AGENDA REPORT
Meeting Date: March 24, 2026
Item Number:
To: Honorable Mayor & City Council
From: Michael Hensley, Deputy Director of Public Works, Operations Craig Crowder, Fleet & Facilities Manager
Subject: AMENDMENT NO. 1 TO THE AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS AND DANA SAFETY SUPPLY, INC. FOR
UPFITTING OF VARIOUS TYPES OF PUBLIC SAFETY VEHICLES;
AND
APPROVAL OF A CHANGE PURCHASE ORDER IN THE AMOUNT
OF $225,000 FOR A TOTAL NOT-TO-EXCEED AMOUNT OF
$525,079.79 FOR FISCAL YEAR 2025/26 TO DANA SAFETY
SUPPLY, INC. FOR THESE SERVICES
Attachments: 1. Amendment No. 1
RECOMMENDATION
Staff recommends City Council approve Amendment No. 1 to an agreement between the City of Beverly Hills and Dana Safety Supply, Inc. for the upfitting of various types of public safety vehicles and approve a change purchase order in the amount of $225,000 for a total not-to-exceed amount of $525,079.79 for Fiscal Year 2025/26 to Dana Safety Supply, Inc. for these services.
INTRODUCTION
“Upfitting” is industry jargon for installing or equipping vehicles with emergency equipment.
In conjunction with vehicle procurement, Fleet Services staff confer with City departments to determine the types of emergency equipment needed for each new vehicle before being placed into service. In order to maximize the life expectancy for high-cost items, existing components that can be reused or transferred are removed from surplus vehicles and transferred to replacement vehicles. The replacements for components that can no longer be used and vehicle-specific equipment must be purchased and installed.
DISCUSSION
The Fleet Services Bureau is required to upfit Police Department, Fire Department, and Public Works replacement and net new vehicles purchased each Fiscal Year. In an effort Meeting Date: March 24, 2026
to support this process, City Council approved a multi-year agreement for upfitting services with Dana Safety Supply, Inc. (#385-22) on June 21, 2022.
The Police Patrol, Traffic Control, and Fire Department replacement vehicles that were purchased in Fiscal Year 2024/25 were required to be upfitted as they were delivered from the manufacturer, before they could be placed into service. This upfitting used a large amount of the current Agreement’s consideration and encumbered funds in the purchase order for Dana Safety Supply, Inc. The Police Patrol, Traffic Control, and Community Service Officer replacement and net new vehicles that were purchased in Fiscal Year 2025/26 will also be in need of upfitting as they are delivered.
The cost of upfitting has increased in recent years due to rising product costs and the addition of enhanced safety measures, including ballistic panels and ballistic glass in patrol vehicles. The proposed amendment and increase to the purchase order will allow Fleet Services to continue upfitting City fleet vehicles, including a significant number of Police Department replacement vehicles currently being procured. This amendment will enable Fleet Services to complete the additional upfitting work through the remainder of the current fiscal year and support anticipated upfitting needs for the next fiscal year with no change to the term of the original Agreement. The requested change order will support the additional upfitting through the remainder of the current fiscal year with no impact to the current budget.
Staff recommends that City Council approve Amendment No. 1 and the accompanying change purchase order request to Dana Safety Supply, Inc., as the company has proven to be reliable and responsive through prior upfitting installations. Dana Safety Supply, Inc.’s extensive experience in emergency vehicle upfitting, combined with its self-contained production facility and close proximity to the City, provides the City with the best fit for the services required.
The Fleet Services Bureau has researched additional upfitting vendors, used by other municipal agencies in the area, with the intent to utilize another vendor alongside Dana Safety Supply, Inc. to streamline upfitting timelines and help eliminate bottlenecks due to queueing issues.
Staff will bring a new Agreement and purchase order request with a second upfitting vendor, and a new purchase order request with Dana Safety Supply, Inc., to City Council during the Fiscal Year 2026/27 blanket purchase order (BPO) approval process.
FISCAL IMPACT
No additional funding is requested, as funding for the purchase order increase is included in the Fiscal Year 2025/26 City Council-approved Vehicle Replacement Fund CIP budget.
Program # / Description of Fund Source Amount
49008501-850000-08502 / Vehicle Replacement $225,000.00 Shana Epstein,
Director of Public Works
Approved By
Attachment 1
1 B0785-0001\3223496v2.doc
AMENDMENT NO. 1 TO THE AGREEMENT BETWEEN THE CITY
OF BEVERLY HILLS AND DANA SAFETY SUPPLY, INC. FOR
UPFITTING OF VARIOUS TYPES OF PUBLIC SAFETY
VEHICLES
NAME OF CONTRACTOR: Dana Safety Supply, Inc.
RESPONSIBLE PRINCIPAL Chris Degioanni, General Manager
OF CONTRACTOR:
CONTRACTOR'S ADDRESS: 9035 Independence Avenue
Canoga Park, CA 91304
Attention: Chris Degioanni, General Manager
CONTRACTOR’S E.I.N./TAX I.D. NO.: 27-1557226
CITY'S ADDRESS: City of Beverly Hills
345 Foothill Road
Beverly Hills, CA 90210
Attention: Director of Public Works
COMMENCEMENT DATE: July 1, 2022
TERMINATION DATE: June 30, 2023 (original termination date) June 30, 2024 (as extended pursuant to Section 2
by letter dated April 18, 2023)
June 30, 2025 (as extended pursuant to Section 2
by letter dated May 17, 2024)
June 30, 2026 (as extended pursuant to Section 2
by letter dated April 22, 2025)
June 30, 2027 (amended pursuant to this
Amendment No. 1)
CONSIDERATION: Original Agreement: Not to exceed $950,000.00 Amendment No. 1: additional $775,000.00
Total Not to Exceed: $1,725,000.00 based on the
rates set forth in Exhibit B
Docusign Envelope ID: 6D64DA90-4652-4249-8BDD-EB7D36535154 2 B0785-0001\3223496v2.doc
AMENDMENT NO. 1 TO THE AGREEMENT BETWEEN THE CITY
OF BEVERLY HILLS AND DANA SAFETY SUPPLY, INC. FOR
UPFITTING OF VARIOUS TYPES OF PUBLIC SAFETY
VEHICLES
This Amendment No. 1 is to that certain Agreement between the City of Beverly Hills (hereinafter called "CITY") and Dana Safety Supply, Inc. (hereinafter called "CONTRACTOR") dated June 21, 2022, and identified as Contract No. 385-22 (“Agreement”).
RECITALS
A. CITY and CONTRACTOR entered into an Agreement for upfitting services on CITY's public-safety and other CITY-designated vehicles.
B. CITY and CONTRACTOR desire to amend the Agreement to extend the Termination Date, increase the Consideration for the extended term, and revise the Schedule of Payment to compensate CONTRACTOR for its continued services.
NOW, THEREFORE, the parties agree as follows:
Section 1. The Termination Date shall be amended as set forth above.
Section 2. The Consideration shall be amended as set forth above.
Section 3. Section 2, “Time of Performance,” shall be amended as follows:
“Section 2. Time of Performance.
CONTRACTOR shall commence its services under this Agreement upon the Commencement Date or upon a receipt of a written notice to proceed from CITY. CONTRACTOR shall complete the performance of services by the Termination Date set forth above.” Section 4. Exhibit B, “Schedule of Payment and Rates,” shall be amended as attached hereto and incorporated herein.
Docusign Envelope ID: 6D64DA90-4652-4249-8BDD-EB7D36535154 3 B0785-0001\3223496v2.doc
Section 5. Except as specifically amended by this Amendment No. 1 and prior amendments, if any, the remaining provisions of the Agreement shall remain in full force and effect.
EXECUTED the _____ day of __________________, 20___, at Beverly Hills, California.
CITY OF BEVERLY HILLS
A Municipal Corporation
SHARONA R. NAZARIAN, PsyD
Mayor
ATTEST:
______________________(SEAL)
HUMA AHMED
City Clerk
CONTRACTOR: Dana Safety Supply, Inc.
DAVID RUSSO
Chief Executive Officer
WANDA HOBBS
Chief Operating Officer/Chief Financial Officer
APPROVED AS TO FORM: APPROVED AS TO CONTENT:
____
LAURENCE S. WIENER NANCY HUNT-COFFEY
City Attorney City Manager
____________________________________
SHANA E. EPSTEIN
Director of Public Works
____________________________________
MICHAEL V. HENSLEY
Deputy Director of Public Works
[Signatures continue]
Docusign Envelope ID: 6D64DA90-4652-4249-8BDD-EB7D36535154 4 B0785-0001\3223496v2.doc
______________________________
SHARON L’HEUREUX DRESSEL
Risk Manager
______________________________
ANTHONY RODSTEIN
Purchasing Services Manager
Docusign Envelope ID: 6D64DA90-4652-4249-8BDD-EB7D36535154 5 B0785-0001\3223496v2.doc
EXHIBIT B
SCHEDULE OF PAYMENT AND RATES
I. COMPENSATION/RATES
CITY shall compensate CONTRACTOR for the satisfactory performance of services in an amount not to exceed One Million Seven Hundred Twenty-Five Thousand Dollars ($1,725,000.00). CONTRACTOR shall furnish all materials, supplies, equipment or services set forth herein subject to all conditions outlined in the Kern County Pricing Agreement #1673, incorporated herein by this reference. CONTRACTOR component pricing shall be discounted at a minimum as per manufacturer percentages indicated below:
Item Manufacturer Description Minimum Percentage
Discount
2.1 Havis, Inc. 30.00 %
2.2 Troy Products 35.00 %
2.3 Sound Off Signal 57.00 %
2.4 Federal Signal 30.00 %
2.5 Setina 30.00 %
2.6 Whelen Engineering 0.00%
2.7 Go Rhino 20.00 %
2.8 Santa Cruz 20.00 %
2.9 Laguna Manufacturing 18.00 %
2.10 Able 2 Products 48.00 %
2.11 Patrol Power 5.00 %
2.12 Gamber Johnson 40.00 %
2.13 Code 3 40.00 %
2.14 Truck Vault 15.00 %
2.15 Streamlight 40.00 %
2.16 Secure Idle 26.00 %
Docusign Envelope ID: 6D64DA90-4652-4249-8BDD-EB7D36535154 6 B0785-0001\3223496v2.doc
3.1 Labor – In Shop (per hour): $64.50
3.2 Labor – On Site (per hour): $64.50
CONTRACTOR shall charge CITY the rate stated in this Exhibit for the upfitting of each vehicle. CONTRACTOR shall obtain written authorization from CITY before making any configuration alteration that could result in cost modification.
II. WARRANTIES
Labor: 12 Months
Parts: Per Manufacturer’s Warranty 12 - 24 Months
Other manufacturer warranties: Cover Under Manufacturer 12 - 60 Months CONTRACTOR shall submit an itemized statement to CITY for its services performed on each public-safety vehicle. The statement shall include documentation setting forth in detail a description of the services rendered, parts installed, and labor hours. Within thirty (30) days of receipt of each statement, CITY shall pay all undisputed amounts included on the statement.
Docusign Envelope ID: 6D64DA90-4652-4249-8BDD-EB7D36535154 I I
Certificate Of Completion
Envelope Id: 6D64DA90-4652-4249-8BDD-EB7D36535154 Status: Sent Subject: Complete with Docusign: Dana Safety Supply (385-22) Amendment No. 1 Source Envelope:
Document Pages: 6 Signatures: 7 Envelope Originator:
Certificate Pages: 3 Initials: 0 Erin Justus
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
455 N. Rexford Drive
Beverly Hills, CA 90210
[email protected]
IP Address: 198.245.189.177
Record Tracking
Status: Original
3/4/2026 1:30:31 PM
Holder: Erin Justus
[email protected]
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Signer Events Signature Timestamp
David Russo
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Pres
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Wanda Hobbs
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COO
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Anthony Rodstein
[email protected]
Purchasing Services Manager
City of Beverly Hills (Finance Department)
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Sharon L'Heureux Dressel
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Risk Manager
Sharon Dressel
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Michael V. Hensley
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Deputy Director of Public Works-Operations
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Shana E. Epstein
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Director of Public Works
City of Beverly Hills
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Anthony Rodstein
[email protected]
Purchasing Services Manager
City of Beverly Hills (Finance Department)
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Nancy Hunt-Coffey
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