AGENDA REPORT
Meeting Date: December 10, 2024
Item Number:
To: Honorable Mayor & City Council
From: Huma Ahmed, City Clerk
Subject: RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS
AMENDING THE CONFLICT OF INTEREST CODE FOR VARIOUS
CITY DEPARTMENTS
Attachments: 1. Resolution with Final Revised Departmental Conflict of Interest Code Exhibits B
2. Redlined Departmental Conflict of Interest Code Exhibits B
RECOMMENDATION
Staff recommends that the City Council adopt the resolution approving the amendments to Exhibit B of the existing Conflict of Interest Code for the following City departments:
City Clerk, Community Development, Community Services, Finance, Fire, Policy and Management, and Public Works.
INTRODUCTION
California Government Code Section 87300 requires that government agencies adopt and enforce a Conflict of Interest Code which lists the positions designated to file the Form 700 Statement of Economic Interests and their disclosure categories. California Government Code Section 87306 requires that agencies amend its Conflict of Interest Code in the event of changed circumstances such as creation of new positions, relevant changes in the duties assigned to existing positions, and/or deletion of positions. As the City of Beverly Hills’ code reviewing body, the City Council is requested to review and approve the attached amendments.
DISCUSSION
Each year the City’s departments review their Conflict of Interest Code and submit a list of employees designated to file the Form 700 Statement of Economic Interests.
Similarly, the City’s various Commissions review their Conflict of Interest Code biennially. The amendments presented in the attached exhibits are a result of staffing changes. Upon approval of the Conflict of Interest Codes, all designated employees will be given a copy of their respective Conflict of Interest Code and Form 700 Statement of Economic Interests for filing by the designated deadline.
E-9
Meeting Date: December 10, 2024
FISCAL IMPACT
There are no financial impacts as a result of this action.
Huma Ahmed,
City Clerk
Approved By
Attachment 1
Resolution with Final Revised Departmental Conflict of
Interest Code Exhibits B
B0785-0001\3048013v1.doc
RESOLUTION NO. 24-R-___________
RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS
AMENDING THE CONFLICT OF INTEREST CODE FOR VARIOUS
CITY DEPARTMENTS
WHEREAS, the City Council of the City of Beverly Hills (“City”) is the code reviewing body for the City’s Conflict of Interest Code for all City agencies; WHEREAS, the City Clerk, Community Development, Community Services, Finance, Fire, Policy and Management and Public Works departments have submitted amendments related to the list of designated positions for their departments; and WHEREAS, the list of designated positions for each of the City’s departments are set forth in Exhibit B of the Conflict of Interest Code.
NOW, THEREFORE, the Council of the City of Beverly Hills does resolve as follows:
SECTION 1. Exhibit B of the Conflict of Interest Codes for the following departments only: City Clerk, Community Development, Community Services, Finance, Fire, Policy and Management and Public Works, which exhibits contain the list of designated employees and disclosure categories, as attached hereto and incorporated herein by this reference, are hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause this resolution and her certification to be entered into the Book of Resolutions of the Council of this City.
ADOPTED:
LESTER J. FRIEDMAN
Mayor of the City of Beverly Hills, California
ATTEST:
(SEAL)
HUMA AHMED
City Clerk
Docusign Envelope ID: AD6A8D03-C5CE-45EA-93EF-4B94CA20F5C4 -2-
B0785-0001\3048013v1.doc
APPROVED AS TO FORM: APPROVED AS TO CONTENT:
LAURENCE S. WIENER NANCY HUNT-COFFEY
City Attorney City Manager
Docusign Envelope ID: AD6A8D03-C5CE-45EA-93EF-4B94CA20F5C4 -3-
B0785-0001\3048013v1.doc
REVISED EXHIBIT B
FOR CITY CLERK, COMMUNITY DEVELOPMENT, COMMUNITY SERVICES, FINANCE,
FIRE, POLICY AND MANAGEMENT, AND PUBLIC WORKS
Docusign Envelope ID: AD6A8D03-C5CE-45EA-93EF-4B94CA20F5C4 2024 COI
EXHIBIT “B”
CITY CLERK'S OFFICE
Position Title Disclosure Requirements
City Clerk All Categories
Assistant City Clerk All Categories
Deputy City Clerk All Categories
Records and Archives Manager All Categories
Management Analyst All Categories
Designated Consultants
Consultants who make (not just recommend) governmental decisions, such as whether to approve a rate, rule, or regulation, whether to issue, deny, suspend, or revoke any permit, license, application, certificate or similar authorization, adopt or grant City approval to a plan, design, report, study, or adopt or grant City approval of policies, standards, or guidelines for the City or any subdivision thereof.
Consultants who serve in a staff capacity with the City, and in that capacity participate in making a governmental decision by providing information, an opinion, or a recommendation for the purpose of affecting the decision without significant intervening substantive review.
Consultants who perform the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a designated position in the City’s Conflict of Interest Code.
Disclosure Requirements
All reportable interests in real property in the jurisdiction; reportable income and business positions; reportable investments; and reportable gifts, unless the City Manager determines in writing that a particular consultant is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements described in the section.1 1 When the consultant is a corporation or partnership, only individuals who fit into one of the three categories of “Designated Consultants” must file disclosure statements.
Docusign Envelope ID: AD6A8D03-C5CE-45EA-93EF-4B94CA20F5C4 2024 COI
Disclosure required at the same level as a comparable designated position in the same or similar City Department identified elsewhere in this Code.
Disclosure required at the same level as the comparable designated position identified elsewhere in this Code.
Disclosure Categories For All Positions Listed
A. Reportable investments. (FPPC Form 700, Schedules A-l and A-2.) B. Reportable interests in real property in the Jurisdiction. (FPPC Form 700, Schedule B.) C. Reportable income, loans and business positions. (FPPC Form 700, Schedules C, D, B, and F.)
D. Reportable gifts and travel payments. (FPPC Form 700, Schedules E and F.) 1 If the City Manager determines in writing that a particular consultant is not required to fully comply with the requisite disclosure requirements, then such written determination shall include a description of the consultant's duties and, based upon that description, a statement of the extent of disclosure requirements. The City Manager’s determination is a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code.
Docusign Envelope ID: AD6A8D03-C5CE-45EA-93EF-4B94CA20F5C4 2024 COI
EXHIBIT “B”
COMMUNITY DEVELOPMENT DEPARTMENT (ADMINISTRATIVE)
Position Title Disclosure Requirements
Director of Community Development All Categories
Management Analyst (3) All Categories
Community Development Commission Specialist Categories C & D Community Development Manager All Categories
COMMUNITY DEVELOPMENT DEPARTMENT (PLANNING)
Position Title Disclosure Requirements
City Planner/Assistant Director of Community All Categories Development
Principal Planner (3) All Categories
Senior Planner (3) All Categories
Associate Planner (9) All Categories
Assistant Planner (1) All Categories
Urban Designer All Categories
Project Manager All Categories
Associate Project Manager All Categories
Senior Building Inspector All Categories
COMMUNITY DEVELOPMENT DEPARTMENT (DEVELOPMENT SERVICES) Position Title Disclosure Requirements
City Building Official/Assistant Director of Community
Development
All Categories
Senior Plan Review Engineer/Architect (5) All Categories Docusign Envelope ID: AD6A8D03-C5CE-45EA-93EF-4B94CA20F5C4 2024 COI
Building Inspector II (6) All Categories
Senior Building Inspector (3) All Categories
Building Inspection Manager All Categories
Customer Service Representative (6) Categories C & D
Development Services Tech II (1) Categories C & D
Supervising Plan Review Engineer All Categories
Permit Center Supervisor All Categories
Deputy Building Official All Categories
COMMUNITY DEVELOPMENT DEPARTMENT (COMMUNITY PRESERVATION SERVICES) Position Title Disclosure Requirements
Code Enforcement Manager All Categories
Senior Code Enforcement Officer (2) All Categories
Code Enforcement Officer (5) All Categories
COMMUNITY DEVELOPMENT DEPARTMENT (RENT STABILIZATION)
Position Title Disclosure Requirements
Deputy Director of Rent Stabilization All Categories
Management Analyst All Categories
Senior Management Analyst All Categories
Customer Service Representatives (2) Categories C & D
COMMUNITY DEVELOPMENT DEPARTMENT (COMMUNITY FILMING AND EVENT
PERMITS)
Position Title Disclosure Requirements
Special Events and Filming Coordinator All Categories
Project Staff Assistant (2) Categories C & D
Docusign Envelope ID: AD6A8D03-C5CE-45EA-93EF-4B94CA20F5C4 2024 COI
Designated Consultants
Consultants who make (not just recommend) governmental decisions, such as whether to approve a rate, rule, or regulation, whether to issue, deny, suspend, or revoke any permit, license, application, certificate or similar authorization, adopt or grant City approval to a plan, design, report, study, or adopt or grant City approval of policies, standards, or guidelines for the City or any subdivision thereof.
Consultants who serve in a staff capacity with the City, and in that capacity participate in making a governmental decision by providing information, an opinion, or a recommendation for the purpose of affecting the decision without significant intervening substantive review.
Consultants who perform the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a designated position in the City’s Conflict of Interest Code.
Disclosure Requirements
All reportable interests in real property in the jurisdiction; reportable income and business positions; reportable investments; and reportable gifts, unless the City Manager determines in writing that a particular consultant is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements described in the section.1 Disclosure required at the same level as a comparable designated position in the same or similar City Department identified elsewhere in this Code.
Disclosure required at the same level as the comparable designated position identified elsewhere in this Code.
Disclosure Categories For All Positions Listed
A. Reportable investments. (FPPC Form 700, Schedules A-l and A-2.) B. Reportable interests in real property in the Jurisdiction. (FPPC Form 700, Schedule B.) C. Reportable income, loans and business positions. (FPPC Form 700, Schedules C, D, B, and F.)
D. Reportable gifts and travel payments. (FPPC Form 700, Schedules E and F.) 1 When the consultant is a corporation or partnership, only individuals who fit into one of the three categories of “Designated Consultants” must file disclosure statements. 1 If the City Manager determines in writing that a particular consultant is not required to fully comply with the requisite disclosure requirements, then such written determination shall include a description of the consultant's duties and, based upon that description, a statement of the extent of disclosure requirements. The City Manager’s determination is a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code.
Docusign Envelope ID: AD6A8D03-C5CE-45EA-93EF-4B94CA20F5C4 2024 COI
EXHIBIT “B”
COMMUNITY SERVICES DEPARTMENT (RECREATION AND PARKS)
Position Title Disclosure Requirements
Director of Community Services All Categories
Assistant Director of Community Services All Categories Deputy Director of Community Services All Categories
Community Services Manager All Categories
Recreation Services Manager All Categories
Senior Recreation Supervisors All Categories
Recreation Supervisors Type D
Venue Supervisor – Historic Site Type D
Ranger Supervisor Type D
Customer Service Supervisor Type D
Communication and Marketing Coordinator All Categories
Executive Assistant Type D
Management Assistant Type D
COMMUNITY SERVICES DEPARTMENT (ADMINISTRATIVE SUPPORT)
Position Title Disclosure Requirements
Senior Management Analyst Type D
Management Analyst Type D
COMMUNITY SERVICES DEPARTMENT (LIBRARY)
Position Title Disclosure Requirements
Library Administrator All Categories
Library Services Manager All Categories
Librarian III All Categories
Docusign Envelope ID: AD6A8D03-C5CE-45EA-93EF-4B94CA20F5C4 2024 COI
Designated Consultants
Consultants who make (not just recommend) governmental decisions, such as whether to approve a rate, rule, or regulation, whether to issue, deny, suspend, or revoke any permit, license, application, certificate or similar authorization, adopt or grant City approval to a plan, design, report, study, or adopt or grant City approval of policies, standards, or guidelines for the City or any subdivision thereof.
Consultants who serve in a staff capacity with the City, and in that capacity participate in making a governmental decision by providing information, an opinion, or a recommendation for the purpose of affecting the decision without significant intervening substantive review.
Consultants who perform the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a designated position in the City’s Conflict of Interest Code.
Disclosure Requirements
All reportable interests in real property in the jurisdiction; reportable income and business positions; reportable investments; and reportable gifts, unless the City Manager determines in writing that a particular consultant is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements described in the section.1
Disclosure required at the same level as a comparable designated position in the same or similar City Department identified elsewhere in this Code.
Disclosure required at the same level as the comparable designated position identified elsewhere in this Code.
Disclosure Categories For All Positions Listed
A. Reportable investments. (FPPC Form 700, Schedules A-l and A-2.) B. Reportable interests in real property in the Jurisdiction. (FPPC Form 700, Schedule B.) C. Reportable income, loans and business positions. (FPPC Form 700, Schedules C, D, B, and F.)
D. Reportable gifts and travel payments. (FPPC Form 700, Schedules E and F.) 1 When the consultant is a corporation or partnership, only individuals who fit into one of the three categories of “Designated Consultants” must file disclosure statements. 1 If the City Manager determines in writing that a particular consultant is not required to fully comply with the requisite disclosure requirements, then such written determination shall include a description of the consultant's duties and, based upon that description, a statement of the extent of disclosure requirements. The City Manager’s determination is a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code.
Docusign Envelope ID: AD6A8D03-C5CE-45EA-93EF-4B94CA20F5C4 2024 COI
EXHIBIT “B”
FINANCE DEPARTMENT
Position Title Disclosure Requirements
City Treasurer All Categories
Deputy City Treasurer All Categories
Director of Finance All Categories
Assistant Director of Finance All Categories
Accounting Manager All Categories
Budget Manager All Categories
Revenue Services Manager All categories
Revenue Operations Investigator All Categories
Planning and Research Analyst All Categories
Senior Budget & Financial Analyst All Categories
Budget & Financial Analyst All Categories
Senior Management Analyst All Categories
Customer Services Supervisor All Categories
Senior Account Specialist Categories C & D only
Account Specialist Categories C & D only
Designated Consultants
Consultants who make (not just recommend) governmental decisions, such as whether to approve a rate, rule, or regulation, whether to issue, deny, suspend, or revoke any permit, license, application, certificate or similar authorization, adopt or grant City approval to a plan, design, report, study, or adopt or grant City approval of policies, standards, or guidelines for the City or any subdivision thereof.
Consultants who serve in a staff capacity with the City, and in that capacity participate in making a governmental decision by providing information, an opinion, or a recommendation for the purpose of affecting the decision without significant intervening substantive review.
Consultants who perform the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a designated position in the City’s Conflict of Interest Code.
Disclosure Requirements
All reportable interests in real property in the jurisdiction; reportable income and business positions; reportable investments; and reportable gifts, unless the City Manager determines in Docusign Envelope ID: AD6A8D03-C5CE-45EA-93EF-4B94CA20F5C4 2024 COI
writing that a particular consultant is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements described in the section.1
Disclosure required at the same level as a comparable designated position in the same or similar City Department identified elsewhere in this Code.
Disclosure required at the same level as the comparable designated position identified elsewhere in this Code.
Disclosure Categories For All Positions Listed
A. Reportable investments. (FPPC Form 700, Schedules A-l and A-2.) B. Reportable interests in real property in the Jurisdiction. (FPPC Form 700, Schedule B.) C. Reportable income, loans and business positions. (FPPC Form 700, Schedules C, D, B, and F.)
D. Reportable gifts and travel payments. (FPPC Form 700, Schedules E and F.) 1 When the consultant is a corporation or partnership, only individuals who fit into one of the three categories of “Designated Consultants” must file disclosure statements. 1 If the City Manager determines in writing that a particular consultant is not required to fully comply with the requisite disclosure requirements, then such written determination shall include a description of the consultant's duties and, based upon that description, a statement of the extent of disclosure requirements. The City Manager’s determination is a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code.
Docusign Envelope ID: AD6A8D03-C5CE-45EA-93EF-4B94CA20F5C4 2024 COI
EXHIBIT “B”
FIRE DEPARTMENT
Position Title Disclosure Requirements
Fire Chief All Categories
Deputy Fire Chief All Categories
Fire Battalion Chief All Categories
Assistant Fire Chief (Fire Marshal) All Categories
Assistant Fire Chief (Training) All Categories
Fire Administrator All Categories
EMS Division Chief All Categories
Human Services Administrator All Categories
Emergency Management Manager All Categories
Human Services Outreach Manager All Categories
Human Services Specialist All Categories
Designated Consultants
Consultants who make (not just recommend) governmental decisions, such as whether to approve a rate, rule, or regulation, whether to issue, deny, suspend, or revoke any permit, license, application, certificate or similar authorization, adopt or grant City approval to a plan, design, report, study, or adopt or grant City approval of policies, standards, or guidelines for the City or any subdivision thereof.
Consultants who serve in a staff capacity with the City, and in that capacity participate in making a governmental decision by providing information, an opinion, or a recommendation for the purpose of affecting the decision without significant intervening substantive review.
Consultants who perform the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a designated position in the City’s Conflict of Interest Code.
Disclosure Requirements
All reportable interests in real property in the jurisdiction; reportable income and business positions; reportable investments; and reportable gifts, unless the City Manager determines in writing that a particular consultant is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements described in the section.1
1 When the consultant is a corporation or partnership, only individuals who fit into one of the three categories of “Designated Consultants” must file disclosure statements.
Docusign Envelope ID: AD6A8D03-C5CE-45EA-93EF-4B94CA20F5C4 2024 COI
Disclosure required at the same level as a comparable designated position in the same or similar City Department identified elsewhere in this Code.
Disclosure required at the same level as the comparable designated position identified elsewhere in this Code.
Disclosure Categories For All Positions Listed
A. Reportable investments. (FPPC Form 700, Schedules A-l and A-2.) B. Reportable interests in real property in the Jurisdiction. (FPPC Form 700, Schedule B.) C. Reportable income, loans and business positions. (FPPC Form 700, Schedules C, D, B, and F.)
D. Reportable gifts and travel payments. (FPPC Form 700, Schedules E and F.) 1 If the City Manager determines in writing that a particular consultant is not required to fully comply with the requisite disclosure requirements, then such written determination shall include a description of the consultant's duties and, based upon that description, a statement of the extent of disclosure requirements. The City Manager’s determination is a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code.
Docusign Envelope ID: AD6A8D03-C5CE-45EA-93EF-4B94CA20F5C4 2024 COI
EXHIBIT “B”
POLICY AND MANAGEMENT
Position Title Disclosure Requirements
City Manager All Categories
Assistant City Manager All Categories
Deputy City Manager (1) All Categories
Management Analyst (1) All Categories
Executive Assistant to City Council Categories C & D only Office Manager Categories C & D only
Public Information Coordinator Categories C & D only
Community Outreach Manager All Categories
Municipal Affairs Program Manager All Categories
Real Property Development Manager All Categories
Public Information Manager All Categories
Senior Management Analyst All Categories
Deputy Director Special Projects, Public Safety All Categories Docusign Envelope ID: AD6A8D03-C5CE-45EA-93EF-4B94CA20F5C4 2024 COI
Designated Consultants
Consultants who make (not just recommend) governmental decisions, such as whether to approve a rate, rule, or regulation, whether to issue, deny, suspend, or revoke any permit, license, application, certificate or similar authorization, adopt or grant City approval to a plan, design, report, study, or adopt or grant City approval of policies, standards, or guidelines for the City or any subdivision thereof.
Consultants who serve in a staff capacity with the City, and in that capacity participate in making a governmental decision by providing information, an opinion, or a recommendation for the purpose of affecting the decision without significant intervening substantive review.
Consultants who perform the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a designated position in the City’s Conflict of Interest Code.
Disclosure Requirements
All reportable interests in real property in the jurisdiction; reportable income and business positions; reportable investments; and reportable gifts, unless the City Manager determines in writing that a particular consultant is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements described in the section.1 Disclosure required at the same level as a comparable designated position in the same or similar City Department identified elsewhere in this Code.
Disclosure required at the same level as the comparable designated position identified elsewhere in this Code.
Disclosure Categories For All Positions Listed
A. Reportable investments. (FPPC Form 700, Schedules A-l and A-2.) B. Reportable interests in real property in the Jurisdiction. (FPPC Form 700, Schedule B.) C. Reportable income, loans and business positions. (FPPC Form 700, Schedules C, D, B, and F.)
D. Reportable gifts and travel payments. (FPPC Form 700, Schedules E and F.) 1 When the consultant is a corporation or partnership, only individuals who fit into one of the three categories of “Designated Consultants” must file disclosure statements. 1 If the City Manager determines in writing that a particular consultant is not required to fully comply with the requisite disclosure requirements, then such written determination shall include a description of the consultant's duties and, based upon that description, a statement of the extent of disclosure requirements. The City Manager’s determination is a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code.
Docusign Envelope ID: AD6A8D03-C5CE-45EA-93EF-4B94CA20F5C4 2024 COI
EXHIBIT “B”
PUBLIC WORKS DEPARTMENT
Position Title Disclosure Requirements
Director of Public Works All Categories
Deputy Director of Public Works/Operational Support All Categories Solid Waste Manager All Categories
Solid Waste and Stormwater Supervisor (2) All Categories Solid Waste Inspector (2) All Categories
Parking Services Manager All Categories
Water System Supervisor/Water Distribution All Categories Water System Supervisor/Water Treatment All Categories
Facilities Maintenance Supervisor All Categories
Fleet Supervisor All Categories
Fleet Manager All Categories
Central Storeroom Supervisor All Categories
Assistant Director of Public Works/City Engineer All Categories Utilities General Manager All Categories
Customer Relations Manager All Categories
Customer Relations Coordinator All Categories
Management Analyst (3) All Categories
Senior Management Analyst (4) All Categories
Parking Supervisor (3) All Categories
Water System Inspector All Categories
Environmental Programs Inspector (2) All Categories
Water Quality Specialist All Categories
Docusign Envelope ID: AD6A8D03-C5CE-45EA-93EF-4B94CA20F5C4 2024 COI
Park Maintenance Superintendent All Categories
Street Services Manager All Categories
Drainage System Supervisor All Categories
Electrical/Comm System Supervisor All Categories
General Park Maintenance Supervisor (1) All Categories
Field Supervisor All Categories
Parking Technician Supervisor All Categories
Street Maintenance Supervisor All Categories
Environmental Compliance & Sustainability Manager All Categories Planning & Research Analyst All Categories
Sustainability Program Administrator All Categories
Water Resources Operations Manager All Categories
Project Manager (6) All Categories
Contract Administrative Assistant (2) All Categories
Associate Project Manager (4) All Categories
City Architect All Categories
City Engineer All Categories
Engineering Manager All Categories
Transportation Planner (2) All Categories
Transportation Engineer All Categories
Facilities Superintendent All Categories
Park Services Supervisor (2) All Categories
Parks/Urban Forest Manager All Categories
Public Works Manager All Categories
Supervising Public Works Inspector All Categories
Sustainability Analyst (2) All Categories
Docusign Envelope ID: AD6A8D03-C5CE-45EA-93EF-4B94CA20F5C4 2024 COI
Water Resource Engineer All Categories
Tenant Relations Coordinator All Categories
Civiltec – Consultant All Categories
Designated Consultants
Consultants who make (not just recommend) governmental decisions, such as whether to approve a rate, rule, or regulation, whether to issue, deny, suspend, or revoke any permit, license, application, certificate or similar authorization, adopt or grant City approval to a plan, design, report, study, or adopt or grant City approval of policies, standards, or guidelines for the City or any subdivision thereof.
Consultants who serve in a staff capacity with the City, and in that capacity participate in making a governmental decision by providing information, an opinion, or a recommendation for the purpose of affecting the decision without significant intervening substantive review.
Consultants who perform the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a designated position in the City’s Conflict of Interest Code.
Disclosure Requirements
All reportable interests in real property in the jurisdiction; reportable income and business positions; reportable investments; and reportable gifts, unless the City Manager determines in writing that a particular consultant is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements described in the section.1
Disclosure required at the same level as a comparable designated position in the same or similar City Department identified elsewhere in this Code.
Disclosure required at the same level as the comparable designated position identified elsewhere in this Code.
Disclosure Categories For All Positions Listed
A. Reportable investments. (FPPC Form 700, Schedules A-l and A-2.) B. Reportable interests in real property in the Jurisdiction. (FPPC Form 700, Schedule B.) C. Reportable income, loans and business positions. (FPPC Form 700, Schedules C, D, B, and F.)
D. Reportable gifts and travel payments. (FPPC Form 700, Schedules E and F.) 1 When the consultant is a corporation or partnership, only individuals who fit into one of the three categories of “Designated Consultants” must file disclosure statements. 1 If the City Manager determines in writing that a particular consultant is not required to fully comply with the requisite disclosure requirements, then such written determination shall include a description of the consultant's duties and, based upon that description, a statement of the extent of disclosure requirements. The City Manager’s determination is a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code.
Docusign Envelope ID: AD6A8D03-C5CE-45EA-93EF-4B94CA20F5C4 Certificate Of Completion
Envelope Id: AD6A8D03C5CE45EA93EF4B94CA20F5C4 Status: Sent Subject: Complete with Docusign: Resolution_ Conflict of Interest.pdf Source Envelope:
Document Pages: 19 Signatures: 1 Envelope Originator:
Certificate Pages: 2 Initials: 0 Megan Grilley
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
455 N. Rexford Drive
Beverly Hills, CA 90210
[email protected]
IP Address: 198.245.189.166
Record Tracking
Status: Original
12/5/2024 11:39:08 AM
Holder: Megan Grilley
[email protected]
Location: DocuSign
Signer Events Signature Timestamp
Laurence S. Wiener
[email protected]
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Sent: 12/5/2024 11:48:32 AM
Resent: 12/5/2024 3:33:17 PM
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Signed: 12/5/2024 5:16:49 PM
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Anthony Rodstein
[email protected]
Purchasing Services Manager
City of Beverly Hills (Finance Department)
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Nancy Hunt Coffey
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Lester J. Friedman
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Huma Ahmed
[email protected]
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Envelope Sent Hashed/Encrypted 12/5/2024 11:48:32 AM
Envelope Updated Security Checked 12/5/2024 3:33:16 PM
Envelope Updated Security Checked 12/5/2024 3:33:16 PM
Payment Events Status Timestamps
Attachment 2
Redlined Departmental Conflict of Interest Code Exhibits B 2024 COI
EXHIBIT “B”
CITY CLERK'S OFFICE
Position Title Disclosure Requirements
City Clerk All Categories
Assistant City Clerk All Categories
Deputy City Clerk All Categories
Records and Archives Manager All Categories
Management Analyst All Categories
Designated Consultants
Consultants who make (not just recommend) governmental decisions, such as whether to approve a rate, rule, or regulation, whether to issue, deny, suspend, or revoke any permit, license, application, certificate or similar authorization, adopt or grant City approval to a plan, design, report, study, or adopt or grant City approval of policies, standards, or guidelines for the City or any subdivision thereof.
Consultants who serve in a staff capacity with the City, and in that capacity participate in making a governmental decision by providing information, an opinion, or a recommendation for the purpose of affecting the decision without significant intervening substantive review.
Consultants who perform the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a designated position in the City’s Conflict of Interest Code.
Disclosure Requirements
All reportable interests in real property in the jurisdiction; reportable income and business positions; reportable investments; and reportable gifts, unless the City Manager determines in writing that a particular consultant is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements described in the section.1 1 When the consultant is a corporation or partnership, only individuals who fit into one of the three categories of “Designated Consultants” must file disclosure statements. 2024 COI
Disclosure required at the same level as a comparable designated position in the same or similar City Department identified elsewhere in this Code.
Disclosure required at the same level as the comparable designated position identified elsewhere in this Code.
Disclosure Categories For All Positions Listed
A. Reportable investments. (FPPC Form 700, Schedules A-l and A-2.) B. Reportable interests in real property in the Jurisdiction. (FPPC Form 700, Schedule B.) C. Reportable income, loans and business positions. (FPPC Form 700, Schedules C, D, B, and F.)
D. Reportable gifts and travel payments. (FPPC Form 700, Schedules E and F.) 1 If the City Manager determines in writing that a particular consultant is not required to fully comply with the requisite disclosure requirements, then such written determination shall include a description of the consultant's duties and, based upon that description, a statement of the extent of disclosure requirements. The City Manager’s determination is a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code.
2024 COI
EXHIBIT “B”
COMMUNITY DEVELOPMENT DEPARTMENT (ADMINISTRATIVE)
Position Title Disclosure Requirements
Director of Community Development All Categories
Management Analyst (3) All Categories
Senior Management Analyst All Categories
Community Development Commission Specialist Categories C & D Community Development Manager All Categories
COMMUNITY DEVELOPMENT DEPARTMENT (PLANNING)
Position Title Disclosure Requirements
City Planner/Assistant Director of Community All Categories Development
Principal Planner (3) All Categories
Senior Planner (3) All Categories
Associate Planner (9) All Categories
Assistant Planner (1) All Categories
Urban Designer All Categories
Project Manager All Categories
Management Analyst All Categories
Associate Project Manager All Categories
Senior Building Inspector All Categories
COMMUNITY DEVELOPMENT DEPARTMENT (DEVELOPMENT SERVICES) Position Title Disclosure Requirements
City Building Official/Assistant Director of Community
Development
All Categories
2024 COI
Senior Plan Review Engineer/Architect (5) All Categories Building Inspector II (6) All Categories
Senior Building Inspector (3) All Categories
Building Inspection Manager All Categories
Customer Service Representative (6) Categories C & D
Development Services Tech II (1) Categories C & D
Structural Engineer All Categories
Civil Engineer All Categories
Supervising Plan Review Engineer All Categories
Permit Center Supervisor All Categories
Deputy Building Official All Categories
COMMUNITY DEVELOPMENT DEPARTMENT (COMMUNITY PRESERVATION SERVICES) Position Title Disclosure Requirements
Code Enforcement Manager All Categories
Senior Code Enforcement Officer (2) All Categories
Code Enforcement Officer (5) All Categories
COMMUNITY DEVELOPMENT DEPARTMENT (RENT STABILIZATION)
Position Title Disclosure Requirements
Deputy Director of Rent Stabilization All Categories
Management Analyst All Categories
Senior Management Analyst All Categories
Customer Service Representatives (2) Categories C & D
Code Enforcement Officer All Categories
2024 COI
COMMUNITY DEVELOPMENT DEPARTMENT (COMMUNITY FILMING AND EVENT
PERMITS)
Position Title Disclosure Requirements
Special Events and Filming Coordinator All Categories
Project Staff Assistant (2) Categories C & D
Program Operations Specialist (1PT) Categories C & D
Designated Consultants
Consultants who make (not just recommend) governmental decisions, such as whether to approve a rate, rule, or regulation, whether to issue, deny, suspend, or revoke any permit, license, application, certificate or similar authorization, adopt or grant City approval to a plan, design, report, study, or adopt or grant City approval of policies, standards, or guidelines for the City or any subdivision thereof.
Consultants who serve in a staff capacity with the City, and in that capacity participate in making a governmental decision by providing information, an opinion, or a recommendation for the purpose of affecting the decision without significant intervening substantive review.
Consultants who perform the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a designated position in the City’s Conflict of Interest Code.
Disclosure Requirements
All reportable interests in real property in the jurisdiction; reportable income and business positions; reportable investments; and reportable gifts, unless the City Manager determines in writing that a particular consultant is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements described in the section.1 Disclosure required at the same level as a comparable designated position in the same or similar City Department identified elsewhere in this Code.
Disclosure required at the same level as the comparable designated position identified elsewhere in this Code.
Disclosure Categories For All Positions Listed
A. Reportable investments. (FPPC Form 700, Schedules A-l and A-2.) B. Reportable interests in real property in the Jurisdiction. (FPPC Form 700, Schedule B.) C. Reportable income, loans and business positions. (FPPC Form 700, Schedules C, D, B, and F.)
D. Reportable gifts and travel payments. (FPPC Form 700, Schedules E and F.) 1 When the consultant is a corporation or partnership, only individuals who fit into one of the three categories of “Designated Consultants” must file disclosure statements. 1 If the City Manager determines in writing that a particular consultant is not required to fully comply with the requisite disclosure requirements, then such written determination shall include a description of the consultant's duties and, based upon that description, a statement of the extent of disclosure requirements. The City Manager’s determination is a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code.
2024 COI
EXHIBIT “B”
COMMUNITY SERVICES DEPARTMENT (RECREATION AND PARKS)
Position Title Disclosure Requirements
Director of Community Services All Categories
Assistant Director of Community Services All Categories Deputy Director of Community Services All Categories
Community Services Manager All Categories
Recreation Services Manager All Categories
Senior Recreation Supervisors All Categories
Recreation Supervisors Type D
Venue Supervisor – Historic Site Type D
Ranger Supervisor Type D
Customer Service Supervisor Type D
Communication and Marketing Coordinator All Categories
Executive Assistant Type D
Management Assistant Type D
COMMUNITY SERVICES DEPARTMENT (ADMINISTRATIVE SUPPORT)
Position Title Disclosure Requirements
Senior Management Analyst Type D
Management Analyst Type D
COMMUNITY SERVICES DEPARTMENT (LIBRARY)
Position Title Disclosure Requirements
Library Administrator All Categories
Library Services Manager All Categories
Librarian III All Categories
2024 COI
COMMUNITY SERVICES DEPARTMENT (HUMAN SERVICES)
Position Title Disclosure Requirements
Human Services Administrator All Categories
Designated Consultants
Consultants who make (not just recommend) governmental decisions, such as whether to approve a rate, rule, or regulation, whether to issue, deny, suspend, or revoke any permit, license, application, certificate or similar authorization, adopt or grant City approval to a plan, design, report, study, or adopt or grant City approval of policies, standards, or guidelines for the City or any subdivision thereof.
Consultants who serve in a staff capacity with the City, and in that capacity participate in making a governmental decision by providing information, an opinion, or a recommendation for the purpose of affecting the decision without significant intervening substantive review.
Consultants who perform the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a designated position in the City’s Conflict of Interest Code.
Disclosure Requirements
All reportable interests in real property in the jurisdiction; reportable income and business positions; reportable investments; and reportable gifts, unless the City Manager determines in writing that a particular consultant is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements described in the section.1
Disclosure required at the same level as a comparable designated position in the same or similar City Department identified elsewhere in this Code.
Disclosure required at the same level as the comparable designated position identified elsewhere in this Code.
Disclosure Categories For All Positions Listed
A. Reportable investments. (FPPC Form 700, Schedules A-l and A-2.) B. Reportable interests in real property in the Jurisdiction. (FPPC Form 700, Schedule B.) C. Reportable income, loans and business positions. (FPPC Form 700, Schedules C, D, B, and F.)
D. Reportable gifts and travel payments. (FPPC Form 700, Schedules E and F.) 1 When the consultant is a corporation or partnership, only individuals who fit into one of the three categories of “Designated Consultants” must file disclosure statements. 1 If the City Manager determines in writing that a particular consultant is not required to fully comply with the requisite disclosure requirements, then such written determination shall include a description of the consultant's duties and, based upon that description, a statement of the extent of disclosure requirements. The City Manager’s determination is a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code.
2024 COI
EXHIBIT “B”
FINANCE DEPARTMENT
Position Title Disclosure Requirements
City Treasurer All Categories
Deputy City Treasurer All Categories
Director of Finance All Categories
Assistant Director of Finance All Categories
Accounting Manager All Categories
Budget Manager All Categories
Revenue Services Manager All categories
Revenue Operations Investigator All Categories
Planning and Research Analyst All Categories
Senior Budget & Financial Analyst All Categories
Budget & Financial Analyst All Categories
Senior Management Analyst All Categories
Customer Services Supervisor All Categories
Senior Account Specialist Categories C & D only
Account Specialist Categories C & D only
Designated Consultants
Consultants who make (not just recommend) governmental decisions, such as whether to approve a rate, rule, or regulation, whether to issue, deny, suspend, or revoke any permit, license, application, certificate or similar authorization, adopt or grant City approval to a plan, design, report, study, or adopt or grant City approval of policies, standards, or guidelines for the City or any subdivision thereof.
Consultants who serve in a staff capacity with the City, and in that capacity participate in making a governmental decision by providing information, an opinion, or a recommendation for the purpose of affecting the decision without significant intervening substantive review.
Consultants who perform the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a designated position in the City’s Conflict of Interest Code.
Disclosure Requirements
All reportable interests in real property in the jurisdiction; reportable income and business positions; reportable investments; and reportable gifts, unless the City Manager determines in 2024 COI
writing that a particular consultant is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements described in the section.1
Disclosure required at the same level as a comparable designated position in the same or similar City Department identified elsewhere in this Code.
Disclosure required at the same level as the comparable designated position identified elsewhere in this Code.
Disclosure Categories For All Positions Listed
A. Reportable investments. (FPPC Form 700, Schedules A-l and A-2.) B. Reportable interests in real property in the Jurisdiction. (FPPC Form 700, Schedule B.) C. Reportable income, loans and business positions. (FPPC Form 700, Schedules C, D, B, and F.)
D. Reportable gifts and travel payments. (FPPC Form 700, Schedules E and F.) 1 When the consultant is a corporation or partnership, only individuals who fit into one of the three categories of “Designated Consultants” must file disclosure statements. 1 If the City Manager determines in writing that a particular consultant is not required to fully comply with the requisite disclosure requirements, then such written determination shall include a description of the consultant's duties and, based upon that description, a statement of the extent of disclosure requirements. The City Manager’s determination is a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code.
EXHIBIT “B”
FIRE DEPARTMENT
Position Title Disclosure Requirements
Fire Chief All Categories
Deputy Fire Chief All Categories
Fire Battalion Chief All Categories
Fire Battalion Chief (Fire Marshal) Assistant Fire
Chief (Fire Marshal)
All Categories
Battalion Chief (Training) Assistant Fire Chief
(Training)
All Categories
Fire Administrator All Categories
EMS Administrator EMS Division Chief All Categories
Human Services Administrator All Categories
Emergency Management Manager All Categories
Human Services Outreach Manager All Categories
Human Services Specialist All Categories
Designated Consultants
Consultants who make (not just recommend) governmental decisions, such as whether to approve a rate, rule, or regulation, whether to issue, deny, suspend, or revoke any permit, license, application, certificate or similar authorization, adopt or grant City approval to a plan, design, report, study, or adopt or grant City approval of policies, standards, or guidelines for the City or any subdivision thereof.
Consultants who serve in a staff capacity with the City, and in that capacity participate in making a governmental decision by providing information, an opinion, or a recommendation for the purpose of affecting the decision without significant intervening substantive review.
Consultants who perform the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a designated position in the City’s Conflict of Interest Code.
Disclosure Requirements
All reportable interests in real property in the jurisdiction; reportable income and business positions; reportable investments; and reportable gifts, unless the City Manager determines in writing that a particular consultant is hired to perform a range of duties that is limited in scope 2024 COI
2024 COI
and thus is not required to fully comply with the disclosure requirements described in the section.1
Disclosure required at the same level as a comparable designated position in the same or similar City Department identified elsewhere in this Code.
Disclosure required at the same level as the comparable designated position identified elsewhere in this Code.
Disclosure Categories For All Positions Listed
A. Reportable investments. (FPPC Form 700, Schedules A-l and A-2.) B. Reportable interests in real property in the Jurisdiction. (FPPC Form 700, Schedule B.) C. Reportable income, loans and business positions. (FPPC Form 700, Schedules C, D, B, and F.)
D. Reportable gifts and travel payments. (FPPC Form 700, Schedules E and F.) 1 When the consultant is a corporation or partnership, only individuals who fit into one of the three categories of “Designated Consultants” must file disclosure statements. 1 If the City Manager determines in writing that a particular consultant is not required to fully comply with the requisite disclosure requirements, then such written determination shall include a description of the consultant's duties and, based upon that description, a statement of the extent of disclosure requirements. The City Manager’s determination is a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code.
2024 COI
EXHIBIT “B”
POLICY AND MANAGEMENT
Position Title Disclosure Requirements
City Manager All Categories
Assistant City Manager All Categories
Deputy City Manager (1) All Categories
Management Analyst (1) All Categories
Executive Assistant to City Council Categories C & D only Office Manager Categories C & D only
Marketing and Economic Sustainability Manager All Categories Chief Communications Officer All Categories
Public Information Coordinator Categories C & D only
Community Outreach Manager All Categories
Emergency Management Manager All Categories
Municipal Affairs Program Manager All Categories
Real Property Development Manager All Categories
Public Information Manager All Categories
Senior Management Analyst All Categories
Deputy Director Special Projects, Public Safety All Categories 2024 COI
Designated Consultants
Consultants who make (not just recommend) governmental decisions, such as whether to approve a rate, rule, or regulation, whether to issue, deny, suspend, or revoke any permit, license, application, certificate or similar authorization, adopt or grant City approval to a plan, design, report, study, or adopt or grant City approval of policies, standards, or guidelines for the City or any subdivision thereof.
Consultants who serve in a staff capacity with the City, and in that capacity participate in making a governmental decision by providing information, an opinion, or a recommendation for the purpose of affecting the decision without significant intervening substantive review.
Consultants who perform the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a designated position in the City’s Conflict of Interest Code.
Disclosure Requirements
All reportable interests in real property in the jurisdiction; reportable income and business positions; reportable investments; and reportable gifts, unless the City Manager determines in writing that a particular consultant is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements described in the section.1 Disclosure required at the same level as a comparable designated position in the same or similar City Department identified elsewhere in this Code.
Disclosure required at the same level as the comparable designated position identified elsewhere in this Code.
Disclosure Categories For All Positions Listed
A. Reportable investments. (FPPC Form 700, Schedules A-l and A-2.) B. Reportable interests in real property in the Jurisdiction. (FPPC Form 700, Schedule B.) C. Reportable income, loans and business positions. (FPPC Form 700, Schedules C, D, B, and F.)
D. Reportable gifts and travel payments. (FPPC Form 700, Schedules E and F.) 1 When the consultant is a corporation or partnership, only individuals who fit into one of the three categories of “Designated Consultants” must file disclosure statements. 1 If the City Manager determines in writing that a particular consultant is not required to fully comply with the requisite disclosure requirements, then such written determination shall include a description of the consultant's duties and, based upon that description, a statement of the extent of disclosure requirements. The City Manager’s determination is a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code. 2024 COI
EXHIBIT “B”
PUBLIC WORKS DEPARTMENT
Position Title Disclosure Requirements
Director of Public Works All Categories
Deputy Director of Public Works/Operational Support All Categories Solid Waste Manager All Categories
Solid Waste and Stormwater Supervisor (2) All Categories Solid Waste Inspector (2) All Categories
Parking Services Manager All Categories
Water System Supervisor/Water Distribution All Categories Water System Supervisor/Water Treatment All Categories
Facilities Maintenance Supervisor All Categories
Fleet Supervisor All Categories
Fleet Manager All Categories
Central Storeroom Supervisor All Categories
Assistant Director of Public Works/City Engineer All Categories Utilities General Manager All Categories
Customer Relations Manager All Categories
Customer Relations Coordinator All Categories
Management Analyst (3) All Categories
Senior Management Analyst (4) All Categories
Parking Supervisor (3) All Categories
Water System Inspector All Categories
Environmental Programs Inspector (2) All Categories
Water Quality Specialist All Categories
2024 COI
Park Maintenance Superintendent All Categories
Water Operations Manager All Categories
Street Services Manager All Categories
Drainage System Supervisor All Categories
Electrical/Comm System Supervisor All Categories
General Park Maintenance Supervisor (1) All Categories
Field Supervisor All Categories
Parking Technician Supervisor All Categories
Street Maintenance Supervisor All Categories
Environmental Compliance & Sustainability Manager All Categories Planning & Research Analyst All Categories
Water Conservation Sustainability Program
Administrator
All Categories
Water Resources Operations Manager All Categories
Project Manager (6) All Categories
Contract Administrative Assistant (2) All Categories
Associate Project Manager (4) All Categories
City Architect All Categories
City Engineer All Categories
Engineering Manager All Categories
Transportation Planner (2) All Categories
Transportation Engineer All Categories
Facilities Superintendent All Categories
Park Services Supervisor (2) All Categories
Parks/Urban Forest Manager All Categories
Public Works Manager All Categories
2024 COI
Supervising Public Works Inspector All Categories
Sustainability Analyst (2) All Categories
Water Resource Engineer All Categories
Tenant Relations Coordinator All Categories
Civiltec – Consultant All Categories
Designated Consultants
Consultants who make (not just recommend) governmental decisions, such as whether to approve a rate, rule, or regulation, whether to issue, deny, suspend, or revoke any permit, license, application, certificate or similar authorization, adopt or grant City approval to a plan, design, report, study, or adopt or grant City approval of policies, standards, or guidelines for the City or any subdivision thereof.
Consultants who serve in a staff capacity with the City, and in that capacity participate in making a governmental decision by providing information, an opinion, or a recommendation for the purpose of affecting the decision without significant intervening substantive review.
Consultants who perform the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a designated position in the City’s Conflict of Interest Code.
Disclosure Requirements
All reportable interests in real property in the jurisdiction; reportable income and business positions; reportable investments; and reportable gifts, unless the City Manager determines in writing that a particular consultant is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements described in the section.1
Disclosure required at the same level as a comparable designated position in the same or similar City Department identified elsewhere in this Code.
Disclosure required at the same level as the comparable designated position identified elsewhere in this Code.
Disclosure Categories For All Positions Listed
A. Reportable investments. (FPPC Form 700, Schedules A-l and A-2.) B. Reportable interests in real property in the Jurisdiction. (FPPC Form 700, Schedule B.) 1 When the consultant is a corporation or partnership, only individuals who fit into one of the three categories of “Designated Consultants” must file disclosure statements. 1 If the City Manager determines in writing that a particular consultant is not required to fully comply with the requisite disclosure requirements, then such written determination shall include a description of the consultant's duties and, based upon that description, a statement of the extent of disclosure requirements. The City Manager’s determination is a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code.
2024 COI
C. Reportable income, loans and business positions. (FPPC Form 700, Schedules C, D, B, and F.)
D. Reportable gifts and travel payments. (FPPC Form 700, Schedules E and F.) _____________________
1 When the consultant is a corporation or partnership, only individuals who fit into one of the three categories of “Designated Consultants” must file disclosure statements. 1 If the City Manager determines in writing that a particular consultant is not required to fully comply with the requisite disclosure requirements, then such written determination shall include a description of the consultant's duties and, based upon that description, a statement of the extent of disclosure requirements. The City Manager’s determination is a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code.