AGENDA REPORT
Meeting Date: September 10, 2024
Item Number:
To: Honorable Mayor & City Council
From: Daren Grilley, Assistant Director of Public Works/City Engineer Tristan Malabanan, Project Manager
Subject: ACCEPTANCE OF THE CONTRACT WORK FOR PEDESTRIAN CROSSING TRAFFIC SIGNAL IMPROVEMENTS – 400 BLOCK
OF N. BEVERLY DRIVE PROJECT BY CROSSTOWN
ELECTRICAL & DATA, INC., IN THE FINAL AMOUNT OF
$427,577.70; AND
AUTHORIZATION OF CITY CLERK TO RECORD NOTICE OF
COMPLETION
Attachments: 1. Notice of Completion
RECOMMENDATION
Staff recommends that City Council accept the described contract work by Crosstown Electrical & Data, Inc. in the final amount of $427,577.70 and authorize the City Clerk to record the attached Notice of Completion.
INTRODUCTION
This report provides information to City Council for the acceptance of the contract work in the final amount of $427,577.70 and authorization for the recordation of the Notice of Completion by the City Clerk with the Los Angeles County Recorder.
DISCUSSION
On May 16, 2023, a contract in the amount of $371,866 was awarded to Crosstown Electrical & Data, Inc. on the basis of sealed competitive bids received after public advertising for the Pedestrian Crossing Traffic Signal Improvements – 400 Block of N.
Beverly Drive project. Additionally, a contingency of $37,187 (10%) was approved, for a total purchase order amount of $409,053. This project provided for the repair and replacement of existing traffic signal infrastructure at the referenced pedestrian crossing.
Meeting Date: September 10, 2024
In November 2023, a traffic collision caused extensive damage to the traffic signal pole on the southwest corner of South Santa Monica Boulevard (SSM Boulevard) and Rodeo Drive requiring immediate removal of the pole for public safety. On May 17, 2024, a change order was executed in the amount of $45,061.95 with Crosstown Electrical & Data, Inc. to install a new concrete foundation, conduit and pull box; assemble and stand the traffic signal pole; and to restore the adjacent concrete sidewalk. To accommodate this change order, staff issued a purchase order change order in the amount of $50,000 which included a contingency of $4,938.05.
On August 19, 2024, a change order was executed in the amount of $10,649.75 with Crosstown Electrical & Data, Inc. to upgrade pedestrian push buttons to a touchless model to make the crossings more user friendly to pedestrians and accommodate extra excavation work due to unmarked utilities. The total change order work completed for this project amounted to $55,711.70. Public Works Engineering Division staff inspected all the work and is satisfied that the work was completed according to the contract documents approved for this project.
FISCAL IMPACT
The original construction contract purchase order (which included a contract amount of $371,866 plus a $37,187 contingency amount) was $409,053. The added budget for the traffic signal work at Rodeo Drive and SSM Boulevard increased the total purchase order to $459,053. With completed change order work, the final contract amount is $427,577.70, leaving a purchase order balance of $31,475.30, which will be returned to the fund balance.
The current amount paid on the contract is $406,198.81 with a retention balance of $21,378.89 due to be paid 35 days after the recordation of the Notice of Completion.
Funds for this project are as follows:
FUNDING
SOURCE
P.O.
AMOUNT
AMOUNT
PAID
RETENTION
EARNED TOTAL P.O. BALANCE
Urban Design $459,053 $406,198.81 $21,378.89 $427,577.70 $31,475.30 Shana Epstein,
Director of Public Works
Approved By
Attachment 1
THIS DOCUMENT IS OFFICIAL BUSINESS
OF THE CITY OF BEVERLY HILLS AND
ENTITLED TO FREE RECORDING UNDER
SECTION 6103 OF THE GOVERNMENT CODE
Requested by Huma Ahmed
AFTER RECORDING MAIL TO:
CITY CLERK'S OFFICE
Room 290, City Hall
455 North Rexford Drive
Beverly Hills, CA 90210
Space above this line for recorder's use
NOTICE OF COMPLETION
Notice is hereby given that:
1. The undersigned is owner of the interest or estate stated below in the property hereinafter described.
2. The full name of the undersigned is City of Beverly Hills
3. The full address of the undersigned is 455 North Rexford Drive, Beverly Hills, CA 90210
4. The nature of the title of the undersigned is: In fee.
5. The full names and addresses of all persons who hold title with the undersigned are:
None
6. A work of improvement on the property hereinafter described was completed on August 20, 2024
7. The name of the contractor, if any, for such work of improvement was CROSSTOWN ELECTRICAL & DATA, INC.
8. The property on which said work of improvement was completed is in the Cities of Los Angeles and Beverly Hills, County of Los Angeles, and State of California, as is described as:
PEDESTRIAN CROSSING TRAFFIC SIGNAL IMPROVEMENTS – 400 BLOCK OF N. BEVERLY DRIVE (NTB 23-350-39)
9. The street address of said property is None
Dated: City of Beverly Hills
STATE OF CALIFORNIA } Signature of }
COUNTY OF LOS ANGELES } Owner or Owners }
Huma Ahmed, being duly sworn, says: That she is the City Clerk of the City of Beverly Hills, the corporation that executed the foregoing notice as owner of the aforesaid interest or estate in the property therein described; that she makes this verification of behalf of said corporation; that she has read said notice and knows the contents thereof, and that the facts therein stated are true.
Signature of
Corporate Officer
Named Above X