Big Bear Lake City Council
September 11, 2024

CITY COUNCIL REGULAR MEETING AGENDA
SEPTEMBER 11, 2024
Closed Session: 4:00 p.m., ECR, Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, CA 92315 Open Session: 5:00 p.m., Hofert Hall, Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, CA 92315

COUNCILMEMBERS

MAYOR PERRI MELNICK

MAYOR PRO TEM KENDI SEGOVIA

COUNCILMEMBER RICK HERRICK

COUNCILMEMBER RANDALL PUTZ

CITY STAFF

CITY MANAGER ERIK SUND

ASSISTANT CITY MANAGER/CITY CLERK ERICA STEPHENSON

CITY ATTORNEY STEPHEN DEITSCH
If members of the public cannot attend the meeting, the City encourages the public to submit written public communications about any item on this meeting agenda, or about any subject matter within the jurisdiction of the City, to the City Clerk either in person, via mail or by email at [email protected]. If your comment is related to a specific Agenda item, please identify the Agenda item in the header of your letter or the subject line of your email. All written communications received by the City Clerk prior to the meeting will be distributed to the City Council prior to the start of the meeting, however, the public is encouraged to submit comments by 8:00 am on the day of the meeting to ensure adequate time for City Council review and consideration.

OPEN SESSION – 4:00 P.M.

CALL TO ORDER

ROLL CALL
CLOSED SESSION COMMUNICATIONS - Any member of the public is entitled to speak on Closed Session Agenda items. If you wish to address any other items listed on the agenda, you must do so during Open Session.

DECLARATION OF CLOSED SESSION ITEMS

1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to Government Code Section 54956.9 (d)(1)
Name of Case: Charles Hicks, Jr. vs. City of Big Bear Lake Court & Case No: San Bernardino County Superior Court, Case No. CIVSB2423690

2. CONFERENCE WITH LEGAL COUNSEL – ANTICIAPTED LITIGATION pursuant to Government Code Section 54956.9 (d)(2)
One (1) Case

CITY COUNCIL AGENDA
SEPTEMBER 11, 2024 - Page 2

RECESS TO CLOSED SESSION
RECONVENE OPEN SESSION – 5:00 P.M.

PLEDGE OF ALLEGIANCE

INVOCATION
An Invocation provided by Jessica Whiton, Curator from the Big Bear Alpine Zoo.

EVENT CALENDAR FOR THE PERFORMING ARTS CENTER - For tickets please contact the box office at (909) 866-4970 or visit www.citybigbearlake.com • The Miss Big Bear Scholarship Pageant will be held on September 14th starting at 4:00 p.m. • The Big Bear Yoga Festival will be held on October 5th and October 6th starting at 9:00 a.m.

PRESENTATIONS
• Presentation commemorating the 23rd anniversary of the September 11, 2001 terrorists attacks, presented by representatives from the Big Bear Fire Department and the San Bernardino County Sheriff’s Department.
• Presentation from Bryan Anderson, Supervising Analyst providing an overview of the Community Development Block Grant 5-Year Consolidated Plan by the County of San Bernardino Community Development and Housing Department (CDH). • Presentation of a 5-year Employee Service Award to Carlos Navarro, Neighborhood Preservation Officer I.
• Presentation from Kelly Tinker, Economic Development Manager providing an update on the Local Business Façade Improvement Program.

RESULTS OF CLOSED SESSION

CITY COUNCIL AND/OR CITY STAFF ANNOUNCEMENTS IN RESPONSE TO PUBLIC COMMENTS MADE AT THE 08/14/2024 CITY COUNCIL MEETING
PUBLIC COMMUNICATIONS (PART 1) - At this time, general Public comment is permitted only on consent calendar items and other matters not listed on the posted agenda that are within the subject matter and jurisdiction of the City. Public comment on specific items listed on the posted agenda, such as public hearing & discussion or action items, will be taken later in the meeting when the item is called for discussion. When addressing the City Council, please keep the following in mind; State law prohibits the City Council from taking any action on items not listed on the agenda. Therefore, the City Council is prevented from engaging in discussion or deliberation regarding the public’s comments or inquires on non-agendized topics, although the City Council and/or City staff can make brief statements related to a public comment. Each speaker has a 3-minute maximum time limit subject to adjustment at the discretion of the Presiding Officer. To allow City Council sufficient time to address agendized City business, if Public Communications Part 1 exceeds one hour, the remaining public speakers will be allowed to provide public comments during Public Communications Part 2. Participants cannot cede their speaking time to another person. To help ensure a respectful and efficient meeting, please address the City Council directly, not the audience, and refrain from disruptive comments and applause. We appreciate your attendance and your participation in our local government proceedings.

CITY COUNCIL AGENDA
SEPTEMBER 11, 2024 - Page 3

1. CONSENT CALENDAR

1.1 APPROVE DEMANDS – CHECK ISSUE DATE 08/03/24 THROUGH 08/28/24 IN THE AMOUNT OF $1,374,459.16 AND THE JULY 2024 TREASURER’S REPORT

1.2 APPROVE MEETING MINUTES FROM THE AUGUST 14, 2024 REGULAR

MEETING OF CITY COUNCIL

1.3 APPROVE THE 2025 CITY COUNCIL MEETING CALENDAR
Staff’s recommendation: Approve and adopt the 2025 City Council Meeting Calendar.

1.4 APPROVE THE ANNUAL CARRYOVER OF APPROPRIATIONS
Staff’s recommendation: Adopt a Resolution Approving the Carryover of Appropriations from Fiscal Year 2023-24 to Fiscal Year 2024-25.

1.5 AUTHORIZE A LETTER OF INTEREST TO PARTICIPATE IN THE SAN

BERNARDINO REGIONAL HOUSING TRUST
Staff’s recommendation: Authorize the City Manager to submit a Letter of Interest to participate in the San Bernardino Council of Governments’ San Bernardino Regional Housing Trust.

1.6 APPROVE A PURCHASE ORDER FOR ASPHALT MATERIAL
Staff’s recommendation: Approve a Purchase Order with Matich Corporation for hot mix asphalt in an amount not to exceed $69,024.

1.7 AUTHORIZE A NOTICE OF COMPLETION FOR CITYWIDE STREET SWEEPING

SERVICES
Staff’s recommendation: Accept the work of Sweeping Corp of America as complete and authorize staff to file a Notice of Completion for the Citywide Street Sweeping Services.

ITEMS REMOVED FROM THE CONSENT CALENDAR

2. PUBLIC HEARING - Any person may appear and be heard in support or in opposition to the proposal at the time of the hearing. If you challenge the action in court or an administrative proceeding, you may be limited to raising only those issues which you or someone else raised at the public hearing described in the notice, or in written correspondence delivered to the City at or before the public hearing.

2.1 ORDINANCE APPROVING DEVELOPMENT CODE AMENDMENT 2023-068 TO

REMOVE FUTURE CERTAIN COMMERCIAL LAND USES AND LIMIT

DEVELOPMENT OF SINGLE-FAMILY DETACHED DWELLING UNITS IN THE R-3 (MULTIPLE FAMILY) ZONE DISTRICT CITYWIDE

CITY COUNCIL AGENDA
SEPTEMBER 11, 2024 - Page 4
Staff recommendation: Conduct a public hearing to hear any and all testimony, read the title, waive further reading and introduce an ordinance entitled: An Ordinance of the City Council of the City of Big Bear Lake Approving Development Code Amendment 2023-068 to Remove Future Certain Commercial Land Uses and Limit Development of Single-Family Detached Dwelling Units in the R-3 (Multiple Family) Zone District Citywide, and Finding these Amendments Exempt from the California Environmental Quality Act.

3. DISCUSSION/ACTION ITEMS

3.1 AUTHORIZE RENTAL AGREEMENTS, PURCHASE ORDERS AND ON-CALL

AGREEMENTS RELATED TO SNOW REMOVAL OPERATIONS FOR THE
2024-25 WINTER SEASON
Staff’s recommendation: Adopt a Resolution Authorizing Rental Agreements, Purchase Orders and On-Call Agreements Related to Snow Removal Operations for the 2024-25 Winter Season.

3.2 AUTHORIZE A PROFESSIONAL SERVICES AGREEMENT FOR CONCEPTUAL

PLANNING SERVICES RELATED TO EVENT SPACE
Staff’s recommendation: Adopt a Resolution Authorizing a Professional Services Agreement with SWA Group for Conceptual Planning Services Related to Event Space within the Bartlett Parking Lot.

3.3 REPLENISH BIG BEAR PROJECT UPDATE
Staff’s recommendation: Receive and file a staff presentation providing an update on the Replenish Big Bear project.

PUBLIC COMMUNICATIONS (PART 2)
3 COMMENTS, ANNOUNCEMENTS & ADDITIONAL CITY BUSINESS
• CITY CLERK, CITY ATTORNEY & CITY MANAGER COMMENTS
• COUNCILMEMBER BOARD/COMMITTEE REPORTS & COMMENTS

ADJOURNMENT

TENTATIVE ITEMS TO BE CONSIDERED AT A FUTURE PUBLIC MEETING Quarterly Fire Protection District Meeting – October 9, 2024 Conflict of Interest Code Update – October 9, 2024

CITY COUNCIL AGENDA
SEPTEMBER 11, 2024 - Page 5

DECLARATION OF POSTING
I hereby certify under penalty of perjury, under the laws of the State of California, that the foregoing agenda was posted in accordance with the applicable legal requirements. Dated this 5th day of September 2024.

Erica Stephenson, City Clerk
The City of Big Bear Lake wishes to make all of its public meetings accessible to the public. If you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (909) 866-5831. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

PRESENTATION MATERIALS
Attention San Bernardino County Residents!
How would you invest $57 million in
your community over the next five
years? Join us for a community meeting
and share your insights!
We need your help determining how
best to spend federal funds to invest in
San Bernardino County communities.

Together, we can prioritize key
areas such as affordable housing,
sustainability, homeless shelters,
infrastructure and job opportunities.

Every five years, the County creates
the “Consolidated Plan” document to
identify community needs and priorities.

Community Development
and Housing

MEETINGS
2024

COMMUNITY
CAN’T MAKE A
COMMUNITY MEETING?
Scan the QR CODE to share your
perspectives by completing a survey.

Community Development Block
Grant – San Bernardino Community
Development and Housing
(sbcounty.gov)

SCAN THE QR CODE

FOR A SCHEDULE OF

COMMUNITY MEETINGS
Community Development and
Housing Department
San Bernardino County Consolidated Plan and Analysis of Impediments Project Overview Identifies and prioritizes community development and
housing needs
Serves as a funding application for the:
• Community Development Block Grant
Program (CDBG)
• Home Investment Partnerships Program (HOME)• Emergency Solutions Grant Program (ESG) Develops a strategy to target federal grant money towards areas with the greatest needs Consolidated Plan & Annual Action Plan
• Public safety
• Childcare/youth services• Health or dental needs• Senior services• Transportation services • Streets & sidewalks• Water & sewer• Parks & playgrounds• Recreation facilities• Homeless shelters• Senior Centers • Acquisition• Rehabilitation• New Construction
Services
Activities
Facilities Infrastructure
• Homeless Management Information System
• Employment Training• Financial Literacy• Counseling• Child Care• Transportation Vouchers Categories
• Essential Services• Emergency Shelter• Homeless Prevention• Rapid Re-Housing• Street Outreach ESG Supportive Services
U.S. Department
of Housing & Urban
Development (HUD) CDBG ESG
HOME
Multi-family Housing Units
The Analysis of Impediments to
Fair Housing StudyThe Study will:
• Review patterns of integration and
segregation
• Identify racially or ethnically
concentrated areas of poverty
• Recognize disparities in access
to opportunities
• Define disproportionate housing needs• Determine fair housing priorities and goals
Demographic Trends
Racial makeup of San Bernardino County
Source: https://usafacts.org/data/topics/peoplesociety/population-and-demographics/our-changingpopulation/state/california/county/san-bernardinocounty/?endDate=2022-01-01&startDate=2010-01-01 Who’sin Poverty in the
Inland Empire?
Source: https://www.ppic.org/interactive/
whos-in-poverty-in-california/
Poverty rates vary across racial/ethnic groupsGraybarsshowmarginsoferror.Lesspopulousgroupswithsmaller samplesizeshavelargermarginsoferror.

Multiracial and Other

11.9%

11.8%

13.0%

10.6%

10.1%
LatinoAll Californians in Inland EmpireBlackWhite
Asian/Pacific Islander
0% 20% 40%
$1,611
Who can afford housing in San Bernardino County?
Source: Out of Reach: California | National Low
Income Housing Coalition (nlihc.org)
Fair Market Rent for a
$2,010 $2,707
RENT

WORK HOURS
Per Week at Minimum Wage
77 97 130
1-Bedroom Rental 2-Bedroom Rental 3-Bedroom Rental
What’s Next? Gather community input through community workshops, individual interviews, and surveys (Aug-Oct)
Analyze data and community input to identify fair housing barriers, and prepare recommendations to address barriers (Oct-Nov) Present the draft report for public review and
comment (Jan)
Prepare final report for local approval (Mar)
Get Involved!
TAKE THE SURVEYhttps://www.surveymonkey.com/r/B5QXFCPCONTACT USEmail: [email protected]: 909-501-0600SHARE THE SURVEY WITH OTHERS Community Development and Housing Department

CONSENT CALENDAR REPORTS
Check# Vendor/Employee Date Amount
91110 Emily Baker 08/08/24 750.00
91111 Willdan Engineering Inc 08/08/24 1,792.00
91124 A Performance Towing Inc 08/08/24 275.00
91126 Big Bear Disposal Inc 08/08/24 298,424.02
91127 BlackHole Technologies Inc 08/08/24 1,969.78
91128 Calolympic Glove & Safety Co 08/08/24 353.65
91129 Fifth Asset, Inc. dba DebtBook 08/08/24 7,560.00
91130 Lumber City Corp. 08/08/24 114.41
91131 Golden Bell Products, Inc 08/08/24 3,499.08
91132 McMaster-Carr 08/08/24 118.40
91133 Mission Linen Supply Inc. 08/08/24 1,261.34
91134 Michael Marcotte 08/08/24 695.00
91135 Orkin Pest Control 08/08/24 140.00
91136 Parkhouse Tire, Inc. 08/08/24 1,660.13
91137 Underground Service Alert Inc. 08/08/24 710.56
91140 Execucom 08/15/24 869.93
91141 Docu-Trust 08/15/24 55.00
91142 Lynn Merrill And Associates, Inc. 08/15/24 5,034.96 91143 Merrell Johnson Engineering Inc 08/15/24 2,386.00 91144 San Bernardino County Fire Protection District 08/15/24 5,720.66 91145 San Bernardino County Sheriff's Dept 08/15/24 504,624.00 91146 City of Big Bear Lake Dept of Water & Power 08/15/24 7,156.98 91147 Big Bear Disposal Inc 08/15/24 4,143.96
91148 Butchers Blocks & Building Materials 08/15/24 803.89 91149 Bear Valley Electric 08/15/24 2,359.84
91150 Bear Valley Printing Inc 08/15/24 137.68
91151 Car Quest Auto Parts 08/15/24 770.05
91152 Execucom 08/15/24 735.00
91153 Cintas Corporation 08/15/24 525.83
91154 Lumber City Corp. 08/15/24 33.03
91155 Docu-Trust 08/15/24 110.00
91157 Frontier Communications 08/15/24 77.83
91158 Geiger Supply, Inc. 08/15/24 8.58
91159 Intelesys One, Inc. 08/15/24 11,906.58
91160 Jennings Environmental, LLC 08/15/24 6,550.00
91161 Marlin Business Bank 08/15/24 1,978.54
91162 Merrell Johnson Engineering Inc 08/15/24 1,202.50 91164 Mission Linen Supply Inc. 08/15/24 1,081.17
91165 Randy Spitz 08/15/24 93.32
91166 Mountain Trophy & Pro Shop 08/15/24 43.10
91167 Mountain Water Co 08/15/24 216.00
91168 Genuine Auto Parts 08/15/24 939.94
91169 Orkin Pest Control 08/15/24 217.99
91170 Soroptimist International of Big Bear Valley 08/15/24 200.00 91171 TASC Client Invoices 08/15/24 79.90
91172 Twin Bear Equipment Rental, Inc. 08/15/24 463.32
91173 Valero Marketing & Supply Co 08/15/24 1,084.49
91174 Volvo Construction Equipment Inc. 08/15/24 6,021.39 91175 Vulcan Materials Company Inc. 08/15/24 3,926.14
91176 White Cap L.P. 08/15/24 17.96
91177 Charter Communications Holdings, LLC 08/22/24 475.00 91178 California State Highway Patrol 08/22/24 3,095.10 91179 San Bernardino County 08/22/24 2.00
91181 4Imprint 08/22/24 4,637.48
91182 Airgas, Inc. 08/22/24 63.44
91183 All Protection Alarm 08/22/24 1,358.34
91184 Autozone Investment Corporation 08/22/24 33.42
91186 Big Bear Chamber of Commerce 08/22/24 13.37
91187 Big Bear Disposal Inc 08/22/24 301,647.02
City of Big Bear Lake
Checks Issued 08/03/2024 - 08/28/2024
Item 1.1
Check# Vendor/Employee Date Amount
City of Big Bear Lake
Checks Issued 08/03/2024 - 08/28/2024
91188 Best Best & Krieger LLP 08/22/24 30,312.32
91189 Britten, Inc. 08/22/24 608.79
91190 Butchers Blocks & Building Materials 08/22/24 571.56 91191 Bear Valley Electric 08/22/24 7,090.38
91192 Bear Valley Paving, Inc. 08/22/24 1,138.50
91194 Calolympic Glove & Safety Co 08/22/24 140.41
91195 Charter Communications Holdings, LLC 08/22/24 4,220.78 91196 Cintas Corporation 08/22/24 463.70
91197 Melisa Carlc 08/22/24 1,050.00
91198 Dapeer Rosenblit & Litvak LLP 08/22/24 1,839.64
91200 Lumber City Corp. 08/22/24 15.49
91201 Extra Space Management Inc 08/22/24 1,021.00
91202 Frontier Communications 08/22/24 2,327.70
91203 Grainger Inc. 08/22/24 483.75
91204 Haaker Equipment Co. Inc. 08/22/24 1,655.84
91205 Hinderliter de Lamas & Assoc Inc. 08/22/24 1,387.44 91206 Intelesys One, Inc. 08/22/24 288.00
91207 Lance Soll & Lunghard 08/22/24 18,000.00
91209 Mile High Equipment, Inc. 08/22/24 457.94
91210 Mission Linen Supply Inc. 08/22/24 1,103.80
91211 Mountain Trophy & Pro Shop 08/22/24 21.55
91212 Genuine Auto Parts 08/22/24 284.95
91213 Orkin Pest Control 08/22/24 248.98
91216 Quill Corporation 08/22/24 929.73
91217 Tripepi, Smith & Associates, Inc. 08/22/24 288.75 91218 Verizon Wireless 08/22/24 1,529.08
91219 Vulcan Materials Company Inc. 08/22/24 1,243.15
91220 Waxie Sanitary Supply Inc. 08/22/24 4,900.49
91221 Willdan Engineering Inc 08/22/24 23,451.25
91222 San Bernardino County Solid Waste Mgmt Division 08/28/24 82.39 91223 All Valley Environmental 08/28/24 415.00
91224 Autozone Investment Corporation 08/28/24 48.06
91225 Butchers Blocks & Building Materials 08/28/24 1,203.42 91226 Bear Valley Electric 08/28/24 578.71
91227 Bear Valley Printing Inc 08/28/24 436.23
91228 Bear Valley Tree Care, Inc. 08/28/24 1,000.00
91229 Calolympic Glove & Safety Co 08/28/24 491.45
91230 Charter Communications Holdings, LLC 08/28/24 94.12 91231 Cintas Corporation 08/28/24 1,498.33
91232 Lumber City Corp. 08/28/24 8.72
91233 Geiger Supply, Inc. 08/28/24 276.46
91234 Gibson Transportation Consulting, Inc. 08/28/24 1,611.25 91235 Grainger Inc. 08/28/24 412.11
91236 Haaker Equipment Co. Inc. 08/28/24 4,678.57
91237 Marlin Business Bank 08/28/24 1,840.99
91238 Mission Linen Supply Inc. 08/28/24 1,037.45
91239 BlueTriton Brands Inc 08/28/24 1,364.63
91240 Ring Central 08/28/24 2,800.58
91241 Southwest Gas Corporation 08/28/24 314.11
91242 Uline 08/28/24 827.02
91243 Vulcan Materials Company Inc. 08/28/24 3,723.87
91244 Willdan Engineering Inc 08/28/24 756.00
91245 Merrell Johnson Engineering Inc 08/28/24 11,135.00 91246 US Bank Corporate Payment Systems 08/28/24 17,826.70 ACH Espyr 08/23/24 204.60
ACH Phase II Systems 08/23/24 2,202.80
ACH S Porter Inc 08/15/24 8,291.52
1,374,459.16
Check# Vendor/Employee Transaction Amount
City Council 4110
91246 US Bank Corporate Payment Systems League Conference Expense/Council Provisions/Business Cards 08/28/24 728.51 City Council Total 728.51
City Manager 4120
91246 US Bank Corporate Payment Systems League Conference Expense/Meeting Expense/Digital Subscriptions 08/28/24 419.41 City Manager Total 419.41
City Clerk & Communications 4130
91141 Docu-Trust Document Storage - June 08/15/24 55.00 91147 Big Bear Disposal Inc Signature Event Expense - 4th of July 08/15/24 4,143.96 91155 Docu-Trust Document Storage - July & August 08/15/24 110.00 91170 Soroptimist International of Big Bear Valley Charitable Event Sponsorship 08/15/24 200.00 91178 California State Highway Patrol Signature Event Expense - 4th of July 08/22/24 3,095.10 91181 4Imprint Promotional Items 08/22/24 4,637.48
91188 Best Best & Krieger LLP PRA Services - July 08/22/24 5,085.30 91189 Britten, Inc. Armed Forces Banners 08/22/24 608.79 91206 Intelesys One, Inc. Records Request Support 08/22/24 288.00 91216 Quill Corporation Office Supplies 08/22/24 27.35
91246 US Bank Corporate Payment Systems Charitable Event Exp/Office Supplies/Business Cards/Promotional Items 08/28/24 866.91 City Clerk & Communications Total 19,117.89
Finance 4140
91205 Hinderliter de Lamas & Assoc Inc. Professional Services 08/22/24 1,387.44 91246 US Bank Corporate Payment Systems Office Supplies/Meeting Provisions 08/28/24 266.86 Finance Services Total 1,654.30
Staff Services & Risk Management 4150
91171 TASC Client Invoices Administrative Fees 08/15/24 79.90 91172 Twin Bear Equipment Rental, Inc. Employee Appreciation Luncheon Rentals 08/15/24 463.32 91211 Mountain Trophy & Pro Shop Employee Engagement 08/22/24 21.55 91216 Quill Corporation Office Supplies 08/22/24 226.23 91246 US Bank Corporate Payment Systems Employee Appreciation/Training Expenses/CALPELRA Membership 08/28/24 2,130.60 ACH Espyr EAP Services 08/23/24 204.60
ACH Phase II Systems PARS Administrative Fees 08/23/24 2,202.80 Staff Services & Risk Management Total 5,329.00
City Attorney 4170
91188 Best Best & Krieger LLP Professional Legal Services - July 08/22/24 25,227.02 91198 Dapeer Rosenblit & Litvak LLP Professional Legal Services - July 08/22/24 1,839.64 City Attorney Total 27,066.66
Traffic Safety 4230
91191 Bear Valley Electric Electricity Usage 08/22/24 638.32 91226 Bear Valley Electric Electricity Usage 08/28/24 417.60 Traffic Safety Total 1,055.92
City of Big Bear Lake
Expenditure By Department
Checks Issued 08/03/2024 - 08/28/2024
Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 08/03/2024 - 08/28/2024
Law Enforcement 4250
91145 San Bernardino County Sheriff's Dept Monthly Sheriff Contract 08/15/24 504,624.00 Law Enforcement Total 504,624.00
Animal Regulation 4260
91213 Orkin Pest Control Pest Control Services 08/22/24 144.99 91225 Butchers Blocks & Building Materials Materials/Supplies 08/28/24 77.56 Animal Regulation Total 222.55
Engineering 4310
91110 Emily Baker Professional Services 08/08/24 750.00 91143 Merrell Johnson Engineering Inc Professional Services 08/15/24 1,431.60 91150 Bear Valley Printing Inc Envelope Stock 08/15/24 137.68 91162 Merrell Johnson Engineering Inc Professional Services 08/15/24 1,202.50 91244 Willdan Engineering Inc Professional Services 08/28/24 756.00 91245 Merrell Johnson Engineering Inc Professional Services 08/28/24 2,587.00 91246 US Bank Corporate Payment Systems Caltrans District 8 Meeting Registrations - Credit 08/28/24 -99.74 6,765.04
Street Maintenance & Snow Removal 4320
91127 BlackHole Technologies Inc GPS Monthly Services 08/08/24 1,969.78 91128 Calolympic Glove & Safety Co Materials/Supplies 08/08/24 176.83 91130 Lumber City Corp. Materials/Supplies 08/08/24 114.41 91132 McMaster-Carr Materials/Supplies 08/08/24 118.40
91133 Mission Linen Supply Inc. Uniform Laundry Service 08/08/24 753.47 91140 Execucom After-hours Call Service 08/15/24 434.96 91148 Butchers Blocks & Building Materials Materials/Supplies 08/15/24 151.77 91152 Execucom After-hours Call Service 08/15/24 367.50 91153 Cintas Corporation AED Lease 08/15/24 65.73
91154 Lumber City Corp. Materials/Supplies 08/15/24 23.72 91158 Geiger Supply, Inc. Materials/Supplies 08/15/24 8.58 91164 Mission Linen Supply Inc. Uniform Laundry Service 08/15/24 774.15 91173 Valero Marketing & Supply Co Fuel Charges 08/15/24 1,084.49 91175 Vulcan Materials Company Inc. Materials/Supplies 08/15/24 3,926.14 91182 Airgas, Inc. Materials/Supplies 08/22/24 63.44
91183 All Protection Alarm Alarm Monitoring 08/22/24 489.60 91190 Butchers Blocks & Building Materials Materials/Supplies 08/22/24 329.03 91192 Bear Valley Paving, Inc. Materials/Supplies 08/22/24 1,138.50 91194 Calolympic Glove & Safety Co Materials/Supplies 08/22/24 70.21 91201 Extra Space Management Inc Storage Rental Spaces 08/22/24 1,021.00 91203 Grainger Inc. Materials/Supplies 08/22/24 282.36
91209 Mile High Equipment, Inc. Materials/Supplies 08/22/24 457.94 91210 Mission Linen Supply Inc. Uniform Laundry Service 08/22/24 792.26 91212 Genuine Auto Parts Vehicle Repair Parts 08/22/24 284.95 91219 Vulcan Materials Company Inc. Materials/Supplies 08/22/24 1,243.15 Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 08/03/2024 - 08/28/2024
91220 Waxie Sanitary Supply Inc. Janitorial Supplies 08/22/24 1,225.12 91222 San Bernardino County Solid Waste Mgmt Division Solid Waste Collection 08/28/24 82.39 91225 Butchers Blocks & Building Materials Materials/Supplies 08/28/24 181.52 91228 Bear Valley Tree Care, Inc. Tree Removals 08/28/24 1,000.00 91229 Calolympic Glove & Safety Co Materials/Supplies 08/28/24 245.73 91230 Charter Communications Holdings, LLC Cable Service 08/28/24 94.12 91231 Cintas Corporation First Aid Supplies 08/28/24 749.17 91238 Mission Linen Supply Inc. Uniform Laundry Service 08/28/24 739.18 91239 BlueTriton Brands Inc Drinking Water 08/28/24 682.31 91242 Uline Materials/Supplies 08/28/24 827.02
91243 Vulcan Materials Company Inc. Materials/Supplies 08/28/24 3,723.87 91246 US Bank Corporate Payment Systems Office Supplies/Meeting Provisions 08/28/24 188.83 ACH S Porter Inc Asphalt Repair 08/15/24 500.00
PW: Street Maintenance & Snow Removal Total 26,381.63
Vehicle Maintenance 4325
91124 A Performance Towing Inc Towing Services 08/08/24 275.00 91133 Mission Linen Supply Inc. Uniform Laundry Service 08/08/24 47.09 91136 Parkhouse Tire, Inc. Tires 08/08/24 1,660.13
91146 City of Big Bear Lake Dept of Water & Power Water Usage 08/15/24 512.07 91151 Car Quest Auto Parts Vehicle Repair Parts 08/15/24 295.18 91164 Mission Linen Supply Inc. Uniform Laundry Service 08/15/24 48.38 91168 Genuine Auto Parts Vehicle Repair Parts 08/15/24 495.74 91174 Volvo Construction Equipment Inc. Vehicle Repairs 08/15/24 6,021.39 91191 Bear Valley Electric Electricity Usage 08/22/24 35.40 91210 Mission Linen Supply Inc. Uniform Laundry Service 08/22/24 49.51 91223 All Valley Environmental Oil Waste Removal 08/28/24 415.00 91224 Autozone Investment Corporation Vehicle Repair Parts 08/28/24 48.06 91225 Butchers Blocks & Building Materials Materials/Supplies 08/28/24 25.77 91235 Grainger Inc. Materials/Supplies 08/28/24 412.11
91238 Mission Linen Supply Inc. Uniform Laundry Service 08/28/24 46.19 91241 Southwest Gas Corporation Natural Gas Usage 08/28/24 40.99 91246 US Bank Corporate Payment Systems Vehicle Repair Parts 08/28/24 88.79 PW: Vehicle Maintenance Total 10,516.80
Street Lighting 4330
91149 Bear Valley Electric Electricity Usage 08/15/24 127.86 91191 Bear Valley Electric Electricity Usage 08/22/24 944.17 91226 Bear Valley Electric Electricity Usage 08/28/24 66.82 PW: Street Lighting Total 1,138.85
Parking Lots & Facilities 4335
91126 Big Bear Disposal Inc Portable Restroom Rentals 08/08/24 687.29 91134 Michael Marcotte Equipment Maintenance 08/08/24 695.00 91135 Orkin Pest Control Pest Control Services 08/08/24 140.00 91146 City of Big Bear Lake Dept of Water & Power Water Usage 08/15/24 591.77 Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 08/03/2024 - 08/28/2024
91149 Bear Valley Electric Electricity Usage 08/15/24 904.19 91176 White Cap L.P. Materials/Supplies 08/15/24 17.96
91186 Big Bear Chamber of Commerce Natural Gas Usage 08/22/24 13.37 91191 Bear Valley Electric Electricity Usage 08/22/24 573.12 91195 Charter Communications Holdings, LLC Security Camera Internet Service 08/22/24 239.96 91213 Orkin Pest Control Pest Control Services 08/22/24 103.99 91220 Waxie Sanitary Supply Inc. Janitorial Supplies 08/22/24 1,225.12 91225 Butchers Blocks & Building Materials Materials/Supplies 08/28/24 162.51 PW: Parking Lots & Facilities Total 5,354.28
Planning 4410
91111 Willdan Engineering Inc Professional Services 08/08/24 1,792.00 91179 San Bernardino County Monthly Assessor Parcel Map Update 08/22/24 2.00 Planning Total 1,794.00
Economic Development & Tourism Management 4415
91207 Lance Soll & Lunghard Professional Services 08/22/24 18,000.00 91246 US Bank Corporate Payment Systems Vacation Rental Mailers/CACEO Training Expense 08/28/24 2,023.67 Economic Development & Tourism Management Total 20,023.67 Building & Safety 4430
91221 Willdan Engineering Inc Professional Services 08/22/24 23,451.25 Building & Safety Total 23,451.25
City Parks & Trails 4625
91146 City of Big Bear Lake Dept of Water & Power Water Usage 08/15/24 3,396.96 91148 Butchers Blocks & Building Materials Materials/Supplies 08/15/24 225.69 91154 Lumber City Corp. Materials/Supplies 08/15/24 9.31 91183 All Protection Alarm Alarm Monitoring 08/22/24 209.58 91190 Butchers Blocks & Building Materials Materials/Supplies 08/22/24 233.12 91191 Bear Valley Electric Electricity Usage 08/22/24 530.34 91195 Charter Communications Holdings, LLC Security Camera Internet Service 08/22/24 409.94 91220 Waxie Sanitary Supply Inc. Janitorial Supplies 08/22/24 1,225.12 91225 Butchers Blocks & Building Materials Materials/Supplies 08/28/24 15.35 91226 Bear Valley Electric Electricity Usage 08/28/24 94.29 91232 Lumber City Corp. Materials/Supplies 08/28/24 8.72 ACH S Porter Inc Water Flow Grading 08/15/24 3,200.00
City Parks & Trails Total 9,558.42
General Government 4800
91165 Randy Spitz Meeting Supplies 08/15/24 93.32
91166 Mountain Trophy & Pro Shop Conference Room Plaque 08/15/24 43.10 91167 Mountain Water Co Water Dispenser Rental & Water 08/15/24 216.00 91196 Cintas Corporation First Aid Supplies 08/22/24 463.70 91216 Quill Corporation Office Supplies 08/22/24 676.15 91246 US Bank Corporate Payment Systems Office Supplies/Shipping Expense/Meeting Supplies 08/28/24 281.26 Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 08/03/2024 - 08/28/2024
General Government Total 1,773.53
Information Technology 4810
91129 Fifth Asset, Inc. dba DebtBook GASB Compliance Software 08/08/24 7,560.00 91157 Frontier Communications Telephone Service 08/15/24 77.83 91159 Intelesys One, Inc. Monthly Services/IT Supplies 08/15/24 11,906.58 91161 Marlin Business Bank Copier Lease 08/15/24 1,978.54 91177 Charter Communications Holdings, LLC High Speed Internet 08/22/24 475.00 91195 Charter Communications Holdings, LLC Circuit & RingCentral Installation Services/High Speed Internet 08/22/24 3,450.90 91197 Melisa Carlc GIS Services 08/22/24 1,050.00
91202 Frontier Communications Telephone Service 08/22/24 1,873.77 91218 Verizon Wireless Cell Phone Service 08/22/24 993.90 91237 Marlin Business Bank Copier Lease 08/28/24 1,840.99 91240 Ring Central Communication Services 08/28/24 2,800.58 91246 US Bank Corporate Payment Systems Adobe Subscription/Professional Platforms/IT Supplies 08/28/24 9,858.96 Technology Services Total 43,867.05
Civic Center 4820
91133 Mission Linen Supply Inc. Uniform Laundry Service 08/08/24 65.93 91146 City of Big Bear Lake Dept of Water & Power Water Usage 08/15/24 586.89 91148 Butchers Blocks & Building Materials Materials/Supplies 08/15/24 209.00 91153 Cintas Corporation AED Lease 08/15/24 394.37
91164 Mission Linen Supply Inc. Uniform Laundry Service 08/15/24 67.74 91169 Orkin Pest Control Pest Control Services 08/15/24 217.99 91183 All Protection Alarm Alarm Monitoring 08/22/24 522.90 91184 Autozone Investment Corporation Materials/Supplies 08/22/24 33.42 91190 Butchers Blocks & Building Materials Materials/Supplies 08/22/24 9.41 91195 Charter Communications Holdings, LLC Security Camera Internet Service 08/22/24 119.98 91210 Mission Linen Supply Inc. Uniform Laundry Service 08/22/24 69.32 91220 Waxie Sanitary Supply Inc. Janitorial Supplies 08/22/24 1,225.13 91225 Butchers Blocks & Building Materials Materials/Supplies 08/28/24 180.83 91233 Geiger Supply, Inc. Janitorial Supplies 08/28/24 276.46 91238 Mission Linen Supply Inc. Uniform Laundry Service 08/28/24 64.68 91241 Southwest Gas Corporation Natural Gas Usage 08/28/24 112.89 Civic Center Total 4,156.94
PAC Operations & Maintenance 4821
91148 Butchers Blocks & Building Materials Materials/Supplies 08/15/24 200.30 91183 All Protection Alarm Alarm Monitoring 08/22/24 136.26 91241 Southwest Gas Corporation Natural Gas Usage 08/28/24 30.30 PAC Operations & Maintenance Total 366.86
Sanitation 250
91128 Calolympic Glove & Safety Co Materials/Supplies 08/08/24 176.82 91131 Golden Bell Products, Inc Materials/Supplies 08/08/24 3,499.08 91133 Mission Linen Supply Inc. Uniform Laundry Service 08/08/24 319.50 Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 08/03/2024 - 08/28/2024
91137 Underground Service Alert Inc. Underground Dig Alert Services 08/08/24 710.56 91140 Execucom After-Hours Call Service 08/15/24 434.97 91143 Merrell Johnson Engineering Inc Professional Services 08/15/24 477.20 91146 City of Big Bear Lake Dept of Water & Power Water Usage 08/15/24 52.73 91148 Butchers Blocks & Building Materials Materials/Supplies 08/15/24 17.13 91149 Bear Valley Electric Electricity Usage 08/15/24 963.45 91151 Car Quest Auto Parts Vehicle Repair Parts 08/15/24 474.87 91152 Execucom After-Hours Call Service 08/15/24 367.50 91153 Cintas Corporation AED Lease 08/15/24 65.73
91164 Mission Linen Supply Inc. Uniform Laundry Service 08/15/24 113.48 91168 Genuine Auto Parts Vehicle Repair Parts 08/15/24 444.20 91191 Bear Valley Electric Electricity Usage 08/22/24 3,622.41 91194 Calolympic Glove & Safety Co Materials/Supplies 08/22/24 70.20 91200 Lumber City Corp. Materials/Supplies 08/22/24 15.49 91202 Frontier Communications Telephone Service 08/22/24 453.93 91203 Grainger Inc. Materials/Supplies 08/22/24 201.39
91204 Haaker Equipment Co. Inc. Equipment Repair Parts 08/22/24 1,655.84 91210 Mission Linen Supply Inc. Uniform Laundry Service 08/22/24 113.48 91218 Verizon Wireless Cell Phone Service 08/22/24 412.85 91225 Butchers Blocks & Building Materials Materials/Supplies 08/28/24 226.78 91229 Calolympic Glove & Safety Co Materials/Supplies 08/28/24 245.72 91231 Cintas Corporation First Aid Supplies 08/28/24 749.16 91236 Haaker Equipment Co. Inc. Equipment Repair Parts 08/28/24 4,678.57 91238 Mission Linen Supply Inc. Uniform Laundry Service 08/28/24 113.48 91239 BlueTriton Brands Inc Drinking Water 08/28/24 682.32 91241 Southwest Gas Corporation Natural Gas Usage 08/28/24 40.97 91245 Merrell Johnson Engineering Inc Professional Services 08/28/24 1,394.00 91246 US Bank Corporate Payment Systems CWEA Annual Membership/Tri-State Conference Expense 08/28/24 1,072.64 Sanitation Total 23,866.45
Property Lease General Operations 255
91217 Tripepi, Smith & Associates, Inc. Professional Services 08/22/24 288.75 Property Lease General Operations Total 288.75
Village Streetscape Maintenance 291
91126 Big Bear Disposal Inc Village Litter Containers 08/08/24 2,558.12 91146 City of Big Bear Lake Dept of Water & Power Water Usage 08/15/24 2,016.56 91149 Bear Valley Electric Electricity Usage 08/15/24 364.34 91187 Big Bear Disposal Inc Village Litter Containers 08/22/24 2,558.12 91191 Bear Valley Electric Electricity Usage 08/22/24 746.62 91241 Southwest Gas Corporation Natural Gas Usage 08/28/24 88.96 Village Streetscape Maintenance Total 8,332.72
Capital Projects 321
91160 Jennings Environmental, LLC Castle Rock Trailhead Project 08/15/24 6,550.00 91225 Butchers Blocks & Building Materials Castle Rock Trailhead Project 08/28/24 158.32 Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 08/03/2024 - 08/28/2024
91227 Bear Valley Printing Inc Castle Rock Trailhead Project 08/28/24 276.88 91234 Gibson Transportation Consulting, Inc. Castle Rock Trailhead Project 08/28/24 1,611.25 91245 Merrell Johnson Engineering Inc PAC Drainage Project/Castle Rock Trailhead Project 08/28/24 6,340.00 ACH S Porter Inc 42106 Big Bear Blvd Project - Release Retention 08/15/24 4,591.52 Capital Projects Total 19,527.97
Street Improvement Projects 350
91225 Butchers Blocks & Building Materials Summit Boulevard Rehabilitation Project 08/28/24 174.78 91227 Bear Valley Printing Inc Summit Boulevard Rehabilitation Project 08/28/24 159.35 Capital Projects/ Street Improvements Total 334.13
Refuse 550
91126 Big Bear Disposal Inc Residential Curb/Bin Service-July & Portable Restroom Rentals 08/08/24 295,178.61 91133 Mission Linen Supply Inc. Uniform Laundry Service 08/08/24 75.35 91142 Lynn Merrill And Associates, Inc. Professional Services 08/15/24 5,034.96 91143 Merrell Johnson Engineering Inc Professional Services 08/15/24 477.20 91144 San Bernardino County Fire Protection District Household Hazardous Waste Removal 08/15/24 5,720.66 91164 Mission Linen Supply Inc. Uniform Laundry Service 08/15/24 77.42 91187 Big Bear Disposal Inc Residential Curb/Bin Service-Aug & SB 1383 Grant Expenditures - Compost 08/22/24 299,088.90 91210 Mission Linen Supply Inc. Uniform Laundry Service 08/22/24 79.23 91218 Verizon Wireless Cell Phone Service 08/22/24 122.33 91238 Mission Linen Supply Inc. Uniform Laundry Service 08/28/24 73.92 91245 Merrell Johnson Engineering Inc Professional Services 08/28/24 814.00 Refuse Total 606,742.58
1,374,459.16
DISTRIBUTION OF TREASURY CASH Rate Amount % of Total
Demand Account - Union Bank $ 658,745 2.02%
Imprest Cash - Union Bank Payroll $ 5,342 0.02%
Imprest Cash $ 1,625 0.00%
Dental Self Insured Checking $ 162,373 0.50%
Local Agency Investment Fund (LAIF) 4.516% 31,788,646 $ 97.46% Total Cash In Treasury: $ 32,616,731 100.00%
INVESTMENT ACTIVITY Days Deposits Withdrawals
LAIF Average Life (Days) of Portfolio 217
LAIF Transactions $0 -$1,300,000
Interest Received for Fiscal Year 2024-25 $361,147
DISTRIBUTION OF CASH BY FUND July 2024 June 2024 Change General $ 25,128,527 $ 25,730,139 $ (601,612)
Sanitation $ 4,894,671 $ 5,279,246 $ (384,575)
Capital Improvement $ (73,861) $ (761,073) $ 687,212
Refuse $ 1,305,164 $ 1,327,735 $ (22,571)
Trust $ 679,899 $ 506,722 $ 173,177
Successor Agency $ 365,918 $ 1,242,520 $ (876,602)
AB 3229 Supp Law Enforce $ 316,838 $ 316,838 $ -
Total Cash in Treasury: $ 32,616,731 $ 33,642,127 $ (1,024,971) CASH WITH FISCAL AGENT - RESERVE FUNDS Cost Basis Market Value Current Yield 2005 Revenue Refunding Bonds
Big Bear Lake Reserve Fund $ 608,889 $ 608,889 5.21%
Moonridge Reserve Fund $ 86,728 $ 86,728 5.21%
1999 IA Tax Allocation Bonds $ 289,289 $ 289,289 5.21%
- The aforementioned investments conform to the City's investment policy. (Res. 2022-64) - Cash is sufficient to meet needs of the next 6 months. - Interest earned on invested cash is accrued on a quarterly basis.

Pursuant to California Government Code 53647 all local government agencies are required to report the current market value of investments under management by an outside party. The reserve funds for the aforementioned bond issues are held and managed by the City's Trustee, Union Bank.

CITY OF BIG BEAR LAKE

TREASURER'S REPORT
July, 2024
Regular Meeting Minutes – August 14, 2024
-
A Regular Meeting of the City Council of the City of Big Bear Lake was called to order by Mayor Melnick at 4:00 p.m., Wednesday, August 14, 2024, at the Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, California.

OPEN SESSION
Flag Salute: Flag Salute led by Councilmember Putz
Invocation: Invocation was led by Superintendent Manny Marquez from Bear Valley Unified School District
Councilmembers Present: Mayor Perri Melnick
Mayor Pro Tem Kendi Segovia
Councilmember Rick Herrick
Councilmember Randall Putz
Others Present: Erik Sund, City Manager
Stephen P. Deitsch, City Attorney
Erica Stephenson, City Clerk
Rachel Bowman, Administrative Services Manager

CLOSED SESSION PUBLIC COMMUNICATIONS
Dan Gulbranson, Big Bear Lake resident, expressed concerns related to the local election candidate filing process.

Jim Eakin, Big Bear Lake resident, provided some DMV vehicle registration information related to physical addresses vs. mailing addresses and voiced his concerns regarding the City’s current Municipal Code.

At the hour of 4:06 p.m., City Council recessed to Closed Session.

At the hour of 5:02 p.m., Mayor Melnick resumed Open Session.

RESULTS OF CLOSED SESSION
City Attorney Stephen P. Deitsch, announced that the City Council discussed the following items in Closed Session and no reportable action was taken by the City Council.

1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to Government Code Section 54956.9 (d)(1)
Name of Case: Charles Hicks, Jr. vs. City of Big Bear Lake Court & Case No: San Bernardino County Superior Court, Case No. CIVSB2423690 No reportable action.

Item 1.2

Meeting Minutes
August 14, 2024

2. CONFERENCE WITH LEGAL COUNSEL – ANTICIAPTED LITIGATION pursuant to Government Code Section 54956.9 (d)(2)
One (1) Case
No reportable action.

OPEN SESSION PUBLIC COMMUNICATIONS
Patrice Duncan, Sugarloaf resident, shared her disappointment related to actions taken at a recent BBARWA meeting, reminded the City Council that revenue has been collected from residents for the Replenish Big Bear Project and residents will expect a refund.

Dan Gulbranson, Big Bear Lake resident, voiced his opinion and frustrations related to the City, the 2024 Olympics and Big Bear Disposal.

Tom Sitton, Big Bear Lake resident, inquired about the condition of approvals issued by the Planning Commission for the recent Car Show held in the Village and expressed his concerns related to this event.

Jim Eakin, Big Bear Lake resident, shared that the Bear Valley Community Healthcare District Foundation is hosting a golf fundraiser on September 6th. He invited all to come out and support the hospital.

Beth Wheat, Big Bear Lake resident, thanked the City and Visit Big Bear for supporting The Big Bear Theatre Project and announced that their summer musical, Little Shop of Horrors debuts on August 22nd.

Rena Strober, Actress, introduced herself to the community and invited everyone to attend the upcoming Little Shop of Horrors performance in the PAC.

Tasha Ross, Big Bear Lake resident, voiced her concern regarding possible Brown Act violations during recent City Council meetings.

Michael Beveridge, Big Bear Lake resident, thanked City Council and staff for the good work being done for the City. He expressed his belief that it is important to be part of the solution and not the problem.

Mike Rotman, Big Bear Lake resident, announced his involvement as a Board Member for The Big Bear Theatre Project and encouraged the public to support the local arts community.

1. CONSENT CALENDAR
A motion was made by Councilmember Herrick, seconded by Councilmember Putz, to approve the Consent Calendar as follows:

1.1 APPROVAL OF DEMANDS – CHECK ISSUE DATE 07/01/24 THROUGH 8/02/24 IN THE AMOUNT OF $1,523,924.50 AND THE JUNE 2024 TREASURER’S REPORT Approved.

1.2 DESIGNATE VOTING DELEGATES FOR THE 2024 LEAGUE OF CALIFORNIA

CITIES ANNUAL CONFERENCE
Approved and adopted the following resolution entitled:

Meeting Minutes
August 14, 2024
RESOULTION NO. 2024-45

RESOLUTION DESINATING MAYOR PERRI MELNICK AS THE VOTING

DELEGATE AND CITY MANAGER ERIK SUND AS THE VOTING ALTERNATE FOR THE 2024 LEAGE OF CALIFORNIA CITIES ANNUAL CONFERENCE

1.3 APPROVE FISCAL YEAR 2024-25 MEASURE I FIVE-YEAR CAPITAL

IMPROVEMENT PLAN
Approved and adopted the following resolution entitled:

RESOLUTION NO. 2024-46

RESOLUTION ADOPTING THE MEASURE I FIVE-YEAR CAPITAL

IMPROVEMENT PLAN AND EXPENDITURE STRATEGY FOR FISCAL YEAR 2024-25 THROUGH FISCAL YEAR 2028-29

1.4 AWARD A CONSTRUCTION CONTRACT – SEALCOATING OF TRAILS PROJECT Approved and adopted the following resolution entitled:

RESOLUTION NO. 2024-47

RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO PAVEMENT

COATINGS COMPANY FOR THE SEALCOATING OF TRAILS PROJECT AND

APPROVING A BUDGET APPROPRIATION TO COMPLETE THE PROJECT

1.5 AWARD A CONSTRUCTION CONTRACT – PERFORMING ARTS CENTER

DRAINAGE IMPROVEMENTS PROJECT
Approved and adopted the following resolution entitled:

RESOLUTION NO. 2024-48

RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO

BEAR VALLEY PAVING FOR THE PERFORMING ARTS

CENTER DRAINAGE IMPROVEMENTS PROJECT

AND APPROVING A BUDGET APPROPRIATION TO

COMPLETE THIS PROJECT

1.6 AWARD A CONSTRUCTION CONTRACT – SANITARY SEWER CURED IN PLACE

PIPE PROJECT
Approved and adopted the following resolution entitled:

RESOLUTION NO. 2024-49

RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO
SANCON TECHNOLOGIES, INC. FOR THE SANITARY SEWER

CURED IN PLACE PIPE PROJECT

Meeting Minutes
August 14, 2024

1.7 AWARD A CONSTRUCTION CONTRACT – VILLAGE ACCESSIBILITY

IMPROVEMENTS PROJECT
Approved and adopted the following resolution entitled:

RESOLUTION NO. 2024-50

RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO ALL

AMERICAN BUILDING SERVICES TO COMPLETE THE VILLAGE

ACCESSIBILITY IMPROVEMENTS PROJECT
The Consent Calendar was approved by the following vote, with Councilmember Herrick abstaining from Item 1.5:

AYES: Herrick, Segovia, Putz, Melnick
NOES: None
ABSTAIN: None
ABSENT: None

ITEMS REMOVED FROM THE CONSENT CALENDAR
None.

2. DISCUSSION/ACTION ITEMS

2.1 AUTHORIZE AGREEMENTS FOR THE PURCHASE AND IMPLEMENTATION OF

COMMUNITY DEVELOPMENT SOFTWARE
Andrew Mellow, Community Development Manager, made a staff presentation for this item.

After the presentation and City Council questions, Mayor Melnick invited up speakers who wanted to speak on this item. The following individuals approached the City Council:

Dan Gulbranson, Big Bear Lake resident, questioned why this item wasn’t first presented to the Planning Commission and if there is the potential for additional project costs.

Dionne Olsen, Big Bear Lake resident, inquired how the purchase of this new software may impact licensing and permit fees.

Michael Beveridge, Big Bear Lake resident, asked if the new software will allow plan submittal to be completed electronically via a personal computer.

Following City Council’s further discussion, a motion was made by Councilmember Herrick, seconded by Mayor Pro Tem Segovia, to approve staff’s recommendation and adopt the following resolution entitled:

RESOLUTION NO. 2024-51
RESOLUTION AUTHORIZING AGREEMENTS WITH ACCELA, INC. AND

TRUEPOINT SOLUTIONS RELATED TO THE PURCHASE AND

IMPLMENTATION OF COMMUNITY DEVELOPMENT SOFTWARE

Meeting Minutes
August 14, 2024
Said motion was approved by the following vote:

AYES: Putz, Segovia, Herrick, Melnick
NOES: None
ABSTAIN: None
ABSENT: None

3. COMMENTS, ANNOUNCEMENTS & ADDITIONAL CITY BUSINESS
• CITY CLERK, CITY ATTORNEY, CITY MANAGER COMMENTS
City Clerk Erica Stephenson announced that a job fair will be held at City Hall on Thursday, August 22, 2024 from 10:30am-1:30pm.

City Manager Erik Sund thanked all who attended the Cinnamon Rolls with the City Manager event that was held on August 31st. City Manager Sund announced that the City is aware of an event being held at a private residence in Boulder Bay, he invited Economic Development Manger Kelly Tinker to provide a related update. Mr. Tinker shared that the City is being proactive and emphasizing compliance at all times.
• COUNCILMEMBER BOARD/COMMITTEE REPORTS & COMMENTS
Councilmember Putz discussed his attendance at a recent League of California Cities Desert Mountain Division meeting; he made a request to include an agenda item in September to discuss City Councilmembers serving on other agencies/boards, would like to address what is expected of their participation and define guiding principles for representing the community appropriately; Councilmember Herrick seconded the request to add the item to the agenda. Then Councilmember Putz made another request which was seconded by Councilmember Herrick to have staff provide a BBARWA update related to the Replenish Big Bear project.

Councilmember Herrick announced that the Nay Foundation received a large donation and explained that there are several ways to support the Big Bear Alpine Zoo. Councilmember Herrick shared he attended a recent BBARWA meeting and announced that the Replenish Big Bear project EIR Certification failed, expressed his disappointment in that decision, and explained that there is still a chance for reconsideration.

Mayor Pro Tem Segovia reported that she attended the Mojave Desert and Mountain Integrated Waste Joint Powers Authority meeting and provided an update on SB54. Mayor Pro Tem Segovia shared her participation in the recent BBARWA meeting and stated that she supports the Replenish Big Bear project, and explained her concerns are with management and the project expense.

Mayor Melnick reported that she attended a City County League Mayors’ Meeting and announced that the City of Big Bear Lake will be hosting the next Mayors’ Meeting in October.

ADJOURNMENT
There being no further business to come before the City Council at this Open Session, Mayor Melnick adjourned the meeting at 6:04p.m.
____________________________
Erica Stephenson, City Clerk

MEETING
DATE: September 11, 2024
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Erica Stephenson, Assistant City Manager/City Clerk SUBJECT: Approve the 2025 City Council Meeting Calendar

BACKGROUND & DISCUSSION
The City of Big Bear Lake’s Municipal Code Chapter 2.08.010 establishes the days and timeframes of the City Council’s regular meetings. Currently, the Municipal Code indicates that all regular meetings of the City Council shall be held on the second Wednesday of each month.

Staff has prepared the proposed 2025 regular meeting calendar in accordance with the City’s Municipal Code. The attached 2025 meeting calendar indicates the proposed dates for all regular City Council meetings in addition to pre-scheduled special City Council meetings. Historically, special meetings have been scheduled as-needed after the calendar has been adopted by City Council; however, staff recommends including the adoption of pre-scheduled special meetings along with the adoption of regular City Council meetings to ensure that important community matters can be discussed in a more focused and timely manner during workshop style meetings.

This special meeting scheduling practice also helps to support the full City Council’s attendance and participation. As a reminder, if City Council and/or staff conclude that a special meeting is not warranted, then staff will not proceed with noticing said meeting.

Please note that once adopted, the 2025 meeting calendar can be modified at any time to cancel/adjourn a regularly scheduled meeting and/or to schedule additional special public meetings as desired. For example, the attached calendar already includes one proposed modification, which is staff’s suggestion to cancel the January 8, 2025 regular City Council meeting. The City Council has a past practice of cancelling this meeting due to the timing of City Hall office closures, resulting from the New Year’s holiday. These closures significantly limit the staff time required to prepare and post a regular meeting agenda packet, in compliance with the Ralph M. Brown Act public noticing requirements.

FISCAL IMPACT
There is no fiscal impact associated with the adoption of the proposed 2025 City Council Meeting Calendar.

ENVIRONMENTAL CONSIDERATIONS
None requiring review under the California Environmental Quality Act (CEQA).

Item 1.3

CONSIDERATION OF STRATEGIC PRIORITIES
This project aligns with Strategic Priority No. 4, “enhance community engagement and local advocacy strategies, while bolstering partnerships with residents, businesses and regional partners.”

RECOMMENDED ACTION
It is recommended that the City Council approve and adopt the 2025 City Council Meeting Calendar.

ATTACHMENT

1. Proposed 2025 Meeting Calendar

S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 1 1 1 2 3 4 5
5 6 7 8 9 10 11 2 3 4 5 6 7 8 2 3 4 5 6 7 8 6 7 8 9 10 11 12 12 13 14 15 16 17 18 9 10 11 12 13 14 15 9 10 11 12 13 14 15 13 14 15 16 17 18 19 19 20 21 22 23 24 25 16 17 18 19 20 21 22 16 17 18 19 20 21 22 20 21 22 23 24 25 26 26 27 28 29 30 31 23 24 25 26 27 28 23 24 25 26 27 28 29 27 28 29 30 30 31

S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 1 2 3 4 5 6 7 1 2 3 4 5 1 2
4 5 6 7 8 9 10 8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9 11 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14 15 16 18 19 20 21 22 23 24 22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 19 20 21 22 23 25 26 27 28 29 30 31 29 30 27 28 29 30 31 24 25 26 27 28 29 30 31 S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 6 1 2 3 4 1 1 2 3 4 5 6
7 8 9 10 11 12 13 5 6 7 8 9 10 11 2 3 4 5 6 7 8 7 8 9 10 11 12 13 14 15 16 17 18 19 20 12 13 14 15 16 17 18 9 10 11 12 13 14 15 14 15 16 17 18 19 20 21 22 23 24 25 26 27 19 20 21 22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25 26 27 28 29 30 26 27 28 29 30 31 23 24 25 26 27 28 29 28 29 30 31 30 April
September October November December
May June July August
January February March
2025 City Council Meeting Calendar
Regular Council Meetings Special Council Meetings (if needed) City Observed Holidays 12 12
9 14
11 9
13 10
12 10 8
Item 1.3
Attachment 1

MEETING
DATE: September 11, 2024
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Kelly Ent, Deputy City Manager / Chief Financial Officer SUBJECT: Approve the Annual Carryover of Appropriations

BACKGROUND & DISCUSSION
Annually, the City Council adopts a budget establishing appropriations for expenditures anticipated in the upcoming fiscal year. During the course of operations, the City Council may amend the adopted budget to establish appropriations for newly identified projects, acquisitions, or operating needs. At the close of the fiscal year, projects/services which have not yet been completed or goods which have not yet been received will necessitate the expenditure to take place in the next fiscal year. To ensure a budget is available to complete these commitments, the carryover of appropriations is needed.

As of June 30, 2024, the Fiscal Year 2023-24 approved appropriations for expenditures yet to be made is $5,979,071.02. These appropriations include encumbered commitments and projects underway which will need to be appropriated in Fiscal Year 2024-25 to be completed. A list of the various carryover appropriations is included on the attached table. Of the total remaining appropriations, $36,152.70 is in the General Fund, $31,280.61 pertains to Property Lease General Operations, and the remaining $5,911,637.71 is associated with various multi-year capital projects.

The proposed resolution is procedural in nature and does not represent any new appropriations.

FISCAL IMPACT
Approval of the attached resolution will result in the carryover of previously approved appropriations in the amount of $5,979,071.02 from Fiscal Year 2023-24 to Fiscal Year 2024-25.

ENVIRONMENTAL CONSIDERATIONS
This action has no impact pursuant to the California Environmental Quality Act (CEQA).

CONSIDERATION OF STRATEGIC PRIORITIES

1. Ensure fiscal responsibility.

RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Approving the Carryover of Appropriations from Fiscal Year 2023-24 to Fiscal Year 2024-25.

ATTACHMENT

1. Resolution No. 2024-XX
Item 1.4
RESOLUTION NO. 2024-XX

RESOLUTION APPROVING THE CARRYOVER OF APPROPRIATIONS
FROM FISCAL YEAR 2023-24 TO FISCAL YEAR 2024-25
WHEREAS, the City Council approved certain appropriations in the Fiscal Year 2023-24 Budget for projects and commitments yet to be completed at June 30, 2024; and, WHEREAS, the City Council desires to carryover such appropriations from Fiscal Year 2023-24 to Fiscal Year 2024-25 in order to complete and pay for projects and commitments associated with these appropriations.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Big Bear Lake that it does hereby adopt the carryover changes (appropriation increases) to specific accounts in the adopted budget for Fiscal Year 2024-25 as shown in the table (Exhibit A) attached hereto.

PASSED, APPROVED AND ADOPTED this 11th day of September, 2024.

Perri Melnick, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is four; that the foregoing resolution, being Resolution No. 2024-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 11th day of September, 2024 and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk
Item 1.4
Attachment 1
Reference Vendor Description Account Original Invoiced Remaining Carryover PO #14227 County of San Bernardino Spay & Nueter Animal Services 110‐4110‐2688 20,000.00 0.00 20,000.00 20,000.00 PO #14223 SCA of CA, LLC Annual Street Sweeping Services 110‐4320‐2310 40,500.00 (35,000.00) 5,500.00 5,500.00 PO #14218 GM Business Interiors Office Equipment / Furnishings for Management Services 110‐4800‐3950 10,652.70 0.00 10,652.70 10,652.70 General Fund Carryover Appropriations 36,152.70
PO #14173 Birtcher Anderson & Davis Association, Inc Improvement Plan Feasability Study 255‐4270‐3951 120,000.00 (92,117.03) 27,882.97 PO #14183 SWA Group Inc. Park Concept Plan Development 255‐4270‐3951 29,500.00 (26,102.36) 3,397.64 31,280.61 31,280.61
Property Lease Carryover Appropriations 31,280.61
PO #14166 Merrell Johnson Engineering Rathbun Creek Trail Extension 321‐4346‐2925 19,141.50 (10,853.50) 8,288.00 8,288.00 JP2006 State of California Ca 4 All Youth Workforce Program 321‐4346‐2929 769,128.13 (517,383.34) 251,744.79 251,744.79 CIP Various Sidewalk Improvements 321‐4346‐2930 374,926.54 (58,349.00) 316,577.54 316,577.54 EEM Various Stanfield "SMORE" Project 321‐4346‐3638 750,000.00 (10,412.50) 739,587.50 739,587.50PO #14224 FFBH Motors, LLC Vehicle Acquisitions / Replacements 321‐4346‐3900 233,026.50 0.00 233,026.50 233,026.50 CIP Various Equipment Replacements 321‐4346‐3901 839,060.25 (543,038.03) 296,022.22 296,022.22 CIP Various Parking Lot Improvement 321‐4346‐3905 35,000.00 0.00 35,000.00 35,000.00 PO #14174 Eden, Joe Civic Center | PAC Restroom Improvements Project Design 321‐4346‐3922 6,000.00 0.00 6,000.00 CIP Various Civic Center ADA Upgrades 321‐4346‐3922 356,000.00 (14,365.00) 341,635.00 347,635.00 347,635.00
CIP Various Above Ground Fuel Tank 321‐4346‐3924 400,000.00 0.00 400,000.00 400,000.00PO #14210 Design West Engineering, Inc City Hall Generator Replacement Project Design Services 321‐4346‐3961 21,990.00 0.00 21,990.00 CIP Various Civic Center Repairs 321‐4346‐3961 1,513,010.00 (792,924.30) 720,085.70 742,075.70 742,075.70
City of Big Bear Lake
Carryover Appropriations from Fiscal Year 2023‐24
To Fiscal Year 2024‐25
Item 1.4Exhibit A
Reference Vendor Description Account Original Invoiced Remaining Carryover City of Big Bear Lake
Carryover Appropriations from Fiscal Year 2023‐24
To Fiscal Year 2024‐25
PO #14235 TNT General Builders Inc Installation of Site Fence at 42106 Big Bear Blvd 321‐4346‐3963 24,610.00 0.00 24,610.00 24,610.00 PO #14197 KOA Corporation Design Standard Decision Document for Castle Rock Trailhead P 321‐4346‐3990 19,800.00 (15,000.00) 4,800.00 PO #14229 Gibson Transportation Preparation of Traffic Control Plans prepared for Castle Rock Tr 321‐4346‐3990 5,625.00 0.00 5,625.00CIP Various Castle Rock Trailhead Imrovements 321‐4346‐3990 1,389,575.00 (101,415.63) 1,288,159.37 1,298,584.37 1,298,584.37
PO #14226 Bay City Equipment Industries, Inc Sanitation Infrastructure 321‐4555‐2240 187,071.74 0.00 187,071.74 187,071.74CIP Various System Master Plan and Mapping 321‐4555‐3980 450,000.00 0.00 450,000.00 450,000.00CIP Various Vehicle Replacements 321‐4555‐3992 65,000.00 0.00 65,000.00 65,000.00 Capital Projects Fund Carryover Appropriations 5,395,223.36 PO #14222 WGJ Enterprises, Inc. 2024 Citywide Line Striping Project 350‐4350‐3549 151,282.60 0.00 151,282.60 CIP Various Citywide Striping 350‐4350‐3549 319,913.70 (153,499.35) 15,131.75 166,414.35 166,414.35
CIP Various Drainage Master Plan 350‐4350‐3609 200,000.00 0.00 200,000.00 200,000.00 PO #14213 Merrell Johnson Engineering Core Drilling on Summit Blvd 350‐4350‐3620 19,400.00 (17,694.00) 1,706.00 CIP Various Street and Drainage Improvement 350‐4350‐3620 426,797.69 (278,503.69) 148,294.00 150,000.00 150,000.00
Street Improvements Fund Carryover Appropriations 516,414.35 Total Carryover Appropriations 5,979,071.02

MEETING
DATE: September 11, 2024
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Andrew Mellon, Community Development Manager
Nathan Castillo, Senior Planner
SUBJECT: Letter of Interest to Participate in the San Bernardino Regional Housing Trust

BACKGROUND & DISCUSSION
In 2021, in response to increasing concern around the region’s housing shortage, the City/County Managers Technical Advisory Committee (CCMTAC) of the San Bernardino Council of Governments (SBCOG) formed an Ad Hoc Committee on housing issues. This ad hoc committee is exploring the feasibility of implementing a housing trust fund for the San Bernardino region to improve coordination and access to funding on housing issues throughout the region. In March of 2022, the SBCOG Board of Directors received a presentation on a potential Housing Trust Framework and directed staff to work with the CCMTAC on creating and implementing a Housing Trust for the San Bernardino Region.

SBCOG has worked extensively with the CCMTAC and its Ad Hoc Committee since March of 2022 to create a framework to be used in the formation of the Housing Trust. Through the collaborative nature of the work, staff has developed a framework, structure, and pathway for the potential creation of a new JPA that will be its own separate legal entity, to be known as the San Bernardino Regional Housing Trust (Trust).

The SBRHT’s purpose and vision are “to attract significant funding and affordable housing development interest into the San Bernardino region.” The goals of the Trust are to:
• Attract affordable housing developers
• Increase/preserve the region’s affordable housing supply • Increase equitable access to community resources
• Provide financial relief for vulnerable and cost-burdened households • Protect against displacement, overcrowding, and poor housing conditions The intent of the Trust is to work toward these goals through the prioritized activities of the Trust, which could include efforts such as providing:
• Gap financing for housing development
• Land banking for member jurisdictions
• Local housing program funding and technical support
• Housing preservation or rehabilitation
• Funding for partner Non-Government Organizations
Item 1.5
• Housing and services for those experiencing homelessness As a part of the planning and preliminary research for this effort, staff has investigated potential funding opportunities that may include the pursuit of grant funding, establishment of revolving loan funds, or leveraging nonprofit partners. Staff sought out and was awarded $5 Million through Southern California Association of Governments (SCAG) and California Department of Housing and Community Development (HCD) to fund the first three years of programing and start-up costs for the Trust. It is worth noting that some of the programming priorities of the Trust would be prescriptive based upon the parameters of any future funding received.

It is the desire of the SBCOG and CCMTAC that the Housing Trust be self-sustained but for administrative costs, which will be funded by member contributions and potential donations. The implementation of programs would be reliant upon grant funding or revolving funds to ensure a consistent stream of dollars for the priority activities. Given the high priority being placed on housing issues across the State of California, there are ample funding opportunities available for housing that are currently being underutilized. The Housing Trust would be a mechanism by which the San Bernardino region can gain access to these funds and maximize leverage for housing funding.

All member agencies of SBCOG are invited to participate in the new JPA. SBCOG would manage the Housing Trust program for the benefit of the new JPA’s participating member jurisdictions, with the understanding that the member agencies would contribute toward the administrative costs.

Current estimates for administrative costs are approximately $315,000 per year, with considerations for annual escalations. As has been set by precedent with the programs and projects administered by SBCOG on behalf of its members, costs are generally split amongst jurisdictions on a population basis. Recognizing the vast population share difference between large and small jurisdictions in the region, staff is proposing a tiered approach with a built-in minimum and maximum membership fee structure to minimize gap in contributions by member agencies.

As of January 2024, SBCOG has received letters of intent to participate from twelve (12) of the twenty-four (24) cities within the County as well as the County of San Bernardino. The Cities that have declared their intent to participate include the Cities of Chino, Colton, Fontana, Montclair, Needles, Ontario, Rancho Cucamonga, Redlands, Rialto, Twentynine Palms, Yucaipa, and the Town of Yucca Valley.

Upon execution of a funding MOU between SBCOG and SCAG, SBCOG staff will initiate the process of establishing the JPA for the Housing Trust and begin working on the Administrative Plan. Until the JPA is established, the Housing Trust Ad Hoc Committee will continue to provide direction to staff related to this effort.

Submittal of a letter of interest does not compel an agency to participate. The letter provides SBCOG staff information for the purposes of creating the JPA as well as preparing project lists and priorities to be considered by the new Housing Trust Board. Confirmation of participation in the Housing Trust will be gained through the JPA process, which will ultimately require the approval of the City Council.

FISCAL IMPACT
There is no fiscal impact associated with the submission of a letter of interest for this initiative.

Once the appropriate JPA is formed, staff will analyze the fiscal impacts associated with the member contributions and return to the City Council as appropriate.

ENVIRONMENTAL CONSIDERATIONS
This action is not subject to the California Environmental Quality Act (CEQA) as it is not defined as a project pursuant to Section 15378 of the CEQA Implementing Guidelines.

CONSIDERATION OF STRATEGIC PRIORITIES
This action aligns with the City Council’s Strategic Priority No. 5 as it works to “preserve and protect the quality of life for the residents and businesses.”

RECOMMENDED ACTION
It is recommended that the City Council authorize the City Manager to submit a Letter of Interest to Participate in the San Bernardino Council of Governments’ San Bernardino Regional Housing Trust.

ATTACHMENT

1. Draft Letter of Interest
City of Big Bear Lake, California
39707 Big Bear Boulevard, PO Box 10000, Big Bear Lake, CA 92315 • (909) 866-5831 • www.citybigbearlake.com September 11, 2024
San Bernardino Council of Governments
Attn: Monique Arrellano, Chief of Council of Governments and Equity Programs 1170 West Third Street, 2nd Floor
San Bernardino, CA 92410
RE: Interest in Participating in San Bernardino Regional Housing Trust Ms. Arrellano,
The City of Big Bear Lake is interested in participating in the San Bernardino Regional Housing Trust (Trust) to be established by the San Bernardino Council of Governments (SBCOG). Through the Trust, the City of Big Bear Lake intends to further the goal of the Trust to attract significant funding and affordable housing development interest into the San Bernardino Region.

The City of Big Bear Lake anticipates that the SBCOG will administer the Trust and that each participating agency shall make annual contributions to support the administrative costs associated with the operation of the Trust. In return, the Trust will provide services and support to the Region and the member agencies to carry out the purpose of the Trust.

This letter of interest is not a commitment and we are providing our interest only to further the planning for the establishment of the Trust. Final commitment to join the Trust and the anticipated Joint Powers Authority will be subject to the approval of the Big Bear Lake City Council and may be subject to funding availability or other factors.

Should you have any questions related to the City of Big Bear Lake’s interest in this effort, please contact Andrew Mellon, Community Development Manager, at [email protected] or (909) 866-5831 x 194.

Sincerely,
Erik Sund
City Manager
Item 1.5
Attachment 1

MEETING
DATE: September 11, 2024
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Jason Watterson, Public Works Manager – Field Operations/Utilities SUBJECT: Approve a Purchase Order for Asphalt Material

BACKGROUND & DISCUSSION
The City of Big Bear Lake Public Works Department is responsible for the maintenance and operation of approximately 84 centerline miles of streets within the City. As a part of the City’s efforts to maintain and improve the streets, the annual Capital Improvement Program includes several projects focused on street maintenance: street rehabilitation, pothole repairs, crack sealing, slurry seal, and line striping.

As a part of this year’s street improvement efforts, staff has identified sections of roadway that are in need of asphalt work. The Public Works Department is capable of performing varying levels of street repair work from simple pothole patching, to repairing trenches, to paving roadways. Staff has identified approximately 45,000 square feet of asphalt to be removed and replaced to improve roadway conditions prior to the oncoming winter season. Staff will work with a local contractor to perform the demolition of whatever staff cannot manage in house. City Staff will then work to pave these portions of the roadway using the City’s existing asphalt paving equipment.

Staff’s planned efforts will require approximately 600 tons of hot mix asphalt. Staff solicited proposals from asphalt material providers that are located near to or have previously provided asphalt materials on the mountain. As asphalt is very temperature sensitive, the timing from the production plant to the job site is critical. A summary of the providers that were contacted by staff and their responsiveness is outlined below:

Vendor Location Price per Ton
Matich Corporation San Bernardino, CA $115.04
Holiday Rock San Bernardino, CA Nonresponsive
Vulcan Materials San Bernardino, CA Nonresponsive
Matich Corporation has previously provided asphalt material for many of the City’s street paving projects and staff is pleased with their product and service. Staff has coordinated their availability and they will be able to deliver the material in accordance with the City’s needs.

Staff has identified necessary work on sections of Brownie Lane, Clubview Drive, Crestwood Drive, and Snowcrest Drive. Demolition and preparation work is underway and crews are Item 1.6
preparing to pave the identified portions of the roadways during the weeks of September 16th and 23rd.

FISCAL IMPACT
The total cost for the purchase of 600 tons of hot mixed asphalt is $69,024. Funding is available within the adopted Fiscal Year 2024-25 Capital Improvement Program Budget in the amount of $100,000 for Annual Street Rehabilitation.

ENVIRONMENTAL CONSIDERATIONS
This project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301.c Existing Facilities as repair and maintenance of existing streets and highways.

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council's Strategic Priority Number 1 as it “supports and invests in sustainable infrastructure projects and programs”.

RECOMMENDED ACTION
It is recommended that the City Council approve a Purchase Order with Matich Corporation for hot mix asphalt in an amount not to exceed $69,024.

ATTACHMENT

None.

MEETING
DATE: September 11, 2024
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
SUBJECT: Notice of Completion for Citywide Street Sweeping Services

BACKGROUND & DISCUSSION
On March 13, 2024, the City Council awarded a contract to Sweeping Corp of America for the Citywide Street Sweeping Services. The scope of work under this contract is a one-time sweeping of the approximately 88-miles of City-maintained streets. The street was to be swept, from edge to edge, as many times as necessary to achieve the desired debris removal and improved appearance. Street sweeping is performed throughout the City, annually, to remove cinders and debris, improve aesthetics throughout the community, and contribute toward the City’s compliance efforts with the National Pollutant Discharge Elimination System (NPDES).

The work for this project, as performed by Sweeping Corp of America, has been completed to the satisfaction of City staff. At this time, it is appropriate for the City Council to accept the work as complete and direct the filing of a Notice of Completion.

FISCAL IMPACT
The total awarded contract to Sweeping Corp of America was $40,500. The work was completed for this value with no change orders or additional work. This effort was funded within the Fiscal Year 2023-24 Operating Budget within the Street Maintenance Section.

ENVIRONMENTAL CONSIDERATIONS
At the time of authorizing the contract, the City Council found that this effort is not subject to environmental review pursuant to the California Environmental Quality Act (CEQA).

CONSIDERATION OF STRATEGIC PRIORITIES
This recommended action aligns with Strategic Priority No. 1 to “support and invest in sustainable infrastructure projects and programs consistent with the needs of our community”.

RECOMMENDED ACTION
It is recommended that the City Council accept the work of Sweeping Corp of America as complete and authorize staff to file a Notice of Completion for the Citywide Street Sweeping Services.

ATTACHMENTS

1. Agenda Report for Award of Contract for Citywide Street Sweeping Services

2. Notice of Completion
Item 1.7

MEETING
DATE: March 13, 2024
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Jared Cheek, Public Works Manager – Capital Projects / Emergency Operations SUBJECT: Resolution Authorizing an Agreement with Sweeping Corp of America for Citywide Street Sweeping Services

BACKGROUND & DISCUSSION
The City of Big Bear Lake is responsible for the maintenance and operation of approximately 88 centerline miles of streets. A key maintenance activity of the Public Works Department is an annual street sweeping of City streetsto remove cinders and other debris remaining from the winter season. Annual street sweeping contributes to enhanced aesthetics throughout the community as well as compliance with the National Pollutant Discharge Elimination System (NPDES). Funding is included within the adopted Fiscal Year 2023-24 Budget for Annual Street Sweeping services.

Over the years, street sweeping services have been provided through a combination of both inhouse and contract services. The City owns and utilizes a street sweeper primarily for weekly street sweeping services in key parts of the City. For the annual, citywide effort, utilizing contracted services is more effective and efficient.

The scope of work for the proposed street sweeping contract is a one-time sweeping of the approximately 88-miles of City maintained streets. The scope indicates that the street is to be swept, from edge to edge, as many times as necessary to achieve the specified debris removal and improved appearance. Staff prepared a Request for Proposals (RFP) for these services that outlined the desired scope of work as well as the project requirements. On March 6, 2024, the City received two (2) proposals with the following results:

Proposer Location Total Bid Price
Sweeping Corp of America Fontana, CA $40,500.00
Bear Valley Paving Big Bear Lake, CA $49,125.00
Staff has reviewed the background of Sweeping Corp of America which includes extensive municipal experience as they operate seventy (70) branches nationwide that indicate to have served over 600 municipalities. The contract is proposed to be managed from their Fontana, CA branch and they provided relevant references of experience including the Cities of Buena Park, Fontana, and Ontario. Staff contacted the provided references and received satisfactory feedback as to their performance on these contracts. Additionally, the project manager from Sweeping Corp of America previously worked on a street sweeping assignment here in Big Bear Lake several years Item 1.7
Attachment 1
back when the work was performed by a different provider and is familiar with the nature of working in our community. Based upon the proposal received and staff’s review of the background, staff is recommending Sweeping Corp of America for this project.

Upon the award of contract, staff will coordinate the execution of the contract documents. Work is anticipated to commence in Apil 2024; however, the exact schedule will be based upon the clearing of winter weather as well as the melting of accumulated snow along the streets. Once the work begins, it will be completed within thirty (30) days.

FISCAL IMPACT
Funding for these services is available within the adopted Fiscal Year 2023-24 Operating Budget within the Street Maintenance Section.

ENVIRONMENTAL CONSIDERATIONS
These services do not constitute a project pursuant to the definitions within the California Environmental Quality Act (CEQA) and, therefore, no environmental review is required.

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priority No. 1 as it “supports and invests in sustainable infrastructure projects and programs”.

RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Authorizing an Agreement with Sweeping Corp of America for Citywide Street Sweeping Services.

ATTACHMENT

1. Resolution No. 2024-XX
RESOLUTION NO. 2024-XX

RESOLUTION AUTHORIZING AN AGREEMENT WITH SWEEPING CORP

OF AMERICA FOR CITYWIDE STREET SWEEPING SERVICES
WHEREAS, the Public Works Department is responsible for the maintenance of the City’s roadway network which consists of approximately eighty-eight (88) centerline miles of streets; and,
WHEREAS, a key maintenance activity is annual street sweeping which sweeps the entire width and length of all City-owned streets once per year which supports the overall appearance of the City and also contributes to the City’s compliance with the National Pollutant Discharge Elimination System (NPDES) requirements related to stormwater; WHEREAS, funding is included in the Fiscal Year 2023-24 Annual Budget, within the Street Maintenance section, to support the Citywide street sweeping program; and, WHEREAS, staff developed and circulated a Request for Proposal that outlined the scope of services and requirements for this effort and on March 6, 2024, the City received two (2) proposals; and,
WHEREAS, both proposers demonstrated experience with street sweeping services and the lowest cost proposal was that of Sweeping Corp of America (Fontana, CA) with a lump sum cost of $40,500; and,
WHEREAS, Sweeping Corp of America is experienced in providing municipal street sweeping services as they operate 70 branches nationwide and indicate that they have served more than 600 municipalities; and,
WHEREAS, this contract will be managed from their Fontana, CA branch and they provided references of similar contracts from the Cities of Buena Park, Fontana, and Ontario; and, WHEREAS, staff has contacted these references and received satisfactory feedback as to their performance of these contracts; and,
WHEREAS, based upon the proposal received and their investigation of the contractor’s background and experience, staff is recommending an award of this contract to Sweeping Corp of America.

NOW, THEREFORE, BE IT RESOLVED by the City Council that:

1. An agreement is authorized with Sweeping Corp of America for Citywide Street Sweeping Services in the amount of $40,500 and the City Manager is authorized to execute all necessary documents in a form approved by the City Attorney.

PASSED, APPROVED AND ADOPTED this 13th day of March, 2024.

Perri Melnick, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is four; that the foregoing resolution, being Resolution No. 2024-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 13th day of March, 2024 and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk
RECORDING REQUESTED BY:

City of Big Bear Lake
WHEN RECORDED, PLEASE MAIL TO:

City of Big Bear Lake
City Clerk
PO Box 10000
Big Bear Lake, CA 92315
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:

The undersigned is OWNER or agent of the OWNER of the interest or estate state below in the property hereinafter described:

The FULL NAME of the OWNER is: CITY OF BIG BEAR LAKE
The FULL ADDRESS OF THE owner is: 39707 BIG BEAR BOULEVARD, PO BOX 10000, BIG BEAR LAKE, CA 92315
The NATURE of the INTEREST or ESTATE of the undersigned is: agent of the owner that constructed the improvements.

The full name(s) and address(es) of all persons, if any, who hold such interest or estate with the undersigned as joint tenants or as tenants in common are:

NAME(S) ADDRESS(ES)
The full name(s) and address(es) of the successor(s) in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to:

NAME(S) ADDRESS(ES)
A work of improvement on the property hereinafter described was completed on: July 15, 2024 The work of improvement completed is described as follows: Citywide Street Sweeping Services The NAME OF THE ORIGINAL CONTRACTORS, if any, for such work of improvement is: Sweeping Corp of America The street address of said property is: Various City Streets, Big Bear Lake, CA 92315 The property on which said work of improvement was completed is in the City of Big Bear Lake, County of San Bernardino, State of California.

Dated: 09/11/2024
Sean Sullivan, Public Works Department, City of Big Bear Lake

VERIFICATION
I, Sean Sullivan, am the Assistant City Manager, the declarant of the foregoing Notice of Completion. I certify (or declare) under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Executed on 09/11/2024 at Big Bear Lake, CA.

Sean Sullivan, Public Works Department, City of Big Bear Lake Item 1.7
Attachment 2

PUBLIC HEARING REPORTS

MEETING
DATE: September 11, 2024
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Andrew Mellon, Community Development Manager
Nathan Castillo, Senior Planner
SUBJECT: Ordinance Approving Development Code Amendment 2023-068 to Remove Future Certain Commercial Land Uses and Limit Development of Single-Family Detached Dwelling Units in the R-3 (Multiple Family) Zone District Citywide

BACKGROUND & DISCUSSION
In October 2022, the California Department of Housing and Community Development certified the City of Big Bear Lake’s adopted Housing Element. In the time since, staff has worked toward the implementation of the goals and policies included within the adopted Housing Element. One of the key policies within the plan is to “ensure availability of adequate land capacity to allow for different densities suitable for a variety of types of housing for all income levels, including rental housing and manufactured housing” (Policy H1.1). Under Program H1-B of the Housing Element, the City committed to “protect the R-3 zone from incompatible land uses and to encourage the development of multiple family housing.” Incompatible land uses to the R-3 Multiple-Family Zone include any commercial land use that could otherwise be developed as a Multiple-Family Development. This proposed action is a result of the development and outreach processes associated with the preparation of the 2021-2029 Certified Housing Element.

With a focus on allowable land uses, staff conducted a study session with the Planning Commission on June 7, 2023 to discuss appropriate R-3 land uses in support of Program H1-B.

Specifically, the Planning Commission considered eliminating single-family uses and commercial uses from the R-3 zone. At the conclusion of the study session, the Commissioners provided direction to remove all future commercial developments (i.e. commercial lodging, extended stay lodging, fraternal organizations/clubs, and museums) from the R-3 Zone. In addition, the Commission sought to allow single family development only on smaller lots within the R-3 zone.

On August 16, 2023, at a duly noticed Public Hearing and prior to any staff presentation regarding DCA 2023-068, the Planning Commission discussed the desire for increased notification to all R3 property owners of parcels of 7,200 square feet or greater. After this discussion, the Commission voted to continue the public hearing to the October 18, Planning Commission meeting with direction to staff to consider additional property owner notification.

At the October 18, 2023 Planning Commission Meeting, staff presented the proposed development code amendment based on the Commission’s discussion and direction at the June 7th study session.

Item 2.1
All commercial land uses were recommended for removal from the R-3 Zone and, with respect to single family development, staff determined that a single family residence may be constructed on any R-3 Zoned lot less than 7,200 square feet. This determination is based upon Development Code Section 17.25.030.D which requires a minimum lot size of 7,200 square feet for any multiple family development to occur.

The Planning Commission, based on staff’s presentation, recommended the following amendments to Table 17.25.030.A of the Development Code. Proposed changes are shown in red, and underlined for added language, and strikethrough for deleted text, as follows:

Table 17.25.030.A

PRINCIPAL USES PERMITTED IN RESIDENTIAL ZONES
Zone District R-L R-1 R-3 R-4
Residential Uses:

Single-family detached dwelling unit on one lot. P P P — Single-family detached dwelling unit on lots less
than 7,200 square feet in size P
Other Principal Uses:

Commercial lodging facilities (hotels, motels,
lodges, time-share units, bed and breakfast
establishments with 6 or more guest rooms),
provided that density of guest units does not exceed
12 per acre
— — CUP2 —
Extended stay lodging — — CUP —
Fraternal organizations, lodges, and private clubs — — CUP2 — Museums CUP CUP CUP —
The Planning Commission recommended that staff present the proposed Development Code Amendment, with the above outlined changes, to the City Council for approval. Additionally, the Planning Commission requested that City Council consider “actual notice” to all R-3 property owners prior to the consideration of this item. The Planning Commission’s request to consider actual notice is that the City provide an individual, mailed notice to all land owners of R-3 properties within the City to advise of this proposed change. In accordance with Big Bear Lake Municipal Code (BBLMC) 17.03.030, the City’s public notification process for items such as Development Code Amendments, is to place advertisement within the Grizzly Newspaper (legally adjudicated newspaper ) as specified within the BBLMC Section 17.03.030.

17.03.030.A.6 A one-eighth page display advertisement in a newspaper of general circulation within the city may be substituted for individual property owner notice, whenever the individual notice would require notification of one thousand (1,000) or more property owners.

All prior meetings, hearings, and actions of the Planning Commission have been noticed in accordance with these procedures since the adoption the Development Code in 2003. The recommendation to implement actual notice would exceed the legally required notification procedure and be inconsistent with the historic application of these procedures and could create issues for future notification procedures.

REQUIRED FINDINGS
Affirmation of the required findings, as provided under section 17.03.200.F of Title 17, can be made in support of the proposed Development Code Amendment, as follows:

1. The proposed Development Code amendment conforms with the goals, objectives and policies of the general plan. Specifically, the proposed amendments would modify Table

17.25.030.A (Principal Uses Permitted in Residential Zones) of the Development Code with the intent to eliminate “commercial lodging facilities”, “extended stay lodging”, “fraternal organizations, lodges, and private clubs”, and “museums” from the R-3 zone district. In addition, “Single-family detached dwelling units” in the R-3 zone district are permitted only lots less than 7,200 square feet in size. The proposed amendment will not result in any change to the built-out environment as envisions by the General Plan or Development Code. As such, the proposed amendment can be found in conformance with the general plan.

2. The proposed Development Code amendment is necessary to implement the general plan and to provide for public safety convenience and/or general welfare, because the amendment implements Program H1-B of the City’s adopted Housing Element. As such, the proposed amendment is a step in furthering efforts to better implement the current approved Housing Element in the general plan.

3. The proposed Development Code amendment conforms with the intent of the Development Code and is consistent with all other related provisions thereof, because the proposed amendment supports future development of multifamily housing within the R-3 Multiple Family zone district, and the recommended threshold of 7,200 square feet for single-family development is consistent with section 17.25.030.D of the Development Code.

4. The proposed Development Code amendment is reasonable and beneficial at this time, because the proposed amendment will encourage and support development of needed and desired multifamily housing within the R-3 Multiple Family zone district.

FISCAL IMPACT
There are no fiscal impacts associated with the adoption of the recommended ordinance.

CONSIDERATION OF STRATEGIC PRIORITIES
This project aligns with Strategic Priority Goal No 5, to “preserve and protect the quality of life for the residents and the businesses, while maintaining a balance with the environment to foster a sustainable economic base.”

ENVIRONMENTAL DETERMINATION
The requested action is not considered a “project” under Public Resources Code Section 21065, and is exempt from the California Environmental Quality Act Guidelines pursuant to Section 15061(b)(3), the “common sense exemption.” This section states “where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.”

RECOMMENDED ACTION
It is recommended that the City Council conduct a public hearing to hear any and all testimony, read the title, waive further reading and introduce an ordinance entitled: An Ordinance of the City Council of the City of Big Bear Lake Approving Development Code Amendment 2023-068 to Remove Future Certain Commercial Land Uses and Limit Development of Single-Family Detached Dwelling Units in the R-3 (Multiple Family) Zone District Citywide, and Finding these Amendments Exempt from the California Environmental Quality Act.

ATTACHMENTS

1. Ordinance No. 2024-XXX and Exhibit A Recommended text changes, shown in redline

2. Planning Commission staff report, dated October 18, 2023 (without attachments) ORDINANCE NO. 2024-XXX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BIG BEAR LAKE APPROVING DEVELOPMENT CODE AMENDMENT 2023-068 TO

REMOVE FUTURE CERTAIN COMMERCIAL LAND USES AND LIMIT

DEVELOPMENT OF SINGLE-FAMILY DETACHED DWELLING UNITS
IN THE R-3 (MULTIPLE FAMILY) ZONE DISTRICT CITYWIDE, AND

FINDING THESE AMENDMENTS EXEMPT FROM THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT
WHEREAS, on October 10, 2022, the State Housing and Community Development Department certified the City of Big Bear Lake’s adopted Housing Element City Council, thereby allowing staff to work towards implementing the adopted Housing Element policies and programs; and WHEREAS, the Planning Commission of the City of Big Bear Lake considered Development Code Amendment 2023-068 filed by the City of Big Bear Lake, to address Program H1-B of the Housing Element by evaluating land uses within the R-3 (Multiple Family) zone district; and WHEREAS, pursuant to Sections 65800 and 65850 of the California Government Code, the City may adopt ordinances to regulate the use of buildings, structures, and land as between industry, business, residences, and open space, and other purposes; to regulate the location, height, bulk, number of stories and size of buildings and structures, the size and use of lots, yards, courts and other open spaces, the percentage of a lot which may be occupied by a building or structure, and the intensity of land use; and to establish requirements for off-street parking, in compliance with the California Government Code. The City has adopted such an ordinance, referred to as the Development Code, adopted by Ordinance No. 2003-333, on September 8, 2003, and codified in the Municipal Code as Chapter 17; and
WHEREAS, section 17.03.200 of the Development Code includes provisions for amendments to the Development Code; and
WHEREAS, on June 7, 2023, staff conducted a study session with the Planning Commission at a duly noticed public hearing to discuss appropriate R-3 land uses in support of Program H1-B; and WHEREAS, on August 16, 2023, the Planning Commission conducted a duly noticed public hearing and by majority vote, the Application was continued to a regular meeting on October 18, 2023; and
WHEREAS, on October 18, 2023, the Planning Commission conducted a duly noticed public hearing on the Application. The Commission recommended City Council approval and consideration of “actual notice” to R-3 property owners; and
Item 2.1
Attachment 1
WHEREAS, the Application is not subject to the California Environmental Quality Act (CEQA) because it is covered by the “common sense” rule expressed in section 15061(b)(3) of the State CEQA Guidelines that CEQA applies only to projects, which have the potential for causing a significant effect on the environment. The recommended amendments involve minor text changes only. None of the proposed amendments would directly result in any physical development, nor will the proposed amendments result in any change to the built-out environment as envisioned by the General Plan or Development Code. Therefore, the proposed Development Code Amendments are not a “project” under Public Resources Code section 21065, and, in the alternative, are exempt from the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15061(b)(3), the “common sense exemption,” where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment; and WHEREAS, on August 29, 2024, a 1/8-page display advertisement noticing the public hearing in lieu of individual property owner notice, as allowed by State law, was published in The Grizzly newspaper; and
WHEREAS, on September 11, 2024, the City Council conducted a duly noticed public hearing, and received and considered all written and oral evidence related to the Application; and WHEREAS, the City Council, after due study, deliberation and public hearing, took action to recommend approval of the Application in accordance with the General Plan goals and policies, the Development Code; and
WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred.

NOW, THEREFORE, the City Council of the City of Big Bear Lake does ordain as follows:

Section 1. The City Council hereby specifically finds that all of the facts set forth in the above recitals of this ordinance, are true and correct and are incorporated herein.

Section 2. The City Council hereby finds that the Application is not a “project” under Public Resources Code section 21065, and, in the alternative, are exempt from the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15061(b)(3), the “common sense exemption,” where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment; and
Section 3. Based on the evidence for the Application presented to the City Council during the September 11, 2024, public hearing, including public testimony and written and oral staff reports, the City Council specifically finds, pursuant to §17.03.200, et.al that the following circumstances exist:

1. The proposed Development Code amendment conforms with the goals, objectives and policies of the general plan, in that the proposed amendments would modify Table

17.25.030.A (Principal Uses Permitted in Residential Zones) of the Development Code with the intent to eliminate “commercial lodging facilities”, “extended stay lodging”, “fraternal organizations, lodges, and private clubs”, and “museums” from the R-3 zone district. In addition, “Single-family detached dwelling units” in the R-3 zone district are permitted only lots less than 7,200 square feet in size. The proposed amendment will not result in any change to the built-out environment as envisions by the General Plan or Development Code. As such, the proposed amendment can be found in conformance with the general plan.

2. The proposed Development Code amendment is necessary to implement the general plan and to provide for public safety convenience and/or general welfare, in that the amendment implements Program H1-B of the City’s adopted Housing Element. As such, the proposed amendment is a step in furthering efforts to better implement the current Housing Element in the City’s general plan.

3. The proposed Development Code amendment conforms with the intent of the Development Code and is consistent with all other related provisions thereof.

4. The proposed Development Code amendment is reasonable and beneficial at this time, in that the proposed amendment will encourage and support development of needed and desired multifamily housing within the R-3 Multiple Family zone district.

Section 4. Based on the findings and conclusions as set forth in Sections 1, 2, and 3, above, the City Council hereby approves Development Code Amendment 2023-068 finding the amendment exempt from the California Environmental Quality Act and adopting an Ordinance amending Development Code Section 17.25.030 as shown in attached Exhibit A.

Section 5. The City Clerk shall certify the passage of this Ordinance and shall cause the same to be entered in the book of original ordinances of said City; shall make a minute passage and adoption thereof in the records of the meeting at which time the same is passed and adopted; and shall, within fifteen (15) days following the passage of this Ordinance, the Ordinance, or a summary thereof, along with the names of the City Council members voting for and against the Ordinance, shall be posted in at least three (3) public places in the City in lieu of publication unless publication is requested by the City Council or otherwise required by law.

Section 6. The Ordinance shall become effective 30 days after its adoption.

PASSED, APPROVED AND ADOPTED this 9th day of October, 2024.

Perri Melnick, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )

COUNTY OF SAN BERNARDINO )

CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is four; that the foregoing Ordinance No. 2024- xxx is a full, true and correct original of Ordinance No. 2024-xxx of the City of Big Bear Lake entitled:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BIG BEAR LAKE APPROVING DEVELOPMENT CODE AMENDMENT 2023-068 TO

REMOVE FUTURE CERTAIN COMMERCIAL LAND USES AND LIMIT

DEVELOPMENT OF SINGLE-FAMILY DETACHED DWELLING UNITS
IN THE R-3 (MULTIPLE FAMILY) ZONE DISTRICT CITYWIDE, AND

FINDING THESE AMENDMENTS EXEMPT FROM THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT
was duly passed and adopted by the said City Council, approved and signed by the Mayor of said City, and attested by the Clerk of Said City, all at a regular meeting of the said Council on the 9th day of October 2024, and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

I do hereby further certify that pursuant to the provisions of Section 36933 of the Government Code of the State of California that the foregoing Ordinance No. 2024-xxx was duly and regularly published according to law and the order of the City Council and circulated within the said City.

Erica Stephenson, City Clerk

EXHIBIT A

AMENDMENT TO
DEVELOPMENT CODE TABLE 17.25.030A

PRINCIPAL USES PERMITTED IN RESIDENTIAL ZONES
Development Code Section 17.25.030 is hereby amended to read as follows:

Table 17.25.030.A

PRINCIPAL USES PERMITTED IN RESIDENTIAL ZONES
Zone District R-L R-1 R-3 R-4
Residential Uses:

Single-family detached dwelling unit on one lot. P P P — Single-family detached dwelling unit on lots less than
7,200 square feet in size P
Other Principal Uses:

Commercial lodging facilities (hotels, motels, lodges,
time-share units, bed and breakfast establishments
with 6 or more guest rooms), provided that density of
guest units does not exceed 12 per acre
— — CUP2 —
Extended stay lodging — — CUP —
Fraternal organizations, lodges, and private clubs — — CUP2 — Museums CUP CUP CUP —
Item 2.1
Exhibit A
Community & Economic Development Department
39707 Big Bear Boulevard, PO Box 10000, Big Bear Lake, CA 92315 • (909) 866-5831 • www.citybigbearlake.com DATE: October 18, 2023
TO: Planning Commission
FROM: Sue O’Strander, AICP, Director of Community & Economic Development SUBJECT: Development Code Amendment (DCA) 2023-068, R-3 Zone District Land Uses LOCATION: citywide

RECOMMENDED ACTION(S)
Staff has analyzed the proposed project, including the appropriate environmental assessment, and recommends that the Planning Commission:

1. Receive the staff presentation;

2. Open a public hearing; and

3. Adopt a resolution determining the project categorically exempt from the California Environmental Quality Act (CEQA) and recommending City Council approval of DCA 2023- 068 based on certain findings.

PROJECT DESCRIPTION
Development Code Amendment (DCA) 2023-068 proposes to remove future development of certain commercial land uses in the R-3 (Multiple Family) zone district citywide. Specifically, amendments to the Development Code (Title 17 of the Municipal Code) would include Table

17.25.030.A (Principal Uses Permitted in Residential Zones) where “Commercial lodging facilities”, “Extended stay lodging”, “Fraternal organizations” and “Museums” would be removed as conditionally permitted uses in the R-3 zone district. Also, “Single-family detached dwelling unit on one lot” would be amended to allow such residential use on lots less than 7,200 square feet in size.

This project was advertised to include a 3,630 square foot threshold for single family units.

However, after the public notice was posted, it became apparent that without changing the R-3 density allowances and a comprehensive environmental analysis, the threshold is limited to 7,200 square feet. This DCA was originally scheduled for Planning Commission consideration on August 16, 2023, and at that time, was continued by Commission majority to October 18, 2023.

PLANNING COMMISSION AUTHORITY
In accordance with section 17.03.200.D of the Development Code, the Planning Commission shall conduct a public hearing and render a recommendation to the City Council.

Item 2.1
Attachment 2
Development Code Amendment DCA 2023-068
Planning Commission Date: October 18, 2023

BACKGROUND
In accordance with Development Code Section 17.03.2060, the Development Code may be amended when deemed necessary or appropriate to protect health, safety and welfare or to implement the policies of the general plan.

When the General Plan was adopted, almost 25 years ago, the community expectations were focused on promoting tourism. As such, the land use tables reflected this sentiment with the inclusion of several allowed and conditionally allowed uses.

On June 7, 2023, the Planning Commission conducted a study session to consider certain land uses identified in the R-3 Multiple Family zone district. Staff initiated the study session to implement expectations under Program H1-B (Variety of Housing) of the City’s adopted 2021- 2029 Housing Element. Other components of that program have already been completed (i.e. creating a new R-4 zone district) and others such as density changes, are more appropriate in conjunction with the general plan process and will occur at a later date. At this time, the Commission is requested to focus on the underlined program language for this current effort:

GOAL H1 PROVIDE ADEQUATE SITES TO ACCOMMODATE PROJECTED HOUSING NEEDS.

Policy H1.1 Ensure availability of adequate land capacity to allow for different densities suitable for a variety of types of housing for all income levels, including rental housing and manufactured housing.

Program H1-B Variety of Housing
The City of Big Bear Lake recognizes that increased density in multi-family zones produces housing that is affordable to a variety of income groups and commits to the following program actions:

The City will evaluate a minimum and maximum density increase to the R-3 zone in order to protect the R-3 zone from incompatible land uses and to encourage the development of multiple family housing. The City will review and revise, as appropriate, the Land Use Element and Development Code to support a variety of housing and establish density minimums or increases.

The City will concurrently amend the Workforce Housing Sites and amend the Land Use Element of the General Plan to create a High Density Multiple Family Residential land use designation and corresponding R-4 Multiple Family Residential zone. The R4 zone will remove the 2-acre minimum lot size for these sites and will create a density range of 20 units/acre minimum and 24 units/acre maximum (which may be increased with affordable housing density bonuses).

Development Code Amendment DCA 2023-068
Planning Commission Date: October 18, 2023

PROPOSED AMENDMENTS
At the June study session, the Planning Commission supported removal of several commercial land uses identified in Table 17.25.030.A (Principal Uses Permitted in Residential Zones). These include commercial lodging facilities, extended stay lodging, fraternal organizations, lodges, private clubs, and museums.

With regard to single-family land uses, the Planning Commissioners recognized that many smallsize lots exist in the R-3 zone district, which may not be sized to accommodate anything but a single-family home. Staff indicated that additional research would be needed to confirm an appropriate threshold or cutoff lot size. The Commission supported single-family uses on smaller lots, but not on larger lots so as to encourage desired multifamily development.

Utilizing the Residential Land Inventory (Appendix B) of the 2013-2021 Housing Element, staff determined there are about 1,046 individual lots designated lots in the R-3 zone district. Under the current minimum density of 12 dwelling units per acre, at least 3,630 square feet would be required for each unit. (This was calculated using 43,560 SF ÷ 12 = 3,630 SF per unit). By limiting single-family homes to lots smaller than 3,630 square feet, the potential build-out of the R-3 zone district would be increased by at least 794 units (or 43%).

While the project was advertised with the 3,630 square foot threshold for single-family uses, staff was not able to support reducing the lot size without an additional effort to change/increase the density and prepare a more comprehensive environmental analysis. Currently, the Development Code (§17.25.030.D) states “The minimum lot size on which multiple family dwellings may be established is seven thousand two hundred (7,200) square feet.” Therefore, at this time, staff proposes a threshold of less than 7,200 square feet to align with the current Code language.

Proposed changes to the Development Code are shown in red, and underline for added language, and strikethrough for deleted text, as follows:

Table 17.25.030.A

PRINCIPAL USES PERMITTED IN RESIDENTIAL ZONES
Zone District R-L R-1 R-3 R-4
Residential Uses:

Single-family detached dwelling unit on one lot. P P P — Single-family detached dwelling unit on lots less than
7,200 square feet in size P
Other Principal Uses:

Commercial lodging facilities (hotels, motels, lodges,
time-share units, bed and breakfast establishments with 6 or more guest rooms), provided that density of guest
units does not exceed 12 per acre
— — CUP2 —
Extended stay lodging — — CUP —
Fraternal organizations, lodges, and private clubs — — CUP2 — Museums CUP CUP CUP —
Development Code Amendment DCA 2023-068
Planning Commission Date: October 18, 2023

When land uses are removed from the table, these developed land uses will be deemed “legal nonconforming” if the necessary permits were obtained or if the use was in compliance with the codes and ordinances in existence at the time of establishments. For example, if “commercial lodge” is removed from the residential land use table, legally existing lodges may continue operations in accordance to the codes/ordinances that they were established under. However, they will not be able to expand or rebuild. In addition, any new such facilities would not be permitted in the R-3 zone.

ANALYSIS
General Plan Consistency
POLICY # SUMMARY OR INTENT CONSISTENCY ANALYSIS
H1-B
Ensure a variety of housing options in
the City. Specifically, protect the R-3
zone from incompatible land uses and
encourage development of multiple
family housing.

The amendment removes conflicting land uses to
encourage multifamily development in the multiplefamily R-3 zone district.

L 3.3
Maintain the integrity, safety and
attractiveness of residential
neighborhoods by pursuing compliance
with applicable codes and ordinance to
ensure maintenance of residential
areas.

Eliminating development of future commercial uses in the residential zone maintains the quality of life in the
residential districts. This, in turn, supports the intent of this policy.

Development Code Conformance
In accordance with section 17.03.200.D of Title 17 of the Municipal Code, the Planning Commission must conduct a public hearing to consider an amendment to the Development Code.

The Commission must determine whether the proposed amendment is consistent with all required findings and provide a recommendation to the City Council.

FINDINGS
Pursuant to Development Code Section 17.03.200, pertaining to development code amendments, the Planning Commission must determine the merits of the proposed project.

Based on the previous analysis and evaluation, the required findings can be supported:

1. The proposed Development Code amendment conforms with the goals, objectives and policies of the general plan;

2. The proposed Development Code amendment is necessary to implement the general plan and to provide for public safety convenience and/or general welfare; Development Code Amendment DCA 2023-068
Planning Commission Date: October 18, 2023

3. The proposed Development Code amendment conforms with the intent of the Development Code and is consistent with all other related provisions thereof; and

4. The proposed Development Code amendment is reasonable and beneficial at this time.

Therefore, staff supports consideration by the Planning Commission to approve the request with the recommended conditions included in the attached resolution.

ENVIRONMENTAL ASSESSMENT
The requested action is not considered a “project” under Public Resources Code Section 21065, and is exempt from the California Environmental Quality Act Guidelines pursuant to Section 15061(b)(3), the “common sense exemption.” This section states “where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.”

PUBLIC OUTREACH & INPUT
On August 3, 2023, notice of pending action on the proposed project in the form of a display ad was published in The Grizzly newspaper and posted as required by the Development Code (§17.03.030). In addition, the notices and Planning Commission public hearing packets are available through the City's webpage in advance of the meeting. As of the date of writing of this report, staff has not received any public correspondence on this matter.

As stated above, the single-family threshold was changed from the original advertisement of 3,630 square feet to 7,200 square feet. Since the new threshold provides more latitude than advertised, this is not considered to be conflicting.

APPEAL PROCEDURE
The Planning Commission’s action is not final, but rather a recommendation to the City Council.

As such, there is no appeal procedure and the matter will be scheduled before the City Council at a later date.

RECOMMENDED MOTION
Should the Planning Commission wish to approve the proposed project, the following motion is recommended:
“I move to adopt Resolution No. PC2023-XX recommending that the City Council adopt Development Code Amendment 2023-68 and finding the request categorically exempt from the California Environmental Quality Act, subject to certain findings and conditions.”
Attachments:

1. Recommended Resolution

DISCUSSION/ACTION

ITEM REPORTS

MEETING
DATE: September 11, 2024
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Jason Watterson, Public Works Manager – Field Operations/Utilities SUBJECT: Authorize Rental Agreements, Purchase Orders, and On-Call Agreements Related to Snow Removal Operations for the 2024-25 Winter Season

BACKGROUND & DISCUSSION
The City of Big Bear Lake implements snow and ice clearing and removal, as conditions require, with the objective of meeting three (3) basic components of community safety and welfare:

1. Maintain access to and for emergency services

2. Provide reasonably safe driving conditions throughout the winter months

3. Maintain access to businesses and services
For the purposes of snow and ice management, the City is split into eleven (11) snow districts that are sized to have one full pass of snow clearing completed, in each district, within one (1) shift.

For operational planning, City staff is responsible for street plowing and berm reduction activities in four (4) of the districts. Big Bear Mountain Resorts is responsible for one district and the remaining six (6) districts are managed utilizing on-call contractors. City staff completes the snow management activities using a combination of owned and rented equipment.

Rental Equipment
The City owns a few pieces of equipment that are used in support of winter operations, namely a motor grader, backhoes and loaders, crew trucks and all accessories for the equipment, including plows, blades and tire chains. To meet the necessary scale of the City’s responsibilities, rental equipment is required to supplement the City’s owned equipment. The City’s required rental equipment includes loaders, dump trucks, backhoes, and skid steers. This equipment is utilized in various facets of snow and ice management such as clearing roadways, removing snow from sidewalks, and trucking snow from certain areas for storage. In addition, the City rents a number of changeable message boards (CMS) for the purposes of communicating to the community the existence of snow conditions.

For the purposes of obtaining the rental equipment, staff works through United Rentals (Perris, CA) and Volvo Construction Equipment and Services (Corona, CA) as they are the awarded vendors for these services through Sourcewell. Sourcewell is a purchasing collective utilized by governmental entities that provides for competitively bid contracts for a large variety of products and services and extends those terms to public entities. United Rentals (Contract #091615-URI) Item 3.1
and Volvo Construction Equipment and Services (Contract #032119-VCE) have current awarded contracts through Sourcewell for these rental services and the use of Sourcewell is consistent with the City’s purchasing policy. For the changeable message signs (CMS), staff contacted ROW Traffic Safety, Inc. for the rentals as ROW is the only known rental agency that will allow remote access to the CMS equipment, which is a critical feature for winter usage. The remote access allows all signs to be controlled from anywhere which enables a quick change or update of messaging and information, minimizing field time and exposure during winter conditions.

A summary of the necessary rental equipment and the associated costs are outlined below.

Equipment Rental
Company
Quantity Monthly
Rate (each)
Months Total
Volvo L110/L120 Volvo 7 $ 6,690 5 $ 234,150
Dump Truck 10yd United Rentals 3 $ 5,937 5 $ 89,055
Backhoe United Rentals 6 $ 3,279 5 $ 98,370
Skid Steer United Rentals 1 $ 2,998 5 $ 14,990
Changeable Message
Sign (CMS)
ROW Traffic
Safety, Inc.
6 $ 1,100 5 $ 33,000
Total $ 469,565
The costs associated with the above equipment include all rental fees, sales tax, and roundtrip transportation to Big Bear Lake. The terms of the rental agreements are on a month to month basis meaning that staff can reduce or increase the deployment of equipment as necessary based upon weather conditions and the City is billed only for the actual time that the equipment is actively being rented. Executing these agreements now will allow staff to coordinate the delivery of this equipment so that it is in place beginning November 1, allowing sufficient time for it to be prepared for the season. The rental agreements are planned for the months of November, December, January, February, and March. Staff is requesting a contingency approval of 20% should the weather conditions dictate that this equipment be kept on rental into April. Should the equipment be kept into April, the rental rates may transition to weekly or daily rates to best meet the needs of the City.

Equipment Accessories
As the rented equipment is general construction equipment, the City is responsible for outfitting the equipment for winter usage. The City maintains an inventory of the necessary accessories to support these pieces of rental equipment, most notably cutting edges and tire chains. While these items have a useful life of several years, depending upon the conditions and their usage, staff works to cycle our inventory of supplies annually. As such, staff is requesting purchase orders for tire chains and cutting edges.

The City has historically utilized tire traction chains manufactured by Pewag Traction Chain, Inc. (Pewag) as they are regarded as the industry standard for snow traction chains for these heavy equipment applications. Staff continues to be pleased with their quality and performance and has become proficient in maintaining and repairing them to extend their useful life. Big Bear Traction (Big Bear Lake, CA) is the authorized local distributor for Pewag chains, making them a sole source to furnish the desired equipment. Staff is requesting a purchase order with Big Bear Traction in the amount of $80,000 to procure the necessary chains.

Cutting edges are the equipment that attach to loader blades that make contact with the roadways to cut and push snow. As such, these items are designed to wear with time and usage. These cutting edges are custom made by Cutting Edge Supply (Colton, CA) to be compatible with the City’s equipment fleet. Staff is requesting a purchase order with Cutting Edge Supply in the amount of $40,000 for the purchase of replacement cutting edges.

On-Call Snow Removal Agreements
Local contractors are responsible for the snow removal activities within six (6) of the City’s eleven (11) snow districts utilizing on-call agreements. Under these agreements, the contractor submits a fee schedule inclusive of all costs associated with labor, at prevailing wages, and all equipment and materials required to complete the necessary snow and ice clearing and removal. The contractors will be compensated, according to the fee schedule, for all hours that their labor and equipment are in service at the direction of the City. No retainers or stand-by fees are paid under these agreements. The issuance of an on-call contract does not guarantee any work assignments or expenditures with these vendors but enables the City to utilize them when needed. The executed agreements for all vendors will be kept on file and include all terms, fee schedules, and required insurance endorsements.

The expense incurred by these agreements varies per storm event based upon the frequency and duration of the calls for service. Public Works leadership is responsible for determining the response, including the types and quantities of equipment, as required by the magnitude of each snow event and will deploy the necessary resources according to the City’s situational need.

Generally, the contractors are assigned to the necessary plowing routes as well as being used to support berm reduction, snow hauling, and other key winter activities.

The contractors with whom the City will issue an On-Call Snow Removal Contract are:

Contractor Location
Bear Valley Paving Big Bear Lake, CA
Big Bear Log Works, Inc. Big Bear Lake, CA
Lloyd Wood Trucking, Inc. Chino, CA
Mile High Equipment Big Bear Lake, CA
Nolan Thoren Construction Big Bear City, CA
Romans Construction Big Bear Lake, CA
S. Porter, Inc. Big Bear Lake, CA
These contractors are all based within the Big Bear Valley and/or have performed work within the City over the years demonstrating that they are experienced and equipped to work in winter conditions. These contractors are responsible for providing their own dozer blades, chains, cutting edges and other equipment specific to winter conditions and the identified services.

Upon these approvals, staff will work to coordinate the execution of all necessary contracts and purchase orders. The intent of these actions is to have all equipment and contractors in place by November 1. Additionally, staff plans to provide an overview presentation of winter activities and the Traffic Management Plan at a City Council Meeting closer to the onset of the winter season.

FISCAL IMPACT
Funding for equipment rental and purchases for snow removal is included within the approved Fiscal Year 2024-25 Annual Budget. Considerations are included within the Street Maintenance and Snow Removal section of the budget. Most of these expenses, specifically the cost of rental equipment and contractual services, are eligible for the annual reimbursement from the State of California for snow removal expenses of approximately 50% of the incurred costs.

ENVIRONMENTAL CONSIDERATIONS
Snow plowing activities are not considered a project pursuant to the California Environmental Quality Act (CEQA), therefore no environmental determination is required for these actions.

CONSIDERATION OF STRATEGIC PRIORITIES
This action aligns with Strategic Priority No. 5 to “preserve and protect the quality of life for the residents and the businesses.”

RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Authorizing Rental Agreements, Purchase Orders, and On-Call Agreements Related to Snow Removal Operations for the 2024-25 Winter Season.

ATTACHMENTS

1. Resolution No. 2024-XXX

2. Snow District Map
RESOLUTION NO. 2024-XX

RESOLUTION AUTHORIZING RENTAL AGREEMENTS, PURCHASE ORDERS,

AND ON-CALL AGREEMENTS RELATED TO SNOW REMOVAL
OPERATIONS FOR THE 2024-25 WINTER SEASON
WHEREAS, the City of Big Bear Lake implements snow and ice clearing and removal according to three basic components of community safety and welfare: (1) Maintain access to and for emergency services, (2) Provide reasonably safe driving conditions through the winter months, and (3) Maintain access to businesses and services; and, WHEREAS, snow removal is provided through a number of resources including City staff, oncall contractors, and Big Bear Mountain Resorts and the City’s staff efforts are supported by both City owned and rented equipment; and,
WHEREAS, the City rents a number of pieces of equipment, including loaders, dump trucks, backhoes, skid steers, and changeable message signs to support the City’s efforts during winter operations; and,
WHEREAS, through the City’s membership in Sourcewell, a nationwide purchasing collective, the City can access competitively bid contracts for the required rental equipment; and, WHEREAS, the City engages a Sourcewell Contract from Volvo Construction Equipment and Services of Corona, CA (Sourcewell Contract #032119-VCE) for the rental of the necessary Volvo Loaders; and,
WHEREAS, the City engages a Sourcewell Contract from United Rentals of Perris, CA (Sourcewell Contract #091615-URI) for the rental of the necessary dump trucks, backhoes, and skid steers; and,
WHEREAS, the City engaged ROW Traffic Safety, Inc. of San Dimas, CA for the rental of changeable message signs based, in part, on the specific features that ROW Traffic Safety offers with their rental equipment; and,
WHEREAS, these approvals will enable the necessary equipment to be in place beginning November 1st to be prepared for the upcoming winter season; and, WHEREAS, the City is required to furnish the required snow chains, dozer blades, and cutting edges for this rental equipment as it is just general construction equipment and, as such, staff is requesting purchase orders for tire traction chains and cutting edges; and, WHEREAS, the City has historically utilized chains manufactured by Pewag Traction Chain, Inc. for our heavy equipment as they are durable, compatible with our needs, and the staff is proficient in maintaining and repairing them and they are only available from Big Bear Traction and, as such, staff is requesting a purchase order with Big Bear Traction in the amount of $80,000; and, WHEREAS, the rented equipment will be fit with cutting edges, which are the items that cut and Item 3.1
Attachment 1
push snow and are subject to wear and tear, and the cutting edges are made by Cutting Edge Supply and, as such, staff is requesting a purchase order with Cutting Edge Supply in the amount of $40,000 for the required snow cutting edges; and,
WHEREAS, the City utilizes on-call contractors to perform snow and ice removal services within the right of way, including street plowing of six (6) of the City’s eleven (11) snow districts, berm reduction, sidewalk clearing, and snow hauling; and,
WHEREAS, under these on-call agreements, the contractors are compensated for all costs, inclusive of labor at prevailing wage rates and all equipment and materials to complete the necessary services; and,
WHEREAS, the contractors with whom the City will execute on-call agreements for snow removal services are locally based contractors who have the appropriate experience and equipment to perform these winter services and they include Bear Valley Paving, Big Bear Log Works, Inc., Mile High Equipment, Lloyd Wood Trucking, Inc., Nolan Thoren Construction, Romans Construction, and S. Porter, Inc.; and,
WHEREAS, funding for the rental of equipment, purchase of equipment, and the on-call contracts is available within the adopted Fiscal Year 2024-25 Annual Budget.

NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Big Bear Lake that:

1. A rental agreement and purchase order is authorized with Volvo Construction Equipment and Services (Corona, CA) under Sourcewell Contract #032119-VCE for the rental of seven (7) Volvo 110 loaders in an amount not to exceed $280,980, inclusive of a 20% contingency.

2. A rental agreement and purchase order is authorized with United Rentals (Perris, CA) under Sourcewell Contract #091615-URI for the rental of the specified equipment in an amount not to exceed $242,900, inclusive of a 20% contingency.

3. A rental agreement and purchase order is authorized with Right of Way, Inc. (San Dimas, CA) for the rental of six (6) Changeable Message Signs (CMS) with remote access in an amount not to exceed $39,600, inclusive of a 20% contingency.

4. A purchase order with Big Bear Traction for the purchase of Pewag tire chains is authorized in an amount not to exceed $80,000.

5. A purchase order with Cutting Edge Supply for the purchase of replacement cutting edges is authorized in an amount not to exceed $40,000.

6. On-call snow removal agreements are authorized with the following contractors: Bear Valley Paving, Big Bear Log Works, Inc., Lloyd Wood Trucking, Inc., Mile High Equipment, Nolan Thoren Construction, Romans Construction, and S. Porter, Inc.

7. The City Manager is authorized to execute all necessary documents for these actions in a form approved by the City Attorney.

PASSED, APPROVED AND ADOPTED this 11th day of September, 2024.

Perri Melnick, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is four; that the foregoing resolution, being Resolution No. 2024-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 11th day of September, 2024 and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_________________________
Erica Stephenson, City Clerk
Big Bear Blvd
Pine Knot Ave
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Moonridge Rd
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11 Item 3.1
Attachment 2

MEETING
DATE: September 11, 2024
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Kelly Tinker, Economic Development Manager
SUBJECT: Authorize a Professional Services Agreement for Conceptual Planning Services Related to Event Space

BACKGROUND & DISCUSSION
The City of Big Bear Lake supports and permits a number of community events that take place annually in and around the Village. These events include the Summer Concert Series, the Fun Run Antique Car Show, Adventure Van Expo, and various athletic events such as the Kodiak. Common areas for these events to take place include the Village L, Christmas Tree Corner, and the Bartlett Parking Lot. None of these areas are permanent event spaces meaning that events may often disrupt the normal activity within the area and all event equipment and services are required to be brought in to support these events, which often includes a portable stage, auxiliary electricity and sound, and portable sanitation facilities. Recent developments and City Council actions have enabled the opportunity to explore the development of a more permanent event space in and around the Bartlett Parking Lot.

The Big Bear Chamber of Commerce currently occupies the City-owned building located at 630 Barlett Road. The Chamber of Commerce has notified the City that they will be vacating the property by October 2024. Other than the Chamber of Commerce, the existing building supports the only available public restrooms within the parking lot. When the Chamber of Commerce Lease was considered by the City Council in both October 2019 and June 2021, it was noted that the intention was to eventually demolish the building due to its current condition. The initial thought process was to construct a replacement restroom facility to offset those that would eventually be lost due to the building demolition.

In July 2024, the City Council approved the purchase of two (2) unimproved lots located along Beaver Lane, adjacent to Badger Lane and Cottage Lane, comprising approximately 1.2 acres.

While there are no determined plans for the future of the lots, the intention of their acquisition was to expand visitor serving amenities in and around the Village with potential improvements to include expanded parking, restrooms and other facilities.

Given the increasing frequency of events in and around the Village, as well as the disposition of the existing Chamber of Commerce building and the opportunity for expanded parking along Beaver Lane, staff is contemplating the development of an event and public gathering space within the existing Bartlett Parking Lot. Cognizant of the eventual need to replace the existing public Item 3.2
restrooms, staff’s intention was to upsize future improvements to accommodate the growing event demand in the area. Now, with the ability to potentially offset any lost parking spaces within the newly acquired lots, the idea to design an event and public gathering space rather than simply replacing restrooms is something that staff is actively pursuing.

Staff’s initial ideas have included improvements such as a bandshell, a restroom, storage and multipurpose room, as well as the need to include expanded access to utilities. Given the multitude of desired improvements, as well as the need to create a space that contributes to and compliments the Village, staff thought it appropriate to contact a professional planning and design firm. Staff contacted SWA Group, who has been previously engaged with the City related to the conceptual design associated with the 19-acre property, and staff is impressed with their design aptitude and approach to projects of this nature. SWA Group has been in business for more than 50 years with offices throughout the United States and China and has completed the design and development of many large, complex, and similar projects throughout the world.

SWA Group is proposing to complete a conceptual design effort for this space that would result in the eventual provision of two (2) alternate approaches for the City’s consideration. The conceptual designs would be based upon site visits to the location, engagement with staff, and engagement with key stakeholders. Staff anticipates identifying the key stakeholders to include existing Village land and business owners, event organizers who have conducted events within the Village, and Visit Big Bear, amongst others. These conceptual designs would then be utilized in discussion with the City Council as staff would anticipate proposing a capital improvement project within a future budget process to coordinate the desired improvements within this space.

Should the City Council approve the proposed agreement, work would commence as soon as possible with the conceptual designs being delivered later this Fall.

FISCAL IMPACT
The proposed cost of this Professional Services Agreement is $33,000. Sufficient funding is available within the adopted Capital Improvement Program Budget.

ENVIRONMENTAL CONSIDERATIONS
This action is not subject to the California Environmental Quality Act (CEQA) as it is not defined as a project pursuant to Section 15378 of the CEQA Implementing Guidelines.

CONSIDERATION OF STRATEGIC PRIORITIES
This action aligns with the City Council’s Strategic Priority No. 1 as it “supports and invests in sustainable infrastructure projects and programs.”

RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Authorizing a Professional Services Agreement with SWA Group for Conceptual Planning Services Related to Event Space within the Bartlett Parking Lot.

ATTACHMENT

1. Resolution No. 2024-XX
RESOLUTION NO. 2024-XX

RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH

SWA GROUP FOR CONCEPTUAL PLANNING SERVICES RELATED TO

EVENT SPACE WITHIN THE BARTLETT PARKING LOT
WHEREAS, the City of Big Bear Lake supports and permits a number of community events that take place annually in and around the Village, including the Summer Concert Series, the Fun Run Antique Car Show, Adventure Van Expo, and various athletic events such as the Kodiak; and, WHEREAS, common areas for these events to be hosted in include the Village L, Christmas tree Corner, and the Bartlett Parking Lot; however, none of these areas are as established as permanent event spaces meaning that events may cause disruption to the normal activity within the area and all event support materials are required to be brought in for each event; and, WHEREAS, recent developments and actions of the City Council, including the Big Bear Chamber of Commerce planning to vacate the current building at 630 Bartlett Road and the City Council’s purchase of two nearby lots on Beaver Lane, have enabled the opportunity to explore the development of a more permanent event space in and around the Bartlett Parking Lot; and, WHEREAS, staff’s initial thoughts for this space include improvements such as a bandshell, a restroom facility that is sized to meet event demand, storage and multipurpose rooms, and the necessary utilities to support the demands of the events; and, WHEREAS, given the multitude of desired improvements, as well as the need to create a space that contributes to and compliments the Village, staff thought it appropriate to contact a professional planning and design firm to assist in shaping the conceptual design of this space; and, WHEREAS, staff contacted SWA Group, who is a well-qualified landscape architecture and design firm who has been in business for more than 50 years and has completed the design and development of many large, complex, and similar projects throughout the world and the City previously retained SWA Group for conceptual design services related to the 19-acre property; and,
WHEREAS, SWA Group is proposing to complete a conceptual design effort for this space that would result in the provision of two (2) alternate conceptual approaches for that would be based upon a site investigation and review, understanding the potential interconnection with the Village, and engaging with stakeholders such as key event organizers and Visit Big Bear; and, WHEREAS, should this be approved, SWA Group would begin work immediately with the conceptual designs being delivered to the City late this Fall and staff will consider bringing these ideas forward as a part of a future Capital Improvement Program development during the annual budget process; and,
WHEREAS, SWA Group is proposing to complete the scope for conceptual design services for a cost not to exceed $33,000 and funding is available within the adopted Capital Improvement Program Budget.

Item 3.2
Attachment 1
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Big Bear Lake that:

1. A Professional Services Agreement with SWA Group for Conceptual Planning Services Related to Event Space in the Bartlett Parking Lot is authorized in the amount of $33,000.

2. The City Manager is authorized to execute all necessary documents in a form approved by the City Attorney.

PASSED, APPROVED AND ADOPTED this 11th day of September, 2024.

Perri Melnick, Mayor
ATTEST:

Erica Stephenson
City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is four; that the foregoing resolution, being Resolution No. 2024-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 11th day of September, 2024 and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_________________________
Erica Stephenson, City Clerk
Item 3.3
Please note: A Staff presentation
will be provided during the
meeting.

MONTHLY & MISCELLANEOUS

REPORTS
Department of Water, City of Big Bear Lake
41972 Garstin Drive, P.O. Box 1929 · Big Bear Lake, CA 92315-1929 · Phone 909/866-5050 · Fax 909/866-3184 · www.BBLDWP.com This institution is an equal opportunity provider and employer.

DEPARTMENT OF WATER
Service, Quality, Community
DATE: August 27, 2024
TO: Erik Sund, City Manager
FROM: Reginald A. Lamson, DWP General Manager
RE: DWP Monthly Update – July 2024

SERVICE DELIVERY
Water services that were provided July 1, 2024 to July 31, 2024:
15,991 Customers provided with water service.
732 Field service calls completed.
0 Main leak repaired.
5 Main leaks year-to-date 2024 3 Main leaks year-to-date 2023 11 Service leak repairs
34 Service leaks year-to-date 2024 36 Service leaks year-to-date 2023

80.13 Million gallons produced by wells.
$943,086 Processed in billings.
8,341 Accounts processed in billings.
3,581 Number of customers on E-bill
60 New Accounts (includes tenant turnover).
.675 Equivalent Dwelling Units (EDU) added to the water system. $1,420,193 Total Gross receipts processed.

BOARD MEETINGS:

The following was approved by the Board of Water and Power Commissioners at a Regular Board Meeting on July 23, 2024:
• The Board adopted Resolution No. DWP 2024-13 approving FY 2024 CIP carryovers, which increased appropriations by $1,411,830 for FY 2025.
• The Board awarded a contract to Paso Robles Tank, Inc. for the Wolf Reservoir Project in the amount of $1,991,611.00 and budgeted internally $99,580.00 for a 5% contingency for a total amount of $2,091,191. • The Board approved Amendment No.8 to WSC CIP Agreement for Modification of Amendment No. 5 for the Pontell Hydropneumatic System Project subject to receipt of detail for the $37,500 and established a not-toexceed cap of $6,000,000 for WSC’s Design and Construction Management Services Contract for the First Five Years of DWP’s Ten-Year CIP.
• The Board awarded a contract with Motive Energy for the solar portion of the Wolf Reservoir Project for $93,151, and budgeted internally $4,649 for a 5% contingency for a total amount of $97,800.

AGENDA REPORT

Service, Quality, Community
DATE: August 27, 2024
TO: Board of Commissioners
FROM: Reginald A. Lamson, General Manager
RE: General Manager’s Report
Capital Projects
Garstin Water Operations Facilities:

On October 17, 2023, WSC, DWP, and USDA conducted a Teams meeting to meet the new USDA personnel and receive comments to the draft Preliminary Engineering Report (PER).

USDA was also interested in possibly funding the solar component, what storm damage occurred during the 2022/23 winter storms, and grant funding to help maintain current capital spending levels. On July 5, 2024, Staff and WSC submitted the final draft of the PER to USDA for review.

Staff submitted additional requested data to the USDA engineer on July 8, 2024. The engineer requested additional data on July 16, 2024, and staff completed the request on July 17, 2024.

On July 31, 2024, DWP and USDA had a zoom meeting to discuss their review of the PER. On August 2, 2024, Staff submitted a Sole Source Procurement Request for the Solar equipment, electrical service, battery backup, and backup generator; a revised project cost estimate that described some of the line items and reallocated the costs on those line items, but the total project cost is still the same; the final NEPA environmental report; and an Interim Finance Waiver Request. USDA hopes to have a Letter of Conditions for us to consider by September 30, 2024.

DWP staff has advised Big Bear Mountain Resort (BBMR) staff that relocating the snowmaking pipeline is no longer required for the project. BBMR located (potholed) their snowmaking pipeline within DWP’s Garstin site and has finalized their scope of work to line the existing pipeline. BBMR is scheduled to line their pipeline through the Garstin site, starting the week of August 26th.

On December 7, 2023, Staff worked with South West Gas staff and determined the location of their facilities (standard and high-pressure gas lines) within the existing easements on the east side of DWP’s property, near the K-Mart Parking lot.

On January 8, 2024, Staff met with City staff regarding Planning Commission scheduling, permitting, and drainage modifications near the existing customer parking area. City staff provided some of the Planning Commission’s preferences and PBK has incorporated some of those preferences into the Garstin Plans .

General Manager’s Report
August 27, 2024

PBK and staff met with the City on April 30, 2024 to finalize the Planning Commission’s submittal requirements. City staff liked the revisions that were made to the project elevations.

City staff provided PBK with the requirements for a submittal to the Planning Commission. PBK plans on submitting plans for review during the week of July 22nd. PBK is scheduled to present the Project to DRC to receive comments in preparation for Planning Commission review.

On January 18, 2024, Staff met with Bear Valley Electric Service (BVES) staff regarding upgrading the electric/solar service for the Garstin Site and the electrical service for Lake Plant Well Nos. 5 & 6 sites. BVES is fine with eliminating the current electric services for Lake Plant Well Nos. 5 & 6 sites and combining them with the upgraded Garstin electric/solar service.

DWP staff has replaced certain sections of mainline on the Garstin site in anticipation of constructing the new facilities.

Replenish Big Bear:

The Replenish team submitted a work plan to evaluate existing domestic wells within 200 feet of the high-water level and determine if the Project will impact their water quality. Approximately eighty (80) private wells have been located. Of these 80 wells, only 41 of them are within 200 feet of the lakes high water level. Most of these wells are drilled within alluvium and will not be impacted by the Project. Tom Harder will have a report on which wells, if any, will be impacted by the Project. The 100% RO treatment also reduces or eliminates the blending requirement for percolating reclaimed/lake water into Sand Canyon. The meeting with DDW has greatly enhanced the feasibility of the project and the Replenish Team is preparing a detailed percolation plan for DDW’s consideration.

Tom Harder is finalizing his report on which wells (within 200’ of the high-water line), will be impacted by the Replenish Big Bear Project. The current lake level is about 4-feet from full, which is higher than it has been since 2012. The high lake levels allow for an easy comparison of lake levels versus static water levels. Tom has provided a list of 10wells, around the lake, that he would liked surveyed to compare lake level versus static water level. Mike Stephenson and I have surveyed 4 of the 10 wells and hope to complete the survey over the next couple of weeks.

WSC was authorized to finalize the permit application to the Regional Board and submitted the Report of Waste Discharge package on February 28, 2022. The Regional Board provided informal comments and requested additional information during the month of May 2022. WSC provided additional information on June 1, 2022. Regional Board provided comments on August 26, 2022. On September 15, 2022, BBARWA sent a letter to the Regional Board requesting clarification regarding Surface Water Augmentation regulations. The Replenish team submitted the additional information requested within the August 26, 2022 Regional Board Letter on October 14, 2022.

On August 25, 2021, BBARWA approved a MOU for agencies that may benefit from Replenish Big Bear Project. The MOU has been distributed to other valley agencies for consideration. CSD approved the MOU on September 20, 2021, DWP approved the MOU on September 28, 2021, and the City of Big Bear Lake City Council approved the MOU on November 1, 2021. The Replenish Big Bear Team met with County Supervisor representatives and gave them a draft of the MOU for their consideration. The County approved the MOU in July 2022. The Replenish Team is working with each agency to determine how and how much they can contribute towards the project. Each agency will pay their “fair Share” of the O&M costs and possibly capital costs, General Manager’s Report
August 27, 2024

which will reduce the project costs for the general public. DWP’s proposed annual cost for percolation within Sand Canyon was presented to and approved by the Board on September 27, 2022. Additional cost-sharing meetings have been conducted.

Environmental Scoping Meetings and the Public comment period have been completed. A project Piloting schedule is provided with the project charts. Grant Funding opportunities are discussed below. Follow-up meetings to respond to some of the comments submitted during the Environmental Comment period were conducted with Mojave Water Agency and East Valley Water District during March. The Replenish team will continue to work with these Agencies and their concerns will be addressed within the environmental documents. Pilot testing of proposed treatment equipment continues and BBARWA provided tours of the pilot equipment on July 19, 2023.

David Lawrence provided a Project update Power Point Presentation during the September 26, 2023 Board meeting. A similar presentation has been given to CSD and BVBGSA. The draft EIR will be presented to the BARRWA Board on December 19, 2023 for final comments.

On March 19, 2024, BBARWA had a special meeting to update the public on the Replenish Big Bear Project and receive direction from the Board after the presentation. The meeting was well attended, and many members of the public spoke in favor and against the Project. The majority of the public were in favor of the project. Some of the Board members had some concerns and staff needed additional time to properly address their concerns. BBARWA staff have contacted WIFIA (the primary funding agency) and they indicated that a 6-month pause would not affect the terms of the loan. Over the next 2 to 3 months, BBARWA and other Bear Valley stakeholders will work together to develop letters of intents to better defined how each agency will participate with the project and a public workshop will be conducted to further educate the public about Project details. Pilot testing is now complete. The design consultant estimates that pilot study results and revised cost estimates will be available in the fall of 2024. A public workshop was conducted, and the treatment equipment met or exceeded expectations.

On August 12, 2024, the BBARWA Board considered certifying the environmental impact report and voted not to certify it. BBARWA has a meeting scheduled for September 25, 2024, to determine next steps.

Grants Update:

Staff submitted two USBR Grant applications on October 5, 2021, one for the Wolf Reservoir & Boosters Replacement Project and one for the Division No. 9 Well & Well Pumping Plant Project. The grants required a 50% grant match. The USBR notified the DWP that we were not selected for this round of funding. We attended a debrief meeting with USBR on March 24,2022.

Staff incorporated USBR’s comments and submitted two USBR Drought Resiliency Grant applications on June 15, 2022; one for the Wolf Reservoir Boosters & Pipeline Project and one for the Division No. 9 Well Drilling & Equipping Project. On December 22, 2022, the USBR notified the DWP that we were selected for funding in the amount of $1,600,000 for the Wolf Reservoir & Boosters Replacement Project. This grant will provide 50% funding for the Wolf Pipeline Replacement Project. The grant agreement is finalize and USBR issued a Notice of Award.

We were not selected for funding for the Division No. 9 Well & Well Pumping Plant Project.

On January 11, 2023, staff attended a debrief with USBR staff for the Division No. 9 Well & General Manager’s Report
August 27, 2024

Well Pumping Plant Project and we are planning on reapplying for the equipping portion of the Division No. 9 Well Project. Staff received additional information from USBR and will incorporate these comments into the grant application. On November 6, 2023, staff submitted a grant application with the USBR for the Equipping Division Well No. 9 Project. The grant requires a 50% grant match. On May 6, 2024, the USBR notified the DWP that we were selected for funding in the amount of $500,000 for the Equipping Division Well No. 9 Project.

Staff submitted two USBR Small Scale Grant applications on April 28, 2022, for the Pontel Hydropneumatic System and the 6th Lane Pipeline Replacement Project. Each grant is for up to $100,000 and require a 50% match. On January 5, 2023, the USBR notified the DWP that we were selected for funding in the amount of $100,000 for the Pontel Hydropneumatic System.

The grant agreement is finalized and USBR issued a Notice of Award.

On March 9, 2023, WSC informed staff of a Community Project Funding Request Grant that is being administered through Jay Obernolte’s office. The proposed Garstin Water Operations Facilities meets many of the requirements for this grant. Staff worked closely with WSC and on March 17, 2023, staff submitted a $1,500,000 grant application to Jay Obernolte’s office. The application included nine letters of support from local agencies and politicians. Staff appreciates everyone that provided letters of support in a timely fashion. On April 29, 2024, WSC informed staff of the Fiscal Year 2025 Appropriations Request grant opportunity through Jay Obernolte’s office. Staff submitted a $1,500,000 grant application for the Garstin Water Operations Facilities and obtained letters of support from CSD and the County of San Bernardino. On May 29, 2024, we received communication from Jay Obernolte’s office that the requested funding of $1,500,000 for the Garstin Water Operations Facility is being recommended to be awarded funding through Appropriations. See attached letter from Jay Obernolte.

On February 22, 2024, staff submitted an application with the USBR for the Solar Backup Power SCADA Project. The grant requires a 50% grant match. The Project will address the problem of frequent power outages in the Bear Valley and its impact on our SCADA systems functionality.

The Solar Backup Power SCADA Project will ensure that even during power outages and natural disasters, the SCADA system components will continue to communicate with each other, communicate data real-time to staff’s mobile devices, reduce greenhouse gas emissions, and minimize water loss. The requested grant amount is $289,787.50 for forty-five SCADA site upgrades and solar battery backup systems. DWP was notified that this request was not funded and on August 22, 2024, staff had a debrief meeting with USBR and we plan to resubmit in January 2025.

On July 9, 2024, staff submitted an application with the USBR for the Smart Meter Replacement Project. The grant requires a 50% grant match. The Project will replace existing AMI meters that are approaching the end of their battery life with Smart Meters, that were discussed during the June Board meeting. The requested grant amount is $100,000 and the total project cost for this phase is $225,000.

Grant applications for the Replenish Big Bear Project (Project) are as follows:

1. SAWPA/DWR - DCI Technical Assistance Grant: The Project team submitted an application for a $500,000 grant on September 26, 2019. On November 19, 2019, the SAWPA Board approved an agreement to provide a $500,000 planning grant. This grant General Manager’s Report
August 27, 2024

is being used to reimburse the four BVBGSA agencies for a portion of project planning costs.

2. SAWPA/DWR – Prop 1 IRWM Grant: The Project team submitted an application for a $4,500,000 grant on November 1, 2019. DWR notified the project team that our application is recommended for funding. Final award has been completed. This grant will reimburse the four BVBGSA agencies for project planning costs and fund a portion of the Project construction costs.

3. USBR – Title XVI Grant: The Project team submitted an application for a $7,025,643 grant on April 22, 2021. The Administration’s recent increase in funding for the drought stricken western states, along with an enhanced grant application, should improve our chances of receiving this grant. USBR has recommended a $1,700,000 grant to help fund design, permitting, and pilot testing activities

4. The Replenish Big Bear Team had a Zoom Meeting with Congressman Obernolte on April 20, 2021. The Congressman informed us that he would be submitting Appropriations Applications and would like to include the Replenish Big Bear Project.

The team submitted an application to the Congressman on April 22, 2021. Congressman Obernolte informed BBARWA that Congress has awarded the Replenish Big Bear Project $960,000. Additional funding opportunities will be available next fiscal year.

5. On November 19, 2021, The Replenish Big Bear Team submitted a $50,000,000 DWR grant application for consideration. DWR staff has stated that they are open to awarding partial funding for projects and encouraged us to request the full amount. Replenish Big Bear was not recommended for this funding. DWR informed the Replenish Big Bear Team that additional funding is now available, and they are reevaluating our current application.

6. USBR – Title XVI Grant-Phase II: The Project team submitted an application for a $8,267,112 grant on March 11, 2022. BBARWA has been recommended for this funding.

7. The Replenish Big Bear Team had a Meeting with Congressman Obernolte regarding a possible 2022 Appropriation Application. The Congressman informed us that he would be submitting Appropriations Applications and would like to again include the Replenish Big Bear Project. The team submitted an application to the Congressman in May 2022.

This request has been included in the Federal Budget.

8. On June 13, 2024, Replenish Big Bear was recommended for another $9,052,543 in funding through the Title XVI grant program.

Replenish Big Bear Grant Summary:

Grant Amount Status
DCI Technical Assistance $500,000 Awarded and Fully Funded IRWM Prop 1, Round 1 $4,563,338 Awarded, In Process
2021 Title XVI $1,600,000 Awarded, In Process
General Manager’s Report
August 27, 2024

2022 EPA STAG $960,000 CEQA and NEPA must be
completed prior to an Award
2022 Title XVI $8,267,112 Recommended for Funding
2023 EPA STAG $1,000,000 CEQA and NEPA must be
completed prior to an Award
2024 EPA STAG $1,000,000 Recommended for Funding
2024 Title XVI $9,052,543 Recommended for Funding
Total $26,942,993
SAWPA Santa Ana River Watershed Weather Modification Pilot Program (No Change):

On November 23, 2021, the Santa Ana Watershed Project Authority (SAWPA) provided a presentation to the Board on the Santa Ana River Watershed Weather Modification Pilot Program (Program). The Board requested staff investigate the Program and bring it back to the Board. On January 25, 2022, the Board approved financial support for the Program in the amount of $3,000 annually for four years.

On October 13, 2022, we received the following update from SAWPA: “Unfortunately with the timing of CEQA completion for the project in June and securing an operations contractor in early August, we were unable to get the pilot project operations contractor on board in sufficient time to make the Nov. 2022 seeding start date, particularly with the need to execute 10 separate local seeding site operator agreements in the watershed. Consequently, the pilot project was postponed to start seeding to November 2023. In some ways, the delay works better for our efforts to secure 50% grant funding from the State as well since this grant funding would not be available from the State until late 2023.”
On August 16,2023, participating partners received the attached update. The highlights are as follows:

1. The project received $861,400 in Prop. 1 grant funding from DWR.

2. Biological Surveys are underway.

3. Equipment Set-Up is scheduled for September/October 2023

4. 1st Year Operation Period November 15, 2023 – April 15, 2023

5. 1st Year Pilot Report June 1, 2023
On November 15, 2023, SAWPA announced that the Program went live on that day and will continue through April 2027. For more information, visit the weather modification webpage at https://sawpa.gov/santa-ana-river-watershed-weather-modification/. SAWPA also established an email address, [email protected], for public inquiries regarding the Program.

Board members attended a SAWPA presentation and tour of the Weather Modification Pilot Program on Tuesday, April 9, 2024.

General Manager’s Report
August 27, 2024

Bear Valley Basin Groundwater Sustainability Agency (No Change):

On February 16, 2023, the BVBGSA had a Board meeting. The primary purpose of the meeting was to consider a proposal from Tom Harder and Associates to prepare the first Groundwater Sustainability Plan (GSP) Annual Report. The annual report is a requirement of the GSP. The report contains groundwater level information, water pumping information, and computes groundwater storage volume for the Bear Valley Basin. The BVBGSA Board approved the proposal and the funding of $10,277.50 will come from each of the four member agencies. The GSP Annual Report was submitted to DWR on April 1, 2023.

On June 20, 2023, the BVBGSA had a Board Meeting. The primary purpose of the meeting was to adopt the FY 2023/24 Budget. David Lawrence provided an update on Replenish Big Bear to the Board including the following: The Replenish Big Bear Team will be submitting the Pilot Study Report to the Regional Board. The pilot equipment including the UV disinfectant and advanced oxidation process have been delivered. BBARWA will be piloting the equipment through September to ensure we can support the claims that we have made for the Replenish Big Bear Project. On July 19, 2023, BBARWA held an Open House and Pilot Tour. From 2:00 pm - 3:00 pm, the Regional Board and local Board members had an opportunity for a Pilot Tour and the public was invited to join BBARWA from 3:00 pm - 6:00 pm. Over 300 people attended the event.

On November 13, 2023, the BVBGSA Board approved an agreement with Tom Harder to prepare the GSP 2022/23 Annual Report contingent upon concurrence of approval by the member agencies that will be responsible for reimbursing the BVBGSA. The 2022/23 Annual Report was filed with DWR-SGMA on March 21, 2024.

August 2024 Vacation Rental Compliance Report Summary
August 2024 Summary of Service Calls Number % Of Total
Vacation Rental Noise/Party 45 46%
Vacation Rental No Exterior Sign 12 13%
Vacation Rental parking too many cars 8 8%
Vacation Rental Parking on Street or Yard 7 7%
Miscellaneous 6 6%
Vacation Rental Incessant Barking from Dog Heard at Property Line 5 5% Trash Can Left Out/Trash on Property 3 3%
Vacation Rental Leasing without a License 3 3%
Weeds/Overgrowth 3 3%
Residential Parking Standards 2 2%
Construction 1 1%
Operating a Business without a Business License 1 1%
Vacation Rental Spa after 10pm 1 1%
Vacation Rental Trash Stored at Vacant Property 1 1%
Total Amount of Service Calls 98 100%
August 2024 Disposition of Service Calls Number % Of Total No Violation Observed by Officer/No Issue 38 39%
Issued Verbal Warning 28 29%
Issued Written Warning 11 11%
Issues Resolved Without Warning 9 9%
Referred to outside agency 5 5%
Issued Notice of Violation 4 4%
Issued Citation 3 3%
Total Vacation Rental Service Calls 98 100%
August 2024 Citation Recipients Number % Of Total
Guest 2 67%
Owner 1 33%
Agent 0 0%
Total Citations 3 100%
Total Citation Fines & Penalties $4,500
August 2024 Call Summary Number/$
Resident Initiated Service Calls 60
City Initiated Service Calls 38
Total Amount of Service Calls 98
46%
13%
8%
7%
6%
5%
3%
3%
3%2%
1% 1% 1% 1%
Percentage of Service Calls
Vacation Rental Noise/Party
Vacation Rental No Exterior Sign
Vacation Rental parking too many
cars
Vacation Rental Parking on Street
or Yard
Miscellaneous
Vacation Rental Incessant Barking
from Dog Heard at Property Line
Trash Can Left Out/Trash on
Property
Vacation Rental Leasing without a
License
Weeds/Overgrowth
Residential Parking Standards
Construction
Operating a Business without a
Business License
Vacation Rental Spa after 10pm
Vacation Rental Trash Stored at
Vacant Property
Percentage of Service Calls
60 38
3 RESIDENT INITIATED SERVICE CALLS CITY INITIATED SERVICE CALLS CITATIONS ISSUED Call Summary
39%
29%
11% 9% 5% 4% 3%
No Violation
Observed by
Officer/No Issue
Issued Verbal
Warning
Issued Written
Warning
Issues Resolved
Without Warning
Referred to outside
agency
Issued Notice of
Violation
Issued Citation
Disposition of Service Calls
Visit Big Bear Monthly Report
The VBB Board of Directors (BoD) met on June 27, 2024, for its monthly meeting:

ACTION ITEMS:

1. Approval of past (May) meeting minutes. Minutes were approved.

2. The Board Chair and CEO received the certified election results for the 2024 Visit Big Bear BoD election from third-party election administrator RemotPro. The results of the election are as follows:
• At-Large: Danielle Goldsmith, Goldsmith’s Sports
• Traditional Lodging: Frank Caruso
• Private Home Rentals: Nick Cargill
Directors were announced and the board accepted the certified election results.

3. Comedy Festival:
• The board received a presentation by Daren McAfee producer of a proposed two-day comedy weekend in Big Bear Lake November 8-11, 2024. The venues and shows would be spread among locations throughout the city and tickets would be sold as a package with lodging through bigbear.com. There is potential to welcome over 3,000 guests to town that weekend. The CEO made it clear to the producer and VBB staff that a requirement will be diversified talent that attracts all demographics of visitor including the necessity for a “clean” show that is family focused. The board clarified the total contract amount and by vote approved the proposal.

INFOMRATIONAL ITEMS:

4. Civitas Engagement:
• The Chair and CEO shared with the board that the goal of retaining the services of CIVITAS would be to gain an extension to the TBID until 2034 a total of 10 years. It was made clear to the board that there is no desire to increase the assessment or make any changes to the Management District Plan. The first draft of the MDP is under review by CEO and will then be passed to the City for review.

COMMITTEE PRESENTATIONS:

5. Informational Presentation from the Events Committee

6. Informational Presentation from Marketing Committee
Visit Big Bear Monthly Report
The VBB Board of Directors (BoD) met on July 25, 2024, for its monthly meeting:

ACTION ITEMS:

1. Approval of past (June) meeting minutes. Approval of minutes was tabled to the August meeting.

2. Mountain Revival:
• The CEO has been negotiating with Revival Presents, LLC to develop and host a 2-day music festival at Bear Mountain Resort with Revival Presents, LLC as producer. The CEO has finalized negotiations and brought forward a contract for BoD approval. Discussion circled around to length of contract and repayment terms of VBB invested funds. The board wants assurance that the VBB team will track ROI using the data reporting tools that are already in-use by the organization. The BoD does request a final presentation from the Revival team at the next meeting. There was a vote, and the initiative was approved as presented.

INFOMRATIONAL ITEMS:

3. Civitas Engagement:
• The MDP has been reviewed by the Chair and CEO and it has been forwarded to the city for review/input. The petition drive is scheduled to begin in August.

4. Closed Session:
• The BoD received an overall staff performance review from the CEO.

5. CEO Report:
• The CEO Presented the following informational report to the BoD for the month of May 2024.

COMMITTEE PRESENTATIONS:

6. Informational Presentation from the Events Committee

7. Informational Presentation from Marketing Committee