AGENDA REPORT
Meeting Date: May 21, 2024
Item Number:
To: Honorable Mayor & City Council
From: Mandana Motahari, City Architect
Karen Domerchie, Project Manager
Subject: ACCEPTANCE OF THE CONTRACT WORK FOR POLICE
FACILITY DISPATCH UNINTERRUPTIBLE POWER SUPPLY
(UPS) REPLACEMENT PROJECT WITH DATA SPECIALTIES,
INC. IN THE FINAL AMOUNT OF $917,259; AND
AUTHORIZATION OF CITY CLERK TO RECORD NOTICE OF
COMPLETION
Attachments: 1. Notice of Completion
RECOMMENDATION
Staff recommends City Council accept the described contract work with Data Specialties, Inc. and authorize the City Clerk to record the attached Notice of Completion.
INTRODUCTION
This report provides information and requests City Council’s acceptance of the contract work indicated below and authorization of the City Clerk to record the Notice of Completion (Attachment 1) with the Los Angeles County Recorder.
DISCUSSION
The existing single uninterruptible power supply (UPS) unit that served the Police Department Dispatch Center was approximately 20 years old and was beyond its usable life. The scope of this project included the installation of a new dual UPS system as backup power in the event of power failure to enable continuous operations in the Dispatch Center, including receiving and responding to 911 calls.
The project scope also included electrical and HVAC upgrades to the existing UPS room, remodel and conversion of the adjacent storage area to house the second UPS unit as well as installation of new electrical panel boards in the dispatch area server room and upgrade of rack-mounted IT server, switch equipment and all dispatch workstations to provide redundant power sources for computer equipment.
Meeting Date: May 21, 2024
The result of this work significantly improves the electrical service reliability for the Police Department Dispatch Center and 911 Call Center.
During the course of construction several unforeseen conditions were discovered; in addition, a temporary UPS unit was furnished due to failure of the original UPS unit. While the contractor was on site, additional work was also added to the scope of work to add the load-serving radio equipment located on the roof to the new UPS units. A total of 11 change orders were issued in the total amount of $120,055.
Staff from the Public Works and Community Development Departments have inspected the work and are satisfied that all work performed is consistent with construction documents and permitted drawings.
FISCAL IMPACT
Funding for this work is budgeted in Fund 405, Capital Improvements Project No. 00922, UPS Equipment Replacement Projects. The total contract amount is $920,427 which includes a contingency amount of $120,055. The total project cost amounts to $917,259; therefore, a balance of $3,168 will be credited back to the original funding source.
The current amount paid on the contract is $871,396, with a retention balance of $45,863.00 to be paid 35 days after the recordation of the Notice of Completion.
Shana Epstein,
Director of Public Works
Approved By
Attachment 1
THIS DOCUMENT IS OFFICIAL BUSINESS
OF THE CITY OF BEVERLY HILLS AND
ENTITLED TO FREE RECORDING UNDER
SECTION 6103 OF THE GOVERNMENT CODE
Requested by Huma Ahmed
AFTER RECORDING MAIL TO:
CITY CLERK'S OFFICE
Room 290, City Hall
455 North Rexford Drive
Beverly Hills, CA 90210
Space above this line for recorder's use
NOTICE OF COMPLETION
Notice is hereby given that:
1. The undersigned is owner of the interest or estate stated below in the property hereinafter described.
2. The full name of the undersigned is City of Beverly Hills
3. The full address of the undersigned is 455 North Rexford Drive, Beverly Hills, CA 90210
4. The nature of the title of the undersigned is: In fee.
5. The full names and addresses of all persons who hold title with the undersigned are:
None
6. A work of improvement on the property hereinafter described was completed on May 21, 2024
7. The name of the contractor, if any, for such work of improvement was Data Specialties, Inc.
8. The property on which said work of improvement was completed is in the City of Beverly Hills, County of Los Angeles, and State of California, as is described as:
POLICE DEPARTMENT DISPATCH UNINTERRUPTIBLE POWER SUPPLY REPLACEMENT PROJECT
9. The street address of said property is 464 North Rexford Drive, Beverly Hills, CA 90210 Dated: City of Beverly Hills
STATE OF CALIFORNIA } Signature of }
COUNTY OF LOS ANGELES } Owner or Owners }
Huma Ahmed, being duly sworn, says: That she is the City Clerk of the City of Beverly Hills, the corporation that executed the foregoing notice as owner of the aforesaid interest or estate in the property therein described; that she makes this verification of behalf of said corporation; that she has read said notice and knows the contents thereof, and that the facts therein stated are true.
Signature of
Corporate Officer
Named Above X