Adjourned Regular Meeting Minutes – January 11, 2023
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An Adjourned Regular Meeting of the City Council of the City of Big Bear Lake was called to order by Mayor Putz at 3:01 p.m., Wednesday, January 11, 2023, at the Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, California.
A motion was made by Councilmember Mote, seconded by Mayor Pro Tem Melnick, to excuse Councilmember Herrick from attendance at this meeting.
Said motion was approved by the following vote:
AYES: Melnick, Mote, Segovia, Putz
NOES: None
ABSTAIN: None
EXCUSED: Herrick
PUBLIC FORUM FOR CLOSED SESSION:
Kara Flietstra, Big Bear Lake resident, approached Council regarding Closed Session Item No. 8; encouraged Council to take a closer look at what can be done to enhance the Moonridge Corridor to cater towards the younger generation within the community; stated that she supports the proposed project at 42630 Moonridge Road.
At the hour of 3:06 p.m., Council adjourned to Closed Session.
At the hour of 5:10 p.m., Mayor Putz resumed Open Session.
OPEN SESSION
Flag Salute: Flag Salute led by Councilmember Mote
Invocation: Invocation delivered by Pastor Eric Hoerger from Believer’s Chapel.
Councilmembers Present: Mayor Randall Putz
Mayor Pro Tem Perri Melnick
Councilmember Bynette Mote
Councilmember Kendi Segovia
Councilmembers Excused: Councilmember Rick Herrick
Others Present: Erik Sund, City Manager
Stephen P. Deitsch, City Attorney
Erica Stephenson, City Clerk
Rebecca Cannon, Deputy City Clerk
Meeting Minutes
January 11, 2023
RESULTS OF CLOSED SESSION
Stephen Deitsch, City Attorney, announced action taken by Council during Closed Session.
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property: APN 0309-011-18, 0309-011-19, 0309-011-20, 0309-011-21, 0309-011-26, and 0309-011-31 City Negotiator: City Manager Erik Sund
Negotiating Party: Pine Knot Landing LLC
Under Negotiation: Price & Terms of Payment
No reportable action.
2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION pursuant to Government Code Section 54956.9(d)(2) – One Case
Stephen Deitsch, City Attorney, stated this item pertains to a workplace investigation.
This item was discussed after Open Session, when Council resumed Closed Session.
No reportable action.
3. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION pursuant to Government Code Section 54956.9(d)(2) – One Case
Stephen Deitsch, City Attorney, stated this item pertains to a public records request matter.
No reportable action.
4. CONFERENCE WITH LEGAL COUNSEL – PENDING LITIGATION pursuant to Government Code Section 54956.9(d)(1)
Name of Case: Recall Mote Now! a Political Action Committee (FPPC ID# 1449920), and Bernard Dale Bryan v. Erica Stephenson, City Clerk of the City of Big Bear Lake Court & Case No: San Bernardino County Superior Court, Case No. CIV SB 2218531 Councilmember Mote recused herself from this item to negate any perceived Conflict of Interest.
No reportable action.
5. CONFERENCE WITH LEGAL COUNSEL – PENDING LITIGATION pursuant to Government Code Section 54956.9(d)(1)
Name of Case: Laszloffy v. City of Big Bear Lake, et al.
Court & Case No: San Bernardino County Superior Court, Case No. CIV SB 2119128 No reportable action.
6. CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property: The portion of the roadway described as Switzerland Drive from the intersection of Cedar Avenue to approximately 600’ to the west of said intersection City Negotiator: City Manager Erik Sund
Meeting Minutes
January 11, 2023
Negotiating Party: RCK Development
Under Negotiation: Price & Terms of Payment
No reportable action.
7. CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6 Name of Negotiators: City Manager Erik Sund and Director of Human Resources Erica Stephenson Name of Organization: Teamsters Local 1932
This item was discussed after Open Session, when Council resumed Closed Session.
No reportable action.
8. CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property: 42630 Moonridge Road (APN 2328-384-26)
City Negotiator: City Manager Erik Sund
Negotiating Party: Kara Flietstra
Under Negotiation: Price & Terms of Payment
This item was discussed after Open Session, when Council resumed Closed Session.
No reportable action.
PRESENTATION
• Presentation in recognition of Brian Adams, Steve Cassling and Ty Warren for their 13 years of creating, producing and performing the theatrical Panto production of “Christmas Carol, Askew” resulting in much mirth and merriment for our local and visiting theatre patrons.
PUBLIC COMMUNICATIONS
Chris Segovia, Big Bear Lake resident, corrected misinformation regarding his family’s involvement in the short-term rental industry and further indicated they have never owned or managed a short-term rental; applauded the Recall Alan Lee Campaign Committee for donating excess campaign funds to the Pause4Paws organization in the amount of $3,000.
Ron Dicaprio, Big Bear Lake resident, performed a musical interlude for the audience and Council.
Theodore Trentman, Big Bear Lake resident, requested that the City donate and install a sign for the animal shelter that is more visible, attractive and informative for the community.
Norm Reinik, Big Bear Lake resident, congratulated the newly-elected Councilmembers; addressed each Councilmember and thanked them for their leadership, professionalism and willingness to serve; voiced his appreciation for the earlier start time of the meetings.
1. CONSENT CALENDAR
A motion was made by Mayor Pro Tem Melnick, seconded by Councilmember Mote, to approve the Consent Calendar as follows:
Meeting Minutes
January 11, 2023
CITY COUNCIL
1.1 APPROVAL OF DEMANDS – CHECK ISSUE DATE 12/07/2022 THROUGH 12/28/2022 IN THE AMOUNT OF $3,567,523.65 AND THE NOVEMBER 2022 TREASURER’S REPORT
Approved.
1.2 APPROVAL OF MEETING MINUTES FROM THE DECEMBER 12, 2022 ADJOURNED
REGULAR MEETING OF CITY COUNCIL
Approved.
1.3 ORDINANCE AMENDING CHAPTER 2.08 OF THE BIG BEAR LAKE MUNICIPAL
CODE PERTAINING TO CITY COUNCIL MEETINGS AND FINDING THE
ORDINANCE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
City Council considered adopting an ordinance to amend Chapter 2.08 of the Municipal Code to change the regular meeting date for City Council meetings to the second Wednesday of each month. City Council introduced the ordinance, conducted the first reading of the title and waived further reading at the December 12, 2022 adjourned regular meeting.
Approved and adopted the following ordinance entitled:
ORDINANCE NO. 2023-511
ORDINANCE AMENDING CHAPTER 2.08 OF THE BIG BEAR LAKE
MUNICIPAL CODE PERTAINING TO CITY COUNCIL MEETINGS, AND
FINDING THE ORDINANCE EXEMPT FROM THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT
1.4 RESOLUTION AUTHORIZING A NOTICE OF COMPLETION FOR THE STANFIELD
BOARDWALKS IMPROVEMENTS PROJECT
City Council considered a formal resolution accepting the work of Schock Contracting Corporation and authorizing a Notice of Completion for the Stanfield Boardwalks Improvements Project. This project rehabilitated the decking and handrails on the existing Stanfield Boardwalks that were granted to the City by the Municipal Water District. The project was completed at a cost of $918,408; $500,000 of which was funded by the Municipal Water District as a condition of the transfer of the property to the City.
Approved and adopted the following resolution entitled:
RESOLUTION NO. 2023-01
RESOLUTION AUTHORIZING A NOTICE OF COMPLETION
FOR THE STANFIELD MARSH BOARDWALKS
IMPROVEMENTS PROJECT
Meeting Minutes
January 11, 2023
1.5 RESOLUTION AUTHORIZING A NOTICE OF COMPLETION FOR THE DEMOLITION OF THE BUILDING AT 40986 BIG BEAR BOULEVARD PROJECT City Council considered a formal resolution accepting the work of T-Rex Demolition and authorizing a Notice of Completion for the Demolition of the Building located at 40986 Big Bear Boulevard Project. This project demolished a structure located on the property recently acquired from the Bear Valley Mutual Water Company as the structure was unsafe and had no identified need or use within the overall plans for the property.
Approved and adopted the following resolution entitled:
RESOLUTION NO. 2023-02
RESOLUTION AUTHORIZING A NOTICE OF COMPLETION
FOR THE DEMOLITION OF THE BUILDING AT
40986 BIG BEAR BOULEVARD
1.6 RESOLUTION AUTHORIZING A NOTICE OF COMPLETION FOR THE MOONRIDGE
CORRIDOR IMPROVEMENTS PROJECT
City Council considered a formal resolution accepting the work of Granite Construction Company and authorizing a Notice of Completion for the Moonridge Corridor Improvements Project. The Moonridge Corridor Improvements Project was a transformational project that improved a key portion of Moonridge Road by reconstructing the entire public right of way and adding several new features and improvements. The roadway was reopened to traffic in early October and a ribbon cutting was held in November. At this time, the project is ready to be accepted as complete. The project had an overall budget of more than $9,000,000 and was funded through proceeds from a number of sources.
Approved and adopted the following resolution entitled:
RESOLUTION NO. 2023-03
RESOLUTION AUTHORIZING A NOTICE OF COMPLETION
FOR THE MOONRIDGE ROAD CORRIDOR
IMPROVEMENTS PROJECT
1.7 RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH
THE EDEN GROUP FOR DESIGN SERVICES ASSOCIATED WITH THE CIVIC
CENTER/PERFORMING ARTS CENTER RESTROOM IMPROVEMENTS PROJECT City Council considered a formal resolution authorizing a professional services agreement with the Eden Group (Big Bear Lake, CA) for professional design services associated with the Civic Center / Performing Arts Center Restroom Improvements Project. Funding is included in the approved Capital Improvement Program budget for improvements to the existing restrooms that serve the Civic Center and Performing Arts Center. The improvements are focused on improving accessibility to the facilities as well as upgrading and improving the aesthetics of the restrooms.
Staff conducted a request for proposals process amongst local design firms and received the sole response from the Eden Group. The Eden Group has experience in similar projects of this nature and will complete all architectural design services for a cost not to exceed $30,000.
Meeting Minutes
January 11, 2023
Approved and adopted the following resolution entitled:
RESOLUTION NO. 2023-04
RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES
AGREEMENT WITH THE EDEN GROUP FOR DESIGN SERVICES
ASSOCIATED WITH THE CIVIC CENTER / PERFORMING ARTS
CENTER RESTROOM IMPROVEMENTS PROJECT
1.8 RESOLUTION AUTHORIZING THE SOLICITATION OF BIDS FOR ANNUAL
STREET SWEEPING SERVICES
City Council considered a formal resolution authorizing a bid solicitation for Annual Street Sweeping Services. The Public Works Division is responsible for roadway maintenance activities throughout the City including street sweeping services. The intent of the program is to sweep all streets within the City at least once annually, generally in the spring to collect all the cinder material form the winter season. Over the years these efforts have been done both in house and through contractual services. Funding is included within the adopted budget for these services in Fiscal Year 2022-23 and staff is seeking authorization to solicit bids for these services.
Approved and adopted the following resolution entitled:
RESOLUTION NO. 2023-05
RESOLUTION AUTHORIZING THE SOLICITATION OF BIDS
FOR ANNUAL STREET SWEEPING SERVICES
FIRE PROTECTION DISTRICT
1.9 APPROVAL OF MEETING MINUTES FROM THE DECEMBER 12, 2022 ADJOURNED
REGULAR MEETING OF THE FIRE PROTECTION DISTRICT
Approved.
SUCCESSOR AGENCY
1.10 APPROVAL OF MEETING MINUTES FROM THE DECEMBER 12, 2022 ADJOURNED
REGULAR MEETING OF THE SUCCESSOR AGENCY
Approved.
The Consent Calendar was approved by the following vote:
AYES: Mote, Segovia, Melnick, Putz
NOES: None
ABSTAIN: None
EXCUSED: Herrick
ITEMS REMOVED FROM THE CONSENT CALENDAR
None.
Meeting Minutes
January 11, 2023
2. PUBLIC HEARING
2.1 GENERAL PLAN AMENDMENT 2022-044 AND ZONE CHANGE 2022-045 FOR THE PROPERTY LOCATED AT 527 GEORGIA STREET
City Council conducted a public hearing on a request by property owner Barret Randel to change the General Plan land use map designation and zoning of the property located at 527 Georgia Street (APN 0309-144-24) from Commercial General to Single Family Residential, and the accompanying Zone Change from Commercial General to Single Family Residential. On December 7, 2022, the Planning Commission conducted a public hearing and took action to recommend that the City Council approve the request. City Council considered reading the title, waiving further reading, and introducing an ordinance for Zone Change 2022-045, and also considered a resolution approving General Plan Amendment 2022-044.
Janice Etter, Senior Principal Planner, presented the item, read the title of the proposed ordinance aloud and answered Council’s questions.
At the hour of 5:41 p.m., Mayor Putz opened the Public Hearing and the following individual approached Council:
Barnett Randall, property owner of 527 Georgia, indicated that he is available to answer any questions and confirmed that the property above the garage will remain a long-term rental property and the main house will be for personal and short-term rental use.
Seeing no additional speakers, Mayor Putz closed the Public Hearing at 5:42 p.m.
A motion was made by Councilmember Mote, seconded by Councilmember Segovia, to approve staff’s recommendation and adopt the following resolution entitled:
RESOLUTION NO. 2023-06
RESOLUTION APPROVING GENERAL PLAN AMENDMENT 2022-044 AND
FINDING THE ACTION CATEGORICALLY AND STATUTORILY EXEMPT
FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT AND CHANGING THE GENERAL PLAN LAND USE ELEMENT MAP DESIGNATION OF 527 GEORGIA STREET (APN 0309-144-24) FROM COMMERCIAL-GENERAL (CG) TO SINGLE FAMILY RESIDENTIAL (SFR-4)
Said motion was approved by the following vote:
AYES: Segovia, Melnick, Mote, Putz
ANOES: None
ABSTAIN: None
EXCUSED: Herrick
A motion was made by Councilmember Mote, seconded by Councilmember Segovia, to approve staff’s recommendation of reading the title, waiving further reading and introducing an ordinance entitled:
Meeting Minutes
January 11, 2023
ORDINANCE NO. 2023-xxx
ORDINANCE APPROVING ZONE CHANGE 2022-045 AND FINDING THE ACTION
CATEGORICALLY AND STATUTORILY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT AND CHANGING THE ZONING OF 527 GEORGIA STREET (APN 0309-144-24) FROM COMMERCIAL-GENERAL (C-2) TO SINGLE FAMILY RESIDENTIAL (R-1-7200)
Said motion was approved by the following vote:
AYES: Mote, Melnick, Segovia, Putz
ANOES: None
ABSTAIN: None
EXCUSED: Herrick
3. DISCUSSION/ACTION ITEMS
3.1 RESOLUTION AMENDING THE PROFESSIONAL SERVICES AGREEMENT WITH CARITAS ACQUISITIONS IV, LCC (“CARITAS”) FOR THE MANAGEMENT OF THE LEISURE BEAR MOBILE HOME PARK THROUGH DECEMBER 31, 2023 City Council considered a formal resolution authorizing an amendment to the professional services agreement with Caritas for the management of the Leisure Bear Mobile Home Park.
The City Council authorized an agreement with Caritas for the management of the Leisure Bear Mobile Home Park beginning in August 2022 through the period ending December 31, 2022, with the intention of negotiating a long-term agreement to replace the current interim agreement.
Representatives of the City and Caritas desire to continue the existing agreement through the period ending December 31, 2023, while the terms for a longer term agreement continue to be developed. The operational knowledge obtained by Caritas while performing these duties will be critical in the development of a more long-term agreement.
Sean Sullivan, Director of Public Services, presented the item and answered a myriad of Council’s questions.
Following Council discussion, a motion was made by Mayor Pro Tem Melnick, seconded by Councilmember Mote, to approve staff’s recommendation and adopt the following resolution entitled:
RESOLUTION NO. 2023-07
RESOLUTION AMENDING THE PROFESSIONAL SERVICES
AGREEMENT WITH THE CARITAS ACQUISITIONS IV, LLC
(“CARITAS”) FOR THE MANAGEMENT OF THE LEISURE BEAR
MOBILE HOME PARK THROUGH DECEMBER 31, 2023
Said motion was approved by the following vote:
AYES: Melnick, Segovia, Mote, Putz
NOES: None
ABSTAIN: None
EXCUSED: Herrick
Meeting Minutes
January 11, 2023
4. COMMENTS, ANNOUNCEMENTS & ADDITIONAL CITY BUSINESS
4.1 CITY CLERK, CITY ATTORNEY, CITY MANAGER COMMENTS
Erica Stephenson, City Clerk, notified the public that the 2023 Council Local, Intergovernmental, and Regional Representation Committee Appointment list is included within the agenda packet, and can also be found on the City’s website.
Erik Sund, City Manager, acknowledged that additional amenities for the Moonridge Corridor Improvements Project still need to be installed and asks for the community’s patience; reported on the Big Bear Area Regional Wastewater Agency (BBARWA) Environmental Scoping Session for the Replenish Big Bear Project; addressed the community’s concerns regarding heightened traffic congestion and visitation experienced during the holiday period.
4.2 COUNCILMEMBER BOARD/COMMITTEE REPORTS & COMMENTS
Councilmember Segovia offered her appreciation to City staff and Mountain Transit for their efforts regarding the Traffic Management Plan; indicated that she would like a committee focused on visitation and traffic management to be formed.
Councilmember Mote reported on the Big Bear Area Regional Wastewater Agency (BBARWA) Board Meeting on December 13 and an Economic Development Advisory Committee meeting held on January 10, which focused on drafting a brochure for a future beautification campaign; discussed a citizen request for a guardrail near the Stanfield Marsh; made a motion to agendize a closed session item at the February meeting related to the Council’s goals and expectations of the City Manager.
Mayor Pro Tem Melnick seconded the motion.
Mayor Pro Tem Melnick proposed that staff research what it would take to increase fines issued for illegal snow play and illegal parking and made a motion that the findings be brought back for Council discussion at the February meeting. Councilmember Mote seconded the motion.
Mayor Putz reported on a recent Southern California Association of Governments (SCAG) meeting; said he appreciated the City Manager’s comments regarding the City’s efforts and attention to the impact of visitation and traffic.
ADJOURNMENT
There being no further business to come before the Council at this Open Session, Mayor Putz adjourned the Open Session meeting in memory of Andrew Nettlebeck at 6:10 p.m. to Closed Session and then further noted that Council will further adjourn the Adjourned Regular Meeting to an Adjourned Regular Meeting to be held on Wednesday, February 8, 2023. Closed Session then resumed at 6:20 p.m. and was adjourned by Mayor Putz at 8:09 p.m.
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Erica Stephenson, City Clerk