Agenda packet, regular meeting — Big Bear Lake City Council, May 8, 2024

CITY COUNCIL REGULAR MEETING AGENDA
MAY 8, 2024
Closed Session: 4:00 p.m., ECR, Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, CA 92315 Open Session: 5:00 p.m., Hofert Hall, Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, CA 92315

COUNCILMEMBERS

MAYOR PERRI MELNICK

MAYOR PRO TEM KENDI SEGOVIA

COUNCILMEMBER RICK HERRICK

COUNCILMEMBER RANDALL PUTZ

CITY STAFF

CITY MANAGER ERIK SUND

ASSISTANT CITY MANAGER/CITY CLERK ERICA STEPHENSON

CITY ATTORNEY STEPHEN DEITSCH
If members of the public cannot attend the meeting, the City encourages the public to submit written public communications about any item on this meeting agenda, or about any subject matter within the jurisdiction of the City, to the City Clerk either in person, via mail or by email at [email protected]. If your comment is related to a specific Agenda item, please identify the Agenda item in the header of your letter or the subject line of your email. All written communications received by the City Clerk prior to the meeting will be distributed to the City Council prior to the start of the meeting, however, the public is encouraged to submit comments by 8:00 am on the day of the meeting to ensure adequate time for Council review and consideration.

OPEN SESSION – 4:00 P.M.

CALL TO ORDER

ROLL CALL
CLOSED SESSION COMMUNICATIONS - Any member of the public is entitled to speak on Closed Session Agenda items. If you wish to address any other items listed on the agenda, you must do so during Open Session.

DECLARATION OF CLOSED SESSION ITEMS

1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Gov. Code Section 54957 Title of Position: City Manager

2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Gov. Code Section 54956.8 Property: 40277 Big Bear Boulevard, APN:0307-184-10
Link to Google Map: https://maps.app.goo.gl/WAtSCnpPPfzP6oR28 City Negotiator: City Manager Erik Sund
Negotiating Party: David Kruk, Go Vector One LLC
Under Negotiation: Price & Terms of Payment

CITY COUNCIL AGENDA
MAY 8, 2024 - Page 2

3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Gov. Code Section 54956.8 Property: 844 Tulip Lane, APN:0307-111-06
Link to Google Map: https://maps.app.goo.gl/DP65dVrhyK2J2cE16 City Negotiator: City Manager Erik Sund
Negotiating Party: Shahin, R & P Family Trust
Under Negotiation: Price & Terms of Payment

RECESS TO CLOSED SESSION
RECONVENE OPEN SESSION – 5:00 P.M.

PLEDGE OF ALLEGIANCE

INVOCATION
An Invocation provided by Jim Lona, Commander of American Legion Post 584.

EVENT CALENDAR FOR THE PERFORMING ARTS CENTER - For tickets please contact the box office at (909) 866-4970 or visit www.citybigbearlake.com • Mountain Top Strings presents Spring Strings Extravaganza on May 16 at 6:30 p.m. • Big Bear High School presents the 2024 Senior Awards Night on May 18 at 6:00 p.m. • The Steven G. Mihaylo, Big Bear High School Education Foundation hosts the annual 2024 Scholarship Presentation on June 1st at 5:00 p.m.

PRESENTATIONS
• Presentation of a 5-Year Employee Service Award to Israel Gomez Rosales, Associate Engineer. • Introduction of new employee – Maggie Torres, Accountant I – Finance/Treasury Services Department. • Introduction of new employee – Patricia Lopez, Administrative Assistant – Public Works Department. • Presentation of a Proclamation to the Public Works Department Declaring the Week of May 15 – 21 as National Public Works Week.
• Presentation from Caltrans District 8 External Affairs Manager Emily Leinen providing an overview of the current condition of Big Bear Boulevard and upcoming maintenance projects.

RESULTS OF CLOSED SESSION

CITY STAFF ANNOUNCEMENTS IN RESPONSE TO PUBLIC COMMENTS MADE AT THE 04/10/2024 CITY COUNCIL MEETING
PUBLIC COMMUNICATIONS (PART 1) - At this time, general Public comment is permitted only on consent calendar items and other matters not listed on the posted agenda that are within the subject matter and jurisdiction of the City. Public comment on specific items listed on the posted agenda, such as public hearing & discussion or action items, will be taken later in the meeting when the item is called for discussion. When addressing the City Council, please keep the following in mind; State law prohibits the City Council from taking any action on items not listed on the agenda. Therefore, the City Council is prevented from engaging

CITY COUNCIL AGENDA
MAY 8, 2024 - Page 3
in discussion or deliberation regarding the public’s comments or inquires on non-agendized topics, although the City Council and/or City staff can make brief statements related to a public comment. Each speaker has a 3-minute maximum time limit subject to adjustment at the discretion of the Presiding Officer. To allow City Council sufficient time to address agendized City business, if Public Communications Part 1 exceeds one hour, the remaining public speakers will be allowed to provide public comments during Public Communications Part 2. Participants cannot cede their speaking time to another person. To help ensure a respectful and efficient meeting, please address the Council directly, not the audience, and refrain from disruptive comments and applause. We appreciate your attendance and your participation in our local government proceedings.

1. CONSENT CALENDAR

1.1 APPROVE DEMANDS – CHECK ISSUE DATE 03/29/24 THROUGH 04/17/24 IN THE AMOUNT OF $2,933,257.98 AND THE MARCH 2024 TREASURER’S REPORT

1.2 AUTHORIZE A PROFESSIONAL SERVICES AGREEMENT FOR THE TOUR DE

BIG BEAR TRAFFIC CONTROL SERVICES
Staff’s recommendation: Adopt a Resolution Authorizing a Professional Services Agreement with Statewide Traffic Safety and Signs, Inc. for Traffic Control Services in Support of the 2024 Tour de Big Bear Event.

1.3 APPROVE PURCHASE OF STANDBY GENERATORS
Staff’s recommendation: Adopt a Resolution Approving the Purchase of Standby Generators from Bay City Electric Works to Support the City’s Sanitation Facilities.

1.4 APPROVE PURCHASE OF FLEET VEHICLES
Staff’s recommendation: Adopt a Resolution Approving the Purchase of Fleet Vehicles.

1.5 AUTHORIZE SUBMISSION OF THE 2023 HOUSING ELEMENT ANNUAL

PROGRESS REPORT
Staff’s recommendation: Adopt a Resolution Authorizing the Submission of the 2023 Housing Element Annual Progress Report as Required by Government Code Section 65400.

ITEMS REMOVED FROM THE CONSENT CALENDAR

2. DISCUSSION/ACTION ITEMS

2.1 AUTHORIZE A PROFESSIONAL SERVICES AGREEMENT FOR THE

PREPARARTION OF A RELOCATION IMPACT REPORT AND RELOCATION

PLAN RELATED TO THE LEISURE BEAR MOBILE HOME PARK
Staff’s recommendation: Adopt a Resolution Authorizing a Professional Services Agreement with Overland, Pacific & Cutler for the Preparation of a Relocation Impact Report and Relocation Plan Related to the Leisure Bear Mobile Home Park.

CITY COUNCIL AGENDA
MAY 8, 2024 - Page 4

2.2 SAN BERNARDINO COUNTY ANIMAL CONTROL SERVICES PRESENTATION Staff’s recommendation: Receive a presentation from the San Bernardino County Animal Control Department’s Director of Public Health Joshua Dugas presenting an overview of the County’s Animal Control Services, then engage in related discussion and provide direction to staff as appropriate.

PUBLIC COMMUNICATIONS (PART 2)

3. COMMENTS, ANNOUNCEMENTS & ADDITIONAL CITY BUSINESS
• CITY CLERK, CITY ATTORNEY & CITY MANAGER COMMENTS
• COUNCILMEMBER BOARD/COMMITTEE REPORTS & COMMENTS

ADJOURNMENT

TENTATIVE ITEMS TO BE CONSIDERED AT A FUTURE PUBLIC MEETING FY 24/25 Budget Adoption– June 12, 2024 Regular Meeting Resolution Calling the November 2024 Election – June 12, 2024 Regular Meeting City Council Rules of Order Manual Discussion – July 10, 2024 Special Meeting

DECLARATION OF POSTING
I hereby certify under penalty of perjury, under the laws of the State of California, that the foregoing agenda was posted in accordance with the applicable legal requirements. Dated this 2nd day of May 2024.

Erica Stephenson, City Clerk

The City of Big Bear Lake wishes to make all of its public meetings accessible to the public. If you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (909) 866-5831. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

CONSENT CALENDAR REPORTS
Check# Vendor/Employee Date Amount
90394 Department of Justice 04/04/24 32.00
90395 City of Big Bear Lake Dept of Water & Power 04/04/24 411.85 90396 Mountain Area Regional Transit Authority 04/04/24 41,666.67 90397 BBARWA 04/04/24 1,841,659.14
90398 Airgas, Inc. 04/04/24 60.52
90399 Best Best & Krieger LLP 04/04/24 22,992.67
90400 Big Bear Paint Center 04/04/24 36.75
90401 Butchers Blocks & Building Materials 04/04/24 807.02 90402 Bear Valley Electric 04/04/24 10,648.46
90403 Cintas Corporation 04/04/24 410.76
90404 Melisa Carlc 04/04/24 9,842.50
90405 Occupational Health Centers of California 04/04/24 202.00 90406 Cutting Edge Supply 04/04/24 9,402.69
90407 Lumber City Corp. 04/04/24 26.64
90408 Frontier Communications 04/04/24 100.63
90409 Geiger Supply, Inc. 04/04/24 63.85
90410 Golden Bell Products, Inc 04/04/24 3,499.08
90411 Grainger Inc. 04/04/24 457.72
90412 The Grizzly 04/04/24 2,070.25
90413 KOA Corporation 04/04/24 7,500.00
90414 Ludecke's Electrical Service, Inc. 04/04/24 218.75 90415 Mission Linen Supply Inc. 04/04/24 1,042.85
90416 Municipal Maintenance Equipment 04/04/24 2,367.63 90417 Moonridge Fuelstop 04/04/24 3,869.18
90418 Motive Energy 04/04/24 2,800.00
90419 Genuine Auto Parts 04/04/24 22.75
90420 Quill Corporation 04/04/24 92.50
90421 Romans Construction Corp. 04/04/24 16,855.50
90422 Sierra Aggregate Co 04/04/24 1,641.88
90423 Southwest Gas Corporation 04/04/24 23,994.27
90424 Underground Service Alert Inc. 04/04/24 187.68
90425 United Rentals (North America), Inc 04/04/24 30,822.70 90427 Verizon Wireless 04/04/24 3,729.19
90428 Waxie Sanitary Supply Inc. 04/04/24 12,567.24
90432 Espyr 04/05/24 204.60
90438 TASC Client Invoices 04/05/24 88.35
90441 San Bernardino County Fire Protection District 04/12/24 5,527.22 90442 San Bernardino County Sheriff's Dept 04/12/24 490,901.00 90443 City of Big Bear Lake Dept of Water & Power 04/12/24 2,091.43 90444 All Protection Alarm 04/12/24 328.56
90445 A Performance Towing Inc 04/12/24 7,500.00
90446 Bay City Equipment Industries Inc 04/12/24 3,196.26 90447 Friends of the Moonridge Zoo 04/12/24 500.00
90448 Big Bear Disposal Inc 04/12/24 1,237.03
90449 Big Bear Paint Center 04/12/24 108.98
90450 Birtcher Anderson & Davis Assoc Inc. 04/12/24 9,167.00 90451 BlackHole Technologies Inc 04/12/24 1,969.78
90452 BlueTarp Financial, Inc. 04/12/24 87.79
90453 Peter Joseph Bucknam 04/12/24 2,487.50
90454 Butchers Blocks & Building Materials 04/12/24 797.68 90455 Bear Valley Printing Inc 04/12/24 24.57
City of Big Bear Lake
Checks Issued 03/29/2024 ‐ 04/17/2024
Item 1.1
Check# Vendor/Employee Date Amount
City of Big Bear Lake
Checks Issued 03/29/2024 ‐ 04/17/2024
90456 Car Quest Auto Parts 04/12/24 956.55
90457 Execucom 04/12/24 1,604.93
90458 Charter Communications Holdings, LLC 04/12/24 943.53 90459 Cintas Corporation 04/12/24 1,316.21
90460 Occupational Health Centers of California 04/12/24 202.00 90461 Rosemary E De Lap 04/12/24 459.95
90463 Lumber City Corp. 04/12/24 238.09
90464 Docu‐Trust 04/12/24 110.00
90465 FedEx 04/12/24 54.05
90467 Frontier Communications 04/12/24 63.34
90469 Grainger Inc. 04/12/24 325.69
90471 Houston & Harris PCS, Inc. 04/12/24 169,787.98
90472 Intelesys One, Inc. 04/12/24 10,676.42
90473 Kellogg Supply, Inc 04/12/24 4,543.08
90474 Hitchin Lucerne, Inc. 04/12/24 1,472.89
90476 Mission Linen Supply Inc. 04/12/24 2,089.28
90477 Municipal Maintenance Equipment 04/12/24 4,702.98 90479 Moonridge Fuelstop 04/12/24 50.26
90480 Randy Spitz 04/12/24 21.55
90481 Mountain Water Co 04/12/24 128.00
90482 Genuine Auto Parts 04/12/24 1,024.01
90483 Jennifer O'Keefe 04/12/24 1,113.00
90484 Orkin Pest Control 04/12/24 466.97
90485 Otis Elevator Company 04/12/24 882.42
90488 Procore Technologies, Inc. 04/12/24 3,445.62
90489 ROW Traffic Safety, Inc. 04/12/24 6,600.00
90490 Robertson's Ready Mix 04/12/24 660.51
90491 Romans Construction Corp. 04/12/24 15,864.00
90492 Tripepi, Smith & Associates, Inc. 04/12/24 1,341.25 90493 Underground Service Alert Inc. 04/12/24 185.93
90494 United Rentals (North America), Inc 04/12/24 4,503.95 90497 AW Direct 04/17/24 430.95
90498 Burtronics Business Systems 04/17/24 49.10
90499 Butchers Blocks & Building Materials 04/17/24 360.00 90500 Bear Valley Electric 04/17/24 8,277.10
90501 Bear Valley Printing Inc 04/17/24 1,409.61
90502 Crafco Inc. 04/17/24 1,616.25
90503 Lumber City Corp. 04/17/24 222.10
90504 Grainger Inc. 04/17/24 100.69
90505 MTS Partners Inc 04/17/24 508.58
90506 Lynn Merrill And Associates, Inc. 04/17/24 781.08 90507 Merrell Johnson Engineering Inc 04/17/24 3,729.00 90508 Mission Linen Supply Inc. 04/17/24 1,042.84
90509 Randy Spitz 04/17/24 93.32
90510 Mountain Trophy & Pro Shop 04/17/24 25.86
90511 Orkin Pest Control 04/17/24 243.99
90512 Nestle Waters North America 04/17/24 1,693.44
90513 Romans Construction Corp. 04/17/24 31,472.50
90515 Sierra Aggregate Co 04/17/24 1,637.27
90516 Valero Marketing & Supply Co 04/17/24 1,256.63
90517 Volvo Construction Equipment Inc. 04/17/24 37,712.50 Check# Vendor/Employee Date Amount
City of Big Bear Lake
Checks Issued 03/29/2024 ‐ 04/17/2024
90518 Waxie Sanitary Supply Inc. 04/17/24 35.35
90519 Willdan Engineering Inc 04/17/24 17,167.50
ACH Daniel Schonberg 04/12/24 750.00
ACH AccuSource, Inc. 04/12/24 567.81
ACH S Porter Inc 04/12/24 2,859.00
ACH S Porter Inc 04/17/24 5,060.00
2,933,257.98
Check# Vendor/Employee Transaction Amount
City Council 4110
90447 Friends of the Moonridge Zoo 04/12/24 500.00
City Council Total 500.00
City Manager 4120
90420 Quill Corporation 04/04/24 92.50
City Manager Total 92.50
City Clerk 4130
90399 Best Best & Krieger LLP 04/04/24 6,912.80
90464 Docu‐Trust 04/12/24 110.00
90501 Bear Valley Printing Inc 04/17/24 1,159.86
ACH Daniel Schonberg 04/12/24 750.00
City Clerk Total 8,932.66
Finance 4140
90510 Mountain Trophy & Pro Shop 04/17/24 25.86
Finance Services Total 25.86
Human Resources 4150
90394 Department of Justice 04/04/24 32.00
90405 Occupational Health Centers of California 04/04/24 202.00 90412 The Grizzly 04/04/24 139.75
90432 Espyr 04/05/24 204.6090438 TASC Client Invoices 04/05/24 88.3590460 Occupational Health Centers of California 04/12/24 202.00 ACH AccuSource, Inc. 04/12/24 567.81
Human Resources Total 1,436.51
City Attorney 4170
90399 Best Best & Krieger LLP 04/04/24 16,079.87
90412 The Grizzly 04/04/24 1,930.50
City Attorney Total 18,010.37
Traffic Safety 4230
90500 Bear Valley Electric 04/17/24 231.03
Traffic Safety Total 231.03
Law Enforcement 4250
90442 San Bernardino County Sheriff's Dept
Charity Event Sponsorship
Office Supplies
PRA Services ‐ Feb 2024
Document Storage ‐ Mar & Apr 2024Beautify Big Bear Lake Printed MaterialsGraphic Art Services Slider Name Plate
Fingerprint Apps
Recruitment ExpenseRecruitment ExpenseEAP ServicesAdministrative FeesRecruitment ExpenseRecruitment Expense Professional Legal Services ‐ Feb 2024
Legal Notices
Electricity Usage
Monthly Sheriff Contract 04/12/24 490,901.00
Law Enforcement Total 490,901.00
City of Big Bear Lake
Expenditure By Department
Checks Issued 03/29/2024 ‐ 04/17/2024
Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 03/29/2024 ‐ 04/17/2024
Animal Regulation 4260
90484 Orkin Pest Control Pest Control Services 04/12/24 144.99 Animal Regulation Total 144.99
Engineering 4310
90507 Merrell Johnson Engineering Inc Professional Services 04/17/24 1,869.00 Engineering Total 1,869.00
Street Maintenance & Snow Removal 4320
90398 Airgas, Inc. Materials/Supplies 04/04/24 60.5290401 Butchers Blocks & Building Materials Materials/Supplies 04/04/24 448.2590406 Cutting Edge Supply Snow Removal Expense 04/04/24 9,402.69 90407 Lumber City Corp. Materials/Supplies 04/04/24 26.64 90415 Mission Linen Supply Inc. Uniform Laundry Service 04/04/24 725.70 90416 Municipal Maintenance Equipment Snow Removal Expense 04/04/24 2,367.63 90417 Moonridge Fuelstop Fuel Charges ‐ Snow 04/04/24 2,909.40 90421 Romans Construction Corp. Snow Removal Expense 04/04/24 16,855.50 90422 Sierra Aggregate Co Snow Removal Expense 04/04/24 1,641.88 90425 United Rentals (North America), Inc Snow Removal Expense 04/04/24 30,822.70 90428 Waxie Sanitary Supply Inc. Janitorial Supplies 04/04/24 3,141.81 90445 A Performance Towing Inc Tow Truck Standby 04/12/24 7,500.00 90448 Big Bear Disposal Inc Portable Restroom Rentals 04/12/24 568.01 90451 BlackHole Technologies Inc GPS Monthly Services 04/12/24 1,969.7890454 Butchers Blocks & Building Materials Materials/Supplies 04/12/24 223.2590455 Bear Valley Printing Inc Street Signs 04/12/24 24.57 90457 Execucom After‐hours Call Service 04/12/24 802.4690459 Cintas Corporation First Aid Supplies 04/12/24 467.39 90463 Lumber City Corp. Materials/Supplies 04/12/24 80.15 90469 Grainger Inc. Materials/Supplies 04/12/24 117.12
90474 Hitchin Lucerne, Inc. Materials/Supplies 04/12/24 736.4490476 Mission Linen Supply Inc. Uniform Laundry Service 04/12/24 1,454.27 90477 Municipal Maintenance Equipment Snow Removal Expense 04/12/24 4,702.9890479 Moonridge Fuelstop Fuel Charges ‐ Snow 04/12/24 50.26 90480 Randy Spitz Materials/Supplies 04/12/24 21.5590489 ROW Traffic Safety, Inc. Winter Message Board Rental 04/12/24 6,600.00 90490 Robertson's Ready Mix Materials/Supplies 04/12/24 660.5190491 Romans Construction Corp. Snow Removal Expense 04/12/24 15,864.00 90494 United Rentals (North America), Inc Equipment Rental 04/12/24 2,086.04 90494 United Rentals (North America), Inc Snow Removal Expense 04/12/24 2,417.91 90499 Butchers Blocks & Building Materials Materials/Supplies 04/17/24 102.1890502 Crafco Inc. Materials/Supplies 04/17/24 1,616.2590503 Lumber City Corp. Materials/Supplies 04/17/24 205.46 90508 Mission Linen Supply Inc. Uniform Laundry Service 04/17/24 725.70 90512 Nestle Waters North America Drinking Water 04/17/24 846.7290513 Romans Construction Corp. Snow Removal Expense 04/17/24 14,872.50 Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 03/29/2024 ‐ 04/17/2024
90515 Sierra Aggregate Co Snow Removal Expense 04/17/24 1,637.27 90516 Valero Marketing & Supply Co Fuel Charges 04/17/24 1,256.63 90517 Volvo Construction Equipment Inc. Snow Removal Expense 04/17/24 37,712.50 ACH S Porter Inc Snow Removal Expense 04/17/24 5,060.00 PW: Street Maintenance & Snow Removal Total 178,784.62
Vehicle Maintenance 4325
90415 Mission Linen Supply Inc. Uniform Laundry Service 04/04/24 45.36 90419 Genuine Auto Parts Vehicle Repair Parts 04/04/24 ‐29.74 90423 Southwest Gas Corporation Natural Gas Usage 04/04/24 2,658.7990443 City of Big Bear Lake Dept of Water & Power Water Usage 04/12/24 302.39 90456 Car Quest Auto Parts Vehicle Repair Parts 04/12/24 956.55 90469 Grainger Inc. Vehicle Repair Parts 04/12/24 164.02 90476 Mission Linen Supply Inc. Uniform Laundry Service 04/12/24 90.89 90482 Genuine Auto Parts Vehicle Repair Parts 04/12/24 1,024.01 90497 AW Direct Vehicle Repair Parts 04/17/24 430.9590504 Grainger Inc. Vehicle Repair Parts 04/17/24 100.69 90508 Mission Linen Supply Inc. Uniform Laundry Service 04/17/24 45.36 PW: Vehicle Maintenance Total 5,789.27
Street Lighting 4330
90402 Bear Valley Electric Electricity Usage 04/04/24 5,811.36 90500 Bear Valley Electric Electricity Usage 04/17/24 85.71 PW: Street Lighting Total 5,897.07
Parking Lots / Chamber Building 4335
90402 Bear Valley Electric Electricity Usage 04/04/24 1,426.87 90428 Waxie Sanitary Supply Inc. Janitorial Supplies 04/04/24 3,141.81 90443 City of Big Bear Lake Dept of Water & Power Water Usage 04/12/24 403.99 90444 All Protection Alarm Alarm Monitoring 04/12/24 192.30 90448 Big Bear Disposal Inc Portable Restroom Rentals 04/12/24 568.01 90454 Butchers Blocks & Building Materials Materials/Supplies 04/12/24 17.8190463 Lumber City Corp. Materials/Supplies 04/12/24 13.57 90484 Orkin Pest Control Pest Control Services 04/12/24 103.99 90500 Bear Valley Electric Electricity Usage 04/17/24 235.40 90511 Orkin Pest Control Pest Control Services 04/17/24 243.99 PW: Parking Lots/Chamber Total 6,347.74
Building & Safety 4430
90519 Willdan Engineering Inc Professional Services 04/17/24 17,167.50 Building & Safety Total 17,167.50
Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 03/29/2024 ‐ 04/17/2024
City Parks & Trails 4625
90395 City of Big Bear Lake Dept of Water & Power Water Usage 04/04/24 411.85 90401 Butchers Blocks & Building Materials Materials/Supplies 04/04/24 110.1990402 Bear Valley Electric Electricity Usage 04/04/24 685.92 90428 Waxie Sanitary Supply Inc. Janitorial Supplies 04/04/24 3,141.81 90443 City of Big Bear Lake Dept of Water & Power Water Usage 04/12/24 703.07 90454 Butchers Blocks & Building Materials Materials/Supplies 04/12/24 37.3790461 Rosemary E De Lap Locksmith Services 04/12/24 459.95 90463 Lumber City Corp. Materials/Supplies 04/12/24 85.79 90473 Kellogg Supply, Inc Materials/Supplies 04/12/24 2,271.5490474 Hitchin Lucerne, Inc. Materials/Supplies 04/12/24 736.4590499 Butchers Blocks & Building Materials Materials/Supplies 04/17/24 25.63 90500 Bear Valley Electric Electricity Usage 04/17/24 2,575.55 90501 Bear Valley Printing Inc Parking Lot Signs 04/17/24 249.75 90518 Waxie Sanitary Supply Inc. Janitorial Supplies 04/17/24 35.35 City Parks & Trails Total 11,530.22
General Government 4800
90403 Cintas Corporation First Aid Supplies 04/04/24 410.76 90465 FedEx Postage Charges 04/12/24 54.05
90481 Mountain Water Co Water Dispenser Rental & Water 04/12/24 128.00 90483 Jennifer O'Keefe Professional Headshots 04/12/24 1,113.00 90509 Randy Spitz Meeting Supplies 04/17/24 93.32
General Government Total 1,799.13
Information Technology 4810
90404 Melisa Carlc GIS Services 04/04/24 9,842.5090427 Verizon Wireless Cell Phone Service 04/04/24 2,423.97 90458 Charter Communications Holdings, LLC High Speed Internet 04/12/24 943.53 90467 Frontier Communications Telephone Service 04/12/24 63.34 90472 Intelesys One, Inc. Monthly IT Services 04/12/24 10,676.42 90488 Procore Technologies, Inc. Project Management Annual Software Subscription 04/12/24 3,445.62 90498 Burtronics Business Systems Copier Charges 04/17/24 49.10 90505 MTS Partners Inc Toner 04/17/24 508.58
Technology Services Total 27,953.06
Civic Center 4820
90400 Big Bear Paint Center Materials/Supplies 04/04/24 36.75 90401 Butchers Blocks & Building Materials Materials/Supplies 04/04/24 45.7790409 Geiger Supply, Inc. Materials/Supplies 04/04/24 63.85 90415 Mission Linen Supply Inc. Uniform Laundry Service 04/04/24 63.50 90418 Motive Energy Solar System Maintenance 04/04/24 2,800.00 90423 Southwest Gas Corporation Natural Gas Usage 04/04/24 13,863.61 90428 Waxie Sanitary Supply Inc. Janitorial Supplies 04/04/24 3,141.81 90443 City of Big Bear Lake Dept of Water & Power Water Usage 04/12/24 370.14 Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 03/29/2024 ‐ 04/17/2024
90449 Big Bear Paint Center Materials/Supplies 04/12/24 108.98 90454 Butchers Blocks & Building Materials Materials/Supplies 04/12/24 210.3890459 Cintas Corporation AED Lease 04/12/24 381.44 90463 Lumber City Corp. Materials/Supplies 04/12/24 58.58 90476 Mission Linen Supply Inc. Uniform Laundry Service 04/12/24 127.25 90484 Orkin Pest Control Pest Control Services 04/12/24 217.99 90485 Otis Elevator Company Elevator Maintenance 04/12/24 882.42 90499 Butchers Blocks & Building Materials Materials/Supplies 04/17/24 108.9390503 Lumber City Corp. Materials/Supplies 04/17/24 16.64 90507 Merrell Johnson Engineering Inc Professional Services 04/17/24 185.00 90508 Mission Linen Supply Inc. Uniform Laundry Service 04/17/24 63.50 Civic Center Total 22,746.54
PAC Operations & Maintenance 4821
90423 Southwest Gas Corporation Natural Gas Usage 04/04/24 3,471.4290444 All Protection Alarm Alarm Monitoring 04/12/24 136.26 PAC Operations & Maintenance Total 3,607.68
Sanitation 250
90397 BBARWA Semi‐Annual Sewer Charges 04/04/24 1,841,659.14 90401 Butchers Blocks & Building Materials Materials/Supplies 04/04/24 196.2690402 Bear Valley Electric Electricity Usage 04/04/24 2,101.82 90408 Frontier Communications Telephone Service 04/04/24 100.63 90410 Golden Bell Products, Inc Materials/Supplies 04/04/24 3,499.0890411 Grainger Inc. Materials/Supplies 04/04/24 457.72 90415 Mission Linen Supply Inc. Uniform Laundry Service 04/04/24 135.72 90417 Moonridge Fuelstop Fuel Charges 04/04/24 959.78
90419 Genuine Auto Parts Vehicle Repair Parts 04/04/24 52.49 90423 Southwest Gas Corporation Natural Gas Usage 04/04/24 2,658.7690424 Underground Service Alert Inc. Underground Dig Alert Services 04/04/24 187.68 90427 Verizon Wireless Cell Phone Service 04/04/24 1,006.88 90443 City of Big Bear Lake Dept of Water & Power Water Usage 04/12/24 50.70 90452 BlueTarp Financial, Inc. Materials/Supplies 04/12/24 87.79 90457 Execucom After‐hours Call Service 04/12/24 802.47 90459 Cintas Corporation First Aid Supplies 04/12/24 467.38 90469 Grainger Inc. Materials/Supplies 04/12/24 44.55
90476 Mission Linen Supply Inc. Uniform Laundry Service 04/12/24 271.44 90493 Underground Service Alert Inc. Underground Dig Alert Services 04/12/24 185.93 90499 Butchers Blocks & Building Materials Materials/Supplies 04/17/24 123.2690500 Bear Valley Electric Electricity Usage 04/17/24 4,501.21 90507 Merrell Johnson Engineering Inc Professional Services 04/17/24 1,175.00 90508 Mission Linen Supply Inc. Uniform Laundry Service 04/17/24 135.72 90512 Nestle Waters North America Drinking Water 04/17/24 846.72 Sanitation Total 1,861,708.13
Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 03/29/2024 ‐ 04/17/2024
Property Lease General Operations 255
90414 Ludecke's Electrical Service, Inc. Electrical Maintenance 04/04/24 218.75 90450 Birtcher Anderson & Davis Assoc Inc. Improvement Plan Feasibility Study 04/12/24 9,167.00 90492 Tripepi, Smith & Associates, Inc. Professional Services 04/12/24 1,341.25 90507 Merrell Johnson Engineering Inc Professional Services 04/17/24 277.50 Property Lease General Operations Total 11,004.50
Mountain Transit 282
90396 Mountain Area Regional Transit Authority No‐Fare Trolley Contribution ‐ April 04/04/24 41,666.67 Mountain Transit Total 41,666.67
Village Streetscape Maintenance 291
90401 Butchers Blocks & Building Materials Materials/Supplies 04/04/24 6.5590402 Bear Valley Electric Electricity Usage 04/04/24 622.49 90423 Southwest Gas Corporation Natural Gas Usage 04/04/24 1,341.69 90443 City of Big Bear Lake Dept of Water & Power Water Usage 04/12/24 261.14 90454 Butchers Blocks & Building Materials Materials/Supplies 04/12/24 308.8790473 Kellogg Supply, Inc Materials/Supplies 04/12/24 2,271.5490500 Bear Valley Electric Electricity Usage 04/17/24 648.20 Village Streetscape Maintenance Total 5,460.48
Capital Projects 321
90413 KOA Corporation Castle Rock Trailhead Project 04/04/24 7,500.00 90446 Bay City Equipment Industries Inc Sanitation Infrastructure ‐ Emergency Repairs 04/12/24 3,196.26 90471 Houston & Harris PCS, Inc. Sanitary Sewer Collection System & Lake Line Cleaning & Inspection 04/12/24 169,787.98 90507 Merrell Johnson Engineering Inc Rathbun Creek Trail Project 04/17/24 222.50 90513 Romans Construction Corp. Sanitation Infrastructure ‐ Emergency Repairs 04/17/24 16,600.00 ACH S Porter Inc Rathbun Creek Trail Project ‐ Retention Released 04/12/24 2,859.00 Capital Projects Total 200,165.74
Street Improvement Projects 350
90453 Peter Joseph Bucknam Sign Inventory Project 04/12/24 2,487.50 Capital Projects/ Street Improvements Total 2,487.50
Refuse 550
90415 Mission Linen Supply Inc. Uniform Laundry Service 04/04/24 72.57 90427 Verizon Wireless Cell Phone Service 04/04/24 298.34 90441 San Bernardino County Fire Protection District Household Hazardous Waste Removal 04/12/24 5,527.22 90448 Big Bear Disposal Inc Rental Toilets 04/12/24 101.01 90476 Mission Linen Supply Inc. Uniform Laundry Service 04/12/24 145.43 90506 Lynn Merrill And Associates, Inc. Professional Services 04/17/24 781.08 90508 Mission Linen Supply Inc. Uniform Laundry Service 04/17/24 72.56 Refuse Total 6,998.21
2,933,257.98
DISTRIBUTION OF TREASURY CASH Rate Amount % of Total
Demand Account - Union Bank $ 6.65% 2,145,534
Imprest Cash - Union Bank Payroll $ 0.02% 5,342
Imprest Cash $ 0.00% 1,500
Dental Self Insured Checking $ 0.49% 159,027
Local Agency Investment Fund (LAIF) 4.232% 29,934,571 $ 92.83% Total Cash In Treasury: 32,245,974 $ 100.00%
INVESTMENT ACTIVITY Days Deposits Withdrawals
LAIF Average Life (Days) of Portfolio 230
LAIF Transactions $3,600,000 -$1,500,000
Interest Received for Fiscal Year 2023-24 $445,120
DISTRIBUTION OF CASH BY FUND March 2024 February 2024 Change General $ 22,933,534 23,704,969 $ 771,435 $
Sanitation $ 5,675,136 5,525,393 $ (149,743) $
Capital Improvement $ (1,597,512) (337,070) $ 1,260,442 $ Refuse $ 987,237 995,387 $ 8,150 $
Trust $ 477,180 1,627,690 $ 1,150,510 $
Successor Agency $ 240,023 240,023 $ - $
AB 3229 Supp Law Enforce $ 504,061 489,581 $ (14,480) $ Total Cash in Treasury: 32,245,974 $ 29,219,659 $ 3,026,314 $ CASH WITH FISCAL AGENT - RESERVE FUNDS Cost Basis Market Value Current Yield 2005 Revenue Refunding Bonds
Big Bear Lake Reserve Fund $ 598,464 598,464 $ 5.20%
Moonridge Reserve Fund $ 85,243 85,243 $ 5.20%
1999 IA Tax Allocation Bonds $ 289,289 289,289 $ 5.20%
- The aforementioned investments conform to the City's investment policy. (Res. 2022-64) - Cash is sufficient to meet needs of the next 6 months. - Interest earned on invested cash is accrued on a quarterly basis.

Pursuant to California Government Code 53647 all local government agencies are required to report the current market value of investments under management by an outside party. The reserve funds for the aforementioned bond issues are held and managed by the City's Trustee, Union Bank.

CITY OF BIG BEAR LAKE

TREASURER'S REPORT
March 31, 2024

MEETING
DATE: May 8, 2024
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Jason Watterson, Public Works Manager – Field Operations / Utilities SUBJECT: Authorize a Professional Services Agreement for the Tour de Big Bear Traffic Control Services

BACKGROUND & DISCUSSION
The Tour de Big Bear is an annual bicycle ride event that is held the first weekend in August and draws more than 2,000 participating cyclists in addition to spectators and other visitors. The Tour de Big Bear is defined, pursuant to the City’s Community Events Grant Policy, as a City Sponsored Signature Event which is an event that has previously demonstrated their significant economic benefit to the Community resulting from their documented large attendance and their contribution to multiple night bookings within the Big Bear Valley. As such, the City’s contribution toward City Signature Events is not defined by the policy but is revisited annually.

Historically, the City’s contribution to the Tour de Big Bear has been in-kind services and associated costs valued at approximately $50,000 annually, with the primary focus on event traffic control, and the related costs of Caltrans permits and Sheriff/CHP personnel. The traffic control effort is a significant contribution of staff time, usually requiring 1,000 or more Public Works Staff hours in the weeks leading up to and through the event. The activities include coordinating and organizing the traffic control equipment, assembling signs, laying out the route and staging the materials. The day of the event, to implement the traffic control and event support, generally requires all Public Works employees to work the event, which is approximately twenty-five (25) personnel in addition to management support.

Given the significant impact that this event places upon City Public Works resources, especially during the busy construction and maintenance season, staff sought to use additional contracted support for the Tour de Big Bear in 2023. As the traffic control efforts represent the largest impact to labor resources, staff prepared an RFP for turnkey traffic control services for this event, requesting that proposing firms provide all advance preparation and comprehensive day of event traffic control services. In response to the RFP for these services in 2023, the City received one response from Statewide Traffic Safety and Signs, Inc. (Statewide).

Based upon the results of the RFP, the City Council awarded a Professional Services Agreement to Statewide in the amount of $38,000. Once the agreement was approved, Statewide staff were integral to the planning and coordination, in advance of the event. Representatives from Statewide assisted in the coordination with Caltrans, integrated well with City staff in understanding the Item 1.2
nature of the event and worked closely with them, as well as the Tour de Big Bear representatives, to finalize the plans, layout the course, and execute a safe and successful event.

As anticipated, the usage of Statewide for the 2023 event significantly reduced the City staff obligations for this event, while still delivering a quality event consistent with previous events and the expectations of the event organizers. The day of staffing for Public Works was reduced by more than 50% and the reduced work impacts in the events leading up to the event allowed staff to focus on other, critical Public Works tasks and functions. As we continue to utilize contracted traffic control services and all parties get more comfortable with the event operations, City Staff’s support will continue to be reduced.

As we approach the 2024 event, staff is recommending that we again utilize Statewide for the traffic control services. Given that they were the only respondent to the 2023 RFP and their successful execution of the event, they have demonstrated a partnership with the City and the event promoter which is beneficial to delivering this event effectively and efficiently. Statewide has proposed a price of $42,000 for the 2024 event services, which is an increase of approximately 10% over the cost from last year. The increase is attributable to general inflationary increases as well as a slight scope modification as the event is returning to Bear Mountain for the 2024 edition, which requires additional traffic control along Moonridge Road.

The Tour de Big Bear is scheduled for Saturday, August 3, 2024. The event’s Special Event Permit, including the necessary road closures, was approved by the Planning Commission on March 20, 2024.

FISCAL IMPACT
Funding for the contract traffic control services in the amount of $42,000 is available in the proposed Fiscal Year 2024-25 Annual Operating Budget within the Management Services section.

ENVIRONMENTAL CONSIDERATIONS
Under Section 15378 of the California Environmental Quality Act (CEQA) Guidelines, this is not project, and, therefore, no environmental review is required.

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priority No. 5 to “protect and preserve the quality of life for residents and businesses”.

RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Authorizing a Professional Services Agreement with Statewide Traffic Safety and Signs, Inc. for Traffic Control Services in Support of the 2024 Tour de Big Bear Event.

ATTACHMENTS

1. Resolution No. 2024-XX

2. Proposal of Statewide Traffic Safety and Signs, Inc.

RESOLUTION NO. 2024-XX

RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES

AGREEMENT WITH STATEWIDE TRAFFIC SAFETY AND
SIGNS, INC. FOR TRAFFIC CONTROL SERVICES IN
SUPPORT OF THE 2024 TOUR DE BIG BEAR EVENT
WHEREAS, The Tour de Big Bear is an annual bicycle ride event that is held the first weekend in August and draws more than 2,000 participating cyclists in addition to spectators and other visitors; and,
WHEREAS, The Tour de Big Bear is defined, pursuant to the City’s Community Events Grant Policy, as a City Sponsored Signature Event which is an event that has previously demonstrated their significant economic benefit to the Community resulting from their documented large attendance and their contribution to multiple night bookings within the Big Bear Valley; and, WHEREAS, , the City’s contribution toward City Signature Events is not defined by the policy but is revisited annually; and,
WHEREAS, the City’s contribution to the Tour de Big Bear, historically, has been in-kind services and associated costs valued at approximately $50,000, with the primary focus on event traffic control, and the related costs of Caltrans permits and Sheriff/CHP personnel; and, WHEREAS, the Public Works staff efforts for the Tour de Big Bear event requires approximately 1,000 personnel hours per event, which takes place during the City’s key maintenance and construction season; and,
WHEREAS, in an effort to continue to support the Tour de Big Bear event while also preserving staff resources to focus on other responsibilities, staff circulated an RFP and recommended the award of a Professional Services Agreement to a traffic control firm for the 2023 event; and, WHEREAS, Statewide Traffic Safety and Signs, Inc. (Statewide) was the selected vendor for the 2023 event, as they are a well established traffic control provider and were the only respondent to the City’s RFP, and they successfully implemented the necessary traffic control support, resulting in a safe and effective event, for the cost of $38,000; and, WHEREAS, given the success of the 2023 event, which significantly reduced staff time, including the day of staffing by more than 50%, staff is recommending that the City again contract with Statewide for the 2024 event; and,
WHEREAS, Statewide sufficiently performed the services for the 2023 event and are familiar with the nature and technicalities of the event and it is believed that their familiarity with the event will only lead to additional efficiencies and future success for the event; and, WHEREAS, Statewide has proposed to perform the necessary services for the 2024 Tour de Big Bear at a cost of $42,000, which represents an approximately 10% cost increase from last year, attributable to general inflationary increases as well as additional costs associated with a revised Item 1.2
Attachment 1
traffic control plan as the event has been moved back to Bear Mountain, resulting in additional traffic control needs along Moonridge Road; and,
WHEREAS, the use of these contracted services will greatly reduce both the impact upon City staff and the associated costs of this event; and,
WHEREAS, funding is included within the proposed Fiscal Year 2024-25 Annual Operating Budget in support of these services.

NOW, THEREFORE, BE IT RESOLVED by the City Council that:

1. A Professional Services Agreement is approved with Statewide Traffic Safety & Signs, Inc. for traffic control services in support of the 2024 Tour de Big Bear event in an amount not to exceed $42,000, and the City Manager is authorized to execute the contract in a form approved by the City Attorney.

PASSED, APPROVED AND ADOPTED this 8th day of May, 2024.

Perri Melnick, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is four; that the foregoing resolution, being Resolution No. 2024-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 8th day of May, 2024 and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk
Statewide - Riverside
PROPOSAL:134168
BID DATE: 04/09/24
EST

ESTIMATING DEPARTMENT
PROJECT:
2024 TOUR DE BIG BEAR
CLIENT:

CYCLING EVENT

BIG BEAR LAKE, CA
Kellen Blohm
Proposal/Quote
ITEM # DESCRIPTION QUANTITY PRICE AMOUNT
2225 Kansas Ave
Riverside, CA 92507-2651
Fax (888) 527-1728
Ph (951) 213-3708
License # 975518 CONTRACT INFO
2024 TOUR DE BIG BEAR

CYCLING EVENT

ESTIMATOR
Proposal General Notes:

THIS PROPOSAL AND ATTACHED PROVISIONS MUST BECOME A BINDING PART OF ANY SUBCONTRACT 001 TRAFFIC CONTROL SYSTEM 1 LS 42000.00/LS 42,000.00
Traffic control placement and removal, as well as placement of route signage (provided by Big Bear Cycling Association), and markings for the Tour de Big Bear cycling event on August 3rd, 2024.

Traffic Control Crews, Traffic Trucks to execute the Traffic Control Services as outlined by city of Big Bear Lake.

Traffic Closures, Passing Lane Closure, and Lane Shifts P.C.M.S. (5 total)
TYBE II BARRICADES (107 total)
TYPE 3 BARRICADES (38 total)
TRAFIC CONTROL PLANS (stamped as required)
INCLUSIONS:

SPECIFICATIONS:

PROPOSAL PROVISIONS
- A signed contract and 15 working days notice must be given prior to any move in. This quote shall remain valid for 30 days from date of actual bid opening, unless otherwise agreed upon. PAYMENT TERMS ARE- 100%, NET 30 unless otherwise agreed upon.
- Unless stated on the quote, all permits and associated fees are excluded from Statewide Traffic Safety and Signs, Inc's quoted pricing.
- Lump sum items are based on "working days" listed in the Special Provisions or working days bid for this project. Additional compensation (standard rental rates) will be applied if working days are exceeded. - Standards for 5 day work shift must be established prior to Statewide Traffic Safety and Signs, Inc. starting work on the project.
- Rental equipment furnished and installed by Statewide Traffic Safety and Signs, Inc. may not be moved by anyone other than Statewide Traffic Safety and Signs, Inc. without prior approval. - Installed crash cushion arrays/modules relocated by Contractor shall be paid for at item price or new rental period of $3.00 a day per module.
- All Construction Area Signs to be installed at one time or in stages and covered if needed at installation. Contractor to uncover and recover if needed.
- Construction Area Signs include one mobilization per stage, additional mobilizations $1,500.00 each, unless negotiated prior to work. Additional signs required due to damage, theft, or plan inadequacies will be billed as extra work. - Traffic Control not included in installation, removal, or repair of any item. Stand-by time charged at $175.00/hr.

SPECIFICATIONS:

Item 1.2
Attachment 2
Proposal/Quote Page 2
134168 04/09/24
ITEM # DESCRIPTION QUANTITY PRICE AMOUNT

CONTRACT INFO
2024 TOUR DE BIG BEAR

CYCLING EVENT
-Portable equipment will be delivered and picked up from one location. Contractor to maintain. Contractor is liable for loss and or damaged equipment. Barricades do not include flashing lights or sign panels unless otherwise noted. Pallets are not included with crash cushions.
- Contractor is liable for lost or damaged equipment removed or relocated by Contractor's forces. - Statewide Traffic Safety and Signs, Inc. does not accept charges or back charges of any kind unless agreed to in writing prior to work beginning.
- Statewide Traffic Safety and Signs, Inc. shall fully indemnify Contractor for any liability arising out of Statewide Traffic Safety and Signs, Inc. work or products, but only to the extent of Statewide Traffic Safety and Signs, Inc. liability and not that of anyone else. Statewide Traffic Safety and Signs, Inc. maintains insurance coverage for their work hereunder, including $2,000,000.00 Products- Comp/OP Agg and a 10/93 Additional Insured Endorsement. - If there are any issues or concerns regarding Statewide Traffic Safety and Signs, Inc. products or work, Contractor shall promptly notify and give Statewide Traffic Safety and Signs, Inc. first opportunity to correct any such problems. - All sign and marker location/ mark-out to be done prior to Statewide Traffic Safety and Signs, Inc. starting work. If necessary, Statewide Traffic Safety and Signs, Inc. will assist project inspector with location/ mark-out. Statewide Traffic Safety and Signs, Inc. will mark out it's own work area for USA if necessary, but is not responsible for damage to underground facilities not shown on plans or not marked out by other agencies.
- Sign panels for roadside sign items are supplied by others unless purchased through bid items of this quotation. Roadside sign panels will not be received by Statewide Traffic Safety and Signs, Inc. earlier to 15 working days prior to scheduled installation. No storage. 45 working days advance notice for sign panel orders. All sign plan discrepancies are to be resolved before any sign panel orders are placed. Hardware for sign panel items is excluded unless stated otherwise. - Permanent sign and marker installation: maximum move-ins: ONE (1). Additional move-ins $1,500.00 each, unless negotiated prior to work. 45 working days notice for metal post orders. Mounting hardware supplied to, and installed by Contractor. - Removal, relocate, and reset items are to be completed in whole per Special Provisions for the project, and completed in, ONE (1) move-in. Additional move-ins $1,500.00 each, unless negotiated prior to work. - Sign installation does not include coring or breaking. - All change order work must be approved by agency / owner prior to work being performed by Statewide Traffic Safety and Signs, Inc.
- Acceptance of this quote is acceptance of these provisions, which shall prevail if in conflict with any other documents. - No retention is to be held on Traffic Control and Equipment Rental. - Traffic control pricing rates exclude any "Traffic Control Technician / Supervisor" on site.

TOTAL BID: $42,000.00
Print:

Signed:

Dated:

Title:

BACKGROUND & DISCUSSION
The City’s Sanitation Division is responsible for the maintenance of the sanitary sewer system which includes approximately 200 miles of sewer main, more than 3,000 manholes, and 12 sewer lift stations. The sewer lift stations, also known as pumping stations, move wastewater throughout the City’s sanitary sewer system and ultimately deposit it in larger trunk lines managed by the Big Bear Area Regional Wastewater Agency (BBARWA). The lift stations are critical resources to keep the wastewater moving through the system and preventing overflows. Given their importance, the sites are equipped with redundant electricity either through built in emergency generators or electrical connections to receive power from portable generators.

The City’s lift stations are all in excess of thirty (30) years old or older and the standby generators that serve these stations date to the original construction of each station. As such, these generators are obsolete and inefficient in addition to no longer being compliant with California Air Resources Board (CARB) and South Coast Air Quality Management District (SCAQMD) standards. As such, beginning with Fiscal Year 2021-22, funds have been allocated annually for replacement generators in the Five-Year Capital Improvement Program (CIP) budget. Since the time that this practice has been instituted, the backup generator at Lift Station No. 12 has been successfully replaced.

Staff has standardized the usage of Kohler diesel generators for these facilities as they are available in a variety of sizes and configurations to meet the diverse needs of our Sanitation sites and equipment and Kohler is regarded as a leading manufacturer of portable power systems.

Furthermore, having consistent generators throughout the system allows for more effective maintenance and upkeep given the availability and consistency of replacement parts. Kohler generators are available to the City at a discounted price through our membership in Sourcewell, a national purchasing collective available to governmental agencies. Bay City Electric Works maintains the Sourcewell contract (Contract No. #092222-KOH) for these Kohler generators which offers pricing for these units at approximately 30% below list price.

Staff has identified three (3) lift stations that are high priorities for replacement generators. Staff has worked with Bay City Electric Works to provide the appropriate specifications and cost proposals for the identified generators and they are outlined in the table below:

Item 1.3
Station Location Specified Generator Total Cost
1 Meadow Park / Eagle Point Kohler Model 150REOZJF (150 KW) $ 91,856.25 9 City’s Sewer Ponds Kohler Model 60REOZK (60 KW) $ 63,358.79 10 Stanfield / Big Bear Blvd Kohler Model 50REOZK (49 kw) $ 63,358.79 TOTAL $218,573.83
The costs above include the purchase price of the diesel generators, inclusive of the Sourcewell, discount as well as all necessary accessories, freight and start up services from Bay City Electric Works. The primary accessory is an automatic transfer switch (ATS) for each unit which automatically switches the generator on when it detects a disruption in electrical service. In addition, the generator for Station 1 has additional emissions management requirements because of its size so the pricing provided above includes the required diesel particulate filter system. It is estimated that these units would be delivered to Big Bear Lake within 10-12 months from executing the order.

The proposed action includes only the purchase of the generators, it does not include installation.

The installation of these generators will need to be performed by a qualified, licensed electrical contractor and the selection of that contractor is subject to the City’s bidding and purchasing guidelines. Staff will work to prepare the plans and specifications for the installation of these generators and will conduct a public bid process in Winter/Spring 2025. The intention is to closely align the award of construction contract for the installation of these generators with their delivery schedule. Staff will return to the City Council at the appropriate time for the authorization to solicit construction bids as well as for the consideration of the construction contract.

FISCAL IMPACT
The total cost for the purchase of these generators is $218,573.83. Funding is available in the adopted Capital Improvement Program (CIP) budget with funding derived from the Sanitation Fund.

ENVIRONMENTAL CONSIDERATIONS
This action is not subject to the California Environmental Quality Act (CEQA) as it is not a project pursuant to Section 15378 of the CEQA Guidelines. A CEQA finding will be made at a later City Council meeting as a part of the consideration of a construction contract to install these generators.

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priority No. 1 as it “supports and invests in sustainable infrastructure projects and programs”.

RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Approving the Purchase of Standby Generators from Bay City Electric Works to Support the City’s Sanitation Facilities.

ATTACHMENT

1. Resolution No. 2024-XX
RESOLUTION NO. 2024-XX

RESOLUTION APPROVING THE PURCHASE OF STANDBY GENERATORS

FROM BAY CITY ELECTRIC WORKS TO SUPPORT THE
CITY’S SANITATION FACILITIES
WHEREAS, the City of Big Bear Lake Sanitation Division maintains a sanitary sewer system that includes approximately 200 miles of pipeline, more than 3,000 manholes and twelve (12) lift stations; and
WHEREAS, the lift stations are critical infrastructure that move the wastewater through the City’s sanitary sewer system, ultimately depositing it into trunk lanes that are managed by the Big Bear Area Regional Wastewater Authority; and,
WHEREAS, the functionality of these stations is critical to maintain the movement of wastewater and prevent sewer overflows and, as such, the stations are retrofitted with backup generators or power connectivity to ensure their functionality in the event of a power outage; and, WHEREAS, funding has been included within the Five Year Capital Improvement Program (CIP) budgets to work toward replacing backup generators at all lift stations as they are dated which impacts their efficiency and given their age, they are no longer compliant with regulatory standards for this type of equipment; and,
WHEREAS, staff has identified Lift Stations 1, 9, and 10 as the priority candidates for the replacement of their generators and has sought proposals for the appropriate Kohler diesel generators to meet the needs of the stations; and,
WHEREAS, staff is able to source these generators using the City’s membership in Sourcewell, which is a purchasing collective used by government agencies to access competitively bid contracts for goods and services; and,
WHEREAS, Bay City Electric Works holds the Sourcewell Contract (Contract No. #092222- KOH) for the desired Kohler generators, offering the City pricing at approximately 30% below list price; and,
WHEREAS, Bay City Electric Works has offered a total price of $218,573.83 for the three (3) identified generators, inclusive of the necessary accessories, freight, start up, and warranty; and, WHEREAS, this action is not subject to the California Environmental Quality Act (CEQA) as it is not a project pursuant to Section 15378 of the CEQA Guidelines. A CEQA finding will be made at a later City Council meeting as a part of the consideration of a construction contract to install these generators; and,
WHEREAS, these generators will need to be installed by a qualified, licensed contractor and the selection of the required contractor is subject to the City’s bidding and purchasing policies and, as such, staff will return to the City Council related to that process in Winter/Spring 2025; and, Item 1.3
Attachment 1
WHEREAS, the necessary funding for the purchase of these generators is available within the adopted Capital Improvement Program budget.

NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Big Bear Lake that the City Manager is authorized to purchase three (3) standby generators from Bay City Electric Works in an amount not to exceed $218,735.83.

PASSED, APPROVED AND ADOPTED this 8th day of May, 2024.

Perri Melnick, Mayor
ATTEST:

Erica Stephenson
City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

AYES:

NOES:

ABSTAIN:

ABSENT:
_________________________
Erica Stephenson, City Clerk

BACKGROUND & DISCUSSION
The City’s Public Works Department is responsible for the management and maintenance of the City’s motor fleet which includes a variety of vehicles and equipment for use in support of City operations. Staff maintains, and updates annually, a vehicle replacement schedule with the goal of maximizing the useful life of the City assets while also minimizing the ongoing maintenance and operating expenses and replacing the vehicles accordingly. Funding for the replacement of fleet vehicles is included within the annual Capital Improvement Program (CIP) budget.

The City’s motor fleet includes a variety of light duty trucks and passenger vehicles, medium and heavy duty pickup trucks, and specialized heavy equipment such as tractors, dump trucks, and sewer trucks. These vehicles and equipment support all City operations from Public Works to Code Compliance, inspectors, project managers, and administrative staff. Vehicles are both assigned to certain positions or job functions or are a part of the vehicle pool for use as needed.

Staff has reviewed the vehicle needs of the City as well as identified vehicles to be replaced for the current Fiscal Year. With these specifications, staff has obtained quotes for the needed vehicles.

In recent years, the general market for the purchase of vehicles has changed making fleet vehicles challenging to obtain with less competitive pricing and longer lead times. Given these circumstances, staff has looked to different dealers and options for the purchase of fleet vehicles than we have in the recent past to ensure that we are locating the preferred vehicles with competitive pricing.

Staff has identified the following vehicles for replacement:

Year Make Model
2006 Jeep Liberty
2008 Ford Escape Hybrid
2008 Ford Escape Hybrid
2016 Ram 1500 Pickup
These vehicles were primarily assigned to the general City Hall pool of vehicles, serving Code Compliance, Neighborhood Preservation, Building & Safety, Engineering and other general uses.

Item 1.4
The vehicles were identified primarily based upon age and condition of the vehicles, with the 2016 RAM being the result of damage. The vehicles that are being replaced will be removed from the motor fleet and disposed of in accordance with the City’s purchasing policy and guidelines. The City’s historic practice has been to consign retired fleet vehicles to an auction house where they handle the disposition of the vehicle and delivering the sale proceeds to the City.

Staff is proposing to replace the vehicles in question with other models as well as adding addition vehicles to better meet the needs of our staff. This action will allow the purchase of three (3) of each of the following vehicles, for a total of six (6) vehicles:

Year Make Model Price (each) Assigned to
2024 Ford Maverick, Light Truck 4X4 $ 34,394 Neighborhood Preservation /Code Compliance
2025 Ford Explorer, SUV 4X4 $ 46,785 City Hall Pool
Staff has obtained quotes for these vehicles through a piggyback of a competitive bid contract that was previously conducted by a local agency that meets the needs of this purchase to establish competitive pricing. In June 2021, the City of Long Beach awarded a competitively bid fleet contract to a number of vehicle dealerships in California that is currently valid through 2024. Staff contacted representatives from these contracted dealerships and one, Frontier Ford (Santa Clara, CA), was able to provide vehicle quotations consistent with the established terms of this agreement. Throughout this process, staff also contacted National Fleet Auto Group, who we frequently purchase fleet vehicles from through Sourcewell and the State of California contract, to obtain vehicles quotes from them. National Fleet Auto was unable to offer pricing given their current order volume. The City’s purchasing policy and guidelines allows for the purchase of goods and services through cooperative purchasing, such as piggybacking off of other available contracts.

The proposed purchase order is for three (3) each of the above vehicles. The vehicles all have four wheel drive, are all white in color, and the options are consistent with the typical standards for vehicles within our fleet. The dealer has advised that delivery time on these vehicles will be approximately six (6) months from the time of executing the order.

Additionally, staff has been seeking an additional Public Works truck, which is standardized as a RAM 2500. Of late, these trucks have been purchased through an out of state dealership; however, their availability has also been recently challenging. Staff has been able to locate a RAM 2500 with the appropriate snow plow package, meaning that this vehicle is equipped as our standard Public Works trucks are. The vehicle is in stock at Victorville Motors and available for immediate delivery, whereas, most other trucks of this nature have a minimum six (6) month lead time. The vehicle is available for a base price of $60,200 and is $65,601 out the door. The City last purchased a 2022 RAM 2500, which is identical but for the model year, in December 2022 and the base pricing was $60,074 and out the door for $64,730. Given the negligible difference in price from previous purchases and given the availability for immediate delivery, staff is recommending that we proceed with the purchase of this vehicle.

FISCAL IMPACT
Funding for the purchase of fleet vehicles is available in the adopted CIP budget for Fiscal Year 2023-24 in the amount of $350,000. The total purchase expense for these seven (7) vehicles, inclusive of all taxes and fees, is approximately $310,000.

ENVIRONMENTAL CONSIDERATIONS
Under Section 15378 of the California Environmental Quality Act (CEQA) Guidelines, this is not project, and, therefore, no environmental review is required.

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priority No. 1 as it “invests in sustainable infrastructure project and programs”.

RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Approving the Purchase of Fleet Vehicles.

ATTACHMENT

1. Resolution No. 2024-XX
RESOLUTION NO. 2024-XX

RESOLUTION APPROVING THE PURCHASE OF FLEET VEHICLES
WHEREAS, the Public Works Department is responsible for the management and maintenance of the City’s motor fleet which includes a variety of vehicles and equipment for use in support of City operations; and,
WHEREAS, the management of the motor fleet includes the maintenance of a vehicle replacement schedule that is updated annually as well as requesting the necessary funding for vehicle purchases within the annual Capital Improvement Program (CIP) budget; and, WHEREAS, staff has identified the vehicle needs of the City and the vehicles to be replaced for the current Fiscal Year and the vehicles to be replaced are as follows:

Year Make Model
2006 Jeep Liberty
2008 Ford Escape Hybrid
2008 Ford Escape Hybrid
2016 Ram 1500 Pickup
WHEREAS, these retired vehicles will be disposed of in accordance with the City’s purchasing policy and guidelines, which historically has been cosigning the vehicles to an auction house for sale; and,
WHEREAS, staff has identified the appropriate replacement vehicles for these as Ford Maverick light duty pickup trucks and Ford Explorer sport utility vehicles and has contacted dealers for available pricing; and,
WHEREAS, staff contacted several dealers who are party to a 2021 fleet vehicle contract with the City of Long Beach that was competitively bid and is available for use by other public agencies in an arrangement known as a piggyback that is allowable pursuant to the City’s purchasing policy and guidelines; and,
WHEREAS, one of the dealers party to that contract, Frontier Ford (Santa Clara, CA) was able to provide a price quote for the vehicles as outlined below:

WHEREAS, the vehicles are all four wheel drive, white in color and have options consistent with the City’s typical fleet vehicles; and,
WHEREAS, staff has also identified an additional replacement Public Works truck, which as been standardized as a RAM 2500, that is available in stock, for immediate delivery from Victorville Motors; and,
Year Make Model Price (each) Quantity Total
2024 Ford Maverick, Light Truck 4X4 $ 34,394 3 $ 103,182 2025 Ford Explorer, SUV 4X4 $ 46,785 3 $ 140,355
Item 1.4
Attachment 1
WHEREAS, the vehicle is available for an out the door price of $65,601, which is within $1,000 of pricing from the most recent version of these trucks purchased in late 2022; and, WHEREAS, the vehicle is consistent with all Public Works Department specifications for their trucks, including the appropriate snow plow package; and, WHEREAS, based upon the extensive research conducted by staff and the lack of availability through other sources, staff believes that this pricing is appropriate for these vehicles in the current market conditions; and,
WHEREAS, staff is recommending the approval of purchase orders with Frontier Ford and Victorville Motors for the purchase of these needed fleet vehicles; and, WHEREAS, the total cost for the purchase of these seven (7) vehicles is approximately $310,000 and funding is available within the adopted Fiscal Year 2023-24 Capital Improvement Program budget for the purchase of fleet vehicles.

NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Big Bear Lake that:

1. The City Manager is authorized to execute a purchase order with Frontier Ford of Santa Clara, CA in the amount of $243,537 for the purchase of three (3) 2024 Ford Maverick 4X4 light duty pickup trucks and three (3) 2025 Ford Explorer 4X4 sport utility vehicles.

2. The City Manager is authorized to execute a purchase order with Victorville Motors of Victorville, CA in the amount of $65,601 for the purchase of one (1) 2024 RAM 2500 4X4 pickup truck.

PASSED, APPROVED AND ADOPTED this 8th day of May, 2024.

Perri Melnick, Mayor
ATTEST:

Erica Stephenson
City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

AYES:

NOES:

ABSTAIN:

ABSENT:
_________________________
Erica Stephenson, City Clerk

MEETING
DATE: May 8, 2024
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Andrew Mellon, Community Development Manager
SUBJECT: Authorize Submission of the 2023 Housing Element Annual Progress Report

BACKGROUND & DISCUSSION
In 2017, the Governor signed a group of fifteen (15) housing bills to address affordable housing issues in California, with many of the provisions in these bills becoming effective on January 1, 2018. Among these bills is AB 879, which made the Housing Element Annual Progress Report (APR) applicable to charter cities as well as adding a number of additional housing element reporting requirements to the report. Prior to the passage of AB 879, charter cities, such as the City of Big Bear Lake, were not required to submit the APR to the State Department of Housing and Community Development (HCD).

In accordance with the legislation, cities must report on every housing unit approved or denied for the prior year. The reporting criteria includes entitlements for housing developments, building permits issued, and permits completed (final occupancy) for all residential unit activities during the previous calendar year. The APR is to be considered for approval, annually, at a regularly scheduled City Council Meeting. The APR must be submitted to the State Department of Housing and Community Development (HCD) and the State Office of Planning and Research (OPR) by April 1st of each year. Since 2018, HCD has enforcement power to require submittal of a Housing Element APR and limit state grant funds to cities which do not comply. Staff does not anticipate any negative actions as a result of this submittal slightly beyond the established deadline.

The 2023 APR reports on the progress made related to implementation of the 2021-2029 Housing Element, which was certified by HCD effective October 10, 2022. This APR has been prepared and will be submitted in accordance with Government Code Section 65400. The APR is a standardized spreadsheet, created by HCD, that is to be submitted without alteration or adjustment, including formatting. Within the report, data is only provided for applicable categories or as data is available, meaning that some sections of the report may appear blank. The City of Big Bear Lake Planning Division webpage includes a number of documents, including the 2021-2029 Housing Element, which can be viewed https://www.citybigbearlake.com/housingelement.

The enclosed report includes a number of tables and sections to include the required information, and some of the key highlights are outlined below. Table A contains a list of all permits submitted in 2023, of which there were seventeen (17) new single family homes and six (6) new ADUs.

During this period, there were three (3) building permits issued for Accessory Dwelling Units Item 1.5
(ADU). As shown in Table A2 of the APR, for the calendar year 2023, the City completed building permits for a total of forty (40) single family residential dwelling units and four (4) multiple family residential condominium permits. There are not any local programs which target low- and moderate-income families on units built to be sold, so the 44 dwellings are determined to fall within the Above-Moderate income category. Table B automatically populates the data provided in Tables A and A2, to summarize the City’s progress toward the Regional Housing Needs Assessment (RHNA) during the 8-year Housing Element cycle. Table D of the APR provides a status of the Housing Element programs that are being implemented. There is no reportable action in Tables C, E, F, F2, G, H, J or K. The completed spreadsheet constitutes the APR and will be submitted to the State.

FISCAL IMPACT
There is no fiscal impact associated with this action.

ENVIRONMENTAL CONSIDERATIONS
The APR is not subject to the California Environmental Quality Act (CEQA) pursuant to Section 15378 of the CEQA Guidelines. The APR is an administrative report that, by itself, authorizes no development or any discretionary action, and therefore is exempt from CEQA.

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council's Strategic Priority No. 5 as it “protects and preserves the quality of life for the residents”.

RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Authorizing the Submission of the 2023 Housing Element Annual Progress Report as Required by Government Code Section 65400.

ATTACHMENTS

1. Resolution 2024-XX

2. Housing Element Annual Progress Report
RESOLUTION NO. 2024-XX

RESOLUTION AUTHORIZING THE SUBMISSION OF THE
2023 HOUSING ELEMENT ANNUAL PROGRESS REPORT AS
REQUIRED BY GOVERNMENT CODE SECTION 65400
WHEREAS, Government Code Section 65400 stipulates that local jurisdictions must prepare an Annual Progress Report (APR), reporting the status and progress of Housing Elements, which is to be considered at a public meeting before the legislative body, where the public is permitted to provide oral testimony and written comments; and,
WHEREAS, the Housing Element APR must be submitted to both the State Department of Housing and Community Development (HCD) and the Governor’s Office of Planning and Research (OPR) by April 1st of each year; although staff does not anticipate any negative actions as a result of this submittal slightly beyond the established deadline; and, WHEREAS, the 2023 APR has been prepared in accordance with state laws and is being presented at a regularly scheduled public meeting of the City Council on Wednesday, May 8, 2024; and, WHEREAS, the submittal of the APR to HCD and OPR is not a project subject to the California Environmental Quality Act (CEQA), pursuant to Section 15378 of the CEQA Guidelines.

NOW, THEREFORE, BE IT RESOLVED by the City Council that:

1. Staff is authorized to submit the 2023 Housing Annual Element Annual Report to the State Department of Housing and Community Development and the Office of Planning and Research.

PASSED, APPROVED AND ADOPTED this 8th day of May, 2024.

Perri Melnick, Mayor
ATTEST:

Erica Stephenson, City Clerk
Item 1.5
Attachment 1

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk
Jurisidiction Name
Reporting Calendar Year
First Name
Last Name
Title Click here to download APR Instructions
Email
Phone
Street Address
City
Zipcode
v_2_15_24
Please Start Here
General Information
2023
Big Bear Lake
Contact Information
Optional: Click here to import last year's data. This is best used when the workbook is new and empty. You will be prompted to pick an old workbook to import from. Project and program data will be copied exactly how it was entered in last year's form and must be updated. If a project is no longer has any reportable activity, you may delete the project by selecting a cell in the row and typing ctrl + d.

Click here to add rows to a table. If you add too many rows, you may select a cell in the row you wish to remove and type ctrl + d.
39707 Big Bear Boulevard
Big Bear Lake
92315
Andrew
Mellon
Community Development Manager
[email protected]
9098665831
Mailing Address
Annual Progress Report January 2020
Item 1.5
Attachment 2
Optional: This runs a macro which checks to ensure all required fields are filled out. The macro will create two files saved in the same directory this APR file is saved in. One file will be a copy of the APR with highlighted cells which require information. The other file will be list of the problematic cells, along with a description of the nature of the error.

Optional: Save before running. This copies data on Table A2, and creates another workbook with the table split across 4 tabs, each of which can fit onto a single page for easier printing. Running this macro will remove the comments on the column headers, which contain the instructions. Do not save the APR file after running in order to preserve comments once it is reopened.

Optional: This macro identifies dates entered that occurred outside of the reporting year. RHNA credit is only given for building permits issued during the reporting year.

Link to the online system: https://apr.hcd.ca.gov/APR/login.do Toggles formatting that turns cells green/yellow/red based on data validation rules.

Submittal Instructions
Please save your file as Jurisdictionname2023 (no spaces). Example: the city of San Luis Obispo would save their file as SanLuisObispo2023 Housing Element Annual Progress Reports (APRs) forms and tables must be submitted to HCD and the Governor's Office of Planning and Research (OPR) on or before April 1 of each year for the prior calendar year; submit separate reports directly to both HCD and OPR pursuant to Government Code section 65400. There are two options for submitting APRs:

1. Online Annual Progress Reporting System - Please see the link to the online system to the left. This allows you to upload the completed APR form into directly into HCD’s database limiting the risk of errors. If you would like to use the online system, email [email protected] and HCD will send you the login information for your jurisdiction. Please note: Using the online system only provides the information to HCD. The APR must still be submitted to OPR. Their email address is [email protected].

2. Email - If you prefer to submit via email, you can complete the excel Annual Progress Report forms and submit to HCD at [email protected] and to OPR at [email protected]. Please send the Excel workbook, not a scanned or PDF copy of the tables.

Jurisdiction Big Bear Lake
Reporting Year 2023
Housing Element Planning Period 6th Cycle
Current Year
Deed Restricted 0
Non-Deed
Restricted 0
Deed Restricted 0
Non-Deed
Restricted 0
Deed Restricted 0
Non-Deed
Restricted 0
0 0
Units by Structure Type Entitled Permitted Completed
Single-family Attached 0 0 0
Single-family Detached 0 0 40
2 to 4 units per structure 0 0 0
5+ units per structure 0 0 4
Accessory Dwelling Unit 0 0 0
Mobile/Manufactured Home 0 0 0
Total 0 0 44
Infill Housing Developments and Infill Units Permitted # of Projects Units 0 0
0 0
23 23
0 0
0 0
Income Rental Ownership Total
Very Low 0 0 0
Total Housing Applications Submitted:

Number of Proposed Units in All Applications Received:

Total Housing Units Approved:

Total Housing Units Disapproved:

Total Units
Housing Applications Summary
Use of SB 35 Streamlining Provisions - Applications
Note: Units serving extremely low-income households are included in the very low-income permitted units totals Number of SB 35 Streamlining Applications
Above Moderate
Indicated as Infill
Not Indicated as Infill
Building Permits Issued by Affordability Summary
Income Level
(Jan. 1 - Dec. 31)
10/15/2021 - 10/15/2029
Units Constructed - SB 35 Streamlining Permits
Number of SB 35 Streamlining Applications Approved
Very Low
Low
Moderate
Low 0 0 0
Moderate 0 0 0
Above Moderate 0 0 0
Total 0 0 0
Streamlining Provisions Used - Permitted Units # of Projects Units SB 9 (2021) - Duplex in SF Zone 0 0
SB 9 (2021) - Residential Lot Split 0 0
AB 2011 (2022) 0 0
SB 6 (2022) 0 0
SB 35 (2017) 0 0
Ministerial and Discretionary Applications # of Applications Units Ministerial 23 23
Discretionary 0 0
Density Bonus Applications and Units Permitted
Number of Applications Submitted Requesting a Density Bonus 0 Number of Units in Applications Submitted Requesting a Density Bonus 0 Number of Projects Permitted with a Density Bonus 0
Number of Units in Projects Permitted with a Density Bonus 0 Housing Element Programs Implemented and Sites Rezoned Count 24 0
Programs Implemented
Sites Rezoned to Accommodate the RHNA
Jurisdiction Big Bear Lake ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Year 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 6th Cycle 10/15/2021 - 10/15/2029
Date
Application
Submitted
Total
Approved
Units by
Project
Total
Disapproved
Units by
Project
Streamlining
2 3 4 6 7 8 9
Prior APN+ Current APN Street Address Project Name+ Local Jurisdiction Tracking ID
Unit Category
(SFA,SFD,2 to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Date
Application
Submitted
(see
instructions)
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed
Restricted
Low-Income
Deed
Restricted
Low-Income
Non Deed
Restricted
ModerateIncome
Deed
Restricted
ModerateIncome
Non Deed
Restricted
Above
ModerateIncome
Total PROPOSED
Units by Project
Total

APPROVED
Units by project
Total

DISAPPROVED
Units by Project
Please select
streamlining
provision/s the
application was
submitted
pursuant to.

Did the housing
development
application seek
incentives or
concessions
pursuant to
Government Code
section 65915?
Summary Row: Start Data Entry Below 0 0 0 0 6 0 17 23 0 0 31139407 42033 Skyview Ridge RES_NEW 23-00007 SFD O 1/13/2023 1 1 NONE No 31152103 42078 Division Dr RES_NEW 23-00055 SFD O 2/28/2023 1 1 NONE No 30610113 39224 Waterview Dr RES_NEW 23-00143 SFD O 4/27/2023 1 1 NONE No 232806313 693 Saint Moritz Dr RES_NEW 23-00151 SFD O 5/2/2023 1 1 NONE No 30801201 40313 Lakeview Dr RES_NEW 23-00172 SFD O 5/11/2023 1 1 NONE No 31140303 293 Meadow Circle South RES_NEW 23-00178 SFD O 5/16/2023 1 1 NONE No 30710623 422 Tennessee RES_NEW 23-00227 SFD O 6/14/2023 1 1 NONE No 30719401 637 Edgemoor Rd RES_NEW 23-00267 SFD O 6/27/2023 1 1 NONE No 30614334 39243 Crest Ln RES_NEW 23-00307 SFD O 7/12/2023 1 1 NONE No 30716318 40009 Creek Rd RES_NEW 23-00337 SFD O 7/21/2023 1 1 NONE No 30936117 138 Meadow View RES_NEW 23-00352 SFD O 7/26/2023 1 1 NONE No 30803413 40174 Lakeview Dr RES_NEW 23-00468 SFD O 9/6/2023 1 1 NONE No 31147218 407 Starlight Cir RES_NEW 23-00489 SFD O 9/15/2023 1 1 NONE No 30805908 647 Temple Ave RES_NEW 23-00513 SFD O 9/26/2023 1 1 NONE No 232834238 212 Houston Ct RES_NEW 23-00698 SFD O 11/30/2023 1 1 NONE No 30707117 142 Lagunita Ln RES_NEW 23-00721 SFD O 12/12/2023 1 1 NONE No 30709421 425Castella Ln RES_NEW 23-00724 SFD O 12/13/2023 1 1 NONE No 232826213 42413 Tioga Drive RES_ADU 23-00111 ADU R 4/18/2023 1 1 NONE No 30804913 594 Temple RES_ADU 23-00245 ADU R 6/21/2023 1 1 NONE No 232814419 41952 Evergreen RES_ADU 23-00550 ADU O 10/5/2023 1 1 NONE No 232853916 593 Silver Tip RES_ADU 23-00562 ADU O 10/9/2023 1 1 NONE No 31028154 1329 Balsam RES_ADU 23-00579 ADU O 10/11/2023 1 1 NONE No 30603410 38697 Talbot RES_ADU 23-00598 ADU O 10/18/2023 1 1 NONE No 0 0
0 0
0 0
0 0
0 0
0 Table A
Cells in grey contain auto-calculation formulas
1 5
Project Identifier Unit Types Proposed Units - Affordability by Household Incomes Density Bo Applica
10 Housing Development Applications Submitted
Jurisdiction Big Bear Lake ANNUAL ELEMENT PROGRESS REPORT Reporting Year 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 6th Cycle 10/15/2021 - 10/15/2029
Table A2
Streamlining Infill
Housing without Financial
Assistance or Deed
Restrictions
Term of Affordability
or Deed Restriction Notes
2 3 5 6 8 9 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Prior APN+ Current APN Street Address Project Name+ Local Jurisdiction Tracking ID
Unit Category
(SFA,SFD,2 to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed
Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome
Entitlement
Date Approved
# of Units issued
Entitlements
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed
Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome
Building Permits
Date Issued
# of Units Issued
Building Permits
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed
Restricted
LowIncome
Deed
Restricted
LowIncome
Non Deed
Restricted
ModerateIncome
Deed
Restricted
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome
Certificates of
Occupancy or other
forms of readiness
(see instructions)
Date Issued
# of Units
issued
Certificates of
Occupancy or
other forms of
readiness
How many of
the units were
Extremely Low
Income?
Please select the
streamlining
provision the
project was

APPROVED
pursuant to. (may
select multiple)
Infill Units?
Y/N+
Assistance Programs
for Each Development
(may select multiple -
see instructions)
Deed Restriction
Type
(may select
multiple - see
instructions)
For units affordable without
financial assistance or deed
restrictions, explain how the
locality determined the units
were affordable
(see instructions)
Term of Affordability or
Deed Restriction
(years) (if affordable in
perpetuity enter 1000)+
Number of
Demolished/Destroye
d Units
Demolished or
Destroyed
Units
Demolished/D
estroyed Units
Owner or
Renter
Total Density Bonus Applied
to the Project (Percentage
Increase in Total Allowable
Units or Total Maximum
Allowable Residential Gross
Floor Area)
Number of Other
Incentives,
Concessions,
Waivers, or Other
Modifications Given to
the Project (Excluding
Parking Waivers or
Parking Reductions)
List the incentives,
concessions,
waivers, and
modifications
(Excluding Parking
Waivers or Parking
Modifications)
Did the project receive a
reduction or waiver of
parking standards? (Y/N)
Notes+
Summary Row: Start Data Entry Below 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 43 44 0 0

3.07173E+11 801 Pine Meadow Ct Big Bear Lake RES_NEW 22-00497 SFD O 0 0 1 11/2/2023 1 NONE N

3.09236E+11 706 Main St Big Bear Lake RES_NEW 22-00222 SFD O 0 0 1 4/27/2023 1 NONE Y 31145210 465 Eagle Lake Pl Big Bear Lake RES_NEW 22-00237 SFD O 0 0 1 10/18/2023 1 NONE Y

3.09361E+11 114 Meadow View Dr Big Bear Lake RES_NEW 21-00276 SFD O 0 0 1 12/14/2023 1 NONE Y

3.07173E+11 822 Pine Meadow Ct Big Bear Lake RES_NEW 21-00240 SFD O 0 0 1 4/24/2023 1 NONE N

3.08182E+11 807 Cameron Dr Big Bear Lake RES_NEW 21-00227 SFD O 0 0 1 10/30/2023 1 NONE Y

3.07173E+11 826 Pine Meadow Ct Big Bear Lake RES_NEW 21-00241 SFD O 0 0 1 4/24/2023 1 NONE N

2.32847E+12 42849 Sonoma Dr Big Bear Lake RES_NEW 21-00214 SFD O 0 0 1 3/24/2023 1 NONE Y

3.10951E+11 43000 Clover Rd Unit 20 Big Bear Lake RES_NEW 21-00098 5+ O 0 0 1 3/24/2023 1 NONE Y

3.10943E+11 1224 Wolf Creek Lake Ct Big Bear Lake RES_NEW 21-00080 SFD O 0 0 1 2/28/2023 1 NONE Y

3.10951E+11 43000 Clover Rd Unit 21 Big Bear Lake RES_NEW 21-00099 5+ O 0 0 1 3/24/2023 1 NONE Y

3.10951E+11 43000 Clover Rd Unit 23 Big Bear Lake RES_NEW 21-00101 5+ O 0 0 1 3/24/2023 1 NONE Y

3.10951E+11 43000 Clover Rd Unit 22 Big Bear Lake RES_NEW 21-00100 5+ O 0 0 1 3/24/2023 1 NONE Y

3.07173E+11 840 Pine Meadow Ct Big Bear Lake RES_NEW 22-00027 SFD O 0 0 1 4/24/2023 1 NONE N

3.07173E+11 830 Pine Meadow Ct Big Bear Lake RES_NEW 22-00026 SFD O 0 0 1 6/30/2023 1 NONE N

3.07102E+11 422 Shady Ln Big Bear Lake RES_NEW 22-00134 SFD O 0 0 1 2/13/2023 1 NONE Y

2.32845E+12 42860 Cougar Rd Big Bear Lake RES_NEW 21-00444 SFD O 0 0 1 12/19/2023 1 NONE Y

3.09221E+11 841 Great Spirits Way Big Bear Lake RES_NEW 21-00594 SFD O 0 0 1 8/23/2023 1 NONE Y

3.07095E+11 39873 Forest Rd Big Bear Lake RES-ADU 19-00028 SFD O 0 1 1 1 1/10/2023 1 NONE Y Other ADU Conversion 0 0 0

3.10442E+11 1011 Colusa Way Big Bear Lake RES-COMB 23-00557 SFD O 0 0 1 10/17/2023 1 NONE Y

3.09034E+11 426 Conklin Rd Big Bear Lake RES-COMB 15-00398 SFD O 0 0 1 11/28/2023 1 NONE Y

3.07012E+11 160 Round Dr Big Bear Lake RES-COMB 20-00210 SFD O 0 0 1 12/12/2023 1 NONE Y

3.08101E+11 834 Paine Rd Big Bear Lake RES-COMB 20-00278 SFD O 0 0 1 1/5/2023 1 NONE Y

3.07194E+11 39982 Deer Ln Big Bear Lake RES-COMB 19-00641 SFD O 0 0 1 1/10/2023 1 NONE Y

3.07012E+11 160 Round Dr Big Bear Lake RES-COMB 19-00603 SFD O 0 0 1 12/12/2023 1 NONE Y

3.10114E+11 43136 Moonridge Rd Big Bear Lake RES-COMB BU030306 SFD O 0 0 1 1/18/2023 1 NONE Y 0 0 0

3.07052E+11 338 Dover Ln Big Bear Lake RES-COMB BU030377 SFD O 0 0 1 1/18/2023 1 NONE Y

3.08183E+11 801 Pine Knot Ave Big Bear Lake RES-COMB BU030245 SFD O 0 0 1 1/12/2023 1 NONE Y

2.32849E+12 42825 Willow Ave Big Bear Lake RES-COMB BU030045 SFD O 0 0 1 1/12/2023 1 NONE Y

3.06144E+11 39341 Willow Landing Big Bear Lake RES-COMB BU030158 SFD O 0 0 1 1/12/2023 1 NONE Y

3.11372E+11 42007 Eagles Nest Big Bear Lake RES-COMB BU030176 SFD O 0 0 1 1/12/2023 1 NONE Y

3.08021E+11 470 Vista Big Bear Lake RES-COMB BU030559 SFD O 0 0 1 1/18/2023 1 NONE Y

2.32831E+12 42388 Switzerland Dr Big Bear Lake RES-COMB BU030565 SFD O 0 0 1 1/18/2023 1 NONE Y

3.08121E+11 40575 Ironwood Dr Big Bear Lake RES-COMB BU030566 SFD O 0 0 1 1/18/2023 1 NONE Y

2.32809E+12 41849 Switzerland Dr Big Bear Lake RES-COMB BU030547 SFD O 0 0 1 1/18/2023 1 NONE Y

3.10762E+11 43939 Canyon Crest Dr Big Bear Lake RES-COMB BU030634 SFD O 0 0 1 1/18/2023 1 NONE Y

2.32817E+12 41909 Switzerland Dr Big Bear Lake RES-COMB BU030603 SFD O 0 0 1 1/18/2023 1 NONE Y

3.07031E+11 167 Knoll Rd Big Bear Lake RES-COMB BU030416 SFD O 0 0 1 1/18/2023 1 NONE Y

2.32804E+12 475 Thrush Dr Big Bear Lake RES-COMB BU030420 SFD O 0 0 1 1/18/2023 1 NONE Y

3.11472E+11 366 Starlight Cir Big Bear Lake RES-COMB BU030392 SFD O 0 0 1 1/18/2023 1 NONE Y

3.08183E+11 801 Pine Knot Ave Big Bear Lake RES-COMB BU030406 SFD O 0 0 1 1/18/2023 1 NONE Y

3.11471E+11 405 Glenwood Big Bear Lake RES-COMB 21-00315 SFD O 0 0 1 6/23/2023 1 NONE Y

2.32855E+12 779 Silver Tip Dr Big Bear Lake RES-COMB 21-00377 SFD O 0 0 1 12/5/2023 1 NONE Y

3.09215E+11 791 Knight Ave Big Bear Lake RES-COMB 21-00116 SFD O 0 0 1 1/5/2023 1 NONE Y 0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
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0 0 0
0 0 0
0 0 0
0 0 0
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0 0 0
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0 0 0
0 0 0
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0 0 0
Note: "+" indicates an optional field
Housing with Financial Assistance
and/or Deed Restrictions Project Identifier Demolished/Destroyed Units Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed Units Density Bonus
1 Unit Types Affordability by Household Incomes - Completed Entitlement Affordability by Household Incomes - Building Permits Affordability by Household Incomes - Certificates of Occupancy 4 7 10
Jurisdiction Big Bear Lake ANNUAL ELEMENT PROGRESS REPORT Reporting Year 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 6th Cycle 10/15/2021 - 10/15/2029
1 Projection Period 3 4
RHNA Allocation by
Income Level
Projection Period -
06/30/2021-
10/14/2021
2021 2022 2023 2024 2025 2026 2027 2028 2029 Total Units to Date (all years)
Total Remaining
RHNA by Income
Level
Deed Restricted - - - - - - - - - -
Non-Deed Restricted - - - - - - - - - -
Deed Restricted - - - - - - - - - -
Non-Deed Restricted - - - - - - - - - -
Deed Restricted - - - - - - - - - -
Non-Deed Restricted 1 - - - - - - - - -
Above Moderate 92 12 12 33 - - - - - - - 57 35
212
13 12 33 - - - - - - - 58 154
5 6 7
Extremely low-Income
Need 2021 2022 2023 2024 2025 2026 2027 2028 2029
Total Units to
Date
Total Units
Remaining
25 - - - - - - - - - - 25
VLI Deed Restricted
VLI Non Deed Restricted
33 Please note: For the last year of the 5th cycle, Table B will only include units that were permitted during the portion of the year that was in the 5th cycle. For the first year of the 6th cycle, Table B will only include units that were permitted since the start of the planning period. Projection Period units are in a separate column.

Total RHNA
Total Units
Income Level
Very Low
Low
Extremely Low-Income Units*
Note: units serving extremely low-income households are included in the very low-income RHNA progress and must be reported as very low-income units in section 7 of Table A2. They must also be reported in the extremely low-income category (section 13) in Table A2 to be counted as progress toward meeting the extremely low-income housing need determined pursuant to Government Code 65583(a)(1). *Extremely low-income houisng need determined pursuant to Government Code 65583(a)(1). Value in Section 5 is default value, assumed to be half of the very low-income RHNA. May be overwritten.

Progress toward extremely low-income housing need, as determined pursuant to Government Code 65583(a)(1).

Please Note: Table B does not currently contain data from Table F or Table F2 for prior years. You may login to the APR system to see Table B that contains this data.

Please note: The APR form can only display data for one planning period. To view progress for a different planning period, you may login to HCD s online APR system, or contact HCD staff at [email protected].
36 -
This table is auto-populated once you enter your jurisdiction name and current year data. Past year information comes from previous APRs.
1 Moderate
50 33
37 Please contact HCD if your data is different than the material supplied here -
2 Table B
Regional Housing Needs Allocation Progress
Permitted Units Issued by Affordability
50 Jurisdiction Big Bear Lake ANNUAL ELEMENT PROGRESS REPORT Reporting Year 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 6th Cycle 10/15/2021 - 10/15/2029
Date of Rezone Rezone Type
2 4 5 6 7 9 10 11
APN Street Address Project Name+
Local
Jurisdiction
Tracking ID+
Date of Rezone Very LowIncome Low-Income Moderate-Income Above ModerateIncome Rezone Type Parcel Size
(Acres)
General Plan
Designation Zoning Minimum
Density Allowed
Maximum
Density Allowed
Realistic
Capacity Vacant/Nonvacant Description of Existing Uses
Note: "+" indicates an optional field
Cells in grey contain auto-calculation formulas
Summary Row: Start Data Entry Below
3 8
Project Identifier RHNA Shortfall by Household Income Category Sites Description 1 Sites Identified or Rezoned to Accommodate Shortfall Housing Need and No Net-Loss Law Table C
Jurisdiction Big Bear Lake
Reporting Year 2023 (Jan. 1 - Dec. 31)
1 2 3 4
Name of Program Objective Timeframe in H.E Status of Program Implementation H1-A Adequate Housing
Inventory
Maintain adequate sites to
encourage/facilitate housing
development
Ongoing/annual review
In 2022, the City created a High Density Residential (HDR) land use designation and corresponding High Denstiy Residential R-4 zone, to accomodate the 6th cycle RHNA.

H1-B Variety of Housing
Establish a minimum density in the R-3
zone, such as 12 units/acre or density
increase, such as 24 units/acre, to
encourage a variety of housing
development, and establish a new R-4
zone with a density range of 20 – 24
units/acre
2022-2024
The City replaced the Workforce Housing Overlay with a High Density Residential (HDR) land use designation and corresponding High Denstiy Residential R-4 zone. The zoning desination applies to 6 vacant sites previously zoned R-3. This zoning and designation allows for a minimum of 20 units/acre and a maximum of 24 units/acre and removes the 2-acre minimum lot size requirement. These changes accomodate the City's 6th Cycle RHNA.

H2-A Partnership
Opportunities
Identify City owned properties suitable
for affordable housing sites and initiate
and facilitate development proposals
with non-profit and for-profit affordable
housing developers.

Ongoing/annual review
The City owns several properties that may be suitable for affordable housing sites and is open to proposals for affordable housing development. The City has cleared two adjacent sites and will take other steps to improve the sites and seek partnerships to facilitate development of affordable workforce housing.

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Housing Programs Progress Report
Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing element.

Table D
Program Implementation Status pursuant to GC Section 65583 H2-B Motel Cabin
Conversions
Identify and maintain a list of all moteltype cabin lodging facilities in the R-3 zone to share with affordable housing
developers. List will be updated by City
annually, to insure 100% of inquiries
from affordable housing developers will
be provided with up-to-date information
2023 and review annually A list of motel/lodges is being drafted by City staff.

H2-C First Time
Homebuyers
Publish and maintain up-to-date homebuying information on the City's housing services webpage
Ongoing/annual review
In 2021, the City created a new Housing Services webpage (https://www.citybigbearlake.com/index.php/services-main/housing-services) with links and resources to residents. It was reviewed in 2022.

H2-D Affordable Housing
Programs
Provide up-to-date information on the
Housing Authority’s Affordable Housing
programs by publishing and maintaining
up to date informational materials on the
City’s Housing Resources webpage
Ongoing/annual review
In 2021, the City created a new Housing Services webpage and provides links and resources to residents. The page is reviewed and updated annually with relevant infomration and links.

H2-E Accessory Dwelling
Units and SB9
Implementation
Increase ADU production for additional
long-term housing options and to
improve housing choice in high
resource areas. City will track ADU
production and will annually review the
pattern of ADU development.

City evaluations by 2024,
annual review
The City has been updating its ADU standards each year, implenting the State's multiple changes concerning ADU's. In 2022, the City also implemented the State's SB9 regulations. The City is drafting additional updates and will be evaluating local incentives and changes to encourage ADU and second unit production.

H2-F Employee Housing
Work with local employers to identify
employee housing needs and potential
strategies. City will contact at least three
of the largest employers annually
Annual review
The largest employers have indicated that affordable housing in Big Bear Valley is an important part of attracting and retaining needed employees but have not identified new strategies. One local grassroots group, the Big Bear Workforce Housing Initiative, created a program to incentivize owners of vacation rental homes to rent longterm to qualified local employees. The City continues to work with the group to identify strategies.

H2-G Incentives for
Needed housing
Create incentives to encourage
development of needed workforce
housing
Incorporate 3 additional
incentives by 2024
The City will identify meaningful incentives and will draft a Development Code Amendment to including at minimum three incentives.

H3-A Review and Update
Development Review
Procedures and Fees
Minimize the time and cost of the
development review process. Ensure
that development fees are reasonably
related to the cost of providing service.
2022, review annually
The City processed a Development Code Amendment in 2022. The project created a new High Density Residential (R-4) zone, removed the 2-acre minimum lot size for parcels zoned for 20 units/acre and established a minmum and maximum density range (20-24 units/acre). The changes provide clarity and reduce processing time. Other amendments included compliance with state law related to Low Barrier Navigation Centers, reasonable accomodation process, and Emergency Shelter parking requirements.

H3-B Emergency Shelters
and Low Barrier
Navigation Centers
Work with local organizations and
charitable groups to facilitate services
for the homeless and locate a housing
shelter in the City. City will contact at
least 3 local organizations annually to
share opportunity sites and provide
technical assistance
Adopt Ordinance in 2022
The City processed a Development Code Amendment in 2022, in compliance with state law for low barrier navigation centers and emergency shelter parking requirments.The City participated in regular meetings with a local organization, the Mountain Homeless Coalition, which owns and operates extremely low income housing units in the CIty and continues to explore possibilities for expanding housing in the mountain area.

H3-C Transitional and
Supportive Housing
Facilitate the provision of transitional
and supportive housing consistent with
State law by adopting a code
amendment
Adopt Code Amendment
by October 2024
Not implemented. The City will draft an Amendment to update Transitional and Supportive Housing standards and process. In 2023, there were no requests for transitional or supporitvie housing and should the City receive future requests prior to adoption of an ordinance, the City will refer to state law in order to be consistent with current state requirements.

H3-D Housing Information
Facilitate the consolidated provision of
information as it pertains to housing
programs, education, and incentives
with specific intent of informing the
community of all housing-related
opportunities, including Development
Code standards, such as allowing the
construction of up to 5 dwelling units
ministerially
Webpage creation by June
2023, updated biannually A housing services webpage was created in 2021 and has been updated.

H4-A Preservation of
Affordable Units
Preservation of affordable housing
units, specifically of 100% of the
affordable senior housing units at
Mountain Meadows.

Annually contact the
owner of the at-risk units
An annual report of the Mountain Meadows project was conducted in 2021, and the owners did not express intrest in extending affordablilty agreement at this time.

H4-B Housing Repair and
Rehabilitiation
Provide information on the County’s
housing repair and rehabilitation
programs. Because this is a County
administered program, it is unknown by
the City how many residents pursue and
ultimately take advantage of this
program. The City will geographically
target outreach to the low/moderate
resource areas and will offer repair and
rehabilitation information to 100% of
code-enforcement cases where home
repairs are necessary
Ongoing and disseminate
any updated information
on the City’s website
biannually. Create a list of
local organizations that
can help distribute
affordable housing
program information by
June 2023.

Relevant information and links are on the City's housing services website.

H4-C Code Enforcement
Program
Maintain residential neighborhoods and
housing stock in sound, safe, and
sanitary conditions. City will offer
housing repair and rehabilitation
information in 100% of code
enforcement cases where home repairs
are necessary.

Ongoing Information is on the City's website and is provided to all relevant code enforcement cases.

H4-D Annual Review of
Housing Element
Annual assessment of progress toward
housing goals. Annual review The City has consistently submitted Annual Housing Reports to HCD since 2017.

H5-A Affirmately
Furthering Fair Housing
Provide information and fair housing
resources; promote housing
opportunities for households of all
income levels and persons with
disabilities. Ensure 100% of inquiries are
directed to up-to-date resources and
information that can be viewed,
downloaded, or printed from the City’s
website
Ongoing, review the
webpage every 6 months
and update with new
materials as they become
available. By 2024, create a
list of local organizations
that can help distribute fair
housing assistance
information. Conduct
direct outreach to at least
3 local organizations
annually.

The City's housing services webpage has been reviewed and will be updated in 2022 with any relevant changes.

H5-B Place-Based
Improvements
To improve accessibility in City facilities
which will benefit all ages and abilities
(elderly, disabled persons, and
households with young children). To
enhance a sense of place within the
City’s lowest income census tract (the
Village area, where the City’s only two
affordable housing developments are
located). To improve safety, mobility,
and connectivity between City facilities.

Annually apply for CDBG
funds. Specific placebased CIP projects per the
5-Year CIP schedule,
which is reviewed and
updated annually. The
current schedule is 2020-
2025.

The City was unsuccessful competing in the state parks grant program for the Village plaza, but continutes to explore oppurtunities to make place-based improvements in low income tracts using state and federal grants.

H5-C Facilitate Tenant
Protection Act of 2019
Make information about the Facilitate
Tenant Protect Act of 2019 available at
the planning counter. Refer all inquiries
to Inland Fair Housing and Mediation
Board, the City’s contracted fair housing
service provider. Directly contact at
least 5 landlords per year to notify them
of the Tenant Protection Act and related
resources to assist with compliance.

Geographically target outreach to
low/moderate resource areas.

Ongoing. Post information
within 6 months of
housing element adoption.

Information is at the public counter and on the City's housing services website.

H6-A Support Homeless
Service Providers
Provide support and grant funds to local
eligible public service groups that
provide emergency, transitional, and
permanent affordable housing. Target at
least 3 service groups annually to notify
service groups of the availability of
Homekey funding and offer technical
assistance.

Ongoing
The City participated in meetings and provided Housing Element information to the Homeless Housing Coalition, which converted a small 6-unit lodge into 6 extremely low income units and is exploring housing in the mountain area, with two additional units within the City.

H6-B Housing Needs for
Persons with Disabliities
including Developmental
Disabilities
Establish procedures for reasonable
accommodation by adopting a code
amendment; Support programs and
housing developments which
accommodate persons with disabilities;
ensure objective CUP standards for
residential care facilities of 7+ people,
annually consult with the Inland
Regional Center to identify program
opportunities and collaborate on
funding strategies.

Code amendment in 2022;
Ongoing, annual
consultation and review.

An Ordinance was adopted in 2022 to establish a process for reasonable accommodation. No new opportunities or strategies were identified in 2023.

H7-A Reduce Permit Fees
for Energy-Efficient
Construction
Revise permit fees to encourage energyefficient construction. Adopt a revised fee schedule by 2025.

No fee changes occurred in 2023. The City's permit fees are relatively low in cost as compared to permit fees in other cities in San Bernardino County.

H7-B Publicize Local Utility
and Services Programs
Expand access to local utility and
service programs that offer energy
efficiency programs and rebates. Ensure
that 100% of inquiries regarding energy
programs are referred to BVES, and that
BVES program information is
disseminated via brochures at the public
counter and linked from City websites.

Annual
The City provides links to the local utility provider (Bear Valley Electric Service) and disburses information on it's media platforms when programs are available.

The City also installed an electric charging station on public property in 2023.

Jurisdiction Big Bear Lake ANNUAL ELEMENT PROGRESS REPORT Reporting Period 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 6th Cycle 10/15/2021 - 10/15/2029
Description of Commercial
Development Bonus
Commercial Development Bonus
Date Approved
3 4
APN Street Address Project Name+ Local Jurisdiction
Tracking ID+
Very Low
Income
Low
Income
Moderate
Income
Above Moderate
Income
Description of Commercial
Development Bonus
Commercial Development Bonus
Date Approved
Summary Row: Start Data Entry Below
Units Constructed as Part of Agreement
Commercial Development Bonus Approved pursuant to GC Section 65915.7 Table E
Note: "+" indicates an optional field
Project Identifier
1 2
Cells in grey contain auto-calculation
formulas
(CCR Title 25 §6202)
Annual Progress Report January 2020
Jurisdiction Big Bear Lake ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Period 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 6th Cycle 10/15/2021 - 10/15/2029
The description should adequately document how
each unit complies with subsection (c) of Government
Code Section 65583.1+
.

For detailed reporting requirements, see the chcklist
here:

Extremely LowIncome+ Very Low-Income+ Low-Income+ TOTAL UNITS+ Extremely LowIncome+Very LowIncome+ Low-Income+ TOTAL UNITS+ https://www.hcd.ca.gov/communitydevelopment/docs/adequate-sites-checklist.pdf Rehabilitation Activity
Preservation of Units At-Risk
Acquisition of Units
Mobilehome Park Preservation
Total Units by Income
Table F
Please note this table is optional: The jurisdiction can use this table to report units that have been substantially rehabilitated, converted from non-affordable to affordable by acquisition, and preserved, including mobilehome park preservation, consistent with the standards set forth in Government Code section 65583.1, subdivision (c). Please note, motel, hotel, hostel rooms or other structures that are converted from non-residential to residential units pursuant to Government Code section 65583.1(c)(1)(D) are considered net-new housing units and must be reported in Table A2 and not reported in Table F.

Activity Type
Units that Do Not Count Towards RHNA+
Listed for Informational Purposes Only
Units that Count Towards RHNA +
Note - Because the statutory requirements severely limit what can be counted, please contact HCD at [email protected] and we will unlock the form which enable you to populate these fields.

Units Rehabilitated, Preserved and Acquired for Alternative Adequate Sites pursuant to Government Code section 65583.1(c) Annual Progress Report January 2020
Jurisdiction Big Bear Lake ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates
an optional field
Reporting Period 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 6th Cycle 10/15/2021 - 10/15/2029
Notes
2 3 6
Prior APN+ Current APN Street Address Project Name+
Local
Jurisdiction
Tracking ID
Unit
Category
(2 to 4,5+)
Tenure
R=Renter
Very LowIncome Deed
Restricted
Very LowIncome
Non Deed
Restricted
Low- Income
Deed Restricted
Low- Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome Non
Deed Restricted
Above
ModerateIncome
Total Moderate Income
Units Converted from Above
Moderate
Date Converted Notes
Summary Row: Start Data Entry Below 0 0 0 0 0 0 0 0
Table F2
Above Moderate Income Units Converted to Moderate Income Pursuant to Government Code section 65400.2 For up to 25 percent of a jurisdiction’s moderate-income regional housing need allocation, the planning agency may include the number of units in an existing multifamily building that were converted to deed-restricted rental housing for moderate-income households by the imposition of affordability covenants and restrictions for the unit. Before adding information to this table, please ensure housing developments meet the requirements described in Government Code 65400.2(b). 5 Project Identifier Unit Types
1 4
Affordability by Household Incomes After Conversion Units credited toward Moderate Income RHNA
Jurisdiction Big Bear Lake
Reporting Period 2023 (Jan. 1 - Dec. 31)
Planning Period 6th Cycle 10/15/2021 - 10/15/2029 ANNUAL ELEMENT PROGRESS REPORT Housing Element Implementation
2 3 4
APN Street Address Project Name+ Local Jurisdiction
Tracking ID+
Realistic Capacity
Identified in the
Housing Element
Entity to whom the site
transferred Intended Use for Site
1 Summary Row: Start Data Entry Below
Note: "+" indicates an optional field
Cells in grey contain auto-calculation
formulas
Table G
Locally Owned Lands Included in the Housing Element Sites Inventory that have been sold, leased, or otherwise disposed of Project Identifier
NOTE: This table must only be filled out if the housing element sites inventory contains a site which is or was owned by the reporting jurisdiction, and has been sold, leased, or otherwise disposed of during the reporting year.

Jurisdiction Big Bear Lake Note: "+" indicates an optional field Reporting Period 2023
(Jan. 1 - Dec.
31)
Cells in grey contain auto-calculation
formulas
Designation Size Notes
1 2 3 4 5 6 7
APN Street Address/Intersection Existing Use Number of
Units
Surplus
Designation
Parcel Size (in
acres) Notes
NOTE: This table must contain an invenory of ALL
surplus/excess lands the reporting jurisdiction owns
Summary Row: Start Data Entry Below
Parcel Identifier

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Table H
Locally Owned Surplus Sites
For San Bernardino County jurisdictions, please format the APN's as follows:9999-999-99-9999 Jurisdiction Big Bear Lake ANNUAL ELEMENT PROGRESS REPORT Reporting Period 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 6th Cycle 10/15/2021 - 10/15/2029
Project Type Date
2 3
APN Street Address Project Name+ Local Jurisdiction
Tracking ID+
Unit Category
(SH - Student Housing) Date Very Low- Income
Deed Restricted
Very Low- Income
Non Deed
Restricted
Low- Income
Deed Restricted
Low- Income
Non Deed
Restricted
Moderate- Income
Deed Restricted
Moderate- Income
Non Deed
Restricted
Above
ModerateIncome
Summary Row: Start Data Entry Below
Note
Cells in g
Table J
Student housing development for lower income students for which was granted a density bonus pursuant to subparagraph (F) of paragraph (1) of subdivision (b) of Section 65915 Project Identifier Units (Beds/Student Capacity) Approved 1 4
NOTE: STUDENT HOUSING WITH DENSITY BONUS ONLY. This
table only needs to be completed if there were student housing projects WITH a density bonus approved pursuant to
Government Code65915(b)(1)(F)
Annual Progress Report January 2020
Jurisdiction Big Bear Lake ANNUAL ELEMENT PROGRESS REPORT Reporting Period 2023 (Jan. 1 - Dec. 31)
Planning Period 6th Cycle 10/15/2021 - 10/15/2029
No Does the Jurisdiction have a local tenant preference policy? If the jurisdiction has a local tenant preference policy, provide a link to the jurisdiction's webpage on their internet website containing authorizing local ordinance and supporting materials.

Notes
Table K
Tenent Preference Policy
Local governments are required to inform HCD about any local tenant preference ordinance the local government maintains when the jurisdiction submits their annual progress report on housing approvals and production, per Government Code 7061 (SB 649, 2022, Cortese). Effective January 1, 2023, local governments adopting a tenant preference are required to create a webpage on their internet website containing authorizing local ordinance and supporting materials, no more than 90 days after the ordinance becomes operational.

Jurisdiction Big Bear Lake
Reporting Year 2023 (Jan. 1 - Dec. 31)
Total Award Amount Total award amount is auto-populated based on amounts entered in rows 15-26.

Task $ Amount Awarded $ Cumulative Reimbursement
Requested
Other
Funding Notes
Summary of entitlements, building permits, and certificates of occupancy (auto-populated from Table A2) Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
0 0
Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
0 0
Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 1
Non-Deed Restricted 0
43 44
Moderate
Above Moderate
Total Units
Completed Entitlement Issued by Affordability Summary
Income Level
Very Low
Low
Moderate
Above Moderate
Total Units
Building Permits Issued by Affordability Summary
Income Level
Very Low
Low
Total Units
Certificate of Occupancy Issued by Affordability Summary Income Level
Very Low
Low
Moderate
Above Moderate

ANNUAL ELEMENT PROGRESS REPORT
Local Early Action Planning (LEAP) Reporting
(CCR Title 25 §6202)
Please update the status of the proposed uses listed in the entity’s application for funding and the corresponding impact on housing within the region or jurisdiction, as applicable, categorized based on the eligible uses specified in Section 50515.02 or 50515.03, as applicable.
$ -
Task Status

DISCUSSION/ACTION

ITEM REPORTS

MEETING
DATE: May 8, 2024
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
SUBJECT: Authorize a Professional Services Agreement for the Preparation of a Relocation Impact Report and Relocation Plan Related to the Leisure Bear Mobile Home Park

BACKGROUND & DISCUSSION
In November 2021, the City Council authorized the execution of a ground lease with Bear Valley Mutual Water Company for 19-acres of property located between Big Bear Boulevard and Big Bear Lake. The lease became effective on August 1, 2022, at the conclusion of the City’s due diligence efforts, and has an initial term of ninety-nine (99) years, with the opportunity for extensions of up to an additional thirty (30) years. The first year of this lease, staff focused on maintaining the existing uses on the property, including the Leisure Bear Mobile Home Park, the restaurant uses, and residential properties. As the City entered the second year of the lease in August 2023, the focus has transitioned to the master planning efforts related to the long-term improvements and uses of the site.

The master planning effort has been focused on two key elements: 1. Public Park Amenities and

2. The Leisure Bear Mobile Home Park. On August 9, 2023, the City Council awarded consulting agreements in support of these efforts to qualified and experienced firms. SWA Group (Laguna Beach, CA) was contracted to lead a public engagement and conceptual design process related to the anticipated public park amenities. Birtcher, Anderson & Davis Associates (San Juan Capistrano, CA) was contracted to lead the assessment and master planning effort associated with the Leisure Bear Mobile Home Park.

Birtcher, Anderson & Davis Associates (Birtcher) outlined a scope of work that included a comprehensive analysis of the existing conditions of the existing mobile home park and options and opportunities related to the future disposition of the mobile home park. Specifically, their scope of work included:

1. Existing Site Review and Analysis – provide a comprehensive plan, overview of the process, and an economic analysis related to the complete renovation of the existing park on the existing site.

2. New Park Development on a Replacement Site – overview the process(es) and evaluate the costs associated with closing the mobile home park and relocating residents to other options, including a potential new mobile home park in the area, move residents into Item 2.1
existing mobile home parks within the area, or consider cash buyouts of the existing owners.

3. Resident Demographic Analysis & Inventory – work with the City and the outreach consultant to build a comprehensive inventory of the residents, with key personal and demographic information, to assist in the analysis of options associated with the mobile home park.

Work has been underway on this effort since August 2023 and staff has worked closely with the Birtcher team throughout this process. Staff is currently reviewing a draft of the report that includes detailed information and findings related to the above scope of work as well as detailed estimates of probable costs associated with the potential options for the future of the Leisure Bear Mobile Home Park.

As this report will be a key tool in the determination of the path forward related to the Leisure Bear Mobile Home Park, Birtcher has recommended that the City consider preparing a Relocation Impact Report and a Relocation Plan. Supplemental to the scope of work that Birtcher is currently coordinating, a Relocation Impact Report is a statutory requirement, pursuant to California Mobile Home Residency Law, should a mobile home park be identified for a change of use, closure or should residents be asked to relocate. It important to note that none of these situations are presently applicable or in effect related to Leisure Bear.

Given the statutory nature of these reports, there are limited firms with the subject matter expertise who prepare them. Birtcher staff coordinated a proposal from Overland, Pacific and Cutler (OPC) as they are a highly regarded firm in this field. OPC has provided a scope of work that is consistent with the statutory requirements for a report of this nature. Should the City engage OPC for this effort, the generated report would include:
• Findings from detailed interviews with all of the park residents to include supporting background information as well as insight and feedback relevant to their needs, concerns, and interests related to a potential relocation.
• A feasibility analysis of moving existing mobile home units to other parks including costs proposals to support the overall analysis.
• Market research and analysis reporting availability for relocation within other mobile home parks within a 30-mile radius.
• Market research and analysis related to alternate rental housing of reasonably comparable size and quality within a 15-mile radius.
• Integrate appraisal values of existing mobile homes into overall cost estimate.

This data would be used to prepare a written plan to describe a potential relocation program and the associated benefits, resources, mitigation measures, and a total of estimated relocation costs.

The plan will be completed in conformance with all statutory requirements in the event the City may ultimately decide to act upon it. The scope of work is reflective of the statutes and certain elements, such as the radii of search areas for alternative housing, is prescribed by those regulations.

It is important to understand that the City has not yet made a determination as to the path forward related to the Leisure Bear Mobile Home Park. Despite the name of the proposed report, staff is not pursuing this Relocation Impact Report as a finite determination of the direction that the City is taking related to the Leisure Bear Mobile Home Park. Rather, staff believes that the information to be garnered from a report of this nature would be invaluable to the ultimate decision making process, which will be heavily influenced by the results of these master planning efforts.

Although the nature of the report, and its prescribes uses, relate the closure of a mobile home park, staff’s intent is to use this process solely for informational purposes. Staff will not initiate further proceedings beyond generating the report and analyzing the collected data.

Staff is coordinating a community meeting with the residents of the park in the coming weeks, at which, they will be updated on the overall master planning process. This proposed report preparation effort will also be addressed with the residents at that time.

FISCAL IMPACT
The proposed cost of this Professional Services Agreement is $35,300. Sufficient funding is available within the adopted Fiscal Year 2023-24 Annual Budget for the master planning efforts related to the 19-acre property.

ENVIRONMENTAL CONSIDERATIONS
This action is not subject to the California Environmental Quality Act (CEQA) as it is not defined as a project pursuant to Section 15378 of the CEQA Implementing Guidelines.

CONSIDERATION OF STRATEGIC PRIORITIES
This action aligns with the City Council’s Strategic Priorities No. 1 as it “supports and invests in sustainable infrastructure projects and programs” No. 5 as it “preserves and protects the quality of life for the residents”.

RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Authorizing a Professional Services Agreement with Overland, Pacific and Cutler for the Preparation of a Relocation Impact Report and Relocation Plan Related to the Leisure Bear Mobile Home Park.

ATTACHMENT

1. Resolution No. 2024-XX
RESOLUTION NO. 2024-XX

RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT

WITH OVERLAND, PACIFIC AND CUTLER FOR THE PREPARATION OF A

RELOCATION IMPACT REPORT AND RELOCATION PLAN RELATED

TO THE LEISURE BEAR MOBILE HOME PARK
WHEREAS, in November 2021, the City Council authorized the execution of a ground lease with Bear Valley Mutual Water Company for 19-acres of property located between Big Bear Boulevard and Big Bear Lake and the lease became effective on August 1, 2022, with an initial term of ninetynine (99) years and the opportunity for extensions of up to an additional thirty (30) years; and, WHEREAS, the first year of this lease, staff focused on maintaining the existing uses on the property, and, as the City entered the second year of the lease in August 2023, the focus has transitioned to the master planning efforts related to the long-term improvements and uses of the site; and,
WHEREAS, the master planning effort is focusing on two (2) key elements of the site, Public Park Amenities and the Leisure Bear Mobile Home Park, and the City retained two (2) consulting firms, SWA Group to coordinate the Public Park Amenity planning and conceptual design and Birtcher, Anderson & Davis Associates to coordinate the planning related to the Lesisure Bear Mobile Home Park; and,
WHEREAS, the scope of work for the Leisure Bear Master Planning includes an existing site review and analysis, analysis of a new park development on an alternative site, as well as a resident demographic inventory to support the planning efforts; and, WHEREAS, staff is currently reviewing a draft of the report that includes detailed information and findings related to the above scope of work as well as detailed estimates of probable costs associated with the potential options for the future of the Leisure Bear Mobile Home Park; and, WHEREAS, as a supplement to the above scope of work, Birtcher, Anderson & Davis staff are recommending that the City consider preparing a Relocation Impact Report and Relocation Plan to supplement the master plan with additional, detailed information; and, WHEREAS, Relocation Impact Reports are required pursuant to California Mobile Home Park Residency Law, the scope or work is prescribed by those statues and the reports are prepared by few firms with specific subject matter expertise in these areas; and, WHEREAS, Overland, Pacific and Cutler have provided the City with a proposal to perform this scope of work for the cost of $35,300 and OPC has demonstrated that they are regarded for their work in this field and that they are capable of delivering a report that will be of value to the City for this process; and,
WHEREAS, the City has not made a determination as to the path forward related to the Leisure Bear Mobile Home Park and is still very much working on the master planning effort, which includes extensive data gathering and analysis; and,
Item 2.1
Attachment 1
WHEREAS, as the City has not made a final determination as to the future of the Leisure Bear Mobile Home Park, the preparation of a Relocation Impact Report is purely for the purpose of gathering additional, critical information that will be invaluable to the ultimate decision making process; and,
WHEREAS, staff will not initiate further proceedings related to the Relocation Impact Report beyond generating the report and analyzing the collected data.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Big Bear Lake:

1. A Professional Services Agreement with Overland, Pacific and Cutler for the preparation of a Relocation Impact Report related to the Leisure Bear Mobile Home Park is authorized in the amount of $35,300.

2. The City Manager is authorized to execute all necessary documents in a form approved by the City Attorney.

PASSED, APPROVED AND ADOPTED this 8th day of May, 2024.

Perri Melnick, Mayor
ATTEST:

Erica Stephenson
City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

AYES:

NOES:

ABSTAIN:

ABSENT:
_________________________
Erica Stephenson, City Clerk
Item 2.2 - San Bernardino County
Animal Control Services Presentation
Presentation Only - No Staff Report
included within Agenda Packet

MONTHLY & MISCELLANEOUS

REPORTS
Neighborhood Preservation Division
39707 Big Bear Boulevard, PO Box 10000, Big Bear Lake, CA 92315 • (909) 866-5831 Ext. 153 • www.citybigbearlake.com/VacationRental April 2024 Vacation Rental Compliance Report Summary
April 2024 Summary Number/$
City Initiated Service Calls 30
Resident Initiated Service Calls 18
Total Amount of Service Calls 48
Total Citations Issued 4
Total Citation Fines & Penalties $5,000
April 2024 Summary of Service Calls Number % Of Total
Vacation Rental Noise/Party 11 23%
Vacation Rental Trash Stored on Property/Trash Left Out 9 19% Vacation Rental Parking on Street or Yard 7 15%
Vacation Rental parking too many cars 6 13%
Vacation Rental No Exterior Sign 5 10%
Vacation Rental - Miscellaneous Issues 4 8%
Vacation Rental Non-compliance with Zoning/Building/Fire Codes 2 4% Vacation Rental Owner/Agent Failure to Respond 1 2%
Vacation Rental Spa after 10pm 1 2%
Unsanitary/Unsafe Conditions 1 2%
Vacation Rental Advertising without a License 1 2%
Total Amount of Service Calls 48 100%
April 2024 Citation Recipients Number % Of Total
Agent 2 50%
Owner 1 25%
Guest 1 25%
Total Citations 4 100%
Neighborhood Preservation Division
39707 Big Bear Boulevard, PO Box 10000, Big Bear Lake, CA 92315 • (909) 866-5831 Ext. 153 • www.citybigbearlake.com/VacationRental April 2024 Disposition of Service Calls Number % Of Total Issued Verbal Warning 20 42%
Issues Resolved Without Warning 8 17%
No Violation Observed by Officer/No Issue 7 15%
Issued Written Warning 7 15%
Issued Citation 4 8%
Issued Notice of Violation 2 3%
Total Vacation Rental Service Calls 48 100%
23%
19%
15%
13%
10%
8%
4%
2% 2% 2% 2%
Percentage of Service Calls
Vacation Rental Noise/Party
Vacation Rental Trash Stored on
Property
Vacation Rental Parking on Street
or Yard
Vacation Rental parking too many
cars
Vacation Rental No Exterior Sign
Vacation Rental - Miscellaneous
Issues
Vacation Rental Non-compliance
with Zoning/Building/Fire Codes
Vacation Rental Owner/Agent
Failure to Respond
Vacation Rental Spa after 10pm
Unsanitary/Unsafe Conditions
Vacation Rental Advertising
without a License
Percentage of Service Calls
Neighborhood Preservation Division
39707 Big Bear Boulevard, PO Box 10000, Big Bear Lake, CA 92315 • (909) 866-5831 Ext. 153 • www.citybigbearlake.com/VacationRental 30 18
4 CITY INITIATED SERVICE CALLS RESIDENT INITIATED SERVICE CALLS CITATIONS ISSUED Call Summary
42%
17% 15% 15%
8%
3%
Issued Verbal
Warning
Issues Resolved
Without Warning
No Violation
Observed by
Officer/No Issue
Issued Written
Warning
Issued Citation Issued Notice of
Violation
Disposition of Service Calls
April 2024 Public Records Act (PRA) Monthly Report
Name Request # Date Of Request Status Date Complete
Brandon Akulian PRR-2024-75 4/23/2024 Complete 4/30/2024 Rose Holmstrom PRR-2024-74 4/23/2024 Complete 4/30/2024 Sandy Peavler PRR-2024-72 4/19/2024 Complete 4/25/2024
Joon Chung PRR-2024-71 4/19/2024 Complete 4/25/2024
Paul Paquette PRR-2024-70 4/16/2024 Complete 4/25/2024
Dennis Large PRR-2024-69 4/11/2024 Complete 4/22/2024
Varoojan Deronian PRR-2024-68 4/10/2024 Complete 4/11/2024 Varoojan Deronian PRR-2024-67 4/10/2024 Complete 4/15/2024 Tommy Montenegro PRR-2024-66 4/4/2024 Complete 4/11/2024 Lisa Chatar PRR-2024-65 4/4/2024 Complete 4/17/2024
Bahaa Osman PRR-2024-61 4/1/2024 Complete 4/15/2024
Bill Gosen PRR-2024-60 4/1/2024 Complete 4/15/2024
Michaela Somers PRR-2024-59 4/1/2024 Complete 4/22/2024 Martin Williams PRR-2024-57 3/29/2024 Complete 4/11/2024 John Cirino PRR-2024-56 3/28/2024 Complete 4/11/2024
Aldo Gomez PRR-2024-55 3/27/2024 Complete 4/11/2024
Brad Gilligan PRR-2024-54 3/27/2024 Complete 4/11/2024
Bill Gosen PRR-2024-53 3/26/2024 Complete 4/2/2024
Ann-Marie Ruiz PRR-2024-52 3/26/2024 Complete 4/10/2024 Terri Jacquemain PRR-2024-51 3/26/2024 Complete 4/11/2024 Christopher Vega PRR-2024-50 3/26/2024 Complete 4/10/2024 Melissa Escobar PRR-2024-49 3/25/2024 Complete 4/8/2024 Michael Rima PRR-2024-47 3/21/2024 Complete 4/2/2024
Bo Harman PRR-2024-45 3/12/2024 Complete 4/10/2024
Brendon Baich PRR-2024-44 3/8/2024 Complete 4/10/2024
Betty Warner PRR-2024-42 3/5/2024 Complete 4/9/2024
Laylan Thi Connelly PRR-2024-41 3/5/2024 Complete 4/10/2024 Rob Tucker PRR-2024-39 3/1/2024 Complete 4/10/2024
Laylan Thi Connelly PRR-2024-38 2/28/2024 Complete 4/10/2024 Zack Gatlin PRR-2024-33 2/26/2024 Complete 4/3/2024
William & Maxine Doles PRR-2024-32 2/21/2024 Complete 4/10/2024 Justin Bowen PRR-2024-31 2/20/2024 Complete 4/3/2024
Raymond Dunton PRR-2023-236 11/15/2023 Complete 4/10/2024 Richard Snow PRR-2023-169 9/5/2023 Complete 4/15/2024
In 2023, the City partnered with JustFOIA to help manage public records requests. Citizens can efficiently submit records requests and track their progress. Additionally, citizens can view other recordsrequests and their responsive documentation to help with processing duplicate requests.

Follow this link to search the City of Big Bear Lake Public Records Request archive:
https://bigbearlakeca.justfoia.com/publicportal/home/search Department of Water, City of Big Bear Lake
41972 Garstin Drive, P.O. Box 1929 · Big Bear Lake, CA 92315-1929 · Phone 909/866-5050 · Fax 909/866-3184 · www.BBLDWP.com This institution is an equal opportunity provider and employer.

DEPARTMENT OF WATER

Service, Quality, Community
DATE: April 23, 2024
TO: Erik Sund, City Manager
FROM: Reginald A. Lamson, DWP General Manager
RE: DWP Monthly Update – March 2024

SERVICE DELIVERY
Water services that were provided March 1, 2024 to March 31, 2024:
15,980 Customers provided with water service.
712 Field service calls completed.
1 Main leak repaired.
3 Main leaks year-to-date 2024 0 Main leaks year-to-date 2023 1 Service leak repairs
3 Service leaks year-to-date 2024 6 Service leaks year-to-date 2023

41.51 Million gallons produced by wells.
$783,322 Processed in billings.
8,331 Accounts processed in billings.
3,409 Number of customers on E-bill
71 New Accounts (includes tenant turnover).

6.025 Equivalent Dwelling Units (EDU) added to the water system. $971,313 Total Gross receipts processed.

BOARD MEETINGS:

The following was approved by the Board of Water and Power Commissioners at a Regular Board Meeting on March 27, 2024:
• The Board authorized the General Manager or designee to enter into a three-year enterprise GIS solution agreement with ESRI subject to staff investigation with the City regarding use of the City ESRI license and not to exceed amount of $87,900.

Big Bear Lake City CouncilMay 8, 2024

Big Bear Lake City Council
May 8, 2024