Big Bear Lake City Council
December 11, 2024

CITY COUNCIL, FIRE PROTECTION DISTRICT AND SUCCESSOR AGENCY

REGULAR MEETING AGENDA
DECEMBER 11, 2024
REVISED AGENDA DECEMBER 8, 2024 9:30 AM
Open Session: 5:00 p.m., Hofert Hall, Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, CA 92315

COUNCILMEMBERS

MAYOR PERRI MELNICK

MAYOR PRO TEM KENDI SEGOVIA

COUNCILMEMBER RICK HERRICK

COUNCILMEMBER CHUCK HICKS

COUNCILMEMBER RANDALL PUTZ

CITY STAFF

CITY MANAGER ERIK SUND

ASSISTANT CITY MANAGER/CITY CLERK ERICA STEPHENSON

CITY ATTORNEY STEPHEN DEITSCH
If members of the public cannot attend the meeting, the City encourages the public to submit written public communications about any item on this meeting agenda, or about any subject matter within the jurisdiction of the City, to the City Clerk either in person, via mail or by email at [email protected]. If your comment is related to a specific Agenda item, please identify the Agenda item in the header of your letter or the subject line of your email. All written communications received by the City Clerk prior to the meeting will be distributed to the City Council prior to the start of the meeting, however, the public is encouraged to submit comments by 8:00 am on the day of the meeting to ensure adequate time for Council review and consideration.

OPEN SESSION – 5:00 P.M.

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

INVOCATION
An Invocation provided by Becki Wheeler, Vice President of Meals on Wheels.

EVENT CALENDAR FOR THE PERFORMING ARTS CENTER - For tickets please contact the box office at (909) 866-4970 or visit www.citybigbearlake.com • Moonridge School of Dance and The Arts Council of the Big Bear Valley presents The Nutcracker Ballet on December 14th at 7:00 p.m. and a matinee showing on December 15th at 2:00 pm.
• The Big Bear Theatre Project presents A Ghost Story of Christmas on December 19th, 20th and 21st at 7:30 p.m., and a matinee showing on December 22nd at 2:00 p.m.

CITY COUNCIL AGENDA
DECEMBER 11, 2024 - Page 2

PRESENTATIONS
• Introduction of new employee – Chase Lovell, Facilities/Parks Maintenance Worker I – Public Works Department.
• Presentation from Kelly Ent, Deputy City Manager / Chief Financial Officer providing the City’s Fiscal Year End (July 2023 – June 2024) Financial Update. • Presentation from Kelly Tinker, Economic Development Manager, with an update on Beautify Big Bear Lake and Economic Development Programming.

CITY STAFF ANNOUNCEMENTS IN RESPONSE TO PUBLIC COMMENTS MADE AT THE 11/13/2024 CITY COUNCIL MEETING
PUBLIC COMMUNICATIONS (PART 1) - At this time, general Public comment is permitted only on consent calendar items and other matters not listed on the posted agenda that are within the subject matter and jurisdiction of the City. Public comment on specific items listed on the posted agenda, such as public hearing & discussion or action items, will be taken later in the meeting when the item is called for discussion.

When addressing the City Council, please keep the following in mind; State law prohibits the City Council from taking any action on items not listed on the agenda. Therefore, the City Council is prevented from engaging in discussion or deliberation regarding the public’s comments or inquires on non-agendized topics, although the City Council and/or City staff can make brief statements related to a public comment. Each speaker has a 3-minute maximum time limit subject to adjustment at the discretion of the Presiding Officer.

To allow City Council sufficient time to address agendized City business, if Public Communications Part 1 exceeds one hour, the remaining public speakers will be allowed to provide public comments during Public Communications Part 2. Participants cannot cede their speaking time to another person. To help ensure a respectful and efficient meeting, please address the City Council directly, not the audience, and refrain from disruptive comments and applause. We appreciate your attendance and your participation in our local government proceedings.

1. CONSENT CALENDAR

CITY COUNCIL

1.1 APPROVE DEMANDS – CHECK ISSUE DATE 11/01/24 THROUGH 11/30/24 IN THE AMOUNT OF $3,077,613.61 AND THE OCTOBER 2024 TREASURER’S REPORT

1.2 APPROVE MEETING MINUTES FROM THE NOVEMBER 13, 2024 REGULAR

MEETING OF CITY COUNCIL

1.3 AUTHORIZE A PROJECT FUNDING RECOMMENDATION TO THE COUNTY OF SAN BERNARDINO FOR THE 2025-26 COMMUNITY DEVELOPMENT BLOCK

GRANT ALLOCATION
Staff’s recommendation: Adopt a Resolution Authorizing a Project Funding Recommendation to the County of San Bernardino using the City’s 2025-26 Community Development Block Grant Allocation of $33,407.

1.4 ADOPT AN ORDINANCE AMENDING THE CITY’S DEVELOPMENT CODE

RELATING TO ACCESSORY DWELLING UNITS

CITY COUNCIL AGENDA
DECEMBER 11, 2024 - Page 3
Staff’s recommendation: Adopt an ordinance entitled: An Ordinance of the City Council of the City of Big Bear Lake Amending Development Code Section 17.25.210 Pertaining to Accessory Dwelling Units and Finding the Amendment Statutorily Exempt from the California Environmental Quality Act Under Public Resources Code § 21080.17.

1.5 ADOPT AN ORDINANCE APPROVING DEVELOPMENT CODE AMENDMENT 2023-068 TO REMOVE FUTURE CERTAIN COMMERCIAL LAND USES AND

LIMIT DEVELOPMENT OF SINGLE-FAMILY DETACHED DWELLING UNITS IN THE R-3 (MULTIPLE FAMILY) ZONE DISTRICT CITYWIDE
Staff’s recommendation: Adopt an ordinance entitled: An Ordinance of the City Council of the City of Big Bear Lake Approving Development Code Amendment 2023-068 to Remove Future Certain Commercial Land Uses and Limit Development of Single-Family Detached Dwelling Units in the R-3 (Multiple Family) Zone District Citywide, and Finding these Amendments Exempt from the California Environmental Quality Act.

1.6 AUTHORIZE AN AWARD OF A PROFESSIONAL SERVICES AGREEMENT FOR

INFORMATION TECHNOLOGY MANAGED SERVICES
Staff’s recommendation: Adopt a Resolution Awarding a Professional Services Agreement to Triden Group for Information Technology Managed Services.

1.7 AUTHORIZE AN AMENDMENT TO THE PROFESSIONAL SERVICES

AGREEMENT FOR PROPERTY MANAGEMENT OF THE LEISURE BEAR

MOBILE HOME PARK
Staff’s recommendation: Adopt a Resolution Authorizing the First Amendment to the Professional Services Agreement with Birtcher Anderson & Davis Associates, Inc. for the Property Management of the Leisure Bear Mobile Home Park through December 31, 2025.

1.8 AUTHORIZE NOTICES OF COMPLETION FOR FISCAL YEAR 2024-25 CAPITAL

IMPROVEMENT PROJECTS
Staff’s recommendation: Approve the total contract expenditures with Bear Valley Paving of $562,461.08 for the Performing Arts Center Drainage Improvements Project, accept the work of S. Porter, Inc. and Bear Valley Paving as complete, and authorize staff to file Notices of Completion for the Summit Boulevard Rehabilitation Project and the Performing Arts Center Drainage Improvements Project.

ITEMS REMOVED FROM THE CONSENT CALENDAR

2. CEREMONIAL

ROLL CALL

2.1 CITY COUNCIL REORGANIZATION

SELECTION OF THE MAYOR AND MAYOR PRO TEM
Council nominations for Mayor and Mayor Pro Tem, for a one-year term.

CITY COUNCIL AGENDA
DECEMBER 11, 2024 - Page 4
Adjourn to the Fire Protection District Board.

2.2 FIRE PROTECTION DISTRICT REORGANIZATION

SELECTION OF CHAIR AND VICE CHAIR
Board Nominations for Chair and Vice Chair, for a one-year term.

Adjourn to the Successor Agency.

2.3 SUCCESSOR AGENCY REORGANIZATION

SELECTION OF CHAIR AND VICE CHAIR
Agency nominations for Chair and Vice Chair, for a one-year term.

Adjourn to the City Council.

PUBLIC COMMUNICATIONS (PART 2)

3. COMMENTS, ANNOUNCEMENTS & ADDITIONAL CITY BUSINESS
• CITY CLERK, CITY ATTORNEY & CITY MANAGER COMMENTS
• COUNCILMEMBER BOARD/COMMITTEE REPORTS & COMMENTS

ADJOURNMENT

TENTATIVE ITEMS TO BE CONSIDERED AT A FUTURE PUBLIC MEETING • Overview on Water Matters Related to the City of Big Bear Lake Study Session o January 28, 2025 Special City Council Meeting
• General Election Matters and Rules of Order Study Session o February 12, 2025 Special City Council Meeting
• Quarterly Fire Protection District Meeting
o February 12, 2025 Regular Fire Protection District Meeting

DECLARATION OF POSTING
I hereby certify under penalty of perjury, under the laws of the State of California, that the foregoing agenda was posted in accordance with the applicable legal requirements. Dated this 8 th day of December 2024.

Erica Stephenson, City Clerk
The City of Big Bear Lake wishes to make all of its public meetings accessible to the public. If you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (909) 866-5831. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

CONSENT CALENDAR REPORTS
Check# Vendor/Employee Date Amount
91524 Libco Incorporated 11/06/24 12,500.00
91526 San Bernardino County 11/07/24 46.00
91527 Mountain Area Regional Transit Authority 11/07/24 41,666.67 91529 Alliant Insurance Services, Inc. 11/07/24 452.00
91533 Butchers Blocks & Building Materials 11/07/24 432.38 91535 Bear Valley Paving, Inc. 11/07/24 321,563.85
91536 Bear Valley Printing Inc 11/07/24 96.85
91537 Caplinked, Inc. 11/07/24 2,600.00
91539 Laguna Vault, LLC 11/07/24 55.00
91540 Geiger Supply, Inc. 11/07/24 4.83
91542 Gibson Transportation Consulting, Inc. 11/07/24 3,193.75 91543 Grainger Inc. 11/07/24 243.30
91548 Industrial Hearing & Pulmonary Inc. 11/07/24 1,800.00 91549 Intelesys One, Inc. 11/07/24 11,947.97
91550 Knights Automotive and Performance, Inc. 11/07/24 407.59 91557 Mission Linen Supply Inc. 11/07/24 962.97
91558 Murrays 11/07/24 2,508.42
91559 Nativescapes, Inc. 11/07/24 1,080.00
91562 Jennifer O'Keefe 11/07/24 799.00
91563 Overland,Pacific & Cutler, Inc 11/07/24 16,084.50 91565 Parkhouse Tire, Inc. 11/07/24 855.86
91566 Quinn Company 11/07/24 545.65
91569 Safeguard Business Systems Inc 11/07/24 975.77
91570 Uline 11/07/24 454.34
91574 Xylem Water Solutions USA Inc 11/07/24 22,211.28
91575 US Bank Corporate Payment Systems 11/08/24 12,820.54 91576 San Bernardino County Vehicle Svcs Dept 11/14/24 9,868.86 91578 Autozone Investment Corporation 11/14/24 174.21
91579 Bay City Equipment Industries Inc 11/14/24 9,056.40 91580 Big Bear Disposal Inc 11/14/24 122.22
91581 BlackHole Technologies Inc 11/14/24 1,969.78
91582 Bravo Arts Solutions LLC 11/14/24 129.80
91583 Butchers Blocks & Building Materials 11/14/24 171.31 91584 Bear Valley Electric 11/14/24 8,840.90
91586 Execucom 11/14/24 735.00
91587 Cintas Corporation 11/14/24 1,456.27
91588 Dapeer Rosenblit & Litvak LLP 11/14/24 983.92
91589 Lumber City Corp. 11/14/24 40.70
91591 Frontier Communications 11/14/24 179.64
91593 Grainger Inc. 11/14/24 1,001.72
91594 MTS Partners Inc 11/14/24 915.90
91597 Mission Linen Supply Inc. 11/14/24 980.77
91598 Monarch Weather & Climate Intelligence, LLC 11/14/24 900.00 91599 Randy Spitz 11/14/24 279.96
91600 Mountain Water Co 11/14/24 144.00
91601 Nielsen Merksamer Parrinello Gross & Leoni, LLP 11/14/24 17,627.19 91602 Orkin Pest Control 11/14/24 461.98
91603 Parkhouse Tire, Inc. 11/14/24 1,350.68
91604 Quinn Company 11/14/24 500.63
91606 Gabriel and Maria Rojas 11/14/24 332.72
91608 Underground Service Alert Inc. 11/14/24 286.91
91609 USA Bluebook 11/14/24 433.72
91610 Valero Marketing & Supply Co 11/14/24 801.41
91611 Vista Paint 11/14/24 1,978.88
91612 Willdan Engineering Inc 11/14/24 358.18
91614 San Bernardino County Sheriff's Dept 11/22/24 504,624.00 91615 City of Big Bear Lake Dept of Water & Power 11/22/24 4,569.38 91617 4Imprint 11/22/24 217.25
91618 All American Building Services, Inc. 11/22/24 105,055.75 91619 Airgas, Inc. 11/22/24 63.44
91620 Alliant Insurance Services, Inc. 11/22/24 546.00
91621 All Protection Alarm 11/22/24 1,618.00
91622 Artistic Holiday Designs LLC 11/22/24 24,400.00
91623 Autozone Investment Corporation 11/22/24 32.95
91624 Big Bear Disposal Inc 11/22/24 297,614.51
91625 Clifford Fowler 11/22/24 700.38
91627 Butchers Blocks & Building Materials 11/22/24 205.34 91628 Bear Valley Electric 11/22/24 6,498.92
City of Big Bear Lake
Checks Issued 11/01/2024 - 11/30/2024
Item 1.1
Check# Vendor/Employee Date Amount
City of Big Bear Lake
Checks Issued 11/01/2024 - 11/30/2024
91629 Charter Communications Holdings, LLC 11/22/24 4,326.55 91630 CP Products 11/22/24 272.65
91631 Melisa Carlc 11/22/24 1,005.00
91632 Dapeer Rosenblit & Litvak LLP 11/22/24 1,030.40
91633 Lumber City Corp. 11/22/24 45.01
91634 Fisher Integrated, Inc. 11/22/24 3,600.00
91635 Extra Space Management Inc 11/22/24 1,021.00
91636 Frontier Communications 11/22/24 2,632.37
91637 Grainger Inc. 11/22/24 766.02
91638 Hilltop Geotechnical, Inc. 11/22/24 2,523.00
91639 Intelesys One, Inc. 11/22/24 128.00
91641 League of California Cities 11/22/24 3,475.00
91642 Lynn Merrill And Associates, Inc. 11/22/24 475.90 91643 Merrell Johnson Engineering Inc 11/22/24 45,065.50 91645 Mission Linen Supply Inc. 11/22/24 1,154.14
91646 James B. Netzer 11/22/24 11,800.00
91647 Nielsen Merksamer Parrinello Gross & Leoni, LLP 11/22/24 3,924.18 91648 Orkin Pest Control 11/22/24 144.99
91649 Quadient Leasing USA, Inc 11/22/24 719.26
91650 Quinn Company 11/22/24 55.32
91651 Staples Business Credit 11/22/24 42.08
91652 TruePoint Solutions, LLC 11/22/24 18,712.50
91654 Willdan Engineering Inc 11/22/24 34,742.00
91655 Bear Valley Meals on Wheels 11/26/24 2,000.00
ACH Daniel Schonberg 11/22/24 750.00
ACH Gary Payne 11/14/24 1,100.00
ACH Gary Payne 11/22/24 300.00
ACH Phase II Systems 11/14/24 2,268.89
ACH S Porter Inc 11/07/24 94,648.50
ACH S Porter Inc 11/14/24 1,373,688.41
ACH TASC Client Invoices 11/14/24 94.24
ACH What's Up Big Bear 11/14/24 360.00
ACH Espyr 11/26/24 204.60
3,077,613.61
Check# Vendor/Employee Transaction Amount
City Council 4110
91529 Alliant Insurance Services, Inc. State of the City Outreach Event 11/07/24 452.00 91558 Murrays State of the City Outreach Event 11/07/24 2,508.42 91562 Jennifer O'Keefe State of the City Outreach Event 11/07/24 799.00 91575 US Bank Corporate Payment Systems 11/08/24 77.29
91641 League of California Cities 11/22/24 2,700.00
91655 Bear Valley Meals on Wheels 11/26/24 2,000.00
ACH Gary Payne 11/22/24 300.00
City Council Total 8,836.71
City Manager 4120
91575 US Bank Corporate Payment Systems 11/08/24 196.14 City Manager Total 196.14
City Clerk & Communications 4130
91524 Libco Incorporated 11/06/24 12,500.00
91539 Laguna Vault, LLC 11/07/24 55.00
91575 US Bank Corporate Payment Systems 11/08/24 208.95 91617 4Imprint 11/22/24 217.25
91620 Alliant Insurance Services, Inc. 11/22/24 546.00
91639 Intelesys One, Inc. 11/22/24 128.00
ACH Daniel Schonberg 11/22/24 750.00
City Clerk & Communications Total 14,405.20
Finance 4140
91569 Safeguard Business Systems Inc 11/07/24 975.77
91575 US Bank Corporate Payment Systems 11/08/24 28.85
Finance Services Total 1,004.62
Staff Services & Risk Management 4150
91548 Industrial Hearing & Pulmonary Inc.

Desert Mtn Division Meeting/Office Supplies
League Mayor & Council Academy
Council Contribution
State of the City Outreach Event
Line Fire Provisions/Digital Subscriptions
Signature Event Expense - Christmas in the Village Expense Document Storage - November
Office Supplies/Halloween in the Village Expense
Signature Event Expense - Halloween in the Village
Signature Event Expense - Christmas in the Village Expense PRA Services - October
City Graphic Design Services
Check Stock
Meeting Supplies
Annual OSHA Hearing Tests 11/07/24 1,800.00
91575 US Bank Corporate Payment Systems Training Provisions/Employee Appreciation/Annual HR Membership/Office Supplies 11/08/24 1,366.78 91606 Gabriel and Maria Rojas Employee Engagement 11/14/24 332.72 ACH Phase II Systems PARS Administrative Fees 11/14/24 2,268.89 ACH TASC Client Invoices Administrative Fees 11/14/24 94.24 ACH Espyr EAP Services 11/26/24 204.60
Staff Services & Risk Management Total 6,067.23
City Attorney 4170
91588 Dapeer Rosenblit & Litvak LLP 11/14/24 983.92
91601 Nielsen Merksamer Parrinello Gross & Leoni, LLP 11/14/24 17,627.19 91632 Dapeer Rosenblit & Litvak LLP 11/22/24 1,030.40
91647 Nielsen Merksamer Parrinello Gross & Leoni, LLP 11/22/24 3,924.18 City Attorney Total 23,565.69
Traffic Safety 4230
91628 Bear Valley Electric 11/22/24 324.56
Traffic Safety Total 324.56
Law Enforcement 4250
91614 San Bernardino County Sheriff's Dept
Professional Legal Services - September
Professional Legal Services - August
Professional Legal Services - October
Professional Legal Services - October
Electricity Usage
Monthly Sheriff Contract 11/22/24 504,624.00
Law Enforcement Total 504,624.00
City of Big Bear Lake
Expenditure By Department
Checks Issued 11/01/2024 - 11/30/2024
Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 11/01/2024 - 11/30/2024
Animal Regulation 4260
91648 Orkin Pest Control Pest Control Services 11/22/24 144.99 Animal Regulation Total 144.99
Engineering 4310
91536 Bear Valley Printing Inc Printing Services 11/07/24 96.85 91575 US Bank Corporate Payment Systems Line Fire Provisions/Recording Fee 11/08/24 901.56 91576 San Bernardino County Vehicle Svcs Dept Fuel Charges 11/14/24 516.79 91612 Willdan Engineering Inc Professional Services 11/14/24 358.18 91641 League of California Cities City Managers Conference 11/22/24 775.00 91643 Merrell Johnson Engineering Inc Professional Services 11/22/24 5,825.50 Engineering Total 8,473.88
Street Maintenance & Snow Removal 4320
91533 Butchers Blocks & Building Materials Materials/Supplies 11/07/24 188.08 91543 Grainger Inc. Materials/Supplies 11/07/24 243.30
91557 Mission Linen Supply Inc. Uniform Laundry Service 11/07/24 679.59 91575 US Bank Corporate Payment Systems Line Fire Provisions/Repair Parts/Training Exp/Office Supplies 11/08/24 4,465.47 91576 San Bernardino County Vehicle Svcs Dept Fuel Charges 11/14/24 3,438.87 91581 BlackHole Technologies Inc GPS Monthly Services 11/14/24 1,969.78 91583 Butchers Blocks & Building Materials Materials/Supplies 11/14/24 122.00 91586 Execucom After-hours Call Service 11/14/24 367.50 91587 Cintas Corporation AED Lease 11/14/24 530.95
91589 Lumber City Corp. Materials/Supplies 11/14/24 40.70 91597 Mission Linen Supply Inc. Uniform Laundry Service 11/14/24 693.83 91598 Monarch Weather & Climate Intelligence, LLC Weather Forecasting Services 11/14/24 900.00 91604 Quinn Company Materials/Supplies 11/14/24 500.63
91610 Valero Marketing & Supply Co Fuel Charges 11/14/24 801.41 91611 Vista Paint Traffic Paint 11/14/24 1,978.88
91619 Airgas, Inc. Materials/Supplies 11/22/24 63.44
91621 All Protection Alarm Alarm Monitoring 11/22/24 741.54 91625 Clifford Fowler Snow Removal Expense - Chains 11/22/24 700.38 91627 Butchers Blocks & Building Materials Materials/Supplies 11/22/24 27.44 91629 Charter Communications Holdings, LLC Cable Service 11/22/24 89.12 91633 Lumber City Corp. Materials/Supplies 11/22/24 45.01 91635 Extra Space Management Inc Storage Rental Space 11/22/24 1,021.00 91645 Mission Linen Supply Inc. Uniform Laundry Service 11/22/24 832.53 91650 Quinn Company Materials/Supplies 11/22/24 55.32
PW: Street Maintenance & Snow Removal Total 20,496.77
Vehicle Maintenance 4325
91550 Knights Automotive and Performance, Inc. Vehicle Repair Parts 11/07/24 407.59 91557 Mission Linen Supply Inc. Uniform Laundry Service 11/07/24 42.48 91565 Parkhouse Tire, Inc. Tires 11/07/24 855.86
91566 Quinn Company Vehicle Repair Parts 11/07/24 545.65 91575 US Bank Corporate Payment Systems Vehicle Repair Parts/Fuel Charges 11/08/24 979.00 91578 Autozone Investment Corporation Materials/Supplies 11/14/24 174.21 91593 Grainger Inc. Materials/Supplies 11/14/24 1,001.72 91597 Mission Linen Supply Inc. Uniform Laundry Service 11/14/24 43.37 91603 Parkhouse Tire, Inc. Tires 11/14/24 1,350.68
91615 City of Big Bear Lake Dept of Water & Power Water Usage 11/22/24 367.29 Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 11/01/2024 - 11/30/2024
91645 Mission Linen Supply Inc. Uniform Laundry Service 11/22/24 52.03 PW: Vehicle Maintenance Total 5,819.88
Street Lighting 4330
91584 Bear Valley Electric Electricity Usage 11/14/24 5,665.94 91628 Bear Valley Electric Electricity Usage 11/22/24 153.26 PW: Street Lighting Total 5,819.20
Parking Lots & Facilities 4335
91533 Butchers Blocks & Building Materials Materials/Supplies 11/07/24 58.83 91583 Butchers Blocks & Building Materials Materials/Supplies 11/14/24 32.22 91584 Bear Valley Electric Electricity Usage 11/14/24 1,279.50 91602 Orkin Pest Control Pest Control Services 11/14/24 243.99 91615 City of Big Bear Lake Dept of Water & Power Water Usage 11/22/24 416.51 91628 Bear Valley Electric Electricity Usage 11/22/24 616.91 91629 Charter Communications Holdings, LLC Security Camera Internet Service 11/22/24 239.96 PW: Parking Lots & Facilities Total 2,887.92
Planning 4410
91526 San Bernardino County Monthly Assessor Parcel Map Update 11/07/24 46.00 91654 Willdan Engineering Inc Professional Services 11/22/24 5,712.00 Planning Total 5,758.00
Planning Commission 4411
91575 US Bank Corporate Payment Systems Training Expense 11/08/24 1,185.00 Planning Commission Total 1,185.00
Economic Development & Tourism Management 4415
91575 US Bank Corporate Payment Systems Conference Expense/Meeting Provisions 11/08/24 1,112.58 91576 San Bernardino County Vehicle Svcs Dept Fuel Charges 11/14/24 649.26 91651 Staples Business Credit Office Supplies 11/22/24 42.08 Economic Development & Tourism Management Total 1,803.92 Building & Safety 4430
91576 San Bernardino County Vehicle Svcs Dept Fuel Charges 11/14/24 340.76 91654 Willdan Engineering Inc Professional Services 11/22/24 29,030.00 Building & Safety Total 29,370.76
PAC Administration 4610
91582 Bravo Arts Solutions LLC Ticket Printing Fees 11/14/24 129.80 PAC Administration Total 129.80
City Parks & Trails 4625
91533 Butchers Blocks & Building Materials Materials/Supplies 11/07/24 5.03 91559 Nativescapes, Inc. Landscaping Supplies 11/07/24 1,080.00 91584 Bear Valley Electric Electricity Usage 11/14/24 634.95 91615 City of Big Bear Lake Dept of Water & Power Water Usage 11/22/24 2,222.87 91621 All Protection Alarm Alarm Monitoring 11/22/24 209.58 91628 Bear Valley Electric Electricity Usage 11/22/24 994.33 91629 Charter Communications Holdings, LLC Security Camera Internet Service 11/22/24 409.94 City Parks & Trails Total 5,556.70
Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 11/01/2024 - 11/30/2024
General Government 4800
91575 US Bank Corporate Payment Systems Professional Website Pictures/Shipping Charges/Meeting Supplies 11/08/24 305.35 91599 Randy Spitz Meeting Supplies 11/14/24 279.96
91600 Mountain Water Co Water Dispenser Rental & Water 11/14/24 144.00 91649 Quadient Leasing USA, Inc Mailing Machine Lease 11/22/24 719.26 General Government Total 1,448.57
Information Technology 4810
91537 Caplinked, Inc. Virtual Data Room Annual Software Subscription 11/07/24 2,600.00 91549 Intelesys One, Inc. Annual Cyber Security Subscription 11/07/24 11,947.97 91575 US Bank Corporate Payment Systems Professional Platforms/Toner 11/08/24 1,993.57 91591 Frontier Communications Telephone Service 11/14/24 79.01 91594 MTS Partners Inc Toner 11/14/24 915.90
91629 Charter Communications Holdings, LLC High Speed Internet 11/22/24 3,467.55 91631 Melisa Carlc GIS Services 11/22/24 1,005.00
91634 Fisher Integrated, Inc. Video Streaming 11/22/24 3,600.00 91636 Frontier Communications Telephone Service 11/22/24 2,036.74 91652 TruePoint Solutions, LLC Accela Software Implementation 11/22/24 18,712.50 Technology Services Total 46,358.24
Civic Center 4820
91557 Mission Linen Supply Inc. Uniform Laundry Service 11/07/24 59.46 91576 San Bernardino County Vehicle Svcs Dept Fuel Charges 11/14/24 2,741.35 91583 Butchers Blocks & Building Materials Materials/Supplies 11/14/24 17.09 91587 Cintas Corporation AED Lease 11/14/24 394.37
91597 Mission Linen Supply Inc. Uniform Laundry Service 11/14/24 60.71 91602 Orkin Pest Control Pest Control Services 11/14/24 217.99 91615 City of Big Bear Lake Dept of Water & Power Water Usage 11/22/24 487.83 91621 All Protection Alarm Alarm Monitoring 11/22/24 522.90 91629 Charter Communications Holdings, LLC Security Camera Internet Service 11/22/24 119.98 91630 CP Products Materials/Supplies 11/22/24 272.65
91645 Mission Linen Supply Inc. Uniform Laundry Service 11/22/24 72.85 Civic Center Total 4,967.18
PAC Operations & Maintenance 4821
91533 Butchers Blocks & Building Materials Materials/Supplies 11/07/24 6.40 91540 Geiger Supply, Inc. Materials/Supplies 11/07/24 4.83 91621 All Protection Alarm Alarm Monitoring 11/22/24 143.98 ACH Gary Payne Theatre Maintenance & Support 11/14/24 1,100.00 ACH What's Up Big Bear Theatre Support 11/14/24 360.00
PAC Operations & Maintenance Total 1,615.21
Sanitation 250
91533 Butchers Blocks & Building Materials Materials/Supplies 11/07/24 107.40 91557 Mission Linen Supply Inc. Uniform Laundry Service 11/07/24 113.48 91576 San Bernardino County Vehicle Svcs Dept Fuel Charges 11/14/24 2,181.83 91584 Bear Valley Electric Electricity Usage 11/14/24 758.58 91586 Execucom After-hours Call Service 11/14/24 367.50 91587 Cintas Corporation AED Lease 11/14/24 530.95
91591 Frontier Communications Telephone Service 11/14/24 100.63 91597 Mission Linen Supply Inc. Uniform Laundry Service 11/14/24 113.48 Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 11/01/2024 - 11/30/2024
91608 Underground Service Alert Inc. Underground Dig Alert Services 11/14/24 286.91 91609 USA Bluebook Materials/Supplies 11/14/24 433.72
91615 City of Big Bear Lake Dept of Water & Power Water Usage 11/22/24 52.73 91623 Autozone Investment Corporation Materials/Supplies 11/22/24 32.95 91628 Bear Valley Electric Electricity Usage 11/22/24 3,589.02 91636 Frontier Communications Telephone Service 11/22/24 595.63 91637 Grainger Inc. Materials/Supplies 11/22/24 766.02
91643 Merrell Johnson Engineering Inc Professional Services 11/22/24 991.00 91645 Mission Linen Supply Inc. Uniform Laundry Service 11/22/24 113.48 Sanitation Total 11,135.31
Property Lease General Operations 255
91563 Overland,Pacific & Cutler, Inc Professional Services 11/07/24 16,084.50 91646 James B. Netzer Professional Services 11/22/24 11,800.00 Property Lease General Operations Total 27,884.50
Mountain Transit 282
91527 Mountain Area Regional Transit Authority No-Fare Trolley Contribution - November 11/07/24 41,666.67 Mountain Transit Total 41,666.67
Village Streetscape Maintenance 291
91533 Butchers Blocks & Building Materials Materials/Supplies 11/07/24 66.64 91570 Uline Materials/Supplies 11/07/24 454.34
91584 Bear Valley Electric Electricity Usage 11/14/24 501.93 91615 City of Big Bear Lake Dept of Water & Power Water Usage 11/22/24 1,022.15 91622 Artistic Holiday Designs LLC Village Holiday Decorations 11/22/24 24,400.00 91624 Big Bear Disposal Inc Village Litter Containers 11/22/24 2,558.12 91627 Butchers Blocks & Building Materials Materials/Supplies 11/22/24 177.90 91628 Bear Valley Electric Electricity Usage 11/22/24 820.84 Village Streetscape Maintenance Total 30,001.92
Capital Projects 321
91535 Bear Valley Paving, Inc. PAC Facility Improvements Project 11/07/24 303,688.40 91542 Gibson Transportation Consulting, Inc. Castle Rock Trailhead Project 11/07/24 3,193.75 91574 Xylem Water Solutions USA Inc Sanitation Infrastructure 11/07/24 22,211.28 91579 Bay City Equipment Industries Inc Sanitation Infrastructure 11/14/24 9,056.40 91618 All American Building Services, Inc. Village Accessibility Improvements Project 11/22/24 105,055.75 91638 Hilltop Geotechnical, Inc. PAC Facility Improvements Project 11/22/24 2,523.00 91643 Merrell Johnson Engineering Inc Castle Rock Trailhead Project 11/22/24 23,440.00 ACH S Porter Inc Castle Rock Trailhead Project 11/07/24 94,648.50 Capital Projects Total 563,817.08
Street Improvement Projects 350
91535 Bear Valley Paving, Inc. Street Rehabilitation Project FY24 - Retention Released 11/07/24 17,875.45 91643 Merrell Johnson Engineering Inc Summit Boulevard Rehabilitation Project 11/22/24 13,818.00 ACH S Porter Inc Summit Boulevard Rehabilitation Project 11/14/24 1,373,688.41 Capital Projects/ Street Improvements Total 1,405,381.86 Refuse 550
91557 Mission Linen Supply Inc. Uniform Laundry Service 11/07/24 67.96 91580 Big Bear Disposal Inc Portable Restroom Rentals 11/14/24 122.22 91597 Mission Linen Supply Inc. Uniform Laundry Service 11/14/24 69.38 Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 11/01/2024 - 11/30/2024
91624 Big Bear Disposal Inc Residential Curb/Bin Service 11/22/24 295,056.39 91642 Lynn Merrill And Associates, Inc. Professional Services 11/22/24 475.90 91643 Merrell Johnson Engineering Inc Professional Services 11/22/24 991.00 91645 Mission Linen Supply Inc. Uniform Laundry Service 11/22/24 83.25 Refuse Total 296,866.10
3,077,613.61
DISTRIBUTION OF TREASURY CASH Rate Amount % of Total
Demand Account - Union Bank $ 877,473 3.38%
Imprest Cash - Union Bank Payroll $ 5,515 0.02%
Imprest Cash $ 1,625 0.01%
Dental Self Insured Checking $ 165,792 0.64%
Local Agency Investment Fund (LAIF) 4.518% 24,890,022 $ 95.95% Total Cash In Treasury: $ 25,940,428 100.00%
INVESTMENT ACTIVITY Days Deposits Withdrawals
LAIF Average Life (Days) of Portfolio 231
LAIF Transactions $0 -$2,100,000
Interest Received for Fiscal Year 2024-25 $712,523
DISTRIBUTION OF CASH BY FUND October 2024 September 2024 Change General $ 22,522,245 $ 23,110,008 $ (587,763)
Sanitation $ 4,461,209 $ 4,584,737 $ (123,528)
Capital Improvement $ (1,699,457) $ (966,130) $ (733,327) Refuse $ (118,085) $ 287,027 $ (405,112)
Trust $ 244,009 $ 796,308 $ (552,299)
Successor Agency $ 114,533 $ 117,218 $ (2,685)
AB 3229 Supp Law Enforce $ 415,974 $ 279,804 $ 136,170
Total Cash in Treasury: $ 25,940,428 $ 28,208,971 $ (2,268,544) CASH WITH FISCAL AGENT - RESERVE FUNDS Cost Basis Market Value Current Yield 2005 Revenue Refunding Bonds
Big Bear Lake Reserve Fund $ 616,803 $ 616,803 4.74%
Moonridge Reserve Fund $ 87,855 $ 87,855 4.74%
1999 IA Tax Allocation Bonds $ 289,289 $ 289,289 4.74%
- The aforementioned investments conform to the City's investment policy. (Res. 2022-64) - Cash is sufficient to meet needs of the next 6 months. - Interest earned on invested cash is accrued on a quarterly basis.

Pursuant to California Government Code 53647 all local government agencies are required to report the current market value of investments under management by an outside party. The reserve funds for the aforementioned bond issues are held and managed by the City's Trustee, Union Bank.

CITY OF BIG BEAR LAKE

TREASURER'S REPORT
October, 2024
Regular Meeting Minutes – November 13, 2024
A Regular Meeting of the City Council of the City of Big Bear Lake was called to order by Mayor Melnick at 4:00 p.m., Wednesday, November 13, 2024, at the Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, California.

OPEN SESSION
Flag Salute: Flag Salute led by Councilmember Herrick
Invocation: Invocation was led by Jim Lona Commander of American Legion Post 584
Councilmembers Present: Mayor Perri Melnick
Mayor Pro Tem Kendi Segovia
Councilmember Rick Herrick
Councilmember Randall Putz
Others Present: Erik Sund, City Manager
Stephen P. Deitsch, City Attorney
Erica Stephenson, City Clerk
Rachel Bowman, Administrative Service Manager

CLOSED SESSION PUBLIC COMMUNICATIONS
Daniel Gulbranson, Big Bear Lake resident, expressed his dissatisfaction with the leadership of the City Council and the behavior of City management.

Jeannine Sitton, Big Bear Lake business owner, shared that she is a local business owner that hasn’t had a raise in years, and expressed concerns about the proposed City Manager salary increase.

Tom Sitton, Big Bear Lake business owner, voiced his negative opinion pertaining to the City Manager.

At the hour of 4:10 p.m., Mayor Melnick called for a recess.

At the hour of 5:00 p.m., Mayor Melnick resumed Open Session.

PRESENTATIONS
• Mayor Perri Melnick recognized Councilmember Randall Putz for his achievements in the Council Members Leadership Academy Torch Program and for recently being appointed to serve on the League of California Cities Board of Directors.
• Presentation made by Andrew Mellon, Community Development Manager providing a Fiscal Year 2023-24 Overview of the Community Development Department’s activities and accomplishments. • Presentation made by Kelly Ent, Deputy City Manager / Chief Financial Officer providing the Item 1.2

Meeting Minutes
November 13, 2024
City’s Fiscal Quarter 1, 2024 Financial Report.
• Presentation made by Sean Sullivan, Assistant City Manager providing an overview of the upcoming winter operations plan.

RESULTS OF CLOSED SESSION
City Attorney Stephen P. Deitsch, announced that the City Council discussed the following items in Closed Session and no reportable action was taken by the City Council.

1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957 Title of Position: City Manager

2. CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6 Agency designated representatives: Mayor Perri Melnick and City Attorney Stephen Deitsch Unrepresented employee: City Manager Erik Sund

OPEN SESSION PUBLIC COMMUNICATIONS
Edgar Alaniz, Big Bear Lake business owner, provided his thoughts related to business murals; expressed concerns about City transparency.

Tara Antongiorgi, Sugarloaf resident, thanked the City for their support of the Plein Air Arts Festival and provided a positive overview of this event.

Candy Hallstead, Fawnskin resident and Bear Valley Meals on Wheels representative, requested for the City Council to donate funds to the local Meals on Wheels program.

Theodore Trentman, Big Bear City resident, shared that Big Bear Television is up and running; expressed concerns about animals displaced by the Line Fire and the Apple Valley Animal Shelter operations.

Daniel Gulbranson, Big Bear Lake resident, voiced his concerns about the State of the City event being held three days before the election day, the Rathbun Trail, and City management.

Jeannine Sitton, Big Bear Lake business owner, thanked the City for recently surveying Village business owners but expressed concerns that not all business owners received the survey; shared her beliefs that it is possible for a good balance to exist between special events in the Village and the City.

Dennis Nelson, Big Bear Lake resident and President of the Big Bear Lions Club, requested for the City Council to donate funds to the upcoming Bear Valley Holiday Collaborative.

Tiffany Atkin, Big Bear Lake business owner, voiced her opinion and recent confusion related to the Big Bear Lake Sign Code, and requested clarification.

Tim Wolcott, Big Bear Lake business owner, shared his concerns regarding business signage regulations, City spending, and the lack of a local community center.

Pat Enyart, Sugarloaf resident and Community Pet Food Pantry representative, provided some background related to the Community Pet Food Pantry and shared that the organization has applied for the Community Development Block Grant.

Ellen Clarke, Big Bear Chamber of Commerce Executive Director, commended the City for the Small

Meeting Minutes
November 13, 2024
Business Façade Improvement Program; noted the Chamber is seeking donations of “soup and socks”; explained the upcoming Village Holiday Passport program.

Joe Prizament, Big Bear Lake business owner, shared his frustration pertaining to the Big Bear Lake Sign Code; and expressed his concerns regarding the City’s snow plowing operations.

Tom Sitton, Big Bear Lake business owner, voiced his concerns related to outside vendors competing with Village businesses, the annual car show, and Village street closures; for future events he recommends rolling street closures.

1. CONSENT CALENDAR
A motion was made by Councilmember Putz, seconded by Councilmember Herrick to approve the Consent Calendar as follows:

1.1 APPROVE DEMANDS – CHECK ISSUE DATE 10/01/24 THROUGH 10/31/24 IN THE AMOUNT OF $2,322,101.29 AND THE SEPTEMBER 2024 TREASURER’S REPORT Approved.

1.2 APPROVE MEETING MINUTES FROM THE APRIL 10, 2024 REGULAR MEETING

OF THE CITY COUNCIL
Approved.

1.3 APPROVE MEETING MINUTES FROM THE JULY 10, 2024 REGULAR MEETING

OF THE CITY COUNCIL
Approved.

1.4 APPROVE MEETING MINUTES FROM THE OCTOBER 9, 2024 REGULAR

MEETING OF THE CITY COUNCIL
Approved.

1.5 ADOPT AN AMENDMENT TO THE CITY’S RECORDS RETENTION SCHEDULE Approved and adopted the following resolution entitled:

RESOLUTION NO. 2024-58
RESOLUTION AMENDING THE CITY’S RECORD RETENTION SCHEDULE

AND AUTHORIZING THE DESTRUCTION OF EMAILS PURSUANT TO
GOVERNMENT CODE SECTION 34090

1.6 AUTHORIZE NOTICES OF COMPLETION FOR FISCAL YEAR 2024-25 CAPITAL

IMPROVEMENT PROJECTS
Approved.

1.7 AWARD A CONSTRUCTION CONTRACT – PAC RESTROOM IMPROVEMENTS

PROJECT

Meeting Minutes
November 13, 2024
Approved and adopted the following resolution entitled:

RESOLUTION NO. 2024-59

RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO CORNERSTONE CONSTRUCTION CO. FOR THE PAC RESTROOMS IMPROVEMENTS PROJECT The Consent Calendar was approved by the following vote:

AYES: Segovia, Putz, Herrick, Melnick
NOES: None
ABSTAIN: None
ABSENT: None

ITEMS REMOVED FROM THE CONSENT CALENDAR
None.

2. PUBLIC HEARING

2.1 ORDINANCE AMENDING THE CITY’S DEVELOPMENT CODE RELATING TO

ACCESSORY DWELLING UNITS
Nathan Castillo, Senior Planner, made a staff presentation for this item.

At the hour of 6:31 p.m., Mayor Melnick opened the Public Hearing, and the following individuals approached the City Council:

Michael Beveridge, Big Bear Lake resident, stated that he is in support of the ADU Ordinance and provided many positive reasons why he is in favor with this proposed Ordinance.

Annette Karnes, Big Bear Lake resident, asked City Council to consider allowing all homes to build ADU’s, including properties that operate a STR.

At the hour of 6:35 p.m., Mayor Melnick closed the Public Hearing.

Following the public hearing and City Council comments, a motion was made by Councilmember Putz, seconded by Mayor Pro Tem Segovia, to approve staff’s recommendation to read the title, waive further reading and introduce an ordinance entitled:

ORDINANCE NO. 2024-xxx

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BIG BEAR LAKE AMENDING DEVELOPMENT CODE SECTION 17.25.210 PERTAINING TO

ACCESSORY DWELLING UNITS AND FINDING THE AMENDMENT

STATUTORILY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT UNDER PUBLIC RESOURCES CODE § 21080.17

Meeting Minutes
November 13, 2024
Said motion was approved by the following vote:

AYES: Putz, Herrick, Segovia, Melnick
NOES: None
ABSTAIN: None
ABSENT: None

3. DISCUSSION/ACTION ITEMS

3.1 AUTHORIZE A PROFESSIONAL SERVICES AGREEMENT FOR CONCEPTUAL

PLANNING SERVICES RELATED TO EVENT SPACE
Sean Sullivan, Assistant Manager, and Kelly Tinker, Economic Development Manager made a joint staff presentation for this item.

After the presentation and City Council questions, Mayor Melnick invited up speakers who wanted to speak on this item. The following individuals approached the City Council:

Daniel Gulbranson, Big Bear Lake resident, indicated that he doesn’t agree with the City demolishing buildings on City property and expressed concerns with demolition costs.

Edgar Alaniz, Big Bear Lake business owner, provided his thoughts related to the City’s recent Village business survey and suggested that Code Compliance Officers personally reach out to each business to get a better survey response.

Patrice Duncan, Sugarloaf resident, thanked Councilmember Putz for his comments about divisiveness; she commended the City for taking action on this item and purchasing these properties; thanked the City Manager for his efforts.

Tara Antongiorgi, Sugarloaf resident, asked the City Council to continue to support the arts, and thanked the City for all their hard work.

Michael Beveridge, Big Bear Lake resident, stated his beliefs that the City’s recent property acquisitions enhance our status as a visitor community which supports the tourism economy.

Following public comment, a motion was made by Councilmember Putz, seconded by Councilmember Herrick, to approve staff’s recommendation and adopt the following resolution entitled:

RESOLUTION NO. 2024-60

RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH

SWA GROUP FOR CONCEPTUAL PLANNING SERVICES RELATED TO EVENT

SPACE WITHIN THE BARTLETT PARKING LOT
Said motion was approved by the following vote:

AYES: Herrick, Segovia, Putz, Melnick
NOES: None
ABSTAIN: None
ABSENT: None

Meeting Minutes
November 13, 2024

3.2 ORDINANCE APPROVING DEVELOPMENT CODE AMENDMENT 2023-068 TO

REMOVE FUTURE CERTAIN COMMERCIAL LAND USES AND LIMIT

DEVELOPMENT OF SINGLE-FAMILY DETACHED DWELLING UNITS IN THE R-3 (MULTIPLE FAMILY) ZONE DISTRICT CITYWIDE
Mayor Melnick announced that the Public Hearing for this Item was held and closed during the October 9, 2024 Regular City Council meeting, therefore, no new public comment is permitted during this meeting.

Andrew Mellon, Community Development Manager made a staff presentation for this item.

Stephen Deitsch, City Attorney, announced that Councilmember Herrick was not present at the October 9, 2024 Public Hearing and didn’t participate in the City Council consideration of this Item. In order for Councilmember Herrick to participate in tonight’s discussion of this Item, he was required to watch the video recording of this Public Hearing Item from the October 9, 2024 City Council Meeting.

Councilmember Herrick confirmed that he had watched the video recording of this Item and is prepared to fully participate in tonight’s discussion and consideration of this Item.

Following City Council comments, a motion was made by Councilmember Putz, seconded by Mayor Pro Tem Segovia, to approve staff’s recommendation to read the title, waive further reading and introduce an ordinance entitled:

ORDINANCE 2024-xxx

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BIG BEAR LAKE APPROVING DEVELOPMENT CODE AMENDMENT 2023-068 TO REMOVE

FUTURE CERTAIN COMMERCIAL LAND USES AND LIMIT DEVELOPMENT OF SINGLE-FAMILY DETACHED DWELLING UNITS IN THE R-3 (MULTIPLE

FAMILY) ZONE DISTRICT CITYWIDE, AND FINDING THESE AMENDMENTS

EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
Said motion was approved by the following vote:

AYES: Herrick, Putz, Segovia
NOES: Melnick
ABSTAIN: None
ABSENT: None

3.3 AUTHORIZE AN AMENDMENT TO THE CITY MANAGER’S EMPLOYMENT

AGREEMENT
Stephen Deitsch, City Attorney, made a staff presentation for this item.

After the presentation, Mayor Melnick invited up speakers who wanted to speak on this item. The following individuals approached the City Council:

Edgar Alaniz, Big Bear Lake business owner, voiced his dissatisfaction with the Neighborhood Preservation Division operations, City Council, and the City Manager’s proposed salary increase.

Daniel Gulbranson, Big Bear Lake resident, shared his frustration pertaining to City Council and the City Manager.

Meeting Minutes
November 13, 2024
Following public comment and City Council comments, a motion was made by Councilmember Putz, seconded by Mayor Pro Tem Segovia, to approve staff’s recommendation and adopt the following resolution entitled:

RESOLUTION NO. 2024-61

RESOLUTION AUTHORIZING THE FIRST AMENDMENT TO

THE CITY MANAGER EMPLOYMENT AGREEMENT
Said motion was approved by the following vote:

AYES: Segovia, Herrick, Putz, Melnick
NOES: None
ABSTAIN: None
ABSENT: None

4. COMMENTS, ANNOUNCEMENTS, & ADDITIONAL CITY BUSINESS
• CITY CLERK, CITY ATTORNEY, CITY MANAGER COMMENTS
City Manager Erik Sund thanked the Mayor and City Council for a wonderful State of the City event. He also thanked Visit Big Bear and the Chamber of Commerce for helping to sponsor the event.
• COUNCILMEMBER BOARD/COMMITTEE REPORTS & COMMENTS
Mayor Pro Tem Segovia announced that she attended the recent League of California Cities Annual Conference. Then she requested for the City Council to donate funds to the local Meals on Wheels and Bear Valley Holiday Giving Collaborative programs.

A motion was made by Councilmember Putz, and seconded by Councilmember Herrick to add an emergency item to the agenda, to allow the City Council the opportunity to consider making a donation to the Meals on Wheels and Bear Valley Holiday Giving Collaborative programs, prior to the upcoming holiday season.

Said motion was approved by the following vote:

AYES: Putz, Segovia, Herrick, Melnick
NOES: None
ABSTAIN: None
ABSENT: None
A motion was made by Councilmember Putz, seconded by Councilmember Herrick to use the City Council’s discretionary fund to donate $2,000 to the Meals on Wheels and $2,000 to the Bear Valley Holiday Giving Collaborative programs.

Said motion was approved by the following vote:

AYES: Segovia, Putz, Herrick, Melnick
NOES: None
ABSTAIN: None
ABSENT: None

Meeting Minutes
November 13, 2024
Councilmember Putz briefly shared that he attended the League of California Cities Annual Conference.

Councilmember Herrick announced that the Blanche and Gene Nay Foundation now has brochures regarding “planned giving”. The brochure includes details on legacy gifting opportunities.

Councilmember Herrick further shared that he attended a SBCTA meeting; announcing the Santa Ana Water Quality Board is stepping up requirements for water runoff. Councilmember Herrick added that he would like for the City Council to donate funds to the Veterans Guitar Project.

Mayor Melnick shared her concern regarding vacant businesses and retail spaces she sees around the City. Therefore, she requested that Kelly Tinker, Economic Development Manager consider a future presentation providing the City Council with information on what the City can do to help support and attract new business. In addition, Mayor Melnick highlighted a few of the City’s upcoming meetings including: a Special Meeting on December 11th to consider the role of Councilmembers when they’re representing the City on various Committees and Boards, a Study Session to be held January 28, 2025 to discuss water matters related to the City of Big Bear Lake, and a Special Meeting on February 12, 2025 to review General Election Matters and the City Council Rules of Order Policy.

ADJOURNMENT
There being no further business to come before the City Council at this Open Session, Mayor Melnick adjourned the meeting at 7:55 p.m.

Erica Stephenson, City Clerk

MEETING
DATE: December 11, 2024
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Katya Meyer, Project Manager
SUBJECT: Authorize a Project Funding Recommendation to the County of San Bernardino for the 2025-26 Community Development Block Grant Allocation

BACKGROUND & DISCUSSION
The Community Development Block Grant (CDBG) program is a federally-funded program which makes grant funds available for eligible applicants primarily serving low and moderate income households and/or persons. The U.S. Department of Housing and Urban Development (HUD) establishes the CDBG regulations and administers the program through state and local governments. Due to its population below the 50,000 threshold, Big Bear Lake does not qualify as a direct entitlement city. The San Bernardino County Community Development and Housing Department (CDH) manages the CDBG program in the unincorporated portions of the County and to participating County cities, including the City of Big Bear Lake. The County allocates the City a CDBG amount each program year. Factors that contribute to the allocation include Census population estimates, poverty level, and housing statistics. The County solicits applications for CDBG funding proposals and reviews them for eligibility. In order to be considered an eligible application, at least one of the following objectives must be met:
• To principally benefit low and moderate income persons • To eliminate slums and blight; or
• To meet a recent and urgent need.

At least 51% of CDBG funds must benefit low-moderate income persons. Therefore, most activities identified for Big Bear Lake are those that accomplish meeting the low-and moderateincome objective. Proposals may include public service activities such as social, educational or health services; or the grant activity may include a capital improvement project, which removes architectural barriers to provide disabled access. The removal of architectural barriers to create accessibility in public facilities is presumed to benefit low and moderate income persons.

To receive CDBG funding for the next fiscal year, the City is required to submit a timely project funding recommendation to the County Board of Supervisors by January 7, 2024. On November 15, 2024, the City received the County’s list of eligible and ineligible projects. The City’s estimated CDBG allocation for this year is $33,407 and a chart overviewing the previous allocations in relation to the 2025-26 funding allocation is on the next page.

Item 1.3
The City’s allocation for the 2025-26 funding cycle is estimated at $33,407. The allocation is an estimate until Congress approves the final budget for HUD. The County will adjust the allocation based on the final federal decision in late spring. Historically, the City’s allocation has been at or below the estimated amount. CDBG projects are also subject to funding thresholds. Cities with allocations of less than $100,000, such as Big Bear Lake, are limited to funding up to three total project applications including public service and construction projects. Additionally, public service projects are capped at 15% of the City’s allocation. This would mean that based upon the City’s estimated allocation of $33,407 only $5,011 would be available for public service organizations.

Alternatively, the City may use its CDBG funding allocation toward a City construction project normally funded by local funds so that CDBG funds can be substituted for General Fund monies, thereby distributing an amount similar to the City’s estimated allocation evenly to CDBG applicants. This alternative enables the City Council to make funding decisions for public service organizations that are not subject to funding thresholds, caps, and CDBG project guidelines and regulations. In this way, the City works directly with County staff to comply with HUD regulations for the City’s project, and public service organizations are not required to comply with the HUD regulations. The City has managed CDBG funding in this manner since 2011.

A total of ten (10) formal applications were received, including nine (9) public service applications totaling $308,000. City Staff will present the nine (9) formal public service project applications, including one that was not submitted through the County’s online portal, to the City Council for consideration at a future meeting in early 2025 since these funding requests are not subject to the County’s funding request deadline. The list of projects that have been deemed eligible to receive CDBG funding are included as an attachment to this report, and all applications that were submitted requesting FY 2025-26 CDBG funding are on file with the Office of the City Clerk.

The project that is being recommended for CDBG funding is for a construction project that expands upon the Village Accessibility Improvements Phase II Project. The project aims at furthering accessible connectivity within the Village area, with the construction of ADA compliant sidewalk, access ramps, and driveways. The project is eligible because it removes ADA-barriers $32,195 $33,988
$39,194
$36,508 $35,853
$33,407
$-
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
$45,000
2020-21 2021-22 2022-23 2023-24 2024-25 2025-26
CDBG Funding History
caused by missing or inaccessible walkways and sidewalk and replaces them with ADA compliant concrete. Staff has previously applied CDBG funds in this manner with a focus on improving overall mobility and access within this area.

FISCAL IMPACT
The proposed resolution authorizes a CDBG allocation of approximately $33,407 for the Village Accessibility Improvements Phase II Project. These funds would be added to the FY 2024-25 CDBG funds, approximately $35,000, previously approved for this project. Additional local monies, of approximately $30,000, will be requested at the time of budget development to provide a total project budget of approximately $100,000 in FY 2025-26.

ENVIRONMENTAL CONSIDERATIONS
Making recommendations on CDBG allocations is not a project subject to the California Environmental Quality Act (CEQA), pursuant to Section 15061(b) (3), Common Sense Exemption, of the CEQA Guidelines.

CONSIDERATION OF STRATEGIC PRIORITIES
This recommended action aligns with Strategic Priority No. 1 to “support and invest in sustainable infrastructure projects and programs consistent with the needs of our community” as well as Strategic Priority No. 2 “ensure fiscal responsibility”.

RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Authorizing a Project Funding Recommendation to the County of San Bernardino Using the City’s 2025-26 Community Development Block Grant Allocation of $33,407.

ATTACHMENTS

1. Resolution 2024-XX

2. Eligible Applications List prepared by the County
RESOLUTION NO. 2024-XX

RESOLUTION AUTHORIZING A PROJECT FUNDING RECOMMENDATION TO THE COUNTY OF SAN BERNARDINO USING THE CITY’S 2025-26 COMMUNITY DEVELOPMENT BLOCK GRANT ALLOCATION OF $33,407 WHEREAS, the Community Development Block Grant (CDBG) is a federally funded program which makes funds available for eligible applicants serving low- and moderate-income households and/or persons; and
WHEREAS, the U.S. Department of Housing and Urban Development (HUD) establishes the CDBG regulations and administers the program through state and local governments; and WHEREAS, the San Bernardino County Community Development and Housing Department (CDH) manages the CDBG program for HUD in the unincorporated portions of the County and in participating county cities, including the City of Big Bear Lake (City); and WHEREAS, CDH requires that the City make a funding recommendation using the City’s annual allocation, to be forwarded to the County Board of Supervisors for approval; and WHEREAS, ten (10) applicants submitted a formal application, including the City’s proposal. Of these applications, nine (9) were for local public service programs, some of which have received CDBG funding in previous years; and
WHEREAS, funding requests of the formal applications totals $308,000, which exceeds the City’s CDBG allocation of $33,407; and
WHEREAS, participating cities that receive less than $100,000, such as Big Bear Lake, are limited to funding only up to three total projects, including public service and construction projects; and
WHEREAS, public service projects are capped at 15% of the allocation, and construction projects may receive the full allocation amount; and
WHEREAS, utilizing the CDBG funding allocation toward a City construction project normally funded by general funds allows CDBG funds to be substituted for General Fund monies, thereby distributing an amount similar to the City’s estimated allocation evenly to CDBG applicants; and WHEREAS, since 2011, the City has recommended funding capital improvement projects to comply with ADA regulations by removing architectural barriers in public facilities, and the City’s Village Accessibility project is eligible to be supplemented with CDBG funds; and WHEREAS, on October 29, 2024 the City applied for a construction project, for the Village Accessibility Improvements Phase II Project, which is identified in the City’s 5-Year Capital Item 1.3
Attachment 1
Replacement / Improvement Plan; and
WHEREAS, the City is required to submit a timely project funding recommendation to the County Board of Supervisors by January 7, 2024, and
WHEREAS, all legal prerequisites to the adoption of this resolution have occurred.

NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Big Bear Lake hereby makes a project funding recommendation to the County of San Bernardino using the City’s 2025-26 Community Development Block Grant allocation of $33,407 for the Village Accessibility Improvements Phase II Project, located at various public rights-of-way on Cameron Drive and Pine Knot Ave. in Big Bear Lake, CA 92315.

PASSED, APPROVED AND ADOPTED this 11th day of December, 2024.

Perri Melnick, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2024-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 11th day of December, 2024 and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk
San Bernardino County
Department of Community Development and Housing
2025-26 CDBG Project Proposals
Location Applicant Application # Project Title Amount
Requested Comments Eligible: Yes/NO
Big Bear
Lake
Erik Sund, City Manager
City of Big Bear Lake
39707 Big Bear Boulevard
Big Bear Lake, CA 92315
[email protected]
909-866-5831
BBLK25CN-010 Big Bear Lake: Village Accessibility
Improvements - Phase II $35,000.00
Construction Project - the project consists of approximately 1,350 linear feet of construction and/or rehabilitation of new ADA compliant sidewalk, including correction, barrier removal, ramps, truncated domes to the following sections of sidewalk in The Village at Big Bear Lake:
the west side of Pine Knot Avenue from 798 Pine Knot Avenue north to Cameron Drive and the north side of Cameron Drive from Pine Knot Avenue to Indian Village Parking Lot. The project will install new ADA accessible sidewalks and repair existing sidewalks to enhance accessibility within the Village. This project benefits disabled individuals County-wide since the Village is a regional destination place, therefore 219,187 persons will benefit from the project. Eligibility is subject to City of Big Bear Lake funding participation and use of federal prevailing wage rates. Only those costs involved in ADA barrier removal are eligible.

Project Vicinity: the Village at Big Bear Lake (the Village): the west side of Pine Knot Ave. from 798 Pine Knot Avenue north to Cameron Drive and the north side of Cameron Drive from Pine Knot Avenue to Indian Village Parking Lot. T
Yes
Big Bear
Lake
Kathy Greenwood,Treasurer
Bear Valley Meals on Wheels
P.O. Box 6378
Big Bear Lake, CA 92315
[email protected]
909-674-2257
BBLK25PS-001 Big Bear Lake: Bear Valley Meals on
Wheels $10,000.00
Public Services - Meals on Wheels Program, under contract with the City of Big Bear Lake would provide 14 scholarships for monthly meal services to 14 individuals who are unable to pay due to income limitations. The Program delivers disabled individuals whom are unable to cook meals on their own, a one-time, daily meal service, Monday through Friday, including holidays.

Public Services are limited to low-and moderate-income persons and require monthly documentation that at least 51% of the persons served qualify as low-and moderate-income.

Disabled persons are a presumed 51% low- and moderate-income population. However, documentation is still required.

If funded, it is recommended that the Provider apply a consistent (scholarship) discount equitably to all monthly participation fees in place at the time of the award instead of paying the full program fee for those that cannot afford to pay a contribution. Doing so will ensure equity and increase the reportable accomplishment number.

If an across-the-board discount is not applied, it will be necessary to ensure there is an income-based, formulaic system in place by the Provider that determines the recipient's out of pocket and scholarship contributions to ensure equity in application of the subsidy.

Accomplishment: application stated 14 would be served however, the number of individuals Yes
Item 1.3
Attachment 2
San Bernardino County
Department of Community Development and Housing
2025-26 CDBG Project Proposals
Location Applicant Application # Project Title Amount
Requested Comments Eligible: Yes/NO
Big Bear
Lake
Melanie Orosco, County Librarian
268 W. Hospitality Lane, 3rd Floor 301
San Bernardino, CA 92415
[email protected]
909-387-2220
BBLK25PS-002 Big Bear Lake: Adult Literacy Program $10,000.00 Public Service. Services are limited to low- and moderate-income clients and requires documentation of at least 51% of the clients are low- to moderate-income. Client eligibility (for all clients including illiterate adult. CDBG funds will be used to pay for personnel services.

Since this is a new request for CDBG funding, if the program has other funding sources currently, a quantifiable increase in the level of service or a new additional service is required in order to be eligible for CDBG funding. CDBG funds cannot replace another funding source.

If the program is new and no other sources have been identified to date then an increase in services is not required. Services are provided by San Bernardino County Library Department staff and volunteers. Project Address: 41930 Garstin Drive, Big Bear Lake, CA 92315.

Yes
Big Bear
Lake
Megan Meadors, Program Director
Bear Valley Community Healthcare
District Foundation
PO Box 1649
Big Bear Lake, CA 92315
[email protected]
909-878-2326
BBLK25PS-003
Big Bear Lake: Parenting Education and
Resources - The Mom & Dad Project -
Bear Valley Community Healthcare
District (BVCHD)
$5,000.00
Public Service - The BVCHD's MOM & DAD Project, under contract with the City of Big Bear Lake, will fund a Latino Outreach Coordinator to provide outreach to Spanish speaking persons raising children from prenatal to age 18, make parenting education and resources referrals and allow all services and classes to be offered in Spanish.

Public Services are limited to low- and moderate-income persons and require monthly documentation that at least 51% of the households served qualify as low- and moderateincome.

Project site: 41820 Garstin Drive, Big Bear Lake, CA 92315.

If selected the accomplishment number and service units will need to be clarified before goals are set. It is not clear if the same 150 persons are anticipated to generate the proposed service units or if those number are duplicated. The activities should also only be quantifiable services made available to program participant by the funding.

Since federal laws prohibit discrimination in housing and community development programs and activities and the name of the program is discriminatory in nature, it would be imperative that the Program not discriminate on the basis of race, color, religion, sex (including gender identity and sexual orientation), national origin, familial status, and disability .

These obligations extend to recipients of HUD financial assistance, including sub-recipients, as well as the operations of state and local governments and their agencies, and certain private organizations operating housing and community development services, programs, or activities Yes
San Bernardino County
Department of Community Development and Housing
2025-26 CDBG Project Proposals
Location Applicant Application # Project Title Amount
Requested Comments Eligible: Yes/NO
Big Bear
Lake
Sara Rosell-Gavigan, Executive Director
United States Adaptive Recreation
Center (USARC)
P.O. Box 2897
Big Bear Lake, CA 92315
[email protected]
909-939-7197
BBLK25PS-019 Big Bear Lake: USARC Outdoor
Adaptive Recreation Programs $15,000.00
USARC aims to guide people with disabilities, including veterans, children, and adults, toward improved lifestyles through adaptive recreation (adaptive skiing, snowboarding, boating, etc).

Focusing on increasing health and well-being, building self-confidence, and skill-building through outdoor activities, USARC offers the only year-round alpine therapeutic recreation program accessible to S. Californians with disabilities, staffed by certified recreation therapists.

Public Services are limited to low-and moderate-income persons and require monthly documentation that at least 51% of the persons served qualify as low-and moderate-income.

Disabled persons are a presumed 51% low- and moderate-income population. However, documentation is still required.

If funded, gain clarity on what exactly they'd be billing to the grant. It is clear that a Program & Outreach Coordinator's salary would be partially billed based on the narrative however, the Program Budget also allocates CDBG to Ski Lessons? Will that be payment for contract services?
Also verify the projected outcome for the stated grant amount is logical. If the service fee is $845 for 1 person/accomplishment then serving 100 additional persons would cost $84,500 in fees alone which do not appear to cover all costs to the organization. For this reason, that outcome does not seem logical.

Yes
Big Bear
Lake
Helen Adams
DOVES of Big Bear Valley, Inc.
41943 Big Bear Blvd.

Big Bear Lake, CA 92315
[email protected]
909-866-1546
BBLK25PS-021 Big Bear Lake: DOVES Transitional
Living Program $10,000.00
Public Services - DOVES, under contract with the City of Big Bear Lake, will provide direct services including: homeless prevention services including: rent, utilities, childcare and other subsidies to 5 unduplicated clients who are actively transitioning to the community after leaving an abusive relationship.

Public Services are limited to low-and moderate-income persons and require monthly documentation that at least 51% of the persons served qualify as low-and moderate-income.

Battered and abused spouses are a presumed 51% low-to moderate-income population.

However, documentation is still required.

If funded, meet with sub-recipient to overview accomplishments and verify total number to be served in the Program year. The total number served can be counted since funding will leverage budget.

Yes
San Bernardino County
Department of Community Development and Housing
2025-26 CDBG Project Proposals
Location Applicant Application # Project Title Amount
Requested Comments Eligible: Yes/NO
Big Bear
Lake
Molly Widdicombe, Council Director
Girls on the Run Inland Empire
P.O. Box 21044
Riverside, CA 92516
mollywiddicombe@girlson the run.org
(951) 394-3141
BBLK25PS-037 Big Bear Lake: Girls on the Run $10,000.00 Public Service - Girls on the Run, under contract with the City of Big Bear, will provide a 8-10 week program designed to promote physical activity, healthy behaviors, confidence, and positive connections to approximately 40 LMI girls ages, 8-14. The funding would cover staff time to recruit, train and support four (4) volunteer coaches, the cost of curriculum for 40 youth participants and the cost of coordinating and hosting an end-of-season 5K event for the program graduates, coaches and families.

Services are limited to low-and moderate-income persons and requires documentation of at least 51% of the persons served are from are low- to moderate-income households.

It would need to be established if this Program is already being funded by the City of Big Bear.

CDBG funds cannot replace preexisting funding. So as long as the Program is not currently funded by any other local sources, and so as long as it is a new Program, an increase in service would not be required.

Site Address: TBD
Yes
Big Bear
Lake
Jesica Rawlings, Executive Director of
Business Services and Classified
Personnel
Bear Valley Unified School District
P.O. Box 1529
Big Bear Lake, CA 92315
[email protected]
909-866-4631
BBLK25PS-056
Big Bear Lake: Student Support
Program - Bear Valley Unified School
District
$10,000.00
Public Service - under contract with the City of Big Bear, the Student Support Services Program will provide students of Bear Valley Unified School District (BVUSD) with social and emotional supports to reduce the effects of poverty, homelessness, family stress, trauma and mental health symptoms. CDBG funding would would be used to offset the cost for their homeless students to participate in 5th Grade Science Camp, educational field trips, and enrichment activities.

Services are limited to low-and moderate-income persons and requires documentation of at least 51% of the persons served are from are low- to moderate-income households.

It would need to be established if this Program is already being funded by the City of Big Bear.

CDBG funds cannot replace preexisting funding. So as long as the Program is not currently funded by any other local sources, and so as long as it is a new Program, an increase in service would not be required.

What will actually be billed will also need to be clarified. To ensure equitable subsidy to each participant, it will also need to be determined how much of a discount each beneficiary will receive and the accomplishment number revised accordingly..

Yes
San Bernardino County
Department of Community Development and Housing
2025-26 CDBG Project Proposals
Location Applicant Application # Project Title Amount
Requested Comments Eligible: Yes/NO
Big Bear
Lake
Leron Ribeiro-West, President
The Affinity Foundation Inc.
39252 Big Bear Blvd #1016
Big Bear Lake, CA 92315
[email protected]
402-904-2162
BBLK25PS-057 Big Bear Lake: Housing and Help
Program $203,000.00
Public Services - the Affinity Foundation through its Housing and Help Program will provide five (5) homeless families in the Big Bear Lake area or vicinity, direct rapid rehousing assistance and case management services along with linkages to supportive services such as mental health services, employment resources, and transportation support to appointments.

The Foundation also provides retreats, and engaging camps for children to empower beneficiaries to build resilience, foster relationships, and cultivate holistic wellness.

If funded, a discussion on what exactly could be billed would need to be discussed since the budget spreads CDBG funds across a myriad of budget items. Centralizing billing to one or two line items would be recommended for efficiency.

Public Services are limited to low-and moderate-income persons and require monthly documentation that at least 51% of the persons served qualify as low-and moderate-income.

Disabled persons are a presumed 51% low- and moderate-income population. However, documentation is still required.

Site Address: 39252 Big Bear Blvd #1016 Big Bear Lake, CA 92315 Yes

MEETING
DATE: December 11, 2024
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Andrew Mellon, Community Development Manager
Nathan Castillo, Senior Planner
SUBJECT: Adopt an Ordinance Amending the City’s Development Code Relating to Accessory Dwelling Units

BACKGROUND & DISCUSSION
On September 28, 2024, the California Legislature amended various sections of the Government Code to impose new limits on local authority to regulate Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JADUs). The result of these efforts is that the California Legislature approved, and the Governor signed into law, two new bills — AB 2533 and SB 1211.

An Ordinance, amending the section of the Development Code pertaining to ADUs and JADUs, is presented for the City Council’s consideration and adoption of this Ordinance, which will update the City’s ADU and JADU policies to maintain alignment and compliance with State regulations.

On October 16, 2024, staff presented an updated ADU Ordinance to the Planning Commission at a duly notice Public Hearing. At this Public Hearing, the Planning Commission received public testimony and considered staff’s recommendation, in alignment with direction provided by the City Attorney’s Office, and unanimously adopted Planning Commission Resolution 2024-16 recommending City Council approval of Development Code Amendment 2024-122 adopting an ordinance amending development code section 17.25.210 pertaining to accessory dwelling units.

On November 13, 2024, the City Council considered the proposed amendment affecting future development of accessory dwelling units (ADUs) throughout the City. The Council conducted a public hearing, introduced the ordinance, read the title, and waived further reading of the attached ordinance identified as Development Code Amendment (DCA) 2024-122. The City Council approved staff’s recommendation related to this item with a 4-0 vote.

FISCAL IMPACT
There are no fiscal impacts associated with the adoption of the recommended ordinance.

ENVIRONMENTAL CONSIDERATIONS
Under California Public Resources Code section 21080.17, CEQA does not apply to the adoption of an ordinance by a city or county implementing the provisions of Article 2 of Chapter 13 of Division 1 of Title 7 of the California Government Code, which is California’s ADU law and Item 1.4
which also regulates JADU’s, as defined by section 66313. Therefore, the adoption of the proposed ordinance is statutorily exempt from CEQA in that it implements State ADU law.

CONSIDERATION OF STRATEGIC PRIORITIES
This project aligns with Strategic Priority Goal No 5, to “preserve and protect the quality of life for the residents and the businesses, while maintaining a balance with the environment to foster a sustainable economic base.”

RECOMMENDED ACTION
It is recommended that the City Council adopt an ordinance entitled: An Ordinance of the City Council of the City of Big Bear Lake Amending Development Code Section 17.25.210 Pertaining to Accessory Dwelling Units and Finding the Amendment Statutorily Exempt from the California Environmental Quality Act Under Public Resources Code § 21080.17.

ATTACHMENTS

1. Ordinance No. 2024-XXX

2. City Council Agenda Report from November 13, 2024 (not including attachments) ORDINANCE NO. 2024-XXX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BIG BEAR LAKE AMENDING DEVELOPMENT CODE SECTION 17.25.210

PERTAINING TO ACCESSORY DWELLING UNITS AND FINDING THE

AMENDMENT STATUTORILY EXEMPT FROM THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT UNDER PUBLIC RESOURCES CODE
§ 21080.17
WHEREAS, on September 28, 2024, the California Legislature approved, and the Governor signed into law, Assembly Bill 2533 (“AB 2533”) and Senate Bill 1211 (“SB 1211”), which further amend state ADU law;
WHEREAS, AB 2533 and SB 1211 take effect on January 1, 2025, and for the City’s ADU ordinance to remain valid, it must be amended to reflect the requirements of AB 2533 and SB 1211; and
WHEREAS, the City desires to amend its local regulatory framework for the construction of Accessory Dwelling Units (ADUS) and Junior Accessory Dwelling Units (JADUs) to reflect AB 2533’s and SB 1211’s changes to state law; and
WHEREAS, pursuant to Sections 65800 and 65850 of the California Government Code, the city may adopt an ordinance to provide for the creation and regulation of ADUs and JADUs; and WHEREAS, Section 17.03.200 of the Development Code includes provisions for amendments to the Development Code; and
WHEREAS, the Planning Commission of the City of Big Bear Lake considered Development Code Amendment 2024-122, filed by the City of Big Bear Lake to revise Development Code Section

17.25.210 pertaining to Accessory Dwelling Units (“Application”); and WHEREAS, on October 16, 2024, the Planning Commission at a regularly schedule public meeting considered and recommended that the City Council approve the subject Application; and WHEREAS, under California Public Resources Code section 21080.17, the California Environmental Quality Act (“CEQA”) does not apply to the adoption of an ordinance by a city or county implementing the provisions of Article 2 of Chapter 13 of Division 1 of Title 7 of the California Government Code, which is California’s ADU law and which also regulates JADUs, as defined by section 66313. Therefore, adoption of the proposed ordinance is statutorily exempt from CEQA in that it implements state ADU law; and
Item 1.4
Attachment 1
WHEREAS, on November 13, 2024, the City Council conducted a duly noticed public hearing, and received and considered all written and oral evidence related to the Application; and WHEREAS, the City Council, after due study, deliberation and public hearing, took action to recommend approval of the Application in accordance with the General Plan goals and policies, the Development Code; and
WHEREAS, all legal prerequisites to the adoption of this Ordinance have occurred.

NOW, THEREFORE, the City Council of the City of Big Bear Lake does ordain as follows:

Section 1. The City Council hereby specifically finds that all of the facts set forth in the above recitals of this ordinance, are true and correct and are incorporated herein.

Section 2. The City Council hereby finds that the Application is statutorily exempt from the California Environmental Quality Act (“CEQA”) under California Public Resources Code section 21080.17, wherein CEQA does not apply to the adoption of an ordinance by a city or county implementing the provisions of Article 2 of Chapter 13 of Division 1 of Title 7 of the California Government Code, which is California’s ADU law and which also regulates JADUs, as defined by section 66313. Therefore, adoption of the proposed ordinance is statutorily exempt from CEQA in that it implements state ADU law.

Section 3. Based on the evidence for the Application presented to the City Council during the November 13, 2024, public hearing, including public testimony and written and oral staff reports, the City Council specifically finds, pursuant to §17.03.200, et.al that the following circumstances exist:

1. The proposed Development Code Amendment conforms to the goals, objectives and policies of the General Plan, specifically Land Use Element Policy L 1.7 pertaining to compatibility between different land uses. The amendment incorporates regulations to integrate ADUs into the character of existing neighborhoods to the extent allowed by law. The amendment is consistent with Goal L 3 to provide for housing opportunities for all demographic and economic segments of the population and Policy L 3.3 that requires the planners to maintain the integrity, safety and attractiveness of residential neighborhoods. To the extent allowed under the new ADU laws, the amendment supports Community Design Element Goal CD 1 to create and maintain a well-designed built environment which contributes to the community’s economic vitality, enhances the quality of life and reflects and enhances the beauty of the City’s natural mountain setting.

The amendment is consistent with goals, policies, and programs of the 2021- 2029 Housing Element, specifically Goal H 1 and Program H1–B to provide adequate sites for a variety of housing types and Goal H2 to encourage and support development of adequate housing to meet the needs of low- and moderate-income households through Policy H2.3 to provide regulatory concessions and incentives for the development of affordable housing and Program H2-E to allow larger ADUs and provide incentives to encourage conversion of guest houses to ADUs.

2. The proposed Development Code Amendment is necessary to implement the General Plan and to provide for public safety convenience and/or general welfare because the provisions of Government Code sections 66333 through 66339 do not represent the overall goals and policies of the City of Big Bear Lake General Plan. The state law is general in nature and applies to all cities in California. Big Bear Lake is unique because of our topography, elevation, climate, demographics and population. Modifications to the state standards are necessary to implement the City’s General Plan goals, policies, and programs and to provide public safety and the overall general welfare of our citizens.

3. The proposed Development Code Amendment conforms to the intent of the Development Code and is consistent with all other related provisions thereof because the appropriate single-family and multifamily residential development standards are included in the ADU ordinance to the extent allowed under state law in order to maintain health, safety and welfare for our citizens. These requirements include front building setbacks, maximum lot coverage, minimum open space, maximum building height, minimum parking space sizes, and minimum architectural standards to expedite review and integrate ADUs and JADUs into our residential neighborhoods.

4. The proposed Development Code Amendment is reasonable and beneficial at this time because the proposed amendment and more clearly brings the City’s regulations into compliance with the state laws governing ADUs and JADUs amended by Assembly Bill 2533 and Senate Bill 1211 and which take effect January 1, 2025.

Section 4. Based on the findings and conclusions as set forth in Sections 1, 2, and 3, above, the City Council hereby approves Development Code Amendment 2024-122 finding the amendment statutorily and categorically exempt from the California Environmental Quality Act and adopting an Ordinance amending Development Code Section 17.25.210 as shown in attached Exhibit A.

Section 5. The City Clerk shall certify the passage of this Ordinance and shall cause the same to be entered in the book of original ordinances of said City; shall make a minute passage and adoption thereof in the records of the meeting at which time the same is passed and adopted; and shall, within fifteen (15) days following the passage of this Ordinance, the Ordinance, or summary thereof, along with the names of the City Council members voting for and against the Ordinance, shall be posted in at least three (3) public places in the City in lieu of publication unless publication is requested by the City Council or otherwise required by law.

Section 6. The Ordinance shall become effective 30 days after its adoption.

PASSED, APPROVED AND ADOPTED this 11th day of December, 2024.

Perri Melnick, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )

COUNTY OF SAN BERNARDINO )

CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing Ordinance No. 2024- XXX is a full, true and correct original of Ordinance No. 2024-XXX of the City of Big Bear Lake entitled:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BIG BEAR LAKE AMENDING DEVELOPMENT CODE SECTION 17.25.210

PERTAINING TO ACCESSORY DWELLING UNITS AND FINDING THE

AMENDMENT STATUTORILY EXEMPT FROM THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT UNDER PUBLIC RESOURCES CODE
§ 21080.17
was duly passed and adopted by the said City Council, approved and signed by the Mayor of said City, and attested by the Clerk of Said City, all at a regular meeting of the said Council on the 11th day of December 2024, and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

I do hereby further certify that pursuant to the provisions of Section 36933 of the Government Code of the State of California that the foregoing Ordinance No. 2024-XXX was duly and regularly published according to law and the order of the City Council and circulated within the said City.

Erica Stephenson, City Clerk

EXHIBIT A

AMENDMENT TO
DEVELOPMENT CODE SECTION 17.25.210 ACCESSORY DWELLING UNITS Development Code Section 17.25.210 is hereby amended to read in its entirety as follows:

Section 17.25.210 Accessory Dwelling Units
(a) Purpose. The purpose of this section is to allow and regulate accessory dwelling units (ADUs) and junior accessory dwelling units (JADUs) in compliance with Chapter 13 of Division 1 of Title 7 of the California Government Code. (b) Effect of Conforming. An ADU or JADU that conforms to the standards in this section will not be:
(1) Deemed to be inconsistent with the city’s general plan and zoning designation for the lot on which the ADU or JADU is located.
(2) Deemed to exceed the allowable density for the lot on which the ADU or JADU is located.
(3) Considered in the application of any local ordinance, policy, or program to limit residential growth.
(4) Required to correct a nonconforming zoning condition, as defined in subsection (c)(8) below. This does not prevent the city from enforcing compliance with applicable building standards in accordance with Health and Safety Code section 17980.12.
(c) Definitions. As used in this section, terms are defined as follows:
(1) “Accessory dwelling unit” or “ADU” means an attached or a detached residential dwelling unit that provides complete independent living facilities for one or more persons and is located on a lot with a proposed or existing primary residence. An accessory dwelling unit also includes the following:
(A) An efficiency unit, as defined by section 17958.1 of the California Health and Safety Code; and
(B) A manufactured home, as defined by section 18007 of the California Health and Safety Code.
(2) “Accessory structure” means a structure that is accessory and incidental to a dwelling located on the same lot.
(3) “Complete independent living facilities” means permanent provisions for living, sleeping, eating, cooking, and sanitation on the same parcel as the single-family or multifamily dwelling is or will be situated.
(4) “Efficiency kitchen” means a kitchen that includes all of the following:
(A) A cooking facility with appliances.
(B) A food preparation counter and storage cabinets that are of a reasonable size in relation to the size of the JADU.
(5) “Junior accessory dwelling unit” or “JADU” means a residential unit that satisfies all of the following:
(A) It is no more than 500 square feet in size.
(B) It is contained entirely within an existing or proposed single-family structure. An enclosed use within the residence, such as an attached garage, is considered to be a part of and contained within the singlefamily structure. (C) It includes its own separate sanitation facilities or shares sanitation facilities with the existing or proposed single-family structure. (D) If the unit does not include its own separate bathroom, then it contains an interior entrance to the main living area of the existing or proposed single-family structure in addition to an exterior entrance that is separate from the main entrance to the primary dwelling.
(E) It includes an efficiency kitchen, as defined in subsection (c)(4) above. (6) “Livable space” means a space in a dwelling intended for human habitation, including living, sleeping, eating, cooking, or sanitation. (7) “Living area” means the interior habitable area of a dwelling unit, including basements and attics, but does not include a garage or any accessory structure. (8) “Nonconforming zoning condition” means a physical improvement on a property that does not conform with current zoning standards.
(9) “Passageway” means a pathway that is unobstructed clear to the sky and extends from a street to one entrance of the ADU or JADU.
(10) “Proposed dwelling” means a dwelling that is the subject of a permit application and that meets the requirements for permitting.
(11) “Public transit” means a location, including, but not limited to, a bus stop or train station, where the public may access buses, trains, subways, and other forms of transportation that charge set fares, run on fixed routes, and are available to the public.
(12) “Tandem parking” means that two or more automobiles are parked on a driveway or in any other location on a lot, lined up behind one another. (d) Approvals. The following approvals apply to ADUs and JADUs under this section:
(1) Building-permit Only. If an ADU or JADU complies with each of the general requirements in subsection (e) below, it is allowed with only a building permit in the following scenarios:
(A) Converted on Single-family Lot: One ADU as described in this subsection (d)(1)(A) and one JADU on a lot with a proposed or existing single-family dwelling on it, where the ADU or JADU:
(i) Is either: within the space of a proposed single-family dwelling; within the existing space of an existing single-family dwelling; or (in the case of an ADU only) within the existing space of an accessory structure, plus up to 150 additional square feet if the expansion is limited to accommodating ingress and egress; and (ii) Has exterior access that is independent of that for the singlefamily dwelling; and (iii) Has side and rear setbacks sufficient for fire and safety, as dictated by applicable building and fire codes.
(iv) The JADU complies with the requirements of Government Code sections 66333 through 66339.
(B) Limited Detached on Single-family Lot: One detached, newconstruction ADU on a lot with a proposed or existing single-family dwelling (in addition to any JADU that might otherwise be established on the lot under subsection (d)(1)(A) above), if the detached ADU satisfies each of the following limitations:
(i) The side- and rear-yard setbacks are at least four feet. (ii) The total floor area is 800 square feet or smaller. (iii) The peak height above grade does not exceed the applicable height limit in subsection (e)(2) below.
(C) Converted on Multifamily Lot: One or more ADUs within portions of existing multifamily dwelling structures that are not used as livable space, including but not limited to storage rooms, boiler rooms, passageways, attics, basements, or garages, if each converted ADU complies with state building standards for dwellings. Under this subsection (d)(1)(C), at least one converted ADU is allowed within an existing multifamily dwelling, up to a quantity equal to 25 percent of the existing multifamily dwelling units.
(D) Limited Detached on Multifamily Lot: No more than two detached ADUs on a lot with a proposed multifamily dwelling, or up to eight detached ADUs on a lot with an existing multifamily dwelling, if each detached ADU satisfies all of the following:
(i) The side- and rear-yard setbacks are at least four feet. If the existing multifamily dwelling has a rear or side yard setback of less than four feet, the city will not require any modification to the multifamily dwelling as a condition of approving the ADU. (ii) The peak height above grade does not exceed the applicable height limit provided in subsection (e)(2) below.
(iii) If the lot has an existing multifamily dwelling, the quantity of detached ADUs does not exceed the number of primary
dwelling units on the lot.
(2) ADU Permit.
(A) Except as allowed under subsection (d)(1) above, no ADU may be created without a building permit and an ADU permit in compliance with the standards set forth in subsections (e) and (f) below. (B) The city may charge a fee to reimburse it for costs incurred in processing ADU permits, including the costs of adopting or amending the city’s ADU ordinance. The ADU-permit processing fee is determined by the director of community development and approved by the city council by resolution.
(3) Process and Timing.
(A) An ADU permit is considered and approved ministerially, without discretionary review or a hearing.
(B) The city must approve or deny an application to create an ADU or JADU within 60 days from the date that the city receives a completed application. If the city has not approved or denied the completed application within 60 days, the application is deemed approved unless either:
(i) The applicant requests a delay, in which case the 60-day time period is tolled for the period of the requested delay, or (ii) When an application to create an ADU or JADU is submitted with a permit application to create a new single-family or multifamily dwelling on the lot, the city may delay acting on the permit application for the ADU or JADU until the city acts on the permit application to create the new single-family or multifamily dwelling, but the application to create the ADU or JADU will still be considered ministerially without
discretionary review or a hearing.
(C) If the city denies an application to create an ADU or JADU, the city must provide the applicant with comments that include, among other things, a list of all the defective or deficient items and a description of how the application may be remedied by the applicant. Notice of the denial and corresponding comments must be provided to the applicant within the 60-day time period established by subsection (d)(3)(B) above. (D) A demolition permit for a detached garage that is to be replaced with an ADU is reviewed with the application for the ADU and issued at the same time.
(e) General ADU and JADU Requirements. The following requirements apply to all ADUs and JADUs that are approved under subsections (d)(1) or (d)(2) above:
(1) Zoning.
(A) An ADU subject only to a building permit under subsection (d)(1) above may be created on a lot in a residential or mixed-use zone. (B) An ADU subject to an ADU permit under subsection (d)(2) above may be created on a lot that is zoned to allow single-family dwelling residential use or multifamily dwelling residential use. (C) In accordance with Government Code section 66333(a), a JADU may only be created on a lot zoned for single-family residences. (2) Height.
(A) Except as otherwise provided by subsections (e)(2)(B) and (e)(2)(C) below, a detached ADU created on a lot with an existing or proposed single family or multifamily dwelling unit may not exceed 16 feet in height.
(B) A detached ADU may be up to 18 feet in height if it is created on a lot with an existing or proposed single family or multifamily dwelling unit that is located within one-half mile walking distance of a major transit stop or high quality transit corridor, as those terms are defined in Section 21155 of the Public Resources Code, and the ADU may be up to two additional feet in height (for a maximum of 20 feet) if necessary to accommodate a roof pitch on the ADU that is aligned with the roof pitch of the primary dwelling unit.
(C) A detached ADU created on a lot with an existing or proposed multifamily dwelling that has more than one story above grade may not exceed 18 feet in height.
(D) An ADU that is attached to the primary dwelling may not exceed 25 feet in height or the height limitation imposed by the underlying zone that applies to the primary dwelling, whichever is lower. Notwithstanding the foregoing, ADUs subject to this subsection (e)(2)(D) may not exceed two stories.
(E) Notwithstanding subsections a. through d. above, any ADU that is approved under this section and that has a sloped roof with a pitch of at least 2:12 may be up to thirty (30) feet in height if the ADU is detached from the primary-dwelling structure and up to forty (40) feet in height if the ADU is attached to the primary-dwelling structure.
(F) For the purposes of this subsection, building height is the vertical distance measured from the average level of the highest and lowest point of the portion of the lot covered by the building to the highest point of the structure.
(3) Fire Sprinklers.
(A) Fire sprinklers are required in an ADU if sprinklers are required in the primary residence.
(B) The construction of an ADU does not trigger a requirement for fire sprinklers to be installed in the existing primary dwelling. (4) Rental Term. No ADU or JADU may be rented for a term that is shorter than 30 days. This prohibition applies regardless of when the ADU or JADU was created. (5) No Separate Conveyance. An ADU or JADU may be rented, but, except as otherwise provided in Government Code section 66341, no ADU or JADU may be sold or otherwise conveyed separately from the lot and the primary dwelling (in the case of a single-family lot) or from the lot and all of the dwellings (in the case of a multifamily lot).
(6) Septic System. If the ADU or JADU will connect to an onsite wastewatertreatment system, the owner must include with the application a percolation test completed within the last five years or, if the percolation test has been recertified, within the last 10 years.
(7) Owner Occupancy.
(A) An ADU that is permitted after January 1, 2020, but before January 1, 2025, is not subject to any owner-occupancy requirements. (B) Unless applicable law requires otherwise, all ADUs that are permitted on or after January 1, 2025 are subject to an owner-occupancy requirement.

A natural person with legal or equitable title to the property must occupy the property.
(C) As required by state law, all JADUs are subject to an owner-occupancy requirement. A natural person with legal or equitable title to the property must occupy the property, in either the primary dwelling or JADU.

However, the owner-occupancy requirement in this subsection E.7.c. does not apply if the property is entirely owned by another government agency, land trust, or housing organization.
(D) For purposes of this subsection 7., "occupy" means the right to use the unit exclusively at will as the owner's permanent, seasonal, or secondhome residence. (8) Deed Restriction. Prior to issuance of a certificate of occupancy for an ADU or JADU, a deed restriction must be recorded against the title of the property in the County Recorder’s office and a copy filed with the Director. The deed restriction must run with the land and bind all future owners. The form of the deed restriction will be provided by the city and must provide that:
(A) Except as otherwise provided in Government Code section 66341, the ADU or JADU may not be sold separately from the primary dwelling. (B) The ADU or JADU is restricted to the approved size and to other attributes allowed by this section.
(C) The deed restriction runs with the land and may be enforced against future property owners.
(D) The deed restriction may be removed if the owner eliminates the ADU or JADU, as evidenced by, for example, removal of the kitchen facilities.

To remove the deed restriction, an owner may make a written request of the Director, providing evidence that the ADU or JADU has in fact been eliminated. The Director may then determine whether the evidence supports the claim that the ADU or JADU has been eliminated. Appeal may be taken from the Director’s determination consistent with other provisions of this Code. If the ADU or JADU is not entirely physically removed, but is only eliminated by virtue of having a necessary component of an ADU or JADU removed, the remaining structure and improvements must otherwise comply with applicable provisions of this Code.
(E) The deed restriction is enforceable by the director or his or her designee for the benefit of the city. Failure of the property owner to comply with the deed restriction may result in legal action against the property owner, and the city is authorized to obtain any remedy available to it at law or equity, including, but not limited to, obtaining an injunction enjoining the use of the ADU or JADU in violation of the recorded restrictions or abatement of the illegal unit.
(9) Rent Reporting. In order to facilitate the city’s obligation to identify adequate sites for housing in accordance with Government Code sections 65583.1 and 66330, the following requirements must be satisfied:
(A) With the building-permit application, the applicant must provide the city with an estimate of the projected annualized rent that will be charged for the ADU or JADU.
(B) By January 31 of each calendar year, the owner must report the monthly rent charged for the ADU or JADU during the prior calendar year. If the city does not receive the report, the owner is in violation of this Code, and the city may send the owner a notice of violation and allow the owner another thirty (30) days to submit the report. If the owner fails to submit the report within the thirty-day period, the city may enforce this provision in accordance with applicable law.
(10) Building & Safety.
(A) Must comply with building code. Subject to subsection (e)(10)(B) below, all ADUs and JADUs must comply with all local building code requirements.
(B) No change of occupancy. Construction of an ADU does not constitute a Group R occupancy change under the local building code, as described in Section 310 of the California Building Code, unless the building official or Code Enforcement Division officer makes a written finding based on substantial evidence in the record that the construction of the ADU could have a specific, adverse impact on public health and safety.

Nothing in this subsection (e)(10)(B) prevents the city from changing the occupancy code of a space that was uninhabitable space or that was only permitted for nonresidential use and was subsequently converted for residential use in accordance with this section.
(f) Specific ADU Requirements. The following requirements apply only to ADUs that require an ADU permit under subsection (d)(2) above.
(1) Maximum Size.
(A) The maximum size of a detached or attached ADU subject to this subsection (f) is 850 square feet for a studio or one-bedroom unit and 1,000 square feet for a unit with two or more bedrooms. (B) An attached ADU that is created on a lot with an existing primary dwelling is further limited to 50 percent of the floor area of the existing primary dwelling.
(C) Application of other development standards in this subsection F., such as lot coverage, might further limit the size of the ADU, but no application of the percent-based size limit in subsection (f)(1)(B) above or of front setback, lot coverage, or open-space requirement may require the ADU to be less than eight hundred (800) square feet.
(2) Setbacks.
(A) An ADU that is subject to this subsection (f) must conform to a fifteenfoot front-yard setback from any public right-of-way with a width of forty (40) or more feet and a twenty-foot setback from any public right-of-way with a width of less than forty (40) feet, subject to subsection (f)(1)(C) above.
(B) An ADU that is subject to this subsection (f) must conform to four-foot side- and rear-yard setbacks.
(C) No setback is required for an ADU that is subject to this subsection (f) if the ADU is constructed in the same location and to the same dimensions as an existing structure.
(3) Lot Coverage. No ADU subject to this subsection (f) may cause the total lot coverage of the lot to exceed fifty percent (50%) on a single-family residential lot or sixty percent (60%) on a multifamily residential lot, subject to subsection (f)(1)(C) above.
(4) Minimum Open Space. There is no minimum open space requirement on a single-family residential lot. On a multifamily residential lot, no ADU subject to subsection (f) may cause the total percentage of open space of the lot to fall below thirty-five percent (35%) subject to subsection (f)(1)(C). above. (5) Passageway. No passageway, as defined by subsection (c)(9) above, is required for an ADU.
(6) Parking.
(A) Generally. One off-street parking space, with a minimum dimension of nine feet wide by nineteen (19) feet deep, is required for each ADU. The parking space may be provided in setback areas or as tandem parking, as defined by subsection (c)(12) above.
(B) Exceptions. No parking under subsection (f)(6)(A) is required in the following situations:
(i) The ADU is located within one-half mile walking distance of public transit, as defined in subsection (c)(11) above. (ii) The ADU is located within an architecturally and historically significant historic district.
(iii) The ADU is part of the proposed or existing primary residence or an accessory structure under subsection (d)(1)(A) above. (iv) When on-street parking permits are required but not offered to the occupant of the ADU.
(v) When there is an established car share vehicle stop located within one block of the ADU.
(vi) When the permit application to create an ADU is submitted with an application to create a new single-family or new multifamily dwelling on the same lot, provided that the ADU or the lot satisfies any other criteria listed in subsections (f)(6)(B)(i) through (v) above.
(C) No Replacement. When a garage, carport, covered parking structure, or uncovered parking space is demolished in conjunction with the construction of an ADU or converted to an ADU, those off-street parking spaces are not required to be replaced.
(7) Architectural Requirements.
(A) The materials and colors of the exterior walls, roof, and windows and doors shall match the appearance and architectural design of the primary dwelling.
(B) All structures shall have eave overhangs of at least twelve (12) inches measured from the vertical side of the structure. Roof materials must be nonflammable. Wood shake shingles are prohibited. The roof pitch must be at least 2:12.
(C) All luminaires (light sources) must have a cutoff angle of less than ninety (90) degrees. Exterior lights must be placed so that the bulb or light source is not visible off-site, light is directed down, and the light level at the property line does not exceed 0.25 footcandles.
(D) The ADU must have an independent exterior entrance, apart from that of the primary dwelling.
(g) Fees. The following requirements apply to all ADUs that are approved under subsections (d)(1) or (d)(2) above.
(1) Impact Fees.
(A) No impact fee is required for an ADU that is less than 750 square feet in size. For purposes of this subsection (g)(1), “impact fee” means a “fee” under the Mitigation Fee Act (Gov. Code § 66000(b)) and a fee under the Quimby Act (Gov. Code § 66477). “Impact fee” here does not include any connection fee or capacity charge for water or sewer service. (B) Any impact fee that is required for an ADU that is 750 square feet or larger in size must be charged proportionately in relation to the square footage of the primary dwelling unit. (E.g., the floor area of the ADU, divided by the floor area of the primary dwelling, times the typical fee amount charged for a new dwelling.)
(2) Utility Fees.
(A) If an ADU is constructed with a new single-family home, a separate utility connection directly between the ADU and the utility and payment of the normal connection fee and capacity charge for a new dwelling are required.
(B) Except as described in subsection (g)(2)(A), converted ADUs on a singlefamily lot that are created under subsection (d)(1)(A) above are not required to have a new or separate utility connection directly between the ADU and the utility. Nor is a connection fee or capacity charge required. (C) Except as described in subsection (g)(2)(A), all ADUs that are not covered by subsection (g)(2)(B) require a new, separate utility connection directly between the ADU and the utility.
(i) The connection is subject to a connection fee or capacity charge that is proportionate to the burden created by the ADU based on either the floor area or the number of drainage-fixture units (DFU) values, as defined by the Uniform Plumbing Code, upon the water or sewer system.
(ii) The portion of the fee or charge that is charged by the city may not exceed the reasonable cost of providing this service. (h) Nonconforming Zoning Code Conditions, Building Code Violations, and Unpermitted Structures.
(1) Generally. The city will not deny an ADU or JADU application due to a nonconforming zoning condition, building code violation, or unpermitted structure on the lot that does not present a threat to the public health and safety and that is not affected by the construction of the ADU or JADU. (2) Unpermitted ADUs and JADUs constructed before 2020. (A) Permit to Legalize. As required by state law, the city may not deny a permit to legalize an existing but unpermitted ADU or JADU that was constructed before January 1, 2020, if denial is based on either of the following grounds:
(i) The ADU or JADU violates applicable building standards, or (ii) The ADU or JADU does not comply with state ADU or JADU law or this ADU ordinance (Development Code Section

17.25.210).
(B) Exceptions:
(i) Notwithstanding subsection (h)(2)(A) above, the city may deny a permit to legalize an existing but unpermitted ADU or JADU that was constructed before January 1, 2020, if the city makes a finding that correcting a violation is necessary to comply with the standards specified in California Health and Safety Code section 17920.3.
(ii) Subsection (h)(2)(A) above does not apply to a building that is deemed to be substandard in accordance with California Health and Safety Code section 17920.3.
(i) Nonconforming ADUs and Discretionary Approval. Any proposed ADU or JADU that would otherwise be allowed under this section but that does not conform to the objective design or development standards set forth in subsections (a) through (g)(2) of this section may be allowed by the city with a conditional use permit, in accordance with the other provisions of this title.

End of Section 17.25.210

MEETING
DATE: November 13, 2024
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Andrew Mellon, Community Development Manager
Nathan Castillo, Senior Planner
SUBJECT: Ordinance Amending the City’s Development Code Relating to Accessory Dwelling Units

BACKGROUND & DISCUSSION
The City of Big Bear Lake adopted its most recent Accessory Dwelling Unit (ADU) ordinance in late 2023 and this ordinance meets the specific needs of the City of Big Bear Lake while also ensuring compliance with State law. On September 28, 2024, the California Legislature again amended various sections of the Government Code to impose new limits on local authority to regulate ADUs and JADUs. The result of these efforts is that the California Legislature approved, and the Governor signed into law, two new bills — AB 2533 and SB 1211 — that further amend State ADU law as summarized in the discussion section below.

In response to the changes in legislation at the State level, the City will need to review their policies that have been effected by the updated legislation and amend them accordingly to ensure ongoing compliance with State law. Upon the news of the passage of AB 2533 and SB 1211, staff from the Planning Division and the City Attorney’s Office immediately began working on the required ordinance updates in light of this legislation becoming effective January 1, 2025. On October 16, 2024, staff presented an updated ADU Ordinance to the Planning Commission at a duly notice Public Hearing. At this public hearing, the Planning Commission considered staff’s recommendation, in alignment with direction provided by the City Attorney’s Office, and unanimously adopted Resolution 2024-16 recommending City Council approval of Development Code Amendment 2024-122 adopting an ordinance amending development code section

17.25.210 pertaining to accessory dwelling units. Staff is now forwarding this Ordinance and Development Code Amendment to the City Council on the recommendation of the Planning Commission.

The legislation that is requiring these updates are AB 2533 and SB 1211 which were adopted by the State on September 28, 2024. Summary information about each of these bills is outlined below:

AB 2533 – Unpermitted ADUs and JADUs
Subject to limited exceptions, existing State law prohibits a city from denying a permit to legalize an unpermitted ADU that was constructed before January 1, 2018, if the denial is based on the ADU not complying with applicable building, state, or local ADU standards. One exception allows a city to deny a Item 1.4
Attachment 2
permit to legalize if the city makes a written finding that correcting the violation is necessary to protect the health and safety of the public or the occupants of the structure.

AB 2533 amends these policies by: (1) expanding the above prohibition to also include JADUs; (2) moving the construction-cutoff date from January 1, 2018, to January 1, 2020; and (3) replacing the above exception with a requirement that local agencies find that correcting the violation is necessary to comply with the standards specified in Health and Safety Code section 17920.3 (Substandard Buildings). (See amended Gov.

Code, § 66332(a)–(f).)
SB 1211 – Replacement Parking Requirements & Multifamily ADUs Replacement Parking
Existing state law prohibits the City from requiring off-street parking spaces to be replaced when a garage, carport, or covered parking structure is demolished in conjunction with the construction of, or conversion to, an ADU. SB 1211 amends this prohibition to now also prohibit a city from requiring replacement parking specifically for uncovered parking spaces demolished for or replaced with an ADU. (See amended Gov.

Code, § 66314(d)(11).)
Multifamily ADUs
SB 1211 further defines livable space in connection with converted ADUs inside a multifamily dwelling structure. Existing state law requires the City to ministerially approve qualifying building-permit applications for ADUs within “portions of existing multifamily dwelling structures that are not used as livable space, including, but not limited to, storage rooms, boiler rooms, passageways, attics, basements, or garages ….” The term “livable space” is not defined by existing state ADU law. SB 1211 changes this by adding a new definition: “‘Livable space’ means a space in a dwelling intended for human habitation, including living, sleeping, eating, cooking, or sanitation.” (See amended Gov. Code, § 66313(e).) SB 1211 also increases the number of detached ADUs that lots with an existing multifamily dwelling can have. Existing state law allows a lot with an existing or proposed multifamily dwelling to have up to two detached ADUs. Under SB 1211, a lot with an existing multifamily dwelling can have up to eight detached ADUs, or as many detached ADUs as there are primary dwelling units on the lot, whichever is less. (See amended Gov. Code, § 66323(a)(4)(A)(ii).) SB 1211 does not alter the number of ADUs that a lot with a proposed multifamily dwelling can have — the limit remains at two. (See amended Gov. Code, § 66323(a)(4).)
The Ordinance and Development Code Amendment that are presented for the City Council’s consideration have been prepared to ensure that the City’s existing code provisions, related to Accessory Dwelling Units (ADUs), remain in compliance with current State statutes. Amendments to these statutes become effective on January 1, 2025, therefore, the consideration of this ordinance at this time will allow local policies to be updated on a timeline similar to the State statutes. This Ordinance and Development Code Amendment do not provide for any substantive changes to the City’s existing ADU policy related to permissibility, design guidelines, or other provisions included the City’s most recent ADU Ordinance adoption in 2023.

FINDINGS
Affirmation of the required findings, as provided under section 17.03.200.F of Title 17, can be made in support of the proposed Development Code Amendment, as follows:

1. The proposed Development Code Amendment conforms to the goals, objectives and policies of the General Plan, specifically Land Use Element Policy L 1.7 pertaining to compatibility between different land uses. The amendment incorporates regulations to integrate ADUs into the character of existing neighborhoods to the extent allowed by law. The amendment is consistent with Goal L 3 to provide for housing opportunities for all demographic and economic segments of the population and Policy L 3.3 that requires the planners to maintain the integrity, safety and attractiveness of residential neighborhoods. To the extent allowed under the new ADU laws, the amendment supports Community Design Element Goal CD 1 to create and maintain a well-designed built environment which contributes to the community’s economic vitality, enhances the quality of life and reflects and enhances the beauty of the City’s natural mountain setting.

The amendment is consistent with goals, policies, and programs of the 2021- 2029 Housing Element, specifically Goal H1 and Program H1–B to provide adequate sites for a variety of housing types and Goal H2 to encourage and support development of adequate housing to meet the needs of low- and moderate-income households through Policy H2.3 to provide regulatory concessions and incentives for the development of affordable housing and Program H2-E to allow larger ADUs and provide incentives to encourage the production of ADUs.

2. The proposed Development Code amendment is necessary to implement the General Plan and to provide for public safety convenience and/or general welfare. The state law is general in nature and applies to all cities in California, not specifically Big Bear Lake which is unique because of our terrain, elevation, population and weather. Modifications to the state standards are necessary to implement the City’s General Plan goals, policies, and programs and to provide public safety and the overall general welfare of our citizens.

3. The proposed Development Code amendment conforms to the intent of the Development Code and is consistent with all other related provisions thereof. The appropriate single-family and multifamily residential development standards are included in the ADU ordinance to the extent allowed under state law in order to maintain health, safety and welfare for our citizens. These requirements include front building setbacks, maximum lot coverage, minimum open space, maximum building height, minimum parking space sizes, and minimum architectural standards to expedite review and integrate ADUs and JADUs into our residential neighborhoods.

4. The proposed Development Code amendment is reasonable and beneficial at this time. The proposed amendment brings the City’s regulations into compliance with the state laws governing ADUs and JADUs amended by Assembly Bill 2533 and Senate Bill 1211 and which take effect January 1, 2025.

FISCAL IMPACT
There are no fiscal impacts associated with the adoption of the recommended ordinance.

ENVIRONMENTAL CONSIDERATIONS
Under California Public Resources Code section 21080.17, CEQA does not apply to the adoption of an ordinance by a city or county implementing the provisions of Article 2 of Chapter 13 of Division 1 of Title 7 of the Government Code, which is California’s ADU law and which also regulates JADUs, as defined by section 66313. Therefore, the adoption of the proposed ordinance is statutorily exempt from CEQA in that it implements State ADU law.

CONSIDERATION OF STRATEGIC PRIORITIES
This project aligns with Strategic Priority Goal No 5, to “preserve and protect the quality of life for the residents and the businesses, while maintaining a balance with the environment to foster a sustainable economic base.”

RECOMMENDED ACTION
It is recommended that the City Council conduct a public hearing to hear any and all testimony, read the title, waive further reading and introduce an ordinance entitled: An Ordinance of the City Council of the City of Big Bear Lake Amending Development Code Section 17.25.210 Pertaining to Accessory Dwelling Units and Finding the Amendment Statutorily Exempt from the California Environmental Quality Act Under Public Resources Code § 21080.17.

ATTACHMENTS

1. Ordinance No. 2024-XXX and Exhibit A (proposed Development Code Section 17.03.210 in its entirety)

2. Planning Commission staff report, dated October 16, 2024 (without attachments)

MEETING
DATE: December 11, 2024
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Andrew Mellon, Community Development Manager
SUBJECT: Adopt an Ordinance Approving Development Code Amendment 2023-068 to Remove Future Certain Commercial Land Uses and Limit Development of Single-Family Detached Dwelling Units in the R-3 (Multiple Family) Zone District Citywide

BACKGROUND & DISCUSSION
On November 13, 2024, the City Council considered a City-initiated Development Code Amendment (DCA 2023-068). The proposed DCA 2023-068 would amend Chapter 17.25 (Residential Zones) of the Big Bear Lake Municipal Code, which is directly related to Housing Element Program H1-B (Variety of Housing) of the 2021-2029 Housing Element. The amendment would be amending Table 17.25.030.A to remove certain commercial land uses and add single family detached dwelling units on lots less than 7,200 square feet in size within the R-3 Zone.

On October 9, 2024, the City Council conducted a public hearing, received public testimony, and closed the public hearing. The City Council began discussion of the item but voted 3-0 to defer additional deliberation and any action to the Regular City Council Meeting scheduled November 13, 2024. On November 13, 2024, the City Council deliberated, introduced the ordinance, read the title and waived further reading of the attached ordinance. The City Council approved staff’s recommendation related to this item with a 3-1 vote.

FISCAL IMPACT
No fiscal impact is anticipated from the adoption of this ordinance.

ENVIRONMENTAL CONSIDERATIONS
The requested action is not considered a “project” under Public Resources Code Section 21065, and is exempt from the California Environmental Quality Act Guidelines pursuant to Section 15061(b)(3), the “common sense exemption.” This section states, “where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.”
Item 1.5

CONSIDERATION OF STRATEGIC PRIORITIES
This action aligns with Strategic Priority No. 5, to “preserve and protect the quality of life for the residents and the businesses, while maintaining a balance with the environment to foster a sustainable economic base.”

RECOMMENDED ACTION
It is recommended that the City Council adopt an ordinance entitled: An Ordinance of the City Council of the City of Big Bear Lake Approving Development Code Amendment 2023-068 to Remove Future Certain Commercial Land Uses and Limit Development of Single-Family Detached Dwelling Units in the R-3 (Multiple Family) Zone District Citywide, and Finding These Amendments Exempt from the California Environmental Quality Act.

ATTACHMENTS

1. Ordinance No. 2024-XXX (including Exhibit A Recommended text changes, shown in redline)

2. City Council November 13, 2024 Agenda Report (dated October 9, 2024 when this item was first presented to the City Council)
ORDINANCE NO. 2024-XXX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BIG BEAR LAKE APPROVING DEVELOPMENT CODE AMENDMENT 2023-068 TO

REMOVE FUTURE CERTAIN COMMERCIAL LAND USES AND LIMIT

DEVELOPMENT OF SINGLE-FAMILY DETACHED DWELLING UNITS
IN THE R-3 (MULTIPLE FAMILY) ZONE DISTRICT CITYWIDE, AND

FINDING THESE AMENDMENTS EXEMPT FROM THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT
WHEREAS, on October 10, 2022, the State Housing and Community Development Department certified the City of Big Bear Lake’s adopted Housing Element City Council, thereby allowing staff to work towards implementing the adopted Housing Element policies and programs; and WHEREAS, the Planning Commission of the City of Big Bear Lake considered Development Code Amendment 2023-068 filed by the City of Big Bear Lake, to address Program H1-B of the Housing Element by evaluating land uses within the R-3 (Multiple Family) zone district; and WHEREAS, pursuant to Sections 65800 and 65850 of the California Government Code, the City may adopt ordinances to regulate the use of buildings, structures, and land as between industry, business, residences, and open space, and other purposes; to regulate the location, height, bulk, number of stories and size of buildings and structures, the size and use of lots, yards, courts and other open spaces, the percentage of a lot which may be occupied by a building or structure, and the intensity of land use; and to establish requirements for off-street parking, in compliance with the California Government Code. The City has adopted such an ordinance, referred to as the Development Code, adopted by Ordinance No. 2003-333, on September 8, 2003, and codified in the Municipal Code as Chapter 17; and
WHEREAS, section 17.03.200 of the Development Code includes provisions for amendments to the Development Code; and
WHEREAS, on June 7, 2023, staff conducted a study session with the Planning Commission at a duly noticed public hearing to discuss appropriate R-3 land uses in support of Program H1-B; and WHEREAS, on August 16, 2023, the Planning Commission conducted a duly noticed public hearing and by majority vote, the Application was continued to a regular meeting on October 18, 2023; and
WHEREAS, on October 18, 2023, the Planning Commission conducted a duly noticed public hearing on the Application. The Commission recommended City Council approval and consideration of “actual notice” to R-3 property owners; and
Item 1.5
Attachment 1
WHEREAS, the Application is not subject to the California Environmental Quality Act (CEQA) because it is covered by the “common sense” rule expressed in section 15061(b)(3) of the State CEQA Guidelines that CEQA applies only to projects, which have the potential for causing a significant effect on the environment. The recommended amendments involve minor text changes only. None of the proposed amendments would directly result in any physical development, nor will the proposed amendments result in any change to the built-out environment as envisioned by the General Plan or Development Code. Therefore, the proposed Development Code Amendments are not a “project” under Public Resources Code section 21065, and, in the alternative, are exempt from the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15061(b)(3), the “common sense exemption,” where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment; and WHEREAS, on August 29, 2024, a 1/8-page display advertisement noticing the public hearing in lieu of individual property owner notice, as allowed by State law, was published in The Grizzly newspaper; and
WHEREAS, on October 9, 2024, the City Council conducted a duly noticed public hearing, and received and considered all written and oral evidence related to the Application and continued City Council deliberation to November 13, 2024; and
WHEREAS, on November 13, 2024, the City Council deliberated, and after due study and deliberation took action to approve the Application in accordance with the General Plan goals and policies, the Development Code; and
WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred.

NOW, THEREFORE, the City Council of the City of Big Bear Lake does ordain as follows:

Section 1. The City Council hereby specifically finds that all of the facts set forth in the above recitals of this ordinance, are true and correct and are incorporated herein.

Section 2. The City Council hereby finds that the Application is not a “project” under Public Resources Code section 21065, and, in the alternative, are exempt from the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15061(b)(3), the “common sense exemption,” where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment; and
Section 3. Based on the evidence for the Application presented to the City Council during the October 9, 2024 public hearing, and the November 13, 2024 due study and deliberation, including public testimony and written and oral staff reports, the City Council specifically finds, pursuant to §17.03.200, et.al that the following circumstances exist:

1. The proposed Development Code amendment conforms with the goals, objectives and policies of the general plan, in that the proposed amendments would modify Table

17.25.030.A (Principal Uses Permitted in Residential Zones) of the Development Code with the intent to eliminate “commercial lodging facilities”, “extended stay lodging”, “fraternal organizations, lodges, and private clubs”, and “museums” from the R-3 zone district. In addition, “Single-family detached dwelling units” in the R-3 zone district are permitted only lots less than 7,200 square feet in size. The proposed amendment will not result in any change to the built-out environment as envisions by the General Plan or Development Code. As such, the proposed amendment can be found in conformance with the general plan.

2. The proposed Development Code amendment is necessary to implement the general plan and to provide for public safety convenience and/or general welfare, in that the amendment implements Program H1-B of the City’s adopted Housing Element. As such, the proposed amendment is a step in furthering efforts to better implement the current Housing Element in the City’s general plan.

3. The proposed Development Code amendment conforms with the intent of the Development Code and is consistent with all other related provisions thereof.

4. The proposed Development Code amendment is reasonable and beneficial at this time, in that the proposed amendment will encourage and support development of needed and desired multifamily housing within the R-3 Multiple Family zone district.

Section 4. Based on the findings and conclusions as set forth in Sections 1, 2, and 3, above, the City Council hereby approves Development Code Amendment 2023-068 finding the amendment exempt from the California Environmental Quality Act and adopting an Ordinance amending Development Code Section 17.25.030 as shown in attached Exhibit A.

Section 5. The City Clerk shall certify the passage of this Ordinance and shall cause the same to be entered in the book of original ordinances of said City; shall make a minute passage and adoption thereof in the records of the meeting at which time the same is passed and adopted; and shall, within fifteen (15) days following the passage of this Ordinance, the Ordinance, or a summary thereof, along with the names of the City Council members voting for and against the Ordinance, shall be posted in at least three (3) public places in the City in lieu of publication unless publication is requested by the City Council or otherwise required by law.

Section 6. The Ordinance shall become effective 30 days after its adoption.

PASSED, APPROVED AND ADOPTED this 11th day of December, 2024.

Perri Melnick, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )

COUNTY OF SAN BERNARDINO )

CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing Ordinance No. 2024- xxx is a full, true and correct original of Ordinance No. 2024-xxx of the City of Big Bear Lake entitled:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BIG BEAR LAKE APPROVING DEVELOPMENT CODE AMENDMENT 2023-068 TO

REMOVE FUTURE CERTAIN COMMERCIAL LAND USES AND LIMIT

DEVELOPMENT OF SINGLE-FAMILY DETACHED DWELLING UNITS
IN THE R-3 (MULTIPLE FAMILY) ZONE DISTRICT CITYWIDE, AND

FINDING THESE AMENDMENTS EXEMPT FROM THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT
was duly passed and adopted by the said City Council, approved and signed by the Mayor of said City, and attested by the Clerk of Said City, all at a regular meeting of the said Council on the 11th day of December 2024, and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

I do hereby further certify that pursuant to the provisions of Section 36933 of the Government Code of the State of California that the foregoing Ordinance No. 2024-xxx was duly and regularly published according to law and the order of the City Council and circulated within the said City.

Erica Stephenson, City Clerk

EXHIBIT A

AMENDMENT TO
DEVELOPMENT CODE TABLE 17.25.030A

PRINCIPAL USES PERMITTED IN RESIDENTIAL ZONES
Development Code Section 17.25.030 is hereby amended to read as follows:

Table 17.25.030.A

PRINCIPAL USES PERMITTED IN RESIDENTIAL ZONES
Zone District R-L R-1 R-3 R-4
Residential Uses:

Single-family detached dwelling unit on one lot. P P P — Single-family detached dwelling unit on lots less than
7,200 square feet in size P
Other Principal Uses:

Commercial lodging facilities (hotels, motels, lodges,
time-share units, bed and breakfast establishments
with 6 or more guest rooms), provided that density of
guest units does not exceed 12 per acre
— — CUP2 —
Extended stay lodging — — CUP —
Fraternal organizations, lodges, and private clubs — — CUP2 — Museums CUP CUP CUP —
Item 1.5
Exhibit A

MEETING
DATE:

TO:

October 9, 2024
Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Andrew Mellon, Community Development Manager
Nathan Castillo, Senior Planner
SUBJECT: Ordinance Approving Development Code Amendment 2023-068 to Remove Future Certain Commercial Land Uses and Limit Development of Single-Family Detached Dwelling Units in the R-3 (Multiple Family) Zone District Citywide

BACKGROUND & DISCUSSION
In October 2022, the California Department of Housing and Community Development certified the City of Big Bear Lake’s adopted Housing Element. In the time since, staff has worked toward the implementation of the goals and policies included within the adopted Housing Element. One of the key policies within the plan is to “ensure availability of adequate land capacity to allow for different densities suitable for a variety of types of housing for all income levels, including rental housing and manufactured housing” (Policy H1.1). Under Program H1-B of the Housing Element, the City committed to “protect the R-3 zone from incompatible land uses and to encourage the development of multiple family housing.” Incompatible land uses to the R-3 Multiple-Family Zone include any commercial land use that could otherwise be developed as a Multiple-Family Development. This proposed action is a result of the development and outreach processes associated with the preparation of the 2021-2029 Certified Housing Element.

With a focus on allowable land uses, staff conducted a study session with the Planning Commission on June 7, 2023 to discuss appropriate R-3 land uses in support of Program H1-B.

Specifically, the Planning Commission considered eliminating single-family uses and commercial uses from the R-3 zone. At the conclusion of the study session, the Commissioners provided direction to remove all future commercial developments (i.e. commercial lodging, extended stay lodging, fraternal organizations/clubs, and museums) from the R-3 Zone. In addition, the Commission sought to allow single family development only on smaller lots within the R-3 zone.

On August 16, 2023, at a duly noticed Public Hearing and prior to any staff presentation regarding DCA 2023-068, the Planning Commission discussed the desire for increased notification to all R3 property owners of parcels of 7,200 square feet or greater. After this discussion, the Commission voted to continue the public hearing to the October 18, Planning Commission meeting with direction to staff to consider additional property owner notification.

At the October 18, 2023 Planning Commission Meeting, staff presented the proposed development code amendment based on the Commission’s discussion and direction at the June 7th study session.

Item 1.5
Attachment 2
All commercial land uses were recommended for removal from the R-3 Zone and, with respect to single family development, staff determined that a single family residence may be constructed on any R-3 Zoned lot less than 7,200 square feet. This determination is based upon Development Code Section 17.25.030.D which requires a minimum lot size of 7,200 square feet for any multiple family development to occur.

The Planning Commission, based on staff’s presentation, recommended the following amendments to Table 17.25.030.A of the Development Code. Proposed changes are shown in red, and underlined for added language, and strikethrough for deleted text, as follows:

Table 17.25.030.A

PRINCIPAL USES PERMITTED IN RESIDENTIAL ZONES
Zone District R-L R-1 R-3 R-4
Residential Uses:

Single-family detached dwelling unit on one lot. P P P — Single-family detached dwelling unit on lots less
than 7,200 square feet in size P
Other Principal Uses:

Commercial lodging facilities (hotels, motels,
lodges, time-share units, bed and breakfast
establishments with 6 or more guest rooms),
provided that density of guest units does not exceed
12 per acre
— — CUP2 —
Extended stay lodging — — CUP —
Fraternal organizations, lodges, and private clubs — — CUP2 — Museums CUP CUP CUP —
The Planning Commission recommended that staff present the proposed Development Code Amendment, with the above outlined changes, to the City Council for approval. Additionally, the Planning Commission requested that City Council consider “actual notice” to all R-3 property owners prior to the consideration of this item. The Planning Commission’s request to consider actual notice is that the City provide an individual, mailed notice to all land owners of R-3 properties within the City to advise of this proposed change. In accordance with Big Bear Lake Municipal Code (BBLMC) 17.03.030, the City’s public notification process for items such as Development Code Amendments, is to place advertisement within the Grizzly Newspaper (legally adjudicated newspaper ) as specified within the BBLMC Section 17.03.030.

17.03.030.A.6 A one-eighth page display advertisement in a newspaper of general circulation within the city may be substituted for individual property owner notice, whenever the individual notice would require notification of one thousand (1,000) or more property owners.

All prior meetings, hearings, and actions of the Planning Commission have been noticed in accordance with these procedures since the adoption the Development Code in 2003. The recommendation to implement actual notice would exceed the legally required notification procedure and be inconsistent with the historic application of these procedures and could create issues for future notification procedures.

REQUIRED FINDINGS
Affirmation of the required findings, as provided under section 17.03.200.F of Title 17, can be made in support of the proposed Development Code Amendment, as follows:

1. The proposed Development Code amendment conforms with the goals, objectives and policies of the general plan. Specifically, the proposed amendments would modify Table

17.25.030.A (Principal Uses Permitted in Residential Zones) of the Development Code with the intent to eliminate “commercial lodging facilities”, “extended stay lodging”, “fraternal organizations, lodges, and private clubs”, and “museums” from the R-3 zone district. In addition, “Single-family detached dwelling units” in the R-3 zone district are permitted only lots less than 7,200 square feet in size. The proposed amendment will not result in any change to the built-out environment as envisions by the General Plan or Development Code. As such, the proposed amendment can be found in conformance with the general plan.

2. The proposed Development Code amendment is necessary to implement the general plan and to provide for public safety convenience and/or general welfare, because the amendment implements Program H1-B of the City’s adopted Housing Element. As such, the proposed amendment is a step in furthering efforts to better implement the current approved Housing Element in the general plan.

3. The proposed Development Code amendment conforms with the intent of the Development Code and is consistent with all other related provisions thereof, because the proposed amendment supports future development of multifamily housing within the R-3 Multiple Family zone district, and the recommended threshold of 7,200 square feet for single-family development is consistent with section 17.25.030.D of the Development Code.

4. The proposed Development Code amendment is reasonable and beneficial at this time, because the proposed amendment will encourage and support development of needed and desired multifamily housing within the R-3 Multiple Family zone district.

FISCAL IMPACT
There are no fiscal impacts associated with the adoption of the recommended ordinance.

CONSIDERATION OF STRATEGIC PRIORITIES
This project aligns with Strategic Priority Goal No 5, to “preserve and protect the quality of life for the residents and the businesses, while maintaining a balance with the environment to foster a sustainable economic base.”

ENVIRONMENTAL DETERMINATION
The requested action is not considered a “project” under Public Resources Code Section 21065, and is exempt from the California Environmental Quality Act Guidelines pursuant to Section 15061(b)(3), the “common sense exemption.” This section states “where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.”

RECOMMENDED ACTION
It is recommended that the City Council conduct a public hearing to hear any and all testimony, read the title, waive further reading and introduce an ordinance entitled: An Ordinance of the City Council of the City of Big Bear Lake Approving Development Code Amendment 2023-068 to Remove Future Certain Commercial Land Uses and Limit Development of Single-Family Detached Dwelling Units in the R-3 (Multiple Family) Zone District Citywide, and Finding these Amendments Exempt from the California Environmental Quality Act.

ATTACHMENTS

1. Ordinance No. 2024-XXX and Exhibit A Recommended text changes, shown in redline

2. Planning Commission staff report, dated October 18, 2023 (without attachments)

MEETING
DATE: December 11, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Erik Sund, City Manager
SUBJECT: Authorize an Award of a Professional Services Agreement for Information Technology Managed Services

BACKGROUND & DISCUSSION
In October of 2024, the City’s Insurance provider, California Joint Powers Insurance Authority (CJPIA), announced the official launch of expanded cybersecurity services for its members. The CJPIA conducted a procurement process for cybersecurity firms to express their interest in providing services to the membership. The procurement process generated a number of responses.

CJPIA staff reviewed and scored the responses and conducted interviews of the highest scoring firms. This process revealed Triden Group as one of the firms best positioned to partner with the CJPIA to provide cybersecurity assessments and services to CJPIA members. The CJPIA has also negotiated preferred pricing and executed a Master Services Agreement (MSA) with Triden Group, in which members can leverage the MSA to engage Triden to perform cybersecurity services. Pursuant to the City of Big Bear Lake’s Purchasing Policy and Procedures No. 81-00, the City has the authority to participate in Cooperative Purchasing Agreements with vendors who have already participated in a procurement process by another public agency.

In the past few years, cyber related attacks on government networks has increased significantly.

The most recent FBI Internet Crime Report of 2023 provides critical insights into the current cyber threat landscape, highlighting trends to be aware of:

1. Investment Fraud: This type of fraud saw a staggering 38 percent increase from 2022 to 2023. Cybercriminals target individuals and entities through sophisticated schemes, often leveraging social engineering techniques. It is essential to remain vigilant and educated on recognizing these threats.

2. Business Email Compromise (BEC): BEC continues to be a significant concern, with $2.9 billion in reported losses. These attacks can severely impact operations by compromising official communications and redirecting funds. Robust email security protocols and continuous awareness training are crucial in mitigating this risk.

3. Ransomware: Ransomware complaints rose 18 percent in the past year, underscoring the need for robust incident response plans. For small government agencies, a ransomware attack can disrupt critical services, making it imperative to have effective backups and response strategies in place.

Prior to the launch of these expanded cybersecurity services, the CJPIA fully funded a pilot program for select member agencies to participate in and receive a security assessment. The City of Big Bear Lake was fortunate to receive approval from the CJPIA to be a recipient of the security assessment from Triden Group at no cost.

Item 1.6
This assessment provided the City with insight on how to improve its managed network to better protect itself from any cyber threats or disruptions to City services. Over the last few years, the commercial cyber insurance market has hardened significantly. This means there are fewer insurers willing to write cyber coverage, and those who have remained in the market are more selective about the organizations they choose to insure. This environment is particularly challenging for public agencies, who tend to be a soft target for cyber criminals because of a relative lack of cybersecurity resources, aging IT infrastructure, and generally low cybersecurity awareness. As public agencies have become increasingly threatened by cyber-attacks, the City has been maintaining Cyber Liability policy with the CJPIA, to protect the City. However, the next steps for the City is to integrate cyber protection into the City’s information technology backbone to ensure all necessary steps to protect the City are in place.

Under the MSA with the CJPIA, Triden Group has provided a proposal to the City of Big Bear Lake, reference Attachment 2, that provides managed network services, managed server services, and managed Microsoft 365 services, with all of these services incorporating cyber security measures, protections, and reporting for a monthly cost of $6,960.00/$83,520 annually. The decision to onboard a new IT managed services provider is a complex process which requires a well-planned transition to avoid business interruption or lost productivity. Therefore, it is the City’s recommendation that the City enter into a five year Professional Services Agreement to maintain continuity of operations over the long run and keep one-time startup costs and capital expenditures to a minimum. The City’s current IT managed service provider was contracted for five years and their Professional Services Agreement expires in January of 2025. The City is currently paying approximately $90,000 a year for their managed services.

FISCAL IMPACT
There is no fiscal impact. The adopted budget includes a sufficient appropriation for this proposed Professional Services Agreement.

ENVIRONMENTAL CONSIDERATIONS
None requiring review under the California Environmental Quality Act (CEQA).

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with Strategic Priority Goal No. 2 and No. 3, “ensure fiscal responsibility” and “strives to deliver the best customer service.”

RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Awarding a Professional Services Agreement to Triden Group for Information Technology Managed Services.

ATTACHMENTS

1. Resolution No. 2024-XX

2. Triden Group Proposal (pages 10 & 11 have been removed to protect system security) RESOLUTION NO. 2024-XX

RESOLUTION AWARDING A PROFESSIONAL SERVICES

AGREEMENT TO TRIDEN GROUP FOR

INFORMATION TECHNOLOGY MANAGED SERVICES
WHEREAS, In October 2024, the City’s Insurance provider, California Joint Powers Insurance Authority (CJPIA), announced the official launch of expanded cybersecurity services for its members; and,
WHEREAS, the CJPIA conducted a procurement process for cybersecurity firms and through that process Triden Group was selected to provide cybersecurity assessments and services for CJPIA members; and,
WHEREAS, the CJPIA has also negotiated preferred pricing and executed a Master Services Agreement (MSA) with Triden Group, in which members can leverage the MSA to engage Triden to perform cybersecurity services; and,
WHEREAS, prior to the launch of these expanded cybersecurity services, the CJPIA fully funded a pilot program for select member agencies to participate in and receive a security assessment; the City of Big Bear Lake was fortunate to receive approval from the CJPIA to be a recipient of the security assessment from Triden Group at no cost; and,
WHEREAS, this assessment provided the City with insight on how to improve its managed network to better protect itself from any cyber threats or disruptions to City services; and, WHEREAS, the next steps for the City is to integrate cyber protection into the City’s information technology backbone to ensure all necessary steps to protect the City are in place; and, WHEREAS, under the MSA with the CJPIA, Triden Group has provided a proposal to the City of Big Bear Lake, that provides managed network services, managed server services, and managed Microsoft 365 services, with all of these services incorporating cyber security measures, protections, and reporting for a monthly cost of $6,960.00/$83,520 annually; and, WHEREAS, the City’s current IT managed service provider was contracted for five years and their Professional Services Agreement expires in January of 2025; the City is currently paying approximately $90,000 a year for those managed services; and, WHEREAS, pursuant to the City of Big Bear Lake’s Purchasing Policy and Procedures No. 81-00, the City has the authority to participate in Cooperative Purchasing Agreements with vendors who have already participated in a procurement process by another public agency; and, WHEREAS, the decision to onboard a new IT managed services provider is a complex process which requires a well-planned transition to avoid business interruption or lost productivity, therefore, it is the City’s recommendation that the City enter into a five year Professional Services Agreement with Triden Group to maintain continuity of operations over the long run and keep one-time startup costs and capital expenditures to a minimum.

Item 1.6
Attachment 1
NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Big Bear Lake that:

1. A Professional Services Agreement is awarded to Triden Group to provide the City Information Technology Managed Services.

2. The City Manager is authorized to execute all agreement documents in a form approved by the City Attorney.

PASSED, APPROVED AND ADOPTED this 11th day of December, 2024.

Perri Melnick, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2024-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 11th day of December, 2024 and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk
1 | Page CONFIDENTIAL
Statement of Work
Managed Services
Submitted to:

City of Big Bear Lake
Submitted by:

Win Powell
Account Executive
November 2024
Version 1.0
Item 1.6
Attachment 2
2 | Page CONFIDENTIAL
Table of Contents
STATEMENT OF WORK FRAMING LANGUAGE ......................................................................................3 SERVICE MANAGEMENT AGREEMENT CONTACTS..............................................................................................4 IT INFRASTRUCTURE MANAGED SERVICES...........................................................................................4 SERVICES DESCRIPTION..............................................................................................................................4 MINIMUM COMPLIANCE STANDARDS............................................................................................................5 INCLUDED SERVICES..................................................................................................................................5 EXCLUDED SERVICES .................................................................................................................................7 SERVICE LOCATIONS..................................................................................................................................8 3RD PARTY SUPPORTED PROVIDERS..............................................................................................................8 SERVICE LEVEL OBJECTIVES .........................................................................................................................9 INVENTORY COVERED..............................................................................................................................10 SERVICE AND FEE SCHEDULE......................................................................................................................12 TRAVEL ...............................................................................................................................................12 OUT OF SCOPE ......................................................................................................................................12 TERMINATION.......................................................................................................................................12 AGREEMENT ACCEPTANCE ................................................................................................................14 3 | Page CONFIDENTIAL
Statement of Work Framing Language
This Managed Services Statement of Work (SOW) outlines the managed services to be provided by Triden Group to City of Big Bear Lake (the “Client”). Triden Group and the Client may hereinafter be jointly referred to as “Parties”.

This SOW is a supplement to the Master Services Agreement (the “MSA”) by and between Triden Group and the Client. This constitutes a “Managed Services SOW” as defined therein and is subject to all the terms and conditions of the MSA which are incorporated herein by reference. Capitalized terms set forth but not otherwise defined herein have the meanings ascribed thereto in the MSA.

This Managed Services Statement of Work is entered into as of November xx, 2024 (“SOW Effective Date”) by and between:

Triden Group City of Big Bear Lake
Peer Reviewed Reviewed by
11/22/24 Lynda Abas/Dustin Hyle
Triden Group, Inc.
7220 Trade Street, Suite 255
San Diego, CA 92121
Zwift
111 West Ocean Blvd
Long Beach, CA 90802
City of Big Bear Lake
39707 Big Bear BLVD
Big Bear Lake, CA 92315
4 | Page CONFIDENTIAL
Service Management Agreement Contacts
Organization Contact Information Title
City of Big Bear Lake Erik Sund
[email protected] City Manager
Triden Group Win Powell
[email protected] Account Executive
Triden Group Lynda Abas
[email protected] Operation Director
Triden Group Dustin Hyle
[email protected] Infrastructure Manager
IT Infrastructure Managed Services
Services Description
The Managed Services outlined in this SOW encompass a comprehensive suite of solutions designed to optimize the performance, security, and reliability of the Client’s IT infrastructure. The scope of services includes:

Managed Network Services:
• Network Monitoring: Continuous real-time monitoring of the Client's network infrastructure to proactively identify and resolve issues.
• Network Security: Implementation of robust security measures to safeguard the network from cyber threats and vulnerabilities.
• Network Optimization: Ongoing fine-tuning and optimization of network configurations for maximum efficiency and performance.
• Troubleshooting and Support: Rapid response and resolution of network-related incidents and outages.

Managed Server Services:
• Server Monitoring: Continuous monitoring of servers, ensuring high availability and performance. • Server Maintenance: Regular patching, updates, and maintenance to keep servers secure and up to date.
• Server Backup and Recovery: Reliable data backup solutions to minimize data loss and ensure business continuity.
• Server Virtualization: Management of virtualized server environments for flexibility and scalability. • Server Performance Tuning: Optimization of server configurations to enhance efficiency and responsiveness.
• Troubleshooting and Support: Rapid response and resolution of server-related incidents and outages.

Managed Microsoft 365:
• Microsoft O365 Administration: Provide comprehensive management and support of your Microsoft 365 environment.
• Troubleshooting and Support: Deliver rapid response times and efficient resolution of Microsoft 365 issues to minimize business disruption and maintain optimal service performance. 5 | Page CONFIDENTIAL
Reporting and Documentation:
• Automated performance dashboards accessible through our client portal. • Documentation of network and server inventory; topology diagrams; access and credentials; configuration backups; policies and procedures; monitoring and maintenance logs; and incident resolutions for transparency and accountability.

Change Management:
• Managed change control processes for implementing updates, changes, modifications, and enhancements to the production infrastructure.

Service Level Objectives (SLOs):
• Clearly defined SLOs for network and server services, outlining response times, resolution times, and service availability commitments.

This SOW serves as the foundation for a collaborative partnership between the Service Provider and the Client, with the mutual goal of achieving a secure, resilient, and highly performing IT infrastructure. Further details regarding specific deliverables and pricing will be outlined in subsequent sections of this document.

Minimum Compliance Standards
For Client’s environment to qualify for Triden Group Managed Services, the following requirements must be met:
• All managed devices with their respective OS must follow manufacturers end of support dates. Triden Group will update the OS where applicable.
• All managed devices and software must be Genuine, License and Vendor-Supported. • The environment must have a backup solution to maintain device configurations. • Physical and Virtual devices must be maintained by the manufacturer support maintenance agreement. End of support OS and systems is out of scope of the Managed Services SOW. • All additional hardware and software must be vendor supported and covered under a vendor maintenance agreement.

Included Services
Services rendered under this Managed Services SOW Agreement includes the following features:

Triden Group IT Managed Services
Onboarding
Triden Group will complete all onboarding activities and transition to full managed services within forty-five (45) days of Agreement execution, ensuring operational readiness and service deliver alignment to include:
• Initial assessment and discovery
• Documentation and asset inventory reconciliation
• Environment stabilization
• Monitoring integration, configuration, testing and validation • Inventory warranty and maintenance agreement validation • Onboarding communication
6 | Page CONFIDENTIAL
During this transition period, Triden Group will provide support on a best-effort basis.

Proactive 24 x 7 Monitoring
Triden Group will provide proactive 24x7 monitoring of all covered infrastructure and systems defined in this agreement, to include:
• Alert and Event Management
• Tuning Performance Thresholds
Incident Management and Resolution
Triden Group will deliver comprehensive incident management services including:
• Remote troubleshooting, remediation, and resolution for all covered infrastructure and systems defined in this agreement
• Structured escalation process
• Adherence to defined service level objectives
• Follow change control procedures for all production changes • Provide detailed Root Cause Analysis (RCA) for major incidents and events within seven business days
Service Request Management
Triden Group will fulfill up to four (4) standard service requests per week for moves, add, and changes within the covered infrastructure and systems defined in this agreement, where each request requires no more than 4 hours of labor. These requests include:
• User administration
• Systems configuration
• Resource provisioning
• Standard configuration modifications to existing systems Service requests requiring more than 4 hours of effort will be considered projects and require a separate Statement of Work with associated pricing.

Note: Unused MAC service requests do not roll over to subsequent weeks.

Network Configuration Backup
Triden Group will perform configuration backups for monitored network devices covered under this agreement.

Service Provider Coordination (Telecommunications / WAN) Tracking & Reporting Triden Group will collaborate with circuit providers to troubleshoot and escalate significant telecommunications issues, ensuring timely restoration of services. 3rd party Vendor Management – Warranty replacement
Utilizing the Client’s existing service contracts with associated vendors, Triden Group will act on the Client’s behalf to expedite replacements, coordinate shipments, restore configurations, escalate support requests, and perform minor revision upgrades as needed. 7 | Page CONFIDENTIAL
Annual Security Patches, Configurations and Minor Firmware Upgrades (Network) Triden Group will deploy recommended vendor patches, configuration changes, and minor firmware upgrades to network devices to address new bugs or known security vulnerabilities (e.g., SSL vulnerabilities).
• These updates will be implemented annually to reduce security risks, as advised by the manufacturer or software provider.
• Any additional network security patching or minor firmware upgrades beyond the annual requirement will be provided through a separate project SOW with a customized quote.

Monthly Security Patches (Server)
Triden Group will deploy critical and security server patches provided by Microsoft to the Client’s production servers monthly.

Minor Firmware Upgrades (Server)
Triden Group will deploy the latest recommended firmware or software updates to address bugs and known issues impacting device performance and security, when applicable. • These upgrades will be implemented annually to mitigate security risks, as advised by the manufacturer or software provider.
• Any additional server security patching or minor firmware upgrades beyond the annual requirement will be handled through a separate project SOW with a customized quote.

Managed MS O365 Tenant
Triden Group will oversee user account provisioning and deprovisioning, managing licenses, ensuring proper configuration and security settings, and administering email, Teams, and other Microsoft 365 applications.

Quarterly Managed Services Review
Triden Group will conduct a quarterly managed services review to include service performance, security updates, change management, issue trends and future planning.

Excluded Services
Service rendered under this Agreement does not include:

Out of Scope Services
This service does not include any hardware, software, or major upgrades • Major operating system upgrades, including those for feature additions, bug fixes, or security improvements, will be applied on a defined schedule after assessment and validation of the need.
• Major firmware upgrades will be handled through a separate project SOW with a customized quote
• The Client will be responsible for any software or hardware not covered under the manufacturer’s support agreement.

This service does not include Projects or Data migration 8 | Page CONFIDENTIAL
This service does not include monitoring and managing consumer grade products This service excludes any devices not included in the inventory defined in this agreement This service does not include customized reports
This service does not include desktop and/or end-user support Service Locations
Location(s) where services are to be performed:
• Triden Group will perform remote support for the Client’s two locations:
o City of Big Bear Lake - City Hall
o City of Big Bear Lake - Public Works
• Remote support will be provided by Triden Group using secure, industry-standard remote access tools, encrypted connections, and multi-factor authentication to ensure safe and efficient service delivery. 3rd Party Supported Providers
• Client authorizes Triden Group to contact the 3rd party support providers on behalf of Client with prior written authorization from client. Client also authorizes Triden Group to make changes on behalf of the Client.
9 | Page CONFIDENTIAL
Service Level Objectives
Service Level Objectives (SLO) Table
Category Type Time to
Respond
Time to
Restore
(P1) Emergency/Urgent (Critical Business Impact)
• Major outage, service impacting affecting VIP's or multiple Users, no work around
Incident
(Break/Fix)
15 Minutes 2 Hours
(P2) High (Major Business Impact)
• Major outage, affecting multiple Users, with severely degraded service and limited work around
20 minutes 4 Hours
(P3) Medium (Moderate Business Impact)
• A business process or service is impacted affecting multiple users, but a work around is available
60 Minutes 24 Hours
(P4) Low (Minimal Business Impact)
• An incident that has little impact on normal business processes and can be handled on a scheduled basis - a workaround is available
• Schedule TG Engineer
24 Hours 48 Hours
Other IT SLO Description SLO
(P5) Service Request
New Network Service
Request Date Agreed
Root Cause Analysis (All
Priority 1) Report 7 Business Days
Root Cause Analysis (Some
Priority 2) Report 10 Business Days
12 | Page CONFIDENTIAL
Service and Fee Schedule
Monthly Managed Services Fees
• The monthly Service fee is $6,960.00, payable net-30 from invoice date. Initial invoice is due upon receipt of this executed Agreement, with subsequent invoices issued 10 days prior to the due date. • Triden Group reserves the right to suspend services if payment remains outstanding 60 days past the invoice due date.
• All labor costs are included in the Managed Services monthly fee, while hardware, software licenses, and other direct expenses are considered pass-through costs that will be billed separately with net-30 payment terms.
• All invoices will be delivered electronically to Client's designated billing contact • Additional Units: Any additional network devices or servers not included in the authorized inventory outlined in this agreement will incur a rate adjustment based on the number of additional units. The updated charges will take effect starting with the next monthly billing period. Each additional device not included in the authorized inventory will incur an extra charge of $199 per device per month.

Terms of Service
• The term of the Service will be thirty-six (36) months from the signature of the agreement. The SOW Agreement automatically renews for a subsequent two (2) years beginning on the day immediately following the end of the initial term, unless either party gives the other sixty (60) days prior written notice of its intent not to renew this agreement.

Contract Revisions
• The scope of services may be modified quarterly with written notice from Client, and Triden Group will implement approved changes within 30 days of receipt. Any corresponding billing adjustments will take effect in the following billing cycle, and Triden Group will provide written confirmation of all changes within 5 business days of the request.

Travel
Travel costs and reasonable living expenses are not included in the quoted fees and will be invoiced separately at cost. Once dates for execution are scheduled, the Client agrees to pay for Triden Group’s related travel expenses to accommodate the execution against this SOW. Triden Group will use commercially reasonable efforts to travel in a cost-effective manner given timing and travel requirements. Valid expenses typically include, without limitation, parking, meals, lodging, and transportation.

Out of Scope
This Agreement specifically excludes any services not explicitly defined within this Statement of Work. Additional services or client initiatives require a formal change order to be executed by both parties before work commences.

Termination
During the first sixty (60) days from the Effective Date, Client may terminate this Agreement for any reason by providing written notice, with financial obligation limited to services rendered during this initial period and no additional termination fees applied.

Following the initial 60-day period and throughout the remainder of the term:

Client Termination Rights
Client may terminate for cause if Triden Group materially breaches its obligations under this Agreement and either:
13 | Page CONFIDENTIAL
• The breach cannot be remedied, or
• Triden Group fails to remedy the breach within sixty (60) days of receiving written notice • No termination fees will apply if Client terminates for cause or transitions to a new Agreement with Triden Group.
• For termination without cause, Client shall be responsible for fees incurred through the effective termination date.

Triden Group Termination Rights
• Triden Group may terminate for cause with 30 days written notice if Client breaches payment terms or other material obligations under this Agreement.
14 | Page CONFIDENTIAL
Agreement Acceptance
Any services not explicitly defined within this Agreement or required for the delivery of core services will be considered out of scope and require a separate Statement of Work with associated pricing.

The undersigned parties acknowledge that they have read, understand, and agree to be bound by all terms and conditions contained within this Agreement. Each signatory represents and warrants that they possess the authority to execute this legally binding Agreement on behalf of their respective organizations.

This Agreement becomes effective upon execution by both Client and Triden Group.

Organization Representative Signature Date
City of Big Bear Lake Erik Sund
Triden Group Paul Edge, CEO

MEETING
DATE: December 11, 2024
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
SUBJECT: Authorize an Amendment to the Professional Services Agreement for Property Management of the Leisure Bear Mobile Home Park

BACKGROUND & DISCUSSION
Effective August 1, 2022, the City of Big Bear Lake executed a 99-year ground lease with Bear Valley Mutual Water Company for the controlling interest in 19-acres of property located between Big Bear Boulevard and Big Bear Lake. The property includes considerable open space and lake frontage as well as existing restaurant uses and a 59-space mobile home park. Since the City has become responsible for the oversight of the Leisure Bear Mobile Home Park, the management and operation of the mobile home park has been contracted to Birtcher Anderson & Davis Associates, Inc. (Birtcher). Initially, Birtcher managed the park as a subconsultant of Caritas Corporation; however, in late 2023, Caritas notified the City of their intent to step away from the project. On November 8, 2023, the City Council approved a Professional Services Agreement with Birtcher Anderson & Davis Associates, Inc. for the Property Management of the Leisure Bear Mobile Home Park through December 31, 2024.

Since the City obtained control of the site, the City contracted all management and oversight responsibilities of the Leisure Bear Mobile Home Park. Birtcher Anderson & Davis Associates, Inc., has performed all typical property management functions related to the engagement of residents, collection of rents and financial management of park operations, and provision of maintenance and operations services. The current agreement with Birtcher expires on December 31, 2024 and both parties desire to extend the agreement through December 31, 2025. Staff is pleased with the performance of the property managers under this agreement and believes that a consistency of park management is prudent for both the City and the residents.

The first amendment to this agreement that is presented for the City Council’s consideration amends only the term, extending it through calendar year 2025. All other provisions of the agreement remain unchanged, including the scope of services, key personnel, and compensation.

Birtcher is a California based property management, development, and real estate investment firm.

Birtcher has a number of real estate and property management ventures across industrial, business parks, office and retail properties, as well as mobile home parks. Birtcher currently manages 32 mobile home parks, accounting for more than 4,200 units, across California.

Item 1.7

FISCAL IMPACT
This agreement creates no fiscal impact to the City’s operating funds. The compensation for this agreement, which is $11,750 per month ($141,000 annually), is paid directly from the revenues generated through the operations of the Leisure Bear Mobile Home Park. The park’s rental revenues are sufficient to meet the costs of this agreement as well as all other operational expenses.

ENVIRONMENTAL CONSIDERATIONS
Pursuant to Section 15378 of the California Environmental Quality Act (CEQA) Implementation Guidelines, this is not a project and, therefore, no environmental review is required.

CONSIDERATION OF STRATEGIC PRIORITIES
This recommended action aligns with Strategic Priority No. 1 as it “Supports and invests in sustainable infrastructure projects and programs consistent with the needs of our community” and Strategic Priority No. 5 as it “Preserves and protects the quality of life for our residents”.

RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Authorizing the First Amendment to the Professional Services Agreement with Birtcher Anderson & Davis Associates, Inc. for the Property Management of the Leisure Bear Mobile Home Park through December 31, 2025.

ATTACHMENTS

1. Resolution No. 2024-XX

2. First Amendment to Professional Services Agreement A2023-49

3. Professional Services Agreement A2023-49 with Birtcher Anderson & Davis Associates, Inc.

RESOLUTION NO. 2024-XX

RESOLUTION AUTHORIZING THE FIRST AMENDMENT TO THE

PROFESSIONAL SERVICES AGREEMENT WITH BIRTCHER ANDERSON & DAVIS ASSOCIATES, INC. FOR THE PROPERTY MANAGEMENT OF THE LEISURE BEAR MOBILE HOME PARK THROUGH DECEMBER 31, 2025
WHEREAS, the City of Big Bear Lake executed a 99-year ground lease with Bear Valley Mutual Water Company for 19-acres of property located between Big Bear Boulevard and Big Bear Lake, effective August 1, 2022; and
WHEREAS, under the ground lease, the City now maintains operational control over the property and the existing land uses including 59-space Leisure Bear Mobile Home Park; and WHEREAS, the professional management of the Leisure Bear Mobile Home Park has been contracted to Birtcher Anderson & Davis Associates, Inc. either through a subconsultant agreement with Caritas Corporation or a direct contract with the City since August 2022; and WHEREAS, in November 2023, the City Council approved a Professional Services Agreement with Birtcher Anderson & Davis Associates, Inc. for the Management of the Leisure Bear Mobile Home Park Through December 31, 2024; and
WHEREAS, the scope of work under this agreement is to provide for all typical property management functions including engagement with the residents, collection of rents and financial management of park operations, and provision of maintenance and operations services; and WHEREAS, the City and the residents have been generally satisfied with the performance of Birtcher Anderson & Davis Associates, Inc. with the services provided under this agreement and both parties wish to extend this agreement for calendar year 2025; and WHEREAS, Birtcher Anderson & Davis Associates, Inc. will continue to perform these services for $11,750 per month, payable from the revenue generated through the mobile home park operations, as well as reimbursable expenses, which is the same terms of compensation provided for in the existing agreement; and
WHEREAS, all other existing terms of the agreement will remain in effect and unchanged by this amendment.

NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Big Bear Lake that:

1. The First Amendment to the Professional Services Agreement with Birtcher Anderson & Davis Associates, Inc. for the Property Management of the Leisure Bear Mobile Home Park through December 31, 2025 is hereby approved.

2. The City Manager is authorized to execute this agreement in a form approved by the City Attorney.

Item 1.7
Attachment 1
PASSED, APPROVED AND ADOPTED this 11th day of December, 2024.

Perri Melnick, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2024-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 11th day of December, 2024 and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk
City of Big Bear Lake
39707 Big Bear Boulevard, PO Box 10000, Big Bear Lake, CA 92315 • (909) 866-5831 • www.citybigbearlake.com

FIRST AMENDMENT TO PROFESSIONAL SERVICES
AGREEMENT A2023-49

1. PARTIES AND DATE.

This First Amendment (“First Amendment”) is entered into this 11th day of December, 2024, by and between the City of Big Bear Lake, a municipal corporation (“City”), and Birtcher Anderson & Davis Associates, Inc., a California corporation (“Consultant”). City and Consultant are sometimes hereinafter individually referred to as “Party” and collectively as “Parties.” The Parties agree as follows:

2. RECITALS

2.1 Agreement. The Parties entered into a certain Professional Services Agreement dated effective January 1, 2024 (“Agreement”) in order to provide property management of the Leisure Bear Mobile Home Park (“Project”) in Big Bear Lake, CA.

2.2 First Amendment. The Parties desire and intend to amend the Agreement to extend its term through December 31, 2025.

3. TERMS AND CONDITIONS.

3.1 Term. Pursuant to Section 4 of the Agreement, the term of the Agreement is hereby extended for the period from January 1, 2025 through December 31, 2025, unless earlier terminated as provided in the Agreement.

3.2 Remaining Provisions of Agreement. Except as otherwise specifically set forth in this First Amendment, the remaining provisions of the Agreement shall remain in full force and effect. [Signatures on Following Page]
Item 1.7
Attachment 2
Item 1.7
Attachment 3

MEETING
DATE: December 11, 2024
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Israel Gomez Rosales, Associate Engineer
SUBJECT: Authorize Notices of Completion for Fiscal Year 2024-25 Capital Improvement Projects

BACKGROUND & DISCUSSION
Work has been completed on additional Capital Improvement Projects (CIP) that have been undertaken by the Public Works Department for Fiscal Year 2024-25. The time is appropriate for the City Council to accept the work as complete and direct the filing of Notices of Completion. • Summit Boulevard Rehabilitation Project
Contractor: S. Porter, Inc.

Date of Completion: November 20, 2024
Approved Contact Amount: $2,890,068.80 (Includes $262,700 contingency) Total Project Expenditures: $2,690,494.20
Over/Under Contract: $ 199,574.60 under authorized contract Project Support Budget: $ 130,000.00
Project Support Expenditures: $ 130,000.00
• Performing Arts Center Drainage Improvements Project
Contractor: Bear Valley Paving
Date of Completion: November 20, 2024
Approved Contract Amount: $546,137.00 (Includes $50,000 contingency) Total Project Expenditures: $562,461.08
Over/Under Contract: $ 16,324.08 over authorized contract Project Support Budget: $ 40,000.00
Project Support Expenditures: $ 5,000.00
The Performing Arts Center Drainage Improvements Project installed new drainage infrastructure around the perimeter of the Civic Center and Performing Arts Center to intercept, collect, and reroute existing groundwater that has infiltrated the building for years. Given the underground nature of this project, the improvements were designed utilizing existing maps and records to the extent available; however, throughout the course of the project, unforeseen underground conditions were identified. The project, as completed, included additional work to connect Item 1.8
previously unidentified drains from the building to the newly constructed storm drain system. In addition, a waterline was not properly identified on the plans which resulted in the need to perform extensive hand digging, at an additional cost, to construct the improvements.

The total cost impact of the extra work was $66,324.08, as outlined above. This was $16,324.08 above the allocated construction contingencies but within the overall project budget. The total expenditure with Bear Valley Paving for this project is $562,461.08 At the time of award of construction contract, the City Council authorized a budget of $40,000 for construction support services; however, staff was able to largely manage the project in house. The only expenditure attributable to this budget was approximately $5,000 in materials testing.

Upon approval by the City Council, staff will proceed to record the Notices of Completion with the San Bernardino County Recorder’s Office. No sooner than thirty-five (35) days from the recording, staff will release all project retention funds assuming that no claims are made against the contractor related to these projects. For each of these projects, retention funds are 5% of the total project billing.

FISCAL IMPACT
At the time of contract award, the Summit Boulevard Rehabilitation Project was approved with a total budget of $3,020,068.80. As outlined within this report, the total expenditures inclusive of all construction and construction support costs was $2,820,494.20.

At the time of contract award, the Performing Arts Center Drainage Improvements Project was approved with a total budget of $586,137. As outlined within this report, the total expenditures inclusive of all construction and construction support costs was $567,461.08.

ENVIRONMENTAL CONSIDERATIONS
At the time of authorizing the bid solicitation, the City Council found these projects to all be categorically exempt from the California Environmental Quality Act (CEQA).

CONSIDERATION OF STRATEGIC PRIORITIES
This recommended action aligns with Strategic Priority No. 1 to “support and invest in sustainable infrastructure projects and programs consistent with the needs of our community”.

RECOMMENDED ACTION
It is recommended that the City Council approve the total contract expenditures with Bear Valley Paving of $562,461.08 for the Performing Arts Center Drainage Improvements Project, accept the work of S. Porter Inc. and Bear Valley Paving as complete, and authorize staff to file Notices of Completion for the Summit Boulevard Rehabilitation Project and the Performing Arts Center Drainage Improvements Project.

ATTACHMENTS

1. Agenda Report for Award of Contract for the Summit Boulevard Rehabilitation Project (July 10, 2024 - without attachments)

2. Agenda Report for Award of Contract for the Performing Arts Center Drainage Improvements Project (August14, 2024 - without attachments)

3. Notices of Completion

MEETING
DATE: July 10, 2024
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Jared Cheek, Public Works Manager, Capital Projects/Emergency Operations Israel Gomez Rosales, Associate Engineer
SUBJECT: Award a Construction Contract – Summit Boulevard Rehabilitation Project

BACKGROUND & DISCUSSION
The City of Big Bear Lake is responsible for the maintenance and operation of approximately 88 centerline miles of streets. The annual Capital Improvement Program (CIP) budget includes funding for street maintenance and repair activities, including street rehabilitation, crack sealing, and street striping. Within the adopted Fiscal Year 2024-25 CIP, the City Council approved the Summit Boulevard Rehabilitation Project. In recent years, the City has focused on the rehabilitation and reconstruction of residential streets, however, given the condition of Summit Boulevard, this year’s project will be focused on reconstructing Summit Boulevard from Big Bear Boulevard to the southerly end of the street.

The portion of Summit Boulevard, form Big Bear Boulevard to its southerly end near the entrance to Snow Summit, has a Pavement Condition Index rating of 32 out of 100, classifying its condition as very poor. Staff has assessed the condition of the roadway in the field and the actual conditions match that rating in that the roadway surface is failing, creating significant potholes and other road hazards. Additionally, staff performed investigation of the street’s subgrade and base material and has determined that the roadway is in need of a complete reconstruction, rather than an asphalt overlay, due to erosion and other issues within the subsurface of the roadway. The roadway receives considerable water runoff which is a key contributing factor to its degradation.

Staff has designed a project that includes a comprehensive scope of work to reconstruct the street and remedy the drainage concerns to preserve the integrity of the new roadway. The existing street section will be pulverized and removed and a new 6” asphalt roadway section will be constructed on top of reclaimed and recompacted base material. Drainage improvements, including a new underground storm drain and an above ground drainage swale, will be constructed to better manage the flow of water and help to preserve the lifespan of the newly constructed roadway. The project will also include the construction of new concrete curb and gutter as well as pedestrian sidewalk and ADA ramps along the easterly side of the roadway to promote pedestrian safety. The engineer’s estimate of probable construction costs for this project was approximately $2,438,000.

On April 8, the City Council authorized staff to proceed with a public bid process for the Summit Boulevard Rehabilitation Project. Staff executed this bid process in accordance with the California Item 1.8
Attachment 1
Public Contract Code and the City of Big Bear Lake Purchasing Guidelines. A nonmandatory prebid conference was held on Tuesday, June 18 which provided the opportunity for staff to review the project plans and field questions from potential bidders. On Tuesday, June 25, 2024, staff received, opened, and publicly read aloud three (3) sealed bids for this project with the following results:

Bidder Location Total Base Bid Price
S. Porter, Inc. Big Bear Lake, CA $ 2,627,368.80
Granite Construction Co. Indio, CA $ 2,987,900.00
Griffith Company Brea, CA $ 4,589,803.22
Staff has reviewed the bids received for completeness and accuracy and the contractors’ backgrounds for qualifications and experience. S. Porter, Inc. is a Big Bear Lake based general engineering contractor with extensive experience with similar projects. S. Porter, Inc. has successfully completed a number of comparable projects for the City of Big Bear Lake including the Fiscal Year 2023-24 Annual Street Rehabilitation Project in addition to the Rathbun Creek Trail, Phase III, the Stanfield Marsh Outdoor Recreation and Education (SMORE) Trail Phase I, and the Alpine Pedal Path Rathbun Creek Extension Project. Staff has been satisfied with the quality of work received from S. Porter, Inc. and has established a strong working relationship with their team. Based upon the bids received and the background of S. Porter, Inc., staff is recommending S. Porter, Inc. as the lowest responsive bidder for this project.

In addition to the award of construction contract, staff is also seeking the approval of a Task Order with Merrell-Johnson Companies, one of the City’s on-call engineering firms, for field construction management. Staff is requesting the authorization of a Task Order in the amount of $65,000 for field inspection and project management support to aid the Engineering Division in the management and oversight of this project. Merrell-Johnson will provide an in field project manager / inspector on a schedule dictated by the City to perform construction observation and coordination. This work will be on a time and materials basis not to exceed the budget of $65,000.

This project will require additional, as needed support for surveying, geotechnical inspection, and materials testing, all of which will be provided utilizing the City’s on-call engineering firms.

Work on this project is anticipated to begin around August 1, 2024 and will be completed by October 15, 2024. Staff is circulating preliminary project information notices to residences and businesses in the affected area and will continue to communicate about the project, through a number of channels, as the construction gets underway and throughout the course of construction.

FISCAL IMPACT
The base bid price received for this work was $2,627,368.80. Staff is requesting an additional contingency fund of $262,700 (approximately 10%) to address any unforeseen conditions or additional work that may arise during the completion of this project. Furthermore, staff is requesting a budget of $130,000 for the identified project support expenses including project inspection, surveying, and geotechnical services. The total project costs, including the contract amount, contingency, and project support will not exceed $3,020,068.80.

The adopted project budget for the Summit Boulevard Rehabilitation Project is $2,500,000 and is funded through a number of sources including the City’s General Fund, Sanitation Fund, and Measure Y proceeds as well as restricted roadway funding through Measure I Local Return and the Road Maintenance and Rehabilitation Account. Staff is requesting an additional appropriation of $520,100 from Measure Y proceeds to complete the necessary budget for completion of this project. Sufficient Measure Y funds are available within the fund balance to support this project.

ENVIRONMENTAL CONSIDERATIONS
At the time that the City Council authorized the bid solicitation for this project, the project was found to be categorically exempt from the California Environmental Quality Act (CEQA) pursuant to section 15301.c Existing Facilities as repair and maintenance of existing streets and highways.

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priority Number 1 as it “supports and invests in sustainable infrastructure projects and programs”.

RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Awarding a Construction Contract to S. Porter, Inc., Approving a Task Order with Merrell-Johnson Companies, and a Budget Appropriation to Complete the Summit Boulevard Rehabilitation Project.

ATTACHMENTS

1. Resolution No. 2024-XX

2. Summit Blvd. Rehabilitation Project Map

MEETING
DATE: August 14, 2024
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Israel Gomez Rosales, Associate Engineer
SUBJECT: Award a Construction Contract – Performing Arts Center Drainage Improvements Project

BACKGROUND & DISCUSSON
The Civic Center and Performing Arts Center campus was constructed in the late 1980s and since the time of its construction, there have been ongoing issues with groundwater throughout the campus. Gound water flows through the property nearly year-round and when it is flowing at high levels, the groundwater floods the orchestra pit in the Performing Arts Center, which is at the lowest point in the building. In the late 1990s, a new drainage system was installed to intercept the flow of water and protect the parking lot improvements. The system, however, was not installed deep enough to intercept groundwater that intrudes into the deeper elements of the building.

In order to protect and preserve the facility, and the sizeable investment that was made in constructing and maintaining it, the City Council approved the PAC Drainage Project within the adopted Fiscal Year 2024-25 Capital Improvement Program. Staff has finalized design plans to construct a new drainage system approximately 16’ below ground to better manage the ongoing flow of groundwater on the site. The drainage system will include a large perforated pipe that will collect the water from the ground and channelize and convey it to the existing drainage system that serves the balance of the property. The system is designed to capture the nuisance water and prevent it from entering the building and the foundation area, and protect the integrity of the building.

On June 12, 2024, the City Council authorized staff to conduct a bid solicitation for this project in accordance with the City’s purchasing guidelines. The project was advertised twice in the Big Bear Grizzly and posted on the City website and PlanetBids. On August 1, 2024, staff received, publicly opened, and read aloud one (1) bid with the following result:

Bidder Location Base Bid Price
Bear Valley Paving Big Bear Lake, CA $373,300.00
In addition to the scope of work related to the PAC Drainage improvements, staff also included two Additive Alternate Bid Items related to additional improvements on the project site. Within the adopted Fiscal Year 2024-25 CIP, the City Council also approved a project identified as Civic Center Pavement and Driveway Improvements to address the condition of the parking lot Item 1.8
Attachment 2
pavement and driveway approaches on the Civic Center Campus. Given that the PAC Drainage Project will have elements of asphalt and concrete repair as a part of the work, staff felt it would be appropriate to bid this scope of work as Additive Alternate No. 1 and Additive Alternate No. 2 given the nexus to the scope of work for the drainage project. Additive Alternate No. 1 includes removal and replacement of the West driveway approach as well as miscellaneous sidewalk, curb, and gutter replacements throughout the site. Additive Alternate No. 2 includes removal and replacement of portions of damaged asphalt pavement throughout the property. The bid results for the Additive Alternate items is as follows:

Bidder Additive Alternate No. 1 Additive Alternate No. 2 Bear Valley Paving $65,640.00 $57,197.00
Staff has reviewed the bids received for completeness and accuracy and the contractor’s background for qualifications and experience. Bear Valley Paving is an experienced general engineering contractor with a demonstrated history of satisfactory completion of similar projects for the City of Big Bear Lake and within the Big Bear Valley. Bear Valley Paving has previously completed a number of street paving and underground utility projects for the City and the work on those projects has been satisfactory. The contractor has provided trade references for similar projects completed for both public and private entities within the area.

The basis of award for this contract is the base bid price of $373,300 which staff has reviewed and believes is appropriate for the scope of work. The Additive Alternate items are optional and can be recommended for award at staff’s discretion. Given the similar nature of the work, the availability of the contractor to complete the work, and the reasonable price, staff is also recommending the award of Additive Alternate Items No. 1 & No. 2 in the amount of $122,837.

The total contract award for the base bid and Additive Alternate Items No. 1 & No. 2 is $496,137.

Additionally, staff is requesting an additional contingency amount of $50,000 (approximately 10%) to cover the cost of any unforeseen conditions that arise throughout the course of construction.

The completion of this project will require survey, geotechnical inspection, and project support with services to be provided by the City’s on-call engineering consultants. The services, as needed, will be procured in accordance with the City’s purchasing guidelines and the existing on-call agreements. Staff is requesting an additional budget of $40,000 for these services.

FISCAL IMPACT
The total requested authorization for this project, including the base bid, additive alternate items, construction contingency, and construction support services is not to exceed $586,137. Funding is available within the adopted Fiscal Year 2024-25 CIP in the amount of approximately $500,000.

Staff is requesting an appropriation of $87,000 in additional General Fund funding to fulfill the necessary budget to complete these improvements.

ENVIRONMENTAL CONSIDERATIONS
At the time that the City Council authorized the bid solicitation for this project, the project was found to be categorically exempt from the California Environmental Quality Act (CEQA) pursuant to section 15301 Existing Facilities as the repair, maintenance or minor alteration of a facility with no expansion of use.

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council's Strategic Priority Number 1 as it “supports and invests in sustainable infrastructure projects and programs”.

RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Awarding a Construction Contract to Bear Valley Paving for the Performing Arts Center Drainage Improvements Project and Approving a Budget Appropriation to Complete this Project.

ATTACHMENT

1. Resolution No. 2024-XX
RECORDING REQUESTED BY:

City of Big Bear Lake
WHEN RECORDED, PLEASE MAIL TO:

City of Big Bear Lake
City Clerk
PO Box 10000
Big Bear Lake, CA 92315
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:

The undersigned is OWNER or agent of the OWNER of the interest or estate state below in the property hereinafter described:

The FULL NAME of the OWNER is: CITY OF BIG BEAR LAKE
The FULL ADDRESS OF THE owner is: 39707 BIG BEAR BOULEVARD, PO BOX 10000, BIG BEAR LAKE, CA 92315
The NATURE of the INTEREST or ESTATE of the undersigned is: agent of the owner that constructed the improvements.

The full name(s) and address(es) of all persons, if any, who hold such interest or estate with the undersigned as joint tenants or as tenants in common are:

NAME(S) ADDRESS(ES)
The full name(s) and address(es) of the successor(s) in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to:

NAME(S) ADDRESS(ES)
A work of improvement on the property hereinafter described was completed on: November 20, 2024 The work of improvement completed is described as follows: Summit Boulevard Rehabilitation Project The NAME OF THE ORIGINAL CONTRACTORS, if any, for such work of improvement is: S. Porter, Inc.

The street address of said property is: SUMMIT BOULEVARD FROM BIG BEAR BOULEVARD TO

SOUTHERLY CITY LIMIT WITHIN THE CITY OF BIG BEAR LAKE, NO APN The property on which said work of improvement was completed is in the City of Big Bear Lake, County of San Bernardino, State of California.

Dated: 12/11/2024
Sean Sullivan, Public Works Department, City of Big Bear Lake

VERIFICATION
I, Sean Sullivan, am the Assistant City Manager, the declarant of the foregoing Notice of Completion. I certify (or declare) under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Executed on 12/11/2024 at Big Bear Lake, CA.

Sean Sullivan, Public Works Department, City of Big Bear Lake Item 1.8
Attachment 3
RECORDING REQUESTED BY:

City of Big Bear Lake
WHEN RECORDED, PLEASE MAIL TO:

City of Big Bear Lake
City Clerk
PO Box 10000
Big Bear Lake, CA 92315
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:

The undersigned is OWNER or agent of the OWNER of the interest or estate state below in the property hereinafter described:

The FULL NAME of the OWNER is: CITY OF BIG BEAR LAKE
The FULL ADDRESS OF THE owner is: 39707 BIG BEAR BOULEVARD, PO BOX 10000, BIG BEAR LAKE, CA 92315
The NATURE of the INTEREST or ESTATE of the undersigned is: agent of the owner that constructed the improvements.

The full name(s) and address(es) of all persons, if any, who hold such interest or estate with the undersigned as joint tenants or as tenants in common are:

NAME(S) ADDRESS(ES)
The full name(s) and address(es) of the successor(s) in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to:

NAME(S) ADDRESS(ES)
A work of improvement on the property hereinafter described was completed on: November 20, 2024 The work of improvement completed is described as follows: Performing Arts Center Drainage Improvements Project The NAME OF THE ORIGINAL CONTRACTORS, if any, for such work of improvement is: Bear Valley Paving The street address of said property is: 39707 BIG BEAR BOULEVARD, APN: 0307-111-41 The property on which said work of improvement was completed is in the City of Big Bear Lake, County of San Bernardino, State of California.

Dated: 12/11/2024
Sean Sullivan, Public Works Department, City of Big Bear Lake

VERIFICATION
I, Sean Sullivan, am the Assistant City Manager, the declarant of the foregoing Notice of Completion. I certify (or declare) under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Executed on 12/112024 at Big Bear Lake, CA.

Sean Sullivan, Public Works Department, City of Big Bear Lake

MONTHLY & MISCELLANEOUS

REPORTS

AGENDA REPORT
Service, Quality, Community
DATE: November 26, 2024
TO: Board of Commissioners
FROM: Reginald A. Lamson, General Manager
RE: General Manager’s Report
Capital Projects
Garstin Water Operations Facilities:

On October 17, 2023, WSC, DWP, and USDA conducted a Teams meeting to meet the new USDA personnel and receive comments to the draft Preliminary Engineering Report (PER).

USDA was also interested in possibly funding the solar component, what storm damage occurred during the 2022/23 winter storms, and grant funding to help maintain current capital spending levels. On July 5, 2024, Staff and WSC submitted the final draft of the PER to USDA for review.

Staff submitted additional requested data to the USDA engineer on July 8, 2024. The engineer requested additional data on July 16, 2024, and staff completed the request on July 17, 2024.

On July 31, 2024, DWP and USDA had a zoom meeting to discuss their review of the PER. On August 2, 2024, Staff submitted a Sole Source Procurement Request for the Solar equipment, electrical service, battery backup, and backup generator; a revised project cost estimate that described some of the line items and reallocated the costs on those line items, but the total project cost is still the same; the final NEPA environmental report; and an Interim Finance Waiver Request. On September 12, 2024, USDA provided a revised version of the PER for our review. Staff and WSC reviewed this version of the PER, filled in most of the requested data, and submitted it to USDA on September 13, 2024. On September 17, 2024, USDA, WSC, and staff had a Teams meeting and USDA provided additional information to assist staff in completing the PER. Staff submitted additional data before noon on September 17, 2024, and USDA is finalizing the PER for submittal to Washington DC. On October 8, 2024, USDA had a few clarification questions regarding the PER and informed us that the interest rate dropped from

3.25% to 3.125%. USDA hopes to have a Letter of Conditions for us to consider soon. USDA assured us that funding will be in place so that we can start construction in Spring of 2025.

DWP staff has advised Big Bear Mountain Resort (BBMR) staff that relocating the snowmaking pipeline is no longer required for the project. BBMR located (potholed) their snowmaking pipeline within DWP’s Garstin site and has finalized their scope of work to line the existing pipeline. BBMR lined a section of their pipeline through the Garstin site, during the week of September 9th. BBMR has completed their lining work.

General Manager’s Report
November 26, 2024

On December 7, 2023, Staff worked with Southwest Gas staff and determined the location of their facilities (standard and high-pressure gas lines) within the existing easements on the east side of DWP’s property, near the K-Mart Parking lot.

On January 8, 2024, Staff met with City staff regarding Planning Commission scheduling, permitting, and drainage modifications near the existing customer parking area. City staff provided some of the Planning Commission’s preferences and PBK has incorporated some of those preferences into the Garstin Plans.

PBK and staff met with the City on April 30, 2024 to finalize the Planning Commission’s submittal requirements. City staff liked the revisions that were made to the project elevations.

City staff provided PBK with the requirements for a submittal to the Planning Commission. PBK submitted plans for review during the week of July 22nd. On August 28, 2024, PBK presented the Project to DRC, received minor comments, and submitted revised plans to the Planning Department on September 10, 2024. The Planning Commission approved the Garstin Project during their meeting on October 2, 2024. The Building Department is reviewing the Garstin plans and the Water Quality Management Plan (WQMP). The Building Department review is scheduled to be completed in December.

On January 18, 2024, Staff met with Bear Valley Electric Service (BVES) staff regarding upgrading the electric/solar service for the Garstin Site and the electrical service for Lake Plant Well Nos. 5 & 6 sites. BVES is fine with eliminating the current electric services for Lake Plant Well Nos. 5 & 6 sites and combining them with the upgraded Garstin electric/solar service. On October 16, 2024, DWP submitted an application to upgrade the electrical service for the Garstin Facility. The new electrical service will include a pad-mounted transformer that will probably be located near the Greenhouse.

DWP staff has replaced certain sections of mainline on the Garstin site in anticipation of constructing the new facilities. These facilities will be connected to the water system during the Spring of 2025.

Replenish Big Bear (No Change):

The Replenish team submitted a work plan to evaluate existing domestic wells within 200 feet of the high-water level and determine if the Project will impact their water quality. Approximately eighty (80) private wells have been located. Of these 80 wells, only 41 of them are within 200 feet of the lakes high water level. Most of these wells are drilled within alluvium and will not be impacted by the Project. Tom Harder will have a report on which wells, if any, will be impacted by the Project. The 100% RO treatment also reduces or eliminates the blending requirement for percolating reclaimed/lake water into Sand Canyon. The meeting with DDW has greatly enhanced the feasibility of the project and the Replenish Team is preparing a detailed percolation plan for DDW’s consideration.

Tom Harder is finalizing his report on which wells (within 200’ of the high-water line), will be impacted by the Replenish Big Bear Project. The current lake level is about 4-feet from full, which is higher than it has been since 2012. The high lake levels allow for an easy comparison of lake levels versus static water levels. Tom has provided a list of 10 wells, around the lake, that he would like surveyed to compare lake level versus static water level. Mike Stephenson and I have surveyed 4 of the 10 wells and hope to complete the survey over the next couple of weeks.

General Manager’s Report
November 26, 2024

WSC was authorized to finalize the permit application to the Regional Board and submitted the Report of Waste Discharge package on February 28, 2022. The Regional Board provided informal comments and requested additional information during the month of May 2022. WSC provided additional information on June 1, 2022. Regional Board provided comments on August 26, 2022. On September 15, 2022, BBARWA sent a letter to the Regional Board requesting clarification regarding Surface Water Augmentation regulations. The Replenish team submitted the additional information requested within the August 26, 2022 Regional Board Letter on October 14, 2022.

On August 25, 2021, BBARWA approved a MOU for agencies that may benefit from Replenish Big Bear Project. The MOU has been distributed to other valley agencies for consideration. CSD approved the MOU on September 20, 2021, DWP approved the MOU on September 28, 2021, and the City of Big Bear Lake City Council approved the MOU on November 1, 2021. The Replenish Big Bear Team met with County Supervisor representatives and gave them a draft of the MOU for their consideration. The County approved the MOU in July 2022. The Replenish Team is working with each agency to determine how and how much they can contribute towards the project. Each agency will pay their “fair Share” of the O&M costs and possibly capital costs, which will reduce the project costs for the general public. DWP’s proposed annual cost for percolation within Sand Canyon was presented to and approved by the Board on September 27, 2022. Additional cost-sharing meetings have been conducted.

Environmental Scoping Meetings and the Public comment period have been completed. A project Piloting schedule is provided with the project charts. Grant Funding opportunities are discussed below. Follow-up meetings to respond to some of the comments submitted during the Environmental Comment period were conducted with Mojave Water Agency and East Valley Water District during March. The Replenish team will continue to work with these Agencies and their concerns will be addressed within the environmental documents. Pilot testing of proposed treatment equipment continues and BBARWA provided tours of the pilot equipment on July 19, 2023.

David Lawrence provided a Project update Power Point Presentation during the September 26, 2023 Board meeting. A similar presentation has been given to CSD and BVBGSA. The draft EIR will be presented to the BARRWA Board on December 19, 2023 for final comments.

On March 19, 2024, BBARWA had a special meeting to update the public on the Replenish Big Bear Project and receive direction from the Board after the presentation. The meeting was well attended, and many members of the public spoke in favor and against the Project. The majority of the public were in favor of the project. Some of the Board members had some concerns and staff needed additional time to properly address their concerns. BBARWA staff have contacted WIFIA (the primary funding agency), and they indicated that a 6-month pause would not affect the terms of the loan. Over the next 2 to 3 months, BBARWA and other Bear Valley stakeholders will work together to develop letters of intents to better defined how each agency will participate with the project and a public workshop will be conducted to further educate the public about Project details. Pilot testing is now complete. The design consultant estimates that pilot study results and revised cost estimates will be available in the fall of 2024. A public workshop was conducted, and the treatment equipment met or exceeded expectations.

On August 12, 2024, the BBARWA Board considered certifying the environmental impact report and voted not to certify it. BBARWA had a meeting scheduled for September 25, 2024, to determine next steps.

General Manager’s Report
November 26, 2024

Grants Update (No Change):

Staff submitted two USBR Grant applications on October 5, 2021, one for the Wolf Reservoir & Boosters Replacement Project and one for the Division No. 9 Well & Well Pumping Plant Project. The grants required a 50% grant match. The USBR notified the DWP that we were not selected for this round of funding. We attended a debrief meeting with USBR on March 24, 2022. Staff incorporated USBR’s comments and submitted two USBR Drought Resiliency Grant applications on June 15, 2022; one for the Wolf Reservoir Boosters & Pipeline Project and one for the Division No. 9 Well Drilling & Equipping Project. On December 22, 2022, the USBR notified the DWP that we were selected for funding in the amount of $1,600,000 for the Wolf Reservoir & Boosters Replacement Project. This grant will provide 50% funding for the Wolf Pipeline Replacement Project. The grant agreement is finalized and USBR issued a Notice of Award.

We were not selected for funding for the Division No. 9 Well & Well Pumping Plant Project.

On January 11, 2023, staff attended a debrief with USBR staff for the Division No. 9 Well & Well Pumping Plant Project and reapplied for the equipping portion of the Division No. 9 Well Project. Staff received additional information from USBR and we incorporated those comments into the grant application. On November 6, 2023, staff submitted a grant application with the USBR for the Equipping Division Well No. 9 Project. The grant requires a 50% grant match. On May 6, 2024, the USBR notified the DWP that we were selected for funding in the amount of $500,000 for the Equipping Division Well No. 9 Project.

Staff submitted two USBR Small Scale Grant applications on April 28, 2022, for the Pontell Hydropneumatic System and the 6th Lane Pipeline Replacement Project. Each grant is for up to $100,000 and require a 50% match. On January 5, 2023, the USBR notified the DWP that we were selected for funding in the amount of $100,000 for the Pontell Hydropneumatic System.

The grant agreement is finalized and USBR issued a Notice of Award.

On March 9, 2023, WSC informed staff of a Community Project Funding Request Grant that is being administered through Jay Obernolte’s office. The proposed Garstin Water Operations Facilities meets many of the requirements for this grant. Staff worked closely with WSC and on March 17, 2023, staff submitted a $1,500,000 grant application to Jay Obernolte’s office. The application included nine letters of support from local agencies and politicians. Staff appreciates everyone that provided letters of support in a timely fashion. The Garstin Project was not selected for this funding opportunity. On April 29, 2024, WSC informed staff of the Fiscal Year 2025 Appropriations Request grant opportunity through Jay Obernolte’s office. Staff submitted a $1,500,000 grant application for the Garstin Water Operations Facilities and obtained letters of support from CSD and the County of San Bernardino. On May 29, 2024, we received communication from Jay Obernolte’s office that the requested funding of $1,500,000 for the Garstin Water Operations Facility is being recommended to be awarded funding through Appropriations. Final decision from Washington DC is expected in December.

On February 22, 2024, staff submitted an application with the USBR for the Solar Backup Power SCADA Project. The grant requires a 50% grant match. The Project will address the problem of frequent power outages in the Bear Valley and its impact on our SCADA systems functionality.

The Solar Backup Power SCADA Project will ensure that even during power outages and natural disasters, the SCADA system components will continue to communicate with each other, communicate data real-time to staff’s mobile devices, reduce greenhouse gas emissions, and General Manager’s Report
November 26, 2024

minimize water loss. The requested grant amount is $289,787.50 for forty-five SCADA site upgrades and solar battery backup systems. DWP was notified that this request was not funded and on August 22, 2024, staff had a debrief meeting with USBR and we plan to resubmit in January 2025.

On July 9, 2024, staff submitted an application with the USBR for the Smart Meter Replacement Project. The grant requires a 50% grant match. The Project will replace existing AMI meters that are approaching the end of their battery life with Smart Meters, that were discussed during the June Board meeting. The requested grant amount is $100,000 and the total project cost for this phase is $225,000. On September 12, 2024, USBR notified DWP that the application has been rejected. Staff plans on resubmitting in 2025.

Grant applications for the Replenish Big Bear Project (Project) are as follows:

1. SAWPA/DWR - DCI Technical Assistance Grant: The Project team submitted an application for a $500,000 grant on September 26, 2019. On November 19, 2019, the SAWPA Board approved an agreement to provide a $500,000 planning grant. This grant is being used to reimburse the four BVBGSA agencies for a portion of project planning costs.

2. SAWPA/DWR – Prop 1 IRWM Grant: The Project team submitted an application for a $4,500,000 grant on November 1, 2019. DWR notified the project team that our application is recommended for funding. Final award has been completed. This grant will reimburse the four BVBGSA agencies for project planning costs and fund a portion of the Project construction costs.

3. USBR – Title XVI Grant: The Project team submitted an application for a $7,025,643 grant on April 22, 2021. The Administration’s recent increase in funding for the drought stricken western states, along with an enhanced grant application, should improve our chances of receiving this grant. USBR has recommended a $1,700,000 grant to help fund design, permitting, and pilot testing activities

4. The Replenish Big Bear Team had a Zoom Meeting with Congressman Obernolte on April 20, 2021. The Congressman informed us that he would be submitting Appropriations Applications and would like to include the Replenish Big Bear Project.

The team submitted an application to the Congressman on April 22, 2021. Congressman Obernolte informed BBARWA that Congress has awarded the Replenish Big Bear Project $960,000. Additional funding opportunities will be available next fiscal year.

5. On November 19, 2021, The Replenish Big Bear Team submitted a $50,000,000 DWR grant application for consideration. DWR staff has stated that they are open to awarding partial funding for projects and encouraged us to request the full amount. Replenish Big Bear was not recommended for this funding. DWR informed the Replenish Big Bear Team that additional funding is now available, and they are reevaluating our current application.

6. USBR – Title XVI Grant-Phase II: The Project team submitted an application for a $8,267,112 grant on March 11, 2022. BBARWA has been recommended for this funding.

General Manager’s Report
November 26, 2024

7. The Replenish Big Bear Team had a Meeting with Congressman Obernolte regarding a possible 2022 Appropriation Application. The Congressman informed us that he would be submitting Appropriations Applications and would like to again include the Replenish Big Bear Project. The team submitted an application to the Congressman in May 2022.

This request has been included in the Federal Budget.

8. On June 13, 2024, Replenish Big Bear was recommended for another $9,052,543 in funding through the Title XVI grant program.

Replenish Big Bear Grant Summary:

Grant Amount Status
DCI Technical Assistance $500,000 Awarded and Fully Funded IRWM Prop 1, Round 1 $4,563,338 Awarded, In Process
2021 Title XVI $1,600,000 Awarded, In Process
2022 EPA STAG $960,000 CEQA and NEPA must be
completed prior to an Award
2022 Title XVI $8,267,112 Recommended for Funding
2023 EPA STAG $1,000,000 CEQA and NEPA must be
completed prior to an Award
2024 EPA STAG $1,000,000 Recommended for Funding
2024 Title XVI $9,052,543 Recommended for Funding
Total $26,942,993
SAWPA Santa Ana River Watershed Weather Modification Pilot Program (No Change):

On November 23, 2021, the Santa Ana Watershed Project Authority (SAWPA) provided a presentation to the Board on the Santa Ana River Watershed Weather Modification Pilot Program (Program). The Board requested staff investigate the Program and bring it back to the Board. On January 25, 2022, the Board approved financial support for the Program in the amount of $3,000 annually for four years.

On October 13, 2022, we received the following update from SAWPA: “Unfortunately with the timing of CEQA completion for the project in June and securing an operations contractor in early August, we were unable to get the pilot project operations contractor on board in sufficient time to make the Nov. 2022 seeding start date, particularly with the need to execute 10 separate local seeding site operator agreements in the watershed. Consequently, the pilot project was postponed to start seeding to November 2023. In some ways, the delay works better for our efforts to secure 50% grant funding from the State as well since this grant funding would not be available from the State until late 2023.”
On August 16, 2023, participating partners received the attached update. The highlights are as follows:

1. The project received $861,400 in Prop. 1 grant funding from DWR.

General Manager’s Report
November 26, 2024

2. Biological Surveys are underway.

3. Equipment Set-Up is scheduled for September/October 2023

4. 1
st Year Operation Period November 15, 2023 – April 15, 2023

5. 1
st Year Pilot Report June 1, 2023
On November 15, 2023, SAWPA announced that the Program went live on that day and will continue through April 2027. For more information, visit the weather modification webpage at https://sawpa.gov/santa-ana-river-watershed-weather-modification/. SAWPA also established an email address, [email protected], for public inquiries regarding the Program.

Board members attended a SAWPA presentation and tour of the Weather Modification Pilot Program on Tuesday, April 9, 2024.

Bear Valley Basin Groundwater Sustainability Agency:

On February 16, 2023, the BVBGSA had a Board meeting. The primary purpose of the meeting was to consider a proposal from Tom Harder and Associates to prepare the first Groundwater Sustainability Plan (GSP) Annual Report. The annual report is a requirement of the GSP. The report contains groundwater level information, water pumping information, and computes groundwater storage volume for the Bear Valley Basin. The BVBGSA Board approved the proposal and the funding of $10,277.50 will come from each of the four member agencies. The GSP Annual Report was submitted to DWR on April 1, 2023.

On June 20, 2023, the BVBGSA had a Board Meeting. The primary purpose of the meeting was to adopt the FY 2023/24 Budget. David Lawrence provided an update on Replenish Big Bear to the Board including the following: The Replenish Big Bear Team will be submitting the Pilot Study Report to the Regional Board. The pilot equipment including the UV disinfectant and advanced oxidation process have been delivered. BBARWA will be piloting the equipment through September to ensure we can support the claims that we have made for the Replenish Big Bear Project. On July 19, 2023, BBARWA held an Open House and Pilot Tour. From 2:00 pm - 3:00 pm, the Regional Board and local Board members had an opportunity for a Pilot Tour and the public was invited to join BBARWA from 3:00 pm - 6:00 pm. Over 300 people attended the event.

On November 13, 2023, the BVBGSA Board approved an agreement with Tom Harder to prepare the GSP 2022/23 Annual Report contingent upon concurrence of approval by the member agencies that will be responsible for reimbursing the BVBGSA. The 2022/23 Annual Report was filed with DWR-SGMA on March 21, 2024. Tom Harder has begun work on the 2023/2024 Annual Report.

Department of Water, City of Big Bear Lake
41972 Garstin Drive, P.O. Box 1929 · Big Bear Lake, CA 92315-1929 · Phone 909/866-5050 · Fax 909/866-3184 · www.BBLDWP.com This institution is an equal opportunity provider and employer.

DEPARTMENT OF WATER
Service, Quality, Community
DATE: November 26, 2024
TO: Erik Sund, City Manager
FROM: Reginald A. Lamson, DWP General Manager
RE: DWP Monthly Update – October 2024

SERVICE DELIVERY
Water services that were provided October 1, 2024 to October 31, 2024:
15,998 Customers provided with water service.
385 Field service calls completed.
1 Main leak repaired.
8 Main leaks year-to-date 2024 6 Main leaks year-to-date 2023 7 Service leak repairs
60 Service leaks year-to-date 2024 64 Service leaks year-to-date 2023

53.57 Million gallons produced by wells.
$949,774 Processed in billings.
8,829 Accounts processed in billings.
3,734 Number of customers on E-bill
110 New Accounts (includes tenant turnover).

4.925 Equivalent Dwelling Units (EDU) added to the water system. $1,064,847 Total Gross receipts processed.

BOARD MEETINGS:

The following was approved by the Board of Water and Power Commissioners at a Regular Board Meeting on October 22, 2024:
• The Board authorized the purchase of Case 580EV Backhoe. • The Board adopted DWP Resolution No. 2024-18 - Appointment of the Board Secretary.

The following was approved by the Board of Water and Power Commissioners at an Adjourned Regular Board Meeting on November 5, 2024:
• The Board awarded a design-build agreement with Motive Energy for the Garstin Solar and Backup Generator Project.

Visit Big Bear Monthly Report
The VBB Board of Directors (BoD) met on September 26, 2024, for its monthly meeting:

ACTION ITEMS:

1. Approval of past meeting minutes.
• August 22, 2024
• The Board received print proposals from both 360 View PR and Koli Communication following an RFP process that included staff, committee and board scoring. The agenda had timed agenda items for presentations from both firms. 360 View PR had an emergency and needed to postpone their formal presentation to the board of directors. Staff lead (to the best of their ability) the Board through the 360 View PR proposal. The board received scheduled presentation from Koli Communications. Following the presentation the board discussed with staff the scoring process and potentials of both presenters. The board chose, based on the RFP scoring rubric to move forward in contract negotiation with Koli Communications.

Koli Communication later accepted the terms as specified in the original RFP.

INFOMRATIONAL ITEMS:

2. Marketing (Crisis/Fire) Update:
• The team walked the board through the organzational actions taken during the Line Fire (evacuation warnings/orders). Team VBB immediately shifted from active tourism marketing to crisis communication directed at both visitors and the community. VBB never creates information in a crisis situation – the organization only shares information provided by official government outlets. The full coverage reports provided by city staff were used to inform community and visitors of pertinent information. The team worked with Visit Palm Springs, The Expedia Group, Airbnb,org and community members Tara Antongiorgi and Monique Davalos to build discounted and free housing options for Big Bear community members displaced by the fires. A full list/report of organizational actions taken during active Line Fire evacuation warnings and the following mandatory evacuation orders can be viewed in the official committee report/presentation linked below.
• Staff presented the “Back to Big Bear” marketing campaign designed to welcome visitors back to our community.
• VBB’s desire to not only welcome visitors back to our community following the Line Fire prompted the team to reignite the Village Scarecrow Competition. With updates to include the entire community (Businesses, Homeowners and Short-term Vacation Rentals) across the Valley by engaging the community to show their spirit by building scarecrows and decorating their homes and businesses for the fall/Halloween season. The organization offered up a total of $7500.00 in cash prizes to the community along with a vacation package to one visitor for participating in the viewing/voting to be used in March, April or May 2025.

3. Events Committee:
• Committee Received Presentation from the producers of the Big Bear HamEscape who granted the event $10,000 in support for their 2nd annual event scheduled for April 25-27, 2025.
• Staff discussed again adjusted holiday plans that include Partnering with the City of Big Bear Lake to sponsor the annual Tree Lighting Ceremony entertainment.
• Comedy Festival Update
• Discussed the cancellation of the Taylor Nation Village Concert due to the Line Fire
• Staff has identified a third-party event survey company to help in the evaluation of events receiving VBB Event Funding.

4. Closed Session:
• The BoD directed the CEO in negotiation points with Koli Communications for PR Representation.

5. CEO Report:
• The CEO Presented the following informational report to the BoD for the month of July 2024.

COMMITTEE PRESENTATIONS:

6. Informational Presentation from the Events Committee

7. Informational Presentation from Marketing Committee
Visit Big Bear Monthly Report
The VBB Board of Directors (BoD) met on October 24, 2024, for its monthly meeting:

ACTION ITEMS:

1. Approval of past meeting minutes.
• Tabled to next meeting

INFOMRATIONAL ITEMS:

2. The CEO Explained the short nature of this meeting. Staff has been engaged in the onboarding of Koli Communication as the new PR representation for the organization. He also outlined a new marketing vision under development and that the public facing version of the plan will be presented to the Marketing Committee and Board of Directors at their November meetings.

3. Marketing Update:
• Staff lead the Board through PR, Website, and Organic landing pages analytics from September.
• A final report from the team on the final “Back to Big Bear” campaign results that was delivered to the Marketing Committee.
• The team discussed arts and culture initiatives and emphasized this as a potential untapped resource for engaging visitors. Exploration and development plans will come forward.

4. Annual Employee Performance Reviews and Introduction:
• All staff reviews have been completed aside from the CEO who is scheduled to be reviewed by the Board of Directors in December. • A new staff member, Mike Lindsey, was introduced as the Member & Partner Relations Manager.

5. Events Committee:
• The Events Committee Meeting was cancelled due to lack of participation.

6. CEO Report:
• The CEO presented the following informational report to the BoD for the month of August 2024.

COMMITTEE PRESENTATIONS:

7. There was no Events Committee meeting held this month.

8. Informational Presentation from Marketing Committee
November 2024 Vacation Rental Compliance Report Summary November 2024 Summary of Service Calls Number % Of Total Vacation Rental Advertising without a License 0 0%
Vacation Rental Renting without a License 0 0%
Vacation Rental Noise/Party 13 42%
Vacation Rental Parking on Street or Yard 5 16%
Vacation Rental Parking too many cars 0 0%
Vacation Rental Spa after 10pm 1 3%
Vacation Rental No Exterior Sign 0 0%
Vacation Rental Trash Stored on Property 1 3%
Vacation Rental Over Occupancy 1 3%
Vacation Rental Fire Burning in Backyard 1 3%
Miscellaneous Issues 6 19%
Residential Parking Standards 1 3%
Construction 2 6%
Trash Cans Left on Property 0 0%
Total Amount of Service Calls 31 100%
November 2024 Call Summary
Resident Initiated Service Calls 31
City Initiated Service Calls 0
Total Amount of Service Calls 31
November 2024 Disposition of Service Calls Number % Of Total No Violation Observed by Officer/No Issue 15 48%
Issued Verbal Warning 10 32%
Issued Written Warning 3 10%
Issued Citation 0 0%
Issues Resolved Without Warning 2 6%
Out of Jurisdiction 0 0%
Issued NOV 1 3%
Total Vacation Rental Service Calls 31 100%
November 2024 Citation Recipients Number % Of Total
Owner 0 0%
Guest 0 0%
Agent 0 0%
Total Citations 0 0%
Total Citation Fines & Penalties $0
42%
16%
19%
3%
6%
3%
3% 3%
Percentage of Service Calls
Vacation Rental Noise/Party
Vacation Rental No Exterior
Sign
Vacation Rental parking too
many cars
Vacation Rental Parking on
Street or Yard
Miscellaneous
Trash Can Left Out/Trash on
Property
Vacation Rental Advertising
without a License
Residential Parking Standards
Construction
Vacation Rental Spa after
10pm
Vacation Rental Trash Stored
at Vacant Property
Vacation Rental Over
Occupancy
Percentage of
Service Calls
48%
32%
10% 6% 3%
No Violation
Observed by
Officer/No Issue
Issued Verbal
Warning
Issued Written
Warning
Issues Resolved
Without Warning
Referred to
outside agency
Issued Notice of
Violation
Issued Citation
Disposition of Service Calls
31 0

RESIDENT INITIATED SERVICE CALLS CITY INITIATED SERVICE CALLS CITATIONS ISSUED Call Summary