AGENDA REPORT
Meeting Date: March 4, 2025
Item Number:
To: Honorable Mayor & City Council
From: Joana Torres, Community Services Manager
APPROVAL OF A CHANGE PURCHASE ORDER FOR
STAR SPORTS THEATRE ARTS AND RECREATION,
INC. DBA STAR EDUCATION IN THE AMOUNT OF
$700,000 FOR A TOTAL NOT TO EXCEED AMOUNT
OF $1,400,000 FOR FISCAL YEAR 2024-2025.
Attachments: 1) Agreement
RECOMMENDATION
Staff recommends that City Council approve amendment No. 1 to the agreement with STAR Sports Theatre Arts and Recreation, Inc. DBA STAR Education (STAR) to provide afterschool programming at various Beverly Hills Unified School District (District) sites in the amount of $700,000. Approval of a change purchase order in the amount of $700,000 for a total not-to-exceed amount of $1,400,000 for fiscal year 2024-2025.
INTRODUCTION
In 2022, the City partnered with the Beverly Hills Unified School District (BHUSD) to provide afterschool programming for their Expanded Learning Opportunities Program (ELOP) participants. At its inception, the City was able to absorb the eligible students as the enrollment numbers were low and the space in existing after school programs at school sites could accommodate the additional participants. In August 2023, the number of eligible students nearly doubled, and the City’s current programming had extensive waitlists. City staff heard from many parents at the conclusion of the 2022-2023 school Subject: APPROVAL OF AMENDMENT NO. 1 TO THE
AGREEMENT BETWEEN THE CITY OF BEVERLY
HILLS AND STAR SPORTS THEATRE ARTS AND
RECREATION, INC. DBA STAR EDUCATION FOR
AFTERSCHOOL INSTRUCTION THROUGH THE
CITY’S COMMUNITY SERVICES DEPARTMENT; AND
Meeting Date: March 4, 2025
year that there was an increased need for afterschool programming for non-ELOP students as well. To accommodate the needs of the community, the Community Services Department entered into an agreement with STAR Education to provide afterschool and enrichment programs for ELOP students allowing waitlist participants to join Adventure Camp and determine if this would provide adequate programming and meet the needs of the District and City.
DISCUSSION
Today, the ELOP program provides services to approximately 270 students, which the City is unable to absorb into its existing Adventure Camp programs due to space and staffing. STAR’s programming is comparable to Adventure Camp and includes daily enrichment, homework space, games, activities, recreation and physical education, and special event programming. STAR’s Site Director and Staff are trained in student conflict resolution, positive reinforcement-based classroom management, and creative lesson planning.
Recreation instructors are exempted from City bidding requirements under BHMC 3-3- 113 (E): "any contract for professional services such as attorneys, physicians, architects, engineers, consultants, accountants, specialized printers or other individuals or organizations possessing a high degree of professional, unique, specialized or technical skill or expertise.”
FISCAL IMPACT
Funds are currently available in the Community Services Department operational budget for this expenditure, which is offset by program revenue from BHUSD for the ELOP program.
Stephanie Harris
Director of Community Services
Approved By
Meeting Date: March 4, 2025
Attachment 1
1 B0785-0001\3073776v2.doc
AMENDMENT NO. 1 TO AN AGREEMENT BETWEEN THE CITY
OF BEVERLY HILLS AND STAR SPORTS THEATRE ARTS AND
RECREATION, INC. DBA STAR EDUCATION FOR
AFTERSCHOOL INSTRUCTION THROUGH THE CITY’S
COMMUNITY SERVICES DEPARTMENT
NAME OF CONTRACTOR: Star Sports Theatre Arts and Recreation, Inc. DBA Star Education
RESPONSIBLE PRINCIPAL Beverly Powell, Program Director
OF CONTRACTOR:
CONTRACTOR'S ADDRESS: 10101 Jefferson Blvd.
Culver City, CA 90232
CONTRACTOR’S E.I.N./TAX I.D. NO.: 95-4430228
CITY'S ADDRESS: City of Beverly Hills
455 N. Rexford Drive
Beverly Hills, CA 90210
Attention: Stephanie Harris, Director of Community
Services
COMMENCEMENT DATE: July 1, 2024
TERMINATION DATE: June 30, 2025, unless extended pursuant to Section 2
CONSIDERATION: Original Agreement:
Not to Exceed per Fiscal Year (“FY”)
FY 24-25: $700,000.00
FY 25-26: $700,000.00
FY 26-27: $700,000.00
Amendment No. 1:
Not to Exceed per Fiscal Year (“FY”)
FY 24-25: $1,400,000.00 (additional $700,000)
FY 25-26: $700,000.00
FY 26-27: $700,000.00
Total Not to Exceed for all FYs $2,800,000
Docusign Envelope ID: A22156A9-CCF3-495D-9DD8-4F229C251311 2 B0785-0001\3073776v2.doc
AMENDMENT NO. 1 TO AN AGREEMENT BETWEEN THE CITY
OF BEVERLY HILLS AND STAR SPORTS THEATRE ARTS AND
RECREATION, INC. DBA STAR EDUCATION FOR
AFTERSCHOOL INSTRUCTION THROUGH THE CITY’S
COMMUNITY SERVICES DEPARTMENT
This Amendment No. 1 is to that certain Agreement between the City of Beverly Hills (hereinafter called "CITY"), and Star Sports Theatre Arts and Recreation, Inc. DBA Star Education (hereinafter called "CONTRACTOR") dated June 18, 2024 and identified as Contract No. 295-24 (“Agreement”).
RECITALS
A. CITY and CONTRACTOR entered into a written agreement for afterschool instruction through CITY’s Community Services Department.
B. CITY and CONTRACTOR desire to amend the Agreement to increase the Consideration for Fiscal Year 2024-25. The program has grown since its inception and additional funds are needed to cover Expanded Learning Opportunities Program (ELOP) programming for the remainder of the year.
NOW, THEREFORE, the parties agree as follows:
Section 1. The Consideration shall be amended as set forth on the cover page.
Section 2. Attachment 1 to Exhibit A shall be amended and restated as attached hereto and incorporated herein.
Section 3. Except as specifically amended by this Amendment No. 1, the remaining provisions of the Agreement shall remain in full force and effect. [Signatures Follow]
Docusign Envelope ID: A22156A9-CCF3-495D-9DD8-4F229C251311 3 B0785-0001\3073776v2.doc
EXECUTED the _____ day of __________________, 20___, at Beverly Hills, California.
CITY OF BEVERLY HILLS
A Municipal Corporation
____________________________
LESTER J. FRIEDMAN
Mayor of the City of Beverly Hills, California
ATTEST:
______________________(SEAL)
HUMA AHMED
City Clerk
VENDOR:
___________________________________
RAMIRO VASQUEZ
Chief Financial Officer
___________________________________
KATYA BOZZI
Executive Director
APPROVED AS TO FORM:
________________________________
LAURENCE S. WIENER
City Attorney
APPROVED AS TO CONTENT:
STEPHANIE HARRIS
Director of Community Services
SHARON L’HEUREUX DRESSEL
Risk Manager
ANTHONY RODSTEIN
Purchasing Services Manager
Docusign Envelope ID: A22156A9-CCF3-495D-9DD8-4F229C251311 4 B0785-0001\3073776v2.doc
ATTAHCMENT 1 TO EXHIBIT A
All programing below shall take place at Beverly Hills Unified School District sites. VENDOR reserves the right to charge a Late Pick-Up Fee to participants. This fee shall be mutually agreed upon in writing between CITY and VENDOR before it is communicated and/or advertised to participants and will be collected by the VENDOR directly from participants. VENDORS shall invoice the CITY based on the total monthly enrolled students on the 15th day of the following month of programming. For example, invoices for January 2025 shall be submitted no later than February 15, 2025.
Additionally, any months with less than 4 weeks (or 20 days) of instruction shall be pro-rated to a daily rate based on the monthly rate provided. For example, August 2024 had a total of 22 working days with only 14 of those being instructional/programmable days. At a rate of $450/month per student the VENDOR shall divide the rate by the total number of working days ($450/22 = $20.45/day per student) and multiply the new rate by the instructional/programmable days for that month ($20.45 X 14 = $286.30). The new rate per month per student shall be the invoiced to the City.
ELOP AFTER SCHOOL CARE PROGRAM
● Monthly Fee - $450/month per student
● VENDOR shall provide after school care during the school year based on the following:
○ One hundred eighty (180) instructional days
○ Monday-Friday from school dismissal to 6 pm
○ Grades K-5th grade
● VENDOR shall provide after school care during summer school based on the following:
○ Three (3) weeks
○ Monday-Friday from summer school dismissal to 6 pm
○ Grades TK-5th grade
● VENDOR shall provide one Site Director and staff teachers according to the following student teacher ratios:
○ K - 10:1 (10 students per 1 staff teacher)
○ 1st-5th - 20:1 (20 students per 1 staff teacher)
● VENDOR shall include the following:
○ Daily enrichment
○ Homework, Reading/Math Prep, Games, Activities
○ Recreation/Physical Education
○ “WIM” (Whimsy, Imagination, Magic) Special Events Programming ○ Scheduled parent meetings
○ Student and parent evaluations
○ VENDOR’s Site Director and staff teachers are trained in the following areas:
■ Student conflict resolution strategies
■ Positive reinforcement-based classroom management
■ SEL programming
■ Creative lesson planning
Docusign Envelope ID: A22156A9-CCF3-495D-9DD8-4F229C251311 5 B0785-0001\3073776v2.doc
K-5TH AFTER SCHOOL ENRICHMENT ACADEMY
● Monthly Fee - $450/month per student
● VENDOR shall provide after school enrichment based on the following:
○ One hundred eighty (180) instructional days
○ Minimum of ten (10) students (Horace Mann & El Rodeo) ○ Monday-Friday from school dismissal to 6 pm
○ Grades K-5th grade
● VENDOR shall provide one Site Director and staff teachers according to the following student teacher ratios:
○ K - 10:1 (10 students per 1 staff teacher)
○ 1st-5th - 20:1 (20 students per 1 staff teacher)
● VENDOR shall include the following:
○ Daily enrichment (Sports, Theatre, Arts, Recreation)
○ Scheduled parent meetings
○ Student and parent evaluations
○ VENDOR’s Site Director and staff teachers are trained in the following areas:
■ Student conflict resolution strategies
■ Positive reinforcement-based classroom management
■ SEL programming
■ Creative lesson planning
TRANSITIONAL KINDERGARTEN - AFTER SCHOOL ENRICHMENT PROGRAM ● Monthly fee $324/month per student
● VENDOR shall provide a two-hour enrichment program for Transitional Kindergarten based on the following:
○ One Hundred Eighty (180) instructional days
○ 2 enrichment subjects per day:
■ Subject 1 - 4:00-5:00 pm
■ Subject 2 - 5:00-6:00 pm
○ Minimum enrollment - 14 students
○ Ratio - 14:1 (14 students to 1 Enrichment teacher)
○ Monday-Friday from 4-6 pm
○ Selected STAR Enrichment classes
○ End of session culminations
K-5TH GRADE - AFTER SCHOOL ENRICHMENT PROGRAM
● 8 or 16 week sessions (performing arts classes)
○ Selected classes run two consecutive sessions
● STAR Nova will provide enrichment classes based on the following:
○ Selected STAR enrichment classes
■ Class fees vary depending on the subject (material fee ○ Monday-Friday
○ K-5th grades; offered to all Horace Mann and El Rodeo students ○ 2 class subjects per day; 1 hour long, meets once per week Docusign Envelope ID: A22156A9-CCF3-495D-9DD8-4F229C251311 6 B0785-0001\3073776v2.doc
■ 1st Class - Kinder 2:00-2:50 pm; 2nd Class (1st-5th) 3:00-3:50 pm ○ Minimum enrollment requirements: 8 students (some classes may vary) ○ Ratio: 14 students to 1 staff teacher
Docusign Envelope ID: A22156A9-CCF3-495D-9DD8-4F229C251311 Certificate Of Completion
Envelope Id: A22156A9-CCF3-495D-9DD8-4F229C251311 Status: Sent Subject: Complete with Docusign: Amendment No. STAR
Source Envelope:
Document Pages: 6 Signatures: 6 Envelope Originator:
Certificate Pages: 3 Initials: 0 Joana Torres
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
455 N. Rexford Drive
Beverly Hills, CA 90210
[email protected]
IP Address: 198.245.189.167
Record Tracking
Status: Original
2/19/2025 4:51:36 PM
Holder: Joana Torres
[email protected]
Location: DocuSign
Signer Events Signature Timestamp
Katya Bozzi
[email protected]
CEO
Security Level: Email, Account Authentication
(None) Signature Adoption: Pre-selected Style
Using IP Address: 181.214.70.64
Signed using mobile
Sent: 2/20/2025 8:10:00 AM
Viewed: 2/20/2025 1:44:14 PM
Signed: 2/20/2025 5:26:20 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Ramiro Vasquez
[email protected]
CFO
Security Level: Email, Account Authentication
(None) Signature Adoption: Pre-selected Style
Using IP Address: 104.173.3.81
Sent: 2/20/2025 8:10:01 AM
Resent: 2/24/2025 10:11:58 AM
Resent: 2/24/2025 2:09:18 PM
Viewed: 2/25/2025 9:41:27 AM
Signed: 2/25/2025 9:41:40 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Deborah Hakman for
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 98.97.137.203
Signed using mobile
Sent: 2/19/2025 4:54:48 PM
Resent: 2/20/2025 7:37:14 AM
Resent: 2/25/2025 9:41:41 AM
Resent: 2/25/2025 9:49:34 AM
Viewed: 2/25/2025 10:33:31 AM
Signed: 2/25/2025 10:33:46 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Sharon L'Heureux Dressel
[email protected]
Risk Manager
Sharon Dressel
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 174.243.247.39
Signed using mobile
Sent: 2/25/2025 10:33:48 AM
Resent: 2/25/2025 10:47:36 AM
Viewed: 2/25/2025 10:48:51 AM
Signed: 2/25/2025 10:48:58 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Signer Events Signature Timestamp
Stephanie Harris
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.167
Sent: 2/25/2025 10:33:48 AM
Viewed: 2/25/2025 10:34:10 AM
Signed: 2/25/2025 10:34:20 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Anthony Rodstein
[email protected]
Purchasing Services Manager
City of Beverly Hills (Finance Department)
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.181
Sent: 2/25/2025 10:48:59 AM
Viewed: 2/25/2025 11:27:29 AM
Signed: 2/25/2025 11:27:35 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Anthony Rodstein
[email protected]
Purchasing Services Manager
City of Beverly Hills (Finance Department)
Security Level: Email, Account Authentication
(None)
Sent: 2/25/2025 11:27:37 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Nancy Hunt-Coffey
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Lester J. Friedman
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Huma Ahmed
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Carbon Copy Events Status Timestamp
Adrianne Tarazon
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Megan Grilley
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 2/19/2025 4:54:48 PM
Envelope Updated Security Checked 2/20/2025 8:09:59 AM
Envelope Updated Security Checked 2/20/2025 8:09:59 AM
Envelope Updated Security Checked 2/20/2025 8:09:59 AM
Envelope Updated Security Checked 2/25/2025 11:25:41 AM Envelope Updated Security Checked 2/25/2025 11:25:41 AM Envelope Updated Security Checked 2/25/2025 11:25:41 AM Envelope Updated Security Checked 2/25/2025 11:25:41 AM Envelope Updated Security Checked 2/25/2025 11:25:41 AM Envelope Updated Security Checked 2/25/2025 11:25:41 AM Payment Events Status Timestamps