AGENDA REPORT
Meeting Date: September 30, 2025
Item Number:
To: Honorable Mayor & City Council
From: Mandana Motahari, City Architect
Karen Domerchie, Project Manager
Subject: ACCEPTANCE OF THE CONTRACT WORK FOR THE FIRE
STATION NO. 1 VENTILATION UPGRADES PROJECT WITH AC
PROS, INC. IN THE FINAL AMOUNT OF $336,226.70; AND
AUTHORIZATION OF CITY CLERK TO RECORD NOTICE OF
COMPLETION
Attachments: 1. Notice of Completion
RECOMMENDATION
Staff recommends that City Council accept the described work with AC Pros, Inc. and authorize the City Clerk to record the attached Notice of Completion with the Los Angeles County Recorder.
INTRODUCTION
The ventilation system upgrade at Fire Station No. 1 was identified as a priority project under ongoing replacement of major building systems. The 35-year-old exhaust fans had reached beyond their useful life. The equipment replacement provides an energy efficient, low maintenance and reliable ventilation system.
DISCUSSION
The ventilation system at this fire station consists of several exhaust fans serving various areas as tabulated below:
Exhaust Fan EF-1 Apparatus Bay
Exhaust Fan EF-2 Apparatus Bay
Exhaust Fan EF-3 2nd Floor Restrooms
Exhaust Fan EF-4 1st Floor Restrooms
BEVERLY
HILLS
Meeting Date: September 30, 2025
Exhaust Fan EF-5 Kitchen Grease Hood
Supply Fan SF-1 Kitchen Make Up Air Fan
Exhaust fans are particularly essential for removing carbon monoxide, nitrous oxide and diesel particulates at the apparatus area. In addition, the exhaust fans at the restrooms have had ongoing maintenance issues due to the old age of these units. All of the existing exhaust fans were found to be in poor condition and have lost their operational efficiency.
The ventilation improvement project included replacement of all exhaust fans listed above with new energy-efficient units. In addition, a new carbon monoxide detection system was installed, which is connected to the City’s Building Management System (BMS) with 24/7 monitoring capabilities.
Staff from the Building Department and Public Works inspected the work and are satisfied that work has been performed consistent with construction documents.
FISCAL IMPACT
Funding for this project is budgeted in Fund 405, Capital Improvements Project No. 00811, Major Building Systems Maintenance and Replacement. The total bid amount is $300,180, plus a contingency amount of $45,027 for a total contract amount of $345,207. Due to added scope and existing unforeseen conditions, two change orders were issued in the amount of $36,046.70. The total project cost amounts to $336,226.70; therefore, $8,980.30 will be credited back to the original funding source.
The current amount paid on the contract is $319,415.37 with a retention balance of $16,811.33 to be paid 35 days after recording the Notice of Completion.
Shana Epstein,
Director of Public Works
Approved By
Attachment 1
THIS DOCUMENT IS OFFICIAL BUSINESS
OF THE CITY OF BEVERLY HILLS AND
ENTITLED TO FREE RECORDING UNDER
SECTION 6103 OF THE GOVERNMENT CODE
Requested by Huma Ahmed
AFTER RECORDING MAIL TO:
CITY CLERK'S OFFICE
Room 290, City Hall
455 North Rexford Drive
Beverly Hills, CA 90210
Space above this line for recorder's use
NOTICE OF COMPLETION
Notice is hereby given that:
1. The undersigned is owner of the interest or estate stated below in the property hereinafter described.
2. The full name of the undersigned is: City of Beverly Hills
3. The full address of the undersigned is: 455 North Rexford Drive, Beverly Hills, CA 90210
4. The nature of the title of the undersigned is: In fee
5. The full names and addresses of all persons who hold title with the undersigned are: None
6. A work of improvement on the property hereinafter described was completed on: September 30, 2025
7. The name of the contractor, if any, for such work of improvement was: AC Pros, Inc.
8. The property on which said work of improvement was completed is in the City of Beverly Hills, County of Los Angeles, and State of California, as is described as: Fire Station No. 1 Ventilation Upgrades Project (RFB 23-350-57)
9. The street address of said property is: 445 N. Rexford Drive, Beverly Hills, CA 90210 Dated: City of Beverly Hills
STATE OF CALIFORNIA } Signature of }
COUNTY OF LOS ANGELES } Owner or Owners }
Huma Ahmed, being duly sworn, says: That she is the City Clerk of the City of Beverly Hills, the corporation that executed the foregoing notice as owner of the aforesaid interest or estate in the property therein described; that she makes this verification of behalf of said corporation; that she has read said notice and knows the contents thereof, and that the facts therein stated are true.
Signature of
Corporate Officer
Named Above X