Beverly Hills City Council
December 11, 2023

AGENDA REPORT
Meeting Date: December 11, 2023
Item Number:

To: Honorable Mayor & City Council
From: Michael Hensley, Deputy Director of Public Works – Operations Craig Crowder, Fleet & Facilities Manager

AUTHORIZE THE CITY MANAGER TO APPROVE PURCHASE

ORDERS TO VARIOUS VENDORS FOR THE NECESSARY

HARDWARE, SOFTWARE, AND RELATED IT EQUIPMENT IN
THE NOT-TO-EXCEED AMOUNT OF $93,000
Attachments: 1. SourceWell Procurement Contract #091521-NAF

2. National Auto Fleet Ford Dodge Durango Police Price Quote

3. National Auto Fleet Ford Expedition Police Price Quote

4. National Auto Fleet Ford Expedition Police Price Quote

5. National Auto Fleet Ford F150 Responder Police Price Quote

6. National Auto Fleet Ford F250 Police Price Quote

7. National Auto Fleet Ford F250 Police Price Quote

8. National Auto Fleet Ford F150 Lightning EV Police, Public Works Price Quote

9. National Auto Fleet Ford Maverick Police Price Quote

10. National Auto Fleet Ford Maverick Police Price Quote

RECOMMENDATION
Staff recommends City Council waive the bidding requirements as the City is utilizing the SourceWell bid process and approve a purchase order in the amount of $1,251,242.26 to National Auto Fleet Group for the purchase of specified Police Department and Public Works Department replacement vehicles and authorize the City Manager to approve purchase orders to various vendors for the necessary hardware, software, and related equipment in the not-to-exceed amount of $93,000.
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BEVERLY
HILLS
-~
Subject: APPROVAL OF A PURCHASE ORDER TO NATIONAL AUTO

FLEET GROUP FOR A TOTAL NOT-TO-EXCEED AMOUNT OF
$1,251,242.26 FOR THE PURCHASE OF TWENTY-ONE (21)
POLICE DEPARTMENT VEHICLES AND FIVE (5) PUBLIC
WORKS VEHICLES; AND
Meeting Date: December 11, 2023

INTRODUCTION
The Public Works Fleet Services program supports City efforts to provide exceptional service to the community by procuring and maintaining over four-hundred and fifty (450) fleet vehicles and equipment. Each fleet vehicle has an estimated life expectancy based on the type of vehicle, its operational use and the effectiveness of ongoing preventative maintenance and repair. Fleet Services staff performs routine preventative maintenance to help ensure that vehicles meet or exceed their estimated life expectancy. Each vehicle is thoroughly inspected when it meets the anticipated replacement period to assess whether replacement is warranted or if the vehicle can continue to be used past the recommended lifecycle. The vehicles in this report have met the criteria for replacement.

These replacement vehicles will be used by the Beverly Hills Police Department as part of their efforts to keep the community safe and by the Public Works Department to support ongoing maintenance operations.

Manufacturer order bank openings and windows continue to be sporadic, which is having an impact on fleet operations across the country. The order banks are open less often, less routinely, for shorter durations and have contained very few vehicle options. In addition, vehicle manufacturers are often cancelling fleet vehicle orders with little to no notice or reasoning. Ongoing supply chain and manufacturing issues continue to drive fleet vehicle availability. Fleet Services staff has worked to become more nimble with vehicle purchasing and continue to work with vendors and City departments to find vehicles that meet the application needs and are available to order. In addition, some orders, depending on the type of vehicle, are taking longer to produce and deliver. Staff considers these delays when developing replacement schedules and may place orders earlier in the cycle, if warranted.

DISCUSSION
Following an annual evaluation of the City’s vehicle and equipment fleet, Fleet Services staff has determined that the below-listed vehicles have exceeded their life expectancy and should be replaced:

ID # YEAR/MAKE/MODEL PROGRAM NO. / DESCRIPTION
005 2017 FORD SUV INTERCEPTOR 00102104 / OFFICE OF THE CHIEF 006 2004 CHEVROLET C2500 00102502 / CRIME LAB
010 2012 FORD ESCAPE HYBRID 00102502 / CRIME LAB
012 2008 CHEVROLET SUBURBAN 00102704 / CRIME IMPACT TEAM 025 2018 HONDA PILOT 00102704 / CRIME IMPACT TEAM
031 2015 CHEVROLET IMPALA 00102501 / DETECTIVE BUREAU
035 2006 FORD EXPLORER 00102501 / DETECTIVE BUREAU
037 2018 CHRYSLER PACIFICA 00102103 / INTELLIGENCE UNIT 038 2018 FORD SUV INTERCEPTOR 00102301 / PATROL UNIT
048 2018 NISSAN MAXIMA 00102704 / CRIME IMPACT TEAM
058 2018 FORD SUV INTERCEPTOR 00102301 / PATROL UNIT
Meeting Date: December 11, 2023

144 2016 CHEVROLET COLORADO 00102601 / TRAFFIC UNIT
151 2012 CHEVROLET COLORADO 00102601 / TRAFFIC UNIT
152 2012 CHEVROLET COLORADO 00102601 / TRAFFIC UNIT
153 2016 CHEVROLET COLORADO 00102601 / TRAFFIC UNIT
154 2016 CHEVROLET COLORADO 00102601 / TRAFFIC UNIT
155 2016 CHEVROLET COLORADO 00102601 / TRAFFIC UNIT
156 2016 CHEVROLET COLORADO 00102601 / TRAFFIC UNIT
436 2012 CHEVROLET COLORADO 40505901 / FACILITIES MAINTENANCE 507 2013 TOYOTA TACOMA 81007200 / PARKING ADMINISTRATION 524 2014 FORD ESCAPE 00102602 / TRAFFIC & PARKING
598 2015 FORD ESCAPE 00102602 / TRAFFIC & PARKING
599 20105 FORD ESCAPE 00102602 / TRAFFIC & PARKING
642 2008 FORD F250 00107601 / INFRASTRUCTURE MAINT
645 2016 FORD F250 85005502 / STORMWATER OPS
708 2013 FORD F250 80006004 / WATER QUALITY
After a joint deliberation with the Police Department and Public Works Department, Fleet Services concurred with the Police Department’s request to replace twenty-one (21) vehicles indicated above with a variety of selections to include Dodge Durango SUVs, Ford Expedition SUVs, a Ford F150 Responder Pickup, Ford F250 Pickups, a Ford Lightning EV Pickup, and Ford Maverick Hybrid Pickups.

Most of the Police Department’s replacements are like-for-like, for example, the Ford Maverick Hybrid Pickups are replacing the Chevy Colorado Pickups used by the Traffic Unit. The Maverick Hybrids provide the same pickup truck platform and capabilities as the Colorado’s with the added benefit of lower emissions and better fuel economy.

Sometimes, replacement vehicles are upgraded to meet operational needs. For example, the Crime Lab unit is upgrading a Ford Escape Hybrid with a Ford F-150 Lightning, which provides additional operational capabilities over the Ford Escape through additional space, storage and functionality, plus the added benefit of zero emissions. Some vehicle replacements are not like-for-like due to the ongoing supply chain and manufacturing issues and limited availability. For example, the order bank for Ford SUV Interceptors has not opened and has no timeline for when it will open in the future. Therefore, the Police Department has elected to replace a Ford SUV Interceptor with a Ford F150 Responder, which is a truck platform instead of an SUV, but will provide similar capabilities and is available to order.

Fleet Services also concurred with the Public Works Department’s request to replace five (5) vehicles specified above with Ford Lightning EV Pickups and Ford Maverick Hybrid Pickups. The Ford Maverick Hybrid Pickup replaces a Toyota Tacoma used in Parking Operations. This replacement supports the operational needs and the City’s Sustainability Plan by replacing a gas-powered vehicle with a lower emission hybrid. The three (3) Ford Meeting Date: December 11, 2023

EV F150 Lightning Pickups for Public Works will replace three (3) gas-powered Ford F250 Pickups. These replacements also support the City’s Sustainability Plan by moving these vehicles from gas-powered to zero emissions. Charging stations for the electric vehicles are located in Public Works.

The replacement vehicle selections were generated after conversations with National Auto Fleet Group to determine which manufacturer order banks and specific vehicles were available. Due to the sporadic nature of fleet purchasing, staff anticipates bringing additional replacement vehicles to City Council for consideration in the coming months as order banks open.

After careful evaluation of various purchasing options and pricing, staff determined that it is in the best interest of the City not to proceed with its own bid process and to utilize the bid process of the SourceWell Procurement Contract #091521-NAF (see Attachment 1).

Vehicle shortages combined with market inflation continue to keep new and used car prices high. Therefore, staff determined that leveraging the SourceWell purchasing power gives the City the best pricing opportunity, as the City lacks similar or better purchasing power on its own. National Auto Fleet Group will extend the same terms, conditions and pricing stipulated in the SourceWell procurement contract to the City of Beverly Hills as noted in the Fiscal Impact section below. The City’s requests for additions, deletions, additional keys and upfitting (customizations to a base factory vehicle) have been accounted for in the proposed pricing.

This request also includes funding for in-car computers and related equipment, as well as wireless data modems for the Traffic Bureau and Parking Enforcement vehicles. This equipment meets the standards as established by the Police Department and IT for vehicles with a similar mission and purpose.

FISCAL IMPACT
Funding for the purchase of these replacement vehicles is included in the Fiscal Year 2023/24 City Council approved Vehicle Replacement Fund budget. Fleet Services works closely with the Finance Department to ensure that sufficient funding is collected over the lifecycle of a vehicle to pay for a replacement. In some cases, the replacement collection schedules and amounts are adjusted to account for anticipated increases in replacement costs and upgrades to replacements when operational needs change.

Funding for replacement IT equipment is available in the Vehicle Fund (490) and Information Technology Fund (410).

A summary of the vendor’s price quotes for the vehicles specified by the City of Beverly Hills (See Attachments 2, 3, 4, 5, 6, 7, 8, 9, 10) is as follows:

One (1) 2024 or Newer, Dodge Durango, per the SourceWell Procurement Contract Specification (Attachment 2)
$43,379.00
City of Beverly Hills Additions and Deletions: Additional Keys $900.00 Subtotal: $44,279.00
Tax (9.5%): $4,206.51
Tire Fee: $8.75
Delivery Fee: $150.00
Meeting Date: December 11, 2023

Unit Total: $48,644.26
Unit Total (x3): $145,932.78
One (1) 2024 or Newer, Ford Expedition XLT, per the SourceWell Procurement Contract Specification (Attachment 3)
$59,826.14
City of Beverly Hills Additions and Deletions: Additional Keys $900.00 Subtotal $60,726.14
Tax (9.5%) $5,768.98
Tire Fee: $8.75
Delivery Fee: $125.00
Unit Total: $66,628.87
Unit Total (x3): $199,886.61
One (1) 2024 or Newer, Ford Expedition Max, per the SourceWell Procurement Contract Specification (Attachment 4)
$55,810.40
City of Beverly Hills Additions and Deletions: Additional Keys $900.00 Subtotal $56,710.40
Tax (9.5%) $5,387.49
Tire Fee: $8.75
Delivery Fee: $125.00
Unit Total: $62,231.64
One (1) 2024 or Newer, Ford F150 Responder, per the SourceWell Procurement Contract Specification (Attachment 5)
$54,880.89
City of Beverly Hills Additions and Deletions: Additional Keys $900.00 Subtotal $55,780.89
Tax (9.5%) $5,299.18
Tire Fee: $8.75
Delivery Fee: $125.00
Unit Total: $61,213.82
One (1) 2024 or Newer, Ford F250 SRW, per the SourceWell Procurement Contract Specification (Attachment 6)
$48,995.82
Meeting Date: December 11, 2023

City of Beverly Hills Additions and Deletions: Additional Keys $900.00 Subtotal $49,895.82
Tax (9.5%) $4,740.10
Tire Fee: $8.75
Delivery Fee: $125.00
Unit Total: $54,769.67
One (1) 2024 or Newer, Ford F250 SRW Crew Cab, per the SourceWell Procurement Contract Specification (Attachment 7)
$65,015.94
City of Beverly Hills Additions and Deletions: Additional Keys $900.00 Subtotal $65,915.94
Tax (9.5%) $6,262.01
Tire Fee: $8.75
Delivery Fee: $125.00
Unit Total: $72,311.70
One (1) 2024 or Newer, Ford F150 Lightning Pro EV, per the SourceWell Procurement Contract Specification (Attachment 8)
$55,085.00
City of Beverly Hills Additions and Deletions: Additional Keys $900.00 Subtotal $55,985.00
Tax (9.5%) $5,318.58
Tire Fee: $8.75
Delivery Fee: $125.00
Unit Total: $61,437.33
Unit Total (x4): $245,749.32
One (1) 2024 or Newer, Ford Maverick Hybrid XLT, per the SourceWell Procurement Contract Specification (Attachment 9)
$30,115.35
City of Beverly Hills Additions and Deletions: Additional Keys $900.00 Subtotal $31,015.35
Tax (9.5%) $2,946.46
Tire Fee: $8.75
Meeting Date: December 11, 2023

Delivery Fee: $125.00
Unit Total: $34,095.56
Unit Total (x3): $102,286.68
One (1) 2024 or Newer, Ford Maverick Hybrid XLT, per the SourceWell Procurement Contract Specification (Attachment 10)
$30,115.35
City of Beverly Hills Additions and Deletions: Additional Keys $900.00 Subtotal $31,015.35
Tax (9.5%) $2,946.46
Tire Fee: $8.75
Delivery Fee: $125.00
Unit Total: $34,095.56
Unit Total (x9): $306,860.04
Program # / Description of Fund Source Amount
49008501-850000-08502 / Vehicle Replacement $1,251,242.26 Shana Epstein,
Director of Public Works
Approved By
Attachment 1
091521-NAF
Rev. 3/2021 1
Solicitation Number: RFP #091521

CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and 72 Hour LLC dba: National Auto Fleet Group, 490 Auto Center Drive, Watsonville, CA 95076 (Supplier).

Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories from which Supplier was awarded a contract.

Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires November 8, 2025, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier.

C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All rights will cease upon expiration or termination of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above. 






 






Sourcewell ~
091521-NAF
Rev. 3/2021 2
Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new and the current model.

Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.

3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be 






 





091521-NAF
Rev. 3/2021 3
returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.

B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid taxexemption certification(s). When ordering, a Participating Entity must indicate if it is a taxexempt entity.

C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.

At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; 






 





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Rev. 3/2021 4
x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at governmentowned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell 






 





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Rev. 3/2021 5
contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.

Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum; the terms of which will be negotiated directly between the Participating Entity and the Supplier. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as ecommerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:








 





091521-NAF
Rev. 3/2021 6
x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).

The Report must contain the following fields:
x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased 






 





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by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.

Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.

10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.

D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.







 





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E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party.For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. INDEMNITY AND HOLD HARMLESS

Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.

12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Supplier under this Contract.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use thetrademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, 






 





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resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. As applicable, Supplier agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Supplier in violation of applicable patent or copyright laws.

5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.

D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.







 





091521-NAF
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14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.

15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract. 






 





091521-NAF
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The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE

A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms 






 





091521-NAF
Rev. 3/2021 12
no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit

4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is 






 





091521-NAF
Rev. 3/2021 13
primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.

Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time. 






 





091521-NAF
Rev. 3/2021 14

21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by nonfederal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions. 






 





091521-NAF
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C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names 






 





091521-NAF
Rev. 3/2021 16
of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation 






 





091521-NAF
Rev. 3/2021 17
and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier not use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.

N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by an Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.

O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.

P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.

Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.

R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S. Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.

S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.

T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322. 






 





091521-NAF
Rev. 3/2021 18

22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell 72 Hour LLC dba: National Auto
Fleet Group
By: __________________________ By: __________________________ Jeremy Schwartz Jesse Cooper
Title: Chief Procurement Officer Title: Fleet Manager
Date: ________________________ Date: ________________________ Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________







 












 














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Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC







 





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7KH%LGGHUDFNQRZOHGJHVDQGDJUHHVWKDWWKHDGGHQGXPDGGHQGDEHORZIRUPSDUWRIWKH%LG'RFXPHQW Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC







 






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Attachment 2
Item Group
City of Beverly HIiis
Department of Public Works Services, Fleet Services

PRICE QUOTE REQUEST
Telephone. (310) 285-2484
FAX (310) 278-1838
ComponenttFunctional Description

1. Contract NJPA MASTER CONTRACT 091521-NAF
2 Vehicle K70 One (1) 2024 or newer Dodge Durango ; to include ell Items specified In NJPA Master Vehicle Contract end all manufacturer's standard equipment, unless. specificaDy added or deleted herein

MAJOR STANDARD FEATURES

3. Powertrains (ERC) 3.6 L V8 24V WT UPG I
Transmission (OFT) 8 SPEED AUTO

5. Seats/Interior Trim: Front bucket seats, 10-way power driver with manual-lumbar support, rear 60/40 split heavy-duty vinyl bench, Charcoal Black heavy-duty cloth w/ Medium Dark flint inserts,
6 Audio Audio -AM/FM stereo/single-CO player with MP3 capability, clock and 6 speakers

7. 8.

9. 10.
11 12.
13 14
Wheels/Tires:

Brakes:

Electrical:

Safety:

Convenience
lnstrumentabon.

Comfort features:

Warranty
City of 8e"!lr1Y Hills Options

16. Exterior

17. 53M
1a 210
19 INTERIOR
20 595

21. 593
22 76R

23. 153
P255/65R18 AS BSW Mini Spare
4-wheel heavy-duty power disc with hydraulic brake assist, 4-wheel Anh-Lock Brake System (ABS) (police-calibrated), electronic traction / stability control 220A alternator; 78-amp-hr / 750CCA Maintenance Free Battery Advance Trac with RSC® (Roll Stability Control"'); Airbags -Front-seal side, plus Safety Canopy® System (side-curtain airbags) and rollover sensor; Battery saver Power windows & door locks; tilt & electric power assisted steering: adjustable pedals: (2) 12V powerpoints, power trunk release, duel power side view mirrors My DODGE with 8.4" color LCD dlspley In police instrument cluster and center stack "smart display"
Manuel A/C; Glass - Solar-tinted 1st row: privacy glass 2nd and 3rd rows Powertrain extended warranty
"t-- ~- t ~~ ·,~- ~-=
1 Vapor Gray 1 Diamond Black/ 1White knuckle
SYNC Basic Communication System
Rear View Camera (Includes Electroc:hromic: Rear View Mirror) (C5X9) BLACK
Remote Keyless Entry System - Key Fob
Perimeter Anti • Theft Alarm
Reverse Sensing
License Plate Bracket • Front
Front Headlamp Lighting Solution
3 Addibonal Keys W/Fob (FIVE TOTAL)

CALIFORNIA EMISSIONS SYSTEM
Price Quote
$43,379.00
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
$900.00
INCL

24. 66A
Keys

EMISSIONS
27 Subtotal : ______ $44"'-'-"''2;;.;7""9.;..o~o
Replacing shop #
005{031/048
TERMS OF PAYMENT:

Date
Signature
Print Name
Vendor
Address.

City/State/Zip•
Email:

Phone
Cell
NET30
11/1612023
Kevin Buzzard
National Auto Fleet Gr
490 Auto C.nter Dr
Walsonville, Ca 95076
h 1zzaff'J5150(tomall com
6264575590
714 2641867
Tax (9.5%): _____ ~$4-,2...,06=-=.5~1
Tire Fee: ______ ~,,,$=--:8,.,7=5
Delivery fee: _____ ~,,,$~1,..50~.00=
Total Purchase Price For (1)Unit: ______ $48"'-'--'-'644'--'--'--'"2;;...6 Total Purchase Price For (3) _____ $'-1_45--'''-93_2_.7_8 1 ol 1
Attachment 3
Item Group
City of Beverly Hills
Department of Public VVorks Services, Fleet Services

PRICE QUOTE REQUEST
Telephone: (310) 285-2484
FAX: (310) 278-1838
Component/Functional Description

1. Contract NJPA MASTER CONTRACT 091521-NAF
2 Vehicle K7D One (1) 2024 or newer Ford Expedition XLT; to Include all items specified in NJPA Master Vehicle Contract and all manufacturer's standard equipment, unless, specifically added or deleted herem

MAJOR STANDARD FEATURES

3. Powertrains (ERC) 3.5 L ECOBOOST
Transmission (OFT) 10SPEEDAUTO
5 Seats/Interior Trim: Front bucket seats, 10-way power driver with manual-lumbar support, rear 60/40 split heavy-duty vinyl bench, Charcoal Black heavy-duty cloth w/ Medium Dark flint inserts,
6 Audio Audio -AM/FM stereo/single-CD player with MP3 capability, clock and 6 speakers

7. 8.

9. 10.
11 12
13 14.

Wheels/Tires:

Brakes:

Electrical:

Safety:

Convenience:

Instrumentation:

Comfort features:

Warranty
City of Beverly Hills Options

16. Exterior

17. 53M
1a 21B

19. INTERIOR
20 595
21 593
22 76R
23 153
Keys

EMISSIONS
P255/65R18 AS BSW Mini Spare
4-wheel heavy-duty power disc with hydraulic brake assist, 4-wheel Anti-Lock Brake System (ABS) (police-calibrated), electronrc traction/ stability control 220A alternator; 7~amp-hr / 750CCA Maintenance Free Battery Advance Trac with RSC® (RoQ Stability Control"'); Airbags - Front-seat side, plus Safety canopy® System (side-curtain airbags) and roUover sensor; Battery saver Power windows & door locks; tilt & electric power assisted steering; adjustable pedals; (2) 12V powerpoints, power trunk release, dual power side view mirrors My DODGE with 8.4" color LCD display in police instrument cluster and center stack "smart display"
Manual A/C; Glass - Solar-tinted 1st row; privacy glass 2nd and 3rd rows Powertrain extended warranty
1 Dark Matter Metallic/ 1 Iconic Silver/ 1 Agate Black
SYNC Basic Communication System
Rear View Camera (Includes Electrochromlc Rear View Mirror) (C5X9) BLACK
Remote Keyless Entry System • Key Fob
Perimeter Anti • Theft Alarm
Reverse Sensing
License Plate Bracket• Front
3 Additional Keys W/Fob (FIVE TOTAL)

CALIFORNIA EMISSIONS SYSTEM
Price Quote
$59,826.14
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
$900.00
INCL

27. Subtotal : ______ $_&0 __ , ... 72_6_.1 __ 4
Tax (9.5'!6): _____ ..,_$5"-"'-'--768=.c.98~
Replacing shop #
0251038/058
TERMS OF PAYMENT:

Date:

Signature:

Print Name:

Vendor:

Address:

City/State/Zip:

Email:

Phone:

Cell
Tlre Fee: _______ $~8'-'.7=5
Dellvery fee: _____ ........ $.;.;;12:;;;5.;.;;.00~
Total Purchase Price For (1 )Unit ____ --$_66-','-62_8_.8_7 Total Purchase Price For (3) _____ $_1_9_9,_88_6_.6_1
NET30
11/16/2023
Kevin Buzzard zf'
National Auto Fleet Group
490 Auto ~nter Dr
Watsonville, ca 95078
buzzard5J5Q@ama,1 com
6264575590
714 2841867
1 of 1
Attachment 4
Item Group
City of Beverly Hills
Department of Publlc Works Services, Fleet Services

PRICE QUOTE REQUEST
Telephone: (310) 285-2484
FAX: (310) 278-1838
Component/Functional Description Price Quote
1 Contract NJPA MASTER CONTRACT 091521-NAF
2 Vehicle 1<70 One (1) 2024 or newer Ford Expedition Max ; to include all items specified In NJPA Master Vehicle Contract and all manufacturer's standard equipment, unless, $55,810.40 spaclflcaly added or deleted herein

MAJOR STANDARD FEATURES

3. Powertrains
Transmission

5. Seats/Interior Trim:
6 Audio

7. Wheel5'Tlres·

8. Brakes:

9. Electrical:

10. Safety:
11 Convenience·
12 Instrumentation:

13. Comfort features:

14. Warranty
City of Beverly Hills Options

16. Exterior

17. 53M

18. 21B

19. INTERIOR

20. 595
21 . 593

22. 76R

23. 153

24. 66A
Keys

EMISSIONS

27. Replacing shop #
035
TERMS OF PAYMENT:

Date
Signature·
Print Name
Vendor:

Address·
City/State/Zip
Email·
Phone:

Celi
(ERC) 3.Sl. EcoBoost VS
(OFT) 10 SPEED AUTO
Front bucket seats, 10-way power driver with manual-lumbar support, rear 60/40 split heavy-duty vtnyl bench, Charcoal Black heavy-duty cloth w/ Medium Clark flint inserts,
Audio -AM/FM stereo/single-CO player with MP3 capability, clock and 6 speakers P255/65R18 AS BSW Mini Spare
4-wheel heavy-duty power disc with hydraulic brake assist, 4-wheel Anti-Lock Brake System (ABS) (police-calibrated), electronic traction/ &!ability control 220A alternator; 7~mp-hr / 750CCA Maintenance Free Battery Advance Trac with RSC® (Roll Stability Control"'); Airbags - Front-seat side, plus Safety Canopy® System (side-curtain airbags) and rollover sensor; Battery saver Power windows & door locks; tilt & electric power assisted steering; adjustable pedals; (2) 12V powerpoints, power trunk release, dual power side view mirrors My DODGE with 8 4" color LCD display in police instrument cluster and center stack "smart display"
Manual A/C; Glass - Solar-tinted 1st row; privacy glass 2nd and 3rd rows Powertrain extended warranty
Whtte
SYNC Basic Communication System
Rear View camera Qnciudes Electrochromic Rear Vif!IN Mirror) (C5X9) BLACK
Remote Keyless Entry System - Key Fob
Perimeter Anti - Theft Alarm
Reverse Sensing
License Plate Bnicket - Front
Front Headlamp Lighting Solution
3 Additional Keys W/Fob (FIVE TOTAL)

CALIFORNIA EMISSIONS SYSTEM
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
$900.00
INCL
Subtotal : ____ --'$_56_,_71 __ 0_.40_
Tax (9.()'!(,): _____ ..:;.$5_ ...... 38""7 ...... 49_
Tire Fee: _______ $.._8~.7=5
Delivery fee: ______ ..;::$;.;.1;;;;25~.oo=
Total Purchase Price For (1 )Unit: _____ ...;$_62--'''-2_31_.64_ NET30
~
Kevin Buzzard
NaUonal Auto Fleet Group
490 Auto Center Dr
Watsonville, Ca 95076
buzzard51SO@ama11 com
6264575590
714 2641867
1 ol 1
Attachment 5
Item Group
City of Beverly HIiis
Department of Public Works Services, Fleet Services

PRICE QUOTE REQUEST
Telephone: (310) 285-2484
FAX: (310) 278-1838
Component/Functional Description Price Quote

1. Contract NJPA MASTER CONTRACT 091521-NAF
2 Vehicle K7D One (1) 2024 or newer Ford F150 Responder ; to include all Items specified in NJPA Master Vehicle Contract and aR manufacturer's standard equipment, unless, $64,880.89 specifically added or deleted herein

MAJOR STANDARD FEATURES

3. Powertrains
Transmission
5 Seals/Interior Trim:

6. Audio

7. Wheels/lires:
8 Brakes·

9. Electrical:
10 Safety:
11 Convenience.

12. Instrumentation·

13. Comfort features

14. Warranty
City of Beverly Hills Options

16. Exterior

17. 53M

18. 21B

19. INTERIOR

20. 595

21. 593

22. 76R

23. 153

24. 66A
Keys

EMISSIONS

27. Replacing shop#
037
TERMS OF PAYMENT:

Date
Signature
PnntName:

Vendor:

Address:

City/State/Zip:

Email·
Phone:

Cell

3.51.. EcoBoost
10Speed
Front bucket seats, 10-way power driver with manual-lumbar support, rear 60/40 spllt heavy-duty vinyl bench, Charcoal Black heavy-duly cloth w/ Medium Dark flint Inserts,
Audio -AM/FM stereo/single-CD player with MP3 capablllty, clock and 6 speakers P255165R18 AS BSW Mini Spare
4-wheel heavy-duty power disc with hydraulic brake assist, 4-wheel Anti-Lock Brake System (ABS) (police-calibrated), electronic traction I stability control 220A alternator; 78-amJHlr I 750CCA Maintenance Free Battery Advance Trac with RSC® (Ron Stability Control"'); Airbags - Front-seat side, plus Safety Canopy® System (side-curtain airbags) and rollover sensor; Battery saver Power windows & door locks; tllt & electric power assisted steering; adjustable pedals; (2) 12V powerpolnts, power trunk release, dual power side view mirrors My DODGE with 8.4" color LCD display In police Instrument cluster and center stack •smart display"
Manual NC; Glass - Solar-tinted 1st row; privacy glass 2nd and 3rd rows Powertrain extended warranty
Whrto
SYNC Basic Communication System
Rear View Camera (Includes Electrochromic Rear View Mirror) (CSX9) BLACK
Remote Keyless Entry System - Key Fob
Perimeter Anti - Theft Alarm
Reverse Sensing
License Plate Bracket - Front
Front Headlamp Lighting Solution
3 Additional Keys W/Fob (AVE TOTAL)

CALIFORNIA EMISSIONS SYSTEM
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
IMCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
$900.00
INCL
Subtotal : ____ ___;;$..;..56"-',7'-B_0_.8-'--9
Tax (9.0'll,): _____ .... $5;;.:,2;;;,9,.,,9'-=.1=8
Tire Fee: _______ $.:.;8;..7;..;;;.5
Delivery fae: _____ -=-.,..$.,,.125=-.00=
Total Purchase Price For(1)Unit: _____ -'$_6--'1,c...2_13_.B_2 NET30
National Auto Fleet Group
490 Auto Center Dr
Watsonville, Ca 95076
buzzard5150(@gma1I com
6264575590
714 2641867
1 ol 1
Attachment 6
Hem Group
City of Beverly Hills
Department of Public VVorks Services, Fleet Services

PRICE QUOTE REQUEST
Telephone: (310) 285-2484
FAX: (310) 278-1838
Component/Func:tionaIDescr1ption

1. Contract NJPA MASTER CONTRACT 091521-NAF

2. Vehicle K70 One (1) 2024 or newer Ford F250 SRW Super Cab; to Include all items specified in NJPA Master Vehicle Contract and an manufacturer's s1andard equipment, unless, speclficaOy added or deleted herein

MAJOR STANDARD FEATURES
3 Powertrains (ERC) 6.8l.

Transmission (OFT) 10 SPEED AUTO

5. Seats/Interior Trim: Front bucket seats, 10-way power driver with manual-lumbar support, rear 60/40 split heavy-duty vinyl bench, Charcoal Black heavy-duty cloth w/ Medium Dark flint Inserts,

6. Audio Audio -AM/FM stereo/single-CD player with MP3 capability, clock and 6 speakers

7. 8,

9. 10
11 12
13 14.

Wheels/Tires:

Brakes:

Electrical:

Safety:

Convenience:

Instrumentation.

Comfort features:
warranty
City of Beverly Hills Options

16. Exterior
17 53M
1a 21B

19. INTERIOR
20 595

21. 593

22. 76R

23. 153
P255/65R18 AS BSW Mini Spare
4-wheel heavy-duty power disc with hydraulic brake assist, 4-wheel Anti-Lock Brake System (ABS) (police-calibrated), electronic traction / stability control 220A alternator; 78-amp-hr / 750CCA Maintenance Free Battery Advance Trac with RSC® (Roll Stability Control"'); Airbags - Front-seat side, plus Safety Canopy® System (side-curtain airbags) and rollover sensor; Battery saver Power windows & door locks; tilt & electrlc power assiswd steering; adjustable pedals; (2) 12V powerpolnts, power trunk release. dual power side view mirrors My DODGE with 8.4" color LCD display in police instrument cluster and center stack "smart display"
Manual A/C; Glass - Solar-tinted 1st row; privacy glass 2nd and 3rd rows Powertrain extended warranty
WHITE
SYNC Basic Communication System
Rear View Camera (Includes Electrochromlc Rear View Mirror) (C5X9) BLACK
Remote Keyless Entry System - Key Fob
Perimeter Anti - Theft Alarm
Reverse Sensing
License Plate Bracket - Front
Front Headlamp Lighting Solution
3 Additional Keys W/Fob (FIVE TOTAL)

CALIFORNIA EMISSIONS SYSTEM
Price Quote
$48,995.82
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
$900.00
INCL

24. 66A
Keys

EMISSIONS

27. Subtotal : $49,896.82
Tax (9.0'll,):------,-$4--,,-740.,.,...,. t=o
Replacing shop #
006
TERMS OF PAYMENT:

Date:

Signature:

Print Name:

Vendor.

Address:

City/State/Zip:

Email:

Phone:

Cell
lire Fee: ______ ....,..,.""""$8=-.=75
Delivery fee: _____ ....,....""'$,,,1..,.25,,....00=
Total Purchase Price For(1)Unlt: _____ ..;.$_54....;':...7_69_.6_7 NET30
11/16/2023 ~ 7
Ke~n Buzzard 23d ; ~ /
National Auto Fleet Group
490 Auto Center Dr
Watsonvme, Ca 95076
buzzard515Q@omaII com
6264575590
714 2641867
1 or 1
Attachment 7
Item Group
City of Beverly Hills
Department of Public Works Services, Fleet Services

PRICE QUOTE REQUEST
Telephone: (310) 285-2484
FAX: (310) 278-1838
Component/Functional Description

1. Contract NJPA MASTER CONlRACT 091521-NAF

2. Vehicle K7D One (1) 2024 or newer Ford F250 SRW Crew Cab ; to include all items specified in NJPA Master Vehicle Contract and all manufacturer's standard equipment, unless, spacificaly added or deleted herein

MAJOR STANDARD FEATURES

3. Powertrains (ERC) 6.71. Dlesel
Transmission (OFT) 10 SPEED AUTO

5. Seats/Interior Trim: Front bucket seats, 10-way power driver with manual-lumbar support, rear 60/40 split heavy-duty vinyl bench, Charcoal Black heavy-duty cloth w/ Medium Dark flint inserts,

6. Audio Audio -AM/FM stereo/single-CD player with MP3 capability, clock and 6 speakers

7. 8.

9. 10
11 12.
13 14.

Wheels/Tires:

Brakes:

Electrical:

Safety:

Convenience.

Instrumentation.

Comfort features:

Warranty
City of Beverty Hills Options

16. Exterior

17. 53M
1& 218

19. INTERIOR

20. 595

21. 593

22. 76R

23. 153
P255/65R18 AS BSW Mini Spare
4-wheel heavy-duty power disc with hydraulic brake assist, 4-wheei Anti-Lock Brake System (ABS) (police-calibrated), electronic traction/ stability control 220A alternator. 78-amp-hr I 750CCA Maintenance Free Battery Advance Trac with RSC® (Ron Stability Control..,.); Airbags - Front-seat side, plus Safety Canopy® System (side-curtain airbags) and rollover sensor; Battery saver Power windows & door locks; tilt & electric power assisted steering; adjustable pedals; (2) 12V powerpoints, power trunk release, dual power side view mirrors My DODGE with 8.4" color LCD display in police instrument cluster and center stack "smart display•
Manual A/C; Glass - Solar-tinted 1st row; privacy glass 2nd and 3rd rows Powertrain extended warranty
s, NC aasre cammumcauon System
Rear View camera (Includes Electrochromic Rear View Mirror) (C5X9) BLACK
Remote Keyless Entry System • Key Fob
Perimeter Anti • Theft Alarm
Reverse Sensing
License Plate Bracket - Front
Front Headlamp Lighting Solution
3 Additional Keys W/Fob (FIVE TOTAL)

CALIFORNIA EMISSIONS SYSTEM
Price Quote
$65,015.94
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
$900.00
INCL

24. 66A
Keys

EMISSIONS

27. Subtotal : ____ ---:$_65__.,9_1'""'5""".94_
Replacing shop#
012
TERMS OF PAYMENT:

Date:

Signature·
Print Name:

Vendor:

Address·
City/State/Zip
Email·
Phone.

Cell
Tax (9.0'16): _____ .a.$6;;;.:•;;,262~.0==-1
Tire Fee: _______ $8~.7_5
Delivery fee: _____ --=-=-=-$-=-1.,..25.,...00=
Total Purchase Price For (1)Unit: _____ ....;$_7....;2,'-3_11_.7_0 NET30
11/16/2023
Kevin Buzzard
National Auto Fleet Group
490 Auto Center Dr
Watsonville, Ca 95076
buzzard5150@omarl com
6264575590
714 2641867
1 ol 1
Attachment 8
Item

1. 2.

Group
Contract
Vehicle K70
City of Beverly Hills
Department of Public Works Services, Fleet Services

PRICE QUOTE REQUEST
Telephone: (310) 285-2484
FAX. (310) 276-1838
Component/Functional Description
NJPA MASTER CONTRACT 001521-NAF
One (1) 2024 or newer Ford F150 LIGHTNING PRO SUPERCREW ; to include all items specified in NJPA Master Vehicle Contract and all manufacture~s standard equipment, unless, specifically added or deleted herein Price Quote
$56,085.00

MAJOR STANDARD FEATURES

3. Powertrains
Transmission

5. Seats/Interior Trim·

6. Audio
7 Wheels/Tires·

8. Brakes·
9 Electrical:
10 Safely:
11 Convenience.
12 Instrumentation:
13 Comfort features:
14 Warranty
Crty of Beverty Hills Options

16. Exterior

17. 53M
18 21B

19. INTERIOR

20. 595

21. 593
22 76R

23. 153

24. 66A
Keys

EMISSIONS

27. Replacing shop#
642/708/6451010
TERMS OF PAYMENT:

Date·
Signature·
Print Name:

Vendor:

Address:

City/State/Zip:

Email:

Phone·
Cell
Dual E Motor
Single Speed
Front bucket seats, 10-way power dnver with manual-lumbar support, rear 60/40 split heavy-duty vinyl bench, Charcoal Black heavy-duty cloth w/ Medium Dark flint inserts,
Audio -AM/FM stereo/single-CD player with MP3 capability, clock and 6 speakers
P255/65R18 AS BSW Mini Spare
4-wheel heavy-duty power disc with hydrautic brake assist, 4-wheel Anti-Lock Brake System (ABS) (police-<:alibrated), electronic traction/ stability control 220A alternator; 78-amp-hr / 750CCA Maintenance Free Battery Advance Trac with RSC® (Roll Stability Corvol"'); Airbags - Front-seat side, plus Safety Canopy® System (side-curtain airbags) and rollover sensor; Battery saver
Power windows & door locks; tilt & electric power assisted steering; adjustable pedals; (2) 12V powerpoints, power trunk release, dual power side view mirrors My DODGE with 8 4" color LCD display in police instrument cluster and center stack "smart display"
Manual A/C; Glass - Solar-tinted 1st rCIW; privacy glass 2nd and 3rd rCIWs Powertrain extended warranty
White
SYNC Basic Communication System
Rear View Camera Oncludes Electrochromic Rear View Mirror) (C5X9) BLACK
Remote Keyless Entry System - Key Fob
Perimeter Anti. Theft Alarm
Reverse Sensing
License Plate Bracket - Front
Front Headlamp Lighting Solution
3 Additional Keys W/Fob (AVE TOTAL)

CALIFORNIA EMISSIONS SYSTEM
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
$900.00
INCL
Subtotal : ----~$6-=-6=-'-=- 986=-=.o=o
Tax (9.0'!6): _____ .,a.$5=31;,,;8;,;,; .58~
Tire Fee: -------=-=$8=.'=7=5
Delivery fee: ______ $;:;..1;.;;25;;;....;:00~
Total Purchpase Price FFor 1
1 1 ))UUnl
1 t: ____ ......,.
52 s __
4 6_
6 1 .. _,43
7 _
49 _1 __ .33
3 _
Total urchase or 4 n 2 t=------'~"""'""""'~
NET30
11/16/2023
Kevin Buzzard
National Auto Fleet Group
490 Auto Center Dr
Watsonville, Ca 95076
buzzard515Qtl)gmaII com
6264575590
714 2641867
1 ct 1
Attachment 9
Item Group
City of Beverly Hills
Department of Public Works services, Fleet Services

PRICE QUOTE REQUEST
Telephone: (310) 285-2484
FAX: (310) 278-1838
Component/Functional Description

1. Contract NJPA MASTER CONlRACT 091521-NAF
2 Vehicle K7D One (1) 2024 or newer Ford Maverick XL T ; to include all items specified in NJPA Master Vehicle Contract end ell manufacturer's standard equipment, unless, specificaOy added or deleted herein

MAJOR STANDARD FEATURES

3. Powertrains 2.51.. Hybrid
Transmission CVT

5. Seats/Interior Trim: Front bucket seats, 10-way power driver with manual-lumbar support, rear 60/40 split heavy-duty vinyl bench, Charcoal Black heavy-duty cloth w/ Medium Dark flint inserts,
6 Audio Audio -AM/FM stereo/single-CD player with MP3 capability, clock and 6 speakers

7. 8.
9 10
11 12.

13. 14
Wheels/Tires:

Brakes:

Electrical:

Safety:

Convenience:

Instrumentation:

Comfort features
warranty
City of Beverly Hills Options

16. Exterior

17. 53M

18. 21B

19. INTERIOR

20. 595
21 . 593

22. 76R

23. 24.
153
66A
Keys

EMISSIONS
P255/65R18 AS BSW Mini Spare
4-wheel heavy-duty power disc with hydraulic brake assist, 4-wheel Anti-Lock Brake System (ABS) (police-<:alibrated), elec1ronlc traction/ stability control 220A alternator; 78-amp-hr I 750CCA Maintenance Free Battery Advance Trac with RSC® (RoD Stability Control™); Airbags - Front-seat side, plus Safety Canopy® System (side-curtain airbags) and roUover sensor; Battery saver Power windows & door locks; tilt & elecbic power assisted steering; adjustable pedals; (2) 12V powerpolnts, power trunk release, dual power side view mirrors My DODGE with 8.4" color LCD display in police instrument cluster and center stack "smart display"
Manual A/C; Glass -Solar-tinted 1st row; privacy glass 2nd and 3rd rows Powertrain extended warranty
WMe
SYNC Basic Communication System
Rear View Camera (Includes Electrochromic Rear View Mirror) (CSX9) BLACK
Remote Keyless Entry System - Key Fob
Perimeter Anti • Theft Alarm
Reverse Sensing
License Plate Bracket - Front
Front Headlamp Lighting Solution
3 Additional Keys WfFob (FIVE TOTAL)

CALIFORNIA EMISSIONS SYSTEM
Price Quote
$30,116.35
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
$900.00
INCL

27. Subtotal : ____ .......;$..;.31-"',0.;;..1;.;.6_.3_6 Replacing shop #
151/152/436
TERMS OF PAYMENT:

Date·
Signature·
Print Name:

Vendor:

Address:

City/State/Zip:

Email:

Phone:

Cell
Tax (9.0'!6): ______ $2-,946-=-:: ·46==-
Tire Fee: _______ $~8_.7_5
Delivery fee: ____ ---::~$.,,,125=-=.00==-
Total Purchase Price For (1)Unit: _____ -'$_34--','-0_85_.56,,_ Total Purchase for (3)Unit: _____ $_1_0~2,'-2_88_.6_8
NET30
11/1612023
Kevin Buzzard
National Auto Fleet Group
490 Auto Center Dr
Watsonville, Ca 95076
byzzard5150@9ma,I com
6264575590
714 2641867
1 ol 1
Attachment 10
Item Group
City of Beverly Hills
Department of Public VVorks Services, Fleet Services

PRICE QUOTE REQUEST
Telephone: (310) 285-2484
FAX: (310) 278-1838
ComponenttFunctlonal Description

1. Contrad NJPA MASTER CONTRACT 091521-NAF
2 Vehicle K7D One (1) 2024 or newer Ford Maverick XLT ; to Include all Items specified in NJPA Master Vehicle Contract and all manufacturer's standard equipment, unless, specificaDy added or deleted herein

MAJOR STANDARD FEATURES

3. Powertrains 2.51.. Hybrid
Transmission CVT

5. Seats/Interior Trim: Front bucket seats, 10.way power driver with manual-lumbar support, rear 60140 split heavy-duty vinyl bench, Charcoal Black heavy-duty cloth w/ Medium Dark flint inserts,

6. Audio Audio -AM/FM stereo/single-CD player with MP3 capabill:y, clock and 6 speakers

7. 8.

9. 10.
11 12.

13. 14
Wheels/Tires:

Brakes.

Electrical:

Safety:

Convenience:

Instrumentation:

Comfort features:

Warranty
City of Beverly Hilla Options
16 Exterior

17. 53M
1~ 21B
19 INTERIOR

20. 595
21 . 593

22. 76R
23 153
24 66A
P255/65R18 AS BSW Mini Spare
4-wheel heavy-duty power disc with hydraulic brake assist, 4-wheel Anti-Lock Brake System (ABS) (police-calibrated), electronic traction I stability control 220A alternator; 7!Hlmp-hr I 750CCA Maintenance Free Battery Advance Trac with RSC® (Ron Stability Control"'); Airbags - Front-seat side, plus Safety Canopy® System (side-curtain airbags) and roUover sensor; Battery saver Power windows & door locks; tilt & electric power assisted steering; adjustable pedals; (2) 12V powerpoints, power trunk release, dual power side view mirrors My DODGE with 8.4" color LCD display in police instrument cluster and center stack ·smart display"
Manual A/C; Glass-Solar-tinted 1st row; privacy glass 2nd and 3rd rows Powertrain extended warranty
WMo
SYNC Basic Communication System
Rear View Camera 0ncludas Elactrochromic Rear View Mirror) (C5X9) BLACK
Remote Keyless Entry System • Kay Fob
Perimeter Anti - Theft Alarm
Reverse Sansing
License Plata Bracket. Front
Front Headlamp Lighting Solution
3 Additional Kays W/Fob (FIVE TOTAL)

CALIFORNIA EMISSIONS SYSTEM
Price Quote
$30,115.35
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
INCL
$900.00
INCL
Keys

EMISSIONS

27. Subtolal : ____ ---'$3~1=''=-01.,.,,6,;,.,.3:-:-5
Tax (9.()'!(,): _____ .z;$2::.,,.:.,94;,:6.;,,.46~
Replacing shop #
144/153/154/1551156
507/524/598/599
TERMS OF PAYMENT:

Date.

Signature.

Print Name:

Vendor:

Address·
Clty/StatelZlp:

Email·
Phone:

Cell
Tire Fae: ______ -::-c$8=-=".7~5
Delivery faa: _____ ...,..,.~$-=-125~.oo~
Total Purchase Price For (1 )Unit: ____ --::--::S,.,,34-='''=0=-96::-.56:::-:- Total Purchase for (9)Unit: -------'$'--3_0~6,'--86_0_.04_ NET30
11/16/2023
Kevin Buzzard
National Auto Fleet Group
490 Auto Canter Dr
WalsonYllle, Ca 95076
buzzard5150@9ma!I com
6284575590
714 2641867
1 of 1