AGENDA REPORT
Meeting Date: December 3, 2024
Item Number:
To: Honorable Mayor & City Council
From: Mandana Motahari, City Architect
Ji Kim, Project Manager
Karen Domerchie, Project Manager
Subject: ACCEPTANCE OF THE CONTRACT WORK FOR:
A. 438 N. BEVERLY – 439 N. CAÑON DRIVE TENANT
BUILDING PARTIAL ROOFING REPLACEMENT PROJECT
WITH PACIFIC SINGLE PLY ROOFING, INC. IN THE FINAL
AMOUNT OF $767,260.47; AND
AUTHORIZATION OF CITY CLERK TO RECORD NOTICE
OF COMPLETION
B. FIRE STATION NO. 3 PARKING GARAGE ROLL UP
DOORS PROJECT WITH COMMERCIAL DOOR
COMPANY, INC. IN THE FINAL AMOUNT OF $138,961;
AND
AUTHORIZATION OF CITY CLERK TO RECORD NOTICE
OF COMPLETION
Attachments: 1. Notice of Completion – Pacific Single Ply Roofing, Inc.
2. Notice of Completion – Commercial Door Company, Inc.
RECOMMENDATION
438 N. Beverly – 439 N. Cañon Drive Tenant Building Partial Roofing Replacement Project Staff recommends City Council accept the described contract work with Pacific Single Ply Roofing, Inc. and authorize the City Clerk to record the attached Notice of Completion.
Fire Station No. 3 Parking Garage Roll Up Doors Project Staff recommends City Council accept the described contract work with Commercial Door Company, Inc. and authorize the City Clerk to record the attached Notice of Completion.
BEVERL
HILLS
i
Meeting Date: December 3, 2024
INTRODUCTION
This report provides information and requests City Council’s acceptance of the contract work indicated below and authorization of the City Clerk to record the Notices of Completion (Attachments 1-2) with the Los Angeles County Recorder.
DISCUSSION
438 N. Beverly – 439 N. Canon Drive Tenant Building Partial Roofing Replacement Project 438 N. Beverly Drive – 439 N. Cañon Drive is a three-story tenant building over a fourlevel subterranean parking garage with retail use on the ground floor and office use on the second and third floors. The building was constructed in 2003, and the original roofing has not been replaced for 20 years. Over the past few winters, various leaks have occurred in the building. After investigation, it was determined that existing roofing needed replacement. The contract work addressed roofing replacement with a new glass fiber reinforced adhered thermoplastic PVC roofing system. The selected roofing system has been used on several City buildings and has proven to be a reliable and well performing system.
During construction, an unforeseen condition was discovered at the lower roof parapet.
Existing roofing and metal flashing was not installed per the original documents and was contributing as an additional source to the leaks. As a result, one change order amounting to $23,741.47 was issued during construction.
Staff from Public Works and certified manufacturer’s inspector inspected the work and are satisfied that work has been performed consistent with construction documents.
Fire Station No.3 Parking Garage Roll Up Doors Replacement Project Fire Station No. 3 is a two-story building with a total area of approximately 12,000 square feet. The building was built in 1970 and has an attached parking garage on the north side.
Fire Department staff park their vehicles in this parking garage, and the garage also houses the fueling station for the fire engines.
The parking garage has gates on the street and alley sides of the fire station. The gates were original to the building and required manual operation every time a vehicle entered or exited the parking garage, or whenever a fire engine needed to be refueled. The scope of this project included the replacement of the existing gates with new automatic roll up doors.
The result of this work has significantly improved the ability to enter and exit the parking garage and has improved the Fire Department’s operations by improving access to fire engines refueling station.
During construction, as requested by the Fire Department staff, work scope was reduced, resulting in a credit amount of $8,949; the scope changed involved removing the access control pole and bollard and associated concrete work.
Staff from the Public Works, Fire, and Community Development Departments inspected the work and are satisfied that all work performed is consistent with construction documents.
Meeting Date: December 3, 2024
FISCAL IMPACT
438 N. Beverly – 439 N. Canon Drive Tenant Building Partial Roofing Replacement Project Funding for this project is budgeted in Fund 405, Capital Improvements Project No. 00833, Building Envelope Improvements on City Structures. The total contract amount is $817,870.00, which includes a contingency amount of $74,351.00. Due to existing unforeseen conditions, one change order in the amount of $23,741.47 was issued. The total project cost amounts to $767,260.47. The unspent amount of $50,609.53 from the contingency will be credited back to the original funding source.
The current amount paid on the contract is $728,897.45 with a retention balance of $38,363.02 to be paid 35 days after recording the Notice of Completion.
Fire Station No.3 Parking Garage Roll Up Doors Replacement Project Funding for this project is budgeted in Fund 405, Capital Improvements Projects No. 00587, Fire Station No. 3 – Maintenance and Improvement. The total contract amount is $147,910, plus a contingency amount of $22,187 totaling to $170,097. Change orders for scope reduction for this project resulted in a credit amount of $8,949 bringing the new contract amount to $138,961. The unspent contingency and the credit amounts to $31,136, which will be credited back to the original funding source.
The current amount paid on the contract is $126,454, with a retention balance of $12,507 to be paid 35 days after the recordation of the Notice of Completion.
Shana Epstein,
Director of Public Works
Approved By
Attachment 1
THIS DOCUMENT IS OFFICIAL BUSINESS
OF THE CITY OF BEVERLY HILLS AND
ENTITLED TO FREE RECORDING UNDER
SECTION 6103 OF THE GOVERNMENT CODE
Requested by Huma Ahmed
AFTER RECORDING MAIL TO:
CITY CLERK'S OFFICE
Room 290, City Hall
455 North Rexford Drive
Beverly Hills, CA 90210
Space above this line for recorder's use
NOTICE OF COMPLETION
Notice is hereby given that:
1. The undersigned is owner of the interest or estate stated below in the property hereinafter described.
2. The full name of the undersigned is: City of Beverly Hills
3. The full address of the undersigned is: 455 North Rexford Drive, Beverly Hills, CA 90210
4. The nature of the title of the undersigned is: In fee
5. The full names and addresses of all persons who hold title with the undersigned are: None
6. A work of improvement on the property hereinafter described was completed on: November 18, 2024
7. The name of the contractor, if any, for such work of improvement was: Pacific Single Ply Roofing, Inc.
8. The property on which said work of improvement was completed is in the City of Beverly Hills, County of Los Angeles, and State of California, as is described as: 438 N. Beverly – 439 N. Cañon Drive Tenant Building Partial Roofing Replacement Project (RFB 24-350-16)
9. The street address of said property is: 438 N. Beverly – 439 N. Cañon Drive, Beverly Hills, CA 90210 Dated:
STATE OF CALIFORNIA } Signature of }
COUNTY OF LOS ANGELES } Owner or Owners }
Huma Ahmed, being duly sworn, says: That she is the City Clerk of the City of Beverly Hills, the corporation that executed the foregoing notice as owner of the aforesaid interest or estate in the property therein described; that she makes this verification of behalf of said corporation; that she has read said notice and knows the contents thereof, and that the facts therein stated are true.
Signature of
Corporate Officer
Named Above X
Attachment 2
THIS DOCUMENT IS OFFICIAL BUSINESS
OF THE CITY OF BEVERLY HILLS AND
ENTITLED TO FREE RECORDING UNDER
SECTION 6103 OF THE GOVERNMENT CODE
Requested by Huma Ahmed
AFTER RECORDING MAIL TO:
CITY CLERK'S OFFICE
Room 290, City Hall
455 North Rexford Drive
Beverly Hills, CA 90210
Space above this line for recorder's use
NOTICE OF COMPLETION
Notice is hereby given that:
1. The undersigned is owner of the interest or estate stated below in the property hereinafter described.
2. The full name of the undersigned is: City of Beverly Hills
3. The full address of the undersigned is: 455 North Rexford Drive, Beverly Hills, CA 90210
4. The nature of the title of the undersigned is: In fee
5. The full names and addresses of all persons who hold title with the undersigned are: None
6. A work of improvement on the property hereinafter described was completed on: December 3, 2024
7. The name of the contractor, if any, for such work of improvement was: Commercial Door Company, Inc.
8. The property on which said work of improvement was completed is in the City of Beverly Hills, County of Los Angeles, and State of California, as is described as: Fire Station No. 3 Parking Garage Roll Up Doors Project (RFB 24-350-17)
9. The street address of said property is: 180 S. Doheny Drive, Beverly Hills, CA 90211 Dated:
STATE OF CALIFORNIA } Signature of }
COUNTY OF LOS ANGELES } Owner or Owners }
Huma Ahmed, being duly sworn, says: That she is the City Clerk of the City of Beverly Hills, the corporation that executed the foregoing notice as owner of the aforesaid interest or estate in the property therein described; that she makes this verification of behalf of said corporation; that she has read said notice and knows the contents thereof, and that the facts therein stated are true.
Signature of
Corporate Officer
Named Above X