AGENDA REPORT
Meeting Date:
Item Number:
To:
From:
Subject:
September 16, 2025
Honorable Mayor & City Council
David Schirmer, Chief Information Officer
Raminta Ivanilova, Senior Management Analyst
AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS AND RTS
SOLUTIONZ, INC. FOR ADDITIONS TO THE AUDIO-VISUAL
SYSTEM IN THE CITY’S EMERGENCY OPERATIONS CENTER AND
RELATED SERVICES; AND
APPROVAL OF A CORRESPONDING PURCHASE ORDER IN THE
NOT-TO-EXCEED AMOUNT OF $323,093.41
Attachments: 1. AGREEMENT
RECOMMENDATION
Staff recommends City Council waive bidding requirements and approve an agreement with RTS Solutionz, Inc. for critical updates to the Emergency Operations Center’s core audiovisual infrastructure, replacing end-of-life equipment. This essential upgrade will ensure enhanced reliability, efficiency, and long-term viability for the EOC’s critical operations. Additionally, staff recommends approval of a purchase order in the not-toexceed amount of $323,093.41
INTRODUCTION
This initiative provides needed upgrades to the audio-visual infrastructure in the City’s Emergency Operations Center, replacing a system that has reached its end-of-life. The new AV system will provide comprehensive full-room control, advanced audio routing, seamless device integration, and robust signal distribution throughout the facility.
Meeting Date: September 16, 2025
DISCUSSION
The City of Beverly Hills remains committed to maintaining a state-of-the-art Emergency Operations Center (EOC) to support coordinated response and recovery during emergencies. The EOC’s audio-visual (AV) systems, initially modernized in 2009 and refreshed periodically, have now reached end-of-life, prompting the need for a comprehensive technology upgrade.
The primary objective of this initiative is to replace end-of-life AV equipment with modern, resilient solutions that enhance situational awareness, communication, and decision-making during emergency activations. The replacement will improve system reliability, enable real-time information sharing, and support remote collaboration, aligning with current best practices for emergency management.
The audio-visual components that comprise this purchase are crucial for the operations of the EOC. Beverly Hills Municipal Code 3-3-112 (D) provides for an exception to the City’s bidding requirements when equipment purchased is necessary to repair, maintain, or improve the City’s utilization of equipment related to an existing system. In lieu of bidding, this project delivers critical updates to the Emergency Operations Center's core audiovisual infrastructure, replacing a system that has reached its end-of-life. The new, state-of-the-art AV system is designed to provide comprehensive full-room control, advanced audio routing, seamless device integration, and robust signal distribution throughout the facility. The solution leverages the powerful QSC Q-SYS platform. This platform enables centralized management for streamlined oversight and decentralized control across all key operational areas, including the management, operations, planning, logistics, and finance sections, as well as the display walls and the crucial radio communications room. This essential upgrade will ensure enhanced reliability, efficiency, and long-term viability for the EOC's critical operations.
City staff conducted a thorough needs assessment and market analysis to identify a solution that meets operational requirements and integrates with existing City systems.
Following this process, RTS Solutionz, Inc. was selected based on its qualifications, relevant experience, and ability to deliver a complete, standards-compliant solution.
RTS Solutionz, Inc. has performed audio-visual upgrade and maintenance services for the City in recent years, and the company has a proven track record working with the City. They were also recently awarded a contract for the upgrade of the City’s Public Works office paging system upgrade.
Alternative approaches—including incremental repairs and partial upgrades—were evaluated but deemed insufficient due to reliability concerns and integration limitations.
A full system replacement was recommended to ensure long-term functionality and scalability.
As part of scoping this project, significant input was gathered from internal stakeholders, including emergency management personnel, IT leadership and staff. Lessons learned from past EOC activations also informed the project scope.
Meeting Date: September 16, 2025
This initiative reflects the City’s continued emphasis on reliability, interoperability, and operational excellence in managing critical public safety infrastructure.
FISCAL IMPACT
The proposed agreement represents a one-time capital expenditure with no recurring annual costs, as all labor, materials, taxes, and installation are included in the not-toexceed $323,093.41 contract amount. Funding for this project is allocated from the Information Technology Department’s Capital Improvement Program (CIP) budget, specifically under CIP #0901 (Video Production Equipment Replacement), with the full amount programmed for Fiscal Year 2025-26 to support the Emergency Operations Center AV system upgrade.
David Schirmer,
Chief Information Officer
Approved By
Attachment 1
B0785-0001\3132782v4.doc
AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS AND
RTS SOLUTIONZ, INC. FOR ADDITIONS TO THE AUDIO-VISUAL
SYSTEM IN THE CITY’S EMERGENCY OPERATIONS CENTER
AND RELATED SERVICES
NAME OF CONSULTANT: RTS Solutionz, Inc.
RESPONSIBLE PRINCIPAL OF CONSULTANT: Stephen McNeil
CONSULTANT’S ADDRESS: PO Box 671420
Dallas, TX 75267-1420
Attention: Stephen McNeil, Account Manager
CONSULTANT’S E.I.N./TAX I.D. NO.: 47-3765043
CITY’S ADDRESS: City of Beverly Hills
455 N. Rexford Drive
Beverly Hills, CA 90210
Attention: David Schirmer, Chief Information
Officer
COMMENCEMENT DATE: September 1, 2025
TERMINATION DATE: June 30, 2026
CONSIDERATION: $323,093.41, as set forth in Exhibits A and B Docusign Envelope ID: 13CCD5CC-D86E-4B9D-B2DF-641F55D8165B 2 B0785-0001\3132782v4.doc
AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS AND
RTS SOLUTIONZ, INC. FOR ADDITIONS TO THE AUDIO-VISUAL
SYSTEM IN THE CITY’S EMERGENCY OPERATIONS CENTER
AND RELATED SERVICES
THIS AGREEMENT is made by and between the City of Beverly Hills (hereinafter called “CITY”), and RTS SOLUTIONZ, INC. (hereinafter called “CONSULTANT”).
RECITALS
A. CITY desires to have certain services and/or goods provided as set forth in Exhibit A (the “Scope of Work”), attached hereto and incorporated herein.
B. CONSULTANT represents that it is qualified and able to perform the Scope of Works.
NOW, THEREFORE, the parties agree as follows:
Section 1. Scope of Work.
CONSULTANT shall perform the Scope of Work described in Exhibit A in a manner satisfactory to CITY and consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. CITY shall have the right to order, in writing, changes in the Scope of Work. Any changes in the Scope of Work by CONSULTANT must be made in writing and approved by both parties. The cost of any change in the Scope of Work must be agreed to by both parties in writing.
Section 2. Time of Performance.
CONSULTANT shall commence its services under this Agreement upon the Commencement Date on the cover page or upon a written receipt of a notice to proceed from CITY. CONSULTANT shall complete the performance of services by the Termination Date set forth on the cover page.
Section 3. Compensation.
(a) Compensation
CITY agrees to compensate CONSULTANT for the services and/or goods provided under this Agreement, and CONSULTANT agrees to accept in full satisfaction for such services, a firm fixed price sum in the amount of the Consideration set forth above and more particularly described in Exhibit B, attached hereto and incorporated herein, based on the rates set forth in Exhibit B.
(b) Expenses
The amount set forth in paragraph (a) shall include reimbursement for all actual and necessary expenditures reasonably incurred in the performance of this Agreement (including, Docusign Envelope ID: 13CCD5CC-D86E-4B9D-B2DF-641F55D8165B 3 B0785-0001\3132782v4.doc
but not limited to, all labor, materials, delivery, tax, assembly, and installation, as applicable).
There shall be no claims for additional compensation for reimbursable expenses. (c) Additional Services.
CITY may from time to time require CONSULTANT to perform additional services not included in the Scope of Work. Such requests for additional services shall be made by CITY in writing and agreed upon by both parties in writing.
Section 4. Method of Payment. CITY shall pay CONSULTANT said Consideration in accordance with the method and schedule of payment set forth in Exhibit B.
Section 5. Independent Contractor. CONSULTANT is and shall at all times remain, as to CITY, a wholly independent contractor. Neither CITY nor any of its agents shall have control over the conduct of CONSULTANT or any of CONSULTANT’s employees, except as herein set forth. CONSULTANT shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of CITY.
Section 6. Assignment. This Agreement shall not be assigned in whole or in part, by CONSULTANT without the prior written approval of City Manager. Any attempt by CONSULTANT to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect.
Section 7. Responsible Principal(s)
(a) CONSULTANT’s Responsible Principal set forth on the cover page shall be principally responsible for CONSULTANT’s obligations under this Agreement and shall serve as principal liaison between CITY and CONSULTANT. Designation of another Responsible Principal by CONSULTANT shall not be made without prior written consent of CITY. (b) CITY’s Responsible Principal shall be the City Manager or his designee set forth above who shall administer the terms of the Agreement on behalf of CITY.
Section 8. Personnel. CONSULTANT represents that it has, or shall secure at its own expense, all personnel required to perform CONSULTANT’s Scope of Work under this Agreement. All personnel engaged in the work shall be qualified to perform such Scope of Work.
Section 9. Permits and Licenses. CONSULTANT shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of services under this Agreement, including a business license.
Section 10. Interests of CONSULTANT. CONSULTANT affirms that it presently has no interest and shall not have any interest, direct or indirect, which would conflict in any manner with the performance of the Scope of Work contemplated by this Agreement. No person having any such interest shall be employed by or be associated with CONSULTANT.
Section 11. Insurance.
(a) CONSULTANT shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
Docusign Envelope ID: 13CCD5CC-D86E-4B9D-B2DF-641F55D8165B 4 B0785-0001\3132782v4.doc
(1) A policy or policies of Comprehensive General Liability Insurance, with minimum limits of Two Million Dollars ($2,000,000) for each occurrence, combined single limit, against any personal injury, death, loss or damage resulting from the wrongful or negligent acts by CONSULTANT.
(2) A policy or policies of Comprehensive Vehicle Liability Insurance covering personal injury and property damage, with minimum limits of One Million Dollars ($1,000,000) per occurrence combined single limit, covering any vehicle utilized by CONSULTANT in performing the Scope of Work required by this Agreement. (3) Workers’ compensation insurance as required by the State of California.
(4) A policy or policies of Professional/Technical Liability Insurance (errors and omissions) with minimum limits of TwoMillion Dollars ($2,000,000) per claim and in the aggregate. Any deductibles or self-insured retentions attached to such policy or policies must be declared to and be approved by CITY. Further, CONSULTANT agrees to maintain in full force and effect such insurance for one year after performance of work under this Agreement is completed. (b) CONSULTANT shall require each of its sub-contractors to maintain insurance coverage which meets all of the requirements of this Agreement. (c) The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least a A+;VII in the latest edition of Best’s Insurance Guide.
(d) CONSULTANT agrees that if it does not keep the aforesaid insurance in full force and effect CITY may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, CITY may take out the necessary insurance and pay, at CONSULTANT’s expense, the premium thereon.
(e) At all times during the term of this Agreement, CONSULTANT shall maintain on file with CITY’s Risk Manager a certificate or certificates of insurance on the form set forth in Exhibit C, attached hereto and incorporated herein, showing that the aforesaid policies are in effect in the required amounts. CONSULTANT shall, prior to commencement of work under this Agreement, file with CITY’s Risk Manager such certificate or certificates. The general liability insurance shall contain an endorsement naming CITY as an additional insured. (f) The general liability and vehicle liability policies required under this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty (30) days prior written notice to CITY, and specifically stating that the coverage contained in the policies affords insurance pursuant to the terms and conditions as set forth in the Agreement.
(g) The insurance provided by CONSULTANT shall be primary to any coverage available to CITY. The policies of insurance required by this Agreement shall include provisions for waiver of subrogation.
(h) Any deductibles or self-insured retentions must be declared to and approved by CITY. At the option of CITY, CONSULTANT shall either reduce or eliminate the Docusign Envelope ID: 13CCD5CC-D86E-4B9D-B2DF-641F55D8165B 5 B0785-0001\3132782v4.doc
deductibles or self-insured retentions with respect to CITY, or CONSULTANT shall procure a bond guaranteeing payment of losses and expenses.
(i) The insurance coverage amounts required under the Agreement do not limit CITY’s right to recover against CONSULTANT and its insurance carriers.
Section 12. Indemnification.
(a) CONSULTANT agrees to indemnify, hold harmless and defend CITY, City Council and each member thereof, and every officer, employee and agent of CITY, from any claim, liability or financial loss (including, without limitation, attorney’s fees and costs) arising from any intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONSULTANT or any person employed by CONSULTANT in the performance of this Agreement. (b) All duties of CONSULTANT under this section shall survive termination or expiration of the Agreement.
Section 13. Termination.
(a) CITY shall have the right to terminate this Agreement for any reason or for no reason upon five calendar days’ written notice to CONSULTANT. CONSULTANT agrees to cease all work under this Agreement on or before the effective date of such notice. (b) In the event of termination or cancellation of this Agreement by CITY, due to no fault or failure of performance by CONSULTANT, CONSULTANT shall be paid based on the percentage of work satisfactorily performed at the time of termination. In no event shall CONSULTANT be entitled to receive more than the amount that would be paid to CONSULTANT for the full performance of the services required by this Agreement. CONSULTANT shall have no other claim against CITY by reason of such termination, including any claim for compensation.
Notwithstanding the foregoing, in the event that CITY opts to terminate without cause (“for convenience”), CONSULTANT shall utilize its best efforts to cancel all equipment orders and return materials received but not yet incorporated into the work to manufacturer; however, in the event that these materials are not subject to cancellation or return, CITY agrees to either pay any cancellation or restocking fees or take delivery of and pay for same at the option of City, and to pay all reasonable costs of demobilization, including return freight and manufacturer-imposed restocking fees, if any.
Section 14. CITY’s Responsibility. CITY shall provide CONSULTANT with all pertinent data, documents, and other requested information as is available for the proper performance of CONSULTANT’s Scope of Work.
Section 15. Information and Documents. All data, information, documents and drawings prepared for CITY and required to be furnished to CITY in connection with this Agreement shall become the property of CITY, and CITY may use all or any portion of the work submitted by CONSULTANT and compensated by CITY pursuant to this Agreement as CITY deems appropriate.
Section 16. Records Retention and Examination. CONSULTANT shall retain, protect, and maintain in an accessible location all records and documents, including paper, electronic, and computer records, with respect to all matters covered under this Agreement for five (5) years after receipt of final payment by CITY under the Agreement. CONSULTANT shall make all such Docusign Envelope ID: 13CCD5CC-D86E-4B9D-B2DF-641F55D8165B 6 B0785-0001\3132782v4.doc
records and documents available for inspection, copying, or other reproductions, and auditing by authorized representatives of CITY, including the City Manager or designee, free of charge.
CONSULTANT shall make available all requested data and records at reasonable locations within the County of Los Angeles at any time during normal business hours, and as often as CITY deems necessary. If records are not made available within the County of Los Angeles, CONSULTANT shall pay CITY’s travel, hotel and meal costs to the location where the records are maintained. CONSULTANT must include this provision in all subcontracts made in connection with this Agreement. This provision shall survive the termination of the Agreement.
Section 17. Nondiscrimination by CONSULTANT. In the performance of this Agreement, CONSULTANT assures that no person shall, on the basis of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this Agreement or under any project, program or activity supported by the Agreement, as required by Title VI of the Civil Rights Act of 1964, as amended, the Civil Rights Restoration Act of 1987, and Federal Executive Order 12898 (Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations).
CONSULTANT shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law, and shall take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.
Section 18. Prevailing Wage. CITY and CONSULTANT acknowledge that part or all of this project is a public work to which prevailing wages apply. CONSULTANT shall comply in all respects with all applicable provisions of the California Labor Code, including those set forth in Exhibit D, attached hereto and incorporated herein by this reference.
Section 19. Notice. Any notices, bills, invoices, etc. required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during the receiving party’s regular business hours or by facsimile before or during the receiving party’s regular business hours; or (b) on the second business day following deposit in the United States mail, postage prepaid to the addresses set forth above, or to such other addresses as the parties may, from time to time, designate in writing pursuant to this section.
Section 20. Attorney’s Fees. In the event that either party commences any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action shall be entitled to reasonable attorney's fees, costs and necessary disbursements, in addition to such other relief as may be sought and awarded.
Section 21. Force Majeure: The Parties shall be excused from performance hereunder during the time and to the extent that it is prevented from performing by Acts of God, terrorism, war, pandemics, epidemics, medical emergencies, supply line interruptions, freight embargoes, acts of government or administrative suspension, limitation or shut-down, and shall not be held liable for any impacts, delays, defaults or damages related to the work arising out of the foregoing, or from the direct or indirect consequences or aftermath of any of the foregoing; further, in case of Docusign Envelope ID: 13CCD5CC-D86E-4B9D-B2DF-641F55D8165B 7 B0785-0001\3132782v4.doc
such delay, CONSULTANT shall be entitled to an extension of the Agreement term at least equal to the duration of the delay.
Section 22. Entire Agreement. This Agreement represents the entire integrated agreement between CITY and CONSULTANT, and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by a written instrument signed by both CITY and CONSULTANT.
Section 23. Exhibits; Precedence. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any discrepancy between the express or implied subject matters of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail.
Section 24. Governing Law. The interpretation and implementation of this Agreement shall be governed by the domestic law of the State of California.
Section 25. CITY Not Obligated to Third Parties. CITY shall not be obligated or liable under this Agreement to any party other than CONSULTANT.
Section 26. Severability. Invalidation of any provision contained herein or the application thereof to any person or entity by judgment or court order shall in no way affect any of the other covenants, conditions, restrictions, or provisions hereof, or the application thereof to any other person or entity, and the same shall remain in full force and effect.
EXECUTED the day of 20___, at Beverly Hills,
California.
CITY OF BEVERLY HILLS
A Municipal Corporation
SHARONA R. NAZARIAN, PSYD
Mayor of the City of Beverly Hills, California
ATTEST:
( SEAL)
HUMA AHMED
City Clerk
[Signatures continue]
Docusign Envelope ID: 13CCD5CC-D86E-4B9D-B2DF-641F55D8165B 8 B0785-0001\3132782v4.doc
CONSULTANT: RTS SOLUTIONZ, INC.
BRYCE BOLLING
President - West
DAVID KNOTT
Chief Financial Officer
APPROVED AS TO FORM: APPROVED AS TO CONTENT:
LAURENCE S. WIENER NANCY HUNT-COFFEY
City Attorney City Manager
DAVID SCHIRMER
Chief Information Officer
SHARON L'HEUREUX DRESSEL
Risk Manager
ANTHONY RODSTEIN
Purchasing Services Manager
Docusign Envelope ID: 13CCD5CC-D86E-4B9D-B2DF-641F55D8165B 9 B0785-0001\3132782v4.doc
EXHIBIT A
SCOPE OF WORK
I. SCOPE OF WORK
CONSULTANT shall provide the services described in the attached Proposal dated May 5, 2025 in connection with an upgrade to the audio visual system for CITY’s Emergency Operations Center.
FREIGHT, TAXES & TARIFFS: All freight is FOB Origina unless specified otherwise. Some items may drop ship directly to jobstie from the manufacturer. Unless specifically identified in a line item of this Estimate, import tariffs or other internationsl shipping and freight charges are the customer’s responsibility and are not included in this Estimate. 90-DAY WARRANTY: 90-day warranty on workmanship includes all cabling, connections, and system installation from date of beneficial use. 90-day warranty on equiopment includes all installed system equipment from date of first beneficial use. Manufacturers’ warranties which extend beyond the 90 days will be honored on a carry-in basis. Any owner furnished equipment (OFE) is assume to be in good working order. Owner furnished equipment is not covered under any Solutionz, Inc. warranty.
Docusign Envelope ID: 13CCD5CC-D86E-4B9D-B2DF-641F55D8165B 10 B0785-0001\3132782v4.doc
Docusign Envelope ID: 13CCD5CC-D86E-4B9D-B2DF-641F55D8165B 11 B0785-0001\3132782v4.doc
Docusign Envelope ID: 13CCD5CC-D86E-4B9D-B2DF-641F55D8165B 12 B0785-0001\3132782v4.doc
Docusign Envelope ID: 13CCD5CC-D86E-4B9D-B2DF-641F55D8165B 13 B0785-0001\3132782v4.doc
Docusign Envelope ID: 13CCD5CC-D86E-4B9D-B2DF-641F55D8165B 14 B0785-0001\3132782v4.doc
Docusign Envelope ID: 13CCD5CC-D86E-4B9D-B2DF-641F55D8165B 15 B0785-0001\3132782v4.doc
Docusign Envelope ID: 13CCD5CC-D86E-4B9D-B2DF-641F55D8165B 16 B0785-0001\3132782v4.doc
Docusign Envelope ID: 13CCD5CC-D86E-4B9D-B2DF-641F55D8165B 17 B0785-0001\3132782v4.doc
Docusign Envelope ID: 13CCD5CC-D86E-4B9D-B2DF-641F55D8165B 18 B0785-0001\3132782v4.doc
Docusign Envelope ID: 13CCD5CC-D86E-4B9D-B2DF-641F55D8165B 19 B0785-0001\3132782v4.doc
Docusign Envelope ID: 13CCD5CC-D86E-4B9D-B2DF-641F55D8165B 20 B0785-0001\3132782v4.doc
Docusign Envelope ID: 13CCD5CC-D86E-4B9D-B2DF-641F55D8165B 21 B0785-0001\3132782v4.doc
Docusign Envelope ID: 13CCD5CC-D86E-4B9D-B2DF-641F55D8165B 22 B0785-0001\3132782v4.doc
II. INFECTIOUS DISEASE
A. CONSULTANT shall be required to know and adhere to the California Occupational Safety and Health Act of 1973 (“CalOSHA”) COVID-19 Prevention NonEmergency Regulations, the California Department of Public Health orders and all state, federal and local regulations regarding COVID-19 and other infectious diseases that may pose a risk to public health.
B. CONSULTANT shall advise employees who have any symptoms of COVID-19, the common cold, influenza or infectious disease not to report to work.
C. CONSULTANT shall notify their CITY Responsible Principal and the Risk Manager immediately upon learning that an employee who was working onsite at a CITY facility has been diagnosed with COVID-19 or any infectious disease.
For questions, please contact CITY’s Responsible Principal or Risk Management at 310-285- 1073.
Docusign Envelope ID: 13CCD5CC-D86E-4B9D-B2DF-641F55D8165B 23 B0785-0001\3132782v4.doc
EXHIBIT B
SCHEDULE OF PAYMENT AND RATES
(a) CITY shall compensate CONSULTANT for the satisfactory performance of the work described in this Agreement in a total not to exceed amount of Three Hundred Twenty Three Thousand, Ninety Three Dollars and Forty One Cents ($323,093.41), including all labor, taxes and reimbursable expenses in accordance with the rates set forth in Exhibit A and this Exhibit B. (b) CONSULTANT shall submit to CITY a detailed invoice, for the services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period and the amount due. Within thirty (30) days of receipt of each invoice, CITY shall pay all undisputed amounts included on the invoice. CITY shall pay CONSULTANT said Consideration in accordance with the schedule of payment set forth in this Exhibit.
Docusign Envelope ID: 13CCD5CC-D86E-4B9D-B2DF-641F55D8165B 24 EXHIBIT C
CERTIFICATE OF INSURANCE
This is to certify that the following endorsement is part of the policy(ies) described below:
NAMED INSURED COMPANIES AFFORDING COVERAGE
A.
B.
ADDRESS C.
COMPANY
(A. B. C.) COVERAGE
POLICY
NUMBER
EXPIRATION
DATE
B.I. LIMITS
P.D.
AGGREGATE
AUTOMOBILE LIABILITY
GENERAL LIABILITY
PRODUCTS/COMPLETED
OPERATIONS
BLANKET CONTRACTUAL
CONSULTANT'S PROTECTIVE
PERSONAL INJURY
EXCESS LIABILITY
WORKERS' COMPENSATION
It is hereby understood and agreed that the City of Beverly Hills, its City Council and each member thereof and every officer and employee of the City shall be named as joint and several assureds with respect to claims arising out of the following project or agreement:
It is further agreed that the following indemnity agreement between the City of Beverly Hills and the named insured is covered under the policy: CONSULTANT agrees to indemnify, hold harmless and defend City, its City Council and each member thereof and every officer and employee of City from any and all liability or financial loss resulting from any suits, claims, losses or actions brought against and from all costs and expenses of litigation brought against City, its City Council and each member thereof and any officer or employee of City which results directly or indirectly from the wrongful or negligent actions of CONSULTANT's officers, employees, agents or others employed by CONSULTANT while engaged by CONSULTANT in the (performance of this agreement) construction of this project.
It is further agreed that the inclusion of more than one assured shall not operate to increase the limit of the company's liability and that insurer waives any right of contribution with insurance which may be available to the City of Beverly Hills.
In the event of cancellation or material change in the above coverage, the company will give 30 days written notice of cancellation or material change to the certificate holder.
Except to certify that the policy(ies) described above have the above endorsement attached, this certificate or verification of insurance is not an insurance policy and does not amend, extend or alter the coverage afforded by the policies listed herein.
Notwithstanding any requirement, term, or condition of any contract or other document with respect to which this certificate or verification of insurance may be issued or may pertain, the insurance afforded by the policies described herein is subject to all the terms, exclusions and conditions of such policies.
DATE: BY:
Authorized Insurance Representative
TITLE:
AGENCY: ADDRESS:
RM02.DOC REVISED 10/14/96.
Docusign Envelope ID: 13CCD5CC-D86E-4B9D-B2DF-641F55D8165B 25 B0785-0001\3132782v4.doc
EXHIBIT D
Terms for Compliance with California Labor Law Requirements Section 1. CONSULTANT acknowledges that the project as defined in this Agreement between CONSULTANT and CITY, to which this Agreement to Comply with California Labor Law Requirements is attached and incorporated by reference, is a “public work” as defined in Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code (“Chapter 1”), and that this Agreement is subject to (a) Chapter 1, including without limitation Labor Code Section 1771 and (b) the rules and regulations established by the Director of Industrial Relations (“DIR”) implementing such statutes. CONSULTANT shall perform all work on the project as a public work. CONSULTANT shall comply with and be bound by all the terms, rules and regulations described in 1(a) and 1(b) as though set forth in full herein.
Section 2. California law requires the inclusion of specific Labor Code provisions in certain contracts. The inclusion of such specific provisions below, whether or not required by California law, does not alter the meaning or scope of Section 1 above.
Section 3. CONSULTANT shall be registered, if required, with the Department of Industrial Relations in accordance with California Labor Code Section 1725.5, and has provided proof of registration to CITY prior to the effective date of this Agreement. CONSULTANT shall not perform work with any subcontractor that is not registered with DIR pursuant to Section 1725.5.
CONSULTANT and subcontractors shall maintain their registration with the DIR in effect throughout the duration of this Agreement. If CONSULTANT or any subcontractor cease to be registered with DIR at any time during the duration of the project, CONSULTANT shall immediately notify CITY.
Section 4. Pursuant to Labor Code Section 1771.4, CONSULTANT’s services are subject to compliance monitoring and enforcement by DIR. CONSULTANT shall post job site notices, as prescribed by DIR regulations.
Section 5. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Agreement are on file at City Hall and will be made available to any interested party on request. CONSULTANT acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and CONSULTANT shall post such rates at each job site covered by this Agreement.
Section 6. CONSULTANT shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. CONSULTANT shall, as a penalty to the CITY, forfeit two hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by CONSULTANT or by any subcontractor.
Section 7. CONSULTANT shall comply with and be bound by the provisions of Labor Code Section 1776, which requires CONSULTANT and each subcontractor to (1) keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776, (2) certify and make such payroll records available for inspection as provided by Section 1776, and (3) inform the CITY of the location of the records.
Section 8. CONSULTANT shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6 and 1777.7 and California Administrative Code title 8, section 200 et Docusign Envelope ID: 13CCD5CC-D86E-4B9D-B2DF-641F55D8165B 26 B0785-0001\3132782v4.doc
seq. concerning the employment of apprentices on public works projects. CONSULTANT shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, CONSULTANT shall provide CITY with a copy of the information submitted to any applicable apprenticeship program. Within 60 days after concluding work pursuant to this Agreement, CONSULTANT and each of its subcontractors shall submit to the CITY a verified statement of the journeyman and apprentice hours performed under this Agreement.
Section 9. CONSULTANT acknowledges that eight hours labor constitutes a legal day’s work. CONSULTANT shall comply with and be bound by Labor Code Section 1810.
CONSULTANT shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. CONSULTANT shall, as a penalty to the CITY, forfeit twenty-five dollars ($25) for each worker employed in the performance of this Agreement by CONSULTANT or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code section 1815, work performed by employees of CONSULTANT in excess of eight hours per day, and 40 hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of eight hours per day at not less than one and one-half times the basic rate of pay.
Section 10. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, CONSULTANT hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”
Section 11. For every subcontractor who will perform work on the project, CONSULTANT shall be responsible for such subcontractor’s compliance with Chapter 1 and Labor Code Sections 1860 and 3700, and CONSULTANT shall include in the written contract between it and each subcontractor a copy of those statutory provisions and a requirement that each subcontractor shall comply with those statutory provisions. CONSULTANT shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor’s compliance, including without limitation, conducting a periodic review of the certified payroll records of the subcontractor and upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages. CONSULTANT shall diligently take corrective action to halt or rectify any failure.
Section 12. To the maximum extent permitted by law, CONSULTANT shall indemnify, hold harmless and defend (at CONSULTANT’s expense with counsel reasonably acceptable to the CITY) the CITY, its officials, officers, employees, agents and independent contractors serving in the role of CITY officials, and volunteers from and against any demand or claim for damages, compensation, fines, penalties or other amounts arising out of or incidental to any acts or omissions listed above by any person or entity (including CONSULTANT, its subcontractors, and each of their officials, officers, employees and agents) in connection with any work undertaken or in connection with the Agreement, including without limitation the payment of all consequential damages, attorneys’ fees, and other related costs and expenses. All duties of CONSULTANT under this Section shall survive termination of the Agreement.
Docusign Envelope ID: 13CCD5CC-D86E-4B9D-B2DF-641F55D8165B Certificate Of Completion
Envelope Id: 13CCD5CC-D86E-4B9D-B2DF-641F55D8165B Status: Sent Subject: Complete with Docusign: Agreement - RTS Solutionz, Inc. - EOC upgrade.pdf Source Envelope:
Document Pages: 26 Signatures: 6 Envelope Originator:
Certificate Pages: 3 Initials: 0 Raminta Ivanilova
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
455 N. Rexford Drive
Beverly Hills, CA 90210
[email protected]
IP Address: 198.245.189.181
Record Tracking
Status: Original
8/21/2025 5:46:33 AM
Holder: Raminta Ivanilova
[email protected]
Location: DocuSign
Signer Events Signature Timestamp
Bryce Bolling
[email protected]
President
Solutionz
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 12.45.90.66
Sent: 8/21/2025 5:53:42 AM
Viewed: 8/21/2025 8:09:34 AM
Signed: 8/21/2025 8:09:46 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
David Knott
[email protected]
CFO
Security Level: Email, Account Authentication
(None) Signature Adoption: Pre-selected Style
Using IP Address: 2a04:4e41:2bd7:863d::78d7:863d
Signed using mobile
Sent: 8/21/2025 8:09:48 AM
Viewed: 8/21/2025 8:37:22 AM
Signed: 8/21/2025 8:37:34 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Deborah Hakman For
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 172.116.62.172
Signed using mobile
Sent: 8/21/2025 8:37:36 AM
Viewed: 8/21/2025 9:57:07 AM
Signed: 8/21/2025 9:57:24 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
David Schirmer
[email protected]
cio
city of beverly hills
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.165
Sent: 8/21/2025 9:57:26 AM
Viewed: 8/21/2025 9:58:01 AM
Signed: 8/21/2025 9:58:14 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Signer Events Signature Timestamp
Sharon L'Heureux Dressel
[email protected]
Risk Manager
Sharon Dressel
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address:
2600:1006:b125:d4c:e176:bbc5:9ed2:9616
Signed using mobile
Sent: 8/21/2025 9:58:16 AM
Viewed: 8/21/2025 3:31:35 PM
Signed: 8/21/2025 3:31:43 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Anthony Rodstein
[email protected]
Purchasing Services Manager
City of Beverly Hills (Finance Department)
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.181
Sent: 8/21/2025 3:31:45 PM
Viewed: 8/22/2025 2:42:57 PM
Signed: 8/22/2025 2:43:02 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Anthony Rodstein
[email protected]
Purchasing Services Manager
City of Beverly Hills (Finance Department)
Security Level: Email, Account Authentication
(None)
Sent: 8/22/2025 2:43:04 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Nancy Hunt Coffey
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Sharona R. Nazarian
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Huma Ahmed
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 8/21/2025 5:53:42 AM
Payment Events Status Timestamps