AGENDA REPORT
Meeting Date: March 18, 2025
Item Number:
To: Honorable Mayor & City Council
From: Mandana Motahari, City Architect
Martin Nunes, Associate Project Manager
Subject: ACCEPTANCE OF THE CONTRACT WORK FOR:
A. CIVIC CENTER PARKING GARAGE IMPROVEMENTS
FOR SECURE VEHICLE PARKING PROJECT WITH
WAISMAN CONSTRUCTION INC. IN THE FINAL AMOUNT
OF $788,468.57; AND
AUTHORIZATION OF CITY CLERK TO RECORD NOTICE
OF COMPLETION
B. SHELL AND CORE IMPROVEMENTS PROJECT AT 430 N.
CAMDEN DRIVE PROJECT WITH BALFOUR BEATTY
CONSTRUCTION, LLC, IN THE FINAL AMOUNT OF
$3,210,579.12; AND
AUTHORIZATION OF CITY CLERK TO RECORD NOTICE
OF COMPLETION
Attachments: 1. Notice of Completion – Waisman Construction Inc.
2. Notice of Completion – Balfour Beatty Construction, LLC
RECOMMENDATION
Civic Center Parking Garage Improvements for Secure Vehicle Parking Project Staff recommends that City Council accept the described work with Waisman Construction Inc. and authorize the City Clerk to record attached Notice of Completion.
BEVERLY
HILLS
Meeting Date: March 18, 2025
Shell and Core Improvements Project at 430 N. Camden Drive Staff recommends that City Council accept the described work with Balfour Beatty Construction, LLC, and authorize the City Clerk to record attached Notice of Completion.
INTRODUCTION
This report provides information and requests City Council’s acceptance of contract work indicated below and authorization of the City Clerk to record the Notices of Completion (Attachments 1-2) with the Los Angeles County Recorder.
DISCUSSION
Civic Center Parking Garage Improvements for Secure Vehicle Parking Project The Civic Center Garage, located at 450 N. Rexford Drive, is a building with four stories over two-story subterranean levels. As part of the Police Department’s on-going efforts to enhance security, a need was identified to convert the two basement levels into secured parking. The base scope of work involved the installation of open-mesh metal security fencing with pedestrian egress gates, as well as two vehicular egress gates with openmesh roll-up curtains. The fencing material allows for natural ventilation, security and privacy. It is also located discretely so as not to affect the appearance of the building on the exterior. The work completed also includes infrastructure for the City’s key card access control system at all new pedestrian and vehicular gates. In addition, the scope of work includes quarterly inspection and service of the vehicular gates, as well as a two-year parts and one-year labor warranty. The project has been inspected by the departments of Community Development, Fire and Public Works, and staff are satisfied that the project has been constructed in accordance to permitted documents and complies with all applicable codes.
Shell and Core Improvements Project at 430 N. Camden Drive The City owns several properties leased to commercial tenants. In preparation for the restaurant tenant Marea’s occupancy of the tenant space at 430 N. Camden drive, a building assessment was performed, and shell and infrastructure upgrades were identified to be necessary. The improvements were required to be performed by the landlord, and the work included selective interior demolition work, upgrades to base building mechanical, electrical and plumbing systems, as well as fire/life/safety upgrades. The City also improved the ground floor façade and replaced the existing storefront system with one that is more consistent with the building’s architectural style.
The work also included performing phase I of building seismic upgrade while the tenant space was vacant; this work involved application of fiber wrap (FRP) to strengthen the existing building concrete shear wall. The work was substantially completed in November 2024, and the space was turned over to the tenant to perform their tenant improvements.
However, since the finish HVAC system was also within the landlord’s scope of work, the mechanical portion of the work could not be completed until the tenant improvements were ready for this portion of work. The tenant has completed their improvements, and the restaurant has been operating since January 2025.
The project has been inspected by departments of Community Development, Fire and Public Works, and staff are satisfied that the project has been constructed in accordance to permitted documents and complies with all applicable codes.
Meeting Date: March 18, 2025
FISCAL IMPACT
Civic Center Parking Garage Improvements for Secure Vehicle Parking Project Funding for this project is budgeted in Fund 405, Capital Improvements Project No. 00933, Police Facility Upgrades. The total contract amount is $837,200, which includes a construction contingency amount of $109,200 (15%). Due to added scope and existing conditions, four change orders were issued totaling $60,468.57. The change orders included work to provide additional safety impact protection bollards and height-clearance bars, new accessible handrail extensions, increased metal conduit size, and new concrete curbs to conceal conduit instead of coring through the post-tensioned slab condition at the Civic Center Dr. driveway. The total project cost amounts to $788,468.57; therefore, $48,731.43 will be credited back to the original funding source.
The current amount paid on the contract is $749,045.14 with a retention balance of $39,423.43 to be paid 35 days after City Clerk files the Notice of Completion.
Shell and Core Improvements Project at 430 N. Camden Drive Funding for this project is budgeted in Fund 810, Capital Improvement project No. 00349, Tenant Improvement Program. The total contract amount is $3,335,000, which includes a construction contingency amount of $435,000 (15%). Due to added scope and existing conditions, seven change orders were issued totaling $310,579.12. The total project cost amounts to $3,210,579.12; therefore, $124,420.88 will be credited back to the original funding source.
The current amount paid on the contract is $3,162,610.52, with a retention balance of $47,968.60 to be paid 35 days after City Clerk files the Notice of Completion.
Shana Epstein,
Director of Public Works
Approved By
Attachment 1
THIS DOCUMENT IS OFFICIAL BUSINESS
OF THE CITY OF BEVERLY HILLS AND
ENTITLED TO FREE RECORDING UNDER
SECTION 6103 OF THE GOVERNMENT CODE
Requested by Huma Ahmed
AFTER RECORDING MAIL TO:
CITY CLERK'S OFFICE
Room 290, City Hall
455 North Rexford Drive
Beverly Hills, CA 90210
Space above this line for recorder's use
NOTICE OF COMPLETION
Notice is hereby given that:
1. The undersigned is owner of the interest or estate stated below in the property hereinafter described.
2. The full name of the undersigned is: City of Beverly Hills
3. The full address of the undersigned is: 455 North Rexford Drive, Beverly Hills, CA 90210
4. The nature of the title of the undersigned is: In fee
5. The full names and addresses of all persons who hold title with the undersigned are: None
6. A work of improvement on the property hereinafter described was completed on: March 18, 2025
7. The name of the contractor, if any, for such work of improvement was: Waisman Construction Inc.
8. The property on which said work of improvement was completed is in the City of Beverly Hills, County of Los Angeles, and State of California, as is described as: Civic Center Parking Garage Improvements for Secure Vehicle Parking Project (RFB 24-350-27)
9. The street address of said property is: 450 N. Rexford Drive, Beverly Hills, CA 90210 Dated:
STATE OF CALIFORNIA } Signature of }
COUNTY OF LOS ANGELES } Owner or Owners }
Huma Ahmed, being duly sworn, says: That she is the City Clerk of the City of Beverly Hills, the corporation that executed the foregoing notice as owner of the aforesaid interest or estate in the property therein described; that she makes this verification of behalf of said corporation; that she has read said notice and knows the contents thereof, and that the facts therein stated are true.
Signature of
Corporate Officer
Named Above X
Attachment 2
THIS DOCUMENT IS OFFICIAL BUSINESS
OF THE CITY OF BEVERLY HILLS AND
ENTITLED TO FREE RECORDING UNDER
SECTION 6103 OF THE GOVERNMENT CODE
Requested by Huma Ahmed
AFTER RECORDING MAIL TO:
CITY CLERK'S OFFICE
Room 290, City Hall
455 North Rexford Drive
Beverly Hills, CA 90210
Space above this line for recorder's use
NOTICE OF COMPLETION
Notice is hereby given that:
1. The undersigned is owner of the interest or estate stated below in the property hereinafter described.
2. The full name of the undersigned is: City of Beverly Hills
3. The full address of the undersigned is: 455 North Rexford Drive, Beverly Hills, CA 90210
4. The nature of the title of the undersigned is: In fee
5. The full names and addresses of all persons who hold title with the undersigned are: None
6. A work of improvement on the property hereinafter described was completed on: March 18, 2025
7. The name of the contractor, if any, for such work of improvement was: Balfour Beatty Construction LLC
8. The property on which said work of improvement was completed is in the City of Beverly Hills, County of Los Angeles, and State of California, as is described as: Shell and Core Improvements Project at 430 N. Camden Drive Project (RFB 23-350-26)
9. The street address of said property is: 430 N. Camden Drive, Beverly Hills, CA 90210 Dated:
STATE OF CALIFORNIA } Signature of }
COUNTY OF LOS ANGELES } Owner or Owners }
Huma Ahmed, being duly sworn, says: That she is the City Clerk of the City of Beverly Hills, the corporation that executed the foregoing notice as owner of the aforesaid interest or estate in the property therein described; that she makes this verification of behalf of said corporation; that she has read said notice and knows the contents thereof, and that the facts therein stated are true.
Signature of
Corporate Officer
Named Above X