Special Meeting Minutes – June 29, 2022
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A Special Meeting of the City Council of the City of Big Bear Lake was called to order by Mayor Herrick at 9:04 a.m., Wednesday, June 29, 2022, at the Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, California.
OPEN SESSION
Flag Salute: Flag Salute led by Mayor Herrick
Councilmembers Present: Mayor Rick Herrick
Mayor Pro Tem Bynette Mote
Councilmembers Participating Remotely: Councilmember Perri Melnick Councilmembers Excused: Councilmember Randall Putz
Councilmembers Absent: Councilmember Alan Lee
Others Present: Jeff Mathieu, Interim City Manager
Erica Stephenson, City Clerk
Others Participating Remotely: Stephen P. Deitsch, City Attorney A motion was made by Mayor Herrick, seconded by Mayor Pro Tem Mote, to excuse Councilmember Putz from attendance at this meeting.
Said motion was approved by the following vote:
AYES: Mote, Melnick, Herrick
NOES: None
ABSENT: Lee
EXCUSED: Putz
PUBLIC COMMUNICATIONS
Maureen Auer, Big Bear Lake Resident, offered her condolences to Councilmember Lee for the passing of a family member; stated the reason as to why this Special Meeting had to be called was due to Councilmember Lee’s absence at the June 20, 2022, meeting; indicated her beliefs that Councilmember Lee is not representing the best interests of his constituents.
Bernard Bryan, Big Bear Lake Resident, indicated that voter intimidation was exhibited when the Grizzly newspaper published names of individuals that signed the Notice of Intent to Recall Councilmember Mote and announced that a complaint has been made with the Secretary of State’s Office regarding this action; stated the various reasons as to why he and the Notice of Intent signers are pursuing this recall.
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Patrice Duncan, Sugarloaf Resident, questioned Councilmember Lee’s reasons for being absent at recent City Council meetings; requested for Mayor Herrick to consider a future agenda item that would reprimand Councilmember Lee for his alleged disregard of City resources; demanded his resignation.
1. CONSENT CALENDAR
1.1 APPROVAL OF DEMANDS – CHECK ISSUE DATE 05/26/2022 THROUGH 06/09/2022 IN THE AMOUNT OF $1,403,226.80
Approved.
1.2 RESOLUTION AUTHORIZING THE 2022 CONFLICT OF INTEREST CODE REVIEW
City Council considered a resolution directing the City Clerk to review the City’s Conflict of Interest Code. The City’s Conflict of Interest Code is required to be reviewed every two years. The results of this review will be provided to City Council no later than October 1, 2022.
Approved and adopted the following resolution entitled:
RESOLUTION NO. 2022-72
RESOLUTION AUTHORIZING THE 2022 CONFLICT
OF INTEREST CODE REVIEW
1.3 RESOLUTION ADOPTING PROPOSED PROJECTS LIST FOR RMRA FUNDING FOR FISCAL YEAR 2022-23
City Council considered a formal resolution that would adopt a list of proposed projects to be completed utilizing the City’s RMRA funding for Fiscal Year 2022-23. Road Maintenance Rehabilitation Account (RMRA) funding was created by SB 1 in 2017 and provides an annual allocation to the City in an amount of approximately $100,000. The funding is allocated to the Annual Street Rehabilitation Project, which is consistent with the RMRA guidelines, and the list will indicate the specific street segments to be included within the project. Submittal of this projects list will keep the City’s funding in good standing for the upcoming year.
Approved and adopted the following resolution entitled:
RESOLUTION NO. 2022-73
RESOLUTION ADOPTING PROPOSED PROJECTS LIST FOR
RMRA FUNDING FOR FISCAL YEAR 2022-23
1.4 RESOLUTION APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH MINAGAR AND ASSOCIATES FOR PREPARATION OF THE CITY’S LOCAL ROADWAY
SAFETY PLAN
City Council considered a formal resolution approving a professional services agreement with Minagar and Associates for the preparation of the City’s Local Roadway Safety Plan (LRSP). In early 2021, the City was awarded grant funding from the State of California Department of Transportation (Caltrans) for the preparation of an LRSP. An LRSP is a document that will systematically identify and analyze local roadway safety problems and recommend the appropriate countermeasures to remedy the
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June 29, 2022
concerns. An LRSP will provide a framework for addressing roadway safety concerns and will also satisfy a prerequisite requirement of future State grant funding. The total grant award of $40,000 and the required $10,000 City match provides the necessary funding for this planning effort.
Approved and adopted the following resolution entitled:
RESOLUTION NO. 2022-74
RESOLUTION ACCEPTING A GRANT FROM CALTRANS AND
APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH
MINAGAR AND ASSOCIATES FOR PREPARATION OF THE
CITY’S LOCAL ROADWAY SAFETY PLAN
1.5 RESOLUTION APPROVING AMENDMENT NO. 8 TO THE WASTE DISPOSAL
AGREEMENT WITH SAN BERNARDINO COUNTY
City Council considered a formal resolution authorizing the Interim City Manager to execute an amendment to the City’s agreement with San Bernardino County for disposal of solid waste at county landfill facilities. The City and fourteen (14) other incorporated cities within the County executed an agreement with San Bernardino County in 1998 for the utilization of the County operated solid waste disposal infrastructure. The agreement includes provisions for an annual price adjustment based upon calculated factors utilizing the Producer Price Index (PPI) and the Employment Cost Index (ECI). The proposed amendment will adopt an adjustment of 7.23% for Fiscal Year 2022-23 disposal costs and also cap the costs provided for in the WDA to 85% of the posted gate rate for landfill facilities going forward, limiting future cost increases.
Approved and adopted the following resolution entitled:
RESOLUTION NO. 2022-75
RESOLUTION APPROVING AMENDMENT NO. 8 TO THE
WASTE DISPOSAL AGREEMENET WITH
SAN BERNARDINO COUNTY
1.6 RESOLUTION AUTHORIZING A BID SOLICITATION FOR THE KNICKERBOCKER
CHANNEL FENCE REPLACEMENT PROJECT
City Council considered a formal resolution authorizing a bid solicitation for the Knickerbocker Channel Fence Replacement Project. Included in the adopted Capital Improvement Program for Fiscal Year 2022-23 is a project to replace fencing along Knickerbocker Channel that was not replaced when the project was constructed several years back. The remaining chain link fence is beginning to fail, creating safety concerns along the channel. The project proposes to replace approximately 350 linear feet of the chain link with new, wrought iron to match the remaining fence along Knickerbocker Channel. Authorization of this bid solicitation is requested so that these improvements may be made during this summer construction season.
Approved and adopted the following resolution entitled:
RESOLUTION NO. 2022-76
RESOLUTION AUTHORIZING A BID SOLICITATION FOR
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THE KNICKERBOCKER CHANNEL FENCE
REPLACEMENT PROJECT
1.7 RESOLUTION AUTHORIZING A NOTICE OF COMPLETION FOR THE ROTARY PARK
FENCING PROJECT
City Council considered a formal resolution accepting the improvements and authorizing the Notice of Completion for the Rotary Park Fencing Project. Included in the Fiscal Year 2021-22 Capital Improvement Program budget were various improvements to Rotary Park, including the construction of a new perimeter fence around the park. A contract for the fencing improvements was awarded to Harris Steel Fence Company, Los Angeles, CA, in March 2022. As of May 13, 2022, the work has been successfully completed and staff is recommending the acceptance of the improvements. Staff recommended that the City Council accept the work of Harris Steel Fence Company and authorize the filing of a Notice of Completion for the Rotary Park Fencing Project. Work is ongoing at Rotary Park and it is anticipated that the remaining lighting and landscaping improvements will be completed by the end of June.
Approved and adopted the following resolution entitled:
RESOLUTION NO. 2022-77
RESOLUTION AUTHORIZING A NOTICE OF COMPLETION FOR THE
ROTARY PARK FENCING PROJECT
A motion was made by Mayor Pro Tem Mote, seconded by Councilmember Melnick, to approve the Consent Calendar.
Said motion was approved by the following vote:
AYES: Melnick, Mote, Herrick
NOES: None
ABSENT: Lee
EXCUSED: Putz
ITEMS REMOVED FROM THE CONSENT CALENDAR
None.
ADJOURNMENT
There being no further business to come before the Council at this Open Session, Mayor Herrick adjourned the meeting at 9:16 a.m.
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Erica Stephenson, City Clerk