Big Bear Lake City Council
May 14, 2025

CITY COUNCIL

REGULAR MEETING AGENDA
MAY 14, 2025
Closed Session: 4:30 p.m., ECR, Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, CA 92315 Open Session: 5:00 p.m., Hofert Hall, Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, CA 92315

COUNCILMEMBERS

MAYOR PERRI MELNICK

MAYOR PRO TEM KENDI SEGOVIA

COUNCILMEMBER RICK HERRICK
COUNCILMEMBER CHARLES HICKS, JR.

COUNCILMEMBER RANDALL PUTZ

CITY STAFF

CITY MANAGER ERIK SUND

ASSISTANT CITY MANAGER/CITY CLERK ERICA STEPHENSON

CITY ATTORNEY STEPHEN DEITSCH
If members of the public cannot attend the meeting, the City encourages the public to submit written public communications about any item on this meeting agenda, or about any subject matter within the jurisdiction of the City, to the City Clerk either in person, via mail or by email at [email protected]. If your comment is related to a specific Agenda item, please identify the Agenda item in the header of your letter or the subject line of your email. All written communications received by the City Clerk prior to the meeting will be distributed to the City Council prior to the start of the meeting, however, the public is encouraged to submit comments by 8:00 am on the day of the meeting to ensure adequate time for City Council review and consideration.

OPEN SESSION – 4:30 P.M.

CALL TO ORDER

ROLL CALL

CLOSED SESSION COMMUNICATIONS
Any member of the public is entitled to speak on Closed Session Agenda items. If you wish to address any other items listed on the agenda, you must do so during Open Session. There is a three-minute maximum time limit when addressing City Council. The time limit is subject to adjustment at the discretion of the Presiding Officer. Speakers are limited to their individual maximum time limit and other members of the public cannot ceded their speaking time to another person.

DECLARATION OF CLOSED SESSION ITEMS

CITY COUNCIL AGENDA
MAY 14, 2025 - Page 2

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Gov. Code Section 54956.8 Property: 547 Cottage Lane, APN:0308-163-47
Link to Google Map: https://maps.app.goo.gl/UhBbn7ezN3aNZhNs5 City Negotiator: City Manager Erik Sund
Negotiating Party: Henry C. Osborn, The First Church of Christ, Scientist, in Boston Massachusetts Under Negotiation: Price & Terms of Payment

RECESS TO CLOSED SESSION
RECONVENE OPEN SESSION – 5:00 P.M.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

INVOCATION
An Invocation provided by Jim Lona. San Bernardino County’s 3rd District Veterans Affairs Commissioner.

RESULTS OF CLOSED SESSION
EVENT CALENDAR FOR THE PERFORMING ARTS CENTER - For tickets please contact the box office at (909) 866-4970 or visit www.citybigbearlake.com • Mountain Top Strings present their Annual Spring Strings Extravaganza Concert on May 16th at 7:00 p.m.
• The Steven G. Mihaylo and Big Bear High School Education Foundation host the 2025 Scholarship Awards Presentation on May 18th at 2:00 p.m.
• Big Bear High School presents the 2025 Senior Awards Night on June 2nd at 6:00 p.m.

PRESENTATIONS
• Presentation from Evan Rayner, Bear Valley Community Healthcare District Chief Executive Officer regarding the hospital parcel assessment renewal.
• Presentation of Proclamations to the Public Works Department Declaring the Week of May 18 – 24, 2025 as National Public Works Week, and to the Development Services Department Declaring May 2025 as Building & Safety Month.
• Introduction of new employee Miguel Cabanas, Engineering Manager in the Development Services Department.
• Presentation of a 10-year Employee Service Award to Nathan Castillo, Acting Senior Planner, and Ryan Masterpol, Wastewater Collection Systems Operator III. • Presentation to Jason Watterson, Public Works Manager (Field Operations / Utilities) recognizing his 25 years of dedicated City service and wishing him well on this upcoming retirement and future endeavors.

CITY MANAGER ANNOUNCEMENTS IN RESPONSE TO PUBLIC COMMENTS MADE AT THE 4/9/25 REGULAR CITY COUNCIL MEETING AND THE 5/7/25 SPECIAL CITY COUNCIL

MEETING

CITY COUNCIL AGENDA
MAY 14, 2025 - Page 3
PUBLIC COMMUNICATIONS (PART 1)
At this time, general Public comment is permitted only on consent calendar items and other matters not listed on the posted agenda that are within the subject matter and jurisdiction of the City. Public comment on specific items listed on the posted agenda, such as public hearing & discussion or action items, will be taken later in the meeting when the item is called for discussion. When addressing the City Council, please keep the following in mind; State law prohibits the City Council from taking any action on items not listed on the agenda. Therefore, the City Council is prevented from engaging in discussion or deliberation regarding the public’s comments or inquires on non-agendized topics, although the City Council and/or City staff can make brief statements related to a public comment. Each speaker has a 3-minute maximum time limit subject to adjustment at the discretion of the Presiding Officer. To allow City Council sufficient time to address agendized City business, if Public Communications Part 1 exceeds one hour, the remaining public speakers will be allowed to provide public comments during Public Communications Part 2. Participants cannot cede their speaking time to another person. To help ensure a respectful and efficient meeting, please address the City Council directly, not the audience, and refrain from disruptive comments and applause. We appreciate your attendance and your participation in our local government proceedings.

1. CONSENT CALENDAR

1.1 APPROVE DEMANDS – CHECK ISSUE DATE 3/21/25 THROUGH 5/1/25 IN THE AMOUNT OF $5,234,017.20 AND THE MARCH 2025 TREASURER’S REPORT

1.2 APPROVE MEETING MINUTES FROM THE FEBRUARY 14, 2024 REGULAR

MEETING OF CITY COUNCIL

1.3 APPROVE MEETING MINUTES FROM THE APRIL 9, 2025 REGULAR MEETING

OF CITY COUNCIL

1.4 APPROVE MEETING MINUTES FROM THE MAY 7, 2025 SPECIAL MEETING OF

CITY COUNCIL

1.5 AUTHORIZE AGREEMENTS WITH SAN BERNARDINO COUNTY PUBLIC

WORKS AND SAN BERNARDINO COUNTY FLOOD CONTROL DISTRICT FOR

MUTUAL AID
Staff’s recommendation: Adopt a Resolution Authorizing Agreements with San Bernardino County Public Works and San Bernardino County Flood Control District for Mutual Aid.

1.6 AUTHORIZE A PROFESSIONAL SERVICES AGREEMENT FOR THE TOUR DE

BIG BEAR TRAFFIC CONTROL SERVICES
Staff’s recommendation: Adopt a Resolution Authorizing a Professional Services Agreement with Statewide Traffic Safety and Signs, Inc. DBA AWP Safety for Traffic Control Services in Support of the 2025 Tour de Big Bear Event.

1.7 AUTHORIZE AN AMENDMENT TO THE WASTE DISPOSAL AGREEMENT WITH

THE COUNTY OF SAN BERNARDINO

CITY COUNCIL AGENDA
MAY 14, 2025 - Page 4
Staff’s recommendation: Adopt a Resolution Authorizing Amendment No. 9 to the Waste Disposal Agreement with the County of San Bernardino.

1.8 AUTHORIZE INSTALLATION OF A STOP SIGN FOR SANTA CLARA

BOULEVARD AT THE INTERSECTION OF FOX FARM ROAD
Staff’s recommendation: Adopt a Resolution Authorizing the Installation of a Stop Sign on the Minor-Street Approach of the Intersection of Fox Farm Road and Santa Clara Boulevard; and Finding the Project Categorically Exempt from the California Environmental Quality Act (CEQA).

ITEMS REMOVED FROM THE CONSENT CALENDAR

2. DISCUSSION/ACTION ITEMS

2.1 AUTHORIZE A NOTICE OF COMPLETION FOR THE PAC RESTROOMS

IMPROVEMENTS PROJECT
Staff’s recommendation: Approve the total contract expenditures with Cornerstone Construction Co. of $435,108 for the PAC Restrooms Improvements Project; accept the project as complete; and authorize staff to file a Notice of Completion for this project.

2.2 INTRODUCTION OF AN ORDINANCE AMENDING BIG BEAR LAKE MUNICIPAL CODE CHAPTER 1.12 (CITY COUNCIL), CHAPTER 2.12 (PLANNING COMMISSION) AND CHAPTER 13.24 (BOARD OF WATER AND POWER

COMMISSIONERS), CONCERNING RESIDENCY REQUIREMENTS AND PROOF

THEREOF FOR CITY COUNCIL, PLANNING COMMISSION AND BOARD OF

WATER AND POWER COMMISSION CANDIDATES, APPLICANTS AND
MEMBERS; AND CONCERNING THE PROCEDURE FOR REMOVAL OF

PLANNING COMMISSIONERS AND BOARD OF WATER AND POWER

COMMISSIONERS
Staff’s recommendation: Read the title, waive further reading and introduce an ordinance entitled: An Ordinance Amending Big Bear Lake Municipal Code Chapter 1.12 (City Council), Chapter 2.12 (Planning Commission) and Chapter 13.24 (Board of Water and Power Commissioners), Concerning Residency Requirements and Proof Thereof for City Council, Planning Commission and Board of Water and Power Commission Candidates, Applicants and Members; and Concerning the Procedure for Removal of Planning Commissioners and Board of Water and Power Commissioners.

PUBLIC COMMUNICATIONS (PART 2)

3. COMMENTS, ANNOUNCEMENTS & ADDITIONAL CITY BUSINESS
• CITY CLERK, CITY ATTORNEY & CITY MANAGER COMMENTS
• COUNCILMEMBER BOARD/COMMITTEE REPORTS & COMMENTS

CITY COUNCIL AGENDA
MAY 14, 2025 - Page 5

ADJOURNMENT

TENTATIVE ITEMS TO BE CONSIDERED AT A FUTURE PUBLIC MEETING • Quarterly Fire Protection District Meeting
o June 11, 2025 Regular Fire Protection District Meeting • Planning Commission & DWP Board Candidate Interviews
o June 11, 2025 Special City Council Meeting
• Fiscal Year 2025-26 Budget Adoption Public Hearing
o June 11, 2025 Regular City Council Meeting

DECLARATION OF POSTING
I hereby certify under penalty of perjury, under the laws of the State of California, that the foregoing agenda was posted in accordance with the applicable legal requirements. Dated this 8th day of May 2025.

Erica Stephenson, City Clerk
The City of Big Bear Lake wishes to make all of its public meetings accessible to the public. If you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (909) 866-5831. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

CONSENT CALENDAR REPORTS
Check# Vendor Date Amount
92200 Apples Bed & Breakfast Inn 03/25/25 720.00
92201 California State Controller's Office 03/27/25 3,600.00 92202 San Bernardino County Fire Protection District 03/27/25 5,720.66 92203 San Bernardino County Sheriff's Dept 03/27/25 504,624.00 92204 All American Building Services, Inc. 03/27/25 16,497.50 92205 APWA 03/27/25 2,129.00
92206 ASCAP 03/27/25 150.16
92207 Autozone Investment Corporation 03/27/25 138.89
92208 Big Bear Disposal Inc 03/27/25 297,614.51
92212 Bluum Technology 03/27/25 1,267.11
92213 Butchers Blocks & Building Materials 03/27/25 74.26 92214 Bear Valley Electric 03/27/25 22,648.07
92215 Bear Valley Printing Inc 03/27/25 675.44
92216 Cynthia Louise Gabaldon 03/27/25 270.00
92217 CP Products 03/27/25 172.18
92218 Chargepoint Inc 03/27/25 15,880.00
92219 Occupational Health Centers of California 03/27/25 215.00 92220 Grainger Inc. 03/27/25 329.83
92221 The Grizzly 03/27/25 78.00
92222 Intelesys One, Inc. 03/27/25 10,379.42
92223 JAMAR Technologies, Inc 03/27/25 449.42
92224 Lance Soll & Lunghard 03/27/25 621.00
92225 Marlin Business Bank 03/27/25 1,616.02
92226 Mile High Equipment, Inc. 03/27/25 26,626.04
92227 Mission Linen Supply Inc. 03/27/25 875.51
92228 Mountain Trophy & Pro Shop 03/27/25 38.79
92230 BBAP, LLC 03/27/25 2,781.69
92231 RDO Equipment Co 03/27/25 701.81
92232 Ring Central 03/27/25 2,798.74
92233 Robertson's Ready Mix 03/27/25 122.57
92234 Romans Construction Corp. 03/27/25 103,611.00
92236 Extra Space Management Inc 04/01/25 1,021.00
92237 County of San Bernardino Public Health, Environmental Health Svcs 04/03/25 14,552.00 92238 Mountain Area Regional Transit Authority 04/03/25 41,666.67 92239 All Protection Alarm 04/03/25 58.58
92240 Autozone Investment Corporation 04/03/25 80.97
92241 Butchers Blocks & Building Materials 04/03/25 492.66 92242 Cintas Corporation 04/03/25 447.68
92244 Joe Eden 04/03/25 1,920.00
92245 Grainger Inc. 04/03/25 508.83
92247 Haaker Equipment Co. Inc. 04/03/25 850.47
92248 Hinderliter de Lamas & Assoc Inc. 04/03/25 1,886.39 92249 MTS Partners Inc 04/03/25 331.87
92250 Lynn Merrill And Associates, Inc. 04/03/25 6,693.60 92251 BlueTriton Brands Inc 04/03/25 1,347.63
92252 Romans Construction Corp. 04/03/25 660.00
92253 Right of Way, Inc. 04/03/25 6,300.00
92254 Sierra Aggregate Company, Inc 04/03/25 3,284.96
92255 SBRK Finance Holdings, Inc 04/03/25 120.00
92256 Sweetwater Sound Holdings, LLC 04/03/25 17,052.62 92257 Southwest Gas Corporation 04/03/25 26,032.67
92258 Triden Group Corporation 04/03/25 2,520.30
92259 Verizon Wireless 04/03/25 1,562.65
92260 Waxie Sanitary Supply Inc. 04/03/25 4,594.42
92261 County of San Bernardino Public Health, Environmental Health Svcs 04/10/25 14,552.00 92262 BBARWA 04/10/25 2,185,334.54
92263 Amazon Capital Services 04/10/25 229.33
92264 A Performance Towing Inc 04/10/25 7,500.00
92265 Big Bear Disposal Inc 04/10/25 1,034.98
92266 BlackHole Technologies Inc 04/10/25 1,969.78
92267 Butchers Blocks & Building Materials 04/10/25 325.74 92268 Bear Valley Electric 04/10/25 2,284.47
92269 Execucom 04/10/25 735.00
92270 Cintas Corporation 04/10/25 1,290.87
92271 Crafco Inc. 04/10/25 2,004.15
92272 Cutting Edge Supply 04/10/25 8,670.46
92273 Geiger Supply, Inc. 04/10/25 58.35
City of Big Bear Lake
Checks Issued 03/21/2025 - 05/01/2025
Item 1.1
Check# Vendor Date Amount
City of Big Bear Lake
Checks Issued 03/21/2025 - 05/01/2025
92274 Haaker Equipment Co. Inc. 04/10/25 3,016.01
92275 MTS Partners Inc 04/10/25 466.56
92276 King's Fire Protection, Inc. 04/10/25 3,410.49
92277 KOA Corporation 04/10/25 1,200.00
92278 Lance Soll & Lunghard 04/10/25 9,418.70
92279 League of California Cities 04/10/25 600.00
92280 Mile High Equipment, Inc. 04/10/25 126,649.15
92281 Mission Linen Supply Inc. 04/10/25 1,767.99
92282 Mountain Water Co 04/10/25 152.00
92283 BBAP, LLC 04/10/25 64.63
92284 Nolan Thoren Construction General Engineering 04/10/25 18,980.00 92285 Orkin Pest Control 04/10/25 556.00
92286 Otis Elevator Company 04/10/25 909.03
92287 Tom Dodson & Associates 04/10/25 1,870.00
92288 Triple Crown Products, Inc. 04/10/25 143.60
92289 Tripepi, Smith & Associates, Inc. 04/10/25 756.25 92290 Underground Service Alert Inc. 04/10/25 270.26
92291 Volvo Construction Equipment Inc. 04/10/25 43,746.50 92292 Willdan Engineering Inc 04/10/25 1,008.00
92293 Department of Justice 04/17/25 32.00
92294 San Bernardino County Clerk of the Board of Supervisors 04/17/25 100.00 92295 San Bernardino County Vehicle Svcs Dept 04/17/25 22,678.39 92296 City of Big Bear Lake Dept of Water & Power 04/17/25 2,319.65 92297 Peter Joseph Bucknam 04/17/25 735.00
92298 Butchers Blocks & Building Materials 04/17/25 246.84 92299 CP Products 04/17/25 70.99
92300 Cintas Corporation 04/17/25 131.46
92301 Occupational Health Centers of California 04/17/25 109.00 92302 Cutting Edge Supply 04/17/25 3,745.17
92303 Lumber City Corp. 04/17/25 142.47
92304 Laguna Vault, LLC 04/17/25 55.00
92305 Fairview Ford Sales, Inc. 04/17/25 2,008.94
92306 Fisher Integrated, Inc. 04/17/25 1,200.00
92307 Grainger Inc. 04/17/25 916.76
92308 Lynn Merrill And Associates, Inc. 04/17/25 237.32 92309 Merrell Johnson Engineering Inc 04/17/25 22,807.50 92310 Mission Linen Supply Inc. 04/17/25 1,158.74
92311 Municipal Maintenance Equipment 04/17/25 201.28
92312 Mojave Desert & Mountain 04/17/25 4,067.00
92313 Motive Energy 04/17/25 4,640.00
92314 Orkin Pest Control 04/17/25 114.00
92315 Parkhouse Tire, Inc. 04/17/25 700.26
92316 Robertson's Ready Mix 04/17/25 238.40
92317 Right of Way, Inc. 04/17/25 5,475.00
92319 TruePoint Solutions, LLC 04/17/25 14,836.25
92320 Tripepi, Smith & Associates, Inc. 04/17/25 961.25 92321 United Rentals (North America), Inc 04/17/25 30,854.51 92322 Volvo Construction Equipment Inc. 04/17/25 1,100.00 92323 Zumar Industries, Inc. 04/17/25 931.44
92324 San Bernardino County Registrar of Voters 04/25/25 1,155.00 92325 San Bernardino County Sheriff's Dept 04/25/25 504,624.00 92327 City of Big Bear Lake Dept of Water & Power 04/25/25 192.33 92328 Airgas, Inc. 04/25/25 66.54
92329 All Protection Alarm 04/25/25 2,001.56
92330 Best Best & Krieger LLP 04/25/25 17,273.14
92332 Rabbi Bernstein 04/25/25 1,434.37
92333 Butchers Blocks & Building Materials 04/25/25 430.25 92334 Bear Valley Electric 04/25/25 36,905.82
92335 Bear Valley Printing Inc 04/25/25 284.04
92336 Cintas Corporation 04/25/25 394.37
92337 Melisa Carlc 04/25/25 5,020.00
92339 Dapeer Rosenblit & Litvak LLP 04/25/25 390.00
92340 Lumber City Corp. 04/25/25 26.48
92341 FedEx 04/25/25 45.29
92342 Fisher Integrated, Inc. 04/25/25 2,400.00
92343 Extra Space Management Inc 04/25/25 1,021.00
92345 Language Testing International 04/25/25 63.00
Check# Vendor Date Amount
City of Big Bear Lake
Checks Issued 03/21/2025 - 05/01/2025
92346 Marlin Business Bank 04/25/25 1,616.02
92347 Merrell Johnson Engineering Inc 04/25/25 14,280.00 92348 Mission Linen Supply Inc. 04/25/25 893.37
92349 Municipal Maintenance Equipment 04/25/25 2,729.81 92351 Ordan Thermal Inc. 04/25/25 5,572.63
92352 Orkin Pest Control 04/25/25 152.00
92353 RDO Equipment Co 04/25/25 4,521.61
92354 Redlands Auto Plaza 04/25/25 505.47
92355 Vulcan Materials Company Inc. 04/25/25 836.29
92360 Frontier Communications 04/30/25 2,616.79
92361 San Bernardino County Fire Protection District 05/01/25 4,185.00 92362 San Bernardino County Sheriff's Dept 05/01/25 65,765.64 92363 South Coast AQMD 05/01/25 707.00
92364 Big Bear Disposal Inc 05/01/25 297,614.51
92365 Butchers Blocks & Building Materials 05/01/25 177.09 92366 Bear Valley Printing Inc 05/01/25 569.68
92367 CP Products 05/01/25 79.09
92368 Cintas Corporation 05/01/25 351.05
92369 CornerstoneCC 05/01/25 155,056.26
92370 Lumber City Corp. 05/01/25 213.32
92371 The Grizzly 05/01/25 1,394.25
92372 Kellogg Supply, Inc 05/01/25 4,543.08
92373 Mission Linen Supply Inc. 05/01/25 860.33
92374 Southern California Mountains Foundation 05/01/25 70,880.91 92375 Southwest Gas Corporation 05/01/25 13,790.85
92376 Traffic and Parking Control Co., LLC 05/01/25 15,219.50 92377 Tom Dodson & Associates 05/01/25 1,000.00
92378 Verizon Wireless 05/01/25 1,562.65
92379 Volvo Construction Equipment Inc. 05/01/25 3,300.00 92380 Vulcan Materials Company Inc. 05/01/25 751.44
92381 Willdan Engineering Inc 05/01/25 16,328.50
92382 San Bernardino County Clerk of the Board of Supervisors 05/01/25 100.00 ACH Charter Communications Holdings, LLC 03/27/25 4,476.49 ACH Charter Communications Holdings, LLC 04/25/25 4,494.40 ACH Gary Payne 04/25/25 1,082.61
ACH Phase II Systems 04/17/25 2,268.89
ACH Phase II Systems 04/25/25 90,683.00
ACH S Porter Inc 03/27/25 18,540.00
ACH S Porter Inc 04/30/25 92,292.55
ACH US Bank Corporate Payment Systems 03/28/25 14,912.02 ACH US Bank Corporate Payment Systems 04/11/25 22,163.86 5,234,017.20
Check# Vendor/Employee Transaction Amount
City Council 4110
92279 League of California Cities Desert Moutain Division Membership Dues 04/10/25 600.00 ACH US Bank Corporate Payment Systems League of CA Cities Expense/Council Provisions/Photo Printing 03/28/25 1,076.31 ACH US Bank Corporate Payment Systems City-County Conference Expenses 04/11/25 3,300.56 City Council Total 4,976.87
City Manager 4120
92200 Apples Bed & Breakfast Inn Community Gathering Expense 03/25/25 720.00 92221 The Grizzly Newspaper Subscription 03/27/25 39.00 ACH US Bank Corporate Payment Systems League of CA Cities Expense/Meeting Provisions/Digital Subscription 03/28/25 864.39 ACH US Bank Corporate Payment Systems City-County Conference Expense/Meeting Provisions/Digital Subscriptions 04/11/25 475.23 City Manager Total 2,098.62
City Clerk & Communications 4130
92304 Laguna Vault, LLC Document Storage - April 04/17/25 55.00 92324 San Bernardino County Registrar of Voters General Municipal Election 04/25/25 1,155.00 92330 Best Best & Krieger LLP PRA Services - February 04/25/25 5,168.70 92332 Rabbi Bernstein Signature Event Expense - Menorah Lighting 04/25/25 1,434.37 92362 San Bernardino County Sheriff's Dept Signature Event Expense - Halloween in the Village 05/01/25 593.10 ACH US Bank Corporate Payment Systems Training Expenses/CA Assoc PIO Annual Membership/Office Supplies 03/28/25 2,596.01 ACH US Bank Corporate Payment Systems Promotional Items/Office Supplies/Training Expense 04/11/25 1,544.99 City Clerk & Communications Total 12,547.17
Finance 4140
92201 California State Controller's Office Annual Street Report FY24 03/27/25 3,600.00 92224 Lance Soll & Lunghard Professional Services 03/27/25 621.00 92248 Hinderliter de Lamas & Assoc Inc. Professional Services 04/03/25 1,886.39 92278 Lance Soll & Lunghard Professional Services 04/10/25 8,338.10 ACH US Bank Corporate Payment Systems GFOA Membership/Office Supplies/Meeting Provisions 03/28/25 768.48 ACH US Bank Corporate Payment Systems Annual Comprehensive Financial Report Review/Meeting Expense 04/11/25 557.00 Finance Services Total 15,770.97
Staff Services & Risk Management 4150
92219 Occupational Health Centers of California Recruitment Expense 03/27/25 215.00 92263 Amazon Capital Services Office Supplies 04/10/25 121.59 92293 Department of Justice Fingerprint Apps 04/17/25 32.00 92301 Occupational Health Centers of California Recruitment Expense 04/17/25 109.00 92320 Tripepi, Smith & Associates, Inc. Recruitment Expense 04/17/25 961.25 92345 Language Testing International Language Proficiency Testing 04/25/25 63.00 ACH Phase II Systems PARS Administrative Fees 04/17/25 2,268.89 ACH Phase II Systems Annual PARS Contribution 04/25/25 90,683.00 ACH US Bank Corporate Payment Systems Employee Engagement/Recruitment Exp/Training Exp/Office Supplies 03/28/25 2,356.33 ACH US Bank Corporate Payment Systems Training Provisions/Recruitment Exp/Employee Appreciation/Office Supplies 04/11/25 1,582.17 Staff Services & Risk Management Total 98,392.23
City Attorney 4170
92330 Best Best & Krieger LLP Professional Legal Services - February 04/25/25 12,104.44 92339 Dapeer Rosenblit & Litvak LLP Professional Legal Services - March 04/25/25 390.00 92371 The Grizzly Legal Notices 05/01/25 1,394.25
City Attorney Total 13,888.69
City of Big Bear Lake
Expenditure By Department
Checks Issued 03/21/2025 - 05/01/2025
Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 03/21/2025 - 05/01/2025
Traffic Safety 4230
92214 Bear Valley Electric Electricity Usage 03/27/25 978.66 92334 Bear Valley Electric Electricity Usage 04/25/25 1,091.13 Traffic Safety Total 2,069.79
Law Enforcement 4250
92203 San Bernardino County Sheriff's Dept Monthly Sheriff Contract - March 03/27/25 504,624.00 92325 San Bernardino County Sheriff's Dept Monthly Sheriff Contract - April 04/25/25 504,624.00 92362 San Bernardino County Sheriff's Dept General & Overtime Expenses 05/01/25 65,172.54 Law Enforcement Total 1,074,420.54
Animal Regulation 4260
92237 County of San Bernardino Public Health, Environmental Health Svcs Mosquito Control Contract Jul-Dec 04/03/25 14,552.00 92261 County of San Bernardino Public Health, Environmental Health Svcs Mosquito Control Contract Jan-Jun 04/10/25 14,552.00 92285 Orkin Pest Control Pest Control Services 04/10/25 161.00 Animal Regulation Total 29,265.00
Engineering 4310
92215 Bear Valley Printing Inc Printing Services 03/27/25 675.44 92216 Cynthia Louise Gabaldon Professional Services 03/27/25 270.00 92223 JAMAR Technologies, Inc Traffice Counter Batteries 03/27/25 449.42 92250 Lynn Merrill And Associates, Inc. Professional Services 04/03/25 3,124.98 92287 Tom Dodson & Associates Professional Services 04/10/25 1,870.00 92292 Willdan Engineering Inc Professional Services 04/10/25 1,008.00 92294 San Bernardino County Clerk of the Board of Supervisors Recording Fees 04/17/25 100.00 92295 San Bernardino County Vehicle Svcs Dept Fuel Charges 04/17/25 676.36 92309 Merrell Johnson Engineering Inc Professional Services 04/17/25 6,302.50 92366 Bear Valley Printing Inc Printing Services 05/01/25 339.86 92377 Tom Dodson & Associates Professional Services 05/01/25 1,000.00 92381 Willdan Engineering Inc Professional Services 05/01/25 336.00 92382 San Bernardino County Clerk of the Board of Supervisors Recording Fees 05/01/25 100.00 ACH US Bank Corporate Payment Systems League of CA Cities Expense/Meeting Provisions 03/28/25 1,036.65 ACH US Bank Corporate Payment Systems Training Expense/Meeting Expense 04/11/25 1,067.84 Engineering Total 18,357.05
Street Maintenance & Snow Removal 4320
92205 APWA APWA Annual Membership 03/27/25 2,129.00
92213 Butchers Blocks & Building Materials Materials/Supplies 03/27/25 53.85 92217 CP Products Janitorial Supplies 03/27/25 172.18
92221 The Grizzly Newspaper Subscription 03/27/25 39.00 92226 Mile High Equipment, Inc. Snow Removal Services 03/27/25 26,626.04 92227 Mission Linen Supply Inc. Uniform Laundry Service 03/27/25 620.80 92233 Robertson's Ready Mix Materials/Supplies 03/27/25 122.57 92234 Romans Construction Corp. Snow Removal Services 03/27/25 103,611.00 92236 Extra Space Management Inc Storage Rental Spaces 04/01/25 1,021.00 92239 All Protection Alarm Alarm Monitoring 04/03/25 58.58 92240 Autozone Investment Corporation Materials/Supplies 04/03/25 28.19 92245 Grainger Inc. Materials/Supplies 04/03/25 29.05
92251 BlueTriton Brands Inc Drinking Water 04/03/25 673.81 92252 Romans Construction Corp. Snow Removal Services 04/03/25 660.00 Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 03/21/2025 - 05/01/2025
92253 Right of Way, Inc. Snow Removal Expense - Message Boards 04/03/25 6,300.00 92254 Sierra Aggregate Company, Inc Snow Removal Expense - Cinders 04/03/25 3,284.96 92260 Waxie Sanitary Supply Inc. Janitorial Supplies 04/03/25 1,148.60 92264 A Performance Towing Inc Tow Truck Standby 04/10/25 7,500.00 92265 Big Bear Disposal Inc Portable Restroom Rentals 04/10/25 912.76 92266 BlackHole Technologies Inc GPS Monthly Services 04/10/25 1,969.78 92267 Butchers Blocks & Building Materials Materials/Supplies 04/10/25 54.93 92269 Execucom After-hours Call Service 04/10/25 367.50 92270 Cintas Corporation First Aid Supplies 04/10/25 645.44 92271 Crafco Inc. Materials/Supplies 04/10/25 2,004.15
92272 Cutting Edge Supply Snow Removal Expense 04/10/25 8,670.46 92276 King's Fire Protection, Inc. Annual Fire Extinguisher Service 04/10/25 2,364.83 92280 Mile High Equipment, Inc. Snow Removal Services 04/10/25 126,649.15 92281 Mission Linen Supply Inc. Uniform Laundry Service 04/10/25 1,255.17 92284 Nolan Thoren Construction General Engineering Snow Removal Services 04/10/25 18,980.00 92285 Orkin Pest Control Pest Control Service 04/10/25 156.00 92288 Triple Crown Products, Inc. Uniform Vest 04/10/25 143.60 92291 Volvo Construction Equipment Inc. Snow Removal Expense - Equipment Rentals 04/10/25 43,746.50 92295 San Bernardino County Vehicle Svcs Dept Fuel Charges 04/17/25 16,117.88 92298 Butchers Blocks & Building Materials Materials/Supplies 04/17/25 133.39 92300 Cintas Corporation AED Lease 04/17/25 65.73
92302 Cutting Edge Supply Snow Removal Expense 04/17/25 3,745.17 92303 Lumber City Corp. Materials/Supplies 04/17/25 85.27 92307 Grainger Inc. Materials/Supplies 04/17/25 136.93
92310 Mission Linen Supply Inc. Uniform Laundry Service 04/17/25 847.39 92313 Motive Energy Solar System Maintenance 04/17/25 2,300.00 92315 Parkhouse Tire, Inc. Materials/Supplies 04/17/25 700.26 92316 Robertson's Ready Mix Materials/Supplies 04/17/25 238.40 92317 Right of Way, Inc. Snow Removal Expense - Message Boards 04/17/25 5,475.00 92321 United Rentals (North America), Inc Snow Removal Expense - Equipment Rentals 04/17/25 30,854.51 92322 Volvo Construction Equipment Inc. Snow Removal Expense - Equipment Rentals 04/17/25 1,100.00 92323 Zumar Industries, Inc. No Parking Signs 04/17/25 931.44 92328 Airgas, Inc. Materials/Supplies 04/25/25 66.54
92329 All Protection Alarm Alarm Monitoring 04/25/25 528.39 92333 Butchers Blocks & Building Materials Materials/Supplies 04/25/25 188.81 92335 Bear Valley Printing Inc Materials/Supplies 04/25/25 284.04 92343 Extra Space Management Inc Storage Rental Spaces 04/25/25 1,021.00 92348 Mission Linen Supply Inc. Uniform Laundry Service 04/25/25 635.09 92349 Municipal Maintenance Equipment Snow Removal Expense 04/25/25 2,729.81 92353 RDO Equipment Co Snow Removal Expense 04/25/25 4,521.61 92355 Vulcan Materials Company Inc. Materials/Supplies 04/25/25 836.29 92365 Butchers Blocks & Building Materials Materials/Supplies 05/01/25 15.60 92366 Bear Valley Printing Inc Printing Services 05/01/25 229.82 92367 CP Products Janitorial Supplies 05/01/25 79.09
92370 Lumber City Corp. Materials/Supplies 05/01/25 67.90 92373 Mission Linen Supply Inc. Uniform Laundry Service 05/01/25 608.66 92376 Traffic and Parking Control Co., LLC Traffic Control Feedback Signs 05/01/25 15,219.50 92379 Volvo Construction Equipment Inc. Snow Removal Expense - Equipment Rentals 05/01/25 3,300.00 92380 Vulcan Materials Company Inc. Materials/Supplies 05/01/25 751.44 ACH Charter Communications Holdings, LLC Cable Service 03/27/25 92.51 ACH Charter Communications Holdings, LLC Cable Service 04/25/25 92.51 ACH S Porter Inc Snow Removal Services 03/27/25 18,540.00 ACH US Bank Corporate Payment Systems Snow Provisions/Materials & Supplies/Commercial Vehicle Renewal Fees/Office Supplies 03/28/25 3,019.94 Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 03/21/2025 - 05/01/2025
ACH US Bank Corporate Payment Systems Snow Provisions & Lodging/Materials & Supplies 04/11/25 4,436.50 ACH Valero Marketing & Supply Co Fuel Charges 04/17/25 679.95 PW: Street Maintenance & Snow Removal Total 482,675.27
Vehicle Maintenance 4325
92207 Autozone Investment Corporation Vehicle Repair Parts 03/27/25 138.89 92213 Butchers Blocks & Building Materials Materials/Supplies 03/27/25 20.41 92214 Bear Valley Electric Electricity Usage 03/27/25 34.90 92220 Grainger Inc. Materials/Supplies 03/27/25 164.31
92227 Mission Linen Supply Inc. Uniform Laundry Service 03/27/25 38.80 92230 BBAP, LLC Vehicle Repair Parts 03/27/25 2,149.06
92231 RDO Equipment Co Materials/Supplies 03/27/25 701.81 92241 Butchers Blocks & Building Materials Materials/Supplies 04/03/25 23.14 92257 Southwest Gas Corporation Natural Gas Usage 04/03/25 2,211.38 92281 Mission Linen Supply Inc. Uniform Laundry Service 04/10/25 78.45 92283 BBAP, LLC Vehicle Repair Parts 04/10/25 64.63
92296 City of Big Bear Lake Dept of Water & Power Water Usage 04/17/25 287.28 92305 Fairview Ford Sales, Inc. Vehicle Repair Parts 04/17/25 2,008.94 92307 Grainger Inc. Vehicle Repair Parts 04/17/25 402.49 92310 Mission Linen Supply Inc. Uniform Laundry Service 04/17/25 52.96 92311 Municipal Maintenance Equipment Vehicle Repair Parts 04/17/25 201.28 92334 Bear Valley Electric Electricity Usage 04/25/25 34.68 92348 Mission Linen Supply Inc. Uniform Laundry Service 04/25/25 39.69 92373 Mission Linen Supply Inc. Uniform Laundry Service 05/01/25 38.03 92375 Southwest Gas Corporation Natural Gas Usage 05/01/25 1,768.95 ACH US Bank Corporate Payment Systems Vehicle Maintenance/Fuel Charges 03/28/25 136.70 ACH US Bank Corporate Payment Systems Vehicle Maintenance 04/11/25 18.00 PW: Vehicle Maintenance Total 10,614.78
Street Lighting 4330
92214 Bear Valley Electric Electricity Usage 03/27/25 7,128.65 92334 Bear Valley Electric Electricity Usage 04/25/25 8,449.42 PW: Street Lighting Total 15,578.07
Parking Lots & Facilities 4335
92214 Bear Valley Electric Electricity Usage 03/27/25 1,842.69 92218 Chargepoint Inc EV Charging Station 3-year Maintenance Agreement 03/27/25 15,880.00 92257 Southwest Gas Corporation Natural Gas Usage 04/03/25 848.24 92260 Waxie Sanitary Supply Inc. Janitorial Supplies 04/03/25 1,148.61 92267 Butchers Blocks & Building Materials Materials/Supplies 04/10/25 8.23 92268 Bear Valley Electric Electricity Usage 04/10/25 1,187.93 92296 City of Big Bear Lake Dept of Water & Power Water Usage 04/17/25 435.56 92314 Orkin Pest Control Pest Control Services 04/17/25 114.00 92329 All Protection Alarm Alarm Monitoring 04/25/25 209.58 92333 Butchers Blocks & Building Materials Materials/Supplies 04/25/25 63.91 92334 Bear Valley Electric Electricity Usage 04/25/25 4,146.41 92352 Orkin Pest Control Pest Control Services 04/25/25 152.00 92372 Kellogg Supply, Inc Materials/Supplies 05/01/25 454.31 92375 Southwest Gas Corporation Natural Gas Usage 05/01/25 583.84 ACH Charter Communications Holdings, LLC Security Camera Internet Service 03/27/25 240.00 ACH Charter Communications Holdings, LLC Security Camera Internet Service 04/25/25 240.00 PW: Parking Lots & Facilities Total 27,555.31
Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 03/21/2025 - 05/01/2025
Planning 4410
ACH US Bank Corporate Payment Systems Business Cards/Meeting Provisions/Training Expense 03/28/25 342.15 ACH US Bank Corporate Payment Systems APA Annual Membership 04/11/25 568.00 Planning Total 910.15
Planning Commission 4411
ACH US Bank Corporate Payment Systems Business Cards/Planning Commissioner Academy Refund 03/28/25 -59.61 ACH US Bank Corporate Payment Systems Planning Commissioner Academy Expenses 04/11/25 3,742.39 Planning Commission Total 3,682.78
Economic Development & Tourism Management 4415
92295 San Bernardino County Vehicle Svcs Dept Fuel Charges 04/17/25 1,111.37 ACH US Bank Corporate Payment Systems CALED Annual Membership/Meeting Expense 04/11/25 636.77 Economic Development & Tourism Management Total 1,748.14 Building & Safety 4430
92295 San Bernardino County Vehicle Svcs Dept Fuel Charges 04/17/25 361.97 92381 Willdan Engineering Inc Professional Services 05/01/25 15,992.50 ACH US Bank Corporate Payment Systems Business Cards 03/28/25 30.52 Building & Safety Total 16,384.99
City Parks & Trails 4625
92214 Bear Valley Electric Electricity Usage 03/27/25 2,890.75 92245 Grainger Inc. Materials/Supplies 04/03/25 479.78
92260 Waxie Sanitary Supply Inc. Janitorial Supplies 04/03/25 1,148.61 92267 Butchers Blocks & Building Materials Materials/Supplies 04/10/25 91.14 92273 Geiger Supply, Inc. Janitorial Supplies 04/10/25 58.35 92296 City of Big Bear Lake Dept of Water & Power Water Usage 04/17/25 883.73 92298 Butchers Blocks & Building Materials Materials/Supplies 04/17/25 76.86 92299 CP Products Janitorial Supplies 04/17/25 70.99
92303 Lumber City Corp. Materials/Supplies 04/17/25 57.20 92307 Grainger Inc. Repair Parts 04/17/25 302.43
92327 City of Big Bear Lake Dept of Water & Power Water Usage 04/25/25 192.33 92329 All Protection Alarm Alarm Monitoring 04/25/25 443.73 92333 Butchers Blocks & Building Materials Materials/Supplies 04/25/25 9.68 92334 Bear Valley Electric Electricity Usage 04/25/25 4,650.43 92365 Butchers Blocks & Building Materials Materials/Supplies 05/01/25 31.04 92372 Kellogg Supply, Inc Materials/Supplies 05/01/25 454.31 ACH Charter Communications Holdings, LLC Security Camera Internet Service 03/27/25 409.99 ACH Charter Communications Holdings, LLC Security Camera Internet Service 04/25/25 409.99 City Parks & Trails Total 12,661.34
General Government 4800
92228 Mountain Trophy & Pro Shop Slider Name Plate 03/27/25 38.79 92242 Cintas Corporation First Aid Supplies 04/03/25 447.68 92282 Mountain Water Co Water Dispenser Rental & Water 04/10/25 152.00 92341 FedEx Shipping Charges 04/25/25 45.29
92368 Cintas Corporation First Aid Supplies 05/01/25 351.05 ACH US Bank Corporate Payment Systems Ergonomic Standing Desk/Shipping Charges 03/28/25 523.32 ACH US Bank Corporate Payment Systems Shipping Charges 04/11/25 23.95 General Government Total 1,582.08
Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 03/21/2025 - 05/01/2025
Information Technology 4810
92212 Bluum Technology Computer Equipment 03/27/25 1,267.11 92222 Intelesys One, Inc. Monthly IT Services 03/27/25 10,379.42 92225 Marlin Business Bank Copier Lease 03/27/25 1,616.02 92232 Ring Central Communication Services 03/27/25 2,798.74 92249 MTS Partners Inc Toner 04/03/25 331.87
92255 SBRK Finance Holdings, Inc Professional Services - Employee Self-Service 04/03/25 120.00 92258 Triden Group Corporation Computer Equipment 04/03/25 2,520.30 92259 Verizon Wireless Cell Phone Service 04/03/25 1,015.72 92263 Amazon Capital Services Computer Equipment 04/10/25 107.74 92275 MTS Partners Inc Toner 04/10/25 466.56
92306 Fisher Integrated, Inc. Video Streaming 04/17/25 1,200.00 92319 TruePoint Solutions, LLC Accela Implementation 04/17/25 14,836.25 92337 Melisa Carlc GIS Services 04/25/25 5,020.00
92342 Fisher Integrated, Inc. Video Streaming 04/25/25 2,400.00 92346 Marlin Business Bank Copier Lease 04/25/25 1,616.02 92360 Frontier Communications Telephone Service 04/30/25 2,030.86 92378 Verizon Wireless Cell Phone Service 05/01/25 1,015.72 ACH Charter Communications Holdings, LLC High Speed Internet 03/27/25 3,614.00 ACH Charter Communications Holdings, LLC High Speed Internet 04/25/25 3,631.91 ACH US Bank Corporate Payment Systems Professional Platforms/Toner/Ergonomic Computer Supplies 03/28/25 1,084.83 ACH US Bank Corporate Payment Systems Professional Platforms/Computer Supplies 04/11/25 1,434.01 Technology Services Total 58,507.08
Civic Center 4820
92220 Grainger Inc. Materials/Supplies 03/27/25 165.52
92227 Mission Linen Supply Inc. Uniform Laundry Service 03/27/25 54.32 92257 Southwest Gas Corporation Natural Gas Usage 04/03/25 15,751.98 92260 Waxie Sanitary Supply Inc. Janitorial Supplies 04/03/25 1,148.60 92267 Butchers Blocks & Building Materials Materials/Supplies 04/10/25 66.77 92276 King's Fire Protection, Inc. Annual Fire Extinguisher Service 04/10/25 543.26 92281 Mission Linen Supply Inc. Uniform Laundry Service 04/10/25 109.83 92285 Orkin Pest Control Pest Control Services 04/10/25 239.00 92286 Otis Elevator Company Annual Elevator Maintenance 04/10/25 909.03 92295 San Bernardino County Vehicle Svcs Dept Fuel Charges 04/17/25 2,585.34 92296 City of Big Bear Lake Dept of Water & Power Water Usage 04/17/25 388.77 92298 Butchers Blocks & Building Materials Materials/Supplies 04/17/25 36.59 92310 Mission Linen Supply Inc. Uniform Laundry Service 04/17/25 74.14 92313 Motive Energy Solar System Maintenance 04/17/25 2,340.00 92329 All Protection Alarm Alarm Monitoring 04/25/25 522.90 92333 Butchers Blocks & Building Materials Materials/Supplies 04/25/25 114.47 92336 Cintas Corporation AED Lease 04/25/25 394.37
92348 Mission Linen Supply Inc. Uniform Laundry Service 04/25/25 55.57 92365 Butchers Blocks & Building Materials Materials/Supplies 05/01/25 57.60 92372 Kellogg Supply, Inc Materials/Supplies 05/01/25 227.15 92373 Mission Linen Supply Inc. Uniform Laundry Service 05/01/25 53.26 92375 Southwest Gas Corporation Natural Gas Usage 05/01/25 6,900.53 ACH Charter Communications Holdings, LLC Security Camera Internet Service 03/27/25 119.99 ACH Charter Communications Holdings, LLC Security Camera Internet Service 04/25/25 119.99 Civic Center Total 32,978.98
Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 03/21/2025 - 05/01/2025
PAC Operations & Maintenance 4821
92206 ASCAP Annual Music License Fee 03/27/25 150.16
92256 Sweetwater Sound Holdings, LLC Theatre Sound Equipment 04/03/25 17,052.62 92257 Southwest Gas Corporation Natural Gas Usage 04/03/25 3,906.11 92307 Grainger Inc. Materials/Supplies 04/17/25 74.91
92329 All Protection Alarm Alarm Monitoring 04/25/25 296.96 92375 Southwest Gas Corporation Natural Gas Usage 05/01/25 1,755.76 ACH Gary Payne Theatre Maintenance & Support 04/25/25 1,082.61 ACH US Bank Corporate Payment Systems Annual SESAC Music License Fee 03/28/25 305.00 ACH US Bank Corporate Payment Systems Theatre Sound Equipment 04/11/25 646.50 PAC Operations & Maintenance Total 25,270.63
Sanitation 250
92240 Autozone Investment Corporation Vehicle Repair Parts 04/03/25 52.78 92230 BBAP, LLC Vehicle Repair Parts 03/27/25 632.63
92262 BBARWA Semi-Annual Sewer Charges 04/10/25 2,185,334.54 92214 Bear Valley Electric Electricity Usage 03/27/25 8,286.68 92334 Bear Valley Electric Electricity Usage 04/25/25 16,480.16 92251 BlueTriton Brands Inc Drinking Water 04/03/25 673.82 92241 Butchers Blocks & Building Materials Materials/Supplies 04/03/25 409.53 92267 Butchers Blocks & Building Materials Materials/Supplies 04/10/25 34.65 92333 Butchers Blocks & Building Materials Materials/Supplies 04/25/25 53.38 92365 Butchers Blocks & Building Materials Materials/Supplies 05/01/25 43.10 92270 Cintas Corporation First Aid Supplies 04/10/25 645.43 92300 Cintas Corporation AED Lease 04/17/25 65.73
92296 City of Big Bear Lake Dept of Water & Power Water Usage 04/17/25 52.73 92269 Execucom After-hours Call Service 04/10/25 367.50 92360 Frontier Communications Telephone Service 04/30/25 585.93 92247 Haaker Equipment Co. Inc. Vehicle Repair Parts 04/03/25 850.47 92274 Haaker Equipment Co. Inc. Vehicle Repair Parts 04/10/25 3,016.01 92276 King's Fire Protection, Inc. Annual Fire Extinguisher Service 04/10/25 502.40 92278 Lance Soll & Lunghard Professional Services 04/10/25 540.30 92340 Lumber City Corp. Materials/Supplies 04/25/25 26.48 92309 Merrell Johnson Engineering Inc Professional Services 04/17/25 832.50 92227 Mission Linen Supply Inc. Uniform Laundry Service 03/27/25 99.51 92281 Mission Linen Supply Inc. Uniform Laundry Service 04/10/25 199.02 92310 Mission Linen Supply Inc. Uniform Laundry Service 04/17/25 99.51 92348 Mission Linen Supply Inc. Uniform Laundry Service 04/25/25 99.51 92373 Mission Linen Supply Inc. Uniform Laundry Service 05/01/25 99.51 92354 Redlands Auto Plaza Vehicle Repair Service 04/25/25 505.47 92361 San Bernardino County Fire Protection District Household Hazardous Waste Removal 05/01/25 4,185.00 92295 San Bernardino County Vehicle Svcs Dept Fuel Charges 04/17/25 1,825.47 92363 South Coast AQMD Permit Fees 05/01/25 707.00
92257 Southwest Gas Corporation Natural Gas Usage 04/03/25 2,211.37 92375 Southwest Gas Corporation Natural Gas Usage 05/01/25 1,768.94 92290 Underground Service Alert Inc. Dig Safe Board Fees 04/10/25 270.26 ACH US Bank Corporate Payment Systems CWEA & CSM Annual Membership Renewals 03/28/25 831.00 92259 Verizon Wireless Cell Phone Service 04/03/25 421.92 92378 Verizon Wireless Cell Phone Service 05/01/25 421.92 Sanitation Total 2,233,232.16
Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 03/21/2025 - 05/01/2025
Property Lease General Operations 255
92289 Tripepi, Smith & Associates, Inc. Professional Services 04/10/25 756.25 ACH US Bank Corporate Payment Systems Leisure Bear Outreach & Support 04/11/25 1,450.00 Property Lease General Operations Total 2,206.25
Mountain Transit 282
92238 Mountain Area Regional Transit Authority No-Fare Trolley Contribution - April 04/03/25 41,666.67 Mountain Transit Total 41,666.67
Village Streetscape Maintenance 291
92208 Big Bear Disposal Inc Village Litter Containers 03/27/25 2,558.12 92214 Bear Valley Electric Electricity Usage 03/27/25 1,485.74 92241 Butchers Blocks & Building Materials Materials/Supplies 04/03/25 59.99 92257 Southwest Gas Corporation Natural Gas Usage 04/03/25 1,103.59 92267 Butchers Blocks & Building Materials Materials/Supplies 04/10/25 70.02 92268 Bear Valley Electric Electricity Usage 04/10/25 1,096.54 92296 City of Big Bear Lake Dept of Water & Power Water Usage 04/17/25 271.58 92334 Bear Valley Electric Electricity Usage 04/25/25 2,053.59 92351 Ordan Thermal Inc. Fire Pit Repair Parts 04/25/25 5,572.63 92364 Big Bear Disposal Inc Village Litter Containers 05/01/25 2,558.12 92365 Butchers Blocks & Building Materials Materials/Supplies 05/01/25 29.75 92370 Lumber City Corp. Materials/Supplies 05/01/25 145.42 92372 Kellogg Supply, Inc Materials/Supplies 05/01/25 3,407.31 92375 Southwest Gas Corporation Natural Gas Usage 05/01/25 1,012.83 Village Streetscape Maintenance Total 21,425.23
Capital Projects 321
92204 All American Building Services, Inc. Village Accessibility Improvements Project - Retention Released 03/27/25 16,497.50 92244 Joe Eden PAC Restrooms Improvements Project 04/03/25 1,920.00 92277 KOA Corporation Castle Rock Trailhead Project 04/10/25 1,200.00 92297 Peter Joseph Bucknam Parking Lot Improvement Project 04/17/25 735.00 92309 Merrell Johnson Engineering Inc Castle Rock Trailhead Project 04/17/25 778.00 92369 CornerstoneCC PAC Restrooms Improvements Project 05/01/25 155,056.26 92374 Southern California Mountains Foundation CA 4 All Youth Workforce Project 05/01/25 70,880.91 ACH S Porter Inc Castle Rock Trailhead Project 04/30/25 92,292.55 Capital Projects Total 339,360.22
Street Improvement Projects 350
92309 Merrell Johnson Engineering Inc Street/Drainage Improvements 04/17/25 14,062.00 92347 Merrell Johnson Engineering Inc Street/Drainage Improvements 04/25/25 14,280.00 28,342.00
Refuse 550
92202 San Bernardino County Fire Protection District Household Hazardous Waste Removal 03/27/25 5,720.66 92208 Big Bear Disposal Inc Residential Curb/Bin Service 03/27/25 295,056.39 92227 Mission Linen Supply Inc. Uniform Laundry Service 03/27/25 62.08 92250 Lynn Merrill And Associates, Inc. Professional Services 04/03/25 3,568.62 92259 Verizon Wireless Cell Phone Service 04/03/25 125.01 92265 Big Bear Disposal Inc Portable Restroom Rentals 04/10/25 122.22 92278 Lance Soll & Lunghard Professional Services 04/10/25 540.30 92281 Mission Linen Supply Inc. Uniform Laundry Service 04/10/25 125.52 92308 Lynn Merrill And Associates, Inc. Professional Services 04/17/25 237.32 Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 03/21/2025 - 05/01/2025
92309 Merrell Johnson Engineering Inc Professional Services 04/17/25 832.50 92310 Mission Linen Supply Inc. Uniform Laundry Service 04/17/25 84.74 92312 Mojave Desert & Mountain Membership Contributions 04/17/25 4,067.00 92348 Mission Linen Supply Inc. Uniform Laundry Service 04/25/25 63.51 92364 Big Bear Disposal Inc Residential Curb/Bin Service 05/01/25 295,056.39 92373 Mission Linen Supply Inc. Uniform Laundry Service 05/01/25 60.87 92378 Verizon Wireless Cell Phone Service 05/01/25 125.01 Refuse Total 605,848.14
5,234,017.20
DISTRIBUTION OF TREASURY CASH Rate Amount % of Total
Demand Account $ 2,717,228 8.33%
Imprest Cash - Payroll $ 211,967 0.65%
Imprest Cash $ 1,625 0.00%
Dental Self Insured Checking $ 172,772 0.53%
Local Agency Investment Fund (LAIF) 4.313% 29,502,241 $ 90.48% Total Cash In Treasury: $ 32,605,832 100.00%
INVESTMENT ACTIVITY Days Deposits Withdrawals
LAIF Average Life (Days) of Portfolio 252
LAIF Transactions $2,400,000 -$1,275,000
Interest Received in Fiscal Year 2024-25 $999,742
DISTRIBUTION OF CASH BY FUND March 2025 February 2025 Change General $ 24,997,853 $ 24,597,217 $ 400,636
Sanitation $ 6,203,304 $ 6,242,607 $ (39,303)
Capital Improvement $ (1,279,531) $ (1,965,558) $ 686,027 Refuse $ 1,150,567 $ 1,224,052 $ (73,485)
Trust $ 832,143 $ 1,520,063 $ (687,920)
Successor Agency $ 239,647 $ 239,647 $ -
AB 3229 Supp Law Enforce $ 461,849 $ 461,849 $ -
Total Cash in Treasury: $ 32,605,832 $ 32,319,877 $ 285,955 CASH WITH FISCAL AGENT - RESERVE FUNDS Cost Basis Market Value Current Yield 2005 Revenue Refunding Bonds
Big Bear Lake Reserve Fund $ 628,275 $ 628,275 4.22%
Moonridge Reserve Fund $ 89,489 $ 89,489 4.22%
1999 IA Tax Allocation Bonds $ 289,289 $ 289,289 4.22%
- The aforementioned investments conform to the City's investment policy. (Res. 2022-64) - Cash is sufficient to meet needs of the next 6 months. - Interest earned on invested cash is accrued on a quarterly basis.

Pursuant to California Government Code 53647 all local government agencies are required to report the current market value of investments under management by an outside party. The reserve funds for the aforementioned bond issues are held and managed by the City's Trustee, Union Bank.

CITY OF BIG BEAR LAKE

TREASURER'S REPORT
March, 2025
Regular Meeting Minutes – February 14, 2024
A Regular Meeting of the City Council of the City of Big Bear Lake was called to order by Mayor Melnick at 4:01 p.m., Wednesday, February 14, 2024, at the Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, California.

OPEN SESSION
Flag Salute: Flag Salute led by Councilmember Herrick
Invocation: Pastor Robert Grand, Summit Christian Fellowship Councilmembers Present: Mayor Perri Melnick
Mayor Pro Tem Kendi Segovia
Councilmember Rick Herrick
Councilmember Bynette Mote
Councilmember Randall Putz
Others Present: Erik Sund, City Manager
Stephen P. Deitsch, City Attorney
Erica Stephenson, City Clerk

CLOSED SESSION PUBLIC COMMUNICATIONS
Daniel Gulbranson, Big Bear Lake resident, inquired about some of the Closed Session items; and questioned if Charter Cities have unique regulations.

At the hour of 4:06 p.m., Mayor Melnick called for a recess to Closed Session.

At the hour of 5:04 p.m., Mayor Melnick resumed Open Session.

RESULTS OF CLOSED SESSION
City Attorney Stephen P. Deitsch, announced that the City Council discussed the following items in Closed Session and stated that no reportable action was taken by the City Council on any of the three items. He then provided an update regarding the litigation noted in Item 1 and stated that the City has incurred $59,000 of expenses related to this case.

1. CONFERENCE WITH LEGAL COUNSEL – PENDING LITIGATION pursuant to Gov. Code Section 54956.9(d)(1)
Name of Case: Recall Mote Now! a Political Action Committee (FPPC ID# 1449920), and Bernard Dale Bryan v. Erica Stephenson, City Clerk of the City of Big Bear Lake Court & Case No: San Bernardino Superior Court, Case No. CIV SB 2218531 Item 1.2

Meeting Minutes
February 14, 2024

2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Gov. Code Section 54956.8 Property: Vacant Property (Parking Lot) Along Rathbun Drive, APN: 2328-383-01 City Negotiators: City Manager Erik Sund
Negotiating Party: Wade Reeser, President of Big Bear Mountain Resort Under Negotiation: Price & Terms of Payment

3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Gov. Code Section 54956.8 Property: 40940 Pennsylvania Ave (Former Big Bear Elementary School Site), APN:0309-111-01 City Negotiator: City Manager Erik Sund
Negotiating Party: Bear Valley Unified School District
Under Negotiation: Price & Terms of Payment

PRESENTATIONS
• Employee Presentations:
o Presentation of a 10-year Employee Service Award to Tammy Rawlings, Permit Technician o New Employee Introduction of Ryan Dorsett, Public Works Supervisor – Public Works Department
o New Employee Introduction of Jackie Rogers, Communications & Events Specialist – Management Services Department
• Presentation from Sean Sullivan, Assistant City Manager provided a Capital Project update. • Presentation from Kelly Tinker, Economic Development Manager provided a Beautify Big Bear project update.

OPEN SESSION PUBLIC COMMUNICATIONS
Bynette Mote, Big Bear Lake resident, announced her resignation effective immediately as a member of the City Council.

Rick Snow, Big Bear Lake business owner, shared several specific frustrations pertaining to the Fire Department, Councilmembers and the City Manager.

Yvonne Phillips, Big Bear City resident, expressed her concerns pertaining to expensive lawsuits; shared that she has served with Mayor Melnick on charitable organizations and has found her to be honest.

Linda Goldsmith, Big Bear Lake business owner, stated that she is in support of Mayor Melnick and against the Recall.

Ingrid Olsen, Big Bear Lake resident, shared her disappointment pertaining to Big Bear Disposal’s trash can rollout, related regulations, enforcement and the lack of communication between the public and the City.

Daniel Gulbranson, Big Bear Lake resident, expressed his dissatisfaction related to the City Council and City staff, he emphasized the importance of City leaders pausing to reflect on the current situation.

Patrice Duncan, Big Bear resident, gave remarks on behalf of John Bidwell, President of the Big Bear Firefighters Professional Association. Mr. Bidwell is against the recall of Mayor Melnick, and looks forward to seeing what Mayor Melnick will achieve in her position as Mayor.

Meeting Minutes
February 14, 2024
Dottie Saville, Big Bear resident, shared her support for Mayor Melnick, stated she is impressed with her fairness and the ability she has to listen to everyone before she makes a decision.

Evan Engle, Big Bear Lake resident, thanked the Councilmembers for their service; he added his opinion that a Recall is not the answer.

Loren Hafen, Big Bear Lake business owner, shared that he is not in favor of the recalling Mayor Melnick; he added that he would like the community to be more cohesive.

Greg Clapper, Big Bear resident, asked the City Council if anything can be done about the City issuing parking tickets to contractors working within Big Bear Lake.

1. CONSENT CALENDAR
A motion was made by Councilmember Putz, seconded by Mayor Pro Tem Segovia to approve the Consent Calendar as follows:

1.1 APPROVE DEMANDS – CHECK ISSUE DATE 12/01/23 THROUGH 1/25/24 IN THE AMOUNT OF $5,559,464.91 AND THE NOVEMBER AND DECEMBER 2023 TREASURER’S REPORTS
Approved.

1.2 RESOLUTION AUTHORIZING A DELEGATE FOR THE MOJAVE DESERT

MOUNTAIN INTEGRATED WASTE JOINT POWERS AUTHORITY
Approved and adopted the following resolution entitled:

RESOLUTION NO. 2024-01

RESOLUTION AUTHORIZING A DELEGATE FOR THE MOJAVE DESERT

MOUNTAIN INTEGRATED WASTE JOINT POWERS AUTHORITY

1.3 RESOLUTION AUTHORIZING A DELEGATE FOR THE COUNTY OF SAN

BERNARDINO SOLID WASTE ADVISORY TASK FORCE
Approved and adopted the following resolution entitled:

RESOLUTION NO. 2024-02

RESOLUTION AUTHORIZING A DELEGATE FOR THE COUNTY OF SAN

BERNARDINO SOLID WASTE ADVISORY TASK FORCE

1.4 RESOLUTION ADOPTING THE LOCAL ROADWAY SAFETY PLAN
Approved and adopted the following resolution entitled:

Meeting Minutes
February 14, 2024
RESOLUTION NO. 2024-03

RESOLUTION ADOPTING THE LOCAL ROADWAY SAFETY PLAN

1.5 RESOLUTION APPROVING A TRAIL EASEMENT AGREEMENT WITH BIG BEAR

MOUNTAIN RESORT FOR RATHBUN CREEK TRAIL PHASE III
Approved and adopted the following resolution entitled:

RESOLUTION NO. 2024-04

RESOLUTION APPROVING A TRAIL EASEMENT AGREEMENT WITH BIG BEAR

MOUNTAIN RESORTS FOR RATHBUN CREEK TRAIL PHASE III

1.6 RESOLUTION AUTHORIZING SUBMITTAL OF A CLAIM TO THE SAN

BERNARDINO COUNTY TRANSPORTATION AUTHORITY FOR
TRANSPORTATION DEVELOPMENT ACT ARTICLE 3 FUNDS FOR THE

STANFIELD MARSH OUTDOOR RECREATION AND EDUCATION TRAIL

SEGMENT II (SMORE II) PROJECT
Approved and adopted the following resolution entitled:

RESOLUTION NO. 2024-05

RESOLUTION AUTHORIZING SUBMITTAL OF A CLAIM TO THE SAN

BERNARDINO COUNTY TRANSPORTATION AUTHORITY FOR TRANSPORTATION DEVELOPMENT ACT ARTICLE 3 FUNDS FOR THE STANFIELD MARSH OUTDOOR

RECREATION AND EDUCATION TRAIL SEGMENT II (SMORE II) PROJECT

1.7 NOTICES OF COMPLETION FOR FISCAL YEAR 2023-24 CAPITAL IMPROVEMENT

PROJECTS
Approved.

1.8 AUTHORIZATION OF BID SOLICITATIONS FOR UPCOMING CAPITAL

IMPROVEMENT PROJECTS
Approved.

The Consent Calendar was approved by the following vote, with Councilmember Herrick abstaining on Item 1.5.

AYES: Herrick, Putz, Segovia, Melnick
NOES: None
ABSTAIN: None
ABSENT: None

ITEMS REMOVED FROM THE CONSENT CALENDAR
None.

Meeting Minutes
February 14, 2024

2. PUBLIC HEARING

2.1 RESOLUTIONS RELATED TO THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 2024-2025 PROGRAM YEAR APPLICATIONS AND FUNDING

RECOMMENDATIONS
Assistant City Manager Sean Sullivan and Project Manager Katya Meyer provided a presentation on this item. City Council then conducted a public hearing to receive comments regarding the Community Development Block Grant (CDBG) 2024-2025 Program Year Applications and Funding Recommendations.

At the hour of 5:34 p.m., Mayor Melnick opened the Public Hearing and the following individuals approached the City Council and provided their comments:

Stephanie Albright, Pause 4 Paws Big Bear volunteer, shared that this charitable organization is dedicated to connecting residents to low cost pet resources, services and programs.

Ryan Orr, Big Bear resident, shared that Pause 4 Paws is a good organization and would benefit from the City’s assistance.

Sierra Orr, Big Bear resident, added that Pause 4 Paws relies solely on volunteers, and could use the City’s funding support.

Daniel Gulbranson, Big Bear Lake resident, shared that he would gladly contribute funds to Pause 4 Paws Big Bear; instead of the City contributing funds to this organization.

Seeing no further public comments, Mayor Melnick closed the Public Hearing at 5:58 p.m.

Following public comment; a motion was made by Councilmember Putz, seconded by Councilmember Segovia, to approve the staff’s recommendation and adopt the following resolution entitled:

RESOLUTION NO. 2024-06

RESOLUTION TO MAKE A PROJECT FUNDING RECOMMENDATION TO THE COUNTY OF SAN BERNARDINO USING THE CITY’S 2024-2025 COMMUNITY DEVELOPMENT BLOCK GRANT ALLOCATION OF $35,853
Said motion was approved by the following vote:

AYES: Segovia, Putz, Herrick, Melnick
NOES: None
ABSTAIN: None
EXCUSED: None
Then a motion was made by Councilmember Putz, seconded by Councilmember Herrick, to approve the staff’s recommendation (regarding the second resolution included in this Agenda Item) and adopt the following resolution entitled:

Meeting Minutes
February 14, 2024
RESOLUTION NO. 2024-07

RESOLUTION RECOMMENDING APPROPRIATION OF GENERAL FUND GRANTS FOR LOCAL PUBLIC SERVICE PROGRAMS REQUESTING 2024-2025 CDBG FUNDS Said motion was approved by the following vote:

AYES: Putz, Herrick, Segovia, Melnick
NOES: None
ABSTAIN: None
EXCUSED: None

3. DISCUSSION/ACTION ITEMS

3.1 RESOLUTION AUTHORIZING AMENDMENTS TO THE BIG BEAR AREA REGIONAL

WASTEWATER AGENCY JOINT POWERS AND OPERATING AGREEMENTS City Manager Erik Sund and BBARWA General Manager David Lawrence provided a brief overview of the proposed amendments to the Big Bear Area Regional Wastewater Agency Joint Powers and Operating Agreements.

After the presentation and City Council questions/comments, Mayor Melnick invited up speakers who wanted to speak on this item. The following individual approached the City Council:

Daniel Gulbranson, Big Bear Lake resident, expressed frustration over City spending; questioned project costs and future impacts to local property taxes.

Following public comment and further discussion, a motion was made by Councilmember Herrick, seconded by Councilmember Putz, to approve staff’s recommendation and adopt the following resolution entitled:

RESOLUTION NO. 2024-08

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BIG BEAR LAKE AUTHORIZING AMENDMENT NO. 6 TO THE OPERATING AGREEMENT NO. 1 BETWEEN

THE BIG BEAR AREA REGIONAL WASTEWATER AGENCY, BIG BEAR LAKE

SANITATION DISTRICT, BIG BEAR CITY COMMUNITY SERVICES DISTRICT AND

COUNTY OF SAN BERNARDINO, AND SEVENTH AMENDMENT TO THE JOINT

EXERCISE OF POWERS AGREEMENT BETWEEN BIG BEAR CITY COMMUNITY

SERVICES DISTRICT, CITY OF BIG BEAR LAKE AND SAN BERNARDINO COUNTY

CREATING THE BIG BEAR AREA REGIONAL WASTEWATER AGENCY
Said motion was approved by the following vote:

AYES: Segovia, Putz, Herrick, Melnick
NOES: None
ABSTAIN: None
EXCUSED: None

Meeting Minutes
February 14, 2024

4. COMMENTS, ANNOUNCEMENTS, & ADDITIONAL CITY BUSINESS
• CITY CLERK, CITY ATTORNEY, CITY MANAGER COMMENTS
City Clerk Erica Stephenson shared that City Hall administrative offices will be closed on Monday, February 19th in observance of President’s Day.

City Manager Erik Sund thanked the Public Works Department for their successful snow removal efforts during the recent storms. City Manager Sund asked the public to reach out to the City directly to discuss options they may have related to City fines. He further announced that the STR Vacation Rental Ordinance rollout occurred on January 18th. City Manager Sund shared that in addition to our monthly Elevation 6752 newsletter, we will be introducing a new weekly newsletter called "The Week That Was." He indicated that the new publication aims to keep everyone informed about the week's events, updates, and highlights within the city. • COUNCILMEMBER BOARD/COMMITTEE REPORTS & COMMENTS
Councilmember Putz shared a brief overview of the recent League of California Cities Desert Mountain Division meeting that was held in Barstow. He shared that there was an interesting presentation by the BNSF Public Affairs Director, which was BNSF is working towards getting approval on a 4,000 acre rail gateway project in Barstow.

Councilmember Herrick (seconded by Mayor Pro Tem Segovia) requested to revisit the City’s parking enforcement rules at a future City Council meeting. Additionally, Councilmember Herrick announced that he attended a SBCTA meeting and is working towards possibly securing funding for the Rathbun Creek underpass on Big Bear Boulevard project.

Mayor Pro Tem Segovia shared that the traffic concerns raised by residents living around the Hampton Inn are being addressed and that City staff has been engaging with the community to address these issues and gather feedback. Mayor Pro Tem Segovia (seconded by Councilmember Herrick) requested an overview of the TBID MOU and how it came to pass.

Mayor Melnick asked residents and business owners in District 4 to keep an eye out for upcoming information on how they can become involved in the West End Redevelopment Advisory Committee. She added that she welcomes the opportunity to sit down and discuss issues with members of the community. Mayor Melnick also thanked Councilmember Mote for her service to the community and wished her well on her future endeavors.

ADJOURNMENT
There being no further business to come before the City Council at this Open Session, Mayor Melnick adjourned the meeting in memory and honor of John Eminger at 6:39 p.m. _______________________
Erica Stephenson, City Clerk
Regular Meeting Minutes – April 9, 2025
A Regular Meeting of the City Council of the City of Big Bear Lake was called to order by Mayor Melnick at 4:39 p.m., Wednesday, April 9, 2025, at the Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, California.

OPEN SESSION
Flag Salute: Flag Salute led by Councilmember Herrick
Invocation: Invocation was led by Girl Scout Troop 1027.

Councilmembers Present: Mayor Perri Melnick
Mayor Pro Tem Kendi Segovia
Councilmember Rick Herrick
Councilmember Charles Hicks, Jr.

Councilmember Randall Putz
Others Present: Erik Sund, City Manager
Stephen P. Deitsch, City Attorney
Erica Stephenson, City Clerk
Rachel Bowman, Administrative Services Manager

CLOSED SESSION PUBLIC COMMUNICATIONS
Dan Gulbranson, Big Bear Lake resident, expressed his opinion regarding the City acquiring properties and he stated his concerns related to the considerable tax payer cost of purchasing additional properties.

At the hour of 4:44 p.m., Mayor Melnick called for a recess to Closed Session.

At the hour of 5:15 p.m., Mayor Melnick resumed Open Session.

RESULTS OF CLOSED SESSION
City Attorney Stephen P. Deitsch, announced that the City Council discussed Item 1 in Closed Session and no reportable action was taken. He further announced that due to time constraints the City Council did not discuss Item 2, Item 3, and Item 4.

1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION pursuant to Government Code Section 54956.9 (d)(2)
One (1) Case

2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Gov. Code Section 54956.8 Property: 547 Cottage Lane, APN:0308-163-47
Link to Google Map: https://maps.app.goo.gl/UhBbn7ezN3aNZhNs5 City Negotiator: City Manager Erik Sund
Negotiating Party: Henry C. Osborn, The First Church of Christ, Scientist, In Boston Massachusetts Under Negotiation: Price & Terms of Payment
Item 1.3

Meeting Minutes
April 9, 2025

3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Gov. Code Section 54956.8 Property: 0 Big Bear Boulevard, APN:0311-221-35
Link to Google Map: https://maps.app.goo.gl/3wiCx7JXsnS5YVA59 City Negotiator: City Manager Erik Sund
Negotiating Party: Reinaldo Lopez, BASBYL, LLC Nevada Limited Liability Company Under Negotiation: Price & Terms of Payment

4. CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Gov. Code Section 54956.8 Property: 0 Sandalwood Drive, APN:0311-361-01
Link to Google Map: https://maps.app.goo.gl/Gyss3utqtrU5UDF86 City Negotiator: City Manager Erik Sund
Negotiating Party: Mike & Haleh Saghafi, Managing Members, Burbank Manor LLC Under Negotiation: Price & Terms of Payment

PRESENTATIONS
• Presentation of a Proclamation to Hillary Steenson Ray, Associate Network Officer from the San Bernardino County Children’s Network declaring April 2025 as Child Abuse Prevention Month. • Presentation from Sandy Steers, Executive Director of Friends of Big Bear Valley providing an update on Big Bear’s beloved bald eagles Jackie, Shadow and their new eaglets. • Introduction of new employee Nicholas Haecker, Deputy Public Works Director in the Development Services Department.
• Introduction of new employee Ryan West, Assistant Planner in the Development Services Department.

OPEN SESSION PUBLIC COMMUNICATIONS
George Quijano, Big Bear Lake resident, made an inquiry regarding a storm drain that is located in front of his property.

Jeff Holoubek, Big Bear Lake resident, shared his recent communications with the City regarding the Planning Commission.

Ingrid Olsen, Big Bear Lake resident, shared her frustration pertaining to short term rental issues and related code enforcement protocols.

Richard Jones, Big Bear Lake resident, provided a musical performance in memory of Christopher Fagan.

Clement Ojugo, Big Bear Lake resident, provided his thoughts and concerns pertaining to a fence that was built by his neighbor.

Jim Lona, Big Bear Lake resident, shared that he was appointed as the Commissioner to the 3rd District of the Veteran Affairs Commission; he further provided information regarding local Veteran events and programs.

Meeting Minutes
April 9, 2025
Tiffany Atkin, Big Bear Lake business owner, commented on the City’s sign regulations related to small businesses; expressed her current frustrations and willingness to work with the City to find a solution to local sign issues.

Debrah Lydon, Big Bear Lake resident, shared that an increase in local trash fees would be a burden to senior citizens; provided information and made a request related to snow berms.

Tim Wolcott, Big Bear Lake business owner, expressed his concerns pertaining to property taxes and municipal property ownership; further shared his opinion on local code enforcement efforts.

Rick Snow, Big Bear Lake business owner, questioned local trash fees, company profits and collection practices.

Daniel Gulbranson, Big Bear Lake resident, provided his thoughts related to cancelled City Council Meetings; shared his opinion pertaining to Planning Commission appointments.

Tom Sitton, Big Bear Lake business owner, shared his thoughts and concerns about taxes and local code enforcement practices; provided information pertaining to the Federal government.

1. CONSENT CALENDAR
A motion was made by Councilmember Herrick, seconded by Councilmember Putz to approve the Consent Calendar as follows:

1.1 APPROVE DEMANDS – CHECK ISSUE DATE 2/1/25 THROUGH 2/28/25 IN THE AMOUNT OF $1,317,202.04 AND THE JANUARY 2025 TREASURER’S REPORT Approved.

1.2 APPROVE DEMANDS - CHECK ISSUE DATE 3/1/25 THROUGH 3/20/25 IN THE AMOUNT OF $1,369,060.20 AND THE FEBRUARY 2025 TREASURER’S REPORT Approved.

1.3 APPROVE MEETING MINUTES FROM THE SEPTEMBER 13, 2023 REGULAR

MEETING OF CITY COUNCIL
Approved.

1.4 APPROVE MEETING MINUTES FROM THE NOVEMBER 8, 2023 REGULAR

MEETING OF CITY COUNCIL
Approved.

1.5 APPROVE MEETING MINUTES FROM THE DECEMBER 13, 2023 REGULAR

MEETING OF CITY COUNCIL
Approved.

Meeting Minutes
April 9, 2025

1.6 APPROVE MEETING MINUTES FROM THE DECEMBER 19, 2023 ADJOURNED

REGULAR MEETING OF CITY COUNCIL
Approved.

1.7 APPROVE MEETING MINUTES FROM THE FEBRUARY 11, 2025 SPECIAL

MEETING OF CITY COUNCIL
Approved.

1.8 APPROVE MEETING MINUTES FROM THE FEBRUARY 12, 2025 SPECIAL

MEETING OF CITY COUNCIL
Approved.

1.9 APPROVE MEETING MINUTES FROM THE FEBRUARY 12, 2025 REGULAR

MEETING OF CITY COUNCIL
Approved.

1.10 APPROVE MEETING MINUTES FORM THE MARCH 11, 2025 SPECIAL MEETING

OF CITY COUNCIL
Approved.

1.11 APPROVE THE REMOVAL OF A PLANNING COMMISSION APPOINTMENT Approved.

1.12 AUTHORIZE THE ADVERTISEMENT OF UPCOMING PLANNING COMMISSION

AND DEPARTMENT OF WATER AND POWER BOARD VACANCIES
Approved.

1.13 AUTHORIZE SUBMISSION OF THE 2024 GENERAL PLAN AND HOUSING

ELEMENT ANNUAL PROGRESS REPORTS
Approved and adopted the following resolution entitled:

RESOLUTION NO. 2025-04
RESOLUTION AUTHORIZING SUBMISSION OF THE 2024 GENERAL PLAN

AND HOUSING ELEMENT ANNUAL PROGRESS REPORTS

1.14 APPROVE GENERAL FUND GRANTS FOR LOCAL PUBLIC SERVICE PROGRAMS REQUESTING FISCAL YEAR 2025-26 COMMUNITY DEVELOPMENT BLOCK

GRANT FUNDS
Approved and adopted the following resolution entitled:

Meeting Minutes
April 9, 2025
RESOLUTION NO. 2025-05
RESOLUTION APPROPRIATING $40,000 OF GENERAL FUND MONIES

FOR LOCAL PUBLIC SERVICE PROGRAMS REQUESTING FISCAL YEAR 2025-26 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS

1.15 ORDER THE PREPARATION OF AN ENGINEER’S REPORT AND RESOLUTION OF

INTENT TO LEVY AND COLLECT ASSESSMENTS WITHIN THE VILLAGE MAINTENANCE ASSESSMENT DISTRICT NO. 1-92
Approved and adopted the following resolutions entitled:

RESOLUTION NO. 2025-06
RESOLUTION ORDERING THE PREPARATION OF AN ENGINEER’S
REPORT FOR VILLAGE MAINTENANCE ASSESSMENT DISTRICT NO. 1-92 RESOLUTION NO. 2025-07

RESOLUTION OF INTENT TO LEVY AND COLLECT ASSESSMENTS WITHIN THE VILLAGE MAINTENANCE ASSESSMENT DISTRICT NO. 1-92

1.16 AUTHORIZE BID SOLICITATIONS FOR UPCOMING CAPTIAL IMPROVEMENT

PROJECTS
Approved.

1.17 AUTHORIZE AN AGREEMENT WITH SPADARO ENTERPRISES INC. FOR

CITYWIDE STREET SWEEPING SERVICES
Approved and adopted the following resolution entitled:

RESOLUTION NO. 2025-08

RESOLUTION AUTHORIZING AN AGREEMENT WITH SPADARO
ENTERPRISES INC. FOR CITYWIDE STEET SWEEPING SERVICES

1.18 RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO CAT TRACKING, INC. FOR THE 2025 CITYWIDE LINE STRIPING PROJECT
Approved and adopted the following resolution entitled:

RESOLUTION NO. 2025-09

RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO CAT
TRACKING, INC. FOR THE 2025 CITYWIDE LINE STRIPING PROJECT

1.19 INITIATION OF PROPOSION 218 PROCEEDINGS TO CONSIDER PROPOSED

ADJUSTMENTS TO SOLID WASTE COLLECTION RATES
Approved.

Meeting Minutes
April 9, 2025

1.20 APPROVE A LETTER OF SUPPORT FOR SB 346 (DURAZO) LOCAL AGENCIES:

TRANSIENT OCCUPANCY TAXES: SHORT TERM RENTAL FACILITATOR Approved.

The Consent Calendar was approved by the following vote, with Councilmember Hicks voting “no” on Item 1.14 & Item 1.20.

AYES: Putz, Segovia, Hicks, Herrick, Melnick
NOES: None
ABSTAIN: None
ABSENT: None

ITEMS REMOVED FROM THE CONSENT CALENDAR
None.

2. DISCUSSION /ACTION ITEMS

2.1 APPROVE AMENDMENTS TO THE CITY COUNCIL POLICY, PROCEDURES, AND

RULES OF ORDER MANUAL
City Manager Erik Sund and City Clerk Erica Stephenson provided a brief overview of the proposed amendments included in the City Council Policy, Procedures and Rules of Order Manual update.

After the staff presentation, Mayor Melnick invited up speakers who wanted to speak on this item. The following individuals approached the City Council:

Daniel Gulbranson, Big Bear Lake resident, expressed his concern pertaining to potential lawsuits that may result due to the City’s current regulations and operations.

Tim Wolcott, Big Bear Lake business owner, provided his thoughts pertaining to local code enforcement actions and civil liberty violations.

Tom Sitton, Big Bear Lake business owner, expressed his agreement with the prior speaker’s comments and shared his frustrations with the City.

Following public comment, a motion was made by Mayor Pro Tem Segovia, seconded by Councilmember Herrick, to approve staff’s recommendation and adopt the following resolution entitled:

RESOLUTION NO. 2025-10

RESOLUTION AMENDING THE CITY COUNCIL POLICY, PROCEDURES

AND RULES OF ORDER MANUAL
Said motion was approved by the following vote:

AYES: Hicks, Herrick, Segovia, Melnick
NOES: None
ABSTAIN: Putz
ABSENT: None

Meeting Minutes
April 9, 2025

2.2 INTRODUCTION OF AN ORDINANCE AMENDING BIG BEAR LAKE MUNICIPAL CODE CHAPTER 1.12 (CITY COUNCIL), CHAPTER 2.12 (PLANNING COMMISSION) AND CHAPTER 13.24 (BOARD OF WATER AND

POWER COMMISSIONERS), CONCERNING RESIDENCY REQUIREMENTS

AND PROOF THEREOF FOR CITY COUNCIL, PLANNING COMMISSION AND

BOARD OF WATER AND POWER COMMISSION CANDIDATES, APPLICANTS AND MEMBERS; AND CONCERNING THE PROCEDURE FOR REMOVAL OF

PLANNING COMMISSIONERS AND BOARD OF WATER AND POWER

COMMISSIONERS
City Manager Erik Sund, provided a brief overview of the proposed Ordinance, highlighting the elected/appointed officials’ residency requirements and Board appointment/removal procedures.

After the presentation and City Council questions/comments, Mayor Melnick invited up speakers who wanted to speak on this item. The following individual approached the City Council:

Daniel Gulbranson, Big Bear Lake resident, shared his concerns and expressed interest in applying for upcoming seats on the Planning Commission and Department of Water and Power Board.

Following public comment, continued City Council discussion and a few rescinded motions; a motion was made by Councilmember Putz, seconded by Councilmember Herrick, directing staff to redraft the proposed Ordinance to only require candidates/applicants to have proof of voter registration and to submit a signed affidavit.

Said motion was approved by the following vote:

AYES: Herrick, Putz, Hicks
NOES: Segovia, Melnick
ABSTAIN: None
ABSENT: None

3. COMMENTS, ANNOUNCEMENTS, & ADDITIONAL CITY BUSINESS
• CITY CLERK, CITY ATTORNEY, CITY MANAGER COMMENTS
City Clerk Stephenson shared that the application period will soon begin to fill the expiring Planning Commission and DWP Board Member terms. City Clerk Stephenson added that on Sunday, April 6th the City in partnership with the County of San Bernardino held a free local spay and neuter mobile clinic.

City Manager Sund shared that the April Cinnamon Rolls with the City Manager event was a great success. City Manager Sund further announced that Nicholas Haecker, the City’s new Deputy Public Works Director will be responsible for completing the City’s Emergency Management Plan. • COUNCILMEMBER BOARD/COMMITTEE REPORTS & COMMENTS
Councilmember Hicks shared that attended the Polar Plunge and looks forward to City staff participating in the event next year. He congratulated Luke Wagner on his appointment as the next Big Bear Fire Authority Fire Chief. Councilmember Hicks shared that he attended the Bear Mountain Resort briefing pertaining to the new hotel and resort complex. He thanked the DWP for

Meeting Minutes
April 9, 2025
the professionalism they displayed when their crew recently fixed a water main break in his neighborhood. He encouraged citizens to get involved in the upcoming Solid Waste Collection rates discussion. Lastly, Councilmember Hicks requested a review of the current sign ordinance soon.

Councilmember Putz shared that he attended the Snow Summit presentation pertaining to the new hotel and resort complex and the well-attended Cinnamon Rolls with the City Manager event. He added that he attended the League of California Cities Desert Mountain Division meeting and the League’s Environmental Quality Policy Committee meeting. Councilmember Putz highlighted an important issue that was brought to his attention by a Councilmember from La Quinta during the recent Policy Committee meeting. He was informed that the City of La Quinta currently lacks the necessary power for new infrastructure and affordable housing projects. In light of this information, he urged the City Council to take a proactive approach when considering potential power and water impacts related to future projects planned in the City. Councilmember Putz requested the City engage in a review of local workforce housing opportunities.

Councilmember Herrick reported that Carrie Schindler was hired as the new SBCTA Executive Director, he further shared that Carrie will visit Big Bear in the next month. He also provided an update on the Blanche and Gene Nay Foundation. Councilmember Herrick then thanked Sandy Steers for tonight’s informative eagle presentation.

Mayor Pro Tem Segovia shared that she attended the grand opening of Radiant Primary Care and provided information on the additional specialty medical services they will deliver to the community.

Mayor Melnick took a moment to congratulate Luke Wagner on his recent appointment as the next Fire Chief for the Big Bear Fire Authority.

ADJOURNMENT
There being no further business to come before the City Council at this Open Session, Mayor Melnick adjourned the meeting at 7:10 p.m.
_______________________
Erica Stephenson, City Clerk
Special Meeting Minutes – May 7, 2025
-
A Special Meeting of the City Council of the City of Big Bear Lake was called to order by Mayor Melnick at 8:51 a.m., Wednesday, May 7, 2025, at the Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, California.

OPEN SESSION
Flag Salute: Flag Salute led by Councilmember Putz
Councilmembers Present: Mayor Perri Melnick
Mayor Pro Tem Kendi Segovia
Councilmember Charles Hicks, Jr.

Councilmember Randall Putz
Councilmembers Absent: Councilmember Rick Herrick
Others Present: Erik Sund, City Manager
Erica Stephenson, City Clerk
Rachel Bowman, Administrative Services Manager
Others Participating Remotely: Stephen P. Deitsch, City Attorney

CLOSED SESSION PUBLIC COMMUNICATIONS
Daniel Gulbranson, Big Bear Lake resident, expressed concerns related to City spending and property acquisitions.

At the hour of 8:57 a.m., Mayor Melnick called for a recess to Closed Session.

At the hour of 10:24 a.m., Mayor Melnick resumed Open Session.

RESULTS OF CLOSED SESSION
Mayor Melnick announced that the City Council discussed the following items in Closed Session and no reportable action was taken.

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Gov. Code Section 54956.8 Property: 547 Cottage Lane, APN:0308-163-47
Link to Google Map: https://maps.app.goo.gl/UhBbn7ezN3aNZhNs5 City Negotiator: City Manager Erik Sund
Negotiating Party: Henry C. Osborn, The First Church of Christ, Scientist, in Boston Massachusetts Under Negotiation: Price & Terms of Payment
Item 1.4

Special Meeting Minutes
May 7, 2025

2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Gov. Code Section 54956.8 Property: 0 Big Bear Boulevard, APN:0311-221-35
Link to Google Map: https://maps.app.goo.gl/3wiCx7JXsnS5YVA59 City Negotiator: City Manager Erik Sund
Negotiating Party: Reinaldo Lopez, BASBYL, LLC Nevada Limited Liability Company Under Negotiation: Price & Terms of Payment

3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Gov. Code Section 54956.8 Property: 0 Sandalwood Drive, APN:0311-361-01
Link to Google Map: https://maps.app.goo.gl/Gyss3utqtrU5UDF86 City Negotiator: City Manager Erik Sund
Negotiating Party: Mike & Haleh Saghafi, Managing Members, Burbank Manor LLC Under Negotiation: Price & Terms of Payment

ADJOURNMENT
There being no further business to come before the City Council at this Special Meeting, Mayor Melnick adjourned the meeting at 10:25 a.m.
________________________
Erica Stephenson, City Clerk

MEETING
DATE: May 14, 2025
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Katya Meyer, Project Manager
SUBJECT: Authorize Agreements with San Bernardino County Public Works and San Bernardino County Flood Control District for Mutual Aid

BACKGROUND & DISCUSSION
At times, situations arise that demand resources beyond what the City normally has on hand. These can include unexpected natural events like severe snowstorms, floods, or wildfires, as well as more foreseeable tasks such as clearing large areas of land or transporting substantial amounts of construction materials. Maintaining the staff and equipment needed to handle these exceptional circumstances year-round is generally too costly for a single municipality or agency. To address this, cities and partner organizations often enter into Mutual Aid Agreements, allowing them to request and provide assistance when needed.

On July 1, 2020 the City and the San Bernardino County (County) Public Works Department and Flood Control District entered into Mutual Aid Agreements to establish a legal framework to facilitate mutual support for both routine operations and emergency response. This framework enabled the exchange of personnel, equipment, and materials necessary to carry out scheduled maintenance activities, minor capital improvement projects, and disaster relief efforts. These Mutual Aid Agreements define the protocols by which the participating Parties may request and provide assistance, contingent upon the availability of resources.

The key provisions of the Mutual Aid Agreements are to allow partner agencies to coordinate on projects, emergency work, and routine maintenance and repair activities. Some of these projects could include work such as routine culvert cleaning, pothole patching, and line striping. Each Party is able to request and provide personnel, equipment, and materials for routine maintenance and emergency support. Participation in providing services is voluntary and subject to the availability of resources from each Party. The financial terms limit any individual project to a maximum of $60,000, and the total expenditure by any Party within a single fiscal year shall not exceed $100,000. The current agreements are set to expire on June 30, 2025, so the City and County now desire to enter into new mutual aid agreements for a five year term, beginning on July 1, 2025.

The approval of these agreements do not obligate any funding or guarantee that they will be used to perform any work; however, having them executed and available for implementation provide an additional resource for staff to consider during periods of need. Current staff is not aware of any utilization of these agreements during the previous five (5) years; however, staff is engaged Item 1.5
with the County to better understand the services and support available through these agreements to integrate these resources into operational planning.

FISCAL IMPACT
There is no direct fiscal impact with execution of these agreements, and services will only be rendered upon mutual determination under the terms of these agreements. Staff will identify available funds within the budget prior to engaging services under these agreements.

ENVIRONMENTAL CONSIDERATIONS
These services do not constitute a project pursuant to the definitions within the California Environmental Quality Act (CEQA) and, therefore, no environmental review is required.

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priority No. 1 as it “supports and invests in sustainable infrastructure projects and programs”.

RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Authorizing Agreements with San Bernardino County Public Works and San Bernardino County Flood Control District for Mutual Aid.

ATTACHMENTS

1. Resolution No. 2025-XX
 Exhibit A - San Bernardino County Public Works Mutual Aid Agreement  Exhibit B - San Bernardino County Flood Control District Mutual Aid Agreement RESOLUTION NO. 2025-XX

RESOLUTION AUTHORIZING AGREEMENTS WITH SAN

BERNARDINO COUNTY PUBLIC WORKS AND SAN BERNARDINO

COUNTY FLOOD CONTROL DISTRICT FOR MUTUAL AID
WHEREAS, the City of Big Bear Lake, San Bernardino County Public Works Department, and San Bernardino County Flood Control District have collaborated to enter into Mutual Aid Agreements to supersede all previous individual Mutual Aid Agreements; and, WHEREAS, the purpose of the Mutual Aid Agreements is to establish the terms and conditions by which any Party to the Mutual Aid Agreements may request aid and provide assistance from one another for routine maintenance, emergency response, or disaster recovery that exceeds the resources available to the requesting party; and,
WHEREAS, the Parties have agreed upon the terms of the proposed Mutual Aid Agreements, attached hereto, which shall commence on July 1, 2025 and shall terminate on June 30, 2030 unless any Party elects to terminate earlier as specified in the attached Mutual Aid Agreements; and, WHEREAS, the City Council has reviewed the proposed Mutual Aid Agreements attached hereto and believe it is in the best interests of the City to approve and enter into the attached Mutual Aid Agreements.

NOW, THEREFORE, BE IT RESOLVED BY the City Council that:

1. The City Manager is authorized to execute the San Bernardino County Public Works Mutual Aid Agreement (Exhibit A) and the San Bernardino County Flood Control District Mutual Aid Agreement (Exhibit B), on forms that have been approved by the City Attorney.

PASSED, APPROVED AND ADOPTED this 14th day of May, 2025.

Perri Melnick, Mayor
ATTEST:

Erica Stephenson, City Clerk
Item 1.5
Attachment 1

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2025-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 14th day of May, 2025 and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk
Standard Contract Page 1 of 7

THE INFORMATION IN THIS BOX IS NOT A PART OF THE CONTRACT AND IS FOR COUNTY USE ONLY Public Works
Department Contract Representative Johnny D. Gayman, P.E.

Engineering Manager
Telephone Number (909) 387-7997
Contractor City of Big Bear Lake
Contractor Representative Sean Sullivan
Assistant City Manager / Director of
Public Works
Telephone Number (909) 866-5831
Contract Term July 1, 2025 - June 30, 2030
Original Contract Amount Not to exceed $60,000 per project and $100,000 for each party per
fiscal year
Amendment Amount
Total Contract Amount $100,000 annually
Cost Center 6650002000
Grant Number (if applicable)
IT IS HEREBY AGREED AS FOLLOWS:

WHEREAS, City of Big Bear Lake (CITY) has observed that many of its street facilities and related appurtenances within its jurisdictional area need occasional maintenance and repair; and WHEREAS, Streets and Highways Code sections 1685 and 1803 authorize CITY to contract with San Bernardino County (COUNTY) for the maintenance, construction or repair of CITY streets, if the legislative body of CITY determines that it is necessary for the more efficient maintenance, construction, or repair of said streets; and
WHEREAS, COUNTY and CITY are sometimes individually referred to in this Agreement as PARTY and collectively referred to as PARTIES; and
WHEREAS, the legislative body of CITY determines that it is necessary for the more efficient maintenance and repair of its street facilities and related appurtenances within CITY to contract with COUNTY for COUNTY to Contract Number
SAP Number
Item 1.5
Exhibit A
Revised 7/1/24 Page 2 of 7
sometimes perform said work, including emergency work, on CITY street facilities and related appurtenances located within the incorporated area of CITY (hereinafter referred to as "COUNTY CONTRACT WORK”); and WHEREAS, COUNTY CONTRACT WORK will be performed by COUNTY staff and/or COUNTY contractors; and
WHEREAS, COUNTY CONTRACT WORK will not exceed sixty thousand dollars ($60,000) per project and CITY will reimburse COUNTY for all costs incurred by COUNTY in performing such CONTRACT WORK requested by CITY and completed by COUNTY; and
WHEREAS, Streets and Highways Code section 1710 authorizes COUNTY to contract with CITY for the CITY’s maintenance, construction or repair of COUNTY highways; and WHEREAS, COUNTY has determined that it is necessary for the more efficient maintenance and repair of its highway facilities and related appurtenances to contract with CITY for CITY to sometimes perform said work (hereinafter referred to as “CITY CONTRACT WORK”), which includes emergency work, on COUNTY highway facilities and related appurtenances located within CITY’s sphere of influence as defined by the San Bernardino County Local Agency Formation Commission; and
WHEREAS, CITY CONTRACT WORK will be performed by CITY staff and/or CITY contractors; and WHEREAS, CITY CONTRACT WORK will not exceed sixty thousand dollars ($60,000) per project and COUNTY will reimburse CITY for all costs incurred by CITY in carrying-out such CONTRACT WORK requested by COUNTY and completed by CITY; and
WHEREAS, COUNTY and CITY desire to set forth the responsibilities and obligations of each PARTY as they pertain to the work described in this Agreement.

NOW, THEREFORE, IT IS MUTUALLY AGREED as follows:

SECTION I

1.0 For CONTRACT WORK provided to CITY:

COUNTY AGREES TO:

1.1 Schedule the CITY requested CONTRACT WORK upon receipt of a written “Notice to Proceed” from CITY and to provide to CITY a schedule of workdays anticipated for the work for CITY concurrence. COUNTY, through its authorized representative identified in Paragraph 4.5 and in its sole discretion, shall decide whether to approve or disapprove an individual “Notice to Proceed” and provide specific services to CITY.

1.2 Utilize COUNTY’s Department of Public Works labor force and/or contractors in providing services under this Agreement.

1.3 Obtain a no-cost permit from CITY for any COUNTY CONTRACT WORK to be performed within CITY’s right-of-way. COUNTY’s Director of Public Works, or the Director’s designee, shall have the authority to obtain a permit from CITY for COUNTY CONTRACT WORK.

1.4 Upon completion of each individual work assignment, submit to CITY an itemized accounting of actual COUNTY CONTRACT WORK costs incurred by COUNTY and an invoice for such costs.

1.5 COUNTY shall require all contractors and vendors providing COUNTY CONTRACT WORK to have appropriate and adequate insurance coverage for the mutual protection and benefit of the PARTIES.

1.6 Enforce COUNTY’s contractors to comply with all applicable laws and regulations, including Labor Code sections 1720 et seq. and 1770 et seq. that concern the payment of prevailing wages.

When applicable, COUNTY shall fill out and submit to the California Department of Industrial Relations a PWC-100 form.

Revised 7/1/24 Page 3 of 7
CITY AGREES TO:

1.7 Provide COUNTY a written “Notice to Proceed” for any authorized work requested by CITY.

1.8 Provide a no-cost permit to COUNTY for its work within CITY's right-of-way.

1.9 After COUNTY completes each individual COUNTY CONTRACT WORK assignment and submits an itemized accounting of actual COUNTY CONTRACT WORK costs incurred by COUNTY along with an invoice, to reimburse COUNTY for COUNTY CONTRACT WORK costs within sixty (60) calendar days after receipt of invoice.

1.10 Provide a qualified representative who shall have the authority to discuss and attempt to resolve any issues or disputes which may arise concerning the COUNTY CONTRACT WORK with the COUNTY.

1.11 Comply with any applicable California Environmental Quality Act (CEQA) requirements as well as completing the required CEQA documents.

1.12 When applicable, fill out and submit to the California Department of Industrial Relations a PWC100 form.

SECTION II

2.0 For CONTRACT WORK provided to COUNTY:

CITY AGREES TO:

2.1 Schedule the COUNTY requested CONTRACT WORK upon receipt of a written “Notice to Proceed” from the COUNTY and provide to COUNTY a schedule of workdays anticipated for the CONTRACT WORK for COUNTY’s concurrence. CITY, through its authorized representative identified in Paragraph 4.5 and in its sole discretion, shall decide whether to approve or disapprove an individual “Notice to Proceed” and provide specific services to COUNTY.

2.2 Utilize CITY's labor force and/or contractors in providing services under this Agreement.

2.3 Obtain a no-cost permit from COUNTY for any CITY CONTRACT WORK to be performed within COUNTY’s right-of-way. CITY’s Director of Public Works, or the Director’s designee, shall have the authority to obtain a permit from COUNTY for CITY CONTRACT WORK.

2.4 Upon completion of each CITY CONTRACT WORK assignment, submit to COUNTY an itemized accounting of CITY CONTRACT WORK costs incurred by CITY and an invoice for such costs.

2.5 Enforce CITY’s contractors to comply with all applicable laws and regulations, including Labor Code sections 1720 et seq. and 1770 et seq. that concern the payment of prevailing wages.

2.6 Accept all payments from COUNTY via electronic funds transfer (EFT) directly deposited into the CITY’s designated checking or other bank account. CITY shall promptly comply with directions and accurately complete forms provided by COUNTY required to process EFT payments.

2.7 When applicable, CITY shall fill out and submit to the California Department of Industrial Relations a PWC-100 form.

COUNTY AGREES TO:

2.8 Provide CITY a written “Notice to Proceed” for any authorized work requested by COUNTY.

2.9 Provide a no-cost permit to CITY for its work within COUNTY’s right-of-way.

2.10 After CITY completes each individual CITY CONTRACT WORK assignment and submits an itemized accounting of actual CITY CONTRACT WORK costs incurred by CITY along with an invoice, to reimburse CITY for CITY CONTRACT WORK costs within sixty (60) calendar days after receipt of invoice.

2.11 Provide a qualified representative who shall have the authority to discuss and attempt to resolve any issues or disputes which may arise concerning the CITY CONTRACT WORK with the CITY.

2.12 Comply with any applicable CEQA requirements as well as completing the required CEQA documents.

2.13 When applicable, fill out and submit to the California Department of Industrial Relations a PWC100 form. / / /
/ / /
Revised 7/1/24 Page 4 of 7

SECTION III

3.0 IT IS MUTUALLY AGREED:

3.1 The types of CONTRACT WORK shall include, but not be limited to: maintenance or emergency repair of streets/highways, appurtenant fencing, culvert or drainage facilities, grading and application of soil stabilization product on dirt roads, as well as providing heavy equipment for storm debris cleanup, striping, chip sealing, maintenance or emergency paving.

3.2 COUNTY and CITY will accept payment from each other for CONTRACT WORK requested by CITY or COUNTY for up to sixty thousand dollars ($60,000) per project.

3.3 The cost for each CONTRACT WORK project shall not exceed sixty thousand dollars ($60,000).

3.4 The total cost for all work performed pursuant to Section 1.0 shall not exceed one hundred thousand dollars ($100,000) per fiscal year, absent a prior written amendment to this Agreement.

The total cost for all work performed pursuant to Section 2.0 shall not exceed one hundred thousand dollars ($100,000) per fiscal year, absent a prior written amendment to this Agreement.

3.5 CITY or COUNTY is only responsible to provide the CONTRACT WORK of facilities identified in the “Notice to Proceed” from the requesting PARTY (CITY or COUNTY) and agreed to by the non-requesting PARTY (CITY or COUNTY). After completion of CONTRACT WORK on any particular facility, the requesting PARTY (CITY or COUNTY) shall be responsible for all future maintenance and repair work associated with the CONTRACT WORK, unless the non-requesting PARTY (CITY or COUNTY) receives a future request to provide additional CONTRACT WORK under this Agreement, followed by an approval of a written “Notice to Proceed.”

3.6 The PARTIES shall comply with all applicable laws and regulations, including, but not limited to, all applicable Public Contract Code (e.g. bidding requirements), Labor Code (e.g. prevailing wage requirements), Business and Professions Code (e.g. licensing requirements), and Civil Code requirements (e.g. payment bond requirements).

SECTION IV

4.0 IT IS FURTHER UNDERSTOOD AND AGREED:

4.1 The requesting PARTY (CITY or COUNTY) shall prepare and submit to the non-requesting PARTY (CITY or COUNTY) a “Notice to Proceed” that outlines the work requested within the scope and budget limitations of this Agreement. The Notice to Proceed shall include the location (street(s) or highway(s)) the work shall take place on, the scope of the work, the requested schedule, the level of service required (if necessary), and other pertinent terms and details for the project within the scope of this Agreement. The COUNTY Director of Public Works and the CITY Director of Public Works/City Engineer shall have the authority to prepare and submit a “Notice to Proceed,” as well as provide estimates and approve CONTRACT WORK projects up to sixty thousand ($60,000) each. The non-requesting PARTY shall develop cost estimates and project schedules for review by the requesting PARTY using COUNTY/CITY-approved labor and equipment rates that include fringe and overhead for actual employee classifications, equipment rates that will recover the depreciation expenses and the maintenance and repair cost of the equipment used for the proposed work assignment and estimated material costs. If requested, the estimate of cost will be provided to the requesting PARTY prior to the commencement of work. The non-requesting PARTY is under no obligation to perform work tasks and the non-requesting PARTY’s representative identified in Paragraph 4.5 may decline to perform the requested work for any reason or for no reason.

4.2 The Effective Date of this Agreement shall be July 1, 2025. This Agreement shall terminate on June 30, 2030, except with respect to the indemnification obligations contained herein, which shall survive termination of this Agreement.

4.3 Insurance and Indemnification
COUNTY is an authorized self-insured or partially self-insured public entity for purposes of Professional Liability, General Liability, Automobile Liability and Worker's Compensation and warrants that through its respective programs of self-insurance and insurance, it has adequate Revised 7/1/24 Page 5 of 7
coverage or resources to protect against liabilities arising out of performance of the terms, conditions or obligations of this Agreement. CITY is member of the California JPIA, a risk pooling joint powers authority. CITY participates in the JPIA’s joint protection programs for the purpose of general liability, automobile liability, professional liability with coverage of $50 million per occurrence and workers’ compensation coverage at statutory limits and warrants that it has adequate coverage or resources to protect against liabilities arising out of performance of the terms, conditions or obligations of this Agreement.

Neither CITY nor any officer, employee, agent, or volunteer of CITY shall be responsible for any damage or liability arising out of, pertaining to, or relating to any acts or omissions on the part of COUNTY or its contractors under or in connection with any work, authority or jurisdiction delegated to and performed by COUNTY or its contractors under this Agreement. It is also understood and agreed that, pursuant to Government Code section 895.4, COUNTY shall fully indemnify, defend (with counsel approved by CITY) and hold CITY and its officers, employees, agents, and volunteers harmless from any liability imposed for injury (as defined by Government Code section 810.8) arising out of, pertaining to, or relating to any acts or omissions on the part of COUNTY or its contractors under or in connection with any work, authority or jurisdiction delegated to and performed by COUNTY or its contractors under this Agreement.

Neither COUNTY nor any officer, employee, agent or volunteer of COUNTY shall be responsible for any damage or liability arising out of, pertaining to, or relating to any acts or omissions on the part of CITY or its contractors under or in connection with any work, authority or jurisdiction delegated to and performed by CITY or its contractors under this Agreement. It is also understood and agreed that, pursuant to Government Code section 895.4, CITY shall fully indemnify, defend (with counsel approved by COUNTY) and hold COUNTY and its officers, employees, agents, and volunteers harmless from any liability imposed for injury (as defined by Government Code section 810.8) arising out of, pertaining to, or relating to any acts or omissions on the part of CITY or its contractors under or in connection with any work, authority or jurisdiction delegated to and performed by CITY or its contractors under this Agreement.

In the event COUNTY and/or CITY is found to be comparatively at fault for any claim, action, loss or damage which results from their respective obligations under this Agreement, COUNTY and/or CITY shall indemnify the other to the extent of its comparative fault.

CITY and COUNTY agree to waive all rights of subrogation against each other.

4.4 No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by CITY and COUNTY.

4.5 All notices, approvals, consents or other documents required or permitted under this Agreement shall be in writing and, except as otherwise provided herein, shall be effective upon personal delivery or three calendar days after deposit in the United States mail, certified, with first class postage, fully prepaid, addressed as follows:

City of Big Bear Lake
PO Box 10000
39707 Big Bear Blvd
Big Bear Lake, CA 92315
Authorized Representative:

Director of Public Works
San Bernardino County
825 East Third Street
San Bernardino, CA 92415
Authorized Representative:

Director of Public Works

4.6 No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a PARTY shall give the other PARTY any contractual rights by custom, estoppel, or otherwise.

Revised 7/1/24 Page 6 of 7

4.7 This Agreement shall be governed by the laws of the State of California. If a court of competent jurisdiction declares any portion of this Agreement invalid, illegal, or otherwise unenforceable, the remaining provisions shall continue in full force and effect, unless the purpose of this Agreement is frustrated. Any dispute or action to enforce any obligation under this Agreement shall be filed and resolved in the appropriate Superior Court in the County of San Bernardino, California. In the event of litigation arising from this Agreement, each PARTY to the Agreement shall bear its own costs, including attorney’s fees. This provision concerning costs shall not apply to costs or attorney’s fees relative to paragraphs 4.3.

4.8 This Agreement contains the entire Agreement of the PARTIES with respect to subject matter hereof, and supersedes all other prior negotiations, understandings or contracts. This Agreement may only be modified in writing, signed by authorized representatives of both CITY and COUNTY.

4.9 This Agreement may be terminated, with or without cause, by either CITY or COUNTY upon thirty (30) calendar days advance written notice by the party wishing to terminate, provided however, that any such cancellation shall not be effective as to any existing obligations pursuant to any CONTRACT WORK authorized prior to notice of cancellation. In the event of cancellation as provided herein, all CONTRACT WORK costs required to be paid by the PARTIES prior to the effective date of cancellation shall be paid by the PARTIES as provided in this Agreement.

4.10 Except with respect to the indemnification obligations contained herein which shall survive the termination of this Agreement, this Agreement shall commence on July 1, 2025 and shall terminate on June 30, 2030, unless it is terminated early as provided in Paragraph 4.9.

4.11 This Agreement may be signed in counterparts, each of which shall constitute an original.

4.12 The Recitals preceding the terms of this Agreement are incorporated into the terms hereof by this reference and constitute constructive terms of this Agreement.

4.13 Since the PARTIES or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for any or against any PARTY.
[SIGNATURES ON THE FOLLOWING PAGE]
Revised 7/1/24 Page 7 of 7
WITNESS WHEREOF, this Agreement, has been fully executed on behalf of COUNTY and CITY by their duly authorized representatives.

FOR COUNTY USE ONLY
Approved as to Legal Form Reviewed for Contract Compliance Reviewed/Approved by Department Aaron Gest, Deputy County Counsel Andy Silao, P.E. Noel Castillo, Director Date Date Date
SAN BERNARDINO COUNTY City of Big Bear Lake
(Print or type name of corporation, company, contractor, etc.) By
Dawn Rowe, Chair, Board of Supervisors (Authorized signature - sign in blue ink) Dated: Name Erik Sund
SIGNED AND CERTIFIED THAT A COPY OF THIS (Print or type name of person signing contract)

DOCUMENT HAS BEEN DELIVERED TO THE
CHAIRMAN OF THE BOARD Title City Manager
Lynna Monell
Clerk of the Board of Supervisors
San Bernardino County
(Print or Type)
By Dated:

Deputy
Address 39707 Big Bear Blvd, PO Box 10000
Big Bear Lake, CA 92315
Standard Contract Page 1 of 7

THE INFORMATION IN THIS BOX IS NOT A PART OF THE CONTRACT AND IS FOR COUNTY USE ONLY San Bernardino County
Flood Control District
Department Contract Representative Johnny D. Gayman, P.E.

Engineering Manager
Telephone Number (909) 387-7997
Contractor City of Big Bear Lake
Contractor Representative Sean Sullivan
Assistant City Manager / Director of
Public Works
Telephone Number (909) 866-5831
Contract Term July 1, 2025 - June 30, 2030
Original Contract Amount $60,000 per project not to exceed $100,000 for each party per fiscal
year
Amendment Amount
Total Contract Amount $100,000 annually
Cost Center 1920002522
Grant Number (if applicable)
IT IS HEREBY AGREED AS FOLLOWS:

WITNESSETH
WHEREAS, flood control facilities, access roads, and related appurtenances within the jurisdiction of the City of Big Bear Lake (CITY) need occasional maintenance and repair; and WHEREAS, Section 54981 of the California Government Code authorizes the legislative body of any local agency to contract with any other local agency for the performance by the latter of municipal services or functions within the territory of the former; and
WHEREAS, the San Bernardino County Flood Control District Act authorizes the San Bernardino County Flood Control District (DISTRICT) to contract with CITY for the maintenance, construction, or repair of CITY flood control facilities, access roads, and related appurtenances within CITY’s jurisdiction if the CITY’s legislative body Contract Number
SAP Number
Item 1.5
Exhibit B
Revised 7/1/24 Page 2 of 7
determines that it is necessary for the more efficient maintenance and repair of said facilities, access roads, and appurtenances; and
WHEREAS, the CITY’s legislative body finds it necessary for the more efficient maintenance and repair of its flood control facilities, access roads, and related appurtenances to contract with DISTRICT for DISTRICT to sometimes perform said work, including but not limited to EMERGENCY WORK (as defined in the Agreement below), on CITY’s flood control facilities, access roads, and related appurtenances (DISTRICT CONTRACT WORK); and
WHEREAS, DISTRICT CONTRACT WORK will be performed by DISTRICT staff and/or DISTRICT contractors; and
WHEREAS, DISTRICT CONTRACT WORK will not exceed $60,000 per project and CITY will reimburse DISTRICT for all costs incurred by DISTRICT in performing such DISTRICT CONTRACT WORK requested by CITY and completed by DISTRICT; and
WHEREAS, the San Bernardino County Flood Control District Act also authorizes DISTRICT to contract with CITY for CITY to perform maintenance, construction, or repair of DISTRICT flood control facilities, access road, and related appurtenances within CITY’s sphere of influence as defined by the San Bernardino County Local Agency Formation Commission (CITY’s SPHERE); and
WHEREAS, DISTRICT finds it necessary for the more efficient maintenance and repair of its flood control facilities, access roads, and related appurtenances to contract with CITY for CITY to sometimes perform said work, including but not limited to EMERGENCY WORK (as defined in the Agreement below), on DISTRICT’s flood control facilities, access roads, and related appurtenances located within CITY’s SPHERE (CITY CONTRACT WORK); and
WHEREAS, CITY CONTRACT WORK will be performed by CITY staff and/or CITY contractors; and WHEREAS, CITY CONTRACT WORK will not exceed $60,000 per project and DISTRICT will reimburse CITY for all costs incurred by CITY in performing CITY CONTRACT WORK as requested by DISTRICT and completed by CITY; and
WHEREAS, DISTRICT and CITY desire to set forth their respective responsibilities and obligations as they pertain to the work described in this Agreement.

NOW, THEREFORE, DISTRICT AND CITY MUTUALLY AGREE AS FOLLOWS:

SECTION I

1.0 For DISTRICT CONTRACT WORK provided to CITY:

DISTRICT AGREES TO:

1.1 Schedule requested DISTRICT CONTRACT WORK upon receipt of a written “Notice to Proceed” from CITY and to provide to CITY a schedule of work days anticipated for the DISTRICT CONTRACT WORK for CITY’s concurrence. DISTRICT, through its designated, authorized representative identified in Paragraph 3.5.2 and in its sole discretion, shall decide whether to approve or disapprove an individual Notice to Proceed and provide specific services to CITY.

1.2 Utilize DISTRICT’s Department of Public Works labor force or contractors in providing services under this Agreement.

1.3 Obtain a no-cost permit from CITY for any DISTRICT CONTRACT WORK to be performed within CITY’s right-of-way.

Revised 7/1/24 Page 3 of 7

1.4 Upon completion of each individual DISTRICT CONTRACT WORK assignment, submit to CITY an itemized accounting of actual DISTRICT CONTRACT WORK costs incurred by DISTRICT and an invoice for any related costs.

1.5 DISTRICT shall require all contractors and vendors providing DISTRICT CONTRACT WORK to have appropriate and adequate insurance coverage for the mutual protection and benefit of the PARTIES. Except for Workers' Compensation, Errors and Omissions and Professional Liability policies, DISTRICT shall require and ensure that all DISTRICT contractors performing DISTRICT CONTRACT WORK shall have insurance policies that contain endorsements naming the CITY and its officers, employees, agents and volunteers as additional insureds with respect to liabilities arising out of the performance of services hereunder. The additional insured endorsements shall not limit the scope of coverage for the CITY to vicarious liability but shall allow coverage for the CITY to the full extent provided by the policy. Such additional insured coverage shall be at least as broad as Additional Insured (Form B) endorsement form ISO, CG 2010.11 85

1.6 Enforce DISTRICT’s contractors to comply with all applicable laws and regulations, including Labor Code sections 1720 et seq. and 1770 et seq. that concern the payment of prevailing wages CITY AGREES TO:

1.7 Provide DISTRICT a written Notice to Proceed for any authorized work requested by CITY.

1.8 Provide a no-cost permit to DISTRICT for its work within CITY's right-of-way.

1.9 After DISTRICT completes each individual DISTRICT CONTRACT WORK assignment and submits an itemized accounting of actual DISTRICT CONTRACT WORK costs incurred by DISTRICT along with an invoice, to reimburse DISTRICT for DISTRICT CONTRACT WORK costs within sixty (60) days after receipt of invoice.

1.10 Provide a qualified representative who shall have the authority to discuss and attempt to resolve any issues or disputes which may arise concerning the DISTRICT CONTRACT WORK with the DISTRICT.

1.11 Comply with any applicable California Environmental Quality Act (CEQA) requirements as well as completing any required CEQA documents.

SECTION II

2.0 FOR CITY CONTRACT WORK PROVIDED TO DISTRICT:

CITY AGREES TO:

2.1 Schedule the requested CITY CONTRACT WORK upon receipt of a written “Notice to Proceed” from the DISTRICT and provide to DISTRICT a schedule of work days anticipated for the CITY CONTRACT WORK for DISTRICT’s concurrence. CITY, through its designated, authorized representative identified in Paragraph 3.5.2 and in its sole discretion, shall decide whether to approve or disapprove an individual Notice to Proceed and provide specific services to DISTRICT.

2.2 Utilize CITY's labor force or contractors in providing services under this Agreement.

2.3 Obtain a no-cost permit from DISTRICT for any CITY CONTRACT WORK within DISTRICT’s right-of-way.

2.4 Upon completion of each CITY CONTRACT WORK assignment, submit to DISTRICT an itemized accounting of CITY CONTRACT WORK costs incurred by CITY and an invoice for any related costs.

Revised 7/1/24 Page 4 of 7

2.5 CITY shall require all contractors and vendors providing CITY CONTRACT WORK to have appropriate and adequate insurance coverage for the mutual protection and benefit of the PARTIES. Except for Workers' Compensation, Errors and Omissions and Professional Liability policies, CITY shall require and ensure that all CITY contractors performing CITY CONTRACT WORK shall have insurance policies that contain endorsements naming the COUNTY and its officers, employees, agents and volunteers as additional insureds with respect to liabilities arising out of the performance of services hereunder. The additional insured endorsements shall not limit the scope of coverage for the COUNTY to vicarious liability but shall allow coverage for the COUNTY to the full extent provided by the policy.

Such additional insured coverage shall be at least as broad as Additional Insured (Form B) endorsement form ISO, CG 2010.11 85.

2.6 Enforce CITY’s contractors to comply with all applicable laws and regulations, including Labor Code sections 1720 et seq. and 1770 et seq. that concern the payment of prevailing wages.

DISTRICT AGREES TO:

2.7 Provide CITY a written Notice to Proceed for any authorized work requested by DISTRICT.

2.8 Provide a no-cost permit to CITY for its work within DISTRICT’s right-of-way.

2.9 After CITY completes each individual CITY CONTRACT WORK assignment and submits an itemized accounting of actual CITY CONTRACT WORK costs incurred by CITY, along with an invoice, to reimburse CITY for CITY CONTRACT WORK costs within sixty (60) days after receipt of invoice.

2.10 Provide a qualified representative who shall have the authority to discuss and attempt to resolve any issues or disputes which may arise concerning the CITY CONTRACT WORK with the CITY.

2.11 Comply with any applicable CEQA requirements as well as completing any required CEQA documents.

SECTION III

3.0 IT IS MUTUALLY AGREED:

3.1 DISTRICT CONTRACT WORK and CITY CONTRACT WORK may include, but shall not be limited to: maintenance or emergency repair of flood control facilities, access road, and related appurtenances, as well as providing heavy equipment for storm debris cleanup, repair of fencing, minor basin excavation and facility repair, culvert repair, and miscellaneous drainage repairs.

3.2 The cost of any individual project performed as DISTRICT CONTRACT WORK or CITY CONTRACT WORK shall not exceed sixty thousand dollars ($60,000).

3.3 The total cost for all work performed pursuant to Section 1.0 shall not exceed one hundred thousand dollars ($100,000) per fiscal year, absent a prior written amendment to this Agreement.

The total cost for all work performed pursuant to Section 2.0 shall not exceed one hundred thousand dollars ($100,000) per fiscal year, absent a prior written amendment to this Agreement.

3.4 CITY or DISTRICT is only responsible to provide the CONTRACT WORK of facilities identified in the Notice to Proceed from the requesting party (CITY or DISTRICT) and agreed to by the party performing the work (CITY or DISTRICT). After completion of CONTRACT WORK on any particular facility, the requesting party (CITY or DISTRICT) shall be responsible for all future maintenance and repair work, unless the party performing the work (CITY or DISTRICT) receives a future request to provide additional CONTRACT WORK under this Agreement, followed by an approval of a written Notice to Proceed.

Revised 7/1/24 Page 5 of 7

3.5 The requesting party (CITY or DISTRICT) shall prepare and submit to the party performing the work (CITY or DISTRICT) a Notice to Proceed that outlines the work requested within the scope and budget limitations of this Agreement.

3.5.1 The Notice to Proceed shall include the location of such work (i.e., the flood control facility or facilities and/or or access road(s)), the scope of the work, the requested schedule, the level of service required (if necessary), and other pertinent terms and details for the project within the scope of this Agreement.

3.5.2 The DISTRICT Chief Flood Control Engineer and the CITY Director of Public Works/City Engineer shall each have the authority to provide estimates and approve CONTRACT WORK projects up to $60,000 per project, subject to the overall annual maximum amount of $100,000 per party specified in Section 3.3, above.

3.5.3 The party requested to perform the work shall provide cost estimates and project schedules for review by the requesting party using Board of Supervisors (BOARD)/ City Council (COUNCIL) approved labor and equipment rates that include fringe and overhead for actual employee classifications, Department equipment rates that will recover the depreciation expenses and the maintenance and repair cost of the equipment used for the proposed work assignment and estimated material costs. If requested, the estimate of cost will be provided to the requesting party prior to the commencement of work.

3.5.4 Neither party is required to perform work tasks under this Agreement and each party’s representative identified in Paragraph 3.5.2 may decline to perform the requested work in his or her sole discretion.

4.0 IT IS FURTHER UNDERSTOOD AND AGREED:

4.1 The Effective Date of this Agreement shall be July 1, 2025.

4.2 This Agreement shall terminate on June 30, 2030, except with respect to the indemnification obligations contained herein, which shall survive termination of this Agreement.

4.3 Insurance and Indemnification

4.3.1 DISTRICT and CITY are authorized self-insured or partially self-insured public entities for purposes of Professional Liability, General Liability, Automobile Liability and Worker's Compensation and warrant that through their respective programs of self-insurance and insurance, they have adequate coverage or resources to protect against liabilities arising out of performance of the terms, conditions or obligations of this Agreement.

4.3.2 Neither CITY nor any officer or employee of CITY shall be responsible for any damage or liability occurring by reason of any acts or omissions on the part of DISTRICT or its contractors under or in connection with any work, authority, or jurisdiction delegated to or determined to be the responsibility of DISTRICT under this Agreement. It is also understood and agreed that, pursuant to Government Code, Section 895.4, DISTRICT shall fully indemnify, defend and hold CITY harmless from any liability imposed for injury (as defined by Government Code section 810.8) occurring by reason of any acts or omissions on the part of DISTRICT or its contractors under or in connection with any work, authority or jurisdiction delegated to or determined to be the responsibility of DISTRICT under this Agreement.

4.3.3 Neither DISTRICT nor any officer or employee of DISTRICT shall be responsible for any damage or liability occurring by reason of any acts or omissions on the part of CITY or its contractors under or in connection with any work, authority or jurisdiction delegated to or determined to be the responsibility of CITY under this Agreement. It is also understood and agreed that, pursuant to Government Code, Section 895.4, CITY shall fully indemnify, Revised 7/1/24 Page 6 of 7
defend and hold DISTRICT harmless from any liability imposed for injury (as defined by Government Code section 810.8) occurring by reason of any acts or omissions on the part of CITY or its contractors under or in connection with any work, authority or jurisdiction delegated to or determined to be the responsibility of CITY under this Agreement.

4.3.4 In the event DISTRICT and/or CITY is found to be comparatively at fault for any claim, action, loss or damage which results from their respective obligations under this Agreement, DISTRICT and/or CITY shall indemnify the other to the extent of its comparative fault.

4.3.5 CITY and DISTRICT agree to waive all rights of subrogation against each other.

4.4 All notices, approvals, consents or other documents required or permitted under this Agreement shall be in writing and, except as otherwise provided herein, shall be effective upon personal delivery or three days after deposit in the United States mail, certified, with first class postage, fully prepaid, addressed as follows:

City of Big Bear Lake
PO Box 10000
39707 Big Bear Blvd
Big Bear Lake, CA 92315
Attn: City Engineer

4.5 No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a party shall give the other party any contractual rights by custom, estoppel, or otherwise.

4.6 This Agreement shall be governed by the laws of the State of California. If a court of competent jurisdiction declares any portion of this Agreement invalid, illegal, or otherwise unenforceable, the remaining provisions shall continue in full force and effect, unless the purposes of this Agreement are frustrated. Any dispute or action to enforce any obligation under this Agreement shall be filed and resolved in the appropriate Superior Court in the County of San Bernardino, California. In the event of litigation arising from this Agreement, each party to the Agreement shall bear its own costs, including attorney’s fees. This provision concerning costs shall not apply to costs or attorney’s fees relative to Paragraph 4.3.

4.7 This Agreement contains the entire Agreement of the Parties with respect to subject matter hereof, and supersedes all other prior negotiations, understandings or contracts. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by CITY and DISTRICT.

4.8 This Agreement may be terminated, with or without cause, by either CITY or DISTRICT upon thirty (30) days advance written notice by the party wishing to terminate, provided however, that any such cancellation shall not be effective as to any existing obligations pursuant to any CONTRACT WORK authorized prior to notice of cancellation. In the event of cancellation as provided herein, all CONTRACT WORK costs incurred and required to be paid by either of the Parties prior to the effective date of cancellation shall be paid by the Parties in the same proportion to their contribution for the CONTRACT WORK.

4.9 This Agreement may be signed in counterparts, each of which shall constitute an original.

4.10 This Agreement shall inure to the benefit of and to be binding upon the successors and assigns both Parties.

San Bernardino County Flood Control District
825 E. 3rd Street
San Bernardino, CA 92415-0835
Attn: Chief Flood Control Engineer
Revised 7/1/24 Page 7 of 7
WITNESS WHEREOF, this Agreement, has been fully executed on behalf of DISTRICT and CITY by their duly authorized representatives.

FOR COUNTY USE ONLY
Approved as to Legal Form Reviewed for Contract Compliance Reviewed/Approved by District Sophie A. Curtis, Deputy County Counsel Andy Silao, P.E. Noel Castillo, Chief Flood Control Engineer Date Date Date

SAN BERNARDINO COUNTY FLOOD CONTROL
DISTRICT City of Big Bear Lake
(Print or type name of corporation, company, contractor, etc.) By
Dawn Rowe, Chair, Board of Supervisors (Authorized signature - sign in blue ink) Dated: Name Eric Sund
SIGNED AND CERTIFIED THAT A COPY OF THIS (Print or type name of person signing contract)

DOCUMENT HAS BEEN DELIVERED TO THE
CHAIRMAN OF THE BOARD Title City Manager
Lynna Monell
Clerk of the Board of Supervisors
(Print or Type)
By Dated:

Deputy
Address 39707 Big Bear Blvd, PO Box 10000
Big Bear Lake, CA 92315

MEETING
DATE: May 14, 2025
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Nicholas Haecker, Deputy Public Works Director
SUBJECT: Authorize a Professional Services Agreement for the Tour de Big Bear Traffic Control Services

BACKGROUND & DISCUSSION
The Tour de Big Bear is an annual bicycle ride event that is held the first weekend in August and draws more than 2,000 participating cyclists in addition to spectators and other visitors. For 2025, the Tour de Big Bear is scheduled for Saturday, August 2. The Tour de Big Bear is defined, pursuant to the City’s Community Events Grant Policy, as a City Sponsored Signature Event which is an event that has previously demonstrated their significant economic benefit to the Community resulting from their documented large attendance and their contribution to multiple night bookings within the Big Bear Valley. As such, the City’s contribution toward City Signature Events is not defined by the policy but is revisited annually.

Historically, the City’s contribution to Tour de Big Bear has been in-kind services and associated costs valued at approximately $50,000 annually, with the primary focus on event traffic control, and the related costs of Caltrans permits and Sheriff/CHP personnel. Over the years, the traffic control efforts required considerable staff time, resources, and effort so in 2023, staff sought the support of a professional traffic control provider through an RFP. Statewide Traffic Safety and Signs, Inc. DBA AWP Safety (AWP Safety) was the sole respondent and was awarded an agreement to provide the traffic control services beginning in 2023. In 2024, staff recommended a subsequent agreement with the contractor for that year’s Tour de Big Bear event based upon their satisfactory performance and modest inflationary cost adjustment. Staff is again recommending an agreement with AWP Safety to provide traffic control services for the 2025 Tour de Big Bear.

The scope of work for AWP Safety includes working closely with City staff and the Tour de Big Bear organizers to finalize the course route and plan for the event. The contractor provides all labor, materials, and equipment to implement the traffic control plan for the event. As they have now served this event for multiple years, the contractor fully understands the assignment and has demonstrated the appropriate expertise in performance related to this event. This support, as provided by AWP Safety, has drastically reduced the required Public Works staffing for the event both on the day of as well as in the days and weeks leading up to the event. This model has allowed the event to continue to operate as it has while allowing Public Works to focus their efforts on the typical maintenance and project items that are a part of the staff’s summer focus. AWP Safety has proposed to perform the same scope of services that they have for the past two (2) events for a total cost of $43,680, which represents an increase of 4% from last year’s pricing. The proposal is Item 1.6
for the same course layout and routing as in prior years; however, this year’s routing is not finalized due in part to the forthcoming construction of the roundabout at Stanfield Cutoff and Northshore Drive (SR-38). City staff is coordinating closely with Caltrans to determine if the construction activity will disrupt the proposed routing. Should the routing need to be altered, the contractor may need to alter their proposal. As such, staff is recommending a contingency amount of $4,300 (approximately 10%) be added to the contract to address any changes in the traffic control implementation that may be required by Caltrans.

In addition to coordinating the traffic control support agreement, City Staff will continue to coordinate the Caltrans encroachment permit approval process, and coordinate the deployment of necessary resources from the Sheriff’s Department and the California Highway Patrol to provide additional traffic management support. The costs associated with these additional support services are anticipated to be approximately $10,500.

For the 2024 event, the City anticipated expenditures of $50,000 and the actual costs were $51,782.

During the budget adoption process for the FY 2024-25 Budget, the City Council directed staff to pare down the financial support of the Tour de Big Bear beginning in 2025 by 25%. In response to this request, the City’s financial support of this event will be capped at $37,500 based upon the previous budget of $50,000. Staff has provided a financial overview of the City’s contribution to the Tour de Big Bear and indicated that the event organizers will be responsible for all event costs above $37,500. The event organizers have acknowledged and committed to the expenses as outlined within this report.

FISCAL IMPACT
Financial support provided to Tour de Big Bear in the amount of $37,500 is included in the proposed Fiscal Year 2025-26 Annual Operating Budget within the Management Services section.

The total contract award to Statewide Traffic Safety and Signs, Inc. DBA AWP Safety will be $47,980, which is inclusive of a $4,300 contingency amount should the route need to be altered.

Costs associated with this contract and other support provided to Tour de Big Bear in excess of the $37,500 budget will be reimbursed by the event organizer.

ENVIRONMENTAL CONSIDERATIONS
Under Section 15378 of the California Environmental Quality Act (CEQA) Guidelines, this is not project, and, therefore, no environmental review is required.

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priority No. 5 to “protect and preserve the quality of life for residents and businesses”.

RECOMMEND ACTION
It is recommended that the City Council adopt a Resolution Authorizing a Professional Services Agreement with Statewide Traffic Safety and Signs, Inc. DBA AWP Safety for Traffic Control Services in Support of the 2025 Tour de Big Bear Event.

ATTACHMENTS

1. Resolution No. 2025-XX

2. Proposal from Statewide Traffic Safety and Signs, Inc. DBA AWP Safety RESOLUTION NO. 2025-XX

RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES

AGREEMENT WITH STATEWIDE TRAFFIC SAFETY AND SIGNS,
INC. DBA AWP SAFETY FOR TRAFFIC CONTROL SERVICES IN
SUPPORT OF THE 2025 TOUR DE BIG BEAR EVENT
WHEREAS, the Tour de Big Bear is an annual bicycle ride event that is held the first weekend in August and draws more than 2,000 participating cyclists in addition to spectators and other visitors; and,
WHEREAS, the Tour de Big Bear is defined, pursuant to the City’s Community Events Grant Policy, as a City Sponsored Signature Event which is an event that has previously demonstrated their significant economic benefit to the Community resulting from their documented large attendance and their contribution to multiple night bookings within the Big Bear Valley; and, WHEREAS, , the City’s contribution toward City Signature Events is not defined by the policy but is revisited annually; and,
WHEREAS, the City’s contribution to Tour de Big Bear, historically, has been in-kind services and associated costs valued at approximately $50,000, with the primary focus on event traffic control, and the related costs of Caltrans permits and Sheriff/CHP personnel; and, WHEREAS, given the extensive impact on Public Works operations to provide for the traffic control support, in 2023, staff solicited proposals for professional traffic control services and received a proposal from Statewide Traffic Safety and Signs, Inc. DBA AWP Safety to provide those services; and,
WHEREAS, utilizing the support of a contractor was successful in that the event went off as intended and it reduced the reliance on Public Works staff both on the day of the event and in the weeks leading up to the event; and,
WHEREAS, based upon the demonstrated benefit of this model, AWP Safety was contracted to provide traffic control support for the event, again, in 2024 and have submitted a new proposal for the 2025 event in the amount of $43,680; and,
WHEREAS, staff is working closely with Caltrans to finalize the route for this year’s event, which may be impacted by the forthcoming construction of a roundabout at Stanfield Cutoff and Northshore Drive (SR-38) and, as such, staff is requesting a contingency amount of $4,300 to cover the cost of any route modifications that may be required by Caltrans; and, WHEREAS, the 2024 event had a total budget of $50,000 and total costs of $51,782 inclusive of traffic control support as well as additional law enforcement support related to traffic management; and,
WHEREAS, during the budget adoption process for the Fiscal Year 2024-25 Budget, the City Council directed staff to reduce our financial support for the 2025 Tour de Big Bear by 25%, Item 1.6
Attachment 1
meaning that the City’s support for the 2025 Tour de Big Bear would be capped at $37,500; and, WHEREAS, staff has reviewed the costs associated with the event organizers and outlined the limits of the City’s contribution and the event organizers have agreed to bare the costs associated with the event that are above $37,500; and,
WHEREAS, funding to support this event is included in the proposed Fiscal Year 2025-26 Annual Budget.

NOW, THEREFORE, BE IT RESOLVED by the City Council that:

1. A Professional Services Agreement is approved with Statewide Traffic Safety & Signs, Inc. DBA AWP Safety for traffic control services in support of the 2025 Tour de Big Bear event in an amount not to exceed $47,980, inclusive of a contingency amount of $4,300, and the City Manager is authorized to execute the contract in a form approved by the City Attorney.

PASSED, APPROVED AND ADOPTED this 14th day of May, 2025.

Perri Melnick, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2025-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 14th day of May, 2025 and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk
Item 1.6
Attachment 2

MEETING
DATE: May 14, 2025
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Katya Meyer, Project Manager
SUBJECT: Authorize an Amendment to the Waste Disposal Agreement with the County of San Bernardino

BACKGROUND & DISCUSSION
In 1998, the City of Big Bear Lake and fourteen (14) other cities within San Bernardino County entered into a Waste Disposal Agreement (WDA) with the County’s Department of Public Works – Solid Waste Management Division. The Solid Waste Management Division operates the County’s Waste Delivery System, which includes the necessary infrastructure for the disposal of solid waste including transfer stations and landfills. The Cities party to this agreement direct the disposal of their solid waste to the County’s system for a set price per ton that is established within the agreement.

The original agreement was established in August of 1998 with a fifteen (15) year term to expire in 2013. The agreement has been amended several times related to the adjustments of various terms and to extend the expiration date. The agreement was most recently amended in 2022, with Amendment No. 8, to establish an annual solid waste tonnage rate of $40.75 and further stipulates that at no time shall the Waste Disposal Agreement rate exceed 85% of the County approved general public gate rate to access disposal facilities. The WDA does not presently include a provision for acceptance of green/organics waste.

The City has contracted with Big Bear Disposal (BBD) for solid waste collection and hauling services within the City since 1991. Pursuant to the WDA, BBD hauls all solid waste collected within the City to the transfer station located near Baldwin Lake. BBD is assessed a fee pursuant to the rate set in the WDA and the County manages the disposal of the solid waste from that point.

The costs associated with the disposal of solid waste are included in the costs of BBD’s contract and are covered in the City’s payment to BBD for these services.

In 2022 Senate Bill 1383 went into effect, with the primary purpose of statewide methane greenhouse gas reduction targets to reduce organic waste disposal. As part of the regulations, California jurisdictions are required to divert organic/green waste from landfills and direct the disposal of organic material to appropriate collection facilities. Presently, BBD disposes of organic waste at the Victor Valley Materials Recovery Facility in Victorville, CA as well as at the County Transfer Station. The transfer station that is located in the Bear Valley has the capacity and ability to accept green waste for disposal, in accordance with SB 1383, however, there is not a stipulated price for the disposal of organic waste included in the WDA.

Item 1.7
The proposed Amendment No. 9 to the WDA establishes a rate for the disposal of organic waste through the County’s Waste Delivery System. The rate will be set at $100 per ton, effective July 1, 2025, and will allow for annual rate increases consistent with the other elements of the WDA.

The WDA includes terms and a calculation formula for annual rate adjustments, which are based upon the Producer Price Index and Employment Cost Index, both generated by the US Department of Labor statistics. The current Waste Disposal Agreement with San Bernardino County, as amended, is effective through June 30, 2026.

The approval of the proposed Amendment No. 9 will provide Big Bear Disposal with options for the disposal of organic waste that is generated in Big Bear Lake. The costs associated with waste disposal are borne by Big Bear Disposal pursuant to their franchise agreement and this rate structure will have no effect on the customer rates for solid waste services.

FISCAL IMPACT
These costs are included within the solid waste services rates paid through the City pass through to Big Bear Disposal, which is collected on the annual property tax roll.

ENVIRONMENTAL CONSIDERATIONS
None requiring review pursuant to the California Environmental Quality Act (CEQA).

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priority No. 1 as it “supports and invests in sustainable infrastructure projects and programs”.

RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Authorizing Amendment No. 9 to the Waste Disposal Agreement with the County of San Bernardino.

ATTACHMENT

1. Resolution No. 2025-XX
 Exhibit A - Amendment No. 9 to the WDA with the County of San Bernardino RESOLUTION NO. 2025-XX
RESOLUTION AUTHORIZING AMENDMENT NO.9 TO THE WASTE

DISPOSAL AGREEMENT WITH THE COUNTY OF SAN BERNARDINO
WHEREAS, the City of Big Bear Lake and fourteen (14) other cities within San Bernardino County entered into a Waste Disposal Agreement with the County’s Department of Public Works – Solid Waste Management Division; and,
WHEREAS, the Solid Waste Management Division operates the County’s Waste Delivery System, which includes the necessary infrastructure for the disposal of solid waste such as transfer stations and landfills; and,
WHEREAS, the Waste Disposal Agreement was most recently amended in 2022, with Amendment No. 8, to cap the annual solid waste tonnage rate to not exceed 85% of the County approved general public gate rate to access disposal facilities; and, WHEREAS, the current Waste Disposal Agreement, or the associated Amendments, does not have a rate for the acceptance of organics/green waste; and, WHEREAS, pursuant to SB 1383, organic / green waste must be diverted to an appropriate collection facility, which, as outlined in the proposed Amendment No. 9, San Bernardino County is willing and able to accept that material in accordance with the fees and conditions included within the Waste Disposal Agreement; and,
WHEREAS, the proposed amendment allows for the disposal of organic/green waste generated in Big Bear Lake at the County Transfer Station for the rate of $100 per ton effective July 1, 2025; and,
WHEREAS, the City Council has reviewed the proposed Amendment No. 9 to the Waste Disposal Agreement, attached hereto (Exhibit A) and believe it is in the best interests of the City to approve and enter into the attached Amendment;
NOW, THEREFORE, BE IT RESOLVED BY the City Council that:

1. The City Manager is authorized to execute Amendment No. 9 to the Waste Disposal Agreement with San Bernardino County in a form approved by the City Attorney.

Item 1.7
Attachment 1
PASSED, APPROVED AND ADOPTED this 14th day of May, 2025.

Perri Melnick, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2025-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 14th day of May, 2025 and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk
AMENDMENT NO. 9 TO THE
WASTE DISPOSAL AGREEMENT NO. 98-744
This Amendment No. 9 (“Amendment No. 9”) is entered into on June 10, 2025, by and between the City of Big Bear Lake (“City”) and San Bernardino County (“County”) with reference to that certain Waste Disposal Agreement No. 98-744 entered into on August 25, 1998 by and between the City and the County (“WDA”). The City and the County are hereinafter individually referred to as “Party” and collectively as “Parties.” Recitals
A. The Parties have previously entered into the following amendments to the WDA. Amendment No. 1 to the WDA was to implement the “Article 19 Solid Waste” component of the County’s waste management system and define the City’s share of that revenue. Amendment No. 2 was to increase the annual maximum limits of “Article 19 Solid Waste” in the County landfill system. Amendment No. 3 allowed the County to charge the fee of $10.00 per ton (prorated) for identified controllable waste of the City (e.g., roll off container trucks and other County/City vehicles such as pickups and dump trucks) and have such waste subject to being processed in the recycling program. Amendment No. 4 allowed the County to calculate the annual cost of living adjustment earlier in the calendar year. Amendment No. 5 extended the end date of the WDA to June 30, 2016. Amendment No. 6 extended the term of the WDA to June 30, 2021, applied an annual fixed WDA renewal discount adjustment of $0.82 per ton for the term of the WDA, and allowed the County to enter into agreements to accept in-County waste from non-WDA users of the Disposal System at a rate lower than the WDA Contract Rate in exchange for sharing the net revenue generated from those agreements. Amendment No. 7 reset the WDA Contract Rate and extended the term for five (5) years to June 30, 2026. Amendment No. 8 capped the WDA Contract Rate in order to maintain a 15% buffer between the WDA Contract Rate and the County’s posted gate rate.

B. This Amendment No. 9 is intended to allow the City to divert and deliver green waste/organics to the Big Bear Transfer Station.

NOW THEREFORE, in consideration of the foregoing recitals and the following covenants and promises, the Parties agree as follows:

1. Amended Section 3.6. COUNTY PROVISION OF THE WASTE DIVERSION SERVICES shall be amended by adding the following:
(E) Green Waste/Organic Diversion. The City of Big Bear Lake may divert its green waste/organics to the Big Bear Transfer Station at the current rate of $100.00 per ton. Such rate shall be adjusted annually by CPI, beginning July 1, 2025.

1. Calculation of Annual Adjustment. The Green Waste/Organics Fee shall be adjusted annually and such adjusted rate will be effective July 1st of each year, beginning July 1, 2025. The annual adjustment shall be according to the following procedure:

Obtain the Consumer Price Index for Los Angeles-Long Beach-Anaheim, CA (“CPI”) (Series ID CUURS49ASA0 – Not Seasonally Adjusted, All Items, Base Period: 1982- 84=100) as published by the Bureau of Labor Statistics (“BLS”), U.S. Department of Labor, and calculate the year-to-year percentage change for the 12-month period April to April. Should this index no longer be published by the BLS, then the BLS replacement index shall be used. If no replacement index is published, then the Parties shall meet and agree upon a replacement index. The rate shall be increased annually by any positive change in the CPI and effective each July 1, beginning July 1, 2025 and through the end of the Contract term and any extensions thereof. The rate will not change if the annual change in the CPI-U index for the preceding 12-month period April to April is zero or negative. If the annual change in the CPI-U index for the preceding 12-month period April to April is negative, all Parties agree that the negative change in the CPI-U index will be used in the subsequent year’s calculation of the net annual change in the CPI-U index.

Item 1.7
Exhibit A
In no case will the current adjusted base rate ever be decreased. For example, if the annual change in the CPI-U index for the preceding 12-month period April to April is negative two percent (-2%), then the rate will remain the same effective that July 1. The following year, if the annual change in the CPI-U index for the preceding 12-month period April to April is positive three percent (3%), then the rate effective that July 1 will increase by the net 1%.

CPI-U (new) – CPI-U (old)
CPI-U (old)

2. Effective Date. This Amendment No. 9 shall be effective July 1, 2025 and will remain effective for the term of the WDA agreement and any term extensions.

3. Execution of Amendment No. 9. This Amendment No. 9 may be executed in any number of counterparts, each of which so executed shall be deemed to be an original, and such counterparts shall together constitute one and the same Amendment No.9. The Parties shall be entitled to sign and transmit an electronic signature of this Amendment No. 9 (whether by facsimile, PDF or other email transmission), which signature shall be binding on the Party whose name is contained therein. Each Party providing an electronic signature agrees to promptly execute and deliver to the other Party an original signed Amendment No. 9 upon request.

4. Reaffirmation of Prior Terms and Provisions. Except as modified in this Amendment No. 9 (or in any prior Amendment(s)) all other terms and conditions of the WDA, as previously amended, shall remain in full force and effect.
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IN WITNESS WHEREOF, the Parties have caused this Amendment No. 9 to be executed by their duly authorized officers or representatives as of the day and year first above written.

SAN BERNARDINO COUNTY City of Big Bear Lake
(Print or type name of corporation, company, contractor, etc.)
By
Dawn Rowe, Chair, Board of Supervisors (Authorized signature - sign in blue ink) Dated: Name

SIGNED AND CERTIFIED THAT A COPY OF THIS
(Print or type name of person signing
contract)

DOCUMENT HAS BEEN DELIVERED TO THE
CHAIRMAN OF THE BOARD Title
Lynna Monell
Clerk of the Board of Supervisors
of San Bernardino County
(Print or Type)
By Dated:

Deputy
Address
39707 Big Bear Blvd., P.O. Box
10000
Big Bear Lake, CA 92315

MEETING
DATE: May 14, 2025
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Miguel Cabanas, PE, PLS Engineering Manager
SUBJECT: Authorize Installation of a Stop Sign for Santa Clara Boulevard at the Intersection of Fox Farm Road

BACKGROUND & DISCUSSION
Fox Farm Road is identified as a collector roadway within the City’s General Plan Circulation Element. Fox Farm runs from Garstin Drive on its west end, across Big Bear Boulevard, and to the easterly City limit. Fox Farm Road, from Big Bear Blvd to the east serves primarily residential neighborhoods. The posted speed limit is 30 MPH from Big Bear Blvd to Crystal Lake Drive and 35 MPH from Crystal Lake Drive to the easterly City limit. There are existing stop controls for Fox Farm Road at the intersections of Scandia Road, Silver Pick Road, Crater Lake Road and Crystal Lake Road.

Fox Farm Road and Santa Clara Blvd intersect at a T-intersection. Currently, the intersection is served by a YIELD sign on the minor-street approach (Santa Clara Blvd). In April 2025, City staff received requests from residents in the area to consider the installation of a STOP sign on the minor-street approach in lieu of the existing YIELD sign. The concerns cited by residents include site distance for vehicles turning from Santa Clara Boulevard to Fox Farm Road, in either direction, and that because there is a YIELD sign, vehicles on Santa Clara do not come to a full stop at the intersection.

The installation of STOP signs and pavement markings is subject to guidelines established by the 2014 California Manual on Uniform Traffic Control Devices (CAMUTCD), Section 2B.06. The City of Big Bear Lake Engineering Division used these guidelines in conjunction with engineering judgement to determine the following:

Per Caltrans Highway Design Manual, the required “stopping sight distance” is 200 feet for a roadway with a design speed of 30 MPH. The existing “stopping sight distance” is approximately 125 feet due to the presence of mature pine trees on the south side of Fox Farm Road. The existing stopping sight distance is deficient by approximately 75 feet.

The CAMUTCD states that a STOP sign on the minor-street approach should be considered if engineering judgement indicates that: “a restricted view exists that requires road users to stop in order to adequately observe conflicting traffic on the through street or highway”.

Item 1.8
Based on the findings above and in accordance with the CAMUTCD guidelines, Section 2B.06(B), the requested STOP sign meets the necessary warrants.

Should the City Council approve the installation of the STOP this evening, Public Works will schedule the installation for within four (4) weeks. Prior to the installation of the sign, temporary signage will be placed in the area to advise of a forthcoming traffic pattern change. Once the STOP sign isinstalled, there will be visibility flags placed on the post and the warning signage will remain in place temporarily to create awareness of the traffic changes.

FISCAL IMPACT
The costs associated with this proposal, including the engineering review and the installation of the STOP sign, are available within the adopted Fiscal Year 2024-25 Annual Budget.

ENVIRONMENTAL CONSIDERATIONS
This action is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301.c as a minor alteration of existing streets and highways without an expansion of use.

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priorities Nos. 1 and 5 as it “supports and invests in sustainable infrastructure projects and programs consistent with the needs of our community” and it contributes to “preserve and protect the quality of life for the residents and businesses”.

RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Authorizing the Installation of a STOP Sign on the Minor-Street Approach of the Intersection of Fox Farm Road and Santa Clara Boulevard; and Finding the Project Categorically Exempt from the California Environmental Quality Act (CEQA).

ATTACHMENTS

1. Resolution No. 2025-XX

2. Existing Conditions – Maps and Images

3. Notice of Exemption
RESOLUTION NO. 2025-XX

RESOLUTION AUTHORIZING THE INSTALLATION OF A STOP SIGN ON THE

MINOR-STREET APPROACH OF THE INTERSECTION OF FOX FARM ROAD AND

SANTA CLARA BOULEVARD AND FINDING THE PROJECT CATEGORICALLY

EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) WHEREAS, Fox Farm Road is identified as a collector roadway within the City’s General Plan Circulation Element and it has a posted speed limit of 30 MPH and 35 MPH and serves a primarily residential neighborhood between Big Bear Boulevard and the easterly City Limit; and, WHEREAS, in April 2025, staff received a request from residents in the area to consider the placement of stop controls on Santa Clara Blvd at Fox Farm Road based upon concerns associated with vehicle speeds as well as the lack of visibility and site distance for vehicles turning from Santa Clara Blvd onto Fox Farm Road in either direction; and, WHEREAS, the placement of STOP signs is subject to guidelines established by the California Manual on Uniform Traffic Control Devices (CAMUTCD) and require the review of an engineer, and , as such, staff prepared the necessary analysis related to this intersection; and, WHEREAS, staff collected data, including vehicle counts and speed surveys, assessed the location, and reviewed the data compared to the established guidelines within the CAMUTCD; and,
WHEREAS, the findings from the review of this location found that this request for stop controls satisfies the CAMUTCD guidelines for stop controls including, Restricted Visibility; and, WHEREAS, based upon these findings, staff recommends the installation of the requested STOP sign on Santa Clara Blvd at the intersection with Fox Farm Road; and, WHEREAS, this installation is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301.c of the CEQA implementation guidelines as minor alterations of existing streets and highways with no expansion of use.

NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Big Bear Lake that:

1. Staff is authorized to proceed with the installation of a STOP sign on Santa Clara Blvd at Fox Farm Road.

2. This project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301.c of the CEQA implementation guidelines as minor alterations of existing streets and highways with no expansion of use.

Item 1.8
Attachment 1
PASSED, APPROVED AND ADOPTED this 14th day of May, 2025.

Perri Melnick, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2025-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 14th day of May, 2025 and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk
Attachment 2
Existing Conditions – Fox Farm Road at Santa Clara Blvd Vicinity Map Item 1.8
Attachment 2

PICTURE SUMMARY: EXISTING CONDITIONS
Photo 1 - Santa Clara Blvd – Looking north from the intersection with Fox Farm Road Photo 2 - Fox Farm Road – Looking West
Photo 3 - Fox Farm Road – Looking East

NOTICE OF EXEMPTION
TO: Clerk of the Board of Supervisors FROM: Engineering Division County of San Bernardino City of Big Bear Lake
385 N. Arrowhead Avenue, 2nd Floor P. O. Box 10000
San Bernardino, CA 92415-0130 Big Bear Lake, CA 92315-8900 Project Title:

Installation of STOP Sign on Santa Clara Blvd at the intersection of Fox Farm Rd and Santa Clara Blvd.

Project Location - Specific:

Santa Clara Blvd at the intersection with Fox Farm Road, Big Bear Lake, CA 92315 Description of Project:

The project involves the placement of stop control devices at the intersection of Santa Clara Blvd and Fox Farm Road in the City of Big Bear Lake.

Name of Public Agency Approving Project:

City of Big Bear Lake, City Council
Name of Person or Agency Carrying out Project:

City of Big Bear Lake, Engineering Division
Exempt Status: (check one) (State type and section number) XX Categorically Exempt
Section: 15301(c)
Reasons why project is exempt:

CEQA exemptions include as a minor alteration of existing streets and highways without an expansion of use.

Lead Agency or Contact Person: Area Code/Telephone/Extension Sean Sullivan, Assistant City Manager (909) 866-5831
Date: May 14, 2025
Signature:
______________________________
Sean Sullivan,
Assistant City Manager
Item 1.8
Attachment 3

DISCUSSION/ACTION

ITEM REPORTS

MEETING
DATE: May 14, 2025
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Israel Gomez Rosales, Associate Engineer
SUBJECT: Authorize a Notice of Completion for the PAC Restrooms Improvements Project

BACKGROUND & DISCUSSION
Work has been completed for the PAC Restrooms Improvements Project and the time is appropriate for the City Council to accept the work as complete and direct the filing of the Notice of Completion. A project summary is included below:

PAC Restrooms Improvements Project
Contractor: Cornerstone Construction Co.

Date of Contract Award: November 13, 2024
Date of Completion: May 1, 2025
Approved Contact Amount: $447,308 (Includes $57,500 contingency) Total Project Expenditures: $435,108
Over/Under Contract: $ 12,200 under the authorized contract budget The Project scope included the removal of existing partition walls to accommodate the relocation of fixtures such as toilets and sinks, to accommodate ADA improvements. Wall and floor finishes were also replaced with new tile that will improve the aesthetics as well as the maintenance of the restrooms. Additional fixtures, including mirrors, hand driers, soap dispensers and water filling station were upgraded as part of the project.

Throughout the course of construction, once the existing restroom was demolished, the contractor and staff identified several existing issues that needed to be corrected in order to accommodate these improvements. First, there were structural issues identified within the ceiling support that required additional structural repair. Existing plumbing and electrical connections were found to be deficient and in need of correction. Finally, upon the layout of the restroom, additional modifications needed to be made to the partitions to better accommodate the Americans with Disabilities Act (ADA) requirements. The total cost impact of the extra work was $45,300 which was available in the authorized contingency amount.

Item 2.1

FISCAL IMPACT
At the time of contract award, the PAC Restrooms Improvements Project was approved with a total budget of $447,308, inclusive of a contingency amount of $57,500. As outlined within this report, the total expenditures inclusive of all construction costs was $435,108 which is $12,200 below the authorized contract budget.

ENVIRONMENTAL CONSIDERATIONS
At the time of authorizing the bid solicitation, the City Council found the project to be categorically exempt from the California Environmental Quality Act (CEQA).

CONSIDERATION OF STRATEGIC PRIORITIES
This recommended action aligns with Strategic Priority No. 1 to “support and invest in sustainable infrastructure projects and programs consistent with the needs of our community”.

RECOMMENDED ACTION
It is recommended that the City Council approve the total contract expenditures with Cornerstone Construction Co. of $435,108 for the PAC Restrooms Improvements Project, accept the project as complete, and authorize staff to file a Notice of Completion for this project.

ATTACHMENTS

1. Notice of Completion

2. Agenda Report for Award of Contract for the PAC Restrooms Improvements Project (November 13, 2024- without attachments)
RECORDING REQUESTED BY:

City of Big Bear Lake
WHEN RECORDED, PLEASE MAIL TO:

City of Big Bear Lake
City Clerk
PO Box 10000
Big Bear Lake, CA 92315
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:

The undersigned is OWNER or agent of the OWNER of the interest or estate state below in the property hereinafter described:

The FULL NAME of the OWNER is: City of Big Bear Lake
The FULL ADDRESS OF THE owner is: 39707 Big Bear Blvd., Big Bear Lake, CA 92315 The NATURE of the INTEREST or ESTATE of the undersigned is: agent of the owner that constructed the improvements.

The full name(s) and address(es) of all persons, if any, who hold such interest or estate with the undersigned as joint tenants or as tenants in common are:

NAME(S) ADDRESS(ES)
The full name(s) and address(es) of the successor(s) in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to:

NAME(S) ADDRESS(ES)
A work of improvement on the property hereinafter described was completed on: May 7, 2025 The work of improvement completed is described as follows: PAC Restrooms Improvements Project The NAME OF THE ORIGINAL CONTRACTORS, if any, for such work of improvement is: Cornerstone Construction Co.

The street address of said property is: 39707 Big Bear Blvd., Big Bear Lake, CA 92315 The property on which said work of improvement was completed is in the City of Big Bear Lake, County of San Bernardino, State of California.

Dated: 05/14/25
Sean Sullivan, Public Works Department, City of Big Bear Lake

VERIFICATION
I, Sean Sullivan, am the Assistant City Manager, the declarant of the foregoing Notice of Completion. I certify (or declare) under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Executed on 05/14/25 at Big Bear Lake, CA.

Sean Sullivan, Public Works Department, City of Big Bear Lake Item 2.1
Attachment 1

MEETING
DATE: November 13, 2024
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Israel Gomez, Associate Civil Engineer
SUBJECT: Award of Construction Contract – PAC Restrooms Improvements Project

BACKGROUND & DISCUSSION
The Civic Center and Performing Arts Center were constructed in 1989 and serve as the City’s administrative offices, public meeting space, and a gathering space for the performing arts. The primary restroom facilities for the public and visitors to this space are located in the lobby area, between City Hall and the Performing Arts Center and date to the original construction of this building. As the building is nearly thirty-five (35) years old, it was determined that elements of the restrooms are not currently compliant with elements of the Americans with Disabilities Act (ADA).

In January 2023, the City Council authorized a design consulting agreement with the Eden Group (Big Bear Lake, CA) to perform the necessary redesign of the restrooms to meet the necessary ADA compliance as well as a general rehabilitation of the finishes. The scope of work includes the removal of partitions and walls to accommodate the relocation of fixtures, including toilets and sinks, to meet the current ADA specifications. Given the invasive nature of these improvements requiring extensive demolition and reconstruction, this project will also provide a significant upgrade to the existing finishes within the restrooms. The improvements require that the restrooms be demolished to the framing to facilitate the necessary ADA improvements. The scope of work will replace the fixtures, maintaining the existing toilet fixture count in each restroom, as well as all finishes including partitions, flooring, lighting, paint, and restroom accessories.

The City Council authorized this project for bidding in November 2023 as the optimal schedule for constructing this project is in the winter months as activity within the Performing Arts Center is reduced allowing this work to take place with minimal disruption to ongoing activities. There were some delays in finalizing the construction plans, which required the project to be deferred to the 2024-25 winter season where the Performing Arts Center is scheduled to be dark for the month of January. When the project was authorized for bid in November 2023, the Engineer’s Estimate of the construction costs was approximately $350,000. As the plans were updated, including a plan check review from the Building and Safety Division, the Engineer’s Estimate was revised to $453,000 based upon plan changes and ongoing escalation of construction costs.

Staff issued the project for public bid, in accordance with the City’s purchasing guidelines and the California Public Contract Code, in October 2024. A Notice Inviting Bids was published in the Item 2.1
Attachment 2
Grizzly and on Planetbids.com on October 3 and October 10, 2024. A mandatory pre-bid conference and site inspection was held on October 14, 2024 and was attended by approximately thirteen (13) perspective bidders. On Wednesday, October 30 the City received, publicly opened, and read aloud seven (7) sealed bids with the following results:

Bidder Location Base Bid Amount
Cornerstone Construction Co. Victorville, CA $ 389,808.00 Dale Plumbing & Construction Hemet, CA $ 419,542.00
Coelho, Inc. Santee, CA $ 434,732.20
All American Building Services Santa Clarita, CA $ 472,455.00 EC Construction Yucaipa, CA $ 484,301.90
MLC Constructors, Inc. Corona, CA $ 627,380.00
DLG Contractors, Inc. Santee, CA $ 680,169.28
As is standard practice for the City, all bid documents are reviewed for completeness and accuracy and additional background review is conducted on the apparent low bidder. Through staff’s review of the bid documents, a number of clerical errors were identified within the bid schedule on six (6) of the seven (7) received bids. The clerical errors equate to the calculating the total bid based price using the furnished bid schedule, which includes fifty-eight (58) bid items. Pursuant to the City’s standard bid documents, “in case of a discrepancy between the written price and the numerical price, the written price shall prevail.” In analyzing the bids, which is provided in the above table, the bid ranking is based upon the written prices furnished in each of the bids received and upon the review of the clerical discrepancies within any of the received bids, the correction of the errors would not alter the ranking of the bidders. As such, the clerical errors can be waived as irregularities within the bidding process, as the right to do so is afforded the City as the bidding entity.

Cornerstone Construction Company is a licensed General Engineering (“A”) and General Building (“B”) contractor in good standing with the State of California and they meet all requirements to complete this project. They have an extensive resume of residential, commercial, and public construction projects.

On Monday, November 4, 2024, staff received a bid protest letter from DLG Contractors, Inc., one of the project bidders, protesting six (6) of the bids received on a number of grounds including incomplete bid submittals as well as a failure of all bidders to adhere to the required listing of project subcontractors. Staff and the City Attorney reviewed the bid protest letter and found that the protest raised was without merit. The review found that the cited instances of issues with the bid documents, such as missing corporate seals and other document issues, amount to irregularities, none of which provide an advantage to one bidder over another. Furthermore, the review found that the cited issues related to the declaration of subcontractors were not applicable to the specific bid requirements. The City Attorney and staff determined that this bid protest was without merit and would not impact the award of contract to the identified lowest bidder. A letter from the City was issued in response to the bid protest on November 5, 2024. Copies of the bid protest and related correspondence are attached to this report.

Staff is recommending the award of construction contract for the PAC Restrooms Improvements Project to the lowest responsive bidder, Cornerstone Construction Co. (Victorville, CA) in the amount of $389,808. Staff is additionally requesting a construction contingency amount of $57,500 (approximately 15%) to cover the cost of any unforeseen conditions that arise throughout the course of construction. Finally, an amount of $20,000 is requested for consultant support related to any necessary plan revisions or clarifications and other support required to complete this construction project.

Should the City Council approve the construction contract this evening, it is anticipated that work will begin in December, after the conclusion of scheduled meetings and events. It is anticipated that the work activity will last approximately ninety (90) days and will be confined to the restroom area to the extent possible. As a provision of the construction contract, the awarded contractor will furnish and maintain a temporary restroom facility that is of a trailer or building construction that will have climate control and running water for the duration of the construction activity. These facilities will allow for public use related to the Civic Center and allow meetings and events to continue while minimizing disruption.

FISCAL IMPACT
The anticipated cost of this project including the construction contract, contingency funds, and consultant support services will not exceed $467,308. Funding is available in the adopted Capital Improvement Program Budget.

ENVIRONMENTAL CONSIDERATIONS
At the time that the City Council authorized staff to proceed with the public bid for this project, the City Council also found that this project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301.A of the CEQA implementation guidelines as interior alterations to an existing facility.

CONSIDERATION OF STRATEGIC PRIORITIES
This action aligns with the City Council’s Strategic Priority No. 1 as it “supports and invests in sustainable infrastructure projects and programs.”.

RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Awarding a Construction Contract to Cornerstone Construction Co. for the PAC Restrooms Improvements Project.

ATTACHMENTS

1. Resolution No. 2024-XX

2. Bid of Cornerstone Construction Co.

3. Bid Protest Received from DLG Contractors, Inc.

4. City Response to Bid Protest of DLG Contractors, Inc.

5. Agenda Report Authorizing Bid Solicitation for the PAC Restroom Improvement Project (November 8, 2023)

MEETING
DATE: May 14, 2025
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Erica Stephenson, Assistant City Manager/City Clerk SUBJECT: Introduction of an Ordinance Amending Big Bear Lake Municipal Code Chapter

1.12 (City Council), Chapter 2.12 (Planning Commission) and Chapter 13.24 (Board of Water and Power Commissioners), Concerning Residency Requirements and Proof Thereof for City Council, Planning Commission and Board of Water and Power Commission Candidates, Applicants and Members; And Concerning the Procedure for Removal of Planning Commissioners and Board of Water and Power Commissioners

BACKGROUND & DISCUSSION
The City Council’s current proof of residency requirements were established on October 17, 2022 by the adoption of Ordinance No. 2022-507. At the time, the City Council had come to the consensus that in order for a City Councilmember to be an effective representative of the Big Bear Lake community, they needed to be a full-time permanent resident. Therefore, they took action to adopt more stringent proof of residency requirements to ensure that City Council candidates and seated Councilmembers do in fact live full-time in the same Big Bear Lake district they purport to represent. This Municipal Code also mandated that City Councilmembers annually recertify their Big Bear Lake residency with the City Clerk throughout the member’s term of office. It further required both City Councilmembers and City Council candidates sign an Affidavit declaring under penalty of perjury, that their verified Big Bear Lake address is their primary residency and legal domicile for all purposes as defined under State law.

At the February 25, 2025 Special City Council Meeting, the City Council engaged in a review and discussion of the City’s existing residency requirements and determined the need to clarify and expand upon the City’s current Municipal Code regulations. The City Council expressed that the primary objectives of this update were to enhance some of the City Council residency documentation requirements, as well as, to establish proof of residency requirements for appointed Planning Commissioners and members of the Board of Water and Power (DWP) Commission. In addition, the City Council requested to extend their Affidavit requirements to these appointed officials and to clearly define the method by which the City Council may remove an appointed Planning and/or DWP Commissioner. Through this process, it was determined that a City Council applicant seeking an appointment to fill a vacant seat should also be required to adhere to the same residency requirements as a City Council candidate participating in the election process.

At the April 9, 2025 Regular City Council Meeting, City staff presented the proposed Ordinance revisions to the City Council for their consideration. During that meeting, the City Council discussed the updated Ordinance and determined that further revisions were needed to the “proof of residency” requirements prior to adoption. They directed staff to redraft a few sections of the Ordinance, to require City Council candidates/applicants, as well as, Planning Commission and Item 2.2
Department of Water and Power Board applicants to submit a signed affidavit attesting to their residency, instead of the previously required submittal of various residency documents. City staff and the City Attorney’s office have incorporated the suggested revisions into the proposed Ordinance that is being presented tonight for the City Council’s consideration.

FISCAL IMPACT
There is no significant fiscal impact associated with the adoption of this Ordinance.

ENVIRONMENTAL CONSIDERATIONS
This Ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the State CEQA Guidelines, California Code Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.

RECOMMENDED ACTION
It is recommended that the City Council read the title, waive further reading and introduce an ordinance entitled: Ordinance Amending Big Bear Lake Municipal Code Chapter 1.12 (City Council), Chapter 2.12 (Planning Commission) and Chapter 13.24 (Board of Water and Power Commissioners), Concerning Residency Requirements and Proof Thereof for City Council, Planning Commission and Board of Water and Power Commission Candidates, Applicants and Members; and Concerning the Procedure for Removal of Planning Commissioners and Board of Water and Power Commissioners.

ATTACHMENTS

1. Ordinance No. 2025-xxx

2. Residency Affidavits
ORDINANCE NO. 2025-xxx

ORDINANCE AMENDING BIG BEAR LAKE MUNICIPAL CODE CHAPTER

1.12 (CITY COUNCIL), CHAPTER 2.12 (PLANNING COMMISSION) AND CHAPTER 13.24 (BOARD OF WATER AND POWER COMMISSIONERS),

CONCERNING RESIDENCY REQUIREMENTS AND PROOF THEREOF FOR

CITY COUNCIL, PLANNING COMMISSION AND BOARD OF WATER AND POWER COMMISSION CANDIDATES, APPLICANTS AND MEMBERS; AND

CONCERNING THE PROCEDURE FOR REMOVAL OF PLANNING

COMMISSIONERS AND BOARD OF WATER AND POWER COMMISSIONERS WHEREAS, Section 1.12.050 of the Big Bear Lake Municipal Code (“BBLMC”) currently addresses residency requirements for City Council candidates and sitting City Council members; and,
WHEREAS, Section 2.12.020 of the BBLMC currently addresses residency requirements for City Planning Commission members; and
WHEREAS, Section 13.24.040 of the BBLMC currently addresses residency requirements for members of the Board of Water and Power Commissioners; and WHEREAS, in 2022, the City Council added Sections 1.12.060 through 1.12.100 to the BBLMC to require City Council candidates and sitting Council members to provide documentation to establish proof of residency for purposes of meeting the BBLMC residency requirements; and WHEREAS, the City Council desires and intends to amend the BBLMC to revise some of these documentation requirements, as well as to establish proof of residency requirements for appointed Planning Commissioners and members of the Board of Water and Power Commissioners; and WHEREAS, in addition to the foregoing, the City Council finds that the proof of residency requirements and the requirement of declarations/affidavits under penalty of perjury as set forth in this Ordinance are reasonable, necessary and appropriate to ensure compliance with the residency requirements currently set forth in the BBLMC; and
WHEREAS, Section 2.12.040 of the BBLMC currently provides the method by which the City Council may remove a Planning Commissioner and Section 13.24.060 of the BBLMC currently provides the method by which the City Council may remove a Board of Water and Power Commissioner; and
WHEREAS, the City Council desires and intends to amend these two sections of the BBLMC to simplify and clarify the method by which appointed Planning Commissioners and Board of Water and Power Commissioners may be removed.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BIG BEAR LAKE DOES ORDAIN AS FOLLOWS:

Item 2.2
Attachment 1
Section 1. Recitals. The above recitals are true and correct and are hereby incorporated herein by this reference.

Section 2. Amendment of Subsection 1.12.050(A)(2). Subsection 1.12.050(A)(2) of Section

1.12.050 of Chapter 1.12 of Title 1 of the BBLMC is hereby amended to read in its entirety as follows:
“1.12.050 - By-district elections.

A. By-District Elections. Pursuant to California Government Code Section 34886, members of the city council of the city of Big Bear Lake shall be elected by-district in five single-member districts.
. . . .

2. Residency in Districts. In the case of members running for election, a member of the city council must be a resident of and registered voter in the council district from which the member is nominated for at least thirty (30) days prior to the time the member is nominated. In the case of members seeking appointment to the council to fill a vacancy, a member of the city council must be a resident of and registered voter in the council district from which the member is appointed for at least thirty (30) days prior to the member’s filing of an application seeking appointment. Each member of the city council must also remain a resident of and registered voter in the council district from which the member was elected or appointed throughout that member's term of office. All members of the city council must abide by the proof of residency requirements set forth in Sections

1.12.060 through 1.12.100 of this Code.
. . . ."
Section 3. Amendment of Section 1.12.060. Section 1.12.060 of Chapter 1.12 of Title 1 of the BBLMC is hereby amended to read in its entirety as follows:
“1.12.060 Proof of residency-Candidates for Election or Applicants for Appointment to City Council.

A. Proof of Residency. In order to ensure a city council candidate for election or an applicant for city council appointment resides in the district for which city council seat they are running or seeking appointment, the candidate/applicant must provide to the city clerk an affidavit as set forth in Subsection B to verify their 30-day residency requirement.

B. Affidavit. The candidate/applicant must sign an affidavit, under penalty of perjury, verifying primary residency in the City and of the district for which they are running/seeking appointment. The affidavit shall also require the candidate/applicant to verify, under penalty of perjury, that the candidate/applicant has not been convicted of a crime under California Elections Code section 20 or any other State law that prohibits the candidate/applicant from holding elective office. The affidavit must be submitted to the city clerk before the close of the election filing period or the appointment application period, whichever is applicable.

C. Failure to Execute Affidavit. Failure to execute the affidavit required by Subsection B shall disqualify a candidate/applicant from meeting the city council residency requirements set forth in Section 1.12.050 of the Big Bear Lake Municipal Code.

Willfully submitting a false, forged, or altered affidavit shall also disqualify candidates/applicants and constitute a misdemeanor violation in addition to any other legal remedy available to enforce a similar fraudulent act.” Section 4. Amendment of Section 1.12.070. Section 1.12.070 of Chapter 1.12 of Title 1 of the BBLMC is hereby amended to read in its entirety as follows:
“1.12.070 Verification of residency and certification-Council Candidates and applicants.

Candidates running for election to City Council office are required to file the affidavit required by Section 1.12.060 of the Big Bear Lake Municipal Code with the city clerk no earlier than the first day of the candidate filing period and no later than the closing date of the candidate filing period. Applicants seeking appointment to City Council office are required to file the affidavit required by Section 1.12.060 of the Big Bear Lake Municipal Code with the city clerk no earlier than the first day of the appointment application filing period and no later than the closing date of the appointment application filing period. The city clerk shall review and verify that the required information is provided in the affidavit.

The city clerk shall also contact the San Bernardino County Registrar of Voters to verify that the candidate/applicant has been validly registered to vote at their declared primary residence for the required residency period. The city clerk shall then do one of the following:

A. If an affidavit is validly executed by the candidate/applicant and the Registrar of Voters has verified that the candidate/applicant is registered to vote at their declared primary residence, the city clerk shall certify that residency requirements have been met and shall mail a letter to the candidate/applicant so stating; or B. If an affidavit is not validly executed by the candidate/applicant or the Registrar of Voters is unable to verify the candidate/applicant is registered to vote at their declared primary residence for the required residency period, the city clerk shall send a letter to the candidate/applicant advising them that they have failed to meet the requirements and specify the reason for such failure.” Section 5. Amendment of Section 1.12.080. Section 1.12.080 of Chapter 1.12 of Title 1 of the BBLMC is hereby amended to read in its entirety as follows:
“1.12.080 Annual verification of residency-City Councilmembers.

A. Proof of Residency Affidavit. To ensure that city councilmembers meet the residency requirements set forth in Section 1.12.050 of the Big Bear Lake Municipal Code throughout their entire term in office, each councilmember’s residency must be verified annually for each year in office. For this purpose, each councilmember then remaining in office shall submit to the city clerk during the last 31 calendar days of each year (December 1 through December 31) an affidavit, signed by the councilmember under penalty of perjury, verifying their current residency at a specific address within the City and within their district. The city clerk shall also verify with the San Bernardino County Registrar of Voters that the city council member remains validly registered to vote at their declared primary residence in the affidavit.

B. Relocation. In the event that a councilmember moves to a new residence in the same district after the filing of the previous affidavit, the councilmember must confirm such new residence by providing to the city clerk within thirty (30) days of moving a new affidavit as set forth in subsection A above and the city clerk shall also verify with the San Bernardino County Registrar of Voters that the city councilmember is validly registered to vote at their new declared primary residence in the affidavit.

C. If a councilmember moves to a new district from the one to which they were elected, that councilmember is no longer qualified to hold office and their seat on the city council is vacant upon the determination by the city council that the councilmember is not in compliance with the residency requirement.

D. Failure to Provide Documents. Failure to provide any of the above-required documents or the Registrar of Voters’ inability to verify the city council member’s voter registration at their declared primary residence shall disqualify a council member from meeting the city council residency requirements set forth in Section

1.12.050 of the Big Bear Lake Municipal Code. Willfully submitting false, forged, or altered documents shall also disqualify an officer and constitute a misdemeanor violation in addition to any other legal remedy available to enforce a similar fraudulent act.”
Section 6. Amendment of Section 2.12.020. Section 2.12.020 of Chapter 2.12 of Title 2 of the BBLMC is hereby amended to read in its entirety as follows:
“2.12.020 Membership--Appointment.

A. The planning commission consists of five members appointed by the mayor with approval of the city council.

B. All members of the planning commission, for at least thirty (30) days prior to filing an application seeking appointment and during the term of their office shall be legally registered voters and residents of the city.”
Section 7. Addition of Section 2.12.025. A new Section 2.12.025 is hereby added to Chapter 2.12 of Title 2 of the BBLMC to read in its entirety as follows:
“2.12.025 Proof of Residency.

A. Proof of Residency Affidavit for Planning Commission Applicant. In order to ensure a planning commissioner primarily resides in the city, the applicant must provide to the city clerk the affidavit set forth in section 1.12.060 of the Big Bear Lake Municipal Code. Planning Commission applicants are required to file said affidavit with the city clerk upon application submittal. The city clerk shall review and verify that the affidavit is complete and shall also verify with the San Bernardino County Registrar of Voters that the applicant is registered to vote at their declared primary residence as set forth in section 1.12.070.

B. Annual Verification of Residency - Planning Commissioners. To ensure that planning commissioners continue to meet the residency requirements set forth in Section 2.12.020 of the Big Bear Lake Municipal Code throughout their entire term in office, each planning commissioner’s primary residency must be verified annually for each year in office. For this purpose, each planning commissioner then remaining in office shall submit to the city clerk an affidavit of continuing primary residency at those times and on those terms as set forth in section 1.12.080 of the Big Bear Municipal Code. The city clerk shall also verify with the San Bernardino County Registrar of Voters that the planning commissioner remains validly registered to vote at their declared primary residence in the driver’s license or affidavit.

C. Failure to Provide Documents. Failure to provide any of the above-required documents or the Registrar of Voters’ inability to verify that the planning commission applicant or sitting planning commissioner is registered to vote at their declared primary residence shall disqualify a planning commissioner applicant or sitting planning commissioner from meeting the residency requirements set forth in Section 2.12.020 of the Big Bear Lake Municipal Code. Willfully submitting false, forged, or altered documents shall also disqualify a planning commission applicant or sitting planning commissioner and constitute a misdemeanor violation in addition to any other legal remedy available to enforce a similar fraudulent act.

D. Transparency. The city clerk shall maintain at the city’s website a record of planning commission applicants and planning commissioner names, and all required supporting documents, consistent with applicable confidentiality laws, of all planning commission applicants and planning commissioners who have been certified to meet the residency requirements, and shall make said record and documents available for inspection at the city clerk’s office during normal business hours. Any confidential information shall be redacted before the public record is made available for inspection, in accordance with the California Public Records Act or as otherwise required by law. The city clerk shall update the city’s website to reflect planning commissioner verifications submitted in accordance with this Section.”
Section 8. Amendment of Section 2.12.040 of Chapter 2.12 of Title 2 of the BBLMC is hereby amended to read in its entirety as follows:
“2.12.040. Membership – Removal.

Any member may be removed by either of the following:

A. A majority vote of the city council; or
B. Automatically, without any required action by either the Planning Commission or the City Council, upon either of the following:

1. Failing to attend three (3) consecutive regularly scheduled meetings.

Absences from special meetings shall not be against the member; or

2. Any conviction or other occurrence that creates an automatic vacancy in the office under California Government Code section 1770 et. seq. or any other applicable provision of State law.”
Section 9. Amendment of Section 13.24.040 of Chapter 13.24 of Title 13 of the BBLMC is hereby amended to read in its entirety as follows:
“13.24.040 - Board of water and power commissioners—Membership—Appointment.

The board shall consist of five members appointed by a majority vote of the city council who, at the time of their appointment, and throughout their tenure on the Board, shall either be from among the qualified electors residing within the city of Big Bear Lake, or from among San Bernardino County electors residing in the area outside the city served by the department of water and power.”
Section 10. Addition of Section 13.24.045. A new Section 13.24.045 is hereby added to Chapter

13.24 of Title 13 of the BBLMC to read in its entirety as follows:
“13.24.045 Proof of Residency.

A. Proof of Residency Affidavit for Board of Water and Power Commissioner Applicant. In order to ensure a Commissioner is an elector primarily residing in the city or a San Bernardino County elector primarily residing in the area outside the city served by the department, the applicant must provide to the city clerk the affidavit set forth in section 1.12.060 of the Big Bear Lake Municipal Code.

Commissioner applicants are required to file said affidavit with the city clerk no later than the thirty (30) days prior to City Council appointment. The city clerk shall review and verify that the affidavit is complete and shall also verify with the San Bernardino County Registrar of Voters that the applicant is registered to vote at their declared primary residence as set forth in section 1.12.070.

B. Annual Verification of Residency - Board of Water and Power Commissioners.

To ensure that Commissioners continue to meet the residency requirements set forth in Section 13.24.040 of the Big Bear Lake Municipal Code throughout their entire term in office, each Commissioner’s primary residency must be verified annually for each year in office. For this purpose, each Commissioner then remaining in office shall submit to the city clerk a driver’s license or other identification and an affidavit of continuing primary residency at those times and on those terms as set forth in section 1.12.080 of the Big Bear Municipal Code. The city clerk shall also verify with the San Bernardino County Registrar of Voters that the commissioner remains validly registered to vote at their declared primary residence in the driver’s license or affidavit.

C. Failure to Provide Documents. Failure to provide any of the above-required documents or the Registrar of Voters’ inability to verify that the Commissioner applicant or sitting Commissioner is registered to vote at their declared primary residence shall disqualify a Commissioner applicant or sitting Commissioner from meeting the residency requirements set forth in Section 13.24.040 of the Big Bear Lake Municipal Code. Willfully submitting false, forged, or altered documents shall also disqualify a Commissioner applicant or sitting Commissioner and constitute a misdemeanor violation in addition to any other legal remedy available to enforce a similar fraudulent act.

D. Transparency. The city clerk shall maintain at the city’s website a record of Board of Water and Power Commission applicants and Commissioner names, and all required supporting documents, consistent with applicable confidentiality laws, of all Commission applicants and Commissioners who have been certified to meet the residency requirements, and shall make said record and documents available for inspection at the city clerk’s office during normal business hours. Any confidential information shall be redacted before the public record is made available for inspection, in accordance with the California Public Records Act or as otherwise required by law. The city clerk shall update the city’s website to reflect Commissioner verifications submitted in accordance with this Section.” Section 11. Amendment of Section 13.24.060 of Chapter 13.24 of Title 13 of the BBLMC is hereby amended to read in its entirety as follows:
“13.24.060 - Board of water and power commissioners—Removal from office.

Any member may be removed at any time for good cause by the affirmative vote of three members of the city council, following written notice of the charges and a hearing. The member or members shall be entitled to attend such public hearing and may be represented by counsel of the members’ choice and expense.

Section 12. Compliance with California Environmental Quality Act. The City Council finds that this Ordinance is not subject to the California Environmental Quality Act (“CEQA”) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the State CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Further, if the activity is deemed a project this City Council finds that this Ordinance is exempt pursuant to Section 15061(b)(3) of the State CEQA Guidelines.

Section 13. Severability. If any section, subsection, subdivision, sentence, or clause or phrase in this Ordinance or any part thereof is for any reason held to be unconstitutional, invalid or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this Ordinance or any part thereof. The City Council hereby declares that it would have adopted each section irrespective of the fact that any one or more subsections, subdivisions, sentences, clauses, or phrases are declared unconstitutional, invalid, or ineffective.

Section 14. Effective Date. This Ordinance shall become effective 30 days from its adoption.

Section 15. The City Clerk shall certify the passage of this Ordinance and shall cause the same to be entered in the book of original ordinances of said City; shall make a minute passage and adoption thereof in the records of the meeting at which time the same is passed and adopted; and shall, within fifteen (15) days following the passage of this Ordinance, the Ordinance, or summary thereof, along with the names of the City Council members voting for and against the Ordinance, shall be posted in at least three (3) public places in the City in lieu of publication unless publication is requested by the City Council or otherwise required by law.

PASSED, APPROVED, AND ADOPTED this 11th day of June, 2025.

Perri Melnick, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )

COUNTY OF SAN BERNARDINO )

CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing Ordinance No. 2025-xxx is a full, true and correct original of Ordinance No. 2025-xxx of the City of Big Bear Lake entitled:

ORDINANCE AMENDING BIG BEAR LAKE MUNICIPAL CODE CHAPTER 1.12 (CITY COUNCIL), CHAPTER 2.12 (PLANNING COMMISSION) AND CHAPTER

13.24 (BOARD OF WATER AND POWER COMMISSIONERS), CONCERNING

RESIDENCY REQUIREMENTS AND PROOF THEREOF FOR CITY COUNCIL,

PLANNING COMMISSION AND BOARD OF WATER AND POWER
COMMISSION CANDIDATES, APPLICANTS AND MEMBERS; AND

CONCERNING THE PROCEDURE FOR REMOVAL OF PLANNING

COMMISSIONERS AND BOARD OF WATER AND POWER COMMISSIONERS was duly passed and adopted by the said City Council, approved and signed by the Mayor of said City, and attested by the Clerk of Said City, all at a regular meeting of the said Council on the 11th day of June, 2025, and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk

AFFIDAVIT OF
[NAME OF CITY COUNCIL CANDIDATE/APPLICANT]
State of California
County of San Bernardino
ss.

I, ______________________, do hereby solemnly swear (or affirm) that:
[fill out one option below]
[ ] I am a duly-qualified candidate running for election to the Big Bear Lake City Council representing Electoral District ____, or
[ ] I am a duly-qualified applicant seeking appointment to the Big Bear Lake City Council representing Electoral District ____ to fill a vacancy on the City Council. • My primary residence is located at the following address in the City of Big Bear Lake:
__________________________________________, Big Bear Lake, California (“Address”). • The Address is my primary residence and legal domicile for all purposes, as those terms are defined under State law, and has been for at least thirty (30) days prior to either (i) my nomination for election to the City Council or (ii) my filing of an application for appointment to the City Council.
• I am duly registered to vote with the San Bernardino County Registrar of Voters at the Address. • I do not claim any other address as my primary residence or legal domicile for any tax, governmental or other purpose.
• I have not been convicted of a crime identified under California Elections Code section 20 or under any other State law that prohibits me from holding elective office.

I certify (or declare) under the penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Executed by me at ___________________________, on __________________, 20___. _______________________
Signature
General Affidavit
Council Candidate/Applicant
BBLMC §1.12.060(B)
Item 2.2
Attachment 2

AFFIDAVIT OF
[NAME OF CURRENT CITY COUNCILMEMBER – HAS MOVED SINCE LAST FILING] State of California
County of San Bernardino
ss.

I, ______________________, do hereby solemnly swear (or affirm) that • I am a current member of the Big Bear Lake City Council representing Electoral District ____, having been duly elected or appointed to said office in accordance with applicable law. • I have relocated and my primary residence is now located at the following address in the City of Big Bear Lake:
__________________________________________, Big Bear Lake, California (“Address”). • The Address is my primary residence and legal domicile for all purposes, as those terms are defined under State law.
• I am duly registered to vote with the San Bernardino County Registrar of Voters at the Address. • I do not claim any other address as my primary residence or legal domicile for any tax, governmental or other purpose.
• I have not been convicted of a crime identified under California Elections Code section 20 or under any other State law that prohibits me from holding elective office.

I certify (or declare) under the penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Executed by me at ___________________________, on __________________, 20___. _______________________
Signature
Affidavit of Continuing Residence
Full Form - Current Councilmember
BBLMC §1.12.080(B)

AFFIDAVIT OF
[NAME OF CURRENT CITY COUNCILMEMBER - HAS NOT MOVED SINCE LAST FILING] State of California
County of San Bernardino
ss.

I, ______________________, do hereby solemnly swear (or affirm) that • I am a current member of the Big Bear Lake City Council representing Electoral District ____, having been duly elected or appointed to said office in accordance with applicable law. • My primary residence remains at the following address in the City of Big Bear Lake:
__________________________________________, Big Bear Lake, California (“Address”). • I have not relocated and the Address remains my primary residence and legal domicile for all purposes, as those terms are defined under State law.
• All information I have supplied in my prior affidavit filing remains true and correct.

I certify (or declare) under the penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Executed by me at ___________________________, on __________________, 20___. _______________________
Signature
Affidavit of Continuing Residence
Short Form - Current Councilmember
BBLMC §1.12.080(A)

AFFIDAVIT OF
[NAME OF PLANNING COMMISSION APPLICANT]
State of California
County of San Bernardino
ss.

I, ______________________, do hereby solemnly swear (or affirm) that • I am a duly-qualified applicant seeking appointment to the Big Bear Lake Planning Commission. • My primary residence is located at the following address in the City of Big Bear Lake:
__________________________________________, Big Bear Lake, California (“Address”). • The Address is my primary residence and legal domicile for all purposes, as those terms are defined under State law, and has been for at least thirty (30) days prior to my filing of an application for appointment to the Planning Commission. • I am duly registered to vote with the San Bernardino County Registrar of Voters at the Address. • I do not claim any other address as my primary residence or legal domicile for any tax, governmental or other purpose.

I certify (or declare) under the penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Executed by me at ___________________________, on __________________, 20___. _______________________
Signature
General Affidavit
Planning Commissioner Applicant
BBLMC §2.12.025(A)

AFFIDAVIT OF
[NAME OF CURRENT PLANNING COMMISSIONER - HAS MOVED SINCE LAST FILING] State of California
County of San Bernardino
ss.

I, ______________________, do hereby solemnly swear (or affirm) that • I am a current member of the Big Bear Lake Planning Commission, having been duly appointed to said office in accordance with applicable law.
• I have relocated and my primary residence is now located at the following address in the City of Big Bear Lake:
__________________________________________, Big Bear Lake, California (“Address”). • The Address is my primary residence and legal domicile for all purposes, as those terms are defined under State law.
• I am duly registered to vote with the San Bernardino County Registrar of Voters at the Address. • I do not claim any other address as my primary residence or legal domicile for any tax, governmental or other purpose.

I certify (or declare) under the penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Executed by me at ___________________________, on __________________, 202___. _______________________
Signature
Affidavit of Continuing Residence
Full Form - Current Planning
Commissioner
BBLMC §2.12.025(B)

AFFIDAVIT OF
[NAME OF CURRENT CITY PLANNING COMMISSIONER - HAS NOT MOVED SINCE LAST FILING]
State of California
County of San Bernardino
ss.

I, ______________________, do hereby solemnly swear (or affirm) that • I am a current member of the Big Bear Lake Planning Commission, having been duly appointed to said office in accordance with applicable law.
• My primary residence remains at the following address in the City of Big Bear Lake:
__________________________________________, Big Bear Lake, California (“Address”). • I have not relocated and the Address remains my primary residence and legal domicile for all purposes, as those terms are defined under State law.
• All information I have supplied in my prior affidavit filing remains true and correct .

I certify (or declare) under the penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Executed by me at ___________________________, on __________________, 202___. _______________________
Signature
Affidavit of Continuing Residence
Short Form - Current Planning
Commissioner
BBLMC §2.12.025(B)

AFFIDAVIT OF
[NAME OF WATER AND POWER COMMISSION APPLICANT]
State of California
County of San Bernardino
ss.

I, ______________________, do hereby solemnly swear (or affirm) that • I am a duly-qualified applicant seeking appointment to the Big Bear Lake Board of Water and Power Commissioners.
• My primary residence is located at the following address in the City of Big Bear Lake:
__________________________________________, Big Bear Lake, California (“Address”). • The Address is my primary residence and legal domicile for all purposes, as those terms are defined under State law.
• I am duly registered to vote with the San Bernardino County Registrar of Voters at the Address. • I do not claim any other address as my primary residence or legal domicile for any tax, governmental or other purpose.

I certify (or declare) under the penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Executed by me at ___________________________, on __________________, 20___. _______________________
Signature
General Affidavit
DWP Commissioner Applicant
BBLMC §13.24.045(A)

AFFIDAVIT OF
[NAME OF CURRENT CITY WATER AND POWER COMMISSIONER - HAS MOVED SINCE LAST FILING]
State of California
County of San Bernardino
ss.

I, ______________________, do hereby solemnly swear (or affirm) that • I am a current member of the Big Bear Lake Board of Water and Power Commissioners, having been duly appointed to said office in accordance with applicable law. • I have relocated and my primary residence is now located at the following address in the City of Big Bear Lake:
__________________________________________, Big Bear Lake, California (“Address”). • The Address is my primary residence and legal domicile for all purposes, as those terms are defined under State law.
• I am duly registered to vote with the San Bernardino County Registrar of Voters at the Address. • I do not claim any other address as my primary residence or legal domicile for any tax, governmental or other purpose.

I certify (or declare) under the penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Executed by me at ___________________________, on __________________, 202___. _______________________
Signature
Affidavit of Continuing Residence
Full Form - Current DWP
Commission Member
BBLMC §13.24.045(B)

AFFIDAVIT OF
[NAME OF CURRENT WATER AND POWER COMMISSIONER - HAS NOT MOVED SINCE LAST FILING]
State of California
County of San Bernardino
ss.

I, ______________________, do hereby solemnly swear (or affirm) that • I am a current member of the Big Bear Lake Board of Water and Power Commissioners, having been duly appointed to said office in accordance with applicable law. • My primary residence remains at the following address in the City of Big Bear Lake:
__________________________________________, Big Bear Lake, California (“Address”). • I have not relocated and the Address remains my primary residence and legal domicile for all purposes, as those terms are defined under State law.
• All information I have supplied in my prior affidavit filing remains true and correct .

I certify (or declare) under the penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Executed by me at ___________________________, on __________________, 202___. _______________________
Signature
Affidavit of Continuing Residence
Short Form – Current DWP
Commission Member
BBLMC §13.24.045(B)

MONTHLY & MISCELLANEOUS

REPORTS

AGENDA REPORT
Service, Quality, Community
DATE: April 22, 2025
TO: Board of Commissioners
FROM: Reginald A. Lamson, General Manager
RE: General Manager’s Report
Capital Projects
Garstin Water Operations Facilities:

On March 14, 2025, DWP received, reviewed, and signed the Letter of Intent to Meet Conditions and the Request for Obligation of funds. The proposed loan terms are $15.4 million, at 3.25% for 40-years. Interim financing will be required for this project. The current interest rate for interim financing is 3.25%. Interim financing will be in place until construction is completed, which is estimated to take about 24-months. Once completed, the USDA loan will close and the interest rate will be 3.25% or lower, if interest rates go down between now and then.

On January 18, 2024, staff met with Bear Valley Electric Service (BVES) staff regarding upgrading the electric/solar service for the Garstin Site and the electrical service for Lake Plant Well Nos. 5 & 6 sites. BVES is fine with eliminating the current electric services for Lake Plant Well Nos. 5 & 6 sites and combining them with the upgraded Garstin electric/solar service. On October 16, 2024, DWP submitted an application to upgrade the electrical service for the Garstin Facility. The new electrical service will include a pad-mounted transformer that will be located northeast of the northeast corner of the proposed operations building.

DWP staff has replaced certain sections of mainline on the Garstin site in anticipation of constructing the new facilities. These facilities will be connected to the water system during June of 2025.

Replenish Big Bear:

The Replenish team submitted a work plan to evaluate existing domestic wells within 200 feet of the high-water level and determine if the Project will impact their water quality. Approximately eighty (80) private wells have been located. Of these 80 wells, only 41 of them are within 200 feet of the lakes high water level. Most of these wells are drilled within alluvium and will not be impacted by the Project. Tom Harder will have a report on which wells, if any, will be impacted by the Project. The 100% RO treatment also reduces or eliminates the blending requirement for percolating reclaimed/lake water into Sand Canyon. The meeting with DDW has greatly enhanced the feasibility of the Project and the Replenish Team is preparing a detailed percolation plan for DDW’s consideration.

General Manager’s Report
April 22, 2025

Tom Harder is finalizing his report on which wells (within 200’ of the high-water line), will be impacted by the Replenish Big Bear Project. The current lake level is about 4-feet from full, which is higher than it has been since 2012. The high lake levels allow for an easy comparison of lake levels versus static water levels. Tom has provided a list of 10 wells, around the lake, that he would like surveyed to compare lake level versus static water level. Mike Stephenson and I have surveyed 4 of the 10 wells and hope to complete the survey over the next couple of weeks.

WSC was authorized to finalize the permit application to the Regional Board and submitted the Report of Waste Discharge package on February 28, 2022. The Regional Board provided informal comments and requested additional information during the month of May 2022. WSC provided additional information on June 1, 2022. Regional Board provided comments on August 26, 2022. On September 15, 2022, BBARWA sent a letter to the Regional Board requesting clarification regarding Surface Water Augmentation regulations. The Replenish team submitted the additional information requested within the August 26, 2022 Regional Board Letter on October 14, 2022.

On August 25, 2021, BBARWA approved a MOU for agencies that may benefit from the Replenish Big Bear Project. The MOU has been distributed to other valley agencies for consideration. CSD approved the MOU on September 20, 2021, DWP approved the MOU on September 28, 2021, and the City of Big Bear Lake City Council approved the MOU on November 1, 2021. The Replenish Big Bear Team met with County Supervisor representatives and gave them a draft of the MOU for their consideration. The County approved the MOU in July 2022. The Replenish Team is working with each agency to determine how and how much they can contribute towards the project. Each agency will pay their “fair Share” of the O&M costs and possibly capital costs, which will reduce the Project costs for the general public. DWP’s proposed annual cost for percolation within Sand Canyon was presented to and approved by the Board on September 27, 2022. Additional cost-sharing meetings have been conducted.

Environmental Scoping Meetings and the Public comment period have been completed. Grant Funding opportunities are discussed below. Follow-up meetings to respond to some of the comments submitted during the Environmental Comment period were conducted with Mojave Water Agency and East Valley Water District during March. The Replenish team will continue to work with these Agencies and their concerns will be addressed within the environmental documents.

David Lawrence provided a Project update Power Point Presentation during the September 26, 2023 Board meeting. A similar presentation has been given to CSD and BVBGSA. The draft EIR was presented to the BARRWA Board on December 19, 2023 for final comments.

On March 19, 2024, BBARWA had a special meeting to update the public on the Replenish Big Bear Project and receive direction from the Board after the presentation. The meeting was well attended, and many members of the public spoke in favor and against the Project. The majority of the public were in favor of the Project. Some of the Board members had some concerns and staff needed additional time to properly address their concerns. BBARWA staff have contacted WIFIA (the primary funding agency), and they indicated that a 6-month pause would not affect the terms of the loan. Over the next few months, BBARWA and other Bear Valley stakeholders will work together to develop letters of intent to better defined how each agency will participate with the Project and a public workshop will be conducted to further educate the public about Project details.

I
General Manager’s Report
April 22, 2025

Pilot testing is now complete. A public workshop was conducted, and the treatment equipment met or exceeded expectations.

On August 12, 2024, the BBARWA Board considered certifying the environmental impact report and voted not to certify it. On January 22, 2025, BBARWA’s Board directed staff to conduct a Public Hearing for the Board to reconsider certifying the EIR. The Board also directed staff to complete the Preliminary Design Report and prepare construction drawings and specifications for the Advanced Treatment Facilities. On February 13, 2025, at 9:00 am, the City had a special meeting to discuss water matters related to the project. I provided a history of DWP during this meeting. On February 26, 2025, The BBARWA Board Certified the EIR. On April 10, 2025, I provide a presentation of the Project to the Rotary Club. The members asked very good questions and there was only positive feedback received. BBARWA, MWD, CSD, and DWP have been meeting to reevaluate how each agency may participate with the Replenish project.

Grants Update:

Staff submitted two USBR Grant applications on October 5, 2021, one for the Wolf Reservoir & Boosters Replacement Project and one for the Division No. 9 Well & Well Pumping Plant Project.

The grants required a 50% grant match. The USBR notified the DWP that we were not selected for this round of funding. We attended a debrief meeting with USBR on March 24, 2022. Staff incorporated USBR’s comments and submitted two USBR Drought Resiliency Grant applications on June 15, 2022; one for the Wolf Reservoir Boosters & Pipeline Project and one for the Division No. 9 Well Drilling & Equipping Project. On December 22, 2022, the USBR notified the DWP that we were selected for funding in the amount of $1,600,000 for the Wolf Reservoir & Boosters Replacement Project. This grant will provide 50% funding for the Wolf Pipeline Replacement Project. The grant agreement is finalized and USBR issued a Notice of Award.

We were not selected for funding for the Division No. 9 Well & Well Pumping Plant Project. On January 11, 2023, staff attended a debrief with USBR staff for the Division No. 9 Well & Well Pumping Plant Project and reapplied for the equipping portion of the Division No. 9 Well Project.

Staff received additional information from USBR and we incorporated those comments into the grant application. On November 6, 2023, staff submitted a grant application with the USBR for the Equipping Division Well No. 9 Project. The grant requires a 50% grant match. On May 6, 2024, the USBR notified the DWP that we were selected for funding in the amount of $500,000 for the Equipping Division Well No. 9 Project.

Staff submitted two USBR Small Scale Grant applications on April 28, 2022, for the Pontell Hydropneumatic System and the 6th Lane Pipeline Replacement Project. Each grant is for up to $100,000 and requires a 50% match. On January 5, 2023, the USBR notified the DWP that we were selected for funding in the amount of $100,000 for the Pontell Hydropneumatic System. The grant agreement is finalized and USBR issued a Notice of Award.

On March 9, 2023, WSC informed staff of a Community Project Funding Request Grant that is being administered through Jay Obernolte’s office. The proposed Garstin Water Operations Facilities meets many of the requirements for this grant. Staff worked closely with WSC and on March 17, 2023, staff submitted a $1,500,000 grant application to Jay Obernolte’s office. The application included nine letters of support from local agencies and politicians. Staff appreciates everyone that provided letters of support in a timely fashion. The Garstin Project was not selected for this funding opportunity. On April 29, 2024, WSC informed staff of the Fiscal Year 2025 I
General Manager’s Report
April 22, 2025

Appropriations Request grant opportunity through Jay Obernolte’s office. Staff submitted a $1,500,000 grant application for the Garstin Water Operations Facilities and obtained letters of support from CSD and the County of San Bernardino. On May 29, 2024, we received communication from Jay Obernolte’s office that the requested funding of $1,500,000 for the Garstin Water Operations Facility is being recommended to be awarded funding through Appropriations. Washington DC rejectedthe Fiscal Year 2025 funding request. Jay Obernolte’s staff is evaluating alternatives to fund our request using Fiscal Year 2025 funding. They also recommended reapplying for Fiscal Year 2026 funding. DWP staff submitted our FY 2026 request on April 10, 2025.

On February 22, 2024, staff submitted an application with the USBR for the Solar Backup Power SCADA Project. The grant requires a 50% grant match. The Project will address the problem of frequent power outages in the Bear Valley and its impact on our SCADA systems functionality.

The Solar Backup Power SCADA Project will ensure that even during power outages and natural disasters, the SCADA system components will continue to communicate with each other, communicate data real-time to staff’s mobile devices, reduce greenhouse gas emissions, and minimize water loss. The requested grant amount is $289,787.50 for forty-five SCADA site upgrades and solar battery backup systems. DWP was notified that this request was not funded and on August 22, 2024, staff had a debrief meeting with USBR and plans to reapply at the next funding availability.

On July 9, 2024, staff submitted an application with the USBR for the Smart Meter Replacement Project. The grant requires a 50% grant match. The Project will replace existing AMI meters that are approaching the end of their battery life with Smart Meters, that were discussed during the June Board meeting. The requested grant amount is $100,000 and the total project cost for this phase is $225,000. On September 12, 2024, USBR notified DWP that the application has been rejected. Staff plans on resubmitting in 2025.

Grant applications for the Replenish Big Bear Project (Project) are as follows:

1. SAWPA/DWR - DCI Technical Assistance Grant: The Project team submitted an application for a $500,000 grant on September 26, 2019. On November 19, 2019, the SAWPA Board approved an agreement to provide a $500,000 planning grant. This grant is being used to reimburse the four BVBGSA agencies for a portion of project planning costs.

2. SAWPA/DWR – Prop 1 IRWM Grant: The Project team submitted an application for a $4,500,000 grant on November 1, 2019. DWR notified the project team that our application is recommended for funding. Final award has been completed. This grant will reimburse the four BVBGSA agencies for project planning costs and fund a portion of the Project construction costs.

3. USBR – Title XVI Grant: The Project team submitted an application for a $7,025,643 grant on April 22, 2021. The Administration’s recent increase in funding for the drought stricken western states, along with an enhanced grant application, should improve our chances of receiving this grant. USBR has recommended a $1,700,000 grant to help fund design, permitting, and pilot testing activities.

General Manager’s Report
April 22, 2025

4. The Replenish Big Bear Team had a Zoom Meeting with Congressman Obernolte on April 20, 2021. The Congressman informed us that he would be submitting Appropriations Applications and would like to include the Replenish Big Bear Project.

The team submitted an application to the Congressman on April 22, 2021. Congressman Obernolte informed BBARWA that Congress has awarded the Replenish Big Bear Project $960,000. Additional funding opportunities will be available next fiscal year.

5. On November 19, 2021, The Replenish Big Bear Team submitted a $50,000,000 DWR grant application for consideration. DWR staff has stated that they are open to awarding partial funding for projects and encouraged us to request the full amount.

Replenish Big Bear was not recommended for this funding. DWR informed the Replenish Big Bear Team that additional funding is now available, and they are reevaluating our current application.

6. USBR – Title XVI Grant-Phase II: The Project team submitted an application for a $8,267,112 grant on March 11, 2022. BBARWA has been recommended for this funding.

7. The Replenish Big Bear Team had a Meeting with Congressman Obernolte regarding a possible 2022 Appropriation Application. The Congressman informed us that he would be submitting Appropriations Applications and would like to again include the Replenish Big Bear Project. The team submitted an application to the Congressman in May 2022. This request has been included in the Federal Budget.

8. On June 13, 2024, Replenish Big Bear was recommended for another $9,052,543 in funding through the Title XVI grant program.

Replenish Big Bear Grant Summary:

Grant Amount Status
DCI Technical Assistance $500,000 Awarded and Fully Funded IRWM Prop 1, Round 1 $4,563,338 Awarded, In Process
2021 Title XVI $1,600,000 Awarded, In Process
2022 EPA STAG $960,000 CEQA and NEPA must be completed
prior to an Award
2022 Title XVI $8,267,112 Recommended for Funding
2023 EPA STAG $1,000,000 CEQA and NEPA must be completed prior to an Award
2024 EPA STAG $1,000,000 Recommended for Funding
2024 Title XVI $9,052,543 Recommended for Funding
Total $26,942,993
General Manager’s Report
April 22, 2025

SAWPA Santa Ana River Watershed Weather Modification Pilot Program (No Change):

On November 23, 2021, the Santa Ana Watershed Project Authority (SAWPA) provided a presentation to the Board on the Santa Ana River Watershed Weather Modification Pilot Program (Program). The Board requested staff investigate the Program and bring it back to the Board. On January 25, 2022, the Board approved financial support for the Program in the amount of $3,000 annually for four years.

On October 13, 2022, we received the following update from SAWPA: “Unfortunately with the timing of CEQA completion for the project in June and securing an operations contractor in early August, we were unable to get the pilot project operations contractor on board in sufficient time to make the Nov. 2022 seeding start date, particularly with the need to execute 10 separate local seeding site operator agreements in the watershed. Consequently, the pilot project was postponed to start seeding to November 2023. In some ways, the delay works better for our efforts to secure 50% grant funding from the State as well since this grant funding would not be available from the State until late 2023.”
On August 16, 2023, participating partners received the attached update. The highlights are as follows:

1. The project received $861,400 in Prop. 1 grant funding from DWR.

2. Biological Surveys are underway.

3. Equipment Set-Up is scheduled for September/October 2023

4. 1st Year Operation Period November 15, 2023 – April 15, 2023

5. 1st Year Pilot Report June 1, 2023
On November 15, 2023, SAWPA announced that the Program went live on that day and will continue through April 2027. For more information, visit the weather modification webpage at https://sawpa.gov/santa-ana-river-watershed-weather-modification/. SAWPA also established an email address, [email protected], for public inquiries regarding the Program.

Board members attended a SAWPA presentation and tour of the Weather Modification Pilot Program on Tuesday, April 9, 2024.

Bear Valley Basin Groundwater Sustainability Agency (No Change):

On February 16, 2023, the BVBGSA had a Board meeting. The primary purpose of the meeting was to consider a proposal from Tom Harder and Associates to prepare the first Groundwater Sustainability Plan (GSP) Annual Report. The annual report is a requirement of the GSP. The report contains groundwater level information, water pumping information, and computes groundwater storage volume for the Bear Valley Basin. The BVBGSA Board approved the proposal and the funding of $10,277.50 will come from each of the four member agencies. The GSP Annual Report was submitted to DWR on April 1, 2023.

On June 20, 2023, the BVBGSA had a Board Meeting. The primary purpose of the meeting was to adopt the FY 2023/24 Budget. David Lawrence provided an update on Replenish Big Bear to the Board including the following: The Replenish Big Bear Team will be submitting the Pilot Study Report to the Regional Board. The pilot equipment including the UV disinfectant and General Manager’s Report
April 22, 2025

advanced oxidation process have been delivered. BBARWA will be piloting the equipment through September to ensure we can support the claims that we have made for the Replenish Big Bear Project. On July 19, 2023, BBARWA held an Open House and Pilot Tour. From 2:00 pm - 3:00 pm, the Regional Board and local Board members had an opportunity for a Pilot Tour and the public was invited to join BBARWA from 3:00 pm - 6:00 pm. Over 300 people attended the event.

On November 13, 2023, the BVBGSA Board approved an agreement with Tom Harder to prepare the GSP 2022/23 Annual Report contingent upon concurrence of approval by the member agencies that will be responsible for reimbursing the BVBGSA. The 2022/23 Annual Report was filed with DWR-SGMA on March 21, 2024. Tom Harder has begun work on the 2023/2024 Annual Report.

Department of Water, City of Big Bear Lake
41972 Garstin Drive, P.O. Box 1929 · Big Bear Lake, CA 92315-1929 · Phone 909/866-5050 · Fax 909/866-3184 · www.BBLDWP.com This institution is an equal opportunity provider and employer.

DEPARTMENT OF WATER
Service, Quality, Community
DATE: April 22, 2025
TO: Erik Sund, City Manager
FROM: Reginald A. Lamson, DWP General Manager
RE: DWP Monthly Update – April 2025

SERVICE DELIVERY
Water services that were provided March 1, 2025 to March 31, 2025:
15,967 Connections provided with water service
423 Field service calls completed
2 Main leak repaired
2 Main leaks year-to-date 2025 3 Main leaks year-to-date 2024 3 Service leak repairs
7 Service leaks year-to-date 2025 3 Service leaks year-to-date 2024

44.52 Million gallons produced by wells
$814,766 Processed in billings
8,339 Accounts processed in billings
4,308 Number of customers on E-bill
83 New Accounts (includes tenant turnover)

21.775 Equivalent Dwelling Units (EDU) added to the water system $1,142,521 Total Gross receipts processed
BOARD MEETINGS:

The following was approved by the Board of Water and Power Commissioners at a Regular Board Meeting on March 25, 2025:
• The Board rejected the bid of RE Chaffee Construction, Inc. as non-responsive for the Wolf Booster Station Replacement Project and awarded a contract with Tennyson Pipeline Co. for the Wolf Booster Station Replacement Project for $1,738,000, budgeting internally $86,900 for a 5% contingency for a total amount of $1,824,900. • The Board approved a contract with Tri County Pump for the repair services to rehabilitate Division Well No. 2 for $135,846, budgeting $13,585 internally for a 10% contingency for a total not to exceed project amount of $149,431 and appropriate sufficient additional fundsto complete replacement for all four inoperable well pumping units.

THE MARCH & APRIL 2025

VISIT BIG BEAR REPORTS WILL

BE AVAILABLE IN THE JUNE

CITY COUNCIL MEETING

AGENDA PACKET
APRIL 2025 Vacation Rental Compliance Report Summary
April 2025 Summary of Service Calls Number % Of Total
Vacation Rental Advertising without a License 1 4%
Vacation Rental Renting without a License 1 4%
Vacation Rental Noise/Party 5 18%
Vacation Rental Parking on Street or Yard 4 14%
Vacation Rental Parking too many cars 5 18%
Vacation Rental Spa after 10pm 1 4%
Vacation Rental No Exterior Sign 3 11%
Vacation Rental Trash Stored on Property 2 7%
Vacation Rental Over Occupancy 0 0%
Vacation Rental Fire Burning in Backyard 0 0%
Miscellaneous Issues 4 14%
Residential Parking Standards 0 0%
Construction 0 0%
Trash Cans Left on Property 2 7%
Total Amount of Service Calls 28 100%
April 2025 Call Summary
Resident Initiated Service Calls 20
City Initiated Service Calls 8
Total Amount of Service Calls 28
April 2025 Disposition of Service Calls Number % Of Total No Violation Observed by Officer/No Issue 6 21%
Issued Verbal Warning 6 21%
Issued Written Warning 6 21%
Issued Citation 7 25%
Issues Resolved Without Warning 2 7%
Out of Jurisdiction 1 4%
Issued NOV 0 0%
Referred to Outside Agency 0 0%
Total Vacation Rental Service Calls 28 100%
April 2025 Citation Recipients Number % Of Total
Owner 3 43%
Guest 3 43%
Agent 1 14%
Total Citations 7 100%
Total Citation Fines & Penalties $5,000
18%
11%
18%
14%
14%
7%
3%
4 7%
4%
Percentage of Service Calls
Vacation Rental Noise/Party
Vacation Rental No Exterior Sign
Vacation Rental parking too many
cars
Vacation Rental Parking on Street
or Yard
Miscellaneous
Trash Can Left Out/Trash on
Property
Vacation Rental Advertising
without a License
Residential Parking Standards
Construction
Vacation Rental Spa after 10pm
Vacation Rental Trash Stored at
Vacant Property
Vacation Rental Over Occupancy
Vacation Rental Fire Burning
Vacation Rental - Renting without
a License
Percentage of
Service Calls
21% 21% 21%
7% 0% 0%
25%
No Violation
Observed by
Officer/No Issue
Issued Verbal
Warning
Issued Written
Warning
Issues Resolved
Without Warning
Referred to
outside agency
Issued Notice of
Violation
Issued Citation
Disposition of Service Calls
20 8 7

RESIDENT INITIATED SERVICE CALLS CITY INITIATED SERVICE CALLS CITATIONS ISSUED Call Summary