AGENDA REPORT
Meeting Date: March 4, 2025
Item Number:
To: Honorable Mayor & City Council
From: Joana Torres, Community Services Manager
Stephanie Harris, Director of Community Services
Chad Lynn, Deputy Director Special Projects Public Safety APPROVAL OF A CHANGE PURCHASE ORDER FOR BBB-CA, INC.
DBA BLOCK BY BLOCK, CALIFORNIA IN THE AMOUNT OF $453,999 FOR A TOTAL NOT TO EXCEED AMOUNT OF $1,639,248 FOR
FISCAL YEAR 2024-2025; AND
$233,277
Attachments: 1. Agreement
RECOMMENDATION
The Community Security Ad Hoc Liaison is recommending approval of an amendment to the current Safety and Hospitality services agreement with Block by Block (BBB) for Ambassador services through June 30, 2025.
INTRODUCTION
Staff has been working with the Community Security Ad Hoc through the Request for Proposal process to select a service provider and bring forward a recommendation for award of a new agreement. A Request for Proposals was published on November 15, 2024 and closed on December 20, 2024. A total of 7 proposals were received. Staff interviewed the top 5 responders and was able to narrow it down to two finalists. The top two responders met with the Community Security Ad Hoc Liaisons on February 4, 2025. Following interviews, the Ad Hoc requested additional information from both responders before being able to make their recommendation to the full City Council.
AN APPROPRIATION FROM THE GENERAL FUND OF $220,722; AND
AN APPROPRIATION FROM THE PARKING ENTERPRISE FUND OF
Subject: APPROVAL OF AMENDMENT NO. 1 BETWEEN THE CITY OF BEVERLY HILLS AND BBB-CA, INC. DBA BLOCK BY BLOCK,
CALIFORNIA FOR SAFETY AND HOSPITALITY AMBASSADOR
SERVICES; AND
DISCUSSION
The current agreement for Ambassador services expires on March 31, 2025, which would leave little time to conclude the review and recommendation process, award an agreement, and transition the start of a new assignment by April 1, 2025. The Community Security Ad Hoc Liaison are recommending an extension of Block by Block’s current agreement, at the current rates and scope of service, until June 30, 2025. This will allow responders to the current Request for Proposals to provide additional information requested by the Ad Hoc and host follow-up interviews with the finalists, enabling the Ad Hoc to conduct necessary research and deliberation for a thorough recommendation to the City Council without the pressure of a looming contractual deadline or a lapse in services.
FISCAL IMPACT
It was anticipated at the outset of the Request for Proposals process that award of any agreement, a new agreement or extension of the current agreement, would require an appropriation of funds, as the full budgeted amount for these services will have been expended by the end of the current agreement on March 31, 2025.
The below chart details the current budget and appropriation requests by fund.
On June 18, 2024, the City Council approved the Fiscal Year 2024-25 Capital and Operating Budgets, which indicated potential financial challenges on the horizon, including forecasted deficits within the next five years. The forecasted General Fund operating deficit of $2.0 million was projected before one-time public benefit contributions of $12.5 million. The chart below displays the adjusted forecasted General Fund results for Fiscal Year 2024-25, incorporating both approved and proposed mid-year appropriations.
FY2024-25
Original Budget
One-time
Appropriation
FY2024-25
Revised Budget
General Fund $ 1,041,499 $ 220,722 $ 1,262,221
Parking Fund 143,750 233,277 377,027
Total $ 1,185,249 $ 453,999 $ 1,639,248
$ (1,998,905)
Council-Approved Utilization of One-Time Public Benefit Contributions (6/18/24 Item G-2) 2,000,000 Fiscal Year 2024-25 Adopted Balanced Budget[1] $ 1,095
Less Approved and Proposed Mid-Year Appropriations as of 12/10/2024 (1,252,693) $ (1,251,598)
Date Agenda Item Council Mid-Year
Appropriations
8/20/2024 Flag Reinstallation $ 74,708
11/19/2024 Approval of Salary Schedule and Associated Appropriation 306,150 11/19/2024 Flag Display Against Antisemitism 28,156
12/10/2024 Banner and Signage Fabrication - Metro Reimbursable 451,000 12/10/2024 Public Safety Vehicle Purchase (General Fund portion) 18,000 3/4/2025 Brokerage Commission for 331 Foothill Road (Pending) 153,957 3/4/2025 Ambassador Program extension (General Fund portion - Pending) 220,722 $ 1,252,693
General Fund Summary
Fiscal Year 2024-25 Projected Deficit before One-Time Public Benefit Contributions Net Impact on General Fund Unassigned Reserves or Additional Use of One-Time Public Benefit Contributions
Fiscal Year 2024-25 Mid-Year Appropriations Approved by Council [1] Excludes $10.5 million in anticipated one-time public benefit contributions to be considered for earmark towards Committed Fund Balance.
Meeting Date: March 4, 2025
Jeff S. Muir,
Director of Finance
Stephanie Harris,
Director of Community Services
Approved By Approved By
Meeting Date: March 4, 2025
1 B0785-0001\3075742v2.doc
AMENDMENT NO. 1 TO THE AGREEMENT BETWEEN THE CITY
OF BEVERLY HILLS AND BBB-CA, INC. DBA BLOCK BY BLOCK,
CALIFORNIA FOR SAFETY AND HOSPITALITY AMBASSADOR
SERVICES
NAME OF CONTRACTOR: BBB-CA, INC. DBA Block by Block, California RESPONSIBLE PRINCIPAL Blair McBride, President
OF CONTRACTOR:
CONTRACTOR'S ADDRESS: 870 Market Street, Suite 1023
San Francisco, CA 94102
CONTRACTOR’S E.I.N./TAX I.D. NO.: 31-1332763
CITY'S ADDRESS: City of Beverly Hills
455 N. Rexford Drive
Beverly Hills, CA 90210
Attention: Stephanie Harris, Director of Community
Services
COMMENCEMENT DATE: July 1, 2024
TERMINATION DATE: March 31, 2025 (original termination date) June 30, 2025 (as extended by this Amendment
No. 1)
CONSIDERATION: Original Agreement: Total not to exceed
$1,185,249 as described in Exhibit B
Amendment No. 1: An additional not to exceed
$453,999
Total not to Exceed: $1,639,248
Docusign Envelope ID: 9123224F-DB27-47F8-95D1-0B4438BBCD34 2 B0785-0001\3075742v2.doc
AMENDMENT NO. 1 TO THE AGREEMENT BETWEEN THE CITY
OF BEVERLY HILLS AND BBB-CA, INC. DBA BLOCK BY BLOCK,
CALIFORNIA FOR SAFETY AND HOSPITALITY AMBASSADOR
SERVICES
This Amendment No. 1 is to that certain Agreement between the City of Beverly Hills (hereinafter called "CITY"), and BBB-CA, INC. DBA Block by Block, California (hereinafter called "CONTRACTOR") dated July 30, 2024 and identified as Contract No. 410-24 (“Agreement”).
RECITALS
A. CITY and CONTRACTOR entered into a written agreement for safety and hospitality ambassador services.
B. CITY and CONTRACTOR desire to amend the Agreement to extend the Termination Date and increase the Consideration for the extended services.
NOW, THEREFORE, the parties agree as follows:
Section 1. The TERMINATION shall be amended as set forth above.
Section 2. The CONSIDERATION shall be amended as set forth above.
Section 3. Exhibit B, “SCHEDULE OF PAYMENT AND RATES,” shall be amended and restated as attached hereto and incorporated herein.
Section 4. Except as specifically amended by this Amendment No. 1, the remaining provisions of the Agreement shall remain in full force and effect.
Docusign Envelope ID: 9123224F-DB27-47F8-95D1-0B4438BBCD34 3 B0785-0001\3075742v2.doc
EXECUTED the _____ day of __________________, 20___, at Beverly Hills, California.
CITY OF BEVERLY HILLS
A Municipal Corporation
____________________________
LESTER J. FRIEDMAN
Mayor of the City of Beverly Hills, California
ATTEST:
______________________(SEAL)
HUMA AHMED
City Clerk
CONTRACTOR: BBB-CA, INC. DBA Block
by Block, California
DEREK HUGHES
Vice President of Operations
[email protected]
HIRAM COX
CFO
[email protected]
APPROVED AS TO FORM: APPROVED AS TO CONTENT:
_______________________ ____________________________
LAURENCE S. WIENER NANCY HUNT-COFFEY
City Attorney City Manager
____________________________
STEPHANIE HARRIS
Director of Community Services
____________________________
SHARON L’HEUREUX DRESSEL
Risk Manager
____________________________
ANTHONY RODSTEIN
Purchasing Services Manager
Docusign Envelope ID: 9123224F-DB27-47F8-95D1-0B4438BBCD34 4 B0785-0001\3075742v2.doc
EXHIBIT B
SCHEDULE OF PAYMENT AND RATES
CITY shall compensate CONTRACTOR for the satisfactory performance of services required by the Agreement in an amount not to exceed One Million Six Hundred Thirty-Nine Thousand Two Hundred Forty-Eight Dollars ($1,639,248) as further detailed in this Exhibit.
Docusign Envelope ID: 9123224F-DB27-47F8-95D1-0B4438BBCD34 5 B0785-0001\3075742v2.doc
Docusign Envelope ID: 9123224F-DB27-47F8-95D1-0B4438BBCD34 6 B0785-0001\3075742v2.doc
CONTRACTOR shall submit to CITY a detailed invoice, on a monthly basis or less frequently, for the services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period and the amount due. Within 30 days of receipt of each invoice, CITY shall pay all undisputed amounts included on the invoice. CITY shall pay CONTRACTOR said Consideration in accordance with the schedule of payment set forth in this Exhibit.
Docusign Envelope ID: 9123224F-DB27-47F8-95D1-0B4438BBCD34 Certificate Of Completion
Envelope Id: 9123224F-DB27-47F8-95D1-0B4438BBCD34 Status: Sent Subject: Complete with Docusign: Amendment No. 1 - BBB.pdf Source Envelope:
Document Pages: 6 Signatures: 6 Envelope Originator:
Certificate Pages: 3 Initials: 0 Joana Torres
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Time Zone: (UTC-08:00) Pacific Time (US & Canada)
455 N. Rexford Drive
Beverly Hills, CA 90210
[email protected]
IP Address: 198.245.189.167
Record Tracking
Status: Original
2/19/2025 1:53:35 PM
Holder: Joana Torres
[email protected]
Location: DocuSign
Signer Events Signature Timestamp
Deborah Hakman for
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 107.115.224.140
Signed using mobile
Sent: 2/19/2025 2:01:11 PM
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Signed: 2/19/2025 4:30:30 PM
Electronic Record and Signature Disclosure:
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Derreck Hughes
[email protected]
Vice President of Operations
Security Level: Email, Account Authentication
(None) Signature Adoption: Pre-selected Style
Using IP Address: 104.191.19.159
Sent: 2/19/2025 4:30:32 PM
Resent: 2/20/2025 7:37:11 AM
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Signed: 2/20/2025 9:54:36 AM
Electronic Record and Signature Disclosure:
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Hiram Cox
[email protected]
CFO
Security Level: Email, Account Authentication
(None) Signature Adoption: Pre-selected Style
Using IP Address: 4.59.203.66
Sent: 2/19/2025 4:30:32 PM
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Signed: 2/20/2025 7:38:26 AM
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Sharon L'Heureux Dressel
[email protected]
Risk Manager
Sharon Dressel
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(None)
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Using IP Address: 198.245.189.166
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Signed: 2/20/2025 11:39:31 AM
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Stephanie Harris
[email protected]
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Signed: 2/20/2025 10:07:59 AM
Electronic Record and Signature Disclosure:
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Anthony Rodstein
[email protected]
Purchasing Services Manager
City of Beverly Hills (Finance Department)
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.181
Sent: 2/20/2025 11:39:33 AM
Viewed: 2/24/2025 9:18:20 PM
Signed: 2/25/2025 11:41:04 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Anthony Rodstein
[email protected]
Purchasing Services Manager
City of Beverly Hills (Finance Department)
Security Level: Email, Account Authentication
(None)
Sent: 2/25/2025 11:41:06 AM
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Not Offered via Docusign
Nancy Hunt-Coffey
[email protected]
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Lester J. Friedman
[email protected]
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Huma Ahmed
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Adrianne Tarazon
[email protected]
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Megan Grilley
[email protected]
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