Big Bear Lake City Council
August 1, 2022

This chapter is intended to provide a procedure to allow the rental of private homes to visitors on a short-term basis as vacation rentals. The city seeks to promote regulate and limit vacation rentals, promote responsible visitor behavior, and protect the residential character of its neighborhoods.

Section 4.01.020. Definitions
For purposes of this chapter, the following words and phrases are defined as follows:

A. “Agent” means a person or entity, who does not hold any interest in the property and who has authority to act on behalf of the owner.

B. “Bedroom” means a room designed primarily for sleeping that meets the definition of the California Building Codes currently adopted by the city.

C. “Business entity” means a corporation, partnership, limited liability company or other legal entity that is not a natural person, personal business or personal or family trust.

C. D. “Check in” means the arrival of a guest at a vacation-rental property or agent’s office.

E. “Class A License” means a vacation rental license issued by the city prior to the Cut-off date.

F. “Class B License” means a vacation rental license issued by the city after the Cut-off date.

G. “Contract” means an agreement or evidence of any tenancy that allows or provides for occupancy of a vacation-rental property. A contract is any occupancy of a property where compensation is paid for such occupancy, whether occupancy is evidenced in an agreement or document. A contract is not required for home-sharing. as defined herein.

H. “Cut-off date” means the date that this ordinance becomes effective.

I. “Dwelling unit” shall mean one or more rooms in a building or portion thereof, designed, intended to be used or used for occupancy by one family or household for living and sleeping quarters, and containing only one kitchen, not including hotels or motels.

J. “Good Neighbor Policy” means a document prepared by the city that summarizes the general rules of conduct, consideration, and respect, including, without limitation, provisions of this code and other applicable laws, rules or regulations pertaining to the use and occupancy of vacation rentals.

D. K. “Home-sharing” or “home sharing property” means the rental of no more than two bedrooms in a detached single-family unit, for compensation, for a term of City of Big Bear Lake
Ordinance No. 2022-___

28 or fewer consecutive days while the owner of the unit is present lives on-site and living in the unit home, throughout the visitor’s stay.

E. L. “Hosting platform” or “hosting sites” means a person or entity who participates in home-sharing or vacation rentals by collecting or receiving a fee, directly or indirectly through an agent or intermediary, for conducting a booking transaction using any medium of facilitation. Examples include, but are not limited to, VRBO.com, Airbnb.com, homestay.com and other internet and non-internet based services that facilitate bookings for a fee.

F. M. “Owner” means a person or entity, who holds record fee title to the vacation rental property, except that “owner” does not include the holder of a leasehold interest in the vacation rental property. “Owner” includes a natural person, a personal business or a personal or family trust consisting solely of natural persons. An “owner” can be a business entity only if holding a license issued prior to the Cut-off date; any “owner” who holds a license on the Cutoff date is deemed an “owner” for purposes of this ordinance until the license is terminated or is not renewed.

G. N. “Personal business” means a corporation, limited liability company, partnership or other business that is directly owned and operated by natural persons and all shareholders, members or partners of the business are (i) natural persons who are all family members with no maximum on the number or (ii) natural persons who are not family members and do not exceed five (5) in number. Businesses that are owned, in whole or in part, by another corporation, limited liability company, partnership or other business are not a “personal business” but are a “business entity”.

O. “Responsible party” means the lessee of a vacation-rental property.

H. P. “Vacation rental” or “vacation-rental property” means either (1) a residential dwelling unit, or any portion thereof, that is leased for a term of 28 or fewer consecutive days. “Vacation rental” or “vacation-rental property” includes properties where home-sharing property takes place unless expressly indicated otherwise.

Section 4.01.030. License Required
A. A current, valid annual license issued by the city to the owner is required for each property prior to advertising, offering to lease, or leasing the property as a vacation-rental property. The license shall be posted inside of the Each dwelling unit used as a vacation-rental property requires a license.

B. The license number shall be conspicuously posted inside of the vacationrental property and on all advertisements or solicitations for the property, including, but not limited to hosting sites, websites, social media postings, emails, and print ads.

City of Big Bear Lake
Ordinance No. 2022-___

C. A license shall not be issued to any business entity. A natural person, personal business or personal or family trust shall not maintain any financial interest in more than one vacation rental. For this purpose, financial interest includes both legal and beneficial ownership as well as any arrangement that provides for receipt of any portion of the revenues generated by the vacation rental. An owner shall only be issued, and can only maintain one license for any vacation rental within the City of Big Bear Lake at any time.

D. The limits in Paragraph C shall apply only to licenses issued after the Cut-off date. The purpose of this exception is to afford current owners of vacation rental property a reasonable opportunity to recoup costs reasonably invested for vacation rental use.

E. Upon sale or change of vacation-rental property ownership, the license shall automatically expire and the property shall not be used as a vacation rental until the new or successor owner obtains a license for the vacation rental. A change in ownership of a business entity that owns a vacation rental property such that the property is subject to reassessment constitutes a change of ownership for the purposes of this provision and results in the termination of the license. Notwithstanding the above, a change of vacationrental ownership between family members or among spouses, including as a result of death or divorce or transfer to a personal or family trust, is not considered a change of ownership that terminates a license. “Family members” shall mean spouses, as well as biological or adopted children, parents, brothers/sisters, grandparents, grandchildren, uncles, aunts, nephews or nieces of the owner. Within seven days of a sale or change of vacation-rental property ownership not between family members, the owner holding a license must cancel the license through a procedure to be developed by the city.

Section 4.01.040. Licensing Procedure and Maximum Number of Licenses A. An owner shall apply to the city for a license annually for each vacation-rental property and pay a fee established by resolution of the city council. The fee shall be sufficient to allow for comprehensive and complete enforcement of the regulations in this section. The city shall provide an application form and list of application and insurance requirements.

1. At the time of renewal of any license, all business entities and personal or family trusts must provide the names, contact information, and any other information deemed necessary by the city, of each natural person holding a legal, equitable, or beneficial interest in the business entity personal business or personal or family trust that owns the vacation rental, and the address of each vacation rental owned by each such business entity, personal business or trust.

City of Big Bear Lake
Ordinance No. 2022-___

2. When reviewing applications for new licenses and prior to issuing a new license, the city shall utilize the information provided under Paragraph A.1. to ensure that no natural person has any legal, equitable, or beneficial interest in more licenses than permitted in Paragraph B.

B. An owner may not hold more than two licenses, except that an owner holding one license for a vacation-rental property, provided that an owner with two or more valid licenses in effect as of the cut-off date may continue to renew and use them after the cut-off date until they expire or are not renewed.

C. Except as provided in subsection B, the city shall not issue more than two licenses as of September 16, 2021, may renew these one license to any owner, provided that the City may annually renew a license until it expires or is not renewed or revoked.

D. The city shall not issue more than 1,500 Class A licenses unless they have been revoked or not. However, valid Class A licenses in effect as of the Cut-off date may be renewed in accordance with this chapter even if the total number of Class A licenses exceeds 1,500. This cap on Class A licenses does not apply to properties that are used exclusively for home-sharing. There shall be no cap on the issuance of Class B licenses.

E. License holders that hold a Class A license may choose to remove their property from the program to provide a long-term lease of at least 12 months. In such cases, vacation-rental property owners are eligible to apply for a license after the long-term lease expires, but only within three years of removing the property from the program. A Class A license may be issued in this instance exceeding the limit of 1,500.

F. An application for a Class A license that was not submitted and paid, for prior to or on the Cut-off date shall not be processed by the city until the number of Class A licenses is below 1,500. When the number of Class A licenses is less than 1,500, the city can once again issue Class A licenses, but the total number may not exceed 1,500. If there are more applicants than available Class A licenses, the city will establish a fair and equitable system to determine which applications will be processed.

G. The city shall not renew any licenses for any vacation-rental property units with outstanding fines if all administrative appeals have been exhausted.

Section 4.01.050. Transient Occupancy Tax/Tourism Business Improvement District Assessment
City of Big Bear Lake
Ordinance No. 2022-___

A. Except as provided in Paragraph B below, the owner is responsible for collecting and remitting transient occupancy tax and tourism business improvement district assessments to the city and shall comply with all provisions of Chapter 3.20 of this code concerning transient occupancy taxes.

B. Beginning January 1, 2022, hosting Hosting platforms shall be responsible for collecting all applicable transient occupancy taxes and tourism business improvement district assessments and remitting the same to the city. The hosting platform shall be considered an agent of the host for purposes of transient occupancy tax collections and remittance pursuant to Chapter 3.20.

C. Owners shall be responsible for submitting transient occupancy tax forms reporting nightly stays and gross receipts even if a hosting platform is remitting the taxes due on their behalf.

D. Licensees making two or more late submittals in a 12-month period shall not have Section 4.01.060. Operational Requirements
A. The owner and owner’s agent shall ensure that the vacation rental Prior to checkin or guest arrival, the owner or the owner’s agent shall provide a contract summary to the city on a form to be developed by the city. The contract summary shall contain, at a minimum, the license number, the dates of the stay, the contract number for the year, the first name and last initial of the responsible party, the number of occupants and any other information as deemed appropriate by the city. This requirement does not apply to homesharing.

B. Prior to or at check in, the owner or the owner’s agent shall obtain from the responsible party the responsible party’s name, email address, and a copy of that person’s government-issued identification.

C. For Class A licenses, there shall be no annual limit on the number of contracts for occupancy of a vacation rental. For Class B licenses, no more than 24 contracts for occupancy of a vacation-rental property shall be allowed in any calendar year.

1. The city shall track and enforce the 24 contract per year rental limitation on Class B licenses, except the 24 contract per year limit shall not apply to occupancies that meet the definition of homesharing. No contract is required for home-sharing.

2. If it is determined by the city that a vacation-rental property has been rented without providing the contract summary, the owner shall be deemed in violation of this Ordinance, regardless of the number of contracts in the city’s records for the current calendar year.

City of Big Bear Lake
Ordinance No. 2022-___

3. The owner or the owner’s agent shall maintain a record of all contracts for a period of the last three years of operations, but in no event prior to the cut-off date, subject to audit by the city.

D. The owner and owner’s agent shall ensure that the vacation-rental property complies with all applicable codes regarding fire, building and safety, health and safety, zoning, lighting, and all other laws and regulations.

E. Overnight occupancy of any vacation rental shall be for a minimum of two nights, except that an overnight occupancy may consist of a single Saturday night. Same day check-in and check-out shall be prohibited. These requirements do not apply to home sharing and any contracts in existence on the effective date of this Ordinance.

B.F. All guest check-ins must be performed in person by the owner or the owner’s agent. The responsible party must be present in person at the check-in. The responsible party must sign a copy of the City’s city’s Good Neighbor Policy prior to or during check- in. A copy of the signed policy shall be provided to the city by the owner or owner’s agent upon request. An owner or agent may provide an electronic process for guests to sign and acknowledge the City’s city’s Good Neighbor Policy at check-in.

C.G. No person may enter into a rental contract with an owner for occupancy of a vacation rental property unless that person is at least 21 years of age.

Occupancy of the vacation-rental property shall always be limited to the limit stated on the license. Such occupancy shall not exceed two adults per bedroom, plus two additional adults, not including persons under 18 years of age; but the total number of persons, including persons under 18 years of age, may not exceed one person per 200 square feet of living space or 16 persons, whichever is less.

Properties without all the parking spaces that are required by Section 17.25.070 are limited to two adults per parking space provided.

D.H. No party, wedding, Events or other gathering gatherings by a responsible party exceeding occupancy limits is are not permitted without prior written approval by, unless the city manager or the city manager’s designee has given prior written approval at least 30 days in advance. The City may grant only one approval under this subsection per year per vacation rental. City approval is discretionary and may be subject to reasonable conditions. .

E.I. Off-street parking spaces shall be provided on the vacation-rental property for a responsible party and guests sufficient for all vehicles and trailers associated with the vacation-rental property or its occupants in accordance with Section

17.25.070. Parking for a responsible party and guests is allowed only in designated driveways and garages and is not allowed in the yard or street at any time. The maximum number of vehicles for a responsible party and guests at a vacation rental property at any time is also the minimum number of parking spaces required. Gravel parking spaces approved for vacation-rental properties licensed before January 11, 2021, and originally constructed after January 1, City of Big Bear Lake
Ordinance No. 2022-___

2004, shall continue to be allowed until January 1, 2026. Properties licensed before January 11, 2021, that do not contain off-street parking spaces shall continue to be allowed until January 1, 2026.

F.J. Upon the request of the city, the owner or the owner’s agent shall respond in person at the vacation-rental property within 30 minutes of dispatch of notice by the city to correct a any violation of this chapter or any other provision of this code. If the responsible party or any guest at a vacation-rental property fails to follow the reasonable direction of the owner or owner’s agent to comply with this ordinance or this code, the owner or owner’s agent shall notify the City and refer the matter to lawful authority. Any responsible party and guests must comply with any lawful order of any fire, law enforcement, code enforcement or any other public safety officer, which may include vacating or removal from the vacation-rental property.

G.K. No radio receiver, musical instrument, phonograph, loudspeaker, sound amplifier, or other any machine or device for the producing or reproducing of any sound may be operated on the vacation-rental property by a responsible party or guests unless it is within a fully enclosed structure and is not audible at the property line of the vacation-rental property.

H.L. Outdoor activity on the vacation-rental property by a responsible party or guests that disturbs the peace and the use of an outdoor spa are prohibited between the hours of 10:00 p.m. and 7:00 a.m.

I.M. Each vacation-rental property shall be equipped with no more than one informational sign as described in the registration materials. The sign shall be clearly visible from the street, include the vacation rental license number, the city’s code enforcement hotline number, the maximum number of occupants, Class A or B designation, and the maximum number of cars permitted plus additional information required by the city.

J.N. Trash may not be stored at a vacant vacation rental property at any time. Trash shall be properly handled and disposed of as required by city regulations.

K.O. Incessant barking from dogs of a responsible party or guests heard beyond the property line is prohibited.

L.P. The owner shall include notice to lessee the responsible party of the identified requirements of this section in all leases (subsections B, F, G, I, K, L, N and O) and post a visible notice (subsections F, G, I, K, L, N and O) at the entrance to the vacation-rental property.

Section 4.01.070. Agency and Certification
An owner may grant authority to an agent to act on behalf of the owner for purposes of fulfilling some or all the requirements of this chapter. The owner shall give prior written notice to the city of any grant of such authority to a notice, including the identity and contact City of Big Bear Lake
Ordinance No. 2022-___

information for the agent. The owner shall promptly give the city written notice of any change to any such grant of authority of making such change. The use of an agent shall not excuse the owner from the owner’s obligations of this chapter. Agents and owners fulfilling any of the requirements of this chapter shall be annually certified by the city.

Section 4.01.080. Inspection and Audit.

A. Each owner and owner’s agent shall provide the city with access to the vacationrental property and to such related records, documents, tax returns, and bank accounts at any time during normal business hours as the city may determine are necessary for the purpose of inspection or audit to determine that the objectives and conditions of this chapter are being fulfilled. The City shall, to the maximum extent permitted by law, maintain the confidentiality of such records and documents, including, but not limited to, bank statements, tax returns, any responsible party and guest names, e-mail addresses and government-issued identification documents. Unless otherwise required by law, the City shall not disclose any of this information in response to a public records request.

B. Every applicant applying for a license shall provide the city access to any premises, property or dwelling which is the subject of the application, and the city shall be permitted to make any inspections as the city may determine is necessary from time to time throughout the application process. If a license is issued, the city shall be permitted access to the subject premises, property or dwelling in order to determine continued compliance with this chapter and/or any conditions of approvals set forth in the respective license.

Section 4.01.090. Hosting Platform Responsibilities.

A. Subject to applicable laws, hosting platforms shall, upon written request by the city, promptly disclose to the city each vacation-rental property listing located in the city, the host ID, listing ID, and names of the persons responsible for each such listing, the address of each such listing, the length of stay for each such listing, and the price paid for each stay.

B. A hosting platform shall promptly remove any listing upon receipt of a take-down notice from the city indicating that a listing violates applicable legal requirements.

C. A hosting platform is responsible for collecting and remitting transient occupancy taxes and tourism business improvement district assessments on behalf of their hosts beginning January 1, 2022, in accordance with Section 1.01.050 above this Code.

D. A hosting platform shall require all hosts to include a valid license number in a designated field dedicated to the license number no later than January 1, 2022.

City of Big Bear Lake
Ordinance No. 2022-___

Section 4.01.100. Violations and Penalties
A. The city may issue an administrative citation to any person who operates a vacation-rental property without a license. The administrative fine for the first citation shall be in the amount of $5,000.00. Any person operating an unlicensed vacation-rental property shall be permanently ineligible to operate a vacationrental property in the city, and any property that is operated as a vacation-rental property without the required license shall be ineligible for a vacation-rental property license for a period of one year from the most recent citation issued for operating without a license. If the person continues to operate a vacation-rental property without a license, the city may issue an additional administrative citation, with an administrative fine in the amount of $10,000.00. Any additional violation shall be subject to additional citations with escalating fines provided in a schedule established by the city council by resolution. A person operating an unlicensed vacation-rental property is liable to the city for the payment of transient occupancy tax in accordance with the provisions of Chapter 3.20 of this code, including without limitation penalties and interest.

B. For any violation of the requirement in Section 4.01.060(A) to provide contract summaries to the city, an immediate fine of $2,500.00 may be assessed against the owner, and the license for that property may be suspended for up to a six-month period. A second violation of Section

4.01.060(A) at the same vacation-rental property shall be grounds to revoke the license for that property.

B.C. For any violation of this chapter that is not subject to subsections A or B above or DE or F below, the city may impose an administrative fine for the first violation in the amount of $500.00. The fine for each subsequent violation shall be $1,000.00. Upon the third violation in any twelve-month period of any provision of this chapter that is not subject to subsection A or B above or E or F below, the license for that property may be revoked.

C.D. Each Except as stated otherwise, each administrative citation for a violation of any provision of this chapter may be levied or assessed against one or more of:
the owner, the owner’s agent, a hosting platform, and the responsible party. The city may initiate revocation of a license after one violation. Each day that a violation occurs is a separate violation, for which the city may issue a separate administrative citation and fine.

D.E. Any person who advertises a vacation-rental property with false occupancy information, offering self-check-in, or without including a valid license number for the property in the advertisement shall pay a fine in the amount of $2,500.00, and the owner’s license for that property may be revoked. The owner’s license for that property shall be revoked for a second offense, if not revoked already.

F. If a guest violates this ordinance and it is determined that a responsible party has not signed a copy of the city’s Good Neighbor Policy as required by City of Big Bear Lake
Ordinance No. 2022-___

subsection 4.01.060(F), the city may fine the owner or their agent in the amount of $500.00, in addition to any fine levied against the guest.

E.G. The failure of an owner or the owner’s agent to comply with an lawful order of any police fire, law enforcement, code enforcement or any other public safety officer shall result in the revocation of the license.

H. If an owner violates any provision of this chapter three (3) times or more within a 90-day period, the license for that property may be suspended for up to a six-month period. Operating a vacation-rental property with a suspended license shall be grounds to revoke the license for that property.

F.I. The appeal and hearing provisions of Section 1.17.070 of this code apply to any revocation or suspension of a license. In lieu of revocation or suspension of a license, the City Manager, at his or her discretion, may place additional operating conditions on a vacation-rental property.

G.J. In addition to, and not in lieu of, any other remedy allowed by law, all remedies prescribed under this chapter are cumulative, and the election of one or more remedies does not bar the city from pursuing any other remedy, whether criminal, civil, or administrative, through which the city may enforce this chapter or address any violation of this code or to remedy any other public nuisance.

H.K. Owners and agents must accept all city vacation-rental-related correspondence, including, but not limited to, notices of violation, administrative citations, registration materials, notices of regulatory changes, and transient occupancy tax notices via email delivery. It is the responsibility of the owner and agent to ensure that the email address provided on the license application is active and monitored regularly.

L. Within sixty (60) days after the cut-off date, the city shall establish and maintain a web-based database of issued vacation-rental licenses and enforcement actions or violations assessed against each license holder. The website shall list vacation rentals by address and include at a minimum, the following information for each unit: license number, and expiration date; name of any owner’s agent or management company (if applicable); maximum permitted number of occupants; maximum permitted number of cars; each and every complaint that has been received which is associated with the license, including duplicate complaints; a detailed description of each complaint and final resolution to each complaint; any fines that were levied, whether the fines were paid or are outstanding, and if there was a violation but no fine was levied, the reason why no fine was levied.

Section 4.01.105. Authority to Make Rules and Regulations The city shall have the authority to establish administrative rules and regulations, which may include, but are not limited to, registration conditions, reporting requirements, inspection frequencies, enforcement procedures, advertising restrictions, disclosure City of Big Bear Lake
Ordinance No. 2022-___

requirements, or insurance requirements, consistent with the provisions of this Chapter, for the purpose of implementing, interpreting, clarifying, carrying out, furthering, and enforcing the requirements and the provisions of this Chapter. No such rules may have the effect of undermining any of the provisions of this Chapter.

City of Big Bear Lake
Ordinance No. 2022-___

Section 4.01.110.

VACATION RENTAL ELIGIBILITY
TABLE
Zoning District Improvements on Property Vacation Rental Eligibility R-L & R-1 Zones 1 Single-Family Unit Eligible
I Single-Family Unit & Detached
Guest House (no kitchen)
Eligible, as one unit combined.

Must rent the entire property to
same party. No kitchen allowed
in Guest House.
1 Single-Family Unit & ADU** Not eligible
1+ Detached Single-Family Units Only 1 unit is eligible 1+ Attached Single-Family Units Only 1 unit is eligible R-3 Zone 1 Single-Family Unit Eligible
1 Single-Family Unit & Detached
Guest House (no kitchen)
Eligible, as one unit combined.

Must rent the entire property to
same party. No kitchen allowed
in Guest House.

I Single Family Unit & ADU** Not eligible
I+ Detached Single-Family Units Only I unit is eligible 2-4 Attached Single-Family Units
Under Single Ownership
(Apartments)
All are Only 1 unit is eligible
2-4 Attached Single-Family Units
Under Multiple Ownership
(Condominiums)
All are eligible
>4 Attached Single-Family Units
Under Single Ownership (Apartments)
None are eligible
>4 Attached Single-Family Units
Under Multiple Ownership
(Condominiums)
All are eligible
Commercial Zones
(including Village
Commercial)
1 Single-Family Unit Village Commercial = Eligible.

Commercial Zones =Not
eligible.

Mixed-use building
1+ Detached Single-Family Units
1+ Attached Single-Family Units
None are eligible.
*Owners of licensed properties as of January 11, 2021 that are not in compliance with the above table can continue to renew license unless it has been revoked or expired more than 30 days. ** No property is eligible for a vacation rental license if the property has an ADU on it, regardless of zone.”
City of Big Bear Lake
Ordinance No. 2022-___

SECTION 2. SEVERABILITY. If any section, subsection, subdivision, sentence, or clause or phrase in this Ordinance or any part thereof is for any reason held to be unconstitutional, invalid or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this Ordinance or any part thereof. The City Council hereby declares that it would have adopted each section irrespective of the fact that any one or more subsections, subdivisions, sentences, clauses, or phrases are declared unconstitutional, invalid, or ineffective.

SECTION 3. EFFECTIVE DATE. This Ordinance shall become effective thirty (30) days from its adoption.

SECTION 4. PUBLICATION. The City Clerk shall certify to the adoption of this Ordinance and cause it, or a summary of it, to be published in a newspaper of general circulation printed and published within the City of Big Bear Lake, pursuant to all legal requirements.

I hereby certify that the foregoing Ordinance was PASSED, APPROVED AND ADOPTED by the City Council of the City of Big Bear Lake on the ______ day of _________, 2022.
______________________________

RICK HERRICK
MAYOR
ATTEST: APPROVED AS TO FORM:
______________________________ ______________________________ ERICA STEPHENSON STEPHEN P. DEITSCH

CITY CLERK CITY ATTORNEY

ATTACHMENT 3

Big Bear Lake City Council Ad Hoc Committee’s Work Planfor a Compromise Private Home Rental (PHR) Ordinance (8/1/2022 Draft)Structured Listening Elements for City of Big Bear Lake PHRs:

Element Current Ordinance (passed 8/16/21) Compromise Ordinance Citizens’ Initiative Licensing
PHR Licensing Required of all PHRs, non-compliance
results in fines and/or permanent rental ban
Same as Current Same as Current
Owner Licensing Restrictions Maximum of 2 licenses, owners with more than 2 valid licenses are grandfathered, business entity can hold license Maximum of 1 license, owners with
more than 1 are grandfathered, transfer of license when property transferred to family allowed, no new licenses to investor business entities Maximum of 1 license, owners with
more than 1 are grandfathered, transfer of property eliminates license, no licenses to any business entity, personal contact info of all owners must be disclosed Maximum Number of Licenses Not limited Class A: Capped at 1500, existing licenses grandfathered, cap reached through attrition; Class B: unlimited(see classes below) Capped at 1500, existing licenses grandfathered, unclear how any available licenses below cap would be issued Management
Rental Contract Limits Not limited No same day check-in/out, 2 night minimum except Saturday; Class A: unlimited, Class B: 24 contracts a year, minimum 21 years old to rent Limited to 30 rentals/contracts/uses each year regardless of compensation Rental Contract Summary Not required Contract summary for each rental must be provided to City, includes limited data on occupants, available for 3 years of auditing Contract summary for each rental must be provided to City & available for 3 years of auditing

Element Current Ordinance (passed 8/16/21) Compromise Ordinance Citizens’ Initiative Owner Use Not limited Same as Current Owners, friends & family, all must follow same rules/restrictions as renters
Friends & Family Use Not limited Same as Current Owner must file list of non-renting occupants allowed without owner, limited to 5 persons
Check-Ins In person by owner/agent, must sign
Good Neighbor Policy
Same as Current Same as Current
Renter Occupancy 2 adults per bedroom, +2 additional
adults (not including persons <18 years old) with total not exceeding 1 person per 200 square feet, or 16 persons, whichever is less. Reduced parking capacity limits to 2 adults per space.

Same as Current Same as Current
Rental Uses No party, wedding, or gathering
exceeding occupancy limits is permitted without prior written approval by the city manager at least 30 days in advance Similar to current, limited to of one event per year per vacation rental property.

No events/gatherings exceeding occupancy limits are permitted under any circumstances, including for owners & friends/family Guest Parking Requires 1 parking space per
bedroom, (minimum of 2) clearly delineated off-street paved parking spaces, with some grandfathered exceptions; no on-street parking at anytime Same as Current Required off-street parking limited by
lot size: <5000 sq.ft. = 2 cars max, 5000-10000 sq.ft. = 3 cars max, 10000+ sq.ft. = 4 cars max; cars in garages not included in limits Music / Amplified Sound Indoors only & inaudible at property line
Same as Current Same, but includes owners &
friends/family
Spa Use Rental use prohibited between 10pm
& 7am
Same as Current Same, but includes owners &
friends/family

Element Current Ordinance (passed 8/16/21) Compromise Ordinance Citizens’ Initiative Outdoor Activities Any that disturbs the peace prohibited between 10pm & 7am; incessant dog barking always prohibited Same as Current Same, but includes owners &
friends/family
Trash Can’t be stored at anytime Similar, as required by City regulations Similar, as required by City regulations Signage Must display # of allowed renters & cars, plus owner/agent contact info on exterior
Similar, adds license # posted inside unit & on any advertising Similar, adds license # posted inside unit & on any advertising Long Term Leasing Not limited 12+ month leases can suspend existing license for up to 3 years
12+ month leases can suspend existing license for up to 3 years Transient Occupancy & TBID Taxes Owner/Hosting platform must collect/pay current 8% TOT & 3% TBID
Same as Current Same as Current
Owner/Agent Response Must respond to City on site in person within 30 minutes
Same as Current Must respond to City on site in person
within 30 minutes, must prevent any reoccurring offenses, and perform evictions Agencies Owner can use agent, but ultimately
owner is responsible
Same as Current Same as Current
Hosting Platforms Must disclose listing data, collect
taxes, and publish valid license #
Same as Current Same as Current
Enforcement
Inspections & Audits Owner/agent must provide access to property and all related (tax/bank) records
Same as Current Owner/agent must provide access to
property and all related (tax/bank) records; owner pays actual inspection costs not to exceed 1 hour

Element Current Ordinance (passed 8/16/21) Compromise Ordinance Citizens’ Initiative Violations & Penalties Minor violations = $500 - $1000; Falsified info = $2500; Non-license, 1st offense = $5000 & ineligible for 1 year, further offenses = $10,000+ & permanent ban; License suspension/revocation possible in many cases Requires detailed public license & enforcement database implemented within 60 days; enfoncement deviations require documented explanation, 3 + violations in 90-day period results in 6-month suspension, operating while suspended results in permanent revocation.

Similar, but removes any City discretion ( may” to shall”); adds penalties for contract summary violations; 3rd minor violation results in termination of license; removes City s flexibility to enact additional restrictions on problem rentals; requires detailed public license & enforcement database Zoning Generally condos & single family
homes without additional units are eligible, apartments and commercial units are not Same as Current Similar, but R-3 Zones with 2-4
Attached Single Family Units reduced
to 1 rental
Code & Behavior Enforcement # of enforcement officers doubled in 2021, aided by increased TOT revenue; number and amount of fines up significantly & complaints down compared to pre/Pandemic period Same as Current Unknown impact (of eliminated PHRs,
change in TOT revenue, postPandemic visitation levels) on need and ability to enforce desired visitor behavior & neighborhood qualities PHR Ordinance Modification By City Council action, commonly 45 days
By City Council action, commonly 45 days
Only by another ballot measure
approved by voters, in 88 to 365 days, if successful
ATTACHMENT 4
Big Bear Lake City Council Ad Hoc Committee’s
Work Plan for a
Compromise Private Home Rental (PHR) Ordinance
(6/1/2022)
Goals:

I. Set expectations
A. Absolutes

1. Behavior & Ground Rules
a) Embrace flexibility, not here to advocate entrenched positions, not letting perfect impede progress
b) Ad Hoc Committee can’t commit City Council, current or future c) Conduct ourselves with respect and civility

2. Outcomes
a) Craft a meaningful constructive alternative
b) Resulting in a compromise ordinance that Melnick & Putz can recommend and vote for
c) Doing so to be most useful within a very tight time frame B. Desires

1. Everyone feels heard & part of the process

2. Compromise sufficient for City Council to pass and for withdrawal of Citizens Initiative

3. Avoid looming increased community division and move towards healing
II. Feel heard
A. Conduct first public Ad Hoc Committee meeting as Structured Listening Session (broken down into key elements), including this Work Plan B. Listening informs compromise (recognizing input not scientifically/ statistically valid data)
C. Public input via a variety of methods (in-person open Ad Hoc Committee meetings, written, survey)
D. Make stakeholders part of the process, recognizing you can’t effectively have everyone at the final table and expect to make a meaningful compromise
III. Pass a compromise ordinance
A. Draft council-supportable compromise ordinance informed by further listening

B. Visually present comparison chart of current / compromised / initiative ordinances with further community input opportunity
C. Conduct second public Ad Hoc Committee Compromise Review meeting with 2 council members, 2 initiative proponents, City Manager, & City Attorney to determine if sufficient compromise to remove initiative from ballot, allow for public comment
D. Present compromise ordinance to Council for possible approval Timeline:

Mon 6/6/2022 - Update City Council on Work Plan
Tue 6/14/2022 - 1st Public Ad Hoc Committee Compromise Meeting, Listening Session (6pm, includes Structured Listening
PHR elements)
By 6/17/22 - Ad Hoc Committee provides key elements to City Attorney for initial draft of compromise ordinance
Mon 7/11/2022 - Publish Draft Ordinance for community consideration, includes comparison chart
Mon 7/18/2022 - 2nd Public Ad Hoc Committee Compromise Meeting, Review Session, Citizens Initiative Proponent Discussion (1pm before Council Meeting)
7/18 to 7/27/22 - City Attorney prepares final compromise ordinance for Council review
Mon 8/1/2022 - Introduce compromise ordinance to City Council (with possible adjourned regular meeting 5+ days later for
adoption)
Fri 8/12/2022 - Deadline for Initiative to be removed from Ballot

MEETING
DATE: August 1, 2022
TO: Honorable Mayor and Members of the City Council
THROUGH: Jeff Mathieu, Interim City Manager
FROM: Sue O’Strander, AICP, Director of Community Development SUBJECT: Consideration of Economic Development Advisory Committee Work Program

BACKGROUND
On February 8, 2021, the City Council established the Economic Development Advisory Committee (EDAC), comprised of diverse community members to assist with development of strategies and to make recommendations to the City Council on economic development issues. To ensure success for the newly formed committee, the City Council subsequently approved a geographically based work program for the EDAC to identify and recommend potential strategies.

Specifically, the City Council identified the following areas and possible issues for consideration:

Focus Area 1 = Big Bear Boulevard
Big Bear Boulevard is the primary commercial corridor that traverses the City. At several locations, the Boulevard serves as a gateway entry into (and out of) the City. Unfortunately, many (if not most) businesses along the corridor have not maintained these properties, including unpermitted streetscape improvements and unsanctioned outdoor storage or uses along the City’s most-traveled roadway. EDAC would consider actions needed to minimize blight and encourage an improved visual corridor with higher quality development and standards.

Focus Area 2 = Moonridge Corridor
With the City’s multi-million dollar public improvement project in progress, it would be timely to evaluate the current uses and code requirements along this corridor. EDAC would consider and recommend potential changes to the development code in order to encourage the desired uses.

Focus Area 3 = Boulder Bay
While commercially zoned property is located in the western part of the City, there has been little to no interest for such investments. There is a need and desire for new commercial development or uses in this area, which would support the City’s west-end neighborhoods. EDAC can explore methods to encourage such investment and make recommendations, as appropriate.

Focus Area 4 = KMart Shopping Plaza
Recently, the City entered into a contract with Retail Strategies to actively solicit interest in the former KMart shopping center. As the Retail Strategies team pursues potential tenants or development interest, EDAC would be apprised of the progress, and could be queried on issues relating to this effort, as needed.

The first meeting of the EDAC occurred on November 15, 2021. Since then, committee members met monthly to develop a more Focused Work Program encompassing short-mid-and long-term goals. These goals were briefly presented to the City Council in May 2022.

In advance of this evening’s consideration of the EDAC Focused Work Program, the committee refined the program to more clearly incorporate some of the original goals identified by City Council. The updated program also includes clarity on how some of the goals might be achieved.

The EDAC Focused Work Program (updated 7/12/2022) is attached in redline version to illustrate areas that were recently updated. The EDAC respectfully requests City Council’s consideration and discussion of the program as presented, with direction to the EDAC or staff, as appropriate.

DISCUSSION
On May 16, 2022, the EDAC Work Program (dated April 12, 2022) was shared with the City Council. The information was provided as a presentation only with no discussion.

The EDAC appreciates the opportunity for consideration and input on the Focused Work Program.

The attached program includes further refinements since May, which are shown in redline version (where added language is shown in underline and deleted text is shown in strikethrough), to distinguish the updated areas. This document represents nine months of continuous dialogue and effort by the EDAC. The EDAC’s goal is to recommend opportunities supporting the City Council’s vision for economic development, for short-, mid- and long-range time periods. Five categories encompass the proposed work program, as summarized below:

Family-Friendly Community
The EDAC recognized the recent Council action approving the FY22-23 Budget and 5-Year Capital Improvement Plan (CIP). As such, Committee members updated the EDAC Focused Work Program to acknowledge the approved CIP activities, of which many align with the potential ideas identified under this section. Many of the suggested family-friendly ideas.

EDAC members request City Council consideration of the identified ideas to create a more familyfriendly environment for permanent residents and visitors. As appropriate, City Council may wish to clarify, add or otherwise amend the list of ideas, including the “next steps” column. Some of the steps under this column are not assigned, as these may be more appropriate for private enterprises or other agencies to participate or take a lead role in.

Welcoming City Gateways
With the EDAC’s desire to create attractive and welcoming entryways into the City, there seemed to be an opportunity to extend the concept to Moonridge Corridor. Since Big Bear Boulevard/Highway 18 is under Caltrans’ jurisdiction, an entryway sign may be limited to a monument adjacent to the Caltrans right-of-way.

In the case of Moonridge Road, the City has full control over this roadway and there is more likely of an opportunity for an overhead sign. Therefore, this section was updated to include this as a potential project, which would also align with the City Council’s original work program, specific to the Moonridge Corridor Focus Area.

As part of the approved FY 2022-23 budget, the City Council has up to $25,000 for discretionary economic development uses. The City Council may wish to consider if a significant entry into the Moonridge Corridor could serve as an important aspect to highlight the soon-to-be-completed roadway improvements. If there are no identified uses for this funding, perhaps consideration could be given to initiate design services for a Moonridge Corridor entryway, including identification of an appropriate location for such signage.

Relinquishment of Caltrans’ Highway 18
As described under this section of the Work Program, the EDAC has identified several benefits that could be realized if the City of Big Bear Lake became the responsible agency for Big Bear Boulevard. Currently, Highway 18 is an asset of the California Department of Transportation (Caltrans) and so, the City has no jurisdictional authority.

The EDAC understands that relinquishment of Highway 18 would be a long-term and highresource endeavor. As such, the City Council will need to weigh the pros and cons, including staff and funding resources. Should City Council wish to pursue this recommendation, EDAC members are willing to assist in the transfer, as appropriate.

Big Bear Boulevard
As mentioned above, the City does not have authority over the roadway and encroachments into Highway 18. However, beyond the State’s right of way, the City is responsible for ensuring that private properties along Big Bear Boulevard are maintained in accordance with the City’s policies and development standards. As part of the City Council’s original work program, the Council wished for EDAC to “consider actions needed to minimize blight and encourage an improved visual corridor with higher quality development and standards.” In revisiting the EDAC Focused Work Program, committee members agree it is important to maintain a high level of aesthetics along the City’s primary commercial corridor. By improving the streetscape to minimize blight and other unsightly visual impacts, economic interest and investments are anticipated to continue as part of a welcoming corridor that traverses the City.

The EDAC acknowledges that this program is already underway. In Fall 2021, a new code officer was dedicated to support the Community Development Department with zoning compliance.

Along with City Council’s agreement with this section as part of the EDAC Focused Work Program, addressing blight along Big Bear Boulevard is elevated as a higher priority task.

K-Mart Shopping Plaza
About the same time that the original work program was approved by City Council in September 2021, the City hired Retail Strategies to assist with marketing the K-Mart site. With Retail Strategies serving as the City’s economic development arm specific to this site, the EDAC saw little need to include this site on their work program. Rather, the EDAC focused on other aspects.

The City and Retail Strategies team has actively engaged with Seritage (the property owner), and others, including potential tenants and future owners. During this period, Seritage has been erratic with regard to their intentions, with the property in constant motion from “for sale” or “not for sale” status.

As part of the many discussions, some developers were interested in pursuing mixed-use development at the K-Mart location. The site is easily accessible from both Big Bear Boulevard and Fox Farm Road. The rear of the property is bounded by heavy industrial uses. While the City’s Development Code allows mixed-use projects, staff believes that the site location and surroundings are more favorable to be retained as 100% commercial retail.

With the opportunity to update the EDAC Focused Work Program, staff presented this information to EDAC and requested the re-inclusion of this site, specifically to encourage commercial-only uses onsite. The EDAC concurred and this policy direction is now included in the attached updated work program.

FISCAL IMPACT
There is no fiscal impact associated with this item.

ENVIRONMENTAL CONSIDERATIONS
This action is not subject to the California Environmental Quality Act (CEQA).

RECOMMENDATION
The EDAC understands the work program is a “work in progress” and will evolve over time. At this time, the City Council is requested to:
• Discuss the attached EDAC Focused Work Program;
• Consider the five program areas in alignment with other goals and plans; • Prioritize actions and future goals, as appropriate;
• Provide direction to staff or EDAC, as appropriate.

ATTACHMENTS

1. EDAC Focused Work Program, updated 7/12/2022 (redline version) ATTACHMENT 1

ECONOMIC DEVELOPMENT ADVISORY COMMITTEE

FOCUSED WORK PROGRAM
Updated 4/12/7/12/2022
The EDAC is a limited-term committee, currently established by City Council through June 30, 2023. As such, the EDAC proposes a Focused Work Program to three priorities, including long, short, and medium time commitment goals during this period and beyond.

Since November 2021, the EDAC has met monthly to identify and explore feasible concepts to support economic vitality, described below:

Family-Friendly Community
The EDAC expressed interest in creating more family-friendly attractions for permanent residents and visitors. Based on research by a committee member on “top destinations”, which included many family friendly amenities, there was strong interest by EDAC to focus on these to elevate Big Bear Lake’s value for all community members. Some EDAC members thought that the lack of amenities for permanent residents may have attributed to the recent reduction in student numbers. Ideally, the EDAC would prefer to see more free or low-cost options for permanent residents. These amenities might entice people to relocate and live here full-time. The EDAC thinks believes many of these align with the City’s Capital Improvement Plan (CIP) these and can be completed in the short to medium-term time period. Anticipated efforts under the recently approved 5-year CIP are noted in the table below. and requiresFor items outside the current CIP scope, dedicated staff resources, may be necessary, or partnerships with other agencies may be appropriate. Some ideas that could be considered and/or pursued include:

POTENTIAL IDEAS NEXT STEPS/POTENTIAL OPTIONS
More public park spaces with amenities and/or
programming
Pre-design ($150K) for concept plan at
Christmas Tree Lot approved for FY22-23
Design ($40K) for future parks/trails of 9 acres
adjacent to Stanfield Marsh in FY22-23
Swim beach use Opportunity to program this into future
development of 19-acre Bear Valley Mutual
Water Co site, soon to be under City’s
oversight
Designated areas for snow play/sledding Potentially problematic and would need further discussion at policy-level
Public gathering spaces (public placemaking
opportunities)
Christmas Tree Lot pre-design approved for
FY22-23.

More ‘free’ attractions City continues to invest in public trail improvements and expansions:

Rathbun Creek Trail expansion from Elm St to
Economic Development Advisory Committee
Focused Work Program 47/12/2022

POTENTIAL IDEAS NEXT STEPS/POTENTIAL OPTIONS
Moonridge Rd design (FY22-23) with
construction in FY24-25 ($1.63M)
Rathbun Creek Trail extension from Big Bear
Blvd to Sandalwood design (FY22-23) and
construction FY26/27 ($1.2M)
The FY22-23 & FY23-24 CIP includes $1.1M
to provide connections from Stanfield Cutoff to
Division Drive.

The City is in the process of a new parking lot
for Castle Rock Trail.

Family-friendly dinner theaters
Arts and crafts options
Family entertainment center and/or arcades
Skating rink (roller/ice) Support new Big Bear Valley Recreation & Parks District skate park at Meadow Park
Educational programs Bear Valley Education Trust/Pebble Plain Ecological Reserve
Other options for teenagers Discussions in process with YMCA More intensive use of the Performing Arts
Center
Opportunity for a new host company to
consider this venue.

Pedestrian friendly streets The City incorporates ‘complete street designs’ where feasible.

Village walking district
Create themed weekends for all businesses to
link or align promotions
Designated fair grounds or special events
plaza for year-round attractions
Opportunity to program this into future
development of 19-acre Bear Valley Mutual
Water Co site, soon to be under City’s
oversight.

Also consider feasibility of other sites, such as
Big Bear Elementary School, vacant property
adjacent to Smokey’s Beef Jerky, vacant
properties along Sandalwood Drive, and
former Riffenburgh site.

Create a cohesive map of focused family
opportunities
Water park or water park feature (e.g.
waterslide, trampoline, etc.)
Outdoor amphitheater Opportunity to program this into future development of 19-acre Bear Valley Mutual
Water Co site, soon to be under City’s
oversight.

Promote partnerships to attract family-friendly
opportunities
Create a family-friendly Big Bear Directory
Economic Development Advisory Committee
Focused Work Program 47/12/2022

This endeavor comprises a number of potential items and could be a short-term or medium-term goal, depending on the specific tasks. For example, programming park use requires coordination with San Bernardino County Parks Department and necessary staff resources for this particular task are unknown and would depend on the availability an interest of County staff. Creating a visually ‘fun’ map is a matter of marketing, and there may be opportunities to partner with outside groups, such as the Chamber of Commerce, or a graphics business to consolidate resources to accomplish this task. It would be helpful for City Council to identify certain tasks that they support and/or would like to prioritize for this effort.

Welcoming City Gateways
EDAC members agreed there are three areas that represent formal gateways into/out of the City limits. These include Division Drive (to the east), Stanfield Cutoff (central), and Castle Rock (to the west). Due to potential site constraints along the western gateway, Boulder Bay Park is identified as an alternative.

Ideally, the EDAC envisions a consistent entry feature, at each gateway location. Such feature should be visually attractive; The committee members discussed their preference for an attractive arch feature, spanning the roadway. If prohibitions over the Caltrans roadway do not allow for an arch, the committee would recommend alternative features that would otherwise present a welcoming feature. In either case, the City gateway program would be a long-term effort.

Furthermore, the EDAC felt it would be important to recognize the unique subcommunities within the City of Big Bear Lake. To start with, the committee members supported identification of the Moonridge, Fox Farm, and Boulder Bay areas with creative and unique signage.

If those initial locations are successful, then there is an opportunity to identify other sub areas. The sub-community identification signs are envisioned to be themed for each area.

A unique design should reflect each sub-community and create a sense of place, for both for residents and visitors. Depending on available locations and spacing, the signs could be installed as monument signs within landscaped areas. The entry into the Moonridge Corridor should be more than just a monument sign, as this is an area that should be highlighted as the next important commercial area. Since there are no jurisdictional concerns, a grand entry sign, such as an over-roadway arch, is desired to emphasize this important corridor. As such, the sub-community signs is are anticipated to be a mediumterm effort requiring dedicated staff resources. To initiate the process, it would be desirable to invest in services of a consultant to identify potential locations, size, placement, and perhaps even design of such signs.

Relinquishment of Caltrans’ Highway 18
EDAC recognizes the importance of this roadway as the City’s primary commercial corridor. Currently, as this roadway is an asset of the California Department of Transportation (Caltrans), the City has no jurisdictional authority and must rely on Economic Development Advisory Committee
Focused Work Program 47/12/2022

Caltrans for easements and encroachment permits.

There are a number of disadvantages to the current arrangement. Most notably, applicants for development projects that propose access (or might potentially affect Highway 18), must contact Caltrans for additional reviews and approvals. The additional process adds time and cost and increases the level of uncertainty to potential development investments. As a State agency, the amount of time for the process is not within the City’s purview.

The EDAC believes the City can obtain the following benefits through the relinquishment of Highway 18:
• A clearer path for public improvements
• Streamlined path for development projects and special events • Gaining local control of highway operations and infrastructure • Long-term economic vitality
• City control of encroachments into Big Bear Boulevard • Opportunity to generate a significant revenue stream from visitors • Revenue streams can offset tourism impacts
• Utilize automated toll roadssystems with no charge for Valley residents • Utilize tourist revenue source to remove burdens from local residents and property owners
• Provide monetary equity for everyone who use and impact the local resources • Multi-modal transportation methods and the ability to identify new transportation opportunities
The Public Services Director described the process for State rights-of-way relinquishments to the EDAC. Committee members agreed that many details would need to be evaluated further and the potential impacts considered. Most indicated support of the relinquishment along with revenue streams from a “pay-by-bill” or “video toll” system.

This endeavor is understood to be a long-term goal, perhaps necessitating dedicated staffing and monetary resources to accomplish. As such, the City Council would need to consider this program item in light of other City priorities.

Big Bear Boulevard
Big Bear Boulevard is the primary commercial corridor traversing the City, and the EDAC agrees with the importance to maintain aesthetics of this well-travelled roadway. The EDAC supports ongoing Code Compliance efforts to improve the streetscape, and take necessary actions to minimize blight to encourage a high quality visual corridor and maintain a welcoming atmosphere along the Boulevard. This endeavor is already underway, and with Council’s support as part of the EDAC Work Program, this task becomes a higher priority.

The EDAC further believes that the City’s code enforcement process should be evaluated to ensure that it is supportive of economic development.

Economic Development Advisory Committee
Focused Work Program 47/12/2022

K-Mart Shopping Plaza
The K-Mart Shopping Plaza is ideally located near other key commercial centers.

Although the Development Code allows mixed-use developments with residential units, this particular site is encouraged to be retained as an all-retail center as part of an anchor site and commercial hub within the City of Big Bear Lake.

MEETING
DATE: August 1, 2022
TO: Honorable Mayor and Members of the City Council
THROUGH: Jeff Mathieu, Interim City Manager
FROM: Sean Sullivan, Director of Public Services
Israel Gomes, Associate Civil Engineer
SUBJECT: Resolution Approving a Change Order with Granite Construction Co. for Additional Work Related to the Moonridge Corridor Improvements Project

BACKGROUND
On June 21, 2021, the City Council awarded a construction contract to Granite Construction Co. (Granite) in the amount of $8,379,649 for the Moonridge Corridor Improvements Project (Moonridge Project). This project includes comprehensive streetscape improvements along the portion of Moonridge Road from Elm Street to Clubview Drive, including traffic calming roundabouts, widened sidewalks, a bicycle trail, medians and parkways, and improved landscape and amenities throughout the corridor. Granite’s scope of work involves a number of trades and types of construction, including pipeline and utility work, street paving, and concrete construction.

Granite anticipates completing the Moonridge Project this fall.

As the Moonridge Project got underway, staff identified additional improvements that could be undertaken within the project area to capture related benefits and tie the works along the corridor together. In planning to complete this additional work, funding was added to the Fiscal Year 2022- 23 Capital Improvement Program (CIP). The improvements include the additional paving of streets adjoining and intersecting Moonridge Road, including Fir Street and Birch Street, as well as a nearby alley, to improve the aesthetics, circulation and expansion of on street parking.

Furthermore, funding was included to provide for the construction of an enclosed, underground drainage system along Fir Street to replace an existing drainage culvert. By constructing these improvements underground, the right of way can accommodate the widening of the roadway and the construction of sidewalk between Moonridge Road and Rathbun Drive. These improvements would create additional on street parking and improve pedestrian safety.

DISCUSSION
The Moonridge Project includes comprehensive streetscape improvements along the portion of Moonridge Road from Elm Street to Clubview Drive, including traffic calming roundabouts, widened sidewalks, a bicycle trail, medians and parkways, and improved landscape and amenities throughout the corridor. As work has gotten underway, staff identified additional work within the vicinity that would complement the overall improvements and provide additional pedestrian access and on street parking within the vicinity.

Staff identified the additional paving of adjoining streets, including Fir Street both east and west of the corridor, Birch Street to the west of the corridor, and the alley to the west of the corridor.

Staff has determined that paving the streets will add to the available on street parking, improve circulation, and improve the aesthetics in the area. This work could add approximately fifteen (15) on street parking spaces to the area of the corridor. In addition to paving the eastern portion of Fir Street, staff determined that if the existing open drainage culvert were to be constructed underground, the roadway could be widened and a sidewalk could be constructed to link Moonridge Road to Rathbun Drive. These improvements would improve the drainage, contribute to the on street parking, and enhance pedestrian safety.

Staff prepared preliminary designs and estimates for the desired improvements. Funding for these improvements was included in the Fiscal Year 2022-23 CIP Budget based upon staff’s designs and estimates. $400,000 was included for the additional street paving and $225,000 was included for the Fir Street drainage and paving improvements.

Staff contacted Granite and requested pricing for these improvements as they have substantial construction activity within the area and the unit prices within their existing contract were competitively bid. Granite provided staff with change order pricing for these improvements that is derived from their competitively bid unit costs and is well below staff’s estimates. Their proposed pricing for the paving of Fir Street, Birch Street, and the alley is not to exceed $250,000. The proposed pricing for the improvements along Fir Street is not to exceed $140,000. Granite has indicated that they can complete these efforts with no disruption to the construction schedule for the Moonridge Project.

FISCAL IMPACT
Funding for these additional improvements within the Moonridge Corridor area were included within the approved Fiscal Year 2022-23 Capital Improvements Project (CIP) Budget. The budget amounts include $400,000 for the additional roadway paving improvements and $225,000 for the improvements on Fir Street. Funding for these efforts is provided from Measure Y proceeds. The anticipated cost of the desired improvements is $390,000, which is approximately 37.5% below the approved budget of $625,000.

ENVIRONMENTAL CONSIDERATIONS
These improvements are appurtenant to the Moonridge Corridor Improvements Project which was found to be categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301.c as repair or maintenance to existing utility systems.

RECOMMENDATION
It is recommended that the City Council adopt a Resolution Approving a Change Order with Granite Construction Co. for Additional Work Related to the Moonridge Corridor Improvements Project

ATTACHMENTS

1. Resolution No. 2022-XX

2. Location Map
ATTACHMENT 1

RESOLUTION NO. 2022-XX

RESOLUTION APPROVING A CHANGE ORDER WITH
GRANITE CONSTRUCTION CO. FOR ADDITIONAL WORK

REALTED TO THE MOONRIDGE CORRIDOR

IMPROVEMENTS PORJECT
WHEREAS, on June 21, 2021, the City Council awarded a construction contract to Granite Construction Co. in the amount of $8,379,649 for the Moonridge Corridor Improvements Project; and
WHEREAS, the project includes comprehensive streetscape improvements along the portion of Moonridge Road from Elm Street to Clubview Drive, including traffic calming roundabouts, widened sidewalks, a bicycle trail, medians and parkways, and improved landscape and amenities throughout the corridor; and
WHEREAS, Granite’s scope of work involves a number of trades and types of construction, including pipeline and utility work, street pacing, and concrete construction; and WHEREAS, as the project got underway, staff identified additional improvements to be undertaken related to the Moonridge Corridor Improvements Project that could improve on street parking, circulation, pedestrian safety, and aesthetics; and WHEREAS, staff identified the paving of Fir Street, both east and west of Moonridge Road, Birch Street to the west of Moonridge Road, and an alley to the west of Moonridge Road, as being in need of pavement improvements to add additional on street parking and improve circulation in the area; and
WHEREAS, staff determined that by reconstructing an existing drainage culvert on Fir Street into an underground drainage system, the roadway could be expanded to accommodate parking and a sidewalk could be installed on Fir Street from Moonridge Road to Rathbun Drive; and WHEREAS, based upon their design and estimating work, staff included funding for these improvements in the approved Fiscal Year 2022-23 Capital Improvement Program (CIP) budget in the amounts of $400,000 for the proposed street paving and $225,000 for the identified drainage and sidewalk improvements along Fir Street and
WHEREAS, staff contracted Granite Construction Co. for a proposal on these efforts as they have substantial construction activity underway within the area and their contract unit prices have been competitively bid for this work; and
WHEREAS, Granite Construction Co. provided pricing of not to exceed $250,000 for the additional street paving work and not to exceed $140,000 for the improvements along Fir Street, for a total cost of $390,00; and
WHEREAS, funding for these improvements is included in the FY 2022-23 Capital Improvement Program in the amount of $625,000 with funding derived from Measure Y proceeds.

NOW, THEREFORE, BE IT RESOLVED by the City Council that:

1. A change order is authorized with Granite Construction Co. for the additional paving, drainage, and sidewalk improvements in the vicinity of Moonridge Road along Fir Street, Birch Street, and the adjacent alley.

2. The City Manager is authorized to execute all necessary documents in a form approved by the City Attorney.

PASSED, APPROVED AND ADOPTED this 1st day of August 2022.

Rick Herrick, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2022-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 1st day of August 2022 and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk
ATTACHMENT 2
CITY OF BIG BEAR LAKE BIG BEAR LAKE, CA 39707 BIG BEAR BLVD. P.O. BOX 10,000 BIG BEAR LAKE, CA 92315I K C IN C 0891 DET A ROPRO E
O
YT AL
RAEB GI B F REVISIONS NO. MOONRIDGE RD ROW IMPROVEMENTS DATE BY CHK'D DESCRIPTION DATE:

JOB NO:

DRAWN:

DESIGN:

CHECKED:

SCALE:

OF
SHEET:

S-1 1 1
NOTED

BIRCH ST

MOONRIDGE RD
FIR ST
ALLEY

MEETING
DATE: August 1, 2022
TO: Honorable Mayor and Members of the City Council
THROUGH: Jeff Mathieu, Interim City Manager

FROM: Sean Sullivan, Director of Public Services
Israel Gomez, Associate Engineer
SUBJECT: Resolution Awarding a Construction Contract to Schock Contracting Corporation for the Construction of the Stanfield Marsh Boardwalks Improvements Project

BACKGROUND
The Stanfield Marsh is located to the northeast of the intersection of Big Bear Boulevard and Stanfield Cutoff and presently includes a public parking lot, foot paths, and wooden boardwalks to allow for recreation in the area. In September 2021, the City Council authorized staff to accept the transfer of these assets from the Municipal Water District (MWD) to the City. Escrow is closing on this property transfer at the end of July 2022 and the City will be responsible for the maintenance and repair of these assets moving forward. As a condition of the transfer of these assets, the MWD will make a one-time payment to the City in the amount of $500,000 to contribute to the deferred maintenance of the boardwalks
The City, in anticipation of the transfer of these assets, has included significant funding for improvements to the Stanfield Marsh area within the Capital Improvement Program (CIP) over the next several years. This construction season, staff will be coordinating the installation of a restroom at this site as well as the SMORE I Project, which includes the paving of access trails within the area and will also improve the landscaping. Additionally, on June 6, 2022, the City Council authorized staff to solicit construction bids for the Stanfield Marsh Boardwalks Improvement Project, which includes rehabilitation of the facilities through the replacement of the existing decking and handrails.

The bid solicitation for this project has been conducted and staff is recommending that the City Council award a construction contract to Schock Contracting Corporation, Santa Barbara, CA, in the amount of $853,150 for this project.

DISCUSSION
The Stanfield Marsh includes existing, worn footpaths and wooden boardwalks that originate in the vicinity of Big Bear Boulevard and Stanfield Cutoff and proceed eastward toward Division Creek. The boardwalks are approximately 2,041 linear feet in length and were constructed in the mid-1990s. The boardwalks are a popular amenity and are used by residents and visitors, alike, throughout the year.

The approved project includes the removal of all existing decking and handrails. The existing support structure, below the decking, will be inspected and reinforced as needed. New decking and a new handrail system will be installed to replace the existing across the entirety of the boardwalks.

The decking is proposed to be pressure treated lumber, consistent with the current materials, and the handrails will be entirely replaced with a similar system to the existing. The engineer’s estimate for these improvements was approximately $1,000,000.

Staff conducted a public bid solicitation for this project in accordance with the Public Contract Code and the City’s purchasing policy. The project was advertised within the Big Bear Grizzly and on Planet Bids, an internet based bid portal utilized by the City. A non-mandatory pre-bid meeting was held prior to the bid submission deadline. On Tuesday, July 19, 2022, the City Clerk received eight (8) sealed bids, which were publicly opened and read aloud with the following results:

Bidder Location Base Bid Amount
Schock Contracting Corporation Santa Barbara, CA $ 853,150 S. Porter, Inc. Big Bear Lake, CA $ 898,634
LM Rasmussen Construction, Inc. Alpine, CA $ 953,700
Garza Construction, Inc. Glendora, CA $ 985,000
Jilk Heavy Construction, Inc. Brea, CA $1,098,000
Dalke & Sons Construction, Inc. Riverside, CA $1,312,889 Red Hawk Services, Inc. Perris, CA $1,327,510
Zusser Company, Inc. Los Angeles, CA $1,336,179
Staff has reviewed the bids documents for completeness and accuracy and has found Schock Contracting Corporation to be the lowest responsive bidder for this project. Schock Contracting Corporation is located in Santa Barbara, CA and has a lengthy history of public works projects, with specific experience in bridge and pier construction and repair. Staff is recommending an award of contract to Schock Contracting Corporation for this project given their competitive pricing and their relevant experience.

Staff expects for this work to get underway within the next several weeks and be completed by the end of the fall. The boardwalks will need to be closed while this effort is underway and staff will coordinate the communication of all construction impacts to the public.

FISCAL IMPACT
Funding for this project is included in the Fiscal Year 2022-23 Capital Improvement Program Budget in the amount of $1,000,000. Funding is derived from Measure Y Proceeds ($500,000), which is transient occupancy tax paid by overnight visitors to the City, and the contribution from MWD ($500,000) associated with the transfer of these assets to the City. The total bid price of $853,150 is approximately 15% below the available budget for this project.

ENVIRONMENTAL CONSIDERATIONS
At the time of approving the bid solicitation, the City Council found that these repairs are categorically exempt from the California Environmental Quality Act (CEQA) under section 15301.C as repair and maintenance of existing bicycle and pedestrian facilities.

RECOMMENDATION
It is recommended that the City Council adopt a Resolution Awarding a Construction Contract to Schock Contracting Corporation for the Construction of the Stanfield Marsh Boardwalks Improvements Project.

ATTACHMENTS

1. Resolution No. 2022-XX

2. Location Map
ATTACHMENT 1
RESOLUTION NO. 2022-XX

RESOLUTION AUTHORIZING A CONSTRUCTION CONTRACT

TO SCHOCK CONTRACTING CORPORATION FOR THE

CONSTRUCTION OF THE STANFIELD MARSH

BOARDWALKS IMPROVEMENTS PROJECT
WHEREAS, the Stanfield Marsh is located to the northeast of Big Bear Boulevard and Stanfield Cutoff and provides a number of recreational activities through existing foot paths and boardwalks; and
WHEREAS, in September 2021, the City Council authorized staff to accept the transfer of these assets from the Municipal Water District to the City; and WHEREAS, the boardwalks total approximately 2,041 linear feet, were constructed in the mid1990s, and require significant maintenance and rehabilitation; and WHEREAS, City staff has designed a project to reinforce the support structure, as needed, and replace all of the decking and handrails; and
WHEREAS, on June 6, 2022, the City Council authorized staff to proceed with a bid solicitation for this project; and
WHEREAS, on July 19, 2022, the City received eight (8) sealed bids that were publicly opened and read aloud with the lowest responsive bid being that of Schock Contracting Corporation, Santa Barbara, CA, with a bid amount of $853,150; and
WHEREAS, staff reviewed the bid documents for completion and accuracy and investigated the background of the contractor and found that Schock Contracting Corporation is well qualified and positioned to complete this project on behalf of the City; and WHEREAS, funding is included in the Fiscal Year 2022-23 Capital Improvement Program (CIP) budget in the amount of $1,000,000, with $500,000 from Measure Y and $500,000 from a onetime contribution from the Municipal Water District as a part of the transfer of these assets to the City.

NOW, THEREFORE, BE IT RESOLVED by the City Council that:

1. A construction contract is awarded to Schock Contracting Corporation, Santa Barbara, CA, in the amount of $853,150.

2. The Interim City Manager is authorized to execute all necessary documents in a form approved by the City Attorney.

PASSED, APPROVED AND ADOPTED this 1st day of August, 2022.

Rick Herrick, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2022-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 1st day of August, 2022 and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk
ATTACHMENT 2

CITY OF BIG BEAR LAKE

BIG BEAR LAKE, CA
39707 BIG BEAR BLVD.

P.O. BOX 10,000
BIG BEAR LAKE, CA 92315I
K
C
IN
C
0891
DE
T
AR
OPRO
E
O
YT
AL
RAEB
GI B
F

REVISIONS
NO. BOARDWALK MAP

PRELIMINARY DESIGN

DATE BY CHK'D DESCRIPTION
DATE:JOB NO:DRAWN:DESIGN:CHECKED:SCALE:

OF
SHEET:

A-1
08/2021 ----- JC-NTS
APN: 031135101

1.55 ACRE

OWNER NATURAL HERITAGE
FOUNDATION, INC.

CITY WILL WORK TO OBTAIN

THIS LAND AS WELL

FOR BIDDING

PURPOSES ONLY
NOT FOR CONSTRUCTION - BOARD WALK 1

BOARD WALK
2 APN: 031122136

4.07 ACRE
OWNER: CBBL
APN: 030823129

0.73 ACRE
APN: 031141101

0.29 ACREOwner: MWD

WILL TRANSFER TO CCBL
1109 ft
932 ft

MEETING
DATE: August 1, 2022
TO: Honorable Mayor and Members of the City Council
THROUGH: Jeff Mathieu, Interim City Manager

FROM: Sean Sullivan, Director of Public Services
SUBJECT: Resolution Approving a Task Order with Gibson Transportation Consulting, Inc. for Review and Analysis of the Winter Traffic Management Plan

BACKGROUND
The Big Bear Valley is a popular year-round, four-season resort community with a peak season during the winter months. A key attraction during these times are the two ski resorts operated by Big Bear Mountain Resorts. Big Bear Mountain Resorts’(BBMR) season generally lasts from November through March, depending on the weather conditions, and they can attract more than 5,000 vehicles on their peak days. A Traffic Management Plan (TMP) was put into place beginning with the 2017-18 winter season in response to traffic conditions and impacts that occurred during the previous winter season.

The traffic management plan was designed by a consulting engineering firm and has been put into place each season with minor changes and adjustments made in the field based upon changing conditions. Recent changes, both operational and throughout the community, may impact the operations of the TMP going forward and staff believes that this is the appropriate time to undertake a thorough review of this plan. The changes that may impact the TMP include the contracting with Mountain Transit for shuttling operations, the potential usage of a new parking facility by BBMR, and the City’s pending completion of the Moonridge Corridor Improvements Project.

Staff is recommending the approval of a task order with Gibson Transportation Consulting, Inc., one of the City’s on-call engineering services providers, for a review and analysis of the Winter Traffic Management Plan.

DISCUSSION
The Winter Traffic Management Plan is focused on getting resort visitors to the appropriate locations by following signs and traffic control personnel that are deployed throughout the City and along the routes to the parking locations. The TMP outlines the appropriate deployment of directional signage and changeable message signs, the plan for filling parking facilities based upon anticipated crowds for each day, and the deployment of traffic control resources from both BBMR and the Sheriff’s Department. At a minimum, directional signage and traffic control resources are deployed on each day that the resorts operate and, as the anticipated crowds increase on weekends and holidays, additional equipment and support from the Sheriff’s Department is put into place.

The TMP has been implemented annually beginning with the 2017-18 winter season with only minor changes made in the field based upon operational and situational need. The plan has not been revisited by an engineer since it was developed and it is generally good practice to ensure that it is still operating as intended. Additionally, certain operational and functional changes may impact traffic and parking operations and indicate that this is the appropriate time to revisit and review the plan.

Operationally, Big Bear Mountain Resorts has contracted with Mountain Transit to operate their shuttling services. This change has provided enhanced efficiencies for shuttling but those impacts are not presently reflected within the TMP and parking plan. Additionally, BBMR has acquired additional property on Sandalwood Drive that they intend to use for parking meaning that this potential parking lot should be analyzed for inclusion within the overall TMP and parking plan.

Finally, the City is nearing completion of construction of the Moonridge Corridor Improvements Project, which is constructing roundabouts and other traffic calming measures on a key access corridor to the resorts. These alterations of the roadway should be reviewed to analyze their potential impacts on traffic flow and resort parking operations.

Staff contacted Gibson Transportation Consulting, Inc. (GTC) who is on the City’s on-call engineering consulting list for a proposal to review and analyze the TMP, including the developing changes, to make findings as to its operation and recommendations for improvement. GTC is a traffic engineering and transportation planning firm with extensive experience with institutions, entertainment and sporting venues that manage the vehicular traffic associated with significant crowds and gatherings. A sample of their experience includes traffic circulation and parking planning for Disneyland, Universal Studios, the Los Angeles Memorial Coliseum, Los Angeles International Airport, and Union Station. GTC’s experience is directly applicable and related to the management of the large volumes of vehicles experienced during the winter peak season.

GTC has proposed a scope of work that will review and analyze the existing TMP and the proposed changes, will seek considerable stakeholder feedback, and make recommendations for modifications and improvements to the existing plan. They will begin by reviewing the history and existing materials associated with the TMP. Staff will then coordinate a field review and stakeholders meeting with GTC as well as representatives from BBMR, the Sheriff’s Department, Mountain Transit, and the City. The meeting and field review will serve as a significant opportunity to gather data and feedback as to the operation of the TMP, both positive and negative, as well as insight and thoughts on opportunities and challenges moving forward. The feedback and observations will be analyzed and compiled into recommendations and strategies for the management of traffic and parking. GTC will coordinate another meeting and work session with the key stakeholders for review and concurrence prior to finalizing the study report. The study report will become the basis of the TMP going forward. Gibson Transportation Consulting has proposed a fee not to exceed $38,545 to complete this scope of work.

Staff also requested a proposal from Transtech Engineers, who have provided significant traffic engineering support to the City in the past, and they chose not to propose on this assignment.

Gibson Transportation Consulting is prepared to initiate this assignment immediately and will be positioned to bring back their findings and recommendations for inclusion in the implementation of the Traffic Management Plan for the upcoming 2022-23 winter season that will be reviewed in October 2022.

FISCAL IMPACTS
Funding is available in the approved Fiscal Year 2022-23 Budget for these engineering services.

ENVIRONMENTAL CONSIDERATIONS
None requiring review pursuant to the California Environmental Quality Act.

RECOMMENDATION
It is recommended that the City Council adopt a Resolution Approving a Task Order with Gibson Transportation Consulting, Inc. for Review and Analysis of the Winter Traffic Management Plan.

ATTACHMENT

1. Resolution No. 2022-XX
ATTACHMENT 1

RESOLUTION NO. 2022-XX

RESOLUTION APPROVING A TASK ORDER WITH GIBSON
TRANSPORTATION CONSULTING, INC. FOR REVIEW AND

ANALYSIS OF THE WINTER TRAFFIC MANAGEMENT PLAN
WHEREAS, the Big Bear Valley is a popular year-round, four-season resort community with a peak season during the winter months, driven by the two ski and snowboard resorts operated by Big Bear Mountain Resorts (BBMR); and
WHEREAS, a Traffic Management Plan was developed by consulting engineers and implemented beginning with the 2017-18 winter season in response to traffic conditions and concerns that had occurred during the previous winter season; and
WHEREAS, staff believes that this is the appropriate time to undertake a thorough review of this plan as it has not been further analyzed since it was implemented and there are pending operational and functional changes that need to be analyzed relative to their impacts on the Traffic Management Plan; and
WHEREAS, these changes consist of the use of Mountain Transit for shuttling operations, the acquisition of a potential new parking lot by BBMR on Sandalwood Drive, and the nearly completed improvements along the Moonridge Corridor, all of which may impact the operations of the Traffic Management Plan; and
WHEREAS, staff contacted Gibson Transportation Consulting, Inc, one of the City’s on-call engineering services providers to discuss a scope of work and proposal for a review and analysis of the winter Traffic Management Plan (TMP); and
WHEREAS, Gibson Transportation Consulting, Inc. has extensive and relevant experience as traffic engineers and transportation planners as they have developed traffic circulation and parking plans for a number of institutions, entertainment and sporting venues including Disneyland, Universal Studios, the Los Angeles Memorial Coliseum, Los Angeles International Airport, and Los Angeles Union Station; and
WHEREAS, Gibson has proposed a scope of work that includes extensive review of the existing TMP plans, significant engagement with key stakeholders, a review of existing conditions, and the generation of observations, recommendations, and strategies to manage vehicular traffic and parking going forward; and
WHEREAS, Gibson Transportation Consulting, Inc. has proposed to complete the outlined scope of work for a fee not to exceed $38,545 and funding is available in the approved Fiscal Year 2022- 23 Annual Budget; and
WHEREAS, Gibson Transportation Consulting, Inc. can initiate this assignment immediately and their findings and recommendations can be included in the Traffic Management Plan deployment for the forthcoming 2022-23 winter season.

NOW, THEREFORE, BE IT RESOLVED by the City Council that:

1. A task order is approved with Gibson Transportation Consulting, Inc. in an amount not to exceed $38,545 for the review and analysis of the Winter Traffic Management Plan.

2. The Interim City Manager is authorized to execute all necessary documents in a form approved by the City Attorney.

PASSED, APPROVED AND ADOPTED this 1st day of August, 2022.

Rick Herrick, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2022-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 1st day of August, 2022 and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk

MONTHLY REPORTS
Year‐to‐Date (YTD) Period 12 Current Total Percent of YTD to Notes on Budget YTD Budget Budget Deviations

REVENUES
Property Taxes $4,510,600 $4,625,873 103% $115,273 1
Sales and Use Tax         2,824,000         3,126,611 111% 302,611               2 Transient Occupancy Tax         4,862,000         7,841,353 161% 2,979,353            3 Other Taxes         1,017,400         1,109,854 109% 92,454                 4 Subventions             614,300             137,696 22% (476,604)              5 Building Permits and Fees             332,400             502,253 151% 169,853               6 Licenses and Permits         1,435,100         1,691,229 118% 256,129               7 Current Service Charges             879,045             841,834 96% (37,211) Other Revenue             408,240             419,919 103% 11,679 Interfund Transfers         1,245,290         1,290,754 104% 45,464 Appropriations from Reserves              ‐ 200,000 0% (200,000)              8 Appropriations from Fund Balance          ‐ 2,864,066 0% (2,864,066)          9 TOTAL REVENUES $21,192,441 $21,587,375 102% $394,934

EXPENDITURES AND ENCUMBRANCES
Management Services
City Council $235,100 $169,405 72% ($65,695) 10
City Manager             272,850             367,555 135% 94,705                 11 Law Enforcement         5,389,100         5,111,308 95% (277,792) City Attorney             280,000             368,309 132% 88,309 Support Services             857,450             772,298 90% (85,152) Administrative Services         2,346,280         1,857,657 79% (488,623)              12 Public Services         4,057,107         3,817,008 94% (240,099) Tourism Management         1,400,900         1,265,148 90% (135,752) Planning & Inspections         1,762,390         1,749,467 99% (12,923) Contributions to Reserves ‐ ‐ 0% ‐
Interfund Transfers         4,591,264             940,705 20% (3,650,559)          13 TOTAL EXPENDITURES AND ENCUMBRANCES $21,192,441 $16,418,860 77% ($4,773,581) NOTES:
1 Revenue received via the property tax roll. Property transfers increasing assessed values. 2 Local revenue performing well with increased visitation plus growth in pooled revenue from online sales. 3 Actual includes remittances through June and increased visitation during the fourth quarter. 4 Includes document transfer taxes on sales of properties. 5 Budget includes future MWD contribution for boardwalk maintenance. 6 Actual reflects commercial and residential building permit activity. 7 Actual includes business licenses and vacation rental permits. 8 Committed fund balance appropriations will be applied with year end accounting adjustments. 9 Fund Balance appropriations will be applied with year end accounting adjustments. 10 Timing difference. Budget includes sponsorship appropriation for community service programs. 11 Includes City Manager separation agreement.
12 Insurance premiums under budget and savings from position vacancies. 13 Interfund transfers for Capital Projects are processed periodically throughout the project cycle.

Monthly Budget Report ‐ General Fund
June  2022
Preliminary (Excludes Year End Accounting Adjustments)
100% of Fiscal Year Complete
1 of 4
Year‐to‐Date (YTD) Period 12 Current Total Percent of YTD to Notes on Budget YTD Budget Budget Deviations

REVENUES
Licenses and Permits $13,500 $18,250 135% $4,750 1
Current Service Charges         5,991,000         5,963,375 100% (27,625) Other Revenue               40,000                 9,357 23% (30,643)                2 Appropriations from Reserves             ‐ 496,500                      0% (496,500)              3 Appropriations from Fund Balance            ‐ (277,304)                      0% 277,304               4 TOTAL REVENUES $6,263,696 $5,990,982 96% ($272,714)

EXPENDITURES AND ENCUMBRANCES
Public Services $2,014,190 $2,014,081 100% ($109)
BBARWA Contract         2,831,000         2,873,085 101% 42,085 Contributions to Reserves                      ‐ ‐                      0%                      ‐ Interfund Transfers         1,418,506            461,591 33% (956,916)              5 TOTAL EXPENDITURES AND ENCUMBRANCES $6,263,696 $5,348,757 85% ($914,939) NOTES:
1 Consistent with the increase in building permit activity, actual represents new sewer connections. 2 Year‐to‐date represents three quarters of interest earnings and lower interest rates. 3 Committed fund balance appropriations will be applied with year end accounting adjustments. 4 Fund Balance appropriations will be applied with year end accounting adjustments. 5 Interfund transfers for Capital Projects are processed periodically throughout the project cycle.

Monthly Budget Report ‐ Sanitation
June  2022
100% of Fiscal Year Complete
Preliminary (Excludes Year End Accounting Adjustments)
2 of 4
Year‐to‐Date (YTD) Period 12 Current Total Percent of YTD to Notes on Budget YTD Budget Budget Deviations

REVENUES
Service Charges and Other Revenue $3,587,200 $3,498,921 98% ($88,279) Appropriations from Reserves                ‐ 50,000                      0% (50,000)                1 TOTAL REVENUES $3,637,200 $3,498,921 96% ($88,279)

EXPENDITURES AND ENCUMBRANCES
Public Services $1,128,740 $920,102 82% ($208,638) 2
Big Bear Disposal Contract         2,326,100         2,106,458 91% (219,642)              3 Interfund Transfers            240,000            165,403 69% (74,597)                4 Contributions to Reserves                      ‐ ‐                      0%                      ‐ Contribution to Fund Balance              ‐ (57,640)                      0% 57,640 TOTAL EXPENDITURES AND ENCUMBRANCES $3,637,200 $3,191,963 88% ($445,237) NOTES:
1 Committed fund balance appropriations for operations will be applied with year end accounting adjustments, if necessary. 2 Under budget due to vacancies.
3 Timing difference: Payments are made the month following the service period. 4 Interfund transfers for Capital Projects are processed periodically throughout the project cycle.

Monthly Budget Report ‐ Refuse
June  2022
100% of Fiscal Year Complete
Preliminary (Excludes Year End Accounting Adjustments)
3 of 4
Year‐to‐Date (YTD) Period 12 Current Total Percent of YTD to Notes on Budget YTD Budget Budget Deviations

REVENUES
Transient Occupancy Tax $1,620,000 $2,614,112 161% $994,112 1 Other Revenue               72,400               59,181 82% (13,219)                2 Appropriations from Fund Balance             ‐ 569,422                      0% (569,422)              3 TOTAL REVENUES $2,261,822 $2,673,293 118% $411,471

EXPENDITURES AND ENCUMBRANCES
Interfund Transfers $2,261,822 $234,459 10% ($2,027,363) 4 TOTAL EXPENDITURES AND ENCUMBRANCES $2,261,822 $234,459 10% ($2,027,363) NOTES:
1 Actual includes remittances through June and increased visitation during the fourth quarter. 2 Year‐to‐date represents three quarters of interest earnings and lower interest rates. 3 Fund Balance appropriations will be applied with year end accounting adjustments. 4 Interfund transfers for Capital Projects are processed periodically throughout the project cycle.

Monthly Budget Report ‐ Measure Y
June  2022
100% of Fiscal Year Complete
Preliminary (Excludes Year End Accounting Adjustments)
4 of 4
Date Rec'd Details of Request Requesting Party Response Date Outcome of Request Total Logged Staff
Time (estimated)
Expense for IT
Support &
Legal
Assistance
(estimated)
NOTES
17-Sep-21
various items, including:
correspondence between
Councilmember Lee and other
Councilmembers/staff/DWP Board
Members; Councilmember Lee
FPPC Forms; all public record
requests received and materials
produced; all PRA requests
submitted by Councilmember Lee;
expense report information re:

Councilmember Lee
Tara Paul - Allen
Matkins Leck Gamble
Mallory & Natsis LLP
PENDING: Rolling
Production/ Letter
requesting extension for
determination letter sent
via email on 9/27/21 -
FPPC forms sent on 9/27 ;
Determination letter sent
on 10/11/21 &
subsequent letter with
additional documents
sent on 10/12/21;
production of records
sent 11/12/21; 12/9/21;
1/13/22; 2/11/22;
3/17/2022, 4/21/2022;
5/27/2022; 7/1/2022
BBK is assisting
with this
request
10-Feb-22
all email communication to and
from Alan Lee, Rick Herrick,
Randall Putz, Perri Melnick,
Bynette Mote, and Frank Rush
from 1/1/2000-2/10/2022; all text
message exchanges between the
above individuals between
1/1/2000-2/10/2022
American Institute of
Quality Public Service
Rolling production:
production of records
sent on: 3/10/2022
7 hours (so far)
7-Mar-22
emails/letters/notes, etc between
Council and the City Manager and
Judi Bowers from 8.1.2021-

3.7.2022; Ryan Orr between

1.4.2022 - 3.7.202; between Mote
and Lee 8.1.2021-3.7.2022; and
Mote and Beth Wheat 8.1.2021-

3.7.2022
Dennis Large
PENDING; first
production sent
on 4.19.2022;
second production
sent on June 15,
2022

2.5 hrs
Intelesys (IT)
support:
$202.24
July 2022 Records Request Log
Below is a list of records requests that have either been received during the month of July, completed during the month of July or are considered as "rolling productions" in which responsive documents have been sent/will be sent during the month of July. 17-Mar-22
documents & communications
between Frank Rush &
Councilmember Lee relating to
behavior, staff workload &
attempts to schedule meetings;
internal documents &
communications to staff by Frank
Rush and Erica Stephenson
related to handling document
requests for/by Councilmember
Lee
Dennis Large
Rolling Production:
production sent on
5/11/2022

4.5 hours
14-Apr-22
all documentation relating to the
Castle Rock Trailhead
Improvements Project & Parking
Lot
Lupe Lugo
Rolling Production; first
production sent on 7/18 -
seeking additional
information from
requestor for second
production
3 hours
Intelesys (IT)
support:
$445.44
4/28/2022
Records Related to 214 Lagunita
Lane; documentation related to
City ordinances regarding
weddings
Paige Gosney request
complete
Rolling Production:
production of records
sent on: 5/6/2022;
6/3/2022
10 hours (so far)
24-May-22
596 Lucerne; building and
engineering plans and permits,
including any stamped structural
plans for the building
Alyssa Golden
PENDING; Sent email on
5/26 askling for
completed affidavit form;
sent follow-up email on
6/21
2-Jun-22
41738 Comstock Lane; all city
documents, including permits,
inspection records, applications
and written communication
relating to the building of the
property
Ryan W. Baldino
PENDING - waiting for
Tammy (full set of plans)
and waiting for
permission from arhcitect
to release plans
3-Jun-22
all of Councilmember Lee's emails
from his City of Big Bear Lake email
account from May 18 - May 31,
2022
Dana Prophet 13-Jul-22
requested emails sent via
email; emails with
attorney withheld due to
attorney slient privilege
2 hours
6/12/2022
planning records from the
Cave/David Stone at 40789 Village
Dr,
Rod Vanden Broda 7/27/2022 responsive records sent
via email 2 hours
20-Jun-22
Omeo Suites FKA Big Bear Inn,
complaints regarding habitability
and CO issues.

Ryan Tikker, Esq. 7-Jul-22 Response sent 13-Jul-22
22-Jun-22
"recordings of the City Council
meetings for the period of time the
audio/viaul recording bigns prior to
and at the conclusion of each
meeting since the inception of this
new recording policy to the June
20, 2022 Council meeting"
The Mote Recall
ROLLING PRODUCTION:
first production sent on
7/26/2022
2 hours thus far
22-Jun-22
copies of public records of open
code violations on residential
properties
Luisa Rivera 13-Jul-22
open code violation log
sent; identity of informer
and personal identifying
information redacted
1 hour
23-Jun-22
42138 Big Bear Blvd; building
permit records, reports of
hazardous materials, underground
and above ground storage tanks;
etc
Galina Gamzyakova 13-Jul-22 records sent via email; no
hazardous information 1 hour
24-Jun-22
any and all records pertaining to
any and all opposition to public
housing in Big Bear Lake (2009-
2011) - Sandalwood Community
Opposition- opposition was
discussed on March 16 and March
28 2011; communications or public
statement by the Sandalwood
Community
Theodore Trentman
Rolling production; first
production sent on

7.14.22 - next production
to be sent on 8.12.2022
5 hours (thus far)
29-Jun-22 992 Colusa Lane- any and all
permits issued for the property Craig Morff 7/12/2022 response sent 20 Minutes 5-Jul-22
40729 Village Dr- any plans
submitted for entitlement or
building plan check
39372 Big Bear Blvd- all plans
submitted for entitlement or
building plan check
Kenneth Pang (for
CDA) 7/18/2022 Sent…waiting for affidavit
for architectural plans 1.5 hour
5-Jul-22
Ordinances for Tobacco and
Marijuana control laws showing
final adoption date
Mary Pierce 7/11/2022
Response sent- all
ordinances asked for
were found
20 mins
5-Jul-22
42020 Big Bear BlvdEnvironmental site assessment,
any permits or reports
Galina Gamzyakova 7/13/2022
Response sent - one out
of six requests in her PRR
could be fulfilled
20 Minutes
10-Jul-22
any and all correspondence sent to
CBBL as public comment/input for
the Public Ad Hoc Committee
Compromise Meeting June 14-17
Shelley Black PENDING
12-Jul-22
any permits, plans, other docs that
can help explain the construction
or ownership history at 41121 Big
Bear Blvd.

Terri Jacquemain 7/22/2022
Response sent- waiting
for architect approval to
send remaining docs
50 mins
12-Jul-22 permits, plans, reports, violations,
any records at 42136 Big Bear Blvd. Farshad Meshkinpour 7/22/2022 Response sent- waiting
for architect approval to
send remaining docs
45 mins
7/13/2022 Permits for final inspection
approval at 436 Dixie Lane Thomas Ardent pending
7/18/2022
code enforcement response to 439
Catalina Rd July 3rd. Include how it
was resolved and any fines if
issued.

Sue Hart 7/22/2022 Response sent 15 mins
22-Jul 2005 city work and building
permits at 40250 Narrow Ln Cal Magro pending
22-Jul
Who filed a compaint for a "dying
tree" on June 1st at 42047 Sky
View Ridge.

Patty Hafen 7/26/2022
Response sent:
complaint sent, but
"identity of the informer"
is not disclosable
20 mins
7/22/2022
building records and certificates of
occupancy issues to the property
at 42136 Big Bear Blvd.

Christopher Evans pending
7/26/2022
all building permits ever pulled,
any building plans and short term
rental records including violations
at 744 Fir
Amanda Hernandez pending
7/26/2022
all building permits ever pulled,
any building plans and short term
rental records including violations
at 42527 Moonridge Rd APT 1
Amanda Hernandez pending
Department of Water, City of Big Bear Lake
41972 Garstin Drive, P.O. Box 1929 · Big Bear Lake, CA 92315-1929 · Phone 909/866-5050 · Fax 909/866-3184 · www.BBLDWP.com This institution is an equal opportunity provider and employer.

DEPARTMENT OF WATER
Service, Quality, Community
DATE: July 26, 2022
TO: Jeff Mathieu, Interim City Manager
FROM: Reginald A. Lamson, DWP General Manager
RE: DWP Monthly Update – June 2022

SERVICE DELIVERY
Water services that were provided June 1, 2022 to June 30, 2022:
15,902 Customers provided with water service.
976 Field service calls completed.
1 Main leak repaired.
9 Main leaks year-to-date 2022 13 Main leaks year-to-date 2021 6 Service leak repairs
25 Service leaks year-to-date 2022 35 Service leaks year-to-date 2021

69.74 Million gallons produced by wells.
$849,842 Processed in billings.
8,815 Accounts processed in billings.
2,413 Number of customers on E-bill
135 New Accounts (includes tenant turnover).

86.35 Equivalent Dwelling Units (EDU) added to the water system. $1,854,006 Total Gross receipts processed.

BOARD MEETINGS:

The following was approved by the Board of Water and Power Commissioners at a Regular Board Meeting on June 28, 2022:
• The Board executed a contract with Raftelis for the 2023 Comprehensive Cost of Services Fee and Rate Studies for $102,812.00.
• The Board adopted Resolution No. DWP 2022-12 approving the Supply and Demand Assessment Report and authorizing staff to submit the Report.
• The Board authorized staff to execute a purchase order with Romans Construction for $100,000 for FY 2022/23 pavement patching services.
• The Board authorized the budget adjustment and approved funding for the well pumping unit replacement for the Maple Well and a 5% contingency for a total of $46, 664. • The Board ratified the execution of a contract with Apple Valley Construction for the relocating of additional pipelines on Moonridge Road in the amount of $287,365.86 and budgeted internally for a 10% contingency in the amount of $28,736.59 for a total amount of $316,102.45.

City Manager’s Report
July 26, 2022

The following was approved by the Board of Water and Power Commissioners at a Special Board Meeting on July 6, 2022:
• The Board adopted Resolution No. DWP 2022-13 adopting revisions to the Water Shortage Contingency Plan (WSCP).