Agenda packet — Big Bear Lake City Council, April 10, 2024

CITY COUNCIL REGULAR MEETING AGENDA
APRIL 10, 2024
Closed Session: 4:30 p.m., ECR, Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, CA 92315 Open Session: 5:00 p.m., Hofert Hall, Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, CA 92315

COUNCILMEMBERS

MAYOR PERRI MELNICK

MAYOR PRO TEM KENDI SEGOVIA

COUNCILMEMBER RICK HERRICK

COUNCILMEMBER RANDALL PUTZ

CITY STAFF

CITY MANAGER ERIK SUND

ASSISTANT CITY MANAGER/CITY CLERK ERICA STEPHENSON

CITY ATTORNEY STEPHEN DEITSCH
If members of the public cannot attend the meeting, the City encourages the public to submit written public communications about any item on this meeting agenda, or about any subject matter within the jurisdiction of the City, to the City Clerk either in person, via mail or by email at [email protected]. If your comment is related to a specific Agenda item, please identify the Agenda item in the header of your letter or the subject line of your email. All written communications received by the City Clerk prior to the meeting will be distributed to the City Council prior to the start of the meeting, however, the public is encouraged to submit comments by 8:00 am on the day of the meeting to ensure adequate time for Council review and consideration.

OPEN SESSION – 4:30 P.M.

CALL TO ORDER

ROLL CALL
CLOSED SESSION COMMUNICATIONS - Any member of the public is entitled to speak on Closed Session Agenda items. If you wish to address any other items listed on the agenda, you must do so during Open Session.

DECLARATION OF CLOSED SESSION ITEMS

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Gov. Code Section 54956.8 Property: 40277 Big Bear Boulevard, APN:0307-184-10
Link to Google Map: https://maps.app.goo.gl/WAtSCnpPPfzP6oR28 City Negotiator: City Manager Erik Sund
Negotiating Party: David Kruk, Go Vector One LLC
Under Negotiation: Price & Terms of Payment

CITY COUNCIL AGENDA
APRIL 10, 2024 - Page 2

2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Gov. Code Section 54956.8 Property: 844 Tulip Lane, APN:0307-111-06
Link to Google Map: https://maps.app.goo.gl/DP65dVrhyK2J2cE16 City Negotiator: City Manager Erik Sund
Negotiating Party: Shahin, R & P Family Trust
Under Negotiation: Price & Terms of Payment

RECESS TO CLOSED SESSION
RECONVENE OPEN SESSION – 5:00 P.M.

PLEDGE OF ALLEGIANCE

MOMENT OF SILENCE
EVENT CALENDAR FOR THE PERFORMING ARTS CENTER - For tickets please contact the box office at (909) 866-4970 or visit www.citybigbearlake.com • Big Bear High School presents The Addams Family on April 26, 27, May 3, 4 at 7:00pm and April 27, 28 and May 4 at 2:00pm.

PRESENTATIONS
• Presentation of a Proclamation to Interim Associate Network Officer Hillary Steenson-Ray from the San Bernardino County Children’s Network Declaring April 2024 as Child Abuse Prevention Month. • Introduction of new employee – Monica Molina-Connolly, Executive Assistant – Management Services Department.
• Presentation from Assistant City Manager Sean Sullivan providing an overview of the Castle Rock Trailhead Parking Lot Project.

RESULTS OF CLOSED SESSION

CITY STAFF ANNOUNCEMENTS IN RESPONSE TO PUBLIC COMMENTS MADE AT THE 03/13/2024 CITY COUNCIL MEETING
PUBLIC COMMUNICATIONS (PART 1) - At this time, general Public comment is permitted only on consent calendar items and other matters not listed on the posted agenda that are within the subject matter and jurisdiction of the City. Public comment on specific items listed on the posted agenda, such as public hearing & discussion or action items, will be taken later in the meeting when the item is called for discussion. When addressing the City Council, please keep the following in mind; State law prohibits the City Council from taking any action on items not listed on the agenda. Therefore, the City Council is prevented from engaging in discussion or deliberation regarding the public’s comments or inquires on non-agendized topics, although the City Council and/or City staff can make brief statements related to a public comment. Each speaker has a 3 minute maximum time limit subject to adjustment at the discretion of the Presiding Officer. To allow City Council sufficient time to address agendized City business, if Public Communications Part 1 exceeds one hour, the remaining public speakers will be allowed to provide public comments during Public Communications Part 2. Participants cannot cede their speaking time to another person. To help ensure a respectful and efficient meeting, please address the Council directly, not the audience, and refrain from disruptive comments and applause. We appreciate your attendance and your participation in our local government proceedings.

CITY COUNCIL AGENDA
APRIL 10, 2024 - Page 3

1. CONSENT CALENDAR

1.1 APPROVE DEMANDS – CHECK ISSUE DATE 03/01/24 THROUGH 03/28/24 IN THE AMOUNT OF $1,532,288.82 AND THE FEBRUARY 2024 TREASURER’S REPORT

1.2 APPROVAL OF MEETING MINUTES FROM THE FEBRUARY 29, 2024 SPECIAL

MEETING OF CITY COUNCIL

1.3 RESOLUTION ACCEPTING THE PUBLIC IMPROVEMENTS RELATED TO TRACT MAP NO. 18580
Staff’s recommendation: Adopt a Resolution Accepting the Public Improvements for Tract Map No. 18580, the Pines Subdivision, and Authorizing the Release of the Performance Bond.

1.4 RESOLUTION ORDERING THE PREPARATION OF AN ENGINEER’S REPORT

AND RESOLUTION OF INTENT TO LEVY AND COLLECT ASSESSMENTS WITHIN THE VILLAGE MAINTENANCE ASSESSMENT DISTRICT NO. 1-92 Staff’s recommendation: Adopt a Resolution Ordering the Preparation of an Engineer’s Report for Village Maintenance Assessment District No. 1-92; and a Resolution of Intent to Levy and Collect Assessments within the Village Maintenance Assessment District No. 1-92.

1.5 AUTHORIZATION OF BID SOLICITATIONS FOR UPCOMING CAPITAL

IMPROVEMENT PROJECTS
Staff’s recommendation: Authorize staff to proceed with bid solicitations for the following Capital Improvement Projects: Annual Street Rehabilitation Project, and the Castle Rock Trailhead Parking Lot Project and find the applicable projects exempt from the California Environmental Quality Act (CEQA).

ITEMS REMOVED FROM THE CONSENT CALENDAR
PUBLIC COMMUNICATIONS (PART 2)

2. COMMENTS, ANNOUNCEMENTS & ADDITIONAL CITY BUSINESS
• CITY CLERK, CITY ATTORNEY & CITY MANAGER COMMENTS
• COUNCILMEMBER BOARD/COMMITTEE REPORTS & COMMENTS

ADJOURNMENT

TENTATIVE ITEMS TO BE CONSIDERED AT A FUTURE PUBLIC MEETING FY 24/25 Budget Workshop – May 8, 2024
FY 24/25 Budget Adoption– June 12, 2024
Resolution Calling the November 2024 Election – June 12, 2024

CITY COUNCIL AGENDA
APRIL 10, 2024 - Page 4

DECLARATION OF POSTING
I hereby certify under penalty of perjury, under the laws of the State of California, that the foregoing agenda was posted in accordance with the applicable legal requirements. Dated this 4th day of April 2024.

Erica Stephenson, City Clerk

The City of Big Bear Lake wishes to make all of its public meetings accessible to the public. If you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (909) 866-5831. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

CITY OF BIG BEAR LAKE
April 10, 2024
City Council Meeting
Consent Calendar
Reports
Check# Vendor/Employee Date Amount
90238 San Bernardino County Sheriff's Dept 03/07/24 58,678.96 90239 San Bernardino County Weights & Measures 03/07/24 961.00 90240 City of Big Bear Lake 03/07/24 13.95
90241 City of Big Bear Lake Dept of Water & Power 03/07/24 102,874.70 90242 Bear Valley Mutual Water Co 03/07/24 287.50
90244 Big Bear Disposal Inc 03/07/24 516.91
90245 Clifford Fowler 03/07/24 34,340.70
90246 BlackHole Technologies Inc 03/07/24 1,969.78
90247 BlueTarp Financial, Inc. 03/07/24 1,559.71
90248 Brishan Inc. 03/07/24 3,878.22
90249 Butchers Blocks & Building Materials 03/07/24 472.89 90250 Cintas Corporation 03/07/24 2,033.94
90251 Crafco Inc. 03/07/24 1,616.25
90253 Cutting Edge Supply 03/07/24 14,118.26
90254 Lumber City Corp. 03/07/24 171.49
90255 Frontier Communications 03/07/24 201.26
90256 Geiger Supply, Inc. 03/07/24 13.71
90257 Grainger Inc. 03/07/24 58.88
90258 Mission Linen Supply Inc. 03/07/24 1,065.23
90259 Motive Energy 03/07/24 600.00
90260 Randy Spitz 03/07/24 41.00
90261 Mountain Water Co 03/07/24 112.00
90262 Orkin Pest Control 03/07/24 144.99
90263 Quill Corporation 03/07/24 188.07
90264 Quinn Company 03/07/24 348.52
90265 RDO Equipment Co 03/07/24 2,801.53
90266 Timothy Richard Jr. 03/07/24 25.00
90267 ROW Traffic Safety, Inc. 03/07/24 5,943.25
90268 Sierra Aggregate Co 03/07/24 3,282.42
90269 Underground Service Alert Inc. 03/07/24 145.68
90270 United Rentals (North America), Inc 03/07/24 4,592.31 90275 Espyr 03/07/24 204.60
90281 TASC Client Invoices 03/07/24 88.35
90284 California State Controller's Office 03/14/24 3,600.00 90285 San Bernardino County Sheriff's Dept 03/14/24 490,901.00 90286 City of Big Bear Lake Dept of Water & Power 03/14/24 192.25 90288 A Performance Towing Inc 03/14/24 7,500.00
90289 ArchiveSocial, Inc. 03/14/24 2,995.00
90290 Autozone Investment Corporation 03/14/24 7.26
90292 Big Bear Disposal Inc 03/14/24 261,786.57
90293 Best Best & Krieger LLP 03/14/24 34,378.64
90294 Birtcher Anderson & Davis Assoc Inc. 03/14/24 9,167.00 90296 Butchers Blocks & Building Materials 03/14/24 632.42 90297 Bear Valley Electric 03/14/24 14,168.67
90298 Bear Valley Printing Inc 03/14/24 56.83
90299 Bear Valley Tree Care, Inc. 03/14/24 2,193.75
90300 Execucom 03/14/24 2,527.97
90301 Chargepoint Inc 03/14/24 5,457.79
90302 Cintas Corporation 03/14/24 381.44
90303 Steve Hines LLC 03/14/24 2,066.67
City of Big Bear Lake
Checks Issued 03/01/2024 ‐ 03/28/2024
Item 1.1
Check# Vendor/Employee Date Amount
City of Big Bear Lake
Checks Issued 03/01/2024 ‐ 03/28/2024
90304 Crafco Inc. 03/14/24 1,616.25
90305 Frontier Communications 03/14/24 77.51
90306 Gibson Transportation Consulting, Inc. 03/14/24 1,475.00 90307 Inland Lighting Supplies, Inc 03/14/24 1,552.06
90308 Intelesys One, Inc. 03/14/24 10,576.38
90309 KOA Corporation 03/14/24 7,500.00
90310 Lynn Merrill And Associates, Inc. 03/14/24 277.23 90311 Merrell Johnson Engineering Inc 03/14/24 17,313.50 90312 Mission Linen Supply Inc. 03/14/24 1,042.84
90313 Nielsen Merksamer Parrinello Gross & Leoni, LLP 03/14/24 16,795.81 90314 Orkin Pest Control 03/14/24 217.99
90315 Parkhouse Tire, Inc. 03/14/24 1,621.63
90316 Romans Construction Corp. 03/14/24 2,850.00
90317 Roy Allan Slurry Seal Inc 03/14/24 3,424.80
90318 Emily Baker 03/14/24 3,187.50
90319 CAT Tracking Inc. 03/14/24 8,377.47
90320 Twin Bear Equipment Rental, Inc. 03/14/24 108.90
90321 United Rentals (North America), Inc 03/14/24 631.68 90322 Valero Marketing & Supply Co 03/14/24 214.96
90323 Waxie Sanitary Supply Inc. 03/14/24 6,575.49
90327 City of Big Bear Lake Dept of Water & Power 03/21/24 2,081.51 90328 All Protection Alarm 03/21/24 132.84
90330 Best Best & Krieger LLP 03/21/24 41,325.16
90331 Belson Outdoors, Inc. 03/21/24 1,824.21
90332 Butchers Blocks & Building Materials 03/21/24 118.68 90333 Bear Valley Electric 03/21/24 16,474.52
90334 Charter Communications Holdings, LLC 03/21/24 3,237.33 90335 Crafco Inc. 03/21/24 4,848.75
90336 Dapeer Rosenblit & Litvak LLP 03/21/24 5,918.09
90337 Lumber City Corp. 03/21/24 54.21
90338 DKS Associates 03/21/24 276.77
90340 Fisher Integrated, Inc. 03/21/24 1,200.00
90341 Frontier Communications 03/21/24 2,320.16
90342 Galls Parent Holdings, LLC 03/21/24 563.92
90343 GoGov, Inc. 03/21/24 3,920.00
90344 Haaker Equipment Co. Inc. 03/21/24 4,615.97
90345 Hinderliter de Lamas & Assoc Inc. 03/21/24 1,375.06 90346 Inland Kubota, Inc 03/21/24 136.27
90347 Intelesys One, Inc. 03/21/24 10,090.67
90348 MTS Partners Inc 03/21/24 91.60
90349 LEOCO Fence Company 03/21/24 199.09
90350 Mission Linen Supply Inc. 03/21/24 1,881.67
90351 Mobile Occupational Services, Inc. 03/21/24 325.00 90352 Moonridge Fuelstop 03/21/24 219.55
90353 Carol Mulvihill 03/21/24 776.88
90354 Orkin Pest Control 03/21/24 512.98
90355 Emergency Roadside Service Inc 03/21/24 5,775.00
90356 Nestle Waters North America 03/21/24 1,058.63
90357 ROW Traffic Safety, Inc. 03/21/24 6,600.00
90358 Rochester Midland Corporation 03/21/24 611.64
Check# Vendor/Employee Date Amount
City of Big Bear Lake
Checks Issued 03/01/2024 ‐ 03/28/2024
90361 Staples Business Credit 03/21/24 291.02
90363 Triple Crown Products, Inc. 03/21/24 349.99
90364 Volvo Construction Equipment Inc. 03/21/24 75,425.00 90365 Vulcan Materials Company Inc. 03/21/24 2,851.86
90366 Waxie Sanitary Supply Inc. 03/21/24 6,713.64
90367 Willdan Engineering Inc 03/21/24 32,047.50
90368 Wincan LLC 03/21/24 1,500.00
90370 US Bank Corporate Payment Systems 03/21/24 22,851.03 90371 San Bernardino County Vehicle Svcs Dept 03/28/24 20,520.41 90372 All Protection Alarm 03/28/24 1,528.56
90373 Big Bear Chamber of Commerce 03/28/24 177.37
90374 PSG BXN Purchaser Inc 03/28/24 22,500.00
90375 Bear Valley Electric 03/28/24 1,801.98
90376 CALED 03/28/24 120.00
90377 Charter Communications Holdings, LLC 03/28/24 604.06 90379 Cintas Corporation 03/28/24 254.30
90380 Data Pro Mapping Solutions, LLC 03/28/24 490.00
90382 Environmental Remedies Inc 03/28/24 1,950.00
90383 Environmental Systems Research Institute, Inc. 03/28/24 708.34 90384 Extra Space Management Inc 03/28/24 991.00
90385 Intelesys One, Inc. 03/28/24 1,009.00
90386 Jacob Green & Associates Inc 03/28/24 3,937.50
90387 Marlin Business Bank 03/28/24 1,616.02
90388 Mojave Desert & Mountain 03/28/24 3,959.00
90389 Mountain Trophy & Pro Shop 03/28/24 25.86
90390 Quill Corporation 03/28/24 393.04
90391 Ring Central 03/28/24 2,650.58
90392 Romans Construction Corp. 03/28/24 7,491.45
90393 Roy Allan Slurry Seal Inc 03/28/24 41.80
ACH AccuSource, Inc. 03/14/24 292.23
ACH Gary Payne 03/28/24 220.00
ACH Phase II Systems 03/14/24 29,406.00
ACH Phase II Systems 03/20/24 2,202.80
1,532,288.82
Check# Vendor/Employee Transaction Amount
City Council 4110
90370 US Bank Corporate Payment Systems City/County Conference Expense/Council Provisions 03/21/24 1,665.81 City Council Total 1,665.81
City Manager 4120
90370 US Bank Corporate Payment Systems City Manager Conference Expense/Digital Subscriptions/Meeting Exp 03/21/24 1,451.84 90376 CALED CALED Annual Membership 03/28/24 120.00
City Manager Total 1,571.84
City Clerk 4130
90238 San Bernardino County Sheriff's Dept Signature Event Expense ‐ Halloween in the Village 03/07/24 955.70 90293 Best Best & Krieger LLP PRA Services ‐ Jan 2024 03/14/24 13,043.20 90330 Best Best & Krieger LLP PRA Services ‐ Dec 2023 03/21/24 8,870.40 90363 Triple Crown Products, Inc. City Logo Apparel 03/21/24 349.99 90370 US Bank Corporate Payment Systems Office Supplies/CA Association PIO Annual Membership 03/21/24 526.73 90380 Data Pro Mapping Solutions, LLC Beautify Big Bear Lake GIS Mapping 03/28/24 490.00 90389 Mountain Trophy & Pro Shop Slider Name Plate 03/28/24 25.86 City Clerk Total 24,261.88
Finance 4140
90242 Bear Valley Mutual Water Co Annual Service Fee 03/07/24 287.5090284 California State Controller's Office Annual Street Report FY23 03/14/24 3,600.00 90345 Hinderliter de Lamas & Assoc Inc. Professional Services 03/21/24 1,375.06 90361 Staples Business Credit Office Supplies 03/21/24 65.6790370 US Bank Corporate Payment Systems GFOA Annual Membership/Financial Reporting Publication 03/21/24 349.00 Finance Services Total 5,677.23
Human Resources 4150
90266 Timothy Richard Jr. Recruitment Expense 03/07/24 25.00 90275 Espyr EAP Services 03/07/24 204.6090281 TASC Client Invoices Administrative Fees 03/07/24 88.35 90351 Mobile Occupational Services, Inc. Supervisor Training Course 03/21/24 325.00 90361 Staples Business Credit Office Supplies 03/21/24 225.35 90370 US Bank Corporate Payment Systems Conference Expenses/Employee Appreciation/Recruitment Exp/Office Supplies 03/21/24 4,338.84 ACH AccuSource, Inc. Recruitment Expense 03/14/24 292.23 ACH Phase II Systems Annual PARS Contribution 03/14/24 29,406.00 ACH Phase II Systems PARS Administrative Fees 03/20/24 2,202.80 Human Resources Total 37,108.17
Expenditure By Department
Checks Issued 03/01/2024 ‐ 03/28/2024
City of Big Bear Lake
Check# Vendor/Employee Transaction Amount
Expenditure By Department
Checks Issued 03/01/2024 ‐ 03/28/2024
City of Big Bear Lake
City Attorney 4170
90293 Best Best & Krieger LLP Professional Legal Services ‐ Jan 2024 03/14/24 21,335.44 90313 Nielsen Merksamer Parrinello Gross & Leoni, LLP Professional Legal Services ‐ 4‐months 03/14/24 16,795.81 90330 Best Best & Krieger LLP Professional Legal Services ‐ Dec 2023 03/21/24 32,454.76 90336 Dapeer Rosenblit & Litvak LLP Professional Legal Services ‐ 2‐months 03/21/24 5,918.09 City Attorney Total 76,504.10
Traffic Safety 4230
90333 Bear Valley Electric Electricity Usage 03/21/24 556.87 90375 Bear Valley Electric Electricity Usage 03/28/24 400.37 Traffic Safety Total 957.24
Law Enforcement 4250
90238 San Bernardino County Sheriff's Dept Quarterly Expenses & OT 03/07/24 57,340.98 90238 San Bernardino County Sheriff's Dept Special Event OT Charges 03/07/24 382.28 90285 San Bernardino County Sheriff's Dept Monthly Sheriff Contract 03/14/24 490,901.00 Law Enforcement Total 548,624.26
Animal Regulation 4260
90262 Orkin Pest Control Pest Control Services 03/07/24 144.99 90354 Orkin Pest Control Pest Control Services 03/21/24 125.00 Animal Regulation Total 269.99
Engineering 4310
90306 Gibson Transportation Consulting, Inc. Professional Services 03/14/24 1,475.00 90311 Merrell Johnson Engineering Inc Professional Services 03/14/24 8,620.00 90318 Emily Baker Professional Services 03/14/24 3,187.50 90371 San Bernardino County Vehicle Svcs Dept Fuel Charges 03/28/24 427.41 90386 Jacob Green & Associates Inc Professional Services 03/28/24 3,937.50 Engineering Total 17,647.41
Street Maintenance & Snow Removal 4320
90240 City of Big Bear Lake Provisions Snow Operations 03/07/24 13.95 90244 Big Bear Disposal Inc Trash Bin Rentals 03/07/24 516.91 90245 Clifford Fowler Snow Removal Expense 03/07/24 34,340.7090246 BlackHole Technologies Inc GPS Monthly Services 03/07/24 1,969.78 90247 BlueTarp Financial, Inc. Materials/Supplies 03/07/24 1,159.71 90248 Brishan Inc. Materials/Supplies 03/07/24 3,878.2290249 Butchers Blocks & Building Materials Materials/Supplies 03/07/24 345.84 90250 Cintas Corporation First Aid Supplies 03/07/24 754.80 90251 Crafco Inc. Materials/Supplies 03/07/24 1,616.2590253 Cutting Edge Supply Snow Removal Expense 03/07/24 14,118.26 90254 Lumber City Corp. Materials/Supplies 03/07/24 137.99 90258 Mission Linen Supply Inc. Uniform Laundry Service 03/07/24 743.60 Check# Vendor/Employee Transaction Amount
Expenditure By Department
Checks Issued 03/01/2024 ‐ 03/28/2024
City of Big Bear Lake
90264 Quinn Company Snow Removal Expense 03/07/24 348.5290267 ROW Traffic Safety, Inc. Sign Posts 03/07/24 3,372.33 90268 Sierra Aggregate Co Snow Removal Expense 03/07/24 3,282.4290270 United Rentals (North America), Inc Equipment Rental 03/07/24 4,592.3190288 A Performance Towing Inc Tow Truck Standby 03/14/24 7,500.00 90290 Autozone Investment Corporation Materials/Supplies 03/14/24 7.26 90296 Butchers Blocks & Building Materials Materials/Supplies 03/14/24 20.77 90298 Bear Valley Printing Inc Street Signs 03/14/24 56.8390300 Execucom After‐hours Call Service 03/14/24 1,263.99 90304 Crafco Inc. Materials/Supplies 03/14/24 1,616.2590312 Mission Linen Supply Inc. Uniform Laundry Service 03/14/24 725.69 90321 United Rentals (North America), Inc Snow Removal Expense 03/14/24 631.68 90322 Valero Marketing & Supply Co Fuel Charges 03/14/24 214.96 90323 Waxie Sanitary Supply Inc. Janitorial Supplies 03/14/24 1,643.8790331 Belson Outdoors, Inc. Materials/Supplies 03/21/24 1,824.2190332 Butchers Blocks & Building Materials Materials/Supplies 03/21/24 62.32 90335 Crafco Inc. Materials/Supplies 03/21/24 4,848.7590346 Inland Kubota, Inc Snow Removal Expense 03/21/24 136.27 90350 Mission Linen Supply Inc. Uniform Laundry Service 03/21/24 1,396.76 90352 Moonridge Fuelstop Fuel Charges ‐ Snow 03/21/24 219.55 90354 Orkin Pest Control Pest Control Services 03/21/24 143.99 90355 Emergency Roadside Service Inc Emergency Towing Services 03/21/24 5,775.00 90356 Nestle Waters North America Drinking Water 03/21/24 529.31 90357 ROW Traffic Safety, Inc. Winter Message Board Rental 03/21/24 6,600.00 90358 Rochester Midland Corporation Janitorial Supplies 03/21/24 152.9190364 Volvo Construction Equipment Inc. Snow Removal Expense 03/21/24 75,425.00 90365 Vulcan Materials Company Inc. Materials/Supplies 03/21/24 2,851.8690366 Waxie Sanitary Supply Inc. Janitorial Supplies 03/21/24 1,678.4190370 US Bank Corporate Payment Systems Provisions Snow Operations/Materials & Supplies/Fuel Charges/Office Supplies 03/21/24 11,879.21 90371 San Bernardino County Vehicle Svcs Dept Fuel Charges 03/28/24 12,384.44 90377 Charter Communications Holdings, LLC Cable Service 03/28/24 94.1290379 Cintas Corporation AED Lease 03/28/24 127.1690384 Extra Space Management Inc Storage Rental Spaces 03/28/24 991.00 PW: Street Maintenance & Snow Removal Total 211,993.16
Vehicle Maintenance 4325
90257 Grainger Inc. Vehicle Repair Parts 03/07/24 58.88 90258 Mission Linen Supply Inc. Uniform Laundry Service 03/07/24 46.48 90265 RDO Equipment Co Vehicle Repair Parts 03/07/24 2,801.53 90312 Mission Linen Supply Inc. Uniform Laundry Service 03/14/24 45.36 90315 Parkhouse Tire, Inc. Tires 03/14/24 1,621.63
90327 City of Big Bear Lake Dept of Water & Power Water Usage 03/21/24 237.03 90333 Bear Valley Electric Electricity Usage 03/21/24 34.22 90350 Mission Linen Supply Inc. Uniform Laundry Service 03/21/24 87.30 PW: Vehicle Maintenance Total 4,932.43
Check# Vendor/Employee Transaction Amount
Expenditure By Department
Checks Issued 03/01/2024 ‐ 03/28/2024
City of Big Bear Lake
Street Lighting 4330
90297 Bear Valley Electric Electricity Usage 03/14/24 6,662.06 90333 Bear Valley Electric Electricity Usage 03/21/24 395.58 90375 Bear Valley Electric Electricity Usage 03/28/24 929.25 PW: Street Lighting Total 7,986.89
Parking Lots / Chamber Building 4335
90296 Butchers Blocks & Building Materials Materials/Supplies 03/14/24 10.06 90297 Bear Valley Electric Electricity Usage 03/14/24 1,967.16 90301 Chargepoint Inc EV Charging Stations Annual Service Contract 03/14/24 5,457.79 90307 Inland Lighting Supplies, Inc Light Bulbs 03/14/24 776.03 90323 Waxie Sanitary Supply Inc. Janitorial Supplies 03/14/24 1,643.87 90327 City of Big Bear Lake Dept of Water & Power Water Usage 03/21/24 469.87 90333 Bear Valley Electric Electricity Usage 03/21/24 1,279.57 90334 Charter Communications Holdings, LLC Security Camera Internet Service 03/21/24 239.96 90354 Orkin Pest Control Pest Control Services 03/21/24 243.99 90358 Rochester Midland Corporation Janitorial Supplies 03/21/24 152.9190366 Waxie Sanitary Supply Inc. Janitorial Supplies 03/21/24 1,678.4190372 All Protection Alarm Alarm Monitoring 03/28/24 192.3090373 Big Bear Chamber of Commerce Natural Gas Usage 03/28/24 177.37 90375 Bear Valley Electric Electricity Usage 03/28/24 141.75 PW: Parking Lots/Chamber Total 14,431.04
Planning 4410
90263 Quill Corporation Office Supplies 03/07/24 188.0790338 DKS Associates Professional Services 03/21/24 276.77 90367 Willdan Engineering Inc Professional Services 03/21/24 1,680.00 90370 US Bank Corporate Payment Systems Office Supplies 03/21/24 44.34 90374 PSG BXN Purchaser Inc Economic Development Package 03/28/24 22,500.00 Planning Total 24,689.18
Planning Commission 4411
90370 US Bank Corporate Payment Systems League Conference Expense 03/21/24 675.00 Planning Commission Total 675.00
Neighborhood Preservation & Code Compliance 4415
90342 Galls Parent Holdings, LLC Code Officer Uniform 03/21/24 563.92 90370 US Bank Corporate Payment Systems Vacation Rental Mailers/CACEO Annual Membership 03/21/24 252.60 90371 San Bernardino County Vehicle Svcs Dept Fuel Charges 03/28/24 1,155.03 Neighborhood Preservation & Code Compliance Total 1,971.55 Check# Vendor/Employee Transaction Amount
Expenditure By Department
Checks Issued 03/01/2024 ‐ 03/28/2024
City of Big Bear Lake
Building & Safety 4430
90367 Willdan Engineering Inc Professional Services 03/21/24 30,367.50 90371 San Bernardino County Vehicle Svcs Dept Fuel Charges 03/28/24 285.60 Building & Safety Total 30,653.10
City Parks & Trails 4625
90249 Butchers Blocks & Building Materials Materials/Supplies 03/07/24 80.32 90286 City of Big Bear Lake Dept of Water & Power Water Usage 03/14/24 192.25 90297 Bear Valley Electric Electricity Usage 03/14/24 830.72 90307 Inland Lighting Supplies, Inc Light Bulbs 03/14/24 776.03 90323 Waxie Sanitary Supply Inc. Janitorial Supplies 03/14/24 1,643.87 90327 City of Big Bear Lake Dept of Water & Power Water Usage 03/21/24 688.97 90333 Bear Valley Electric Electricity Usage 03/21/24 2,734.17 90334 Charter Communications Holdings, LLC Security Camera Internet Service 03/21/24 409.94 90349 LEOCO Fence Company Materials/Supplies 03/21/24 199.09 90358 Rochester Midland Corporation Janitorial Supplies 03/21/24 152.91 90366 Waxie Sanitary Supply Inc. Janitorial Supplies 03/21/24 1,678.4190372 All Protection Alarm Alarm Monitoring 03/28/24 96.15 90375 Bear Valley Electric Electricity Usage 03/28/24 330.61 City Parks & Trails Total 9,813.44
General Government 4800
90250 Cintas Corporation First Aid Supplies 03/07/24 524.3490260 Randy Spitz Meeting Supplies 03/07/24 41.00 90261 Mountain Water Co Water Dispense Rental & Water 03/07/24 112.00 90353 Carol Mulvihill Donated Painting Framing Reimbursement 03/21/24 776.88 90370 US Bank Corporate Payment Systems Office Supplies/Postage 03/21/24 259.21 90390 Quill Corporation Office Supplies 03/28/24 393.04 General Government Total 2,106.47
Information Technology 4810
90289 ArchiveSocial, Inc. Annual Social Media Archiving Subscription 03/14/24 2,995.00 90303 Steve Hines LLC Annual Laserfiche Cloud Subscription 03/14/24 2,066.6790305 Frontier Communications Telephone Service 03/14/24 77.5190308 Intelesys One, Inc. Monthly IT Services 03/14/24 10,576.38 90334 Charter Communications Holdings, LLC High Speed Internet 03/21/24 2,467.45 90340 Fisher Integrated, Inc. Video Streaming 03/21/24 1,200.00 90341 Frontier Communications Telephone Service 03/21/24 1,866.2390343 GoGov, Inc. GOGov Annual Subscription 03/21/24 3,920.00 90347 Intelesys One, Inc. Laserfiche Migration 03/21/24 10,090.67 90348 MTS Partners Inc Toner 03/21/24 91.60
90370 US Bank Corporate Payment Systems Professional Platforms/IT Supplies 03/21/24 1,068.0190377 Charter Communications Holdings, LLC Circuit & RingCentral Installation Services 03/28/24 509.94 90383 Environmental Systems Research Institute, Inc. Annual ArcGIS Software Subscription 03/28/24 708.34 Check# Vendor/Employee Transaction Amount
Expenditure By Department
Checks Issued 03/01/2024 ‐ 03/28/2024
City of Big Bear Lake
90385 Intelesys One, Inc. Computer Equipment 03/28/24 1,009.0090387 Marlin Business Bank Copier Lease 03/28/24 1,616.0290391 Ring Central Communication Services 03/28/24 2,650.58 Technology Services Total 42,913.40
Civic Center 4820
90249 Butchers Blocks & Building Materials Materials/Supplies 03/07/24 46.73 90254 Lumber City Corp. Materials/Supplies 03/07/24 33.50 90256 Geiger Supply, Inc. Janitorial Supplies 03/07/24 13.71 90258 Mission Linen Supply Inc. Uniform Laundry Service 03/07/24 65.07 90259 Motive Energy Display Screen Maintenance 03/07/24 600.00 90296 Butchers Blocks & Building Materials Materials/Supplies 03/14/24 81.07 90302 Cintas Corporation AED Lease 03/14/24 381.44
90312 Mission Linen Supply Inc. Uniform Laundry Service 03/14/24 63.50 90314 Orkin Pest Control Pest Control Services 03/14/24 217.99 90320 Twin Bear Equipment Rental, Inc. Materials/Supplies 03/14/24 108.90 90323 Waxie Sanitary Supply Inc. Janitorial Supplies 03/14/24 1,643.88 90327 City of Big Bear Lake Dept of Water & Power Water Usage 03/21/24 373.80 90332 Butchers Blocks & Building Materials Materials/Supplies 03/21/24 42.41 90334 Charter Communications Holdings, LLC Security Camera Internet Service 03/21/24 119.9890337 Lumber City Corp. Materials/Supplies 03/21/24 54.21 90350 Mission Linen Supply Inc. Uniform Laundry Service 03/21/24 122.21 90358 Rochester Midland Corporation Janitorial Supplies 03/21/24 152.91 90366 Waxie Sanitary Supply Inc. Janitorial Supplies 03/21/24 1,678.4190371 San Bernardino County Vehicle Svcs Dept Fuel Charges 03/28/24 3,696.82 90372 All Protection Alarm Alarm Monitoring 03/28/24 923.70 Civic Center Total 10,420.24
PAC Operations & Maintenance 4821
90328 All Protection Alarm Alarm Monitoring 03/21/24 132.84 90332 Butchers Blocks & Building Materials Materials/Supplies 03/21/24 13.95 90372 All Protection Alarm Alarm Monitoring 03/28/24 316.41 ACH Gary Payne Theatre Maintenance & Support 03/28/24 220.00 PAC Operations & Maintenance Total 683.20
Sanitation 250
90247 BlueTarp Financial, Inc. Materials/Supplies 03/07/24 400.00 90250 Cintas Corporation First Aid Supplies 03/07/24 754.80 90255 Frontier Communications Telephone Service 03/07/24 201.2690258 Mission Linen Supply Inc. Uniform Laundry Service 03/07/24 135.72 90267 ROW Traffic Safety, Inc. Materials/Supplies 03/07/24 2,570.92 90269 Underground Service Alert Inc. Underground Dig Alert Services 03/07/24 145.68 90296 Butchers Blocks & Building Materials Materials/Supplies 03/14/24 42.46 90297 Bear Valley Electric Electricity Usage 03/14/24 3,891.67 90300 Execucom After‐hours Call Service 03/14/24 1,263.98 Check# Vendor/Employee Transaction Amount
Expenditure By Department
Checks Issued 03/01/2024 ‐ 03/28/2024
City of Big Bear Lake
90311 Merrell Johnson Engineering Inc Professional Services 03/14/24 2,078.0090312 Mission Linen Supply Inc. Uniform Laundry Service 03/14/24 135.72 90327 City of Big Bear Lake Dept of Water & Power Water Usage 03/21/24 50.70 90333 Bear Valley Electric Electricity Usage 03/21/24 10,421.74 90341 Frontier Communications Telephone Service 03/21/24 453.9390344 Haaker Equipment Co. Inc. Equipment Repairs 03/21/24 4,615.97 90350 Mission Linen Supply Inc. Uniform Laundry Service 03/21/24 135.72 90356 Nestle Waters North America Drinking Water 03/21/24 529.32 90368 Wincan LLC CCTV Software Annual Service Maintenance Fee 03/21/24 1,500.00 90370 US Bank Corporate Payment Systems CWEA Annual Renewal Fee/Materials & Supplies 03/21/24 340.44 90371 San Bernardino County Vehicle Svcs Dept Fuel Charges 03/28/24 2,571.11 90379 Cintas Corporation AED Lease 03/28/24 127.14
Sanitation Total 32,366.28
Property Lease General Operations 255
90239 San Bernardino County Weights & Measures Weights & Measures Permit 03/07/24 961.00 90241 City of Big Bear Lake Dept of Water & Power Water Usage 03/07/24 50.70 90294 Birtcher Anderson & Davis Assoc Inc. Improvement Plan Feasibility Study 03/14/24 9,167.00 90299 Bear Valley Tree Care, Inc. Tree Removal 03/14/24 2,193.75 90311 Merrell Johnson Engineering Inc Professional Services 03/14/24 3,182.50 Property Lease General Operations Total 15,554.95
Village Streetscape Maintenance 291
90292 Big Bear Disposal Inc Village Litter Containers 03/14/24 2,253.70 90296 Butchers Blocks & Building Materials Materials/Supplies 03/14/24 478.06 90297 Bear Valley Electric Electricity Usage 03/14/24 817.06 90327 City of Big Bear Lake Dept of Water & Power Water Usage 03/21/24 261.14 90333 Bear Valley Electric Electricity Usage 03/21/24 1,052.37 Village Streetscape Maintenance Total 4,862.33
Capital Projects 321
90309 KOA Corporation Castle Rock Trailhead Project 03/14/24 7,500.00 90316 Romans Construction Corp. Cottage Lane Sewer Replacement Project 03/14/24 2,850.00 90382 Environmental Remedies Inc Environmental Services ‐ 42106 BBB Improvement Project 03/28/24 1,950.00 90392 Romans Construction Corp. Cottage Lane Sewer Replacement Project ‐ Retention Released 03/28/24 7,491.45 Capital Projects Total 19,791.45
Street Improvement Projects 350
90241 City of Big Bear Lake Dept of Water & Power Street Drainage Improvements ‐ Pavement Impact Fee Adjustment 03/07/24 102,824.00 90317 Roy Allan Slurry Seal Inc Crack Sealing Project ‐ Retention Released 03/14/24 3,424.80 90319 CAT Tracking Inc. Citywide Striping Project ‐ Retention Released 03/14/24 8,377.47 90393 Roy Allan Slurry Seal Inc Crack Sealing Project ‐ Retention Released 03/28/24 41.80 Capital Projects/ Street Improvements Total 114,668.07
Check# Vendor/Employee Transaction Amount
Expenditure By Department
Checks Issued 03/01/2024 ‐ 03/28/2024
City of Big Bear Lake
Refuse 550
90258 Mission Linen Supply Inc. Uniform Laundry Service 03/07/24 74.36 90292 Big Bear Disposal Inc Residential Curb/Bin Service 03/14/24 259,532.87 90310 Lynn Merrill And Associates, Inc. Professional Services 03/14/24 277.23 90311 Merrell Johnson Engineering Inc Professional Services 03/14/24 3,433.0090312 Mission Linen Supply Inc. Uniform Laundry Service 03/14/24 72.57 90350 Mission Linen Supply Inc. Uniform Laundry Service 03/21/24 139.68 90388 Mojave Desert & Mountain Membership Contributions 03/28/24 3,959.00 Refuse Total 267,488.71
1,532,288.82
DISTRIBUTION OF TREASURY CASH Rate Amount % of Total
Demand Account - Union Bank $ 4.15% 1,212,515
Imprest Cash - Union Bank Payroll $ 0.02% 5,342
Imprest Cash $ 0.01% 1,500
Dental Self Insured Checking $ 0.57% 165,731
Local Agency Investment Fund (LAIF) 4.122% 27,834,571 $ 95.26% Total Cash In Treasury: 29,219,659 $ 100.00%
INVESTMENT ACTIVITY Days Deposits Withdrawals
LAIF Average Life (Days) of Portfolio 230
LAIF Transactions $4,750,000 $2,625,000
Interest Received for Fiscal Year 2023-24 $445,120
DISTRIBUTION OF CASH BY FUND February 2024 January 2024 Change General $ 22,546,078 22,933,534 $ 387,456 $
Sanitation $ 5,762,007 5,675,136 $ (86,871) $
Capital Improvement $ (212,403) (1,597,512) $ (1,385,109) $ Refuse $ 1,265,252 987,237 $ (278,015) $
Trust $ 1,268,377 477,180 $ (791,197) $
Successor Agency $ 281,223 240,023 $ (41,200) $
AB 3229 Supp Law Enforce $ 504,061 504,061 $ - $
Total Cash in Treasury: 29,219,659 $ 31,414,595 $ (2,194,936) $ CASH WITH FISCAL AGENT - RESERVE FUNDS Cost Basis Market Value Current Yield 2005 Revenue Refunding Bonds
Big Bear Lake Reserve Fund $ 596,005 596,005 $ 5.20%
Moonridge Reserve Fund $ 84,892 84,892 $ 5.20%
1999 IA Tax Allocation Bonds $ 289,289 289,289 $ 5.20%
- The aforementioned investments conform to the City's investment policy. (Res. 2022-64) - Cash is sufficient to meet needs of the next 6 months. - Interest earned on invested cash is accrued on a quarterly basis.

Pursuant to California Government Code 53647 all local government agencies are required to report the current market value of investments under management by an outside party. The reserve funds for the aforementioned bond issues are held and managed by the City's Trustee, Union Bank.

CITY OF BIG BEAR LAKE

TREASURER'S REPORT
February 29, 2024
Special Meeting Minutes – February 29, 2024
-
A Special Meeting of the City Council of the City of Big Bear Lake was called to order by Mayor Melnick at 9:00 a.m., Thursday, February 29, 2024, at the Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, California.

OPEN SESSION
Flag Salute: Flag Salute led by Mayor Pro Tem Segovia
Councilmembers Present: Mayor Perri Melnick
Mayor Pro Tem Kendi Segovia
Councilmember Randall Putz
Councilmembers Excused: Councilmember Rick Herrick
Others Present: City Manager Erik Sund
City Clerk Erica Stephenson
Others Participating Remotely: BB&K Partner Scott Smith BB&K Director of Election Services Stephanie Smith
A motion was made by Mayor Melnick, seconded by Councilmember Putz, to excuse Councilmember Herrick from attendance at this meeting.

Said motion was approved by the following vote:

AYES: Putz, Segovia, Melnick
NOES: None
ABSTAIN: None
ABSENT: Herrick

DISCUSSION & ACTION ITEMS

1. OPTIONS FOR FILLING CITY COUNCIL DISTRICT 5 VACANCY
Erica Stephenson, Assistant City Manager/City Clerk, made a presentation explaining the City Council’s options related to filling the vacant District 5 City Council seat, which are as follows: (1) Allow the District 5 City Council seat to remain vacant until the November 2024 election; or (2) Direct staff to advertise for applicants interested in serving the remainder of the District 5 City Council term that expires in November 2024 and schedule a special meeting for City Council to interview eligible applicants; or (3) Direct staff to schedule a special election to fill the remainder of the District 5 City Council term that expires in November 2024.

Page 2 ends

Special Meeting Minutes
February 29, 2024
Mayor Melnick invited up speakers who wanted to speak on this item. The following individual approached Council:

Daniel Gulbranson, Big Bear Lake Resident, expressed his dissatisfaction with the City of Big Bear Lake’s operating procedures, and provided his input related to each option for filling the District 5 vacancy.

City Council engaged in a discussion and provided comments regarding the options for filling the District 5 vacancy. No formal action was taken by the City Council.

ADJOURNMENT
There being no further business to come before the Council at this Open Session, Mayor Melnick adjourned the Special Meeting at 9:41 a.m.
____________________________
Erica Stephenson, City Clerk

MEETING
DATE: April 10, 2024
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Israel Gomez, Associate Civil Engineer
SUBJECT: Resolution Accepting the Public Improvements for Tract Map No. 18580, the Pines Subdivision, and Authorizing the Release of the Performance Bond

BACKGROUND & DISCUSSION
The Pines Subdivision is a 23-lot residential subdivision that is presently under construction in the vicinity of Mill Creek Road and Talmadge Road by a private developer, Big Bear Pines 23 LP.

The project dates to 2005, when the Tentative Tract Map was initially submitted for review and consideration. The project was approved by the Planning Commission in June 2013 (Resolution PC2013-14) and the Final Tract Map No. 18580 was approved by the City Council in July 2020.

On July 13, 2020, the City Council approved the Final Tract Map 18580, allowing for the creation of the subdivision with several conditions for its approval. Included within this approval was an Agreement for the Completion of Public Improvements which allowed for the Final Tract Map to be recorded prior to the developer constructing the improvements as required by the conditions of approval. The approved agreement requires the construction of certain public improvements, such as water, sewer and drainage utility infrastructure, as well as new roadways, sidewalks, curbs, gutters, and landscaping. The agreement requires that these improvements would be constructed within the stipulated timeline and required that the contractor post a performance bond in the amount of the improvements, $474,813 to protect the City should the developer fail to perform the improvements.

The initial public improvements agreement required completion of the improvements within 1 year (July 13, 2021) but allows for extension of this agreement at the sole discretion of the City. The City Council authorized extensions to this agreement in 2021, 2022 and 2023. During this period, portions of the improvements were completed each year and they were accepted, incrementally, by the City as they were completed. At this time, the developer has constructed all public improvements required by the Tract Map and the associated Agreement for the Completion of Public Improvements. These improvements have been inspected and approved by the City Engineer and have been found to comply with all Federal, State, and Local laws and standards.

Furthermore, the improvements that are within the Caltrans right-of-way along SR-18 have been accepted by Caltrans.

As the improvements have been deemed complete and accepted, the performance bond is able to be released in its entirety. The performance bond was initially furnished in the amount of $474,813; Item 1.3
however, as portions of the improvements have been accepted by the City, those portions of the bond have been released. The remaining amount of the bond at this time is $118,703 and it is recommended that this be released to coincide with the acceptance of the improvements.

As the City accepts the improvements, the developer will be required to file a Notice of Completion with the County of San Bernardino Recorder’s Office in accordance with California Civil Code Section 3093. The filing of this notice will convey the ownership and interest in these public improvements to the City of Big Bear Lake as they will become part of the public infrastructure.

FISCAL IMPACT
There is no direct fiscal impact associated with this action. There will be future fiscal impacts associated with the future and ongoing maintenance of these improvements that will become part of the public infrastructure and the appropriate costs will be considered and budgeted as a part of future maintenance plans.

ENVIRONMENTAL CONSIDERATIONS
Pursuant to Section 15378 of the California Environmental Quality Act (CEQA) Guidelines, this is not a project, and, therefore, no environmental review is required.

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priority No. 1 as it “supports and invests in sustainable infrastructure projects and programs”.

RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Accepting the Public Improvements for Tract Map No. 18580, the Pines Subdivision, and Authorizing the Release of the Performance Bond.

ATTACHMENTS

1. Resolution No. 2024- XX

2. Recorded Tract Map 18580

3. Recorded Agreement for Completion of Public Improvements RESOLUTION NO. 2024-XX

RESOLUTION ACCEPTING THE PUBLIC IMPROVEMENTS FOR
TRACT MAP NO. 18580, THE PINES SUBDIVISION, AND AUTHORIZING

THE RELEASE OF THE PERFORMANCE BOND
WHEREAS, the Pines Subdivision is a 23-lot residential subdivision that is presently under construction in the vicinity of Mill Creek Road and Talmadge Road by Big Bear Pines 23 LP; and, WHEREAS, this project and Tentative Tract Map 18580 were approved by the Planning Commission in June 2013 (Resolution PC2013-14) which included the conditions that a number of public improvements, including street, water, sewer, and drainage improvements be completed as a part of this project; and
WHEREAS, this project was approved by the City Council as Final Tract Map 18580 on July 13, 2020, at which time an Agreement to Complete Public Improvements was also approved which required completion of the public improvements by July 2021; and WHEREAS, as a guarantee that the public improvements would be completed, the developer executed an Agreement to Complete Public Improvements (Agreement) and posted a performance bond in the amount of $474,813 which is equal to their estimated cost of completion; and, WHEREAS, portions of the performance bond have been released with previous acceptances of portions of the work causing the remaining balance of the performance bond to be $118,703; and, WHEREAS, the developer has completed the remaining public improvements, which have been inspected and approved by the City Engineer, or Caltrans where applicable, and comply with all Federal, State and local laws and standards; and,
WHEREAS, pursuant to the Agreement, the developer must file with the Recorder’s Office of the County of San Bernardino a notice of completion for the accepted improvements in accordance with California Civil Code section 3093, at which time the accepted public improvements shall become the sole and exclusive property of the City without payment thereof; and, WHEREAS, staff recommends that the City Council approves and accepts the completion of the public improvements agreement for Tract Map No. 18580, the Pines Subdivision, and assumes ownership and interest of such public improvements; and, WHEREAS, the acceptance of the public improvements shall cause for the release of the performance bonds for said improvements in full.

Item 1.3
Attachment 1
NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Big Bear Lake that:

1. The public improvements for Tract Map No. 18580, the Pines Subdivision, are deemed complete and accepted.

2. That the Performance bond is released in the full remaining amount.

PASSED, APPROVED AND ADOPTED this 10th day of April, 2024. ________
Perri Melnick, Mayor
ATTEST:
_
Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is four; that the foregoing resolution, being Resolution No. 2024-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 10th day of April, 2024 and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk
Item 1.3
Attachment 2

Item 1.3
Attachment 3

4 MEETING
DATE: April 10, 2024
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
SUBJECT: Resolution Ordering the Preparation of an Engineer’s Report and Resolution of Intent to Levy and Collect Assessments within the Village Maintenance Assessment District No. 1-92

BACKGROUND AND DISCUSSION
Village Maintenance District No. 1-92 (District) was formed to provide funding for the maintenance of the Village streetscape improvements on Village Drive and Pine Knot Avenue.

The District is governed by the Landscaping and Lighting Act of 1972, which specifies procedures for implementing and managing the District. Each year, an Engineer’s Report, prepared by a registered Professional Engineer, must be prepared and submitted to the City Council to establish assessments for each parcel within the District. A Resolution Ordering the Preparation of an Engineer’s Report must first be approved each year, followed by a Resolution of Intention that sets a public hearing for a later date. The intent of the public hearing is to receive any protests regarding the District assessments.

On June 21, 2021, the City Council adopted Resolution No. 2021-80, which established the rate implementation for Village Maintenance District No. 1-92 covering Fiscal Year 2021-22 through Fiscal Year 2025-26, which was adopted pursuant to a Proposition 218 majority protest process.

The rates for the forthcoming assessment for Fiscal Year 2024-25 will be implemented according to the attached resolution.

The Village Maintenance District (District) No. 1-92 provides for critical maintenance and upkeep within the Village area, focused on streetlights, sidewalks, ornamental structures, and landscaping.

The work within these areas includes routine items such as snow removal, streetlight maintenance and lamp replacement, maintenance and replacement of signs and other decorative facilities. In addition, there is a large focus on sweeping, pressure washing, litter collection and trash removal, and graffiti abatement. These efforts are focused along Village Drive and Pine Knot Avenue, known as the “Village L”, which is the area of the Village experiencing the heaviest visitor traffic.

The District was established in 1992 pursuant to the requirements of the Landscaping and Lighting Act of 1972. In 1996, California Voters approved Proposition 218, the Right to Vote on Taxes Act, which added further requirements to the levying of assessments, including that all assessments must be approved by at least 50 percent of the ballots cast by property owners subject to the assessments. All actions to be taken on the adjustment of any assessments, new or existing, must be supported by a detailed Engineer’s Report. The Engineer’s Report, to be prepared by a Item 1.4
registered Professional Engineer, shall include a description of the district, a scope of the maintenance activities to take place within the district, and the budget required to complete those activities. The accompanying Engineer’s Report for Fiscal Year 2024-25 was prepared under the direction and supervision of the City Engineer.

The Engineer’s Report outlines assessments based upon both General Benefits and Special Benefits. A general benefit is something that would benefit the public at large in the area, whether they own properties or not, while a special benefit is derived from the property owners in the area due to enhanced maintenance efforts directly benefiting their properties. The current ratio determining the special benefit and general benefit is 44% special benefit and 56% general benefit.

As such, the collected assessment from the parcel owners would represent 44% of the revenue and expense for the operation of the District. The City would contribute the remaining 56% of the revenue to satisfy the general benefit element.

In an effort to bring the assessments within the District to a level consistent with the costs of rendering the maintenance services within the District, a five-year incremental increase to the assessments beginning in Fiscal Year 2021-22 was approved by the District property owners in June 2021. The rate structure outlined below was presented to the City Council and was ultimately adopted pursuant to a Proposition 218 majority protest process. On June 21, 2021, the City Council adopted Resolution 2021-80 approving the below rate schedule for the Village Maintenance District No. 1-92 through Fiscal Year 2025-26.

Year FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Assessment Rate $ 23.00 $ 28.00 $ 33.00 $ 38.00 $ 43.00 Total Collection $ 118,266 $ 143,976 $ 169,686 $ 195,396 $ 221,106 Pursuant to the adopted rate schedule, the assessment for Fiscal Year 2024-25 will be $38.00 per linear foot of property frontage. The adopted rate over the 5,142 linear feet of assessed frontage will generate $195,396 in assessment for the upcoming Fiscal Year. Pursuant to the established 44% special benefit / 56% general benefit distribution, the general benefit contribution for this period will be $248,685 for a total revenue of $444,081. The proposed District expenditures for Fiscal Year 2024-25 are approximately $500,000.

FISCAL IMPACT
The revenues and expenditures associated with the Village Maintenance Assessment District No. 1-92 will be included in the proposed Fiscal Year 2024-25 Budget.

ENVIRONMENTAL CONSIDERATIONS
None requiring review under the California Environmental Quality Act (CEQA).

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priority No. 1 as it “supports and invests in sustainable infrastructure projects and programs”.

RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Ordering the Preparation of an Engineer’s Report for the Village Maintenance Assessment District No. 1-92; and a Resolution of Intent to Levy and Collect Assessments within the Village Maintenance District No. 1-92.

ATTACHMENTS

1. Resolution No. 2024-XX

2. Resolution No. 2024-XX

3. Village Maintenance Assessment District No. 1-92 Fiscal Year 2024-25 Engineer’s Report

4. Fiscal Year 2024-25 Assessment Table
RESOLUTION NO. 2024-XX

RESOLUTION ORDERING THE PREPARATION OF AN
ENGINEER’S REPORT FOR THE VILLAGE MAINTENANCE
ASSESSMENT DISTRICT NO. 1-92
WHEREAS, pursuant to the Landscaping and Lighting Act of 1972 (Division 15, Part 2 of the California Streets and Highways Code; the “Act”), the City Council of the City of Big Bear Lake formed Assessment District 1-92, on July 1, 1992 with the adoption of Resolution No. 92-55, for the purpose of financing the maintenance of streetscape improvements (the “Village Improvements”) in the Village Specific Plan area; and,
WHEREAS, the Act authorizes formation of a Landscaping, Lighting, and Maintenance District for, among other things, maintenance of sidewalks, medians, parkways, slopes, open spaces, public parks, and street lights on the basis of benefits received; and, WHEREAS, the City Council of the City of Big Bear Lake intends to continue the maintenance and servicing of the improvements and assess the properties within the district the partial costs of the maintenance and servicing; and
WHEREAS, Section 22622 of the Streets and Highways Code, State of California, requires that prior to levying the assessment in any year, the City Council must first adopt a resolution ordering the preparation of an Engineer’s Report outlining the assessments to be levied against the properties within the assessment district; and
WHEREAS, Proposition 218, the Right to Vote on Taxes Act, was approved by the voters on November 5, 1996, added Articles XIIIC and XIIID to the California Constitution (The Articles) which requires among other things, that beginning July 1, 1997, all existing assessments must be approved by at least 50 percent of the ballots cast by record owners subject to the assessment, with an exception for assessments which are used to operate and maintain streets and sidewalks, provided the assessments are not increased; and
WHEREAS, sidewalks, parkways, medians, open spaces, street trees, streets, streetlights, landscaping, signs, and energy charges for intersection and mid-block lighting are installed, maintained, and operated for street purposes, and continued assessments for these uses do not require a vote provided that the assessments are not increased, except for an annual inflation adjustment factor, if such inflationary increase has been previously approved by the property owners, as per the Act and Articles; and
WHEREAS, a rate schedule was adopted for the implementation of rate adjustments to the assessments beginning in Fiscal Year 2021-22 and continuing through Fiscal Year 2025-26 pursuant to the following schedule:

Year FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Assessment $ 18.01 $ 23.00 $ 28.00 $ 33.00 $ 38.00 $ 43.00 Item 1.4
Attachment 1
WHEREAS, the above described assessments were adopted pursuant to a Proposition 218 majority protest process in June 2021 whereby a Resolution of Intent was adopted on May 3, 2021 and a majority protest hearing was scheduled for June 21, 2021; and, WHEREAS, on June 21, 2021 the City Council of the City of Big Bear Lake considered the above described rate schedule for Village Maintenance Assessment District 1-92 and at the time of the hearing determined that a majority protest did not exist; and, WHEREAS, the adopted rate schedule sets the assessment at $38.00 per linear foot for the assessments of Fiscal Year 2024-25.

NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Big Bear Lake that:

1. Recitals. The foregoing recitals are true and correct and are incorporated herein by this reference.

2. Improvements. The City Council proposes no new or substantial changes to the improvements funded by the assessment.

3. Engineer’s Report. The City Council hereby orders the preparation of an Engineer’s Report for Village Maintenance District 1-92 for Fiscal Year 2024-25.

4. Effective Date. This Resolution shall be effective immediately following its adoption.

PASSED, APPROVED AND ADOPTED this 10th day of April 2024.

Perri Melnick, Mayor
ATTEST:

Erica Stephenson
City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

AYES:

NOES:

ABSTAIN:

EXCUSED:

Erica Stephenson, City Clerk
RESOLUTION NO. 2024-XX

RESOLUTION OF INTENT TO LEVY AND COLLECT

ASSESSMENTS WITHIN THE VILLAGE MAINTENANCE
ASSESSMENT DISTRICT NO. 1-92
WHEREAS, pursuant to the Landscaping and Lighting Act of 1972 (Division 15, Part 2 of the California Streets and Highways Code; the “Act”), the City Council of the City of Big Bear Lake formed Assessment District 1-92, on July 1, 1992 with the adoption of Resolution No. 92-55, for the purpose of financing the construction of streetscape improvements (the “Village Improvements”) in the Village Specific Plan area; and,
WHEREAS, the Act authorizes formation of a Landscaping, Lighting, and Maintenance District for, among other things, maintenance of sidewalks, medians, parkways, slopes, open spaces, public parks, and street lights on the basis of benefits received; and, WHEREAS, the City Council of the City of Big Bear Lake intends to continue the maintenance and servicing of the improvements and assess the properties within the district the partial costs of the maintenance and servicing; and
WHEREAS, Section 22622 of the Streets and Highways Code, State of California, requires that an Engineer’s Report be prepared and filed annually, outlining the assessments to be levied against the properties within the assessment district; and
WHEREAS, Proposition 218, the Right to Vote on Taxes Act, was approved by the voters on November 5, 1996, added Articles XIIIC and XIIID to the California Constitution (The Articles) which requires among other things, that beginning July 1, 1997, all existing assessments must be approved by at least 50 percent of the ballots cast by record owners subject to the assessment, with an exception for assessments which are used to operate and maintain streets and sidewalks, provided the assessments are not increased; and
WHEREAS, sidewalks, parkways, medians, open spaces, street trees, streets, streetlights, landscaping, signs, and energy charges for intersection and mid-block lighting are installed, maintained, and operated for street purposes, and continued assessments for these uses do not require a vote provided that the assessments are not increased, except for an annual inflation adjustment factor, if such inflationary increase has been previously approved by the property owners, as per the Act and Articles; and
WHEREAS, a rate schedule was adopted for the implementation of rate adjustments to the assessments beginning in Fiscal Year 2021-22 and continuing through Fiscal Year 2025-26 pursuant to the following schedule:

Year FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Assessment $ 18.01 $ 23.00 $ 28.00 $ 33.00 $ 38.00 $ 43.00 WHEREAS, the above described assessments were adopted pursuant to a Proposition 218 majority protest process in June 2021 whereby a Resolution of Intent was adopted on May 3, 2021 Item 1.4
Attachment 2
and a majority protest hearing was scheduled for June 21, 2021; and, WHEREAS, on June 21, 2021 the City Council of the City of Big Bear Lake considered the above described rate schedule for Village Maintenance Assessment District 1-92 and at the time of the hearing determined that a majority protest did not exist; and, WHEREAS, the adopted rate schedule sets the assessment at $38.00 per linear foot for the assessments of Fiscal Year 2024-25.

NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Big Bear Lake that:

1. Recitals. The foregoing recitals are true and correct and are incorporated herein by this reference.

2. Intention. The City Council hereby declares its intention to order the continuing maintenance and servicing of sidewalks, streets, and street landscaping pursuant to the Landscaping and Lighting Act of 1972, and to continue to levy and collect annual assessments on all such land to pay the partial costs of maintenance and servicing of sidewalks, streets, and street landscaping improvements on the land described in the Engineer’s Report for Fiscal Year 2024-25. There are no changes proposed to be made to the existing improvements.

The proposed assessment is not being increased from the previous year pursuant to the meaning established within Government Code section 53753. The proposed assessments are increasing pursuant to an annual increase previously approved by the voters within the assessment district, as outlined above.

3. Boundaries. The boundaries of the maintenance district are depicted in the Engineer’s Report and include properties fronting on:
(1) Village Drive from Stocker Avenue to a point approximately 1,513 feet westerly to Bonanza Drive, and the east side of Bonanza Drive from Village Drive to a point approximately 100 feet north of Village Drive. (2) Pine Knot Avenue from Big Bear Boulevard to Cameron Drive.

4. Designation. The maintenance district has been designated and shall be known as “Village Maintenance District No. 1-92 (Village Streetscape Maintenance) of the City of Big Bear Lake, County of San Bernardino, State of California.”

5. Report. The Report has been prepared and is on file with the City Clerk and contains all matters required by Article 4 (commencing with Section 22565) of Chapter 1 of Part 2 of Division 15 of the Streets and Highways Code, including (1) a full and detailed description of the improvements, (2) the boundaries of the maintenance district, and (3) the proposed assessments upon assessable lots and parcels of land within the district, and is hereby approved as filed.

6. Hearing: The time of 5:00 p.m., or as soon thereafter as may be practicable, on June 12, 2024, and at the meeting place of the Big Bear Lake Civic Center, Hofert Hall, 39707 Big Bear Boulevard, Big Bear Lake, CA 92315, are appointed as the time and place of the protest hearing to the proposed annual assessments. Any and all persons having any objections to the proposed maintenance of the Village Improvements, or the proposed assessment on the land within the proposed maintenance district, or any parcel thereof, or the extent of the maintenance district may appear and show cause why the maintenance and servicing of the public improvements should not be accomplished in accordance with the Resolution of Intent and the Engineer’s Report. Protests must be in writing and must be delivered to the City Clerk at or before the time set for the hearing.

Wednesday, June 12, 2024 at 5:00 p.m.

Big Bear Lake Civic Center
39707 Big Bear Boulevard
Big Bear Lake, CA 92315

7. Inquiries: The City Council does hereby designate Sean Sullivan, Assistant City Manager, phone (909) 866-5831, as the person to answer questions regarding the protest proceedings.

8. Notice: The City Clerk shall give notice of said hearing, and of the adoption of this Resolution of Intent by causing said Resolution of Intent to be published in accordance with Section 6061 of the Government Code in the newspaper of general circulation published and circulated within the City, at least once. Said notice shall be published at least ten (10) days prior to the date set for the hearing of protests.

9. Effective Date. This Resolution shall be effective immediately following its adoption.

PASSED, APPROVED AND ADOPTED this 10th day of April, 2024.

Perri Melnick, Mayor
ATTEST:

Erica Stephenson
City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk

CITY OF BIG BEAR LAKE

PUBLIC WORKS & ENGINEERING DEPARTMENT

VILLAGE MAINTENANCE DISTRICT
NO. 1-92
Fiscal Year 2024-25
ENGINEER’S REPORT
INTENT MEETING: April 10, 2024
PUBLIC HEARING: June 12, 2024
Item 1.4
Attachment 3
ENGINEER’S REPORT

CITY OF BIG BEAR LAKE
VILLAGE MAINTENANCE ASSESSMENT DISTRICT NO. 1-92

TABLE OF CONTENTS
I. INTRODUCTION .............................................................................................................................2 II. PLANS AND SPECIFICATIONS ..................................................................................................3 III. ASSESSMENT.....................................................................................................................................3 IV. ESTIMATED MAINTENANCE COSTS .....................................................................................4 V. ASSESSMENT DIAGRAM ..............................................................................................................5 VI. METHOD OF ASSESSMENT ........................................................................................................5 VII. APPENDIX A: ASSESSMENT ROLL
VIII. APPENDIX B: DESCRIPTION OF BUDGET ITEMS
IX. INTRODUCTION

BACKGROUND
This report is prepared in compliance with the requirements of Article 4, Chapter 1, of the Landscaping and Lighting Act of 1972 (The “Act”), which is Part 2 of Division 15 of the California Streets and Highways Code, Article 4.3, Section 53739 of the California Government Codes (the “Code”), and Articles XIII C and XIII D to the California Constitution (the “Articles”).

The City of Big Bear Lake currently operates and maintains the City of Big Bear Lake Village Maintenance Assessment District No. 1-92 (the “District”) to fund the maintenance of various amenities located throughout the Village such as planters and sidewalks. Since the passage of Proposition 218, the “Right to Vote on Taxes Act”, which added Articles XIII C and XIII D to the California Constitution (The Articles), new procedures must be followed to levy assessments under the Landscaping and Lighting Act of 1972. These Articles requires that all assessments be supported by a detailed Engineer’s Report prepared by a registered professional engineer. The report includes the information required by law for the assessment district.

The Act and Articles also provide for the increase of existing assessments or the implementation of a cost-of-living adjustment factor (CPI), all for the express purpose of installing, maintaining, and servicing lighting and landscaping improvements. The costs associated with the installation, maintenance, and servicing of the improvements may be assessed against those properties which are specially benefited by the installation, maintenance, and servicing. A City may increase assessments or apply a CPI factor for an assessment district after complying with the requirements of the Act and the provisions of the Articles.

The City initiates proceedings for the annual levy of assessments for the district by passing a resolution that states that the levy is proposed under the Act and Articles. This resolution also describes the improvements, describes the name and location of the district, and finally orders an engineer, who is a registered professional engineer, certified by the State of California, to prepare and file a detailed report.

The report prepared by the engineer must include plans and specifications for the improvements. The report must also include an estimate of the costs of the improvements, a diagram, or map of the assessment district showing the boundary of the district, and an explanation of the estimated costs of the improvements against the parcels or lots, which benefit from the improvements. Once the report is completed, it is presented to the City Council for its review and approval as presented, or it may be modified and approved.

After the report is approved, the City Council may adopt a Resolution of Intention that declares its intent to levy assessments within the assessment district, describes the improvements, gives the district a distinct name, and refers to the report for details of the district. The Resolution of Intention also sets a time and place for a hearing on the annual assessments.

X. PLANS AND SPECIFICATIONS
The improvements for the District may be generally described as follows:

The operation, maintenance, and servicing of streetlights, sidewalks, and ornamental structures, landscaping, including trees, shrubs, grass, and other ornamental vegetation, and appurtenant facilities, including irrigation systems, located in public places within the boundaries of the District.

Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of the streetlights, sidewalks, planters, benches, decorative signs, and ornamental structures, landscaping and appurtenant facilities, including repair, removal, or replacement of all or part of any of the ornamental structures, landscaping or appurtenant facilities; providing for the life, growth, health, and beauty of the landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, and treating for disease or injury; the removal of trimmings, rubbish, debris and other solid waste, sweeping and snow removal from public sidewalks; and the cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti. Servicing means the furnishing of electricity for the lighting and operation of the streetlights and ornamental structures, landscaping, and appurtenant facilities, and water for the irrigation and control of the landscaping and the maintenance of any of the ornamental structures, landscaping, and appurtenant facilities.

The improvements were installed under Assessment District No. 23-91 and were designated the “Village Improvements.” Improvements for APN 308-135-01 (Holiday Inn) and APN 308-146-02 (Tropicali) were installed by the developers of these properties and annexed to the District as Annexation No. 1. Improvements for “The Club”, Tract 16126 (APN 308-137-07) were installed by the developer of this property and annexed to the District as Annexation No. 2. Reference is hereby made to said plans and specifications for the improvements described above and they are by reference made a part of this report to the same extent as if said plans and specifications were attached hereto.

All improvements consisting of sidewalks, landscaping, street trees, streets, streetlights, landscaping and signs exist at the present time.

Plans and Specifications for the improvements for the District are voluminous and are not bound in this report but by this reference are incorporated and made a part of this report. The Plans and Specifications are on file in the office of the City Clerk and the City Engineer where they are available for public inspection.

XI. ASSESSMENT
All assessed lots or parcels of real property within the District are listed on Assessment Rolls that are on file in the office of the City Clerk and the City Engineer and are hereby made a part of this report by reference. Each Assessment Roll states the net amount to be assessed upon assessable lands within the District for fiscal year 2024/25, shows the fiscal year 2024/25 assessment upon each lot and parcel within the District and describes each assessable lot or parcel of land within the District. These lots and parcels are more particularly described on the County Assessment Roll, which is on file in the office of the San Bernardino County Assessor and by reference is made a part of this report. A summary sheet showing the Assessor Parcel Numbers is within this report.

XII. ESTIMATED MAINTENANCE COSTS
The Act provides that the estimated costs of maintenance for the improvements may include the total maintenance costs for the entire fiscal year 2024/25, including incidentals, which may include reserves to operate the District.

The Act also provides that the amount of any surplus, deficit, or contribution be included in the estimated cost of improvements. The net amount to be assessed on the lots or parcels within the district is the proportional share of maintenance, and servicing costs with adjustments either positive or negative for reserves, surpluses, deficits, and/or contributions.

A detailed budget is available in the office of the Director of Government Services of the City of Big Bear Lake. A description of detailed budget items is included herein as “Appendix B”.

In analyzing the continual deficit operations associated with the District, beginning in Fiscal Year 2021/22, the City Council adopted an increase to the assessment of $4.99 for Fiscal Year 2021/22 and a subsequent increase of $5.00 per foot per year through Fiscal Year 2025/26.

The following table is an abbreviated budget for the District reflecting the approved assessment increases through Fiscal Year 2025/26:
*The District collects the parcel assessments as provided which represent 44% of the cost of operating the District for the special benefit as received by the assessed parcels. The City contribution from the General Fund represents 56% of the District operating revenue to for the costs associated with the General Benefit, which is available to the general public.

FISCAL YEAR 2022/23 2023/24 2024/25 2025/26
Total maintenance and
servicing costs*
$471,820 $484,020 $496,720 $510,020
City contribution from
general fund*
$183,260 $215,980 $248,685 $281,440
Net amount to be
assessed to assessable
lands within the district
$143,990 $169,700 $195,396 $221,130
Assessed parcels 56 56 56 56
Total lineal foot frontage 5,142 5,142 5,142 5,142
Total fiscal year 2020/21
assessment per linear foot
$28.00 $33.00 $38.00 $43.00
For Fiscal Year 2024/25, estimates of the operating expenses, compared with the revenue, based upon the adopted rate schedule, show that the District will run a deficit of approximately $52,639, down from a deficit of approximately $98,340 in the prior Fiscal Year.

The District’s Annual Maintenance costs do not include any costs for future capital improvements, replacements or repairs.

XIII. ASSESSMENT DIAGRAM
The boundary of the Village Maintenance Assessment District 1-92 is generally described as including the following properties described below and listed by Assessor’s Parcel Number (1) Village Drive from Stocker Avenue to a point approximately 1,513 feet westerly to Bonanza Drive, and the east side of Bonanza Drive from Village Drive to a point approximately 100 feet north of Village Drive.
(2) Pine Knot Avenue from Big Bear Boulevard to Cameron Drive.

The boundary maps/diagrams for the District are voluminous and are not bound in this report but by this reference are incorporated and made a part of this report. The boundary maps/diagrams are on file in the office of the City Clerk and the City Engineer, where it is available for public inspection.

Assessors Parcel
Numbers
Assessed
Footage
Assessors
Parcel
Numbers
Assessed
Footage
Assessors
Parcel
Numbers
Assessed
Footage
308-165-01 50 308-171-35 120 308-181-07 82
308-165-02 62 308-171-36 80 308-181-13 61
308-165-03 45 308-171-37 40 308-183-21 100
308-165-04 45 308-171-38 183 308-135-01 510
308-166-28 125 308-171-39 80 308-146-02 236
308-166-29 46 308-171-40 80 308-121-69 405
308-166-34 40 308-172-01 50
308-166-35 50 308-172-02 50
308-166-59 80 308-172-24 50
308-166-51 39 308-172-25 152
308-171-01 173 308-173-33 100
308-171-02 75 308-173-30 100
308-171-05 40 308-173-27 100
308-171-08 40 308-174-03 40
308-171-10 40 308-174-04 40
308-171-11 40 308-174-14 50
308-171-16 40 308-174-15 50
308-171-17 40 308-174-27 76
308-171-18 40 308-174-28 120
308-171-19 40 308-174-37 80
308-171-20 40 308-174-39 40
308-171-41 120 308-174-42 110
308-171-24 40 308-181-14 290
308-171-28 40 308-181-05 55
308-171-34 70 308-181-06 152
If any parcel submitted for collection is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, a corrected parcel number and/or new parcel number will be identified and resubmitted to the County Auditor/Controller. The assessment amount to be levied and collected for the resubmitted parcel or parcels shall be based on the method of apportionment and assessment rate approved in this Report. Therefore, if a single parcel has changed to multiple parcels, the assessment amount applied to each of the new parcels shall be recalculated and applied according to the approved method of apportionment and assessment rate rather than a proportionate share of the original assessment.

XIV. METHOD OF ASSESSMENT

BACKGROUND
The Landscaping and Lighting Act of 1972 provides that assessments may be apportioned upon all assessable lots or parcels of land within a district in proportion to the estimated benefits to be received by each lot or parcel from the improvements. In addition, Articles XIII C and XIII D of the California Constitution require that a parcel's assessment may not exceed the reasonable cost of the proportional special benefit conferred on that parcel. The Proposition provides that only special benefits are assessable, and the City must separate the general benefits from the special benefits conferred on a parcel. A special benefit is a particular and distinct benefit over, and above general benefits conferred on the public at large, including real property within the district. The general enhancement of property value does not constitute a special benefit.

SPECIAL BENEFIT
Each and every parcel within the District receives a particular and distinct benefit from the improvements over and above general benefits conferred by the improvements.

The improvements confer a particular and distinct special benefit upon parcels within the District because of the nature of the improvements. The proper maintenance of landscaping specially benefits parcels within the District by moderating temperatures, providing oxygenation, and attenuating noise from the adjacent streets, thereby enhancing the environmental quality of the businesses and the pedestrian areas within the Village. The spraying and treating of landscaping for disease reduces the likelihood of insect infestation and other diseases spreading to private landscaping located throughout the properties within the District. The proper maintenance (including water and electricity costs) of the streetlights, sidewalks, landscaping, ornamental and decorative structures, and appurtenant facilities reduces property-related crimes (especially vandalism) against properties in the District. This is accomplished through the abatement of graffiti and by providing an attractive environment and one where all businesses are highly visible and well lighted. The removal and hauling of snow (sidewalks and parking stalls) in the winter and refuse throughout the year provide a safe, clean and attractive location for business. Finally, the proper maintenance of landscaping, and ornamental and decorative structures improves the attractiveness of the properties within the District and provides a positive visual experience each and every time a trip is made to or from the businesses. All of the abovementioned attributes contribute to a specific enhancement for each of the parcels within the District.

GENERAL BENEFIT
In addition to the special benefits received by the parcels within the District, there are incidental general benefits conferred by the proposed improvements.

The proper maintenance (including water and electricity costs) of street lighting, sidewalks, landscaping, and appurtenant and ornamental facilities within the District provide a safe, clean and attractive destination for visitors. The spraying and treating of landscaping within the District for disease reduces the likelihood of insect infestation and other diseases spreading to landscaping located throughout other properties within the City. The removal of snow from sidewalks provides a safe path for visitors to the Village shops. The maintenance (including electricity costs) of streetlights provides a safe environment for pedestrians and motorists visiting the Village. The removal of refuse from the Village provides visitors with a clean and attractive destination. Finally, the proper maintenance (including water and electricity costs) of street lighting, sidewalks, landscaping, and ornamental structures provides a positive visual experience and enhances the City of Big Bear Lake’s role as a resort community and vacation destination. All of the above-mentioned constitutes incidental general benefits conferred by the improvements.

The total benefits are thus a combination of the special benefits to the parcels within the District and the general benefits to the public at large and to adjacent property owners. The portion of the total Village Improvement maintenance costs, which are associated with general benefits, will not be assessed to the parcels in the District, but will be paid from other City Funds.

Because the village improvements are located immediately adjacent to properties within the District, and are maintained solely for the benefit of the properties within the District, any benefit received by properties outside of the District is merely incidental. The City will contribute additional funding for any maintenance costs in the District, which are not recovered from assessments.

APPORTIONMENT
Each of the parcels within the district has access to the improvements and the maintenance and servicing thereof. Since the parcels front onto the street and sidewalk improvements, the benefits to each parcel are based on the width of the parcel fronting the improvements. In the District, all parcels are assessed based on the front linear footage of the parcel to be assessed. For fiscal year 2024/25 there is a total of 5,142 front linear feet within the Village. See the Assessment Roll included herein as Appendix “A” for individual parcel data.

The following formulas are used to calculate each property’s District assessment.

Total Balance to Levy*/Total Front Linear Footage = Levy per Front Linear Foot (Rate) Parcels Total Front Linear Foot  Levy per Front Linear Foot (Rate) = Parcel Levy Amount Table 1 below is a sample levy calculation for a parcel in the District.

SAMPLE LEVY CALCULATION
TABLE 1
TOTAL

BALANCE

TO LEVY
TOTAL
FRONT
LINEAR
FEET
=
LEVY
PER
FRONT
LINEAR
FOOT

PARCEL
FRONT
LINEAR
FEET =
PARCEL
LEVY
$169,686 5,142 = $33.00  100 = $3,300
All assessed lots or parcels of real property within the districts are listed on assessment rolls that are on file in the office of the City Clerk and the City Engineer, and are hereby made a part of this report by reference. Each Assessment Roll states the net amount to be assessed upon assessable lands within the District for fiscal year 2024/25, shows the fiscal year 2023/24 assessment upon each lot and parcel within the District and describes each assessable lot or parcel of land within the District. These lots and parcels are more particularly described on the county assessment roll, which is on file in the office of the San Bernardino County Assessor and by reference is made a part of this report.

The assessments for the District are to be heard before the City Council at a Public Hearing on June 12, 2024.
*BALANCE TO LEVY - This is the total amount to be levied to the parcels within the District. The Balance to Levy represents the total direct and administration costs. This dollar amount represents the funds that are to be collected for that fiscal year from the property owners.

APPENDIX A: ASSESSMENT ROLL
The Assessment Roll for the District is voluminous and is not bound in this report but by reference is incorporated and made a part of this report. The Assessment Roll is on file in the office of the City Clerk and the City Engineer, where it is available for public inspection.

Reference is made to the San Bernardino County Assessment Roll for a description of the lots or parcels in the District.

APPENDIX B: DESCRIPTION OF BUDGET ITEMS
SNOW REMOVAL - Provides for removal and hauling of snow all Village sidewalks and parking stalls, including labor and equipment.

PLANTER MAINTENANCE - Provides for the maintenance and replacement of plants in landscaping as well as necessary irrigation systems to sustain the plant materials STREET LIGHTING MAINTENANCE – Provides for the maintenance lighting fixtures.

UTILITIES (WATER AND ELECTRICITY) – Provides for utility costs for the operation of landscaping and lighting fixtures and features.

TRASH SWEEPING & REMOVAL - Provides for the sweeping and removal of litter from the Village.

REPAIRS TO DAMAGED/DEFACED PROPERTY - Provides for minor maintenance projects and repairs.

TRASH SERVICE – Provides for the emptying of trash cans in the Village, currently contracted out to Big Bear Disposal.

APPENDIX C: GENERAL BOUNDARY MAP
Parcel Owner Name Business Name
Assessors Parcel
Numbers Assessed
Upon
Frontage Feet
(in Lineal
Feet)
FY 2021/22 Total
Assessment
($23.00/Linear Foot)
FY 2022/23 Total
Assessments
($28.00/Linear Foot)
FY 2023/24 Total
Assessments
($33.00/Linear Foot)
Proposed FY
2024/25 Total
Assessments
($38.00/Linear Foot)
Proposed FY
2025/26 Total
Assessments
($43.00/Linear Foot)
SEVEN OAKS INC La Fiesta Candy Store/ Superhero Toys and More 1 308-165-01 50 $1,150.00 $1,400.00 $1,650.00 $1,900.00 $2,150.00 DONEGAL PROPERTIES Starpoint Resort Partners 2 308-165-02 62 $1,426.00 $1,736.00 $2,046.00 $2,356.00 $2,666.00 LACKEY FAMILY TRUST 12-9-87 Frusion/ Stupidiotic 3 308-165-03 45 $1,035.00 $1,260.00 $1,485.00 $1,710.00 $1,935.00 4551 VILLAGE DRIVE LLC No Business yet-restaurant in construction 4 308-165-04 45 $1,035.00 $1,260.00 $1,485.00 $1,710.00 $1,935.00 HIMALAYAN INVESTMENT LLC Royal Thai Café/ O Koo Ran/Wild Coyote Gallery/ Room to Room 5 308-166-28 125 $2,875.00 $3,500.00 $4,125.00 $4,750.00 $5,375.00 GONZALEZ LIVING TRUST 9/27/06 Muchachos 6 308-166-29 46 $1,058.00 $1,288.00 $1,518.00 $1,748.00 $1,978.00 KAMPHAUS LIVING TRUST 2/27/03 AMENDE Village Sweet Shoppe 7 308-166-34 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00 BBPS LLC Boomers/Village Nut House 8 308-166-35 50 $1,150.00 $1,400.00 $1,650.00 $1,900.00 $2,150.00 IANNICIELLO, LAUREN Whiskey Daves 9 308-166-59 80 $1,840.00 $2,240.00 $2,640.00 $3,040.00 $3,440.00 CINDYS LAFH TRUST 12-15-14 Barrel 33 10 308-166-51 39 $897.00 $1,092.00 $1,287.00 $1,482.00 $1,677.00 WOODYS WORLD LLC Toy Gallery / Paisley 11 308-171-01 173 $3,979.00 $4,844.00 $5,709.00 $6,574.00 $7,439.00 NAVAJO BUILDING LLC The Leather Depot/Fabrile Studios/Village Faire/Happiness is Company/Sidekicks and Co. 12 308-171-02 75 $1,725.00 $2,100.00 $2,475.00 $2,850.00 $3,225.00 CULLEN TRUST 2/10/09 AV Wrightwood Inn Inc 13 308-171-05 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00 HEMEC16 LLC Artisans Etc. 14 308-171-08 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00 PROPHET FAMILY TRUST 09/10/14 Re/Max Big Bear / I love Candles 15 308-171-10 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00 SCHOETTGER, HAROLD F AND SHEILA TRS A Christmas Store N' More 16 308-171-11 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00 ADAM, LARRY D LIVING TRUST 9/5/13 Sotheby's Real Estate 17 308-171-16 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00 GONZALEZ, GUSTAVO & NANCY LIV TR 2/1 572 Social Outdoor Area 18 308-171-17 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00 GONZALEZ, GUSTAVO & NANCY LIV TR 2/1 572 Social Outdoor Area 19 308-171-18 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00 GONZALEZ, GUSTAVO & NANCY LIV TR 2/1 572 Social 20 308-171-19 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00 GONZALEZ, GUSTAVO & NANCY LIV TR 2/1 575 Social 21 308-171-20 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00 DRACO BUILDERS LLC Bone Yard Bar and Grill/ Earth's Elements 22 308-171-41 120 $2,760.00 $3,360.00 $3,960.00 $4,560.00 $5,160.00 CLARK, COLIN M SoCal Vacations 23 308-171-24 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00 BREWSTER, CHARLES A & E E REVOC FAM Robinhood Resort 24 308-171-28 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00 S N V K LLC Himilayan Restaurant 25 308-171-34 70 $1,610.00 $1,960.00 $2,310.00 $2,660.00 $3,010.00 Subtotal $33,580.00 $40,880.00 $48,180.00 $55,480.00 $62,780.00

CITY OF BIG BEAR LAKE
ASSESSMENT DISTRICT NO. 1-92

VILLAGE MAINTENANCE DISTRICT
FY 2024/25
Item 1.4
Attachment 4
Assessors Parcel
Numbers Assessed
Upon
Frontage Feet
(in Lineal
Feet)
FY 2021/22 Total
Assessments
($23.00/Linear Foot)
FY 2022/23 Total
Assessments
($28.00/Linear Foot)
FY 2023/24 Total
Assessments
($33.00/Linear Foot)
Proposed FY
2024/25 Total
Assessments
($38.00/Linear Foot)
Proposed FY
2025/26 Total
Assessments
($43.00/Linear Foot)
BREWSTER TRUST Parking for Nottinghams 26 308-171-35 120 $2,760.00 $3,360.00 $3,960.00 $4,560.00 $5,160.00 WHITT, JOHN B REVOCABLE TR 11/09/18 Village Theaters 27 308-171-36 80 $1,840.00 $2,240.00 $2,640.00 $3,040.00 $3,440.00 RATHJE, STEVEN TRUST 12/20/05 Oliver's Emporium 28 308-171-37 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00 BREWSTER, CHARLES A & E E REVOC FAM Nottinghams Restaurant 29 308-171-38 183 $4,209.00 $5,124.00 $6,039.00 $6,954.00 $7,869.00 CYPRESS POINT TRUST 5/21/14 The Village Shops 30 308-171-39 80 $1,840.00 $2,240.00 $2,640.00 $3,040.00 $3,440.00 GONZALEZ LIVING TRUST 9-27-2006 Saucy Mama's/ Fire Rock 31 308-171-40 80 $1,840.00 $2,240.00 $2,640.00 $3,040.00 $3,440.00 GONZALEZ, GUSTAVO & NANCY LV TR 02/2 El Jacalito 32 308-172-01 50 $1,150.00 $1,400.00 $1,650.00 $1,900.00 $2,150.00 CHANG, PHILIP U Boomers 33 308-172-02 50 $1,150.00 $1,400.00 $1,650.00 $1,900.00 $2,150.00 CHANG, PHILIP U Big Bear Liquor Mart 34 308-172-24 50 $1,150.00 $1,400.00 $1,650.00 $1,900.00 $2,150.00 NCOT TRUST 08/29/19 Valero/ Nick's Auto Care 35 308-172-25 152 $3,496.00 $4,256.00 $5,016.00 $5,776.00 $6,536.00 BIG BEAR VILLAGE PLAZA LLC Big Bear Tattoo/ Compass 36 308-173-33 100 $2,300.00 $2,800.00 $3,300.00 $3,800.00 $4,300.00 CJ PROPERTIES Peppercorn 37 308-173-30 100 $2,300.00 $2,800.00 $3,300.00 $3,800.00 $4,300.00 SCHWEITZER, B & T FAMILY TRUST Teddy Bear 38 308-173-27 100 $2,300.00 $2,800.00 $3,300.00 $3,800.00 $4,300.00 SHALHOOB FAMILY TRUST Brown Bear Gift Store 39 308-174-03 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00 SHALHOOB FAMILY TRUST 10-24-08 Art Garden 40 308-174-04 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00 DIAMOND TRUST 7-23-08 Jasper's Steakhouse 41 308-174-14 50 $1,150.00 $1,400.00 $1,650.00 $1,900.00 $2,150.00 JACOB SHAW INC Crave Main/ Trading Post 42 308-174-15 50 $1,150.00 $1,400.00 $1,650.00 $1,900.00 $2,150.00 SCRIVEN, MATTHEW D Mountain Gifts / Berry Bliss 43 308-174-27 76 $1,748.00 $2,128.00 $2,508.00 $2,888.00 $3,268.00 PINE KNOT PLAZA LLC Copper Q 44 308-174-28 120 $2,760.00 $3,360.00 $3,960.00 $4,560.00 $5,160.00 BOWEN, JEAN M TR (RESIDUAL TRUST) United Woods Craftsman 45 308-174-37 80 $1,840.00 $2,240.00 $2,640.00 $3,040.00 $3,440.00 SHALHOOB FAMILY TRUST Bear Essentials 46 308-174-39 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00 RICCHIUTI, LINDA M Copper Q 47 308-174-42 110 $2,530.00 $3,080.00 $3,630.00 $4,180.00 $4,730.00 CRAFTS & CRANKS INC Village Mall 48 308-181-14 290 $6,670.00 $8,120.00 $9,570.00 $11,020.00 $12,470.00 PREMIER INVESTMENT PROPERTIES LLC BB Superstore 49 308-181-05 55 $1,265.00 $1,540.00 $1,815.00 $2,090.00 $2,365.00 JACK IN THE BOX PROPERTIES LLC Jack in the Box 50 308-181-06 152 $3,496.00 $4,256.00 $5,016.00 $5,776.00 $6,536.00 Subtotal $52,624.00 $64,064.00 $75,504.00 $86,944.00 $98,384.00

CITY OF BIG BEAR LAKE
ASSESSMENT DISTRICT NO. 1-92

VILLAGE MAINTENANCE DISTRICT
FY 2024/25
Assessors Parcel
Numbers Assessed
Upon
Frontage Feet
(in Lineal
Feet)
FY 2021/22 Total
Assessments
($23.00/Linear Foot)
FY 2022/23 Total
Assessments
($28.00/Linear Foot)
FY 2023/24 Total
Assessments
($33.00/Linear Foot)
Proposed FY
2024/25 Total
Assessments
($38.00/Linear Foot)
Proposed FY
2025/26 Total
Assessments
($43.00/Linear Foot)
DRACO BUILDERS LLC Village Sports Bar 51 308-181-07 82 $1,886.00 $2,296.00 $2,706.00 $3,116.00 $3,526.00 VILLAGE DRIVE PROPERTIES LLC Oakside 52 308-181-13 61 $1,403.00 $1,708.00 $2,013.00 $2,318.00 $2,623.00 BISSONNETTE, DIANE TR 11/12 - EST OF Paolis/ La Pergola 53 308-183-21 100 $2,300.00 $2,800.00 $3,300.00 $3,800.00 $4,300.00 PACIFIC SNOW VALLEY RESORT LLC Northwoods 54 308-135-01 510 $11,730.00 $14,280.00 $16,830.00 $19,380.00 $21,930.00 PREMIER INVESTMENT PROPERTIES LLC Local Tropicali 55 308-146-02 236 $5,428.00 $6,608.00 $7,788.00 $8,968.00 $10,148.00 BLUEGREEN VACATIONS UNLIMITED INC The Club 56 308-121-69 405 $9,315.00 $11,340.00 $13,365.00 $15,390.00 $17,415.00 Subtotal $32,062.00 $39,032.00 $46,002.00 $52,972.00 $59,942.00 Total 5,142.00 $118,266.00 $143,976.00 $169,686.00 $195,396.00 $221,106.00

CITY OF BIG BEAR LAKE
ASSESSMENT DISTRICT NO. 1-92

VILLAGE MAINTENANCE DISTRICT
FY 2024/25

MEETING
DATE: April 10, 2024
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Jared Cheek, Public Works Manager–Capital Projects/Emergency Operations Israel Gomez-Rosales, Associate Civil Engineer
SUBJECT: Authorization of Bid Solicitations for Upcoming Capital Improvement Projects and Finding Certain Projects Exempt from the California Environmental Quality Act

BACKGROUND AND DISCUSSION
The Fiscal Year 2023-24 Capital Improvement Program (CIP) budget includes approximately twenty-six (26) projects or initiatives focused on investment in streets, parks, trails, facilities, sanitation, and equipment infrastructure throughout the City. The anticipated capital investment for Fiscal Year 2023-24, based upon the adopted CIP budget, is greater than $9.8 million.

The City’s purchasing guidelines require that the City Council provide authorization to the staff to proceed with bidding activities for the proposed capital improvement projects. This report includes a summary overview of each project to initiate the bidding activities. Additionally, pursuant to the California Environmental Quality Act (CEQA), the City Council is required to approve a finding related to each project which, for these projects, will all be categorical exemptions.

Upon approval of this item, staff will undertake the bid solicitations in accordance with the City’s purchasing policy and all other applicable regulations. As staff receives the bids for these respective projects and prepares them to initiate construction, the construction contracts will be presented to the City Council for approval at the appropriate time.

The Public Works Department is preparing a number of Capital Improvement Projects for execution during the 2024 summer construction season. At this time, staff is prepared to proceed with the bid solicitations for the projects that are outlined below. Staff will present comprehensive details associated with the project budgets, costs, and timelines at the time that each construction contract is presented to the City Council for consideration of the respective construction contracts.

The proposed projects to be authorized for bidding by this proposed action include:

Annual Street Rehabilitation Project
The Annual Street Rehabilitation Project is focused on performing street rehabilitation efforts, such as street reconstruction or asphalt overlays, throughout the City. For the past several years, this project has focused on residential streets; however, this year, the project Item 1.5
will focus on one arterial street, Summit Boulevard. Pursuant to the Pavement Management Program survey completed in 2022, Summit Boulevard from Big Bear Boulevard to the South End has a Pavement Condition Index (PCI) of 32 out of 100, classifying its condition as very poor.

The scope of work for this project will include pulverizing and demolishing the existing street, reconstructing the underground drainage infrastructure, and constructing an entirely new pavement section. Also, due to the extensive groundwater under this roadway section, the existing subgrade will be reinforced with cement treated base to ensure the long term stability of the roadway. Existing surface drainage will be reconstructed and a pedestrian sidewalk will be constructed on the east side of the street.

Staff will initiate this bid solicitation prior to the end of April with a bid opening tentatively scheduled for May 30, 2024. Under this timeline, staff anticipates the City Council’s consideration of a construction contract for this project on June 12, 2024 allowing work to commence in July 2024. The anticipated duration of this project is two months.

Adopted Budget: $1,900,000
CEQA Consideration: This project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301.c Existing Facilities as repair and maintenance of existing streets and highways.

Castle Rock Trailhead Parking Lot Project
The Castle Rock Trailhead Parking Lot Project is proposed to construct a 30-space parking lot, to serve the Castle Rock Trail, on a city-owned parcel of land at the southwest corner of Big Bear Boulevard and Talbot Drive. The City has been working on the concept of an off-street parking facility since as far back as 2017 and the City ultimately acquired this property in 2020 for this purpose. The proposed parking lot will include 30 parking spaces, two of which are ADA accessible, a restroom facility, sidewalk, and trash receptacles. The parking lot will connect to a new trail connection to the Castle Rock Trail that is being coordinated by the United States Forest Service.

The project design and environmental processes have been completed. In response to the California Environmental Quality Act, a Mitigated Negative Declaration was completed and circulated for public review and comment. On March 20, 2024, the Planning Commission adopted the Mitigated Negative Declaration for this project. In addition, at that same March 20, 2024 meeting, the Planning Commission also approved a Conditional Use Permit to allow for the construction of the proposed parking lot on that site. Staff is awaiting the processing of the National Environmental Policy Act (NEPA) document that is being coordinated by the Federal Highway Administration, who is a granting agency for this project, which is the final pending approval prior to proceeding with construction. It is anticipated that the NEPA clearance will be finalized by early to mid-May.

Staff is prepared to initiate the bid solicitation as soon as the NEPA clearance is received.

The current timeline for this process is that the construction contract would be considered at the City Council meeting scheduled for July 10, 2024, allowing construction to take place between August and October, 2024.

Funding for this project is primarily derived from two awarded grants and will be supplemented by Measure Y funds. In 2018, the City was awarded a Federal Lands Access Program (FLAP) grant in the amount of $741,000. The City also received $180,000 in funding from the California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access for All Act of 2021 to be used toward the construction of the restroom facility.

Adopted Budget: $1,021,000
CEQA Consideration: On March 20, 2024, the Planning Commission of the City of Big Bear Lake adopted a Mitigated Negative Declaration for this project.

Staff will proceed with the bid solicitations for the identified projects and will return to the City Council for the consideration of the construction contracts at the appropriate time. The action being considered within this report only authorizes staff to conduct the bid solicitations, it does not propose any budget amendments nor guarantee any construction contracts to be awarded.

FISCAL IMPACT
The actions contemplated within this report have a minor fiscal impact limited to the costs associated with preparing and soliciting construction bids. The contemplated projects are funded within the adopted Capital Improvement Program (CIP) Budget. A complete fiscal analysis of each project will be reviewed at the time that the construction contract is presented for consideration.

ENVIRONMENTAL CONSIDERATIONS
The appropriate findings for each project, relative to the California Environmental Quality Act, have been identified for the specific projects. Where applicable, a Notice of Exemption is attached to this report and will be filed for the appropriate projects.

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priority No. 1 as it “supports and invests in sustainable infrastructure projects and programs”.

RECOMMENDED ACTION
It is recommended that the City Council authorize staff to proceed with bid solicitations for the following Capital Improvement Projects: Annual Street Rehabilitation Project and Castle Rock Trailhead Parking Lot Project and find the applicable projects exempt from the California Environmental Quality Act (CEQA).

ATTACHMENTS

1. Notice of Exemption for the Annual Street Rehabilitation Project

2. Adopted Mitigated Negative Declaration for the Castle Rock Trailhead Parking Lot Project

NOTICE OF EXEMPTION
TO: Clerk of the Board of Supervisors FROM: Engineering Division County of San Bernardino City of Big Bear Lake
385 N. Arrowhead Avenue, 2nd Floor P. O. Box 10000
San Bernardino, CA 92415-0130 Big Bear Lake, CA 92315-8900 Project Title:

Annual Street Rehabilitation Project
Project Location - Specific:

Summit Boulevard within the City of Big Bear Lake
Description of Project:

This project involves pulverizing and demolishing the existing street, reconstructing the underground drainage infrastructure, and constructing an entirely new pavement section. Existing surface drainage will be reconstructed and a pedestrian sidewalk will be constructed on the east side of the street.

Name of Public Agency Approving Project:

City of Big Bear Lake, City Council
Name of Person or Agency Carrying out Project:

City of Big Bear Lake, Engineering Division
Exempt Status: (check one) (State type and section number) XX Categorically Exempt. Section: 15301(c)
Reasons why project is exempt:

These repairs are categorically exempt from the California Environmental Quality Act (CEQA) under section 15301.c as maintenance of existing highways and streets.

Lead Agency or Contact Person: Area Code/Telephone/Extension Sean Sullivan, Assistant City Manager (909) 866-5831
Date: April 10, 2024
Signature:
______________________________
Sean Sullivan,
Assistant City Manager
Item 1.5
Attachment 1
Item 1.5
Attachment 2

CITY OF BIG BEAR LAKE
April 10, 2024
City Council Meeting
Monthly & Miscellaneous
Reports

AGENDA REPORT

Service, Quality, Community
DATE: March 27, 2024
TO: Board of Commissioners
FROM: Reginald A. Lamson, General Manager
RE: General Manager’s Report
Capital Projects
Garstin Water Operations Facilities:

During the June 9, 2023 Special Board Meeting, the Board awarded an agreement to PBK for design and construction management services for the Garstin Water Operations Facilities. PBK, WSC, Tom Dodson and Associates, and Motive Energy are finalizing the engineering report and the environmental document needed for the USDA loan application. A Draft of the application was sent to USDA on July 19, 2023 for initial review. On August 9, 2023, WSC, Tom Dodson, and Staff met with USDA to discuss the loan application status and USDA provided additional information to help facilitate the federal environmental process. The environmental field visits are complete and the Draft CEQA document was distributed for public review on January 18, 2024. The Mitigated Negative Declaration was adopted on February 26, 2024, and filed with the State on February 28, 2024.

On October 17, 2023, WSC, DWP, and USDA conducted a Teams meeting to meet the new USDA personnel and receive comments to the draft Preliminary Engineering Report (PER).

USDA was also interested in possibly funding the solar component, what storm damage occurred during the 2022/23 winter storms, and grant funding to help maintain current capital spending levels. The USDA has estimated that $10,000,000 to $10,500,000 of the $14,500,000 construction costs may be eligible for loan/grant funding. WSC and Staff are finalizing the PER and will submit a loan application in 2-3 weeks.

On July 17, 2023, PBK submitted a preliminary Site Plan and Operations Building Floor Plan for staff review. On August 4, 2023, staff reviewed the Operations Building Floor Plan and made some revisions to facilitate better workflow. The revised Floor Plan resulted in a revised Site Plan. PBK revised the Floor Plan and Site Plan and met with staff on September 20, 2023. On October 12, 2023, Staff met with PBK to review the final draft of the Floor Plan and Site Layout. Due to grading issues and utility conflicts, the Single Story, 220’ X 60’ option was determined to be not financially feasible.

On November 15, 2023, Staff met to review five different, single-story and two-story options.

Staff ultimately combined some of the options and came up with a single-story option that will work well with existing site conditions. PBK incorporated Staff’s comments, prepared General Manager’s Report
March 27, 2024

Page 2 of 4 ends

Floor Plans, Site Plans, and Elevations and presented them to the Board at the December 19, 2023 Board meeting. The Board suggested minor revisions and directed staff to proceed with Project design with a not to exceed construction budget of $14,600,000.

Staff has advised Big Bear Mountain Resort (BBMR) staff that relocating the snowmaking pipeline is no longer required. BBMR is targeting the Spring of 2024 to line their pipeline through the Garstin site.

On December 7, 2023, Staff worked with South West Gas staff and determined the location of their facilities (standard and high-pressure gas lines) within the existing easements on the east side of DWP’s property, near the K-Mart Parking lot.

On January 8, 2024, Staff met with City staff regarding Planning Commission scheduling, permitting, and drainage modifications near the existing customer parking area. City staff provided some of the Planning Commission’s preferences and PBK has incorporated some of those preferences into the Garstin Plans . The existing 24-inch diameter storm drain’s inlet will be modified so that high flows will run across the new parking lot, along the existing easterly block, and into the northerly catch basin.

On January 18, 2024, Staff met with Bear Valley Electric Service (BVES) staff regarding upgrading the electric/solar service for the Garstin Site and the electrical service for Lake Plant Well Nos. 5 & 6 sites. BVES is fine with eliminating the current electric services for Lake Plant Well Nos. 5 & 6 sites and combining them with the upgraded Garstin electric/solar service.

PBK’s hazardous materials and soils sub-consultants will perform their field work in the next couple of weeks, weather permitting.

Replenish Big Bear:

The Replenish team submitted a work plan to evaluate existing domestic wells within 200 feet of the high-water level and determine if the Project will impact their water quality. Approximately eighty (80) private wells have been located. Of these 80 wells, only 41 of them are within 200 feet of the lakes high water level. Most of these wells are drilled within alluvium and will not be impacted by the Project. Tom Harder will have a report on which wells, if any, will be impacted by the Project. The 100% RO treatment also reduces or eliminates the blending requirement for percolating reclaimed/lake water into Sand Canyon. The meeting with DDW has greatly enhanced the feasibility of the project and the Replenish Team is preparing a detailed percolation plan for DDW’s consideration.

WSC was authorized to finalize the permit application to the Regional Board and submitted the Report of Waste Discharge package on February 28, 2022. The Regional Board provided informal comments and requested additional information during the month of May 2022. WSC provided additional information on June 1, 2022. Regional Board provided comments on August 26, 2022. On September 15, 2022, BBARWA sent a letter to the Regional Board requesting clarification regarding Surface Water Augmentation regulations. The Replenish team submitted the additional information requested within the August 26, 2022 Regional Board Letter on October 14, 2022.

On August 25, 2021, BBARWA approved a MOU for agencies that may benefit from Replenish Big Bear Project. The MOU has been distributed to other valley agencies for consideration. CSD General Manager’s Report
March 27, 2024

Page 3 of 4 ends

approved the MOU on September 20, 2021, DWP approved the MOU on September 28, 2021, and the City of Big Bear Lake City Council approved the MOU on November 1, 2021. The Replenish Big Bear Team met with County Supervisor representatives and gave them a draft of the MOU for their consideration. The County approved the MOU in July 2022. The Replenish Team is working with each agency to determine how and how much they can contribute towards the project. Each agency will pay their “Fair Share” of the O&M costs and possibly capital costs, which will reduce the project costs for the general public. DWP’s proposed annual cost for percolation within Sand Canyon was presented to and approved by the Board on September 27, 2022. Additional cost-sharing meetings have been conducted.

Environmental Scoping Meetings and the Public comment period have been completed. A project Piloting schedule is provided with the project charts. Grant Funding opportunities are discussed below. Follow-up meetings to respond to some of the comments submitted during the Environmental Comment period were conducted with Mojave Water Agency and East Valley Water District during March. The Replenish team will continue to work with these Agencies and their concerns will be addressed within the environmental documents. Pilot testing of proposed treatment equipment continues and BBARWA provided tours of the pilot equipment on July 19, 2023.

David Lawrence provided a Project update Power Point Presentation during the September 26, 2023 Board meeting. A similar presentation has been given to CSD and BVBGSA. The draft EIR will be presented to the BARRWA Board on December 19, 2023 for final comments.

On March 19, 2024, BBARWA had a special meeting to update the public on the Replenish Big Bear Project and receive direction from the Board after the presentation. The meeting was well attended, and many members of the public spoke in favor and against the Project. The majority of the public were in favor of the project. Some of the Board members had some concerns and staff needed additional time to properly address their concerns. BBARWA staff have contacted WIFIA (the primary funding agency) and they indicated that a 6-month pause would not affect the terms of the loan. Over the next 2 to 3 months, BBARWA and other Bear Valley stakeholders will work together to develop letters of intents to better defined how each agency will participate with the project and a public workshop will be conducted to further educate the public about Project details.

Grants Update:

Staff submitted two USBR Grant applications on October 5, 2021, one for the Wolf Reservoir & Boosters Replacement Project and one for the Division No. 9 Well & Well Pumping Plant Project. The grants required a 50% grant match. The USBR notified the DWP that we were not selected for this round of funding. We attended a debrief meeting with USBR on March 24,2022.

Staff incorporated USBR’s comments and submitted two USBR Drought Resiliency Grant applications on June 15, 2022; one for the Wolf Reservoir Boosters & Pipeline Project and one for the Division No. 9 Well Drilling & Equipping Project. On December 22, 2022, the USBR notified the DWP that we were selected for funding in the amount of $1,600,000 for the Wolf Reservoir & Boosters Replacement Project. This grant will provide 50% funding for the Wolf Pipeline Replacement Project. The grant agreement is finalize and USBR issued a Notice of Award.

General Manager’s Report
March 27, 2024

Page 4 of 4 ends

We were not selected for funding for the Division No. 9 Well & Well Pumping Plant Project.

On January 11, 2023, staff attended a debrief with USBR staff for the Division No. 9 Well & Well Pumping Plant Project and we are planning on reapplying for the equipping portion of the Division No. 9 Well Project. Staff received additional information from USBR and will incorporate these comments into the grant application. On November 6, 2023, staff submitted a grant application with the USBR for the Equipping Division Well No. 9 Project. The grant requires a 50% grant match.

Staff submitted two USBR Small Scale Grant applications on April 28, 2022, for the Pontel Hydropneumatic System and the 6th Lane Pipeline Replacement Project. Each grant is for up to $100,000 and require a 50% match. On January 5, 2023, the USBR notified the DWP that we were selected for funding in the amount of $100,000 for the Pontel Hydropneumatic System.

The grant agreement is finalized and USBR issued a Notice of Award.

On March 9, 2023, WSC informed staff of a Community Project Funding Request Grant that is being administered through Jay Obernolte’s office. The proposed Garstin Water Operations Facilities meets many of the requirements for this grant. Staff worked closely with WSC and on March 17, 2023, staff submitted a $1,500,000 grant application to Jay Obernolte’s office. The application included nine letters of support from local agencies and politicians. Staff appreciates everyone that provided letters of support in a timely fashion.

On February 22, 2024, staff submitted an application with the USBR for the Solar Backup Power SCADA Project. The grant requires a 50% grant match. The Project will address the problem of frequent power outages in the Bear Valley and its impact on our SCADA systems functionality.

The Solar Backup Power SCADA Project will ensure that even during power outages and natural disasters, the SCADA system components will continue to communicate with each other, communicate data real-time to staff’s mobile devices, reduce greenhouse gas emissions, and minimize water loss. The requested grant amount is $289,787.50 for forty-five SCADA site upgrades and solar battery backup systems.

Grant applications for the Replenish Big Bear Project (Project) are as follows:

1. SAWPA/DWR - DCI Technical Assistance Grant: The Project team submitted an application for a $500,000 grant on September 26, 2019. On November 19, 2019, the SAWPA Board approved an agreement to provide a $500,000 planning grant. This grant is being used to reimburse the four BVBGSA agencies for a portion of project planning costs.

2. SAWPA/DWR – Prop 1 IRWM Grant: The Project team submitted an application for a $4,500,000 grant on November 1, 2019. DWR notified the project team that our application is recommended for funding. Final award has been completed. This grant will reimburse the four BVBGSA agencies for project planning costs and fund a portion of the Project construction costs.

3. USBR – Title XVI Grant: The Project team submitted an application for a $7,025,643 grant on April 22, 2021. The Administration’s recent increase in funding for the drought stricken western states, along with an enhanced grant application, should improve our General Manager’s Report
March 27, 2024

Page 5 of 4 ends

chances of receiving this grant. USBR has recommended a $1,700,000 grant to help fund design, permitting, and pilot testing activities

4. The Replenish Big Bear Team had a Zoom Meeting with Congressman Obernolte on April 20, 2021. The Congressman informed us that he would be submitting Appropriations Applications and would like to include the Replenish Big Bear Project.

The team submitted an application to the Congressman on April 22, 2021. Congressman Obernolte informed BBARWA that Congress has awarded the Replenish Big Bear Project $960,000. Additional funding opportunities will be available next fiscal year.

5. On November 19, 2021, The Replenish Big Bear Team submitted a $50,000,000 DWR grant application for consideration. DWR staff has stated that they are open to awarding partial funding for projects and encouraged us to request the full amount. Replenish Big Bear was not recommended for this funding. DWR informed the Replenish Big Bear Team that additional funding is now available, and they are reevaluating our current application.

6. USBR – Title XVI Grant-Phase II: The Project team submitted an application for a $8,267,112 grant on March 11, 2022. BBARWA has been recommended for this funding.

7. The Replenish Big Bear Team had a Meeting with Congressman Obernolte regarding a possible 2022 Appropriation Application. The Congressman informed us that he would be submitting Appropriations Applications and would like to again include the Replenish Big Bear Project. The team submitted an application to the Congressman in May 2022.

This request has been included in the Federal Budget.

Replenish Big Bear Grant Summary:

Grant Amount Status
DCI Technical Assistance $500,000 Awarded and Fully Funded IRWM Prop 1, Round 1 $4,563,338 Awarded, In Process
2021 Title XVI $1,600,000 Awarded, In Process
2022 EPA STAG $960,000 CEQA and NEPA must be
completed prior to an Award
2022 Title XVI $8,267,112 Recommended for Funding
2023 EPA STAG $1,000,000 CEQA and NEPA must be
completed prior to an Award
2024 EPA STAG $1,000,000 Recommended for Funding
Total $17,890,450
SAWPA Santa Ana River Watershed Weather Modification Pilot Program:

On November 23, 2021, the Santa Ana Watershed Project Authority (SAWPA) provided a presentation to the Board on the Santa Ana River Watershed Weather Modification Pilot Program (Program). The Board requested staff investigate the Program and bring it back to the General Manager’s Report
March 27, 2024

Page 6 of 4 ends

Board. On January 25, 2022, the Board approved financial support for the Program in the amount of $3,000 annually for four years.

On October 13, 2022, we received the following update from SAWPA: “Unfortunately with the timing of CEQA completion for the project in June and securing an operations contractor in early August, we were unable to get the pilot project operations contractor on board in sufficient time to make the Nov. 2022 seeding start date, particularly with the need to execute 10 separate local seeding site operator agreements in the watershed. Consequently, the pilot project was postponed to start seeding to November 2023. In some ways, the delay works better for our efforts to secure 50% grant funding from the State as well since this grant funding would not be available from the State until late 2023.”
On August 16,2023, participating partners received the attached update. The highlights are as follows:

1. The project received $861,400 in Prop. 1 grant funding from DWR.

2. Biological Surveys are underway.

3. Equipment Set-Up is scheduled for September/October 2023

4. 1st Year Operation Period November 15, 2023 – April 15, 2023

5. 1st Year Pilot Report June 1, 2023
On November 15, 2023, SAWPA announced that the Program went live on that day and will continue through April 2027. For more information, visit the weather modification webpage at https://sawpa.gov/santa-ana-river-watershed-weather-modification/. SAWPA also established an email address, [email protected], for public inquiries regarding the Program.

As requested, the Board has been invited to a SAWPA presentation and tour of the Weather Modification Pilot Program on Tuesday, April 9, 2024.

Bear Valley Basin Groundwater Sustainability Agency:

On February 16, 2023, the BVBGSA had a Board meeting. The primary purpose of the meeting was to consider a proposal from Tom Harder and Associates to prepare the first Groundwater Sustainability Plan (GSP) Annual Report. The annual report is a requirement of the GSP. The report contains groundwater level information, water pumping information, and computes groundwater storage volume for the Bear Valley Basin. The BVBGSA Board approved the proposal and the funding of $10,277.50 will come from each of the four member agencies. The GSP Annual Report was submitted to DWR on April 1, 2023.

On June 20, 2023, the BVBGSA had a Board Meeting. The primary purpose of the meeting was to adopt the FY 2023/24 Budget. David Lawrence provided an update on Replenish Big Bear to the Board including the following: The Replenish Big Bear Team will be submitting the Pilot Study Report to the Regional Board. The pilot equipment including the UV disinfectant and advanced oxidation process have been delivered. BBARWA will be piloting the equipment through September to ensure we can support the claims that we have made for the Replenish Big Bear Project. On July 19, 2023, BBARWA held an Open House and Pilot Tour. From 2:00 pm - 3:00 pm, the Regional Board and local Board members had an opportunity for a Pilot Tour and the public was invited to join BBARWA from 3:00 pm - 6:00 pm. Over 300 people attended the event.

General Manager’s Report
March 27, 2024

Page 7 of 4 ends

On November 13, 2023, the BVBGSA Board approved an agreement with Tom Harder to prepare the GSP 2022/23 Annual Report contingent upon concurrence of approval by the member agencies that will be responsible for reimbursing the BVBGSA. The 2022/23 Annual Report was filed with DWR-SGMA on March 21, 2024.

Department of Water, City of Big Bear Lake
41972 Garstin Drive, P.O. Box 1929 · Big Bear Lake, CA 92315-1929 · Phone 909/866-5050 · Fax 909/866-3184 · www.BBLDWP.com This institution is an equal opportunity provider and employer.

DEPARTMENT OF WATER

Service, Quality, Community
DATE: March 27, 2024
TO: Erik Sund, City Manager
FROM: Reginald A. Lamson, DWP General Manager
RE: DWP Monthly Update – February 2024

SERVICE DELIVERY
Water services that were provided February 1, 2024 to February 29, 2024:
15,984 Customers provided with water service.
710 Field service calls completed.
0 Main leak repaired.
1 Main leaks year-to-date 2024 0 Main leaks year-to-date 2023 0 Service leak repairs
2 Service leaks year-to-date 2024 5 Service leaks year-to-date 2023

46.50 Million gallons produced by wells.
$848,654 Processed in billings.
8,792 Accounts processed in billings.
3,367 Number of customers on E-bill
76 New Accounts (includes tenant turnover).

1.150 Equivalent Dwelling Units (EDU) added to the water system. $909,730 Total Gross receipts processed.

BOARD MEETINGS:

The following was approved by the Board of Water and Power Commissioners at a Regular Board Meeting on February 26, 2024:
• The Board adopted Resolution No. DWP 2024-02 adopting the Comprehensive Administrative Fee Schedule.
• The Board adopted the Initial Study, Mitigated Negative Declaration, and the Mitigation Monitoring and Reporting Program in accordance with the requirements of CEQA subject to revisions and authorized the General Manager to file the Final Negative Declaration and Notice of Determination with the County of San Bernardino.
• The Board awarded a contract with Tiger Tanks Inc. for the Pontell Hydropneumatic Tank Fabrication Project for $38,951.63, and budget internally $1,948.37 for a 5% contingency for a total amount of $40,900.00. • The Board ratified Change Order No. 5 to the South West Pump & Drilling Contract for the Division Well No 9 Drilling Project in the amount of $23,614.63.

City Manager’s Report
March 27, 2024

Page 2 of 2 ends

• The Board authorized staff to file with the San Bernardino County, a Notice of Completion for the Division Well No. 9 Drilling Project naming South West Pump & Drilling, Inc. as the Contractor. • The Board adopted Resolution No. DWP 2024-03 approving Risk Management Policies 2024-01 through 2024-15 as amended.
• The Board adopted Resolution No. DWP 2024-04 supporting the USBR Grant application for the Solar Backup Power SCADA Project.

Neighborhood Preservation Division
39707 Big Bear Boulevard, PO Box 10000, Big Bear Lake, CA 92315 • (909) 866-5831 Ext. 153 • www.citybigbearlake.com/VacationRenatal March 2024 Vacation Rental Compliance Report Summary
March 2024 Summary Number/$
City Initiated Service Calls 33
Resident Initiated Service Calls 45
Total Amount of Service Calls 78
Total Citations Issued 7
Total Citation Fines & Penalties $9,000
March 2024 Summary of Service Calls Number % Of Total
Vacation Rental Trash Stored on Property/Trash Left Out 41 53% Vacation Rental parking too many cars 10 13%
Vacation Rental Parking on Street or Yard 8 10%
Vacation Rental Noise/Party 6 8%
Vacation Rental No Exterior Sign 4 5%
Vacation Rental Over Occupancy 2 3%
Vacation Rental Incessant Barking Dog 2 3%
Vacation Rental - Miscellaneous Issues 1 1%
Vacation Rental Spa after 10pm 1 1%
Unsanitary/Unsafe Conditions 1 1%
Vacation Rental Advertising without a License 1 1%
Vacation Rental Parking on Street Snow Conditions 1 1%
Total Amount of Service Calls 78 100%
March 2024 Citation Recipients Number % Of Total
Guest 4 57%
Owner 3 43%
Agent 0 0%
Total Citations 7 100%
Neighborhood Preservation Division
39707 Big Bear Boulevard, PO Box 10000, Big Bear Lake, CA 92315 • (909) 866-5831 Ext. 153 • www.citybigbearlake.com/VacationRenatal March 2024 Disposition of Service Calls Number % Of Total Issued Verbal Warning 30 38%
No Violation Observed by Officer/No Issue 20 26%
Issued Written Warning 16 21%
Issued Citation 7 8%
New/In Progress 2 3%
Issues Resolved Without Warning 2 3%
Issued Notice of Violation 1 1%
Total Vacation Rental Service Calls 78 100%
53%
13%
10%
8%
5%
3%
3%
1% 1%
1%
1%
1%
Percentage of Service Calls
Vacation Rental Trash Stored on
Property/Trash Left Out
Vacation Rental parking too many
cars
Vacation Rental Parking on Street
or Yard
Vacation Rental Noise/Party
Vacation Rental No Exterior Sign
Vacation Rental Over Occupancy
Vacation Rental Incessant Barking
Dog
Vacation Rental - Miscellaneous
Issues
Vacation Rental Spa after 10pm
Unsanitary/Unsafe Conditions
Vacation Rental Advertising
without a License
Vacation Rental Parking on Street
Snow Conditions
Percentage of Service Calls
Neighborhood Preservation Division
39707 Big Bear Boulevard, PO Box 10000, Big Bear Lake, CA 92315 • (909) 866-5831 Ext. 153 • www.citybigbearlake.com/VacationRenatal 45 33
7 RESIDENT INITIATED SERVICE CALLS CITY INITIATED SERVICE CALLS CITATIONS ISSUED Call Summary
38%
26%
21%
8% 3% 3% 1%
Issued Verbal
Warning
No Violation
Observed by
Officer/No Issue
Issued Written
Warning
Issued Citation New/In Progress Issues Resolved
Without Warning
Issued Notice of
Violation
Disposition of Service Calls
39707 Big Bear Boulevard, PO Box 10000, Big Bear Lake, CA 92315 • (909) 866-5831 Ext. 153 • www.citybigbearlake.com Public Records Act (PRA) Monthly Report
Name Request # Date Of Request Status Date Complete
Gena Spiropoulos PRR-2024-17 1/30/2024 Complete 3/4/2024 Stephanie Saldivar PRR-2023-267 12/26/2023 Complete 3/4/2024 Eric Krystad PRR-2024-28 2/14/2024 Complete 3/6/2024
Israel Simmons PRR-2024-21 2/4/2024 Complete 3/7/2024
Mayra Cadengo PRR-2024-29 2/16/2024 Complete 3/11/2024
Tom PRR-2024-30 2/18/2024 Complete 3/11/2024
Monserrat Hernandez PRR-2024-43 3/7/2024 Cancelled 3/11/2024 Suzette Guyette PRR-2024-36 2/27/2024 Complete 3/20/2024 Bill Young PRR-2024-34 2/26/2024 Complete 3/26/2024
In 2023, the City partnered with JustFOIA to help manage public records requests. Citizens can efficiently submit records requests and track their progress. Additionally, citizens can view other records requests and their responsive documentation to help with processing duplicate requests.

Follow this link to search the City of Big Bear Lake Public Records Request archive:
https://bigbearlakeca.justfoia.com/publicportal/home/search Visit Big Bear Monthly Report
The VBB Board of Directors (BoD) met on March 28, 2024, it reviewed organizational information and approved the following initiatives:

INFORMATIONAL:

CEO Report
• CEO, Travis Scott made the BoD aware that an insurance claim has been filed against a driver that left their vehicle unattended, running and in-gear in the post office parking lot and subsequently that vehicle rolled across Pine Knot over the curb and made contact with the VBB building/front wall. Repair work has been scheduled. • The management team attended the Visit California Outlook Forum in Palm Desert in early March for continuing education and the Visit California Poppy Award ceremony where VBB was nominated for a Golden Poppy award for the “Big Bear is Open” campaign that ran following the snowstorms in March 2023. • Chair, Loren Hafen & CEO Travis Scott presented to the City Council (CC) at their March 13 meeting. Where it was requested by the CC that an Ad-hoc of the CC meet with an Ad-hoc of the VBB BoD to discuss the current MOU between the City of Big Bear Lake and VBB.

ACTION ITEMS:

1. Marketing Strategist, Adriena Daunt presented the annual Strategic Marketing Plan (SMP) for fiscal year 24/25.
• The board accepted the presentation and approved the SMP for FY 24/25.

2. Events Director, John Jackson presented new additions to the 24/25 events program:
• Upgrading our commitment to the Kodiak Ultra Marathon for 2025 & 2026 as a MAJOR event. Which comes with an additional ask of $25,000 per year and more support in working through the planning & city processes. • Christmas Light Park: A weeks long family friendly installation proposed to be placed between the Golf Course and the Zoo.
• Santa’s Village: to be placed at the Zoo giving families the opportunity to have hot cocoa and take photos with Santa Clause following their visit/tour of the Christmas Light Park.
• Ice staking rink: potentially placed in Christmas Tree Lot in the village to give holiday visitors more family friendly activities during the holiday season also, giving VBB something to market in the event that we don’t see snow until later in the season.
• Update and additional ask: Swift Mountain has been removed from the events listing with Mountain Revival replacing it on the same September weekend.

Pending use of BBMR Parking lot.
o The board approved all initiatives. In the case of Mountain Revival, the board directed the event committee to make the final decision to move forward pending meetings with BBMR staff.

3. CEO Travis Scott Presented the FY 2024/2025 Budget after having worked with the Budget Ad-hoc (Directors Hafen & Lanza) to draft the proposed budget. • The Board accepted the presentation and approved the FY 24/25 budget as presented.

4. Future meeting dates are set as follows:
• Annual Meeting: April 25, 2024, at 6PM - Destination Big Bear Event Room

Big Bear Lake City CouncilApril 10, 2024

Big Bear Lake City Council
April 10, 2024