AGENDA REPORT
Meeting Date: May 21, 2024
Item Number:
To: Honorable Mayor & City Council
From: Daren Grilley, Assistant Public Works Director/City Engineer Christine Chung, Project Manager
Subject: AMENDMENT NO. 8 TO AN AGREEMENT BETWEEN THE
CITY OF BEVERLY HILLS, THE LOS ANGELES COUNTY
METROPOLITAN TRANSPORTATION AUTHORITY, AND
ENVIRONMENTAL INTELLIGENCE, LLC, FOR INDEPENDENT
COMPLIANCE MONITORING SERVICES FOR SEGMENTS 1
AND 2 OF THE PURPLE LINE EXTENSION PROJECT; AND
APPROVAL OF A FISCAL YEAR 2024/25 APPROPRIATION OF
$2,799,500 FROM THE GENERAL FUND (ALL COSTS IN
FURTHERANCE OF THE PROJECT WILL BE REIMBURSED
BY LOS ANGELES COUNTY METROPOLITAN
TRANSPORTATION AUTHORITY); AND
APPROVAL OF A PURCHASE ORDER TO ENVIRONMENTAL
INTELLIGENCE, LLC FOR INDEPENDENT COMPLIANCE
MONITORING SERVICES IN THE AMOUNT OF $2,799,500
FOR FISCAL YEAR 2024/25 FOR A TOTAL CONTRACT
AMOUNT NOT TO EXCEED $18,450,300
Attachments: 1. Amendment No. 8
RECOMMENDATION
Staff recommends that City Council approve Amendment No. 8 to an Agreement with Los Angeles County Metropolitan Transportation Authority and Environmental Intelligence, LLC to provide independent compliance monitoring services related to Segments 1 and 2 of the Purple Line Extension project; approve an appropriation of $2,799,500 from the General Fund to the ongoing contractual services account (No. 001-12401-731220); and approve a purchase order in the amount of $2,799,500 for Fiscal Year (or “FY”) 2024/25 for a total contract amount not to exceed $18,450,300.
BEVERLY
HILLS
.~
Meeting Date: May 21, 2024
INTRODUCTION
On September 5, 2017, City Council approved an agreement between the City, Los Angeles County Metropolitan Transportation Authority (Metro) and Environmental Intelligence, LLC (EI) for independent compliance monitoring services. Between 2018 and 2021, City Council approved Amendments 1 to 4 providing additional funding through each Fiscal Year up to June 30, 2022, for a total contract amount not to exceed $9,863,100. On January 18, 2022, City Council approved Amendment 5, extending the Agreement to December 31, 2025, subject to annual extension for each year beyond June 30, 2022. Amendments 6 and 7 were approved in June 2022 and May 2023, respectively, with the latter providing additional funding for a total not-to-exceed amount of $15,650,800 and service term through June 30, 2024.
DISCUSSION
The current Memorandum of Agreements (MOAs) for Segment 1 and 2 of the Purple Line Subway Extension Project between the City and Metro require an Independent Compliance Monitor (ICM) to provide oversight and enforcement to ensure Metro and its contractors comply with the conditions and mitigation measures outlined in the MOAs and the City Council authorized permits. In accordance with the terms of the MOAs, Metro will reimburse the City for the cost of ICM services associated with the Purple Line Extension Project.
Metro and the City jointly selected EI as a third-party monitor through a Request for Qualification process to provide the ICM services for Section 1 and Section 2 construction projects. EI began working with the City and Metro in September 2017.
The scope of their services is as follows:
Ensure Metro’s compliance with any and all conditions and mitigation measures included in the Section 1 and Section 2 MOAs, including all Exhibits attached thereto, Metro permit applications and submittals and any conditions of approval included in the City-issued permit.
Work collaboratively with Metro (including contractors and subcontractors) and the City (including City representatives) to support Metro’s compliance with all applicable conditions and mitigation measures.
Enforce the conditions and mitigation measures as provided under the MOA Articles, “Enforcement of Permit Conditions and Mitigation Measures,” as necessary to achieve compliance.
On February 19, 2019, the City and Metro executed the MOA for Design Build of Section 2 Station, which included the requirement for the ICM to be onsite at Beverly Hills High School (BHHS) for certain work activities during specific hours when school is in session. The City agreed to absorb the cost of monitoring at BHHS.
From EI’s commencement date of September 11, 2017, through April 13, 2024, EI has issued 380 violations of MOA or permit conditions for Section 1 and 684 violations for Section 2. This agreement allows for necessary resources to enforce the MOAs in both Section 1 and Section 2 and is not limited to a specific number of people. Also, EI regularly submits to the City and Metro a weekly summary documenting the work performed and any violations issued; these reports are available to the public on the City’s webpage at www.beverlyhills.org/purpleline.
Meeting Date: May 21, 2024
Considering EI’s consistent enforcement of the MOA and permit conditions of the Metro Purple Line Extension project, staff recommends the City continue retaining the services of EI in order to maintain the current level of monitoring for the forecasted major construction activities over the next fiscal year. Section 1 construction is anticipated to be complete in 2025 and Section 2 by 2026.
FISCAL IMPACT
Most costs associated with monitoring at the Section 1 and Section 2 Stations will be reimbursed by Metro. The terms of the existing Design-Build Memorandum of Agreement (or MOA) for the Section 1 and Section 2 Stations both include provisions to provide reimbursement to the City for staff and consultants performing work associated with the construction of the Purple Line Extension project. The Section 2 Station MOA states that Metro is not responsible for the costs associated with monitoring at Beverly Hills High School, and $42,077 is estimated for the monitoring equipment and in-person inspection at Beverly Hills High School, which is paid for by the City.
The total estimate for ICM services identified from July 2024 through the June 2025 inspections is $2,799,500. The FY24/25 estimate has been increased by 1% in comparison to the previous fiscal year’s amendment. This adjustment accounts for an average 4% increase in hourly rates to field staff and costs related to monitoring equipment replacements. This agreement will require a Fiscal Year 2024-25 appropriation of $2,799,500 from the General Fund to the ongoing contractual services account (No. 001-12401-731220) and a purchase order to EI in the not-to-exceed amount of $2,799,500 for Fiscal Year 24/25 for a total contract amount not to exceed $18,450,300. Any unused funds will be returned to the General Fund as done in prior years.
Environmental Intelligence Contract Amendment
Amount
Total
Not To Exceed
Original Contract (481-17) Year 1 $1,472,540
Amendment 1 (512-18) Year 2 $1,279,860 $2,752,400
Amendment 2 (459-19) Year 3 $1,247,600 $4,000,000
Amendment 3 (137-20) Year 4 $3,100,000 $7,100,000
Amendment 4 (182-21) Year 5 $2,763,100 $9,863,100
Amendment 5 (50-22) – Extended
termination date to 2025 N/A N/A
Amendment 6 (368-22) Year 6 $3,021,700 $12,884,800
Amendment 7 (241-23) Year 7 $2,766,000 $15,650,800
Amendment 8 (Proposed) Year 8 $2,799,500 $18,450,300
EI bills on a time-and-materials basis using rates set forth in Exhibit B of the Agreement.
Meeting Date: May 21, 2024
Due to the timing of this item, this appropriation request has not been included in the FY 2024-25 Proposed Budget. If approved, the appropriation will be incorporated into the FY 2024-25 Adopted Budget, along with a corresponding revenue increase from Metro reimbursement. Therefore, there is no net impact to next year's budget.
Jeff S. Muir,
Director of Finance
Shana Epstein,
Director of Public Works
Approved By Approved By
Attachment 1
1 B0785-0022\2955315v2.doc
AMENDMENT NO. 8 TO AN AGREEMENT BETWEEN THE
CITY OF BEVERLY HILLS, THE LOS ANGELES COUNTY
METROPOLITAN TRANSPORTATION AUTHORITY, AND
ENVIRONMENTAL INTELLIGENCE, LLC, FOR
INDEPENDENT COMPLIANCE MONITORING SERVICES
FOR SEGMENTS 1 AND 2 OF THE PURPLE LINE EXTENSION
PROJECT
NAME OF CONSULTANT: Environmental Intelligence, LLC
CONSULTANT’S RESPONSIBLE PRINCIPAL: Pen Herring, Chief Operating Officer
CONSULTANT’S ADDRESS: 811 West 7th Street
9th Floor
Los Angeles, CA 90017
CITY’S ADDRESS: City of Beverly Hills
345 N. Foothill Road
Beverly Hills, CA 90210
CITY’S RESPONSIBLE PRINCIPAL: Daren Grilley, City Engineer MTA’S ADDRESS Los Angeles County Metropolitan
Transportation Authority
One Gateway Plaza, 17th Floor
Los Angeles, CA 90012
MTA’S RESPONSIBLE PRINCIPALS: Joseph DeMello (Segment 1) Carlos Martinez (Segment 2)
COMMENCEMENT DATE: September 11, 2017
TERMINATION DATE: September 30, 2019 (as amended by
Amendment No. 1)
September 20, 2020 (as amended by
Amendment No. 2)
June 30, 2021 (as amended by Amendment
No. 3)
June 30, 2022 (as amended by Amendment
No. 4)
June 30, 2023 (as amended by Amendment
No. 6)
[Continued on next page]
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June 30, 2024 (as amended by this
Amendment No. 7)
June 30, 2025 (as amended by this
Amendment No. 8), unless extended
pursuant to Section 2 of the original
Agreement
CONSIDERATION: Original Agreement:
Not to exceed: $1,472,540
Amendment No. 1:
Not to exceed an additional: $1,279,860
Amendment No. 2:
Not to exceed an additional: $1,247,600
Amendment No. 3:
Not to exceed an additional: $3,100,000
($265,000 in Fiscal Year (“FY”) 2019-2020;
$2,835,000 in FY 2020-2021)
Amendment No. 4:
Not to exceed an additional: $2,763,100 in
FY 2021-2022
Amendment No. 5:
No change in the Agreement amount
Amendment No. 6:
Not to exceed an additional: $3,021,700 in
FY 2022-2023
Amendment No. 7:
Not to exceed an additional: $2,766,000 in
FY 2023-2024
Amendment No. 8:
Not to exceed an additional: $2,799,500 in
FY 2024-2025
Total Not to Exceed: $18,450,300 based on
the rates set forth in Exhibit B
DocuSign Envelope ID: F96BE61D-E204-4021-AEA5-6CD863B06AE5 3 B0785-0022\2955315v2.doc
AMENDMENT NO. 8 TO AN AGREEMENT BETWEEN THE
CITY OF BEVERLY HILLS, THE LOS ANGELES COUNTY
METROPOLITAN TRANSPORTATION AUTHORITY, AND
ENVIRONMENTAL INTELLIGENCE, LLC, FOR
INDEPENDENT COMPLIANCE MONITORING SERVICES
FOR SEGMENTS 1 AND 2 OF THE PURPLE LINE EXTENSION
PROJECT
This Amendment No. 8 is to that certain agreement between the City of Beverly Hills (hereinafter called “CITY”), the Los Angeles County Metropolitan Transportation Authority (hereinafter called “MTA”) and Environmental Intelligence, LLC, (hereinafter called “CONSULTANT”) dated September 5, 2017, and identified as City of Beverly Hills Contract No. 481-17, as amended by Amendment No. 1, dated August 7, 2018, Amendment No. 2 dated August 6, 2019, and identified as Contract No. 512-18, Amendment No. 3 dated March 31, 2020, and identified as Contract No. 137-20, Amendment No. 4 dated June 1, 2021, and identified as Contract No. 182-21, Amendment No. 5 dated January 18, 2022, and identified as Contract No. 50-22, Amendment No. 6 dated June 14, 2022, and identified as Contract No. 368-22, and Amendment No. 7 dated May 2, 2023, and identified as Contract No. 241-23 (“Agreement”).
RECITALS
A. CITY and MTA entered into the Agreement with CONSULTANT in order to procure independent compliance monitoring services for the construction of Segments 1 and 2 of the Purple Line Extension Project, with such services more particularly described in Exhibit A of the Agreement (“services”).
B. The services are currently intended to implement and comply with:
(1) the Memorandum of Agreement for Contract C1045 of the Purple Line Extension Project – Segment 1 – Between the City of Beverly Hills and the Los Angeles County Metropolitan Transportation Authority, CITY Agreement No. 66-17, attached to the Agreement as Exhibit D and incorporated herein by this reference; (2) the Memorandum of Agreement for Contract C1120 of the Purple Line Extension Project – Between the City of Beverly Hills and the Los Angeles County Metropolitan Transportation Authority, CITY Agreement No. 71-19, attached to the Agreement as Exhibit H and incorporated herein by this reference; and
(3) any subsequent permits or conditions of approval issued by CITY or amendments to the memoranda of agreement between CITY and MTA related to construction for the Purple Line Extension Project (Exhibits D, H, and such future permits, conditions of approval, and/or amendments are collectively referred to as the “MOA”).
C. The purpose of the services is to ensure MTA and its contractor(s) comply with all mitigation measures and conditions included in the MOA, subsequent permits or DocuSign Envelope ID: F96BE61D-E204-4021-AEA5-6CD863B06AE5 4 B0785-0022\2955315v2.doc
conditions of approval issued by the CITY, and any amendments to the memoranda of agreement between the CITY and MTA during MTA’s construction for the Purple Line Extension Project.
D. CITY, MTA, and CONSULTANT desire to extend the Agreement’s Termination Date and increase the Consideration.
E. CONSULTANT further represents that it continues to have no pre-existing relationship with either CITY or MTA, aside from this Agreement, that would prevent CONSULTANT from faithfully and capably performing the services.
NOW, THEREFORE, the parties agree as follows:
Section 1. The Termination Date shall be amended as set forth on the cover page of this Amendment 8.
Section 2. The Consideration shall be amended as set forth on the cover page of this Amendment No. 8.
Section 3. Exhibit B “Compensation” shall be amended as attached hereto.
Section 4. Except as specifically amended by previous amendments and this Amendment No. 8, the remaining provisions of the Agreement shall remain in full force and effect.
EXECUTED the day of 2024, at Beverly Hills,
California.
CITY OF BEVERLY HILLS
A Municipal Corporation
_________________________________
LESTER J. FRIEDMAN
Mayor of the City of Beverly Hills, California
ATTEST:
_____________________________(SEAL)
HUMA AHMED
City Clerk
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APPROVED AS TO FORM: APPROVED AS TO CONTENT:
___________________________ ___________________________ LAURENCE S. WIENER NANCY HUNT-COFFEY
City Attorney City Manager
___________________________
SHANA E. EPSTEIN
Director of Public Works
___________________________
DAREN GRILLEY
Assistant Director of Public Works /
City Engineer
___________________________
SHARON L’HEUREUX DRESSEL
Risk Manager
[Signatures continue]
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LOS ANGELES COUNTY METROPOLITAN
TRANSPORTATION AUTHORITY:
________________________________
STEPHANIE WIGGINS
Chief Executive Officer
________________________________
TIMOTHY LINDHOLM
Interim Chief Program Management Officer
______________________________
SAMEH GHALY
Deputy Chief Program Management Officer
APPROVED AS TO FORM:
________________________________
RONALD W. STAMM
Principal Deputy County Counsel
[Signatures continue]
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ENVIRONMENTAL INTELLIGENCE LLC:
________________________________
PEN HERRING
Chief Operating Officer
DocuSign Envelope ID: F96BE61D-E204-4021-AEA5-6CD863B06AE5 8 B0785-0022\2955315v2.doc
EXHIBIT B
COMPENSATION
CONSULTANT shall be compensated for professional services provided on a time and materials basis in an amount not to exceed a total of Eighteen Million Four Hundred Fifty Thousand Three Hundred Dollars ($18,450,300). Of this total, Amendment No. 8 to this Agreement allocates Two Million Seven Hundred Ninety-Nine Thousand Five Hundred Dollars ($2,799,500) in Fiscal Year 2024-2025 commencing July 1, 2024 and ending June 30, 2025, in accordance with the following billing rates:
DocuSign Envelope ID: F96BE61D-E204-4021-AEA5-6CD863B06AE5 Proposed 2024 - 2025 Bm Rates- Envi ron m enta I Intelligence City o Beverly Hills / LA Metro, Purple Li ne Extensi on Independent Compliance Monitor Program
Laoor Category (Ell) Hourly 2023/24 Rate
Pri nci pal $286.00
Senior Project Manager $265.00
Project Manager $204.00
Assistant Project Manager $162.00
GIS Manager/ Programmer $220.00
GIS Tech $135.00
Lead ICM $139.00
ICM II (Day Shift) $113.00
ICM II (Swing Sh ift) $113.00
ICM II (Night Shift) $125.00
ICM II (Weekend Sh ift) $125.00
Administrative Support $90.00
Rion Noise Meters- Field Equi pment (per w ee $173.00
No~se Monitoring Services (Suboonsulltant)
Insta llat i on of Monitoring Stati ons. (#1) $475.DO/ st ati on Remote Sensi ng Stati on (#2) $1065.00/ month
Addit i ona l Sound or Vi brati on Sens.or (#3 ) $415.0D/ s.ens.or/ month Dust Monitori ng Sens.or (#4) $1 D70.00/ month
Ca li brati on of Remote Stati ons. (Month ly #5 ) $193 .OD/ s.tati on/ month Metro Owned Sigirnm Sens.ors. Hosti ng (#6) $265.0D/ s.ens.or/ month N02 Sens.or $42D.DD/ s.ens.or/ month
Remote Station T&M ( #7) $193.DD/ hour
Adj• 2024/25 Ra1te
0.00% $286.00
0.00% $265.00
1.00% $206.00
1.00% $164.00
0.00% $220.00
0.00% $135.00
4.00% $145.00
4.00% $118.00
4.00% $118.00
4.00% $130.00
4.00% $130.00
5.00% $95.00
5.00% $182.00
4.21% $495.0D
4.20¼ $1,110.00
3.51% $430.DD
4.21% $1,115.00
3.53¼ $2DO.DD
3.77¼ $275.DD
0.00¼ $420.DD
3.53¼ $200.00
• Nm,e: The proposed % i ncreases have been rounded up to a v~ hol e doll ar amount for El l abor rates.
Certificate Of Completion
Envelope Id: F96BE61DE2044021AEA56CD863B06AE5 Status: Sent Subject: Complete with DocuSign: Environmental Intelligence (481-17) Amendment No. 8 (revised) Source Envelope:
Document Pages: 8 Signatures: 9 Envelope Originator:
Certificate Pages: 4 Initials: 0 Erin Justus
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
455 N. Rexford Drive
Beverly Hills, CA 90210
[email protected]
IP Address: 198.245.189.169
Record Tracking
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5/9/2024 3:51:15 PM
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[email protected]
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Pen Herring
[email protected]
Chief Operating Officer
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Ronald W. Stamm
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Sameh Ghaly
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Stephanie Wiggins
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Stephanie Wiggins, CEO
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Timothy Lindholm
[email protected]
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Deborah R. Hakman for
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Daren Grilley
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Shana E. Epstein
[email protected]
Director of Public Works
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Sharon L'Heureux Dressel
[email protected]
Risk Manager
Sharon Dressel
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Anthony Rodstein
[email protected]
Purchasing Services Manager
City of Beverly Hills (Finance Department)
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Nancy Hunt-Coffey
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Lester J. Friedman
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Huma Ahmed
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Christine Chung
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Jessika Vasquez
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Keith Sterling
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Jackie Galeas
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COPIED
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