Agenda packet — Big Bear Lake City Council, November 8, 2023

CITY COUNCIL REGULAR MEETING AGENDA
NOVEMBER 8, 2023
Closed Session: 4:30 p.m., ECR, Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, CA 92315 Open Session: 5:00 p.m., Hofert Hall, Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, CA 92315

COUNCILMEMBERS

MAYOR RANDALL PUTZ

MAYOR PRO TEM PERRI MELNICK

COUNCILMEMBER RICK HERRICK

COUNCILMEMBER BYNETTE MOTE

COUNCILMEMBER KENDI SEGOVIA

CITY STAFF

CITY MANAGER ERIK SUND

ASSISTANT CITY MANAGER/INTERIM CITY CLERK ERICA STEPHENSON

CITY ATTORNEY STEPHEN DEITSCH
If members of the public cannot attend the meeting, the City encourages the public to submit written public communications about any item on this meeting agenda, or about any subject matter within the jurisdiction of the City, to the City Clerk either in person, via mail or by email at [email protected]. If your comment is related to a specific Agenda item, please identify the Agenda item in the header of your letter or the subject line of your email. All written communications received by the City Clerk prior to the meeting will be distributed to the City Council prior to the start of the meeting, however, the public is encouraged to submit comments by 8:00 am on the day of the meeting to ensure adequate time for Council review and consideration.

OPEN SESSION – 4:30 P.M.

CALL TO ORDER

ROLL CALL
CLOSED SESSION COMMUNICATIONS - Any member of the public is entitled to speak on Closed Session Agenda items. If you wish to address any other items listed on the agenda, you must do so during Open Session.

DECLARATION OF CLOSED SESSION ITEMS

1. CONFERENCE WITH LEGAL COUNSEL – ANTICIAPTED LITIGATION pursuant to Government Code Section 54956.9
One (1) Case

2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property: APN: 2328-383-01
City Negotiators: City Manager Erik Sund
Negotiating Party: Wade Reeser, President of Big Bear Mountain Resorts Under Negotiation: Price & Terms of Payment

CITY COUNCIL AGENDA
NOVEMBER 8, 2023 - Page 2

RECESS TO CLOSED SESSION
RECONVENE OPEN SESSION – 5 P.M.

PLEDGE OF ALLEGIANCE

INVOCATION
An Invocation provided by Jim Lona, Commander of American Legion Post 584.

MOMENT OF SILENCE
A Moment of Silence led by Rabbi Zalman Bernstein from the Chabad of Lake Arrowhead & Big Bear.

EVENT CALENDAR FOR THE PERFORMING ARTS CENTER - For tickets please contact the box office at (909) 866-4970 or visit www.citybigbearlake.com • Big Bear Valley American Association of University Women presents SpeechTrek Contest on Thursday, November 30th at 6:00 pm.
• A Taste of Ireland presents A Celtic Christmas on Monday, December 4th at 7:30 pm.

PRESENTATIONS
• Employee Presentations:
o Presentation of a 10-year Employee Service Award to Becky Romine, Code Compliance Technician
o New Employee Introduction of Kelly Tinker, Economic Development Manager – Community & Economic Development
o New Employee Introduction of Brenda De La Rosa, Administrative Clerk – Community & Economic Development

RESULTS OF CLOSED SESSION

CITY STAFF ANNOUNCEMENTS IN RESPONSE TO PUBLIC COMMENTS MADE AT THE 10/11/2023 REGULAR CITY COUNCIL MEETING
PUBLIC COMMUNICATIONS (PART 1) - At this time, general Public comment is permitted only on consent calendar items and other matters not listed on the posted agenda that are within the subject matter and jurisdiction of the City. Public comment on specific items listed on the posted agenda, such as public hearing & discussion or action items, will be taken later in the meeting when the item is called for discussion. When addressing the City Council, please keep the following in mind: State law prohibits the City Council from taking any action on items not listed on the agenda and therefore prevents the City Council from replying to most public comments. Each speaker has a 3 minute maximum time limit subject to adjustment at the discretion of the Presiding Officer. To allow City Council sufficient time to address agendized City business, if Public Communications Part 1 exceeds one hour, the remaining public speakers will be allowed to provide public comments during Public Communications Part 2. Participants cannot cede their speaking time to another person.

To help ensure a respectful and efficient meeting, please address the Council directly, not the audience, and refrain from disruptive comments and applause. We appreciate your attendance and your participation in our local government proceedings.

CITY COUNCIL AGENDA
NOVEMBER 8, 2023 - Page 3

1. CONSENT CALENDAR

1.1 APPROVE DEMANDS – CHECK ISSUE DATE 10/01/23 THROUGH 10/26/23 IN THE AMOUNT OF $2,399,876.08 AND THE SEPTEMBER 2023 TREASURER’S REPORT

1.2 ADOPT AN ORDINANCE AMENDING SECTION 10.12 OF THE BIG BEAR LAKE

MUNICIPAL CODE
Staff’s recommendation: Adopt an ordinance entitled Ordinance of the City Council Amending Chapter 10.12 (Parking During Snow Conditions-Generally) of Title 10 (Vehicles and Traffic) of the Big Bear Lake Municipal Code Related to Parking Regulations in Mountain Areas.

1.3 RESOLUTION APPOINTING ERICA STEPHENSON AS CITY CLERK AND RESCINDING RESOLUTION NO. 2023-52
Staff’s recommendation: Adopt a resolution appointing Erica Stephenson as City Clerk and rescinding Resolution No. 2023-52.

1.4 RESOLUTION AUTHORIZING BID SOLICITATION FOR THE CIVIC

CENTER/PERFORMING ARTS CENTER RESTROOM IMPROVEMENTS

PROJECT
Staff’s recommendation: Adopt a resolution authorizing bid solicitations for the Civic Center/Performing Arts Center Restroom Improvements Project.

1.5 NOTICES OF COMPLETION FOR FISCAL YEAR 2023-24 CAPITAL

IMPROVEMENT PROJECTS
Staff’s recommendation: Authorize the filing of Notices of Completion for Fiscal Year 2023- 24 Capital Improvement Projects, which include the Annual Crack Seal, Stanfield Cutoff Parking Lot Improvements, Sidewalk Repair Services and the Boulder Bay Park Walkway & Curb Replacements Projects.

1.6 RESOLUTION AUTHORIZING SUBMITTAL OF APPLICATION(S) FOR ALL

ELIGIBLE CALRECYCLE GRANT AND PAYMENT PROGRAMS
Staff’s recommendation: Adopt a resolution authorizing submittal of application(s) for all CalRecycle Grant and Payment Programs for which the City of Big Bear Lake is eligible through November 8, 2028.

1.7 RESOLUTION AUTHORIZING AN AGREEMENT FOR THE MANAGEMENT OF

THE LEISURE BEAR MOBILE HOME PARK
Staff’s recommendation: Adopt a resolution authorizing a Professional Services Agreement with Birtcher Anderson & Davis Associates, Inc. for the management of the Leisure Bear Mobil Home Park through December 31, 2024.

CITY COUNCIL AGENDA
NOVEMBER 8, 2023 - Page 4

1.8 RESOLUTION RATIFYING EXPENDITURES ASSOCIATED WITH EMERGENCY REPAIRS OF SANITARY SEWER LIFT STATION NO. 12
Staff’s recommendation: Adopt a resolution ratifying expenditures associated with emergency repairs of Sanitary Sewer Lift Station No. 12.

2. DISCUSSION/ACTION ITEMS

2.1 VACATION RENTAL ORDINANCE AND FINES REVIEW
Staff’s recommendation: Receive a presentation from staff providing Vacation Rental Ordinance revision recommendations, prior to the formal Ordinance introduction at a future meeting. Further, City Council will engage in a related discussion and provide direction as appropriate.

2.2 VISIT BIG BEAR’S FISCAL YEAR 2022-23 ANNUAL FINANCIAL STATEMENT,

GAAP AUDIT & ANNUAL REPORT
Staff’s recommendation: Receive a presentation from Visit Big Bear and Lance, Soll & Lunghard, LLP representatives.

PUBLIC COMMUNICATIONS (PART 2)

3. COMMENTS, ANNOUNCEMENTS & ADDITIONAL CITY BUSINESS
• CITY CLERK, CITY ATTORNEY & CITY MANAGER COMMENTS
• COUNCILMEMBER BOARD/COMMITTEE REPORTS & COMMENTS

ADJOURNMENT

TENTATIVE ITEMS TO BE CONSIDERED AT A FUTURE CITY COUNCIL MEETING Discussion Regarding Campaign Contribution Limits – December 2023 Quarterly Financial Update (July – September 2023) – December 2023 Annual City Council Reorganization – December 2023

DECLARATION OF POSTING
I hereby certify under penalty of perjury, under the laws of the State of California, that the foregoing agenda was posted in accordance with the applicable legal requirements. Dated this 2nd day of November 2023.

Erica Stephenson, Interim City Clerk

The City of Big Bear Lake wishes to make all of its public meetings accessible to the public. If you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (909) 866-5831. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Check# Vendor/Employee Date Amount
89365 Vulcan Materials Company Inc. 10/03/23 170,232.17 89366 California State Highway Patrol 10/04/23 5,150.74 89367 California State Controller's Office 10/04/23 13.47 89368 City of Big Bear Lake Dept of Water & Power 10/04/23 755.89 89369 Best Best & Krieger LLP 10/04/23 27,188.25
89370 Big Bear Paint Center 10/04/23 414.85
89371 BlackHole Technologies Inc 10/04/23 1,949.45
89372 Blanca and Pierre's Restaurant 10/04/23 438.75
89373 Butchers Blocks & Building Materials 10/04/23 229.97 89374 Bear Valley Electric 10/04/23 1,176.53
89377 Cintas Corporation 10/04/23 381.44
89378 Dapeer Rosenblit & Litvak LLP 10/04/23 11,568.74
89379 DLT Solutions LLC 10/04/23 4,516.68
89380 Docu‐Trust 10/04/23 55.00
89382 Frontier Communications 10/04/23 62.27
89383 Grainger Inc. 10/04/23 553.72
89384 The Grizzly 10/04/23 98.00
89385 Haaker Equipment Co. Inc. 10/04/23 751.11
89386 Harris Computer Systems 10/04/23 7,829.22
89387 Intelesys One, Inc. 10/04/23 15,758.12
89389 Lance Soll & Lunghard 10/04/23 18,800.10
89390 Lloyd Wood Trucking Inc 10/04/23 16,270.00
89391 Mar‐CO Equipment Company 10/04/23 893.28
89392 McMaster‐Carr 10/04/23 77.84
89394 Mile High Equipment, Inc. 10/04/23 1,070.00
89395 Mission Linen Supply Inc. 10/04/23 813.65
89396 Parkhouse Tire, Inc. 10/04/23 1,991.45
89397 Nestle Waters North America 10/04/23 1,076.63
89398 Rochester Midland Corporation 10/04/23 611.64
89400 Traffic Management Inc. 10/04/23 22,758.50
89401 Uline 10/04/23 4,040.96
89402 Underground Service Alert Inc. 10/04/23 308.43
89404 Vulcan Materials Company Inc. 10/04/23 787.73
89408 Espyr 10/05/23 204.60
89414 TASC Client Invoices 10/05/23 79.90
89417 San Bernardino County Fire Protection District 10/12/23 5,527.22 89418 San Bernardino County Sheriff's Dept 10/12/23 490,901.00 89419 San Bernardino County Vehicle Svcs Dept 10/12/23 9,175.92 89420 San Bernardino County Solid Waste Mgmt Division 10/12/23 13.88 89423 Big Bear Disposal Inc 10/12/23 261,851.57
89424 Big Bear Paint Center 10/12/23 494.69
89426 Bravo Arts Solutions LLC 10/12/23 233.75
89427 Butchers Blocks & Building Materials 10/12/23 807.88 89429 Lumber City Corp. 10/12/23 382.97
89430 Geiger Supply, Inc. 10/12/23 10.20
89432 Lynn Merrill And Associates, Inc. 10/12/23 1,663.38 89434 Merrell Johnson Engineering Inc 10/12/23 9,297.50 89435 Mile High Equipment, Inc. 10/12/23 10,888.75
89437 Mission Linen Supply Inc. 10/12/23 844.16
89438 Mojave Desert & Mountain 10/12/23 3,959.00
89439 Randy Spitz 10/12/23 41.00
City of Big Bear Lake
Checks Issued 10/01/2023 ‐ 10/26/2023
ITEM 1.1
Check# Vendor/Employee Date Amount
City of Big Bear Lake
Checks Issued 10/01/2023 ‐ 10/26/2023
89440 Mountain Trophy & Pro Shop 10/12/23 12.93
89441 Mountain Water Co 10/12/23 128.00
89442 Genuine Auto Parts 10/12/23 52.23
89443 Orkin Pest Control 10/12/23 393.98
89446 Staples Business Credit 10/12/23 298.64
89448 CAT Tracking Inc. 10/12/23 55,285.72
89450 Valero Marketing & Supply Co 10/12/23 449.45
89451 Vulcan Materials Company Inc. 10/12/23 46,582.94
89452 Waxie Sanitary Supply Inc. 10/12/23 2,867.40
89453 White Cap L.P. 10/12/23 6,540.39
89459 City of Big Bear Lake Dept of Water & Power 10/19/23 4,899.39 89460 AirDNA, LLC 10/19/23 15,480.00
89461 Bay City Equipment Industries Inc 10/19/23 1,718.65 89462 Big Bear Paint Center 10/19/23 383.78
89464 Michael Bonner 10/19/23 9,236.50
89465 Burtronics Business Systems 10/19/23 42.62
89466 Butchers Blocks & Building Materials 10/19/23 277.02 89467 Bear Valley Electric 10/19/23 13,963.41
89468 Bear Valley Printing Inc 10/19/23 154.84
89469 Car Quest Auto Parts 10/19/23 1,209.97
89470 Charter Communications Holdings, LLC 10/19/23 2,842.67 89471 Cintas Corporation 10/19/23 881.11
89473 Deckard Technologies, Inc. 10/19/23 80,000.00
89474 FedEx 10/19/23 56.00
89475 Frontier Communications 10/19/23 2,310.83
89476 Grainger Inc. 10/19/23 315.84
89478 Intelesys One, Inc. 10/19/23 10,830.72
89479 Merrell Johnson Engineering Inc 10/19/23 5,292.00 89480 Mile High Equipment, Inc. 10/19/23 387.90
89481 Mission Linen Supply Inc. 10/19/23 737.76
89482 Genuine Auto Parts 10/19/23 509.91
89483 Nativescapes, Inc. 10/19/23 3,998.00
89484 Nielsen Merksamer Parrinello Gross & Leoni, LLP 10/19/23 3,209.51 89485 Orkin Pest Control 10/19/23 94.99
89486 Richardson Monument Co, Inc. 10/19/23 995.00
89487 Triple Crown Products, Inc. 10/19/23 378.12
89488 United Rentals (North America), Inc 10/19/23 2,346.80 89489 Volvo Construction Equipment Inc. 10/19/23 3,437.22 89490 White Cap L.P. 10/19/23 7,806.16
89495 All Protection Alarm 10/26/23 1,059.15
89496 Autozone Investment Corporation 10/26/23 234.67
89497 Big Bear Chamber of Commerce 10/26/23 33.98
89499 Big Bear Disposal Inc 10/26/23 4,746.32
89501 Bear Communications, Inc. 10/26/23 635.73
89502 Birtcher Anderson & Davis Assoc Inc. 10/26/23 9,167.00 89503 Peter Joseph Bucknam 10/26/23 10,341.00
89504 Butchers Blocks & Building Materials 10/26/23 684.60 89506 Bear Valley Electric 10/26/23 4,192.91
89507 Charter Communications Holdings, LLC 10/26/23 83.51 89508 Rosemary E De Lap 10/26/23 140.25
89511 Lumber City Corp. 10/26/23 174.74
Check# Vendor/Employee Date Amount
City of Big Bear Lake
Checks Issued 10/01/2023 ‐ 10/26/2023
89512 DKS Associates 10/26/23 2,410.00
89514 FedEx 10/26/23 65.35
89515 Extra Space Management Inc 10/26/23 991.00
89516 Grainger Inc. 10/26/23 377.92
89517 HdL Coren & Cone 10/26/23 695.00
89518 MTS Partners Inc 10/26/23 213.35
89520 Marlin Business Bank 10/26/23 1,616.02
89521 Mission Linen Supply Inc. 10/26/23 845.09
89522 Randy Spitz 10/26/23 82.00
89524 Orkin Pest Control 10/26/23 125.00
89526 Patton Sales Corp 10/26/23 570.00
89527 Quill Corporation 10/26/23 240.09
89528 Ring Central 10/26/23 2,616.86
89529 Rochester Midland Corporation 10/26/23 611.64
89530 Roy Allan Slurry Seal Inc 10/26/23 65,865.40
89531 Service Lighting and Electrical Supplies 10/26/23 11,188.04 89532 Siterep Construction Services Inc. 10/26/23 244,631.91 89533 Underground Service Alert Inc. 10/26/23 1,105.65
89535 Verizon Wireless 10/26/23 3,693.12
89536 Jon Wreesman 10/26/23 2,163.00
89537 White Cap L.P. 10/26/23 1,993.38
89538 Willdan Engineering Inc 10/26/23 47,456.75
ACH AccuSource, Inc. 10/04/23 56.25
ACH Phase II Systems 10/19/23 2,202.80
ACH S Porter Inc 10/19/23 20,000.00
ACH S Porter Inc 10/12/23 555,156.25
2,399,876.08
Check# Vendor/Employee Transaction Amount
City Manager 4120
89372 Blanca and Pierre's Restaurant Employee Appreciation 10/04/23 438.75 89384 The Grizzly Subscription 10/04/23 24.5089446 Staples Business Credit Office Supplies 10/12/23 77.55 City Manager Total 540.80
City Clerk 4130
89366 California State Highway Patrol Traffic Control ‐ Tour De Big Bear 10/04/23 5,150.74 89380 Docu‐Trust Document Storage 10/04/23 55.00
89384 The Grizzly Subscription 10/04/23 24.5089387 Intelesys One, Inc. Records Request Support 10/04/23 221.44 89401 Uline Signature Event Rentals 10/04/23 4,040.96
City Clerk Total 9,492.64
Finance 4140
89389 Lance Soll
& Lunghard Professional Services 10/04/23 14,622.30
89517 HdL Coren
& Cone Professional Services 10/26/23 695.00
Finance Services Total 15,317.30
Human Resources 4150
89408 Espyr EAP Services 10/05/23 204.60
89414 TASC Client Invoices Administrative Fees 10/05/23 79.90 89446 Staples Business Credit Office Supplies 10/12/23 47.3089486 Richardson Monument Co, Inc. Retirement Plaque 10/19/23 995.00 ACH AccuSource, Inc. Recruitment Expense 10/04/23 56.25 ACH Phase II Systems PARS Administrative Fees 10/19/23 2,202.80 Human Resources Total 3,585.85
City Attorney 4170
89369 Best Best
& Krieger LLP Professional Legal Services 10/04/23 27,188.25 89378 Dapeer Rosenblit
& Litvak LLP Professional Legal Services 10/04/23 11,568.74 89484 Nielsen Merksamer Parrinello Gross
& Leoni, LLP Professional Legal Services 10/19/23 3,209.51 City Attorney Total 41,966.50
City of Big Bear Lake
Expenditure By Department
Checks Issued 10/01/2023 ‐ 10/26/2023
Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 10/01/2023 ‐ 10/26/2023
Traffic Safety 4230
89467 Bear Valley Electric Electricity Usage 10/19/23 396.52 89506 Bear Valley Electric Electricity Usage 10/26/23 575.43 Traffic Safety Total 971.95
Law Enforcement 4250
89418 San Bernardino County Sheriff's Dept Monthly Sheriff Contract 10/12/23 490,901.00 Law Enforcement Total 490,901.00
Animal Regulation 4260
89524 Orkin Pest Control Pest Control Service 10/26/23 125.00 Animal Regulation Total 125.00
Engineering 4310
89384 The Grizzly Subscription 10/04/23 24.5089434 Merrell Johnson Engineering Inc Professional Services 10/12/23 6,501.50 Engineering Total 6,526.00
Street Maintenance 4320
89371 BlackHole Technologies Inc GPS Monthly Service 10/04/23 1,949.45 89373 Butchers Blocks
& Building Materials Materials/Supplies 10/04/23 93.08
89383 Grainger Inc. Materials/Supplies 10/04/23 553.7289384 The Grizzly Subscription 10/04/23 24.5089391 Mar‐CO Equipment Company Materials/Supplies 10/04/23 893.28 89395 Mission Linen Supply Inc. Laundry Service 10/04/23 325.46 89397 Nestle Waters North America Drinking Water 10/04/23 538.31 89398 Rochester Midland Corporation Janitorial Supplies 10/04/23 152.91 89404 Vulcan Materials Company Inc. Materials/Supplies 10/04/23 787.73 89419 San Bernardino County Vehicle Svcs Dept Fuel Charges 10/12/23 5,718.49 89427 Butchers Blocks
& Building Materials Materials/Supplies 10/12/23 215.77 89429 Lumber City Corp. Materials/Supplies 10/12/23 336.46 89437 Mission Linen Supply Inc. Laundry Service 10/12/23 337.66 89446 Staples Business Credit Office Supplies 10/12/23 120.82 89450 Valero Marketing
& Supply Co Fuel Charges 10/12/23 449.45
89452 Waxie Sanitary Supply Inc. Janitorial Supplies 10/12/23 716.85 89453 White Cap L.P. Materials/Supplies 10/12/23 4,040.6389466 Butchers Blocks & Building Materials Materials/ Supplies 10/19/23 38.63 Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 10/01/2023 ‐ 10/26/2023
89471 Cintas Corporation First Aid Supplies 10/19/23 319.86 89481 Mission Linen Supply Inc. Laundry Service 10/19/23 295.10 89488 United Rentals (North America), Inc Equipment Rental 10/19/23 2,346.80 89489 Volvo Construction Equipment Inc. Equipment Rental 10/19/23 3,437.22 89499 Big Bear Disposal Inc Portable Restroom Rentals 10/26/23 168.15 89501 Bear Communications, Inc. Equipment 10/26/23 317.87 89504 Butchers Blocks & Building Materials Materials/Supplies 10/26/23 264.55 89507 Charter Communications Holdings, LLC Cable Service 10/26/23 83.51 89511 Lumber City Corp. Materials/Supplies 10/26/23 49.90 89515 Extra Space Management Inc Storage Rental Spaces 10/26/23 991.00 89521 Mission Linen Supply Inc. Laundry Service 10/26/23 338.03 89526 Patton Sales Corp Materials/Supplies 10/26/23 570.00 89529 Rochester Midland Corporation Janitorial Supplies 10/26/23 152.9189537 White Cap L.P. Materials/Supplies 10/26/23 1,993.38 PW: Street Maintenance Total 28,621.48
Vehicle Maintenance 4325
89395 Mission Linen Supply Inc. Laundry Service 10/04/23 40.69 89396 Parkhouse Tire, Inc. Tires 10/04/23 1,991.45
89437 Mission Linen Supply Inc. Laundry Service 10/12/23 42.22 89442 Genuine Auto Parts Vehicle Repair Parts 10/12/23 10.23 89459 City of Big Bear Lake Dept of Water & Power Water Usage 10/19/23 200.43 89469 Car Quest Auto Parts Vehicle Repair Parts 10/19/23 755.51 89481 Mission Linen Supply Inc. Laundry Service 10/19/23 36.90 89496 Autozone Investment Corporation Vehicle Repair Parts 10/26/23 234.67 89506 Bear Valley Electric Electricity Usage 10/26/23 34.22 89521 Mission Linen Supply Inc. Laundry Service 10/26/23 42.28 PW: Vehicle Maintenance Total 3,388.60
Street Lighting 4330
89374 Bear Valley Electric Electricity Usage 10/04/23 55.19 89467 Bear Valley Electric Electricity Usage 10/19/23 6,914.20 89506 Bear Valley Electric Electricity Usage 10/26/23 1,036.32 PW: Street Lighting Total 8,005.71
Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 10/01/2023 ‐ 10/26/2023
Parking Lots / Chamber Building 4335
89398 Rochester Midland Corporation Janitorial Supplies 10/04/23 152.91 89430 Geiger Supply, Inc. Materials/Supplies 10/12/23 10.20 89452 Waxie Sanitary Supply Inc. Janitorial Supplies 10/12/23 716.85 89459 City of Big Bear Lake Dept of Water
& Power Water Usage 10/19/23 627.25
89467 Bear Valley Electric Electricity Usage 10/19/23 1,827.73 89470 Charter Communications Holdings, LLC Security Camera Internet Service 10/19/23 239.96 89485 Orkin Pest Control Pest Control Service 10/19/23 94.99 89495 All Protection Alarm Alarm Monitoring 10/26/23 192.30 89497 Big Bear Chamber of Commerce Natural Gas Usage 10/26/23 33.98 89499 Big Bear Disposal Inc Portable Restroom Rentals 10/26/23 3,871.10 89506 Bear Valley Electric Electricity Usage 10/26/23 194.74 89516 Grainger Inc. Materials/Supplies 10/26/23 166.6989529 Rochester Midland Corporation Janitorial Supplies 10/26/23 152.91 89536 Jon Wreesman Equipment Repairs 10/26/23 2,163.00
PW: Parking Lots/Chamber Total 10,444.61
Planning 4410
89487 Triple Crown Products, Inc. City Logo Apparel 10/19/23 378.12 89512 DKS Associates Professional Services 10/26/23 2,410.00 89538 Willdan Engineering Inc Professional Services 10/26/23 5,231.75 Planning Total 8,019.87
Tourism
& Municipal Code Compliance 4415
89367 California State Controller's Office Franchise Tax Board Collection Program Fees 10/04/23 13.47 89419 San Bernardino County Vehicle Svcs Dept Fuel Charges 10/12/23 995.30 89468 Bear Valley Printing Inc Short Term Rental Mailers 10/19/23 154.84 Tourism
& Municipal Code Compliance Total 1,163.61
Building
& Safety 4430
89419 San Bernardino County Vehicle Svcs Dept Fuel Charges 10/12/23 126.81 89538 Willdan Engineering Inc Professional Services 10/26/23 42,225.00 Building
& Safety Total 42,351.81
PAC Administration 4610
89426 Bravo Arts Solutions LLC Ticket Printing Fees 10/12/23 233.75 PAC Administration Total 233.75
Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 10/01/2023 ‐ 10/26/2023
City Parks & Trails 4625
89368 City of Big Bear Lake Dept of Water & Power Water Usage 10/04/23 755.89 89370 Big Bear Paint Center Materials/Supplies 10/04/23 414.8589373 Butchers Blocks & Building Materials Materials/Supplies 10/04/23 136.89 89374 Bear Valley Electric Electricity Usage 10/04/23 64.26 89398 Rochester Midland Corporation Janitorial Supplies 10/04/23 152.9189424 Big Bear Paint Center Materials/Supplies 10/12/23 494.6989427 Butchers Blocks & Building Materials Materials/Supplies 10/12/23 137.27 89452 Waxie Sanitary Supply Inc. Janitorial Supplies 10/12/23 716.85 89459 City of Big Bear Lake Dept of Water & Power Water Usage 10/19/23 2,108.73 89462 Big Bear Paint Center Materials/Supplies 10/19/23 383.78 89466 Butchers Blocks & Building Materials Materials/ Supplies 10/19/23 157.92 89467 Bear Valley Electric Electricity Usage 10/19/23 1,689.42 89470 Charter Communications Holdings, LLC Security Camera Internet Service 10/19/23 409.94 89504 Butchers Blocks & Building Materials Materials/Supplies 10/26/23 30.52 89506 Bear Valley Electric Electricity Usage 10/26/23 171.04 89529 Rochester Midland Corporation Janitorial Supplies 10/26/23 152.91ACH S Porter Inc Weekend Public Works Crew Augmentation 10/19/23 20,000.00 City Parks & Trails Total 27,977.87
General Government 4800
89439 Randy Spitz Meeting Supplies 10/12/23 41.0089440 Mountain Trophy & Pro Shop Slider Name Plate 10/12/23 12.93 89441 Mountain Water Co Water Dispenser Rental & Water 10/12/23 128.00 89446 Staples Business Credit Office Supplies 10/12/23 52.97 89471 Cintas Corporation First Aid Supplies 10/19/23 241.40 89474 FedEx Shipping Charges 10/19/23 56.00
89514 FedEx Shipping Charges 10/26/23 65.35
89522 Randy Spitz Meeting Supplies 10/26/23 82.00
89527 Quill Corporation Office Supplies 10/26/23 240.09 General Government Total 919.74
Information Technology 4810
89379 DLT Solutions LLC Annual AutoCAD Subscription 10/04/23 4,516.68 89382 Frontier Communications Telephone Service 10/04/23 62.27 89386 Harris Computer Systems Annual Software Maintenance ‐CityView 10/04/23 7,829.22 Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 10/01/2023 ‐ 10/26/2023
89387 Intelesys One, Inc. IT Services/Computer Equipment/Telephone System 10/04/23 15,536.68 89460 AirDNA, LLC AirDNA Subscription 10/19/23 15,480.00 89464 Michael Bonner GovPilot Subscription 10/19/23 9,236.50 89465 Burtronics Business Systems Copier Charges 10/19/23 42.62 89470 Charter Communications Holdings, LLC Internet Service 10/19/23 2,072.7989473 Deckard Technologies, Inc. Annual Rentalscape Subscription 10/19/23 80,000.0089475 Frontier Communications Telephone Service 10/19/23 1,858.91 89478 Intelesys One, Inc. IT Services 10/19/23 10,830.7289518 MTS Partners Inc Toner 10/26/23 213.3589520 Marlin Business Bank Copier Lease 10/26/23 1,616.02 89528 Ring Central Communication Services 10/26/23 2,616.86 89535 Verizon Wireless Cell Phone Service 10/26/23 3,693.12 Technology Services Total 155,605.74
Civic Center 4820
89374 Bear Valley Electric Electricity Usage 10/04/23 792.81 89377 Cintas Corporation AED Lease 10/04/23 381.44
89395 Mission Linen Supply Inc. Laundry Service 10/04/23 56.95 89398 Rochester Midland Corporation Janitorial Supplies 10/04/23 152.9189419 San Bernardino County Vehicle Svcs Dept Fuel Charges 10/12/23 1,043.40 89420 San Bernardino County Solid Waste Mgmt Division Solid Waste Collection 10/12/23 13.88 89427 Butchers Blocks & Building Materials Materials/Supplies 10/12/23 4.47 89429 Lumber City Corp. Materials/Supplies 10/12/23 46.51 89437 Mission Linen Supply Inc. Laundry Service 10/12/23 59.09 89443 Orkin Pest Control Pest Control Service 10/12/23 393.98 89452 Waxie Sanitary Supply Inc. Janitorial Supplies 10/12/23 716.8589459 City of Big Bear Lake Dept of Water & Power Water Usage 10/19/23 468.96 89466 Butchers Blocks & Building Materials Materials/ Supplies 10/19/23 13.51 89470 Charter Communications Holdings, LLC Security Camera Internet Service 10/19/23 119.98 89481 Mission Linen Supply Inc. Laundry Service 10/19/23 51.64 89495 All Protection Alarm Alarm Monitoring 10/26/23 734.01 89504 Butchers Blocks & Building Materials Materials/Supplies 10/26/23 75.40 89508 Rosemary E De Lap Locksmith Services 10/26/23 140.25 89521 Mission Linen Supply Inc. Laundry Service 10/26/23 59.15 89529 Rochester Midland Corporation Janitorial Supplies 10/26/23 152.91 Civic Center Total 5,478.10
Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 10/01/2023 ‐ 10/26/2023
PAC Operations & Maintenance 4821
89374 Bear Valley Electric Electricity Usage 10/04/23 264.27 89495 All Protection Alarm Alarm Monitoring 10/26/23 132.84 PAC Operations & Maintenance Total 397.11
Sanitation 250
89385 Haaker Equipment Co. Inc. Materials/Supplies 10/04/23 751.11 89389 Lance Soll & Lunghard Professional Services 10/04/23 2,088.90 89395 Mission Linen Supply Inc. Laundry Service 10/04/23 325.46 89397 Nestle Waters North America Drinking Water 10/04/23 538.32 89402 Underground Service Alert Inc. UnderGround Dig Alert Services 10/04/23 308.43 89419 San Bernardino County Vehicle Svcs Dept Fuel Charges 10/12/23 1,291.92 89427 Butchers Blocks & Building Materials Materials/Supplies 10/12/23 40.55 89434 Merrell Johnson Engineering Inc Professional Services 10/12/23 1,398.00 89437 Mission Linen Supply Inc. Laundry Service 10/12/23 337.66 89442 Genuine Auto Parts Vehicle Repair Parts 10/12/23 42.00 89459 City of Big Bear Lake Dept of Water & Power Water Usage 10/19/23 50.70 89461 Bay City Equipment Industries Inc Equipment Repairs 10/19/23 1,718.6589466 Butchers Blocks & Building Materials Materials/ Supplies 10/19/23 53.73 89467 Bear Valley Electric Electricity Usage 10/19/23 1,767.47 89469 Car Quest Auto Parts Vehicle Repair Parts 10/19/23 454.46 89471 Cintas Corporation First Aid Supplies 10/19/23 319.85 89475 Frontier Communications Telephone Service 10/19/23 451.92 89476 Grainger Inc. Materials/ Supplies 10/19/23 315.84 89481 Mission Linen Supply Inc. Laundry Service 10/19/23 295.10 89482 Genuine Auto Parts Vehicle Repair Parts 10/19/23 509.91 89501 Bear Communications, Inc. Materials/Supplies 10/26/23 317.8689504 Butchers Blocks & Building Materials Materials/Supplies 10/26/23 314.13 89506 Bear Valley Electric Electricity Usage 10/26/23 2,181.16 89511 Lumber City Corp. Materials/Supplies 10/26/23 124.8489516 Grainger Inc. Materials/Supplies 10/26/23 211.2389521 Mission Linen Supply Inc. Laundry Service 10/26/23 338.03 89533 Underground Service Alert Inc. Underground Dig Alert Services 10/26/23 1,105.65 Sanitation Total 17,652.88
Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 10/01/2023 ‐ 10/26/2023
Property Lease General Operations 255
89502 Birtcher Anderson & Davis Assoc Inc. Improvement Plan Feasibility Study 10/26/23 9,167.00 Property Lease General Operations Total 9,167.00
Village Streetscape Maintenance 291
89392 McMaster‐Carr Materials/Supplies 10/04/23 77.84
89423 Big Bear Disposal Inc Village Litter Containers 10/12/23 2,253.7089427 Butchers Blocks & Building Materials Materials/Supplies 10/12/23 409.82 89459 City of Big Bear Lake Dept of Water & Power Water Usage 10/19/23 1,443.32 89466 Butchers Blocks & Building Materials Materials/ Supplies 10/19/23 13.23 89467 Bear Valley Electric Electricity Usage 10/19/23 1,368.07 89531 Service Lighting and Electrical Supplies Materials/ Supplies 10/26/23 11,188.04 Village Streetscape Maintenance Total 16,754.02
Capital Projects 321
89390 Lloyd Wood Trucking Inc Christmas Tree Lot Improvement Project 10/04/23 16,270.00 89423 Big Bear Disposal Inc Rathbun Creek Trail Project 10/12/23 65.00 89453 White Cap L.P. Christmas Tree Lot Improvement Project 10/12/23 2,499.76 89480 Mile High Equipment, Inc. Boulder Bay Park Improvements 10/19/23 387.90 89532 Siterep Construction Services Inc. Boulder Bay Park Improvements 10/26/23 244,631.91 ACH S Porter Inc Rathbun Creek Trail Project 10/12/23 247,836.00 Capital Projects Total 511,690.57
Street Improvement Projects 350
89365 Vulcan Materials Company Inc. Annual Street Rehabilitation Project 10/03/23 170,232.1789394 Mile High Equipment, Inc. Street/Drainage Improvements 10/04/23 1,070.0089400 Traffic Management Inc. Street/Drainage Improvements 10/04/23 22,758.50 89435 Mile High Equipment, Inc. Street/Drainage Improvements 10/12/23 10,888.75 89448 CAT Tracking Inc. Citywide Striping Project 10/12/23 55,285.72 89451 Vulcan Materials Company Inc. Annual Street Rehabilitation Project 10/12/23 46,582.94 89479 Merrell Johnson Engineering Inc Annual Street Rehabilitation Project 10/19/23 5,292.00 89483 Nativescapes, Inc. Moonridge Corridor Project 10/19/23 3,998.00 89490 White Cap L.P. Moonridge Corridor Project 10/19/23 7,806.16 89503 Peter Joseph Bucknam Street Sign Inventory Project 10/26/23 10,341.00 89530 Roy Allan Slurry Seal Inc Crack Sealing Project 10/26/23 65,865.40 ACH S Porter Inc Annual Street Rehabilitation Project 10/12/23 307,320.25 Capital Projects/ Street Improvements Total 707,440.89
Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 10/01/2023 ‐ 10/26/2023
Refuse 550
89389 Lance Soll & Lunghard Professional Services 10/04/23 2,088.90 89395 Mission Linen Supply Inc. Laundry Service 10/04/23 65.09 89417 San Bernardino County Fire Protection District Household Hazardous Waste Removal 10/12/23 5,527.22 89423 Big Bear Disposal Inc Residential Curb/Bin Service 10/12/23 259,532.87 89432 Lynn Merrill And Associates, Inc. Professional Services 10/12/23 1,663.38 89434 Merrell Johnson Engineering Inc Professional Services 10/12/23 1,398.00 89437 Mission Linen Supply Inc. Laundry Service 10/12/23 67.53 89438 Mojave Desert & Mountain Membership Contributions 10/12/23 3,959.00 89481 Mission Linen Supply Inc. Laundry Service 10/19/23 59.02 89499 Big Bear Disposal Inc Portable Restroom Rentals 10/26/23 707.07 89521 Mission Linen Supply Inc. Laundry Service 10/26/23 67.60 Refuse Total 275,135.68
2,399,876.08
DISTRIBUTION OF TREASURY CASH Rate Amount % of Total
Demand Account - Union Bank $ 13.51% 3,750,018
Imprest Cash - Union Bank Payroll $ 0.62% 172,836
Imprest Cash $ 1,500 0.01%
Dental Self Insured Checking $ 153,703 0.55%
Local Agency Investment Fund (LAIF) 3.534% 23,689,451 $ 85.31% Total Cash In Treasury: $ 27,767,507 100.00%
INVESTMENT ACTIVITY Days Deposits Withdrawals
LAIF Average Life (Days) of Portfolio 256
LAIF Transactions $800,000 $950,000
Interest Received for Fiscal Year 2023-24 $0
DISTRIBUTION OF CASH BY FUND September 2023 August 2023 Change General $ 19,464,657 22,885,775 $ 3,421,118 $
Sanitation $ 5,199,740 5,342,695 $ 142,955 $
Capital Improvement $ 1,284,610 (2,407,072) $ (3,691,682) $ Refuse $ 729,273 383,924 $ (345,349) $
Trust $ 956,220 1,124,551 $ 168,331 $
Successor Agency $ 111,278 114,724 $ 3,446 $
AB 3229 Supp Law Enforce $ 333,035 322,910 $ (10,125) $ Total Cash in Treasury: 27,767,507 $ 28,078,813 $ (311,306) $ CASH WITH FISCAL AGENT - RESERVE FUNDS Cost Basis Market Value Current Yield 2005 Revenue Refunding Bonds
Big Bear Lake Reserve Fund $ 583,103 583,103 $ 5.23%
Moonridge Reserve Fund $ 83,055 $ 83,055 5.23%
1999 IA Tax Allocation Bonds $ 289,289 $ 289,289 5.23%
- The aforementioned investments conform to the City's investment policy. (Res. 2022-64) - Cash is sufficient to meet needs of the next 6 months. - Interest earned on invested cash is accrued on a quarterly basis.

Pursuant to California Government Code 53647 all local government agencies are required to report the current market value of investments under management by an outside party. The reserve funds for the aforementioned bond issues are held and managed by the City's Trustee, Union Bank.

CITY OF BIG BEAR LAKE

TREASURER'S REPORT
September 30, 2023

MEETING
DATE: November 8, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Erik Sund, City Manager
SUBJECT: Adopt an Ordinance Amending Section 10.12 of the Big Bear Lake Municipal Code

BACKGROUND & DISCUSSION
At the City Council meeting of February 8, 2023, City Council reviewed penalties during snow conditions. At the same meeting, City Council directed staff to increase the fine under Municipal Code 10.12 (parking under snow conditions) to $400. Therefore, on October 11, 2023 City staff presented a proposed ordinance that would increase the City’s winter parking fine to $400. During that meeting, the City Council discussed the proposed ordinance and instructed staff to update section 10.12.030 to include the verbiage, “during snow conditions” at the end of the first sentence.

In addition, City Council conducted a public hearing, introduced the ordinance, read the title, and waived further reading of the ordinance. The attached ordinance that is being recommended for formal adoption, includes City Council’s revision to section 10.12.030.

FISCAL IMPACT
There is no fiscal impact associated with the adoption of the proposed ordinance.

ENVIRONMENTAL CONSIDERATION
Under section 15378 of the California Environmental Quality Act (CEQA) Guidelines, this is not a project, and, therefore, no environmental review is required.

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priorities as it:

1. Supports and invests in sustainable infrastructure projects and programs consistent with the needs of our community

2. Preserves and protects the quality of life for the residents and the businesses

RECOMMENDED ACTION
It is recommended that the City Council adopt an Ordinance Amending Chapter 10.12 (Parking During Snow Conditions – Generally) of Title 10 (Vehicles and Traffic) of the Big Bear Lake Municipal Code Related to Parking Regulations in Mountain Areas.

ATTACHMENTS

1. Ordinance No. 2023-xxx

2. City Council staff report, dated October 11, 2023 (without attachments) ITEM 1.2
ATTACHMENT 1
ORDINANCE NO. 2023-xxx

ORDINANCE OF THE CITY COUNCIL AMENDING CHAPTER

10.12 (PARKING DURING SNOW CONDITIONS—GENERALLY)
OF TITLE 10 (VEHICLES AND TRAFFIC) OF THE BIG BEAR

LAKE MUNICIPAL CODE RELATED TO PARKING

REGULATIONS IN MOUNTAIN AREAS
WHEREAS, California Vehicle Code Section 22510 authorizes local authorities, such as the City, to prohibit or restrict by ordinance or resolution the parking or standing of vehicles on designated streets or highways within their jurisdiction, or portions thereof, for the purpose of snow removal; and
WHEREAS, the City of Big Bear Lake sees frequent heavy snowfall, often on a yearly basis and in particular between October 15 of a given year and April 15 of the following year; and WHEREAS, the accumulation of snow on certain roadways can contribute to road closures, increased accident rates, injuries, and fatalities; and WHEREAS, City streets often require snow removal services, whereby specialized snow removal vehicles clear snow from the street; and
WHEREAS, vehicles left parked or standing on City streets subject to snow removal can interfere with, delay, or prevent the efficient operation of a snow removal vehicle; and WHEREAS, the City Council of the City of Big Bear Lake desires to amend its existing Municipal Code provisions related to parking during snow conditions to more fully exercise its legislative authority to prohibit the standing or parking of vehicles on designated streets or highways in the City marked for purposes of snow removal.

NOW, THEREFORE, the City Council of the City of Big Bear Lake, California, does ordain as follows:

Section 1: The above recitals are true and correct and are incorporated in full herein by this reference.

Section 2: Chapter 10.12 (Parking During Snow Conditions—Generally) of the Big Bear Lake Municipal Code is hereby amended to read in its entirety as follows:
“Chapter 10.12 – Parking During Snow Conditions—Generally

10.12.010 – Purpose.

The purpose of this chapter is to safeguard the public health, safety and general welfare by prohibiting the parking of vehicles on state and city streets in certain areas of Big Bear Lake, to promote effective and speedy removal of snow by the city and the State Department of Transportation and other persons engaged, hired, contracted or otherwise authorized to remove snow from the streets, and to prevent hazardous traffic conditions on the streets.

10.12.020 - Definitions.

When used in this chapter, the words and phrased contained in this section shall, for the purposes of this chapter, have the following meanings:

A. Generally, whenever any words or phrases are used in this chapter, they are to be used as defined in the California Vehicle Code or in decisions of California courts.

B. "Emergency vehicle" means any vehicle as defined in Section 165 or Section 165.5 of the California Vehicle Code.

C. "Park" or "parking" means the standing of a vehicle, whether occupied or not, otherwise than temporarily for the purposes of and while actually engaged in loading or unloading merchandise or passengers.

D. "Person" means and includes a natural person, firm, partnership, association or corporation.

E. "Snow removal equipment" means rotary plows, graders and loaders with Vplow and/or wing-plow attachments, and such other machinery or equipment as may be engaged in snow removal, and all supporting vehicles of the city and State Department of Transportation or other persons engaged, hired, contracted or otherwise authorized to remove snow from the state or city streets or roads.

F. "Street" means any street, avenue, highway or other public way in the city, and shall include the entire right-of-way thereof.

G. "Unattended vehicle" means a vehicle where the licensed driver responsible for the vehicle is not within an audible distance and immediately available for moving the vehicle.

H. "Vehicle" means a device by which any person or property may be propelled, moved or drawn upon a street or highway, excepting devices moved by human power or used exclusively upon stationary rails or tracks.

10.12.030 – Parking and Unattended Vehicles Prohibited—Violation.

From October 15 of each calendar year until April 15 of the following calendar year, vehicles shall not be left stopped, parked, abandoned, or otherwise left unattended on any street in the City during snow conditions. The same is hereby declared to be an obstruction of the public streets and shall constitute a nuisance. This section does not prohibit the stopping of passenger or commercial vehicles for periods of time sufficient to load or discharge passengers and materialsfrom vehicles, provided such activity does not interfere with or delay the operation of snow removal equipment. This section does not prohibit stopping or parking vehicles when necessary to avoid conflict with other traffic or in compliance with the directions of a traffic or peace officer. This section does not apply to any City
street that has not been posted with warning sign(s) substantially in the form provided in this chapter.

10.12.040 – Seasonal Declaration of Snow Conditions.

Consistent with the requirements of San Bernardino County Code Sections 53.0301-

53.0308 and California Vehicle Code section 22510(a) (which restrict parking on streets, highways, and roads in such a way as to interfere with snow removal activity by snow removal equipment) the City Council hereby declares that “snow conditions” exist from October 15 of each calendar year until April 15 of the following calendar year, such that snow removal activity may be reasonably required with little to no advance notice during that time.

10.12.050 – Reserved.

Reserved.

10.12.060 – Removal of Vehicles.
(a) Any vehicle which is in violation of this chapter may be moved or caused to be moved by those regularly employed and salaried City or state highway employees designated by the City Council or the California Highway Patrol. (b) Charges for vehicle removal, tow away and storage, shall be assessed against the vehicle in accordance with applicable City agreement regarding tow services in place at the time of removal of the vehicle.

10.12.070 – Notice to Owner of Removal.

Within twenty-four hours after the removal of such vehicle parked in violation of the provisions of this chapter, the police chief shall notify, in writing, the person known to be the owner of such vehicle by the registration thereof, of the following facts:

A. A general description of the vehicle, together with the license number; B. The approximate time and the reason for removal of the vehicle and the place to which the vehicle was removed.

10.12.080 – Warning Signs.

A. Signs giving notice of the provisions of this chapter shall be erected at each entrance to the city. Such signs shall be at least 17 inches by 22 inches in size with lettering not less than one inch in height, and shall be worded substantially as follows:

WARNING
No parking on City streets between October 15 and April 15.

City Ordinance No. 2023-xxx

VEHICLES PARKED IN VIOLATION WILL BE TOWED AWAY

AND VEHICLE OWNER SUBJECT TO FINE
B. No vehicles shall be removed pursuant to the provisions of this chapter unless the signs required by this section have been erected at least twenty-four hours prior to the removal.

10.12.090 – Additional Warning Signs.

Additional signs, smaller in size but containing substantially the same wording, may be erected at such places within the City as the director of public works deems appropriate.

10.12.100 – Destruction of Signs.

It is unlawful for any person to tear down, remove, mutilate, destroy or otherwise tamper with any signs erected in furtherance of this chapter.

10.12.110 – Emergency Vehicles.

This chapter shall not apply to emergency vehicles.

10.12.120 – Violation an Infraction.

A violation of this chapter is expressly declared to be an infraction and punishable by a fine of four hundred dollars ($400.00).

Section 3: In accordance with Vehicle Code section 22510(b), the City Clerk of the City of Big Bear Lake is authorized and directed to transmit a certified copy of this Ordinance to the Department of Transportation for submission and approval.

Section 4: If any section, subsection, sentence, clause, phase, or word of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court or competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance.

The City Council hereby declares that it would have adopted this Ordinance, and each and every section, subsection, sentence, clause, or phase not declared invalid or unconstitutional without regard to whether any portion of the Ordinance would be subsequently declared invalid or unconstitutional.

Section 5: The City Clerk shall certify to the adoption of this Ordinance and shall either:
(a) have this Ordinance published in a newspaper of general circulation within 15 days after its adoption or (b) have a summary of this Ordinance published twice in a newspaper of general circulation, once five days before its adoption and again within 15 days after its adoption.

Section 6: This Ordinance shall be effective thirty (30) days after its adoption.

Notwithstanding the foregoing, and pursuant to Vehicle Code section 22510(b), the application of this Ordinance to a state highway within the City shall only be effective upon approval of this Ordinance by the Department of Transportation.

PASSED, APPROVED AND ADOPTED this 8th day of November 2023.

Randall Putz, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )

COUNTY OF SAN BERNARDINO )

ORDINANCE OF THE CITY COUNCIL AMENDING CHAPTER 10.12
(PARKING DURING SNOW CONDITIONS—GENERALLY) OF TITLE 10
(VEHICLES AND TRAFFIC) OF THE BIG BEAR LAKE MUNICIPAL CODE

RELATED TO PARKING REGULATIONS IN MOUNTAIN AREAS
was duly passed and adopted by the said City Council, approved and signed by the Mayor of said City, and attested by the Clerk of said City, all at a regular meeting of the said Council on the 8
th day of November, 2023, and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

I do hereby further certify that pursuant to the provisions of Section 36933 of the Government Code of the State of California that the foregoing Ordinance No. 2023-xxx was duly and regularly published according to law and the order of the City Council and circulated within the said City.

Erica Stephenson, City Clerk
ATTACHMENT 2

MEETING
DATE: October 11, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Erik Sund, City Manager
SUBJECT: Ordinance Amending Chapter 10.12 of the Big Bear Lake Municipal Code related to Parking During Snow Conditions

Please reference attachment 1, proposed Ordinance No. 2023-xxx , to amend Chapter 10.12 of the Big Bear Lake Municipal Code related parking during snow conditions.

FISCAL IMPACT
There is no fiscal impact associated with the adoption of the proposed ordinance.

ENVIRONMENTAL CONSIDERATION
Under section 15378 of the California Environmental Quality Act (CEQA) Guidelines, this is not a project, and, therefore, no environmental review is required.

CONSIDERATION OF COUNCIL STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priorities as it:

1. Supports and invests in sustainable infrastructure projects and programs consistent with the needs of our community

2. Preserves and protects the quality of life for the residents and the businesses

RECOMMENDED ACTION
It is recommended that the City Council Conduct a public hearing to hear any and all testimony; and read the title, waive further reading and introduce an ordinance entitled: Ordinance of the City Council Amending Chapter 10.12 of the Big Bear Lake Municipal Code related to Parking During Snow Conditions-Generally.

Attachments:

1. Ordinance No. 2023-xxx

2. City Council Meeting Minutes February 8, 2023

MEETING
DATE: November 8, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Erik Sund, City Manager
SUBJECT: Resolution Appointing Erica Stephenson as City Clerk and Rescinding Resolution No. 2023-52

BACKGROUND & DISCUSSION
On October 22, 2018, the City Council adopted Resolution 2018-33 appointing Erica Stephenson as the City Clerk. This appointment was in line with the City Council’s historic practice of appointing a current City employee with a proven commitment to the community, familiarity with local stakeholders and a thorough knowledge of the City of Big Bear Lake’s organization.

On July 1, 2023, Erica Stephenson was promoted to the City’s Assistant City Manager, which resulted in the need to fill the important City Clerk position. Therefore on July 12, 2023, the City Council adopted Resolution No. 2023-52 formally appointing the then Deputy City Clerk Rebecca Cannon to the City Clerk position. On November 1, 2023, Rebecca Cannon resigned her employment from the City of Big Bear Lake, which resulted in the immediate need to once again fill the vital City Clerk roll. Therefore, the City Manager chose Erica Stephenson to serve as the Interim City Clerk until the City Council would be able to take formal action to appoint a new City Clerk. Due to Erica Stephenson’s recent successful tenure as the City Clerk, it is recommended by staff to reappoint her to the City Clerk position, in addition to retaining her Assistant City Manager title and responsibilities.

FISCAL IMPACT
There is no fiscal impact associated with the adoption of this resolution.

ENVIRONMENTAL CONSIDERATION
Under Section 15378 of the California Environmental Quality Act (CEQA) Guidelines, this is not a project, and, therefore, no environmental review is required.

CONSIDERATION OF STRATEGIC PRIORITIES
This proposed action aligns with the City Council’s strategic priorities as it supports the investing, retaining and developing of staff.

ITEM 1.3

RECOMMENDED ACTION
It is recommended that the City Council adopt a resolution entitled Resolution Appointing Erica Stephenson as City Clerk and Rescinding Resolution No. 2023-52.

ATTACHMENT

1. Resolution 2023-XX
ATTACHMENT 1

RESOLUTION NO. 2023-XX

RESOLUTION APPOINTING ERICA STEPHENSON AS CITY
CLERK AND RESCINDING RESOLUTION NO. 2023-52
WHEREAS, the City Council of the City of Big Bear Lake designated Rebecca Cannon as City Clerk on July 12, 2023 pursuant to Resolution No. 2023-52; and WHEREAS due to the resignation of Rebecca Cannon and pursuant to Section 600 of the Charter of the City of Big Bear Lake (“Charter”), the City Council of the City of Big Bear Lake now desires to appoint Erica Stephenson as City Clerk with supervision and oversight to be provided by the City Manager and/or their designee.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Big Bear Lake that Resolution No. 2023-52 is hereby rescinded, and that Erica Stephenson is hereby appointed City Clerk of the City of Big Bear Lake and shall have the responsibilities of such as set forth in Section 601 of the Charter.

PASSED, APPROVED AND ADOPTED this 8th day of November, 2023.

Randall Putz, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2023-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 8th day of November, 2023 and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson,
City Clerk

MEETING
DATE: November 8, 2023
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Deputy City Manager / Director of Public Works Jared Cheek, Public Works Manager – Capital Projects / Emergency Operations SUBJECT: Resolution Authorizing Bid Solicitation for the Civic Center/Performing Arts Center Restroom Improvements Project

BACKGROUND AND DISCUSSION
Included within the adopted Fiscal Year 2023-24 Capital Improvement Project (CIP) budget is a project entitled Civic Center/Performing Arts Center Restroom Improvements Project. This project is aimed at providing improvements to the facilities to comply with the Americans with Disabilities Act (ADA) as well as provide improved aesthetics to the restrooms, which are original to the construction of the building in 1989. These restrooms are located within the main lobby and are generally utilized by patrons of both the City Hall offices as well as the Performing Arts Center.

In January 2023, the City Council awarded a design consulting agreement to the Eden Group (Big Bear Lake, CA) for the design work associated with this project. The Eden Group has completed all necessary construction drawings, including updated floor plans and finish schedules to complete the scope of the project. Based upon the design received, the engineer’s estimate of probable construction costs is approximately $350,000 and they believe that the construction period will be approximately four (4) months.

Staff is completing the assembly of the bid documents and intends to have them circulated for public bidding by the end of November in order to receive bids in December 2023. Once the bids are received and an apparent contractor has been identified, staff will then be able to refine the construction timeline and mitigation of the construction impacts. Internally, staff from engineering as well as the staff who oversee the Performing Arts Center are coordinating closely to manage the impacts that this project will have on the facility usage.

FISCAL IMPACT
Funding for this project is included in the adopted Fiscal Year 2023-24 Capital Improvement Program (CIP) Budget in the amount of $350,000. The source of funds for this project is the General Fund.

ENVIRONMENTAL CONSIDERATIONS
This project is categorically exempt from the California Environmental Quality Act (CEQA) ITEM 1.4
pursuant to Section 15301.a of the CEQA implementation guidelines as interior alterations to an existing facility.

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priority No. 1 as it “supports and invests in sustainable infrastructure projects and programs”.

RECOMMENDATION
It is recommended that the City Council adopt a Resolution Authorizing Bid Solicitation for the Civic Center/Performing Arts Center Restroom Improvements Project.

ATTACHMENTS

1. Resolution No. 2023-XX

2. Floor Plan

3. Renderings
ATTACHMENT 1

RESOLUTION NO. 2023-XX

RESOLUTION AUTHORIZING BID SOLICITATION FOR THE CIVIC

CENTER/PERFORMING ARTS CENTER RESTROOM IMPROVEMENTS PROJECT WHEREAS, a project entitled Civic Center / Performing Arts Center Restroom Improvements Project is included within the adopted Fiscal Year 2023-24 Capital Improvements Program budget; and,
WHEREAS, the project scope is to provide improvements to the facilities to comply with the Americans with Disabilities Act (ADA) as well as to provide improved aesthetics to the restrooms, which are original to the construction of the building in 1989; and, WHEREAS, in January 2023, the City Council awarded a design consulting agreement to the Eden Group (Big Bear Lake, CA) for the design work associated with this project and the Eden Group has completed all necessary construction drawings for this effort; and, WHEREAS, the project design includes an updated floor plan, updated finishes, and all other facets of construction to accommodate these improvements; and, WHEREAS, the engineer’s estimate of probable construction costs is $350,000 and the anticipated construction period will be approximately four (4) months’ and, WHEREAS, staff is seeking authorization to initiate a bid solicitation process so that the bid documents can be circulated prior to the end of November with the intention of receiving project bids in December 2023; and,
WHEREAS, once a contractor is identified, the project timeline and efforts to mitigate the construction impacts can be better refined; and,
WHEREAS, funding is included for this project within the adopted Fiscal Year 2023-24 Capital Improvement Program budget in the amount of $350,000; and, WHEREAS, this project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301.a of the CEQA implementation guidelines as interior alterations to an existing facility.

NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Big Bear Lake that:

1. Staff is authorized to proceed with the bid solicitation process for the Civic Center / Performing Arts Center Restroom Improvements Project.

2. This project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301.a of the CEQA implementation guidelines as interior alterations to an existing facility.

PASSED, APPROVED AND ADOPTED this 8th day of November, 2023.

Randall Putz, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk
ATTACHMENT 2
ALIGN
5 AF2.00 23
4 AF2.00
7 8
9 6
12 AF2.00 11
10 5' - 0" 3' - 0" 2' - 8"
1' - 4 3/4"
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5' - 0" 5' - 0" 5' - 0"
1' - 4"
2' - 6"
CLR
4' - 0 1/4"
30" x 48" CLR
30" x 48" CLR
30" x 48" CLR
213 SF
MENS
01 325 SF
WOMENS
02 VIF
4' - 11"
VIF
11' - 7"
VIF
16' - 11 1/4"
2' - 0"
30" x 48" CLR
8 3/8"
2' - 8" 2' - 8"
30" x 48" CLR
2' - 6" 2' - 6" 3' - 0"
EQ EQ
TYP
2' - 0"
REFER TO A0.03 FOR STALL CONFIGURATIONS
SCALE:

JOB NO:

DATE:

DRAWN BY:

CHK BY:

MANAGER:
5501 STANSBURY AVE, SHERMAN OAKS, CA 91401 (818) 788-148140717 BIG BEAR BLVD, BIG BEAR LAKE, CA 92315 (909) 470-5460 This drawing is an instrument of service and is the sole property of The Eden Group. Any use of this drawing without written consent by The Eden Group is prohibited. Plot Date:

PLAN CHECK 0 02/16/2022

NOT FOR CONSTRUCTION
1/2" = 1'-0"
10/19/2023 2:37:12 PM
39707

RESTROOM RENOVATION
39707 BIG BEAR BLVD.

BIG BEAR LAKE, CA 92315
10/19/2023
Author
Checker
ST
10/19/2023

FLOOR PLAN
A2.02
NO. REVISION DATE
SCALE: 1/2" = 1'-0"
1 LEVEL 1 - FLOOR PLAN LARGE
ATTACHMENT 3

BACKGROUND AND DISCUSSION
Work has been completed on four (4) of the Capital Improvement Projects (CIP) that have been undertaken by the Public Works Department for Fiscal Year 2023-24. The time is appropriate for the City Council to accept the work as complete and direct the filing of Notices of Completion. • Annual Crack Seal of City Streets Project
Contractor: Roy Allan Slurry Seal, Inc.

Date of Completion: October 20, 2023
Approved contact amount $75,496 (Includes $7,000 contingency) Total Project Expenditures $69,332
• Stanfield Cutoff Parking Lot Improvements Project
Contractor: Romans Construction
Date of Completion: October 20, 2023
Approved contact amount $398,686 (Includes $25,000 contingency) Total Project Expenditures $374,786.50
• Sidewalk Repair Services
Contractor: Precision Concrete Cutting
Date of Completion: October 20, 2023
Approved contact amount $65,000
Total Project Expenditures $58,349
• Boulder Bay Park Walkway and Curb Replacements Project Contractor: Siterep Construction Services, Inc.

Date of Completion: October 27, 2023
Approved contact amount $341,115 (Includes $30,000 contingency) Total Project Expenditures $356,740
ITEM 1.5
Throughout the course of construction on the Boulder Bay Park Project, staff authorized change orders related to necessary grading and the construction of additional replacement sidewalk. The grading was required to achieve ADA compliance based upon field conditions within the park at a cost of $32,863. Staff authorized the replacement of additional concrete sidewalk, that was not included within the original scope, to create a consistent and new finish throughout at an additional cost of $12,760. This project was funded through Community Development Block Grant (CDBG) funds and Measure Y Proceeds. There is sufficient Measure Y proceeds currently available within the adopted CIP budget to cover these cost overruns.

Upon approval by the City Council, staff will proceed to record the Notices of Completion with the San Bernardino County Recorder’s Office. No sooner than thirty-five (35) days from the recording, staff will release all project retention funds assuming that no claims are made against the contractor related to these projects. For each of these projects, retention funds are 5% of the total project billing.

FISCAL IMPACT
These projects were all funded and included within the adopted Fiscal Year 2023-24 Annual Budget. At the time of contract award, the City Council approved contracts amount inclusive of the contractor’s bid as well as additional contingency funds when requested. As indicated within the report, these projects were completed within the City Council approved expenditure limits with the exception of the Boulder Bay Park Walkway and Curb Replacements Project.

The additional expenses related to the Boulder Bay Walkway and Curb Replacement Project, as described above, exceed the project’s authorized expenditures by $15,625. There is sufficient Measure Y funding available within the adopted CIP Budget to supplant the existing budget for the Boulder Bay Park Walkway and Curb Replacements Project.

ENVIRONMENTAL CONSIDERATIONS
At the time of authorizing the bid solicitation, the City Council found these projects to all be categorically exempt from the California Environmental Quality Act (CEQA).

CONSIDERATION OF STRATEGIC PRIORITIES
This recommended action aligns with Strategic Priority No. 1 to “support and invest in sustainable infrastructure projects and programs consistent with the needs of our community”.

RECOMMENDATION
It is recommended that the City Council authorize the filing of Notices of Completion for Fiscal Year 2023-24 Capital Improvement Projects.

ATTACHMENTS

1. Agenda Report for Award of Contract for Annual Crack Seal of City Streets Project (August 9, 2023)

2. Agenda Report for Award of Contract for Stanfield Cutoff Parking Lot Improvements Project (July 12, 2023)

3. Agenda Report for Award of Contract for Sidewalk Repair Services (April 12, 2023)

4. Agenda Report for Award of Contract for Boulder Bay Park Walkway and Curb Replacements Project (August 9, 2023)

5. Notices of Completion for Referenced Projects
ATTACHMENT 1

MEETING
DATE: August 9, 2023
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Deputy City Manager/Director of Public Works Jared Cheek, Public Works Operations Manager
SUBJECT: Resolution Awarding a Construction Contract to Roy Allan Slurry Seal, Inc. for the Annual Crack Seal of City Streets Project

BACKGROUND & DISCUSSION
The Public Works Department is responsible for the maintenance and operation of approximately 84 centerline miles of streets within the City. As a part of the City’s effort to maintain and improve the streets, the annual Capital Improvement Program includes several projects focused on street maintenance: street rehabilitation, pothole repairs, line striping and crack sealing. A project entitled Annual Crack Seal of City Streets is included within the CIP and is designed to place an adhesive sealant into the cracks within pavement surfaces along City streets to prevent water intrusion into the pavement. This project will focus on twenty-one (21) street segments and three (3) public parking lots within the City.

Staff conducted a public bid process, consistent with our practices for CIPs, and on August 1, 2023, the City received, publicly opened, and read aloud three (3) sealed bids with the following results:

Contractor Location Bid Amount
Roy Allan Slurry Seal, Inc. Santa Fe Springs, CA $ 72,266 Global Road Sealing, Inc. Garden Grove, CA $ 78,500
American Asphalt South Fontana, CA $103,600
On August 2, 2023, the day after the public bid opening, staff also located a bid submitted by Carter Enterprises Group, Inc. DBA Pavement Rehab Company (Corona, CA). The bid was delivered via FedEX and the mailing envelope was not marked as containing a bid, in accordance with the standard instructions to bidders and, as such, this parcel was not identified as containing a bid until after the bid deadline and opening had passed. In consultation with the City Attorney’s Office, it was advised that the bid should be rejected on the basis of not conforming to the Instructions to Bidders and should be returned to the company, unopened. Staff issued a letter and returned the unopened bid via US Mail on August 2, 2023 (attachment 2).

Staff has reviewed the bid documents for completeness and accuracy. During the review of the bid submitted by Roy Allan Slurry Seal, Inc., staff recognized an inconsistency between the submitted bid price and the total price when tabulated using the bid schedule of line items. The submitted bid, as indicated, was $72,266, however, when tabulating the bid items, as provided, the total was Item 1.9
found to be $68,496. Staff conferred with the City Attorney’s Office and contacted representatives of the firm directly to review the situation. Roy Allan Slurry Seal, Inc. has indicated that they will honor the price of $68,496 as the base bid for this project. Staff has further reviewed the background and experience of Roy Allan Slurry Seal, Inc. and finds that they have extensive history of completing this type of work for many agencies throughout Southern California.

Upon an award of contract, it is anticipated that work on this effort will commence in early September and the work will be completed under the direction and supervision of Engineering Division staff.

FISCAL IMPACT
The adopted Capital Improvement Program (CIP) for Fiscal Year 2023-24 includes funding for the Annual Crack Seal of City Streets Project. Staff is recommending the award of contract in the amount of the base bid, $68,496, as well as an additional contingency fund of $7,000 (approximately 10%) to cover the cost of any unforeseen conditions that may arise throughout the course of construction or accommodate any additional work that needs to be completed through this scope of work. The total contract award, including contingency funds, will be in the amount of $75,496.

ENVIRONMENTAL CONSIDERATION
This is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301.C Existing Facilities as the repair and maintenance of existing streets and highways.

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priorities as it supports sustainable infrastructure projects consistent with the needs of our community.

RECOMMENDED ACTION
It is recommended that the City Council adopt the attached resolution (attachment 1) entitled:

Resolution Awarding a Construction Contract to Roy Allan Slurry Seal, Inc. for the Annual Crack Seal of City Streets Project.

Attachments:

1. Resolution No. 2023-XX

2. Letter to Pavement Rehab Company Re: Bid Rejection
ATTACHMENT 2

MEETING
DATE: July 12, 2023
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Deputy City Manager/Director of Public Works Israel Gomez, Associate Engineer
SUBJECT: Resolution Awarding a Construction Contract to Romans Construction for the Stanfield Cutoff Parking Lot Improvements Project

BACKGROUND
Beginning in 2021, the City of Big Bear Lake coordinated with the Big Bear Municipal Water District (MWD) to transfer the Stanfield Boardwalks and parking lot from the MWD to the City of Big Bear Lake. The transaction closed in August 2022 and the City is now the owner of these assets. In the time since the transfer has been completed, the City has coordinated the construction of the Stanfield Boardwalks Improvements Project, the Stanfield Marsh Outdoor Recreation and Education (SMORE) Trail Phase I Project, and the installation of the Stanfield Cutoff Public Restroom. To complete and tie together all of these improvements in the Stanfield area, staff included a project in the Fiscal Year 2023-24 Capital Improvement Program (CIP) budget, which was adopted on June 14, 2023, to pave and improve the Stanfield Cutoff Parking Lot.

DISCUSSION
The Fiscal Year 2023-24 Capital Improvement Program (CIP) budget includes a project to improve and pave the Stanfield Cutoff Parking Lot. This project will compliment the work that has taken place in the area, over the recent years, and will replace the existing curbing, install drainage infrastructure, and pave the parking surface. The existing parking lot is base material meaning it is not an ideal surface as it is uneven and dusty, it does not manage water well, and parking spaces are unable to be delineated.

On April 12, 2023, the City Council authorized staff to proceed with a bid solicitation for this project. A Notice Inviting Bids was advertised, as required, in the Big Bear Grizzly and was posted on the City’s website. On Tuesday, June 27, 2023, staff received, publicly opened, and read aloud five (5) sealed bids with the following results:

Contractor Location Bid Amount
Romans Construction Big Bear Lake, CA $373,686.50
Bear Valley Paving Big Bear Lake, CA $442,130.40
S. Porter, Inc. Big Bear Lake, CA $507,872.75
Granite Construction Co. Indio, CA $559,500.00
Kemcorp Construction, Inc. Ontario, CA $635,000.00
Item 1.8
Staff reviewed the bid documents for completeness and accuracy and has found Romans Construction to be the lowest responsive bidder for this project. Romans Construction is a general engineering contractor that has been in business in Big Bear Lake for many years and they have completed several public works projects for the City in the past.

Upon the award of contract, staff will coordinate the schedule for completion with representatives from Romans Construction. It is anticipated that the work will take approximately six (6) weeks and will require the closure of the Stanfield Cutoff Parking Lot and portions of the boardwalks, at times. Efforts will be made to complete the project expeditiously while minimizing impacts to the area during this peak visitation season.

FISCAL IMPACT
The adopted Capital Improvement Program (CIP ) for Fiscal Year 2023-24 includes funding of $400,000 for this project, with funding derived from Measure Y Proceeds. Staff is recommending the award in the contract amount as well as an additional contingency fund of $25,000 (approximately 7%). The contingency funds will cover the cost of any unforeseen conditions that may arise throughout the course of construction or accommodate any additional work that need be completed within this scope of work. The total contract award to Romans Construction for this project will be in an amount not to exceed $398,686.50.

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priorities as it supports sustainable infrastructure projects consistent with the needs of our community.

ENVIRONMENTAL DETERMINATION
At the time that this project was authorized for bid, the City Council found that it is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 Existing Facilities as an alteration of an existing facility with no expansion of use.

RECOMMENDATION
It is recommended that the City Council adopt a resolution entitled Resolution Awarding a Construction Contract to Romans Construction for the Stanfield Cutoff Parking Lot Improvements Project.

ATTACHMENT

1. Resolution No. 2023-XX
ATTACHMENT 3

MEETING
DATE: April 12, 2023
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Director of Public Services
Jared Cheek, Public Works Operations Manager
SUBJECT: Resolution Authorizing a Professional Services Agreement with Safe Sidewalks, Inc. DBA Precision Concrete Cutting for Sidewalk Repair Services

BACKGROUND
The City of Big Bear Lake is responsible for the construction, maintenance, and liability of approximately seven (7) miles of sidewalk across the City, including in parks and facilities. It is worth noting that for these purposes, the City is not responsible for the sidewalks along Big Bear Boulevard, which fall under the jurisdiction of Caltrans. In 2021, staff contracted with a vendor to provide a survey and assessment of the City’s sidewalk network to identify hazards or issues in need of repair or replacement.

The City is a member of the California Joint Powers Insurance Authority (CJPIA) that provides risk management for many public agencies across the State. The CJPIA entered into a master services agreement with Safe Sidewalks, Inc. DBA Precision Concrete Cutting (Precision) to provide sidewalk assessment and repair services to its member agencies as these services provide a significant risk aversion resource. Precision performed a comprehensive survey of the City’s sidewalk network and provided the report to staff.

Precision’s primary business is the correction and removal of sidewalk trip hazards through cutting separations in sidewalks that create the trip hazard. Precision has provided a proposal to the City, under the terms of the master services agreement with the CJPIA, to repair the trip hazards that were identified within the sidewalk assessment.

DISCUSSION
Precision provides a specialized approach in that the sidewalk lifts are cut flush and level with the remaining portions of sidewalk. Furthermore, the specific saw blades that are used in this process provide a smooth, clean finish. The result of these efforts is the removal of the trip hazard, improvement of ADA accessibility, and an appropriate finish to the surface. Precision can perform these services on sidewalk lifts or separations with vertical changes between ½” and 2” in height.

For sidewalk lifts that are greater than 2”, this approach is not applicable and the sidewalk would likely need to be replaced.

Item 1.7
Precision’s assessment of the City identified a total of 958 sidewalk hazard locations with vertical changes of greater than ½”. Using the criteria range of ½” to 2”, Precision’s process can eliminate approximately half of the identified hazards. The remaining hazard areas would need to be remediated through other methods such as patching or replacement.

Precision provides a pricing schedule for these services that is based upon the height and length of the repair. Small repairs, between ¼” to ½” in height, are $37.00 per unit, Medium repairs, between ½” to 1” in height, are $74.00 per unit, and Large repairs, between 1” and 2” in height, are $148.00 per unit. The proposed price to repair the nearly 450 trip hazards that can be cut is approximately $65,000 using this methodology, or about $4.00 per square foot. For comparison, the cost to replace sidewalk is typically $12.00 to $15.00 per square foot.

Staff is proposing that Precision be authorized to initiate the repairs that were outlined within their assessment report. As Precision maintains an agreement with the CJPIA they have extensive experience with cities throughout California and current staff has experience working with them in other agencies. Additionally, as the terms of the agreement between CJPIA and Precision Concrete Cutting are made available to member agencies, the City can take advantage of “piggy backing” on this agreement to satisfy the City’s purchasing policy.

Additionally, staff is preparing a sidewalk replacement project to be undertaken later this year that will focus on beginning the removal and replacement of sidewalk sections that cannot be repaired under these methods. The City’s adopted Five-Year CIP contemplates sidewalk repair and replacement as an ongoing effort over the next several years and staff believes that employing both of these strategies will provide an effective sidewalk management program.

FISCAL IMPACT
Staff is proposing that the agreement be established for a total fee not to exceed $65,000. Funding for these services are included in the adopted Fiscal Year 2022-23 Capital Improvement Program Budget.

ENVIRONMENTAL CONSIDERATIONS
Under Section 15301.C of the CEQA Guidelines, these repairs are categorically exempt and, therefore, no environmental review is required.

RECOMMENDATION
It is recommended that the City Council adopt a Resolution Authorizing a Professional Services Agreement with Safe Sidewalks, Inc. DBA Precision Concrete Cutting for Sidewalk Cutting Services.

ATTACHMENTS

1. Resolution No. 2023-XX; Resolution Authorizing a Professional Services Agreement with Safe Sidewalks, Inc. DBA Precision Concrete Cutting for Sidewalk Cutting Services

2. CEQA Notice of Exemption
ATTACHMENT 4

MEETING
DATE: August 9, 2023
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Deputy City Manager/Director of Public Works Jared Cheek, Public Works Operations Manager
Jacky Chan, Associate Civil Engineer
SUBJECT: Resolution Awarding a Construction Contract to Siterep Construction Services, Inc. for the Boulder Bay Park Walkway and Curb Replacements Project

BACKGROUND & DISCUSSION
The adopted Fiscal Year 2023-24 Capital Improvement Program (CIP) budget includes funding to replace the existing walkways and curbs at Boulder Bay Park. Boulder Bay Park has existing asphalt and decomposed granite walkways throughout the park. This project contemplates replacing the existing walkways, which are aged and in disrepair, in concrete. The replacement of these walkways, in concrete, will meet all current ADA standards, improve the park user experience, and reduce maintenance issues and concerns. Additionally, existing curbing will be replaced and new curbing will be added along the walkways as well as around the landscaped areas.

Staff conducted a public bid process, consistent with our practices for CIPs, and on July 27, 2023, the City received, publicly opened, and read aloud nine (9) sealed bids with the following result:

Contractor Location Bid Amount
Siterep Construction Services, Inc. San Dimas, CA $311,115.27 J. Cardenas, Inc. Victorville, CA $323,893.00
Samuel Randazzo General Engineering Big Bear City, CA $350,000.00 KNC Construction Apple Valley, CA $352,850.00
LOAMC Builders, Inc. Fontana, CA $354,435.00
Kormex Construction, Inc. Ontario, CA $388,000.00
S. Porter, Inc. Big Bear Lake, CA $426,906.00
Issa Electric, Inc. Riverside, CA $435,000.00
Bear Valley Paving Big Bear Lake, CA $574,430.00
Staff has reviewed the bid documents for completeness and accuracy and has found the submittal of Siterep Construction Services, Inc. to be the lowest responsive bid for this project. Staff has reviewed the background of Siterep Construction Services, Inc. and found that they have similar experience on public works projects, including concrete work which is a key element of this project. Their previous public experience includes the Cities of Covina and Vernon, the California Highway Patrol, and the California Department of Corrections. Staff contacted provided references Item 1.7
and they received satisfactory feedback on their work performance.

Upon an award of contract, it is anticipated that work on this effort will commence in early September, after the Labor Day holiday. This project will require the complete closure of Boulder Bay Park for the duration of the improvements. Staff will be coordinating an outreach and notification process in advance of the work taking place.

This project is funded, in part, by Community Development Block Grant (CDBG) funds which are administered by San Bernardino County. This project is eligible to utilize these funds as the removal of architectural barriers and providing enhanced ADA accessibility is an eligible expenditure under the program guidelines. Staff has been in close contact with the County related to these funds and have received their authorization to proceed with awarding the construction contract.

FISCAL IMPACT
The adopted Capital Improvement Program (CIP) for Fiscal Year 2023-24 includes funding for this project in the amount of $300,000 with approximately $38,000 of it being derived from CDBG proceeds and the balance available in Measure Y funds. Staff is requesting a total contract award of $341,115.27, which includesthe base bid amount and an additional contingency fund of $30,000 (approximately 10%) to cover the cost of any unforeseen conditions that may arise through the course of construction. The total contract award will require the appropriation of an additional $42,000 in Measure Y funds.

ENVIRONMENTAL CONSIDERATION
At the time that this project was authorized for bid, the City Council found that it is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301.C Existing Facilities as an alteration of an existing pedestrian walkway with no expansion of use.

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priorities as it supports sustainable infrastructure projects consistent with the needs of our community.

RECOMMENDED ACTION
It is recommended that the City Council adopt the attached resolution (attachment 1) entitled:

Resolution Awarding a Construction Contract to Siterep Construction Services, Inc. for the Boulder Bay Park Walkway and Curb Replacement Project and appropriate an additional $42,000 in Measure Y Funds.

Attachment:

1. Resolution No. 2023-XX
ATTACHMENT 5
RECORDING REQUESTED BY:

City of Big Bear Lake
WHEN RECORDED, PLEASE MAIL TO:

City of Big Bear Lake
City Clerk
PO Box 10000
Big Bear Lake, CA 92315
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:

The undersigned is OWNER or agent of the OWNER of the interest or estate state below in the property hereinafter described:

The FULL NAME of the OWNER is: CITY OF BIG BEAR LAKE
The FULL ADDRESS OF THE owner is: 39707 BIG BEAR BOULEVARD, PO BOX 10000, BIG BEAR LAKE, CA 92315
The NATURE of the INTEREST or ESTATE of the undersigned is: agent of the owner that constructed the improvements.

The full name(s) and address(es) of all persons, if any, who hold such interest or estate with the undersigned as joint tenants or as tenants in common are:

NAME(S) ADDRESS(ES)
The full name(s) and address(es) of the successor(s) in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to:

NAME(S) ADDRESS(ES)
A work of improvement on the property hereinafter described was completed on: October 13, 2023 The work of improvement completed is described as follows: Annual Crack Seal of City Streets Project.

The NAME OF THE ORIGINAL CONTRACTORS, if any, for such work of improvement is: Roy Allan Slurry Seal, Inc.

The street address of said property is: VARIOUS STREETS WITHIN THE CITY OF BIG BEAR LAKE, NO APN The property on which said work of improvement was completed is in the City of Big Bear Lake, County of San Bernardino, State of California.

Dated: 11/08/2023
Sean Sullivan, Public Works Department, City of Big Bear Lake

VERIFICATION
I, Sean Sullivan, am the Director of Public Services, the declarant of the foregoing Notice of Completion. I certify (or declare) under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Executed on 11/08/2023 at Big Bear Lake, CA.

Sean Sullivan, Public Works Department, City of Big Bear Lake RECORDING REQUESTED BY:

City of Big Bear Lake
WHEN RECORDED, PLEASE MAIL TO:

City of Big Bear Lake
City Clerk
PO Box 10000
Big Bear Lake, CA 92315
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:

The undersigned is OWNER or agent of the OWNER of the interest or estate state below in the property hereinafter described:

The full name(s) and address(es) of all persons, if any, who hold such interest or estate with the undersigned as joint tenants or as tenants in common are:

NAME(S) ADDRESS(ES)
A work of improvement on the property hereinafter described was completed on: October 27, 2023 The work of improvement completed is described as follows: Boulder Bay Park Walkway And Curb Replacements Project.

The NAME OF THE ORIGINAL CONTRACTORS, if any, for such work of improvement is: Siterep Construction Services Inc.

The street address of said property is: 39098 Big Bear Blvd California, 92315; APN: 0306-261-18 The property on which said work of improvement was completed is in the City of Big Bear Lake, County of San Bernardino, State of California.

Dated: 11/08/2023
Sean Sullivan, Public Works Department, City of Big Bear Lake

Executed on 11/08/2023 at Big Bear Lake, CA.

Sean Sullivan, Public Works Department, City of Big Bear Lake RECORDING REQUESTED BY:

City of Big Bear Lake
WHEN RECORDED, PLEASE MAIL TO:

City of Big Bear Lake
City Clerk
PO Box 10000
Big Bear Lake, CA 92315
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:

The undersigned is OWNER or agent of the OWNER of the interest or estate state below in the property hereinafter described:

The full name(s) and address(es) of all persons, if any, who hold such interest or estate with the undersigned as joint tenants or as tenants in common are:

NAME(S) ADDRESS(ES)
A work of improvement on the property hereinafter described was completed on: October 20, 2023 The work of improvement completed is described as follows: Sidewalk Repair Services.

The NAME OF THE ORIGINAL CONTRACTORS, if any, for such work of improvement is: Safe Sidewalks, Inc. DBA Precision Concrete Cutting.

The street address of said property is: Various Locations Within The City Of Big Bear lake, No APN The property on which said work of improvement was completed is in the City of Big Bear Lake, County of San Bernardino, State of California.

Dated: 11/08/2023
Sean Sullivan, Public Works Department, City of Big Bear Lake

Executed on 11/08/2023 at Big Bear Lake, CA.

Sean Sullivan, Public Works Department, City of Big Bear Lake RECORDING REQUESTED BY:

City of Big Bear Lake
WHEN RECORDED, PLEASE MAIL TO:

City of Big Bear Lake
City Clerk
PO Box 10000
Big Bear Lake, CA 92315
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:

The undersigned is OWNER or agent of the OWNER of the interest or estate state below in the property hereinafter described:

The full name(s) and address(es) of all persons, if any, who hold such interest or estate with the undersigned as joint tenants or as tenants in common are:

NAME(S) ADDRESS(ES)
A work of improvement on the property hereinafter described was completed on: October 20, 2023 The work of improvement completed is described as follows: Stanfield Cutoff Parking Lot Improvements Project.

The NAME OF THE ORIGINAL CONTRACTORS, if any, for such work of improvement is: Romans Construction.

The street address of said property is: 42190 Big Bear Boulevard, Big Bear Lake, CA 92315; APN: 0308-23-129 The property on which said work of improvement was completed is in the City of Big Bear Lake, County of San Bernardino, State of California.

Dated: 11/08/2023
Sean Sullivan, Public Works Department, City of Big Bear Lake

Executed on 11/08/2023 at Big Bear Lake, CA.

Sean Sullivan, Public Works Department, City of Big Bear Lake

MEETING
DATE: November 8, 2023
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Deputy City Manager / Director of Public Works Katya Meyer, Project Manager
SUBJECT: Resolution Authorizing Submittal of Application(s) for all Eligible CalRecycle Grant and Payment Programs

BACKGROUND AND DISCUSSION
The California Department of Resources, Recycling, and Recovery (CalRecycle) offers funding and grant opportunities to jurisdictions throughout the state in furtherance of the statewide goals of reducing, reusing, and recycling solid waste generated and the preservation of landfill capacity in order to protect public health, safety, and the environment. In order for jurisdictions to be eligible for grant funding and payment programs opportunities through CalRecycle, the City must adopt a resolution delegating a signing authority, and establishing the length of the authorization period to apply to grant and payment programs, up to a maximum of five (5) years.

In previous years the City has applied for and received funding from CalRecycle through the City/County Payment Program Beverage Container Recycling Program, which has helped the City to purchase beverage recycling containers and water bottle fill stations. This fall, staff intends to apply for the SB 1383 Local Assistance Grant to help with implementation of SB 1383, which was designed to achieve organic waste reduction goals statewide. The City intends to use the funding for procurement of organic waste products in the form of mulch or compost and for other efforts to assist with citywide edible food recovery requirements as included within SB 1383.

The proposed resolution would authorize the City Manager, or their designee, to execute any documents related to CalRecycle payment or grant programs which would include any applications for programs as well as any related agreements, amendments, and requests for payments associated with these programs. This authorizing resolution would allow the City to apply for, and implement, any CalRecycle grant or payment programs through November 2028.

FISCAL IMPACT
There is no fiscal impact associated with the recommended action. The approval of this resolution will allow the City to pursue future grant opportunities which could generate fund for City programming.

ITEM 1.6

ENVIRONMENTAL CONSIDERATIONS
Authorizing future grant applications does not constitute a “Project” under the California Environmental Quality Act (CEQA) under the general rule that CEQA applies only to projects that have the potential for causing a significant effect on the environment, as identified in CEQA Guidelines Section 15061(b)(3).

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priority No. 1 as it “supports and invests in sustainable infrastructure projects and programs”.

RECOMMENDATION
It is recommended that the City Council adopt a Resolution Authorizing Submittal of Application(s) for all CalRecycle Grant and Payment Programs for which the City of Big Bear Lake is Eligible, through November 8, 2028.

ATTACHMENT

1. Resolution No. 2023-XX
ATTACHMENT 1

RESOLUTION NO. 2023-XX

RESOLUTION AUTHORIZING SUBMITTAL OF APPLICATION(S) FOR ALL

ELIGIBLE CALRECYCLE GRANT AND PAYMENT PROGRAMS
WHEREAS, Public Resources Code sections 48000 et seq., 14581, and 42023.1(g), authorize the Department of Resources Recycling and Recovery (CalRecycle) to administer various grant and payment programs in furtherance of the State of California’s (State) efforts to reduce, recycle and reuse solid waste generated in the state thereby preserving landfill capacity and protecting public health and safety and the environment; and
WHEREAS, in furtherance of this authority, CalRecycle is required to establish procedures governing the administration of the payment programs; and administration of the application, awarding, and management of the grant programs; and
WHEREAS, CalRecycle’s procedures for administering payment and grant programs require, among other things, an applicant’s governing body to declare by resolution certain authorizations related to the administration of the payment and grant program.

NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Big Bear Lake that:

1. The City Manager or his/her designee is hereby authorized and empowered to execute on behalf of the City of Big Bear Lake all documents, including but not limited to, applications, agreements, amendments and requests for payment, necessary to secure funds and implement the approved grant or payment project as offered by CalRecycle.

2. These authorizations are effective for a five (5) year period from the date of adoption, through November 8, 2028.

PASSED, APPROVED AND ADOPTED this 8th day of November, 2023.

Randall Putz, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk

MEETING
DATE: November 8, 2023
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Deputy City Manager / Director of Public Works SUBJECT: Resolution Authorizing a Professional Services Agreement with Birtcher Anderson & Davis Associates, Inc. for the Management of the Leisure Bear Mobile Home Park through December 31, 2024

BACKGROUND & DISCUSSION
In November 2021, the City Council authorized the execution of a 99-year ground lease with Bear Valley Mutual Water Company for 19-acres of property located between Big Bear Boulevard and Big Bear Lake. The property includes considerable open space and lake frontage as well as existing restaurant uses and a 59-space mobile home park. The lease agreement became effective on August 1, 2022 and the City has assumed the controlling interest in the property. Since the City has become responsible for the oversight of the Leisure Bear Mobile Home Park, the management and operation of the park has been contracted to the Caritas Corporation.

Beginning in August 2022, the Caritas Corporation took on all management and oversight responsibilities of the Leisure Bear Mobile Home Park. Caritas, supported significantly through a subconsultant, Birtcher Anderson & Davis Associates, Inc., performed all typical property management functions related to the engagement of residents, collection of rents, and provision of maintenance and operations services. The agreement with Caritas, which initially for the first several months of the City’s control of the facility, was extended through the 2023 calendar year.

In September 2023, Caritas informed staff that it would not be positioned to extend their management agreement beyond its current expiration on December 31, 2023. Given their existing relationship with the property, staff contacted representatives from Birtcher Anderson & Davis Associates, Inc. to discuss a continuation of property management of the Leisure Bear Mobile Home Park.

Birtcher Anderson & Davis Associates, Inc. (Bircher) is a California based property management, development, and real estate investment firm. Birtcher has a number of real estate and property management ventures across industrial, business parks, office and retail properties, as well as mobile home parks. Birtcher currently manages 32 mobile home parks, accounting for more than 4,200 units, across California. Many of the parks that Birtcher manages are parks that are owned or overseen by Caritas, including Leisure Bear Mobile Home Park. Birtcher staff provides the current onsite management presence and management functions for Leisure Bear.

Birtcher has reviewed the scope of work and the terms of the agreement that is currently in place between the City and Caritas and has proposed to enter into an agreement with the City under ITEM 1.7
nearly identical terms to that agreement. Birtcher will perform a matching scope of work at the same costs associated with the current agreement with Caritas. The scope of work calls for typical asset and property management functions of the mobile home park. Generally, they will be responsible for all financial functions, including collecting rent and paying expenses, maintaining the park through varying avenues of service delivery, and being available to and interacting with the residents. The detailed scope of work is included within the agreement.

In August 2023, the City Council approved a consulting agreement with Birtcher Anderson & Davis Associates, Inc. for site assessment, feasibility study, and master planning efforts associated with the Leisure Bear Mobile Home Park.

FISCAL IMPACTS
Under the proposed agreement, Birtcher will receive $11,750 per month ($141,000 annually) in property management fees which is payable from the revenues generated through the operations of Leisure Bear Mobile Home Park. As these services are funded through the recognized revenues from the mobile home park operations, which are sufficient to bear these expenses, this agreement does not have a fiscal impact to any of the City’s operating accounts or approved budget. The agreement does also allow for management reimbursables and other operating expenses, as included within the budget for the operations of Leisure Bear Mobile Home Park.

ENVIRONMENTAL CONSIDERATIONS
Pursuant to Section 15378 of the California Environmental Quality Act (CEQA) Implementation Guidelines, this is not a project and, therefore, no environmental review is required.

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priorities as it:

1. “Supports and invests in sustainable infrastructure projects and programs consistent with the needs of our community”.

5. “Preserve and protect the quality of life for our residents”.

RECOMMENDATION
It is recommended that the City Council adopt a Resolution Authorizing a Professional Services Agreement with Birtcher Anderson & Davis Associates, Inc. for the Management of the Leisure Bear Mobile Home Park through December 31, 2024.

ATTACHMENTS

1. Resolution No. 2023-XX

2. Draft Agreement with Birtcher Anderson & Davis Associates, Inc.

ATTACHMENT 1

RESOLUTION NO. 2023-XX

RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH BIRTCHER ANDERSON & DAVIS ASSOCIATES, INC. FOR THE MANAGEMENT OF THE LEISURE BEAR MOBILE HOME PARK THROUGH DECEMBER 31, 2024 WHEREAS, the City of Big Bear Lake executed a 99-year ground lease with Bear Valley Mutual Water Company for 19-acres of property located between Big Bear Boulevard and Big Bear Lake, effective August 1, 2022; and,
WHEREAS, under the ground lease, the City now maintains operational control over the property and the existing land uses including 59-space Leisure Bear Mobile Home Park; and, WHEREAS, the City Council approved a professional services agreement with the Caritas Corporation (Caritas) for property and asset management for the Leisure Bear Mobile Home Park for an interim period from August – December 31, 2022 and that agreement was extended through December 31, 2023; and,
WHEREAS, Caritas has informed staff that they will be unable to continue their agreement beyond the December 31, 2023, expiration; and,
WHEREAS, the efforts of the Caritas for this assignment have been supported significantly through a subconsultant, Birtcher Anderson & Davis Associates, Inc.(Birtcher), which is a California based real estate investment, development, and property management firm; and, WHEREAS, Birtcher presently manages thirty-two (32) mobile home parks, totaling approximately 4,200 units, throughout California, many of which are owned or otherwise overseen by Caritas, including the Leisure Bear Mobile Home Park; and, WHEREAS, under the current arrangement, Birtcher, provides much of the property management services for Leisure Bear including the onsite management staff and day to day operations; WHEREAS, given their familiarity with the current operations of the Leisure Bear Mobile Home Park and their experience with mobile home park management, staff contacted representatives from Birtcher to gauge their interest in continuing the management of the mobile home park in the absence of Caritas; and,
WHEREAS, Birtcher has proposed to enter into an agreement for the management of Leisure Bear for January 1 through December 31, 2024, under a scope that is consistent with the services provided by Caritas; and,
WHEREAS, Birtcher will perform these services for $11,750 per month, payable from the revenue generated through the mobile home park operations, as well as reimbursable expenses which is the same as the financial terms within the existing Caritas agreement.

NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Big Bear Lake that:

1. An agreement is approved between the City of Big Bear Lake and Birtcher Anderson & Davis Associates, Inc. for the management of the Leisure Bear Mobile Home Park for the period January 1, 2024 through December 31, 2024.

2. The City Manager is authorized to execute this agreement in a form approved by the City Attorney.

PASSED, APPROVED AND ADOPTED this 8th day of November, 2023.

Randall Putz, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk
ATTACHMENT 2

PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Agreement”), effective January 1, 2024, is between the City of Big Bear Lake, a municipal corporation and charter city organized and operating under the laws of the State of California with its principal place of business at 39707 Big Bear Boulevard, Big Bear Lake, California 92315 (“City”), and Birtcher Anderson & Davis Associates, Inc., a California corporation with its principal place of business at 31920 Del Obispo, Suite 260, San Juan Capistrano, CA 92675 (hereinafter referred to as “Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. City is a public agency of the State of California and is in need of professional services for the following project: Property Management of the Leisure Bear Mobile Home Park (hereinafter referred to as “the Project”).

B. Consultant has the necessary qualifications and licenses to provide such services.

C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein.

AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

1. Services.

Consultant shall provide City with the services described in the Scope of Services attached hereto as Exhibit “A.”

2. Compensation.
a. Subject to paragraph 2(b) below, City shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit “B.” b. In no event shall the total amount paid for services rendered by Consultant under this Agreement for the term described in Section 4 below exceed the sum of $153,000 inclusive of agreed upon expenses and reimbursables as outlined in Exhibit “B” (but excluding reimbursement of operating costs which Consultant incurs pursuant to Exhibit “A”).

Reimbursement payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed. Consultant shall be paid for work performed on a monthly billing basis from excess revenue on the project, prior to excess funds being disbursed to City.

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3. Additional Work.

If changes in the work seem merited by Consultant or City, and informal consultations with the other Party indicate that a change is warranted, it shall be processed in the following manner:
a letter outlining the changes shall be forwarded to City by Consultant with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by City and executed by both Parties before performance of such services, or City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.

3. Maintenance of Records.

Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by City.

4. Term.

The term of this Agreement shall be from January 1, 2024 through December 31, 2024 unless earlier terminated as provided herein. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Project. Consultant shall perform its services in a prompt and timely manner within the term of this Agreement and shall commence performance upon receipt of written notice from City to proceed (“Notice to Proceed”). The Notice to Proceed shall set forth the date of commencement of work.

5. Delays in Performance.
a. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming Party. For purposes of this Agreement, such circumstances include but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or judicial restraint.
b. Should such circumstances occur, the non-performing Party shall, within a reasonable time of being prevented from performing, give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement.

6. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements. b. If required, Consultant shall assist City, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies

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7, Standard of Care
Consultant’s services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions.

8. Assignment and Subconsultant
Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates, and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder, but Consultant shall at all times be responsible for full compliance with its obligations under this Agreement, with respect to itself or its subcontractors, who, for purposes of this Agreement, are deemed agents of Consultant.

9. Independent Contractor
Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant shall become an employee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided.

10. Insurance. Consultant shall not commence work for City until it has provided evidence satisfactory to City it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. Consultant may meet its obligations set forth in this Section 10 by requiring its subconsultants serving as property manager to meet all such obligations.

Commercial General Liability
(i) Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to City. (ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following:
(1) Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent. (iii) Commercial General Liability Insurance must include coverage for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project

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(6) Explosion, Collapse and Underground (UCX) exclusion deleted
(7) Contractual Liability with respect to this Agreement (8) Property Damage
(9) Independent Consultants Coverage
(iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.
(v) The policy shall give City, its officials, officers, employees, and agents designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by City, and provided that such deductibles shall not apply to City as an additional insured. b. Automobile Liability
(i) At all times during the performance of the work under this Agreement, Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to City.
(ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto).
(iii) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status. (iv) Subject to written approval by City, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to City as an additional insured, but not a self-insured retention.
c. Workers’ Compensation/Employer’s Liability
(i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement.
(ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the “Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period

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required by this Agreement, workers’ compensation coverage of the same type and limits as specified in this section.
d. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:

Combined Single Limit
Commercial General Liability $1,000,000 per occurrence/ $2,000,000 aggregate for bodily injury, personal injury, and property
damage
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage
Employer’s Liability $1,000,000 per occurrence
(ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the Parties required to be named as Additional Insured pursuant to this Agreement. e. Evidence Required
Prior to execution of the Agreement, Consultant shall file with City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein.

Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certificate of Insurance (Acord Form 25-S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance.
f. Policy Provisions Required
(i) Consultant shall provide City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to nonpayment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to City at least ten (10) days prior to the effective date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any

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insurance, self-insurance or other coverage maintained by City or any named insureds shall not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement.
(iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to waiver of subrogation in favor of City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability.

Further the limits set forth herein shall not be construed to relieve Consultant from liability in excess of such coverage, nor shall it limit Consultant’s indemnification obligations to City and shall not preclude City from taking such other actions available to City under other provisions of the Agreement or law.
g. Qualifying Insurers
(i) All policies required shall be issued by acceptable insurance companies, as determined by City, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
h. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.

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(iii) City may require Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
i. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to City that they have secured all insurance required under this section.

Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, City may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.

11. Indemnification.
a. To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing ), indemnify and hold City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct, of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of Consultant’s services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Consultant’s obligation to indemnify shall be limited to the proportionate extent of its negligence or willful misconduct. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, City, its officials, officers, employees, agents, or volunteers. b. To the fullest extent permitted by law, City shall defend (with counsel of Consultant’s choosing), indemnify and hold Consultant, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct, of City, its officials, officers, employees, subcontractors, consultants or agents in connection with the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. City’s obligation to indemnify shall be reduced by the proportionate amount attributable to Consultant’s negligence or willful misconduct. City’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, City, its officials, officers, employees, agents, or volunteers.

12. California Labor Code Requirements.
a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the

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performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $15,000 or more for maintenance or $25,000 or more for construction, alteration, demolition, installation, or repair, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). b. If the services are being performed as part of an applicable “public works” or “maintenance” project and if the total compensation is $15,000 or more for maintenance or $25,000 or more for construction, alteration, demolition, installation, or repair, then pursuant to Labor Code Sections 1725.5 and 1771.1, Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. This Project may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. c. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant-caused delay and shall not be compensable by City. Consultant shall defend, indemnify and hold City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor and for any other claim or damage arising from Consultant’s failure to comply with prevailing-wage or other labor laws.

13. Verification of Employment Eligibility.

By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same.

14. Laws and Venue.

This Agreement shall be interpreted in accordance with the laws of the State of California.

If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of San Bernardino, State of California.

15. Termination or Abandonment

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a. City has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days written notice to Consultant. In such event, City shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. City shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by City and Consultant of the portion of such task completed but not paid prior to said termination. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work.
b. Consultant may terminate its obligation to provide further services under this Agreement upon ninety (90) calendar days’ written notice to City.

16. Documents. Except as otherwise provided in “Termination or Abandonment,” above, all original field notes, written reports, Drawings and Specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of City.

17. Organization
Consultant shall assign John Woolley, Chief Investment Officer, as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of City.

18. Limitation of Agreement.

This Agreement is limited to and includes only the work included in the Project described above.

19. Notice
Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to:

CITY:

City of Big Bear Lake
39707 Big Bear Boulevard
Big Bear Lake, California 92315
Attn: Director of Public Works
CONSULTANT:

Birtcher Anderson & Davis Associates, Inc.
31920 Del Obispo, Suite 260
San Juan Capistrano, CA 92675
Attn: Daniel W. Karcher, President
and shall be effective upon receipt thereof.

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20. Third Party Rights
Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than City and Consultant.

21. Equal Opportunity Employment.

Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

22. Entire Agreement
This Agreement, with its exhibits, represents the entire understanding of City and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each Party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto. This is an integrated Agreement.

23. Severability
The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render the provisions unenforceable, invalid or illegal.

24. Successors and Assigns
This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each Party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void.

25. Non-Waiver
None of the provisions of this Agreement shall be considered waived by either Party, unless such waiver is specifically specified in writing.

26. Time of Essence
Time is of the essence for each and every provision of this Agreement.

27. City’s Right to Employ Other Consultants
City reserves its right to employ other consultants, including engineers, in connection with this Project or other projects.

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28. Prohibited Interests
Consultant maintains and warrants that, with the exception of outside legal counsel, has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants, with the exception of outside legal counsel, that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no director, official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. [SIGNATURES ON FOLLOWING PAGE]

Page 12 of 16 ends

SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF BIG BEAR LAKE
AND BIRTCHER ANDERSON & DAVIS ASSOCIATES, INC.

IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.

CITY OF BIG BEAR LAKE BIRTCHER ANDERSON & DAVIS
ASSOCIATES, INC.

Erik Sund
City Manager
PRINTED NAME:

TITLE:

ATTEST:

Erica Stephenson
City Clerk
PRINTED NAME:

TITLE:

APPROVED AS TO FORM:

Stephen Deitsch
City Attorney

Page 13 of 16 ends

EXHIBIT A
Scope of Services
Consultant will perform the following scope of services under this agreement:
• The scope of services for asset management and property management includes:
(a) Consultant shall take all reasonable steps to collect, and enforce the collection of, all rentals and other charges due the City of Big Bear Lake from residents of Property in accordance with the terms of their leases or rental agreements. (b) Consultant will pay all operating expenses and all other expenses of Property except as provided under Paragraph (c) below. If City elects to have any payments made in a manner other than as herein provided, City shall notify Consultant in writing. Expenses of Property shall include all of Consultant’s expenses directly related to Property. (c) Consultant shall take all steps reasonably appropriate to manage Property, including the monitoring of independent contractors responsible for the repair and maintenance of Property. No single expenditure in excess of Five Thousand Dollars ($5,000) shall be made by Consultant without City’s prior authorization, unless the expenditure is included in an approved budget for the operation of the Property. However, in case of an emergency which, in the opinion of Consultant, requires immediate repairs or alterations costing in excess of the above amount, Consultant shall use its discretion regarding same, and shall notify City of the excess expense within 10 business days.
(d) Consultant shall submit all leases and modifications and extensions thereof to City for execution, and City agrees to furnish Consultant with a fully executed copy of said documents if and when approved by City.
(e) Consultant shall have authority to hire, supervise and terminate independent contractors reasonably required in the operation of the Property. (f) Consultant shall receive tenant communications on behalf of City and shall use reasonable efforts to ensure tenant compliance with lease provisions. (g) Consultant is not authorized to practice law. If Consultant deems legal assistance necessary for any reason, including but not limited to rent collection or tenant eviction, Consultant shall obtain such assistance from counsel with prior written approval by City. (h) Within 30 days from execution, Consultant shall provide City with a budget for the operation of Property through December 31, 2024. On or before December 1, 2024, Consultant shall provide an operating budget for the following calendar year. (i) Consultant shall cooperate with appraisers or counsel retained by City to evaluate Property or to appeal assessed values but shall not be responsible for such undertakings.
(j) Consultant shall deposit all receipts collected for City in a financial institution whose deposits are insured by an agency of the United States government. The funds shall be held in a separate Trust Account (“City’s Account”) payable to City or for use by Consultant to

Page 14 of 16 ends

pay expenses described in Paragraph (b) herein above. Consultant shall pay all expenses out of the City’s Account. Consultant shall not be liable in event of bankruptcy or failure of a financial institution. Consultant shall cause the financial institution to forward to City monthly a monthly account statement showing deposits and disbursements in the City’s Account. (k) Consultant shall have in its employ or cause to be employed by an entity under its direct control at all times a sufficient number of capable employees to enable it to properly, adequately, safely and economically manage, operate and maintain Property. Consultant shall assign one person as the Project Manager for the Property. The Project Manager will have the primary responsibility for coordinating Manager’s performance hereunder. The person assigned as the Project Manager may be changed from time to time, but Consultant shall give City prior written notice of any such change, and any such change must be approved in writing by City. (I) The assigned Project Manager shall be regularly available to spend as much time as is reasonably necessary to supervise and coordinate the performance of Consultant’s responsibilities hereunder.
(J) Except to the extent that leases require residents to do so, Consultant shall maintain the Property and grounds in good order and repair, and shall enforce leases for such duties which are residents’ responsibility. Consultant shall notify City if Consultant becomes aware of any violation or claim related to any violation or alleged violation of any applicable laws, codes, ordinances and other governmental requirements to include ADA .

Within 10 business days after the Parties execute this Agreement, City shall promptly furnish Consultant with all documents and records required for the management of Property including but not limited to all leases, amendments and correspondence related thereto; the status of rental payments; mortgage loan information and payment instructions; copies of service contracts in effect; and all applicable insurance policies. During the term of this Agreement, Consultant shall refer to City all offers and inquiries and endeavor at all times to keep Property fully rented.

Consultant may recommend additional services, performed by Consultant or an identified subconsultant, which may be approved at the sole discretion of City.

Consultant shall perform all accounting for the project activities according to the following procedures:
• Consultant shall maintain accurate records of all funds received and disbursed in connection with Consultant’s management of Property and said records shall be available for City’s inspection at reasonable times. City understands that Consultant may use a variety of accounts and accounting systems in support of its real estate management activities. After deducting all expenses, reserves, any sums required by law and Consultant’s fees from gross monthly collections, a check in the net amount of all funds collected from City’s account shall be remitted at the conclusion of this agreement by Consultant to City at the address specified herein. Consultant shall also render to City monthly within twenty (20) days following the end of the preceding month a statement showing all amounts received and disbursed for the period reported.
• Consultant shall at all times maintain sufficient funds in Consultant’s Account to enable Consultant to pay all obligations of Property in a timely manner. If collections are projected to be insufficient or will not be received in time to satisfy this requirement, City shall promptly

Page 15 of 16 ends

provide Consultant with the necessary funds, in advance. If City has not provided said funds within ten (10) days after Consultant’s request for them, Consultant may at Consultant’s sole option terminate this Agreement. Consultant shall not be required to advance funds for City’s account. However, should Consultant make a payment for City’s account consistent with this Agreement and should a deficit occur therein, upon notification by Consultant, City shall immediately remit to Consultant sufficient funds to remove the deficit. • TERMINATION ACCOUNTING: In the event any payments for City’s account are received by Consultant following the expiration or earlier termination of this Agreement, they shall be used to pay outstanding invoices. In the event and to the extent that there are not sufficient funds in City’s Account, Consultant shall forward to City any unpaid invoices, and City shall be solely responsible to pay same. Consultant’s fee will be paid through each accounting report period until the expiration or earlier termination of this Agreement.

Page 16 of 16 ends

EXHIBIT B
Schedule of Charges/Payments
Consultant will perform the scope of work, further described in Exhibit “A” for the sum of $11,750 per month.

Consultant may also bill to City costs associated with Consultant’s travel and reimbursable expenses, not to exceed $1,000 per month. Consultant shall also bill to City costs incurred in accordance with subsection (b) of Exhibit “A” and any other items consistent with a budget which Consultant provides to City in accordance with subsection (h) of Exhibit “A” to the extent such costs exceed the rental income of the Project.

On site salary reimbursement shall be due to Consultant for part time personnel required to operate the Mobile Home Park as approved within the budget or otherwise approved in writing.

Total compensation under this agreement shall not exceed $153,000 unless otherwise approved, in writing, by City.

Should Consultant recommend, and City approve, additional services to be performed by Consultant or an identified subconsultant, Consultant will bill to City those agreed upon charges that are in addition to above stipulated lump sum payment.

MEETING
DATE: November 8, 2023
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Deputy City Manager / Director of Public Works Jason Watterson, Public Works Manager – Field Operations / Utilities SUBJECT: Resolution Ratifying Expenditures Associated with Emergency Repairs of Sanitary Sewer Lift Station No. 12

BACKGROUND AND DISCUSSION
Among the assets that make up the City’s sanitary sewer system are twelve (12) sewer lift stations, also known as pump stations, that move wastewater throughout the City’s system. The lift stations ultimately move the wastewater into the larger wastewater treatment system managed by the Big Bear Area Regional Wastewater Agency (BBARWA). The lift stations are critical elements of the City’s system as the movement of wastewater prevents sewer overflows.

During recent routine maintenance activities, staff identified issues within the electrical system that services Lift Station No. 12. Lift Station No. 12 is located on Cove Drive and pumps the wastewater collected in the surrounding neighborhoods into a large trunk line that runs along the lake. Troubleshooting of the issue identified that the existing, underground electrical conduit is corroded allowing water intrusion into the electrical system, resulting in electrical shorts and unsafe conditions. As we approach the winter season, the conduit, wiring, and electrical system enclosures must be replaced to prevent water intrusion, resulting from rain or snow, which would hinder the normal operation of this critical system. If this work is not completed prior to the winter season, it is likely that the problem will persist or get worse and that the lift station will not operate appropriately during the winter season, which generally strains the sanitary sewer system due to inflow and infiltration concerns related to precipitation.

Staff contacted two local electricians, Ludecke Electric Service and Big Bear Electric, with whom the City has frequently worked with. Ludecke indicated that they were not positioned to complete this assignment at this time. Big Bear Electric has inspected the job and provided staff with a proposal of $35,053. They have the personnel resources and access to the necessary equipment to undertake this work immediately. As of the posting of this agenda, work is anticipated to begin during the week of November 6 and would be completed in approximately four (4) working days.

Big Bear Electric is a well-established electric service provider with a focus on commercial, industrial, and public electrical work with an expertise in pumps and motor controls, such as sewer lift stations. Big Bear Electric has previously performed similar work for the City of Big Bear Lake.

ITEM 1.8
Pursuant to the City’s Bid Policy and Procedure (No. 1986-36), this situation is considered an emergency whereby the failure of a sanitary sewer lift station could threaten public health and welfare. Under these circumstances, the City’s competitive bid procedures do not apply.

Adherence to the bid procedures, within this instance, may further an emergency scenario due to the time required to conduct a public bid.

FISCAL IMPACT
Funding for these repairs is available within the adopted Fiscal Year 2023-24 Annual Operating Budget within the Sanitation Fund.

ENVIRONMENTAL CONSIDERATIONS
This project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301.b Existing Facilities of the CEQA implementation guidelines as repair and maintenance of a publicly-owned utility system.

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priority No. 1 as it “supports and invests in sustainable infrastructure projects and programs”.

RECOMMENDATION
It is recommended that the City Council adopt a Resolution Ratifying Expenditures Associated with Emergency Repairs of Sanitary Sewer Lift Station No. 12.

ATTACHMENT

1. Resolution No. 2023-XX

2. Bid Policy and Procedure (No. 1986-36)

3. Proposal of Big Bear Electric, Inc.

ATTACHMENT 1

RESOLUTION NO. 2023-XX

RESOLUTION RATIFYING EXPENDITURES ASSOCIATED WITH EMERGENCY REPAIRS OF SANITARY SEWER LIFT STATION NO. 12
WHEREAS, the City’s Sanitary sewer system includes twelve (12) sewer lift stations, also known as pump stations, that move wastewater throughout the City’s system, ultimately depositing wastewater into the treatment system operated by the Big Bear Area Regional Wastewater Agency (BBARWA); and,
WHEREAS, the sewer lift stations are critical assets within the system to properly handle wastewater and prevent sewer overflows; and,
WHEREAS, recently, staff identified issues associated with the electrical system at Lift Station No. 12, located on Cove Drive, during recent routine maintenance activities; and, WHEREAS, subsequent troubleshooting activities determined that the existing, underground electrical conduit is corroded allowing water intrusion into the electrical system, resulting in electrical shorts and unsafe conditions; and,
WHEREAS, as we approach the winter season, the conduit, wiring, and electrical enclosures must be replaced to prevent water intrusion, resulting from rain or snow, which would hinder the normal operation of this critical system and failure to address these situations may prevent regular operation of these facilities; and,
WHEREAS, staff contacted two local electrical service providers, Ludecke Electric Service and Big Bear Electric, Inc., to review the situation and provide proposals to address the electrical issues; and,
WHEREAS, Ludecke Electric Service indicated that they were not positioned to propose on the work at this time and Big Bear Electric, Inc. has the personnel and material resources to undertake this work and provided a proposal of $35,053 to complete the work; and, WHEREAS, the City’s Bid Policy and Procedure (No. 1986-36) stipulates that an emergency situation that threatens public health and welfare, such as a sewer lift station failure, creates an exemption from the competitive bidding process to remedy the emergency situation; and, WHEREAS, Big Bear Electric, Inc. is positioned to begin the work during the week of November 6 to remedy this situation; and,
WHEREAS, these repairs are categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301.b of the CEQA implementation guidelines as repair and maintenance of a publicly-owned utility system.

NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Big Bear Lake that:

1. An emergency situation exists related to the conditions of Sewer Lift Station No. 12 in accordance with the Bid Policy and Procedure (No. 1986-36).

2. The expenditure of $35,053 with Big Bear Electric, Inc. to complete the necessary electrical repairs to this facility is approved.

3. This project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301.b of the CEQA implementation guidelines as repair and maintenance of a publicly-owned utility system.

PASSED, APPROVED AND ADOPTED this 8th day of November, 2023.

Randall Putz, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk
ATTACHMENT 2

ATTACHMENT 3
1 Po Box 3001 , Big Bear City, CA 92314
Lic. C-10/C-7 972582 / DIR # 1000002330 / DVBE#1797161
[email protected] www.bigbearelectric.biz
___________________________________________________________________________________________________________ Big Bear Electric Inc. is pleased to provide the following Proposal for your consideration.

1. Scope of Work to Furnish and Install:
o Conduit, Raceway, Conductors, Grounding, Bonding, Lighting and Lighting Controls, Supports and Fastening System. o Modifications, Demolition, Lockouts of Electrical Equipment as noted on Drawings. o Termination to Prime Contractor or District Supplied Motors, Disconnects, Instrumentation, Panels and Equipment. o Submittals, O&M’s, As-built, Warranty, Testing & Start-up of Equipment Supplied by Big Bear Electric.

2. Project Specific Supplied Equipment:
o (lot) Excavate, cut and reroute existing pump feeder conduit and control conduits between wet well and dry well, Re-route around wet will to new Hoffman Termination enclosure.
o (lot) Core into wet well lid for ne pump feeder cable routing into new Hoffman enclosure. o (lot) Re-pull new pump feeder wire and Instrumentation cable. o (lot) Re-install existing floats and transducer.
o (lot) Cold patch or concrete replacement as required.

3. Project Specific Exclusions:
o MCC and Pumps existing.

4. General Exclusions:
o Temp Power/Lighting or Bypass Systems, ARC Flash Coordination Study, Harmonic Study, 3rd Party testing, Load Flow Study. o Housekeeping Pads w/ rebar/c-channel, Lighting Standards, Trenching, Boring, Excavations, Shoring, Coring, GPR/X-ray for Rebar Locating, Backfill, Compaction, Concrete/Sand/Slurry Encasement and Bedding, Rebar Duct Banks, Bollards, Sand/Rock Base, Auguring for Lighting, Grounding and Footings, Saw cutting, Removal or Replacement of Asphalt, Concrete, Painting, Coating, All Provisions AB219 or any Masonry Work.
o HVAC Units, Detectors, Exhaust Fans, Ducts, Devices, Thermostats, Associated Conduit and Wring for HVAC System. o Motors, Pumps, MOV’s, Check Valves, PRV’s, Gauges, Irrigation Controllers, Control Valves, Solenoids. o Mechanical Installation of Sewage/Water Piping, Flanges, Manifolds, Pumps, Process Connections, Assemblies, Couplings, Pipe, Tubing, Pressure Testing, Drilling, Tapping Welding for Instrumentation or Process connection of Electrical Devices. o Fire Alarm/Security/Telephone/Data/Conduit/Wire and related Testing unless noted in Project Specific Supplied Equipment. o Toilet, Wash Facilities, Debris Dumpsters, Water Truck, Dust Control, Traffic Control, Site Access. o Building/Property Signage, Placards, Notices, Address, Labels, etc. that do not pertain to the Electrical items within our Scope. o Asbestos, Lead, Chemical, Noise abatement and any Mitigation Measures. o Engineered Drawings, Services of Engineers, Software, Programming, Computer Forms, Mylar’s, Development of Computers Screens or Management Systems, SCADA Design or Engineering, Radio Path Study. o All Utility, Agency, District or Confined Space Permits and Fee’s unless noted in Project Specific Supplied Equipment. o Unless otherwise noted, all removed electrical wire and equipment becomes property of Big Bear Electric. o Price is based on timely coordination between trades. Acceleration and stacking of trades are not agreeable.

Proposal #477-301 SLS Wet Well 12 Modifications Proposal 11/1/2023 - 2pm Specification Section(s): Division 16000, 17000, 26000, 40000.

Drawings:Electrical and Instrumentation.
2 o Cost breakdown sheets or itemized lists are for bidding and accounting purposes only, not to be used for additions and/or deletions o This proposal is subject to acceptance of our company's insurance endorsements for liability and worker's compensation, limits set by project specifications. Bonding not included.
o This Proposal shall be made part of and included as an Exhibit in any contract agreement or purchase order issued whether so indicated therein or not. Listing is considered acceptance of our proposal terms and conditions without exclusions or retractions. o Force Majeure. Our company shall be excused and not be liable from any obligations which cannot be performed due to strikes, lockouts, acts of GOD, acts of war, terrorism, vandalism, fire, flood, embargo, applicable government requirements or other causes beyond a party's reasonable control, losses due to theft, burglary/vandalism, Site Security shall be Maintained by Prime Contractor.

5. Bids Items:
o The following table details the pricing for delivery of the services outlined in this proposal. Pricing Valid for 30 days from the date of this proposal unless noted otherwise or as required per specs for the specific project bidding:

Bid Item # Description Value
1 Installation of Hofman Termination panel, conduits and wire. $30,000.00 2 Modify existing conduit and wire for new routing $5,052.36 Tax and Freight Included Total $35,052.36
Industry wide we are experiencing delays with procurement of Switchboards, Motor Control Centers, Panelboards, Lighting, and Instrumentation. We try our best to meet the project time lines and contract dates, but current conditions within the industry make for delivery times after submittal approval normally outside of the contract completion date. We are not responsible for material procurement delays outside of our control.

Ethan Adams - Sr. Estimator
Office: (909) 547-6363 Direct: (909) 547-6295 Fax: (909) 547-6363 Mobile: (909) 522-9214 October 31, 2023
To: Honorable Mayor and City Council Members
From: Michael Perry, Interim CEO
Re: FY 2022 / 2023 Annual Report and GAAP Audit
Mayor and City Council Members,
I’m pleased to present Visit Big Bear’s Annual Report (below) and GAAP Audit (attached). The GAAP Audit was performed by the City’s Auditor, Lance, Soll & Lunghard, LLP (LSL). I’m pleased to report that LSL provided an unqualified Audit.

Here are the highlights of our FY 2022/2023 –
• As discussed in Visit Big Bear’s Memorandum of Understanding (MOU) with the City, our Visit Big Bear Board of Directors continues to work to balance the benefits of tourism while minimizing the negative impacts on our City and its residents.
• Our Visit Big Bear Board approved and implemented a Strategic Marketing Plan, that markets to, and brings to Big Bear, overnight guests that are respectful of our community and our environment. • Since COVID’s decline, we have seen guest visitation levels return to pre-COVID levels. • Visit Big Bear created and continues to implement our Care for Big Bear Campaign to educate our guests on respecting our community and environment. Care for Big Bear has placed dumpsters and porta potties around our community for our guests’ use. Care for Big Bear has also hired local contractor Nativescapes, to pick up trash on public lands and along our highways around our Valley – in order to set an example for our guests to keep our Valley clean. Our Care for Big Bear effort is upwards of $100,000 a year. • Visit California recognized Visit Big Bear’s Care for Big Bear Program with its Golden Poppy Award for best Destination Stewardship & Sustainable Travel Award.
• Tourism Sentiment Index, included Big Bear Lake on its "100 Most Loved Travel Destinations Around the World". CNN included Big Bear Lake in its “Best Lakes in California”. Lonely Planet also included Big Bear Lake in its Best California Family Winter Destinations. • Visit Big Bear’s Visitor Magazine was the recipient of The Content Council's Pearl Award in the "Most Effective Travel and Leisure" category. Pearl Awards celebrate best-in-class content marketers from across the world. It's the longest running, most prestigious content marketing awards program in the US. • Visit Big Bear completed and implemented our Brand Refresh – our “Blue Bear” – seen above in our letterhead. It was 12 years since the ‘old’ branding was adopted, so it was time for a Refresh. • Our MOU with the City includes a Tourism Impact Mitigation Fund (TIMF), which is funded each year in Visit Big Bear’s Annual Budget. This year, the Visit Big Bear Board contributed $150,000 towards the City’s construction of the Restroom at the Stanfield Marsh Parking Lot. • Visit Big Bear has also partnered with Mountain Transit to help market and support their Free Trolley Program and we encourage our guests to park their cars and ride the Trolley for Free. • Our Target So Cal Audience Awareness is 93% and our Target Audience Intent is 85% - that they will definitely or probably travel to Big Bear in the next 12 months.

ITEM 2.2

Page 2 of 2 ends

Annual Report to City Council
October 31, 2023
• This last year our BigBear.com website had 1.78M unique users, 2.4M sessions and 4.3M pageviews. • Our Advertising Agency reports –
o 89.9M digital display impressions
o 785,023 paid search impressions
o 36M paid social impressions
o 3.1M video impressions
o 6.4M impressions from KTLA
o 1M impressions from other TV (KNBC, KCBS, KSWB, KGTV) • Our PR Agency reported 723 earned media placements and 12.4B earned media impressions. • Our Events Sponsorship and support continues to grow – o 4th of July Fireworks continues to be our most popular event of the year o Memorial Day’s Grill & Chill Event draws more than 10,000 people o Polar Plunge continues to draw large crowds, benefitting our So Cal Special Olympics children o Visit Big Bear has continued its financial support for the Discovery Center, National Trails Day and Trails Clean-Ups
o Tour de Big Bear once again had its best year ever
o Spartan Race continues to contribute thousands of room nights o Visit Big Bear continues to support Big Bear Municipal Water District’s Carp-Roundup o Support continued for Fishin’ for 50K Trout Tournament and Western Outdoor News TroutFest o Other events include the Adventure Van Expo, Kodiak 100, Grizzly 100, Gran Fondo, Porsche Club of America – Porsche Timeline
• Community organizations and events marketed and/or supported by Visit Big Bear – o Southern California Mountains Foundation
o Music in the Mountains
o Trails Advisory Group
o Big Bear Oktoberfest
o MWD’s Fish planting
o Big Bear Lake Antique Car Club Fun Run
o Big Bear Museum
All in all, our Visit Big Bear Board and Staff are proud of our contribution to the City of Big Bear Lake and our entire Valley. We continue to look for ways to bring more value and benefits to our community. We look forward to the Council’s questions, comments and suggestions on how we can continue to improve our organization in the future.

Sincerely,
Michael Perry, Interim CEO
ATTACHMENT 1
BIG BEAR LAKE RESORT ASSOCIATION, INC.
dba VISIT BIG BEAR
MARCH 31, 2023 and 2022 FINANCIAL STATEMENTS
BIG BEAR LAKE RESORT ASSOCIATION, INC.
dba VISIT BIG BEAR
Financial Statements
For Fiscal Years Ended March 31, 2023 and 2022
BIG BEAR LAKE RESORT ASSOCIATION, INC.
dba VISIT BIG BEAR
Financial Statements
For Fiscal Years Ended March 31, 2023 and 2022
Table of Contents
Page
Independent Auditors’ Report ..................................................................................................................................... 1 Financial Statements

Statements of Financial Position March 31, 2023 and March 31, 2022 .............................................................. 3 Statement of Activities for the Year Ended March 31, 2023 ................................................................................ 4 Statement of Activities for the Year Ended March 31, 2022 ................................................................................ 5 Statements of Cash Flows for the Years Ended March 31, 2023 and March 31, 2022 ....................................... 6 Statement of Functional Expenses for the Year Ended March 31, 2023 ............................................................. 7 Statement of Functional Expenses for the Year Ended March 31, 2022 ............................................................. 8 Notes to Financial Statements .................................................................................................................................... 9 1611 E. Fourth Street, Suite 200
Santa Ana, CA 92701
(714) 569-1000
203 N. Brea Blvd, Suite 203
Brea, CA 92821
(714) 672-0022
21 Waterway Avenue, Suite 30089
The Woodlands, TX 77380
(936) 828-4587
2151 River Plaza Dr., Suite 150
Sacramento, CA 95833
(916) 503-9691
24422 Avenida de la Carlota, Suite 275
Laguna Hills, CA 92653
(949) 829-8299
www.lslcpas.com
INDEPENDENT AUDITORS’ REPORT
To the Board of Directors
of Big Bear Lake Resort Association, Inc.

Opinion
We have audited the accompanying financial statements of the Big Bear Lake Resort Association, Inc. (a nonprofit organization), which comprise the statement of assets, liabilities, and net assets—income tax basis, as of March 31, 2023 and 2022, and the related statements of revenues, expenses, and other changes in net assets—income tax basis, cash flows and functional expenses for the years then ended, and the related notes to the financial statements.

In our opinion, the financial statements referred to above present fairly, in all material respects, the assets, liabilities, and net assets of Big Bear Lake Resort Association, Inc. as of March 31, 2023 and 2022, and its revenues, expenses, and other changes in net assets for the years then ended in accordance with the basis of accounting Big Bear Lake Resort Association, Inc. uses for income tax purposes described in Note 2.

Basis for Opinion
We conducted our audits in accordance with auditing standards generally accepted in the United States of America.

Our responsibilities under those standards are further described in the Auditor’s Responsibilities for the Audit of the Financial Statements section of our report. We are required to be independent of Big Bear Lake Resort Association, Inc. and to meet our other ethical responsibilities in accordance with the relevant ethical requirements relating to our audits. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.

Basis of Accounting
We draw attention to Note 2 of the financial statements, which describes the basis of accounting. The financial statements are prepared on the basis of accounting Big Bear Lake Resort Association, Inc. uses for income tax purposes, which is a basis of accounting other than accounting principles generally accepted in the United States of America. Our opinion is not modified with respect to this matter.

Responsibilities of Management for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with the income tax basis of accounting described in Note 2; this includes determining that the income tax basis of accounting is an acceptable basis for the preparation of the financial statements in the circumstances. Management is also responsible for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error.

To the Board of Directors
of Big Bear Lake Resort Association, Inc.

Auditor’s Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion.

Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with generally accepted auditing standards will always detect a material misstatement when it exists. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Misstatements are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the financial statements.

In performing an audit in accordance with generally accepted auditing standards, we:
 Exercise professional judgment and maintain professional skepticism throughout the audit.  Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the amounts and disclosures in the financial statements.  Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of Big Bear Lake Resort Association, Inc.'s internal control. Accordingly, no such opinion is expressed.  Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements.  Conclude whether, in our judgment, there are conditions or events, considered in the aggregate, that raise substantial doubt about Big Bear Lake Resort Association, Inc.'s ability to continue as a going concern for a reasonable period of time.

We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit, significant audit findings, and certain internal control related matters that we identified during the audit.

Brea, California
September 28, 2023
2 dba VISIT BIG BEAR
Assets:

Current assets:

Cash and cash equivalents $ 6,157,149 $ 5,655,407
Prepaid items 47,000 -
Inventories 68,940 32,921
Undeposited funds 5,364 24,209
Total current assets 6,278,453 5,712,537
Noncurrent assets:

Capital assets - net of accumulated depreciation 1,307,894 1,335,761 Deferred charges 2,483 3,413
Utility deposit 609 609
Total noncurrent assets 1,310,986 1,339,783
Total Assets $ 7,589,439 $ 7,052,320
Liabilities:

Current Liabilities:

Accrued expenses 2,115 215
Loan payable 13,847 13,050
Total current liabilities 15,962 13,265
Noncurrent liabilities:

Loan payable 535,665 549,512
Total noncurrent liabilities 535,665 549,512
Total Liabilities 551,627 562,777
Net Assets:

Without donor restrictions 7,037,812 6,489,543
Total Net Assets 7,037,812 6,489,543
Total Liabilities and Net Assets $ 7,589,439 $ 7,052,320 2023 2022
March 31, 2023 and March 31, 2022
Statements of Assets, Liabilities, and Net Assets - Income Tax Basis BIG BEAR LAKE RESORT ASSOCIATION, INC.

The notes to financial statements are an integral part of this statement. 3 dba VISIT BIG BEAR
Statement of Revenues, Expenses, and Other Changes in Net Assets - Income Tax Basis For the Year Ended March 31, 2023
Total
Operating Revenues:

TBID revenue $ 5,337,905 $ - $ 5,337,905
Visit Big Bear events 58,278 - 58,278
Visitor center 95,222 - 95,222
Partnership revenue 135,498 - 135,498
Marketing channel 13,365 - 13,365
Events office 12,931 - 12,931
Other income 13,586 - 13,586
Interest income 1,443 - 1,443
Total Operating Revenues 5,668,228 - 5,668,228
Operating Expenses:

Program Services:

Cost of goods sold 5,725 - 5,725
TBID events 701,203 - 701,203
Events 317,963 - 317,963
Marketing expenses 2,720,145 - 2,720,145
Public relations 229,445 - 229,445
Tourism 159,775 - 159,775 -
Total Program Services 4,134,256 - 4,134,256
Supporting Services:

Vistor Center - management and general 427,461 - 427,461 Professional services 12,259 - 12,259
Finance and administration 423,767 - 423,767
TBID collection fee 84,075 - 84,075
Total Supporting Services 947,562 - 947,562
Total Operating Expenses 5,081,818 - 5,081,818
Non-Operating Expenses:

Amortization 930 - 930
Depreciation 37,211 - 37,211
Total Non-Operating Expenses: 38,141 - 38,141
Change in Net Assets 548,269 - 548,269
Net Assets - Beginning 6,489,543 - 6,489,543
Net Assets - Ending $ 7,037,812 $ - $ 7,037,812
Without Donor
Restrictions
With Donor
Restrictions

BIG BEAR LAKE RESORT ASSOCIATION, INC
The notes to financial statements are an integral part of this statement. 4 dba VISIT BIG BEAR
Statement of Revenues, Expenses, and Other Changes in Net Assets - Income Tax Basis For the Year Ended March 31, 2022
Total
Operating Revenues:

TBID revenue $ 6,991,888 $ - $ 6,991,888
Visit Big Bear events 143,076 - 143,076
Visitor center 59,304 - 59,304
Partnership revenue 63,300 - 63,300
Marketing channel 40,526 - 40,526
ATM revenue 31,730 - 31,730
Events office 13,000 - 13,000
Other income 698 - 698
Interest income 1,160 - 1,160
Total Operating Revenues 7,344,682 - 7,344,682
Operating Expenses:

Program Services:

Cost of goods sold 32,772 - 32,772
TBID events 530,372 - 530,372
Events 217,082 - 217,082
Marketing expenses 1,712,781 - 1,712,781
Public relations 85,723 - 85,723
Tourism 178,853 - 178,853 -
Total Program Services 2,757,583 - 2,757,583
Supporting Services:

Visitor Center - management and general 237,312 - 237,312 Professional services 225,427 - 225,427
Finance and administration 598,533 - 598,533
TBID collection fee 94,782 - 94,782
Total Supporting Services 1,156,054 - 1,156,054
Total Operating Expenses 3,913,637 - 3,913,637
Non-Operating Expenses:

Amortization 930 - 930
Depreciation 37,164 - 37,164
Total Non-Operating Expenses 38,094 - 38,094
Change in Net Assets 3,392,951 - 3,392,951
Net Assets - Beginning 3,096,592 - 3,096,592
Net Assets - Ending $ 6,489,543 $ - $ 6,489,543

BIG BEAR LAKE RESORT ASSOCIATION, INC
Without Donor
Restrictions
With Donor
Restrictions
The notes to financial statements are an integral part of this statement. 5 dba VISIT BIG BEAR
Statements of Cash Flows
For the Years Ended March 31, 2023 and March 31, 2022
2023 2022
Cash Flows From Operating Activities
Increase in net assets $ 548,269 $ 3,392,951
Adjustment to reconcile changes in net assets to net
cash provided by operating activities:

Depreciation expense 37,211 37,164
Amortization expense 930 930
(Increase) decrease in assets:

Prepaid items (47,000) -
Inventories (36,019) 2,502
Undeposited funds 18,845 (17,813)
Increase (decrease) in liabilities:

Accrued expenses 1,900 (4,013)
Net Cash Flows Provided by Operating Activities 524,136 3,411,721 Cash Flows From Investing Activities
Purchase of property and equipment (9,344) (11,274)
Net Cash Flows Used For Investing Activities (9,344) (11,274) Cash Flows From Financing Activities
Principal paid on loan payable (13,050) (12,298)
Net Cash Flows Used for Capital and Financing Activities (13,050) (12,298) Net Increase in Cash and Cash Equivalents 501,742 3,388,149 Cash and Cash Equivalents, April 1, 2022 5,655,407 2,267,258 Cash and Cash Equivalents, March 31, 2023 $ 6,157,149 $ 5,655,407 Supplementary Disclosures:

Cash paid during the years for:

Interest paid $ 33,120 $ 33,872
BIG BEAR LAKE RESORT ASSOCIATION, INC.

The notes to financial statements are an integral part of this statement. 6 BIG BEAR LAKE RESORT ASSOCIATION, INC.
dba VISIT BIG BEAR
Statement of Functional Expenses
For the Year Ended March 31, 2023
Admin Care for Big Bear Lodging Marketing TBID Admin TBID Events TBID Visitor
Center
Total Program
Services
Cost of goods sold 5,725 $ - $ - $ - $ - $ - $ - $ 5,725 $ TBID events - - - - - 701,203 - 701,203
Events 317,963 - - - - - - 317,963
Marketing expenses - - - 2,720,145 - - - 2,720,145
Public relations - - 110,127 119,318 - - - 229,445
Tourism - 109,775 - - 50,000 - - 159,775
Total Expenses 323,688 $ 109,775 $ 110,127 $ 2,839,463 $ 50,000 $ 701,203 $ - $ 4,134,256 $ Admin Care for Big Bear Lodging Marketing TBID Admin TBID Events TBID Visitor
Center
Total Supporting
Services
Visitor Center - management and general - $ - $ - $ - $ - $ - $ 427,461 $ 427,461 $ Professional services 12,259 - - - - - - 12,259
Finance and administration 423,767 - - - - - - 423,767
TBID collection fee - - - - 84,075 - - 84,075
Total Expenses 436,026 $ - $ - $ - $ 84,075 $ - $ 427,461 $ 947,562 $ Program Services
Supporting Services
The notes to financial statements are an integral part of this statement. 7 BIG BEAR LAKE RESORT ASSOCIATION, INC
dba VISIT BIG BEAR
Statement of Functional Expenses
For the Year Ended March 31, 2022
Admin Care for Big Bear Marketing TBID Admin TBID Events TBID Visitor
Center
Total Program
Services
Cost of goods sold 32,772 $ - $ - $ - $ - $ - $ 32,772 $ TBID events - - - - 530,372 - 530,372
Events 217,082 - - - - - 217,082
Marketing expenses - - 1,712,781 - - - 1,712,781
Public relations - - 85,723 - - - 85,723
Tourism - 178,853 - - - - 178,853
Total Expenses 249,854 $ 178,853 $ 1,798,504 $ - $ 530,372 $ - $ 2,757,583 $ Admin Care for Big Bear Marketing TBID Admin TBID Events TBID Visitor
Center
Total Supporting
Services
Visitor Center - management and general - $ - $ - $ - $ - $ 237,312 $ 237,312 $ Professional services 225,427 - - - - - 225,427
Finance and administration 598,533 - - - - - 598,533
TBID collection fee - - - 94,782 - - 94,782
Total Expenses 823,960 $ - $ - $ 94,782 $ - $ 237,312 $ 1,156,054 $ Supporting Services
Program Services
The notes to financial statements are an integral part of this statement. 8 BIG BEAR LAKE RESORT ASSOCIATION, INC.
dba VISIT BIG BEAR
Notes to Financial Statements
Years Ended March 31, 2023 and 2022
NOTE 1: ORGANIZATION BACKGROUND AND OPERATIONS
Big Bear Lake Resort Association, Inc. is a non-profit 501(c)(6) operation in Big Bear Lake, California, whose main purpose is to provide advertising for Big Bear Valley, a community comprised of Big Bear Lake, Big Bear City, Fawnskin, Sugarloaf and Baldwin Lake. It manages the Big Bear Lake Visitors Center, the Visitors Guide, as well as the BigBear.com website.

A majority of their funding comes from the Tourism Business Improvement District (TBID), as well as community partnerships and voluntary dues. TBID funds are managed by the entity and programs are implemented according to a designated written management district plan (The Plan), whereby they must provide annual reports to the City Council. An important note about TBID funds is that they cannot be used for government programs.

An elected Board of Directors makes most policy decisions and assists in directing operations in accordance with The Plan. A staff of about twelve individuals run all administrative functions, marketing, events and the Visitor Center office located at 40824 Big Bear Boulevard in Big Bear Lake, California.

NOTE 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
A. Basis of Accounting
The financial statements have been prepared on the income tax basis of accounting, which is the basis used for tax reporting purposes. Income tax basis of accounting differs from Generally Accepted Accounting Principles (GAAP), which is required by for all publicly traded and regulated companies. Big Bear Lake Resort Association is not contractually or otherwise required to issue GAAP financial statements; therefore, the income tax basis method has been chosen as the most reasonable format for this entity.

B. Revenue and Expense Recognition
In accordance with the income tax basis accounting, all revenues and expenses are recognized based on the timing of cash receipts and disbursements. As a result, revenues are recognized only when cash is received, and expenses are recognized only when cash is paid. This differs from GAAP, where revenue is recognized when earned, and expenses are recognized when incurred. As of March 31, 2023, there was one exception regarding a prepaid wage deposit in the amount of $47,000 paid to ADP Payroll Services.

C. Inventories
The Visitor Center maintains certain Inventories related primarily to gift items and Adventure Passes for access to US Forest Service lands. Inventories are priced at the lower of cost or net realizable value, with cost being determined on the first-in, first-out, basis.

D. Property and Equipment
Property and equipment are carried at cost. Big Bear Lake Resort Association computes depreciation on the tax basis using the 200% double declining balance over the following estimated useful lives:

Buildings - 39 years Improvements - 15-39 years
Equipment - 5 years Furniture and fixtures - 7 years
9 BIG BEAR LAKE RESORT ASSOCIATION, INC.
dba VISIT BIG BEAR
Notes to Financial Statements
Years Ended March 31, 2023 and 2022
NOTE 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Expenditures for major renewals and betterments that extend the useful lives of property and equipment are capitalized.

Expenditures for maintenance and repairs are charged to expense as paid. A summary of capital asset activity for the years ended March 31, 2023 and 2022 are as follows:

E. Net Assets
Net assets without donor restrictions – Net assets available for use in general operations and not subject to donor restrictions.

Net assets with donor restrictions – The Association reports contributions restricted by donors as increases in net assets without donor restrictions if the restrictions expire (that is, when a stipulated time restriction ends or purpose restriction is accomplished) in the reporting period in which the revenue is recognized. All other donor-restricted contributions are reported as increases in net assets with donor restrictions, depending on the nature of the Balance Balance
April 1, 2022 Additions Deletions March 31, 2023
Capital assets, not being depreciated
Land $ 486,726 $ - $ 486,726 - $
Total capital assets, not being depreciated 486,726 - - 486,726 Capital assets, being depreciated
Buildings 345,207 - - 345,207
Equipment 46,739 8,654 - 55,393
Furniture and Fixtures 37,378 690 - 38,068
Improvements 537,593 - - 537,593
Total capital assets, being depreciated 966,917 9,344 - 976,261 Less accumulated depreciation (117,882) (37,211) ( - 155,093) Total capital assets, being depreciated, net 849,035 (27,867) - 821,168 Total capital assets $ 1,335,761 $ (27,867) $ 1,307,894 - $ Balance Balance
April 1, 2021 Additions Deletions March 31, 2022
Capital assets, not being depreciated
Land $ 486,726 $ - $ 486,726 - $
Total capital assets, not being depreciated 486,726 - - 486,726 Capital assets, being depreciated
Buildings 345,207 - - 345,207
Equipment 39,066 7,673 - 46,739
Furniture and Fixtures 33,778 3,600 - 37,378
Improvements 537,593 - - 537,593
Total capital assets, being depreciated 955,644 11,273 - 966,917 Less accumulated depreciation (80,718) (37,164) ( - 117,882) Total capital assets, being depreciated, net 874,926 (25,891) - 849,035 Total capital assets $ 1,361,652 $ (25,891) $ 1,335,761 - $ 10 BIG BEAR LAKE RESORT ASSOCIATION, INC.
dba VISIT BIG BEAR
Notes to Financial Statements
Years Ended March 31, 2023 and 2022
NOTE 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) restrictions. When a restriction expires, net assets with donor restrictions are reclassified to net assets without donor restrictions and reported in the statement of activities as net assets released from restrictions. As of March 31, 2023 and 2022, the Association did not have any net assets subject to donor restrictions.

F. Income Taxes
No provision is made for income taxes as Big Bear Lake Resort Association is exempt from income taxation under 501(c)6.

G. Advertising and Marketing
Advertising and marketing expenses are charged to expense as paid. The advertising and marketing costs for the years ended March 31, 2023 and 2022 were $2,720,145 and $1,712,781 respectively, and are included in marketing program services expenses in the statement of functional expenses.

H. Functional Expenses
The costs of providing the various program and supporting services have been summarized on a functional basis in the statement of revenues, expenses, and other changes in net assets – income tax basis. The statement of functional expenses presents the natural classification detail of expenses by function. Accordingly, certain costs have been allocated among the program services and supporting services benefitted.

I. Use of Estimates
The preparation of financial statements in conformity with the income tax basis of accounting requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities, and disclosure of contingent assets and liabilities, at the dates of the financial statements and the reported amounts of revenues and expenses during the reporting periods. Actual results could differ from those estimates, and those differences could be material.

NOTE 3: LIQUIDITY AND AVAILABILITY
Financial assets available for general expenditures, that is, without donor or other restriction limiting their use, within one year of the balance sheet, is as follows. As part of the Association’s liquidity management plan, the Association invests in cash in excess of daily requirements in low-risk investments. As of March 31, 2023 and 2022, there were no deposits in investments.

March 31, 2023 March 31, 2022
Cash and cash equivalents 6,157,149 $ 5,655,407 $
Prepaid items 47,000 -
Inventories 68,940 32,921
Undeposited funds 5,364 24,209
$ 5,712,537 6,278,453 $
11 BIG BEAR LAKE RESORT ASSOCIATION, INC.
dba VISIT BIG BEAR
Notes to Financial Statements
Years Ended March 31, 2023 and 2022
NOTE 4: CONCENTRATION OF CREDIT RISK
The Association may be subject to credit risk on its cash. At March 31, 2023 and 2022, the Organization maintains its cash balances at two institutions. Accounts at the institutions are insured by FDIC, which covers up to $250,000 for substantially all depository accounts. At various times throughout the year, the balances in these accounts may be in excess of federally insured limits. Management believes the Association is not exposed to any significant credit risk on cash. At March 31, 2023 and 2022, the amount of uninsured cash balances at these institutions totaled $5,907,149, and $5,405,407, respectively.

NOTE 5: TBID FUNDING
A majority of revenue for Big Bear Lake Resort Association comes from Tourism Bureau Improvement District (TBID) Funds, which is a special assessment program designed to fund marketing activities. Currently, the City of Big Bear Lake assesses all lodging 3% and ticket sales of the ski resorts 2% on a quarterly basis and retains an administrative fee of 1%. Accordingly, Visit Big Bear recognizes gross revenue and records the administrative fee as a processing fee. Payments are made on a quarterly basis, and recognized when deposited. The funds are then appropriately used in accordance with a written management district, which contains documentation on assessment rates, collection, budget and activities to be funded. An annual report is required to the City Council as oversight on the use of TBID funds. No TBID funding shall be allowed to support government projects, diverted to a general fund or spent for any other purpose other than those specifically designated in the written plan.

NOTE 6: BORROWINGS
Long-term debt consists of the follow:

Loan payable to First Foundation Bank for 2018 construction of new Visitor Center Building:

March 31, 2023 March 31, 2022
Loans Payable 549,512 $ 562,562 $
Less Current Portion (13,847) (13,050)
Long-term debt, excluding current portion 535,665 $ 549,512 $ The loan payable is scheduled to be fully repaid in 2026 with a balloon payment upon expiration. Principal and interest are payable monthly at a rate of 5.95%. Future annual debt service requirements on the loan are as follows:

Principal Interest Total
$ 13,847 32,322$ $ 46,170
14,694 31,476 46,170
520,970 23,020 543,991
$ 549,512 86,818$ $ 636,331
2026
Year Ending March
2024
2025
12 BIG BEAR LAKE RESORT ASSOCIATION, INC.
dba VISIT BIG BEAR
Notes to Financial Statements
Years Ended March 31, 2023 and 2022
NOTE 7: DEFINED RETIREMENT PLAN CONTRIBUTIONS
Big Bear Lake Resort Association offers a defined contribution retirement plan covering all full-time employees.

Each year, participants may contribute up to 3 percent of pretax annual compensation, as defined in their 401(k)-plan agreement. Participants direct the investment of their contributions into various investment options offered by the retirement plan. Big Bear Lake Resort Association matches 100% of the first 3 percent that a participant contributes. The matching Company contribution is credited to each participant’s account.

During the fiscal year ended March 31 2023 and 2022, there was one employee enrolled in the defined 401(k) plan, and Big Bear Lake Resort Association contributed a total of $6,075 and $2,124 in matching contributions, respectively.

NOTE 8: SUBSEQUENT EVENTS
In compliance with ASC 885, “Subsequent Events,” the Association has evaluated subsequent events through September 28, 2023, the date the financial statements were available to be issued and, in the opinion of management, there were no subsequent events which needed to be disclosed. 13 ATTACHMENT 2
1611 E. Fourth Street, Suite 200
Santa Ana, CA 92701
(714) 569-1000
203 N. Brea Blvd, Suite 203
Brea, CA 92821
(714) 672-0022
21 Waterway Avenue, Suite 30089
The Woodlands, TX 77380
(936) 828-4587
2151 River Plaza Dr., Suite 150
Sacramento, CA 95833
(916) 503-9691
24422 Avenida de la Carlota, Suite 275
Laguna Hills, CA 92653
(949) 829-8299
www.lslcpas.com
September 28, 2023
To the Board of Directors
Big Bear Lake Resort Association, Inc. dba Visit Big Bear Big Bear Lake, California
We have audited the financial statements of the Big Bear Lake Resort Association, Inc. dba Visit Big Bear (Visit Big Bear) for the years ended March 31, 2023 and 2022. Professional standards require that we provide you with information about our responsibilities under generally accepted auditing standards as well as certain information related to the planned scope and timing of our audit. We have communicated such information in our letter to you dated August 9, 2023. Professional standards also require that we communicate to you the following information related to our audit.

Significant Audit Matters
Qualitative Aspects of Significant Accounting Practices Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by Visit Big Bear are described in the notes to the financial statements. No new accounting policies were adopted and the application of existing policies was not changed during fiscal years 2021-2022 and 2022-2023. We noted no transactions entered into by Visit Big Bear during the year for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in the proper period.

Accounting estimates are an integral part of the financial statements prepared by management and are based on management’s knowledge and experience about past and current events and assumptions about future events.

Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected.

The financial statement disclosures are neutral, consistent, and clear.

Significant or Unusual Transactions
Management is responsible for the policies and practices used to account for significant or unusual transactions.

No significant unusual transactions have occurred during fiscal year 2022-2023 or fiscal year 2021-2022.

Difficulties Encountered in Performing the Audit
We encountered no significant difficulties in dealing with management in performing and completing our audit.

To the Board of Directors
Big Bear Lake Resort Association, Inc.

Big Bear Lake, California
Corrected and Uncorrected Misstatements
Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are trivial, and communicate them to the appropriate level of management. We are pleased to report that no such misstatements were identified during the course of our audit.

Disagreements with Management
For purposes of this letter, a disagreement with management is a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditor’s report. We are pleased to report that no such disagreements arose during the course of our audit.

Management Representations
We have requested certain representations from management that are included in the management representation letter dated September 28, 2023.

Management Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a “second opinion” on certain situations. If a consultation involves application of an accounting principle to Visit Big Bear’s financial statements or a determination of the type of auditor’s opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants.

Other Audit Findings or Issues
We generally discuss a variety of matters, including the significant events or transactions that occurred during the year, business conditions affecting Visit Big Bear and business plans and strategies that may affect the risks of material misstatements, the application of accounting principles and auditing standards, with management each year prior to retention as Visit Big Bear’s auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention.

Restriction on Use
This information is intended solely for the use of the Board of Directors and management of Visit Big Bear and is not intended to be, and should not be, used by anyone other than these specified parties.

Very truly yours,
Brea, California

Big Bear Lake City CouncilNovember 8, 2023

Big Bear Lake City Council
November 8, 2023