AGENDA REPORT
Meeting Date: May 6, 2025
Item Number:
To: Honorable Mayor & City Council
From: Mandana Motahari, City Architect
Karen Domerchie, Project Manager
Subject: ACCEPTANCE OF THE CONTRACT WORK FOR:
A. LA CIENEGA PARK RESTROOMS IMPROVEMENT
PROJECT WITH RAMCO GENERAL ENGINEERING
CONTRACTORS, INC. IN THE FINAL AMOUNT OF
$194,622; AND
AUTHORIZATION OF CITY CLERK TO RECORD NOTICE
OF COMPLETION
B. FIRE STATION NO. 2 VENTILATION UPGRADES
PROJECT WITH AC PROS, INC. IN THE FINAL AMOUNT
OF $197,797.98; AND
AUTHORIZATION OF CITY CLERK TO RECORD NOTICE
OF COMPLETION
Attachments: 1. Notice of Completion – Ramco General Engineering Contractors, Inc.
2. Notice of Completion – AC Pros, Inc.
RECOMMENDATION
La Cienega Park Restrooms Improvement Project
Staff recommends that City Council accept the described work with Ramco General Engineering Contractors, Inc. and authorize the City Clerk to record attached Notice of Completion.
Fire Station No. 2 Ventilation Upgrades Project
Staff recommends that City Council accept the described work with AC Pros, Inc. and authorize the City Clerk to record attached Notice of Completion.
BEVERLY
HILLS
Meeting Date: May 6, 2025
INTRODUCTION
This report provides information and requests City Council’s acceptance of contract work indicated below and authorization of the City Clerk to record the Notices of Completion (Attachments 1-2) with the Los Angeles County Recorder.
DISCUSSION
La Cienega Park Restrooms Improvement Project
The La Cienega Park Restroom Building was originally constructed in 1980. The restrooms had no significant improvements since the building was originally built. The facility includes multi-stall men’s and women’s restrooms. To address the aging condition of the finishes and fixtures, the improvements included replacing existing toilet partitions, countertops, sinks, faucets, washroom accessories, floor and ceiling surfaces, lighting fixtures as well as repairing and refinishing damaged exterior wall surfaces. The improvements also include upgrades to provide compliance with current ADA requirements.
The project was completed in mid-March and has been inspected by the departments of Community Development, Community Services and Public Works, and staff are satisfied that the project has been constructed in accordance with permitted documents and complies with all applicable codes.
Fire Station No. 2 Ventilation Upgrades Project
Fire Station No. 2 was originally constructed in 1981. As part of the ongoing maintenance of the facility, a need was identified to replace major components of the building’s ventilation system by replacing existing exhaust fans, which had reached beyond their useful life.
The ventilation system at this fire station consists of one exhaust fan that feeds the apparatus bay and two exhaust fans that feed the restrooms and showers. Exhaust fans are particularly essential for removing carbon monoxide, nitrous oxide and diesel particulates at the apparatus area.
The work included replacement of the building’s existing exhaust fans with new energy efficient units, and the work also included the installation of a new carbon monoxide detection system. The new carbon monoxide detection system is connected to the City’s Building Management System (BMS) so that it can be monitored 24/7. This new system provides an energy efficient, low maintenance and reliable ventilation system.
The project has been inspected by the departments of Community Development and Public Works, and staff are satisfied that the project has been constructed in accordance with permitted documents and complies with all applicable codes.
FISCAL IMPACT
La Cienega Park Restrooms Improvement Project
Funding for this project is budgeted in Fund 160, Capital Improvements Project No. 00343, Park Facilities Renovation – La Cienega Park. The total contract amount is $199,111, which includes a construction contingency amount of $18,101 (10%). Due to existing unforeseen conditions and added scope, two change orders were issued totaling $13,612. The change orders included work to replace additional cast iron pipes and damaged electrical conduits, plus additional painting scope. The total project cost amounts Meeting Date: May 6, 2025
to $194,622; therefore, the remaining contingency amount of $4,489 will be credited back to the original funding source.
The current amount paid on the contract is $184,890.90 with a retention balance of $9,731.10 to be paid 35 days after the recordation of the Notice of Completion.
Fire Station No. 2 Ventilation Upgrades Project
Funding for this work is budgeted in Fund 405, Capital Improvements Project No. 00811, Major Building Systems Maintenance and Replacement. The total contract amount is $210,289, which includes a contingency amount of $27,429. One change order was issued in the amount of $14,937.98 to install lighting contactors and wiring for new timers at the women’s locker room and men’s locker room, relocation of light fixture at the north apparatus bay wall to allow space for the new ductwork, and installation of additional feeder for one of the exhaust fans. The total project cost amounts to $197,797.98; therefore, the remaining contingency amount of $12,491.02 will be returned to the original funding source.
The current amount paid on the contract is $187,908, with a retention balance of $9,890 to be paid 35 days after the recordation of the Notice of Completion.
Shana Epstein,
Director of Public Works
Approved By
Attachment 1
THIS DOCUMENT IS OFFICIAL BUSINESS
OF THE CITY OF BEVERLY HILLS AND
ENTITLED TO FREE RECORDING UNDER
SECTION 6103 OF THE GOVERNMENT CODE
Requested by Huma Ahmed
AFTER RECORDING MAIL TO:
CITY CLERK'S OFFICE
Room 290, City Hall
455 North Rexford Drive
Beverly Hills, CA 90210
Space above this line for recorder's use
NOTICE OF COMPLETION
Notice is hereby given that:
1. The undersigned is owner of the interest or estate stated below in the property hereinafter described.
2. The full name of the undersigned is: City of Beverly Hills
3. The full address of the undersigned is: 455 North Rexford Drive, Beverly Hills, CA 90210
4. The nature of the title of the undersigned is: In fee
5. The full names and addresses of all persons who hold title with the undersigned are: None
6. A work of improvement on the property hereinafter described was completed on: May 6, 2025
7. The name of the contractor, if any, for such work of improvement was: RAMCO General Engineering Contractors, Inc.
8. The property on which said work of improvement was completed is in the City of Beverly Hills, County of Los Angeles, and State of California, as is described as: La Cienega Park Restrooms Improvement Project (RFB-24- 350-56)
9. The street address of said property is: 8400 Gregory Way, Beverly Hills, CA 90211 Dated:
STATE OF CALIFORNIA } Signature of }
COUNTY OF LOS ANGELES } Owner or Owners }
Huma Ahmed, being duly sworn, says: That she is the City Clerk of the City of Beverly Hills, the corporation that executed the foregoing notice as owner of the aforesaid interest or estate in the property therein described; that she makes this verification of behalf of said corporation; that she has read said notice and knows the contents thereof, and that the facts therein stated are true.
Signature of
Corporate Officer
Named Above X
Attachment 2
THIS DOCUMENT IS OFFICIAL BUSINESS
OF THE CITY OF BEVERLY HILLS AND
ENTITLED TO FREE RECORDING UNDER
SECTION 6103 OF THE GOVERNMENT CODE
Requested by Huma Ahmed
AFTER RECORDING MAIL TO:
CITY CLERK'S OFFICE
Room 290, City Hall
455 North Rexford Drive
Beverly Hills, CA 90210
Space above this line for recorder's use
NOTICE OF COMPLETION
Notice is hereby given that:
1. The undersigned is owner of the interest or estate stated below in the property hereinafter described.
2. The full name of the undersigned is: City of Beverly Hills
3. The full address of the undersigned is: 455 North Rexford Drive, Beverly Hills, CA 90210
4. The nature of the title of the undersigned is: In fee
5. The full names and addresses of all persons who hold title with the undersigned are: None
6. A work of improvement on the property hereinafter described was completed on: May 6, 2025
7. The name of the contractor, if any, for such work of improvement was: AC Pros, Inc.
8. The property on which said work of improvement was completed is in the City of Beverly Hills, County of Los Angeles, and State of California, as is described as: Fire Station No. 2 Ventilation Upgrades Project (RFB 24- 350-52)
9. The street address of said property is: 1100 Coldwater Canyon Drive, Beverly Hills, CA 90210 Dated:
STATE OF CALIFORNIA } Signature of }
COUNTY OF LOS ANGELES } Owner or Owners }
Huma Ahmed, being duly sworn, says: That she is the City Clerk of the City of Beverly Hills, the corporation that executed the foregoing notice as owner of the aforesaid interest or estate in the property therein described; that she makes this verification of behalf of said corporation; that she has read said notice and knows the contents thereof, and that the facts therein stated are true.
Signature of
Corporate Officer
Named Above X