AGENDA REPORT
Meeting Date: November 7, 2024
Item Number:
To: Honorable Mayor & City Council
From: Daren Grilley, Assistant Director of Public Works/City Engineer Manu Dhaliwal, Associate Project Manager
Subject: AWARD OF A CONTRACT TO THE LOWEST RESPONSIBLE
BIDDER, PAVECO CONSTRUCTION, INC., FOR THE STREET
AND ALLEY IMPROVEMENTS FY24/25 WITHIN THE CITY OF
BEVERLY HILLS, CALIFORNIA, IN THE AMOUNT OF
$2,386,712.50; AND
APPROVAL OF THE PLANS AND SPECIFICATIONS
THEREFOR WITH RESPECT TO DESIGN CRITERIA; AND
APPROVAL OF A PURCHASE ORDER IN THE AMOUNT OF
$2,625,383.75 TO PAVECO CONSTRUCTION, INC. FOR THE
PROJECT; AND
PURSUANT TO THE PROVISIONS OF THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA), CITY COUNCIL WILL
ALSO CONSIDER FINDING THE PROJECT EXEMPT FROM
FURTHER REVIEW UNDER CEQA
Attachments: 1. Agreement with Paveco Construction, Inc.
2. Categorical Exemption
3. Location Map
______________________________________________________________________________
RECOMMENDATION
Staff recommends City Council approve the award of a contract to the lowest responsible bidder, Paveco Construction, Inc., for the street and alley improvements at various locations Citywide in the amount of $2,386,712.50; approve the plans and specifications for the project with respect to design criteria; approve a construction contingency of 10% in the amount of $238,671.25; approve the issuance of a purchase order to Paveco Construction, Inc. in the amount of $2,625,383.75; and pursuant to the
BEVERLY
HILLS
.~
Meeting Date: November 7, 2024
provisions of the California Environmental Quality Act (CEQA), City Council will also consider finding the project exempt from further review under CEQA.
INTRODUCTION
This report is a request for City Council approval to award a contract to the lowest responsible bidder for the Street and Alley Improvements FY24/25 project.
DISCUSSION
The City utilizes a Pavement Management Program (PMP) to assess the condition of all streets in the City’s 140-mile network and make informed decisions regarding the timing and type of repairs needed to maintain the street network. The life of a pavement varies depending on several factors, including traffic volumes, heavy truck or bus traffic, underlying soil, utility cuts and drainage considerations.
The proposed project will rehabilitate approximately 0.46 miles of streets and 2.12 miles of alley, which equates to 1.7% of the City’s total street and alley infrastructure. The project will increase the service life of these pavements by around 25 years.
On September 9, 2024, a Notice Inviting Bids was published on the City’s web portal PlanetBids. Fourteen contractors downloaded the project construction documents as prime contractors. On October 3, 2024, four bids were received and opened as follows:
Paveco Construction, Inc. $2,386,712.50
Toro Enterprises $2,644,800.00
Sequel Contractors, Inc. $2,755,675.00
PALP dba Excel Paving $2,798,875.00
Engineer’s Estimate $2,400,000.00
The above bid amounts were tabulated using unit prices, which take precedence over the submitted total bid amounts. All documents submitted by these bidders were in order, and the apparent low bidder is Paveco Construction, Inc.
Paveco Construction, Inc. is a licensed contractor in good standing that has experience completing similar projects with other nearby cities.
ENVIRONMENTAL ASSESSMENT
The Project has been assessed in accordance with the authority and criteria contained in the California Environmental Quality Act (CEQA, Public Resources Code Sections 21000 et seq.), the State CEQA Guidelines[1] (California Code of Regulations, Title 14, Section 15000 et seq.), and the environmental regulations of the City. Upon review by Public Works Department staff, the project appears to qualify for a Class 1 Categorical Exemption (Existing Facilities) in accordance with the requirements of Section 15301 of the state CEQA Guidelines. This exemption is applicable to the maintenance or minor alteration of existing public facilities involving negligible or no expansion of existing or former use. Therefore, it is recommended that City Council find the Project exempt from further review under the provisions of CEQA.
[1] The CEQA Guidelines and Statute are available online at https://www.califaep.org/statute_and_guidelines.php Meeting Date: November 7, 2024
FISCAL IMPACT
A construction contingency allowance in the amount of $238,671.25 has been included in the total purchase order amount of $2,625,383.75. Any change orders that require expenditures from this allowance shall be made only upon written request in accordance with the Beverly Hills Municipal Code §3-3-110 regarding change orders.
Funds for this project are budgeted in Fiscal Year 2024/25 Capital Improvement Program and are provided as follows:
ACCOUNT NUMBER FUND DESCRIPTION AMOUNT
83005205-850000-00195 Solid Waste Alley Maintenance $2,000,000.00 60012402-850000-00195 Infrastructure Street and Sidewalk $625,383.75 TOTALS $2,625,383.75
Shana Epstein,
Director of Public Works
Approved By
Attachment 1
AGREEMENT
THIS AGREEMENT, made and entered into this 7
th day of November, 2024, by and between the CITY OF BEVERLY HILLS, a municipal corporation, hereinafter referred to as “City”, and Paveco Construction, Inc.
5049 Bleecker St.
Baldwin Park, CA 91706
hereinafter referred to as “Contractor”;
W I T N E S S E T H
In this consideration of their covenants the parties hereto agree as follows:
1. Contractor shall furnish all labor, materials and equipment necessary to perform the following work in the City of Beverly Hills, California, strictly in accordance with the Notice to Bidders, Proposal form, Plans and Specifications for such improvement, Standard Contractual Requirements and inclusive of Addendums, each of which documents are made a part of this Contract as though fully set forth herein:
STREET AND ALLEY IMPROVEMENTS FY24/25 WITHIN THE CITY OF BEVERLY HILLS, CALIFORNIA
2. In consideration of such work City agrees to pay Contractor and Contractor agrees to accept the sum of Two Million Three Hundred Eighty-Six Thousand Seven Hundred Twelve Dollars and Fifty Cents ($2,386,712.50) in the manner provided in subject Plans and Specifications and subject to adjustment provided therein.
3. Concurrently with the execution of this Contract, Contractor shall file with the City the bonds and certificates of insurance specified in said Standard Contractual Requirements.
4. This Contract shall not be assigned without the written permission of the City Council.
IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and year first above written.
ATTEST:
____________________________________________
HUMA AHMED, City Clerk
CITY OF BEVERLY HILLS,
A municipal corporation
____________________________________________
LESTER J. FRIEDMAN, Mayor
APPROVED AS TO CONTENT:
____________________________________________
NANCY HUNT-COFFEY, City Manager
CONTRACTOR:
____________________________________________
____________________________________________
SHARON L’HEUREUX DRESSEL, Risk Manager
____________________________________________
____________________________________________
SHANA E. EPSTEIN, Director of Public Works
____________________________________________
DAREN GRILLEY, Assistant Director of Public Works/
City Engineer
____________________________________________
ANTHONY RODSTEIN, Purchasing Services Manager
APPROVED AS TO FORM:
____________________________________________
LAURENCE S. WIENER, City Attorney
FUNDS AVAILABLE:
____________________________________________
JEFF S. MUIR, Director of Finance
Attachment 2
Manu Dhaliwal□
I[ Print Form
Notice of Exemption Appendix E
To: Office of Planning and Research
P.O. Box 3044, Room 113
Sacramento, CA 95812-3044
From: (Public Agency): City of Beverly Hills - Public Works Department 345 Foothill Rd
Beverly Hills, CA 9021 O
County Clerk
County of: _L_os_A_ng_e_les ____ _ (Address)
12400 Imperial Highway
Norwalk, CA 90650
Project Title: Street and Alley Improvements FY 24/25
Project Applicant: _C_it_y_o_f _B_ev_e_rl_y_H_il_ls ________________________ _ Project Location - Specific:
Citywide - Various Locations
Project Location - City: _B_e_ve_r_ly_H_i_lls _____ _ Project Location - County: _L_o_s _A_ng_e_le_s ____ _ Description of Nature, Purpose and Beneficiaries of Project:
R/R sidewalk, curb & gutter, ADA ramps. Grind and pave alleys and streets at various locations throughout the City.
Name of Public Agency Approving Project: _C_it_y_o_f _B_ev_e_rl_y_H_il_ls ________________ _ Name of Person or Agency Carrying Out Project: _C_it_y_o_f_B_e_ve_r_ly_H_ill_s ______________ _ Exempt Status: (check one):
D Ministerial (Sec. 21080(b)(1 ); 15268);
D Declared Emergency (Sec. 21080(b)(3); 15269(a));
D Emergency Project (Sec. 21080(b)(4); 15269(b)(c));
rn Categorical Exemption. State type and section number: Class 15301 Existing Facilities; (c) D Statutory Exemptions. State code number: ___________________ _ Reasons why project is exempt:
This project is exempt because it involves repairs to existing pavement surfaces with no change in the roadway footprint or additional lanes.
Class 15301 Existing Facilities; (c) Existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities (this includes road grading for the purpose of public safety, and other alterations such as the addition of bicycle facilities, including but not limited to bicycle parking, bicycle-share facilities and bicycle lanes, transit improvements such as bus lanes, pedestrian crossings, street trees, and other similar alterations that do not create additional automobile lanes) Lead Agency
Contact Person: Manu Dhaliwal ------------- Area Code/Telephone/Extension: 310-285-2513 If filed by applicant:
1. Attach certified document of exemption finding.
2. Has a Notice of Exemption been filed by the public agency approving the project? Yes No Signature: ------------ Date: 11/07/24
■ Signed by Lead Agency Signed by Applicant
Authority cited: Sections 21083 and 21110, Public Resources Code.
Reference: Sections 21108, 21152, and 21152.1, Public Resources Code.
Title: Associate Project Manager
Date Received for filing at QPR: _____ _
Revised 2011
Attachment 3
N CRESCENT DR
N BEVERLY DR
N REXFORD DR
N CANON DR
WHITTIER DR
N ROXBURY DR
N CAMDEN DR
N MAPLE DR
N PALM DR
N DOHENY DR
OLYMPIC BLVD
N SANTA MONICA BLVD
CARMELITA AV
ELEVADO AV
LOMITAS
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SUNSET BLVD
SUNSET BLVD
SAN VICENTE BLVD
GLENVILLE DR
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WILSHIRE BLVD
S BEVERLY DR
WILSHIRE BLVD
N SANTA MONICA BLVD
WILSHIRE BLVD
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MEADOW DR
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LINDACREST DR
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SUNNYVALE WY
STONEWOOD DR
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N ELM DR
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N ALPINE DR
N SIERRA DR
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Date: 8-1-2024
LEGEND
PAVING 2024-2025
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STREET & ALLEY IMPROVEMENTS
FISCAL YEAR 24/25
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PUBLIC WORKS & TRANSPORTATION
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345 FOOTHILL ROAD
BEVERLY HILLS, CA 90210
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