CITY COUNCIL
REGULAR MEETING AGENDA
JUNE 6, 2022
Meeting Time - 6:00 p.m.
Meeting Location - Hofert Hall, 39707 Big Bear Boulevard, Big Bear Lake, CA 92315 __________________________________________________________________________________________
COUNCILMEMBERS
MAYOR RICK HERRICK
MAYOR PRO TEM BYNETTE MOTE
COUNCILMEMBER ALAN LEE
COUNCILMEMBER PERRI MELNICK
COUNCILMEMBER RANDALL PUTZ
CITY STAFF
INTERIM CITY MANAGER JEFF MATHIEU
CITY ATTORNEY STEPHEN DEITSCH
CITY CLERK ERICA STEPHENSON
Please Note: Agenda items may be moved at the discretion of the City Council.
The public is encouraged to submit written public communications about any item on this meeting agenda, or about any subject matter within the jurisdiction of the City, to the City Clerk in person, via mail or by email at [email protected]. If your comment is related to a specific Agenda item, please identify the Agenda item in the header of your letter or the subject line of your email. All written communications received by the City Clerk prior to the meeting will be distributed to the City Council prior to the start of the meeting, however, the public is encouraged to submit comments by 8:00 am on the day of the meeting to ensure adequate time for Council review and consideration.
OPEN SESSION
CALL TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
Invocation will be led by Tom Owens, Associate Pastor from Big Bear Foursquare.
ROLL CALL
PUBLIC COMMUNICATIONS
Public comment is permitted at this time only on consent calendar items and other matters not listed on the posted agenda that are within the subject matter jurisdiction of the City. Please note that State law prohibits the City Council from taking any action on items not listed on the agenda. There is a three-minute maximum time limit when addressing Council during this time period. The time limit is subject to adjustment at the discretion of the Presiding Officer.
Speakers are limited to their individual maximum time limit and other members of the public cannot cede their
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speaking time to another person. Public comment on items listed on the posted agenda (public hearing & discussion/ action items) will be taken at the time each item is called for discussion.
1. CONSENT CALENDAR
1.1 APPROVAL OF DEMANDS – CHECK ISSUE DATE 04/21/2022 THROUGH 05/25/2022 IN THE AMOUNT OF $1,111,647.65 AND THE APRIL 2022 TREASURER’S REPORT
1.2 APPROVAL OF MEETING MINUTES FROM THE MAY 2, 2022 REGULAR MEETING OF CITY
COUNCIL
1.3 RESOLUTION AWARDING A CONSTRUCTION CONTRACT FOR THE STANFIELD
RESTROOM SITE IMPROVEMENTS
City Council will consider a formal resolution awarding a construction contract to Bear Valley Paving (Big Bear Lake, CA) for the Stanfield Restroom Site Improvements. Included in the Fiscal Year 2021-22 Capital Improvement Program budget is the establishment of a public restroom facility at the corner of Stanfield Cutoff and Big Bear Boulevard. In November 2021, the City Council authorized the purchase of a prefabricated restroom facility for installation at this site and the restroom is tentatively set to arrive in August or September 2022. In May 2022, the City Council authorized staff to initiative a bid solicitation for the necessary site improvements and utility work to be completed at the Stanfield Cutoff site to receive the restroom upon delivery. The results of the bid solicitation have found Bear Valley Paving to be the lowest responsive bidder and staff is recommending an award of construction contract to them. Upon the award of contract, work will commence in July 2022 and will be completed prior to the arrival of the restroom facility.
1.4 RESOLUTION AWARDING A CONSTRUCTION CONTRACT FOR THE SMORE I PROJECT TO S. PORTER, INC. AND AMENDMENT TO THE MOU WITH THE SOUTHERN CALIFORNIA
MOUNTAINS FOUNDATION FOR PROJECT LANDSCAPING
City Council will consider a formal resolution awarding a construction contract to S. Porter, Inc (Big Bear Lake, CA), for the SMORE I Project in the amount of $301,085. The Stanfield Marsh Outdoor Recreation and Education (SMORE) Project, Part I, will improve bicycle and pedestrian connectivity in the Stanfield Marsh area by constructing new paved paths from the parking areas to the boardwalks, in between the boardwalks, and from the eastern terminus of the boardwalks to Division Creek. This is one of several projects that the City has included within the Five-Year Capital Improvement Program in this area. Upon the award of contract, work will commence in July 2022 and be completed prior to the end of the construction season. Additionally, it is requested that the City Council amend an existing MOU with the Southern California Mountains Foundation for project landscaping to extend the term through December 31, 2022, to align the term with the project timeline. This project is funded primarily with an Environmental Enhancement and Mitigation Grant with the local match provided by Measure Y Funds.
1.5 RESOLUTION AWARDING A CONSTRUCTION CONTRACT AND PURCHASE ORDER FOR
THE ANNUAL STREET REHABILITATION PROJECT
City Council will consider a formal resolution awarding a construction contract to Bear Valley Paving (Big Bear Lake, CA) for the Annual Street Rehabilitation Project. The annual street rehabilitation project focuses on the reconstruction, overlay, and paving of City streets to preserve their lifespan and functionality. The project, as designed for the upcoming fiscal year, includes these efforts over approximately 1.7 miles. Upon award of the contract, as recommended by staff, work will commence in July and be completed during the
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summer construction season. Funding for this project is included in the Five-Year Capital Improvement Program Budget for FY 2022-23.
1.6 RESOLUTION AWARDING A CONSTRUCTION CONTRACT FOR THE JAY BIRD LANE
SANITARY SEWER MAIN REPLACEMENT PROJECT
City Council will consider a formal resolution awarding a construction contract to Romans Construction (Big Bear Lake, CA) for the Jay Bird Lane Sanitary Sewer Main Replacement Project. Included in the Five-Year Capital Improvement Program from Fiscal Year 2022-23 is a project identified to replace approximately 718 linear feet of sanitary sewer main along Jay Bird Lane from Tulip Lane to Edgemoor Road as the sewer main is suffering from significant back up concerns due to root intrusion, pipe integrity, and a portion of the line being undersized. While the initial plans called for the full replacement of the sewer main, staff developed alternative plans that called for a portion of the sewer main to be lined as a part of an active sewer lining project and the undersized portion will be fully replaced with a larger, 8” sewer main. The work for this project will include the replacement of approximately 200 linear feet of sewer main and the construction of a new sewer manhole. Upon award of contract, as recommended by staff, work will commence in July and be completed during the summer construction season. Funding for this project is included in the Five-Year Capital Improvement Program Budget for Fiscal Year 2022-23.
1.7 RESOLUTION AUTHORIZING A NOTICE OF COMPLETION FOR THE DEMOLITION OF STRUCTURES LOCATED AT 794 AND 808 IRIS DRIVE
City Council will consider a formal resolution authorizing a Notice of Completion for the Demolition of Structures Located at 794 and 808 Iris Drive. In February 2022, City Council awarded a contract to UBD, Inc. (North Hollywood, CA) for the demolition of these City-owned structures located in the northeastern corner of the Civic Center campus. The project has been completed to the satisfaction of staff and it is recommended that the City Council authorize the filing of a Notice of Completion. The final contract expenditure was $51,415 and the adopted budget for this effort was $85,000.
1.8 RESOLUTION AUTHORIZING A NOTICE OF COMPLETION FOR THE ANNUAL STREET
STRIPING PROJECT
City Council will consider a formal resolution authorizing a Notice of Completion for the Annual Street Striping Project. In April 2022, City Council awarded a contract to Chrisp Company for the Annual Street Striping Project, which includes line striping throughout the City including long lines, legends, stop bars, and crosswalks. The project has been completed to the satisfaction of staff and it is recommended that the City Council authorize the filing of a Notice of Completion. The final contract expenditure was $32,251 and the adopted budget for this effort was $50,000.
1.9 RESOLUTION AUTHORIZING A BID SOLICITATION FOR THE STANFIELD MARSH
BOARDWALKS IMPROVEMENTS PROJECT
City Council will consider a formal resolution authorizing a bid solicitation for the Stanfield Marsh Boardwalks Improvements Project. In September 2021, the City Council authorized staff to execute the transfer of the Stanfield Marsh Boardwalks and some adjacent properties from the Big Bear Municipal Water District to the City of Big Bear Lake. The boardwalks are approximately 2,200 feet in length, attract a significant amount of public use, and need significant rehabilitation. Included within the proposed Fiscal Year 2022-23 Capital Improvement Project is funding to do significant upgrades to the boardwalks by replacing the decking and handrails. These improvements will stabilize the boardwalks, eliminate trip and
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other safety hazards, and improve the aesthetics of these assets. Funding is provided through Measure Y and a one-time contribution of $500,000 from the MWD as a part of the transfer agreement. Staff will initiate the bid solicitation immediately and assuming the receipt of favorable bids staff intends to present a contract for the consideration of the City Council in July 2022 with the intent to complete the project during the summer construction season.
1.10 RESOLUTION AUTHORIZING STAFF TO FILE CLAIM FORMS AND SUBMIT
REIMBURSEMENT REQUESTS FOR TDA FUNDING ASSOCIATED WITH THE ALPINE
PEDAL PATH RATHBUN CREEK EXTENSION PROJECT
City Council will consider a formal resolution authorizing staff to file claim forms and submit reimbursement requests for TDA funding associated with the Alpine Pedal Path Improvements Project. In the fall of 2021, the City Council accepted as complete the Alpine Pedal Path Rathbun Creek Extension Project, a project which constructed a multipurpose pathway from Stanfield Cutoff and Big Bear Boulevard to Rathbun Creek where it intersects Sandalwood Drive. The project was funded by significant grant funds, including approximately $175,000 in TDA Article 3 Funds which were awarded by the San Bernardino County Transportation Authority in 2016. As staff is working to close out this project and seek reimbursement of all grant funds, it was determined that the reimbursement of the TDA funds requires an authorizing resolution.
The resolution presented for consideration satisfies all requirements of the funding and will enable the City to receive the full funding reimbursement of $175,000.
1.11 RESOLUTION AUTHORIZING PROFESSIONAL SERVICE AGREEMENTS WITH SELECTED
ON-CALL CONSULTANTS FOR PLANNING/ARCHITECTURAL, ENVIRONMENTAL
REVIEW, GEOGRAPHIC INFORMATION, ENGINEERING, BUILDING AND INSPECTION
SERVICES
City Council will consider a formal resolution for on-call consultant services to support the Community Development Department and Public Services Department with current levels of service. Based on a Request for Qualifications (RFQ) process, the City will establish a list of qualified consultants from which the City may utilize on an as-needed basis. The RFQ identified the City’s desire to establish a list of on-call consultants to support planning and architectural, environmental review, geographic information, engineering, and building and inspection services. The selected consultants will remain on the pre-qualified on-call list for at least three years, with up to two one-year extensions possible.
1.12 RESOLUTION EXTENDING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF BIG BEAR LAKE AND THE TEAMSTERS LOCAL 1932, GENERAL EMPLOYEE
UNIT FOR ONE YEAR
City Council will consider a formal resolution extending the Memorandum of Understanding (MOU) between the City of Big Bear Lake and the Teamsters Local 1932, General Employee Unit, by one year, through June 30, 2023. The proposed MOU extends all current terms, establishes an 8% cost-of-living adjustment (COLA) for the City’s represented employees, effective July 1, 2022 and indicates the City will perform a classification / compensation study in the upcoming fiscal year.
1.13 RESOLUTION ADOPTING THE CITY’S FY 2022-23 SALARY RANGES City Council will consider a formal resolution adopting the City’s FY 2022-23 Salary Ranges. All of the City’s represented job classifications have been increased by a proposed 8% cost-of-living adjustment (COLA). The proposed FY 2022-23 Salary Ranges would become effective on July 1, 2022.
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1.14 RESOLUTIONS AUTHORIZING THE CITY’S NOVEMBER 8, 2022 GENERAL MUNICIPAL
ELECTION
City Council will consider three (3) formal resolutions regarding the November 8, 2022 General Municipal Election that will call and give notice of the upcoming election, request that the San Bernardino County Board of Supervisors consolidate the election with the statewide election, and adopt regulations for candidates for elective office pertaining to candidate statements.
1.15 RESOLUTION ADOPTING THE STATEMENT OF INVESTMENT POLICY FOR FY 2022-23 City Council will consider a formal resolution authorizing the adoption of the Statement of Investment Policy for Fiscal Year 2022-23. The City’s formal Investment Policy prioritizes safety and liquidity over yield, and is unchanged from FY 2021-22.
1.16 RESOLUTION ADOPTING THE APPROPRIATIONS LIMIT FOR FY 2022-23 City Council will consider a formal resolution that will establish the City’s appropriations limit for Fiscal Year 2022-23. Under State law, the City’s formal appropriations limit is $47,618,949 and the proposed FY 2022-23 budget is well below this limit.
ITEMS REMOVED FROM THE CONSENT CALENDAR
2. PUBLIC HEARING
Any person may appear and be heard in support or in opposition to the proposal at the time of the hearing. If you challenge the action in court or an administrative proceeding, you may be limited to raising only those issues which you or someone else raised at the public hearing described in the notice, or in written correspondence delivered to the City at or before the public hearing.
2.1 RESOLUTION ADOPTING THE FISCAL YEAR 2022-23 BUDGET
City Council will conduct a public hearing to receive comments regarding the Fiscal Year 2022-23 City budget. Following the public hearing, Council will consider a formal resolution adopting the Fiscal Year 2022-23 Budget and 5-Year Capital Replacement / Improvement Plan (CIP) through Fiscal Year 2026-27.
The City remains in a strong fiscal position with a total fund balance of approximately $20 million across all funds of which approximately $13.1 million represents the balance in the City’s operating funds. The Fiscal Year 2022-23 Budget includes appropriations for enhanced customer service, interagency contributions to public transit, an enhanced law enforcement contract, a new solid waste franchise agreement, and an investment of $7.9 million in capital replacements and improvements.
2.2 RESOLUTION TO LEVY AND COLLECT ASSESSMENTS WITHIN THE VILLAGE MAINTENANCE ASSESSMENT DISTRICT NO. 1-92 FOR FISCAL YEAR 2022-23 City Council will consider a formal resolution authorizing the levy and collection of assessments within the Village Maintenance Assessment District for Fiscal Year 2022-23. The assessments support ongoing maintenance activities within the Village area and property owners are assessed based upon the total amount of street frontage they own within the assessed area. The assessment amounts were adopted in June 2021 through a noticed Proposition 218 hearing whereby the City Council approved a rate structure that included
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a five-year rate increase through Fiscal Year 2025-26. The assessment for Fiscal Year 2022-23 is $28.00 per linear foot and will result in a total collection of approximately $144,000.
2.3 RESOLUTION APPROVING THE PLACEMENT OF BIG BEAR LAKE DEPARTMENT OF
WATER AND POWER WATER STANDBY FEES ON THE TAX ROLL
City Council will conduct a public hearing to receive comments regarding the placement of water standby fees on the FY 2022-23 tax roll, and will consider a formal resolution authorizing the adoption of a written report concerning water standby fees and directing that the charges be collected via the tax roll in FY 2022-
23. The proposed fee is $53 per vacant parcel, with additional charges for properties over one acre in size dependent upon the amount of street frontage. This fee has not been changed since FY 1991-92, and no fee changes are proposed for FY 2022-23.
3. DISCUSSION/ACTION ITEMS
3.1 COUNCIL ACTION NEEDED RELATED TO THE PETITION ENTITLED “INITIATIVE MEASURE AMENDING THE CITY’S MUNICIPAL CODE TO LIMIT THE NUMBER OF
VACATION RENTAL LICENSES AND RENTAL CONTRACTS IN THE CITY AND TO ENACT ADDITIONAL LIMITATIONS AND REGULATIONS ON VACATION RENTALS” City Council will receive a presentation from Tourism Economics LLC, regarding their impartial analysis of the proposed Measure’s fiscal impacts, effects on land uses and possible effect on the City’s infrastructure and related matters. The City Council ordered this fiscal impact report at their May 2, 2022 meeting and it is being presented tonight within the required 30 day time limit provided by the Elections Code. The City Council will also discuss and take action related to the three remaining options under Elections Code sections 1405 and 9215 which are as follows: a) adopt the Measure, without alteration, at this meeting, or within 10 days after, b) submit the Measure to the voters at the next regular municipal election occurring at least 88 days later, c) submit the Measure to the voters at a special municipal election occurring on a Tuesday between 88 and 103 days after the City Council calls the election.
3.2 UPDATE FROM COUNCIL APPOINTED AD HOC COMMITTEE REGARDING PROPOSED
WORKPLAN
Councilmember Melnick and Councilmember Putz will lead a discussion and seek Council input regarding a proposed workplan, potential public meeting input sessions, project timeline, and the desire to draft a compromised amendment to the City’s vacation rental ordinance with the assistance of the City Attorney.
3.3 RESOLUTION CALLING FOR THE PLACEMENT OF A GENERAL TAX MEASURE ON THE NOVEMBER 8, 2022 GENERAL MUNICIPAL ELECTION BALLOT FOR THE SUBMISSION TO THE QUALIFIED VOTERS OF A PROPOSED ORDINANCE AMENDING THE CITY’S TRANSIENT OCCUPANCY (HOTEL) TAX BY INCREASING THE MAXIMUM RATE FROM 8% TO 10% ON VACATION RENTAL OCCUPANCY AND FROM 8% TO 9% FOR ALL OTHER HOTEL AND TRANSIENT OCCUPANCY; REQUESTING THE COUNTY OF SAN
BERNARDINO TO CONSOLIDATE SAID ELECTION WITH THE STATEWIDE GENERAL ELECTION OF EVEN DATE; AND SETTING RULES AND DEADLINES FOR ARGUMENTS
AND REBUTTALS FOR AND AGAINST THE MEASURE
City Council will consider adopting a resolution calling for placement of a general tax measure on the November 8, 2022 General Municipal Election amending the Transient Occupancy Tax (TOT) rate,
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consolidating said elections with the Statewide General Election, and setting the rules and deadlines for arguments and rebuttals to the measure. On May 16, 2022, City Council directed staff to proceed with the necessary documents to amend the TOT rate from 8% to 10% on vacation rental occupancy and from 8% to 9% for all other hotel and transient occupancy.
3.4 RESOLUTION INCORPORATING THE DEPARTMENT OF WATER AND POWER APPROVED BUDGET FOR FISCAL YEAR 2022-23 INTO THE CITY BUDGET
City Council will receive a presentation on the Department of Water and Power (DWP) approved budget for FY 2022-23 and consider a formal resolution authorizing the incorporation of this budget into the City’s budget. The DWP is required to have an approved budget incorporated into the City’s budget prior to the start of the fiscal year. Annually the budget is presented to the City Council for review and input prior to adoption by the DWP Board Commissioners. This review was included on the Council’s May 16, 2022 agenda; however, due to time constraints, City Council was unable to review the DWP budget at that meeting.
The DWP Board of Commissioners is required to approve the budget at a noticed Public Hearing prior to the Council action to incorporate the budget into the City’s budget; therefore, the DWP Board of Commissioners approved the budget at a Public Hearing held on May 27, 2022 which was the last opportunity prior to today’s meeting to fulfill this obligation.
4. COMMENTS, ANNOUNCEMENTS & ADDITIONAL CITY BUSINESS
4.1 CITY CLERK, CITY ATTORNEY, CITY MANAGER COMMENTS
4.2 COUNCILMEMBER BOARD/COMMITTEE REPORTS & COMMENTS
ADJOURNMENT
I hereby certify under penalty of perjury, under the laws of the State of California, that the foregoing agenda was posted in accordance with the applicable legal requirements. Dated this 3rd day of June 2022.
Erica Stephenson, City Clerk
The City of Big Bear Lake wishes to make all of its public meetings accessible to the public. If you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (909) 866-5831. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Check# Vendor/Employee Date Amount
83635 San Bernardino County 04/21/2022 2.00
83636 San Bernardino County Fire Protection District 04/21/2022 4,095.00 83637 San Bernardino County Fire Department 04/21/2022 5,197.32 83638 San Bernardino County Vehicle Svcs Dept 04/21/2022 13,741.39 83639 San Bernardino County Solid Waste Mgmt Division 04/21/2022 15.34 83640 South Coast AQMD 04/21/2022 582.74
83641 Big Bear Chamber of Commerce 04/21/2022 72.77
83643 Bear Valley Electric 04/21/2022 6,368.66
83644 Bear Valley Printing Inc 04/21/2022 1,224.48
83645 Charter Communications Holdings, LLC 04/21/2022 485.82 83646 Cintas Corporation 04/21/2022 297.77
83647 Frontier Communications 04/21/2022 488.37
83649 JAMAR Technologies, Inc 04/21/2022 13,147.75
83651 Lance Soll & Lunghard 04/21/2022 4,140.00
83653 Mojave Printing Solutions 04/21/2022 247.41
83656 Romans Construction Corp. 04/21/2022 5,700.00
83658 Southwest Gas Corporation 04/21/2022 9,007.03
83659 Tom Dodson & Associates 04/21/2022 2,198.90
83660 UBD, Inc. 04/21/2022 32,930.80
83661 US Bank Corporate Payment Systems 04/21/2022 7,489.67 83663 Willdan Engineering Inc 04/21/2022 19,480.00
83665 Maria Busuioc 04/21/2022 12,972.00
83666 Bad Bear Sportswear 04/28/2022 198.26
83667 Bear Valley Electric 04/28/2022 23,370.37
83668 BlueTarp Financial, Inc. 04/28/2022 5,064.31
83669 Butchers Blocks & Building Materials 04/28/2022 322.83 83670 Charter Communications Holdings, LLC 04/28/2022 675.61 83671 Gustav William Crawford 04/28/2022 2,543.75
83672 Rosemary E De Lap 04/28/2022 109.91
83676 FedEx 04/28/2022 192.17
83677 Frontier Communications 04/28/2022 161.67
83678 Golden Bell Products, Inc 04/28/2022 3,477.96
83679 Grainger Inc. 04/28/2022 396.99
83680 The Grizzly 04/28/2022 1,694.05
83681 HdL Coren & Cone Inc. 04/28/2022 4,271.85
83682 KOA Corporation 04/28/2022 2,265.00
83683 Lumber City Corp. 04/28/2022 120.60
83684 Marlin Business Bank 04/28/2022 1,660.06
83686 Mission Linen Supply Inc. 04/28/2022 403.57
83687 Orkin Inc. 04/28/2022 181.00
83688 Peckham & McKenney Inc. 04/28/2022 9,000.00
83689 Quill Corporation 04/28/2022 647.69
83690 Robertson's Ready Mix 04/28/2022 1,663.96
83691 Southwest Gas Corporation 04/28/2022 680.09
83692 Steve Hines LLC 04/28/2022 6,330.00
City of Big Bear Lake
Checks Issued 04/21/2022 ‐ 05/25/2022
Check# Vendor/Employee Date Amount
83694 Transtech Engineers, Inc. 04/28/2022 230.00
83695 Triple Crown Products, Inc. 04/28/2022 87.68
83696 Verizon Wireless 04/28/2022 1,425.09
83697 Vulcan Materials Company Inc. 04/28/2022 1,405.44 83698 Waxie Sanitary Supply Inc. 04/28/2022 1,063.79
83699 Willdan Engineering Inc 04/28/2022 672.00
83711 City of Big Bear Lake Dept of Water & Power 05/05/2022 174.35 83714 Big Bear Disposal Inc 05/05/2022 186,467.31
83715 Bear Valley Electric 05/05/2022 3,263.81
83717 Charter Communications Holdings, LLC 05/05/2022 359.94 83718 Cintas Corporation 05/05/2022 352.34
83719 C.S.M.F.O. 05/05/2022 75.00
83721 Frontier Communications 05/05/2022 59.20
83722 Kellogg Supply, Inc 05/05/2022 4,331.82
83724 Lance Soll & Lunghard 05/05/2022 470.00
83728 Quadient Leasing USA, Inc 05/05/2022 719.26
83729 Nestle Waters North America 05/05/2022 820.13
83731 Robertson's Ready Mix 05/05/2022 933.40
83732 Safelite Fulfillment, Inc. 05/05/2022 707.91
83733 SBRK Finance Holdings, Inc 05/05/2022 25,902.14
83734 Staples Business Credit 05/05/2022 530.65
83735 Zhappo Studios 05/05/2022 4,730.00
83736 San Bernardino County Sheriff's Dept 05/12/2022 407,680.00 83737 San Bernardino County Vehicle Svcs Dept 05/12/2022 9,958.99 83738 City of Big Bear Lake Dept of Water & Power 05/12/2022 1,671.85 83739 South Coast AQMD 05/12/2022 431.64
83741 AirDNA, LLC 05/12/2022 2,400.00
83742 All Protection Alarm 05/12/2022 1,846.98
83744 Best Best & Krieger LLP 05/12/2022 25,930.02
83745 Big Bear Paint Center 05/12/2022 182.52
83746 Big Bear Vacations 05/12/2022 2,500.00
83747 Bennett‐Bowen & Lighthouse, Inc. 05/12/2022 902.70 83748 BlackHole Technologies Inc 05/12/2022 1,560.66
83749 Burtronics Business Systems 05/12/2022 84.47
83750 Butchers Blocks & Building Materials 05/12/2022 1,004.47 83751 Bear Valley Electric 05/12/2022 969.31
83753 Daily Press LLC 05/12/2022 196.00
83754 Dapeer Rosenblit & Litvak LLP 05/12/2022 35.00
83755 Lumber City Corp. 05/12/2022 453.44
83756 Docu‐Trust 05/12/2022 50.00
83757 Ewing 05/12/2022 871.61
83758 Extra Space Management Inc 05/12/2022 663.00
83759 Frontier Communications 05/12/2022 2,720.60
83760 Goldstar Asphalt Products 05/12/2022 851.23
83763 Harris Steel Fence Co., Inc. 05/12/2022 20,960.80 83764 McGrath Concrete Pumping 05/12/2022 550.00
83765 Mission Linen Supply Inc. 05/12/2022 728.50
83766 Mountain Trophy & Pro Shop 05/12/2022 12.93
83767 Mountain Water Co 05/12/2022 280.00
83768 Orkin Inc. 05/12/2022 266.00
Check# Vendor/Employee Date Amount
83769 The Public Restroom Company 05/12/2022 67,171.00
83770 Retail Strategies, LLC 05/12/2022 1,250.00
83773 Southern California News Group 05/12/2022 1,499.20 83774 Southern California Mulch, Inc. 05/12/2022 4,175.31 83775 South Coast Ltng & Design, Inc 05/12/2022 38,208.15 83776 S Porter Inc 05/12/2022 11,645.00
83777 StressCrete Inc. 05/12/2022 18,037.35
83779 Transtech Engineers, Inc. 05/12/2022 360.00
83780 Triple Crown Products, Inc. 05/12/2022 959.57
83781 UBD, Inc. 05/12/2022 15,913.31
83782 Underground Service Alert Inc. 05/12/2022 240.34
83787 Big Bear Paint Center 05/25/2022 426.31
83788 Butchers Blocks & Building Materials 05/25/2022 279.11 83789 Bear Valley Printing Inc 05/25/2022 135.59
83790 Datafy LLC 05/25/2022 10,782.00
83791 Lumber City Corp. 05/25/2022 581.26
83792 Geiger Supply, Inc. 05/25/2022 291.04
83793 Mission Linen Supply Inc. 05/25/2022 2,107.91
83794 ROW Traffic Safety, Inc. 05/25/2022 845.95
83795 Star Headlight & Lantern Co., Inc. 05/25/2022 1,010.88 83796 Waxie Sanitary Supply Inc. 05/25/2022 398.62
ACH Randall Putz 05/12/2022 26.92
ACH Jack Greenberg 04/28/2022 9,441.93
1,111,647.65
Check# Vendor/Employee Transaction Amount
City Council 4110
83661 US Bank Corporate Payment Systems Conference Registration, Meeting Provisions 04/21/2022 522.26 ACH Randall Putz Travel Reimbursement ‐ SBCTA City‐County Conference 05/12/2022 26.92 City Council Total 549.18
City Manager 4120
83661 US Bank Corporate Payment Systems Business Cards, Digital Subscription 04/21/2022 160.86 83696 Verizon Wireless Cell Phone Service 04/28/2022 91.9083746 Big Bear Vacations Interim City Manager Housing 05/01/22‐05/03/22 05/12/2022 2,500.00 83766 Mountain Trophy
& Pro Shop Name Plates 05/12/2022 12.93
City Manager Total 2,765.69
City Clerk 4130
83661 US Bank Corporate Payment Systems Graphic Software, Membership, Office Supplies, Translation Svcs 04/21/2022 1,387.34 83680 The Grizzly Legal Notices 04/28/2022 1,124.80
83680 The Grizzly Legal Notices 04/28/2022 569.25
83696 Verizon Wireless Cell Phone Service 04/28/2022 60.76 83735 Zhappo Studios Annual Website Maintenance 05/05/2022 4,730.00 City Clerk Total 7,872.15
Finance 4140
83651 Lance Soll
& Lunghard 2021 Single Audit Field Work 04/21/2022 4,140.00 83681 HdL Coren
& Cone Inc. Property Tax Consulting Services 04/28/2022 4,271.85 83689 Quill Corporation Office Supplies 04/28/2022 371.0483696 Verizon Wireless Cell Phone Service 04/28/2022 15.93 83724 Lance Soll
& Lunghard 2021 Single Audit ‐ Report Issuance 05/05/2022 470.00 Finance Services Total 9,268.82
Human Resources 4150
83661 US Bank Corporate Payment Systems Recruitment Expense, Postage, Training 04/21/2022 820.9383688 Peckham & McKenney Inc. City Manager Recruitment 04/28/2022 9,000.00 83696 Verizon Wireless Cell Phone Service 04/28/2022 13.6583719 C.S.M.F.O. Introduction to Governmental Accounting Webinar 05/05/2022 75.0083753 Daily Press LLC Recruitment Expense 05/12/2022 196.0083773 Southern California News Group Recruitment Expense 05/12/2022 1,499.20 Human Resources Total 11,604.78
City Attorney 4170
83744 Best Best
& Krieger LLP Professional Legal Services 05/12/2022 25,930.02 City Attorney Total 25,930.02
City of Big Bear Lake
Expenditure By Department
Checks Issued 04/21/2022 ‐ 05/25/2022
Check# Vendor/Employee Transaction Amount
Traffic Safety 4230
83643 Bear Valley Electric Electricity Usage 04/21/2022 618.29 83751 Bear Valley Electric Electricity Usage Credit 05/12/2022 ‐30.71 PW: Traffic Safety Total 587.58
Law Enforcement 4250
83736 San Bernardino County Sheriff's Dept Monthly Sheriff Contract 05/12/2022 407,680.00 Law Enforcement Total 407,680.00
Animal Regulation 4260
83750 Butchers Blocks
& Building Materials Materials/Supplies 05/12/2022 64.16 Animal Regulation Total 64.16
Engineering 4310
83638 San Bernardino County Vehicle Svcs Dept Fuel Charges 04/21/2022 32.41 83653 Mojave Printing Solutions Signs 04/21/2022 247.41 83661 US Bank Corporate Payment Systems Meeting Provisions, Water Filter Kit 04/21/2022 303.65 83666 Bad Bear Sportswear Uniform Embroidery 04/28/2022 77.58 83694 Transtech Engineers, Inc. Professional Services 04/28/2022 230.00 83696 Verizon Wireless Cell Phone Service 04/28/2022 83.5183699 Willdan Engineering Inc Professional Services 04/28/2022 672.00 Engineering Total 1,646.56
Street Maintenance 4320
83638 San Bernardino County Vehicle Svcs Dept Fuel Charges 04/21/2022 7,651.08 83644 Bear Valley Printing Inc Street Signs 04/21/2022 1,224.48 83645 Charter Communications Holdings, LLC Cable Service 04/21/2022 75.8883649 JAMAR Technologies, Inc Traffic Counter Equipment 04/21/2022 13,147.7583656 Romans Construction Corp. Equipment Transport 04/21/2022 5,700.00 83666 Bad Bear Sportswear Uniform Embroidery 04/28/2022 120.68 83668 BlueTarp Financial, Inc. Truck Bed Storage Systems 04/28/2022 3,124.72 83669 Butchers Blocks
& Building Materials Materials/Supplies 04/28/2022 109.12 83683 Lumber City Corp. Materials/Supplies 04/28/2022 120.6083686 Mission Linen Supply Inc. Laundry Service 04/28/2022 269.05 83696 Verizon Wireless Cell Phone Service 04/28/2022 194.5783697 Vulcan Materials Company Inc. Materials 04/28/2022 1,405.44 83698 Waxie Sanitary Supply Inc. Janitorial Supplies 04/28/2022 531.90 83729 Nestle Waters North America Drinking Water 05/05/2022 410.06 83734 Staples Business Credit Office Supplies 05/05/2022 530.6583737 San Bernardino County Vehicle Svcs Dept Fuel Charges 05/12/2022 4,349.67 83742 All Protection Alarm Alarm Monitoring 05/12/2022 141.32 83745 Big Bear Paint Center Paint Supplies 05/12/2022 112.92 83748 BlackHole Technologies Inc GPS Monthly Services 05/12/2022 1,560.66 83750 Butchers Blocks
& Building Materials Materials/Supplies 05/12/2022 646.93 83755 Lumber City Corp. Materials/Supplies 05/12/2022 63.1383758 Extra Space Management Inc Storage Rental Spaces 05/12/2022 663.00 83760 Goldstar Asphalt Products Materials/Supplies 05/12/2022 851.2383765 Mission Linen Supply Inc. Laundry Service 05/12/2022 312.48 Check# Vendor/Employee Transaction Amount
83776 S Porter Inc Arroyo Drainage Channel Improvement 05/12/2022 6,965.00 83780 Triple Crown Products, Inc. Safety Clothing 05/12/2022 959.5783787 Big Bear Paint Center Painting Supplies 05/25/2022 115.55 83788 Butchers Blocks
& Building Materials Materials/Supplies 05/25/2022 21.54 83791 Lumber City Corp. Materials/Supplies 05/25/2022 284.84 83793 Mission Linen Supply Inc. Uniforms/Laundry Service 05/25/2022 1,692.67 83794 ROW Traffic Safety, Inc. Street Signs 05/25/2022 845.9583796 Waxie Sanitary Supply Inc. Janitorial Supplies 05/25/2022 199.32 PW: Street Maintenance Total 54,401.76
Vehicle Maintenance 4325
83658 Southwest Gas Corporation Natural Gas Usage 04/21/2022 1,423.61 83661 US Bank Corporate Payment Systems Automotive Repair Parts 04/21/2022 1,064.29 83668 BlueTarp Financial, Inc. Automotive Repair Parts 04/28/2022 377.2283686 Mission Linen Supply Inc. Laundry Service 04/28/2022 33.63 83732 Safelite Fulfillment, Inc. Automotive Repair 05/05/2022 707.91 83738 City of Big Bear Lake Dept of Water
& Power Water Usage 05/12/2022 120.45
83747 Bennett‐Bowen
& Lighthouse, Inc. Roof Mounts 05/12/2022 902.70
83765 Mission Linen Supply Inc. Laundry Service 05/12/2022 34.67 83793 Mission Linen Supply Inc. Laundry Service 05/25/2022 34.6083795 Star Headlight & Lantern Co., Inc. Lightbars 05/25/2022 1,010.88
PW: Vehicle Maintenance Total 5,709.96
Street Lighting 4330
83643 Bear Valley Electric Electricity Usage 04/21/2022 227.51 83751 Bear Valley Electric Electricity Usage Credit 05/12/2022 ‐12.90 PW: Street Lighting Total 214.61
Parking Lots / Chamber Building 4335
83641 Big Bear Chamber of Commerce Natural Gas Usage 04/21/2022 72.77 83643 Bear Valley Electric Electricity Usage 04/21/2022 159.05 83715 Bear Valley Electric Electricity Usage 05/05/2022 1,553.74 83717 Charter Communications Holdings, LLC Security Camera Internet Service 05/05/2022 239.96 83738 City of Big Bear Lake Dept of Water
& Power Water Usage 05/12/2022 339.45
83742 All Protection Alarm Alarm Monitoring 05/12/2022 704.46 83750 Butchers Blocks
& Building Materials Materials/Supplies 05/12/2022 64.64 83755 Lumber City Corp. Materials/Supplies 05/12/2022 51.42 83768 Orkin Inc. Pest Control Service 05/12/2022 85.00
83774 Southern California Mulch, Inc. Landscaping Mulch 05/12/2022 2,087.6683776 S Porter Inc Alpine Pedal Path Repairs 05/12/2022 4,680.00 PW: Parking Lots/Chamber Total 10,038.15
Planning 4410
83635 San Bernardino County Monthly Assessor Parcel Map Update 04/21/2022 2.00 83676 FedEx Shipping Charges 04/28/2022 192.17
83770 Retail Strategies, LLC Professional Services 05/12/2022 1,250.00 Planning Total 1,444.17
Check# Vendor/Employee Transaction Amount
Planning Commission 4411
83661 US Bank Corporate Payment Systems Planning Commission Academy Travel Expenses 04/21/2022 904.13 Planning Commission Total 904.13
Tourism Registration / Administration 4414
83661 US Bank Corporate Payment Systems Vacation Rental Data March 04/21/2022 800.00 83741 AirDNA, LLC Vacation Rental Data April ‐ June 05/12/2022 2,400.00 83790 Datafy LLC Visitor Insights Dashboard Software 05/25/2022 10,782.00 Tourism Registration / Administration Total 13,982.00
Tourism
& Municipal Code Compliance 4415
83638 San Bernardino County Vehicle Svcs Dept Fuel Charges 04/21/2022 1,095.30 83661 US Bank Corporate Payment Systems Office Supplies/Subscription 04/21/2022 170.15 83677 Frontier Communications Telephone Service 04/28/2022 68.65 83696 Verizon Wireless Cell Phone Service 04/28/2022 211.71 83737 San Bernardino County Vehicle Svcs Dept Fuel Charges 05/12/2022 1,134.03 83750 Butchers Blocks
& Building Materials Materials/Supplies 05/12/2022 14.00 83754 Dapeer Rosenblit
& Litvak LLP Professional Legal Services 05/12/2022 35.00 ACH Jack Greenberg Code Compliance/Tourism Management Support 04/28/2022 9,441.93 Tourism
& Municipal Code Compliance Total 12,170.77
Building
& Safety 4430
83638 San Bernardino County Vehicle Svcs Dept Fuel Charges 04/21/2022 32.87 83663 Willdan Engineering Inc Professional Services 04/21/2022 19,480.00 83695 Triple Crown Products, Inc. Safety Clothing 04/28/2022 87.68 83696 Verizon Wireless Cell Phone Service 04/28/2022 76.00 83737 San Bernardino County Vehicle Svcs Dept Fuel Charges 05/12/2022 99.60 83779 Transtech Engineers, Inc. Professional Services 05/12/2022 360.00 Building
& Safety Total 20,136.15
PAC Administration 4610
83696 Verizon Wireless Cell Phone Service 04/28/2022 9.10 PAC Administration Total 9.10
City Parks
& Trails 4625
83643 Bear Valley Electric Electricity Usage 04/21/2022 943.81 83645 Charter Communications Holdings, LLC Security Camera Internet Service 04/21/2022 289.96 83661 US Bank Corporate Payment Systems Handheld Blowers 04/21/2022 452.52 83669 Butchers Blocks
& Building Materials Materials/Supplies 04/28/2022 50.76 83711 City of Big Bear Lake Dept of Water
& Power Water Usage 05/05/2022 174.35
83715 Bear Valley Electric Electricity Usage 05/05/2022 777.69 83717 Charter Communications Holdings, LLC Security Camera Internet Service 05/05/2022 119.98 83738 City of Big Bear Lake Dept of Water
& Power Water Usage 05/12/2022 554.20
83742 All Protection Alarm Alarm Monitoring 05/12/2022 59.90 83750 Butchers Blocks
& Building Materials Materials/Supplies 05/12/2022 2.68 Check# Vendor/Employee Transaction Amount
83757 Ewing Landscaping Supplies 05/12/2022 435.80
83774 Southern California Mulch, Inc. Landscaping Mulch 05/12/2022 2,087.65 City Parks
& Trails Total 5,949.30
General Government 4800
83646 Cintas Corporation First Aid Supplies 04/21/2022 297.77 83661 US Bank Corporate Payment Systems Zoom Platform Subscription, Military Branch Medallion 04/21/2022 318.40 83670 Charter Communications Holdings, LLC Internet Services 04/28/2022 675.61 83684 Marlin Business Bank Copier Lease 04/28/2022 1,660.06 83689 Quill Corporation Office Supplies 04/28/2022 276.65 83696 Verizon Wireless Cell Phone Service 04/28/2022 6.8283714 Big Bear Disposal Inc Additional Restrooms & Trash Dumpsters 05/05/2022 4,694.09
83721 Frontier Communications Telephone Service 05/05/2022 59.2083728 Quadient Leasing USA, Inc Mailing Machine Lease 05/05/2022 719.26 83742 All Protection Alarm Alarm Monitoring 05/12/2022 673.85 83749 Burtronics Business Systems Copier Usage Fees 05/12/2022 84.47 83756 Docu‐Trust Document Storage 05/12/2022 50.00
83759 Frontier Communications Telephone Service 05/12/2022 2,115.47 83767 Mountain Water Co Water Dispenser Rental
& Water 05/12/2022 280.00
General Government Total 11,911.65
Information Technology 4810
83661 US Bank Corporate Payment Systems Computer Cables 04/21/2022 30.12 83692 Steve Hines LLC Annual Laserfiche Maintenance
& Support 04/28/2022 6,330.00
83696 Verizon Wireless Cell Phone Service 04/28/2022 140.4083733 SBRK Finance Holdings, Inc Annual Software Maintenance & Support 05/05/2022 25,902.14
Technology Services Total 32,402.66
Civic Center 4820
83638 San Bernardino County Vehicle Svcs Dept Fuel Charges 04/21/2022 2,611.37 83645 Charter Communications Holdings, LLC Security Camera Internet Service 04/21/2022 119.9883658 Southwest Gas Corporation Natural Gas Usage 04/21/2022 2,632.1583669 Butchers Blocks & Building Materials Materials/Supplies 04/28/2022 146.53 83672 Rosemary E De Lap Replacement Keys 04/28/2022 109.9183679 Grainger Inc. Tools 04/28/2022 396.9983686 Mission Linen Supply Inc. Laundry Service 04/28/2022 47.08 83687 Orkin Inc. Pest Control Services 04/28/2022 181.00 83691 Southwest Gas Corporation Natural Gas Usage 04/28/2022 680.0983696 Verizon Wireless Cell Phone Service 04/28/2022 49.3583698 Waxie Sanitary Supply Inc. Janitorial Supplies 04/28/2022 531.89 83718 Cintas Corporation First Aid Supplies/AED Lease 05/05/2022 352.34 83737 San Bernardino County Vehicle Svcs Dept Fuel Charges 05/12/2022 2,267.57 83738 City of Big Bear Lake Dept of Water
& Power Water Usage 05/12/2022 360.30
83742 All Protection Alarm Alarm Monitoring 05/12/2022 151.00 83745 Big Bear Paint Center Paint Supplies 05/12/2022 69.60 83750 Butchers Blocks
& Building Materials Materials/Supplies 05/12/2022 27.14 83765 Mission Linen Supply Inc. Laundry Service 05/12/2022 48.5383768 Orkin Inc. Pest Control Services 05/12/2022 181.00 Check# Vendor/Employee Transaction Amount
83787 Big Bear Paint Center Painting Supplies 05/25/2022 22.88 83791 Lumber City Corp. Materials/Supplies 05/25/2022 45.55 83793 Mission Linen Supply Inc. Laundry Service 05/25/2022 48.44 83796 Waxie Sanitary Supply Inc. Janitorial Supplies 05/25/2022 199.30 Civic Center Total 11,279.99
PAC Operations
& Maintenance 4821
83658 Southwest Gas Corporation Natural Gas Usage 04/21/2022 846.6883661 US Bank Corporate Payment Systems Materials/Supplies 04/21/2022 83.02 83696 Verizon Wireless Cell Phone Service 04/28/2022 45.50 83742 All Protection Alarm Alarm Monitoring 05/12/2022 116.45 83788 Butchers Blocks
& Building Materials Materials/Supplies 05/25/2022 60.02 PAC Operations
& Maintenance Total 1,151.67
Sanitation 250
83638 San Bernardino County Vehicle Svcs Dept Fuel Charges 04/21/2022 2,318.36 83640 South Coast AQMD Permit Fees 04/21/2022 582.74
83643 Bear Valley Electric Electricity Usage 04/21/2022 4,420.00 83647 Frontier Communications Telephone Service 04/21/2022 488.37 83658 Southwest Gas Corporation Natural Gas Usage 04/21/2022 1,423.5983661 US Bank Corporate Payment Systems CWEA Membership Renewal 04/21/2022 283.00 83668 BlueTarp Financial, Inc. Truck Bed Storage Systems 04/28/2022 1,562.37 83677 Frontier Communications Telephone Service 04/28/2022 93.02 83678 Golden Bell Products, Inc Lift Station Degreaser 04/28/2022 3,477.96 83696 Verizon Wireless Cell Phone Service 04/28/2022 338.6783715 Bear Valley Electric Electricity Usage 05/05/2022 233.85 83729 Nestle Waters North America Drinking Water 05/05/2022 410.07 83737 San Bernardino County Vehicle Svcs Dept Fuel Charges 05/12/2022 2,108.12 83738 City of Big Bear Lake Dept of Water
& Power Water Usage 05/12/2022 47.80
83739 South Coast AQMD Permit Fees 05/12/2022 431.64
83750 Butchers Blocks
& Building Materials Materials/Supplies 05/12/2022 17.23 83751 Bear Valley Electric Electricity Usage 05/12/2022 765.49 83755 Lumber City Corp. Materials/Supplies 05/12/2022 18.41 83759 Frontier Communications Telephone Service 05/12/2022 605.13 83765 Mission Linen Supply Inc. Laundry Service 05/12/2022 277.3583782 Underground Service Alert Inc. Underground Dig Alert Service 05/12/2022 240.34 83793 Mission Linen Supply Inc. Laundry Service 05/25/2022 276.83 Sanitation Total 20,420.34
Village Streetscape Maintenance 291
83658 Southwest Gas Corporation Natural Gas Usage 04/21/2022 2,681.00 83661 US Bank Corporate Payment Systems Tools 04/21/2022 189.00 83671 Gustav William Crawford Fire Pit Repair 04/28/2022 2,543.75 83714 Big Bear Disposal Inc Village Litter Containers 05/05/2022 1,574.80 83715 Bear Valley Electric Electricity Usage 05/05/2022 698.53 83722 Kellogg Supply, Inc Landscaping Supplies 05/05/2022 4,331.82 83738 City of Big Bear Lake Dept of Water
& Power Water Usage 05/12/2022 249.65
83750 Butchers Blocks
& Building Materials Materials/Supplies 05/12/2022 14.79 Check# Vendor/Employee Transaction Amount
83751 Bear Valley Electric Electricity Usage 05/12/2022 247.4383757 Ewing Landscaping Supplies 05/12/2022 435.81 83788 Butchers Blocks
& Building Materials Materials/Supplies 05/25/2022 191.88 83789 Bear Valley Printing Inc Signs 05/25/2022 135.59
83791 Lumber City Corp. Materials/Supplies 05/25/2022 130.88 Village Streetscape Total 13,424.93
Capital Projects 321
83659 Tom Dodson
& Associates Castle Rock Trailhead Environmental Services 04/21/2022 2,198.90 83660 UBD, Inc. Iris Drive Demolition 04/21/2022 32,930.8083665 Maria Busuioc Vehicle Replacements ‐ Registration Fees 04/21/2022 12,972.00 83669 Butchers Blocks
& Building Materials Materials/Supplies Park Improvements 04/28/2022 16.42 83690 Robertson's Ready Mix Materials/Supplies Park Improvements 04/28/2022 1,663.96 83731 Robertson's Ready Mix Materials/Supplies Park Improvements 05/05/2022 933.40 83750 Butchers Blocks
& Building Materials Materials/Supplies Park Improvements & Animal Shelter 05/12/2022 152.90
83755 Lumber City Corp. Materials/Supplies Animal Shelter 05/12/2022 320.48 83763 Harris Steel Fence Co., Inc. Rotary Park Fencing Project 05/12/2022 20,960.80 83764 McGrath Concrete Pumping Concrete Pumping Park Improvements 05/12/2022 550.00 83769 The Public Restroom Company Stanfield Cutoff Restroom 05/12/2022 67,171.00 83775 South Coast Ltng
& Design, Inc Rotary Park Light Fixtures 05/12/2022 38,208.15 83777 StressCrete Inc. Rotary Park Light Fixtures 05/12/2022 18,037.35 83781 UBD, Inc. Iris Drive Demolition 05/12/2022 15,913.3183787 Big Bear Paint Center Materials/Supplies Animal Shelter 05/25/2022 287.8883788 Butchers Blocks & Building Materials Materials/Supplies Animal Shelter 05/25/2022 5.67 83791 Lumber City Corp. Materials/Supplies Animal Shelter 05/25/2022 119.99 83792 Geiger Supply, Inc. Materials/Supplies Animal Shelter 05/25/2022 291.04 Capital Projects Total 212,734.05
Street Improvement Projects 350
83667 Bear Valley Electric Moonridge Corridor Project 04/28/2022 23,370.3783682 KOA Corporation Moonridge Corridor Project 04/28/2022 2,265.00 Capital Projects/ Street Improvements Total 25,635.37
Refuse 550
83636 San Bernardino County Fire Protection District CUPA Permits 04/21/2022 4,095.00 83637 San Bernardino County Fire Department Quarterly Hazardous Waste Removal 04/21/2022 5,197.32 83639 San Bernardino County Solid Waste Mgmt Division Solid Waste Collection 04/21/2022 15.3483686 Mission Linen Supply Inc. Laundry Service 04/28/2022 53.8183696 Verizon Wireless Cell Phone Service 04/28/2022 87.2283714 Big Bear Disposal Inc Residential Curb/Bin Service 05/05/2022 180,198.42 83765 Mission Linen Supply Inc. Laundry Service 05/12/2022 55.4783793 Mission Linen Supply Inc. Laundry Service 05/25/2022 55.37 Refuse Total 189,757.95
Grand Total 1,111,647.65
DISTRIBUTION OF TREASURY CASH Rate Amount % of Total
Demand Account - Union Bank $ 4.15% 1,401,322
Imprest Cash - Union Bank Payroll $ 0.01% 5,000
Imprest Cash $ 0.00% 1,525
Dental Self Insured Checking $ 0.45% 153,337
Local Agency Investment Fund (LAIF) 0.523% 32,175,852 $ 95.37% Total Cash In Treasury: 33,737,035 $ 100.00%
INVESTMENT ACTIVITY Days Deposits Withdrawals
LAIF Average Life (Days) of Portfolio 310
LAIF Transactions $5,500,000 $1,200,000
Interest Received for Fiscal Year 2021-22 $43,013
DISTRIBUTION OF CASH BY FUND April 2022 March 2022 Change General $ 20,932,950 22,638,189 $ 1,705,239 $
Sanitation $ 6,218,791 6,330,454 $ 111,663 $
Capital Improvement $ 113,791 42,554 $ (71,237) $
Refuse $ 999,151 1,757,054 $ 757,903 $
Trust $ 1,794,850 2,251,295 $ 456,445 $
Successor Agency $ 272,963 272,963 $ - $
AB 3229 Supp Law Enforce $ 444,236 444,526 $ 290 $
Total Cash in Treasury: 33,737,035 $ 30,776,732 $ 2,960,303 $ CASH WITH FISCAL AGENT - RESERVE FUNDS Cost Basis Market Value Current Yield 2005 Revenue Refunding Bonds
Big Bear Lake Reserve Fund $ 578,657 578,657 $ 0.31%
Moonridge Reserve Fund $ 79,290 79,290 $ 0.31%
1999 IA Tax Allocation Bonds $ 289,289 289,289 $ 0.31%
- The aforementioned investments conform to the City's investment policy. (Res. 2021-61) - Cash is sufficient to meet needs of the next 6 months. - Interest earned on invested cash is accrued on a quarterly basis.
Pursuant to California Government Code 53647 all local government agencies are required to report the current market value of investments under management by an outside party. The reserve funds for the aforementioned bond issues are held and managed by the City's Trustee, Union Bank.
CITY OF BIG BEAR LAKE
TREASURER'S REPORT
April 30, 2022
Regular Meeting Minutes – May 2, 2022
-
A Regular Meeting of the City Council of the City of Big Bear Lake was called to order by Mayor Herrick at 6:00 p.m., Monday, May 2, 2022, at the Big Bear Lake Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, California.
OPEN SESSION
Flag Salute: Flag Salute led by Councilmember Lee
Councilmembers Present: Mayor Rick Herrick
Mayor Pro Tem Bynette Mote
Councilmember Alan Lee
Councilmember Perri Melnick
Councilmember Randall Putz
Others Present: Jeff Mathieu, Interim City Manager
Erica Stephenson, City Clerk
Stephen P. Deitsch, City Attorney
PRESENTATIONS
• Presentation of a Proclamation recognizing that April 22 – 24, 2022 was “Earth Day Weekend” and highlighting the “Restore the Bear” community trash removal project. • Presentation of a Proclamation recognizing May as Building and Safety Month.
PUBLIC COMMUNICATIONS
Jimmy Lona, Commander of American Legion Post 584, spoke on behalf of the American Legion; discussed the organization’s purpose and highlighted recent events and fundraisers hosted by the American Legion Post 584; invited the public to the Annual Memorial Day Ceremony at Veteran’s Park; indicated that the American Legion needs some assistance with pursuing grants for future programs and events.
Gloria Meade, Big Bear City resident, said she has received many compliments regarding the lights in the Village and suggested that the City implement “music in the Village” to compliment the lights.
Bobbi Martinez, Big Bear City resident, invited Council and the public to attend the National Day of Prayer event on Thursday, May 5.
Lupe Lugo, Big Bear Lake resident, thanked the Interim City Manager Jeff Mathieu, Director of Public Services Sean Sullivan and Associate Engineer Israel Gomez Rosales for addressing her concerns with the Castle Rock Trailhead Improvements Project; said she is looking forward to working with the City in hopes of mitigating the impact on her property and the community in relation to the project.
Meeting Minutes
May 2, 2022
Darin Cohen, Big Bear Lake resident, questioned if there has been recent discussions regarding development on Iris Drive, adjacent to the Big Bear Lake Civic Center; indicated that he is concerned with property values.
Barbara Olsen, Big Bear Lake resident, asked if the proposed Code Compliance Manager position will replace the Director of Tourism Management position.
Diana Havey, Big Bear Lake resident, reported on recent and upcoming fundraiser events hosted by the Big Bear Lion’s Club.
Patty Hafen, Big Bear Lake resident, said she has been in contact with the ACLU regarding Councilmember Lee allegedly violating her first amendment rights; invited others to submit evidence if they believe their first amendment rights have been violated as well.
1. CONSENT CALENDAR
1.1 APPROVAL OF DEMANDS – CHECK ISSUE DATE 3/25/2022 THROUGH 4/20/2022 IN THE AMOUNT OF $2,312,082.60 AND THE MARCH 2022 TREASURER’S REPORT Approved.
1.2 APPROVAL OF MEETING MINUTES FROM THE APRIL 4, 2022 REGULAR MEETING
OF CITY COUNCIL
Approved.
1.3 APPROVAL OF MEETING MINUTES FROM THE APRIL 18, 2022 REGULAR
MEETING OF CITY COUNCIL
Approved.
1.4 RESOLUTION ESTABLISHING A NEW CODE COMPLIANCE MANAGER POSITION City Council considered a resolution that would formally authorize a new Code Compliance Manager position, assign the position to the appropriate salary range, and approve the job description. The new position will directly oversee the City’s Code Compliance Officers and the enforcement of the City’s Vacation Rental Ordinance.
Approved and adopted the following resolution entitled:
RESOLUTION NO. 2022-41
RESOLUTION ESTABLISHING A NEW
CODE COMPLIANCE MANAGER POSITION
1.5 RESOLUTION TO AUTHORIZE CHANGING THE 2022 MEMORIAL DAY FIREWORKS
DISPLAY TO A DRONE LIGHT SHOW
City Council considered a formal resolution to authorize changing the 2022 Memorial Day Fireworks Display to a drone light show. This change was proposed due to concerns regarding a potential adverse impact of noise associated with fireworks, upon the baby eagle born in Fawnskin
Meeting Minutes
May 2, 2022
approximately seven weeks ago. The drone light show will occur on Sunday, May 29, 2022, which is the same date and time as the previously planned fireworks display. According to the event promoter, the show will be visible from the same vantage points as the typical 4th of July fireworks show.
Approved and adopted the following resolution entitled:
RESOLUTION NO. 2022-42
RESOLUTION TO AUTHORIZE CHANGING THE 2022 MEMORIAL DAY
FIREWORKS DISPLAY TO A DRONE LIGHT SHOW
1.6 RESOLUTION ORDERING THE PREPARATION OF AN ENGINEER’S REPORT AND
RESOLUTION OF INTENT TO LEVY AND COLLECT ASSESSMENTS WITHIN THE VILLAGE MAINTENANCE ASSESSMENT DISTRICT NO. 1-92
City Council considered two resolutions associated with the Village Maintenance Assessment District. The first resolution orders the preparation of an Engineer’s Report for the Village Maintenance Assessment District. The second resolution is a Resolution of Intent to Levy and Collect Assessments Within the Village Maintenance Assessment District No. 1-92. This resolution set a Public Hearing for the levy and collection of these assessments on Monday, June 6.
The rates that will be collected under this assessment were adopted, pursuant to a Proposition 218 process, in June 2021.
Approved and adopted the following resolutions entitled:
RESOLUTION NO. 2022-43
RESOLUTION ORDERING THE PREPARATION OF AN
ENGINEER’S REPORT FOR VILLAGE MAINTENANCE
ASSESSMENT DISTRICT NO. 1-92
RESOLUTION NO. 2022-44
RESOLUTION OF INTENT TO LEVY AND COLLECT
ASSESSMENTS WITHIN THE VILLAGE MAINTENANCE
ASSESSMENT DISTRICT NO. 1-92
1.7 RESOLUTION AUTHORIZING A CONSTRUCTION CONTRACT WITH SANCON ENGINEERING, INC. FOR THE SANITARY SEWER “CURED-IN-PLACE” PIPE
PROJECT
City Council considered a formal resolution authorizing a construction contract with Sancon, Inc. for the Sanitary Sewer “Cured-in-Place” Pipe Project. This project will place a “cured in place pipe” within existing sewer lines to act as a lined and correct root intrusion, pipe collapse or erosion, or other concerns that inhibit sanitary sewer flow. The identified project area is within the Red Ant Hill area of the City and will rehabilitate approximately 2,000 linear feet of sewer line without the need to excavate and replace it. Upon award of this contract, work will proceed in the coming months and be completed this summer.
Approved and adopted the following resolution entitled:
Meeting Minutes
May 2, 2022
RESOLUTION NO. 2022-45
RESOLUTION AUTHORIZING A CONSTRUCTION CONTRACT
WITH SANCON ENGINEERING, INC. FOR THE SANITARY
SEWER “CURED-IN-PLACE” PIPE PROJECT
A motion was made by Councilmember Putz, seconded by Mayor Pro Tem Mote, to approve the balance of the Consent Calendar, with Councilmember Lee voting “No” on Item 1.1 and Item 1.4.
Said motion was approved by the following vote:
AYES: Melnick, Putz, Lee, Mote, Herrick
NOES: None
ABSTAIN: None
ABSENT: None
At the hour of 6:24 p.m., Mayor Herrick called for a short recess.
At the hour of 6:26 p.m., Mayor Herrick reconvened the meeting.
ITEMS REMOVED FROM THE CONSENT CALENDAR
None.
2. DISCUSSION/ACTION ITEMS
2.1 CITIZENS’ INITIATIVE FISCAL IMPACT REPORT – VACATION RENTAL MEASURE Kelly Ent, Director of Administrative Services, presented the item and engaged the City Council in discussion regarding authorizing City staff to enter into an agreement with Tourism Economics LLC in the amount of $45,500 to prepare a report on the impacts of the Initiative Measure Amending the City’s Municipal Code to Limit the Number of Vacation Rental Licenses and Rental Contracts in the City and to Enact Additional Limitations and Regulations on Vacation Rentals (“Citizens’ Initiative); explained that the Citizens’ Initiative impact report will include the fiscal effect, effect on land uses, and the impact on infrastructure. Kelly Ent also informed the Council that this report is required to be impartial in the style, tenor and timing of the document and must not advocate for or against the Measure.
Following the Council’s initial questions, Mayor Herrick invited up speakers who wanted to speak on this item. The following individuals approached Council:
Paul Sokoloff, Big Bear Lake resident, suggested that the study also include qualitative analysis for community happiness and quality of life, as opposed to just being a quantitative financial analysis.
Barbara Olsen, Big Bear Lake resident, expressed her support for the impact study; asked if the initiative will still go forward if a negative impact is demonstrated; stated her opinion that limiting the number of vacation rental homes will not improve long-term housing opportunities for local residents.
Jim Eakin, Big Bear resident, urged that the Council move forward with the study immediately; expressed that he doesn’t think it is a good initiative and it should not be adopted by the City Council.
Meeting Minutes
May 2, 2022
Following additional Council questions and discussion, a motion was made by Councilmember Putz, seconded by Councilmember Melnick, to approve staff’s recommendation and adopt the following resolution entitled:
RESOLUTION NO. 2022-46
RESOLUTION AMENDING THE FISCAL YEAR 2021-22 ADOPTED
BUDGET AND AWARDING A PROFESSIONAL SERVICES
CONTRACT TO TOURISM ECONOMICS LLC FOR A 30-DAY
ANALYSIS OF THE IMPACTS OF PROPOSED CHANGES TO
VACATION RENTAL REGULATIONS IN
BIG BEAR LAKE
Said motion was approved by the following vote:
AYES: Mote, Melnick, Putz, Herrick
NOES: Lee
ABSTAIN: None
ABSENT: None
2.2 FRANCHISE AGREEMENT WITH BIG BEAR DISPOSAL, INC. FOR THE PROVISION
OF SOLID WASTE COLLECTION AND DISPOSAL SERVICES
Sean Sullivan, Director of Public Services, presented the item and engaged the City Council in discussion regarding a resolution of intention to award a Franchise Agreement to Big Bear Disposal, Inc. for Solid Waste Collection and Disposal Services. Sean Sullivan also detailed the work involved with this project beginning back in 2021, explained the “Green Sheet” revisions to the proposed Resolution and reviewed the Big Bear Disposal, Inc. proposal compared to the current marketplace for solid waste services.
Following the Council’s preliminary questions and discussion, Mayor Herrick invited up speakers who wanted to speak on this item. The following individuals approached Council:
Johnny Wells, Big Bear resident, said his out-of-state family members have benefitted from legislations similar to SB 1383 because of the opportunities for community compost facilities.
Tom Barry, GHG Advisors, clarified that the proposed cost structure from Big Bear Disposal does not include the construction of a local compost facility.
Following additional Council discussion, a motion was made by Mayor Pro Tem Mote, seconded by Councilmember Melnick, to approve staff’s recommendation and adopt the following resolution (which was presented as a “Green Sheet” revision) entitled:
RESOLUTION NO. 2022-47
RESOLUTION OF INTENTION TO AWARD A FRANCHISE
AGREEMENT WITH BIG BEAR DISPOSAL, INC. AND TO LEVY
AND COLLECT UPDATED SERVICE RATES FOR SOLID
WASTE COLLECTION AND DISPOSAL
Meeting Minutes
May 2, 2022
Said motion was approved by the following vote:
AYES: Mote, Lee, Melnick, Putz, Herrick
NOES: None
ABSTAIN: None
ABSENT: None
2.3 RESOLUTION AUTHORIZING AN AMENDMENT TO THE INTERIM CITY MANAGER’S
EMPLOYMENT AGREEMENT
Stephen Deitsch, City Attorney, presented the proposed amendment of the Interim City Manager’s Employment Agreement as required by the Ralph M. Brown Act; expressed the amendment would modify the current agreement’s thirty-two hour work week to a forty hour work week.
A motion was made by Councilmember Putz, seconded by Councilmember Melnick, to approve staff’s recommendation and adopt the following resolution entitled:
RESOLUTION NO. 2022-48
RESOLUTION AUTHORIZING AN AMENDMENT TO THE
INTERIM CITY MANAGER’S EMPLOYMENT AGREEMENT
Said motion was approved by the following vote:
AYES: Melnick, Mote, Lee, Putz, Herrick
NOES: None
ABSTAIN: None
ABSENT: None
3. COMMENTS, ANNOUNCEMENTS & ADDITIONAL CITY BUSINESS
3.1 CITY CLERK, CITY ATTORNEY, CITY MANAGER COMMENTS
Jeff Mathieu, Interim City Manager, thanked Council and the community for rekindling his relationship/employment with the City of Big Bear Lake.
3.2 COUNCILMEMBER BOARD/COMMITTEE REPORTS & COMMENTS
Councilmember Putz reported on his recent attendance at the League of California Cities Environmental Quality Policy Committee meeting.
Mayor Herrick reported on his experience at the Earth Day event.
Mayor Pro Tem Mote reported on a recent Mountain Transit Board Meeting, Solid Waste Advisory Task-Force Meeting, Big Bear Area Regional Wastewater Agency Board Meeting and Budget Committee Meeting; she also noted her attendance at a League of California Cities Transportation Committee meeting.
Councilmember Melnick also reported on the recent Mountain Transit Board Meeting and the League of California Cities Desert Mountain Division Meeting.
Meeting Minutes
May 2, 2022
ADJOURNMENT
There being no further business to come before the Council at this Open Session, Mayor Herrick adjourned the meeting at 8:15 pm.
____________________________
Erica Stephenson, City Clerk
MEETING
DATE: June 6, 2022
TO: Honorable Mayor and Members of the City Council
THROUGH: Jeff Mathieu, Interim City Manager
FROM: Sean Sullivan, Director of Public Services
Jacky Chan, Associate Engineer
SUBJECT: Resolution Awarding a Construction Contract for the Stanfield Cutoff Restroom Site Preparations
BACKGROUND
Over the recent years, a need was seen throughout the community for increased access to public restrooms. During the height of the COVID-19 pandemic, the City and Visit Big Bear partnered together to deploy temporary restrooms throughout the community. Looking forward, the City and Visit Big Bear arranged to partner on the installation of a permanent public restroom and identified the Stanfield Cutoff area as an optimal location. Included in the FY 2021-22 Capital Improvement Program Budget was funding for the proposed restroom at Stanfield Cutoff with the City of Big Bear Lake and Visit Big Bear sharing the costs.
In November 2021, the City Council approved the purchase of a prefabricated restroom from the Public Restroom Company. This restroom will have three (3) individual stalls and can serve approximately 140 users per hour. The facility is being manufactured and is anticipated for delivery in August 2022.
In order to prepare the site and facilities for this new restroom, the City Council also authorized a bid solicitation for the needed improvements in April 2022. Staff is recommending that the City Council award a construction contract for these improvements to Bear Valley Paving to ensure that the site preparations are completed prior to the delivery of the restroom facility.
In September 2021, the City Council authorized the acquisition from the Big Bear Municipal Water District (MWD) the Stanfield Marsh Boardwalks and other surrounding land, including the parking lot at the corner of Stanfield Cutoff and Big Bear Boulevard where this restroom will be located. The City has included several improvements projects within its Capital Improvement Program to invest in these facilities once the transfer of them to the City is complete.
DISCUSSION
The City of Big Bear Lake has a number of projects included in its Capital Improvement Programs to improve the area of Stanfield Marsh as the City is in the process of obtaining the boardwalks and other land assets from the MWD. The installation of a public restroom facility was included in the Fiscal Year Capital Improvement Program (CIP) and is underway. The prefabricated restroom, which was ordered in November 2021, is anticipated to be delivered in August 2022. In order to prepare the site for the installation of the restroom, staff prepared plans and conducted a bid solicitation for the improvements.
The restroom facility that was purchased is prefabricated and self-contained. In order for it to be installed, the site needs to have a foundation as well as utility connections for water, sewer, and electrical. Staff designed a set of construction plans to include the foundation and the utility connections. Water and electrical are available on the site and will be brought to the restroom location.
Staff’s review of the utilities determined that the sewer connection is not available on the property and will be required to establish a new connection to the existing sanitary sewer main running within Big Bear Boulevard. This effort will require coordination with the California Department of Transportation and a temporary closure of Big Bear Boulevard as well as considerable excavation of the highway; all of which will lead to increased costs associated with this effort.
Staff conducted a bid solicitation in accordance with the California Public Contracts Code and the City’s purchasing procedures. The project was advertised on the City’s website, within the Big Bear Grizzly newspaper, and posted on other online bid portals. On May 25, 2022, the City Clerk’s Office received two (2) sealed bids for this project. The bids were publicly opened and read aloud with the following results:
Contractor Location Base Bid
Bear Valley Paving Big Bear Lake, CA $144,100.00
S. Porter, Inc. Big Bear Lake, CA $230,062.50
Staff has reviewed the bid documents for completeness and accuracy and Bear Valley Paving is the lowest responsive bidder for this project. Bear Valley Paving has a history of successful project completion for the City of Big Bear Lake and across the Big Bear Valley. Bear Valley Paving is qualified to complete this effort and is aware of the necessary timeline in which it needs to be completed.
FISCAL IMPACT
Funding for this project is included in the approved Fiscal Year 2021-22 Capital Improvement Program Budget in the amount of $250,000. $125,000 is from Measure Y, which is transient occupancy tax paid by overnight visitors to the City. $125,000 is being made available by Visit Big Bear from the Tourism Impact Mitigation Fund. Staff is working with Visit Big Bear to split the remaining costs associated with the utility connections and will bear whatever remaining expenses from the Sanitation Infrastructure Account, where sufficient funds are available.
ENVIRONMENTAL CONSIDERATIONS
These improvements were found to be categorically exempt from the California Environmental Quality Act at the time the restroom facility was procured.
RECOMMENDATION
It is recommended that the City Council adopt the proposed Resolution Awarding a Construction Contract with Bear Valley Paving for the Stanfield Cutoff Restroom Site Preparations.
ATTACHMENTS
1. Resolution No. 2022-XX
2. Restroom Rendering
3. Location Map
ATTACHMENT 1
RESOLUTION NO. 2022-XX
RESOLUTION AWARDING A CONSTRUCTION CONTRACT
FOR THE STANFIELD CUTOFF RESTROOM SITE
PREPARATIONS
WHEREAS, the Stanfield Marsh is located to the northeast of Big Bear Boulevard and Stanfield Cutoff and provides a number of recreational activities through existing foot paths and boardwalks; and
WHEREAS, in September 2021, the City Council authorized staff to proceed with the execution of all necessary documents to acquire these assets form the Municipal Water District; and WHEREAS, the approved Five-Year Capital Improvement Program includes approximately $2,250,000 for various improvements in this area over the next several years, including a public restroom facility, which was authorized by the City Council in November 2021; and WHEREAS, staff has specified and ordered a three (3) stall restroom facility that is being fabricated, offsite, by the Public Restroom Company and will be delivered to Big Bear Lake in August 2022; and
WHEREAS, the City needs to coordinate some site preparations, namely the construction of a foundation and the establishment of utility connections, to be prepared for the installation of the restroom facility; and
WHEREAS, the design effort determined that the necessary sewer connection will need to be made to the existing sewer main within Big Bear Boulevard, which will require additional coordination with Caltrans and excavation work within the Highway; and WHEREAS, staff conducted a bid solicitation for these improvements and received two (2) bids with that of Bear Valley Paving being the lowest at $144,100; and WHEREAS, Bear Valley Paving is experienced and has the capabilities to successfully complete this project within the required timeline; and
WHEREAS, funding for this project is included in the FY 2021-22 Capital Improvement Program in the amount of $250,000 and the necessary additional funds, associated with the utility connections, are available within the Sanitation Infrastructure Account.
NOW, THEREFORE, BE IT RESOLVED by the City Council that:
1. A construction contract is awarded to Bear Valley Paving for the Stanfield Cutoff Restroom Site Preparations in the amount of $144,100.
2. The City Manager is authorized to execute this agreement in a form approved by the City Attorney.
PASSED, APPROVED AND ADOPTED this 6th day of June, 2022.
Rick Herrick, Mayor
ATTEST:
Erica Stephenson, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss
CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2022-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 6th day of June, 2022 and that the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Erica Stephenson, City Clerk
ATTACHMENT 2
www.PublicRestroomCompany.com
PROJECT REF#: 10854-12/17/2021-3
2587 BUSINESS PARKWAYMINDEN NEVADA 89423P: 888-888-2060 F: 888-888-1448
RESTROOM BUILDING
STANFIELD CUTOFF
BG BEAR, CALIFORNIA
ARTIST IMPRESSION: 3D RENDERING ONLY FOR REPRESENTATION. COLORS AND MATERIALS ARE SUBJECT TO CHANGE COPYRIGHT 2021, PUBLIC RESTROOM COMPANY THIS MATERIAL IS THE EXCLUSIVE PROPERTY OF PUBLIC RESTROOM
COMPANY AND SHALL NOT BE REPRODUCED, USED OR DISCLOSED TO OTHERS EXCEPT AS AUTHORIZED BY THE WRITTEN PERMISSION OF PUBLIC RESTROOM COMPANY.
www.PublicRestroomCompany.com
FLOOR PLAN
SCALE: NOT TO SCALE
CONNECTIVITY PROJECT
UTILITY CHASE ELEC. PANEL
8"
12'-0" (ROOF OVERALL)
8" 4'-4" 6'-4" 22'-8" ROOF OVERALL 8" 21'-4" BUILDING OVERALL 8" ACC/RR ALL GENDER BC ACC/RR ALL GENDERBC ALL GENDER DRINKING FOUNTAIN W/ BOTTLE FILLER 10'-8" 21'-10" (SLAB OVERALL)
11'-2" (SLAB OVERALL)HR
12'-4" T.O. SLAB 0'-0" T.O. WALL 7'-4"
12'-4" 3 12 STONE WAINSCOT DRINKING FOUNTAIN W/ BOTTLE FILLER FLOOR PLAN SCALE: 3/16"=1'0" 1- A-1 2- ELEVATION 1 SCALE: 3/16"=1'-0" ELEVATION 2 SCALE: 3/16"=1'-0" PROJECT #: MAX. PERSON / HOUR: REVISION # 10854 180SHEET# START 7/10/2020 DATE: DRAWN BY: EOR REVISION DATE: 3 DRAWN BY: C O P Y R I G H T 2 0 2 2 , P U B L I C R EST R O O M C O M PA N Y T H IS MATERIAL IS THE EXCLUSIVE P R O P E R T Y O F P U B L I C R E S T R O O M C O M P A N Y A N D SHALL NOT BE REPRODUCED, U S E D , O R D I S C L O S E D T O O T H E R S E X C E P T A S AUTHORIZED BY THE WRITTEN P E R M I S S I O N O F P U B L I C R E S T R O O M C O M P A N Y . ~NOT FOR CONSTRUCTION ~ PRELIMINARY DESIGN DRAWING ONLY ~ DO NOT SCALE, DIMENSIONS PRESIDE PROJECT: BUILDING TYPE: M PROJECT REF#: 10854-12/17/2021-3 RESTROOM BUILDING STANFIELD CUTOFF CONNECTIVITY PROJECT BIG BEAR, CA 12/17/2021 EOR ATTACHMENT 3
STANFIELD CUTOFF RESTROOM SITE
PREPARATIONS PROJECT
CITY OF BIG BEAR LAKE
BIG BEAR LAKE, CA
39707 BIG BEAR BLVD.
P.O. BOX 10,000BIG BEAR LAKE, CA 92315
FOR BIDDING
PURPOSES ONLY
NOT FOR CONSTRUCTION
MEETING
DATE: June 6, 2022
TO: Honorable Mayor and Members of the City Council
THROUGH: Jeff Mathieu, Interim City Manager
FROM: Sean Sullivan, Director of Public Services
Israel Gomez, Associate Engineer
SUBJECT: Resolution Awarding a Construction Contract for the SMORE I Project to S.
Porter, Inc. and Amendment to MOU with the Southern California Mountains Foundation for Project Landscaping
BACKGROUND
The Stanfield Marsh is located to the northeast of Big Bear Boulevard and Stanfield Cutoff and presently includes a public parking lot, foot paths, and wooden boardwalks to allow for recreation in the area. In September 2021, the City Council authorized staff to execute the necessary documents to transfer these assets from the Municipal Water District (MWD) to the City of Big Bear Lake. The City’s Five-Year Capital Improvement Program (CIP) includes funding of approximately $2.2 million for various improvements in this area over the next several years.
The Stanfield Marsh Outdoor Recreation and Education (SMORE) Trail Part 1 Project includes the establishment of expanded paved trails on the site to improve accessibility to the recreational and educational opportunities in this area. The plan, specifically, will pave a path from the vicinity of Stanfield Cutoff and Big Bear Boulevard to the first, westerly boardwalk. Additional trails will be paved in the area between the two boardwalks and from the terminus of the easterly boardwalk to Division Creek. Subsequent efforts will include improvements to the landscaping, which will be completed through a partnership with the Southern California Mountains Foundation.
The City Council authorized staff to proceed with a bid solicitation for this project in March 2022.
Based upon the results of that bid solicitation, staff is recommending an award of contract for this project to S. Porter, Inc. Upon Council authorization of the contract, staff will coordinate all preconstruction activities so that work may commence in July and be completed during this construction season.
DISCUSSION
The Stanfield Marsh Outdoor Recreation and Education (SMORE) Trail Part 1 Project includes the development of paved pedestrian paths to improve accessibility and linkages within the Stanfield Marsh Area. The Stanfield Marsh includes existing, worn footpaths and wooden boardwalks that originate in the vicinity of Big Bear Boulevard and Stanfield Cutoff and proceed eastward toward Division Creek. The proposed project includes approximately 2,850 linear feet of paved pathway to be 10’ wide, related drainage and water treatment improvements, and the planting of appropriate native vegetation in the area. A later phase of the project will include improvements to the landscaping.
In March 2022, the City Council authorized staff to proceed with a bid solicitation for this project.
In accordance with the public contract code, the project was advertised in the Big Bear Grizzly as well as on the City’s website and Planet Bids. On April 13, the City Clerk received, publicly opened and read aloud two (2) sealed bids with the following result:
Contractor Location Total Base Bid
S. Porter, Inc. Big Bear Lake, CA $301,085
Romans Construction Big Bear Lake, CA $304,657
On April 13, after the public bid opening, staff also located a bid submitted by PaveWest, Inc., Artesia, CA. The bid was within the City’s mail delivery and was not marked as containing a bid, in accordance with the standard instructions to bidders. In consultation with the City Attorney’s office, it was advised that the bid should be rejected on the basis of not conforming to the Instructions to Bidders and should be returned to the company, unopened. Staff issued a letter and returned the bid via US Mail on April 15, 2022.
Upon review of the bids received, the bid of S. Porter, Inc. was found to be the lowest responsive bid for this project. S. Porter, Inc. is qualified to complete this work and has completed a number of similar projects for the City, most recently the Alpine Pedal Path Rathbun Creek Extension Project. Should the contract be authorized, it is anticipated that work will begin in July 2022 and be completed during this construction season.
Previously, as a component of this project, the City executed an MOU with the Southern California Mountains Foundation (SCMF) to provide landscaping, planting, and fence construction for this project. The work will be done by their Urban Conservation Corps, which creates employment opportunities for at risk youth, under the supervision of SCMP staff. The existing MOU expired in April 2022 and needs to be amended for a term through December 31, 2022. This extension will allow of the SCMF and Conservation Corps to complete their efforts for this project.
There are several other Capital Improvement Projects identified for the Stanfield Marsh area in the coming years. For the Summer 2022, it is anticipated that this project as well as the installation of the public restroom will be completed. Staff is also prepared to authorize a bid solicitation for the maintenance and repair of the existing boardwalks.
FISCAL IMPACT
The total requested contract award is for $301,085. Funding for this project is included in the FY 2022-23 CIP Budget with total funding of $399,000. Funding is derived from an Environmental Enhancement and Mitigation Grant, from the California Natural Resources Agency, for $331,000 with remaining funds coming from Measure Y proceeds. Measure Y is derived from transient occupancy tax paid by overnight visitors to the City. The engineer’s estimate for this project was approximately $306,000. The remaining budget will support landscape improvements in the area.
ENVIRONMENTAL CONSIDERATIONS
These repairs are categorically exempt from the California Environmental Quality Act (CEQA) under section 15304 as minor alterations of existing land. A Notice of Exemption for this determination was filed in 2017 as part of the preparation and submittal of grant applications.
RECOMMENDATION
It is recommended that the City Council adopt the Resolution Awarding a Construction Contract for the SMORE I Project to S. Porter, Inc. and an Amendment to the MOU with the Southern California Mountains Foundation for Project Landscaping.
ATTACHMENTS
1. Resolution No. 2022-XX
2. Location Map
3. Letter to PaveWest, Inc. Regarding Bid Rejection
ATTACHMENT 1
RESOLUTION NO. 2022-XX
RESOLUTION AWARDING A CONSTRUCITON CONTRACT FOR
THE SMORE I PROJECT TO S. PORTER, INC. AND AMENDEMENT
TO MOU WITH THE SOUTHERN CALIFORNIA MOUNTAINS
FOUNDATION FOR PROJECT LANDSCAPING
WHEREAS, the Stanfield Marsh is located to the northeast corner of Big Bear Boulevard and Stanfield Cutoff and provides a number of recreational activities through existing foot paths and boardwalks; and
WHEREAS, in September 2021, the City Council authorized staff to proceed with the execution of all necessary documents to acquire these assets form the Municipal Water District; and WHEREAS, the Five-Year Capital Improvement Program includes approximately $2.2 million for various improvements in this area over the next several years; and WHEREAS, the Stanfield Marsh Outdoor Recreation and Education (SMORE) I Project includes the establishment of expanded paved trails within this area to improve access to the recreational and educational activities within this area; and
WHEREAS, specifically, the project includes the paving of trails, totaling approximately 2,850 linear feet, from the parking lot on the west end of the area to the boardwalks, on the empty space between the boardwalks, and from the easterly terminus of the boardwalk to Division Creek; and WHEREAS, in March, 2022, the City Council authorized staff to conduct a bid solicitation for the SMORE I Project; and
WHEREAS, staff received and publicly opened two (2) bids for this project with S. Porter, Inc. providing the lowest responsive bid with a total base bid of $301,085; and WHEREAS, staff also identified a bid from PaveWest, Inc. that was not included in the public bid opening as it was within the City’s regular mail and not identified as a bid and, as such, was rejected as not conforming to the City’s Instructions to Bidders upon recommendation of the City Attorney’s Office; and
WHEREAS, the bid of S. Porter, Inc. is within the engineer’s estimate and established project budget and S Porter, Inc. is qualifies to completed this project; and WHEREAS, upon the award of contract, construction is scheduled to begin in July and be completed during the Summer 2022 construction season; and WHEREAS, in 218, the City of Big Bear Lake and the Southern California Mountains Foundation executed an MOU for project landscaping and fence construction to be performed by the SCMF’s Urban Conservation Corps; and
WHEREAS, the existing MOU expired in April 2022 and both parties are seeking an amendment to that MOU to extend its term through December 31, 2022, to allow for the completion of the landscaping work associated with this project.
NOW, THEREFORE, BE IT RESOLVED by the City Council that:
1. A construction contract is awarded to S. Porter, Inc. for the SMORE I Project in the amount of $301,085.
2. The City Manager is authorized to execute the contract documents in a form approved by the City Attorney.
3. The bid of PaveWest, Inc. is rejected for failing to comply with the City’s standard Instructions to Bidders.
4. The MOU with the Southern California Mountains Foundation for project landscaping is amended to extend the term through December 31, 2022, and the City Manager is authorized to execute the necessary documents in a form approved by the City Attorney.
PASSED, APPROVED AND ADOPTED this 6th day of June, 2022.
Rick Herrick, Mayor
ATTEST:
Erica Stephenson, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss
CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2022-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 6th day of June, 2022 and that the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Erica Stephenson, City Clerk
ATTACHMENT 2
CITY OF BIG BEAR LAKE BIG BEAR LAKE, CA 39707 BIG BEAR BLVD. P.O. BOX 10,000 BIG BEAR LAKE, CA 92315 REVISIONS NO. SMORE I SITE PLAN DATE BY CHK'D DESCRIPTION DATE: JOB NO: DRAWN: DESIGN: CHECKED: SCALE:
OF
SHEET: S-1 1 1
XX.XXX
IGR --
NTS
ASPHALT TRAIL 1900'
ASPHALT TRAIL 450'
ASPHALT TRAIL 500'
ATTACHMENT 3
MEETING
DATE: June 6, 2022
TO: Honorable Mayor and Members of the City Council
THROUGH: Jeff Mathieu, Interim City Manager
FROM: Sean Sullivan, Director of Public Services
Jared Cheek, Public Works Operations Manager
Jacky Chan, Associate Engineer
SUBJECT: Resolution Awarding a Construction Contract and Purchase Order for the Annual Street Rehabilitation Project
BACKGROUND
The City of Big Bear Lake is responsible for the maintenance and operation of approximately 84 centerline miles of streets within the City. As a part of the City’s efforts to maintain and improve the streets, the annual Capital Improvement Program includes several projects focused on street maintenance: street rehabilitation, crack sealing, slurry seal, and line striping. These projects account for an annual allocation of $1,550,000. The Annual Street Rehabilitation is the largest and most impactful project with a budget of $1,400,000 and a focus on paving streets throughout the City.
Staff has prepared a Street Rehabilitation Project for Fiscal Year 2022-23 to include a total of 1.85 miles of street improvements. A bid solicitation has been conducted and staff is recommending an award of construction contract and a purchase order for the elements associated with this project.
DISCUSSION
The Fiscal Year 2022-23 Capital Improvement Program (CIP) budget includes an allocation of $1,400,000 for annual street rehabilitation efforts. These efforts generally include one of several rehabilitation and preservation methods including an asphalt overlay, a grind and overlay, or a reconstruction. These methods vary based upon the condition and need of the roadway segment and have been selected by the City’s engineers and operations management staff. An asphalt overlay places a new asphalt surface over the existing roadway, as is. A grind and overlay process removes an approximate 2” section of weathered and degraded asphalt and replaces it with a new 2” course of asphalt. Street reconstruction includes the pulverization of the existing street back to a base surface and the old material is removed, the subgrade is recompacted to ensure maximum stability, and a new roadway surface is created through the placement of 4” of asphalt.
Staff has identified several street segments and pavement rehabilitation methods for the proposed project that includes a total of 1.85 miles of street rehabilitation. Based upon the identified streets and their overall conditions, approximately 1.25 miles are identified as needing a full reconstruction (67% of the project) and the remaining 0.6 miles are identified for a grind and overlay.
Street reconstruction is a more invasive and costly process, than an overlay, as it involves reconstructing the base of the roadway and takes approximately 4” of asphalt material, which is twice the material of a typical street overlay. This process will generally restore the service life of the roadway to twenty (20) years or more. A street overlay will replace approximately 2” of the asphalt roadway surface and generally add an additional ten (10) years of service life to the roadway. For this project, approximately 0.6 miles of roadway will receive an overlay. Based upon the lowest bid received for this project, the pricing associated with the identified street rehabilitation processes are approximately:
Method Cost per Square Foot
Full Street Reconstruction $4.87
Grind/Overlay $1.63
Upon the authorization of the City Council, staff conducted a bid solicitation in accordance with the California Public Contracts Code and the City’s Purchasing Guidelines. This project was advertised within the Big Bear Grizzly newspaper, on the City’s website, and through an online bid portal, PlanetBids. On May 26, 2022, the City Clerk received, publicly opened, and read aloud four (4) sealed bids with the following results:
Contractor Location Bid Amount
Bear Valley Paving Big Bear Lake, CA $1,165,574.08
Granite Construction Co. Indio, CA $1,193,911.00
Vance Corporation Beaumont, CA $1,369,369.00
S. Porter, Inc. Big Bear Lake, CA $1,474,289.00
Staff reviewed the bid documents for completeness and accuracy and has found Bear Valley Paving to be the lowest responsive bidder for this project. Bear Valley Pacing has been in business in the Big Bear Valley since 1970 and has a documented history of successful completion of similar projects for the City and for other entities throughout the valley.
Public Works crews will provide traffic control, erosion control, and will place and compact asphalt for all overlay sections of streets. Staff’s effort will include the placement of approximately 1,800 tons of asphalt utilizing City forces and equipment. Staff solicited pricing for asphalt from providers that are located within an appropriate distance from and are able to furnish asphalt to the City and received the following prices:
Vendor Location Price per Ton
Vulcan Materials San Bernardino, CA $99.12
Matich Corporation San Bernardino, CA $164.96
Holiday Rock San Bernardino, CA Nonresponsive
Based upon the received pricing, the estimate 1,800 tons of asphalt will cost $178,416. Pricing is inclusive of all material, delivered to the project site.
Work is scheduled to begin during the first week of July and will be completed in August.
FISCAL IMPACT
The FY 2022-23 budget includes funding in the amount of $1.4 million for the Annual Street Rehabilitation Program. The total identified cost for the project is:
Construction Contract $1,165,574
Asphalt Material $ 178,416
Total $1,343,990
ENVIRONMENTAL CONSIDERATIONS
This project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301.c as repair and maintenance of existing highways and streets.
RECOMMENDATION
It is recommended that the City Council adopt the proposed Resolution Awarding a Construction Contract and Purchase Order for the Annual Street Rehabilitation Project.
ATTACHMENTS
1. Resolution No. 2022-XX
2. Location Map
ATTACHMENT 1
RESOLUTION NO. 2022-XX
RESOLUTION AWARDING A CONSTRUCTION CONTRACT
AND PURCHASE ORDER FOR THE ANNUAL STREET
REHABILITATION PROJECT
WHEREAS, the City of Big Bear Lake is responsible for the maintenance and operation of approximately 84 centerline miles of City Streets and these efforts include several routine and recurring maintenance and capital activities; and
WHEREAS, the largest and most impactful street maintenance effort is the Annual Street Rehabilitation Project which focuses on paving streets throughout the City with a budget of $1,400,000 annually; and
WHEREAS, staff has designed and prepared a Street Rehabilitation Project for Fiscal Year 2022- 23 based upon a visual inspection of streets, reference to the City’s Pavement Management Plan, and public inquiries pertaining to street condition; and WHEREAS, the proposed project includes a battery of asphalt overlay, grind and overlay, and street reconstruction efforts focused on 12 street segments throughout the City for a total of 1.85 miles of streets, including 1.25 miles of street reconstruction and 0.6 miles of asphalt overlay; and WHEREAS, upon completing the appropriate public bid process for this project, the lowest responsive bid was found to be that of Bear Valley Paving with a total cost of $1,165,574; and WHEREAS, Bear Valley Paving is appropriately experienced and qualified to complete this project; and
WHEREAS, this project will also require a purchase order for the purchase of 1,800 tons of hot mix asphalt to be placed by Public Works crews and upon a solicitation for pricing, Vulcan Materials was found to be the lowest at $99.12 per ton; and WHEREAS, the total project expenditures, between the construction contract and the asphalt purchase, are $1,343,990 and funding is available for this project in the amount of $1,400,000.
NOW, THEREFORE, BE IT RESOLVED by the City Council that:
1. A construction contract is awarded to Bear Valley Paving for the Fiscal Year 2022-23 Annual Street Rehabilitation Project in the amount of $1,165,574 and that the City Manager is authorized to execute this agreement in a form approved by the City Attorney.
2. A purchase order is awarded to Vulcan Materials for hot mix asphalt for a price not to exceed $178,416.
PASSED, APPROVED AND ADOPTED this 6th day of June, 2022.
Rick Herrick, Mayor
ATTEST:
Erica Stephenson, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss
CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2022-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 6th day of June, 2022 and that the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Erica Stephenson, City Clerk
ATTACHMENT 2
MOONRIDGE ROAD MOONRIDGE ROAD
CLUB VIEW DRIVE
PEREGRINE AVENUE
RATHBUN DRIVE
LA PLACIDA AVENUE
LA CERENA AVENUE
SONOMA DRIVE
SONOMA DRIVE ELM ST CITY OF BIG BEAR LAKE BIG BEAR LAKE, CA 39707 BIG BEAR BLVD. P.O. BOX 10,000 BIG BEAR LAKE, CA 92315 I
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BARTLETT PARKING LOT
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BARTLETT PARKING LOT
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MARINA POINT DR
PONDEROSA DR
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MARINA POINT DR FISCAL YEAR 2022/23 STREET REHABILITATION PROJECT
MEETING
DATE: June 6, 2022
TO: Honorable Mayor and Members of the City Council
THROUGH: Jeff Mathieu, Interim City Manager
FROM: Sean Sullivan, Director of Public Services
Jason Watterson, Public Works Operations Manager
Jacky Chan, Associate Engineer
SUBJECT: Resolution Awarding a Construction Contract for the Jay Bird Lane Sanitary Sewer Main Replacement Project
BACKGROUND
The City’s Sanitation Division is responsible for the maintenance of the sanitary sewer system which includes approximately 200 miles of sewer main, more than 3,000 manholes, and 12 sewer lift stations. The hundreds of miles of sewer main collect wastewater throughout the City’s system and convey it to the trunk lines of the Big Bear Area Regional Wastewater Agency where is it collected and treated. Staff’s routine maintenance and inspection activities identified concerns with a sewer main located on Jay Bird Lane, between Tulip Lane and Edgemoor Road. This sewer main has considerable root intrusion and other defects that are impacting its operational function resulting in several backups and expenses related to property damage.
Staff had recommended that this line be replaced and, as such, this project was included in the Fiscal Year 2022-23 Capital Improvement Program (CIP) with a budget of $500,000. Throughout the design process, staff identified an alternative approach to the issues associated with this sewer main, which included the installation of a liner for approximately 538 linear feet of the main and replacing, with a larger diameter pipe, the remaining approximately 200 linear feet. The proposed approach to this project will relieve this issues associated with this sanitary sewer main with a lower cost and construction impact.
DISCUSSION
Initially, staff recommended the replacement of approximately 718 linear feet of sewer main, along Jay Bird Lane, in the approved Fiscal Year 2022-23 Capital Improvement Program Budget. The sewer main, located between Tulip Lane and Edgemoor Road, is made of clay pipe and is exhibiting signs of root intrusion and has a history of backups. The preliminary concept for correcting these concerns was replacement of all 718 linear feet with an 8” PVC plastic pipeline.
Through the design process, including review of CCTV video and maintenance records, staff identified two causes of the associated issues. First, a large portion of the main has some root intrusion issues but is otherwise appropriately sized (8”) and is structurally sound. Secondly, a portion of the main is only 6” in diameter and flow disruption is caused when the 6” main connects to the 8” main. Seeing these concerns, staff determined that it is not necessary to replace the entire 718 linear foot section of main, as was initially proposed. Instead, staff will have the portion with root intrusion (approximately 538 linear feet) lined with a cured in place liner and the remaining section of 6” main (approximately 180 linear feet) will be replaced with a new 8” main.
Within the Fiscal Year 2021-22 Capital Improvement Program is a project for the installation of a cured-in-place-pipe (CIPP) liner within several of the City’s sanitary sewer mains. The CIPP lining process will seal the inside of the sewer main to eliminate and prevent future root intrusion concerns. As this project was out to bid in the Spring 2022 and the contract was awarded in May 2022, staff included the proposed lining portion of Jay Bird Lane within this scope of work, which will take place in June.
Staff initiated a bid solicitation for the remaining scope of work, which includes the removal and replacement of approximately 180 linear feet of sewer main and the construction of a new manhole.
Staff advertised this project for bid within the Big Bear Grizzly newspaper, on the City’s website, and through an online bid portal, PlanetBids. On May 26, 2022, the City Clerk’s Office received, publicly opened, and read aloud three (3) sealed bids with the following results:
Contractor Location Bid Amount
Romans Construction Big Bear Lake, CA $80,318
S. Porter, Inc. Big Bear Lake, CA $95,840
Gentry General Engineering, Inc. Rancho Cucamonga, CA $183,564 Staff has reviewed the bid documents for completeness and accuracy and has found Romans Construction to be the lowest responsive bidder. Romans Construction has a documented history of successful completion of similar projects for the City and for other entities throughout the valley.
Should the contract be awarded, staff anticipates that this work will begin in July 2022.
FISCAL IMPACT
Funding for this project is included in the Fiscal Year 2022-23 Capital Improvement Program Budget in the amount of $500,000 from the Sanitation Fund. The cost associated with the sewer lining portion of this project is approximately $25,000. The costs associated with the main replacement, as outlined above, are approximately $80,318. With the revised project approach, and the competitive bids, these improvements will be completed for nearly $400,000 below the adopted budget for these efforts.
ENVIRONMENTAL CONSIDERATIONS
At the time of bid solicitation, this project was found to be categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301.b as repair or maintenance to existing utility systems. A Notice of Exemption for this project has been filed.
RECOMMENDATION
It is recommended that the City Council adopt the proposed Resolution Awarding a Construction Contract for the Jay Bird Lane Sanitary Sewer Main Replacement Project.
ATTACHMENTS
1. Resolution No. 2022-XX
2. Location Map
ATTACHMENT 1
RESOLUTION NO. 2022-XX
RESOLUTION AWARDING A CONSTRUCTION CONTRACT
FOR THE JAY BIRD LANE SANITARY SEWER MAIN
REPLACEMENT PROJECT
WHEREAS, the City’s Sanitation Division is responsible for the maintenance and operation of the City’s sanitary sewer system which includes approximately 200 miles of sewer main, more than 3,000 manholes, and 12 sewer lift stations; and
WHEREAS, the wastewater is collected throughout the City by the City’s conveyance system where it is then deposited into trunk lines operated by the Big Bear Area Regional Wastewater Agency (BBARWA) for treatment; and
WHEREAS, staff’s routine maintenance and inspection activities identified concerns with a sewer main located on Jay Bird Lane between Tulip Lane and Edgemoor Road, where the existing clay pipe is cracked, intruded by roots, and failing which is hindering the ability for the wastewater to flow freely and is creating sewer backup situations; and WHEREAS, staff has recommended this portion of sanitary sewer main for replacement and the project was included in the Fiscal Year 2022-23 Capital Improvement Program (CIP); and WHEREAS, staff has prepared plans and specifications for this project to include the construction of approximately 180 linear feet of new, 8” pipeline and a new manhole to connect with the remaining 538 linear feet of 8” pipeline along this section; and WHEREAS, the remaining 538 linear feet of 8” sewer main will be lined utilizing a cured-inplace-pipe process through a project that has a contract awarded in May 2022 and the work will be completed in June 2022 with an approximate cost of $25,000; and WHEREAS, staff conducted a bid solicitation process for the remaining scope of work, which includes approximately 180 linear feet of pipeline replacement and the construction of a new manhole; and
WHEREAS, Romans Construction, Big Bear Lake, CA, was the lowest responsive bidder for this project with a total bids of $80,318 and Romans Construction has the necessary experience and capacity to successfully complete this project; and
WHEREAS, these combined efforts will relieve the issues that are occurring on this portion of sewer main and restore them to normal operation; and
WHEREAS, funding for this project is included in the FY 2022-23 Capital Improvement Program in the amount of $500,000 with funding derived from the sanitation fund and the identified improvement activities will cost approximately $105,318.
NOW, THEREFORE, BE IT RESOLVED by the City Council that:
1. A contract for the Jay Bird Lane Sanitary Sewer Main Replacement Project is awarded to Romans Construction, Big Bear Lake, CA, in the amount of $80,318.
2. The City Manager is authorized to execute this contract in a form approved by the City Attorney.
PASSED, APPROVED AND ADOPTED this 6th day of June, 2022.
Rick Herrick, Mayor
ATTEST:
Erica Stephenson, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss
CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2022-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 6th day of June, 2022 and that the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Erica Stephenson, City Clerk
ATTACHMENT 2
MEETING
DATE: June 6, 2022
TO: Honorable Mayor and Members of the City Council
THROUGH: Jeff Mathieu, Interim City Manager
FROM: Sean Sullivan, Director of Public Services
Jacky Chan, Associate Engineer
SUBJECT: Resolution Authorizing a Notice of Completion for the Demolition of Structures Located at 794 and 808 Iris Drive
BACKGROUND
The City of Big Bear Lake owns several properties surrounding the Civic Center Campus, including those properties at 794 and 808 Iris Drive, on which sit five (5) structures. The structures include two (2) residences and three (3) outbuildings, all of which have fallen into disrepair and no longer serve a functional purpose for the City. Additionally, there are concerns related to trespassing and general safety in the area given the condition of the buildings. The demolition of these structures will allow the City to utilize this land for alternative purposes in the future and previous City Council discussions have considered various ideas for such including workforce housing, new City facilities, or open space.
On February, 7, 2022, the City Council awarded a contract to UBD, Inc., North Hollywood, CA, for the demolition of the structures located on this site. Work commenced on April 5, 2022 and was completed on May 13, 2022. All utilities have been disconnected, the structures have been removed, and the site has been graded. Staff is recommending that the City Council accept the work of UBD, Inc. as complete and authorize the filing of a Notice of Completion for this project.
DISCUSSION
UBD, Inc. was awarded a contract for the demolition of the structures at 794 and 808 Iris Drive on February 7, 2022. Work commenced on April 5, 2022 and as of May 13, was completed to the satisfaction of staff. At the completion of the work, all utilities had been disconnected, the structures have been removed, and the site has been rough graded. As the work has been completed to the satisfaction of staff, it is recommended that the City Council accept the work of UBD, Inc. and authorize the filing of a Notice of Completion. Staff will file the Notice of Completion immediately and release all retained funds from the project (5% of total contract) no sooner than thirty-five (35) days from recordation of said notice.
FISCAL IMPACT
The total budget for this project was $85,000 which included the cost for this construction contract.
The total cost of the construction contract for this project was $51,415.
ENVIRONMENTAL CONSIDERATIONS
At the time of authorization of the solicitation of bids for this project, the City Council found this project to be categorically exempt from the California Environmental Quality Act (CEQA).
RECOMMENDATION
It is recommended that the City Council adopt a Resolution Authorizing a Notice of Completion for the Demolition of Structures Located at 794 and 808 Iris Drive.
ATTACHMENTS
1. Resolution No. 2022-XX
2. Notice of Completion
ATTACHMENT 1
RESOLUTION NO. 2022-XX
RESOLUTION AUTHORIZING A NOTICE OF COMPLETION
FOR THE DEMOLITION OF STRUCTURES LOCATED AT
794 AND 808 IRIS DRIVE
WHEREAS, the City of Big Bear Lake owns several properties surrounding the Civic Center, including 794 and 808 Iris Drive, and those properties host five (5) structures that include former residences and outbuildings; and
WHEREAS, the site has been discussed by the City Council and staff for revised uses with ideas consisting of workforce housing, new City facilities, or open space; and WHEREAS, the structures offer no value for current or future uses, they create a safety concern, and the removal of the structures now may generate additional interest in the properties; and WHEREAS, funding for the Demolition of Structures at 794 and 808 Iris Drive project was included in the approved Fiscal Year 2021-22 Capital Improvement Program and on February 7, 2022, the City Council awarded a contract to UBD, Inc. for this project; and WHEREAS, whereas the work commenced on April 5, 2022 and was completed as of May 13, 2022; and
WHEREAS, the work included the disconnection of all utilities, the demolition of the existing structures, and the grading of the site; and
WHEREAS, staff has reviewed the work of UBD, Inc. and it was done to their satisfaction for the scope of work for the project; and
WHEREAS, the project included a budget of $85,000 and the final contract cost was $51,415.
NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Big Bear Lake that:
1. Staff is authorized to file a Notice of Completion for the Demolition of Structures Located at 794 and 808 Iris Drive.
2. All retained funds from the project (5% of total contract) shall be released no sooner than thirty-five (35) days from recordation of said notice.
PASSED, APPROVED AND ADOPTED this 6th day of June 2022.
Rick Herrick, Mayor
ATTEST:
Erica Stephenson, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss
CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2022-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 6th day of June, 2022 and that the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_________________________
Erica Stephenson, City Clerk
ATTACHMENT 2
RECORDING REQUESTED BY:
Erica Stephenson, City Clerk
WHEN RECORDED, PLEASE MAIL TO:
City of Big Bear Lake
City Clerk
PO Box 10000
Big Bear Lake, CA 92315
SPACE ABOVE THIS LINE FOR RECORDER’S USE
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is OWNER or agent of the OWNER of the interest or estate state below in the property hereinafter described.
2. The FULL NAME of the OWNER is The City of Big Bear Lake
3. The FULL ADDRESS OF THE owner is 39707 Big Bear Blvd., P.O. Box 10000, Big Bear Lake, CA 92315
4. The NATURE of the INTEREST or ESTATE of the undersigned is:
5. Agent of the owner that constructed the improvements.___________________________________
6. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are:
NAMES ADDRESSES
___________________________________________________________________________________________________ ____________________________________________________________________________________________________
7. The full name and full addresses of the predecessors in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to:
NAMES ADDRESSES
___________________________________________________________________________________________________ ____________________________________________________________________________________________________
8. A work of improvement on the property hereinafter described was completed May 13, 2022.
9. The work of improvement completed is described as follows: Demolition of Structures at 794 and 808 Iris Drive.
10. The NAME OF THE ORIGINAL CONTRACTORS, if any, for such work of improvement is UBD Inc.
11. The street address of said property is 794 Iris Drive and 808 Iris Drive, Big Bear Lake, CA 92315.
12. The property on which said work of improvement was completed is in the City of Big Bear Lake, County of San Bernardino, State of California.
Date: ____________________ Signature of Owner or agent of owner ________________________________ Verification for INDIVIDUAL owner ____________________________. I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the owner of the aforesaid interest or estate in the property described in the above notice that I have read said notice, that I know and understand the contents thereof, and that the facts stated there in are true and correct.
Date and Place (Signature of owner named in paragraph 2) Verification for NON-INDIVIDUAL owner I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the ________________________ of the aforesaid interest or estate in the property described in the above notice that I have read said notice, that I know and understand the contents thereof, and that the facts stated there in are true and correct.
Date and Place (Signature of person signing on behalf of owner)
MEETING
DATE: June 6, 2022
TO: Honorable Mayor and Members of the City Council
THROUGH: Jeff Mathieu, Interim City Manager
FROM: Sean Sullivan, Director of Public Services
Jared Cheek, Public Works Operations Manager
Jacky Chan, Associate Engineer
SUBJECT: Resolution Authorizing a Notice of Completion for the Annual Street Striping Project
BACKGROUND
The City of Big Bear Lake is responsible for the maintenance and operation of approximately 84 centerline miles of streets within the City. As a part of the City’s efforts to maintain and improve the streets, the annual Capital Improvement Program includes several projects focused on street maintenance: including street rehabilitation, crack sealing, slurry seal, and line striping. These projects account for an annual allocation of $1,550,000. The Annual Street Striping Project is funded in the amount of $50,000 and on April 4, 2022, the City Council awarded a contract to Chrisp Company, Fremont, CA, in the amount of $32,251.
Work commenced on May 9, 2022 and was completed as of May 13, 2022. The work included the painting of approximately 77,000 linear feet (14.6 miles) of long line striping throughout the City and stop bars and legends at approximately 194 locations.
DISCUSSION
Staff has inspected all of the work and is satisfied with the performance of Chrisp Company on this effort. It is recommended that the City Council accept the work of Chrisp Company as complete and authorize the filing of a Notice of Completion. Staff will file the Notice of Completion immediately and release all retained funds from the project (5% of total contract) no sooner than thirty-five (35) days from recordation of said notice.
FISCAL IMPACT
Funding for this project is included in the approved Five-Year Capital Improvement Program with a Fiscal Year 2021-22 budget of $50,000 from the General Fund. The total completed contract cost for this project was $32,251.
ENVIRONMENTAL CONSIDERATIONS
This project was found to be categorically exempt from the California Environmental Quality Act (CEQA) at the time of the bid solicitation.
RECOMMENDATION
It is recommended that the City Council adopt a Resolution Authorizing a Notice of Completion for the Annual Street Striping Project.
ATTACHMENTS
1. Resolution No. 2022-XX
2. Notice of Completion
ATTACHMENT 1
RESOLUTION NO. 2022-XX
RESOLUTION AUTHORIZING A NOTICE OF COMPLETION
FOR THE ANNUAL STREET STRIPING PROJECT
WHEREAS, the City of Big Bear Lake is responsible for the maintenance and operation of approximately 84 centerline miles of streets within the City; and WHEREAS, the City’s annual Capital Improvement Program Budget establishes annual projects for street rehabilitation, crack sealing, slurry seal, and line striping in a total amount of $1,550,000 per years; and
WHEREAS, the annual Capital Improvement Program includes the Annual Citywide Line Striping Project with a budget of $50,000 annually; and WHEREAS, this project includes the painting of striping and markings throughout the City, including approximately 77,000 linear feet of long lane lines, both in yellow and white, and the painting of various roadway legends and stop sign markings at approximately 194 locations; and WHEREAS, on April 4, 2022, the City Council awarded a contract to Chrisp Company (Fremont, CA), as the lowest responsive bidder for this project; and WHEREAS, work commenced on May 9, 2022 and was completed as of May 13, 2022, and WHEREAS, staff has inspected the work of Chrisp Company and it has been completed to the satisfaction of staff; and
WHEREAS, the total contract cost of the project was $32,251 under the total budget of $50,000.
NOW, THEREFORE, BE IT RESOLVED by the City Council that:
1. Staff is authorized to file a Notice of Completion for the Annual Citywide Street Striping Project.
2. All retained funds from the project (5% of total contract) shall be released no sooner than thirty-five (35) days from recordation of said notice.
PASSED, APPROVED AND ADOPTED this 6th day of June 2022.
Rick Herrick, Mayor
ATTEST:
Erica Stephenson, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss
CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2022-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 6th day of June, 2022 and that the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Erica Stephenson, City Clerk
ATTACHMENT 2
RECORDING REQUESTED BY:
Erica Stephenson, City Clerk
WHEN RECORDED, PLEASE MAIL TO:
City of Big Bear Lake
City Clerk
PO Box 10000
Big Bear Lake, CA 92315
SPACE ABOVE THIS LINE FOR RECORDER’S USE
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is OWNER or agent of the OWNER of the interest or estate state below in the property hereinafter described.
2. The FULL NAME of the OWNER is The City of Big Bear Lake
3. The FULL ADDRESS OF THE owner is 39707 Big Bear Blvd., P.O. Box 10000, Big Bear Lake, CA 92315
4. The NATURE of the INTEREST or ESTATE of the undersigned is:
5. Agent of the owner that constructed the improvements.___________________________________
6. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are:
NAMES ADDRESSES
___________________________________________________________________________________________________ ____________________________________________________________________________________________________
7. The full name and full addresses of the predecessors in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to:
NAMES ADDRESSES
___________________________________________________________________________________________________ ____________________________________________________________________________________________________
8. A work of improvement on the property hereinafter described was completed May 13, 2022.
9. The work of improvement completed is described as follows: ANNUAL STREET STRIPING PROJECT.
10. The NAME OF THE ORIGINAL CONTRACTORS, if any, for such work of improvement is Chrisp Company.
11. The street address of said property is various City rights-of-way throughout the City of Big Bear Lake.
12. The property on which said work of improvement was completed is in the City of Big Bear Lake, County of San Bernardino, State of California.
Date: ____________________ Signature of Owner or agent of owner ________________________________ Verification for INDIVIDUAL owner ____________________________. I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the owner of the aforesaid interest or estate in the property described in the above notice that I have read said notice, that I know and understand the contents thereof, and that the facts stated there in are true and correct.
Date and Place (Signature of owner named in paragraph 2) Verification for NON-INDIVIDUAL owner I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the ________________________ of the aforesaid interest or estate in the property described in the above notice that I have read said notice, that I know and understand the contents thereof, and that the facts stated there in are true and correct.
Date and Place (Signature of person signing on behalf of owner)
MEETING
DATE: June 6, 2022
TO: Honorable Mayor and Members of the City Council
THROUGH: Jeff Mathieu, Interim City Manager
FROM: Sean Sullivan, Director of Public Services
Israel Gomez, Associate Engineer
SUBJECT: Resolution Authorizing a Bid Solicitation for the Stanfield Marsh Boardwalks Improvements Project
BACKGROUND
The Stanfield Marsh is located to the northeast of Big Bear Boulevard and Stanfield Cutoff and presently includes a public parking lot, foot paths, and wooden boardwalks to allow for recreation in the area. In September 2021, the City Council authorized staff to execute the necessary documents to transfer these assets from the Municipal Water District (MWD) to the City of Big Bear Lake. Escrow on the transfer should be closing within the next thirty (30) days and the City will own the identified assets. The City’s approved Five-Year Capital Improvement Program (CIP) includes funding of approximately $2,250,000 for various improvements in this area over the next several years.
The existing boardwalks are more than 25 years old and are in need of significant rehabilitation.
Included in the Fiscal Year 2022-23 Capital Improvement Program (CIP) budget is a project intended to rehabilitate the boardwalks by replacing the existing decking and handrails along them.
This project will improve the aesthetics of the boardwalks, minimize any tripping or existing safety concerns, and extend the life and utility of these popular amenities. A portion of the funding for these improvements is coming from a $500,000 contribution that the MWD will be making to the City as a part of the escrow for the properties.
DISCUSSION
The Stanfield Marsh includes existing, worn footpaths and wooden boardwalks that originate in the vicinity of Big Bear Boulevard and Stanfield Cutoff and proceed eastward toward Division Creek. The boardwalks are approximately 2,041 linear feet in length and were constructed in the mid to late 1990s, making them approximately 25 years old. The boardwalks are a popular amenity and are used by residents and visitors, alike, throughout the year.
The proposed plan includes the removal of all existing decking and handrails. The existing support structure, below the decking, will be inspected and reinforced as needed. New decking and a new handrail system will be installed to replace the existing. The decking is proposed to be redwood lumber, consistent with the current system, and the handrails will be similar to the existing decking with improved wire mesh along them. The engineer’s estimate for these improvements is approximately $1,000,000.
The proposed resolution will authorize staff to proceed with the appropriate bid solicitation to identify a contractor to complete the designed improvements. Staff anticipates presenting a construction contract for City Council consideration in July 2022 and that work will take place during the summer construction season.
FISCAL IMPACT
Funding for this project is included in the Fiscal Year 2022-23 Capital Improvement Program Budget in the amount of $1,000,000. Funding is derived from Measure Y Proceeds, which is transient occupancy tax paid by overnight visitors to the City, and the contribution from MWD associated with the transfer of these assets to the City.
ENVIRONMENTAL CONSIDERATIONS
These repairs are categorically exempt from the California Environmental Quality Act (CEQA) under section 15301.C as repair and maintenance of existing bicycle and pedestrian facilities.
RECOMMENDATION
It is recommended that the City Council adopt a Resolution Authorizing a Bid Solicitation for the Stanfield Marsh Boardwalks Improvements Project.
ATTACHMENTS
1. Resolution No. 2022-XX
2. Notice of Exemption
3. Location Map
ATTACHMENT 1
RESOLUTION NO. 2022-XX
RESOLUTION AUTHORIZING BID SOLICITATION FOR THE
STANFIELD MARSH BOARDWALKS IMPROVEMENT PROJECT
WHEREAS, the Stanfield Marsh is located to the northeast of Big Bear Boulevard and Stanfield Cutoff and provides a number of recreational activities through existing foot paths and boardwalks; and
WHEREAS, in September 2021, the City Council authorized staff to proceed with the execution of all necessary documents to acquire these assets from the Municipal Water District; and WHEREAS, the approved Five-Year Capital Improvement Program includes approximately $2,250,000 for various improvements in this area over the next several years; and WHEREAS, the boardwalks total approximately 2,041 linear feet, were constructed in the mid to late 1990s, and require significant maintenance and rehabilitation; and WHEREAS, City staff has designed a project to reinforce the support structure, as needed, and replace all of the decking and handrails, and
WHEREAS, the engineer’s estimate associated with the costs of these improvements is approximately $1,000,000; and
WHEREAS, funding is included in the Fiscal Year 2022-23 Capital Improvement Program (CIP) budget in the amount of $1,000,000, with $500,000 from Measure Y and $500,000 from a onetime contribution from the Municipal Water District as a part of the transfer of these assets to the City; and
WHEREAS, staff is seeking authorization to complete a bid solicitation and anticipates presenting a construction contract to the City Council in July 2022 so that construction may begin during this construction season; and
WHEREAS, this project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301.C as repair and maintenance of existing bicycle and pedestrian facilities.
NOW, THEREFORE, BE IT RESOLVED by the City Council that:
1. Staff is authorized to proceed with the bid solicitation for the Stanfield Marsh Boardwalk Improvements Project.
2. This project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301.C as repair and maintenance of existing bicycle and pedestrian facilities.
PASSED, APPROVED AND ADOPTED this 6th day of June, 2022.
Rick Herrick, Mayor
ATTEST:
Erica Stephenson, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss
CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2022-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 6th day of June, 2022 and that the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Erica Stephenson, City Clerk
ATTACHMENT 2
NOTICE OF EXEMPTION
TO: Clerk of the Board of Supervisors FROM: Engineering Division County of San Bernardino City of Big Bear Lake
385 N. Arrowhead Avenue, 2nd Floor P. O. Box 10000
San Bernardino, CA 92415-0130 Big Bear Lake, CA 92315-8900 Project Title:
Stanfield Marsh Boardwalks Improvements Project
Project Location - Specific:
APN: 0308-231-20 and 0308-231-43
Description of Project:
The scope of work involves the replacement of all existing decking and handrails.
Name of Public Agency Approving Project:
City of Big Bear Lake, City Council
Name of Person or Agency Carrying out Project:
City of Big Bear Lake, Engineering Division
Exempt Status: (check one) (State type and section number) XX Categorically Exempt
Section: 15301(c)
Reasons why project is exempt:
CEQA exemptions include the repair and maintenance of existing bicycle and pedestrian facilities.
Lead Agency or Contact Person: Area Code/Telephone/Extension Sean Sullivan, Director of Public Services (909) 866-5831 Date: June 6, 2022
Signature:
______________________________
Sean Sullivan, Director of Public Services
ATTACHMENT 3
CITY OF BIG BEAR LAKE
BIG BEAR LAKE, CA
39707 BIG BEAR BLVD.
P.O. BOX 10,000
BIG BEAR LAKE, CA 92315I
K
C
IN
C
0891
DE
T
AR
OPRO
E
O
YT
AL
RAEB
GI B
F
REVISIONS
NO. BOARDWALK MAP
PRELIMINARY DESIGN
DATE BY CHK'D DESCRIPTION
DATE:JOB NO:DRAWN:DESIGN:CHECKED:SCALE:
OF
SHEET:
A-1
08/2021 ----- JC-NTS
APN: 031135101
1.55 ACRE
OWNER NATURAL HERITAGE
FOUNDATION, INC.
CITY WILL WORK TO OBTAIN
THIS LAND AS WELL
FOR BIDDING
PURPOSES ONLY
NOT FOR CONSTRUCTION - BOARD WALK 1
BOARD WALK
2 APN: 031122136
4.07 ACRE
OWNER: CBBL
APN: 030823129
0.73 ACRE
APN: 031141101
0.29 ACREOwner: MWD
WILL TRANSFER TO CCBL
1109 ft
932 ft
MEETING
DATE: June 6, 2022
TO: Honorable Mayor and Members of the City Council
THROUGH: Jeff Mathieu, Interim City Manager
FROM: Sean Sullivan, Director of Public Services
Katya Meyer, Administrative Analyst
SUBJECT: Resolution Authorizing Staff to File Claim Forms and Submit Reimbursement Requests for TDA Funding Associated with the Alpine Pedal Path Rathbun Creek Extension Project
BACKGROUND
In late 2021, the City completed the Alpine Pedal Path Rathbun Creek Extension Project which extended the portion of the Alpine Pedal Path within the City Limits from Big Bear Boulevard and Stanfield Cutoff to Sandalwood Drive and Rathbun Creek. The project constructed approximately 2,200 linear feet of multiuse trail at a total cost of $1,177,500. The project was funded primarily through grant funds with $788,000 derived from an Active Transportation Program Grant, awarded in 2017, and $175,072 derived from a Transportation Development Act (TDA) funding awarded in 2016.
The project has been completed and accepted by the City Council and staff is working through the grant agencies to acquire all necessary grant reimbursements. While reviewing the request for reimbursement for the TDA funds, the San Bernardino County Transportation Authority (SBCTA) staff determined that the City has not adopted an Authorizing Resolution for the reimbursement submittal.
DISCUSSION
In December 2021, the City Council accepted the completion of the Alpine Pedal Path Rathbun Creek Extension Project at a total cost of $1,177,500. The project was funded, primarily, through an Active Transportation Program Grant and Transportation Development Act funds. As the project has been completed, staff is working through the reimbursement of the grant funds and the SBCTA has indicated that the City has not adopted an authorizing resolution. The proposed authorizing resolution will authorize staff to make all necessary submittals and requests for reimbursement associated with the TDA funds for the Alpine Pedal Path Rathbun Creek Extension Project.
The Transportation Development Act (TDA) provides funding for the development and support of public transportation needs that exist in California and are allocated to each county based upon population, taxable sales and transit performance. The San Bernardino County Transportation Authority (SBCTA) administers the TDA for a wide variety of transportation programs in San Bernardino County, including planning and program activities, pedestrian and bicycle facilities, community transit services, public transportation, and bus and rail projects.
FISCAL IMPACT
This resolution will authorize staff to seek reimbursement from SBCTA approximately $175,000 in TDA funds that were expended for the Alpine Pedal Path Rathbun Creek Extension Project.
ENVIRONMENTAL CONSIDERATIONS
This action is not subject to review pursuant to the California Environmental Quality Act (CEQA).
RECOMMENDATION
It is recommended that the City Council adopt a Resolution Authorizing Staff to File Claim Forms and Submit Reimbursement Requests for TDA Funding Associated with the Alpine Pedal Path Rathbun Creek Extension Project.
ATTACHMENT
1. Resolution No. 2022-XX
ATTACHMENT 1
RESOLUTION NO. 2022-XX
RESOLUTION AUTHORIZING STAFF TO FILE CLAIM
FORMS AND SUBMIT REIMBURSEMENT REQUESTS FOR
TDA FUNDING ASSOCIATED WITH THE ALPINE PEDAL
PATH RATHBUN CREEK EXTENSION PROJECT
WHEREAS, the Transportation Development Act (TDA) provides funding for the development and support of public transportation needs that exist in California and are allocated to each county based on population, taxable sales and transit performance; and WHEREAS, the San Bernardino County Transportation Authority (SBCTA) administers the TDA funds for a wide variety of transportation programs in San Bernardino County, including planning and program activities, pedestrian and bicycle facilities, community transit services, public transportation, and bus and rail projects; and
WHEREAS, SBCTA has awarded to the City of Big Bear Lake TDA Article 3 grant funds for the development of the Alpine Pedal Path Rathbun Creek Extension Project in the City of Big Bear Lake; and
WHEREAS, the SBCTA requires submittal of claims for TDA Article 3 funds be first authorized by the City Council; and
WHEREAS, the Alpine Pedal Path Rathbun Creek Extension Project, which was completed in October 2021, utilized approximately $175,000 in TDA Article 3 Funds.
NOW, THEREFORE, BE IT RESOLVED by the City Council that:
1. Staff is authorized to submit a claim for TDA Article 3 Funds for the Alpine Pedal Path Rathbun Creek Extension Project in the amount of $175,072.
PASSED, APPROVED AND ADOPTED this 6th day of June 2022.
Rick Herrick, Mayor
ATTEST:
Erica Stephenson, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss
CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2022-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 6th day of June, 2022 and that the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Erica Stephenson, City Clerk
MEETING
DATE: June 6, 2022
TO: Honorable Mayor and Members of the City Council
THROUGH: Jeff Mathieu, Interim City Manager
FROM: Sue O’Strander, Director of Community Development Sean Sullivan, Director of Public Services
SUBJECT: Resolution Authorizing Professional Services Agreements with Selected On-Call Consultants for Planning/Architectural, Environmental Review, Geographic Information, Engineering, Building and Inspections Services
BACKGROUND
The Community Development and Public Services Departments routinely utilize on-call consultant services to augment staff’s capabilities in performing day-to-day duties as well as project specific tasks. The City currently uses several firms on an on-call basis, with agreements dating to 2018; however, there are some gaps in the current providers such as environmental review and land surveying. Given the identified gaps in services, as well as the consistent uses of these services to meet the needs of each department and delivery of quality, timely customer service, staff determined that it would be appropriate to perform a Request for Qualifications (RFQ) process to update the roster of on-call consultants.
On December 6, 2021, City Council approved the extension of all existing on-call agreements, under the Community Development and Public Services Departments, through June 30, 2022.
Staff would utilize this extension period to conduct a RFQ to update the City’s on-call service providers. On February 23, 2022, staff issued a Request for Qualifications (RFQ) inviting all qualified individuals and consulting firms to propose submissions in the following sub-areas:
• Planning and architecture
• Environmental review
• Geographic information services
• Engineering
• Building and inspections
The RFQ (Attachment 1) clarified the desired outcome was the establishment of a qualified consultant list from which the City may utilize needed resources on an on-call basis. The City intends to execute multiple contracts for these services so that the firms, and all associated resources, are available to the City on an as-needed basis. Selected consultants will remain on the Pre-Qualified Consultant List for three years, with up to two one-year extensions possible. The execution of the on-call agreements does not guarantee any work for any of the identified firms but makes them available to the City as staff solicits for support with specific tasks or projects.
Funding for any of the on-call services would be applied from existing operations and capital budgets to fund the identified services and support and fees will only be paid for work completed; no retainers would be paid to the on-call firms.
Submissions responding to the RFQ were accepted until 3:00 p.m. on March 31, 2022. In total, twenty-seven (27) submissions were received, some for multiple sub-areas. All were evaluated and rated based on criteria set forth in the RFQ:
• Understanding to stated scope of services: Submittals that demonstrated clarity of the consultant’s approach to each specific discipline were reviewed for responsiveness that would most likely align with the City’s expectations.
• Experience and qualifications of key personnel: Specific personnel supporting the City’s needs were to be identified as part of the RFQ submittal, and were reviewed for those personal that demonstrated the ability to serve as an extension of the City’s current level of service – specifically, by providing comprehensive and excellent customer service. • Client references: References were reviewed and contacted, as needed, to verify statements in submittals. Consideration was also given to the appropriateness and applicability of references to Big Bear Lake’s needs.
• Quality of completed tasks: Submissions were to include similar projects that demonstrated high quality products relevant to their sub-area(s) of interest. • Cost proposal: Rate schedules were considered for appropriate costs for the sub-area(s).
DISCUSSION
The Community Development and Public Services Departments have historically utilized on-call consultants to provide ongoing support for essential functions and services, such as building plan check and inspections, City Engineering support, and other project specific needs. These services support staff’s work for timely processing of development applications, compliance with everchanging legislative requirements, resolving technical issues, supporting capital improvement projects, and many other tasks. As staff’s primary focus is to provide timely, high quality customer service, these consultants play a critical role in that effort.
The most recent on-call consultant agreements date to 2018 and in December 2021, the current agreements were extended through June 30, 2022. In the time that has passed since, staff initiated the described RFQ process and has reviewed the twenty-seven (27) proposals that were received.
It is important to retain multiple consultants to avoid potential conflicts or unanticipated changes.
Multiple options create flexibility where a consultant may be selected to focus on a particular service rather than all-inclusive services and having multiple consultant firms creates efficiency and responsiveness in City operations.
Based on criteria set forth in the RFQ, the selection committee, comprising of the Department Directors, two planners, and an administrative analyst conducted a thorough evaluation. The committee recommends twenty-two (22) consultants with the most responsive and most qualified submittals. There is no preference and the list is organized alphabetically by sub-area:
Pre-Qualified Consultant List
Planning and Architectural Services
• Interwest Consulting Group
• MIG
• Willdan Engineering
Environmental Review Services
• Archaeological Consulting Services (archaeological resources) • EMC Planning Group
• Geovironment Consulting (cultural resources)
• Jennings Environmental (biological resources)
• Lilburn Corporation
• Meridian Consulting
• MIG
• Tom Dodson Associates (biology/peer review)
• UltraSystems
Geographic Information Services
• Bucknam Infrastructure Group (infrastructure)
• G2 Integrated Solutions
• GEOinovo Solutions
• Northline GIS
• Willdan Engineering
Engineering Services
• Gibson Transportation (traffic/transportation systems) • Hilltop Geotechnical (geotechnical)
• Interwest Consulting Group
• Koury Engineering (geotechnical)
• LOR Geotechnical Group, Inc. (geotechnical)
• Lynn Merrill Associates (WQMP/NPDES)
• Merrell-Johnson Companies
• Transtech Engineers
• Willdan Engineering
Building and Inspection Services
• Interwest Consulting Group
• Transtech Engineers
• Willdan Engineering
FISCAL IMPACT
Appropriations for consultant services from the Pre-Qualified Consultant List are anticipated in upcoming FY 2022-23 Budget. In the case of some needed services, such as third-party review, these would be funded by the project proponent/developer. Finally, as stated in the RFQ, selection of any consultant does not guarantee any assigned work. As such, fiscal impacts resulting from the initiation of such agreements are not anticipated.
ENVIRONMENTAL CONSIDERATIONS
None requiring review under the California Environmental Quality Act (CEQA).
RECOMMENDATION
It is recommended that the City Council approve the resolution including the Pre-Qualified Consultant List and authorizing the City Manager to negotiate and finalize professional service agreements with selected consultants.
ATTACHMENTS
1. Request for Qualifications for On-Call Consultant Services
2. Resolution No. 2022-XX
ATTACHMENT 1
Community Development Department
39707 Big Bear Boulevard, PO Box 10000, Big Bear Lake, CA 92315 • (909) 866-5831 • www.citybigbearlake.com
REQUEST FOR QUALIFICATIONS
ON-CALL CONSULTANT SERVICES
Planning and Architectural Services
Environmental Review Services
Geographic Information Services
Engineering Services
Building and Inspection Services
RFQ Issue Date: February 23, 2022
Submissions responding to this RFQ must be
received by Sue O’Strander, Community Development
Director via e-mail at [email protected]
no later than 3:00 p.m., Thursday, March 31, 2022.
City of Big Bear Lake RFQ/On-Call Consultant Services
2 1. PURPOSE
The City of Big Bear Lake invites proposals from qualified individuals and consulting firms (hereafter “Consultant”) to provide on-call services for the following sub-areas:
Planning and Architectural Services
Environmental Review Services
Geographic Information Services
Engineering Services
Building and Inspection Services
Through this Request for Qualifications (RFQ), the City will establish a list of qualified on-call Consultants with which the City may contract to provide one or more of the identified tasks on an as-needed basis. The City intends to execute multiple contracts for these services, within each of the disciplines, to assemble a list of several providers to meet the needs of the City. The selected Consultants will remain on the pre-qualified on-call list for at least three (3) years, with up to two (2), one-year extensions possible.
Under the Scope of Services (see Section 3), the anticipated tasks are organized by sub-area. As part of this process, the City seeks to qualify individual consultants and firms – not consultant/sub-consultant teams.
Whether the Consultant has one specialty or several, each responder is encouraged to submit and clarify any and all services that can be provided. The City intends to utilize the list to select consultants on future projects, as needed. As such, selection of any Consultant does not guarantee assigned work, and a Consultant may or may not be selected for all tasks or services submitted.
2. BACKGROUND
The City of Big Bear Lake is a four-season resort community located at an elevation of 6,752 feet within the San Bernardino National Forest. Comprising about seven square miles, the City has a permanent population of 5,206. With a regular influx of visitors, the overall mountain region, including surrounding County lands with about 25,000 permanent residents, swells up to 200,000 on busy festival or holiday weekends.
Within the City of Big Bear Lake organization, the Community Development Department is responsible for all development inquiries, intake and issuance of building permits, processing land use entitlements, enforcing housing regulations, ensuring compliance with local and State regulations, registering business licenses, and supporting economic vitality opportunities. Currently, the department utilizes consultants for some essential functions including Building Official, Traffic Engineer, plancheck, and GIS services.
City of Big Bear Lake RFQ/On-Call Consultant Services
3 The Public Services Department, Engineering Division is responsible for general engineering functions of the City, including City Engineer/City Land Surveyor responsibilities, review and support of land development projects, management and support of the City’s sanitation utility, NPDES engineering and compliance, and design and engineering of the City’s infrastructure, including capital improvement projects. Due to the technical nature and volume of the work, consultants are utilized to ensure timely completion of projects. Currently, the department utilizes consultants for geotechnical investigations and engineering, NPDES compliance, general civil engineering, land surveying, City Engineer, and plancheck services.
3. SCOPE OF SERVICES
Both the Community Development and Public Services Departments intend to utilize selected Consultants in the following sub-areas, as appropriate. The tasks listed under each sub-area below represent those most likely needed, but may not be inclusive of all services that may be requested. For all sub-areas, Consultants are expected to:
1. Prepare written materials in a clear and concise manner, conforming to City standards and templates, as applicable.
2. Conduct site visits and investigations, as needed.
3. Attend meetings, in-person at City Hall or remote, as requested. These may include applicant coordination meetings (e.g. Development Review Committee), decision-maker meetings (e.g. City Council), or community workshops.
4. Be available, as requested, during regular business hours to respond to inquiries from City staff, outside agencies, and the public. Such availability may include inperson at City Hall, or remote, as determined by the City.
5. Provide to the City all final documents and presentations created on behalf of the City in a format that is unlocked and accessible to the City (e.g. Microsoft Word, Excel, PowerPoint).
Sub-Area A: Planning and Architectural Services
The City seeks Consultants with extensive experience providing satisfactory planning and architectural design services, under direction of City staff. The Planning Division comprises four (4) full-time permanent professional planners (one position currently vacant). As a combined Department, staff covering the planning, building, and business license counters actively engage in over 700 e-mails, 275 phone calls, and 55 walk-in customers each week. The team also supports the Planning Commission and the Economic Development Advisory Committee, involving up to three public meetings each month. On-call consultants may be needed from time-to-time to ensure continuity of services. Requested services may include, but are not limited to, the following general planning-related development review and project management services:
City of Big Bear Lake RFQ/On-Call Consultant Services
4 Review application submittals for compliance with the City’s General Plan policies, Development Code, applicable specific plans, Subdivision Map Act, the California Environmental Quality Act (CEQA), and other regulatory statutes pertaining to residential, commercial, industrial, and open space development. Timely processing of land use entitlements, including but not limited to conditional use permits, general plan amendments, and development code updates. Assist with Community Development Block Grant coordination with San Bernardino County and local public service providers.
Architectural peer review and consultation of design standards for development proposals.
Sub-Area B: Environmental Review Services
The City seeks Consultants with experience providing comprehensive environmental review services, under direction of City staff. Requested services may include, but are not limited to the following:
Prepare accurate, clear, concise and legally defensible environmental documents in accordance with CEQA, such as initial studies, mitigated/negative declarations, environmental impact reports (EIRs), addenda to prior environmental documents, subsequent/supplemental EIRs, responses to comments/Final EIRs, mitigation measures, mitigation monitoring and reporting programs, notices and exemptions. Complete all tasks associated with preparation of environmental documents including preparation, circulation, and filing/recordation of documents and notices in accordance with CEQA and within specified timelines. Issue-specific environmental studies (e.g. biological resources, air quality, greenhouse gas, transportation/traffic analysis, cultural and historic resources). Peer review studies or CEQA documents prepared by others. Provide advice and technical assistance pertaining to compliance with State and Federal regulations.
Sub-Area C: Geographic Information Services
The City seeks Consultants with relevant experience providing geographic information services, under direction of City staff. Requested services may include, but are not limited to the following:
Update various map layers and imagery, as needed.
Create maps, as requested.
Software maintenance and updates, as appropriate.
City of Big Bear Lake RFQ/On-Call Consultant Services
5 Integration of ArcMap and CityView software.
Web mapping/ArcGIS Online.
GIS support, as needed.
Sub-Area D: Engineering Services
The City seeks Consultants with extensive experience providing municipal engineering services, under direction of City staff. The Public Services Department, Engineering Division includes a Director and two (2) Associate Civil Engineers to oversee the operations. The routine operations include day to day municipal engineering including support of development projects, constituent inquiries and needs, and general infrastructure management including a robust capital improvement program (CIP). In June 2021, the City Council approved a Five-Year CIP totaling more than $36 Million in streets, facilities, sanitation, parks, trails, and equipment expenditures. Requested services may include, but are not limited to the following:
Acting as the City Engineer/City Land Surveyor and providing technical assistance and support to the team and direction to the Associate Civil Engineers in all matters related to municipal engineering.
Provide technical support and assistance in all matters of land development and project entitlement, including plan checking and project coordination meetings.
This role will also include preparing documents and technical exhibits associated with issues of the Subdivision Map Act.
Engineering and design, construction management and inspection services associated with Capital Improvement Projects. Services may include project concepts and development, preparation of PS&E, and management of projects. Support related to grant applications and implementation of grant projects, including State and Federal Funds.
In addition to general engineering, the City is seeking the following engineering specialties for various assignments:
o Traffic Engineer to prepare technical studies, review traffic safety concerns, and review development project impacts.
o Licensed Land Surveyor to prepare surveys as directed and analyze and review surveys associated with development and CIP Projects o Geotechnical Engineer to provide geotechnical investigation and project management services.
o NPDES Engineer to provide support services associated with implementing the MS4 Permit, including preparation and review of Water Quality Management Plans (WQMPs).
City of Big Bear Lake RFQ/On-Call Consultant Services
6 Sub-Area E: Building and Inspection Services
The City seeks Consultants with extensive experience providing succinct and timely building plancheck review and inspection services utilizing current codes and standards, under direction of City staff. Over the past three years, the City has issued an average of 570 building permits per year (inclusive of all types), and about 1525 inspections (inclusive of combo inspections) each year. About 90% of the permits involve residential construction. Requested services may include, but are not limited to the following:
Comprehensive plan review inclusive of all trades for residential, commercial and industrial building plans, including fire suppression, detection and alarm systems. Provide in-house plans examining services at City Hall, as requested. Provide Building Official services, as needed, with in-house office hours at City Hall at least 1 day each week.
Provide direct phone communication with permit applicants for timely and efficient resolutions, as needed.
Process plan revisions and verify that corrections are addressed satisfactorily in a timely manner.
Review landscape plans for compliance with MWELO standards. Conduct annual irrigation audit for MWELO compliance, as required by the State. Incorporate requirements from other City departments and regulating agencies and jurisdictions as they may apply to plan reviews and inspection services. Perform combination building and life safety inspections for residential, commercial and industrial facilities in accordance with approved documents, adopted codes and standards, as amended.
Consultants are encouraged to submit qualifications for one or more sub-areas and clarify the types of tasks that the particular consultant or firm is capable of completing. While some consultants may have one particular specialty, others may have multiple areas of specialty. This RFQ is not intended to consider consultant teams with sub-consultants, but rather individual consultants and firms.
The proposal must provide a clear description of the work. As with all proposals, any measures to improve cost-efficiency while not diminishing services are welcome.
4. ANTICIPATED RFQ SCHEDULE
The schedule for this RFQ is anticipated as follows, but may change as necessary:
February 23, 2022 Issuance/Distribution
March 17, 2022 Deadline for consultant questions, no later than 3:00 p.m.
March 31, 2022 Submissions must be received no later than 3:00 p.m.
City of Big Bear Lake RFQ/On-Call Consultant Services
7 May 2, 2022 Contract approval by City Council
(or June 6, 2022) Alternative date for contract approval by City Council
5. SUBMITTAL INSTRUCTIONS
By submitting a response, Consultant represents that it has thoroughly examined and become familiar with the services required under this RFQ and that it is capable of performing quality work to achieve the City’s objectives, as described under Scope of Services. Consultant is prepared to comply with all statutes and regulations applicable to the work to be performed.
5.1 City Contact
Should a Consultant require clarifications to this RFQ, such inquiries must be submitted in writing before 3:00 p.m. on March 17, 2022. If the point in question is not clearly and fully set forth in the RFQ, the City of Big Bear Lake will issue a written response or addendum clarifying the matter, which will be posted on the City’s webpage soon thereafter.
All inquiries/communication relating to this RFQ must be timely and directed to:
Sue O’Strander, Community Development Director
[email protected]
5.2 Submission Deadline
Late Proposals will be rejected and returned. All Proposals must be submitted via e-mail to Sue O’Strander, Community Development Director at [email protected]. All Proposals must be received no later than 3:00 p.m. on Thursday, March 31, 2022.
5.3 Acceptance of Proposals
The City of Big Bear Lake reserves the right to accept or reject any and all proposals, or any item or part thereof, or to waive any informalities or irregularities in any proposals.
The City of Big Bear Lake reserves the right to amend, withdraw or cancel this RFQ at any time without prior notice and it makes no representations that any contract will be awarded to any Consultant responding to this RFQ. The City of Big Bear Lake reserves the right at its sole discretion to modify this RFQ should the City of Big Bear Lake deem that it is in the best interests to do so.
Proposals received by the City of Big Bear Lake are public information and will be made available to any person upon request, after the entire proposal evaluation process has been completed.
City of Big Bear Lake RFQ/On-Call Consultant Services
8 Submitted proposals are not to be copyrighted.
For e-mail submittals, please be aware that the maximum size (including text and attachments) the City can accept is 150 Mb per message. It is recommended that Proposals are submitted in advance of the deadline to avoid any unanticipated technical difficulties.
6. EVALUATION CRITERIA
Responsive Proposals from eligible Consultants will be evaluated and ranked, as follows:
Evaluation Factor Maximum Points
Understanding of scope of services 20
Experience and qualifications of key personnel 20
Client references 20
Quality of completed tasks 20
Cost proposal 20
A Consultant may be selected without discussion after proposals are received. At the City’s discretion, interviews may or may not be conducted. Therefore, Proposals should be submitted on the most favorable terms (see Proposal Elements, Section 7 for details).
6.1 Understanding of Project Scope
Consultant shall demonstrate a clear understanding of the Scope of Services and the City’s expectations under this RFQ and pertinent sub-area(s).
6.2 Consultant Experience and Qualifications of Key Personnel The City of Big Bear Lake team is dedicated to providing excellent service to all community members and customers. Key personnel providing services in response to the RFQ must have a similar customer service philosophy and must be able to serve as an extension of the City team. The identified Consultant personnel must demonstrate a quality that gives confidence of a high value and expected levels of service delivery.
6.3 References from Past or Current Clients
For each sub-area proposed on, Consultant shall provide between three (3) and six (6) client references. The references should be from similar-sized cities and for similar services. The Consultant’s submission of this information constitutes the Consultant’s express consent for the City to contact any or all of the listed references to inquire regarding the qualifications of the Consultant.
City of Big Bear Lake RFQ/On-Call Consultant Services
9 6.4 Quality of Completed Tasks
Consultant should demonstrate the ability to deliver high quality, innovative work relevant to the identified sub-area(s) of interest.
6.5 Cost-Effectiveness
Consultant must provide an hourly rate schedule for the key team members, including associated reimbursable expenses. The selected team make-up and rates should be reasonable. As appropriate, Consultant is encouraged to identify methods that will be incorporated to ensure quality control for the project, including budget and schedule management for each sub-area.
7. PROPOSAL ELEMENTS
Consultants must submit Proposal responses to include all requested information, as outlined in this section. Reponses must be comprehensive and organized as follows:
A. Cover Letter
The cover letter must be signed by an officer of the firm authorized to execute a contract with the City. The primary contact should be identified with a phone number, email, location and mailing addresses. A description of the Consultant’s commitment and general approach for on-call consulting services and tasks specified in the Scope of Services, especially with a focus on the sub-area(s) included in the Proposal. In addition, a statement as to the Consultant’s availability and ability to dedicate time, personnel, and resources to the efforts of the particular sub-area(s) for the duration of the contract term should be included.
B. General Qualifications
Provide a summary of the Consultant’s qualifications, general information about the firm, location of office(s), years in business, and areas of expertise. Consultant should describe recent projects experiences that involved a similar scope of services relating to pertinent sub-area(s), past performance, individual or team accomplishments, and examples of similar work.
C. Key Staff
Identify key staff and include a description of their abilities, qualifications, experience, and role for this RFP. Attach resumes of key staff that will be assigned to this project and include a proposed project management structure and organizational chart. Consultant should include the role and specializations/areas of expertise for each team member. Identified team members must disclose any financial, business, or other relationships that might create potential conflicts of City of Big Bear Lake RFQ/On-Call Consultant Services
10 interest in the proposed role(s). The City of Big Bear Lake reserves the right to approve all key personnel individually for work on the contract.
After a contract is signed, Consultant may not replace key personnel assigned to the project without written agreement of the City of Big Bear Lake. City approval is required before any personnel substitutions may occur. The City of Big Bear Lake reserves the right to request that the Consultant replace a staff person assigned to the contract should the City of Big Bear Lake consider such a replacement to be for the good of the project. Replacement staff would be subject to the City of Big Bear Lake written approval prior to assignment to the team.
D. Project Approach
Consultant shall demonstrate its understanding of the project with a detailed approach and methodology for successful implementation and completion.
Consultant shall expand on the activities that would be undertaken in completing the sub-area(s) and Scope of Services. As appropriate, Consultant should identify any special issues or problems that are likely to be encountered and how the Consultant would resolve them.
Consultant is encouraged to identify additive alternatives and/or cost-effective measures to the project approach that do not materially deviate from the objectives of the expected Scope of Services.
E. References
Consultant shall provide a list of references, including the names, addresses, e-mail addresses, and telephone numbers of recent clients, preferably other public agencies for which Consultant has done similar work. The list should clarify the subarea(s) for which the reference is provided. Reference information should also include specific projects associated with each reference, performance, accomplishments, date work was performed, budget/cost, whether the project was or was not completed within budget, and key personnel involved.
F. Budget
Consultant shall provide a comprehensive fee schedule for Proposal services, including a detailed itemization list of hourly rates for all positions and classifications of key personal, along with rates for any reimbursable expenses.
G. Agreement for Professional Services
Please provide a statement that the City’s standard Agreement for Professional Services has been reviewed and that the Consultant will be able to provide the required insurance in the amount, types, and endorsements. Alternatively, if there are provisions within the City’s Standard Agreement, including insurance City of Big Bear Lake RFQ/On-Call Consultant Services
11 requirements, that are not acceptable to your firm, please indicate what provisions those are and reasons why, and what substitution your firm would suggest.
8. GENERAL INFORMATION
Appendix A contains the City’s template for professional services agreement, which would be utilized for this Project.
The City of Big Bear Lake reserves the right to modify the professional services agreement to the extent that it deems necessary either before or during any negotiations with the selected Consultant.
The Consultant is expected to review the general terms and conditions and acknowledge their acceptance of Appendix A in the Proposal Cover letter (or their objections to specific parts of Appendix A) as a mechanism to expedite the contract negotiation process.
To accommodate a possible delay in reaching a contract agreement, all parts of the Proposal and especially the offer of key personnel as described in the RFQ shall be valid for one hundred eighty (180) days after submittal. The City of Big Bear Lake is not liable for any cost incurred by Consultant prior to execution of a contract.
Unless otherwise required by the City of Big Bear Lake, the City does not intend to provide office space for Consultant’s personnel at City Hall. The City of Big Bear Lake does not intend to reimburse the Consultant for personnel relocation under a contract on this solicitation.
ATTACHMENT 2
RESOLUTION NO. 2022-XX
RESOLUTION AUTHORIZING PROFESSIONAL SERVICES
AGREEMENTS WITH SELECTED ON-CALL CONSULTANTS
FOR PLANNING/ARCHITECTURE, ENVIRONMENTAL
REVIEW, GEOGRAPHIC INFORMATION, ENGINEERING,
BUILDING AND INSPECTION SERVICES
WHEREAS, inefficiencies and gaps in service were recognized with the City’s current list of oncall consultants, which dates back to 2018; and WHEREAS, in late 2021, the Community Development Department and Public Services Department committed to undertaking a Request For Qualifications (RFQ) process to identify known gaps in services, and review RFQ submittals for quality and timely services responsive to community needs; and
WHEREAS, on December 6, 2021, the City Council authorized the extension of existing agreements continuing essential functions to June 30, 2022, while allowing additional time for staff to conduct a comprehensive RFQ process; and
WHEREAS, on February 23, 2022, the City issued a RFQ inviting all qualified individuals and consulting firms to propose submission for services in sub-areas including planning and architecture, environmental review, geographic information, engineering, and building and inspections; and
WHEREAS, as of 3:00 p.m. on March 31, 2022, the close of the RFQ submittal period, the City received a total of twenty-seven (27) proposals for various services; and WHEREAS, a selection committee comprised of staff from the Community Development Department and Public Services Department evaluated and rated all proposals based on criteria set forth in the RFQ and recommend inclusion of twenty-two (22) consultants for the Pre-Qualified Consultant List as the most responsive and most qualified submittals; and WHEREAS, the Pre-Qualified Consultant List includes the following, shown in no particular preference, and organized alphabetically by sub-area; and Planning and Architectural Services
• Interwest Consulting Group
• MIG
• Willdan Engineering
Environmental Review Services
• Archaeological Consulting Services (archaeological resources) • EMC Planning Group
• Geovironment Consulting (cultural resources)
• Jennings Environmental (biological resources)
• Lilburn Corporation
• Meridian Consulting
• MIG
• Tom Dodson Associates (biology/peer review)
• UltraSystems
Geographic Information Services
• Bucknam Infrastructure Group (infrastructure)
• G2 Integrated Solutions
• GEOinovo Solutions
• Northline GIS
• Willdan Engineering
Engineering Services
• Gibson Transportation (traffic/transportation systems) • Hilltop Geotechnical (geotechnical)
• Interwest Consulting Group
• Koury Engineering (geotechnical)
• LOR Geotechnical Group, Inc. (geotechnical)
• Lynn Merrill Associates (WQMP/NPDES)
• Merrell-Johnson Companies
• Transtech Engineers
• Willdan Engineering
Building and Inspection Services
• Interwest Consulting Group
• Transtech Engineers
• Willdan Engineering
NOW, THEREFORE, BE IT RESOLVED by the City Council that the City Manager or his designee is hereby authorized to negotiate and finalize professional services agreements with the selected consultants, identified herein.
PASSED, APPROVED AND ADOPTED this 6th day of June, 2022.
Rick Herrick, Mayor
ATTEST:
Erica Stephenson, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss
CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2022-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 6 th day of
June, 2022 and that the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Erica Stephenson, City Clerk
MEETING
DATE: June 6, 2022
TO: Honorable Mayor and Members of the City Council
THROUGH: Jeff Mathieu, Interim City Manager
FROM: Erica Stephenson, City Clerk / Director of Human Resources SUBJECT: Resolution Extending the Memorandum of Understanding Between the City of Big Bear Lake and the Teamsters Local 1932, General Employee Unit for One Year
BACKGROUND
A majority of the City’s staff are members of the Teamsters Local 1932 General Employees Unit (“Union”). Typically, every three years, the Union meets with the City to negotiate revisions to their Memorandum of Understanding (MOU) agreement. The MOU establishes benefits, rates of pay, hours of work and working conditions for the City’s represented employees. The City’s current MOU was originally set to expire on June 30, 2021 and was extended by a one year Side Letter of Agreement. That mutually agreed upon one year extension will expire on June 30, 2022.
DISCUSSION
Last year, there was a lot of discussion from both the City and the Union related to the impacts of COVID-19 and speculation about future economic conditions that may impact the City’s revenues.
Due to the uncertainty and wide-ranging fluctuations of the 2020/2021 economy, it was determined to be in the best interest of both parties to simply extend the terms of the expiring MOU agreement by one year. It was anticipated at the time that by the Spring of 2022, the national and local economic conditions would settle back into more predictable pre-pandemic financial trends.
As we now know, the 2022 economy has recently experienced significant inflationary growth and over the last few months, Southern California’s CPI has on average been eight (8%) and at times even higher. In light of this unprecedented inflation, Council had expressed their desire to provide the Union employees, with a Cost of Living Adjustment (COLA) that would not only help keep their salary in line with the current economic conditions, but it would allow the Council to show their appreciation and gratitude for all of the hard work and dedication of the City’s front line essential workers (i.e. represented staff) over the last two years. It must be noted, that the Council is truly appreciative of all the City’s workers, but the MOU specifically includes only the represented positions. Council will be provided a separate opportunity to discuss and consider a compensation adjustment for unrepresented staff members at an upcoming meeting.
In addition to the current economic conditions, the City is also facing a few other pending matters that are anticipated to have future fiscal impacts, such as the Citizens’ Initiative, a potential compromised amendment to the vacation rental ordinance, and a proposed increase in the City’s Transient Occupancy Tax rate. In light of these financial uncertainties, the Council and staff discussed it may be best to negotiate another one year extension rather than make a longer term financial commitment. Therefore, staff worked to negotiate a one-year agreement versus the City’s more typical three year MOU term.
Over the last year, various members of the City’s management team and the Union stewards have met quarterly in an effort to actively maintain a good working relationship and an open line of communication between the City and the Union. During one of these meetings, the Union and the City’s management discussed the possibility of the City conducting a formal “Classification / Compensation Study” (“Study”). Every five to ten years, it is considered a “best practice” for municipalities to engage the services of a professional consulting firm to perform an in-depth analysis of the staff’s overall compensation packages. This Study is helpful in ensuring their agencies’ salary and benefits remain in line with comparable agencies, which in turn helps support the City’s staffing retention and recruitment efforts. The City hasn’t conducted a formal Study since 2009. Therefore, the tentative Side Letter of Agreement includes the proposed COLA increase as well as a commitment to conduct this Study.
Although, this year both parties would have preferred to negotiate a longer term agreement, in light of this Nation's extreme inflation, the corresponding significant increased cost of everyday consumer goods (i.e. food, gasoline…), the uncertainty of the pending Citizens’ Initiative, a possible TOT increase and various other financial issues, it was determined that it may be in everyone’s best interest to extend the City’s current MOU agreement by one year.
FISCAL IMPACT
The City’s proposed FY 2022-23 Budget includes an eight (8%) COLA increase, applied to all of the City’s represented positions and funding for the organization’s upcoming Classification / Compensation Study.
ENVIRONMENTAL CONSIDERATIONS
None requiring review under California Environmental Quality Act.
RECOMMENDATION
It is recommended that the City Council adopt a Resolution extending the Memorandum of Understanding between the City of Big Bear Lake and the Teamsters Local 1932, General Employee Unit for One Additional Year.
ATTACHMENTS
1. Resolution No. 2022-XX
2. Proposed Side Letter of Agreement
3. Side Letter of Agreement – July 1, 2021
4. 2018-2021 MOU
ATTACHMENT 1
RESOLUTION NO. 2022-XX
RESOLUTION EXTENDING THE MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF BIG BEAR LAKE
AND THE TEAMSTERS LOCAL 1932, GENERAL EMPLOYEE
UNIT FOR ONE YEAR
WHEREAS, the current Memorandum of Understanding between the City of Big Bear Lake (“City”) and the Teamsters Local 1932 (“Union”), General Employee Unit was originally set to expire on June 30, 2021 and was formally extended by one year to June 30, 2022; and WHEREAS, therefore, the City has recently met with the Union’s representatives and a tentative Side Letter of Agreement has been reached, that would extend all of the provisions in the current MOU by one additional year, supplemented by a few revisions detailed below; and WHEREAS, the Side Letter of Agreement would formally amend Section 17 of the MOU to include this language, “The City agrees to perform a classification / compensation study in Fiscal Year 2022-2023.”; and
WHEREAS, the Side Letter of Agreement would formally revise Section 18.1 of the MOU to add this language, “Effective July 1, 2022, all employees represented by the Union will be granted a one-time cost of living adjustment of an eight percent (8.00%) salary increase”; and WHEREAS, the Side Letter of Agreement would formally revise Section 25 of the MOU with this language, “The term and duration of this Side Letter of Agreement shall be for approximately one year beginning with the effective date of July 1, 2022 and shall remain in effect through the 30th day of June 2023.”; and
NOW, THEREFORE, BE IT RESOLVED BY the City Council hereby approves the Side Letter of Agreement to the Memorandum of Understanding between the City of Big Bear Lake and Teamsters Local 1932 General Employees Unit, effective July 1, 2022 through June 30, 2023.
PASSED, APPROVED AND ADOPTED this 6th day of June, 2022.
Rick Herrick, Mayor
ATTEST:
Erica Stephenson, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss
CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2022-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 6th day of June, 2022 and that the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Erica Stephenson, City Clerk
ATTACHMENT 2
SIDE LETTER OF AGREEMENT
TO THE MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF BIG BEAR LAKE
AND TEAMSTERS LOCAL 1932 GENERAL EMPLOYEES UNIT
1. This Side Letter of Agreement to the July 1, 2018 – June 30, 2021 Memorandum of Understanding (“Agreement”) is entered into by and between the City of Big Bear Lake (“City”) and the Teamsters Local 1932 General Employees Unit (“Union”), (collectively referred to as the “Parties”), subject to the approval of the City Council.
This Agreement is entered into pursuant to Government Code Section 3500.
2. The Parties hereby agree to a modification of the terms and conditions set forth in the currently applicable Memorandum of Understanding between the City and the Union (hereinafter referred to as “MOU”) as follows.
3. This Side Letter of Agreement is effective July 1, 2022 through June 30, 2023 and incorporates the following:
• 17. Article No. 17 Advancement, Promotion, and Merit Ratings, is amended to include the following: “The City agrees to perform a classification / compensation study in Fiscal Year 2022-2023.” • 18.1 Salary Adjustments, is amended to include the following: “Effective July 1, 2022, all employees represented by the Union will be granted a one-time cost of living adjustment of an eight percent (8.00%) salary increase.
• 25. Term, is amended to include the following: “The term and duration of this Side Letter of Agreement shall be for approximately one year beginning with the effective date July 1, 2022 and shall remain in effect through the 30th day of June 2023.”
4. Except as modified with this Side Letter of Agreement, the terms and conditions of the 2018-2021 MOU shall remain in effect as provided therein.
Erica Stephenson Date James Berge Date
City Clerk/Director of Human Resources Union Steward
James Berge Date
Union Steward
FOR THE CITY OF BIG BEAR LAKE FOR TEAMSTERS LOCAL 1932
Jeff Mathieu Date David Farugia Date
Interim City Manager Business Agent
Erica Stephenson Date Ryan Masterpol Date
Director of Human Resources Union Steward
James Berge Date
Union Steward
ATTACHMENT 3
ATTACHMENT 4
MEETING
DATE: June 6, 2022
TO: Honorable Mayor and Members of the City Council
THROUGH: Jeff Mathieu, Interim City Manager
FROM: Erica Stephenson, City Clerk / Director of Human Resources SUBJECT: Resolution Adopting the City’s FY 2022-23 Salary Ranges
BACKGROUND
Annually, the City Council approves a resolution to adopt the City’s revised salary range schedule.
This practice is not only routine procedure for municipalities, it is also required per the California Public Employees’ Pension Reform Act of 2013 (PEPRA). The City of Big Bear Lake is a participating employer in the San Bernardino County Employees’ Retirement Association (SBCERA), which is required to abide by all PEPRA regulations. One of the many requirements under PEPRA, which is set forth in Government Code Section 7522.34 provides that compensation reported for purposes of calculating retirement benefits must be, among other elements, paid pursuant to a publicly available pay schedule.
DISCUSSION
A majority of the City’s staff are members of the Teamsters Local 1932 General Employees Unit (“Union”). Typically, every three years, the Union meets with the City to negotiate revisions to their Memorandum of Understanding (MOU) agreement. The MOU establishes benefits, rates of pay, hours of work and working conditions for the City’s represented employees. The MOU includes a section, titled “Salary Adjustments”, which defines the represented staffs’ annual Cost of Living Adjustment (COLA) for every year, of the three year term of the agreement. The current MOU was originally set to expire on June 30, 2021, but last summer that term was extended thru mutual agreement by one additional year. Therefore, City staff and the Union met again this Spring, in an effort to negotiate a new MOU agreement before the extended June 30, 2022 term expired.
During the recent negotiations process, Council had indicated their desire to provide the Union employees, with a significant COLA that would not only help keep their salary in line with the current unprecedented economic conditions, but it would also allow Council to express their gratitude for all of the hard work and dedication of the City’s workforce over the past two years.
It must again be noted, that the Council is truly appreciative of all the City’s staff, but the MOU specifically includes only the represented positions. Therefore, the City Council will be provided a separate opportunity to discuss and consider a compensation adjustment for unrepresented staff members at an upcoming meeting.
At the conclusion of this year’s negotiation process, the City and the Union reached a tentative Side Letter of Agreement that would apply an eight (8%) COLA to all of the City’s represented positions’ Salary Ranges. Therefore, the proposed FY 2022-23 Salary Range has been adjusted accordingly by an eight (8%) COLA. If Council adopts this proposed FY 2022-23 Salary Range, the City’s represented employees will receive their salary increase effective July 1, 2022.
FISCAL IMPACT
The City’s proposed FY 2022-23 Budget includes an eight (8%) COLA increase, applied to all of the City’s represented positions.
ENVIRONMENTAL CONSIDERATIONS
None requiring review under California Environmental Quality Act.
RECOMMENDATION
It is recommended that the City Council adopt a Resolution adopting the City’s FY 2022-23 Salary Ranges.
ATTACHMENTS
1. Resolution No. 2022-XX
2. FY 2022-23 Salary Range
ATTACHMENT 1
RESOLUTION NO. 2022-XX
RESOLUTION ADOPTING UPDATES TO THE
CITY’S FY 2022-23 SALARY SCHEDULE
WHEREAS, the California Public Employees’ Pension Reform Act of 2013 (“PEPRA”) sets forth a number of requirements for purposes of determining the retirement benefits of certain public employees, including those participating in a county retirement system governed under the County Employees’ Retirement Law of 1937 (“CERL”) such as the retirement system administered by the San Bernardino County Employees’ Retirement Association (“SBCERA”); and WHEREAS, one of those requirements, applicable only to those employees deemed “new members” under PEPRA, is set forth in Government Code Section 7522.34 which provides that compensation reported for purposes of calculating retirement benefits must be, among other elements, paid pursuant to a publicly available pay schedule; and WHEREAS, the City of Big Bear Lake is a participating employer in SBCERA; and WHEREAS, although the term “publicly available pay schedule” is not defined in PEPRA or any statute or regulation applicable to SBCERA, a definition of such term predates PEPRA and is found in Section 570.5 of Title 2 of the California Code of Regulations (“Section 570.5”); and WHEREAS, although Section 570.5 does not apply to the City of Big Bear Lake and the publicly available pay schedule requirement only applies to employees of the City of Big Bear Lake that are deemed new members, it is both prudent and reasonable for the City of Big Bear Lake to prepare, and for the City Council to adopt, a salary schedule that is consistent with Section 570.5 with respect to all employees; and
WHEREAS, Section 570.5 states that:
“(a) For the purposes of determining the amount of “compensation earnable” pursuant to Government Code Section 20630, 20636, and 20636.1 pay rate shall be limited to the amount listed on a pay schedule that meets all of the following requirements:
(1) Has been duly approved and adopted by the employer’s governing body in accordance with the requirements of applicable public meeting laws; (2) Identifies the position title for every employee position; (3) Shows the pay rate for each identified position, which may be stated as a single amount or as multiple amounts within a range;
(4) Indicates the time base, including but not limited to whether the time base is hourly, daily, bi-weekly, monthly, bi-monthly, or annually;
(5) Is posted at the office of the employer or immediately accessible and available for public review from the employer during normal business hours or posted on the employers’ internet website;
(6) Indicates an effective date and date of any revisions; (7) Is retained by the employer and available for public inspection for not less than five years; and
(8) Does not reference another document in lieu of disclosing the pay rate.”; and WHEREAS, the FY 2022-23 Salary Ranges schedule incorporates any adjustments to the salary ranges that had been approved throughout the fiscal year in addition to an 8% salary increase to all of the City’s represented job classifications, and is consistent with the provisions of the July 1, 2022 – June 30, 2023 Memorandum of Understanding Side Letter Agreement between the City and Teamsters Local 1932.
NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Big Bear Lake that the FY 2022-23 Salary Ranges attached hereto are adopted and incorporated herein by reference.
PASSED, APPROVED AND ADOPTED this 6th day of June, 2022. _______
Rick Herrick, Mayor
ATTEST:
Erica Stephenson, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss
CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2022-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 6th day of June, 2022 and that the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Erica Stephenson, City Clerk
ATTACHMENT 2
Effective July 1, 2022
Job Title 12345
Accountant Hourly $32.84 $34.48 $36.20 $38.01 $39.91
Monthly $5,692.27 $5,976.53 $6,274.67 $6,588.40 $6,917.73 Annually $68,307.20 $71,718.40 $75,296.00 $79,060.80 $83,012.80 Accounting Technician Hourly $32.00 $33.60 $35.28 $37.04 $38.89 Monthly $5,546.67 $5,824.00 $6,115.20 $6,420.27 $6,740.93 Annually $66,560.00 $69,888.00 $73,382.40 $77,043.20 $80,891.20 Accounting Technician-Payroll Hourly $32.59 $34.22 $35.93 $37.73 $39.62 Monthly $5,648.93 $5,931.47 $6,227.87 $6,539.87 $6,867.47 Annually $67,787.20 $71,177.60 $74,734.40 $78,478.40 $82,409.60 Administrative Analyst Hourly $35.07 $36.82 $38.66 $40.59 $42.62 Monthly $6,078.80 $6,382.13 $6,701.07 $7,035.60 $7,387.47 Annually $72,945.60 $76,585.60 $80,412.80 $84,427.20 $88,649.60 Administrative Assistant Hourly $27.79 $29.18 $30.64 $32.17 $33.78 Monthly $4,816.93 $5,057.87 $5,310.93 $5,576.13 $5,855.20 Annually $57,803.20 $60,694.40 $63,731.20 $66,913.60 $70,262.40 Administrative Assistant-City Clerk Hourly $28.28 $29.69 $31.17 $32.73 $34.37 Monthly $4,901.87 $5,146.27 $5,402.80 $5,673.20 $5,957.47 Annually $58,822.40 $61,755.20 $64,833.60 $68,078.40 $71,489.60 Administrative Clerk Hourly $22.29 $23.40 $24.57 $25.80 $27.09 Monthly $3,863.60 $4,056.00 $4,258.80 $4,472.00 $4,695.60 Annually $46,363.20 $48,672.00 $51,105.60 $53,664.00 $56,347.20 Administrative Services Manager Hourly $43.95 $46.15 $48.46 $50.88 $53.42 Monthly $7,618.00 $7,999.33 $8,399.73 $8,819.20 $9,259.47 Annually $91,416.00 $95,992.00 $100,796.80 $105,830.40 $111,113.60 Assistant Engineer Hourly $42.45 $44.57 $46.80 $49.14 $51.60 Monthly $7,358.00 $7,725.47 $8,112.00 $8,517.60 $8,944.00 Annually $88,296.00 $92,705.60 $97,344.00 $102,211.20 $107,328.00 Assistant Planner Hourly $38.58 $40.51 $42.54 $44.67 $46.90 Monthly $6,687.20 $7,021.73 $7,373.60 $7,742.80 $8,129.33 Annually $80,246.40 $84,260.80 $88,483.20 $92,913.60 $97,552.00 Associate Engineer Hourly $47.13 $49.49 $51.96 $54.56 $57.29 Monthly $8,169.20 $8,578.27 $9,006.40 $9,457.07 $9,930.27 Annually $98,030.40 $102,939.20 $108,076.80 $113,484.80 $119,163.20 STEPS
FY 2022-23 SALARY SCHEDULE
Effective July 1, 2022
Job Title 12345
STEPS
Associate Planner Hourly $41.10 $43.16 $45.32 $47.59 $49.97 Monthly $7,124.00 $7,481.07 $7,855.47 $8,248.93 $8,661.47 Annually $85,488.00 $89,772.80 $94,265.60 $98,987.20 $103,937.60 Building Inspector I Hourly $32.11 $33.72 $35.41 $37.18 $39.04 Monthly $5,565.73 $5,844.80 $6,137.73 $6,444.53 $6,766.93 Annually $66,788.80 $70,137.60 $73,652.80 $77,334.40 $81,203.20 Building Inspector II Hourly $37.84 $39.73 $41.72 $43.81 $46.00 Monthly $6,558.93 $6,886.53 $7,231.47 $7,593.73 $7,973.33 Annually $78,707.20 $82,638.40 $86,777.60 $91,124.80 $95,680.00 Chief Building Official Hourly $43.95 $46.15 $48.46 $50.88 $53.42 Monthly $7,618.00 $7,999.33 $8,399.73 $8,819.20 $9,259.47 Annually $91,416.00 $95,992.00 $100,796.80 $105,830.40 $111,113.60 City Manager Hourly $124.10
Contract Employee Monthly $21,510.67
Annually $258,128.00
City Planner Hourly $49.94 $52.44 $55.06 $57.81 $60.70
Monthly $8,656.27 $9,089.60 $9,543.73 $10,020.40 $10,521.33 Annually $103,875.20 $109,075.20 $114,524.80 $120,244.80 $126,256.00 Code Compliance Officer I Hourly $30.75 $32.29 $33.90 $35.60 $37.38 Monthly $5,330.00 $5,596.93 $5,876.00 $6,170.67 $6,479.20 Annually $63,960.00 $67,163.20 $70,512.00 $74,048.00 $77,750.40 Code Compliance Officer II Hourly $33.85 $35.54 $37.32 $39.19 $41.15 Monthly $5,867.33 $6,160.27 $6,468.80 $6,792.93 $7,132.67 Annually $70,408.00 $73,923.20 $77,625.60 $81,515.20 $85,592.00 Code Compliance Manager Hourly $43.95 $46.15 $48.46 $50.88 $53.42 Monthly $7,618.00 $7,999.33 $8,399.73 $8,819.20 $9,259.47 Annually $91,416.00 $95,992.00 $100,796.80 $105,830.40 $111,113.60 Counter Technician Hourly $29.18 $30.64 $32.17 $33.78 $35.47 Monthly $5,057.87 $5,310.93 $5,576.13 $5,855.20 $6,148.13 Annually $60,694.40 $63,731.20 $66,913.60 $70,262.40 $73,777.60 Deputy City Clerk Hourly $41.10 $43.16 $45.32 $47.59 $49.97 Monthly $7,124.00 $7,481.07 $7,855.47 $8,248.93 $8,661.47 Annually $85,488.00 $89,772.80 $94,265.60 $98,987.20 $103,937.60 Director of Administrative Services Hourly $89.42
Contract Employee Monthly $15,499.47
Annually $185,993.60
Director of Community Development Hourly $82.81
Contract Employee Monthly $14,353.73
Annually $172,244.80
FY 2022-23 Salary Schedule | Page 2
Effective July 1, 2022
Job Title 12345
STEPS
Director of Human Resources/City Clerk Hourly $85.21
Contract Employee Monthly $14,769.73
Annually $177,236.80
Director of Public Services Hourly $82.81
Contract Employee Monthly $14,353.73
Annually $172,244.80
Director of Tourism Management Hourly $82.81
Contract Employee Monthly $14,353.73
Annually $172,244.80
Facilities/Parks Maintenance Crew Leader Hourly $29.99 $31.49 $33.06 $34.71 $36.45 Monthly $5,198.27 $5,458.27 $5,730.40 $6,016.40 $6,318.00 Annually $62,379.20 $65,499.20 $68,764.80 $72,196.80 $75,816.00 Facilities/Parks Maintenance Worker Hourly $22.14 $23.25 $24.41 $25.63 $26.91 Monthly $3,837.60 $4,030.00 $4,231.07 $4,442.53 $4,664.40 Annually $46,051.20 $48,360.00 $50,772.80 $53,310.40 $55,972.80 Finance Manager Hourly $43.95 $46.15 $48.46 $50.88 $53.42 Monthly $7,618.00 $7,999.33 $8,399.73 $8,819.20 $9,259.47 Annually $91,416.00 $95,992.00 $100,796.80 $105,830.40 $111,113.60 Financial Analyst Hourly $35.07 $36.82 $38.66 $40.59 $42.62 Monthly $6,078.80 $6,382.13 $6,701.07 $7,035.60 $7,387.47 Annually $72,945.60 $76,585.60 $80,412.80 $84,427.20 $88,649.60 Human Resources Technician Hourly $29.63 $31.11 $32.67 $34.30 $36.02 Monthly $5,135.87 $5,392.40 $5,662.80 $5,945.33 $6,243.47 Annually $61,630.40 $64,708.80 $67,953.60 $71,344.00 $74,921.60 Mechanic I Hourly $28.00 $29.40 $30.87 $32.41 $34.03
Monthly $4,853.33 $5,096.00 $5,350.80 $5,617.73 $5,898.53 Annually $58,240.00 $61,152.00 $64,209.60 $67,412.80 $70,782.40 Mechanic II Hourly $37.84 $39.73 $41.72 $43.81 $46.00
Monthly $6,558.93 $6,886.53 $7,231.47 $7,593.73 $7,973.33 Annually $78,707.20 $82,638.40 $86,777.60 $91,124.80 $95,680.00 Part Time Clerical Assistant Hourly $16.50 $17.33 $18.20 $19.11 $20.07 Monthly $2,860.00 $3,003.87 $3,154.67 $3,312.40 $3,478.80 Annually $34,320.00 $36,046.40 $37,856.00 $39,748.80 $41,745.60 Principal Planner Hourly $45.07 $47.32 $49.69 $52.17 $54.78 Monthly $7,812.13 $8,202.13 $8,612.93 $9,042.80 $9,495.20 Annually $93,745.60 $98,425.60 $103,355.20 $108,513.60 $113,942.40 Project Manager Hourly $38.59 $40.52 $42.55 $44.68 $46.91 Monthly $6,688.93 $7,023.47 $7,375.33 $7,744.53 $8,131.07 Annually $80,267.20 $84,281.60 $88,504.00 $92,934.40 $97,572.80 FY 2022-23 Salary Schedule | Page 3
Effective July 1, 2022
Job Title 12345
STEPS
Public Information Officer Hourly $41.10 $43.16 $45.32 $47.59 $49.97 Monthly $7,124.00 $7,481.07 $7,855.47 $8,248.93 $8,661.47 Annually $85,488.00 $89,772.80 $94,265.60 $98,987.20 $103,937.60 Public Works Operations Manager Hourly $48.75 $51.19 $53.75 $56.44 $59.26 Monthly $8,450.00 $8,872.93 $9,316.67 $9,782.93 $10,271.73 Annually $101,400.00 $106,475.20 $111,800.00 $117,395.20 $123,260.80 Public Works Superintendent Hourly $53.19 $55.85 $58.64 $61.57 $64.65 Monthly $9,219.60 $9,680.67 $10,164.27 $10,672.13 $11,206.00 Annually $110,635.20 $116,168.00 $121,971.20 $128,065.60 $134,472.00 Public Works Supervisor Hourly $42.90 $45.05 $47.30 $49.67 $52.15 Monthly $7,436.00 $7,808.67 $8,198.67 $8,609.47 $9,039.33 Annually $89,232.00 $93,704.00 $98,384.00 $103,313.60 $108,472.00 Seasonal Laborer Hourly $16.50 $17.33 $18.20 $19.11 $20.07 Monthly $2,860.00 $3,003.87 $3,154.67 $3,312.40 $3,478.80 Annually $34,320.00 $36,046.40 $37,856.00 $39,748.80 $41,745.60 Senior Accountant Hourly $41.10 $43.16 $45.32 $47.59 $49.97 Monthly $7,124.00 $7,481.07 $7,855.47 $8,248.93 $8,661.47 Annually $85,488.00 $89,772.80 $94,265.60 $98,987.20 $103,937.60 Senior Administrative Analyst Hourly $41.10 $43.16 $45.32 $47.59 $49.97 Monthly $7,124.00 $7,481.07 $7,855.47 $8,248.93 $8,661.47 Annually $85,488.00 $89,772.80 $94,265.60 $98,987.20 $103,937.60 Senior Building Inspector Hourly $44.39 $46.61 $48.94 $51.39 $53.96 Monthly $7,694.27 $8,079.07 $8,482.93 $8,907.60 $9,353.07 Annually $92,331.20 $96,948.80 $101,795.20 $106,891.20 $112,236.80 Senior Code Compliance Officer Hourly $38.56 $40.49 $42.51 $44.64 $46.87 Monthly $6,683.73 $7,018.27 $7,368.40 $7,737.60 $8,124.13 Annually $80,204.80 $84,219.20 $88,420.80 $92,851.20 $97,489.60 Senior Crew Leader Hourly $33.85 $35.54 $37.32 $39.19 $41.15 Monthly $5,867.33 $6,160.27 $6,468.80 $6,792.93 $7,132.67 Annually $70,408.00 $73,923.20 $77,625.60 $81,515.20 $85,592.00 Senior Plans Examiner Hourly $45.09 $47.34 $49.71 $52.20 $54.81 Monthly $7,815.60 $8,205.60 $8,616.40 $9,048.00 $9,500.40 Annually $93,787.20 $98,467.20 $103,396.80 $108,576.00 $114,004.80 Senior Principal Planner Hourly $48.46 $50.88 $53.42 $56.09 $58.89 Monthly $8,399.73 $8,819.20 $9,259.47 $9,722.27 $10,207.60 Annually $100,796.80 $105,830.40 $111,113.60 $116,667.20 $122,491.20 Street Maintenance Crew Leader Hourly $29.99 $31.49 $33.06 $34.71 $36.45 Monthly $5,198.27 $5,458.27 $5,730.40 $6,016.40 $6,318.00 Annually $62,379.20 $65,499.20 $68,764.80 $72,196.80 $75,816.00 FY 2022-23 Salary Schedule | Page 4
Effective July 1, 2022
Job Title 12345
STEPS
Street Maintenance Worker I Hourly $24.55 $25.78 $27.07 $28.42 $29.84 Monthly $4,255.33 $4,468.53 $4,692.13 $4,926.13 $5,172.27 Annually $51,064.00 $53,622.40 $56,305.60 $59,113.60 $62,067.20 Street Maintenance Worker II Hourly $26.99 $28.34 $29.76 $31.25 $32.81 Monthly $4,678.27 $4,912.27 $5,158.40 $5,416.67 $5,687.07 Annually $56,139.20 $58,947.20 $61,900.80 $65,000.00 $68,244.80 Theater Technician I Hourly $28.34 $29.76 $31.25 $32.81 $34.45 Monthly $4,912.27 $5,158.40 $5,416.67 $5,687.07 $5,971.33 Annually $58,947.20 $61,900.80 $65,000.00 $68,244.80 $71,656.00 Theater Technician II Hourly $31.17 $32.73 $34.37 $36.09 $37.89 Monthly $5,402.80 $5,673.20 $5,957.47 $6,255.60 $6,567.60 Annually $64,833.60 $68,078.40 $71,489.60 $75,067.20 $78,811.20 Wastewater Collection Systems Operator I Hourly $24.55 $25.78 $27.07 $28.42 $29.84 Monthly $4,255.33 $4,468.53 $4,692.13 $4,926.13 $5,172.27 Annually $51,064.00 $53,622.40 $56,305.60 $59,113.60 $62,067.20 Wastewater Collection Systems Operator II Hourly $26.99 $28.34 $29.76 $31.25 $32.81 Monthly $4,678.27 $4,912.27 $5,158.40 $5,416.67 $5,687.07 Annually $56,139.20 $58,947.20 $61,900.80 $65,000.00 $68,244.80 Wastewater Systems Crew Leader Hourly $29.99 $31.49 $33.06 $34.71 $36.45 Monthly $5,198.27 $5,458.27 $5,730.40 $6,016.40 $6,318.00 Annually $62,379.20 $65,499.20 $68,764.80 $72,196.80 $75,816.00 FY 2022-23 Salary Schedule | Page 5
MEETING
DATE: June 6, 2022
TO: Honorable Mayor and Members of the City Council
THROUGH: Jeff Mathieu, Interim City Manager
FROM: Erica Stephenson, City Clerk / Director of Human Resources SUBJECT: Resolutions Authorizing the City’s November 8, 2022 General Municipal Election
BACKGROUND
Pursuant to the requirements of the laws of the State of California and under the laws relating to Charter cities, a resolution must be adopted calling and giving notice of the City’s holding of a General Municipal Election. The purpose of this election will be to elect three members to the City Council from District 2, District 3 and District 4, each for a term of four years. A resolution must also be adopted requesting the County Board of Supervisors to consolidate the General Municipal Election with the Statewide General Election on November 8, 2022.
In addition, the City needs to inform each Candidate for nonpartisan elective office in any local agency that they may prepare a candidate’s statement on an appropriate form provided by the City Clerk. The candidate’s name and occupation will be printed in both English and Spanish in the Sample Ballot, which will be provided by the County of San Bernardino. If a Candidate wishes to include a Candidate Statement with the Sample Ballot, the estimated cost will be calculated by the Registrar of Voters and provided to the City Clerk’s Office by the time of Nomination Papers becoming available.
DISCUSSION
The terms of Mayor Herrick, Councilmember Putz and Councilmember Melnick will expire in November 2022. Therefore, on November 8, 2022, the City of Big Bear Lake will hold its General Municipal Election for the purpose of electing three Councilmembers to serve from District 2, District 3 and District 4 and fill these expiring seats. The nomination filing period for those wishing to seek election for the office of City Council from these districts will open on July 18, 2022, and close at 5:00 p.m., on August 12, 2022. Nomination forms will be available from the City Clerk’s Office beginning July 18, 2022.
Under the provisions of the laws in the State of California the following documents must be approved and submitted to the San Bernardino County Registrar’s Office of Voters by July 6, 2022 in order to conduct the election:
1. Resolution No. 2022-XX - Calling and giving notice of holding a General Municipal Election to be held in the City of Big Bear Lake on Tuesday, November 8, 2022 for the election of certain officers as required by the provisions of the laws of the state of California relating to charter cities.
2. Resolution No. 2022-XX - Requesting the Board of Supervisors of the County of San Bernardino to consolidate a General Municipal Election for the City of Big Bear Lake to be held on Tuesday, November 8, 2022, with the Statewide General Election to be held on said date pursuant to section 10403 of the elections code.
3. Resolution No. 2022-XX - Adopting regulations for candidates for elective office pertaining to candidate statements submitted to the voters at an election to be held on Tuesday, November 8, 2022.
FISCAL IMPACT
The City is awaiting the San Bernardino County Registrar of Voters’ Office to provide a cost estimate for the November 8, 2022 election, but historically the City’s costs have been less than $5,000. The proposed FY 2022-23 Budget includes funding for this estimated election expense.
ENVIRONMENTAL CONSIDERATIONS
None requiring review under California Environmental Quality Act.
RECOMMENDATION
It is recommended the City Council adopt the three resolutions attached relating to the City’s November 8, 2022 General Municipal Election for the purposes of electing three members to the City Council from District 2, District 3, and District 4.
ATTACHMENTS
1. Resolution No. 2022-XX – Calling and Giving Notice of November 8, 2022 General Municipal Election
2. Resolution No. 2022-XX – Requesting Consolidation of General Municipal Election with Statewide General Election
3. Resolution No. 2022-XX – Adopting Regulations for Candidates for Elective Office
4. Big Bear Lake Districting Map
ATTACHMENT 1
RESOLUTION NO. 2022-XX
RESOLUTION CALLING AND GIVING NOTICE OF THE HOLDING OF
A GENERAL MUNICIPAL ELECTION TO BE HELD IN THE CITY OF
BIG BEAR LAKE ON TUESDAY, NOVEMBER 8, 2022, FOR THE
ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE
PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA
RELATING TO CHARTER CITIES
WHEREAS, under the provisions of the laws relating to charter cities in the State of California, a General Municipal Election shall be held on Tuesday, November 8, 2022, for the election of Municipal Officers.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Big Bear Lake as follows:
Section 1. That pursuant to the requirements of the laws of the State of California relating to charter cities, there is called and ordered to be held in the City of Big Bear Lake, California, on Tuesday, November 8, 2022, a General Municipal Election for the purpose of electing three Members of the City Council (District 2, District 3 and District 4) for the full term of four years.
Section 2. That the ballots to be used at the election shall be in form and content as required by law.
Section 3. That the City Clerk of the City is authorized, instructed and directed to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the election.
Section 4. That the precincts, ballot drop box locations and hours of operations, vote center locations and hours of operations, vote-by-mail procedures and timing, the election officers, and all other persons and procedures for the General Municipal Election shall be the same as those utilized by the County of San Bernardino.
Section 5. That in all particulars not recited in this Resolution, the election shall be held and conducted as provided by law for holding municipal elections.
Section 6. That notice of the time and place of holding the election is given and the City Clerk is authorized, instructed and directed to give further or additional notice of the election, in time, form and manner as required by law.
Section 7. In the event of a tie vote (if any two or more persons receive an equal and the highest number of votes for an office) as certified by the County of San Bernardino Elections Official, the City Council, in accordance with Elections Code Section 15651 (a), shall set a date, time and place and summon the candidates who have received the tie votes to appear and will determine the tie by lot.
PASSED, APPROVED AND ADOPTED this 6th day of June, 2022.
Rick Herrick, Mayor
ATTEST:
Erica Stephenson, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss
CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2022-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 6th day of June, 2022 and that the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Erica Stephenson, City Clerk
ATTACHMENT 2
RESOLUTION NO. 2022-XX
RESOLUTION REQUESTING THE BOARD OF SUPERVISORS OF THE
COUNTY OF SAN BERNARDINO TO CONSOLIDATE A GENERAL
MUNICIPAL ELECTION FOR THE CITY OF BIG BEAR LAKE TO BE
HELD ON TUESDAY, NOVEMBER 8, 2022, WITH THE STATEWIDE
GENERAL ELECTION TO BE HELD ON SAID DATE PURSUANT TO
SECTION 10403 OF THE ELECTIONS CODE
WHEREAS, the City Council of the City of Big Bear Lake called a General Municipal Election in said city to be held on Tuesday, November 8, 2022, for the purpose of the election of three Members of the City Council (District 2, District 3 and District 4); and WHEREAS, it is desirable that the General Municipal Election be consolidated with the Statewide General Election to be held on the same date and that within said city the precincts, polling places, ballot drop box locations and hours of operations, vote center locations and hours of operations, vote-by-mail procedures and timing, and election officers of the two elections be the same, and that the Registrar of the County of San Bernardino canvass the returns of the General Municipal Election and that the election be held in all respects as if there were only one election.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Big Bear Lake as follows:
Section 1. That pursuant to the requirements of Section 10403 of the Elections Code, the Board of Supervisors of the County of San Bernardino is hereby requested to consent and agree to the consolidation of a General Municipal Election with the Statewide General Election on Tuesday, November 8, 2022, for the purpose of the election of three Members of the City Council (District 2, District 3 and District 4).
Section 2. That the County Registrar is authorized to canvass the returns of the General Municipal Election. The election shall be held in all respects as if there were only one election, and only one form of ballot shall be used.
Section 3. That the Board of Supervisors is requested to issue instructions to the Registrar to take any and all steps necessary for the holding of the consolidated election.
Section 4. That the City of Big Bear Lake recognizes that additional costs will be incurred by the County by reason of this consolidation and agrees to reimburse the County for all costs.
Section 5. That the City Clerk of the City of Big Bear Lake is hereby directed to file a certified copy of this resolution with the Board of Supervisors and the Registrar of the County of San Bernardino.
PASSED, APPROVED AND ADOPTED this 6th day of June, 2022. _______
Rick Herrick, Mayor
ATTEST:
Erica Stephenson, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss
CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2022-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 6th day of June, 2022 and that the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Erica Stephenson, City Clerk
ATTACHMENT 3
RESOLUTION NO. 2022-XX
RESOLUTION ADOPTING REGULATIONS FOR CANDIDATES FOR
ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS
SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON
TUESDAY, NOVEMBER 8, 2022
WHEREAS, Section 13307 of the Elections Code of the State of California provides that the governing body of any local agency adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the candidate’s statement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Big Bear Lake as follows:
Section 1. General Provisions. That pursuant to Sections 13307 and 13308 of the Elections Code of the State of California, each candidate for elective office to be voted for at an Election to be held in the City of Big Bear Lake on Tuesday, November 8, 2022, may prepare a candidate’s statement on an appropriate form provided by the City Clerk. The statement may include the name, age and occupation of the candidate and a brief description of no more than 200 words of the candidate’s education and qualifications expressed by the candidate himself or herself. The statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations. In addition, the statement shall be limited to a recitation of the candidate’s own personal background and qualifications, and shall not in any way make reference to other candidates for that office or to another candidate’s qualifications, character, or activities. The statement shall be filed in typewritten form in the office of the City Clerk at the time the candidate’s nomination papers are filed. The statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m., of the next working day after the close of the nomination period.
Section 2. Foreign Language Policy.
A. Pursuant to the Federal Voting Rights Act, the city is required to translate candidate’s statements into Spanish in addition to English.
B. Pursuant to state law, the candidate’s statement must be translated and printed in the voter information guide in any language at the candidate’s request.
C. The City Clerk shall:
1. have all candidate’s statements translated into the language specified in (A) above.
2. print any translations of candidate’s who so request printing in the voter information guide.
Section 3. Payment.
A. The candidate shall be required to pay for the cost of printing the candidate’s statement into English and Spanish in the voter information guide.
B. The candidate shall be required to pay for the cost of translating the candidate’s statement into any required foreign language as specified in (A) and or (B) above pursuant to State and/or Federal Law.
C. The candidate shall be required to pay for the cost of printing the candidate’s statement in a foreign language in the voter information guide.
The City Clerk shall estimate the total cost of printing, handling, translating, and mailing the candidate’s statements filed pursuant to this section, including costs incurred as a result of complying with the Voting Rights Act of 1965, and require each candidate filing a statement to pay in advance to the local agency his or her estimated pro rata share as a condition of having his or her statement included in the voter information guide. In the event the estimated payment is required, the estimate is just an approximation of the actual cost of candidate’s filing statements.
Accordingly, the clerk is not bound by the estimate and may, on a pro rata basis, bill the candidate for additional actual expense or refund any excess paid depending on the final actual cost. In the event of underpayment, the clerk may require the candidate to pay the balance of the cost incurred.
In the event of overpayment, the clerk shall prorate the excess amount among the candidate’s and refund the excess amount paid within 30 days of the election.
Section 4. Miscellaneous.
A. That all translations shall be provided by professionally-certified translators as set forth in Elections Code 13307(b).
B. That candidate's statement shall comply with the formatting and submission guidelines provided by the City Clerk and the San Bernardino County Registrar of Voters.
C. That the City Clerk shall comply with all recommendations and standards set forth by the California Secretary of State regarding occupational designations and other matters relating to elections.
Section 5. Additional Materials. No candidate will be permitted to include additional materials in the voter information guide.
Section 6. That the City Clerk shall provide each candidate or the candidate’s representative a copy of this Resolution at the time nominating petitions are issued.
Section 7. That all previous Resolutions establishing council policy on payment for candidate’s statements are repealed.
Section 8. That this Resolution shall apply only to the election to be held on November 8, 2022 and shall then be repealed.
Section 9. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.
PASSED, APPROVED AND ADOPTED this 6th day of June, 2022. _______
Rick Herrick, Mayor
ATTEST:
Erica Stephenson, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss
CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2022-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 6th day of June, 2022 and that the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Erica Stephenson, City Clerk
ATTACHMENT 4
City of Big Bear Lake District Map
Adopted on April 4, 2022
MEETING
DATE: June 6, 2022
TO: Honorable Mayor and Members of the City Council
THROUGH: Jeff Mathieu., Interim City Manager
FROM: Kelly Ent, Director of Administrative Services
Christine Bennett, Administrative Services Manager
SUBJECT: Resolution Adopting the Statement of Investment Policy for FY 2022-23
BACKGROUND
Pursuant to Government Code Section 53646, the Investment Policy shall be reviewed and submitted annually for adoption at a public meeting. The last review of the policy was on June 7, 2021, and the last revision to the policy was made in August 1999. That revision was made in an effort to emphasize the safeguarding of funds, simplify the scope, clarify the investment strategy, and conform to the Municipal Treasurers Association guidelines.
DISCUSSION
The Investment Policy covers all funds and investment activity under the authority of the City Council; therefore, the policy emphasizes safety and appropriate liquidity over yield when making investments. The investment policy allows for the diversification of investments beyond the California State Local Agency Investment Fund (LAIF) provided that safety and liquidity are prioritized; however, all moneys not needed for immediate demands have remained with LAIF.
Reserve funds held by Trustees and Paying Agents for long-term debt are subject to the guidance provided in the various bond indenture agreements.
By participating in LAIF, local agencies have the opportunity to participate in a major portfolio utilizing the investment expertise of the California State Treasurer’s Office. Additional information regarding LAIF can be found on the State Treasurer’s website located at https://www.treasurer.ca.gov/pmia-laif/laif/index.asp.
We are seeking City Council approval of a resolution authorizing the adoption of the Statement of Investment policy for FY 2022-23. The City’s formal Investment Policy prioritizes safety and liquidity over yield, and is unchanged from FY 2021-22.
FISCAL IMPACT
There is no fiscal impact. No formal action is necessary.
ENVIRONMENTAL CONSIDERATIONS
None requiring review under California Environmental Quality Act.
RECOMMENDATION
It if recommended that the City Council approve the attached Resolution adopting the Statement of Investment Policy for FY 2022-23.
ATTACHMENT
1. Resolution No. 2022-XX
2. Statement of Investment Policy
ATTACHMENT 1
RESOLUTION NO. 2022-XX
RESOLUTION ADOPTING THE STATEMENT OF INVESTMENT
POLICY FOR FISCAL YEAR 2022-23
WHEREAS, the City of Big Bear Lake was incorporated on November 28, 1980; and, WHEREAS, it is necessary to annually re-adopt the City’s Investment Policy as provided in Government Code Section 53646; and,
NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Big Bear Lake that the Statement of Investment Policy be adopted.
PASSED, APPROVED AND ADOPTED this 6th day of June, 2022.
Rick Herrick, Mayor
ATTEST:
Erica Stephenson, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss
CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2021-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 6th day of June, 2022 and that the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Erica Stephenson, City Clerk
ATTACHMENT 2
BIG BEAR LAKE CITY COUNCIL POLICY
STATEMENT OF INVESTMENT POLICY
Issued: 01-3-84 Revised: 10-29-88
12-16-92
06-27-96
08-09-99
Purpose:
This statement is intended to provide guidelines for the prudent investment of the City’s temporary idle cash and outline the procedures for maximizing the efficiency of the cash management system. The ultimate goal is to safeguard the assets of the City while enhancing its economic status.
Policy:
It is the policy of the City of Big Bear Lake to invest public funds in a manner which will safeguard these monies, meet the daily cash flow demands of the City, and conform to all state and local statutes governing the investment of public funds, while seeking the highest investment return within the aforementioned constraints.
Scope:
This investment policy applies to all financial assets of the City of Big Bear Lake. These funds are accounted for in the City of Big Bear Lake Comprehensive Annual Financial Report and include:
Funds:
The General Fund
Special Revenue Funds
Capital Project Funds
Enterprise Funds
Trust and Agency Funds
Retirement Funds
Prudence:
Investments shall be made with judgment and care – under circumstances then prevailing – which persons of prudence, discretion, and intelligence exercise in the management of Attachment A
Statement of Investment Policy – 8/9/99
their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived.
The standard of prudence to be used by the Treasurer shall be the “prudent investor” standard and shall be applied in the context of managing an overall portfolio. The Treasurer and his employees, when exercising due diligence and acting in accordance with the investment policy, shall be relieved of personal responsibility and liability for an individual security’s credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments.
Objective:
The primary objectives, in priority order, of the City of Big Bear Lake’s investment activities shall be:
Safety:
Safety of principal is the foremost objective of the investment program. Investments of the City of Big Bear Lake shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio.
Liquidity:
The City of Big Bear Lake’s investment portfolio will remain sufficiently liquid to enable the City of Big Bear Lake to meet all operating requirements which might be reasonably anticipated.
Return on Investments:
The City of Big Bear Lake’s investment portfolio shall be designed with the objective of attaining a rate of return throughout budgetary and economic cycles, commensurate with the City of Big Bear Lake’s investment risk constraints and the cash flow characteristics of the portfolio.
Delegation of Authority:
Authority to manage the City of Big Bear Lake’s investment program is derived from the City Council. Management responsibility for the investment program is hereby delegated to the Treasurer. The Treasurer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate employees acting on his or her behalf.
Statement of Investment Policy – 8/9/99
Ethics and Conflicts of Interest:
Employees and financial dealers/institutions involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Such employees and financial dealers/institutions shall disclose to the City Manager, any material financial interests in financial institutions that conduct business within this jurisdiction, and they shall further disclose any large personal financial/investment positions that could be related to the performance of the City of Big Bear Lake, particularly with regard to the timing of purchases and sales.
Authorized Financial Dealers and Institutions:
If the City expands its investment vehicles beyond Local Agency Investment Fund (LAIF) accounts, the Treasurer will compile and maintain a list of financial institutions authorized to provide investment services. In addition, a list will also be maintained of approved security broker/dealers selected by credit worthiness who are authorized to provide investment services in the State of California. These may include “primary” dealers or regional dealers that qualify under Securities & Exchange Commission Rule 15C3-1 (uniform net capital rule). No public deposit shall be made except in a qualified public depository as established by state laws.
All financial institutions and broker/dealers who desire to become qualified bidders for investment transactions must supply the Treasurer with the following: (e.g. audited financial statements, proof of National Association of Security Dealers certification, trading resolution, proof of state registration, completed broker/dealer questionnaire, certification of having read the City of Big Bear Lake’s investment policy and depository contracts.)
An annual review of the financial condition and registrations of qualified bidders will be conducted by the Treasurer.
A current audited financial statement is required to be on file for each financial institution and broker/dealer in which the City of Big Bear Lake invests.
Statement of Investment Policy – 8/9/99
Authorized & Suitable Investments:
The City of Big Bear Lake is empowered by the California Government code to, and as a matter of City policy may, invest in the following types of securities. Securities of the U.S. Government, or its agencies
Certificates of deposit, placed with commercial banks and S&L’s Commercial paper
Medium term corporate notes
Repurchase agreements
Passbook savings account demand deposits
Money market mutual funds
Government sponsored pools and/or mutual funds
As a matter of practice, the City of Big Bear Lake shall favor the California State Local Agency Investment Fund (LAIF). Common stocks are not authorized for investment.
Investment Pools:
A thorough investigation of government sponsored pools and/or mutual funds is required prior to investing. A questionnaire or other method shall be developed to solicit the following information for subsequent review by the City:
A description of eligible investment securities, and a written statement of investment policy and objectives.
A description of interest calculations and how it is distributed, and how gains and losses are treated.
A description of how the securities are safeguarded (including the settlement processes), and how often the securities are priced and the program audited. A description of who may invest in the program, how often, and maximum/minimum deposit/withdrawal.
A schedule for receiving statements and portfolio listings. An explanation as to how reserves and retained earnings are utilized by the pool/fund.
A fee schedule and when and how fees are assessed.
As statement as to whether the pool/fund is eligible for the investment of bond proceeds or whether it accepts such proceeds.
Statement of Investment Policy – 8/9/99
Collateralization:
Collateralization will be required on two types of investments: certificates of deposit and repurchase agreements. In order to anticipate market changes and provide a level of security for all funds, the collateralization level will be (102%) of market value of principal and accrued interest.
As required by federal statute, banks doing business with governmental entities are required to collateralize deposits. The City of Big Bear Lake maintains a bank account with Union Bank of California. All City deposits are collateralized.
When collateralizing investments other than bank deposits, collateral will be held by an independent third party with whom the City of Big Bear Lake has a current custodial agreement. A clearly marked evidence of ownership (safekeeping receipt) must be supplied to the City of Big Bear Lake and retained.
Safekeeping and Custody:
All security transactions, including collateral for repurchase agreements, entered into by the City of Big Bear Lake shall be conducted on a delivery-versus-payment (DVP) basis. Securities will be held by a third party custodian designated by the Treasurer and evidenced by safekeeping receipts.
Diversification:
The City of Big Bear Lake will diversify its investments by security type and institution.
With the exception of U.S. Treasury securities and LAIF, no more than 50% of the City of Big Bear Lake’s total investment portfolio will be invested in a single security type or with a single financial institution.
Maximum Maturities:
To the extent possible, the City of Big Bear Lake will attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the City of Big Bear Lake will not directly invest in securities maturing more than five years from the date of purchase.
With City Council approval, reserve funds may be invested in securities exceeding five years if the maturity of such investments are made to coincide as nearly as practicable with the expected use of the funds.
Statement of Investment Policy – 8/9/99
Internal Control:
The Treasurer shall establish an annual process of independent review by an external auditor. This review will provide internal control by assuring compliance with policies and procedures.
Performance Standards:
The investment portfolio shall be designed with the objective of obtaining a rate of return throughout budgetary and economic cycles, commensurate with the investment risk constraints and the cash flow needs.
Market Yield (Benchmark):
The City of Big Bear Lake’s investment strategy is passive. Given this strategy, the basis used by the Treasurer to determine whether market yields are being achieved shall be the 6 month U.S. T-Bill.
Reporting:
The Treasurer shall provide to City Council, monthly investment reports which provide a clear picture of the status of the current investment portfolio. The management report should include comments on the fixed income markets and economic conditions, discussions regarding restrictions on percentage of investment by categories, possible changes in the portfolio structure going forward and thoughts on investment strategies.
Schedules in the monthly report should include the following:
A listing of individual securities held at the end of the reporting period by authorized investment category
Average life and final maturity of all investments listed Coupon, discount, or earnings rate
Par value, Amortized Book Value, and Market Value
Percentage of the Portfolio represented by each investment category Legislative Changes
Any State of California legislative action, that further restricts allowable maturities, investment type or percentage allocations, will be incorporated into this investment policy and supersede any and all applicable language.
Statement of Investment Policy – 8/9/99
Investment Policy Adoption:
The City of Big Bear Lake’s investment policy shall be adopted by resolution of the City of Big Bear Lake City Council. The policy shall be reviewed annually by the City Council and any modifications made thereto must be approved by the City Council.
Glossary of Treasury Terms:
Accrued Interest- Interest earned but not yet received.
Active Deposits- Funds which are immediately required for disbursement.
Amortization- An accounting practice of gradually decreasing (increasing) an asset's book value by spreading its depreciation (accretion) over a period of time.
Asked Price- The price a broker dealer offers to sell securities.
Basis Point- One basis point is one hundredth of one percent (.01).
Bid Price- The price a broker dealer offers to purchase securities.
Bond- A financial obligation for which the issuer promises to pay the bondholder a specified stream of future cash flows, including periodic interest payments and a principal repayment.
Book Value- The value at which a debt security is shown on the holder's balance sheet. Book value is acquisition cost less amortization of premium or accretion of discount.
Certificate of Deposit- A deposit insured up to $100,000 by the FDIC at a set rate for a specified period of time.
Collateral- Securities, evidence of deposit or pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposit of public moneys.
Comprehensive Annual Financial Report (CAFR) - The official annual financial report for the City. It includes five combined statements and basic financial statements for each individual fund and account group prepared in conformity with Generally Accepted Accounting Principals (GAAP).
Constant Maturity Treasury (CMT) - An average yield of a specific Treasury maturity sector for a specific time frame. This is a market index for reference of past direction of interest rates for the given Treasury maturity range.
Statement of Investment Policy – 8/9/99
Coupon- The annual rate of interest that a bond's issuer promises to pay the bondholder on the bond's face value.
Credit Analysis- A critical review and appraisal of the economic and financial conditions or of the ability to meet debt obligations.
Current Yield- The interest paid on an investment expressed as a percentage of the current price of the security.
Custody- A banking service that provides safekeeping for the individual securities in a customer's investment portfolio under a written agreement which also calls for the bank to collect and pay out income, to buy, sell, receive and deliver securities when ordered to do so by the principal.
Delivery vs. Payment (DVP) - Delivery of securities with a simultaneous exchange of money for the securities.
Discount- The difference between the cost of a security and its value at maturity when quoted at lower than face value.
Diversification- Dividing investment funds among a variety of securities offering independent returns and risk profiles.
Duration- The weighted average maturity of a bond's cash flow stream, where the present value of the cash flows serve as the weights; the future point in time at which on average, an investor has received exactly half of the original investment, in present value terms; a bond's zero-coupon equivalent; the fulcrum of a bond's present value cash flow time line.
Fannie Mae- Trade name for the Federal National Mortgage Association (FNMA), a U.S. sponsored corporation.
Federal Reserve System- The central bank of the U.S. which consists of a seven member Board of Governors, 12 regional banks and 5,700 commercial banks that are members.
Federal Deposit Insurance Corporation (FDIC) - Insurance provided to customers of a subscribing bank which guarantees deposits to a set limit (currently $100,000) per account.
Fed Wire- A wire transmission service established by the Federal Reserve Bank to facilitate the transfer of funds through debits and credits of funds between participants within the Fed system.
Statement of Investment Policy – 8/9/99
Freddie Mac- Trade name for the Federal Home Loan Mortgage Corporation (FHLMC), a U.S. sponsored corporation.
Ginnie Mae- Trade name for the Government National Mortgage Association (GNMA), a direct obligation bearing the full faith and credit of the U.S. Government.
Inactive Deposits- Funds not immediately needed for disbursement.
Interest Rate- The annual yield earned on an investment, expressed as a percentage.
Investment Agreements- An agreement with a financial institution to borrow public funds subject to certain negotiated terms and conditions concerning collateral, liquidity and interest rates.
Liquidity- Refers to the ability to rapidly convert an investment into cash.
Market Value- The price at which a security is trading and could presumably be purchased or sold.
Maturity- The date upon which the principal or stated value of an investment becomes due and payable.
New Issue- Term used when a security is originally "brought" to market.
Perfected Delivery- Refers to an investment where the actual security or collateral is held by an independent third party representing the purchasing entity.
Portfolio- Collection of securities held by an investor.
Primary Dealer- A group of government securities dealers that submit daily reports of market activity and security positions held to the Federal Reserve Bank of New York and are subject to its informal oversight.
Purchase Date- The date in which a security is purchased for settlement on that or a later date.
Rate of Return- The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond or the current income return.
Repurchase Agreement (REPO) - A transaction where the seller (bank) agrees to buy back from the buyer (City) the securities at an agreed upon price after a stated period of time.
Statement of Investment Policy – 8/9/99
Reverse Repurchase Agreement (REVERSE REPO) - A transaction where the seller (City) agrees to buy back from the buyer (bank) the securities at an agreed upon price after a stated period of time.
Risk- Degree of uncertainty of return on an asset.
Safekeeping- see custody.
Sallie Mae- Trade name for the Student Loan Marketing Association (SLMA), a U.S. sponsored corporation.
Secondary Market- A market made for the purchase and sale of outstanding issues following the initial distribution.
Settlement Date- The date on which a trade is cleared by delivery of securities against funds.
Treasury Bills- U.S. Treasury Bills which are short-term, direct obligations of the U.S.
Government issued with original maturities of 13 weeks, 26 weeks and 52 weeks; sold in minimum amounts of $10,000 in multiples of $5,000 above the minimum. Issued in book entry form only. T-bills are sold on a discount basis.
U.S. Government Agencies- Instruments issued by various US Government Agencies most of which are secured only by the credit worthiness of the particular agency.
Yield- The rate of annual income return on an investment, expressed as a percentage. It is obtained by dividing the current dollar income by the current market price of the security.
Yield to Maturity- The rate of income return on an investment, minus any premium or plus any discount, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond, expressed as a percentage.
Yield Curve- The yield on bonds, notes or bills of the same type and credit risk at a specific date for maturities up to thirty years.
MEETING
DATE: June 6, 2022
TO: Honorable Mayor and Members of the City Council
THROUGH: Jeff Mathieu, Interim City Manager
FROM: Kelly Ent, Director of Administrative Services
Christine Bennett, Administrative Services Manager
SUBJECT: Resolution Adopting the Appropriations Limit for FY 2022-23
BACKGROUND
Since the 1979 passage of Proposition 4, legislative bodies of taxing agencies are required to adopt an appropriation limit for their agencies. The required action must comply with Article XIII B of the State Constitution and Government Code 7901 et. seq. The limit specifies the maximum appropriations that may be funded by proceeds of taxes.
The first year that the appropriations limit was required to be adopted (“Base Year”) was Fiscal Year 1980-81. The Base Year Limit was established by taking the actual appropriations financed by the proceeds of taxes in Fiscal Year 1978-79 and subtracting certain items that, by statute, were not subject to the limit. Proposition 111 later adjusted the Base Year beginning with Fiscal Year 1990-91 and established the new Base Year limit using the entity’s Fiscal Year 1986-87 limit adjusted annually as specified by Article XIII B and as amended by Proposition 111.
The adopted limit is adjusted annually by a “change factor” that is tied to growth indicators specified by the State. One indicator is the change in state per capita income. The other is population growth of the City, or alternatively, the County. The formula provided by the State calls for conversion of each indicator to a ratio. The two ratios multiplied together produce the factor by which to change the appropriations limit. By applying the change factor to the prior year’s appropriations limit, the new limit is calculated.
DISCUSSION
The Fiscal Year 2022-23 Appropriation Limit is calculated using the California per capita personal income factor which increased 7.55% and the County population growth factor which grew 0.14%.
The combination of these factors results in an increase in the appropriations limit of 7.70% over the prior year established limit of $44,214,437. Applying this growth factor to the previously established limit results in an appropriations limit for Fiscal Year 2022-23 of $47,618,949.
FISCAL IMPACT
There is no fiscal impact to adopt the appropriations limit. Proceeds from taxes which are subject to the limit are $13,795,126 leaving $33,823,823 available for appropriation.
ENVIRONMENTAL CONSIDERATIONS
None requiring review under California Environmental Quality Act.
RECOMMENDATION
It is recommended that the City Council approved the attached Resolution adopting the Appropriations Limit for FY 2022-23.
ATTACHMENTS
1. Resolution No. 2022-XX
2. Calculation of Appropriations Limit for Fiscal Year 2022-23 ATTACHMENT 1
RESOLUTION NO. 2022-XX
RESOLUTION ADOPTING THE APPROPRIATIONS LIMIT
FOR FY 2022-23
WHEREAS, Article XIII B of the Constitution of the State of California as proposed by the Initiative Measure approved by the people at the special statewide election held on November 6, 1979 provides that the total annual appropriations limit of such entity for the prior year be adjusted for changes in the cost of living and population except as otherwise specifically provided for in said Article; and
WHEREAS, the State legislature added Division 9 (commencing with Section 7900) to Title 1 of the Government Code of the State of California to implement Article XIII B of the California Constitution; and
WHEREAS, Proposition 111, the Traffic Congestion Relief and Spending Limitation Act of 1990 which was authorized on June 5, 1990, modified the calculation method for the limitation; and WHEREAS, Section 7910 of the Government Code provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the following fiscal year pursuant to Article XIII B at a regularly scheduled meeting, documentation used in the determination of the appropriations limit shall be available to the public; and WHEREAS, Section 7902 (a) and 7902.6 of the Government Code sets forth the method for determining the appropriations limit for each local jurisdiction for the 2022-23 fiscal year; and WHEREAS, the City Council of the City of Big Bear Lake wishes to establish the appropriations limit for Fiscal Year 2022-23 for the City of Big Bear Lake.
NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Big Bear Lake, as follows:
1. That it is hereby found and determined that the documentation used in the determination of the appropriations limit for the City of Big Bear Lake for Fiscal Year 2022-23 was available to the public in the Finance Department at least fifteen days prior to this date.
2. That the appropriations limit for the City of Big Bear Lake as established in accordance with Section 7902 (a) and 7902.6 of the California Government Code for Fiscal Year 2022-23 is $47,618,949.
3. That the cost of living factor selected was the California per capita personal income factor which was an increase of 7.55% for 2022-23.
4. That the population growth factor for 2022-23 was that of the County which grew by
0.14%.
PASSED, APPROVED AND ADOPTED this 6th day of June, 2022.
Rick Herrick, Mayor
ATTEST:
Erica Stephenson, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss
CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2022-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 6th day of June, 2022 and that the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Erica Stephenson, City Clerk
ATTACHMENT 2
CITY
APPROPRITATIONS LIMIT 2021-22 44,214,437
City County
Per capita Personal Income (Converted to a ratio) 1.0755 1.0755 Population Growth (Converted to a ratio) (1.0026) 1.0014 Combined Factor (1.0783) 1.0770
Factor Applied (Higher of City or County) 1.0770
APPROPRITATIONS LIMIT 2022-23 47,618,949
CITY
Estimated Proceeds of Taxes 2022-23 15,970,126
Capital Projects Excludable (streets) (2,175,000)
Total Subject to the Limit 13,795,126
APPROPRITATIONS LIMIT 2022-23 47,618,949
Amount Available from Limit 33,823,823
COMPARISON: APPROPRIATIONS LIMIT VS. PROCEEDS OF TAXES
CALCULATION OF APPROPRIATIONS LIMIT FOR FISCAL YEAR 2022-23
CITY OF BIG BEAR LAKE
Attachment A
MEETING
DATE: June 6, 2022
TO: Honorable Mayor and Members of the City Council
THROUGH: Jeff Mathieu, Interim City Manager
FROM: Kelly Ent, Director of Administrative Services
SUBJECT: Resolution Adopting the Fiscal Year 2022-23 Budget
BACKGROUND
On April 18, staff presented an update on the current operating budget and engaged in discussions with City Council about proposed budget appropriations for FY 2022-23 including a review of the proposed 5-Year Capital Replacement / Improvement Plan (CIP) through FY 2026-27. Based on those discussions, staff prepared and presented the proposed budget for FY 2022-23 at the May 16 City Council meeting. City Council will conduct a formal public hearing and consider approval of a Resolution adopting the FY 2022-23 Budget and CIP.
DISCUSSION
As presented on May 16, the proposed budget includes conservative revenue projections with the objective of generating reasonable expectations of resources available to support operations and maintenance. Proposed initiatives for which the outcome is yet to be decided will be incorporated in the proposed budget once their status is expected to have a fiscal impact. For example, the ground lease with Bear Valley Mutual Water Company, the potential increase in the City’s Transient Occupancy Tax (TOT), and the potential changes to the vacation rental ordinance.
The proposed budget is a balanced budget which maintains a fund balance of approximately $20 million across all funds. The proposed budget includes appropriations for the recently awarded Community Visioning process, a set aside for the next phase of the General Plan amendment, two new administrative positions to fulfill the need for additional clerical support and enhanced customer service, interagency contributions for public transit, an enhanced the law enforcement contract, a new solid waste franchise agreement improving curbside service and addressing regulatory mandates, and an investment of $7.9 million in infrastructure and capital improvements including $2.2 million for street and drainage projects.
FISCAL IMPACT
The City’s fiscal status across all funds remains solid with sufficient resources to provide continuity of services and investments in capital improvements and infrastructure. The total fund balance across all funds is projected to be approximately $20 million at June 30, 2023. The City’s four operating funds represent approximately two-thirds of the fund balance ($13.1 million).
Factoring in the budgeted revenue projections and proposed appropriations, the total proposed budget for FY 2022-23 includes a net appropriation from fund balance of $4.2 million.
ENVIRONMENTAL CONSIDERATIONS
None requiring review under California Environmental Quality Act.
RECOMMENDATION
It is recommended that the City Council conduct a public hearing and approve a Resolution adopting the FY 2022-23 Proposed Budget & 5-Year Capital Replacement / Improvement Plan.
ATTACHMENT
1. Resolution No. 2022-XX
2. FY 2022-23 Proposed Budget & 5-Year Capital Replacement / Improvement Plan ATTACHMENT 1
RESOLUTION NO. 2022-XX
RESOLUTION ADOPTING THE FISCAL YEAR 2022-23 BUDGET
WHEREAS, the City of Big Bear Lake was incorporated on November 28, 1980; and, WHEREAS, the City Council conducted a public hearing on the proposed budget, as provided in Section 1001 of the City Charter adopted November, 1983; and, NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Big Bear Lake that budget for Fiscal Year 2022-23 is hereby adopted and that the appropriated resources and uses are as follows:
Fund Description Resources Uses
General Fund $ 19,117,992 $ 21,846,700
Sanitation $ 6,283,000 $ 6,997,050
Refuse $ 4,103,200 $ 3,993,710
Traffic Safety $ 130,000 $ 130,000
Gas Tax - HUTA $ 416,570 $ 416,570
Gas Tax - RMRA $ 118,300 $ 119,100
Measure I - Local 10-40 $ 489,900 $ 489,900
Measure I - Major Local Highways 10-40 $ - $ -
Mobile Source Air Pollution $ 5,200 $ -
Mountain Transit (MTA) $ 265,000 $ 265,000
Local Transportation $ - $ -
Village Streetscape Improvements $ 327,230 $ 519,220
PEG Access $ 55,600 $ 205,000
Mesure Y $ 1,676,000 $ 2,102,384
Grant Funding $ 331,388 $ 331,388
COPS Fund $ 141,300 $ 100,000
Community Development Block Grant $ 34,000 $ 256,567
FEMA and OES Reimbursement $ - $ -
Development Impact - General Facilities $ 22,200 $ -
Development Impact - Circulation $ 60,600 $ -
Development Impact - Drainage $ 51,000 $ -
Development Impact - Public Facilities $ 60,200 $ -
Development Impact - Parkland $ 60,500 $ 200,000
Development Impact - Fire Suppression $ 25,800 $ -
Street Improvements $ 2,175,000 $ 2,175,000
Capital Improvements $ 5,681,089 $ 5,681,089
Total Appropriations
PASSED, APPROVED AND ADOPTED this 6th day of June, 2022.
Rick Herrick, Mayor
ATTEST:
Erica Stephenson, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss
CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2022-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 6th day of June, 2022 and that the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Erica Stephenson, City Clerk
ATTACHMENT 2
City Council Regular Meeting – June 6, 2022
Public Hearing – Budget Adoption
Fiscal Year 2022-23
Proposed Budget & 5-Year Capital
Replacement & Improvement Plan
1.0 INTRODUCTION
2.0 SUMMARIES
Summary of All Funds Budget 6Schedule of Resources by Fund & Category 13Schedule of Expenditures by Fund & Category 14Organization and Staffing Overview 15Full-Time Equivalent (FTE) Distribution of Personnel 16
3.0 GENERAL FUND
General Fund Summary of Revenues & Expenditures 19General Fund Revenue Detail 20General Fund Expenditures by Department 25
3.1 MANAGEMENT SERVICES
City Council 26City Manager 28Law Enforcement 29City Attorney 31
3.2 SUPPORT SERVICES
City Clerk / Public Information 32
Human Resources 33Intergovernmental / Community Relations 34
TABLE OF CONTENTS
FY 2022-23 Proposed Budget June 6, 2022 Page | 2
TABLE OF CONTENTS
3.3 ADMINIATRATIVE SERVICES
Finance 35Successor Administration 36General Government/Risk Management 37Information Technology 38Performing Arts Center (PAC) Administration 39PAC Operations & Maintenance 40
3.4 PUBLIC SERVICES
Engineering 41
Public Works / Facilities
Traffic Utilities 42Animal Regulation 43Street Maintenance & Snow Removal 44Vehicle Maintenance 46Street Lighting 47City Parking Lots / Chamber Building 48City Parks & Trails 49Civic Center 50
3.5 TOURISM MANAGEMENT
Tourism Registration / Administration 51Tourism & Municipal Code Compliance 52 FY 2022-23 Proposed Budget June 6, 2022 Page | 3
TABLE OF CONTENTS
3.6 COMMUNITY DEVELOPMENT
Planning Commission 53Planning 54Building and Safety 55
3.7 GENERAL FUND RESERVES / INTERFUND TRANSFERS
Summary of Reserve Commitments 56Interfund Transfers Out 57
4.0 WASTE MANAGEMENT FUNDS
Sanitation (Wastewater) Fund Summary of Revenues & Expenditures 58 Sanitation (Wastewater) Fund Detail of Revenues & Expenditures 59Sanitation (Wastewater) Summary of Reserve Commitments 63Refuse (Solid Waste) Fund Summary of Revenues & Expenditures 64Refuse (Solid Waste) Fund Detail of Revenues & Expenditures 65Refuse (Solid Waste) Summary of Reserve Commitments 68
5.0 TRANSPORTATION FUNDS
Traffic Safety 69Gas Tax - Highway User Tax Account (HUTA) 70Gas Tax - Road Maintenance and Repair Account (RMRA) 71Measure I Fund - Local 10-40 72Measure I Fund - Major Local Highways Program (MLHP) 73Mobile Source Air Pollution 74Mountain Transit (MTA) 75Local Transportation 76 FY 2022-23 Proposed Budget June 6, 2022 Page | 4
TABLE OF CONTENTS
6.0 ASSESSMENT DISTRICTS
Village Streetscape Maintenance Fund Revenue and Expenditure Detail 77
7.0 MISCELLANEOUS FUNDS
Public, Education, and Government (PEG) Access Fund 78Measure Y Transient Occupancy Tax (TOT) 79Supplemental Law Enforcement Services Fund (State COPS Subvention) 80Community Development Block Grant (CDBG) 81Grant Funding 82FEMA and OES Reimbursement 83
8.0 GROWTH MANAGEMENT FUNDS
Developer Impact - General Facilities 84Developer Impact - Circulation 85 Developer Impact - Drainage 86Developer Impact - Public Facilities 87Developer Impact - Parkland 88Developer Impact - Fire Suppression 89
9.0 CAPITAL / STREET IMPROVEMENT FUNDS
Summary of Planned Projects 90Capital Improvements Fund Detail by Account 91Street Improvements Fund Detail by Account 93
10.0 5-Year Capital Replacement / Improvement Plan (CIP) Appendix A FY 2022-23 Proposed Budget June 6, 2022 Page | 5
Total
General Village Sanitation Refuse Other Fund Bal.
Revenues & Other Resources 19,117,992 327,230 6,283,000 4,103,200 11,799,647 41,631,069 Expenditures & Other Uses (21,846,700) (519,220) (6,997,050) (3,993,710) (12,471,998) (45,828,677) Change in Fund Balance (2,728,708) (191,990) (714,050) 109,490 (672,351) (4,197,608)Beginning Fund Balance 07/01/22 11,163,279 (1,152,050) 5,642,263 1,001,265 7,303,828 23,958,586 Ending Fund Balance 06/30/23 8,434,572 (1,344,040) 4,928,213 1,110,756 6,631,477 19,760,977 Measure Y Transient Occupancy Taxes 4,380,463
Development Impact Fees 1,432,852Other Restricted Revenues:
Transportation Funds 277,726
COPS 327,450 PEG 178,986 MTA - CDBG 34,000 Grants - Total Other Restricted Revenues 818,162Pass-through Charges - Other Fund Balance - Nonoperating Funds 6,631,477Nonoperating Funds $7.4 million Fiscal Year 2022-23
Projected Fund Balance
Operating Funds $13.1 million
FY 2022-23 Proposed Budget June 6, 2022 Page | 6
General Village Sanitation Refuse Total
Fund LL&M Fund Fund All Funds
Fund Balance 6/30/21 $ (961,340) 10,919,326 $ 5,478,869 $ 956,675 $ 23,500,414 $ Resources $ 268,810 21,269,734 $ 6,523,700 $ 3,594,100 $ 58,560,124 $ Uses $ (459,520) (21,025,781) $ (6,360,306) $ (3,549,510) $ (58,101,952) $ $ 243,953 $ (190,710) $ 163,394 $ 44,590 $ 458,172
Projected Balance 6/30/22 $ (1,152,050) 11,163,279 $ 5,642,263 $ 1,001,265 $ 23,958,585 $ Resources $ 327,230 19,117,992 $ 6,283,000 $ 4,103,200 $ 41,631,069 $ Uses $ (519,220) (21,846,700) $ (6,997,050) $ (3,993,710) $ (45,828,677) $ $ (2,728,708) $ (191,990) $ (714,050) $ 109,490 $ (4,197,608) Projected Balance 6/30/23 $ (1,344,040) 8,434,572 $ 4,928,213 $ 1,110,756 $ 19,760,977 $ Fund Balance Projection
June 30, 2023
FY 2022-23 Proposed Budget June 6, 2022 Page | 7
Fund Balance 6/30/21
ResourcesUsesProjected Balance 6/30/22
ResourcesUsesProjected Balance 6/30/23
Traffic HUTA RMRA Measure I Measure I
Safety Gas Tax Gas Tax Local MLHP
$ - 73,338 $ - $ 270,128 $ - $
$ 130,000 $ 678,090 $ 107,500 $ 471,200 $ 3,200,000
$ (203,338) $ (678,090) $ (106,700) $ (471,200) $ (3,200,000)$ (73,338) $ - $ 800 $ - $ -$ - $ - $ 800 $ 270,128 $ - $ 130,000 $ 416,570 $ 118,300 $ 489,900 $ -$ (130,000) $ (416,570) $ (119,100) $ (489,900) $ - $ - $ - $ (800) $ - $ -
$ - $ - $ - $ 270,128 $ -
Fund Balance Projection
June 30, 2023
FY 2022-23 Proposed Budget June 6, 2022 Page | 8
Fund Balance 6/30/21
ResourcesUsesProjected Balance 6/30/22
ResourcesUsesProjected Balance 6/30/23
Air Mountain Local PEG Measure Y
Pollution Transit Transportaion Access Fund
$ - 87,198 $ (786,753) $ 282,786 $ 4,640,947 $
$ 165,000 55,200 $ 1,655,894 $ 55,600 $ 2,399,000 $
$ (165,000) (140,000) $ (869,141) $ (10,000) $ (2,233,100) $ $ - (84,800) $ 786,753 $ 45,600 $ 165,900 $
$ - 2,398 $ - $ 328,386 $ 4,806,847 $
$ 265,000 5,200 $ - $ 55,600 $ 1,676,000 $
$ (265,000) - $ - $ (205,000) $ (2,102,384) $
$ - 5,200 $ - $ (149,400) $ (426,384) $
$ - 7,598 $ - $ 178,986 $ 4,380,463 $
Fund Balance Projection
June 30, 2023
FY 2022-23 Proposed Budget June 6, 2022 Page | 9
Fund Balance 6/30/21
ResourcesUsesProjected Balance 6/30/22
ResourcesUsesProjected Balance 6/30/23
COPS CDBG Grant FEMA/OES DIF
Subvention Fund Funding Fund Gen. Facilities
$ 283,550 $ - $ - $ - $ 90,929$ 162,600 $ 256,567 $ 2,307,229 $ - $ 22,200 $ (160,000) $ (2,307,229) - $ $ - $ -
$ 2,600 $ 256,567 $ - $ - $ 22,200
$ 286,150 $ 256,567 $ - $ - $ 113,129
$ 141,300 $ 34,000 $ 331,388 $ - $ 22,200
$ (100,000) $ (256,567) $ (331,388) $ - $ -$ 41,300 $ (222,567) $ - $ - $ 22,200 $ 327,450 $ 34,000 $ - $ - $ 135,329
Fund Balance Projection
June 30, 2023
FY 2022-23 Proposed Budget June 6, 2022 Page | 10
Fund Balance 6/30/21
ResourcesUsesProjected Balance 6/30/22
ResourcesUsesProjected Balance 6/30/23
DIF DIF DIF DIF DIF
Circulation Drainage Public Facilities Parkland Fire Fees $ 256,079 $ 430,926 $ 65,771 $ 218,739 $ 409,808
$ 60,600 $ 51,000 $ 60,200 $ 60,500 $ 25,800
$ - $ - $ - $ (400,000) - $
$ 60,600 $ 51,000 $ 60,200 $ 60,500 $ (374,200)
$ 316,679 $ 481,926 $ 125,971 $ 279,239 $ 35,608$ 60,600 $ 51,000 $ 60,200 $ 60,500 $ 25,800 $ - $ - $ (200,000) - $ $ -$ 60,600 $ 51,000 $ 60,200 $ (139,500) $ 25,800 $ 377,279 $ 532,926 $ 186,171 $ 139,739 $ 61,408
Fund Balance Projection
June 30, 2023
FY 2022-23 Proposed Budget June 6, 2022 Page | 11
Fund Balance 6/30/21
ResourcesUsesProjected Balance 6/30/22
ResourcesUsesProjected Balance 6/30/23
Street Capital Pass Through Total
Improvements Improvements Funds Other Funds
$ - - $ 783,438 $ 7,106,884 $
$ 4,429,600 10,550,000 $ - $ 26,903,780 $ $ (4,429,600) (10,550,000) $ (783,438) $ (26,706,836) $ $ - - $ (783,438) $ 196,944 $
$ - - $ - $ 7,303,828 $
$ 5,681,089 2,175,000 $ - $ 11,799,647 $
$ (5,681,089) (2,175,000) $ - $ (12,471,998) $
$ - - $ - $ (672,351) $
$ - - $ - $ 6,631,477 $
Fund Balance Projection
June 30, 2023
FY 2022-23 Proposed Budget June 6, 2022 Page | 12
SCHEDULE OF RESOURCES BY FUND & CATEGORY
2018-19 2019-20 2020-21 2021-22 2021-22 2021-22 2022-23 Actual Actual Actual Adopted Budget Adjusted Budget Projected Year End
Proposed
Budget Comments
$ 17,130,250 16,038,533 $ 20,968,411 $ 17,828,375 $ 18,328,375 $ $ 21,269,734 $ 19,117,992 Assumes TOT growth returns to pre-COVID level Sanitation 5,637,975 $ 5,727,430 $ 5,839,782 $ 6,541,000 $ 6,541,000 $ $ 6,523,700 $ 6,283,000 5% CPI adjustment to City fees & BBARWA passthroughRefuse 3,254,116 3,384,939 3,502,667 3,637,200 3,637,200 3,594,100 4,103,200 5% CPI adj. to City fees & new solidwaste agreementTotal Waste Management Funds $ 8,892,090 $ 9,112,369 $ 9,342,449 $ 10,178,200 $ 10,178,200 $ 10,117,800 $ 10,386,200 Traffic Safety 171,149 125,371 189,602 130,000 130,000 130,000 130,000Gas Tax - HUTA 314,201 608,833 535,390 620,290 620,290 678,090 416,570Gas Tax - RMRA 107,388 94,584 96,512 106,700 106,700 107,500 118,300Measure I Local 10-40 439,093 425,782 644,845 471,200 471,200 471,200 489,900 Measure I Major Local Hwys 10-40 0 0 0 3,200,000 3,200,000 3,200,000 0 MLHP funding for Moonridge project.
Mobile Source Air Pollution 8,803 6,636 8,573 5,700 55,700 55,200 5,200 Mountain Transit (MTA) 0 0 0 0 165,000 165,000 265,000 No-Fare Trolley & bus stops; includes County pass through Local Transportation 0 200,057 0 0 1,655,894 1,655,894 0Total Transportation Funds $ 1,040,635 $ 1,461,264 $ 1,474,922 $ 4,533,890 $ 6,404,784 $ 6,462,884 $ 1,424,970 Village Streetscape Maintenance $ 227,656 $ 213,760 $ 206,455 $ 268,820 $ 268,820 $ 268,810 $ 327,230 Total Assessment District Funds $ 227,656 $ 213,760 $ 206,455 $ 268,820 $ 268,820 $ 268,810 $ 327,230 PEG Access $ 60,031 $ 60,672 $ 55,737 $ 57,000 $ 57,000 $ 55,600 $ 55,600 Measure Y TOT 1,606,782 1,730,323 2,795,548 1,642,400 1,692,400 2,399,000 1,676,000 Assumes TOT growth returns to pre-COVID level COPS Grant 139,113 151,718 179,038 141,300 141,300 162,600 141,300 Community Development Block Grant 0 0 0 133,275 256,567 256,567 34,000 Refer to Capital Improvement Plan Grant Funding 0 0 0 7,711,000 2,638,617 2,307,229 331,388 Refer to Capital Improvement PlanFEMA and OES Reimbursement 0 162,900 0 0 0 0 0Total Miscellaneous Funds $ 1,805,925 $ 2,105,613 $ 3,030,323 $ 9,684,975 $ 4,785,884 $ 5,180,996 $ 2,238,288 Developer Impact - General Facilities $ 22,441 $ 24,975 $ 24,975 $ 20,900 $ 20,900 $ 22,200 $ 22,200 Developer Impact - Circulation 75,314 70,697 82,007 59,200 59,200 60,600 60,600Developer Impact - Drainage 51,332 58,146 50,752 49,600 49,600 51,000 51,000Developer Impact - Public Facilities 54,708 69,749 57,502 62,800 62,800 60,200 60,200Developer Impact - Parkland 64,237 87,280 66,036 28,800 28,800 60,500 60,500 Developer Impact - Fire Supp 0 36,134 26,378 28,700 28,700 25,800 25,800Total Growth Management Funds $ 268,031 $ 346,980 $ 307,649 $ 250,000 $ 250,000 $ 280,300 $ 280,300 Street Improvements $ 1,629,701 $ 1,768,227 $ 1,238,501 $ 10,568,280 $ 10,550,000 $ 10,550,000 $ 2,175,000 Capital Improvements 813,754 2,183,968 2,264,717 9,762,475 5,346,279 4,429,600 5,681,089 Capital Project Funds $ 2,443,455 $ 3,952,195 $ 3,503,218 $ 20,330,755 $ 15,896,279 $ 14,979,600 $ 7,856,089 $ 30,716,325 $ 34,322,430 $ 38,833,426 $ 63,075,015 $ 56,112,342 $ 58,560,124 $ 41,631,069 $ 3,516,291 $ 5,416,686 $ 22,348,085 $ 22,348,085 $ 18,063,609 $ 17,228,068 $ 9,229,401 $ 27,200,035 $ 28,905,744 $ 16,485,341 $ 40,726,930 $ 38,048,733 $ 41,332,056 $ 32,401,668 Refer to Capital Improvement Plan for detailed project information and funding.
Miscellaneous FundsGrand TotalLess Transfers from Other FundsAdjusted TotalGeneral FundCapital Project FundsWaste Management FundsTransportation FundsAssessment District FundsGrowth Management Funds FY 2022-23 Proposed Budget June 6, 2022 Page | 13
SCHEDULE OF EXPENDITURES BY FUND & CATEGORY
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Actual Actual Adopted Budget Adjusted Budget Projected
Year End
Proposed
Budget Comments
$ 15,726,541 16,701,216 $ 21,075,705 $ 21,192,441 $ $ 21,025,781 $ 21,846,700 Includes $2.7 million investment in capital projects Sanitation 5,603,145 $ 5,194,509 $ 6,212,700 $ 6,263,696 $ $ 6,360,306 $ 6,997,050 Refuse 3,281,450 3,314,942 3,685,100 3,694,840 3,549,510 3,993,710 Total Waste Management Funds 8,884,595 $ 8,509,450 $ 9,897,800 $ 9,958,536 $ $ 9,909,816 $ 10,990,760Traffic Safety 130,807 $ 125,160 $ 130,000 $ 130,000 $ $ 203,338 $ 130,000 Gas Tax - HUTA 608,833 535,390 620,290 620,290 678,090 416,570 Gas Tax - RMRA 91,230 123,444 106,700 106,700 106,700 119,100 Measure I Local 10-40 460,415 586,071 471,200 471,200 471,200 489,900 Measure I Local Highways 10-40 - - 3,200,000 3,200,000 3,200,000 - MLHP funding for Moonridge project.
Air Pollution Trust - - 90,000 140,000 140,000 - Electric vehicle charging stationsMountain Transit (MTA) - - - 165,000 165,000 265,000 No-Fare Trolley & bus stops; includes County pass throughLocal Transportation 46,571 694,992 - 869,143 869,141 - Total Transportation Funds $ 1,337,857 $ 2,065,056 $ 4,618,190 $ 5,702,333 $ 5,833,469 $ 1,420,570 Village Streetscape Maintenance $ 393,836 $ 401,805 $ 460,120 $ 460,120 $ 459,520 $ 519,220 Total Assessment District Funds $ 393,836 $ 401,805 $ 460,120 $ 460,120 $ 459,520 $ 519,220 PEG Access $ - $ 27,445 $ 300,000 $ 300,000 $ 10,000 $ 205,000 Broadcasting equipment Measure Y TOT 710,556 1,344,920 2,310,350 2,261,822 2,233,100 2,102,384 Capital / Infrastructure projectsCOPS / SLESF 148,797 7,434 160,000 160,000 160,000 100,000 Supplemental law enforcement services on weekendsCommunity Development Block Grant - - 133,275 256,567 - 256,567 Funding allocated for PAC ADA Restroom UpgradesGrant Funding - - 7,711,000 2,638,617 2,307,229 331,388 Capital improvement grants; Refer to CIP for detailsFEMA and OES Reimbursement 162,900 - - - - - Total Miscellaneous Funds $ 1,022,254 $ 1,379,799 $ 10,614,625 $ 5,617,006 $ 4,710,329 $ 2,995,339 Developer Impact - General Facilities 61,900 - - - - -
Developer Impact - Circulation 11,660 - - - - -
Developer Impact - Drainage - - - - - -
Developer Impact - Public Facilities 416,396 9,197 - - - - Developer Impact - Parkland 352,109 36,544 - - - 200,000 Refer to Capital Improvement Plan for details Developer Impact - Fire Supp - - 400,000 400,000 400,000 - Total Growth Management Funds $ 842,065 $ 45,741 $ 400,000 $ 400,000 $ 400,000 $ 200,000 Street Improvements $ 1,768,227 $ 1,238,501 $ 10,568,280 $ 10,550,000 $ 10,550,000 $ 2,175,000 Capital Improvements / General & Sanitation 2,183,968 2,264,717 9,762,475 5,346,279 4,429,600 5,681,089 Total Capital Project Funds $ 3,952,195 $ 3,503,218 $ 20,330,755 $ 15,896,279 $ 14,979,600 $ 7,856,089 $ 33,134,018 $ 31,631,610 $ 67,397,195 $ 59,226,715 $ 57,318,514 $ 45,828,677 $ 5,416,686 $ 21,601,585 $ 21,601,585 $ 17,317,109 $ 16,531,568 $ 9,220,909 $ 27,717,332 $ 10,030,025 $ 45,795,610 $ 41,909,606 $ 40,786,946 $ 36,607,768 Refer to Capital Improvement Plan for detailed project information and funding.
Grand TotalAdjusted TotalTransportation FundsLess Transfers to Other FundsGeneral FundCapital Project FundsWaste Management FundsAssessment District FundsMiscellaneous FundsGrowth Management Funds FY 2022-23 Proposed Budget June 6, 2022 Page | 14
City Council
City Manager
City Clerk
Public
Information
Risk
Management
Payroll
Successor
Administration
Engineering
Public Works
Planning &
Zoning
Plan Check
Services
City Clerk
Director of Human
Resources
Director of
Administrative
Services
Director of
Public
Services
Director of
Tourism
Management
Director of
Community
Development
Planning Commission
Finance
Information
Technology
Performing
Arts
Other Internal
Services
Sanitation
Solid Waste
Capital
Infrastructure
Vacation Rental
Registration
Tourism Impact
Mitigation
Event
Coordination
TOT
Collection
Program
Enforcement
Building
Permits
Business
Licenses
Planning/Zoning
Compliance
Fiscal Year 2022-23
68 Budgeted Full-time Equivalent Positions
Human
Resources
FY 2022-23 Proposed Budget June 6, 2022 Page | 15
Full-Time Equivalent (FTE) Distribution of Personnel
General
Fund
Sanitation
Fund
Refuse
Fund
Village
Assessment
District
FY 2022-23
Proposed
FY 2021-22
Amended
FY 2021-22
Adopted
Management Services4120 City Manager's Office
City Manager 0.70 0.15 0.15 - 1.00 1.00 1.00
Department Total 0.70 0.15 0.15 - 1.00 1.00 1.00
Total Management Services 0.70 0.15 0.15 - 1.00 1.00 1.00 Support Services4130 City Clerk / Public Information
Director of Human Resources/City Clerk 0.50 0.05 0.05 - 0.60 0.60 0.60 Deputy City Clerk/Public Information Officer 1.00 - - - 1.00 1.00 - Administrative Analyst I/II 1.00 - - - 1.00 1.00 1.00
Department Total 2.50 0.05 0.05 - 2.60 2.60 1.60
4150 Human Resources/Payroll/Risk Management
Director of Human Resources/City Clerk 0.30 0.05 0.05 - 0.40 0.40 0.40 Administrative Analyst I/II 0.80 0.10 0.10 - 1.00 1.00 2.00 Department Total 1.10 0.15 0.15 - 1.40 1.40 2.40
Total Support Services 3.60 0.20 0.20 - 4.00 4.00 4.00
Administrative Services4140 Finance
Director of Administrative Services 0.15 0.10 0.10 - 0.35 0.35 0.35 Administrative Services Manager 0.20 0.10 0.10 - 0.40 0.40 0.65 Administrative Analyst I/II 0.90 0.30 0.30 - 1.50 1.50 0.40 Administrative Assistant 0.30 - - - 0.30 - -
Administrative Clerk 0.30 0.10 0.10 - 0.50 0.50 0.50
Department Total 1.85 0.60 0.60 - 3.05 2.75 1.90
4801 Successor Administration
Director of Administrative Services 0.30 - - - 0.30 0.30 0.30 Administrative Services Manager 0.30 - - - 0.30 0.30 0.30 Administrative Analyst I/II - - - - - - 0.30
Department Total 0.60 - - - 0.60 0.60 0.90
4800 General Government
Director of Administrative Services 0.05 - - - 0.05 0.05 0.05 Administrative Services Manager 0.10 - - - 0.10 0.10 0.05 Administrative Analyst I/II 0.50 - - - 0.50 0.50 0.10
Administrative Assistant 0.70 - - - 0.70 - -
Administrative Clerk 0.50 - - - 0.50 0.50 0.50
Department Total 1.85 - - - 1.85 1.15 0.70
FY 2022-23 Proposed Budget June 6, 2022 Page | 16
Full-Time Equivalent (FTE) Distribution of Personnel
General
Fund
Sanitation
Fund
Refuse
Fund
Village
Assessment
District
FY 2022-23
Proposed
FY 2021-22
Amended
FY 2021-22
Adopted
4810 Information Technology
Director of Administrative Services 0.20 - - - 0.20 0.20 0.20 Administrative Services Manager 0.10 - - - 0.10 - 0.10
Administrative Analyst I/II - - - - - 0.10 -
Department Total 0.30 - - - 0.30 0.30 0.30
4610 Performing Arts Center (PAC) Administration
Director of Administrative Services 0.10 - - - 0.10 0.10 0.10 Administrative Services Manager 0.10 - - - 0.10 - 0.10
Administrative Analyst I/II - - - - - 0.10 -
Department Total 0.20 - - - 0.20 0.20 0.20
4821 PAC Operations & Maintenance
Theater Technician I/II 1.00 - - - 1.00 1.00 1.00
Department Total 1.00 - - - 1.00 1.00 1.00
Total Administrative Services 5.80 0.60 0.60 - 7.00 6.00 5.00Public Services4310 Engineering Director of Public Services 0.25 0.30 0.30 - 0.85 0.85 0.85 Associate Engineer 1.00 0.60 0.40 - 2.00 2.00 2.00
Project Manager 0.50 0.25 0.25 - 1.00 - -
Administrative Analyst I/II - - - - - 1.00 1.00
Administrative Assistant 1.00 - - - 1.00 - -
Department Total 2.75 1.15 0.95 - 4.85 3.85 3.85
4320 Public Works / Sanitation / Refuse
Director of Public Services 0.15 - - - 0.15 0.15 0.15
Operations Manager 0.80 0.90 0.20 0.10 2.00 2.00 2.00
Street Maintenance - Crew Leader 0.55 0.35 0.10 - 1.00 1.00 1.00 Street Maintenance - Maintenance Worker I/II 6.25 0.10 0.15 0.50 7.00 7.00 7.00 Facilities/Parks - Crew Leader 1.30 0.25 0.25 0.20 2.00 2.00 1.00 Facilities/Parks - Maintenance Worker 9.30 - 0.70 3.00 13.00 13.00 14.00 Waste Water - Crew Leader - 1.00 - - 1.00 1.00 1.00
Waste Water - Collection Operator I/II - 4.00 - - 4.00 4.00 4.00 Mechanic I/II 0.65 0.30 0.05 - 1.00 1.00 1.00
Administrative Assistant 0.40 0.35 0.25 - 1.00 1.00 1.00 Department Total 19.40 7.25 1.70 3.80 32.15 32.15 32.15 Total Public Services 22.15 8.40 2.65 3.80 37.00 36.00 36.00 FY 2022-23 Proposed Budget June 6, 2022 Page | 17
Full-Time Equivalent (FTE) Distribution of Personnel
General
Fund
Sanitation
Fund
Refuse
Fund
Village
Assessment
District
FY 2022-23
Proposed
FY 2021-22
Amended
FY 2021-22
Adopted
Tourism Management4414 Tourism Registration / Administration Director of Tourism Management 0.50 - - - 0.50 0.50 0.50 Administrative Analyst I/II 1.00 - - - 1.00 1.00 1.00
Administrative Assistant 1.00 - - - 1.00 1.00 1.00
Department Total 2.50 - - - 2.50 2.50 2.50
4415 Tourism & Municipal Code Compliance
Director of Tourism Management 0.50 - - - 0.50 0.50 0.50 Code Compliance Manager 1.00 - - - 1.00 - 1.00
Code Compliance Officer I/II 3.60 - 0.40 - 4.00 4.00 4.00 Administrative Assistant 1.00 - - - 1.00 1.00 1.00
Department Total 6.10 - 0.40 - 6.50 5.50 6.50
Total Tourism Management 8.60 - 0.40 - 9.00 9.00 8.00Community Development 4410 Planning / Zoning / Business Licenses
Director of Community Development 0.50 - - - 0.50 0.50 0.50 Senior Principal Planner 1.00 - - - 1.00 1.00 1.00
Principal Planner 2.00 - - - 2.00 1.60 1.60
Associate Planner 1.00 - - - 1.00 1.00 1.00
Administrative Assistant 1.50 - - - 1.50 1.50 1.50
Department Total 6.00 - - - 6.00 5.60 5.60
4430 Building & Safety
Director of Community Development 0.50 - - - 0.50 0.50 0.50 Senior Building Inspector 1.00 1.00 1.00 1.00
Code Compliance Officer I/II 1.00 - - - 1.00 1.00 1.00
Counter Technician 1.00 - - - 1.00 1.00 1.00
Administrative Assistant 0.50 - - - 0.50 0.50 0.50
Department Total 4.00 - - - 4.00 4.00 4.00
Total Planning & Inspection Services 10.00 - - - 10.00 9.60 9.60 Total FTE FY 2022-23 50.85 9.35 4.00 3.80 68.00 65.60 63.60Total FTE FY 2021-22 47.05 9.45 5.85 3.25 65.60 Difference 3.80 (0.10) (1.85) 0.55 2.40
Administrative Assistant 2.00
Principal Planner 0.40
Total Change in FTEs 2.40
Add two administrative positions at City HallConvert Principal Planner to Full-Time status Summary of Changes:
FY 2022-23 Proposed Budget June 6, 2022 Page | 18
General Fund Summary of Revenues & Expenditures
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Actual Actual Adopted Adjusted Projected Projected Comments Property Taxes 4,711,492 4,469,118 4,510,600 4,510,600 4,595,300 5,076,700 Values up ~ 10% primarily due to property transfersSales and Use Tax 2,545,676 3,341,084 2,824,000 2,824,000 3,533,000 3,474,000 Flat when factoring out catch up of deferred paymentsTransient Occupancy Tax 5,037,489 8,374,507 4,862,000 4,862,000 7,018,000 5,001,000 Assumes return to pre-COVID growthFranchise Fees 832,151 797,268 830,000 830,000 830,000 830,000 Other Taxes 201,662 473,618 204,300 204,300 286,000 204,000Subventions and Grants 101,880 128,558 0 500,000 0 500,000 MWD boardwalk contribution Building Permits and Fees 384,382 336,802 332,400 332,400 340,600 333,300 Licenses and Permits 722,414 835,208 1,465,500 1,465,500 1,523,405 1,515,500 Includes vacation rental fees established 21/22 Fines and Forfeitures 9,676 121,840 260,000 260,000 270,000 100,000 Use of Property and Money 199,782 111,821 148,240 148,240 118,300 131,000 Current Service Charges 846,906 646,603 665,000 665,000 686,492 665,000Miscellaneous Revenue 313,303 329,001 281,045 281,045 492,209 297,430Transfer In Traffic Safety [260] 130,807 125,160 130,000 130,000 203,338 130,000Transfer In Gas Tax [270] 608,833 535,390 620,290 620,290 678,090 416,570Transfer In Measure I Local [276] 80,000 80,000 80,000 80,000 80,000 80,000Transfer In Sanitation [250] 150,000 150,000 150,000 150,000 150,000 150,000Transfer In Refuse [550] 105,000 105,000 105,000 105,000 105,000 105,000Transfer In COPS [770] 148,797 7,434 160,000 160,000 160,000 100,000Contribution from Reserves 0 0 200,000 200,000 200,000 8,492 Contribution from Fund Balance 0 0 0 0 0 0
Total Revenue $ 17,130,250 $ 20,968,411 $ 17,828,375 $ 18,328,375 $ 21,269,734 $ 19,117,992 Direct Labor 6,172,663 6,036,566 6,598,100 6,688,620 6,416,400 7,644,400 Includes staffing additions Supplies 473,829 530,168 471,550 505,850 530,455 574,450 Other Services & Charges 3,213,483 3,513,033 3,424,710 3,576,882 3,627,961 4,355,200 Community Visioning & set aside for General Plan update Law Enforcement Services 4,742,924 4,694,699 5,389,100 5,389,100 5,396,600 5,718,400 Includes additional weekend coverage staffingCapital Outlay 326,679 330,265 440,725 440,725 463,100 565,000 Snow removal attachments, lighting repairs/maintenance Capital Lease Payments 106,627 106,627 0 0 0 0 Motor grader lease paid off FY 20/21Contributions to Reserves 158,313 158,313 0 0 0 0Interfund Transfers to MTA [282] 0 0 0 100,000 100,000 100,000 Contribution to No-Farre Trolley two year trialInterfund Transfers to LTF [290] 121,348 0 0 0 0 0 Interfund Transfers to Village [291] 119,706 115,615 150,540 150,540 150,540 183,250 Interfund Transfers to Capital [321] 413,927 143,081 440,000 460,873 460,873 1,935,000 Interfund Transfers to Streets [350] 851,717 256,485 4,160,980 3,879,851 3,879,851 771,000 Total Expenditures $ 16,701,216 $ 15,884,854 $ 21,075,705 $ 21,192,441 $ 21,025,781 $ 21,846,700 $ 429,034 $ 5,083,557 $ (3,247,330) $ (2,864,066) $ 243,953 $ (2,728,708) Investment in capital & street improvements.
RevenuesExpenditures
Fund Balance Contribution (Use)
Refer to Capital Improvement Plan for detailed project information and funding.
FY 2022-23 Proposed Budget June 6, 2022 Page | 19
GENERAL FUND RESOURCES
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 110
Property Taxes
3110 Current Secured Taxes 2,961,037 3,088,927 3,146,100 3,146,100 3,203,200 3,551,900 Projected 21/22 Teeter allocation; FY 22/23 assessed valuation ^ 10% primarily due to ownership changes. 3113 RDA Residual Balance RR09 677,139 289,406 265,800 265,800 286,500 291,000 3114 RDA Residual Balance RR10 98,312 49,642 46,900 46,900 48,700 49,500 3120 Current Unsecured Taxes 108,246 117,552 114,100 114,100 115,800 180,700 3125 Suppl Roll Prtx Current Year 44,686 57,844 54,100 54,100 55,300 52,600 3126 Unitary Tax 82,491 99,285 97,300 97,300 97,500 99,300 Projected 21/22 Teeter allocation; FY 22/23 expected to remain flat3130 Prior Year Taxes 48 1,350 0 0 0 0 3132 Suppl Roll Prtx Prior Year 25,512 24,874 23,100 23,100 24,800 25,100 3134 Penalties On Taxes 4,268 5,015 4,000 4,000 4,300 4,500 3145 Property Tax in Lieu of VLF 620,614 644,547 679,800 679,800 679,800 741,400 2004 VLF Swap; Based on HdL data3363 RDA Sharing Agreement RR09 73,106 76,683 67,500 67,500 67,500 68,600 3364 RDA Sharing Agreement RR10 16,031 13,992 11,900 11,900 11,900 12,100 Total Property Taxes 4,711,492 4,469,118 4,510,600 4,510,600 4,595,300 5,076,700 Sales Tax 3210 Sales Tax 2,545,676 3,341,084 2,824,000 2,824,000 3,533,000 3,474,000 Total Sales Tax 2,545,676 3,341,084 2,824,000 2,824,000 3,533,000 3,474,000 Transient Occupancy Tax (TOT) 3220 Transient Occupancy Tax (TOT) 4,471,221 8,079,481 4,632,000 4,632,000 6,788,000 4,771,000 FY 20/21 & 21/22 reflect high visitation. FY 22/23 assumes return of pre-COVID growth trend 3221 TOT - Curr FY Prior Periods 348,302 223,215 130,000 130,000 130,000 130,000 3222 TOT - Prior Fiscal Year 217,966 71,812 100,000 100,000 100,000 100,000 Total Transient Occupancy Tax 5,037,489 8,374,507 4,862,000 4,862,000 7,018,000 5,001,000 FY 19/20 includes one-time adjustment for Due Diligence Review settlement. In January 2021, allocation reduced from 16.75% to 10.18% (Chula Vista ruling RE pass through payments).Delinquent collections based on trend.Based on historical trend, year-to-date activity, and industry projections through 4th quarter 2021.Revenue not guaranteed through Teeter Program. Projection based on trend.
FY 2022-23 Proposed Budget June 6, 2022 Page | 20
GENERAL FUND RESOURCES
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 110
Franchise Fees
3250 Franchises 832,151 797,268 830,000 830,000 830,000 830,000 Big Bear Disposal, Spectrum, Bear Valley Electric & Southwest Gas Total Franchise Fees 832,151 797,268 830,000 830,000 830,000 830,000 Other Taxes
3235 Doc Transfer Tax 169,479 443,361 170,000 170,000 250,000 170,000 Property ownership transfers 3310 Motor Vehicle Inlieu Tax 4,322 3,818 4,300 4,300 6,000 4,000 SB 89 transferred VLF allocation to law enforcement grants effective 7/1/2011. Only excess under R&T11001.5(b) continues to be allocated to cities. 3370 Homeowners Exemption 27,861 26,440 30,000 30,000 30,000 30,000 Mobile home owners' exemption through County Assessor Total Other Taxes 201,662 473,618 204,300 204,300 286,000 204,000 Subventions and Grants
3376 CA State Parks HCF Grant 90,000 0 0 0 0 0
3380 CARES Act-Coronavirus Relief 0 128,558 0 0 0 0 3383 Inter-Agency Cap Contr 11,880 0 0 500,000 0 500,000 Total Subventions and Grants 101,880 128,558 0 500,000 0 500,000 Building Permits and Fees 3410 Building Permits 173,918 142,625 140,000 140,000 140,000 140,000 3412 Plumbing Permits 9,380 6,819 7,600 7,600 9,300 9,300 3413 Electrical Permits 19,176 25,475 15,000 15,000 27,300 20,000 3414 Mechanical Permits 4,574 3,132 3,800 3,800 4,000 4,000 3722 Plan Ck /Review 177,335 158,750 166,000 166,000 160,000 160,000 Total Building Permits and Fees 384,382 336,802 332,400 332,400 340,600 333,300 Licenses and Permits
3230 Business Permit 62,349 2,318 16,000 16,000 55,000 52,500 3231 Business Permit Penalties 5,406 1,200 1,400 1,400 5,000 5,000 3411 Streetcut/Encroachment Permits 25,268 19,386 30,000 30,000 30,000 30,000 3418 Grading Permits 0 774 0 0 0 0 3420 Mobile Home Annual Permit 4,637 4,637 5,000 5,000 5,405 5,000 Partial Offset in Dept 4430 3421 Mobile Home Annual MRLPP Fees 2,980 2,980 3,000 3,000 3,000 3,000 Offset in Dept 44303458 Engineering Service Fees 129 6,517 5,600 5,600 6,000 6,000 FY 20/21 license renewals fees waived to aid COVID-19 recovery. FY 21/22 consolidated vacation rental license fee.
FY 2022-23 Proposed Budget June 6, 2022 Page | 21
GENERAL FUND RESOURCES
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 110
3459 Planning Service Fees 45,673 49,214 65,000 65,000 65,000 65,000 3468 Sign Permit 348 406 1,000 1,000 1,000 1,000
3482 Film Permit Fee 2,712 1,618 2,500 2,500 3,000 3,000 3491 Vacation Rental Fees 529,330 693,056 1,323,000 1,323,000 1,320,000 1,320,000 New fee structure effective FY 21/22 3756 Bsns Lic Application Fee 43,582 53,102 13,000 13,000 30,000 25,000 FY 21/22 vacation rental license fees included in registration fee. Separate license no longer required.
Total Licenses and Permits 722,414 835,208 1,465,500 1,465,500 1,523,405 1,515,500 Fines and Forfeitures 3523 Recovery of Code Costs/VR 1,526 113,190 250,000 250,000 250,000 80,000 Vacation rental enforcement 3524 Recovery of Code Costs/Other 0 0 0 0 10,000 10,000 Non-vacation rental citations3729 Vehicle Recovery Fee 8,150 8,650 10,000 10,000 10,000 10,000 Total Fines and Forfeitures 9,676 121,840 260,000 260,000 270,000 100,000 Use of Money and Property
3611 Interest On Bank Deposits 48,644 25,325 40,000 40,000 20,000 20,000 3612 Other Interest 788 833 1,000 1,000 1,000 1,000 3618 TOT - Penalties and Interest 72,242 49,122 40,000 40,000 40,000 40,000 3620 Rent -PAC Facility and Eqt 15,293 245 15,000 15,000 2,300 15,000 User group rental fees 3621 Rental Income 3,287 3,737 3,500 3,500 5,000 5,000 Easements & event rental fees3622 Rent/Options - Cell Tower 47,123 51,946 48,740 48,740 50,000 50,000 Per rental agreements3638 Change in Fair Market Value 12,404 (19,387) 0 0 0 0 GASB entry; not budgeted Total Use of Money and Property 199,782 111,821 148,240 148,240 118,300 131,000 Current Service Charges
3385 Blvd. Snow Removal Reimbursem 84,489 107,151 80,000 80,000 101,492 80,000 Caltrans boulevard snow removal reimbursement. Offset in 110-4320-2291 3723 Inspection Fee 65,157 58,065 60,000 60,000 60,000 60,000 3749 Use of Personnel/Equipment 1,135 0 0 0 0 0 One-time reimbursements3750 Contracted Reimbursements 352,801 151,230 200,000 200,000 200,000 200,000 Contractual reimbursement for supplemental law enforcement services from Big Bear Mountain Resort for traffic management. FY 19/20 included reimbursement from school district for resource officer. Expenditures coded to 110-4250-2310 & 110-4250-2311. 3751 Admin Service City Depts 260,000 260,000 260,000 260,000 260,000 260,000 $125K Sanitation and $135K Refuse FY 2022-23 Proposed Budget June 6, 2022 Page | 22
GENERAL FUND RESOURCES
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 110
3753 Administrative Overhead - TBID 80,221 70,157 60,000 60,000 60,000 60,000 BBLTBID Administration Fee equal to 1% of BBLTBID Assessments plus penalties and interest collected from delinquent accounts. 3771 Ticket Sales-Performing Arts 3,103 0 5,000 5,000 5,000 5,000 Ticket handling fees Total Current Service Charges 846,906 646,603 665,000 665,000 686,492 665,000 Miscellaneous Revenue
3730 Sale-Maps/Publications 95 14 0 0 0 0 Photocopy service 3731 Miscellaneous Revenue 17,563 13,424 10,000 10,000 10,000 10,000 3732 Cash Over/Short 452 349 0 0 0 0 3733 Sale Of Taxable Items 1,863 2,263 1,500 1,500 2,000 2,000 Sale of snow poles3736 Admin Allow State Passthru Fee 488 252 430 430 430 430 Senate Bill 1186 Admin Fee effective 1/1/2013; State charge for new and renewed business licenses 3755 Refunds and Reimbursements 24,104 61,007 35,000 35,000 245,664 35,000 3757 Successor Admin Allowance 250,000 234,115 234,115 234,115 234,115 250,000 ABx1 26 effective 2/1/2011, Successor Agency annual allowance for costs associated with the dissolution of the former Big Bear Lake Improvement Agency. 3769 Donations/Contributions 105 0 0 0 0 0 3912 Sale of Property and Equipment 18,635 17,578 0 0 0 0 Total Miscellaneous Revenue 313,303 329,001 281,045 281,045 492,209 297,430 Total Revenue 15,906,813 19,965,427 16,383,085 16,883,085 19,693,306 18,127,930 FY 2022-23 Proposed Budget June 6, 2022 Page | 23
GENERAL FUND RESOURCES
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 110
Interfund Transfers
4103 Transfer In-Gas Tax (270) 608,833 535,390 620,290 620,290 678,090 416,570 Based on latest estimate from California City Finance & snow reimbursement est. 4106 Transfer In-Traf Safety (260) 130,807 125,160 130,000 130,000 203,338 130,000 Vehicle fines transferred in for code and law enforcement effort4111 Transfer In-Sanitation (250) 150,000 150,000 150,000 150,000 150,000 150,000 Street maintenance / pavement impact4114 Transfer In-COPS (770) 148,797 7,434 160,000 160,000 160,000 100,000 Restricted for front-line law enforcement4117 Transfer In-Meas I Local (276) 80,000 80,000 80,000 80,000 80,000 80,000 Categorical street maintenance4119 Transfer In-Refuse (550) 105,000 105,000 105,000 105,000 105,000 105,000 Street maintenance / pavement impact Total Interfund Transfers 1,223,437 1,002,984 1,245,290 1,245,290 1,376,428 981,570 4110 Contribution from Reserves 0 0 200,000 200,000 200,000 8,492 Refer to Capital Improvement Plan Total Transfers In 1,223,437 1,002,984 1,445,290 1,445,290 1,576,428 990,062 Total Resources 17,130,250 20,968,411 17,828,375 18,328,375 21,269,734 19,117,992 FY 2022-23 Proposed Budget June 6, 2022 Page | 24
GENERAL FUND EXPENDITURES BY DEPARTMENT
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Actual Actual Adopted Adjusted Projected Proposed Comments Management Services
City Council 4110 233,954 $ 176,332 $ 198,100 $ 235,100 $ $ 247,500 $ 238,100 City Manager 4120 399,316 270,846 263,350 272,850 352,950 320,250 Law Enforcement 4250 4,742,924 4,694,699 5,389,100 5,389,100 5,396,600 5,718,400 Enhanced staffing with additional weekend deputy City Attorney 4170 320,990 323,009 280,000 280,000 350,000 370,000 Total $ 5,697,184 $ 5,464,886 $ 6,130,550 $ 6,177,050 $ 6,347,050 $ 6,646,750 Support Services
City Clerk / Public Information 4130 377,131 330,380 347,900 478,300 $ 446,278 $ 533,300 Added Public Information Officer Human Resources 4150 350,085 1,081,051 1,125,750 379,150 403,497 411,850 Risk Management & Payroll to Administrative ServicesIntergovernmental/Community Relations 4420 75,712 - - - - - Total $ 802,928 $ 1,411,431 $ 1,473,650 $ 857,450 $ 849,775 $ 945,150Administrative Services Finance 4140 555,284 $ $ 290,687 $ 355,010 $ 449,610 $ 375,666 $ 493,100 Payroll transferred from Support Services Successor Administration 4801 228,215 337,186 250,000 250,000 261,210 250,000 General Government / Risk Management 4800 1,010,813 346,186 221,900 971,520 772,700 934,600 Risk Management from Support Services; Plus one FTE Information Technology 4810 470,764 363,080 411,300 411,300 441,300 448,900 Performing Arts Center (PAC) Administration 4610 205,788 58,966 60,750 60,750 68,350 65,650 PAC Operations & Maintenance 4821 - 92,461 203,100 203,100 157,900 215,400 Total $ 2,470,864 $ 1,488,567 $ 1,502,060 $ 2,346,280 $ 2,077,126 $ 2,407,650 Public Services
Engineering 4310 390,429 419,722 362,650 365,122 448,350 548,650 Includes addition of one Administrative Assistant FTE Traffic Utilities 4230 $ 9,864 $ 10,623 $ 13,000 $ 13,000 13,000 13,000 Animal Regulation 4260 57,762 52,008 59,700 59,700 62,600 62,700 Street Maintenance & Snow Removal 4320 2,110,936 2,344,572 1,984,985 1,984,985 2,070,860 2,451,010 Vehicle Maintenance 4325 184,865 225,975 184,800 184,800 227,900 201,100 Street Lighting 4330 86,058 95,465 86,900 86,900 86,500 86,900 City Parking Lots / Chamber Building 4335 218,507 225,306 238,800 238,800 243,650 311,550 City Parks & Trails 4625 400,410 390,495 783,600 783,600 583,900 757,500 Litter removal team added FY 2021-22 Civic Center 4820 309,514 349,515 340,200 340,200 290,900 309,800 Total $ 3,768,346 $ 4,113,681 $ 4,054,635 $ 4,057,107 $ 4,027,660 $ 4,742,210 Tourism Management
Tourism Registration / Administration 4414 $ - $ 527,337 $ 541,400 $ 541,400 $ 480,200 $ 546,300 Tourism & Municipal Code Compliance 4415 795,084 $ $ 586,060 $ 859,500 $ 859,500 865,150 1,047,500 Enhanced compliance efforts including add Manager Total $ 795,084 $ 1,113,397 $ 1,400,900 $ 1,400,900 $ 1,345,350 $ 1,593,800 Community Development
Planning Commission 4411 $ 25,652 $ 28,255 $ 36,150 $ 36,150 $ 36,250 $ 36,150 Planning 4410 882,564 1,045,024 1,104,750 1,104,750 1,144,315 1,664,050 Includes funding for VMT & General Plan set aside Building and Safety 4430 593,582 546,119 621,490 621,490 606,990 821,690 Total $ 1,501,799 $ 1,619,398 $ 1,762,390 $ 1,762,390 $ 1,787,555 $ 2,521,890 Expenditures before Reserves / Transfers $ 15,211,360 15,036,205 $ 16,324,185 $ 16,601,177 $ 16,434,517 $ 18,857,450 $ Reserves/ Interfund Transfers
Replacement Reserve 4831 158,313 $ - $ - $ - $ $ - $ -
General Fund Transfers 4850 1,506,698 515,181 4,751,520 4,591,264 4,591,264 2,989,250 Includes $2.7 million investment in capital projects.
Total $ 1,665,011 $ 515,181 $ 4,751,520 $ 4,591,264 $ 4,591,264 $ 2,989,250 Grand Total $ 15,726,541 16,701,216 $ 21,075,705 $ 21,192,441 $ 21,025,781 $ 21,846,700 $ FY 2022-23 Proposed Budget June 6, 2022 Page | 25
CITY COUNCIL
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 110ExpensesDepartment 4110
Direct Labor Costs
0010 Salaries 30,165 30,596 30,000 30,000 30,000 30,000 0080 Direct Benefits 96,472 91,594 84,800 84,800 94,200 84,800 Total Direct Labor Costs 126,637 122,190 114,800 114,800 124,200 114,800 Supplies 1400 Office Expense 227 107 500 500 500 500
1430 Special Dept Expense 11,641 1,137 14,000 14,000 14,000 14,000 Total Supplies 11,868 1,244 14,500 14,500 14,500 14,500 Other Services and Charges 2120 Telephone 480 487 600 600 600 600
2170 Printing 0 67 100 100 100 100
2190 Postage Charges 0 40 100 100 100 100
2640 Memberships and Dues 5,029 4,429 5,000 5,000 5,000 5,000 League of California Cities membership 2660 Nondiscretionary Training 4,343 1,719 5,000 5,000 8,000 5,000 Refer to City Council Travel/Education Policy for a list of conferences2661 Meetings - Non Travel 8,901 2,534 6,000 6,000 6,000 6,000 2670 Discretionary Training 1,615 0 9,000 9,000 9,000 9,000 $1,800 allowance per councilmember. Refer to City Council Travel/Education Policy 2680 Mileage 260 0 1,000 1,000 1,000 1,000
2681 Interagency Support 0 17,000 17,000 17,000 17,000 17,000 Contribution to Southern California Mountains Foundation to help support a paid trails position; FY 16/17 Big Bear Valley Trails Foundation desired to raise funds for a paid trails position. The City agreed to contribute $17,000 in one-time money contingent upon the County sharing in the cost; FY 17/18 the benefit of the position was such that the City agreed to contribute $17,000 on a recurring basis. Moved from Dept. 4111 in FY 20/21.
FY 2022-23 Proposed Budget June 6, 2022 Page | 26
CITY COUNCIL
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 110ExpensesDepartment 4110
2682 Economic Development 64,821 0 0 0 0 0 Event Resource Office contract; Moved to Tourism Management Dept. 44142685 Community Sponsored Programs 0 25,623 0 37,000 37,000 40,000 FY 20/21 Moved from Dept. 4111. General Fund monies to support local communitybased organizations. Annual CDBG funding offset. 2688 Discretionary Economic Develop 10,000 1,000 25,000 25,000 25,000 25,000 Annual baseline budget $25K. Past uses include: FY 14/15 $5,000 Outdoor Writers Association; FY 15/16 $1,132 Special Olympics; FY 17/18 $5,500 Rose Parade Entry; FY 18/19 $12,150 Rose Parade Float Association; FY 19/20 $10,000 Dick Kun Commemorative Statue; YTD FY 20/21 $1,000 Contribution to Dick Kun Tribute.
Total Other Services and Charges 95,449 52,898 68,800 105,800 108,800 108,800 Total Expenses 233,954 176,332 198,100 235,100 247,500 238,100 FY 2022-23 Proposed Budget June 6, 2022 Page | 27
CITY MANAGER
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 110ExpensesDepartment 4120
Direct Labor Costs
0010 Salaries 281,216 186,873 180,200 180,200 283,700 191,100 0020 Salaries - Overtime 1,145 0 0 0 0 0
0080 Direct Benefits 99,739 74,617 68,400 68,400 44,600 98,300 0090 Direct Benefits - Cafeteria 7,894 0 0 0 0 0 0091 Automobile Allowance 1,615 5,045 5,000 5,000 3,600 5,000 Total Direct Labor Costs 391,608 266,536 253,600 253,600 331,900 294,400 Supplies
1400 Office Expense 1,342 1,375 1,000 1,000 1,000 1,000 1430 Special Dept Expense 360 85 500 10,000 11,000 16,000 Includes housing cost for Interim City Manager through Dec. 2021 Total Supplies 1,701 1,461 1,500 11,000 12,000 17,000
Other Services and Charges
2120 Telephone 621 428 0 0 300 600 2190 Postage Charges 1 2 50 50 50 50 2640 Memberships and Dues 2,200 1,820 1,800 1,800 1,800 1,800 California City Management Foundation (CCMF) and International City/County Management Association (ICMA) 2650 Publications 679 268 1,100 1,100 1,100 1,100
2660 Travel-Conferences and Meeting 1,484 0 5,000 5,000 5,000 5,000 2661 Meetings - Non Travel 1,022 333 300 300 800 300
Total Other Services and Charges 6,007 2,850 8,250 8,250 9,050 8,850 Total Expenses 399,316 270,846 263,350 272,850 352,950 320,250 FY 2022-23 Proposed Budget June 6, 2022 Page | 28
LAW ENFORCEMENT
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 110ExpensesDepartment 4250
Other Services and Charges
2300 Contractual Services-Govt 4,133,131 4,395,347 4,972,700 4,972,700 4,972,700 5,412,000 See breakdown of costs on following page. FY 22/23 includes one additional deputy & enhanced support for City code compliance officers. 2301 Contract Services-OT 45,668 126,587 210,000 210,000 210,000 100,000 FY 21/22 added deputies during peak visitation (25 weekends)2303 Cal ID Fingerprinting 6,504 6,444 6,400 6,400 6,400 6,400 County CAL-ID Program Assessment2305 COPS Grant Expenditures 148,797 7,434 0 0 7,500 0 Law Enforcement equipment purchases funded from State COPS subvention funds2310 Contract Svcs - Reimb BBMR 139,323 158,886 200,000 200,000 200,000 200,000 Sheriff services pass through to Big Bear Mountain Resort for traffic management. Offset in revenue account 110-0000-3750. 2311 269,501 0 0 0 0 0
FY 20/21 School Resource Officer (SRO) reimbursed by Bear Valley Unified School District less City cost share of $40K. Offset in revenue account 110-0000-3750.
Total Other Services and Charges 4,742,924 4,694,699 5,389,100 5,389,100 5,396,600 5,718,400 Total Expenses 4,742,924 4,694,699 5,389,100 5,389,100 5,396,600 5,718,400 Contract Svcs - Reimb BVUSD
FY 2022-23 Proposed Budget June 6, 2022 Page | 29
LAW ENFORCEMENT
Government Contract110-4250-2300
Current Enhanced Description Current Enhanced Notes
0.43 0.47 Lieutenant 150,453 $ 165,286 $ 14,833 $ 10% (1)
2.00 2.00 Sergeant 594,702 601,660 6,958 1% (1)1.11 1.11 Detective/Corporal 277,984 280,844 2,860 1% (1)8.86 9.97 Deputy Sheriff 1,897,856 2,151,905 254,049 13% (1)3.00 3.00 Deputy Sheriff (non-relief) 642,615 647,514 4,899 1% (1)2.00 2.00 Sheriff's Service Specialist 175,980 172,462 (3,518) -2% (1)2.59 2.82 Office Specialist 209,393 223,742 14,349 7% (1)0.29 0.32 Motor Pool Services Assistant 26,423 28,262 1,839 7% (1)6.00 6.00 Marked Unit - 4x4 SUV 124,451 123,664 (787) -1% (2)2.00 2.00 Unmarked Unit 14,747 14,859 112 1% (2)2.00 2.00 Pickup Truck 16,135 16,181 46 0% (2)1.00 1.00 Truck - Donated 1,622 1,625 3 0% (3)1.00 1.00 Citizen Patrol Donated SUV (Equip & Comm Only) 1,622 1,625 3 0% (3) Dispatch Services 226,224 240,743 14,519 6% (1)Dispatch Services (City Code Enforcement) - 17,312 17,312 % (1)
17.00 17.00 HTs (Amortization, Access & Maintenance) 23,953 23,953 0% -14.00 14.00 Taser Replacement (Amortized over 5-Years) 4,704 4,704 0% - Administrative Support 21,343 31,348 47% 10,005
Office Automation 56,050 67,962 21% 11,912
Services & Supplies 23,346 25,344 9% 1,998Vehicle Insurance 57,741 57,774 0% 33 Personnel Liability & Bonding 136,973 154,112 13% 17,139 Workers' Comp Experience Modification 13,208 17,507 33% 4,299 Law Enforcement Experience Modification 50,829 84,109 65% 33,280 County Administrative Cost 131,802 141,667 7% 9,865
Startup Costs 9,579 9,866 3% 287
CONTRACT (excluding fuel & maintenance cost): $ 4,889,735 $ 5,306,030 $ 416,295 9% (1) Estimated Fuel & Maintenance (includes credit*) $ 105,970 82,965 $ (4) Total Contractual Services - Government Contract 4,972,700 $ 5,412,000 $ $ (439,300) Notes:
(1) Personnel costs include salary and benefits and are subject to change by County Board of Supervisors' action.(2) Vehicle costs do not include fuel and maintenance. Fuel, repair and maintenance costs incurred will be charged to the City quarterly. (3) No replacement cost is included for donated and grant-funded vehicles.(4) Credit provided on annual contract for Positions & Equipment to start August 1, 2021
LEVEL OF SERVICE
Difference
FY 2022-23 Proposed Budget June 6, 2022 Page | 30
CITY ATTORNEY
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 110ExpensesDepartment 4170
Other Services and Charges
2244 Prof Services- Legal BB and K 237,305 323,009 280,000 280,000 350,000 370,000 2252 Prof. Services- Other Attorney 83,685 0 0 0 0 0 FY 20/21 municipal code enforcement services to 110-4415-2252.
Total Other Services and Charges 320,990 323,009 280,000 280,000 350,000 370,000 Total Expenses 320,990 323,009 280,000 280,000 350,000 370,000 FY 2022-23 Proposed Budget June 6, 2022 Page | 31
CITY CLERK / PUBLIC INFORMATION
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 110ExpensesDepartment 4130
Direct Labor Costs
0010 Salaries 224,874 168,357 167,100 216,400 216,000 296,800 0020 Salaries - Overtime 1,472 0 0 0 0 0
0080 Direct Benefits 98,313 84,500 79,400 120,500 112,700 150,500 0090 Direct Benefits - Cafeteria 14,362 14,577 13,600 13,600 15,100 14,200 0091 Automobile Allowanc e 3,912 3,630 3,600 3,600 3,800 3,600
Total Direct Labor Costs 342,932 271,064 263,700 354,100 347,600 465,100 Supplies
1400 Office Expense 886 2,525 1,500 2,700 3,500 3,500
1430 Special Dept Expens
e 1,344 675 3,000 1,800 1,000 1,000
Total Supplies 2,229 3,201 4,500 4,500 4,500 4,500
Other Services and Charge
s
2110 Advertising 20,075 24,791 20,000 20,000 20,000 20,000 Public hearing notifications2111 Promotions 0 45 1,000 1,000 1,000 0 Outreach; Includes Constant Contact2120 Telephone 604 727 1,000 1,000 1,000 1,000 2170 Printing 1,742 4,568 5,200 5,200 5,200 5,200 Codification of Ordinances & Snow Removal Guide 2190 Postage Charges 285 283 600 600 600 600
2240 Professional Services 0 18,730 25,000 25,000 26,978 30,000 Includes film services and website hosting/maintenance. FY 20/21 moved from Dept. 4420. 2300 Contractual Services 8,975 6,556 25,000 65,000 37,500 5,000 FY 21/22 includes redistricting costs; FY 22/23 includes MuniCode updates.2640 Memberships and Dues 115 385 1,000 1,000 1,000 1,000 IIMC, Southern California City Clerk Association, Notary2650 Publications 60 30 200 200 200 200 2680 Mileage 112 0 700 700 700 700 Total Other Services and Charge
s 31,969 56,115 79,700 119,700 94,178 63,700
Total Expenses 377,131 330,380 347,900 478,300 446,278 533,300 FY 2022-23 Proposed Budget June 6, 2022 Page | 32
HUMAN RESOURCES
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 110ExpensesDepartment 4150
Direct Labor Costs
0010 Salaries 137,102 193,960 186,800 139,900 153,400 127,700 0020 Salaries - Overtime 0 0 0 0 0 0
0030 Wages Part-Time 0 0 0 0 0 0
0080 Direct Benefits 68,510 103,011 88,000 66,300 76,100 68,800 0090 Direct Benefits - Cafeteria 21,606 24,932 24,100 24,100 13,400 8,500 0091 Automobile Allowance 2,777 2,173 2,200 2,200 2,300 2,200 Total Direct Labor Costs 229,995 324,076 301,100 232,500 245,200 207,200 Supplies
1400 Office Expense 737 1,380 2,500 2,500 2,500 2,500
1430 Special Dept Expense 3,165 5,469 4,000 4,000 7,647 4,000 Total Supplies 3,902 6,850 6,500 6,500 10,147 6,500
Other Services and Charges
2110 Advertising 0 0 0 0 0 0
2120 Telephone 226 190 400 400 400 400
2170 Printing 541 0 200 200 200 200
2190 Postage Charges 92 141 500 500 500 500
2240 Professional Services 54,368 49,374 50,000 50,000 50,000 120,000 Includes Workers' Compensation & benefit administration, Employee Assistance Program, DMV & OSHA compliance costs, job classification study 2317 Recruitment Expense 40,323 17,122 15,000 67,000 70,000 35,000 Includes pre-employment screenings, advertisements and recruitment services2600 Insurance 0 676,804 730,000 0 0 0 Prior to FY 20/21 coded to Dept. 4800. Returned to Dept. 4800 in FY 21/22.2640 Memberships and Dues 184 219 850 850 850 850 2665 Education / Training In-house 1,840 (103) 1,200 1,200 1,200 1,200 2670 Education / Training- External 18,614 6,379 20,000 20,000 25,000 40,000 Includes DMV Commercial License Training Total Other Services and Charges 116,188 750,126 818,150 140,150 148,150 198,150 Total Expenses 350,085 1,081,051 1,125,750 379,150 403,497 411,850 FY 2022-23 Proposed Budget June 6, 2022 Page | 33
INTERGOVERNMENTAL / COMMUNITY RELATIONS
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 110ExpensesDepartment 4420
Direct Labor Costs
0010 Salaries 32,764 0 0 0 0 0 Moved to Dept. 4130
0080 Direct Benefits 16,585 0 0 0 0 0
0090 Direct Benefits - Cafeteria 3,663 0 0 0 0 0
0091 Automobile Allowanc
e 1,041 0 0 0 0 0
Total Direct Labor Costs 54,052 0 0 0 0 0
Other Services and Charge
s
2111 Promotions 495 0 0 0 0 0
2120 Telephone 313 0 0 0 0 0
2170 Printing 2,122 0 0 0 0 0
2240 Professional Services 18,730 0 0 0 0 0
Total Other Services and Charge
s 21,660 0 0 0 0 0
Total Expenses 75,712 0 0 0 0 0
FY 2022-23 Proposed Budget June 6, 2022 Page | 34
FINANCE
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 110ExpensesDepartment 4140
Direct Labor Costs
0010 Salaries 223,023 101,761 123,340 156,890 106,700 180,700 0020 Salaries - Overtime 0 0 0 0 400 0 0080 Direct Benefits 110,982 59,000 76,290 91,840 61,800 90,100 0090 Direct Benefits - Cafeteria 20,237 9,237 13,140 13,140 8,700 26,200 0091 Automobile Allowance 1,041 1,083 1,140 1,140 1,100 3,300 Total Direct Labor Costs 355,284 171,082 213,910 263,010 178,700 300,300 Supplies
1400 Office Expense 1,336 533 1,500 1,500 1,527 1,500
1430 Special Dept Expense 1,309 2,543 2,000 2,000 2,591 3,000 Total Supplies 2,645 3,076 3,500 3,500 4,118 4,500
Other Services and Charges
2120 Telephone 552 344 400 400 400 400 2170 Printing 1,163 556 1,400 1,400 1,400 1,400 2190 Postage Charges 6,195 1,148 5,100 5,100 5,100 5,100 2240 Professional Services 143,409 62,572 73,400 118,900 123,900 115,600 Sales & property tax consultants, auditing services, reporting costs. 2302 Cont Srvc-Bank Charges 16,072 22,914 25,600 25,600 29,500 29,800 2305 Property Tax Collect Charges 28,649 27,251 29,200 29,200 29,200 33,500 2640 Memberships and Dues 833 1,038 800 800 1,648 800
2650 Subscriptions and Publications 0 194 1,200 1,200 1,200 1,200 2680 Mileage 483 511 500 500 500 500
Total Other Services and Charges 197,355 116,529 137,600 183,100 192,848 188,300 Total Expenses 555,284 290,687 355,010 449,610 375,666 493,100 FY 2022-23 Proposed Budget June 6, 2022 Page | 35
SUCCESSOR ADMINISTRATION
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 110ExpensesDepartment 4801
Direct Labor Costs
0010 Salaries 139,104 122,942 99,760 99,760 109,800 94,300 0020 Salaries - Overtime 0 0 0 0 0 0
0030 Wages Part-Time 0 0 0 0 0 0
0080 Direct Benefits 68,198 70,733 56,310 56,310 65,300 64,700 0090 Direct Benefits - Cafeteria 9,907 15,382 12,360 12,360 14,900 0 0091 Automobile Allowance 2,029 2,170 2,160 2,160 2,300 0 Total Direct Labor Costs 219,238 211,226 170,590 170,590 192,300 159,000 Other Services and Charges
2120 Telephone 394 457 1,000 1,000 500 1,000
2240 Professional Services 8,583 8,449 10,000 10,000 10,000 10,000 Audit & annual disclosure services 2244 Professional Services - Legal 0 0 10,000 10,000 0 0 2251 Administrative Overhead 0 0 58,410 58,410 58,410 80,000 2702 Contrib to Other Gov 0 117,054 0 0 0 0 Final Due Diligence Review Payment Total Other Services and Charges 8,977 125,960 79,410 79,410 68,910 91,000 Total Expenses 228,215 337,186 250,000 250,000 261,210 250,000 Must tie to CWOB Approved Budget; Difference offset against Finance Dept.
FY 2022-23 Proposed Budget June 6, 2022 Page | 36
GENERAL GOVERNMENT
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 110ExpensesDepartment 4800
Direct Labor Costs
0010 Salaries 119,345 50,756 49,500 62,910 65,200 141,200 0020 Salaries - Overtime 1,310 4,702 5,000 5,000 2,000 5,000 0030 Wages Part-Time 21,873 7,888 0 0 15,300 0
0080 Direct Benefits 75,672 33,913 33,200 39,410 46,600 87,900 0090 Direct Benefits - Cafeteria 2,368 3,832 4,000 4,000 3,700 4,100 0091 Automobile Allowance 0 358 400 400 400 400
Total Direct Labor Costs 220,568 101,449 92,100 111,720 133,200 238,600 Supplies
1400 Office Expense 13,333 17,512 10,000 10,000 10,000 10,000 First Aid Supplies, Envelopes, Toner. 1430 Special Dept Expense 4,842 9,658 8,000 8,000 8,000 8,000 1482 Safety Supplies 52,367 100,208 0 0 10,000 3,000 FY 20/21 COVID Response Total Supplies 70,542 127,378 18,000 18,000 28,000 21,000 Other Services and Charges 2120 Telephone 63,854 64,808 64,000 64,000 64,000 64,000 2190 Postage Charges 4,771 4,242 5,000 5,000 5,000 5,000 2200 Rent/Lease Payable 23,216 23,984 26,000 26,000 26,000 26,000 2231 PEG Maintenance & Operations 373 0 0 0 0 8,500 Moved to 110-4820-2231 2240 Professional Services 5,748 1,613 1,500 1,500 1,500 1,500 2600 Insurance 531,519 0 0 730,000 500,000 530,000 FY 20/21 recorded in Dept. 41502640 Memberships and Dues 13,531 13,947 15,300 15,300 15,000 15,000 LAFCO, SCAG, SBCTA, Mtn. Mutual Aid5301 Extraordinary Gain/Loss 76,690 0 0 0 0 0 GASB entry Total Other Services and Charges 719,702 108,594 111,800 841,800 611,500 650,000 Capital Outlay 3950 Office Equipment / Furnishings 0 8,766 0 0 0 25,000 Workspace reconfiguration Total Capital Outlay 0 8,766 0 0 0 25,000
Total Expenses 1,010,813 346,186 221,900 971,520 772,700 934,600 FY 2022-23 Proposed Budget June 6, 2022 Page | 37
INFORMATION TECHNOLOGY
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 110ExpensesDepartment 4810
Direct Labor Costs
0010 Salaries 50,954 48,357 47,700 47,700 56,200 53,300 0080 Direct Benefits 28,962 31,139 28,500 28,500 36,100 30,200 0090 Direct Benefits - Cafeteria 8,398 7,804 8,100 8,100 7,500 8,400 0091 Automobile Allowance 1,041 1,441 1,400 1,400 1,500 1,400 Total Direct Labor Costs 89,356 88,741 85,700 85,700 101,300 93,300 Other Services and Charges
2120 Telephone 508 622 600 600 600 600 2242 Professional Services 352,687 242,684 250,000 250,000 264,400 280,000 Annual license fees, software maintenance agreements, technical support, network security and maintenance services Total Other Services and Charges 353,196 243,306 250,600 250,600 265,000 280,600 Capital Outlay
3951 Computer Equip and Software 28,213 31,033 75,000 75,000 75,000 75,000 Network & security enhancement projects, desktop equipment, etc.
Total Capital Outlay 28,213 31,033 75,000 75,000 75,000 75,000 Total Expenses 470,764 363,080 411,300 411,300 441,300 448,900 FY 2022-23 Proposed Budget June 6, 2022 Page | 38
PERFORMING ARTS CENTER (PAC) ADMINISTRATION
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 110ExpensesDepartment 4610
Direct Labor Costs
0010 Salaries 80,786 30,493 29,200 29,200 36,600 32,800 0020 Salaries - Overtime 12,824 0 0 0 0 0
0080 Direct Benefits 42,663 18,946 17,300 17,300 21,800 18,500 0090 Direct Benefits - Cafeteria 4,790 5,164 5,400 5,400 5,000 5,500 0091 Automobile Allowance 714 722 700 700 800 700
Total Direct Labor Costs 141,777 55,325 52,600 52,600 64,200 57,500 Supplies 1400 Office Expense 42 0 500 500 500 500 FY 20/21 COVID closure 1415 Theatre Supplies 117 0 0 0 0 0
1430 Special Dept Expense 509 0 0 0 0 0
1480 Small Tools 193 0 0 0 0 0
Total Supplies 861 0 500 500 500 500
Other Services and Charges
2120 Telephone 566 111 150 150 150 150 Cell phone expense for allocated FTEs 2140 Utilities - Gas 8,141 0 0 0 0 0
2160 Utilities - Electric 18,977 0 0 0 0 0 2175 Ticket Printing 4,763 1,431 5,000 5,000 1,000 5,000 2190 Postage Charges 5 0 0 0 0 0
2220 Maint-Buildings and Grounds 1,537 0 0 0 0 0
2230 Maintenance - Equipment 590 0 0 0 0 0
2302 Cont Srvc-Bank Charges 3,064 2,099 2,500 2,500 2,500 2,500 2310 Contractual Services 14,706 0 0 0 0 0 Moved to Dept. 4821 Total Other Services and Charges 52,349 3,641 7,650 7,650 3,650 7,650 Capital Outla y
3952 Theatre Equipment 10,801 0 0 0 0 0 Moved to Dept. 4821 Total Capital Outla
y 10,801 0 0 0 0 0
Total Expenses 205,788 58,966 60,750 60,750 68,350 65,650 Moved to Dept. 4821Moved to Dept. 4821Moved to Dept. 4821FY 20/21 operations & maintenance moved to Dept. 4821.
FY 2022-23 Proposed Budget June 6, 2022 Page | 39
PERFORMING ARTS CENTER OPERATIONS & MAINTENANCE
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 110ExpensesDepartment 4821
Direct Labor Costs
0010 Salaries 0 34,535 66,800 66,800 38,000 72,400
0020 Salaries - Overtime 0 6,050 15,000 15,000 6,300 15,000 0080 Direct Benefits 0 15,942 35,200 35,200 22,500 36,400 Total Direct Labor Costs 0 56,528 117,000 117,000 66,800 123,800 Supplies 1410 General Household 0 0 500 500 500 1,000
1415 Theatre Supplies 0 130 1,500 1,500 1,500 1,500
1440 Basic Materials 0 0 6,000 6,000 6,000 6,000
1480 Small Tools 0 16 500 500 500 500 1490 Clothing and Personal Equipt 0 0 500 500 500 500 Total Supplies 0 145 9,000 9,000 9,000 9,500
Other Services and Charges
2120 Telephone 0 553 600 600 600 600
2140 Utilities - Gas 0 10,077 5,000 5,000 10,000 10,000 2150 Utilities - Water 0 0 6,000 6,000 6,000 6,000
2160 Utilities - Electric 0 20,294 25,000 25,000 25,000 25,000 2220 Maint-Buildings and Grounds 0 63 5,500 5,500 5,500 5,500 2230 Maintenance - Equipment 0 1,334 5,000 5,000 5,000 5,000 2310 Contractual Services 0 3,466 20,000 20,000 20,000 20,000 Total Other Services and Charges 0 35,788 67,100 67,100 72,100 72,100 Capital Outla y
3952 Theatre Equipment 0 0 10,000 10,000 10,000 10,000
Total Capital Outla
y 0 0 10,000 10,000 10,000 10,000
Total Expenses 0 92,461 203,100 203,100 157,900 215,400 FY 2022-23 Proposed Budget June 6, 2022 Page | 40
ENGINEERING
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 110ExpensesDepartment 4310
Direct Labor Costs
0010 Salaries 216,099 175,293 183,900 183,900 190,800 271,700 0020 Salaries - Overtime 216 0 0 0 0 0
0080 Direct Benefits 82,336 80,630 96,900 96,900 95,700 145,100 0090 Direct Benefits - Cafeteria 6,298 4,724 1,400 1,400 1,300 1,400 0091 Automobile Allowance 1,389 1,530 1,800 1,800 1,900 1,800 Total Direct Labor Costs 306,338 262,177 284,000 284,000 289,700 420,000 Supplies
1400 Office Expense 943 519 1,500 1,500 1,500 1,500
1420 Fuel 810 178 1,000 1,000 1,000 1,000
1430 Special Dept Expense 3,926 2,681 4,000 4,000 4,000 4,000 Total Supplies 5,678 3,379 6,500 6,500 6,500 6,500
Other Services and Charges
2120 Telephone 1,202 1,038 1,000 1,000 1,000 1,000
2190 Postage Charges 387 390 500 500 500 500
2241 Professional Services 29,730 22,601 25,000 25,000 75,000 70,000 Land survey services, traffic counts, Caltrans permits 2243 Professional Services-Engineer 46,976 130,076 45,000 47,472 75,000 50,000 General engineering services2640 Memberships and Dues 0 0 450 450 450 450 PE & PMP License Renewals2650 Publications 118 60 200 200 200 200 Total Other Services and Charges 78,414 154,166 72,150 74,622 152,150 122,150 Total Expenses 390,429 419,722 362,650 365,122 448,350 548,650 FY 2022-23 Proposed Budget June 6, 2022 Page | 41
TRAFFIC UTILITIES
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 110ExpensesDepartment 4230
Other Services and Charges
2131 Utility - Traffic Signal 9,864 10,623 13,000 13,000 13,000 13,000 Total Other Services and Charges 9,864 10,623 13,000 13,000 13,000 13,000 Total Expenses 9,864 10,623 13,000 13,000 13,000 13,000 FY 2022-23 Proposed Budget June 6, 2022 Page | 42
ANIMAL REGULATION
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 110ExpensesDepartment 4260
Direct Labor Costs
0010 Salaries 18,086 15,224 18,100 18,100 19,800 20,700 0020 Salaries - Overtime 342 201 0 0 1,000 0 0080 Direct Benefits 10,140 8,243 13,300 13,300 0 13,700 0090 Direct Benefits - Cafeteria 2,122 1,504 0 0 13,500 0 Total Direct Labor Costs 30,691 25,172 31,400 31,400 34,300 34,400 Other Services and Charges
2220 Maint-Buildings and Grounds 967 210 2,200 2,200 2,200 2,200 2240 Professional Services 26,104 26,626 26,100 26,100 26,100 26,100 Vector Control Services Total Other Services and Charges 27,071 26,836 28,300 28,300 28,300 28,300 Total Expenses 57,762 52,008 59,700 59,700 62,600 62,700 FY 2022-23 Proposed Budget June 6, 2022 Page | 43
STREET MAINTENANCE AND SNOW REMOVAL
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 110ExpensesDepartment 4320
Direct Labor Costs
0010 Salaries 592,378 581,692 532,500 532,500 540,100 671,500 0020 Salaries - Overtime 83,863 56,633 50,000 50,000 57,600 60,000 0030 Wages Part-Time 3,189 0 0 0 0 0
0080 Direct Benefits 390,869 392,650 373,000 373,000 376,400 452,000 0090 Direct Benefits - Cafeteria 9,142 4,114 0 0 0 0
0091 Automobile Allowance 694 512 1,100 1,100 1,100 1,100 Total Direct Labor Costs 1,080,134 1,035,602 956,600 956,600 975,200 1,184,600 Supplies
1400 Office Expense 6,107 2,607 5,000 5,000 5,000 5,000 1410 General Household 18,804 21,109 20,000 20,000 20,000 24,000 Janitorial supplies 1420 50,171 35,658 50,000 50,000 50,000 52,500
1422 Fuel-Snow Plowing 24,808 21,586 25,000 25,000 25,000 26,250 1430 Special Dept Expense 1,226 1,423 1,000 1,000 1,000 1,000 1440 Basic Materials 51,531 52,535 55,000 55,000 55,000 60,000 1441 Street Signs 8,593 14,070 12,500 12,500 15,000 18,000 1451 Automotive Expense - Snow 62,864 72,256 70,000 70,000 70,000 95,000 Chains, cutting edges, plow locator service 1480 Small Tools 5,768 1,814 3,000 3,000 3,000 3,000
1482 Safet
y Supplies 3,921 6,074 6,000 6,000 6,000 7,500 Hard hats, gloves, reflective vests 1490 Clothing and Personal Equipt 7,786 9,318 10,000 10,000 17,500 20,000 Total Supplies 241,578 238,450 257,500 257,500 267,500 312,250 Other Services and Charges 2120 Telephone 2,618 2,182 2,800 2,800 2,800 2,800
2190 Postage Charges 199 21 200 200 200 200
2210 Rents and Leases - Equipment 18,360 20,043 20,000 20,000 20,000 20,000 2220 Maint-Buildings and Grounds 11,900 19,866 12,000 12,000 20,000 40,000 Includes anticipated decorative light replacements 2230 Maintenance - Equipment 2,553 3,672 2,500 2,500 2,500 2,500 2240 Professional Services 37,500 37,500 37,500 37,500 37,500 37,500 Tow truck standby for snow removal 2290 Contractual Services-Snow Rmvl 182,727 362,481 200,000 200,000 200,000 250,000 Fuel
FY 2022-23 Proposed Budget June 6, 2022 Page | 44
STREET MAINTENANCE AND SNOW REMOVAL
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 110ExpensesDepartment 4320
2291 Contractual Services-BBL Blvd 72,745 163,409 80,000 80,000 100,000 80,000 Reimbursement dependent upon costs incurred (see 110-0000-3385); Caltrans baseline budget $80K; Fluctuations reflect changes in the amount of snowfall 2310 Contractual Services 39,994 35,979 40,000 40,000 40,000 65,000 Street sweeping, alarm monitoring, portable restroom rental, tree inspection/removal2315 Cinders and Cinder Hauling 14,445 18,990 25,000 25,000 25,000 25,000 Budget based on a typical year; fluctuations in actual expenditures are dependent upon winter weather conditions and snowfall 2320 Laundr
y 18,327 20,142 19,000 19,000 19,000 20,000
2552 Accidents and Damage 5,240 0 0 0 0 0
2556 Sidewalk Repair 0 1,063 0 0 0 0
2640 Memberships and Dues 1,094 1,150 1,100 1,100 1,100 1,100 APWA and IECA memberships 2650 Publications 30 30 60 60 60 60
Total Other Services and Charges 407,730 686,527 440,160 440,160 468,160 544,160 Capital Outla y
3951 Capital Outlay 17,491 0 30,725 30,725 35,000 35,000 FY 19/20 purchase of truck plows; FY 21/22 radar speed signs & Arroyo drainage improvement 3960 Machinery and Equipment 257,374 277,366 300,000 300,000 325,000 375,000 Snow removal equipment rental. Includes transportation/delivery costs Total Capital Outla
y 274,866 277,366 330,725 330,725 360,000 410,000
Debt Service
4600 Principal Payment 99,429 102,965 0 0 0 0
4610 Interest Expense 7,199 3,662 0 0 0 0
Total Debt Service 106,627 106,627 0 0 0 0
Total Expenses 2,110,936 2,344,572 1,984,985 1,984,985 2,070,860 2,451,010 FY 2022-23 Proposed Budget June 6, 2022 Page | 45
VEHICLE MAINTENANCE
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 110ExpensesDepartment 4325
Direct Labor Costs
0010 Salaries 69,045 88,912 58,600 58,600 92,800 63,400 0020 Salaries - Overtime 5,894 3,378 5,000 5,000 1,700 5,000 0030 Wages Part-Time 1,594 0 0 0 0 0
0080 Direct Benefits 43,558 52,596 42,600 42,600 54,800 44,100 Total Direct Labor Costs 120,091 144,887 106,200 106,200 149,300 112,500 Supplies
1450 Automotive Expense 34,959 43,492 35,000 35,000 35,000 45,000 1480 Small Tools 905 641 1,500 1,500 1,500 1,500
Total Supplies 35,864 44,134 36,500 36,500 36,500 46,500 Other Services and Charges
2140 Utilities - Gas 11,477 12,544 12,000 12,000 12,000 12,000 2150 Utilities - Water 1,697 1,725 1,600 1,600 1,600 1,600 2160 Utilities - Electric 1,943 4,555 6,500 6,500 6,500 6,500 2310 Contractual Services 237 479 500 500 500 500 2320 Laundry 1,940 2,198 1,500 1,500 1,500 1,500 2686 Vehicle Maintenance 1,168 5,436 5,000 5,000 5,000 5,000 2687 Vehicle Maintenance - Tires 10,448 10,017 15,000 15,000 15,000 15,000 Total Other Services and Charges 28,911 36,955 42,100 42,100 42,100 42,100 Total Expenses 184,865 225,975 184,800 184,800 227,900 201,100 FY 2022-23 Proposed Budget June 6, 2022 Page | 46
STREET LIGHTING
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 110ExpensesDepartment 4330
Other Services and Charges
2130 Utilities - Other 86,058 95,465 86,900 86,900 86,500 86,900 Total Other Services and Charges 86,058 95,465 86,900 86,900 86,500 86,900 Total Expenses 86,058 95,465 86,900 86,900 86,500 86,900 FY 2022-23 Proposed Budget June 6, 2022 Page | 47
CITY PARKING LOTS AND CHAMBER BUILDING
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 110ExpensesDepartment 4335
Direct Labor Costs
0010 Salaries 79,497 83,312 83,500 83,500 87,500 105,000 0020 Salaries - Overtime 6,995 5,404 5,000 5,000 8,600 5,000 0030 Wages Part-Time 1,594 0 0 0 0 0
0080 Direct Benefits 53,156 53,824 58,700 58,700 56,100 64,300 0090 Direct Benefits - Cafeteria 2,122 1,504 0 0 0 0
Total Direct Labor Costs 143,364 144,044 147,200 147,200 152,200 174,300 Supplies
1410 General Household 18,064 19,262 21,600 21,600 20,500 26,000 1440 Basic Materials/Repairs 349 1,987 750 750 1,700 2,000 1480 Small Tools 22 0 250 250 250 250
Total Supplies 18,436 21,249 22,600 22,600 22,450 28,250 Other Services and Charge
s
2150 Utilities - Water 5,772 6,958 8,000 8,000 8,000 8,000 2160 Utilities - Electric 25,592 25,322 36,000 36,000 36,000 36,000 2220 Maint-Buildings and Grounds 25,344 27,732 25,000 25,000 25,000 65,000 Sealcoat parking lots & lighting repairs/replacements Total Other Services and Charge
s 56,707 60,012 69,000 69,000 69,000 109,000
Total Expenses 218,507 225,306 238,800 238,800 243,650 311,550 FY 2022-23 Proposed Budget June 6, 2022 Page | 48
CITY PARKS & TRAILS
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 110ExpensesDepartment 4625
Direct Labor Costs
0010 Salaries 158,225 170,859 348,800 348,800 258,200 350,100 0020 Salaries - Overtime 16,719 12,885 15,000 15,000 21,000 15,000 0030 Wages Part-Time 2,391 0 0 0 0 0 0080 Direct Benefits 106,967 114,988 273,800 273,800 158,000 199,300 0090 Direct Benefits - Cafeteria 1,061 752 0 0 1,000 2,400 Total Direct Labor Costs 285,364 299,483 637,600 637,600 438,200 566,800 Supplies
1410 General Household 18,011 19,262 20,000 20,000 20,000 30,000 Park restroom supplies 1420 Fuel 0 0 500 500 0 0
1440 Basic Materials 6,281 3,456 5,000 5,000 5,000 5,000 1480 Small Tools 431 608 1,000 1,000 1,000 1,000
Total Supplies 24,723 23,327 26,500 26,500 26,000 36,000 Other Services and Charges
2150 Utilities - Water 23,622 20,550 30,000 30,000 30,000 30,000 2160 Utilities - Electric 25,939 25,811 30,000 30,000 30,000 30,000 2220 Maint-Buildings and Grounds 23,696 13,645 25,000 25,000 25,000 40,000 Sealcoat trail and park areas 2225 Landscaping 1,018 3,771 25,000 25,000 25,000 25,000 2226 Armed Forces Banner Program 749 1,409 2,000 2,000 2,000 2,000 2640 MWD Permit 2,500 2,500 2,500 2,500 2,700 2,700
Total Other Services and Charges 77,523 67,685 114,500 114,500 114,700 129,700 Capital Outlay
3951 Capital Outlay 12,800 0 5,000 5,000 5,000 25,000 FY 21/22 Happy Hill restroom Maglocks; FY 22/23 lighting repairs/replacements Total Capital Outlay 12,800 0 5,000 5,000 5,000 25,000
Total Expenses 400,410 390,495 783,600 783,600 583,900 757,500 FY 2022-23 Proposed Budget June 6, 2022 Page | 49
CIVIC CENTER
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 110ExpensesDepartment 4820
Direct Labor Costs
0010 Salaries 67,653 89,252 81,100 81,100 56,900 52,200 0020 Salaries - Overtime 7,899 6,258 5,000 5,000 4,600 5,000 0030 Wages Part-Time 0 0 0 0 0 0
0080 Direct Benefits 52,160 68,026 65,500 65,500 41,900 37,800 0090 Direct Benefits - Cafeteria 0 0 0 0 0 0
Total Direct Labor Costs 127,712 163,536 151,600 151,600 103,400 95,000 Supplies
1400 Office Expense 3,089 4,975 3,200 3,200 3,200 3,200 AED lease and equipment support 1410 General Household 19,125 19,998 15,000 15,000 15,000 18,000 1420 12,333 10,574 12,000 12,000 12,000 12,000
1440 Basic Materials 4,578 1,550 6,000 6,000 6,000 6,000 1480 Small Tools 831 299 1,000 1,000 1,000 1,000 Total Supplies 39,956 37,396 37,200 37,200 37,200 40,200 Other Services and Charges
2120 Telephone 273 638 700 700 700 700
2140 Utilities - Gas 26,195 31,588 27,800 27,800 27,000 33,800 2150 Utilities - Water 6,049 5,945 6,200 6,200 6,200 6,400 2160 Utilities - Electric 57,270 61,227 59,700 59,700 58,000 59,700 2220 Maint-Buildings and Grounds 33,811 19,632 20,000 20,000 28,300 25,000 2225 Landscaping 839 150 1,000 1,000 1,000 1,000
2230 Maintenance - Equipment 1,293 1,320 2,000 2,000 2,000 5,000 2231 PEG Maintenance & Operations 0 1,082 1,000 1,000 1,000 10,000 FY 22/23 begin HD television broadcast 2310 Contractual Services 13,399 10,824 11,000 11,000 11,000 11,000 2320 Laundry 2,717 3,077 2,000 2,000 2,000 2,000
Total Other Services and Charges 141,847 135,483 131,400 131,400 137,200 154,600 Capital Outlay
3951 Capital Outlay 0 13,100 20,000 20,000 13,100 20,000 HVAC replacements City Hall Total Capital Outlay 0 13,100 20,000 20,000 13,100 20,000 Total Expenses 309,514 349,515 340,200 340,200 290,900 309,800 Fuel
FY 2022-23 Proposed Budget June 6, 2022 Page | 50
TOURISM REGISTRATION / ADMINISTRATION
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 110ExpensesDepartment 4414
Direct Labor Costs
0010 Salaries 0 208,573 240,700 240,700 236,500 258,100 0020 Salaries - Overtime 0 522 0 0 2,900 0 0080 Direct Benefits 0 119,654 146,800 146,800 132,700 149,300 0090 Direct Benefits - Cafeteria 0 0 0 0 0 0 0091 Automobile Allowance 0 2,829 3,600 3,600 2,800 3,600 Total Direct Labor Costs 0 331,578 391,100 391,100 374,900 411,000 Supplies
1400 Office Expense 0 1,094 1,100 1,100 1,100 1,100
1430 Special Dept Expense 0 532 1,500 1,500 1,500 1,500 Total Supplies 0 1,625 2,600 2,600 2,600 2,600
Other Services and Charges
2120 Telephone 0 0 0 0 0 0
2190 Postage Charges 0 7,499 2,000 2,000 2,000 2,000
2230 Maintenance - Equipment 0 0 0 0 0 0
2240 Professional Services 0 40,741 20,000 20,000 40,000 50,000 V acation rental registration, licensing & payments platforms including Report a Concern (GovPilot), AirDNA & Datafy 2310 Contractual Services 0 85,000 95,000 95,000 30,000 30,000 FY 20/21 vacation rental inspections. FY 21/22 citation processing services.2640 Memberships and Dues 0 100 500 500 500 500 2650 Publications 0 0 200 200 200 200
2682 Economic Development 0 31,650 0 0 0 0 Event Resource Office now paid for by BBLTBID 2684 Signature Event Sponsorship 0 29,145 30,000 30,000 30,000 50,000 Includes July 4 & Labor Day (CHP & Law Enforcement Traffic Control for fireworks displays), Halloween & Christmas in the Village, & Tour de Big Bear support Total Other Services and Charges 0 194,134 147,700 147,700 102,700 132,700 Total Expenses 0 527,337 541,400 541,400 480,200 546,300 FY 2022-23 Proposed Budget June 6, 2022 Page | 51
TOURISM & MUNICIPAL CODE COMPLIANCE
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 110ExpensesDepartment 4415
Direct Labor Costs
0010 Salaries 352,390 289,053 379,800 379,800 350,900 517,200 0020 Salaries - Overtime 50,301 46,247 30,000 30,000 81,700 50,000 0030 Wages Part-Time 0 0 0 0 0 0 0080 Direct Benefits 233,297 176,841 258,300 258,300 218,200 308,900 0090 Direct Benefits - Cafeteria 12,246 383 0 0 0 0 0091 Automobile Allowanc e 1,549 2,832 3,600 3,600 2,800 3,600
Total Direct Labor Costs 649,784 515,355 671,700 671,700 653,600 879,700 Supplies
1400 Office Expense 721 1,908 1,500 1,500 1,100 1,500
1420 6,771 6,889 12,000 12,000 12,000 12,000
1430 Special Dept Expens
e 242 755 1,500 1,500 1,500 1,500
1480 Small Tools 42 36 250 25,050 25,000 250 FY 20/21 purchased handheld radios 1482 Safet
y Supplies 73 0 250 250 250 250
1490 Clothing and Personal Equipt 1,896 2,363 2,000 2,000 2,000 2,000 Total Supplies 9,744 11,951 17,500 42,300 41,850 17,500 Other Services and Charge
s
2120 Telephone 1,391 1,138 2,600 2,600 2,000 2,600
2170 Printing 204 0 0 0 0 0
2190 Postage Charges 1,911 2,662 2,000 2,000 2,000 2,000 2252 Municipal Code Enforcement 0 18,250 65,000 40,200 25,000 25,000 2310 Contractual Services 131,652 36,259 100,000 100,000 140,000 120,000 Compliance data platforms & analysis, Radio support agreement 2640 Memberships and Dues 285 445 500 500 500 500
2650 Publications 113 0 200 200 200 200
Total Other Services and Charge
s 135,556 58,754 170,300 145,500 169,700 150,300
Total Expenses 795,084 586,060 859,500 859,500 865,150 1,047,500 Fuel
FY 2022-23 Proposed Budget June 6, 2022 Page | 52
PLANNING COMMISSION
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 110ExpensesDepartment 4411
Direct Labor Costs
0010 Salaries 21,400 23,468 24,000 24,000 24,100 24,000 0080 Direct Benefits 0 469 1,000 1,000 1,000 1,000
Total Direct Labor Costs 21,400 23,938 25,000 25,000 25,100 25,000 Supplies
1400 Office Expense 0 23 250 250 250 250
1430 Special Dept Expense 160 40 250 250 250 250 Interpreter services Total Supplies 160 62 500 500 500 500
Other Services and Charges
2110 Advertising 3,823 3,637 4,500 4,500 4,500 4,500
2190 Postage Charges 270 92 150 150 150 150
2660 Travel-Conferences and Meeting 0 525 6,000 6,000 6,000 6,000 League of Cities Planning Conference Total Other Services and Charges 4,092 4,255 10,650 10,650 10,650 10,650 Total Expenses 25,652 28,255 36,150 36,150 36,250 36,150 FY 2022-23 Proposed Budget June 6, 2022 Page | 53
PLANNING
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 110ExpensesDepartment 4410
Direct Labor Costs
0010 Salaries 526,180 603,243 585,200 585,200 596,900 645,100 0020 Salaries - Overtime 73 1,191 0 0 2,100 0 0080 Direct Benefits 271,662 344,851 343,900 343,900 342,700 342,400 0090 Direct Benefits - Cafeteria 48,578 70,449 52,900 52,900 79,100 53,800 0091 Automobile Allowance 347 2,682 3,600 3,600 3,800 3,600 Total Direct Labor Costs 846,840 1,022,417 985,600 985,600 1,024,600 1,044,900 Supplies
1400 Office Expense 710 1,992 1,350 1,350 1,791 1,350
1430 Special Dept Expense 0 2 400 400 400 400
Total Supplies 710 1,994 1,750 1,750 2,191 1,750
Other Services and Charges
2110 Advertising 0 0 1,500 1,500 1,500 1,500
2120 Telephone 309 247 500 500 500 500
2190 Postage Charges 502 1,444 2,000 2,000 2,125 2,000
2240 Professional Services 32,333 15,727 110,000 110,000 110,000 610,000 Special project planning services; FY 21/22 includes GIS and VMT services; FY 22/23 includes community visioning & next phase of General Plan update. 2640 Memberships and Dues 1,871 2,771 2,600 2,600 2,600 2,600 2650 Publications 0 424 500 500 500 500 2680 Mileage 0 0 300 300 300 300 Total Other Services and Charges 35,014 20,614 117,400 117,400 117,525 617,400 Total Expenses 882,564 1,045,024 1,104,750 1,104,750 1,144,315 1,664,050 FY 2022-23 Proposed Budget June 6, 2022 Page | 54
BUILDING AND SAFETY
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 110ExpensesDepartment 4430
Direct Labor Costs
0010 Salaries 233,369 228,537 322,000 322,000 248,400 395,300 0020 Salaries - Overtime 532 759 0 0 1,400 0 0030 Wages Part-Time 2,487 9,115 0 0 6,600 0 0080 Direct Benefits 151,541 159,046 219,400 219,400 150,300 243,300 0090 Direct Benefits - Cafeteria 1,221 23 0 0 0 0 0091 Automobile Allowance 347 2,682 3,600 3,600 3,800 3,600 Total Direct Labor Costs 389,497 400,162 545,000 545,000 410,500 642,200 Supplies
1400 Office Expense 645 728 1,000 1,000 1,000 1,000
1420 Fuel 1,851 960 2,000 2,000 2,000 2,000
1430 Special Dept Expense 0 299 100 100 100 100
1490 Clothing and Personal Equipt 736 1,259 1,300 1,300 1,300 1,300 Total Supplies 3,232 3,247 4,400 4,400 4,400 4,400
Other Services and Charges
2120 Telephone 1,053 837 1,200 1,200 1,200 1,200
2190 Postage Charges 19 5 100 100 100 100
2240 Professional Services 69,475 123,918 50,000 50,000 170,000 150,000 Chief Building Official, plan check & counter services 2245 Mobile Home Permit State Fee 1,215 1,215 1,290 1,290 1,290 1,290 2246 Mobilehome Resid Protct Act 2,980 2,980 3,000 3,000 3,000 3,000 2310 Contractual Services 121,933 13,320 15,000 15,000 15,000 15,000 Inspection services 2640 Memberships and Dues 960 145 1,000 1,000 1,000 1,000 2650 Publications 3,218 291 500 500 500 3,500 FY 22/23 building code library update Total Other Services and Charges 200,853 142,710 72,090 72,090 192,090 175,090 Total Expenses 593,582 546,119 621,490 621,490 606,990 821,690 FY 2022-23 Proposed Budget June 6, 2022 Page | 55
Summary of Fund Balance Commitments
General Fund
Balance
6/30/2021 Contributions Uses
Projected
6/30/2022 Contributions Uses
Projected
6/30/2023
Unrestricted Fund Balance:
Committed
Facility Reserve ‐ Civic Center ‐ ‐ ‐ ‐ ‐ ‐ ‐ Facility Reserve ‐ Theatre ‐ ‐ ‐ ‐ ‐ ‐ ‐ Contingency Reserve ‐ Snow 200,000 ‐ ‐ 200,000 ‐ ‐ 200,000 Contingency Reserve ‐ Disaster/Cash Flow 442,609 ‐ ‐ 442,609 ‐ ‐ 442,609 Contingency Reserve ‐ General ‐ ‐ ‐ ‐ ‐ ‐ ‐ Replacement Reserve ‐ Vehicle 258,492 ‐ (200,000) 58,492 ‐ (8,492) 50,000 Replacement Reserve ‐ Equipment 525,083 ‐ ‐ 525,083 ‐ ‐ 525,083 Street Improvement Reserve ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Committed 1,426,184 ‐ (200,000) 1,226,184 ‐ (8,492) 1,217,692 Fiscal Year 2021‐22 Fiscal Year 2022‐23
Projected Activity Projected Activity
FY 2022-23 Proposed Budget June 6, 2022 Page | 56
GENERAL FUND INTERFUND TRANSFERS OUT
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 110ExpensesDepartment 4850
Interfund Transfers
5101 Transfer Out-Cap Project (321) 193,511 40,892 240,000 260,873 260,873 1,426,508 Capital contribution from fund balance 5104 Transfer Out-Vill Maint (291) 119,706 115,615 150,540 150,540 150,540 183,250 General Fund required contribution to Village Assessment District5105 Transfer Out-Street Impr (350) 277,739 134,665 4,160,980 3,879,851 3,879,851 771,000 Street improvement projects contribution5112 Transfer Out-MTA (282) 0 0 0 100,000 100,000 100,000 5121 Trans Out-Cap Prj Resrve (321) 220,416 0 200,000 200,000 200,000 8,492 Capital funding reserve commitments 5122 Trans Out-Cap Prj Other (321) 0 102,189 0 0 0 500,000 Capital Project grant funds5151 Trans Out-St Imp Resrve (350) 562,098 121,820 0 0 0 0 Street Improvement reserve funding5152 Trans Out-St Imp Other (350) 11,880 0 0 0 0 0 Street Improvement grant funds5199 Transfer Out-TDA Grant (290) 121,348 0 0 0 0 0 Capital Project grant funds Total Interfund Transfers 1,506,698 515,181 4,751,520 4,591,264 4,591,264 2,989,250 Total Expenses 1,506,698 515,181 4,751,520 4,591,264 4,591,264 2,989,250 FY 2022-23 Proposed Budget June 6, 2022 Page | 57
SANITATION FUND SUMMARY OF REVENUES & EXPENDITURES
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Actual Actual Adopted Adjusted Projected Projected Comments Licenses and Permits 13,470 13,540 13,500 13,500 13,500 13,500Use of Property and Money 92,999 2,923 40,000 40,000 20,000 20,000Current Service Charges 5,620,961 5,820,059 5,991,000 5,991,000 5,993,700 6,249,500 Includes a 5% CPI adjustment to City & BBARWA feesMiscellaneous Revenue 0 3,260 0 0 0 0 Contribution from Reserves 0 0 496,500 496,500 496,500 0Contribution from Fund Balance 0 0 0 0 0 0 Total Revenue $ 5,727,430 $ 5,839,782 $ 6,541,000 $ 6,541,000 $ 6,523,700 $ 6,283,000 Direct Labor 1,422,623 1,432,268 1,436,100 1,445,840 1,391,000 1,446,700 Supplies 56,188 58,193 76,750 76,750 81,600 86,600Other Services & Charges 399,458 449,478 491,600 491,600 638,200 670,900 BBARWA Contract 2,628,723 2,750,314 2,831,000 2,831,000 2,831,000 3,012,100 BBARWA pass through with 5% CPI Capital Outlay 0 0 0 0 0 0
Capital Lease Payments 23,196 0 0 0 0 0
Contributions to Reserves 472,100 0 0 0 0 0
Interfund Transfers to Gen. Fund [110] 150,000 150,000 150,000 150,000 150,000 150,000 Interfund Transfers to Capital [321] 191,650 104,255 977,250 1,018,506 1,018,506 1,380,750 Investment in wastewater infrastructure Interfund Transfers to Streets [350] 259,207 250,000 250,000 250,000 250,000 250,000 Total Expenditures $ 5,603,145 $ 5,194,509 $ 6,212,700 $ 6,263,696 $ 6,360,306 $ 6,997,050 $ 124,285 $ 645,273 $ 328,300 $ 277,304 $ 163,394 $ (714,050) RevenuesExpendituresNet Revenue (Expenditure)
FY 2022-23 Proposed Budget June 6, 2022 Page | 58
SANITATION (WASTEWATER) FUND
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 250Revenue
Licenses and Permits
3450 Sewer Inspection Fee 1,470 1,540 1,500 1,500 1,500 1,500 3451 Sewer Connection Fee 12,000 12,000 12,000 12,000 12,000 12,000 Total Licenses and Permits 13,470 13,540 13,500 13,500 13,500 13,500 Use of Money and Property
3611 Interest On Bank Deposits 78,487 24,069 40,000 40,000 20,000 20,000 3638 Change in Fair Market Value 14,512 (21,146) 0 0 0 0 Total Use of Money and Property 92,999 2,923 40,000 40,000 20,000 20,000 Current Service Charges
3731 Miscellaneous Revenue 0 0 0 0 0 0
3740 Sewer Service Charge-Billed 83,176 76,691 79,800 79,800 79,800 83,500 Hand billed sewer user fees; Ordinance No. 2019-473 allows for inflationary adjustment on sewer user fees with a minimum annual adjustment of 2% and a maximum of 5%. CPI per March index is 8.5%. FY 22/23 rate per EDU $272.02. 3741 Sewer Service Charge-Tax Roll 2,784,132 2,837,008 2,990,200 2,990,200 2,992,900 3,104,700 EDUs billed on the tax roll; Ordinance No. 2019-473 allows for inflationary adjustment on sewer user fees with a minimum annual adjustment of 2% and a maximum of 5%. CPI per March index is 8.5%. City rate per EDU $272.02. 3742 BBARWA Sewer Fees 2,669,663 2,791,838 2,831,000 2,831,000 2,831,000 2,971,300 BBARWA Adopted EDU rate per improved parcel plus annual charge adjustment based on flow $255.75; however, Ordinance No. 2019-473 limits annual increase to 5%, or $252.25; Unimproved parcels billed at $20 or $30 per parcel depending on acreage 3744 Sewer Svc Chg Delinquent 79,171 114,522 90,000 90,000 90,000 90,000 3749 Use of Personnel/Equipment 4,819 0 0 0 0 0 Total Current Service Charges 5,620,961 5,820,059 5,991,000 5,991,000 5,993,700 6,249,500 Miscellaneous Revenue
3912 Sale of Property and Equipment 0 3,260 0 0 0 0
Total Miscellaneous Revenue 0 3,260 0 0 0 0
Total Revenue 5,727,430 5,839,782 6,044,500 6,044,500 6,027,200 6,283,000 FY 2022-23 Proposed Budget June 6, 2022 Page | 59
SANITATION (WASTEWATER) FUND
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 250
Interfund Transfers
4110 Contribution from Reserves 0 0 496,500 496,500 496,500 0 Total Interfund Transfers 0 0 496,500 496,500 496,500 0 Total Resources 5,727,430 5,839,782 6,541,000 6,541,000 6,523,700 6,283,000 ExpensesDepartment 4550 Direct Labor Costs
0010 Salaries 814,776 830,213 807,000 813,670 826,700 851,000 0020 Salaries - Overtime 63,932 57,237 60,000 60,000 67,900 60,000 0030 Wages Part-Time 1,594 0 0 0 0 0
0080 Direct Benefits 516,475 517,735 549,200 552,270 481,500 522,200 0090 Direct Benefits - Cafeteria 22,776 23,030 15,200 15,200 10,300 8,800 0091 Automobile Allowance 3,071 4,054 4,700 4,700 4,600 4,700 Total Direct Labor Costs 1,422,623 1,432,268 1,436,100 1,445,840 1,391,000 1,446,700 Supplies 1400 Office Expense 2,022 2,745 1,600 1,600 2,600 2,600 1420 Fuel 18,263 14,535 25,000 25,000 25,000 25,000 1430 Special Dept Expense 56 0 650 650 1,000 1,000 1440 Basic Materials 22,598 26,257 35,000 35,000 35,000 40,000 1450 Automotive Expense 6,435 8,991 6,500 6,500 8,000 10,000 1480 Small Tools 1,099 189 2,000 2,000 2,000 2,000
1482 Safety Supplies 3,868 2,907 3,000 3,000 5,000 3,000 1490 Clothing and Personal Equipt 1,846 2,570 3,000 3,000 3,000 3,000 Total Supplies 56,188 58,193 76,750 76,750 81,600 86,600 Other Services and Charges 2120 Telephone 4,367 3,879 4,200 4,200 4,200 4,200
2123 Comm P S 1-12 8,301 8,400 9,100 9,100 9,100 9,100 Telemetry and alarm system costs 2140 Utilities - Gas 11,477 12,544 15,000 15,000 15,000 15,000 2150 Utilities - Water 661 661 600 600 600 600 2160 Utilities - Electric 70,646 69,843 85,000 85,000 85,000 85,000 2170 Printing 1,334 609 700 700 700 700 Annual property owner notification 2190 Postage Charges 3,566 1,386 2,200 2,200 2,200 2,200 Annual property owner notification2220 Maint-Buildings and Grounds 1,504 1,319 7,500 7,500 7,500 7,500 FY 2022-23 Proposed Budget June 6, 2022 Page | 60
SANITATION (WASTEWATER) FUND
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 250
2230 Maintenance - Equipment 27,017 22,041 40,000 40,000 40,000 40,000 2240 Professional Services 12,963 35,705 15,000 15,000 15,000 15,000 Engineering services 2241 Professional Services - USA 3,162 2,831 2,500 2,500 2,500 2,500 2251 Administration Overhead 125,000 125,000 125,000 125,000 125,000 125,000 2300 Contract Services - BBARWA 2,628,723 2,750,314 2,831,000 2,831,000 2,831,000 3,012,100 Direct pass through 2305 Property Tax Collect Charges 5,825 5,861 6,000 6,000 6,000 6,000 2310 Contractual Services 11,297 5,652 20,000 20,000 20,400 20,000 Flow meter monitoring 2320 Laundry 16,279 17,439 15,000 15,000 15,000 15,000 2552 Accidents and Damage 3,794 0 0 0 0 0 2600 Insurance 90,330 134,607 140,000 140,000 286,200 304,800 2640 Memberships and Dues 1,705 1,354 2,300 2,300 2,300 2,300 California Water Environment Association (CWEA) & American Public Works Association (APWA) 2660 Travel-Conferences and Meeting 0 0 0 0 0 0
2670 Education / Training- External 0 0 500 500 500 15,000 CWEA CEU requirements and DMV Commercial License Training 2685 Vehicle Maintenance 230 346 1,000 1,000 1,000 1,000 Total Other Services and Charges 3,028,181 3,199,792 3,322,600 3,322,600 3,469,200 3,683,000 Debt Service 4600 Lease Principal TYMCO Sweeper 22,610 0 0 0 0 0
4610 Lease Interest Exp TYMCO Sweep 586 0 0 0 0 0
Total Debt Service 23,196 0 0 0 0 0
Expenditures before Reserves / Transfers 4,530,188 4,690,254 4,835,450 4,845,190 4,941,800 5,216,300 Reserve Contributions
2895 Contingency Reserve 55,000 0 0 0 0 0
3930 Vehicle & Equip Repl Reserve 47,100 0 0 0 0 0 3931 System Replace Reserves 370,000 0 0 0 0 0 Total Reserve Contributions 472,100 0 0 0 0 0
Annual Street Sweeper Lease/Purchase Agreement shared equally between Sanitation and Refuse; Final Payment made in FY 19/20 FY 2022-23 Proposed Budget June 6, 2022 Page | 61
SANITATION (WASTEWATER) FUND
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 250
Interfund Transfers
5101 Transfer Out-Cap Project (321) 191,650 104,255 977,250 1,018,506 1,018,506 1,380,750 Infrastructure Improvements based on Capital Improvement Plan (CIP); Annual contribution to Fund 321 target $450K; if target not needed for CIP excess to system replacement reserves; when project needs exceed $450K system replacement reserves will be utilized 5102 Transfer Out-Street Impr (350) 259,207 250,000 250,000 250,000 250,000 250,000 5105 Transfer Out-GF (110) 150,000 150,000 150,000 150,000 150,000 150,000 Total Interfund Transfers 600,857 504,255 1,377,250 1,418,506 1,418,506 1,780,750 Total Expenditures 5,603,145 5,194,509 6,212,700 6,263,696 6,360,306 6,997,050 SANITATION (WASTEWATER) FUND 124,285 645,273 328,300 277,304 163,394 (714,050) Annual Pavement Impact Fees are allocated $250K to street improvements fund and $150K to street maintenance services FY 2022-23 Proposed Budget June 6, 2022 Page | 62
Summary of Fund Balance Commitments
Sanitation (Wastewater) Fund
Balance
6/30/2021 Contributions Uses
Projected
6/30/2022 Contributions Uses
Projected
6/30/2023
Unrestricted Fund Balance:
Committed
Contingency Reserve ‐ Disaster/Cash Flow 1,220,000 ‐ ‐ 1,220,000 ‐ ‐ 1,220,000 Replacement Reserve ‐ Vehicle 273,558 ‐ ‐ 273,558 ‐ ‐ 273,558Replacement Reserve ‐ Equipment 833,787 ‐ (496,500) 337,287 ‐ ‐ 337,287 System Replacement Reserve 1,409,469 ‐ ‐ 1,409,469 ‐ ‐ 1,409,469 Total Committed 3,736,814 ‐ (496,500) 3,240,314 ‐ ‐ 3,240,314 Fiscal Year 2021‐22 Fiscal Year 2022‐23
Projected Activity Projected Activity
FY 2022-23 Proposed Budget June 6, 2022 Page | 63
REFUSE FUND SUMMARY OF REVENUES & EXPENDITURES
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Actual Actual Adopted Adjusted Projected Projected Comments Subventions and Grants 10,000 5,000 5,000 5,000 5,000 5,000Use of Property and Money 13,662 (1,792) 3,100 3,100 3,100 3,100Current Service Charges 3,361,277 3,499,459 3,579,100 3,579,100 3,586,000 4,095,100 City fee + 5% CPI; Frachise fee at negociated rateMiscellaneous Revenue 0 0 0 0 0 0 Contribution from Reserves 0 0 50,000 50,000 0 0Transfer from General Fund (110) 0 0 0 0 0 0 Transfer from DOC Recycling 0 0 0 0 0 0
Total Revenue $ 3,384,939 $ 3,502,667 $ 3,637,200 $ 3,637,200 $ 3,594,100 $ 4,103,200 Direct Labor 604,010 570,793 784,200 793,940 628,000 689,000 Supplies 1,267 0 2,400 2,400 2,400 2,400
Other Services & Charges 304,447 315,674 332,400 332,400 352,910 356,610 Big Bear Disposal Contract 2,228,522 2,289,245 2,326,100 2,326,100 2,326,200 2,790,700 Estimated using proposed franchise agreement Capital Outlay 0 0 0 0 0 50,000 Facility improvements at Clean Bear Site #2Capital Lease Payments 23,196 0 0 0 0 0 Contributions to Reserves 0 0 0 0 0 0Interfund Transfers to Gen. Fund [110] 105,000 105,000 105,000 105,000 105,000 105,000 Interfund Transfers to Capital [321] 15,008 34,230 135,000 135,000 135,000 0 Total Expenditures 3,281,450 $ 3,314,942 $ 3,685,100 $ 3,694,840 $ $ 3,549,510 $ 3,993,710 $ 187,725 103,489 $ (47,900) $ (57,640) $ 44,590 $ 109,490 $ RevenuesExpendituresNet Revenue (Expenditure)
FY 2022-23 Proposed Budget June 6, 2022 Page | 64
REFUSE (SOLID WASTE) FUND
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 550Revenue
Subventions and Grants
3360 Recycling Grant 10,000 5,000 5,000 5,000 5,000 5,000 Total Subventions and Grants 10,000 5,000 5,000 5,000 5,000 5,000 Use of Money and Property 3611 Interest On Bank Deposits 10,073 3,317 3,100 3,100 3,100 3,100 3638 Change in Fair Market Value 3,590 (5,109) 0 0 0 0
Total Use of Money and Property 13,662 (1,792) 3,100 3,100 3,100 3,100 Current Service Charges
3724 NPDES Site Inspection Fees 7,486 7,709 6,000 6,000 6,000 6,000 3744 Refuse Fees - Prior 25,088 34,086 20,000 20,000 22,100 20,000 3745 Refuse Fees 937,383 948,668 1,027,000 1,027,000 1,027,000 1,078,400 FY 21/22 rate per EDU will be $128.73 which includes a 5% inflationary adjustment (CPI 8.5%). 3746 Waste Disposal Rebate WDA98744 143,610 175,406 150,000 150,000 150,000 150,000 Waste Delivery Agreement #98-7443747 BB Disp Refuse Fees-curr year 2,183,020 2,249,528 2,326,100 2,326,100 2,326,200 2,790,700 Direct pass through3748 BB Disp Refuse Fees-prior year 64,690 84,062 50,000 50,000 54,700 50,000 County collection of tax roll delinquencies Total Current Service Charges 3,361,277 3,499,459 3,579,100 3,579,100 3,586,000 4,095,100 Total Interfund Transfers
4102 Contribution from Reserves 0 0 50,000 50,000 0 0
Total Interfund Transfers 0 0 50,000 50,000 0 0
Total Revenue 3,384,939 3,502,667 3,637,200 3,637,200 3,594,100 4,103,200 FY 2022-23 Proposed Budget June 6, 2022 Page | 65
REFUSE (SOLID WASTE) FUND
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 550ExpensesDepartment 4570
Direct Labor Costs
0010 Salaries 373,185 353,272 459,300 465,970 390,100 422,600 0020 Salaries - Overtime 2,864 6,917 10,000 10,000 13,500 10,000 0030 Wages Part-Time 1,594 0 0 0 0 0
0080 Direct Benefits 202,083 187,662 297,700 300,770 210,300 242,900 0090 Direct Benefits - Cafeteria 20,732 18,884 12,500 12,500 9,500 8,800 0091 Automobile Allowance 3,551 4,058 4,700 4,700 4,600 4,700 Total Direct Labor Costs 604,010 570,793 784,200 793,940 628,000 689,000 Supplies
1440 Basic Material/Site Screen 1,267 0 2,000 2,000 2,000 2,000 Includes dog waste stations supplies 1482 Safety Supplies 0 0 400 400 400 400
Total Supplies 1,267 0 2,400 2,400 2,400 2,400
Other Services and Charges
2120 Telephone 1,119 836 1,300 1,300 1,300 1,300
2170 Printing 1,334 609 700 700 700 700
2190 Postage Charges 3,566 1,386 2,200 2,200 2,200 2,200 2210 Rents and Leases - Equipment 0 0 0 0 0 0 2222 Portable Bathroom Rentals 1,151 913 5,000 5,000 5,000 5,000 2240 Professional Services 34,228 58,519 40,000 40,000 60,000 60,000 Engineering services 2241 Professional Services - Hazmat 51,585 41,543 45,000 45,000 45,000 46,000 2251 Administration Overhead 135,000 135,000 135,000 135,000 135,000 135,000 2305 Property Tax Collect Charges 5,267 5,300 5,300 5,300 5,310 5,310 2310 Contractual Svcs-Residential 2,228,522 2,289,245 2,326,100 2,326,100 2,326,200 2,790,700 Direct pass through 2311 NPDES Contract Services 32,775 33,872 60,000 60,000 60,000 60,000 County Flood Control Agreement; NPDES inspection program and mitigation costs2314 Village Litter Containers 3,589 3,612 3,700 3,700 3,700 4,400 Village litter container waste collection2320 Laundry 3,105 3,516 2,500 2,500 3,000 3,000 2600 Insurance 31,728 30,567 31,200 31,200 31,200 33,200 2660 Travel-Conferences and Meeting 0 0 500 500 500 500 Total Other Services and Charges 2,532,969 2,604,918 2,658,500 2,658,500 2,679,110 3,147,310 Annual property owner notification
FY 2022-23 Proposed Budget June 6, 2022 Page | 66
REFUSE (SOLID WASTE) FUND
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 550
Capital Outlay
3970 Other Capital Outlay 0 0 0 0 0 50,000
Total Capital Outlay 0 0 0 0 0 50,000
Debt Service
4600 Lease Principal TYMCO Sweeper 22,610 0 0 0 0 0
4610 Lease Interest Exp TYMCO Sweep 586 0 0 0 0 0
Total Debt Service 23,196 0 0 0 0 0
Expenditures before Reserves / Transfers 3,161,442 3,175,712 3,445,100 3,454,840 3,309,510 3,888,710 Interfund Transfers
5101 Transfer Out-General (110) 105,000 105,000 105,000 105,000 105,000 105,000 5103 Transfer Out-Cap Project (321) 15,008 34,230 135,000 135,000 135,000 0 Total Interfund Transfers 120,008 139,230 240,000 240,000 240,000 105,000 Total Expenditures 3,281,450 3,314,942 3,685,100 3,694,840 3,549,510 3,993,710 REFUSE (SOLID WASTE) FUND 103,489 187,725 (47,900) (57,640) 44,590 109,490 FY 2022-23 Proposed Budget June 6, 2022 Page | 67
Summary of Fund Balance Commitments
Refuse (Solid Waste) Fund
Balance
6/30/2021 Contributions Uses
Projected
6/30/2022 Contributions Uses
Projected
6/30/2023
Unrestricted Fund Balance:
Committed
Contingency Reserve ‐ Disaster/Cash Flow 150,000 ‐ ‐ 150,000 ‐ ‐ 150,000 Total Committed 150,000 ‐ ‐ 150,000 ‐ ‐ 150,000 Fiscal Year 2021‐22 Fiscal Year 2022‐23
Projected Activity Projected Activity
FY 2022-23 Proposed Budget June 6, 2022 Page | 68
TRAFFIC SAFETY FUND
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 260Revenue
Fines and Citations
3501 Vehicle Code Fines 23,213 22,905 20,000 20,000 20,000 20,000 3522 Parking Citations 102,158 166,697 110,000 110,000 110,000 110,000 Total Fines and Citations 125,371 189,602 130,000 130,000 130,000 130,000 Total Revenue 125,371 189,602 130,000 130,000 130,000 130,000 ExpensesDepartment 4230 Interfund Transfers
5101 Transfer Out-General (110) 130,807 125,160 130,000 130,000 203,338 130,000 Total Interfund Transfers 130,807 125,160 130,000 130,000 203,338 130,000 Total Expenses 130,807 125,160 130,000 130,000 203,338 130,000 TRAFFIC SAFETY FUND (5,436) 64,442 0 0 (73,338) 0 FY 2022-23 Proposed Budget June 6, 2022 Page | 69
GAS TAX - Highway User Tax Account (HUTA)
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 270Revenue
Other Taxes
3240 Highway Use-GC16321 6,139 0 0 0 0 0 State three year repayment of HUTA 3244 Highway Use-2103-R&T7360 37,656 34,733 48,240 48,240 44,000 51,110 3245 Highway Use-2105 27,857 26,523 31,440 31,440 30,690 33,480 3246 Highway Use-2106 21,570 21,032 23,610 23,610 23,270 24,980 3247 Highway Use-2107 35,175 35,890 35,000 35,000 35,000 35,000 3248 Highway Use-2107.5 2,000 2,000 2,000 2,000 2,000 2,000 Flat amount based on population3249 Highway Use 2107 Snowremoval 478,436 415,213 480,000 480,000 543,130 270,000 Snow Reimbursement for expenditures incurred in the previous fiscal year Total Other Taxes 608,833 535,390 620,290 620,290 678,090 416,570 Total Revenue 608,833 535,390 620,290 620,290 678,090 416,570 ExpensesDepartment 4367 Interfund Transfers
5101 Transfer Out-General (110) 608,833 535,390 620,290 620,290 678,090 416,570 Transfer out for street maintenance Total Interfund Transfers 608,833 535,390 620,290 620,290 678,090 416,570 Total Expenses 608,833 535,390 620,290 620,290 678,090 416,570 GAS TAX - HUTA 0 0 0 0 0 0 Gas Tax Swap Legislation effective 7/1/2010. Projections based on estimates provided from CaliforniaCityFinance.com. Includes Board of Equalization gasoline price projections and projected fuel tax revenues to cities.
FY 2022-23 Proposed Budget June 6, 2022 Page | 70
GAS TAX - Road Maintenance and Repair Account (RMRA)
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 271Revenue
Other Taxes
3243 S&H 2030 - RMRA 94,584 96,512 106,700 106,700 107,500 118,300 Road Repair and Accountability Act of 2017 street improvement funding Total Other Taxes 94,584 96,512 106,700 106,700 107,500 118,300 Total Revenue 94,584 96,512 106,700 106,700 107,500 118,300 ExpensesDepartment 4368 Interfund Transfers
5105 Transfer Out-Street Impr (350) 91,230 123,444 106,700 106,700 106,700 119,100 Transfer out to street improvements Total Interfund Transfers 91,230 123,444 106,700 106,700 106,700 119,100 Total Expenses 91,230 123,444 106,700 106,700 106,700 119,100 GAS TAX - RMRA 3,354 (26,932) 0 0 800 (800) FY 2022-23 Proposed Budget June 6, 2022 Page | 71
MEASURE I LOCAL 10-40 FUND
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 276Revenue
Subventions and Grants
3335 Measure I-Local 10-40 423,344 644,985 469,700 469,700 469,700 488,400 Total Subventions and Grants 423,344 644,985 469,700 469,700 469,700 488,400 Use of Money and Property
3611 Interest On Bank Deposits 2,058 422 1,500 1,500 1,500 1,500 3638 Change in Fair Market Value 380 (563) 0 0 0 0
Total Use of Money and Property 2,438 (140) 1,500 1,500 1,500 1,500 Total Revenue 425,782 644,845 471,200 471,200 471,200 489,900 ExpensesDepartment 4326 Interfund Transfers
5101 Transfer Out-General (110) 80,000 80,000 80,000 80,000 80,000 80,000 Categorical street maintenance 5110 Transfer Out-Street Impr (350) 380,416 506,071 391,200 391,200 391,200 409,900 Street improvement projects Total Interfund Transfers 460,415 586,071 471,200 471,200 471,200 489,900 Total Expenses 460,415 586,071 471,200 471,200 471,200 489,900 MEASURE I LOCAL 10-40 FUND (34,633) 58,775 0 0 0 0 FY 2022-23 Proposed Budget June 6, 2022 Page | 72
MEASURE I MAJOR LOCAL HIGHWAY PROGRAM (MLHP) FUND
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 277Revenue
Subventions and Grants
3336 Measure I-Major Local 10-40 0 0 3,200,000 3,200,000 3,200,000 0 Funding for Moonridge Road Realignment & Roundabouts Total Subventions and Grants 0 0 3,200,000 3,200,000 3,200,000 0 Total Revenue 0 0 3,200,000 3,200,000 3,200,000 0
ExpensesDepartment 4328
Interfund Transfers
5110 Transfer Out-Street Impr (350) 0 0 3,200,000 3,200,000 3,200,000 0 Total Interfund Transfers 0 0 3,200,000 3,200,000 3,200,000 0 Total Expenses 0 0 3,200,000 3,200,000 3,200,000 0
MEASURE I MAJOR LOCAL 10-40 (REGIONAL) 0 0 0 0 0 0
FY 2022-23 Proposed Budget June 6, 2022 Page | 73
MOBILE SOURCE AIR POLLUTION
2018-19 2019-20 2020-21 2021-22 2021-22 2021-22 2022-23 Acct # Title Actual Actual Actual Adopted Adjusted Projected Proposed Comments Fund 281Revenue
Subventions and Grants
3388 Air Pollution Trust 7,149 5,060 8,507 5,000 5,000 5,000 5,000 AB 2766 AQMD funds; Local jurisdictions receive $1.60 per vehicle from vehicle registration fees for projects aimed at reducing air pollution from motor vehicles 3389 MSRC Grant 0 0 0 0 50,000 50,000 0 Grant received from SCAQMD for Rathbun Creek Trail Total Subventions and Grants 7,149 5,060 8,507 5,000 55,000 55,000 5,000 Use of Money and Property
3611 Interest On Bank Deposits 1,447 1,344 402 700 700 200 200 3638 Change in Fair Market Value 206 232 (336) 0 0 0 0
Total Use of Money and Property 1,654 1,576 66 700 700 200 200 Total Revenue 8,803 6,636 8,573 5,700 55,700 55,200 5,200 ExpensesDepartment 4545 Interfund Transfers
5101 Transfer Out-Cap Project (321) 0 0 0 90,000 90,000 90,000 0 Electric vehicle charging stations 5104 Transfer Out-Measure Y (296) 0 0 0 0 50,000 50,000 0 MSRC Grant Reimbursement Total Interfund Transfers 0 0 0 90,000 140,000 140,000 0 Total Expenses 0 0 0 90,000 140,000 140,000 0 MOBILE SOURCE AIR POLLUTION 8,803 6,636 8,573 (84,300) (84,300) (84,800) 5,200 FY 2022-23 Proposed Budget June 6, 2022 Page | 74
MOUNTAIN TRANSIT (MTA)
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 282Revenue
Subventions and Grants
3352 MTA County Pass Through 0 0 0 65,000 65,000 65,000 No-Fare Trolley Contribution Total Interfund Transfers 0 0 0 65,000 65,000 65,000 Interfund Transfers 4112 Transfer In-General (110) 0 0 0 100,000 100,000 100,000 No-Fare Trolley Contribution 4126 Transfer In-Measure Y (296) 0 0 0 0 0 100,000 Bus Stop Contribution Total Interfund Transfers 0 0 0 100,000 100,000 200,000 Total Revenue 0 0 0 165,000 165,000 265,000 ExpensesDepartment 4362 Other Services and Charges
2652 MTA County Pass Through 0 0 0 65,000 65,000 65,000 2681 No-Fare Transit System Contrib 0 0 0 100,000 100,000 100,000 2682 MTA Bus Stop Contribution 0 0 0 0 0 100,000
Total Other Services and Charges 0 0 0 165,000 165,000 265,000 Total Expenses 0 0 0 165,000 165,000 265,000 MOUNTAIN TRANSIT (MTA) 0 0 0 0 0 0 Two year trial period 21/22 - 22/23
FY 2022-23 Proposed Budget June 6, 2022 Page | 75
LOCAL TRANSPORTATION
2018-19 2019-20 2020-21 2021-22 2021-22 2021-22 2022-23 Acct # Title Actual Actual Actual Adopted Adjusted Projected Proposed Comments Fund 290Revenue
Subventions and Grants
3334 Article 3 Grant 0 41,178 0 0 867,894 867,894 0 Stanfield Connectivity Project 3382 Misc Awards from State 0 0 0 0 788,000 788,000 0 ATP grant for Alpine/Rathbun Extension3999 Misc. Revenue/ Other Income 0 37,531 0 0 0 0 0 GASB Entry - TDA FY 17/18 adjustment Total Subventions and Grants 0 78,709 0 0 1,655,894 1,655,894 0 Interfund Transfers
4199 Transfer In-TDA Grant (110) 0 121,348 0 0 0 0 0 GASB Entry - TDA FY 17/18 adjustment Total Interfund Transfers 0 121,348 0 0 0 0 0
Total Revenue 0 200,057 0 0 1,655,894 1,655,894 0 ExpensesDepartment 4366 Capital Outlay
3951 Capital Outlay - MTA Bus Stop 0 0 0 0 87,000 87,000 0 Grant pass through funding Total Capital Outlay 0 0 0 0 87,000 87,000 0
Interfund Transfers
5101 Transfer Out-Street Impr (350) 121,348 0 0 0 0 0 0 5102 Transfer Out-Cap Project (321) 81,760 46,571 694,992 0 782,143 782,141 0 Refer to CIP for project details Total Interfund Transfers 203,108 46,571 694,992 0 782,143 782,141 0 Total Expenses 203,108 46,571 694,992 0 869,143 869,141 0 LOCAL TRANSPORTATION (203,108) 153,486 (694,992) 0 786,751 786,753 0 FY 2022-23 Proposed Budget June 6, 2022 Page | 76
VILLAGE STREETSCAPE MAINTENANCE FUND
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 291 $ 18.01 $ 18.01 $ 23.00 $ 28.00 Revenue
Miscellaneous
3917 Village Assessments 94,054 90,840 118,280 118,280 118,270 143,980 Total Interfund Transfers 94,054 90,840 118,280 118,280 118,270 143,980 Interfund Transfers 4101 Transfer In-General (110) 119,706 115,615 150,540 150,540 150,540 183,250 Required contribution.
Total Interfund Transfers 119,706 115,615 150,540 150,540 150,540 183,250 Total Revenue 213,760 206,455 268,820 268,820 268,810 327,230 ExpensesDepartment 4361 Direct Labor Costs
0010 Salaries 141,798 160,017 173,200 173,200 182,700 218,600 0020 Salaries - Overtime 14,323 11,248 20,000 20,000 15,800 20,000 0030 Wages Part-Time 3,986 0 0 0 0 0
0080 Direct Benefits 97,486 106,632 120,100 120,100 114,200 129,900 0090 Direct Benefits - Cafeteria 1,061 752 0 0 0 0 0091 Automobile Allowance 0 0 0 0 0 0
Total Direct Labor Costs 258,655 278,649 313,300 313,300 312,700 368,500 Other Services and Charges
2150 Utilities - Water 8,736 7,355 10,000 10,000 10,000 10,000 Landscape amenities 2140 Utilities - Gas 16,316 13,656 20,000 20,000 20,000 20,000 Heated sidewalk and fire pits2160 Utilities - Electric 17,248 17,576 22,500 22,500 22,500 23,000 Street lighting2220 Maint-Buildings and Grounds 74,171 64,340 75,000 75,000 75,000 75,000 Includes annual replanting of flowers2305 Property Tax Collect Charges 17 17 20 20 20 20 2310 Contractual Services 18,694 20,212 19,300 19,300 19,300 22,700 Total Other Services and Charges 135,181 123,156 146,820 146,820 146,820 150,720 Total Expenses 393,836 401,805 460,120 460,120 459,520 519,220 VILLAGE STREETSCAPE MAINTENANCE FUND (180,076) (195,350) (191,300) (191,300) (190,710) (191,990) Assessment per Lineal Frontage Feet
FY 21/22 rate adjusted to $23 with annual adjustments of $5.00/year through FY 25/26 to resolve annual funding shortfall.
FY 2022-23 Proposed Budget June 6, 2022 Page | 77
PEG ACCESS FUND
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 295Revenue
Use of Money and Property
3611 Interest On Bank Deposits 3,791 1,284 2,000 2,000 600 600 3638 Change in Fair Market Value 757 (1,016) 0 0 0 0
Total Use of Money and Property 4,549 268 2,000 2,000 600 600 Miscellaneous Revenue
3748 DIVCA PEG fee 56,123 55,469 55,000 55,000 55,000 55,000 Total Miscellaneous Revenue 56,123 55,469 55,000 55,000 55,000 55,000 Total Revenue 60,672 55,737 57,000 57,000 55,600 55,600 ExpensesDepartment 4615 Capital Outlay
3951 Capital Outlay 0 27,445 0 0 10,000 5,000 Meeting & broadcast equipment; FY 22/23 upgrade TV broadcast to HD Total Capital Outlay 0 27,445 0 0 10,000 5,000 Interfund Transfers 5124 Transfer Out to Capital (321) 0 0 300,000 300,000 0 200,000 Refer to Capital Improvement Plan Total Interfund Transfers 0 0 300,000 300,000 0 200,000 Total Expenses 0 27,445 300,000 300,000 10,000 205,000 PEG ACCESS FUND 60,672 28,291 (243,000) (243,000) 45,600 (149,400) FY 2022-23 Proposed Budget June 6, 2022 Page | 78
MEASURE Y TOT FUND
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 296Revenue
Transient Occupancy Tax
3220 Meas Y Transient Occupancy Tax 1,489,547 2,681,337 1,544,000 1,544,000 2,263,000 1,590,000 3221 Meas Y TOT - Curr FY Prior Per 116,605 86,453 43,000 43,000 43,000 43,000 3222 Meas Y TOT - Prior Fiscal Year 72,424 22,539 33,000 33,000 33,000 33,000 Total Transient Occupancy Tax 1,678,575 2,790,329 1,620,000 1,620,000 2,339,000 1,666,000 Use of Money and Property 3611 Interest On Bank Deposits 42,921 16,937 22,400 22,400 10,000 10,000 3638 Change in Fair Market Value 8,826 (11,718) 0 0 0 0 Total Use of Money and Property 51,747 5,219 22,400 22,400 10,000 10,000 Interfund Transfers 4103 Transfer In-AQMD (281) 0 0 0 50,000 50,000 0 MSRC Grant Reimbursement Total Subventions and Grants 0 0 0 50,000 50,000 0
Total Revenue 1,730,323 2,795,548 1,642,400 1,692,400 2,399,000 1,676,000 ExpensesDepartment 4850 Other Services and Charges
5301 Extraordinary Gain/Loss 13,053 0 0 0 0 0 FY 19/20 Audit refund Total Other Services and Charges 13,053 0 0 0 0 0 Interfund Transfers 5101 Transfer Out-Cap Project (321) 686,407 1,242,419 850,950 802,422 773,700 1,377,384 5110 Transfer Out-Street Impr (350) 11,097 102,501 1,459,400 1,459,400 1,459,400 625,000 5112 Transfer Out-MTA (282) 0 0 0 0 0 100,000 Bus stop contribution Total Interfund Transfers 697,503 1,344,920 2,310,350 2,261,822 2,233,100 2,102,384 Total Expenses 710,556 1,344,920 2,310,350 2,261,822 2,233,100 2,102,384 MEASURE Y TOT FUND 1,019,766 1,450,629 (667,950) (569,422) 165,900 (426,384) Refer to Capital Improvement Plan
FY 2022-23 Proposed Budget June 6, 2022 Page | 79
SUPPLEMENAL LAW ENFORCEMENT SERVICES FUND
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 770Revenue
Subventions and Grants
3397 AB3229 Supp Law Enf Fund 148,797 178,663 140,000 140,000 161,300 140,000 State COPS subvention Total Subventions and Grants 148,797 178,663 140,000 140,000 161,300 140,000 Use of Money and Property 3611 Interest On Bank Deposits 2,544 1,016 1,300 1,300 1,300 1,300 3638 Change in Fair Market Value 377 (640) 0 0 0 0
Total Use of Money and Property 2,921 376 1,300 1,300 1,300 1,300 Total Revenue 151,718 179,038 141,300 141,300 162,600 141,300 ExpensesDepartment 4255 Interfund Transfers
5101 Transfer Out-General (110) 148,797 7,434 160,000 160,000 160,000 100,000 Funding for sheriff overtime Total Interfund Transfers 148,797 7,434 160,000 160,000 160,000 100,000 Total Expenses 148,797 7,434 160,000 160,000 160,000 100,000 COPS/SLEF FUND 2,921 171,604 (18,700) (18,700) 2,600 41,300 FY 2022-23 Proposed Budget June 6, 2022 Page | 80
COMMUNITY DEVELOPMENT BLOCK GRANT
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23 2023-24 2024-25 2025-26 2026-27 Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Projected Projected Projected Projected Fund 298Revenue
Subventions and Grants
3386 Block Grant CDBG 0 0 133,275 133,275 133,275 34,000 34,000 34,000 34,000 34,000 3387 Block Grant CDBG-CV 0 0 0 100,000 100,000 0 0 0 0 0 3388 Block Grant CDBG-CV3 0 0 0 23,292 23,292 0 0 0 0 0 Total Subventions and Grants 0 0 133,275 256,567 256,567 34,000 34,000 34,000 34,000 34,000 Total Revenue 0 0 133,275 256,567 256,567 34,000 34,000 34,000 34,000 34,000 ExpensesDepartment 4620 Interfund Transfers
5101 Transfer Out-Cap Project (321) 0 0 133,275 256,567 0 256,567 33,988 0 0 0 Total Interfund Transfers 0 0 133,275 256,567 0 256,567 33,988 0 0 0 Total Expenses 0 0 133,275 256,567 0 256,567 33,988 0 0 0 COMMUNITY DEVELOPMENT BLOCK GRANT 0 0 0 0 256,567 (222,567) 12 34,000 34,000 34,000 ADA Improvements.
FY 21/22 PAC restrooms.
FY 22/23 Boulder Bay Park sidewalk
FY 2022-23 Proposed Budget June 6, 2022 Page | 81
GRANT FUNDING
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 299Revenue
Subventions and Grants
3371 American Rescue Plan Act 2021 0 0 1,000,000 1,262,849 1,262,849 0 3375 Statewide Parks Program (SPP) 0 0 5,970,000 181,290 181,290 0 3376 CA State Parks HCF Grant 0 0 0 0 0 0 3378 SB 2 Planning Grant Program 0 0 0 122,090 122,090 0 3379 Federal Lands Access (FLAP) 0 0 741,000 741,000 741,000 0 3380 CARES Act-Coronavirus Relief 0 0 0 0 0 0 3381 EEM State Grant 0 0 0 331,388 0 331,388
Total Subventions and Grants 0 0 7,711,000 2,638,617 2,307,229 331,388 Total Revenue 0 0 7,711,000 2,638,617 2,307,229 331,388 ExpensesDepartment 4850 Interfund Transfers
5122 Transfer Out-Cap Proj (321) 0 0 6,711,000 1,375,768 1,044,380 331,388 Refer to Capital Improvement Plan 5123 Transfer Out-Cap Proj (350) 0 0 1,000,000 1,262,849 1,262,849 0 Refer to Capital Improvement Plan Total Interfund Transfers 0 0 7,711,000 2,638,617 2,307,229 331,388 Total Expenses 0 0 7,711,000 2,638,617 2,307,229 331,388 GRANT FUNDING 0 0 0 0 0 0
New fund effective FY 21/22.Previously included in General Fund.
FY 2022-23 Proposed Budget June 6, 2022 Page | 82
FEMA AND OES REIMBURSEMENT
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 995Revenue
Subventions and Grants
3399 FEMA and OES Reimbursement 162,900 0 0 0 0 0
Total Subventions and Grants 162,900 0 0 0 0 0
Total Revenue 162,900 0 0 0 0 0
ExpensesDepartment 4850
Interfund Transfers
5105 Transfer Out-Street Impr (350) 162,900 0 0 0 0 0 FY 19/20 Emergency relief funding for Arroyo-Prairie drainage Total Interfund Transfers 162,900 0 0 0 0 0
Total Expenses 162,900 0 0 0 0 0
FEMA AND OES REIMBURSEMENT 0 0 0 0 0 0
FY 2022-23 Proposed Budget June 6, 2022 Page | 83
DEVELOPER IMPACT - GENERAL FACILITIES
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 340Revenue
Licenses and Permits
3471 Developer Impact- General Fac 23,492 24,032 20,000 20,000 22,000 22,000 Total Licenses and Permits 23,492 24,032 20,000 20,000 22,000 22,000 Use of Money and Property 3611 Interest On Bank Deposits 1,359 367 900 900 200 200 3638 Change in Fair Market Value 123 (276) 0 0 0 0 Total Use of Money and Property 1,482 91 900 900 200 200 Total Revenue 24,975 24,123 20,900 20,900 22,200 22,200 ExpensesDepartment 4344 Interfund Transfers
5102 Transfer Out-Cap Project (321) 61,900 0 0 0 0 0
Total Interfund Transfers 61,900 0 0 0 0 0
Total Expenses 61,900 0 0 0 0 0 DEVELOPER IMPACT - GENERAL FACILITIES (36,925) 24,123 20,900 20,900 22,200 22,200 FY 2022-23 Proposed Budget June 6, 2022 Page | 84
DEVELOPER IMPACT - CIRCULATION
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 341Revenue
Licenses and Permits
3471 Developer Impact- Circulation 67,939 81,648 58,000 58,000 60,000 60,000 Total Licenses and Permits 67,939 81,648 58,000 58,000 60,000 60,000 Use of Money and Property 3611 Interest On Bank Deposits 2,339 1,022 1,200 1,200 600 600 3638 Change in Fair Market Value 419 (663) 0 0 0 0 Total Use of Money and Property 2,758 359 1,200 1,200 600 600 Total Revenue 70,697 82,007 59,200 59,200 60,600 60,600 ExpensesDepartment 4344 Interfund Transfers
5110 Transfer Out-Street Impr (350) 11,660 0 0 0 0 0
Total Interfund Transfers 11,660 0 0 0 0 0
Total Expenses 11,660 0 0 0 0 0 DEVELOPER IMPACT - CIRCULATION 59,037 82,007 59,200 59,200 60,600 60,600 FY 2022-23 Proposed Budget June 6, 2022 Page | 85
DEVELOPER IMPACT - DRAINAGE
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 342Revenue
Licenses and Permits
3471 Developer Impact- Drainage 50,640 50,408 46,100 46,100 50,000 50,000 Total Licenses and Permits 50,640 50,408 46,100 46,100 50,000 50,000 Use of Money and Property 3611 Interest On Bank Deposits 6,359 1,958 3,500 3,500 1,000 1,000 3638 Change in Fair Market Value 1,147 (1,614) 0 0 0 0 Total Use of Money and Property 7,505 344 3,500 3,500 1,000 1,000 Total Revenue 58,146 50,752 49,600 49,600 51,000 51,000 ExpensesDepartment 4344 Interfund Transfers
5110 Transfer Out-Street Impr (350) 0 0 0 0 0 0
Total Interfund Transfers 0 0 0 0 0 0
Total Expenses 0 0 0 0 0 0 DEVELOPER IMPACT - DRAINAGE 58,146 50,752 49,600 49,600 51,000 51,000 FY 2022-23 Proposed Budget June 6, 2022 Page | 86
DEVELOPER IMPACT - PUBLIC FACILITIES
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 343Revenue
Licenses and Permits
3471 Developer Impact- Public Fac 67,193 57,587 60,300 60,300 60,000 60,000 Total Licenses and Permits 67,193 57,587 60,300 60,300 60,000 60,000 Use of Money and Property 3611 Interest On Bank Deposits 2,900 132 2,500 2,500 200 200 3638 Change in Fair Market Value (344) (218) 0 0 0 0 Total Use of Money and Property 2,556 (85) 2,500 2,500 200 200 Total Revenue 69,749 57,502 62,800 62,800 60,200 60,200 ExpensesDepartment 4344 Interfund Transfers
5102 Transfer Out-Cap Project (321) 416,396 9,197 0 0 0 0 Total Interfund Transfers 416,396 9,197 0 0 0 0
Total Expenses 416,396 9,197 0 0 0 0 DEVELOPER IMPACT - PUBLIC FACILITIES (346,647) 48,305 62,800 62,800 60,200 60,200 FY 2022-23 Proposed Budget June 6, 2022 Page | 87
DEVELOPER IMPACT - PARKLAND
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 344Revenue
Licenses and Permits
3471 Developer Impact- Parkland 77,923 66,781 23,800 23,800 60,000 60,000 Total Licenses and Permits 77,923 66,781 23,800 23,800 60,000 60,000 Use of Money and Property 3611 Interest On Bank Deposits 8,481 826 5,000 5,000 500 500 3638 Change in Fair Market Value 876 (1,571) 0 0 0 0 Total Use of Money and Property 9,357 (745) 5,000 5,000 500 500 Total Revenue 87,280 66,036 28,800 28,800 60,500 60,500 ExpensesDepartment 4344 Interfund Transfers
5102 Transfer Out-Cap Project (321) 352,109 36,544 0 0 0 200,000 Total Interfund Transfers 352,109 36,544 0 0 0 200,000
Total Expenses 352,109 36,544 0 0 0 200,000 DEVELOPER IMPACT - PARKLAND (264,829) 29,492 28,800 28,800 60,500 (139,500) FY 2022-23 Proposed Budget June 6, 2022 Page | 88
DEVELOPER IMPACT - FIRE SUPPRESSION
2019-20 2020-21 2021-22 2021-22 2021-22 2022-23
Acct # Title Actual Actual Adopted Adjusted Projected Proposed Comments Fund 345Revenue
Licenses and Permits
3471 Developer Impact - Fire 28,385 26,085 25,000 25,000 25,000 25,000 Total Licenses and Permits 28,385 26,085 25,000 25,000 25,000 25,000 Use of Money and Property 3611 Interest On Bank Deposits 6,628 1,931 3,700 3,700 800 800 3638 Change in Fair Market Value 1,122 (1,639) 0 0 0 0 Total Use of Money and Property 7,750 292 3,700 3,700 800 800 Total Revenue 36,134 26,378 28,700 28,700 25,800 25,800 Department 4344 Other Services and Charges
2702 Contribution to FPD 0 0 400,000 400,000 400,000 0 Fire Protection District Equipment Outlay Total Other Services and Charges 0 0 400,000 400,000 400,000 0 Total Expenses 0 0 400,000 400,000 400,000 0
DEVELOPER IMPACT - FIRE SUPPRESSION 36,134 26,378 (371,300) (371,300) (374,200) 25,800 FY 2022-23 Proposed Budget June 6, 2022 Page | 89
Summary of Capital Projects Available Funds Available Funds Available Funds Available Funds Available Funds Available Funds Other Gas Tax PEG Measure Y CDBG Grants
2022-23 110 110 250 250 110 271 276 295 296 298 299 344 Account Project
Proposed
Budget Fund Balance Reserves Fund Balance Reserves MWD RMRA Local DIVCA Fees TOT HUD Various Parkland 350-4350-3620 Street / Drainage Improvements 2,025,000 621,000 - 250,000 - - 119,100 409,900 - 625,000 - - - 350-4350-3645 Crack Seal City Streets 100,000 100,000 - - - - - - - - - - - 350-4350-3649 Citywide Line Striping 50,000 50,000 - - - - - - - - - - - Total Street Improvements: 2,175,000 771,000 - 250,000 - - 119,100 409,900 - 625,000 - - - 321-4346-2925 Rathbun Creek Trail 85,000 - - - - - - - - 85,000 - - - 321-4346-2927 Rathbun Creek / Moonridge Restroom 600,000 - - - - - - - - 400,000 - - 200,000 321-4346-2930 Sidewalk Improvements 100,000 100,000 - - - - - - - - - - - 321-4346-3637 Stanfield "SMORE" Project 398,772 - - - - - - - - 67,384 - 331,388 - 321-4346-3639 Stanfield Boardwalk Improvements 1,000,000 - - - - 500,000 - - - 500,000 - - - 321-4346-3640 Broadcast Equipment 200,000 - - - - - - - 200,000 - - - - 321-4346-3900 Vehicle Acquisitions / Replacements 100,000 91,508 8,492 - - - - - - - - - - 321-4346-3901 Equipment Acquisitions / Replacements 400,000 400,000 - - - - - - - - - - - 321-4346-3903 Park Improvements 100,000 - - - - - - - - 100,000 - - - 321-4346-3906 Refinishing Existing Wood Structures 40,000 40,000 - - - - - - - - - - - 321-4346-3961 Civic Center Repairs / Upgrades 795,000 795,000 - - - - - - - - - - - 321-4346-3922 Civic Center ADA Compliance 256,567 - - - - - - - - - 256,567 - - 321-4346-3978 Christmas Tree Lot Improvements 150,000 - - - - - - - - 150,000 - - - 321-4346-3979 Knickerbocker Channel Fence Replacement 75,000 - - - - - - - - 75,000 - - - Total Other Capital Improvements: 4,300,339 1,426,508 8,492 - - 500,000 - - 200,000 1,377,384 256,567 331,388 200,000 321-4555-2240 Sanitation Infrastructure 270,000 - - 270,000 - - - - - - - - - 321-4555-3980 System Master Plan and Mapping 450,000 - - 450,000 - - - - - - - - - 321-4555-3990 Jy Bird Main Replacement 500,000 - - 500,000 - - - - - - - - - 321-4555-3992 Vehicle Acquisitions / Replacements 50,000 - - - 50,000 - - - - - - - - 321-4555-3996 I&I Reduction Project Phase I 110,750 - - 110,750 - - - - - - - - - Total Sanitation Improvements: 1,380,750 - - 1,330,750 50,000 - - - - - - - - Total All Projects: $ 7,856,089 $ 2,197,508 $ 8,492 $ 1,580,750 $ 50,000 $ 500,000 $ 119,100 $ 409,900 $ 200,000 $ 2,002,384 $ 256,567 $ 331,388 $ 200,000 General Fund Sanitation Measure I Dev. Fees
FY 2022-23 Proposed Budget June 6, 2022 Page | 90
CAPITAL PROJECTS FUND
2018-19 2019-20 2020-21 2021-22 2021-22 2021-22 2022-23 Acct # Title Actual Actual Actual Adopted Adjusted Projected Proposed Comments Fund 321Revenue
Subventions and Grants
3384 Inter-Agency Cap Contr TIMF 0 0 0 125,000 125,000 125,000 0 BBLTBID Tourism Impact Mitigation Fund Total Subventions and Grants 0 0 0 125,000 125,000 125,000 0 Interfund Transfers 4101 Transfer In-General (110) 221,190 193,511 40,892 240,000 260,873 260,873 1,426,508 4102 Transfer In-Sanitation (250) 172,891 191,650 104,255 977,250 1,018,506 1,018,506 1,380,750 4103 Transfer In-AQMD (281) 0 0 0 90,000 90,000 90,000 0 AB2766 Air Pollution Trust funds 4104 Transfer In-Refuse (550) 0 15,008 34,230 135,000 135,000 135,000 0 4109 Transfer In-Grants (299) 0 0 0 6,711,000 1,375,768 1,044,380 331,388 Grant funding 4120 Transfer In-CDBG (298) 0 0 0 133,275 256,567 0 256,567 ADA Funding4121 Transfer In-Gen Fund Reserves 108,919 220,416 0 200,000 200,000 200,000 8,492 4122 Transfer In-Gen Fund Other 22,338 0 102,189 0 0 0 500,000 Grants & Interagency Contributions 4124 Transfer In from PEG (295) 0 0 0 300,000 300,000 0 200,000 DIVCA Fees4126 Transfer In-Measure Y (296) 206,655 686,407 1,242,419 850,950 802,422 773,700 1,377,384 4127 Transfer In-LTF (290) 81,760 46,571 694,992 0 782,143 782,141 0 Grant funding 4130 Transfer In-Dev Gen Fac (340) 0 61,900 0 0 0 0 0 Developer Impact Fees4133 Transfer In-Dev Pub Fac (343) 0 416,396 9,197 0 0 0 0 Developer Impact Fees4134 Transfer In-Dev Park (344) 0 352,109 36,544 0 0 0 200,000 Developer Impact Fees Total Interfund Transfers 813,754 2,183,968 2,264,717 9,637,475 5,221,279 4,304,600 5,681,089 Total Revenue 813,754 2,183,968 2,264,717 9,762,475 5,346,279 4,429,600 5,681,089 ExpensesDepartment 4346 Capital Outlay
2923 Clean Bear Site No. 2 21,040 0 0 0 0 0 0
2925 Rathbun Creek Trail 6,010 270,788 65,132 0 0 0 85,000 2926 Rathbun Trail Ph 1B Land Acq 80,756 329,692 5,642 0 0 0 0 2927 Rathbun Ck/Moonridge Restroom 0 0 0 0 0 0 600,000
2928 Building Demo - Iris Drive 0 0 0 85,000 85,000 85,000 0 2930 Sidewalk Improvements 0 0 0 0 0 0 100,000 2950 General Plan Housing Element 0 0 37,910 0 122,090 122,090 0 3637 Stanfield "SMORE" Project 0 0 0 0 360,112 0 398,772 3638 "SMORE" Division Creek Project 0 0 0 0 0 0 0
3639 Stanfield Boardwalk Improvmnts 0 0 0 0 0 0 1,000,000 3640 Broadcast Equipment 0 0 0 300,000 300,000 0 200,000 3667 Expand Vllg Parking Capacity 5,858 8,365 2,228 0 0 0 0 3668 Vets Park Pkg Lot Rehab 4,080 234,707 0 0 0 0 0
3900 Vehicle Acq/Replacements 70,345 96,722 0 250,000 250,000 250,000 100,000 3901 Equipment Acq/Replacements 21,481 53,884 0 0 0 0 400,000 3903 Park Improvements 0 0 0 6,191,550 281,550 281,550 100,000 3904 Electric Vehicle Charging Stations 0 0 0 125,000 125,000 125,000 0 3906 Citywide Structure Refinishing 0 0 0 40,000 40,000 40,000 40,000 Refer to Capital Improvement Plan for detailed project information and funding.
FY 2022-23 Proposed Budget June 6, 2022 Page | 91
CAPITAL PROJECTS FUND
2018-19 2019-20 2020-21 2021-22 2021-22 2021-22 2022-23 Acct # Title Actual Actual Actual Adopted Adjusted Projected Proposed Comments Fund 321
3922 Civic Center ADA Upgrades 3,949 500 0 133,275 256,567 0 256,567 3923 Animal Shelter Improvements 77,896 63,031 7,000 80,000 80,000 80,000 0 3944 Stanfield Restroom Facility 0 0 0 250,000 250,000 250,000 0 3945 Stanfield Connectivity Project 41,136 93,143 1,154,773 0 0 0 0 3946 Happy Hill Trail 0 0 0 0 24,000 24,000 0
3947 Village Recycling Containers 0 50,729 0 0 0 0 0
3948 Village Wayfinding Signage Imp 20,678 35,901 1,580 100,000 100,000 100,000 0 3959 Alpine Pedal Path Rathbun Land 0 8,270 0 0 0 0 0
3961 Civic Center Repairs/Upgrades 4,246 486,198 0 85,000 85,000 85,000 795,000 3963 Software Development-ESRI GIS 28,000 0 0 0 0 0 0 3964 Message Boards Vllg 0 0 0 0 0 0 0 3965 Message Boards Blvd 0 0 100,759 0 0 0 0
3966 Network Enhancements 0 37,612 38,991 35,000 55,873 55,873 0 3967 Alpine/Rathbun Extension 101,192 133,918 141,250 0 802,181 802,181 0 3968 PAC Drainage Improvements 0 50,805 290 0 0 0 0 3972 Portable Message Boards 18,574 19,005 0 0 0 0 0
3977 Bartlett Pkg Lot Improvements 62,500 4,479 0 0 0 0 0 3978 Christmas Tree Lot Improvement 0 0 0 0 0 0 150,000 3979 Knickerbocker-Penn Improvement 53,800 0 0 0 0 0 75,000 3990 Castle Rock Trailhead Improvements 19,321 14,569 0 1,110,400 1,110,400 1,110,400 0 3991 Castle Rock Trailhead Land Acq. 0 0 604,907 0 0 0 0 Total Capital Outlay 640,862 1,992,318 2,160,462 8,785,225 4,327,773 3,411,094 4,300,339 Department 4555
2240 Sanitation Infrastructure 119,016 0 34,605 370,000 411,256 411,256 270,000 3980 System Master Plan and Mapping 0 0 0 0 0 0 450,000 3990 Jay Bird Main Replacement 0 0 0 0 0 0 500,000
3992 Vehicle Replacements 0 48,390 0 0 0 0 50,000
3993 Equipment Replacement 53,875 56,702 0 496,500 496,500 496,500 0 3994 Rehab Sewer Ponds 0 62,558 0 0 0 0 0 3995 Bartlett Pkg Lot Mainline 0 24,000 0 0 0 0 0 3996 I&I Reduction Project Phase I 0 0 69,650 110,750 110,750 110,750 110,750 Total Capital Outlay 172,891 191,650 104,255 977,250 1,018,506 1,018,506 1,380,750 Total Expenses 813,754 2,183,968 2,264,717 9,762,475 5,346,279 4,429,600 5,681,089 CAPITAL PROJECTS FUND 0 0 0 0 0 0 0 Refer to Capital Improvement Plan for detailed project information and funding.Refer to Capital Improvement Plan for detailed project information and funding.
FY 2022-23 Proposed Budget June 6, 2022 Page | 92
STREET IMPROVEMENT FUND
2018-19 2019-20 2020-21 2021-22 2021-22 2021-22 2022-23 Acct # Title Actual Actual Actual Adopted Adjusted Projected Proposed Comments Fund 350Revenue
Interfund Transfers
4101 Transfer In-General (110) 410,701 277,739 134,665 4,160,980 3,879,851 3,879,851 771,000 4102 Transfer In-Sanitation (250) 240,793 259,207 250,000 250,000 250,000 250,000 250,000 4103 Transfer In-Meas I Local (276) 347,154 380,416 506,071 391,200 391,200 391,200 409,900 4105 Transfer In-LTF (290) 121,348 0 0 0 0 0 0
4107 Transfer In-Meas I Major (277) 0 0 0 3,200,000 3,200,000 3,200,000 0 4109 Transfer In-Grants (299) 0 0 0 1,000,000 1,262,849 1,262,849 0 4110 Transfer In-RMRA (271) 83,810 91,230 123,444 106,700 106,700 106,700 119,100 4121 Transfer In-Gen Fund Reserves 167,475 562,098 121,820 0 0 0 0 4122 Transfer In-Gen Fund Other 0 11,880 0 0 0 0 0
4126 Transfer In-Measure Y (296) 107,810 11,097 102,501 1,459,400 1,459,400 1,459,400 625,000 4131 Transfer In-Dev Imp Circ (341) 150,610 11,660 0 0 0 0 0 4135 Transfer In-Disaster Rec (995) 0 162,900 0 0 0 0 0 Total Interfund Transfers 1,629,701 1,768,227 1,238,501 10,568,280 10,550,000 10,550,000 2,175,000 Total Revenue 1,629,701 1,768,227 1,238,501 10,568,280 10,550,000 10,550,000 2,175,000 ExpensesDepartment 4350 Capital Outlay
3539 Village Dr. Improvements 31,315 0 0 0 0 0 0
3540 Pine Knot Dr. Rehab 23,102 0 0 0 0 0 0
3541 Catalina Rehab 72,049 0 0 0 0 0 0
3542 Fox Farm Rehab 100,886 0 0 0 0 0 0
3545 Crack Sealing Project 0 0 0 100,000 100,000 100,000 100,000 3546 East Landing/Lakeview Drainage 0 0 247,700 0 0 0 0 3547 Bonanza Trail Drainage Improve 0 0 21,260 0 0 0 0
3548 Arroyo & Prairie Drainage 0 197,455 0 0 0 0 0
3549 Citywide Striping 0 0 0 50,000 50,000 50,000 50,000 3550 Big Bear-Moonridge Chip Seal 39,000 0 0 0 0 0 0
3551 Balboa Lane Rehab 72,591 0 0 0 0 0 0
3552 Berkley Lane Rehab 39,457 0 0 0 0 0 0
3553 Boulder Bay Court Rehab 73,119 0 0 0 0 0 0
3554 Bow Canyon Court Rehab 16,370 0 0 0 0 0 0
3555 Bow Canyon Lane Rehab 9,549 0 0 0 0 0 0
3556 Chipmunk Lane Rehab 239,801 0 0 0 0 0 0
3557 Elgin Road Rehab 42,600 0 0 0 0 0 0
3558 Knoll Road Rehab 59,028 0 0 0 0 0 0
3559 Homestead Lane Rehab 14,946 0 0 0 0 0 0
3560 Red Oak Lane Rehab 13,634 0 0 0 0 0 0
3561 Lakeview Court Rehab 54,360 0 0 0 0 0 0
3562 Manzanita Court Rehab 19,560 0 0 0 0 0 0
3563 Marin Road Rehab 24,977 0 0 0 0 0 0
3564 Meadowhill Place Rehab 24,441 0 0 0 0 0 0
Refer to Capital Improvement Plan for detailed project information and funding.Refer to Capital Improvement Plan for detailed project information and funding.
FY 2022-23 Proposed Budget June 6, 2022 Page | 93
STREET IMPROVEMENT FUND
2018-19 2019-20 2020-21 2021-22 2021-22 2021-22 2022-23 Acct # Title Actual Actual Actual Adopted Adjusted Projected Proposed Comments Fund 350
3565 Mendocino Drive Rehab 82,775 0 0 0 0 0 0 3566 Sand Canyon Court Rehab 15,714 0 0 0 0 0 0 3567 Short Lane Rehab 13,408 0 0 0 0 0 0 3568 Siskiyou Drive Rehab 44,870 0 0 0 0 0 0 3569 Swan Drive Rehab 22,987 0 0 0 0 0 0 3570 Clubview Drive Rehab 54,295 0 0 0 0 0 0 3571 Cougar/Sonoma Improvements 27,286 0 139,180 0 0 0 0 3572 Moonridge Road Improvements 0 605,641 0 0 0 0 0 3573 Monterey Street Improvements 0 304,392 0 0 0 0 0 3574 Ridgecrest Drive Improvements 0 151,472 0 0 0 0 0
3575 Colusa Drive Improvements 0 347,706 0 0 0 0 0
3576 Colusa Lane Improvements 0 43,357 0 0 0 0 0
3577 Colusa Way Improvements 0 36,310 0 0 0 0 0
3578 Blvd/Moonridge Intersection 0 16,625 0 0 0 0 0
3579 Cottage Lane Improvements 0 6,277 0 0 35,878 35,878 0 3580 Lagunita Lane Improvements 0 0 136,591 0 0 0 0
3581 Francis Way Improvements 0 0 40,487 0 0 0 0
3582 Moonridge Rd(Sheephorn to End) 0 0 334,877 0 0 0 0 3583 Sahuaro Way Improvements 0 0 94,169 0 11,300 11,300 0 3584 Gibralter Landing Improvements 0 0 45,794 0 0 0 0
3585 Gibralter Road Improvements 0 0 70,991 0 0 0 0
3586 Lowe Dr Improvements 0 0 0 0 11,686 11,686 0
3587 Rueda Ln Improvements 0 0 0 0 28,747 28,747 0
3588 Rayo Ln Improvements 0 0 0 0 15,912 15,912 0
3589 Blue Jay Improvements 0 0 0 0 46,072 46,072 0
3590 North Bay Dr Improvements 0 0 0 0 69,430 69,430 0
3591 Metcalf Ln Improvements 0 0 0 0 20,740 20,740 0
3592 Lintner Rd Improvements 0 0 0 0 25,384 25,384 0
3593 Daisy Ln Improvements 0 0 0 0 17,998 17,998 0
3594 Delamar Dr Improvements 0 0 0 0 13,621 13,621 0
3595 Poppy Way Improvements 0 0 0 0 15,590 15,590 0
3596 Bayview Rd Improvements 0 0 0 0 13,114 13,114 0
3597 Forest Rd Improvements 0 0 0 0 179,014 179,014 0
3598 Gibraltor Ln Improvements 0 0 0 0 18,770 18,770 0
3599 Oak St Improvements 0 0 0 0 97,715 97,715 0
3600 Fox Dr Improvements 0 0 0 0 22,209 22,209 0 3601 Sheephorn Rd Improvements 0 0 0 0 123,589 123,589 0 3602 Yosemite Dr Improvements 0 0 0 0 311,677 311,677 0 3603 Sand Canyon Rd Improvements 0 0 0 0 185,897 185,897 0 3604 Georgia St Improvements 0 0 0 0 56,995 56,995 0 3620 Street/Drainage Improvements 0 0 9,938 1,400,000 78,662 78,662 2,025,000 3633 Sidewalk - Edgemoor to Cienega 71,356 0 0 0 0 0 0 3634 Sidewalk - Stanfield-Division 87,153 0 0 0 0 0 0 3636 Moonridge Realign/Roundabouts 150,610 47,895 96,465 9,018,280 9,000,000 9,000,000 0 3637 Stanfield "SMORE" Project 88,311 11,097 1,050 0 0 0 0 3638 "SMORE" Division Creek Project 150 0 0 0 0 0 0
Refer to Capital Improvement Plan for detailed project information and funding.
FY 2022-23 Proposed Budget June 6, 2022 Page | 94
STREET IMPROVEMENT FUND
2018-19 2019-20 2020-21 2021-22 2021-22 2021-22 2022-23 Acct # Title Actual Actual Actual Adopted Adjusted Projected Proposed Comments Fund 350
Total Capital Outlay 1,629,701 1,768,227 1,238,501 10,568,280 10,550,000 10,550,000 2,175,000 Total Expenses 1,629,701 1,768,227 1,238,501 10,568,280 10,550,000 10,550,000 2,175,000 STREET IMPROVEMENT FUND 0 0 0 0 0 0 0 FY 2022-23 Proposed Budget June 6, 2022 Page | 95
City of Big Bear Lake
5‐Year Capital Replacement / Improvement Plan (CIP)
Fiscal Year 2022‐23 through 2026‐27
No. Project Name 22/23 23/24 24/25 25/26 26/27 5‐Year Total
STREETS
A.1 Annual Street Rehabilitation 1,400,000 $ $ 1,400,000 $ 1,400,000 $ 1,400,000 $ 1,400,000 $ 7,000,000 A.2 Annual Crack Seal of City Streets 100,000 $ $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 A.3 Annual Citywide Line Striping 50,000 $ $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 250,000 A.4 Street Improvements ‐ Adjacent to Moonridge Corridor 400,000 $ ‐ $ ‐ $ ‐ $ ‐ $ $ 400,000 A.5 Drainage Improvements ‐ Fir Avenue; Moonridge to Rathbun 225,000 $ ‐ $ ‐ $ ‐ $ ‐ $ $ 225,000 $ 2,175,000 $ 1,550,000 $ 1,550,000 $ 1,550,000 $ 1,550,000 $ 8,375,000 Proposed FundingGeneral Fund 771,000 $ $ 751,480 $ 730,000 $ 706,950 $ 680,970 $ 3,640,400 Sanitation Fund 250,000 $ $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 1,250,000 Measure I ‐ Local 409,900 $ $ 424,300 $ 439,200 $ 454,400 $ 470,400 $ 2,198,200 Measure I ‐ MLHP $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ RMRA 119,100 $ $ 124,220 $ 130,800 $ 138,650 $ 148,630 $ 661,400 Local Transportation Grants $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ Street Improvement Reserves $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ Inter‐Agency Capital Contribution ‐ DWP $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ Development Impact Fees ‐ Circulation $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ American Rescue Plan Act (ARPA) $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ Measure Y TOT 625,000 $ ‐ $ ‐ $ ‐ $ ‐ $ $ 625,000 $ 2,175,000 $ 1,550,000 $ 1,550,000 $ 1,550,000 $ 1,550,000 $ 8,375,000
FACILITIES
B.1 Civic Center Fire Alarm Upgrade 35,000 $ ‐ $ ‐ $ ‐ $ ‐ $ $ 35,000 B.2 Performing Arts Center Restroom Improvements 256,567 $ ‐ $ ‐ $ ‐ $ ‐ $ $ 256,567 B.3 Citywide Refinishing of Existing Wood Structures 40,000 $ $ 40,000 $ 40,000 $ 40,000 $ 40,000 $ 200,000 B.4 Install Training Room Broadcast Equipment $ ‐ ‐ $ $ ‐ 150,000 $ ‐ $ $ 150,000 B.5 Integrate PAC Equipment for Live Meeting Broadcast $ ‐ ‐ $ ‐ $ ‐ $ $ 200,000 $ 200,000 B.6 Bartlett Parking Lot Lighting Upgrades $ ‐ ‐ $ $ ‐ 393,750 $ ‐ $ $ 393,750 B.7 Rathbun Creek Trail / Moonridge Corridor Restroom 600,000 $ ‐ $ ‐ $ ‐ $ ‐ $ $ 600,000 B.8 Village Drive and Stocker Road Sidewalk Improvements $ ‐ ‐ $ $ ‐ 275,000 $ ‐ $ $ 275,000 B.9 Citywide Sidewalk Repair and Replacement 100,000 $ $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 300,000 B.10 Civic Center Roof Replacement 350,000 $ ‐ $ ‐ $ ‐ $ ‐ $ $ 350,000 B.11 Civic Center Generator & ATS Replacement 335,000 $ ‐ $ ‐ $ ‐ $ ‐ $ $ 335,000 B.12 Christmas Tree Lot Improvements ‐ Concept/Predesign 150,000 $ ‐ $ ‐ $ ‐ $ ‐ $ $ 150,000 B.13 Performing Arts Center Drainage Improvements ‐ Design 75,000 $ ‐ $ ‐ $ ‐ $ ‐ $ $ 75,000 B.14 Upgrade Hofert Hall Equipment for Live Meeting Broadcast 200,000 $ ‐ $ ‐ $ ‐ $ ‐ $ $ 200,000 $ 2,141,567 $ 90,000 $ 908,750 $ 90,000 $ 290,000 $ 3,520,317 Proposed FundingGeneral Fund 935,000 $ $ 90,000 $ 90,000 $ 90,000 $ 90,000 $ 1,295,000 Measure Y TOT 550,000 $ ‐ $ $ ‐ 668,750 $ ‐ $ $ 1,218,750 Refuse Fund $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ Development Impact Fees ‐ Parkland 200,000 $ ‐ $ ‐ $ ‐ $ ‐ $ $ 200,000
FISCAL YEAR
FY 2022-23 Proposed Budget June 6, 2022 Appendix A-1
No. Project Name 22/23 23/24 24/25 25/26 26/27 5‐Year Total
FISCAL YEAR
Air Pollution Trust Funds (AB 2766) $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ Community Development Block Grant 256,567 $ ‐ $ ‐ $ ‐ $ ‐ $ $ 256,567 FLAP Grant $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ PEG Access Fund 200,000 $ ‐ $ $ ‐ 150,000 $ $ 200,000 $ 550,000 Development Impact Fees ‐ General Facilities $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ Development Impact Fees ‐ Public Facilities $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ $ 2,141,567 $ 90,000 $ 908,750 $ 90,000 $ 290,000 $ 3,520,317
TRAILS/PARKS
C.1 Boulder Bay Park Walkway Improvements $ ‐ $ ‐ 189,550 $ ‐ $ ‐ $ $ 189,550 C.2 Boulder Bay Park Concrete Curb $ ‐ $ ‐ 56,000 $ ‐ $ ‐ $ $ 56,000 C.3 Veteran's Park Parking Lot Lighting ‐ $ ‐ $ $ ‐ 165,000 $ ‐ $ $ 165,000 C.4 Gazebo at Boulder Bay Park $ ‐ ‐ $ $ ‐ 150,000 $ ‐ $ $ 150,000 C.5 Rathbun Creek Trail Phase 3 45,000 $ ‐ $ $ ‐ 1,591,600 $ ‐ $ $ 1,636,600 C.6 SMORE Trail Part I 398,772 $ ‐ $ ‐ $ ‐ $ ‐ $ $ 398,772 C.7 Rathbun Creek Trail Head Restroom and Parking Lot $ ‐ ‐ $ ‐ $ $ ‐ 660,000 $ $ 660,000 C.8 SMORE Trail Part II ‐ Division Creek $ ‐ $ ‐ 610,000 $ ‐ $ ‐ $ $ 610,000 C.9 Stanfield Boardwalk Improvements 1,000,000 $ ‐ $ ‐ $ ‐ $ ‐ $ $ 1,000,000 C.10 Rathbun Creek Trail Segment 2 40,000 $ ‐ $ ‐ $ ‐ $ $ 1,160,000 $ 1,200,000 C.11 Knickerbocker Channel Fence Replacement 75,000 $ ‐ $ ‐ $ ‐ $ ‐ $ $ 75,000 C.12 SMORE Park Concepts 100,000 $ ‐ $ ‐ $ ‐ $ ‐ $ $ 100,000 $ 1,658,772 $ 855,550 $ 1,906,600 $ 660,000 $ 1,160,000 $ 6,240,922 Proposed FundingGeneral Fund $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ Measure Y TOT 827,384 $ $ 821,562 $ 1,906,600 $ 660,000 $ 1,160,000 $ 5,375,546 CDBG $ ‐ $ ‐ 33,988 $ ‐ $ ‐ $ $ 33,988 MWD Contribution 500,000 $ ‐ $ ‐ $ ‐ $ ‐ $ $ 500,000 EEM Grant 331,388 $ ‐ $ ‐ $ ‐ $ ‐ $ $ 331,388 Tourism Impact Mitigation Fund (TIMF) $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ $ 1,658,772 $ 855,550 $ 1,906,600 $ 660,000 $ 1,160,000 $ 6,240,922
SANITATION
D.1 Sanitary Sewer Cured‐in‐Place Pipe (CIPP) $ 125,000 $ 125,000 $ 125,000 $ 125,000 $ 125,000 $ 625,000 D.2 Generator and Automatic Transfer Switch (ATS) Replacement 75,000 $ $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 D.3 Wet Well Rehabilitation 70,000 $ $ 70,000 $ 70,000 $ 70,000 $ 70,000 $ 350,000 D.4 Inflow and Infiltration Reduction Project 110,750 $ $ 110,750 $ 110,750 $ 110,750 $ 110,750 $ 553,750 D.5 Jay Bird Lane Sanitary Sewer Main Replacement 500,000 $ ‐ $ ‐ $ ‐ $ ‐ $ $ 500,000 D.6 System Master Plan and Mapping 450,000 $ ‐ $ ‐ $ ‐ $ ‐ $ $ 450,000 $ 1,330,750 $ 380,750 $ 380,750 $ 380,750 $ 380,750 $ 2,853,750 Proposed FundingSanitation Fund 1,330,750 $ $ 380,750 $ 380,750 $ 380,750 $ 380,750 $ 2,853,750 $ 1,330,750 $ 380,750 $ 380,750 $ 380,750 $ 380,750 $ 2,853,750
EQUIPMENT AND VEHICLES
E.1 Vehicle Replacements $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 750,000 E.2 Heavy Equipment 400,000 $ $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 1,000,000 $ 550,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 1,750,000 FY 2022-23 Proposed Budget June 6, 2022 Appendix A-2
No. Project Name 22/23 23/24 24/25 25/26 26/27 5‐Year Total
FISCAL YEAR
Proposed FundingGeneral Fund $ 491,508 $ 250,000 $ 300,000 $ 300,000 $ 300,000 $ 1,641,508 General Fund Equipment Reserve $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ General Fund Vehicle Reserve $ ‐ 8,492 $ ‐ $ ‐ $ ‐ $ $ 8,492 Refuse Fund Reserve $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ Sanitation Fund $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ Sanitation Equipment Reserve $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ Sanitation Vehicle Reserve 50,000 $ $ ‐ 50,000 $ ‐ $ ‐ $ $ 100,000 $ 550,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 1,750,000 TOTAL PLANNED EXPENDITURES 7,856,089 $ $ 3,176,300 $ 5,046,100 $ 2,980,750 $ 3,680,750 $ 22,739,989 Total Proposed Funding
General Fund 2,197,508 $ $ 1,091,480 $ 1,120,000 $ 1,096,950 $ 1,070,970 $ 6,576,908 Sanitation Fund 1,580,750 $ $ 630,750 $ 630,750 $ 630,750 $ 630,750 $ 4,103,750 Refuse Fund $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ Measure I ‐ Local 409,900 $ $ 424,300 $ 439,200 $ 454,400 $ 470,400 $ 2,198,200 Measure I ‐ MLHP $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ RMRA 119,100 $ $ 124,220 $ 130,800 $ 138,650 $ 148,630 $ 661,400Local Transportation TDA Grant $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ Street Improvement Reserves $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ Inter‐Agency Capital Contribution ‐ DWP $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ Development Impact Fees ‐ Circulation $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ American Rescue Plan Act (ARPA) $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ Measure Y TOT 2,002,384 $ $ 821,562 $ 2,575,350 $ 660,000 $ 1,160,000 $ 7,219,296 Air Pollution Trust Funds (AB 2766) $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ Community Development Block Grant 256,567 $ $ ‐ 33,988 $ ‐ $ ‐ $ $ 290,555 Tourism Impact Mitigation Fund (TIMF) $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ FLAP Grant $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ PEG Access Fund 200,000 $ ‐ $ $ ‐ 150,000 $ $ 200,000 $ 550,000 Development Impact Fees ‐ General Facilities $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ Development Impact Fees ‐ Public Facilities $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ Development Impact Fees ‐ Parkland 200,000 $ ‐ $ ‐ $ ‐ $ ‐ $ $ 200,000 Statewide Park Program (SPP) Grant $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ Inter‐Agency Capital Contribution ‐ MWD 500,000 $ ‐ $ ‐ $ ‐ $ ‐ $ $ 500,000 EEM Grant 331,388 $ ‐ $ ‐ $ ‐ $ ‐ $ $ 331,388 General Fund Equipment Reserve $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ General Fund Vehicle Reserve 8,492 $ ‐ $ ‐ $ ‐ $ ‐ $ $ 8,492 Refuse Fund Reserve $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ Sanitation Equipment Reserve $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ Sanitation Vehicle Reserve 50,000 $ $ ‐ 50,000 $ ‐ $ ‐ $ $ 100,000 $ 7,856,089 $ 3,176,300 $ 5,046,100 $ 2,980,750 $ 3,680,750 $ 22,739,989 FY 2022-23 Proposed Budget June 6, 2022 Appendix A-3
5‐Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 22/23 ‐ 26/27
PROJECT NO.: A.1 PROJECT STATUS: Design
PROJECT COST: $ 7,000,000 FISCAL YEAR: Annual FUNDING:
Funding Year FY 22/23: FY 23/24: FY 24/25: FY 25/26: FY 26/27: 5‐ Year Total Source
Measure I‐ Local $ 409,900 $ 424,300 $ 439,200 $ 454,400 $ 470,400 $ 2,198,200 Sanitation $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 1,250,000 General Fund $ 621,000 $ 601,480 $ 580,000 $ 556,950 $ 530,970 $ 2,890,400 RMRA $ 119,100 $ 124,220 $ 130,800 $ 138,650 $ 148,630 $ 661,400 TOTAL $ 1,400,000 $ 1,400,000 $ 1,400,000 $ 1,400,000 $ 1,400,000 $ 7,000,000 Expenditures
Environmental $ ‐ $ ‐ Permitting $ ‐ $ ‐ Design $ ‐ $ ‐ ROW $ ‐ $ ‐ Construction $ 1,400,000 $ 1,400,000 $ 1,400,000 $ 1,400,000 $ 1,400,000 $ 7,000,000 TOTAL $ 1,400,000 $ 1,400,000 $ 1,400,000 $ 1,400,000 $ 1,400,000 $ 7,000,000
MAP PICTURE
Annual Street Rehabilitation
SCOPE/DESCRIPTION JUSTIFICATION
STREETS
On‐going Operating & Maintenance Impact: Reduced maintenance for potholing, asphalt patches.
Permits/ Easements Needed: Notice of Exemption
Measure I, RMRA, General, Sani
Milling of existing asphalt, replacement of old metal pipe culverts, reconstruction of storm drain inlets and headwalls, curb and gutter, replacement of street signs, and pavement of streets. Can do approximately 4 miles of residential street without the use of cement treated base.
The City performs an annual rehabilitation of the asphalt surface of various streets with priority based on streets with low Pavement Condition Index (PCI) values. This
project improves the life cycle of the streets by improving drainage, adding base, and paving streets.
FY 2022-23 Proposed Budget June 6, 2022 Appendix A-4
5‐Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 22/23 ‐ 26/27
PROJECT NO.: A.2 PROJECT STATUS: Design
PROJECT COST: $ 500,000 FISCAL YEAR: Annual FUNDING: General Funding Year FY 22/23: FY 23/24: FY 24/25: FY 25/26: FY 26/27: 5‐ Year Total Source
General Fund $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 TOTAL
Expenditures
Environmental $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Permitting $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Design $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ ROW $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Construction $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 TOTAL $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000
MAP PICTURE
Permits/ Easements Needed: Notice of Exemption
On‐going Operating & Maintenance Impact: Reduce cost needed for full street rehabilitation.
Annual Crack Seal of City Streets
SCOPE/DESCRIPTION JUSTIFICATION
STREETS
Crack seal and slurry seal asphalt pavement on City streets.
Crack seal is part of a comprenhensive pavement
maintenance plan. Streets will be prioritized for crack seal based on the pavement condition index (PCI) rating. This provides a longer life cycle for the pavement and reduces costs for rehabilitation.
FY 2022-23 Proposed Budget June 6, 2022 Appendix A-5
5‐Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 22/23 ‐ 26/27
PROJECT NO.: A.3 PROJECT STATUS: Construction
PROJECT COST: $ 250,000 FISCAL YEAR: Annual FUNDING: General Funding Year FY 22/23: FY 23/24: FY 24/25: FY 25/26: FY 26/27: 5‐ Year Total Source
General Fund $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 250,000 TOTAL $ 250,000
Expenditures
Environmental $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Permitting $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Design $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ ROW $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Construction $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 250,000 TOTAL $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 250,000 On‐going Operating & Maintenance Impact: Reduce impact on Public Works time.
MAP PICTURE
Permits/ Easements Needed: Notice of Exemption.
Annual Citywide Line Striping
SCOPE/DESCRIPTION JUSTIFICATION
STREETS
Striping of City streets, lane markings, long line striping, , and parking areas. Approximately 100,000 linear feet of long lines‐ yellow, fog, and skip lines. Currently, it takes 5 employees 5 weeks to stripe the city plus the $7,000 cost of materials to do the work in‐house.
Every year Public Works performs the restriping of streets, stop bars, legends, parking areas and bicycle shared lane markings. The current machine is made to stripe parking lots, resulting in "wobbly" long lines. Contracting this work would result in a more professional finish product of long line striping, and greatly reduce staff time spent striping.
FY 2022-23 Proposed Budget June 6, 2022 Appendix A-6
5‐Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 22/23 ‐ 26/27
PROJECT NO.: A.4 PROJECT STATUS: Design
PROJECT COST: $ 400,000 FISCAL YEAR: 22/23 FUNDING: Measure Y TOT Funding Year FY 22/23: FY 23/24: FY 24/25: FY 25/26: FY 26/27: 5‐ Year Total Source
Measure Y TOT $ 400,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 400,000 TOTAL $ 400,000
Expenditures
Environmental $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Permitting $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Design $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ ROW $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Construction $ 400,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 400,000 TOTAL $ 400,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 400,000 On‐going Operating & Maintenance Impact: Snow removal will be required.
Permits/ Easements Needed: Notice of Exemption.
MAP PICTURE
Street Improvements ‐ Adjacent to Moonridge Corridor
STREETS
SCOPE/DESCRIPTION JUSTIFICATION
This project will create additional parking opportunites adjacent to Moonridge Corridor on several streets and will enhance on street parking availability.
Expanding street parking will allow for approximately 20 parking spaces for business and residential use.
FY 2022-23 Proposed Budget June 6, 2022 Appendix A-7
5‐Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 22/23 ‐ 26/27
PROJECT NO.: A.5 PROJECT STATUS: Design
PROJECT COST: $ 225,000 FISCAL YEAR: 22/23 FUNDING: Measure Y TOT Funding Year FY 22/23: FY 23/24: FY 24/25: FY 25/26: FY 26/27: 5‐ Year Total Source
Measure Y TOT $ 225,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 225,000 TOTAL $ 225,000
Expenditures
Environmental $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Permitting $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Design $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ ROW $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Construction $ 225,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 225,000 TOTAL $ 225,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 225,000 On‐going Operating & Maintenance Impact: Will require annual maintenance.
Permits/ Easements Needed: Notice of Exemption.
MAP PICTURE
Drainage Improvements ‐ Fir Avenue; Moonridge to Rathbun
STREETS
SCOPE/DESCRIPTION JUSTIFICATION
Underground drainage pipe with inlet from Moonridge Road to Rathbun Creek will be necessary for the expansion of parking and pedestrian facilities along Moonridge Corridor.
Construction of an underground drainage channel will be necessary for widening the streetscape for either parking or sidewalk adjacent to the Moonridge Corridor.
FY 2022-23 Proposed Budget June 6, 2022 Appendix A-8
5‐Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 22/23 ‐ 26/27
PROJECT NO.: B.1 PROJECT STATUS: Pre‐construction
PROJECT COST: $ 35,000 FISCAL YEAR: 22/23 FUNDING: General Fund Funding Year FY 22/23: FY 23/24: FY 24/25: FY 25/26: FY 26/27: 5‐ Year Total Source $ ‐
General Fund $ 35,000 $ ‐ $ ‐ $ ‐ $ 35,000 TOTAL $ 35,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 35,000 Expenditures
Environmental $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Permitting $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Design $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ ROW $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Construction $ 35,000 $ ‐ $ ‐ $ ‐ $ 35,000 TOTAL $ 35,000 $ ‐ $ ‐ $ ‐ $ 35,000 MAP
Civic Center Fire Alarm Upgrade
SCOPE/DESCRIPTION JUSTIFICATION
FACILITIES
Purchase and install (2) two fire alarm horns on second and basement floors of the Civic Center building.
Testing of the fire alarm system have demonstrated the need to install additional fire alarm horns as the alarm system was not audible in some areas. The upgrade will ensure the
system complies with current building code requirements.
On‐going Operating & Maintenance Impact: None.
Permits/ Easements Needed: None.
FY 2022-23 Proposed Budget June 6, 2022 Appendix A-9
5‐Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 22/23 ‐ 26/27
PROJECT NO.: B.2 STATUS: Design
PROJECT COST: $ 256,567 FISCAL YEAR: 22/23 FUNDING: CDBG Funding Year FY 22/23: FY 23/24: FY 24/25: FY 25/26: FY 26/27: 5‐ Year Total Source
CDBG $ 256,567 $ ‐ $ ‐ $ ‐ $ ‐ $ 256,567 TOTAL $ 256,567 $ ‐ $ ‐ $ ‐ $ ‐ $ 256,567 Expenditures
Environmental $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Permitting $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Design $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ ROW $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Construction $ 256,567 $ ‐ $ ‐ $ ‐ $ ‐ $ 256,567 TOTAL $ 256,567 $ ‐ $ ‐ $ ‐ $ ‐ $ 256,567 On‐going Operating & Maintenance Impact: None
Permits/ Easements Needed: Building permits
MAP PICTURE
The project involves upgrades to the restrooms to make them ADA compliant.
Public buildings are required to have ADA accessible
facilities.
Performing Arts Center Restroom Improvements
FACILITIES
SCOPE/DESCRIPTION JUSTIFICATION
FY 2022-23 Proposed Budget June 6, 2022 Appendix A-10
5‐Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 22/23 ‐ 26/27
PROJECT NO.: B.3 PROJECT STATUS: Pre‐construction
PROJECT COST: $ 200,000 FISCAL YEAR: Annual FUNDING: General Funding Year FY 22/23: FY 23/24: FY 24/25: FY 25/26: FY 26/27: 5‐ Year Total Source
General Fund $ 40,000 $ 40,000 $ 40,000 $ 40,000 $ 40,000 $ 200,000 TOTAL $ 40,000 $ 40,000 $ 40,000 $ 40,000 $ 40,000 $ 200,000 Expenditures
Environmental $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Permitting $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Design $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ ROW $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Construction $ 40,000 $ 40,000 $ 40,000 $ 40,000 $ 40,000 $ 200,000 TOTAL $ 40,000 $ 40,000 $ 40,000 $ 40,000 $ 40,000 $ 200,000 On‐going Operating & Maintenance Impact: None.
MAP PICTURE
Permits/ Easements Needed: None.
FACILITIES
Citywide Refinishing of Existing Wood Structures
SCOPE/DESCRIPTION JUSTIFICATION
Annual maintenance program to refinish wooden structures at various locations including Veteran's Park, the Village, Knickerbocker Public Parking Lot, and Civic Center.
The wooden surface on various City structures must be
sanded and stained to maintain an aesthetically pleasant appearance.
FY 2022-23 Proposed Budget June 6, 2022 Appendix A-11
5‐Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 22/23 ‐ 26/27
PROJECT NO.: B.4 PROJECT STATUS: Pre‐construction
PROJECT COST: $ 150,000 FISCAL YEAR: 24/25 FUNDING: PEG Funding Year FY 22/23: FY 23/24: FY 24/25: FY 25/26: FY 26/27: 5‐ Year Total Source
PEG $ ‐ $ 150,000 $ ‐ $ ‐ $ 150,000 TOTAL $ ‐ $ ‐ $ 150,000 $ ‐ $ ‐ $ 150,000 Expenditures
Environmental $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Permitting $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Design $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ ROW $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Construction $ ‐ $ 150,000 $ ‐ $ ‐ $ 150,000 TOTAL $ ‐ $ ‐ $ 150,000 $ ‐ $ ‐ $ 150,000 Install Training Room Broadcast Equipment
FACILITIES
SCOPE/DESCRIPTION JUSTIFICATION
Install video and audio equipment for broadcast of public meetings held in the Training Room.
Public meetings are often held in the Training Room. This meeting room is not equipped with broadcasting
capabilities.
On‐going Operating & Maintenance Impact: None.
Permits/ Easements Needed: None.
MAP PICTURE
FY 2022-23 Proposed Budget June 6, 2022 Appendix A-12
5‐Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 22/23 ‐ 26/27
PROJECT NO.: B.5 PROJECT STATUS: Design
PROJECT COST: $ 200,000 FISCAL YEAR: 26/27 FUNDING: PEG Funding Year FY 22/23: FY 23/24: FY 24/25: FY 25/26: FY 26/27: 5‐ Year Total Source
PEG $ ‐ $ ‐ $ ‐ $ ‐ $ 200,000 $ 200,000 TOTAL $ ‐ $ ‐ $ ‐ $ 200,000 $ 200,000 Expenditures
Environmental $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Permitting $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Design $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ ROW $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Construction $ ‐ $ ‐ $ ‐ $ 200,000 $ 200,000 TOTAL $ ‐ $ ‐ $ ‐ $ ‐ $ 200,000 $ 200,000 Integrate PAC Equipment for Live Meeting Broadcast
FACILITIES
SCOPE/DESCRIPTION JUSTIFICATION
Upgrade broadcast capabilities from an analog system to a digital system for broadcast of meetings held in the
Performing Arts Center.
To integrate the broadcast capabilities with control room equipment to reduce potential points of failure and improve broadcast sound and video quality.
On‐going Operating & Maintenance Impact: None.
Permits/ Easements Needed: None.
MAP PICTURE
FY 2022-23 Proposed Budget June 6, 2022 Appendix A-13
5‐Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 22/23 ‐ 26/27
PROJECT NO.: B.6 PROJECT STATUS: Pre‐construction
PROJECT COST: $ 393,750 FISCAL YEAR: 24/25 FUNDING: Measure Y Funding Year FY 22/23: FY 23/24: FY 24/25: FY 25/26: FY 26/27: 5‐ Year Total Source
Measure Y $ ‐ $ ‐ $ 393,750 $ ‐ $ ‐ $ 393,750 TOTAL $ ‐ $ ‐ $ 393,750 $ ‐ $ ‐ $ 393,750 Expenditures
Environmental $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Permitting $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Design $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ ROW $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Construction $ ‐ $ ‐ $ 393,750 $ ‐ $ ‐ $ 393,750 TOTAL $ ‐ $ ‐ $ 393,750 $ ‐ $ ‐ $ 393,750 Bartlett Public Parking Lot Lighting Upgrades
FACILITIES
SCOPE/DESCRIPTION JUSTIFICATION
Installation and purchase of LED light fixtures, twenty‐two (22) double lights and thirty‐five (35) single lights.
LED lights are nearly maintenance free and use significantly less electricity, lowering the daily operational cost.
On‐going Operating & Maintenance Impact: Will reduce maintenance and operation costs.
Permits/ Easements Needed: None.
MAP PICTURE
FY 2022-23 Proposed Budget June 6, 2022 Appendix A-14
5‐Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 22/23 ‐ 26/27
PROJECT NO.: B.7 PROJECT STATUS: Design
PROJECT COST: $ 600,000 FISCAL YEAR: 22/23 FUNDING: DIF, Measure Y Funding Year FY 22/23: FY 23/24: FY 24/25: FY 25/26: FY 26/27: 5‐ Year Total Source
DIF‐Parkland $ 200,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 200,000 Measure Y $ 400,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 400,000 TOTAL $ 600,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 600,000 Expenditures
Environmental $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Permitting $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Design $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ ROW $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Construction $ 600,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 600,000 TOTAL $ 600,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 600,000 Rathbun Creek Trail / Moonridge Corridor Restroom
FACILITIES
SCOPE/DESCRIPTION JUSTIFICATION
Purchase and installation of a prefabricated restroom
building.
Development of the Moonridge commercial district and
expansion of the Rathbun Creek Trail will be heavily
frequented by visitors and residents with no permanent
restroom facilities close by.
On‐going Operating & Maintenance Impact: Routine maintenance, and trash collection will be required.
Permits/ Easements Needed: Notice of Exemption
MAP PICTURE
FY 2022-23 Proposed Budget June 6, 2022 Appendix A-15
5‐Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 22/23 ‐ 26/27
PROJECT NO.: B.8 PROJECT STATUS: Design
PROJECT COST: $ 275,000 FISCAL YEAR: 24/25 FUNDING: Measure Y TOT Funding Year FY 22/23: FY 23/24: FY 24/25: FY 25/26: FY 26/27: 5‐ Year Total Source
Measure Y $ ‐ $ ‐ $ 275,000 $ ‐ $ 275,000 TOTAL $ ‐ $ ‐ $ 275,000 $ ‐ $ ‐ $ 275,000 Expenditures
Environmental $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Permitting $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Design $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ ROW $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Construction $ ‐ $ ‐ $ 275,000 $ ‐ $ ‐ $ 275,000 TOTAL $ ‐ $ ‐ $ 275,000 $ ‐ $ ‐ $ 275,000 Village Drive and Stocker Road Sidewalk Improvements
FACILITIES
SCOPE/DESCRIPTION JUSTIFICATION
Construct new concrete sidewalk with curb and gutter from the Knickerbocker Creek Channel to Pine Knot Ave.
The sidewalk on the south side of Village Dr between Stocker Rd and Knickerbocker Rd ends at the Knickerbocker channel.
Pedestrians need to cross the street mid block creating a hazard for both pedestrians and vehicles. The project will connect to the existing sidewalk and create a safe walkway.
On‐going Operating & Maintenance Impact: Additional maintenance for snow removal will be required on the new sidewalk.
Permits/ Easements Needed: Notice of Exemption
MAP PICTURE
FY 2022-23 Proposed Budget June 6, 2022 Appendix A-16
5‐Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 22/23 ‐ 26/27
PROJECT NO.: B.9 STATUS: Design
PROJECT COST: $ 300,000 FISCAL YEAR: Annual FUNDING: General Fund Funding Year FY 22/23: FY 23/24: FY 24/25: FY 25/26: FY 26/27: 5‐ Year Total Source
General Fund $ 100,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 300,000 TOTAL $ 100,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 300,000 Expenditures
Environmental $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Permitting $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Design $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ ROW $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Construction $ 100,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 300,000 TOTAL $ 100,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 300,000
MAP PICTURE
Citywide Sidewalk Repair and Replacement
On‐going Operating & Maintenance Impact: None.
Permits/ Easements Needed: None.
FACILITIES
SCOPE/DESCRIPTION JUSTIFICATION
Annual project to repair or replace sidewalk throughout the City.
Many sidewalk areas are in need of repair because of
weathering, snow removal, and age.
FY 2022-23 Proposed Budget June 6, 2022 Appendix A-17
5‐Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 22/23 ‐ 26/27
PROJECT NO.: B.10 PROJECT STATUS: Construction
PROJECT COST: $ 350,000 FISCAL YEAR: 22/23 FUNDING: General Fund Funding Year FY 22/23: FY 23/24: FY 24/25: FY 25/26: FY 26/27: 5‐ Year Total Source
General Fund $ 350,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 350,000 TOTAL $ 350,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 350,000 Expenditures
Environmental $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Permitting $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Design $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ ROW $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Construction $ 350,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 350,000 TOTAL $ 350,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 350,000 Civic Center Roof Replacement
FACILITIES
SCOPE/DESCRIPTION JUSTIFICATION
Replace composite roof shingles with new shingles, install ice dam barrier, and heat tape.
The age of the current roof is 15 years, exceeding it's current lifespan and causing multiple leaks in the City Hall building.
On‐going Operating & Maintenance Impact: Will reduce on‐going maintenance cost Permits/ Easements Needed: None.
MAP PICTURE
FY 2022-23 Proposed Budget June 6, 2022 Appendix A-18
5‐Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 22/23 ‐ 26/27
PROJECT NO.: B.11 PROJECT STATUS: Construction
PROJECT COST: $ 335,000 FISCAL YEAR: 22/23 FUNDING: General Funding Year FY 22/23: FY 23/24: FY 24/25: FY 25/26: FY 26/27: 5‐ Year Total Source
General Fund $ 335,000 $ 335,000 TOTAL $ 335,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 335,000 Expenditures
Environmental $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Permitting $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Design $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ ROW $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Construction $ 335,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 335,000 TOTAL $ 335,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 335,000 On‐going Operating & Maintenance Impact:
MAP PICTURE
Permits/ Easements Needed: None.
Civic Center Generator and Automatic Transfer Switch (ATS) Replacement
SCOPE/DESCRIPTION JUSTIFICATION
FACLITIES
Replacement of the generator and automatic transfer switch that serves the City Hall building.
The generator and ATS need to be replaced due to
maintenance, age, and environmental concerns.
FY 2022-23 Proposed Budget June 6, 2022 Appendix A-19
5‐Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 22/23 ‐ 26/27
PROJECT NO.: B.12 PROJECT STATUS: Pre‐Design
PROJECT COST: $ 150,000 FISCAL YEAR: 22/23 FUNDING: Measure Y TOT Funding Year FY 22/23: FY 23/24: FY 24/25: FY 25/26: FY 26/27: 5‐ Year Total Source
Measure Y TOT $ 150,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 150,000 TOTAL $ 150,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 150,000 Expenditures
Environmental $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Permitting $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Design $ 150,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 150,000 ROW $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Construction $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ TOTAL $ 150,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 150,000
MAP PICTURE
Christmas Tree Lot Improvements ‐ Concept/Predesign
On‐going Operating & Maintenance Impact: Periodic maintenance will be required.
Permits/ Easements Needed: CEQA Notice of Exemption, WQMP
FACILITIES
SCOPE/DESCRIPTION JUSTIFICATION
Concept development for a new park in the City’s Village area with a paved gathering area, a covered pavilion with kiosk and fireplace, a “Santa House” and storage building, and a public restroom. Other improvements will include drainage, native landscaping, new lighting, picnic tables, trash/recycle bins, and seat walls.
Development of a concept plan will allow for the formation of design plans so that future grant funding can be obtained.
FY 2022-23 Proposed Budget June 6, 2022 Appendix A-20
5‐Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 22/23 ‐ 26/27
PROJECT NO.: B.13 PROJECT STATUS: Design
PROJECT COST: $ 75,000.00 FISCAL YEAR: 22/23 FUNDING: General Fund Funding Year FY 22/23: FY 23/24: FY 24/25: FY 25/26: FY 26/27: 5‐ Year Total Source
General Fund $ 75,000.00
TOTAL $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Expenditures
Environmental $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Permitting $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Design $ 75,000.00 $ ‐ $ ‐ $ ‐ $ ‐ $ 75,000.00 ROW $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Construction $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ TOTAL $ 75,000.00 $ ‐ $ ‐ $ ‐ $ ‐ $ 75,000.00 On‐going Operating & Maintenance Impact: Decrease in maintenance and equipment costs from damage.
Permits/ Easements Needed: Notice of Exemption
MAP PICTURE
Performing Arts Center (PAC) Drainage Improvement Project
FACILITIES
SCOPE/DESCRIPTION JUSTIFICATION
Scope includes the design of drainage improvements for the Performing Arts Center. Design work will allow exploration of the most cost effective solution for mitigating the flooding issue.
During periods of wet weather the orchestra pit in the PAC floods causing damage to the electrical system and
equipment. Designing a new system will allow for multiple options for mitigating the flooding issue.
FY 2022-23 Proposed Budget June 6, 2022 Appendix A-21
5‐Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 22/23 ‐ 26/27
PROJECT NO.: B.14 PROJECT STATUS: Design
PROJECT COST: $ 200,000 FISCAL YEAR: 22/23 FUNDING: PEG Funding Year FY 22/23: FY 23/24: FY 24/25: FY 25/26: FY 26/27: 5‐ Year Total Source
PEG $ 200,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 200,000 TOTAL $ 200,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 200,000 Expenditures
Environmental $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Permitting $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Design $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ ROW $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Construction $ 200,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 200,000 TOTAL $ 200,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 200,000 On‐going Operating & Maintenance Impact: None.
Permits/ Easements Needed: None.
MAP PICTURE
Upgrade Hofert Hall Equipment for Live Meeting Broadcast
FACILITIES
SCOPE/DESCRIPTION JUSTIFICATION
Upgrade broadcast capabilities from an analog system to a digital system for broadcast of meetings held in Hofert Hall.
To integrate the broadcast capabilities with control room equipment to reduce potential points of failure and improve broadcast sound and video quality.
FY 2022-23 Proposed Budget June 6, 2022 Appendix A-22
5‐Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 22/23 ‐ 26/27
PROJECT NO.: C.1 PROJECT STATUS: Design
PROJECT COST: $ 189,550 FISCAL YEAR: 23/24 FUNDING: Measure Y Funding Year FY 22/23: FY 23/24: FY 24/25: FY 25/26: FY 26/27: 5‐ Year Total Source
CDBG $ ‐ $ 33,988 $ ‐ $ ‐ $ ‐ $ 33,988 Measure Y $ ‐ $ 155,562 $ ‐ $ ‐ $ ‐ $ 155,562 TOTAL $ ‐ $ 189,550 $ ‐ $ ‐ $ ‐ $ 189,550 Expenditures
Environmental $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Permitting $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Design $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ ROW $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Construction $ ‐ $ 189,550 $ ‐ $ ‐ $ ‐ $ 189,550 TOTAL $ ‐ $ 189,550 $ ‐ $ ‐ $ ‐ $ 189,550 Boulder Bay Park Walkway Improvements
SCOPE/DESCRIPTION JUSTIFICATION
Remove and replace existing asphalt walkway with new
concrete walkway.
The existing walkway is sinking at different locations from soil settling. This is causing an uneven walkway, and poses a safety concern.
TRAILS/PARKS
MAP PICTURE
On‐going Operating & Maintenance Impact: Need for maintenance will be reduced.
Permits/ Easements Needed: Notice of Exemption
FY 2022-23 Proposed Budget June 6, 2022 Appendix A-23
5‐Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 22/23 ‐ 26/27
PROJECT NO.: C.2 PROJECT STATUS: Planning
PROJECT COST: $ 56,000 FISCAL YEAR: 23/24 FUNDING: Measure Y Funding Year FY 22/23: FY 23/24: FY 24/25: FY 25/26: FY 26/27: 5‐ Year Total Source
Measure Y $ ‐ $ 56,000 $ ‐ $ ‐ $ ‐ $ 56,000 TOTAL $ ‐ $ 56,000 $ ‐ $ ‐ $ ‐ $ 56,000 Expenditures
Environmental $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Permitting $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Design $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ ROW $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Construction $ ‐ $ 56,000 $ ‐ $ ‐ $ ‐ $ 56,000 TOTAL $ ‐ $ 56,000 $ ‐ $ ‐ $ ‐ $ 56,000 Boulder Bay Park Concrete Curb
SCOPE/DESCRIPTION JUSTIFICATION
TRAILS/PARKS
Construct approximately two thousand (2000) linear feet of portland cement concrete curb to separate the landscaping from the walkway.
The decomposed granite pathway erodes and migrates into the adjacent landscape areas. This causes the pathway to be uneven, and is a potential safety issue.
MAP PICTURE
On‐going Operating & Maintenance Impact: Reduced maintenance on decomposed granite path.
Permits/ Easements Needed: Notice of Exemption
FY 2022-23 Proposed Budget June 6, 2022 Appendix A-24
5‐Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 22/23 ‐ 26/27
PROJECT NO.: C.3 PROJECT STATUS: Planning
PROJECT COST: $ 165,000 FISCAL YEAR: 24/25 FUNDING: Measure Y Funding Year FY 22/23: FY 23/24: FY 24/25: FY 25/26: FY 26/27: 5‐ Year Total Source
Measure Y $ ‐ $ ‐ $ ‐ 165,000 $ ‐ $ $ 165,000 TOTAL $ ‐ $ ‐ $ 165,000 $ ‐ $ ‐ $ 165,000 Expenditures
Environmental $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Permitting $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Design $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ ROW $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Construction $ ‐ $ ‐ $ 165,000 $ ‐ $ ‐ $ 165,000 TOTAL $ ‐ $ ‐ $ 165,000 $ ‐ $ ‐ $ 165,000
TRAILS/PARKS
Purchase and install twelve (12) new poles and luminaires to replace existing poles and luminaires.
Current light poles were installed as part of the original park construction in 2004. The poles have been damaged from
weather and wear. Replacing the light poles will increase public safety, and reduce future maintenance costs.
On‐going Operating & Maintenance Impact: Reduce future maintenance.
Veteran's Park Parking Lot Lighting
SCOPE/DESCRIPTION JUSTIFICATION
Permits/ Easements Needed: Notice of Exemption
MAP PICTURE
FY 2022-23 Proposed Budget June 6, 2022 Appendix A-25
5‐Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 22/23 ‐ 26/27
PROJECT NO.: C.4 PROJECT STATUS: Design
PROJECT COST: $ 150,000 FISCAL YEAR: 24/25 FUNDING: Measure Y Funding Year FY 22/23: FY 23/24: FY 24/25: FY 25/26: FY 26/27: 5‐ Year Total Source
Measure Y $ ‐ $ ‐ $ 150,000 $ ‐ $ 150,000 TOTAL $ ‐ $ ‐ $ 150,000 $ ‐ $ ‐ $ 150,000 Expenditures
Environmental $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Permitting $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Design $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ ROW $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Construction $ ‐ $ ‐ $ 150,000 $ ‐ $ 150,000 TOTAL $ ‐ $ ‐ $ 150,000 $ ‐ $ ‐ $ 150,000 Gazebo at Boulder Bay Park
TRAILS/PARKS
SCOPE/DESCRIPTION JUSTIFICATION
Construction of a new gazebo, similar to the existing
structure that is already at the park. Includes construction of the concrete pad, and lighting fixtures on the gazebo.
The current gazebo is heavily utilized by the public, and is a popular area for summer activities.
On‐going Operating & Maintenance Impact: Periodic maintenance will be required.
Permits/ Easements Needed: Notice of Exemption
MAP PICTURE
FY 2022-23 Proposed Budget June 6, 2022 Appendix A-26
5‐Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 22/23 ‐ 26/27
PROJECT NO.: C.5 STATUS: Design
PROJECT COST: $ 1,636,600 FISCAL YEAR: Various FUNDING: Measure Y Funding Year FY 22/23: FY 23/24: FY 24/25: FY 25/26: FY 26/27: 5‐ Year Total Source
Measure Y $ 45,000 $ 1,591,600 $ ‐ $ ‐ $ 1,636,600 TOTAL $ 45,000 $ 1,591,600 $ ‐ $ ‐ $ 1,636,600 Expenditures
Environmental $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Permitting $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Design $ 45,000 $ ‐ $ ‐ $ ‐ $ 45,000 ROW $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Construction $ ‐ $ ‐ $ 1,591,600 $ ‐ $ ‐ $ 1,591,600 TOTAL $ 45,000 $ ‐ $ 1,591,600 $ ‐ $ ‐ $ 1,636,600
MAP PICTURE
Rathbun Creek Trail Phase 3
SCOPE/DESCRIPTION JUSTIFICATION
TRAILS/PARKS
On‐going Operating & Maintenance Impact: Regular cleaning and trash pick up, increase in maintenance budget for asphalt repair/ resurfacing and wood rail fence
Permits/ Easements Needed: Easement from BBMR, CEQA Review, WQMP Phase 3 of the Trail extends the existing Rathbun Creek Trail from Elm Street to Moonridge Road. It will be a paved trail with picnic areas, wood rail fence and multi‐use facilities located along Rathbun Creek. At full build‐out, the Rathbun Creek Trail will extend from the shore of Big Bear Lake to the San Bernardino National Forest.
The Rathbun Creek Trail is identified as a high‐priority project in the Big Bear Valley Pedestrian Bicycle Equestrian Master Plan (June 2013). The Rathbun Creek Trail will
encourage the use of alternative modes of transportation up to and through the Moonridge business corridor.
FY 2022-23 Proposed Budget June 6, 2022 Appendix A-27
5‐Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 22/23 ‐ 26/27
PROJECT NO.: C.6 PROJECT STATUS: Construction
PROJECT COST: $ 398,772 FISCAL YEAR: 22/23 FUNDING: EEM, Measure Y Funding Year FY 22/23: FY 23/24: FY 24/25: FY 25/26: FY 26/27: 5‐ Year Total Source
EEM $ 331,388 $ ‐ $ ‐ $ ‐ $ ‐ $ 331,388 Measure Y $ 67,384 $ ‐ $ ‐ $ ‐ $ ‐ $ 67,384 TOTAL $ 398,772 $ ‐ $ ‐ $ ‐ $ ‐ $ 398,772 Expenditures
Environmental $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Permitting $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Design $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ ROW $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Construction $ 398,772 $ ‐ $ ‐ $ ‐ $ ‐ $ 398,772 TOTAL $ 398,772 $ ‐ $ ‐ $ ‐ $ ‐ $ 398,772
MAP PICTURE
The CIty is partnering with the Southern CA Mountains Foundation (SCMF) to connect an existing sidewalk system at Stanfield Cutoff to the existing boardwalk,to end at an observation point at Division Creek on the east end of the project. Native landscaping will be planted to revegetate Stanfield Marsh, bio swales will recharge groundwater, and fencing will provide the public a safe route for enjoying the marsh.
SMORE is designed to protect environmental resources along the southern edge of Stanfield Marsh while enhancing the function and utilization by the community at large.
SCOPE/DESCRIPTION JUSTIFICATION
Stanfield Marsh Outdoor Recreation and Education (SMORE) Trail Part I
TRAILS/PARKS
On‐going Operating & Maintenance Impact: Increase in maintenance for fence repair and trail maintenance Permits/ Easements Needed: Notice of Exemption, Lot Line Adjustment with the Big Bear Municipal Water District (BBMWD)
FY 2022-23 Proposed Budget June 6, 2022 Appendix A-28
5‐Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 22/23 ‐ 26/27
PROJECT NO.: C.7 PROJECT STATUS: Design
PROJECT COST: $ 660,000 FISCAL YEAR: 25/26 FUNDING: Measure Y Funding Year FY 22/23: FY 23/24: FY 24/25: FY 25/26: FY 26/27: 5‐ Year Total Source
Measure Y $ ‐ $ ‐ $ ‐ $ 660,000 $ 660,000 TOTAL $ ‐ $ ‐ $ ‐ $ 660,000 $ ‐ $ 660,000 Expenditures
Environmental $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Permitting $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Design $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ ROW $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Construction $ ‐ $ ‐ $ ‐ $ 660,000 $ ‐ $ 660,000 TOTAL $ ‐ $ ‐ $ ‐ $ 660,000 $ ‐ $ 660,000 Rathbun Creek Trailhead Restroom and Parking Lot
MAP PICTURE
Construction of a new asphalt parking lot, and prefabricated restroom facility for Rathbun Creek Trail users.
Rathbun Creek Trail is part of the Big Bear Valley Pedestrian Bicycle Equestrian Master Plan (June 2013), and ultimately connects the lake to the US Forest Service trail system. There are currently no public restrooms along side the trail, and the parking area will provide roughly nineteen (19)
additional spaces.
On‐going Operating & Maintenance Impact: Increase in maintenance for new restroom facilities, trash collection, and snow plowing.
Permits/ Easements Needed: Notice of Exemption and WQMP
SCOPE/DESCRIPTION JUSTIFICATION
TRAILS/PARKS
FY 2022-23 Proposed Budget June 6, 2022 Appendix A-29
5‐Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 22/23 ‐ 26/27
PROJECT NO.: C.8 PROJECT STATUS: Design
PROJECT COST: $ 610,000 FISCAL YEAR: 23/24 FUNDING: Measure Y Funding Year FY 22/23: FY 23/24: FY 24/25: FY 25/26: FY 26/27: 5‐ Year Total Source
Measure Y $ ‐ $ 610,000 $ ‐ $ ‐ $ 610,000 TOTAL $ ‐ $ 610,000 $ ‐ $ ‐ $ 610,000 Expenditures
Environmental $ ‐ $ 20,000 $ ‐ $ ‐ $ ‐ $ 20,000 Permitting $ ‐ $ 20,000 $ ‐ $ ‐ $ ‐ $ 20,000 Design $ ‐ $ 40,000 $ ‐ $ ‐ $ ‐ $ 40,000 ROW $ ‐ $ 30,000 $ ‐ $ ‐ $ ‐ $ 30,000 Construction $ ‐ $ 500,000 $ ‐ $ ‐ $ ‐ $ 500,000 TOTAL $ ‐ $ 610,000 $ ‐ $ ‐ $ 610,000
MAP PICTURE
Construct a nature/pedestrian trial with trees, native
landscaping, and a bridge over Division Creek that provides the public a safe route for enjoying the marsh and viewing wildlife.
The Division Creek section of the SMORE trail continues the designed SMORE I trail to connect Big Bear City to Big Bear Lake, meanwhile enable users to enjoy the Stanfield Marsh safely.
SMORE Trail Part II‐ Division Creek
TRAILS/PARKS
On‐going Operating & Maintenance Impact: Maintenance of new asphalt, and trash collection.
Permits/ Easements Needed: CEQA, WQMP, trail easement
SCOPE/DESCRIPTION JUSTIFICATION
FY 2022-23 Proposed Budget June 6, 2022 Appendix A-30
5‐Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 22/23 ‐ 26/27
PROJECT NO.: C.9 PROJECT STATUS: Design
PROJECT COST: $ 1,000,000 FISCAL YEAR: 22/23 FUNDING: Measure Y Funding Year FY 22/23: FY 23/24: FY 24/25: FY 25/26: FY 26/27: 5‐ Year Total Source
MWD $ 500,000 $ ‐ $ ‐ $ ‐ $ ‐ Measure Y $ 500,000 $ ‐ $ ‐ $ ‐ $ 500,000 TOTAL $ 1,000,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 1,000,000 Expenditures
Environmental $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Permitting $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Design $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ ROW $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Construction $ 1,000,000 $ ‐ $ ‐ $ ‐ $ 1,000,000 TOTAL $ 1,000,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 1,000,000
MAP PICTURE
Stanfield Boardwalk Improvements
On‐going Operating & Maintenance Impact: Regular maintenance of decking and railing will be required.
Permits/ Easements Needed: Acquisition from MWD in‐progress.
TRAILS/PARKS
SCOPE/DESCRIPTION JUSTIFICATION
Replace the existing decking and railing, and restore the support beams on the Stanfield Marsh Boardwalk.
The Stanfield Marsh Boardwalk was constructed in '90s with only minor maintenance work being done. The decking and railing has been weathered, and dilapidated over time.
FY 2022-23 Proposed Budget June 6, 2022 Appendix A-31
5‐Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 22/23 ‐ 26/27
PROJECT NO.: C.10 PROJECT STATUS: Design
PROJECT COST: $ 1,200,000 FISCAL YEAR: Various FUNDING: Measure Y Funding Year FY 22/23: FY 23/24: FY 24/25: FY 25/26: FY 26/27: 5‐ Year Total Source
Measure Y $ 40,000 $ ‐ $ ‐ $ 1,160,000 $ 1,200,000 TOTAL $ 40,000 $ ‐ $ ‐ $ ‐ $ 1,160,000 $ 1,200,000 Expenditures
Environmental $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Permitting $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Design $ 40,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 40,000 ROW $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Construction $ ‐ $ ‐ $ ‐ $ ‐ $ 1,160,000 $ 1,160,000 TOTAL $ 40,000 $ ‐ $ ‐ $ ‐ $ 1,160,000 $ 1,200,000 Rathbun Creek Trail Segment 2
TRAILS/PARKS
SCOPE/DESCRIPTION JUSTIFICATION
Segment 2 of Rathbun Creek Trail extends the trail from Big Bear Blvd. west to Sandalwood Drive. The trail will be paved, with a wood rail fence, and pedestrian bridge crossing.
The Rathbun Creek Trail is a high priority trail that will provide recreation, education opportunities, and
transportation greenway that will allow residents and
visitors a variety of opportunities to connect distinct segments of the City.
On‐going Operating & Maintenance Impact: Maintenance will be required.
Permits/ Easements Needed: Notice of Exemption, San Bernardino County Flood Control Easements/Permits
MAP PICTURE
FY 2022-23 Proposed Budget June 6, 2022 Appendix A-32
5‐Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 22/23 ‐ 26/27
PROJECT NO.: C.11 PROJECT STATUS: Design
PROJECT COST: $ 75,000 FISCAL YEAR: 22/23 FUNDING: Measure Y Funding Year FY 22/23: FY 23/24: FY 24/25: FY 25/26: FY 26/27: 5‐ Year Total Source
Measure Y $ 75,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 75,000 TOTAL $ 75,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 75,000 Expenditures
Environmental $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Permitting $ 5,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 5,000 Design $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ ROW $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Construction $ 70,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 70,000 TOTAL $ 75,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 75,000 Knickerbocker Channel Fence Replacement
SCOPE/DESCRIPTION JUSTIFICATION
TRAILS/PARKS
Remove and replace 340' of chain link fence with rod iron fence to match existing.
Section of the existing safety fence along Knickerbocker channel, adjacent to the parking lot, is damaged and has no posts holding the chain link fence, creating a safety hazard for the users of the parking lot.
MAP PICTURE
On‐going Operating & Maintenance Impact: None
Permits/ Easements Needed: Notice of Exemption, San Bernardino County Flood Control District Permit FY 2022-23 Proposed Budget June 6, 2022 Appendix A-33
5‐Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 22/23 ‐ 26/27
PROJECT NO.: C.12 PROJECT STATUS: Pre‐Design
PROJECT COST: $ 100,000 FISCAL YEAR: 22/23 FUNDING: Measure Y TOT Funding Year FY 22/23: FY 23/24: FY 24/25: FY 25/26: FY 26/27: 5‐ Year Total Source
Measure Y TOT $ 100,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 100,000 TOTAL $ 100,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 100,000 Expenditures
Environmental $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Permitting $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Design $ 100,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 100,000 ROW $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Construction $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ TOTAL $ 100,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 100,000 SMORE Park Concepts
TRAILS/PARKS
SCOPE/DESCRIPTION JUSTIFICATION
Approximately 9 additional acres of land is slated to be acquired from the MWD adjacent to Stanfield Marsh.
Developing concepts and feasibily of design will allow for future creation of trails and/or parks to determine what potential improvements can be made for future CIPs.
On‐going Operating & Maintenance Impact: None with the initial design.
Permits/ Easements Needed: None but concept work will provide a baseline for future improvements.
MAP PICTURE
FY 2022-23 Proposed Budget June 6, 2022 Appendix A-34
5‐Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 22/23 ‐ 26/27
PROJECT NO.: D.1 STATUS: Construction
PROJECT COST: $ 625,000 FISCAL YEAR: Annual FUNDING:
Funding Year FY 22/23: FY 23/24: FY 24/25: FY 25/26: FY 26/27: 5‐ Year Total Source
Sanitation $ 125,000 $ 125,000 $ 125,000 $ 125,000 $ 125,000 $ 625,000 TOTAL $ 125,000 $ 125,000 $ 125,000 $ 125,000 $ 125,000 $ 625,000 Expenditures
Environmental $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Permitting $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Design $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ ROW $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Construction $ 125,000 $ 125,000 $ 125,000 $ 125,000 $ 125,000 $ 625,000 TOTAL $ 125,000 $ 125,000 $ 125,000 $ 125,000 $ 125,000 $ 625,000 Sanitary Sewer Cured‐in‐Place Pipe (CIPP)
SCOPE/DESCRIPTION JUSTIFICATION
Sanitation
SANITATION
MAP PICTURE
Permits/ Easements Needed: Notice of Exemption.
Reline clay and concrete sanitary sewer mainline pipes in Assessment District (AD) 1 through AD‐8. Work will be
completed at a rate of 4‐5 miles per year.
Sewer pipes composed of clay and concrete material attract tree roots making them more susceptible to inflow and
infiltration problems.
On‐going Operating & Maintenance Impact: Will reduce sewer back up issues and reduce maintenance costs.
FY 2022-23 Proposed Budget June 6, 2022 Appendix A-35
5‐Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 22/23 ‐ 26/27
PROJECT NO.: D.2 PROJECT STATUS: Construction
PROJECT COST: $ 375,000 FISCAL YEAR: annual FUNDING: Sanitation Funding Year FY 22/23: FY 23/24: FY 24/25: FY 25/26: FY 26/27: 5‐ Year Total Source
Sanitation $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 TOTAL $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 Expenditures
Environmental $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Permitting $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Design $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ ROW $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Construction $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 TOTAL $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 On‐going Operating & Maintenance Impact: Upgrading equipment will prevent sanitary sewer flooding.
Permits/ Easements Needed: None.
MAP PICTURE
Generator and Automatic Transfer Switch (ATS) Replacement
SANITATION
SCOPE/DESCRIPTION JUSTIFICATION
Replacement of generators and automatic transfer switches (ATS) at Lift Station No. 1, 5, 9, 10, and 12.
Generators and ATS need to be replaced due to
maintenance, age, and environmental concerns.
FY 2022-23 Proposed Budget June 6, 2022 Appendix A-36
5‐Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 22/23 ‐ 26/27
PROJECT NO.: D.3 PROJECT STATUS: Construction
PROJECT COST: $ 350,000 FISCAL YEAR: Annual FUNDING: Sanitation Funding Year FY 22/23: FY 23/24: FY 24/25: FY 25/26: FY 26/27: 5‐ Year Total Source
Sanitation $ 70,000 $ 70,000 $ 70,000 $ 70,000 $ 70,000 $ 350,000 TOTAL $ 70,000 $ 70,000 $ 70,000 $ 70,000 $ 70,000 $ 350,000 Expenditures
Environmental $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Permitting $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Design $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ ROW $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Construction $ 70,000 $ 70,000 $ 70,000 $ 70,000 $ 70,000 $ 350,000 TOTAL $ 70,000 $ 70,000 $ 70,000 $ 70,000 $ 70,000 $ 350,000 Wet Well Rehabilitation
SCOPE/DESCRIPTION JUSTIFICATION
SANITATION
Sewer Lift Stations 1, 4, 8, 9 &10 require relining of sewer well walls.
The proposed rehabilitation will increase the useful life of the manholes and eliminate future replacement costs.
On‐going Operating & Maintenance Impact: Reduced need for replacement.
MAP PICTURE
Permits/ Easements Needed: Notice of Exemption
FY 2022-23 Proposed Budget June 6, 2022 Appendix A-37
5‐Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 22/23 ‐ 26/27
PROJECT NO.: D.4 PROJECT STATUS: construction
PROJECT COST: $ 553,750 FISCAL YEAR: annual FUNDING: Sanitation Funding Year FY 22/23: FY 23/24: FY 24/25: FY 25/26: FY 26/27: 5‐ Year Total Source
Sanitation $ 110,750 $ 110,750 $ 110,750 $ 110,750 $ 110,750 $ 553,750 TOTAL $ 110,750 $ 110,750 $ 110,750 $ 110,750 $ 110,750 $ 553,750 Expenditures
Environmental $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Permitting $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Design $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ ROW $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Construction $ 110,750 $ 110,750 $ 110,750 $ 110,750 $ 110,750 $ 553,750 TOTAL $ 110,750 $ 110,750 $ 110,750 $ 110,750 $ 110,750 $ 553,750
MAP PICTURE
Inflow and Infiltration Reduction Project
SCOPE/DESCRIPTION JUSTIFICATION
SANITATION
Five‐year multi‐phase project to rehabilitate approximately one hundred (100) service lateral connections per year
through a pipe lining process called "Top Hat". The first phase was completed successfully in 2019.
Inflow and Infiltration (I&I) is caused from water leaking through damaged pipes and lateral connections, cross‐
connections, and un‐capped surface cleanouts. I&I decreases capacity within the sanitary sewer collection system and over‐burdens sewer pumps.
On‐going Operating & Maintenance Impact: Reduces burden on sanitary sewer pump lift stations.
Permits/ Easements Needed: Notice of Exemption for each phase Varies Location City wide
FY 2022-23 Proposed Budget June 6, 2022 Appendix A-38
5‐Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 22/23 ‐ 26/27
PROJECT NO.: D.5 PROJECT STATUS: Design
PROJECT COST: $ 500,000 FISCAL YEAR: 22/23 FUNDING: Sanitation Funding Year FY 22/23: FY 23/24: FY 24/25: FY 25/26: FY 26/27: 5‐ Year Total Source
Sanitation $ 500,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 500,000 TOTAL $ 500,000 $ 500,000
Expenditures
Environmental $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Permitting $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Design $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ ROW $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Construction $ 500,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 500,000 TOTAL $ 500,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 500,000 On‐going Operating & Maintenance Impact: Reduce maintenance impact as a result of sewer back‐ups.
MAP PICTURE
Permits/ Easements Needed: Notice of Exemption and SBC encroachment permit Jay Bird Lane Sanitary Sewer Main Replacement
SCOPE/DESCRIPTION JUSTIFICATION
SANITATION
Replace eight hundred (800) linear feet of eight (8) inch PVC pipes along Jay Bird Lane, from Edgemoor Road to Tulip
Lane.
Current sanitary sewer line is composed of clay pipe
therefore causing linear cracks, stress cracks, and root infiltration.
FY 2022-23 Proposed Budget June 6, 2022 Appendix A-39
5‐Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 22/23 ‐ 26/27
PROJECT NO.: D.6 PROJECT STATUS: Design
PROJECT COST: $ 450,000 FISCAL YEAR: 22/23 FUNDING: Sanitation Funding Year FY 22/23: FY 23/24: FY 24/25: FY 25/26: FY 26/27: 5‐ Year Total Source
Sanitation $ 450,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 450,000 TOTAL $ 450,000 $ 450,000
Expenditures
Environmental $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Permitting $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Design $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ ROW $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Construction $ 450,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 450,000 TOTAL $ 450,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 450,000 On‐going Operating & Maintenance Impact: The study will facilitate maintenance operations.
Permits/ Easements Needed: Notice of Exemption
MAP PICTURE
System Master Plan and Mapping
SANITATION
SCOPE/DESCRIPTION JUSTIFICATION
1. Plan for growth expected; 2. Develop an accurate
hydraulic model of the collection system; 3. Identify existing and future system deficiencies; 4. Develop a prioritized list of improvement projects; and, 5. Assess the approach for
planning, scheduling and performing maintenance activities.
The SSMP will guide the planned capital project expenditures and asset management in an efficient and cost effective manner for the entire City maintained sanitary sewer
system. Establishes a nexus for updating the sewer fee
structure.
FY 2022-23 Proposed Budget June 6, 2022 Appendix A-40
5‐Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 22/23 ‐ 26/27
PROJECT NO.: E.1 PROJECT STATUS: Purchase
PROJECT COST: $ 750,000 FISCAL YEAR: Annual FUNDING: General, Sanitation Funding Year FY 22/23: FY 23/24: FY 24/25: FY 25/26: FY 26/27: 5‐ Year Total Source
General Fund $ 91,508 $ 100,000 $ 150,000 $ 150,000 $ 150,000 $ 641,508 General Fund
Veh. Reserve $ 8,492 $ ‐ $ ‐ $ ‐ $ ‐ $ 8,492 Sanitation
Veh. Reserve $ 50,000 $ 50,000 $ ‐ $ ‐ $ ‐ $ 100,000 TOTAL $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 750,000 Expenditures
Environmental $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Permitting $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Design $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ ROW $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Purchase $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 750,000 TOTAL $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 750,000 Vehicle Replacements
EQUIPMENT & VEHICLES
SCOPE/DESCRIPTION JUSTIFICATION
Replace aged fleet vehicles from the Sanitation, Public Works, Engineering, Building & Safety, and Tourism
Management departments, at approximately 3 per year.
Public Works vehicles must be equipped with radios, and snow blades for plowing.
Currently the City has approximately 31 fleet vehicles, with 33 vehicles older than 15 years old. In order to keep costs down for acquiring difficult to find replacement parts
associated with older vehicles it is necessary to replace the City fleet on an annual basis.
On‐going Operating & Maintenance Impact: Regularly scheduled maintenance Permits/ Easements Needed: None
MAP PICTURE
FY 2022-23 Proposed Budget June 6, 2022 Appendix A-41
5‐Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 22/23 ‐ 26/27
PROJECT NO.: E.2 PROJECT STATUS: Purchase
PROJECT COST: $ 1,000,000 FISCAL YEAR: Annual FUNDING: Sanitation Funding Year FY 22/23: FY 23/24: FY 24/25: FY 25/26: FY 26/27: 5‐ Year Total Source
General Fund $ 400,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 1,000,000 TOTAL $ 400,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 1,000,000 Expenditures
Environmental $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Permitting $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Design $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ ROW $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Purchase $ 400,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 1,000,000 TOTAL $ 400,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 1,000,000 Heavy Equipment
EQUIPMENT & VEHICLES
SCOPE/DESCRIPTION JUSTIFICATION
Purchase of specialized small snow removal equipment for use on Moonridge Corridor and in the Village, and annual replenishment of equipment stock.
Small specialized snow removal equipment will help with narrow snow removal areas on the Moonridge Corridor, and the Village. Other equipment that has exceeded life
expectancy will be restocked.
On‐going Operating & Maintenance Impact: Regularly scheduled maintenance Permits/ Easements Needed: None
MAP PICTURE
FY 2022-23 Proposed Budget June 6, 2022 Appendix A-42
4 MEETING
DATE: June 6, 2021
TO: Honorable Mayor and Members of the City Council
THROUGH: Jeff Mathieu, Interim City Manager
FROM: Sean Sullivan, Director of Public Services
SUBJECT: Resolution of Intent to Levy and Collect Assessments within the Village Maintenance Assessment District No. 1-92 for Fiscal Year 2022-23
BACKGROUND
Village Maintenance District No. 1-92 (District) was formed to provide funding for the maintenance of the Village streetscape improvements on Village Drive and Pine Knot Avenue, which includes landscape and sidewalk maintenance and snow removal. The District is governed by the Landscaping and Lighting Act of 1972, which specifies procedures for implementing and managing the District. Each year, an Engineer’s Report, prepared by a registered Professional Engineer, must be prepared and submitted to the City Council to establish assessments for each parcel within the District.
In 2021, City Staff developed a plan that would update and increase the assessments for a five (5) year period beginning with Fiscal Year 2021-22 and continuing through Fiscal Year 2025-26. The updated rates would work to eliminate the annual deficit during the final year of the its implementation. The updated rates were noticed to all of the assessed parcels pursuant to procedures set forth by Proposition 218, the “Right to Vote on Taxes Act”, and on June 21, 2021, the City Council adopted the updated rate structure after determining that a majority protest of this action did not exist. The adopted assessment rate for the Village Maintenance Assessment District No 1-92 for Fiscal Year 2022-23 is $28.00 per assessed linear foot.
It is recommended that the City Council conduct a public hearing to consider any public testimony or protests to the Engineer’s Report or the assessments and consider a resolution to levy and collect the established assessments for Fiscal Year 2022-23.
DISCUSSION
The Village Maintenance District (District) No. 1-92 provides for critical maintenance and upkeep within the Village area, focused on streetlights, sidewalks, ornamental structures, and landscaping.
The work within these areas includes routine items such as snow removal, streetlight maintenance and lamp replacement, maintenance and replacement of signs and other decorative facilities. In addition, there is a large focus on sweeping, pressure washing, litter collection and trash removal, and graffiti abatement. These efforts are focused along Village Drive and Pine Knot Avenue, which are the primary areas of the Village where the most visitor traffic is experienced.
The District was established in 1992 pursuant to the requirements of the Landscaping and Lighting Act of 1972. In 1996, California Voters approved Proposition 218, the Right to Vote on Taxes Act, which added further requirements to the levying of assessments, including that all assessments must be approved by at least 50 percent of the ballots cast by property owners subject to the assessments. All actions to be taken on the adjustment of any assessments, new or existing, must be supported by a detailed Engineer’s Report. The Engineer’s Report, to be prepared by a registered Professional Engineer, shall include a description of the district, a scope of the maintenance activities to take place within the district, and the budget required to complete those activities. The accompanying Engineer’s Report for Fiscal Year 2022/23 was prepared under the direction and supervision of the City Engineer.
The Engineer’s Report outlines assessments based upon both General Benefits and Special Benefits. A general benefit is something that would benefit the public at large in the area, whether they own properties or not, while a special benefit is derived from the property owners in the area due to enhanced maintenance efforts that directly benefit their properties. Previously, the City and the assessed property owners agreed that the ratio between the special benefit and general benefit was to be 44% special benefit and 56% general benefit. As such, the collected assessment from the parcel owners would represent 44% of the revenue and expense for the operation of the District.
The City would contribute the remaining 56% of the revenue to satisfy the general benefit element.
As established, the Assessment District includes 5,142 linear feet of assessed street frontage.
The established assessment for Fiscal Year 2022-23 is $28.00 per linear foot, which will collect a total of $143,976 in assessments. Pursuant to the established 56%/44% split, the City’s general benefit contribution to the District is approximately $183,260, totaling the District revenue for Fiscal Year 2022-23 at $327,236. The estimated District expenditures for Fiscal Year 2022-23 are approximately $500,000.
FISCAL IMPACT
There is no fiscal impact associated with this action. The FY 2022-23 budget includes the rate of $28.00 per assessed linear foot adopted June 21, 2021. The recommended action enables the levy and collection the of assessments.
ENVIRONMENTAL CONSIDERATIONS
None requiring review under the California Environmental Quality Act (CEQA).
RECCOMENDATION
Staff recommends that the City Council conduct a public hearing to receive public testimony and, upon conclusion of the Public Hearing, adopt the Resolution to Levy and Collect Assessments within the Village Maintenance Assessment District No. 1-92 for Fiscal Year 2022-23.
ATTACHMENTS
1. Resolution No. 2022-XX
2. Village Maintenance Assessment District No. 1-92 Fiscal Year 2022-23 Engineer’s Report
3. Village Maintenance Assessment District No. 1-92 Fiscal Year 2022-23 Assessment Table ATTACHMENT 1
RESOLUTION NO. 2022-XX
RESOLUTION OF INTENT TO LEVY AND COLLECT
ASSESSMENTS WITHIN THE VILLAGE MAINTENANE
ASSESSMENT DISTRICT NO. 1-92
WHEREAS, pursuant to the Landscape and Lighting Act of 1972 (Division 15, Part 2 of the California Streets and Highways Code; the “Act”), the City Council of the City of Big Bear Lake formed Assessment District 23-91 for the purpose of financing the construction of streetscape improvements (the “Village Improvements”) in the Village Specific Plan area; and WHEREAS, the City Council desires a portion of the revenues for the maintenance of the Village Improvements to be collected from the properties benefiting from the Village Improvements; and WHEREAS, the Act authorizes formation of a Landscaping, Lighting, and Maintenance District for, among other things, maintenance of sidewalks, medians, parkways, slopes, open spaces, public parks, and street lights on the basis of benefits received; and WHEREAS, on July 1, 1992, the City Council adopted Resolution No. 92-55, which ordered the formation of the City of Big Bear Lake Maintenance District No. 1-92 (Village Streetscape Improvements) pursuant to the Landscaping and Lighting Act of 1972 for the maintenance of the Village improvements; and
WHEREAS, the City Council of the City of Big Bear Lake intends to continue the maintenance and servicing of the improvements and assess the properties within the district the partial costs of the maintenance and servicing; and
WHEREAS, Section 22622 of the Streets and Highways Code, State of California, requires that an Engineer’s Report be prepared and filed annually, outlining the assessments to be levied against the properties within the assessment district; and
WHEREAS, Proposition 218, the Right to Vote on Taxes Act, was approved by the voters on November 5, 1996, added Articles XIIIC and XIIID to the California Constitution (The Articles) which requires among other things, that beginning July 1, 1997, all existing assessments must be approved by at least 50 percent of the ballots cast by record owners subject to the assessment, with an exception for assessments which are used to operate and maintain streets and sidewalks, provided the assessments are not increased; and
WHEREAS, sidewalks, parkways, medians, open spaces, street trees, streets, streetlights, landscaping, furniture and signs, and energy charges for intersection and mid-block lighting are installed, maintained, and operated for street purposes, and continued assessments for these uses do not require a vote provided that the assessments are not increased, except for the cost-of-living adjustment factor as per the Act and Articles; and
WHEREAS, a rate schedule was adopted for the implementation of rate adjustments to the assessments beginning in Fiscal Year 2021/22 and continuing through Fiscal Year 2025/26 pursuant to the following schedule:
Year FY 20/21 FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 Assessment $ 18.01 $ 23.00 $ 28.00 $ 33.00 $ 38.00 $ 43.00 WHEREAS, the above described assessments were adopted pursuant to a Proposition 218 majority protest process in June 2021 whereby a Resolution of Intent was adopted on May 3, 2021 and a majority protest hearing was scheduled for June 21, 2021; and WHEREAS, on June 21, 2021 the City Council of the City of Big Bear Lake considered the above described rate schedule for Village Maintenance Assessment District 1-92 and at the time of the hearing determined that a majority protest did not exist; and WHEREAS, the adopted rate schedule sets the assessment at $28.00 per linear foot for the assessments of Fiscal Year 2022/23.
NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Big Bear Lake that:
1. The City of Big Bear Lake desires to continue to provide for the necessary maintenance services within the area known as the Village Maintenance Assessment District (District) No. 1-92.
2. The City of Big Bear Lake adopted an Engineer’s Report for the District pursuant to section 22622 of the Streets and Highways Code. Reference is hereby made to such Engineer’s Report on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the District, and the proposed assessments upon assessable lots and parcels of land within the District.
3. The City Council conducted a duly noticed public hearing on June 6, 2022, concerning the proposed assessments and this Resolution.
4. The assessments for the Village Maintenance Assessment District No. 1-92 for Fiscal Year 2022-23 shall be levied and collected at the adopted rate of $28.00 per linear foot.
PASSED, APPROVED AND ADOPTED this 6th Day of June, 2022.
Rick Herrick, Mayor
ATTEST:
Erica Stephenson, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss
CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2022-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 6th day of June, 2022 and that the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_________________________
Erica Stephenson, City Clerk
ATTACHMENT 2
CITY OF BIG BEAR LAKE
PUBLIC WORKS & ENGINEERING DEPARTMENT
VILLAGE MAINTENANCE DISTRICT
NO. 1-92
2022/23 Fiscal Year
ENGINEER’S REPORT
INTENT MEETING: May 2, 2022
PUBLIC HEARING: June 6, 2022
ENGINEER’S REPORT
CITY OF BIG BEAR LAKE
VILLAGE MAINTENANCE ASSESSMENT DISTRICT NO. 1-92
TABLE OF CONTENTS
I. INTRODUCTION .............................................................................................................................2 II. PLANS AND SPECIFICATIONS ..................................................................................................3 III. ASSESSMENT.....................................................................................................................................3 IV. ESTIMATED MAINTENANCE COSTS .....................................................................................4 V. ASSESSMENT DIAGRAM ..............................................................................................................5 VI. METHOD OF ASSESSMENT ........................................................................................................5 VII. APPENDIX A: ASSESSMENT ROLL
VIII. APPENDIX B: DESCRIPTION OF BUDGET ITEMS
IX. INTRODUCTION
BACKGROUND
This report is prepared in compliance with the requirements of Article 4, Chapter 1, of the Landscaping and Lighting Act of 1972 (The “Act”), which is Part 2 of Division 15 of the California Streets and Highways Code, Article 4.3, Section 53739 of the California Government Codes (the “Code”), and Articles XIII C and XIII D to the California Constitution (the “Articles”).
The City of Big Bear Lake currently operates and maintains the City of Big Bear Lake Village Maintenance Assessment District No. 1-92 (the “District”) to fund the maintenance of various amenities located throughout the Village such as planters and sidewalks. Since the passage of Proposition 218, the “Right to Vote on Taxes Act”, which added Articles XIII C and XIII D to the California Constitution (The Articles), new procedures must be followed to levy assessments under the Landscaping and Lighting Act of 1972. These Articles requires that all assessments be supported by a detailed Engineer’s Report prepared by a registered professional engineer. The report includes the information required by law for the assessment district.
The Act and Articles also provide for the increase of existing assessments or the implementation of a cost-of-living adjustment factor (CPI), all for the express purpose of installing, maintaining, and servicing lighting and landscaping improvements. The costs associated with the installation, maintenance, and servicing of the improvements may be assessed against those properties which are specially benefited by the installation, maintenance, and servicing. A City may increase assessments or apply a CPI factor for an assessment district after complying with the requirements of the Act and the provisions of the Articles.
The City initiates proceedings for the annual levy of assessments for the district by passing a resolution that states that the levy is proposed under the Act and Articles. This resolution also describes the improvements, describes the name and location of the district, and finally orders an engineer, who is a registered professional engineer, certified by the State of California, to prepare and file a detailed report.
The report prepared by the engineer must include plans and specifications for the improvements. The report must also include an estimate of the costs of the improvements, a diagram, or map of the assessment district showing the boundary of the district, and an explanation of the estimated costs of the improvements against the parcels or lots, which benefit from the improvements. Once the report is completed, it is presented to the City Council for its review and approval as presented, or it may be modified and approved.
After the report is approved, the City Council may adopt a Resolution of Intention that declares its intent to levy assessments within the assessment district, describes the improvements, gives the district a distinct name, and refers to the report for details of the district. The Resolution of Intention also sets a time and place for a hearing on the annual assessments.
X. PLANS AND SPECIFICATIONS
The improvements for the District may be generally described as follows:
The operation, maintenance, and servicing of streetlights, sidewalks, and ornamental structures, landscaping, including trees, shrubs, grass, and other ornamental vegetation, and appurtenant facilities, including irrigation systems, located in public places within the boundaries of the District.
Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of the streetlights, sidewalks, planters, benches, decorative signs, and ornamental structures, landscaping and appurtenant facilities, including repair, removal, or replacement of all or part of any of the ornamental structures, landscaping or appurtenant facilities; providing for the life, growth, health, and beauty of the landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, and treating for disease or injury; the removal of trimmings, rubbish, debris and other solid waste, sweeping and snow removal from public sidewalks; and the cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti. Servicing means the furnishing of electricity for the lighting and operation of the streetlights and ornamental structures, landscaping, and appurtenant facilities, and water for the irrigation and control of the landscaping and the maintenance of any of the ornamental structures, landscaping, and appurtenant facilities.
The improvements were installed under Assessment District No. 23-91 and were designated the “Village Improvements.” Improvements for APN 308-135-01 (Holiday Inn) and APN 308-146-02 (Tropicali) were installed by the developers of these properties and annexed to the District as Annexation No. 1. Improvements for “The Club”, Tract 16126 (APN 308-137-07) were installed by the developer of this property and annexed to the District as Annexation No. 2. Reference is hereby made to said plans and specifications for the improvements described above and they are by reference made a part of this report to the same extent as if said plans and specifications were attached hereto.
All improvements consisting of sidewalks, landscaping, street trees, streets, streetlights, landscaping furniture and signs exist at the present time.
Plans and Specifications for the improvements for the District are voluminous and are not bound in this report but by this reference are incorporated and made a part of this report. The Plans and Specifications are on file in the office of the City Clerk and the City Engineer where they are available for public inspection.
XI. ASSESSMENT
All assessed lots or parcels of real property within the District are listed on Assessment Rolls that are on file in the office of the City Clerk and the City Engineer and are hereby made a part of this report by reference. Each Assessment Roll states the net amount to be assessed upon assessable lands within the District for fiscal year 2022/23, shows the fiscal year 2022/23 assessment upon each lot and parcel within the District and describes each assessable lot or parcel of land within the District. These lots and parcels are more particularly described on the County Assessment Roll, which is on file in the office of the San Bernardino County Assessor and by reference is made a part of this report. A summary sheet showing the Assessor Parcel Numbers is attached as Appendix “A”.
XII. ESTIMATED MAINTENANCE COSTS
The Act provides that the estimated costs of maintenance for the improvements may include the total maintenance costs for the entire fiscal year 2022/23, including incidentals, which may include reserves to operate the District.
The Act also provides that the amount of any surplus, deficit, or contribution be included in the estimated cost of improvements. The net amount to be assessed on the lots or parcels within the district is the proportional share of maintenance, and servicing costs with adjustments either positive or negative for reserves, surpluses, deficits, and/or contributions.
A detailed budget is available in the office of the Director of Government Services of the City of Big Bear Lake. A description of detailed budget items is included herein as “Appendix B”.
In analyzing the continual deficit operations associated with the District, beginning in Fiscal Year 2021/22, the City Council adopted an increase to the assessment of $4.99 for Fiscal Year 2021/22 and a subsequent increase of $5.00 per foot per year through Fiscal Year 2025/26.
The following table is an abbreviated budget for the District reflecting the approved assessment increases through Fiscal Year 2025/26:
*The District collects the parcel assessments as provided which represent 44% of the cost of operating the District for the special benefit as received by the assessed parcels. The City contribution from the General Fund represents 56% of the District operating revenue to for the costs associated with the General Benefit, which is available to the general public.
FISCAL YEAR 2022/23 2023/24 2024/25 2025/26
Total maintenance and
servicing costs*
$471,820 $484,020 $496,720 $510,020
Surplus or deficit ($144,570) ($ 98,340) ($ 52,610) ($ 7,450) City contribution from
general fund*
$183,260 $215,980 $248,700 $281,440
Net amount to be
assessed to assessable
lands within the district
$143,990 $169,700 $195,410 $221,130
Assessed parcels 56 56 56 56
Total lineal foot frontage 5,142 5,142 5,142 5,142
Total fiscal year 2020/21
assessment per linear foot
$28.00 $33.00 $38.00 $43.00
For Fiscal Year 2022/23, estimates of the operating expenses, compared with the revenue, based upon the adopted rate schedule, show that the District will run a deficit of approximately $144,584, down from a deficit of approximately $191,300 in the prior Fiscal Year.
The District’s Annual Maintenance costs do not include any costs for future capital improvements, replacements or repairs.
XIII. ASSESSMENT DIAGRAM
The boundary of the Village Maintenance Assessment District 1-92 is generally described as including the following properties:
(1) Village Drive from Stocker Avenue to a point approximately 1,513 feet westerly to Bonanza Drive, and the east side of Bonanza Drive from Village Drive to a point approximately 100 feet north of Village Drive.
(2) Pine Knot Avenue from Big Bear Boulevard to Cameron Drive.
The boundary maps/diagrams for the District are voluminous and are not bound in this report but by this reference are incorporated and made a part of this report. The boundary maps/diagrams are on file in the office of the City Clerk and the City Engineer, where it is available for public inspection.
The following map page is for general location only and is not to be considered the official boundary map on file with the City Clerk.
If any parcel submitted for collection is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, a corrected parcel number and/or new parcel number will be identified and resubmitted to the County Auditor/Controller. The assessment amount to be levied and collected for the resubmitted parcel or parcels shall be based on the method of apportionment and assessment rate approved in this Report. Therefore, if a single parcel has changed to multiple parcels, the assessment amount applied to each of the new parcels shall be recalculated and applied according to the approved method of apportionment and assessment rate rather than a proportionate share of the original assessment.
XIV. METHOD OF ASSESSMENT
BACKGROUND
The Landscaping and Lighting Act of 1972 provides that assessments may be apportioned upon all assessable lots or parcels of land within a district in proportion to the estimated benefits to be received by each lot or parcel from the improvements. In addition, Articles XIII C and XIII D of the California Constitution require that a parcel's assessment may not exceed the reasonable cost of the proportional special benefit conferred on that parcel. The Proposition provides that only special benefits are assessable, and the City must separate the general benefits from the special benefits conferred on a parcel. A special benefit is a particular and distinct benefit over, and above general benefits conferred on the public at large, including real property within the district. The general enhancement of property value does not constitute a special benefit.
SPECIAL BENEFIT
Each and every parcel within the District receives a particular and distinct benefit from the improvements over and above general benefits conferred by the improvements.
The improvements confer a particular and distinct special benefit upon parcels within the District because of the nature of the improvements. The proper maintenance of landscaping specially benefits parcels within the District by moderating temperatures, providing oxygenation, and attenuating noise from the adjacent streets, thereby enhancing the environmental quality of the businesses and the pedestrian areas within the Village. The spraying and treating of landscaping for disease reduces the likelihood of insect infestation and other diseases spreading to private landscaping located throughout the properties within the District. The proper maintenance (including water and electricity costs) of the streetlights, sidewalks, landscaping, ornamental and decorative structures, and appurtenant facilities reduces property-related crimes (especially vandalism) against properties in the District. This is accomplished through the abatement of graffiti and by providing an attractive environment and one where all businesses are highly visible and well lighted. The removal and hauling of snow (sidewalks and parking stalls) in the winter and refuse throughout the year provide a safe, clean and attractive location for business. Finally, the proper maintenance of landscaping, and ornamental and decorative structures improves the attractiveness of the properties within the District and provides a positive visual experience each and every time a trip is made to or from the businesses. All of the abovementioned attributes contribute to a specific enhancement for each of the parcels within the District.
GENERAL BENEFIT
In addition to the special benefits received by the parcels within the District, there are incidental general benefits conferred by the proposed improvements.
The proper maintenance (including water and electricity costs) of street lighting, sidewalks, landscaping, and appurtenant and ornamental facilities within the District provide a safe, clean and attractive destination for visitors. The spraying and treating of landscaping within the District for disease reduces the likelihood of insect infestation and other diseases spreading to landscaping located throughout other properties within the City. The removal of snow from sidewalks provides a safe path for visitors to the Village shops. The maintenance (including electricity costs) of streetlights provides a safe environment for pedestrians and motorists visiting the Village. The removal of refuse from the Village provides visitors with a clean and attractive destination. Finally, the proper maintenance (including water and electricity costs) of street lighting, sidewalks, landscaping, and ornamental structures provides a positive visual experience and enhances the City of Big Bear Lake’s role as a resort community and vacation destination. All of the above-mentioned constitutes incidental general benefits conferred by the improvements.
The total benefits are thus a combination of the special benefits to the parcels within the District and the general benefits to the public at large and to adjacent property owners. The portion of the total Village Improvement maintenance costs, which are associated with general benefits, will not be assessed to the parcels in the District, but will be paid from other City Funds.
Because the village improvements are located immediately adjacent to properties within the District, and are maintained solely for the benefit of the properties within the District, any benefit received by properties outside of the District is merely incidental. It is estimated that the general benefit portion of the benefit received from the improvements for any district is less than one (1) percent of the total benefit. The City will contribute additional funding for any maintenance costs in the District, which are not recovered from assessments.
APPORTIONMENT
Each of the parcels within the district has access to the improvements and the maintenance and servicing thereof. Since the parcels front onto the street and sidewalk improvements, the benefits to each parcel are based on the width of the parcel fronting the improvements. In the District, all parcels are assessed based on the front linear footage of the parcel to be assessed. For fiscal year 2022/23, there is a total of 5,142 front linear feet within the Village. See the Assessment Roll included herein as Appendix “A” for individual parcel data.
The following formulas are used to calculate each property’s District assessment.
Total Balance to Levy*/Total Front Linear Footage = Levy per Front Linear Foot (Rate) Parcels Total Front Linear Foot Levy per Front Linear Foot (Rate) = Parcel Levy Amount Table 1 below is a sample levy calculation for a parcel in the District.
SAMPLE LEVY CALCULATION
TABLE 1
TOTAL
BALANCE
TO LEVY
TOTAL
FRONT
LINEAR
FEET
=
LEVY
PER
FRONT
LINEAR
FOOT
PARCEL
FRONT
LINEAR
FEET =
PARCEL
LEVY
$143,976 5,142 = $28.00 100 = $2,800
All assessed lots or parcels of real property within the districts are listed on assessment rolls that are on file in the office of the City Clerk and the City Engineer, and are hereby made a part of this report by reference. Each Assessment Roll states the net amount to be assessed upon assessable lands within the District for fiscal year 2022/21, shows the fiscal year 2022/21 assessment upon each lot and parcel within the District and describes each assessable lot or parcel of land within the District. These lots and parcels are more particularly described on the county assessment roll, which is on file in the office of the San Bernardino County Assessor and by reference is made a part of this report.
The assessments for the District were heard before the City Council at a public hearing on June 21, 2021.
*BALANCE TO LEVY - This is the total amount to be levied to the parcels within the District. The Balance to Levy represents the total direct and administration costs. This dollar amount represents the funds that are to be collected for that fiscal year from the property owners.
APPENDIX A: ASSESSMENT ROLL
The Assessment Roll for the District is voluminous and is not bound in this report but by reference is incorporated and made a part of this report. The Assessment Roll is on file in the office of the City Clerk and the City Engineer, where it is available for public inspection.
Reference is made to the San Bernardino County Assessment Roll for a description of the lots or parcels in the District.
APPENDIX B: DESCRIPTION OF BUDGET ITEMS
SNOW REMOVAL - Provides for removal and hauling of snow all Village sidewalks and parking stalls, including labor and equipment.
PLANTER MAINTENANCE - Provides for the maintenance and replacement of plants in landscaping as well as necessary irrigation systems to sustain the plant materials STREET LIGHTING MAINTENANCE – Provides for the maintenance lighting fixtures.
UTILITIES (WATER AND ELECTRICITY) – Provides for utility costs for the operation of landscaping and lighting fixtures and features.
TRASH SWEEPING & REMOVAL - Provides for the sweeping and removal of litter from the Village.
REPAIRS TO DAMAGED/DEFACED PROPERTY - Provides for minor maintenance projects and repairs.
TRASH SERVICE – Provides for the emptying of trash cans in the Village, currently contracted out to Big Bear Disposal.
ATTACHMENT 3
Parcel Owner Name Business Name Assessors Parcel Numbers Assessed Upon Frontage Feet (in Lineal Feet) FY 2021/22 Total Assessment ($23.00/Linear Foot) FY 2022/23 Total Assessments ($28.00/Linear Foot) Proposed FY 2023/24 Total Assessments ($33.00/Linear Foot) Proposed FY 2024/25 Total Assessments ($38.00/Linear Foot) Proposed FY 2025/26 Total Assessments ($43.00/Linear Foot) SEVEN OAKS INC La Fiesta Candy Store/ Superhero Toys and More 1 308-165-01 50 $1,150.00 $1,400.00 $1,650.00 $1,900.00 $2,150.00 DONEGAL PROPERTIES Starpoint Resort Partners 2 308-165-02 62 $1,426.00 $1,736.00 $2,046.00 $2,356.00 $2,666.00LACKEY FAMILY TRUST 12‐9‐87 Frusion/ Stupidiotic 3 308-165-03 45 $1,035.00 $1,260.00 $1,485.00 $1,710.00 $1,935.004551 VILLAGE DRIVE LLC No Business yet-restaurant in construction 4 308-165-04 45 $1,035.00 $1,260.00 $1,485.00 $1,710.00 $1,935.00HIMALAYAN INVESTMENT LLC Royal Thai Café/ O Koo Ran/Wild Coyote Gallery/ Room to Room 5 308-166-28 125 $2,875.00 $3,500.00 $4,125.00 $4,750.00 $5,375.00GONZALEZ LIVING TRUST 9/27/06 Muchachos 6 308-166-29 46 $1,058.00 $1,288.00 $1,518.00 $1,748.00 $1,978.00KAMPHAUS LIVING TRUST 2/27/03 AMENDE Village Sweet Shoppe 7 308-166-34 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00 BBPS LLC Boomers/Village Nut House 8 308-166-35 50 $1,150.00 $1,400.00 $1,650.00 $1,900.00 $2,150.00 IANNICIELLO, LAUREN Whiskey Daves 9 308-166-59 80 $1,840.00 $2,240.00 $2,640.00 $3,040.00 $3,440.00CINDYS LAFH TRUST 12‐15‐14 Barrel 33 10 308-166-51 39 $897.00 $1,092.00 $1,287.00 $1,482.00 $1,677.00 WOODYS WORLD LLC Toy Gallery / Paisley 11 308-171-01 173 $3,979.00 $4,844.00 $5,709.00 $6,574.00 $7,439.00 NAVAJO BUILDING LLC The Leather Depot/Fabrile Studios/Village Faire/Happiness is Company/Sid 12 308-171-02 75 $1,725.00 $2,100.00 $2,475.00 $2,850.00 $3,225.00CULLEN TRUST 2/10/09 AV Wrightwood Inn Inc 13 308-171-05 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00 HEMEC16 LLC Artisans Etc. 14 308-171-08 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00PROPHET FAMILY TRUST 09/10/14 Re/Max Big Bear / I love Candles 15 308-171-10 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00SCHOETTGER, HAROLD F AND SHEILA TRS A Christmas Store N' More 16 308-171-11 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00ADAM, LARRY D LIVING TRUST 9/5/13 Sotheby's Real Estate 17 308-171-16 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00GONZALEZ, GUSTAVO & NANCY LIV TR 2/1 572 Social Outdoor Area 18 308-171-17 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00GONZALEZ, GUSTAVO & NANCY LIV TR 2/1 572 Social Outdoor Area 19 308-171-18 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00GONZALEZ, GUSTAVO & NANCY LIV TR 2/1 572 Social 20 308-171-19 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00GONZALEZ, GUSTAVO & NANCY LIV TR 2/1 575 Social 21 308-171-20 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00DRACO BUILDERS LLC Bone Yard Bar and Grill/ Earth's Elements 22 308-171-41 120 $2,760.00 $3,360.00 $3,960.00 $4,560.00 $5,160.00 CLARK, COLIN M SoCal Vacations 23 308-171-24 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00 BREWSTER, CHARLES A & E E REVOC FAM Robinhood Resort 24 308-171-28 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00S N V K LLC Himilayan Restaurant 25 308-171-34 70 $1,610.00 $1,960.00 $2,310.00 $2,660.00 $3,010.00 Subtotal $33,580.00 $40,880.00 $48,180.00 $55,480.00 $62,780.00
CITY OF BIG BEAR LAKE
ASSESSMENT DISTRICT NO. 1-92
VILLAGE MAINTENANCE DISTRICT
FY 2022/23
Assessors Parcel
Numbers Assessed Upon
Frontage Feet
(in Lineal Feet)
FY 2021/22 Total
Assessments
($23.00/Linear Foot)
FY 2022/23 Total
Assessments
($28.00/Linear Foot)
Proposed FY
2023/24 Total
Assessments
($33.00/Linear Foot)
Proposed FY
2024/25 Total
Assessments
($38.00/Linear Foot)
Proposed FY
2025/26 Total
Assessments
($43.00/Linear Foot)
BREWSTER TRUST Parking for Nottinghams 26 308-171-35 120 $2,760.00 $3,360.00 $3,960.00 $4,560.00 $5,160.00 WHITT, JOHN B REVOCABLE TR 11/09/18 Village Theaters 27 308-171-36 80 $1,840.00 $2,240.00 $2,640.00 $3,040.00 $3,440.00RATHJE, STEVEN TRUST 12/20/05 Oliver's Emporium 28 308-171-37 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00 BREWSTER, CHARLES A & E E REVOC FAM Nottinghams Restaurant 29 308-171-38 183 $4,209.00 $5,124.00 $6,039.00 $6,954.00 $7,869.00 CYPRESS POINT TRUST 5/21/14 The Village Shops 30 308-171-39 80 $1,840.00 $2,240.00 $2,640.00 $3,040.00 $3,440.00GONZALEZ LIVING TRUST 9‐27‐2006 Saucy Mama's/ Fire Rock 31 308-171-40 80 $1,840.00 $2,240.00 $2,640.00 $3,040.00 $3,440.00GONZALEZ, GUSTAVO & NANCY LV TR 02/2 El Jacalito 32 308-172-01 50 $1,150.00 $1,400.00 $1,650.00 $1,900.00 $2,150.00CHANG, PHILIP U Boomers 33 308-172-02 50 $1,150.00 $1,400.00 $1,650.00 $1,900.00 $2,150.00CHANG, PHILIP U Big Bear Liquor Mart 34 308-172-24 50 $1,150.00 $1,400.00 $1,650.00 $1,900.00 $2,150.00NCOT TRUST 08/29/19 Valero/ Nick's Auto Care 35 308-172-25 152 $3,496.00 $4,256.00 $5,016.00 $5,776.00 $6,536.00BIG BEAR VILLAGE PLAZA LLC Big Bear Tattoo/ Compass 36 308-173-33 100 $2,300.00 $2,800.00 $3,300.00 $3,800.00 $4,300.00CJ PROPERTIES Peppercorn 37 308-173-30 100 $2,300.00 $2,800.00 $3,300.00 $3,800.00 $4,300.00SCHWEITZER, B & T FAMILY TRUST Teddy Bear 38 308-173-27 100 $2,300.00 $2,800.00 $3,300.00 $3,800.00 $4,300.00SHALHOOB FAMILY TRUST Brown Bear Gift Store 39 308-174-03 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00 SHALHOOB FAMILY TRUST 10‐24‐08 Art Garden 40 308-174-04 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00DIAMOND TRUST 7‐23‐08 Jasper's Steakhouse 41 308-174-14 50 $1,150.00 $1,400.00 $1,650.00 $1,900.00 $2,150.00 JACOB SHAW INC Crave Main/ Trading Post 42 308-174-15 50 $1,150.00 $1,400.00 $1,650.00 $1,900.00 $2,150.00SCRIVEN, MATTHEW D New Gift/ Yogurt Store (in construction) 43 308-174-27 76 $1,748.00 $2,128.00 $2,508.00 $2,888.00 $3,268.00PINE KNOT PLAZA LLC Copper Q 44 308-174-28 120 $2,760.00 $3,360.00 $3,960.00 $4,560.00 $5,160.00BOWEN, JEAN M TR (RESIDUAL TRUST) United Woods Craftsman 45 308-174-37 80 $1,840.00 $2,240.00 $2,640.00 $3,040.00 $3,440.00SHALHOOB FAMILY TRUST Bear Essentials 46 308-174-39 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00 RICCHIUTI, LINDA M Copper Q 47 308-174-42 110 $2,530.00 $3,080.00 $3,630.00 $4,180.00 $4,730.00 CRAFTS & CRANKS INC Village Mall 48 308-181-14 290 $6,670.00 $8,120.00 $9,570.00 $11,020.00 $12,470.00PREMIER INVESTMENT PROPERTIES LLC BB Superstore 49 308-181-05 55 $1,265.00 $1,540.00 $1,815.00 $2,090.00 $2,365.00JACK IN THE BOX PROPERTIES LLC Jack in the Box 50 308-181-06 152 $3,496.00 $4,256.00 $5,016.00 $5,776.00 $6,536.00 Subtotal $52,624.00 $64,064.00 $75,504.00 $86,944.00 $98,384.00
VILLAGE MAINTENANCE DISTRICT
FY 2022/23
CITY OF BIG BEAR LAKE
ASSESSMENT DISTRICT NO. 1-92
Assessors Parcel
Numbers Assessed Upon
Frontage Feet
(in Lineal Feet)
FY 2020/21 Total
Assessments
($18.01/Linear Foot)
FY 2021/22 Total
Assessments
($23.00/Linear Foot)
Proposed FY
2022/23 Total
Assessments
($28.00/Linear Foot)
Proposed FY
2023/24 Total
Assessments
($33.00/Linear Foot)
Proposed FY
2024/25 Total
Assessments
($38.00/Linear Foot)
DRACO BUILDERS LLC The Cave 51 308-181-07 82 $1,886.00 $2,296.00 $2,706.00 $3,116.00 $3,526.00 VILLAGE DRIVE PROPERTIES LLC Oakside 52 308-181-13 61 $1,403.00 $1,708.00 $2,013.00 $2,318.00 $2,623.00BISSONNETTE, DIANE TR 11/12 ‐ EST OF Paolis/ La Pergola 53 308-183-21 100 $2,300.00 $2,800.00 $3,300.00 $3,800.00 $4,300.00PACIFIC SNOW VALLEY RESORT LLC Northwoods 54 308-135-01 510 $11,730.00 $14,280.00 $16,830.00 $19,380.00 $21,930.00 PREMIER INVESTMENT PROPERTIES LLC Local Tropicali 55 308-146-02 236 $5,428.00 $6,608.00 $7,788.00 $8,968.00 $10,148.00 BLUEGREEN VACATIONS UNLIMITED INC The Club 56 308-121-69 405 $9,315.00 $11,340.00 $13,365.00 $15,390.00 $17,415.00 Subtotal $32,062.00 $39,032.00 $46,002.00 $52,972.00 $59,942.00 Total 5,142.00 $118,266.00 $143,976.00 $169,686.00 $195,396.00 $221,106.00
CITY OF BIG BEAR LAKE
ASSESSMENT DISTRICT NO. 1-92
VILLAGE MAINTENANCE DISTRICT
FY 2022/23
AGENDA REPORT
Service, Quality, Community
DATE: June 6, 2022
TO: Honorable Mayor and City Council Members
FROM: Jeff Mathieu, Interim City Manager
PREPARED BY: Reginald A. Lamson, DWP General Manager
RE: DWP Water Standby Charge for FY 2022/23
Background:
In 1990, the DWP Board of Commissioners and City Council first approved a “Water Standby or Availability Charge” for parcels without water service that have DWP water lines available to them. Each parcel of land, under one acre, is charged one Standby Charge and parcels over one acre are charged a Standby Charge for each 75 (seventy-five) feet of frontage with water lines. (The total fee shall not exceed one Standby Charge multiplied by the total number of acres comprising the parcel).
The previous years’ Standby charges are listed below:
FY 1990/91: $30 FY 1991/92: $53 FY 1992/93: $53
FY 1993/94: $53 FY 1994/95: $53 FY 1995/96: $53
FY 1996/97: $53 FY 1997/98: $53 FY 1998/99: $53
FY 1999/00: $53 FY 2000/01: $53 FY 2001/02: $53
FY 2002/03: $53 FY 2003/04: $53 FY 2004/05: $53
FY 2005/06: $53 FY 2006/07: $53 FY 2007/08: $53
FY 2008/09: $53 FY 2009/10: $53 FY 2010/11: $53
FY 2011/12: $53 FY 2012/13: $53 FY 2013/14: $53
FY 2014/15: $53 FY 2015/16: $53 FY 2016/17: $53
FY 2017/18: $53 FY 2018/19: $53 FY 2019/20: $53
FY 2020/21: $53 FY 2021/22: $53
There are an estimated 2,323 affected parcels in our service area with access to DWP water lines.
The estimated revenue will be approximately $128,101 which will pay a portion of our Bond Debt Service.
At a Regular Meeting on April 26, 2022, the DWP Board of Commissioners (the Board) adopted a motion recommending that City Council adopt the Water Standby or Availability Charge at $53 for the FY 2022/23. They also recommended that the charge be placed on the tax rolls for collection along with general taxes.
DWP Standby Charge for FY 2022/23
June 6, 2022