AGENDA REPORT
Meeting Date: February 11, 2026
Ji Kim, Project Manager
Subject: ACCEPTANCE OF THE CONTRACT WORK FOR THE WILL
ROGERS PARK PUBLIC RESTROOM REPLACEMENT PROJECT
WITH BBS CONSTRUCTION, INC. IN THE FINAL AMOUNT OF
$1,995,221.01; AND
AUTHORIZATION OF CITY CLERK TO RECORD NOTICE OF
COMPLETION
Attachments: 1. Notice of Completion
RECOMMENDATION
Staff recommend City Council accept the described contract work with BBS Construction, Inc. and authorize the City Clerk to record the attached Notice of Completion.
INTRODUCTION
This report provides information and requests City Council’s acceptance of the contract work indicated below and authorization of the City Clerk to record the Notice of Completion (Attachment 1) with the Los Angeles County Recorder.
DISCUSSION
The Will Rogers Park Public Restroom Replacement Project was initiated in response to the aging condition and limited capacity of the existing restroom facility, which was originally constructed in 1976 and did not meet current accessibility standards. The project aligns with the City’s ongoing efforts to maintain and upgrade public amenities in historic parks, ensuring compliance with the Americans with Disabilities Act (ADA) and addressing increased usage demands.
BEVERL
HILLS
Item Number: D-10
To: Honorable Mayor & City Council
From: Mandana Motahari, City Architect
Meeting Date: February 11, 2026
The project development process began with needs assessment and site evaluation, followed by the engagement of a qualified architectural firm, Architectural Resources Group, to prepare design and construction documents.
On February 5, 2025, the contract for the Will Rogers Park Restroom Replacement Project was awarded, following a prequalification process and competitive bidding in accordance with State and local procurement requirements. The project consolidated demolition and new construction into a single contract to streamline delivery and facilitate Community Development Block Grant (CDBG) funding approval.
On February 25, 2025, construction started with the demolition of the existing building, replacing it with a larger facility in the same location, and including approximately 2,300 square feet of site improvements and service yard expansion. The new 500 square-foot restroom facility is now fully ADA compliant with triple the number of toilet fixtures and double the number of lavatories in each women’s and men’s restroom. The service yard wrapping around the restroom was expanded to allow the pump equipment, which supports the historic fountain with aquatic life, to be housed in a secure area with easy access for maintenance. The current equipment is located in an underground vault and has reached its useful life. Concrete equipment pads and accommodation for pipes pathways were incorporated in the design for future pipe extension required for the new water fountain pump and control equipment.
All work was completed in accordance with the approved plans, specifications, and applicable code requirements, as verified through field inspections and compliance reviews prior to contract closeout.
FISCAL IMPACT
Funding for the project was allocated from two primary sources, Community Development Block Grant (CDBG) funds, in the updated amount of $895,529, and the CIP #00315 (Park Facilities Maintenance & Improvements) in the Parks and Recreation Facilities Fund (Fund 160), which had a balance of $2,254,714 at the time of contract award. CDBG-eligible project costs that include design, engineering, construction, and administrative expenses are reimbursed to the City at fiscal year-end, contingent upon federal funding availability, while any remaining costs are covered by the CIP fund balance.
The total contract amount is $2,122,960, which includes a contingency amount of $227,460. There were several unforeseen site conditions that resulted in two change orders in the total amount of $108,221.01. The total project cost amounts to $1,995,221.01; therefore, $127,738.99 will be credited back to the original funding source. The current amount paid on the contract is $1,895,459.96 with a retention balance of $99,761.05 to be paid 35 days after the recordation of the Notice of Completion.
Shana Epstein,
Director of Public Works
Approved By
Attachment 1
THIS DOCUMENT IS OFFICIAL BUSINESS
OF THE CITY OF BEVERLY HILLS AND
ENTITLED TO FREE RECORDING UNDER
SECTION 6103 OF THE GOVERNMENT CODE
Requested by Huma Ahmed
AFTER RECORDING MAIL TO:
CITY CLERK'S OFFICE
Room 290, City Hall
455 North Rexford Drive
Beverly Hills, CA 90210
Space above this line for recorder's use
NOTICE OF COMPLETION
Notice is hereby given that:
1. The undersigned is owner of the interest or estate stated below in the property hereinafter described.
2. The full name of the undersigned is City of Beverly Hills
3. The full address of the undersigned is 455 North Rexford Drive, Beverly Hills, CA 90210
4. The nature of the title of the undersigned is: In fee.
5. The full names and addresses of all persons who hold title with the undersigned are:
None
6. A work of improvement on the property hereinafter described was completed on February 11, 2026
7. The name of the contractor, if any, for such work of improvement was BBS Construction, Inc.
8. The property on which said work of improvement was completed is in the City of Beverly Hills, County of Los Angeles, and State of California, as is described as:
WILL ROGERS PARK PUBLIC RESTROOM REPLACEMENT PROJECT – (RFB-23-350-11)
9. The street address of said property is 9650 Sunset Blvd, Beverly Hills, CA 90210 Dated: City of Beverly Hills
STATE OF CALIFORNIA } Signature of }
COUNTY OF LOS ANGELES } Owner or Owners }
Huma Ahmed, being duly sworn, says: That she is the City Clerk of the City of Beverly Hills, the corporation that executed the foregoing notice as owner of the aforesaid interest or estate in the property therein described; that she makes this verification of behalf of said corporation; that she has read said notice and knows the contents thereof, and that the facts therein stated are true.
Signature of
Corporate Officer
Named Above X