Beverly Hills City Council
September 10, 2024

AGENDA REPORT
Meeting Date: September 10, 2024
Item Number:

To: Honorable Mayor & City Council
From: Mandana Motahari, City Architect
Ji Kim, Project Manager
Subject: AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS AND

KYA SERVICES LLC FOR THE LIBRARY CARPET
REPLACEMENT PROJECT – PHASE 2; AND

APPROVAL OF A CORRESPONDING PURCHASE ORDER IN
THE NOT-TO-EXCEED AMOUNT OF $189,267.00; AND

APPROVAL OF PLANS AND SPECIFICATIONS THERFOR WITH

RESPECT TO DESIGN CRITERIA
Attachments: 1. Agreement

RECOMMENDATION
Staff recommends that City Council approve:

1. An agreement with KYA Services LLC for the Library Carpet Replacement Project – Phase 2 in the amount of $176,885.00; and

2. A construction contingency in the amount of $12,382.00 (7%); and

3. A purchase order in the not-to-exceed amount of $189,267.00; and

4. The plans and specifications as detailed in the bid documents, which are adopted and approved with respect to design criteria.

INTRODUCTION
The public areas at the library date back to the last major addition and remodel of the Civic Center in the late 1980s. The finishes have reached their life expectancy. Under the Fiscal Year 2019-2020 Capital Improvement Program (CIP #00838), Library Facility Maintenance and Improvements had been identified to address the aging condition of finishes at the first and second floor of the library. The project was planned to be Meeting Date: September 10, 2024

implemented in two phases to allow the library to stay operational during construction.

With the completion of the first phase in January of 2022, phase two is now ready for implementation and includes removal of the second floor existing flooring, furnishing, and installing new carpet and wall base and re-installation of furnishings.

DISCUSSION
The existing flooring at the second floor of the library is a broadloom carpet making the replacement very difficult when soiled or damaged. The proposed selection, consistent with Phase 1, is a carpet tile material which makes replacement easier and more efficient to maintain.

The proposed carpet material was selected with input from Community Services staff, and the color and texture will match the Phase 1 carpet replacement. Phase 1 scope covered the replacement in first floor public area and customer service/circulation staff area. Phase 2 scope includes the bookstore on the first floor, public areas, meeting room, auditorium, and library support staff offices on the second floor.

Beverly Hills Municipal Code Section 3-3-205, Alternative Purchasing Procedures, provides that the City’s Purchasing Agent may purchase equipment where competitive bid procedures have already been utilized such as purchased from federal, state or county governments as long as the City is supplied the equipment at the same or better price as was obtained through the competitive bid procedures. The basis for the cost proposal is the California Multiple Award Schedules (CMAS) Contract #4-20-00-0127B, offering flooring products and services previously bid and awarded by the State of California. Local agencies using CMAS contracts leverage the economies of scale offered by bidders and vendors to the State. In addition to providing competitive pricing, KYA Services LLC has successfully completed similar projects for the City in the past.

The cost of the installation services and flooring material procurement is not to exceed an amount of $189,267.00.

The bid documents specify that all work under the contract shall be completed within 90 calendar days from the date specified in the notice to proceed, resulting in an estimated completion of approximately January 2025.

FISCAL IMPACT
The $189,267.00 for the project is available as part of Fund 405 Capital Improvement Program 00838, Library Facility Maintenance and Improvements. No additional funding is requested at this time.

Shana Epstein,
Director of Public Works
Approved By
Attachment 1
B0785-0001\2994275v3.doc

AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS AND

KYA SERVICES LLC FOR THE LIBRARY CARPET
REPLACEMENT PROJECT – PHASE 2
WORK NAME:

NAME OF CONTRACTOR:

Library Carpet Replacement Project – Phase 2
KYA Services LLC
CONTRACTOR'S ADDRESS: 1800 E McFadden Ave
Santa Ana, CA 92705
Attention: Edwin Jay, Director
CITY'S ADDRESS: City of Beverly Hills
345 N. Foothill Road
Beverly Hills, CA 90210
Attention: Director of Public Works
TERM OF CONTRACT: From: September 10, 2024
To: January 31, 2025, unless extended pursuant to Section 2 of this Agreement

NUMBER OF CALENDAR DAYS

FROM CITY

ENGINEER/PROJECT
ADMINISTRATOR’S NOTICE

TO PROCEED FOR

CONTRACTOR TO
COMMENCE WORK:

CALENDAR DAYS FOR
COMPLETION OF WORK:

CONTRACT AMOUNT:

CONTRACTOR’S LICENSE
NUMBER:

REQUIRED LICENSE
CLASSIFICATION:
90 N/A
Not to Exceed $176,885.00
Contingency for additional work not to exceed $12,382.00 Total Not to Exceed $189,267.00
984827
C-15
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AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS AND KYA SERVICES LLC FOR THE LIBRARY CARPET REPLACEMENT PROJECT – PHASE 2
THIS CONTRACT (the “Contract” or “Agreement”) is made and entered into by and between the CITY OF BEVERLY HILLS, a municipal corporation, hereinafter referred to as “City”, and KYA Services LLC, hereinafter referred to as “Contractor”.

W I T N E S S E T H
In this consideration of their covenants, the parties hereto agree as follows:

Section 1. PAYMENT. In consideration of the Work as defined herein, City agrees to pay Contractor for the satisfactory performance by Contractor of all work required under this Contract and Contractor agrees to accept as full consideration of all work required under this Contract the Contract Amount set forth on the Cover Page of this Contract as bid for the work, as detailed in, and payable as provided in Appendix A “Contract Amount and Payment Procedures,” which is attached hereto and incorporated herein by this reference.

Section 2. PERFORMANCE PERIOD. Contractor shall commence and complete Work in the time required on the Cover Page or as otherwise set forth in writing by the City Manager or her designee.

A. If the Work is not completed in full within the time specified in this Contract, the City shall have the right to grant or deny an extension of time for completion, as may seem best to serve the interest of the City.

B. In addition to the requirements in the Standard Specifications, the Contractor shall not be assessed with liquidated damages during any delay in the completion of the Work caused by unforeseen events, provided that the Contractor shall, within ten (10) days from the beginning of such delay, notify the City in writing of the cause of the delay. The City will ascertain the facts and the extent of the delay, and the City’s findings thereon shall be final and conclusive.

WORK TO BE PERFORMED.

C. Scope of Work. Contractor shall furnish at Contractor’s own expense all labor, materials, supplies, equipment, tools, parts, implements, transportation and other items of expense necessary for, or appurtenant to, the installation, construction and completion in a workmanlike manner of the Work identified on the Cover Page as indicated in the quote provided by Contractor, which is attached hereto as Appendix B and incorporated herein by this reference (the “Work”) and in accordance with the terms and conditions of this Contract and the plans and specifications for this Work, which are incorporated by this reference.

D. The current City of Beverly Hills Standard Drawings and Specifications (the “City Specifications”) are incorporated herein by reference, and Contractor shall install all work pursuant to those standard drawings and specifications. Additionally, the Work shall be done in accordance with the provisions of the most recent edition of “Standard Specifications for Public Works Construction” (commonly known as “the Greenbook”), and all future Supplements, prepared and promulgated by the Southern California Chapter of the American Public Works Association and the Associated General Contractors of California, which specifications are hereinafter collectively referred to as the "Standard Specifications" and are incorporated herein by this reference. This Contract, the City Specifications and the Standard Specifications are to Docusign Envelope ID: 0E2E1359-E43C-48D4-B75A-5215F345ADD4 3 B0785-0001\2994275v3.doc
be read harmoniously when possible. In the event of a conflict, the provisions of the City Specifications shall apply and shall supersede provisions of the Standard Specifications. In the event of a conflict between this Contract and either of the other two documents, the more stringent provision shall apply.

Section 3. SPECIAL CONDITIONS
A. Storage will be limited to the Work area.

B. Contractor shall provide all temporary structures, measures, apparatus and services required to prosecute the Work of this bid package.

C. Utilities. All utility service and building system connections or required interruptions shall be coordinated in advance with the City.

1. The Contractor shall verify the location of all underground utilities and services before proceeding with excavation work, requesting in advance the services of inspectors from the utility companies in order to ascertain said locations. Damage to underground utilities resulting from neglect on the part of the Contractor shall be corrected and paid for by the Contractor.

2. The Contractor shall notify all owners of public utilities 48 hours in advance of excavating around any of their substructures and shall also provide the same notice to Underground Service Alert of Southern California. Upon request, the City Engineer/Project Administrator will furnish the Contractor a list of the various offices and numbers to call.

D. Trash Removal. Rubbish, debris, waste, dust or surplus materials shall not be allowed to accumulate and shall be removed continuously and disposed of by the Contractor as the work progresses. Specific rubbish removal companies are allowed to operate within the City, a list of these companies may be obtained by calling Department of Public Works at (310) 288- 2806.

E. Drawings, Warranties and Service Manuals. Contractor shall submit all as-built drawings, warranties and service manuals upon completion of the work.

F. Materials And Workmanship.

1. The City shall have the right to inspect any material used. Material furnished shall be new, complete, ready-for-use and of the latest model, shall not have been used in demonstration or other services and shall have all the usual equipment as shown by its manufacturer's current specifications and catalogs, unless otherwise specified. Equipment, supplies or services that fail to comply with the Contract requirements regarding design, material or workmanship may be rejected at the option of the City. Any materials rejected shall be removed from Work premises at the Contractor's sole expense.

2. All work must be approved by the City. For unsatisfactory work not corrected, the City may, at its option, withhold payment for the unsatisfactory work, deduct the amount from the invoiced amount, have the work corrected by another contractor at Contractor's cost and expense, or perform the corrective work with City personnel and deduct all costs so incurred by the City from moneys owed to the Contractor.

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G. License And Permits. Except as provided in this Subsection, the Contractor shall obtain and pay for all permits and licenses required by federal, state or local law, rule or regulation and pay all charges and fees and give all notices necessary and incidental to the due and lawful prosecution of the work. Costs for obtaining City permits required under this Contract will be waived. NOTE: All requirements for obtaining permits (including City permits) remain in effect and are not waived; only the costs of City permits are waived. For information concerning business licenses required under the Beverly Hills Municipal Code, contact the Beverly Hills Finance Department.

H. Changes to the Work.

1. When the Contractor considers that any change order in writing by the City involves extra work, the Contractor shall immediately notify the City in writing as to when and where extra work is to be performed and shall make a claim for compensation therefor each month not later than the first day of the month following that in which the work claimed as extra work was performed. If the changes do, in the opinion of the City, change the amount of work, the Contract Amount shall be adjusted as "extra work".

2. New and unforeseen work will be classed as extra work only when said work is not covered and cannot be paid for under any of the various items or combination of items for which a bid price appears on the proposal form. The Contractor shall not do any extra work except upon written order from the City Engineer/Project Administrator. Compensation for such extra work shall be previously agreed upon in writing between the Contractor and the City Engineer/Project Administrator.

3. Extra work, when ordered and accepted pursuant to paragraph 1 of this Subsection, shall be paid for under a written work order in accordance with the terms therein provided. Payment for extra work will be made at the unit price or lump sum previously agreed upon between the Contractor and prepared by the City Engineer/Project Administrator. All extra work shall be adjusted daily upon report sheets prepared by the City Engineer/Project Administrator, furnished to the Contractor, and signed by both parties, and said daily reports shall be considered thereafter the true record of extra work done.

Section 4. TERMINATION OF WORK.

A. For Cause. Upon notice to Contractor, City may terminate the Work or any part thereof immediately for cause, without any prior notification to Contractor.

B. Without Cause. City may terminate the Work or any part thereof upon five (5) days prior notice to Contractor.

C. Payment. Upon termination of the Contract in whole or in part, City shall pay Contractor, subject to all provisions of the Contract for retention of funds, for all Work completed to the City’s satisfaction prior to the date of termination.

Section 5. BONDS AND INSURANCE. Prior to the execution of this Contract, Contractor shall file with the City the bonds and certificates of insurance specified herein.

A. Bonds. Contractor shall adhere to all bonding requirements listed in the Standard Specifications. Additionally, the required bonds shall be filed in the forms attached hereto as Appendices C and D and incorporated herein by this reference. There must be on file with the Docusign Envelope ID: 0E2E1359-E43C-48D4-B75A-5215F345ADD4 5 B0785-0001\2994275v3.doc
CITY’s Risk Manager or submitted with the bond, a copy, duly certified by the proper authority and attested by the seal of the corporation, of the transcript or record of appointment entitling or authorizing the person or persons purporting to execute an undertaking or bond for and on behalf of such corporation to act in the premises.

B. Insurance and Workers’ Compensation. Contractor shall procure and maintain for the duration of this Contract, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Work by the Contractor, his agents, representatives, employees or subcontractors, pursuant to this Contract.

Insurance, together with an endorsement, shall be of the type, in the amounts and subject to the provisions described below.

1. As required in the Standard Specifications, the Contractor must obtain commercial general liability coverage at least as broad as Insurance Services Office Commercial General Liability occurrence coverage ("occurrence" form CG0001, Ed. 11/88) with a limit of not less than $2,000,000 per occurrence. If the insurance includes a general aggregate limit, that limit shall apply separately to this contract or it shall be at least twice the required per occurrence limit.

2. As required in the Standard Specifications, the Contractor must obtain business automobile liability insurance at least as broad as Insurance Services office form CA 0001 (Ed. 12/90) covering Automobile Liability, code 1 "any auto" and endorsement CA 0029 (Ed. 12/88) with a limit not less than $1,000,000 per accident.

3. Workers’ Compensation In addition to the requirements in the Standard Specifications, workers’ compensation insurance shall be as required by the State of California and employers liability insurance with a limit not less than $1,000,000 per accident.

Evidence of Coverage:
(a) In addition to the requirements in the Standard Specifications, prior to commencement of work under this Contract, Contractor shall file certificates of insurance, in the forms attached hereto as Appendices E and F and incorporated herein by this reference, or on forms approved in writing by the City’s Risk Manager, and with original endorsements evidencing coverage in compliance with this Contract.
(b) The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least an A+, VII in the latest edition of Best’s Insurance Guide.
(c) Contractor shall provide to City, on request, a complete copy, including all endorsements and riders, of any insurance policy. (d) During the term of this Contract, Contractor shall maintain current valid proof of insurance coverage with City at all times. Proof of renewals shall be filed prior to expiration of any required coverage and shall be provided on the City's standard proof of insurance form.
(e) Failure to submit any required evidences of insurance within the required time period shall be cause for termination for default.

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(f) In the event Contractor does not maintain current, valid evidence of insurance at the required minimum amounts or more on file with City throughout the duration of the Contract, City may, at its option, withhold payment of any moneys owed to Contractor, or which it subsequently owes to Contractor, until proper proof is filed. (g) Contractor shall provide City with at least thirty days prior written notice if the required coverage is suspended, voided, canceled or be reduced in coverage or limits.
(h) All liability coverages shall name the City, its City Council and every officer, agent and employee of City as additional insureds with respect to work under this Contract. (i) Contractor's insurance and any insurance provided in compliance with these specifications shall be primary with respect to any insurance or self-insurance programs covering the City, its City Council and any officer, agent or employee of City. (j) The insurer shall agree to waive all rights of subrogation against the City, its City Council and every officer, agent and employee of City. Any deductibles or selfinsured retentions shall be declared to and must be approved by City. At the option of the City, either the insurer shall reduce or eliminate the deductibles or self-insured retentions as respects the City, or the Contractor shall procure a bond guaranteeing payment of losses and expenses. (k) In the event that Contractor does not provide continuous insurance coverage, the City shall have the right, but not the obligation, to obtain the required insurance coverage at Contractor's cost, and the City may deduct all such costs from moneys the City owes to the Contractor or from moneys which it subsequently owes to the Contractor, or Contractor shall owe the City this amount.
(l) The insurance coverage amounts required under the Agreement do not limit the City’s right to recover against Contractor and its insurance carriers.

Section 6. LEGAL RELATIONS AND RESPONSIBILITY TO THE CITY A. Laws To Be Observed. The Contractor shall be knowledgeable of all existing and pending State and federal laws and all municipal ordinances and regulations of the City, which in any manner affect those employed in the Work or the material used in the Work, or which in any way affect the conduct of the Work, and of all such orders and decrees of bodies or tribunals having jurisdiction or authority over the same. The Contractor shall particularly observe all ordinances of the City in relation to the obstruction of streets or conduct of the work, keeping open passageways and protecting the same where they are exposed or dangerous to traffic.

B. Social Security Requirements. The Contractor shall furnish to the City satisfactory evidence that he/she and all subcontractors are complying with all requirements of the Federal and State Social Security legislation. The Contractor, at any time on request, shall satisfy the City that the Social Security and Withholding Tax are being properly reported and paid.

C. Labor Laws and Prevailing Wages. In accordance with Labor Code Section 1770 et seq., the Project is a “public work.” The selected Bidder (or Contractor) and any Subcontractors shall pay wages in accordance with the determination of the Director of the Department of Industrial Relations (“DIR”) regarding the prevailing rate of per diem wages. Copies of those rates are on file with the Director of Public Works and are available to any interested party upon request.

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Contractor shall post a copy of the DIR’s determination of the prevailing rate of per diem wages at each job site. Contractor shall execute simultaneously with the execution of this Contract the Statement Acknowledging Obligation to Comply with California Labor Law, which is attached hereto as Appendix G and incorporated herein by this reference.

D. Registration of Contractors. Only a Contractor licensed in accordance with the provisions of Chapter 9, Division 3 of the Business and Professions Code shall be permitted to enter into a contract with the City for any public improvement. The Contractor shall at all times possess a valid California Contractor’s license in the class required on the Cover Page of this Contract.

E. Registration with the Department of Industrial Relations. In accordance with Labor Code Sections 1725.5 and 1771.1, no contractor or subcontractor shall be qualified to bid on, be listed in a Bid, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, unless currently registered and qualified to perform a public work pursuant to Labor Code Section 1725.5 [with limited exceptions for Bid purposes only under Labor Code Section 1771.1(a)].

F. Debarment or Suspension. Contractor and all subcontractors shall not be debarred or suspended throughout the duration of this Contract pursuant to Labor Code Section 1777.1 or 1777.7. If Contractor or any subcontractor becomes debarred or suspended throughout the duration of the Work, Contractor shall immediately notify City.

G. Patents. The Contractor shall assume all responsibility arising from the use of any patented, or allegedly patented, materials, equipment, devices, or processes used on or incorporated in the Work, and shall defend, indemnify, and hold harmless the City, and each of its officers, agents, and employees from and against any and all liabilities, demands, claims, damages, losses, costs, and expenses, of whatsoever kind or nature, arising from such use.

H. Indemnity. The following indemnity provisions shall supersede the indemnity in the Standard Specifications.

1. Contractor’s Duty. To the maximum extent permitted by law, Contractor hereby agrees, at its sole cost and expense, to defend with competent defense counsel approved by the City Attorney, protect, indemnify, and hold harmless the City, its elected and appointed officials, officers, employees, volunteers, attorneys, agents (including those City agents serving as independent contractors in the role of City representative), successors, and assigns (collectively “Indemnitees”) from and against any and all claims (including, without limitation, claims for bodily injury, death or damage to property), demands, charges, obligations, damages, causes of action, proceedings, suits, losses, stop payment notices, judgments, fines, liens, penalties, liabilities, costs and expenses of every kind and nature whatsoever, in any manner arising out of, incident to, related to, in connection with or resulting from any act, failure to act, error or omission of Contractor or any of its officers, agents, attorneys, servants, employees, subcontractors, material suppliers or any of their officers, agents, servants or employees, arising out of, incident to, related to, in connection with or resulting from any term, provision, image, plan, covenant, or condition in the Contract Documents, including without limitation, the payment of all consequential damages, attorneys’ fees, experts’ fees, and other related costs and expenses (individually, a “Claim,” or collectively, “Claims”). Contractor shall promptly pay and satisfy any judgment, award or decree that may be rendered against Indemnitees in any such Claim.

Contractor shall reimburse Indemnitees for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor’s Docusign Envelope ID: 0E2E1359-E43C-48D4-B75A-5215F345ADD4 8 B0785-0001\2994275v3.doc
obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Contractor or Indemnitees. This indemnity shall apply to all Claims regardless of whether any insurance policies are applicable or whether the Claim was caused in part or contributed to by an Indemnitees.

2. Civil Code Exception. Nothing in this Section 6(H) shall be construed to encompass Indemnitees’ sole negligence or willful misconduct to the limited extent that the underlying Contract is subject to Civil Code Section 2782(a) or the City’s active negligence to the limited extent that the underlying Contract is subject to Civil Code Section 2782(b), provided such sole negligence, willful misconduct or active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction.

3. Nonwaiver of Rights. Indemnitees do not and shall not waive any rights that they may possess against Contractor because the acceptance by City or the deposit with City of any insurance policy or certificate required pursuant to this Contract. This indemnity provision is effective regardless of any prior, concurrent, or subsequent active or passive negligence by Indemnitees and shall operate to fully indemnify Indemnitees against any such negligence.

4. Waiver of Right of Subrogation. Contractor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees while acting within the scope of their duties from all Claims arising out of or incident to the activities or operations performed by or on behalf of the Contractor, or lack or omission thereof, regardless of any prior, concurrent or subsequent active or passive negligence by Indemnitees.

5. Survival. The provisions of this Section 6(H) shall survive the term and termination of the Contract, are intended to be as broad and inclusive as is permitted by the law of the State and are in addition to any other rights or remedies that Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee’s right to recover under this indemnity provision, and an entry of judgment against a Contractor shall be conclusive in favor of the Indemnitee’s right to recover under this indemnity provision.

I. Dispute Resolution Meetings. In the event of any damage or injury caused by Contractor or its subcontractors in the performance of the Contract, the Contractor shall attend dispute resolution meetings with the City and interested parties as required by the City.

J. Resolution of Claims And Disputes. In the event of any dispute or controversy with the City over any matter whatsoever, the Contractor shall not cause any delay or cessation in or of Work but shall proceed with the performance of the Work in dispute. The Contractor shall retain any and all rights provided that pertain to the resolution of disputes and protests between the parties. The Disputed Work will be categorized as an “unresolved dispute” and payment, if any, shall be as later determined by mutual agreement or a court of law. The Contractor shall keep accurate, detailed records of all Disputed Work, claims and other disputed matters.

All claims arising out of or related to the Contract Documents or this Project, and the consideration and payment of such claims, are subject to the Government Claims Act (Government Code Section 810 et seq.) with regard to filing claims. All such claims are also subject to Public Contract Code Section 9204 and Public Contract Code Section 20104 et seq. (Article 1.5), where applicable. This Contract hereby incorporates those provisions as though fully set forth herein.

Thus, the Contractor or any Subcontractor must file a claim in accordance with the Government Claims Act as a prerequisite to filing a construction claim in compliance with Section 9204 and Docusign Envelope ID: 0E2E1359-E43C-48D4-B75A-5215F345ADD4 9 B0785-0001\2994275v3.doc
Article 1.5 (if applicable) and must then adhere to Article 1.5 and Section 9204, as applicable, pursuant to the definition of “claim” as individually defined therein.

K. Assignment of Unfair Business Practices. In entering into this Contract, the Contractor offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to this Contract. This assignment shall be made and become effective at the time the City tenders final payment to the Contractor, without further acknowledgment by the parties. Contractor shall include this provision in its contracts with all subcontractors such that they offer and agree to assign to the City all rights, title, and interest in and to all causes of action they may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to their subcontracts.

Section 7. PROSECUTION AND PROGRESS OF THE WORK
A. Subletting and Assignment. The Contractor shall give personal attention to the fulfillment of this Contract and shall be in control of the work. The Contractor shall not assign, transfer nor sublet any part of the Work, nor shall the Contract be assigned, transferred, or sublet, in whole or in part, without the written consent of the City by the City Engineer/Project Administrator and of all sureties of the Contractor's bonds. Such consent of the sureties, together with a copy of the subcontract, shall be filed with the City Engineer/Project Administrator prior to his or her consent. Any assignment, transfer or subletting of the Contract in violation of this Subsection is null and void. No assignment, transfer or subletting, even though consented to, shall relieve the Contractor of liability under the Contract. This provision shall govern over the Standard Specifications.

B. Subcontractors. All persons engaged in the Work, including all subcontractors and their employees, will be considered as employees of the Contractor, their work being subject to the provisions of the Contract and the specifications. Should any subcontractor fail to perform work to the satisfaction of the City Engineer/Project Administrator, said subcontractor shall be removed immediately from the Work upon request by the City Engineer/Project Administrator and shall not again be employed on the Work, and the Contractor shall be held liable for the deficient work. The Contractor shall list in Appendix H, which is attached hereto and incorporated herein by this reference, the names, California contractor license numbers, addresses, telephone numbers, types of work and percentages of the total Work of all subcontractors.

C. Temporary Stoppage of Construction Activities. In addition to the City Engineer/Project Administrator’s authority to suspend the Work for other reasons, the City Engineer/Project Administrator shall have the authority to issue an order suspending the Work wholly or in part for such a period of time as he may deem necessary due to unsuitable weather, such other conditions as he considers unfavorable for the proper prosecution of the work, or failure on the part of the Contractor to carry out orders or to perform any of the requirements of this Contract. The Contractor shall immediately comply with such an order from the City Engineer/Project Administrator and shall not resume operations until so ordered in writing.

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Section 8. CONTROL OF THE WORK.

A. Authority of The City Engineer/Project Administrator. In addition to the City Engineer/Project Administrator’s responsibilities listed in the Standard Specifications, the City Engineer/Project Administrator shall decide any and all questions that may arise as to the quality and acceptability of materials furnished and work performed, as to the manner of performance and rate of progress of the Work, and any and all questions which may arise as to the interpretation of the plans and specifications. The City Engineer/Project Administrator shall likewise decide any and all questions as to the acceptable fulfillment of the Contract on the part of the Contractor, and all questions as to claims and compensations. The decision of the City Engineer/Project Administrator shall be final, and he shall have relative authority to enforce and make effective such decisions and actions as the Contractor fails to carry out promptly.

B. Protection of The Work. In addition to the Standard Specifications, the Contractor shall continuously maintain adequate protection of the Work from damage, and the City will not be held responsible for the care or protection of any material, equipment, or parts of the Work, except as expressly provided for in the specifications.

C. Access To Residents’ Driveways. In addition to the Standard Specifications, sufficiently in advance of construction, the Contractor shall notify residents of property adjoining the location of the Work as of the date when such construction work will start. In case of work requiring excavation of the roadway which may interfere with the use by residents of their driveways, suitable provisions shall be made by the Contractor to make it possible for residents to gain access to their driveways until such time as the exigencies of construction may demand a temporary blocking of said driveways. Efforts shall be made by the Contractor to minimize the duration of said blocking and to notify the residents of this need well in advance, thus allowing them to make suitable arrangements to keep their automobiles elsewhere.

D. Removal of Interfering Obstructions. The Contractor shall remove and dispose of all debris, abandoned structures, tree roots, and obstructions of any character met during the process of excavation.

E. Avoidance of Patchwork Appearance. New PCC work shall conform in grade, finish and color to the adjoining portions. Any sections of said work having a patchwork appearance will be rejected by the City Engineer/Project Administrator, and the Contractor shall replace them at the Contractor's expense. To ensure a neat break line between existing and new portions of PCC work, the Contractor will be required to use a concrete cutting saw of a type approved by the City Engineer/Project Administrator. Likewise, whenever adjoining PCC work is damaged during the process of new construction, the damaged portions shall be removed in such a way that a neat, straight joint is provided between the new portions and existing work.

F. Care of Gutters Adjacent to Areas To Be Paved. During the process of resurfacing the roadways or construction of new pavement, the Contractor shall exercise particular care to remove all excess resurfacing material which may be deposited upon the PCC gutters. Whenever specifications call for the resurfacing material to overlap the existing gutters, the overlapping portions shall not exceed the dimensions shown on the plans and a wavy overlapping line shall be avoided. Any undulation of the overlapping line accidentally resulting from the application of the paving or resurfacing material shall be corrected by the Contractor before the work is accepted by the City Engineer/Project Administrator.

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G. Depth of The Required Excavation. When the Work requires excavation and removal of existing pavement and excess of underlying soil, these materials shall be removed to the depth specified by the City Engineer/Project Administrator. Whenever the subgrade exposed after the removal of the excess underlying soil is found to be of the desirable kind, excavation need not proceed below the depth specified by the City Engineer/Project Administrator. However, if the excavation discloses the fact that there is mud or any other soft material in the subgrade, said material shall be removed to a minimum depth of six inches (6"), at the discretion of the City Engineer/Project Administrator. Backfill of the additional excavated portions shall be made with select material removed from other portions of the Work, provided said material is found suitable by the City Engineer/Project Administrator. The volume in place of the additional soil excavation will be determined by the field representatives of the City Engineer/Project Administrator, and the Contractor will be entitled in this case to extra payment in an amount agreed upon in advance by the Contractor and the City Engineer/Project Administrator based on the additional number of cubic yards excavated. Should imported material be required for the backfill, the unit cost per cubic yard of said imported material shall be agreed in advance, in writing, between the Contractor and the City Engineer/Project Administrator, and extra payment for said material will be made to the Contractor for the actual volume used, as verified in the field by representatives of the City Engineer/Project Administrator.

H. Sequence of The Work of Excavation. Whenever the Work calls for excavation of existing pavement and excess soil and for construction of base material, the process of excavation shall be conducted by the Contractor so that, at the end of any working day, the area where excavation is proceeding shall not be more than three hundred feet (300’) in advance of the area where the untreated rock base over sections already excavated is being laid, unless otherwise indicated in the specifications.

I. Maintenance of Traffic and Safety Requirement. If Contractor must perform work in a street right-of-way, Contractor shall conduct operations so as to cause the least possible obstruction and inconvenience to public traffic and safety, and Contractor shall take all necessary measures to maintain an adequate traffic flow, to prevent accidents, to protect the site of the Work and to keep streets open and in passable condition for emergency vehicles at all times. During construction the Contractor shall, as far as practicable, keep the Work area free of rubbish and debris and in as clean a condition as possible.

A suitable width of any intersecting street shall be kept in reasonably good condition for traffic, including the necessary provisions for proper drainage. Should the requirements of construction demand closing the full width of an intersection, such closing shall be allowed only after the Contractor has secured permission from the City Engineer/Project Administrator and the duration of the closing must be for the minimum length of time possible. After said permission is granted, the Contractor shall make the necessary arrangements to provide temporary crossings, or to reroute traffic away from said intersection and provide and maintain barriers, guards, directional signs, watchpersons, and lights at all detour points, in order to give adequate warning to the public at all times that the streets are under construction and of the dangerous conditions as a result thereof. The Contractor shall also erect and maintain such additional warning and directional signs as may be furnished by the City.

J. Barriers, Lights, Etc. The above-mentioned barriers, safety lights, warning and regulatory signs, guards, temporary crossovers, and watchpersons shall also be provided and maintained by the Contractor at the Contractor's expense over all portions of the Work during construction and until acceptance of the Work. Provisions shall be made by the Contractor to insure operation of the safety lights throughout the evenings without interruption. No safety lights Docusign Envelope ID: 0E2E1359-E43C-48D4-B75A-5215F345ADD4 12 B0785-0001\2994275v3.doc
using inflammable liquids shall be permitted during the progress of the Work, and only electric battery-operated safety lamps will be approved for this purpose.

K. Removal of Defective or Unauthorized Work. It is the intent of the specifications that only first-class work, materials, and workmanship will be acceptable. All work which is defective in its construction or deficient in any of the requirements of the specifications shall be remedied or removed and replaced by the Contractor in an acceptable manner, and no compensation will be allowed for such correction. Any work done beyond the lines shown on the plans or established by the City Engineer/Project Administrator or any extra work done without written authority will be considered as unauthorized and will not be paid for. Upon failure on the part of the Contractor to comply forthwith with any order of the City Engineer/Project Administrator made under the provisions of this paragraph, the City Engineer/Project Administrator shall have authority to cause defective work to be remedied or removed and replaced and unauthorized work to be removed, and to deduct the costs thereof from any monies due or to become due the Contractor. If the Work is found to be in compliance with this Contract and the specifications, the City Engineer/Project Administrator will furnish the Contractor with a certificate to that effect.

L. Supervision. All manufactured products, materials, and appliances used and installed, and all details of the work done shall at all times be subject to the supervision, test, and approval of the City Engineer/Project Administrator or his authorized representatives. The City Engineer/Project Administrator or his authorized representatives shall have access to the work at all times during construction and shall be furnished with every reasonable facility for securing full knowledge with regard to the progress, workmanship and character of the materials used or employed in the Work.

M. Inspectors. The Contractor shall prosecute work only in the presence of inspectors appointed by the City Engineer/Project Administrator and any work done in the absence of said inspectors will be subject to rejection. All instructions given to the Contractor by such inspectors shall be regarded as having been given directly by the City Engineer/Project Administrator. The Contractor shall make a written application for an inspector at least twenty-four (24) hours before his services are required on the work. Whenever the cost of an improvement or the cost of any portion thereof is defrayed from the Gas Tax Funds allocated to the City by the County of Los Angeles, or by the State of California, inspectors appointed by the State or County shall likewise be given full access to the site of the work in order that they may perform their inspection duties efficiently and without interference. The inspection of the Work shall not relieve the Contractor of any of his obligations to fulfill the Contract as prescribed. Defective work shall be made good and unsuitable materials rejected, notwithstanding the fact that such defective work and unsuitable materials may have been previously overlooked by the inspectors and accepted or estimated for payment.

N. Final Cleaning Up. Upon completion of the Work and before making application to the City Engineer/Project Administrator for acceptance of the Work, the Contractor shall clean all the streets and grounds occupied by him in connection with the Work of all rubbish, debris, excess material, temporary structures and equipment, leaving the entire site of the Work in a neat, presentable condition.

O. Loss or Damage. Any loss or damage arising from any omission or act of the Contractor or any of his subcontractors, employees or agents or by any action which had not been authorized in the provisions of the specifications shall be sustained by the Contractor.

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Section 9. SAFETY AND PROTECTION OF WORKERS.

Pursuant to Public Contract Code Section 7104, if any work under this Contract involves digging trenches or other excavations that extend deeper than four feet (4’) below the surface, the Contractor shall promptly, and before the following conditions are disturbed, notify City in writing of any: material that the Contractor believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; subsurface or latent physical conditions at the site differing from those indicated; or unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in the work of the character provided for in the Contract. The City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ or do involve hazardous waste and cause a decrease or increase in the Contractor's cost of or the time required for performance of any part of the Work, the City shall issue a change order under the procedures described in the Contract. In the event that a dispute arises between the City and the Contractor whether the conditions materially differ, involve hazardous waste, or cause a decrease or increase in the Contractor's cost of or time required for performance of any part of the Work, the Contractor shall not be excused from any scheduled completion date provided for by the Contract, but shall proceed with all work to be performed under the Contract. The Contractor shall retain any and all rights provided either by Contract or by law which pertain to the resolution of disputes and protests between the contracting parties. All expenses pursuant to this Section are included in the Contract Amount listed on the Cover Page of this Contract.

MISCELLANEOUS.

A. Severability. Whenever possible, each covenant, condition, restriction, or provision of this Contract shall be interpreted in such a manner as to be valid under applicable law. If any covenant, condition, restriction, or provision of this Contract or application thereof to any person or entity is determined by a court of competent jurisdiction to be invalid, void or unenforceable, such judgment or court order shall in no way affect any of the other covenants, conditions, restrictions, or provisions hereof or the application thereof to any other person or entity, and the same shall remain in full force and effect.

B. Audit. The City or its representative shall have the option of inspecting, auditing, or inspecting and auditing all records and other written materials used by Contractor in preparing its billings to the City as a condition precedent to any payment to Contractor. Contractor shall promptly furnish documents requested by the City. Additionally, Contractor shall be subject to State Auditor examination and audit at the request of the City or as part of any audit of the City, for a period of five (5) years after final payment under this Contract.

C. Nondiscrimination by Contractor. In the performance of this Agreement, Contractor assures that no person shall, on the basis of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this Agreement or under any project, program or activity supported by the Agreement, as required by Title VI of the Civil Rights Act of 1964, as amended, the Civil Rights Restoration Act of 1987, and Federal Executive Order 12898 (Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations).

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Contractor shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law, and shall take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.

D. Notice. Any notice, request, direction, demand, consent, waiver, approval or other communication required or permitted to be given hereunder shall not be effective unless it is given in writing and shall be delivered (1) in person, (2) by certified mail, postage prepaid, return receipt requested, (3) by facsimile, or (4) by a commercial overnight courier that guarantees next day delivery and provides a receipt. Such communication must be addressed to the parties at the addresses stated on the Cover Page of this Contract or at such other address as either Party may hereafter notify the other in writing as aforementioned.

Service of any such notice or other communications shall be deemed effective on the day of actual delivery, whether accepted or refused.

E. Entire Contract. This Contract represents the entire integrated agreement between City and Contractor and supersedes all prior negotiations, representations or agreements, either written or oral. This Contract may be amended only by a written instrument signed by both City and Contractor.

F. Governing Law. This Contract shall in all respects be interpreted, enforced and governed by and under the laws of the State of California applicable to instruments, persons, transactions and subject matter which have legal contacts and relationships solely within the County of Los Angeles, State of California. Venue and jurisdiction with respect to any action, claim or other proceeding arising under or in relation to this Contract shall be exclusively in the State courts located within the County of Los Angeles, State of California.

G. Waiver. The waiver of any provision of this Contract must be in writing and signed by the party providing such waiver. The waiver of a breach of any provision of this Contract shall not be deemed to be a waiver of such provision or any subsequent breach of the same or any other provision of this Contract. Acceptance of performance after the due date of such performance shall not be deemed to be a waiver of any preceding breach of any provision of this Contract, regardless of the accepting Party’s knowledge of such preceding breach at the time of acceptance of such performance.

H. Headings. All Section headings and subheadings are inserted for convenience only and shall have no effect on the construction or interpretation of this Contract.

I. Third-Party Claims. The City shall have full authority to compromise or otherwise settle any claim relating to the Work at any time. The City shall timely notify the Contractor of the receipt of any third-party claim relating to the Work. City shall be entitled to recover its reasonable costs incurred in providing this notice.

J. Contractor’s Representations. By signing the Contract, Contractor represents, covenants and agrees that: a) Contractor is licensed, qualified, and capable of furnishing the labor, materials, and expertise necessary to perform the services in accordance with the terms Docusign Envelope ID: 0E2E1359-E43C-48D4-B75A-5215F345ADD4 15 B0785-0001\2994275v3.doc
and conditions set forth in the Contract; b) there are no obligations, commitments, or impediments of any kind that will limit or prevent Contractor’s full performance under the Contract; c) there is no litigation pending against Contractor, and Contractor is not the subject of any criminal investigation or proceeding; and d) to Contractor’s actual knowledge, neither Contractor nor its personnel have been convicted of a felony.

K. Conflicts of Interest. Contractor agrees not to accept any employment or representation during the term of the Contract or within twelve (12) months after acceptance that is or may likely make Contractor “financially interested,” as provided in Government Code Section 1090 and 87100, in any decisions made by City on any matter in connection with which Contractor has been retained pursuant to the Contract.

L. Independent Contractor. Contractor is and shall at all times remain, as to the City, a wholly independent contractor. Neither the City nor any of its employees or agents shall have control over the conduct of Contractor or any of the Contractor’s employees, except as herein set forth, and Contractor is free to dispose of all portions of its time and activities which it is not obligated to devote to the City in such a manner and to such persons, firms, or corporations at the Contractor wishes except as expressly provided in this Contract. Contractor shall have no power to incur any debt, obligation, or liability on behalf of the City, bind the City in any manner, or otherwise act on behalf of the City as an agent. Contractor shall not, at any time or in any manner, represent that it or any of its agents, servants or employees are in any manner agents, servants or employees of City. Contractor agrees to pay all required taxes on amounts paid to Contractor under this Contract, and to indemnify and hold the City harmless from any and all taxes, assessments, penalties, and interest asserted against the City by reason of the independent contractor relationship created by this Contract. The City shall have the right to offset against the amount of any compensation due to Contractor under this Contract any amount due to the City from Contractor as a result of its failure to promptly pay to the City any reimbursement or indemnification arising under this Section.

M. Construction. In the event of any asserted ambiguity in, or dispute regarding the interpretation of any matter herein, the interpretation of this Contract or any incorporated documents shall not be resolved by any rules of interpretation providing for interpretation against the party who causes the uncertainty to exist or against the party who drafted the entirety or a portion of the Contract or incorporated document.

N. Appendices; Precedence. All documents referenced as appendicies in this Agreement are hereby incorporated in this Agreement. In the event of any discrepancy between the express or implied subject matters of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail.

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EXECUTED the day of 20___, at Beverly Hills,
California.

CITY OF BEVERLY HILLS
A Municipal Corporation
LESTER J. FRIEDMAN
Mayor
ATTEST:

HUMA AHMED
City Clerk
CONTRACTOR: KYA Services LLC

BROOKS BERRY
Chief Financial Officer

MARVIN FUENTES
Controller
APPROVED AS TO FORM: APPROVED AS TO CONTENT:

LAURENCE S. WIENER NANCY HUNT-COFFEY
City Attorney City Manager
SHANA E. EPSTEIN
Director of Public Works

MANDANA MOTAHARI
City Architect
SHARON L’HEUREUX-DRESSEL
Risk Manager

ANTHONY RODSTEIN
Purchasing Services Manager
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B0785-0001\2994275v3.doc

APPENDIX A

CONTRACT AMOUNT AND PAYMENT PROCEDURES

1.0 CONTRACT AMOUNT
City shall compensate Contractor for the satisfactory performance of the work described in Appendix A in an amount not to exceed One Hundred Seventy-Six Thousand Eight Hundred Eighty-Five Dollars ($176,885.00), including labor, taxes, materials, expenses, and shipping/delivery.

Contingency in an amount not to exceed Twelve Thousand Three Hundred Eighty-Two Dollars ($12,382.00) for additional, unforeseen, and unanticipated work outside the Scope of Work described in Appendix B and shall not be undertaken without the express direction by City in writing. Compensation for said additional work shall be mutually agreed upon by City and Contractor in writing.

In no event shall this Contract total exceed One Hundred Eighty-Nine Thousand Two Hundred Sixty-Seven Dollars ($189,267.00).

2.0 PROGRESS PAYMENTS

2.1 Based upon Applications for Payment submitted to the City, the City shall make progress payments on account of the Contract Amount as set forth on the Cover Page of the Contract to the Contractor as provided below.

2.2 City shall make payment to the Contractor within thirty (30) days after receipt of a proper Application for Payment.

2.3 Each Application for Payment shall be based upon the approved Schedule of Values submitted by the Contractor. The Schedule of Values shall allocate the entire Contract Amount among the various portions of the Work and be prepared in such form and supported by such data to substantiate its accuracy as may be required.

2.4 Applications for Payment shall indicate the percentage of completion of each portion of the Work as of the end of the period covered by the Application for payment.

2.5 The amount of each progress payment shall be computed as follows:

2.5.1 Take that portion of the Contract Amount properly allocable to completed and satisfactory work as determined by multiplying the percentage completion of each portion of the work by the share of the total Contract Amount allocated to that portion of the work in the Schedule of Values, less a retention of five percent (5%).

2.5.2 Add that portion of the Contract Amount properly allocable to materials and equipment delivered and suitably stored at the site for subsequent incorporation in the completed construction (or, if approved in advance by the City, suitably stored off the site at a location agreed upon in writing), less a retention of five percent (5%).

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2.5.3 Subtract the aggregate of previous payments made by the City.

2.6 Pursuant to Section 22300 of the Public Contract Code, at the request and expense of the Contractor, securities equivalent to the retention amount withheld may be deposited with the City or with a state or federally chartered bank as the escrow agent, and City shall then pay such moneys to the Contractor. Alternatively, the Contractor may request and the City shall make payment of retentions earned directly to the escrow agent at the expense of the Contractor. If Contractor elects one of these options, Contractor shall execute an escrow agreement in a form approved by the City Attorney.

2.7 Reduction or limitation of retention, if any, shall be upon written request by the Contractor. The City, at its discretion, may reduce the total retention withheld or release retention for a specific item of work in accordance with the law.

3.0 FINAL PAYMENT

3.1 The final payment, constituting the entire unpaid balance of the Contract Amount, including the retention, shall be made by the City to the Contractor when (1) the Contract has been fully performed by the Contractor except for the Contractor's responsibility to correct nonconforming work as agreed to between the City and the Contractor; and (2) a final Certificate for Payment has been submitted by the Contractor and approved by the City; and (3) the Work has been accepted by the City Council of the City of Beverly Hills; and (4) a Notice of Completion has been filed. Final payment shall be made by the City not more than forty (40) days after completion of the above, but only to the extent that no stop payment notices or other requirements to withhold funds are then in effect.

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APPENDIX B

SCOPE OF WORK
I. Infectious Disease
A. Contractor shall be required to know and adhere to the California Occupational Safety and Health Act of 1973 (“CalOSHA”) COVID-19 Prevention Non-Emergency Regulations, the California Department of Public Health orders and all state, federal and local regulations regarding COVID-19 and other infectious diseases that may pose a risk to public health.

B. Contractor shall advise employees who have any symptoms of COVID-19, the common cold, influenza or infectious disease not to report to work.

C. Contractor shall notify their City Responsible Principal and the Risk Manager immediately upon learning that an employee who was working onsite at a City facility has been diagnosed with COVID-19 or any infectious disease.

For questions, please contact City’s Responsible Principal or Risk Management at 310- 285-1073.

II. Services
Under the direction of the City Architect or her designee, Contractor shall provide all labor, tools, management, materials, parts and supplies, equipment, and transportation necessary to remove existing broadloom carpet and install new carpet tiles and wall base within the City Library, as delineated in KYA Services LLC Proposal dated July 26, 2024, attached hereto as Attachment 1 to Appendix B, and in the plans and specifications attached hereto as Attachment 2 to Appendix B.

Contractor guarantees the work shall be performed in accordance with the Scope of Work specified herein and to City's full satisfaction and in accordance with all relevant codes and regulations
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ATTACHMENT 1 TO APPENDIX B
CONTRACTOR QUOTE dated July 26, 2024
Docusign Envelope ID: 0E2E1359-E43C-48D4-B75A-5215F345ADD4 07/26/2024
KYA

EMP LO Y EE OW N ED

PREPARED FOR
Mandana Motahari
City of Beverly Hills
3102851000
[email protected]
Beverly Hills - Library 2nd floor &
Bookstore
Project Number P-0102398 Contact
Craig Maurer
1800 E. McFadden Ave.

Santa Ana, CA
[email protected]
Pages 6 LICENSE 984827 (B, C15, D12, A, C20, C10, C33)
DIR# 1000003379
21 B0785-0001\2994275v3.doc
Docusign Envelope ID: 0E2E1359-E43C-48D4-B75A-5215F345ADD4

EMPLOYEE OWN ED
Proposal: P-0102398
To: City of Beverly Hills
455 North Rexford Drive
Beverly Hills, CA 90210
RA: Craig Maurer
RA Phone:

RA Email: [email protected]
Site: City of Beverly Hills
Address: 455 North Rexford Drive
Beverly Hills, CA 90210
Site Qualifications and General Scope of Work
Priced Per KYA Shaw CMAS 4-20-00-0127B
Date: 07/26/2024
Terms: Net30
DIR# 1000003379
Notes: Sales tax rate will be based upon the shipping address. Price is good for 30 days from date of quote.

Initials ________ _
!ht{, J'i a legal agreemem - plea~e tead carefully
( omplele a11d lmt,al all page, Propo,11/ Number P-0102398 2 22
B0785-0001\2994275v3.doc
Docusign Envelope ID: 0E2E1359-E43C-48D4-B75A-5215F345ADD4

SCOPE OF WORK - PRICING

EMPLOYEE OWNED
Beverly Hills - Library 2nd floor & Bookstore Quantity U/M Price Value Taxable 5T301 KNOTTED ECOWORX®TILE (24"x24") 860 SY $52.91 $45,502.60 T 51081 Color Frame (24"x24") 1400 SY $33.99 $47,586.00 T 10304 Walk Right In II 24"x24" 40 SY $4306 $1,722 40 T
4151 - Pressure Sensitive Universal Adhesive 32 EA $228.89 $7,324.48 T 169CA 4 in Straight Wall Base Sticks Thermoplastic Rubber 16 BX $139.35 $2,229.60 T 141VS Cove Tube Adhesive 8 BX $95.71 $765.68 T
Carpet Tile Installation 2260 SY $10.73 $24,249.80
Take up Removal of Carpet 2260 SY $13.50 $30,510.00
4" Vinyl Base Installation (excludes materials) 1600 LF $3.17 $5,072.00 Bonding EA $1,935.00 $1,935.00
Sales Tax 9,987.42
Total Price $176,884.98
Initials _________ _
!ht{, J'i a legal agreemem - plea~e tead carefully
( omplele a11d lmt,al all page, Propo,11/ Number P-0102398 3 B0785-0001\2994275v3.doc
ATTACHMENT 2 TO APPENDIX B
First Floor – Floor Plan
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24 B0785-0001\2994275v3.doc
Second Floor – Floor Plan
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APPENDIX C

PAYMENT BOND
KNOW ALL PERSONS BY THESE PRESENTS that:

WHEREAS, the City of Beverly Hills, California, hereinafter "City", has awarded to ________________________________________ [Name of Contractor] hereinafter designated as "Principal," a Contract for _____________________________________ within the City; WHEREAS, said Principal is required under the terms of the Contract, which is incorporated herein, and the California Civil Code, to file a good and sufficient payment bond with the City to secure the claims to which reference is made in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code;
NOW, THEREFORE, we, the undersigned Principal, and ,
("Surety") a duly admitted surety insurer under the laws of the State of California, as Surety, are held firmly bound unto the City and all contractors, subcontractors, laborers, material suppliers, and other persons employed in the performance of the Contract and referred to in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code in the penal sum of:
_______________________________________________________ Dollars ($_________________ ), for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to this work or labor, that the surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this bond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorney’s fees, incurred by the City in successfully enforcing this obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.

It is hereby expressly stipulated and agreed that this bond shall inure to the benefit of any and all persons, companies, and corporations entitled to file claims under Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this bond.

Should the condition of this bond be fully performed, then this obligation shall become null and void, otherwise it shall be and remain in full force and effect.

FURTHER the Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the Contract Documents, or of the work to be performed thereunder, shall in any way affect the obligations of this bond, and it does hereby waive notice of any such change, extension of time, alteration, or addition to the terms of the Contract Documents or to the work or specifications thereunder. Surety hereby waives notice of any such change, extension, alteration, or addition.

IN WITNESS WHEREOF, three (3) identical counterparts of this instrument, each of which shall for all purposes be deemed an original hereof, have been duly executed by the Principal and Surety named herein, on the date set forth below, the name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body.

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DATE: _____________________________________________
"PRINCIPAL" "SURETY"
______________________________________
______________________________________
BY: BY: _________________________________
Its Its
BY: BY: _________________________________
Its Its
{ SEAL } { SEAL }
NOTE: THIS BOND MUST BE EXECUTED IN TRIPLICATE AND DATED. ALL SIGNATURES

MUST BE NOTARIZED, AND EVIDENCE OF THE AUTHORITY OF ANY PERSON SIGNING AS ATTORNEY-IN-FACT MUST BE ATTACHED.

APPROVED AS TO FORM:

LAURENCE S. WIENER
City Attorney
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APPENDIX D

PERFORMANCE BOND
KNOW ALL PERSONS BY THESE PRESENTS that:

WHEREAS, the City of Beverly Hills, California, hereinafter "City", has awarded to _________________ [Name of Contractor] hereinafter designated as “principal,” a Contract for _________________________________ within the City;
Whereas, principal is required under the terms of the Contract, which is incorporated herein, to furnish a bond for the faithful performance of the Contract;
Now, therefore, we, the principal and _________________________, as surety, are held and firmly bound unto the City hereinafter called (“Surety”), in the penal sum of ____________________________ dollars ($__________) lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, successors, executors and administrators, jointly and severally, firmly by these presents.

The condition of this obligation is such that if the above bounded principal, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provisions in the Contract and any alteration thereof made as therein provided, on his or their part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless the City and its officers, agents and employees, as therein stipulated, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.

As a part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by the City in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered.

The surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract or to the work to be performed thereunder or the specifications accompanying the same shall in anywise affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract or to the work or to the specifications.

IN WITNESS WHEREOF, three (3) identical counterparts of this instrument, each of which shall for all purposes be deemed an original hereof, have been duly executed by the Principal and Surety named herein, on the date set forth below, the name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body.

Docusign Envelope ID: 0E2E1359-E43C-48D4-B75A-5215F345ADD4 28 B0785-0001\2994275v3.doc
DATE: _____________________________________________
"PRINCIPAL" "SURETY"
______________________________________
______________________________________
BY: BY: _________________________________
Its Its
BY: BY: _________________________________
Its Its
{ SEAL } { SEAL }
NOTE: THIS BOND MUST BE EXECUTED IN TRIPLICATE AND DATED. ALL SIGNATURES MUST

BE NOTARIZED, AND EVIDENCE OF THE AUTHORITY OF ANY PERSON SIGNING AS ATTORNEY-IN-FACT MUST BE ATTACHED.

APPROVED AS TO FORM:

LAURENCE S. WIENER
City Attorney
Docusign Envelope ID: 0E2E1359-E43C-48D4-B75A-5215F345ADD4 29 B0785-0001\2994275v3.doc

APPENDIX E

CERTIFICATE OF INSURANCE
(PUBLIC LIABILITY)
This is to certify that the following endorsement is part of the policy(ies) described below:

Named Insured (Contractor) Companies Affording Coverage A.

Address B.

C.

Policy
Number
Company
A,B,C
Coverage Expiration
Date
B.I. Limits
P.D.

Aggregate
[ ] Automobile Liability
[ ] General Liability
[ ] Products/Completed Operations
[ ] Blanket Contractual
[ ] Contractor’s Protective
[ ] Personal injury
[ ] Other
[ ] Excess Liability
[ ] Workers’ Compensation
It is hereby understood and agreed that the City of Beverly Hills, its City Council and each member thereof and every officer and employee of the City shall be named as a joint and several assureds with respect to claims arising out of the following project: ____________________________ It is further agreed that the following indemnity agreement between the City of Beverly Hills and the named insured is covered under the policy: Contractor agrees to indemnify, hold harmless and defend City, its City Council and each member thereof and every officer and employee of City from any and all liability or financial loss resulting from any suits, claims, losses or actions brought against and from all cost and expenses of litigation brought against City, its City Council and each member thereof and any officer or employee of City which results directly or indirectly from the wrongful or negligent actions of contractor’s officers, employees, agents, or others employed by contractor while engaged by contractor in the (performance of this Agreement) construction of this project.

It is further agreed that the inclusion of more than one assured shall not operate to increase the limit of the company’s liability and that insurer waives any right on contribution with insurance which may be available to City of Beverly Hills.

In the event of cancellation or material change in the above coverage, the company will give 30 days’ written notice of cancellation or material change to the certificate holder.

Except to certify that the policy(ies) described above have the above endorsement attached, this certificate or verification of insurance is not an insurance policy and does not amend, extend or alter the coverage afforded by the policies listed herein. Notwithstanding any requirement, term, condition of any contract or other document with respect to which this certification or verification of insurance may be issued or may Docusign Envelope ID: 0E2E1359-E43C-48D4-B75A-5215F345ADD4 30 B0785-0001\2994275v3.doc
pertain, the insurance afforded by the policies described herein is subject to all the terms, exclusions and conditions of such policies.

DATE __________________________ BY __________________________

AUTHORIZED INSURANCE

REPRESENTATIVE
AGENCY __________________________ TITLE ___________________________ __________________________
__________________________
ADDRESS ___________________________
__________________________
Docusign Envelope ID: 0E2E1359-E43C-48D4-B75A-5215F345ADD4 31 B0785-0001\2994275v3.doc

APPENDIX F

CERTIFICATE OF INSURANCE
(Workers’ Compensation)
WHEREAS, the City of Beverly Hills has requires certain insurance to be provided by:
_____________________________________________________________ _____________________________________________________________ NOW, THEREFORE, the undersigned insurance company does hereby certify that it has issued the policy or policies described below to the following named insureds and that the same are in force at this time.

1. This certificate is issued to: City of Beverly Hills, City Hall, 455 North Rexford Drive, Beverly Hills, California.

2. The insureds under such policy or policies are:
_____________________________________________________________ _____________________________________________________________

3. Workers’ Compensation Policy or Policies in a form approved by the Insurance Commissioner of California covering all operations of the named insureds, as follows:

POLICY NUMBER EFFECTIVE DATE EXPIRATION DATE
______________
______________
______________
______________
______________
______________
______________
______________
______________

3. Said policy or policies shall not be canceled, nor shall there by any reduction in coverage or limits of liability, unless and until thirty days written notice thereof has been served upon the City Clerk of the City of Beverly Hills. ________________________________
By______________________________
Its Authorized Representative
Docusign Envelope ID: 0E2E1359-E43C-48D4-B75A-5215F345ADD4 32 B0785-0001\2994275v3.doc

APPENDIX G

STATEMENT ACKNOWLEDGING OBLIGATION TO COMPLY

WITH CALIFORNIA LABOR LAW

1. Contractor acknowledges that the project as defined in this Agreement between Contractor and City, to which this Agreement to Comply with California Labor Law Requirements is attached and incorporated by reference, is a “public work” as defined in Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code (“Chapter 1”), and that this Agreement is subject to (a) Chapter 1, including without limitation, Labor Code Section 1771 and (b) the rules and regulations established by the Department of Industrial Relations (“DIR”) implementing such statutes. Contractor shall perform all work on the project as a public work.

Contractor shall comply with and be bound by all the terms, rules and regulations described in 1(a) and 1(b) as though set forth in full herein.

2. California law requires the inclusion of specific Labor Code provisions in certain contracts. The inclusion of such specific provisions below, whether or not required by California law, does not alter the meaning or scope of Section 1 above.

3. The project is subject to compliance monitoring and enforcement by the DIR.

Pursuant to Labor Code Section 1771.4, Contractor shall post job site notices, as prescribed by regulation.

4. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Agreement are on file at City Hall and will be made available to any interested party on request. Contractor acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and Contractor shall post such rates at each job site covered by this Agreement.

5. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. Contractor shall, as a penalty to City, forfeit two hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Contractor or by any subcontractor.

6. Contractor shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Contractor and each subcontractor to (1) keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776, (2) certify and make such payroll records available for inspection as provided by Section 1776, and (3) inform City of the location of the records.

7. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6 and 1777.7 and California Administrative Code title 8, section 200 et seq. concerning the employment of apprentices on public works projects. Contractor shall be responsible for compliance with these aforementioned sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Contractor shall provide City with a copy of the information submitted to any applicable apprenticeship program. Within 60 days after concluding work pursuant to this Agreement, Contractor and each of its subcontractors shall submit to City a verified statement of the journeyman and apprentice hours performed under this Agreement.

Docusign Envelope ID: 0E2E1359-E43C-48D4-B75A-5215F345ADD4 33 B0785-0001\2994275v3.doc

8. Contractor acknowledges that eight hours labor constitutes a legal day’s work.

Contractor shall comply with and be bound by Labor Code Section 1810. Contractor shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. Contractor shall, as a penalty to City, forfeit twenty-five dollars ($25) for each worker employed in the performance of this Agreement by Contractor or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code section 1815, work performed by employees of Contractor in excess of eight hours per day, and 40 hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of eight hours per day at not less than one and onehalf times the basic rate of pay.

9. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Contractor hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”

10. For every subcontractor who will perform work on the project, Contractor shall be responsible for such subcontractor’s compliance with Chapter 1 and Labor Code Sections 1860 and 3700, and Contractor shall include in the written contract between it and each subcontractor a copy of those statutory provisions and a requirement that each subcontractor shall comply with those statutory provisions. Contractor shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor’s compliance, including without limitation, conducting a periodic review of the certified payroll records of the subcontractor and upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages. Contractor shall diligently take corrective action to halt or rectify any failure.

Docusign Envelope ID: 0E2E1359-E43C-48D4-B75A-5215F345ADD4 34 B0785-0001\2994275v3.doc
APPENDIX H: DESIGNATION OF SUBCONTRACTORS
[Public Contract Code 4104]
List all Subcontractors doing work under the Agreement.

Name under which
Subcontractor is Licensed
California Contractor’s
License Number(s) &
Class(es)
Address & Phone Number Type of Work
(e.g., Electrical)
Docusign Envelope ID: 0E2E1359-E43C-48D4-B75A-5215F345ADD4 Certificate Of Completion
Envelope Id: 0E2E1359E43C48D4B75A5215F345ADD4 Status: Sent Subject: Complete with Docusign: KYA Services LLC - Library Carpet Replacement - Phase 2 (rev) Source Envelope:

Document Pages: 34 Signatures: 7 Envelope Originator:

Certificate Pages: 3 Initials: 0 Erin Justus
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
455 N. Rexford Drive
Beverly Hills, CA 90210
[email protected]
IP Address: 198.245.189.169
Record Tracking
Status: Original
8/20/2024 10:55:58 AM
Holder: Erin Justus
[email protected]
Location: DocuSign
Signer Events Signature Timestamp
Brooks Berry
[email protected]
Chief Financial Officer
KYA Services LLC
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 76.81.208.42
Sent: 8/20/2024 11:02:21 AM
Viewed: 8/21/2024 2:42:10 PM
Signed: 8/21/2024 2:42:55 PM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Marvin Fuentes
[email protected]
Chief Financial Officer
KYA Services LLC
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 76.81.208.42
Sent: 8/20/2024 11:02:21 AM
Viewed: 8/20/2024 4:59:46 PM
Signed: 8/21/2024 8:59:34 AM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Deborah R. Hakman for
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 166.199.151.121
Signed using mobile
Sent: 8/21/2024 2:42:57 PM
Viewed: 8/21/2024 2:53:44 PM
Signed: 8/21/2024 2:53:57 PM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Sharon L'Heureux Dressel
[email protected]
Risk Manager
Sharon Dressel
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.166
Sent: 8/21/2024 2:54:00 PM
Viewed: 8/21/2024 3:47:51 PM
Signed: 8/21/2024 3:47:59 PM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
DocuSign·
Signer Events Signature Timestamp
Anthony Rodstein
[email protected]
Purchasing Services Manager
City of Beverly Hills (Finance Department)
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.181
Sent: 8/21/2024 3:48:01 PM
Resent: 8/22/2024 10:52:45 AM
Resent: 8/26/2024 7:39:09 AM
Resent: 8/27/2024 7:52:54 AM
Viewed: 8/28/2024 7:16:17 AM
Signed: 8/28/2024 7:16:27 AM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Mandana Motahari
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.169
Sent: 8/21/2024 3:48:02 PM
Viewed: 8/21/2024 6:23:42 PM
Signed: 8/21/2024 6:23:58 PM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Shana E. Epstein
[email protected]
Director of Public Works
Security Level: Email, Account Authentication
(None) Signature Adoption: Pre-selected Style
Using IP Address: 23.242.81.95
Sent: 8/28/2024 7:16:30 AM
Resent: 8/28/2024 4:54:48 PM
Viewed: 8/28/2024 5:58:11 PM
Signed: 8/28/2024 5:58:38 PM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Anthony Rodstein
[email protected]
Purchasing Services Manager
City of Beverly Hills (Finance Department)
Security Level: Email, Account Authentication
(None)
Sent: 8/28/2024 5:58:40 PM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Nancy Hunt-Coffey
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Lester J. Friedman
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Huma Ahmed
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Jessika Vasquez
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Keith Sterling
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Jackie Galeas
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 8/20/2024 11:02:21 AM
Payment Events Status Timestamps