Big Bear Lake City Council
February 7, 2022

WHEREAS, at its December 14, 2017 meeting, the City Council provided direction to staff to bring back this Ordinance for the consideration of the City Council; and WHEREAS, on January 8, 2018, the City Council introduced, read by title, and waived further reading of this Ordinance; and
WHEREAS, the purpose of this Ordinance is to enact, pursuant to California Government Code section 34886, an Ordinance providing for the election of the Members of the City Council of the City of Big Bear Lake by-district in five single-member districts as reflected in Exhibit A to this Ordinance.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BIG BEAR LAKE DOES ORDAIN AS FOLLOWS:

SECTION 1. Incorporation of Recitals. The above recitals are true and correct and are incorporated herein by this reference.

SECTION 2. By-District Elections. Section 1.12.050 is hereby added to Chapter 1.12 of Title 1 of the City of Big Bear Lake Municipal Code to read as follows:
“1.12.050 – By-District Elections.

A. By-District Elections. Pursuant to California Government Code section 34886, Members of the City Council of the City of Big Bear Lake shall be elected by-district in five (5) single-member districts.

1. Members of the City Council shall be elected in the electoral districts established by subdivision B of this Section and subsequently reapportioned as provided by State law. Elections shall take place “by district” as that term is defined in California Government Code section 34871, meaning one Councilmember shall be elected from each district, by the voters of that district alone.

2. A Councilmember elected or appointed to represent a district must reside in that district and be a registered voter in that district, and any candidate for City Council must reside in, and be a registered voter in, the district in which he or she seeks election at the time nomination papers are issued.

3. Termination of residency in a district by a Councilmember shall create a vacancy for that City Council district unless a substitute residence within the district is immediately declared and established within thirty (30) days after the termination of residency.

4. Notwithstanding any other provision of this Section, the Councilmembers in office at the time this Section takes effect shall continue in office until the expiration of the term to which he or she was elected. In the event a vacancy occurs before the expiration of Ordinance No. 2017-XXX

the term of a Councilmember in office at the time this Section takes effect, a person who is appointed or elected by special election to fill such vacancy may reside anywhere within the corporate boundaries of the City. A person appointed or elected to fill such a vacancy shall hold the office in accordance with the City Charter and applicable provisions of the City of Big Bear Lake Municipal Code.

B. City Council Districts and District Elections. All five Councilmembers shall be elected on a “by-district” basis from the Council districts shown and numbered on the map titled ‘City of Big Bear Lake District Map’ attached as Exhibit A, a copy of which shall be on file in the City Clerk’s office. In 2018, and every four years thereafter, the following three City Council districts shall be elected by-district: District 2; District 3; and District 4. In 2020, and every four years thereafter, the following two City Council districts shall be elected by-district: District 1 and District 5.

C. Amendment of District Boundaries. Pursuant to Elections Code section 21601, as it may be amended from time to time, the City Council shall adjust the boundaries of any or all of the districts following each decennial federal census to ensure that the districts are in compliance with all applicable provisions of law.”
SECTION 3. CEQA. Based upon the whole of the administrative record before it, the City Council hereby finds that a transition from at-large to by-district elections is exempt from environmental review under the California Environmental Quality Act (“CEQA”) (Pub. Resources Code, § 21000 et seq.) pursuant to State CEQA Guidelines (Cal. Code Regs., tit. 14, § 15000 et seq.) sections 15061(b)(3), 15320, and 15378(b)(3). Adoption of this Ordinance is an organizational and administrative activity of the City, does not have the potential to result in either a direct or reasonably foreseeable indirect physical change in the environment, and is therefore not a project for purposes of CEQA. (State CEQA Guidelines, §§ 15061(b)(3); 15378(b)(5).) In the event adoption of this Ordinance does constitute a project, it is categorically exempt under the Class 20 (Changes in the Organization of Local Governments) categorical exemption. (State CEQA Guidelines, § 15320.) Further, none of the exceptions to the exemptions found in State CEQA Guidelines section 15300.2 apply. Staff is hereby directed to prepare, execute and file with the San Bernardino County Clerk a CEQA Notice of Exemption within five (5) working days of the adoption of this Ordinance.

SECTION 4. Severability. If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Ordinance are declared to be severable.

SECTION 5. Effective Date. This Ordinance shall become effective thirty (30) days following its adoption.

Ordinance No. 2017-XXX

SECTION 6. Publication. The City Clerk shall certify to the adoption of this Ordinance and shall cause a summary of the same to be published in the official newspaper of the City of Big Bear Lake within fifteen (15) days following its adoption.

PASSED, APPROVED AND ADOPTED this 22nd day of January, 2018, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
__________________________
Rick Herrick
Mayor
ATTEST:
__________________________
Kathleen Smith
COO/City Clerk
APPROVED AS TO FORM:
__________________________
Stephen P. Deitsch
City Attorney
Ordinance No. 2017-XXX

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF BIG BEAR LAKE )
I, Kathleen Smith, Acting City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of said City is five; that the foregoing Ordinance, being Ordinance No. 2017-XXX is a full, true and correct original of Ordinance No. 2017-XXX of the City of Big Bear Lake, California, entitled:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY

OF BIG BEAR LAKE, CALIFORNIA, ADDING SECTION

1.12.050 TO CHAPTER 1.12 OF TITLE 1 OF THE CITY OF
BIG BEAR LAKE MUNICIPAL CODE ESTABLISHING BYDISTRICT ELECTIONS, DEFINING DISTRICT

BOUNDARIES, AND SCHEDULING ELECTIONS WITHIN

THE DISTRICTS
was duly passed and adopted by the said City Council, approved and signed by the Mayor of said City, and attested by the City Clerk of said City, all at a regular meeting of the said Council on the ___ day of January, 2018, and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

I do hereby further certify that pursuant to the provisions of Section 36933 of the Government Code of the State of California that the foregoing Ordinance No. 2017-XXX was duly and regularly published according to law and the order of the City Council and circulated within said City. __________________________
Kathleen Smith
COO/City Clerk

MEETING DATE: February 7, 2022
TO: Honorable Mayor Herrick and Members of the City Council FROM: Frank A. Rush, Jr., City Manager
SUBJECT: City Manager Comments – Item 2.3

RESOLUTION ADOPTING VEHICLE MILES TRAVELED (VMT)

THRESHOLDS OF SIGNIFICANCE FOR CEQA PURPOSES

ACTION TO BE CONSIDERED
City Council will conduct a public hearing and consider a formal resolution adopting VMT thresholds of significance. On July 1, 2020, state law went into effect whereby VMT replaced motor vehicle delay (measured by level of service, or LOS) as the metric to determine transportation impacts evaluated under the California Environmental Quality Act (CEQA). Under the City’s proposed standards, certain projects may be screened out from the need for additional transportation studies based on the size, type, and intensity. For example, projects that generate fewer than 500 average daily trips, retail projects with less than 50,000 square feet, smaller hotel developments, small and medium sized residential developments, and many public projects would not be required to address VMT impacts. Larger projects that are not initially screened out may need to prepare a more detailed assessment of the anticipated VMT impacts and implement mitigation measures. The Planning Commission considered the proposed VMT thresholds at a public meeting on December 15, 2021, and recommends adoption by the City Council.

RECOMMENDED MOTION(S)
Motion to adopt the Resolution Adopting Vehicle Miles Traveled (VMT) Thresholds of Significance for CEQA Purposes.

RESPONSIBLE STAFF Sue O’Strander, Community Development Director

ADDITIONAL CITY MANAGER COMMENTS
From a practical perspective, the new VMT requirements are unlikely to significantly impact most new development in the City of Big Bear Lake because it is generally (relatively) small in size.

The new VMT requirements will, however, impact any larger new development that is proposed in the future, and will likely require more regional, cooperative efforts to mitigate transportation impacts associated with new projects. Unfortunately, there are not yet effective regional tools in place to address these impacts at this time, and the San Bernardino County Transportation Authority is working to develop helpful tools that may be helpful in the City of Big Bear Lake in the future.

MEETING
DATE: February 7, 2022
TO: Honorable Mayor and Members of the City Council
THROUGH: Frank A. Rush, Jr., City Manager
FROM: Sue O’Strander, AICP, Director of Community Development SUBJECT: Resolution Adopting Vehicle Miles Traveled (VMT) Thresholds of Significance for CEQA Purposes

BACKGROUND
City Council will conduct a public hearing and consider a formal resolution adopting VMT thresholds of significance. On July 1, 2020, legislation signed into law by Governor Jerry Brown in 2013 went into effect, changing the method by which transportation impacts are evaluated in environmental documents. Specifically, vehicle miles traveled (VMT) replaced motor vehicle delay (measured by level of service or LOS) as the metric to determine transportation impacts evaluated under the California Environmental Quality Act (CEQA). Note that LOS analyses will still be required, as needed, to evaluate compliance with the City’s General Plan policies.

Under the new metric for CEQA reviews, certain projects may be screened out from the need for additional transportation studies based on the size, type and intensity. With the assistance of LSA Associates, new guidelines for VMT review have been prepared in accordance with the State’s Technical Advisory on evaluation of transportation impacts. The attached VMT Thresholds and Implementation Analysis is the outcome of this effort. At a public meeting on December 15, 2021, the Planning Commission considered the draft document and took action to recommend adoption of the VMT thresholds document by the City Council.

DISCUSSION
The first step in establishing VMT thresholds is identification of the “region” that the thresholds will be based upon. While many agencies utilize their county jurisdiction as the local region, it was determined that inclusion of the entire San Bernardino County area does not accurately represent the City’s traffic patterns. The Big Bear Valley (comprising nearly 35 square miles and inclusive of the 92314, 92315, 92386, and 92333 zip code boundaries) accounts for 84% of all trips contained in the City. As such, this more localized area is recommended as the appropriate region for VMT analysis purposes for the City of Big Bear Lake.

Initial Screening
When considering any new proposal, it is important to screen projects to determine the potential for any VMT impacts. The State acknowledges that certain activities and projects may result in a reduction of VMT and greenhouse gas emissions, and, therefore, may be screened out of further VMT analysis for CEQA purposes. The recommended thresholds includes the State’s list of such activities and projects (see Exhibit A, Section 3.1 and 3.2 of Attachment 2 for comprehensive lists).

Notably, these include commercial developments of less than 50,000 square feet, and hotels up to 59 rooms. For multi-family residential projects, up to 68 units (1-2 story configurations) and 91 units (3 stories or higher), and projects that provide 100% affordable units are screened out regardless of unit count. The ability to screen out many projects that generate fewer than 500 average daily trips will significantly streamline the development review process for those projects.

Impact Assessment and Thresholds
Those projects that are not initially screened out will need to prepare a more detailed assessment of anticipated VMT impacts. The recommended method to assess potential VMT impacts by various land uses includes per capita (for residential projects), per service population (for specialized uses such as hotels, campgrounds, medical/hospitals and general plan/specific plans), and per employee (for general office, commercial and other land uses). The recommended threshold based on the VMT metric is consistent with the San Bernardino Transportation Analysis Model (SBTAM). Currently, the City’s VMT thresholds, based on the latest version of the SBTAM, are:

VMT Metric Significance Threshold
VMT per Capita 17.3
VMT per Employee 12.4
VMT per Service Population 30.2
VMT = Vehicle Miles Traveled Source: SBTAM
Mitigation Strategies
For projects that exceed the VMT significance threshold, mitigation measures would be required to reduce the potential impacts below the threshold levels. As a regional issue, VMT mitigation measures are not as clear, as they are for LOS impacts. For example, no longer can the addition of a dedicated turn-lane address potential impacts. Rather, VMT mitigations must be considered at a regional level. In the case of Big Bear Lake, this means valley-wide or countywide attention may be necessary. As such, mitigations to reduce a project’s potential impacts may be difficult to achieve locally and will need to be evaluated on a case-by-case basis. Likely, this may involve coordination with SBCTA. At this time, SBCTA is working on VMT mitigation strategies for cities and agencies within San Bernardino County to participate in, but this is not yet completed.

In the meantime, where a project’s VMT impact cannot be mitigated, the City may request the project be redesigned to reduce the VMT impact, or require the preparation of an environmental impact report (EIR) with a statement of overriding considerations. In such case where an EIR is prepared, the project proponent must still agree to all feasible mitigation measures.

Planning Commission Recommendation
At a public hearing on December 15, 2021, the Planning Commission considered the recommended thresholds and screening criteria. The consultant team from LSA Associates presented an overview of the SB743 change (from LOS to VMT) and the proposed thresholds for City implementation of the new VMT metric. LSA comprehensively described the recommended VMT screening criteria, thresholds, and compliance with State requirements and expectations.

The Planning Commission had several questions about the new VMT metric and implementation of the recommended thresholds for various land-use types. One question by the Commission pertained to the screening criteria for “high transit” areas. Specifically, bus service is scheduled regularly in excess of 15 minutes intervals, and this criterion is currently not applicable. Should the service be adjusted in the future to accommodate more frequent pick-ups (scheduled at intervals of 15 minutes or less), additional projects located within one-half mile of such a transit stop could be screened out from further VMT review. The consultant confirmed that the 15-minute intervals creates the anticipated behavioral change (desired by SB743) to increase ridership and likely use of the transit system. It should be clarified that the 15-minute intervals would only need to be scheduled during peak hours1, not throughout the operational period.

At the conclusion of the public meeting, the Planning Commission agreed with the proposed VMT thresholds, that the stated guidelines provide clear expectations for various project types. With a 4-0-1 vote (Commissioner LoGrande absent), the Planning Commission recommended that the City Council adopt the recommended VMT thresholds for CEQA purposes.

FISCAL IMPACT
There are no fiscal impacts related to the adoption of this resolution.

ENVIRONMENTAL CONSIDERATIONS
State CEQA Guidelines §15064.7(b) states, in part, that “Thresholds of significance to be adopted for general use as part of the lead agency’s environmental review process must be adopted by ordinance, resolution, rule, or regulation, and developed through a public review process and be supported by substantial evidence.” Adoption of new transportation impact thresholds and policy statements will not result in any change to the built environment and is, therefore, not considered a ‘project’ as defined in CEQA Guidelines section 15378. As such, no CEQA documentation is needed for this action.

ATTACHMENTS

1. Planning Commission staff report, dated December 15, 2021 (without attachments)

2. Resolution No. 2022-XX
Exhibit A: VMT Thresholds and Implementation Analysis
1 Peak hours typically include the morning (7-9 am) and afternoon (4-6 pm) commute periods on weekdays. Since the City also attracts a significant tourist population, especially during weekends, the typical weekend peak hour (12-2 pm) may also be considered as part of the screening for future “high transit” areas.

ATTACHMENT 1
Planning
Commission Staff
Report, dated
December 15,
2021
Community Development Department
39707 Big Bear Boulevard, PO Box 10000, Big Bear Lake, CA 92315 • (909) 866-5831 • www.citybigbearlake.com DATE: December 15, 2021
TO: Planning Commission
FROM: Sue O’Strander, AICP, Community Development Director SUBJECT: Resolution Recommending Adoption of Vehicle Miles Traveled (VMT) Thresholds and Implementation Analysis for CEQA Environmental Reviews LOCATION: Citywide

RECOMMENDED ACTION(S)
Staff recommends that the Planning Commission conduct a public hearing to consider the proposed thresholds of significance for Vehicle Miles Traveled (VMT) analysis, and recommend that the City Council adopt the proposed VMT Implementation Analysis to support VMT thresholds for evaluating transportation impacts under the California Environmental Quality Act (CEQA).

PROJECT DESCRIPTION
The proposed VMT Implementation Analysis provides necessary documentation to support use of recommended VMT thresholds for land use development projects, transportation projects, and community planning efforts in the City of Big Bear Lake. In compliance with State law, the VMT thresholds will be utilized to analyze transportation impacts under CEQA. Specifically, State legislation resulting from Senate Bill (SB) 743 requires VMT metrics to determine the potential for significant effects on the environment relating to transportation impacts.

BACKGROUND
On September 27, 2013, Governor Jerry Brown signed SB743 into law. SB743, which became effective July 1, 2020, changes the way transportation impact studies are conducted in CEQA documents. The legislation replaced motor vehicle delay (measured by level of service or LOS) with VMT as the new metric for CEQA evaluations. This change in focus will better align transportation impact analysis and mitigation outcomes with the State’s goals to encourage land use and transportation decisions that reduce greenhouse gas emissions, encourage infill development, and improve public health through increased active transportation.

Since VMT is a new method to analyze transportation impacts, it is necessary to develop appropriate guidance for projects that are subject to environmental review. In December 2018, the Governor’s Office of Planning and Research (OPR) released a Technical Advisory (TA) on evaluating transportation impacts in CEQA. The TA provides recommendations regarding ITEM 4.2
VMT Thresholds and Implementation Analysis
Planning Commission Date: December 15, 2021

assessment of VMT, thresholds of significance, and mitigation measures. Any deviations from the TA recommendations must be support by substantial evidence.

ANALYSIS
The City retained LSA Associates to prepare a VMT methodology, thresholds and feasible mitigation measures in accordance with the State’s advisory. The attached VMT Implementation Analysis is the outcome of this effort for the City of Big Bear Lake. Key issues include:
 Definition of “region”
 Screening Criteria
 Impact assessment
 Thresholds of significance
 Mitigation strategies
Defining the Region
While many agencies select the underlying county boundary as their ‘region’ for VMT analysis, this is not appropriate for the City of Big Bear Lake. San Bernardino County exceeds 20,000 square miles in size and is the largest county (by area) in the contiguous United States. The City of Big Bear Lake comprises 6.2 square miles in area and is located in the San Bernardino Mountains away from highly urbanized areas. Due to these unique characteristics, use of the entire county as the City’s local region for VMT analysis would not accurately represent the City’s traffic patterns.

In situations like that of Big Bear Lake, the State recommends and supports a smaller ‘region’ than the county, which “includes the area over which nearly all workers would be expected to live.” LSA Associates reviewed data utilizing the San Bernardino Transportation Analysis Model (SBTAM) to evaluate the City’s typical trip catchment area. Consistent with the State guidelines, only trips having origins or destinations or both within the City were included. It was determined that 59% of all trips were contained within the City (start and end), and about 25% of trips originated or ended in the Big Bear Valley region. (The Big Bear Valley encompasses almost 35 square miles and includes the boundaries of four zip codes found on the mountain.) These trips together account for 84% of all trips contained in the City. Therefore, the Big Bear Valley is the appropriate ‘region’ for VMT analysis purposes for the City of Big Bear Lake.

Screening Criteria
Project screening is the first step in reviewing a proposed development for potential VMT impacts.

The State acknowledges that certain activities and projects may result in a reduction of VMT and greenhouse gas emissions, and may be assumed to result in a less than significant transportation impact. Based on such acceptance and recommendations from the State, the following projects may be screened out of VMT analysis requirements for CEQA purposes. If the proposal does not satisfy any identified criteria, additional VMT analysis will be required.

VMT Thresholds and Implementation Analysis
Planning Commission Date: December 15, 2021

Screening for Development Projects
 The project is located within half mile of a designated Transit Priority Area (TPA) or a HighQuality Transit Area (HQTA). A TPA is located within one-half mile of a major transit stop (existing or planned) where frequency of service occurs at intervals of 15 minutes or less during the morning and afternoon peak commute periods. While no TPA or HQTA currently exists in the City, the criteria is retained in case there is applicability in the future.

Should TPAs or HQTAs be identified in the future, projects in these areas of the City may be presumed to have a less than significant transportation impact if it is:
a) Consistent with the City’s General Plan and zoning;
b) Has a floor area ratio greater than 0.75;
c) Provides parking less than or equal to that required by the Development Code; and d) Does not replace affordable residential units with moderate- or high-income residential units.
 The project involves local-serving retail space of less than 50,000 square feet. Localserving retail includes projects that serve the local community and visitors within the Big Bear Valley region, such as stores, restaurants, or any other commercial development.  Redevelopment projects that result in an equal or net reduction in VMT can be considered to have less than significant VMT impact. A net reduction in VMT would occur if the land use proposed by the project would generate less VMT than the existing land use.  The project includes 100 percent affordable housing units.  The project generates fewer than 500 average daily trips. The following table provides a sample list of different land use types and maximum size for VMT screening purposes:

Land Use Size of Projects
Single Family Residential 52 DU
Low-Rise (1-2 story) Multifamily Residential 68 DU
Mid-Rise (3+ story) Multifamily Residential 91 DU
Office 51.334 TSF
Hotel 59 Rooms
Hospital 46.641 TSF/22 Beds
Medical Office Building 14.367 TSF
Light Industrial 100.806 TSF
Warehousing 287.356 TSF
Notes: DU = Dwelling Units; TSF = Thousand Square Feet
Project sizes based on trip generation rates obtained from the ITE Trip Generation Manual (10th Edition).  Institutional/government and public service uses (e.g. police stations, fire stations, government offices, utilities, public libraries, community centers, and refuse stations) that support community health, safety and welfare.
 Local parks, daycare centers, student housing projects on or adjacent to a college campus, local-serving gas stations, banks, and K–12 public schools.

VMT Thresholds and Implementation Analysis
Planning Commission Date: December 15, 2021

 The State acknowledges that cities may have areas, which by their design produce lowVMT. Furthermore, projects located within low-VMT areas may also exhibit a low VMT.

Accordingly, those areas may be mapped and projects within the areas may be screened out. LSA has created a VMT Screening Tool for the City of Big Bear Lake, which clarifies low VMT areas. VMT screening maps extracted from this tool are included in Appendix A.

However, if a project necessitates a general plan amendment or zone change, such projects will be evaluated on a case-by-case basis.
 A project that is consistent with a previously certified or adopted CEQA document need not undergo a new VMT analysis, so long as the subsequent project is consistent with the approved project. This is allowed per CEQA Guidelines §15007(c).

Screening for Transportation Projects
Transportation projects are those capital improvement projects that relate to roadway widening, improving alternative modes of transportation, infrastructure and operational improvements. The State identifies a number of transportation improvement projects that would not likely lead to a substantial or measurable increase in VMT. These are incorporated in the City’s VMT Thresholds and Implementation Analysis and can be found in Section 3.2 in the Attachment. Some examples most pertinent to the City include:
 Rehabilitation, maintenance, replacement, safety, and repair projects designed to improve the condition of existing transportation assets (e.g., highways; roadways; bridges; culverts; Transportation Management System field elements such as cameras, message signs, detection, or signals; tunnels; transit systems; and assets that serve bicycle and pedestrian facilities) that do not add additional motor vehicle capacity.  Roadside safety devices or hardware installation such median barriers and guardrails.  Installation, removal, or reconfiguration of traffic lanes that are not for through traffic, such as left-turn, right-turn, and U-turn pockets, two-way left-turn lanes, or emergency breakdown lanes that are not utilized as through lanes.  Addition of roadway capacity on local or collector streets, provided the project also substantially improves conditions for pedestrians, cyclists, and, if applicable, transit.  Installation, removal, or reconfiguration of traffic control devices, including Transit Signal Priority (TSP) features.
 Installation of traffic metering systems, detection systems, cameras, changeable message signs, and other electronics designed to optimize vehicle, bicycle, or pedestrian flow.  Timing of signals to optimize vehicle, bicycle, or pedestrian flow.  Installation of roundabouts or traffic circles.
 Installation or reconfiguration of traffic calming devices.  Initiation of a new transit service.
 Addition of traffic wayfinding signage.

VMT Thresholds and Implementation Analysis
Planning Commission Date: December 15, 2021

 Rehabilitation and maintenance projects that do not add motor vehicle capacity.  Addition of new or enhanced bike or pedestrian facilities on existing streets/highways or within existing public rights-of-way.
 Addition of Class I bike paths, trails, multi-use paths, or other off-road facilities that serve non-motorized travel.
 Installation of publicly available alternative fuel/charging infrastructure.

Impact Assessment
As the CEQA lead agency, the City has the discretion to choose the most appropriate method by which to assess potential VMT impacts. Changes resulting from a project may be expressed in absolute terms, per capita, per employee, or in any other measure. Appropriate VMT metrics have been identified to align with the SBTAM for VMT analysis purposes. Staff recommends the City’s reduction targets align with the State’s target of 15%. Projects meeting these thresholds are determined not to have a significant impact to transportation:

Land Use VMT Metric VMT Threshold
Residential VMT per Capita 85% of existing regional VMT Office VMT per Employee 85% of existing regional VMT
Retail Total VMT Net increase in total VMT
Hotel, Campgrounds, Resorts, Hospital,
Medical Office Building, Land Use Plan
(General Plan/Specific Plan)
VMT per Service Population
85% of existing regional VMT
Mixed-Use Respective VMT metrics for its
different land use components
Respective VMT threshold
Other Land Uses VMT per Employee No net change
VMT = Vehicle Miles Traveled
Delay-based LOS metric will still be used together with VMT for design, traffic operations, and safety purposes, consistent with the City’s General Plan.

Thresholds of Significance
For projects not screened out at the project screening stage (described above), these are subject to additional review. Thresholds for different project types are described in this section.

Thresholds for Development Projects
Project-generated VMT (based on the appropriate metric – i.e. per capita, per employee, per service population, or total) is compared to the appropriate threshold, below. These VMT metric thresholds are based on the current SBTAM and are subject to change when a newer version of SBTAM is available:

VMT Thresholds and Implementation Analysis
Planning Commission Date: December 15, 2021

VMT Metric Significance Threshold
VMT per Capita 17.3
VMT per Employee 12.4
VMT per Service Population 30.2
VMT = Vehicle Miles Traveled Source: SBTAM
If the project metric is less than the significance threshold, then the project is assumed to create less than a significant impact, and no further VMT analysis would be required. However, if the project metric exceeds the threshold, mitigation measures will be necessary.

Thresholds for Transportation Projects
VMT impact assessment of a transportation project should disclose the VMT profiles both with and without the project. The difference in these VMT profiles would be compared to determine the anticipated impact. Any increase in VMT attributable to the proposed transportation project would result in a significant impact. A significant transportation project impact is presumed when VMT increases with the project compared to the ‘No Project’ scenario.

Thresholds for Community/Land Use Plans
A comparison of the existing VMT per service population for the region with the expected horizonyear VMT per service population for the community/land use plan (considered the ‘project’) would occur. The recommended target is to achieve a lower VMT per service population in the horizon year with the proposed land plan compared to the existing condition. For community plans with only one land use, VMT per capita or VMT per employee may be used as the metric, as appropriate.

Mitigation Strategies
Pursuant to CEQA, the project applicant is required to identify feasible offsets to mitigate VMT impacts generated by the proposed project. These can come from the mitigation strategies provided by the City (as described in Appendices B and C of the VMT Thresholds and Implementation Analysis) or selected by the applicant based on their CEQA project experience and expertise. The City must approve and accept the final VMT mitigation program ascribed to the project and the related VMT percentage reduction. A detailed discussion about project-specific mitigations is included in Section 7.2.1 of the VMT Thresholds and Implementation Analysis.

If it is determined that the selected VMT mitigation measures effectively reduce the project impact to less than the applicable threshold, the project is presumed to have an impact mitigated to a less than significant level. No further VMT analysis is required. If the project’s VMT impact cannot be mitigated, the City may:

1. Request the project be redesigned to reduce the VMT impact, or

2. Require the preparation of an environmental impact report (EIR) with a Statement of Overriding Considerations for the associated transportation impacts. Even if an EIR is VMT Thresholds and Implementation Analysis
Planning Commission Date: December 15, 2021

prepared, all feasible mitigation measures must be assigned to and carried out by the project proponent.

ENVIRONMENTAL DISCUSSION
State CEQA Guidelines §15064.7(b) states, in part, that “Thresholds of significance to be adopted for general use as part of the lead agency’s environmental review process must be adopted by ordinance, resolution, rule, or regulation, and developed through a public review process and be supported by substantial evidence.” Adoption of new transportation impact thresholds and policy statements will not result in any change to the built environment and is, therefore, not considered a ‘project’ as defined in CEQA Guidelines section 15378. As such, no CEQA documentation is needed for this action.

PUBLIC OUTREACH & INPUT
On November 17, 2021, a public notice regarding this project was published in The Grizzly newspaper, in both legal ad and box ad formats. In addition, this notice was posted in three public places for a minimum of 10 days prior to the hearing date, and available on the City’s website at www.citybigbearlake.com. These notifications provided several opportunities for the general public and interested community members to review and comment on the recommended action.

As of the date of packet distribution, no public comments were received.

NEXT STEPS
Action by the Planning Commission is a recommendation to the City Council. Should the City Council approve and adopt the VMT Thresholds and Implementation Analysis, the thresholds and screening criteria will become effective immediately upon adoption.

LSA Associates is completing a traffic impact analysis (TIA) Guidelines document for use by traffic consultants and engineers to implement VMT studies in accordance with the adopted VMT Thresholds and Implementation Analysis. No subsequent action by Planning Commission or City Council is necessary for the TIA Guidelines.

Attachments:

1. Recommended Planning Commission Resolution
Exhibit A. VMT Thresholds and Implementation Analysis
ATTACHMENT 2
Resolution No.
2022-XX

RESOLUTION NO. 2022-XX

RESOLUTION ADOPTING VEHICLE MILES TRAVELED (VMT)

THRESHOLDS OF SIGNIFICANCE FOR CEQA PURPOSES
WHEREAS, the California Environmental Quality Act (CEQA Guidelines) encourage public agencies to develop and publish generally applicable thresholds of significance to be used in determining the potential significance of a project’s effect on the environment; and WHEREAS, CEQA Guidelines section 15064.7(a) defines a threshold of significance as “an identifiable quantitative, qualitative or performance level of a particular environmental effect, noncompliance with which means the effect will normally be determined to be significant by the agency and compliance with which means the effect normally will be determined to be less than significant”; and
WHEREAS, CEQA Guidelines section 15064.7(b) requires that thresholds of significance must be adopted by ordinance, resolution, rule, or regulations, developed through a public review process, and be support by substantial evidence; and
WHEREAS, Senate Bill (SB) 743, enacted in 2013, changes the way transportation impacts are determined in California Environmental Quality Act (CEQA) documents; and WHEREAS, SB 743, codified in Public Resources Code section 21099, became effective July 1, 2020 and required changes to the CEQA Guidelines regarding the criteria for determining the significance of transportation impact of projects; and
WHEREAS, in 2018, the Governor’s Office of Planning and Research (OPR) proposed, and the California Natural Resources Agency certified and adopted, new CEQA Guidelines section 15064.3 that identifies vehicle miles traveled (VMT) – meaning the amount and distance of automobile travel attributable to a project – as the most appropriate metric to evaluate a project’s transportation impacts; and
WHEREAS, as a result, automobile delay, as measured by level of service (LOS) and other similar metrics, generally no longer constitutes a significant environmental effect under CEQA; and WHEREAS, the City of Big Bear Lake will retain LOS analysis for design, traffic operations, and safety purposes, and to ensure consistency with the City’s General Plan; and WHEREAS, public notice, comprising a legal ad and box/display ad, of the public hearing for the VMT Thresholds of Significance (the Application) was published in The Grizzly on November 17, 2021; and
WHEREAS, on December 1, 2021, the Planning Commission took action to continue the Application to a subsequent public hearing date; and
WHEREAS, on December 15, 2021, the Planning Commission conducted a duly noticed public hearing on the Application; and
WHEREAS, on December 15, 2021, the Planning Commission of the City of Big Bear Lake considered the VMT Thresholds and Implementation Analysis document supporting recommended thresholds for land use development projects, transportation projects, and community plans; and WHEREAS, public notice, comprising a legal ad and box/display ad, of the public hearing for the VMT Thresholds of Significance (the Application) was published in The Grizzly on January 26, 2022; and
WHEREAS, on February 7, 2022, the City Council conducted a duly noticed public hearing on the Application; and
WHEREAS, the Application is not considered a ‘project’ as defined in CEQA Guidelines section 15378. The proposed VMT Thresholds and Implementation Analysis consists of new transportation impact thresholds and policy statements, and will not result in any change to the built environment; and
WHEREAS, all legal prerequisites to the adoption of this resolution have occurred.

NOW, THEREFORE, the City Council of the City of Big Bear Lake does resolve as follows:

Section 1. The City Council hereby specifically finds that all of the facts set forth in the above recitals of this Resolution, are true and correct.

Section 2. The City Council hereby finds that the Application is not subject to the California Environmental Quality Act (CEQA) because it is not considered a ‘project’ as defined in CEQA Guidelines section 15378. The proposed VMT Thresholds and Implementation Analysis consists of new transportation impact thresholds and policy statements, and will not result in any change to the built environment.

Section 3. Based on the evidence presented to the City Council during the February 7, 2022 public hearing, including public testimony and written and oral staff reports, the City Council specifically finds as follows with respect to VMT thresholds of significance:

1. The proposed VMT Thresholds and Implementation Analysis promotes the goals and objectives of the City of Big Bear Lake.

2. The proposed VMT Thresholds and Implementation Analysis promotes the goals and objectives of the State of California in encouraging land use and transportation decisions that reduce greenhouse gas emissions, encourage infill development, and improve public health through increased active transportation.

3. Adoption of VMT Thresholds and Implementation Analysis will not be in conflict with other transportation policies set forth by the City.

Section 4. Based on the findings and conclusions as set forth in Sections 1, 2, and 3, above, the City Council hereby adopts a resolution approving the VMT Thresholds of Significance as presented in the VMT Thresholds and Implementation Analysis document, as provided in Exhibit A.

Section 5. The City Clerk shall certify to the adoption of this Resolution.

PASSED, APPROVED AND ADOPTED this 7th day of February, 2022.

Rick Herrick, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2022-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 7th day of February, 2022 and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk

EXHIBIT A

VMT THRESHOLDS AND IMPLMENTATION ANALYSIS
Adopted February 7, 2022
City Council Resolution No. 2022-XXX
DRAFT

VMT THRESHOLDS AND IMPLEMENTATION

ANALYSIS
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Adopted February 7, 2022
City Council Resolution No. 2022-XXX
DRAFT

VMT THRESHOLDS AND IMPLEMENTATION

ANALYSIS
Prepared for:

City of Big Bear Lake
39707 Big Bear Boulevard
Big Bear Lake, California 92315
Prepared by:

LSA Associates, Inc.
1500 Iowa Avenue, Suite 200
Riverside, California 92507
(951) 781‐9310
Project No. GBL2101
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i

EXECUTIVE SUMMARY
Senate Bill (SB) 743, which became effective July 1, 2020, changes the way transportation impacts are determined in California Environmental Quality Act (CEQA) documents. SB 743 replacesthe metric for determining transportation impacts using motor vehicle delay and Level of Service (LOS) to Vehicle Miles Traveled (VMT) in CEQA traffic impact studies. As a result of the SB 743 final rulemaking and the implementation deadline of July 1, 2020, the City of Big Bear Lake is adopting a set of VMT thresholds to support the shift from a delay‐based analysis to VMT. The City is also creating separate guidelines for the preparation of VMT analysis and traffic impact studies.

This document provides a detailed discussion on implementing the CEQA VMT metric as applicable to the City of Big Bear Lake. Substantial evidence and explanation on establishing the “Region,” VMT screening criteria, and VMT analysis thresholds are also described. The VMT analysis described in this document support the City’s Traffic Impact Analysis Guidelines for Local Transportation and Vehicle Miles Traveled Analysis (TIA Guidelines). Upon adoption by the City Council, projects will utilize the City’s TIA Guidelines to prepare VMT and LOS analysis in compliance with State requirements and City policies.

The following topics establish the steps for preparation of VMT analysis. Each topic is discussed in more detail further in this report.
 Definition of ‘Region’: The Big Bear Valley Region is recommended as the region for VMT analysis purposes.
 Standardized Screening Methods: Residential and office projects within a Transit Priority Area, local‐serving retail projects up to 50,000 square feet (sf), residential, office, industrial, or mixed‐ use projects within low‐VMT generating areas, projects with 100 percent affordable housing units, and projects that generate fewer than 500 daily trips can be screened out from the need for a VMT analysis.
 Appropriate VMT Significance Thresholds for Development Projects, Transportation Projects, and Community/General Plans: For residential and office projects, a significance threshold of 85 percent of the existing regional average is recommended. For retail projects, a significance threshold of no net increase in VMT is recommended. For other non‐residential projects consistent with the General Plan, a significance threshold of no net change in VMT per employee or VMT per service population (based on the land use type) is recommended. For projects that are not consistent with the General Plan, a significance threshold of 85 percent of the existing regional average would apply. For mixed use projects, the VMT thresholds are based on the respective thresholds for the various land use components. For transportation projects, net increase in induced VMT isrecommended asthe significance threshold. Finally, for land use plans, the existing regional average VMT per service population is recommended as the threshold of significance.
 Feasible Mitigation Strategies: A list of VMT mitigation measures applicable to development projects, transportation projects, and plansin the context of the City of Big Bear Lake are provided for projects which may not meet the recommended significance thresholds. Additionally, ii
implementation of a VMT mitigation bank, VMT mitigation exchange, and/or VMT impact fee are discussed as potential future regional VMT mitigation mechanisms.

The City recommends the use of the San Bernardino Transportation Analysis Model (SBTAM) for VMT analysis purposes. SBTAM is the sub‐regional travel demand model applicable to jurisdictions within San Bernardino County including the City for evaluating project VMT. The appropriate use of SBTAM for VMT calculations is further elaborated in subsequent chapters of this document. iii

TABLE OF CONTENTS
EXECUTIVE SUMMARY ................................................................................................. i TABLE OF CONTENTS.................................................................................................. iii APPENDIX ..................................................................................................................................... iii FIGURES AND TABLES ................................................................................................. v FIGURES......................................................................................................................................... v TABLES........................................................................................................................................... v ABBREVIATIONS AND ACRONYMS .............................................................................vii

1.0 INTRODUCTION................................................................................................... 1

2.0 DEFINITION OF REGION: VEHICLE MILES TRAVELED CONTEXT .............................. 3

3.0 SCREENING CRITERIA........................................................................................... 7

3.1 DEVELOPMENT PROJECTS.................................................................................................... 7

3.1.1 Average Daily Trips (ADT) Threshold .....................................................................................8

3.2 TRANSPORTATION PROJECTS............................................................................................. 10

4.0 VMT THRESHOLD ANALYSIS FOR DEVELOPMENT PROJECTS ............................... 13

4.1 THRESHOLDS ...................................................................................................................... 13

4.2 IMPACT ASSESSMENT ........................................................................................................ 15

4.2.1 Agency Communication.......................................................................................................17

4.2.2 Project Screening.................................................................................................................17

4.2.3 VMT Identification...............................................................................................................17

4.3 MITIGATION MEASURES .................................................................................................... 18

5.0 VMT THRESHOLD ANALYSIS FOR TRANSPORTATION PROJECTS.......................... 19

6.0 VMT THRESHOLD ANALYSIS FOR LAND USE PLANS ............................................ 23

7.0 MITIGATION STRATEGIES .................................................................................. 25

7.1 DEFINITION OF MITIGATION.............................................................................................. 25

7.2 MITIGATION MEASURES AND PROJECT ALTERNATIVES .................................................... 27

7.2.1 Land Development Projects and Community/General Plans ..............................................27

7.2.2 Transportation Projects.......................................................................................................28

7.3 FUNDING MECHANISMS .................................................................................................... 28

APPENDIX
A:   VMT SCREENING MAPS
iv
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v

FIGURES AND TABLES

FIGURES
Figure 1: 2017 GHG Emissions in California by Scoping Plan Sector and Sub‐Sector Category ............. 2 Figure 2: Share of Total Trips Having Origins/Destinations within the City of Big Bear Lake, within Big Bear Valley, within the Mountain Region, within San Bernardino County, or Outside the County (SBTAM 2016) ............................................................................................... 4 Figure 3: Average VMT per Capita, per Employee, and per Service Population in the City of Big Bear Lake, Big Bear Valley, San Bernardino Mountain Region and San Bernardino County (SBTAM 2016) ................................................................................................................. 14 Figure 4: Average VMT per Capita, per Employee, and per Service Population Thresholds for Projects in the City of Big Bear Lake............................................................................................ 15 Figure 5: VMT Analysis Process for Development Projects.................................................................. 16 Figure 6: Induced Travel – VMT Attributable to Project ...................................................................... 20 Figure 7: Procedural Flow Chart – VMT Bank....................................................................................... 30 Figure 8: Procedural Flow Chart – VMT Exchange ............................................................................... 31 Figure 9: Procedural Flow Chart – VMT Impact Fee............................................................................. 32 TABLES
Table A: Representative VMT and GHG Emissions from CalEEMod....................................................... 9 Table B: CO2e Emission Rates by Land Use Type.................................................................................... 9 Table C: VMT Screening Thresholds for Sample Land Uses ................................................................. 10 Table D: VMT Metrics for Land Use Projects........................................................................................ 17 Table E: Significance Thresholds for VMT Analysis in the City of Big Bear Lake .................................. 18 Table F: Vehicle Miles Traveled Mitigation Measures for Land Development Projects ...................... 33 Table G: Vehicle Miles Traveled Mitigation Measures......................................................................... 44 Table H: Vehicle Miles Traveled Mitigation Measures for Community Plans and General Plans............................................................................................................................................ 45 vi
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vii

ABBREVIATIONS AND ACRONYMS
ADT Average Daily Trips
CalEEMod California Emissions Estimator Model
Caltrans California Department of Transportation
CAPCOA California Air Pollution Control Officers Association CARB California Air Resources Board
CEQA California Environmental Quality Act
City City of Big Bear Lake
CO2e Carbon Dioxide Equivalent
EIR Environmental Impact Report
EO Executive Order

GHG Greenhouse Gas
GWP Global Warming Potential
HOT High‐Occupancy Toll
HOV High‐Occupancy Vehicle
HQTA High‐Quality Transit Area
ITE Institute of Transportation Engineers
LOS Level of Service
MPO Metropolitan Planning Organization
MT Metric Ton
OPR Governor’s Office of Planning and Research
PRC Public Resources Code
RTP Regional Transportation Plan

SB Senate Bill
SBCTA San Bernardino County Transportation Authority
SBTAM San Bernardino Transportation Analysis Model
SCAG Southern California Association of Governments
SCS Sustainable Communities Strategy
sf Square foot/Feet
SOC Statement of Overriding Considerations
TA Technical Advisory
TDM Transportation Demand Management
TIA Guidelines City of Big Bear Lake Traffic Impact Analysis Guidelines for Local Transportation and Vehicle Miles Traveled Analysis
TPA Transit Priority Area

VMT Vehicle Miles Traveled
viii
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1 1.0 INTRODUCTION
SB 743, which became effective July 1, 2020, changes the way transportation impact assessments are conducted in California Environmental Quality Act (CEQA) documents. Most notably, rulemaking in support of SB 743 replaces motor vehicle delay, as measured by Level of Service (LOS), with Vehicle Miles Traveled (VMT) as the metric for use in CEQA transportation impact assessments.

In January 2019, the Natural Resources Agency and the Governor’s Office of Planning and Research (OPR) codified SB 743 into the Public Resources Code (PRC) and the State CEQA Guidelines.

OPR published a Technical Advisory (TA) in December of 2018, as a resource to guide the assessment of the VMT metric, establish thresholds of significance, and recommends mitigation measures. The laws and rules governing the CEQA process are contained in the CEQA statute (PRC Section 21000 and following), the State CEQA Guidelines (California Code of Regulations, Title 14, Section 15000 and following), published court decisions interpreting CEQA, and locally adopted CEQA procedures. The TA is intended as a reference document; it does not have the weight of law. However, any decision to deviate from the TA recommendations should be supported by substantial evidence.

The State of California is committed to reducing greenhouse gas (GHG) emissions and achieving long‐ term climate change goals. As a means for achieving statewide sustainability and climate goals, California legislation is focused on reducing VMT to achieve statewide climate goals. Over the last 40 years, across the state, VMT has far exceeded that of the state’s population increase during the same period. Transportation is the single largest sector contributing to California’s GHG emissions. More than 40 percent of statewide GHG emissions are generated by the transportation sector, primarily passenger cars and light‐duty trucks (see Figure 1, following page). State mandates pertaining to GHG emissions include reducing the number of single‐occupancy vehicle trips and the length of vehicle trips.

This report establishes the City of Big Bear Lake’s (City) VMT thresholds of significance for use in CEQA transportation studies and provides substantial evidence to support those thresholds. The report is organized into the following seven chapters:
 Chapter 1 – Introduction: This chapter establishes the purpose and objective of this report.  Chapter 2 – Definition of Region: This chapter describes the comparative geographic baseline of a region for analysis purposes.
 Chapter 3 –Screening Criteria: OPR acknowledges that certain projects are either low VMT generators, or, by virtue of their location, would have a less than significant impact. This chapter provides the recommended screening criteria to identify potentially exempt projects.  Chapter 4 –VMT Threshold Analysis for Development Projects: This chapter identifies the VMT thresholds of significance, which would result in a significant CEQA impact. The actual VMT metric (either an efficiency rate or total VMT) is described. The process of VMT analysis is also described in this chapter.
 Chapter 5 – VMT Threshold Analysis for Transportation Projects: This chapter describes the methodology used to evaluate significant CEQA impacts associated with transportation projects 2 in the City of Big Bear Lake. Many non‐capacity capital projects may be presumed to have a less than significant impact. Capacity‐enhancing transportation projects may produce significant VMT impacts and would therefore be subject to a comprehensive VMT analysis including an induced travel assessment.
 Chapter 6 – VMT Threshold Analysis for Land Use Plans: This chapter provides guidance and substantial evidence to support the City’s treatment of land use plans and their related CEQA transportation impact analysis requirements.
 Chapter 7 – VMT Mitigation Strategies: The discussion provided in this chapter is intended as a reference and guide for use in the identification of feasible VMT mitigation options that may be used to offset project‐related VMT impacts. Itshould be noted that this discussion is not intended to represent a full list of VMT mitigation measures available or feasible to the City. As in previous CEQA practice, it is generally the lead agency who identifies mitigation measures to offset the specific project‐related impacts identified in an environmental document.

Source: California Greenhouse Gas Emissions for 2000 to 2017 Trends of Emissions and Other Indicators (California Air Resources Board Report) Figure 1: 2017 GHG Emissions in California by Scoping Plan Sector and Sub‐Sector Category 3 2.0 DEFINITION OF REGION: VEHICLE MILES TRAVELED CONTEXT To quantify a project’s impact related to the VMT metric, a geographic context must be established.

In the motor vehicle delay‐based (LOS) analyses, a project study area is the geographic context for measuring a project’s traffic impacts. A project study area is generally determined by the incremental increase in traffic generated by the project and the project’s potential to create travel delays in the area. This generally includes intersections and roadway segments where the project would add a prescribed number of peak‐hour trips. Lead agencies typically limit the LOS‐based project study area boundaries within their jurisdictions.

Unlike delay‐based LOS analyses, VMT produces a regional impact that is not defined by roadway, intersection, or jurisdictional boundaries. OPR acknowledges this in its TA (page 6), which states:
“Lead agencies should not truncate any VMT analysis because of jurisdictional or other boundaries, for example, by failing to count the portion of a trip that falls outside the jurisdiction or by discounting the VMT from a trip that crosses a jurisdictional boundary.” The majority of trips are commute and shopping trips occurring between residential, office, and retail uses. Therefore, pursuant to the OPR TA, the recommendations for VMT thresholds for the three primary land use types(residential, office, and retail) are based on a comparison to a regional average.

OPR does not explicitly define the regional average, and instead, recommends:

1. In cases where the region is substantially larger than the geography over which most workers would be expected to live, it might be appropriate to refer to a smaller geography, such asthe county, that includesthe area over which nearly all workers would be expected to live. (page 16)

2. For residential projects in unincorporated county areas, the local agency can compare a residential project’s VMT to (1) the region’s VMT per capita, or (2) the aggregate population weighted VMT per capita of all cities in the region. (page 15) In most of urbanized areas throughout the state, the county boundary is selected as the region for purposes of VMT analysis. San Bernardino County exceeds 20,000 square miles in size and is the largest county (by area) in the contiguous United States. Use of the entire county as the City’s local region for VMT analysis would not accurately represent the City’s traffic patterns.

The geographic boundary needsto contain the majority of tripsthat either originate in or are destined to the City. To determine this boundary, a review of the regional orsub‐regional travel demand model data that includes the City of Big Bear Lake was evaluated.

Mobility, as related to vehicle travel, can be studied using a trip‐based approach or a tour‐based approach. A trip‐based approach calculates VMT asindividual tripsto and from the project. On the other hand, a tour‐based approach considers a chain of linked trips that includes the project as a trip. The State supports the trip‐based approach and states “When available, tour‐based assessment is ideal because it captures travel behavior more comprehensively. But where tour‐based tools or data are not 4 available for all components of an analysis, a trip‐based assessment of VMT serves as a reasonable proxy.” (OPR TA page 5)
The City measures about seven square miles in area and is located approximately 100 miles east of Los Angeles, in the Big Bear Valley area of the San Bernardino Mountain Region, at the southwestern corner of the San Bernardino County. The Big Bear Valley encompasses almost 35 square miles and is comprised of four United States ZIP Code boundaries: 92314, 92315, 92386, and 92333. These zip code boundaries represent the communities of Big Bear City, Sugarloaf, Erwin Lake, Lake Williams, and Fawnskin. While some trips are expected to travel to other parts of the County and beyond, most are contained within the mountain region. Therefore, the City’s trip characteristics were analyzed to identify the origin and/or the destination for majority of the residential and employment trips within Big Bear Valley.

San Bernardino Transportation Analysis Model (SBTAM) isthe sub‐regional model for the County. This model is applicable to jurisdictions within San Bernardino County including the City for evaluating project VMT. This model is also trip‐based and was used to evaluate the City’s typical ‘trip catchment area.’ Additionally, consistent with OPR, only trips having origins or destinations or both within the City were considered for analysis. External pass‐through trips were not considered as these are not required for the analysis.

As illustrated in Figure 2, based on the analysis using SBTAM, about 59 percent of all trips are contained within the City. Another 25 percent originate in or are destined to the Big Bear Valley region. Few (16%) of the remaining trips originate in or destined to the Mountain Region while the balance of the trips (12%) are equally distributed between the County (outside of the Mountain Region) or entirely outside of the County.

Figure 2: Share of Total Trips Having Origins/Destinations within the City of Big Bear Lake, within Big Bear Valley, within the Mountain Region, within San Bernardino County, or Outside the County (SBTAM 2016)
59%
25%
4% 6% 6%
0%
10%
20%
30%
40%
50%
60%
70%
Within City Within Big Bear
Valley, Outside
of City
Within Mountain
Region, Outside
Big Bear Valley
Within County,
Outside
Mountain Region
Outside County
5 Therefore, the Big Bear Valley Region is an appropriate ‘region’ for VMT analysis purposes because the majority of the trips (84 percent) are contained within this distinct area. 6 This page intentionally left blank
7 3.0 SCREENING CRITERIA
The State acknowledges that certain activities and projects may result in a reduction of VMT and GHG emissions and may therefore be assumed to produce a less than significant transportation impact.

Due to a presumption of less than significant impact as accepted by OPR, a variety of projects may be screened out of SB 743‐related VMT analysis requirements.

3.1 DEVELOPMENT PROJECTS
For development projects,screening factors may include a project’ssize, location, proximity to transit, and trip‐making potential. One or more of the following project attributes may be presumed to produce a less than significant VMT impact:
 The project is located within half mile of a designated Transit Priority Area (TPA) or a High‐Quality Transit Area (HQTA). A TPA is located within one‐half mile of a major transit stop (existing or planned) where frequency of service occurs at intervals of 15 minutes or less during the morning and afternoon peak commute periods. As of December 2021, no TPA or HQTA exists in the City of Big Bear Lake. This criteria would be applicable if at a future date there are any TPA or HQTA areas identified within the City. In case such areas are identified, projects proposed in these areas may be presumed to have a less than significant transportation impact if the project is consistent with the City’s General Plan and zoning, has a floor area ratio greater than 0.75, provides parking less than or equal to what is required in the City’s Municipal Code, and does not replace affordable residential units with moderate‐ or high‐income residential units.  The project involves local‐serving retail space of less than 50,000 sf. Local‐serving retail would include projects that serve the local community and visitors within the Big Bear Valley region.

Local‐serving retail projects would include projects such as grocery stores, restaurants, or any other commercial development.
 Redevelopment projectsthat result in an equal or net reduction in VMT can be considered to have less than significant VMT impact. A net reduction in VMT would occur if the land use proposed by the project would generate less VMT than the existing land use.  The project includes 100 percent affordable housing units.  The project generates fewer than 500 average daily trips (ADT). (See section 3.1.1 below.)  Institutional/government and public service uses that support community health, safety and welfare may also be screened from subsequent CEQA VMT analysis. These facilities (e.g., police stations, fire stations, government offices, utilities, public libraries, community centers, and refuse stations) would be a part of the community and, as public services, the VMT would be accounted for within the community. As such, these uses would result in reduction in total VMT due to the proximity of these services within the community. Additionally, many of these facilities would generate fewer than 500 ADT and/or use vehicles other than passenger‐cars or light‐duty trucks. These other vehicle fleets are subject to regulation outside of CEQA, such as the California Air Resources Board (CARB) and the South Coast Air Quality Management District.  Local parks, daycare centers, student housing projects on or adjacent to a college campus, local‐ serving gas stations, banks, and K–12 public schools.
8  Projectslocated in areas with low VMT may be screened out from further CEQA analysis. The State acknowledges that residential and office projects located in areas having a low VMT, (which incorporate features such as density, mix of uses, transit accessibility), tend to exhibit similarly low VMT. Also, areas that are mapped as low VMT areas do not need to prepare a detailed VMT analysis. Therefore, residential, office, industrial, or mixed‐use projects that are consistent with the City’s General Plan and located within low VMT areas (using the City of Big Bear Lake VMT Screening Tool1 and applying appropriate thresholds) can be presumed to have similar low VMT profiles and could be screened out from the need for further VMT analysis. VMT screening maps extracted from thistool are included in Appendix A. Itshould be noted that if a project constitutes a General Plan Amendment or Zone Change, such projects will be evaluated on a case‐by‐case basis.
 The 2020 State CEQA Guidelines Section 15007 (c) states that “if a document meets the content requirements in effect when the document is sent out for public review, the document shall not need to be revised to conform to any new content requirements in Guideline amendments taking effect before the document is finally approved.” Therefore, if a development/land use plan/ transportation project is already cleared by a certified Environmental Impact Report (EIR) or an adopted Negative Declaration/Mitigated Negative Declaration, then subsequent projects that are consistent with the approved project will not require a new VMT analysis.

3.1.1 Average Daily Trips (ADT) Threshold
Although OPR recommends 110 ADT as an appropriate threshold, this number is not based on any analysis of GHG reduction potential but, rather, on a CEQA categorical exemption. Under Section 15301(e)(2) of the CEQA Guidelines, existing facilities, including additions to existing structures of up to 10,000 sf are exempt from CEQA review if the project is located in an area where public infrastructure is available to allow for maximum planned development and the project is not located in an environmentally sensitive area.

Similar adjustments have been successfully implemented in other jurisdictions. The justification for the City’s screening threshold, from 110 ADT to 500 ADT, based on reduction of GHG emissions, is further described below.

According to OPR, projects have a linear increase in trip generation with respect to the building footprint. Specifically, between 110 and 124 daily vehicle trips are anticipated per 10,000 sf. Based on this assumption, OPR recommends 110 ADT as the screening threshold.

The California Emissions Estimator Model (CalEEMod) is a tool provided by CARB, and is accepted as the statewide standard to evaluate air quality and GHG emission impacts for CEQA assessment. As such, CalEEMod was used to characterize the effect of changes in project‐related ADT to the resulting GHG emissions. To account for geographical relevance to project location, LSA calculated trip lengths from SBTAM as applicable for the City. The trip lengths were calculated for various project types and trip purposes. Table A shows the resulting annual VMT and GHG emissions produced by incremental ADT for single‐family residential projects.

1   City of Big Bear Lake VMT Screening Tool: https://gis1.lsa.net/BBVMT/ 9 Table A: Representative VMT and GHG Emissions from CalEEMod Average Daily Trips (ADT)
Annual Vehicle Miles
Traveled (VMT)
Vehicular GHG Emissions
(Metric Tons of CO2e per
year)
Total Project GHG
Emissions
(Metric Tons of CO2e per
year)
200 934,969 346 434
300 1,424,714 528 662
400 1,869,938 693 869
500 2,359,683 874 1,096
600 2,849,429 1,056 1,324
750 3,517,264 1,303 1,634
1,000 4,719,366 1,748 2,192
1,500 7,079,050 2,623 3,288
Source: CalEEMod version 2020.4.0.

CalEEMod = California Emissions Estimator Model; GHG = Greenhouse Gas; CO2e = carbon dioxide equivalent A common GHG emissions threshold is 3,000 metric tons (MT) of carbon dioxide equivalent2 (CO2e) per year. As shown in Table A, a project with an ADT lower than 1,500 would generally be expected to have a total project emission of less than 3,000 MT CO2e/year. LSA conducted this exercise for several other land uses to identify appropriate GHG screening thresholds. Table B showsthe potential maximum GHG screening thresholds (up to 3,000 MT) for these land uses.

Table B: CO2e Emission Rates by Land Use Type
Land Use DU or TSF Total MTCO2e per year Annual MTCO2e per DU or TSF Single Family Residential 145 2,998.81 20.68
Low‐Rise Multifamily Residential 196 2,986.16 15.24
Mid‐Rise Multifamily Residential 252 2,992.07 11.87
Office 297 2,999.07 10.10
Source: California Emissions Estimator Model (CalEEMod) version 2020.4.0.

DU = Dwelling Units; TSF = Thousand Square Feet; CO2e = carbon dioxide equivalent While OPR recommends 110 ADT as the VMT screening threshold, the GHG analysis above concludes that projects with up to 1,500 ADT could be potentially screened out from VMT analysis. As there is a wide range between 110 and 1,500 ADT, the City evaluated past practice exempting projects from a transportation analysis under CEQA. Historically, the City required traffic studies (LOS analysis) for projects that generate 50 or more peak hour trips. Since 1 peak hour trip equates to approximately 10 ADT, 50 peak hour trips would equate to approximately 500 ADT. It is prudent to take a conservative approach, and important to be consistent with previous methodologies and past precedence. Therefore, 500 ADT has been determined as the screening criteria for development projects.
2 CO2e is a concept developed to provide one metric that includes the effects of numerous GHGs. The global warming potential (GWP) of each GHG characterizes the ability of each GHG to trap heat in the atmosphere relative to another GHG. The GWPs of all GHGs are combined to derive the CO2e. 10 A sample list of size of projects generating fewer than 500 daily vehicle trips that would be eligible to be exempt from a VMT analysis are included in Table C.

Table C: VMT Screening Thresholds for Sample Land Uses
Land Use Size of Projects
Single Family Residential 52 DU
Low‐Rise Multifamily Residential 68 DU
Mid‐Rise Multifamily Residential 91 DU
Office 51.334 TSF
Hotel 59 Rooms
Hospital 46.641 TSF/22 Beds
Medical Office Building 14.367 TSF
Light Industrial 100.806 TSF
Warehousing 287.356 TSF
Notes: DU = Dwelling Units; TSF = Thousand Square Feet
Project sizes have been determined based on trip generation rates obtained from the ITE Trip Generation Manual (10th Edition).

3.2 TRANSPORTATION PROJECTS
Transportation projects refer to capital improvement projects that relate to roadway widening, roadway infrastructure improvements, active transportation projects or operational improvements.

The primary attribute to consider with transportation projects is the potential to increase vehicle travel demand, also referred to as ‘induced travel.’ While the City has discretion to continue to use a delay‐based LOS analysis for CEQA disclosure of transportation projects, changes in vehicle travel must be quantified. To comply with SB 743, the City of Big Bear Lake will use VMT analysis, and will also require a LOS analysisfor design, traffic operations, and safety purposesto comply with the City’s General Plan Circulation Element. The State identifies the types of transportation improvement projects that would not likely lead to a substantial or measurable increase in vehicle travel and which would, therefore, not require further VMT analysis. These include the following:
 Rehabilitation, maintenance, replacement, safety, and repair projects designed to improve the condition of existing transportation assets (e.g., highways; roadways; bridges; culverts; Transportation Management System field elements such as cameras, message signs, detection, or signals; tunnels; transit systems; and assets that serve bicycle and pedestrian facilities) that do not add additional motor vehicle capacity.
 Roadside safety devices or hardware installation such median barriers and guardrails.  Roadway shoulder enhancementsto provide “breakdown space,” dedicated space for use only by transit vehicles, to provide bicycle access, or to otherwise improve safety, but which will not be used as automobile vehicle travel lanes.
 Addition of an auxiliary lane of less than 1 mile in length designed to improve roadway safety.  Installation, removal, or reconfiguration of traffic lanes that are not for through traffic, such as left‐turn, right‐turn, and U‐turn pockets, two‐way left‐turn lanes, or emergency breakdown lanes that are not utilized as through lanes.
11  Addition of roadway capacity on local or collector streets, provided the project also substantially improves conditions for pedestrians, cyclists, and, if applicable, transit.  Conversion of existing general‐purpose lanes (including ramps) to managed lanes or transit lanes, or changing lane management in a manner that would not substantially increase vehicle travel.  Addition of a new lane that is permanently restricted for use only by transit vehicles.  Reduction in the number of through lanes.
 Grade separation to separate vehicles from rail, transit, pedestrians, or bicycles, or to replace a lane in order to separate preferential vehicles (e.g., high‐occupancy vehicles [HOV], high‐ occupancy toll [HOT] lane traffic, or trucks) from general vehicles.  Installation, removal, or reconfiguration of traffic control devices, including Transit Signal Priority features.
 Installation of traffic metering systems, detection systems, cameras, changeable message signs, and other electronics designed to optimize vehicle, bicycle, or pedestrian flow.  Timing of signals to optimize vehicle, bicycle, or pedestrian flow.  Installation of roundabouts or traffic circles.
 Installation or reconfiguration of traffic calming devices.  Adoption of or increase in tolls.
 Addition of tolled lanes, where tolls are sufficient to mitigate VMT increase.  Initiation of a new transit service.
 Conversion of streets from one‐way to two‐way operation with no net increase in the number of traffic lanes.
 Removal or relocation of off‐street or on‐street parking spaces.  Adoption or modification of on‐street parking or loading restrictions (including meters, time limits, accessible spaces, and preferential/reserved parking permit programs).  Addition of traffic wayfinding signage.
 Rehabilitation and maintenance projects that do not add motor vehicle capacity.  Addition of new or enhanced bike or pedestrian facilities on existing streets/highways or within existing public rights‐of‐way.
 Addition of Class I bike paths, trails, multi‐use paths, or other off‐road facilities that serve non‐ motorized travel.
 Installation of publicly available alternative fuel/charging infrastructure.  Addition of passing lanes, truck climbing lanes, or truck brake‐check lanes in rural areas that do not increase overall vehicle capacity along the corridor.

Additionally, transit and active transportation projects generally reduce VMT and, therefore, may be presumed to cause a less than significant impact on transportation. This presumption may apply to all 12 passenger rail projects, bus and bus rapid‐transit projects, and bicycle and pedestrian infrastructure projects. The City may use this CEQA presumption of less than significant impact to aid in the prioritization of capital improvement projects, as the CEQA process for any of these project types would be more streamlined than other capacity‐enhancing projects. 13 4.0 VMT THRESHOLD ANALYSIS FOR DEVELOPMENT PROJECTS

4.1 THRESHOLDS
The State clarifies that SB 743 and all CEQA VMT transportation analyses refer to automobile travel.

Here, the term automobile refersto on‐road passenger vehicles,specifically cars and light‐duty trucks.

Heavy‐duty trucks should be addressed in other CEQA sections (air quality, greenhouse gas, noise, and health risk assessment analysis) and are subject to regulation in a separate collection of rules under CARB jurisdiction. This approach was amplified by Chris Ganson, former Senior Advisor for Transportation at OPR, in a presentation to the Fresno Council of Governments (October 23, 2019) and by Ellen Greenberg, the California Department of Transportation (Caltrans) Deputy Director for Sustainability, at the San Joaquin Valley Regional Planning Agencies’ Directors’ Committee meeting (January 9, 2020).

OPR has identified home‐based work trips asthe primary type used in the home‐based travel demand modeling. This includes residential uses, office uses, and retail uses. The home‐based work trip type is the primary trip type generated during the peak hours of commuter traffic in the morning and evening periods.

The focus of transportation impact assessment hasshifted from congestion relief to climate resiliency.

The purpose of the CEQA analysis is to disclose and ultimately reduce GHG emissions by reducing the number and length of automobile trips. As part of the SB 375 land use/transportation integration process and GHG emissions goal setting, the State and Regional Transportation Planning Agencies have agreed to reduce statewide GHG emissions by an average of approximately 15 percent by 2035 through an approach based on improved integration of land use and transportation planning.

Furthermore, in its 2017 Scoping Plan‐Identified VMT Reductions and Relationship to State Climate Goals, CARB recommends total VMT per capita rates be reduced to approximately 15 percent below existing conditions. While the current target is 15 percent, CARB periodically revises the target based on changing information and, therefore, the target might be revised in the future. Additionally, for purposes of VMT analysis, the existing setting will follow the base year scenario in the regional travel demand model, SBTAM. It is to be noted that the base year scenario in the model is also periodically revised and, as a result, the existing setting will change accordingly.

Specifically, the State recommends:
 A proposed (residential) project exceeding a level of 15 percent below existing regional average VMT per capita may indicate a significant transportation impact.  A similar threshold would apply to office projects(15 percent below existing regional average VMT per employee).
 VMT generated by retail projects would indicate a significant impact for any net increase in total VMT.

Pursuant to State requirements, the City has established a VMT threshold for development projects, specifically residential and office developments, of 85 percent of the existing regional average as indicative of a significant transportation impact.
14 Figure 3 illustrates the VMT per capita, VMT per employee, and VMT per service population for the City of Big Bear Lake, Big Bear Valley, San Bernardino Mountain Region, and San Bernardino County, calculated using SBTAM.

Figure 3: Average VMT per Capita, per Employee, and per Service Population in the City of Big Bear Lake, Big Bear Valley, San Bernardino Mountain Region and San Bernardino County (SBTAM 2016) Figure 4 illustrates VMT (per capita, per employee, or per service population) thresholds for projects in the City if a project were to utilize a significance threshold of 85 percent of the existing regional VMT (per capita, per employee or per service population).

Other distinct land uses are not identified for threshold development in the OPR TA. For other non‐ residential projects consistent with the General Plan, a significance threshold of no net change in VMT per employee is recommended. In case a general plan amendment is required, such projects would have a significance threshold of 85 percent of the existing regional average VMT per employee. The only exceptions would be hotels, hospitals, medical offices, and recreational (e.g., campgrounds) projects. For such projects, a no net change in VMT per service population is recommended if the project is consistent with the General Plan. Otherwise, such projects would have a significance threshold of 85 percent of the existing regional average VMT per service population.

Evaluation of mixed‐use projectsshould be for each land use component of the project using the most appropriate VMT metric. Credit for internal trip capture should be made. Internal trip capture may be calculated using the latest edition of the Institute of Transportation Engineers (ITE) Trip Generation Handbook, SBTAM or other applicable sources approved by the City. The appropriate methodology

8.7 14.8

45.3 20.4

14.6 35.5

25.5 19.5

42.4 16.3 17.2

29.1 0.0

5.0 10.0

15.0 20.0

25.0 30.0

35.0 40.0

45.0 50.0
Average VMT per Capita Average VMT per Employee Average VMT per Service Population City of Big Bear Lake Big Bear Valley Mountain Region San Bernardino County 15 Figure 4: Average VMT per Capita, per Employee, and per Service Population Thresholdsfor Projects in the City of Big Bear Lake
for calculating project’s internal capture would be determined in consultation with the City’s Traffic Engineer. The significance threshold for these projects would be the respective VMT thresholds for its different land use components.

A lead agency may develop VMT thresholds for other land uses as desired. One approach is to review the City’s General Plan and/or the Southern California Association of Governments (SCAG) Regional Transportation Planning Agency/Sustainable Communities Strategy (RTP/SCS) to identify whether implementation of the plan would result in a reduction of VMT and GHG. If it does, the City may conclude that the implementation of the plan, including all the other land use types, will facilitate achievement of SCAG’sregional climate goals. Therefore, consistency with the plan and no net change in VMT per employee for the other land use types provides a reasonable threshold. However, for projects seeking a general plan amendment, a project exceeding 85 percent of the existing regional average VMT per employee would indicate a significant transportation impact.

This approach would require disclosure of substantial evidence, including the General Plan findings, and other traffic and air quality forecasting support data. Additionally, if the City wishes to establish some other threshold less stringent than the 85 percent of the existing regional average recommended for residential and office projects, a body of substantial evidence would be necessary.

4.2 IMPACT ASSESSMENT
Figure 5 illustrates the process to assess potential VMT and transportation impacts for development entitlement projects. It provides the path from application filing through determination of impacts.

Every development application is unique and may create alternative or modified steps through the process. Each step that diverges from this standard process should be accompanied with substantial

17.3 12.4

30.2 0.0

5.0 10.0

15.0 20.0

25.0 30.0

35.0 Average VMT per Capita Average VMT per Employee Average VMT per Service Population
16 evidence demonstrating compliance with other climate change and GHG emission reduction laws and regulations.

Figure 5: VMT Analysis Process for Development Projects 17 4.2.1 Agency Communication
As part of the site plan review process, the applicant should provide a detailed project description, including potential number of residents added or created by the project, and the applicable VMT analysis methodology. Key elementsinclude a description of the project in sufficient detail to generate trips and the potential catchment area (i.e., trip lengths if no modeling is undertaken), estimated project VMT, project design features that may reduce the VMT from the project development, and the project location and associated existing regional VMT percentages. Further, the applicant or their consultant shall prepare a transportation analysis scope of work for review and approval by the City.

Projects that will influence Caltrans facilities may be subject to the Caltrans Local Development‐ Intergovernmental Review program. As part of the program, Caltrans may review the VMT analysis methodology, findings, and mitigation measures to ensure consistency with statewide standards.

4.2.2 Project Screening
Once a development application is filed and determined to be complete for processing purposes, project screening may commence. If the project meets any one of the screening criteria, it may be presumed to have a less than significant transportation impact. No further VMT analysis would then be necessary and a Notice of Exemption may be filed. The CEQA document should enumerate the screening criteria and how the project meets or exceeds that applicable VMT threshold.

If project screening does not apply, a VMT analysis may be required. The extent of this analysis may be a simple algebraic demonstration or a more sophisticated traffic modeling exercise. This distinction is addressed later in this report.

4.2.3 VMT Identification
The project land use type will determine the appropriate metric to use (i.e., VMT per capita, VMT per employee, VMT per service population, or total VMT). Appropriate VMT metrics for different land uses are stated in Table D.

Table D: VMT Metrics for Land Use Projects
Land Use VMT Metric
Residential VMT per Capita
Office VMT per Employee
Retail Total VMT
Hotel, Campgrounds, Resorts, Hospital, Medical Office Building, Land Use Plan (General Plan/Specific Plan) VMT per Service Population Mixed‐Use Respective VMT metrics for its different
land use components
Other Land Uses VMT per Employee
VMT = Vehicle Miles Traveled
For all projects that require a VMT analysis, use of SBTAM is required unless the project includes a special land use that is difficult to analyze using a travel demand model. For the latter, the City may require a qualitative analysis or an analysis using empirical data as applicable to the project. 18 Next, the project‐generated VMT (per capita, per employee, per service population, or total) is compared to the appropriate significance threshold provided in Table E. If the project VMT metric is less than the significance threshold, the project is presumed to create a less than significant impact.

No further VMT analysis for CEQA purposes would be required.

Should project VMT metrics exceed the significance threshold, mitigation measures will be required.

Itshould be noted that the thresholds identified in Table E are based on the current version of SBTAM (provided by San Bernardino County Transportation Authority [SBCTA] as of December 2021). These thresholds are subject to change when a newer version of SBTAM is available.

Table E: Significance Thresholds for VMT Analysis in the City of Big Bear Lake VMT Metric Threshold
VMT per Capita 17.3
VMT per Employee 12.4
VMT per Service Population 30.2
Source: SBTAM
VMT = Vehicle Miles Traveled

4.3 MITIGATION MEASURES
State law requiresthe project applicant to identify feasible offsetsto mitigate VMT impacts generated by the proposed project. These can come from the mitigation strategies provided by the City (as described in Tables F, G, and H at the end of Chapter 7.0), or selected by the applicant based on their CEQA project experience and expertise. The City must approve and accept the final VMT mitigation program ascribed to the project and the related VMT percentage reduction. A detailed discussion about project‐specific mitigations is included in Section 7.2.1.

If it is determined that the selected VMT mitigation measures effectively reduce the project impact to less than the applicable threshold, the project is presumed to have an impact mitigated to a less than significant level. No further VMT analysis is required. If the project’s VMT impact cannot be mitigated, the City may 1) request the project be redesigned to reduce the VMT impact, or 2) require the preparation of an EIR with a Statement of Overriding Considerations (SOC) for the transportation impacts associated with the project. All feasible mitigation measures must be assigned to and carried out by the project even if an EIR/SOC is prepared.
19 5.0 VMT THRESHOLD ANALYSIS FOR TRANSPORTATION PROJECTS The 2020 CEQA Guidelines include Section 15064.3.b.(2) to address transportation projects. It reads:

For roadway capacity projects, agencies have the discretion to determine the appropriate measure of transportation impact consistent with CEQA and other applicable requirements.

The City may continue to use motor vehicle delay (LOS) metrics for transportation project design and traffic operation purposes aslong asimpactsrelated to “other applicable requirements” are disclosed.

This has generally been interpreted as VMT impacts and other State climate objectives. These other applicable requirements may be found in other parts of an environmental document (e.g., air quality and GHG), or may be provided in greater detail in the transportation section.

In addition, projects processed under federal environmental rules have traditionally included a traffic operational analysis to meet the requirements of the National Environmental Policy Act. Federal review is generally required if a project uses federal funding or involves federal lands. Additional safety evaluations may need to be conducted outside the CEQA process since some desirable safety improvements may not be directly related to CEQA safety impacts.

For projects on the State Highway System, Caltrans will require sponsoring agencies to use VMT as the CEQA transportation impact assessment metric, and to evaluate the amount of VMT that is “attributable to the project” (January 9, 2020, conference). Caltrans’ Intergovernmental Review process will review environmental documents for capacity‐enhancing projects for their analysis of VMT impact.

A VMT assessment of a transportation project should disclose the VMT profile without the project and the difference in the VMT profile with the project. Any increase in VMT attributable to the proposed transportation project would result in a significant impact. A significant transportation project impact is presumed when VMT increases with the project as compared to the ‘No Project’ scenario.

Capacity improvement projects have the potential of producing significant transportation impacts because they tend to induce new travel. The State describes induced travel as the additional motor vehicle travel that is generated by the newly available capacity on the roadway. Induced travel may include route switching, time‐of‐day change, mode shift to single occupancy vehicle, longer trips, new trips to existing destinations, and additional travel due to new development. Current traffic models have limited abilities to forecast new trips and new developments associated with roadway capacity improvements, asland use orsocioeconomic databases are fixed to a specific horizon date. OPR refers to a limited number of published studies that seek to define travel demand elasticities.

The most recent major study (Duranton & Turner 2011, p. 24) estimates an elasticity of 1.0, meaning that every one percent change in lane miles results in a one percent increase in VMT.

One method to quantify induced growth is recommended by the State:
20 To estimate VMT impacts from roadway expansion projects:

1. Determine the total lane‐miles over an area that fully captures travel behavior changes resulting from the project (generally the region, but for projects affecting interregional travel look at all affected regions).

2. Determine the percent change in total lane miles that will result from the project.

3. Determine the total existing VMT over that same area.

4. Multiply the percentage increase in lane miles by the existing VMT, and then multiply that by the elasticity from the induced travel literature:
[% increase in lane miles] × [existing VMT] × [elasticity] = [VMT resulting from the project] OPR assigns this induced growth to project‐induced changes in land use; that is, new land uses that are not included in any approved general or area plan and not accounted for in any traffic‐forecasting tool.

Figure 6 provides a representative illustration of induced VMT attributable to a project.

Source: Presentation: Caltrans Transportation Analysis under CEQA or TAC: Significance Determinations for Induced Travel Analysis (SHCC Pre‐Release Session 2 Jeremy Ketchum, Division of Environmental Analysis, Caltrans; March 2, 2020)
Figure 6: Induced Travel – VMT Attributable to Project
Caltrans has identified a computerized tool to estimate VMT generation from transportation projects.

The tool (https://travelcalculator.ncst.ucdavis.edu) was developed by the University of California, 21 Davis, and is based on travel demand elasticities and the relationship of lane mile additions with growth in VMT. It uses Federal Highway Administration definitions of facility type and ascribes VMT increases to each facility. Output data include increases in million miles of VMT per year. Caltrans is investigating the use of this tool for all of its VMT analyses of capital projects on the State Highway System.

Other options to identify induced growth‐ and project‐related VMT provided by the State include:

1. Employ an expert panel. An expert panel could assess changes to land use development that would likely result from the project. This assessment could then be analyzed by the travel demand model to assess effects on vehicle travel. Induced vehicle travel assessed via this approach should be verified using elasticities found in the academic literature.

2. Adjust model results to align with the empirical research. If the travel demand model analysisis performed without incorporating projected land use changesresulting from the project, the assessed vehicle travel should be adjusted upward to account for those land use changes. The assessed VMT after adjustment should fall within the range found in the academic literature.

3. Employ a land use model, running it iteratively with a travel demand model. A land use model can be used to estimate the land use effects of a roadway capacity increase, and the traffic patterns that result from the land use change can then be fed back into the travel demand model. The land use model and travel demand model can be iterated to produce an accurate result.

A final advisory from the State is provided below:

Whenever employing a travel demand model to assess induced vehicle travel, any limitation or known lack of sensitivity in the analysis that might cause substantial errors in the VMT estimate (for example, model insensitivity to one of the components of induced VMT described above) should be disclosed and characterized, and a description should be provided on how it could influence the analysisresults. A discussion of the potential error or biasshould be carried into analyses that rely on the VMT analysis, such as greenhouse gas emissions, air quality, energy, and noise. (OPR TA page 34)
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23 6.0 VMT THRESHOLD ANALYSIS FOR LAND USE PLANS
The State provides guidance on the treatment of CEQA traffic analyses for land use plans (General Plan, Specific Plan) as follows:
 Analyze the VMT outcomes over the full area over which the plan may substantively affect travel patterns (the definition of region).
 VMT should be counted in full rather than split between origins and destinations (the full impact of the project VMT).

Specifically, OPR states, “A general plan, area plan, or community plan may have a significant impact on transportation if proposed new residential, office or retail land uses would in aggregate exceed the respective thresholds recommended above.” (OPR TA page 18) This recommendation refers to a threshold of 15 percent lower than the existing regional average for residential and office uses and no net gain for retail land uses.

To assess a land use plan, use of a traffic‐forecasting tool is recommended. The total VMT for the plan should be identified for all trips and all potential VMT contributors within the plan area. Model runs should be conducted for the existing base year and the horizon year (the future yearscenario analyzed in the Circulation Element of the City’s General Plan) with project (plan). To capture the effect of all project‐related VMT generated from a land use plan, the project’s VMT per service population (population and employees) should be compared to the existing base year regional VMT per service population to determine project impact.

SB 375 establishes ambitious and achievable GHG reduction targets for the 18 Metropolitan Planning Organizations (MPOs) in the State. Achievement of these targets is to be accomplished through the improved integration of regional land use and transportation planning processes; not solely through the imposition of new regulation on passenger cars and light‐duty trucks. SBCTA is actively engaged in development of the RTP/SCS for San Bernardino County. The SCS details various programs the regional agencies are planning to implement to achieve its designated GHG emission reduction targets. CARB approved the new GHG reduction targets for all 18 MPOs in the State in the spring of 2018.

Other legislative mandates and State policies are also supportive of GHG reduction targets. A sample of these include:
 Assembly Bill 32 (2006) requires statewide GHG emissions reductions to 1990 levels by 2020 and continued reductions beyond 2020.
 SB 32 (2016) requires at least a 40 percent reduction in GHG emissions from 1990 levels by 2030.  Executive Order (EO) B‐30‐15 (2015) sets a GHG emissions reduction target of 40 percent below 1990 levels by 2030.
 EO S‐3‐05 (2005) sets a GHG emissions reduction target of 80 percent below 1990 levels by 2050. 24  EO B‐16‐12 (2012) specifies a GHG emissions reduction target of 80 percent below 1990 levels by 2050 specifically for transportation.

These mandates suggest that a land use plan consistent with the regional RTP/SCS would generally help achieve the target GHG reductions for the region.

California PRC Section 15064.3(b)(4) states (in part) the following:

A lead agency has discretion to choose the most appropriate methodology to evaluate a project’s vehicle miles traveled, including whether to express the change in absolute terms, per capita, per household, or in any other measure.

Since VMT is the largest contributor to GHG emissions, a land use plan consistent with regional RTP/ SCS GHG reductions target would generally not have a significant VMT impact. Therefore, the recommended methodology for conducting VMT assessments for land use plans included in the City of Big Bear Lake VMT Thresholds and Implementation Analysis compares the existing VMT per service population for the region with the expected horizon year VMT per service population for the land use plan (project). The recommended target is to achieve a lower VMT per service population in the horizon year with the proposed land plan compared to the existing condition. For land use plans with a specific land use, VMT per capita or VMT per employee may be used as the metric as appropriate. 25 7.0 MITIGATION STRATEGIES
When a lead agency identifies a potentially significant CEQA VMT impact according to the thresholds described in this report, the agency must identify feasible mitigation measures to avoid or substantially reduce that impact. Unlike LOS impacts, which may be mitigated with location‐specific motor vehicle delay improvements, VMT impacts typically require a more regional approach to mitigation, including the provision of incentives to effect changes in travel behavior. Enforcement of mitigation measures will still be subject to the mitigation monitoring requirements of CEQA, as well as the regular police powers of the agency. VMT mitigation measures may also be incorporated into the design of plans, policies, regulations, or projects.

7.1 DEFINITION OF MITIGATION
Section 15370 of the 2020 State CEQA Guidelines defines mitigations as follows:
“Mitigation” includes:
a. Avoiding the impact altogether by not taking a certain action or parts of an action. b. Minimizing impacts by limiting the degree or magnitude of the action and its implementation.
c. Rectifying the impact by repairing, rehabilitating, or restoring the impacted environment. d. Reducing or eliminating the impact over time by preservation and maintenance operations during the life of the action.
e. Compensating for the impact by replacing or providing substitute resources or environments, including through permanent protection of such resources in the form of conservation easements.

Section 15097 of the CEQA Guidelines states that, “the public agency shall adopt a program for monitoring or reporting on the revisions which it has required in the project and the measures it has imposed to mitigate or avoid significant environmental effects. A public agency may delegate reporting or monitoring responsibilities to another public agency or to a private entity which accepts the delegation; however, until mitigation measures have been completed the lead agency remains responsible for ensuring that implementation of the mitigation measures occurs in accordance with the program.”
VMT mitigations may not necessarily be physical improvements. Such improvements are complex in nature and will significantly depend on changes in traveler behavior. Therefore, it will be important that lead agencies develop an appropriate monitoring program to ensure the implementation of these mitigation measures throughout the life of a project, in compliance with CEQA. The City must also coordinate with other responsible agencies as part of the mitigation monitoring program to evaluate the ongoing feasibility and durability of the mitigations.

Historically, mitigation measures for LOS‐based transportation impacts have addressed either trip generation reductions or traffic‐flow‐capacity enhancements. LOS mitigation measures typically 26 include physical infrastructure improvements adding capacity to intersections, roadways, ramps, and freeways. However, transportation demand management (TDM) activities, active transportation amenities, and other measures designed to reduce the number of new single‐occupancy vehicle trips are also potential LOS mitigation strategies.

VMT mitigation measures are significantly different. Most VMT mitigations may seem feasible from a theoretical perspective, but practical implementation of these strategies as formal CEQA mitigation measures in perpetuity is yet to be tested. Several of these mitigations are contextual and behavioral in nature. Theirsuccess will depend on the size and location of the project as well as expected changes in travel behavior. For example, a project providing a bike share program does not necessarily guarantee a travel mode change among the project’s affected population; the level of improvement may be uncertain and subject to the travel preferences and attitudes of the population affected.

LOS mitigations (such as addition of turn lanes) focus more on rectifying a physical CEQA impact (strategy “c” of State CEQA Guidelines Section 15370). On the contrary, the majority of VMT mitigations (such as commute trip‐reduction programs) aim at reducing or eliminating an impact over time through preservation and monitoring over the life of the project (strategy “d” of State CEQA Guidelines Section 15370). Additionally, some VMT mitigations (such as those focused on land use/ location‐based policies) aim at minimizing impacts by reducing the number of trips generated by the projects (strategy “b” of State CEQA Guidelines Section 15370).

Furthermore, it may be determined that some VMT impacts are not able to be feasibly mitigated at the project level. Most VMT impacts occur within the context of a regional scale of analysis. The incremental change in VMT associated with a project in its particular locational setting might indicate a greater VMT deficit than individual mitigation strategies can offset. Only a regional solution (e.g., completion of a transit system, purchase of more transit buses, or gap closure of a bicycle lane network) may offer the incremental change necessary to reduce the VMT impact to an appropriate level of significance. Also, VMT, as a proxy for GHG emissions, may not require locational specificity.

A project does not necessarily need to diminish the VMT at the project site to provide regional or statewide VMT and GHG reduction benefits. Offsets in an area where the benefit would be greater will have a more effective reduction in VMT and GHG and contribute to achievement of regional and statewide climate goals. This regional perspective provides the basis for cap‐and‐trade style VMT mitigation strategies.

The issues of regionalscale, appropriate and timely fairshare contributions from projects and/or local jurisdictions (partial versus comprehensive participation), and geographic ambiguity confound the certainty of the City’s identification of an effective VMT mitigation strategy. Section 15126.4 of the State CEQA Guidelines states, “Where several measures are available to mitigate an impact, each should be discussed and the basisforselecting a particular measure should be identified. Formulation of mitigation measures shall not be deferred until some future time.” [Emphasis added.] Regional VMT mitigation is considered the most effective method for large‐scale VMT reduction, as cost and implementation barriers are often greater than one project may feasibly accommodate. However, regionally scaled VMT mitigation strategies may be provided in the form of mitigation banks, fees, and/or exchanges, with individual projects subject to contribute to these programs consistent with applicable provisions to ensure compliance and consistency with CEQA and other legal requirements. 27 Section 21099 (b) (4) of the PRC states, “This subdivision [requiring a new transportation metric under CEQA] does not preclude the application of local general plan policies, zoning codes, conditions of approval, thresholds, or any other planning requirements pursuant to the police power or any other authority.” Hence, although automobile delay will no longer be considered a significant impact under CEQA, the City can still require projects to meet the LOS standards designated in its zoning code or general plan. Therefore, a project may still be required to propose LOS improvements for congestion relief in addition to the implementation of any VMT mitigation strategies as required by CEQA.

7.2 MITIGATION MEASURES AND PROJECT ALTERNATIVES

7.2.1 Land Development Projects and Community/General Plans Mitigations and project alternatives for VMT impacts
have been suggested by the OPR. VMT mitigations can
be extremely diverse and can be classified under
several categories such as land use/location, road
pricing, transit improvements, commute trip reduction
strategies, and parking pricing/policy. However, the
issue with VMT mitigations is the quantitative
measurement of the relief provided by the strategies.

How much VMT reduction does a TDM program, a bike share program, a transit route, or one mile of sidewalk provide? Improvementsrelated to VMT reduction strategies have been quantified in sources such as the California Air Pollution Control Officers Association (CAPCOA) report Quantifying Greenhouse Gas Mitigation Measures (CAPCOA Green Book) and by various resources provided by CARB. This information is generally presented with a wide range of potential VMT reduction percentages.

Table F provides a summary of various VMT mitigation measures and project alternatives presented in the CAPCOA Green Book (only those strategies directly attributed to transportation) for development projects. Table G provides a list of mitigations applicable to development projects based on research performed by Deborah Salon, Marlon G. Boarnet, Susan Handy, Steven Spears, and Gil Tal with the support of CARB. For any VMT mitigation measure, the project applicant will be required to provide substantial evidence while identifying a project‐specific value. If that information is not available, the project should apply the low point of provided ranges for VMT reduction. Where a mitigation strategy does not have an identified VMT reduction range, the project applicant would be required to provide a reduction estimate supported by evidence. Tables F, G, and H are included at the end of this chapter.

Asfor land use plans, the potential VMT mitigation measuresfor community/general plans are similar to those available for development projects, with certain modifications. The OPR TA does not specifically identify any VMT mitigationsfor land use plans. However, a set of land use VMT mitigation measures is summarized in Table H of this report, along with the corresponding VMT reduction percentages obtained from CAPCOA.

It must be noted that Tables F and G provide only summaries of the VMT mitigations provided in the sources indicated above. The reader should refer to the original source for further details and for Transit in the City of Big Bear Lake Source: https://www.mountaintransit.org/ 28 subsequent updates to the mitigation measures. Also, Tables F and G do not provide an exhaustive list of VMT mitigation measures for offsetting CEQA transportation impacts. Other measures can also be accepted by the City based on the provision of substantial evidence.

As additional mitigation measures are evaluated to offset VMT impacts in the future for the State CEQA Guidelines process, linkages between a specific strategy and its quantified incremental VMT reduction effect must be established. This process may be based on the observations and measurements provided by other sources or by the City’s experience in these practices. The key to effective VMT mitigation is to base its efficacy on real and substantial evidence.

7.2.2 Transportation Projects
Although OPR provides detailed guidance on the assessment of induced‐growth impacts associated with transportation improvement projects, it leaves the subject of specific VMT mitigation measures ambiguous. Only four strategies are recommended as potential mitigation options:
 Tolling new travel lanes to encourage carpools and fund transit improvements (not applicable to the City);
 Converting existing general‐purpose lanes to HOV or HOT lanes (not applicable to the City);  Implementing or funding off‐site TDM programs; and
 Implementing Intelligent Transportation Systems strategies to improve passenger throughput on existing lanes.

No quantified reduction percentage is allocated to these strategies and currently available data do not offer any substantial evidence that may provide guidance on levels ofsignificance after implementation ofthese strategies. Review ofthe fourrecommended mitigation strategiessuggeststhatOPR is directing strategies away from general‐purpose mixed‐flow lanes on expressways, freeways, and arterial highways. It should be noted, however, that the first two mitigation strategies are not applicable to the City. Additionally, the project description and Purpose and Need may conflict, since congestion relief measures will conflict with VMT reduction strategies. The City would be subject to an SOC for the capital project VMT impact.

7.3 FUNDING MECHANISMS
The change in methodology used for the assessment of CEQA transportation impacts from LOS to VMT will lead to a shift in and the scale of mitigation efforts from local and project‐specific, to a more regional approach. OPR acknowledges the regional nature of VMT impacts and states that regional VMT reduction programs and fee programs (in‐lieu fees and development impact fees) may be appropriate forms of mitigation. Fee programs are particularly useful to address cumulative impacts.

It is very important for the City to coordinate with SBCTA and/or SCAG to develop such mitigation programs that may be used to fund new transit service, or develop applicable active transportation plans or other regionally scaled VMT mitigation activities. These programs are regional in nature and bestsuited for administration by a regional agency. Itshould be noted that SBCTA is currently working on a countywide VMT mitigation fee program. Projects may be able to pay into the fee program to offset project VMT impact. Regional agencies may also wish to coordinate with appropriate 29 stakeholders, including participating local jurisdictions, developers, and other interests while conducting nexus studies and checking for rough proportionality and compliance with CEQA.

Most of the VMT mitigations included in Tables F and G are applicable in urban areas. They are less effective in suburban and rural contexts, where traditional TDM strategies are less feasible. Thus, site‐ specific strategies are more suitable in more densely urbanized areas, whereas program‐levelstrategies may be more appropriate for some projects located in suburban or rural areas. In the latter approach, the cumulative VMT mitigation contributions provided in support of individual developments may be used to fund regional VMT reduction strategies that would not be feasible or cost‐effective at the individual projectscale. Apartfromfee programs, program‐basedmitigation strategiesmay include VMT mitigation exchanges and/or VMT mitigation banks. The VMT mitigation exchange concept requires a developer to select and implement mitigation project(s) from a predetermined list of projects that would serve to reduce the excess new VMT generated by the proposed project. On the other hand, a mitigation banking program would assign monetary values for VMT reductions that would allow developers to purchase the applicable number of VMT reduction credits. These credits would be used to fund larger, regionally scaled VMT mitigation projects throughout the affected region.

As previously discussed, VMT impacts are regional in scope. Hence, there may at times be mitigation requirements that extend beyond the control of the City, and without the ability of the lead agency to manage these mitigations, the impacts might remain significant and unaddressed. Additionally, the identification and management of regionally scaled improvements where developers contribute their fair share to mitigate impacts might prove to be difficult. Therefore, the City may choose to work collaboratively with other jurisdictions within the region to ultimately establish VMT mitigation fee programs, mitigation banks, or exchanges to establish a regional mitigation pathway where developers contribute to a regionally administered VMT mitigation funding pool in a manner commensurate to the impact of their individual project. Procedural flow charts for VMT mitigation banks, exchanges, and impact fees are illustrated in Figures 7, 8, and 9, respectively. 30 Figure 7: Procedural Flow Chart – VMT Bank
Source: VMT Mitigation Through Banks and Exchanges: Understanding New Mitigation Approaches. A White Paper by Fehr & Peers (January 2020). 31 Figure 8: Procedural Flow Chart – VMT Exchange
Source: VMT Mitigation Through Banks and Exchanges: Understanding New Mitigation Approaches. A White Paper by Fehr & Peers (January 2020). 32 Figure 9: Procedural Flow Chart – VMT Impact Fee
Source: Understanding New Mitigation Approaches. A White Paper by Fehr & Peers (January 2020).
# Mitigation Measure VMT Reduction1 Notes
1 Improve or increase access to transit
CAPCOA TST‐2: Not quantified
alone, grouped strategy with TST‐3
'Expand transit network' and TST‐4
'Increase transit service
frequency/speed'; CAPCOA LUT‐5:

0.50% ‐ 24.60%
Notes: CAPCOA TST‐2: Implement Transit Access
Improvements (applicable in urban and suburban
context, and appropriate for residential, retail, office, mixed use, and industrial projects); CAPCOA LUT‐5:

Increase Transit Accessibility [May be grouped with
CAPCOA measures LUT‐3 (mixed use development), SDT‐
2 (traffic calmed streets with good connectivity), and PPT‐ 1 through PPT‐7 (parking management strategies);
measures are applicable in urban and suburban contexts; appropriate in rural context if development site is
adjacent to a commuter rail station with convenient rail service to a major employment center; appropriate for
residential, retail, office, industrial, and mixed‐use
projects]
2 Increase access to common goods and
services, such as groceries, schools, and
daycare
Similar to CAPCOA LUT‐3 (Increase
Diversity of Urban and Suburban
Developments (Mixed Use)): 9.00% ‐

30.00% VMT reduction and
CAPCOA LUT‐4 (Increase
Destination Accessibility): 6.70% ‐

20.00% VMT reduction
Notes: Similar to CAPCOA LUT‐3 (Increase Diversity of
Urban and Suburban Developments (Mixed Use) ‐
Applicable in urban and suburban context; negligible in rural context (unless the project is a master‐planned
community; appropriate for mixed‐use projects) and
CAPCOA LUT‐4 (Applicable in urban and suburban
context, negligible in rural context, appropriate for
residential, retail, office, industrial, and mixed‐use
projects)
3 Incorporate affordable housing into the
project 0.04% ‐ 1.20%
Notes: Similar measure is CAPCOA LUT‐6 [Integrate
Affordable and Below Market Rate Housing] ‐ [Applicable in urban and suburban contexts; negligible impact in a
rural context unless transit availability and proximity to jobs/services are existing characteristics; appropriate for residential and mixed‐use projects]
4 Incorporate neighborhood electric vehicle
network 0.50% ‐ 12.70%
Notes: CAPCOA SDT‐3 [Neighborhood electric vehicles
(NEV) would result in a mode shift and therefore reduce the traditional vehicle VMT and GHG emissions. Range
depends on the available NEV network and support
facilities, NEV ownership levels, and the degree of shift from traditional; measure is applicable in urban,
suburban, and rural context, for small citywide or large multi‐use developments, and appropriate for mixed‐use
projects]
Table F ‐ Vehicle Miles Traveled Mitigation Measures for Land Development Projects R:\GBL2101\VMT Mitigations_Master List.xlsx\Land Dev Proj  (12/6/2021) # Mitigation Measure VMT Reduction1 Notes
Table F ‐ Vehicle Miles Traveled Mitigation Measures for Land Development Projects 5 Orient project towards transit, bicycle, and
pedestrian facilities
1) 0.25% ‐ 0.5% (0.25% reduction is
attributed for a project oriented
towards a planned corridor and

0.5% reduction is attributed for a
project oriented towards an
existing corridor) (as per the
Sacramento Metropolitan Air
Quality Management District
(SMAQMD) Recommended
Guidance for Land Use Emission
Reductions), 2) 0.5% reduction in
VMT per 1% increase in transit
frequency and per 10% increase in
transit ridership (as per the Center
for Clean Air Policy (CCAP)
Transportation Emission
Guidebook )
Notes: CAPCOA LUT‐7 [Orient project toward non‐auto
corridor]; Grouped strategy with LUT‐3 (Increase
Diversity of Urban and Suburban Developments (Mixed
Use) ; there is no sufficient evidence that the measures results in non‐negotiable trip reduction unless combined with other measures, including neighborhood design,
density and diversity of development, transit accessibility and pedestrian and bicycle network improvements; the
measure is applicable for urban or suburban context
(may be applicable in a master‐planned rural community) and is appropriate for residential, retail, office, industrial, and mixed use projects
6 Provide pedestrian network improvements 0.00% ‐ 2.00% Notes: CAPCOA SDT‐1 [applicable in urban, suburban,
and rural context; appropriate for residential, retail, office, industrial, and mixed‐use projects; reduction
benefit only occurs if the project has both pedestrian
network improvements on site and connections to the
larger off‐site network]. This can be considered under
Technical Advisory Measure 'Improve pedestrian or
bicycle networks, or transit service'
7 Incorporate bike lane street design (on‐site)
1% increase in share of workers
commuting by
bicycle (for each additional mile of
bike lanes
per square mile) (Bicycle
Commuting and Facilities in Major
U.S. Cities: If You Build Them,
Commuters Will Use Them –
Another Look by Dill and Carr
(2003)); 258% ‐ 830% increase in
bicycle community (Moving Cooler:

An Analysis of Transportation
Strategies
for Reducing Greenhouse Gas
Emissions by Cambridge
Systematics); 0.075% increase in
bicycle commuting with each mile
of bikeway per 100,000 residents
(If You Build Them, Commuters Will
Use Them; Cross‐Sectional Analysis
of Commuters and Bicycle Facilities
by Nelson and Allen (1997))
Notes: CAPCOA SDT‐5 [Grouped strategy, benefits of Bike Lane Street Design are small and should be grouped with the LUT‐9 (Improve Design of Development) strategy to
strengthen street network characteristics and enhance
multi‐modal environments], the measure is applicable in urban and suburban contexts and is appropriate for
residential, retail, office, industrial, and mixed‐use
projects. This can be considered under Technical Advisory Measure 'Improve pedestrian or bicycle networks, or
transit service'
R:\GBL2101\VMT Mitigations_Master List.xlsx\Land Dev Proj  (12/6/2021) # Mitigation Measure VMT Reduction1 Notes
Table F ‐ Vehicle Miles Traveled Mitigation Measures for Land Development Projects 8 Expand transit network 0.10% – 8.20%
Notes: CAPCOA TST‐3; Measure applicable in urban and
suburban context, maybe applicable in rural context but no literature documentation available, appropriate for
specific or general plans. This can be considered under Technical Advisory Measure 'Improve pedestrian or
bicycle networks, or transit service'
9 Increase transit service frequency/speed 0.02% – 2.50% Notes: CAPCOA TST‐4, applicable in urban and suburban
context, maybe applicable in rural context but no
literature documentation available, appropriate for
specific or general plans. This can be considered under Technical Advisory Measure 'Improve pedestrian or
bicycle networks, or transit service'
10 Provide a Bus Rapid Transit System 0.02% – 3.20%
Notes: CAPCOA TST‐1 (Applicable in urban and suburban
context; negligible in rural context; appropriate for
specific or general plans). This can be considered under Technical Advisory Measure 'Improve pedestrian or
bicycle networks, or transit service.'
11 Required project contributions to
transportation infrastructure improvement
projects
Not Quantified: Grouped strategy
(with RPT‐2 and TST‐1 through 7)
Notes: CAPCOA RPT‐3 (Applicable in urban, suburban and
rural context; appropriate for residential, retail, office, mixed use, and industrial projects); measure similar to some of the measures discussed above. This can be
considered under Technical Advisory Measure 'Improve
pedestrian or bicycle networks, or transit service.'
12 Increase destination accessibility 6.70% – 20.00%
Notes: CAPCOA LUT‐4 [Destination accessibility measured in terms of the number of jobs or other attractions
reachable within a given travel time, which tends to be the highest at central locations and lowest at peripheral ones; the location of the project also increases the
potential for pedestrians to walk and bike to these
destinations and therefore reduces VMT; applicable for
urban and suburban contexts, negligible impact in a rural context; appropriate for residential, retail, office,
industrial, and mixed‐use projects].  This can be
considered under Technical Advisory Measure 'Improve
pedestrian or bicycle networks, or transit service'
13 Provide traffic calming measures 0.25% – 1.00%
Notes: CAPCOA SDT‐2 [applicable in urban, suburban,
and rural contexts; appropriate for residential, retail, office, industrial, and mixed‐use projects]
R:\GBL2101\VMT Mitigations_Master List.xlsx\Land Dev Proj  (12/6/2021) # Mitigation Measure VMT Reduction1 Notes
Table F ‐ Vehicle Miles Traveled Mitigation Measures for Land Development Projects 14 Provide bike parking in non‐residential
projects

0.625% (as per the Center for Clean
Air Policy (CCAP) Transportation
Emission Guidebook ) and 258% ‐
830% increase in bicycle
community (Moving Cooler: An
Analysis of Transportation
Strategies for Reducing
Greenhouse Gas Emissions by
Cambridge Systematics)
Notes: CAPCOA SDT‐6 [Bike Parking in Non‐Residential
projects has minimal impacts as a standalone strategy
and should be grouped with the LUT‐9 (Improve Design
of Development) strategy to encourage bicycling by
providing strengthened street network characteristics
and bicycle facilities]; the measure is applicable in urban, suburban, and rural contexts; appropriate for retail,
office, industrial, and mixed‐use projects
15 Provide bike parking with multi‐unit
residential projects
Not Quantified
Notes: CAPCOA SDT‐7 [Grouped Strategy; the benefits of
Bike Parking with Multi‐Unit Residential Projects have no quantified impacts and should be grouped with the LUT‐9 (Improve Design of Development) strategy to encourage
bicycling by providing strengthened street network
characteristics and bicycle facilities. The measure is
applicable in urban, suburban, or rural contexts. It is appropriate for residential projects.]
16 Limit or eliminate parking supply 5.00% ‐ 12.50%
Notes: CAPCOA PDT‐1 (applicable in urban and suburban
context, negligible in rural context, appropriate for
residential, retail, office, industrial, and mixed‐use
projects); reduction can be counted only if spillover
parking is controlled (via residential permits and on‐
street market parking); follow multi‐faceted strategy
including 1) elimination/reduction of minimum parking
requirements, 2) creation of maximum parking
requirements, and 3) provision of shared parking
17 Unbundle parking costs from property costs 2.60% ‐ 13.00% Notes: CAPCOA PDT‐2 (applicable in urban and suburban
context, negligible in rural context, appropriate for
residential, retail, office, industrial and mixed‐use
projects; complimentary strategies include workplace
parking pricing)
18 Provide parking cash‐out programs 0.60% – 7.70% commute VMT Notes: CAPCOA TRT‐15 [Implement employee parking
"cash‐out"; the term “cash out” is used to describe the employer providing employees with a choice of forgoing
their current subsidized/free parking for a cash payment equivalent to the cost of the parking space to the
employer. The measure is applicable in urban and
suburban context; it is not applicable in rural context; it is appropriate for retail, office, industrial, and mixed‐use projects. Restrictions are applied only if complementary strategies are in place: a) Residential parking permits and market rate public on‐street parking to prevent spill over parking; b) Unbundled parking ‐ is not required but
provides a market signal to employers to forgo paying for parking spaces and “cash‐out” the employee instead. In
addition, unbundling parking provides a price with which employers can utilize as a means of establishing “cash‐ out” prices.

R:\GBL2101\VMT Mitigations_Master List.xlsx\Land Dev Proj  (12/6/2021) # Mitigation Measure VMT Reduction1 Notes
Table F ‐ Vehicle Miles Traveled Mitigation Measures for Land Development Projects 19 Implement or provide access to a commute
reduction program ‐ Voluntary 1.00% ‐ 6.20% commute VMT Notes: CAPCOA TRT‐1: Commute Trip Reduction Program
– Voluntary, is a multi‐strategy program that
encompasses a  combination of individual measures
described CAPCOA measures TRT‐3 through TRT‐9. It is
presented as a means of preventing double‐counting of
reductions for individual measures that are included in this strategy. It does so by setting a  maximum level of reductions that should be permitted for a combined set
of strategies within a voluntary program. The main
difference between a voluntary and a required program
is: A) Monitoring and reporting is not required
B) No established performance standards (i.e. no trip
reduction requirements). The measure is applicable in
urban and suburban contexts, negligible in a rural
context, unless large employers exist and suite of
strategies implemented are relevant in rural settings. The measure is appropriate for retail, office, industrial, and mixed‐use projects.
20 Implement or provide access to Commute
Trip Reduction Program – Required
implementation/monitoring

4.2% – 21.0% commute VMT
Notes: CAPCOA TRT‐2 (Commute Trip Reduction Program
is a multi‐strategy program that encompasses a
combination of individual measures from TRT‐3 through
TRT‐9. It is presented as a means of preventing double‐ counting of reductions for individual measures that are included in this strategy. It does so by setting a maximum level of reduction that should be permitted for a
combined set of strategies within a program that is
contractually required of the development sponsors and
managers and accompanied by a regular performance
monitoring and reporting program. Check examples of
Tucson, Arizona and South San Francisco, CA from
CAPCOA. The measure is applicable in urban and
suburban contexts; it is negligible in rural context, unless large employees exist, and suite of strategies
implemented are relevant in rural settings; jurisdiction level only)
21 Provide ride‐sharing program 1.00% – 15.00% commute VMT Notes: CAPCOA TRT‐3 [Provide Ride‐Sharing Programs:
applicable in urban and suburban context; Negligible
impact in many rural contexts, but can be effective when a large employer in a rural area draws from a workforce in an urban or suburban area, such as when a major
employer moves from an urban location to a rural
location; appropriate for residential, retail, office,
industrial, and mixed‐use projects]
22 Implement car‐sharing program 0.40% – 0.70%
Notes: CAPCOA TRT‐9 [urban and suburban context,
negligible in rural context, and appropriate for
residential, retail, office, industrial, and mixed‐use
projects]
R:\GBL2101\VMT Mitigations_Master List.xlsx\Land Dev Proj  (12/6/2021) # Mitigation Measure VMT Reduction1 Notes
Table F ‐ Vehicle Miles Traveled Mitigation Measures for Land Development Projects 23 Implement bike‐sharing program
Taking evidence from the
literature, a 135‐300% increase in
bicycling (of which roughly 7% are
shifting from vehicle travel) results
in a negligible impact (around

0.03% VMT reduction)
Notes: CAPCOA TRT‐12 [This measure has minimal
impacts when implemented alone. The strategy's
effectiveness is heavily dependent on the location and
context. Bike‐sharing programs have worked well in
densely populated areas (examples in Barcelona, London, Lyon, and Paris) with existing infrastructure for bicycling.

Bike sharing programs should be combined with Bike
Lane Street Design (SDT‐5) and Improve Design of
Development (LUT‐9). The measure is applicable in urban and suburban‐center context only; it is negligible in a rural context; appropriate for residential, retail, office, industrial, and mixed‐use projects
24 Provide transit passes
Similar to CAPCOA TRT‐4
[Implement Subsidized or
Discounted Transit Program]; for
TRT‐4, commute VMT reduction is

0.30% ‐ 20.00%
Notes: Similar to CAPCOA TRT‐4 [Implement Subsidized
or Discounted Transit Program]
25 Shifting single occupancy vehicle trips to
carpooling or vanpooling, for example
providing ride‐matching or shuttle services

0.30% ‐ 13.40% commute VMT
reduction (for CAPCOA TRT‐11:

Provide Employer‐Sponsored
Vanpool/Shuttle); 7.20% ‐ 15.80%
school VMT reduction (for CAPCOA
TRT‐10: Implement a School Pool
Program)
Notes: Similar to CAPCOA TRT‐11 (Provide employer‐
sponsored vanpool/shuttle) ‐ the measure is applicable
for urban, suburban, and rural context, and is
appropriate for office, industrial, and mixed‐use projects; Similar measure is CAPCOA TRT‐10 (Implement a School
Pool Program: Applicable for urban, suburban, and rural context and appropriate for residential and mixed‐use
projects)
26 Implement a school pool program

7.20% ‐ 15.80% school VMT
reduction
Notes: CAPCOA TRT‐10 [This project will create a
ridesharing program for school children. Most school
districts provide bussing services to public schools only.

School Pool helps match parents to transport students to private schools, or to schools where students cannot
walk or bike but do not meet the requirements for
bussing. The measure is applicable in urban, suburban,
and rural context and is appropriate for residential and mixed‐use projects.]
27 Operate free direct shuttle service
CAPCOA TST‐6 (Provide Local
Shuttles): Not Quantified; 0.30% ‐

13.40% commute VMT reduction
(for CAPCOA TRT‐11: Provide
Employer‐Sponsored
Vanpool/Shuttle)
Notes: CAPCOA TST‐6 (Provide Local Shuttles ‐ grouped
strategy with TST‐5 'Provide Bike Parking Near Transit' and TST‐4 'Increase Transit Service Frequency/Speed') ‐ Applicable in urban/suburban context; appropriate for
large residential, retail, office, mixed use, and industrial projects; solves the "first mile/last mile" problem;
CAPCOA TRT‐11 (Provide employer‐sponsored
vanpool/shuttle) ‐ the measure is applicable for urban, suburban, and rural context, and is appropriate for office, industrial, and mixed‐use projects. This measure can be considered under the Technical Advisory Measure
'Shifting single occupancy vehicle trips to carpooling or vanpooling, for example providing ride matching
services.'
R:\GBL2101\VMT Mitigations_Master List.xlsx\Land Dev Proj  (12/6/2021) # Mitigation Measure VMT Reduction1 Notes
Table F ‐ Vehicle Miles Traveled Mitigation Measures for Land Development Projects 28 Provide teleworking options 0.07% ‐ 5.50% commute VMT Notes: CAPCOA TRT‐6 [Applicable in urban, rural, and
suburban contexts; appropriate for retail, office,
industrial, and mixed‐use projects]
29 Subsidize public transit service upgrades Not Quantified Notes: Similar to CAPCOA TST‐2 through TST‐4 30 Implement subsidized or discounted transit
program

0.30% – 20.00% commute VMT
Notes: CAPCOA TRT‐4 [Implement subsidized or
discounted transit program (the measure is applicable in urban and suburban context, negligible in a rural context, appropriate for residential, retail, office, industrial, and mixed‐use projects); The project will provide
subsidized/discounted daily or monthly public transit
passes. The project may also provide free transfers
between all shuttles and transit to participants. These passes can be partially or wholly subsidized by the
employer, school, or development. Many entities use
revenue from parking to offset the cost of such a project.

The measure is included under the Technical Advisory
Measure 'Provide incentives or subsidies that increase
the use of modes other than single‐occupancy vehicle.'
31 Subsidize vanpool 0.30% ‐ 13.40% commute VMT
Notes: Similar to CAPCOA TRT‐11 (Provide Employer‐
Sponsored Vanpool/Shuttle: applicable in urban,
suburban, and rural context; appropriate for office,
industrial, and mixed‐use projects). The measure is
included under the Technical Advisory Measure 'Provide
incentives or subsidies that increase the use of modes
other than single‐occupancy vehicle.'
32 Providing on‐site amenities at places of work,
such as priority parking for carpools and
vanpools, secure bike parking, and showers
and locker rooms
22% increase in bicycle mode share
(UK National Travel Survey)/2%‐5%
reduction in commute vehicle trips
(Transportation Demand
Management
Encyclopedia )/0.625% reduction in
VMT (Center for Clean Air Policy
(CCAP) Emission Guidebook )
Notes: CAPCOA TRT‐5 [Provide End of Trip Facilities]: End‐ of‐trip facilities have minimal impacts when implemented alone. This strategy’s effectiveness in reducing vehicle miles traveled (VMT) depends heavily on the suite of
other transit, pedestrian/bicycle, and demand
management measures offered. End‐of trip facilities
should be grouped with Commute Trip Reduction (CTR)
Programs (TRT‐1: Implement Commute Trip Reduction
Program ‐ Voluntary through TRT‐2: Implement Commute
Trip Reduction Program – Required
Implementation/Monitoring) and TRT‐3 (Provide Ride‐
Sharing Programs)
33 Provide employee transportation
coordinators at employment sites
Not Quantified Included as part of CAPCOA TRT‐1 (Implement Commute Trip Reduction Program ‐ Voluntary)
34 Provide a guaranteed ride home service to
users of non‐auto modes Not Quantified ‐
35 Locate project in an area of the region that
already exhibits low VMT

10.00% ‐ 65.00%
Notes: CAPCOA LUT‐2 (Applicable in urban and suburban
contexts; negligible in rural contexts; appropriate for residential, retail, office, industrial, and mixed‐use
projects)
R:\GBL2101\VMT Mitigations_Master List.xlsx\Land Dev Proj  (12/6/2021) # Mitigation Measure VMT Reduction1 Notes
Table F ‐ Vehicle Miles Traveled Mitigation Measures for Land Development Projects 36 Locate project near transit 0.50% ‐ 24.60%
Notes: CAPCOA LUT‐5 [May be grouped with CAPCOA
measures LUT‐3 (mixed use development), SDT‐2 (traffic
calmed streets with good connectivity), and PPT‐1
through PPT‐7 (parking management strategies);
measures are applicable in urban and suburban contexts; appropriate in rural context if development site is
adjacent to a commuter rail station with convenient rail service to a major employment center; appropriate for
residential, retail, office, industrial, and mixed‐use
projects]
37 Increase project/development density 1.50% ‐ 30.00%
Notes: CAPCOA LUT‐1 (Applicable in urban and suburban
contexts only; negligible in rural context; appropriate for residential, retail, office, industrial, and mixed‐use
projects)
38 Increase the mix of uses within the project or
within the project's surroundings 9.00% ‐ 30.00%
Notes: CAPCOA LUT‐3: Increase Diversity of Urban and
Suburban Developments (Mixed Use) [Applicable in
urban and suburban context, negligible in rural context, and appropriate for mixed‐use projects]
39 Improve network connectivity and/or
increase intersection density on the project
site
Similar measure is CAPCOA LUT‐9
[Improve Design of Development]:

3.0% ‐ 21.3% reduction in VMT
Notes: Similar measure to CAPCOA LUT‐9 (Improve
Design of Development)
40 Deploy management strategies (e.g., pricing,
vehicle occupancy requirements) on
roadways or roadway lanes.

CAPCOA RPT‐1: 7.90% ‐ 22.00%
Notes: Similar CAPCOA measure is RPT‐1 (Road
Pricing/Management: Implement Area or Cordon Pricing)
41 Price workplace parking 0.10% ‐ 19.70% commute VMT
Notes: CAPCOA TRT‐14 [Urban and suburban context;
Negligible impact in a rural context; Appropriate for
retail, office, industrial, and mixed‐use projects;
Reductions applied only if complementary strategies are in place:
o Residential parking permits and market rate public on‐ street parking ‐ to prevent spill‐over parking
o Unbundled parking ‐ is not required but provides a
market signal to employers to transfer over the, now
explicit, cost of parking to the employees. In addition, unbundling parking provides a price with which
employers can utilize as a means of establishing
workplace parking prices
42 Require residential area (on‐street) parking
permits 0.09% ‐ 0.36%
Notes: CAPCOA PDT‐4 (applicable for urban context and
appropriate for residential, retail, office, mixed use, and industrial projects); the project will require the purchase of residential parking permits (RPPs) for long‐term use of on‐street parking in residential areas; permits reduce the impact of spillover parking in residential areas adjacent to commercial areas, transit stations, or other locations where parking may be limited and/or priced; Grouped
strategy (with measures PDT‐1 'Limit parking supply', PDT‐ 2 'Unbundle parking costs from property cost' and PDT‐3 'Implement market price public parking (on‐street)')
R:\GBL2101\VMT Mitigations_Master List.xlsx\Land Dev Proj  (12/6/2021) # Mitigation Measure VMT Reduction1 Notes
Table F ‐ Vehicle Miles Traveled Mitigation Measures for Land Development Projects 43 Locate project near bike path/bike lane 0.625%
Notes: CAPCOA LUT‐8 (Grouped strategy with 'Increase
Destination Accessibility'; the measure is most effective when applied in combination of multiple design elements that encourage this use; strategy should be grouped with 'Increase Destination Accessibility' strategy to increase the opportunities for multi‐modal travel; measure is
applicable in urban or suburban context, may be
applicable in a rural master planned community;
appropriate for residential, retail, office, industrial, and mixed‐use projects
44 Implement Commute Trip Reduction
Marketing 0.80% ‐ 4.00% commute VMT
Notes: CAPCOA TRT‐7 (applicable in urban and suburban
context; negligible in rural context; appropriate for
residential, retail, office, industrial, and mixed‐use
projects)
45 Education and encouragement ‐ Voluntary
travel behavior change program

1.00% ‐ 6.20% commute VMT
Notes: Similar to CAPCOA TRT‐1 (Implement Commute
Reduction Program ‐ Voluntary)
46 Education and encouragement ‐ Promotions
and marketing 0.80% ‐ 4.00% commute VMT
Notes: Similar to CAPCOA TRT‐7 [Implement Commute
Reduction Marketing]
47 Implement neighborhood shuttle Not Quantified
Notes: CAPCOA TST‐6 (Provide Local Shuttles ‐ grouped
strategy with TST‐5 'Provide Bike Parking Near Transit' and TST‐4 'Increase Transit Service Frequency/Speed') ‐ Applicable in urban/suburban context; appropriate for
large residential, retail, office, mixed use, and industrial projects; solves the "first mile/last mile" problem
48 Trip cap Not Quantified ‐
49 Implement market price public parking
(On‐street) 2.80% – 5.50%
CAPCOA PDT‐3 (applicable in urban and suburban
context; negligible in rural context; appropriate for retail, office, and mixed‐use projects; applicable in a specific or general plan context only, reduction can be counted only if spillover parking is controlled (via residential permits); studies conducted in downtown areas, and thus should
be applied carefully if project is not in a central
business/activity center
50 Implement area or cordon pricing 7.90%‐ 22.00%
Notes: CAPCOA RPT‐1; Applicable in Central Business
District or urban center only
51 Create urban non‐motorized zones 0.01% – 0.20% annual VMT reduction
Notes: CAPCOA SDT‐4 [The project, if located in a CBD or major activity center, will convert a percentage of its roadway miles to transit malls, linear parks, or other
nonmotorized zones. These features encourage non‐
motorized travel and thus a reduction in VMT. This
measure is most effective when applied with multiple
design elements that encourage this use. The benefits of Urban Non‐Motorized Zones alone have not been shown
to be significant. (considered grouped strategy with SDT‐ 1 (provide pedestrian network improvements); this is
applicable in urban context only and appropriate for
residential, retail, office, industrial, and mixed‐use
projects]
R:\GBL2101\VMT Mitigations_Master List.xlsx\Land Dev Proj  (12/6/2021) # Mitigation Measure VMT Reduction1 Notes
Table F ‐ Vehicle Miles Traveled Mitigation Measures for Land Development Projects 52 Install park‐and‐ride lots
Two sources: 0.1% ‐ 0.5% VMT
reduction (as per 2005 Federal
Highway Administration (FHWA)
study) and 0.50% VMT reduction
per day (as per Washington State
Department of Transportation
(WSDOT))
Notes: CAPCOA RPT‐4 (Applicable in suburban and rural
context; appropriate for residential, retail, office, mixed use, and industrial projects); Grouped strategy with RPT‐ 1, TRT‐11, TRT‐3, and TRT‐1 through 6
53 Electrify loading docks and/or require idling‐
reduction systems
26% ‐ 71% reduction in Truck
refrigeration units (TRU) idling GHG
emissions
Notes: CAPCOA VT‐1 (Measure applicability: Truck
refrigeration units (TRU))
54 Utilize alternative fueled vehicles
Reduction in GHG emissions varies
depending on vehicle type, year,
and associated fuel economy
Notes: CAPCOA VT‐2 (Measure applicability: vehicles)
55 Utilize electric or hybrid vehicles 0.40% ‐ 20.30% reduction in GHG emissions
Notes: CAPCOA VT‐3 (Measure applicability: vehicles)
56 Provide bike parking near transit Not Quantified
Notes: CAPCOA TST‐5 (should be implemented with other
two measures as mentioned to encourage multi‐modal
use in the area and provide ease of access to nearby
transit for bicyclists (measure applicable in urban and suburban context; appropriate for residential, retail,
office, mixed use, and industrial projects); Grouped
strategy (with measures TST‐3 'Expand transit network'
and TST‐4 'Increase transit service frequency/speed')
57 Improve design of development 3.00% ‐ 21.30%
Notes: CAPCOA LUT‐9 (Include design elements to
enhance walkability and connectivity; improved street
network characteristics within a neighborhood such as
street accessibility; design also measured in terms of
sidewalk coverage, building setbacks, street widths,
pedestrians crossings, presence of street trees, and a
host of other physical variables that differentiate
pedestrian‐oriented environments from auto‐oriented
environments); measure is applicable in the urban and
suburban contexts, negligible impact in rural context;
appropriate for residential, retail, office, industrial, and mixed‐use projects
58 Provide electric vehicle parking Not Quantified
Notes: CAPCOA SDT‐8 [This is a grouped strategy and the benefits of electric vehicle parking may be quantified
when grouped with the use of electric vehicles and or
SDT‐3 (Implement a Neighborhood Electric Vehicle (NEV)
Network). This measure is applicable in urban or
suburban contexts and is appropriate for residential,
retail, office, mixed use, and industrial projects.]
R:\GBL2101\VMT Mitigations_Master List.xlsx\Land Dev Proj  (12/6/2021) # Mitigation Measure VMT Reduction1 Notes
Table F ‐ Vehicle Miles Traveled Mitigation Measures for Land Development Projects 59 Dedicated land for bike trails Not Quantified
Notes: CAPCOA SDT‐9 [Larger projects may be required
to provide for, contribute to, or dedicate land for the provision of off‐site bicycle trails linking the project to designated bicycle commuting routes in accordance with
an adopted citywide or countywide bikeway plan. The
benefits of Land Dedication for Bike Trails have not been quantified and should be grouped with the LUT‐9
(Improve Design of Development) strategy to strengthen
street network characteristics and improve connectivity to off‐site bicycle networks. The measure is applicable in urban, suburban, or rural contexts and is appropriate for large residential, retail, office, mixed use, and industrial projects.]
60 Implement school bus program

38.00% ‐ 63.00% school VMT
reduction
Notes: CAPCOA TRT‐13 [Applicable in urban, suburban,
and rural context; appropriate for residential and mixed‐ use projects]
61 Implement preferential parking permit
program
Not Quantified
Notes: CAPCOA TRT‐8 [The project will provide
preferential parking in convenient locations (such as near public transportation or building front doors) in terms of free or reduced parking fees, priority parking, or reserved parking for commuters who carpool, vanpool, ride‐share
or use alternatively fueled vehicles. The project will
provide wide parking spaces to accommodate vanpool
vehicles. The impact of preferential parking permit
programs has not been quantified by the literature and is likely to have negligible impacts when implemented
alone. This strategy should be grouped with Commute
Trip Reduction (CTR) Programs (TRT‐1 and TRT‐2) and TRT‐ 3 (Provide Ride‐Sharing Programs) as a complementary
strategy for encouraging non‐single occupant vehicle
travel. This measure is applicable in urban and suburban contexts and is appropriate for residential, retail, office, mixed use, and industrial projects.]
Notes:

VMT = Vehicle Miles Traveled; CAPCOA = California Air Pollution Control Officers Association; OPR = Office of Planning and Research; TA = Technical Advisory; HOV = High Occup CAPCOA Transportation Mitigation Categories (LU = Land Use/Location, SD = Neighborhood/Site Enhancements, PD = Parking Policy/Pricing, TR = Commute Trip Reduction Progr 1 VMT reduction numbers obtained from Quantifying Greenhouse Gas Mitigation Measures published by the California Air Pollution Control Officers Association in August 2010.

R:\GBL2101\VMT Mitigations_Master List.xlsx\Land Dev Proj  (12/6/2021) # Mitigation Measure VMT Reduction2 Notes
1 Improve or increase access to transit 1.3% ‐ 5.8%
Variable: Various factors associated with proximity to transit stop (please refer to How do Local Actions Affect CMT? A Critical Review of the Emperical Evidence (Salon, D., Boarnet, M.G., Handy, S., Spears, S., and Tal, G.) 2 Land Use Mix Elasticity: 0.02 ‐ 0.10 Variable: Entropy ‐ variety and balance of land‐use types within a neighborhood 3 Regional Accessibility Elasticity: 0.05 ‐ 0.25
Variable: Various factors associated with job accessibility and distance to CBD (please refer to How do Local Actions Affect CMT? A Critical Review of the Emperical Evidence (Salon, D., Boarnet, M.G., Handy, S., Spears, S., and Tal, G.) 4 Job‐Housing Balance Elasticity: 0.06 ‐ 0.31 for
commute VMT
Variable: Various factors associated with job accessibility (please refer to How do Local Actions Affect CMT? A Critical Review of the Emperical Evidence (Salon, D., Boarnet, M.G., Handy, S., Spears, S., and Tal, G.)
5 Provide Pedestrian Network Improvements
Elasticity: 0.00 ‐ 0.02 for
sidewalk length, 0.19 for
Pedestrian Environment Factor
6 Provide Bicycling Network Improvements No effect on VMT 7 Implement Transit Improvements No effect on VMT
8 Voluntary Travel Behavior Change (VTBC)
Program
5% ‐ 12%
9 Implement Employer‐Based Trip Reduction
(EBTR) Program

1.33% ‐ 6% of commute VMT
10 Provide telecommuting options
Home‐based telecommuting:

48.1% for household VMT,

66.5% ‐ 76.6% for all personal
VMT, and 90.3% for commute
VMT only; Center‐based
telecommuting: 53.7% ‐ 64.8%
for all personal VMT and 62.0% ‐

77.2% for commute VMT only
11 Increase Project/Development Density Elasticity: <=0.07 ‐ 0.19 Variable: residential density 12 Improve network connectivity and/or
increase intersection density on the project
site
Elasticity: ‐0.46 ‐ 0.59
Variable: Various factors associated with intersection or street density (please refer to How do Local Actions Affect CMT? A Critical Review of the Emperical Evidence (Salon, D., Boarnet, M.G., Handy, S., Spears, S., and Tal, G.) 13 Implement Road Pricing 10% ‐ 14.6%
Variable: Different road prices in various parts of the US (please refer to How do Local Actions Affect CMT? A Critical Review of the Emperical Evidence (Salon, D., Boarnet, M.G., Handy, S., Spears, S., and Tal, G.)
14 Implement Parking Cash‐out Programs or
Workplace Parking Pricing
12% of commute VMT (parking
cashout); 2.3% ‐ 2.9% for $3 per
day workplace parking price;

2.8% for price increase
equivalent to 60% hourly value
of commuter travel time cost
Notes:
1 2
VMT = Vehicle Miles Traveled
All mitigation measures have been obtained from How do Local Actions Affect VMT? A Critical Review of the Emperical Evidence (Salon, D., Boarnet, M.G., Handy, S., Spears, S., and Tal, G.).

All VMT reduction numbers have been obtained fromHowdo LocalActionsAffect VMT?ACritical Reviewofthe Emperical Evidence (Salon, D., Boarnet, M.G., Handy, S., Spears, S., and Tal, G.).

Table G ‐ Vehicle Miles Traveled Mitigation Measures1
R:\GBL2101\VMT Mitigations_Master List.xlsx\Boarnet and Handy  (12/6/2021) # Mitigation Measure VMT Reduction2
1 Modify land use plan to increase development in areas with low VMT/capita characteristics and/or decrease development in areas with high VMT/capita characteristics
Not quantified in CAPCOA
2 Provide enhanced bicycle and/or pedestrian facilities

0.00% ‐ 2.00% (for pedestrian network
improvements); Multiple measures for
bike facilities, refer to Table A for VMT
reduction percentages
3 Add roadways to the street network if those roadways would provide shorter travel paths for existing and/or future trips
Not quantified in CAPCOA
4 Improve or increase access to transit
CAPCOA TST‐2 (Implement transit
access improvements): Not quantified
alone, grouped strategy with TST‐3
(Expand transit network) and TST‐4
(Increase transit service
frequency/speed); CAPCOA LUT‐5
(Increase transit accessibility): 0.50% ‐

24.60%
5 Increase access to common goods and services, such as groceries, schools, and daycare
Similar to CAPCOA LUT‐3 (Increase
Diversity of Urban and Suburban
Developments (Mixed Use)): 9.00% ‐

30.00% VMT reduction and CAPCOA LUT‐
4 (Increase Destination Accessibility):

6.70% ‐ 20.00% VMT reduction
6 Incorporate a neighborhood electric vehicle network 0.50% ‐ 12.70% 7 Provide traffic calming 0.25% – 1.00%
8 Limit or eliminate parking supply 5.00% ‐ 12.50%
9 Unbundle parking costs 2.60% ‐ 13.00%
10 Provide parking or roadway pricing or cash‐out programs

0.10% ‐ 19.70% commute VMT (for
pricing workplace parking); 7.90% ‐

22.00% (for CAPCOA RPT‐1 (Road
Pricing/Management: Implement Area
or Cordon Pricing)); 0.60% – 7.70%
commute VMT (for cash‐out programs)
11 Implement or provide access to a commute reduction program

1.0% – 6.2% commute VMT % (for
voluntary programs); 4.2% – 21.0%
commute VMT reduction (for programs
with required
implementation/monitoring)
12 Provide car‐sharing, bike sharing, and ride‐sharing programs

0.40% ‐ 0.70% VMT reduction (for car
sharing); 1.00% ‐ 15.00% commute VMT
reduction (for ride‐sharing); a 135% ‐
300% increase in biking (of which
roughly 7% are shifting from vehicle
travel) results in a negligible impact
(around 0.03% VMT reduction)
13 Provide partially or fully subsidized transit passes Similar to CAPCOA TRT‐4 [Implement
Subsidized or Discounted Transit
Program]; for TRT‐4, commute VMT
reduction is 0.30% ‐ 20.00%
Table H ‐ Vehicle Miles Traveled Mitigation Measures for Community Plans and General Plans1
R:\GBL2101\VMT Mitigations_Master List.xlsx\Land Use Plans  (12/6/2021) # Mitigation Measure VMT Reduction2
Table H ‐ Vehicle Miles Traveled Mitigation Measures for Community Plans and General Plans1
14 Shift single occupancy vehicle trips to carpooling or vanpooling by providing ride‐matching services or shuttle services

0.30% ‐ 13.40% commute VMT
reduction (for CAPCOA TRT‐11: (Provide
Employer‐Sponsored Vanpool/Shuttle));
Grouped strategy (for CAPCOA TST‐6
(Provide Local Shuttles))
15 Provide telework options 0.07% ‐ 5.50% commute VMT
16 Provide incentives or subsidies that increase the use of modes other than a single‐occupancy vehicle

0.30% ‐ 13.40% commute VMT
reduction (for CAPCOA TRT‐11: (Provide
Employer‐Sponsored Vanpool/Shuttle));
Grouped strategy (for CAPCOA TST‐6
(Provide Local Shuttles)); 0.30% ‐

20.00% commute VMT reduction (for
CAPCOA TRT‐4 (Implement Subsidized
or Discounted Transit Program))
17 Provide employee transportation coordinators at employment sites Not quantified in CAPCOA 18 Provide a guarenteed ride home sevice to users of non‐auto modes Not quantified in CAPCOA Notes:

VMT = Vehicle Miles Traveled; CAPCOA = California Air Pollution Control Officers Association 1 2
CAPCOA Transportation Mitigation Categories (LU = Land Use/Location, SD = Neighborhood/Site Enhancements, PD = Parking Policy/Pricing, TR = Commute Trip Reduction Programs, TS = Transit System Improvements, RP = Road Pricing/Management; V = Vehicles) All mitigation measures have been obtained from the Guidelines for Transportation Impact Studies in the San Diego Region developed by San Diego Section of the Institute of Transportation Engineers (ITE) and the San Diego Traffic Engineers Council (SANTEC) in January 2019.

VMT reduction numbers obtained from Quantifying Greenhouse Gas Mitigation Measures published by the California Air Pollution Control Officers Association in August 2010.

R:\GBL2101\VMT Mitigations_Master List.xlsx\Land Use Plans  (12/6/2021)

APPENDIX A

VEHICLE MILES TRAVELED SCREENING MAPS
Tuli p Ln
ÄÆ38
ÄÆ18
Big Bear Lake
Big Bear Valley Average VMT per Capita: 20.4
SOURCE: SBTAM 2016; ESRI Streetmap, 2013.

R:\GBL2101\Graphics\GIS\Reports\figA4_VMT_Capita_City.mxd (10/15/2021) FIGURE A-1
City of Big Bear Lake VMT Thresholds and Implementation Analysis City of Big Bear Lake Existing VMT per Capita
S
!!
N
LEGEND
City of Big Bear Lake
VMT per Capita
No Population
Less than 17.3

17.3 - 20.4
Greater than 20.4
DRAFT
0 1500 3000
FEET
ÄÆ38
ÄÆ18
Big Bear Lake
Big Bear Valley Average VMT per Employee: 14.6
SOURCE: SBTAM 2016; ESRI Streetmap, 2013.

R:\GBL2101\Graphics\GIS\Reports\figA5_VMT_EMP_City.mxd (10/15/2021) FIGURE A-2
City of Big Bear Lake VMT Thresholds and Implementation Analysis City of Big Bear Lake Existing VMT per Employee
S
!!
N
LEGEND
City of Big Bear Lake
VMT per Employee
No Employment
Less than 12.4

12.4 - 14.6
Greater than 14.6
DRAFT
0 1500 3000
FEET
ÄÆ38
ÄÆ18
Big Bear Lake
Big Bear Valley Average VMT per Service Population: 35.5 SOURCE: SBTAM 2016; ESRI Streetmap, 2013.

R:\GBL2101\Graphics\GIS\Reports\figA6_VMT_SP_City.mxd (10/15/2021) FIGURE A-3
City of Big Bear Lake VMT Thresholds and Implementation Analysis City of Big Bear Lake Existing VMT per Service Population S
!!
N
LEGEND
City of Big Bear Lake
VMT per Service Population
No Population or Employment
Less than 30.2

30.2 - 35.5
Greater than 35.5
DRAFT
0 1500 3000
FEET
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MEETING DATE: February 7, 2022
TO: Honorable Mayor Herrick and Members of the City Council FROM: Frank A. Rush, Jr., City Manager
SUBJECT: City Manager Comments – Item 2.4
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) APPLICATION FOR PROGRAM YEAR 2022-2023

ACTION TO BE CONSIDERED
City Council will conduct a public hearing and consider two formal resolutions associated with the City’s 2022-23 CDBG application. City Council will receive public input before considering a recommendation to the San Bernardino Economic Development Agency to fund a portion of the cost of planned walkway improvements at Boulder Bay Park. The proposed resolution authorizes a CDBG allocation of approximately $39,194 for the project, and these funds would supplement anticipated future CDBG funds and Measure Y (transient occupancy tax) proceeds in future years to provide a total project budget of approximately $190,000 in FY 2023-24. City Council will also consider a formal resolution that would include a General Fund appropriation in the FY 2022-23 City budget in the amount of $40,000 for distribution to 8 eligible public service organizations. This approach enables the City to provide beneficial funding to all 8 organizations, and also reduces bureaucratic requirements associated with the CDBG program.

RECOMMENDED MOTION(S)
Motion to adopt the Resolution to Make a Project Funding Recommendation to the County of San Bernardino Using the City’s 2022-2023 Community Development Block Grant Allocation of $39,194.

Motion to adopt the Resolution Recommending Appropriation of Funds During the 2022-2023 Budget Cycle for Local Public Service Programs Requesting 2022-2023 CDBG Funds.

RESPONSIBLE STAFF Sue O’Strander, Community Development Director Ruth Lorentz, Principal Planner

ADDITIONAL CITY MANAGER COMMENTS
None.

MEETING
DATE: February 7, 2022
TO: Honorable Mayor and Members of the City Council
THROUGH: Frank A. Rush, Jr., City Manager
FROM: Sue O’Strander, AICP, Director of Community Development Ruth Lorentz, Principal Planner
SUBJECT: Community Development Block Grant (CDBG) Applications for Program Year 2022-2023

BACKGROUND
The Community Development Block Grant (CDBG) program is a federally-funded program which makes grant funds available for eligible applicants primarily serving low and moderate income households and/or persons. The U.S. Department of Housing and Urban Development (HUD) establishes the CDBG regulations and administers the program through state and local governments. Due to its population below the 50,000 threshold, Big Bear Lake does not qualify as a direct entitlement city. Therefore, the San Bernardino County Economic Development Agency (EDA) manages the CDBG program in the unincorporated portions of the County and in participating county cities, including the City of Big Bear Lake. The County allocates the City a CDBG amount each program year. Factors that contribute to the allocation include Census population estimates, poverty level, and overcrowded housing counts. The County solicits applications for CDBG funding proposals and reviews them for eligibility. In order to be considered an eligible application, at least one of the following objectives must be met:
• To principally benefit low and moderate income persons • To eliminate slums and blight; or
• To meet a recent and urgent need.

At least 51% of CDBG funds must benefit low-moderate income persons. Therefore, most activities identified for Big Bear Lake are those that accomplish meeting the low-and moderateincome objective. Proposals may include public service activities such as social, educational or health services; or the grant activity may include a capital improvement project, which removes architectural barriers to provide disabled access. The removal of architectural barriers to create accessibility in public facilities is presumed to benefit low and moderate income persons.

This public hearing is conducted annually so that the City may submit a timely project funding recommendation to the County Board of Supervisors. On January 11, 2022, the City received the County’s list of eligible projects. Recommendations are due to the County on February 24, 2021.

For reference, a summary of CDBG funding history is shown below in Figure 1.

DISCUSSION
Grant Process and Funding Thresholds
The City’s allocation for the 2022-23 funding cycle is estimated at $39,194. The allocation is an estimate until Congress approves the final budget for HUD. The County will adjust the allocation based on the final federal decision in late spring. Historically, the City’s allocation has been at or below the estimated amount. CDBG projects are also subject to funding thresholds. Cities with allocations of less than $150,000, such as Big Bear Lake, are limited to funding up to four total project applications. Furthermore, since 2011, the County does not fund public services from their CDBG allocation. Prior to 2011, the City and County coordinated to allocate funding to all eligible local public service project requests.

Since the County will not fund public services, should the City recommend funding any local public service projects, the City will become responsible for administration and compliance with HUD’s regulations. Procedures and responsibilities include reviewing claims, creating monthly budget reports, conducting audits and inspections of the funded projects, and any other procedures involved with the management of individual grant awards. These responsibilities are commonly handled by a CDBG Analyst, which the City does not have on staff. As a result, the City would have to contract with an experienced CDBG consultant, which would directly impact the City’s fiscal budget.

Alternatively, the City may use its allocation toward a City project normally funded by general funds. If CDBG funds can be substituted for General Fund monies, an amount of $39,194 would become available for the City Council to redirect to CDBG applicants. This alternative enables the Council to make funding decisions that are not subject to thresholds and regulations. In this way, the City works directly with County staff to comply with HUD regulations for the City’s project, and no budget impact is anticipated. Attachment 1 contains a resolution recommending the County use the City’s allocation to fund a City capital project. Attachment 2 contains a resolution funding eligible local public service programs through the General Fund. $33,134
$25,749
$33,815 $31,456 $32,195 $33,988
$-
$10,000
$20,000
$30,000
$40,000
2016-17 2017-18 2018-19 2019-20 2020-21 2021-22
Figure 1: Last 6-Years Funding History
Funding Requests
Funding requests total $363,500 which exceeds the City’s CDBG allocation of $39,194. Seven eligible applicants submitted a formal application, including the City’s proposal. Of these, five are for local public service programs, which have received CDBG funding in previous years. One public service applicant, Got It Medicine, is a new applicant, and has not received any prior funding from the City.

Got It Medicine, requests $275,000 to establish a new service. It has been the City’s past practice to only award those public service organizations that have a local address and serve Big Bear Valley residents. For these reasons, Got It Medicine is not recommended for any funding.

However, the City Council has discretion to fund any applicant in any amount.

Figure 1: 2022-2023 Funding Requests
Applicant Project 2021-22
Award
2022-23
Budget
2022-23
Request

PUBLIC SERVICES
Bear Valley Community
Healthcare District
Parenting education and resources, offering
classes and services in Spanish $5,000 $154,643 $5,000
Big Bear Valley Unified
School District (BVUSD)
Student Outreach and Support Services for
students qualifying for homeless services
$5,000 $140,864 $5,000
DOVES of Big Bear
Valley, Inc.

Transitional Living Program; counseling
and assistance to abused survivors and their
children
$5,000 $206,960 $10,000
The Lighthouse Project* Imagination Library, serving local children under 5 years of age with bilingual books $3,500 $6,100 $3,500 Soroptomists of Big Bear
Valley
Beyond The Bell, before/after school
childcare to low/mod income households $5,000 $45,000 $5,000 United States Adaptive
Recreation Center, Inc.
(USARC)*
Program and Outreach Coordinator for
Therapeutic Recreation to persons with
disabilities
$3,500 $69,200 $10,000
San Bernardino County
Library Big Bear Branch
Continue Adult Literacy services with
tutoring for reading, spelling, basic
computer skills to illiterate adults
$5,000 $37,500 $10,000
Big Bear Valley Recreation
& Parks District (BVRPD)*
Senior Nutrition Program (hot meals for
senior residents) $5,000 N/A $5,000
Got It Medicine Primary Care Physician services to
medically under-served residents in San
Bernardino County
N/A $275,000 $275,000
TOTAL PUBLIC SERVICES FUNDS REQUESTED $328,500

CAPITAL IMPROVEMENT PROJECTS
City of Big Bear Lake Boulder Bay Park Walkway Improvements N/A $35,000 $35,000 TOTAL CDBG FUNDS REQUESTED $363,500
* Did not submit a formal County application but requested the City’s consideration for continued funding.

A list of formal applications received in a timely manner (as provided by the County) is shown in Attachment 3, and the corresponding applications are provided in Attachment 4. Three organizations (The Lighthouse Project, Big Bear Recreation and Parks District, and US Adaptive Recreation Center) submitted requests after the deadline and their formal requests are provided in Attachment 5.

Public Service Program Requests
The public service applicants propose new or continued services, which primarily benefit low- and moderate-income persons residing in Big Bear Lake. This satisfies one national objective of the CDBG program. The applicants are only seeking funding from the City’s allocation and not from other participating CDBG agencies. Public service funding requests range from $3,500 to $275,000.

Capital Improvement Program Request
There is only one request for a capital project. The City applied for a new capital project, the Boulder Bay Park Walkway Improvements, which identified on the City’s 5-Year Capital Improvements Program to be completed in fiscal year 2023-2024. CDBG funds will be used to begin the design process and any remaining funds may be reprogrammed for materials and construction. The project is eligible because it removes ADA-barriers, since the existing asphalt and decomposed granite (DG) walkways do not comply with current ADA requirements.

Public Noticing
The County initiated public noticing of this year’s CDBG program. The City also notified local service organizations and past CDBG applicants of the filing deadline by email on October 13, 2021. Subsequent email reminders were sent on November 15, 2021. The CDBG application filing deadline was December 14, 2021. A public hearing notice of today’s hearing was posted in three public places, placed on the City’s website, and emailed to each of the eligible applicants. In addition, a legal notice was published in The Grizzly newspaper on January 26, 2022. No public correspondence was received at the time of writing this report.

ENVIRONMENTAL DETERMINATION
Making recommendations on CDBG allocations is not a project subject to the California Environmental Quality Act (CEQA), pursuant to Section 15061(b) (3), Common Sense Exemption, of the CEQA Guidelines.

FISCAL IMPACT
The first proposed resolution authorizes a CDBG allocation of approximately $39,194 for the Boulder Bay Park Walkway Improvements. These funds would supplement anticipated future CDBG funds. Measure Y (transient occupancy tax) proceeds in future years will provide a total project budget of approximately $190,000 in FY 2023-24. City Council will also consider a second formal resolution that would include a General Fund appropriation in the FY 2022-23 City budget in the amount of $40,000 for distribution to 8 eligible public service organizations of up to $5,500 each.

ATTACHMENTS

1. Resolution 2022-XX (County Recommendation)

2. Resolution 2022-XX (Public Service Programs)

3. Eligible Applications list prepared by the County

4. 2022-2023 CDBG Applications

5. Additional Requests for Funding Consideration from Past Applicants ATTACHMENT 1
Resolution No.
2022-XX (County
Recommendation)
RESOLUTION NO. 2022-XX

RESOLUTION TO MAKE A PROJECT FUNDING

RECOMMENDATION TO THE COUNTY OF SAN BERNARDINO
USING THE CITY’S 2022-2023 COMMUNITY DEVELOPMENT
BLOCK GRANT ALLOCATION OF $39,194
WHEREAS, the Community Development Block Grant (CDBG) is a federally funded program which makes funds available for eligible applicants serving low and moderate income households and/or persons; and
WHEREAS, the U.S. Department of Housing and Urban Development (HUD) establishes the CDBG regulations and administers the program through state and local governments; and WHEREAS, the San Bernardino County (County) Economic Development Agency (EDA) manages the CDBG program for HUD in the unincorporated portions of the County and in participating county cities, including the City of Big Bear Lake (City); and WHEREAS, the EDA requires that the City make a funding recommendation using the City’s annual allocation, to be forwarded to the County Board of Supervisors for approval; and WHEREAS, on December 13, 2021, the City applied for a capital improvement project to the County, for the Boulder Bay Park Walkway Improvements, which is identified in the City’s 5- Year Capital Replacement / Improvement Plan; and
WHEREAS, seven eligible applicants submitted a formal application, including the City’s capital improvement project proposal. Of these, five are for local public service programs, which have received CDBG funding in previous years. One public service applicant, Got It Medicine, is a new applicant, and has not received any prior funding from the City. It has been the City’s past practice to only award those public service organizations that have a local address and serve Big Bear Valley residents; and
WHEREAS, three organizations (The Lighthouse Project, Big Bear Recreation and Parks District, and US Adaptive Recreation Center) submitted requests after the deadline. These programs request funds for continued public service programs which have been deemed eligible in the past and have received past funding; and
WHEREAS, funding requests total $363,500, which exceeds the City’s CDBG allocation of $39,194; and
WHEREAS, since the 2011-2012 CDBG cycle, the County no longer funds public services organizations with their allocation. Furthermore, participating cities that receive less than $150,000, such as Big Bear Lake, are now limited to funding only up to four total projects which submit formal applications to the County; and
WHEREAS, since 2011, the City has recommended funding capital improvement projects to comply with ADA regulations by removing architectural barriers in public facilities, and the City’s Boulder Bay Park Walkways project is eligible to be supplemented with CDBG funds.

NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Big Bear Lake hereby makes a project funding recommendation to the County of San Bernardino using the City’s 2022-2023 Community Development Block Grant allocation of $39,194 for the Boulder Bay Park Walkway Improvements, located at 39080 Big Bear Boulevard, Big Bear Lake, CA 92315.

PASSED, APPROVED AND ADOPTED this 7th day of February, 2022. ________
Rick Herrick, Mayor
ATTEST:
_
Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2022-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 7th day of February, 2022 and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk
ATTACHMENT 2
Resolution No.
2022-XX (Public
Service Programs)

RESOLUTION RECOMMENDING APPROPRIATION OF FUNDS DURING
THE 2022-2023 BUDGET CYCLE FOR LOCAL PUBLIC SERVICE
PROGRAMS REQUESTING 2022-2023 CDBG FUNDS
WHEREAS, the Community Development Block Grant (CDBG) is a federally funded program which makes funds available for eligible applicants serving low and moderate income households and/or persons; and
WHEREAS, the U.S. Department of Housing and Urban Development (HUD) establishes the CDBG regulations and administers the program through state and local governments; and WHEREAS, the San Bernardino County (County) Economic Development Agency (EDA) manages the CDBG program for HUD in the unincorporated portions of the County and in participating county cities, including the City of Big Bear Lake (City); and WHEREAS, the EDA requires that the City make a funding recommendation using the City’s annual allocation, to be forwarded to the County Board of Supervisors for approval; and WHEREAS, seven eligible applicants submitted a formal application, including the City’s proposal. Of these, five are for local public service programs, which have received CDBG funding in previous years. One public service applicant, Got It Medicine, is a new applicant, and has not received any prior funding from the City. It has been the City’s past practice to only award those public service organizations that have a local address and serve Big Bear Valley residents; and WHEREAS, three organizations (The Lighthouse Project, Big Bear Recreation and Parks District, and US Adaptive Recreation Center) submitted requests after the deadline. These programs request funds for continued public service programs which have been deemed eligible in the past and have received past funding; and
WHEREAS, funding requests total $363,500, which exceeds the City’s CDBG allocation of $39,194; and
WHEREAS, participating cities that receive less than $150,000 in CDBG funds are limited to recommending funding for only up to four total projects; and WHEREAS, since the 2011-2012 CDBG cycle, the City has used its allocation to fund a City capital project normally funded by general funds, thereby allowing the City to redirect general funds to eligible CDBG applicants. This alternative enables the Council to make funding decisions that are not subject to CDBG thresholds and regulations; and WHEREAS, local public service project applicants rely on grants to provide crucial services and assistance to the City’s low and moderate income households and persons, including seniors, youth, and disabled persons.

NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Big Bear Lake that the General Fund Public Service Program grants will be appropriated in the FY 2022-2023 Budget and approved to be distributed to the eight (8) local public service applicants eligible for funding as determined by the CDBG program guidelines in the amount shown in the table below:

Applicant Project Funding
Request
City
Grant
Bear Valley Community
Healthcare District
Parenting education and resources, offering
classes and services in Spanish $5,000 $5,000
Big Bear Valley Unified
School District (BVUSD)
Student Outreach and Support Services for
students qualifying for homeless services
$5,000 $5,000
DOVES of Big Bear
Valley, Inc.

Transitional Living Program; counseling
and assistance to abused survivors and their
children
$10,000 $5,500
The Lighthouse Project Imagination Library, serving local children under 5 years of age with bilingual books $3,500 $3,500 Soroptomists of Big Bear
Valley
Beyond The Bell, before/after school
childcare to low/mod income households $5,000 $5,000
United States Adaptive
Recreation Center, Inc.
(USARC)
Program and Outreach Coordinator for
Therapeutic Recreation to persons with
disabilities
$10,000 $5,500
San Bernardino County
Library Big Bear Branch
Continue Adult Literacy services with
tutoring for reading, spelling, basic
computer skills to illiterate adults
$10,000 $5,500
Big Bear Valley Recreation
& Parks District (BVRPD)
Senior Nutrition Program (hot meals for
senior residents) $5,000 $5,000
TOTAL $53,500 $40,000
PASSED, APPROVED AND ADOPTED this 7th day of February, 2022. ________
Rick Herrick, Mayor
ATTEST:
_
Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2022-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 7th day of February, 2022 and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk
ATTACHMENT 3
List of Eligible
Applicants
(prepared by the
County)
San Bernardino County
Department of Community Development and Housing
2022-23 CDBG Project Proposals
Location Applicant Application Number Project Title Request Amount Comments Eligible: Yes / No Big Bear Lake
Frank A. Rush, Jr., City Manager
City of Big Bear Lake
39707 Big Bear Boulevard
Big Bear Lake, CA 92315
[email protected]
909-866-5831
BBLK22CN-004 Big Bear Lake: Boulder Bay Park - Walkway Improvements $ 35,000.00 Eligible Construction project. This project consists of ADA improvements to Boulder Bay Park Walkway such as but not limited to removal of existing, non-ADA compliant walkway and installation of a walkway that meets ADA standards. Compliance to the Davis-Bacon Federal Wage Rates and other related Acts may increase the cost of construction by as much as 20%.

Yes
Big Bear Lake
Patricia Turley, Interim County Librarian
777 East Rialto Avenue
San Bernardino, CA 92415-0770
[email protected]
909-387-2220
BBLK22PS-002 Big Bear Lake: Adult Literacy Program $ 10,000.00 Expanding Eligible Public Service. Services are limited to low- and moderate-income clients and requires documentation of at least 51% of the clients are low- to moderate-income. Client eligibility (for all clients including illiterate adults) must be evidenced by documentation and data concerning beneficiary family size and income. This activity was funded in previous fiscal years and is a continuing activity. Therefore a quantifiable increase in the level of service is required. CDBG funds will be used to pay for personnel services. Services are provided by San Bernardino County Library Department staff and volunteers. Project Address: 41930 Garstin Drive, Big Bear Lake, CA 92315.

Yes
Big Bear Lake
Dottie Saville, President
Soroptimist International of Big Bear Valley
P.O. Box 6505
Big Bear Lake, CA 92315
[email protected]
951-660-6958
BBLK22PS-013 Big Bear Lake: Tuition Assistance for Beyond the Bell Childcare Program $ 5,000.00 Eligible Public Service - Project must maintain information on family size and income so that it is evident that at least 51 percent of the clientele are persons whose family income does not exceed the low and moderate income limit. Location: Beyond the Bell Childcare - 515C Maple Lane, Big Bear Lake, CA 92314. Yes Big Bear Lake
Linda Rosado, Executive Director of Business
Services and Classified Human Resources
Bear Valley Unified School District
P.O. Box 1529
Big Bear Lake, CA 92315
[email protected]
909-866-4631
BBLK22PS-030
Big Bear Lake: Student Support
Program - Bear Valley Unified School
District
$ 5,000.00
Eligible Public Service - Project must maintain information on family size and income so that it is evident that at least 51 percent of the clientele are persons whose family income does not exceed the low and moderate income limit. Location: 42271 Moonridge Road, P.O. Box 1529 Big Bear Lake. Yes Big Bear Lake
Quinton Page, Program Manager
DOVES of Big Bear Valley, Inc.

P.O. Box 3646
Big Bear Lake, CA 92315
[email protected]
909-866-1546
BBLK22PS-036 Big Bear Lake: Transitional Living Program - DOVES $ 10,000.00 Eligible Public Service - Public Services are limited to low-and moderate-income persons and require monthly documentation that at least 51% of the persons served qualify as low-and moderate-income. Battered and abused spouses are a presumed 51% low-to moderateincome population. However, documentation is still required. Also, a quantifiable increase in the level of service or a new additional service is required in order to continue to be eligible for CDBG funding. This activity was funded in previous years (less than 12 months) and is a continuing activity. Administration Offices are located at 41943 Big Bear Blvd., Big Bear Lake, CA 92315.

Yes
Big Bear Lake
Megan Meadors, Program Director
Bear Valley Community Healthcare District
Foundation
PO Box 1649
Big Bear Lake, CA 92315
[email protected]
909-878-2326
BBLK22PS-043 Big Bear Lake: The Mom and Dad Project $ 5,000.00 Eligible Public Service - Project must maintain information on family size and income so that it is evident that at least 51 percent of the clientele are persons whose family income does not exceed the low and moderate income limit. Location: 41820 Garstin Drive, Big Bear Lake, CA 92315. Yes Big Bear Lake
Jillian Gray, CEO, MD, DO
Got It Medicine
18685 Main Street, Ste 101-622
Huntington Beach, CA 92648
[email protected]
949-910-4132
BBLK22PS-064 Big Bear Lake: Health Services for Low to Moderate Income Households $ 275,000.00 Eligible Public Service - Need to verify entity is a 501(c)(3) non-profit organization. This project pays for costs associated with providing health care services to approximately 200 persons from low to moderate income households. A direct benefit form will need to be completed by everyone receiving services in order to verify they are low to moderate income persons. Need to demonstrate the costs CDBG funds are paying for are not also being paid for by other sources such as health insurance companies.

Yes
ATTACHMENT 4
2022-2023 CDBG
Applications
Construction Program Application Fiscal Year –
San Bernardino County
Fiscal Year -
Construction Improvement Application
The following documents must be submitted in the order listed, please be sure to submit all attachments to your application.

Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Project Characteristics
Exhibit 4: Priority Needs:

Exhibit 5: Project Budget & Sources
Exhibit 6: Proposed Goals and Milestones
Exhibit 7: Agency Capacity Narrative
Exhibit 8: Civil Rights Laws Compliance And HUD Good Standing Exhibit 9: Signatures And Assurances
Maintenance And Operations Agreement
Application Checklist
________________
Log Number
(Office Use Only)
1 2022 BBLK22CN-004 2022 2023 2023
Construction Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:

Organization Address:

City/State/Zip:

Phone:

Fax:

Email:

Applicant Type:

Authorized Person Name:

Authorized Person’s Title:

Address:

City/State/Zip:

Phone:

Fax:

Email:

Application Contact Person’s Name:

Application Contact Person’s Title:

Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates. 2 909-866-7511
The City's mission is to "To sustain a high quality of life for our community members, while promoting a vibrant local economy that welcomes respectful visitors, in order to foster a kind and caring community of people who value and enjoy our beautiful natural environment." The City of Big Bear Lake incorporated in 1980 and has a permanent population of 5,189 (2021 CA Dept. of Finance). Big Bear Lake is a popular resort destination, so weekend population can swell to 20,000+ and peak holidays support 100,000 visitors and residents. The City maintains 3 parks, and Boulder Bay Park receives the most traffic, likely due to its picturesque lakefront location, visibility, and amenities. The asphalt walkways are sinking and in deteriorating condition causing a safety risk and restricting access for disabled visitors and residents. The City has agreed to set aside $189,550 to make install concrete walkways that will be ADAcompliant. CDBG funds will be used for design and materials costs in 22/23 and the project will be completed in 23/24.

PO Box 10,000 City of Big Bear Lake Sean Sullivan 39707 Big Bear Blvd. Frank A. Rush, Jr. 909-866-6766 2022 909-866-5831 x124 Big Bear Lake / CA / 92315 City Manager 909-866-5831 2023 Big Bear Lake / CA / 92315 Public Agency Capital Improvement Director of Public Services [email protected] [email protected] Construction Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:

Address:

City /State/Zip:

County Supervisorial District where project will be located:

Project Type (Description):

If requesting additional funds for an existing CDBG project, provide prior CDBG project number? Eligible Block Group
Indicate eligible Block Group to be benefited by CDBG Funds requested.

Provide a map identifying the eligible census block as indicated in the Eligible Census Blocks. 3 1
st District 2nd District 3rd District: 4
th District 5th District
Is this a new construction project, or a request for additional funding to an existing CDBG Project? N/A X
New Construction Project Big Bear Lake / Ca / 92315 2023 The project removes barriers for use by disabled persons. 2022 39080 Big Bear Blvd. Boulder Bay Park Walkway Improvements The project will remove the existing asphalt walkway and replace it with ADA -compliant concrete.

Construction Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below which countywide vision goals are pertinent to the proposed project.

Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.

Create, Maintain and Grow Jobs and Economic
Value in the County.

Improve County Government Operations.

Operate in a Fiscally-Responsible and Business-Like
Manner.

Ensure Development of a Well-Planned, Balanced,
and Sustainable County.

Maintain Public Safety.

Provide for the Health and Social Services Needs of
County Residents.

Pursue County Goals and Objectives by Working
with Other Governmental Agencies.

Provide a brief narrative of how your project meets the Countywide Vision:
4 The walkway improvements benefits both County residents and visitors because it provides access to public parks for the enjoyment of persons of all ages and abilities. It will create a safe way to access nature and provides passive recreation along the shores of Big Bear Lake.

It improves public access to the lake, which allows launching of non-motorized watercraft (kayaks, canoes). The walkways provide access through the park and connect a fishing dock, picnic tables, a gazebo, a public restroom and parking lot, and grassy areas. The park is open daily during daylight hours and is maintained by the City. The project is on the City's 5-year CIP, and funding for the project will be from City and grant sources.

Yes Yes Yes Yes 2022 Yes Yes Yes Yes 2023
Construction Program Application Fiscal Year –
Exhibit 3: Project Characteristics
Street address and nearest cross streets of the site where the program will be carried out:

Legal property owner:

What is the current zoning?
Is this use permitted in this zoning?
Is a conditional use permit required? Yes/No
Complete applicable items for all construction projects:
• Assessor's parcel number:
• Square footage of proposed building or building addition:
• Square footage of construction site parcel:
• Length of improvements if street, water or sewer project:
• Service capacity of existing facility:
• Improved service capacity of the facility:
• Age of structure:
• Is the structure registered as a historic landmark under state, federal or local Law? Describe the geographic boundaries of the neighborhood, community, or region to be served by this project. This description must include service area boundaries if land acquisition or structural improvements are proposed (attach a map):
5 Boulder Bay Park is located along Big Bear Blvd. (State Route 18) on the south shore of Big Bear Lake. The park is adjacent to the lake on the north side, residential uses to the west and south; and commercial (restaurant, convenience market, and rentals office) to the east.

N/A Approx. 2,000 feet of walkways 2022 N/A (no historic structures) Public N/A NoYes 138,085 (3.17 acres) N/A N/A (no building improvements) 306-261-18, 306-261-13, 306-161-01, 02, 03, 04, 05, 06 2023 City of Big Bear Lake Construction Program Application Fiscal Year –
Exhibit 4: Priority Needs:

Complete the table below by answering “Yes” or “NO”.

Public Facility’s Needs: Yes/ No:

Senior Center Improvements
Community Center Improvements
Child Care Center Improvements
Youth Center Improvements
Park & Recreation Improvements
Social Care Facility Improvements
Code Enforcement Needs
Code Enforcement
Demolition and Clearance
Blight Abatement
Infrastructure Needs
Water and Sewer Improvements
Drainage Improvements
Street Improvements
Sidewalk Improvements
Commercial/ Industrial Infrastructure Development
Accessibility Needs
Removal of Architectural Barriers
Historic Preservation Needs:

Historic Preservation Improvements
Other:
6 2023 No No No Yes No No No No Yes No No No No No Yes No No Yes No No No 2022 Construction Program Application Fiscal Year –
Exhibit 4: Priority Needs (continued)
HUD Demographics: (Please indicate Yes/No)
• Does this project help prevent homelessness?
• Does this project help the homeless?
• Does this project help those with HIV or AIDS?
• Does this project primarily help persons with disabilities? Why this project is considered a priority?
Why this project is needed, Site the evidence to substantiate the need? Why must this proposed project be funded now versus receiving funding in future years?
What are the ramifications if this project is not recommended for funding in this fiscal year?
7 Safety risks will be increased and City would need to find other funding sources to complete the project on time. The project removes architectural barriers caused by broken/sinking asphalt and the DG pathways and replaces them with ADA compliant concrete
No No 2022
The park poses a safety risk and causes architectural barriers to disabled persons.

No 2023 Yes
Potential closure of walkways if safety risks worsen.

Construction Program Application Fiscal Year –
What is the project’s population to be served?
What is the projects accomplishment level?
Summarize the Scope of Work; include in your summary the number of units or activities the project will complete with CDBG funds.

Describe how the project preserves a low and moderate-income neighborhood, or provides other community benefits.
8 Improve use of the park amenities by all ages and abilities. Reduce risks and maintenance costs; concrete holds up better to winter weather and is easier to clear snow for year-round use.

There are only 3 City parks and one County park that serves residents and visitors within the City of Big Bear Lake. Boulder Bay Park's highly visible location is a popular destination because it provides a free public non-motorized watercraft launch point, sandy beach, fishing dock, gazebo, public restrooms, and picnic tables. The general public may enjoy the park free of charge daily during daylight hours. The park is heavily used by all who seek an affordable way to enjoy the lake, natural views, and the fresh mountain air. 2022
Replace approximately 2,000 feet of paths with ADA-compliant concrete walkways.

The City's population is 5,189 and the Big Bear Valley's population is approximately 19,000.

On peak weekends and holidays, the park serves over 100,000 visitors from Southern California and beyond.
2023
Construction Program Application Fiscal Year –
Exhibit 5: Project Budget & Sources
Provide the estimated financial data for the project as requested below for the appropriate project group. Costs should be based on the best information available. When preparing this data, consider the following factors: (a) project should be completed in one phase if possible, or if phased, operational capability of the phases should be independent of each other: (b) a phased project should be prioritized and broken into distinct parts, with estimated cost and priority for each part; (c) apply federal prevailing wage rates to construction projects over $2,000.

Project Budget
SB County Share ($): Other Source ($):

Architectural and
engineering services
Site acquisition
Local Review application
Construction
Other:

Total
Overall Total Project Cost: (CDBG Share + Other Source) 9 $0.00 $10,000.00 $35,000.00 $25,000.00 $35,000.00 2023 $0.00 2022 Construction Program Application Fiscal Year –
Exhibit 5A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.

City Amount Requested ($)
(This amount should match the grand
total requested from CDBG Share)
10 Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.

Source of
Funding:

Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:

Total Leveraging Funds
$35,000.00
$154,550.00
City General Fund
Big Bear 2023
$154,550.00
2022
Construction Program Application Fiscal Year –
Exhibit 6: Proposed Goals and Milestones
Explain how the project will meet contract goals and milestones. For example, project expenditures and performance/accomplishment goals of 40% by September 30th, 50% by December 31st, 80% by March 31st, and 100% by June 30th.

Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of
Reimbursement:

Amount ($):

Total Reimbursement:
11 Project design and purchase orders by April 30, 2023; construction by August 30, 2024. $0.00 2022 2023 06/30/2023 $35,000.00 $35,000.00
Construction Program Application Fiscal Year –
EXHIBIT 7: Agency Capacity Narrative
(Non-Profit Organizations Only)
• Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.
• Describe your agency’s experience in administering government and/or public funds. • Describe your method to sustain project viability over the multi-year process if funding decreases.

INSTRUCTIONS: Complete the table below by marking “YES” or “NO to the questions listed below.

Question: Yes/ No
Example: Have you received federal funds in the past five years? Yes In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the IRS, the Secretary of State, the State Attorney General, or the Franchise Tax Board?
Has your organization been sued in the last five years? Are any of your managers or staff with fiscal responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any court against your organization or Executive Director the last five years? Does your organization currently have any unresolved fiscal, reporting, or program issues with any of its funding sources?
12 The project will be funded through General Funds and other funds since it is a 5-year priority.
2022
The City manages multiple grant-funded projects every year, including state and federal grants, such as Federal Lands Access Program (FLAP), Active Transportation Program (ATP), Transportation Development Act (TDA), Per Capita Parks Program, etc. 2023
No No No No No
Project management will be overseen by the Director of Public Services, design services will be done by the Associate Engineer. Staff has over 15 years experience and includes state licensed engineers.

Construction Program Application Fiscal Year –
Exhibit 8: Civil Rights Laws Compliance And HUD Good Standing Answer the following questions:

Has your organization been a past recipient of assistance under a HUD McKinney Act program or the HUD Single Family Property Disposition Homeless Program? If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program?
If you answered “Yes”, please explain the circumstances and outcome below.

Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD-approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of 1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please attach a brief description.
13 2022 2023 No No
Construction Program Application Fiscal Year -
14 E- Signature Authorization
San Bernardino County
Community Development and Housing
Community Development Block Grant
- Application
Dena Fuentes
Deputy Executive Officer
Gary Hallen
Director
Application Title:

Applicant Name:

In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an original wet signature must be filed with the San Bernardino County, Community Development and Housing (CDH) in order for the applicant to electronically sign the Community Development Block Grant (CDBG) application documents online.

This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee (with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.

Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to enter into agreements on behalf of the below-listed applicant. CDH may rely on the receipt of such agreements executed and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization Agreement, I authorize the CDH to accept, via electronic submission, documents submitted from the below-listed applicant as required by the CDH’s Community Development Block Grant - Funding Application.

I understand that CDH may change the CDBG application system from time to time. I agree that the belowlisted applicant will electronically sign all documents requiring a signature related to the CDBG funding application.

My signature on this form certifies that:

I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand that any information and documents submitted using my name is electronically certifying my signature. I understand that I am legally bound, obligated, and responsible by use of my electronic signature as much as I would be by my handwritten signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDH immediately, upon discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and that I will not delegate it or share it with any individual.

This request is effective immediately upon receipt by the CDH and will remain in effect until the end of the - CDBG funding cycle or I choose to cancel this request via written notification to the CDH.

I understand that it is my responsibility to update and/or cancel this request under all circumstances, including my departure or terminated association with the below-listed applicant.

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Non-discrimination:

This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion, or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for by this grant.

Accountability:

We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only on eligible costs; to keep complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses to the County, if requested, by the required date.

Boulder Bay Park ADA Walkway Improvements 2022 2022 2022 2022 2023 2023 2023 2023 Ruth Lorentz Construction Program Application Fiscal Year -
15 Please send the signed copy of this agreement to:

Community Development and Housing
385 North Arrowhead Ave. 3rd Floor, San Bernardino, CA 94215-0043 Attn: Community Development Block Grant Application
We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and regulations to the fullest extent possible.

Non-collusion:

This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named; the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from submitting a proposal; the proposer has not in any manner sought by collusion to secure for him/ herself an advantage over any other proposer.

Applicant Information
Applicant Name:

Application Title:

Agency Name: Federal Tax ID No.:

Mailing Address: Phone No.:

Email Address: Fax No:

Authorized Signature
Print Name: Print Title:

Signature: Date:
(909) 866-5831 Frank Rush, City Manager Boulder Bay Park ADA Walkway Improvements City of Big Bear Lake 95-36039752022 2023 PO Box 10,000 12/14/2021 (909) 866-6766 Ruth Lorentz [email protected] Frank A. Rush, Jr. City Manager Construction Program Application Fiscal Year -
Maintenance and Operations Agreement
Please keep in mind the Maintenance and Operations cost is ineligible for CDBG funds.

All capital improvements or facilities will require a Maintenance and Operation (M & O) contract. The MAINTENANCE AND OPERATION COMMITMENT must be signed by a representative of the M & O entity with authority to obligate the organization.
1) MAINTENANCE AND OPERATION COMMITMENT: The governing body of the below named public, quasi-public, or non-profit entity has the financial capacity and is willing to assume the Maintenance and Operation (M & O) responsibility and costs associated with the indicated community development project. This body has reviewed the "Estimated Annual Maintenance and Operation Budget" part of this section. To the best of this body's ability, it has determined this budget to be a true and accurate estimate of the annual M & O costs for the proposed project.

It is understood that without a commitment for maintenance and operation, the indicated project may not be considered for funding under the Community Development Block Grant program. Should this project be funded, a formal M & O contract shall be written and signed before any funds can be released.

NOTE: The Maintenance and Operation cost for capital improvements and facilities are not eligible for CDBG funding.

Proposed Project:

Legal/ Incorporated Name of Prospective M&O Entity:

Address:

Federal I.D. Number of M&O Entity:

Signature: ____________________________________ Title: _____________________ Print Name: ___________________________________ Date:
16 City Manager 39080 Big Bear Blvd. 2022 95-3603975 City of Big Bear Lake 12/14/2021 Frank A. Rush Jr. Frank A. Rush Jr. 2023 Boulder Bay Walkway Improvements Construction Program Application Fiscal Year -
Maintenance and Operations Expenses
Utilities Amount ($):

Electric
Water
Gas
Telephone
Disposal Service
Other:

Sub-Total
Materials
Janitorial Supplies
Office Supplies
Recreational Supplies
Ground Supplies
Other:

Sub-Total
Maintenance – Capital Improvements
Building Repair
Maintenance of Equipment
Improvements to Property
Other:

Sub-Total
Insurance
Liability
Fire
Other:

Sub-Total
17 $0.00 2022 2023 $0.00 $0.00 $0.00
Construction Program Application Fiscal Year -
Personnel
Maintenance
Secretary
Administrator
Program Staff
Other:

Sub-Total
M& O Annual Expense Total
List out all sources and liabilities such as budget sources, membership, user fees, etc.

Revenue Sources: Amount ($):

Budgeted Revenue Total
Assets/ Liabilities Amount ($):

Budgeted Revenue minus M&O Expense
18 2022 $0.00 $0.00 2023 $0.00 $0.00
Construction Program Application Fiscal Year -
CDBG Application Checklist
(Non-Profit Agency Only)
Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 387-4705 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget o List of agency’s Board of Directors, including names and addresses o Proof of existing non-profit/tax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board)
o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agency’s must be Registered in the System of Award Management (SAM) website. Agency cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.

If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file.
19 2022 2023
Public Services Program Application Fiscal Year –
San Bernardino County
Fiscal Year -
PublicServices ProgramApplication
The following documents must be submitted in the order listed, please be sure to submit all attachments with your application.

Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Community Needs and Target Population
Exhibit 4: Project Budget & Sources
Exhibit 5: Performance & Outcomes
Exhibit 6: Agency Capacity Narrative
Exhibit 7: Civil Rights Laws Compliance and HUD Good Standing Exhibit 8: Signature and Assurances
Application Checklist
_______________
Log Number
(Office Use Only)
1 2022 2023 2022 BBLK22PS-002 2023
Public Services Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:

Organization Address:

City/State/Zip:

Phone:

Fax:

Email:

Applicant Type:

Authorized Person Name:

Authorized Person’s Title:

Address:

City/State/Zip:

Phone:

Fax:

Email:

Application Contact Person’s Name:

Application Contact Person’s Title:

Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates. 2 [email protected] 2022 2023
The San Bernardino County Library System is a network of branch libraries that serve a diverse population or a vast geographic area. We strive to provide equal access to information, technology, programs, and services for all the people who call San Bernardino County home. Our Adult Literacy Program has been in place over 30 years, allowing us to help those struggling with illiteracy in our communities. We are supported with funds from the State and the County through this current Fiscal Year from July 2021-June 2022.

San Bernardino County Library Interim County Librarian 909-387-2288 9093872220 CDBG Funding Liz Smith Library Events Coordinator 777 East Rialto Ave. San Bernardino / CA / 92415 [email protected] San Bernardino / US / 92415 909-387-2288 Patricia Turley 777 East Rialto Avenue 909-387-2220 Public Services Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:

Project Address:

County Supervisorial District where project will be located:
1 st District 2nd District 3
rd District 4th District 5th District
If you are requesting funds for an existing CDBG project, provide prior CDBG project number.

Will this project provide an opportunity to hire minority-owned and women owned businesses? If YES, describe what actions will be completed to implement such subcontracting plans to monitor this component of the proposed project. If NO, discuss why and what actions are being taken to encourage minority-women businesses to apply for this project. 3 If this is an Expansion of Service to previously funded CDBG project, please explain how this is an expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning to serve 100 units of service)
Is this a New Public Service Project, or request to expand services to an existing CDBG project? 2022 2023 41930 Garstin Drive, Big Bear Lake, CA 92315 Expansions of Service to an Existing Project X No
We are expanding our goal of how many individuals will be serviced through our Adult Literacy Program. In the previous Fiscal Year of 20-21, we set the goal to serve 28 adult learners. In this current Fiscal Year, we have raised that goal to 29. Moving forward we hope to continually increase the number of learners that the Big Bear Branch is able to provide services to.

San Bernardino County Big Bear Lake Branch Library
Public Services Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the proposed project.

Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.

Create, Maintain and Grow Jobs and
Economic Value in the County.

Improve County Government Operations.

Operate in a Fiscally-Responsible and
Business-Like Manner.

Ensure Development of a Well-Planned,
Balanced, and Sustainable County.

Maintain Public Safety.

Provide for the Health and Social Services
Needs of County Residents.

Pursue County Goals and Objectives by
Working with Other Governmental
Agencies.

Provide a brief narrative of how your project meets the Countywide Vision:
4 2022 2023 Yes
By tutoring illiterate adults and providing them the tools to learn to read and write, we help them build self-confidence to accomplish many goals such as applying for jobs, being able to vote and much more. This results in them becoming more socially prepared to participate in all the County has to offer. Additionally the Adult Literacy program supports the county's Cradle to Career road map to achieve the Countywide vision. When we teach illiterate adults to read, we are not only helping them but are also helping their children, as parents who read are able to give the literacy support a child needs to succeed.

No No NoYes Yes No No
Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population
Community Needs Target Population
Public Service
Needs:

Yes/No Proposed Community: Yes/No
Senior Services Low and Moderate Persons
Handicapped
Services
Low and Moderate
Households
Youth Services Abused Children
Child Care
Services
Handicapped Persons
Transportation
Services
Illiterate Persons
Substance Abuse
Services
Homeless Persons
Employment
Training
Migrant Farm Workers
Health Services Elderly People
Lead Hazard
Screening
Crime
Awareness
5 City/Target Area of Project Beneficiaries
Participating Cities: (i.e Redlands, Colton, Yucaipa)
No 2022 2023 Yes
Big Bear Lake
Yes No No Yes No No NoNo No No No No No No
Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population (continued) Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed):

HUD Demographics: (Yes/No)
 Does this project help prevent homelessness?
 Does this project help the homeless?
 Does this project help those with HIV or AIDS?
 Does this project primarily help persons with disabilities? Summarize the description of your project to include 1) priority, 2) sub-activity, 3) population(s) to be served, and 4) accomplishment level, and 5) services to be provided. 6 2022 2023 No NoYes No
The San Bernardino County Library (SBCL), Big Bear Lake Branch Adult Literacy Services Program will provide programming and instruction for low to moderate income illiterate adults and senior residents of Big Bear Lake. Individualized tutoring and one-on-one Literacy instruction (reading, spelling, and basic computer skills) will be provided to a minimum of 30 qualifying adult participants during Fiscal Year 22-23. Library Adult Literacy Services are provided free of charge to all learners participating in the program. Direct services and assistance are provided by Library staff as well as a team of trained Literacy Tutors.

Dedicated tutoring space and special Adult Literacy Program materials (leveled student readers, workbooks, dictionaries, GED Test Prep packets) are provided to participating learners at no charge. Learners are strongly encouraged to attend free Basic Computer Skills Classes taught in the library. Those with young children are encouraged to attend Early Learning and Preschool Storytime Activities to foster a love of reading and ensure school-age readiness. The Big Bear Lake Branch is dedicated in improving the literacy rates in the Big Bear Lake Community.

Big Bear Lake
Public Services Program Application Fiscal Year –
Describe how this project meets the priority population and activities selected.

Explain why this project is needed and what evidence can you substantiate the need.

Describe what gaps of service in the county this project fills.

What are the critical factors for the success of your project (include both financial and human resources)? For instance, is this the only funding for this project? What happens if funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff involved with the project if there is project turnover? Please address any factor that is critical to project success.
7 2022 2023
In the most recent U.S. National Assessment of Adult Literacy, one in seven adults have difficulty reading anything more challenging than a child's picture book. It is estimated that 3.4 million Californians fall at the "Below Basic" Literacy Level. In the County of San Bernardino alone, it is estimated that at least 500,000 adults cannot read at all. This service provides assistance to adults who all into this category.

The program is funded primarily through the Library Budget. Additional State and County funding helps the Library to expand the program and reach a larger audience than would be possible through internal funding alone. The Literacy Program is a multi-branch program, with branch staff interacting with learners and tutors while reporting is overseen by administrative staff. We have taken steps to ensure that any staff turnover will not impede the Literacy Program and that services would continue to be offered through the cross training of staff.

The Adult Literacy Services Program assesses illiterate and presumed low income adults and senior residents of Big Bear Lake, and provides those that qualify with programming, tutoring, and instruction to aid them in meeting their literacy goals.

This program focuses on adult individuals who are illiterate or who have low literacy skills. The County Library Adult Literacy Program provides a no cost alternative for adults to gain these skills.

Public Services Program Application Fiscal Year –
Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs
Total Project Budget Cost: (CDBG Share + Other Source)
8 2022 2023 $10,000.00 $27,500.00 $37,500.00 $10,000.00 $27,500.00 Public Services Program Application Fiscal Year –
Exhibit 4A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.

City Amount Requested ($):
(This amount should match the grand
total requested from CDBG Share)
9 Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.

Source of
Funding:

Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:

Total Leveraging Funds
2022 2023 $27,500.00 California State Library Literacy Services $22,500.00 $10,000.00 County Big Bear $5,000.00 08/01/2022 07/01/2022 Public Services Program Application Fiscal Year –
Exhibit 5: Performance and Outcomes
Definitions:

Unduplicated Clients: The number clients/persons projected to be served during the program year (e.g. 25 clients, 50 seniors):

Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=250 units of service):

Complete the chart below with the number of Duplicated and Unduplicated Clients to be served.
• In column 1 identify activities that will be completed (e.g. intervention, counseling, and case management).
• In column 2 indicate the number of Unduplicated Clients to be served. • In column 3 identify the number of Duplicated Clients to be served.

Activities to be Completed (1) Unduplicated
Clients to be
Served (2)
Duplicated Clients
projected to be
served (3)
Performance and Outcomes, answer the following narrative questions using minimum funds request.

Indicate a timeline of services provided to client(s) in order to meet project outcome(s).

Describe how your agency determines client(s) success.

Describe your methodology to evaluate project outcomes. 10 2022 2023 300
Learners are assessed by branch staff and matched with a tutor. They are scheduled for weekly tutoring sessions in order to meet individual goals set by the learner and plan new goals as the learner progresses.

Literacy Tutoring 30
We track the number of goals met in correlation to the numbers of goals set by the individual learners.

Learners set individual goals that they want to meet and tutors help learners meet those goals.

Regular assessments of the learner's progress are used to track improvement.

Public Services Program Application Fiscal Year –
Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months (July 1, – June 30, ). For example, project expenditures and performance/ accomplishment goals of 40% by November 30th, 50% by December 31st, 80% by March 31st, and 100% by June 30th.

Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of Reimbursement: Amount ($):

Total Reimbursement:
($)
11 2022 2022 2023 2023 06/30/2023 $2,500.00 10/01/2022 $10,000.00 01/01/2023 04/01/2023 $2,500.00 $2,500.00 As mandated by the California State Library Literacy Services (CLLS), individual adult learners are required to list one or more personal Literacy goals via the Roles & Goals Intake Form. 75% of total Big Bear Lake Adult Literacy Program learners are anticipated to achieve one or more of their personal goals set during program year 21-22. Our plan is to meet 25% of our goal each quarter; 25% by October 1st, 50% by January 1st, 75% by April 1st, and 100% by June 30th.
$2,500.00
Public Services Program Application Fiscal Year –
Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.

Describe your agency’s experience in administering government and/or public funds.

Describe your method to sustain project viability over the multi-year process if funding decreases.

Instructions: Complete the table below by marking “YES” or “NO” to the questions listed below.

Question:

Example: Have you received federal funds in the past
five years? Yes
In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the IRS, the
Secretary of State, the State Attorney General, or the
Franchise Tax Board?
Has your organization been sued in the last five years? Are any of your managers or staff with fiscal
responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any
court against your organization or Executive Director the last five years?
Does your organization currently have any unresolved
fiscal, reporting, or program issues with any of its funding sources?

YES/ NO
12 2022 2023
Library Events Coordinator, Admin Librarian I, Branch Managers, Library Assistants, Volunteer Tutors. See Attachment for detailed answer.

No
We have been funded for, and administrating, CDBG grants and funds for over ten years.

This is a multi-branch program with a network of branch and administrative staff and a portion of the overall library budget set aside to improve and continue this program.

No No No No
Public Services Program Application Fiscal Year –
EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing Answer the following questions.

Has your organization been a past recipient of assistance under a HUD McKinney Act program or the HUD Single Family Property Disposition Homeless Program? If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program?
If you answered “Yes”, please explain the circumstances and outcome below.

Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD-approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of 1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please attach a brief description.
13 2022 2023 No No
Public Services Program Application Fiscal Year –
14 E- Signature Authorization
San Bernardino County
Community Development and Housing
Community Development Block Grant
- Application
Dena Fuentes
Deputy Executive Officer
Gary Hallen
Director
Application Title:

Applicant Name:

In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an original wet signature must be filed with the San Bernardino County, Community Development and Housing (CDH) in order for the applicant to electronically sign the Community Development Block Grant (CDBG) application documents online.

This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee (with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.

Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to enter into agreements on behalf of the below-listed applicant. CDH may rely on the receipt of such agreements executed and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization Agreement, I authorize the CDH to accept, via electronic submission, documents submitted from the below-listed applicant as required by the CDH's Community Development Block Grant - Funding Application.

I understand that CDH may change the CDBG application system from time to time. I agree that the below-listed applicant will electronically sign all documents requiring a signature related to the CDBG funding application.

My signature on this form certifies that:

I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand that any information and documents submitted using my name is electronically certifying my signature. I understand that I am legally bound, obligated, and responsible by use of my electronic signature as much as I would be by my handwritten signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDH immediately, upon discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and that I will not delegate it or share it with any individual.

This request is effective immediately upon receipt by the CDH and will remain in effect until the end of the - CDBG funding cycle or I choose to cancel this request via written notification to the CDH. I understand that it is my responsibility to update and/or cancel this request under all circumstances, including my departure or terminated association with the below-listed applicant.

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Non-discrimination:

This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion, or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for by this grant.

Accountability:

We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only on eligible costs; to keep complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses to the County, if requested, by the required date.
2022 2022 2022 2022 2023 2023 2023 2023 BBL App Jennifer Jacobsmeyer 15 Please send the signed copy of this agreement to:

Community Development and Housing
385 North Arrowhead Ave. 3rd Floor, San Bernardino, CA 94215-0043 Attn: Community Development Block Grant Application
Public Services Program Application Fiscal Year –
We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and regulations to the fullest extent possible.

Non-collusion:

This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named; the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from submitting a proposal; the proposer has not in any manner sought by collusion to secure for him/ herself an advantage over any other proposer.

Applicant Information
Applicant Name:

Application Title:

Agency Name: Federal Tax ID No.:

Mailing Address: Phone No.:

Email Address: Fax No:

Authorized Signature
Print Name: Print Title:

Signature: Date:

[email protected] 2022 2023 11/05/2021 Patricia Turley Interim County Librarian 95-6002748 (909) 387-2288 Patricia Turley Interim County Librarian BBL App Jennifer Jacobsmeyer 777 East Rialto Ave. (909) 387-2220 Public Services Program Application Fiscal Year –
CDBG Application Checklist
(Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 387-4705 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget o List of agency’s Board of Directors, including names and addresses o Proof of existing non-profit/tax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board) o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award Management (SAM) website.

Agency cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.

If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file. 16 2022 2023
Public Services Program Application Fiscal Year –
San Bernardino County
Fiscal Year -
PublicServices ProgramApplication
The following documents must be submitted in the order listed, please be sure to submit all attachments with your application.

Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Community Needs and Target Population
Exhibit 4: Project Budget & Sources
Exhibit 5: Performance & Outcomes
Exhibit 6: Agency Capacity Narrative
Exhibit 7: Civil Rights Laws Compliance and HUD Good Standing Exhibit 8: Signature and Assurances
Application Checklist
_______________
Log Number
(Office Use Only)
1 ✔
✔
2022 2023 ✔
BBLK22PS-013 2023 ✔
✔
✔
2022 ✔
✔
✔
Public Services Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:

Organization Address:

City/State/Zip:

Phone:

Fax:

Email:

Applicant Type:

Authorized Person Name:

Authorized Person’s Title:

Address:

City/State/Zip:

Phone:

Fax:

Email:

Application Contact Person’s Name:

Application Contact Person’s Title:

Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates. 2 PO Box 6505 Soroptimist International of Big Bear Valley (SIBBV) [email protected] Big Bear Lake / CA / 92315 2023 Dottie Saville 951 660 6958 [email protected] Glenn Jacklin 2022 Big Bear Lake / California / 92315 PO Box 6505 President SIBBV Big Bear Division Manager Operations SDD Soroptimist International of Big Bear Valley's (SIBBV) mission is to improve the lives of women and children through programs leading to social & economic empowerment. The purpose is to provide tuition assistance to low-moderate to low income families enrolled in Beyond the Bell (BTB) formally Rainbow Kids Club (RKC), a before and after school childcare facility. This year, Forty two children (42) from thirty six (36) families are being supported with tuition assistance over the 12 month period creating over three hundred (300) unique events for assistance. SIBBV has been supporting this program financially since its inception in 1989 with seed money for initial start up supplies to yearly contributions to needy families and replacement of supplies and upkeep of the program. SIBBV has been a past recipient of CDBG funds from the early 2000's providing funding for BTB on an ongoing basis annually from 1989 through fundraising & other gr
Public Service Project 951 660 6958
Public Services Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:

Project Address:

County Supervisorial District where project will be located:
1 st District 2nd District 3
rd District 4th District 5th District
If you are requesting funds for an existing CDBG project, provide prior CDBG project number.

Will this project provide an opportunity to hire minority-owned and women owned businesses? If YES, describe what actions will be completed to implement such subcontracting plans to monitor this component of the proposed project. If NO, discuss why and what actions are being taken to encourage minority-women businesses to apply for this project. 3 If this is an Expansion of Service to previously funded CDBG project, please explain how this is an expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning to serve 100 units of service)
Is this a New Public Service Project, or request to expand services to an existing CDBG project? As in previous years the funds allocated from this Grant have been used to augment the current fundraising by assisting forty two (42) children from thirty six (36) families for half fee assistance, these funds usually last 3-4 months of the 12 month allocation from Club funds for the required families.

Tuition assistance for Beyond The Bell Childcare program 2023 Yes Expansions of Service to an Existing Project 2022 X 44500 Baldwin lane Big Bear City CA 92314 Not Applicable Though no minorities are directly targeted for employment by the program it allows low / moderate to low income families to enroll children in BTB, the before and after school childcare program, thus allowing them to maintain full time employment within the Big Bear Valley. The population of families served include up to 50% minority families and over 80% of staff employed are women of various backgrounds.

Public Services Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the proposed project.

Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.

Create, Maintain and Grow Jobs and
Economic Value in the County.

Improve County Government Operations.

Operate in a Fiscally-Responsible and
Business-Like Manner.

Ensure Development of a Well-Planned,
Balanced, and Sustainable County.

Maintain Public Safety.

Provide for the Health and Social Services
Needs of County Residents.

Pursue County Goals and Objectives by
Working with Other Governmental
Agencies.

Provide a brief narrative of how your project meets the Countywide Vision:
4 Yes Yes Yes 2023 Yes 2022 Yes Yes
SIBBV follows the Countywide Vision through its cooperation with BBVRPD, A Special Districts Dept of the County who are mandated to meet all aspects of the County's Vision statement. The Health and Social services of low-moderate to Low income families are provided through tuition assistance, allowing them an increased ability for longer work hours or more work days, increasing their economic value to the County. Children from latchkey families are supervised by professional staff employed by the County who provide a safe fun learning environment.

Yes Yes
Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population
Community Needs Target Population
Public Service
Needs:

Yes/No Proposed Community: Yes/No
Senior Services Low and Moderate Persons
Handicapped
Services
Low and Moderate
Households
Youth Services Abused Children
Child Care
Services
Handicapped Persons
Transportation
Services
Illiterate Persons
Substance Abuse
Services
Homeless Persons
Employment
Training
Migrant Farm Workers
Health Services Elderly People
Lead Hazard
Screening
Crime
Awareness
5 City/Target Area of Project Beneficiaries
Participating Cities: (i.e Redlands, Colton, Yucaipa)
No NoYes NoYes Yes
This program serves the entire Big Bear Valley
Yes No 2023 Yes No 2022 Yes No No No Yes No Yes
Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population (continued) Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed):

HUD Demographics: (Yes/No)
 Does this project help prevent homelessness?
 Does this project help the homeless?
 Does this project help those with HIV or AIDS?
 Does this project primarily help persons with disabilities? Summarize the description of your project to include 1) priority, 2) sub-activity, 3) population(s) to be served, and 4) accomplishment level, and 5) services to be provided. 6 No
SIBBV requests funds for this project to augment the tuition assistance awarded to children from low-moderate to low income families enrolled in BTB, a County Special Districts Dept operated Before and After School Childcare facility. Latchkey school children from kindergarten to Grade 6 of working families are awarded the assistance. Families must meet the low-moderate to low income criteria, no discrimination is made based on race, ethnicity, nationality, disability, religion, homelessness, creed or political opinion. Over 50% of the enrolled population are eligible for tuition assistance as low-moderate to low income families.

SIBBV were instrumental in the creation of BTB formally RKC in 1991 and have been financially supporting it through aggressive fundraising and previous CDBG fund awards.

Tuition Assistance will be provided for children from low-moderate to low income families for the Before and After School Childcare facility, transportation from the two local Elementary schools is also provided to get children to the site
2023 Yes 2022 No No
All students from communities located within the confines of the Bear Valley Unified School District (BVUSD), who attend one of the two Elementary schools and all students who are enrolled in the Home School community of Big Bear.

Public Services Program Application Fiscal Year –
Describe how this project meets the priority population and activities selected.

Explain why this project is needed and what evidence can you substantiate the need.

Describe what gaps of service in the county this project fills.

What are the critical factors for the success of your project (include both financial and human resources)? For instance, is this the only funding for this project? What happens if funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff involved with the project if there is project turnover? Please address any factor that is critical to project success.
7 The priority population of low-moderate to low income families are met by being provided with 50% Tuition assistance to meet the monthly costs associated with enrolment in BTB Childcare facility. Though no direct targeting of other population groups is performed, ie Abused Children, all can be helped as no criteria limits their ability to apply and receive assistance besides family income levels.
2023
The need for subsidized care has greatly increased over the last few years. Enrolment crashed to the point the program almost ceased to operate 2 years ago, diminishing from 3 sites down to 1 as enrolment declined dramatically. SIBBV step in and assisted with a rebranding of the program and an aggressive awareness program purporting the tuition assistance and saw the growth in the program adding back the before school element. 2022
It is inconceivable that kindergarten through Grade 6 children should be left at home while their parents are at work, particularly in this remote mountainous community. If we do not receive this grant funding there will be some parents who will be forced to make the decision to quit work or leave small school aged children at home alone.

SIBBV will continue to volunteer services for administration of these funds, to that 100% of all CDBG grant monies go directly to benefit the young elementary school students in need of protected quality childcare. SIBBV will continue to apply for grants and aggressively fund raise to ensure that enough families assistance, ensuring the longevity of the childcare program.

Public Services Program Application Fiscal Year –
Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs
Total Project Budget Cost: (CDBG Share + Other Source)
8 $5,000.00 Tuition Assistance $5,000.00 $40,000.00 $45,000.00 2023 $40,000.00 2022 Public Services Program Application Fiscal Year –
Exhibit 4A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.

City Amount Requested ($):
(This amount should match the grand
total requested from CDBG Share)
9 Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.

Source of
Funding:

Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:

Total Leveraging Funds
Endowement Fundraising $40,000.00 2023 $20,000.00 Big Bear $20,000.00 2022 $5,000.00 07/01/2022 07/01/2022 Public Services Program Application Fiscal Year –
Exhibit 5: Performance and Outcomes
Definitions:

Unduplicated Clients: The number clients/persons projected to be served during the program year (e.g. 25 clients, 50 seniors):

Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=250 units of service):

Complete the chart below with the number of Duplicated and Unduplicated Clients to be served.
• In column 1 identify activities that will be completed (e.g. intervention, counseling, and case management).
• In column 2 indicate the number of Unduplicated Clients to be served. • In column 3 identify the number of Duplicated Clients to be served.

Activities to be Completed (1) Unduplicated
Clients to be
Served (2)
Duplicated Clients
projected to be
served (3)
Performance and Outcomes, answer the following narrative questions using minimum funds request.

Indicate a timeline of services provided to client(s) in order to meet project outcome(s).

Describe how your agency determines client(s) success.

Describe your methodology to evaluate project outcomes. 10 The program coordinator evaluates on an ongoing basis the number of assistance requests compared to approvals in relation to previous years
Tuition Assistance 42 504 2023
Success is determined by the continuation of enrolment by families on a monthly basis in the program, thus keeping children supervised in a quality program as opposed to unsupervised at home.
2022
The funds would cover tuition assistance of the anticipated children for a period of 3 months out of the yearly operation of the Before and After School Childcare facility program that SIBBV financially support
Public Services Program Application Fiscal Year –
Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months (July 1, – June 30, ). For example, project expenditures and performance/ accomplishment goals of 40% by November 30th, 50% by December 31st, 80% by March 31st, and 100% by June 30th.

Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of Reimbursement: Amount ($):

Total Reimbursement:
($)
11 The requested funds would cover tuition assistance for the anticipated clients of 42 children for a period of 3-4 months out of the annual ongoing operation. July 31st 2022, $2000 at 40% of requested funds. August 31st 2022, $1500 at 30% of requested funds. September 30th 2022, $1500 at 30% of requested funds. The remainder of the year SIBBV funds would support the program.
09/30/2022 07/31/2022 2023 2023 2022 2022 $2,000.00 08/31/2022 $1,000.00 $5,000.00 $2,000.00 Public Services Program Application Fiscal Year –
Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.

Describe your agency’s experience in administering government and/or public funds.

Describe your method to sustain project viability over the multi-year process if funding decreases.

Instructions: Complete the table below by marking “YES” or “NO” to the questions listed below.

Question:

Example: Have you received federal funds in the past
five years? Yes
In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the IRS, the
Secretary of State, the State Attorney General, or the
Franchise Tax Board?
Has your organization been sued in the last five years? Are any of your managers or staff with fiscal
responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any
court against your organization or Executive Director the last five years?
Does your organization currently have any unresolved
fiscal, reporting, or program issues with any of its funding sources?

YES/ NO
12 No No
SIBBV has been a past recipient of CDBG funds and has successfully administered those funds since first being awarded in early 2000's
SIBBV will continue to apply for grants and will aggressively fund raise to ensure the longevity of the Childcare program, an ongoing process since its inception in 1991. 2023 No No No 2022
President ensures directors perform their duties as related to club operations. Program director ensure income eligibility criteria are met.

Public Services Program Application Fiscal Year –
EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing Answer the following questions.

Has your organization been a past recipient of assistance under a HUD McKinney Act program or the HUD Single Family Property Disposition Homeless Program? If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program?
If you answered “Yes”, please explain the circumstances and outcome below.

Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD-approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of 1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please attach a brief description.
13 No 2023 No 2022
Public Services Program Application Fiscal Year –
14 E- Signature Authorization
San Bernardino County
Community Development and Housing
Community Development Block Grant
- Application
Dena Fuentes
Deputy Executive Officer
Gary Hallen
Director
Application Title:

Applicant Name:

In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an original wet signature must be filed with the San Bernardino County, Community Development and Housing (CDH) in order for the applicant to electronically sign the Community Development Block Grant (CDBG) application documents online.

This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee (with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.

Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to enter into agreements on behalf of the below-listed applicant. CDH may rely on the receipt of such agreements executed and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization Agreement, I authorize the CDH to accept, via electronic submission, documents submitted from the below-listed applicant as required by the CDH's Community Development Block Grant - Funding Application.

I understand that CDH may change the CDBG application system from time to time. I agree that the below-listed applicant will electronically sign all documents requiring a signature related to the CDBG funding application.

My signature on this form certifies that:

I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand that any information and documents submitted using my name is electronically certifying my signature. I understand that I am legally bound, obligated, and responsible by use of my electronic signature as much as I would be by my handwritten signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDH immediately, upon discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and that I will not delegate it or share it with any individual.

This request is effective immediately upon receipt by the CDH and will remain in effect until the end of the - CDBG funding cycle or I choose to cancel this request via written notification to the CDH. I understand that it is my responsibility to update and/or cancel this request under all circumstances, including my departure or terminated association with the below-listed applicant.

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Non-discrimination:

This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion, or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for by this grant.

Accountability:

We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only on eligible costs; to keep complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses to the County, if requested, by the required date.

Soroptimist International Child Care Tuition Assistance 2023 2023 2023 2023 Glenn Jacklin 2022 2022 2022 2022 15 Please send the signed copy of this agreement to:

Community Development and Housing
385 North Arrowhead Ave. 3rd Floor, San Bernardino, CA 94215-0043 Attn: Community Development Block Grant Application
Public Services Program Application Fiscal Year –
We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and regulations to the fullest extent possible.

Non-collusion:

This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named; the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from submitting a proposal; the proposer has not in any manner sought by collusion to secure for him/ herself an advantage over any other proposer.

Applicant Information
Applicant Name:

Application Title:

Agency Name: Federal Tax ID No.:

Mailing Address: Phone No.:

Email Address: Fax No:

Authorized Signature
Print Name: Print Title:

Signature: Date:

PO Box 6505 Big Bear Lake, CA (951) 660-6958 Dottie Saville [email protected] Club President Soroptimist International Child Care Tuition Assistance 2023 Glenn Jacklin 95-3375418 2022 Dottie Saville : Club President 12/03/2021 Public Services Program Application Fiscal Year –
CDBG Application Checklist
(Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 387-4705 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget o List of agency’s Board of Directors, including names and addresses o Proof of existing non-profit/tax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board) o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award Management (SAM) website.

Agency cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.

If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file. 16 2022 2023
Public Services Program Application Fiscal Year –
San Bernardino County
Fiscal Year -
PublicServices ProgramApplication
The following documents must be submitted in the order listed, please be sure to submit all attachments with your application.

Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Community Needs and Target Population
Exhibit 4: Project Budget & Sources
Exhibit 5: Performance & Outcomes
Exhibit 6: Agency Capacity Narrative
Exhibit 7: Civil Rights Laws Compliance and HUD Good Standing Exhibit 8: Signature and Assurances
Application Checklist
_______________
Log Number
(Office Use Only)
1 ✔
✔
2022 ✔
BBLK22PS-030 2022 ✔
2023 ✔
✔
✔
✔
2023 ✔
Public Services Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:

Organization Address:

City/State/Zip:

Phone:

Fax:

Email:

Applicant Type:

Authorized Person Name:

Authorized Person’s Title:

Address:

City/State/Zip:

Phone:

Fax:

Email:

Application Contact Person’s Name:

Application Contact Person’s Title:

Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates. 2 Big Bear Lake / CA / 92315 [email protected] Bear Valley Unified School District Executive Director of Business Services and Classified Human Resources 42271 Moonridge Road - P.O. Box 1529 Student Services Liaison 2022 Mission: To educate, inspire, and prepare all students by creating innovative learning environments where students can strive academically, contribute to society and lead healthy purposeful lives.Purpose: To provide students with social and emotional supports to reduce the effect of poverty, homelessness, family stress, trauma and mental health symptoms.Population: All children attending Bear Valley Unified School District (BVUSD).# of years: 69 Supporting Services: Identification, outreach, and linking students experiencing homelessness and/or effects of poverty with health, mental health, social services, and basic needs resources in the community. We sustain services through community partnerships and collaborative case management. BVUSD funds the Student Support Program staff through District general funds, current CDBG funding, and community donations. Funding and donations have been established for over 10 years and are ongoin Public Agency (School District) (909) 866-4631 Sean Young 2023 Linda Rosado [email protected] Big Bear Lake / CA / 92315 (909) 866-4631 (909) 866-2040 42271 Moonridge Road - P.O. Box 1529 (909) 866-2040 Public Services Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:

Project Address:

County Supervisorial District where project will be located:
1 st District 2nd District 3
rd District 4th District 5th District
If you are requesting funds for an existing CDBG project, provide prior CDBG project number.

Will this project provide an opportunity to hire minority-owned and women owned businesses? If YES, describe what actions will be completed to implement such subcontracting plans to monitor this component of the proposed project. If NO, discuss why and what actions are being taken to encourage minority-women businesses to apply for this project. 3 If this is an Expansion of Service to previously funded CDBG project, please explain how this is an expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning to serve 100 units of service)
Is this a New Public Service Project, or request to expand services to an existing CDBG project? X
2022
In fiscal year 2021 this program provided 232 units of service to families experiencing homelessness. Under current conditions, we expect to provide approximately 275 units of service in the 2022 fiscal year.
2023 Student Support Program Prior project number is BBLK 19PS 003 Bear Valley Unified will be implementing this program internally and does not envision hiring additional staff to oversee the additional services. Tutoring services will be provided by FVS tutoring, whose president and CEO is a minority.

No42271 Moonridge RD - P.O. Box 1529, Big Bear Lake, CA 92315 Public Services Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the proposed project.

Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.

Create, Maintain and Grow Jobs and
Economic Value in the County.

Improve County Government Operations.

Operate in a Fiscally-Responsible and
Business-Like Manner.

Ensure Development of a Well-Planned,
Balanced, and Sustainable County.

Maintain Public Safety.

Provide for the Health and Social Services
Needs of County Residents.

Pursue County Goals and Objectives by
Working with Other Governmental
Agencies.

Provide a brief narrative of how your project meets the Countywide Vision:
4 Bear Valley USD meets the Countywide Vision by valuing the diverse population that resides in the geographically isolated mountain community of Big Bear Valley. Our services support a high-quality education; promote community health with access to health and mental health services; promote public safety through outreach, identification and implementation of supports for homeless and poverty impacted children and families. We work collaboratively with mental health, law enforcement, social services agencies, and community-based clubs and churches to offer a network of assistance for all children and families. Healthy families are vital to a healthy Big Bear community - a four season destination in San Bernardino County.

Yes 2022 Yes No 2023 Yes Yes NoYes Yes
Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population
Community Needs Target Population
Public Service
Needs:

Yes/No Proposed Community: Yes/No
Senior Services Low and Moderate Persons
Handicapped
Services
Low and Moderate
Households
Youth Services Abused Children
Child Care
Services
Handicapped Persons
Transportation
Services
Illiterate Persons
Substance Abuse
Services
Homeless Persons
Employment
Training
Migrant Farm Workers
Health Services Elderly People
Lead Hazard
Screening
Crime
Awareness
5 City/Target Area of Project Beneficiaries
Participating Cities: (i.e Redlands, Colton, Yucaipa)
No NoYes Yes Yes Yes NoYes 2022 No Yes 2023 No No No NoYes NoYes City of Big Bear Lake and surrounding unincorporated areas of Big Bear City, Sugarloaf, Erwin Lake, Lake Williams, Baldwin Lake, Fawnskin and Forest Falls.

Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population (continued) Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed):

HUD Demographics: (Yes/No)
 Does this project help prevent homelessness?
 Does this project help the homeless?
 Does this project help those with HIV or AIDS?
 Does this project primarily help persons with disabilities? Summarize the description of your project to include 1) priority, 2) sub-activity, 3) population(s) to be served, and 4) accomplishment level, and 5) services to be provided. 6 Yes Yes No 2022 2023
BVUSD has 2,166 students enrolled with 1433 (66.2%) receiving free/reduced meals, a very high level of poverty. Last year 232 students qualified for McKinney-Vento homeless services.

Both groups are the priority for services: 250 homeless youth will be identified and enrolled in the free meal program. Low income youth will be provided school supplies, clothing, backpack, shoes, socks, underwear and other basic needs items for 150 students.

Students/families are linked to community resources such as food banks, health, mental health and social services and provided with thrift store vouchers. The Student Support Program person will lead/participate in established community partnerships including the Bear Valley Collaborative, Holiday Giving Collaborative and Mountain Homeless Coalition meetings to sustain resources for families. The Student Services clerk will participate in 12 community collaborative meetings with resources provided through school-based activities: 400 students/family members will receive community food baskets at Thanksgiving and Christmas.

At Christmas 250 children/youth will receive gifts/clothing/toys. BVUSD values these services because providing school-based supports assures student and family engagement and promotes school success. Our district will also provide online tutoring services to these student and we are projecting servicing 50 low income students in this year.

No
This community is contained within the Big Bear Valley and additionally includes the remote community of Forest Falls where we administer the Fallsvale School.

Public Services Program Application Fiscal Year –
Describe how this project meets the priority population and activities selected.

Explain why this project is needed and what evidence can you substantiate the need.

Describe what gaps of service in the county this project fills.

What are the critical factors for the success of your project (include both financial and human resources)? For instance, is this the only funding for this project? What happens if funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff involved with the project if there is project turnover? Please address any factor that is critical to project success.
7 Bear Valley is an isolated, mountain resort community of 18,000 residents in the San Bernardino Mountains, 45 mountain miles from county services in San Bernardino. We have no Transitional Assistance Dept. or Workforce Dev. Dept. 1 day per week of public health and limited bus service off the mountain. Poverty stricken families survive on seasonal jobs, lack insurance and have limited access to cash aid and welfare support. Big Bear agencies and Bear Valley USD collaborate to meet residents’ needs through coordinated referrals to health, mental health and social services.
2022
Bear Valley USD has 2,166 students and has identified 232 students as qualifying for McKinney-Vento homeless services as of June 2021. We enrolled 1,433 students in federal Free and Reduced Meal Program. Students challenged by homelessness and poverty are at risk of school failure, increase mental health issues and behavioral problems. Outreaching to this population with supports and services helps to meet basic needs. 2023
Bear Valley USD’s Student Support Program (SSP) identifies and outreaches to students qualifying for McKinney-Vento homeless services or are affected by poverty. At BVUSD,

66.2% of enrolled students live in poverty, indicating a very high level of need. Big Bear lacks county Transitional Assistance Dept. and Workforce Dev. Dept. resources for families. SSP links students/families to community based resources and basic needs.

BVUSD’s Student Support person identifies, outreaches and offers services to homeless students and those living in poverty for 10 years. This position leads and participates in community collaborative meetings to maintain a referral network of supports and basic needs items. The district is committed to maintaining this position to meet student and family needs through collaborative community resources. Although the district experienced a reduction in funding, the Student Support Program is being sustained with district funds and community donations.

Public Services Program Application Fiscal Year –
Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs
Total Project Budget Cost: (CDBG Share + Other Source)
8 $4,657.00 $13,094.00 $343.00 $122,606.00 $145,864.00 $140,864.00 2022 $2,700.00 2023 $5,000.00 $2,464.00 Indirect Costs @ 7.36% Public Services Program Application Fiscal Year –
Exhibit 4A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.

City Amount Requested ($):
(This amount should match the grand
total requested from CDBG Share)
9 Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.

Source of
Funding:

Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:

Total Leveraging Funds
$140,864.00 09/01/2021 LCAP $38,356.00 $5,000.00 07/01/2021 EHCY Grant and ARP I Grant 2022 $35,939.00 2023 Private Donations + Lutheran Social Services Grant Funds $61,569.00 Private Donations $5,000.00 07/01/2021 12/31/2021 Big Bear Public Services Program Application Fiscal Year –
Exhibit 5: Performance and Outcomes
Definitions:

Unduplicated Clients: The number clients/persons projected to be served during the program year (e.g. 25 clients, 50 seniors):

Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=250 units of service):

Complete the chart below with the number of Duplicated and Unduplicated Clients to be served.
• In column 1 identify activities that will be completed (e.g. intervention, counseling, and case management).
• In column 2 indicate the number of Unduplicated Clients to be served. • In column 3 identify the number of Duplicated Clients to be served.

Activities to be Completed (1) Unduplicated
Clients to be
Served (2)
Duplicated Clients
projected to be
served (3)
Performance and Outcomes, answer the following narrative questions using minimum funds request.

Indicate a timeline of services provided to client(s) in order to meet project outcome(s).

Describe how your agency determines client(s) success.

Describe your methodology to evaluate project outcomes. 10 400 800
We count number of students identified and referred for services and students/families receiving basic needs, food baskets, clothing, gifts.

Participation in community collaborative meetings to sustain service partnerships for food baskets a 250 200 350 2022 2023 250
Evaluation is based on number of students and families who are identified and receive services. Maintaining community partnerships and donations will be evidence of success.

Identification, outreach and signing up homeless students for free meal program.

Activities progress from August to June. Food baskets/clothing/gifts are distributed during the holidays (Oct-Dec). Individual student/parent sessions for community resources are conducted throughout the year.

Outreach and linking to food, clothing, basic needs, health, mental health, social services resources Public Services Program Application Fiscal Year –
Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months (July 1, – June 30, ). For example, project expenditures and performance/ accomplishment goals of 40% by November 30th, 50% by December 31st, 80% by March 31st, and 100% by June 30th.

Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of Reimbursement: Amount ($):

Total Reimbursement:
($)
11 $417.00 08/05/2022 $417.00 $417.00 $417.00
CDBG funds contribute to the Student Support Person’s (SSP) salary and mandatory expenses and are distributed across 12 months of employment from July 1, 2022-June 30, 2023. SSP activities fluctuate through the year around school events from Aug. 2, 2022-May 27th, 2023 and during the holiday season. 75% of our goals will be met by Dec. 30 and 100% of our goals by May 27th, 2023. Outreach to students and parents continues all year.

Parent meetings are scheduled to assess needs individually throughout the year. $413.00 02/06/2023 11/07/2022 07/05/2022 $417.00 03/06/2023 10/07/2022 2022 2022 12/05/2022 $417.00 $417.00 2023 2023 04/07/2023 $417.00 $5,000.00 $417.00 09/05/2022 06/05/2023 $417.00 $417.00 05/05/2023 01/06/2023 Public Services Program Application Fiscal Year –
Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.

Describe your agency’s experience in administering government and/or public funds.

Describe your method to sustain project viability over the multi-year process if funding decreases.

Instructions: Complete the table below by marking “YES” or “NO” to the questions listed below.

Question:

Example: Have you received federal funds in the past
five years? Yes
In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the IRS, the
Secretary of State, the State Attorney General, or the
Franchise Tax Board?
Has your organization been sued in the last five years? Are any of your managers or staff with fiscal
responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any
court against your organization or Executive Director the last five years?
Does your organization currently have any unresolved
fiscal, reporting, or program issues with any of its funding sources?

YES/ NO
12 Bear Valley Unified School District is not a registered Non-Profit Organization 2022 2023
Public Services Program Application Fiscal Year –
EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing Answer the following questions.

Has your organization been a past recipient of assistance under a HUD McKinney Act program or the HUD Single Family Property Disposition Homeless Program? If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program?
If you answered “Yes”, please explain the circumstances and outcome below.

Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD-approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of 1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please attach a brief description.
13 No 2022 2023 No
Public Services Program Application Fiscal Year –
14 E- Signature Authorization
San Bernardino County
Community Development and Housing
Community Development Block Grant
- Application
Dena Fuentes
Deputy Executive Officer
Gary Hallen
Director
Application Title:

Applicant Name:

In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an original wet signature must be filed with the San Bernardino County, Community Development and Housing (CDH) in order for the applicant to electronically sign the Community Development Block Grant (CDBG) application documents online.

This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee (with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.

Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to enter into agreements on behalf of the below-listed applicant. CDH may rely on the receipt of such agreements executed and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization Agreement, I authorize the CDH to accept, via electronic submission, documents submitted from the below-listed applicant as required by the CDH's Community Development Block Grant - Funding Application.

I understand that CDH may change the CDBG application system from time to time. I agree that the below-listed applicant will electronically sign all documents requiring a signature related to the CDBG funding application.

My signature on this form certifies that:

I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand that any information and documents submitted using my name is electronically certifying my signature. I understand that I am legally bound, obligated, and responsible by use of my electronic signature as much as I would be by my handwritten signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDH immediately, upon discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and that I will not delegate it or share it with any individual.

This request is effective immediately upon receipt by the CDH and will remain in effect until the end of the - CDBG funding cycle or I choose to cancel this request via written notification to the CDH. I understand that it is my responsibility to update and/or cancel this request under all circumstances, including my departure or terminated association with the below-listed applicant.

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Non-discrimination:

This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion, or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for by this grant.

Accountability:

We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only on eligible costs; to keep complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses to the County, if requested, by the required date.

Student Support Program 2022 2022 2022 2022 2023 2023 2023 2023 Sean Young 15 Please send the signed copy of this agreement to:

Community Development and Housing
385 North Arrowhead Ave. 3rd Floor, San Bernardino, CA 94215-0043 Attn: Community Development Block Grant Application
Public Services Program Application Fiscal Year –
We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and regulations to the fullest extent possible.

Non-collusion:

This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named; the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from submitting a proposal; the proposer has not in any manner sought by collusion to secure for him/ herself an advantage over any other proposer.

Applicant Information
Applicant Name:

Application Title:

Agency Name: Federal Tax ID No.:

Mailing Address: Phone No.:

Email Address: Fax No:

Authorized Signature
Print Name: Print Title:

Signature: Date:
12/13/2021 Exec. Dir. of Business Services and Classified [email protected] P.O. Box 1529, Big Bear Lake, CA 92315 (909) 866-2040 95-6006065 Student Support Program (909) 866-4631 2022 2023 Sean Young Linda Rosado Public Services Program Application Fiscal Year –
CDBG Application Checklist
(Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 387-4705 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget o List of agency’s Board of Directors, including names and addresses o Proof of existing non-profit/tax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board) o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award Management (SAM) website.

Agency cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.

If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file. 16 2022 2023
Public Services Program Application Fiscal Year –
San Bernardino County
Fiscal Year -
PublicServices ProgramApplication
The following documents must be submitted in the order listed, please be sure to submit all attachments with your application.

Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Community Needs and Target Population
Exhibit 4: Project Budget & Sources
Exhibit 5: Performance & Outcomes
Exhibit 6: Agency Capacity Narrative
Exhibit 7: Civil Rights Laws Compliance and HUD Good Standing Exhibit 8: Signature and Assurances
Application Checklist
_______________
Log Number
(Office Use Only)
1 2022 BBLK22PS-036 2022 2023 2023
Public Services Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:

Organization Address:

City/State/Zip:

Phone:

Fax:

Email:

Applicant Type:

Authorized Person Name:

Authorized Person’s Title:

Address:

City/State/Zip:

Phone:

Fax:

Email:

Application Contact Person’s Name:

Application Contact Person’s Title:

Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates. 2 Big Bear Lake / California / 92315 [email protected] DOVES of Big Bear Valley, Inc. Program Manager 41943 Big Bear Blvd. Grant and Marketing Coordinator 2022 DOVES mission is to serve as the community’s resource for ending domestic violence by:
empowering and providing safety for those who are suffering physical, emotional, verbal, sexual, or financial abuse at the hands of an intimate partner; to assist other community members experiencing violence within the family; to model positive and healthy relationship choices for youth in an effort to end the generational cycle of domestic violence; and to effect a culture shift among community members regarding the use of power in relationships, through education and partnerships with the public, government and other community organizations and institutions. We have been providing programs and services to the Bear Valley community since 1982. Services provided include: intervention, prevention and education programs. Approximately 61% of the clients we serve are ages 19-54; 88% are females; 57% are Caucasian;25% are Latino and 15% are Black/Africa CDBG Program 19098661546 Sarah Garrison 2023 Quinton Page [email protected] Big Bear Lake / California / 92315 9098661546 PO Box 3646, 41943 Big Bear Blvd Public Services Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:

Project Address:

County Supervisorial District where project will be located:
1 st District 2nd District 3
rd District 4th District 5th District
If you are requesting funds for an existing CDBG project, provide prior CDBG project number.

Will this project provide an opportunity to hire minority-owned and women owned businesses? If YES, describe what actions will be completed to implement such subcontracting plans to monitor this component of the proposed project. If NO, discuss why and what actions are being taken to encourage minority-women businesses to apply for this project. 3 If this is an Expansion of Service to previously funded CDBG project, please explain how this is an expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning to serve 100 units of service)
Is this a New Public Service Project, or request to expand services to an existing CDBG project? 2022
New CDBG Project
2023 Transitional Living Program X
This program helps prevent homelessness by assisting clients with rent, utilities, childcare and other subsidies. We will also will provide job training, including resume building and interview assistance.Approximately 61% of the clients we serve are ages 19-54; 88% are females; 57% are Caucasian;25% are Latino and 15% are Black/African American.Because we are helping prevent homelessness, and also helping clients build independent skills, we are providing an opportunity to hire women an minorities.

Yes 41943 Big Bear Blvd., Big Bear Lake, CA 92315
Public Services Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the proposed project.

Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.

Create, Maintain and Grow Jobs and
Economic Value in the County.

Improve County Government Operations.

Operate in a Fiscally-Responsible and
Business-Like Manner.

Ensure Development of a Well-Planned,
Balanced, and Sustainable County.

Maintain Public Safety.

Provide for the Health and Social Services
Needs of County Residents.

Pursue County Goals and Objectives by
Working with Other Governmental
Agencies.

Provide a brief narrative of how your project meets the Countywide Vision:
4 Part of the mission of DOVES is to serve as the community's resource for ending domestic violence by empowering and providing safety for those who are suffering from abuse at the hands of an intimate partner. This project will enable DOVES clients to be empowered and successful in their transition into all areas of the community. This supports the part of the Countywide Vision which states "we envision a sustainable system of high-quality education, community health, public safety, housing...in which development complements our natural resources and environment.

Yes 2022 Yes Yes 2023 Yes Yes Yes Yes Yes
Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population
Community Needs Target Population
Public Service
Needs:

Yes/No Proposed Community: Yes/No
Senior Services Low and Moderate Persons
Handicapped
Services
Low and Moderate
Households
Youth Services Abused Children
Child Care
Services
Handicapped Persons
Transportation
Services
Illiterate Persons
Substance Abuse
Services
Homeless Persons
Employment
Training
Migrant Farm Workers
Health Services Elderly People
Lead Hazard
Screening
Crime
Awareness
5 City/Target Area of Project Beneficiaries
Participating Cities: (i.e Redlands, Colton, Yucaipa)
No NoYes No Yes Yes Yes No Yes 2022 Yes Yes 2023 No No No Yes Yes NoYes Big Bear Lake, CA
Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population (continued) Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed):

HUD Demographics: (Yes/No)
 Does this project help prevent homelessness?
 Does this project help the homeless?
 Does this project help those with HIV or AIDS?
 Does this project primarily help persons with disabilities? Summarize the description of your project to include 1) priority, 2) sub-activity, 3) population(s) to be served, and 4) accomplishment level, and 5) services to be provided. 6 Yes Yes No 2022 2023
he monies received from this grant will be used for our transitional program. This program is for clients who are actively transitioning to the community after leaving an abusive relationship. For most of these clients, this is the first time they are independently establishing a household after leaving an abusive partner.

A pragmatic need surfaces repeatedly when women leave DOVES’ direct care: having enough income to pay for housing, transportation, education/training, food, clothing, and childcare. Regrettably, for some, the option to return to their abusive partner seems to be the only way they can provide for themselves and their children.

Assistance to be provided will be, but not limited to: Assistance includes subsidies for rent, utilities, transportation, food and clothing, vision and dental, tuition assistance, and childcare.

Other assistance includes help with job applications, help getting a driver’s license, and purchasing curriculum/resources to be used for support groups.

The Transitional Program Advocate at DOVES will maintain documentation regarding each participant’s needs and track the assistance and development provided, as well as monetary value of any expense-based services. DOVES’ Executive Director will provide oversight, including managing funds expenditure, as each participant’s needs will be different and dispersal of funds will be determined by needs within limits of the annual budget for evidencebased services. No The city of Big Bear Lake is a rural community located in Big Bear Valley in the eastern San Bernardino Mountains. It is bounded on the west by the dam, on the east by Big Bear City, and separated from the northern communities by the lake.

Public Services Program Application Fiscal Year –
Describe how this project meets the priority population and activities selected.

Explain why this project is needed and what evidence can you substantiate the need.

Describe what gaps of service in the county this project fills.

What are the critical factors for the success of your project (include both financial and human resources)? For instance, is this the only funding for this project? What happens if funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff involved with the project if there is project turnover? Please address any factor that is critical to project success.
7 Our community only has one low-income housing unit with a year wait list, so finding affordable housing in the Big Bear Valley is nearly impossible. This project is unique because it is the first of its kind to combat homelessness and domestic violence in the San Bernardino Mountain communities.
2022
The priority population for this grant includes men, women and their children who have left an abusive relationship. We are working on preventing homelessness by providing subsidies for rent, utilities, childcare and transportation, as well as providing group classes and one-on-one sessions with an advocate to work on specific goals.
2023
In the book by Dr. Ludy Green (2014) on economics and domestic violence, she reports that in working with women from violent homes “Many women go back to their abuser….Their responses were always:‘I don’t have the money. I depend on my husband. He pays all the bills, so what can I do with all the children. 1

1. Green, Ludy (2014) Ending domestic violence captivity: A guide to economic freedom.

Our main funding sources are federal grants, as well as other organizational-based grants.

We are able to sustain this project with these grants and the revenues generated by our thrift store. We have adequate staff at the outreach center to maintain the viability of the project.

Public Services Program Application Fiscal Year –
Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs
Total Project Budget Cost: (CDBG Share + Other Source)
8 $10,000.00 $33,480.00 $206,960.00 $196,960.00 2022 2023 $10,000.00 $163,480.00 Utilities and Rent for Clients - Direct Services Public Services Program Application Fiscal Year –
Exhibit 4A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.

City Amount Requested ($):
(This amount should match the grand
total requested from CDBG Share)
9 Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.

Source of
Funding:

Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:

Total Leveraging Funds
$196,960.00 12/13/2021 $53,480.00 California Office of Emergency Services 2022 $87,631.00 2023 Fundraising/ Thrift Store $55,849.00 Corporation Grants $10,000.00 12/13/2021 12/13/2021 Big Bear Public Services Program Application Fiscal Year –
Exhibit 5: Performance and Outcomes
Definitions:

Unduplicated Clients: The number clients/persons projected to be served during the program year (e.g. 25 clients, 50 seniors):

Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=250 units of service):

Complete the chart below with the number of Duplicated and Unduplicated Clients to be served.
• In column 1 identify activities that will be completed (e.g. intervention, counseling, and case management).
• In column 2 indicate the number of Unduplicated Clients to be served. • In column 3 identify the number of Duplicated Clients to be served.

Activities to be Completed (1) Unduplicated
Clients to be
Served (2)
Duplicated Clients
projected to be
served (3)
Performance and Outcomes, answer the following narrative questions using minimum funds request.

Indicate a timeline of services provided to client(s) in order to meet project outcome(s).

Describe how your agency determines client(s) success.

Describe your methodology to evaluate project outcomes. 10 15 20
Clients will meet with a DOVES advocate on a bi-weekly schedule to discuss goals to establish independent living.

Group classes for transitional clients 1515 20 2022 2023 20 DOVES measures client's success on safety and self-improvement.

Subsidies for rent/utilities, etc
During a 24 month period, months 1-12 up to 33% of clients income will be subsidized; months 12-18 up to 20% of income will be subsidized; months 18-24 up to 10% of income will be subsidized; months 24 + 0%
Counseling for transitional clients
Public Services Program Application Fiscal Year –
Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months (July 1, – June 30, ). For example, project expenditures and performance/ accomplishment goals of 40% by November 30th, 50% by December 31st, 80% by March 31st, and 100% by June 30th.

Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of Reimbursement: Amount ($):

Total Reimbursement:
($)
11 $10,000.00
During a 24 month period, months 1-12 up to 33% of clients income will be subsidized; months 12-18 up to 20% of income will be subsidized; months 18-24 up to 10% of income will be subsidized; months 24 + 0% of income will be subsidized. 07/01/2022 2022 2022 2023 2023 $10,000.00
Public Services Program Application Fiscal Year –
Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.

Describe your agency’s experience in administering government and/or public funds.

Describe your method to sustain project viability over the multi-year process if funding decreases.

Instructions: Complete the table below by marking “YES” or “NO” to the questions listed below.

Question:

Example: Have you received federal funds in the past
five years? Yes
In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the IRS, the
Secretary of State, the State Attorney General, or the
Franchise Tax Board?
Has your organization been sued in the last five years? Are any of your managers or staff with fiscal
responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any
court against your organization or Executive Director the last five years?
Does your organization currently have any unresolved
fiscal, reporting, or program issues with any of its funding sources?

YES/ NO
12 No No No
The Executive Director will oversee the project along side our Program Manager.

No
If funding decreases we will use our thrift store money to help sustain this project.

Since 1982 we have worked with government and public funds. 2022 2023 No
Public Services Program Application Fiscal Year –
EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing Answer the following questions.

Has your organization been a past recipient of assistance under a HUD McKinney Act program or the HUD Single Family Property Disposition Homeless Program? If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program?
If you answered “Yes”, please explain the circumstances and outcome below.

Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD-approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of 1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please attach a brief description.
13 No 2022 2023 No
Public Services Program Application Fiscal Year –
14 E- Signature Authorization
San Bernardino County
Community Development and Housing
Community Development Block Grant
- Application
Dena Fuentes
Deputy Executive Officer
Gary Hallen
Director
Application Title:

Applicant Name:

In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an original wet signature must be filed with the San Bernardino County, Community Development and Housing (CDH) in order for the applicant to electronically sign the Community Development Block Grant (CDBG) application documents online.

This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee (with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.

Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to enter into agreements on behalf of the below-listed applicant. CDH may rely on the receipt of such agreements executed and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization Agreement, I authorize the CDH to accept, via electronic submission, documents submitted from the below-listed applicant as required by the CDH's Community Development Block Grant - Funding Application.

I understand that CDH may change the CDBG application system from time to time. I agree that the below-listed applicant will electronically sign all documents requiring a signature related to the CDBG funding application.

My signature on this form certifies that:

I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand that any information and documents submitted using my name is electronically certifying my signature. I understand that I am legally bound, obligated, and responsible by use of my electronic signature as much as I would be by my handwritten signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDH immediately, upon discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and that I will not delegate it or share it with any individual.

This request is effective immediately upon receipt by the CDH and will remain in effect until the end of the - CDBG funding cycle or I choose to cancel this request via written notification to the CDH. I understand that it is my responsibility to update and/or cancel this request under all circumstances, including my departure or terminated association with the below-listed applicant.

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Non-discrimination:

This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion, or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for by this grant.

Accountability:

We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only on eligible costs; to keep complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses to the County, if requested, by the required date.

DOVES Transitional Living Program 2021-2022 2022 2022 2022 2022 2023 2023 2023 2023 Sarah Garrison 15 Please send the signed copy of this agreement to:

Community Development and Housing
385 North Arrowhead Ave. 3rd Floor, San Bernardino, CA 94215-0043 Attn: Community Development Block Grant Application
Public Services Program Application Fiscal Year –
We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and regulations to the fullest extent possible.

Non-collusion:

This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named; the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from submitting a proposal; the proposer has not in any manner sought by collusion to secure for him/ herself an advantage over any other proposer.

Applicant Information
Applicant Name:

Application Title:

Agency Name: Federal Tax ID No.:

Mailing Address: Phone No.:

Email Address: Fax No:

Authorized Signature
Print Name: Print Title:

Signature: Date:
12/13/2021 Grant and Marketing Manager [email protected] PO Box 3646, 41943 Big Bear Blvd DOVES of Big Bear Valley, Inc. DOVES Transitional Living Program 2021-2022 (909) 866-1546 2022 2023 Sarah Garrison Sarah Garrison Grant and Marketing Manager Sarah Garrison Public Services Program Application Fiscal Year –
CDBG Application Checklist
(Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 387-4705 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget o List of agency’s Board of Directors, including names and addresses o Proof of existing non-profit/tax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board) o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award Management (SAM) website.

Agency cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.

If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file. 16 2022 2023
Public Services Program Application Fiscal Year –
San Bernardino County
Fiscal Year -
PublicServices ProgramApplication
The following documents must be submitted in the order listed, please be sure to submit all attachments with your application.

Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Community Needs and Target Population
Exhibit 4: Project Budget & Sources
Exhibit 5: Performance & Outcomes
Exhibit 6: Agency Capacity Narrative
Exhibit 7: Civil Rights Laws Compliance and HUD Good Standing Exhibit 8: Signature and Assurances
Application Checklist
_______________
Log Number
(Office Use Only)
1 ✔
✔
2022 ✔
BBLK22PS-043 2022 ✔
2023 ✔
✔
✔
✔
2023 ✔
Public Services Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:

Organization Address:

City/State/Zip:

Phone:

Fax:

Email:

Applicant Type:

Authorized Person Name:

Authorized Person’s Title:

Address:

City/State/Zip:

Phone:

Fax:

Email:

Application Contact Person’s Name:

Application Contact Person’s Title:

Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates. 2 Big Bear Lake / CA / 92315 [email protected] Bear Valley Community Healthcare District Foundation's (The Mom and Dad Project) Program Director PO Box 1649, Big Bear Lake Ca 92315 2022 Our mission is to provide full spectrum education and resources for everyone involved in raising a child. Our purpose is to help families stay safe, and to become healthy, thriving members of our community. Population Served. We currently serve the rural area of Big Bear, including but not limited to Big Bear Lake, Big Bear City, Sugarloaf, Lake Williams, Baldwin Lake, Fawnskin and Moonridge. Number of years serving population. We have been serving our community’s most vulnerable population since our inception in 2001. Supportive services, their funding sources and start/end dates: The Mom & Dad Project is a program run under the umbrella of the area’s only hospital. We receive 63% of our funding through grants, State and Foundation. We have a 20-year history with First 5 San Bernardino and we are currently in the middle of a 3-year commitment.CurrentFirst 5 San Bernardino 2020-2024San Manuel 2021- 2022In-N-Out 2021-2022BVCHD
9098782326 Megan Meadors 2023 Megan Meadors [email protected] Big Bear Lake / CA / 92315 9098782326 41820 Garstin Drive, PO Box 1649 909-878-8279 Public Services Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:

Project Address:

County Supervisorial District where project will be located:
1 st District 2nd District 3
rd District 4th District 5th District
If you are requesting funds for an existing CDBG project, provide prior CDBG project number.

Will this project provide an opportunity to hire minority-owned and women owned businesses? If YES, describe what actions will be completed to implement such subcontracting plans to monitor this component of the proposed project. If NO, discuss why and what actions are being taken to encourage minority-women businesses to apply for this project. 3 If this is an Expansion of Service to previously funded CDBG project, please explain how this is an expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning to serve 100 units of service)
Is this a New Public Service Project, or request to expand services to an existing CDBG project? X
2022
The Mom & Dad Project will use CDBG funding to fund hours for our Latino Outreach Coordinator. This service is an expansion of our existing services, by allowing all our services and classes to now be offered in Spanish. The funds will be used to fund direct service hours to our Spanish speaking population.
2023 Nurturing Families - A program run under The Mom & Dad Project Our Latino Outreach Coordinator is working directly with minority women in the area of parenting education and attainment of resources to ensure that their families are safe and stable. In 2018-19,63% of our clients were women, so we work with women, we also work with minority women. Our Latino Outreach Coordinator is a woman, as well as 5 of our 7 employees.

Yes 81820 Garstin Drive Big Bear Lake Ca 92315
Public Services Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the proposed project.

Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.

Create, Maintain and Grow Jobs and
Economic Value in the County.

Improve County Government Operations.

Operate in a Fiscally-Responsible and
Business-Like Manner.

Ensure Development of a Well-Planned,
Balanced, and Sustainable County.

Maintain Public Safety.

Provide for the Health and Social Services
Needs of County Residents.

Pursue County Goals and Objectives by
Working with Other Governmental
Agencies.

Provide a brief narrative of how your project meets the Countywide Vision:
4 The Mom & Dad Project is meeting the County Wide vision by working with families in the mountains to provide a community where they are safe, healthy, educated, and that they have the resources to meet their needs and live the best life has to offer. We work with families from diverse backgrounds to help them attain economic stability, emotional, and physical stability. We believe in a community where residents are valued, and system where we work collaboratively to meet the needs of our residents. We do not do our work alone, we work collaboratively with systems and programs to ensure families have what they need to be successful in life.

Yes 2022 Yes Yes 2023 Yes Yes NoYes Yes
Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population
Community Needs Target Population
Public Service
Needs:

Yes/No Proposed Community: Yes/No
Senior Services Low and Moderate Persons
Handicapped
Services
Low and Moderate
Households
Youth Services Abused Children
Child Care
Services
Handicapped Persons
Transportation
Services
Illiterate Persons
Substance Abuse
Services
Homeless Persons
Employment
Training
Migrant Farm Workers
Health Services Elderly People
Lead Hazard
Screening
Crime
Awareness
5 City/Target Area of Project Beneficiaries
Participating Cities: (i.e Redlands, Colton, Yucaipa)
Yes Yes No Yes Yes Yes Yes Yes 2022 Yes Yes 2023 NoYes No Yes Yes Yes Yes We currently serve the rural area of Big Bear, including but not limited to Big Bear Lake, Big Bear City, Sugarloaf, Lake Williams, Baldwin Lake, Fawnskin and Moonridge.

Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population (continued) Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed):

HUD Demographics: (Yes/No)
 Does this project help prevent homelessness?
 Does this project help the homeless?
 Does this project help those with HIV or AIDS?
 Does this project primarily help persons with disabilities? Summarize the description of your project to include 1) priority, 2) sub-activity, 3) population(s) to be served, and 4) accomplishment level, and 5) services to be provided. 6 Yes Yes No 2022 2023
The BVCHD Mom & Dad Project’s priority is to serve adults who are involved in the life of a child. We primarily see parents and caregivers of children 0-5 years old. But due to our diversification of funding we are able to service parents and caregivers of any age child. Our priority is to stop child abuse and neglect by aiming at preventative services to help reduce the rate or abuse and neglect and also reduce the rate of recidivism.We are a program run under the local hospital so we work eagerly to connect ideas of health to all aspects of living, physical and emotional. We have many activities and programs that go on through the year. In addition to parenting classes and workshops, we also operate a Resource Center, Diaper Closet, a Nurturing Father Program, Women Infants and Children (WIC), Comprehensive Prenatal Services Program (CPSP), and dental screenings and exams. We are listed in the Funders Alliance report of 2018-2019 as a promising initiative. We have never defaulted on a contract and have been successful at accomplishing all our outcomes and goals as outlined in various proposals.We are requesting money from CDBG to continue to fund one of our Community Educators to continue to provide our classes in Spanish. The funding will go directly toward direct services to clients.

No
The community of Big Bear is an isolated mountain community, the geographic boundaries are the 3 main roads leading into and out of the main valley. The residents that reside in Big Bear live in one of the above communities.

Public Services Program Application Fiscal Year –
Describe how this project meets the priority population and activities selected.

Explain why this project is needed and what evidence can you substantiate the need.

Describe what gaps of service in the county this project fills.

What are the critical factors for the success of your project (include both financial and human resources)? For instance, is this the only funding for this project? What happens if funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff involved with the project if there is project turnover? Please address any factor that is critical to project success.
7 We serve the gap in Big Bear by being the only parenting education and resource center. We provide access to care through our insurance specialist, and our warm hand off referral to the family health clinic. We also offer WIC services, dental program, a diaper closet, post partum support groups, Daddy Boot Camp, childbirth education, in English and Spanish. The Mom & Dad Project offers a concrete support system in times of need, linkage and referrals vital to insuring that families are safe, healthy and thriving members of our community. 2022
The Mom & Dad Project serves 83% low to moderate income clients. We are housed in the areas only Family Health Center. We partner with them to establish a medical and dental home, as well as provide mental health, counseling services, along with our parenting education and resources. We also provide case management which targets housing, education, basic needs, and any other relevant services necessary to provide stability. 2023
Parents and Caregivers in our community need our services to reduce risk of abuse and neglect, reduce feelings of isolation and depression, reduce stressors in the home such as lack of heat, water, electricity, food, and other basic needs, that potentially lead to child abuse and neglect. We continue to be the only Parenting Education and Resource Center for parents (English and Spanish speaking) and caregivers in Big Bear.

The Mom & Dad Project receives funding from a diversified group of funders, contracts, individual donors, and fundraising activities. The funding from the CDBG currently extends our parenting education and resource efforts to parents and caregivers who are monolingual Spanish. CDBG funding is matched by additional funders to continue to make these crucial parenting education and resource's available to Parents and Caregivers. If these funds were not provided to The Mom & Dad Project, services for this specific demographic would no longer be available.

Public Services Program Application Fiscal Year –
Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs
Total Project Budget Cost: (CDBG Share + Other Source)
8 $5,000.00 $20,000.00 $105,243.00 $154,643.00 $900.00 $149,643.00 2022 $3,500.00 $20,000.00 2023 $0.00 $5,000.00 Public Services Program Application Fiscal Year –
Exhibit 4A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.

City Amount Requested ($):
(This amount should match the grand
total requested from CDBG Share)
9 Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.

Source of
Funding:

Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:

Total Leveraging Funds
$149,643.00 $10,000.00 grant $98,523.00 07/01/2022 $41,120.00 07/01/2022 2022 grant 2023 grant $5,000.00 07/01/2022 Big Bear Public Services Program Application Fiscal Year –
Exhibit 5: Performance and Outcomes
Definitions:

Unduplicated Clients: The number clients/persons projected to be served during the program year (e.g. 25 clients, 50 seniors):

Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=250 units of service):

Complete the chart below with the number of Duplicated and Unduplicated Clients to be served.
• In column 1 identify activities that will be completed (e.g. intervention, counseling, and case management).
• In column 2 indicate the number of Unduplicated Clients to be served. • In column 3 identify the number of Duplicated Clients to be served.

Activities to be Completed (1) Unduplicated
Clients to be
Served (2)
Duplicated Clients
projected to be
served (3)
Performance and Outcomes, answer the following narrative questions using minimum funds request.

Indicate a timeline of services provided to client(s) in order to meet project outcome(s).

Describe how your agency determines client(s) success.

Describe your methodology to evaluate project outcomes. 10 150 275
We use a database called the Family Development Matrix to track and evaluate outcomes for case management and Parenting Education.

Referarls and Resources 150 150 450 2022 2023 2400
The Mom & Dad Project uses a pre, mid and post test to measure risk category and learning success. In 2020-2021, after completing a 16-week class, 87% of our clients moved out of the “at risk” category.

Parenting Education
The services provided by The Mom & Dad Project will begin July 1st 2022, and will be completed by June 30th 2023. The curriculum is set to work in quarters and we very rarely have any carry over clients
Case Management
Public Services Program Application Fiscal Year –
Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months (July 1, – June 30, ). For example, project expenditures and performance/ accomplishment goals of 40% by November 30th, 50% by December 31st, 80% by March 31st, and 100% by June 30th.

Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of Reimbursement: Amount ($):

Total Reimbursement:
($)
11 $5,000.00
The Mom & Dad Project spends a percentage of their budget on a monthly bases, based on best practices, prior knowledge and a best evaluation. The budget is evaluated on a monthly basis to ensure that we are on target for spending and to see if we need to make adjustments. Cases arise when we need to spend less in one month due to weather or other factors, such as school breaks, holidays etc. We put measures in place to make sure the budget is spent in the most responsible way possible.
07/01/2022 2022 2022 2023 2023 $5,000.00
Public Services Program Application Fiscal Year –
Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.

Describe your agency’s experience in administering government and/or public funds.

Describe your method to sustain project viability over the multi-year process if funding decreases.

Instructions: Complete the table below by marking “YES” or “NO” to the questions listed below.

Question:

Example: Have you received federal funds in the past
five years? Yes
In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the IRS, the
Secretary of State, the State Attorney General, or the
Franchise Tax Board?
Has your organization been sued in the last five years? Are any of your managers or staff with fiscal
responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any
court against your organization or Executive Director the last five years?
Does your organization currently have any unresolved
fiscal, reporting, or program issues with any of its funding sources?

YES/ NO
12 2022 2023
Public Services Program Application Fiscal Year –
EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing Answer the following questions.

Has your organization been a past recipient of assistance under a HUD McKinney Act program or the HUD Single Family Property Disposition Homeless Program? If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program?
If you answered “Yes”, please explain the circumstances and outcome below.

Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD-approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of 1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please attach a brief description.
13 No 2022 2023 No
Public Services Program Application Fiscal Year –
14 E- Signature Authorization
San Bernardino County
Community Development and Housing
Community Development Block Grant
- Application
Dena Fuentes
Deputy Executive Officer
Gary Hallen
Director
Application Title:

Applicant Name:

In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an original wet signature must be filed with the San Bernardino County, Community Development and Housing (CDH) in order for the applicant to electronically sign the Community Development Block Grant (CDBG) application documents online.

This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee (with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.

Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to enter into agreements on behalf of the below-listed applicant. CDH may rely on the receipt of such agreements executed and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization Agreement, I authorize the CDH to accept, via electronic submission, documents submitted from the below-listed applicant as required by the CDH's Community Development Block Grant - Funding Application.

I understand that CDH may change the CDBG application system from time to time. I agree that the below-listed applicant will electronically sign all documents requiring a signature related to the CDBG funding application.

My signature on this form certifies that:

I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand that any information and documents submitted using my name is electronically certifying my signature. I understand that I am legally bound, obligated, and responsible by use of my electronic signature as much as I would be by my handwritten signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDH immediately, upon discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and that I will not delegate it or share it with any individual.

This request is effective immediately upon receipt by the CDH and will remain in effect until the end of the - CDBG funding cycle or I choose to cancel this request via written notification to the CDH. I understand that it is my responsibility to update and/or cancel this request under all circumstances, including my departure or terminated association with the below-listed applicant.

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Non-discrimination:

This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion, or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for by this grant.

Accountability:

We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only on eligible costs; to keep complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses to the County, if requested, by the required date.

BVCHD Mom & Dad Project 2022 2022 2022 2022 2022 2023 2023 2023 2023 Megan Meadors 15 Please send the signed copy of this agreement to:

Community Development and Housing
385 North Arrowhead Ave. 3rd Floor, San Bernardino, CA 94215-0043 Attn: Community Development Block Grant Application
Public Services Program Application Fiscal Year –
We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and regulations to the fullest extent possible.

Non-collusion:

This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named; the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from submitting a proposal; the proposer has not in any manner sought by collusion to secure for him/ herself an advantage over any other proposer.

Applicant Information
Applicant Name:

Application Title:

Agency Name: Federal Tax ID No.:

Mailing Address: Phone No.:

Email Address: Fax No:

Authorized Signature
Print Name: Print Title:

Signature: Date:
12/14/2021 Program Director [email protected] 41820 Garstin Drive, PO Box 1649 33-740985 BVCHD Mom & Dad Project 2022 (909) 878-2326 2022 2023 Megan Meadors Megan Meadors, Program Director Megan Meadors Public Services Program Application Fiscal Year –
CDBG Application Checklist
(Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 387-4705 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget o List of agency’s Board of Directors, including names and addresses o Proof of existing non-profit/tax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board) o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award Management (SAM) website.

Agency cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.

If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file. 16 2022 2023
Public Services Program Application Fiscal Year –
San Bernardino County
Fiscal Year -
PublicServices ProgramApplication
The following documents must be submitted in the order listed, please be sure to submit all attachments with your application.

Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Community Needs and Target Population
Exhibit 4: Project Budget & Sources
Exhibit 5: Performance & Outcomes
Exhibit 6: Agency Capacity Narrative
Exhibit 7: Civil Rights Laws Compliance and HUD Good Standing Exhibit 8: Signature and Assurances
Application Checklist
_______________
Log Number
(Office Use Only)
1 BBLK22PS-064 ✔
✔
✔
✔
2023 2023 ✔
✔
2022 2022 ✔
✔
✔
Public Services Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:

Organization Address:

City/State/Zip:

Phone:

Fax:

Email:

Applicant Type:

Authorized Person Name:

Authorized Person’s Title:

Address:

City/State/Zip:

Phone:

Fax:

Email:

Application Contact Person’s Name:

Application Contact Person’s Title:

Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates. 2 18685 Main St, Ste 101-622 Huntington Beach / CA / 92648 Office Manager 9499104132 Huntington Beach / CA / 92648 [email protected] 7144551380 2023 Jillian Gray Health Care To provide Primary Care Physician services to medically under-served residents in San Bernadino County. Dr Jillian Gray brings a caring, personalized approach to health care in times where prevention and day-to-day well-being is the utmost importance--not only for good health, but to preventing COVID spread and returning back to normality. Her patients are most often senior, low-income, and disabled residents with state or federal insurance, though she does accept some forms of private insurance to serve the general population. She has been in practice as a physician since 2002, though she has been attending under-served, senior citizen, low-income, and in inner-city communities since graduate school in Brooklyn, New York 1983. Her presence as a Primary Care Physician in the community is great for the general well-being of the population, and is needed to keep residents healthy and hospitals clear.
2022 [email protected] 7149412259 CEO, MD, DO 7144551380 Got It Medicine Etienne Thach 18685 Main St, Ste 101-622 Public Services Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:

Project Address:

County Supervisorial District where project will be located:
1 st District 2nd District 3
rd District 4th District 5th District
If you are requesting funds for an existing CDBG project, provide prior CDBG project number.

Will this project provide an opportunity to hire minority-owned and women owned businesses? If YES, describe what actions will be completed to implement such subcontracting plans to monitor this component of the proposed project. If NO, discuss why and what actions are being taken to encourage minority-women businesses to apply for this project. 3 If this is an Expansion of Service to previously funded CDBG project, please explain how this is an expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning to serve 100 units of service)
Is this a New Public Service Project, or request to expand services to an existing CDBG project? 2023 No New Public Service Project 2022 Got It Medicine X X Public Services Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the proposed project.

Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.

Create, Maintain and Grow Jobs and
Economic Value in the County.

Improve County Government Operations.

Operate in a Fiscally-Responsible and
Business-Like Manner.

Ensure Development of a Well-Planned,
Balanced, and Sustainable County.

Maintain Public Safety.

Provide for the Health and Social Services
Needs of County Residents.

Pursue County Goals and Objectives by
Working with Other Governmental
Agencies.

Provide a brief narrative of how your project meets the Countywide Vision:
4 Yes Yes Yes 2023 Yes Yes 2022 Yes
With the general population being susceptible to the economic and mortal ramifications of the COVID virus, primary care is paramount to the maintenance of a healthy and happy community. This includes and is underscored by having access to preventative health care, to maximize healthy living standards in order to keep hospitals cleared for emergencies only.

The addition of a primary care physician to the district will benefit the community by providing hundreds of residents access where--according to the national database for medically underserved communities--it would otherwise be lacking in SB County. Dr Gray is a real community benefit, and having her present in the community as a healer and guide through such medically uncertain times as these underscores the Countywide Vision.

Yes Yes
Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population
Community Needs Target Population
Public Service
Needs:

Yes/No Proposed Community: Yes/No
Senior Services Low and Moderate Persons
Handicapped
Services
Low and Moderate
Households
Youth Services Abused Children
Child Care
Services
Handicapped Persons
Transportation
Services
Illiterate Persons
Substance Abuse
Services
Homeless Persons
Employment
Training
Migrant Farm Workers
Health Services Elderly People
Lead Hazard
Screening
Crime
Awareness
5 City/Target Area of Project Beneficiaries
Participating Cities: (i.e Redlands, Colton, Yucaipa)
Yes NoYes Yes
Big Bear City and/or Lake Arrowhead
Yes NoYes No Yes No No 2023 NoYes2022 No NoYes NoYes
Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population (continued) Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed):

HUD Demographics: (Yes/No)
 Does this project help prevent homelessness?
 Does this project help the homeless?
 Does this project help those with HIV or AIDS?
 Does this project primarily help persons with disabilities? Summarize the description of your project to include 1) priority, 2) sub-activity, 3) population(s) to be served, and 4) accomplishment level, and 5) services to be provided. 6 2023 Yes No
Project will provide primary care services to medically under-served communities in SB County. This includes senior residents, disabled residents, and low-income residents on state or federal insurance, alongside the general population of residents who have privateinsurance or no insurance. As of 09/09/21Big Bear City sits 3.5 full-time practitioners short of federal guidelines set so that it will achieve the target ratio of population to practitioner. 2022 No
District two and/or District three
Yes
Public Services Program Application Fiscal Year –
Describe how this project meets the priority population and activities selected.

Explain why this project is needed and what evidence can you substantiate the need.

Describe what gaps of service in the county this project fills.

What are the critical factors for the success of your project (include both financial and human resources)? For instance, is this the only funding for this project? What happens if funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff involved with the project if there is project turnover? Please address any factor that is critical to project success.
7 By servicing residents in under-served communities
2023
Dr Gray provides primary care services which will give residents access for both day-to-day and emergency health care, without having to congest hospitals or emergency rooms. An additional full time physician in the region will dramatically increase general welfare and general happiness. No long wait times for an appointment, which means that residents don't have to push back their health care needs due to service shortages (we all know this has happend to us--"two and a half months to see my cardiologist?!" 2022
According to the HRSA (https://data.hrsa.gov/tools/shortage-area/mua-find) 12 out of 13 districts in SB County is in the 50-60th percentile of areas in the nation that are medically under-served. Big Bear Lake sits three and a half full-time primary care physicians short (https://data.hrsa.gov/tools/shortage-area/hpsa-find) of the number of full-time equivalent practitioners needed.

Of course economic projects that are going to address job creation is important, but our physicians are being squeezed out of health care and we the citizens and subjects of all the radical changes in health care are suffering. This office will need community support and outreach to get started but is self-sufficient after that. An open conversation with all participating Specialists and PCP's to create a conversation across the community of providers will be needed.

Public Services Program Application Fiscal Year –
Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs
Total Project Budget Cost: (CDBG Share + Other Source)
8 $275,000.00 $5,000.00 $25,000.00 $275,000.00 $0.00 $5,000.00 $20,000.00 2023 $0.00 $20,000.00 $0.00 2022 $0.00 $0.00 $200,000.00 Public Services Program Application Fiscal Year –
Exhibit 4A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.

City Amount Requested ($):
(This amount should match the grand
total requested from CDBG Share)
9 Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.

Source of
Funding:

Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:

Total Leveraging Funds
$275,000.00 $5,000.00 Big Bear 2022 2023 12/31/2022 $5,000.00 CMS HPSA Bonus Program Public Services Program Application Fiscal Year –
Exhibit 5: Performance and Outcomes
Definitions:

Unduplicated Clients: The number clients/persons projected to be served during the program year (e.g. 25 clients, 50 seniors):

Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=250 units of service):

Complete the chart below with the number of Duplicated and Unduplicated Clients to be served.
• In column 1 identify activities that will be completed (e.g. intervention, counseling, and case management).
• In column 2 indicate the number of Unduplicated Clients to be served. • In column 3 identify the number of Duplicated Clients to be served.

Activities to be Completed (1) Unduplicated
Clients to be
Served (2)
Duplicated Clients
projected to be
served (3)
Performance and Outcomes, answer the following narrative questions using minimum funds request.

Indicate a timeline of services provided to client(s) in order to meet project outcome(s).

Describe how your agency determines client(s) success.

Describe your methodology to evaluate project outcomes. 10 150 200
For healthy patients, one service per annum is needed. For chronic patients, monthly visits isn't uncommon. Dr Gray has a sharp eye, and keeps tabs on her patients in order to activate and secure healthy living
Primary care 2023 50 2022
We operate on the philosophy that the less we see patients, the better. Let's get your issues addressed and back to freewheelin' the Big Bear roads.

Hospital consultation
Monthly bloodwork and/or imaging, monitoring dietary habits, pharmaceutical intervention, and lastly surgical intervention when necessary.
600
Public Services Program Application Fiscal Year –
Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months (July 1, – June 30, ). For example, project expenditures and performance/ accomplishment goals of 40% by November 30th, 50% by December 31st, 80% by March 31st, and 100% by June 30th.

Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of Reimbursement: Amount ($):

Total Reimbursement:
($)
11 $0.00 2023 2023 $0.00 2022 2022
Personnel hired and salary payments: Physician salary monthly at signing. Nurse Practicioner monthly at signing. Office Manager monthly at signing. Receptionist monthly at signing. Office Lease at signing. Insurance enrollment and managed care enrollment, one month into signing. Community outreach and cross-provider relation development, prior to signing and ongoing. Hospital sub-contracting and physician enrollment, prior to signing.

Expenditure viability, three months after signing.

Public Services Program Application Fiscal Year –
Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.

Describe your agency’s experience in administering government and/or public funds.

Describe your method to sustain project viability over the multi-year process if funding decreases.

Instructions: Complete the table below by marking “YES” or “NO” to the questions listed below.

Question:

Example: Have you received federal funds in the past
five years? Yes
In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the IRS, the
Secretary of State, the State Attorney General, or the
Franchise Tax Board?
Has your organization been sued in the last five years? Are any of your managers or staff with fiscal
responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any
court against your organization or Executive Director the last five years?
Does your organization currently have any unresolved
fiscal, reporting, or program issues with any of its funding sources?

YES/ NO
12 No No No
These are generally start-up costs, viability will be achieved within the first year of operation. 2023 No
Dr Gray has been the Director of Operations for three different companies spanning two decades, she has managed federal funding
2022 No
Jillian Gray, DO: Physician 19 years and Director of Operations 4 years. Etienne Thach Office Manager 2 years: BA Legal Studies, Linguistics
Public Services Program Application Fiscal Year –
EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing Answer the following questions.

Has your organization been a past recipient of assistance under a HUD McKinney Act program or the HUD Single Family Property Disposition Homeless Program? If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program?
If you answered “Yes”, please explain the circumstances and outcome below.

Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD-approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of 1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please attach a brief description.
13 No 2022 2023 No
Public Services Program Application Fiscal Year –
14 E- Signature Authorization
San Bernardino County
Community Development and Housing
Community Development Block Grant
- Application
Dena Fuentes
Deputy Executive Officer
Gary Hallen
Director
Application Title:

Applicant Name:

In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an original wet signature must be filed with the San Bernardino County, Community Development and Housing (CDH) in order for the applicant to electronically sign the Community Development Block Grant (CDBG) application documents online.

This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee (with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.

Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to enter into agreements on behalf of the below-listed applicant. CDH may rely on the receipt of such agreements executed and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization Agreement, I authorize the CDH to accept, via electronic submission, documents submitted from the below-listed applicant as required by the CDH's Community Development Block Grant - Funding Application.

I understand that CDH may change the CDBG application system from time to time. I agree that the below-listed applicant will electronically sign all documents requiring a signature related to the CDBG funding application.

My signature on this form certifies that:

I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand that any information and documents submitted using my name is electronically certifying my signature. I understand that I am legally bound, obligated, and responsible by use of my electronic signature as much as I would be by my handwritten signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDH immediately, upon discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and that I will not delegate it or share it with any individual.

This request is effective immediately upon receipt by the CDH and will remain in effect until the end of the - CDBG funding cycle or I choose to cancel this request via written notification to the CDH. I understand that it is my responsibility to update and/or cancel this request under all circumstances, including my departure or terminated association with the below-listed applicant.

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Non-discrimination:

This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion, or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for by this grant.

Accountability:

We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only on eligible costs; to keep complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses to the County, if requested, by the required date.
2023 2023 2023 2023 Etienne Thach 2022 2022 2022 2022 Got It Medicine Application 15 Please send the signed copy of this agreement to:

Community Development and Housing
385 North Arrowhead Ave. 3rd Floor, San Bernardino, CA 94215-0043 Attn: Community Development Block Grant Application
Public Services Program Application Fiscal Year –
We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and regulations to the fullest extent possible.

Non-collusion:

This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named; the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from submitting a proposal; the proposer has not in any manner sought by collusion to secure for him/ herself an advantage over any other proposer.

Applicant Information
Applicant Name:

Application Title:

Agency Name: Federal Tax ID No.:

Mailing Address: Phone No.:

Email Address: Fax No:

Authorized Signature
Print Name: Print Title:

Signature: Date:
(714) 455-1380 83321137 2023 12/14/2021 Etienne Thach Etienne Thach, Office Manager 2022 [email protected] 18685 main st, suite 101-622 Office Manager (714) 801-4038 Etienne Thach Got It Medicine Application Public Services Program Application Fiscal Year –
CDBG Application Checklist
(Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 387-4705 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget o List of agency’s Board of Directors, including names and addresses o Proof of existing non-profit/tax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board) o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award Management (SAM) website.

Agency cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.

If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file. 16 2022 2023
ATTACHMENT 5
Additional
Requests for
Funding
Consideration
from Past
Applicants
To Whom it may concern
Big Bear Valley Recreation & Park District (BBVRPD) has been supporting the Seniors of Big Bear Valley through many programs but one of note is The Elderly Nutrition Program (ENP), This program is a collaborative effort between the Department of Aging and Adult Services (DAAS) and BBVRPD.

The Senior meal program began serving the seniors of Big Bear properly balanced, nutritious meals back in 2005 when funds were secured to provide one meal a week to Seniors over the age of 65 who were classified as Low-Moderate income. Since then, with up and downs along the way the program now serves meals every day of the working week. Though the program has an existing funding stream, one of the requirements is to seek other sources to cover costs so that the number of meals served can stretch throughout the year as the funding only provides an exact meal count.

To meet this need, BBVRPS is requesting a donation from the City of Big Bear Lake in the amount of $5000, to offset the costs of purchasing from local sources the consumable supplies required to perform the program for the community.

We greatly appreciate your consideration.

Yours sincerely
Glenn Jacklin
Division Manager – Operations
Big Bear Valley recreation & Park District.
(909) 361-0065 Cell
Department of Public Works
• Flood Control
• Operations
• Solid Waste Management
• Special Districts
• Surveyor
• Transportation
222 W. Hospitality Lane, 2nd Floor, San Bernardino, CA 92415-0450 | Phone: 909.386.8800 Fax: 909.386.8839 Brendon Biggs, M.S., P.E.

Director
Trevor Leja
Assistant Director

CDBG Grant App FY 22-23 BBVIL 1 1/27/22

THE BIG BEAR VALLEY

IMAGINATION LIBRARY
PO Box 2390
Big Bear City, CA 92314
888-906-9998
Ruth Lorentz
Principal Planner
Community Development
City Of Big Bear Lake
PO Box 10000
Big Bear Lake, CA 92315
Dear Ms. Lorentz:

We are pleased to submit this application for CDBG funds for FY 2022/2023 for The Lighthouse Project’s Big Bear Valley Imagination Library Program.

ORGANIZATION INFORMATION/EXHIBIT 1
ORGANIZATION NAME/ADDRESS:

Big Bear Lighthouse Project
PO Box 2390
Big Bear City, CA 92314
PHONE:

EMAIL: [email protected]
APPLICANT TYPE: Public Service
AUTHORIZED PERSON NAME: Elizabeth Wheat
AUTHORIZED PERSON’S TITLE: Executive Director
ADDRESS:

PO Box 2390
Big Bear City, CA 92314
PHONE: 714-830-7783
EMAIL: [email protected]
APPLICATION CONTACT PERSON’S NAME: Diane Goepp
APP CONTACT PERSON’S TITLE: Program Director, Big Bear Valley Imagination Library APP CONTACT PERSON’S CONTACT INFO: (714) 325-3835 [email protected] 888-906-9998
CDBG Grant App FY 22-23 BBVIL 2 1/27/22
EXPLAIN THE AGENCY’S MISSION, PURPOSE, POPULATION SERVED, # YEARS SERVING

POPULATION, SUPPORTIVE SERVICES, FUNDING SOURCES, START/END DATES The Big Bear Lighthouse Project will create a child-honoring community in which respect for one another, supportive relationships and our community values can be observed and felt throughout our community. The Mission is to work collaboratively with other agencies, groups, organizations and individuals to create a proactive culture shift in honor of our community’s children. Serving over 20,000 citizens within the Big Bear Valley for over 10 years. Providing cultural and educational services through grants, fundraisers and local donors. Began on May 11, 2009 with no end date.

PROJECT INFORMATION/EXHIBIT 2
PROJECT TITLE: Big Bear Valley Imagination Library
PROJECT ADDRESS:

PO Box 2390
Big Bear City, CA 92314
COUNTY SUPERVISORIAL DISTRCT WHERE PROJECT WILLL BE LOCATED:
3 rd District

IS THIS A NEW PUBLIC SERVICE PROJECT, OR REQUEST TO EXPAND SERVICES TO AN EXISTING CDBG PROJECT?
Expansion of service to an existing project

PLEASE EXPLAIN HOW THIS IS AN EXPANSION OF SERVICE
In 2021, Big Bear Valley Imagination Library provided 205 preschoolers with free books monthly for a total of 2464 books distributed. This year we hope to provide 250 children with free monthly books for a total of 3000 books distributed.

PRIOR CDBG PROJECT NUMBER: _______________

WILL THIS PROJECT PROVIDE OPPORTUNITIES TO HIRE MINORITY-OWNED AND WOMEN-OWNED BUSINESSES?
No.

COUNTYWIDE VISION/EXHIBIT 2A
Countywide Vision Yes/No
Implement the Countywide Vision Yes
Create/Maintain and Grow Jobs and Economic Value in County No Improve County Government Operations No
Operate in a Fiscally Responsible and Businesslike Manner Yes Ensure Development of Well Planned, Balanced, Sustainable County No Maintain Public Safety No
Provide for Health and Social Services Needs of County Residents Yes Pursue County Goals and Objectives by Working with Other Governmental Agencies Yes CDBG Grant App FY 22-23 BBVIL 3 1/27/22
PROVIDE A NARRATIVE OF HOW YOUR PROJECT MEETS THE COUNTYWIDE VISION:

Big Bear Valley Imagination Library provides a free, age-appropriate book monthly to any child under five years of age residing in the City of Big Bear Lake and within the Bear Valley Unified School District. Early childhood reading, including Imagination Library, increases a child’s success throughout their academic life and their career life. This directly aligns with the Countywide Vision of a skilled workforce for its residents and a sustainable system of high-quality education. This contributes to our residents having a broad range of choices in how they live, work and play, and providing a home for anyone seeking a sense of community and the best life has to offer. Research shows children participating in Imagination Library showed an increase in kindergarten readiness when compared with preschool children who did not participate in Imagination Library.

COMMUNITY NEEDS AND TARGET POPULATION/EXHIBIT 3
Community Needs Target Population
Public Service Needs Yes/No Proposed Community: Yes/No
Senior Services No Low/Moderate Persons Yes
Handicapped Services No Low/Moderate Households Yes
Youth Services Yes Abused Children No
Child Care Services No Handicapped Persons No
Transportation Services No Illiterate Persons Yes
Substance Abuse Services No Homeless Persons No
Employment Training No Migrant Farmworkers No
Health Services No Elderly People No
Lead Hazard Screening No
Crime Awareness No

CITY/TARGET AREA OF PROJECT BENEFICIARIES
BBVIL is based in the City of Big Bear Lake and provides services to the families, children and residents of the City, and cities within the zip codes/boundaries of the Bear Valley Unified School District (Fawnskin, Sugarloaf, Big Bear City, Angelus Oaks and Forest Falls).

GEOGRAPHIC BOUNDARIES OF THE NEIGHBORHOOD, COMMUNITY OR AREA IN WHICH

CLIENTS OF THE PROPOSED PROGRAM RESIDE
Target population is families with children ages birth to five years residing in the City of Big Bear Lake, or residing within the zip codes/boundaries of the Bear Valley Unified School District (Fawnskin, Sugarloaf, Big Bear City, Angelus Oaks, Forest Falls).

HUD Demographics
Does project:

Help prevent homelessness? No
Help the homeless? No
Help those with HIV/AIDS? No
Primarily help persons with disabilities? No
CDBG Grant App FY 22-23 BBVIL 4 1/27/22

SUMMARIZE PROJECT DESCRIPTION
The priority is to provide a free, age-appropriate book every month to all children ages 0 to 5 years within the City of Big Bear Lake and within the boundaries of the Bear Valley Unified School District, in order to increase these children’s educational and employment success. A sub-activity is to connect these children and their families to our local County Public Library, in order to further expand/continue a lifelong love of reading and learning. The population is all children from birth to age five that reside in the City of Big Bear Lake or cities within the zip codes/boundaries of the Bear Valley Unified School District. The accomplishment level is to have all children in our Target Population enter our public school system already reading at or above grade level. The service to be provided is: Each month, from birth to age five, a book carefully selected by a panel of early childhood literacy experts is mailed directly to each child’s home. All children under age 5 residing in the City of Big Bear Lake or within the zip codes/boundaries of the Bear Valley Unified School District are eligible to receive these free books, at no cost or obligation to their family. Two books a year written in both Spanish and English (or emphasizing Hispanic themes) are sent to each age group; all children receive these bilingual/Hispanic themed books regardless of what language is spoken in the home. All books are new, unused and mailed directly to the child’s home, addressed to the child and the child’s parent.

DESCRIBE HOW PROJECT MEETS THE PRIORITY POPULATION AND ACTIVITIES SELECTED.

The priority population is children under five years of age. All children in the City of Big Bear Lake and those residing within the zip codes/boundaries of the Bear Valley Unified School District are eligible to receive these free books and participate in the BBVIL program at no cost to their families.

Partnership projects with Big Bear Lake Library connect these children and families to our local County Public Library, further expanding/continuing a lifelong love of reading and learning.

EXPLAIN WHY PROJECT IS NEEDED AND WHAT EVIDENCE CAN YOU SUBSTANTIATE THE NEED.

Research shows California children begin public school far behind their national peers, and never catch up. Research shows that to improve California student achievement, children 0 to 5 years need to be reading and learning before they enter public school. This program puts age-appropriate books directly into the child’s home.

DESCRIBE GAPS OF SERVICE IN THE COUNTY THIS PROJECT FILLS.

There is no other program in the Big Bear Valley (nor in all of San Bernardino County, to our knowledge), whose sole focus is providing free, high-quality, age-appropriate books to all resident preschoolers every month from birth to age five. There is no other program that delivers these free books monthly directly to each child’s home mailing address. Families are under no obligation and all families are served, no matter their income.

CDBG Grant App FY 22-23 BBVIL 5 1/27/22

CRITICAL SUCCESS FACTORS/FUNDING/STAFFING
BBVIL has five part-time volunteers that administer the Program, though two would be adequate.

Continued success will require registering new children, recruiting new donors and maintaining current donor relationships. BBVIL has proven resilient through these past two challenging years. In spite of the challenges of the Covid-19 pandemic, we never missed a monthly book mailing to our children.

When in-person registrations were no longer possible, we were able to quickly shift to online registrations thanks to our social media presence. We have a robust plan in place to return to in-person registrations this year, in addition to our online registration capabilities. Funding is derived from local donors – individuals, businesses and service clubs. Though pandemic protocols prevented us from crucial in-person fundraising activities this year, we still raised double our annual book budget in 2021.

We continually seek to form new donor relationships, as well as grant opportunities like this one.

PROJECT BUDGET AND SOURCES/EXHIBIT 4

PROJECT BUDGET

SB COUNTY SHARE OTHER SOURCE
Personnel
Equipment
Consultant Services
Space Rent
Insurance
Consumable Supplies $3,500 $3,100
Other
Total Costs $3,500 $3,100
Total Project Budget Cost $6,600
Indicate the amount being requested by the city.

City Amount Requested
Big Bear Lake $3,500.00
Funding Source Funding Type Amount Date Available
Federal
State
County
Private Local businesses, service clubs,
private donations
$3,100.00 7/1/22
Total Leveraging Funds $3,100.00
PERFORMANCE AND OUTCOMES/EXHIBIT 5
Activities to be completed Unduplicated clients to be served Duplicated clients to be served Purchase/distribute free books 250 3000
Equipment

INDICATE A TIMELINE OF SERVICES PROVIDED TO CLIENTS IN ORDER TO MEET

PROJECT
250 free books delivered to 250 individual children each month, July 2022-June 2023.

CDBG Grant App FY 22-23 BBVIL 6 1/27/22

DESCRIBE HOW YOUR AGENCY DETERMINES CLIENT SUCCESS
Increased participation of eligible children and parent(s) in BBVIL program from birth to age five; positive program feedback from parents; children’s entry into the public school system reading at or above kindergarten level.

DESCRIBE YOUR METHODOLOGY TO EVALUATE PROJECT OUTCOMES
Track year-over-year growth of families served, monitor communication channels for positive family feedback, form partnerships with school district to obtain feedback on reading readiness of entering TK (pre-kindergarten) population

EXPLAIN HOW THE PROJECT WILL MEET CONTRACT GOALS AND MILESTONES AND BE COMPLETED WITHIN 12 MONTHS (JULY 1, 2022 TO JUNE 30, 2023) Total registered children are intended to grow to 250 by end of fiscal 22/23. At an average book cost of $550 per month, books will be purchased and distributed each month in FY 22/23 to all registered BBVIL children.

FILL IN TABLLE WITH DATES FOR SUBMISSION OF REIMBURSEMENT CLAIMS Reimbursement Date Amount
6/1/2023 $3,500.00
TOTAL REIMBURSEMENT $3,500
AGENCY CAPACITY NARRATIVE/EXHIBIT 6

DESCRIBE ROLES OF KEY ADMINSITRATORS, STAFF, VOLUNTEERS WITHIN YOUR AGENCY THAT WILL IMPLEMENT THE PROPOSED PROJECT.

Program Director Diane Goepp’s experience includes corporate consulting with Fortune 500 Companies as well as leadership roles in other nonprofit organizations. She holds an MA in Organizational Psychology.

DESCRIBE YOUR AGENCY’S EXPERIENCE IN ADMINISTERING GOVERNMENT AND/OR

PUBLIC FUNDS
Lighthouse Project has written, received and administered CDBG grants for the last 8 years, totaling over $33,000

DESCRIBE YOUR METHOD TO SUSTAIN PROJECT VIABILITY OVER THE MULTI-YEAR

PROCESS IF FUNDING DECREASES
We will continue to seek out new donor partnerships as we work to maintain our current donor relationships within the Big Bear Valley community. We have built up a reserve fund that we can utilize in the event of a funding decrease.

CDBG Grant App FY 22-23 BBVIL 7 1/27/22

COMPLETE TABLE BELOW WITH YES OR NO

QUESTION YES/NO
In past 10 years has your
organization ever had its
nonprofit status revoked or
withheld by IRS, Secretary of
State, State Attorney General or
the Franchise Tax Board?
No
Has your organization been sued
in the last five years?
No
Are any of your managers or staff
with fiscal responsibilities
involved in litigation presently
that has any bearing on fiduciary
trust or employee relations?
No
Have any unfavorable rulings
been handed down by any court
against your organization or
Executive Director the last five
years?
No
Does your organization currently
have any unresolved fiscal,
reporting, or program issues with
any of its funding sources?
No
CIVIL RIGHTS LAWS COMPLIANCE AND HUD GOOD STANDING/EXHIBIT 7 Has your organization been a past recipient of assistance under a HUD McKinney Act program or the HUD Single Family Property Disposition Homeless Program? No.

If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program?
No.

Submitted by
Elizabeth Wheat
Elizabeth Wheat
Executive Director
The Lighthouse Project
714-830-7783
[email protected]

MEETING DATE: February 7, 2022
TO: Honorable Mayor Herrick and Members of the City Council FROM: Frank A. Rush, Jr., City Manager
SUBJECT: City Manager Comments – Item 3.1

RESOLUTION INCREASING THE DEPARTMENT OF WATER AND POWER

BOARD OF COMMISSIONERS MONTHLY STIPEND

ACTION TO BE CONSIDERED
City Council will consider a formal resolution to increase the Department of Water and Power (DWP) Board of Commissioners compensation from $400 per month to $500 per month. The DWP Board’s compensation was last increased by the City Council in June 2005 to $400 per month. The DWP Board’s compensation was recently reviewed as part of a comprehensive compensation study, and that study recommended an increase to $600 per month. Additionally, the application of the consumer price index annually since 2005 would result in an increase to $603 per month. The proposed resolution, however, would establish a $500 per month stipend, and would be consistent with the current monthly stipend provided to members of the City Council.

RECOMMENDED MOTION(S)
Motion to approve the Resolution Increasing the Department of Water and Power Board of Commissioners Monthly Stipend.

RESPONSIBLE STAFF Frank A. Rush, Jr., City Manager
Reginald Lamson, DWP General Manager

ADDITIONAL CITY MANAGER COMMENTS
None.

MEETING
DATE: February 7, 2022
TO: Honorable Mayor and Members of the City Council
FROM: Frank A. Rush, Jr., City Manager
SUBJECT: Resolution Increasing the Department of Water and Power Board of Commissioners Monthly Stipend

BACKGROUND
The City of Big Bear Lake’s Charter Section 804 briefly states that, “the members of commissions and agencies shall receive such compensation as may be specified by the Council…”. The City’s Municipal Code provides more detailed compensation guidance related specifically to the Department of Water and Power (DWP) Board of Commissioners’ compensation. Pursuant to the City’s Municipal Code section 13.24.080 titled, “Board of water and power commissioners— Compensation.", the City Council has the authority to adjust the DWP Board of Commissioners’ compensation by resolution upon receiving a recommendation from the DWP Board.

DISCUSSION
On June 13, 2005, the City Council approved Resolution No. 2005-13, setting the DWP Board’s compensation at $400 a month. Prior to the adoption of that resolution the DWP Board’s compensation was $300 a month, and that rate was established by the City Council in 1991. It has now been more than 16 years since the last time the DWP Board’s monthly stipend has been increased.

In 2019, the DWP awarded an agreement to Koff & Associates to conduct a formal Classification and Total Compensation Study for the DWP’s staff. This study also included a review of six Bear Valley agencies in an effort to compare those agencies’ board members’ compensation package to the DWP Board’s total compensation. As a result of this Koff & Associates study, the DWP Board approved Resolution No. DWP 2021-07 in February 2021 requesting that the City Council review and consider increasing the Board’s compensation to $600 per month.

City Council previously discussed this issue in June 2021, but did not take action on the DWP Board’srequest at that time. The DWP Board recently reiterated itsrequest to increase the monthly stipend from $400 per month to $600 per month, citing the Koff & Associates study and also the calculation of an annual CPI adjustment applied to the monthly stipend. If an annual CPI adjustment had been applied since the last adjustment, the monthly stipend would be approximately $603 per month on July 1, 2022.

The City Council’s regular monthly stipend is $500 per month, and in recognition of this amount, the Koff & Associates study, and the hypothetical CPI adjustment, the Council is asked to consider approving the attached resolution that would increase the DWP Board monthly stipend to $500 per month. It is important to note that City Council members also receive a monthly benefit package that has an average monthly value of approximately $1,580 per month, and that DWP Board members receive a monthly benefit package that has an average monthly value of approximately $20 per month.

City Council may also revise the recommended $500 per month stipend to any alternative amount as desired, and the resolution can be adjusted accordingly.

FISCAL IMPACT
There is no fiscal impact to the City of Big Bear Lake’s budget related to the approval of this item.

An increase of $100 per month to the DWP Board stipend would result in additional annual expense of $6,000. Sufficient funds for this increase are included in DWP’s FY 2021-22 budget.

ENVIRONMENTAL CONSIDERATIONS
None requiring review under California Environmental Quality Act.

ATTACHMENTS

1. Resolution No. 2022-XX

2. DWP Agenda Report

3. DWP Exhibit A - Resolution No. 2005-13

4. DWP Exhibit B – Excerpt from Koff & Associates Compensation Study

5. DWP Exhibit C – List of Comparators

6. DWP Exhibit D - Market Compensation Data Summary

7. DWP Exhibit E – Koff & Associates Recommendation

8. DWP Exhibit F - Resolution No. DWP 2021-07

9. DWP Exhibit G – CPI Data

10. DWP Exhibit H – September 2021 DWP Comparison of Water Agency Board Compensation

11. DWP Exhibit I – Board Compensation Binder

12. DWP Exhibit J – Response to Council Member Lee Request for Additional Information ATTACHMENT 1
Resolution No.
2021-XX

RESOLUTION NO. 2022-XX

RESOLUTION INCREASING THE DEPARTMENT OF WATER &

POWER BOARD OF COMMISSIONERS MONTHLY STIPEND
WHEREAS, the City of Big Bear Lake’s Charter Section 804 and Municipal Code Section

13.24.080 establishes the City Council’s authority to set and periodically adjust the Department of Water and Power (DWP) Board of Commissioners’ Compensation; and WHEREAS, on June 13, 2005, the City Council approved Resolution No. 2005-13 setting the DWP Board’s compensation at $400 a month; and
WHEREAS, the DWP Board adopted Resolution No. DWP 2021-07 requesting the City Council to review and consider increasing the Board’s compensation to $600 per month in February 2021, and recently reiterated this request; and
WHEREAS, the City Manager has reviewed this request, and recommends increasing the Board’s compensation to $500 per month;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Big Bear Lake as follows:

Section 1. This adoption of this resolution will rescind Resolution No. 2005-13 pertaining to DWP Board of Commissioners compensation.

Section 2. The DWP Board of Commissioners shall receive the sum of $500 per month for their participation in regular, adjourned, or special meetings of the Board.

Section 3. This resolution shall take effect on March 1, 2022.

PASSED, APPROVED AND ADOPTED this 7th day of February, 2022.

Rick Herrick, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2022-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 7th day of February, 2022 and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk
ATTACHMENT 2
DWP Agenda
Report

AGENDA REPORT

Service, Quality, Community
DATE: February 7, 2022
TO: Honorable Mayor and City Council Members
FROM: Frank Rush, City Manager
PREPARED BY: Reginald A. Lamson, DWP General Manager
RE: Request Review and Consider Increasing the DWP’s Board Commissioner’s Compensation
Background:

It’s been over sixteen years since the City Council of the City of Big Bear Lake reviewed and considered the compensation for the DWP Board Commissioners. On June 13, 2005, the City Council adopted Resolution No. 2005-13 revising the DWP Board Commissioners compensation from $300 per month to $400 per month for their participation in regular and special Board meetings and Committee meetings (Exhibit A). Since January 2017, DWP Board Commissioners have attended an average of twenty-two (22) Board and Committee meetings annually.

On February 27, 2018, the DWP Board, at the recommendation of Alan Lee, discussed creating a Human Resources Committee to review job classifications and consider a compensation study.

On March 15, 2019, the Human Resources Committee, which was led by two DWP Board Commissioners, Alan Lee and Barbara Willey, and DWP staff reviewed and discussed proposals received from three consulting firms to perform a Job Classification & Total Compensation Study (Study). On March 19, 2019, the Human Resources Committee received presentations from two of the three consulting firms who submitted proposals for the Study. Alan Lee and Barbara Willey led the discussion during review of the proposals, during the presentations, and recommended Koff & Associates (Koff) to the Board. On March 26, 2019, the Board awarded an agreement with Koff for the Study.

On April 22, 2019, the Human Resources Committee discussed obtaining agreement on comparator agencies, benchmark job classifications, and benefits information to be collected. The DWP Request for Proposals for the Study included seven (7) suggested agencies for comparison, Koff suggested additional agencies, and the Committee suggested additional agencies, for a total of twenty-five (25) agencies (Exhibit B). The twenty-five (25) agencies were ranked in nine (9) different categories which included (1) geographic proximity to DWP; (2) number of service connections; (3) FTE count; (4) budget; (5) expenditures per capita; (6) FTE / service connection ratio; (7) median household income; (8) median home price; and (9) cost of living comparison.

Alan Lee and Barbara Willey led the discussion, provided recommendations, and agreed to the selection of the twelve (12) comparator agencies (Exhibit C). The lower the DWP Board of Commissioners Compensation
February 7, 2022