Agenda packet — Big Bear Lake City Council, February 8, 2023 (part 1 of 2)

ADJOURNED REGULAR CITY COUNCIL

MEETING AGENDA
FEBRUARY 8, 2023
Please Note: This Adjourned Regular City Council Meeting was adjourned from the Adjourned Regular City Council Meeting that was held on January 11, 2023.

Closed Session: 3:30 pm, Training Room, 39707 Big Bear Boulevard, Big Bear Lake, CA 92315 Open Session: 5:00 pm, Hofert Hall, 39707 Big Bear Boulevard, Big Bear Lake, CA 92315 __________________________________________________________________________________________

COUNCILMEMBERS

MAYOR RANDALL PUTZ

MAYOR PRO TEM PERRI MELNICK

COUNCILMEMBER RICK HERRICK

COUNCILMEMBER BYNETTE MOTE

COUNCILMEMBER KENDI SEGOVIA

CITY STAFF

CITY MANAGER ERIK SUND

CITY ATTORNEY STEPHEN DEITSCH

CITY CLERK ERICA STEPHENSON

DEPUTY CITY CLERK REBECCA CANNON
Please Note: Agenda items may be moved at the discretion of the City Council.

The public is encouraged to submit written public communications about any item on this meeting agenda, or about any subject matter within the jurisdiction of the City, to the City Clerk in person, via mail or by email at [email protected]. If your comment is related to a specific Agenda item, please identify the Agenda item in the header of your letter or the subject line of your email. All written communications received by the City Clerk prior to the meeting will be distributed to the City Council prior to the start of the meeting, however, the public is encouraged to submit comments by 8:00 am on the day of the meeting to ensure adequate time for Council review and consideration.

OPEN SESSION – 3:30 P.M.

CALL TO ORDER

ROLL CALL

CLOSED SESSION PUBLIC COMMUNICATIONS
Any member of the public is entitled to speak on Closed Session Agenda items. If you wish to address any other items listed on the Agenda, you must do so during Open Session.

CITY COUNCIL AGENDA
FEBRUARY 8, 2023 - Page 2

DECLARATION OF CLOSED SESSION ITEMS

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8 Property: APN 0309-011-33 & a portion of APN 030-011-26 City Negotiators: City Manager Erik Sund
Negotiating Party: George Hanson, Bear Valley Mutual Water Company General Manager & Greg Schick Under Negotiation: Price & Terms of Payment

2. CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6 Name of Negotiators: City Manager Erik Sund and Director of Human Resources Erica Stephenson Name of Organization: Teamsters Local 1932

3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957 Title of Position: City Manager

RECESS TO CLOSED SESSION
OPEN SESSION – 5:00 P.M.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

INVOCATION
Invocation will be led by Helen Walsh, community leader and member of Big Bear Rotary.

EVENT CALENDAR FOR THE PERFORMING ARTS CENTER
For tickets please contact the box office at (909) 866-4970 or visit www.citybigbearlake.com. • The Big Bear Valley Branch of the American Association of University Women present their Speech Trek Contest on Thursday, February 16 at 6:00 p.m.

PRESENTATION
• Presentation of a charitable donation to DOVES of Big Bear Valley from the Mobile Home Manufactures Organization.

RESULTS OF CLOSED SESSION

PUBLIC COMMUNICATIONS
Public comment is permitted at this time only on consent calendar items and other matters not listed on the posted agenda that are within the subject matter jurisdiction of the City. Please note that State law prohibits the City Council from taking any action on items not listed on the agenda. There is a three-minute maximum time limit when addressing Council during this time period. The time limit is subject to adjustment at the discretion of the Presiding Officer.

Speakers are limited to their individual maximum time limit and other members of the public cannot cede their speaking time to another person. Public comment on items listed on the posted agenda (public hearing & discussion/ action items) will be taken at the time each item is called for discussion.

CITY COUNCIL AGENDA
FEBRUARY 8, 2023 - Page 3

1. CONSENT CALENDAR

CITY COUNCIL

1.1 APPROVAL OF DEMANDS – CHECK ISSUE DATE 12/29/22 THROUGH 01/26/23 IN THE AMOUNT OF $1,454,202.77 AND THE DECEMBER 2022 TREASURER’S REPORT

1.2 APPROVAL OF MEETING MINUTES FROM THE JANUARY 11, 2023 ADJOURNED REGULAR

MEETING OF CITY COUNCIL

1.3 RESOLUTION AUTHORIZING A DELEGATE FOR THE MOJAVE DESERT MOUNTAIN

INTEGRATED WASTE JOINT POWERS AUTHORITY
City Council will consider a formal resolution confirming the appointment of Councilmember Segovia as the City’s delegate and Councilmember Mote as the City’s alternate to the Mojave Desert Mountain Integrated Waste Joint Powers Authority Board of Directors.

Environmental Determination: not a project, therefore no environmental review is required under Section 15060(c)(3)of the CEQA Guidelines.

1.4 RESOLUTION AUTHORIZING A DELEGATE FOR THE COUNTY OF SAN BERNARDINO

SOLID WASTE ADVISORY TASK FORCE
City Council will consider a formal resolution confirming the Mayor’s appointment of Councilmember Segovia as the City’s delegate and Councilmember Mote as the City’s alternate to the San Bernardino County Solid Waste Advisory Task Force.

Environmental Determination: not a project, therefore no environmental review is required under Section 15060(c)(3)of the CEQA Guidelines.

1.5 ORDINANCE APPROVING ZONE CHANGE 2022-045 AND FINDING THE ACTION

CATEGORICALLY AND STATUTORILY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT AND CHANGING THE ZONING OF 527 GEORGIA STREET (APN 0309-144-24) FROM COMMERCIAL-GENERAL (C-2) TO SINGLE FAMILY RESIDENTIAL (R-1-7200)
City Council will consider adoption of an ordinance to change the zoning of the property located at 527 Georgia Street (APN 0309-044-24) from Commercial General to Single Family Residential. City Council introduced the ordinance, conducted the first reading of the title and waived further reading at the January 11, 2023 Adjourned Regular Meeting.

Environmental Determination: categorically & statutorily exempt under Section 15301 and 15378 of the CEQA Guidelines.

1.6 RESOLUTION AUTHORIZING A NOTICE OF COMPLETION FOR THE STANFIELD MARSH

OUTDOOR RECREATION AND EDUCATION (SMORE I) PROJECT
City Council will consider a formal resolution authorizing a Notice of Completion for the Stanfield Marsh Outdoor Recreation and Education (SMORE I) Project. The SMORE I Project was established to expand

CITY COUNCIL AGENDA
FEBRUARY 8, 2023 - Page 4
paved trails within the area to improve accessibility to the recreational and educational opportunities at this site. On June 6, 2022, a contract was awarded to S. Porter, Inc. and the work for this project was completed as of December 14, 2022. The project had a total budget of $399,000 and was funded in part by a State Environmental Enhancement and Mitigation Grant.

Environmental Determination: categorically exempt under section 15301.C of the CEQA Guidelines.

1.7 RESOLUTION AUTHORIZING A NOTICE OF COMPLETION FOR THE ELECTRIC VEHICLE

CHARGING STATION INSTALLATION PROJECT
City Council will consider a formal resolution authorizing a Notice of Completion for the Electric Vehicle Charging Station Installation Project. The Electric Vehicle Charging Station Installation Project has resulted in the installation of three (3) Level 2 Chargers and one (1) Level 3 Charger across the Bartlett and Pennsylvania Public Parking Lots. The charging stations are activated and in use as of February 1, 2023.

Environmental Determination: categorically exempt under section 15301 of the CEQA Guidelines.

ITEMS REMOVED FROM THE CONSENT CALENDAR

2. PUBLIC HEARING
Any person may appear and be heard in support or in opposition to the proposal at the time of the hearing. If you challenge the action in court or an administrative proceeding, you may be limited to raising only those issues which you or someone else raised at the public hearing described in the notice, or in written correspondence delivered to the City at or before the public hearing.

2.1 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) APPLICATION FOR PROGRAM YEAR 2023-2024
The City Council will conduct a public hearing to make funding recommendations on County-identified eligible applications requesting 2023-2024 CDBG funding from the City of Big Bear Lake. The CDBG program is a federally funded program which makes grant funds available for eligible applicants that provide services to low- and moderate- income households and/or persons. The City’s estimated allocation for the 2023-2024 program year is $36,508.

Environmental Determination: exempt under section 15061(b)(3) of the CEQA Guidelines.

3. DISCUSSION/ACTION ITEMS

3.1 REVIEW OF PENALTIES DURING SNOW CONDITIONS
At the City Council’s January 11, 2023 Adjourned Regular Meeting, an Agenda item request was made by Mayor Pro Tem Melnick and seconded by Councilmember Mote to direct staff to research fees and citations related to illegal parking and illegal snow play activities. As a result of the City Council’s review and discussion of this item, City Council may decide to provide staff direction to increase the penalty amount(s) for these illegal actions. If directed, staff will present a proposed ordinance with the updated penalty amount(s) for consideration at a future City Council meeting.

Environmental Determination: exempt under section 15061(b)(3) of the CEQA Guidelines.

CITY COUNCIL AGENDA
FEBRUARY 8, 2023 - Page 5

3.2 ORDINANCE CANCELING THE CITY’S ASSUMPTION OF RESPONSIBILITY FOR

ENFORCEMENT OF THE MOBILEHOME PARKS ACT AND THE SPECIAL OCCUPANCY

PARKS ACT, AND FINDING THE ACTION EXEMPT FROM THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT
City Council will consider reading the title, waiving further reading and introducing an ordinance to revert enforcement responsibilities back to the state. With more than 476 facilities within 7 mobile home parks and only one (1) building inspector, it is not viable for the City to continue with the program.

Environmental Determination: exempt under section 15061(b)(3) of the CEQA Guidelines.

4. COMMENTS, ANNOUNCEMENTS & ADDITIONAL CITY BUSINESS

4.1 CITY CLERK, CITY ATTORNEY, CITY MANAGER COMMENTS

4.2 COUNCILMEMBER BOARD/COMMITTEE REPORTS & COMMENTS

ADJOURNMENT

TENTATIVE ITEMS TO BE CONSIDERED AT A FUTURE CITY COUNCIL MEETING MARCH 2023: 2022 General Plan & Housing Element Annual Reports MARCH 2023: Pedestrian Village Discussion
MARCH 2023: Strategic Planning Workshop
I hereby certify under penalty of perjury, under the laws of the State of California, that the foregoing agenda was posted in accordance with the applicable legal requirements. Dated this 2nd day of February 2023.

Erica Stephenson, City Clerk
The City of Big Bear Lake wishes to make all of its public meetings accessible to the public. If you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (909) 866-5831. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Check# Vendor/Employee Date Amount
84997 A Performance Towing Inc 01/05/2023 7,500.00
84998 Kelley M. Arnold 01/05/2023 2,437.63
84999 Bear Communications, Inc. 01/05/2023 2,219.45
85000 Bear Valley Electric 01/05/2023 10,284.92
85001 Bear Valley Paving, Inc. 01/05/2023 4,400.00
85002 Bear Valley Tree Care, Inc. 01/05/2023 6,798.00
85003 Bennett‐Bowen & Lighthouse, Inc. 01/05/2023 513.84 85004 Big Bear Disposal Inc 01/05/2023 299.45
85005 Big Bear Electric 01/05/2023 2,059.55
85006 Bravo Arts Solutions LLC 01/05/2023 422.95
85007 Butchers Blocks & Building Materials 01/05/2023 399.00 85008 Calolympic Glove & Safety Co 01/05/2023 773.38
85009 Charter Communications Holdings, LLC 01/05/2023 915.87 85010 Cintas Corporation 01/05/2023 1,388.16
85011 San Bernardino County Recorder 01/05/2023 119.00
85012 Gustav William Crawford 01/05/2023 462.50
85013 Frontier Communications 01/05/2023 175.14
85014 Grainger Inc. 01/05/2023 409.81
85015 Holland Equipment Company 01/05/2023 2,951.62
85016 Inland Kubota, Inc 01/05/2023 642.30
85017 Intelesys One, Inc. 01/05/2023 11,412.88
85018 Michael Koch 01/05/2023 215.00
85019 Lumber City Corp. 01/05/2023 62.04
85020 Mile High Equipment, Inc. 01/05/2023 48,037.00
85021 Mission Linen Supply Inc. 01/05/2023 2,957.02
85022 Nolan Thoren Construction General Engineering 01/05/2023 7,677.50 85023 Quill Corporation 01/05/2023 428.94
85024 Rochester Midland Corporation 01/05/2023 611.64
85025 Romans Construction Corp. 01/05/2023 29,866.00
85026 ROW Traffic Safety, Inc. 01/05/2023 6,609.27
85027 Eric Seaman 01/05/2023 1,500.00
85028 San Bernardino County Sheriff's Dept 01/05/2023 79,471.80 85029 Triple Crown Products, Inc. 01/05/2023 4,042.44
85030 United Rentals (North America), Inc 01/05/2023 33,286.38 85031 Volvo Construction Equipment Inc. 01/05/2023 34,403.24 85032 Waxie Sanitary Supply Inc. 01/05/2023 5,043.61
85050 City of Big Bear Lake Dept of Water & Power 01/12/2023 3,996.26 85052 Bennett‐Bowen & Lighthouse, Inc. 01/12/2023 513.84 85053 Burtronics Business Systems 01/12/2023 26.32
85054 Bear Valley Electric 01/12/2023 255.15
City of Big Bear Lake
Checks Issued 12/29/22 ‐ 01/26/23
ITEM 1.1
Check# Vendor/Employee Date Amount
City of Big Bear Lake
Checks Issued 12/29/22 ‐ 01/26/23
85055 Charter Communications Holdings, LLC 01/12/2023 2,028.17 85056 Maria Busuioc 01/12/2023 4,876.00
85057 King's Fire Protection, Inc. 01/12/2023 501.04
85058 LOR Geotechnical Group, Inc. 01/12/2023 1,500.00
85059 Mile High Equipment, Inc. 01/12/2023 12,098.50
85060 OpenGov, Inc. 01/12/2023 7,000.00
85061 Orkin Inc. 01/12/2023 123.00
85062 Quill Corporation 01/12/2023 68.70
85063 Romans Construction Corp. 01/12/2023 13,266.00
85064 Sierra Aggregate Co 01/12/2023 3,015.92
85065 Solar Technology Inc 01/12/2023 495.00
85066 United Rentals (North America), Inc 01/12/2023 2,174.40 85068 San Bernardino County Sheriff's Dept 01/19/2023 442,169.00 85070 All Protection Alarm 01/19/2023 978.84
85071 Clifford Fowler 01/19/2023 16,810.45
85072 BlackHole Technologies Inc 01/19/2023 1,726.89
85073 Michael Bonner 01/19/2023 15,834.00
85075 Bear Valley Electric 01/19/2023 15,125.69
85076 Charter Communications Holdings, LLC 01/19/2023 315.84 85077 Crafco Inc. 01/19/2023 1,616.25
85078 Frontier Communications 01/19/2023 2,921.37
85079 LOR Geotechnical Group, Inc. 01/19/2023 80.00
85080 Mission Linen Supply Inc. 01/19/2023 765.44
85081 Orkin Inc. 01/19/2023 248.00
85082 The Public Restroom Company 01/19/2023 20,018.00
85083 Retail Strategies, LLC 01/19/2023 1,250.00
85084 ROW Traffic Safety, Inc. 01/19/2023 8,125.00
85086 Southern California Mountains Foundation 01/19/2023 58,150.60 85087 Sierra Aggregate Co 01/19/2023 1,501.91
85088 South Coast Ltng & Design, Inc 01/19/2023 5,683.81 85089 Staples Business Credit 01/19/2023 390.02
85091 Transtech Engineers, Inc. 01/19/2023 18,360.00
85092 Valero Marketing & Supply Co 01/19/2023 280.27
85093 San Bernardino County 01/25/2023 2.00
85094 San Bernardino County Vehicle Svcs Dept 01/25/2023 11,563.02 85095 A Performance Towing Inc 01/25/2023 200.00
85096 Big Bear Disposal Inc 01/25/2023 224,509.13
85098 Butchers Blocks & Building Materials 01/25/2023 969.83 85099 Bear Valley Electric 01/25/2023 1,256.75
85100 Charter Communications Holdings, LLC 01/25/2023 169.98 Check# Vendor/Employee Date Amount
City of Big Bear Lake
Checks Issued 12/29/22 ‐ 01/26/23
85101 Cintas Corporation 01/25/2023 469.79
85102 Fisher Integrated, Inc. 01/25/2023 2,400.00
85103 Extra Space Management Inc 01/25/2023 903.00
85104 The Grizzly 01/25/2023 371.25
85105 HdL Coren & Cone 01/25/2023 4,271.85
85106 Lance Soll & Lunghard 01/25/2023 2,240.00
85108 Ludecke's Electrical Service, Inc. 01/25/2023 770.30 85109 Mission Linen Supply Inc. 01/25/2023 765.44
85110 Nielsen Merksamer Parrinello Gross & Leoni, LLP 01/25/2023 6,806.19 85111 Orkin Inc. 01/25/2023 266.00
85112 Redlands Auto Plaza 01/25/2023 148.00
85113 Rochester Midland Corporation 01/25/2023 611.64
85114 Southern California Mountains Foundation 01/25/2023 30,989.24 85119 San Bernardino County Fire Protection District 01/26/2023 5,353.24 85120 San Bernardino County Solid Waste Mgmt Division 01/26/2023 31.86 85122 ArchiveSocial, Inc. 01/26/2023 5,988.00
85123 Big Bear Chamber of Commerce 01/26/2023 211.24
85124 Big Bear Lake Urgent Care Inc 01/26/2023 1,720.00 85126 Butchers Blocks & Building Materials 01/26/2023 669.44 85127 Bear Valley Printing Inc 01/26/2023 91.10
85129 Cintas Corporation 01/26/2023 932.52
85130 Clemmer Services, Inc 01/26/2023 226.00
85131 Crafco Inc. 01/26/2023 3,232.50
85133 Lumber City Corp. 01/26/2023 905.69
85134 Geiger Supply, Inc. 01/26/2023 308.37
85135 Gibson Transportation Consulting, Inc. 01/26/2023 3,461.25 85136 Grainger Inc. 01/26/2023 2,092.97
85137 Inland Empire Film Services, Inc. 01/26/2023 7,000.00 85138 Intelesys One, Inc. 01/26/2023 1,321.87
85139 JHD Planning LLC 01/26/2023 8,354.00
85140 Knights Automotive and Performance, Inc. 01/26/2023 19,169.90 85142 Mar‐CO Equipment Company 01/26/2023 931.00
85143 Marlin Business Bank 01/26/2023 1,660.06
85144 Mission Linen Supply Inc. 01/26/2023 1,884.60
85145 Michael Marcotte 01/26/2023 435.00
85146 Randy Spitz 01/26/2023 82.00
85147 Genuine Auto Parts 01/26/2023 450.28
Check# Vendor/Employee Date Amount
City of Big Bear Lake
Checks Issued 12/29/22 ‐ 01/26/23
85148 Nolan Thoren Construction General Engineering 01/26/2023 10,790.00 85149 PlanetBids, Inc. 01/26/2023 3,552.50
85150 ROW Traffic Safety, Inc. 01/26/2023 726.41
85151 Robertson's Ready Mix 01/26/2023 73.95
85152 Romans Construction Corp. 01/26/2023 44,594.00
85153 Eric Seaman 01/26/2023 1,500.00
85154 Sierra Aggregate Co 01/26/2023 4,520.87
85155 DP Trading Inc 01/26/2023 350.30
85156 Underground Service Alert Inc. 01/26/2023 147.97
85157 United Rentals (North America), Inc 01/26/2023 31,053.57 85160 Waxie Sanitary Supply Inc. 01/26/2023 3,552.39
85161 Willdan Engineering Inc 01/26/2023 20,930.00
ACH Gary Payne 01/19/2023 1,127.50
1,454,202.77
Check# Vendor/Employee Transaction Amount
City Council 4110
85155 DP Trading Inc Office Supplies 01/26/23 38.80

38.80 City Clerk 4130
85104 The Grizzly Legal Notices 01/25/23 371.25
85122 ArchiveSocial, Inc. Social Media Archiving Subscription 01/26/23 5,988.0085137 Inland Empire Film Services, Inc. Film Services Bi‐Annual FY22/23 01/26/23 7,000.00 13,359.25
Finance 4140
85105 HdL Coren & Cone Professional Services 01/25/23 4,271.85 85106 Lance Soll & Lunghard Professional Services 01/25/23 2,240.00 6,511.85
Human Resources 4150
85011 San Bernardino County Recorder Filing Fees 01/05/23 119.00 85124 Big Bear Lake Urgent Care Inc Recruitment Expense 01/26/23 1,720.00 1,839.00
City Attorney 4170
85110 Nielsen Merksamer Parrinello Gross & Leoni, LLP Professional Legal Services 01/25/23 6,806.19 6,806.19
Traffic Safety 4230
85075 Bear Valley Electric Electricity Usage 01/19/23 627.48 85099 Bear Valley Electric Electricity Usage 01/25/23 442.91 1,070.39
Law Enforcement 4250
85028 San Bernardino County Sheriff's Dept Quarterly Expenses July‐Sept 01/05/23 59,990.44 85068 San Bernardino County Sheriff's Dept Monthly Sheriff Contract 01/19/23 442,169.00 502,159.44
Animal Regulation 4260
85081 Orkin Inc. Pest Control Service 01/19/23 125.00
85130 Clemmer Services, Inc Maintenance & Repairs 01/26/23 226.00 85134 Geiger Supply, Inc. Materials/Supplies 01/26/23 56.4585145 Michael Marcotte Maintenance & Repairs 01/26/23 217.50 624.95
City of Big Bear Lake
Expenditure By Department
Checks Issued 12/29/22 ‐ 01/26/23
Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 12/29/22 ‐ 01/26/23
Engineering 4310
85089 Staples Business Credit Office Supplies 01/19/23 323.24 85091 Transtech Engineers, Inc. Professional Services 01/19/23 1,776.0085094 San Bernardino County Vehicle Svcs Dept Fuel Charges 01/25/23 53.11 85135 Gibson Transportation Consulting, Inc. Professional Services 01/26/23 3,461.25 85149 PlanetBids, Inc. Annual Bid Management and Support Service 01/26/23 3,552.50 9,166.10
Street Maintenance 4320
84997 A Performance Towing Inc On‐Call Towing Services 01/05/23 7,500.00 84999 Bear Communications, Inc. Equipment 01/05/23 1,109.73 85001 Bear Valley Paving, Inc. On‐Call Snow Removal Services 01/05/23 4,400.00 85002 Bear Valley Tree Care, Inc. On‐Call Tree Removal Services 01/05/23 2,232.00 85004 Big Bear Disposal Inc Portable Restroom Rental 01/05/23 299.45 85007 Butchers Blocks & Building Materials Materials/Supplies 01/05/23 6.35 85008 Calolympic Glove & Safety Co Safety Supplies 01/05/23 386.69 85010 Cintas Corporation First Aid Supplies 01/05/23 694.09 85014 Grainger Inc. Materials/Supplies 01/05/23 108.0185015 Holland Equipment Company Snow Removal Expense 01/05/23 2,951.62 85016 Inland Kubota, Inc Snow Removal Equipment Repair 01/05/23 642.3085019 Lumber City Corp. Materials/Supplies 01/05/23 62.04 85020 Mile High Equipment, Inc. On‐Call Snow Removal Services 01/05/23 48,037.00 85021 Mission Linen Supply Inc. Laundry Service 01/05/23 1,709.6085022 Nolan Thoren Construction General Engineering On‐Call Snow Removal Services 01/05/23 7,677.50 85024 Rochester Midland Corporation Janitorial Supplies 01/05/23 152.91 85025 Romans Construction Corp. On‐Call Snow Removal Services 01/05/23 29,866.00 85026 ROW Traffic Safety, Inc. Materials/Supplies 01/05/23 264.8885029 Triple Crown Products, Inc. Safety Supplies 01/05/23 2,021.23 85030 United Rentals (North America), Inc Snow Removal Equipment Rental 01/05/23 28,937.58 85031 Volvo Construction Equipment Inc. Snow Removal Equipment Rental 01/05/23 34,403.24 85032 Waxie Sanitary Supply Inc. Janitorial Supplies 01/05/23 1,260.90 85057 King's Fire Protection, Inc. Fire Extinguisher Service 01/12/23 250.52 85059 Mile High Equipment, Inc. On‐Call Snow Removal Services 01/12/23 12,098.5085061 Orkin Inc. Pest Control Service 01/12/23 123.00 85063 Romans Construction Corp. On‐Call Snow Removal Services 01/12/23 13,266.00 85064 Sierra Aggregate Co Snow Removal Expense 01/12/23 3,015.92 85065 Solar Technology Inc Equipment 01/12/23 495.00
85071 Clifford Fowler Snow Removal Expense 01/19/23 16,810.4585072 BlackHole Technologies Inc GPS Monthly Service 01/19/23 1,726.89 85076 Charter Communications Holdings, LLC Cable Service 01/19/23 75.88 Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 12/29/22 ‐ 01/26/23
85077 Crafco Inc. Materials/Supplies 01/19/23 1,616.2585080 Mission Linen Supply Inc. Laundry Service 01/19/23 306.1785081 Orkin Inc. Pest Control Service 01/19/23 123.00 85084 ROW Traffic Safety, Inc. Equipment 01/19/23 8,125.00 85087 Sierra Aggregate Co Snow Removal Expense 01/19/23 1,501.91 85092 Valero Marketing
& Supply Co Fuel Charges 01/19/23 280.27
85094 San Bernardino County Vehicle Svcs Dept Fuel Charges 01/25/23 7,251.05 85095 A Performance Towing Inc Towing Service 01/25/23 200.00 85096 Big Bear Disposal Inc Portable Restroom Rental 01/25/23 312.96 85098 Butchers Blocks
& Building Materials Materials/Supplies 01/25/23 235.12 85101 Cintas Corporation AED Lease 01/25/23 58.73
85103 Extra Space Management Inc Storage Rental Spaces 01/25/23 903.00 85109 Mission Linen Supply Inc. Laundry Service 01/25/23 306.1785113 Rochester Midland Corporation Janitorial Supplies 01/25/23 152.91 85126 Butchers Blocks
& Building Materials Materials/Supplies 01/26/23 298.27 85129 Cintas Corporation First Aid Supplies 01/26/23 249.16 85131 Crafco Inc. Materials/Supplies 01/26/23 3,232.5085133 Lumber City Corp. Materials/Supplies 01/26/23 336.46 85136 Grainger Inc. Safety Supplies 01/26/23 1,357.25
85144 Mission Linen Supply Inc. Laundry Service 01/26/23 1,012.76 85148 Nolan Thoren Construction General Engineering On‐Call Snow Removal Services 01/26/23 10,790.00 85150 ROW Traffic Safety, Inc. Equipment 01/26/23 726.4185151 Robertson's Ready Mix Materials/Supplies 01/26/23 73.95 85152 Romans Construction Corp. On‐Call Snow Removal Services 01/26/23 44,594.00 85154 Sierra Aggregate Co Snow Removal Expense 01/26/23 4,520.87 85157 United Rentals (North America), Inc Snow Removal Equipment Rental 01/26/23 28,937.58 85160 Waxie Sanitary Supply Inc. Janitorial Supplies 01/26/23 888.10 340,975.13
Vehicle Maintenance 4325
85003 Bennett‐Bowen
& Lighthouse, Inc. Materials/Supplies 01/05/23 513.84
85014 Grainger Inc. Materials/Supplies 01/05/23 102.54
85021 Mission Linen Supply Inc. Laundry Service 01/05/23 103.9485026 ROW Traffic Safety, Inc. Equipment 01/05/23 3,003.54 85050 City of Big Bear Lake Dept of Water
& Power Water Usage 01/12/23 270.36
85075 Bear Valley Electric Electricity Usage 01/19/23 38.94 85080 Mission Linen Supply Inc. Laundry Service 01/19/23 38.29 85109 Mission Linen Supply Inc. Laundry Service 01/25/23 38.29 85112 Redlands Auto Plaza Materials/Supplies 01/25/23 148.00 85142 Mar‐CO Equipment Company Materials/Supplies 01/26/23 931.0085144 Mission Linen Supply Inc. Laundry Service 01/26/23 72.68 Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 12/29/22 ‐ 01/26/23
5,261.42
Street Lighting 4330
85000 Bear Valley Electric Electricity Usage 01/05/23 5,591.22 85054 Bear Valley Electric Electricity Usage 01/12/23 255.1585075 Bear Valley Electric Electricity Usage 01/19/23 470.0085099 Bear Valley Electric Electricity Usage 01/25/23 87.04 6,403.41
Parking Lots / Chamber Building 4335
85000 Bear Valley Electric Electricity Usage 01/05/23 2,026.36 85002 Bear Valley Tree Care, Inc. On‐Call Tree Removal Services 01/05/23 1,191.00 85009 Charter Communications Holdings, LLC Security Camera Internet Service 01/05/23 119.98 85018 Michael Koch Maintenance & Repairs 01/05/23 215.00 85024 Rochester Midland Corporation Janitorial Supplies 01/05/23 152.91 85032 Waxie Sanitary Supply Inc. Janitorial Supplies 01/05/23 1,260.90 85050 City of Big Bear Lake Dept of Water & Power Water Usage 01/12/23 833.30 85070 All Protection Alarm Alarm Monitoring 01/19/23 179.70 85075 Bear Valley Electric Electricity Usage 01/19/23 1,281.30 85096 Big Bear Disposal Inc Portable Restroom Rental 01/25/23 564.82 85098 Butchers Blocks & Building Materials Materials/Supplies 01/25/23 10.06 85111 Orkin Inc. Pest Control Service 01/25/23 85.00
85113 Rochester Midland Corporation Janitorial Supplies 01/25/23 152.91 85123 Big Bear Chamber of Commerce Natural Gas Usage 01/26/23 211.24 85160 Waxie Sanitary Supply Inc. Janitorial Supplies 01/26/23 888.10 9,172.58
Planning 4410
85062 Quill Corporation Office Supplies 01/12/23 68.70
85083 Retail Strategies, LLC Professional Services 01/19/23 1,250.00 85093 San Bernardino County Monthly Assessor parcel Map Update 01/25/23 2.00 85161 Willdan Engineering Inc Professional Services 01/26/23 135.00 1,455.70
Tourism Registration / Administration 4414
85028 San Bernardino County Sheriff's Dept Traffic Control 01/05/23 19,481.36 85126 Butchers Blocks & Building Materials Materials/Supplies 01/26/23 10.06 19,491.42
Tourism & Municipal Code Compliance 4415
Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 12/29/22 ‐ 01/26/23
85013 Frontier Communications Telephone Service 01/05/23 82.12 85023 Quill Corporation Office Supplies 01/05/23 128.97 85094 San Bernardino County Vehicle Svcs Dept Fuel Charges 01/25/23 1,790.84 85127 Bear Valley Printing Inc Office Supplies 01/26/23 91.10 2,093.03
Building
& Safety 4430
85023 Quill Corporation Office Supplies 01/05/23 120.63 85094 San Bernardino County Vehicle Svcs Dept Fuel Charges 01/25/23 64.37 85161 Willdan Engineering Inc Professional Services 01/26/23 20,795.00 20,980.00
PAC Administration 4610
85006 Bravo Arts Solutions LLC Ticket Printing Fees 01/05/23 422.95 422.95
City Parks
& Trails 4625
85000 Bear Valley Electric Electricity Usage 01/05/23 807.23 85009 Charter Communications Holdings, LLC Security Camera Internet Service 01/05/23 119.98 85024 Rochester Midland Corporation Janitorial Supplies 01/05/23 152.91 85032 Waxie Sanitary Supply Inc. Janitorial Supplies 01/05/23 1,260.90 85050 City of Big Bear Lake Dept of Water
& Power Water Usage 01/12/23 1,529.74
85075 Bear Valley Electric Electricity Usage 01/19/23 3,101.66 85076 Charter Communications Holdings, LLC Security Camera Internet Service 01/19/23 119.98 85098 Butchers Blocks
& Building Materials Materials/Supplies 01/25/23 18.36
85099 Bear Valley Electric Electricity Usage 01/25/23 475.32 85100 Charter Communications Holdings, LLC Security Camera Internet Service 01/25/23 169.98 85113 Rochester Midland Corporation Janitorial Supplies 01/25/23 152.91 85126 Butchers Blocks
& Building Materials Materials/Supplies 01/26/23 201.86 85134 Geiger Supply, Inc. Materials/Supplies 01/26/23 251.9285160 Waxie Sanitary Supply Inc. Janitorial Supplies 01/26/23 888.10 9,250.85
General Government 4800
85009 Charter Communications Holdings, LLC Internet Service 01/05/23 675.91 85023 Quill Corporation Office Supplies 01/05/23 122.03 85055 Charter Communications Holdings, LLC Internet
& Cable Service 01/12/23 2,028.17
85070 All Protection Alarm Alarm Monitoring 01/19/23 673.85 85078 Frontier Communications Telephone Service 01/19/23 2,314.34 85129 Cintas Corporation First Aid Supplies 01/26/23 434.21 85143 Marlin Business Bank Copier Lease 01/26/23 1,660.06 Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 12/29/22 ‐ 01/26/23
85146 Randy Spitz Meeting Supplies 01/26/23 82.00
85155 DP Trading Inc Office Supplies 01/26/23 311.50
8,302.07
Information Technology 4810
85017 Intelesys One, Inc. IT Services/License Fees 01/05/23 11,412.88 85060 OpenGov, Inc. Software Subscription 01/12/23 7,000.00 85073 Michael Bonner Software Subscription 01/19/23 15,834.00 85102 Fisher Integrated, Inc. Video Streaming 01/25/23 2,400.00 85138 Intelesys One, Inc. Equipment 01/26/23 1,321.87
37,968.75
Civic Center 4820
85021 Mission Linen Supply Inc. Laundry Service 01/05/23 145.53 85023 Quill Corporation Office Supplies 01/05/23 57.31
85024 Rochester Midland Corporation Janitorial Supplies 01/05/23 152.91 85027 Eric Seaman On‐Call Snow Removal Services 01/05/23 1,500.00 85032 Waxie Sanitary Supply Inc. Janitorial Supplies 01/05/23 1,260.91 85050 City of Big Bear Lake Dept of Water
& Power Water Usage 01/12/23 763.16
85053 Burtronics Business Systems Printing Fees 01/12/23 26.32 85076 Charter Communications Holdings, LLC Security Camera Internet Service 01/19/23 119.98 85080 Mission Linen Supply Inc. Laundry Service 01/19/23 53.58 85089 Staples Business Credit Office Supplies 01/19/23 66.78 85094 San Bernardino County Vehicle Svcs Dept Fuel Charges 01/25/23 1,296.25 85101 Cintas Corporation AED Lease 01/25/23 352.34
85109 Mission Linen Supply Inc. Laundry Service 01/25/23 53.58 85111 Orkin Inc. Pest Control Service 01/25/23 181.00
85113 Rochester Midland Corporation Janitorial Supplies 01/25/23 152.91 85126 Butchers Blocks
& Building Materials Electrical Supplies 01/26/23 49.59 85144 Mission Linen Supply Inc. Laundry Service 01/26/23 101.7085145 Michael Marcotte Maintenance & Repairs 01/26/23 217.50
85153 Eric Seaman On‐Call Snow Removal Services 01/26/23 1,500.00 85160 Waxie Sanitary Supply Inc. Janitorial Supplies 01/26/23 888.09 8,939.44
Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 12/29/22 ‐ 01/26/23
PAC Operations & Maintenance 4821
85007 Butchers Blocks & Building Materials Materials/Supplies 01/05/23 6.64 85070 All Protection Alarm Alarm Monitoring 01/19/23 125.29 85098 Butchers Blocks & Building Materials Materials/Supplies 01/25/23 704.47 85126 Butchers Blocks & Building Materials Materials/Supplies 01/26/23 50.41 ACH Gary Payne Theatre Maintenance & Support 01/19/23 1,127.50 2,014.31
Sanitation 250
84999 Bear Communications, Inc. Equipment 01/05/23 1,109.72 85000 Bear Valley Electric Electricity Usage 01/05/23 913.6185005 Big Bear Electric On‐Call Electrical Services 01/05/23 2,059.55 85007 Butchers Blocks & Building Materials Materials/Supplies 01/05/23 24.19 85008 Calolympic Glove & Safety Co Safety Supplies 01/05/23 386.69 85010 Cintas Corporation AED Lease 01/05/23 694.07
85013 Frontier Communications Telephone Service 01/05/23 93.02 85014 Grainger Inc. Materials/Supplies 01/05/23 199.2685021 Mission Linen Supply Inc. Laundry Service 01/05/23 831.61 85029 Triple Crown Products, Inc. Safety Supplies 01/05/23 2,021.21 85050 City of Big Bear Lake Dept of Water & Power Water Usage 01/12/23 97.5085057 King's Fire Protection, Inc. Fire Extinguisher Service 01/12/23 250.52 85075 Bear Valley Electric Electricity Usage 01/19/23 7,794.77 85078 Frontier Communications Telephone Service 01/19/23 607.03 85080 Mission Linen Supply Inc. Laundry Service 01/19/23 306.17 85091 Transtech Engineers, Inc. Professional Services 01/19/23 592.00 85094 San Bernardino County Vehicle Svcs Dept Fuel Charges 01/25/23 1,107.40 85099 Bear Valley Electric Electricity Usage 01/25/23 251.48 85101 Cintas Corporation AED Lease 01/25/23 58.72
85109 Mission Linen Supply Inc. Laundry Service 01/25/23 306.17 85126 Butchers Blocks & Building Materials Materials/Supplies 01/26/23 59.2585129 Cintas Corporation First Aid Supplies 01/26/23 249.15 85133 Lumber City Corp. Materials/Supplies 01/26/23 529.17 85136 Grainger Inc. Safety Supplies 01/26/23 735.72
85144 Mission Linen Supply Inc. Laundry Service 01/26/23 581.22 85147 Genuine Auto Parts Vehicle Repair Parts 01/26/23 450.2885156 Underground Service Alert Inc. Dig Alert Program Charges 01/26/23 147.97 22,457.45
BVM MHP Operations 256
85002 Bear Valley Tree Care, Inc. On‐Call Tree Removal Services 01/05/23 3,375.00 3,375.00
Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 12/29/22 ‐ 01/26/23
Village Streetscape Maintenance 291
85000 Bear Valley Electric Electricity Usage 01/05/23 946.50 85007 Butchers Blocks & Building Materials Materials/Supplies 01/05/23 23.2485012 Gustav William Crawford Maintenance & Repairs 01/05/23 462.50 85030 United Rentals (North America), Inc Equipment 01/05/23 4,348.80 85050 City of Big Bear Lake Dept of Water & Power Water Usage 01/12/23 502.20 85066 United Rentals (North America), Inc Equipment 01/12/23 2,174.40 85075 Bear Valley Electric Electricity Usage 01/19/23 1,811.54 85088 South Coast Ltng & Design, Inc Maintenance & Repairs 01/19/23 5,683.81 85096 Big Bear Disposal Inc Village Litter Containers 01/25/23 1,931.30 85108 Ludecke's Electrical Service, Inc. On‐Call Electrical Services 01/25/23 770.30 85133 Lumber City Corp. Materials/Supplies 01/26/23 40.06 85157 United Rentals (North America), Inc Equipment 01/26/23 2,115.99 20,810.64
Grant Funding 299
85086 Southern California Mountains Foundation CA 4 All Youth Workforce Program Passthrough 01/19/23 58,150.60 85139 JHD Planning LLC Housing Element Update 01/26/23 8,354.00 66,504.60
Capital Projects 321
84998 Kelley M. Arnold Stanfield Restroom Facility 01/05/23 2,437.6385052 Bennett‐Bowen & Lighthouse, Inc. Vehicle Acquisition Costs 01/12/23 513.84 85056 Maria Busuioc Vehicle Acquisition Costs 01/12/23 4,876.00 85082 The Public Restroom Company Stanfield Restroom Facility 01/19/23 20,018.0085091 Transtech Engineers, Inc. Castle Rock Trailhead Improvement 01/19/23 9,850.0085114 Southern California Mountains Foundation SMORE Project 01/25/23 30,989.24 85140 Knights Automotive and Performance, Inc. Equipment Acquisition 01/26/23 19,169.90 87,854.61
Street Improvement Projects 350
85007 Butchers Blocks & Building Materials Moonridge Realignment & Roundabouts Construction Project 01/05/23 338.58 85026 ROW Traffic Safety, Inc. Moonridge Realignment & Roundabouts Construction Project 01/05/23 3,340.8585058 LOR Geotechnical Group, Inc. Moonridge Realignment & Roundabouts Construction Project 01/12/23 1,500.00 85079 LOR Geotechnical Group, Inc. Moonridge Realignment & Roundabouts Construction Project 01/19/23 80.00 85091 Transtech Engineers, Inc. Moonridge Realignment & Roundabouts Construction Project 01/19/23 5,550.0085098 Butchers Blocks & Building Materials Moonridge Realignment & Roundabouts Construction Project 01/25/23 1.82 10,811.25
Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 12/29/22 ‐ 01/26/23
Refuse 550
85021 Mission Linen Supply Inc. Laundry Service 01/05/23 166.34 85080 Mission Linen Supply Inc. Laundry Service 01/19/23 61.23 85091 Transtech Engineers, Inc. Professional Services 01/19/23 592.00 85096 Big Bear Disposal Inc Residential Curb/Bin Service 01/25/23 221,700.05 85109 Mission Linen Supply Inc. Laundry Service 01/25/23 61.23 85119 San Bernardino County Fire Protection District Household Hazardous Waste Removal 01/26/23 5,353.24 85120 San Bernardino County Solid Waste Mgmt Division Solid Waste Collection 01/26/23 31.86 85144 Mission Linen Supply Inc. Uniform Laundry Service 01/26/23 116.24 228,082.19
Grand Total 1,454,202.77
DISTRIBUTION OF TREASURY CASH Rate Amount % of Total
Demand Account - Union Bank $ 19.90% 5,540,202
Imprest Cash - Union Bank Payroll $ 5,000 0.02%
Imprest Cash $ 1,525 0.01%
Dental Self Insured Checking $ 160,939 0.58%
Local Agency Investment Fund (LAIF) 2.173% 22,134,775 $ 79.50% Total Cash In Treasury: $ 27,842,442 100.00%
INVESTMENT ACTIVITY Days Deposits Withdrawals
LAIF Average Life (Days) of Portfolio 287
LAIF Transactions $0 $1,050,000
Interest Received for Fiscal Year 2022-23 $101,094
DISTRIBUTION OF CASH BY FUND December 2022 November 2022 Change General $ 22,146,336 19,980,468 $ (2,165,868) $
Sanitation $ 5,493,097 5,775,949 $ 282,852 $
Capital Improvement $ (2,909,430) (901,920) $ 2,007,510 $ Refuse $ 581,278 1,614,223 $ 1,032,945 $
Trust $ 995,127 553,040 $ (442,087) $
Successor Agency $ 133,827 344,629 $ 210,802 $
AB 3229 Supp Law Enforce $ 444,519 476,053 $ 31,534 $
Total Cash in Treasury: 27,842,442 $ 26,884,754 $ 957,688 $ CASH WITH FISCAL AGENT - RESERVE FUNDS Cost Basis Market Value Current Yield 2005 Revenue Refunding Bonds
Big Bear Lake Reserve Fund $ 571,907 571,907 $ 4.04%
Moonridge Reserve Fund $ 80,226 $ 80,226 4.04%
1999 IA Tax Allocation Bonds $ 289,289 $ 289,289 4.04%
- The aforementioned investments conform to the City's investment policy. (Res. 2022-64) - Cash is sufficient to meet needs of the next 6 months. - Interest earned on invested cash is accrued on a quarterly basis.

Pursuant to California Government Code 53647 all local government agencies are required to report the current market value of investments under management by an outside party. The reserve funds for the aforementioned bond issues are held and managed by the City's Trustee, Union Bank.

CITY OF BIG BEAR LAKE

TREASURER'S REPORT
December 31, 2022
Adjourned Regular Meeting Minutes – January 11, 2023
-
An Adjourned Regular Meeting of the City Council of the City of Big Bear Lake was called to order by Mayor Putz at 3:01 p.m., Wednesday, January 11, 2023, at the Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, California.

A motion was made by Councilmember Mote, seconded by Mayor Pro Tem Melnick, to excuse Councilmember Herrick from attendance at this meeting.

Said motion was approved by the following vote:

AYES: Melnick, Mote, Segovia, Putz
NOES: None
ABSTAIN: None
EXCUSED: Herrick
PUBLIC FORUM FOR CLOSED SESSION:

Kara Flietstra, Big Bear Lake resident, approached Council regarding Closed Session Item No. 8; encouraged Council to take a closer look at what can be done to enhance the Moonridge Corridor to cater towards the younger generation within the community; stated that she supports the proposed project at 42630 Moonridge Road.

At the hour of 3:06 p.m., Council adjourned to Closed Session.

At the hour of 5:10 p.m., Mayor Putz resumed Open Session.

OPEN SESSION
Flag Salute: Flag Salute led by Councilmember Mote
Invocation: Invocation delivered by Pastor Eric Hoerger from Believer’s Chapel.

Councilmembers Present: Mayor Randall Putz
Mayor Pro Tem Perri Melnick
Councilmember Bynette Mote
Councilmember Kendi Segovia
Councilmembers Excused: Councilmember Rick Herrick
Others Present: Erik Sund, City Manager
Stephen P. Deitsch, City Attorney
Erica Stephenson, City Clerk
Rebecca Cannon, Deputy City Clerk
ITEM 1.2

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January 11, 2023

RESULTS OF CLOSED SESSION
Stephen Deitsch, City Attorney, announced action taken by Council during Closed Session.

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property: APN 0309-011-18, 0309-011-19, 0309-011-20, 0309-011-21, 0309-011-26, and 0309-011-31 City Negotiator: City Manager Erik Sund
Negotiating Party: Pine Knot Landing LLC
Under Negotiation: Price & Terms of Payment
No reportable action.

2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION pursuant to Government Code Section 54956.9(d)(2) – One Case
Stephen Deitsch, City Attorney, stated this item pertains to a workplace investigation.

This item was discussed after Open Session, when Council resumed Closed Session.

No reportable action.

3. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION pursuant to Government Code Section 54956.9(d)(2) – One Case
Stephen Deitsch, City Attorney, stated this item pertains to a public records request matter.

No reportable action.

4. CONFERENCE WITH LEGAL COUNSEL – PENDING LITIGATION pursuant to Government Code Section 54956.9(d)(1)
Name of Case: Recall Mote Now! a Political Action Committee (FPPC ID# 1449920), and Bernard Dale Bryan v. Erica Stephenson, City Clerk of the City of Big Bear Lake Court & Case No: San Bernardino County Superior Court, Case No. CIV SB 2218531 Councilmember Mote recused herself from this item to negate any perceived Conflict of Interest.

No reportable action.

5. CONFERENCE WITH LEGAL COUNSEL – PENDING LITIGATION pursuant to Government Code Section 54956.9(d)(1)
Name of Case: Laszloffy v. City of Big Bear Lake, et al.

Court & Case No: San Bernardino County Superior Court, Case No. CIV SB 2119128 No reportable action.

6. CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property: The portion of the roadway described as Switzerland Drive from the intersection of Cedar Avenue to approximately 600’ to the west of said intersection City Negotiator: City Manager Erik Sund

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January 11, 2023
Negotiating Party: RCK Development
Under Negotiation: Price & Terms of Payment
No reportable action.

7. CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6 Name of Negotiators: City Manager Erik Sund and Director of Human Resources Erica Stephenson Name of Organization: Teamsters Local 1932
This item was discussed after Open Session, when Council resumed Closed Session.

No reportable action.

8. CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property: 42630 Moonridge Road (APN 2328-384-26)
City Negotiator: City Manager Erik Sund
Negotiating Party: Kara Flietstra
Under Negotiation: Price & Terms of Payment
This item was discussed after Open Session, when Council resumed Closed Session.

No reportable action.

PRESENTATION
• Presentation in recognition of Brian Adams, Steve Cassling and Ty Warren for their 13 years of creating, producing and performing the theatrical Panto production of “Christmas Carol, Askew” resulting in much mirth and merriment for our local and visiting theatre patrons.

PUBLIC COMMUNICATIONS
Chris Segovia, Big Bear Lake resident, corrected misinformation regarding his family’s involvement in the short-term rental industry and further indicated they have never owned or managed a short-term rental; applauded the Recall Alan Lee Campaign Committee for donating excess campaign funds to the Pause4Paws organization in the amount of $3,000.

Ron Dicaprio, Big Bear Lake resident, performed a musical interlude for the audience and Council.

Theodore Trentman, Big Bear Lake resident, requested that the City donate and install a sign for the animal shelter that is more visible, attractive and informative for the community.

Norm Reinik, Big Bear Lake resident, congratulated the newly-elected Councilmembers; addressed each Councilmember and thanked them for their leadership, professionalism and willingness to serve; voiced his appreciation for the earlier start time of the meetings.

1. CONSENT CALENDAR
A motion was made by Mayor Pro Tem Melnick, seconded by Councilmember Mote, to approve the Consent Calendar as follows:

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January 11, 2023

CITY COUNCIL

1.1 APPROVAL OF DEMANDS – CHECK ISSUE DATE 12/07/2022 THROUGH 12/28/2022 IN THE AMOUNT OF $3,567,523.65 AND THE NOVEMBER 2022 TREASURER’S REPORT
Approved.

1.2 APPROVAL OF MEETING MINUTES FROM THE DECEMBER 12, 2022 ADJOURNED

REGULAR MEETING OF CITY COUNCIL
Approved.

1.3 ORDINANCE AMENDING CHAPTER 2.08 OF THE BIG BEAR LAKE MUNICIPAL

CODE PERTAINING TO CITY COUNCIL MEETINGS AND FINDING THE

ORDINANCE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
City Council considered adopting an ordinance to amend Chapter 2.08 of the Municipal Code to change the regular meeting date for City Council meetings to the second Wednesday of each month. City Council introduced the ordinance, conducted the first reading of the title and waived further reading at the December 12, 2022 adjourned regular meeting.

Approved and adopted the following ordinance entitled:

ORDINANCE NO. 2023-511
ORDINANCE AMENDING CHAPTER 2.08 OF THE BIG BEAR LAKE

MUNICIPAL CODE PERTAINING TO CITY COUNCIL MEETINGS, AND

FINDING THE ORDINANCE EXEMPT FROM THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT

1.4 RESOLUTION AUTHORIZING A NOTICE OF COMPLETION FOR THE STANFIELD

BOARDWALKS IMPROVEMENTS PROJECT
City Council considered a formal resolution accepting the work of Schock Contracting Corporation and authorizing a Notice of Completion for the Stanfield Boardwalks Improvements Project. This project rehabilitated the decking and handrails on the existing Stanfield Boardwalks that were granted to the City by the Municipal Water District. The project was completed at a cost of $918,408; $500,000 of which was funded by the Municipal Water District as a condition of the transfer of the property to the City.

Approved and adopted the following resolution entitled:

RESOLUTION NO. 2023-01

RESOLUTION AUTHORIZING A NOTICE OF COMPLETION

FOR THE STANFIELD MARSH BOARDWALKS

IMPROVEMENTS PROJECT

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January 11, 2023

1.5 RESOLUTION AUTHORIZING A NOTICE OF COMPLETION FOR THE DEMOLITION OF THE BUILDING AT 40986 BIG BEAR BOULEVARD PROJECT City Council considered a formal resolution accepting the work of T-Rex Demolition and authorizing a Notice of Completion for the Demolition of the Building located at 40986 Big Bear Boulevard Project. This project demolished a structure located on the property recently acquired from the Bear Valley Mutual Water Company as the structure was unsafe and had no identified need or use within the overall plans for the property.

Approved and adopted the following resolution entitled:

RESOLUTION NO. 2023-02

RESOLUTION AUTHORIZING A NOTICE OF COMPLETION

FOR THE DEMOLITION OF THE BUILDING AT
40986 BIG BEAR BOULEVARD

1.6 RESOLUTION AUTHORIZING A NOTICE OF COMPLETION FOR THE MOONRIDGE

CORRIDOR IMPROVEMENTS PROJECT
City Council considered a formal resolution accepting the work of Granite Construction Company and authorizing a Notice of Completion for the Moonridge Corridor Improvements Project. The Moonridge Corridor Improvements Project was a transformational project that improved a key portion of Moonridge Road by reconstructing the entire public right of way and adding several new features and improvements. The roadway was reopened to traffic in early October and a ribbon cutting was held in November. At this time, the project is ready to be accepted as complete. The project had an overall budget of more than $9,000,000 and was funded through proceeds from a number of sources.

Approved and adopted the following resolution entitled:

RESOLUTION NO. 2023-03

RESOLUTION AUTHORIZING A NOTICE OF COMPLETION

FOR THE MOONRIDGE ROAD CORRIDOR

IMPROVEMENTS PROJECT

1.7 RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH

THE EDEN GROUP FOR DESIGN SERVICES ASSOCIATED WITH THE CIVIC

CENTER/PERFORMING ARTS CENTER RESTROOM IMPROVEMENTS PROJECT City Council considered a formal resolution authorizing a professional services agreement with the Eden Group (Big Bear Lake, CA) for professional design services associated with the Civic Center / Performing Arts Center Restroom Improvements Project. Funding is included in the approved Capital Improvement Program budget for improvements to the existing restrooms that serve the Civic Center and Performing Arts Center. The improvements are focused on improving accessibility to the facilities as well as upgrading and improving the aesthetics of the restrooms.

Staff conducted a request for proposals process amongst local design firms and received the sole response from the Eden Group. The Eden Group has experience in similar projects of this nature and will complete all architectural design services for a cost not to exceed $30,000.

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January 11, 2023
Approved and adopted the following resolution entitled:

RESOLUTION NO. 2023-04

RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES

AGREEMENT WITH THE EDEN GROUP FOR DESIGN SERVICES

ASSOCIATED WITH THE CIVIC CENTER / PERFORMING ARTS

CENTER RESTROOM IMPROVEMENTS PROJECT

1.8 RESOLUTION AUTHORIZING THE SOLICITATION OF BIDS FOR ANNUAL

STREET SWEEPING SERVICES
City Council considered a formal resolution authorizing a bid solicitation for Annual Street Sweeping Services. The Public Works Division is responsible for roadway maintenance activities throughout the City including street sweeping services. The intent of the program is to sweep all streets within the City at least once annually, generally in the spring to collect all the cinder material form the winter season. Over the years these efforts have been done both in house and through contractual services. Funding is included within the adopted budget for these services in Fiscal Year 2022-23 and staff is seeking authorization to solicit bids for these services.

Approved and adopted the following resolution entitled:

RESOLUTION NO. 2023-05

RESOLUTION AUTHORIZING THE SOLICITATION OF BIDS

FOR ANNUAL STREET SWEEPING SERVICES

FIRE PROTECTION DISTRICT

1.9 APPROVAL OF MEETING MINUTES FROM THE DECEMBER 12, 2022 ADJOURNED

REGULAR MEETING OF THE FIRE PROTECTION DISTRICT
Approved.

SUCCESSOR AGENCY

1.10 APPROVAL OF MEETING MINUTES FROM THE DECEMBER 12, 2022 ADJOURNED

REGULAR MEETING OF THE SUCCESSOR AGENCY
Approved.

The Consent Calendar was approved by the following vote:

AYES: Mote, Segovia, Melnick, Putz
NOES: None
ABSTAIN: None
EXCUSED: Herrick

ITEMS REMOVED FROM THE CONSENT CALENDAR
None.

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January 11, 2023

2. PUBLIC HEARING

2.1 GENERAL PLAN AMENDMENT 2022-044 AND ZONE CHANGE 2022-045 FOR THE PROPERTY LOCATED AT 527 GEORGIA STREET
City Council conducted a public hearing on a request by property owner Barret Randel to change the General Plan land use map designation and zoning of the property located at 527 Georgia Street (APN 0309-144-24) from Commercial General to Single Family Residential, and the accompanying Zone Change from Commercial General to Single Family Residential. On December 7, 2022, the Planning Commission conducted a public hearing and took action to recommend that the City Council approve the request. City Council considered reading the title, waiving further reading, and introducing an ordinance for Zone Change 2022-045, and also considered a resolution approving General Plan Amendment 2022-044.

Janice Etter, Senior Principal Planner, presented the item, read the title of the proposed ordinance aloud and answered Council’s questions.

At the hour of 5:41 p.m., Mayor Putz opened the Public Hearing and the following individual approached Council:

Barnett Randall, property owner of 527 Georgia, indicated that he is available to answer any questions and confirmed that the property above the garage will remain a long-term rental property and the main house will be for personal and short-term rental use.

Seeing no additional speakers, Mayor Putz closed the Public Hearing at 5:42 p.m.

A motion was made by Councilmember Mote, seconded by Councilmember Segovia, to approve staff’s recommendation and adopt the following resolution entitled:

RESOLUTION NO. 2023-06
RESOLUTION APPROVING GENERAL PLAN AMENDMENT 2022-044 AND

FINDING THE ACTION CATEGORICALLY AND STATUTORILY EXEMPT

FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT AND CHANGING THE GENERAL PLAN LAND USE ELEMENT MAP DESIGNATION OF 527 GEORGIA STREET (APN 0309-144-24) FROM COMMERCIAL-GENERAL (CG) TO SINGLE FAMILY RESIDENTIAL (SFR-4)
Said motion was approved by the following vote:

AYES: Segovia, Melnick, Mote, Putz
ANOES: None
ABSTAIN: None
EXCUSED: Herrick
A motion was made by Councilmember Mote, seconded by Councilmember Segovia, to approve staff’s recommendation of reading the title, waiving further reading and introducing an ordinance entitled:

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January 11, 2023
ORDINANCE NO. 2023-xxx
ORDINANCE APPROVING ZONE CHANGE 2022-045 AND FINDING THE ACTION

AYES: Mote, Melnick, Segovia, Putz
ANOES: None
ABSTAIN: None
EXCUSED: Herrick

3. DISCUSSION/ACTION ITEMS

3.1 RESOLUTION AMENDING THE PROFESSIONAL SERVICES AGREEMENT WITH CARITAS ACQUISITIONS IV, LCC (“CARITAS”) FOR THE MANAGEMENT OF THE LEISURE BEAR MOBILE HOME PARK THROUGH DECEMBER 31, 2023 City Council considered a formal resolution authorizing an amendment to the professional services agreement with Caritas for the management of the Leisure Bear Mobile Home Park.

The City Council authorized an agreement with Caritas for the management of the Leisure Bear Mobile Home Park beginning in August 2022 through the period ending December 31, 2022, with the intention of negotiating a long-term agreement to replace the current interim agreement.

Representatives of the City and Caritas desire to continue the existing agreement through the period ending December 31, 2023, while the terms for a longer term agreement continue to be developed. The operational knowledge obtained by Caritas while performing these duties will be critical in the development of a more long-term agreement.

Sean Sullivan, Director of Public Services, presented the item and answered a myriad of Council’s questions.

Following Council discussion, a motion was made by Mayor Pro Tem Melnick, seconded by Councilmember Mote, to approve staff’s recommendation and adopt the following resolution entitled:

RESOLUTION NO. 2023-07

RESOLUTION AMENDING THE PROFESSIONAL SERVICES

AGREEMENT WITH THE CARITAS ACQUISITIONS IV, LLC
(“CARITAS”) FOR THE MANAGEMENT OF THE LEISURE BEAR
MOBILE HOME PARK THROUGH DECEMBER 31, 2023
Said motion was approved by the following vote:

AYES: Melnick, Segovia, Mote, Putz
NOES: None
ABSTAIN: None
EXCUSED: Herrick

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January 11, 2023

4. COMMENTS, ANNOUNCEMENTS & ADDITIONAL CITY BUSINESS

4.1 CITY CLERK, CITY ATTORNEY, CITY MANAGER COMMENTS
Erica Stephenson, City Clerk, notified the public that the 2023 Council Local, Intergovernmental, and Regional Representation Committee Appointment list is included within the agenda packet, and can also be found on the City’s website.

Erik Sund, City Manager, acknowledged that additional amenities for the Moonridge Corridor Improvements Project still need to be installed and asks for the community’s patience; reported on the Big Bear Area Regional Wastewater Agency (BBARWA) Environmental Scoping Session for the Replenish Big Bear Project; addressed the community’s concerns regarding heightened traffic congestion and visitation experienced during the holiday period.

4.2 COUNCILMEMBER BOARD/COMMITTEE REPORTS & COMMENTS
Councilmember Segovia offered her appreciation to City staff and Mountain Transit for their efforts regarding the Traffic Management Plan; indicated that she would like a committee focused on visitation and traffic management to be formed.

Councilmember Mote reported on the Big Bear Area Regional Wastewater Agency (BBARWA) Board Meeting on December 13 and an Economic Development Advisory Committee meeting held on January 10, which focused on drafting a brochure for a future beautification campaign; discussed a citizen request for a guardrail near the Stanfield Marsh; made a motion to agendize a closed session item at the February meeting related to the Council’s goals and expectations of the City Manager.

Mayor Pro Tem Melnick seconded the motion.

Mayor Pro Tem Melnick proposed that staff research what it would take to increase fines issued for illegal snow play and illegal parking and made a motion that the findings be brought back for Council discussion at the February meeting. Councilmember Mote seconded the motion.

Mayor Putz reported on a recent Southern California Association of Governments (SCAG) meeting; said he appreciated the City Manager’s comments regarding the City’s efforts and attention to the impact of visitation and traffic.

ADJOURNMENT
There being no further business to come before the Council at this Open Session, Mayor Putz adjourned the Open Session meeting in memory of Andrew Nettlebeck at 6:10 p.m. to Closed Session and then further noted that Council will further adjourn the Adjourned Regular Meeting to an Adjourned Regular Meeting to be held on Wednesday, February 8, 2023. Closed Session then resumed at 6:20 p.m. and was adjourned by Mayor Putz at 8:09 p.m.
____________________________
Erica Stephenson, City Clerk

MEETING
DATE: February 8, 2023
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Erica Stephenson, City Clerk/Director of Human Resources Rebecca Cannon, Deputy City Clerk
SUBJECT: Resolution Authorizing a Delegate for the Mojave Desert Mountain Integrated Waste Joint Powers Authority

BACKGROUND
On December 18, 1991, the City adopted Resolution No. 91-93 establishing the City as a member of the Mojave Desert Mountain Integrated Waste Joint Powers Authority (JPA), for the purpose of creating a Solid Waste Management Authority. That same resolution also directs that a City delegate and alternate to the JPA Board of Directors be appointed by resolution each year.

DISCUSSION
During the Mayor’s 2023 board/committee selection process, Mayor Putz appointed Councilmember Kendi Segovia as the City’s JPA delegate and Councilmember Bynette Mote as the alternate. In the upcoming year, Councilmember Segovia will serve on the JPA Board of Directors, which will meet quarterly in an effort to develop programs and facilities that will ensure our region’s compliance with state integrated waste management laws.

FISCAL IMPACT
There is no fiscal impact associated with the adoption of this resolution.

ENVIRONMENTAL CONSIDERATIONS
None requiring review under the California Environmental Quality Act (CEQA).

ATTACHMENT

1. Resolution No. 2023-XX
ITEM 1.3
ATTACHMENT 1
RESOLUTION NO. 2023-XX

RESOLUTION AUTHORIZING A DELEGATE FOR THE MOJAVE DESERT

MOUNTAIN INTEGRATED WASTE JOINT POWERS AUTHORITY
WHEREAS, on December 18, 1991, City Council adopted Resolution No. 91-83 establishing the City as a member of the Mojave Desert Mountain Integrated Waste Joint Powers Authority (JPA); and
WHEREAS, Resolution No. 91-93 directs that a City delegate and alternate be appointed each year by resolution; and
WHEREAS, during the Mayor’s 2023 board/committee selection process, Mayor Putz appointed Councilmember Kendi Segovia as the City’s JPA delegate and Councilmember Bynette Mote as the City’s JPA alternate; and
WHEREAS, on January 11, 2023, Councilmember Segovia and Councilmember Mote were publicly named, respectively, as the delegate and the alternate to the Mojave Desert Mountain Integrated Waste Joint Powers Authority.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Big Bear Lake does approve the appointment of Councilmember Segovia as the delegate, and Councilmember Mote as the alternate to the Mojave Desert Mountain Integrated Waste Joint Powers Authority.

PASSED, APPROVED AND ADOPTED this 8th day of February, 2023.

Randall Putz, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2023-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 8th day of February, 2023 and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk

MEETING
DATE: February 8, 2023
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Erica Stephenson, City Clerk/Director of Human Resources Rebecca Cannon, Deputy City Clerk
SUBJECT: Resolution Authorizing a Delegate for the County of San Bernardino Solid Waste Advisory Task Force

BACKGROUND
The County of San Bernardino Solid Waste Advisory Task Force (SWAT) was formed in 1990, as required by the California Integrated Waste Management Act, to carry out responsibilities mandated through Assembly Bill (AB) 939. SWAT’s purpose is to assist in coordinating the development of the County/City source reduction programs, recycling elements, and to ensure a coordinated and cost-effective regional recycling system. With respect to ensuring a coordinated and cost-effective regional recycling system, the task force works together on all of the following items: 1) identifies solid waste management issues of county-wide or regional concern, 2) determines the need for solid waste collection systems, processing facilities, and marketing strategies that can serve more than one local jurisdiction within the region, 3) facilitates the development of multijurisdictional arrangements for the marketing of recyclable materials, and 4) to the extent possible, facilitates resolution of conflicts and inconsistencies between or among City source reduction programs and recycling elements.

DISCUSSION
The SWAT roster is comprised of elected officials from incorporated cities in San Bernardino County, as well as representatives from the County and some at-large public members. The task force meets on a bi-annual basis and additionally as needed. Elected officials serve as delegates and as alternates if need be. During this year’s Mayoral board/committee selection process, Mayor Putz appointed Councilmember Kendi Segovia to serve as the City’s SWAT delegate, and he selected Councilmember Bynette Mote to serve as the alternate.

FISCAL IMPACT
There is no fiscal impact associated with the adoption of this resolution.

ENVIRONMENTAL CONSIDERATIONS
None requiring review under the California Environmental Quality Act (CEQA).

ATTACHMENT

1. Resolution No. 2023-XX
ITEM 1.4
ATTACHMENT 1
RESOLUTION NO. 2023-XX

RESOLUTION AUTHORIZING A DELEGATE FOR THE COUNTY OF SAN

BERNARDINO SOLID WASTE ADVISORY TASK FORCE
WHEREAS, the County of San Bernardino Solid Waste Advisory Task Force (SWAT) was formed in 1990 to carry out the responsibilities mandated by the State of California through AB 939; and
WHEREAS, SWAT’s purpose is to assist in coordinating the development of the County/City source reduction programs, recycling elements, and to ensure a coordinated and cost effective regional recycling system; and
WHEREAS, the SWAT roster is comprised of elected officials from incorporated cities in San Bernardino County, as well as representatives from the County and some at-large public members; and
WHEREAS, on January 11, 2023, Councilmember Segovia and Councilmember Mote were named, respectively, by Mayor Putz as the City’s 2023 SWAT delegate and alternate.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Big Bear Lake does approve the appointment of Councilmember Segovia as the delegate, and Councilmember Mote as the alternate to the County of San Bernardino Solid Waste Advisory Task Force.

PASSED, APPROVED AND ADOPTED this 8th day of February, 2023.

Randall Putz, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk

MEETING
DATE: February 8, 2023
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sue O’Strander, AICP, Director of Community Development Janice Etter, AICP, Sr. Principal Planner
SUBJECT: Ordinance Approving Zone Change 2022-045 and Finding the Action Categorically and Statutorily Exempt from the California Environmental Quality Act and Changing the Zoning of 527 Georgia Street (APN 0309-144-24) from Commercial-General (C-2) to Single Family Residential (R-1-7200)

BACKGROUND
The City Council held a public hearing on January 11, 2023, to consider General Plan Amendment and Zone Change applications to change the land use designation of the property at 527 Georgia Street (APN 0309-144-24) from a Commercial-General to a Single-Family Residential designation. At that meeting, the City Council adopted Resolution No. 2023-06 approving the requested General Plan Amendment.

The City Council introduced, read the title and waived further reading of the attached ordinance formally changing the zoning of the property from Commercial General (C-2) to Single Family Residential (R-1-7200). The January 11, 2023, agenda report is attached for reference.

FISCAL IMPACT
There is no fiscal impact associated with the adoption of the proposed ordinance.

ENVIRONMENTAL CONSIDERATIONS
The Zone Change application is categorically and statutorily exempt from the California Environmental Quality Act. No physical changes are proposed to the property. The categorical exemption pertains to the existing two dwelling units on the property for which there is no expansion of use. Therefore, the action qualifies as a Class 1 exemption under Section 15301.

The statutory exemption pertains to the fact that there will be no direct or indirect physical change to the environment associated with the applications. Therefore, the Zone Change application is determined to be “not a project” under Section 15378 of the State CEQA Guidelines.

ITEM 1.5

RECOMMENDATION
It is recommended that the City Council adopt an ordinance entitled: Ordinance Approving Zone Change 2022-045 and Finding the Action Categorically and Statutorily exempt from the California Environmental Quality Act and Changing the Zoning of 527 Georgia Street (APN 0309-144-24) from Commercial-General (C-2) to Single Family Residential (R-1-7200)

ATTACHMENTS

1. Ordinance No. 2023-xxx

2. City Council agenda report, dated January 11, 2023
ATTACHMENT 1
ORDINANCE NO. 2023-xxx
ORDINANCE APPROVING ZONE CHANGE 2022-045 AND FINDING

THE ACTION CATEGORICALLY AND STATUTORILY EXEMPT

FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT AND
CHANGING THE ZONING OF 527 GEORGIA STREET (APN 0309-144- 24) FROM COMMERCIAL-GENERAL (C-2) TO SINGLE FAMILY
RESIDENTIAL (R-1-7200)
WHEREAS, Barret Randel and Angie Raskovic, property owners of 527 Georgia Street, Assessor’s Parcel Number 0309-144-24, submitted Zone Change application 2022-045, requesting to change the zoning of the property from Commercial-General (C-2) to Single Family Residential (R-1-7200); and
WHEREAS, the property, addressed at 527 Georgia Street, is located on the south side of Big Bear Boulevard, adjacent to the 76 gas station and across the street (to the east) from the Big Bear Middle School. The lot, created in 1923, measures 50 feet wide by 145 feet deep and contains 7,250 square feet in area, as legally described and graphically depicted in Ordinance Exhibit A; and
WHEREAS, pursuant to Sections 65800 and 65850 of the California Government Code, the City may adopt ordinances to regulate the use of buildings, structures, and land as between industry, business, residences, and open space, and other purposes; to regulate the location, height, bulk, number of stories and size of buildings and structures, the size and use of lots, yards, courts and other open spaces, the percentage of a lot which may be occupied by a building or structure, and the intensity of land use; and to establish requirements for off-street parking, in compliance with the California Government Code. The City has adopted such an ordinance, referred to as the Development Code, which was adopted by Ordinance No. 2003-333 on September 8, 2003, and codified in the Municipal Code as Chapter 17; and
WHEREAS, the Zone Change application is determined to be categorically and statutorily exempt from the California Environmental Quality Act. No physical changes are proposed to the property.

The categorical exemption pertains to the existing two dwelling units on the property for which there is no expansion of use and the action qualifies as a Class 1 exemption under Section 15301.

The statutory exemption pertains to the fact that there will be no direct or indirect physical change to the environment associated with the applications and the General Plan Amendment is determined “not a project” under Section 15378 of the State CEQA Guidelines; and WHEREAS, on December 7, 2022, the Planning Commission held a duly noticed public hearing on the General Plan Amendment and Zone Change applications in Hofert Hall of the Civic and Performing Arts Center, 39707 Big Bear Boulevard, Big Bear Lake, California, concluded the public hearing on that date and adopted Resolution No. PC2022-25 by a vote of 3 in favor, 0 against, and 2 absent determining the actions exempt from the California Environmental Quality Act (CEQA) and recommending that the City Council adopt a Resolution approving General Plan Amendment 2022-044, and adopt an Ordinance approving Zone Change 2022-045; and WHEREAS, on January 11, 2023, the City Council of the City of Big Bear Lake conducted a duly noticed public hearing on the General Plan Amendment and Zone Change applications in Hofert Hall of the Civic and Performing Arts Center, 39707 Big Bear Boulevard, Big Bear Lake, California, and concluded the public hearing on that date. The Council read the title, waived further reading, and introduced an ordinance approving Zone Change 2022-045; and WHEREAS, on February 8, 2023, the City Council conducted a public meeting on the Zone Change application in Hofert Hall of the Civic and Performing Arts Center, 39707 Big Bear Boulevard, Big Bear Lake, California, 92315, and concluded the public meeting on that date; and WHEREAS, all legal prerequisites to the adoption of this ordinance have occurred.

NOW, THEREFORE, the City Council of the City of Big Bear Lake does ordain as follows:

Section 1. The City Council hereby specifically finds that all of the facts set forth in the above recitals of this ordinance are true and correct.

Section 2. The City Council hereby finds that the Zone Change application is categorically and statutorily exempt from the California Environmental Quality Act under a Class 1 exemption of Section 15301 and Section 15378, respectively, of the State CEQA Guidelines.

Section 3. Based on the evidence presented to the City Council during the January 11 and February 8, 2023, public hearing and public meeting, including public testimony and written and oral staff reports, the City Council specifically finds as follows with respect to Zone Change 2022-045:

1. The zone change is consistent with the City of Big Bear Lake General Plan because the Land Use Element recognizes the need to reevaluate the land use plan and make amendments as needed. Since incorporation, the land use designation of the property has changed. An earlier designation allowed multiple family residential development as a primary land use. The current designation is primarily a commercial zone. The small parcel size, existing residential improvements, and its location abutting residential zoning to the south makes this property impractical for commercial development but suitable for a residential zoning.

2. The site of the proposed zone change is suitable for any of the land uses permitted within the proposed zone district. The predominant land use in Single Family Residential (R-1) zone is a single family residence. The property is presently developed with two legal nonconforming dwelling units. Recent changes to state law and the Development Code allow second units and ADUs in the single family residential zone. Therefore, it is possible to make the two dwelling units on the property conforming with respect to the single family residential zoning.

3. The proposed change in zoning is reasonably beneficial at this time. The proposed amendment adds one parcel to the City’s inventory of residentially-zone land, more importantly, preserves two dwelling units. Both dwelling units are of modest size and, if rented full-time, would provide for affordable housing in compliance with Housing Element Goals H1, H2, H3 and H4, and the policies implementing those goals.

4. The proposed change in zoning will not have a substantial adverse effect on surrounding properties or the community in general. The surrounding commercially-zoned properties have expanded with additional buildings and parking lots while coexisting with the residential uses on the subject site. Likewise, the properties to the south have been developed with single family residential dwellings.

Section 4. Based on the findings and conclusions as set forth in Sections 1, 2, and 3, above, the City Council hereby adopts an Ordinance approving Zone Change application 2022-045 and finding the action categorically and statutorily exempt from the California Environmental Quality Act and changing the General Plan Land Use Element map designation of 527 Georgia Street (APN 0309-144-24) from Commercial-General (C-2) to Single Family Residential (R-1-7,200), as provided in Exhibit A.

Section 5. The City Clerk shall certify to the adoption of this ordinance and shall either: (a) have this ordinance published in a newspaper of general circulation within 15 days after its adoption or (b) have a summary of this ordinance published twice in a newspaper of general circulation, once five days before its adoption and again within 15 days after its adoption.

PASSED, APPROVED AND ADOPTED this 8th day of February, 2023.

Randall Putz, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )

COUNTY OF SAN BERNARDINO )

ORDINANCE APPROVING ZONE CHANGE 2022-045 AND FINDING

THE ACTION CATEGORICALLY AND STATUTORILY EXEMPT

FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT AND
CHANGING THE ZONING OF 527 GEORGIA STREET (APN 0309-144- 24) FROM COMMERCIAL-GENERAL (C-2) TO SINGLE FAMILY
RESIDENTIAL (R-1-7200)
was duly passed and adopted by the said City Council, approved and signed by the Mayor of said City, and attested by the Clerk of Said City, all at a regular meeting of the said Council on the 8th day of February 2023, and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

I do hereby further certify that pursuant to the provisions of Section 36933 of the Government Code of the State of California that the foregoing Ordinance No. 2023-xxx was duly and regularly published according to law and the order of the City Council and circulated within the said City.

Erica Stephenson, City Clerk

EXHIBIT A

LEGAL DESCRIPTION FOR
ZONE CHANGE 2022-045
527 GEORGIA STREET
ASSESSOR’S PARCEL NUMBER 0309-144-24

VICINITY MAP
ATTACHMENT 2

MEETING
DATE: January 11, 2023
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sue O’Strander, AICP, Director of Community Development Janice Etter, AICP, Sr. Principal Planner
SUBJECT: General Plan Amendment 2022-044 and Zone Change 2022-045 for the Property Located at 527 Georgia Street

BACKGROUND
The applicants and property owners, Barret Randel and Angie Raskovic, submitted applications General Plan Amendment 2022-044 and Zone Change 2022-045 to change the land use designation and zoning of their property from Commercial General to Single Family Residential.

On December 7, 2022, the Planning Commission held a public hearing and adopted Resolution No. PC2022-25 by a vote of 3 in favor, 0 against, and 2 absent determining the actions exempt from the California Environmental Quality Act (CEQA) and recommending that the City Council adopt a Resolution approving the General Plan Amendment, and adopt an Ordinance approving the Zone Change.

DISCUSSION
The property, addressed at 527 Georgia Street, is located on the south side of Big Bear Boulevard, adjacent to the 76 gas station and across the street (to the east) from the Big Bear Middle School.

The lot, created in 1923, measures 50 feet wide by 145 feet deep and contains 7,250 square feet in area.

In 1980, the primary residence was built
on the rear portion of the property. In
1987, a detached garage and second
floor apartment was approved and added
at the front of the property.

In 2003, the City zoning map was adopted and changed the site’s zoning to Commercial-General (C-2), consistent with the underlying General Plan designation of Commercial General (C-G).

Under the new C-2 zoning restrictions, single or multiple family residential uses are no longer allowed as a primary use. Therefore, the two residential structures are now legal nonconforming.

General Plan Amendment and Zone Change Request
The subject property abuts single family residentially-zoned property to the south, and a singlefamily residential designation is appropriate for this property. This request (see Figures 1 and 2) would change the General Plan land use designation from Commercial General (CG) to Single Family Residential (SFR-4), and zoning from Commercial-General (C-2) to Single Family Residential (R-1).

Although the property owner has no plans for any changes, the existing residential uses are more in alignment with residential designations. For example, recent changes to state law pertaining to the single family zone allow “second units” as described in Development Code Section 17.25.130 and “accessory dwelling units” as described in Development Code Section 17.25.210 . If the apartment above the garage were designated in the future as a second unit or ADU, this would conform to a residential designation.

At the December 7, 2022, public hearing, the Planning Commission adopted a resolution finding the actions consistent with the General Plan and Development Code, and recommended the City Figure 1 - General Plan Amendment Figure 2 – Zone Change Amendment Council approve the general plan amendment and zone change requests. The Commission found and further recommends that the Council find that the General Plan Amendment is not in conflict with Government Code Section 65358(b) as this is the first General Plan Amendment request in 2023. Lastly, the Commission found and recommends that the Council find that the proposed change in zoning will not have a substantial adverse effect on surrounding properties or the community in general. The nearby commercially-zoned properties have expanded with additional buildings and parking lots while coexisting with the residential uses on the subject site. Likewise, the properties to the south have been developed with single family residential dwellings. The Planning Commission staff report is attached for convenience.

FISCAL IMPACT
There is no fiscal impact associated with staff’s recommendations for this item.

ENVIRONMENTAL CONSIDERATIONS
The General Plan Amendment is subject to the provisions of SB 18, Tribal Notification under Government Code Section 65352.3. A list of affected tribes was obtained from the Native American Heritage Commission and notices were sent to five tribes on August 31, 2022, beginning a 90-day notification period. The notification period concluded on November 29, 2022, and no tribes requested formal consultation.

These General Plan Amendment and Zone Change applications have been determined to be categorically and statutorily exempt from the California Environmental Quality Act. No physical changes are proposed to the property. The categorical exemption pertains to the existing two dwelling units on the property for which there is no expansion of use. Therefore, the action qualifies as a Class 1 exemption under Section 15301. The statutory exemption pertains to the fact that there will be no direct or indirect physical change to the environment associated with the applications. Therefore, the General Plan Amendment and Zone Change are determined to be “not a project” under Section 15378 of the State CEQA Guidelines.

RECOMMENDATION
It is recommended that the City Council take the following actions:

1. Adopt a Resolution Approving General Plan Amendment 2022-044 and Finding the Action Categorically and Statutorily Exempt From the California Environmental Quality Act and Changing the General Plan Land Use Element Map Designation of 527 Georgia Street (APN 0309-144-24) From Commercial-General (CG) to Single Family Residential (SFR-4).

2. Read the title, waive further reading and introduce an ordinance entitled: Ordinance Approving Zone Change 2022-045 and Finding the Action Categorically and Statutorily Exempt from the California Environmental Quality Act and Changing the Zoning of 527 Georgia Street (APN 0309-144-24) from Commercial-General (C-2) to Single Family Residential (R-1-7200).

ATTACHMENTS

1. Resolution 2023-XX

2. Ordinance No. 2023-xxx

3. Planning Commission staff report, dated December 7, 2022 (attachments not included)

MEETING
DATE: February 8, 2023
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Director of Public Services
Israel Gomez, Associate Engineer
SUBJECT: Resolution Authorizing a Notice of Completion for the Stanfield Marsh Outdoor Recreation and Education (SMORE I) Project

BACKGROUND
The Stanfield Marsh Outdoor Recreation and Education (SMORE) Trail Part 1 Project was established to expand paved trails within the area to improve accessibility to the recreational and educational opportunities at this site. The project created a paved trail from Stanfield Cutoff to the westerly boardwalk, a trail linking the two boardwalks, and an additional trail from the terminus of the easterly boardwalk to Division Creek.

On June 6, 2022, the City Council awarded a contract to S. Porter, Inc. for the construction of these improvements in the amount of $301,085.

DISCUSSION
Work on the SMORE project commenced in July 2022, and was completed as of December 14, 2022 in accordance with contract requirements.

Additional enhancements in the region are forthcoming, which include planting of native plants and the installation of a wood rail to protect the newly planted and restored areas as a part of the environmental enhancement and mitigation measures. This work is being coordinated under an existing, separate agreement with the Southern California Mountains Foundation and is anticipated to be completed in spring 2023.

As this project is funded, in part, by a grant administered by an agency of the State of California, staff will initiate the necessary steps to obtain reimbursement of the grant funds.

Formal acceptance of the project is required to allow for filing of a Notice of Completion with the County of San Bernardino Recorder’s Office, which allows for release of retained funds to the contractor.

ITEM 1.6

FISCAL IMPACT
The contract awarded to S. Porter, Inc. was in the amount of $301,850. Funding for this project was included in the approved Fiscal Year 2022-23 Capital Improvement Program Budget with a total funding of $399,000. Funding is derived from an Environmental Enhancement and Mitigation Grant, from the California Natural Resources Agency, for $331,388 with remaining funds coming from Measure Y proceeds. The remaining project funds are supporting the landscaping work provided by the Southern California Mountains Foundation.

ENVIRONMENTAL CONSIDERATIONS
This project was found to be categorically exempt from the California Environmental Quality Act (CEQA) under section 15301.C as repair and maintenance of existing bicycle and pedestrian facilities.

RECOMMENDATION
It is recommended that the City Council take the following actions:

1. Adopt a resolution entitled: Resolution Authorizing a Notice of Completion for the Stanfield Marsh Outdoor Recreation and Education (SMORE I) Project; and

2. Authorize the City Clerk to request recordation of the Notice of Completion

ATTACHMENTS

1. Resolution No. 2023-XX

2. Notice of Completion

3. Staff report dated June 6, 2022 (without attachments) ATTACHMENT 1

RESOLUTION NO. 2023-XX

RESOLUTION AUTHORIZING A NOTICE OF COMPLETION

FOR THE STANFIELD MARSH OUTDOOR RECREATION

AND EDUCATION (SMORE I) PROJECT
WHEREAS, the Stanfield Marsh is located to the northeast of Big Bear Boulevard and Stanfield Cutoff and presently includes a public parking lot, foot paths, and wooden boardwalks to allow for recreation in the area; and
WHEREAS, in September 2021, the City Council authorized staff to coordinate the acquisition of these assets from the Municipal Water District and the acquisition was finalized as of August 1, 2022; and
WHEREAS, the Stanfield Marsh Outdoor Recreation and Education (SMORE I) Project was established to expand paved trails within the area to improve accessibility to the recreational and educational opportunities at this site; and
WHEREAS, the scope of work for the project includes the construction of approximately 2,850 linear feet of paved pathway, water and drainage improvements, and planting of native vegetation in the area; and
WHEREAS, on June 6, 2022, the City Council awarded a construction contract to S. Porter, Inc. for the construction of the identified improvements with a total contract value of $301,085; and WHEREAS, work on this project was completed to the satisfaction of staff as of December 14, 2022 at a total cost of $300,835 and the work is ready to be accepted; and WHEREAS, work associated with the landscaping improvements is being coordinated under a separate agreement with the Southern California Mountains Foundation and that work is anticipated to be completed in April 2023; and
WHEREAS, this project was included in the Fiscal Year 2022-23 Capital Improvement Program Budget with a total budget of $399,000, with $331,388 of the funding being derived from grant proceeds; and
WHEREAS, the City received an Environmental Enhancement and Mitigation Grant, from the California Natural Resources Agency, in the amount of $331,388 and now that the work is completed, staff will initiate the necessary steps to obtain reimbursement of the grant fund.

NOW, THEREFORE, BE IT RESOLVED by the City Council that:

1. Staff is authorized to file a Notice of Completion for the SMORE I Project.

2. All retained funds from the project (5% of total contract) shall be released no sooner than thirty-five (35) days from recordation of said notice.

3. The City Manager, or his designee, is authorized to execute all necessary documents related to the reimbursement of the identified Environmental Enhancement and Mitigation Grant Funds.

PASSED, APPROVED AND ADOPTED this 8th day of February, 2023.

Randall Putz, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk
ATTACHMENT 2
RECORDING REQUESTED BY:

Erica Stephenson, City Clerk
WHEN RECORDED, PLEASE MAIL TO:

City of Big Bear Lake
City Clerk
PO Box 10000
Big Bear Lake, CA 92315
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:

1. The undersigned is OWNER or agent of the OWNER of the interest or estate state below in the property hereinafter described.

2. The FULL NAME of the OWNER is The City of Big Bear Lake

3. The FULL ADDRESS OF THE owner is 39707 Big Bear Blvd., P.O. Box 10000, Big Bear Lake, CA 92315

4. The NATURE of the INTEREST or ESTATE of the undersigned is:

5. Agent of the owner that constructed the improvements.___________________________________

6. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are:

NAMES ADDRESSES
___________________________________________________________________________________________________ ____________________________________________________________________________________________________

7. The full name and full addresses of the predecessors in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to:

NAMES ADDRESSES
___________________________________________________________________________________________________

8. A work of improvement on the property hereinafter described was completed DECEMBER 14, 2022

9. The work of improvement completed is described as follows: STANFIELD MARSH OUTDOOR RECREATION AND EDUCATION (SMORE) I PROJECT_______________________________________________________

10. The NAME OF THE ORIGINAL CONTRACTORS, if any, for such work of improvement is S. PORTER, INC.

11. The street address of said property is SAN BERNARDINO COUNTY APNS 0308-231-29; 0311-411-01; 0311- 351-01; 0311-221-36;

12. The property on which said work of improvement was completed is in the City of Big Bear Lake, County of San Bernardino, State of California.

Date: ____________________ Signature of Owner or agent of owner ________________________________ Verification for INDIVIDUAL owner ____________________________. I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the owner of the aforesaid interest or estate in the property described in the above notice that I have read said notice, that I know and understand the contents thereof, and that the facts stated there in are true and correct.

Date and Place (Signature of owner named in paragraph 2) Verification for NON-INDIVIDUAL owner I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the ________________________ of the aforesaid interest or estate in the property described in the above notice that I have read said notice, that I know and understand the contents thereof, and that the facts stated there in are true and correct.

Date and Place (Signature of person signing on behalf of owner) ATTACHMENT 3

MEETING
DATE: June 6, 2022
TO: Honorable Mayor and Members of the City Council
THROUGH: Jeff Mathieu, Interim City Manager
FROM: Sean Sullivan, Director of Public Services
Israel Gomez, Associate Engineer
SUBJECT: Resolution Awarding a Construction Contract for the SMORE I Project to S.

Porter, Inc. and Amendment to MOU with the Southern California Mountains Foundation for Project Landscaping

BACKGROUND
The Stanfield Marsh is located to the northeast of Big Bear Boulevard and Stanfield Cutoff and presently includes a public parking lot, foot paths, and wooden boardwalks to allow for recreation in the area. In September 2021, the City Council authorized staff to execute the necessary documents to transfer these assets from the Municipal Water District (MWD) to the City of Big Bear Lake. The City’s Five-Year Capital Improvement Program (CIP) includes funding of approximately $2.2 million for various improvements in this area over the next several years.

The Stanfield Marsh Outdoor Recreation and Education (SMORE) Trail Part 1 Project includes the establishment of expanded paved trails on the site to improve accessibility to the recreational and educational opportunities in this area. The plan, specifically, will pave a path from the vicinity of Stanfield Cutoff and Big Bear Boulevard to the first, westerly boardwalk. Additional trails will be paved in the area between the two boardwalks and from the terminus of the easterly boardwalk to Division Creek. Subsequent efforts will include improvements to the landscaping, which will be completed through a partnership with the Southern California Mountains Foundation.

The City Council authorized staff to proceed with a bid solicitation for this project in March 2022.

Based upon the results of that bid solicitation, staff is recommending an award of contract for this project to S. Porter, Inc. Upon Council authorization of the contract, staff will coordinate all preconstruction activities so that work may commence in July and be completed during this construction season.

DISCUSSION
The Stanfield Marsh Outdoor Recreation and Education (SMORE) Trail Part 1 Project includes the development of paved pedestrian paths to improve accessibility and linkages within the Stanfield Marsh Area. The Stanfield Marsh includes existing, worn footpaths and wooden boardwalks that originate in the vicinity of Big Bear Boulevard and Stanfield Cutoff and proceed eastward toward Division Creek. The proposed project includes approximately 2,850 linear feet of paved pathway to be 10’ wide, related drainage and water treatment improvements, and the planting of appropriate native vegetation in the area. A later phase of the project will include improvements to the landscaping.

In March 2022, the City Council authorized staff to proceed with a bid solicitation for this project.

In accordance with the public contract code, the project was advertised in the Big Bear Grizzly as well as on the City’s website and Planet Bids. On April 13, the City Clerk received, publicly opened and read aloud two (2) sealed bids with the following result:

Contractor Location Total Base Bid
S. Porter, Inc. Big Bear Lake, CA $301,085
Romans Construction Big Bear Lake, CA $304,657
On April 13, after the public bid opening, staff also located a bid submitted by PaveWest, Inc., Artesia, CA. The bid was within the City’s mail delivery and was not marked as containing a bid, in accordance with the standard instructions to bidders. In consultation with the City Attorney’s office, it was advised that the bid should be rejected on the basis of not conforming to the Instructions to Bidders and should be returned to the company, unopened. Staff issued a letter and returned the bid via US Mail on April 15, 2022.

Upon review of the bids received, the bid of S. Porter, Inc. was found to be the lowest responsive bid for this project. S. Porter, Inc. is qualified to complete this work and has completed a number of similar projects for the City, most recently the Alpine Pedal Path Rathbun Creek Extension Project. Should the contract be authorized, it is anticipated that work will begin in July 2022 and be completed during this construction season.

Previously, as a component of this project, the City executed an MOU with the Southern California Mountains Foundation (SCMF) to provide landscaping, planting, and fence construction for this project. The work will be done by their Urban Conservation Corps, which creates employment opportunities for at risk youth, under the supervision of SCMP staff. The existing MOU expired in April 2022 and needs to be amended for a term through December 31, 2022. This extension will allow of the SCMF and Conservation Corps to complete their efforts for this project.

There are several other Capital Improvement Projects identified for the Stanfield Marsh area in the coming years. For the Summer 2022, it is anticipated that this project as well as the installation of the public restroom will be completed. Staff is also prepared to authorize a bid solicitation for the maintenance and repair of the existing boardwalks.

FISCAL IMPACT
The total requested contract award is for $301,085. Funding for this project is included in the FY 2022-23 CIP Budget with total funding of $399,000. Funding is derived from an Environmental Enhancement and Mitigation Grant, from the California Natural Resources Agency, for $331,000 with remaining funds coming from Measure Y proceeds. Measure Y is derived from transient occupancy tax paid by overnight visitors to the City. The engineer’s estimate for this project was approximately $306,000. The remaining budget will support landscape improvements in the area.

ENVIRONMENTAL CONSIDERATIONS
These repairs are categorically exempt from the California Environmental Quality Act (CEQA) under section 15304 as minor alterations of existing land. A Notice of Exemption for this determination was filed in 2017 as part of the preparation and submittal of grant applications.

RECOMMENDATION
It is recommended that the City Council adopt the Resolution Awarding a Construction Contract for the SMORE I Project to S. Porter, Inc. and an Amendment to the MOU with the Southern California Mountains Foundation for Project Landscaping.

ATTACHMENTS

1. Resolution No. 2021-XX

2. Location Map

3. Letter to PaveWest, Inc. Regarding Bid Rejection

MEETING
DATE: February 8, 2023
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Director of Public Services
Jared Cheek, Public Works Operations Manager
SUBJECT: Resolution Authorizing a Notice of Completion for the Electric Vehicle Charging Station Installation Project

BACKGROUND
In July 2021, the City Council authorized a contract with TurnKey Energy to furnish and install electric vehicle charging stations in two public parking lots in the Village. The awarded scope of work included the furnishing of two (2) Level 2 Charging Stations and one (1) Level 3 Charging Station. Each station offers two (2) charging ports to create a total of six (6) charging ports.

DISCUSSION
One (1) Level 2 charger and one (1) Level 3 charger were installed in the Bartlett Parking Lot. As staff was coordinating the work to install the stations in the Knickerbocker Parking lot, a review of records regarding the Pennsylvania Parking Lot construction project determined that considerations for EV charging infrastructure was included when the parking lot was constructed.

The presence of the existing conduits and connectivity to the BVES infrastructure would result in a more efficient installation process and alleviate potential extra costs that would have been required to complete this work in the Knickerbocker Parking Lot. Given these circumstances, staff proceeded with the installation of these stations in the Pennsylvania Parking Lot as opposed to the Knickerbocker Parking Lot. Additionally, as the preparations were underway, it was determined that an additional Level 2 charger could be added in this lot for a nominal cost as the project already included the site work and electrical infrastructure. Staff approved the installation of the additional charging station, for a total of two (2) stations and four (4) charging ports at this location.

The first two stations were activated on December 5, 2022 and as of February 1, 2023, the remaining charging stations have been fully installed, activated and added to the ChargePoint network.

Formal acceptance of the project is required to allow for filing of a Notice of Completion with the County of San Bernardino Recorder’s Office.

FISCAL IMPACT
The total approved contract with TurnKey Energy was in the amount of $98,023. The final contract ITEM 1.7
cost, including the additional Level 2 charging station, was $106,658. This project was funded in the Fiscal Year 2021-22 Capital Improvement Program Budget in the total amount of $125,000.

Approximately $90,000 of the funding was derived from AB 2766 funds, which are administered by the South Coast Air Quality Management District to promote activities that contributed to the reduction of air pollution.

The ongoing utility, operations, and maintenance expenses will be recovered by the charging of fees for the use of the stations. The schedule of fees and rates was adopted by the City Council in March 2022.

ENVIRONMENTAL CONSIDERATIONS
This project was found to be categorically exempt from the California Environmental Quality Act under the existing facilities provisions of section 15301 as the installation of electric vehicle charging stations is a minor alteration of existing facilities involving negligible or no expansion of use.

RECOMMENDATION
It is recommended that the City Council take the following actions:

1. Adopt a resolution entitled: Resolution Authorizing a Notice of Completion for the Electric Vehicle Charging Station Installation Project; and

2. Authorize the City Clerk to request recordation of the Notice of Completion

ATTACHMENTS

1. Resolution No. 2023-XX

2. Notice of Completion

3. Staff Report Dated July 19, 2021(without attachments) ATTACHMENT 1
RESOLUTION NO. 2023-XX

RESOLUTION AUTHORIZING A NOTICE OF COMPLETION

FOR THE ELECTRIC VEHICLE CHARGING STATIONS

INSTALLATION PROJECT
WHEREAS, in July 2021, the City Council authorized a contract with TurnKey Energy (Fresno, CA) to furnish and install electric vehicle charging stations in two (2) public parking lots; and WHEREAS, the project was done in partnership with the Bear Ready Commercial Program, sponsored by Bear Valley Electric Service, Inc., through which the utility provider would provide for the construction and maintenance of the necessary electrical infrastructure to support the installation of electric vehicle charging stations; and WHEREAS, staff selected charging stations made by ChargePoint as ChargePoint is a preferred provider of the Bear Ready Commercial Program and they operate the largest network of public charging station across the United States; and
WHEREAS, staff procured the stations through Sourcewell, which is a joint purchasing collective providing competitively bid contracts for services to public entities and TurnKey Energy was identified as the awarded contractor for these services through the Sourcewell program; and WHEREAS, the approved agreement with TurnKey Energy included the furnishing and installation of two (2) Level 2 chargers one (1) Level 3 charger to be installed between the Bartlett and Knickerbocker Parking Lots; and
WHEREAS, as staff was coordinating the placement of these facilities, it was determined that the Pennsylvania Parking Lot had considerations for Electric Vehicle charging stations, including conduits and connectivity to the BVES infrastructure, included when it was constructed, staff proceeded with installing the stations in the Pennsylvania Parking Lot rather than the Knickerbocker Parking Lot; and
WHEREAS, as the infrastructure was being installed in the Pennsylvania Parking Lot, it was determined that a second charging station could be added at a nominal cost, just the cost of the charging station, staff authorized TurnKey to install an additional charging station, for a total of two (2) at this location, at a cost of $8,635; and
WHEREAS, the two (2) stations were active in the Pennsylvania Parking Lot as of December 5, 2022 and the two (2) station in the Bartlett Parking Lot were active as of February 1, 2023, completing the contract for TurnKey Energy; and
WHEREAS, the total expenditure with TurnKey Energy was $106,658 and the project was funded through the Fiscal Year 2021-22 Capital Improvement Program in the amount of $125,000; and
WHEREAS, approximately $90,000 of the project’s budget was derived from AB 2766 funds, which are administered by the South Coast Air Quality Management District to promote activities which contribute to the reduction of air pollution; and WHEREAS, the ongoing utility, operations, and maintenance expenses will be recovered by the fees associated with the usage of the charging stations which were adopted by the City Council in March 2022.

NOW, THEREFORE, BE IT RESOLVED by the City Council that:

1. Staff is authorized to file a Notice of Completion for the Electric Vehicle Charging Station Installation Project.

2. All retained funds from the project (5% of total contract) shall be released no sooner than thirty-five (35) days from recordation of said notice.

PASSED, APPROVED AND ADOPTED this 8th day of February, 2023.

Randall Putz, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk
ATTACHMENT 2
RECORDING REQUESTED BY:

Erica Stephenson, City Clerk
WHEN RECORDED, PLEASE MAIL TO:

City of Big Bear Lake
City Clerk
PO Box 10000
Big Bear Lake, CA 92315
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:

1. The undersigned is OWNER or agent of the OWNER of the interest or estate state below in the property hereinafter described.

2. The FULL NAME of the OWNER is The City of Big Bear Lake

3. The FULL ADDRESS OF THE owner is 39707 Big Bear Blvd., P.O. Box 10000, Big Bear Lake, CA 92315

4. The NATURE of the INTEREST or ESTATE of the undersigned is:

5. Agent of the owner that constructed the improvements.___________________________________

6. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are:

7. The full name and full addresses of the predecessors in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to:

NAMES ADDRESSES
___________________________________________________________________________________________________

8. A work of improvement on the property hereinafter described was completed JANUARY 31, 2023

9. The work of improvement completed is described as follows: ELECTRIC VEHICLE CHARGING STATION

INSTALLATION PROJECT

10. The NAME OF THE ORIGINAL CONTRACTORS, if any, for such work of improvement is TURNKEY ENERGY

11. The street address of said property is SAN BERNARDINO COUNTY APNS 0308-166-57; 0309-231-20.

12. The property on which said work of improvement was completed is in the City of Big Bear Lake, County of San Bernardino, State of California.

Date and Place (Signature of person signing on behalf of owner) ATTACHMENT 3

MEETING
DATE: July 19, 2021
TO: Honorable Mayor Pro Tem and Members of the City Council THROUGH: Frank A. Rush, Jr., City Manager
FROM: Sean Sullivan, Director of Public Services
Jared Cheek, Public Works Operations Manager
SUBJECT: Resolution Authorizing the Purchase and Installation of Electric Vehicle Charging Stations

BACKGROUND
In 2012, then Governor Jerry Brown set a goal of reaching 1.5 million zero emission vehicles on California roadways by 2025. Subsequent legislation at the State level directed electric utilities to undertake transportation electrification activities and find opportunities to promote the installation of electric vehicle infrastructure throughout California. In 2018, Bear Valley Electric Service (BVES) launched Bear Ready Commercial, a destination make-ready pilot program intended to encourage and accelerate easy access to destination charging in Big Bear. Under this program, BVES will install and maintain the required electrical infrastructure to support electric vehicle charging at local Big Bear businesses. The participating businesses would need to provide the appropriate charging facilities and participate in the corresponding rate structure for that facility as outlined by BVES.

The City of Big Bear Lake does qualify for the Bear Ready Commercial program and, as such, staff is proposing to facilitate the installation of electric vehicle charging facilities in both the Bartlett and Knickerbocker public parking lots located near The Village.

DISCUSSION
City staff has been in contact and coordination with Bear Valley Electric Service (BVES) regarding participation in the Bear Ready Commercial program for the installation of electric vehicle charging stations in public parking lots. For this initial project, staff has identified the Bartlett and Knickerbocker parking lots near The Village as good candidates for the installation of these facilities. Through this program, the City will contract for the purchase and installation of charging stations and BVES will provide all necessary electrical infrastructure, at no cost to the City, to support the charging stations. The program supports the installation of publicly accessible Level 2 charging stations. Most public charging stations are Level 2, which are faster than the basic chargers that come with the vehicle, offering 10 to 20 driving miles per hour of charging.

For this project, staff is proposing the installation of two Level 2 electrical vehicle chargers in each of the two selected parking lots. In addition, staff is proposing the installation of a Level 3, also known as a DC Fast Charge station, in the Bartlett Parking Lot. A Level 3 charging station operates off of a higher voltage of electricity and, as such, offers a faster charging rate. Typically, a Level 3 station can offer 40 to 50 driving miles for each 10 minutes of charging. The increased charging speeds of a Level 3 charging station offer a convenience to the end user but they come at a considerable cost increase and are not included within the Bear Ready Program. Based upon the research done in the framing of this project and feedback received from the community, staff believes the installation of at least one Level 3 station would be an appropriate addition to this project.

In selecting a charging unit, staff wanted to find a unit that met the requirements of the Bear Ready Program but also meets the needs of the end user. ChargePoint is a provider of EV Charging Stations and is a preferred provider of the Bear Ready Commercial program as well as similar programs for other utilities across the Country. As such, ChargePoint operates the largest network of public charging stations in the United States. In addition to having a large network of registered users, ChargePoint also allows one time use of the facilities by making payment through their mobile application. The prevalence of ChargePoint will allow these facilities to be accessible by a large section of users including residents and visitors alike.

Staff has coordinated with TurnKey Energy of Fresno, CA as a part of the design and planning for this project. TurnKey Energy is a partner of ChargePoint meaning that they are both a preferred vendor of the Bear Ready program as well as they are a party to the contract that ChargePoint maintains with Sourcewell. Sourcewell is a national purchasing collective that provides access to competitively awarded contracts to its member agencies and the City’s purchasing policy allows for the procurement of goods and services through this membership without a formal procurement.

TurnKey Energy has provided the City with a complete proposal for two (2) Level 2 chargers, with two charging ports each, and one (1) Level 3 charger for a total price of $98,023. This price includes the furnishing and installation of each unit as well as the ancillary electrical work to support the work of BVES. The total cost for the two (2) Level 2s is approximately $29,373. For the one (1) Level 3, the total cost is approximately $68,650 which includes the cost of the charging unit and installation. In addition, this unit requires extensive electrical work that would be done at the City’s expense as the Level 3 chargers do not qualify for participation in the Bear Ready Program. The pricing for the units is based upon the Sourcewell contract and the cost of the additional electrical requirements for the Level 3 facility is based upon plans approved by BVES.

Upon approval of this item, staff will coordinate the execution of this project and anticipates that the charging stations will be operational by the end of September. While the procurement and installation is taking place, staff will work to develop an appropriate pricing structure for these units as the common practice is for the user to be assessed a fee for the use of these facilities.

FISCAL IMPACT
The total cost for the installation of these facilities, inclusive of the Charge Ready Commercial program through BVES and the purchase and installation of these facilities from TurnKey Energy is $98,023. An Electric Vehicle Charging Station Project is included within the five-year CIP and is funded for Fiscal Year 2021-22 with a budget of $125,000. The bulk of the funding, $90,000, is derived from AB 2766 funds, which are administered by the South Coast Air Quality Management District and used to promote reduction in air pollution.

Ongoing electricity costs for the operation of these facilities will be included in ongoing annual operating budgets. Staff is working to develop a pricing structure that will allow the City to recover costs with fees associated with the charging.

ENVIRONMENTAL CONSIDERATIONS
This project is categorically exempt from the California Environmental Quality Act under the existing facilities provisions of section 15301 as the installation of electric vehicle charging stations is a minor alteration of existing facilities involving negligible or no expansion of use.

ATTACHMENTS

1. Resolution No. 2021-XX

2. Aerial photo maps identifying proposed locations

3. CEQA Notice of Exemption

MEETING
DATE: February 8, 2023
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Director of Public Services
Katya Meyer, Project Manager
SUBJECT: Community Development Block Grant (CDBG) Application for Program Year 2023-2024

BACKGROUND
The Community Development Block Grant (CDBG) program is a federally-funded program which makes grant funds available for eligible applicants primarily serving low and moderate income households and/or persons. The U.S. Department of Housing and Urban Development (HUD) establishes the CDBG regulations and administers the program through state and local governments. Due to its population below the 50,000 threshold, Big Bear Lake does not qualify as a direct entitlement city. The San Bernardino County Economic Development Agency (EDA) manages the CDBG program in the unincorporated portions of the County and to participating County cities, including the City of Big Bear Lake. The County allocates the City a CDBG amount each program year. Factors that contribute to the allocation include Census population estimates, poverty level, and housing statistics. The County solicits applications for CDBG funding proposals and reviews them for eligibility. In order to be considered an eligible application, at least one of the following objectives must be met:
• To principally benefit low and moderate income persons • To eliminate slums and blight; or
• To meet a recent and urgent need.

At least 51% of CDBG funds must benefit low-moderate income persons. Therefore, most activities identified for Big Bear Lake are those that accomplish meeting the low-and moderateincome objective. Proposals may include public service activities such as social, educational or health services; or the grant activity may include a capital improvement project, which removes architectural barriers to provide disabled access. The removal of architectural barriers to create accessibility in public facilities is presumed to benefit low and moderate income persons.

This public hearing is conducted annually so that the City may submit a timely project funding recommendation to the County Board of Supervisors. On January 6, 2023, the City received the County’s list of eligible projects. Recommendations are due to the County on February 24, 2023.

ITEM 2.1
The City’s estimated CDBG allocation for this year is $36,508 and a chart overviewing the previous allocations is below.

DISCUSSION
Grant Process and Funding Thresholds
The City’s allocation for the 2023-24 funding cycle is estimated at $36,508. The allocation is an estimate until Congress approves the final budget for HUD. The County will adjust the allocation based on the final federal decision in late spring. Historically, the City’s allocation has been at or below the estimated amount. CDBG projects are also subject to funding thresholds. Cities with allocations of less than $150,000, such as Big Bear Lake, are limited to funding up to four total project applications. Furthermore, since 2011, the County does not fund public services from their CDBG allocation. Prior to 2011, the City and County coordinated to allocate funding to all eligible local public service project requests.

Since the County will not fund public services, should the City recommend funding any local public service projects, the City will become responsible for administration and compliance with HUD’s regulations. Procedures and responsibilities include reviewing claims, creating monthly budget reports, conducting audits and inspections of the funded projects, and any other procedures involved with the management of individual grant awards. These responsibilities are commonly handled by a CDBG Analyst, which the City does not have on staff. As a result, the City would have to contract with an experienced CDBG consultant, which would directly impact the City’s fiscal budget.

Alternatively, the City may use its allocation toward a City project normally funded by general funds. If CDBG funds can be substituted for General Fund monies, an amount of $36,508 would become available for the City Council to redirect to CDBG applicants. This alternative enables the Council to make funding decisions that are not subject to thresholds and regulations. In this way, the City works directly with County staff to comply with HUD regulations for the City’s project, and no budget impact is anticipated. Attachment 1 contains a resolution recommending the County use the City’s allocation to fund a City capital project. Attachment 2 contains a resolution funding eligible local public service programs through the General Fund. $25,749
$33,815 $31,456 $32,195 $33,988
$39,194
$-
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
$45,000
2017-18 2018-19 2019-20 2020-21 2021-22 2022-23
Previous Years Funding History
Funding Requests
Eligible funding requests total $84,500 which exceeds the City’s CDBG allocation of $36,508.

Eight (8) eligible applicants submitted a formal application, including the City’s proposal. One organization (Big Bear Recreation and Parks District) submitted a request after the deadline. All local public service programs that have submitted a funding request have received CDBG funding in previous years.

Figure 1: 2023-2024 Eligible Programs
Applicant Project 2022-23
Award
2023-24
Budget
2023-24
Request
Public Services
Bear Valley
Community Healthcare
District (BVCHD)
Expand the Parenting Education
Program to offer classes and services
in Spanish
$5,000 $152,643 $5,000
Big Bear Valley
Unified School District
(BVUSD)
Continue Student Outreach and
Support Services for students
qualifying for homeless services
$5,000 $46,199 $5,000
DOVES of Big Bear
Valley, Inc.

Continue the Transitional Living
Program; counseling and assistance to
abused survivors and their children
$5,500 $103,480 $5,000
The Lighthouse Project
New public service, serving local
children under 5 years of age with
bilingual books
$3,500 $6,600 $3,500
Soroptimists of Big
Bear Valley
Expand number of students served by
Tuition Assistance for childcare to
low-moderate income households
$5,000 $45,000 $5,000
United States Adaptive
Recreation Center, Inc.
(USARC)
Program and Outreach Coordinator
for Therapeutic Recreation to persons
with disabilities
$5,500 $54,803 $10,000
San Bernardino County
Library Big Bear
Branch
Continue Adult Literacy services with
tutoring for reading, spelling, basic
computer skills to illiterate adults
$5,500 $37,500 $10,000
Big Bear Valley
Recreation & Parks
District (BVRPD)*
Senior Nutrition Program (hot meals
for senior residents) $5,000 N/A $6,000
TOTAL PUBLIC SERVICES FUNDS REQUESTED $49,500
Capital Improvement Projects
City of Big Bear Lake Village Accessibility Improvements N/A $275,000 $35,000 TOTAL CDBG FUNDS REQUESTED $84,500
*Did not submit a formal County application but requested the City’s consideration for continued funding.

A list of formal applications received in a timely manner (as provided by the County) is shown in Attachment 3, and the corresponding applications are provided in Attachment 4. The formal request for funding received by the Big Bear Valley Recreation & Parks District is provided in Attachment 5.

Public Service Program Requests
The public service applicants propose continued services, which primarily benefit low- and moderate-income persons residing in Big Bear Lake. This satisfies one national objective of the CDBG program. The applicants are only seeking funding from the City’s allocation and not from other participating CDBG agencies. Public service funding requests range from $3,500 to $10,000.

Capital Improvement Program Request
There were two requests for a capital project. The City applied for a new capital project, the Village Accessibility Improvements, which is identified on the City’s 5-Year Capital Improvements Program to be completed in fiscal year 2023-2024. CDBG funds will be used for construction of ADA accessible sidewalks. The project is eligible because it removes ADA-barriers caused by missing or inaccessible walkways and sidewalk and replaces them with ADA compliant concrete.

The other request for a construction project was submitted by the YMCA of Metropolitan Los Angeles for the Camp Whittle Pool Replacement Project. The County has deemed the project as ineligible because it does not meet one of the national objectives. The service area extends beyond the site location, and therefore it is impossible to confirm 51% or more of low- and moderateincome persons will benefit from the project. The County list of ineligible applications is provided in Attachment 6.

Public Noticing
The County initiated public noticing of this year’s CDBG program. The City also notified local service organizations and past CDBG applicants of the filing deadline by email on October 19, 2022. Subsequent email reminders were sent on November 28, 2022 and December 6, 2022. The CDBG application filing deadline was December 7, 2022. A public hearing notice of the February 8 hearing was posted in three public places, placed on the City’s website, and emailed to each of the eligible applicants. In addition, a legal notice was published in The Grizzly newspaper on January 25, 2023. No public correspondence was received at the time of writing this report.

FISCAL IMPACT
The first proposed resolution authorizes a CDBG allocation of approximately $36,508 for the Village Accessibility Improvements. These funds would supplement anticipated future CDBG funds. Measure Y (transient occupancy tax) proceeds in future years will provide a total project budget of approximately $275,000 in FY 2023-24. City Council will also consider a second formal resolution that would appropriate General Fund grants in the FY 2023-24 Budget to the identified public service programs in a total amount not to exceed $40,000.

ENVIRONMENTAL DETERMINATIONS
Making recommendations on CDBG allocations is not a project subject to the California Environmental Quality Act (CEQA), pursuant to Section 15061(b) (3), Common Sense Exemption, of the CEQA Guidelines.

RECOMMENDATION
It is recommended that the City Council adopt a Resolution to Make a Project Funding Recommendation to the County of San Bernardino Using the City’s 2023-24 Community Development Block Grant Allocation of $36,508. It is also recommended that the City Council adopt a Resolution Recommending Appropriation of General Fund Grants for Local Public Service Programs Requesting 2023-2024 CDBG Funds.

ATTACHMENTS

1. Resolution 2023-XX (County Recommendation)

2. Resolution 2023-XX (Public Service Programs)

3. Eligible Applications list prepared by the County

4. 2023-2024 CDBG Applications

5. Additional Requests for Funding Consideration from Past Applicants

6. Ineligible Applications list prepared by the County
ATTACHMENT 1
RESOLUTION NO. 2023-XX

RESOLUTION TO MAKE A PROJECT FUNDING

RECOMMENDATION TO THE COUNTY OF SAN BERNARDINO
USING THE CITY’S 2023-2024 COMMUNITY DEVELOPMENT
BLOCK GRANT ALLOCATION OF $36,508
WHEREAS, the Community Development Block Grant (CDBG) is a federally funded program which makes funds available for eligible applicants serving low- and moderate-income households and/or persons; and
WHEREAS, the U.S. Department of Housing and Urban Development (HUD) establishes the CDBG regulations and administers the program through state and local governments; and WHEREAS, the San Bernardino County (County) Economic Development Agency (EDA) manages the CDBG program for HUD in the unincorporated portions of the County and in participating county cities, including the City of Big Bear Lake (City); and WHEREAS, the EDA requires that the City make a funding recommendation using the City’s annual allocation, to be forwarded to the County Board of Supervisors for approval; and WHEREAS, on December 7, 2022, the City applied for a capital improvement project to the County, for the Village Accessibility Improvements, which is identified in the City’s 5-Year Capital Replacement / Improvement Plan; and
WHEREAS, eight (8) eligible applicants submitted a formal application, including the City’s proposal. Of these, seven (7) are for local public service programs, which have received CDBG funding in previous years; and
WHEREAS, one organization (Big Bear Valley Recreation & Parks District) submitted a request after the deadline. The program requests funds for a continued public service program which has been deemed eligible in the past and has received funding in the past; and WHEREAS, funding requests of eligible applications total $84,500, which exceeds the City’s CDBG allocation of $36,508; and
WHEREAS, since the 2011-2012 CDBG cycle, the County no longer funds public services organizations with their allocation. Furthermore, participating cities that receive less than $150,000, such as Big Bear Lake, are now limited to funding only up to four total projects which submit formal applications to the County; and
WHEREAS, since 2011, the City has recommended funding capital improvement projects to comply with ADA regulations by removing architectural barriers in public facilities, and the City’s Village Accessibility project is eligible to be supplemented with CDBG funds; and WHEREAS, public notice of the February 8, 2023 City Council public hearing was published in The Grizzly on January 25, 2023. A notice was posted in three public places a minimum of 10 days prior to the hearing date. The City Council agenda was distributed at least 72 hours in advance of the meeting and through the City’s webpage, the meeting packet was available to the general public; and
WHEREAS, on February 8, 2023, the City Council conducted a duly noticed public hearing at the Big Bear Lake Civic and Performing Arts Center at 39707 Big Bear Boulevard, Big Bear Lake, CA 92315, and concluded the public hearing on this date; and WHEREAS, all legal prerequisites to the adoption of this resolution have occurred.

NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Big Bear Lake hereby makes a project funding recommendation to the County of San Bernardino using the City’s 20223-2024 Community Development Block Grant allocation of $36,508 for the Village Accessibility Improvements Project, located at various public rights-of-way on Village Drive, Pine Knot Ave. Stocker Road, and Knickerbocker Drive in Big Bear Lake, CA 92315.

PASSED, APPROVED AND ADOPTED this 8th day of February, 2023. ________
Randall Putz, Mayor
ATTEST:
_
Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk
ATTACHMENT 2
RESOLUTION NO. 2023-XX

RESOLUTION RECOMMENDING APPROPRIATION OF GENERAL

FUND GRANTS FOR LOCAL PUBLIC SERVICE PROGRAMS
REQUESTING 2023-2024 CDBG FUNDS
WHEREAS, the Community Development Block Grant (CDBG) is a federally funded program which makes funds available for eligible applicants serving low- and moderate-income households and/or persons; and
WHEREAS, the U.S. Department of Housing and Urban Development (HUD) establishes the CDBG regulations and administers the program through state and local governments; and WHEREAS, the San Bernardino County (County) Economic Development Agency (EDA) manages the CDBG program for HUD in the unincorporated portions of the County and in participating county cities, including the City of Big Bear Lake (City); and WHEREAS, the EDA requires that the City make a funding recommendation using the City’s annual allocation, to be forwarded to the County Board of Supervisors for approval; and WHEREAS, eight (8) eligible applicants submitted a formal application, including the City’s proposal. Of these, seven (7) are for local public service programs, which have received CDBG funding in previous years; and
WHEREAS, one organization (Big Bear Valley Recreation & Parks District) submitted a request after the deadline. The program requests funds for a continued public service program which has been deemed eligible in the past and has received funding in the past; and WHEREAS, eligible funding requests total $84,500, which exceeds the City’s CDBG allocation of $36,508; and
WHEREAS, participating cities that receive less than $150,000 in CDBG funds are limited to recommending funding for only up to four total projects; and WHEREAS, since the 2011-2012 CDBG cycle, the City has used its allocation to fund a City capital project normally funded by general funds, thereby allowing the City to redirect general funds to eligible CDBG applicants. This alternative enables the Council to make funding decisions that are not subject to CDBG thresholds and regulations; and WHEREAS, the recent past practice of the City has been to fund the public services organization requests from the General Fund in an amount that is consistent with the City’s CDBG allocation; and
WHEREAS, local public service project applicants rely on grants to provide crucial services and assistance to the City’s low and moderate income households and persons, including seniors, youth, and disabled persons; and
WHEREAS, a public notice of the February 8, 2023 City Council public hearing was published in The Grizzly on January 25, 2023. A notice was posted in three public places a minimum of 10 days prior to the hearing date. The City Council agenda was distributed at least 72 hours in advance of the meeting and through the City’s webpage, the meeting packet was available to the general public; and
WHEREAS, on February 8, 2023, the City Council conducted a duly noticed public hearing at the Big Bear Lake Civic and Performing Arts Center at 39707 Big Bear Boulevard, Big Bear Lake, CA 92315, and concluded the public hearing on this date; and WHEREAS, all legal prerequisites to the adoption of this resolution have occurred.

NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Big Bear Lake that the General Fund public service program grants will be appropriated in the FY 2023-2024 Budget and approved to be distributed to the eight (8) local public service applicants eligible for funding as determined by the CDBG program guidelines in the amount shown in the table below:

Applicant Project Funding
Request
City
Grant
Bear Valley Community
Healthcare District
Parenting education and resources, offering
classes and services in Spanish $5,000 $5,000
Big Bear Valley Unified
School District (BVUSD)
Student Outreach and Support Services for
students qualifying for homeless services $5,000 $5,000 DOVES of Big Bear Valley,
Inc.

Transitional Living Program; counseling and
assistance to abused survivors and their
children
$5,000 $5,000
The Lighthouse Project Imagination Library, serving local children under 5 years of age with bilingual books $3,500 $3,500 Soroptomists of Big Bear
Valley
Beyond The Bell, before/after school
childcare to low/mod income households $5,000 $5,000
United States Adaptive
Recreation Center, Inc.
(USARC)
Program and Outreach Coordinator for
Therapeutic Recreation to persons with
disabilities
$10,000 $5,500
San Bernardino County
Library Big Bear Branch
Continue Adult Literacy services with tutoring
for reading, spelling, basic computer skills to
illiterate adults
$10,000 $5,500
Big Bear Valley Recreation
& Parks District (BVRPD)
Senior Nutrition Program (hot meals for
senior residents) $6,000 $5,500
TOTAL $49,500 $40,000
PASSED, APPROVED AND ADOPTED this 8th day of February, 2023. ________
Randall Putz, Mayor
ATTEST:
_
Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk
ATTACHMENT 3
San Bernardino County
Department of Community Development and Housing
2023-24 CDBG Project Proposals
Location Applicant Application # Project Title Amount
Requested Comments Eligible: Yes/NO
Big Bear
Lake
Erik Sund, City Manager
City of Big Bear Lake
39707 Big Bear Boulevard
Big Bear Lake, CA 92315
[email protected]
909-866-5831
BBLK23CN-020 Big Bear Lake: Village Accessibility
Improvements $35,000.00
Eligible Construction - The project will remove the existing non-ADA accessible walkway and replace and expand approximately 2,000 feet of paths with ADA-compliant concrete walkways and ramps to enhance accessibility within the Village. The project is along Village Drive, intersecting at Pine Knot Avenue, Stocker Road, and Knickerbocker Drive. It is in Census Tract 112.05, Block Group 1. This project will serve 420 residents in the local areas, of which 255 are low- and moderate-income. Eligibility is subject to City of Big Bear Lake funding participation and use of federal prevailing wage rates.

Yes
Big Bear
Lake
Quinton Page, Program Director
DOVES of Big Bear Valley, Inc.
41943 Big Bear Blvd.

Big Bear Lake, CA 92315
[email protected]
909-866-1546
BBLK23PS-024 Big Bear Lake: DOVES Transitional Living
Program $5,000.00
Eligible Public Services - DOVES, under contract with the City of Big Bear Lake, will provide counseling, group classes and subsidies to 10 unduplicated clients who are actively transitioning to the community after leaving an abusive relationship. Public Services are limited to low-and moderate-income persons and require monthly documentation that at least 51% of the persons served qualify as low-and moderate-income. Battered and abused spouses are a presumed 51% low-to moderate-income population. However, documentation is still required.

Yes
Big Bear
Lake
Beth Wheat, Executive Director
Big Bear Lighthouse Project
P.O. Box 2390
Big Bear City, CA 92314
[email protected]
951-264-4737
BBLK23PS-025 Big Bear Lake: Big Bear Lighthouse Project - Books for Children 0-5 $3,500.00
Eligible Public Services - Lighthouse Project, under contract with the City of Big Bear Lake, will provide a new book each month to approximately 300 children, ages 0- 5, regardless of their income. The activity is eligible, however, the project is only eligible if Lighthouse Project begins to track household income and can confirm that 51% or more of the beneficiaries are low- and moderate-income, so the project can meet one of the National Objectives for CDBG.

Yes
Big Bear
Lake
Sara Rosell-Gavigan, Executive Director
United States Adaptive Recreation Center
P.O. Box 2897
Big Bear Lake, CA 92315
[email protected]
909-939-7197
BBLK23PS-035
Big Bear Lake: Outdoor Therapeutic
Recreation for Persons with Disabilities -
United States Adaptive Recreation Center
(USARC)
$10,000.00
Eligible Public Services - USARC will provide 100 persons with disabilities residing in San Bernardino County with 200 outdoor therapeutic recreation lessons between July 1, 2023 and June 30, 2024. Public Services are limited to low-and moderate-income persons and require monthly documentation that at least 51% of the persons served qualify as low-and moderateincome. Disabled persons are a presumed 51% low- and moderate-income population.

However, documentation is still required.

Yes
Big Bear
Lake
Linda Rosado, Executive Director of Business
Services and Classified Human Resources
Bear Valley Unified School District
P.O. Box 1529
Big Bear Lake, CA 92315
[email protected]
909-866-4631
BBLK23PS-036 Big Bear Lake: Student Support Program -
Bear Valley Unified School District $5,000.00
Eligible Public Services - Bear Valley Unified School District, under contract with the City of Big Bear Lake, will identify 250 homeless, and low- and moderate-income youth and link them with community resources, if necessary. Gift cards, clothing and school supplies are provided as needed. Food baskets and gifts are distributed during the holidays. Funding will be used for consumables. CDBG funds cannot be used to purchase gift cards. Public Services are limited to low- and moderate-income persons and require monthly documentation that at least 51% of the households served qualify as low- and moderate-income.

Yes
San Bernardino County
Department of Community Development and Housing
2023-24 CDBG Project Proposals
Location Applicant Application # Project Title Amount
Requested Comments Eligible: Yes/NO
Big Bear
Lake
Dottie Saville, President
Soroptimist International of Big Bear Valley
P.O. Box 6505
Big Bear Lake, CA 92315
[email protected]
951-660-6958
BBLK23PS-038
Big Bear Lake:Childcare Tuition Assistance
- Soroptimist International of Big Bear
Valley (SIBBV)
$5,000.00
Eligible Public Services - Soroptimist International of Big Bear Valley (SIBBV), under contract with the City of Big Bear Lake, will provide child care tuition assistance for 42 children from low- and moderate-income households at Beyond the Bell (BTB) before- and after-school care.

Public Services are limited to low- and moderate-income persons and require monthly documentation that at least 51% of the households served qualify as low- and moderateincome.

Yes
Big Bear
Lake
Megan Meadors, Program Director
Bear Valley Community Healthcare District
Foundation
PO Box 1649
Big Bear Lake, CA 92315
[email protected]
909-878-2326
BBLK23PS-049
Big Bear Lake: Parenting Education and
Resources - MOM & DAD Project - Bear
Valley Community Healthcare District
(BVCHD)
$5,000.00
Eligible Public Services - The BVCHD's MOM & DAD Project, under contract with the City of Big Bear Lake, will fund a Latino Outreach Coordinator to provide outreach to Spanish speaking persons raising children from prenatal to age 18, make parenting education and resources referrals and allow all services and classes to be offered in Spanish. Public Services are limited to low- and moderate-income persons and require monthly documentation that at least 51% of the households served qualify as low- and moderate-income. Project site: 41820 Garstin Drive, Big Bear Lake, CA 92315
Yes
Big Bear
Lake
Melanie Orosco, County Librarian
268 W. Hospitality Lane, 3rd Floor
San Bernardino, CA 92415
[email protected]
909-387-2220
BBLK23PS-059 Big Bear Lake: Adult Literacy Program $10,000.00 Expanding Eligible Public Service. Services are limited to low- and moderate-income clients and requires documentation of at least 51% of the clients are low- to moderate-income. Client eligibility (for all clients including illiterate adults) must be evidenced by documentation and data concerning beneficiary family size and income. This activity was funded in previous fiscal years and is a continuing activity. Therefore a quantifiable increase in the level of service is required. CDBG funds will be used to pay for personnel services. Services are provided by San Bernardino County Library Department staff and volunteers. Project Address: 41930 Garstin Drive, Big Bear Lake, CA 92315. Prior to COVID-19, the San Bernardino County Library Adult Literacy Program saw gradual increases in the number of learners served at each location.

However, after COVID-19, the number of patrons who visited the library has significantly decreased. This has directly impacted how many potential learners came into the branch as well as how many current learners felt comfortable returning to the program due to health and safety. Therefore, the number of learners served has not increased this year, but the expansion of the program has included the following: (1) expansion of support hours provided by the library staff to tutors who need training; (2) expansion of support hours provided by the library staff to learners who need additional resources and meetings to revisit roles and goals; (3) expansion of library of materials and curriculum used to teach adult learners how to improve reading and writing; (4) expansion of hours available for tutors and learners to meet together in the Library for tutoring sessions (formerly limited to 1-2 hours per week will now expand to 3+ hours per week, depending on the tutor-learner pair’s availability, willingness to meet more, and need to meet a specific goal); and (5) expansion of outreach and planning to promote the program to the local community (higher number of community connections, more meetings with adult-literacy-assigned-library-staff to develop awareness events and strategize to bring in more learners and tutors).

Yes
ATTACHMENT 4
Construction Program Application Fiscal Year –
San Bernardino County
Fiscal Year -
Construction Improvement Application
The following documents must be submitted in the order listed, please be sure to submit all attachments to your application.

Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Project Characteristics
Exhibit 4: Priority Needs:

Exhibit 5: Project Budget & Sources
Exhibit 6: Proposed Goals and Milestones
Exhibit 7: Agency Capacity Narrative
Exhibit 8: Civil Rights Laws Compliance And HUD Good Standing Exhibit 9: Signatures And Assurances
Maintenance And Operations Agreement
Application Checklist
________________
Log Number
(Office Use Only)
1 ✔
2024 ✔
✔
2023 ✔
✔
2023 ✔
2024 ✔
BBLK23CN-020 ✔
✔
✔
✔
Construction Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:

Organization Address:

City/State/Zip:

Phone:

Fax:

Email:

Applicant Type:

Authorized Person Name:

Authorized Person’s Title:

Address:

City/State/Zip:

Phone:

Fax:

Email:

Application Contact Person’s Name:

Application Contact Person’s Title:

Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates. 2 2024 9098665831
The City's mission is to "To sustain a high quality of life for our community members, while promoting a vibrant local economy that welcomes respectful visitors, in order to foster a kind and caring community of people who value and enjoy our beautiful natural environment." The City of Big Bear Lake incorporated in 1980 and has a permanent population of 5,189 (2021 CA Dept. of Finance). Big Bear Lake is a popular resort destination, so weekend population can swell to 20,000+ and peak holidays support 100,000 visitors and residents. The Big Bear Lake Village is a popular and highly visited destination that boasts many shops, restaurants, and gathering places for community events. There are a few key sidewalks and pedestrian routes that need improvement to ensure safe and accessible paths of travel for visitors to the Village.

The proposed project will construct ADA ramps and accessible sidewalks from the Pennsylvannia Parking Lot into the center of the Village. The FY 23/24 CDBG funding will supplement some existing City funds that are available for this project. 39707 Big Bear Blvd. Big Bear Lake / CA / 92315 Erik Sund PO Box 10,000 Sullivan Big Bear Lake / CA / 92315 [email protected] City of Big Bear Lake Director of Public Services 2023 Public Agency Capital Improvement City Manager [email protected] 9098665831 Construction Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:

Address:

City /State/Zip:

County Supervisorial District where project will be located:

Project Type (Description):

If requesting additional funds for an existing CDBG project, provide prior CDBG project number? Eligible Block Group
Indicate eligible Block Group to be benefited by CDBG Funds requested.

Provide a map identifying the eligible census block as indicated in the Eligible Census Blocks. 3 1
st District 2nd District 3rd District: 4
th District 5th District
Is this a new construction project, or a request for additional funding to an existing CDBG Project? Big Bear Lake / CA / 92315 X
2023 2024
The project will remove the existing non-ADA accessible walkway and expand walkways to enhance accessibility within the Village.

Village Drive, Pine Knot Ave. Stocker Road, and Knickerbocker Drive New Construction Project Big Bear Lake Village Accessibility Improvements Census Tract 112.05. The project removes barriers for use by disabled persons.

Construction Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below which countywide vision goals are pertinent to the proposed project.

Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.

Create, Maintain and Grow Jobs and Economic
Value in the County.

Improve County Government Operations.

Operate in a Fiscally-Responsible and Business-Like
Manner.

Ensure Development of a Well-Planned, Balanced,
and Sustainable County.

Maintain Public Safety.

Provide for the Health and Social Services Needs of
County Residents.

Pursue County Goals and Objectives by Working
with Other Governmental Agencies.

Provide a brief narrative of how your project meets the Countywide Vision:
4 Yes Yes Yes Yes Yes Yes Yes 2023 2024
The walkway improvements benefits both San Bernardino County residents and visitors because it provides access to areas of high visitation for the enjoyment of persons of all ages and abilities. It will create a safe way to access shopping, dining, community events, and recreation all within the Big Bear Lake Village. The project will also create balance by providing increased safe public connectivity to a variety of services and events that are housed in the Big Bear Lake Village. The project will expand the County goal of a sustainable environment by safely connecting the existing Pennsylvannia Parking Lot to the sidewalk network found throughout the Village, thereby increasing safe access to EV Charging stations located within the parking lot. The project will also provide jobs to the local workforce during construction, and will maintain a fiscally responsible budget as demonstrated by previously funded projects.

Yes
Construction Program Application Fiscal Year –
Exhibit 3: Project Characteristics
Street address and nearest cross streets of the site where the program will be carried out:

Legal property owner:

What is the current zoning?
Is this use permitted in this zoning?
Is a conditional use permit required? Yes/No
Complete applicable items for all construction projects:
• Assessor's parcel number:
• Square footage of proposed building or building addition:
• Square footage of construction site parcel:
• Length of improvements if street, water or sewer project:
• Service capacity of existing facility:
• Improved service capacity of the facility:
• Age of structure:
• Is the structure registered as a historic landmark under state, federal or local Law? Describe the geographic boundaries of the neighborhood, community, or region to be served by this project. This description must include service area boundaries if land acquisition or structural improvements are proposed (attach a map):
5 The project site is located in the heart of the heavily visited Big Bear Village within the City of Big Bear Lake. The site serves City residents, as well as residents and visitors from multiple counties.

N/A City of Big Bear Lake No 2023 N/A (no historic structures) N/A approx. 2,000 feet of walkways and accessible ramps Yes public ROW adjacent to 0308-183-21 and 0308-184-08 N/A- public ROW 2024 N/A N/A (no building improvements) Public Construction Program Application Fiscal Year –
Exhibit 4: Priority Needs:

Complete the table below by answering “Yes” or “NO”.

Public Facility’s Needs: Yes/ No:

Senior Center Improvements
Community Center Improvements
Child Care Center Improvements
Youth Center Improvements
Park & Recreation Improvements
Social Care Facility Improvements
Code Enforcement Needs
Code Enforcement
Demolition and Clearance
Blight Abatement
Infrastructure Needs
Water and Sewer Improvements
Drainage Improvements
Street Improvements
Sidewalk Improvements
Commercial/ Industrial Infrastructure Development
Accessibility Needs
Removal of Architectural Barriers
Historic Preservation Needs:

Historic Preservation Improvements
Other:
6 2024 Yes No No No No No No No Yes No No No No No Yes No No No No No No 2023 Construction Program Application Fiscal Year –
Exhibit 4: Priority Needs (continued)
HUD Demographics: (Please indicate Yes/No)
• Does this project help prevent homelessness?
• Does this project help the homeless?
• Does this project help those with HIV or AIDS?
• Does this project primarily help persons with disabilities? Why this project is considered a priority?
Why this project is needed, Site the evidence to substantiate the need? Why must this proposed project be funded now versus receiving funding in future years?
What are the ramifications if this project is not recommended for funding in this fiscal year?
7 No
Safety risks will be increased and City would need to find other funding sources to complete the project on time.

No
The existing walkway and lack of complete network poses a safety risk and causes architectural barriers to disabled persons.

Yes 2024
The project removes architectural barriers caused by missing or inaccessible walkways and replaces them with ADA compliant concrete.
2023
Current walkway poses a potential for injury or accidents due to lack of inclusive access.

Potential closure of walkways if safety risks worsen.

No
Construction Program Application Fiscal Year –
What is the project’s population to be served?
What is the projects accomplishment level?
Summarize the Scope of Work; include in your summary the number of units or activities the project will complete with CDBG funds.

Describe how the project preserves a low and moderate-income neighborhood, or provides other community benefits.
8 The City's population is 5,189 and the Big Bear Valley's population is approximately 19,000.On peak weekends and holidays, the Big Bear Valley serves over 100,000 visitors from Southern California and beyond. The Big Bear Village is a key and popular desitination for those visitors.
2023 2024
The project benefits the overall community by ensuring consistent accessibility in a highly utilized area of a key public destination within the City.

The project will provide accessible walkways and expand ADA connectivity in a heavily utilized area of the City upon completion.

Replace approximately 2,000 feet of paths with ADA-compliant concrete walkways and ramps.

Construction Program Application Fiscal Year –
Exhibit 5: Project Budget & Sources
Provide the estimated financial data for the project as requested below for the appropriate project group. Costs should be based on the best information available. When preparing this data, consider the following factors: (a) project should be completed in one phase if possible, or if phased, operational capability of the phases should be independent of each other: (b) a phased project should be prioritized and broken into distinct parts, with estimated cost and priority for each part; (c) apply federal prevailing wage rates to construction projects over $2,000.

Project Budget
SB County Share ($): Other Source ($):

Architectural and
engineering services
Site acquisition
Local Review application
Construction
Other:

Total
Overall Total Project Cost: (CDBG Share + Other Source) 9 $35,000.00 $275,000.00 $35,000.00 $240,000.00 $240,000.00 $0.00 $0.00 2023 $0.00 2024 City Funding Construction Program Application Fiscal Year –
Exhibit 5A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.

City Amount Requested ($)
(This amount should match the grand
total requested from CDBG Share)
10 Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.

Source of
Funding:

Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:

Total Leveraging Funds
Big Bear
$0.00
2023 $35,000.00 2024
$0.00
Construction Program Application Fiscal Year –
Exhibit 6: Proposed Goals and Milestones
Explain how the project will meet contract goals and milestones. For example, project expenditures and performance/accomplishment goals of 40% by September 30th, 50% by December 31st, 80% by March 31st, and 100% by June 30th.

Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of
Reimbursement:

Amount ($):

Total Reimbursement:
11 $35,000.00 $35,000.00 10/31/2024 $0.00 2023 2024 08/01/2024 Project design by June 30, 2023; construction completed by June 30, 2024.

Construction Program Application Fiscal Year –
EXHIBIT 7: Agency Capacity Narrative
(Non-Profit Organizations Only)
• Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.
• Describe your agency’s experience in administering government and/or public funds. • Describe your method to sustain project viability over the multi-year process if funding decreases.

INSTRUCTIONS: Complete the table below by marking “YES” or “NO to the questions listed below.

Question: Yes/ No
Example: Have you received federal funds in the past five years? Yes In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the IRS, the Secretary of State, the State Attorney General, or the Franchise Tax Board?
Has your organization been sued in the last five years? Are any of your managers or staff with fiscal responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any court against your organization or Executive Director the last five years? Does your organization currently have any unresolved fiscal, reporting, or program issues with any of its funding sources?
12 No No No
The project will be funded through General Funds and other funds since it is a 5-year priority.

Project management will be overseen by the Director of Public Services, design services will be done by the Associate Engineer. Staff has over 15 years experience and includes state licensed engineers.

No
2023 2024
No
The City manages multiple grant-funded projects every year, including state and federal grants, such as Federal Lands Access Program (FLAP), Active Transportation Program(ATP), Transportation Development Act (TDA), Per Capita Parks Program, etc.

Construction Program Application Fiscal Year –
Exhibit 8: Civil Rights Laws Compliance And HUD Good Standing Answer the following questions:

Has your organization been a past recipient of assistance under a HUD McKinney Act program or the HUD Single Family Property Disposition Homeless Program? If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program?
If you answered “Yes”, please explain the circumstances and outcome below.

Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD-approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of 1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please attach a brief description.
13 2023 No No 2024
14 E-Signature Authorization
San Bernardino County
Community Development and Housing Departmemt
Community Development Block Grant
Martha Zepeda
Deputy Executive Officer
In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an original wet signature must be filed with the San Bernardino County Community Development and Housing (CDH) in order for the applicant to electronically sign the Community Development Block Grant (CDBG) application documents online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee (with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.

Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to enter into agreements on behalf of the below-listed applicant. CDH may rely on the receipt of such agreements executed and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization Agreement, I authorize the CDH to accept, via electronic submission, documents submitted from the below-listed applicant as required by the CDH's CDBG - Funding Application.

I understand that CDH may change the CDBG application system from time to time. I agree that the below-listed applicant will electronically sign all documents requiring a signature related to the CDBG funding application.

My signature on this form certifies that:

I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand that any information and documents submitted using my name is electronically certifying my signature. I understand that I am legally bound, obligated, and responsible by use of my electronic signature as much as I would be by my handwritten signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDH immediately, upon discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and that I will not delegate it or share it with any individual.

This request is effective immediately upon receipt by the CDH and will remain in effect until the end of the - CDBG funding cycle or I choose to cancel this request via written notification to the CDH. I understand that it is my responsibility to update and/or cancel this request under all circumstances, including my departure or terminated association with the below-listed applicant.

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Non-discrimination
This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion, or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for by this grant.

Accountability
We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only on eligible costs; to keep complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses to the County, if requested, by the required date.

We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and regulations to the fullest extent possible.

Non-collusion
This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named; the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from submitting a proposal; the proposer has not in any manner sought by collusion to secure for him/herself an advantage over any other proposer.

Applicant Information
Agency Name: Federal Tax ID No.:

Mailing Address: Phone No.:

Email Address: Fax No:

Authorized Signature
Print Name: Print Title:

Signature: Date:
- Application
Please send the signed copy of this one page agreement to:

San Bernardino County Community Development and Housing Department 215 North D Street, Suite 302, San Bernardino, CA 94215-0043 Attn: CDBG Application
[email protected] Po Box 10,000 2023 2023 2023 Erik Sund, City Manager Erik Sund 95-3603975 12/06/2022 (909) 866-6766 City Manager 2024 2024 2024 (909) 866-5831 City of Big Bear Lake City of Big Bear Lake Construction Program Application Fiscal Year -
Maintenance and Operations Agreement
Please keep in mind the Maintenance and Operations cost is ineligible for CDBG funds.

All capital improvements or facilities will require a Maintenance and Operation (M & O) contract. The MAINTENANCE AND OPERATION COMMITMENT must be signed by a representative of the M & O entity with authority to obligate the organization.
1) MAINTENANCE AND OPERATION COMMITMENT: The governing body of the below named public, quasi-public, or non-profit entity has the financial capacity and is willing to assume the Maintenance and Operation (M & O) responsibility and costs associated with the indicated community development project. This body has reviewed the "Estimated Annual Maintenance and Operation Budget" part of this section. To the best of this body's ability, it has determined this budget to be a true and accurate estimate of the annual M & O costs for the proposed project.

It is understood that without a commitment for maintenance and operation, the indicated project may not be considered for funding under the Community Development Block Grant program. Should this project be funded, a formal M & O contract shall be written and signed before any funds can be released.

NOTE: The Maintenance and Operation cost for capital improvements and facilities are not eligible for CDBG funding.

Proposed Project:

Legal/ Incorporated Name of Prospective M&O Entity:

Address:

Federal I.D. Number of M&O Entity:

Signature: ____________________________________ Title: _____________________ Print Name: ___________________________________ Date:
15 95-3603975 12/06/2022 2023 2024 City of Big Bear Lake Erik Sund Big Bear Lake Village Accessibility Improvements 39080 Big Bear Blvd. Erik Sund City Manager Construction Program Application Fiscal Year -
Maintenance and Operations Expenses
Utilities Amount ($):

Electric
Water
Gas
Telephone
Disposal Service
Other:

Sub-Total
Materials
Janitorial Supplies
Office Supplies
Recreational Supplies
Ground Supplies
Other:

Sub-Total
Maintenance – Capital Improvements
Building Repair
Maintenance of Equipment
Improvements to Property
Other:

Sub-Total
Insurance
Liability
Fire
Other:

Sub-Total
16 $0.00 $0.00 $0.00 2023 $0.00 $0.00 2024 $0.00 $0.00 $0.00 $0.00 $0.00 Construction Program Application Fiscal Year -
Personnel
Maintenance
Secretary
Administrator
Program Staff
Other:

Sub-Total
M& O Annual Expense Total
List out all sources and liabilities such as budget sources, membership, user fees, etc.

Revenue Sources: Amount ($):

Budgeted Revenue Total
Assets/ Liabilities Amount ($):

Budgeted Revenue minus M&O Expense
17 2024 $0.00$0.00 $0.00 2023 $0.00
Construction Program Application Fiscal Year -
CDBG Application Checklist
(Non-Profit Agency Only)
Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 387-4705 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget o List of agency’s Board of Directors, including names and addresses o Proof of existing non-profit/tax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board)
o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agency’s must be Registered in the System of Award Management (SAM) website. Agency cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.

If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file.
18 2023 2024
Public Services Program Application Fiscal Year –
San Bernardino County
Fiscal Year -
PublicServices ProgramApplication
The following documents must be submitted in the order listed, please be sure to submit all attachments with your application.

Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Community Needs and Target Population
Exhibit 4: Project Budget & Sources
Exhibit 5: Performance & Outcomes
Exhibit 6: Agency Capacity Narrative
Exhibit 7: Civil Rights Laws Compliance and HUD Good Standing Exhibit 8: Signature and Assurances
Application Checklist
_______________
Log Number
(Office Use Only)
1 ✔
2023 2024 ✔
2024 ✔
✔
✔
BBLK23PS-049 ✔
✔
✔
2023 ✔
Public Services Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:

Organization Address:

City/State/Zip:

Phone:

Fax:

Email:

Applicant Type:

Authorized Person Name:

Authorized Person’s Title:

Address:

City/State/Zip:

Phone:

Fax:

Email:

Application Contact Person’s Name:

Application Contact Person’s Title:

Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates. 2 Big Bear Lake / CA / 92315 Executive Director 2024 909-878-2326 909-878-2326 909-878-8279 Big Bear Lake / CA / 92315 PO Box 1649 PO Box 1649 Executive Director Megan Meadors Megan Meadors BVCHD Mom & Dad Project Our mission is to provide full spectrum education and resources for everyone involved in raising a child. Our purpose is to help families stay safe, and to become healthy, thriving members of our community. Population Served. We currently serve the rural area of Big Bear, including but not limited to Big Bear Lake, Big Bear City, Sugarloaf, Lake Williams, Baldwin Lake, Fawnskin and Moonridge. Number of years serving population. We have been serving our community’s most vulnerable population since our inception in 2001. Supportive services, their funding sources and start/end dates: The Mom & Dad Project is a program run under the umbrella of the area’s only hospital. We receive 65% of our funding through grants, State and Foundation. Current funding:
2023 [email protected] [email protected] 909-878-8279 Public Services Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:

Project Address:

County Supervisorial District where project will be located:
1 st District 2nd District 3
rd District 4th District 5th District
If you are requesting funds for an existing CDBG project, provide prior CDBG project number.

Will this project provide an opportunity to hire minority-owned and women owned businesses? If YES, describe what actions will be completed to implement such subcontracting plans to monitor this component of the proposed project. If NO, discuss why and what actions are being taken to encourage minority-women businesses to apply for this project. 3 If this is an Expansion of Service to previously funded CDBG project, please explain how this is an expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning to serve 100 units of service)
Is this a New Public Service Project, or request to expand services to an existing CDBG project? Yes
Our Latino Outreach Coordinator is working directly with minority women in the area of parenting education and attainment of resources to ensure that their families are safe and stable. In 2020-21,68% of our clients were women, so we work with women, we also work with minority women. Our Latino Outreach Coordinator is a woman, as well as 9 of our 11 employees.
2024 X
The Mom & Dad Project will use CDBG funding to fund hours for our Latino Outreach Coordinator. This service is an expansion of our existing services, by allowing all our services and classes to now be offered in Spanish. The funds will be used to fund direct service hours to our Spanish speaking population.
2023
Public Services Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the proposed project.

Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.

Create, Maintain and Grow Jobs and
Economic Value in the County.

Improve County Government Operations.

Operate in a Fiscally-Responsible and
Business-Like Manner.

Ensure Development of a Well-Planned,
Balanced, and Sustainable County.

Maintain Public Safety.

Provide for the Health and Social Services
Needs of County Residents.

Pursue County Goals and Objectives by
Working with Other Governmental
Agencies.

Provide a brief narrative of how your project meets the Countywide Vision:
4 Yes Yes 2024 Yes Yes Yes Yes
The Mom & Dad Project is meeting the County Wide vision by working with families in the mountains to provide a community where they are safe, healthy, educated, and that they have the resources to meet their needs and live the best life has to offer. We work with families from diverse backgrounds to help them attain economic stability, emotional, and physical stability. We believe in a community where residents are valued, and system where we work collaboratively to meet the needs of our residents. We do not do our work alone, we work collaboratively with systems and programs to ensure families have what they need to be successful in life.

Yes Yes 2023
Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population
Community Needs Target Population
Public Service
Needs:

Yes/No Proposed Community: Yes/No
Senior Services Low and Moderate Persons
Handicapped
Services
Low and Moderate
Households
Youth Services Abused Children
Child Care
Services
Handicapped Persons
Transportation
Services
Illiterate Persons
Substance Abuse
Services
Homeless Persons
Employment
Training
Migrant Farm Workers
Health Services Elderly People
Lead Hazard
Screening
Crime
Awareness
5 City/Target Area of Project Beneficiaries
Participating Cities: (i.e Redlands, Colton, Yucaipa)
Yes
We currently serve the rural area of Big Bear, including but not limited to Big Bear Lake, Big Bear City, Sugarloaf, Lake Williams, Baldwin Lake, Fawnskin and Moonridge.

NoYes Yes Yes Yes 2024 Yes Yes No Yes No Yes Yes No Yes2023 No Yes Yes Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population (continued) Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed):

HUD Demographics: (Yes/No)
 Does this project help prevent homelessness?
 Does this project help the homeless?
 Does this project help those with HIV or AIDS?
 Does this project primarily help persons with disabilities? Summarize the description of your project to include 1) priority, 2) sub-activity, 3) population(s) to be served, and 4) accomplishment level, and 5) services to be provided. 6 Yes 2024 Yes
The BVCHD Mom & Dad Project’s priority is to serve adults who are involved in the life of a child. We primarily see parents and caregivers of children 0-5 years old. But due to our diversification of funding we are able to service parents and caregivers of any age child. Our priority is to stop child abuse and neglect by aiming at preventative services to help reduce the rate or abuse and neglect and also reduce the rate of recidivism.We are a program run under the local hospital so we work eagerly to connect ideas of health to all aspects of living, physical and emotional. We have many activities and programs that go on through the year. In addition to parenting classes and workshops, we also operate a Resource Center, Diaper Closet, a Nurturing Father Program, Women Infants and Children (WIC), Comprehensive Prenatal Services Program (CPSP), and dental screenings and exams. We are listed in the Funders Alliance report of 2018-2019 as a promising initiative. We have never defaulted on a contract and have been successful at accomplishing all our outcomes and goals as outlined in various proposals.We are requesting money from CDBG to continue to fund one of our Community Educators to continue to provide our classes in Spanish. The funding will go directly toward direct services to clients.

No
The community of Big Bear is an isolated mountain community, the geographic boundaries are the 3 main roads leading into and out of the main valley. The residents that reside in Big Bear live in one of the above communities:
2023 No
Public Services Program Application Fiscal Year –
Describe how this project meets the priority population and activities selected.

Explain why this project is needed and what evidence can you substantiate the need.

Describe what gaps of service in the county this project fills.

What are the critical factors for the success of your project (include both financial and human resources)? For instance, is this the only funding for this project? What happens if funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff involved with the project if there is project turnover? Please address any factor that is critical to project success.
7 Parents and Caregivers in our community need our services to reduce risk of abuse and neglect, reduce feelings of isolation and depression, reduce stressors in the home such as lack of heat, water, electricity, food, and other basic needs, that potentially lead to child abuse and neglect. We continue to be the only Parenting Education and Resource Center for parents (English and Spanish speaking) and caregivers in Big Bear. 2024
We serve the gap in Big Bear by being the only parenting education and resource center. We provide access to care through our insurance specialist, and our warm hand off referral to the family health clinic. We also offer WIC services, dental program, a diaper closet, post partum support groups, Daddy Boot Camp, childbirth education, in English and Spanish. The Mom & Dad Project offers a concrete support system in times of need, linkage and referrals vital to insuring that families are safe, healthy and thriving members of our community.

The Mom & Dad Project receives funding from a diversified group of funders, contracts, individual donors, and fundraising activities. The funding from the CDBG currently extends our parenting education and resource efforts to parents and caregivers who are monolingual Spanish. CDBG funding is matched by additional funders to continue to make these crucial parenting education and resource's available to Parents and Caregivers. If these funds were not provided to The Mom & Dad Project, services for this specific demographic would no longer be available.

The Mom & Dad Project serves 87% low to moderate income clients. We are housed in the areas only Family Health Center. We partner with them to establish a medical and dental home, as well as provide mental health, counseling services, along with our parenting education and resources. We also provide case management which targets housing, education, basic needs, and any other relevant services necessary to provide stability. 2023
Public Services Program Application Fiscal Year –
Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs
Total Project Budget Cost: (CDBG Share + Other Source)
8 $10,524,300.00 $10,573,700.00 2024 $3,500.00 $10,568,700.00 $5,000.00 2023 $20,000.00 $900.00 $20,000.00 $5,000.00 Public Services Program Application Fiscal Year –
Exhibit 4A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.

City Amount Requested ($):
(This amount should match the grand
total requested from CDBG Share)
9 Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.

Source of
Funding:

Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:

Total Leveraging Funds
$10,000.00 07/01/2023 2024 grant 07/01/2023 Big Bear $149,643.00 grant $5,000.00 $98,523.00 07/01/2023 2023 $41,120.00 grant Public Services Program Application Fiscal Year –
Exhibit 5: Performance and Outcomes
Definitions:

Unduplicated Clients: The number clients/persons projected to be served during the program year (e.g. 25 clients, 50 seniors):

Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=250 units of service):

Complete the chart below with the number of Duplicated and Unduplicated Clients to be served.
• In column 1 identify activities that will be completed (e.g. intervention, counseling, and case management).
• In column 2 indicate the number of Unduplicated Clients to be served. • In column 3 identify the number of Duplicated Clients to be served.

Activities to be Completed (1) Unduplicated
Clients to be
Served (2)
Duplicated Clients
projected to be
served (3)
Performance and Outcomes, answer the following narrative questions using minimum funds request.

Indicate a timeline of services provided to client(s) in order to meet project outcome(s).

Describe how your agency determines client(s) success.

Describe your methodology to evaluate project outcomes. 10 Resources/Referrals 2024 Case Management
The services provided by The Mom & Dad Project will begin July 1st 2022, and will be completed by June 30th 2023. The curriculum is set to work in quarters and we very rarely have any carry over clients
250
The Mom & Dad Project uses a pre, mid and post test to measure risk category and learning success. In 2021-2022, after completing a 16-week class, 87% of our clients moved out of the “at risk” category.
2400
We use a database called the Family Development Matrix to track and evaluate outcomes for case management and Parenting Education.
150 150 2023 Parenting Education 150 450
Public Services Program Application Fiscal Year –
Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months (July 1, – June 30, ). For example, project expenditures and performance/ accomplishment goals of 40% by November 30th, 50% by December 31st, 80% by March 31st, and 100% by June 30th.

Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of Reimbursement: Amount ($):

Total Reimbursement:
($)
11 2024 2024 $5,000.00
The Mom & Dad Project spends a percentage of their budget on a monthly bases, based on best practices, prior knowledge and a best evaluation. The budget is evaluated on a monthly basis to ensure that we are on target for spending and to see if we need to make adjustments. Cases arise when we need to spend less in one month due to weather or other factors, such as school breaks, holidays etc. We put measures in place to make sure the budget is spent in the most responsible way possible.
2023 2023 06/18/2023 $5,000.00
Public Services Program Application Fiscal Year –
Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.

Describe your agency’s experience in administering government and/or public funds.

Describe your method to sustain project viability over the multi-year process if funding decreases.

Instructions: Complete the table below by marking “YES” or “NO” to the questions listed below.

Question:

Example: Have you received federal funds in the past
five years? Yes
In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the IRS, the
Secretary of State, the State Attorney General, or the
Franchise Tax Board?
Has your organization been sued in the last five years? Are any of your managers or staff with fiscal
responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any
court against your organization or Executive Director the last five years?
Does your organization currently have any unresolved
fiscal, reporting, or program issues with any of its funding sources?

YES/ NO
12 2023 2024
Public Services Program Application Fiscal Year –
EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing Answer the following questions.

Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD-approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of 1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please attach a brief description.
13 2023 2024
E-Signature Authorization
San Bernardino County
Community Development and Housing Departmemt
Community Development Block Grant
Martha Zepeda
Deputy Executive Officer
- Application
In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an original wet signature must be filed with the San Bernardino County Community Development and Housing (CDH) in order for the applicant to electronically sign the Community Development Block Grant (CDBG) application documents online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee (with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.

My signature on this form certifies that:

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Applicant Information
Agency Name: Federal Tax ID No.:

Mailing Address: Phone No.:

Email Address: Fax No:

Authorized Signature
Print Name: Print Title:

Signature: Date:

Please send the signed copy of this one page agreement to:

San Bernardino County Community Development and Housing Department 215 North D Street, Suite 302, San Bernardino, CA 94215-0043 Attn: CDBG Application
14 BVCHD Mom & Dad Project Megan Meadors, Program Director 2024 2024 2024 12/07/2022 Megan Meadors Program Director Program Director [email protected] (310) 780-5248 (310) 780-5248 2023 2023 2023 PO Box 1649 Big Bear Lake Ca 92315 Public Services Program Application Fiscal Year –
CDBG Application Checklist
(Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 387-4705 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget o List of agency’s Board of Directors, including names and addresses o Proof of existing non-profit/tax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board) o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award Management (SAM) website.

Agency cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.

If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file. 15 2023 2024
Public Services Program Application Fiscal Year –
San Bernardino County
Fiscal Year -
PublicServices ProgramApplication
The following documents must be submitted in the order listed, please be sure to submit all attachments with your application.

Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Community Needs and Target Population
Exhibit 4: Project Budget & Sources
Exhibit 5: Performance & Outcomes
Exhibit 6: Agency Capacity Narrative
Exhibit 7: Civil Rights Laws Compliance and HUD Good Standing Exhibit 8: Signature and Assurances
Application Checklist
_______________
Log Number
(Office Use Only)
1 ✔
2023 2024 ✔
2024 ✔
✔
✔
BBLK23PS-036 ✔
✔
✔
2023 ✔
Public Services Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:

Organization Address:

City/State/Zip:

Phone:

Fax:

Email:

Applicant Type:

Authorized Person Name:

Authorized Person’s Title:

Address:

City/State/Zip:

Phone:

Fax:

Email:

Application Contact Person’s Name:

Application Contact Person’s Title:

Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates. 2 Big Bear Lake / CA / 92315 Student Services Liaison 2024 909-866-4631 909-866-4631 909-866-2040 Big Bear Lake / CA / 92315 PO Box 1529 42271 Moonridge Road Executive Director, Business Services and Classified Personnel Linda Rosado Shonda Szabo Bear Valley Unified School District Mission: Educate, Inspire and prepare all students by creating innovative learning environments where students can strive academically, contribute to society and lead healthy purposeful lives. Purpose: to provide students with social and emotional supports to reduce the effect of poverty, homelessness, family stress, trauma and mental health symptoms.

Population: all children attending Bear Valley Unified School District (BVUSD). Number of Years: 70 Supportive Services: identification, outreach & linking students experiencing homelessness and/or effects of poverty with health, mental health, social services & basic needs resources in the community. Sustain services through community partnerships & collaborative case management. BVUSD funds the Student Support Program through district general funds, community donations & other grants. Funding & donations have been established for over 12 years and are ongoing.
2023 [email protected] [email protected] Public agency (School District) 909-866-2040 Public Services Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:

Project Address:

Will this project provide an opportunity to hire minority-owned and women owned businesses? If YES, describe what actions will be completed to implement such subcontracting plans to monitor this component of the proposed project. If NO, discuss why and what actions are being taken to encourage minority-women businesses to apply for this project. 3 If this is an Expansion of Service to previously funded CDBG project, please explain how this is an expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning to serve 100 units of service)
Is this a New Public Service Project, or request to expand services to an existing CDBG project? No
No, this project will be used to support and enhance services already offered by Bear Valley Unified School District.
2024 The prior project number is BBLK 21PS-014 Student Support Program X We have received this funding in the past. We will continue to provide similar services as previous years, providing resources and helping families with basic needs. In addition, we continue to work on beginning a laundry service for our families that do not have easy or affordable access to laundry facilities.
42271 Moonridge Road, Big Bear Lake, CA 92315 Expansions of Service to an Existing Project 2023 Public Services Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the proposed project.

Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.

Create, Maintain and Grow Jobs and
Economic Value in the County.

Improve County Government Operations.

Operate in a Fiscally-Responsible and
Business-Like Manner.

Ensure Development of a Well-Planned,
Balanced, and Sustainable County.

Maintain Public Safety.

Provide for the Health and Social Services
Needs of County Residents.

Pursue County Goals and Objectives by
Working with Other Governmental
Agencies.

Provide a brief narrative of how your project meets the Countywide Vision:
4 Yes No 2024 Yes Yes NoYes
Bear Valley USD meets the Countywide Vision by valuing the diverse population that resides in the geographically isolated mountain community of Big Bear Valley. Our services support a high-quality education; promote community health with access to health and mental health services; promote public safety through outreach, identification and implementation of supports for homeless and poverty impacted children and families. We work collaboratively with mental health, law enforcement, social services agencies, and community-based organizations and churches to offer a network of assistance for all children and families.

Healthy families are vital to a healthy Big Bear community - a four season destination in San Bernardino County.

Yes Yes 2023
Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population
Community Needs Target Population
Public Service
Needs:

Yes/No Proposed Community: Yes/No
Senior Services Low and Moderate Persons
Handicapped
Services
Low and Moderate
Households
Youth Services Abused Children
Child Care
Services
Handicapped Persons
Transportation
Services
Illiterate Persons
Substance Abuse
Services
Homeless Persons
Employment
Training
Migrant Farm Workers
Health Services Elderly People
Lead Hazard
Screening
Crime
Awareness
5 City/Target Area of Project Beneficiaries
Participating Cities: (i.e Redlands, Colton, Yucaipa)
No
City of Big Bear Lake and surrounding unincorporated areas of Big Bear City, Sugarloaf, Erwin Lake, Lake Williams, Baldwin Lake, Fawnskin and Forest Falls.

NoYes No Yes Yes 2024 No No No Yes No No Yes Yes No2023 No Yes Yes Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population (continued) Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed):

HUD Demographics: (Yes/No)
 Does this project help prevent homelessness?
 Does this project help the homeless?
 Does this project help those with HIV or AIDS?
 Does this project primarily help persons with disabilities? Summarize the description of your project to include 1) priority, 2) sub-activity, 3) population(s) to be served, and 4) accomplishment level, and 5) services to be provided. 6 Yes 2024 Yes
Priority groups are McKinney-Vento (homeless) youth & low income students receiving free/reduced meals. BVUSD supports the basic needs of our students & families with grocery cards, school supplies, clothing, backpacks, shoes & snow boots, socks, underwear & hygiene items. Students/families are referred to community resources such as food banks, health, mental health, social services & thrift stores. The Student Support Program Liaison/Clerk will lead/participate in established community partnerships including the Bear Valley Community Collaborative, Holiday Giving Collaborative and Mountain Homeless Coalition meetings to sustain resources. Over 400 students/family members will receive community food baskets at Thanksgiving & Christmas. Up to 250 children/youth will receive gifts/clothing/toys at Christmas. BVUSD supports daily attendance & builds programs to support students as they prepare for a career &/or post-secondary education. In addition, field trips to explore career opportunities & colleges will be offered. BVUSD continues to plan for laundry service for MKV families.

No
Students attending the Bear Valley Unified School District in Big Bear Valley and remote community of Forest Falls.
2023 No
Public Services Program Application Fiscal Year –
Describe how this project meets the priority population and activities selected.

Explain why this project is needed and what evidence can you substantiate the need.

Describe what gaps of service in the county this project fills.

What are the critical factors for the success of your project (include both financial and human resources)? For instance, is this the only funding for this project? What happens if funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff involved with the project if there is project turnover? Please address any factor that is critical to project success.
7 Bear Valley USD’s Student Support Program (SSP) identifies and outreaches to all students qualifying for McKinney-Vento homeless services or are affected by poverty. 71% of enrolled students live in poverty indicating a very high level of need. Big Bear lacks county Transitional Assistance Dept. and Workforce Dev. Dept. resources for families. SSP links students/families to community based resources and basic needs.
2024
Bear Valley is an isolated, mountain resort community of about 18,000 residents in the San Bernardino Mountains, 45 mountain miles from county services in San Bernardino. We have no Transitional Assistance Dept. or Workforce Dev. Dept. 1 day per week of public health & limited bus service off the mountain. Families in poverty survive on seasonal jobs, lack insurance and have limited access to cash aid & welfare support. Big Bear agencies and Bear Valley USD collaborate to meet residents’ needs through coordinated referrals to health, mental health and social services.

BVUSD’s Student Support Program has outreached, identified, & offered services to homeless students & those living in poverty for over 12 years. This program facilitates Community Collaborative Meetings to maintain a referral network of supports & basic needs items. The district is committed to maintaining this program to meet student & family needs through collaborative community resources. The Student Support Program is sustained with district funds, American Rescue Plan (ARP) funds for homeless children and youth, McKinney-Vento funds & community donations.

Bear Valley USD has 2,163 students & has identified 187 students as qualifying for McKinneyVento homeless services as of December 2022. We enrolled 1,537 (71%) students in federal Free & Reduced Meal Program. Students challenged by homelessness and poverty are at risk of school failure, increased mental health issues & behavioral problems. Helping this population with supports & services meets basic needs & increases success. 2023
Public Services Program Application Fiscal Year –
Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs
Total Project Budget Cost: (CDBG Share + Other Source)
8 $46,199.00 2024 $5,000.00 $41,199.00 2023 $41,199.00 $5,000.00 Public Services Program Application Fiscal Year –
Exhibit 4A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.

Source of
Funding:

Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:

Total Leveraging Funds
2024 ARP I & ARP II Grant Big Bear $41,199.00 $5,000.00 09/01/2022 2023 $41,199.00 Public Services Program Application Fiscal Year –
Exhibit 5: Performance and Outcomes
Definitions:

Unduplicated Clients: The number clients/persons projected to be served during the program year (e.g. 25 clients, 50 seniors):

Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=250 units of service):

Indicate a timeline of services provided to client(s) in order to meet project outcome(s).

Describe how your agency determines client(s) success.

Describe your methodology to evaluate project outcomes. 10 Facilitate Community Meetings to sustain service partnerships. 2024 Link to basic needs & community services.

Student/family interventions are conducted on an ongoing basis. Gift cards, clothing and school supplies are provided as needed. Food baskets and gifts are distributed during the holidays.
1000
Success is based on the number of students identified, receiving services, engaged and regularly attending school and by sustained community partnerships with local service clubs and organizations.
250
Analyze the number of students identified and receiving support of school supplies, gift cards, basic needs, food, clothing and gifts.
500 200 2023 Identification of homeless students. 250 350 Public Services Program Application Fiscal Year –
Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months (July 1, – June 30, ). For example, project expenditures and performance/ accomplishment goals of 40% by November 30th, 50% by December 31st, 80% by March 31st, and 100% by June 30th.

Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of Reimbursement: Amount ($):

Total Reimbursement:
($)
11 2024 2024 $5,000.00 06/01/2024 $2,500.00
BVUSD expects to expend 50% of the funds by December, with the remaining 50% to be expended from January-June. Identification & resources are provided year round to families in need.
2023 2023 12/01/2023 $2,500.00
Public Services Program Application Fiscal Year –
Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.

Describe your agency’s experience in administering government and/or public funds.

Describe your method to sustain project viability over the multi-year process if funding decreases.

Instructions: Complete the table below by marking “YES” or “NO” to the questions listed below.

Question:

YES/ NO
12 2024
N/A-not a non-profit organization
2023
Public Services Program Application Fiscal Year –
EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing Answer the following questions.

Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD-approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of 1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please attach a brief description.
13 2024 No 2023 No
E-Signature Authorization
San Bernardino County
Community Development and Housing Departmemt
Community Development Block Grant
Martha Zepeda
Deputy Executive Officer
- Application
In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an original wet signature must be filed with the San Bernardino County Community Development and Housing (CDH) in order for the applicant to electronically sign the Community Development Block Grant (CDBG) application documents online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee (with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.

My signature on this form certifies that:

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Applicant Information
Agency Name: Federal Tax ID No.:

Mailing Address: Phone No.:

Email Address: Fax No:

Authorized Signature
Print Name: Print Title:

Signature: Date:

Please send the signed copy of this one page agreement to:

San Bernardino County Community Development and Housing Department 215 North D Street, Suite 302, San Bernardino, CA 94215-0043 Attn: CDBG Application
14 Bear Valley Unified School District (909) 866-2040 (909) 866-2040 2024 2024 2024 12/06/2022 Linda Rosado Executive Director, Business Services & Classified Personnel Executive Director, Business Services & Classified Personnel [email protected] (909) 866-4631 (909) 866-4631 2023 2023 2023 P O Box 1529 Public Services Program Application Fiscal Year –
CDBG Application Checklist
(Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 387-4705 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget o List of agency’s Board of Directors, including names and addresses o Proof of existing non-profit/tax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board) o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award Management (SAM) website.

Agency cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.

Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Community Needs and Target Population
Exhibit 4: Project Budget & Sources
Exhibit 5: Performance & Outcomes
Exhibit 6: Agency Capacity Narrative
Exhibit 7: Civil Rights Laws Compliance and HUD Good Standing Exhibit 8: Signature and Assurances
Application Checklist
_______________
Log Number
(Office Use Only)
1 2023 2024 2024 BBLK23PS-024 2023
Public Services Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:

Organization Address:

City/State/Zip:

Phone:

Fax:

Email:

Applicant Type:

Authorized Person Name:

Authorized Person’s Title:

Address:

City/State/Zip:

Phone:

Fax:

Email:

Application Contact Person’s Name:

Application Contact Person’s Title:

Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates. 2 Big Bear Lake / CA / 92315 Grant and Marketing Manager 2024 909-866-1546 909-866-1546 Big Bear Lake / CA / 92315 41943 Big Bear Blvd 41943 Big Bear Blvd Program Director Quinton Page Sarah Garrison DOVES of Big Bear Valley, Inc DOVES mission is Offering intervention, education, and prevention services to those affected by domestic violence as they build safe and healthy lives. We have been providing programs and services to the Bear Valley community since 1982. Services provided include:
intervention, prevention and education programs. Approximately 61% of the clients we serve are ages 19-54; 88% are females; 57% are Caucasian; 25% are Latino and 15% are Black/African American. Our funding sources come from federal, state and local grants as well as donations/fundraisers and our thrift store.
2023 [email protected] [email protected] Public Service Public Services Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:

Project Address:

Will this project provide an opportunity to hire minority-owned and women owned businesses? If YES, describe what actions will be completed to implement such subcontracting plans to monitor this component of the proposed project. If NO, discuss why and what actions are being taken to encourage minority-women businesses to apply for this project. 3 If this is an Expansion of Service to previously funded CDBG project, please explain how this is an expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning to serve 100 units of service)
Is this a New Public Service Project, or request to expand services to an existing CDBG project? Yes X
other subsidies. We will also will provide job training, including resume building and interview assistance. Approximately 61% of the clients we serve are ages 19-54; 88% are females; 57% are Caucasian; 25% are Latino and 15% are Black/African American. Because we are helping prevent homelessness, and also helping clients build independent skills, we are providing an opportunity to hire women an minorities.
2024 Transitional Living Program
n/a
41943 Big Bear Blvd, Big Bear Lake, CA 92415 New Public Service Project 2023 Public Services Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the proposed project.

Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.

Create, Maintain and Grow Jobs and
Economic Value in the County.

Improve County Government Operations.

Operate in a Fiscally-Responsible and
Business-Like Manner.

Ensure Development of a Well-Planned,
Balanced, and Sustainable County.

Maintain Public Safety.

Provide for the Health and Social Services
Needs of County Residents.

Pursue County Goals and Objectives by
Working with Other Governmental
Agencies.

Provide a brief narrative of how your project meets the Countywide Vision:
4 Yes Yes 2024 Yes Yes Yes Yes
Part of the mission of DOVES is to serve as the community's resource for ending domestic violence by empowering and providing safety for those who are suffering from abuse at the hands of an intimate partner. This project will enable DOVES clients to be empowered and successful in their transition into all areas of the community. This supports the part of the Countywide Vision which states "we envision a sustainable system of high-quality education, community health, public safety, housing...in which development complements our natural resources and environment.

Yes Yes 2023
Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population
Community Needs Target Population
Public Service
Needs:

Yes/No Proposed Community: Yes/No
Senior Services Low and Moderate Persons
Handicapped
Services
Low and Moderate
Households
Youth Services Abused Children
Child Care
Services
Handicapped Persons
Transportation
Services
Illiterate Persons
Substance Abuse
Services
Homeless Persons
Employment
Training
Migrant Farm Workers
Health Services Elderly People
Lead Hazard
Screening
Crime
Awareness
5 City/Target Area of Project Beneficiaries
Participating Cities: (i.e Redlands, Colton, Yucaipa)
Yes
Big Bear Lake, CA
NoYes Yes Yes No 2024 No No No Yes No Yes Yes Yes No2023 No Yes Yes Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population (continued) Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed):

HUD Demographics: (Yes/No)
 Does this project help prevent homelessness?
 Does this project help the homeless?
 Does this project help those with HIV or AIDS?
 Does this project primarily help persons with disabilities? Summarize the description of your project to include 1) priority, 2) sub-activity, 3) population(s) to be served, and 4) accomplishment level, and 5) services to be provided. 6 Yes 2024 Yes
The monies received from this grant will be used for our transitional program. This program is for clients who are actively transitioning to the community after leaving an abusive relationship. For most of these clients, this is the first time they are independently establishing a household after leaving an abusive partner. A pragmatic need surfaces repeatedly when women leave DOVES’ direct care: having enough income to pay for housing, transportation, education/training, food, clothing, and childcare. Regrettably, for some, the option to return to their abusive partner seems to be the only way they can provide for themselves and their children. Assistance to be provided will be, but not limited to: Assistance includes subsidies for rent, utilities, transportation, food and clothing, vision and dental, tuition assistance, and childcare. Other assistance includes help with job applications, help getting a driver’s license, and purchasing curriculum/resources to be used for support groups. The Transitional Program Advocate at DOVES will maintain documentation regarding each participant’s needs and track the assistance and development provided, as well as monetary value of any expense-based services. DOVES’ Executive Director will provide oversight, including managing funds expenditure, as each participant’s needs will be different and dispersal of funds will be determined by needs within limits of the annual budget for expense-based services.

No
The city of Big Bear Lake is a rural community located in Big Bear Valley in the eastern San Bernardino Mountains. It is bounded on the west by the dam, on the east by Big Bear City, and separated from the northern communities by the lake. 2023 No
Public Services Program Application Fiscal Year –
Describe how this project meets the priority population and activities selected.

Explain why this project is needed and what evidence can you substantiate the need.

Describe what gaps of service in the county this project fills.

What are the critical factors for the success of your project (include both financial and human resources)? For instance, is this the only funding for this project? What happens if funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff involved with the project if there is project turnover? Please address any factor that is critical to project success.
7 In the book by Dr. Ludy Green on economics and domestic violence, she reports that in working with women from violent homes “Many women go back to their abuser….Their responses were always: ‘I don’t have the money. I depend on my husband. He pays all the bills, so what can I do with all the children. 1 1. Green, Ludy (2014) Ending domestic violence captivity: A guide to economic freedom.
2024
Our community only has one low-income housing unit with a year wait list, so finding affordable housing in the Big Bear Valley is nearly impossible. This project is unique because it is the first of its kind to combat homelessness and domestic violence in the San Bernardino Mountain communities.

Our main funding sources are federal grants, as well as other organizational-based grants.

We are able to sustain this project with these grants and the revenues generated by our thrift store. We have adequate staff at the outreach center to maintain the viability of the project. The priority population for this grant includes men, women and their children who have left an abusive relationship. We are working on preventing homelessness by providing subsidies for rent, utilities, childcare and transportation, as well as providing group classes and one-on-one sessions with an advocate to work on specific goals.
2023
Public Services Program Application Fiscal Year –
Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs
Total Project Budget Cost: (CDBG Share + Other Source)
8 Direct Client Services $33,480.00 $103,480.00 2024 $5,000.00 $98,480.00 $0.00 $65,000.00 2023 $5,000.00 Public Services Program Application Fiscal Year –
Exhibit 4A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.

Source of
Funding:

Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:

Total Leveraging Funds
07/01/2022 2024 Thrift Store Funds California Office of Emergency Services Big Bear $98,480.00 $5,000.00 07/01/2022 2023 $30,849.00 $67,631.00 Public Services Program Application Fiscal Year –
Exhibit 5: Performance and Outcomes
Definitions:

Unduplicated Clients: The number clients/persons projected to be served during the program year (e.g. 25 clients, 50 seniors):

Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=250 units of service):

Indicate a timeline of services provided to client(s) in order to meet project outcome(s).

Describe how your agency determines client(s) success.

Describe your methodology to evaluate project outcomes. 10 Group classes for transitional clients 2024 Counseling for transitional clients During a 24 month period, months 1-12 up to 33% of clients income will be subsidized; months 12-18 up to 20% of income will be subsidized; months 18-24 up to 10% of income will be subsidized; months 24 + 0%
20 DOVES measures client's success on safety and self-improvement. 20 Clients will meet with a DOVES advocate on a bi-weekly schedule to discuss goals to establish independent living.
1010 2023 Subsidies for rent/utilities, etc 10 20
Public Services Program Application Fiscal Year –
Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months (July 1, – June 30, ). For example, project expenditures and performance/ accomplishment goals of 40% by November 30th, 50% by December 31st, 80% by March 31st, and 100% by June 30th.

Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of Reimbursement: Amount ($):

Total Reimbursement:
($)
11 2024 2024 $5,000.00
During a 24 month period, months 1-12 up to 33% of clients income will be subsidized; months 12-18 up to 20% of income will be subsidized; months 18-24 up to 10% of income will be subsidized; months 24 + 0% of income will be subsidized. 2023 2023 04/01/2023 $5,000.00
Public Services Program Application Fiscal Year –
Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.

Describe your agency’s experience in administering government and/or public funds.

Describe your method to sustain project viability over the multi-year process if funding decreases.

Instructions: Complete the table below by marking “YES” or “NO” to the questions listed below.

Question:

YES/ NO
12 No
S is governed by a 100% volunteer Board of Directors who donate countless hours to direct and guide the course of our operations.
2024 No
The Program Director will oversee the project. Our Transitional Advocate will work directly with clients to ensure goals are being met.

If funding decreases we will use our thrift store money to help sustain this project.

No 2023 No No
Public Services Program Application Fiscal Year –
EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing Answer the following questions.

Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD-approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of 1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please attach a brief description.
13 2024 No 2023 No
E-Signature Authorization
San Bernardino County
Community Development and Housing Departmemt
Community Development Block Grant
Martha Zepeda
Deputy Executive Officer
- Application
In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an original wet signature must be filed with the San Bernardino County Community Development and Housing (CDH) in order for the applicant to electronically sign the Community Development Block Grant (CDBG) application documents online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee (with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.

My signature on this form certifies that:

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Applicant Information
Agency Name: Federal Tax ID No.:

Mailing Address: Phone No.:

Email Address: Fax No:

Authorized Signature
Print Name: Print Title:

Signature: Date:

Please send the signed copy of this one page agreement to:

San Bernardino County Community Development and Housing Department 215 North D Street, Suite 302, San Bernardino, CA 94215-0043 Attn: CDBG Application
14 DOVES of Big Bear Valley, Inc. Sarah Garrison Grant and Marketing Manager 33-0109115 2024 2024 2024 12/06/2022 Sarah Garrison Grant and Marketing Manager Grant and Marketing Manager [email protected] (909) 866-1546 (909) 866-1546 2023 2023 2023 PO Box 3646 Public Services Program Application Fiscal Year –
CDBG Application Checklist
(Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 387-4705 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget o List of agency’s Board of Directors, including names and addresses o Proof of existing non-profit/tax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board) o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award Management (SAM) website.

Agency cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.

Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Community Needs and Target Population
Exhibit 4: Project Budget & Sources
Exhibit 5: Performance & Outcomes
Exhibit 6: Agency Capacity Narrative
Exhibit 7: Civil Rights Laws Compliance and HUD Good Standing Exhibit 8: Signature and Assurances
Application Checklist
_______________
Log Number
(Office Use Only)
1 ✔
2023 2024 ✔
2024 ✔
✔
✔
BBLK23PS-025 ✔
✔
✔
2023 ✔
Public Services Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:

Organization Address:

City/State/Zip:

Phone:

Fax:

Email:

Applicant Type:

Authorized Person Name:

Authorized Person’s Title:

Address:

City/State/Zip:

Phone:

Fax:

Email:

Application Contact Person’s Name:

Application Contact Person’s Title:

Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates. 2 Big Bear City / CA / 92314 Program Director, Big Bear Valley Imagination Library 2024 888-906-9998 951 264 4737 Big Bear City / CA / 92315 PO Box 2390 PO Box 2390 Executive Director Beth Wheat Beth Wheat Big Bear Lighthouse Project The Big Bear Lighthouse Project will create a child-honoring community in which respect for one another, supportive relationships and our community values can be observed and felt throughout our community. The mission is to work collaboratively with other agencies, groups, organizations and individuals to create a proactive culture shift intoner of our community's children. Serving over 20,000 citizens within the Big Bear Valley for over 10 years, The Lighthouse Project has and continues to provide cultural and educational services through grants, fundraisers and local donors. Began on May 11, 2009 with no end date. 2023 [email protected] [email protected] Public Service Public Services Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:

Project Address:

Expansions of Service to an Existing Project 2023
Public Services Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the proposed project.

Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.

Create, Maintain and Grow Jobs and
Economic Value in the County.

Improve County Government Operations.

Operate in a Fiscally-Responsible and
Business-Like Manner.

Ensure Development of a Well-Planned,
Balanced, and Sustainable County.

Maintain Public Safety.

Provide for the Health and Social Services
Needs of County Residents.

Pursue County Goals and Objectives by
Working with Other Governmental
Agencies.

Provide a brief narrative of how your project meets the Countywide Vision:
4 No No 2024 Yes Yes No No
Big Bear Valley Imagination Library provides a free, age appropriate book monthly to any child under five years of age residing in the City of Big Bear Lake and within the Bear Valley Unified School District. Early childhood reading, including Imagination Library, increases a child's success throughout their academic and career lives. This directly aligns with the Countywide Vision of a skilled workforce for its residents and a sustainable system of high quality education. This contributes to our residents having a broad range of choices in how they live, work and play, and providing a home for anyone seeking a sense of community and the best life has to offer. Research shows children participating in Imagination Library showed an increase in kindergarten readiness chen compared with preschool children who did not participate in Imagination Library.

Yes Yes 2023
Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population
Community Needs Target Population
Public Service
Needs:

Yes/No Proposed Community: Yes/No
Senior Services Low and Moderate Persons
Handicapped
Services
Low and Moderate
Households
Youth Services Abused Children
Child Care
Services
Handicapped Persons
Transportation
Services
Illiterate Persons
Substance Abuse
Services
Homeless Persons
Employment
Training
Migrant Farm Workers
Health Services Elderly People
Lead Hazard
Screening
Crime
Awareness
5 City/Target Area of Project Beneficiaries
Participating Cities: (i.e Redlands, Colton, Yucaipa)
No
BBVIL is based in the City of Big Bear Lake and provides services to the families, children and residents of the City, and cities within the zip codes/boundaries of the Bear Valley Unified School District (Fawnskin, Sugarloaf, Big Bear City, Angelus Oaks and Forest Falls);.

NoYes No No No 2024 No No No Yes No No No No Yes2023 No NoYes Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population (continued) Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed):

HUD Demographics: (Yes/No)
 Does this project help prevent homelessness?
 Does this project help the homeless?
 Does this project help those with HIV or AIDS?
 Does this project primarily help persons with disabilities? Summarize the description of your project to include 1) priority, 2) sub-activity, 3) population(s) to be served, and 4) accomplishment level, and 5) services to be provided. 6 No 2024 No
The priority is to provide a free, age-appropriate book every month to all children ages 0 - 5 years within the City of Big Bear Lake and within the boundaries of the Bear Valley Unified School District, in order to increase these children's educational and employment success. A sub-activity is to connect these children and their families with our local County Public Library, in order to further expand/continue a lifelong love of reading and learning. The population is all children from birth to age five that reside in the City of Big Bear Lake or cities within the zip codes/boundaries of the Bear Valley Unified School District. The accomplishment level is to have all children in our target population enter our public school system already at or above grade level. The services to be provided is: Each month, from birth to age five, a book carefully selected by a panel of early childhood literacy experts is mailed directly to each child's home. All children under age 5 are eligible to receive these free books, at no cost or obligation to their family. Two books a year written in both Spanish or English (or emphasizing Hispanic themes) are sent to each age group; all children receive these bilingual/Hispanic themed books regardless of what language is spoken in the home. All books are new, unused and mailed directly to the child's home, addressed to the child and the child's parent.

No
Targeted population is with families and children ages birth to five years residing in the City of Big Bear Lake, or residing within the zip codes/boundaries of the Bear Valley Unified School District (Fawnskin, Sugarloaf, Big Bear City, Angelus Oaks, Forest Falls). 2023 No
Public Services Program Application Fiscal Year –
Describe how this project meets the priority population and activities selected.

Explain why this project is needed and what evidence can you substantiate the need.

Describe what gaps of service in the county this project fills.

What are the critical factors for the success of your project (include both financial and human resources)? For instance, is this the only funding for this project? What happens if funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff involved with the project if there is project turnover? Please address any factor that is critical to project success.
7 Research shows California children begin public school far behind their national peers, and never catch up. Research shows that to improve California student achievement children 0 to 5 years need to be reading and learning before they enter public school. This program provides age appropriate books directly into the child's home. 2024
There is no other program in Big Bear Valley whose sole focus is providing free, high quality, age appropriate books to all resident preschoolers every month from birth to age 5. There is no other program that delivers these free books monthly directly to each child's home mailing address. Families are under no obligation and all families are served, regardless of their income.

BBVIL has three part time volunteers that administer the program, though two would be adequate. Continued success will require registering new children, recruiting new donors and maintaining current donor relationships. BBVIL has proven resilient through challenging years.

Despite COVID-19, we never missed a monthly book mailing to our children. When in-person registrations were not possible, we quickly shifted to online registrations thanks to our social media presence. We have returned to in-person registration this year and continue to support online registration.

The priority population is children under five years of age. All children in the City of Big Bear Lake or cities within the zip codes/boundaries of the Bear Valley Unified School District are eligible to receive these free books and participate in the BBVIL program at no cost to their families. Partnership projects with Big Bear Lake Library connect these children and families County Public Library.
2023
Public Services Program Application Fiscal Year –
Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs
Total Project Budget Cost: (CDBG Share + Other Source)
8 $0.00 $6,600.00 2024 $3,500.00 $3,100.00 $0.00 2023 $3,100.00 $3,500.00 Public Services Program Application Fiscal Year –
Exhibit 4A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.

Source of
Funding:

Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:

Total Leveraging Funds
07/01/2023 2024 Local businesses, service clubs, private donations Big Bear $3,100.00 $3,500.00 2023 $3,100.00 Public Services Program Application Fiscal Year –
Exhibit 5: Performance and Outcomes
Definitions:

Unduplicated Clients: The number clients/persons projected to be served during the program year (e.g. 25 clients, 50 seniors):

Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=250 units of service):

Indicate a timeline of services provided to client(s) in order to meet project outcome(s).

Describe how your agency determines client(s) success.

Describe your methodology to evaluate project outcomes. 10 2024
300 free books delivered to 300 individual children each month, July 2023 - June 2024 Increased participation of eligible children and parents in BBVIL program from birth to age five; positive program feedback; children's entry into public school system reading at or above kindergarten.
3600
Track year over year growth of families served, families & school district feedback on reading readiness of entering pre kinder population.
2023 Purchase/distribute free books 300
Public Services Program Application Fiscal Year –
Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months (July 1, – June 30, ). For example, project expenditures and performance/ accomplishment goals of 40% by November 30th, 50% by December 31st, 80% by March 31st, and 100% by June 30th.

Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of Reimbursement: Amount ($):

Total Reimbursement:
($)
11 2024 2024 $3,500.00
Total registered children are intended to grow to 300 by end of fiscal 23/24. Books will be purchased and distributed each month in FY23/24 to all registered BBVIL children. 2023 2023 06/01/2024 $3,500.00
Public Services Program Application Fiscal Year –
Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.

Describe your agency’s experience in administering government and/or public funds.

Describe your method to sustain project viability over the multi-year process if funding decreases.

Instructions: Complete the table below by marking “YES” or “NO” to the questions listed below.

Question:

YES/ NO
12 No
Lighthouse Project has written, received and administered CDBG grants for the last 8 years, totaling nearly $40,000.
2024 No
Beth Wheat, with proven leadership in non profit and private sector will oversee the program.

We will continue to seek out new donor partnerships as we work to maintain our current donor relationships within the Big Bear Valley community.

No 2023 No No
Public Services Program Application Fiscal Year –
EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing Answer the following questions.

Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD-approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of 1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please attach a brief description.
13 2024 No 2023 No
E-Signature Authorization
San Bernardino County
Community Development and Housing Departmemt
Community Development Block Grant
Martha Zepeda
Deputy Executive Officer
- Application
In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an original wet signature must be filed with the San Bernardino County Community Development and Housing (CDH) in order for the applicant to electronically sign the Community Development Block Grant (CDBG) application documents online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee (with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.

My signature on this form certifies that:

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Applicant Information
Agency Name: Federal Tax ID No.:

Mailing Address: Phone No.:

Email Address: Fax No:

Authorized Signature
Print Name: Print Title:

Signature: Date:

Please send the signed copy of this one page agreement to:

San Bernardino County Community Development and Housing Department 215 North D Street, Suite 302, San Bernardino, CA 94215-0043 Attn: CDBG Application
14 2
2024 2024 2024 Beth Wheat 2023 2023 2023
Public Services Program Application Fiscal Year –
CDBG Application Checklist
(Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 387-4705 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget o List of agency’s Board of Directors, including names and addresses o Proof of existing non-profit/tax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board) o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award Management (SAM) website.

Agency cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.

Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Community Needs and Target Population
Exhibit 4: Project Budget & Sources
Exhibit 5: Performance & Outcomes
Exhibit 6: Agency Capacity Narrative
Exhibit 7: Civil Rights Laws Compliance and HUD Good Standing Exhibit 8: Signature and Assurances
Application Checklist
_______________
Log Number
(Office Use Only)
1 ✔
2023 2024 ✔
2024 ✔
✔
✔
BBLK23PS-038 ✔
✔
✔
2023 ✔
Public Services Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:

Organization Address:

City/State/Zip:

Phone:

Fax:

Email:

Applicant Type:

Authorized Person Name:

Authorized Person’s Title:

Address:

City/State/Zip:

Phone:

Fax:

Email:

Application Contact Person’s Name:

Application Contact Person’s Title:

Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates. 2 Big Bear Lake / CA / 92315 Division Manager - Special Districts 2024 951 660-6958 951 660 6958 Big Bear Lake / CA / 92315 PO Box 6505 PO Box 6505 President Dottie Saville Glenn Jacklin Soroptimist International of Big Bear Valley (SIBBV) Soroptimist International of Big Bear Valley's (SIBBV) mission is to improve the lives of women and children through programs leading to social & economic empowerment. The purpose is to provide tuition assistance for low-moderate to low-income families enrolled in Beyond the Bell (BTB), a before and after school Childcare facility. This year, forty-two children (42) from thirty-six (36) families are being supported with tuition assistance over the 12-month period creating over three hundred (300) unique events for assistance. SIBBV has been supporting this program financially since its inception in 1989 with seed money for the initial startup supplies, to yearly contributions to needy families including replacement of supplies and upkeep of the program. SIBBV has been a past recipient of CDBG funds from the early 2000's providing funding for BTB on an ongoing basis annually from 1989 through fundraising & other grant opportunities.
2023 [email protected] [email protected] Public Service Project 9098669706 Public Services Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:

Project Address:

Will this project provide an opportunity to hire minority-owned and women owned businesses? If YES, describe what actions will be completed to implement such subcontracting plans to monitor this component of the proposed project. If NO, discuss why and what actions are being taken to encourage minority-women businesses to apply for this project. 3 If this is an Expansion of Service to previously funded CDBG project, please explain how this is an expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning to serve 100 units of service)
Is this a New Public Service Project, or request to expand services to an existing CDBG project? Yes
Though no minorities are directly targeted for employment by the program it allows low / moderate to low-income families to enroll children in BTB, the before and after school Childcare program, thus allowing them to maintain full time employment within the Big Bear Valley. The population of families served include up to 50% minority families and over 80% of staff employed are women of various backgrounds.
2024 Not Applicable Soroptimist International Childcare Tuition Assistance X As in previous years the funds allocated from this Grant have been used to augment the current fundraising by assisting forty-two (42) children from thirty-six (36) families for half fee assistance, these funds usually last 3-4 months of the 12-month allocation from Club funds for the required families.
44500 Baldwin Lane Big Bear City CA 92314 Expansions of Service to an Existing Project 2023 Public Services Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the proposed project.

Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.

Create, Maintain and Grow Jobs and
Economic Value in the County.

Improve County Government Operations.

Operate in a Fiscally-Responsible and
Business-Like Manner.

Ensure Development of a Well-Planned,
Balanced, and Sustainable County.

Maintain Public Safety.

Provide for the Health and Social Services
Needs of County Residents.

Pursue County Goals and Objectives by
Working with Other Governmental
Agencies.

Provide a brief narrative of how your project meets the Countywide Vision:
4 Yes Yes 2024 Yes Yes Yes Yes
SIBBV follows the Countywide Vision through its cooperation with BBVRPD, A Special Districts Dept of the Department of Public Works, who are mandated to meet all aspects of the County's Vision statement. The Health and Social services of low-moderate to Low-income families are provided through tuition assistance, allowing them an increased ability for longer work hours and more workdays, increasing their economic value to the County. Children from latchkey families are supervised by professional staff employed by the County who provide a safe fun learning environment.

Yes Yes 2023
Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population
Community Needs Target Population
Public Service
Needs:

Yes/No Proposed Community: Yes/No
Senior Services Low and Moderate Persons
Handicapped
Services
Low and Moderate
Households
Youth Services Abused Children
Child Care
Services
Handicapped Persons
Transportation
Services
Illiterate Persons
Substance Abuse
Services
Homeless Persons
Employment
Training
Migrant Farm Workers
Health Services Elderly People
Lead Hazard
Screening
Crime
Awareness
5 City/Target Area of Project Beneficiaries
Participating Cities: (i.e Redlands, Colton, Yucaipa)
No
BIg Bear Lake, Big Bear City
No NoYes Yes No 2024 NoYes No Yes No Yes No No Yes2023 Yes NoYes Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population (continued) Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed):

HUD Demographics: (Yes/No)
 Does this project help prevent homelessness?
 Does this project help the homeless?
 Does this project help those with HIV or AIDS?
 Does this project primarily help persons with disabilities? Summarize the description of your project to include 1) priority, 2) sub-activity, 3) population(s) to be served, and 4) accomplishment level, and 5) services to be provided. 6 No 2024 Yes
SIBBV requests funds for this project to augment the tuition assistance awarded to childrenfrom low-moderate to low-income families enrolled in BTB, a County Special Districts Deptoperated Before and After School Childcare facility. Latchkey school children fromkindergarten to Grade 6 of working families are awarded the assistance. Families must meetthe low-moderate to low-income criteria, no discrimination is made based on race, ethnicity,nationality, disability, religion, homelessness, creed or political opinion. Over 50% of theenrolled populations are eligible for tuition assistance as low-moderate to low-income families.SIBBV were instrumental in the creation of BTB formally RKC in 1991 and have beenfinancially supporting it through aggressive fundraising and previous CDBG fund awards.Tuition Assistance will be provided for children from low-moderate to low-income families forthe Before and After School Childcare facility, transportation from the two local Elementaryschools are also provided to get children to the site No
This program serves the entire Big Bear Valley. Students in Bear Valley Unified School District (BVUSD), Who attend one of the two elementary schools in the Big Bear Valley area, and students who enroll in the home school community of Big Bear Valley. 2023 No
Public Services Program Application Fiscal Year –
Describe how this project meets the priority population and activities selected.

Explain why this project is needed and what evidence can you substantiate the need.

Describe what gaps of service in the county this project fills.

What are the critical factors for the success of your project (include both financial and human resources)? For instance, is this the only funding for this project? What happens if funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff involved with the project if there is project turnover? Please address any factor that is critical to project success.
7 The need for subsidized care has greatly increased over the last few years. Enrolmentcrashed to the point the program almost ceased to operate 2 years ago, diminishing from 3sites down to 1 as enrolment declined dramatically. SIBBV step in and assisted with arebranding of the program and an aggressive awareness program purporting the tuitionassistance and saw the growth in the program adding back the before school element. 2024
It is inconceivable that kindergarten through Grade 6 children should be left at home whiletheir parents are at work, particularly in this remote mountainous community. If we do notreceive this grant funding there will be some parents who will be forced to make the decisionto quit work or leave small school aged children at home alone.

SIBBV will continue to volunteer services for administration of these funds, to that 100% of allCDBG grant monies go directly to benefit the young elementary school students in need ofprotected quality childcare. SIBBV will continue to apply for grants and aggressively fund raiseto ensure that enough families assistance, ensuring the longevity of the childcare program.

The priority population of low-moderate to low income families are met by being provided with50% Tuition assistance to meet the monthly costs associated with enrolment in BTB Childcarefacility. Though no direct targeting of other population groups is performed, ie AbusedChildren, all can be helped as no criteria limits their ability to apply and receive assistancebesides family income levels.
2023
Public Services Program Application Fiscal Year –
Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs
Total Project Budget Cost: (CDBG Share + Other Source)
8 $45,000.00 2024 $5,000.00 $40,000.00 $40,000.00 2023 $5,000.00 Public Services Program Application Fiscal Year –
Exhibit 4A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.

Source of
Funding:

Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:

Total Leveraging Funds
07/01/2023 $20,000.00 2024 Fundraising 07/01/2023 Big Bear $40,000.00 $5,000.00 Endowment Funds 2023 $20,000.00 Public Services Program Application Fiscal Year –
Exhibit 5: Performance and Outcomes
Definitions:

Unduplicated Clients: The number clients/persons projected to be served during the program year (e.g. 25 clients, 50 seniors):

Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=250 units of service):

Indicate a timeline of services provided to client(s) in order to meet project outcome(s).

Describe how your agency determines client(s) success.

Describe your methodology to evaluate project outcomes. 10 2024
Funds would cover tuition assistance of the anticipated children for a period of three months out of the yearly operation of the before and after school childcare program that SIBBV financially supports.

Success is determined by the continuation of enrolment by families on a monthly basis in the program, thus keeping children supervised in a quality program as opposed to unsupervised at home.
504
The program coordinator evaluates on an ongoing basis the number of assistance requestscompared to approvals in relation to previous years 2023 Tuition Assistance 42
Public Services Program Application Fiscal Year –
Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months (July 1, – June 30, ). For example, project expenditures and performance/ accomplishment goals of 40% by November 30th, 50% by December 31st, 80% by March 31st, and 100% by June 30th.

Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of Reimbursement: Amount ($):

Total Reimbursement:
($)
11 $1,000.00 2024 2024 09/30/2023 $5,000.00 08/31/2023 $2,000.00 The requested funds would cover tuition assistance for the anticipated clients of 42 children for a period of 3-4 months out of the annual ongoing operation. July 31st 2023, $2000 at 40% of requested funds. August 31st 2023, $1500 at 30% of requested funds. September 30th 2023, $1500 at 30% of requested funds. The remainder of the year SIBBV funds would support the program.
2023 2023 07/31/2023 $2,000.00
Public Services Program Application Fiscal Year –
Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.

Describe your agency’s experience in administering government and/or public funds.

Describe your method to sustain project viability over the multi-year process if funding decreases.

Instructions: Complete the table below by marking “YES” or “NO” to the questions listed below.

Question:

YES/ NO
12 No
SIBBV has been a past recipient of CDBG funds and has successfully administered those funds since first being awarded in early 2000's
2024 No
President ensures directors perform their duties as related to club operations. Program director ensure income eligibility criteria are met.

SIBBV will continue to apply for grants and will aggressively fund raise to ensure the longevity of the Childcare program, an ongoing process since its inception in 1991 No 2023 No No
Public Services Program Application Fiscal Year –
EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing Answer the following questions.

Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD-approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of 1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please attach a brief description.
13 2024 No 2023 No
E-Signature Authorization
San Bernardino County
Community Development and Housing Departmemt
Community Development Block Grant
Martha Zepeda
Deputy Executive Officer
- Application
In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an original wet signature must be filed with the San Bernardino County Community Development and Housing (CDH) in order for the applicant to electronically sign the Community Development Block Grant (CDBG) application documents online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee (with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.

My signature on this form certifies that:

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Applicant Information
Agency Name: Federal Tax ID No.:

Mailing Address: Phone No.:

Email Address: Fax No:

Authorized Signature
Print Name: Print Title:

Signature: Date:

Please send the signed copy of this one page agreement to:

San Bernardino County Community Development and Housing Department 215 North D Street, Suite 302, San Bernardino, CA 94215-0043 Attn: CDBG Application
14 Soroptimist International Child Care Tuition Assistance 95-3375418 2024 2024 2024 Dottie saville President President [email protected] (951) 660-6958 (951) 660-6958 2023 2023 2023 PO Box 65505 Big Bear Lake, CA Public Services Program Application Fiscal Year –
CDBG Application Checklist
(Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 387-4705 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget o List of agency’s Board of Directors, including names and addresses o Proof of existing non-profit/tax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board) o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award Management (SAM) website.

Agency cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.

Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Community Needs and Target Population
Exhibit 4: Project Budget & Sources
Exhibit 5: Performance & Outcomes
Exhibit 6: Agency Capacity Narrative
Exhibit 7: Civil Rights Laws Compliance and HUD Good Standing Exhibit 8: Signature and Assurances
Application Checklist
_______________
Log Number
(Office Use Only)
1 ✔
2023 2024 ✔
2024 ✔
✔
✔
BBLK23PS-035 ✔
✔
✔
2023 ✔
Public Services Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:

Organization Address:

City/State/Zip:

Phone:

Fax:

Email:

Applicant Type:

Authorized Person Name:

Authorized Person’s Title:

Address:

City/State/Zip:

Phone:

Fax:

Email:

Application Contact Person’s Name:

Application Contact Person’s Title:

Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates. 2 Big Bear Lake / CA / 92315-2897 Executive Director 2024 (909) 584-0269 (909) 939-7197 (909) 354-3220 Big Bear Lake / CA / 92315-2897 Post Office Box 2897 Post Office Box 2897, 43101 Goldmine Drive Executive Director Sara Rosell-Gavigan Sara Rosell-Gavigan United States Adaptive Recreation Center (USARC) Founded in 1983, the United States Adaptive Recreation Center is committed to guiding people with disabilities toward the creation and affirmation of rewarding lifestyles by:Facilitating challenging and adventurous recreational programming.Enabling achievement with superior instruction and personnel.Confronting limitations resolutely and educationally.Developing independence through a cooperative reliance on others.Providing resources for sustained participation with peers.Creating awareness throughout the community.Recreation is a defined Public Service in CDBG 570.202 - Eligible Rehabilitation and Preservation Activities. USARC programming improves self esteem, health and well being by enabling personal achievement, developing awareness of potential and increasing the ability to overcome limitations.USARC offers the only year-round alpine therapeutic recreation program accessible to Southern Californians with disabilities. 2023 [email protected] [email protected] Program (909) 354-3220 Public Services Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:

Project Address:

County Supervisorial District where project will be located:
1 st District 2
nd District 3rd District 4th District 5th District
If you are requesting funds for an existing CDBG project, provide prior CDBG project number.

Will this project provide an opportunity to hire minority-owned and women owned businesses? If YES, describe what actions will be completed to implement such subcontracting plans to monitor this component of the proposed project. If NO, discuss why and what actions are being taken to encourage minority-women businesses to apply for this project. 3 If this is an Expansion of Service to previously funded CDBG project, please explain how this is an expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning to serve 100 units of service)
Is this a New Public Service Project, or request to expand services to an existing CDBG project? No
USARC does not hire businesses. USARC does not discriminate in the hiring of staff, the recruitment of volunteers or in the provision of services. In the past year, USARC served 530 persons with disabilities, 52% were of a minority ethnic origin, 36% female, 26% resided in households headed by females, 100% have a disability, 50% are children aged 18 and under and 41% reside in households reporting low incomes.
2024 Outdoor Therapeutic Recreation for Persons with Disabilities X PO Box 2897, 43101 Goldmie Drive, Big Bear Lake, CA 92315-2897 New Public Service Project 2023 Public Services Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the proposed project.

Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.

Create, Maintain and Grow Jobs and
Economic Value in the County.

Improve County Government Operations.

Operate in a Fiscally-Responsible and
Business-Like Manner.

Ensure Development of a Well-Planned,
Balanced, and Sustainable County.

Maintain Public Safety.

Provide for the Health and Social Services
Needs of County Residents.

Pursue County Goals and Objectives by
Working with Other Governmental
Agencies.

Provide a brief narrative of how your project meets the Countywide Vision:
4 Yes Yes 2024 Yes Yes Yes Yes
Masterfully combining the geography and natural environment with collaborative partnerships in community health and recreation, USARC's therapeutic recreation programs result in sustainable quality of life changes for those disadvantaged by disability and poverty. Through its health and wellness offerings, USARC not only helps diminish infrastructure dependence, but it produces employment and volunteer opportunities for county residents as well as rewarding and engaging motivations for one-time visitors to become repeat guests and consumers of county businesses.

Yes Yes 2023
Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population
Community Needs Target Population
Public Service
Needs:

Yes/No Proposed Community: Yes/No
Senior Services Low and Moderate Persons
Handicapped
Services
Low and Moderate
Households
Youth Services Abused Children
Child Care
Services
Handicapped Persons
Transportation
Services
Illiterate Persons
Substance Abuse
Services
Homeless Persons
Employment
Training
Migrant Farm Workers
Health Services Elderly People
Lead Hazard
Screening
Crime
Awareness
5 City/Target Area of Project Beneficiaries
Participating Cities: (i.e Redlands, Colton, Yucaipa)
Yes
Big Bear Lake
Yes Yes Yes Yes Yes 2024 NoYes Yes Yes Yes Yes Yes Yes Yes2023 Yes NoYes Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population (continued) Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed):

1.The priority of this project is providing 200 outdoor therapeutic recreation lessons to 100 persons with disabilities residing in San Bernardino County, 42% in households reporting low incomes.2.USARC will use CDBG funding for personnel costs related to the PROGRAM AND OUTREACH coordinator. It is the responsibility of this position to recruit, train and supervise volunteers that provide services to recruited San Bernardino County Residents with disabilities alongside USARC's certified recreation therapists.3.100% of these funds will benefit residents of San Bernardino County with disabilities, 42% reside in households reporting low incomes. Disabilities served are cognitive disabilities including autism spectrum disorder, traumatic brain injuries, spinal cord injuries, spina bifida, muscular dystrophy, cerebral palsy, vision and hearing loss, amputations and many more. 4.USARC projects an accomplishment level for this project at 100%.5.Outdoor therapeutic recreation offerings include snowboarding and adaptive skiing in winter months and water skiing, kayaking, stand up paddleboarding, cycling, sailing, fishing and camping in summer months.

Yes
Big Bear Lake, Lake Arrowhead, Running Springs and San Bernardino 2023 No
Public Services Program Application Fiscal Year –
Describe how this project meets the priority population and activities selected.

Explain why this project is needed and what evidence can you substantiate the need.

Describe what gaps of service in the county this project fills.

What are the critical factors for the success of your project (include both financial and human resources)? For instance, is this the only funding for this project? What happens if funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff involved with the project if there is project turnover? Please address any factor that is critical to project success.
7 Recreation and sport contribute to a successful and healthy lifestyle. Coleman (1993), "Contends that leisure assists in maintaining physical and mental health by helping people resist stress induced illness, leading to an enhanced well-being." Researchers in the field of therapeutic recreation note the important relationship between leisure engagement, community integration, quality of life and physical health. 2024
The outreach coordinator recruits and trains 120 volunteers that provide services to San Bernardino residents with disabilities. USARC has Memorandums of Understanding with San Bernardino School District to provide winter adaptive ski lessons, as well as summer kayaking and water safety lessons, for students with disabilities. This fills a gap for children with disabilities since no local schools employ an adaptive Physical Education Specialist, USARC's collaboration provides therapeutic recreation programs with trained staff and volunteers including adaptive equipment.

USARC has a proven track record of sound fiscal management, program management and growth. USARC is proud of its' fiscal responsibility during challenging financial times as evidenced by fundraising and administrative costs at 9% in the most recent 990. The organization subsidizes 75% of the actual cost of each lessons through an annual membership drive, special events, foundations and government funding such as CDBG. 100% of persons participating have a disability, 42% reside in San Bernardino households reporting low incomes, 52% are of a minority ethnic origin, 36% female, 26% reside in households headed by females and 50% are children aged 18 and under. 2023
Public Services Program Application Fiscal Year –
Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs
Total Project Budget Cost: (CDBG Share + Other Source)
8 $44,803.00 $54,803.00 2024 $44,803.00 $10,000.00 2023 $10,000.00 Public Services Program Application Fiscal Year –
Exhibit 4A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.

Source of
Funding:

Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:

Total Leveraging Funds
$2,803.00 2024 Big Bear $44,803.00 State of CA Department of Boating and Waterways $10,000.00 01/01/2023 Program Fees $42,000.00 2023 Public Services Program Application Fiscal Year –
Exhibit 5: Performance and Outcomes
Definitions:

Unduplicated Clients: The number clients/persons projected to be served during the program year (e.g. 25 clients, 50 seniors):

Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=250 units of service):

Indicate a timeline of services provided to client(s) in order to meet project outcome(s).

Describe how your agency determines client(s) success.

Describe your methodology to evaluate project outcomes. 10 2024
USARC will provide 100 persons with disabilities residing in San Bernardino County and reporting low income with 200 outdoor therapeutic recreation lessons between July 1, 2023 and June 30, 2024.

USARC administers participant surveys and 95% of respondents report:

An increase in self confidence and overall feeling of health.A willingness to try other new activities as a result of their participation.
200
USARC administers an online survey through Survey Monkey to every participant. 2023 Outdoor Therapeutic Recreation 100
Public Services Program Application Fiscal Year –
Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months (July 1, – June 30, ). For example, project expenditures and performance/ accomplishment goals of 40% by November 30th, 50% by December 31st, 80% by March 31st, and 100% by June 30th.

Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of Reimbursement: Amount ($):

Total Reimbursement:
($)
11 $2,500.00 $2,500.00 2024 2024 03/30/2024 $10,000.00 12/30/2023 $2,500.00 USARC will bill quarterly in line with program administration periods. 50% of goals and milestones will be completed by December 31, 2023 and the remaining 50% by June 30, 2024.
06/29/2024 2023 2023 09/29/2023 $2,500.00
Public Services Program Application Fiscal Year –
Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.

Describe your agency’s experience in administering government and/or public funds.

Describe your method to sustain project viability over the multi-year process if funding decreases.

Instructions: Complete the table below by marking “YES” or “NO” to the questions listed below.

Question:

YES/ NO
12 Yes
USARC has received numerous grants from the County of San Bernardino, the State of CA, Federal Government and various private foundation.
2024 No
Sara Rosell-Gavigan CTRS, Executive Director, BA in Recreation Administration with Therapeutic emphasis, Certified by CBRPC and PSIA.

USARC has a proven track record of sound fiscal management and program growth and isi proud of its' fiscal responsibility as evidenced by fundraising and administrative cost at 9% in the most recent 990.

No 2023 No No
Public Services Program Application Fiscal Year –
EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing Answer the following questions.

Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD-approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of 1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please attach a brief description.
13 2024 No 2023 No
E-Signature Authorization
San Bernardino County
Community Development and Housing Departmemt
Community Development Block Grant
Martha Zepeda
Deputy Executive Officer
- Application
In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an original wet signature must be filed with the San Bernardino County Community Development and Housing (CDH) in order for the applicant to electronically sign the Community Development Block Grant (CDBG) application documents online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee (with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.

My signature on this form certifies that:

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Applicant Information
Agency Name: Federal Tax ID No.:

Mailing Address: Phone No.:

Email Address: Fax No:

Authorized Signature
Print Name: Print Title:

Signature: Date:

Please send the signed copy of this one page agreement to:

San Bernardino County Community Development and Housing Department 215 North D Street, Suite 302, San Bernardino, CA 94215-0043 Attn: CDBG Application
14 United States Adaptive Recreation Center Sara Rosell-Gavigan 95-3872771 (909) 354-3220 (909) 354-3220 2024 2024 2024 12/04/2022 Sara Rosell-Gavigan Executive Director Executive Director [email protected] (909) 939-7197 (909) 939-7197 2023 2023 2023 PO Box 2897 Public Services Program Application Fiscal Year –
CDBG Application Checklist
(Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 387-4705 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget o List of agency’s Board of Directors, including names and addresses o Proof of existing non-profit/tax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board) o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award Management (SAM) website.

Agency cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.

Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Community Needs and Target Population
Exhibit 4: Project Budget & Sources
Exhibit 5: Performance & Outcomes
Exhibit 6: Agency Capacity Narrative
Exhibit 7: Civil Rights Laws Compliance and HUD Good Standing Exhibit 8: Signature and Assurances
Application Checklist
_______________
Log Number
(Office Use Only)
1 2023 2024 2024 BBLK23PS-059 2023
Public Services Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:

Organization Address:

City/State/Zip:

Phone:

Fax:

Email:

Applicant Type:

Authorized Person Name:

Authorized Person’s Title:

Address:

City/State/Zip:

Phone:

Fax:

Email:

Application Contact Person’s Name:

Application Contact Person’s Title:

Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates. 2 San Bernardino / CA / 92415 Regional Manager 2024 909-387-2220 909-387-2220 909-387-2288 San Bernardino / CA / 92415 268 W. Hospitality Lane 3rd Floor 268 W. Hospitality Lane 3rd Floor County Librarian Melanie Orosco Ina Feeney San Bernardino County Library The San Bernardino County Library System is a network of branch libraries that serve a diverse population over a vast geographic area. We strive to provide equal access to information, technology, programs, and services for all the people who call San Bernardino County home. Our Adult Literacy Program has been in place over 30 years, allowing us to help those struggling with illiteracy in our communities. This branch is currently funded exclusively by San Bernardino County Library but will still work towards expanding our goal to help literacy learners get one-on-one tutoring and meet their literacy goals. 2023 [email protected] [email protected] CDBG Funding 909-387-2288 Public Services Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:

Project Address:

County Supervisorial District where project will be located:
1 st District 2
nd District 3rd District 4th District 5th District
If you are requesting funds for an existing CDBG project, provide prior CDBG project number.

Moving forward we hope to continually increase the quality of materials and services that the Big Bear Lake Branch is able to provide. See attached document for more detailed explanation.
41930 Garstin Drive, Big Bear Lake, CA 92315 Expansions of Service to an Existing Project 2023 Public Services Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the proposed project.

Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.

Create, Maintain and Grow Jobs and
Economic Value in the County.

Improve County Government Operations.

Operate in a Fiscally-Responsible and
Business-Like Manner.

Ensure Development of a Well-Planned,
Balanced, and Sustainable County.

Maintain Public Safety.

Provide for the Health and Social Services
Needs of County Residents.

Pursue County Goals and Objectives by
Working with Other Governmental
Agencies.

Provide a brief narrative of how your project meets the Countywide Vision:
4 NoYes 2024 No No No
By tutoring illiterate adults and providing them the tools to learn to read and write, we help them build self-confidence to accomplish many goals such as applying for jobs, being able to vote and much more. This results in them becoming more socially prepared to participate in all the County has to offer. Additionally, the Adult Literacy program supports the county’s Cradle to Career Road Map to achieve the Countywide vision. When we teach illiterate adults to read, we are not only helping them but are also helping their children, as parents who read are able to support the literacy support a child needs to succeed Yes No 2023
Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population
Community Needs Target Population
Public Service
Needs:

Yes/No Proposed Community: Yes/No
Senior Services Low and Moderate Persons
Handicapped
Services
Low and Moderate
Households
Youth Services Abused Children
Child Care
Services
Handicapped Persons
Transportation
Services
Illiterate Persons
Substance Abuse
Services
Homeless Persons
Employment
Training
Migrant Farm Workers
Health Services Elderly People
Lead Hazard
Screening
Crime
Awareness
5 City/Target Area of Project Beneficiaries
Participating Cities: (i.e Redlands, Colton, Yucaipa)
No
Big Bear Lake
No NoNo No No 2024 No No Yes NoYes No No No Yes2023 NoYes Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population (continued) Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed):

HUD Demographics: (Yes/No)
 Does this project help prevent homelessness?
 Does this project help the homeless?
 Does this project help those with HIV or AIDS?
 Does this project primarily help persons with disabilities? Summarize the description of your project to include 1) priority, 2) sub-activity, 3) population(s) to be served, and 4) accomplishment level, and 5) services to be provided. 6 Yes 2024 No
The San Bernardino County Library (SBCL), Big Bear Lake Branch Adult Literacy Services Program will provide programming and instruction for low-to-moderate income illiterate adults and senior residents of Big Bear Lake. Individualized tutoring and one-on-one Literacy instruction (reading, spelling, and basic computer skills) will be provided to qualifying adult participants during Fiscal Year 23/24. Library Adult Literacy Services are provided free of charge to all learners participating in the program. Direct services and assistance are provided by Library staff as well as a ream of trained Literacy Tutors. Dedicated tutoring space and special Adult Literacy Program materials (leveled student readers, workbooks, dictionaries, GED Test Prep packets) are provided to participating learners at no charge. Learners are strongly encouraged to attend free Basic Computer Skills Classes taught in the library. Those with young children are encouraged to attend Early Learning and Preschool Storytime Activities to foster a love of reading and ensure school-age readiness. The Big Bear Lake Branch is dedicated in improving the literacy rates in the Big Bear Lake community.

No
Big Bear Lake
2023 No
Public Services Program Application Fiscal Year –
Describe how this project meets the priority population and activities selected.

Explain why this project is needed and what evidence can you substantiate the need.

Describe what gaps of service in the county this project fills.

What are the critical factors for the success of your project (include both financial and human resources)? For instance, is this the only funding for this project? What happens if funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff involved with the project if there is project turnover? Please address any factor that is critical to project success.
7 Per recent U.S. National Assessment of Adult Literacy, one in seven adults have difficulty reading anything more challenging than a child’s picture book. It is estimated that at 3.4 million Californians fall at the “Below Basic” Literacy Level. In the County of San Bernardino alone, it is estimated that at least 500,000 adults cannot read at all. This service provides assistance to adults who fall into this category.
2024
This program focuses on adult individuals who are illiterate or who have low literacy skills. The County Library Adult Literacy Program provides a no cost alternative for adults to gain these skills.

This program is funded primarily through the Library Department budget. Additional State and County funding helps the Library Department to expand the program and reach a larger audience than would be possible through internal funding alone. The Literacy Program is a multi-branch program, with branch staff interacting with learners and tutors while reporting is overseen by administrative staff. We have taken steps to ensure that any staff turnover will not impede the Literacy Program and that services would continue to be offered through the cross-training of staff.

The Adult Literacy Services Program assesses illiterate and presumed low-income adults and senior residents of Big Bear Lake, and provides those that qualify with programming, tutoring, and instruction to aid them in meeting their literacy goals. 2023
Public Services Program Application Fiscal Year –
Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs
Total Project Budget Cost: (CDBG Share + Other Source)
8 $27,500.00 $37,500.00 2024 $27,500.00 $10,000.00 2023 $10,000.00 Public Services Program Application Fiscal Year –
Exhibit 4A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.

Source of
Funding:

Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:

Total Leveraging Funds
$22,500.00 2024 07/01/2023 Big Bear $27,500.00 California State Library Literacy Service $10,000.00 $5,000.00 08/01/2023 2023 County Public Services Program Application Fiscal Year –
Exhibit 5: Performance and Outcomes
Definitions:

Unduplicated Clients: The number clients/persons projected to be served during the program year (e.g. 25 clients, 50 seniors):

Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=250 units of service):

Indicate a timeline of services provided to client(s) in order to meet project outcome(s).

Describe how your agency determines client(s) success.

Describe your methodology to evaluate project outcomes. 10 2024
Learners are assessed by branch staff and matched with a tutor. They are scheduled for weekly tutoring sessions in order to meet individual goals set by the learner and plan new goals as the learner progresses.

Learners set individual goals that they want to meet and tutors help learners meet those goals.

Regular assessments of the learner’s progress are used to track improvement. 180
We track the number of goals met in correlation to the number of goals set by the individual learners.
2023 Literacy Tutoring 10
Public Services Program Application Fiscal Year –
Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months (July 1, – June 30, ). For example, project expenditures and performance/ accomplishment goals of 40% by November 30th, 50% by December 31st, 80% by March 31st, and 100% by June 30th.

Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of Reimbursement: Amount ($):

Total Reimbursement:
($)
11 $2,500.00 $2,500.00 2024 2024 04/01/2024 $10,000.00 01/01/2024 $2,500.00 As mandated by the California State Library Literacy Services (CLLS), individual adult learners are required to list one or more personal Literacy goals via the Roles & Goals Intake Form. 75% of total Big Bear Lake Adult Literacy Program learners are anticipated to achieve one or more of their person goals set during program year 22-23. We plan to meet 25% of our tutor/learner pairing goal each quarter; 25% by October 1st, 50% by January 1st, 75% by April 1st, and 100% by June 30th.
06/30/2024 2023 2023 10/01/2023 $2,500.00
Public Services Program Application Fiscal Year –
Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.

Describe your agency’s experience in administering government and/or public funds.

Describe your method to sustain project viability over the multi-year process if funding decreases.

Instructions: Complete the table below by marking “YES” or “NO” to the questions listed below.

Question:

YES/ NO
12 No
We have been funded for the Adult Literacy Program and administrating CDBG grants and funds since 1984.
2024 No
Library Events Coordinator, Admin Librarian I, Branch Managers, Library Assistants, Volunteer Tutors. See Attachment for detailed answer.

This is a multi-branch program with a network of branch and administrative staff and a portion of the overall library budget set aside to improve and continue this program.

No 2023 No No
Public Services Program Application Fiscal Year –
EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing Answer the following questions.

Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD-approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of 1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please attach a brief description.
13 2024 No 2023 No
E-Signature Authorization
San Bernardino County
Community Development and Housing Departmemt
Community Development Block Grant
Martha Zepeda
Deputy Executive Officer
- Application
In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an original wet signature must be filed with the San Bernardino County Community Development and Housing (CDH) in order for the applicant to electronically sign the Community Development Block Grant (CDBG) application documents online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee (with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.

My signature on this form certifies that:

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Applicant Information
Agency Name: Federal Tax ID No.:

Mailing Address: Phone No.:

Email Address: Fax No:

Authorized Signature
Print Name: Print Title:

Signature: Date:

Please send the signed copy of this one page agreement to:

San Bernardino County Community Development and Housing Department 215 North D Street, Suite 302, San Bernardino, CA 94215-0043 Attn: CDBG Application
14 San Bernardino County Library Melanie Orosco County Librarian 95-6002748 (909) 387-2288 (909) 387-2288 2024 2024 2024 Melanie Orosco County Librarian County Librarian [email protected] (909) 387-2220 (909) 387-2220 2023 2023 2023 268 W. Hospitality Lane 3rd Floor, San Bernardino CA, 92415 Public Services Program Application Fiscal Year –
CDBG Application Checklist
(Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 387-4705 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget o List of agency’s Board of Directors, including names and addresses o Proof of existing non-profit/tax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board) o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award Management (SAM) website.

Agency cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.

If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file. 15 2023 2024
ATTACHMENT 5
To Whom I may concern
Big Bear Valley Recreation & Park District (BBVRPD) has been supporting the Senior of Big Bear Valley through many programs but one of note is The Elderly Nutrition Program (ENP). This program is a collaborative effort between the Department of Aging and Adult Services (DAAS) and BBVRPD.

The Senior meal program began serving the seniors of Big Bear properly balanced, nutritious meals back in 2005 when funds were secure to provide one meal a week to Seniors over the age of 65 who were classified as Low-Moderate income. Since then, with up and downs along the way the program now services meals every day of the working week. Through the program has an existing funding stream, one of the requirements is to seek other sources to cover costs so that the number of meals serviced can stretch throughout the year as the funding only provides an exact meal count.

To meet this need, BBVRPD is requesting a donation from the City of Big Bear Lake in the amount of $6000, to offset the costs of purchasing from local sources the consumables supplies required.

We greatly appreciate your consideration.

Yours sincerely,
Bill Hoffman
Regional Manager
Big Bear Valley Recreation & Park District
(909) 866-9700
Department of Public Works
Special Districts
David Doublet, M.S., P.E.

Assistant Director
Brendon Biggs, M.S., P.E.

Director
222 W. Hospitality Lane, 2nd Floor, San Bernardino, CA 92415-0450 | Phone: 909.386.8800 Fax: 909.386.8839 ATTACHMENT 6
San Bernardino County
Department of Community Development and Housing
2023-24 Ineligible CDBG Project Proposals
Location Applicant Application # Project Title Amount
Requested Comments Eligible:

Yes/NO
Big Bear
Lake
Mark Dengler, Chief Operating Officer
YMCA of Metropolitan Los Angeles
31701 Rim of the World Dr.

Fawnskin, CA 92333
[email protected]
213-380-6448
BBLK23CN-019 Big Bear Lake: Camp Whittle Pool
Replacement $150,000.00
Not Eligible Construction Project - Replace failing pool and aquatic facilities and provide various ADA improvements to allow for better access and egress. Camp Whittle is open to public and accepts campers from any area - https://www.ymcala.org/ymca-camping-services/sleep-awaycamp.

The activity is eligible, however, it does not meet a National Objective. The site location of the project is low- and moderate-income, however, it is not possible to confirm that 51% or more of the beneficiaries are low- and moderate-income, as the service area extends well beyond the site location, so the project does not meet one of the National Objectives for CDBG.

MEETING
DATE: February 8, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Erik Sund, City Manager
SUBJECT: Review of Penalties during Snow Conditions

BACKGROUND
At the January 11th City Council meeting, Mayor Pro Tem Melnick proposed that staff research what it would take to increase fines issued for illegal snow play and illegal parking and made a motion that the findings be brought back for City Council discussion at the February 8th meeting.

Councilmember Mote seconded the motion.

LEGAL BACKGROUND
City staff, in consultation with the City Attorney, determined that there is currently no cap on the amount an agency can set for their penalties imposed by State law, but advised that the higher the penalty amount the higher the potential for a legal challenge. There are two types of fines at issue here, parking citations and administrative citations. Violations of BBLMC sections 10.04 (Vehicle Regulations) and 10.12 (Parking During Snow Conditions-Generally) are parking violations.

Violations of BBLMC sections 10.28 (Street Use for Snow Play) are administrative violations.

California Vehicle Code section 40200 authorizes the City to impose and collect civil fines and penalties for violations of regulations pertaining to the standing or parking of a vehicle, provided such violations are not misdemeanors. There is no expressly-stated maximum fine in the Vehicle Code. The only guideline is that, to the extent possible, issuing agencies in a county must standardize penalties. (See Veh. Code, § 40203.5(a).) There is no caselaw to guide the application of Vehicle Code section 40203.5’s standardization requirement. It is likely that the City may impose penalties that differ from other cities’ fines within San Bernardino County to the extent a reasonable purpose for the variation can be articulated in the findings included with an ordinance or resolution. For example, many other cities within the County do not experience snowy weather, so a significantly higher fine for illegal parking during snow conditions is likely defensible and appropriate.

Similar to parking citations, there is no cap the amount of an administrative citation fine a charter city may impose. (County of Los Angeles v. City of Los Angeles (1963) 219 Cal.App.2d 838, 844.) Some number of citations are inevitably appealed by the citee. Appeals are first heard by a hearing officer. Appeals of the hearing officer’s decision, for parking citations and administrative citations alike, can be further appealed to the Superior Court. (See Veh. Code., § 40215; see also Gov.

Code, § 53069.4.) Presently, these types of appeals are infrequent. Common sense dictates that the higher the fine imposed, the more incentive there is to file an appeal.

ITEM 3.1

DISCUSSION
Staff reviewed the City of Big Bear Lake’s Municipal Code (BBLMC) and found the applicable codes that currently address illegal parking and illegal snow play:

BBLMC Chapter Fine

10.04 Vehicle Regulations $100

10.12 Parking During Snow Conditions-Generally $150

10.28 Street Use for Snow Play up to $100
For additional detail on the above BBLMC sections, please refer to Attachment 1.

The City contacted some resort communities to find out how much the parking penalties were as a comparison, here is a summary of those findings:

Agency Fine
Mt. Shasta $100
Mammoth Lakes $110*
Big Bear Lake up to $250
South Lake Tahoe $205
*currently under review
Since January 1st of 2023, the City and the San Bernardino Sheriff’s Department have issued 1,306 parking citations related to snow conditions. Additionally, the City has towed an estimated 31 vehicles since January 1st of 2023.

In reviewing the City’s process for the issuance of citations, we recommend that the City Council review the fine amounts related to BBLMC sections 10.04.170, Stopping or standing prohibited in specified places and 10.12.030, Parking prohibited—Violation. These violations are generated through an automated process that allows for the officer to efficiently issue a citation electronically versus BBLMC section 10.28.010, Prohibited activities—Penalties, which requires the officer to engage an individual and request a driver’s license, thus taking more time to issue a citation.

If the City Council wishes to increase the citation amount, the City would need to modify the penalty amount(s) and come back with an ordinance for City Council consideration.

FISCAL IMPACT
There is no fiscal impact at this time. Once City Council direction is provided, future agenda reports would provide fiscal information.

ENVIRONMENTAL CONSIDERATIONS
This action does not require review pursuant to the California Environmental Quality Act (CEQA) as it is not a project pursuant to the definitions within the Act.

RECOMMENDATION
It is recommended that the City Council engage in further discussion and provide staff with direction.

ATTACHMENT

1. Municipal Code Chapter 10.04: Vehicle Regulations
ATTACHMENT 1
Big Bear Lake, California, Code of Ordinances Created: 2022-04-08 15:15:55 [EST] (Supp. No 24, Update 2, 10-21)

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Big Bear Lake City CouncilFebruary 8, 2023

Big Bear Lake City Council
February 8, 2023