AGENDA REPORT
Meeting Date: August 4, 2026
Item Number:
To: Honorable Mayor & City Council
From: Andre Sahakian, AICP, Project Manager
Angelina Ramirez, Management Analyst
Subject: A. AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS AND J. LEE ENGINEERING, INC. TO PROVIDE PLAN REVIEW
SERVICES AND SUPPLEMENTAL CONSULTING SERVICES
FOR THE ONE BEVERLY HILLS PROJECT; AND
APPROVAL OF A PURCHASE ORDER TO J. LEE
ENGINEERING, INC. FOR A TOTAL NOT-TO-EXCEED
AMOUNT OF $1,500,000.00; AND
B. APPROVAL OF AN APPROPRIATION REQUEST FOR J. LEE
ENGINEERING, INC. IN THE AMOUNT OF $1,500,000.00 AND
PSOMAS IN THE AMOUNT OF $703,634.84 FOR A TOTAL
NOT-TO-EXCEED AMOUNT OF $2,203,634.84 FROM
AVAILABLE GENERAL FUND BALANCE
Attachments: 1. J. LEE ENGINEERING, INC. AGREEMENT
RECOMMENDATION
Staff recommends that the City Council:
A. Approve an agreement between the City of Beverly Hills and J. Lee Engineering, Inc. for consultant services related to plan review and supplemental professional services; and approval of a purchase order in the total amount of $1,500,000.00 to J. Lee Engineering, Inc. for the services; and
B. Approve an appropriation of funds in the amount of $1,500,000.00 to pay for consultant services provided by J. Lee Engineering, Inc. and $703,634.84 to pay for construction management services provided by Psomas under a previously approved agreement for a not-to-exceed amount of $2,203,634.84 from the General Fund.
Meeting Date: August 4, 2026
The total appropriation requests will be offset by one-time revenue generated from the plan review and permit fees associated with the One Beverly Hills Project.
INTRODUCTION
The One Beverly Hills Project (“Project”) is a landmark private development situated at a prominent gateway to the City. The Project includes a mix of luxury residential, hotel, retail, and open space components spanning multiple years of phased construction. Due to its size, high-profile location, and proximity to major public infrastructure, the Project has generated significant construction activity and a need for complex coordination efforts over an extended period.
As construction progresses through each phase, the Project requires active coordination between the City, the developer team and their designers, various plan review consultants, and construction contractors. Due to its scale and complexity, the Project exceeds the City’s in-house plan review resources and requires experienced construction management support. Utilizing experienced consultants allows for continuation of a streamlined plan check process for the remaining phases of the Project and enables City staff to proactively manage and monitor all construction-related activities.
Under existing agreements with the two consultants J. Lee Engineering, Inc. and Psomas, both firms have demonstrated the ability to provide the specialized consultant review and construction management services necessary to support the remaining phases of the Project. The City Council has previously authorized the agreement with Psomas and the related purchase order, which remain in effect.
DISCUSSION
Plan review for major components of the Project, including structural and core and shell review for the podium, hotel, and two residential towers, is nearly complete. In order to provide consistent and timely plan review services for the remaining elements of the Project, including commercial tenant improvements, deferred submittals, and potential revisions, it is necessary to establish a supplemental project-specific service agreement with J. Lee Engineering, Inc. to provide dedicated plan review services. J. Lee Engineering, Inc. has provided all plan review services for the Project up to this point in a collaborative and timely manner, and their team of engineers and code experts have comprehensive knowledge of the City’s building regulations as well as the nuances of the One Beverly Hills Project itself. Staff is requesting approval of the service agreement and purchase order with J. Lee Engineering, Inc. to continue providing plan review services.
In addition, as the Project proceeds with construction, Psomas will continue to provide the services of a Senior Construction Manager to act as the City’s on-site representative and advise City staff on construction logistics in order to minimize impacts on the community.
At its September 9, 2025, meeting, the City Council approved the agreement with Psomas and the corresponding purchase order. The current request is limited to the budget appropriation necessary to fully fund the previously approved agreement and purchase order. Psomas’ scope of services includes maintaining real-time oversight of construction activity to identify and mitigate potential conflicts early; monitoring compliance with traffic control and detour plans to minimize impacts to City mobility; ensuring pedestrian safety and protection of public infrastructure; providing timely communication and reporting to City staff and stakeholders; serving as an extension of City staff to coordinate multi-agency issues (e.g., utility coordination, access to adjacent properties, permit conditions); tracking Meeting Date: August 4, 2026
schedule adherence; and flagging issues that may delay delivery of public improvements tied to the development.
The services provided by J. Lee Engineering, Inc. and Psomas serve a critical role in the City’s review and management of the One Beverly Hills project, and staff recommend the City Council take the recommended actions to continue using their services.
FISCAL IMPACT
The requested appropriation in the amount of $2,203,634.84 will be fully offset by onetime plan check and permit fee revenue generated by the One Beverly Hills project.
Jeff Muir
Director of Finance
Michael Forbes, AICP
Director of Community Development
Approved By Approved By
ATTACHMENT 1
1 B0785-0001\3272029v6.doc
AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS
AND J. LEE ENGINEERING, INC. TO PROVIDE PLAN
REVIEW SERVICES AND SUPPLEMENTAL CONSULTING
SERVICES FOR THE ONE BEVERLY HILLS PROJECT
NAME OF CONSULTANT: J. LEE Engineering, Inc.
RESPONSIBLE PRINCIPAL OF CONSULTANT: Jae Lee, President and Chief Financial Officer
CONSULTANT’S ADDRESS: 430 S. Garfield Avenue, Ste. 301
Alhambra, CA 91801
Attention: Jae Lee, President and CFO
CONSULTANT’S E.I.N./TAX I.D. NO.: 95-4798307
CITY’S ADDRESS: City of Beverly Hills
455 N. Rexford Drive
Beverly Hills, CA 90210
Attention: Michael Forbes, AICP
Director of Community Development
COMMENCEMENT DATE: August 4, 2026
TERMINATION DATE: June 30, 2029 unless extended pursuant to Section 2 of the Agreement
CONSIDERATION: Not to Exceed: $1,250,000.00
Contingency: Not to exceed $250,000.00
(20%)
Total Not to Exceed: $1,500,000.00 at the
rates set forth in Exhibit B.
Docusign Envelope ID: 48B48B8A-909F-8BAB-8183-696ACC4FC259 -2-
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AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS AND J.
LEE ENGINEERING, INC. TO PROVIDE PLAN REVIEW
SERVICES AND SUPPLEMENTAL CONSULTING SERVICES
FOR THE ONE BEVERLY HILLS PROJECT
THIS AGREEMENT is made by and between the City of Beverly Hills (hereinafter called "CITY"), and J. Lee Engineering, Inc. (hereinafter called "CONSULTANT").
RECITALS
A. CITY desires to have certain services and/or goods provided as set forth in Exhibit A (the “Scope of Work”), attached hereto and incorporated herein.
B. CONSULTANT represents that it is qualified and able to perform the Scope of Work.
NOW, THEREFORE, the parties agree as follows:
Section 1. Scope of Work.
CONSULTANT shall perform the Scope of Work described in Exhibit A in a manner satisfactory to CITY and consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. CITY shall have the right to order, in writing, changes in the Scope of Work. Any changes in the Scope of Work by CONSULTANT must be made in writing and approved by both parties. The cost of any change in the Scope of Work must be agreed to by both parties in writing.
Section 2. Time of Performance.
CONSULTANT shall commence its services under this Agreement upon the Commencement Date on the cover page or upon a written receipt of a notice to proceed from CITY. CONSULTANT shall complete the performance of services by the Termination Date set forth on the cover page.
The City Manager or his designee may extend the time of performance in writing for two additional one-year terms or such other term not to exceed two years from the date of termination pursuant to the same terms and conditions of this Agreement.
Section 3. Compensation.
(a) Compensation
CITY agrees to compensate CONSULTANT for the services and/or goods provided under this Agreement, and CONSULTANT agrees to accept in full satisfaction for such services, a sum not to exceed the Consideration set forth above and more particularly described in Exhibit B, attached hereto and incorporated herein, based on the rates set forth in Exhibit B.
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(b) Expenses
CONSULTANT shall be entitled to reimbursement only for those expenses expressly set forth in Exhibit B. Any expenses incurred by CONSULTANT which are not expressly authorized by this Agreement will not be reimbursed by CITY. (c) Additional Services. CITY may from time to time require CONSULTANT to perform additional services not included in the Scope of Work. Such requests for additional services shall be made by CITY in writing and agreed upon by both parties in writing.
Section 4. Method of Payment. CITY shall pay CONSULTANT said Consideration in accordance with the method and schedule of payment set forth in Exhibit B.
Section 5. Independent Contractor. CONSULTANT is and shall at all times remain, as to CITY, a wholly independent contractor. Neither CITY nor any of its agents shall have control over the conduct of CONSULTANT or any of CONSULTANT’s employees, except as herein set forth. CONSULTANT shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of CITY.
Section 6. Assignment. This Agreement shall not be assigned in whole or in part, by CONSULTANT without the prior written approval of the City Manager. Any attempt by CONSULTANT to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect.
Section 7. Responsible Principal(s)
(a) CONSULTANT’s Responsible Principal set forth on the cover page shall be principally responsible for CONSULTANT’s obligations under this Agreement and shall serve as principal liaison between CITY and CONSULTANT. Designation of another Responsible Principal by CONSULTANT shall not be made without prior written consent of CITY. (b) CITY’s Responsible Principal shall be the City Manager or his designee set forth above who shall administer the terms of the Agreement on behalf of CITY.
Section 8. Personnel. CONSULTANT represents that it has, or shall secure at its own expense, all personnel required to perform CONSULTANT’s Scope of Work under this Agreement. All personnel engaged in the work shall be qualified to perform such Scope of Work.
Section 9. Permits and Licenses. CONSULTANT shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of services under this Agreement, including a business license.
Section 10. Interests of CONSULTANT. CONSULTANT affirms that it presently has no interest and shall not have any interest, direct or indirect, which would conflict in any manner with the performance of the Scope of Work contemplated by this Agreement. No person having any such interest shall be employed by or be associated with CONSULTANT.
Section 11. Insurance.
(a) CONSULTANT shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
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(1) A policy or policies of Comprehensive General Liability Insurance, with minimum limits of Two Million Dollars ($2,000,000) for each occurrence, combined single limit, against any personal injury, death, loss or damage resulting from the wrongful or negligent acts by CONSULTANT.
(2) A policy or policies of Comprehensive Vehicle Liability Insurance covering personal injury and property damage, with minimum limits of One Million Dollars ($1,000,000) per occurrence combined single limit, covering any vehicle utilized by CONSULTANT in performing the Scope of Work required by this Agreement. (3) Workers’ compensation insurance as required by the State of California.
(4) A policy or policies of Professional Liability Insurance (errors and omissions) with minimum limits of Two Million Dollars ($2,000,000) per claim and in the aggregate. Any deductibles or self-insured retentions attached to such policy or policies must be declared to and be approved by CITY. Further, CONSULTANT agrees to maintain in full force and effect such insurance for one year after performance of work under this Agreement is completed.
(b) CONSULTANT shall require each of its sub-contractors to maintain insurance coverage which meets all of the requirements of this Agreement. (c) The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least a A+;VII in the latest edition of Best’s Insurance Guide.
(d) CONSULTANT agrees that if it does not keep the aforesaid insurance in full force and effect CITY may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, CITY may take out the necessary insurance and pay, at CONSULTANT’s expense, the premium thereon.
(e) At all times during the term of this Agreement, CONSULTANT shall maintain on file with CITY’s Risk Manager a certificate or certificates of insurance on the ACORD form showing that the aforesaid policies are in effect in the required amounts. CONSULTANT shall, prior to commencement of work under this Agreement, file with CITY’s Risk Manager such certificate or certificates. The general liability insurance shall contain an endorsement naming the CITY as an additional insured.
(f) The general liability and vehicle liability policies required under this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty (30) days prior written notice to CITY, and specifically stating that the coverage contained in the policies affords insurance pursuant to the terms and conditions as set forth in the Agreement.
(g) The insurance provided by CONSULTANT shall be primary to any coverage available to CITY. The policies of insurance required by this Agreement shall include provisions for waiver of subrogation.
(h) Any deductibles or self-insured retentions must be declared to and approved by CITY. At the option of CITY, CONSULTANT shall either reduce or eliminate the Docusign Envelope ID: 48B48B8A-909F-8BAB-8183-696ACC4FC259 -5-
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deductibles or self-insured retentions with respect to CITY, or CONSULTANT shall procure a bond guaranteeing payment of losses and expenses.
(i) The insurance coverage amounts required under the Agreement do not limit CITY’s right to recover against CONSULTANT and its insurance carriers.
Section 12. Indemnification.
(a) CONSULTANT agrees to indemnify, hold harmless and defend CITY, City Council and each member thereof, and every officer, employee and agent of CITY, from any claim, liability or financial loss (including, without limitation, attorney’s fees and costs) arising from any intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONSULTANT or any person employed by CONSULTANT in the performance of this Agreement. (b) All duties of CONSULTANT under this section shall survive termination or expiration of the Agreement.
Section 13. Termination.
(a) CITY shall have the right to terminate this Agreement for any reason or for no reason upon five calendar days’ written notice to CONSULTANT. CONSULTANT agrees to cease all work under this Agreement on or before the effective date of such notice. (b) In the event of termination or cancellation of this Agreement by CITY, due to no fault or failure of performance by CONSULTANT, CONSULTANT shall be paid based on the percentage of work satisfactorily performed at the time of termination. In no event shall CONSULTANT be entitled to receive more than the amount that would be paid to CONSULTANT for the full performance of the services required by this Agreement.
CONSULTANT shall have no other claim against CITY by reason of such termination, including any claim for compensation.
Section 14. CITY’s Responsibility. CITY shall provide CONSULTANT with all pertinent data, documents, and other requested information as is available for the proper performance of CONSULTANT’s Scope of Work.
Section 15. Information and Documents. All data, information, documents and drawings prepared for CITY and required to be furnished to CITY in connection with this Agreement shall become the property of CITY, and CITY may use all or any portion of the work submitted by CONSULTANT and compensated by CITY pursuant to this Agreement as CITY deems appropriate.
Section 16. Records Retention and Examination. CONSULTANT shall retain, protect, and maintain in an accessible location all records and documents, including paper, electronic, and computer records, with respect to all matters covered under this Agreement for five (5) years after receipt of final payment by CITY under the Agreement. CONSULTANT shall make all such records and documents available for inspection, copying, or other reproductions, and auditing by authorized representatives of CITY, including the City Manager or designee, free of charge. CONSULTANT shall make available all requested data and records at reasonable locations within the County of Los Angeles at any time during normal business hours, and as often as CITY deems necessary. If records are not made available within the County of Los Angeles, CONSULTANT shall pay CITY’s travel, hotel and meal costs to the location where the records Docusign Envelope ID: 48B48B8A-909F-8BAB-8183-696ACC4FC259 -6-
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are maintained. CONSULTANT must include this provision in all subcontracts made in connection with this Agreement. This provision shall survive the termination of the Agreement.
Section 17. Nondiscrimination by CONSULTANT. In the performance of this Agreement, CONSULTANT assures that no person shall, on the basis of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this Agreement or under any project, program or activity supported by the Agreement, as required by Title VI of the Civil Rights Act of 1964, as amended, the Civil Rights Restoration Act of 1987, and Federal Executive Order 12898 (Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations). CONSULTANT shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law, and shall take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.
Section 18. Notice. Any notices, bills, invoices, etc. required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during the receiving party’s regular business hours or by facsimile before or during the receiving party’s regular business hours; or (b) on the second business day following deposit in the United States mail, postage prepaid to the addresses set forth above, or to such other addresses as the parties may, from time to time, designate in writing pursuant to this section.
Section 19. Attorney’s Fees. In the event that either party commences any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action shall be entitled to reasonable attorney's fees, costs and necessary disbursements, in addition to such other relief as may be sought and awarded.
Section 20. Entire Agreement. This Agreement represents the entire integrated agreement between CITY and CONSULTANT, and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by a written instrument signed by both CITY and CONSULTANT.
Section 21. Exhibits; Precedence. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express or impled subject matters of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail.
Section 22. Governing Law. The interpretation and implementation of this Agreement shall be governed by the domestic law of the State of California.
Section 23. CITY Not Obligated to Third Parties. CITY shall not be obligated or liable under this Agreement to any party other than CONSULTANT.
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Section 24. Severability. Invalidation of any provision contained herein or the application thereof to any person or entity by judgment or court order shall in no way affect any of the other covenants, conditions, restrictions, or provisions hereof, or the application thereof to any other person or entity, and the same shall remain in full force and effect.
EXECUTED the day of 20___, at Beverly Hills,
California.
CITY OF BEVERLY HILLS
A Municipal Corporation
____________________________
CRAIG A. CORMAN
ATTEST: Mayor of the City of Beverly Hills, California
______________________(SEAL)
HUMA AHMED
City Clerk
CONSULTANT: J. LEE Engineering, Inc.
JAE LEE
President and Chief Financial Officer
APPROVED AS TO FORM: APPROVED AS TO CONTENT:
_______________________ ____________________________
LAURENCE S. WIENER RYAN GOHLICH
City Attorney City Manager
____________________________
MICHAEL FORBES, AICP
Director of Community Development
____________________________
SHARON L’HEUREUX DRESSEL
Risk Manager
____________________________
ANTHONY RODSTEIN
Purchasing Services Manager
Docusign Envelope ID: 48B48B8A-909F-8BAB-8183-696ACC4FC259 -8-
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EXHIBIT A
SCOPE OF WORK
SCOPE OF WORK/SERVICES
Upon CITY’s written request, CONSULTANT shall provide the following services in connection with the One Beverly Hills project (“Project”):
A. Provide Project plan check services for the following disciplines:
Structural Plan Reviews
Building Plan Reviews (including Green Building, Energy, and Disabled Access) Mechanical Plan Reviews
Electrical Plan Reviews
Plumbing Plan Reviews
Grading / Low Impact Design (LID) Reviews
MWELO Reviews
B. New tenant improvement of commercial projects within the OBH buildings described in the Project Description.
Plan checks up to the first plan approval (ready to issue / RTI). Plan review services for deferred submittals and plan revisions for the permitted plans through the construction phase.
C. All Project plan review services shall be performed by International Code Council (ICC) or similarly certified plans examiners and/or licensed professional engineers (State of California), with extensive experience in plan review. All staff utilized by CONSULTANT shall be appropriately licensed, registered, and certified as required by the State of California and CITY to perform each of the specific scopes of work.
D. CONSULTANT shall review all Project plan check applications for accuracy and make all necessary revisions to such items as description, valuation, square footage, type of construction, and use. All Project plan review correction materials including marked up plans, documents, and Project plan check correction lists shall be provided in CITY’s desired format to CITY’s representative immediately upon completion of the Project plan review at no extra charge to CITY. This process includes delivery of a hard copy of the reviewed Project plan, correction list and a soft copy emailed at no extra cost to CITY.
CONSULTANT shall provide Project plan and document pick-up and delivery service by courier service at no extra charge to CITY.
E. Provide Project plan check status reports, statistical reports, and performance and management reports, on a regular basis or upon written request of CITY in the format type requested by CITY (paper or electronic). The information requested may include such information as Project name, address, description, square footage, and type of construction, type of review(s) performed, hour(s) required per review, reviewer name, reviewer credentials and turnaround time of plan review(s).
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F. In order to meet CITY established standards, the expected turnaround times for Project plan review are as follows:
Eight (8) weeks for new Large Commercial projects.
Four (4) weeks for resubmitted Large Commercial projects. Four (4) weeks for initial review of Deferred Submittals, Revisions, and Tenant Improvements.
Two (2) weeks for re-checks of Deferred Submittals, Revisions, and Tenant Improvements.
Other timetables upon written request of CITY.
CONSULTANT will work to accommodate the applicant team’s construction timeline. Turnaround schedules will be reviewed with CITY for specific submittals when the applicant provides overall submittal schedules to CITY for prioritizing reviews.
G. CONSULTANT’s Project plan reviewers shall be available to work at CITY upon written request and will be required to access CITY’s permitting system to manage and process the assigned work. Project plan reviewers shall be available to applicants and CITY personnel for meetings upon request.
H. CITY encourages electronic Project plan submittal. CONSULTANT shall provide Project plan review and scope of work services through CITY’s Electronic Review systems, ProjectDox by Avolve Technologies, or through other electronic media (i.e. PDF, email, etc.) as required by CITY. Electronic Project plan reviews will be required to be completed utilizing CITY’s ePlan system. System access and training will be provided by CITY to CONSULTANT in accordance with CITY policies and practices. All ePlan records of corrections, approvals, and comments shall be entered in CITY’s system in a manner that is in accordance to customer service standards and policies. If CONSULTANT uses a different electronic Project plan review process to provide Project plan review services, CONSULTANT shall provide CITY with the following:
1. ePlan file transfers from CITY to CONSULTANT and CONSULTANT to CITY.
2. ePlan review real-time status of progress.
3. ePlan corrections (red lines), comments, and clarification transfer to CITY for consolidation with other agencies’ reviews.
4. Coordination with other reviewing agency’s corrections and comments to align correction responses to customer.
5. Recordation of every review cycle and final approval into CITY’s ePlan system.
6. CITY’s ability to review/use CONSULTANT’s system for Project information and reports for CITY assigned work.
I. CONSULTANT shall be prepared to effectively develop a method to assist CITY in providing ongoing high quality customer service. CONSULTANT shall assist CITY staff in managing the Project plan review services and provide recommendations intended to improve efficiency and cost effectiveness. CONSULTANT shall regularly and effectively communicate with CITY staff and other CITY consultants, and attend meetings as necessary to improve the progress of the work. CONSULTANT shall communicate, Docusign Envelope ID: 48B48B8A-909F-8BAB-8183-696ACC4FC259 -10-
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cooperate, and team with CITY staff and other CITY consultants to improve Project coordination. CONSULTANT shall provide strong emphasis, understanding, and special attention to the management of the high profile Project while maintaining work quality, meeting schedules, and staying within budget.
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EXHIBIT B
SCHEDULE OF PAYMENT AND RATES
CITY shall pay CONSULTANT for the satisfactory performance of the services required in Exhibit A in a total amount not to exceed One Million Five Hundred Thousand Dollars ($1,500,000), including a 20% contingency, at the hourly rate set forth in this Exhibit.
I. FEE SCHEDULE
1. The fee is estimated based on the actual Project plan check services provided by CONSULTANT for similar project type and category for CITY.
2. The fee is based on the actual plan check services provided by CONSULTANT for the One Beverly Hills (“OBH”) project from the last 24 months average (from 4/1/2024 to 3/31/2026). The average monthly plan check service for the 24-month period was $42,530 ($1,020,720 / 24). The estimated fee is based on the following:
1. The hourly rate for the plan check services is $170/hour based on the level of experience and expertise needed for the complexity and requirements of the project.
2. For tenant improvement (TI) projects, the fees for the deferred submittal reviews and revision plan reviews after the first plan approval (ready to issue / RTI) are not included in the proposed fee. Additional fees will be required for deferred submittal reviews and subsequent revision reviews for TI projects. These services will be billed on an hourly basis.
3. The estimated fee for plan check services during the 36-month construction phase: $1,152,000 ($32,000 per month x 36 months) not including reviews for any revisions of individual residential units.
4. The estimated fee for the project management for the plan check services during construction phase: $115,200 (approximately 10% of the plan check services / 24 hours per month)
5. The estimated escalation is 6% (2 years at 3% each year): $76,032.
3. The fee proposal for the plan check services is not to exceed $1,250,000. This amount is based on an estimate of $1,152,000 (hourly plan check services) + $115,200 (project management) + $76,032 (estimated escalation for years 2 and 3) = $1,343,232.
CONSULTANT shall submit to CITY a detailed invoice, on a monthly basis or less frequently, for the services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period and the amount due. Within 30 days of receipt of each invoice, CITY shall pay all undisputed amounts included on the invoice. CITY shall pay CONSULTANT said Consideration in accordance with the schedule of payment set forth in this Exhibit.
II. Details of Fee Schedule
A. Hourly rates include profit and overhead including non-billable administrative staff.
B. CONSULTANT will pay for the cost of all training, equipment, or materials required by CONSULTANT’s staff.
C. CITY will not be charged for CONSULTANT’s staff time to attend training/events provided by CITY.
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