Beverly Hills City Council
August 20, 2024

AGENDA REPORT
Meeting Date: August 20, 2024
Item Number:

To: Honorable Mayor & City Council
From: Logan Phillippo, Real Property Development Manager Jessica Garcia, Management Analyst
Subject: RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS

AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR THE

CALIFORNIA STATE DEPARTMENT OF HOUSING AND COMMUNITY
DEVELOPMENT’S LOCAL HOUSING TRUST FUND (LHTF) GRANT
PROGRAM; AND

RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS

CONDTIONALLY APPROVING A TRANSFER IN THE AMOUNT OF UP
TO $5,000,000 FROM THE GENERAL FUND TO THE AFFORDABLE
HOUSING TRUST FUND; EARMARKING PORTIONS OF CERTAIN

FUTURE PUBLIC BENEFIT CONTRIBUTION PAYMENTS TO THE
AFFORDABLE HOUSING TRUST FUND; AND ADOPTING

GUIDELINES AND UNDERWRITING STANDARDS FOR LOANS

CONTEMPLATED BY THE LOCAL HOUSING TRUST FUND (LHTF)

GRANT PROGRAM
Attachments: 1. Grant Application Resolution

2. Supplemental Resolution

RECOMMENDATION
Staff recommends City Council approve two resolutions related to future affordable housing development. The first resolution authorizes Staff to submit a grant application to the California Department of Housing and Community Development. The second resolution (a) authorizes Staff to transfer up to $5 million in matching funds from the General Fund to the Affordable Housing Trust Fund, (b) earmarks $100,000 from each of the five remaining annual public benefit contribution payments from the 9900 Wilshire development agreement, and (c) adopts guidelines and underwriting standards for loans disbursed by the grant program. These actions make the City eligible for up to $5 million in grant funding for future affordable housing projects.

Meeting Date: August 20, 2024

INTRODUCTION
In the 2021-2029 certified Housing Element of the General Plan, the City identified multiple City-owned sites that have been deemed appropriate for affordable housing development.

For this type of development to occur it is likely that the City will need to contribute the property to the project at a nominal price and provide assistance funding to fill the gap that cannot be filled with outside assistance funding sources such as Low Income Housing Tax Credits and funding programs offered by the California Department of Housing and Community Development (“HCD”). This type of City assistance is typically treated as a loan that will be repaid from the cash flow generated by the project over time.

Staff is seeking City Council’s authorization to submit an application for HCD’s Local Housing Trust Fund grant program (“LHTF Grant” or “Grant”), which provides matching program funds on a competitive basis for affordable housing projects. Grant funds can be used for the City to provide construction and/or permanent loans to developers of eligible affordable projects that carry an up to a 3% simple interest rate. The maximum LHTF Grant is $5 million. The City must match awarded funds dollar-for-dollar.

DISCUSSION
The LHTF Grant program was established in 2018 and there have been four application cycles completed to date. This will be the City’s first application. On July 9, 2024, HCD issued a Notice of Funding Availability (“NOFA”). The current LHTF Grant NOFA makes available approximately $53 million in matching grants to eligible agencies. Applications are due September 17, 2024 and HCD intends to announce awardees in December. The City may apply for up to $5 million and will be required to identify the funding sources that will be committed to match the Grant funds.

As required by the LHTF Grant, the City must meet several thresholds to apply. The most notable are the subject of this report and require City Council action through two resolutions.
1) The first resolution (Attachment 1, the “Grant Application Resolution”) is in a form provided by the Grant. It authorizes the submittal of the application, affirms the City’s agreement to provide and utilize matching funds, and describes an expenditure plan for how the City intends to commit program funds for eligible projects, discussed below.

2) The second resolution (Attachment 2, the “Supplemental Resolution”):
a) Conditionally authorizes Staff to transfer matching funds (up to $5 million) from the General Fund to the City’s Affordable Housing Trust Fund; b) Authorizes the City Manager to sign a legally-binding commitment1to provide matching funds;
c) Authorizes staff to earmark and transfer $100,000 from each of the five remaining annual public benefit contribution payments contemplated by the 9900 Wilshire 1 A “legally-binding commitment” is defined by the LHTF Grant and means a fully-executed commitment letter or a fully-executed contract to provide matching funds, specifying the source(s) of the Matching Funds, the amount of Matching Funds from each source, the date upon which the funds will be deposited into the Local Housing Trust Fund or Regional Housing Trust Fund account, and remedies for not depositing the Matching Funds on that date.

Meeting Date: August 20, 2024

development agreement (Agreement 226-21) to the City’s Affordable Housing Trust Fund, discussed below; and
d) Adopts loan guidelines and underwriting standards and procedures for review by HCD.

Items a) and b) above would only occur if the City were awarded Grant funds.

With City Council’s authorization, Staff would complete and submit the application for the LHTF Grant ahead of the September 17, 2024 deadline.

If the City is successful, funds would be used to supplement existing amounts in the City’s Affordable Housing Trust Fund to help provide gap funding to designated affordable housing projects. The City currently has three affordable housing developments identified in the Housing Element that could be eligible to receive program funds from an LHTF Grant award in the future, discussed below. All funds would be used in accordance with the Grant guidelines and are required to be committed to eligible projects within 60 months after the signing of the Grant agreement.

Earmark of Future Public Benefit Contribution Payments
Established in 2017, the City’s Affordable Housing Trust Fund exists to support construction of affordable housing in Beverly Hills. The Housing Element identifies development agreements and in-lieu fees from the Inclusionary Housing Program as its funding resources. The LHTF Grant requires the City’s Affordable Housing Trust Fund to receive ongoing revenues from a dedicated source that average $100,000 per year for three years after the date of the award.

Because the Inclusionary Housing Program has not yet generated revenue from in-lieu fees (i.e. developers of applicable projects construct the required affordable units), Staff is proposing to earmark future public benefit contribution payments set forth in the 9900 Wilshire development agreement (Agreement 226-21) in order to meet the Grant’s requirement for ongoing revenues. The development agreement has five remaining annual payments scheduled through 2028. A total of $500,000 from these future payments would be earmarked to the City’s Affordable Housing Trust Fund.

Although the Grant only requires applicants to demonstrate the $100,000 average for three years, the funding could be set aside to meet the ongoing revenue requirement if the City were to apply to future LHTF NOFAs, should one occur in the next year. Approval of the Supplemental Resolution would earmark the $100,000 from each of the remaining 9900 Wilshire development agreement payments whether or not the City was awarded the grant.

Expenditure Plan & Application Scoring
The Grant application requires the City to provide a short summary of how the Grant funds will be utilized. Specifically, the City must identify the percent of total funds requested for each activity and the Area Median Income (“AMI”) levels at which the affordable housing units will serve. This is memorialized in Attachment 1 to the Grant Application Resolution.

The Grant requires that at least 30% of funds (including matching funds) be expended on assistance to/construction of extremely low-income households (30% of AMI) and that no Meeting Date: August 20, 2024

more than 20% be expended on assistance to moderate-Income households (120% of AMI). The remaining funds may be expended on assistance to/construction of lowerincome households (no more than 80% of AMI). This is an expenditures test rather than a unit allocation test.

The Grant application provides a maximum of 100 points. Because 5 points are assigned if the applicant is a regional housing trust fund, a single city/entity that is not a regional housing trust fund can score a maximum of 95 points.

In order to maximize points for the application, Staff recommends that 100% of the Grant funds (including matching funds) be designated to assist households with average incomes of no more than 60% of AMI. This allows the City to receive 40 points, a substantial portion of the maximum 95 points.

As a result, the expenditure plan identified in the Grant Application Resolution identifies:
• 100% of funds will be used to provide construction/permanent loans with deferred payments based on residual receipts to be used for the payment of predevelopment costs, acquisition, construction, or rehabilitation of multifamily rental housing developments with average household income restrictions of no more than 60% of AMI (maximizes application points);
• At least 30% of program funds and matching funds will be spent on assistance to extremely low-income households (Grant requirement); and • No more than 5% of program funds and matching funds received will be spent on administrative expenses (Grant requirement).

The LHTF Grant also prioritizes project readiness and in application scoring, i.e. whether a City has already committed funds to a project through a first-phase funding process.

Based on Staff’s assessment of awardees’ scores in prior NOFA application cycles, this may limit the City’s competitiveness for the current LHTF Grant NOFA. As the City progresses with projects identified the Housing Element, the City’s competitiveness for future LHTF Grant NOFAs could substantially increase.

Loan Guidelines and Procedures
In order to protect program funds, the Grant requires the City to adopt loan guidelines and underwriting standards and procedures for review by HCD to ensure project feasibility.

The following underwriting standards must be addressed:
• Required debt coverage ratio;
• Minimum projected operating expenses;
• Required replacement reserve
• Required capitalized operating reserve;
• Requirements for positive cash flow;
• Required projected vacancy rate;
• Requirements for construction contingency if construction financing is being provided with LHTF funds;
• Requirements for senior lender loan types and junior lender loan types; • Simple interest rate no higher than 3 percent per annum; and • Leasehold security requirements.

Meeting Date: August 20, 2024

To assist in creating guidelines, Staff reviewed the guidelines and standards applied by various agencies that currently have comprehensive affordable housing development programs. Staff also reviewed the 2017 Uniform Multi-family Regulations that HCD uses to regulate all financial feasibility analysis/underwriting and project management and operations standards for all HCD multi-family housing loan and grant programs.

Staff recommends the City adopt the Uniform Multi-family Regulations, which are attached to the Supplemental Resolution. This will allow for consistency with loan terms for developers of City affordable housing projects, which will likely seek other HCD funding and already be subject to the same requirements.

As with all development projects, Staff will review loan terms and documents with appropriate legal support and analysis by financial consultants in order to protect City and Grant funds and ensure development feasibility.

FISCAL IMPACT
Only if awarded LHTF Grant funds, the Supplemental Resolution would authorize Staff to transfer the required matching funds (up to $5 million) from the General Fund to the Affordable Housing Trust Fund (Fund 210).

The City’s adopted operating budget for the current Fiscal Year 2024-2025 identified a General Fund operating deficit of $2 million before factoring in the $12.5 million one-time public benefit contributions from the 9900 Wilshire development agreement. When factoring in those payments, the City is projected to have a $10.5 million surplus. The proposed one-time transfer of up to $5 million of these one-time payments allows the City to secure equally additional amounts of Grant funding to support the multiple affordable housing projects identified in the Housing Element that the City is required to complete.

The Grant requires the City’s Affordable Housing Trust Fund to receive ongoing revenues averaging at least $100,000 per year for three years after the date of the award. The additional payments will allow the City to meet the ongoing revenue requirement if the City were to apply to future LHTF NOFAs, should one occur in the next year. 9900 Wilshire Development
Agreement Payment Schedule Earmark Amount From Fund
To
Fund
$10,000,000 2024 $100,000 001 210
$15,000,000 2025 $100,000 001 210
$15,000,000 2026 $100,000 001 210
$15,000,000 2027 $100,000 001 210
$20,000,000 2028 $100,000 001 210
The total fiscal impact would result in a transfer of up to $5.5 million from the General Fund to the Affordable Housing Trust Fund.

Ryan Gohlich
Assistant City Manager
Approved By
Attachment 1
-1-
B0785-0001\2999449v1.doc
RESOLUTION NO. 24-R-______

RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY

HILLS AUTHORIZING THE SUBMISSION OF AN APPLICATION

FOR THE CALIFORNIA STATE DEPARTMENT OF HOUSING
AND COMMUNITY DEVELOPMENT’S LOCAL HOUSING TRUST

FUND (LHTF) GRANT PROGRAM

WHEREAS, the California State Department of Housing and Community Development Department (“Department”) is authorized to provide up to $53 million under the Local Housing Trust Fund (“LHTF”) Program from the Veterans and Affordable Housing Bond Act of 2018 (Proposition 1) as described in Health and Safety Code section 50842.2 et seq. (Chapter 365, Statutes of 2017 (SB 3)) (“Program”).

WHEREAS, the Department issued a Notice of Funding Availability (“NOFA”) dated 7July 9, 2024 under the LHTF Program.

WHEREAS, the City of Beverly Hills (“City” or “Applicant”) established an Affordable Housing Trust fund in 2017, to further the advancement of affordable housing developments in the City.

WHEREAS, Applicant is eligible to apply to the Program to administer one or more eligible activities using Program Funds.

WHEREAS, the Department may approve funding allocations for the LHTF Program, subject to the terms and conditions of H&S Code Section 50842.2, the LHTF Program Guidelines, NOFA, Program requirements, the Standard Agreement and other related contracts between the Department and LHTF award recipients.

NOW, THEREFORE, IT IS RESOLVED THAT:

Section1. If Applicant receives an award of LHTF funds from the Department pursuant to the above referenced LHTF NOFA, it represents and certifies that it will use all such funds on Eligible Projects in a manner consistent and in compliance with all applicable state and federal statutes, rules, regulations, and laws, including, without limitation, all rules and laws regarding Docusign Envelope ID: A7C3B1DE-C59B-4EBE-9398-64B305468CEC -2-
B0785-0001\2999449v1.doc
the LHTF Program, as well as any and all contracts Applicant may have with the Department (“Eligible Project”).

Section 2. That City of Beverly Hills Real Property Development Manager Logan Phillippo is hereby authorized to act as the manager in connection with the Department's funds to Eligible Projects pursuant to the above described NOFA in an amount not to exceed $5,000,000 (the "LHTF Award").

Section 3. Applicant hereby agrees to match on a dollar-for-dollar basis the LHTF Award pursuant to Guidelines Section 104. Applicant hereby agrees to utilize matching finds on a dollar-for-dollar basis for the same Eligible Project for which Program Funds are used, as required by HSC Section 50843.5(c).

Section 4. Pursuant to Attachment 1 and the Applicant’s certification in this resolution, the LHTF funds will be expended only for Eligible Projects and consistent with all program requirements.

Section 5. Nonprofit Housing Trust Funds and Native American Tribe Housing Trust Funds agree to use Program Funds only for Eligible Projects located in cities and counties that submitted an adopted Housing Element that was found by the Department to be in compliance and that have submitted their Housing Element Annual Progress Report (APR) for the current year or prior year by the application due date.

Section 6. Applicant shall be subject to the terms and conditions as specified in the Standard Agreement, H&S Section 50842.2 and LHTF Program Guidelines.

Section 7. The City Manager of the City of Beverly Hills is authorized to execute the LHTF Program Application, the LHTF Standard Agreement and any subsequent amendments or modifications thereto, as well as any other documents which are related to the Program or the LHTF Award to Applicant, as the Department may deem appropriate.

Section 8. The City Clerk shall certify to the adoption of the Resolution and shall cause the Resolution and her certification to be entered in the Book of Resolutions of the Council of the City.

Docusign Envelope ID: A7C3B1DE-C59B-4EBE-9398-64B305468CEC -3-
B0785-0001\2999449v1.doc
Adopted:
__________________________
LESTER J. FRIEDMAN
Mayor of the City of Beverly Hills
ATTEST:
_____________________(SEAL)

HUMA AHMED
City Clerk

Docusign Envelope ID: A7C3B1DE-C59B-4EBE-9398-64B305468CEC -4-
B0785-0001\2999449v1.doc
APPROVED AS TO FORM:
_____________________
LAURENCE S. WIENER
City Attorney
APPROVED AS TO CONTENT:
_____________________

NANCY HUNT-COFFEY
City Manager

Docusign Envelope ID: A7C3B1DE-C59B-4EBE-9398-64B305468CEC -5-
B0785-0001\2999449v1.doc
City of Beverly Hills
Local Housing Trust Fund
Expenditure Plan

(Attachment 1)
The City of Beverly Hills (“City”) commits to use the Local Housing Trust Fund (“LHTF”) Program Funds and Matching Funds, terms as defined by the LHTF 2020 guidelines, as follows:

 100% of Program Funds and Matching Funds received will be spent to provide construction/permanent financing loans at simple interest rates of no higher than three percent per annum with deferred payments based on residual receipts, for payment of predevelopment costs, acquisition, construction, or rehabilitation of multifamily rental housing developments with average household income restrictions of no more than 60% of AMI.
 At least 30% of Program Funds and Matching Funds received will be spent on assistance to Extremely Low-Income Households.
 No more than 5% of Program Funds and Matching Funds received will be spent on administrative expenses.

All activities and projects funded by City of Beverly Hill’s LHTF Program Funds and Matching Funds will be located within the City boundary. Matching Funds will be taken from the City’s established Affordable Housing Trust Fund, for which the funding sources are:
 City contributions as designated the City Council
 Public benefit contribution payments as contemplated by development agreements  In-lieu fees from the City’s Inclusionary Housing Program Docusign Envelope ID: A7C3B1DE-C59B-4EBE-9398-64B305468CEC Certificate Of Completion
Envelope Id: A7C3B1DEC59B4EBE939864B305468CEC Status: Sent Subject: Complete with Docusign: 240814 - LHTF Grant Submittal Resolution.pdf Source Envelope:

Document Pages: 5 Signatures: 1 Envelope Originator:

Certificate Pages: 2 Initials: 0 Jessica Garcia
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
455 N. Rexford Drive
Beverly Hills, CA 90210
[email protected]
IP Address: 198.245.189.166
Record Tracking
Status: Original
8/14/2024 1:25:30 PM
Holder: Jessica Garcia
[email protected]
Location: DocuSign
Signer Events Signature Timestamp
Stephanie Cao for
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 208.87.235.180
Sent: 8/14/2024 1:27:15 PM
Viewed: 8/14/2024 1:27:55 PM
Signed: 8/14/2024 1:28:10 PM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Logan Phillippo
[email protected]
Real Property Development Manager
City of Beverly Hills
Security Level: Email, Account Authentication
(None)
Sent: 8/14/2024 1:28:12 PM
Viewed: 8/14/2024 1:30:59 PM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Nancy Hunt-Coffey
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Lester J. Friedman
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Huma Ahmed
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 8/14/2024 1:27:15 PM
Payment Events Status Timestamps
Attachment 2
B0785-0001\2999488v1.doc 1
RESOLUTION NO. 24-R-_________

A RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS

CONDITIONALLY APPROVING A TRANSFER IN THE AMOUNT OF UP TO $5,000,000 FROM THE GENERAL FUND TO THE AFFORDABLE HOUSING TRUST FUND; EARMARKING PORTIONS OF CERTAIN FUTURE PUBLIC

BENEFIT CONTRIBUTION PAYMENTS TO THE AFFORDABLE HOUSING TRUST FUND; AND ADOPTING GUIDELINES AND UNDERWRITING

STANDARDS FOR LOANS CONTEMPLATED BY THE LOCAL HOUSING

TRUST FUND (LHTF) GRANT PROGRAM
WHEREAS, the City of Beverly Hills (“City”) established an Affordable Housing Trust fund in 2017, to further the advancement of affordable housing developments in the City.

WHEREAS, the City desires to apply for the California Department of Housing and Community Development’s (“HCD”) Local Housing Trust Fund (“LHTF”) Grant Program where the City is required to provide dollar-for-dollar matching funds for the LHTF Grant. The LHTF Grant Program awards up to $5,000,000 in grant funds for the development of affordable housing. Eligibility for grant funds requires the City to provide evidence of matching funds equal to the awarded grant amount.

WHERAS, the LHTF Grant Program requires ongoing revenues to the Affordable Housing Trust Fund totaling at least an average of $100,000 per year for three years after the date of the Program award.

WHEREAS, the City entered into a certain development agreement with BH Luxury Residences, LLC and Oasis West Realty, LLC (“Developer”) in 2021, which provides the City with certain public benefit contribution payments (Agreement 226-21).

WHERAS, the City is required by the LHTF Grant Program to adopt standard loan guidelines and underwriting standards that will be applicable to projects that are direct recipients of LHTF Grant Program Funds.

NOW, THEREFORE, IT IS RESOLVED THAT:

Docusign Envelope ID: 1071A720-EAE3-4779-BF06-8EE83B7E1F3B B0785-0001\2999488v1.doc 2
Section 1. If HCD awards LHTF Grant Program Funds to the City, the City Council authorizes the transfer of matching funds up to $5,000,000 from the General Fund to the Affordable Housing Trust Fund.

Section 2. Subject to City Attorney approval, the City Council hereby authorizes the City Manager to sign a legally-binding commitment, as defined by the LHTF Grant Program, to provide matching funds as part of LHTF Grant Program application.

Section 3. The City Council hereby earmarks $100,000 from each of the five remaining annual public benefit contribution payments scheduled in the 9900 Wilshire development agreement (Agreement 226-21) to the City’s Affordable Housing Trust Fund as follows:
9900 Wilshire Development
Agreement Payment Schedule Earmark Amount To Fund
$10,000,000 2024 $100,000 210
$15,000,000 2025 $100,000 210
$15,000,000 2026 $100,000 210
$15,000,000 2027 $100,000 210
$20,000,000 2028 $100,000 210
Section 4. The City Council hereby adopts HCD’s 2017 Uniform Multi-Family Regulations, which are included as Attachment 1 and set forth loan guidelines and underwriting standards and procedures (The “Regulations”). The Regulations shall apply only with respect to any loan contemplated by the LHTF Grant Program and disbursed by the City for eligible projects. References to “Department” in the Regulations shall mean the City.

Section 5. The City Clerk shall certify to the adoption of the Resolution and shall cause the Resolution and her certification to be entered in the Book of Resolutions of the Council of the City.

Docusign Envelope ID: 1071A720-EAE3-4779-BF06-8EE83B7E1F3B B0785-0001\2999488v1.doc 3
Adopted:
__________________________
LESTER J. FRIEDMAN
Mayor of the City of Beverly Hills
ATTEST:
_____________________(SEAL)

HUMA AHMED
City Clerk
APPROVED AS TO FORM:
_____________________
LAURENCE S. WIENER
City Attorney
APPROVED AS TO CONTENT:
_____________________

NANCY HUNT-COFFEY
City MANAGER

Docusign Envelope ID: 1071A720-EAE3-4779-BF06-8EE83B7E1F3B B0785-0001\2999488v1.doc 4
LHTF Grant Funds
Loan Guidelines and Underwriting Standards and Procedures (Attachment 1)
Docusign Envelope ID: 1071A720-EAE3-4779-BF06-8EE83B7E1F3B

California Code of Regulations
Title 25, Division 1
Chapter 7
Subchapter 19
Commencing with Section 8300
Effective date: November 15, 2017
Section 8300. Purpose and Scope........................................................................2 Section 8301. Definitions . .....................................................................................2 Section 8302. Restrictions on Demolition. ............................................................6 Section 8303. Site Control Requirements and Scattered Site Projects.................7 Section 8304. Unit Standards. ..............................................................................8 Section 8305. Tenant Selection. ...........................................................................9 Section 8306. Tenant Recertification. .................................................................12 Section 8307. Rental Agreement and Grievance Procedure. .............................12 Section 8308. Operating Reserves. ....................................................................14 Section 8309. Replacement Reserves................................................................16 Section 8310. Underwriting Standards................................................................18 Section 8311. Limits on Development Costs. .....................................................21 Section 8312. Developer Fee. ............................................................................22 Section 8313. Program Compatibility.................................................................24 Section 8313.1 Funding Source Surpluses........................................................24 Section 8313.2 Special Purpose Entity(ies). .......................................................25 Section 8314. Use of Operating Cash Flow. ......................................................26 Section 8315. Subordination Policy. ...................................................................29 Section 8316. Leasehold Security.......................................................................32 Section 8317. Restructuring Transaction Fees. ..................................................34 Section 8318. Federal Loan Extensions. ............................................................35 Uniform Multifamily Regulations 11/15/2017 Page 1 of 35 Docusign Envelope ID: 1071A720-EAE3-4779-BF06-8EE83B7E1F3B

Section 8300. Purpose and Scope.
(a) These regulations provide uniform standards and program rules for multifamily rental housing developments assisted by the Department of Housing and Community Development.
(b) When expressly incorporated by reference, some or all of the provisions of this Chapter shall apply to: the Joe Serna, Jr.

Farmworker Housing Grant (JSJFWHG) Program (Chapter 7,
subchapter 3, commencing with Section 7200); the Multifamily Housing Program (MHP) (Chapter 7, subchapter 4, commencing with Section 7300); and the HOME Investment Partnerships (HOME) Program (Chapter 7, subchapter 17, commencing with Section 8200). These regulations interpret and make specific the following statutes applicable to these programs: Health and Safety Code Division 31, Part 3.2, Chapter 2 (commencing with Section 50517.5), Chapter 6.7 (commencing with Section 50675), and Chapter 16 (commencing with Section 50896).
(c) The 2017 adoptions and amendments to subchapter 19 shall be effective on November 15, 2017 and shall apply prospectively to all standard agreements between the Department and Sponsors that are executed or amended on or after the foregoing effective date and are governed by the authorities set forth in subsection (b).

These agreements are subject to the standard contract format referenced in the California State Contracting Manual.

Note: Authority cited: Sections 50406(n), 50517.5(a)(1), 50517.5(a)(2), 50675.1(d), 50675.11 and 50896.3(b), Health and Safety Code. Reference:

Sections 50517.5, 50675, 50896, 50896.1 and 50896.3, Health and Safety Code; and 24 CFR part 92.

Section 8301. Definitions.

The following definitions govern this subchapter.
(a) "Assisted Unit" means a Unit that is subject to the Program’s rent and/or occupancy restrictions as a result of the financial assistance provided by the Program, as specified in the Regulatory Agreement.
(b) “CalHFA” means the California Housing Finance Agency. (c) “Commercial Space” means any nonresidential space located in or on the property of a Rental Housing Development that is, or is Uniform Multifamily Regulations 11/15/2017 Page 2 of 35 Docusign Envelope ID: 1071A720-EAE3-4779-BF06-8EE83B7E1F3B

proposed to be, rented or leased by the owner of the Project, the income from which shall be included in Operating Income. (d) “CPI” means the Consumer Price Index for All Urban Consumers, West Region, All Items, as published by the Bureau of Labor Statistics, United States Department of Labor.
(e) “Debt Service Coverage Ratio" means the ratio of (1) Operating Income less the sum of Operating Expenses and required reserves to (2) debt service payments, excluding voluntary prepayments and non-mandatory debt service. In calculating Debt Service Coverage Ratio, the Department may include all Operating Income, and may exclude Operating Income that cannot be reasonably underwritten by lenders making amortized loans or that is approved by the Department to be deposited into a reserve account to defray projected operating deficits.
(f) "Department" means the Department of Housing and Community Development.
(g) “Developer Fee” means the same as the definition of that term in California Code of Regulations, Title 4, Section 10302. (h) "Distributions" means the amount of cash or other benefits received from the operation of a Rental Housing Development and available to be distributed pursuant to Section 8314 to the Sponsor or any party having a beneficial interest in the Sponsor or the Project, after payment of all due and outstanding obligations incurred in connection with the Rental Housing Development. Distributions do not include payments for: deferred Developer Fee up to the limit set forth in Section 8312, approved partnership and asset management fees, mandatory debt service, approved reserve accounts established to prevent tenant displacement resulting from the termination of rent subsidies, operations, maintenance, payments to approved reserve accounts, land lease payments to parties that do not have a beneficial interest in the Sponsor entity, or payments for property management or other services as set forth in the Regulatory Agreement for the Rental Housing Development.

Distributions include releases to the Sponsor or any other party of reserve funds, where the use of these funds have not been approved by the Department for Project costs.
(i) “Eligible Households” for MHP means “eligible household” as defined in Section 7301, for HOME this term means the same as “low income families” as defined in 24 CFR 92.2, and for JSJFWHG Uniform Multifamily Regulations 11/15/2017 Page 3 of 35 Docusign Envelope ID: 1071A720-EAE3-4779-BF06-8EE83B7E1F3B

this term means the same as “agricultural household” as defined in Section 7202.
(j) “Native American Lands” means real property located within the geographic boundary of the State of California that meets both the following criteria: it is trust land for which the United States holds title to the tract or interest in trust for the benefit of one or more Indian tribes or individual Indians, or is restricted Indian land for which one or more tribes or individual Indians holds fee title to the tract or interest but can alienate or encumber it only with the approval of the United States; and the land may be leased for housing development and residential purposes under federal law. (k) "Operating Expenses" means the amount approved by the Department that is necessary to pay for the recurring expenses of the Project, such as utilities, maintenance, management, taxes, licenses, and Supportive Services Costs, but not including debt service or required reserve account deposits.
(l) "Operating Income" means all income generated in connection with operation of the Rental Housing Development including rental income for Assisted Units and non-Assisted Units, rental income for Commercial Space or commercial use, laundry and equipment rental fees, rental subsidy payments, and interest on any accounts, other than approved reserve accounts, related to the Rental Housing Development. "Operating Income" does not include security and equipment deposits, payments to the Sponsor for Supportive Services not included in the Department-approved operating budget, cash contributed by the Sponsor, or tax benefits received by the Sponsor.
(m) "Program" means the Department funding program or programs providing assistance to the Project.
(n) "Project" means a Rental Housing Development, and includes the development, the construction or rehabilitation, and the operation thereof, and the financing structure and all agreements and documentation approved in connection therewith.
(o) “Regulatory Agreement” means the written agreement between the Department and the Sponsor that will be recorded as a lien on the Rental Housing Development to control the use and maintenance of the Project, including restricting the rent and occupancy of the Assisted Units.

Uniform Multifamily Regulations 11/15/2017 Page 4 of 35 Docusign Envelope ID: 1071A720-EAE3-4779-BF06-8EE83B7E1F3B

(p) "Rental Housing Development" means a structure or set of structures which collectively contains 5 or more Units (except that HOME projects may contain fewer than 5 Units.). “Rental Housing Development” does not include any “health facility” as defined by Section 1250 of the Health and Safety Code or any “alcoholism or drug abuse recovery or treatment facility” as defined by Section 11834.02 of the Health and Safety Code.
(q) “Restricted Unit” means any Assisted Unit and any Unit that is subject to Rent and occupancy restrictions that are comparable to those applicable to Assisted Units. Restricted Units include Units subject to a TCAC regulatory agreement, and all Units subject to similar long-term, low-income or occupancy restrictions imposed by other public agencies.
(r) "Rural Area" means the same as defined in Section 50199.21 of the Health and Safety Code.
(s) “Sponsor” means the legal entity or combination of legal entities with continuing control of the Rental Housing Development. Where the borrowing entity is or will be organized as a limited partnership, Sponsor includes the general partner or general partners who have effective control over the operation of the partnership, or, if the general partner is controlled by another entity, the controlling entity.

Sponsor does not include the seller of the property to be developed as the Project, unless the seller will retain control of the Project for the period of time necessary to ensure Project feasibility as determined by the Department.
(t) “Supportive Services” means social, health, educational, income support and employment services and benefits, coordination of community building and educational activities, individualized needs assessment, and individualized assistance with obtaining services and benefits.
(u) “Supportive Services Costs” means the costs of providing tenants service coordination, case management, and direct resident and Supportive Services. It includes:
(1) the cost of providing tenants with information on and referral to social, health, educational, income support and employment services and benefits, coordination of community building and educational activities, individualized needs assessment, and individualized assistance with obtaining services and benefits; Uniform Multifamily Regulations 11/15/2017 Page 5 of 35 Docusign Envelope ID: 1071A720-EAE3-4779-BF06-8EE83B7E1F3B

(2) salaries, benefits, contracted services, telecommunication expenses, travel costs, supplies, office expenses, staff training, maintenance of on-site equipment used in services programs, such as computer labs, incidental costs related to resident events, and other similar costs approved by the Department. (v) “TCAC" means the California Tax Credit Allocation Committee. (w) "Transitional Housing" means a Rental Housing Development operating under programmatic constraints that require the termination of assistance after a specified time or event, in no case less than 6 months after initial occupancy, and the re-renting of the Assisted Unit to another eligible participant.
(x) “Unit” means a residential Unit that is used as a primary residence by its occupants, including efficiency Units, residential hotel units, and units used as Transitional Housing.

Note: Authority cited: Sections 50406(n), 50517.5(a)(1), 50517.5(a)(3), 50675.1(d), 50675.11, 50896.1(a) and 50896.3(b), Health and Safety Code.

Reference: Sections 50517.5, 50675, 50675.1(c), 50675.2 and 50896.1(a), Health and Safety Code; and 24 CFR part 92.

Section 8302. Restrictions on Demolition.
(a) Proposed projects involving new construction and requiring the demolition of existing residential Units are eligible only if the number of bedrooms in the new Project is at least equal to the total number of bedrooms in the demolished structures. The new Units may exist on separate parcels provided all parcels are part of the same Rental Housing Development meeting the requirements of Section 8303(b).
(b) The Department may approve exceptions to subsection (a) where it determines that such exceptions will substantially improve the livability of the remaining units, or serve some other compelling public policy objective. For example, it may approve a reduction in the number of single room occupancy (SRO) units where
necessary to add private cooking and bathing facilities, or a reduction in the number of bedrooms in public housing necessary to meet federal requirements.

Note: Authority cited: Sections 50406(n), 50517.5(a)(1), 50517.5(a)(3), 50675.1(d), 50675.11, 50896.1(a) and 50896.3(b), Health and Safety Code.

Reference: Sections 50517.5(a)(1), 50517.5(d)(3), 50675.4, 50675.7 and 50896.1(a), Health and Safety Code; and 24 CFR Section 92.353(a).

Uniform Multifamily Regulations 11/15/2017 Page 6 of 35 Docusign Envelope ID: 1071A720-EAE3-4779-BF06-8EE83B7E1F3B

Section 8303. Site Control Requirements and Scattered Site Projects. (a) At the time of application, a Sponsor must have site control of the of the proposed Project property, in the name of the Sponsor or an entity controlled by the Sponsor, by one of the following means:
(1) fee title, which, for tribal trust land, may be evidenced by a title status report or an attorney’s opinion regarding chain of title and current title status;
(2) a leasehold interest on the Project property with provisions that enable the lessee to make improvements on and
encumber the property provided that the terms and
conditions of any proposed lease shall permit, prior to loan closing, compliance with all Program requirements, including compliance with Section 8316;
(3) an enforceable option to purchase or lease which shall extend through the anticipated date of the Program award as specified in the Notice of Funding Availability (NOFA); (4) a disposition and development agreement with a public agency;
(5) an agreement with a public agency that gives the Sponsor exclusive rights to negotiate with that agency for acquisition of the site, provided that the major terms of the acquisition have been agreed to by both parties; or
(6) a land sales contract, or other enforceable agreement for the acquisition of the property.
(b) If the Project has multiple contiguous or non-contiguous sites, the configuration of those sites must satisfy all provisions of the statutes governing the applicable Department funding program or programs, and meet the following additional requirements:
(1) all of the developments on the various sites must have a single owner and property manager at the time of the closing of the Department loan, with the exception of any nonresidential condominium units; (2) the debt and associated security instruments of all lenders senior to the Department must be the same for all sites, and multiple senior lenders shall not be allowed;
Uniform Multifamily Regulations 11/15/2017 Page 7 of 35 Docusign Envelope ID: 1071A720-EAE3-4779-BF06-8EE83B7E1F3B

=
(3) there must be a single annual report, schedule of rental income, and annual audit of project operations covering all sites;
(4) the Department must be secured against all sites, with lien priority relative to local public agency lenders and use of cash flow available for residual receipt loan payments
determined in accordance with Section 8314(a)(2)(A) and (B) of these regulations (with each lender’s share of residual receipts proportionate to their share of total Department and local government assistance for the entire multi-site project); and
(5) the Department must be named on applicable insurance policies subject to the Department’s approval covering all sites, including but not limited to title insurance policies and other policies with coverage for hazard and liability insurance for the Rental Housing Development, including flood
insurance, if applicable. The Department shall be named as a loss payee or an additional insured on all such policies.

Such policies also shall provide for notice to the Department in the event of any lapse of coverage and in the event of any claim thereunder. Insurance must be obtained and
maintained for the term of the Department’s program loan.

Note: Authority cited: Sections 50406(n), 50517.5(a)(1), 50517.5(a)(3), 50675.1(d), 50675.11, 50896.1(a) and 50896.3(b), Health and Safety Code.

Reference: Sections 50517.5(d)(4)(A), 50675.6, 50675.7(c)(3) and 50896.1(a), Health and Safety Code; 42 U.S.C. Section 5304(b); and 24 CFR Section

92.35(a).

Section 8304. Unit Standards.
(a) Restricted Units shall not differ substantially in size or amenity level from non-Restricted Units with the same number of bedrooms, and Units shall not differ in size or amenity level on the basis of incomelevel restrictions. Restricted Units shall not be segregated from non-Restricted Units, and Units shall not be segregated from each other on the basis of income-level restrictions. Within these limits, Sponsors may change the designation of a particular Unit from Assisted to non-Assisted or from one income-restriction to another over time. For Projects involving rehabilitation or conversion, the Department may permit certain Units to be designated as exclusively market-rate Units where necessary for fiscal integrity and where all other Program requirements are satisfied.

Uniform Multifamily Regulations 11/15/2017 Page 8 of 35 Docusign Envelope ID: 1071A720-EAE3-4779-BF06-8EE83B7E1F3B

(b) For the full loan term, the number, size, type, and amenity level of Assisted Units shall not be fewer than the number nor different from the size, type and amenity level described in the Regulatory Agreement.
(c) For projects assisted by MHP, the number of Assisted Units shall equal the number of Restricted Units to the extent allowed by the requirements of Article XXXIV of the California Constitution.

Note: Authority cited: Sections 50406(n), 50517.5(a)(1), 50517.5(a)(3), 50675.1(c), 50675.11, 50896.1(a) and 50896.3(b), Health and Safety Code.

Reference: Sections 50517.5(d)(4)(A), 50517.5(d)(5), 50517.5(e)(2), 50675.1(c), 50675.2(b), 50675.7, 50675.8 and 50896.1(a), Health and Safety Code; and 24 CFR Sections 92.252(e) and 92.504(c).

Section 8305. Tenant Selection.
(a) Sponsors shall select only Eligible Households as tenants of vacant Assisted Units, using procedures approved by the Department that include:
(1) reasonable criteria for selection or rejection of tenant applications which shall not discriminate in violation of any federal, state or local law governing discrimination, or any other arbitrary factor;
(2) prohibition of local residency requirements;
(3) prohibition of local residency preferences, except where there is evidence satisfactory to the Department that the preference as applied will comply with fair housing law and:
(A) where accompanied by an equal preference for
employment in the local area and applied to areas not
smaller than municipal jurisdictions or recognized
communities within unincorporated areas, or
(B) where a local ordinance grants a preference to
neighborhood residents who have been or are about
to be displaced;
(4) tenant selection procedures that include the following components, and that are available to prospective tenants upon request:
(A) selection of tenants based on order of application, lottery or other reasonable method approved by the
Uniform Multifamily Regulations 11/15/2017 Page 9 of 35 Docusign Envelope ID: 1071A720-EAE3-4779-BF06-8EE83B7E1F3B

Department, including priority status under a local
coordinated entry (also known as centralized or
coordinated assessment, or coordinated access)
system established pursuant to federal regulations
governing the Continuum of Care program, 24 Code
of Federal Regulations, Part 578 (June 6, 2017)
hereby incorporated by reference;
(B) does not encourage or require applicants to wait in a physical line;
(C) notification to tenant applicants of eligibility for residency and, based on turnover history for Units in
the Rental Housing Development, the approximate
date when a Unit may be available;
(D) notification of tenant applicants who are found
ineligible to occupy an Assisted Unit of their
ineligibility and the reason for the ineligibility, and of their right to appeal this determination;
(E) maintenance of a waiting list of applicant households eligible to occupy Assisted Units and Units designated
for various tenant income levels, which shall be made
available to prospective tenants upon request;
(F) targeting specific Special Needs Populations (“Special Needs Populations” has the same meaning as
defined in Section 7301(s)) in accordance with the
Regulatory Agreement and applicable laws; and
(G) affirmative fair housing marketing procedures as
specified in the Affirmative Fair Housing Marketing
Plan Compliance Regulations of the United States
Department of Housing and Urban Development, 24
CFR part 200.620 (a)-(c), or similar affirmative fair
marketing housing plan as approved by the
Department.
(b) Sponsors shall rent vacant units to households with no less than the number of people specified in the following schedule:

Uniform Multifamily Regulations 11/15/2017 Page 10 of 35 Docusign Envelope ID: 1071A720-EAE3-4779-BF06-8EE83B7E1F3B

Unit Size Minimum Number of Persons in
Household
SRO 1
0-BR 1
1-BR 1
2-BR 2
3-BR 4
4-BR 6
5-BR 8
Exceptions:
(1) Live-in aids may be allocated a separate bedroom.
(2) A separate bedroom may be allocated as a reasonable accommodation for individuals with disabilities who have a need for such an accommodation.
(3) For units covered under Housing Choice Vouchers or
project-based Section 8 rental assistance contracts,
Sponsors may defer to the local housing authority’s
determination of appropriate unit occupancy.

A Sponsor may assign tenant households to Units of sizes other than those indicated as appropriate in the table and exceptions listed above if the Sponsor reasonably determines that special circumstances warrant such an assignment and the reasons are documented in the tenant's file. The Sponsor’s determination is subject to approval by the Department. Through the Project’s tenant selection or management plan, a Sponsor may receive advance Department approval of additional categorical exceptions. (c) The Department may approve exceptions to the requirements of this section for Projects located on Native American Lands, based on the unique legal requirements applicable to Native American Lands.

Note: Authority cited: Sections 50406(n), 50517.5(a)(1), 50517.5(a)(3), 50675.1(d), 50675.11, 50896.1(a) and 50896.3(b), Health and Safety Code.

Reference: Sections 50517.5(a)(1), 50517.5(d)(3), 50517.5(d)(5), 50517.5(e)(2), 50675.1(c), 50675.8(a)(1) and 50896.1(a), Health and Safety Code; and 24 CFR Sections 92.303, 92.350 and 92.351.

Uniform Multifamily Regulations 11/15/2017 Page 11 of 35 Docusign Envelope ID: 1071A720-EAE3-4779-BF06-8EE83B7E1F3B

Section 8306. Tenant Recertification.
(a) The Sponsor shall annually recertify household size and income for Assisted Units.
(b) If at the time of recertification, a tenant's household size has changed and no longer meets the occupancy standards pursuant to the previous section, the Sponsor may require the tenant household to move to the next available appropriately sized Unit.

Note: Authority cited: Sections 50406(n), 50517.5(a)(1), 50517.5(a)(3), 50675.1(c), 50675.11, 50896.1(a) and 50896.3(b), Health and Safety Code.

Reference: Sections 50517.5(a)(1), 50517.5(d)(3), 50517.5(d)(5), 50517.5(e)(2), 50675.1(c), 50675.8(a)(1) and 50896.1(a), Health and Safety Code, and 24 CFR Sections 92.303, 92.350 and 92.351.

Section 8307. Rental Agreement and Grievance Procedure. (a) All rental or occupancy agreements for Assisted Units are subject to Department approval and shall include:
(1) provisions requiring good cause for termination of tenancy.

One or more of the following constitutes "good cause":
(A) failure by the tenant to maintain applicable eligibility requirements under the Program or other eligibility
requirements as approved by the Department;
(B) material noncompliance by the tenant with the lease, including one or more substantial violations of the
lease or habitual minor violations of the lease which:

1. adversely affect the health and safety of any
person or the right of any tenant to the quiet
enjoyment of the leased premises and related
Project facilities;

2. substantially interfere with the management,
maintenance, or operation of the Rental
Housing Development; or

3. result from the failure or refusal to pay, in a
timely fashion, Rent or other permitted charges
when due. Failure or refusal to pay in a timely
fashion is a minor violation if payment is made
during the 3-day notice period;
Uniform Multifamily Regulations 11/15/2017 Page 12 of 35 Docusign Envelope ID: 1071A720-EAE3-4779-BF06-8EE83B7E1F3B

(C) material failure by the tenant to carry out obligations under federal, state or local law;
(D) subletting by the tenant of all or any portion of the Assisted Unit;
(E) any other action or conduct of the tenant constituting significant problems which can be reasonably
resolved only by eviction of the tenant, provided that
the Sponsor has previously notified the tenant that the conduct or action in question would be considered
cause for eviction. Examples of action or conduct in
this category include the refusal of a tenant, after
written notice, to accept reasonable rules or any
reasonable changes in the lease or the refusal to
recertify income or household size; or
(F) for Transitional Housing, the end of the maximum
term prescribed for tenant occupancy by the Program
operated in a particular Transitional Housing Project.
(2) a provision requiring that the facts constituting the grounds for any eviction be set forth in the notice provided to the tenant pursuant to state law;
(3) notice of grievance procedures for hearing complaints of tenants and appeal of management action; and
(4) a requirement that the tenant annually recertify household income and size.
(b) The Sponsor shall adopt an appeal and grievance procedure to resolve grievances filed by tenants and appeals of actions taken by Sponsors with respect to tenants' occupancy in the Rental Housing Development, and prospective tenants' applications for occupancy.

The Sponsor’s appeal and grievance procedure shall be subject to Department approval and, at a minimum, shall include the following:
(1) a requirement for delivery to each tenant and applicant of a written copy of the appeal and grievance procedure;
Uniform Multifamily Regulations 11/15/2017 Page 13 of 35 Docusign Envelope ID: 1071A720-EAE3-4779-BF06-8EE83B7E1F3B

(2) procedures for informal dispute resolution;
(3) a right to a hearing before an impartial body, which shall consist of one or more persons with the power to render a final decision on the appeal or grievance; and
(4) procedures for the conduct of an appeal or grievance hearing and the appointment of an impartial hearing body.
(c) Neither utilization of, nor participation in any of the appeal and grievance procedures shall constitute a waiver of or affect the rights of the tenant, prospective tenant, or Sponsor to a trial de novo or judicial review in any judicial proceeding which may thereafter be brought in the matter.
(d) This section shall not be construed to pre-empt or supersede requirements established by local government which further limit good cause for eviction.
(e) For Projects located on Native American Lands, the Department may approve exemptions to the requirements of this section, based on the unique legal requirements applicable to Native American Lands.

Note: Authority cited: Sections 50406(n), 50517.5(a)(1), 50517.5(a)(3), 50675.1(d), 50675.11, 50896.1(a) and 50896.3(b), Health and Safety Code.

Reference: Sections 50517.5(d)(3), 50517.5(d)(5), 50517.5(e)(2), 50675.8(a)(1), 50675.8(a)(2) and 50896.1(a), Health and Safety Code; and 24 CFR Sections

92.253 and 92.303.

Section 8308. Operating Reserves.

The Sponsor shall establish an operating reserve for the purpose of defraying operating shortfalls resulting from Department-approved Operating Expenses exceeding Operating Income beyond the rent-up period.
a) Withdrawals from the operating reserve shall require prior written approval of the Department. Should the Department fail to take action on a request for an eligible withdrawal from the operating reserve within 30 days from documented receipt of the request, that request shall be deemed approved.
b) The initial deposit to the operating reserve shall be funded from development funding sources in an amount determined by the Department, which shall be not less than the total of the following:
4 months of projected Operating Expenses (excluding the cost of on-site Supportive Services coordination), 4 months of required Uniform Multifamily Regulations 11/15/2017 Page 14 of 35 Docusign Envelope ID: 1071A720-EAE3-4779-BF06-8EE83B7E1F3B

replacement reserve deposits, and 4 months of non-contingent debt service. For projects with tax credits, the requirement shall be 3 months of these items. In setting the initial funding requirement, the Department shall consider factors including, but not limited to the projected level of Project cash flow, the adequacy of the operating budget, Project location, local market characteristics, the number of sites, and Project design.
c) Sponsor shall fully replace any withdrawals from the Operating Reserve, up to the minimum initial deposit amount specified in subsection (b) above, as may be modified in accordance with subsection (d) or (e) below, using available cash flow prior to use of any cash flow to pay deferred Developer Fee, partnership management or similar fees, or Distributions.
d) In the absence of some extraordinary occurrences, such as litigation affecting the project or construction defects, and upon occurrence of both of the following events, the Department shall reduce the required minimum balance: (i) operation at a debt service coverage ratio of 1.15 or greater for 5 years; and (ii) operation at an Operating Expense coverage ratio of 1.08, where Operating Expense ratio is defined to equal effective gross income, less required replacement reserve deposits and non-contingent debt service, divided by total Operating Expenses, not including the approved cost of Supportive Services coordination.
e) The Department may agree with other financing sources to allocate authority regarding amounts deposited into or withdrawn from the Operating Reserve, where the Department determines that such arrangement would not jeopardize the fiscal integrity of the Project and the minimum reserve requirements would be maintained. For Projects subject to direct federal loan or grant programs, including the Native American Housing Assistance and Self Determination Act programs, or receiving a permanent loan from CalHFA, the Department may also defer to the operating reserve requirements of these agencies during the time such projects are regulated by a federal agency or CalHFA, and not require deposits in the amounts specified in subsection (b).
f) Where all Project development funding sources are legally precluded from using their funds to capitalize the operating reserve as required by subsection (b), the Sponsor may fund this account out of Operating Income, provided that cash flow is sufficient to reasonably ensure that the required balance can be accumulated within six years of initial occupancy.

Uniform Multifamily Regulations 11/15/2017 Page 15 of 35 Docusign Envelope ID: 1071A720-EAE3-4779-BF06-8EE83B7E1F3B

=
g) In no event shall this reserve balance be used to fund limited partner exit costs, except for amounts in excess of the reserve balance required by the Department.

Note: Authority cited: Sections 50406(n), 50517.5(a)(1), 50517.5(a)(3), 50675.1(d), 50675.11, 50896.1(a) and 50896.3(b), Health and Safety Code.

Reference: Sections 50517.5, 50675.5(b)(8) and 50896.1(a), Health and Safety Code.

Section 8309. Replacement Reserves.

The Sponsor shall establish a replacement reserve to repair or replace failed or damaged capital items and to cover extraordinary maintenance expenses, as approved by the Department. Extraordinary maintenance expenses are expenses for infrequent major repairs and replacements of building components too costly to be absorbed by the Project’s annual operating budget. In no event shall this reserve be used to fund limited partner exit costs. (a) Withdrawals from the replacement reserve shall require prior written approval of the Department. Should the Department fail to take action on a request for an eligible withdrawal from the replacement reserve within 30 days of documented receipt of the request, that request shall be deemed approved.
(b) The replacement reserve shall be funded from Operating Income, development sources or a combination of Operating Income and development sources.
(1) For new construction or conversion Projects, the initial amount of annual deposits to the replacement reserve
account shall be equal to at least the lesser of 0.6% of estimated construction costs associated with structures in the Project, excluding construction contingency and general contractor profit, overhead and general requirements, or $500 per unit. However, the Department may approve a
different amount based on the results of a third-party reserve analysis, which it may require, or other reliable indicators of the need for replacement reserve funds over the initial 20 years of operation, or, in the case of transactions involving restructuring of existing Department loans, 20 years of operations after the restructuring.
(2) For rehabilitation Projects, the initial amount of annual deposits to the replacement reserve account shall be
determined by the Department based on the results of a
third-party physical needs assessment or other reliable indicators of the need for replacement reserve funds over Uniform Multifamily Regulations 11/15/2017 Page 16 of 35 Docusign Envelope ID: 1071A720-EAE3-4779-BF06-8EE83B7E1F3B

the initial 20 years of operation. In its initial underwriting, in the absence of an approved physical needs assessment or other reliable indicators of the need for replacement reserve funds, the Department may assume that the initial amount of annual deposits shall be $500 per unit.
(3) The Department may periodically adjust the amount of required deposits to the replacement reserve for a particular Project based on the results of reserve analysis or other reliable indicators of the need for replacement reserve funds over time.
(4) The Department may agree with other financing sources to allocate authority regarding amounts deposited into or
withdrawn from the replacement reserve, where the
Department determines that such arrangement would not
jeopardize the fiscal integrity of the Project and the minimum reserve requirements would be maintained. For Projects
subject to direct federal loan or grant programs, including Native American Housing Assistance and Self Determination Act programs, or receiving a permanent loan from CalHFA, the Department may also defer to the replacement reserve requirements of these agencies during the time such
projects are regulated by a federal agency or CalHFA.
(5) If the Department requires a reserve analysis because the Department determines the reserve is inadequate due to
annual replacement costs exceeding or being reasonably
likely to exceed the amounts deposited to the reserve, or due to a request by the Sponsor to adjust the required
reserve amount, the analysis must result in a due diligence report that examines the current physical conditions at property(ies), specifies repairs or replacements needed immediately, and budgets for the long-term capital repair and replacement needs during the life of an asset, such as the results of using the Capital Needs Assessment eTool,
developed by the U.S. Department of Housing and Urban
Development.

Note: Authority cited: Sections 50406(n), 50517.5(a)(1), 50517.5(a)(3), 50675.1(d), 50675.11, 50896.1(a) and 50896.3(b), Health and Safety Code.

Reference: Sections 50517.5(d)(1), 50675.5(b)(8) and 50896.1(a), Health and Safety Code.

Uniform Multifamily Regulations 11/15/2017 Page 17 of 35 Docusign Envelope ID: 1071A720-EAE3-4779-BF06-8EE83B7E1F3B

Section 8310. Underwriting Standards.

In analyzing Project feasibility, the Department shall, at a minimum, utilize the following assumptions and criteria:
(a) Residential vacancy rates shall be assumed to be 5%, unless a different figure is required by another funding source (including TCAC) or supported by compelling market evidence.
(b) Vacancy rates for Commercial Space shall be assumed to be 50%, except the Department may use the vacancy loss assumption of the Project’s senior lender or equity investor under either of the following circumstances:
(1) where the commercial income is guaranteed by the
Sponsor through a long-term master lease and the
amount of the Sponsor’s annual master lease
payment is both:
(A) less than one percent of the Sponsor’s cash
and cash equivalent current assets; and
(B) less than or equal to the projected commercial
income, as evidenced by a market study or
appraisal commissioned by the first lien lender
or equity investor, and reflected in the final pro
forma approved by the first lien lender or equity
investor; or
(2) where the Commercial Space has been leased to a
national or regional firm widely recognized by the
general public, and the term of the lease extends at
least five years past the projected date of construction completion.
(c) Total Operating Expenses (not including property taxes or the approved costs of on-site service coordination) shall not be less than those specifically listed in California Code of Regulations, Title 4, Section 10327 as minimum Operating Expenses (without the reduction allowed by those regulations for bond-financed projects).

The Department may project higher Operating Expenses where warranted by the experience of comparable properties and particular building characteristics, such as the nature of the tenant population or the level of rehabilitation. Prior to loan closing, the Department may approve total Operating Expenses that are less than those specified in Section 10327, supra, only if the Project has Uniform Multifamily Regulations 11/15/2017 Page 18 of 35 Docusign Envelope ID: 1071A720-EAE3-4779-BF06-8EE83B7E1F3B

an extraordinary design feature, such as its own electrical generation system, which results in a quantifiable operating cost savings as documented by a qualified third party.
(d) All Operating Expenses, including property management fees, shall be within the normal market range, as periodically determined by the Department in surveys or based on costs observed in its portfolio.
(e) The first year Debt Service Coverage Ratio shall not be:
(1) less than 1.10:1 or
(2) greater than 1.20:1, except where a higher first-year ratio is necessary to:
(A) project first-year cash flow after debt service and required reserve deposits equal to or less than 12
percent of operating expenses;
(B) meet the requirements of subsection (i);
(C) meet CalHFA’s standard underwriting requirements or those of a direct federal lending program; or
(D) project a positive cash flow over 20 years, using the assumptions specified in subsection (i).

In applying the requirements of subsections (e)(1) and (e)(2), the annual MHP Program loan payment of 0.42% will be considered debt service.

The Department may modify the application of these requirements on a case-by-case basis for Projects receiving operating or rental subsidies structured to allow for breakeven operation, or for operation at a level of cash flow that differs from that resulting from application of these requirements in order to meet the cash flow obligations in this subsection.
(f) Balloon payments are not allowed on senior debt, except where the Department’s affordability covenant or regulatory agreement (collectively “Use Restriction”) is recorded in a position that is senior to the debt with a balloon payment. Any such Use Restriction may include provisions that, upon foreclosure of the debt instrument securing such debt, allow the Use Restriction to be amended to delete any portion of the Use Restriction that is not Uniform Multifamily Regulations 11/15/2017 Page 19 of 35 Docusign Envelope ID: 1071A720-EAE3-4779-BF06-8EE83B7E1F3B

necessary to ensure the continued restriction of the project to the same affordability level for all occupants, rents or amounts charged pursuant thereto, reporting requirements not related to tenant occupancy and affordability, and level of operations and maintenance (collectively, the “Affordability Provisions”). The Sponsor may also include an executory provision in the original Use Restriction that immediately limits the effect of the Use Restriction to only those set forth in the Affordability Provisions.

Furthermore, in the event project-based rental assistance is terminated, the Affordability Provisions may include a provision allowing rents to increase to the minimum extent required for fiscal integrity, as defined in Section 7301(g), but not in any event shall rents exceed 30% of 50% of area median income, as such area median income is determined by the U. S. Department of Housing and Urban Development, adjusted by bedroom count by TCAC pursuant to 26 U.S. Code Section 42(g)(2)(C) with the annually published TCAC Income Limits and Maximum Rents posted on the TCAC website.
(g) Balloon payments are allowed on junior debt during the term of the Program loan only where the Department determines that the balloon payment will not jeopardize project feasibility. (h) Variable interest rate debt shall be underwritten at the ceiling interest rate, unless the Department determines that using a lower interest rate assumption will not jeopardize project feasibility. (i) The Project must demonstrate a positive cash flow for 15 years, using income and expenses increase rate assumptions specified in California Code of Regulations, Title 4, Section 10327. If projected Project income includes rental assistance or operating subsidy payments under a renewable contract, the Department may assume that this contract will be renewed, where the renewal of the rental assistance or operating subsidy is likely.
(j) Where the Department is providing construction-period financing, the minimum budgeted construction contingency shall be 5 percent of construction costs for new construction projects and 10 percent of construction costs for rehabilitation and conversion projects. (k) Local public agency loans shall not have required payments exceeding 0.5% per year of the original principal loan amount.

Uniform Multifamily Regulations 11/15/2017 Page 20 of 35 Docusign Envelope ID: 1071A720-EAE3-4779-BF06-8EE83B7E1F3B

Note: Authority cited: Sections 50406(n), 50517.5(a)(1), 50517.5(a)(3), 50675.1(d), 50675.11, 50896.1(a) and 50896.3(b), Health and Safety Code.

Reference: Sections 50517.5(d)(2), 50517.5(e)(2), 50675.7(b)(3) and 50896.1(a), Health and Safety Code; and 24 CFR Section 92.252.

Section 8311. Limits on Development Costs.
(a) Project development costs must be reasonable, as measured by the ratio of the project’s total eligible basis to its total adjusted threshold basis limits, calculated at the time of application for Department funds. Both total eligible basis and total adjusted basis limits shall be computed in accordance with TCAC regulations and procedures set forth in Title 4, California Code of Regulations, Sections 10325 - 10327, except as follows:
(1) There shall not be an adjustment of threshold basis limits based on units that will be income and rent restricted at or below certain area median income levels, such as that in Title 4, California Code of Regulations, Section
10327(c)(5)(C) as in effect as of September 2016.
(2) Costs shall be deemed reasonable under this section if the ratio calculated pursuant to the above subsection (a) is less than 160 percent.
(b) If the ratio calculated above in subsection (a) exceeds 170 percent, calculated based on actual development costs following completion of construction, the Sponsor shall incur up to 20 negative points which may, in the Department’s discretion, be assessed, and which negative points shall reduce the Sponsor’s score by the same amount for future applications to any of the Department’s Notice of Funding Availability for any of the Department’s programs, and may continue to be repeatedly assessed for any and all successive NOFAs for a period of up to three years following the date on which the Department determined that the cost exceeded the 170 percent limit.
(c) Builder overhead, profit and general requirements shall be limited in accordance with California Code of Regulations, Title 4, Section 10327.
(d) Property acquisition prices shall not exceed appraised value, except where the increment above appraised value is fully covered by junior public agency financing that carries no mandatory debt service.

Uniform Multifamily Regulations 11/15/2017 Page 21 of 35 Docusign Envelope ID: 1071A720-EAE3-4779-BF06-8EE83B7E1F3B

- -
(e) Proposed Project sites shall not require site development work that is significantly more costly than that typical for other similar projects in the local market area, unless either:
(1) the proposed site acquisition cost together with the site development costs are less than the cost of a typical site together with typical site development costs in the Project’s market area; or
(2) there are no other sites available in the market area with a lower combined cost.

Note: Authority cited: Sections 50406(n), 50517.5(a)(1), 50517.5(a)(3), 50675.1(d), 50675.11, 50896.1(a) and 50896.3(b), Health and Safety Code.

Reference: Sections 50517.5(a)(1), 50517.5(c)(2), 50517.5(e)(2), 50675(a), 50675.4(b)(2), 50675.4(c)(1), 50675.5 and 50896.(1)(a), Health and Safety Code.

Section 8312. Developer Fee.
(a) For Projects not utilizing low income housing tax credits, Developer Fee shall not exceed the amount calculated in accordance with subsections (1), (2) or (3) below. The per unit amounts will be adjusted in thousand dollar increments in accordance with changes in the CPI when, following the year 2016, the CPI has indicated the next full thousand dollar increment has been reached.
(1) For new construction Projects and Projects where the contract for the rehabilitation work equals or exceeds
$35,000 per Unit:
(A) For the first 30 Units, $26,000 per Unit.
(B) For each Unit in excess of 30, $10,500 per Unit.
(2) For other Projects involving acquisition and rehabilitation where the contract amount for the rehabilitation work,
excluding contractor profit and overhead, equals or exceeds $10,500 per Unit and is less than $35,000 per Unit:
(A) For the first 30 Units, $12,000 per Unit.
(B) For each Unit in excess of 30, $5,500 per Unit.
(3) For all other Projects, $2,000 per Unit.
(b) For Projects utilizing 9% competitive low income housing tax credits, Developer Fee payments shall not exceed the amount that Uniform Multifamily Regulations 11/15/2017 Page 22 of 35 Docusign Envelope ID: 1071A720-EAE3-4779-BF06-8EE83B7E1F3B

may be included in project costs pursuant to California Code of Regulations, Title 4, Section 10327.
(c) For Projects utilizing 4% percent tax credits, Developer Fee payments shall not exceed the lesser of $3,500,000 or the sum of:
(1) the amount that could be included in project costs pursuant to Title 4, California Code of Regulations, Section 10327 if the project was receiving 9% competitive credits; plus
(2) any remaining deferred Developer Fee (payable exclusively from operating income) that is allowed in eligible basis under Title 4, California Code of Regulations, Section 10327 of the TCAC regulations.
(Subsection (c) limits Developer Fee paid from development funding sources.)
(d) The dollar value of any capital contribution of funds or real property made by the Sponsor or an affiliate, as approved by the Department, for Project development costs shall increase the Developer Fee limit by the dollar value of the capital contribution. (e) The limits set forth in this section shall apply to each Project pursuant to the terms of a program standard agreement, as memorialized in Department loan or grant documents entered into pursuant thereto (the “Original Award”). For any future work performed for the benefit of the Project, to the extent such work was not captured, set forth, or otherwise contemplated in any of the legal documents memorializing terms related to the Original Award, the fees for such new developer work benefiting the Project shall be recalculated in accordance with this section, treating that new work as if it were a separate project.
(f) For projects where less than 25 percent of total units are counted in the determination of maximum Department loan or grant amounts, the Department may defer to the limits on Developer Fees applicable to other public agency project funding sources, to the extent it deems necessary to attract sufficient applications to utilize available Department funding.

Note: Authority cited: Sections 50406(n), 50517.5(a)(1), 50517.5(a)(3), 50675.1(d), 50675.11, 50896.1(a) and 50896.3(b), Health and Safety Code.

Reference: Sections 50517.5(a)(1), 50517.5(c)(2), 50517.5(e)(2), 50675.5(b)(5), 50675.8(a)(5) and 50896.1(a), Health and Safety Code.

Uniform Multifamily Regulations 11/15/2017 Page 23 of 35 Docusign Envelope ID: 1071A720-EAE3-4779-BF06-8EE83B7E1F3B

Section 8313. Program Compatibility.
(a) Where the requirements of federal funding for a Project (including low income housing tax credits and direct federal loans but excluding federal loan guarantees) would cause a violation of the requirements to these regulations, the Department may modify these requirements as minimally necessary to ensure program compatibility.

Note: Authority cited: Sections 50406(n), 50517.5(a)(1), 50517.5(a)(3), 50675.1(d), 50896.1(a) and 50896.3(b), Health and Safety Code. Reference:

Sections 50406(n), 50675.1(d), 50675.9, 50517.5(a)(1), 50517.5(a)(3), 50896.1(a) and 50896.3(b), Health and Safety Code.

Section 8313.1 Funding Source Surpluses.
(a) If, upon completion of construction, permanent development funding sources exceed actual total development costs the following requirements apply to the resulting funding surplus:
(1) If there are local public agency lenders providing
construction–period financing, and the Department is
providing only permanent financing, the local lenders may reduce their loans by an amount not exceeding the
contingency shown in the loan documents approved by the Department at construction loan closing.
(2) In other cases, or to the extent that the surplus exceeds the budgeted contingency, the Department loan amount shall be reduced by an amount not less than the surplus multiplied by the ratio of the Department’s loan amount to total local government assistance, as defined in 8315(c)(3).
(3) As an alternative to (1) or (2), the Department may approve use of surplus funds to reduce tenant rents or for other direct tenant benefits.

Note: Authority cited: Sections 50406(n), 50517.5(a)(1), 50517.5(a)(3), 50675.1(d), 50896.1(a) and 50896.3(b), Health and Safety Code. Reference:

Sections 50517.5(a)(1), 50517.5(c)(2), 50517.5(e)(2), 50675.5(b)(5), and 50896.1(a), Health and Safety Code.

Uniform Multifamily Regulations 11/15/2017 Page 24 of 35 Docusign Envelope ID: 1071A720-EAE3-4779-BF06-8EE83B7E1F3B

Section 8313.2 Special Purpose Entity(ies).
(a) The Department may permit the ultimate borrower or recipient of Department funds to be a special purpose entity formed and controlled by the Sponsor if and only if the Sponsor can demonstrate to the satisfaction of the Department all the following criteria:
(1) The Sponsor will remain as equally liable to the Department as the special purpose entity with respect to the specific performance of the obligations of the loan or grant
documents. The Sponsor may be as equally liable to the
Department as the special purpose entity with respect to the financial obligations of the loan or grant documents;
(2) The Sponsor shall not intentionally or in effect limit or abrogate its legal liability to the Department by utilizing the special purpose entity; and
(3) There shall be no more than two corporate entities between the Sponsor and the special purpose entity in the corporate control and organizational structure(s). For the purposes of this subsection, “corporate entity” may include a corporation, limited liability company, business trust, limited partnership, or general partnership. For the purposes of determining “control,” the Sponsor must provide, at the very minimum, evidence satisfactory to the Department that the Sponsor (or Sponsors) through direct control of the corporate entities between the Sponsor and the special purpose entity,
performs the substantial management duties on behalf of the special purpose entity that involves:
(A) renting, maintaining and repairing the low-income
housing property (or if these duties are delegated to
an agent, hiring and overseeing the agent’s duties);
(B) acquiring, holding, assigning or disposing of property or any interest in property;
(C) borrowing money on behalf of the special purpose
entity, encumbering the special purpose entity’s
assets, placing title in the name of a nominee to
obtain financing, preparing items in whole or in part, in connection to refinancing, increasing, modifying or
extending any obligation; and
Uniform Multifamily Regulations 11/15/2017 Page 25 of 35 Docusign Envelope ID: 1071A720-EAE3-4779-BF06-8EE83B7E1F3B

(D) determining the amount and timing of distributions to partners and establishing and maintaining all required
reserves.

Note: Authority cited: Sections 50406(n), 50517.5(a)(1), 50517.5(a)(3), 50675.1(d), 50896.1(a) and 50896.3(b), Health and Safety Code. Reference:

Sections 50517.5(a)(1), 50517.5(c)(2), 50517.5(e)(2), 50675.2(g) and 50896.1(a), Health and Safety Code.

Section 8314. Use of Operating Cash Flow.
(a) Operating income remaining after payment of approved current and prior year operating expenses, reserve deposits and mandatory debt service shall be applied in the following priority order:
(1) First, towards payment of any:
(A) Approved deferred Developer Fee, pursuant to
Section 8312;
(B) Asset management, partnership management and
similar fees, including fees paid to investors, in an
amount not to exceed the sum of:

1. An amount for the current year, equal to $30,000
for 2016 and increased at the rate of 3.5% for
each subsequent year, plus

2. Unpaid asset management, partnership
management, and similar fees accrued for a
period not to exceed three project fiscal years
following the year during which they are earned,
up to the difference between the limit for the
year and the amount paid for that year; and
(C) Supportive Services Costs that these regulations
would allow to be paid as operating costs, but that
other funding sources do not.
(2) Second, 50 percent to the Sponsor as Distributions and 50 percent to the Department as payments on the Program
loan.
(A) If the terms of other public agencies’ financing also require payments from remaining cash flow, the
Department may agree to share what would otherwise
be its 50 percent share of available cash flow with the Uniform Multifamily Regulations 11/15/2017 Page 26 of 35 Docusign Envelope ID: 1071A720-EAE3-4779-BF06-8EE83B7E1F3B

public agencies in amounts proportional to the
agencies’ respective assistance amounts (total local
government assistance, as defined in Section 8315,
and total Department loans and grants).
(B) To be consistent with the terms of other public agency loans or leases, the Department may agree to set the
percentage payable to the Sponsor at an amount less
than 50 percent.
(C) For projects with income from project-based Section 8 or similar project-based rental assistance that is not
underwritten by other Project lenders, the Department
may reduce the Sponsor’s share to an amount
equivalent to the amount they would receive if one of
the other lender’s loan amount was based on an
income stream that included the income from the
rental assistance.
(b) A Sponsor may not accumulate Distributions from year to year. A Sponsor may deposit all or a portion of permitted Distributions into a Project account for distribution in subsequent years. These future Distributions shall not reduce the otherwise permitted Distribution in those subsequent years.
(c) The limits on payments for Developer Fee pursuant to subsection (a)(1)(A) and for asset management, partnership management, and similar fees pursuant to subsection (a)(1)(B) shall not apply to payments of those fees made from Distributions.
(d) Payment of Distributions, deferred Developer Fee, asset management fees, partnership management fees and similar fees shall be permitted only after the Sponsor submits a complete annual report and operating budget, and the Department
determines that the report and budget demonstrate compliance with all Program requirements for the applicable year. Circumstances under which no Distributions, deferred Developer Fee, asset management fees, or partnership management fees, and similar fees shall be paid include:
(1) when written notice of default has been issued by any entity with an equitable or beneficial interest in the Project; (2) when the Department determines that the Sponsor has failed to comply with the Department's written notice of any
reasonable requirement for proper maintenance or operation Uniform Multifamily Regulations 11/15/2017 Page 27 of 35 Docusign Envelope ID: 1071A720-EAE3-4779-BF06-8EE83B7E1F3B

of the Rental Housing Development or use of Project
income;
(3) if all currently required debt service, including mandatory payments on the Program loan, and Operating Expenses
have not been paid;
(4) if the replacement reserve account, operating reserve account, or any other reserve accounts are not fully funded pursuant to Sections 8308 and 8309 and the Regulatory
Agreement.
(e) For 2017, the following limits shall apply to total Supportive Services Costs paid as Operating Expenses. These limits shall be increased each year after 2017 at the rate of 2.5 percent per year:
(1) $4,080 per unit per year for supportive housing restricted to individuals or families experiencing chronic homelessness, as defined consistent with Health and Safety Code Section 50675.14;
(2) $3,060 per unit per year
(A) for supportive housing that is not restricted to
individuals or families experiencing chronic
homelessness as defined pursuant to Health and
Safety Code Section 50675.14; and
(B) for units restricted to occupancy by Special Needs
Populations under any Department programs
(“Special Needs Population” has the same meaning
as defined in Section 7301(s));
(3) $1,051 per unit per year for other units where the Sponsor, their affiliate, or a service provider under contract to provide Supportive Services at the Project has both:
(A) qualified staff devoted exclusively to oversight and quality control of resident services in affordable
housing, including the Project; and
(B) a system to track and report on tenant outcomes,
such as changes in employment status and income;
Uniform Multifamily Regulations 11/15/2017 Page 28 of 35 Docusign Envelope ID: 1071A720-EAE3-4779-BF06-8EE83B7E1F3B

(4) $250 per unit per year for other units, where the Sponsor, their affiliate, or a service provider under contract does not satisfy the requirements set forth in subsection (e)(3). (f) The following limits shall apply to Supportive Services Costs paid as Operating Expenses:
(1) The cost of staff supervision shall not exceed 10% of the cost of on-site staff salaries.
(2) Administrative overhead expenses, including accounting and human relations, shall not exceed 15% of the total Supportive Services Costs paid as Operating Expenses.
(g) Sponsors paying Supportive Services Costs as Operating Expenses shall maintain onsite and available for Department inspection records of group activities (including calendars and signin sheets) and individualized services and referrals. The Department may also require annual reporting on these and related matters.
(h) For supportive housing, as defined pursuant to Health and Safety Code Section 50675.14, and upon approval by the Department, Sponsors may establish a reserve to cover unexpected shortfalls in revenues to pay for resident services coordination and case management costs. This reserve may be funded through project cash flow available after funding Operating Expenses and other required reserves, or through development sources. The
maximum balance shall not exceed three times the per-unit, peryear limits specified in subsection (e).

Note: Authority cited: Sections 50406(n), 50517.5(a)(1), 50517.5(a)(3), 50675.1(d), 50675.11, 50896.1(a) and 50896.3(b), Health and Safety Code.

Reference: Sections 50517.5(a)(1), 50517.5(c)(2), 50517.5(e)(2), 50675.8(a)(5), and 50896.1(a), Health and Safety Code.

Section 8315. Subordination Policy.
(a) The Department may execute and cause to be recorded a subordination agreement subordinating the Department's lien so long as the subordination does not increase the Department's risk beyond that contemplated in the Program loan or grant
commitment, as may be amended from time to time, and so long as the subordination would further the interest of the Program.

However, and except for Projects assisted by the U.S. Department of Housing and Urban Development under the Section 811 or Section 202 programs, the Department shall not enter into a Uniform Multifamily Regulations 11/15/2017 Page 29 of 35 Docusign Envelope ID: 1071A720-EAE3-4779-BF06-8EE83B7E1F3B

subordination agreement or other agreement that contains any of the following:
(1) Any limitation of, or condition on, the Department's exercise of its remedies including, but not limited to issuing a notice of default based on a breach under the Department's loan
documents, including a default based solely on a breach of the senior lienholder's documents.
(2) An agreement that the senior lienholder's acceptance of a deed in lieu of foreclosure would result in the senior
lienholder taking title to the Rental Housing Development free and clear of the Department's lien(s).
(3) An agreement permitting any modification or supplement of the senior lienholder's lien without the prior written consent of the Department except an agreement that permits a
senior lienholder to make advances to: (i) cure a default under a lien with a higher priority than the Department's lien; (ii) pay delinquent taxes on the security property; (iii) pay delinquent hazard or liability insurance premiums for the security property; or (iv) to protect the health and safety of the tenants.
(4) An agreement that would require the Department to
undertake additional obligations to any party.
(b) The Department's lien(s) shall not be subordinated to the liens of a local governmental entity unless either:
(1) the total local governmental assistance to the Project is more than twice the amount of the Department's total assistance to the Project (including both loans and grants); or
(2) the total local governmental assistance to the Project is more than the Department's total assistance to the Project
(including both loans and grants) and the local government entity manages a portfolio of their own loans that includes over 10,000 rental units with rent and occupancy restrictions. (c) As used in this section:

Uniform Multifamily Regulations 11/15/2017 Page 30 of 35 Docusign Envelope ID: 1071A720-EAE3-4779-BF06-8EE83B7E1F3B

(1) “Department's lien” means a deed of trust, regulatory agreement, or other agreement securing payment or
performance under an award of Program funds that has
been recorded in the office of the recorder of the county in which the Rental Housing Development is located.
(2) “Lien of a local government entity” means a recorded deed of trust, regulatory agreement, reversion, or other recorded agreement securing payment or performance, or a covenant running with the land that affects the maintenance, use, operation, or occupancy of the Rental Housing
Development. Except that covenants in favor of a community redevelopment agency or successor agency regarding the
use, maintenance, operation, or transferability of a Rental Housing Development including rent limitations or income restrictions on tenants, or prohibiting discrimination, shall not constitute liens subject to the requirements of this section. (3) “Total local government assistance” means the sum of the original principal amounts of loans and grants made by the local government entity plus other direct project costs paid for by the local governmental entity and approved by the Department including, but not limited to, costs of site preparation, demolition, environmental remediation, and land acquisition. The value of assistance in the form of land writedowns or donations shall be limited to the cost paid by the public agency to acquire the land, less any sales proceeds paid to the agency; or in the case of a leasehold, the cost paid by the public agency less the present value of projected lease payments.
(d) The Department's lien(s) shall not be subordinated to the liens of a lender affiliated with an entity that has an ownership interest in the Project unless a covenant, regulatory agreement, or similar instrument is recorded senior to the lender’s documents that includes the provisions specified in Section 8310(f).

Note: Authority cited: Sections 50406(n), 50517.5(a)(1), 50517.5(a)(3), 50675.1(d), 50675.11 and 50896.3(b), Health and Safety Code. Reference:

Sections 50517.5(d)(4)(D), 50675(e), 50675.1(b), 50675.6(d), 50896, 50896.1 and 50896.3, Health and Safety Code.

Uniform Multifamily Regulations 11/15/2017 Page 31 of 35 Docusign Envelope ID: 1071A720-EAE3-4779-BF06-8EE83B7E1F3B

Section 8316. Leasehold Security.
(a) In any Project where the Sponsor proposes to control the Project land through a long-term ground lease, either:
(1) the Regulatory Agreement and other Program documents shall be recorded against both the Sponsor’s interest in the Project and the fee interest in the land, and the lease shall have a term remaining at the time of recordation at least equal to the term of the Program loan or grant; or
(2) if the Regulatory agreement and other Program documents are not recorded against the Project’s fee interest, the ground lease shall be subject to the Department’s approval, must not be subject to any other mortgages, regulatory
agreements, use restrictions, or equivalent instruments on the fee interest, and shall contain, or be amended to contain, provisions which:
(A) establish a remaining term of at least ninety (90)
years from the date the Department documents are
recorded, provided that the Department may accept a
lesser term, not less than 65 years, when the lessor is a public agency;
(B) ensure the validity of the lien of the Program loan and/or grant documents on the lease;
(C) ensure that the lease permits the Project to satisfy all Program requirements and permit the Department to
enforce the provisions of the Program loan and/or
grant without restriction;
(D) expressly consent to the lessee’s assignment of the lease to the Department without further consent of the
lessor, and permit the Department, after acquisition of the leasehold property, to transfer or assign the lease to a third party without consent of the lessor.
(E) provide that the lessor does not have the right to
terminate the lease or accelerate the rent upon
lessee’s breach without first giving the lessee and the Department reasonable notice and opportunity to cure
within a reasonable period;
Uniform Multifamily Regulations 11/15/2017 Page 32 of 35 Docusign Envelope ID: 1071A720-EAE3-4779-BF06-8EE83B7E1F3B

(F) provide that no termination, modification or
amendment to any terms of the lease shall be
effective without the written consent of the
Department, and any attempt to take such actions
would be void without the Department’s consent;
(G) require that, in the event of destruction of any
improvements on the land, neither the lessor nor the
lessee shall terminate the lease if and so long as the
lessee or Department pursues reconstruction of the
improvements with reasonable diligence;
(H) provide that the Department shall not have any
liability for the performance of any of the obligations of lessee under the lease until the Department has
acquired the leasehold interest, and then only in
accordance with the terms of the lease and only with
respect to obligations that accrue during the
Department’s ownership of the leasehold interest;
(I) provide that neither the lessor nor the lessee, in the event of bankruptcy by either, will take the benefit of any provisions in the United States Bankruptcy Code
that would cause the termination of the lease or
otherwise render it unenforceable in accordance with
its terms;
(J) provide that the leasehold interest will not merge into the fee in the event that the lessee acquires the
reversionary interest in the Project; and
(K) provide that acquisition of the leasehold property by the Department will not result in a termination of the
leasehold; and upon such event, obligate the lessor to
enter into a new lease having a term at least as long
as the term remaining on the lease prior to acquisition by the Department and on substantially the same
terms and conditions.
(b) If any other regulatory agreement, use restriction, or equivalent instrument is recorded against the fee, the Department’s Regulatory Agreement or covenant must also be recorded against the fee. This subsection shall not apply if the total local governmental assistance to the Project is more than the Department's total assistance to the Project (including both loans and grants) and the local government entity manages a portfolio of Uniform Multifamily Regulations 11/15/2017 Page 33 of 35 Docusign Envelope ID: 1071A720-EAE3-4779-BF06-8EE83B7E1F3B

their own loans that includes over 10,000 rental units with rent and occupancy restrictions. For the purposes of this subsection, the phrase “regulatory agreement, use restriction, or equivalent instrument” shall not be interpreted to include any instrument that does not relate in any way to affordability, or any affordability restriction that is not required as a condition of public financing. (c) Where the lessee and lessor are related or affiliated parties, the Program loan and/or grant documents shall be recorded against both the Sponsor’s interest in the Project and the fee interest in the land.
(d) To the extent consistent with the statutes and regulations governing the Program, the Department may modify or waive the
requirements of subparagraph (a)(2) where the lessor is a public agency that demonstrates that it is prohibited by law from meeting the requirements, or where the Project will be located on Native American Lands and there is a legal prohibition on meeting these requirements, and the Department determines that there remains adequate security for the Program loan.

Note: Authority cited: Sections 50406(n), 50517.5(a)(1), 50517.5(a)(3), 50675.1(d), 50675.11 and 50896.3(b), Health and Safety Code. Reference:

Sections 50517.5(d)(4)(A), 50675.7, 50896.1 and 50896.3, Health and Safety Code.

Section 8317. Restructuring Transaction Fees.
(a) To cover the Department’s costs of processing any specific Restructuring Transaction as defined in this section, the Department shall charge as authorized by subsections (f) and (n) of Section 50406 of the Health and Safety Code fees to cover the administrative costs incurred for the Department’s staff to negotiate and prepare the legal documents necessary to accomplish the subject Restructuring Transaction.
(b) For the purposes of this section, the term “Restructuring Transaction” means one or more of the following:
(1) extension of the Department’s loan term (or terms, if there are multiple Department loans),
(2) change of ownership (excluding transfer of ownership between two entities controlled by the same parent entity), (3) a new subordination of the Department’s loan or loans to a senior loan or loans, and/or investment of tax credit equity.

Uniform Multifamily Regulations 11/15/2017 Page 34 of 35 Docusign Envelope ID: 1071A720-EAE3-4779-BF06-8EE83B7E1F3B

Other transactions, such as those limited to the placement of new junior public agency debt without required payments and assignments of limited partner interests, do not constitute a Restructuring Transaction.
(c) The fees charged by this section shall be calculated on a case-bycase basis, and shall be based on the number of work hours necessary for Department staff, at the respective rate for each staff’s classification, to negotiate and prepare final executable versions of all legal documents necessary to accomplish the subject Restructuring Transaction.
(d) Notwithstanding subsection (c), the Department shall not be authorized under this section to charge an amount exceeding the amount that the Department charges for the same or similar restructuring activities that the Department performs under other programs administered by the Department in its Related
Restructuring Programs, as defined by this section.
(e) For the purposes of this section, the term “Related Restructuring Programs” shall include but not be limited to the restructuring activities authorized by Section 50560(a) of the Health and Safety Code, and shall include any fees set forth by the Department pursuant to the guidelines (published on the Department’s website) adopted and authorized pursuant thereto under Health and Safety Code Section 50560.
(f) The legal documents necessary to accomplish the subject Restructuring Transaction shall be subject to the provisions set forth in this subchapter.

Note: Authority cited: Section 50406, Health and Safety Code. Reference:

Section 50406, Health and Safety Code.

Section 8318. Federal Loan Extensions.
(a) The term of any existing federal program loan or regulatory agreement enforced by the Department may be extended, if allowed by the subject federal statute. Such extensions shall not be for a period of less than 10 years nor more than 55 years.

Note: Authority cited: Sections 50406(n) and 50896.3(b), Health and Safety Code. Reference: 24 CFR part 92.

Uniform Multifamily Regulations 11/15/2017 Page 35 of 35 Docusign Envelope ID: 1071A720-EAE3-4779-BF06-8EE83B7E1F3B Certificate Of Completion
Envelope Id: 1071A720EAE34779BF068EE83B7E1F3B Status: Sent Subject: Complete with Docusign: 240820 - Supplemental Resolution LHTF Grant.pdf Source Envelope:

Document Pages: 39 Signatures: 1 Envelope Originator:

Certificate Pages: 2 Initials: 0 Jessica Garcia
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
455 N. Rexford Drive
Beverly Hills, CA 90210
[email protected]
IP Address: 198.245.189.166
Record Tracking
Status: Original
8/14/2024 4:09:05 PM
Holder: Jessica Garcia
[email protected]
Location: DocuSign
Signer Events Signature Timestamp
Stephanie Cao for
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 208.87.233.201
Sent: 8/14/2024 4:11:06 PM
Viewed: 8/14/2024 4:16:24 PM
Signed: 8/14/2024 4:16:36 PM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Logan Phillippo
[email protected]
Real Property Development Manager
City of Beverly Hills
Security Level: Email, Account Authentication
(None)
Sent: 8/14/2024 4:16:38 PM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Nancy Hunt-Coffey
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Lester J. Friedman
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Huma Ahmed
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 8/14/2024 4:11:06 PM
Payment Events Status Timestamps