CITY COUNCIL
REGULAR MEETING AGENDA
APRIL 4, 2022
Closed Session: 5:15 pm, Training Room, 39707 Big Bear Boulevard, Big Bear Lake, CA 92315 Open Session: 6:00 pm, Hofert Hall, 39707 Big Bear Boulevard, Big Bear Lake, CA 92315 _________________________________________________________________________________________
COUNCILMEMBERS
MAYOR RICK HERRICK
MAYOR PRO TEM BYNETTE MOTE
COUNCILMEMBER ALAN LEE
COUNCILMEMBER PERRI MELNICK
COUNCILMEMBER RANDALL PUTZ
CITY STAFF
INTERIM CITY MANAGER JEFF MATHIEU
CITY ATTORNEY STEPHEN DEITSCH
CITY CLERK ERICA STEPHENSON
Please Note: Agenda items may be moved at the discretion of the City Council.
The public is encouraged to submit written public communications about any item on this meeting agenda, or about any subject matter within the jurisdiction of the City, to the City Clerk in person, via mail or by email at [email protected]. If your comment is related to a specific Agenda item, please identify the Agenda item in the header of your letter or the subject line of your email. All written communications received by the City Clerk prior to the meeting will be distributed to the City Council prior to the start of the meeting, however, the public is encouraged to submit comments by 8:00 am on the day of the meeting to ensure adequate time for Council review and consideration.
OPEN SESSION
CLOSED SESSION PUBLIC COMMUNICATIONS
Any member of the public is entitled to speak on Closed Session Agenda items. If you wish to address any other items listed on the Agenda, you must do so during Open Session.
CLOSED SESSION
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957 Title of Position: Interim City Manager
OPEN SESSION
CALL TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
CITY COUNCIL AGENDA
April 4, 2022 - Page 2
Invocation will be led by Jay Walden, Transitional Lead Pastor for Bear Valley Church.
ROLL CALL
RESULTS OF CLOSED SESSION
PUBLIC COMMUNICATIONS
Public comment is permitted at this time only on consent calendar items and other matters not listed on the posted agenda that are within the subject matter jurisdiction of the City. Please note that State law prohibits the City Council from taking any action on items not listed on the agenda. There is a three-minute maximum time limit when addressing Council during this time period. The time limit is subject to adjustment at the discretion of the Presiding Officer.
Speakers are limited to their individual maximum time limit and other members of the public cannot cede their speaking time to another person. Public comment on items listed on the posted agenda (public hearing & discussion/ action items) will be taken at the time each item is called for discussion.
1. CONSENT CALENDAR
1.1 APPROVAL OF DEMANDS – CHECK ISSUE DATE 2/23/2022 THROUGH 3/24/2022 IN THE AMOUNT OF $1,394,559.65 AND THE FEBRUARY 2022 TREASURER’S REPORT
1.2 APPROVAL OF MEETING MINUTES FROM THE FEBRUARY 25, 2022 SPECIAL MEETING
OF CITY COUNCIL
1.3 APPROVAL OF MEETING MINUTES FROM THE MARCH 7, 2022 REGULAR MEETING OF
CITY COUNCIL
1.4 APPROVAL OF MEETING MINUTES FROM THE MARCH 11, 2022 SPECIAL MEETING OF
CITY COUNCIL
1.5 ORDINANCE AMENDING TABLE 17.35.040.A (ACCESSORY USES AND STRUCTURES
PERMITTED IN COMMERICAL AND PUBLIC ZONES) TO ALLOW CONSIDERATION OF DEMONSTRATION AREAS, SUBJECT TO A CONDITIONAL USE PERMIT, IN THE C-2, C-3 AND C-4 ZONE DISTRICTS CITYWIDE
City Council will consider adoption of an ordinance amendment to the Development Code to allow a new accessory use in conjunction with and incidental to an allowed principal primary use onsite. Several businesses have expressed interest in outdoor demonstration areas, typically with retail and/or equipment rental operations. The Planning Commission considered this request at a public hearing on January 19, 2022 and voted 4-0 to recommend City Council approval of the proposed ordinance amendment. City Council introduced the ordinance, read the title and waived further reading at the March 7, 2022 regular meeting.
1.6 ORDINANCE AMENDING SUBSECTION 1.12.050(B) OF THE BIG BEAR LAKE MUNICIPAL
CODE REGARDING BY-DISTRICT ELECTIONS TO ADJUST THE BOUNDARIES OF CITY
COUNCIL ELECTION DISTRICTS AND TO CONFIRM SUCH REVISED COUNCIL DISTRICT
BOUNDARIES
City Council will consider adoption of an ordinance amending the City’s Municipal Code regarding bydistrict elections to adjust the boundaries of City Council election districts. All California public agencies that hold elections by district must ensure that their district boundaries are mapped according to the latest
CITY COUNCIL AGENDA
April 4, 2022 - Page 3
U.S. Census results and in accordance with California’s new Fair Maps Act. Decennial redistricting is required in an effort to balance the City’s population within the 5 Council districts and ensure proper consideration for communities of interest. On March 7, the City Council held the fourth of four required public hearings to allow for Council and community engagement, discussion, and legally-compliant district development. At the February 7 meeting, City Council reviewed eighteen draft map options and reached a consensus regarding their preference for two maps - Map 1 and Map 5B, and additional analysis of these two maps was provided at the March 7 meeting where Council approved Map 1. In addition, the City Council introduced the ordinance, read the title and waived further reading at the March 7, 2022 regular meeting.
1.7 RESOLUTION AUTHORIZING A BID SOLICITATION FOR STANFIELD CUTOFF
RESTROOM SITE PREPARATIONS
City Council will consider a formal resolution authorizing a bid solicitation for the Stanfield Cutoff Site Improvements for the Installation of the Restroom. In November 2021, the City Council authorized the purchase of a prefabricated public restroom facility for installation at the Stanfield Cutoff Parking Lot. The restroom is currently being fabricated and is scheduled for delivery in July 2022. In order to accommodate the installation, a foundation needs to be prepared and utility connections need to be established. Staff has prepared plans and specifications to complete these preparation activities so that the contractor can complete these efforts prior to the delivery of the restroom. The restroom would then be placed, installed, and connected by the Public Restroom Company, who is building the restroom. Funding is available in the approved Capital Improvement Budget and includes a cost share with Visit Big Bear for half of the total project costs. Staff anticipates an award of construction contract on June 6 so that these efforts will be completed for the July delivery and installation.
1.8 RESOLUTION AUTHORIZING A BID SOLICITATION FOR THE FISCAL YEAR 2022-23
STREET REHABILITATION PROJECT
City Council will consider a formal resolution authorizing a bid solicitation for the Fiscal Year 2022-23 Street Rehabilitation Project. The Annual Street Rehabilitation Project focuses on the overlay and paving of City streets to preserve their lifespan and functionality. The project will be executed by an identified contractor for the roadway preparation efforts and the City’s Public Works Crews will complete the paving activities. Staff anticipates completing paving work on 1.35 miles of City streets for this year and completing other localized specific repairs and drainage improvements. Funding of $1.4 million is included for this project in the Fiscal Year 2022-23 Capital Improvement Budget. Staff anticipates an award of construction contract on June 6 so that construction may begin in July 2022.
1.9 RESOLUTION AUTHORIZING A BID SOLICITATION FOR THE JAY BIRD LANE SANITARY
SEWER MAIN REPLACEMENT PROJECT
City Council will consider a formal resolution authorizing a bid solicitation for the Jaybird Lane Sanitary Sewer Main Replacement Project. The Jay Bird Lane sewer main is approximately 718 linear feet in length along Jay Bird Lane, between Tulip Lane and Edgemoor Road, and the pipeline is suffering from significant root intrusion and frequent back-ups. Staff has designed a project that will replace a portion of the undersized sewer main, add an additional sewer manhole for maintenance and access, and the remaining portion of the line will be rehabilitated utilizing a cured-in-place pipe lining process to correct the root intrusion issues.
Staff anticipates an award of construction contract on June 6 so that construction may begin in July 2022.
CITY COUNCIL AGENDA
April 4, 2022 - Page 4
1.10 RESOLUTION AUTHORIZING STAFF TO ACCEPT AND ADMINISTER FUNDING FROM THE “CA 4 ALL” YOUTH WORKFORCE DEVELOPMENT PROGRAM GRANT ON BEHALF
OF THE SOUTHERN CALIFORNIA MOUNTAINS FOUNDATION
City Council will consider a formal resolution authorizing the acceptance, by the City, of a “CA 4 All” Grant on behalf of the Southern California Mountains Foundation. In February 2022, the City partnered with the Southern California Mountains Foundation on the submission of a “CA 4 All” Youth Employment Grant seeking funding for a year round trails crew. The grant will provide youth employment and job development opportunities for youth in the area and the funding would allow for a year round trails crew to assist in the ongoing maintenance of the existing trails network throughout the City of Big Bear Lake and the Valley. The City’s role is to sponsor the application and administer the funding on behalf of the Foundation and the City’s costs would be covered through the grant. The grant has been awarded in the amount of $1,467,000 and the establishment of the trails crew would begin on July 1, 2022.
1.11 RESOLUTION AUTHORIZING A CONSTRUCTION CONTRACT WITH CHRISP COMPANY
FOR THE ANNUAL STREET STRIPING PROJECT
City Council will consider a formal resolution authorizing a construction contract with Chrisp Company, Fremont, CA, for the Annual Street Striping Project, for an amount not to exceed $32,251. This project includes striping of the white and yellow long lines and stop legends throughout the City and funding is included, annually, in the Capital Improvement Program budget. This work would proceed as soon as the weather conditions allow and will refresh the striping that has worn down throughout the winter. The prices received for this project were well below the engineer’s estimate and approved budget. As such, staff is recommending the award of the full budgeted amount to allow for additional striping to be done, as needed, throughout the City at the competitive unit costs received.
1.12 WAIVING ATTORNEY-CLIENT PRIVILEGE FOR THE DOCUMENTS USED IN
PREPARATION FOR THE RESOLUTION OF REPRIMAND OF COUNCILMEMBER LEE City Council will consider waiving attorney-client privilege concerning two emails forwarded by Councilmembers to the City Attorney concerning preparation materials for the Resolution of Reprimand of Councilmember Lee. On March 7, 2022, the City Council adopted the Resolution of Reprimand that included much of the information referenced in these two emails. Per the City Attorney’s opinion, the information contained in the two subject emails does not appear to compromise the City’s interests. As a result, the City Attorney recommends that the City Council waive the attorney-client privilege applicable to the two subject emails in this instance.
ITEMS REMOVED FROM THE CONSENT CALENDAR
2. DISCUSSION/ACTION ITEMS
2.1 MOONRIDGE CORRIDOR IMPROVEMENTS PROJECT
A. Construction Update
Staff will provide a written and verbal report on the construction schedule, anticipated impacts, and mitigation efforts. Construction is scheduled to resume on April 18, 2022 and will continue through September. The planned schedule, which relies heavily on mitigated impacts, indicates that the project will be completed in the fall of 2022. Staff will review the schedule, overview the anticipated
CITY COUNCIL AGENDA
April 4, 2022 - Page 5
construction impacts and the steps being taken to mitigate them. Finally, staff will also review the communication and coordination plans that are being implemented to ensure the success of this project. Staff is working through an ongoing and evolving public engagement process to ensure that information related to this project is current and readily available to all stakeholders. Staff will also take comments and questions on these items.
B. Review of Selected Furnishings, Fixtures, and Amenities Staff will provide an overview of the amenity selection process and review the final selections made by the identified sub-committee for these efforts.
C. Authorization to Execute Easements for Drainage and Sidewalk Purposes Resulting from the Construction Project
Staff is seeking approval from the City Council to execute approximately six (6) easements for drainage and sidewalk purposes from properties in and around the Moonridge Corridor. In order to complete the establishment of all identified improvements, the City will need to obtain easements from these properties ranging in size from twelve square feet to one hundred square feet, for the purposes of subsurface drainage infrastructure and portions of the public sidewalk. Staff has finalized the terms of the easements with most of the property owners and is seeking authorization to execute all necessary documents accordingly.
2.2 RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH DKS
ASSOCIATES FOR THE COMMUNITY VISIONING PROCESS
City Council will consider a formal resolution authorizing the execution of a contract with DKS Associates, Anaheim, CA, for an amount not to exceed $198,875 for the facilitation of the upcoming community visioning process. The community visioning process will include significant community and stakeholder engagement, and result in the development of a new community vision and action plan. The new community vision will define the City of Big Bear Lake’s identity and its future goals as a community, and will serve as precursor to the development of a new General Plan over the next few years.
2.3 RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH
PECKHAM & MCKENNEY FOR THE RECRUITMENT OF THE CITY MANAGER AND
DIRECTOR OF TOURISM MANAGEMENT POSITIONS
City Council will consider a formal resolution authorizing the Interim City Manager to enter into a Professional Services Agreement with Peckham & McKenney for professional recruitment services to fill both the City Manager and Director of Tourism Management positions. The proposed resolution is also seeking Council’s authorization to appropriate funds in an amount not to exceed $52,000 from the General Fund for these professional recruitment fees. Peckham & McKenney has a strong and well-recognized reputation as a leader in local government recruitments and has a proven successful track record filling our City Manager positions over the past two decades.
3. COMMENTS, ANNOUNCEMENTS & ADDITIONAL CITY BUSINESS
3.1 CITY CLERK, CITY ATTORNEY, CITY MANAGER COMMENTS
3.2 COUNCILMEMBER BOARD/COMMITTEE REPORTS & COMMENTS
CITY COUNCIL AGENDA
April 4, 2022 - Page 6
ADJOURNMENT
I hereby certify under penalty of perjury, under the laws of the State of California, that the foregoing agenda was posted in accordance with the applicable legal requirements. Dated this 31st day of March 2022.
Erica Stephenson, City Clerk
The City of Big Bear Lake wishes to make all of its public meetings accessible to the public. If you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (909) 866-5831. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Check# Vendor/Employee Date Amount
83303 County of San Bernardino Public Health, Environmental Health Svcs 02/24/2022 13,580.00 83306 Bear Valley Mutual Water Co 02/24/2022 237.50
83307 All Protection Alarm 02/24/2022 1,706.46
83308 Big Bear Chamber of Commerce 02/24/2022 148.22
83309 Big Bear Lake Resort Association 02/24/2022 15,000.00 83310 BlackHole Technologies Inc 02/24/2022 300.00
83311 Bear Valley Electric 02/24/2022 20,452.65
83312 Charter Communications Holdings, LLC 02/24/2022 289.96 83313 Cintas Corporation 02/24/2022 157.07
83314 Rosemary E De Lap 02/24/2022 170.68
83315 Red Hat Properties ‐ Big Bear LP 02/24/2022 663.00 83316 Geiger Supply, Inc. 02/24/2022 72.96
83317 Marlin Business Bank 02/24/2022 1,660.06
83318 Mountain Trophy & Pro Shop 02/24/2022 80.81
83319 Rochester Midland Corporation 02/24/2022 611.64
83320 Snow Summit, LLC 02/24/2022 3,096.44
83322 Southwest Gas Corporation 02/24/2022 14,110.22
83323 Verizon Wireless 02/24/2022 1,142.17
83324 San Bernardino County Solid Waste Mgmt Division 03/03/2022 13.14 83325 City of Big Bear Lake Dept of Water & Power 03/03/2022 174.35 83327 A Performance Towing Inc 03/03/2022 7,500.00
83328 ASCAP 03/03/2022 393.83
83330 Big Bear Disposal Inc 03/03/2022 181,773.22
83331 Best Best & Krieger LLP 03/03/2022 32,690.83
83332 Big Bear Paint Center 03/03/2022 351.46
83334 Butchers Blocks & Building Materials 03/03/2022 2,398.37 83335 Bear Valley Paving, Inc. 03/03/2022 8,911.26
83336 Bear Valley Printing Inc 03/03/2022 518.17
83337 Calolympic Glove & Safety Co 03/03/2022 2,228.87
83339 Charter Communications Holdings, LLC 03/03/2022 796.82 83341 CP Products 03/03/2022 14.92
83342 Cintas Corporation 03/03/2022 738.41
83343 Dapeer Rosenblit & Litvak LLP 03/03/2022 52.50
83345 Frontier Communications 03/03/2022 246.31
83346 Grainger Inc. 03/03/2022 1,352.07
83347 The Grizzly 03/03/2022 1,159.50
83348 Haaker Equipment Co. Inc. 03/03/2022 1,777.27
83349 Intelesys One, Inc. 03/03/2022 3,200.56
83350 Ludecke's Electrical Service, Inc. 03/03/2022 145.00 83351 Mission Linen Supply Inc. 03/03/2022 2,485.98
83352 Randy Spitz 03/03/2022 243.95
83353 Quill Corporation 03/03/2022 1,143.97
83354 Eric Seaman 03/03/2022 1,500.00
83355 Safelite Glass Corp. 03/03/2022 707.91
83356 Sierra Aggregate Co 03/03/2022 2,828.54
83357 S Porter Inc 03/03/2022 1,500.00
City of Big Bear Lake
Checks Issued 02/23/2022 ‐ 03/24/2022
Check# Vendor/Employee Date Amount
City of Big Bear Lake
Checks Issued 02/23/2022 ‐ 03/24/2022
83358 Southwest Gas Corporation 03/03/2022 956.13
83359 Tom Dodson & Associates 03/03/2022 1,950.00
83360 Uline 03/03/2022 4,106.94
83361 Underground Service Alert Inc. 03/03/2022 146.29
83362 United Rentals (North America), Inc 03/03/2022 12,871.83 83363 USA Bluebook 03/03/2022 304.51
83364 Waxie Sanitary Supply Inc. 03/03/2022 4,455.10
83365 Willdan Engineering Inc 03/03/2022 2,804.25
83366 San Bernardino County Sheriff's Dept 03/10/2022 407,680.00 83367 San Bernardino County Vehicle Svcs Dept 03/10/2022 11,546.31 83368 City of Big Bear Lake Dept of Water & Power 03/10/2022 1,533.85 83371 Airgas, Inc. 03/10/2022 1,552.36
83373 Big Bear Disposal Inc 03/10/2022 1,031.50
83375 Big Bear Paint Center 03/10/2022 184.73
83377 BlackHole Technologies Inc 03/10/2022 1,524.75
83378 Bravo Arts Solutions LLC 03/10/2022 123.75
83380 Butchers Blocks & Building Materials 03/10/2022 664.85 83381 Bear Valley Electric 03/10/2022 21,217.14
83382 Bear Valley Paving, Inc. 03/10/2022 4,650.00
83383 Calolympic Glove & Safety Co 03/10/2022 401.72
83384 Car Quest Auto Parts 03/10/2022 992.96
83385 Charter Communications Holdings, LLC 03/10/2022 239.96 83386 Gustav William Crawford 03/10/2022 1,495.00
83388 Lumber City Corp. 03/10/2022 67.36
83389 Docu‐Trust 03/10/2022 50.00
83390 Frontier Communications 03/10/2022 2,812.30
83391 Geiger Supply, Inc. 03/10/2022 213.31
83393 Grainger Inc. 03/10/2022 582.66
83394 The Grizzly 03/10/2022 2,585.55
83395 Hinderliter de Lamas & Assoc Inc. 03/10/2022 2,311.48 83396 Intelesys One, Inc. 03/10/2022 12,357.38
83397 Language Testing International 03/10/2022 124.00
83398 Mile High Equipment, Inc. 03/10/2022 28,142.89
83399 Mission Linen Supply Inc. 03/10/2022 679.72
83401 Nick's Auto Care, Inc. 03/10/2022 26.12
83403 Orkin Inc. 03/10/2022 164.00
83406 Parkhouse Tire, Inc. 03/10/2022 174.17
83407 Eric Seaman 03/10/2022 1,500.00
83410 United Rentals (North America), Inc 03/10/2022 2,055.87 83411 Volvo Construction Equipment Inc. 03/10/2022 28,122.78 83412 Waxie Sanitary Supply Inc. 03/10/2022 2,662.43
83414 Wincan LLC 03/10/2022 1,500.00
83426 California State Controller's Office 03/17/2022 2,846.97 83427 San Bernardino County 03/17/2022 4.00
83428 All Protection Alarm 03/17/2022 1,776.38
83429 Big Bear Paint Center 03/17/2022 322.40
Check# Vendor/Employee Date Amount
City of Big Bear Lake
Checks Issued 02/23/2022 ‐ 03/24/2022
83430 BlueTarp Financial, Inc. 03/17/2022 33.12
83431 Bear Valley Electric 03/17/2022 11,092.84
83432 Charter Communications Holdings, LLC 03/17/2022 2,220.13 83434 Cintas Corporation 03/17/2022 117.45
83435 Crafco Inc. 03/17/2022 1,293.00
83436 C.S.M.F.O. 03/17/2022 200.00
83437 Daily Press LLC 03/17/2022 704.00
83438 Dave Smith GM/Chrysler, Inc 03/17/2022 161,997.00 83440 Eclipse Printing & Graphics, LLC 03/17/2022 403.66 83441 Red Hat Properties ‐ Big Bear LP 03/17/2022 663.00 83442 Grainger Inc. 03/17/2022 22.11
83443 Haaker Equipment Co. Inc. 03/17/2022 250.11
83444 Hodge Products, Inc 03/17/2022 1,522.57
83445 Intelesys One, Inc. 03/17/2022 12,612.10
83446 Mile High Equipment, Inc. 03/17/2022 30,869.41
83447 Mission Linen Supply Inc. 03/17/2022 693.14
83448 Mojave Desert & Mountain 03/17/2022 3,606.00
83449 Mountain Trophy & Pro Shop 03/17/2022 25.86
83450 Mountain Water Co 03/17/2022 104.00
83451 Orkin Inc. 03/17/2022 154.00
83453 ROW Traffic Safety, Inc. 03/17/2022 3,600.00
83454 Rochester Midland Corporation 03/17/2022 611.64
83456 Romans Construction Corp. 03/17/2022 36,260.00
83457 Transtech Engineers, Inc. 03/17/2022 1,440.00
83458 US Bank Corporate Payment Systems 03/17/2022 5,209.13 83460 Waxie Sanitary Supply Inc. 03/17/2022 249.50
83461 Willdan Engineering Inc 03/17/2022 8,935.00
83462 Big Bear Paint Center 03/23/2022 748.25
83463 Bear City Glass Co Inc 03/23/2022 1,185.77
83464 Butchers Blocks & Building Materials 03/23/2022 389.56 83465 Car Quest Auto Parts 03/23/2022 71.86
83466 Cintas Corporation 03/23/2022 272.83
83467 Lumber City Corp. 03/23/2022 61.15
83468 Geiger Supply, Inc. 03/23/2022 63.84
83469 Orkin Inc. 03/23/2022 113.00
83470 Transtech Engineers, Inc. 03/23/2022 17,737.50
83471 United Rentals (North America), Inc 03/23/2022 12,871.83 83472 Waxie Sanitary Supply Inc. 03/23/2022 3,425.65
83473 San Bernardino County Fire Department 03/24/2022 5,241.51 83474 Bear Valley Community Healthcare District 03/24/2022 216.00 83475 APWA 03/24/2022 1,156.25
83476 Big Bear Chamber of Commerce 03/24/2022 658.26
83477 Best Best & Krieger LLP 03/24/2022 28,292.35
83478 Peter Joseph Bucknam 03/24/2022 1,728.00
83479 Bear Valley Electric 03/24/2022 479.86
83481 Charter Communications Holdings, LLC 03/24/2022 289.96 Check# Vendor/Employee Date Amount
City of Big Bear Lake
Checks Issued 02/23/2022 ‐ 03/24/2022
83482 Cintas Corporation 03/24/2022 122.36
83483 ClearGov Inc. 03/24/2022 12,250.00
83485 Environmental Systems Research Institute, Inc. 03/24/2022 7,850.00 83486 Frontier Communications 03/24/2022 93.02
83487 Geiger Supply, Inc. 03/24/2022 139.75
83488 Granicus, LLC 03/24/2022 4,465.11
83489 The Grizzly 03/24/2022 792.00
83492 The Lighthouse Project, Inc. 03/24/2022 3,500.00
83493 LOR Geotechnical Group, Inc. 03/24/2022 1,447.80
83494 LSA Associates, Inc. 03/24/2022 2,496.28
83496 Mile High Equipment, Inc. 03/24/2022 3,969.32
83497 Mission Linen Supply Inc. 03/24/2022 700.69
83498 Retail Strategies, LLC 03/24/2022 1,250.00
83500 S Porter Inc 03/24/2022 51,213.40
83501 Southwest Gas Corporation 03/24/2022 19,250.27
83502 Transtech Engineers, Inc. 03/24/2022 3,053.00
83503 United Rentals (North America), Inc 03/24/2022 12,878.28 83504 Verizon Wireless 03/24/2022 1,142.42
83505 Willdan Engineering Inc 03/24/2022 966.00
ACH Ruth Lorentz 03/10/2022 2,915.00
ACH Gary Payne 03/10/2022 330.00
1,394,559.65
Check# Vendor/Employee Transaction Amount
City Council 4110
83458 US Bank Corporate Payment Systems City County Conference Registration 03/17/2022 1,107.51 83492 The Lighthouse Project, Inc. Community Sponsorship Grant Program 03/24/2022 3,500.00 City Council Total 4,607.51
City Manager 4120
83347 The Grizzly Newspaper Subscription 03/03/2022 30.00 83449 Mountain Trophy & Pro Shop Name Plate ‐ Mathieu 03/17/2022 25.8683458 US Bank Corporate Payment Systems Conference Registration Refund, Subscriptions, Meeting Expenses 03/17/2022 ‐284.23 City Manager Total ‐228.37
Public Information Office 4125
83394 The Grizzly Legal Notices 03/10/2022 517.8083458 US Bank Corporate Payment Systems CAPIO Webinar, Graphic Software 03/17/2022 144.40 83476 Big Bear Chamber of Commerce Advertisement 03/24/2022 500.00 Public Information Office Total 1,162.20
City Clerk 4130
83323 Verizon Wireless Cell Phone Service 02/24/2022 60.77 83347 The Grizzly Legal Notices 03/03/2022 1,069.50
83349 Intelesys One, Inc. Records Request Support 03/03/2022 162.5683394 The Grizzly Legal Notices 03/10/2022 561.00 83445 Intelesys One, Inc. Records Request Support 03/17/2022 204.8083458 US Bank Corporate Payment Systems Office Supplies 03/17/2022 229.63 83488 Granicus, LLC Peak Agenda Management Software Renewal 03/24/2022 4,465.11 83489 The Grizzly Legal Notices 03/24/2022 602.25
83504 Verizon Wireless Cell Phone Service 03/24/2022 60.77 City Clerk Total 7,416.39
Finance 4140
83306 Bear Valley Mutual Water Co Annual Service Fee 02/24/2022 237.50 83323 Verizon Wireless Cell Phone Service 02/24/2022 15.9383353 Quill Corporation Office Supplies 03/03/2022 139.7983395 Hinderliter de Lamas & Assoc Inc. Sales Tax Consulting & Auditing 03/10/2022 2,311.48 83426 California State Controller's Office Annual Street Report FY20/21 03/17/2022 2,846.97 83440 Eclipse Printing & Graphics, LLC Office Supplies 03/17/2022 403.66 83458 US Bank Corporate Payment Systems Notary Renewal, Business Cards 03/17/2022 433.74 83504 Verizon Wireless Cell Phone Service 03/24/2022 15.93 Finance Services Total 6,405.00
Human Resources 4150
83323 Verizon Wireless Cell Phone Service 02/24/2022 13.6583394 The Grizzly Legal Notices 03/10/2022 135.00 83397 Language Testing International Language Proficiency Testing 03/10/2022 124.00 83436 C.S.M.F.O. Training Expense 03/17/2022 200.00
83437 Daily Press LLC Recruitment Advertising Expense 03/17/2022 704.00 83458 US Bank Corporate Payment Systems Training Expense 03/17/2022 149.00 83504 Verizon Wireless Cell Phone Service 03/24/2022 13.65 Human Resources Total 1,339.30
City of Big Bear Lake
Expenditure By Department
Checks Issued 02/23/2022 ‐ 03/24/2022
Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 02/23/2022 ‐ 03/24/2022
City Attorney 4170
83331 Best Best & Krieger LLP Professional Legal Services 03/03/2022 32,690.83 83477 Best Best & Krieger LLP Professional Legal Services 03/24/2022 28,292.35 City Attorney Total 60,983.18
Traffic Safety 4230
83311 Bear Valley Electric Electricity Usage 02/24/2022 396.14 83431 Bear Valley Electric Electricity Usage 03/17/2022 516.03 83479 Bear Valley Electric Electricity Usage 03/24/2022 381.60 Traffic Safety Total 1,293.77
Law Enforcement 4250
83366 San Bernardino County Sheriff's Dept Monthly Sheriff Contract 03/10/2022 407,680.00 Law Enforcement Total 407,680.00
Animal Regulation 4260
83303 County of San Bernardino Public Health, Environmental Health Svcs Vector Control Contract 02/24/2022 13,580.00 83332 Big Bear Paint Center Materials/Supplies 03/03/2022 15.29 Animal Regulation Total 13,595.29
Engineering 4310
83323 Verizon Wireless Cell Phone Service 02/24/2022 83.5283347 The Grizzly Newspaper Subscription 03/03/2022 30.00 83458 US Bank Corporate Payment Systems Business Cards, Office Supplies 03/17/2022 45.75 83470 Transtech Engineers, Inc. Professional Services 03/23/2022 10,642.5083478 Peter Joseph Bucknam Pavement Management Program Services 03/24/2022 1,728.00 83502 Transtech Engineers, Inc. Professional Services 03/24/2022 2,178.0083504 Verizon Wireless Cell Phone Service 03/24/2022 83.6783505 Willdan Engineering Inc Professional Services 03/24/2022 966.00 Engineering Total 15,757.44
Street Maintenance 4320
83307 All Protection Alarm Alarm Monitoring 02/24/2022 409.70 83310 BlackHole Technologies Inc GPS Monthly Services 02/24/2022 300.0083314 Rosemary E De Lap Materials/Supplies 02/24/2022 42.67 83315 Red Hat Properties ‐ Big Bear LP Storage Rental Spaces 02/24/2022 663.00 83319 Rochester Midland Corporation Janitorial Supplies 02/24/2022 152.91 83323 Verizon Wireless Cell Phone Service 02/24/2022 194.7383327 A Performance Towing Inc Snow Operations/Tow Truck Standby 03/03/2022 7,500.00 83334 Butchers Blocks & Building Materials Materials/Supplies 03/03/2022 545.13 83337 Calolympic Glove & Safety Co Materials/Supplies 03/03/2022 1,114.45 83342 Cintas Corporation First Aid Supplies 03/03/2022 193.04 83347 The Grizzly Newspaper Subscription 03/03/2022 30.00 83351 Mission Linen Supply Inc. Laundry Service 03/03/2022 1,621.50 83352 Randy Spitz Office Supplies 03/03/2022 243.95
83356 Sierra Aggregate Co Snow Operations Cinders 03/03/2022 2,828.5483357 S Porter Inc Tree Removal 03/03/2022 1,500.0083360 Uline Materials/Supplies 03/03/2022 1,026.75 83362 United Rentals (North America), Inc Snow Operations Equipment Rental 03/03/2022 12,871.8383364 Waxie Sanitary Supply Inc. Janitorial Supplies 03/03/2022 2,054.5683367 San Bernardino County Vehicle Svcs Dept Fuel Charges 03/10/2022 7,415.85 83371 Airgas, Inc. Materials/Supplies 03/10/2022 1,552.36 Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 02/23/2022 ‐ 03/24/2022
83373 Big Bear Disposal Inc Portable Restroom Rentals 03/10/2022 296.01 83377 BlackHole Technologies Inc GPS Monthly Services 03/10/2022 1,524.75 83380 Butchers Blocks & Building Materials Materials/Supplies 03/10/2022 592.6583382 Bear Valley Paving, Inc. Snow Removal Operations 03/10/2022 4,650.00 83383 Calolympic Glove & Safety Co Safety Supplies 03/10/2022 200.8683388 Lumber City Corp. Materials/Supplies 03/10/2022 40.65 83393 Grainger Inc. Materials/Supplies 03/10/2022 582.66 83398 Mile High Equipment, Inc. Snow Removal Operations 03/10/2022 28,142.89 83399 Mission Linen Supply Inc. Laundry Service 03/10/2022 271.8983401 Nick's Auto Care, Inc. Materials/Supplies 03/10/2022 26.12 83410 United Rentals (North America), Inc Snow Removal Operations/Equipment Rental 03/10/2022 2,055.8783411 Volvo Construction Equipment Inc. Snow Removal Operations/Equipment Rental 03/10/2022 28,122.78 83412 Waxie Sanitary Supply Inc. Janitorial Supplies 03/10/2022 665.61 83429 Big Bear Paint Center Materials/Supplies 03/17/2022 33.00 83432 Charter Communications Holdings, LLC Cable Service 03/17/2022 75.90 83434 Cintas Corporation First Aid Supplies 03/17/2022 117.45 83435 Crafco Inc. Materials/Supplies 03/17/2022 1,293.00 83441 Red Hat Properties ‐ Big Bear LP Storage Rental Spaces 03/17/2022 663.0083442 Grainger Inc. Materials/Supplies 03/17/2022 22.11 83444 Hodge Products, Inc Materials/Supplies 03/17/2022 351.0183446 Mile High Equipment, Inc. Snow Removal Operations 03/17/2022 30,869.41 83447 Mission Linen Supply Inc. Laundry Service 03/17/2022 277.2583453 ROW Traffic Safety, Inc. Snow Removal Operations/Equipment Rental 03/17/2022 3,600.00 83454 Rochester Midland Corporation Janitorial Supplies 03/17/2022 152.91 83456 Romans Construction Corp. Snow Removal Operations 03/17/2022 36,260.00 83458 US Bank Corporate Payment Systems Office Supplies, Street Advisory Meeting 03/17/2022 145.55 83464 Butchers Blocks & Building Materials Materials/Supplies 03/23/2022 50.36 83466 Cintas Corporation First Aid Supplies 03/23/2022 136.42 83469 Orkin Inc. Pest Control Services 03/23/2022 113.00 83471 United Rentals (North America), Inc Snow Removal Operations/Equipment Rental and Transportation 03/23/2022 12,871.8383472 Waxie Sanitary Supply Inc. Janitorial Supplies 03/23/2022 856.41 83475 APWA APWA Group Membership Renewal 03/24/2022 1,156.25 83497 Mission Linen Supply Inc. Laundry Service 03/24/2022 280.27 83503 United Rentals (North America), Inc Snow Removal Operations/Equipment Rental 03/24/2022 12,878.28 83504 Verizon Wireless Cell Phone Service 03/24/2022 194.73 Street Maintenance Total 211,831.85
Vehicle Maintenance 4325
83320 Snow Summit, LLC Snowcat Repair Parts 02/24/2022 3,096.44 83322 Southwest Gas Corporation Natural Gas Usage 02/24/2022 2,321.38 83334 Butchers Blocks & Building Materials Materials/Supplies 03/03/2022 24.48 83348 Haaker Equipment Co. Inc. Materials/Supplies 03/03/2022 905.10 83351 Mission Linen Supply Inc. Laundry Service 03/03/2022 72.04 83355 Safelite Glass Corp. Vehicle Repair 03/03/2022 707.91 83368 City of Big Bear Lake Dept of Water & Power Water Usage 03/10/2022 117.00 83384 Car Quest Auto Parts Vehicle Repair 03/10/2022 823.88 83388 Lumber City Corp. Materials/Supplies 03/10/2022 11.62 83399 Mission Linen Supply Inc. Laundry Service 03/10/2022 33.98 83406 Parkhouse Tire, Inc. Vehicle Repair 03/10/2022 174.17 83430 BlueTarp Financial, Inc. Materials/Supplies 03/17/2022 33.1283431 Bear Valley Electric Electricity Usage 03/17/2022 49.56 83447 Mission Linen Supply Inc. Laundry Service 03/17/2022 34.67 83458 US Bank Corporate Payment Systems Materials/Supplies 03/17/2022 137.68 Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 02/23/2022 ‐ 03/24/2022
83465 Car Quest Auto Parts Vehicle Repair 03/23/2022 71.86 83497 Mission Linen Supply Inc. Laundry Service 03/24/2022 35.0483501 Southwest Gas Corporation Natural Gas Usage 03/24/2022 2,750.65 Vehicle Maintenance Total 11,400.58
Street Lighting 4330
83311 Bear Valley Electric Electricity Usage 02/24/2022 76.53 83381 Bear Valley Electric Electricity Usage 03/10/2022 6,413.2983431 Bear Valley Electric Electricity Usage 03/17/2022 363.02 83479 Bear Valley Electric Electricity Usage 03/24/2022 70.83 Street Lighting Total 6,923.67
City Parking Lots / Chamber Building 4335
83308 Big Bear Chamber of Commerce Natural Gas Reimbursement 02/24/2022 148.22 83314 Rosemary E De Lap Materials/Supplies 02/24/2022 42.67 83319 Rochester Midland Corporation Janitorial Supplies 02/24/2022 152.91 83339 Charter Communications Holdings, LLC Security Camera Internet Service 03/03/2022 119.98 83360 Uline Materials/Supplies 03/03/2022 1,026.75
83364 Waxie Sanitary Supply Inc. Janitorial Supplies 03/03/2022 800.1883368 City of Big Bear Lake Dept of Water & Power Water Usage 03/10/2022 391.20 83373 Big Bear Disposal Inc Portable Restroom Rentals 03/10/2022 634.4883381 Bear Valley Electric Electricity Usage 03/10/2022 1,912.3083385 Charter Communications Holdings, LLC Security Camera Internet Service 03/10/2022 119.98 83412 Waxie Sanitary Supply Inc. Janitorial Supplies 03/10/2022 665.6183431 Bear Valley Electric Electricity Usage 03/17/2022 1,262.08 83444 Hodge Products, Inc Materials/Supplies 03/17/2022 351.00 83451 Orkin Inc. Pest Control Services 03/17/2022 154.00 83454 Rochester Midland Corporation Janitorial Supplies 03/17/2022 152.91 83460 Waxie Sanitary Supply Inc. Janitorial Supplies 03/17/2022 38.01 83464 Butchers Blocks & Building Materials Materials/Supplies 03/23/2022 16.68 83472 Waxie Sanitary Supply Inc. Janitorial Supplies 03/23/2022 856.41 83476 Big Bear Chamber of Commerce Natural Gas Reimbursement 03/24/2022 158.26 City Parking Lots / Chamber Building Total 9,003.63
Planning 4410
83365 Willdan Engineering Inc GIS Services 03/03/2022 2,666.25 83427 San Bernardino County Monthly Assessor Parcel Map Update 03/17/2022 4.00 83458 US Bank Corporate Payment Systems Office Supplies, Business Cards 03/17/2022 350.23 83494 LSA Associates, Inc. Professional Services 03/24/2022 2,496.28 83498 Retail Strategies, LLC Professional Services 03/24/2022 1,250.00 ACH Ruth Lorentz Professional Services 03/10/2022 2,915.00 Planning Total 9,681.76
Planning Commission 4411
83394 The Grizzly Legal Notices 03/10/2022 1,371.75
83458 US Bank Corporate Payment Systems Conference Registrations, Training Expenses 03/17/2022 966.21 83489 The Grizzly Legal Notices 03/24/2022 189.75
Planning Commission Total 2,527.71
Tourism Registration / Administration 4414
83458 US Bank Corporate Payment Systems Digital Subscription, Office Supplies 03/17/2022 267.39 Tourism Registration / Administration Total 267.39
Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 02/23/2022 ‐ 03/24/2022
Tourism & Municipal Code Compliance 4415
83309 Big Bear Lake Resort Association Buxton Technologies Visitor Data 02/24/2022 15,000.00 83323 Verizon Wireless Cell Phone Service 02/24/2022 154.8483343 Dapeer Rosenblit & Litvak LLP Professional Legal Services 03/03/2022 52.50 83345 Frontier Communications Telephone Service 03/03/2022 65.12 83367 San Bernardino County Vehicle Svcs Dept Fuel Charges 03/10/2022 1,131.65 83458 US Bank Corporate Payment Systems Office Supplies 03/17/2022 24.77 83504 Verizon Wireless Cell Phone Service 03/24/2022 154.84 Tourism & Municipal Code Compliance Total 16,583.72
Building & Safety 4430
83323 Verizon Wireless Cell Phone Service 02/24/2022 76.02 83367 San Bernardino County Vehicle Svcs Dept Fuel Charges 03/10/2022 80.68 83457 Transtech Engineers, Inc. Professional Services 03/17/2022 1,440.0083461 Willdan Engineering Inc Professional Services 03/17/2022 8,935.00 83504 Verizon Wireless Cell Phone Service 03/24/2022 76.02 Building & Safety Total 10,607.72
PAC Administration 4610
83323 Verizon Wireless Cell Phone Service 02/24/2022 9.1083378 Bravo Arts Solutions LLC Ticket Printing Fees/Sept 2021 ‐ Feb 2022 03/10/2022 123.75 83504 Verizon Wireless Cell Phone Service 03/24/2022 9.10 PAC Administration Total 141.95
City Parks & Trails 4625
83307 All Protection Alarm Alarm Monitoring 02/24/2022 148.50 83312 Charter Communications Holdings, LLC Security Camera Internet Service 02/24/2022 289.96 83314 Rosemary E De Lap Materials/Supplies 02/24/2022 42.67 83319 Rochester Midland Corporation Janitorial Supplies 02/24/2022 152.91 83325 City of Big Bear Lake Dept of Water & Power Water Usage 03/03/2022 174.35 83360 Uline Materials/Supplies 03/03/2022 1,026.75
83364 Waxie Sanitary Supply Inc. Janitorial Supplies 03/03/2022 800.1883368 City of Big Bear Lake Dept of Water & Power Water Usage 03/10/2022 371.35 83381 Bear Valley Electric Electricity Usage 03/10/2022 812.75 83385 Charter Communications Holdings, LLC Security Camera Internet Service 03/10/2022 119.98 83412 Waxie Sanitary Supply Inc. Janitorial Supplies 03/10/2022 665.60 83428 All Protection Alarm Alarm Monitoring 03/17/2022 74.25 83429 Big Bear Paint Center Materials/Supplies 03/17/2022 269.09 83431 Bear Valley Electric Electricity Usage 03/17/2022 2,549.6083444 Hodge Products, Inc Materials/Supplies 03/17/2022 351.00 83454 Rochester Midland Corporation Janitorial Supplies 03/17/2022 152.91 83460 Waxie Sanitary Supply Inc. Janitorial Supplies 03/17/2022 38.0183462 Big Bear Paint Center Materials/Supplies 03/23/2022 567.83 83464 Butchers Blocks & Building Materials Materials/Supplies 03/23/2022 31.5183467 Lumber City Corp. Materials/Supplies 03/23/2022 55.34 83472 Waxie Sanitary Supply Inc. Janitorial Supplies 03/23/2022 856.4183481 Charter Communications Holdings, LLC Security Camera Internet Service 03/24/2022 289.96 City Parks & Trails Total 9,840.91
Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 02/23/2022 ‐ 03/24/2022
General Government 4800
83307 All Protection Alarm Alarm Monitoring 02/24/2022 618.21 83313 Cintas Corporation First Aid Supplies 02/24/2022 157.07 83317 Marlin Business Bank Copier Lease 02/24/2022 1,660.06 83318 Mountain Trophy & Pro Shop Memorial Flag Display Plaque 02/24/2022 80.81 83323 Verizon Wireless Cell Phone Service 02/24/2022 6.8283339 Charter Communications Holdings, LLC Internet Service 03/03/2022 676.84 83345 Frontier Communications Telephone Service 03/03/2022 88.17 83353 Quill Corporation Office Supplies 03/03/2022 1,004.18 83388 Lumber City Corp. Materials/Supplies 03/10/2022 15.09 83389 Docu‐Trust Document Storage 03/10/2022 50.0083390 Frontier Communications Telephone Service 03/10/2022 2,206.85 83428 All Protection Alarm Alarm Monitoring 03/17/2022 618.21 83432 Charter Communications Holdings, LLC Internet and Cable Service 03/17/2022 2,024.25 83450 Mountain Water Co Water Dispenser Rental & Water 03/17/2022 104.00 83458 US Bank Corporate Payment Systems Office Supplies, Digital Meeting Platform 03/17/2022 606.02 83474 Bear Valley Community Healthcare District Covid‐19 Testing Fees 03/24/2022 216.0083482 Cintas Corporation First Aid Supplies 03/24/2022 122.36 83504 Verizon Wireless Cell Phone Service 03/24/2022 6.82 General Government Total 10,261.76
Information Technology 4810
83323 Verizon Wireless Cell Phone Service 02/24/2022 51.6683349 Intelesys One, Inc. GIS Software Integration Project 03/03/2022 3,038.00 83396 Intelesys One, Inc. IT Services/License Fees 03/10/2022 12,357.38 83458 US Bank Corporate Payment Systems Peripheral Equipment/Supplies 03/17/2022 498.06 83483 ClearGov Inc. Budgeting Software Subscription 03/24/2022 12,250.0083485 Environmental Systems Research Institute, Inc. ARC GIS Software Annual Maintenance Contract 03/24/2022 7,850.00 83504 Verizon Wireless Cell Phone Service 03/24/2022 51.66 Technology Services Total 36,096.76
Civic Center 4820
83307 All Protection Alarm Alarm Monitoring 02/24/2022 413.60 83311 Bear Valley Electric Electricity Usage 02/24/2022 12,272.3883316 Geiger Supply, Inc. Janitorial Supplies 02/24/2022 72.96 83319 Rochester Midland Corporation Janitorial Supplies 02/24/2022 152.91 83322 Southwest Gas Corporation Natural Gas Usage 02/24/2022 4,915.19 83323 Verizon Wireless Cell Phone Service 02/24/2022 49.3683334 Butchers Blocks & Building Materials Materials/Supplies 03/03/2022 27.08 83341 CP Products Janitorial Supplies 03/03/2022 14.9283342 Cintas Corporation First Aid Supplies 03/03/2022 352.34 83351 Mission Linen Supply Inc. Laundry Service 03/03/2022 100.85 83354 Eric Seaman Snow Removal City Hall Roof 03/03/2022 1,500.00 83358 Southwest Gas Corporation Natural Gas Usage 03/03/2022 956.13 83360 Uline Materials/Supplies 03/03/2022 1,026.6983364 Waxie Sanitary Supply Inc. Janitorial Supplies 03/03/2022 800.18 83367 San Bernardino County Vehicle Svcs Dept Fuel Charges 03/10/2022 1,634.46 83368 City of Big Bear Lake Dept of Water & Power Water Usage 03/10/2022 360.30 83381 Bear Valley Electric Electricity Usage 03/10/2022 6,426.2083391 Geiger Supply, Inc. Materials/Supplies 03/10/2022 213.31 83399 Mission Linen Supply Inc. Laundry Service 03/10/2022 47.5883403 Orkin Inc. Pest Control Services 03/10/2022 164.00 83407 Eric Seaman Snow Removal City Hall Roof 03/10/2022 1,500.00 Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 02/23/2022 ‐ 03/24/2022
83412 Waxie Sanitary Supply Inc. Janitorial Supplies 03/10/2022 665.61 83428 All Protection Alarm Alarm Monitoring 03/17/2022 807.12 83432 Charter Communications Holdings, LLC Security Camera Internet Service 03/17/2022 119.9883447 Mission Linen Supply Inc. Laundry Service 03/17/2022 48.5283454 Rochester Midland Corporation Janitorial Supplies 03/17/2022 152.91 83458 US Bank Corporate Payment Systems Materials/Supplies 03/17/2022 96.37 83460 Waxie Sanitary Supply Inc. Janitorial Supplies 03/17/2022 173.48 83463 Bear City Glass Co Inc City Hall Maintenance/Repairs 03/23/2022 1,185.77 83464 Butchers Blocks & Building Materials Materials/Supplies 03/23/2022 269.1783467 Lumber City Corp. Materials/Supplies 03/23/2022 5.81 83468 Geiger Supply, Inc. Materials/Supplies 03/23/2022 63.84 83472 Waxie Sanitary Supply Inc. Janitorial Supplies 03/23/2022 856.42 83479 Bear Valley Electric Electricity Usage 03/24/2022 27.43 83487 Geiger Supply, Inc. City Hall Maintenance/Repairs 03/24/2022 139.75 83497 Mission Linen Supply Inc. Laundry Service 03/24/2022 49.05 83501 Southwest Gas Corporation Natural Gas Usage 03/24/2022 7,720.20 83504 Verizon Wireless Cell Phone Service 03/24/2022 49.36 Civic Center Total 45,431.23
PAC Operations & Maintenance 4821
ACH Gary Payne Equipment Repair/Maintenance 03/10/2022 330.00 83307 All Protection Alarm Alarm Monitoring 02/24/2022 116.45 83311 Bear Valley Electric Electricity Usage 02/24/2022 4,090.7983322 Southwest Gas Corporation Natural Gas Usage 02/24/2022 1,544.60 83323 Verizon Wireless Cell Phone Service 02/24/2022 45.5183328 ASCAP Annual License Fee 03/03/2022 393.83 83334 Butchers Blocks & Building Materials Materials/Supplies 03/03/2022 1,796.95 83381 Bear Valley Electric Electricity Usage 03/10/2022 2,128.8583428 All Protection Alarm Alarm Monitoring 03/17/2022 276.80 83458 US Bank Corporate Payment Systems Materials/Supplies 03/17/2022 99.05 83501 Southwest Gas Corporation Natural Gas Usage 03/24/2022 2,474.27 83504 Verizon Wireless Cell Phone Service 03/24/2022 45.51 PAC Operations & Maintenance Total 13,342.61
Sanitation 250
83311 Bear Valley Electric Electricity Usage 02/24/2022 3,616.8183314 Rosemary E De Lap Materials/Supplies 02/24/2022 42.67 83322 Southwest Gas Corporation Natural Gas Usage 02/24/2022 2,321.37 83323 Verizon Wireless Cell Phone Service 02/24/2022 319.0583337 Calolympic Glove & Safety Co Safety Supplies 03/03/2022 1,114.42 83342 Cintas Corporation First Aid Supplies 03/03/2022 193.03 83345 Frontier Communications Telephone Service 03/03/2022 93.02 83348 Haaker Equipment Co. Inc. Materials/Supplies 03/03/2022 872.17 83351 Mission Linen Supply Inc. Laundry Service 03/03/2022 576.32 83361 Underground Service Alert Inc. Underground Dig Alert Services 03/03/2022 146.29 83363 USA Bluebook Materials/Supplies 03/03/2022 304.51 83367 San Bernardino County Vehicle Svcs Dept Fuel Charges 03/10/2022 1,283.67 83368 City of Big Bear Lake Dept of Water & Power Water Usage 03/10/2022 47.80 83381 Bear Valley Electric Electricity Usage 03/10/2022 2,694.4383383 Calolympic Glove & Safety Co Safety Supplies 03/10/2022 200.86 83384 Car Quest Auto Parts Vehicle Repair 03/10/2022 169.08 83390 Frontier Communications Telephone Service 03/10/2022 605.45 83399 Mission Linen Supply Inc. Laundry Service 03/10/2022 271.89 Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 02/23/2022 ‐ 03/24/2022
83414 Wincan LLC Software Support Renewal 03/10/2022 1,500.00 83431 Bear Valley Electric Electricity Usage 03/17/2022 5,177.8783443 Haaker Equipment Co. Inc. Materials/Supplies 03/17/2022 250.11 83444 Hodge Products, Inc Materials/Supplies 03/17/2022 351.0083447 Mission Linen Supply Inc. Laundry Service 03/17/2022 277.2583458 US Bank Corporate Payment Systems CWEA Membership Renewal 03/17/2022 192.00 83466 Cintas Corporation First Aid Supplies 03/23/2022 136.41 83470 Transtech Engineers, Inc. Professional Services 03/23/2022 3,547.5083486 Frontier Communications Telephone Service 03/24/2022 93.02 83496 Mile High Equipment, Inc. Emergency Sewer Main Repair 03/24/2022 3,969.32 83497 Mission Linen Supply Inc. Laundry Service 03/24/2022 280.2783501 Southwest Gas Corporation Natural Gas Usage 03/24/2022 2,750.65 83504 Verizon Wireless Cell Phone Service 03/24/2022 319.10 Sanitation Total 33,717.34
Village Streetscape Maintenance 291
83322 Southwest Gas Corporation Natural Gas Usage 02/24/2022 3,007.68 83330 Big Bear Disposal Inc Village Litter Containers 03/03/2022 1,574.80 83346 Grainger Inc. Materials/Supplies 03/03/2022 1,352.0783350 Ludecke's Electrical Service, Inc. Street Light Repair 03/03/2022 145.00 83368 City of Big Bear Lake Dept of Water & Power Water Usage 03/10/2022 246.20 83381 Bear Valley Electric Electricity Usage 03/10/2022 829.32 83386 Gustav William Crawford Village Fire Pit Repairs 03/10/2022 1,495.0083431 Bear Valley Electric Electricity Usage 03/17/2022 1,174.6883444 Hodge Products, Inc Materials/Supplies 03/17/2022 118.56 83501 Southwest Gas Corporation Natural Gas Usage 03/24/2022 3,554.50 Village Streetscape Maintenance Total 13,497.81
Capital Projects 321
83332 Big Bear Paint Center Materials/Supplies Animal Shelter Improvements 03/03/2022 336.17 83334 Butchers Blocks & Building Materials Materials/Supplies Animal Shelter Improvements 03/03/2022 4.73 83335 Bear Valley Paving, Inc. Electrical Vehicle Charging Station Preparations 03/03/2022 8,911.26 83359 Tom Dodson & Associates Castle Rock Trailhead Environmental Services 03/03/2022 1,950.00 83365 Willdan Engineering Inc Alpine Pedal Path Rathbun Creek Extension Professional Services 03/03/2022 138.00 83375 Big Bear Paint Center Materials/Supplies Animal Shelter Improvements 03/10/2022 184.73 83380 Butchers Blocks & Building Materials Materials/Supplies Animal Shelter Improvements 03/10/2022 72.20 83429 Big Bear Paint Center Materials/Supplies Animal Shelter Improvements 03/17/2022 20.31 83438 Dave Smith GM/Chrysler, Inc (3) Vehicle Replacements 03/17/2022 161,997.00 83445 Intelesys One, Inc. Citywide Server Replacement 03/17/2022 12,407.30 83462 Big Bear Paint Center Materials/Supplies Animal Shelter Improvements 03/23/2022 180.42 83464 Butchers Blocks & Building Materials Materials/Supplies Animal Shelter Improvements 03/23/2022 21.84 83500 S Porter Inc Release Retention Civic Center Sidewalk Heater Project 03/24/2022 51,213.40 83502 Transtech Engineers, Inc. Alpine Pedal Path Rathbun Creek Extension Professional Services 03/24/2022 875.00 Capital Projects Total 238,312.36
Street Improvement Projects 350
83336 Bear Valley Printing Inc Moonridge Corridor Project Signage 03/03/2022 518.17 83493 LOR Geotechnical Group, Inc. FY2021‐22 Street Rehabilitation Project 03/24/2022 1,447.80 Street Improvement Projects Total 1,965.97
Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 02/23/2022 ‐ 03/24/2022
Refuse 550
83323 Verizon Wireless Cell Phone Service 02/24/2022 61.2183324 San Bernardino County Solid Waste Mgmt Division Solid Waste Collection 03/03/2022 13.14 83330 Big Bear Disposal Inc Residential Curb/Bin Service 03/03/2022 180,198.4283351 Mission Linen Supply Inc. Laundry Service 03/03/2022 115.27 83373 Big Bear Disposal Inc Portable Restroom Rental 03/10/2022 101.01 83399 Mission Linen Supply Inc. Laundry Service 03/10/2022 54.3883447 Mission Linen Supply Inc. Laundry Service 03/17/2022 55.4583448 Mojave Desert & Mountain MDSW Joint Powers Authority Membership 03/17/2022 3,606.00 83470 Transtech Engineers, Inc. Professional Services 03/23/2022 3,547.5083473 San Bernardino County Fire Department Hazardous Waste Removal 03/24/2022 5,241.51 83497 Mission Linen Supply Inc. Laundry Service 03/24/2022 56.0683504 Verizon Wireless Cell Phone Service 03/24/2022 61.26 Refuse Total 193,111.21
Grand Total 1,394,559.65
DISTRIBUTION OF TREASURY CASH Rate Amount % of Total
Demand Account - Union Bank $ 1,448,559 4.82%
Imprest Cash - Union Bank Payroll $ 5,000 0.02%
Imprest Cash $ 1,525 0.01%
Dental Self Insured Checking $ 152,052 0.51%
Local Agency Investment Fund (LAIF) 0.278% 28,455,723 $ 94.65% Total Cash In Treasury: $ 30,062,858 100.00%
INVESTMENT ACTIVITY Days Deposits Withdrawals
LAIF Average Life (Days) of Portfolio 340
LAIF Transactions $4,050,000
Interest Received for Fiscal Year 2021-22 $22,884
DISTRIBUTION OF CASH BY FUND February 2022 January 2022 Change General $ 20,148,881 $ 17,630,685 $ 2,518,196
Sanitation $ 6,009,576 $ 6,019,460 $ (9,884)
Capital Improvement $ (170,801) $ 87,871 $ (258,672)
Refuse $ 1,084,808 $ 1,279,679 $ (194,871)
Trust $ 2,277,768 $ 957,012 $ 1,320,756
Successor Agency $ 272,963 $ 272,963 $ -
AB 3229 Supp Law Enforce $ 439,663 $ 416,914 $ 22,749
Total Cash in Treasury: $ 30,062,858 $ 26,664,584 $ 3,398,274 CASH WITH FISCAL AGENT - RESERVE FUNDS Cost Basis Market Value Current Yield 2005 Revenue Refunding Bonds
Big Bear Lake Reserve Fund $ 578,603 $ 578,603 0.03%
Moonridge Reserve Fund $ 79,282 $ 79,282 0.03%
1999 IA Tax Allocation Bonds $ 289,289 $ 289,289 0.03%
- The aforementioned investments conform to the City's investment policy. (Res. 2021-61) - Cash is sufficient to meet needs of the next 6 months. - Interest earned on invested cash is accrued on a quarterly basis.
Pursuant to California Government Code 53647 all local government agencies are required to report the current market value of investments under management by an outside party. The reserve funds for the aforementioned bond issues are held and managed by the City's Trustee, Union Bank.
CITY OF BIG BEAR LAKE
TREASURER'S REPORT
February 28, 2022
Special Meeting Minutes – February 25, 2022
-
A Special Meeting of the City Council of the City of Big Bear Lake was called to order by Mayor Herrick at 9:00 a.m., Friday, February 25, 2022, at the Big Bear Lake Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, California.
OPEN SESSION
Flag Salute: Flag Salute led by Mayor Pro Tem Mote
Councilmembers Present: Mayor Rick Herrick
Mayor Pro Tem Bynette Mote
Councilmember Perri Melnick
Councilmember Randall Putz
Councilmembers Absent: Councilmember Alan Lee
Others Present: Frank A. Rush, Jr., City Manager
Erica Stephenson, City Clerk
Stephen P. Deitsch, City Attorney
PUBLIC COMMUNICATIONS
Sarah Simoneau, Big Bear resident, indicated that she thought the upcoming discussion is due to Councilmember Lee’s actions and behavior; questioned Councilmember Lee’s residency and asked if/how he can be removed from office.
Reggie Lamson, DWP General Manager, corrected a myriad of DWP related references made by Councilmember Lee in his newsletter, the Big Bear Post.
Brad Heaton, Big Bear Lake resident, questioned Councilmember Lee’s residency in response to a video he saw online.
Patty Hafen, Big Bear Lake resident, discussed Councilmember Lee’s disrespectful behavior and recalled a negative interaction with him in 2021.
1. DISCUSSION/ACTION ITEM
1.1 CITY COUNCIL GROUP DYNAMIC, CONDUCT, AND RULES OF ORDER City Council will engage in discussion about the current City Council group dynamic and individual Council member conduct, and will consider the need for and substance of any desired amendments to the City Council Rules of Order. The current Rules of Order were last amended on November 1, 2021, and Council may direct or adopt desired amendments at the February 25 Special Meeting. Council may also direct or take any additional actions intended to alter and/or improve the City Council group dynamic and individual Council member conduct at the February 25 Special Meeting.
Special Meeting Minutes
February 25, 2022
Stephen Deitsch, City Attorney, addressed the reason the Special Meeting was called and opened-up Council discussion and deliberation in respect to the current City Council group dynamic, conduct and the possibility of amending the Council Rules of Order.
Council engaged in a discussion regarding Councilmember Lee’s perceived behavior, the impact of said behavior on the City’s organization and the potential response that Council can take in an effort to cease said negative behavior. In addition, Council discussed the possible implementation of a more thorough and in-depth Council Rules of Order and Policy Manual.
Following Council discussion, a motion was made by Councilmember Putz, seconded by Mayor Pro Tem Mote, to bring back a Resolution of Reprimand for Councilmember Lee at the next City Council meeting.
Said motion was approved by the following vote:
AYES: Mote, Melnick, Putz, Herrick
NOES: None
ABSTAIN: None
ABSENT: Lee
Following Council discussion, a motion was made by Councilmember Putz to start with the Council’s existing Rules of Order, then incorporate the City of Victorville City Council Policy and Procedures Manual, and bring back for Council review and consideration at a future Council meeting.
A substitute motion was made by Councilmember Melnick, seconded by Putz, to adopt the City of Victorville’s Policy and Procedures Manual, and then fold in the City of Big Bear Lake’s Rules of Order provisions, and bring back for Council review and consideration at the March 7 Council meeting.
Said motion was approved by the following vote:
AYES: Melnick, Putz, Mote, Herrick
NOES: None
ABSTAIN: None
ABSENT: Lee
A motion was made by Mayor Pro Tem Mote, seconded by Councilmember Melnick, to immediately put into effect the following provisions: any requests of staff that will take longer than twenty minutes of work time needs to come to the body for majority approval and all communications are to be directed to the City Manager, City Clerk or City Attorney only from Councilmembers unless initiated by a City employee or approved by the City Manager, City Clerk or City Attorney.
Said motion was approved by the following vote:
AYES: Melnick, Putz, Mote, Herrick
NOES: None
ABSTAIN: None
ABSENT: Lee
Mayor Herrick invited up speakers who wanted to speak on this item. The following individuals approached Council:
Special Meeting Minutes
February 25, 2022
Reggie Lamson, DWP General Manager, asked if the rule of limiting communication between Councilmembers and staff would apply to the DWP employees.
ADJOURNMENT
There being no further business to come before the Council at this session, Mayor Herrick adjourned the meeting at 10:45 a.m. in honor of former Mayor Neal Hertzmann.
____________________________
Erica Stephenson, City Clerk
Regular Meeting Minutes – March 7, 2022
-
A Regular Meeting of the City Council of the City of Big Bear Lake was called to order by Mayor Herrick at 3:30 p.m., Monday, March 7, 2022, at the Big Bear Lake Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, California.
PUBLIC FORUM FOR CLOSED SESSION: None.
At the hour of 3:30 p.m., Council adjourned to Closed Session.
At the hour of 5:00 p.m., Mayor Herrick called Open Session to order.
OPEN SESSION
Flag Salute: Flag Salute led by Mayor Pro Tem Mote
Invocation: Invocation was led by Jay Walden, Transitional Lead Pastor for Bear Valley Church Big Bear
Councilmembers Present: Mayor Rick Herrick
Mayor Pro Tem Bynette Mote
Councilmember Alan Lee
Councilmember Perri Melnick
Councilmember Randall Putz
Others Present: Stephen P. Deitsch, City Attorney
Erica Stephenson, City Clerk
Mayor Herrick asked for Council to consider adding an Urgency Item to the Agenda for discussion and possible action in relation to appointing an Interim City Manager. Stephen Deitsch, City Attorney, discussed the two findings that need to be made in order for Council to add an item on the agenda.
A motion was made by Councilmember Putz, seconded by Mayor Pro Tem Mote, to add the Urgency Item suggested by Mayor Herrick to the agenda.
Said motion was made by the following vote:
AYES: Mote, Melnick, Putz, Herrick
NOES: None
ABSTAIN: Lee
ABSENT: None
RESULTS OF CLOSED SESSION
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957
Title of Position: City Manager
Meeting Minutes
March 7, 2022
No Reportable Action.
2. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO Govt. Code Sec. 54957.6 Agency designated representatives: Mayor Rick Herrick and City Attorney Stephen P. Deitsch Unrepresented employee: City Manager
No Reportable Action.
3. PUBLIC EMPLOYEE DISMISSAL / RELEASE PURSUANT TO Govt. Code Sec. 54957 No Reportable Action.
EMPLOYMENT STATUS OF CITY MANAGER DISCUSSION/ACTION
Joseph Sanchez, BB&K Labor Attorney, gave a brief synopsis of the proposed Mutual Separation, Settlement, and Release Agreement between Frank A. Rush, Jr. and the City of Big Bear Lake; and answered a myriad of questions from the City Council.
A motion was made by Mayor Pro Tem Mote, seconded by Councilmember Putz, to approve the Mutual Separation, Settlement, and Release Agreement as written Council engaged in a discussion regarding the agreement.
Mayor Herrick invited up speakers who wanted to speak on this item. The following individuals approached Council:
Mike Rotman, Big Bear Lake resident, recalled that working with Frank Rush was an overall positive experience as he listened to the concerns of the residents and implemented solutions that have proven to be effective; stated that he hopes the next City Manager can be as professional, open and transparent as Frank Rush was/is.
Sierra Orr, Big Bear City resident, thanked Frank Rush for his visionary leadership; questioned how Councilmember Lee has protected and advocated for Frank Rush and other City employees as a professional Union Representative and Organizer and said that he is responsible for Frank Rush’s departure; implored Councilmember Lee to resign from his position of City Councilmember.
Steve Pontell, Big Bear Lake resident, apologized for not being more involved in the community in the recent years and committed to being more actively involved going forward.
Sarah Simoneau, Sugarloaf resident, thanked Frank Rush for all he has done for the Big Bear Valley over the last two years; said that she is committed to becoming more involved in City matters.
Carol Wentz, Big Bear resident, said she was saddened by the news of Frank Rush’s resignation and questioned how Councilmember Lee’s negative behavior has been continuing for so long.
Patrice Carlisle, Big Bear resident, stated that she no longer supports Councilmember Lee as he has not lived up to his principles and promises; said his bullying behavior needs to stop.
Meeting Minutes
March 7, 2022
Brian Hathorn, Big Bear Lake second-home owner, said Councilmember Lee created a toxic work environment and his conduct caused a good City employee to leave; asked Councilmember Lee to resign.
Miguel Gonzalez, Big Bear City resident, stated that Councilmembers must respectfully present themselves as Councilmembers at all times; indicated that respect is earned when respect is given.
Alaine Uthus, Big Bear resident, questioned why Councilmember Lee does not look any speakers in the eye when they are speaking.
Tom Sitton, Big Bear resident, read aloud an email he sent to Councilmember Lee back in February 2021.
Lorie Johnson, Big Bear resident, stated that the wrong City official has resigned; indicated that the only way to correct this injustice is at the ballot box as trust has been placed in someone that does not deserve it.
Dottie Saville, Big Bear Lake resident, said Council business needs to be done in a civil manner and the City has never had a Councilmember as disrespectful as Councilmember Lee; stated Councilmember Lee’s letters and cartoons have created discord and don’t represent both sides of the issue/story; hopes that as a community we can respect one another’s differences.
Liz Harris, Big Bear Lake resident, thanked Frank Rush for his visionary approach and hard work; said her heart is broken for him and the community and that it is a sad day because Frank is leaving.
The motion to accept and approve the Mutual Separation, Settlement, and Release Agreement was approved by the following vote:
AYES: Putz, Melnick, Mote, Herrick
NOES: Lee
ABSTAIN: None
ABSENT: None
URGENCY ITEM: INTERIM CITY MANAGER DISCUSSION/ACTION
City Council discussed the possibility of appointing former City Manager Jeff Mathieu as Interim City Manager.
Following Council discussion, a motion was made by Councilmember Melnick, seconded by Mayor Pro Tem Mote, to direct the City Attorney, Mayor Herrick, and Mayor Pro Tem Mote to engage in negotiations with Jeff Mathieu and to bring back the proposed limited-duration City Manager employment agreement for formal consideration at a Special Meeting.
Said motion was approved by the following vote:
AYES: Melnick, Lee, Putz, Mote, Herrick
NOES: None
ABSTAIN: None
ABSENT: None
At the hour of 6:04 p.m., Mayor Herrick called a short recess.
At the hour of 6:10 p.m., Mayor Herrick reconvened the meeting.
Meeting Minutes
March 7, 2022
PUBLIC COMMUNICATIONS
Dawn Rowe, San Bernardino County Supervisor, introduced her new Chief of Staff and new Field Representative; gave a brief update on the County’s priorities in the mountain region; presented a certificate of recognition for Frank A. Rush, Jr.
Gloria Meade, Big Bear City resident, asked that the City consider leaving up the Christmas lights in the Village all year round.
Mickey Peterson, President of the Big Bear Association of Realtors, discussed the Big Bear Association of Realtors’ position regarding the SB 9 legislation.
Tom Sitton, Big Bear Lake resident, does not support the idea of metered parking in the Village and said most merchants in the Village also do not support metered parking.
Tim Brigham, Big Bear City resident, said he has never seen such anger and divisiveness on a governing board or body; thanked the majority of the Council for their professionalism and leadership.
Andrew Goodwin Brown, Big Bear Lake resident, expressed his concerns with Councilmember Lee’s virtual town hall meeting by indicating that it was not made available or accessible to everyone equally.
Reggie Lamson, Big Bear Lake resident, corrected statements Councilmember Lee has made in relation to lowering water rates for DWP customers.
Diana Havey, Big Bear resident, discussed recent and upcoming events hosted by the Lion’s Club.
Maureen Auer, Big Bear Lake resident, addressed Councilmember Lee’s latest newsletter, the Big Bear Post, published on February 16, 2022 and cleared up some misinformation being communicated about her by Councilmember Lee.
Jim Hart, Big Bear Lake resident, said that he regularly attends Council meetings and doesn’t recognize the majority of those in attendance of this meeting.
1. CONSENT CALENDAR
1.1 APPROVAL OF DEMANDS – CHECK ISSUE DATE 1/21/2022 THROUGH 2/22/2022 IN THE AMOUNT OF $1,339,121.02 AND THE JANUARY 2022 TREASURER’S REPORT Approved.
1.2 APPROVAL OF MEETING MINUTES FROM THE FEBRUARY 7, 2022 REGULAR
MEETING OF CITY COUNCIL
Approved.
1.3 ORDINANCE AMENDING CHAPTER 16.07 – SUBDIVISIONS – AND CHAPTER 17.25 – RESIDENTIAL ZONES – OF THE MUNICIPAL CODE TO IMPLEMENT SB 9 AND
REGULATE URBAN LOT SPLITS AND ADDITIONAL UNITS ON SINGLE-FAMILY
RESIDENTIAL PROPERTIES, AND FINDING THE ORDINANCE EXEMPT FROM THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT
Meeting Minutes
March 7, 2022
City Council will consider adoption of an ordinance that implements SB 9, establishes a ministerial process for approval of urban lot splits and additional units, and includes various regulations intended to promote and preserve single-family neighborhood characteristics to the maximum extent possible.
The proposed amendment to Chapter 16.07 – Subdivisions - includes the addition of section 16.07.060 - Urban Lot Splits - to allow and regulate these lot splits on R-L (residential low) and R-1 (singlefamily) zoned properties citywide. Proposed amendments to Chapter 17.25 – Residential Zones, specifically section 17.25.130 - Second Units and Two-Unit Projects, would allow and regulate such projects in the R-L (residential low) and R-1 (single-family) zone districts citywide. City Council introduced the ordinance, read the title, and waived further reading at the February 7, 2022 regular meeting.
Approved and adopted the following ordinance entitled:
ORDINANCE NO. 2022-500
ORDINANCE AMENDING CHAPTER 16.07 – SUBDIVISIONS - AND CHAPTER 17.25 - RESIDENTIAL ZONES - OF THE MUNICIPAL CODE TO IMPLEMENT SB 9 AND
REGULATE URBAN LOT SPLITS AND ADDITIONAL UNITS ON SINGLE-FAMILY
RESIDENTIAL PROPERTIES, AND FINDING THE ORDINANCE EXEMPT FROM
THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
1.4 RESOLUTION AUTHORIZING 2022 MEMORIAL DAY AND LABOR DAY FIREWORKS
DISPLAYS
City Council will consider a formal resolution authorizing Visit Big Bear to produce fireworks displays on the upcoming Memorial Day and Labor Day holiday weekends. The events and impacts are expected to be similar to the traditional July 4 fireworks display in Big Bear Lake. The proposed resolution specifically exempts the proposed Memorial Day and Labor Day fireworks displays from the City’s major special event permitting process, in the same manner that the July 4 fireworks display is exempt.
Approved and adopted the following resolution entitled:
RESOLUTION NO. 2022-21
RESOLUTION AUTHORIZING 2022 MEMORIAL DAY AND LABOR DAY
FIREWORKS DISPLAYS
1.5 RESOLUTION AUTHORIZING A BID SOLICITATION FOR THE SMORE I PROJECT City Council will consider a formal resolution authorizing a bid solicitation for the SMORE I Project.
The SMORE I Project is designed to improve bicycle and pedestrian connectivity in the Stanfield Marsh area by constructing new paved paths from the existing parking lots to the boardwalks and from the easterly terminus of the boardwalks toward Division Creek. This is one of several improvement projects in the Stanfield Marsh area that are included in the Five-Year Capital Replacement / Improvement Plan. If the Council authorizes this bid solicitation, staff anticipates a construction contract award in May or June to facilitate construction activity taking place this summer. The project is primarily funded by an Environmental Enhancement and Mitigation Grant, with the local match provided by transient occupancy taxes derived from overnight visitors to Big Bear Lake.
Meeting Minutes
March 7, 2022
Approved and adopted the following resolution entitled:
RESOLUTION NO. 2022-22
RESOLUTION AUTHORIZING A BID SOLICITATION FOR THE
SMORE I PROJECT
1.6 RESOLUTIONS AUTHORIZING CONSTRUCTION CONTRACTS FOR ROTARY PARK
IMPROVEMENTS
City Council will consider two formal resolutions authorizing two construction contracts for planned improvements at Rotary Park. At its November 1, 2021 meeting, the City Council reviewed options for benches, trash receptacles, and light fixtures, and authorized the purchase of these materials at that meeting. The attached resolutions presented on March 7 authorize a construction contract with 3P Construction, Inc., Menifee, CA, in the amount of $66,375 for the installation of lighting improvements at Rotary Park, and also authorize a contract with Harris Steel Fence Company, Los Angeles, CA, in the amount of $52,770 for the purchase and installation of new fencing. City staff will install new benches and trash receptacles. Sufficient funds are available in the FY 2021-22 City budget for these improvements. If approved by Council, these improvements will be installed in Spring 2022.
Approved and adopted the following resolution entitled:
RESOLUTION NO. 2022-23
RESOLUTION AUTHORIZING A CONSTRUCTION CONTRACT FOR
THE ROTARY PARK FENCING PROJECT
Approved and adopted the following resolution entitled:
RESOLUTION NO. 2022-24
RESOLUTION AUTHORIZING A CONSTRUCTION CONTRACT FOR
THE ROTARY PARK LIGHTING PROJECT
1.7 RESOLUTION AUTHORIZING THE SOLICITATION OF PROPOSALS FROM ENGINEERING FIRMS TO PREPARE THE CITY’S LOCAL ROADWAY SAFETY PLAN City Council will consider a formal resolution authorizing staff to solicit proposals from qualified engineering firms to prepare the City’ Local Roadway Safety Plan. A Local Roadway Safety Plan is a document that is prepared by local agencies to analyze and prioritize safety improvements on local roads. The City’s Local Roadway Safety Plan would then become a part of the State’s Strategic Highway Safety Plan, which satisfies certain requirements associated with federal funding. An adopted Local Roadway Safety Plan will become a requirement for future highway improvement and safety grants that are administered by the State, and the plan will aid in preparing future applications. The City has been awarded a $40,000 grant to develop this plan, and will provide a $10,000 local match. If approved by Council, City staff will solicit proposals in March, and expects to present a contract recommendation to Council in May.
Approved and adopted the following resolution entitled:
Meeting Minutes
March 7, 2022
RESOLUTION NO. 2022-25
RESOLUTION AUTHORIZING THE SOLICITATION OF
PROPOSALS FROM ENGINEERING FIRMS TO PREPARE THE
CITY’S LOCAL ROADWAY SAFETY PLAN
1.8 RESOLUTION AUTHORIZING A JOINT DEFENSE, COMMON INTEREST, AND CONFIDENTIALITY AGREEMENT RELATED TO THE MS4 PERMIT
City Council will consider a formal resolution authorizing the execution of a Joint Defense, Common Interest and Confidentiality agreement between San Bernardino County, the San Bernardino County Flood Control District, and fifteen (15) cities within the County for mutual legal counsel services associated with the pending release of an updated municipal separate storm sewer system (MS4) permit for San Bernardino County. MS4 permits are highly complex regulatory documents that provide guidance, direction, and regulations associated with the operation of the storm drainage system to mitigate the inflow of pollutants into stormwater that are administered by the local branch of the State Regional Water Quality Control Board. The MS4 permit for San Bernardino County covers the entire County, including the unincorporated area, the Flood Control District, and fifteen (15) incorporated cities and given the impacts across the board, the County has retained Meyers Nave, a regulatory law firm, to provide joint legal counsel related to the MS4 permit to all participating agencies. This agreement will provide the City the opportunity to garner support and feedback related to the MS4 permit, will have this law firm negotiating terms of the proposed permit with the Board, and provide additional technical support. This agreement does not replace the need for the City to maintain their own legal representation, including for matters related to the MS4, but does provide additional resources to support the City. The cost of these services is distributed among all participants in the San Bernardino County MS4 permit, and is already included in the City’s annual contribution of $11,107.
This agreement has been vetted by the City Attorney and is presented for the City Council’s consideration.
Approved and adopted the following resolution entitled:
RESOLUTION NO. 2022-26
RESOLUTION AUTHORIZING A JOINT DEFENSE, COMMON
INTEREST, AND CONFIDENTIALITY AGREEMENT
RELATED TO THE MS4 PERMIT
1.9 RESOLUTION AUTHORIZING SUBMISSION OF THE 2021 ANNUAL GENERAL PLAN
AND HOUSING ELEMENT PROGRESS REPORTS
City Council will consider a formal resolution directing staff to submit two required annual progress reports to the State of California. The Housing Element Annual Progress Report (APR) will be submitted to the California Department of Housing and Community Development (HCD) and the Governor’s Office of Planning and Research (OPR) prior to the April 1 deadline, and tracks the number of residential units permitted or built over the past year. The General Plan Progress Report will be submitted to the Governor’s Office of Planning and Research (OPR), and outlines the City’s progress toward implementing the goals and policies included in the General Plan.
Approved and adopted the following resolution entitled:
RESOLUTION NO. 2022-27
Meeting Minutes
March 7, 2022
RESOLUTION AUTHORIZING SUBMISSION OF THE 2021
GENERAL PLAN AND HOUSING ELEMENT
PROGRESS REPORTS
1.10 RESOLUTION AUTHORIZING A FEE SCHEDULE AMENDMENT REMOVING
ADMINISTRATIVE FEES FOR PROCESSING BUSINESS LICENSE MODIFICATIONS City Council will consider a formal resolution amending the City’s Master Fee Schedule to eliminate business license fees and home occupation permit fees associated with businesses that relocate after securing the required initial license and/or permit. A business that relocates would still be required to amend the license and/or permit to ensure compliance with applicable Municipal Code and Development Code requirements, however, no fee would be charged for the associated review.
Approved and adopted the following resolution entitled:
RESOLUTION NO. 2022-28
RESOLUTION AUTHORIZING A FEE SCHEDULE AMENDMENT
REMOVING ADMINISTRATIVE FEES FOR PROCESSING
BUSINESS LICENSE MODIFICATIONS
1.11 RESOLUTION AUTHORIZING A PURCHASE ORDER FOR NEW PUBLIC WORKS TRUCKS
City Council will consider a formal resolution authorizing a purchase order with Dave Smith Motors, Kellogg, ID, for the purchase of three (3) heavy duty pickup trucks to support Public Works operations.
The approved FY 2021-22 City budget includes funding for the replacement of one (1) existing fleet vehicle in Public Works, and also for the purchase of two (2) new vehicles to support additional litter collection and parks maintenance staff in Public Works. Staff has identified heavy duty pickup trucks as the appropriate vehicles for these usages, with the preferred vehicle being a Dodge Ram 2500. These are the primary utilized vehicles within Public Works and they can accommodate the addition of a snow plow. Staff has been shopping for these vehicles since the beginning of the fiscal year and, based upon the supply chain concerns resulting from the COVID-19 pandemic and the notable microchip shortage, vehicles have been difficult to locate and are generally at a higher price point. Staff has pursued these vehicles through the usual channels, including the Sourcewell purchasing collective and local dealerships, none of which will even provide pricing due to the uncertain ability to deliver the requested vehicles. Through their diligence, staff has pursued nontraditional channels to source these, including looking out of State. Staff has identified the appropriate vehicles, three (3) Dodge Ram 2500 pickup trucks that are available through Dave Smith Motors, Kellogg, ID, and are available for immediate purchase and delivery. Staff has found their pricing to be competitive despite the short supply. The total purchase price for these vehicles is $168,087.
Approved and adopted the following resolution entitled:
RESOLUTION NO. 2022-29
RESOLUTION AUTHORIZING A PURCHASE ORDER FOR NEW
PUBLIC WORKS TRUCKS
Meeting Minutes
March 7, 2022
Motion made by Councilmember Melnick, seconded by Mayor Pro Tem Mote, to approve the Consent Calendar with Mayor Herrick abstaining on Item 1.4 due to a potential conflict of interest and Mayor Pro Tem Mote voting “no” on Item 1.3.
Said motion was approved by the following vote:
AYES: Melnick, Lee, Putz, Mote, Herrick
NOES: None
ABSTAIN: None
ABSENT: None
ITEMS REMOVED FROM THE CONSENT CALENDAR
None.
Mayor Herrick recommended that the order of the agenda be modified.
A motion was made by Councilmember Putz, seconded by Councilmember Melnick, to re-arrange the items on the agenda so that Item 3.1, Resolution Amending Council Rules of Order, could be discussed prior to the scheduled Public Hearing item regarding Redistricting. No objections were made to modify the order of Agenda.
3. DISCUSSION/ACTION ITEMS
3.1 RESOLUTION AMENDING CITY COUNCIL RULES OF ORDER
City Council will consider a formal resolution amending various provisions in the Rules of Order per City Council’s direction to staff during the February 25, 2022 Special City Council Meeting. The proposed amendments are modeled after the Rules of Order utilized by the City of Victorville, and incorporate various other provisions from the most recent version of the City of Big Bear Lake Rules of Order adopted in November 2021.
Erica Stephenson, City Clerk, briefly presented the item and informed Council that she and/or the City Attorney can answer any questions.
Following Council discussion, a motion was made by Councilmember Putz, seconded by Mayor Herrick, to approve and adopt the following resolution with Mayor Pro Tem Mote’s recommended revisions including that proof of residency be confirmed once the Manual is adopted, that the live feed and recording of Regular and Special Council meetings be uninterrupted, and that Councilmember Comments are limited to only City-appointed boards and/or commissions, adopted resolution entitled:
RESOLUTION NO. 2022-30
RESOLUTION AMENDING CITY COUNCIL
RULES OF ORDER
Said motion was approved by the following vote:
AYES: Melnick, Putz, Mote, Herrick
NOES: Lee
ABSTAIN: None
Meeting Minutes
March 7, 2022
ABSENT: None
2. PUBLIC HEARING
2.2 ORDINANCE AMENDING SUBSECTION 1.12.050(B) OF THE BIG BEAR LAKE
MUNICIPAL CODE REGARDING BY-DISTRICT ELECTIONS TO ADJUST THE
BOUNDARIES OF CITY COUNCIL ELECTION DISTRICTS AND TO CONFIRM SUCH
REVISED COUNCIL DISTRICT BOUNDARIES
City Council will receive a presentation, conduct a public hearing, and continue the City’s decennial redistricting process by reviewing two draft district map options. If Council selects one of the two map options, Council may introduce an ordinance adopting new City Council district maps at the March 7 meeting, with final adoption scheduled for the April 4 meeting. All California public agencies that hold elections by district must ensure that their district boundaries are mapped according to the latest U.S. Census results and in accordance with California’s new Fair Maps Act. Decennial redistricting is required in an effort to balance the City’s population within the 5 Council districts and ensure proper consideration for communities of interest. This is the fourth of four required public hearings scheduled to allow for Council and community engagement, discussion, and legally-compliant district development. At the February 7 meeting, City Council reviewed eighteen draft map options and reached a consensus regarding their preference for two maps - Map 1 and Map 5B, and additional analysis of these two maps will be provided at the March 7 meeting.
At 7:00 p.m., Stephen Dietsch, City Attorney, introduced Scott Smith, BB&K Partner, to present the item. Scott Smith reviewed the two final map options and the respective findings in regard to deviation and voter disruption; answered a myriad of Council’s questions.
At the hour of 7:07 p.m., Mayor Herrick opened the Public Hearing. Seeing no speakers come forward, Mayor Herrick closed the Public Hearing at the hour of 7:07 p.m.
Following Council discussion of their preferred maps, a motion was made by Councilmember Putz, seconded by Mayor Herrick, to move forward with Map Option 1; encourage future Council’s to continue to work towards further compacting the districts during future redistricting processes and to approve staff’s recommendation to read the title, waive further reading, and introduce an ordinance entitled:
ORDINANCE NO. 2022-xxx
ORDINANCE AMENDING SUBSECTION 1.12.050(B) OF THE BIG BEAR
LAKE MUNICIPAL CODE REGARDING BY-DISTRICT ELECTIONS TO
ADJUST THE BOUNDARIES OF CITY COUNCIL ELECTION DISTRICTS
AND TO CONFIRM SUCH REVISED COUNCIL DISTRICT BOUNDARIES Said motion was approved by the following vote:
AYES: Lee, Melnick, Putz, Herrick
NOES: Mote
ABSTAIN: None
ABSENT: None
2.1 ORDINANCE AMENDING TABLE 17.35.040.A (ACCESSORY USES AND STRUCTURES
PERMITTED IN COMMERCIAL AND PUBLIC ZONES) TO ALLOW CONSIDERATION
Meeting Minutes
March 7, 2022
OF DEMONSTRATION AREAS, SUBJECT TO A CONDITIONAL USE PERMIT, IN THE C2, C-3 AND C-4 ZONE DISTRICTS CITYWIDE City Council will conduct a public hearing to receive comments, consider reading the title, waive further reading, and introduce a proposed ordinance amendment to the Development Code to allow a new accessory use in conjunction with and incidental to an allowed principal primary use onsite.
Several businesses have expressed interest in outdoor demonstration areas, typically with retail and/or equipment rental operations. The Planning Commission considered this request at a public hearing on January 19, 2022 and voted 4-0 to recommend City Council approval of the proposed ordinance amendment.
Susan O’Strander, Director of Community Development, presented the item, read the title of the ordinance, and answered Council’s questions.
At the hour of 7:26 p.m., Mayor Herrick opened the public hearing. Seeing no speakers come forward, Mayor Herrick closed the public hearing at the hour of 7:27 p.m.
A speaker came forward and the City Attorney advised the Mayor to re-open the public hearing. At the hour of 7:27 p.m., Mayor Herrick re-opened the Public Hearing and the following individual approached Council:
Desi Howard, owner of Big Bear Jeep Experience, thanked Council for considering this ordinance amendment; indicated the intent behind this is to enhance everyone’s experience.
Seeing no additional speakers, Mayor Herrick closed the public hearing at the hour of 7:28 p.m.
A motion was made by Mayor Pro Tem Mote, seconded by Councilmember Melnick, to approve staff’s recommendation to read the title, waive further reading, and introduce an ordinance entitled:
ORINDNANCE NO. 2022-xxx
ORDINANCE AMENDING TABLE 17.35.040.A (ACCESSORY USES AND
STRUCTURES PERMITTED IN COMMERCIAL AND PUBLIC ZONES) TO
ALLOW CONSIDERATION OF DEMONSTRATION AREAS, SUBJECT TO A CONDITIONAL USE PERMIT, IN THE C-2, C-3, & C-4 ZONE DISTRICTS
CITYWIDE, AND FINDING THE AMENDMENT EXEMPT FROM THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT
Said motion was approved by the following vote:
AYES: Putz, Lee, Mote, Melnick, Herrick
NOES: None
ABSTAIN: None
ABSENT: None
2.3 RESOLUTION ESTABLISHING ELECTRIC VEHICLE CHARGING FEES AND
APPROVING A MASTER SERVICES AND SUBSCRIPTION AGREEMENT
The City Council will receive a presentation, conduct a public hearing, and consider a formal resolution adopting electric vehicle charging fees. The proposed resolution would also approve a master services and subscription agreement with ChargePoint, Campbell, CA, for administration associated with the
Meeting Minutes
March 7, 2022
new electric vehicle charging stations. In August 2021, the City Council approved the purchase and installation of electric vehicle charging stations for the Bartlett and Pennsylvania Public Parking lots located near The Village. The stations, which are funded through Air Quality Management Subvention Funds, are due to be installed in March 2022, and will soon ready for public use. ChargePoint is the largest networked EV station provider within the US with more than 111,000 stations. The proposed service agreement will populate these stations on the ChargePoint app to enable easy location by electric vehicle drivers, and ChargePoint will administer all payment collection on behalf of the City.
Sean Sullivan, Director of Public Services, presented the item and answered a myriad of Council’s questions.
At the hour of 7:41 p.m., Mayor Herrick opened the public hearing. Seeing no speakers come forward, Mayor Herrick closed the public hearing at the hour of 7:42 p.m.
Following Council discussion, a motion was made by Mayor Pro Tem Mote, seconded by Councilmember Putz, to approve staff’s recommendation and adopt the following resolution entitled:
RESOLUTION NO. 2022-31
RESOLUTION ESTABLISHING ELECTRIC VEHICLE CHARGING FEES
AND APPROVING A MASTER SERVICES AND SUBSCRIPTION
AGREEMENT
Said motion was approved by the following vote:
AYES: Mote, Putz, Melnick, Lee, Herrick
NOES: None
ABSTAIN: None
ABSENT: None
3. DISCUSSION/ACTION ITEMS
3.2 RESOLUTION ISSUING WRITTEN REPRIMAND TO COUNCIL MEMBER ALAN LEE FOR
VIOLATION OF THE CITY OF BIG BEAR LAKE COUNCIL RULES OF ORDER City Council will discuss and consider the possible adoption of a formal resolution issuing a written reprimand to Council Member Alan Lee.
Stephen Deitsch, City Attorney, presented the item and answered all of the City Council’s questions.
Council engaged in a discussion regarding the proposed reprimand.
Mayor Herrick invited up speakers who wanted to speak on this item. The following individuals approached Council:
Rick Snow, Big Bear resident: said there needs to be safeguards for employees; indicated that the City may have liability concerns based on how they react to any harassment allegations.
Patty Hafen, Big Bear Lake resident, addressed Councilmember Lee regarding past interactions between the two of them and stated her personal issues with Councilmember Lee.
Meeting Minutes
March 7, 2022
Maureen Auer, Big Bear Lake resident, formally asked that Councilmember Lee stop publicly harassing/bullying her; urged the public to question Councilmember Lee’s motives.
Gloria Meade, Big Bear City resident, expressed her dissatisfaction and disappointment with Councilmember Lee’s behavior.
Dawn Rowe, speaking as a private citizen, thanked the majority of Councilmembers for working together in a collegial manner; said Council is not alone and they are appreciated.
Dan Corona, Big Bear Lake resident, expressed his discontentment with the lack of support from the majority of City Council; stated the reason Councilmember Lee was absent from the February 25 Special City Council Meeting was to support a citizen during a court case proceeding.
Sierra Orr, Big Bear City resident, thanked Council for proceeding with the reprimand – saying it took a lot of bravery on their part.
Miguel Gonzalez, Big Bear City resident, said the community is supporting the majority of the City Council.
Following Council discussion, a motion was made by Councilmember Putz, seconded by Mayor Pro Tem Mote, to adopt the resolution with an amendment to Section 2.A; said resolution entitled:
RESOLUTION NO. 2022-32
RESOLUTION ISSUING WRITTEN REPRIMAND TO
COUNCIL MEMBER ALAN LEE FOR VIOLATION OF THE
CITY OF BIG BEAR LAKE COUNCIL RULES OF ORDER
Said motion was approved by the following vote:
AYES: Melnick, Putz, Mote, Herrick
NOES: Lee
ABSTAIN: None
ABSENT: None
Stephen Deitsch, City Attorney, recommended that Council entertain a motion to reconsider an earlier motion related to the negotiation of the Interim City Manager’s contract as it must be done at a regular meeting, not a special meeting.
Motion made by Councilmember Putz, seconded by Councilmember Melnick to reconsider the earlier motion as suggested by the City Attorney.
AYES: Lee, Mote, Putz, Melnick, Herrick
NOES: None
ABSTAIN: None
ABSENT: None
Motion made by Mayor Pro Tem Mote, seconded by Councilmember Melnick, to direct the Mayor and Mayor Pro Tem to negotiate the Interim City Manager’s contract with the assistance of the City Attorney and to bring back the finalized contract back at the Adjourned Regular Meeting on Friday, March 11, 2022, at 2 p.m.
Meeting Minutes
March 7, 2022
AYES: Mote, Putz, Lee, Melnick, Herrick
NOES : None
ABSTAIN: None
ABSENT: None
4. COMMENTS, ANNOUNCEMENTS & ADDITIONAL CITY BUSINESS
4.1 CITY CLERK, CITY ATTORNEY, CITY MANAGER COMMENTS
Erica Stephenson, City Clerk, thanked Frank Rush for his leadership over the last two years and said he will be greatly missed by everyone within the organization.
4.2 COUNCILMEMBER BOARD/COMMITTEE REPORTS & COMMENTS
Councilmember Lee did not give a report.
Councilmember Putz reported on the February 18 Desert Mountain Division meeting; said he was going to miss former City Manager Frank A. Rush Jr., and is thankful that Jeff Mathieu will be returning.
Councilmember Melnick did not give a report.
Mayor Pro Tem Mote reported on the January 19 Mountain Transit Board Meeting, the January 26 Big Bear Area Regional Wastewater Agency Board Meeting, and the recent meeting with the City and the tenants of the Leisure Bear Mobile Home Park.
Mayor Herrick proposed that a motion be entertained to place an item on a future meeting agenda that would allow the City to initiate an internal investigation regarding any bullying and harassment allegations within the organization.
Councilmember Putz moved the item, and Mayor Pro Tem Mote seconded it.
Said motion was approved by the following vote:
AYES: Lee, Melnick, Mote, Putz, Herrick
NOES: None
ABSTAIN: None
ABSENT: None
Mayor Herrick proposed a motion be entertained to cancel that the Regular City Council Meeting scheduled for March 21, 2022.
Mayor Pro Tem Mote moved the item, and Councilmember Melnick seconded it.
Said motion was approved by the following vote:
AYES: Putz, Mote, Melnick, Herrick
NOES: Lee
ABSTAIN: None
ABSENT: None
Meeting Minutes
March 7, 2022
ADJOURNMENT
There being no further business to come before the Council at this Open Session Mayor Herrick adjourned the meeting at 8:36 p.m., in honor of all the Europeans suffering due to the Ukraine-Russia war, to an Adjourned Regular Meeting on Friday, March 11, 2022, at 2 p.m.
____________________________
Erica Stephenson, City Clerk
Adjourned Regular Meeting Minutes – March 11, 2022
-
An Adjourned Regular Meeting of the City Council of the City of Big Bear Lake was called to order by Mayor Herrick at 2:00 p.m., Friday, March 11, 2022, at the Big Bear Lake Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, California.
PUBLIC FORUM FOR CLOSED SESSION: None.
At the hour of 2:01 p.m., Council adjourned to Closed Session.
At the hour of 2:14 p.m., Mayor Herrick called Open Session to order.
OPEN SESSION
Flag Salute: Flag Salute led by Mayor Herrick
At the hour of 2:15 p.m., Mayor Herrick called a short recess.
At the hour of 2:17 p.m., Mayor Herrick reconvened the meeting.
Councilmembers Present: Mayor Rick Herrick
Mayor Pro Tem Bynette Mote
Councilmember Alan Lee
Councilmember Perri Melnick
Councilmember Randall Putz
Others Present: Erica Stephenson, City Clerk
Others Participating Remotely: Stephen P. Deitsch, City Attorney
RESULTS OF CLOSED SESSION
1. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT to Govt. Code Sec. 54957.6 Agency Designated Representatives: Mayor Herrick, Mayor Pro Tem Mote and City Attorney Stephen P. Deitsch
Unrepresented Employee: Interim City Manager
No reportable action.
PUBLIC COMMUNICATIONS
Jim Eakin, Big Bear resident, announced the date and details of the upcoming Fun Run Car Show to be held in the Village.
Gloria Meade, Big Bear City resident, expressed her personal concerns about Councilmember Lee’s perceived behavior.
Meeting Minutes
March 11, 2022
DISCUSSION/ACTION ITEMS
1.1 APPROVAL OF AN INTERIM CITY MANAGER EMPLOYMENT AGREEMENT The City’s designated representatives have entered into negotiations with former City Manager Jeff Mathieu for his employment as the Interim City Manager for the City of Big Bear Lake. Jeff Mathieu’s Interim City Manager Employment Agreement is currently being finalized and will be presented by the City Attorney at this Council meeting as required by the Ralph M. Brown Act.
Stephen Deitsch, City Attorney, read aloud the terms of the proposed Interim City Manager Employment Agreement highlighting the compensation and other benefits included in the Agreement.
Following Council discussion, a motion was made by Mayor Pro Tem Mote, seconded by Councilmember Putz, to approve the proposed Interim City Manager Employment Agreement and authorize the Mayor to execute the approved Agreement with Jeff Mathieu.
Said motion was approved by the following vote:
AYES: Lee, Mote, Melnick, Putz, Herrick
NOES: None
ABSTAIN: None
ABSENT: None
1.2 APPROVAL AND DIRECTION REGARDING INTERNAL INVESTIGATION OF THE
CITY ORGANIZATION AND ITS EMPLOYEES, INCLUDING EMPLOYEE
CONTENTMENT AND WORK ENVIRONMENT, AND RELATIONSHIP WITH CITY
COUNCIL
At the Regular City Council Meeting held on March 7, 2022, a motion was made by Councilmember Putz, seconded by Mayor Pro Tem Mote and approved by a vote of 5-0, to consider directing that an internal investigation of the City Organization be conducted, including employee contentment and workplace environment. Mayor Herrick will introduce this matter for purposes of discussion and direction from the City Council.
Mayor Herrick invited up speakers who wanted to speak on this item. The following individual approached Council:
Maureen Auer, Big Bear Lake resident, said she believes an internal investigation is warranted and that it should be focused on Councilmember Lee’s behavior; and expressed her disappointment regarding the recent resignation of former City Manager Frank Rush.
Following Council discussion, a motion was made by Mayor Pro Tem Mote, seconded by Councilmember Melnick, to authorize and direct the City Attorney to identify and engage the service of a third-party workplace investigator.
Based on the City Attorney’s suggestion, Mayor Pro Tem Mote amended her motion to authorize and direct the City Attorney to bring back a proposed agreement with a third-party workplace investigator.
Councilmember Melnick seconded the amended motion.
Said amended motion was approved by the following vote:
Meeting Minutes
March 11, 2022
AYES: Mote, Lee, Melnick, Putz, Herrick
NOES: None
ABSTAIN: None
ABSENT: None
ADJOURNMENT
There being no further business to come before the Council at this Open Session, Mayor Herrick adjourned the meeting at 2:53 p.m.
Erica Stephenson, City Clerk
MEETING
DATE: April 4, 2022
TO: Honorable Mayor and Members of the City Council
THROUGH: Jeff Mathieu, Interim City Manager
FROM: Sue O’Strander, AICP, Director of Community Development Nathan Castillo, Associate Planner
SUBJECT: Ordinance Amending Table 17.35.040.A (Accessory Uses and Structures Permitted in Commercial and Public Zones) to Allow Consideration of Demonstration Areas, Subject to Conditional Use Permit, in the C-2, C-3 and C-4 Zone Districts Citywide
BACKGROUND
On March 7, 2022, the City Council considered the amendment to Table 17.35.040.A (Accessory Uses and Structures Permitted in Commercial and Public Zones) to allow demonstration areas as an ancillary use, subject to a conditional use permit, in the C-2, C-3 and C-4 zone districts citywide.
Council conducted a public hearing, introduced the ordinance, read the title, and waived further reading of the attached ordinance that amends the Development Code.
The Council’s action was preceded by the Planning Commission’s action on January 19, 2022 recommending that the City Council adopt an ordinance amending the Development Code to include Demonstration Areas subject to a conditional use permit.
DISCUSSION
Development Code Amendment 2021-150 would include outdoor demonstration areas as a conditionally allowed ancillary use in certain situations. Specifically, retail and/or equipment rental businesses may be allowed an ancillary demonstration area for sale or rental equipment associated with the principal use onsite. A conditional use permit (CUP) process is recommended to ensure these outdoor uses remain ancillary and associated with a principal use. In addition, the CUP will analyze the merits of the proposed demonstration area based on the site specifics, and minimize potential nuisance concerns from adjoining or nearby properties.
FISCAL IMPACT
There is no fiscal impact associated with the adoption of this ordinance.
ENVIRONMENTAL CONSIDERATIONS
The action is not subject to CEQA pursuant to Section 15061(b)(3) of the CEQA Guidelines. The activity is not subject to CEQA because it is covered by the “common sense” rule that CEQA applies only to projects, which have the potential for causing a significant effect on the environment.
RECOMMENDATION
It is recommended that City Council adopt the attached ordinance approving Development Code Amendment 2021-150.
ATTACHMENTS
1. Ordinance No. 2022-xxx
2. CEQA Notice of Exemption
ATTACHMENT 1
ORINDNANCE NO. 2022-XXX
ORDINANCE AMENDING TABLE 17.35.040.A (ACCESSORY USES AND
STRUCTURES PERMITTED IN COMMERCIAL AND PUBLIC ZONES)
TO ALLOW CONSIDERATION OF DEMONSTRATION AREAS,
SUBJECT TO A CONDITIONAL USE PERMIT, IN THE C-2, C-3, & C-4
ZONE DISTRICTS CITYWIDE, AND FINDING THE AMENDMENT
EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
WHEREAS, on August 10, 2021, Jason Murchison (“Applicant”) filed a Pre-Development application proposing a Demonstration Area to an existing ski/snowboard rental business for early evaluation and input on the proposal in advance of a formal application submittal; and WHEREAS, on November 17, 2021, Jason Murchison (“Applicant”) filed Development Code Amendment 2021-150 (“Application”) requesting approval for the addition of a “Demonstration Area” to the accessory land use table 17.35.040.A within the Development Code (“Project”); and WHEREAS, the Application is applied citywide, to all properties within city limits zoned Commercial-General (C-2), Commercial-Visitor (C-3), and Commercial-Recreation (C-4) within the Development Code and designated as Commercial General (CG), Commercial Visitor (CV) and Commercial Recreation (CR) within the General Plan; and WHEREAS, section 17.03.200 of the Development Code includes provisions for amendments to the Development Code; and
WHEREAS, a Demonstration Area is described as an accessory use to an existing retail or rental business such as Ski/Snowboard Rentals, Bicycle Rentals (electric, mountain, road, etc.), Watersport, Team Sports, and other related outdoor equipment rentals. While not the primary focus of the business, the demonstration area presents an opportunity for consumers to test equipment and learn proper function in a controlled environment. General admission or free-use of the designated area will not be permitted as an accessory demonstration area. Use of the demonstration area shall be included in the typical operations of a rental businesses with the added benefit of testing functionality and operation only; and
WHEREAS, public notice of the public hearing for Development Code Amendment 2021-150 was published in The Grizzly on January 05, 2022, posted in three public places and advertised on the City’s website; and
WHEREAS, on January 19, 2022 the Planning Commission conducted a duly noticed public hearing, and upon conclusion of the public hearing, took action to adopt Resolution No. 2022-01 by a vote of 4-0, recommending that the City Council approve the Application; and WHEREAS, the Application is not subject to the California Environmental Quality Act (CEQA) because it is covered by the “common sense” rule expressed in section 15061(b)(3) of the State CEQA Guidelines that CEQA applies only to projects, which have the potential for causing a significant effect on the environment. The proposed amendments will not result in any change to the built-out environment as envisioned by the General Plan or Development Code and it can be seen with certainty that there is no possibility that the proposed activity may have a significant effect on the environment; and
WHEREAS, public notice of the public hearing for the Application was published in The Grizzly on February 23, 2022; and
WHEREAS, on March 7, 2022, the City Council conducted a duly noticed public hearing on the Application and concluded the hearing on that date; and WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred.
NOW, THEREFORE, the City Council of the City of Big Bear Lake does ordain as follows:
Section 1. The City Council hereby specifically finds that all of the facts set forth in the above recitals of this ordinance, are true and correct.
Section 2. The City Council hereby finds that the Application is not subject to the California Environmental Quality Act (CEQA) because it is covered by the “common sense” rule expressed in section 15061(b)(3) of the State CEQA Guidelines that CEQA applies only to projects, which have the potential for causing a significant effect on the environment. The proposed amendments will not result in any change to the built-out environment as envisioned by the General Plan or Development Code and it can be seen with certainty that there is no possibility that the proposed activity may have a significant effect on the environment.
Section 3. Based on the evidence for the Application presented to the City Council during the March 7, 2022 public hearing, including public testimony and written and oral staff reports, the City Council specifically finds that the following circumstances exist:
1. The proposed Development Code amendment conforms with the goals, objects, and policies of the General Plan; The proposed amendment is consistent with the General Plan Land Use Element goals, policies, and intentions for the Commercial General (CG), Commercial Visitor (CV), and Commercial Recreation (CR) designations. Specifically, the amendment is consistent with Land Use Policies L1.1, L1.2, L1.3, L1.7, L2.3, and L4.3.
The accessory use is complimentary to visitor-serving uses for entertainment and recreation purposes.
2. The proposed Development Code amendment is necessary to implement the General Plan and to provide for public safety, convenience, and/or general welfare; The Development Code amendment is proposed to update and maintain a necessary list of uses, businesses, and activities throughout the development of the City. Additionally, this type of use is intended to provide instruction for the public safety, convenience, and general welfare of visitors renting or purchasing recreational equipment to ensure proper and safe use.
3. The proposed Development Code amendment conforms with the intent of the Development Code and is consistent with all other related provisions thereof; The Development Code amendment process is appropriate for this new use for its relation to accessory type uses.
Since a Demonstration Area would not be supported as a principal primary (stand-alone) land use, it is considered an accessory use and could potentially support a variety of primary uses. A differentiation was required from similar primary uses, and therefore a new accessory use is proposed. This amendment is consistent with Development Code requirements for determinations on unlisted uses as well as the requirements for the addition of unlisted uses.
4. The proposed Development Code amendment is reasonable and beneficial at this time; The proposed amendment is initiated by a person/entity having legal interest in property within the City, pursuant to Section 17.03.200. As such, the City is responsive to the particular interest at this time. However, the amendment would be applicable citywide so that all appropriate primary uses have the same opportunity to provide the additional services to their customers, as appropriate.
Section 4. Based on the findings and conclusions as set forth above, the City Council hereby recommends that the Application is exempt from CEQA and adopts an ordinance approving Development Code Amendment 2021-150, as provided in Exhibit 1, and as described herein, Section 5. The City Clerk shall either: (a) have this ordinance published in a newspaper of general circulation within 15 days after its adoption or (b) have a summary of this ordinance published twice in a newspaper of general circulation, once five days before its adoption and again within 15 days after its adoption.
PASSED, APPROVED AND ADOPTED this 4th day of April, 2022.
Rick Herrick, Mayor
ATTEST:
Erica Stephenson, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO )
CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing Ordinance No. 2022-xxx is a full, true and correct original of Ordinance No. 2022-xxx of the City of Big Bear Lake entitled:
ORDINANCE AMENDING TABLE 17.35.040.A (ACCESSORY USES AND
STRUCTURES PERMITTED IN COMMERCIAL AND PUBLIC ZONES)
TO ALLOW CONSIDERATION OF DEMONSTRATION AREAS,
SUBJECT TO A CONDITIONAL USE PERMIT, IN THE C-2, C-3, & C-4
ZONE DISTRICTS CITYWIDE, AND FINDING THE AMENDMENT
EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
was duly passed and adopted by the said City Council, approved and signed by the Mayor of said City, and attested by the Clerk of Said City, all at a regular meeting of the said Council on the 4th day of April 2022, and that the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSTAIN:
EXCUSED:
I do hereby further certify that pursuant to the provisions of Section 36933 of the Government Code of the State of California that the foregoing Ordinance No. 2022-xxx was duly and regularly published according to law and the order of the City Council and circulated within the said City.
Erica Stephenson, City Clerk
EXHIBIT 1
REDLINE VERSION
Proposed Text Changes to Development Code Amendment 2021-150 Proposed changes for the affected section of the Development Code are shown in underline for added language and strikethrough for deleted text below:
Table 17.35.040.A Accessory Uses and Structures Permitted in Commercial and Public Zones
ACCESSORY USES BY
ZONE
C-1 C-2 C-3 C-4 C-5 P
Demonstration Area (outdoor
area used for demonstration of
rented equipment onsite, not
open for general admission)
- CUP CUP CUP - -
CUP = permitted subject to approval of a Conditional Use Permit pursuant to Section 17.03.170.
ATTACHMENT 2
CEQA NOTICE OF EXEMPTION
TO: Clerk of the Board of Supervisors FROM: Planning Department County of San Bernardino City of Big Bear Lake
385 N. Arrowhead Avenue, 2nd Floor P. O. Box 10000
San Bernardino, CA 92415-0130 Big Bear Lake, CA 92315
Project Title:
Development Code Amendment 2021-150: Demonstration Areas Project Location - Specific:
City-wide
Description of Project:
A Development Code Amendment to Table 17.35.040.A (Accessory Uses and Structures Permitted in Commercial and Public Zones) to allow demonstration areas as an ancillary use, subject to a conditional use permit, in the C-2, C-3 and C-4 zone districts citywide. This ordinance applies to retail and/or equipment rental businesses proposing outdoor demonstration of activities associated with the principal use onsite. A conditional use permit will analyze the merits of the proposed demonstration area based on the site specifics and minimize potential nuisance concerns from adjoining or nearby properties.
Name of Public Agency Approving Project:
City Council, City of Big Bear Lake
Exempt Status: (check one) (State type and section number) XX Statutory Exemption. Section: 15061(b)(3)
Reasons why project is exempt:
The activity is not subject to CEQA because it is covered by the “common sense” rule that CEQA applies only to projects, which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment, the activity is not subject to CEQA.
Lead Agency or Contact Person: Area Code/Telephone/Extension Nathan Castillo (909) 866-5831
Date: April 4, 2022 Signature:_____________________________
MEETING
DATE: April 4, 2022
TO: Honorable Mayor and Members of the City Council
THROUGH: Jeff Mathieu, Interim City Manager
FROM: Erica Stephenson, City Clerk/Director of Human Resources SUBJECT: Ordinance Amending Subsection 1.12.050(B) of the Big Bear Lake Municipal Code Regarding By-District Elections to Adjust the Boundaries of City Council Election Districts and to Confirm Such Revised Council District Boundaries
BACKGROUND
Every 10 years, cities with by-district election systems must use new census data to review and, if needed, redraw voting district lines to reflect how local populations have changed. This redistricting process ensures all districts have nearly equal population and nearly equal representation on the City Council. The City redistricting process must be completed by April 17, 2022. At the third in a series of four hearings held on February 7, 2022, the City Council reviewed several draft maps for revised City Council election districts and asked that two be presented to the City Council for final consideration at the fourth hearing held March 7, 2022. At the fourth hearing the Council selected Map Option 1 and introduced the Ordinance finalizing its selection.
DISCUSSION
All California public agencies that hold elections by district must ensure that their district boundaries are mapped according to the latest U.S. Census results and in accordance with California’s new Fair Maps Act. Decennial redistricting is required in an effort to balance the City’s population within the five Council districts and ensure proper consideration for communities of interest. The City’s current district were adopted based on 2010 census data. The districts must now be redrawn using the 2020 census data and in compliance with the Fair Maps Act, which was adopted by the California legislature as AB 849 and which took effect January 1, 2020.
Current District Boundaries
Analysis of the City’s current district boundaries, adjusted for the 2020 Census data, shows the districts are no longer population balanced as required by law. District 4 is overpopulated by
12.22% and District 3 is under populated at -8.03% for a combined total deviation of 20.24%. For these reasons, the district boundaries should be adjusted to achieve a population balance of 10% or less. At its last hearing, the City Council considered several alternative maps drawn with the intent to better balance these voting district populations and to better address the Fair Maps Act criteria summarized above. The Council-advanced map is attached to this report.
Alternative 1
Council advanced Alternative 1 as an option that retains the essence of the current configuration of City voting districts with minimal boundary shifts for population balance. Map 1 has the following characteristics:
• Creates slightly more compact voting districts while still retaining generally the core of existing districts
• Most similar to existing configuration
• Deviation of 1.78%.
FISCAL IMPACT
There is no significant fiscal impact anticipated with the adoption of this ordinance.
ENVIRONMENTAL CONSIDERATIONS
Under Public Resources Code section 21065, adoption of this ordinance is not a project subject to the California Environmental Quality Act (CEQA), and, alternatively, adoption of the ordinance is exempt from CEQA under CEQA Guidelines section 15061(b)(3), the general rule that states that CEQA applies only to projects that have the potential for causing a significant effect on the environment. This Municipal Code Amendment does not have the potential to cause a significant effect on the environment.
RECOMMENDATION
It is recommended that the City Council adopt the proposed ordinance entitled: Ordinance Amending Subsection 1.12.050(B) of the Big Bear Lake Municipal Code Regarding By-District Elections to Adjust the Boundaries of City Council Election Districts and to Confirm Such Revised Council District Boundaries.
ATTACHMENTS
1. Ordinance No. 2022-xxx
2. CEQA Notice of Exemption
ATTACHMENT 1
ORDINANCE NO. 2022-xxx
ORDINANCE AMENDING SUBSECTION 1.12.050(B) OF THE BIG
BEAR LAKE MUNICIPAL CODE REGARDING BY-DISTRICT
ELECTIONS TO ADJUST THE BOUNDARIES OF CITY COUNCIL
ELECTION DISTRICTS AND TO CONFIRM SUCH REVISED
COUNCIL DISTRICT BOUNDARIES
WHEREAS, the United States Census Bureau is required by Article I, Section 2, of the United States Constitution to conduct an accurate count of the population every ten years; and WHEREAS, California Elections Code Section 21601 requires that following each decennial federal census, and using that census as a basis, the Council shall, by ordinance or resolution, adjust the boundaries of any or all of the City’s Council election districts to be substantially equal in population as required by the United States Constitution, California Constitution, and the Federal Voting Rights Act. In establishing the boundaries of the districts the Council must give consideration to the following factors in the following priority: (a) contiguity of districts, (b) communities of interest, (c) easy identification of districts through use of natural or artificial boundaries and (d) district compactness; and
WHEREAS, California Elections Code Section 21602 requires that the Council adopt an ordinance establishing Council districts by April 17, 2022; and WHEREAS, on September 27, 2021, the Census Bureau sent 2020 Census data to the State of California with an official population estimate of 5,061 residents for the City of Big Bear Lake; and
WHEREAS, the City Council of the City of Big Bear Lake ("City Council") held four public hearings on October 4, 2021, November 1, 2021, February 7, 2022, and March 7, 2022 where the Council received briefings from the City’s demographic consultant relating to the redistricting process and state and federal redistricting criteria, including the California Elections Code, the Federal Voting Rights Act and the United States Constitution, heard public testimony, and directed staff and the City's redistricting consultant to prepare draft Council district maps for consideration; and
WHEREAS, in addition, City staff conducted public outreach by way of print and digital advertisements, which led to public hearings with public comment on redistricting criteria and communities of interest; and
WHEREAS, at the February 7, 2022 and March 7, 2022 public hearings, the Council received a presentation of draft maps prepared by the City's demographic consultant for compliance with applicable laws and standards and reviewed additional maps submitted by the public; and WHEREAS, at the March 7, 2022 public hearing, the City Council agreed on Map 1, designating it as the preferred map and directed that it be presented to the Council for adoption by Ordinance; and
WHEREAS, at each of the public hearings on redistricting, the Council heard testimony relating to “communities of interest,” which led the Council to reach the following determinations about communities of interest on the preferred map, as required under federal and state law:
(1) The election districts are geographically contiguous, i.e., they are arrayed in a simple and logical form without any islands and with minimal intrusions from the area of one district into another;
(2) To the extent practicable, the preferred map respects the geographic integrity of local neighborhoods and local communities of interest as determined by the Council based on testimony about what constitutes communities of interest in the public’s view;
(3) The election districts are easily identifiable and understandable by residents and form a relatively simple pattern;
(4) To the extent practicable, the election districts are geographically compact, with configurations that are for the most part compact, simple shapes, with nearby populations included in the same districts;
(5) The election districts are balanced in terms of total population and voting age population and are well within the one-person/one-vote deviations permitted under federal and state voting rights laws; and
(6) Although the above criteria could not be met within any election district with a minority-majority district (i.e., a voting district where one distinct minority population is the majority population), the election districts do represent where possible an aggregation in single districts of substantial minority population blocks to enhance the potency of that minority voting voice.
WHEREAS, all information in the staff reports, maps, presentations, Council debate and public testimony referenced above is hereby incorporated into this decision and serves as evidentiary basis for these findings and legislative decision.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BIG BEAR LAKE DOES ORDAIN AS FOLLOWS:
SECTION 1. This Ordinance is adopted following four noticed City Council public hearings as required by California Elections Code section 21607.1.
SECTION 2. Subsection 1.12.050(B) (City Council Districts and District Elections) of the Big Bear Lake Municipal Code is hereby amended as provided in Exhibit A.
SECTION 3. City Council elections shall continue to be conducted "by districts" in five districts as set forth in Exhibit A. The term “by district” shall mean election of members of the legislative body by voters of the district alone, as provided in Government Code § 34871(d).
SECTION 4. All ordinances and resolutions, or parts thereof in conflict with this Ordinance are hereby repealed.
SECTION 5. The City Manager is directed to take all necessary steps to give effect to this Ordinance. If necessary to facilitate the implementation of this Ordinance, the City Manager or his or her designee is authorized to make technical adjustments to the election district boundaries that do not substantively affect the populations in the districts, the eligibility of candidates, or the residence of elected officials within any district. The City Manager shall consult with the City Attorney concerning any technical adjustments deemed necessary and shall advise the City Council of any such adjustments required in the implementation of the districts.
SECTION 6. The City Clerk is hereby directed to provide a certified copy of this Ordinance to the San Bernardino County Registrar of Voters for use in subsequent City of Big Bear Lake City Council Elections.
SECTION 7. Compliance with California Environmental Quality Act. This activity is exempt from environmental review under the California Environmental Quality Act (“CEQA”) (Pub. Resources Code, § 21000 et seq.) pursuant to State CEQA Guidelines, (Cal. Code Regs., tit. 14, § 15000 et seq.) §§ 15061(b)(3), 15320, and 15378(b)(3). The redistricting process is an organizational and administrative activity of the City, does not have the potential to result in either a direct or reasonably foreseeable indirect physical change in the environment, and is therefore not a project for purposes of CEQA. (State CEQA Guidelines, §§ 15061(b)(3); 15378(b)(5).) In the event the transition process does constitute a project, it is categorically exempt under the Class 20 (Changes in the Organization of Local Governments) categorical exemption. (State CEQA Guidelines, § 15320.) None of the exceptions to the exemptions found in State CEQA Guidelines, § 15300.2 apply.
SECTION 8. Severability. If any section, subsection, subdivision, sentence, or clause or phrase in this Ordinance or any part thereof is for any reason held to be unconstitutional, invalid or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this Ordinance or any part thereof. The City Council hereby declares that it would have adopted each section irrespective of the fact that any one or more subsections, subdivisions, sentences, clauses, or phrases are declared unconstitutional, invalid, or ineffective.
SECTION 9. Effective Date. This Ordinance shall become effective immediately upon its adoption.
SECTION 10. Publication. The City Clerk shall certify to the adoption of this Ordinance and have a summary of this ordinance published in a newspaper of general circulation within 15 days after its adoption.
PASSED, APPROVED AND ADOPTED THIS 4th day of April, 2022. ________________________
Rick Herrick, Mayor
ATTEST:
________________________
Erica Stephenson, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO )
CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing Ordinance No. 2022-xxx is a full, true and correct original of Ordinance No. 2022-xxx of the City of Big Bear Lake entitled:
ORDINANCE AMENDING SUBSECTION 1.12.050(B) OF THE BIG
BEAR LAKE MUNICIPAL CODE REGARDING BY-DISTRICT
ELECTIONS TO ADJUST THE BOUNDARIES OF CITY COUNCIL
ELECTION DISTRICTS AND TO CONFIRM SUCH REVISED
COUNCIL DISTRICT BOUNDARIES
was duly passed and adopted by the said City Council, approved and signed by the Mayor of said City, and attested by the Clerk of Said City, all at a regular meeting of the said Council on the 4th day of April 2022, and that the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
I do hereby further certify that pursuant to the provisions of Section 36933 of the Government Code of the State of California that the foregoing Ordinance No. 2022-xxx was duly and regularly published according to law and the order of the City Council and circulated within the said City.
Erica Stephenson, City Clerk
EXHIBIT A
City Council Amendment to Subsection 1.12.050(B)
B. City Council Districts and District Elections. All five Councilmembers shall be elected on a "by-district" basis from the council districts shown and numbered on the map titled City of Big Bear Lake District Map attached as Exhibit A, a copy of which shall be on file in the City Clerk's office. In 2018, and every four years thereafter, the following three city council districts shall be elected by-district: District 2; District 3; and District 4. In 2020, and every four years thereafter, the following two city council districts shall be elected by-district: District 1 and District
5. [MAP TO BE PROVIDED HERE]
MAP 1
Exhibit A
ATTACHMENT 2
NOTICE OF EXEMPTION
TO: Clerk of the Board of Supervisors FROM: City Clerk’s Office County of San Bernardino City of Big Bear Lake
385 N. Arrowhead Avenue, 2nd Floor P. O. Box 10000
San Bernardino, CA 92415-0130 Big Bear Lake, CA 92315-8900 Project Title:
City Council Redistricting
Project Location - Specific:
City-wide
Description of Project:
Redistricting of City Council districts using the 2020 census data in compliance with the Fair Maps Act.
Name of Public Agency Approving Project:
City of Big Bear Lake, City Council
Name of Person or Agency Carrying out Project:
City of Big Bear Lake, City Clerk’s Office
Exempt Status: (check one) (State type and section number) XX Categorically Exempt
Section: 15301(c)
Reasons why project is exempt:
Adoption of this ordinance is not a project subject to the California Environmental Quality Act (CEQA), and, alternatively, adoption of the ordinance is exempt from CEQA under CEQA Guidelines section 15061(b)(3), the general rule that states that CEQA applies only to projects that have the potential for causing a significant effect on the environment. This Municipal Code Amendment does not have the potential to cause a significant effect on the environment.
Lead Agency or Contact Person: Area Code/Telephone/Extension Erica Stephenson
City Clerk (909) 866-5831
Date: April 4, 2022
Signature:
______________________________
Erica Stephenson
City Clerk
MEETING
DATE: April 4, 2022
TO: Honorable Mayor and Members of the City Council
THROUGH: Jeff Mathieu, Interim City Manager
FROM: Sean Sullivan, Director of Public Services
Jacky Chan, Associate Engineer
SUBJECT: Resolution Authorizing a Bid Solicitation for Stanfield Cutoff Restroom Site Preparations
BACKGROUND
The Stanfield Marsh is located to the northeast of Big Bear Boulevard and Stanfield Cutoff and presently includes a public parking lot, foot paths, and wooden boardwalks to allow for recreation in the area. In September 2021, the City Council authorized staff to execute the necessary documents to transfer these assets from the Municipal Water District (MWD) to the City of Big Bear Lake. The City’s approved Five-Year Capital Improvement Program (CIP) includes funding of approximately $2,250,000 for various improvements in this area over the next several years. In November 2021, the City Council authorized staff to execute a purchase order with the Public Restroom Company for the purchase of a prefabricated restroom facility to be installed at this location to serve the increased visitation and usage of the area. This venture is a partnership with Visit Big Bear as they will be providing half of the funding for this restroom through Tourism Impact Mitigation Funds.
Staff recommended the procurement of a prefabricated restroom for this location as they have used similar facilities are parks and other locations throughout the City. The prefabricated restroom includes three (3) stalls and can serve approximately 140 users per hour. This facility is currently being fabricated by the Public Restroom Company and is anticipated for delivery in August 2021.
In order to prepare for the restroom installation, staff needs to coordinate some site improvements, including preparing a foundation and the necessary utility connections, and is seeking authorization to solicit bids for those services.
DISCUSSION
One of the initial capital improvement program initiatives slated for the Stanfield Marsh area is the installation of a public restroom facility. In November 2021, the City Council approved the purchase of a three (3) stall prefabricated restroom facility from the Public Restroom Company.
The unit is presently being fabricated and is due to be delivered and installed in the City around August 2022. The facility will be installed by the team from the Public Restroom Company but staff needs to coordinate site preparation activities for the facility to be installed.
Staff has prepared bid documents and is seeking authorization to solicit bids for the necessary site improvements and utility connection work for the project area. The plans contemplate the construction of a foundation for the restroom be installed upon and the establishment of the water, sewer, and electricity connections. The foundation will be grated and constructed of concrete. The utility connections involve connecting the utilities to the existing connections available at the site and integrating them into the foundation.
Should the City Council authorize this bid solicitation to proceed, staff will execute the process and present a contract for City Council consideration in June 2022. Upon approval of a contract, the work will take place between June and July to be prepared for an August installation. Once the site work and utility connections are in place, the restroom facility will be set into place using a crane and all necessary connections will be made. The Public Restroom Company anticipates that the installation will take no more than two days.
FISCAL IMPACT
Funding for this project is included in the approved Fiscal Year 2021-22 Capital Improvement Program Budget in the amount of $250,000. $125,000 is from Measure Y, which is transient occupancy tax paid by overnight visitors to the City. $125,000 is being made available by Visit Big Bear from the Tourism Impact Mitigation Fund. After the purchase of the restroom, approximately $40,000 remains in the project budget for the specified site preparations.
ENVIRONMENTAL CONSIDERATIONS
These improvements were found to be categorically exempt from the California Environmental Quality Act at the time the restroom facility was procured.
RECOMMENDATION
It is recommended that the City Council adopt the proposed resolution authorizing staff to proceed with the bid solicitation for the Stanfield Cutoff Restroom Site Preparations.
ATTACHMENTS
1. Resolution No. 2022-XX
2. Location Map
ATTACHMENT 1
RESOLUTION NO. 2022-XX
RESOLUTION AUTHORIZING A BID SOLICITATION FOR
STANFIELD CUTOFF RESTROOM SITE PREARATIONS
WHEREAS, the Stanfield Marsh is located to the northeast of Big Bear Boulevard and Stanfield Cutoff and provides a number of recreational activities through existing foot paths and boardwalks; and
WHEREAS, in September 2021, the City Council authorized staff to proceed with the execution of all necessary documents to acquire these assets form the Municipal Water District; and WHEREAS, the approved Five-Year Capital Improvement Program includes approximately $2,250,00 for various improvements in this area over the next several years, including a public restroom facility, which was authorized by the City Council in November 2021; and WHEREAS, staff has specified and ordered a three (3) stall restroom facility that is being fabricated, offsite, by the Public Restroom Company and will be delivered to Big Bear Lake in August 2022; and
WHEREAS, the City needs to coordinate some site preparations, namely the construction of a foundation and the establishment of utility connections, to be prepared for the installation of the restroom facility; and
WHEREAS, staff has prepared plans and specifications for these efforts and is requesting authorization to solicit bids for the necessary site preparations; and WHEREAS, should staff be authorized to proceed with this effort, a contract will be presented for City Council consideration in June 2022 and work will take place between June and July to be prepared for installation in August; and
WHEREAS, funding for this project is included in the FY 2021-22 Capital Improvement Program in the amount of $250,000 and approximately $40,000 remains available for the identified site preparations.
NOW, THEREFORE, BE IT RESOLVED by the City Council that:
1. Staff is authorized to proceed with the bid solicitation for the Stanfield Cutoff Restroom Site Preparations in accordance with all standard procedures.
PASSED, APPROVED AND ADOPTED this 4th day of April, 2022.
Rick Herrick, Mayor
ATTEST:
Erica Stephenson, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss
CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2022-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 4th day of April, 2022 and that the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Erica Stephenson, City Clerk
ATTACHMENT 2
www.PublicRestroomCompany.com
PROJECT REF#: 10854-12/17/2021-3
2587 BUSINESS PARKWAYMINDEN NEVADA 89423P: 888-888-2060 F: 888-888-1448
RESTROOM BUILDING
STANFIELD CUTOFF
BG BEAR, CALIFORNIA
ARTIST IMPRESSION: 3D RENDERING ONLY FOR REPRESENTATION. COLORS AND MATERIALS ARE SUBJECT TO CHANGE COPYRIGHT 2021, PUBLIC RESTROOM COMPANY THIS MATERIAL IS THE EXCLUSIVE PROPERTY OF PUBLIC RESTROOM
COMPANY AND SHALL NOT BE REPRODUCED, USED OR DISCLOSED TO OTHERS EXCEPT AS AUTHORIZED BY THE WRITTEN PERMISSION OF PUBLIC RESTROOM COMPANY.
www.PublicRestroomCompany.com
FLOOR PLAN
SCALE: NOT TO SCALE
CONNECTIVITY PROJECT
UTILITY CHASE ELEC. PANEL
8"
12'-0" (ROOF OVERALL)
8" 4'-4" 6'-4" 22'-8" ROOF OVERALL 8" 21'-4" BUILDING OVERALL 8" ACC/RR ALL GENDER BC ACC/RR ALL GENDERBC ALL GENDER DRINKING FOUNTAIN W/ BOTTLE FILLER 10'-8" 21'-10" (SLAB OVERALL)
11'-2" (SLAB OVERALL)HR
12'-4" T.O. SLAB 0'-0" T.O. WALL 7'-4"
12'-4" 3 12 STONE WAINSCOT DRINKING FOUNTAIN W/ BOTTLE FILLER FLOOR PLAN SCALE: 3/16"=1'0" 1- A-1 2- ELEVATION 1 SCALE: 3/16"=1'-0" ELEVATION 2 SCALE: 3/16"=1'-0" PROJECT #: MAX. PERSON / HOUR: REVISION # 10854 180SHEET# START 7/10/2020 DATE: DRAWN BY: EOR REVISION DATE: 3 DRAWN BY: C O P Y R I G H T 2 0 2 2 , P U B L I C R E S T R O O M C O M P A N Y T H I S MATERIAL IS THE EXCLUSIVE P R O P E R T Y O F P U B L I C R E S T R O O M C O M P A N Y A N D SHALL NOT BE REPRODUCED, U S E D , O R D I S C L O S E D T O O T H E R S E X C E P T A S AUTHORIZED BY THE WRITTEN P E R M I S S I O N O F P U B L I C R E S T R O O M C O M P A N Y . ~NOT FOR CONSTRUCTION ~ PRELIMINARY DESIGN DRAWING ONLY ~ DO NOT SCALE, DIMENSIONS PRESIDE PROJECT: BUILDING TYPE: M PROJECT REF#: 10854-12/17/2021-3 RESTROOM BUILDING STANFIELD CUTOFF CONNECTIVITY PROJECT BIG BEAR, CA 12/17/2021 EOR
MEETING
DATE: April 4, 2022
TO: Honorable Mayor and Members of the City Council
THROUGH: Jeff Mathieu, Interim City Manager
FROM: Sean Sullivan, Director of Public Services
Jared Cheek, Public Works Operations Manager
Jacky Chan, Associate Engineer
SUBJECT: Resolution Authorizing a Bid Solicitation for the Fiscal Year 2022-23 Street Rehabilitation Project
BACKGROUND
The City of Big Bear Lake is responsible for the maintenance and operation of approximately 84 centerline miles of streets within the City. As a part of the City’s efforts to maintain and improve the streets, the annual Capital Improvement Program includes several projects focused on street maintenance: street rehabilitation, crack sealing, slurry seal, and line striping. These projects account for an annual allocation of $1,550,000. The Annual Street Rehabilitation is the largest and most impactful project with a budget of $1,400,000 and a focus on paving streets throughout the City.
Staff has prepared a Street Rehabilitation Project for Fiscal Year 2022-23 to include a total of 1.35 miles of street improvements. These areas of focus were identified and selected by staff based upon a visual inspection of streets, reference to the City’s Pavement Management Plan, and referencing calls and concerns from the public. Plans have been developed and staff has built this project to conform to the available budget. Staff is seeking authorization to conduct a bid solicitation for this project in preparation of the forthcoming summer construction season.
DISCUSSION
The approved Fiscal Year 2022-23 Capital Improvement Program (CIP) budget includes an allocation of $1,400,000 for annual street rehabilitation efforts. These efforts generally include one of a few rehabilitation and preservation methods including an asphalt overlay, a grind and overlay, or a reconstruction. These methods vary based upon the condition and need of the roadway segment and have been selected by the City’s engineers and operations management staff. An asphalt overlay places a new asphalt surface over the existing roadway, as is. A grind and overlay process removes an approximate 2” section of weathered and degraded asphalt and replaces it with a new 2” course of asphalt. Street reconstruction includes the pulverization of the existing street back to a base surface and the old material is removed, the subgrade is recompacted to ensure maximum stability, and a new roadway surface is created through the placement of 4” of asphalt.
Staff has identified the following street segments and pavement rehabilitation methods for the proposed project:
Street Segment Treatment Length_______
Dixie Lane Reconstruction 317’
San Goronio Drive Reconstruction 570’
Talmadge Rd – Cliff to Lakeview Reconstruction 1,060’
Talmadge Spur Reconstruction 200’
Teakwood Drive – End to Fox Farm Reconstruction 1,468’
Waynoka Road Reconstruction 200’
Wren Drive – BB Blvd to Park Reconstruction 1,100’
Andrew Lane Mill/Overlay 400’
Maple Leaf Drive Mill/Overlay 450’
Tomahawk Drive Mill/Overlay 610’
Canvasback Drive – Forest to Lakeview Overlay 516’
Douglas Street – Alta Vista to Cougar Overlay 220’
Total 7,111
1.35 Miles
Public Works crews will provide traffic control, erosion control, and will place and compact asphalt for all street sections listed above. The selected contractor will be responsible for all asphalt milling operations, base reconstruction, and any ancillary work included within the project scope.
Staff is seeking authorization to proceed with a bid solicitation for this project. Staff’s anticipated timeline would have a construction contract presented for the City Council’s consideration on June 6, 2022, which would be concurrent with the Fiscal Year 2022-23 budget adoption. This will allow construction to commence in July and continue throughout the summer construction season.
FISCAL IMPACT
Funding for this project is included in the Five-Year Capital Improvement Program (CIP) that was adopted by the City Council in June 2021. For Fiscal Year 2022-23, funding in the amount of $1,400,000 is included for the Annual Street Rehabilitation Program.
ENVIRONMENTAL CONSIDERATIONS
This project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301.c as repair and maintenance of existing highways and streets.
RECOMMENDATION
It is recommended that the City Council adopt the proposed resolution authorizing staff to proceed with the bid solicitation for the Fiscal Year 2022-23 Street Rehabilitation Project.
ATTACHMENTS
1. Resolution No. 2022-XX
2. Location Map
3. CEQA Notice of Exemption
ATTACHMENT 1
RESOLUTION NO. 2022-XX
RESOLUTION AUTHORIZING A BID SOLICITATION FOR THE
FISCAL YEAR 2022-23 STREET REHABILITATION PROJECT
WHEREAS, the City of Big Bear Lake is responsible for the maintenance and operation of approximately 84 centerline miles of City Streets and these efforts include several routine and recurring maintenance and capital activities; and
WHEREAS, the largest and most impactful street maintenance effort is the Annual Street Rehabilitation Project which focuses on paving streets throughout the City with a budget of $1,400,000 annually; and
WHEREAS, staff has designed and prepared a Street Rehabilitation Project for Fiscal Year 2022- 23 based upon a visual inspection of streets, reference to the City’s Pavement Management Plan, and public inquiries pertaining to street condition; and WHEREAS, the proposed project includes a battery of asphalt overlay, grind and overlay, and street reconstruction efforts focused on 12 street segments throughout the City for a total of 1.35 miles of pavement rehabilitation activities; and
WHEREAS, the plans and specifications for this project are prepared and staff is seeking authorization to conduct a bid solicitation for this effort and, if authorized to do so, anticipates the presentation of a construction contract for the City Council’s consideration in June 2022, which will allow the project to be constructed during the forthcoming summer construction season; and WHEREAS, funding for this project is included in the FY 2022-23 Capital Improvement Program in the amount of $1,400,000; and
WHEREAS, this project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to section 15301.c as repair and maintenance of existing highways and streets.
NOW, THEREFORE, BE IT RESOLVED by the City Council that:
1. Staff is authorized to proceed with the bid solicitation for the Fiscal Year 2022-23 Annual Street Rehabilitation Project.
2. This project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301.c as repair and maintenance of existing highways and streets.
PASSED, APPROVED AND ADOPTED this 4th day of April, 2022.
Rick Herrick, Mayor
ATTEST:
Erica Stephenson, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss
CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2022-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 4th day of April, 2022 and that the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Erica Stephenson, City Clerk
ATTACHMENT 2
© 2021 Microsoft Corporation © 2021 TomTom
© 2022 Microsoft Corporation © 2022 TomTom
MOONRIDGE ROAD MOONRIDGE ROAD
CLUB VIEW DRIVE
PEREGRINE AVENUE
RATHBUN DRIVE
LA PLACIDA AVENUE
LA CERENA AVENUE
SONOMA DRIVE
SONOMA DRIVE
ELM ST CITY OF BIG BEAR LAKE BIG BEAR LAKE, CA 39707 BIG BEAR BLVD. P.O. BOX 10,000 BIG BEAR LAKE, CA 92315
I
K
C IN
C
0891 DET A ROPRO
E
O
YT
AL
RAEB
GI B
F REVISIONS NO. FISCAL YEAR 2022/23 STREET IMPROVEMENT PROJECT SITE PLAN DATE BY CHK'D DESCRIPTION DATE:
JOB NO:
DRAWN:
DESIGN:
CHECKED:
SCALE:
OF
SHEET:
S-1
74 03/28/2022
21.002
JC
-NTS
ARA
LEGEND
PARCEL BOUNDARIES
OVERLAY
DIXIE LN
TALMADGE RD
BARTLETT PARKING LOT
CROSSWALK
ANDREW LN
TEAKWOOD DR
MILL AND OVERLAY
FULL RECONSTRUCTION
EUREKA
CROSS GUTTER
CANVASBACK RD TALMADGE SPUR
WREN DR
MAPLELEAF DR SAN GORGONIO DR
TOMAHAWK DR
WAYNOKA LN
REPAIR
DOUGLAS ST
MISC. (SEE MAP FOR
DETAILS)
ATTACHMENT 3
NOTICE OF EXEMPTION
TO: Clerk of the Board of Supervisors FROM: Engineering Division County of San Bernardino City of Big Bear Lake
385 N. Arrowhead Avenue, 2nd Floor P. O. Box 10000
San Bernardino, CA 92415-0130 Big Bear Lake, CA 92315-8900 Project Title:
Fiscal Year 2022/23 Street Rehabilitation Project
Project Location - Specific:
Various local streets within the City of Big Bear Lake – No APN Description of Project:
The scope of work involves surveying, project management, inspection, street pulverization, grading, repaving, asphalt removal, milling/overlaying, traffic loops & traffic striping.
Name of Public Agency Approving Project:
City of Big Bear Lake, City Council
Name of Person or Agency Carrying out Project:
City of Big Bear Lake, Engineering Division
Exempt Status: (check one) (State type and section number) XX Categorically Exempt
Section: 15301(c)
Reasons why project is exempt:
CEQA exemptions include the repair, maintenance, or minor alteration of existing public facilities involving negligible or no expansion of use beyond that existing at the time of the lead agency’s determination.
Lead Agency or Contact Person: Area Code/Telephone/Extension Sean Sullivan
Director of Public Services (909) 866-5831
Date: April 4, 2022
Signature:
______________________________
Sean Sullivan
Director of Public Services
MEETING
DATE: April 4, 2022
TO: Honorable Mayor and Members of the City Council
THROUGH: Jeff Mathieu, Interim City Manager
FROM: Sean Sullivan, Director of Public Services
Jason Watterson, Public Works Operations Manager
Jacky Chan, Associate Engineer
SUBJECT: Resolution Authorizing a Bid Solicitation for the Jay Bird Lane Sanitary Sewer Main Replacement Project
BACKGROUND
The City’s Sanitation Division is responsible for the maintenance of the sanitary sewer system which includes approximately 200 miles of sewer main, more than 3,000 manholes, and 12 sewer lift stations. The hundreds of miles of sewer main collect wastewater throughout the City’s system and convey it to the trunk lines of the Big Bear Area Regional Wastewater Agency where is it collected and treated. Staff’s routine maintenance and inspection activities identified concerns with a sewer main located on Jay Bird Lane, between Tulip Lane and Edgemoor Road. This sewer main is constructed of clay pipe and it has considerable root intrusion and other defects that are impacting its operational function. This portion of sanitary sewer has backed up several times, resulting in damage and considerable expenses.
Staff had recommended that this line be replaced and, as such, this project is included in the approved 5-Year Capital Replacement / Improvement Plan (CIP) to be constructed in Fiscal Year 2022-23 with a budget of $500,000 with funding to be provided by the Sanitation Fund. As staff was reviewing the infrastructure to prepare engineering design plans, staff reviewed sewer video and maintenance records and developed an alternative approach. The project initially called for the full replacement of approximately 718 linear feet of sewer line, however, staff believes that the same improvements can be made, with considerable cost savings, by replacing a portion of the sewer main and rehabilitating the remainder of the main through a cured-in-place-pipe (CIPP) lining process, a project for which is presently being coordinated.
DISCUSSION
Staff is seeking authorization to solicit bids for this project so that the construction can take place during the summer construction season. Should staff be authorized to proceed, the bid solicitation will commence immediately and staff will be prepared to present a construction contract for the City Council’s consideration at the meeting of June 6, 2022. This timeline will allow the work to commence in July 2022 and be completed prior to the end of the summer construction season.
FISCAL IMPACT
Funding for this project is included in the approved 5-Year Capital Replacement / Improvement Plan (CIP) for Fiscal Year 2022-23. Funding for this improvement is made available from the Sanitation Fund and includes a budget of $500,000.
ENVIRONMENTAL CONSIDERATIONS
This project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301.b as repair or maintenance to existing utility systems.
RECOMMENDATION
It is recommended that the City Council adopt the proposed resolution authorizing staff to proceed with the bid solicitation for the Jay Bird Lane Sanitary Sewer Main Replacement Project.
ATTACHMENTS
1. Resolution No. 2022-XX
2. Location Maps
3. CEQA Notice of Exemption
ATTACHMENT 1
RESOLUTION NO. 2022-XX
RESOLUTION AUTHORIZING A BID SOLICITATION THE
JAY BIRD LANE SANITARY SEWER MAIN
REPLACEMENT PROJECT
WHEREAS, the City’s Sanitation Division is responsible for the maintenance and operation of the City’s sanitary sewer system which includes approximately 200 miles of sewer main, more than 3,000 manholes, and 12 sewer lift stations; and
WHEREAS, the wastewater is collected throughout the City by the City’s conveyance system where it is then deposited into trunk lines operated by the Big Bear Area Regional Wastewater Agency (BBARWA) for treatment; and
WHEREAS, staff’s routine maintenance and inspection activities identified concerns with a sewer main located on Jay Bird Lane between Tulip Lane and Edgemoor Road; and WHEREAS, the existing clay pipe is cracked, intruded by roots, and failing which is hindering the ability for the wastewater to flow freely and is creating sewer backup situations; and WHEREAS, staff has recommended this portion of sanitary sewer main for replacement and the project was included in the approved Fiscal Year 2022-23 Capital Improvement Program (CIP); and
WHEREAS, staff has prepared plans and specifications for this project to include the construction of approximately 180 linear feet of new, 8” pipeline and a new manhole to connect with the remaining 538 linear feet of 8” pipeline along this section; and WHEREAS, the remaining 538 linear feet of 8” sewer main will be lined utilizing a cured-ionplace-pipe process through a project that is presently out for bid solicitation; and WHEREAS, these combined efforts will relieve the issues that are occurring on this portion of sewer main and restore them to normal operation; and
WHEREAS, staff is seeking authorization to proceed with the bid solicitation and, if authorized to do so, anticipates the presentation of a construction contract for the City Council’s consideration in June 2022, which will allow the project to be constructed during the forthcoming summer construction season; and
WHEREAS, funding for this project is included in the approved 5-Year Capital Replacement / Improvement Plan (CIP) in the amount of $500,000 with funding derived from the sanitation fund; and,
WHEREAS, this project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301.b as repair or maintenance of existing utility systems.
NOW, THEREFORE, BE IT RESOLVED by the City Council that:
1. Staff is authorized to proceed with the bid solicitation for the Jay Bird Lane Sanitary Sewer Main Replacement Project in accordance with all standard procedures.
2. This project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301.b as repair or maintenance of existing utility systems.
PASSED, APPROVED AND ADOPTED this 4th day of April, 2022.
Rick Herrick, Mayor
ATTEST:
Erica Stephenson, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss
CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2022-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 4th day of April, 2022 and that the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Erica Stephenson, City Clerk
ATTACHMENT 2
ATTACHMENT 3
NOTICE OF EXEMPTION
TO: Clerk of the Board of Supervisors FROM: Engineering Division County of San Bernardino City of Big Bear Lake
385 N. Arrowhead Avenue, 2nd Floor P. O. Box 10000
San Bernardino, CA 92415-0130 Big Bear Lake, CA 92315-8900 Project Title:
Jay Bird Lane Sanitary Sewer Main Replacement Project
Project Location - Specific:
Jaybird Lane between Tulip Lane and Edgemoor Road within the City of Big Bear Lake.
Description of Project:
The scope of work involves the replacement of approximately 800 linear feet of sanitary sewer mainline, along Jay Bird Lane.
Name of Public Agency Approving Project:
City of Big Bear Lake, City Council
Name of Person or Agency Carrying out Project:
City of Big Bear Lake, Engineering Division
Exempt Status: (check one) (State type and section number) XX Categorically Exempt
Section: 15301(b)
Reasons why project is exempt:
CEQA exemptions include the repair, maintenance, or minor alteration of existing public facilities involving publicly owned utilities, including sanitary sewer systems.
Lead Agency or Contact Person: Area Code/Telephone/Extension Sean Sullivan, Director of Public Services (909) 866-5831 Date: April 4, 2022
Signature:
______________________________
Sean Sullivan, Director of Public Services
MEETING
DATE: April 4, 2022
TO: Honorable Mayor and Members of the City Council
THROUGH: Jeff Mathieu, Interim City Manager
FROM: Sean Sullivan, Director of Public Services
SUBJECT: Resolution Authorizing Staff to Accept and Administer Funding from the “CA 4 ALL” Youth Workforce Development Program Grant on Behalf of the Southern California Mountains Foundation
BACKGROUND
The “CA 4 ALL” Youth Workforce Program is an initiative, administered by California Volunteers across the State, to increase youth employment, develop youth interest in and experience toward a career, and strengthen City capacity to address areas, including local COVID19 recovery. This program offers grant funding to create youth employment opportunities consistent with these goals and objectives above and the opportunity is available to municipalities across the State with the ability to subgrant the funds to other agencies including nonprofits.
Staff was contacted by representatives of the Southern California Mountains Foundation (Mountains Foundation) regarding a potential coordinated application for a program to expand their trails crew and maintenance activities utilizing this youth employment grant opportunity. The Mountains Foundation proposed a youth employment program to expand their year-round trails program to provide trail building and maintenance, habitat restoration, cleanups and mitigation of the increased visitation and usage of these facilities, environmental outreach and education. Their efforts will focus on the existing and planned trails throughout the City of Big Bear Lake and across the Big Bear Valley. The Mountains Foundation has an established Urban Conservation Corps with over fifteen (15) years of running youth employment programs so they are well positioned to take on this initiative. The City’s primary obligation would be to coordinate some of the work of this group and administer the funding of the grant, including all required reporting. An application entitled Expanding Youth Workforce Opportunities in Big Bear was submitted for this project and included a grant request of approximately $1,467,000. On March 18, 2022, staff was informed that this application was selected for funding.
DISCUSSION
The Mountains Foundation has prepared a grant application that will provide the necessary funds to establish a six (6) person crew for up to 32 hours per week as well as all supplies, materials, overhead and supervision. The program proposes a three-year duration to commence in October 2022 and continue through September 30, 2025. Staff hired under the youth employment element will be paid a wage of at least $15 per hour and all uniforms, tools and equipment will be furnished for this effort. Mountains Foundation staff would provide all direct employment of the eligible youth, overhead, supervision, and overall project direction.
The City of Big Bear Lake, as the primary grantee, will be required to provide a project liaison to support the project reporting, administration, and implementation. The City will be able to provide input and direction in terms of project execution and focus and this additional labor and support will complement the existing efforts of City staff. The grant award includes dedicated funding to cover the City’s costs of this project support over the implementation period. Staff would identify one staff member to act as this liaison for this effort and would coordinate all required reporting and record keeping associated with the grant. Payment will be issued from the State of California to the City for all grant funds and the City will issue all payments to the Southern California Mountains Foundation. The grant award includes funding in the amount of $133,390 for all costs associated with the City’s grant administration efforts over the three-year term.
The Southern California Mountains Foundation is a registered 501C(3) nonprofit entity. The associated Southern California Mountains Foundation Urban Conservation Corps was established in 2006 and is a State Certified Local Conservation Corps and 21st Century Conservation Service Corps. Their conservation corps has over 15 years of experience running workforce development programs for youth ages 18-26 and they hire and train over 75 youth annually through their programs.
FISCAL IMPACT
The total awarded grant amount is $1,467,296 which includes all described programmatic elements. Within that total is an amount of $133,390 to support the City’s efforts providing administration of the grant including all reporting and reimbursement efforts.
ENVIRONMENTAL CONSIDERATIONS
The acceptance and administration of these grant funds is not subject to environmental review pursuant to the California Environmental Quality Act.
RECOMMENDATION
It is recommended that the City Council adopt the proposed resolution authorizing staff to accept and administer grant funds associated with the “CA 4 All” Youth Workforce Development Program Grant on behalf of the Southern California Mountains Foundation.
ATTACHMENT
1. Resolution No. 2022-XX
ATTACHMENT 1
RESOLUTION NO. 2022-XX
RESOLUTION AUTHORIZING STAFF TO ACCEPT AND
ADMINISTER FUNDING FROM THE “CA 4 ALL” YOUTH
WORKFORCE DEVELOPMENT PROGRAM GRANT ON BEHALF
OF THE SOUTHERN CALIFORNIA MOUNTAINS FOUNDATION
WHEREAS, the Southern California Mountains Foundation approached City staff about a coordinated application for grant funding under the “CA 4 ALL” Youth Workforce Development Program Grant to expand their trails crew through a youth workforce development opportunity; and
WHEREAS, the Southern California Mountains Foundation is a 501C(3) nonprofit entity that also manages the Southern California Mountains Foundation Urban Conservation Corps which is State Certified Conservation Corps that was established in 2006 and it provides youth workforce development opportunities through the trail building and maintenance and other efforts of the Southern California Mountains Foundation; and
WHEREAS, the City is eligible for the funding under this opportunity but is able to subgrant the award to an agency, such as the Southern California Mountains Foundation, but retains the responsibility for all grant administration efforts and activities; and WHEREAS, the application proposes the establishment of a trails crew to build and maintain trails, restore habitats, and perform other cleanup and mitigation activities across the regional trails network; and
WHEREAS, the crew will include six (6) youth employees for thirty-two hours per week for a twelve-month duration, and all employees will be hired and overseen by the Mountains Foundation Conversation Corps and will be paid at least $15 per hour and be provided with all uniforms, tools, equipment and materials necessary to conduct their work; and WHEREAS, the focus of the work will be to perform maintenance on the existing trails within the City of Big Bear Lake and across the Valley, including the Happy Hills Trail and Rathbun Creek Trail, and contribute to the development and construction of the forthcoming trails including SMORE and the Rathbun Creek extensions, amongst others; and WHEREAS, the awarded application sought $1,467,296 for the implementation of this effort beginning October 1, 2022 through September 30, 2025; and WHEREAS, the awarded funding includes an allocation of $133,390 to cover the expenses of all City administration and coordination of this grant during the project duration.
NOW, THEREFORE, BE IT RESOLVED by the City Council that:
1. The City Manager or his designee is authorized to execute all contracts, agreements, and other documents with California Volunteers, Office of the Governor and the Southern California Mountains Foundation associated with the administration of these grant funds, including funds distribution.
PASSED, APPROVED AND ADOPTED this 4th day of April, 2022.
Rick Herrick, Mayor
ATTEST:
Erica Stephenson, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss
CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2022-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 4th day of April, 2022 and that the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Erica Stephenson, City Clerk
MEETING
DATE: April 4, 2022
TO: Honorable Mayor and Members of the City Council
THROUGH: Jeff Mathieu, Interim City Manager
FROM: Sean Sullivan, Director of Public Services
Jared Cheek, Public Works Operations Manager
Jacky Chan, Associate Engineer
SUBJECT: Resolution Authorizing a Construction Contract with Chrisp Company for the Annual Street Striping Project
BACKGROUND
The City of Big Bear Lake is responsible for the maintenance and operation of approximately 84 centerline miles of streets within the City. As a part of the City’s efforts to maintain and improve the streets, the annual Capital Improvement Program includes several projects focused on street maintenance: including street rehabilitation, crack sealing, slurry seal, and line striping. These projects account for an annual allocation of $1,550,000. The Annual Street Striping Project is funded in the amount of $50,000 and on January 11, 2022, the City Council authorized staff to proceed with a bid solicitation for this project.
Staff has conducted a bid solicitation for this project and is seeking an award of contract for these services. The proposed resolution authorizes a construction contract with the Chrisp Company in the amount of $32,251 for this project.
DISCUSSION
A key component of the City’s annual street maintenance efforts is the restriping of various lane lines and roadway markings. This effort is typically undertaken in the late Spring to correct the damage done to the roadway striping by the winter weather and related plowing operations. The scope of work for this effort will be the application of striping paint for approximately 100,000 linear feet of long lane lines, in both yellow and white, and various legends and stop sign markings at approximately 200 locations.
Staff proceeded with a bid solicitation in early 2022. A Notice Inviting Bids was advertised according to City practices. The bid documents included a base bid item for the installation of the long lane lines and alternate bid item for the installation of various legends and stop sign markings.
This approach ensures that the project can award the long lane line striping, which the City is not equipped to perform, and, should available funding remain, the additional markings can be completed. On Thursday, March 3, the City received four (4) sealed bids for these services. The City Clerk’s Office opened and read publicly each of the bids with the following results:
Company Location Base Bid Alt. Bid Total Price
Chrisp Company Fremont, CA $ 16,925 $ 15,326 $ 32,251
Superior Pavement Markings, Inc. Cypress, CA $ 28,948 $ 16,313 $ 46,262 WGJ Enterprises, Inc. DBA PCI Azusa, CA $ 29,362 $ 32,010 $ 61,372 Sterndahl Enterprises, Inc. Sun Valley CA $ 36,497 $ 38,800 $ 75,297 Staff has reviewed the bid documents for compliance and completeness and has found that Chrisp Company (Fremont, CA) is the lowest responsive bidder. Chrisp Company is well qualified to perform this work as they have been in business for more than forty (40) years and have completed several projects all over the State of California, averaging 100 projects or more annually in recent years. Chrisp Company has a valid license and can comply with all contract requirements of the City.
The pricing received for this bid will allow staff to proceed with both the base bid, for approximately 100,000 long lane line striping, and the alternate bid for the installation of legends and stop sign markings at approximately 200 locations throughout the City.
Should the City Council award this contract, work will be completed in May 2022. This volume of work should be completed within two weeks.
FISCAL IMPACT
Funding for this project is included in the approved Five-Year Capital Improvement Program with a Fiscal Year 2021-22 budget of $50,000. The funds for this effort are available from the General Fund.
ENVIRONMENTAL CONSIDERATIONS
This project was found to be categorically exempt from the California Environmental Quality Act (CEQA) at the time of the bid solicitation.
RECOMMENDATION
It is recommended that the City Council approve the proposed resolution, authorizing a construction contract with the Chrisp Company for the Annual Street Striping Project.
ATTACHMENT
1. Resolution No. 2022-XX
ATTACHMENT 1
RESOLUTION NO. 2022-XX
RESOLUTION AUTHORIZING A CONSTRUCTION
CONTRACT WITH CHRISP COMPANY FOR THE
ANNUAL STREET STRIPING PROJECT
WHEREAS, the City of Big Bear Lake is responsible for the maintenance and operation of approximately 84 centerline miles of streets within the City; and WHEREAS, the City’s annual Capital Improvement Program Budget establishes annual projects for street rehabilitation, crack sealing, slurry seal, and line striping in a total amount of $1,550,000 per years; and
WHEREAS, the annual Capital Improvement Program includes the Annual Citywide Line Striping Project with a budget of $50,000 annually; and WHEREAS, the nature of this project is to repaint striping through the City, including approximately 100,000 linear feet of long lane lines, both in yellow and white, and the painting of various roadway legends and stop sign markings at approximately 200 locations; and WHEREAS, staff undertook a public bid solicitation for this project in early 2022, which included the advertisement of the plans and specifications for this project, and on March 3, 2022, the City received four (4) bids for this project; and
WHEREAS, staff’s review of the bid documents found the bid of Chrisp Company (Fremont, CA) to be the lowest responsive bid with a total price of $32,251 including both the base bid and alternate bid item; and,
WHEREAS, Chrisp Company is dually qualified to complete this project for the City as they have been in business for more than 40 years and complete more than 100 projects, annually, for agencies throughout the State of California; and
WHEREAS, the available budget for this project is $50,000 as included in the approved Capital Improvement Program; and
WHEREAS, the total bid price, including the base bid and the alternate bid, is $32,251, which is within the available budget, therefore, staff is recommending an award of contract for the complete bid including both the base and alternate bid items.
NOW, THEREFORE, BE IT RESOLVED by the City Council that:
1. The City Manager or his designee is authorized to execute a construction contract with the Chrisp Company (Fremont, CA) in an amount not to exceed $32,251 in a form approved by the City Attorney.
PASSED, APPROVED AND ADOPTED this 4th day of April 2022 Rick Herrick, Mayor
ATTEST:
Erica Stephenson, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss
CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2022-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 4th day of April, 2022 and that the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Erica Stephenson, City Clerk
MEETING
DATE: April 4, 2022
TO: Honorable Mayor and Members of the City Council
THROUGH: Jeff Mathieu, Interim City Manager
FROM: Stephen P. Dietsch, City Attorney
SUBJECT: Waiving Attorney-Client Privilege for the Documents Used in Preparation for the Resolution of Reprimand of Councilmember Lee
BACKGROUND
On February 25, 2022, the City Council met in a special meeting to discuss current City Council group dynamics and issues concerning Council Member conduct. The City Council decided to bring forward for consideration at the March 7, 2022, regular City Council meeting a formal reprimand of Council Member Alan Lee, and the City Council directed the City Attorney to prepare a Resolution of Reprimand. For this purpose, Council Member Putz handed to the City Attorney the notes he essentially read into the record of the February 25 special meeting. On February 28, 2022, the Mayor and Mayor Pro Tem each separately sent emails to the City Attorney for his analysis and consideration in drafting the Resolution. These emails contained their thoughts and suggestions concerning the proposed reprimand.
At its regular meeting on March 11, 2022, the City Council adopted a Resolution of Reprimand of Council Member Alan Lee. At that Council meeting, the City Attorney indicated that the two emails from Council Members were subject to the attorney-client privilege, but that the privilege is held and could be waived by the City Council if it desires.
On March 11, 2022, the City Clerk received a Public Records Act request. The request sought, “The list submitted by Council Members, Herrick, Mote, Putz & Melnick to the City Attorney to support the findings of the Resolution of Reprimand of Councilman Lee.” The City Clerk responded by letter dated March 21, 2022, that the documents could not be provided because they were subject to the attorney-client privilege, which the City Council had not waived.
DISCUSSION
The attorney-client privilege is generally set forth in California Evidence Code Section 950, et seq.
The privilege is intended generally to protect confidentiality of communications between a client and their attorney. It covers information, legal opinions and work product disclosed in confidence.
The privilege is held by the client, and only the client may waive it.
In this instance, the City Attorney has advised the City that the document handed by Council Member Putz to the City Attorney immediately after the February 25 special Council meeting is not subject to the attorney-client privilege, since the document was essentially read into the record of that Council meeting by Council Member Putz. Hence, that document should be publicly released. However, the City Attorney advised that the two emails thereafter sent to the City Attorney by the Mayor and Mayor Pro Tem are subject to the attorney-client privilege because they were prepared and sent confidentially to the City Attorney after the special Council meeting for analysis and consideration by the City Attorney in preparing the Resolution of Reprimand.
The City Council has adopted the Resolution of Reprimand, thus arguably diminishing the need for the City to assert the attorney-client privilege in this instance at this time. In particular, information contained in the two subject emails does not appear to compromise the City’s interests.
As a result, the City Attorney recommends that the City Council waive the attorney-client privilege applicable to the two subject emails in this instance.
FISCAL IMPACT
There is no fiscal impact associated with this item.
ENVIRONMENTAL CONSIDERATIONS
None requiring review under the California Environmental Quality Act (CEQA).
RECOMMENDATION
It is recommended that by motion, the City Council waive the attorney-client privilege concerning two emails forwarded by the Mayor and the Mayor Pro Tem to the City Attorney concerning preparation of a Resolution of Reprimand of Council Member Lee.
ATTACHMENT
None.
MEETING
DATE: April 4, 2022
TO: Honorable Mayor and Members of the City Council
THROUGH: Jeff Mathieu, Interim City Manager
FROM: Sean Sullivan, Director of Public Services
Israel Gomez-Rosales, Associate Engineer
SUBJECT: Moonridge Corridor Improvements Project
BACKGROUND
On June 21, 2021, the City Council awarded a construction contract to Granite Construction Co. (Granite) in the amount of $8,379,649 for the Moonridge Corridor Improvements Project. The project includes comprehensive streetscape improvements along the portion of Moonridge Road from Elm Street to Clubview Drive, including traffic calming roundabouts, widened sidewalks, a bicycle trail, medians and parkways, and improved landscape and amenities throughout the corridor. The project was developed beginning with the Rathbun Creek Sustainability Plan (2017) and an in-depth design process that spanned more than two years.
Ground broke on the construction effort in the summer of 2021 with an initial focus on the underground utility work, which is required due to the overall reconfiguration of the streetscape.
Work ceased in November for the winter season and is scheduled to resume during the week of April 18. The construction team from Granite is preparing to proceed with the work and is confident in their ability to complete the project by the fall of this year. The construction efforts will be impactful and inconvenient; therefore, staff has been conducting outreach and communication to the impacted area and will continue to do so for the duration of the construction effort. Staff will review a presentation and discussion of the identified construction impacts and the efforts that the project team will be making to address them.
At this time, there are two other elements of the project that staff will be presenting for the City Council’s review. Staff will overview the selected furnishings, fixtures, and amenities that have been selected for the site. The items were presented to the City Council in January 2022 and a subcommittee for these efforts was ultimately assigned. Staff is also seeking approval from the City Council to execute approximately six (6) easements associated with this project for drainage and sidewalk construction purposes.
DISCUSSION
The Moonridge Corridor Improvements Project will resume construction during the week of April
18. The preliminary schedule indicates that the work will continue, consistently, throughout the construction season and is anticipated to be completed by October 2022. The schedule and the ability to complete the project on time is dependent upon the work proceeding as planned, the lack of unforeseen conditions within the project area, and the ability to manage access and control of the working area. Staff has been working closely with Granite to develop a construction plan and has been preparing outreach of information associated with the project, beginning with those in the most directly impacted area.
Construction Impacts
This project contemplates the complete demolition and reconstruction of Moonridge Road from Elm Street to Clubview Drive and the project will include the entire width of the right-of-way, from property line to property line. To allow work to proceed as safely and efficiently as possible, the project area will be closed to through traffic and all non-essential access will be rerouted through detours and alternative access points. By limiting the flow of vehicles and persons through this area, the contractor will be able to work efficiently and safely to allow the work to be completed in a timely manner. The detours will result in revised traffic patterns, an increase in traffic along areas not typically accustomed to it, and delays. These impacts will be mitigated to the extent possible and will only last for the duration of the construction.
To facilitate this, staff and the contractor are working to finalize detour plans as well as alternative access plans for access to residences and businesses. Staff has distributed an initial notice to the impacted people along the corridor and will continue to do so, including to a wide audience as the construction draws nearer. An initial online meeting has been scheduled for April 6 to discuss the construction schedule and impacts with the stakeholders. An open-house style event is tentatively scheduled for April 30 to provide an opportunity to further engage in outreach and discussion of the project. This will be held along the corridor so that the discussion can visualize and demonstrate the impacts in the work area.
Construction Outreach
Staff from the Public Services Department as well as the Public Information Officer are working closely to support a thorough and engaging project communication plan. The outreach began before the construction of the project during the development of the Rathbun Creek Sustainability Plan as well as during the design of the project. Staff has engaged with key stakeholders in the Moonridge area and has continued to build communication with them.
The primary means of communication for this effort will be email updates, website updates, and direct interaction with the stakeholders. Over the past year, staff has worked to develop a list of more than one hundred email addresses of people interested in the project and we hope that this list will continue to expand. This list is used to send regular, timely email updates about construction activities and expected impacts. These emails also provide direct contact information for key project staff and a referral to the City’s website for more extensive project information.
Staff is working to regularly update the website with current project information. At present, the website includes an overview of the project and the initial communications that have been developed about the forthcoming construction phase. Additionally, the website hosts the project plans and concepts and that will be further expanded to include traffic control and detour plans and any other pertinent information to assist in navigating the next several months of construction.
During the construction of this project, staff will be present, visible, and accessible in the construction area to oversee the construction and to respond to the needs of those in the area. The intention is that as staff is available and responsive, any issues or concerns can be mitigated quickly to alleviate ongoing impacts. Staff will meet individually, or in groups, with impacted and concerned parties about the project. Additionally, staff is planning to host an online information session meeting on Wednesday, April 6 and an open-house format session along the Moonridge Corridor on Saturday, April 30. Information on these, and any future meetings, will be shared to the email list, the City website, and with the City Council.
Furnishings, Fixtures, and Amenities
In January 2022, staff presented for City Council consideration several options for various furnishings, fixtures, and amenities to be installed along the corridor. The items included streetlights, benches, trash receptacles, bicycle racks, and signage, amongst others. At that meeting, the review and ultimate selection of these items was assigned to a subcommittee for this purpose which was comprised of Mayor Pro Tem Mote and Council Member Melnick. Staff subsequently met with this subcommittee and decisions were made on these items. The presentation on this item will include an overview of the status of the selected items.
Authorization to Execute Easements
As the project has been designed, the work will take place within the public right of way; however, some of the improvements will impact small portions of private property. The impacts to private property will in the form of either underground drainage infrastructure crossing the property or portions of the public sidewalk encroaching slightly into the private property. The necessary easements are between twelve (12) square feet and seventy-two (72) square feet in size. The area of impact of the easements is adjacent to the public right of way and within the required setbacks meaning that these easements will have a negligible impact on any future uses or alterations of the impacted property. Staff has worked closely with the property owners and the easement are nearly ready for execution. The easement documents have been prepared under the supervision of the City Engineer and will be reviewed by the City Attorney prior to execution. The proposed resolution would authorize staff to execute the necessary easement documents in a form approved by the City Attorney.
FISCAL IMPACT
There is no fiscal impact associated with this report. The approved project budget for the Moonridge Corridor Improvements Project is $9,000,000 and is funded through several sources including Measure I, Transient Occupancy Tax paid by overnight visitors to the City, and American Rescue Plan Act Funds.
ENVIRONMENTAL CONSIDERATIONS
This report and the associated actions are not subject to environmental review pursuant to the California Environmental Quality Act. On April 5, 2021, at the time of bid solicitation, this project was found to be categorically exempt from CEQA pursuant to Section 15301.c as repair and maintenance of existing highways and streets.
RECOMMENDATION
It is recommended that the City Council receive a report and presentation on the construction schedule and impacts associated with the Moonridge Corridor Improvement Project and provide input and feedback. It is further recommended that the City Council approve the proposed resolution authorizing staff to execute the described easements associated with this project.
ATTACHMENT
1. Resolution No. 2022-XX
ATTACHMENT 1
RESOLUTION NO. 2022-XX
RESOLUTION AUTHORIZING STAFF TO EXECUTE
EASEMENTS WITH SIX PARCELS ASSOCIATED WITH THE
MOONRIDGE CORRIDOR IMPROVEMENTS PROJECT
WHEREAS, the City of Big Bear Lake is in the construction phase of the Moonridge Corridor Improvements Project; and,
WHEREAS, the project will transform the portion of Moonridge Road from Elm Street to Club View Drive to include new traffic calming roundabouts, widened sidewalks, a bicycle trail, medians and parkways, and enhanced landscape and amenities through the corridor; and, WHEREAS, the project will be built entirely within the public right of way but will require easements across six (6) parcels for the purposes of underground drainage installation and minor sidewalk encroachments; and,
WHEREAS, the easements will range in size from twelve (12) square feet to seventy-two (72) square feet and will not impact any current or future uses of the sites as they are all within the required setbacks; and,
WHEREAS, staff has coordinated closely with all of the impacted property owners and is nearing agreement on the easements; and,
WHEREAS, the easement agreements have been prepared under the supervision of the City Engineer and will be approved as to form by the City Attorney; and, WHEREAS, staff will coordinate the proper recording process of the easements upon their execution.
NOW, THEREFORE, BE IT RESOLVED by the City Council that:
1. Staff is authorized to execute easement agreements, in a form approved by the City Attorney, on the following properties:
a. 640 Elm Street
b. 42527 Moonridge Road
c. 42607 Moonridge Road
d. 42612 Moonridge Road
e. 42621 Moonridge Road
f. 42630 Moonridge Road
2. Staff is authorized to direct the recording of the executed documents with the San Bernardino County Recorder.
PASSED, APPROVED AND ADOPTED this 4th day of April, 2022.
Rick Herrick, Mayor
ATTEST:
Erica Stephenson, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss
CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2022-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 4th day of April, 2022 and that the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Erica Stephenson, City Clerk
MEETING
DATE: April 4, 2022
TO: Honorable Mayor and Members of the City Council
THROUGH: Jeff Mathieu, Interim City Manager
FROM: Sue O’Strander, AICP, Director of Community Development SUBJECT: Resolution Authorizing a Professional Services Agreement with DKS Associates for the Community Visioning Process
BACKGROUND
Last fall, the City Council considered steps to initiate the City’s next comprehensive planning effort. Robust discussions by Councilmembers about the need for an updated community consensus occurred on September 20, 2021 and October 18, 2021. At the October workshop, the City Council provided input to staff with regard to expectations for the visioning effort.
Specifically, the selected consultant should utilize a variety of outreach methods to provide ample and multiple opportunities for engagement with a goal to facilitate community participation in the development of a vision that collectively represents the community.
On November 1, 2021, City Council authorized staff to solicit proposals for consulting services for the new visioning process. Staff issued a Request for Proposals (RFP) on January 5, 2022 and accepted proposals until 3:00 p.m. on February 10, 2022. A total of six proposals were received during that timeframe. These were evaluated and rated based on:
• Knowledge and qualifications of project manager and key staff • Understanding and vision of project scope
• Schedule and timing to complete tasks
• Cost-effectiveness of proposal
Each submittal provided a different method to the visioning process. Of the six proposals, the selection committee identified two that had a more focused approach to address Big Bear Lake’s unique visitor-destination. On March 14th, the committee interviewed both firms to further assess their proposals. It was determined that both consultants could achieve the desired outcome for the requested community outreach and resulting vision statement and plan. The proposal by DKS Associates, however, included creative outreach methods and opportunities, commitment to engage with all stakeholders including underserved populations, and a speaker series to address key topics for community discussion. These items, along with the team’s familiarity of the Big Bear Lake area pushed them forward for recommendation by the selection committee.
As recommended by the selection committee, staff seeks City Council approval of a resolution authorizing the execution of a Professional Services Agreement with DKS Associates for Big Bear Lake’s community visioning process.
DISCUSSION
DKS Associates, originally founded in 1979, provides specialized transportation, engineering, and operations services to public agencies across the country. Recently, they have expanded their services to include a dedicated and experienced Public Engagement and Strategic Planning component. As the Regional Director, Kendall Flint has spent 20 years focused on facilitation, strategic planning, and visioning for various public agencies. She specializes in reaching out to underserved populations and managing controversial projects and issues. For Big Bear Lake’s community visioning, DKS is teaming up with TrueNorth Research to provide accurate data points and survey methodologies. This research and analysis component is important to ensure the surveys are statistically valid and accurately represent the community concerns and future expectations.
TASK DESCRIPTION DELIVERABLES
1 Kick off meeting with City staff • Final task list
• Final project schedule
2 Review/Background Research • Key issues report
3 Develop community survey • Create/refine survey questions • Mixed-method surveys
• Final report of survey results
• City Council presentation
4 Interviews with various community members • One-week immersion to conduct up to 15 group meetings
• Individual meetings with Mayor and
council members
• Meeting summary notes
• SWOT analysis
5 Promote visioning effort • Create vision branding
• Build and host project website with
outreach information and online survey
• Collaborate with City on news releases
including print ads and citywide mailers
• Leverage existing communication
channels, including social media
6 Speaker Series on key topics, which may include:
- Challenges of transportation system
- Economic Diversification
- Future Growth
• Plan, promote and facilitate 3 workshops
• Generate agenda and meeting materials
• Presentations/Interactive options
• Meeting summary notes
7 Community Workshops • Meeting with general public (half-day) • Meeting with City staff (half-day)
TASK DESCRIPTION DELIVERABLES
• City Council strategic planning workshop
(full day)
8 Draft Community Vision Plan • Draft Vision Plan
• City Council presentation
9 Final Community Vision Plan • Final Vision Plan
10 Project Management • Weekly progress meetings with staff The baseline proposal of $158,875.00 includes community visioning facilitation, and development of a vision statement and action plan. Two optional tasks (additional $40,000) are included with the recommended authorization. Optional Task #11 would include review of the General Plan policies and recommended policy revisions to reflect the new community vision ($15,000).
Optional Task #12 would result in an economic impact review of the new community vision ($25,000). The need for one or both options will depend on the results of the community visioning process. Another factor may be the scope and timing of the next General Plan.
FISCAL IMPACT
The proposed agreement with DKS Associates will include a not-to-exceed cost of $198,875.00.
This amount has been anticipated and will be included in the proposed Fiscal Year 2022-23 budget.
The optional tasks, which comprise up to $40,000, will not be released, if determined unnecessary.
ENVIRONMENTAL CONSIDERATIONS
None requiring review under the California Environmental Quality Act (CEQA).
RECOMMENDATION
It is recommended that the City Council approve the proposed resolution, authorizing a professional services agreement with DKS Associates to complete the Community Visioning Process.
ATTACHMENT
1. Resolution No. 2022-XX
ATTACHMENT 1
RESOLUTION NO. 2022-XX
RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES
AGREEMENT WITH DKS ASSOCIATES FOR THE
COMMUNITY VISIONING PROCESS
WHEREAS, the City of Big Bear Lake previously completed a community visioning effort in 1996; and
WHEREAS, the 1996 visioning effort represents the community consensus at that time for buildout of the community to 2020 and served as a precursor to the General Plan, which was adopted by the City Council on August 23, 1999 (resolution no. 99-36); and WHEREAS, the State Office of Planning and Research recommends that the city comprehensively update its general plan every 15-20 years; and WHEREAS, on September 20, 2021, the City Council discussed initiation of a comprehensive planning process to update the general plan; and
WHEREAS, on October 18, 2021, the City Council recognized changes in the community makeup since the 1990s and determined it would be timely to initiate outreach with stakeholders to reassess community expectations as to Big Bear Lake’s identify and future goals; and WHEREAS, on November 1, 2021 the City Council authorized a bid solicitation for consulting services for a new community visioning process; and
WHEREAS, the City desires to execute a contract with DKS Associates, Anaheim, CA, for community visioning facilitation, vision statement and action plan.
NOW, THEREFORE, BE IT RESOLVED by the City Council that the Interim City Manager or his designee is hereby authorized to execute a contract with DKS Associates to accomplish tasks relating to the community visioning process with a not-to-exceed cost of $198,875.00.
PASSED, APPROVED AND ADOPTED this 4th day of April, 2022.
Rick Herrick, Mayor
ATTEST:
Erica Stephenson, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss
CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2022-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 4th day of April, 2022 and that the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Erica Stephenson, City Clerk
MEETING
DATE: April 4, 2022
TO: Honorable Mayor and Members of the City Council
THROUGH: Jeff Mathieu, Interim City Manager
FROM: Erica Stephenson, City Clerk/Director of Human Resources SUBJECT: Resolution Authorizing a Professional Services Agreement with Peckham & McKenney for the Recruitment of the City Manager and Director of Tourism Management Positions
BACKGROUND
On March 7, 2022, the City Council authorized a mutual Separation Agreement with then City Manager Frank Rush. The City Manager position is an essential position for the successful operation of City government and therefore on March 11, 2022, the Council took swift action to fill this vital position by authorizing the Mayor, Mayor Pro Tem and City Attorney to negotiate an Interim City Manager employment agreement with the City’s former City Manager Jeff Mathieu.
Recently, on March 21, 2022, Jeff Mathieu began his limited duration Interim City Manager position.
Then on March 18, 2022, Larry Vaupel the City’s Director of Tourism Management announced his upcoming resignation effective March 29, 2022. Therefore, the City organization is now unexpectedly left with another significant vacancy within the City’s management team.
DISCUSSION
Historically, the City has retained professional executive recruitment services to fill our vacant City Manager position and most all of the City’s Director level positions. Due to the extensive amount of time and focused effort that our limited staff would need to dedicate to our current two executive level recruitments, we have decided it would be in the City’s best interest to again contract these searches with a professional recruitment firm. Therefore, due to the urgent need these significant vacancies have created within our organization, staff immediately contacted Peckham & McKenney, the recruitment firm that has successfully completed the City’s last four City Manager recruitments.
Peckham & McKenney has a strong and well-recognized reputation as a leader in local government recruitments and they specialize in searches for small and medium sized communities. Since 2004, this firm has conducted more than 650 executive level recruitments for local government agencies throughout the western United States but maintains its headquarters in California. In addition, this firm has familiarity with recruiting for resort communities and when combined with their knowledge of our unique mountain environment and operational requirements, has a proven successful track record with assisting the City to locate our ideal candidates.
Peckham & McKenney uses their extensive public sector networking and outreach skills in conjunction with creative marketing/advertising strategies to create an experienced applicant pool.
They also coordinate and facilitate the final onsite candidate interview process. Once the interviews are complete and the interview panel has selected the top candidate, the recruiter will complete thorough background screenings and reference checks. The firm has indicated that Anton (Tony) Dahlerbruch would be assigned as the Executive Recruiter for both of our vacant positions. Mr. Dahlerbruch is not only an experienced recruiter but is also a former City Manager with extensive local government experience. In addition, he has served in numerous leadership positions in state and national/international professional organizations such as, when he represented the City Managers Department of the League of California Cities as a two term Director of the League’s Executive Board and the President of the League’s City Managers Department.
Attached for Council’s review is Peckham & McKenney’s recruitment proposal which includes detailed information regarding the firm’s search process and timelines, client references and the proposed cost for both the City’s recruitments. Their proposed all-inclusive professional recruitment fees are $27,000 for the City Manager position and $25,000 for the Director of Tourism Management position. It is important to note that the City Manager fee has remained unchanged since this firm performed the same recruitment for the City in 2019. In addition, the Director of Tourism Management fee is inline when compared to the City’s January 2019 Director of Planning recruitment service fee of $24,500.
Given the intended July 2022 departure of Interim City Manager Jeff Mathieu, it is critical that Peckham & McKenney begin their 14 week recruitment process for the selection of the new City Manager as soon as possible. This will allow for the arrival of the new City Manager to coincide with Mr. Mathieu’s departure. Peckham & McKenney has indicated they are ready to officially begin the City Manager recruitment process on April 5. Following the City Manager placement, the firm will then quickly begin the Director of Tourism Management recruitment, so that the new City Manager will be included in the interview and selection process for one of their key management positions.
Due to the urgent need to promptly begin the City Manager’s extensive recruitment process, Peckham & McKenney’s availability to conduct both of our required searches, this firm’s familiarity with our organization and their successful track record filling our City Manager positions over the past two decades, it is staffs’ recommendation to continue our professional partnership with Peckham & McKenney.
FISCAL IMPACT
Peckham & McKenney’s combined profession recruitment expense for the City Manager and Director of Tourism Management positions is $52,000. It is recommended that the cost for these services be paid from the General Fund.
ENVIRONMENTAL CONSIDERATIONS
None requiring review under the California Environmental Quality Act (CEQA).
RECOMMENDATION
It is recommended that Council take the following actions:
1. Authorize the Interim City Manager, and/or his designee, to enter into a Professional Services Agreement with Peckham & McKenney which is operating under the business name City Management Advisors LLC, for the recruitment services to fill the City Manager and Director of Tourism Management positions; and
2. Authorize the appropriation of funds in an amount not to exceed $52,000 from the General Fund.
ATTACHMENTS
1. Resolution No. 2022-XX
2. Peckham & McKenney Recruitment Proposal
ATTACHMENT 1
RESOLUTION NO. 2022-XX
RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES
AGREEMENT WITH PECKHAM & MCKENNEY FOR THE
RECRUITMENT OF THE CITY MANAGER AND DIRECTOR OF
TOURISM MANAGEMENT POSITIONS
WHEREAS, the City currently has an urgent need to permanently fill the City Manager and Director of Tourism Management positions which are both essential positions required for the successful operations of our City government; and
WHEREAS, historically the City has retained professional recruitment services to fill our vacant executive level positions; and
WHEREAS, for approximately two decades the City has successfully worked with the firm Peckham & McKenney, which is one of the industry leaders in local government executive recruitments; and
WHEREAS, due to the critical need to promptly begin the City Manager’s approximate 14 week extensive recruitment process, Peckham & McKenney’s availability to conduct both of these searches, this firm’s familiarity with our organization and their successful track record filling our City Manager positions, it is staff’s recommendation to continue our professional partnership with Peckham & McKenney.
NOW, THEREFORE, BE IT RESOLVED by the City Council that:
1. The Interim City Manager, and/or his designee, be authorized to enter into a Professional Services Agreement with Peckham & McKenney, which is operating under the business name City Management Advisors LLC, for the recruitment services to fill the City Manager and Director of Tourism Management positions; and
2. Authorize the appropriation of funds in an amount not to exceed $52,000 from the General Fund.
PASSED, APPROVED AND ADOPTED this 4th day of April, 2022.
Rick Herrick, Mayor
ATTEST:
Erica Stephenson, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss
CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2022-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 4th day of April, 2022 and that the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Erica Stephenson, City Clerk
ATTACHMENT 2
Peckham & McKenney, 300 Harding Boulevard, Suite 203D, Roseville, CA 95678 March 24, 2022
Honorable Mayor Herrick
and Members of the City Council
c/o Jeff Mathieu, Interim City Manager
39707 Big Bear Boulevard
Big Bear Lake, CA 92315
Sent Via PDF/Email To: [email protected]
Dear Mayor Herrick and Members of the City Council,
Thank you for the opportunity for Peckham & McKenney to work with the City of Big Bear Lake in its search for a new City Manager and Director of Tourism Management. It would be an honor to represent you and the City again.
As a boutique firm that specializes in recruitments for small and medium size communities, Peckham & McKenney is focused on serving our clients for achieving successful and longterm placements. From years of experience and previously working with the City of Big Bear Lake, we know the significance of conducting an effective search, the importance of finding a good fit for positions, the necessary steps for completing a successful process, and the process for achieving a positive outcome. As such, we are known for actively searching for candidates, regularly updating our clients, and communicating with applicants for mutual and collective success.
On behalf of Peckham & McKenney, I will serve as your Recruiter. As a former City Manager with experience in a variety of communities, a native and resident of Los Angeles county, and an experienced recruiter with many successful placements, I am exceptionally prepared and well-positioned to conduct this recruitment. Having visited Big Bear Lake over the years, I also recognize the importance the City of Big Bear Lake places on tourism and maintaining an excellent quality of life and community character.
Attached to this cover letter is our proposal that includes detailed information regarding Peckham & McKenney and the background of our team, the search process and timeline, our Peckham & McKenney, 300 Harding Boulevard, Suite 203D, Roseville, CA 95678 client references, and the cost for services. If selected to conduct your search, we are able to begin the recruitment immediately.
I would be pleased to talk about our firm and the recruitment process as well as answer any questions. I can be reached at 310.567.1554 and/or we talk via Zoom. We/I would be honored to work with you and are hopeful for the opportunity.
Sincerely,
Anton “Tony” Dahlerbruch
Executive Recruiter
Peckham & McKenney
www.PeckhamAndMcKenney.com
[email protected]
310.567.1554 (direct)
866.912.1919 (office)
Enclosure:
City of Big Bear Lake Recruitment Proposal
Attachments:
Example Candidate Profiles
Peckham & McKenney, 300 Harding Boulevard, Suite 203D, Roseville, CA 95678 City of Big Bear Lake
Recruitment Proposal
for
City Manager and Director of Tourism Management
March 24, 2022
Peckham & McKenney, 300 Harding Boulevard, Suite 203D, Roseville, CA 95678
TABLE OF CONTENTS
THE FIRM 1
Peckham & McKenney
Our Reputation
“All about fit”
EXPERIENCE 2
City Manager(and related) Recruitments
YOUR RECRUITMENT TEAM 3
Our Approach
Your Team
THE SEARCH PROCESS 5
THE SEARCH SCHEDULE 11
COST OF SERVICES 12
Cost of Services
Additional Service Costs
Process of Payment
Agreement
Insurance
GUARANTEE AND ETHICS 14
Placement Guarantee
Reopening the Recruitment
Ethics
CLIENT REFERENCES 15
DIVERSITY STATEMENT 16
THE FIRM
Peckham & McKenney - Peckham & McKenney provides executive search services to local government agencies throughout the western United States and is headquartered in Roseville, California. Under the leadership of Anton “Tony” Dahlerbruch, continuing the values and principles of the firm’s founders Bobbi Peckham and Phil McKenney, Peckham and McKenney has a strong and well-recognized reputation as a leader of successful local government recruitments. The team of Peckham & McKenney executive recruiters bring numerous decades of experience in local government and executive search to achieving effective placements that align each client’s unique needs and interests. We are supported by administrative and research specialists, marketing and design professionals, a web technician, and distribution staff.
Since 2004, Peckham & McKenney has conducted more than 650 executive level recruitments in the states of Arizona, California, Colorado, Idaho, Nevada, New Mexico, Oregon, Utah, Washington, and Wyoming.
On behalf of elected Councils, City Managers and Department Heads throughout the West, we have successfully placed hundreds of local government professionals including City and County Managers and their Assistants, Police and Fire Chiefs, Department Heads, and mid-level Managers. In addition, Peckham & McKenney has placed hundreds of executives and organizational leaders in the areas of public safety (police and fire), community development and planning, economic development, public works and engineering, finance, human resources, city clerk, information technology, library services, parks and recreation, and community services.
Peckham & McKenney was established on the premise that an executive search and consulting firm must be dedicated to providing its clients and candidates with professional service, as well as a personal, hands-on approach. Our business philosophy centers upon the understanding that this is a “people” related industry and that attention to others’ needs are the key to providing effective customer service.
Our Reputation - Peckham & McKenney is one of the most trusted and respected executive recruitment firms in the country. Time and again, we receive unsolicited compliments from clients and candidates relating to our integrity, high ethics, and customer service. Not only are we committed to providing our clients with well-qualified candidates, but we also take pride in treating both our clients and candidates with utmost respect. This commitment has led to multi-year retainer agreements with a number of agencies, as well as numerous client and candidate testimonials to their experiences with us, which you can find on our website at www.peckhamandmckenney.com. “All about fit” - We recognize that every agency and community we serve is unique, and the candidate you ultimately select must “fit.” We take the time to become familiar with your community, organizational culture, and issues and challenges in order to identify and recruit the best candidates for your consideration.
Nearly 89% of our placements stay in those positions for over five years, which is a testament to their “fit.” City of Big Bear Lake
Recruitment Proposal
by Peckham & McKenney Executive Search
EXPERIENCE
Peckham & McKenney Recruiters have placed nearly 300 City Managers. We have conducted City Manager recruitments for Big Bear Lake as well as several other recruitments for tourism-based and destination cities. Since 2017 Peckham & McKenney has specifically conducted the following City Manager recruitments.
City of American Canyon, CA (2018)
City of Aspen, CO (2019)
City of Auburn, CA (2020)
City of Azusa, CA (2018)
City of Barstow, CA (2019)
City of Basalt, CO (2017)
City of Belmont, CA (2019)
City of Big Bear Lake, CA (2019)
City of Brentwood, CA (2014 and 2020)
City of Camarillo, CA (2020)
City of Canby, OR (2019)
City of Centennial, CO (2017)
City of Duarte, CA (2020)
City of Escondido, CA (2017)
City of Flagstaff, AZ (2019)
City of Fort Bragg, CA (2018)
City of Galt, CA (2020)
City of Glendora, CA (2018)
City of Gustine, CA (2017)
City of Hood River, OR (2018)
City of McCall, ID (2017)
City of Menlo Park, CA (2019)
City of Mill Creek, WA (2019)
Town of Moraga, CA (2018)
City of Oceanside, CA (2019)
City of Orinda, CA (2017)
City of Pacifica, CA (2017)
City of Port Townsend, WA (2019)
Town of Portola Valley, CA (2017)
City of Rancho Palos Verdes, CA (2020)
City of Rio Rancho, NM (2019)
The Sea Ranch Association, CA (2020)
City of Sierra Madre, CA (2017)
City of Sonoma, CA (2017)
City of South Pasadena, CA (2017)
City of Sunnyvale, CA (2018)
City of Telluride, CO (2018)
City of Truckee, CA (2017)
City of Turlock, CA (2018)
City of Ventura, CA (2018)
City of Walnut Creek, CA (2017)
Town of Windsor, CO (2018)
Town of Winter Park, CO (20
Please view our website here to see a comprehensive list of all our searches by title and agency.
City of Big Bear Lake
Recruitment Proposal
by Peckham & McKenney Executive Search
YOUR RECRUITMENT TEAM
Our Approach
When you retain Peckham & McKenney, you are guaranteed that your Recruiter is fully responsible for the success of the recruitment process. Supported by experienced administrative, research, and marketing specialists, each of our Recruiters limit the number of active searches to which they is committed. In turn, Mr. Anton (Tony) Dahlerbruch will serve as your Recruiter. He brings to recruitments extensive city management and local government experience, a strong and active network with City Managers and professional associations, and the experience conducting many successful recruitments. Bobbi Peckham McKenney serves as a resource to the recruitment team and will be consulted for advice as necessary.
Anton (Tony) Dahlerbruch, Executive Recruiter
Prior to joining Peckham & McKenney in 2019, Tony Dahlerbruch worked in local government for over 30 years. As a problem solver, Mr. Dahlerbruch worked in most every city department in Beverly Hills, California (ultimately as Deputy City Manager); Scottsdale and Phoenix, Arizona; and Rockville, Maryland, before subsequently serving a combined 12 years as City Manager in Rolling Hills and Palos Verdes Estates, California. With direct and personal experience in the diverse aspects of city services, Tony has knowledge in the many disciplines of city management including finance/budget, human resources, planning, public works, and public safety. During his city management career, he was recognized for his integrity, hard work, responsiveness, focus on service, and ethics.
Mr. Dahlerbruch has additionally served in numerous leadership positions in state and national/international professional organizations. Noting his commitment to professional local government management, Tony has represented the City Managers Department of the League of California Cities as a two term Director on the League’s Executive Board, President of City Managers Department of the League of California Cities, numerous League Policy Committees, and a variety of other positions over the years. He has also served as a Regional Vice President on the Executive Board of the International City/County Management Association (ICMA) and other various ICMA committees. Other professional activities have included leadership positions in the Municipal Management Assistants Association of Southern California (MMASC) and the Arizona Municipal Management Association (AMMA).
Mr. Dahlerbruch holds a Bachelor of Arts in Political Science from the University of California at Santa Barbara and a Master of Public Administration from The American University in Washington, D.C.
Joyce Johnson, Operations Manager
Joyce Johnson joined Peckham & McKenney in 2005 and serves as the firm's Operations Manager. She has over 30 years' experience in the field of administrative and executive support for all aspects of the executive recruitment process. She oversees internal administration of the firm as well as directing contract administrative support in the areas of advertising and design, web posting, and duplication and mailing services. Prior to joining Peckham & McKenney, Ms. Johnson oversaw internal administration in the Western Region headquarters of two national management consulting and executive recruitment firms. Ms. Johnson is complimented regularly on her strong customer orientation working with both clients and candidates alike. Ms. Johnson holds an Associate of Arts degree from American River College.
City of Big Bear Lake
Recruitment Proposal
by Peckham & McKenney Executive Search
Kevin Johnson, Research Assistant
Kevin Johnson has been a member of the Peckham & McKenney team since 2009 and currently serves as a Research Assistant. He supports the firm's Recruiters through his research of local government agencies and networks, potential candidates, and current candidates prior to recommendation to our clients. Mr.
Johnson mastered his researching abilities while obtaining a Bachelor of Arts in Economics from Willamette University.
Linda Pucilowski, Graphic Designer
With nearly 30 years of experience, Linda Pucilowski provides her expert design and marketing skills to Peckham & McKenney. She is the firm’s “go-to” professional for all advertising and brochure design and creation. Ms. Pucilowski holds a Bachelor’s degree from California State University, Sacramento.
Rachel Moran, Website & Social Media Assistant
Rachel Moran has been in the graphic design field since 2007 and prides herself on creating eye-catching visual art. She supports the Peckham & McKenney team by handling all website visual and technical design as well as social media. Ms. Moran graduated from the Art Institute of Houston obtaining her Bachelor’s Degree in Fine Arts with a concentration in Graphic Design.
City of Big Bear Lake
Recruitment Proposal
by Peckham & McKenney Executive Search
THE SEARCH PROCESS
While it is our intent to customize the search process and project schedule to fit the specific interests and needs of the City of Big Bear Lake, the City Manager search process typically includes the following steps:
Project Organization – Prior to beginning the recruitment, necessary documentation (contract, insurance, business license, retainer invoice, etc.) will be processed. We ask that the City identify a single point of contact that will serve as our liaison throughout the recruitment, providing necessary information to us, responding to our questions, and receiving and distributing all correspondence. A single point of contact will ensure timely and clear communication throughout the process.
We will request a conversation with the Mayor and City Council to discuss the process, listen to specific desires and expectations, and respond to any questions or concerns. We will discuss the parameters of the search, receiving input about the ideal candidate, outreach efforts, the search timeline, compensation, and confirm future meeting dates. This conversation is scheduled with the Mayor and City Council member concurrent with Development of the Candidate Profile (see below).
During this phase of the process, we will also discuss and determine the extent of involvement of individuals in the search process.
In this phase of the process, we will also discuss with the Mayor and City Council the finalist interview process and the various components to be considered. Mr. Dahlerbruch will provide recommendations on best practices. Please note that decisions on the extent of involvement of others as well as additional components to the finalist interview process will impact the search, search timeline, and ultimately the cost of the recruitment process.
Development of the Candidate Profile (virtual - meeting #1) – This step provides for the development of the Candidate Profile that will serve as a guide in the identification of potential candidates, outreach and recruitment efforts, screening and selection of your next City Manager. The Candidate Profile includes information relating to the City of Big Bear Lake; current and future issues and opportunities; expectations, goals, and objectives leading to the success of the new City Manager; and the background and experience, leadership style, skills and abilities, and personality traits of the ideal candidate.
Mr. Dahlerbruch will develop this profile following conversations with the Mayor and each City Council member, as well as individual or group discussions with the City’s leadership team and other individuals identified in the initial conference call (see Project Organization above). We will recommend a group meeting with the executive staff team for preparation of the Candidate Profile.
This can also include outreach to select labor representatives, appointed commission or committee members, business leaders, and community stakeholders designated by the Mayor and City Council.
With COVID-19, we have found conducting outreach via Zoom is effective and efficient.
Our proposal includes up to the equivalent of 2 days of virtual meetings to develop the Candidate Profile. We will request information relating to compensation and benefits, organization charts, and City of Big Bear Lake
Recruitment Proposal
by Peckham & McKenney Executive Search
budget data. In addition, we will request high-resolution photos to be used in an attractive brochure to market the opportunity.
A draft of the Candidate Profile will be provided to our point of contact for review. We ask that all revisions and corrections be provided to us in a timely manner in order to maintain the agreed-upon search timeline. Our marketing and design professional will then prepare an attractive marketing brochure incorporating the Candidate Profile. This brochure will be distributed to up to 500 identified industry professionals. Copies of the brochure will also be made available to the City.
Advertisements will be placed in the appropriate industry publications and websites, and our firm will assume responsibility for presenting your opportunity in an accurate and professional manner. Social media, including LinkedIn and other platforms, will be used as appropriate. Full information on the position will be posted on the Peckham & McKenney website and provided to the City for posting on its website as well.
Recruitment –The main focus of our outreach will be direct phone contact with quality potential candidates. With over 60 combined years of executive search experience, we are personally familiar with potential applicants, have developed an extensive candidate database that is continuously updated, and well connected to seasoned professionals for finding well-qualified referrals. We take pride in the placement of women and applicants of diverse backgrounds, and are known for long, successful tenures of candidates selected by the agency. Our recruiting efforts will focus on direct and aggressive recruiting of individuals aligned with the experience, background and knowledge determined during the Candidate Profile Development. Outreach will be also consistent with the conversations and plans / goals for finding the ideal candidate as discussed during the Candidate Profile Development. We believe direct recruiting produces the most qualified candidates.
Throughout this active search process, we will regularly update the City of Big Bear Lake the recruitment status and share questions, concerns, and comments received from potential candidates as they consider the opportunity. By doing so, we will “team” with the Mayor and City Council to ensure that all issues and concerns of candidates are discussed and understood thereby eliminating “surprises” once the resume filing deadline has occurred.
As resumes are received, they will be promptly acknowledged within 48 hours, and we will personally respond to all inquiries. Once the resume filing deadline has passed, we will update the City on the status of the recruitment, the number of resumes received, and our intent for preliminary interviews.
Preliminary Interviews – Upon our review of the resumes received, supplemental questionnaires may be sent to candidates who appear to align with the Candidate Profile. The supplemental questionnaire is intended, in part, to ascertain the applicant’s familiarity with the City and writing ability; applicants will be asked to address a few questions pertaining to the position that are based on information learned during Candidate Profile Development.
City of Big Bear Lake
Recruitment Proposal
by Peckham & McKenney Executive Search
Mr. Dahlerbruch will conduct preliminary interviews with the individuals that most closely align with the Candidate Profile. Internet research will be conducted so that we may probe the candidate regarding any areas of concern.
Candidates will be advised of the search schedule and updated regularly as to their status.
Recommendation of Candidates/Selection of Finalists (virtual - meeting #2) – A bound report will be provided to the Mayor and City Council prior to our meeting to discuss our recommendation of leading candidates for further consideration. This report will include a full listing of all candidates who applied for the position, as well as the cover letters, resumes, and supplemental questionnaires of approximately 4 to 8 recommended candidates. We may include a first and second tier of candidates within our recommendation.
Mr. Dahlerbruch will meet with the Mayor and City Council in a 1 to 2 hour meeting and will provide an overview of each recommended candidate for the Mayor and City Council to determine who to interview. Once a group of finalists has been selected by the Mayor and City Council, we will revisit early decisions during Project Organization relating to the finalist interview process.
Peckham & McKenney will notify all candidates of their status. Those candidates selected as finalists will be notified and provided with all necessary information to attend finalist interviews with the City.
We will prepare an interview schedule and confirm with our point of contact all necessary details.
If necessary, finalists will make their own travel plans and reservations. It is customary that the City reimburse finalists for round-trip airfare, car rental, and lodging necessary to attend the interviews with the City. We will confirm this with the Mayor and City Council at our meeting to recommend candidates.
Finalist Interview Process (on-site - meeting #3)
Finalist Interview Process – Mr. Dahlerbruch will provide facilitation during the finalist interview process. These initial interviews could be conducted on-site or alternatively, they could be conducted virtually. (For an initial screening interview, virtual interviews can be easier and more attractive for candidates.) An orientation session will be held at the beginning of the process, and we will facilitate a review and discussion of the finalists at the end of the day. Interview materials, including suggested interview questions, evaluation and ranking sheets will be provided. Again, a standard finalist interview process of the leading 4 to 8 candidates is typically conducted within 1 day. Should the process desired by the Mayor and City Council require more than 1 day, an additional fee will be charged.
(Second Round – as necessary; held on consecutive day as First Round) – Mr. Dahlerbruch will provide on-site facilitation during this second round of interviews with the leading 2 to 3 finalists.
Typically, these interviews are more in-depth, informal conversations that will ultimately lead to the selection of a finalist candidate. With ultimately selecting a finalist candidate, the Mayor and City City of Big Bear Lake
Recruitment Proposal
by Peckham & McKenney Executive Search
Council will discuss the contract and compensation for making a conditional offer of employment.
Should the second round of interviews require more than 1 day, an additional fee will be charged.
Qualification – Once the finalist candidate has been selected and a conditional offer has been made by the City of Big Bear Lake, a thorough background check will be conducted that is compliant with the Fair Credit Reporting Act and Investigative Consumer Reporting Agencies Act.
Peckham & McKenney utilizes the services of Sterling Talent Solutions (www.sterlingtalentsolutions.ca), the world’s largest company focused entirely on conducting background checks. This investigation will verify professional work experience; degree verification; certifications; and criminal, civil, credit, and motor vehicle records. We encourage our clients to consider further vetting the candidate through a Department of Justice LiveScan in order to ensure that all known criminal history records (beyond seven years) are investigated.
Mr. Dahlerbruch will also personally contact professional references, and a full report will be provided. This comprehensive process ensures that only the most thoroughly screened candidate is hired. In addition, negotiation assistance will be provided as requested by the City of Big Bear Lake.
Peckham & McKenney’s qualification process of internet-based research, background checking through Sterling Talent Solutions, and reference checking has proven successful for our clients through the years. In addition to relying on our services, clients are encouraged to utilize the background checking protocols they normally would use in hiring a position of this type.
Enhanced reference checking and background investigation, if any, beyond the scope of this proposal is the client’s responsibility.
Likewise, the process and project schedule for conducting the search for Director of Tourism Management is similar. While we will tailor the recruitment to achieve the interests of the City and concurrent with the City’s selection of a City Manager, the 12- to 14-week process typically includes the following:
Project Organization – Prior to beginning the recruitment, we will request a conference call with the Interim City Manager, and/or the appropriate City staff person(s) to discuss the process, discuss the parameters of the search, the search timeline, and schedule future meeting dates. During this phase of the process, we will also discuss the extent of involvement of other individuals in the search process, the finalist interview process, compensation and benefits, organization charts, and budget data.
Development of Candidate Profile (virtual meeting #1) – This step provides for the development of the Candidate Profile that will serve as a guide in the identification of potential candidates, outreach and recruitment efforts, screening and selection. The Candidate Profile will include information relating to the City of Big Bear Lake; current and future issues and opportunities; expectations, goals, and objectives leading to the success of the new Director of Tourism Management; and the background and experience, leadership style, skills and abilities, and personality traits of the ideal candidate.
City of Big Bear Lake
Recruitment Proposal
by Peckham & McKenney Executive Search
Mr. Dahlerbruch will develop this profile following individual conversations with the City Manager, as well as individual or group discussions with the City’s leadership team and other individuals identified in the initial conference call. Based on our experience, we recommend a group meeting with the executive staff and/or department staff team.
Next, we will then prepare an attractive marketing brochure incorporating the Candidate Profile.
Upon completing the Candidate Profile, the brochure will be distributed including to industry professionals, posted on the Peckham & McKenney website, and provided to the City for posting.
Advertisements will be placed in the appropriate industry publications and/or websites. Social media, including LinkedIn and other platforms, will be used as appropriate.
Recruitment –The main focus of our outreach will be direct and aggressive recruiting of individuals within the search parameters established during the Candidate Profile Development.
Throughout this process, we will regularly update the City on the recruitment status and share questions, concerns, and comments received from potential candidates. Once the resume filing deadline has passed, we will update the City on the number of resumes received and our intent for preliminary interviews.
Preliminary Interviews – Upon our review of the resumes received, supplemental questionnaires will be sent to candidates who appear in alignment with the Candidate Profile. In the supplemental questionnaire, applicants will be asked to address questions pertaining to the position that are based on information learned during Candidate Profile Development. Following a thorough review of the supplemental questionnaires, we will conduct preliminary interviews with the individuals that most closely align with the Candidate Profile. Internet research will also be conducted so that we may probe the candidate regarding any areas of concern.
Recommendation of Candidates/Selection of Finalists (virtual meeting #2) – A bound report will be provided to the City Manager and/or the appropriate staff prior for discussion of our recommendation of leading candidates. This report will include a full listing of all candidates who applied for the position, as well as the cover letters, resumes, and supplemental materials of the recommended group of candidates for further consideration.
We will meet to provide an overview of each recommended candidate, as well as share any concerns or negative information, in order for the City to select finalists to interview. Once a group of finalists has been determined, we will revisit early decisions relating to the finalist interview process.
Peckham & McKenney will notify all candidates of their status. Those candidates selected as finalists will be notified and provided with all necessary information to attend finalist interviews with the City. We will prepare an interview schedule, provide a menu of potential interview questions, and confirm with our point of contact all necessary details.
If necessary, finalists will make their own travel plans and reservations. It is customary that the City reimburse finalists for round-trip airfare, car rental, and lodging necessary to attend the City of Big Bear Lake
Recruitment Proposal
by Peckham & McKenney Executive Search
interviews with the City. We will confirm this with the City representatives at our meeting to recommend candidates.
Finalist Interview Process (on-site or virtual meeting #3) – Mr. Dahlerbruch will provide facilitation during the finalist interview process. An orientation session will be held at the beginning of the process, and we will facilitate a review and discussion of the finalists at the end of the day. Interview materials, including suggested interview questions, evaluation and ranking sheets will be provided. A standard finalist interview process of the leading 4 to 8 candidates is typically conducted within one day. Should the process desired by the City require more than 1 day with Mr. Dahlerbruch, an additional fee will be charged. Typically, the City will then narrow the applicant pool to 2 to 3 candidates and independently conduct the second in-person, one-onone interviews in order to make a final selection.
Qualification – Once the finalist candidate has been selected and a conditional offer has been made by the City of Big Bear Lake, a thorough background check will be conducted that is compliant with the Fair Credit Reporting Act and Investigative Consumer Reporting Agencies Act.
Peckham & McKenney utilizes the services of Sterling Talent Solutions (www.sterlingtalentsolutions.ca. A background check of this nature necessitates a candidate having a conditional offer of employment. We encourage our clients to consider further vetting the candidate through a Department of Justice LiveScan (California clients) in order to ensure that all known criminal history records (beyond seven years) are investigated.
Mr. Dahlerbruch will also personally contact professional references (and/or some additional references), and a full report will be provided. This comprehensive process ensures that only the most thoroughly screened candidate is hired. In addition, negotiation assistance will be provided as requested by the City of Big Bear Lake.
City of Big Bear Lake
Recruitment Proposal
by Peckham & McKenney Executive Search
SEARCH SCHEDULE
This sample schedule anticipates a 14-week process. It can be tailored to achieve the interests of the City of Big Bear Lake relative to receiving input in preparation of the Candidate Profile and the interview process.
ACTIVITY TIME FRAME
Pre-Recruitment
Two Weeks
Six Weeks
• Respond to all inquiries and acknowledge all resumes received within 48 hours Two Weeks
One Week
• Peckham & McKenney notifies all candidates of status in recruitment process Two Weeks
One Week
• Conduct thorough background and reference checks on leading candidate I. Project Organization
• Conference call/meeting to discuss the recruitment process • Formalize project schedule
II. Development of Candidate Profile
• Virtual meeting #1 with the City to discuss Candidate Profile • Develop Candidate Profile/Marketing Brochure and obtain approval • Develop advertising and recruiting plan
III. Recruitment
• Advertise, network, and electronically post in appropriate venues • Distribute candidate profile to industry professionals • Post opportunity on Peckham & McKenney website
• Focused outreach to individuals aligned with the Candidate Profile IV. Preliminary Interviews
• Screen resumes and conduct Internet research
• Identify leading candidates and request supplemental questionnaires • Review supplemental questionnaires
• Conduct preliminary interviews with leading candidates V. Recommendation of Candidates/Selection of Finalists
• Provide written recommendation of candidates to the City • Virtual meeting #2 to provide overview of recommended candidates • City selects finalist candidates for finalist interview process VI. Finalist Interview Process
• Meeting #3 to facilitate finalist interviews
• Assist City throughout process and provide recommendations • City selects candidate or leading 2-3 candidates for further consideration • City conducts second interview process on consecutive day.
VII. Qualification
• Provide negotiation assistance
• Exceed expectations and successfully place candidate who “fits” In today’s competitive recruiting environment, our goal is to make the process as efficient and effective as possible; as such, we ask that our clients work with us to identify future meeting dates that will be published within the Candidate Profile. This will ensure that the momentum of the search process is consistent and that all parties are available thereby leading to a successful result.
City of Big Bear Lake
Recruitment Proposal
by Peckham & McKenney Executive Search
COST OF SERVICES
Cost of Services
Peckham & McKenney is unique among recruiting firms for several reasons including having a fixed allinclusive fee. Over years of experience, we have found that an all-inclusive fee is simpler, cost-effective, and efficient. We also have not changed our fee since our last recruitment for the City of Big Bear Lake. As such, the fee to conduct the search process for your next City Manager is again $27,000. The fee to subsequently conduct the search Director of Tourism Management is $25,000. The reduction in this fee, mindful of this being a completely separate and distinct search, is provided in recognition that some of the Candidate Profile will be transferrable. Our all-inclusive fee includes professional fees and expenses (outof-pocket costs associated with advertising, consultant travel, administrative support / printing / copying / postage / materials, telephone / technology, partial background checks on recommended candidates, and full background check on selected finalist only).
The fee quoted above is for a full recruitment process as described in The Search Process, including 3 to 5 days of meetings according to the particular search. Accordingly, the first meeting (1 to 2 days) is to develop the Candidate Profile; the second meeting (1 day) is to provide a recommendation of candidates; and the third meeting (1 to 2 days) is to facilitate finalist interviews.
Additional Service Costs
The following “menu” details fees for additional requested services. Some fees may be negotiated.
Facilitation of Community Forum $1,500
Community Survey & Analysis of Results $1,500
Additional meeting day (up to four days as detailed herein are included) $1,000/mtg + travel exp Each additional full background check $300/each
Additional placement within organization* $5,000 (if selected within one year) *If the City of Big Bear Lake hires an additional candidate from among those recommended for another position within one year of the close of the recruitment, a fee of $5,000 will be charged to the City.
Process of Payment
One-third of the all-inclusive fee is due as a retainer upon execution of the agreement. This retainer covers upfront and necessary expenses incurred by Peckham & McKenney on the City’s behalf for consultant travel and advertising. If the retainer is not received by Peckham & McKenney within 30 days of execution of the agreement, we will suspend the recruitment process until payment is received. The second one-third of the full payment will be invoiced 1 month from contract execution, and it is due within 30 days following the invoice date. The final one-third of the full payment will be invoiced 2 months from contract execution, and it is due within 30 days following the invoice date.
If the City of Big Bear Lake requires a different payment schedule, this must be agreed upon within the contract. Peckham & McKenney expects payment of all invoices in a timely manner.
City of Big Bear Lake
Recruitment Proposal
by Peckham & McKenney Executive Search
Agreement
Peckham & McKenney is the operating name of City Management Advisors LLC, Anton Dahlerbruch, Managing Member.
Insurance
City Management Advisors doing business as Peckham & McKenney carries Professional Liability Insurance ($1,000,000 limit), Commercial General Liability Insurance ($2,000,000 General Liability, and $4,000,000 Products) and Automobile Liability Insurance ($1,000,000). Our Insurance Broker is B&B Premier Insurance Solutions, Agoura Hills, CA.
Necessary insurance documentation will be provided to the City of Big Bear Lake in a timely manner.
City of Big Bear Lake
Recruitment Proposal
by Peckham & McKenney Executive Search
GUARANTEE AND ETHICS
Placement Guarantee Our placement record is particularly strong in that 89% of the candidates we have placed remain in those positions for over five years. In the unlikely event, however, that a candidate recommended by our firm (external candidates only) leaves your employment for any reason within the first year from the date of appointment (except in the event of budgetary cutbacks, promotion, position elimination, or illness/death), we agree to provide a replacement search for City Manager and/or Director of Tourism Management at a fee of $27,000 and $25,000, respectively.
Reopening the Recruitment Throughout the recruitment process, all of our efforts are made to ensure a successful placement of a candidate who fits the Candidate Profile. It is extremely rare that our recruitment process fails to produce a placement in the first instance. If the search process, however, does not produce a successful placement for City Manager and/or Director of Tourism Management, in recognition of the competitive job market, the fee for a second recruitment process will be $27,000 and $25,000, respectively.
As Albert Einstein said, the definition of insanity is “doing the same thing over and over again and expecting different results.” Prior to reopening the recruitment again, we will thoroughly review with the City what adjustments in approach, compensation, or other variables may be necessary to ensure a successful outcome.
Ethics Time and again, we receive unsolicited comments from clients and candidates relating to our integrity and high ethics.
§ First, we believe in honesty. No client should ever appoint an individual without being fully knowledgeable of the candidate’s complete background and history. Conversely, no candidate should ever enter into a new career opportunity without full disclosure of any organizational “issues.” § We strive to keep everyone involved in a recruitment process informed of the status. Not only do we provide regular updates to our clients, but we also have a reputation for keeping our candidates posted. § As recruitment professionals, we do not recruit our placements -- ever. Should a placement of ours have an interest in a position for which we are recruiting, they may choose to apply. However, if they become a finalist, we ask that they speak to their supervisor to alert them of their intent. § During an active engagement, we do not recruit staff from our client agencies for another recruitment. Nor do we “parallel process” a candidate, thereby pitting one client against another for the same candidate. § We are retained only by client agencies and not by our candidates. While we have a reputation for being actively involved in the profession and providing training, workshops, and general advice to candidates, we represent only our clients. In addition, we always represent and speak of our clients in a positive manner; during the recruitment engagement as well as years after.
City of Big Bear Lake
Recruitment Proposal
by Peckham & McKenney Executive Search
CLIENT REFERENCES
Please feel free to contact any of the following clients as references for Mr. Dahlerbruch and/or speak with Bobbi Peckham as a personal reference for Mr. Dahlerbruch. In addition, we would be pleased to furnish the client contact and phone numbers for any past clients listed in this proposal.
City of Camarillo, CA – City Manager
Mayor Tony Trembley and / or Members of the City Council (805) 701-9768; [email protected]
City of Fort Bragg, CA – City Manager (current search)
Mayor Bernie Norvel or Interim City Manager David Spaur (707) 272-3875; [email protected] or (916) 990-5789; [email protected] City of Moorpark, CA – Assistant City Manager
Troy Brown, City Manager
(805) 517-6212; [email protected]
City of San Dimas, CA – City Manager
Mayor Emmett Badar, Members of the City Council and / or City Attorney Jeffrey Malawy (909) 394-6200; [email protected] or (310) 801-9529; [email protected] City of Santa Barbara, CA – Economic Development Manager, Finance Director, Community Development Director, Information Technology Director Rebecca Bjork, Interim City Administrator, or Wendy Levy, Human Resources Manager (805) 564-5301; [email protected] or (805) 564-5313; [email protected] City of South Gate, CA – Community Development Director, Administrative Services Director, City Manager
Chris Jeffers, Acting City Manager
(323) 563-9503; [email protected]
City of Big Bear Lake
Recruitment Proposal
by Peckham & McKenney Executive Search
DIVERSITY STATEMENT
Peckham & McKenney is committed to diversity in its broadest possible definition in every aspect of each executive recruitment our firm provides. We take pride in the placement of women and applicants of diversity, and are known for long, successful tenures of candidates selected by the agency. In the last 5 years, 53% of Peckham & McKenney placements are women and people of color.
Peckham & McKenney does not discriminate on the basis of race, color, religion, creed, sex/gender, national origin/ancestry, disability, pregnancy, sexual orientation (including transgender status), marriage or family status, military status, or age. We are fully compliant with all applicable federal and state employment laws and regulations in all of our recruitments.
For over 30 years, founder Bobbi Peckham has been a champion of women seeking executive leadership positions within local government. Through leadership positions in organizations, as a speaker at conferences, and in professional roles in city management, other members of our recruitment team additionally have a history of promoting diversity in local government positions. With our diverse team of Recruiters, Peckham & McKenney goes to great lengths to support, promote and advocate for diversity in the recruitment and hiring processes.
In addition to all other outreach methods, our firm utilizes the Local Government Hispanic Network (LGHN), National Forum of Black Public Administrators (NFBPA), and Women Leading Government (WLG) to advertise searches, as well as the National Diversity Network, which ensures placement of your opportunity with the following online venues:
• African American Job Network
• Asian Job Network
• Disability Job Network
• Latino Job Network
• LGBT Job Network
• Retirement Job Network
• Veteran Job Network
• Women’s Job Network
City of Big Bear Lake
Recruitment Proposal
by Peckham & McKenney Executive Search
City Manager
City of Big Bear Lake, California
“Southern California’s Premiere Four Season Resort Community” As a premiere resort community,
the City of Big Bear Lake is
organized to provide services for
many more than its permanent
population. As such, it has a
much larger budget, staff, and
capacity than cities of comparable size. The City
prides itself for consistently being fiscally stable and has a Fiscal Year 2019-20 total operating budget of
approximately $27 million. Major revenues (property
tax, transient occupancy tax (TOT), and sales tax)
are the key to supporting the services required
during peak visitor periods. The City organization
is known for its talented staff of nearly 60 full-time
equivalent members.
Appointed by the City Council, the City Manager
is responsible for carrying out the policies of
the Council and managing all of the operations
and obligations of the City. The remainder
of the organization’s workforce is divided
between the two major Divisions: Government
Services primarily includes Finance, City Clerk,
Administrative Services, Risk Management,
Human Resources and the Performing Arts Center;
Development Services is comprised of Public Works,
Sanitation, Engineering, Planning, Building and
Code Enforcement.
Legal services are provided on contract with Best
Best & Krieger. The San Bernardino County
Sheriff ’s Department provides law enforcement
services. Fire and ambulance services are provided
by the Big Bear Fire Authority, and the City’s water
utility (Department of Water & Power) is the City’s
only enterprise fund.
Over the past decade, the City has successfully
raised the TOT from 6% to 8% to provide superior
services to its highly successful tourism programs.
In 2008, the 2% tax increase in TOT revenue was
approved by the voters with restriction to only use
this new revenue on infrastructure improvements
and visitor serving amenities. For example, the
City completed numerous capital projects that have
greatly enhanced the visitor experience, including
major street improvements, constructing new trails,
upgrading parks, and adding the majestic Boulder
Bay Park, which welcomes visitors at the City’s west
entry. The Village Renaissance Project created one
of the region’s most popular attractions and set the
stage for another multifaceted leisure opportunity.
The Moonridge Corridor will offer additional
recreational amenities as well as dining and shopping
opportunities located near the new zoo and the golf
course for visitors and residents to enjoy. Finding
the balance between positive visitor experiences and
maintaining the high quality of life for residents is
a long-standing objective of the City. In an effort
to attract additional visitors, the City approved
the creation of a Tourism Business Improvement
District (TBID) which is funded by an assessment
on overnight visitors and mountain resort ticket sales.
The TBID has been successful in creating a strong
Visitor’s Bureau which manages the TBID, attracts
and hosts many high quality events, and enhances
services and attractions at numerous tourism venues.
The Community
Located within a two-hour drive of the Los
Angeles-Orange County metropolitan areas and
approximately three hours from San Diego, Santa
Barbara and Las Vegas, Big Bear Lake is a resort
community nestled in the mountains of the San
Bernardino National Forest. It is surrounded by
natural beauty and stunning scenery, the beautiful
fresh water lake sits at 6,743 feet above sea level, and the surrounding alpine terrain offers more than 60
miles of hiking trails rising up to about 9,000 feet.
The City of Big Bear Lake, with unique recreational
amenities and close proximity to large populated
areas, serves as Southern California’s premier fourseason resort.
The abundant attractions in and near the City
include two significant mountain resorts for
skiing, snowboarding and mountain biking. Other
substantial recreational venues provide opportunities
for hiking, fishing, scenic sky chair rides, golf,
boating marinas, and an intimate alpine zoo. The
City’s beautiful and vibrant downtown, better
known as The Village, is one of the most significant
destinations in the region for dining, entertainment,
shopping and social gatherings.
The City of Big Bear Lake’s year-round population
of approximately 5,500 is supplemented virtually
every weekend by tourism and on average swells
to between 40,000 and 100,000 depending upon
scheduled events and seasonal attractions. The
weather is spectacular with the sun shining more
than 300 days a year and offers beautiful winter
snowfall, mild spring and summer temperatures, as
well as colorful fall. The City’s unique housing stock
consists of approximately 10,000 residential units,
with nearly 2,000 registered in the City’s robust
Transient Private Home Rental program. Many of
the remaining housing units are primarily used as
second homes.
To learn more about this beautiful community, visit
www.citybigbearlake.com or www.bigbear.com.
The Organization
The City of Big Bear Lake was incorporated in 1980
and is a charter city operating under the Council/
Manager form of government. Five Council
members are elected from five districts to serve
overlapping four-year terms, and the Mayor is
selected annually from among the Council members.
The City is fortunate to have enjoyed a stable,
professional and highly experienced City Council for
many years. The Council typically meets the second
and fourth Monday of each month.
The Position
This exciting opportunity is available with the
retirement of Jeff Mathieu after proudly serving as
City Manager for the past 13 years.
Big Bear Lake’s next City Manager will possess
the passion and skillset to lead the City’s pursuit
to reach the next plateau of exemplary tourism and
community livability, while effectively managing the
City and its successes. Key initiatives include:
Sustaining City’s Financial Position – Revenues
continue to outpace expenditures. The most recent
year ended with a $1M surplus on a $14M General
Fund budget.
Continually Upgrade Infrastructure & Capital
Assets – Measure Y provides nearly $1.5M annually
to supplement the baseline General Fund asset
investments and numerous grants. The City has an
outstanding track record on securing grants to the
tune of $125M in less than 10 years.
Ensure Highest Quality of Law Enforcement and
Fire Protection – Both the Sheriff ’s Department
and Fire Authority have been enhanced to optimal
levels of service.
2020 General Plan Update – Address community
concerns regarding traffic and circulation as well as
supply of long-term rental housing stock.
Maintain Effective Relationships with Regional,
State, and Federal Agencies – These bonds have
been useful in gaining favorable interagency support
as well as grant funding.
Expand/Diversify Tourism Attractions,
Venues, and Hospitality – Continue to stimulate
enhancements in The Village, at mountain resorts
and expand events through the Tourism Business
Improvement District.
www.peckhamandmckenney.com
Assess Management, Growth, and Enforcement
within Transient Private Home Rental Program
– Highly successful program requires continued
expansion of management and code enforcement.
The City Council is seeking a fresh, energetic,
proactive, innovative, and forward-thinking City
Manager to join them in their pursuit to balance
the homeowner/visitor experience and lead this
outstanding organization of staff members. An
effective communicator to the Council and
community as well as an ambassador to the region
will be successful in this role.
Proven local government executive management
experience is required, and tourism-related or
resort community experience is desired. Minimum
work experience must be as an Assistant City,
Town or County Manager. A highly experienced
current City, Town or County Manager is strongly
preferred. Also, excellent verbal communication
skills are essential. A Bachelor’s degree in public
administration, business administration, or a closely
related field is required. Given potential emergencies
and uncertain road conditions, there is a strong
desire of the City Council that the City Manager
resides within the community.
The Compensation
The City Council is prepared to offer an
attractive and competitive salary to the next
City Manager. A salary range of $215,000
to $265,000 DOQE has been considered. In
addition, the City offers an excellent benefits
package including the following.
Retirement – The City is a member of the
San Bernardino County Employees Retirement
Association (SBCERA), a well-funded system
that offers reciprocity to other plans including
CalPERS. The City currently offers a formula
of 2% @ 55 with prior qualifying public service,
or a formula of 2.5% @ 67 for new participants.
In addition, the City will contribute a matching
457 Deferred Compensation benefit up to 3% of the
employee’s base salary.
Insurance – Excellent insurance plans for
employees including paid family HMO health and
dental coverage. PPO coverage is also available.
Additionally, life insurance and family vision
coverage are provided.
Leave – The selected candidate will receive
negotiated amounts of vacation leave, in addition to
administrative leave, personal days, sick leave and
twelve (12) paid holidays.
Search Schedule
The Recruitment Process
To apply for this exciting career opportunity,
please visit our website at:
Peckham & McKenney
www.peckhamandmckenney.com
Please do not hesitate to contact Bobbi
Peckham toll-free at (866) 912-1919 if you
have any questions regarding this position or
recruitment process.
Resume filing deadline ......................October 7, 2019 Preliminary Interviews ...............October 21-25, 2019 Recommendation of Candidates ......October 28, 2019
Finalist Interview Process ...... November 14-15, 2019
Anticipated Appointment ............ November 25, 2019
These dates have been confirmed, and it is recommended
that you plan your calendar accordingly.
www.peckhamandmckenney.com
City Manager City of Fort Bragg, California
The Community
The City of Fort Bragg, California is a
vibrant coastal community straddling
Highway 1 in scenic Mendocino County.
Surrounded by majestic redwood forests
and beautiful beaches, Fort Bragg
offers small town living with abundant
amenities. Its rich history of fishing,
logging and lumber processing has shaped
the community’s rustic seaside ambiance
and character. Located approximately
165 miles north of San Francisco and
120 miles from Santa Rosa, the City is a
small community of 2.7 square miles and
population of approximately 7,200.
Fort Bragg was founded prior to the
American Civil War as a military
garrison and later was known as a rugged
lumber town. Over the last two decades,
Fort Bragg has transitioned from an
economy based on timber and fishing to
a tourism-based economy. Today, Fort
Bragg is known for an excellent mix of
bed & breakfast inns, hotels, and motels
and numerous private and State Park
campgrounds nearby. As a premier North
Coast destination for visitors from far
and near, well known attractions include
Glass Beach and the Skunk Train, a 131-
year old historic train that travels through
a redwood forest. Fort Bragg is also home
to museums and art galleries, a popular
craft brewery, the Mendocino Coast
Botanical Gardens, a state-of-the-art
aquatic center, and thousands of acres of
State and local parks, forests, beaches and
preserves. Historic downtown Fort Bragg
offers shopping, movies, restaurants, a
world-class microbrewery, and wine
tasting in the surrounding valleys. The
picturesque Noyo Harbor is one of the
most scenic harbors on the West Coast
and is home to a commercial fishing fleet
as well as charter boats offering fishing
and whale watching adventures. With
its abundance of natural beauty and
very mild weather throughout the year,
Fort Bragg offers excellent opportunities
for wildlife viewing, hiking, kayaking,
tide-pooling, golfing, mountain biking
and photography including its newest
attraction – a coastal trail which
expands the entire length of the City
limits and beyond.
Residents of Fort Bragg enjoy a high
quality of life with safe and quiet
residential neighborhoods, good public
schools, a small hospital, excellent and
responsive public services, plenty of
open space, clean air and little traffic
congestion. In addition, with a variety
of quality recreational opportunities
for the public, the community has a
well-established art and cultural scene of
community-based theater, music, fine arts
and crafts.
To learn more about the City of Fort
Bragg, please visit https://city.fortbragg.
com/ and the City’s destination marketing
website www.visitfortbraggca.com.
Vision and Mission
Fort Bragg is the largest city on the coast
between San Francisco and Eureka;
service and retail hub for the entire
Mendocino coast; choice location to
live, work, and visit. Fort Bragg is also
a small town with a strong sense of
community that seeks to preserve its
natural beauty. The City Council views
the combination of these as a unique and
special opportunity to achieve profound,
exemplary and exciting goals that will
lead to the City’s sustainability, resiliency,
and vitality. As such, the successful
candidate should be an individual who
has aspirational goals for the City of
Fort Bragg, is visionary, and will actively
and positively effect the long-range
goals. Some of the goals include public
broadband, energy independence, blue
economy, and water reliability. Toward
these, the following represents the City’s
accomplishments over the past year:
• Established a Desalination-Reverse
Osmosis Treatment System.
• Implemented new Water Conservation
Program to reduce water usage by a
record 30%.
• Initiated a Blue Economy Regional
Coalition effort.
• Completed a feasibility study on the
viability of a municipal broadband
utility.
• Developed a strategic Pension
Obligation Plan – Issued Lease
Revenue Bonds.
• Incubated a Community Land Trust.
• Launched an Economic Development
Incentives and Outreach program for
Central Business District.
• Adopted a new Joint City/County
Solid Waste Franchise Agreement.
The Organization
Incorporated in 1889, Fort Bragg is a
general law city that operates under the
Council-Manager form of government.
The five members of the Fort Bragg City
Council are elected by the voters to serve
overlapping four-year terms. The Mayor
is elected by, and from, the City Council
for a two-year term. The City Council
local law enforcement agencies; and
community wellness and equity. The
City Manager will work collaboratively
with all City departments and the
executive team to achieve these priorities
and support the delivery of quality
public services; an efficient, responsive,
transparent and accountable government;
community health and safety; fiscal
stability; economic vitality; quality land
use, acquisition and development; quality
of life; and citizen involvement. The
executive team is generally comprised of
the Community Development Director,
Director of Finance, Police Chief, and
Public Works Director.
The Ideal Candidate
The City is seeking a strong, generalist
and results-oriented leader with solid
ethics and integrity who has the ability
through excellent communication and
collaboration skills to educate, facilitate
and help bring people and their interests
together. The ideal candidate will have
proven management experience in, and
an understanding of the nature and
dynamics of a working and living in a
small and remote or rural tourism-based
community. A working knowledge
of California land use and planning
appoints the City Manager who serves
at their discretion. The City Council
also appoints members to several boards,
commissions, and committees that assist
the City Council and administration
in carrying out various aspects and
functions of city government. The
members of the City Council also serve
as the governing board for the Successor
Agency to the Fort Bragg Redevelopment
Agency and the Municipal Improvement
District No. 1.
practices, strong budgeting policies,
5-year forecasting, and fiscal discipline.
The City’s annual expenditures for
FY 2021/22 (excluding inter-fund
transfers) is $30.7M primarily consisting
of the General Fund ($20.1M) and 3
Enterprise Funds ($8.1M) inclusive of
capital improvement projects ($15M).
The General Fund includes general
government, public safety, community
services and public works provided by
60 FTEs. Fort Bragg’s General Fund is
reliant on sales tax, transient occupancy
tax, property tax, and fees charged for
services. The City maintains a General
Fund “unassigned fund balance” as an
operating, recession and litigation reserve
of approximately $2.9M, and annually
includes additional contributions to
CalPERS to address the City’s unfunded
liability. One of the current and future
budget and management challenges of
the City is the impact and response of the
multi-year drought. The City Manager
must have a solid finance knowledge and
experience to maintain and improve the
City’s fiscal solvency and vitality.
The Position
The City Manager is responsible for
ensuring implementation of the City
Council’s priorities and for providing
sound and effective management
of the City through the day-to-day
management of all City operations,
prioritizing and organizing goals,
developing and monitoring work
plans, communicating, engaging in the
community, and appropriately allocating
available resources. The City Council’s
FY 2021/22 priorities and goals include:
economic development; creating housing
opportunities; infrastructure projects;
improving coordination of social services,
mental health and emergency response
with the Police Department and other
The City Manager is responsible
for directing and supervising the
administration of all departments of the
City to ensure that laws, ordinances,
orders, resolutions, contracts, leases, and
franchises are enforced and executed,
and for appointing all City employees.
Through 5 departments consisting of
Administrative Services (City Manager,
City Clerk and Information Technology),
Community Development, Finance,
Police, and Public Works as well as
contract services, the City provides
a wide range of services to residents
including public safety, construction and
maintenance of streets and infrastructure,
water and wastewater service, planning
and zoning, and financial management.
A Joint Power Authority provides fire
protection services throughout the City
and the surrounding community. Other
entities not under the City’s jurisdiction
that provide services to the community
include a local school district, community
college district, hospital district,
recreation district, and harbor district.
The City is financially stable through
conservative financial management
principles and knowledge of the
California coastal environment along
with familiarity of working in a small
town setting and organization are ideal.
The new City Manager will encourage
teamwork within the organization,
effectively utilize the skills of an
experienced and high performing staff,
delegate as appropriate, be hands-on and
highly productive, set an example for
strong customer service, and model an
appropriate work/life balance. The City
Manager will be positive and energetic
and capable of engaging in a collaborative
fashion with staff, the Mayor and City
Council, media, regional, State and
federal agencies, non-profits and the
community at-large.
The ideal candidate will be an effective
and engaging communicator with the
public, City Council and staff team with
a disposition and style that is friendly,
extroverted, flexible and agile while
firm and effective. The City Manager
must have a long-range and bigpicture perspective for achieving goals concurrent with prioritizing day-to-day
issues. It is expected that the new City
Manager will play an instrumental role
in leading the staff team in achieving
workforce and affordable housing goals,
encouraging economic development
and cannabis business opportunities,
obtaining grants, managing emergency
/ disasters, resolving risk and legal
matters, sustaining the City’s strong
fiscal position, and moving forward
www.peckhamandmckenney.com
with the City’s long range/visionary
goals. As such, she/he should be strong
in economic development, land use
and procurement, CEQA, planning,
negotiating, and working with the
Coastal Commission as well as have
exceptional soft/people skills. The ideal
candidate, in turn, is bold, innovative,
resourceful; knows when and where to
find information and solutions; strategic
and goal oriented; and insightful.
Furthermore, the ideal candidate should
be able to anticipate issues, navigate
challenges, recognize opportunities, and
see challenges as opportunities. A key to
success in the position will be to develop,
mentor, empower and coach staff; employ
teamwork; delegate as appropriate;
and build staff morale. The new City
Manager will also have the opportunity
to fill key leadership positions and ideally
be with the City for a long time to work
with her/his team for achieving the City
Council’s goals.
This position requires a combination
of knowledge in municipal operations
concurrent with the any combination
of experience, knowledge, education
and abilities to perform the tasks
carried out by a City Manager. Typical
background and experience include a
bachelor’s degree from an accredited
college or university with coursework
in public administration, and 5 years of
progressively responsible administrative
experience in municipal government
at the City Manager, Assistant City
Manager, and/or department head level.
Search Schedule
Filing Deadline: .......................................................... March 16, 2022 Preliminary Interviews: ........................................ March 17 – 30, 2022 Recommendation of Candidates: ................................... April 12, 2022 In-Person Finalist Interview Process: ..................April 20 and 21, 2022 These dates have been confirmed, and it is recommended
that you plan your calendar accordingly.
Compensation and
Benefits
The annual salary will be made based
upon the qualifications of the selected
candidate in a range from $145,000 to
$195,000. In addition, excellent benefits
are offered including but not limited to:
CalPERS retirement; executive leave;
vacation leave; health, dental, and vision
for City Manager and family - 100%
paid by City; technology allowance; life
insurance, long term disability insurance,
employee assistance program, holidays,
and sick leave.
The Recruitment
Process
To apply for this exciting career
opportunity, please submit your cover
letter and resume (including month/year
of employment) via our website:
Peckham & McKenney
www.peckhamandmckenney.com
Resumes are acknowledged within
two business days. Contact Anton
“Tony” Dahlerbruch at 310.567.1554
or 866.912.1919, if you have any
questions regarding this position or the
recruitment process.
MONTHLY REPORTS
Year‐to‐Date (YTD) Period 8 Current Total Percent of YTD to Notes on Budget YTD Budget Budget Deviations
REVENUES
Property Taxes $4,510,600 $2,671,444 59% ($1,839,156) 1 Sales and Use Tax 2,824,000 1,871,912 66% (952,088) 2 Transient Occupancy Tax 4,862,000 5,704,651 117% 842,651 3 Other Taxes 1,017,400 556,490 55% (460,910) 4 Subventions 614,300 23,212 4% (591,088) 5 Building Permits and Fees 332,400 317,442 95% (14,958) 6 Licenses and Permits 1,435,100 1,170,551 82% (264,549) 7 Current Service Charges 879,045 537,196 61% (341,849) Other Revenue 408,240 252,581 62% (155,659) Interfund Transfers 1,245,290 418,579 34% (826,711) 8 Appropriations from Reserves ‐ 200,000 0% (200,000) Appropriations from Fund Balance ‐ 2,720,066 0% (2,720,066) 9 TOTAL REVENUES $21,048,441 $13,524,057 64% ($7,524,384)
EXPENDITURES AND ENCUMBRANCES
Management Services
City Council $198,100 $114,292 58% ($83,808)
City Manager 263,350 176,708 67% (86,642) Public Information 146,000 49,630 34% (96,370) 10 Law Enforcement 5,389,100 3,203,928 59% (2,185,172) City Attorney 280,000 179,430 64% (100,570) Support Services 659,450 441,929 67% (217,521) Administrative Services 2,300,780 1,336,095 58% (964,685) Public Services 4,057,107 2,426,582 60% (1,630,525) Tourism Management 1,400,900 879,046 63% (521,854) Planning & Inspections 1,762,390 1,141,050 65% (621,340) Contributions to Reserves ‐ ‐ 0% ‐ Interfund Transfers 4,591,264 675,791 15% (3,915,473) 11 TOTAL EXPENDITURES AND ENCUMBRANCES $21,048,441 $10,624,482 50% ($10,423,959) NOTES:
1 Revenue received via the property tax roll. Majority received semi‐annually in December and April. 2 Timing difference. Sales Tax payments remitted to the state are distributed to local jurisdictions once processed by CDTFA. 3 Transient Occupancy Tax remittances due the month following the close of the payment period. Actual represents increase visitation through 4th quarter. 4 Timing of franchise fee payments. On track with revenue projection. 5 Budget includes future MWD contribution for boardwalk maintenance. 6 Seasonal building permit activity.
7 Timing of annual vacation rental permit renewals.
8 On track with revenue projection. Snow reimbursement received annually in March. 9 Fund Balance will be applied at year‐end if necessary. 10 Public Information Office position filled in January 2022. 11 Interfund transfers for Capital Projects are processed periodically throughout the project cycle.
Monthly Budget Report ‐ General Fund
February 2022
67% of Fiscal Year Complete
1 of 4
Year‐to‐Date (YTD) Period 8 Current Total Percent of YTD to Notes on Budget YTD Budget Budget Deviations
REVENUES
Licenses and Permits $13,500 $11,725 87% ($1,775) 1
Current Service Charges 5,991,000 3,785,197 63% (2,205,803) 2 Other Revenue 40,000 5,288 13% (34,712) 3 Appropriations from Reserves ‐ 496,500 0% (496,500) Appropriations from Fund Balance ‐ (277,304) 0% 277,304 4 TOTAL REVENUES $6,263,696 $3,802,210 61% ($2,461,486)
EXPENDITURES AND ENCUMBRANCES
Public Services $2,014,190 $1,412,785 70% ($601,405) 5
BBARWA Contract 2,831,000 1,457,444 51% (1,373,556) Contributions to Reserves ‐ ‐ 0% ‐ Interfund Transfers 1,418,506 411,591 29% (1,006,916) 6 TOTAL EXPENDITURES AND ENCUMBRANCES $6,263,696 $3,281,819 52% ($2,981,877) NOTES:
1 Seasonal permit activity.
2 Revenue received via the property tax roll. Majority received semi‐annually in December and April. 3 Year‐to‐date represents two quarters of interest earnings and lower interest rates. 4 Fund Balance will be applied at year‐end if necessary. 5 Annual insurance premiums payable in July.
6 Interfund transfers for Capital Projects are processed periodically throughout the project cycle.
Monthly Budget Report ‐ Sanitation
February 2022
67% of Fiscal Year Complete
2 of 4
Year‐to‐Date (YTD) Period 8 Current Total Percent of YTD to Notes on Budget YTD Budget Budget Deviations
REVENUES
Service Charges and Other Revenue $3,637,200 $2,127,577 58% ($1,509,623) 1 Appropriations from Reserves ‐ ‐ 0% ‐ TOTAL REVENUES $3,637,200 $2,127,577 58% ($1,509,623)
EXPENDITURES AND ENCUMBRANCES
Public Services $1,128,740 $612,000 54% ($516,740)
Big Bear Disposal Contract 2,326,100 1,340,473 58% (985,627) Interfund Transfers 240,000 80,403 34% (159,597) 2 Contributions to Reserves ‐ ‐ 0% ‐ Contribution to Fund Balance ‐ (57,640) 0% 57,640 TOTAL EXPENDITURES AND ENCUMBRANCES $3,637,200 $2,032,876 56% ($1,604,324) NOTES:
1 Revenue received via the property tax roll. Majority received semi‐annually in December and April. 2 Interfund transfers for Capital Projects are processed periodically throughout the project cycle.
Monthly Budget Report ‐ Refuse
February 2022
67% of Fiscal Year Complete
3 of 4
Year‐to‐Date (YTD) Period 8 Current Total Percent of YTD to Notes on Budget YTD Budget Budget Deviations
REVENUES
Transient Occupancy Tax $1,620,000 $1,901,721 117% $281,721 1 Other Revenue 22,400 4,957 22% (17,443) 2 Appropriations from Fund Balance ‐ 784,574 0% (784,574) 3 TOTAL REVENUES $2,426,974 $1,906,678 79% ($520,296)
EXPENDITURES AND ENCUMBRANCES
Interfund Transfers $2,426,974 $53,298 2% ($2,373,676) 4 TOTAL EXPENDITURES AND ENCUMBRANCES $2,426,974 $53,298 2% ($2,373,676) NOTES:
1 Transient Occupancy Tax remittances due the month following the close of the payment period. Actual represents increase visitation through 4th quarter. 2 Year‐to‐date represents two quarters of interest earnings and lower interest rates. 3 Fund Balance will be applied at year‐end if necessary. 4 Interfund transfers for Capital Projects are processed periodically throughout the project cycle.
Monthly Budget Report ‐ Measure Y
February 2022
67% of Fiscal Year Complete
4 of 4
Public Engagement/Outreach Report – March 2022
Meetings attended:
Sugarloaf Property Owners Association – 3/16/2022
Community Visioning Interviews – 3/14/2022
RTAC – 3/10/2022
Utility Coordination Meeting – 3/10/2022
Planning Commission – 3/16/2022
City Council – 3/7/2022
MountainTop Talk – 3/3/2022
Social Media Summary:
The City continues to attract new followers and audiences through its social media accounts and content creation. Below is a snapshot of the engagement in the month of March.
Twitter
Stories posted to www.CityBigBearLake.com in March:
April 4 council meeting preview (3/31/22)
Larry Vaupel Named City of Vista Economic Development Director (3/30/22) Big Bear Polar Plunge is Saturday (3/30/17)
2021 Tourism Management Report released (3/29/2022)
New Episode of Mountain Minute (3/29/22)
Supervisor speaks to sugarloaf Property Owners Association (3/17/22) It’s Fix a Leak Week (3/16/22)
City Hall phones are down (3/6/22)
City of Big Bear Lake in the News
Larry Vaupel leaves post at city
https://bigbeargrizzly.net/news/6959/larry-vaupel-leaves-post-at-city/ MWD scraps hatchery plans
https://bigbeargrizzly.net/news/6958/mwd-scraps-hatchery-plans/ Down Rowe draws SRO crowd
https://bigbeargrizzly.net/news/6932/down-rowe-draws-sro-crowd/ MountainTop Talk
https://bigbeargrizzly.net/news/6844/mountaintop-talk-what-are-you-talking-about/ California Court Rules Against Big Bear Development Over Wildfire Concerns, Harms to Rare Plant
https://biologicaldiversity.org/w/news/press-releases/california-court-rules-against-big-beardevelopment-over-wildfire-concerns-harms-to-rare-plant-2022-03-11/ Visit Big Bear Introduces a New Look
https://kbhr933.com/big-bear-news-kbhr-93-3-102-5/visit-big-bear-introduces-a-new-look/ Discover Great Green Adventures in Big Bear Lake
https://www.outsideonline.com/outdoor-adventure/hiking-and-backpacking/discover-greatgreen-adventures-in-big-bear-lake/ 21 top things to do in Big Bear Lake, California
https://www.msn.com/en-us/travel/tripideas/21-top-things-to-do-in-big-bear-lakecalifornia/ar-AAVIc0C Prescribed Burn in Big Bear Lake Scheduled for Friday
https://kbhr933.com/big-bear-news-kbhr-93-3-102-5/prescribed-burn-in-big-bear-lakescheduled-for-friday/ Motorcycle Fatality on Big Bear Boulevard
https://kbhr933.com/big-bear-news-kbhr-93-3-102-5/overnight-road-closure-due-to-traffic-fatality-onbig-bear-boulevard/ The Big Bear baby bald eagle needs a name. Here’s how to enter the naming contest https://www.sbsun.com/2022/03/15/the-big-bear-baby-bald-eagle-needs-a-name-heres-howto-enter-the-naming-contest/ Big Bear bald eagle hatches; first feeding in snow caught on camera https://www.dailynews.com/2022/03/04/big-bear-bald-eagle-hatches-first-feeding-in-snowcaught-on-camera/ City Podcast Episodes produced/posted in the month of March:
Mountain Minute 3/29/22 – 116+ downloads
Mountain Minute 3/15/22 – 155 downloads
Mountain Minute 3/8/22 – 105 downloads
Mountain Minute 3/1/22 – 105 downloads
Videos shot and/or produced/published in the month of March:
Business Owner Spotlight – Jesse Torres, Paisley Boutique 2021 tourism report – Larry Vaupel, Former Director of Tourism Management
Elevation 6752'
The Official Newsletter of the City of Big Bear Lake, CA Elevation 6752', composed monthly by City staff is presented to keep our residents, property owners, investors, businesses, and visitors well-informed about the City of Big Bear Lake's issues, projects, and initiatives.
Issue #22-3 - Published March 31, 2022
Decrease continues in New COVID Cases
The number of new cases of COVID-19 reported in the
Big Bear Valley continues to decrease significantly with only 10 new total cases reported between February 24
and March 12.
During the week of March 6 - March 12 only three new
cases were reported in the Valley. The Big Bear Valley is currently trending at 56.4 percent below the countywide average for new cases.
Since the COVID-19 cases began appearing in the Big
Bear Valley there have been a total of 2,622 cases among residents. Sadly, the deaths of 52 Big Bear Valley residents have been attributed to COVID.
Additional Vaccination Clinics Scheduled in April
The City continues to partner with San Bernardino County to offer COVID-19 vaccination clinics, with clinics currently scheduled for April 8, and April 29. Appointments are encouraged (visit this website), but walk-ins are also welcome between 10 am and 2 pm. If you haven't already been vaccinated, or need a booster, please do so soon.
City Council decides on single redistricting map, final approval in April Every 10 years, cities with by-district election systems must use new census data to review and, if needed, redraw voting district lines to reflect how populations have changed. This redistricting process ensures all districts have nearly equal population and nearly equal representation on the City Council.
California State Law requires that voting districts be redrawn after the most recent census.
After engaging in a thorough process that included input and draft maps submitted by members of the public and by a redistricting consulting firm, a final map needs to be adopted no later than April 17 to comply with the California Fair Maps Act.
City Council reviewed a total of 18 redistricting map options throughout this process and ultimately narrowed the options to two maps. At their March 7 meeting, the Council selected Option one, which will be formally adopted at the regular meeting on April 4. For more information visit the City's redistricting page here. The selected option for approval is presented below:
April 4 council meeting preview
In addition to the adoption of a new district boundaries several other items of interest will be featured at Monday's City Council meeting.
The City is expected to authorize and agreement with DKS Associates for the facilitation of the upcoming community visioning process. The community visioning process will take place over the next 6-9 months, and will include significant community and stakeholder engagement, an appointed citizen steering committee, development of a new community vision and development of an action plan.
The City will be accepting and administering funding from the "CA 4 ALL" Youth Workforce Development Program Grant on behalf of the Southern California Mountains Foundation. The grant will provide youth employment and job development opportunities for youth in the area and the funding would allow for a year round trails crew to assist in the ongoing maintenance of the existing trails network throughout the City of Big Bear Lake and the Valley. The City's role is to sponsor the application and administer the funding on behalf of the Foundation and the City's costs would be covered through the grant. The grant has been awarded in the amount of $1,467,000 and the establishment of the trails crew would begin on July 1, 2022.
Other items on the agenda include authorizing bid solicitations for Stanfield Cutoff public restrooms site preparations, the summer street rehabilitation project, and the Jay Bird Lane sanitary sewer main replacement project. Staff will also provide an update on the Moonridge Corridor Improvements Project as work will resume in April.
Significant construction in Moonridge are to resume in April City staff and Granite Construction, the City's contractor, are gearing up for the resumption of construction activities associated with the Moonridge Corridor Improvements Project. Initial work involving sub-surface utilities was completed in summer and fall 2021, and construction of street and streetscape improvements will resume in April 2022. The project is expected to be complete by fall 2022, and will include a complete transformation of the Moonridge Road corridor between Elm Street and the Club View Drive.
The project includes the reconstruction of the entire roadway in this area, the installation of two new traffic calming roundabouts, a new center median, new sidewalks, a new bicycle path, landscaping features, and the installation of new lighting, street furniture, and other amenities. This nearly $9 million project is funded exclusively with San Bernardino County transportation funds and transient occupancy tax revenues derived from overnight visitors.
City staff and Granite construction will be working hard to minimize disruption and inconvenience during construction, however, there will likely be some level of disruption and inconvenience in this area between April and November 2022. The City will be posting regular project construction updates on the City's website and social media platforms throughout construction.
The City is excited to improve this long-awaited, transformational project this year. For more information visit the project webpage.
Planning commission approves events
The Big Bear Lake Planning Commission has recently approved annual events in 2022 to take place including:
the Spartan Race at Snow Summit May 14 and 15
Big Bear Lake Grill and Chill and KC Barbeque State Championships on May 28, 29 and 30.
Big Bear Lake Antique Car Club Fun Run and Car Show to be held on August 12 – 14. Mark your calendars!
Free trolley ridership skyrockets
The Mountain Area Transit Authority has had a busy year. The transportation organization’s free Trolley service has gained a lot of steam in just one year.
In January alone, the free service recorded a record ridership of 17,054 compared with just 4,487 one-year prior. This represents a 280 percent increase in ridership during a one-year period and has helped ease traffic congestion and protect our mountain air quality by reducing emissions.
Check out more on the Free Trolley Service by visiting www.mountaintransit.org County Supervisor Dawn Rowe speaks to Sugarloaf Property Owners Association
San Bernardino County 3rd District Supervisor Dawn Rowe spoke to a packed crowd Wednesday night at the Sugarloaf Property Owners Association meeting.
The standing room only crowd comprised residents, Big Bear Lake City Council members, Big Bear CSD board members, and many others. Rowe addressed a myriad of concerns facing valley residents, who submitted questions ranging from vacation rental ordinance enforcement to Burro crossing road signs and everything in between.
Supervisor Rowe covered an in-depth county update of her own before spending the rest of the allotted time fielding questions from residents. Of note, Rowe said that since the recently approved redistricting, her district geography has grown from 3,700 square miles to more than 10,000. She also represents more than 100,000 unincorporated San Bernardino County residents, including those throughout the Big Bear Valley. This puts her well above her fellow supervisors in being a representative for those living in unincorporated areas, bringing challenges that are unique to her constituency.
"I was pleased with the tremendous turnout we had last night and enjoyed the opportunity to address concerns of area residents,” Rowe said. “It's important for Big Bear constituents to stay actively engaged to ensure their elected officials have a clear understanding of the issues they face. I look forward to continuing the dialog as we work together to address area priorities.” Rowe on several occasions encouraged folks to come to the San Bernardino County Board of Supervisors meetings to lend their voice to the issues that matter, because as one of five supervisors, she can only do so much. A few of the high points Rowe said the county is working on:
The county is modifying its vacation rental ordinance to strengthen restrictions and enforcement.
San Bernardino County’s media team is reaching out to visitors with messages on staying respectful while visiting the mountains.
The County matched the City of Big Bear Lake’s illegal parking fees to ensure no one was incentivized to park anywhere in the Big Bear Valley illegally.
She expressed her support for the Replenish Big Bear project.
The Stanfield roundabout project continues to progress and is now in the environmental review stage.
The County Public Works Department has looked at the continual flooding of Big Bear Airport, determined a potential fix, and Supervisor Rowe is looking at funding options to implement the improvement.
Rowe closed her remarks and took several questions from the audience. It was her second recent trip up the Mountain, as she also attended the March 7, Big Bear Lake City Council meeting.
Former Big Bear Lake mayor left lasting impact
Elected in 1994 and serving as the City’s tenth mayor from 1994 – 1998, Neal Hertzman, passed away Monday at the age of 92. He was heavily involved in the community away from the Dais, helping to organize Old Miners Days, serving on the Senior Center Board of Directors and serving in the Kiwanis Club of Big Bear Valley.
A mechanical engineer by trade, Hertzmann worked on several of the Falcon Missiles for Hughes Aircraft as well as the lunar unmanned soft landing spacecraft development that preceded the Apollo manned landings. Despite a successful career in engineering, Hertzmann always felt a call to serve his community. He served on the Palos Verdes Board of Education for eight years in the 1980s including twice serving as its president.
“Neal Hertzman loved Big Bear and the people of our Valley,” said Current Mayor Rick Herrick. “He taught me the art of patience and the ability to listen for inspiring ideas no matter where they sprang from. I will miss him, and more importantly, we will miss him. Neal, thank you for making our home in the sky a better place.” Moving to Big Bear Lake to retire in 1988, Hertzmann was appointed to the Big Bear Lake Department of Water and Power Board by 1993 and won election to the City Council in November of 1994.
Immediately he was appointed by his colleagues as mayor, an honor that would be repeated for his next three years of service. In the 20-year anniversary and First 20 Years of Big Bear Lake publication, Hertzmann recalled the difficulty of his first council meeting as they were confronted with an appeal to a Planning Commission decision and, later that night, the departure of the City Manager.
“We had a good, hard-working council that always got along and treated each other with respect,” Hertzmann said in his autobiography in the publication. “Probably of most importance, the staff was improved tremendously through development and training of existing personnel or by hiring experienced new people. It is clear to me that the City is in much better shape now than it was when I joined the Council. I can only hope that this progress is continued for many years to come.” Hertzmann served on a number of different boards and committees including four years on the Mountain Area Regional Transit Authority (two years as chair); Director of SANBAG (now SBCTA) for four years; Four years as the City’s representative on the League of California Cities, including one year as the Vice President of the Desert-Mountain Division; and more.
After leaving the council, Hertzmann didn’t slow down, being reappointed to the DWP board, serving as Vice-Chairman of the Discovery Center Gala 2000, serving as Vice President of the Old Miners’ Association and as Chairman of the Board of the Silent Valley RV Park.
Hertzman no doubt left a lasting positive impact on the Big Bear Valley and will be sorely missed.
Director of Tourism Management headed to Vista
The City of Big Bear Lake's Director of Tourism Management Larry Vaupel has accepted a job as the Director of Economic Development in Vista, Calif.
During his time with the City of Big Bear Lake, Vaupel transformed the City's vacation rental program, from implementing a new ordinance, to rolling out a software and system that replaced manual paper and singleuse software.
We wish him well.
Did You Know?
That The Village area in Big Bear Lake attracts more than 1.7 million visitor days per year. That's 600,000 more visits than Death Valley National Park received in 2021. More than one million visitor days are also spent on Big Bear Valley's network of trails.
For more statistics check out the annual tourism report on our YouTube page here.
Sign Up for Elevation 6752' -
The Official Newsletter of the City of Big Bear Lake!
Thank you for checking out this issue of Elevation 6752', the official newsletter of the City of Big Bear Lake, CA! This newsletter is presented to keep you well-informed about the City's issues, projects, and initiatives, and is complemented by other public communications strategies as needed. The City Council, Planning Commission, City staff, and numerous others are all working hard to provide the highest quality City services, in a helpful and professional manner, and promote new public and private investment in our community - in order to enhance the quality of life and visitor experience - and we want to make sure you are well-informed about our efforts on your behalf!
The easiest way to stay-informed about the City of Big Bear Lake is to sign up for this email newsletter.
It's easy to sign up - simply visit https://www.citybigbearlake.com/ and click on "Text & Email Notifications" in the top center of the homepage. Simply click on the link, enter your name and email address, and you're all set. Signing up will ensure you receive the new Elevation 6752' newsletter each month, and also any special communications from the City of Big Bear Lake for emergency situations, special events, and more.
In addition to the new Elevation 6752' newsletter, you can also get the latest information from the City of Big Bear Lake via the following digital platforms:
Visit our website at https://www.citybigbearlake.com/
"Like" us on Facebook - City of Big Bear Lake - City Government Follow us on Twitter - @CityofBBL
Follow us on Instagram - @citybigbearlake
Sign up for text message alerts - https://www.citybigbearlake.com/index.php/email-notifications Email our Public Information Officer at [email protected] or call him directly at (909) 752- 2875
Please help us spread the word, and share this new City newsletter with your friends, family, other residents, property owners, frequent visitors, or anyone else who is interested in Big Bear Lake! Ryan Orr, Public Information Officer
[email protected]
City of Big Bear Lake
39707 Big Bear Blvd. PO Box 10000, Big Bear Lake, CA 92315 Phone: (909) 866-5831 | Fax: (909) 866-5491
www.citybigbearlake.com