AGENDA REPORT
Meeting Date: April 21, 2026
Item Number:
To: Honorable Mayor & City Council
From: Mandana Motahari, City Architect
Karen Domerchie, Project Manager
Eli Benitez, Associate Project Manager
Martin Nunes, Associate Project Manager
Subject: ACCEPTANCE OF THE CONTRACT WORK FOR:
A. GREYSTONE POOL HOUSE RESTORATION AND
WATERPROOFING PROJECT WITH K.C.
RESTORATION CO., INC. IN THE FINAL AMOUNT OF
$2,144,188.42; AND
AUTHORIZATION OF CITY CLERK TO RECORD
NOTICE OF COMPLETION
B. HILLCREST SHELTER REHABILITATION PROJECT
WITH PLUMBING BY TODD R. MARSH, INC., DBA
TRM SERVICES IN THE FINAL AMOUNT OF
$243,865.00; AND
AUTHORIZATION OF CITY CLERK TO RECORD
NOTICE OF COMPLETION
C. POLICE FACILITY – DISPATCH SUITE REMODEL
PROJECT WITH ECOBUILD, INC. IN THE FINAL
AMOUNT OF $228,363.40; AND
AUTHORIZATION OF CITY CLERK TO RECORD
NOTICE OF COMPLETION
Attachments: 1. Notice of Completion – K.C. Restoration Co., Inc.
2. Notice of Completion – TRM Services
3. Notice of Completion – Ecobuild, Inc.
BEVERLY
HILLS
Meeting Date: April 21, 2026
RECOMMENDATION
Greystone Pool House Restoration and Waterproofing Project Staff recommends that City Council accept the described work with K.C. Restoration Co., Inc. and authorize the City Clerk to record the attached Notice of Completion.
Hillcrest Shelter Rehabilitation Project
Staff recommends that City Council accept the described work with TRM Services and authorize the City Clerk to record the attached Notice of Completion.
Police Facility – Dispatch Suite Remodel Project
Staff recommends City Council accept the described contract work with Ecobuild, Inc. and authorize the City Clerk to record the attached Notice of Completion.
INTRODUCTION
This report provides information and requests City Council’s acceptance of contract works indicated below and authorization of the City Clerk to record the Notices of Completion (Attachments 1-3) with the Los Angeles County Recorder.
DISCUSSION
Greystone Pool House Restoration and Waterproofing Project The Greystone Pool House is a standalone historic building constructed in 1929. The exterior space is used for various events at Greystone, including the Catskills West Theater Arts Camp, which is held in the summer. The interior space consists of dressing rooms that are primarily used for weddings. The Pool House structure consists of formed concrete wall construction, sandstone veneer, limestone features, and exterior plaster. A wood trellis covers the front patio area. The roof is a concrete slab and is useable as a deck area finished with brick pavers and surrounded by stone clad parapet walls. The structure is built into the embankment on the rear and east sides.
The interior of the pool house had extensive water damage and was impacted by mold due to water intrusion when it rains. All finishes were impacted and were remediated under a separate contract.
The restoration of the pool house included waterproofing of the walls with grout injection method and the roof deck, and the restoration scope of work included the historic trellis/ screen at the entry of the Pool House, repointing of the grout at the exterior stone walls, and complete replacement of interior finishes plus replacement of countertops, sinks, plumbing fixtures, and flooring.
Staff from the Building Department and Public Works inspected the work and are satisfied that work has been performed consistent with construction documents.
Hillcrest Shelter Rehabilitation Project
The Trousdale gateway/seat shelter was part of the 450-acre Trousdale Estate development circa 1954. The monumental gateway included a pair of masonry walls on each side of the street, two paved parking areas for visitors, and the street entrance seat shelter at the corner of Doheny Road and Hillcrest Road.
The Trousdale gateway and seating shelter are representative of the early residential development of Trousdale Estates; the distinguished architectural characteristic is
valuable to a study of period, style, method of construction, and craftsmanship, which are historically important in manifesting and exemplifying the City’s rich architectural heritage.
Due to heavy rains, the shelter’s roof framing was considerably damaged causing roof framing members dry rot as well as considerable damage to the historic carved fascia.
The structural firm of Brandow & Johnston was engaged to inspect the structure and design the repairs and replacements. The rehabilitation of the structure was performed by TRM Services, and the scope of work included replacement of heavy timber beams, the roof framing, and the historic carved wood fascia boards were replicated. The work also included replacement of approximately 200 SF of exposed aggregate paving.
Staff from Public Works and Community development inspected the work and are satisfied that work has been performed consistent with construction documents.
The Hillcrest Shelter Rehabilitation was recognized and nominated in the Restoration/Rehabilitation category in the City’s Cultural Heritage Commission 2026 Historic Preservation Awards Program.
Police Facility – Dispatch Suite Remodel Project
The Police Facility Dispatch Suite (9-1-1 Communication Center) was identified as a priority project to replace the old and deteriorated dispatcher consoles with six new stateof-the-art consoles by specialty dispatch systems furniture manufacturer Russ Bassett Corp. To maintain the dispatch operations’ critical functionality and to avoid the high cost of moving the entire operation temporarily, the project was phased in three strategic zones, focused on two consoles in each zone, that allowed 9-1-1 service to remain in place and uninterrupted by using temporary sound and dust partitions in various configurations.
The general contractor Ecobuild, Inc. performed several space upgrades to support consoles replacements in three phases keeping the dispatch office operational during construction. The work included millwork replacements, stabilizing and stiffening existing raised flooring, replacing acoustic wall paneling and flooring, upgrading light fixtures with new LED lighting, as well as improvements to the supervisor’s office. The work also included complete remodeling of the kitchen area, including new cabinetry, upgrading of the plumbing lines, replacement of plumbing fixtures and kitchen appliances.
Staff from Public Works and the Police Department inspected the work and are satisfied that work has been performed consistent with the construction documents.
FISCAL IMPACT
Greystone Pool House Restoration and Waterproofing Project Funding for this project is budgeted in Fund 160, Parks and Recreation Facilities. The total contract amount is $2,064,801, which includes a contingency amount of $269,322. Due to added scope and existing unforeseen conditions, thirteen change orders were issued in the amount of $357,709.42. The total project cost amounts to $2,144,188.42; the additional $79,387 was approved under the City Manager’s authority to complete the restoration project. The additional funding required is available in the original funding source.
The current amount paid on the contract is $2,036,979 with a retention balance of $107,209.42 to be paid 35 days after recording the Notice of Completion.
Hillcrest Shelter Rehabilitation Project
Funding for this project is budgeted in Fund 405, Capital Improvements Project No. 00815, Miscellaneous and Unplanned Construction. The total contract amount was $228,390.00, which includes a contingency amount of $29,790.00. Three change orders were issued, and additional funding was needed for the unforeseen conditions of the structure, which included the repair of the deteriorated heavy timbers, and the replication of the entire carved fascia in the additional amount of $15,475, approved under City Manager’s authority. The total project cost amounts to $243,865.00. The additional funding required is available in the original funding source.
The current amount paid on the contract is $231,671.75 with a retention balance of $12,193.25 to be paid 35 days after recording the Notice of Completion.
Police Facility – Dispatch Suite Remodel Project
The total contract amount is $227,728.75, which includes a contingency amount of $29,703.75. Due to added scope and existing unforeseen conditions, one change order was issued in the amount of $30,338.40; the change order amount exceeds the contingency by $634.65 and was approved under the Department Head’s authority. The change order included plumbing work to deliver hot water to the new fixture location and relocate concealed drain lines in the kitchen, as well as added scope to fabricate and install a new printer cabinet, to provide on-site container storage. The total project cost amounts to $228,363.40. The additional $634.65 is available in the original funding source.
The current amount paid out on the contract is $216,945.23 with a retention balance of $11,418.17 to be paid 35 days after recording the Notice of Completion.
Shana Epstein,
Director of Public Works
Approved By
Attachment 1
THIS DOCUMENT IS OFFICIAL BUSINESS
OF THE CITY OF BEVERLY HILLS AND
ENTITLED TO FREE RECORDING UNDER
SECTION 6103 OF THE GOVERNMENT CODE
Requested by Huma Ahmed
AFTER RECORDING MAIL TO:
CITY CLERK'S OFFICE
Room 290, City Hall
455 North Rexford Drive
Beverly Hills, CA 90210
Space above this line for recorder's use
NOTICE OF COMPLETION
Notice is hereby given that:
Angeles, and State of California, as is described as: Greystone Pool House Restoration and Waterproofing Project
9. The street address of said property is: 905 Loma Vista Drive, Beverly Hills,CA Dated: City of Beverly Hills
STATE OF CALIFORNIA } Signature of }
COUNTY OF LOS ANGELES } Owner or Owners }
Huma Ahmed, being duly sworn, says: That she is the City Clerk of the City of Beverly Hills, the corporation that executed the foregoing notice as owner of the aforesaid interest or estate in the property therein described; that she makes this verification of behalf of said corporation; that she has read said notice and knows the contents thereof, and that the facts therein stated are true.
Signature of
Corporate Officer
Named Above X
1. The undersigned is owner of the interest or estate stated below in the property hereinafter described.
2. The full name of the undersigned is: City of Beverly Hills
3. The full address of the undersigned is: 445 North Rexford Drive, Beverly Hills, CA 90210
4. The nature of the title of the undersigned is: In fee.
5. The full names and addresses of all persons who hold title with the undersigned are: None
6. A work of improvement on the property hereinafter described was completed on: April 21, 2026
7. The name of the contractor, if any, for such work of improvement was: K.C. Restoration Co., Inc.
8. The property on which said work of improvement was completed is in the City of Beverly Hills, County of Los Attachment 2
THIS DOCUMENT IS OFFICIAL BUSINESS
OF THE CITY OF BEVERLY HILLS AND
ENTITLED TO FREE RECORDING UNDER
SECTION 6103 OF THE GOVERNMENT CODE
Requested by Huma Ahmed
AFTER RECORDING MAIL TO:
CITY CLERK'S OFFICE
Room 290, City Hall
455 North Rexford Drive
Beverly Hills, CA 90210
Space above this line for recorder's use
NOTICE OF COMPLETION
Notice is hereby given that:
1. The undersigned is owner of the interest or estate stated below in the property hereinafter described.
2. The full name of the undersigned is: City of Beverly Hills
3. The full address of the undersigned is: 455 North Rexford Drive, Beverly Hills, CA 90210
4. The nature of the title of the undersigned is: In fee
5. The full names and addresses of all persons who hold title with the undersigned are: None
6. A work of improvement on the property hereinafter described was completed on: February 13, 2026
7. The name of the contractor, if any, for such work of improvement was: Plumbing by Todd R. Marsh, Inc. DBA TRM Services
8. The property on which said work of improvement was completed is in the City of Beverly Hills, County of Los Angeles, and State of California, as is described as: Hillcrest Shelter Rehabilitation Project (RFB-24-350-43)
9. The street address of said property is: 900 N. Hillcrest Road, Beverly Hills, CA 90210 Dated: City of Beverly Hills
STATE OF CALIFORNIA } Signature of }
COUNTY OF LOS ANGELES } Owner or Owners }
Huma Ahmed, being duly sworn, says: That she is the City Clerk of the City of Beverly Hills, the corporation that executed the foregoing notice as owner of the aforesaid interest or estate in the property therein described; that she makes this verification of behalf of said corporation; that she has read said notice and knows the contents thereof, and that the facts therein stated are true.
Signature of
Corporate Officer
Named Above X
Attachment 3
THIS DOCUMENT IS OFFICIAL BUSINESS
OF THE CITY OF BEVERLY HILLS AND
ENTITLED TO FREE RECORDING UNDER
SECTION 6103 OF THE GOVERNMENT CODE
Requested by Huma Ahmed
AFTER RECORDING MAIL TO:
CITY CLERK'S OFFICE
Room 290, City Hall
455 North Rexford Drive
Beverly Hills, CA 90210
Space above this line for recorder's use
NOTICE OF COMPLETION
Notice is hereby given that:
1. The undersigned is owner of the interest or estate stated below in the property hereinafter described.
2. The full name of the undersigned is: City of Beverly Hills
3. The full address of the undersigned is: 445 North Rexford Drive, Beverly Hills, CA 90210
4. The nature of the title of the undersigned is: In fee.
5. The full names and addresses of all persons who hold title with the undersigned are: None
6. A work of improvement on the property hereinafter described was completed on: March 23, 2026
7. The name of the contractor, if any, for such work of improvement was: Ecobuild, Inc.
8. The property on which said work of improvement was completed is in the City of Beverly Hills, County of Los Angeles, and State of California, as is described as: Police Facility – Dispatch Suite Remodel Project (RFB 25-350-41)
9. The street address of said property is: 464 Rexford Drive, Beverly Hills, CA 90210 Dated: City of Beverly Hills
STATE OF CALIFORNIA } Signature of }
COUNTY OF LOS ANGELES } Owner or Owners }
Huma Ahmed, being duly sworn, says: That she is the City Clerk of the City of Beverly Hills, the corporation that executed the foregoing notice as owner of the aforesaid interest or estate in the property therein described; that she makes this verification of behalf of said corporation; that she has read said notice and knows the contents thereof, and that the facts therein stated are true.
Signature of
Corporate Officer
Named Above X