AGENDA REPORT
Meeting Date: April 22, 2025
Item Number:
To: Honorable Mayor & City Council
From: Daren Grilley, Assistant Director of Public Works/City Engineer Tristan Malabanan, Project Manager
Subject: AWARD OF A CONTRACT TO THE LOWEST RESPONSIBLE
BIDDER, WILLIAMS PIPELINE CONTRACTORS, INC. FOR THE
WATER MAIN REPLACEMENTS – VARIOUS LOCATIONS WITHIN
THE CITY OF BEVERLY HILLS PROJECT IN THE AMOUNT OF
$5,557,610; AND
APPROVAL OF THE PLANS AND SPECIFICATIONS THEREFOR
WITH RESPECT TO DESIGN CRITERIA; AND
APPROVAL OF A PURCHASE ORDER IN THE NOT-TO-EXCEED
AMOUNT OF $6,113,371 TO WILLIAMS PIPELINE
CONTRACTORS, INC. FOR THE PROJECT, WHICH INCLUDES A
CONTINGENCY OF $555,761; AND
PURSUANT TO THE PROVISIONS OF THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA), CITY COUNCIL WILL
ALSO CONSIDER FINDING THE PROJECT EXEMPT FROM
FURTHER REVIEW UNDER CEQA
Attachments: 1. Agreement with Williams Pipeline Contractors, Inc.
2. Categorical Exemption
RECOMMENDATION
Staff recommends City Council approve the award of a contract to the lowest responsible bidder, Williams Pipeline Contractors, Inc., for the Water Main Replacements – Various Locations within the City of Beverly Hills Project in the amount of $5,557,610; approve the plans and specifications for the project with respect to design criteria; approve a construction contingency of 10% in the amount of $555,761; approve the issuance of a purchase order to Williams Pipeline Contractors, Inc. in the amount of $6,113,371; and, pursuant to the provisions of the California Environmental Quality Act (CEQA), City Council will also consider finding the project exempt from further review under CEQA.
BEVERLV
HILLS
id
Meeting Date: April 22, 2025
INTRODUCTION
The City of Beverly Hills water distribution system consists of 170 miles of water mains.
To ensure that the water distribution system remains reliable and resilient and to minimize future maintenance and replacement costs, the proposed project will replace approximately 10,300 feet of water main in the eastern part of the Flats area of the City.
This report is a request for City Council approval of a contract award to the lowest responsible bidder for the construction of the Water Main Replacements – Various Locations. The plans and specifications for the project, dated February 2025, were prepared by Civiltec Engineering and approved by a duly authorized California licensed engineer. Staff finds that the plans and specifications will safely implement the project.
DISCUSSION
On August 15, 2023, the City entered into an agreement with Civiltec Engineering, Inc. for professional engineering services for the Capital Improvement Program (CIP) for Pipeline Replacements. Civiltec worked with staff to review the Integrated Water Resources Master Plan (IWRMP), water main break history, and any other pertinent data to develop a five-year CIP plan for water main replacements. This project, under CIP No. 00387, is being undertaken to replace and upgrade the deteriorated water system infrastructure pursuant to the IWRMP. Most of these aging water main segments were identified for replacement in the IWRMP, but when cross-referencing with water main break history, additional segments were added. Existing water mains to be replaced in this area are approximately 100-year-old cast iron pipe, ranging from 4-inch to 8-inch in diameter, and have suffered breaks in recent years.
The following is a list of water mains that will be replaced under this project:
No. Main Location Begin End
1 Hillcrest Dr. 350’ North of
Elevado Ave.
Carmelita Ave.
2 Alta Dr. Elevado Ave. Carmelita Ave.
3 Sierra Dr. 500’ North of
Elevado Ave. Carmelita Ave.
4 Oakhurst Dr. Elevado Ave. Carmelita Ave.
5 Alley West of Oakhurst Dr. Cinthia St. Elevado Ave.
6 Elevado Ave. Doheny Dr. Alley West of
Hillcrest Dr.
On February 20, 2025, Notice Inviting Bids #25-350-17 was published on the City’s web portal PlanetBids (planetbids.com), and in the Beverly Hills Courier, and the Beverly Press. On March 27, 2025, the following bids were received:
Williams Pipeline Contractors, Inc. $5,557,610
Big Ben, Inc. $5,655,636
J. De Sigio Construction, Inc. $6,076,094
J. Vega Engineering, Inc. $7,320,055
Dominguez General Engineering, Inc. $7,416,260
CEM Construction Corporation $7,506,145
PALP, Inc. dba Excel Paving Co. $7,897,550
Meeting Date: April 22, 2025
The Engineer’s Estimate was $7,600,000.
Staff tabulated and analyzed all bids and determined that Williams Pipeline Contractors, Inc. was the lowest responsible bidder and very qualified based on similar projects it constructed for other agencies and within the City of Beverly Hills. They most recently completed Construction of the Water Main Replacement in Coldwater Cañon Drive for the City in October 2024. Staff recommends the contract be awarded to Williams Pipeline Contractors, Inc., for this project. The lowest responsive bid is approximately 27% below the Engineer’s estimate but less than 2% below the second lowest responsive bid. Upon the award of the contract, staff will meet with the contractor to initiate the submittal process, including the construction schedule. Construction start date will be determined based on the availability of the pipes and other materials that may be impacted by supply chain issues.
ENVIRONMENTAL ASSESSMENT
The project has been assessed in accordance with the authority and criteria contained in the California Environmental Quality Act (CEQA), Public Resources Code Sections 21000 et seq.), the State CEQA Guidelines (California Code of Regulations, Title 14, Section 15000 et seq.) and the environmental regulations of the City. This project qualifies for a Class 1(d) (15301) categorical exemption for existing facilities including rehabilitation of existing public structures to meet current standards of public health and safety such as the replacement of water mains, valves, fire hydrants and other appurtenances in the public right-of-way. Therefore, it is recommended that City Council find the project exempt from further review under the provisions of CEQA.
FISCAL IMPACT
A construction contingency allowance in the amount of $555,761 (10%) has been included in the total purchase order amount of $6,113,371. Any change orders that require expenditures from this allowance shall be made only upon written request in accordance with the Beverly Hills Municipal Code §3-3-110 regarding change orders. Approximately $3.5M is available in the Capital Improvement Budget in CIP No. 00387, and next year’s CIP budget is estimated to be $4.0 million, which will cover the cost of this project.
Shana Epstein,
Director of Public Works
Approved By
Attachment 1
AGREEMENT
THIS AGREEMENT, made and entered into this 22nd day of April, 2025, by and between the CITY OF BEVERLY HILLS, a municipal corporation, hereinafter referred to as “City”, and Williams Pipeline Contractors, Inc.
10200 Sepulveda Blvd., Unit #255
Mission Hills, CA 91345
hereinafter referred to as “Contractor”;
W I T N E S S E T H
In this consideration of their covenants the parties hereto agree as follows:
1. Contractor shall furnish all labor, materials and equipment necessary to perform the following work in the City of Beverly Hills, California, strictly in accordance with the Notice to Bidders, Proposal form, Plans and Specifications for such improvement, Standard Contractual Requirements and inclusive of Addendums, each of which documents are made a part of this Contract as though fully set forth herein:
WATER MAIN REPLACEMENTS – VARIOUS LOCATIONS
2. In consideration of such work City agrees to pay Contractor and Contractor agrees to accept the sum of Five Million, Five Hundred Fifty-Seven Thousand, Six Hundred Ten Dollars and Zero Cents ($5,557,610.00) in the manner provided in subject Plans and Specifications and subject to adjustment provided therein.
3. Concurrently with the execution of this Contract, Contractor shall file with the City the bonds and certificates of insurance specified in said Standard Contractual Requirements.
4. This Contract shall not be assigned without the written permission of the City Council.
IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and year first above written.
ATTEST:
____________________________________________
HUMA AHMED, City Clerk
CITY OF BEVERLY HILLS,
A municipal corporation
____________________________________________
SHARONA R. NAZARIAN, PsyD, Mayor
APPROVED AS TO CONTENT:
____________________________________________
NANCY HUNT-COFFEY, City Manager
CONTRACTOR:
____________________________________________
____________________________________________
SHANA E. EPSTEIN, Director of Public Works
____________________________________________
DAREN GRILLEY, Assistant Director of Public Works/
City Engineer
____________________________________________
SHARON L’HEUREUX DRESSEL, Risk Manager
____________________________________________
ANTHONY RODSTEIN, Purchasing Services Manager
____________________________________________
APPROVED AS TO FORM:
____________________________________________
LAURENCE S. WIENER, City Attorney
FUNDS AVAILABLE:
____________________________________________
JEFF S. MUIR, Director of Finance
Attachment 2
CITY OF BEVERLY HILLS
Department of Public Works and Transportation
345 North Foothill Road
Beverly Hills, CA 90210-4817
(310) 285-1000
FAX: (310) 278-1838
BeverlyHills.org
Notice of Exemption
Name of Project: Water Main Replacements – Various Locations Location: City of Beverly Hills – Los Angeles County
Type of Business (if commercial): N/A
Project Description: The project scope of work includes the replacement/installation of approximately 10,300 feet of water mains in the eastern part of the “Flats” area of the City. Existing water mains to be replaced in this area are 4-inch to 8 -inch diameter cast iron pipe, approximately 100 years old, and have suffered breaks in recent years.
Agency Approving Project: City of Beverly Hills Phone: 310-285-2512 Address: 455 N Rexford Drive
City: Beverly Hills Zip: 90210
Person or Agency Carrying Out Project (If different):
Agent’s Name: Same - City of Beverly Hills Phone
Agent’s Address
City Zip
The City Council reviewed the project and concluded that it qualifies for exemption under the State CEQA Guidelines and no further environmental assessment is necessary.
Applicable Exemption Class: CEQA Guidelines Section 15302 (c) Comments:
The project is exempt from CEQA because it includes replacement of existing water mains and associated system components with negligible increase in capacity.
Reviewed by: Date: 4/3/2025
Tristan D. Malabanan, Project Manager