Beverly Hills City Council
June 23, 2026

AGENDA REPORT
Meeting Date: June 23, 2026
Item Number:

To: Honorable Mayor & City Council
From: Daren Grilley, Assistant Director of Public Works/City Engineer Alison Wehrle, Senior Management Analyst
Subject: AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS AND IPS GROUP, INC. FOR THE PURCHASE AND INSTALLATION OF
SINGLE-SPACE PARKING METER MECHANISMS; AND

APPROVAL OF A CORRESPONDING PURCHASE ORDER TO
IPS GROUP, INC. FOR A TOTAL NOT-TO-EXCEED AMOUNT OF
$2,845,195.50

1. Agreement with IPS Group, Inc.

2. IPS Group, Inc. M7 Model Spec Sheet

3. IPS Group, Inc. M7 Model Meter Mechanism Quote

4. SourceWell Procurement Contract #120423-IPS

RECOMMENDATION
Staff recommends that City Council waive the bidding requirements as the City is utilizing the SourceWell bid process and approve a purchase order in the amount of $2,845,195.50 to IPS Group, Inc. for the purchase of 2,700 IPS M7 model parking meter mechanisms.

INTRODUCTION
The Public Works Department operates, maintains, and collects revenue for approximately 2,700 single-space, on-street parking meters throughout the City. The current meter mechanisms, M5 by IPS Group, Inc., were purchased and installed in 2015.

The M5 brought the ability to use credit cards using 2G communication modems and also provided the City with real time use data. In 2022, upgrades were made to keep the mechanisms operational by installing new 4G modems, new solar panels and batteries.

Those upgrades extended the life by several years; however, the M5 mechanisms are reaching the end of their serviceable life and need replacement.

BEVERL
HILLS
id
Meeting Date: June 23, 2026

DISCUSSION
The City's on-street single-space parking meters consist of three primary components: the mechanism (the computer unit that processes payments and tracks paid time), the housing or body (which contains the coin collection can and locked door), and the dome (the protective cover over the mechanism). The mechanism sits atop the housing, which is mounted to a pole anchored in the ground surface.

The recommended replacement mechanism is the IPS M7 model, which is compatible with the City's existing housing and represents the current production model from IPS Group, Inc. The M7 has a larger, high-visibility screen that is easy to read in any lighting scenario, accepts coin, credit and debit card, contactless payment, and mobile payment/text-to-pay integration that communicates directly with the meter. The M7 mechanism includes an optional sensor integrated into the meter head that detects vehicle presence and measures space occupancy and turnover.

The City has utilized IPS Group, Inc. parking meter equipment for most of the past two decades and has had positive experience with the hardware reliability, company support, and real-time data management software over that period. The M7 meter interface is consistent with the M5 model currently in use, preserving familiarity for parking customers who have used City meters for nearly two decades. The M7 platform is also used in West Hollywood, Los Angeles, and Santa Monica, further supporting continuity for customers who park in the region. Retaining IPS Group, Inc. equipment additionally allows the City to replace only the mechanism while preserving the existing housing investment, avoiding an estimated $400 per unit — approximately $1.08 million fleet-wide — in housing replacement costs that would likely be required under a different manufacturer.

Staff recommends procuring replacement mechanisms through SourceWell cooperative agreement No. 120423-IPS (Attachment 5), under which IPS Group, Inc. extends the same terms, conditions, and pricing as the competitively bid SourceWell contract to participating agencies. Use of the SourceWell agreement satisfies the City's competitive procurement requirements and provides favorable pricing. Staff notes that IPS Group, Inc. has advised that pricing under the current SourceWell agreement will increase when a new agreement takes effect July 1, 2026, so approval by Council at this time will secure the current lower pricing. IPS is offering the City interest-free monthly payment terms over a two-year period.

FISCAL IMPACT
The total cost to replace all 2,700 on-street parking meter mechanisms with the M7 model, including stereoscopic sensors, installation, 24-month extended warranty, and freight, is $2,845,195.50.

Funding is available through CIP 00911 (Parking Meter Infrastructure), which currently has a balance of approximately $2.5 million with $200,000 budgeted in FY 2026-27 and $250,000 tentatively budgeted in FY 2027-28. IPS Group, Inc. has offered zero-percent financing with installment payments over a 24-month period; therefore, no additional appropriation is requested.

Meeting Date: June 23, 2026

Shana Epstein,
Director of Public Works
Approved By
CIP No: 00911 Parking Meter Infrastructure
FY2025-26 FY2026-27 FY2027-28
Available Balance Proposed Budget Proposed Budget
Fund - 810 Parking Enterprise $ 2,483,882 $ 200,000 $ 250,000 Project Total $ 2,483,882 $ 2,683,882 $ 1,511,284
Project Expense $ $ 1,422,598 $ 1,422,598
Project Balance $ 2,483,882 $ 1,261,284 $ 88,686
Attachment 1
B0785-0001\3263020v3.doc

AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS AND
IPS GROUP, INC. FOR THE PURCHASE AND INSTALLATION

OF SINGLE-SPACE PARKING METER MECHANISMS
NAME OF CONTRACTOR: IPS GROUP, INC.

RESPONSIBLE PRINCIPAL OF CONTRACTOR: Chad P. Randall, Chief Executive Officer CONTRACTOR’S ADDRESS: 7737 Kenamar Court
San Diego, CA 92121
Attention: Chad P. Randall, Chief Executive
Officer
CONTRACTOR’S E.I.N/TAX I.D. NO.: 23-3028164
CITY’S ADDRESS: City of Beverly Hills
345 Foothill Road
Beverly Hills, CA 90210
Attention: Director of Public Works
COMMENCEMENT DATE: June 23, 2026
TERMINATION DATE: June 30, 2031, unless extended pursuant to Section 2
CONSIDERATION: Not to exceed $2,845,195.50 for the total term of the Agreement based on the unit
costs set forth in Exhibit B
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AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS AND
IPS GROUP, INC. FOR THE PURCHASE AND INSTALLATION

OF SINGLE-SPACE PARKING METER MECHANISMS
THIS AGREEMENT is made by and between the City of Beverly Hills (hereinafter called “CITY”), and IPS Group, Inc. (hereinafter called “CONTRACTOR”).

RECITALS
A. CITY desires to have certain services and/or goods provided as set forth in Exhibit A (the “Scope of Work”), attached hereto and incorporated herein.

B. CONTRACTOR represents that it is qualified and able to perform the Scope of Work.

NOW, THEREFORE, the parties agree as follows:

Section 1. CONTRACTOR’s Scope of Work. CONTRACTOR shall perform the Scope of Work described in Exhibit A in a manner satisfactory to CITY and consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. CITY shall have the right to order, in writing, changes in the Scope of Work. Any changes in the Scope of Work by CONTRACTOR must be made in writing and approved by both parties. The cost of any change in the Scope of Work must be agreed to by both parties in writing.

Section 2. Time of Performance.

CONTRACTOR shall commence its services under this Agreement upon the Commencement Date or upon a receipt of a written notice to proceed from CITY. CONTRACTOR shall complete the performance of services by the Termination Date set forth above.

The City Manager or his designee may extend the time of performance in writing for two additional one-year terms or such other term not to exceed two years from the date of termination pursuant to the same terms and conditions of this Agreement.

Section 3. Compensation.
(a) Compensation
CITY agrees to compensate CONTRACTOR for the services and/or goods provided under this Agreement, and CONTRACTOR agrees to accept in full satisfaction for such services, a sum not to exceed the Consideration set forth above and more particularly described in Exhibit B.
(b) Expenses
The amount set forth in paragraph (a) shall include reimbursement for all actual and necessary expenditures reasonably incurred in the performance of this Agreement (including, but not limited to, all labor, materials, delivery, tax, assembly, and installation, as applicable).

There shall be no claims for additional compensation for reimbursable expenses.

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(c) Additional Services. CITY may from time to time require CONTRACTOR to perform additional services not included in the Scope of Work. Such requests for additional services shall be made by CITY in writing and agreed upon by both parties in writing.

Section 4. Method of Payment. CITY shall pay CONTRACTOR said Consideration in accordance with the method and schedule of payment set forth in Exhibit B.

Section 5. Independent Contractor. CONTRACTOR is and shall at all times remain, as to CITY, a wholly independent contractor. Neither CITY nor any of its agents shall have control over the conduct of CONTRACTOR or any of CONTRACTOR’s employees, except as herein set forth. CONTRACTOR shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of CITY.

Section 6. Assignment. This Agreement shall not be assigned in whole or in part, by CONTRACTOR without the prior written approval of the City Manager. Any attempt by CONTRACTOR to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect.

Section 7. Responsible Principal(s)
(a) CONTRACTOR’s Responsible Principal set forth above shall be principally responsible for CONTRACTOR’s obligations under this Agreement and shall serve as principal liaison between CITY and CONTRACTOR. Designation of another Responsible Principal by CONTRACTOR shall not be made without prior written consent of CITY. (b) CITY’s Responsible Principal shall be the City Manager or his designee set forth above who shall administer the terms of the Agreement on behalf of CITY.

Section 8. Personnel. CONTRACTOR represents that it has, or shall secure at its own expense, all personnel required to perform CONTRACTOR’s Scope of Work under this Agreement. All personnel engaged in the work shall be qualified to perform such Scope of Work.

Section 9. Permits and Licenses. CONTRACTOR shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of services under this Agreement, including a business license.

Section 10. Interests of CONTRACTOR. CONTRACTOR affirms that it presently has no interest and shall not have any interest, direct or indirect, which would conflict in any manner with the performance of the Scope of Work contemplated by this Agreement. No person having any such interest shall be employed by or be associated with CONTRACTOR.

Section 11. Insurance.
(a) CONTRACTOR shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
(1) A policy or policies of Comprehensive General Liability Insurance, with minimum limits of Two Million Dollars ($2,000,000) for each occurrence, combined single limit, against any personal injury, death, loss or damage resulting from the wrongful or negligent acts by CONTRACTOR.

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(2) A policy or policies of Comprehensive Vehicle Liability Insurance covering personal injury and property damage, with minimum limits of One Million Dollars ($1,000,000) per occurrence combined single limit, covering any vehicle utilized by CONTRACTOR in performing the Scope of Work required by this Agreement. (3) Workers’ compensation insurance as required by the State of California.
(4) A policy or policies of Professional Liability Insurance (errors and omissions) with minimum limits of One Million Dollars ($1,000,000) per claim and in the aggregate. Any deductibles or self-insured retentions attached to such policy or policies must be declared to and be approved by CITY. Further, CONTRACTOR agrees to maintain in full force and effect such insurance for one year after performance of work under this Agreement is completed.
(5) CONTRACTOR shall maintain Commercial Crime Insurance with minimum limits of Three Million Dollars ($3,000,000) per occurrence including coverage for Employee Dishonesty, Computer Fraud, and Funds Transfer Fraud. The policy shall be endorsed protecting the city’s money, securities, and tangible property. (b) CONTRACTOR shall require each of its sub-contractors to maintain insurance coverage which meets all of the requirements of this Agreement. (c) The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least a A+;VII in the latest edition of Best’s Insurance Guide.
(d) CONTRACTOR agrees that if it does not keep the aforesaid insurance in full force and effect CITY may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, CITY may take out the necessary insurance and pay, at CONTRACTOR’s expense, the premium thereon.
(e) At all times during the term of this Agreement, CONTRACTOR shall maintain on file with the City Clerk a certificate or certificates of insurance on the form set forth in Exhibit C, attached hereto and incorporated herein, showing that the aforesaid policies are in effect in the required amounts. CONTRACTOR shall, prior to commencement of work under this Agreement, file with the City Clerk such certificate or certificates. The general liability insurance shall contain an endorsement naming the CITY as an additional insured. (f) The general liability and vehicle liability policies required under this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty (30) days prior written notice to CITY, and specifically stating that the coverage contained in the policies affords insurance pursuant to the terms and conditions as set forth in the Agreement.
(g) The insurance provided by CONTRACTOR shall be primary to any coverage available to CITY. The policies of insurance required by this Agreement shall include provisions for waiver of subrogation.
(h) Any deductibles or self-insured retentions must be declared to and approved by CITY. At the option of CITY, CONTRACTOR shall either reduce or eliminate the Docusign Envelope ID: C5C642B1-4C4D-87F7-8186-093F9855FB10 5 B0785-0001\3263020v3.doc
deductibles or self-insured retentions with respect to CITY, or CONTRACTOR shall procure a bond guaranteeing payment of losses and expenses.
(i) The insurance coverage amounts required under the Agreement do not limit CITY’s right to recover against CONTRACTOR and its insurance carriers.

Section 12. Indemnification.
(a) CONTRACTOR agrees to indemnify, hold harmless and defend CITY, City Council and each member thereof, and every officer, employee and agent of CITY, from any claim, liability or financial loss (including, without limitation, attorneys fees and costs) arising from any intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONTRACTOR or any person employed by CONTRACTOR in the performance of this Agreement.
(b) All duties of CONTRACTOR under this section shall survive termination or expiration of the Agreement.

Section 13. Termination.
(a) CITY shall have the right to terminate this Agreement for any reason or for no reason upon five calendar days’ written notice to CONTRACTOR. CONTRACTOR agrees to cease all work under this Agreement on or before the effective date of such notice. (b) In the event of termination or cancellation of this Agreement by CITY, due to no fault or failure of performance by CONTRACTOR, CONTRACTOR shall be paid based on the percentage of work satisfactorily performed at the time of termination. In no event shall CONTRACTOR be entitled to receive more than the amount that would be paid to CONTRACTOR for the full performance of the services required by this Agreement.

CONTRACTOR shall have no other claim against CITY by reason of such termination, including any claim for compensation.

Section 14. CITY’s Responsibility. CITY shall provide CONTRACTOR with all pertinent data, documents, and other requested information as is available for the proper performance of CONTRACTOR’s Scope of Work.

Section 15. Information and Documents. All data, information, documents and drawings prepared for CITY and required to be furnished to CITY in connection with this Agreement shall become the property of CITY, and CITY may use all or any portion of the work submitted by CONTRACTOR and compensated by CITY pursuant to this Agreement as CITY deems appropriate.

Section 16. Records Retention and Examination. CONTRACTOR shall retain, protect, and maintain in an accessible location all records and documents, including paper, electronic, and computer records, with respect to all matters covered under this Agreement for five (5) years after receipt of final payment by CITY under the Agreement. CONTRACTOR shall make all such records and documents available for inspection, copying, or other reproductions, and auditing by authorized representatives of CITY, including the City Manager or designee, free of charge.

CONTRACTOR shall make available all requested data and records at reasonable locations within the County of Los Angeles at any time during normal business hours, and as often as CITY deems necessary. If records are not made available within the County of Los Angeles, Docusign Envelope ID: C5C642B1-4C4D-87F7-8186-093F9855FB10 6 B0785-0001\3263020v3.doc
CONTRACTOR shall pay CITY’s travel, hotel and meal costs to the location where the records are maintained. CONTRACTOR must include this provision in all subcontracts made in connection with this Agreement. This provision shall survive the termination of the Agreement.

Section 17. Notice. Any notices, bills, invoices, etc. required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during the receiving party’s regular business hours or by facsimile before or during the receiving party’s regular business hours; or (b) on the second business day following deposit in the United States mail, postage prepaid to the addresses set forth above, or to such other addresses as the parties may, from time to time, designate in writing pursuant to this section.

Section 18. Attorney’s Fees. In the event that either party commences any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action shall be entitled to reasonable attorney's fees, costs and necessary disbursements, in addition to such other relief as may be sought and awarded.

Section 19. Entire Agreement. This Agreement represents the entire integrated agreement between CITY and CONTRACTOR, and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by a written instrument signed by both CITY and CONTRACTOR.

Section 20. Exhibits; Precedence. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail.

Section 21. Governing Law. The interpretation and implementation of this Agreement shall be governed by the domestic law of the State of California.

Section 22. CITY Not Obligated to Third Parties. CITY shall not be obligated or liable under this Agreement to any party other than CONTRACTOR.

Section 23. Severability. Invalidation of any provision contained herein or the application thereof to any person or entity by judgment or court order shall in no way affect any of the other covenants, conditions, restrictions, or provisions hereof, or the application thereof to any other person or entity, and the same shall remain in full force and effect. [Signatures follow]
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EXECUTED the ___ day of 2026, at Beverly Hills, California.

CITY OF BEVERLY HILLS
A Municipal Corporation
_________________________________
CRAIG A. CORMAN
Mayor of the City of Beverly Hills
ATTEST:
__________________________(SEAL)

HUMA AHMED
City Clerk
CONTRACTOR: IPS Group, Inc.

CHAD P. RANDALL
Chief Executive Officer

NAREN GOEL
Chief Financial Officer
APPROVED AS TO FORM: APPROVED AS TO CONTENT:

LAURENCE S. WIENER NANCY HUNT-COFFEY
City Attorney City Manager
SHANA E. EPSTEIN
Director of Public Works

SHARON L’HEUREUX DRESSEL
Risk Manager

ANTHONY RODSTEIN
Purchasing Services Manager
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EXHIBIT A

SCOPE OF WORK
CONTRACTOR shall perform the following services:

IPS shall provide all labor, supervision, tools, equipment, and incidental materials required to install, configure, test, and commission approximately 2,700 M7 stereoscopic single-space parking meters at existing meter pole locations designated by the City. The consideration amount includes meter mechanisms, stereoscopic sensors, freight on-site installation, and a 24 month warranty period.

The work includes:
 Installation and commissioning of approximately 2,700 single-space parking meters on existing poles.
 Installation and commissioning of approximately 2,700 parking occupancy sensors at locations designated by the Owner.
 Configuration of meters and sensors in accordance with City requirements, including communications and back-office system integration.
 Functional testing and verification of meter and sensor operation.  Correction of installation and configuration deficiencies identified during testing.  Provision of installation and commissioning documentation.

Lead time for delivery of meters is estimated at 6-12 weeks, with an estimated 40 hours of onsite installation work. All work shall be performed in accordance with manufacturer specifications and applicable local requirements. The project shall be considered complete upon successful installation, testing, commissioning, and acceptance by the City.

M7™ SINGLE-SPACE METER
IPS single-space meters provide clients and their patrons with a simple and consistent parking user experience that is more cost-effective, customer-friendly, and reliable than alternatives.

The M7™ offers all the features of the flagship M5™ with the addition of a 40% larger highresolution color display, multi-color tri-LED visual indicators, extreme heat resistance, wireless communications, and enhanced mobile payment capabilities. The M7 retrofits into current parking meter housings for fast installation and uses energy-efficient solar power. Multiple payment options are available including credit/debit cards, coins, optional contactless credit cards, Apple Pay®, Google Pay™, mobile payment integration, and text-to-pay. Configuration management and real-time data are accessed through the fully integrated cloud-based Data Management System.

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Primary Features/Benefits:
 Flexible: Retrofits all existing housings (Duncan, MacKay, and POM); less than 15 seconds to install, no modifications needed.
 Durable Design: Mechanism is protected by zinc alloy
meter dome and UV-resistant, anti-fog Lexan™ cover.
 Customer Friendly: Intuitive payment navigation; large, vibrant 8-color display; easy-to-read mechanical buttons rated for more than 250,000 cycles.
 Enhanced Visibility: Tri-colored LED lights on front and back communicate status: paid (green), unpaid (red), and fault (yellow), with additional color options available. Ability to program QR Codes directly on screen. Optimized for
outside viewing in direct sunlight.
 Greater Security: Vandal-resistant coin slot/chute allows for worry-free operation and quick servicing.
 Environmentally Friendly: Solar panel and combination rechargeable/back-up battery pack maximizes ongoing
power.
 Reliable: Operable in harsh weather such as snow, sleet, rain, humidity, salty coastal air, dust storms, extreme cold and heat. Highly heat-resistant LCD display provides added reliability in extreme environments.
 Improved Tracking: RFID identifies meter location and downloads operating parameters upon installation/replacement.
 Integration-Ready: Allows seamless integration with Smart Sensors, Mobile Payment, Text-To-Pay and other applications.
 Wireless Communications: 4G cellular communications provide secure connection to the IPS Data Management System and eliminate the need for additional communications hardware.
 Multiple Payment Options: Accepts credit/debit cards, coins, tokens, smart cards, NFC/contactless payments, Apple Pay®, Google Pay™, and mobile payment applications.
 Centralized Data Management: Provides real-time data access, reporting, analytics, maintenance management, and integration with the IPS Smart Parking Ecosystem.

NOTE: M7™ meter mechanism shown as installed into a meter housing. Meter housings/vaults are sold separately. Other makes and models are available.

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MS3™ PAY STATION
The MS3™ pay station is the latest generation of unattended payment systems from IPS Group.

The MS3™ Pay Station features a full-color screen with an optional touchscreen and provides your patrons with easy-to-read parking instructions in a vibrant showcase. For your staff, the MS3 ties into the powerful IPS Data Management System, allowing you in-depth analysis of parking data, full financial, administration and technical reporting and remote configuration.

Primary Features/Benefits:
 Flexibility: The MS3 is available in pay-by-space, pay-anddisplay, and pay-by-plate models. A simple change of the keypad and a firmware update are all that are required.  Robust Hardware Design: Highly secure, stainless steel cabinet is standard with weather and graffiti-resistant powder coating, providing maximum longevity.
 Customer-Friendly Interface: 7-inch active matrix, high resolution color LCD display that can provide clear
instructions to guide users through the transaction process.

Fully customizable and configurable to allow touch screen operation for enhanced customer engagement.
 Multiple Payment Options: Flexible payment options
include credit/ debit card, coins, Smart Card, pay-by-cell integration, and NFC contactless payment with applications such as Apple Pay® and Google Pay®.
 Security: Each unit contains a separate maintenance
cabinet and collection vault. The cash box is housed in a secure vault that features a six-point locking system and a high-security electronic lock.
 Unparalleled Power Efficiency: Powered by
environmentally friendly solar panel and rechargeable
combination battery to maximize ongoing power and
uptime.
 Improved Visibility: Blue LED lighting above the display provides enhanced visibility for motorists, technicians, and collections staff and optional rear LEDs for visual
enforcement (pay-by-space).
 Dependability: Pay stations communicate wirelessly on the 4G cellular network, ensuring fast and reliable
communications while processing secure credit card
authorizations, wireless downloads of rates and messages, and transmissions to DMS.
 Easy Maintenance: Modularly designed with the technician in mind for easy plug-and-play maintenance.
 Future-proof Design: IPS Group’s software interface
provides seamless integration with third-party systems, such as enforcement, permitting, and LPR (license plate recognition) to further optimize parking operations.

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VECHICLE DETECTION SENSORS
IPS Vehicle Detection Sensors reliably detect the presence and absence of a vehicle in a parking space, while recording arrival and departure times. IPS sensor data integrates seamlessly with the IPS data management system and third-party enforcement applications, creating a powerful system for monitoring real-time occupancy and analyzing parking trends.

The IPS sensor uniquely directs all sensing information to the IPS parking meter cellular communications backbone, saving customers the hassle of installing additional network equipment and dramatically reducing the cost of ownership. The IPS sensor uses multiple sensing technologies to detect vehicles. Its unique design provides the most accurate data on the sensor market and allows for quick installation and servicing. NOTE: While the Sensors provide accurate data no sensor system can be 100% accurate because of many variable conditions such as inaccurate parking, line of sight interference, weather conditions, human intervention and many other factors not associated with the Sensor operation.

Benefits of IPS Sensors
 Ability to reset the meter to zero when a vehicle
leaves the parking space.
 Ability to prevent meter feeding, thereby
generating turnover.
 Ability to offer courtesy time resulting in positive
public perception of the meters.
 Access to real-time occupancy data.
 Installed under the ground or in the meter dome,
eliminating the need for additional infrastructure.
 Proven to increase revenue.

Dome Mount or Pole Mount (M5/M7 only)
 Non-intrusive installation—sensor is integrated
directly into the meter dome
 Easy access for maintenance and/or replacement
 Configuration for any parking environment
 Wireless connection to the IPS meter via cellular
network—no additional infrastructure required
 Pole mount design used with yokes, on meter
poles and in applications where a dome mount
sensor cannot be optimally installed.

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DATA MANAGEMENT SYSTEM
The IPS Data Management System (DMS) is a real-time, web-based application that allows parking professionals to remotely monitor their parking network from anywhere, at any time.

Reporting & Analytics
A comprehensive set of financial, technical, and administrative reporting features paired with remote meter configuration make the DMS both intuitive and powerful. DMS analytics creates a visual representation from large tables of data to help managers gain helpful insight into the patterns and trends of their parking program and leverage this information to derive future strategy and optimize systems.

All reports are flexible with customized views for comparison purposes and/or to reveal “what-if” scenarios. With these fully integrated tools, customers can better manage the financial aspects of the Park’s parking program. All reports can be exported into various formats, including XLS, CSV, and PDF.

Seamless Integration
The DMS allows managers to seamlessly integrate parking meters with vehicle detection sensors, pay-by-cell capability, and other smart applications. A standard web browser is the only tool required to access the DMS and to make changes/ configurations to the Park’s meters.  Hardware requirements: IPS provides a hosted DMS; there is no local hardware required other than internet access.
 Network requirements: IPS recommends a high-speed internet connection to the DMS service.
 Operating system software requirements: An internet browser is the only tool required to access the system. Windows and Apple iOS are typical.
 Browser requirements: Any current internet browser will be sufficient to access the IPS DMS. MS Explorer, Mozilla Firefox, Google Chrome, iOS supported browsers are all compatible, including mobile phone browsers.

Primary Features
 Real-time updates and live alerts
 Customizable routes to maximize efficiency
 Seamless integration with all IPS meters and
sensors
 Flexibility to use as much, or as little data as
you choose
 Ability to monitor meter health remotely
 Analytics view options to turn data into usable
charts
 User profiles to control access
 Compatibility with Android OS and Apple
iOS
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PARK SMARTER™ MOBILE APP
IPS offers its own integrated mobile app called PARK
SMARTER™ (https://www.parksmarter.com/ ), which
works with IPS Smart Meters to bring greater efficiency and choices to the on-street parking customer experience and parking operations.

PARK SMARTER provides your customers with greater convenience in a contactless mobile parking experience. The Bluetooth-enabled app is part of the IPS Fully Integrated Smart Parking Ecosystem. Parking policies, rate structures, live alerts, reporting, data analytics, and app management are available through the IPS Data Management System (DMS), fully connected and perfectly aligned with your IPS meter operations.

Key Features
 Multiple Forms of Payment: Supports payment by major credit / debit cards including American Express®, Discover®, MasterCard®, and Visa®
 Quick, Easy Account Access: Simple account setup and intuitive parking payment on iOS and Android
 Remote Extensions: Real-time notifications alert users in advance of parking expiration with option to pay to extend
 Real-Time Parking Finder: Gives directions to open parking spaces*  Optimized with BLE Connectivity: Puts time on the meter instantly**  Personal Account Management: Provides transaction history, digital receipts, notification settings and preference management for fully personalized experience  New and Improved Interface: Provides an enhanced user experience and optimal functionality

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TEXT-TO-PAY PAYMENT
IPS offers a text to pay service for those customers that want the convenience of a “No-App” account-less solution.

Enhance the customer payment experience with TEXTTO-PAY – the latest contactless payment option from the IPS fully integrated digital payments platform. Motorists pay via text or scanning a QR code with no need for an
app. Parking policies, rate structures, live alerts, reporting, data analytics, and service management are available
through the IPS Data Management System.

Key Features
 Versatile Payment Options: Accepts major credit/debit cards such as American Express®, Discover®, MasterCard®, and Visa®.
 Effortless Transactions: Customers text a zone number or scan a QR code, input their license plate or space number, select the desired time, and make payment – no app needed.
 Remote Extensions: Real-time notifications are sent before expiration, offering the convenience of extending parking remotely from a smartphone.  Light Infrastructure: Easy setup, including signs and/or decals to convey instructions.  Personalized Management: Text and/or emailed receipts and expiration alerts.  Flexible Deployment: Works with or without parking meters, alongside mobile payment apps, or as a standalone solution, making it adaptable for diverse parking scenarios.

Docusign Envelope ID: C5C642B1-4C4D-87F7-8186-093F9855FB10 15 B0785-0001\3263020v3.doc

EXHIBIT B

SCHEDULE OF PAYMENT AND RATES
CITY shall compensate CONTRACTOR for the satisfactory performance of the work described in Exhibit A in a total amount not to exceed Two Million Eight Hundred Forty-Five Thousand One Hundred Ninety-Five Dollars and Fifty Cents ($2,845,195.50), including labor, expenses, and applicable taxes at the rates set forth in Attachment 1 to Exhibit B.

CONTRACTOR shall submit to CITY a detailed invoice, on a monthly basis or less frequently, for the services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period and the amount due. Within 30 days of receipt of each invoice, CITY shall pay all undisputed amounts included on the invoice. CITY shall pay CONTRACTOR said Consideration in accordance with the schedule of payment set forth in this Exhibit.

Docusign Envelope ID: C5C642B1-4C4D-87F7-8186-093F9855FB10 16 B0785-0001\3263020v3.doc
ATTACHMENT 1 TO EXHIBIT B
Docusign Envelope ID: C5C642B1-4C4D-87F7-8186-093F9855FB10 17 B0785-0001\3263020v3.doc
Docusign Envelope ID: C5C642B1-4C4D-87F7-8186-093F9855FB10 Certificate Of Completion
Envelope Id: C5C642B1-4C4D-87F7-8186-093F9855FB10 Status: Sent Subject: Complete with Docusign: Agreement - IPS Group, Inc. (Meter Upgrade 2026) Source Envelope:

Document Pages: 17 Signatures: 6 Envelope Originator:

Certificate Pages: 4 Initials: 1 Erin Justus
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
455 N. Rexford Drive
Beverly Hills, CA 90210
[email protected]
IP Address: 198.245.189.177
Record Tracking
Status: Original
6/12/2026 2:18:45 PM
Holder: Erin Justus
[email protected]
Location: DocuSign
Signer Events Signature Timestamp
Chad P. Randall
[email protected]
Chief Executive Officer
Security Level: Email, Account Authentication
(None) Signature Adoption: Uploaded Signature Image
Using IP Address: 70.95.144.70
Sent: 6/12/2026 2:33:39 PM
Viewed: 6/13/2026 11:03:42 AM
Signed: 6/13/2026 11:12:22 AM
Electronic Record and Signature Disclosure:

Not Offered via Docusign
Naren Goel
[email protected]
CFO
Security Level: Email, Account Authentication
(None) Signature Adoption: Pre-selected Style
Using IP Address: 69.236.218.45
Sent: 6/12/2026 2:33:40 PM
Resent: 6/12/2026 2:34:55 PM
Resent: 6/12/2026 2:35:58 PM
Resent: 6/12/2026 2:38:46 PM
Viewed: 6/12/2026 3:00:35 PM
Signed: 6/13/2026 1:38:27 PM
Electronic Record and Signature Disclosure:

Not Offered via Docusign
Deborah R. Hakman for
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 2a04:4e41:2921:e50e::9321:e50e
Signed using mobile
Sent: 6/13/2026 1:38:28 PM
Resent: 6/15/2026 8:30:35 AM
Resent: 6/15/2026 8:50:41 AM
Viewed: 6/15/2026 9:37:41 AM
Signed: 6/15/2026 9:38:10 AM
Electronic Record and Signature Disclosure:

Not Offered via Docusign
Anthony Rodstein
[email protected]
Purchasing Services Manager
City of Beverly Hills (Finance Department)
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.181
Sent: 6/15/2026 9:38:12 AM
Viewed: 6/15/2026 10:05:48 AM
Signed: 6/15/2026 10:05:53 AM
Electronic Record and Signature Disclosure:

Not Offered via Docusign
Signer Events Signature Timestamp
Sharon L'Heureux Dressel
[email protected]
Risk Manager
Sharon Dressel
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.166
Sent: 6/15/2026 10:05:54 AM
Resent: 6/15/2026 2:34:51 PM
Viewed: 6/15/2026 2:51:56 PM
Signed: 6/15/2026 2:52:02 PM
Electronic Record and Signature Disclosure:

Not Offered via Docusign
Daren Grilley
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.177
Sent: 6/15/2026 2:52:03 PM
Viewed: 6/15/2026 3:07:34 PM
Signed: 6/15/2026 3:07:38 PM
Electronic Record and Signature Disclosure:

Not Offered via Docusign
Shana E. Epstein
[email protected]
Director of Public Works
City of Beverly Hills
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.177
Sent: 6/15/2026 3:07:40 PM
Viewed: 6/15/2026 3:57:39 PM
Signed: 6/15/2026 3:57:53 PM
Electronic Record and Signature Disclosure:

Not Offered via Docusign
Anthony Rodstein
[email protected]
Purchasing Services Manager
City of Beverly Hills (Finance Department)
Security Level: Email, Account Authentication
(None)
Sent: 6/15/2026 3:57:55 PM
Electronic Record and Signature Disclosure:

Not Offered via Docusign
Nancy Hunt-Coffey
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via Docusign
Craig A. Corman
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via Docusign
Huma Ahmed
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via Docusign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Denise Garcia
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via Docusign
Keith Sterling
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via Docusign
Jackie Galeas
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via Docusign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 6/12/2026 2:33:40 PM
Envelope Updated Security Checked 6/12/2026 2:34:54 PM
Envelope Updated Security Checked 6/12/2026 2:35:57 PM
Envelope Updated Security Checked 6/12/2026 2:38:45 PM
Envelope Updated Security Checked 6/12/2026 2:38:45 PM
Envelope Updated Security Checked 6/12/2026 2:38:45 PM
Envelope Updated Security Checked 6/12/2026 2:38:45 PM
Envelope Updated Security Checked 6/12/2026 2:38:45 PM
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Envelope Updated Security Checked 6/12/2026 2:38:45 PM
Envelope Updated Security Checked 6/12/2026 2:38:45 PM
Envelope Updated Security Checked 6/12/2026 2:38:45 PM
Envelope Updated Security Checked 6/12/2026 2:38:45 PM
Envelope Updated Security Checked 6/12/2026 2:38:45 PM
Envelope Updated Security Checked 6/12/2026 2:38:45 PM
Envelope Updated Security Checked 6/15/2026 8:50:40 AM
Envelope Updated Security Checked 6/15/2026 2:11:02 PM
Envelope Updated Security Checked 6/15/2026 2:11:02 PM
Envelope Updated Security Checked 6/15/2026 2:11:02 PM
Envelope Updated Security Checked 6/15/2026 2:11:02 PM
Envelope Updated Security Checked 6/15/2026 2:11:02 PM
Envelope Updated Security Checked 6/15/2026 2:11:02 PM
Envelope Updated Security Checked 6/15/2026 2:11:02 PM
Envelope Summary Events Status Timestamps
Envelope Updated Security Checked 6/15/2026 2:11:02 PM
Envelope Updated Security Checked 6/15/2026 2:11:02 PM
Payment Events Status Timestamps
Attachment 2
The next generation of IPS Single-Space Smart Parking Meters, the M7 offers all the features of the flagship M5 with the addition of a 40% larger high-resolution color display, multi-color tri-LED visual indicators and extreme heat resistance. The M7 retrofits into current parking meter housings for fast installation and uses energyefficient solar power. IPS meters provide a simple and consistent parking experience that is more cost-effective, customer-friendly, and reliable than alternatives. Multiple payment options are available including credit / debit card, coins, and optional contactless credit cards, Apple Pay® and Google Pay™, mobile payment integration and text-to-pay.. Configuration management and real-time data are accessed via the fully integrated, secure cloud-based Data Management System.

KEY BENEFITS
Flexible: Retrofits almost all existing housings (Duncan, MacKay, and POM); less than 15 seconds to install, no modifications needed Durable Design: Mechanism is protected by zinc alloy meter dome and UV-resistant, anti-fog Lexan™ cover
Customer Friendly: Intuitive payment navigation; large, vibrant 8-color display; easy-to-read mechanical buttons rated for more than 250,000 cycles
Enhanced Visibility: Tri-colored LED lights on front and back communicate status: paid (green), unpaid (red), and fault (yellow), with other color options available. Ability to program QR Codes directly on the screen.

Optimized for outside viewing in direct sunlight
Greater Security: Vandal-resistant coin slot/chute allows for worry-free operation and quick servicing
Environmentally Friendly: Solar panel and combination rechargeable/ back-up battery pack maximizes ongoing power
Reliable: Operable in harsh weather such as snow, sleet, rain, humidity, salty coastal air, dust storms, extreme cold and heat. Highly heat-resistant LCD display provides added reliability to extremely hot environments Improved Tracking: RFID identifies meter location, downloads operating parameters upon installation/replacement
Integration-Ready: Allows for seamless integration with Smart Sensors, Mobile Payment, Text-To-Pay and other applications
Single-Space Meter

SINGLE-SPACE SMART PARKING METER
For more information on the IPS Fully Integrated Smart Parking Ecosystem, please contact us.

Schedule a Q&A: 877.630.6638 | ipsgroup.com
© 2023 IPS Group, Inc. All rights reserved.

M7™

WIRELESS COMMUNICATIONS
• 4G Wireless communication via the cellular network enables secure connection to IPS Data Management System (DMS), eliminates need for additional communication hardware • Notifies parking operations staff of any faults, such as a card reader or coin validator jam, via text message, email, or both
• Supports optional power-efficient BLE that enables in-vehicle and smart payments, as well as fully integrates with other IPS technology

PAYMENT OPTIONS
• Accepts payment with credit/debit card, coins, tokens, and smart card • Optional Contactless/NFC payment with Apple Pay® and Google Pay™ • Integrates with IPS PARK SMARTER™ and any third-party mobile payment application • PCI-DSS Certification ensures safe and secure credit card transactions

CENTRALIZED DATA MANAGEMENT SYSTEM
• Aggregates all parking data sources in comprehensive parking management solution that includes robust reporting, data analytics and key insights
• Seamless integration with IPS Smart Parking Ecosystem including smart sensors and enforcement and permitting solutions optimizes parking operations
• Synchronizes with IPS Tech Tools to enable remote management of maintenance, enforcement, collections and more from a smartphone or tablet

GRAPHICAL DISPLAY
• Large 4.4 inch, backlit color LCD operates at temperatures of -40˚F to 185˚F • Supports remote programming of dynamic rates via web-based DMS • Displays clear, easy-to-read user instructions; custom messaging and images configured remotely from the DMS Multiple Payment
Options
Wireless
Communications
Graphical
Display
Centralized
DMS
Quote Date: May 4, 2026 Quote No: UWpcOOQQ6C1BgE1E Subscription Start Date:

Quote Valid Until: Jul 30,
2026
Subscription End Date:

IPS GROUP INC.
7737 Kenamar Ct., San Diego,
CA 92121
https://ipsgroup.com
BILL TO: SHIP TO: Quote No: Q-10402
Allison Wehrle Carlos Chacon Quote Date: May 4, 2026
Beverly Hills Beverly Hills Desired Delivery Date: Sep
30, 2026
455 N. Rexford Dr 9357 W Third Street NetSuit ID: 9386
Beverly Hills, CA Beverly Hills, CA DMS ID: 4
90210 90210 CRM ID:
1741136000000494902
ACV Type: Replacement
PO Required: No
PO Number:

Sales Rep: Nick McGuire
Attachment 3
Quote Date: May 4, 2026 Quote No: UWpcOOQQ6C1BgE1E Subscription Start Date:

Quote Valid Until: Jul 30,
2026
Subscription End Date:

Start Up Total
$2,845,195.50
*Includes Recurring Monthly Total

1. Hardware
SKU Item Name Quantity List
Price/Unit Net Price Tax Amount Total With Tax
995-704-SJAB MK7 Model 895 SSPM Meter
Mechanism w/Stereoscopic
w/NFC3 w/BLE w/Modem\nCoin
Slot:\nCoin Decal:\nCC Decal:\n
2,700 $895.00 $2,416,500.00 $229,567.50 $2,646,067.50
795-801 Coins Decal 2,700 $0.00 $0.00 $0.00 $0.00
795-811-D Dollar Coin Slot 2,700 $0.00 $0.00 $0.00 $0.00 DEC-795-740 SSPM
Visa/MasterCard/AmEx/Discover
Decal
2,700 $0.00 $0.00 $0.00 $0.00
Total
$2,416,500.00 $229,567.50 $2,646,067.50

4. Set Up & Installation
SKU Item Name Quantity List
Price/Unit Net Price Tax Amount Total With Tax

INSTALLATION
SSPM
On-site
installation
SSPM
40 $1,125.00 $45,000.00 $0.00 $45,000.00

SSMP EXT
WARRANTY 12
SSPM
Extended
Warranty 12
months
2,700 $50.00 $135,000.00 $0.00 $135,000.00
Total
Quote Date: May 4, 2026 Quote No: UWpcOOQQ6C1BgE1E Subscription Start Date:

Quote Valid Until: Jul 30,
2026
Subscription End Date:

SKU Item Name Quantity List
Price/Unit Net Price Tax Amount Total With Tax
$180,000.00 $0.00 $180,000.00

6. Freight
SKU Item Name Quantity List Price/Unit Net Price Tax Amount Total With Tax FREIGHT Freight
Economy
1 $19,128.00 $19,128.00 $0.00 $19,128.00
Total
$19,128.00 $0.00 $19,128.00

IPS Group Beverly Hills
Name Name Allison Wehrle
Title Title Senior Management Analyst
Signature %SSIG1% Signature %BSIG1%
Date Date
Quote Date: May 4, 2026 Quote No: UWpcOOQQ6C1BgE1E Subscription Start Date:

Quote Valid Until: Jul 30,
2026
Subscription End Date:

TERMS AND CONDITIONS
By signing this you are adhering to all terms and conditions as referenced on this hyperlink
https://ipsgroupinc.com/terms-conditions/
Attachment 4
120423-IPS
Rev. 3/2022 1
Solicitation Number: RFP #120423

CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and IPS Group, Inc., 7737 Kenamar Court, San Diego, CA 92121 (Supplier).

Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Curb Management Technologies with Related Services from which Supplier was awarded a contract.

Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

EXPIRATION DATE AND EXTENSION. This Contract expires January 15, 2028, unless it is cancelled sooner pursuant to Article 22. This Contract allows up to three additional one-year extensions upon the request of Sourcewell and written agreement by Supplier. Sourcewell retains the right to consider additional extensions beyond seven years as required under exceptional circumstances.

B. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES














120423-IPS
Rev. 3/2022 2
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new and the current model.

Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.

3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.














120423-IPS
Rev. 3/2022 3
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.

B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid taxexemption certification(s). When ordering, a Participating Entity must indicate if it is a taxexempt entity.

C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.

At a minimum, the request must:
x Identify the applicable Sourcewell contract number;














120423-IPS
Rev. 3/2022 4
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at governmentowned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized














120423-IPS
Rev. 3/2022 5
subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.

Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum, the terms of which will be negotiated directly between the Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as applicable. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as ecommerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE














120423-IPS
Rev. 3/2022 6
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, performance issues, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).

The Report must contain the following fields:
x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not














120423-IPS
Rev. 3/2022 7
added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.

Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.

10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Contract are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.














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D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.

E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. INDEMNITY AND HOLD HARMLESS

Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law. Neither party shall be responsible for consequential or indirect losses or damages, including loss of profits or revenue.

12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, maintained, or disseminated by the Supplier under this Contract.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising and














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promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.

D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.














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14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.

15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.














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The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE

A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for products liability-completed operations $2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms














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no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit

4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is














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primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.

Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.














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21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by nonfederal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.














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C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names














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of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation














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and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.

N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by a Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.

O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.

P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.

Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.

R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.

Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.

S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.














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T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.

22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell IPS Group, Inc.

By: __________________________ By: __________________________ Jeremy Schwartz Chad Randall
Title: Chief Procurement Officer Title: CEO
Date: ________________________ Date: ________________________





















 





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Bid Number: RFP 120423 Vendor Name: IPS Group, Inc.














86 Digitized permit systems, including dynamic pricing. Yes No
Digital permits are acquired online
and are user-friendly and convenient
allowing for dynamic pricing. Digital
permitting allows for the use
of "guided enforcement", sending the
officer directly to where they need to
be when they need to be there by
way of an LPR-equipped vehicle
and/or device. An LPR-equipped
device, using real-time connectivity, will
feed applicable data to the
enforcement officer to be used for
verification, analysis, and violation
notification as the license plates are
captured during the patrol route.
87 92I technology with scalability. Yes
No
IPS will not be offering this technology.
88 Intelligent transportation systems, such as transit
signal priority, transportation system controllers, and digital signage.

Yes
No
IPS will not be offering this technology.

Exceptions to Terms, Conditions, or Specifications Form Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been incorporated into the contract text.

Documents
Ensure your submission document(s) conforms to the following:

1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.

2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell.

3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.

4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan." Pricing - Pricing.pdf - Saturday December 02, 2023 15:58:11 Financial Strength and Stability - Financial Strength and Stability.pdf - Thursday November 30, 2023 19:34:54 Marketing Plan/Samples - Marketing Plan_Samples_Upload.pdf - Saturday December 02, 2023 15:25:09 WMBE/MBE/SBE or Related Certificates - WMBE_MBE_SBE or Related Certificates.pdf - Thursday November 30, 2023 19:35:25 Warranty Information - Warranty Information.pdf - Saturday December 02, 2023 15:36:17 Standard Transaction Document Samples - Standard Transactions Document Samples.pdf - Saturday December 02, 2023 15:38:04
Requested Exceptions - Requested Exceptions.pdf - Thursday November 30, 2023 19:36:24 Upload Additional Document - RFP #120423_RFP Curb Management Technologies with Related Services - FINAL.pdf - Monday December 04, 2023 16:15:26
Bid Number: RFP 120423 Vendor Name: IPS Group, Inc.














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