Beverly Hills City Council
March 18, 2025

AGENDA REPORT
Meeting Date: March 18, 2025
Item Number:

To: Honorable Mayor & City Council
From: David Schirmer, Chief Information Officer
Raminta Ivanilova, Management Analyst
Subject: APPROVAL OF AN AGREEMENT BETWEEN THE CITY OF
BEVERLY HILLS AND TV PRO GEAR, INC. FOR TELEVISION
PRODUCTION SYSTEM IMPROVEMENTS; AND

APPROVAL OF A CORRESPONDING PURCHASE ORDER IN THE
NOT-TO-EXCEED AMOUNT OF $1,766,051
Attachments: 1. Agreement

RECOMMENDATION
Staff Recommends City Council move and approve a three (3)-year agreement with Pro Gear Inc. for Audio/Visual Upgrades to Broadcast and Production systems across key municipal facilities. Additionally, staff recommends approval of a purchase order in the not-to-exceed amount of $1,766,051, which includes a contingency of $160,000 (or (10%).

INTRODUCTION
The City of Beverly Hills is seeking approval for an agreement with TV Pro Gear, Inc. to implement critical upgrades to its television production systems. This initiative addresses the need to modernize the City’s audio-visual (AV) and television production infrastructure, which has reached the end of its operational life. The proposed upgrades will enhance the functionality, reliability, and integration of AV systems across key municipal facilities, including the Council Chambers, Room 280-A, Municipal Gallery, City Hall Control Room, Foothill Studio Control Room and Foothill Data Center. These improvements are essential to maintaining high-quality public meeting broadcasts and ensuring seamless telecommunication capabilities.

The current AV systems, while functional, are outdated and no longer meet the technological demands of modern video production and teleconferencing. The proposed E-11
Meeting Date: March 18, 2025

upgrades include the installation of a centralized video production center, advanced video switchers, graphics stations, teleconferencing systems, robotic cameras, audio mixing stations, and confidence monitors. These enhancements will enable the City to broadcast, stream and capture public meetings with greater efficiency and quality.

Additionally, the new system will integrate teleconferencing capabilities, allowing for improved connectivity between in-person and remote participants. The infrastructure will be built on a Q-Sys platform, replacing the existing AMX system, and will feature userfriendly interfaces tailored to the needs of the public meeting and production staff. This design ensures flexibility and ease of operation, both locally and remotely.

The agreement with TV Pro Gear, Inc. follows a competitive procurement process initiated by the City. A Request for Proposals (RFP) was issued on October 21, 2024, with a site walk conducted on October 30, 2024, and the bidding period closing on November 22, 2024. After evaluating submissions from three bidders, TV Pro Gear, Inc. was selected based on its technical expertise and ability to meet the City’s requirements.

The proposed contract spans three years and includes a purchase order not to exceed $1,606,051.00 for annual services, with an additional contingency of $160,000.00 to address unforeseen needs, as outlined in Exhibit B. This financial structure ensures that the project remains within budget while accommodating potential adjustments during implementation.

The upgrades align with the City’s strategic goals to enhance public engagement and transparency. By modernizing its television production systems, Beverly Hills will continue to provide high-quality broadcasts, live streams and archives of public meetings, ensuring that residents and stakeholders have access to accurate and timely information. Furthermore, the improved teleconferencing capabilities will support hybrid meeting formats, fostering greater inclusivity and participation.

In compliance with applicable legal and regulatory frameworks, the City has adhered to procurement standards and public notice requirements throughout the project’s planning phase. The upgrades also align with the City’s broader technological infrastructure plans, ensuring compatibility with existing systems and future scalability.

In summary, the proposed agreement with TV Pro Gear, Inc. represents a significant investment in the City’s AV and television production capabilities. These upgrades will enhance operational efficiency, improve public access to municipal proceedings, and support the City’s commitment to transparency and innovation. Approval of the agreement and corresponding purchase order will enable the City to proceed with this critical modernization effort.

DISCUSSION
The City of Beverly Hills is proposing an agreement with TV Pro Gear, Inc. to address the critical need for modernization of its television production systems. This initiative is driven by the necessity to replace outdated audio-visual (AV) infrastructure that has reached the end of its operational life. The upgrades will enhance the City’s ability to broadcast public meetings, improve telecommunication capabilities, and support hybrid meeting formats that integrate in-person and remote participation. The scope of work includes the installation of advanced video production equipment, teleconferencing systems, and user-friendly interfaces tailored to the operational needs of City staff.

Meeting Date: March 18, 2025

These improvements align with the City’s strategic goals of transparency, public engagement, and technological innovation.

CONSULTANT SELECTION PROCESS
The City initiated a competitive procurement process to identify a qualified vendor for this project. A Request for Proposals (RFP) was issued on October 21, 2024, through PlanetBids.com, inviting submissions from vendors with expertise in AV and television production systems. A mandatory site walk was conducted on October 30, 2024, to provide prospective bidders with an overview of the facilities requiring upgrades, including the Council Chambers, Room A, Gallery, and Foothill Studio Control Room.

The bidding period closed on November 22, 2024, and the City received four proposals.

Each submission was evaluated based on technical expertise, ability to meet project requirements, and cost-effectiveness.

Following a thorough review, TV Pro Gear, Inc. was selected as the preferred vendor.

The firm demonstrated superior technical capabilities, a comprehensive understanding of the City’s needs, and a proven track record in implementing similar projects. TV Pro Gear, Inc.’s proposal included detailed plans for integrating advanced AV systems, ensuring compatibility with existing infrastructure, and providing user-friendly solutions for City staff. Their expertise in Q-Sys platform integration and Zoom teleconferencing systems was particularly noted as a key differentiator. The selection process adhered to all applicable procurement standards and public notice requirements.

TV Pro Gear, Inc. is currently engaged in other projects that showcase its technical proficiency and reliability. These include AV system upgrades for municipal facilities in neighboring jurisdictions and private-sector projects requiring high-quality video production capabilities. The firm’s experience in managing complex AV installations ensures that the City of Beverly Hills will benefit from a seamless implementation process.

Staff is requesting approval of this agreement and purchase order for a not-to-exceed amount of $1,606,051.00 for annual services and $160,000.00 in contingency funds.

Expenditures from the contingency will be made utilizing the Change Order process in the Beverly Hills Municipal Code Section 3-3-110 and in the Contract, upon adequate written justification and substantiation. The funding allocation aligns with the City’s broader technological infrastructure plans and supports its strategic goals of enhancing transparency and public engagement.

SCOPE OF WORK
The proposed upgrades encompass a wide range of improvements to the City’s AV and television production systems. Key components include the installation of a centralized video production center, advanced video switchers, graphics stations, teleconferencing systems, PTZ cameras, audio mixing stations, and confidence monitors.

The infrastructure will be built on a Q-Sys platform, replacing the existing AMX system, and will feature user-friendly interfaces designed for ease of operation by the City Clerk’s office and production staff. The upgrades will enable the City to capture and stream Meeting Date: March 18, 2025

Council meetings with enhanced efficiency and quality, ensuring greater public access to municipal proceedings.

Additionally, the new system will integrate Zoom teleconferencing capabilities, allowing for seamless connectivity between in-person and remote participants. This feature supports the City’s commitment to inclusivity and adaptability in public engagement. The design also prioritizes flexibility, enabling local and remote control of AV systems to accommodate various operational scenarios.

SUMMARY
The proposed agreement with TV Pro Gear, Inc. represents a significant investment in modernizing the City of Beverly Hills’ television production systems. By upgrading outdated AV infrastructure, the City will improve the quality and reliability of public meeting broadcasts, enhance telecommunication capabilities, and support hybrid meeting formats. The selection of TV Pro Gear, Inc. as the consulting firm ensures that the project will benefit from technical expertise and a proven track record in AV system integration. Approval of the agreement and corresponding purchase order will enable the City to proceed with this critical modernization effort, reinforcing its commitment to transparency, innovation, and public engagement.

FISCAL IMPACT
The proposed agreement between the City of Beverly Hills and TV Pro Gear, Inc. for television production system improvements will have a fiscal impact of up to $1,766,051, which includes $1,606,051 allocated for annual services and $160,000 designated as contingency funds to address unforeseen needs during implementation. This financial commitment is structured to ensure the modernization of the City’s audio-visual (AV) and television production systems while maintaining budgetary flexibility. Expenditures from the contingency will be made utilizing the Change Order process in the Beverly Hills Municipal Code Section 3-3-110 and the Contract upon adequate written justification and substantiation.

This initiative is a budgeted expenditure, fully funded through CIP 00901 (Video Production Equipment Replacement). The costs associated with this initiative will be entirely covered by the Cable Television Fund (Fund 420).

The financial structure of the agreement includes a three-year term, during which TV Pro Gear, Inc. will provide annual services to maintain and optimize the upgraded systems.

This arrangement ensures that the City benefits from ongoing technical support and system reliability, reducing the risk of operational disruptions. The agreement also includes provisions for integrating advanced technologies, such as the Q-Sys platform and Zoom teleconferencing capabilities, which are critical to achieving the project’s objectives.

The competitive procurement process conducted by the City further supports the fiscal integrity of this initiative. By selecting TV Pro Gear, Inc. as the preferred vendor, the City has ensured that the project will be executed by a firm with demonstrated expertise and a proven track record in AV system integration. This decision minimizes the risk of inefficiencies or delays, contributing to the overall cost-effectiveness of the project.

Meeting Date: March 18, 2025

David Schirmer,
Chief Information Officer
Approved By
Attachment 1
B0785-0001\3072515v4.doc

AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS AND
TV PRO GEAR, INC. FOR TELEVISION PRODUCTION SYSTEM

IMPROVEMENTS
NAME OF CONSULTANT: TV Pro Gear, Inc.

RESPONSIBLE PRINCIPAL OF CONSULTANT: Scott Donovan, General Manager CONSULTANT’S ADDRESS:

CITY’S ADDRESS:

CONSULTANT’S E.I.N./TAX I.D. NO.:

COMMENCEMENT DATE:

TERMINATION DATE:

CONSIDERATION:
710 N. Mariposa Street,
Burbank, CA 91506
Attention: Scott Donovan, General Manager
City of Beverly Hills
455 N. Rexford Drive
Beverly Hills, CA 90210
Attention: David Schirmer, Chief
Information Officer
27-1130625
March 1, 2025
June 30, 2028
Not to exceed $1,606,051.00 for annual
services and $160,000.00 contingency, as
detailed in Exhibit B
Docusign Envelope ID: 35E988EC-F408-4438-9CFB-71A9F2C5B60D B0785-0001\3072515v4.doc
2 AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS AND
TV PRO GEAR, INC. FOR TELEVISION PRODUCTION SYSTEM

IMPROVEMENTS
THIS AGREEMENT is made by and between the City of Beverly Hills (hereinafter called “CITY”), and TV Pro Gear, Inc., (hereinafter called “CONSULTANT”).

RECITALS
A. CITY desires to have certain services and/or goods provided as set forth in Exhibit A (the “Scope of Work”), attached hereto and incorporated herein.

B. CONSULTANT represents that it is qualified and able to perform the Scope of Works.

NOW, THEREFORE, the parties agree as follows:

Section 1. Scope of Work.

CONSULTANT shall perform the Scope of Work described in Exhibit A in a manner satisfactory to CITY and consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. CITY shall have the right to order, in writing, changes in the Scope of Work. Any changes in the Scope of Work by CONSULTANT must be made in writing and approved by both parties. The cost of any change in the Scope of Work must be agreed to by both parties in writing.

Section 2. Time of Performance.

CONSULTANT shall commence its services under this Agreement upon the Commencement Date on the cover page or upon a written receipt of a notice to proceed from CITY. CONSULTANT shall complete the performance of services by the Termination Date set forth on the cover page.

Section 3. Compensation.
(a) Compensation
CITY agrees to compensate CONSULTANT for the services and/or goods provided under this Agreement, and CONSULTANT agrees to accept in full satisfaction for such services, a sum not to exceed the Consideration set forth above and more particularly described in Exhibit B.
(b) Expenses
The amount set forth in paragraph (a) shall include reimbursement for all actual and necessary expenditures reasonably incurred in the performance of this Agreement (including, but not limited to, all labor, materials, delivery, tax, assembly, and installation, as applicable).

There shall be no claims for additional compensation for reimbursable expenses.

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3 (c) Additional Services.

CITY may from time to time require CONSULTANT to perform additional services not included in the Scope of Work. Such requests for additional services shall be made by CITY in writing and agreed upon by both parties in writing.

Section 4. Method of Payment. CITY shall pay CONSULTANT said Consideration in accordance with the method and schedule of payment set forth in Exhibit B.

Section 5. Independent Contractor. CONSULTANT is and shall at all times remain, as to CITY, a wholly independent contractor. Neither CITY nor any of its agents shall have control over the conduct of CONSULTANT or any of CONSULTANT’s employees, except as herein set forth. CONSULTANT shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of CITY.

Section 6. Assignment. This Agreement shall not be assigned in whole or in part, by CONSULTANT without the prior written approval of City Manager. Any attempt by CONSULTANT to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect.

Section 7. Responsible Principal(s)
(a) CONSULTANT’s Responsible Principal set forth on the cover page shall be principally responsible for CONSULTANT’s obligations under this Agreement and shall serve as principal liaison between CITY and CONSULTANT. Designation of another Responsible Principal by CONSULTANT shall not be made without prior written consent of CITY. (b) CITY’s Responsible Principal shall be the City Manager or his designee set forth above who shall administer the terms of the Agreement on behalf of CITY.

Section 8. Personnel. CONSULTANT represents that it has, or shall secure at its own expense, all personnel required to perform CONSULTANT’s Scope of Work under this Agreement. All personnel engaged in the work shall be qualified to perform such Scope of Work.

Section 9. Permits and Licenses. CONSULTANT shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of services under this Agreement, including a business license.

Section 10. Interests of CONSULTANT. CONSULTANT affirms that it presently has no interest and shall not have any interest, direct or indirect, which would conflict in any manner with the performance of the Scope of Work contemplated by this Agreement. No person having any such interest shall be employed by or be associated with CONSULTANT.

Section 11. Insurance.
(a) CONSULTANT shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
(1) A policy or policies of Comprehensive General Liability Insurance, with minimum limits of Two Million Dollars ($2,000,000) for each occurrence, combined single Docusign Envelope ID: 35E988EC-F408-4438-9CFB-71A9F2C5B60D B0785-0001\3072515v4.doc
4 limit, against any personal injury, death, loss or damage resulting from the wrongful or negligent acts by CONSULTANT.
(2) A policy or policies of Comprehensive Vehicle Liability Insurance covering personal injury and property damage, with minimum limits of One Million Dollars ($1,000,000) per occurrence combined single limit, covering any vehicle utilized by CONSULTANT in performing the Scope of Work required by this Agreement. (3) Workers’ compensation insurance as required by the State of California.
(4) A policy or policies of Professional Liability/Technical Liability Insurance (errors and omissions) with minimum limits of Two Million Dollars ($2,000,000) per claim and in the aggregate. Any deductibles or self-insured retentions attached to such policy or policies must be declared to and be approved by CITY. Further, CONSULTANT agrees to maintain in full force and effect such insurance for one year after performance of work under this Agreement is completed.
(b) CONSULTANT shall require each of its sub-contractors to maintain insurance coverage which meets all of the requirements of this Agreement. (c) The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least a A+;VII in the latest edition of Best’s Insurance Guide.
(d) CONSULTANT agrees that if it does not keep the aforesaid insurance in full force and effect CITY may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, CITY may take out the necessary insurance and pay, at CONSULTANT’s expense, the premium thereon.
(e) At all times during the term of this Agreement, CONSULTANT shall maintain on file with CITY’s Risk Manager a certificate or certificates of insurance on the form set forth in Exhibit C, attached hereto and incorporated herein, showing that the aforesaid policies are in effect in the required amounts. CONSULTANT shall, prior to commencement of work under this Agreement, file with CITY’s Risk Manager such certificate or certificates. The general liability insurance shall contain an endorsement naming the CITY as an additional insured. (f) The general liability and vehicle liability policies required under this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty (30) days prior written notice to CITY, and specifically stating that the coverage contained in the policies affords insurance pursuant to the terms and conditions as set forth in the Agreement.
(g) The insurance provided by CONSULTANT shall be primary to any coverage available to CITY. The policies of insurance required by this Agreement shall include provisions for waiver of subrogation.
(h) Any deductibles or self-insured retentions must be declared to and approved by CITY. At the option of CITY, CONSULTANT shall either reduce or eliminate the deductibles or self-insured retentions with respect to CITY, or CONSULTANT shall procure a bond guaranteeing payment of losses and expenses.

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5 (i) The insurance coverage amounts required under the Agreement do not limit CITY’s right to recover against CONSULTANT and its insurance carriers.

Section 12. Indemnification.
(a) CONSULTANT agrees to indemnify, hold harmless and defend CITY, City Council and each member thereof, and every officer, employee and agent of CITY, from any claim, liability or financial loss (including, without limitation, attorney’s fees and costs) arising from any intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONSULTANT or any person employed by CONSULTANT in the performance of this Agreement. (b) All duties of CONSULTANT under this Section 12 shall survive termination of the Agreement.

Section 13. Termination.
(a) CITY shall have the right to terminate this Agreement for any reason or for no reason upon five calendar days’ written notice to CONSULTANT. CONSULTANT agrees to cease all work under this Agreement on or before the effective date of such notice. (b) In the event of termination or cancellation of this Agreement by CITY, due to no fault or failure of performance by CONSULTANT, CONSULTANT shall be paid based on the percentage of work satisfactorily performed at the time of termination. In no event shall CONSULTANT be entitled to receive more than the amount that would be paid to CONSULTANT for the full performance of the services required by this Agreement. CONSULTANT shall have no other claim against CITY by reason of such termination, including any claim for compensation.

Section 14. CITY’s Responsibility. CITY shall provide CONSULTANT with all pertinent data, documents, and other requested information as is available for the proper performance of CONSULTANT’s Scope of Work.

Section 15. Information and Documents. All data, information, documents and drawings prepared for CITY and required to be furnished to CITY in connection with this Agreement shall become the property of CITY, and CITY may use all or any portion of the work submitted by CONSULTANT and compensated by CITY pursuant to this Agreement as CITY deems appropriate.

Section 16. Records Retention and Examination. CONSULTANT shall retain, protect, and maintain in an accessible location all records and documents, including paper, electronic, and computer records, with respect to all matters covered under this Agreement for five (5) years after receipt of final payment by CITY under the Agreement. CONSULTANT shall make all such records and documents available for inspection, copying, or other reproductions, and auditing by authorized representatives of CITY, including the City Manager or designee, free of charge. CONSULTANT shall make available all requested data and records at reasonable locations within the County of Los Angeles at any time during normal business hours, and as often as CITY deems necessary. If records are not made available within the County of Los Angeles, CONSULTANT shall pay CITY’s travel, hotel and meal costs to the location where the records are maintained. CONSULTANT must include this provision in all subcontracts made in connection with this Agreement. This provision shall survive the termination of the Agreement.

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6 Section 17. Nondiscrimination by CONSULTANT. In the performance of this Agreement, CONSULTANT assures that no person shall, on the basis of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this Agreement or under any project, program or activity supported by the Agreement, as required by Title VI of the Civil Rights Act of 1964, as amended, the Civil Rights Restoration Act of 1987, and Federal Executive Order 12898 (Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations). CONSULTANT shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law, and shall take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.

Section 18. Notice. Any notices, bills, invoices, etc. required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during the receiving party’s regular business hours or by facsimile before or during the receiving party’s regular business hours; or (b) on the second business day following deposit in the United States mail, postage prepaid to the addresses set forth above, or to such other addresses as the parties may, from time to time, designate in writing pursuant to this section.

Section 19. Attorney’s Fees. In the event that either party commences any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action shall be entitled to reasonable attorney's fees, costs and necessary disbursements, in addition to such other relief as may be sought and awarded.

Section 20. Entire Agreement. This Agreement represents the entire integrated agreement between CITY and CONSULTANT, and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by a written instrument signed by both CITY and CONSULTANT.

Section 21. Exhibits; Precedence. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any discrepancy between the express or implied subject matters of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail.

Section 22. Governing Law. The interpretation and implementation of this Agreement shall be governed by the domestic law of the State of California.

Section 23. CITY Not Obligated to Third Parties. CITY shall not be obligated or liable under this Agreement to any party other than CONSULTANT.

Section 24. Severability. Invalidation of any provision contained herein or the application thereof to any person or entity by judgment or court order shall in no way affect any of the other covenants, conditions, restrictions, or provisions hereof, or the application thereof to any other person or entity, and the same shall remain in full force and effect.

Docusign Envelope ID: 35E988EC-F408-4438-9CFB-71A9F2C5B60D B0785-0001\3072515v4.doc
7 EXECUTED the day of 20___, at Beverly Hills,
California.

CITY OF BEVERLY HILLS
A Municipal Corporation
LESTER J. FRIEDMAN
Mayor of the City of Beverly Hills, California
ATTEST:
______________________(SEAL)

HUMA AHMED
City Clerk
CONSULTANT:

ANDREW MAISNER
Chief Executive Officer

SHELDON ZASLANSKY
Secretary
APPROVED AS TO FORM:

LAURENCE S. WIENER
City Attorney
APPROVED AS TO CONTENT:

NANCY HUNT-COFFEY
City Manager

DAVID SCHIRMER
Chief Information Officer
[Signatures Continue]
Docusign Envelope ID: 35E988EC-F408-4438-9CFB-71A9F2C5B60D B0785-0001\3072515v4.doc
8 SHARON L’HEUREUX DRESSEL
Risk Manager

ANTHONY RODSTEIN
Purchasing Services Manager
Docusign Envelope ID: 35E988EC-F408-4438-9CFB-71A9F2C5B60D 9 B0785-0001\3072515v4.doc

EXHIBIT A

SCOPE OF WORK
CONSULTANT shall perform the following services:

I. OVERVIEW
CITY is upgrading and centralizing its audio, video and control systems for Television Production in the Council Chambers, Room A, Gallery, and Foothill Studio Control Room.

The audio-visual (AV) systems in these rooms are currently functioning but obsolete.

Included in the upgrades will be a new centralized video production center with seamless integration between Zoom teleconference and activities in the meeting chambers. There will be comprehensive connectivity and audio and video distribution.

The new system is optimized to capture and distribute via streaming the City Council meetings using new video switchers, graphics stations, teleconferencing systems, PTZ cameras, audio mixing stations, voice lift, audio and video confidence monitors for council members, voice lift, and integrated control systems.

The AV system will be flexible, reliable, and meet the needs of the Television Production team. With a comprehensive control and distribution system based on a Q-Sys infrastructure, the new design will replace the existing AMX system and offer a powerful yet user-friendly interface for the City Clerk’s office and video production crew alike.

Programming is the key to this project’s success.

The new system will feature local and remote control and will provide a consistent and familiar workflow allowing operators to work from any of the control stations with ease.

Note: CITY’s City Hall TV production systems, including the Control Room, Council Chambers, Room A, and Gallery are fully functioning TV broadcast and audio-visual systems. CONSULTANT is entirely responsible & liable for ensuring that no current functionality is interrupted or damaged. The AV equipment being added to the system shall be tested by CONSULTANT starting at the initial point of connection all the way through the existing broadcast signal chain devices to the final broadcast output feed point. Any extra programming or adjustment of existing broadcast equipment in order to integrate the functionality of the new equipment is solely the responsibility of CONSULTANT. CONSULTANT shall verify design intent with CITY before construction.

As-built designs by Burst and Pro Sound & Video shall be integrated into one functioning system. All touch panel layouts (GUI) shall be coordinated with CITY via a series of interviews.

PART 1 - SYSTEM DETAILS

1. COUNCIL CHAMBERS

1. VIDEO: City Hall Council Chamber is the primary room for public meetings. The AV system upgrades in this room will include:

Docusign Envelope ID: 35E988EC-F408-4438-9CFB-71A9F2C5B60D B0785-0001\3072515v4.doc
10 a. Camera System Components – replace existing Panasonic AW-HE120 PTZ camera system with new Panasonic AWUE160. Existing cabling and wall mount should be reused for installation.
b. Upgrade video distribution and changing the existing AMX to Q-Sys for the entire video, control system, touch screens and programming.
c. Create a user-friendly and simple Zoom interface for the City Clerk. GUI shall be coordinated with owner via a series of interviews. Advanced GUI shall be designed on Q-SYS touch panels and via an advanced button on the Zoom interface. d. Upgrade video distribution control at council member desks. e. Establish comprehensive connectivity (wired and wireless) at the podium(s) for sharing presentation in Council Chambers and on Zoom.

2. AUDIO
a. The exiting microphone system at Council member desks, City Clerk station and other desks will be re-purposed. b. The existing speaker system for voice lift will be re-purposed. c. The audio distribution and integration with the control room will be upgraded.
d. Upgrade wireless microphone system.

3. CONTROL
a. The microphone control and tallies will be upgraded via a QSys infrastructure. b. Network audio and video distribution system will be upgraded. c. Provide a networked KVM solution.

2. ROOM A

1. VIDEO: The City Hall Room-A is the secondary room for public meetings and is adjacent to the Council Chambers room. The AV system in the room will be upgraded as follows:
a. Camera System Components – replace existing Panasonic AW-HE120 PTZ camera system with new Panasonic AWUE160. Existing cabling and wall mount should be reused for installation.
b. Upgrade video distribution and changing the existing AMX to Q-Sys for the entire video, control system, touch screens and programming.
c. Create a user-friendly and simple Zoom interface for the City clerk. GUI shall be coordinated with CITY via a series of interviews. Advanced GUI shall be designed on Q-SYS touch panels and via an advanced button on the Zoom interface.

Docusign Envelope ID: 35E988EC-F408-4438-9CFB-71A9F2C5B60D B0785-0001\3072515v4.doc
11 d. Upgrade video distribution control at DAIS.
e. Establish comprehensive connectivity (wired and wireless) at podium for sharing presentation in Council Chambers and on Zoom.

2. AUDIO
a. Repurpose exiting microphone system at council member desks, City clerk station, and other desks.
b. Repurpose existing speaker system for voice lift.
c. Upgrade audio distribution and integration with the control room.
d. Add wireless microphone system.

3. CONTROL
a. Upgrade microphone control and tallies via a Q-Sys
infrastructure.
b. Upgrade networked audio and video distribution system. c. Provide a networked KVM solution.

3. GALLERY

1. VIDEO
a. Camera System Components – replace existing Panasonic AW-HE120 PTZ camera system with new Panasonic AWUE160. Existing cabling should be reused for installation. b. Upgrade video distribution and changing the existing AMX to Q-Sys for the entire video, control system, touch screens and programming.
c. Create a user-friendly and simple Zoom interface for the City clerk. GUI shall be coordinated with CITY via a series of interviews. Advanced GUI shall be designed on Q-SYS touch panels and via an advanced button on the Zoom interface. d. Comprehensive video distribution for video projection and portable AV carts.
e. Comprehensive connectivity (wired and wireless) for sharing presentation in the chamber and on zoom.

2. AUDIO
a. Integration of existing wireless desktop microphones. b. Repurpose existing speaker system for voice lift.
c. Upgrade audio distribution and integration with the control room.

3. CONTROL
a. Upgrade shade control system.
b. Upgrade screen control system.
c. Provide a networked KVM solution.

Docusign Envelope ID: 35E988EC-F408-4438-9CFB-71A9F2C5B60D B0785-0001\3072515v4.doc
12 4. CITY HALL CONTROL ROOM
The Control Room is located on the first floor of the Beverly Hills City Hall building at 455 N Rexford Dr., Beverly Hills, CA 90210, one floor below the Council Chambers and RoomA meeting rooms, and is used to record, broadcast and stream live multi-camera coverage of meetings and other community events that take place in the Council Chambers and Room-A meeting rooms.

1. VIDEO
a. Centralize connectivity of Council Chamber, Room A, and the Gallery.
b. Replace exiting video switcher with Ross Ultrix Router. c. Replace Motion Graphics Playback with Ross Xpression. d. Consolidate switching and routing with network control.

2. AUDIO
a. Replace existing audio mixing solution with a Dante network and a new Yamaha mixer.

3. CONTROL
a. Provide a networked KVM solution.
b. Create a user-friendly interface. GUI shall be coordinated with CITY via a series of interviews. Advanced GUI shall be
designed on Q-SYS touch panel.

5. FOOTHILL STUDIO CONTROL ROOM
The Control Room is located at 331 N. Foothill Road, Suite 470, Beverly Hills, CA, 90210

1. VIDEO
a. Generate program feed for Council Chamber, Room A, and Gallery.
b. Generate Zoom video feed for Council Chamber, Room A, and Gallery.
c. Replace existing Grass Valley K2 Master program recorder with new Ross Media IO and Switching system.
d. Switch and distribute video feeds from Foothill Cameras, Satellite Receivers, Media Decks, and Servers.
e. Create Multiview feeds for Council Chamber, Room A, and Gallery.
f. Provide spare Q-SYS NV encoder/decoders per BOM.

2. AUDIO
a. Integrate Dante Audio infrastructure with Ross video systems. b. Integrate existing audio connectivity with a new Yamaha Mixer.

3. CONTROL
a. Provide a networked KVM solution.
b. Create a user-friendly interface. GUI shall be coordinated with CITY via a series of interviews. Advanced GUI shall be
designed on Q-SYS touch panel.

6. INFRASTRUCTURE
Docusign Envelope ID: 35E988EC-F408-4438-9CFB-71A9F2C5B60D B0785-0001\3072515v4.doc
13 1. All audio and video wall panels and central patch bay will be repurposed and integrated with central routing units and networked AV distribution.

2. All cable infrastructure will be repurposed.

7. DESIGN CRITERIA
Further development of the design of BHTV shall make provisions for, but not be limited to the following criteria:

1. POWER
An independent, technical/AV power distribution system is existing.

2. INFORMATION TECHNOLOGY
Information technology (IT) systems are managed by BHTV and are not designed under this AV scope, but are integral to the overall AV function of the facility. IT systems shall be coordinated and designed in collaboration with the AV and other building systems.

PART 2 - GENERAL

1. WORK INCLUDED (GENERAL DESCRIPTION)

1. CONSULTANT shall provide turnkey audio, visual, and control systems for CITY’s Television Production Systems Upgrade project.

The project address is 455 North Rexford Drive and 331 N. Foothill Road, Suite 470, Beverly Hills, CA, 90210.

2. CONSULTANT shall provide all project management, design, engineering, programming, supervision, and installation services necessary to provide a complete and working system including, but not limited to, equipment, procurement, fabrication, programming, installation, system testing, commissioning, tuning, and training.

3. Cable and Conduit Infrastructure – CONSULTANT shall be responsible for all low voltage. CONSULTANT shall verify CITY’s design for all facility cable call outs and provide engineered drawings as required. CONSULTANT shall provide all cable engineering specifications, documentation, terminations, connectors, terminal blocks, and similar devices required for the work under this specification. CONSULTANT shall follow all signal level rules for audio visual systems and shall avoid combining signal levels together where noise could be induced into the system.

4. CONSULTANT shall provide and install all connection plates.

CONSULTANT shall be responsible for all terminations.

2. EQUIPMENT SUPPLY

1. Equipment and materials shall be provided by a factory authorized distributor to ensure proper specification adherence, final connection, test, turnover, warranty compliance, support and service.

2. For all items which are identified by part number and manufacturer, the performance specification which is published in the most recent Docusign Envelope ID: 35E988EC-F408-4438-9CFB-71A9F2C5B60D B0785-0001\3072515v4.doc
14 manufacturer’s data sheet available at the time of bidding this project shall be applicable to the present work as though fully written out herein.

3. All equipment shall be brand new. “B” stock and/or refurbished items are not acceptable unless written approval is granted by CITY’s Chief Information Office.

3. SERVICE AVAILABILITY

1. CONSULTANT shall be the liaison between CITY and the manufacturer of the audio-visual equipment for all warranty support within the warranty period.

2. CONSULTANT shall have trained technicians on call to service the system should service be required.

3. CONSULTANT shall be capable of guaranteeing a phone response time of no more than twenty-four (24) hours to service calls. Trained personnel shall be available 24 hours a day, 7 days a week to service the system. Parts and technicians, as required by this specification, are required to meet this response time criteria.

4. CODES
Work shall be performed in accordance with all applicable requirements of all governing codes, rules, and regulations including the following minimum standards, whether statutory or not:

1. International Conference of Building Officials (ICBO) including but not limited to:
a. UBC Standards
b. National Electric Code
c. Local Fire Marshall

2. National Fire Protection Association (NFPA) Standards and Documents

3. Any other Federal, State or City Requirements, as applicable.

4. All equipment shall be listed by Underwriters Laboratories (U.L.)

5. CONFLICTS
Present any conflicts between codes, regulations, specifications and/or requirements at least thirty (30) days prior to the commencement of the scheduled work. It shall be the responsibility of CONSULTANT to notify CITY and resolve any variations in field conditions or provided materials or other discrepancies which might adversely affect the systems as specified herein.

6. TRAINING

1. CONSULTANT shall provide training for all AV technicians assigned by CITY. The training shall be complete for all systems, equipment, and devices furnished in this specification. CONSULTANT shall document a minimum of twenty (20) hours of training with the name of the trainer and the technicians attending the training.

2. The training shall be provided by a qualified systems engineer on all systems and equipment, and shall include all instruction, Docusign Envelope ID: 35E988EC-F408-4438-9CFB-71A9F2C5B60D B0785-0001\3072515v4.doc
15 troubleshooting, tools, and equipment necessary for, service, maintenance, and programming of the equipment and devices.

3. All costs and arrangements for the training including transportation, lodging and per diem during training, as well as any tools and equipment required shall be supplied by CONSULTANT.

4. Onsite manufacturer training by Ross Video shall be included.

7. DELIVERY, STORAGE AND HANDLING
CONSULTANT shall bear the costs of all shipping to the site, and of all usual and unusual storage requirements. CONSULTANT shall make appropriate arrangements, and coordinate with the authorized personnel at the site, for the proper acceptance, handling, protection, and storage of equipment to be delivered.

8. WARRANTY

1. Temporary Equipment: Provide and operate, without claim for additional cost or time, temporary equipment and/or systems to provide reasonably equivalent function, as determined by CITY, in lieu of the Work of this Section which is incomplete or found not in conformance with the Contract Documents as of seven (7) days prior to the completion date. Provide such temporary equipment until Acceptance of the Work of this Section. Thereafter, remove such temporary equipment.

2. Warranty Period – CONSULTANT guarantees that all of the work shall be free from defects in materials and workmanship for a period of twelve (12) months from the date of CITY acceptance, or from the date of first usage of the work by CITY personnel, whichever occurs first. The first usage date shall be agreed to in writing by the CITY and CONSULTANT within five (5) working days of the first usage.

Component warranty service shall apply to repairs only made necessary by normal component wear and proper component usage.

The warranty service does not apply to any CITY furnished equipment and labor. Transportation of warranty substitutes, or test systems, equipment, devices material, parts and personnel to and from the jobsite shall be provided at no expense to the CITY during the warranty period. CONSULTANT shall activate all manufacturers’ equipment warranties in CITY’s name to commence on the date of system acceptance.

3. Warranty Operations – CONSULTANT shall provide CITY with a telephone number, which during both normal working hours and during non-standard working hours, will be answered by a professional telephone answering service. In the event of a malfunction, the pre-designated CITY’s representative(s) will call CONSULTANT’s warranty service telephone number and request service. CONSULTANT will respond to CITY’s initial service request by phone within twenty-four (24) hours’ time. CONSULTANT’s initial response shall consist of qualified personnel calling CITY’s facility Docusign Envelope ID: 35E988EC-F408-4438-9CFB-71A9F2C5B60D B0785-0001\3072515v4.doc
16 and reviewing the service request. CONSULTANT’s service personnel shall then initiate a program of repair to correct the service problem as requested by CITY.

PART 3 - EXECUTION

1. INSTALLATION, SYSTEM COMMISSIONING, PROGRAMMING,

BALANCING AND TUNING - RESPONSIBILITY

1. CONSULTANT must comply with all Division 1 General
Requirements for this job including but not limited to: Work Restrictions, Special Procedures for Historic Properties, Project Meetings, and Selective Removals/Cutting and Patching.

CONSULTANT shall be responsible for temporary protection of floors, finishes and any other architectural element or building system that might be impacted or damaged during installation.

CONSULTANT shall be responsible for the packing and crating, shipping, load-in, installation, set up and testing of all audio and video systems. CONSULTANT shall use only professional installation methods and techniques. CONSULTANT shall implement a quality assurance program to ensure that all professional installation practices are adhered to and followed.

2. AV device mounting – all brackets and hardware used for device mounting shall be manufacturer supplied and fit for purpose.

3. Secondary restraint. All AV equipment that is installed overhead, or in a location that is deemed to be potentially hazardous to the public, animal life, or property should it fall, must be installed with a secondary restraint/safety bond. Safety bonds shall attach to a secondary mounting point on the building fabric, and shall be connected to a secure secondary attachment point on the AV device.

In the case of devices such as speakers, the secondary attachment point shall be on the main body of the device (i.e. the speaker cabinet), not the hanging/mounting bracket. Any AV device mounting bracket shall be deemed the primary mounting, and secondary restraint methods shall be independent of that.

4. In the case of installations adjacent to, or affected by, saltwater or saline air conditions (such as aquariums), all AV equipment shall be mounted using suitable stainless-steel hardware, including all secondary restraints.

5. Once the installation of all audio and video components is complete, CONSULTANT shall be responsible for system commissioning, adjustments, programming, and acceptance testing of all audio and video systems. CONSULTANT shall commission and program all logic controllers, DSP matrix routers, and other audio-visual software as required providing a complete and operable system. In addition, CONSULTANT shall professionally balance and tune all audio and video systems supplied. This shall include but not be limited to Docusign Envelope ID: 35E988EC-F408-4438-9CFB-71A9F2C5B60D B0785-0001\3072515v4.doc
17 equalization, delay settings, and setting the gain structure of the system.

2. EQUIPMENT RACKS

1. Rack Equipment Installation – All equipment within each AV cabinet rack shall be logically arranged for accessibility, and convenience of maintenance. Equipment shall be mounted using rack kits by the manufacturer. Custom shelves by Middle Atlantic, or equivalent, are acceptable for equipment that does not have a rack mount kit available. Equipment in custom shelves shall be securely attached to the shelf. Cabinet and panel faces, including drawers, shall be black.

2. Wiring within racks and cabinets shall be installed to conform to standard broadcast and sound engineering practices as described in reference materials such as the Broadcast Audio Equipment for AM, FM, Television and Sound System Engineering. Cable lacing bars shall be used where applicable. Wiring shall be cabled, laced and securely fastened in place so that no weight is imposed on any equipment, control switch, connector, or terminal.

3. The audio system output shall be free from perceptible noise (including, but not limited to, hum or distortion) at the system’s maximum operating level. CONSULTANT is responsible for taking the necessary precautions to avoid noise being introduced into the audio signal paths. These precautions shall include, but not be limited to, ensuring that all wires carrying line level or microphone level audio signals are shielded, input and output circuits and terminals are installed in such a way as to provide sufficient isolation and decoupling, and utilizing an isolated grounding scheme.

4. Conductor shields for each system shall be grounded at one location only. Grounding shall be done within cabinet racks. There shall be no metallic connection between systems.

5. Permanent (laminated) cable labels shall be applied to all wires at each end and shall include identification numbers which are documented in a written cable run list.

3. TYPICAL ELECTRONIC EQUIPMENT ROOM GUIDELINES

1. An environmentally controlled EER shall house all centralized AV source, monitoring, signal switching, routing, processing, and transmitting equipment within equipment racks. The equipment racks and/or remote equipment locations shall provide room for basic terminations and allow in most cases room for expansion of the system.

2. The EER shall be sized to accommodate the required number of full size Middle Atlantic MRK 4436 equipment racks or existing equivalent. The Audio Video Racks (AVR) shall be installed side by side and have one meter of clearance to the front and rear and to at least one side. The equipment racks shall be attached to the floor using isolation mounts or a rubber mat to prevent ground loops that Docusign Envelope ID: 35E988EC-F408-4438-9CFB-71A9F2C5B60D B0785-0001\3072515v4.doc
18 may occur should the metal rack come in contact with the building concrete.

3. Room for expansion and a work area for maintenance staff shall be considered when sizing the EER.

4. Cable ladder tray shall be above the equipment racks. If the cable comes from the floor the excess lengths shall be enough to rise from the bottom of the rack it enters to the top and then to the end of the group of racks. This will provide the installers with the excess they need to properly and neatly dress the AV cable in place.

5. The EER/Remote storage locations shall be climate controlled.

6. An air conditioning system shall be provided at all AVC (Audio Video & Control) equipment locations. Each system shall be capable of dissipating the BTUs/Hr indicated in the AV facility impact reports.

The BTUs/Hr listed shall represent the heat produced by the AVC equipment only and shall not include ambient room conditions. The air conditioning system shall be able to maintain an environment where the temperature does not rise above 75° Fahrenheit, and the relative humidity is below 75%.

7. All electrical transformers, breaker panels, and lighting dimmers shall be a minimum of two meters away from the equipment racks, preferably in another room.

8. All equipment specified shall operate on local electrical power standards (120 V AC 60 Hz) unless otherwise noted.

9. The Video system requires a ground isolated type power system.

10. All AVC circuits shall be supplied from the same electrical panel. This panel shall derive its power from an isolation transformer. The power panel shall not furnish power to any other equipment.

11. Each AVC circuit shall have a ground and neutral conductor equal in size to the current carrying conductor.

12. All conduits entering AVC Equipment Racks shall be electrically isolated from the rack.

13. It is standard practice in our industry that AV systems use isolation transformers and isolated (technical) grounding to prevent interference from other systems installed in the facility.

14. It is standard practice that the isolation transformers are specified and designed into the system by the Electrical Engineer (EE) based upon the estimated power loads provided and supplied as part of the Facility Impact Estimated Power and Heat Load reports generated by the AVC designer.

15. To maintain the highest quality presentation, it is recommended that CONSULTANT use an isolation transformer and isolated ground between all AVC system outlets and the first breaker panel after the transformer to prevent any potential electrical interference in the audio and video systems. Without using a separately derived power source (transformer) for all AVC show system racks and field equipment such as projectors, there is the potential for interference Docusign Envelope ID: 35E988EC-F408-4438-9CFB-71A9F2C5B60D B0785-0001\3072515v4.doc
19 from electric motors used in Window Treatments, Show Action Equipment (SAE), the HVAC systems, or other subsystem
electronics that we cannot be aware of at this time.

4. AV PANELS
AV Panels shall be black anodized aluminum brushed in the direction of the aluminum grain. Lettering shall be 1/8” engraved with white paint fill. Panels with connectors that are not square to the panel will not be accepted. CONSULTANT is responsible for submitting scaled engineering drawings for all AV Panels prior to fabrication. P-Touch or similar non-permanent labeling shall not be acceptable. Care shall be taken by the CONSULTANT that the different requirements of surface mount panels versus flush mount panels shall be factored. All flush mount panels shall be approximately 1⁄4” larger all round than the related back box to ensure a professional finished look.

5. OPERATION AND MAINTENANCE TRAINING

1. The CONSULTANT shall properly instruct CITY and other persons designated by the CITY, in correct operation, maintenance and troubleshooting of the system. Prior to this training session, a preliminary copy of the Operations and Maintenance Manual set must be submitted to CITY for use during the training session.

2. CONSULTANT shall be available on site for the first formal use of the system as well as instructing CITY’s designated people during the pre-opening.

6. GENERAL PERFORMANCE REQUIREMENTS AND EXPECTATIONS

1. Reproduction of speech and music reinforcement shall be clear, of high fidelity, and with all frequencies within range of system faithfully reproduced with no detectable noise, hum, or distortion.

2. Reproduction shall be attained at sound levels sufficient to override noise levels typical for performing arts centers, to provide a thoroughly satisfactory and serviceable system.

3. Audio system shall be capable of continuous sound pressure levels of 95dB at the audience position with no audible distortion and a frequency response from 55Hz to 20 kHz (+/– 3dB).

4. The Video systems shall be balanced within 3 dBmV at the origin point across the entire video distribution. Each video monitor will have a uniform picture free of any noise, ghosting or hum bars. Each video monitor shall receive a signal level between 5 and 10 dBmV.

7. FIELD QUALITY CONTROL
CONSULTANT shall maintain a competent project manager and supporting technical personnel, acceptable to the CITY during the entire installation. Change of supervisor during the project shall not be acceptable without prior written approval from CITY.

1. Before connecting any equipment to electrical power outlets, CONSULTANT shall measure and record the A.C. voltages between hot, neutral and ground to verify correct outlet polarity, and record all findings. All high-voltage terminations shall be performed by others.

Docusign Envelope ID: 35E988EC-F408-4438-9CFB-71A9F2C5B60D B0785-0001\3072515v4.doc
20 2. Physical inspection of the rack and field wiring shall be done by the CITY to ensure neat and orderly installation practices have been upheld.

3. Verify the performance parameters of the individual systems following established professional procedures. CONSULTANT shall document all acceptance testing, include the date the tests were performed, who performed the tests and the equipment used in testing. Where discrepancies are found in testing, CONSULTANT shall go back, fix the discrepancy, retest all the affected areas and/or systems, and document the date, the new test results, what was done to fix the problem, and the persons responsible for fixing and retesting.

4. For audio testing CONSULTANT shall follow EIA standards RS160 and RS219, and make all necessary corrections to bring systems into compliance. Testing shall include but is not limited to:
a. Measuring all speaker line impedance at 250, 500, 1k and 2k Hz with loudspeakers connected to each line. Turn all volume controls (where installed) to maximum setting before testing. b. Checking phasing on all speakers in every zone.
c. Correcting any variances for the entire zone and then retesting.
d. Testing all line and microphone (wired and wireless) level signals for polarity and continuity.

5. Verifying all video signals utilizing forward and reverse sweep and balance, hum modulation, outlet levels at high and low channel of pass-band and complete comparison of calculated values vs. observed values of tap outlets.

6. The process of testing and equalization of the systems may necessitate the moving, re-aiming, adjusting or reconfiguring of system components. This shall be done at CITY’s request with no additional claim for payment.

7. Upon completion of the installation and all preliminary testing, CONSULTANT shall submit in writing all test results, and submit notification that the system installation is complete and in compliance with the contract documents and is ready for inspection by the CITY.

PART 4 - AV CABLING CLARIFICATION

1. AV CABLE SIGNAL SEPARATION WITHIN CONDUIT - CLARIFICATION Signal separation refers to providing physical distance among cables carrying various signal levels. This protects weaker low voltage signals from noise and interference. Signal separation principles apply to cable routing and installation. According to EIA/TIA, network cabling has a mandated signal separation from power cables of 21⁄2 inches (60mm).

Docusign Envelope ID: 35E988EC-F408-4438-9CFB-71A9F2C5B60D B0785-0001\3072515v4.doc
21 When grouping cables together in a bundle, all cables in that bundle should be intended for only one signal type. Generally, cables should be grouped according to these categories:

1. Microphone

2. Line Level and communications (includes theatrical intercom)

3. Control and data

4. Speaker

5. Video

6. RF (includes wireless microphone and assisted listening antennae)

7. AC Power
Above all, keep the microphones cables separated from the others. They are the most susceptible to interference since microphone signal level is so low.

If signal lines must cross, it is best if they do so at 90 degrees to minimize cross coupling.

The same grouping and separation also apply to cable tray paths and open cable routes (J-hooks).

Cable bundling:

It shall be noted that where multiple cables of the same type, that conform to the groups above, are to transit from a common source point to a common termination point, larger trunk conduits should be used to carry these cables in bundles. Distribution boxes shall be added where CONSULTANT feels that costs can be saved by doing so. This note also applies to the use of cable trays and J-Hooks.

This approach shall be used wherever CONSULTANT sees the opportunity, and they shall provide suitably sized junction boxes as part of their scope. Note: it is still the responsibility of CONSULTANT to install the cable all the way from the source point to the termination point, regardless of the conduit methodology used.

PART 5 – SERVICE AND WARRANTY

1. WARRANTY

1. All equipment supplied by TV Pro Gear is warrantied for both parts and labor for one year. CITY is electing to purchase warranty coverage for an additional two (2) years, in accordance with the terms in Exhibit B.

2. SERVICE
The following service terms shall apply to equipment purchased and installed under the terms of this Agreement:

1. CONSULTANT shall provide monthly on-site visits to insure proper functioning and configuration of the system. Also, at the monthly on-site visits TVPG staff will install any software or firmware updates.

2. CONSULTANT shall provide 24/7 telephone support and remote diagnostics for the system with a response time no less than thirty (30) minutes of contacting TVPG’s support staff. If an immediate response is not received, LSVS shall contact TVPG’s secondary support line.

Docusign Envelope ID: 35E988EC-F408-4438-9CFB-71A9F2C5B60D B0785-0001\3072515v4.doc
22 3. If a problem cannot be solved via phone support, CONSULTANT will provide on-site technical support within 24 hours of being notified of an issue.

4. If there is a component failure, CONSULTANT shall repair or replace it. In the case where a replacement is not available, TV Pro Gear shall provide a similar component.

5. This coverage includes the labor of installing a replacement component.

6. During the monthly on-site visits, CONSULTANT will provide up to four (4) hours training of CITY staff. The training allotment does not roll over or accumulate.

7. With regards to network or IT issues, TV Pro Gear CONSULTANT will work with CITY’s IT department or IT vendor to resolve any issues.

INFECTIOUS DISEASE
A. CONSULTANT shall be required to know and adhere to the California Occupational Safety and Health Act of 1973 (“CalOSHA”) COVID-19 Prevention NonEmergency Regulations, the California Department of Public Health orders and all state, federal and local regulations regarding COVID-19 and other infectious diseases that may pose a risk to public health.

B. CONSULTANT shall advise employees who have any symptoms of COVID-19, the common cold, influenza or infectious disease not to report to work.

C. CONSULTANT shall notify their CITY Responsible Principal and the Risk Manager immediately upon learning that an employee who was working onsite at a CITY facility has been diagnosed with COVID-19 or any infectious disease.

For questions, please contact CITY’s Responsible Principal or Risk Management at 310- 285-1073.

Docusign Envelope ID: 35E988EC-F408-4438-9CFB-71A9F2C5B60D ATTACHMENT 1 TO EXHIBIT A

EQUIPTMENT LISTING
23 B0785-0001\3072515v4.doc
Location Description Manufacturer Model Qty
Council Chambers
In Room PTZ Video Camera Panasonic AW-UE160 4
In Room 85" Monitor Samsung QM85C 2
At Dais and Desks 29" Ultrawide Monitor w/Speakers LG 29BQ650-W 14 At Dais and Desks 29" Ultrawide Monitor Mount Integrator's Choice 14 At Dais and Desks 10" Touch Controller QSC TSC-101-G3 1 At Dais and Desks Zoom Glass Touch Controller Lenovo / LogitechController / Tap 1 In Room & At Dais
and
Desks Video Decoder QSC NV-21-HU 6
At Dais and Desks Video Encoder QSC NV-21-HU 5
At Dais and Desks HDMI Distribution Amplifier Kanexpro SP-1X2SL18G 3 At Dais and Desks HDMI Distribution Amplifier Kanexpro SP-1X8SL18G 1 At Podium Wireless Presentation Kramer VIA Connect 1
In Rack USB Bridge QSC CORE NANO 1
In Rack Zoom Certified Computer
Lenovo / HP /
Dell by Integrator 1
In Rack HDMI Ingest by Integrator by Integrator 1
In Rack Blu-Ray Player Denon DN-500BDMKII 1
In Rack Video Decoder QSC NV-21-HU 1
In Rack Video Encoder QSC NV-21-HU 2
In Rack 10" Touch Controller QSC TSC-101-G3 1
In Rack I/O Expander QSC QIO-GP8x8 2
In Rack Digital Audio Converter QSC QIO-ML4i 5
In Rack Digital Audio Converter QSC QIO-L4o 2
In Rack Rack Mount QSC QIO-RMK 3
In Rack QIO PSU for 4-Units QSC QIO-PSU 3
In Rack 8-CH Amplifier QSC CXQ-4K8 1
In Room Access Point Transceiver Shure MXWAPT8 1
In Room Handheld Transmitter w/SM58 Shure MXW2/SM58 2
Docusign Envelope ID: 35E988EC-F408-4438-9CFB-71A9F2C5B60D B0785-0001\3072515v4.doc
24 In Rack 8-Ch Charging Station Shure MXWNCS8 1
Location Description Manufacturer Model Qty
Room A
In Room PTZ Video Camera Panasonic AW-UE160 4
In Room 75" Monitor Samsung QM75C 3
In Room 65" Monitor Samsung QM65C 1
At Dais and Desks 29" Ultrawide Monitor w/Speakers LG 29BQ650-W 8 At Dais and Desks 10" Touch Controller QSC TSC-101-G3 1 At Dais and Desks Zoom Glass Touch Controller Lenovo / LogitechController / Tap 1 In Room & At Dais
and DeskVideos Decoder QSC NV-21-HU 5
At Dais and Desks Video Encoder QSC NV-21-HU 2
At Dais and Desks HDMI Distribution Amplifier Kanexpro SP-1X8SL18G 1 At Podium Wireless Presentation Kramer VIA Connect 1
In Rack USB Bridge QSC CORE NANO 1
In Rack Zoom Certified Computer Lenovo / HP / Dellby Integrator 1 In Rack HDMI Ingest by Integrator by Integrator 1
In Rack Blu-Ray Player Denon DN-500BDMKII 1
In Rack Video Decoder QSC NV-21-HU 1
In Rack Video Encoder QSC NV-21-HU 2
In Rack 10" Touch Controller QSC TSC-101-G3 1
In Rack I/O Expander QSC QIO-GP8x8 2
In Rack Digital Audio Converter QSC QIO-ML4i 3
In Rack Digital Audio Converter QSC QIO-L4o 1
In Rack Rack Mount QSC QIO-RMK 2
In Rack QIO PSU for 4-Units QSC QIO-PSU 2
In Rack 8-CH Amplifier QSC CXQ-2K4 1
In Rack 4-Ch Charging Station Shure MXWNCS4 1
In Rack 8-Ch Charging Station Shure MXWNCS8 1
In Room Access Point Transceiver Shure MXWAPT8 1
In Room Handheld Transmitter w/SM58 Shure MXW2/SM58 2
Docusign Envelope ID: 35E988EC-F408-4438-9CFB-71A9F2C5B60D B0785-0001\3072515v4.doc
25 Portable Desktop Base Transceiver Shure MXW8 4
Portable 10" Shockmount Gooseneck Mic Shure MX410/C 4
Location Description Manufacturer Model Qty
Gallery
In Room PTZ Video Camera Panasonic AW-UE160 4
Portable AV Cart w/Power by Integrator by Integrator 2
Portable 65" Monitor Samsung QM65C 2
Portable Video Decoder QSC NV-21-HU 2
Portable Video Encoder QSC NV-21-HU 2
Portable 10" Touch Controller QSC TSC-101-G3 1
Portable Zoom Glass Touch Controller Lenovo / LogitechController / Tap 1 In Room Video Decoder QSC NV-21-HU 1
In Rack USB Bridge QSC CORE NANO 1
In Rack Zoom Certified Computer Lenovo / HP / Dellby Integrator 1 In Rack HDMI Ingest by Integrator by Integrator 1
In Rack Blu-Ray Player Denon DN-500BDMKII 1
In Rack Video Decoder QSC NV-21-HU 2
In Rack Video Encoder QSC NV-21-HU 3
In Rack I/O Expander QSC QIO-GP8x8 2
In Rack Serial Expander QSC QIO-S4 1
In Rack Digital Audio Converter QSC QIO-L4o 1
In Rack Rack Mount QSC QIO-RMK 1
In Rack QIO PSU for 4-Units QSC QIO-PSU 1
Location Description Manufacturer Model Qty
City Hall Room
Video
In Room Camera Controller Panasonic AW-RP150 1
In Room 10" Touch Controller QSC TSC-101-G3 1
In Rack USB Bridge QSC CORE NANO 1
In Rack HDMI Ingest by Integrator by Integrator 1
In Rack Video Decoder QSC NV-21-HU 1
In Rack Video Encoder QSC NV-21-HU 1
Docusign Envelope ID: 35E988EC-F408-4438-9CFB-71A9F2C5B60D B0785-0001\3072515v4.doc
26 In Room Video Controller Ross TD1-PANEL 1
In Room Video Controller Ross
>TDTouchScreen 1
In Room Video Controller Ross CUF-PSU 1
In Room PTZ Camera Plug-in License Ross RRB-CTL-PTZ 1
In Rack Motion Graphics System Ross XSTS-001 1
In Rack Motion Graphics System Ross XPN-1RU-M9 1
In Rack Motion Graphics System Ross >XST-DLQ 1
In Room 65" Multiview Monitor LG 65EP5G 2
In Room 65" Multiview Monitor Mount by Integrator by Integrator 2 In Rack 1RU Video Router Ross ULTRIX-NS-FR1 1
In Rack 1RU Video Router, 16x16 I/O Ross >ULTRIX-HDX-IO 2 In Rack 1RU Video Router, Power Ross >ULTRIPOWER 1
In Rack 1RU Video Router, Power Ross
>ULTRIPOWERPS 1
In Rack 1RU Video Router, License Ross >ULTRISYNC 1
In Rack 1RU Video Router, License Ross >ULTRISYNC-18 1
In Rack 1RU Video Router, MADI License Ross >ULTRISRC 1 In Rack
1RU Video Router, Multiview
License Ross >ULTRISCAPE 1
In Rack 1RU Video Router, Coax MADI SFP Ross
>SFP-MADICOAX 1
In Rack openGear OGX Frame Ross OGX-FR-CN 1
In Rack openGear OGX Frame, PSU Ross >PS-OGX 1
In Rack
openGear OGX Frame, Sync
Module Ross
>SPG-8260-WR2 1
In Rack
openGear OGX Frame, Fiber
Module Ross >SFC-6901-R3F 4
In Rack openGear OGX Frame, SDI SFP Rx Ross
>SFP-FIBER12G-2R 1
In Rack openGear OGX Frame, SDI SFP Tx Ross
>SFP-FIBER12G-2T 3
Location Description Manufacturer Model Qty
City Hall Control
Docusign Envelope ID: 35E988EC-F408-4438-9CFB-71A9F2C5B60D B0785-0001\3072515v4.doc
27 Room Audio
In Room Digital Mixing Console Yamaha QL1 1
In Rack Digital Audio Converter QSC QIO-ML4i 1
In Rack Digital Audio Converter QSC QIO-L4o 1
In Rack Rack Mount QSC QIO-RMK 1
In Rack QIO PSU for 4-Units QSC QIO-PSU 1
Location Description Manufacturer Model Qty
Foothill Control
Room Video
In Room Camera Controller Panasonic AW-RP150 1
In Room 10" Touch Controller QSC TSC-101-G3 1
In Rack USB Bridge QSC CORE NANO 1
In Rack HDMI Ingest by Integrator by Integrator 1
In Rack Video Decoder QSC NV-21-HU 1
In Rack Video Encoder QSC NV-21-HU 1
In Room Video Controller Ross TD2-PANEL 1
In Room Video Controller Ross
>TDTouchScreen 1
In Room Video Controller Ross CUF-PSU 1
In Room PTZ Camera Plug-in License Ross RRB-CTL-PTZ 1
In Rack Motion Graphics System Ross XSTS-001 1
In Rack Motion Graphics System Ross XPN-1RU-M9 1
In Rack Motion Graphics System Ross >XST-DLQ 1
In Rack Xpression Project Server Ross XPN-PS 1
In Rack Xpression Project Server Ross
>XPN-HWCORE-V2 1
In Room 65" Multiview Monitor LG 65EP5G 2
In Room 65" Multiview Monitor Mount by Integrator by Integrator 2 In Rack 1RU Video Router Ross ULTRIX-FR5 1
In Rack 1RU Video Router, 16x16 I/O Ross >ULTRIX-HDX-IO 5 In Rack 1RU Video Router, Power Ross >ULTRIPOWER 2
In Rack 1RU Video Router, Power Ross
>ULTRIPOWERPS 2
Docusign Envelope ID: 35E988EC-F408-4438-9CFB-71A9F2C5B60D B0785
-0001\3072515v4.doc
28 In Rack
1RU Video Router, HD-BNC
Transceiver Ross
>SFP-HDB-IO-
3G3
In Rack 1RU Video Router, Engine Blade Ross >SWR-SDPE2
In Rack 1RU Video Router, ME 2 License Ross
>CUFR-ADD-
ME22
In Rack 1RU Video Router, ME 1 License Ross
>CUFR-ADD-
ME12
In Rack 1RU Video Router, FSFC License Ross
>CUFR-ADD-
FSFC2
In Rack 1RU Video Router, PA/CC License Ross
>CUFR-ADD-
PACC2
In Rack 1RU Video Router, License Ross >ULTRISYNC1
In Rack 1RU Video Router, License Ross >ULTRISYNC-181
In Rack 1RU Video Router, MADI License Ross >ULTRISRC1
In Rack
1RU Video Router, Multiview
License Ross >ULTRISCAPE3
In Rack 1RU Video Router, Coax MADI SFP Ross
>SFP-MADI-
COAX1
In Rack openGear OGX Frame Ross OGX-FR-CN2
In Rack openGear OGX Frame, PSU Ross >PS-OGX2
In Rack
openGear OGX Frame, Sync
Module Ross
>SPG-8260-W-
R21
In Rack
openGear OGX Frame, Fiber
Module Ross >SFC-6901-R3F4
In Rack openGear OGX Frame, SDI SFP Rx Ross
>SFP-FIBER-
12G-2R3
In Rack openGear OGX Frame, SDI SFP Tx Ross
>SFP-FIBER-
12G-2T1
In Rack openGear OGX Frame, DA Ross
>UDA-8705A-
R2L2
In Rack
Master Reference and Test
Generator Ross SPG-90001
In Rack Media I/O Flex Channel License Ross

MIO-SW-
CHANNEL8
In Rack Media I/O Management and Control Ross MIO-SW-MGMT1 Docusign Envelope ID: 35E988EC-F408-4438-9CFB-71A9F2C5B60D B0785
-0001\3072515v4.doc
29 In Rack Media I/O Server Hardware Ross

MIO-HW-MGMT-
G4-W1
In Rack Media I/O X2 Server Hardware Ross
MIO-HW-X2-G4-
W-SDI-HD-10E1
In Rack Evo Signature 8-Bay Storage 32TB Ross EVO-8B-32TB1 In Rack Evo 2x10G Copper Expansion Ross EVO-IO-10G-21
Commissioning On-Site Commissioning 1 Day Ross

ULTRIX-COM-
1DAY3
Commissioning Ultrix Operational Training 1 Day Ross

ULTRIX-OTR-
1DAY1
Commissioning Carbonite Commissioning 1 Day Ross

CARBONITE-
COM-1DAY1
Commissioning Pre Paid Service Expense Trip 1 Ross

TRAVEL-PRE-
0011
Commissioning
Carbonite Operational Training 1
Day Ross

CARBONITE-
OTR-1DAY2
Commissioning
XPression Operational Training 1
Day Ross

EXPRESSION-
OTR-1DAY3
Commissioning Pre Paid Service Expense Trip 2 Ross

TRAVEL-PRE-
0021
Commissioning On-Site Commissioning 1 Day Ross

MIO-COM-
ONSITE-1DAY1
Commissioning On-Site Operational Training 1 Day Ross

MIO-TRN-

ONSITE-OP-
1DAY1
Commissioning Evo On-Site Commissioning 1 Day Ross EVO-COM-1DAY1 Commissioning Pre Paid Service Expense Trip 1 Ross

TRAVEL-PRE-
0011
Commissioning Pre Paid Service Expense Trip 3 Ross

TRAVEL-PRE-
0031
Commissioning
Tally Systems Onsite
Commissioning 1
Day Ross TLY-COM-1DAY2
Commissioning Pre Paid Service Expense Trip 4 Ross

TRAVEL-PRE-
0041
In Rack SDI to HDMI Converter AJA OG-Hi5-12G 17
Docusign Envelope ID: 35E988EC-F408-4438-9CFB-71A9F2C5B60D B0785-0001\3072515v4.doc
30 In Rack HDMI to SDI Converter AJA OG-HA5-12G 6
In Rack HDMi Extender Apantac
OG-HDBT-EAPxSET-1 5
In Field HDMi Extender Apantac HDBT-1-R-II 5
In Rack Video Encoder QSC NV-32-H 4
In Rack Video Decoder QSC NV-21-HU 6
Spares Video Encoder/encoder QSC NV-21-HU 4
Location Description Manufacturer Model Qty
Foothill Control
Room Control
In Rack
Ultricore HW Controller
Platformw/support for up to 100
client Ross
ULTRICOREBCS 2
In Rack
Ultricore HW Controller
Platformw/support for up to 100
client Ross
ULTRICOREBCS-CLIENT 1
In Rack
Ultricore Tie Line Management
License Option Ross ULTRICORE-TLX 1
In Rack
Redundant power supply for
ULTRICOREBCS Ethernet Enabled
2RU Hi Res LCD Ross
ULTRICOREBCS-PS 2
In Rack
Touchscreen Control Panel
Ethernet Enabled 18 LCD + 8 Fixed Ross
ULTRICORE-2-
HR 2
In Rack
Buttons Control Panel TSI-4000
Tally System Interface and Ross RCP-QE18 2
In Rack
Tally System Console 3 (incl. 2
NICs and 2 P/S) ECP-O16 Output
connection panel Ross
UltricoreBCS/UltricoreTally 1
In Rack
(Includes interconnect cable.

Includes one power supply.) Ross TLY-ECPO16 1
Location Description Manufacturer Model Qty
Foothill Control
Room Audio
In Room Digital Mixing Console Yamaha QL5 1
Docusign Envelope ID: 35E988EC-F408-4438-9CFB-71A9F2C5B60D B0785-0001\3072515v4.doc
31 In Room AES Card Yamaha MY8-AES96S 1
In Racks Digital I/O Yamaha RIO1608-D2 1
In Racks Digital Signal Processor QSC CORE 610 2
In Racks 128x128 Dante License QSC SLDAN-128-P 2
In Racks UCI License QSC SLQUD-610-P 2
In Racks Scripting License QSC SLQSE-610-P 2
In Rack Digital Audio Converter QSC QIO-ML4i 1
In Rack Digital Audio Converter QSC QIO-L4o 1
In Rack Rack Mount QSC QIO-RMK 1
In Rack QIO PSU for 4-Units QSC QIO-PSU 1
In Rack Dante / MIDI Interface RME DIGIFACE DAN 1
Docusign Envelope ID: 35E988EC-F408-4438-9CFB-71A9F2C5B60D 32 B0785-0001\3072515v4.doc

EXHIBIT B

SCHEDULE OF PAYMENT AND RATES
CITY shall compensate CONSULTANT for the satisfactory performance of the work described in this Agreement in an amount not to exceed One Million Six Hundred Six Thousand and One Dollars ($1,766,051.00) as detailed in this Exhibit, including all labor, reimbursable expenses, and taxes.

Hardware, Software, and
Equipment (Including sales tax,
shipping, and handling fees) as
described in Exhibit A
$1,244,001.00
Services (Including engineering,
programming, integration, and
training)
$242,050.00
Project Management - $20,000
Design and Engineering - $58,500
Equipment Mounting and Installation - $94,000
System Testing - $10,902
Training for City Staff - $15,000
FICA, SUI, and EDD - $43,648
Service and Warranty (For two
(2) additional years; three (3)
years total when combined with
manufacturer’s warranties)
$120,000.00
Project Contingency $160,000.00
TOTAL: $1,766,051.00
Payment Terms: 30% due at Agreement signing and acceptance; 50% due upon acceptance of engineering and CAD
drawings;
20% due upon completion of installation and training
CONSULTANT shall submit to CITY a detailed invoice, on a monthly basis or less frequently, for the services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period and the amount due. Within 30 days of receipt of each invoice, CITY shall pay all undisputed amounts included on the invoice. CITY shall pay CONSULTANT said Consideration in accordance with the schedule of payment set forth in this Exhibit.

Docusign Envelope ID: 35E988EC-F408-4438-9CFB-71A9F2C5B60D

EXHIBIT C
33 B0785-0001\3072515v4.doc

EXHIBIT C

CERTIFICATE OF INSURANCE
This is to certify that the following endorsement is part of the policy(ies) described below:

NAMED INSURED COMPANIES AFFORDING COVERAGE
A.

B.

ADDRESS C.

COMPANY
(A. B. C.) COVERAGE
POLICY
NUMBER

EXPIRATION
DATE
B.I. LIMITS
P.D.

AGGREGATE
AUTOMOBILE LIABILITY
GENERAL LIABILITY
PRODUCTS/COMPLETED

OPERATIONS
BLANKET CONTRACTUAL
CONSULTANT'S PROTECTIVE
PERSONAL INJURY
EXCESS LIABILITY
WORKERS' COMPENSATION
It is hereby understood and agreed that the City of Beverly Hills, its City Council and each member thereof and every officer and employee of the City shall be named as joint and several assureds with respect to claims arising out of the following project or agreement:

It is further agreed that the following indemnity agreement between the City of Beverly Hills and the named insured is covered under the policy: CONSULTANT agrees to indemnify, hold harmless and defend City, its City Council and each member thereof and every officer and employee of City from any and all liability or financial loss resulting from any suits, claims, losses or actions brought against and from all costs and expenses of litigation brought against City, its City Council and each member thereof and any officer or employee of City which results directly or indirectly from the wrongful or negligent actions of CONSULTANT's officers, employees, agents or others employed by CONSULTANT while engaged by CONSULTANT in the (performance of this agreement) construction of this project.

It is further agreed that the inclusion of more than one assured shall not operate to increase the limit of the company's liability and that insurer waives any right of contribution with insurance which may be available to the City of Beverly Hills.

In the event of cancellation or material change in the above coverage, the company will give 30 days written notice of cancellation or material change to the certificate holder.

Except to certify that the policy(ies) described above have the above endorsement attached, this certificate or verification of insurance is not an insurance policy and does not amend, extend or alter the coverage afforded by the policies listed herein.

Notwithstanding any requirement, term, or condition of any contract or other document with respect to which this certificate or verification of insurance may be issued or may pertain, the insurance afforded by the policies described herein is subject to all the terms, exclusions and conditions of such policies.

DATE: BY:

Authorized Insurance Representative
TITLE:

AGENCY: ADDRESS:

RM02.DOC REVISED 10/14/96.

Docusign Envelope ID: 35E988EC-F408-4438-9CFB-71A9F2C5B60D Certificate Of Completion
Envelope Id: 35E988EC-F408-4438-9CFB-71A9F2C5B60D Status: Sent Subject: Complete with Docusign: Agreement Pro Gear.pdf Source Envelope:

Document Pages: 33 Signatures: 6 Envelope Originator:

Certificate Pages: 3 Initials: 0 Raminta Ivanilova
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
455 N. Rexford Drive
Beverly Hills, CA 90210
[email protected]
IP Address: 198.245.189.164
Record Tracking
Status: Original
2/25/2025 1:57:06 PM
Holder: Raminta Ivanilova
[email protected]
Location: DocuSign
Signer Events Signature Timestamp
Andrew R. Maisner
[email protected]
President
Security Level: Email, Account Authentication
(None) Signature Adoption: Pre-selected Style
Using IP Address: 71.222.47.213
Sent: 2/25/2025 2:09:58 PM
Viewed: 2/25/2025 4:18:15 PM
Signed: 2/25/2025 4:23:10 PM
Electronic Record and Signature Disclosure:

Not Offered via Docusign
Sheldon Zaslansky
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 67.204.187.3
Sent: 2/25/2025 4:23:12 PM
Viewed: 2/25/2025 4:31:18 PM
Signed: 2/25/2025 4:32:17 PM
Electronic Record and Signature Disclosure:

Not Offered via Docusign
Deborah Hakman For:
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 98.97.143.212
Signed using mobile
Sent: 2/25/2025 4:32:19 PM
Viewed: 2/27/2025 7:26:56 AM
Signed: 2/27/2025 7:27:12 AM
Electronic Record and Signature Disclosure:

Not Offered via Docusign
David Schirmer
[email protected]
cio
Security Level: Email, Account Authentication
(None) Signature Adoption: Drawn on Device
Using IP Address: 107.119.53.128
Signed using mobile
Sent: 2/27/2025 7:27:14 AM
Viewed: 2/27/2025 8:03:35 AM
Signed: 2/27/2025 8:03:53 AM
Electronic Record and Signature Disclosure:

Not Offered via Docusign
Signer Events Signature Timestamp
Sharon L'Heureux Dressel
[email protected]
Risk Manager
Sharon Dressel
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.166
Sent: 2/27/2025 8:03:57 AM
Viewed: 2/27/2025 8:09:43 AM
Signed: 2/27/2025 8:09:52 AM
Electronic Record and Signature Disclosure:

Not Offered via Docusign
Anthony Rodstein
[email protected]
Purchasing Services Manager
City of Beverly Hills (Finance Department)
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.181
Sent: 2/27/2025 8:09:53 AM
Viewed: 3/4/2025 11:58:21 AM
Signed: 3/4/2025 11:58:26 AM
Electronic Record and Signature Disclosure:

Not Offered via Docusign
Anthony Rodstein
[email protected]
Purchasing Services Manager
City of Beverly Hills (Finance Department)
Security Level: Email, Account Authentication
(None)
Sent: 3/4/2025 11:58:27 AM
Electronic Record and Signature Disclosure:

Not Offered via Docusign
Nancy Hunt Coffey
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via Docusign
Lester J. Friedman
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via Docusign
Huma Ahmed
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via Docusign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 2/25/2025 2:09:58 PM
Envelope Updated Security Checked 2/25/2025 2:12:14 PM
Payment Events Status Timestamps