Agenda packet — Big Bear Lake City Council, October 11, 2023

CITY COUNCIL REGULAR MEETING AGENDA
OCTOBER 11, 2023
Closed Session: 3:30 p.m., ECR, Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, CA 92315 Open Session: 5:00 p.m., Hofert Hall, Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, CA 92315

COUNCILMEMBERS

MAYOR RANDALL PUTZ

MAYOR PRO TEM PERRI MELNICK

COUNCILMEMBER RICK HERRICK

COUNCILMEMBER BYNETTE MOTE

COUNCILMEMBER KENDI SEGOVIA

CITY STAFF

CITY MANAGER ERIK SUND

ASSISTANT CITY MANAGER ERICA STEPHENSON

CITY ATTORNEY STEPHEN DEITSCH

CITY CLERK REBECCA CANNON
If members of the public cannot attend the meeting, the City encourages the public to submit written public communications about any item on this meeting agenda, or about any subject matter within the jurisdiction of the City, to the City Clerk either in person, via mail or by email at [email protected]. If your comment is related to a specific Agenda item, please identify the Agenda item in the header of your letter or the subject line of your email. All written communications received by the City Clerk prior to the meeting will be distributed to the City Council prior to the start of the meeting, however, the public is encouraged to submit comments by 8:00 am on the day of the meeting to ensure adequate time for Council review and consideration.

OPEN SESSION – 3:30 P.M.

CALL TO ORDER

ROLL CALL
CLOSED SESSION COMMUNICATIONS - Any member of the public is entitled to speak on Closed Session Agenda items. If you wish to address any other items listed on the agenda, you must do so during Open Session.

DECLARATION OF CLOSED SESSION ITEMS

1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957
Title of Position: City Manager

RECESS TO CLOSED SESSION
RECONVENE OPEN SESSION – 5 P.M.

PLEDGE OF ALLEGIANCE

CITY COUNCIL AGENDA
OCTOBER 11, 2023 - Page 2
EVENT CALENDAR FOR THE PERFORMING ARTS CENTER - For tickets please contact the box office at (909) 866-4970 or visit www.citybigbearlake.com • The Fools of Big Bear present an Improvisational Theatre Halloween Show on October 21st starting at 7:00 pm
• The Bear Valley Unified School District presents Scary Tales on October 28th at 2:00 pm and a second showing at 7:00 pm

PRESENTATIONS
• Introduction of new Employees:
• Alan Mondragon – Administrative Analyst, Management Services Department • Brys Kuntz – Facilities/Parks Maintenance Worker, Public Works • Presentation of a proclamation recognizing October 2023 as Community Planning Month.

RESULTS OF CLOSED SESSION
PUBLIC COMMUNICATIONS - At this time, general Public comment is permitted only on consent calendar items and other matters not listed on the posted agenda that are within the subject matter and jurisdiction of the City. Public comment on specific items listed on the posted agenda, such as public hearing & discussion or action items, will be taken later in the meeting when the item is called for discussion. When addressing the City Council, please keep the following in mind: State law prohibits the City Council from taking any action on items not listed on the agenda and therefore prevents the City Council from replying to most public comments. Each speaker has a 3 minute maximum time limit subject to adjustment at the discretion of the Presiding Officer.

Participants cannot cede their speaking time to another person. To help insure a respectful and efficient meeting, please address the Council directly, not the audience, and refrain from disruptive comments and applause. We appreciate your attendance and your participation in our local government.

1. CONSENT CALENDAR

1.1 APPROVE DEMANDS – CHECK ISSUE DATE 09/02/2023 THROUGH 09/30/2023 IN THE AMOUNT OF $1,643,504.81 AND THE AUGUST 2023 TREASURER’S REPORT

1.2 APPROVE COUNCIL REGULAR MEETING MINUTES OF AUGUST 9, 2023

1.3 APPROVE 2024 COUNCIL MEETING CALENDAR
Staff’s recommendation: Approve the 2024 City Council Meeting Calendar which includes Regular City Council Meetings and pre-scheduled Special City Council meetings.

1.4 AUTHORIZE ON-CALL SNOW REMOVAL CONTRACTS
Staff’s recommendation: Adopt a resolution authorizing on-call snow removal contracts for winter season 2023-24 with Bear Valley Paving, Big Bear Log Works, Inc., Lloyd Wood Trucking, Inc., Mile High Equipment, Nolan Thoren Construction, Robertson’s Ready Mix,

CITY COUNCIL AGENDA
OCTOBER 11, 2023 - Page 3
LTD, Romans Construction, and S. Porter, Inc., and authorize the City Manager to execute all necessary contract documents in a form approved by the City Attorney.

1.5 AUTHORIZE RENTAL AGREEMENTS FOR SNOW REMOVAL EQUIPMENT Staff’s recommendation: Adopt a resolution authorizing a rental agreement and purchase order with: Volvo Construction Equipment and Services for the rental of seven (7) Volvo 110 loaders in an amount not to exceed $188,580, United Rentals for the rental of three (3) dump trucks, six (6) backhoes, and one (1) skid steer in an amount not to exceed $193,455, and Right of Way Traffic Safety, Inc. for the rental of five (5) Changeable Message Signs (CMS) with remote access in an amount not to exceed $31,000; and authorize the City Manager to execute all necessary contract documents in a form approved by the City Attorney.

1.6 AUTHORIZE AGREEMENT WITH MOUNTAIN TRANSIT FOR CITY

CONTRIBUTION TO THE FREE TROLLEY SERVICE
Staff’s recommendation: Adopt a resolution authorizing a grant agreement between the City of Big Bear Lake and Mountain Transit; and authorize the City Manager to execute the agreement.

1.7 NOTICES OF COMPLETION – FISCAL YEAR 2023-24 CAPITAL IMPROVEMENT

PROJECTS
Staff’s recommendation: Accept the Sanitary Sewer Cured in Place Pipe Project and the 2023 Citywide Line Striping Project as complete, and authorize staff to file Notices of Completion with the County of San Bernardino Recorder’s Office.

2. PUBLIC HEARING - Any person may appear and be heard in support or in opposition to the proposal at the time of the hearing. If you challenge the action in court or an administrative proceeding, you may be limited to raising only those issues which you or someone else raised at the public hearing described in the notice, or in written correspondence delivered to the City at or before the public hearing.

2.1 INTRODUCTION OF AN ORDINANCE AMENDING CHAPTER 10.12 OF THE BIG

BEAR LAKE MUNICIPAL CODE
Staff recommendation: Conduct a public hearing to hear any and all public testimony; and read the title, waive further reading and introduce an ordinance entitled: Ordinance of the City Council Amending Chapter 10.12 of the Big Bear Lake Municipal Code Relating to Parking During Snow Conditions-Generally.

3. DISCUSSION/ACTION ITEMS

3.1 COMMUNITY VISIONING
Staff’s recommendation: Approve and adopt the vision statement derived from the input provided by community members during the Community Visioning Process in order to assist and guide the General Plan Update process.

CITY COUNCIL AGENDA
OCTOBER 11, 2023 - Page 4

3.2 AUTHORIZE PROFESSIONAL SERVICES AGREEMENT FOR LAND

MANAGEMENT SOFTWARE SELECTION SERVICES
Staff’s recommendation: Adopt a resolution authorizing a professional services agreement with ClientFirst for land management software selection services for a cost not to exceed $48,585.

3.3 VACATION RENTAL ORDINANCE RELATED TIMELINE
Staff’s recommendation: Receive a report from staff and provide direction as appropriate.

3.4 TRAFFIC MANAGEMENT PLAN/SNOW REMOVAL OVERVIEW
Staff’s recommendation: Receive a report from staff and provide direction as appropriate.

3.5 INTRODUCTION OF AN ORDINANCE AMENDING SECTION 10.12.040 OF THE

BIG BEAR LAKE MUNICIPAL CODE
Staff’s recommendation: Read the title, waive further reading and introduce an ordinance entitled: Ordinance Amending Chapter 10.12.040 of the Big Bear Lake Municipal Code related to Declaration of Snow Conditions.

4. COMMENTS, ANNOUNCEMENTS & ADDITIONAL CITY BUSINESS
• CITY CLERK, CITY ATTORNEY & CITY MANAGER COMMENTS
• COUNCILMEMBER BOARD/COMMITTEE REPORTS & COMMENTS

ADJOURNMENT

TENTATIVE ITEMS TO BE CONSIDERED AT A FUTURE CITY COUNCIL MEETING Discussion regarding campaign contribution limits – November 2023 Joint City Council & Planning Commission Special Meeting to discuss ADU& R-3 Zoning/ vacation rental allowances - TBD

DECLARATION OF POSTING
I, Rebecca F. Cannon, City Clerk of the City of Big Bear Lake, do hereby declare that the foregoing Agenda for the Big Bear Lake City Council Meeting was posted in accordance with the applicable legal requirements.

DATED: October 6, 2023
Rebecca F. Cannon, City Clerk

CITY COUNCIL AGENDA
OCTOBER 11, 2023 - Page 5
The City of Big Bear Lake wishes to make all of its public meetings accessible to the public. If you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (909) 866-5831. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Check# Vendor/Employee Date Amount
89223 California State Highway Patrol 09/07/23 5,559.57 89224 San Bernardino County Fire Protection District 09/07/23 5,527.22 89226 Big Bear Disposal Inc 09/07/23 261,786.57
89227 Big Bear Paint Center 09/07/23 818.67
89229 Bear Valley Printing Inc 09/07/23 2,351.96
89230 CP Products 09/07/23 83.83
89231 Cintas Corporation 09/07/23 381.44
89232 Essel Technology Services, Inc. 09/07/23 6,662.50 89233 Famcon Pipe & Supply, Inc 09/07/23 39,867.50
89234 GateHouse Media California Holdings, Inc. 09/07/23 172.44 89235 Geiger Supply, Inc. 09/07/23 10.44
89236 Gibson Transportation Consulting, Inc. 09/07/23 4,207.50 89237 Grainger Inc. 09/07/23 21.00
89238 Haaker Equipment Co. Inc. 09/07/23 751.27
89240 Holland Equipment Company 09/07/23 1,423.19
89242 Intelesys One, Inc. 09/07/23 195.84
89243 Ludecke's Electrical Service, Inc. 09/07/23 10,105.39 89244 Mission Linen Supply Inc. 09/07/23 821.31
89245 Michael Marcotte 09/07/23 750.00
89246 Mountain Trophy & Pro Shop 09/07/23 25.86
89247 Mountain Water Co 09/07/23 176.00
89248 Orkin Pest Control 09/07/23 219.99
89249 ROW Traffic Safety, Inc. 09/07/23 2,272.66
89250 Robertson's Ready Mix 09/07/23 6,986.51
89253 Waxie Sanitary Supply Inc. 09/07/23 9,270.55
89257 Espyr 09/07/23 204.60
89261 TASC Client Invoices 09/07/23 79.90
89266 San Bernardino County 09/14/23 6.00
89267 San Bernardino County Library ‐ Big Bear Branch 09/14/23 500.00 89268 San Bernardino County Sheriff's Dept 09/14/23 500,617.18 89269 San Bernardino County Vehicle Svcs Dept 09/14/23 12,004.59 89270 City of Big Bear Lake 09/14/23 100.00
89271 City of Big Bear Lake Dept of Water & Power 09/14/23 5,790.70 89272 South Coast AQMD 09/14/23 1,995.78
89274 Big Bear Paint Center 09/14/23 100.14
89275 BlackHole Technologies Inc 09/14/23 1,949.45
89276 Bravo Arts Solutions LLC 09/14/23 169.40
89277 Butchers Blocks & Building Materials 09/14/23 218.16 89278 Bear Valley Electric 09/14/23 21,681.82
89279 Charter Communications Holdings, LLC 09/14/23 3,800.40 89280 Cintas Corporation 09/14/23 880.35
89281 Lumber City Corp. 09/14/23 168.58
89282 DKS Associates 09/14/23 18,818.39
89284 Frontier Communications 09/14/23 2,450.41
89285 Gibson Transportation Consulting, Inc. 09/14/23 5,853.75 89286 Grainger Inc. 09/14/23 917.14
City of Big Bear Lake
Checks Issued 09/02/2023 ‐ 09/30/2023
ITEM 1.1
Check# Vendor/Employee Date Amount
City of Big Bear Lake
Checks Issued 09/02/2023 ‐ 09/30/2023
89287 The Grizzly 09/14/23 24.50
89288 Haaker Equipment Co. Inc. 09/14/23 9,378.86
89289 Hinderliter de Lamas & Assoc Inc. 09/14/23 1,336.00 89290 Inland Kubota, Inc 09/14/23 1,144.59
89291 Hitchin Lucerne, Inc. 09/14/23 477.28
89292 Merrell Johnson Engineering Inc 09/14/23 36,047.50 89293 Mission Linen Supply Inc. 09/14/23 1,637.72
89294 Randy Spitz 09/14/23 82.00
89295 Mountain Trophy & Pro Shop 09/14/23 12.93
89296 Orkin Pest Control 09/14/23 226.98
89297 Otis Elevator Company 09/14/23 100.00
89298 Nestle Waters North America 09/14/23 1,066.62
89299 ROW Traffic Safety, Inc. 09/14/23 1,852.25
89300 Robertson's Ready Mix 09/14/23 770.95
89301 Romans Construction Corp. 09/14/23 111,210.80
89302 Tom Dodson & Associates 09/14/23 475.00
89303 United Rentals (North America), Inc 09/14/23 2,346.80 89304 Valero Marketing & Supply Co 09/14/23 900.02
89305 Waxie Sanitary Supply Inc. 09/14/23 9,548.04
89306 Willdan Engineering Inc 09/14/23 43,082.00
89308 All Protection Alarm 09/22/23 1,997.11
89309 Big Bear Chamber of Commerce 09/22/23 14.52
89310 Big Bear Lake Elks Lodge #1787 09/22/23 1,080.00
89312 Peter Joseph Bucknam 09/22/23 7,679.00
89313 Butchers Blocks & Building Materials 09/22/23 1,376.28 89314 Bear Valley Electric 09/22/23 5,594.81
89315 Bear Valley Printing Inc 09/22/23 349.11
89316 Charter Communications Holdings, LLC 09/22/23 83.51 89317 ClearGov Inc. 09/22/23 24,500.00
89318 Dial M Productions 09/22/23 1,925.00
89319 DKS Associates 09/22/23 3,267.09
89320 Docu‐Trust 09/22/23 55.00
89321 Fisher Integrated, Inc. 09/22/23 2,400.00
89323 Marlin Business Bank 09/22/23 1,616.02
89324 Mountain Trophy & Pro Shop 09/22/23 161.63
89325 CivicPlus, LLC 09/22/23 2,211.00
89326 Nielsen Merksamer Parrinello Gross & Leoni, LLP 09/22/23 6,487.24 89327 Ring Central 09/22/23 3,380.41
89328 Lee Smith 09/22/23 11,000.00
89329 Spinitar 09/22/23 779.13
89330 Statewide Traffic Safety and Signs Inc 09/22/23 40,285.00 89331 TerryBerry Company, LLC 09/22/23 764.24
89332 Triple Crown Products, Inc. 09/22/23 3,474.96
89333 Tripepi, Smith & Associates, Inc. 09/22/23 12,874.38 89334 Willdan Engineering Inc 09/22/23 14,896.00
89338 California State Dept of Industrial Relations 09/29/23 225.00 Check# Vendor/Employee Date Amount
City of Big Bear Lake
Checks Issued 09/02/2023 ‐ 09/30/2023
89339 Department of Justice 09/29/23 32.00
89340 San Bernardino County Sheriff's Dept 09/29/23 30,665.48 89343 Big Bear Lake Urgent Care Inc 09/29/23 728.00
89344 Bear Valley Electric 09/29/23 447.58
89346 CP Products 09/29/23 62.28
89347 Everfence Corporation 09/29/23 2,094.40
89348 Extra Space Management Inc 09/29/23 991.00
89349 Grainger Inc. 09/29/23 656.09
89350 The Grizzly 09/29/23 2,704.50
89351 Industrial Hearing & Pulmonary Inc. 09/29/23 1,250.00 89352 King's Fire Protection, Inc. 09/29/23 473.14
89353 Lynn Merrill And Associates, Inc. 09/29/23 3,624.58 89354 Mission Linen Supply Inc. 09/29/23 837.10
89355 Orkin Pest Control 09/29/23 125.00
89356 Quill Corporation 09/29/23 27.99
89357 The Tamis Corporation 09/29/23 23,796.59
89358 TENCO INC. 09/29/23 17,062.62
89359 US Bank Corporate Payment Systems 09/29/23 18,423.92 89360 Verizon Wireless 09/29/23 1,356.32
89361 Vulcan Materials Company Inc. 09/29/23 784.00
89362 Waxie Sanitary Supply Inc. 09/29/23 8,052.36
89363 Wincan LLC 09/29/23 2,500.00
89364 Final Touch Construction & Design Inc. 09/29/23 207,834.33 ACH AccuSource, Inc. 09/22/23 244.50
ACH Phase II Systems 09/22/23 2,202.80
ACH S Porter Inc 09/07/23 2,000.00
ACH Gary Payne 09/14/23 825.00
ACH Gary Payne 09/22/23 275.00
ACH What's Up Big Bear 09/14/23 285.00
ACH What's Up Big Bear 09/22/23 90.00
ACH S Porter Inc 09/07/23 4,100.00
1,643,504.81
Check# Vendor/Employee Transaction Amount
City Council 4110
89229 Bear Valley Printing Inc Printing Services 09/07/23 19.37 89267 San Bernardino County Library ‐ Big Bear Branch Community Sponsorship Grant Program 09/14/23 500.00 89359 US Bank Corporate Payment Systems CJPIA Conference/Meeting Provisions/Dignitary Memorial Flowers 09/29/23 919.66 City Council Total 1,439.03
City Manager 4120
89359 US Bank Corporate Payment Systems Digital Subscription/Office Supplies 09/29/23 309.85 City Manager Total 309.85
City Clerk 4130
89223 California State Highway Patrol Traffic Control ‐ 4th of July 09/07/23 5,559.5789229 Bear Valley Printing Inc Armed Forces Banners 09/07/23 867.19 89242 Intelesys One, Inc. Records Request Support 09/07/23 195.8489315 Bear Valley Printing Inc Armed Forces Banners 09/22/23 349.11 89320 Docu‐Trust Document Storage 09/22/23 55.00
89330 Statewide Traffic Safety and Signs Inc Traffic Control ‐ Tour De Big Bear 09/22/23 40,285.00 89359 US Bank Corporate Payment Systems Office Supplies/Meeting Provisions 09/29/23 671.62 City Clerk Total 47,983.33
Finance 4140
89289 Hinderliter de Lamas & Assoc Inc. Professional Services 09/14/23 1,336.00 89359 US Bank Corporate Payment Systems CSMFO Annual Memberships 09/29/23 225.00 Finance Services Total 1,561.00
Human Resources 4150
89234 GateHouse Media California Holdings, Inc. Recruitment Expense 09/07/23 172.44 89257 Espyr EAP Services 09/07/23 204.60
89261 TASC Client Invoices Administrative Fees 09/07/23 79.90 89270 City of Big Bear Lake Employee Appreciation Service Award 09/14/23 100.0089299 ROW Traffic Safety, Inc. Message Boards Repair ‐ Damage Claim 09/14/23 1,852.25 89310 Big Bear Lake Elks Lodge #1787 Employee Appreciation 09/22/23 1,080.0089318 Dial M Productions Employee Appreciation 09/22/23 1,925.00 89331 TerryBerry Company, LLC Service Award Pins 09/22/23 764.24 89339 Department of Justice Fingerprint Apps 09/29/23 32.00 City of Big Bear Lake
Expenditure By Department
Checks Issued 09/02/2023 ‐ 09/30/2023
Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 09/02/2023 ‐ 09/30/2023
89343 Big Bear Lake Urgent Care Inc Recruitment Expense 09/29/23 728.00 89350 The Grizzly Recruitment Expense 09/29/23 204.7589351 Industrial Hearing & Pulmonary Inc. External Training Expense 09/29/23 1,250.00 89359 US Bank Corporate Payment Systems Recruitment Exp/Conference Exp/Training Exp/Meeting Supplies 09/29/23 5,136.17ACH AccuSource, Inc. Recruitment Expense 09/22/23 244.50 ACH Phase II Systems PARS Administrative Fees 09/22/23 2,202.80 Human Resources Total 15,976.65
City Attorney 4170
89326 Nielsen Merksamer Parrinello Gross & Leoni, LLP Professional Legal Services 09/22/23 6,487.24 89350 The Grizzly Legal Notices 09/29/23 2,499.75
City Attorney Total 8,986.99
Traffic Safety 4230
89278 Bear Valley Electric Electricity Usage 09/14/23 450.17 89314 Bear Valley Electric Electricity Usage 09/22/23 193.98 89344 Bear Valley Electric Electricity Usage 09/29/23 447.58 Traffic Safety Total 1,091.73
Law Enforcement 4250
89268 San Bernardino County Sheriff's Dept Monthly Sheriff Contract/Quarterly Expenses & OT 09/14/23 500,617.18 89340 San Bernardino County Sheriff's Dept MOU Adjustment 09/29/23 30,665.48 Law Enforcement Total 531,282.66
Animal Regulation 4260
89248 Orkin Pest Control Pest Control Service 09/07/23 125.00 89355 Orkin Pest Control Pest Control Service 09/29/23 125.00 Animal Regulation Total 250.00
Engineering 4310
89236 Gibson Transportation Consulting, Inc. Professional Services 09/07/23 4,207.50 89269 San Bernardino County Vehicle Svcs Dept Fuel Charges 09/14/23 24.4689292 Merrell Johnson Engineering Inc Professional Services 09/14/23 8,124.00 89328 Lee Smith Appraisal Services 09/22/23 2,500.00
Engineering Total 14,855.96
Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 09/02/2023 ‐ 09/30/2023
Street Maintenance 4320
89230 CP Products Janitorial Supplies 09/07/23 83.83
89240 Holland Equipment Company Snow Removal Equipment Repair 09/07/23 1,423.19 89244 Mission Linen Supply Inc. Laundry Service 09/07/23 328.52 89249 ROW Traffic Safety, Inc. Signs 09/07/23 2,272.66
89253 Waxie Sanitary Supply Inc. Janitorial Supplies 09/07/23 2,317.64 89269 San Bernardino County Vehicle Svcs Dept Fuel Charges 09/14/23 6,172.1589275 BlackHole Technologies Inc GPS Monthly Service 09/14/23 1,949.4589277 Butchers Blocks & Building Materials Materials/Supplies 09/14/23 40.28 89280 Cintas Corporation First Aid Supplies 09/14/23 282.51 89281 Lumber City Corp. Materials/Supplies 09/14/23 58.0689286 Grainger Inc. Materials/Supplies 09/14/23 75.35 89288 Haaker Equipment Co. Inc. Materials/Supplies 09/14/23 6,242.2689290 Inland Kubota, Inc Snow Removal Equipment Repair 09/14/23 1,144.59 89293 Mission Linen Supply Inc. Laundry Service 09/14/23 655.08 89296 Orkin Pest Control Pest Control Service 09/14/23 131.99 89298 Nestle Waters North America Drinking Water 09/14/23 533.31 89303 United Rentals (North America), Inc Compaction Roller 09/14/23 2,346.80 89304 Valero Marketing & Supply Co Fuel Charges 09/14/23 900.02 89305 Waxie Sanitary Supply Inc. Janitorial Supplies 09/14/23 2,387.01 89313 Butchers Blocks & Building Materials Materials/Supplies 09/22/23 471.26 89316 Charter Communications Holdings, LLC Cable Service 09/22/23 83.51 89332 Triple Crown Products, Inc. City Logo Apparel 09/22/23 1,616.66 89346 CP Products Janitorial Supplies 09/29/23 15.57
89348 Extra Space Management Inc Storage Rental Spaces 09/29/23 991.00 89354 Mission Linen Supply Inc. Laundry Service 09/29/23 334.84 89357 The Tamis Corporation Plastic Barriers 09/29/23 11,898.30 89358 TENCO INC. Snow Removal Equipment Repair 09/29/23 17,062.62 89359 US Bank Corporate Payment Systems Sand Bags/Meeting Provisions/Repair Parts 09/29/23 1,739.47 89361 Vulcan Materials Company Inc. Materials/Supplies 09/29/23 784.00 89362 Waxie Sanitary Supply Inc. Janitorial Supplies 09/29/23 1,603.15 ACH S Porter Inc Tree Removals 09/07/23 2,000.00
PW: Street Maintenance Total 67,945.08
Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 09/02/2023 ‐ 09/30/2023
Vehicle Maintenance 4325
89237 Grainger Inc. Vehicle Repair Parts 09/07/23 21.00 89244 Mission Linen Supply Inc. Laundry Service 09/07/23 41.08 89271 City of Big Bear Lake Dept of Water & Power Water Usage 09/14/23 207.75 89286 Grainger Inc. Vehicle Repair Parts 09/14/23 104.63 89293 Mission Linen Supply Inc. Laundry Service 09/14/23 81.90 89313 Butchers Blocks & Building Materials Materials/Supplies 09/22/23 4.4789314 Bear Valley Electric Electricity Usage 09/22/23 36.58 89354 Mission Linen Supply Inc. Laundry Service 09/29/23 41.86 89359 US Bank Corporate Payment Systems Vehicle Maintenance 09/29/23 64.99 PW: Vehicle Maintenance Total 604.26
Street Lighting 4330
89278 Bear Valley Electric Electricity Usage 09/14/23 5,960.3689314 Bear Valley Electric Electricity Usage 09/22/23 919.50 PW: Street Lighting Total 6,879.86
Parking Lots / Chamber Building 4335
89227 Big Bear Paint Center Materials/Supplies 09/07/23 818.67 89248 Orkin Pest Control Pest Control Service 09/07/23 94.99 89253 Waxie Sanitary Supply Inc. Janitorial Supplies 09/07/23 2,317.64 89271 City of Big Bear Lake Dept of Water & Power Water Usage 09/14/23 539.41 89274 Big Bear Paint Center Materials/Supplies 09/14/23 100.14 89277 Butchers Blocks & Building Materials Materials/Supplies 09/14/23 119.1689278 Bear Valley Electric Electricity Usage 09/14/23 1,752.5589279 Charter Communications Holdings, LLC Security Camera Internet Service 09/14/23 239.96 89281 Lumber City Corp. Materials/Supplies 09/14/23 110.52 89286 Grainger Inc. Materials/Supplies 09/14/23 75.36
89291 Hitchin Lucerne, Inc. Materials/Supplies 09/14/23 159.0989296 Orkin Pest Control Pest Control Service 09/14/23 94.99 89305 Waxie Sanitary Supply Inc. Janitorial Supplies 09/14/23 2,387.01 89309 Big Bear Chamber of Commerce Natural Gas Usage 09/22/23 14.52 89313 Butchers Blocks & Building Materials Materials/Supplies 09/22/23 406.8389314 Bear Valley Electric Electricity Usage 09/22/23 3,677.5489346 CP Products Janitorial Supplies 09/29/23 15.57 Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 09/02/2023 ‐ 09/30/2023
89349 Grainger Inc. Materials/Supplies 09/29/23 328.05
89362 Waxie Sanitary Supply Inc. Janitorial Supplies 09/29/23 1,514.06 PW: Parking Lots/Chamber Total 14,766.06
Planning 4410
89266 San Bernardino County Monthly Assessor Parcel Map Update 09/14/23 6.00 89282 DKS Associates Professional Services 09/14/23 18,818.39 89319 DKS Associates Professional Services 09/22/23 3,267.0989334 Willdan Engineering Inc Professional Services 09/22/23 14,896.0089359 US Bank Corporate Payment Systems Publications/Employee Retirement Appreciation 09/29/23 490.28 Planning Total 37,477.76
Planning Commission 4411
89359 US Bank Corporate Payment Systems Meeting Provisions 09/29/23 165.04 Planning Commission Total 165.04
Tourism & Municipal Code Compliance 4415
89269 San Bernardino County Vehicle Svcs Dept Fuel Charges 09/14/23 1,336.64 89333 Tripepi, Smith & Associates, Inc. Professional Services 09/22/23 12,874.38 89359 US Bank Corporate Payment Systems Meeting Provisions/Tourism Data/Office Supplies 09/29/23 1,630.66 Tourism & Municipal Code Compliance Total 15,841.68
Building & Safety 4430
89269 San Bernardino County Vehicle Svcs Dept Fuel Charges 09/14/23 102.38 89306 Willdan Engineering Inc Professional Services 09/14/23 43,082.00 89359 US Bank Corporate Payment Systems Office Supplies 09/29/23 78.60 Building & Safety Total 43,262.98
PAC Administration 4610
89276 Bravo Arts Solutions LLC Ticket Printing Fees 09/14/23 169.40 PAC Administration Total 169.40
City Parks & Trails 4625
89235 Geiger Supply, Inc. Materials/Supplies 09/07/23 10.44 89253 Waxie Sanitary Supply Inc. Janitorial Supplies 09/07/23 2,317.64 Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 09/02/2023 ‐ 09/30/2023
89271 City of Big Bear Lake Dept of Water & Power Water Usage 09/14/23 3,146.44 89277 Butchers Blocks & Building Materials Materials/Supplies 09/14/23 6.8089278 Bear Valley Electric Electricity Usage 09/14/23 1,279.2389279 Charter Communications Holdings, LLC Security Camera Internet Service 09/14/23 353.29 89286 Grainger Inc. Materials/Supplies 09/14/23 75.36
89291 Hitchin Lucerne, Inc. Materials/Supplies 09/14/23 159.09 89305 Waxie Sanitary Supply Inc. Janitorial Supplies 09/14/23 2,387.01 89308 All Protection Alarm Alarm Monitoring 09/22/23 96.15 89313 Butchers Blocks & Building Materials Materials/Supplies 09/22/23 7.8789346 CP Products Janitorial Supplies 09/29/23 15.5789349 Grainger Inc. Materials/Supplies 09/29/23 328.04 89362 Waxie Sanitary Supply Inc. Janitorial Supplies 09/29/23 1,514.06 City Parks & Trails Total 11,696.99
General Government 4800
89246 Mountain Trophy & Pro Shop Slider Name Plate 09/07/23 25.86 89247 Mountain Water Co Water Dispenser Rental & Water 09/07/23 176.00 89250 Robertson's Ready Mix Sand Bags 09/07/23 6,986.5189280 Cintas Corporation First Aid Supplies 09/14/23 315.34 89287 The Grizzly Newspaper Subscription 09/14/23 24.50 89294 Randy Spitz Meeting Supplies 09/14/23 82.0089295 Mountain Trophy & Pro Shop Slider Name Plate 09/14/23 12.93 89300 Robertson's Ready Mix Sand Bags 09/14/23 770.95
89324 Mountain Trophy & Pro Shop Slider Name Plates 09/22/23 161.63 89332 Triple Crown Products, Inc. City Logo Apparel 09/22/23 241.65 89356 Quill Corporation Office Supplies 09/29/23 27.99
89359 US Bank Corporate Payment Systems Sand Bags/Aerial Picture Framing/Business Cards 09/29/23 3,019.70 General Government Total 11,845.06
Information Technology 4810
89279 Charter Communications Holdings, LLC Internet Service 09/14/23 3,087.17 89284 Frontier Communications Telephone Service 09/14/23 1,884.19 89317 ClearGov Inc. Annual Budgeting Software Renewal 09/22/23 24,500.0089321 Fisher Integrated, Inc. Video Streaming 09/22/23 2,400.00 89323 Marlin Business Bank Copier Lease 09/22/23 1,616.02 Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 09/02/2023 ‐ 09/30/2023
89325 CivicPlus, LLC Municipal Code Hosting 09/22/23 2,211.00 89327 Ring Central Communication Services 09/22/23 3,380.41 89329 Spinitar Web Presenter 09/22/23 779.1389359 US Bank Corporate Payment Systems Digital Subscriptions/Computer Supplies 09/29/23 1,338.38 89360 Verizon Wireless Cell Phone Service 09/29/23 1,356.32 Technology Services Total 42,552.62
Civic Center 4820
89231 Cintas Corporation AED Lease 09/07/23 381.4489244 Mission Linen Supply Inc. Laundry Service 09/07/23 57.49 89245 Michael Marcotte Maintenance & Repairs 09/07/23 750.00 89253 Waxie Sanitary Supply Inc. Janitorial Supplies 09/07/23 2,317.63 89269 San Bernardino County Vehicle Svcs Dept Fuel Charges 09/14/23 1,357.1589271 City of Big Bear Lake Dept of Water & Power Water Usage 09/14/23 545.82 89278 Bear Valley Electric Electricity Usage 09/14/23 5,745.75 89279 Charter Communications Holdings, LLC Security Camera Internet Service 09/14/23 119.98 89286 Grainger Inc. Materials/Supplies 09/14/23 75.35
89293 Mission Linen Supply Inc. Laundry Service 09/14/23 114.64 89297 Otis Elevator Company Elevator Maintenance 09/14/23 100.00 89305 Waxie Sanitary Supply Inc. Janitorial Supplies 09/14/23 2,387.01 89308 All Protection Alarm Alarm Monitoring 09/22/23 1,597.71 89313 Butchers Blocks & Building Materials Materials/Supplies 09/22/23 264.33 89338 California State Dept of Industrial Relations Auto Elevator Inspection 09/29/23 225.00 89346 CP Products Janitorial Supplies 09/29/23 15.5789352 King's Fire Protection, Inc. Fire Extinguisher Maintenance 09/29/23 473.14 89354 Mission Linen Supply Inc. Laundry Service 09/29/23 58.59 89362 Waxie Sanitary Supply Inc. Janitorial Supplies 09/29/23 1,603.15 Civic Center Total 18,189.75
PAC Operations & Maintenance 4821
89278 Bear Valley Electric Electricity Usage 09/14/23 1,915.2589308 All Protection Alarm Alarm Monitoring 09/22/23 303.25 89359 US Bank Corporate Payment Systems Projector Equipment Bulbs 09/29/23 2,275.50 ACH Gary Payne Theatre Maintenance & Support 09/14/23 825.00 ACH Gary Payne Theatre Maintenance & Support 09/22/23 275.00 Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 09/02/2023 ‐ 09/30/2023
ACH What's Up Big Bear Theatre Support 09/14/23 285.00
ACH What's Up Big Bear Theatre Support 09/22/23 90.00
PAC Operations & Maintenance Total 5,969.00
Sanitation 250
89238 Haaker Equipment Co. Inc. Materials/Supplies 09/07/23 751.2789244 Mission Linen Supply Inc. Laundry Service 09/07/23 328.5289269 San Bernardino County Vehicle Svcs Dept Fuel Charges 09/14/23 3,011.81 89271 City of Big Bear Lake Dept of Water & Power Water Usage 09/14/23 50.70 89272 South Coast AQMD Permit Fees 09/14/23 1,995.78
89277 Butchers Blocks & Building Materials Materials/Supplies 09/14/23 51.92 89278 Bear Valley Electric Electricity Usage 09/14/23 3,253.7789280 Cintas Corporation First Aid Supplies 09/14/23 282.5089284 Frontier Communications Telephone Service 09/14/23 566.22 89288 Haaker Equipment Co. Inc. Materials/Supplies 09/14/23 3,136.6089292 Merrell Johnson Engineering Inc Professional Services 09/14/23 1,228.00 89293 Mission Linen Supply Inc. Laundry Service 09/14/23 655.0889298 Nestle Waters North America Drinking Water 09/14/23 533.31 89314 Bear Valley Electric Electricity Usage 09/22/23 767.21 89332 Triple Crown Products, Inc. City Logo Apparel 09/22/23 1,616.65 89354 Mission Linen Supply Inc. Laundry Service 09/29/23 334.84 89357 The Tamis Corporation Plastic Barriers 09/29/23 11,898.29 89359 US Bank Corporate Payment Systems CWEA Membership Renewals 09/29/23 359.00 89363 Wincan LLC Annual Software Support 09/29/23 2,500.00 Sanitation Total 33,321.47
Property Lease General Operations 255
89328 Lee Smith Appraisal Services 09/22/23 8,500.00
Property Lease General Operations Total 8,500.00
Village Streetscape Maintenance 291
89226 Big Bear Disposal Inc Village Litter Containers 09/07/23 2,253.70 89229 Bear Valley Printing Inc Banners 09/07/23 1,465.4089243 Ludecke's Electrical Service, Inc. Repair Services 09/07/23 10,105.3989271 City of Big Bear Lake Dept of Water & Power Water Usage 09/14/23 1,300.58 Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 09/02/2023 ‐ 09/30/2023
89278 Bear Valley Electric Electricity Usage 09/14/23 1,324.7489286 Grainger Inc. Materials/Supplies 09/14/23 511.09 89291 Hitchin Lucerne, Inc. Materials/Supplies 09/14/23 159.10 89313 Butchers Blocks & Building Materials Materials/Supplies 09/22/23 221.52 89362 Waxie Sanitary Supply Inc. Janitorial Supplies 09/29/23 1,817.94 Village Streetscape Maintenance Total 19,159.46
Capital Projects 321
89232 Essel Technology Services, Inc. 42106 Big Bear Blvd Land Acquisition 09/07/23 6,662.5089233 Famcon Pipe & Supply, Inc Sanitation Infrastructure 09/07/23 39,867.50 89285 Gibson Transportation Consulting, Inc. Castle Rock Trailhead Project 09/14/23 5,853.75 89292 Merrell Johnson Engineering Inc Stanfield Parking Lot Project 09/14/23 12,925.50 89292 Merrell Johnson Engineering Inc Cottage Lane Sewer Replacement 09/14/23 580.00 89301 Romans Construction Corp. Stanfield Parking Lot Project 09/14/23 111,210.80 89302 Tom Dodson & Associates Environmental Services ‐ Vehicle Acquisitions & Replacements 09/14/23 475.00 89347 Everfence Corporation Release Retention ‐ Knickerbocker Improvement 09/29/23 2,094.40 89364 Final Touch Construction & Design Inc. City Hall Roof Restoration Project 09/29/23 207,834.33 Capital Projects Total 387,503.78
Street Improvement Projects 350
89292 Merrell Johnson Engineering Inc Annual Street Rehabilitation Project 09/14/23 12,252.00 89312 Peter Joseph Bucknam Sign Inventory Project 09/22/23 7,679.00 ACH S Porter Inc Annual Street Rehabilitation Project 09/07/23 4,100.00 Capital Projects/ Street Improvements Total 24,031.00
Refuse 550
89224 San Bernardino County Fire Protection District Household Hazardous Waste Removal 09/07/23 5,527.22 89226 Big Bear Disposal Inc Residential Curb/Bin Service 09/07/23 259,532.8789244 Mission Linen Supply Inc. Laundry Service 09/07/23 65.70 89292 Merrell Johnson Engineering Inc Professional Services 09/14/23 938.00 89293 Mission Linen Supply Inc. Laundry Service 09/14/23 131.02 89353 Lynn Merrill And Associates, Inc. Professional Services 09/29/23 3,624.5889354 Mission Linen Supply Inc. Laundry Service 09/29/23 66.97 Refuse Total 269,886.36
1,643,504.81
DISTRIBUTION OF TREASURY CASH Rate Amount % of Total
Demand Account - Union Bank $ 14.51% 4,073,409
Imprest Cash - Union Bank Payroll $ 0.02% 5,342
Imprest Cash $ 0.01% 1,500
Dental Self Insured Checking $ 0.57% 159,111
Local Agency Investment Fund (LAIF) 3.434% 23,839,451 $ 84.90% Total Cash In Treasury: $ 28,078,813 100.00%
INVESTMENT ACTIVITY Days Deposits Withdrawals
LAIF Average Life (Days) of Portfolio 260
LAIF Transactions $2,950,000 $700,000
Interest Received for Fiscal Year 2023-24 $0
DISTRIBUTION OF CASH BY FUND August 2023 July 2023 Change General $ 23,280,404 19,464,657 $ (3,815,747) $
Sanitation $ 5,431,880 5,199,740 $ (232,140) $
Capital Improvement $ (147,440) 1,284,610 $ 1,432,050 $ Refuse $ 30,320 729,273 $ 698,953 $
Trust $ 1,131,868 956,220 $ (175,648) $
Successor Agency $ 79,329 111,278 $ 31,949 $
AB 3229 Supp Law Enforce $ 974,280 333,035 $ (641,245) $ Total Cash in Treasury: $ 28,078,813 $ 30,780,641 $ (2,701,828) CASH WITH FISCAL AGENT - RESERVE FUNDS Cost Basis Market Value Current Yield 2005 Revenue Refunding Bonds
Big Bear Lake Reserve Fund $ 580,531 580,531 $ 5.24%
Moonridge Reserve Fund $ 82,688 82,688 $ 5.24%
1999 IA Tax Allocation Bonds $ 289,289 289,289 $ 5.24%
- The aforementioned investments conform to the City's investment policy. (Res. 2022-64) - Cash is sufficient to meet needs of the next 6 months. - Interest earned on invested cash is accrued on a quarterly basis.

Pursuant to California Government Code 53647 all local government agencies are required to report the current market value of investments under management by an outside party. The reserve funds for the aforementioned bond issues are held and managed by the City's Trustee, Union Bank.

CITY OF BIG BEAR LAKE

TREASURER'S REPORT
August 31, 2023
Regular Meeting Minutes – August 9, 2023
-
A Regular Meeting of the City Council of the City of Big Bear Lake was called to order by Mayor Putz at 5:00 p.m., Wednesday, August 9, 2023, at the Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, California.

OPEN SESSION
Flag Salute: Flag Salute led by Councilmember Mote
Invocation: The invocation will be delivered by Mr. Bighorn, local musician.

Councilmembers Present: Mayor Randall Putz
Mayor Pro Tem Perri Melnick
Councilmember Rick Herrick
Councilmember Bynette Mote
Councilmember Kendi Segovia
Others Present: Erik Sund, City Manager
Stephen P. Deitsch, City Attorney
Erica Stephenson, Assistant City Manager
Rebecca Cannon, City Clerk

PRESENTATIONS
• Presentation of a 25-year Employee Service Award to Jared Cheek, Public Works Operations Manager.

PUBLIC COMMUNICATIONS
Jenny O’Haver, Big Bear City resident, requested that the City Council incorporate Arts & Culture programs into near and long-terms plans for the City of Big Bear Lake in order to establish a cultural district and production-friendly arts destination.

Sophia De Marco, Erwin Lake resident, stated that she would like for Big Bear Lake to begin establishing itself as an arts destination and listed several perceived positive community impacts should programs for the arts be developed and expanded upon.

Jo Tropiano, Big Bear Lake resident, shared examples of the economic and social impacts that Arts & theatre can potentially have on local communities.

Brian Adams, Erwin Lake resident, asked for the City and City Council to consider including Arts & Culture within the near and long-term plans for Big Bear Lake so that the community can become a Performing Arts Destination and Cultural District; also asked the City to partner with the Performing Arts Community by seeking grants and other funding sources for additional performance spaces and venues.

ITEM 1.2

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Meeting Minutes
August 9, 2023
Ryan Cohen, Big Bear Lake resident, shared the previous speakers’ wishes of wanting Arts & Culture to be included into the near and long-term plans for the City going forward as she believes Arts & Culture are important for the economy and the quality of life for community members.

Sharon Rizzo, Sugarloaf resident, indicated that she supports everything that has already been said regarding the Arts, and stated that she, too, would like to see Arts & Culture be included in the near and long-term plans for the Big Bear Lake.

David Gulbranson, Thousand Oaks resident, listed the perceived qualities that should be embodied by elected and appointed officials; questioned a number of City policies and procedures.

Daniel Gulbranson, Big Bear Lake resident, insinuated that Big Bear Lake is becoming more of an authoritarian-like community; expressed his dissatisfaction with the City’s Code Enforcement practices and appeal process.

Tom Sitton, Big Bear Lake resident, stated that he cannot tolerate the hypocrisy of local government and that the City Council works for the residents; demanded that the City arrange a Town Meeting with the Sheriff’s Department in response to seemingly increasing petty theft in the Village; expressed his discontent for City Manager Erik Sund.

Pat Enyart, Big Bear resident, indicated that she was pleased with the Vacation Rental Ordinance Workshops; suggested that in-person check-in should be optional for vacation rental property renters, not mandatory; would like to see a “welcome” video be produced by Visit Big Bear for visitors.

Thomas Haridene, Big Bear Lake resident, asked for Council to consider constructing a concrete skate park at the 19-acre lakeside property.

Quinton Page, Big Bear Lake resident, invited the public and Council to the “Walk a Mile in Her Shoes” event that aims to bring awareness of violence against women. The event is to be held at Community Church on Saturday, September 16.

Theodore Trentman, Big Bear resident, invited the public to his Bear Valley Neighborhood Potluck on Saturday, September 16; stated that he will be sharing an anti-breeding ordinance from Las Vegas with the City Council; encouraged the public to reach out to him for more information regarding his website, BigBeartelevision.com
Ellen Clarke, Big Bear Chamber of Commerce Executive Director, highlighted the Chamber’s upcoming community event, “Moonridge Mondays”, which will be held every Monday night in the Moonridge Corridor throughout the month of September.

Tasha Ross, Big Bear Lake second home owner, implied that the City’s rules and ordinances have been recently enforced outside of their original intent.

1. CONSENT CALENDAR
A motion was made by Councilmember Mote, seconded by Mayor Pro Tem Melnick, to pull Item 1.6 from the Consent Calendar for further discussion.

Said motion was approved by the following vote:

AYES: Melnick, Mote, Herrick, Segovia, Putz

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Meeting Minutes
August 9, 2023
NOES: None
ABSTAIN: None
ABSENT: None
A motion was made by Councilmember Herrick, seconded by Councilmember Melnick, to approve the balance of the Consent Calendar.

Said motion was approved by the following vote:

AYES: Herrick, Melnick, Segovia, Mote, Putz
NOES: None
ABSTAIN: None
ABSENT: None

1.1 APPROVE DEMANDS – CHECK ISSUE DATE 07/01/2023 THROUGH 07/27/2023 IN THE AMOUNT OF $1,307,635.25 AND THE JUNE 2023 TREASURER’S REPORT Approved.

1.2 APPROVE COUNCIL SPECIAL MEETING MINUTES OF JUNE 29, 2023 Approved.

1.3 APPROVE COUNCIL SPECIAL MEETING MINUTES OF JULY 12, 2023 Approved.

1.4 DESIGNATE VOTING DELEGATE AND VOTING ALTERNATE FOR THE 2023

LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE
Council considered a resolution that designated Mayor Randall Putz as the voting delegate and Mayor Pro Tem Perri Melnick as the voting alternate for the 2023 League of California Cities Annual Conference in Sacramento, CA.

Approved and adopted the following resolution entitled:

RESOLUTION NO. 2023-65

RESOLUTION DESIGNATING MAYOR RANDALL PUTZ AS

THE VOTING DELEGATE AND MAYOR PRO TEM MELNICK
AS THE VOTING ALTERNATE FOR THE 2023 LEAGUE OF

CALIFORNIA CITIES ANNUAL CONFERENCE

1.5 APPROVE FISCAL YEAR 2023-24 MEASURE I FIVE YEAR CAPITAL

IMPROVEMENT PLAN
Council considered a resolution that will formally adopt the Measure I five-year Capital Improvement Plan for Fiscal Year 2023-2024 through Fiscal Year 2027-2028 and direct staff to submit the adopted plan and strategy to the San Bernardino County Transportation Authority (SBCTA).

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Meeting Minutes
August 9, 2023
Approved and adopted the following resolution entitled:

RESOLUTION NO. 2023-66

RESOLUTION ADOPTING THE MEASURE I FIVE-YEAR
CAPITAL IMPROVEMENT PLAN FOR FISCAL YEAR 2023-
2024 THROUGH FISCAL YEAR 2027-2028

1.6 REJECT ALL BIDS - POTHOLE PATCHING PROJECT
This item was pulled from the Consent Calendar by Councilmember Mote, seconded by Mayor Pro Tem Melnick, for further discussion.

1.7 AWARD OF CONTRACT - BOULDER BAY PARK WALKWAY AND CURB

REPLACEMENT PROJECT
Council considered a resolution that will award a construction contract to Siterip Construction Services, Inc. for the Boulder Bay Park Walkway and Curb Replacements Project in an amount not to exceed $341,115.27, authorize the City Manager to execute all necessary contract documents in a form approved by the City Attorney, and approve an appropriation in the amount of $42,000 from Measure Y Funds.

Approved and adopted the following resolution entitled:

RESOLUTION NO. 2023-68

RESOLUTION AWARDING A CONSTRUCTION CONTRACT
TO SITEREP CONSTRUCTION SERVICES, INC. FOR THE

BOULDER BAY PARK WALKWAY AND CURB

REPLACEMENTS PROJECT

1.8 AWARD OF CONTRACT - SANITARY SEWER CLEANING AND CCTV

INSPECTION PROJECT
Council considered a resolution that will award a construction contract to Houston & Harris, PCS, Inc. for the Sanitary Sewer Cleaning and CCTV Inspection Project in an amount not to exceed $265,852.85 and authorize the City Manager to execute all necessary contract documents in a form approved by the City Attorney.

Approved and adopted the following resolution entitled:

RESOLUTION NO. 2023-69

RESOLUTION AWARDING A CONSTRUCTION CONTRACT
TO HOUSTON & HARRIS PCS, INC. FOR THE SANITARY

SEWER CLEANING AND CCTV INSPECTION PROJECT

1.9 AWARD OF CONTRACT – ANNUAL CRACK SEAL OF CITY STREETS PROJECT

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Meeting Minutes
August 9, 2023
Council considered a resolution that will award a construction contract to Roy Allan Slurry Seal, Inc. for the Annual Crack Seal of City Streets Project in an amount not to exceed $75,496, authorize the City Manager to execute all necessary contract documents in a form approved by the City Attorney, and approve the rejection of the construction bid submitted by Pavement Rehab Company.

Approved and adopted the following resolution entitled:

RESOLUTION NO. 2023-70

RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO
ROY ALLAN SLURRY SEAL, INC. FOR THE ANNUAL CRACK

SEAL OF CITY STREETS PROJECT

1.10 AUTHORIZE CONSULTING AGREEMENTS - MASTER PLANNING EFFORTS ASSOCIATED WITH THE CITY’S 19-ACRE LAKESIDE PROPERTY
Council considered a resolution that will award a professional services agreement to SWA Group for master planning services associated with the public park amenities in relation to the City’s 19-acre property in an amount not to exceed $29,500, award a professional services agreement to Birtcher Anderson & Davis for assessment and master planning services associated with the Leisure Bear Mobile Home Park in an amount not to exceed $120,000, and authorize the City Manager to execute all necessary agreement documents in a form approved by the City Attorney.

Approved and adopted the following resolution entitled:

RESOLUTION NO. 2023-71

RESOLUTION AUTHORIZING CONSULTING AGREEMENTS TO
SUPPORT THE MASTER PLANNING EFFORTS FOR THE CITY’S
19-ACRE LAKESIDE PROPERTY

1.11 AUTHORIZE CITY EVENTS – CONCERTS IN THE VILLAGE AND MOVIES IN THE PARK
Council considered a resolution authorizing Concerts in the Village and Movies in the Park and determining that the events are exempt from Major Special Events permitting requirements as allowed by Development Code Section 17.13.030.(E.)(6.).

Approved and adopted the following resolution entitled:

RESOLUTION NO. 2023-72

RESOLUTION AUTHORIZING CONCERTS IN THE VILLAGE

AND MOVIES IN THE PARK

ITEMS REMOVED FROM THE CONSENT CALENDAR

1.6 REJECT ALL BIDS - POTHOLE PATCHING PROJECT

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Meeting Minutes
August 9, 2023
This item was pulled from the Consent Calendar by Councilmember Mote, seconded by Mayor Pro Tem Melnick, for further discussion.

Council considered a resolution rejecting the bids received from S. Porter Inc. and Bear Valley Paving for the Pothole Patching Project.

Following Council’s questions and comments, a motion was made by Councilmember Mote to award a construction contract to the lowest bidder, S. Porter Inc. Due to the lack of a second, the motion failed.

A motion was made by Councilmember Herrick, seconded by Mayor Pro Tem Melnick, to approve staff’s recommendation and adopt the following resolution entitled:

RESOLUTION NO. 2023-67

RESOLUTION REJECTING ALL BIDS RECEIVED FOR THE

POTHOLE PATCHING PROJECT
Said motion was approved by the following vote:

AYES: Herrick, Segovia, Melnick, Putz
NOES: Mote
ABSTAIN: None
ABSENT: None

2. PUBLIC HEARING ITEMS

2.1 INTRODUCTION (FIRST READING) OF AN ORDINANCE AMENDING SECTION

17.25.210 OF THE DEVELOPMENT CODE
Council conducted a public hearing to hear any and all public testimony and introduce and conduct the first reading of an ordinance entitled Ordinance of the City Council Amending Development Code Section 17.24.210 Pertaining to Accessory Dwelling Units and Finding the Amendment Statutorily and Categorically Exempt from the California Environmental Quality Act.

Following Council discussion and initial questions, Mayor Putz opened the public hearing at the hour of 6:19 p.m. Seeing no speakers, Mayor Putz closed the public hearing at the hour of 6:19 p.m.

A motion was made by Councilmember Mote, seconded by Mayor Pro Tem Melnick to approve staff’s recommendation to read the title, waive further reading and introduce an ordinance entitled:

ORDINANCE NO. 2023-xxx

ORDINANCE OF THE CITY COUNCIL AMENDING DEVELOPMENT
CODE SECTION 17.25.210 PERTAINING TO ACCESSORY DWELLING

UNITS AND FINDING THE AMENDMENT STATUTORILY AND

CATEGORICALLY EXEMPT FROM THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT

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Meeting Minutes
August 9, 2023
Said motion was approved by the following vote:

AYES: Mote, Segovia, Melnick, Herrick, Putz
NOES: None
ABSTAIN: None
ABSENT: None

3. DISCUSSION/ACTION ITEMS

3.1 AWARD OF PROFESSIONAL SERVICES AGREEMENT – GENERAL PLAN AND MUNICIPAL CODE UPDATES; DISCUSSION REGARDING THE COMPOSITION

OF THE GENERAL PLAN ADVISORY COMMITTEE (GPAC)
Council considered a resolution that will award a professional services agreement to Mintier Harnish for updates to the General Plan and Municipal Code in an amount not to exceed $1,542,719 and engaged in a discussion regarding the composition of the GPAC.

Following Council initial questions, Mayor Putz invited up speakers who wanted to speak on this item. The following individuals approached Council:

Jeff Holoubek, Planning Commission Chair, indicated that he is supportive of the General Plan Update, but is astonished at the cost of the consultants; asked Council to re-evaluate the methodology of the project and consider alternatives to limit the cost.

Ellen Clarke, Big Bear Chamber of Commerce Executive Director, suggested that the City Council consider incorporating a business owner from the west-end of the City and the east-side of the City – such as a business owner from the Moonridge Corridor – to the list of the committee members, Following Council discussion, a motion was made by Councilmember Herrick, seconded by Mayor Pro Tem Melnick, to continue the discussion regarding the proposed Professional Services Agreement with Mintier Harnish at a future City Council Meeting.

Said motion was approved by the following vote:

AYES: Melnick, Mote, Herrick, Segovia, Putz
NOES: None
ABSTAIN: None
ABSENT: None
Council reached consensus on the composition of the GPAC and agreed that there will be seventeen (17) representatives, including:
• 2 City Councilmembers (Mayor to serve as Chair)
• 1 Planning Commissioner
• 1 Visit Big Bear Board Member
• 1 Big Bear Mountain Resorts representative
• 1 Big Bear Chamber Board Member
• 1 Big Bear Valley Community Hospital Board Member
• 1 Big Bear Association of Realtors Board Member
• 1 Big Bear Valley School District Board Member

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Meeting Minutes
August 9, 2023
• 1 youth representative
• 3 full-time residents
• 2 business owners
• 1 second-home owner
• 1 self-managed vacation rental owner/operator
At the hour of 8:21 p.m., Mayor Putz called a short recess.

At the hour of 8:27 p.m., Mayor Putz reconvened the meeting.

3.2 WEST END DEVELOPMENT COMMITTEE
Council engaged in a discussion regarding the formation and composition of the West End Development Committee proposed by Mayor Pro Tem Melnick.

Council authorized Mayor Pro Tem Melnick to work with the City Manager and City Attorney to finalize the details and composition of the advisory committee. Formal action will be taken at a future City Council Meeting.

4. COMMENTS, ANNOUNCEMENTS & ADDITIONAL CITY BUSINESS

4.1 COUNCILMEMBER BOARD/COMMITTEE REPORTS & COMMENTS
Councilmember Segovia shared that she visited the California Joint Powers Insurance Authority (CJPIA) Campus on July 18; noted that she will be attending the Mojave Desert Mountain Recycling Joint Powers Authority Board Meeting on August 10.

Councilmember Mote reported on the Big Bear Area Regional Wastewater Authority’s (BBARWA) open house event for the Replenish Big Bear Project on July 19 and the BBARWA Board Meeting on July 26.

Councilmember Herrick insinuated that Tour De Big Bear was a success; stated that the memorial service for the late Big Bear Community Services District Board Member John Green was well attended.

Mayor Putz stated that he attended the Big Bear Area Regional Wastewater Authority’s (BBARWA) open house event for the Replenish Big Bear Project on July 19; shared that he visited the Big Bear Mountain Brewery after the July 12th City Council Meeting and was pleased with his encounters; agreed with Councilmember’s Herrick’s comments and also believed the memorial service for John Green was well-attended and was a very moving service.

ADJOURNMENT
There being no further business to come before the Council at this Open Session, Mayor Putz adjourned the Open Session meeting at 8:50 p.m. in honor of John Green. ____________________________
Rebecca F. Cannon, City Clerk

MEETING
DATE: October 11, 2023
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Rebecca Cannon, City Clerk
SUBJECT: City Council’s 2024 Meeting Calendar

BACKGROUND & DISCUSSION
The City of Big Bear Lake’s Municipal Code Chapter 2.08.010 establishes the days and timeframes of the City Council’s regular meetings. Currently, the Municipal Code indicates that all regular meetings of the City Council shall be held on the second Wednesday of each month.

Staff has prepared the proposed 2024 regular meeting calendar (Attachment 1) in accordance with the City’s Municipal Code. The proposed 2024 meeting calendar indicates the proposed dates for all regular City Council meetings in addition to pre-scheduled Special City Council meetings.

Historically, Special Meetings have been scheduled as-needed after the calendar has been adopted by City Council; however, staff recommends including the adoption of pre-scheduled Special meetings along with the adoption of regular City Council meetings to ensure that important community matters can be discussed in a more focused and timely manner during work-shop style meetings. Doing so will also support the full Council’s attendance and participation.

Please note that the proposed 2024 meeting calendar can be modified at any time to schedule additional special public meetings as desired. In addition, if Council and/or staff conclude that a Special Meeting is not warranted, then staff will not proceed with noticing said meeting.

FISCAL IMPACT
There is no fiscal impact associated with the adoption of the proposed 2024 Council Meeting Calendar.

ENVIRONMENTAL CONSIDERATION
None requiring review under the California Environmental Quality Act (CEQA).

CONSIDERATION OF STRATEGIC PRIORITIES
This project aligns with Strategic Priority No. 4, “enhance community engagement and local advocacy strategies, while bolstering partnerships with residents, businesses and regional partners.”
ITEM 1.3

RECOMMENDED ACTION
It is recommended that the City Council approve and adopt the 2024 City Council Meeting Calendar.

Attachment:

1. Proposed 2024 Meeting Calendar

JANUARY

S M T W T F S
1 2 3 4 5 6
7 8 9 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31

FEBRUARY

S M T W T F S
1 2 3
4 5 6 7 8 9 10
11 12 13 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29
25 MARCH

S M T W T F S
1 2
3 4 5 6 7 8 9
10 11 12 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31 25
2024 City Council Meeting Calendar
Regular Council Meetings Special Council Meetings
(if needed) City Observed Holidays
APRIL

S M T W T F S
1 2 3 4 5 6
7 8 9 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30
MAY

S M T W T F S
1 2 3 4
5 6 7 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 31

SEPTEMBER

S M T W T F S
1 2 3 4 5 6 7
8 9 10 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30
JUNE

S M T W T F S
1 2 3 4 5 6 7 8
9 10 11 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 JULY

S M T W T F S
1 2 3 4 5 6
7 8 9 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31
25 NOVEMBER

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10 ITEM 1.3
ATTACHMENT 1

MEETING
DATE: October 11, 2023
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Deputy City Manager/Director of Public Works Jared Cheek, Public Works Manager – Capital Projects/Emergency Operations Jason Watterson, Public Works Manager – Field Operations/Utilities SUBJECT: Resolution Authorizing On-Call Snow Removal Contracts for Winter Season 2023-24

BACKGROUND & DISCUSSION
The City implements snow and ice clearing and removal with the objective of meeting three (3) basic components of community safety and welfare:

1. Maintain access to and for emergency services

2. Provide reasonably safe driving conditions throughout the winter months

3. Maintain access to businesses and services
The City executes snow and ice management through a number of efforts including the usage of City staff, local contractors, and Big Bear Mountain Resorts. For the implementation of these efforts, the City is split into eleven (11) snow districts, with City staff being responsible for street plowing and berm reduction activities in four (4) of the districts. The balance of the districts are undertaken by local contractors and Big Bear Mountain Resorts, the relevant agreements for which are presented here for your consideration.

Six (6) of the city’s eleven (11) snow clearing districts are managed by contractors who operate on an on-call basis. Under these agreements, the contractor submits a fee schedule inclusive of all costs associated with labor, at prevailing wages, and all required equipment and materials required to complete the necessary snow and ice clearing and removal. The contractors will be compensated, according to the fee schedule, for all hours that their labor and equipment is in service at the direction of the City. The issuance of an on-call contract does not guarantee any work or expenditure with these vendors but enables the City to utilize them when needed as there are established agreements that include all terms and fees and all necessary insurance is, therefore, on file with the City’s Risk Management Department.

The expense varies per storm event based upon the frequency and duration of the calls for service.

The Public Works Operations team will be responsible for determining the response, including the types and quantities of equipment, as required by the magnitude of each snow event and will deploy the necessary contractors according to the City’s situational need. Generally, the contractors are assigned to the necessary plowing routes as well as being used to support berm ITEM 1.4
reduction, snow hauling, and other key activities.

The contractors with whom the City will issue an On-Call Snow Removal Contract are:

Contractor Location
Bear Valley Paving Big Bear Lake, CA
Mile High Equipment Big Bear Lake, CA
Nolan Thoren Construction Big Bear City, CA
Romans Construction Big Bear Lake, CA
S. Porter, Inc. Big Bear Lake, CA
Robertson’s Ready Mix, LTD Big Bear Lake, CA
Big Bear Log Works, Inc. Big Bear Lake, CA
Lloyd Wood Trucking, Inc. Chino, CA
These contractors are all based within the Big Bear Valley and/or have performed work within the City over the years meaning that they are all equipped for working within winter conditions. These contractors are responsible for providing their own dozer blades, chains, and other equipment specific to winter conditions.

FISCAL IMPACT
Funding for contracts for snow removal services is included within the approved Fiscal Year 2023- 24 Annual Budget. Considerations are included within the Street Maintenance and Snow Removal section of the budget. These services are eligible the annual reimbursement that the City receives from the State for snow removal expenses of approximately 50% of the costs incurred.

ENVIRONMENTAL CONSIDERATION
Snow plowing activities are not considered a project pursuant to the California Environmental Quality Act (CEQA), therefore no environmental determination is required.

CONSIDERATION OF STRATEGIC PRIORITIES
This action aligns with Strategic Priority No. 5 to “preserve and protect the quality of life for the residents and the businesses.”

RECOMMENDED ACTION
It is recommended that the City Council adopt the attached resolution entitled: Resolution Authorizing On-Call Snow Removal Contracts for Winter Season 2023-24.

Attachments:

1. Resolution No. 2023-XX

2. Map of Snow Plowing Districts
RESOLUTION NO. 2023-XX

RESOLUTION AUTHORIZING ON-CALL SNOW REMOVAL
CONTRACTS FOR WINTER SEASON 2023-24
WHEREAS, the City executes snow and ice clearing and removal according to three (3) basic components of community safety and welfare: (1) Maintain access to and for emergency services, (2) Provide reasonably safe driving conditions through the winter months, and (3) Maintain access to businesses and services; and
WHEREAS, snow removal is provided through a number of resources including City staff, oncall contractors, and Big Bear Mountain Resorts; and WHEREAS, for the purposes of snow management, the City is split into eleven (11) districts with on-call contractors being responsible for all efforts within six (6) of the districts, with the City and BBMR managing the remainder of the areas; and
WHEREAS, the contractors who are capable of and available to provide the needed services to the City have furnished prices to include all necessary equipment, operation of that equipment at the required prevailing wage rate scale, all required fuel and materials, and all insurance and supervision for these services; and
WHEREAS, Public Works Staff will call on the contractors, as needed, to perform the typical snow clearing and removal activities as assigned by City staff and the City will be billed, based upon the approved rate schedule, for the time that all equipment and labor is in service to the City; and
WHEREAS, staff is recommending the approval of On-Call Snow Removal Agreements with Bear Valley Paving, Mile High Equipment, Nolan Thoren Construction, Romans Construction, S.

Porter, Inc., Robertson’s Ready Mix, LTD, Big Bear Log Works, Inc., and Lloyd Wood Trucking, Inc.; and
WHEREAS, funding for these services is available within the approved Fiscal Year 2023-24 Annual Budget.

NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Big Bear Lake that:

1. On-Call Snow Removal Contracts for the 2023-24 winter season are approved with Bear Valley Paving, Mile High Equipment, Nolan Thoren Construction, Romans Construction, S. Porter, Inc., Robertson’s Ready Mix, LTD, Big Bear Log Works, Inc., and Lloyd Wood Trucking, Inc. to include the schedule of rates furnished by each contractor.

2. The City Manager is authorized to execute these agreements in a form approved by the City Attorney.

ITEM 1.4
ATTACHMENT 1
PASSED, APPROVED AND ADOPTED this 11th day of October 2023.

Randall Putz, Mayor
ATTEST:

Rebecca F. Cannon, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF BIG BEAR LAKE )
I, Rebecca F. Cannon, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2023-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 11th day of October, 2023 and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_________________________
Rebecca F. Cannon, City Clerk
Big Bear Blvd
Pine Knot Ave
Village Dr
Big Bear Blvd
Moonridge Rd
Summit Blvd
Moonridge
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Fox Farm Rd
Forest Rd
Edgemoor Rd
Eagle Dr
Eureka Dr
Lakeview Dr
Club View Dr
Catalina Rd
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Oak St
Sonoma Dr
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Moonridge Rd
Cienega Rd
Park Ave
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Brownie Ln
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Jeffries Rd
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City of Big Bear Lake Snow Plowing Districts
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senior center
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11 ITEM 1.4
ATTACHMENT 2

MEETING
DATE: October 11, 2023
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Deputy City Manager/Director of Public Works Jason Watterson, Public Works Manager – Field Operations/Utilities SUBJECT: Resolution Authorizing Rental Agreements for Snow Removal Equipment for Winter Season 2023-24

BACKGROUND & DISCUSSION
The City implements snow and ice clearing and removal with the objective of meeting three (3) basic components of community safety and welfare:

1. Maintain access to and for emergency services

2. Provide reasonably safe driving conditions throughout the winter months

3. Maintain access to businesses and services
For the purposes of snow and ice management, the City is split into eleven (11) snow districts, with City staff being responsible for street plowing and berm reduction activities in four (4) of the districts. The balance of the districts are undertaken by local contractors and Big Bear Mountain Resorts, the agreements for which are being considered under a separate agenda item. City staff completes the snow management activities using a combination of owned and rented equipment.

The City owns a few pieces of equipment that are used in support of winter operations, namely a motor grader, backhoes and loaders, crew trucks and all accessories for the equipment, including plows, blades and tire chains. To meet the necessary scale of the City’s responsibilities, rental equipment is required to supplement the City’s owned equipment. Much of this equipment is rented as there is little need for these types of equipment and the associated quantities outside of the winter season, meaning that it would sit stagnant for at least half the year. An additional benefit of the renting of equipment is that the rental agency is responsible for all repairs and maintenance to the equipment while it is in use by the City, which helps to manage the work load of Public Works Staff.

The City’s rental equipment includes loaders, dump trucks, backhoes, and skid steers. Large loaders are rented to be used, primarily, for plowing streets as well as clearing and moving snow in public parking lots. Dump trucks are rented to be used in support of clearing and removing snow from key areas such as the Village, Moonridge Road, Big Bear Boulevard, and public parking lots.

Backhoes are primarily used to support berm reduction activities and a skid steer is used to clear snow from trails, walkways, and other tight spaces. Furthermore, the City will rent changeable message signs for use in informing the public of snow conditions and other critical messages.

ITEM 1.5
For the purposes of obtaining the rental equipment, staff works through United Rentals (Perris, CA) and Volvo Construction Equipment and Services (Corona, CA) as they are the awarded vendors for these services through Sourcewell. Sourcewell is a purchasing collective utilized by governmental entities that provides for competitively bid contracts for a large variety of products and services and extends those terms to public entities. United Rentals (Contract #091615-URI) and Volvo Construction Equipment and Services (Contract #032119-VCE) have current awarded contracts through Sourcewell for these rental services and the use of Sourcewell is consistent with the City’s purchasing policy. For the changeable message signs (CMS), staff contacted ROW Traffic Safety, Inc. for the rentals as ROW is the only rental agency that will allow remote access to the CMS signs, which is a critical feature for winter usage. The remote access allows all signs to be controlled from anywhere which enables a quick change or update of messaging and information, which saves extensive field time and exposure during winter conditions.

A summary of the rental equipment and costs is below.

Equipment Rental
Company
Quantity Monthly
Rate (each)
Months Total
Volvo L110/L120 Volvo 7 $ 5,388 5 $ 188,580
Dump Truck 10yd United Rentals 3 $ 5,863 5 $ 87,945
Backhoe United Rentals 6 $ 2,997 5 $ 89,910
Skid Steer United Rentals 1 $ 3,120 5 $ 15,600
Changeable Message
Sign (CMS)
ROW Traffic
Safety, Inc.
5 $ 1,240 5 $ 31,000
Total $ 413,035
The terms of the rental agreements are on a month-to-month basis meaning that staff can reduce or increase the deployment of equipment as necessary based upon weather conditions and the City is only billed for the actual time that the equipment is actively being rented. Executing these agreements now will allow staff to coordinate the delivery of this equipment so that it is in place beginning November 1, allowing sufficient time for it to be prepared for use.

As the rented equipment is general construction equipment, the City is responsible for outfitting the equipment for winter usage. The City maintains an inventory of the necessary accessories to support these pieces of rental equipment, most notably dozer blades and tire chains. The City’s dozer blades are exclusively designed for Volvo loaders which requires the usage of Volvo equipment. The remaining rental equipment is not brand specific or restrictive. Over the past year, the City has updated our supply of dozer blades, cutting edges, and chains and is ready to prepare this equipment for winter usage.

FISCAL IMPACT
Funding for equipment rental and purchase for snow removal is included within the approved Fiscal Year 2023-24 Annual Budget. Considerations are included within the Street Maintenance and Snow Removal section of the budget. This rental equipment is eligible for the annual reimbursement that the City receives from the State for snow removal expenses of approximately 50% of the costs incurred.

ENVIRONMENTAL CONSIDERATION
Snow plowing activities are not considered a project pursuant to the California Environmental Quality Act (CEQA), therefore no environmental determination is required.

CONSIDERATION OF STRATEGIC PRIORITIES
This action aligns with Strategic Priority No. 5 to “preserve and protect the quality of life for the residents and the businesses.”

RECOMMENDED ACTION
It is recommended that the City Council adopt the attached resolution entitled: Resolution Authorizing Rental Agreements for Snow Removal Equipment for Winter Season 2023-24.

Attachment:

1. Resolution No. 2023-XX
RESOLUTION NO. 2023-XX

RESOLUTION AUTHORIZING RENTAL AGREEMENTS FOR SNOW REMOVAL EQUIPMENT FOR WINTER SEASON 2023-24
WHEREAS, the City of Big Bear Lake implements snow and ice clearing and removal according to three basic components of community safety and welfare: (1) Maintain access to and for emergency services, (2) Provide reasonably safe driving conditions through the winter months, and (3) Maintain access to businesses and services; and, WHEREAS, snow removal is provided through a number of resources including City staff, oncall contractors, and Big Bear Mountain Resorts and the City’s staff efforts are supported by both City owned and rented equipment; and,
WHEREAS, the City rents a number of pieces of equipment, including loaders, dump trucks, backhoes, skid steers, and changeable message signs to support the City’s efforts during winter operations; and,
WHEREAS, through the City’s membership in Sourcewell, a nationwide purchasing collective, the City can access competitively bid contracts for the required rental equipment; and, WHEREAS, the City engages a Sourcewell Contract from Volvo Construction Equipment and Services of Corona, CA (Sourcewell Contract #032119-VCE) for the rental of the necessary Volvo Loaders; and,
WHEREAS, the City engages a Sourcewell Contract from United Rentals of Perris, CA (Sourcewell Contract #091615-URI) for the rental of the necessary dump trucks, backhoes, and skid steers; and,
WHEREAS, the City engaged ROW Traffic Safety, Inc. of San Dimas, CA for the rental of changeable message signs based, in part, on the specific features that ROW Traffic Safety offers with their rental equipment; and,
WHEREAS, these approvals will enable the necessary equipment to be in place beginning November 1st to be prepared for the upcoming winter season; and, WHEREAS, funding for the rental and purchase of the necessary equipment is available within the adopted Fiscal Year 2023-24 Annual Budget.

NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Big Bear Lake that:

1. A rental agreement and purchase order is authorized with Volvo Construction Equipment and Services (Corona, CA) under Sourcewell Contract #032119-VCE for the rental of seven (7) Volvo 110 loaders in an amount not to exceed $188,580.

ITEM 1.5
ATTACHMENT 1

2. A rental agreement and purchase order is authorized with United Rentals (Perris, CA) under Sourcewell Contract #091615-URI for the rental of the specified equipment in an amount not to exceed $193,455.

3. A rental agreement and purchase order is authorized with Right of Way, Inc. (San Dimas, CA) for the rental of five (5) Changeable Message Signs (CMS) with remote access in an amount not to exceed $31,000.

4. The City Manager is authorized to execute all necessary documents for these actions in a form approved by the City Attorney.

PASSED, APPROVED AND ADOPTED this 11th day of October, 2023.

Randall Putz, Mayor
ATTEST:

Rebecca F. Cannon, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

AYES:

NOES:

ABSTAIN:

ABSENT:
_________________________
Rebecca F. Cannon, City Clerk

MEETING
DATE: October 11, 2023
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Deputy City Manager/Director of Public Works SUBJECT: Resolution Approving a Grant Agreement with Mountain Area Regional Transit Agency for the Free Trolley Service

BACKGROUND & DISCUSSION
The Mountain Area Regional Transit Agency (MARTA) was established in December 1993 as a joint powers effort between the City of Big Bear Lake and the County of San Bernardino to implement a public transit system serving the City and the neighboring mountain communities.

Over the years, MARTA has offered a variety of transit initiatives including a fixed route service throughout the mountain top, an off the hill service, and a paratransit dial-a-ride service for seniors and those with disabilities. Typical ridership figures in recent years, have been approximately 50,000 total passengers annually (FY 2019-20: 57,337. FY 2020-21: 51,534).

In October 2021, Mountain Transit staff developed a pilot program to provide enhanced, free public transit service throughout the Big Bear Valley. The proposed two-year pilot program would offer free fixed route service along three (3) routes that would serve nearly all of the Big Bear Valley with stops at key areas and more frequent service, essentially doubling the service hours and availability of transit buses. Under the proposed pilot program, Mountain Transit would fund approximately 90% of the associated costs with support from local partners to offset the balance allowing for the no fare service. Partners, including the Big Bear Airport Authority, Big Bear Mountain Resorts, Visit Big Bear and San Bernardino County 3rd District Supervisor Dawn Rowe’s office, would contribute a total of $300,000 per year, with the City’s share being $100,000 annually.

The free service commenced around November 1, 2021 and it is widely regarded as a success.

Over the pilot period, the system is seeing ridership levels far beyond historic ridership experienced by Mountain Transit. Total ridership for FY 2021-22 increased to 117,183, which is an increase of 128% over FY 2020-21. Ridership again increased during FY 2022-23 to 189,488, an increase of 267% over the baseline of FY 2020-21. The ridership data shows a mixed user group covering residents, the workforce and visitors alike. It is believed that this increased level of transit service is contributing to a reduction of vehicles on the road and providing traffic relief throughout the Valley.

Given the success of this program, Mountain Transit intends to continue this service going forward, beyond the established pilot program that is scheduled to sunset on October 31, 2023.

Funding and budgetary support for this program is the largest challenge to continuing this program on an ongoing basis. Under the pilot program, Mountain Transit was able to provide approximately ITEM 1.6
90% of the funding for the no-fare service using their general operating funds in addition to other one-time funds. Mountain Transit has approached the partners who have participated in the pilot program about continuing support moving forward. Mountain Transit has confirmed the continuing support of the Big Bear Airport Authority, Big Bear Mountain Resorts, as well as Visit Big Bear both with financial contributions and other supportive services. Mountain Transit is seeking an annual contribution from the City in the amount of $500,000 to continue these services beyond the pilot program. This requested contribution was included in the development and adoption of the Fiscal Year 2023-24 Annual Budget meaning that these funds are readily available to support Mountain Transit’s effort.

Staff engaged the City Attorney’s Office to develop an agreement between the City and Mountain Transit to memorialize the terms and conditions associated with the City’s ongoing contribution to the free trolley service (attachment 2). The proposed term is for a five-year period contingent upon the necessary funding being appropriated as a part of each annual budget adoption. The presented language allows that so long as the funding is included within each year’s budget adoption, there would be no required action by the City Council on this agreement until it expires in October 2028. The agreement stipulates that the City’s grant amount shall be $500,000 annually.

Additionally, the agreement requires monthly reporting from Mountain Transit to the City of the operations and performance of the Free Trolley Service.

FISCAL IMPACT
$500,000 is included within the adopted Fiscal Year 2023-24 Annual Budget for the requested contribution to the Mountain Transit Service. Funding is derived from Measure Y proceeds which are designated for visitor serving infrastructure. Funding for future fiscal years will be contemplated as a part of the annual budget development process.

ENVIRONMENTAL CONSIDERATION
Under Section 15378 of the California Environmental Quality Act (CEQA) implementing guidelines, this is not a project, and, therefore, no environmental review is required.

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priorities No. 1 and No. 5 as it “supports and invests in sustainable infrastructure projects and programs consistent with the needs of our community” and it contributes to “preserve and protect the quality of life for the residents and businesses”.

RECOMMENDED ACTION
It is recommended that the City Council adopt the attached resolution entitled: Resolution Approving a Grant Agreement with Mountain Area Regional Transit Agency for the Free Trolley Service
Attachments:

1. Resolution No. 2023-XX

2. Grant Agreement with Mountain Area Regional Transit Agency

3. Agenda Report Regarding the City’s Participation in the Pilot Program (September 2021) RESOLUTION NO. 2023-XX

RESOLUTION APPROVING A GRANT AGREEMENT

WITH MOUNTAIN AREA REGIONAL TRANSIT

AGENCY FOR THE FREE TROLLEY SERVICE
WHEREAS, the Mountain Area Regional Transit Agency (MARTA) was established in December 1993 as a joint powers effort between the City of Big Bear Lake and the County of San Bernardino to implement a public transit system serving the City and the neighboring mountain communities; and
WHEREAS, MARTA has historically offered a variety of transit offerings including a fixed route service, an off the hill service, and a paratransit dial-a-ride service for seniors and those with disabilities and recent ridership figures have been approximately 50,000 total passengers annually; and
WHEREAS, in October 2021, the City Council authorized the City’s participation in a pilot program for an enhanced free trolley service providing three (3) fixed routes serving nearly every reach of the Big Bear Valley and essentially double the number of transit service hours and frequency of busses; and
WHEREAS, the pilot program was funded in large part through Mountain Transit and their identified funding as well as contributions from other partner agencies including Big Bear Mountain Resorts, the Big Bear Airport Authority, Visit Big Bear, San Bernardino County 3rd District Supervisor Dawn Rowe, and the City of Big Bear Lake contributing a total of $300,000 annually, with the City’s share being $100,000 per year; and WHEREAS, the program launched around November 1, 2021 and has widely been considered a success as it has grown total ridership from 51,534 during Fiscal Year 2020-20201 to 117,1836 for 2021-22 and 189,488 for 2022-23; and
WHEREAS, given the success of this service, Mountain Transit intends to continue this service beyond the scheduled sunset of the pilot program on October 31, 2023 and has approached the City about continued support of this service going forward; and WHEREAS, Mountain Transit has requested an annual contribution of $500,000 for this service and the necessary funds have been included within the adopted Fiscal Year 2023-24 Annual Budget; and
WHEREAS, the City Attorney’s Office has prepared a grant agreement to memorialize the terms and conditions of the City’s contribution to this service; and WHEREAS, the agreement stipulates that the term shall be for five (5) years but allows the City to cancel the contract should the necessary grant funds not be appropriated as a part of the annual budget process, that the City’s contribution shall be capped at $500,000 annually, and that Mountain Transit must provide monthly reporting on the operation and performance of the free trolley service; and
ITEM 1.6
ATTACHMENT 1
WHEREAS, the identified funding within the adopted Fiscal Year 2023-24 Annual Budget is derived from Measure Y proceeds.

NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Big Bear Lake that:

1. The grant agreement between the City of Big Bear Lake and Mountain Area Regional Transit Agency is hereby approved.

2. The City Manager is authorized to execute the agreement in a form approved by the City Attorney.

PASSED, APPROVED AND ADOPTED this 11th day of October, 2023.

Randall Putz, Mayor
ATTEST:

Rebecca F. Cannon, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

AYES:

NOES:

ABSTAIN:

ABSENT:
_________________________
Rebecca F. Cannon, City Clerk

PUBLIC TRANSIT SERVICES GRANT BY AND

BETWEEN THE CITY OF BIG BEAR LAKE AND

MOUNTAIN AREA REGIONAL TRANSIT AUTHORITY
This Public Transit Services Grant Agreement (“Agreement”) is entered into this ____ day of ____________ 2023 (“Effective Date”), by and between the City of Big Bear Lake, a charter city in the State of California (“City”), and the Mountain Area Regional Transit Authority, a public entity created under the Joint Exercise of Powers Act, (“Grantee”). City and Grantee are sometimes referred to collectively as the “Parties” and singularly as a “Party.”

RECITALS
A. WHEREAS, the City and County of San Bernardino (“County”), by joint exercise of their common powers, established the Mountain Area Regional Transit Authority, which came into effect on December 1, 1993, for the purpose of implementing a public transit system serving the City and its neighboring communities in the mountains of the County; B. WHEREAS, on September 20, 2021, the City Council approved a resolution authorizing the City’s participation in a two-year pilot program with Grantee, the Big Bear Airport Authority, Big Bear Mountain Resorts, County, and Visit Big Bear for free public transit services in the Big Bear Valley coordinated by Grantee (“Program”); C. WHEREAS, Grantee desires to continue offering the Program on an ongoing basis; D. WHEREAS, in order for Grantee to continue offering free public transit services to riders in the Big Bear Valley, Grantee requires contributions from participating members of the Mountain Area Regional Transit Authority Joint Powers Authority; E. WHEREAS, City believes its participation in the Program was successful and believes its continued participation in the Program serves the public purpose of providing for the social service, welfare, and economic needs of residents of the City and Big Bear Valley; and F. WHEREAS, the Parties desire to enter into this Agreement to confer a grant to Grantee in the amount of five hundred thousand dollars ($500,000) in accordance with the terms and conditions set forth in this Agreement and for the purposes set forth herein.

TERMS

1. Purpose. The purpose of this Agreement is to fund Grantee’s provision and performance of the Program, which will contribute to the quality of life for the City’s residents and neighboring communities throughout the Big Bear Valley.

2. Scope of Services. Grantee agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately provide public transit services necessary for the provision of the Program (“Services”).

The Services are more particularly described in Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

ITEM 1.6
ATTACHMENT 2

3. Grant Funds. The City has authorized the allocation of five hundred thousand dollars ($500,000) (“Grant Funds”) per year, subject to the City Council’s annual appropriation and final approval described in Section 5(a), to support the implementation of the Program.

Grant Funds shall be disbursed by City to Grantee in monthly installments in a manner selected by City.

4. Term. The term of this Agreement shall commence on the Effective Date of this Agreement and shall continue in full force and for a period of five-years from the Effective Date unless earlier terminated as provided herein. Notwithstanding the foregoing, certain obligations shall survive the termination of this Agreement, as provided herein.

5. Termination. Notwithstanding anything to the contrary herein, the City shall have the right to terminate the Agreement at any time, with or without cause, by providing written notice to Grantee at least thirty (30) days before the effective date of such termination.

Upon termination, City shall have no further obligation to provide any Grant Funds to Grantee and Grantee shall promptly discontinue services unless the notice directs otherwise. The Parties acknowledge and agree that City is dependent on annual appropriations from the City Council for its funding. The City may, in its sole and absolute discretion, terminate this Agreement without the payment of penalty in the event that, for any reason, Grant Funds are not appropriated, allotted, or available to the City for the purpose of meeting the City’s obligation hereunder. The City will provide written notice of such termination to the Grantee at least five (5) days prior to the effective date of termination.

6. Use of Grant Funds. The Grant Funds will be used by Grantee exclusively for the purpose described in Section 1 of this Agreement and Services described in Section 2 and Exhibit “A” of this Agreement. Grantee shall use its best efforts to ensure that the Grant Funds are used in an efficient and effective manner. a. No Donations for Political or Religious Activity. The Grant Funds shall not be donated to a political action committee or to any candidate seeking election to office nor for conduct of any religious activity.
b. Grantee is Solely Responsible for Implementation. Grantee shall be solely responsible for implementation and operation of the Program in a manner which is reasonably consistent with the description of the Services in Exhibit A. c. Deviation from Grant Program. Deviation from the approved Program may be permitted only with the City’s prior written approval.

7. Documentation and Audit Requirements. Grantee shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement.

All such records shall be clearly identifiable. Grantee shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Grantee shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

8. Indemnification. Each party hereto (hereafter, “Indemnifying Party”) shall indemnify, defend and hold harmless the other party, its officers, agents, employees, and volunteers against any loss, cost, damage, expense, claim, suit, demand, or liability of any kind or character, including but not limited to reasonable attorney fees, arising from or relating to any negligent or wrongful act or omission of the Indemnifying Party, its officers, agents, or employees, which occurs in the performance of, or otherwise in connection with, this MOU, but only in proportion to and to the extent such loss, cost, damage, expense, claim, suit, demand, or liability of any kind or character, including reasonable attorney fees, is caused by or results from the negligent or wrongful act or omission of the Indemnifying Party, its officers, agents, or employees. The Indemnifying Party’s obligation to indemnify shall survive expiration or termination of this Agreement.

9. Insurance.
a. Time for Compliance. Grantee shall not commence the Services under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this Section. In addition, Grantee shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this Section.
b. Minimum Requirements. Grantee shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Agreement by the Grantee, its agents, representatives, employees or subcontractors. Grantee shall also require all of its subcontractors, if any, to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage:
i. Minimum Scope of Insurance. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance.

The policy shall not contain any exclusion contrary to the Agreement, including but not limited to endorsements or provisions limiting coverage for (1) contractual liability (including but not limited to ISO CG 24 26 or 21 29); or (2) cross liability for claims or suits by one insured against another. ii. Minimum Limits of Insurance. Grantee shall maintain limits no less than:
(1) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with general aggregate limit is used including, but not limited to, form CG 2503, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage; and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation limits as required by the Labor Code of the State of California. Employer’s Liability limits of $1,000,000 per accident for bodily injury or disease. Defense costs shall be paid in addition to the limits.
iii. Notices; Cancellation or Reduction of Coverage. At least fifteen (15) days prior to the expiration of any such policy, evidence showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or materially reduced, Grantee shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, the City has the right, but not the duty, to obtain the insurance it deems necessary and any premium paid by the City will be promptly reimbursed by Grantee or the City may withhold amounts sufficient to pay premium from Grantee payments. In the alternative, the City may suspend or terminate this Agreement. iv. Additional Insured. The City of Big Bear Lake, its officials, officers, employees, agents, and volunteers shall be named as additional insureds on Grantee’s and its subcontractors’ policies of commercial general liability and automobile liability insurance using the endorsements and forms specified herein or exact equivalents.
c. Insurance Endorsements. The insurance policies shall contain the following provisions, or Grantee shall provide endorsements on forms supplied or approved by the City to add the following provisions to the insurance policies:
i. General Liability. The general liability policy shall include or be endorsed (amended) to state that: (1) using ISO CG forms 20 10 and 20 37, or endorsements providing the exact same coverage, the City, its officials, officers, employees, agents, and volunteers shall be covered as additional insured with respect to the Services or ongoing and complete operations performed by or on behalf of the Grantee, including materials, parts or equipment furnished in connection with such work; and (2) using ISO form 20 01, or endorsements providing the exact same coverage, the insurance coverage shall be primary insurance as respects the City, its officials, officers, employees, agents, and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Grantee’s scheduled underlying coverage. Any excess insurance shall contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of the City, before the City’s own primary insurance or selfinsurance shall be called upon to protect it as a named insured. Any insurance or self-insurance maintained by the City, its officials, officers, employees, agents, and volunteers shall be excess of the Grantee’s insurance and shall not be called upon to contribute with it in any way.

Notwithstanding the minimum limits set forth in Section 3.2.11.2(B), any available insurance proceeds in excess of the specified minimum limits of coverage shall be available to the parties required to be named as additional insureds pursuant to this Section 3.2.11.3(B). iii. Workers’ Compensation and Employer’s Liability Coverage. The insurer shall agree to waive all rights of subrogation against the City, its officials, officers, employees, agents, and volunteers for losses paid under the terms of the insurance policy which arise from work performed by the Grantee. iv. All Coverages. Each insurance policy required by this Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided, reduced or canceled except after thirty (30) days (10 days for nonpayment of premium) prior written notice by certified mail, return receipt requested, has been given to the City; and (B) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the City, its officials, officers, employees, agents, and volunteers. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officials, officers, employees, agents and volunteers, or any other additional insureds.
d. Separation of Insureds; No Special Limitations; Waiver of Subrogation. All insurance required by this Section shall contain standard separation of insureds provisions. In addition, such insurance shall not contain any special limitations on the scope of protection afforded to the City, its officials, officers, employees, agents, and volunteers. All policies shall waive any right of subrogation of the insurer against the City, its officials, officers, employees, agents, and volunteers, or any other additional insureds, or shall specifically allow Grantee or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Grantee hereby waives its own right of recovery against City, its officials, officers, employees, agents, and volunteers, or any other additional insureds, and shall require similar written express waivers and insurance clauses from each of its subcontractors.
e. Deductibles and Self-Insurance Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. Grantee shall guarantee that, at the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officials, officers, employees, agents, and volunteers; or (2) the Grantee shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses.
f. Subcontractor Insurance Requirements. Grantee shall not allow any subcontractors to commence work on any subcontract relating to the work under the Agreement until they have provided evidence satisfactory to the City that they have secured all insurance required under this Section. If requested by Grantee, the City may approve different scopes or minimum limits of insurance for particular subcontractors. The Grantee and the City shall be named as additional insureds on all subcontractors’ policies of Commercial General Liability using ISO form 20 38, or coverage at least as broad.
g. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating no less than A:VII, licensed to do business in California, and satisfactory to the City.
h. Verification of Coverage. Grantee shall furnish City with original certificates of insurance and endorsements effecting coverage required by this Agreement on forms satisfactory to the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by the City if requested. All certificates and endorsements must be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.
i. Reporting of Claims. Grantee shall report to the City, in addition to Grantee’s insurer, any and all insurance claims submitted by Grantee in connection with the Services under this Agreement.

10. Grantee Independence. The obligations and participation of City hereunder shall be limited solely to the issuance of grant funds to Grantee in accordance with the terms of this Agreement. Any individuals retained or employed by Grantee to provide services under this Agreement shall be considered the employees of Grantee and not City. Grantee shall be solely responsible for providing its employees with any applicable pay or wages, benefits, state and federal employment taxes, and workers compensation coverage; and for collecting applicable state and federal employment and income taxes and forms; and for otherwise complying with all other legal requirements with respect to those employees.

Grantee is not engaged in an employment relationship, partnership or joint venture with City. City shall not have nor exercise any control or direction over the methods by which Grantee or its employees shall perform the Services or their work and functions. The Parties expressly agree that no work, act, commission or omission of Grantee pursuant to the terms and conditions of this Agreement shall be construed to make or render Grantee or any of its employees the agent, employee or servant of City. Neither the Grantee nor any of its employees shall be entitled to vacation pay, sick leave, retirement benefits, Social Security, workers compensation, disability or unemployment insurance benefits or any other employee benefit of any kind from City.

11. Safety. Grantee shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Grantee shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

12. Standard of Care. Grantee’s services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions.

13. Prohibition Against Transfers. Grantee shall not assign, sublease, hypothecate, or transfer this Agreement or any of the Services to be performed under this Agreement, directly or indirectly, by operation of law or otherwise, without prior written consent of City.

Any attempt to do so without written consent of City shall be null and void. Grantee shall be required to promptly reimburse City for any unauthorized assignment, sublease, hypothecation, or transfer of funds. This prohibition against transfers shall survive the expiration or termination of this Agreement.

14. Permits. Grantee shall be solely responsible for obtaining any licenses, permits or regulatory approvals necessary to implement the Program and render the Services.

15. Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

CITY: GRANTEE:

City of Big Bear Lake Mountain Area Regional Transit Authority P.O. Box 10000 P.O. Box 1501
Big Bear Lake, CA 92315 Big Bear Lake, CA 92315
Attn: Sean Sullivan, Attn: Sandra Benson
Deputy City Manager / General Manager
Director of Public Works
a. Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.
b. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section.

16. Recitals. The Parties acknowledge that the above Recitals are true and correct and are hereby incorporated by reference into this Agreement.

17. Compliance With All Laws. Grantee shall, at its own cost and expense, comply with all applicable federal, state, and local statutes, ordinances, regulations, and requirements of all governmental entities, including federal, state, county, or municipal, whether now in force or hereinafter enacted.

18. Waiver. A waiver by either Party of any breach of any term, covenant, or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained herein, whether of the same or a different character.

19. Entire Agreement. This Agreement contains the entire Agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements, either written or oral, express or implied.

20. Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of the Agreement or any other rule of construction which might otherwise apply.

21. Amendments. This Agreement may be modified or amended only by a written document executed by both Grantee and City.

22. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

23. Law and Venue. The laws of the State of California shall govern this Agreement and all matters relating to it and any action brought relating to this Agreement shall be adjudicated in a court of competent jurisdiction in the County of San Bernardino, State of California.

24. Civil Rights Compliance. Grantee shall not deny benefits or services, or otherwise discriminate on the basis of race, color, national origin (including limited English proficiency), disability, age, or sex (including sexual orientation and gender identity), in accordance with the following authorities: Title VI of the Civil Rights Act of 1964 (Title VI) Public Law 88-352, 42 U.S.C. 2000d-1 et seq., and the Department's implementing regulations, 31 CFR part 22; Section 504 of the Rehabilitation Act of 1973 (Section 504), Public Law 93-112, as amended by Public Law 93-516, 29 U.S.C. 794; Title IX of the Education Amendments of 1972 (Title IX), 20 U.S.C. 1681 et seq., and the Department's implementing regulations, 31 CFR part 28; Age Discrimination Act of 1975, Public Law 94- 135, 42 U.S.C. 6101 et seq., and the Department implementing regulations at 31 CFR part

23. 25. Equal Opportunity Employment. Grantee represents that it is an equal opportunity employer and it shall not discriminate against any contractor, employee, or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, age, or any other impermissible basis under law.

26. Authority to Enter Agreement. Grantee has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

27. Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

28. Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

IN WITNESS WHEREOF, the Parties hereunto have caused this Agreement to be executed by their proper officials thereunto duly authorized as of the dates below indicated, in consideration of the mutual covenants, promises and representations herein.

CITY OF BIG BEAR LAKE, CALIFORNIA:

Date:

Erik Sund, City Manager
Date:

Rebecca F. Cannon, City Clerk
APPROVED AS TO FORM:

Date:

Stephen Deitsch, City Attorney
MOUNTAIN AREA REGIONAL TRANSIT AGENCY:

Date:

Sandra Benson, CEO/General Manager
APPROVED AS TO FORM:

Date:

Adam Ebright, Deputy County Counsel
EXHIBIT “A”

SCOPE OF SERVICES
The Mountain Area Regional Transportation Agency (“MARTA”) agrees to provide the free Big Bear Lake trolley service (“Trolley Service”) in relation to this Agreement pursuant to the following terms and standards.

1. Service Overview:

MARTA’s Trolley Service shall provide no cost, accessible, and reliable transportation to residents and visitors in Big Bear Lake and the surrounding Big Bear Valley community.

The Trolley Service shall focus on delivering consistent and reliable transportation, ensuring passengers can conveniently access key locations in Big Bear Lake. The Trolley Service will include three fixed routes (Red, Blue, Gold) connecting various prominent attractions and facilities within the Big Bear Lake area, including ski resorts, Boulder Bay, The Village, supermarkets, and the Big Bear Airport.

2. Purpose and Benefits:

The City’s annual allocation of Grant Funds shall be used to support the implementation and ongoing development of the Trolley Service, offset fares to ensure continued Trolley Services at no cost to riders, pay for operational costs in connection with the Trolley Service, increase the Trolley Service and its ridership, expand daily hours of operation to the extent feasible, and for other costs associated with the expansion of the Trolley Services, such as new vehicles, fuel, tires, maintenance, and operational staff during expanded hours of operation.

The Trolley Service will serve as the primary purpose of offering efficient transportation options to both local residents and visitors at no cost. This Trolley Service will play a pivotal role in mitigating traffic congestion, reducing vehicle emissions in the Big Bear Valley, and contributing to environmental sustainability.

3. Route Details:

MARTA’s Trolley Service shall encompass the following routes, as shown in each of the maps below.

A. Blue Line:
• Route: Beginning at the Veterans Park to Willow Landing Road/Blue Jay Road • Frequency: Returns to each stop every thirty minutes
• Westbound Start Time: 6:07 AM from Veterans Park
• Westbound Final Departure: 8:37 PM from Veterans Park • Eastbound Start Time: 6:19 AM from Willow Landing Road/Blue Jay Road • Eastbound Final Departure: 8:19 PM from Willow Landing Road/Blue Jay Road B. Red Line:
• Route: Beginning at the Village at Knickerbocker Road to Erwin Lake • Frequency: Returns to each stop every thirty minutes
• Westbound Start Time: 7:20 AM from Erwin Lake
• Westbound Final Departure: 8 PM from Erwin Lake
• Eastbound Start Time: 6:30 AM from The Village at Knickerbocker Rd • Eastbound Final Departure: 8:50 PM from The Village at Knickerbocker Rd C. Gold Line:
• Route: Mountain Meadows Senior Apartments to Paradise Way • Frequency: Returns to each stop every sixty minutes
• Westbound Start Time: 10:24 AM from Paradise Way
• Westbound Final Departure: 6:24 PM from Paradise Way
• Eastbound Start Time: 10 AM from Mountain Meadows Senior Apartments • Eastbound Final Departure: 7 PM from Mountain Meadows Senior Apartments

4. Monitoring and Improvement:

MARTA shall continually monitoring the Trolley Service's efficiency throughout the remainder of the Term of this Agreement, address any challenges that arise impacting the Trolley Service’s operations, and implement improvements to ensure a seamless travel experience for all passengers of the Trolley Service while maximizing the Service’s operations.

5. Operations:

MARTA shall provide the necessary management, technical, and operating services for the operation of Trolley Services. All staff, facilities, vehicles, equipment, fuel, supplies and services required for the operation and management of Trolley Services shall be furnished by MARTA unless City specifically identifies an element of equipment or aspect of service to be its responsibility.

MARTA shall strive at all times to provide service in a manner that will increase system productivity while achieving or surpassing customer service expectations. MARTA shall provide operations management at a level and capability sufficient to oversee its functions and employees.

6. Information:

MARTA shall host, maintain, and control the content of the MARTA and Trolley Services website. All information regarding MARTA will be resident on that website, including service schedules, route map, service policies, eligibility policies, and application forms.

7. Fuel and Electrical Power:

MARTA shall provide and directly pay the cost of fuel and/or electrical power for the charging of the MARTA vehicles used in connection with the Trolley Services.

8. Complaints and Comments:

MARTA shall receive all complaints and comments regarding Trolley Services and enter them into a complaint/comment database, and investigate and properly address any concerns as needed.

9. Employee Selection and Supervision:

MARTA shall be responsible for the employment and supervision of all employees necessary to perform Trolley Services. Such responsibilities shall include employee recruitment, screening, selection, training, supervision, employee relations, evaluation, retention and termination. MARTA shall use appropriate driver screening and selection criteria in order to employ drivers. These criteria will include Department of Motor Vehicles license check and physical examination sufficient to meet all applicable requirements for MARTA vehicle operations.

10. Safety:

MARTA shall assume full responsibility for assuring that the safety of passengers, operations personnel, and MARTA vehicles and equipment are maintained at the highest possible level throughout the term of the Agreement.

11. Vehicle Servicing:

MARTA shall perform, or arrange to have performed, daily vehicle servicing to all MARTA trolley vehicles and equipment used in the Trolley Service. MARTA shall maintain all MARTA vehicles in a clean and neat condition at all times. The interior of all vehicles shall be kept free of litter and debris to the maximum practicable extent throughout the operating day.

12. MARTA’s Obligations:

In addition to the duties and obligations set forth in the Agreement and Exhibit “A”, MARTA shall:
• Be responsible for all policy decision regarding the Trolley Services routes, schedules, days and hours of operation, stop locations, preparation of planning documents, budgets, and other such activities to overall system administration of the Trolley Services;
• Obtain and maintain all required licenses and permits required to operate and maintain the Trolley Services;
• Maintain open lines of communication with the City's designated representatives, addressing concerns, updates, and necessary adjustments in a timely manner; • Ensure that the Trolley Services are accessible by equipping the vehicles with necessary features and accommodations in compliance with the Americans with Disabilities Act (“ADA”);
• Ensure that its drivers are professionally trained, possess the necessary licenses and certifications, and exhibit courteous and respectful behavior towards riders during the entirety of their ride.

MEETING
DATE: September 20, 2021
TO: Honorable Mayor and Members of the City Council
FROM: Frank A. Rush, Jr., City Manager
SUBJECT: Resolution Authorizing City Participation in Partnership to Offer Enhanced Public Transit Service

BACKGROUND
Big Bear Lake remains a popular visitor destination, with more and more visitors traveling to our area to enjoy the mountain environment. Peak visitation occurs during winter holidays and weekends, and is also high during spring, summer, and fall holidays and weekends. These high visitation periods often result in traffic congestion on Big Bear Boulevard and other City streets.

The City continues to explore strategies to mitigate traffic congestion, and has been particularly focused on strategies that discourage the use of personal vehicles by our residents and visitors once they are already in the City limits. The reality is that Big Bear Lake is a short-duration destination, without desirable public transportation (bus, air, or rail) leading to Big Bear Lake, and that nearly all of our visitors arrive by personal vehicle. Despite our best efforts, this reality is unlikely to change in the near future, if ever. Thus, the City’s efforts are focused on encouraging people to simply park their personal vehicle at their home, second home, vacation rental, hotel / motel / lodge room, or a public parking area once they arrive, keep it parked during most of or for their entire visit, and utilize other forms of transportation while they are in Big Bear Lake. The provision of large, convenient public parking areas, the construction of sidewalks and pedestrian and bicycle trails, and the provision of desirable public transportation service are all strategies to achieve this goal.

In short, if the City hopes to reduce traffic congestion during peak periods, the City likely needs to:
• make it convenient and easy to park a vehicle,
• make it safe, easy, and enjoyable to walk or bicycle to popular destinations, and/or • make it convenient and desirable to use public transportation.

The City has and continues to make significant investments in new pedestrian and bicycle trails, and has already invested in large public parking areas (with the potential for more in the future).

The City has engaged in discussions with Mountain Transit and other Big Bear Valley partners in recent months, and now has an opportunity to partner with others to provide enhanced public transit service that is convenient, frequent, and attractive – and free to the rider – all of which are ITEM 1.6
ATTACHMENT 3
necessary to achieve high ridership. City Council will consider formalizing this partnership via the attached resolution expressing the City’s support and committing $100,000 for the next two fiscal years.

DISCUSSION
Mountain Transit has been providing fixed route public transit service in the Big Bear Valley and nearby mountain communities for many years, and provides a beneficial public service for many residents and visitors. The service operates with three main routes in the Big Bear Valley, with service once per hour and generally for 8 – 12 hours per day. Individual fares are $1.50 for the general public and $0.75 for seniors, disabled, and veterans. Mountain Transit also offers limited service off the mountain to destinations in the San Bernardino area.

As noted above, it is necessary to provide service that is convenient, frequent, and attractive in order to achieve high ridership. Generally speaking, public transit systems generate only a very small percentage of operating revenues from passenger fares, with most operating revenues derived from Federal, State, and/or local governments. In the grand scheme, the farebox revenue is insignificant, and passenger fares represent another obstacle to increasing ridership (in addition to representing an additional cost for those with limited resources). The proposed enhanced public transit service has been designed with all of these factors in mind, and Mountain Transit would operate the service as follows:
• total annual service hours would nearly double, from approximately 17,500 to 31,000, • three fixed routes would serve the City and the entire Big Bear Valley, with stops at all key destinations and service in close proximity to many residential neighborhoods, • service would be more frequent, with expanded hours (approximately 15 hours per day) from early morning to late evening, with stops every 30 minutes on all routes, • trolleys would be used for the routes in the City of Big Bear Lake, in an effort to make the service more attractive, and overall more desirable than a traditional bus, and • the service would be offered free to everyone – all the person will need to do is climb aboard – no fares would be collected.

The total annual cost of the enhanced public transit service is approximately $3.255 million, with $2.955 million provided through Mountain Transit (derived from Federal and SBCTA funding).

The City would contribute $100,000 annually toward this cost, with the Big Bear Airport Authority contributing $65,000, Big Bear Mountain Resorts (BBMR) contributing nearly $70,000, and San Bernardino County (via discretionary funds provided by Supervisor Dawn Rowe) contributing $65,000. Visit Big Bear is also an important partner, and would contribute critical marketing services to promote the success of this initiative.

We are hopeful that the convenience, frequency, attractiveness, and no-cost of the service will encourage both residents and visitors to use the enhanced service rather than driving to popular destinations in the City. For example, residents and visitors may choose to utilize the free trolley to travel to The Village for dinner, to the Stanfield area, or to Interlaken shopping center.

Overnight visitors may use the free trolley to get from their second home, vacation rental, or hotel / motel / lodge room to Snow Summit or Bear Mountain, especially considering that it’s free, it will take them right to the base of each resort, and they won’t have to pay to park at a BBMR parking lot only to then get on a Mountain Transit bus to get to the base. Day visitors may simply park in one of the large public parking lots in The Village and use the free trolley to ride to Boulder Bay Park or the Stanfield area. Importantly, the enhanced service, with longer service hours and more frequent stops, will make it easier (and free) for our local employees to travel to and from work. In all of these situations, every person (or group of persons) that utilizes the free trolley represents one less personal vehicle on Big Bear Boulevard and other City streets.

If approved by the City Council, the new service could be operational as soon as October 31. The service would be offered as a two-year pilot project, after which the ridership and effectiveness would be re-evaluated. If approved by the City Council, the City would contribute $100,000 in FY 2021-22 and $100,000 in FY 2022-23 toward this partnership.

The proposed enhanced public transit service represents a reasonable, affordable, and significant approach to address traffic congestion in Big Bear Lake, and is hopefully the first step of a longterm, incremental effort to address these issues. The implementation of the enhanced service will not solve the City’s traffic congestion issues, however, it should make a positive difference and may ultimately lead to more effective solutions in the future.

FISCAL IMPACT
The City’s annual cost is $100,000, and the attached resolution formally appropriates $100,000 for the City’s contribution to Mountain Transit for service in FY 2021-22. This appropriation would be supported by a $100,000 increase in anticipated transient occupancy tax (TOT) revenues.

The FY 2021-22 General Fund budget relies on $4.862 million in anticipated TOT revenues, and based on continuing high collections we believe this revenue estimate is conservative and that the City will actually collect a significantly higher amount before June 30, 2022. To put this in perspective, total General Fund TOT collections in FY 18-19 were $4.714 million and total collections in FY 19-20 were $5.037 million. For FY 20-21, we anticipate total General Fund TOT collections will exceed $8.3 million.

If approved by City Council, the City will include an additional $100,000 contribution to Mountain Transit in the FY 2022-23 budget.

ENVIRONMENTAL CONSIDERATIONS
None requiring review under the California Environmental Quality Act.

ATTACHMENTS

1. Resolution Authorizing City Participation in Partnership to Offer Enhanced Public Transit Service

2. Mountain Transit PowerPoint Presentation, prepared by Sandy Benson, General Manager

BACKGROUND & DISCUSSION
Work has been completed on two (2) of the Capital Improvement Projects (CIP) that have been undertaken by the Public Works Department for Fiscal Year 2023-24. The time is appropriate for the City Council to accept the work as complete and authorize staff to file of the Notices of Completion with the San Bernardino County Recorder’s Office. • Sanitary Sewer Cured in Place Pipe Project
Contractor: Sancon Engineering, Inc.

Date of Completion: September 1, 2023
Approved contact amount $404,355
Total Project Expenditures $376,963
• 2023 Citywide Line Striping Project
Contractor: Cat Tracking, Inc.

Date of Completion: September 29, 2023
Approved contact amount $159,913
Total Project Expenditures $153,500
Upon approval by the City Council, staff will proceed to record the Notices of Completion with the San Bernardino County Recorder’s Office. No sooner than thirty-five (35) days from the recording, staff will release all project retention funds assuming that no claims are made against the contractor. For each of these projects, retention funds are 5% of the total project billing.

FISCAL IMPACT
These projects were all funded and included within the adopted Fiscal Year 2023-24 Annual Budget. At the time the contracts were awarded, the City Council approved and authorized staff to execute contracts inclusive of the contractor’s bid price, as well as additional contingency funds when requested. As indicated within the report, these projects were completed within the City Council approved expenditure limits.

ITEM 1.7

ENVIRONMENTAL CONSIDERATION
At the time of authorizing the bid solicitation, the City Council found these projects to all be categorically exempt from the California Environmental Quality Act (CEQA).

CONSIDERATION OF STRATEGIC PRIORITIES
This recommended action aligns with Strategic Priority No. 1 to “support and invest in sustainable infrastructure projects and programs consistent with the needs of our community”.

RECOMMENDED ACTION
It is recommended that the City Council accept the Sanitary Sewer Cured in Place Pipe Project and the 2023 Citywide Line Striping Project as complete, and authorize staff to file Notices of Completion with the County of San Bernardino Recorder’s Office.

Attachments:

1. Agenda Report for Award of Contract for Sanitary Sewer Cured in Place Pipe Project (dated June 14, 2023)

2. Agenda Report for Award of Contract for 2023 Citywide Line Striping Project (dated May 10, 2023)

3. Notices of Completion
a. Sanitary Sewer Cured in Place Pipe Project
b. 2023 Citywide Line Striping Project

MEETING
DATE: June 14, 2023
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Director of Public Services
Jared Cheek, Public Works Operations Manager
Jacky Chan, Associate Engineer
SUBJECT: Resolution Awarding a Construction Contract to Sancon Engineering, Inc. for the Sanitary Sewer Cured In Place Pipe Project

BACKGROUND
The City’s Sanitation Division is responsible for the maintenance of the sanitary sewer system which includes approximately 200 miles of sewer main, more than 3,000 manholes, and 12 sewer lift stations. Typical maintenance of the sewer mains includes hydro-jetting whereby water is forced into the sewer mains to clean and clear them. Given the underground nature of sewer mains, the primary method of repair and rehabilitation is generally to excavate and replace pipeline; however, there are less invasive options to repair sewer mains such as installing pipe liners. Cured in place pipe serves as a liner within the existing pipeline to correct concerns created by root intrusion, pipe collapse, or erosion. This effort will extend the useful life of the sewer lines without needing to excavate the streets and will limit the degree of disruption to the community.

On April 12, 2023, the City Council authorized staff to proceed with a bid solicitation for a “Curedin-Place” Pipe (CIPP) Lining Project focused on lining and rehabilitating approximately 9,000 linear feet of sanitary sewer main within the City. Staff conducted a public bid process for this project and is recommending an award of contract to Sancon Engineering, Inc.

DISCUSSION
Staff has identified approximately 9,000 linear feet of sewer pipeline within the City that would greatly benefit from the installation of pipe lining. These pipelines have identified root intrusion concerns and minor failures, conditions which would be remedied utilizing the identified process.

The specific area for this work is described as the area to the north of Big Bear Boulevard, South of Lakeview Drive, between Temple Lane and Forest Road. These pipelines have identified root intrusion issues and minor failures, conditions which would be remedied utilizing the identified process.

Staff proceeded with the public bid process in accordance with the California Public Contract Code and the City of Big Bear Lake purchasing guidelines. On Thursday, May 18, the City received, publicly opened, and read aloud five (5) sealed bids with the following results:

ITEM 1.7
ATTACHMENT 1

MEETING
DATE: May 10, 2023
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Director of Public Services
Jared Cheek, Public Works Operations Manager
Jacky Chan, Associate Engineer
SUBJECT: Resolution Awarding a Construction Contract to Cat Tracking, Inc. for the 2023 Citywide Line Striping Project and Finding the Project Exempt from the California Environmental Quality Act

BACKGROUND
The City of Big Bear Lake is responsible for the maintenance and operation of approximately 88 centerline miles of streets. The annual Capital Improvement Program (CIP) budget includes funding for street maintenance and repair activities, including street striping. The current Fiscal Year 2022-23 budget, as well as the proposed Fiscal Year 2023-24 budget, include sufficient funding to stripe City streets twice annually.

In 2022, staff issued a contract for street striping in spring and the work was completed in June. A subsequent contract was issued for work in the fall but work was unable to be completed as the weather changed too rapidly to accommodate the work. Staff has conducted a bid for striping work to be completed two times this year, both Spring and Fall, under one contract.

DISCUSSION
Street Striping is a critical activity managed by Public Works as a part of the annual street maintenance activities. As winter weather and related activities degrade the street striping, it is critical that the lines and markings are updated regularly to ensure the safety of motorists. Staff has conducted a public bid to identify a striping contractor to perform work this spring and again in fall.

The scope of work for the spring effort includes painting of all lane lines, crosswalks, and roadway legends throughout the City. The proposed scope of work for the fall would be the retouching of the lane lines to ensure their maximum visibility going into the winter season.

Staff conducted a bid solicitation for this project in accordance with the City’s purchasing guidelines. On April 13, 2023, staff received, publicly opened and read aloud five (5) bids with the following results:

ITEM 1.7
ATTACHMENT 2
Bidder Location Total Bid Price
Cat Tracking, Inc. Riverside, CA $159,913
Chrisp Company Fremont, CA $182,730
Superior Pavement Markings, Inc. Cypress, CA $191,635
Sterndahl Enterprises, Inc. Sun Valley, CA $275,845
WGJ Enterprises DBA PCI Azusa, CA $277,650
Staff has reviewed the bids for completeness, accuracy, and the contractors’ backgrounds for qualifications and experience. Cat Tracking, Inc. is an experienced striping contractor with a demonstrated history of satisfactory completion of similar projects. Cat Tracking, Inc. was the striping subcontractor for the Moonridge Road project, demonstrating that they are experienced working in the City and are familiar with our terrain and related conditions.

The bid specifications for this project indicate the timing on which this work shall be completed as there are two scopes or phases to the project. This award of contact includes both phases. For the Spring striping component, it shall be completed by June 30, 2023. The fall striping shall be completed between September 11 and October 13.

FISCAL IMPACT
Funding for this project is available within the adopted Fiscal Year 2022-23 Capital Improvement Program (CIP) budget and is also considered within the proposed Fiscal Year 2023-24 CIP budget.

ENVIRONMENTAL CONSIDERATIONS
This project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to section 15301.c Existing Facilities as maintenance of existing highways and streets.

RECOMMENDATION
It is recommended that the City Council adopt a Resolution Awarding a Construction Contract to Cat Tracking, Inc. for the 2023 Citywide Line Striping Project and Finding the Project Exempt from the California Environmental Quality Act.

ATTACHMENTS

1. Resolution No. 2023-XX

2. Notice of Exemption
RECORDING REQUESTED BY:

City of Big Bear Lake
WHEN RECORDED, PLEASE MAIL TO:

City of Big Bear Lake
City Clerk
PO Box 10000
Big Bear Lake, CA 92315
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:

The undersigned is OWNER or agent of the OWNER of the interest or estate state below in the property hereinafter described:

The FULL NAME of the OWNER is: CITY OF BIG BEAR LAKE
The FULL ADDRESS OF THE owner is: 39707 BIG BEAR BOULEVARD, PO BOX 10000, BIG BEAR LAKE, CA 92315
The NATURE of the INTEREST or ESTATE of the undersigned is: agent of the owner that constructed the improvements.

The full name(s) and address(es) of all persons, if any, who hold such interest or estate with the undersigned as joint tenants or as tenants in common are:

NAME(S) ADDRESS(ES)
The full name(s) and address(es) of the successor(s) in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to:

NAME(S) ADDRESS(ES)
A work of improvement on the property hereinafter described was completed on: SEPTEMBER 1, 2023 The work of improvement completed is described as follows: SANITARY SEWER CURED IN PLACE PIPE PROJECT The NAME OF THE ORIGINAL CONTRACTORS, if any, for such work of improvement is: SANCON ENGINEERING, INC.

The street address of said property is: VARIOUS STREETS WITHIN THE CITY OF BIG BEAR LAKE, NO APN The property on which said work of improvement was completed is in the City of Big Bear Lake, County of San Bernardino, State of California.

Dated: 10/11/2023
Sean Sullivan, Public Works Department, City of Big Bear Lake

VERIFICATION
I, Sean Sullivan, am the Director of Public Services, the declarant of the foregoing Notice of Completion. I certify (or declare) under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Executed on 10/11/2023 at Big Bear Lake, CA.

Sean Sullivan, Public Works Department, City of Big Bear Lake ITEM 1.7
ATTACHMENT 3
RECORDING REQUESTED BY:

City of Big Bear Lake
WHEN RECORDED, PLEASE MAIL TO:

City of Big Bear Lake
City Clerk
PO Box 10000
Big Bear Lake, CA 92315
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:

The undersigned is OWNER or agent of the OWNER of the interest or estate state below in the property hereinafter described:

The full name(s) and address(es) of all persons, if any, who hold such interest or estate with the undersigned as joint tenants or as tenants in common are:

NAME(S) ADDRESS(ES)
A work of improvement on the property hereinafter described was completed on: SEPTEMBER 29, 2023 The work of improvement completed is described as follows: 2023 CITYWIDE LINE STRIPING PROJECT The NAME OF THE ORIGINAL CONTRACTORS, if any, for such work of improvement is: CAT TRACKING, INC.

Dated: 10/11/2023
Sean Sullivan, Public Works Department, City of Big Bear Lake

Executed on 10/11/2023 at Big Bear Lake, CA.

Sean Sullivan, Public Works Department, City of Big Bear Lake ITEM 1.7
ATTACHMENT 4

MEETING
DATE: October 11, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Erik Sund, City Manager
SUBJECT: Ordinance Amending Chapter 10.12 of the Big Bear Lake Municipal Code related to Parking During Snow Conditions

BACKGROUND & DISCUSSION
At the City Council meeting of February 8, 2023, City Council reviewed penalties during snow conditions. At the same meeting, City Council directed staff to increase the fine under Municipal Code 10.12 (parking under snow conditions) to $400.

Please reference attachment 1, proposed Ordinance No. 2023-xxx , to amend Chapter 10.12 of the Big Bear Lake Municipal Code related parking during snow conditions.

FISCAL IMPACT
There is no fiscal impact associated with the adoption of the proposed ordinance.

ENVIRONMENTAL CONSIDERATION
Under section 15378 of the California Environmental Quality Act (CEQA) Guidelines, this is not a project, and, therefore, no environmental review is required.

CONSIDERATION OF COUNCIL STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priorities as it:

1. Supports and invests in sustainable infrastructure projects and programs consistent with the needs of our community

2. Preserves and protects the quality of life for the residents and the businesses

RECOMMENDED ACTION
It is recommended that the City Council Conduct a public hearing to hear any and all testimony; and read the title, waive further reading and introduce an ordinance entitled: Ordinance of the City Council Amending Chapter 10.12 of the Big Bear Lake Municipal Code related to Parking During Snow Conditions-Generally.

Attachments:

1. Ordinance No. 2023-xxx

2. City Council Meeting Minutes February 8, 2023
ITEM 2.1
ORDINANCE NO. 2023-xxx
ORDINANCE OF THE CITY COUNCIL AMENDING CHAPTER 10.12

OF THE BIG BEAR LAKE MUNICIPAL CODE RELATING TO
PARKING DURING SNOW CONDITIONS – GENERALLY
WHEREAS, the City of Big Bear Lake (“City”) is authorized by California Constitution, Article XI, Section 7 to make and enforce within its limits all local, police, sanitary, and other ordinances and regulations not in conflict with general laws; and
WHEREAS, the Big Bear City Council believes that enforcement of the Big Bear Lake Municipal Code is a matter of local concern and serves important public purposes; and WHEREAS, California Vehicle Code section 40200 authorizes the City to impose and collect civil fines and penalties for violations of regulations pertaining to the standing or parking of a vehicle, provided such violations are not misdemeanors. There is no expressly-stated maximum fine in the Vehicle Code; and
WHEREAS, California Vehicle Code section 40203.5(a) requires issuing agencies in a county must standardize penalties; and
WHEREAS, the City places a high value on protecting the general public, health, safety and welfare, and has previously adopted numerous ordinances to help ensure such protection; and WHEREAS, vehicles parking and blocking public rights-of-way during snow conditions creates a hazard to persons and property due to snow plowing being obstructed by parked vehicles; and WHEREAS, the City’s has an interest in maintaining the public rights-of-way by clearing snow for safe passage by the public and to prevent hazardous traffic conditions on the streets; and WHEREAS, the City intends for this Ordinance to apply to all new judicial actions, administrative proceedings, and special proceedings as provided by this Ordinance; and WHEREAS, the City Council desires to update the City’s code enforcement tools to help protect the public health, safety and welfare, and to aid in the prevention of illegal parking during snow conditions to the fullest extent as authorized by law; and WHEREAS, all legal prerequisites to the adoption of the Ordinance have occurred.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BIG BEAR LAKE DOES ORDAIN AS FOLLOWS:

SECTION 1. Incorporation of Recitals. The above recitals are true and correct and are incorporated herein by this reference.

ITEM 2.1
ATTACHMENT 1
SECTION 2. Section 10.12.030 of Chapter 10.12 of Title 10 of BBLMC is amended to read as follows:
“10.12.030 – Illegal Parking During Snow Conditions.

During the existence of snow conditions, vehicles shall not be left stopped, parked, abandoned or otherwise unattended on any street in the city. This section shall not permit the stopping of passenger or commercial vehicles for periods of time sufficient to load or discharge passengers from such vehicles. Where snow conditions have existed, parking may be resumed on individual streets as soon as snow plowing is declared completed by the city manager or his appointee.”
SECTION 3. Section 10.12.080 of Chapter 10.12 of Title 10 of BBLMC is amended to read as follows:
“10.12.080 – Warning Signs.

A. Signs giving notice of the provisions of this chapter shall be erected at each entrance to the city. Such signs shall be at least three square feet and shall be worded substantially as follows:

WARNING
$400.00 FINE
No parking on city streets whenever snow conditions exist.

City Ordinance No. ____

VEHICLES PARKED IN VIOLATION WILL BE TOWED AWAY
B. No vehicles shall be removed pursuant to the provisions of this chapter unless the signs required by this section have been erected at least twenty-four hours prior to the removal any vehicles.”
SECTION 4. Section 10.12.120 of Chapter 10.12 of Title 10 of BBLMC is amended to read as follows:
“10.12.120 – Violation an Infraction.

A violation of this chapter is expressly declared to be an infraction and punishable by a fine of four hundred dollars.”
SECTION 5. CEQA. Based upon the whole of the administrative record before it, the City Council hereby finds that this Ordinance is exempt from environmental review under the California Environmental Quality Act (“CEQA”) (Pub. Resources Code, § 21000 et seq.) pursuant to State CEQA Guidelines (Cal. Code Regs., tit. 14, § 15000 et seq.). The Ordinance is exempt because the code amendment is not a "project" as defined by section 15378, since it has no potential for resulting in a direct or indirect physical change in the environment. In the event it is a “project”, the Ordinance is exempt pursuant to section 15061(b)(3), because it has no potential for causing a significant effect on the environment, and here the proposed smoking prohibitions will only result in environmental and public health improvements and benefits, including a reduction in smokingrelated litter, and better air quality in public spaces. Staff is hereby directed to prepare, execute and file with the San Bernardino County Clerk a CEQA Notice of Exemption within five (5) working days of the adoption of this Ordinance.

SECTION 6. Severability. If any section or provision of this Ordinance is for any reason held to be invalid or unconstitutional by any court of competent jurisdiction, or contravened by reason of any preemptive legislation, the remaining sections and/or provisions of this ordinance shall remain valid. The City Council hereby declares that it would have adopted this Ordinance, and each section or provision thereof, regardless of the fact that any one or more section(s) or provision(s) may be declared invalid or unconstitutional or contravened via legislation.

SECTION 7. Certification, Publication, and Effective Date. The City Clerk shall certify to the adoption of this Ordinance shall either: (a) have this Ordinance published in a newspaper of general circulation within 15 days after its adoption or (b) have a summary of this Ordinance published twice in a newspaper of general circulation, once five days before its adoption and again within 15 days after its adoption.

PASSED, APPROVED AND ADOPTED this XX day of ______, 2023. __________________________
Randall Putz, Mayor
ATTEST:
__________________________
Rebecca F. Cannon, City Clerk

STATE OF CALIFORNIA )

COUNTY OF SAN BERNARDINO )

ORDINANCE OF THE CITY COUNCIL AMENDING CHAPTER 10.12

OF THE BIG BEAR LAKE MUNICIPAL CODE RELATING TO
PARKING DURING SNOW CONDITIONS – GENERALLY
was duly passed and adopted by the said City Council, approved and signed by the Mayor of said City, and attested by the Clerk of Said City, all at a regular meeting of the said Council on the XX day of ______, 2023, and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

I do hereby further certify that pursuant to the provisions of Section 36933 of the Government Code of the State of California that the foregoing Ordinance No. 2023-xxx was duly and regularly published according to law and the order of the City Council and circulated within the said City.

Rebecca F. Cannon, City Clerk
Excerpt of Mee�ng Minutes - February 8, 2023

3.1 REVIEW OF PENALTIES DURING SNOW CONDITIONS
At the City Council’s January 11, 2023 Adjourned Regular Mee�ng, an Agenda item request was made by Mayor Pro Tem Melnick and seconded by Councilmember Mote to direct staff to research fees and cita�ons related to illegal parking and illegal snow play ac�vi�es.

Following staff’s introduc�on of the item, Mayor Putz invited speakers that wished to speak on the item; the following individual approached Council:

Rick Snow, owner of Big Bear Mountain Brewery: supports increasing fines and penal�es for illegal parking and illegal snow play.

Following Council discussion, a mo�on was made by Mayor Pro Tem Melnick, seconded by Councilmember Mote, to increase the fine under Municipal Code Sec�on 10.12 (parking under snow condi�ons) to $400.

Said mo�on was approved by the following vote:

AYES: Mote, Melnick, Herrick, Segovia, Putz
NOES: None
ABSTAIN: None
ABSENT: None
ITEM 2.1
ATTACHMENT 2

MEETING
DATE: October 11, 2023
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sue O’Strander, AICP, Director of Community & Economic Development SUBJECT: Resolution Adopting the Vision Statement to Guide the General Plan Update Process

BACKGROUND & DISCUSSION
In January 2023, DKS Associates launched the Big Bear Lake Community Vision efforts. Once the background review was completed, surveys of property owners and community stakeholders commenced in March of 2023. This was followed in April with a survey conducted by True North, and additional online engagement opportunities with the community – specifically the Vision Board and the Interactive Idea Map.

The survey in April targeted resident and property owner opinions on the City of Big Bear Lake and its future. With nearly 500 respondents, the results represent just under 10% of the entire population. As such, the results are statistically valid, with a 95% level of confidence.

Key takeaways from the True North survey include:
• Residents and property owners are focused on maintaining, rather than changing, the character of Big Bear Lake.
• The community wants the City to prioritize preserving access to the natural environment by protecting the forest, the lake itself and lake-related activities, the small town feel of the community, and the many miles of hiking and biking trails. • Requests are often centered addressing vacation rental issues, improving current infrastructure, addressing traffic control/congestion, and addressing lake water issues. • Residents expressed an interest in select types of resident-centric economic development, including movie houses, music, art, chain retail stores, and boutique restaurants. • Big Bear Lake is widely perceived to be a safe place to live, although bicycling alongside roads can be risky.
• The City is doing an admirable job communicating, with email, e-newsletters, and the Big Bear Lake mobile app is perceived as most effective.

ITEM 3.1
Subsequently, the DKS team conducted in-person interviews and surveys at various locations throughout the community. Businesses, residents, and local visitors were approached by DKS throughout the community to chat about what makes the City of Big Bear Lake so special and to spread the word about the visioning effort. In addition, City staff along with DKS conducted additional outreach over two days on the Mountain Transit trolley lines, including the Red, Blue, and Gold routes. Outreach and feedback continued through April and into May with targeted meetings with various groups (e.g. Rotary Club, Board of Realtors, Baldwin Lake Elementary School, Friday night at Wyatt’s Grill & Saloon, and canvassing The Village). The majority of comments echoed the sentiments captured in the statistically valid survey. Some additional topics included:
• There are limited options for high paying jobs given the visitor-serving nature of the local economy.
• Traffic and road conditions continue to be a concern among residents. • Many respondents cited lack of affordable/attainable housing as a key issue.

On July 12, 2023, DKS presented a comprehensive summary of the outreach and engagement efforts with City Council. The document with all survey results can be found on the Big Bear Lake Community Vision webpage at https://www.bigbearlakevision.com/project-updates.html.

Visioning workshops, led by DKS, were conducted on July 14th at 6:30 am and July 15th at 10 am to allow community members an opportunity to draft their ideas of a community vision. These draft statements were collected and, in conjunction with the input received throughout the visioning effort, DKS has prepared a Vision Statement for City Council consideration.

The Community Vision was initiated as a precursor to the upcoming General Plan process. The following Vision Statement encompasses the efforts and input collected throughout the year:

The Jewel of San Bernardino County, Big Bear Lake is a vibrant and welcoming mountain community that embraces diversity and embraces its full and part-time residents while welcoming visitors. With a focus on preserving our natural beauty, promoting the arts, and supporting businesses, we strive to create a destination resort with a small-town culture and feel. Our community benefits from its solid infrastructure, quality healthcare, and responsible natural resource use, maintaining the charm and character of our beautiful mountain town.

The City Council is requested to consider the Vision Statement to guide the General Plan process, and adopt or amend the Vision Statement as desired.

As part of the presentation, DKS will review key takeaways from engagement effort as they apply to the General Plan Update.

FISCAL IMPACT
There is no fiscal impact associated with the recommended action. the City has submitted a reimbursement request under the SB2 grant program and based on discussions with State Housing and Community Development staff, the City anticipates a reimbursement of about $92,000 which can be applied to this program.

ENVIRONMENTAL CONSIDERATION
Under section 15378 of the California Environmental Quality Act (CEQA) Guidelines, this is not a project, and therefore, no environmental review is required.

CONSIDERATION OF STRATEGIC PRIORITIES
This project aligns with Strategic Priority No. 5, “preserve and protect the quality of life for the residents and the businesses, while maintaining a balance with the environment to foster a sustainable economic base.”

RECOMMENDED ACTION
It is recommended that the City Council consider the recommended Vision Statement and adopt the attached resolution entitled: Resolution Adopting the Vision Statement to Guide the General Plan Update Process.

Attachment:

1. Resolution No. 2023-XX
RESOLUTION NO. 2023-XX

RESOLUTION ADOPTING THE VISION STATEMENT TO

GUIDE THE GENERAL PLAN UPDATE PROCESS
WHEREAS, on October 18, 2021, the City Council recognized changes in the community makeup since the 1990s and determined it would be timely to initiate outreach with stakeholders to reassess community expectations as to t Big Bear Lake’s identify and future goals; and WHEREAS, on September 20, 2021, the City Council discussed initiation of a comprehensive planning process to update the general plan; and
WHEREAS, on April 4, 2022, the City adopted a resolution authorizing a professional services agreement with DKS Associates to engage in a comprehensive community visioning process; and WHEREAS, in January 2023, DKS Associates initiated the community visioning efforts; and WHEREAS, on May 10, 2023, DKS Associates provided the City Council with an update of the public outreach efforts, including the results of a statistically valid survey of City residents and property owners; and
WHEREAS, on July 12, 2023, DKS Associates provided the City Council with a briefing on all community engagement activities, to date, including online engagement results from the Vision Board and Interactive Idea Map; and
WHEREAS, the City Council considered the recommended Vision Statement, and has made amendments, if needed.

NOW, THEREFORE, BE IT RESOLVED by the City Council to adopt the Vision Statement, as discussed and amended on October 11, 2023.

PASSED, APPROVED AND ADOPTED this 11th day of October, 2023.

Randall Putz, Mayor
ATTEST:

Rebecca F. Cannon, City Clerk
ITEM 3.1
ATTACHMENT 1

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

AYES:

NOES:

ABSTAIN:

ABSENT:

Rebecca F. Cannon, City Clerk

MEETING
DATE: October 11, 2023
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sue O’Strander, AICP, Director of Community & Economic Development SUBJECT: Resolution Authorizing a Professional Services Agreement for Land Management Software Selection Services

BACKGROUND & DISCUSSION
On September 28, 2022, Governor Newsom approved Assembly Bill (AB) 2234, which added sections 65913.3 and 65913.5 to the Government Code, pertaining to post-entitlement permitting.

Under existing law, local jurisdictions have certain time limits in which to approve or disprove entitlement/development applications. The new legislation (AB 2234) applies timing provisions to non-discretionary post-entitlement processes (e.g. building permits, demolition permits, grading permits, and minor off-site improvement permits) where at least 2/3 of the development is for residential purposes. Specifically, section 65913.5 requires local agencies to establish an online permit system where applicants can apply for, complete, and retrieve post-entitlement permits.

Currently, the City utilizes several outdated or ineffective systems for permitting and tracking purposes. The different systems do not support coordination between various departments, are not robust, nor do the systems provide ‘self-serve’ functions to applicants or the public. For example, the programs utilized by the building and planning teams are more than 30 years old and are no longer serviced by the providers.

While agencies have been accepting permits electronically for many years, this was not the case at the City of Big Bear Lake until the 2020 pandemic. Since 2020, staff has experienced a significant and continuous increase in electronic building permit submittals. Currently, the City does not have a robust land management system for online permitting, and has been accepting applications via e-mail. This process is burdensome and inefficient for staff as well as applicants.

Under AB 2234, the City must continue accepting post-entitlement applications by e-mail until an online permit system is established. Under section 65913.5 (a)(1) of the Government Code, the City of Big Bear Lake must have an online permitting system in place “no later than January 1, 2024.” This deadline may be extended by up to two years – to no later than January 1, 2026 – if the City:

ITEM 3.2
A) Makes a written finding that adopting an online permitting system by January 1, 2024, would require substantial increases in permitting fees; and B) Has initiated a procurement process
In June 2023, the City reached out to ClientFirst to initiate discussions pertaining to procurement of a new land management system to support staff and better serve the general public. During the discussions, it was clear that there is great opportunity to streamline the City’s processes and improve the efficiency of City operations. Ideally, the building, planning, engineering, and code compliance systems would be integrated for better communications and coordination. In addition, newer systems allow for in-field resolutions for inspections and public portals where applicants can request appointments and submit documents 24/7 at their convenience.

ClientFirst specializes in helping local governments identify and evaluate systems that will best fit the City’s need. The proposal entails selection services to assist the City with identification of a new software solution. The selection process is anticipated to take about nine months.

FISCAL IMPACT
The proposed agreement with ClientFirst will include a not-to-exceed cost of $48,585. This amount has been anticipated and is included in the adopted Fiscal Year 2023-2024 budget.

ENVIRONMENTAL CONSIDERATION
None requiring review under the California Environmental Quality Act (CEQA).

CONSIDERATION OF STRATEGIC PRIORITIES
This proposal aligns with Strategic Priority Goal No. 3, to “invest in attracting, retaining and developing staff, strive to deliver the best customer service.”

RECOMMENDED ACTION
It is recommended that the City Council adopt the attached resolution entitled: Resolution Authorizing A Professional Services Agreement for Land Management Software Selection Services with ClientFirst.

Attachments:

1. Resolution No. 2023-XX

2. ClientFirst Proposal, dated August 29, 2023
RESOLUTION NO. 2023-XX

RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES

AGREEMENT WITH CLIENTFIRST FOR LAND MANAGEMENT

SELECTION SERVICES
WHEREAS, in September 2022, with the approval of Assembly Bill 2234 (AB 2234), agencies are required to establish an online permit system where applicants can apply for, complete, and retrieve post-entitlement permits; and
WHEREAS, AB 2234 requires the online permitting system be in place no later than January 1, 2024, which date may be extended by up to two years if certain findings can be made; and WHEREAS, until such time as the online permit system is established, the City will continue to accept post-entitlement applications via e-amil; and
WHEREAS, the City Council of the City of Big Bear Lake finds that adopting an online permitting system by January 1, 2024 would require substantial increases in permitting fees; and WHEREAS, the City desires to execute a contract with ClientFirst to initiate a procurement process to comply with the online permitting requirements.

NOW, THEREFORE, BE IT RESOLVED by the City Council that the City Manager or his designee is hereby authorized to execute a contract with ClientFirst to accomplish tasks relating to land management selection services with a not-to-exceed cost of $48,585.

PASSED, APPROVED AND ADOPTED this 11th day of October, 2023.

Randall Putz, Mayor
ATTEST:

Rebecca F. Cannon, City Clerk
ITEM 3.2
ATTACHMENT 1

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

AYES:

NOES:

ABSTAIN:

ABSENT:

Rebecca F. Cannon, City Clerk
Proposal for
Land Management Software
Selection Services
August 29, 2023
Client Locations
Coast-to-Coast
Practice Locations
California
Illinois
Texas
North Carolina
800.806.3080
www.clientfirstcg.com
ITEM 3.2
ATTACHMENT 2

MEETING
DATE: October 11, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Erik Sund, City Manager
SUBJECT: Ordinance Amending Chapter 10.12.040 of the Big Bear Lake Municipal Code related to Declaration of Snow Conditions

BACKGROUND & DISCUSSION
At the Special City Council Meeting of April 12, 2023, City Council and City staff reviewed the City’s emergency preparedness and response as it related to the Blizzard of 2023. Further discussion was had at this meeting related to the City’s winter operations and procedures both in typical situations as well as in light of the Blizzard. A key takeaway from this discussion was to review the City’s declaration of snow conditions and the related parking implications and consider it aligning it with San Bernardino County’s practices of declaring a season of when snow conditions may exist.

Pursuant to the City of Big Bear Lake Municipal Code 10.12.040, Declaration of snow conditions:

Snow conditions may be declared by the city manager or his appointee whenever there is one inch of snow or ice on any part of the paved portion of any street, and a buildup of snow or ice is expected to continue to a point where the snow level will exceed six inches.

Snow conditions exist and the provisions of this chapter shall apply and shall remain in effect until the city manager or his appointee declares a cessation of snow conditions.

Whenever possible, the city manager or his appointee shall give notice of such snow conditions by press, radio or television, which news media shall be requested to cooperate with city officials in the giving of such notice.

In contrast, the County of San Bernardino identifies the time period of October 15 through April 15 for when snow conditions may exist. In an effort to create consistency in the Big Bear Valley for visitors and public safety, the City is recommending that Municipal Code 10.12.040 be amended to remove the declaration of snow conditions and establish the existence of snow conditions, within Big Bear Lake, for the same time frame as the County of San Bernardino. This will provide uniformity related to parking regulations across the Valley and making it for residents and visitors to understand and comply. If approved, the City intends to place signage at all points of entry to the City, as well as other key areas throughout the City, to communicate these restrictions. Staff will undertake extensive efforts to inform the public of these changes in parking restrictions prior to their implementation and enforcement.

FISCAL IMPACT
There is no fiscal impact associated with the adoption of the proposed ordinance.

ITEM 3.5

ENVIRONMENTAL CONSIDERATION
Under section 15378 of the California Environmental Quality Act (CEQA) Guidelines, this is not a project, and, therefore, no environmental review is required.

CONSIDERATION OF COUNCIL STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priorities as it:

1. Supports and invests in sustainable infrastructure projects and programs consistent with the needs of our community

2. Preserves and protects the quality of life for the residents and the businesses

RECOMMENDED ACTION
It is recommended that the City Council read the title, waive further reading and introduce an ordinance entitled: Ordinance of the City of Big Bear Lake Amending Chapter 10.12.040 of the Big Bear Lake Municipal Code related to Declaration of Snow Conditions.

Attachments:

1. Ordinance No. 2023-xxx
ORDINANCE NO. 2023-xxx
ORDINANCE OF THE CITY COUNCIL AMENDING CHAPTER 10.12
(PARKING DURING SNOW CONDITIONS—GENERALLY) OF TITLE 10
(VEHICLES AND TRAFFIC) OF THE BIG BEAR LAKE MUNICIPAL CODE

RELATED TO PARKING REGULATIONS IN MOUNTAIN AREAS
WHEREAS, California Vehicle Code Section 22510 authorizes local authorities, such as the City, to prohibit or restrict by ordinance or resolution the parking or standing of vehicles on designated streets or highways within their jurisdiction, or portions thereof, for the purpose of snow removal; and
WHEREAS, the City of Big Bear Lake sees frequent heavy snowfall, often on a yearly basis and in particular between October 15 of a given year and April 15 of the following year; and WHEREAS, the accumulation of snow on certain roadways can contribute to road closures, increased accident rates, injuries, and fatalities; and WHEREAS, City streets often require snow removal services, whereby specialized snow removal vehicles clear snow from the street; and
WHEREAS, vehicles left parked or standing on City streets subject to snow removal can interfere with, delay, or prevent the efficient operation of a snow removal vehicle; and WHEREAS, the City Council of the City of Big Bear Lake desires to amend its existing Municipal Code provisions related to parking during snow conditions to more fully exercise its legislative authority to prohibit the standing or parking of vehicles on designated streets or highways in the City marked for purposes of snow removal.

NOW, THEREFORE, the City Council of the City of Big Bear Lake, California, does ordain as follows:

Section 1: The above recitals are true and correct and are incorporated in full herein by this reference.

Section 2: Chapter 10.12 (Parking During Snow Conditions—Generally) of the Big Bear Lake Municipal Code is hereby amended to read in its entirety as follows:
“Chapter 10.12 – Parking During Snow Conditions—Generally

10.12.010 – Purpose.

The purpose of this chapter is to safeguard the public health, safety and general welfare by prohibiting the parking of vehicles on state and city streets in certain areas of Big ITEM 3.5
ATTACHMENT 1
Bear Lake, to promote effective and speedy removal of snow by the city and the State Department of Transportation and other persons engaged, hired, contracted or otherwise authorized to remove snow from the streets, and to prevent hazardous traffic conditions on the streets.

10.12.020 - Definitions.

When used in this chapter, the words and phrased contained in this section shall, for the purposes of this chapter, have the following meanings:

A. Generally, whenever any words or phrases are used in this chapter, they are to be used as defined in the California Vehicle Code or in decisions of California courts.

B. "Emergency vehicle" means any vehicle as defined in Section 165 or Section 165.5 of the California Vehicle Code.

C. "Park" or "parking" means the standing of a vehicle, whether occupied or not, otherwise than temporarily for the purposes of and while actually engaged in loading or unloading merchandise or passengers.

D. "Person" means and includes a natural person, firm, partnership, association or corporation.

E. "Snow removal equipment" means rotary plows, graders and loaders with Vplow and/or wing-plow attachments, and such other machinery or equipment as may be engaged in snow removal, and all supporting vehicles of the city and State Department of Transportation or other persons engaged, hired, contracted or otherwise authorized to remove snow from the state or city streets or roads.

F. "Street" means any street, avenue, highway or other public way in the city, and shall include the entire right-of-way thereof.

G. "Unattended vehicle" means a vehicle where the licensed driver responsible for the vehicle is not within an audible distance and immediately available for moving the vehicle.

H. "Vehicle" means a device by which any person or property may be propelled, moved or drawn upon a street or highway, excepting devices moved by human power or used exclusively upon stationary rails or tracks.

10.12.030 – Parking and Unattended Vehicles Prohibited—Violation.

From October 15 of each calendar year until April 15 of the following calendar year, vehicles shall not be left stopped, parked, abandoned, or otherwise left unattended on any street in the City. The same is hereby declared to be an obstruction of the public streets and shall constitute a nuisance. This section does not prohibit the stopping of passenger or commercial vehicles for periods of time sufficient to load or discharge passengers and materials from vehicles, provided such activity does not interfere with or delay the operation of snow removal equipment. This section does not prohibit stopping or parking vehicles when necessary to avoid conflict with other traffic or in compliance with the directions of a traffic or peace officer. This section does not apply to any City street that has not been posted with warning sign(s) substantially in the form provided in this chapter.

10.12.040 – Seasonal Declaration of Snow Conditions.

Consistent with the requirements of San Bernardino County Code Sections 53.0301-

53.0308 and California Vehicle Code section 22510(a) (which restrict parking on streets, highways, and roads in such a way as to interfere with snow removal activity by snow removal equipment) the City Council hereby declares that “snow conditions” exist from October 15 of each calendar year until April 15 of the following calendar year, such that snow removal activity may be reasonably required with little to no advance notice during that time.

10.12.050 – Reserved.

Reserved.

10.12.060 – Removal of Vehicles.
(a) Any vehicle which is in violation of this chapter may be moved or caused to be moved by those regularly employed and salaried City or state highway employees designated by the City Council or the California Highway Patrol. (b) Charges for vehicle removal, tow away and storage, shall be assessed against the vehicle in accordance with applicable City agreement regarding tow services in place at the time of removal of the vehicle.

10.12.070 – Notice to Owner of Removal.

Within twenty-four hours after the removal of such vehicle parked in violation of the provisions of this chapter, the police chief shall notify, in writing, the person known to be the owner of such vehicle by the registration thereof, of the following facts:

A. A general description of the vehicle, together with the license number; B. The approximate time and the reason for removal of the vehicle and the place to which the vehicle was removed.

10.12.080 – Warning Signs.

A. Signs giving notice of the provisions of this chapter shall be erected at each entrance to the city. Such signs shall be at least 17 inches by 22 inches in size with lettering not less than one inch in height, and shall be worded substantially as follows:

WARNING
No parking on City streets between October 15 and April 15.

City Ordinance No. 2023-xxx

VEHICLES PARKED IN VIOLATION WILL BE TOWED AWAY

AND VEHICLE OWNER SUBJECT TO FINE
B. No vehicles shall be removed pursuant to the provisions of this chapter unless the signs required by this section have been erected at least twenty-four hours prior to the removal.

10.12.090 – Additional Warning Signs.

Additional signs, smaller in size but containing substantially the same wording, may be erected at such places within the City as the director of public works deems appropriate.

10.12.100 – Destruction of Signs.

It is unlawful for any person to tear down, remove, mutilate, destroy or otherwise tamper with any signs erected in furtherance of this chapter.

10.12.110 – Emergency Vehicles.

This chapter shall not apply to emergency vehicles.

10.12.120 – Violation an Infraction.

A violation of this chapter is expressly declared to be an infraction and punishable by a fine or fines established by Vehicle Code section 42001.” Section 3: In accordance with Vehicle Code section 22510(b), the City Clerk of the City of Big Bear Lake is authorized and directed to transmit a certified copy of this Ordinance to the Department of Transportation for submission and approval.

Section 4: If any section, subsection, sentence, clause, phase, or word of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court or competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance.

The City Council hereby declares that it would have adopted this Ordinance, and each and every section, subsection, sentence, clause, or phase not declared invalid or unconstitutional without regard to whether any portion of the Ordinance would be subsequently declared invalid or unconstitutional.

Section 5: The City Clerk shall certify to the adoption of this Ordinance and shall either:
(a) have this Ordinance published in a newspaper of general circulation within 15 days after its adoption or (b) have a summary of this Ordinance published twice in a newspaper of general circulation, once five days before its adoption and again within 15 days after its adoption.

Section 6: This Ordinance shall be effective thirty (30) days after its adoption.

Notwithstanding the foregoing, and pursuant to Vehicle Code section 22510(b), the application of this Ordinance to a state highway within the City shall only be effective upon approval of this Ordinance by the Department of Transportation.

PASSED, APPROVED AND ADOPTED this 11th day of October, 2023. _________________________
Randall Putz, Mayor
ATTEST:
_________________________
Rebecca F. Cannon, City Clerk

STATE OF CALIFORNIA )

COUNTY OF SAN BERNARDINO )

ORDINANCE OF THE CITY COUNCIL AMENDING CHAPTER 10.12 (PARKING DURING SNOW CONDITIONS—GENERALLY) OF TITLE 10 (VEHICLES AND

TRAFFIC) OF THE BIG BEAR LAKE CODE OF ORDINANCES RELATED TO

PARKING REGULATIONS IN MOUNTAIN AREAS
was duly passed and adopted by the said City Council, approved and signed by the Mayor of said City, and attested by the Clerk of said City, all at a regular meeting of the said Council on the XX day of ___, 2023, and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Big Bear Lake City CouncilOctober 11, 2023

Big Bear Lake City Council
October 11, 2023