AGENDA REPORT
Meeting Date: March 18, 2024
Item Number:
To: Honorable Mayor & City Council
From: Meena Janmohamed, Emergency Management Manager
Subject: RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS
DESIGNATING AGENTS AUTHORIZED TO EXECUTE
APPLICATIONS FOR AND ON BEHALF OF THE CITY OF BEVERLY
HILLS FOR FINANCIAL ASSISTANCE FROM THE FEDERAL
EMERGENCY MANAGEMENT AGENCY (FEMA) AND THE
CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES
(CAL OES) FOR RECOVERING COSTS ASSOCIATED WITH
DECLARED EMERGENCIES
Attachments: 1. Resolution
RECOMMENDATION
It is recommended that the City Council adopt the resolution which designates agents by title authorized to execute applications for and behalf of the City of Beverly Hills to the federal and state government for financial support and reimbursement before, during or after a disaster or emergency. Once adopted, the City Clerk will then submit the resolution and names of those currently filling the positions to the California Governor’s Office of Emergency Services. This resolution will be submitted as part of the City of Beverly Hills continued applications for reimbursement for COVID-19 expenditures.
INTRODUCTION
Staff requests the City Council approve the resolution designating the City Manager, Assistant City Manager, Deputy City Manager, Director of Finance and any of their designees to execute applications for financial assistance from the Federal Emergency Management Agency (FEMA) and the California Governor’s Office of Emergency Services (Cal OES) for recovering costs associated with declared emergencies and disasters. The City Council has previously approved similar resolutions on September 4, 1996, December 9, 1997, January 8, 2008, May 24, 2011, July 21, 2015, and March 31, 2020, and it is recommended by the State that this resolution be regularly updated. This document is also being updated to reflect the recent removal of the Director of Emergency Meeting Date: March 18, 2024
Management, Resilience, and Recovery as a signatory. Updating these titles alleviates confusion and streamlines the assistance process during an emergency event.
DISCUSSION
Public Law 93-288 (PL 93-288): The Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988 provides the authority for the federal government to respond to declared disasters and emergencies in order to provide assistance to save lives and to protect public health, safety, property and the environment. In addition PL 93-288: Title IV: Federal Disaster Assistance Programs of the Stafford Act authorizes the President of the United States to make contributions to state and local governments to help repair or reconstruct public facilities, to pay for emergency response and to provide grants for the development of plans and programs for disaster preparedness.
The adoption of this resolution grants authority to the aforementioned City positions to apply for financial assistance and reimbursement applications for the purpose of obtaining certain federal and financial assistance made available by PL 93-288, and/or state financial assistance under the California Disaster Assistance Act, and to file the same with the California Governor’s Office of Emergency Services on behalf of the City of Beverly Hills. The resolution assumes that the authorized agents will abide by all assurances and agreements as stated in the project application for the California Disaster Assistance Act Program as provided by the California Governor’s Office of Emergency Services.
FISCAL IMPACT
The adoption of this updated resolution will allow for the application for reimbursement of state and federal funds specifically targeting disaster response and other expenditures.
This resolution is needed for continued submission of the City’s reimbursement applications for COVID-19 expenditures.
Nancy Hunt-Coffey
City Manager
Approved By
Attachment 1
1 B0785-0001\2933849v2.doc
RESOLUTION NO. 24-R-_______
RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY
HILLS DESIGNATING AGENTS AUTHORIZED TO EXECUTE
APPLICATIONS FOR AND ON BEHALF OF THE CITY OF
BEVERLY HILLS FOR FINANCIAL ASSISTANCE FROM THE
FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA)
AND THE CALIFORNIA GOVERNOR’S OFFICE OF
EMERGENCY SERVICES (CAL OES) FOR RECOVERING
COSTS ASSOCIATED WITH DECLARED EMERGENCIES
The City Council of the City of Beverly Hills does hereby resolve as follows:
Section 1. The City Manager, Assistant City Manager, Deputy City Manager, Director of Finance, and any of their designees, are each hereby authorized, acting alone or together, to execute for and on behalf of the City of Beverly Hills, a public entity established under the laws of the State of California, applications for the purpose of obtaining certain federal financial assistance under P.L. 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act, and to file same, along with Cal OES Form 130 attached hereto as Exhibit A, with the California Governor’s Office of Emergency Services.
Section 2. The City of Beverly Hills, a public entity established under the laws of the State of California, hereby authorizes its agents specified in Section 1 to provide all required assurances and agreements to the California Governor’s Office of Emergency Services for all matters pertaining to state disaster assistance.
DocuSign Envelope ID: 087AFD22-85C0-4744-921F-04C7E5645E55 2 B0785-0001\2933849v2.doc
Section 3. The City Clerk shall certify to the adoption of this resolution and shall cause this resolution and this certification to be entered in the Book of Resolutions of the Council of this City.
Section 4. The City Clerk shall send a certified copy of this resolution to the California Governor’s Office of Emergency Services (Cal OES).
Adopted:
______________________________
JULIAN A. GOLD, M.D.
Mayor of the City of
Beverly Hills, California
ATTEST:
________________________ (SEAL)
HUMA AHMED
City Clerk
APPROVED AS TO FORM: APPROVED AS TO CONTENT:
__________________________ ________________________________ LAURENCE S. WIENER NANCY HUNT-COFFEY
City Attorney City Manager
DocuSign Envelope ID: 087AFD22-85C0-4744-921F-04C7E5645E55 3 B0785-0001\2933849v2.doc
EXHIBIT A
CAL OES FORM 130
DocuSign Envelope ID: 087AFD22-85C0-4744-921F-04C7E5645E55
DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR NON-STATE AGENCIES
BE IT RESOLVED BY THE OF THE
(Governing Body) (Name of Applicant)
THAT , OR
(Title of Authorized Agent)
, OR
(Title of Authorized Agent)
(Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the , (Name of Applicant)
a public entity established under the laws of the State of California, this application and to file it with the California Governor’s Office of Emergency Services for the purpose of obtaining federal financial assistance for any existing or future grant program, including, but not limited to any of the following:
- Federally declared Disaster (DR), Fire Mitigation Assistance Grant (FMAG), California State Only Disaster (CDAA), Immediate Services Program (ISP), Hazard Mitigation Grant Program (HMGP), Building Resilient Infrastructure and Communities (BRIC), Legislative Pre-Disaster Mitigation Program (LPDM), under - Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act.
- Flood Mitigation Assistance Program (FMA), under Section 1366 of the National Flood Insurance Act of 1968.
- National Earthquake Hazards Reduction Program (NEHRP) 42 U.S. Code 7704 (b) ((2) (A) (ix) and 42 U.S. Code 7704 (b) (2) (B) National Earthquake Hazards Reduction Program, and also The Consolidated Appropriations Act, 2018, Div. F, Department of Homeland Security Appropriations Act, 2018, Pub. L. No. 115-141 - California Early Earthquake Warning (CEEW) under CA Gov Code – Gov, Title 2, Div. 1, Chapter 7, Article 5, Sections 8587.8, 8587.11, 8587.12 That the , a public entity established under the
(Name of Applicant)
laws of the State of California, hereby authorizes its agent(s) to provide to the Governor’s Office of Emergency Services for all matters pertaining to such state disaster assistance the assurances and agreements required.
STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
Cal OES ID No: _____________
Rev. 10-2022 Page 1 of 4 OES-FPD-130 037-06308 City Council City of Beverly Hills City Manager Assistant City Manager Director of Finance City of Beverly Hills City of Beverly Hills DocuSign Envelope ID: 087AFD22-85C0-4744-921F-04C7E5645E55 Please check the appropriate box below
This is a universal resolution and is effective for all open and future disasters/grants declared up to three (3) years following the date of approval.
This is a disaster/grant specific resolution and is effective for only disaster/grant number(s):
Passed and approved this __day of , 20
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
CERTIFICATION
I, , duly appointed and of
(Name) (Title)
, do hereby certify that the above is a true and
(Name of Applicant)
correct copy of a resolution passed and approved by the (Governing Body)
of the on the day of , 20 .
(Name of Applicant)
(Signature) (Title)
STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
Rev. 10-2022 Page 2 of 4 OES-FPD-130
✔
24 Julian A. Gold, M.D., Mayor Lester J. Freidman, Vice Mayor John A. Mirisch, Councilmember Huma Ahmed City Clerk City of Beverly Hills City Council City of Beverly Hills 24 City Clerk DocuSign Envelope ID: 087AFD22-85C0-4744-921F-04C7E5645E55 Cal OES Form 130 Instructions
A Designation of Applicant’s Agent Resolution for Non-State Agencies is required of all Applicants to be eligible to receive funding. A new resolution must be submitted if a previously submitted resolution is older than three (3) years from the last date of approval, is invalid, or has not been submitted.
When completing the Cal OES Form 130, Applicants should fill in the blanks on pages 1 and 2. The blanks are to be filled in as follows:
Resolution Section:
Governing Body: This is the group responsible for appointing and approving the Authorized Agents.
Examples include: Board of Directors, City Council, Board of Supervisors, Board of Education, etc.
Name of Applicant: The public entity established under the laws of the State of California.
Examples include: School District, Office of Education, City, County or Non-profit agency that has applied for the grant, such as: City of San Diego, Sacramento County, Burbank Unified School District, Napa County Office of Education, University Southern California.
Authorized Agent: These are the individuals that are authorized by the Governing Body to engage with the Federal Emergency Management Agency and the California Governor’s Office of Emergency Services regarding grants for which they have applied.
There are two ways of completing this section:
1. Titles Only: The titles of the Authorized Agents should be entered here, not their names. This allows the document to remain valid if an Authorized Agent leaves the position and is replaced by another individual. If “Titles Only” is the chosen method, this document must be accompanied by either a cover letter naming the Authorized Agents by name and title, or the Cal OES AA Names document. The supporting document can be completed by any authorized person within the Agency (e.g., administrative assistant, the Authorized Agent, secretary to the Director). It does not require the Governing Body’s signature.
2. Names and Titles: If the Governing Body so chooses, the names and titles of the Authorized Agents would be listed. A new Cal OES Form 130 will be required if any of the Authorized Agents are replaced, leave the position listed on the document, or their title changes.
STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
Rev. 10-2022 OES-FPD-130 Page 3 of 4
DocuSign Envelope ID: 087AFD22-85C0-4744-921F-04C7E5645E55 Checking Universal or Disaster-Specific Box: A Universal resolution is effective for all past disasters and for those declared up to three (3) years following the date of approval. Upon expiration it is no longer effective for new disasters, but it remains in effect for disasters declared prior to expiration. It remains effective until the disaster goes through closeout unless it is superseded by a newer resolution.
Governing Body Representative: These are the names and titles of the approving Board Members.
Examples include: Chairman of the Board, Director, Superintendent, etc. The names and titles cannot be one of the designated Authorized Agents. A minimum of three (3) approving board members must be listed. If less than three are present, meeting minutes must be attached in order to verify a quorum was met.
Certification Section:
Name and Title: This is the individual in attendance who recorded the creation and approval of this resolution.
Examples include: City Clerk, Secretary to the Board of Directors, County Clerk, etc. This person cannot be one of the designated Authorized Agents or Approving Board Member. If a person holds two positions (such as City Manager and Secretary to the Board) and the City Manager is to be listed as an Authorized Agent, then that person could sign the document as Secretary to the Board (not City Manager) to eliminate “Self-Certification.”
STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
Rev. 10-2022 Page 4 of 4 OES-FPD-130
DocuSign Envelope ID: 087AFD22-85C0-4744-921F-04C7E5645E55 Certificate Of Completion
Envelope Id: 087AFD2285C04744921F04C7E5645E55 Status: Sent Subject: Complete with DocuSign: For DocuSign FEMA Resolution.pdf Source Envelope:
Document Pages: 7 Signatures: 1 Envelope Originator:
Certificate Pages: 2 Initials: 0 Dorina Mohan
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
455 N. Rexford Drive
Beverly Hills, CA 90210
[email protected]
IP Address: 198.245.189.166
Record Tracking
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3/13/2024 10:19:58 AM
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[email protected]
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Stephanie Cao
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Cindy Owens
[email protected]
Policy & Management Analyst
City of Beverly Hills
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Nancy Hunt Coffey
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Julian A. Gold, MD
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Huma Ahmed
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Meena Janmohamed
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