Agenda packet — Big Bear Lake City Council, February 11, 2026 (part 1 of 2)

CITY COUNCIL AND SUCCESSOR AGENCY

REGULAR MEETING AGENDA
FEBRUARY 11, 2026
Open Session: 5:00 p.m., Hofert Hall, Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, CA 92315

COUNCILMEMBERS

MAYOR RANDALL PUTZ

MAYOR PRO TEM KENDI SEGOVIA

COUNCILMEMBER RICK HERRICK
COUNCILMEMBER CHARLES HICKS, JR.

COUNCILMEMBER PERRI MELNICK

CITY STAFF

CITY MANAGER ERIK SUND

ASSISTANT CITY MANAGER/CITY CLERK ERICA STEPHENSON

CITY ATTORNEY STEPHEN DEITSCH
If members of the public cannot attend the meeting, the City encourages the public to submit written public communications about any item on this meeting agenda, or about any subject matter within the jurisdiction of the City, to the City Clerk either in person, via mail or by email at [email protected]. If your comment is related to a specific Agenda item, please identify the Agenda item in the header of your letter or the subject line of your email. All written communications received by the City Clerk prior to the meeting will be distributed to the City Council prior to the start of the meeting, however, the public is encouraged to submit comments by 8:00 am on the day of the meeting to ensure adequate time for City Council review and consideration.

OPEN SESSION – 5:00 P.M.

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

MOMENT OF SILENCE

PRESENTATIONS
• New Employee Introductions:
o Dena Heald, Director of Finance - Finance/Treasury Services Department o Michael Alarcon, Facilities/Parks Maintenance Worker I - Public Works Department o David Diaz, Facilities/Parks Maintenance Worker I - Public Works Department o Anthony Geissler, Facilities/Parks Maintenance Worker I - Public Works Department o Brian Swaffi, Facilities/Parks Maintenance Worker I - Public Works Department

CITY COUNCIL AGENDA
FEBRUARY 11, 2026 - Page 2

CITY MANAGER ANNOUNCEMENTS IN RESPONSE TO PUBLIC COMMENTS MADE AT THE 12/10/25 REGULAR CITY COUNCIL MEETING
PUBLIC COMMUNICATIONS (PART 1)
At this time, general Public comment is permitted only on consent calendar items and other matters not listed on the posted agenda that are within the subject matter and jurisdiction of the City. Public comment on specific items listed on the posted agenda, such as public hearing & discussion or action items, will be taken later in the meeting when the item is called for discussion. When addressing the City Council, please keep the following in mind; State law prohibits the City Council from taking any action on items not listed on the agenda. Therefore, the City Council is prevented from engaging in discussion or deliberation regarding the public’s comments or inquires on non-agendized topics, although the City Council and/or City staff can make brief statements related to a public comment. Each speaker has a 3-minute maximum time limit subject to adjustment at the discretion of the Presiding Officer. To allow City Council sufficient time to address agendized City business, if Public Communications Part 1 exceeds one hour, the remaining public speakers will be allowed to provide public comments during Public Communications Part 2. Participants cannot cede their speaking time to another person. To help ensure a respectful and efficient meeting, please address the City Council directly, not the audience, and refrain from disruptive comments and applause. We appreciate your attendance and your participation in our local government proceedings.

1. CONSENT CALENDAR

CITY COUNCIL

1.1 APPROVE DEMANDS – CHECK ISSUE DATE 11/21/25 THROUGH 1/22/26 IN THE AMOUNT OF $10,332,941.25 AND THE NOVEMBER AND DECEMBER 2025 TREASURER’S REPORTS

1.2 AUTHORIZE A DELEGATE AND ALTERNATE FOR THE MOJAVE DESERT

MOUNTAIN INTEGRATED WASTE JOINT POWERS AUTHORITY
Staff’s recommendation: Adopt a Resolution Authorizing a Delegate and Alternate for the Mojave Desert Mountain Integrated Waste Joint Powers Authority Board of Directors.

1.3 AUTHORIZE A DELEGATE AND ALTERNATE FOR THE COUNTY OF SAN

BERNARDINO SOLID WASTE ADVISORY TASK FORCE
Staff’s recommendation: Adopt a Resolution Authorizing a Delegate and Alternate for the County of San Bernardino Solid Waste Advisory Task Force.

1.4 APPROVE THE APPOINTMENT OF A CITY TREASURER
Staff’s recommendation: Adopt a Resolution Appointing the Director of Finance to Serve as the City Treasurer.

1.5 ADOPT AN ORDINANCE APPROVING DEVELOPMENT CODE AMENDMENT 2025-0006, REVISING THE CITY’S ACCESSORY DWELLING UNIT

REGULATIONS

CITY COUNCIL AGENDA
FEBRUARY 11, 2026 - Page 3
Staff’s recommendation: Adopt an ordinance entitled: An Ordinance of the City Council of the City of Big Bear Lake Amending 17.25.210 of the City of Big Bear Lake Municipal Code Relating to Accessory Dwelling Units and Junior Accessory Dwelling Units to Comply with the Recent Changes in State Law, and Finding the Action to be Statutorily Exempt from CEQA Under Public Resources Code § 21080.17.

1.6 AUTHORIZE BID SOLICITATIONS FOR UPCOMING CAPITAL IMPROVEMENT

PROJECTS AND MAINTENANCE SERVICES
Staff’s recommendation: Authorize staff to proceed with the identified bid solicitations or Request for Proposals (RFP) for the Annual Citywide Line Striping, Annual Citywide Street Sweeping Services and Planting of Seasonal Flowers within the Village projects; and find the Annual Citywide Line Striping Project exempt from the California Environmental Quality Act (CEQA).

1.7 AUTHORIZE NOTICES OF COMPLETION FOR THE SANITARY SEWER CURED

IN PLACE PIPE PROJECTS
Staff’s recommendation: Accept the work of Sancon Technologies, Inc. and Romans Construction as complete, and authorize staff to file Notices of Completion for the Sanitary Sewer Cured In Place Pipe Project and the CIPP Sewer Repairs Project.

1.8 APPROVE MEETING MINUTES FROM THE JANUARY 7, 2026 SPECIAL

MEETING OF CITY COUNCIL

1.9 APPROVE MEETING MINUTES FROM THE JANUARY 28, 2026 SPECIAL

MEETING OF CITY COUNCIL

SUCCESSOR AGENCY

1.10 APPROVE MEETING MINUTES FROM THE DECEMBER 10, 2025 MEETING OF

THE SUCCESSOR AGENCY

ITEMS REMOVED FROM THE CONSENT CALENDAR

2. DISCUSSION/ACTION ITEMS

2.1 CITY COUNCIL POLICY, PROCEDURES, AND RULES OF ORDER MANUAL REVIEW
Staff’s recommendation: Review and discuss the City of Big Bear Lake City Council Policy, Procedures, and Rules of Order Manual; provide direction to staff as appropriate.

PUBLIC COMMUNICATIONS (PART 2)

3. COMMENTS, ANNOUNCEMENTS & ADDITIONAL CITY BUSINESS

CITY COUNCIL AGENDA
FEBRUARY 11, 2026 - Page 4
• CITY CLERK, CITY ATTORNEY & CITY MANAGER COMMENTS
• COUNCILMEMBER BOARD/COMMITTEE REPORTS & COMMENTS

ADJOURNMENT

TENTATIVE ITEMS TO BE CONSIDERED AT A FUTURE PUBLIC MEETING • Non-Commercial Sign Regulations Ordinance Update
o March 11, 2026 Regular City Council Meeting
• Replenish Big Bear Project Update
o March 11, 2026 Regular City Council Meeting

DECLARATION OF POSTING
I hereby certify under penalty of perjury, under the laws of the State of California, that the foregoing agenda was posted in accordance with the applicable legal requirements. Dated this 5th day of February 2026.

Erica Stephenson, City Clerk

The City of Big Bear Lake wishes to make all of its public meetings accessible to the public. If you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (909) 866-5831.

Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

CONSENT

CALENDAR REPORTS
February 11, 2026
CHECK# VENDOR DATE AMOUNT
93312 SAN BERNARDINO COUNTY 12/04/25 2.00
93313 SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT 12/04/25 479.00 93314 BIG BEAR LAKE DWP 12/04/25 4,812.72
93316 ALLIANT INSURANCE SERVICES 12/04/25 1,754.00
93317 ALL PROTECTION ALARM 12/04/25 1,867.38
93318 BEST BEST & KRIEGER LLP 12/04/25 1,155.20
93319 BIG BEAR LIONS CHARITABLE FOUNDATION 12/04/25 2,000.00 93320 BUTCHERS BLOCKS & BUILDING MATERIALS 12/04/25 482.23 93321 BEAR VALLEY LOCK AND KEY, INC. 12/04/25 4,855.00
93322 BEAR VALLEY PRINTING INC 12/04/25 227.17
93323 EXECUCOM 12/04/25 735.00
93324 CYNTHIA LOUISE GABALDON 12/04/25 12,331.25
93326 E.I. COMPUTER SYSTEMS INC 12/04/25 17,661.36
93327 DAPEER ROSENBLIT & LITVAK LLP 12/04/25 420.00
93328 LUMBER CITY CORP. 12/04/25 393.63
93329 LAGUNA VAULT, LLC 12/04/25 57.75
93330 FEDEX 12/04/25 10.87
93331 EXTRA SPACE MANAGEMENT INC 12/04/25 1,058.00
93332 GRAINGER INC. 12/04/25 3,004.87
93333 HAAKER EQUIPMENT CO. INC. 12/04/25 3,658.31
93334 MARK ROGER WARD 12/04/25 2,840.00
93335 CHRISTOPHER ALLEN KING 12/04/25 10,250.00
93336 KUUSOFT SOFTWARE CORP. 12/04/25 9,354.48
93337 LEOCO FENCE COMPANY 12/04/25 8,916.00
93338 MILE HIGH SPORTS AND EQUIPMENT 12/04/25 4,654.80
93339 MISSION LINEN SUPPLY INC. 12/04/25 342.48
93340 CIVIC PLUS LLC 12/04/25 2,437.63
93341 MV CHENG & ASSOC INC 12/04/25 21,878.75
93342 BBAP, LLC 12/04/25 981.21
93343 PLACER LABS INC. 12/04/25 20,000.00
93344 RING CENTRAL 12/04/25 2,917.31
93345 ROBERTSON'S READY MIX 12/04/25 895.17
93346 SCMF URBAN CONSERVATION CORP 12/04/25 332,642.54
93347 ASHLEY SENTER 12/04/25 800.00
93350 TRUEPOINT SOLUTIONS, LLC 12/04/25 8,085.00
93351 TRIPEPI, SMITH & ASSOCIATES, INC. 12/04/25 7,500.00 93352 ULINE 12/04/25 85.43
93353 UNITED RENTALS (NORTH AMERICA), INC 12/04/25 6,955.27 93354 VERIZON WIRELESS 12/04/25 1,487.45
93356 WILLDAN ENGINEERING INC 12/04/25 22,493.75
93358 XYLEM WATER SOLUTIONS USA INC 12/04/25 24,112.24
93359 SAN BERNARDINO COUNTY CLERK OF THE BOARD OF SUPERVISORS 12/11/25 50.00 93360 SBCNTY VEHICLE SVCS DEPT FLEET 12/11/25 7,087.38
93362 A PERFORMANCE TOWING INC 12/11/25 525.00
93363 BIG BEAR DISPOSAL INC 12/11/25 1,362.99
93364 BIG BEAR LAKE URGENT CARE INC 12/11/25 120.00
93365 BLACKHOLE TECHNOLOGIES INC 12/11/25 2,146.75
93366 BUTCHERS BLOCKS & BUILDING MATERIALS 12/11/25 785.62 93367 CAPLINKED, INC. 12/11/25 3,900.00
93368 CINTAS CORPORATION 12/11/25 140.08
93369 LUMBER CITY CORP. 12/11/25 211.51
93370 GEIGER SUPPLY, INC. 12/11/25 82.34
93371 GRAINGER INC. 12/11/25 2,655.39
93372 KOA CORPORATION 12/11/25 5,700.00
93373 MISSION LINEN SUPPLY INC. 12/11/25 167.62
93374 MONARCH WEATHER AND 12/11/25 990.00
93375 MOUNTAIN TROPHY & PRO SHOP 12/11/25 64.65
93376 ORKIN PEST CONTROL 12/11/25 152.00
93377 PR DIAMOND PRODUCTS INC 12/11/25 455.00
93378 ROMANS CONSTRUCTION CORP. 12/11/25 4,200.00
93379 RIGHT OF WAY, INC. 12/11/25 4,235.87
93380 TRUEPOINT SOLUTIONS, LLC 12/11/25 2,825.00
93381 TRIPEPI, SMITH & ASSOCIATES, INC. 12/11/25 827.50 93382 UNDERGROUND SERVICE ALERT INC. 12/11/25 194.42
93384 CA STATE WATER RESOURCES CONTROL BOARD 12/17/25 3,945.00 93386 BIG BEAR LAKE DWP 12/17/25 54.84
93390 BBARWA 12/17/25 2,327,848.90
93391 BIG BEAR DISPOSAL INC 12/17/25 315,322.98
93392 BEST BEST & KRIEGER LLP 12/17/25 59,760.38

CITY OF BIG BEAR LAKE
CHECKS ISSUED 11/21/2025 - 01/22/2026
Item 1.1
CHECK# VENDOR DATE AMOUNT

CITY OF BIG BEAR LAKE
CHECKS ISSUED 11/21/2025 - 01/22/2026
93393 BIG BEAR PAINT CENTER 12/17/25 206.52
93394 BIG BEAR TRACTION 12/17/25 17,622.92
93396 BRAVO ARTS SOLUTIONS LLC 12/17/25 34.10
93397 BUTCHERS BLOCKS & BUILDING MATERIALS 12/17/25 586.94 93398 BEAR VALLEY ELECTRIC 12/17/25 81,405.94
93399 BEAR VALLEY PRINTING INC 12/17/25 41.87
93400 CALOLYMPIC GLOVE & SAFETY CO 12/17/25 2,789.53
93401 CINTAS CORPORATION 12/17/25 2,837.51
93402 CIVICA LAW GROUP, APC 12/17/25 19,857.50
93403 MELISA CARLC 12/17/25 1,250.00
93404 CUTTING EDGE SUPPLY 12/17/25 7,947.66
93405 DADSON IRON WORKS 12/17/25 12,500.00
93406 EIDE BAILLY LLP 12/17/25 4,963.76
93407 FEDEX 12/17/25 327.10
93408 FISHER INTEGRATED, INC. 12/17/25 2,400.00
93409 GRAINGER INC. 12/17/25 240.33
93410 HINDERLITER DE LAMAS & ASSOC INC. 12/17/25 1,693.07 93414 MARK ROGER WARD 12/17/25 3,487.14
93415 INDUSTRIAL HEARING & PULMONARY INC. 12/17/25 1,346.15 93416 LYNN MERRILL AND ASSOCIATES, INC. 12/17/25 222.94 93417 MATICH CORPORATION 12/17/25 36,702.11
93419 MILE HIGH SPORTS AND EQUIPMENT 12/17/25 380.00
93420 MISSION LINEN SUPPLY INC. 12/17/25 143.43
93421 CIVIC PLUS LLC 12/17/25 8,738.10
93422 BBAP, LLC 12/17/25 445.34
93423 ORKIN PEST CONTROL 12/17/25 400.00
93425 PETER CRAWFORD PLUMBING 12/17/25 1,700.00
93426 RIGHT OF WAY, INC. 12/17/25 581.63
93427 SAFELITE FULFILLMENT, INC. 12/17/25 791.37
93429 SIERRA AGGREGATE COMPANY, INC 12/17/25 1,640.89
93430 SBRK FINANCE HOLDINGS, INC 12/17/25 1,724.11
93432 SOUTHWEST GAS CORPORATION 12/17/25 5,030.51
93433 CAT TRACKING INC. 12/17/25 7,046.75
93434 TRIDEN GROUP CORPORATION 12/17/25 63,076.40
93435 UNITED RENTALS (NORTH AMERICA), INC 12/17/25 33,016.25 93436 WAXIE SANITARY SUPPLY INC. 12/17/25 5,245.12
93437 WEST COAST PIPEWORKS BIG BEAR 12/17/25 11,915.86
93438 WILLDAN ENGINEERING INC 12/17/25 22,465.00
93439 BIG BEAR LAKE DWP 01/07/26 2,696.31
93440 MOUNTAIN AREA REGIONAL TRANSIT AUTHORITY 01/07/26 83,333.34 93441 SOUTH COAST AQMD 01/07/26 736.57
93442 AIRGAS, INC. 01/07/26 67.38
93443 ALLIANT INSURANCE SERVICES 01/07/26 527.00
93444 ALL PROTECTION ALARM 01/07/26 1,597.80
93446 BUTCHERS BLOCKS & BUILDING MATERIALS 01/07/26 461.08 93447 CALOLYMPIC GLOVE & SAFETY CO 01/07/26 625.32
93448 E.I. COMPUTER SYSTEMS INC 01/07/26 450.00
93449 LUMBER CITY CORP. 01/07/26 355.22
93450 EXTRA SPACE MANAGEMENT INC 01/07/26 1,058.00
93451 GRAINGER INC. 01/07/26 2,625.99
93452 MARK ROGER WARD 01/07/26 760.00
93453 MTS PARTNERS INC 01/07/26 539.84
93454 LEOCO FENCE COMPANY 01/07/26 10,201.00
93455 LIBCO INCORPORATED 01/07/26 11,000.00
93456 MAIN STREET MATERIALS INC 01/07/26 5,810.97
93457 MERRELL JOHNSON ENGINEERING INC 01/07/26 9,294.50 93458 MILE HIGH SPORTS AND EQUIPMENT 01/07/26 1,144.84
93459 MISSION LINEN SUPPLY INC. 01/07/26 523.25
93460 MICHAEL MARCOTTE 01/07/26 155.00
93461 MONARCH WEATHER AND 01/07/26 990.00
93463 RANDY SPITZ 01/07/26 215.55
93464 LIGHTHOUSE MOUNTAINTOP STRINGS 01/07/26 96.50
93465 BBAP, LLC 01/07/26 3,519.70
93466 ORKIN PEST CONTROL 01/07/26 275.00
93467 EMERGENCY ROADSIDE SERVICE INC 01/07/26 8,300.00
93468 QUILL CORPORATION 01/07/26 89.06
93469 RIGHT OF WAY, INC. 01/07/26 9,664.92
93470 SINGLE POINT OF CONTACT, INC 01/07/26 278.00
93471 SOUTHWEST GAS CORPORATION 01/07/26 11,286.75
CHECK# VENDOR DATE AMOUNT

CITY OF BIG BEAR LAKE
CHECKS ISSUED 11/21/2025 - 01/22/2026
93472 UNITED RENTALS (NORTH AMERICA), INC 01/07/26 2,539.67 93473 VERIZON WIRELESS 01/07/26 1,752.96
93474 WAXIE SANITARY SUPPLY INC. 01/07/26 4,877.65
93476 XYLEM WATER SOLUTIONS USA INC 01/07/26 19,750.91
93477 ADDICTION MEDICINE CONSULTANTS, INC 01/15/26 2,736.00 93479 BIG BEAR DISPOSAL INC 01/15/26 314,957.24
93480 BEST BEST & KRIEGER LLP 01/15/26 33,661.06
93481 BEAR VALLEY ELECTRIC 01/15/26 62,060.05
93482 EXECUCOM 01/15/26 735.00
93483 CINTAS CORPORATION 01/15/26 420.23
93484 LAGUNA VAULT, LLC 01/15/26 57.75
93485 EIDE BAILLY LLP 01/15/26 1,443.75
93486 FISHER INTEGRATED, INC. 01/15/26 1,200.00
93487 THE GRIZZLY 01/15/26 2,780.25
93488 JUSTFOIA INC 01/15/26 375.00
93489 LANCE SOLL & LUNGHARD 01/15/26 10,867.00
93490 MOUNTAIN TROPHY & PRO SHOP 01/15/26 316.79
93491 MUNISERVICES, LLC 01/15/26 2,000.00
93492 MV CHENG & ASSOC INC 01/15/26 12,132.50
93493 ORKIN PEST CONTROL 01/15/26 239.00
93494 SIMPLER SYSTEMS INC 01/15/26 10,000.00
93495 SWA GROUP INC. 01/15/26 1,650.00
93496 TRUEPOINT SOLUTIONS, LLC 01/15/26 825.00
93501 SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT 01/22/26 5,935.19 93502 SBCNTY VEHICLE SVCS DEPT FLEET 01/22/26 8,012.20
93505 AIRGAS, INC. 01/22/26 73.52
93506 BIG BEAR DISPOSAL INC 01/22/26 127.48
93507 BLACKHOLE TECHNOLOGIES INC 01/22/26 1,969.78
93508 PETER JOSEPH BUCKNAM 01/22/26 10,676.48
93509 BUTCHERS BLOCKS & BUILDING MATERIALS 01/22/26 429.92 93510 BEAR VALLEY PRINTING INC 01/22/26 301.70
93511 CINTAS CORPORATION 01/22/26 1,714.71
93513 MELISA CARLC 01/22/26 985.00
93514 ROBERT CRITELLI 01/22/26 2,500.00
93515 CTWS, LLC 01/22/26 731.73
93516 LUMBER CITY CORP. 01/22/26 50.76
93517 FRANKLIN TRUCK PARTS, INC 01/22/26 4,026.17
93518 GEIGER SUPPLY, INC. 01/22/26 258.80
93519 GRAINGER INC. 01/22/26 2,139.46
93520 HILLTOP GEOTECHNICAL, INC. 01/22/26 9,800.00
93521 MARK ROGER WARD 01/22/26 7,160.00
93523 MERRELL JOHNSON ENGINEERING INC 01/22/26 15,939.25 93524 MISSION LINEN SUPPLY INC. 01/22/26 508.86
93525 ORKIN PEST CONTROL 01/22/26 127.33
93526 PANDA SHAN LLC 01/22/26 15,000.00
93527 PARKHOUSE TIRE, INC. 01/22/26 855.86
93528 PETER CRAWFORD PLUMBING 01/22/26 4,725.00
93529 ROBERTSON'S READY MIX 01/22/26 2,171.70
93530 SINGLE POINT OF CONTACT, INC 01/22/26 855.54
93531 TENCO INC. 01/22/26 6,210.17
93532 TOM DODSON & ASSOCIATES 01/22/26 510.00
93533 TRIPEPI, SMITH & ASSOCIATES, INC. 01/22/26 1,743.75 93534 TWIN BEAR EQUIPMENT RENTAL, INC. 01/22/26 226.60
93535 ULINE 01/22/26 1,753.54
93536 UNDERGROUND SERVICE ALERT INC. 01/22/26 194.42
93537 UNITED RENTALS (NORTH AMERICA), INC 01/22/26 43,301.78 93538 VOLVO CONSTRUCTION EQUIPMENT INC. 01/22/26 43,746.50 93539 WAXIE SANITARY SUPPLY INC. 01/22/26 5,975.87
93540 WILLDAN ENGINEERING INC 01/22/26 26,981.25
93541 BIG BEAR LOG WORKS, INC. 01/22/26 7,943.00
93542 XYLEM WATER SOLUTIONS USA INC 01/22/26 99,396.71
93543 ZUMAR INDUSTRIES, INC. 01/22/26 1,547.18
ACH ALL4, LLC 01/07/26 4,466.25
ACH AUTOZONE INVESTMENT CORPORATION 12/04/25 295.08
ACH AUTOZONE INVESTMENT CORPORATION 01/22/26 60.57
ACH CHARTER COMMUNICATIONS HOLDINGS, LLC 12/17/25 8,780.78 ACH CHARTER COMMUNICATIONS HOLDINGS, LLC 01/07/26 620.86 ACH DEREK GREER 12/04/25 3,515.00
ACH DEREK GREER 01/07/26 3,000.00
CHECK# VENDOR DATE AMOUNT

CITY OF BIG BEAR LAKE
CHECKS ISSUED 11/21/2025 - 01/22/2026
ACH ESPYR 11/26/25 204.60
ACH ESPYR 12/15/25 204.60
ACH FIRST-CITIZENS BANK & TRUST COMPANY 12/04/25 1,829.98 ACH FIRST-CITIZENS BANK & TRUST COMPANY 01/15/26 1,829.98 ACH FIRST-CITIZENS BANK & TRUST COMPANY 01/22/26 411.88 ACH GARY PAYNE 12/11/25 275.00
ACH GARY PAYNE 12/17/25 825.00
ACH GARY PAYNE 01/07/26 5,577.44
ACH GARY PAYNE 01/22/26 412.49
ACH GRANITE CONSTRUCTION COMPANY 01/15/26 1,302,437.61
ACH GRANITE CONSTRUCTION COMPANY 01/22/26 137,258.95
ACH HAKIMS PROPERTIES LLC 01/07/26 1,000.00
ACH MOUNTAIN MEADOWS SENIOR HOUSING 12/17/25 3,500,000.00 ACH PHASE II SYSTEMS 12/15/25 2,336.95
ACH PHASE II SYSTEMS 01/22/26 2,336.95
ACH RING CENTRAL 01/15/26 5,774.72
ACH S PORTER INC 12/22/25 84,720.93
ACH SAN BERN CNTY SHERIFF DEPT 12/17/25 69,892.99
ACH SAN BERN CNTY SHERIFF DEPT 01/22/26 545,835.00
ACH TASC CLIENT INVOICES 12/15/25 88.35
ACH TASC CLIENT INVOICES 01/20/26 88.35
ACH VALERO MARKETING & SUPPLY CO 12/17/25 686.71
ACH WHAT'S UP BIG BEAR 12/11/25 120.00
ACH WHAT'S UP BIG BEAR 12/17/25 180.00
10,332,941.25
Check# Vendor/Employee Transaction Amount
CITY COUNCIL 4110
93319 BIG BEAR LIONS CHARITABLE FOUNDATION 12/04/25 2,000.00 93347 ASHLEY SENTER 12/04/25 800.00
93490 MOUNTAIN TROPHY & PRO SHOP 01/15/26 193.95
2,993.95
CITY CLERK & COMMUNICATIONS 4130
93316 ALLIANT INSURANCE SERVICES 12/04/25 1,754.00
93322 BEAR VALLEY PRINTING INC 12/04/25 87.67
93329 LAGUNA VAULT, LLC 12/04/25 57.75
93340 CIVIC PLUS LLC 12/04/25 2,437.63
93391 BIG BEAR DISPOSAL INC 12/17/25 365.74
93392 BEST BEST & KRIEGER LLP 12/17/25 27,596.80
93421 CIVIC PLUS LLC 12/17/25 1,190.70
93443 ALLIANT INSURANCE SERVICES 01/07/26 527.00
93455 LIBCO INCORPORATED 01/07/26 11,000.00
93480 BEST BEST & KRIEGER LLP 01/15/26 11,431.90
93484 LAGUNA VAULT, LLC 01/15/26 57.75
93510 BEAR VALLEY PRINTING INC 01/22/26 301.70

ACH SAN BERN CNTY SHERIFF DEPT

HOLIDAY DONATION

COUNCIL PROVISIONS

NAME PLATES

SPECIAL EVENT EXPENSE - VILLAGE TREE LIGHTING CEREMONY

DOCUMENT STORAGE - DECEMBER

MUNICIPAL CODE SUPPLEMENTATION

SPECIAL EVENT EXPENSE - VILLAGE TREE LIGHTING CEREMONY

LEGAL SERVICES - OCTOBER/NOVEMBER

MUNICIPAL CODE HOSTING

SPECIAL EVENT EXPENSE - HALLOWEEN IN THE VILLAGE

SPECIAL EVENT EXPENSE - VILLAGE TREE LIGHTING CEREMONY

LEGAL SERVICES - DECEMBER

DOCUMENT STORAGE - JANUARY

ARMED FORCES BANNERS
SPECIAL EVENT EXPENSE - 4TH OF JULY 12/17/25 32,104.96
88,913.60
FINANCE & TREASURY SERVICES 4140
93341 MV CHENG & ASSOC INC PROFESSIONAL SERVICES 12/04/25 21,878.75 93406 EIDE BAILLY LLP PROFESSIONAL SERVICES 12/17/25 4,963.76 93410 HINDERLITER DE LAMAS & ASSOC INC. PROFESSIONAL SERVICES 12/17/25 1,693.07 93485 EIDE BAILLY LLP PROFESSIONAL SERVICES 01/15/26 1,443.75 93489 LANCE SOLL & LUNGHARD PROFESSIONAL SERVICES 01/15/26 9,763.00 93491 MUNISERVICES, LLC ANNUAL REPORTING DATA 01/15/26 2,000.00 93492 MV CHENG & ASSOC INC PROFESSIONAL SERVICES 01/15/26 12,132.50 ACH DEREK GREER INTERIM EMPLOYEE HOUSING 12/04/25 3,515.00 ACH DEREK GREER INTERIM EMPLOYEE HOUSING 01/07/26 3,000.00 ACH HAKIMS PROPERTIES LLC INTERIM EMPLOYEE HOUSING 01/07/26 1,000.00 61,389.83
STAFF SERVICES & RISK MANAGEMENT 4150
93351 TRIPEPI, SMITH & ASSOCIATES, INC. RECRUITMENT EXPENSE 12/04/25 7,500.00 93364 BIG BEAR LAKE URGENT CARE INC PROFESSIONAL SERVICES 12/11/25 120.00 93415 INDUSTRIAL HEARING & PULMONARY INC. EXTERNAL TRAINING EXPENSE 12/17/25 1,346.15 93477 ADDICTION MEDICINE CONSULTANTS, INC ANNUAL DOT TESTING PROGRAM FEES 01/15/26 2,736.00 ACH ESPYR EAP SERVICES - NOVEMBER 11/26/25 204.60
ACH ESPYR EAP SERVICES - DECEMBER 12/15/25 204.60
ACH PHASE II SYSTEMS PARS ADMINISTRATIVE FEES - OCTOBER 12/15/25 2,336.95 ACH PHASE II SYSTEMS PARS ADMINISTRATIVE FEES - NOVEMBER 01/22/26 2,336.95 ACH TASC CLIENT INVOICES ADMINISTRATIVE FEES - JANUARY 12/15/25 88.35 ACH TASC CLIENT INVOICES ADMINISTRATIVE FEES - FEBRUARY 01/20/26 88.35 16,961.95
CITY ATTORNEY 4170
93318 BEST BEST & KRIEGER LLP PROFESSIONAL LEGAL SERVICES - OCTOBER 12/04/25 1,155.20 93327 DAPEER ROSENBLIT & LITVAK LLP PROFESSIONAL LEGAL SERVICES - OCTOBER 12/04/25 420.00 93392 BEST BEST & KRIEGER LLP PROFESSIONAL LEGAL SERVICES - OCTOBER/NOVEMBER 12/17/25 32,163.58 93402 CIVICA LAW GROUP, APC PROFESSIONAL LEGAL SERVICES - NOVEMBER 12/17/25 19,857.50 93480 BEST BEST & KRIEGER LLP PROFESSIONAL LEGAL SERVICES - DECEMBER 01/15/26 22,229.16 93487 THE GRIZZLY LEGAL NOTICES 01/15/26 2,780.25
78,605.69

CITY OF BIG BEAR LAKE

EXPENDITURE BY DEPARTMENT
CHECKS ISSUED 11/21/2025 - 01/22/2026

CITY COUNCIL TOTAL

CITY CLERK & COMMUNICATIONS TOTAL

FINANCE & TREASURY SERVICES TOTAL

STAFF SERVICES & RISK MANAGEMENT TOTAL

CITY ATTORNEY TOTAL
Check# Vendor/Employee Transaction Amount

CITY OF BIG BEAR LAKE

EXPENDITURE BY DEPARTMENT
CHECKS ISSUED 11/21/2025 - 01/22/2026
TRAFFIC SAFETY 4230
93398 BEAR VALLEY ELECTRIC ELECTRICITY USAGE 12/17/25 3,141.73 93481 BEAR VALLEY ELECTRIC ELECTRICITY USAGE 01/15/26 709.66 3,851.39
LAW ENFORCEMENT 4250
ACH SAN BERN CNTY SHERIFF DEPT QUARTERLY EXPENSES/OVERTIME CHARGES SNOW & TMP 12/17/25 37,788.03 ACH SAN BERN CNTY SHERIFF DEPT MONTHLY SHERIFF CONTRACT - DECEMBER 01/22/26 545,835.00 583,623.03
ANIMAL REGULATION 4260
93371 GRAINGER INC. MATERIALS/SUPPLIES 12/11/25 229.12
93423 ORKIN PEST CONTROL PEST CONTROL SERVICES 12/17/25 161.00 93466 ORKIN PEST CONTROL PEST CONTROL SERVICES 01/07/26 161.00 551.12
ENGINEERING 4310
93324 CYNTHIA LOUISE GABALDON PROFESSIONAL SERVICES 12/04/25 10,663.75 93359 SAN BERNARDINO COUNTY CLERK OF THE BOARD OF SUPERVISORS NOTICE OF EXEMPTION FILING FEE 12/11/25 50.00 93360 SBCNTY VEHICLE SVCS DEPT FLEET FUEL CHARGES 12/11/25 306.14 93457 MERRELL JOHNSON ENGINEERING INC PROFESSIONAL SERVICES 01/07/26 975.00 93502 SBCNTY VEHICLE SVCS DEPT FLEET FUEL CHARGES 01/22/26 374.82 93508 PETER JOSEPH BUCKNAM PROFESSIONAL SERVICES 01/22/26 10,676.48 93523 MERRELL JOHNSON ENGINEERING INC PROFESSIONAL SERVICES 01/22/26 10,621.75 93532 TOM DODSON & ASSOCIATES PROFESSIONAL SERVICES 01/22/26 510.00 34,177.94
STREET MAINTENANCE & SNOW REMOVAL 4320
93317 ALL PROTECTION ALARM ALARM MONITORING 12/04/25 586.98 93320 BUTCHERS BLOCKS & BUILDING MATERIALS MATERIALS/SUPPLIES 12/04/25 89.11 93322 BEAR VALLEY PRINTING INC SNOW PLOWING DISTRICT MAP PRINTING 12/04/25 139.50 93323 EXECUCOM AFTER-HOURS CALL SERVICE 12/04/25 367.50 93328 LUMBER CITY CORP. MATERIALS/SUPPLIES 12/04/25 163.92 93331 EXTRA SPACE MANAGEMENT INC STORAGE RENTAL SPACE 12/04/25 1,058.00 93332 GRAINGER INC. MATERIALS/SUPPLIES 12/04/25 899.22
93339 MISSION LINEN SUPPLY INC. UNIFORM LAUNDRY SERVICE 12/04/25 273.98 93345 ROBERTSON'S READY MIX MATERIALS/SUPPLIES 12/04/25 895.17 93352 ULINE SIGNAGE 12/04/25 85.43
93360 SBCNTY VEHICLE SVCS DEPT FLEET FUEL CHARGES 12/11/25 2,891.60 93362 A PERFORMANCE TOWING INC TOWING SERVICES 12/11/25 525.00 93365 BLACKHOLE TECHNOLOGIES INC GPS MONTHLY SERVICES 12/11/25 2,146.75 93366 BUTCHERS BLOCKS & BUILDING MATERIALS MATERIALS/SUPPLIES 12/11/25 703.68 93368 CINTAS CORPORATION FIRST AID SUPPLIES 12/11/25 70.04 93371 GRAINGER INC. MATERIALS/SUPPLIES 12/11/25 48.55
93373 MISSION LINEN SUPPLY INC. UNIFORM LAUNDRY SERVICE 12/11/25 134.10 93374 MONARCH WEATHER AND WEATHER FORECASTING SERVICES 12/11/25 990.00 93377 PR DIAMOND PRODUCTS INC MATERIALS/SUPPLIES 12/11/25 455.00 93379 RIGHT OF WAY, INC. SIGNAGE 12/11/25 4,235.87
93393 BIG BEAR PAINT CENTER MATERIALS/SUPPLIES 12/17/25 206.52 93394 BIG BEAR TRACTION SNOW REMOVAL EXPENSE - CHAINS 12/17/25 17,622.92 93397 BUTCHERS BLOCKS & BUILDING MATERIALS MATERIALS/SUPPLIES 12/17/25 74.96 93399 BEAR VALLEY PRINTING INC SIGNAGE 12/17/25 41.87
93400 CALOLYMPIC GLOVE & SAFETY CO MATERIALS/SUPPLIES 12/17/25 1,394.77 93401 CINTAS CORPORATION FIRST AID SUPPLIES 12/17/25 738.20 93403 MELISA CARLC PROFESSIONAL SERVICES 12/17/25 720.00 93404 CUTTING EDGE SUPPLY SNOW REMOVAL EXPENSE - CUTTING EDGES 12/17/25 7,947.66 93409 GRAINGER INC. MATERIALS/SUPPLIES 12/17/25 240.33
93420 MISSION LINEN SUPPLY INC. UNIFORM LAUNDRY SERVICE 12/17/25 114.74 93426 RIGHT OF WAY, INC. SIGNAGE 12/17/25 581.63
93429 SIERRA AGGREGATE COMPANY, INC SNOW REMOVAL EXPENSE - CINDERS 12/17/25 1,640.89

TRAFFIC SAFETY TOTAL

LAW ENFORCEMENT TOTAL

ANIMAL REGULATION TOTAL

ENGINEERING TOTAL
Check# Vendor/Employee Transaction Amount

CITY OF BIG BEAR LAKE

EXPENDITURE BY DEPARTMENT
CHECKS ISSUED 11/21/2025 - 01/22/2026
93435 UNITED RENTALS (NORTH AMERICA), INC SNOW REMOVAL EXPENSE - EQUIPMENT RENTALS 12/17/25 32,126.75 93436 WAXIE SANITARY SUPPLY INC. JANITORIAL SUPPLIES 12/17/25 1,311.28 93437 WEST COAST PIPEWORKS BIG BEAR WATER BOTTLE STATION INSTALLATION 12/17/25 6,915.86 93444 ALL PROTECTION ALARM ALARM MONITORING 01/07/26 50.00 93446 BUTCHERS BLOCKS & BUILDING MATERIALS MATERIALS/SUPPLIES 01/07/26 411.27 93447 CALOLYMPIC GLOVE & SAFETY CO MATERIALS/SUPPLIES 01/07/26 312.66 93449 LUMBER CITY CORP. MATERIALS/SUPPLIES 01/07/26 108.31 93450 EXTRA SPACE MANAGEMENT INC STORAGE RENTAL SPACE 01/07/26 1,058.00 93451 GRAINGER INC. MATERIALS/SUPPLIES 01/07/26 1,302.78 93456 MAIN STREET MATERIALS INC SNOW REMOVAL EXPENSE - ICE SLICER 01/07/26 5,810.97 93459 MISSION LINEN SUPPLY INC. UNIFORM LAUNDRY SERVICE 01/07/26 418.60 93461 MONARCH WEATHER AND WEATHER FORECASTING SERVICES 01/07/26 990.00 93463 RANDY SPITZ MEETING SUPPLIES 01/07/26 215.55
93467 EMERGENCY ROADSIDE SERVICE INC WINTER VEHICLE TOWING & IMPOUNDING SERVICES 01/07/26 8,300.00 93469 RIGHT OF WAY, INC. SIGNAGE 01/07/26 9,664.92
93472 UNITED RENTALS (NORTH AMERICA), INC SNOW REMOVAL EXPENSE - EQUIPMENT RENTALS 01/07/26 2,539.67 93474 WAXIE SANITARY SUPPLY INC. JANITORIAL SUPPLIES 01/07/26 1,219.42 93482 EXECUCOM AFTER-HOURS CALL SERVICE 01/15/26 367.50 93502 SBCNTY VEHICLE SVCS DEPT FLEET FUEL CHARGES 01/22/26 3,356.08 93507 BLACKHOLE TECHNOLOGIES INC GPS MONTHLY SERVICES 01/22/26 1,969.78 93509 BUTCHERS BLOCKS & BUILDING MATERIALS MATERIALS/SUPPLIES 01/22/26 429.92 93511 CINTAS CORPORATION FIRST AID SUPPLIES/AED LEASE 01/22/26 857.36 93513 MELISA CARLC PW PROFESSIONAL SERVICES 01/22/26 560.00 93515 CTWS, LLC MATERIALS/SUPPLIES 01/22/26 731.73
93516 LUMBER CITY CORP. MATERIALS/SUPPLIES 01/22/26 39.14 93518 GEIGER SUPPLY, INC. MATERIALS/SUPPLIES 01/22/26 258.80 93519 GRAINGER INC. SAFETY EQUIPMENT 01/22/26 1,898.99
93524 MISSION LINEN SUPPLY INC. UNIFORM LAUNDRY SERVICE 01/22/26 407.09 93529 ROBERTSON'S READY MIX MATERIALS/SUPPLIES 01/22/26 2,171.70 93531 TENCO INC. SNOW REMOVAL EXPENSE - EQUIPMENT ATTACHMENTS 01/22/26 6,210.17 93535 ULINE MATERIALS/SUPPLIES 01/22/26 1,753.54
93537 UNITED RENTALS (NORTH AMERICA), INC SNOW REMOVAL EXPENSE - EQUIPMENT RENTALS 01/22/26 43,301.78 93538 VOLVO CONSTRUCTION EQUIPMENT INC. SNOW REMOVAL EXPENSE - EQUIPMENT RENTALS 01/22/26 43,746.50 93539 WAXIE SANITARY SUPPLY INC. JANITORIAL SUPPLIES 01/22/26 1,493.97 93543 ZUMAR INDUSTRIES, INC. SIGNAGE 01/22/26 1,547.18
ACH CHARTER COMMUNICATIONS HOLDINGS, LLC CABLE SERVICE 12/17/25 92.51 ACH CHARTER COMMUNICATIONS HOLDINGS, LLC CABLE SERVICE 01/07/26 92.51 ACH VALERO MARKETING & SUPPLY CO FUEL CHARGES 12/17/25 496.57 232,622.75
VEHICLE MAINTENANCE 4325
93314 BIG BEAR LAKE DWP WATER USAGE 12/04/25 357.66
93339 MISSION LINEN SUPPLY INC. UNIFORM LAUNDRY SERVICE 12/04/25 17.13 93342 BBAP, LLC VEHICLE REPAIR PARTS 12/04/25 981.21
93373 MISSION LINEN SUPPLY INC. UNIFORM LAUNDRY SERVICE 12/11/25 8.38 93398 BEAR VALLEY ELECTRIC ELECTRICITY USAGE 12/17/25 83.82 93420 MISSION LINEN SUPPLY INC. UNIFORM LAUNDRY SERVICE 12/17/25 7.18 93422 BBAP, LLC VEHICLE REPAIR PARTS 12/17/25 445.34
93427 SAFELITE FULFILLMENT, INC. WINDSHIELD REPLACEMENT 12/17/25 791.37 93432 SOUTHWEST GAS CORPORATION NATURAL GAS USAGE 12/17/25 1,153.33 93439 BIG BEAR LAKE DWP WATER USAGE 01/07/26 327.16
93459 MISSION LINEN SUPPLY INC. UNIFORM LAUNDRY SERVICE 01/07/26 26.17 93465 BBAP, LLC VEHICLE REPAIR PARTS 01/07/26 3,270.64
93471 SOUTHWEST GAS CORPORATION NATURAL GAS USAGE 01/07/26 1,753.50 93517 FRANKLIN TRUCK PARTS, INC VEHICLE REPAIR PARTS 01/22/26 4,026.17 PW: STREET MAINTENANCE & SNOW REMOVAL TOTAL
Check# Vendor/Employee Transaction Amount

CITY OF BIG BEAR LAKE

EXPENDITURE BY DEPARTMENT
CHECKS ISSUED 11/21/2025 - 01/22/2026
93524 MISSION LINEN SUPPLY INC. 01/22/26 25.44
93527 PARKHOUSE TIRE, INC. 01/22/26 855.86
ACH AUTOZONE INVESTMENT CORPORATION 12/04/25 180.89
14,311.25
STREET LIGHTING 4330
93398 BEAR VALLEY ELECTRIC 12/17/25 19,314.79
93481 BEAR VALLEY ELECTRIC 01/15/26 8,980.33
28,295.12
PARKING LOTS & FACILITIES 4335
93314 BIG BEAR LAKE DWP 12/04/25 474.38
93363 BIG BEAR DISPOSAL INC 12/11/25 127.48
93369 LUMBER CITY CORP. 12/11/25 198.15
93371 GRAINGER INC. 12/11/25 1,816.09
93376 ORKIN PEST CONTROL 12/11/25 152.00
93386 BIG BEAR LAKE DWP 12/17/25 54.84
93398 BEAR VALLEY ELECTRIC 12/17/25 15,890.53
93432 SOUTHWEST GAS CORPORATION 12/17/25 217.59
93436 WAXIE SANITARY SUPPLY INC. 12/17/25 1,311.28
93439 BIG BEAR LAKE DWP 01/07/26 546.37
93466 ORKIN PEST CONTROL 01/07/26 114.00
93471 SOUTHWEST GAS CORPORATION 01/07/26 726.62
93474 WAXIE SANITARY SUPPLY INC. 01/07/26 1,219.42
93481 BEAR VALLEY ELECTRIC 01/15/26 9,940.79
93506 BIG BEAR DISPOSAL INC 01/22/26 127.48
93525 ORKIN PEST CONTROL 01/22/26 127.33
93539 WAXIE SANITARY SUPPLY INC. 01/22/26 1,493.97
ACH CHARTER COMMUNICATIONS HOLDINGS, LLC 12/17/25 480.00 35,018.32
PLANNING 4410
93312 SAN BERNARDINO COUNTY 12/04/25 2.00
93468 QUILL CORPORATION 01/07/26 89.06
ACH MOUNTAIN MEADOWS SENIOR HOUSING 12/17/25 3,500,000.00 3,500,091.06
ECONOMIC DEVELOPMENT & TOURISM MANAGEMENT 4415
93335 CHRISTOPHER ALLEN KING 12/04/25 10,250.00
93343 PLACER LABS INC. 12/04/25 20,000.00
93360 SBCNTY VEHICLE SVCS DEPT FLEET 12/11/25 247.12
93502 SBCNTY VEHICLE SVCS DEPT FLEET 01/22/26 637.67
93526 PANDA SHAN LLC 01/22/26 15,000.00

ACH VALERO MARKETING & SUPPLY CO

UNIFORM LAUNDRY SERVICE
TIRES

MATERIALS/SUPPLIES

ELECTRICITY USAGE

WATER USAGE

PORTABLE RESTROOM RENTALS

MATERIALS/SUPPLIES

PEST CONTROL SERVICES

WATER USAGE

ELECTRICITY USAGE

NATURAL GAS USAGE

JANITORIAL SUPPLIES

WATER USAGE

PEST CONTROL SERVICES

NATURAL GAS USAGE

JANITORIAL SUPPLIES

ELECTRICITY USAGE

PORTABLE RESTROOM RENTALS

PEST CONTROL SERVICES

JANITORIAL SUPPLIES

SECURITY CAMERA INTERNET SERVICE

MONTHLY ASSESSOR PARCEL MAP UPDATE

OFFICE SUPPLIES

AFFORDABLE HOUSING PAYMENT

BUSINESS IMPROVEMENT GRANT - CHRIS KING STUDIOS

DATA ANALYTICS ANNUAL SUBSCRIPTION

FUEL CHARGES

BUSINESS IMPROVEMENT GRANT - BEAR CREEK RESORT
FUEL CHARGES 12/17/25 190.14
46,324.93
BUILDING & SAFETY 4430
93356 WILLDAN ENGINEERING INC PROFESSIONAL SERVICES 12/04/25 22,493.75 93360 SBCNTY VEHICLE SVCS DEPT FLEET FUEL CHARGES 12/11/25 81.90 93438 WILLDAN ENGINEERING INC PROFESSIONAL SERVICES 12/17/25 22,465.00 93502 SBCNTY VEHICLE SVCS DEPT FLEET FUEL CHARGES 01/22/26 126.73 93540 WILLDAN ENGINEERING INC PROFESSIONAL SERVICES 01/22/26 26,981.25 72,148.63
PAC ADMINSTRATION 4610
93396 BRAVO ARTS SOLUTIONS LLC TICKET PRINTING FEES 12/17/25 34.10 93464 LIGHTHOUSE MOUNTAINTOP STRINGS TICKET SALES REIMBURSEMENT 01/07/26 96.50 130.60

PLANNING TOTAL

ECONOMIC DEVELOPMENT & TOURISM MANAGEMENT TOTAL

BUILDING & SAFETY TOTAL

PAC ADMINSTRATION TOTAL
PW: PARKING LOTS & FACILITIES TOTAL
PW: VEHICLE MAINTENANCE TOTAL
PW: STREET LIGHTING TOTAL
Check# Vendor/Employee Transaction Amount

CITY OF BIG BEAR LAKE

EXPENDITURE BY DEPARTMENT
CHECKS ISSUED 11/21/2025 - 01/22/2026
CITY PARKS & TRAILS 4625
93314 BIG BEAR LAKE DWP WATER USAGE 12/04/25 2,425.65
93317 ALL PROTECTION ALARM ALARM MONITORING 12/04/25 511.68 93332 GRAINGER INC. MATERIALS/SUPPLIES 12/04/25 620.13
93338 MILE HIGH SPORTS AND EQUIPMENT MATERIALS/SUPPLIES 12/04/25 4,654.80 93371 GRAINGER INC. MATERIALS/SUPPLIES 12/11/25 561.63
93398 BEAR VALLEY ELECTRIC ELECTRICITY USAGE 12/17/25 8,626.89 93405 DADSON IRON WORKS SWING GATE - CASTLEROCK TRAILHEAD PARKING LOT 12/17/25 12,500.00 93419 MILE HIGH SPORTS AND EQUIPMENT MATERIALS/SUPPLIES 12/17/25 380.00 93436 WAXIE SANITARY SUPPLY INC. JANITORIAL SUPPLIES 12/17/25 1,311.28 93439 BIG BEAR LAKE DWP WATER USAGE 01/07/26 1,101.36
93444 ALL PROTECTION ALARM ALARM MONITORING 01/07/26 125.79 93451 GRAINGER INC. MATERIALS/SUPPLIES 01/07/26 1,323.21 93458 MILE HIGH SPORTS AND EQUIPMENT MATERIALS/SUPPLIES 01/07/26 1,144.84 93474 WAXIE SANITARY SUPPLY INC. JANITORIAL SUPPLIES 01/07/26 1,219.42 93481 BEAR VALLEY ELECTRIC ELECTRICITY USAGE 01/15/26 5,166.33 93519 GRAINGER INC. MATERIALS/SUPPLIES 01/22/26 240.47
93534 TWIN BEAR EQUIPMENT RENTAL, INC. MATERIALS/SUPPLIES 01/22/26 226.60 93539 WAXIE SANITARY SUPPLY INC. JANITORIAL SUPPLIES 01/22/26 1,493.97 ACH CHARTER COMMUNICATIONS HOLDINGS, LLC SECURITY CAMERA INTERNET SERVICE 12/17/25 819.98 44,454.03
GENERAL GOVERNMENT 4800
93330 FEDEX SHIPPING CHARGES 12/04/25 10.87
93375 MOUNTAIN TROPHY & PRO SHOP OFFICE NAME PLATE 12/11/25 64.65 93401 CINTAS CORPORATION FIRST AID SUPPLIES 12/17/25 940.89 93407 FEDEX SHIPPING CHARGES 12/17/25 327.10
93490 MOUNTAIN TROPHY & PRO SHOP OFFICE NAME PLATE 01/15/26 122.84 1,466.35
INFORMATIONAL TECHNOLOGY 4810
93326 E.I. COMPUTER SYSTEMS INC COMPUTER EQUIPMENT 12/04/25 17,661.36 93334 MARK ROGER WARD IT CONSULTING SERVICES 12/04/25 2,840.00 93336 KUUSOFT SOFTWARE CORP. COMPUTER EQUIPMENT 12/04/25 9,354.48 93344 RING CENTRAL COMMUNICATION SERVICES 12/04/25 2,917.31 93350 TRUEPOINT SOLUTIONS, LLC PAYMENT ADAPTOR ANNUAL SUBSCRIPTION 12/04/25 8,085.00 93354 VERIZON WIRELESS CELL PHONE SERVICE 12/04/25 966.84 93367 CAPLINKED, INC. VIRTUAL DATA ROOM ANNUAL SOFTWARE SUBSCRIPTION 12/11/25 3,900.00 93380 TRUEPOINT SOLUTIONS, LLC ACCELA IMPLEMENTATION 12/11/25 2,825.00 93403 MELISA CARLC PROFESSIONAL SERVICES 12/17/25 530.00 93408 FISHER INTEGRATED, INC. VIDEO STREAMING 12/17/25 2,400.00 93414 MARK ROGER WARD IT CONSULTING SERVICES 12/17/25 3,487.14 93421 CIVIC PLUS LLC SOCIAL MEDIA ARCHIVING ANNUAL SUBSCRIPTION 12/17/25 7,547.40 93430 SBRK FINANCE HOLDINGS, INC CLOUD DATABASE BACKUP SUBSCRIPTION 12/17/25 1,724.11 93434 TRIDEN GROUP CORPORATION MONTHLY IT SERVICES/SEPTEMBER - DECEMBER 12/17/25 63,076.40 93448 E.I. COMPUTER SYSTEMS INC COMPUTER EQUIPMENT CONFIGURATION 01/07/26 450.00 93452 MARK ROGER WARD IT CONSULTING SERVICES 01/07/26 760.00 93453 MTS PARTNERS INC TONER 01/07/26 539.84
93470 SINGLE POINT OF CONTACT, INC COMPUTER SUPPLIES 01/07/26 278.00 93473 VERIZON WIRELESS CELL PHONE SERVICE 01/07/26 1,139.42 93486 FISHER INTEGRATED, INC. VIDEO STREAMING 01/15/26 1,200.00 93488 JUSTFOIA INC PRA SOFTWARE SUBSCRIPTION UPGRADE 01/15/26 375.00 93494 SIMPLER SYSTEMS INC FINANCIAL DATA REPORTING ANNUAL SUBSCRIPTION 01/15/26 10,000.00 93496 TRUEPOINT SOLUTIONS, LLC ACCELA IMPLEMENTATION 01/15/26 825.00 93521 MARK ROGER WARD IT CONSULTING SERVICES 01/22/26 7,160.00 93530 SINGLE POINT OF CONTACT, INC COMPUTER EQUIPMENT 01/22/26 855.54 93533 TRIPEPI, SMITH & ASSOCIATES, INC. PROFESSIONAL SERVICES 01/22/26 1,383.75 ACH CHARTER COMMUNICATIONS HOLDINGS, LLC HIGH SPEED INTERNET 12/17/25 7,148.31 ACH CHARTER COMMUNICATIONS HOLDINGS, LLC HIGH SPEED INTERNET 01/07/26 528.35 ACH FIRST-CITIZENS BANK & TRUST COMPANY COPIER LEASE 12/04/25 1,829.98

CITY PARKS & TRAILS TOTAL

GENERAL GOVERNMENT TOTAL
Check# Vendor/Employee Transaction Amount

CITY OF BIG BEAR LAKE

EXPENDITURE BY DEPARTMENT
CHECKS ISSUED 11/21/2025 - 01/22/2026
ACH FIRST-CITIZENS BANK & TRUST COMPANY 01/15/26 1,829.98 ACH FIRST-CITIZENS BANK & TRUST COMPANY 01/22/26 411.88 ACH GARY PAYNE 01/07/26 5,577.44
ACH GARY PAYNE 01/22/26 412.49
ACH RING CENTRAL 01/15/26 5,774.72
175,794.74
CIVIC CENTER 4820
93314 BIG BEAR LAKE DWP 12/04/25 436.65
93317 ALL PROTECTION ALARM 12/04/25 607.62
93321 BEAR VALLEY LOCK AND KEY, INC. 12/04/25 4,855.00
93332 GRAINGER INC. 12/04/25 1,485.52
93339 MISSION LINEN SUPPLY INC. 12/04/25 23.97
93360 SBCNTY VEHICLE SVCS DEPT FLEET 12/11/25 1,607.62
93373 MISSION LINEN SUPPLY INC. 12/11/25 11.73
93397 BUTCHERS BLOCKS & BUILDING MATERIALS 12/17/25 69.16 93398 BEAR VALLEY ELECTRIC 12/17/25 9,677.74
93401 CINTAS CORPORATION 12/17/25 420.23
93420 MISSION LINEN SUPPLY INC. 12/17/25 10.04
93423 ORKIN PEST CONTROL 12/17/25 239.00
93432 SOUTHWEST GAS CORPORATION 12/17/25 1,774.67
93436 WAXIE SANITARY SUPPLY INC. 12/17/25 1,311.28
93439 BIG BEAR LAKE DWP 01/07/26 384.14
93444 ALL PROTECTION ALARM 01/07/26 1,043.40
93449 LUMBER CITY CORP. 01/07/26 30.97
93459 MISSION LINEN SUPPLY INC. 01/07/26 36.62
93460 MICHAEL MARCOTTE 01/07/26 155.00
93471 SOUTHWEST GAS CORPORATION 01/07/26 5,271.78
93474 WAXIE SANITARY SUPPLY INC. 01/07/26 1,219.39
93481 BEAR VALLEY ELECTRIC 01/15/26 17,654.11
93483 CINTAS CORPORATION 01/15/26 420.23
93493 ORKIN PEST CONTROL 01/15/26 239.00
93502 SBCNTY VEHICLE SVCS DEPT FLEET 01/22/26 1,465.95
93514 ROBERT CRITELLI 01/22/26 2,500.00
93524 MISSION LINEN SUPPLY INC. 01/22/26 35.62
93539 WAXIE SANITARY SUPPLY INC. 01/22/26 1,493.96

ACH CHARTER COMMUNICATIONS HOLDINGS, LLC

COPIER LEASE

COPIER MAINTENANCE

AV CONTROL ROOM CONSULTING SERVICES

COMMUNICATION SERVICES

WATER USAGE

ALARM MONITORING

LOCKSMITH SERVICES

MATERIALS/SUPPLIES

UNIFORM LAUNDRY SERVICE

FUEL CHARGES

UNIFORM LAUNDRY SERVICE

MATERIALS/SUPPLIES

ELECTRICITY USAGE

AED LEASE

UNIFORM LAUNDRY SERVICE

PEST CONTROL SERVICES

NATURAL GAS USAGE

JANITORIAL SUPPLIES

WATER USAGE

ALARM MONITORING

MATERIALS/SUPPLIES

UNIFORM LAUNDRY SERVICE

EQUIPMENT MAINTENANCE

NATURAL GAS USAGE

JANITORIAL SUPPLIES

ELECTRICITY USAGE

AED LEASE

PEST CONTROL SERVICES

FUEL CHARGES

PAINTING SERVICES

UNIFORM LAUNDRY SERVICE

JANITORIAL SUPPLIES
SECURITY CAMERA INTERNET SERVICE 12/17/25 239.98
54,720.38
PAC OPERATIONS & MAINTENANCE 4821
93317 ALL PROTECTION ALARM ALARM MONITORING 12/04/25 161.10 93320 BUTCHERS BLOCKS & BUILDING MATERIALS MATERIALS/SUPPLIES 12/04/25 223.31 93398 BEAR VALLEY ELECTRIC ELECTRICITY USAGE 12/17/25 3,225.91 93432 SOUTHWEST GAS CORPORATION NATURAL GAS USAGE 12/17/25 501.08 93444 ALL PROTECTION ALARM ALARM MONITORING 01/07/26 378.61 93471 SOUTHWEST GAS CORPORATION NATURAL GAS USAGE 01/07/26 1,200.88 93481 BEAR VALLEY ELECTRIC ELECTRICITY USAGE 01/15/26 5,884.70 ACH GARY PAYNE THEATRE MAINTENANCE & SUPPORT 12/11/25 275.00 ACH GARY PAYNE THEATRE MAINTENANCE & SUPPORT 12/17/25 825.00 ACH WHAT'S UP BIG BEAR THEATRE SUPPORT 12/11/25 120.00
ACH WHAT'S UP BIG BEAR THEATRE SUPPORT 12/17/25 180.00
12,975.59
SANITATION 250
93314 BIG BEAR LAKE DWP WATER USAGE 12/04/25 54.84
93320 BUTCHERS BLOCKS & BUILDING MATERIALS MATERIALS/SUPPLIES 12/04/25 101.24 93323 EXECUCOM AFTER-HOURS CALL SERVICE 12/04/25 367.50 93328 LUMBER CITY CORP. MATERIALS/SUPPLIES 12/04/25 19.37 93333 HAAKER EQUIPMENT CO. INC. EQUIPMENT REPAIR PARTS 12/04/25 3,658.31 93354 VERIZON WIRELESS CELL PHONE SERVICE 12/04/25 401.61

INFORMATIONAL TECHNOLOGY TOTAL

CIVIC CENTER TOTAL

PAC OPERATIONS & MAINTENANCE TOTAL
Check# Vendor/Employee Transaction Amount

CITY OF BIG BEAR LAKE

EXPENDITURE BY DEPARTMENT
CHECKS ISSUED 11/21/2025 - 01/22/2026
93360 SBCNTY VEHICLE SVCS DEPT FLEET FUEL CHARGES 12/11/25 1,953.00 93368 CINTAS CORPORATION FIRST AID SUPPLIES 12/11/25 70.04 93382 UNDERGROUND SERVICE ALERT INC. UNDERGROUND DIG ALERT SERVICES 12/11/25 194.42 93390 BBARWA SEMI-ANNUAL SEWER CHARGES 12/17/25 2,327,848.90 93397 BUTCHERS BLOCKS & BUILDING MATERIALS MATERIALS/SUPPLIES 12/17/25 442.82 93398 BEAR VALLEY ELECTRIC ELECTRICITY USAGE 12/17/25 14,770.30 93400 CALOLYMPIC GLOVE & SAFETY CO MATERIALS/SUPPLIES 12/17/25 1,394.76 93401 CINTAS CORPORATION FIRST AID SUPPLIES 12/17/25 738.19 93432 SOUTHWEST GAS CORPORATION NATURAL GAS USAGE 12/17/25 1,153.32 93439 BIG BEAR LAKE DWP WATER USAGE 01/07/26 54.84
93441 SOUTH COAST AQMD PERMIT FEES 01/07/26 736.57
93442 AIRGAS, INC. MATERIALS/SUPPLIES 01/07/26 67.38
93446 BUTCHERS BLOCKS & BUILDING MATERIALS MATERIALS/SUPPLIES 01/07/26 49.81 93447 CALOLYMPIC GLOVE & SAFETY CO MATERIALS/SUPPLIES 01/07/26 312.66 93449 LUMBER CITY CORP. MATERIALS/SUPPLIES 01/07/26 191.03 93465 BBAP, LLC VEHICLE REPAIR PARTS 01/07/26 249.06
93471 SOUTHWEST GAS CORPORATION NATURAL GAS USAGE 01/07/26 1,753.49 93473 VERIZON WIRELESS CELL PHONE SERVICE 01/07/26 473.30 93481 BEAR VALLEY ELECTRIC ELECTRICITY USAGE 01/15/26 9,191.22 93482 EXECUCOM AFTER-HOURS CALL SERVICE 01/15/26 367.50 93489 LANCE SOLL & LUNGHARD PROFESSIONAL SERVICES 01/15/26 552.00 93502 SBCNTY VEHICLE SVCS DEPT FLEET FUEL CHARGES 01/22/26 2,050.95 93505 AIRGAS, INC. MATERIALS/SUPPLIES 01/22/26 73.52
93511 CINTAS CORPORATION AED LEASE/FIRST AID SUPPLIES 01/22/26 857.35 93516 LUMBER CITY CORP. MATERIALS/SUPPLIES 01/22/26 11.62 93523 MERRELL JOHNSON ENGINEERING INC PROFESSIONAL SERVICES 01/22/26 565.50 93536 UNDERGROUND SERVICE ALERT INC. UNDERGROUND DIG ALERT SERVICES 01/22/26 194.42 ACH ALL4, LLC PROFESSIONAL SERVICES 01/07/26 966.25
ACH ALL4, LLC PROFESSIONAL SERVICES 01/15/26 3,500.00
ACH AUTOZONE INVESTMENT CORPORATION VEHICLE REPAIR PARTS 12/04/25 114.19 ACH AUTOZONE INVESTMENT CORPORATION MATERIALS/SUPPLIES 01/22/26 60.57 2,375,561.85
PROPERTY LEASE GENERAL OPERATIONS 255
93363 BIG BEAR DISPOSAL INC TRASH DISPOSAL SERVICES 12/11/25 1,235.51 93381 TRIPEPI, SMITH & ASSOCIATES, INC. PROFESSIONAL SERVICES 12/11/25 827.50 93533 TRIPEPI, SMITH & ASSOCIATES, INC. PROFESSIONAL SERVICES 01/22/26 360.00 2,423.01
MOUNTAIN TRANSIT 282
93440 MOUNTAIN AREA REGIONAL TRANSIT AUTHORITY NO-FARE TROLLEY CONTRIBUTION - DECEMBER 01/07/26 83,333.34 83,333.34
VILLAGE STREETSCAPE MAINTENANCE 291
93314 BIG BEAR LAKE DWP WATER USAGE 12/04/25 1,063.54
93320 BUTCHERS BLOCKS & BUILDING MATERIALS MATERIALS/SUPPLIES 12/04/25 68.57 93328 LUMBER CITY CORP. MATERIALS/SUPPLIES 12/04/25 210.34 93353 UNITED RENTALS (NORTH AMERICA), INC EQUIPMENT RENTAL 12/04/25 4,409.14 93366 BUTCHERS BLOCKS & BUILDING MATERIALS MATERIALS/SUPPLIES 12/11/25 81.94 93369 LUMBER CITY CORP. MATERIALS/SUPPLIES 12/11/25 13.36 93370 GEIGER SUPPLY, INC. MATERIALS/SUPPLIES 12/11/25 82.34 93391 BIG BEAR DISPOSAL INC VILLAGE LITTER CONTAINERS 12/17/25 2,686.15 93398 BEAR VALLEY ELECTRIC ELECTRICITY USAGE 12/17/25 6,674.23 93425 PETER CRAWFORD PLUMBING VILLAGE FIRE PIT REPAIR 12/17/25 1,700.00 93432 SOUTHWEST GAS CORPORATION NATURAL GAS USAGE 12/17/25 230.52 93435 UNITED RENTALS (NORTH AMERICA), INC EQUIPMENT RENTAL 12/17/25 889.50 93439 BIG BEAR LAKE DWP WATER USAGE 01/07/26 282.44
93449 LUMBER CITY CORP. MATERIALS/SUPPLIES 01/07/26 24.91 93471 SOUTHWEST GAS CORPORATION NATURAL GAS USAGE 01/07/26 580.48

SANITATION TOTAL

PROPERTY LEASE GENERAL OPERATIONS TOTAL

MOUNTAIN TRANSIT TOTAL
Check# Vendor/Employee Transaction Amount

CITY OF BIG BEAR LAKE

EXPENDITURE BY DEPARTMENT
CHECKS ISSUED 11/21/2025 - 01/22/2026
93479 BIG BEAR DISPOSAL INC 01/15/26 2,686.15
93481 BEAR VALLEY ELECTRIC 01/15/26 4,532.91
93528 PETER CRAWFORD PLUMBING 01/22/26 4,725.00
30,941.52
CAPITAL PROJECTS 321
93337 LEOCO FENCE COMPANY 12/04/25 8,916.00
93346 SCMF URBAN CONSERVATION CORP 12/04/25 332,642.54
93358 XYLEM WATER SOLUTIONS USA INC 12/04/25 24,112.24
93372 KOA CORPORATION 12/11/25 5,700.00
93378 ROMANS CONSTRUCTION CORP. 12/11/25 4,200.00
93454 LEOCO FENCE COMPANY 01/07/26 10,201.00
93457 MERRELL JOHNSON ENGINEERING INC 01/07/26 8,319.50 93476 XYLEM WATER SOLUTIONS USA INC 01/07/26 19,750.91
93495 SWA GROUP INC. 01/15/26 1,650.00
93520 HILLTOP GEOTECHNICAL, INC. 01/22/26 9,800.00
93523 MERRELL JOHNSON ENGINEERING INC 01/22/26 4,186.50 93541 BIG BEAR LOG WORKS, INC.

VILLAGE LITTER CONTAINER

ELECTRICITY USAGE

FIRE PIT REPAIR

PROFESSIONAL FENCING SERVICES
CA 4 ALL YOUTH WORKFORCE PROJECT

SANITATION INFRASTRUCTURE

CASTLE ROCK TRAILHEAD IMPROVEMENT PROJECT

CIVIC CENTER REPAIRS

PROFESSIONAL FENCING SERVICES
40752 BEAVER LANE SURVEYING SERVICES

SANITATION INFRASTRUCTURE

BARLETT PARKING LOT IMPROVEMENT PROJECT
40752 BEAVER LANE GEOTECHNICAL SERVICES
40752 BEAVER LANE SURVEYING SERVICES
CITY HALL RECEPTION AREA IMPROVEMENT 01/22/26 7,943.00
93542 XYLEM WATER SOLUTIONS USA INC SANITATION INFRASTRUCTURE 01/22/26 99,396.71 ACH S PORTER INC CASTLE ROCK TRAILHEAD IMPROVEMENT PROJECT - RELEASE RETENTION 12/22/25 84,720.93 621,539.33
STREET IMPROVEMENT PROJECTS 350
93417 MATICH CORPORATION STREET/DRAINAGE IMPROVEMENTS 12/17/25 36,702.11 93433 CAT TRACKING INC. CITYWIDE LINE STRIPING PROJECT - RETENTION RELEASE 12/17/25 7,046.75 ACH GRANITE CONSTRUCTION COMPANY RATHBUN DRIVE & MOONRIDGE RD REHABILITATION PROJECTS 01/15/26 1,302,437.61 ACH GRANITE CONSTRUCTION COMPANY MOONRIDGE RD REHABILITATION PROJECT 01/22/26 137,258.95 1,483,445.42
REFUSE 550
93313 SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT HOUSEHOLD HAZARDOUS WASTE REMOVAL 12/04/25 479.00 93324 CYNTHIA LOUISE GABALDON PROFESSIONAL SERVICES 12/04/25 1,667.50 93339 MISSION LINEN SUPPLY INC. UNIFORM LAUNDRY SERVICE 12/04/25 27.40 93353 UNITED RENTALS (NORTH AMERICA), INC EQUIPMENT RENTAL 12/04/25 2,546.13 93354 VERIZON WIRELESS CELL PHONE SERVICE 12/04/25 119.00 93373 MISSION LINEN SUPPLY INC. UNIFORM LAUNDRY SERVICE 12/11/25 13.41 93384 CA STATE WATER RESOURCES CONTROL BOARD ANNUAL PERMIT FEE 12/17/25 3,945.00 93391 BIG BEAR DISPOSAL INC RESIDENTIAL CURB/BIN SERVICE - DECEMBER 12/17/25 312,271.09 93416 LYNN MERRILL AND ASSOCIATES, INC. PROFESSIONAL SERVICES 12/17/25 222.94 93420 MISSION LINEN SUPPLY INC. UNIFORM LAUNDRY SERVICE 12/17/25 11.47 93437 WEST COAST PIPEWORKS BIG BEAR WATER BOTTLE STATION INSTALLATION 12/17/25 5,000.00 93459 MISSION LINEN SUPPLY INC. UNIFORM LAUNDRY SERVICE 01/07/26 41.86 93473 VERIZON WIRELESS CELL PHONE SERVICE 01/07/26 140.24 93479 BIG BEAR DISPOSAL INC RESIDENTIAL CURB/BIN SERVICE - JANUARY 01/15/26 312,271.09 93489 LANCE SOLL & LUNGHARD PROFESSIONAL SERVICES 01/15/26 552.00 93501 SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT HOUSEHOLD HAZARDOUS WASTE REMOVAL 01/22/26 5,935.19 93513 MELISA CARLC PROFESSIONAL SERVICES 01/22/26 425.00 93523 MERRELL JOHNSON ENGINEERING INC PROFESSIONAL SERVICES 01/22/26 565.50 93524 MISSION LINEN SUPPLY INC. UNIFORM LAUNDRY SERVICE 01/22/26 40.71 646,274.53
10,332,941.25

CAPITAL PROJECTS / STREET IMPROVEMENTS TOTAL

REFUSE TOTAL

VILLAGE STREETSCAPE MAINTENANCE TOTAL

CAPITAL PROJECTS TOTAL
DISTRIBUTION OF TREASURY CASH Rate Amount % of Total
Demand Account $ 2,125,676 7.50%
Imprest Cash - Payroll $ (179,246) -0.63%
Imprest Cash $ 1,625 0.01%
Dental Self Insured Checking $ 179,968 0.64%
Local Agency Investment Fund (LAIF) 4.096% $ 26,199,022 92.49% Total Cash In Treasury: $ 28,327,046 100.00%
INVESTMENT ACTIVITY Days Deposits Withdrawals
LAIF Average Life (Days) of Portfolio 254
LAIF Transactions $0 $1,500,000
Interest Received in Fiscal Year 2025-26 $679,098
DISTRIBUTION OF CASH BY FUND November 2025 October 2025 Change General $ 23,398,472 $ 23,346,272 $ 52,201
Sanitation $ 5,426,140 $ 4,461,479 $ 964,661
Capital Improvement $ (2,551,127) $ (2,208,951) $ (342,176) Refuse $ 159,052 $ (119,265) $ 278,317
Trust $ 200,068 $ 232,913 $ (32,845)
Successor Agency $ 226,762 $ 226,762 $ -
AB 3229 Supp Law Enforce $ 415,183 $ 389,585 $ 25,598
Fire Protection District $ 1,052,496 $ 141,971 $ 910,525 Total Cash in Treasury: $ 28,327,046 $ 26,470,766 $ 1,856,281 CASH WITH FISCAL AGENT - RESERVE FUNDS Cost Basis Market Value Current Yield 1999 IA Tax Allocation Bonds $ 289,289 $ 289,289 3.86%
- The aforementioned investments conform to the City's investment policy. (Res. 2022-64) - Cash is sufficient to meet needs of the next 6 months. - Interest earned on invested cash is accrued on a quarterly basis.

Pursuant to California Government Code 53647 all local government agencies are required to report the current market value of investments under management by an outside party. The reserve funds for the aforementioned bond issues are held and managed by the City's Trustee, Union Bank.

CITY OF BIG BEAR LAKE

TREASURER'S REPORT
November, 2025
DISTRIBUTION OF TREASURY CASH Rate Amount % of Total
Demand Account $ 5,036,773 16.46%
Imprest Cash - Payroll $ 174,820 0.57%
Imprest Cash $ 1,625 0.01%
Dental Self Insured Checking $ 178,729 0.58%
Local Agency Investment Fund (LAIF) 4.025% $ 25,199,022 82.37% Total Cash In Treasury: $ 30,590,970 100.00%
INVESTMENT ACTIVITY Days Deposits Withdrawals
LAIF Average Life (Days) of Portfolio 254
LAIF Transactions $8,500,000 -$9,500,000
Interest Received in Fiscal Year 2025-26 $679,098
DISTRIBUTION OF CASH BY FUND December 2025 November 2025 Change General $ 21,140,758 $ 23,398,472 $ (2,257,715)
Sanitation $ 6,003,483 $ 5,426,140 $ 577,343
Capital Improvement $ (612,446) $ (2,551,127) $ 1,938,681 Refuse $ 1,866,004 $ 159,052 $ 1,706,952
Trust $ 493,312 $ 200,068 $ 293,244
Successor Agency $ 381,705 $ 226,762 $ 154,943
AB 3229 Supp Law Enforce $ 428,336 $ 415,183 $ 13,153
Fire Protection District $ 889,818 $ 1,052,496 $ (162,678) Total Cash in Treasury: $ 30,590,970 $ 28,327,046 $ 2,263,923 CASH WITH FISCAL AGENT - RESERVE FUNDS Cost Basis Market Value Current Yield 1999 IA Tax Allocation Bonds $ 289,289 $ 289,289 3.64%
- The aforementioned investments conform to the City's investment policy. (Res. 2022-64) - Cash is sufficient to meet needs of the next 6 months. - Interest earned on invested cash is accrued on a quarterly basis.

CITY OF BIG BEAR LAKE

TREASURER'S REPORT
December, 2025

MEETING
DATE: February 11, 2026
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Erica Stephenson, Assistant City Manager/City Clerk SUBJECT: Authorize a Delegate and Alternate for the Mojave Desert Mountain Integrated Waste Joint Powers Authority

BACKGROUND & DISCUSSION
On December 18, 1991, the City adopted Resolution No. 91-93 establishing the City as a member of the Mojave Desert Mountain Integrated Waste Joint Powers Authority (JPA), for the purpose of creating a Solid Waste Management Authority. That same resolution also directs that a City delegate and alternate to the JPA Board of Directors be appointed by resolution each year. During the Mayor’s 2026 board/committee selection process, Mayor Putz appointed Mayor Pro Tem Segovia as the City’s JPA delegate and Councilmember Hicks as the alternate. In the upcoming year, Mayor Pro Tem Segovia will serve on the JPA Board of Directors, which will meet quarterly in an effort to develop programs and facilities that will ensure our region’s compliance with state integrated waste management laws.

FISCAL IMPACT
There is no fiscal impact associated with the adoption of this resolution.

ENVIRONMENTAL CONSIDERATIONS
None requiring review under the California Environmental Quality Act (CEQA).

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priorities as it aids in the enhancement of local advocacy strategies and bolsters partnerships with regional partners.

RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Authorizing a Delegate and Alternate for the Mojave Desert Mountain Integrated Waste Joint Powers Authority Board of Directors.

ATTACHMENT

1. Resolution No. 2026-XX
Item 1.2
RESOLUTION NO. 2026-XX

RESOLUTION AUTHORIZING A DELEGATE AND ALTERNATE

FOR THE MOJAVE DESERT MOUNTAIN INTEGRATED

WASTE JOINT POWERS AUTHORITY BOARD OF DIRECTORS
WHEREAS, on December 18, 1991, City Council adopted Resolution No. 91-83 establishing the City as a member of the Mojave Desert Mountain Integrated Waste Joint Powers Authority (JPA); and
WHEREAS, Resolution No. 91-93 directs that a City delegate and alternate be appointed each year by resolution; and
WHEREAS, during the Mayor’s 2026 board/committee selection process, Mayor Putz appointed Mayor Pro Tem Segovia as the City’s JPA delegate and Councilmember Hicks as the City’s JPA alternate; and
WHEREAS, on February 11, 2026, Mayor Pro Tem Segovia and Councilmember Hicks were publicly named, respectively, as the delegate and the alternate to the Mojave Desert Mountain Integrated Waste Joint Powers Authority.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Big Bear Lake does approve the appointment of Mayor Pro Tem Segovia as the delegate, and Councilmember Hicks as the alternate to the Mojave Desert Mountain Integrated Waste Joint Powers Authority Board of Directors.

PASSED, APPROVED AND ADOPTED this 11th day of February, 2026.

Randall Putz, Mayor
ATTEST:

Erica Stephenson, City Clerk
Item 1.2
Attachment 1

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2026-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 11th day of February, 2026 and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk

MEETING
DATE: February 11, 2026
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Erica Stephenson, Assistant City Manager/City Clerk SUBJECT: Authorize a Delegate and Alternate for the County of San Bernardino Solid Waste Advisory Task Force

BACKGROUND & DISCUSSION
The County of San Bernardino Solid Waste Advisory Task Force (SWAT) was formed in 1990, as required by the California Integrated Waste Management Act, to carry out responsibilities mandated through Assembly Bill (AB) 939. SWAT’s purpose is to assist in coordinating the development of the County/City source reduction programs, recycling elements, and to ensure a coordinated and cost-effective regional recycling system. With respect to ensuring a coordinated and cost-effective regional recycling system, the task force works together on all of the following items: 1) identifies solid waste management issues of county-wide or regional concern, 2) determines the need for solid waste collection systems, processing facilities, and marketing strategies that can serve more than one local jurisdiction within the region, 3) facilitates the development of multijurisdictional arrangements for the marketing of recyclable materials, and 4) to the extent possible, facilitates resolution of conflicts and inconsistencies between or among City source reduction programs and recycling elements.

The SWAT roster is comprised of elected officials from incorporated cities in San Bernardino County, as well as representatives from the County and some at-large public members. The task force meets on a bi-annual basis and additionally as needed. Elected officials serve as delegates and as alternates if need be. During this year’s Mayoral Board/Committee selection process, Mayor Putz appointed Mayor Pro Tem Segovia to serve as the City’s SWAT delegate, and he selected Councilmember Hicks to serve as the alternate.

FISCAL IMPACT
There is no fiscal impact associated with the adoption of this resolution.

ENVIRONMENTAL CONSIDERATIONS
None requiring review under the California Environmental Quality Act (CEQA).

Item 1.3

RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Authorizing a Delegate and Alternate for the County of San Bernardino Solid Waste Advisory Task Force.

ATTACHMENT

1. Resolution No. 2026-XX
RESOLUTION NO. 2026-XX

RESOLUTION AUTHORIZING A DELEGATE AND ALTERNATE FOR THE

COUNTY OF SAN BERNARDINO SOLID WASTE ADVISORY TASK FORCE WHEREAS, the County of San Bernardino Solid Waste Advisory Task Force (SWAT) was formed in 1990 to carry out the responsibilities mandated by the State of California through AB 939; and
WHEREAS, SWAT’s purpose is to assist in coordinating the development of the County/City source reduction programs, recycling elements, and to ensure a coordinated and cost effective regional recycling system; and
WHEREAS, the SWAT roster is comprised of elected officials from incorporated cities in San Bernardino County, as well as representatives from the County and some at-large public members; and
WHEREAS, on February 11, 2026, Mayor Pro Tem Segovia and Councilmember Hicks were named, respectively, by Mayor Putz as the City’s 2026 SWAT delegate and alternate.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Big Bear Lake does approve the appointment of Mayor Pro Tem Segovia as the delegate, and Councilmember Hicks as the alternate to the County of San Bernardino Solid Waste Advisory Task Force.

PASSED, APPROVED AND ADOPTED this 11th day of February, 2026.

Randall Putz, Mayor
ATTEST:

Erica Stephenson, City Clerk
Item 1.3
Attachment 1

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk

BACKGROUND & DISCUSSION
In September 2025, the City’s Chief Financial Officer (also serving as the City Treasurer), announced her retirement from the City of Big Bear Lake. In light of that staffing vacancy it became necessary to transfer the essential role of City Treasurer, to an executive level staff member to maintain the continuity of these important financial duties. Therefore, on September 10, 2025, the City Council appointed the City Manager to serve as the City Treasurer. The City Manager was appointed to fill this vital financial responsibility on an interim basis while the City worked to recruit the Director of Finance position.

In January 2026, Dena Heald was hired as the City’s new Director of Finance. Historically, the role of City Treasurer has been appointed to the senior director responsible for the Finance Department. Therefore, it is now recommended that the City Manager’s current role as City Treasurer be reassigned to the new Director of Finance, so she can begin performing the fiduciary duties associated with this crucial role.

FISCAL IMPACT
There is no fiscal impact associated with the adoption of this resolution.

ENVIRONMENTAL CONSIDERATIONS
None requiring review under the California Environmental Quality Act (CEQA).

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priority No. 1, to “ensure fiscal responsibility”.

RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Appointing the Director of Finance to Serve as the City Treasurer.

ATTACHMENT

1. Resolution No. 2026-XX
Item 1.4
RESOLUTION NO. 2026-XX

RESOLUTION APPOINTING THE DIRECTOR OF FINANCE

TO SERVE AS THE CITY TREASURER
WHEREAS, on September 10, 2025, the City Council appointed City Manager Erik Sund to serve as the City Treasurer; and
WHEREAS, due to the recent hiring of the director of the Finance Department and pursuant to Section 702 of the City’s Charter, the City Council now desires to appoint Director of Finance Dena Heald as the City Treasurer, to perform the fiduciary duties associated with this crucial role.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Big Bear Lake hereby appoints Director of Finance Dena Heald to serve in the role of City Treasurer pursuant to Section 702 of the City’s Charter.

PASSED, APPROVED AND ADOPTED this 11th day of February, 2026.

Randall Putz, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2026-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 11th day of February 11, 2026 and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk
Item 1.4
Attachment 1

MEETING
DATE: February 11, 2026
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Andrew Mellon, Community Development Manager
Nathan Castillo, Senior Planner
SUBJECT: Adopt an Ordinance Approving Development Code Amendment 2025-0006, Revising the City’s Accessory Dwelling Unit Regulations

BACKGROUND & DISCUSSION
The City maintains an active Accessory Dwelling Unit Ordinance in Section 17.25.210 of the Municipal Code, commonly referred to as the Development Code. The Accessory Dwelling Unit Ordinance balances minimum requirements imposed by the State with local regulations specific to residential zones within the City of Big Bear Lake. In each of the last several years, the California Legislature has approved a number of bills that impose new limits on local authority to regulate Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JADUs).

Typically, these regulations are finalized later in the calendar year and become effective on January 1 of the following year. In response, the City must update its ADU Ordinance annually to remain compliant with State statutes effective January 1 of the following year. Failure of a local agency to update their ADU Ordinance may result in the nullification of any existing ADU Ordinances and requiring that agency to default to the standard State requirements.

The updated ADU legislation from the State was finalized in October 2025 to become effective January 1, 2026. Staff, in coordination with the City Attorney, drafted the necessary updates to the Ordinance and presented it to the Planning Commission at a Public Hearing on November 19, 2025. The Planning Commission adopted the proposed Ordinance and forwarded it to the City Council for consideration. On December 10, 2025, staff presented the updated ADU Ordinance to the City Council for consideration at a noticed Public Hearing. Given the timing of this hearing, the Ordinance would not be effective on January 1, 2026 considering that the Ordinance adoption process requires two (2) City Council actions and approximately 60-days. As such, the City Council was also presented with an Urgency Ordinance. The Urgency Ordinance, which was identical in content to the proposed ADU Ordinance, was adopted by the City Council and became effective immediately, ensuring the compliance of the City’s ADU Ordinance on January 1, 2026.

The changes included in the updated ADU Ordinance reflect four new bills adopted in 2025, which further amend State ADU law, as summarized below:
• AB 462 – Land Use; Accessory Dwelling Units
• AB 1154 – JADU Owner-Occupancy; Short-Term Rental
Item 1.5
• SB 543/SB 9 – ADU Ordinance Submittal to HCD; Approval • SB 543 – ADU Size; Number of ADUs; Impact Fees; Application Timeline The updated ADU Ordinance is presented this evening for its second reading and adoption. Upon City Council approval, this Ordinance would become effective thirty (30) days from the date of adoption. Upon becoming effective, this Ordinance will supersede the previously adopted urgency Ordinance and the Urgency Ordinance will expire.

FISCAL IMPACT
There are no fiscal impacts associated with the adoption of the recommended Ordinance.

ENVIRONMENTAL CONSIDERATION
Under California Public Resources Code section 21080.17, the California Environmental Quality Act (CEQA) does not apply to the adoption of an Ordinance by a city or county implementing the provisions of Chapter 13 of Division 1 of Title 7 of the California Government Code, which is California’s ADU law. Therefore, the adoption of the proposed Ordinance is statutorily exempt from CEQA in that it implements state ADU law.

CONSIDERATION OF STRATEGIC PRIORITIES
This project aligns with the City Council’s Strategic Priority No. 5 to “preserve and protect the quality of life for the residents and the businesses, while maintaining a balance with the environment to foster a sustainable economic base.”

RECOMMENDED ACTION
It is recommended that the City Council adopt an ordinance entitled: An Ordinance of the City Council of the City of Big Bear Lake Amending 17.25.210 of the City of Big Bear Lake Municipal Code Relating to Accessory Dwelling Units and Junior Accessory Dwelling Units to Comply with the Recent Changes in State Law, and Finding the Action to be Statutorily Exempt from CEQA Under Public Resources Code § 21080.17

ATTACHMENTS

1. Ordinance 2026-xxx, including Exhibit A (proposed Development Code Section

17.25.210 in its entirety)

2. City Council Agenda Report from December 10, 2025 (without attachments) ORDINANCE NO. 2026-xxx

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF BIG BEAR LAKE AMENDING 17.25.210 OF THE CITY

OF BIG BEAR LAKE MUNICIPAL CODE RELATING TO

ACCESSORY DWELLING UNITS AND JUNIOR

ACCESSORY DWELLING UNITS TO COMPLY WITH THE

RECENT CHANGES IN STATE LAW, AND FINDING THE

ACTION TO BE STATUTORILY EXEMPT FROM CEQA
UNDER PUBLIC RESOURCES CODE § 21080.17
WHEREAS, the City of Big Bear Lake, California (“City”) is a municipal corporation, duly organized under the constitution and laws of the State of California; and WHEREAS, state law authorizes cities to act by ordinance to provide for the creation and regulation of accessory dwelling units (“ADUs”) and junior accessory dwelling units (“JADUs”); and
WHEREAS, in recent years, the California Legislature has approved, and the Governor has signed into law, numerous bills that, among other things, amend various sections of the Government Code to impose new limits on local authority to regulate ADUs and JADUs; and WHEREAS, in 2025, the California Legislature approved, and the Governor signed into law, further amendments to state ADU law; and
WHEREAS, new updates to state ADU law took effect January 1, 2026, and for the City’s ADU ordinance to remain valid, it must be amended to reflect the most recent changes to state law; and WHEREAS, the City desires to amend its local regulatory scheme for the construction of ADUs and JADUs to reflect the most recent changes to state law; and WHEREAS, Section 17.03.200(D) of the Development Code includes provisions for amendments to the Development Code; and
WHEREAS, on November 19, 2025, the Planning Commission held a duly-noticed public hearing and considered Development Code Amendment 2025-0006, filed by the City of Big Bear Lake to revise Development Code Section 17.25.210 pertaining to Accessory Dwelling Units (“Application”), recommendations by staff, and public testimony concerning this proposed Ordinance. Following the public hearing, the Planning Commission voted to forward the Ordinance to the City Council with a recommendation in favor of its adoption; and Item 1.5
Attachment 1
WHEREAS, on December 10, 2025, the City Council held a duly-noticed public hearing to consider the Ordinance, including: (1) the public testimony and agenda reports prepared in connection with the Ordinance, (2) the policy considerations discussed therein, and (3) the consideration and recommendation by the City’s Planning Commission; and WHEREAS, all legal prerequisites to the adoption of the Ordinance have occurred.

NOW, THEREFORE, the City Council of the City of Big Bear Lake does ordain as follows:

SECTION 1. The recitals above are each incorporated by reference and adopted as findings by the City Council.

SECTION 2. Under California Public Resources Code section 21080.17, the California Environmental Quality Act (“CEQA”) does not apply to the adoption of an ordinance by a city or county implementing the provisions of Chapter 13 of Division 1 of Title 7 of the California Government Code, which is California’s ADU law. Therefore, adoption of the Ordinance is statutorily exempt from CEQA in that it implements state ADU law.

SECTION 3. The City Council hereby finds that the adoption of the Ordinance is consistent with the General Plan as a matter of law under Government Code section 66314(c).

SECTION 4. Based on the evidence for the Application presented to the Planning Commission during the November 19, 2025, public hearing, including public testimony and written and oral staff reports, the Planning Commission specifically finds, pursuant to §17.03.200, et.al that the following circumstances exist:

1. The proposed Development Code Amendment conforms to the goals, objectives and policies of the General Plan, specifically Land Use Element Policy L 1.7 pertaining to compatibility between different land uses. The amendment incorporates regulations to integrate ADUs into the character of existing neighborhoods to the extent allowed by law.

The amendment is consistent with Goal L 3 to provide for housing opportunities for all demographic and economic segments of the population and Policy L 3.3 that requires the planners to maintain the integrity, safety and attractiveness of residential neighborhoods.

To the extent allowed under the new ADU laws, the amendment supports Community Design Element Goal CD 1 to create and maintain a well-designed built environment which contributes to the community’s economic vitality, enhances the quality of life, and enhances the beauty of the City’s natural mountain setting. The amendment is consistent with goals, policies, and programs of the 2021- 2029 Housing Element, specifically Goal H 1 through Program H1–B to provide adequate sites for a variety of housing types, Goal H2 to encourage and support development of adequate housing to meet the needs of lowand moderate-income households through Policy H2.3 to provide regulatory concessions and incentives for the development of affordable housing, and through Program H2-E to provide incentives to encourage the production of ADUs.

2. The proposed Development Code Amendment is necessary to implement the General Plan and to provide for public safety convenience and/or general welfare. The state law is general in nature and applies to all cities in California, not specifically Big Bear Lake, which is unique because of our terrain, elevation, population and weather. Modifications to the state standards are necessary to implement the City’s General Plan goals, policies, and programs, and for the overall general welfare of our citizens.

3. The proposed Development Code Amendment conforms to the intent of the Development Code and is consistent with all other related provisions thereof. The appropriate singlefamily and multifamily residential development standards are included in the ADU ordinance to the extent allowed under state law to maintain health, safety and welfare for our citizens. These requirements include front building setbacks, maximum lot coverage, minimum open space, maximum building height, minimum parking space sizes, and minimum architectural standards to expedite review and integrate ADUs and JADUs into our residential neighborhoods. Additional requirements have been added for compatibility with existing neighborhoods and existing or proposed residential uses onsite.

4. The proposed Development Code Amendment is reasonable and beneficial at this time.

The proposed amendment more clearly brings the City’s regulations into compliance with the state laws governing ADUs and JADUs amended by the various Assembly and Senate Bills.

Section 5. Based on the findings and conclusions as set forth in Sections 1 – 4 , above, the City Council hereby approves Development Code Amendment 2025-0006. Development Code Section

17.25.210 of the City of Big Bear Lake Municipal Code is hereby amended and restated to read in its entirety as provided in Exhibit “A,” attached hereto and incorporated herein by reference.

Section 6. Effective Date. This Ordinance shall become effective 30 days from its adoption.

Section 7. In accordance with Government Code sections 66326 and 66333.5, the City Clerk is directed to submit a copy of this Ordinance to the California Department of Housing and Community Development within 60 days after adoption.

Section 8. The City Clerk is directed to certify to the adoption of this Ordinance and post or publish this Ordinance as required by law.

Section 9. The custodian of records for this Ordinance is the City Clerk and the records comprising the administrative record are located at 39707 Big Bear Boulevard, Big Bear Lake, CA 92315.

Section 10. If any provision of this Ordinance or its application to any person or circumstance is held to be invalid by a court of competent jurisdiction, such invalidity has no effect on the other provisions or applications of the Ordinance that can be given effect without the invalid provision or application, and to this extent, the provisions of this Ordinance are severable. The City Council declares that it would have adopted this Ordinance irrespective of the invalidity of any portion thereof.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Big Bear Lake, California, at a regular meeting of the City Council held on the 11th day of February, 2026 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_______________________________
Randall Putz, Mayor
ATTEST:
________________________________
Erica Stephenson, City Clerk
APPROVED AS TO FORM:
_______________________________
Stephen Deitsch, City Attorney

STATE OF CALIFORNIA )

COUNTY OF SAN BERNARDINO )

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BIG BEAR LAKE AMENDING 17.25.210 OF THE CITY OF BIG BEAR LAKE

MUNICIPAL CODE RELATING TO ACCESSORY DWELLING UNITS

AND JUNIOR ACCESSORY DWELLING UNITS TO COMPLY WITH

THE RECENT CHANGES IN STATE LAW, AND FINDING THE ACTION

TO BE STATUTORILY EXEMPT FROM CEQA UNDER PUBLIC
RESOURCES CODE § 21080.17
was duly passed and adopted by the said City Council, approved and signed by the Mayor of said City, and attested by the Clerk of Said City, all at a regular meeting of the said Council on the 11th day of February, 2026, and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

I do hereby further certify that pursuant to the provisions of Section 36933 of the Government Code of the State of California that the foregoing Ordinance No. 2026-xxx was duly and regularly published according to law and the order of the City Council and circulated within the said City.

Erica Stephenson, City Clerk
1 EXHIBIT A
AMENDMENT TO DEVELOPMENT CODE SECTION 17.25.210 ACCESSORY

DWELLING UNITS
Development Code Section 17.25.210 is hereby amended to read in its entirety as follows:

Section 17.25.210 Accessory Dwelling Units
(a) Purpose. The purpose of this section is to allow and regulate accessory dwelling units (ADUs) and junior accessory dwelling units (JADUs) in compliance with Chapter 13 of Division 1 of Title 7 of the California Government Code. (b) Effect of Conforming. An ADU or JADU that conforms to the standards in this section will not be:
(1) Deemed to be inconsistent with the city’s general plan and zoning designation for the lot on which the ADU or JADU is located.
(2) Deemed to exceed the allowable density for the lot on which the ADU or JADU is located.
(3) Considered in the application of any local ordinance, policy, or program to limit residential growth.
(4) Required to correct a nonconforming zoning condition, as defined in subsection (c)(8) below. This does not prevent the city from enforcing compliance with applicable building standards in accordance with Health and Safety Code section 17980.12.
(c) Definitions. As used in this section, terms are defined as follows:
(1) “Accessory dwelling unit” or “ADU” means an attached or a detached residential dwelling unit that provides complete independent living facilities for one or more persons and is located on a lot with a proposed or existing primary residence. An accessory dwelling unit also includes the following:
(A) An efficiency unit, as defined by section 17958.1 of the California Health and Safety Code; and
(B) A manufactured home, as defined by section 18007 of the California Health and Safety Code.
(2) “Accessory structure” means a structure that is accessory and incidental to a dwelling located on the same lot.
(3) “Complete independent living facilities” means permanent provisions for living, sleeping, eating, cooking, and sanitation on the same parcel as the single-family or multifamily dwelling is or will be situated.
(4) “Efficiency kitchen” means a kitchen that includes all of the following:
(A) A cooking facility with appliances.

Item 1.5
Attachment 1
Exhibit A
2 (B) A food preparation counter and storage cabinets that are of a reasonable size in relation to the size of the JADU.
(5) “Junior accessory dwelling unit” or “JADU” means a residential unit that satisfies all of the following:
(A) It is no more than 500 square feet of interior livable space in size. (B) It is contained entirely within an existing or proposed single-family structure. An enclosed use within the residence, such as an attached garage, is considered to be a part of and contained within the single-family structure. (C) It includes its own separate sanitation facilities or shares sanitation facilities with the existing or proposed single-family structure.
(D) If the unit does not include its own separate bathroom, then it contains an interior entrance to the main living area of the existing or proposed singlefamily structure in addition to an exterior entrance that is separate from the main entrance to the primary dwelling.
(E) It includes an efficiency kitchen, as defined in subsection (c)(4) above. (6) “Livable space” means a space in a dwelling intended for human habitation, including living, sleeping, eating, cooking, or sanitation. (7) “Living area” means the interior habitable area of a dwelling unit, including basements and attics, but does not include a garage or any accessory structure. (8) “Nonconforming zoning condition” means a physical improvement on a property that does not conform with current zoning standards.
(9) “Passageway” means a pathway that is unobstructed clear to the sky and extends from a street to one entrance of the ADU or JADU.
(10) “Proposed dwelling” means a dwelling that is the subject of a permit application and that meets the requirements for permitting.
(11) “Public transit” means a location, including, but not limited to, a bus stop or train station, where the public may access buses, trains, subways, and other forms of transportation that charge set fares, run on fixed routes, and are available to the public.
(12) “Tandem parking” means that two or more automobiles are parked on a driveway or in any other location on a lot, lined up behind one another. (d) Approvals. The following approvals apply to ADUs and JADUs created under this section:
(1) Ministerial ADU and Building Permits Required. Every ADU and JADU requires an ADU permit and a building permit. The city will review and approve permit applications in accordance with subsection (d)(3) below. (2) Processing Fee. The city may charge a fee to reimburse it for costs incurred in processing ADU permits, including the costs of adopting or amending the city’s ADU ordinance. The ADU-permit processing fee is determined by the director of community development and approved by the city council by resolution. 3 (3) Process and Timing.
(A) Completeness.
(i) Determination in 15 days. The city will determine whether an application to create or serve an ADU or JADU is complete and will provide written notice of the determination to the applicant within 15 business days after the city receives the application submittal. (ii) Incomplete items. If the city’s determination under subsection (d)(3)(A)(i) above is that the application is incomplete, the city’s notice must list the incomplete items and describe how the application can be made complete.
(iii) Cure. After receiving a notice that the application is incomplete, the applicant may cure and address the items that were deemed by the city to be incomplete.
(iv) Subsequent submittals. If the applicant submits additional information to address incomplete items, within 15 business days of the subsequent submittal the city will determine in writing whether the additional information remedies all the incomplete items that the city identified in its original notice. The city may not require the application to include an item that was not included in the original notice.
(v) Deemed complete. If the city does not make a timely determination as required by this subsection (A), the application or resubmitted application is deemed complete for the purposes of subsection (d)(3)(C) below.
(vi) Appeal of incompleteness. An applicant may appeal the city’s determination that the application is incomplete by submitting a written appeal to the city clerk. The planning commission will review the written appeal and affirm or reverse the completeness determination and provide a final written determination to the applicant within 60 business days after receipt of the appeal. (B) No discretion or hearing. Ministerial permits for an ADU or JADU are considered and approved without discretionary review or a hearing. (C) Deadline to approve or deny ministerial approvals. The city must approve or deny an application to create an ADU or JADU within 60 days from the date that the city receives a complete application. If the city has not approved or denied the complete application within 60 days, the application is deemed approved unless either:
(i) The applicant requests a delay, in which case the 60-day time period is tolled for the period of the requested delay, or
(ii) When an application to create an ADU or JADU is submitted with a permit application to create a new single-family or multifamily dwelling on the lot, the city may delay acting on the permit 4 application for the ADU or JADU until the city acts on the permit application to create the new single-family or multifamily dwelling, but the application to create the ADU or JADU will still be considered ministerially without discretionary review or a hearing. (D) Denial. If the city denies an application to create an ADU or JADU, the city must provide the applicant with comments that include, among other things, a list of all the defective or deficient items and a description of how the application may be remedied by the applicant. Notice of the denial and corresponding comments must be provided to the applicant within the 60- day time period established by subsection (d)(3)(C) above. (E) Appeal of denial. An applicant may appeal the city’s denial of the application by submitting a written appeal to the city clerk. The planning commission will review the written appeal and affirm or reverse the denial and provide a final written determination to the applicant within 60 business days after receipt of the appeal.
(F) Concurrent review of demolition. A demolition permit for a detached garage that is to be replaced with an ADU is reviewed with the application for the ADU and issued at the same time.
(e) Classes.
(1) Class 1: Statutorily Regulated. Class 1 ADUs and JADUs are approved under Government Code section 66323. If an ADU or JADU complies with each of the general requirements in subsection (f) below, it is allowed in each of the scenarios provided in this subsection (e)(1). An ADU and JADU approved under subsection (e)(1)(A) may be combined with an ADU approved under subsection (e)(1)(B), and ADUs approved under subsection (e)(1)(C) may be combined with ADUs approved under subsection (e)(1)(D).
(A) Converted on Lot with Single-Family: One ADU as described in this subsection (e)(1)(A) and one JADU on a lot with a proposed or existing single-family dwelling on it, where the ADU or JADU:
(i) Is either: within the space of a proposed single-family dwelling; within the existing space of an existing single-family dwelling; or (in the case of an ADU only) within the existing space of an accessory structure, plus up to 150 additional square feet if the expansion is limited to accommodating ingress and egress; and (ii) Has exterior access that is independent of that for the single-family dwelling; and
(iii) Has side and rear setbacks sufficient for fire and safety, as dictated by applicable building and fire codes.
(iv) The JADU complies with the requirements of Government Code sections 66333 through 66339.
5 (B) Limited Detached on Lot with Single-Family: One detached, newconstruction ADU on a lot with a proposed or existing single-family dwelling, if the detached ADU satisfies each of the following limitations:
(i) The side- and rear-yard setbacks are at least four feet. (ii) The total floor area is 800 square feet of livable space or smaller. (iii) The peak height above grade does not exceed the applicable height limit in subsection (f)(2) below.
(C) Converted on Lot with Multifamily: One or more ADUs within portions of existing multifamily dwelling structures that are not used as livable space, including but not limited to storage rooms, boiler rooms, passageways, attics, basements, or garages, if each converted ADU complies with state building standards for dwellings. Under this subsection (e)(1)(C), at least one converted ADU is allowed within an existing multifamily dwelling, up to a quantity equal to 25 percent of the existing multifamily dwelling units.
(D) Limited Detached on Lot with Multifamily: No more than two detached ADUs on a lot with a proposed multifamily dwelling, or up to eight detached ADUs on a lot with an existing multifamily dwelling, if each detached ADU satisfies all of the following:
(i) The side- and rear-yard setbacks are at least four feet. If the existing multifamily dwelling has a rear or side yard setback of less than four feet, the city will not require any modification to the multifamily dwelling as a condition of approving the ADU.
(ii) The peak height above grade does not exceed the applicable height limit provided in subsection (f)(2) below.
(iii) If the lot has an existing multifamily dwelling, the quantity of detached ADUs does not exceed the number of primary dwelling units on the lot.
(2) Class 2: Locally Regulated. Class 2 ADUs are approved under Government Code sections 66314–66322. Except for Class 1 ADUs approved under subsection (e)(1) above, all ADUs are subject to the standards set forth in subsections (f) and (g) below.
(f) General Requirements. The following requirements apply to all Class 1 and Class 2 ADUs and JADUs:
(1) Zoning.
(A) A Class 1 ADU approved under subsection (e)(1) may be created on a lot in a residential or mixed-use zone.
(B) A Class 2 ADU approved under subsection (e)(2) above may be created on a lot that is zoned to allow single-family dwelling residential use or multifamily dwelling residential use.
6 (C) In accordance with Government Code section 66333(a), a JADU may only be created on a lot zoned for single-family residences. (2) Height.
(A) Except as otherwise provided by subsections (f)(2)(B) and (f)(2)(C) below, a detached ADU created on a lot with an existing or proposed single family or multifamily dwelling unit may not exceed 16 feet in height. (B) A detached ADU may be up to 18 feet in height if it is created on a lot with an existing or proposed single family or multifamily dwelling unit that is located within one-half mile walking distance of a major transit stop or high quality transit corridor, as those terms are defined in Section 21155 of the Public Resources Code, and the ADU may be up to two additional feet in height (for a maximum of 20 feet) if necessary to accommodate a roof pitch on the ADU that is aligned with the roof pitch of the primary dwelling unit. (C) A detached ADU created on a lot with an existing or proposed multifamily dwelling that has more than one story above grade may not exceed 18 feet in height.
(D) An ADU that is attached to the primary dwelling may not exceed 25 feet in height or the height limitation imposed by the underlying zone that applies to the primary dwelling, whichever is lower. Notwithstanding the foregoing, ADUs subject to this subsection (f)(2)(D) may not exceed two stories. (E) Notwithstanding subsections a. through d. above, any ADU that is approved under this section and that has a sloped roof with a pitch of at least 2:12 may be up to thirty (30) feet in height if the ADU is detached from the primarydwelling structure and up to forty (40) feet in height if the ADU is attached to the primary-dwelling structure.
(F) For purposes of this subsection (f)(2), height is the vertical distance measured from the average level of the highest and lowest point of the portion of the lot covered by the building to the highest point of the structure.
(3) Fire Sprinklers.
(A) Fire sprinklers are required in an ADU or JADU if sprinklers are required in the primary residence.
(B) The construction of an ADU or JADU does not trigger a requirement for fire sprinklers to be installed in the existing primary dwelling. (4) Rental Term. No ADU or JADU may be rented for a term that is shorter than 30 days. This prohibition applies regardless of when the ADU or JADU was created. (5) No Separate Conveyance. An ADU or JADU may be rented, but, except as otherwise provided in Government Code section 66341, no ADU or JADU may be sold or otherwise conveyed separately from the lot and the primary dwelling (in the case of a single-family lot) or from the lot and all of the dwellings (in the case of a multifamily lot).
7 (6) Septic System. If the ADU or JADU will connect to an onsite wastewater-treatment system, the owner must include with the application a percolation test completed within the last five years or, if the percolation test has been recertified, within the last 10 years.
(7) Owner Occupancy.
(A) ADUs. ADUs are not subject to an owner-occupancy requirement. (B) JADUs.
(i) Generally. As required by state law, JADUs are generally subject to an owner-occupancy requirement. A natural person with legal or equitable title to the property must reside on the property, in either the primary dwelling or JADU, as the person’s legal domicile and permanent residence.
(ii) Exceptions. The owner-occupancy requirement in this subsection (f)(7)(B) does not apply in either of the following situations:
(I) The JADU has separate sanitation facilities (i.e., does not share sanitation facilities with the existing primary dwelling unit structure).
(II) The property is entirely owned by another governmental agency, land trust, or housing organization.
(8) Deed Restriction. Prior to issuance of a certificate of occupancy for an JADU, a deed restriction must be recorded against the title of the property in the County Recorder’s office and a copy filed with the Director. The deed restriction must run with the land and bind all future owners. The form of the deed restriction will be provided by the city and must provide that:
(A) The JADU may not be sold separately from the primary dwelling. (B) The JADU is restricted to the approved size and to other attributes allowed by this section.
(C) The deed restriction runs with the land and may be enforced against future property owners.
(D) The deed restriction may be removed if the owner eliminates the JADU, as evidenced by, for example, removal of the kitchen facilities. To remove the deed restriction, an owner may make a written request of the Director, providing evidence that the JADU has in fact been eliminated. The Director may then determine whether the evidence supports the claim that the JADU has been eliminated. Appeal may be taken from the Director’s determination consistent with other provisions of this Code. If the JADU is not entirely physically removed, but is only eliminated by virtue of having a necessary component of a JADU removed, the remaining structure and improvements must otherwise comply with applicable provisions of this Code.
8 (E) The deed restriction is enforceable by the director or his or her designee for the benefit of the city. Failure of the property owner to comply with the deed restriction may result in legal action against the property owner, and the city is authorized to obtain any remedy available to it at law or equity, including, but not limited to, obtaining an injunction enjoining the use of the JADU in violation of the recorded restrictions or abatement of the illegal unit. (9) Rent Reporting. In order to facilitate the city’s obligation to identify adequate sites for housing in accordance with Government Code sections 65583.1 and 66330, the following requirements must be satisfied:
(A) With the building-permit application, the applicant must provide the city with an estimate of the projected annualized rent that will be charged for the ADU or JADU.
(B) By January 31 of each calendar year, the owner must report the monthly rent charged for the ADU or JADU during the prior calendar year. If the city does not receive the report, the owner is in violation of this Code, and the city may send the owner a notice of violation and allow the owner another thirty (30) days to submit the report. If the owner fails to submit the report within the thirty-day period, the city may enforce this provision in accordance with applicable law.
(10) Building & Safety.
(A) Must comply with building code. Subject to subsection (f)(10)(B) below, all ADUs and JADUs must comply with all local building code requirements.
(B) No change of occupancy. Construction of an ADU does not constitute a Group R occupancy change under the local building code, as described in Section 310 of the California Building Code, unless the building official or Code Enforcement Division officer makes a written finding based on substantial evidence in the record that the construction of the ADU could have a specific, adverse impact on public health and safety. Nothing in this subsection (f)(10)(B) prevents the city from changing the occupancy code of a space that was uninhabitable space or that was only permitted for nonresidential use and was subsequently converted for residential use in accordance with this section.
(11) Certificate of Occupancy Timing.
(A) Generally. No certificate of occupancy for an ADU or JADU may be issued before the certificate of occupancy is issued for the primary dwelling unit. (B) Limited Exception for State-declared Emergencies. Notwithstanding subsection (f)(11)(A) above, a certificate of occupancy for an ADU may be issued before a certificate of occupancy for the primary dwelling if each of the following requirements are met:
9 (i) The county is subject to a proclamation of a state of emergency made by the California Governor on or after February 1, 2025. (ii) The primary dwelling was substantially damaged or destroyed by an event referenced in the Governor’s state of emergency
proclamation.
(iii) The ADU has been issued construction permits and has passed all required inspections.
(iv) The ADU is not attached to the primary dwelling.
(g) Specific ADU Requirements. The following requirements apply only to Class 2 ADUs approved under subsection (e)(2) above. This subsection (g) does not apply to Class 1 ADUs or JADUs approved under subsection (e)(1) above.
(1) Maximum Size.
(A) The maximum size of a detached or attached ADU subject to this subsection (g) is 850 square feet of interior livable space for a studio or one-bedroom unit and 1,000 square feet of interior livable space for a unit with two or more bedrooms.
(B) An attached ADU that is created on a lot with an existing primary dwelling is further limited to 50 percent of the floor area of the existing primary dwelling.
(C) Application of other development standards in this subsection (g)., such as lot coverage, might further limit the size of the ADU, but no application of the percent-based size limit in subsection (g)(1)(B) above or of front setback, lot coverage, or open-space requirement may require the ADU to be less than eight hundred (800) square feet.
(2) Setbacks.
(A) ADUs that are subject to this subsection (g) must conform to 4-foot side and rear setbacks. ADUs that are subject to this subsection (g) must conform to a fifteen-foot (15) front-yard setback from any public right-of-way with a width of forty (40) or more feet and a twenty-foot (20) setback from any public right-of-way with a width of less than forty (40) feet, subject to subsection (g)(1)(C) above.
(B) No setback is required for an ADU that is subject to this subsection (g) if the ADU is constructed in the same location and to the same dimensions as an existing structure.
(3) Lot Coverage. No ADU subject to this subsection (g) may cause the total lot coverage of the lot to exceed fifty percent (50%) on a single-family residential lot or sixty percent (60%) on a multifamily residential lot, subject to subsection (g)(1)(C) above.
(4) Minimum Open Space. There is no minimum open space requirement on a singlefamily residential lot. On a multifamily residential lot, no ADU subject to 10 subsection (g) may cause the total percentage of open space of the lot to fall below thirty-five percent (35%) subject to subsection (g)(1)(C). above. (5) Passageway. No passageway, as defined by subsection (c)(9) above, is required for an ADU.
(6) Parking.
(A) Generally. One off-street parking space, with a minimum dimension of nine (9) feet wide by nineteen (19) feet deep, is required for each ADU. The parking space may be provided in setback areas or as tandem parking, as defined by subsection (c)(12) above..
(B) Exceptions. No parking under subsection (g)(6)(A) is required in the following situations:
(i) The ADU is located within one-half mile walking distance of public transit, as defined in subsection (c)(11) above.
(ii) The ADU is located within an architecturally and historically significant historic district.
(iii) The ADU is part of the proposed or existing primary residence or an accessory structure.
(iv) When on-street parking permits are required but not offered to the occupant of the ADU.
(v) When there is an established car share vehicle stop located within one block of the ADU.
(vi) When the permit application to create an ADU is submitted with an application to create a new single-family or new multifamily dwelling on the same lot, provided that the ADU or the lot satisfies any other criteria listed in subsections (g)(6)(B)(i) through (v) above.
(C) No Replacement. When a garage, carport, covered parking structure, or uncovered parking space is demolished in conjunction with the construction of an ADU or converted to an ADU, those off-street parking spaces are not required to be replaced.
(7) Architectural Requirements.
(A) The materials and colors of the exterior walls, roof, and windows and doors must be the same as those of the primary dwelling.
(B) The roof slope must match that of the dominant roof slope of the primary dwelling. The dominant roof slope is the slope shared by the largest portion of the roof.
(C) All luminaires (light sources) must have a cutoff angle of less than ninety (90) degrees. Exterior lights must be placed so that the bulb or light source is not visible off-site, light is directed down, and the light level at the property line does not exceed 0.25 footcandles.
11 (D) The ADU must have an independent exterior entrance, apart from that of the primary dwelling.
(E) The interior horizontal dimensions of an ADU must be at least 10 feet wide in every direction, with a minimum interior wall height of seven feet. (F) No window or door of the ADU may have a direct line of sight to an adjoining residential property. Each window and door must either be located where there is no direct line of sight or screened using fencing, landscaping, or privacy glass to prevent a direct line of sight. (G) All windows and doors in an ADU less than 30 feet from a property line that is not a public right-of-way line must either be (for windows) clerestory with the bottom of the glass at least six feet above the finished floor, or (for windows and for doors) utilize frosted or obscure glass. (8) Landscape Requirements. Evergreen landscape screening must be planted and maintained between the ADU, adjacent parcels, and any public right-of-way as follows:
(A) At least one 15-gallon size plant must be provided for every five linear feet of exterior ADU wall. Alternatively, at least one 24” box size plant must be provided for every ten linear feet of exterior ADU wall. (B) Plant specimens must be at least six feet tall when installed. As an alternative, a solid fence of at least six feet in height may be installed. (C) All landscaping must be drought-tolerant and comply with the State Municipal Efficiency Landscape Ordinance (MWELO).
(D) All landscaping must be of a native species from the city’s approved plant list.
(h) Fees. The following requirements apply to all Class 1 ADUs and JADUs and Class 2 ADUs that are approved under subsections (e)(1) or (e)(2) above. (1) Impact Fees.
(A) No impact fee is required for a JADU or for an ADU that has less than 750 square feet of interior livable space. For purposes of this subsection (h)(1), “impact fee” means a “fee” under the Mitigation Fee Act (Gov. Code § 66000(b)) and a fee under the Quimby Act (Gov. Code § 66477). “Impact fee” here does not include any connection fee or capacity charge for water or sewer service.
(B) A JADU or ADU with less than 500 square feet of interior livable space does not increase assessable space by 500 square feet for purposes of Education Code section 17620(a)(1)(C), and is therefore not subject to school fees under Education Code section 17620.
(C) Any impact fee that is required for an ADU that has 750 square feet or more of interior livable space must be charged proportionately in relation to the square footage of the primary dwelling unit. (E.g., the floor area of the 12 ADU, divided by the floor area of the primary dwelling, times the typical fee amount charged for a new dwelling.)
(2) Utility Fees.
(A) If an ADU or JADU is constructed with a new single-family home, a separate utility connection directly between the ADU or JADU and the utility and payment of the normal connection fee and capacity charge for a new dwelling are required.
(B) Except as described in subsection (h)(2)(A), JADUs and converted ADUs on a single-family lot that are created under subsection (e)(1)(A) above are not required to have a new or separate utility connection directly between the JADU or ADU and the utility. Nor is a connection fee or capacity charge required. Notwithstanding the rest of this paragraph, a direct utility connection is required for separate conveyance of an ADU when separate conveyance is allowed under this code.
(C) Except as described in subsection (h)(2)(A), all ADUs that are not covered by subsection (h)(2)(B) require a new, separate utility connection directly between the ADU and the utility for any utility that is provided by the city.

All utilities that are not provided by the city are subject to the connection and fee requirements of the utility provider.
(i) The connection is subject to a connection fee or capacity charge that is proportionate to the burden created by the ADU based on either the floor area or the number of drainage-fixture units (DFU) values, as defined by the Uniform Plumbing Code, upon the water or sewer system.
(ii) The portion of the fee or charge that is charged by the city may not exceed the reasonable cost of providing this service.
(i) Nonconforming Zoning Code Conditions, Building Code Violations, and Unpermitted Structures.
(1) Generally. The city will not deny an ADU or JADU application due to a nonconforming zoning condition, building code violation, or unpermitted structure on the lot that does not present a threat to the public health and safety and that is not affected by the construction of the ADU or JADU.
(2) Unpermitted ADUs and JADUs constructed before 2020. (A) Permit to Legalize. As required by state law, the city may not deny a permit to legalize an existing but unpermitted ADU or JADU that was constructed before January 1, 2020, if denial is based on either of the following grounds:
(i) The ADU or JADU violates applicable building standards, or (ii) The ADU or JADU does not comply with state ADU or JADU law or this ADU ordinance (Development Code Section 17.25.210). 13 (B) Exceptions:
(i) Notwithstanding subsection (i)(2)(A) above, the city may deny a permit to legalize an existing but unpermitted ADU or JADU that was constructed before January 1, 2020, if the city makes a finding that correcting a violation is necessary to comply with the standards specified in California Health and Safety Code section 17920.3. (ii) Subsection (i)(2)(A) above does not apply to a building that is deemed to be substandard in accordance with California Health and Safety Code section 17920.3.
(j) Nonconforming ADUs and Discretionary Approval. Any proposed ADU or JADU that would otherwise be allowed under this section but that does not conform to the objective design or development standards set forth in subsections (a) through (i) of this section may be allowed by the city with a conditional use permit, in accordance with the other provisions of this title.

MEETING
DATE: December 10, 2025
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Andrew Mellon, Community Development Manager
Nathan Castillo, Senior Planner
SUBJECT: Urgency Ordinance and Ordinance Approving Development Code Amendment 2025-0006, Revising the City’s Accessory Dwelling Unit Regulations

BACKGROUND & DISCUSSION
The City maintains an active ADU Ordinance within section 17.25.210 in the Municipal Code, commonly referred to as the Development Code. The ADU Ordinance balances minimum requirements from the State with local regulations specific to residential zones in the City of Big Bear Lake. In recent years, the California Legislature has approved a number of bills that impose new limits on local authority to regulate Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JADUs). As recent history has shown, these new regulations are finalized in the later part of the year to become effective the following January 1. The most recent ADU regulations from the State were finalized in October 2025 for implementation in January 2026.

The State regulations require that all local agencies update their ADU ordinances prior to January 1 or risk their existing ADU ordinance becoming null and void. Given the timeframe in which the City must comply with these updated regulations, staff is proposing both an Urgency Ordinance as well as a standard, non-urgency Ordinance through this action. The Urgency Ordinance will become effective immediately upon adoption. The standard Ordinance will require a second reading and a thirty-day lag prior to being effective, meaning the Ordinance would not be effective until March 2026. The proposed course of action with the Urgency Ordinance ensures that the City’s ADU Ordinance will be updated to be reflective of State Law by January 1 and that the new Ordinance will remain in place and in effect. The proposed action this evening seeks to adopt an Urgency Ordinance and introduce an Ordinance both amending Section 17.25.210 of the Big Bear Lake Municipal Code relating to ADUs and JADUs to comply with the recent changes in State law. The content is identical between both ordinances, with the sole distinction being that one is an urgency ordinance and one is a standard, non-urgency ordinance.

In late 2025, four new bills were adopted that further amend State ADU law as summarized below.

Unless noted otherwise, these regulations become effective on January 1, 2026.

AB 462 – Land Use; Accessory Dwelling Units
AB 462 modifies the rules related to the issuance of a Certificate of Occupancy (CofO) for an Item 1.5
Attachment 2
ADU. Historically, State law prohibited a local agency from issuing a CofO for an ADU prior to the issuance of a CofO for the primary dwelling unit. AB 462 creates an exception to this prohibition for situations involving detached ADUs when certain conditions are satisfied. In all other scenarios, the historic practice of requiring a CofO for the primary dwelling unit prior to the issuance of a CofO for an ADU will remain in place. AB 462 was enacted as an urgency measure that took effect immediately on October 10, 2025, when signed by the Governor. AB 462 does not require any changes to the City’s ADU Ordinance, the City must simply adjust practices to comply with the requirements of AB 462 in the issuance of Certificates of Occupancy.

AB 1154 – JADU Owner-Occupancy; Short-Term Rental
When a JADU is developed, existing State law requires a property owner to reside either in the JADU or remaining portion of the single-family dwelling. AB 1154 narrows this requirement to now only apply when a JADU shares sanitation facilities (bathroom) with the single-family dwelling. If the JADU has its own bathroom, then the property owner does not have to reside on the property at all. (See amended Gov. Code, § 66333(b).) AB 1154 also expressly prohibits JADUs from being used as short-term rentals, which is defined as renting for periods of less than thirty (30) days (See amended Gov. Code, § 66333(g)). The City’s existing ADU ordinance includes this prohibition for JADUs & ADUs, AB 1154 now prohibits this by law.

SB 9; SB 543 – ADU Ordinance Submittal to HCD; Approval Under existing law, local agencies are required to submit a copy of their ADU ordinance to the California Department of Housing and Community Development (HCD) within 60 days of adoption. SB 9
1 and SB 543 establish penalties for failing to comply by rendering null and void any local ordinance that is not submitted to HCD within 60 days of adoption. (See amended Gov.

Code, § 66326(d); new Gov. Code, § 66333.5(d).) The bills further specify that a local ADU ordinance is null and void if HCD issues findings that the ordinance does not comply with state law and the local agency fails to respond to HCD within 30 days.

SB 543 – ADU Size; Number of ADUs; Impact Fees; Application Timeline SB 543 makes numerous changes and clarifications to State Law pertaining to ADUs, the most notable of which are summarized below.

ADU & JADU Size
SB 543 clarifies that allowable square footage of an ADU or JADU refers to square footage of “interior livable space.” (See amended Gov. Code, § 66313(d), 66321(b)(2).) Impact Fees
Existing law exempts ADUs that are 750 square feet or smaller from Development Impact Fees (DIFs). SB 543 clarifies that DIFs may not be imposed on an ADU that has 750 or fewer square feet of interior livable space or on a JADU with 500 or fewer square feet of interior livable space.

The bill also exempts an ADU or JADU with fewer than 500 square feet of interior livable space from school impact fees. (See amended Gov. Code, § 66311.5.) 1 Not to be confused with the SB 9 of 2021 (Stats. 2021, Ch. 162) regarding urban lot splits and second primary dwelling units.

Quantity of ADUs Created Under Government Code Section 66323 Existing state law established four categories of ADUs that must be approved if they comply with the limited standards provided in Government Code section 66323(a)(1)–(4). These are:
(1) a converted ADU and JADU created on a lot with a proposed or existing single-family dwelling (Gov. Code, § 66323(a)(1));
(2) a detached ADU created on a lot with a proposed or existing single-family dwelling (Gov.

Code, § 66323(a)(2));
(3) converted ADUs created in an existing multifamily dwelling (Gov. Code, § 66323(a)(3)); (4) detached ADUs created on a lot with a proposed or existing multifamily dwelling.

For some time, there has been uncertainty as to whether ADUs created under Government Code section 66323 could be combined. HCD and some practitioners interpreted the statute to not require local agencies to permit combinations of the above categories of ADUs. HCD took a position reflective of this practice in its 2020 ADU Handbook. In recent years, HCD literature has changed the position to allowing combinations of the ADU categories, for example (1) and (2) together or (3) and (4) together.

SB 543 codifies HCD’s most recent interpretation by amending Government Code section 66323 to specifically allow for combinations of multiple ADU. As such, a lot with a multifamily dwelling can now have a converted ADU or ADUs created under section 66323(a)(3) and detached ADUs created under section 66323(a)(4). Additionally, a lot with a single-family dwelling can now have a converted ADU and a JADU created under section 66323(a)(1) and a detached ADU created under section 66323(a)(2).

ADU Permitting Process
Existing law has long required local agencies to approve or deny an ADU application within 60 days of receiving a complete application. However, State law did not provide direction with respect to incompleteness determinations, subsequent resubmittals, and appealing local decisions on ADU applications.

SB 543 requires local agencies to now:
(1) determine whether an ADU application is complete within 15 business days of submittal; (2) if the application is incomplete, within the same 15 days provide the applicant with a list of incomplete items and how to address them;
(3) review a resubmitted application for completeness within 15 business days; (4) provide the applicant with a written appeal process for any incompleteness determination or denial (to the Planning Commission or City Council, or both); and (5) provide a final written determination on the appeal within 60 business days of receiving the appeal. (See amended Gov. Code, §§ 66317 [ADUs], 66335 [JADUs].) Additional Design Requirements – 17.25.210(g)
Section (7) Architectural Requirements and Section (8) Landscape Requirements were added to the Development Code from the State Standards to further comply with the City design standards and specifications within single-family and multi-family residential zones. Staff has proposed adopting these optional design requirements as they focus on compatibility between additional units and neighboring properties.

Next Steps – Effective Dates
As outlined within the report, these regulations become effective on January 1, 2026, and for the City’s ADU ordinance to remain valid and enforceable, it must comply with requirements of these bills by the effective date. If the City were not to be in compliance, the City’s entire existing ADU Ordinance becomes null and void as a matter of law, which would require the City to allow ADUs with only the limited State requirements. The approval of ADUs and JADUs based solely on these default statutory standards, without local regulations governing height, setback, landscape, and architectural review, among other things, would threaten the character of existing neighborhoods and negatively impact property values, personal privacy, and fire safety.

With this timeline in mind, staff is presenting an urgency ordinance in addition to the standard, non-urgency ordinance. The urgency ordinance will take effect immediately upon it adoption, ensuring the City’s compliance with updated State Law pertaining to ADUs and JADUs prior to January 1, 2026. As an urgency ordinance can only be in place for a limited period of time before a standard ordinance is in place, the standard, non-urgency ordinance is also being presented for introduction. With a standard, non-urgency ordinance, the process requires a second reading at a second, regular City Council Meeting and becomes effective thirty (30) days after adoption. The non-urgency ordinance will be scheduled for a second reading and adoption at the Regular City Council Meeting on February 11, 2026 and assuming that it is adopted, it will become effective thirty (30) days later in March 2026. Once the standard ordinance is effective, it will supersede the urgency ordinance and the urgency ordinance will effectively expire.

FINDINGS
Affirmation of the required findings, as provided under section 17.03.200.F of Title 17, can be made in support of the proposed Development Code Amendment, as recommended by Planning Commission in Attachment 3, listed below:

1. The proposed Development Code Amendment conforms to the goals, objectives and policies of the General Plan.

2. The proposed Development Code amendment is necessary to implement the General Plan and to provide for public safety convenience and/or general welfare.

3. The proposed Development Code amendment conforms to the intent of the Development Code and is consistent with all other related provisions thereof.

4. The proposed Development Code amendment is reasonable and beneficial at this time.

FISCAL IMPACT
There are no fiscal impacts associated with the adoption of the recommended ordinance.

ENVIRONMENTAL CONSIDERATION
Under California Public Resources Code section 21080.17, CEQA does not apply to the adoption of an ordinance by a city or county implementing the provisions of Chapter 13 of Division 1 of Title 7 of the California Government Code, which is California’s ADU law. Therefore, the adoption of the proposed urgency Ordinance and proposed non-urgency Ordinance are statutorily exempt from CEQA in that it implements state ADU law.

RECOMMENDED ACTION
It is recommended that the City Council:

A. Waive full reading and adopt by title only an urgency ordinance entitled:

AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BIG BEAR LAKE AMENDING SECTION 17.25.210 OF THE BIG BEAR LAKE

MUNICIPAL CODE RELATING TO ACCESSORY DWELLING UNITS AND

JUNIOR ACCESSORY DWELLING UNITS TO COMPLY WITH RECENT

CHANGES IN STATE LAW, AND FINDING THE ACTION TO BE STATUTORILY EXEMPT FROM CEQA UNDER PUBLIC RESOURCES CODE § 21080.17.

B. Waive full reading and introduce for first reading by title only an ordinance entitled: “

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BIG BEAR LAKE AMENDING SECTION 17.25.210 OF THE BIG BEAR LAKE MUNICIPAL CODE

RELATING TO ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY

DWELLING UNITS, FINDING THE ACTION TO BE STATUTORILY EXEMPT FROM CEQA UNDER PUBLIC RESOURCES CODE § 21080.17, AND SCHEDULE FOR SECOND READING AND ADOPTION ON FEBRUARY 11, 2026.

ATTACHMENTS

1. Urgency Ordinance 2025-XXX and Exhibit A (proposed Development Code Section

17.25.210 in its entirety)

2. Ordinance 2025-XXX and Exhibit A (proposed Development Code Section 17.25.210 in its entirety)

3. Planning Commission staff report, dated November 19, 2025 (without attachments)

MEETING
DATE: February 11, 2026
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Nicholas Haecker, Deputy Public Works Director
Miguel Cabanas, PE, PLS, Engineering Manager
SUBJECT: Authorize Bid Solicitations for Upcoming Capital Improvement Projects and Maintenance Services

BACKGROUND & DISCUSSION
The City’s purchasing guidelines require that the City Council provide authorization to the staff to proceed with bidding activities for proposed capital improvement projects and service contracts.

This report includes a summary overview of each project or service to initiate the bidding activities.

Additionally, pursuant to the California Environmental Quality Act (CEQA), the City Council is required to approve a finding related to each project, as applicable.

Upon approval of this item, staff will undertake the bid solicitations or Request for Proposal (RFP) solicitations in accordance with the City’s purchasing policy and all other applicable regulations.

As staff receives the bids and proposals for these respective projects and services, the contracts will be presented to the City Council for approval at the appropriate time.

The Public Works Department is preparing a number of Capital Improvement Projects for execution during the 2026 summer construction season as well as additional maintenance services to commence this spring. At this time, staff is prepared to proceed with one bid solicitation and two (2) RFPs for the projects and services that are outlined below. Staff will present comprehensive details associated with the project budgets, costs, and timelines at the time that each contract is presented to the City Council for consideration.

The projects to be authorized for bidding or RFP by this proposed action include:

Annual Citywide Line Striping Project
The City’s Annual Citywide Line Striping Project serves to repaint all the traffic striping and markings across City streets. The focus of the project is to repaint all traffic lane lines, crosswalks, and roadway legends throughout the City. It is anticipated that the City Council will consider a construction contract for this work in April 2025 to allow the work to commence as soon as weather and road conditions allow.

Adopted Budget: Funding is available for this project within the adopted Capital Improvement Program budget in the amount of $200,000.

CEQA Consideration: This project is categorically exempt from CEQA pursuant to Item 1.6
Section 15301.c Existing Facilities as repair and maintenance of existing streets and highways.

Annual Citywide Street Sweeping Services
The Annual Street Sweeping Services will complete comprehensive street sweeping across all 88-miles of City maintained streets one time to remove trash and debris, such as cinders, a part of the City’s compliance with the National Pollutant Discharge Elimination System (NPDES). City staff is responsible for ongoing, routine street sweeping, which focuses on key areas of the City. The contracting of the additional services will ensure that all streets within the City receive annual street sweeping. It is anticipated that the City Council will consider a maintenance contract for this work in April 2025 to allow the work to commence as soon as weather and road conditions allow.

Adopted Budget: Funding is available within the adopted Annual Operating Budget.

Anticipated expenditures are approximately $45,000.

CEQA Consideration: This program is not considered a project pursuant to CEQA and, therefore, no environmental review is required.

Planting of Seasonal Flowers within the Village
Each Spring, the Public Works Department coordinates the planting of approximately 15,000 seasonal flowers within the Village. Staff will be soliciting proposals from qualified landscape maintenance firms to complete the planting activities to accomplish a timely installation of the plants while allowing Public Works crews to focus on other seasonal maintenance activities. It is anticipated that the City Council will consider a maintenance contract for this work in April 2025 to allow the work to commence as weather and ground conditions allow.

Adopted Budget: Funding is available within the adopted Annual Operating Budget.

Anticipated expenditures are approximately $75,000.

CEQA Consideration: This program is not considered a project pursuant to CEQA and, therefore, no environmental review is required.

Staff will proceed with the bid solicitation and RFP for the identified projects and will return to the City Council for the consideration of the construction contract and maintenance agreements at the appropriate time. The action being considered within this report only authorizes staff to conduct the bid solicitations and RFP, it does not propose any budget amendments nor guarantee any contracts to be awarded.

FISCAL IMPACT
The actions contemplated within this report have a minor fiscal impact limited to the costs associated with preparing and soliciting construction bids and RFPs. The contemplated projects and services are funded within the adopted Annual Budget and Capital Improvement Program for Fiscal Year 2025-26. A complete fiscal analysis of each project or service will be reviewed at the time that the contracts are presented for consideration.

ENVIRONMENTAL CONSIDERATIONS
The Annual Citywide Line Striping Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301.c Existing Facilities as repair and maintenance of existing streets and highways. The Annual Street Sweeping Services and Planting of Seasonal Flowers within the Village are not considered projects pursuant to CEQA and, therefore, no environmental review is required.

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priority No. 1 as it “supports and invests in sustainable infrastructure projects and programs”.

RECOMMENDED ACTION
It is recommended that the City Council authorize staff to proceed with the identified bid solicitations or Request for Proposals (RFP) for the Annual Citywide Line Striping, Annual Citywide Street Sweeping Services and Planting of Seasonal Flowers within the Village projects; and find the Annual Citywide Line Striping Project exempt from the California Environmental Quality Act (CEQA).

ATTACHMENT

1. CEQA Notice of Exemption for Annual Citywide Line Striping Project

NOTICE OF EXEMPTION
TO: Clerk of the Board of Supervisors FROM: Engineering Division County of San Bernardino City of Big Bear Lake
385 N. Arrowhead Avenue, 2nd Floor P. O. Box 10000
San Bernardino, CA 92415-0130 Big Bear Lake, CA 92315-8900 Project Title:

Annual Citywide Line Striping Project
Project Location - Specific:

Various locally owned and maintained public streets within the City of Big Bear Lake Description of Project:

This project involves the painting of various roadway lines and markings at various locations on locally owned and maintained streets within the City of Big Bear Lake.

Name of Public Agency Approving Project:

City of Big Bear Lake, City Council
Name of Person or Agency Carrying out Project:

City of Big Bear Lake, Engineering Division
Exempt Status: (check one) (State type and section number) XX Categorically Exempt. Section: 15301(c)
Reasons why project is exempt:

These repairs are categorically exempt from the California Environmental Quality Act (CEQA) under section 15301.c as maintenance of existing highways and streets.

Lead Agency or Contact Person: Area Code/Telephone/Extension Sean Sullivan, Assistant City Manager (909) 866-5831
Date: February 11, 2026
Signature:
______________________________
Sean Sullivan,
Assistant City Manager
Item 1.6
Attachment 1

MEETING
DATE: February 11, 2026
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Miguel Cabanas, P.E., P.L.S., Engineering Manager
Israel Gomez Rosales, Associate Engineer
SUBJECT: Authorize Notices of Completion for the Sanitary Sewer Cured In Place Pipe Projects

BACKGROUND & DISCUSSION
Work has been completed on the Sanitary Sewer Cured In Place Pipe Project and the CIPP Sewer Repairs Project. The time is appropriate for the City Council to accept the work as complete and direct the filing of Notices of Completion. As outlined within the attachments, the Sanitary Sewer Cured In Place Pipe Project was awarded to Sancon Technologies, Inc. in August 2024. Given the time of year that the contract was awarded, the weather began to change prior to work commencing and, as such, the work was continued to Spring 2025.

As the work was underway in 2025, it was determined that there were five (5) sections of pipe that were scheduled to be lined as a part of this contract that were damaged to the point of preventing the liner from being installed. In order to complete the lining work, as specified within the contract, staff solicited bids from local construction companies to repair the damaged sections of pipe to complete the lining as specified. As such, on September 10, 2025, the City Council awarded a construction contract to Romans Construction for the CIPP Sewer Repairs Project. Upon the award of contract, Romans Construction completed the identified repairs. Upon completion of those repairs, Sancon Technologies, Inc. was able to complete the scope of work for the Project.

Sanitary Sewer Cured In Place Pipe Project
Contractor: Sancon Technologies, Inc.

Date of Completion: January 16, 2026
Approved Contract Amount: $535,976 (Includes $48,000 contingency) Total Construction Expenditures: $477,776
Amount Under Project Budget: $ 58,200
CIPP Sewer Repairs Project
Contractor: Romans Construction
Date of Completion: January 16, 2026
Approved Contract Amount: $ 30,200
Total Construction Expenditures: $ 30,200
Item 1.7
Upon approval by the City Council, staff will proceed to record the Notices of Completion with the San Bernardino County Recorder’s Office. No sooner than thirty-five (35) days from the recording, staff will release all project retention funds assuming that no claims are made against the contractor related to these projects. Retention funds are 5% of the total project billing.

FISCAL IMPACT
The Sanitary Sewer Cured In Place Pipe Project and CIPP Sewer Repairs Project were awarded as a part of the Fiscal Year 2024-25 Capital Improvement Program Budget. Funding for these projects were derived from the Sanitation Fund.

ENVIRONMENTAL CONSIDERATIONS
At the time of authorizing the bid solicitation, the City Council found these projects to be categorically exempt from the California Environmental Quality Act (CEQA).

CONSIDERATION OF STRATEGIC PRIORITIES
This recommended action aligns with Strategic Priority No. 1 to “support and invest in sustainable infrastructure projects and programs consistent with the needs of our community”.

RECOMMENDED ACTION
It is recommended that the City Council accept the work of Sancon Technologies, Inc. and Romans Construction as complete, and authorize staff to file Notices of Completion for the Sanitary Sewer Cured In Place Pipe Project and the CIPP Sewer Repairs Project.

ATTACHMENTS

1. Agenda Report for Award a Construction Contract - Sanitary Sewer Cured In Place Pipe Project (August 14, 2024- without attachments)

2. Agenda Report for Award a Construction Contract – CIPP Sewer Repairs Project (September 10, 2025 – without attachments)

3. Notices of Completion

MEETING
DATE: August 14, 2024
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Israel Gomez Rosales, Associate Engineer
SUBJECT: Award a Construction Contract - Sanitary Sewer Cured In Place Pipe Project

BACKGROUND & DISCUSSION
The City’s Sanitation Division is responsible for the maintenance of the sanitary sewer system which includes approximately 200 miles of sewer main, more than 3,000 manholes, and 12 sewer lift stations. Typical maintenance of the sewer mains includes hydro-jetting whereby water is forced into the sewer mains to clean and clear them. Given the underground nature of sewer mains, the primary method of repair and rehabilitation is generally to excavate and replace pipeline; however, there are less invasive options to repair sewer mains such as installing pipe liners. Cured in place pipe serves as a liner within the existing pipeline to correct concerns created by root intrusion, pipe collapse, or erosion. This effort will extend the useful life of the sewer lines without needing to excavate the streets and will limit the degree of disruption to the community.

Staff developed a project that will perform sewer lining to approximately 7,600 linear feet of impacted sewer pipeline. This lining will correct deficiencies in the pipelines, such as offset, minor pipe failures, and tree root intrusion. The focus area of this work will be the area of the City that is South of Big Bear Boulevard between Talmadge Road and Hillcrest Drive.

On June 12, 2024, the City Council authorized staff to solicit bids for this project. Staff proceeded with the public bid process in accordance with the California Public Contract Code and the City of Big Bear Lake purchasing guidelines. The project was advertised twice in the Big Bear Grizzly and posted on the City website and PlanetBids. On Thursday, August 1, 2024, the City received, publicly opened, and read aloud four (4) sealed bids with the following results:

Company Location Base Bid
Sancon Technologies, Inc. Huntington Beach, CA $487,976 Nu Line Technologies Vista, CA $573,780
Insituform Technologies, LLC. Chesterfield, MO $797,888 Tunnelworks Services, Inc. Whittier, CA $875,600
Staff reviewed the bids received for completeness and accuracy and has determined that Sancon Technologies, Inc. is the lowest responsive bidder for this project. Sancon is a well experienced contractor in sewer lining services and has successfully completed two (2) recent projects in the City of Big Bear Lake in 2022 and 2023.

Item 1.7
Attachment 1
In addition to the base bid amount of $487,976 staff is seeking the authorization of an additional contingency amount of $48,000 (approximately 10%) to cover the cost of any unforeseen conditions or additional work that becomes necessary throughout the course of this project.

Work is anticipated to commence in early September and will take approximately four (4) weeks to complete. Residents will notice minor traffic control in the areas where work is taking place and there will be no disruption to sanitary sewer service during the construction period.

FISCAL IMPACT
The total award amount for this contract is $535,976, which includes the base bid amount of $487,976 and contingency funds of $48,000. Funding for this project is available in the approved Fiscal Year 2024-25 Capital Improvement Program budget with funding derived from the Sanitation Fund.

ENVIRONMENTAL CONSIDERATIONS
At the time of authorizing the bid solicitation, the City Council found this project to be categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301.b as repair and maintenance of existing public owned utility systems.

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council's Strategic Priority Number 1 as it “supports and invests in sustainable infrastructure projects and programs”.

RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Awarding a Construction Contract to Sancon Technologies, Inc. for the Sanitary Sewer Cured In Place Pipe Project.

ATTACHMENT

1. Resolution No. 2024-XX

MEETING
DATE: September 10 , 2025
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Miguel Cabanas, P.E., P.L.S., Engineering Manager
Israel Gomez, Associate Engineer
SUBJECT: Award a Construction Contract - CIPP Sewer Repairs Project

BACKGROUND & DISCUSSION
On August 8, 2024, the City Council awarded a construction contract to Sancon Technologies for the 2024 Sanitary Sewer Cured-In-Place Pipe Project. The project includes approximately 7,600 linear feet of sanitary sewer mains to be rehabilitated using the Cured-In-Place Pipe (CIPP) method. It is worth noting that upon the award of contract, the contractor’s scheduling did not allow the work to commence and be completed prior to the onset of the winter season. As such, the work was mutually deferred to the Spring of 2025.

As part of the preparation for this project, closed-circuit television (CCTV) inspection was performed on the existing sewer lines to verify conditions prior to performing the lining activities.

During the inspection phase, several defects were identified that prevent direct installation of the CIPP lining material. Specifically, five (5) locations of sewer main were found to contain conditions such as large offsets, pipe failures, or other obstructions that require excavation and repair construction prior to proceeding with the CIPP lining. This additional work was not included in Sancon’s scope of work and needs to be performed by a separate, qualified general engineering contractor.

On July 30, 2025, the City issued a Request for Proposals (RFP) seeking bids from local contractors to perform the necessary repairs. City staff provided proposers with detailed maps, elevations, pipe materials, depths, and descriptions of the necessary work in order for the contractors to provide the necessary pricing. Proposals were due on August 29, 2025, at 2:00 p.m.

The City received four (4) proposals, which are summarized below:

Contractor Location Proposed Price
Romans Construction Big Bear Lake, CA $ 30,200
Mile High Equipment, Inc. Big Bear Lake, CA $ 33,300
S. Porter, Inc. Big Bear Lake, CA $ 40,000
Bear Valley Paving Big Bear Lake, CA $124,000
After reviewing the proposals for completeness and accuracy, staff determined that Romans Construction submitted the lowest responsive and responsible proposal in the amount of $30,200.

Item 1.7
Attachment 2
Romans Construction has successfully completed similar excavation and utility repair projects in the region and has the staffing and experience necessary to complete the work.

Staff recommends awarding a construction contract to Romans Construction in the amount of $30,200. It is anticipated that construction will begin in late September 2025 and will be completed within approximately 15 working days. Upon completion of these repairs, Sancon Technologies will be able to proceed with their scope of work related to the 2024 Sanitary Sewer Cured-InPlace-Pipe Project.

FISCAL IMPACTS
The total contract award will not exceed $30,200. Funding for this project is available in the adopted Fiscal Year 2025–26 Capital Improvement Program.

ENVIRONMENTAL CONSIDERATIONS
This project involves repair of existing sewer infrastructure and is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301.b (Existing Facilities) as repair and maintenance of a publicly owned utility system.

CONSIDERATION OF STRATEGIC PRIORITIES
The proposed action aligns with the City Council's Strategic Priority Number 1 as it “supports and invests in sustainable infrastructure projects and programs”.

RECOMMENDATION ACTION
It is recommended that the City Council adopt a Resolution Awarding a Construction Contract to Romans Construction for the Cured-In-Place Pipe (CIPP) Sewer Repairs Project and Finding the Project Categorically Exempt from the California Environmental Quality Act.

ATTACHMENTS

1. Resolution No. 2025-XX

2. Notice of Exemption
RECORDING REQUESTED BY:

City of Big Bear Lake
WHEN RECORDED, PLEASE MAIL TO:

City of Big Bear Lake
City Clerk
PO Box 10000
Big Bear Lake, CA 92315
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:

The undersigned is OWNER or agent of the OWNER of the interest or estate state below in the property hereinafter described:

The FULL NAME of the OWNER is: CITY OF BIG BEAR LAKE
The FULL ADDRESS OF THE owner is: 39707 BIG BEAR BOULEVARD, PO BOX 10000, BIG BEAR LAKE, CA 92315
The NATURE of the INTEREST or ESTATE of the undersigned is: agent of the owner that constructed the improvements.

The full name(s) and address(es) of all persons, if any, who hold such interest or estate with the undersigned as joint tenants or as tenants in common are:

NAME(S) ADDRESS(ES)
The full name(s) and address(es) of the successor(s) in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to:

NAME(S) ADDRESS(ES)
A work of improvement on the property hereinafter described was completed on: January 16, 2026 The work of improvement completed is described as follows: Sanitary Sewer Cured In Place Pipe Project The NAME OF THE ORIGINAL CONTRACTORS, if any, for such work of improvement is: Sancon Technologies, Inc.

The street address of said property is: VARIOUS STREETS WITHIN THE CITY OF BIG BEAR LAKE, NO APN
The property on which said work of improvement was completed is in the City of Big Bear Lake, County of San Bernardino, State of California.

Dated: 02/11/2026
Sean Sullivan, Public Works Department, City of Big Bear Lake

VERIFICATION
I, Sean Sullivan, am the Assistant City Manager, the declarant of the foregoing Notice of Completion. I certify (or declare) under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Executed on 02/11/2026 at Big Bear Lake, CA.

Sean Sullivan, Public Works Department, City of Big Bear Lake Item 1.7
Attachment 3
RECORDING REQUESTED BY:

City of Big Bear Lake
WHEN RECORDED, PLEASE MAIL TO:

City of Big Bear Lake
City Clerk
PO Box 10000
Big Bear Lake, CA 92315
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:

The undersigned is OWNER or agent of the OWNER of the interest or estate state below in the property hereinafter described:

The full name(s) and address(es) of all persons, if any, who hold such interest or estate with the undersigned as joint tenants or as tenants in common are:

NAME(S) ADDRESS(ES)
A work of improvement on the property hereinafter described was completed on: January 16, 2026 The work of improvement completed is described as follows: CIPP Sewer Repairs Project The NAME OF THE ORIGINAL CONTRACTORS, if any, for such work of improvement is: Romans Construction The street address of said property is: VARIOUS STREETS WITHIN THE CITY OF BIG BEAR LAKE, NO APN
The property on which said work of improvement was completed is in the City of Big Bear Lake, County of San Bernardino, State of California.

Dated: 02/11/2026
Sean Sullivan, Public Works Department, City of Big Bear Lake

Executed on 02/11/2026 at Big Bear Lake, CA.

Sean Sullivan, Public Works Department, City of Big Bear Lake Special Meeting Minutes – January 7, 2026
-
A Special Meeting of the City Council of the City of Big Bear Lake was called to order by Mayor Putz at 4:00 p.m., Wednesday, January 7, 2026, at the Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, California.

OPEN SESSION
Flag Salute: Flag Salute led by Councilmember Hicks
Councilmembers Present: Mayor Randall Putz
Mayor Pro Tem Kendi Segovia
Councilmember Rick Herrick
Councilmember Charles Hicks, Jr.

Councilmember Perri Melnick
Others Present: Erik Sund, City Manager
Erica Stephenson, Assistant City Manager/City Clerk

CLOSED SESSION PUBLIC COMMUNICATIONS
Daniel Gulbranson, Big Bear Lake resident, expressed concerns related to the City’s leadership and questioned the City Council’s meeting schedule.

At the hour of 4:06 p.m., Mayor Putz called for a recess to Closed Session.

At the hour of 5:19 p.m., Mayor Putz resumed Open Session.

RESULTS OF CLOSED SESSION
City Manager Sund announced that the City Council discussed the following items in Closed Session and no reportable action was taken.

1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION pursuant to Government Code Section 54956.9 (d)(2)
One (1) Case

ADJOURNMENT
There being no further business to come before the City Council at this Special Meeting, Mayor Putz adjourned the meeting at 5:20 p.m.
________________________
Erica Stephenson, City Clerk
Item

1.8 Special Meeting Minutes – January 28, 2026
-
A Special Meeting of the City Council of the City of Big Bear Lake was called to order by Mayor Putz at 10:00 a.m., Wednesday, January 28, 2026, at the Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, California.

OPEN SESSION
Flag Salute: Flag Salute led by Councilmember Herrick
Councilmembers Present: Mayor Randall Putz
Mayor Pro Tem Kendi Segovia
Councilmember Rick Herrick
Councilmember Charles Hicks, Jr.

Councilmember Perri Melnick
Others Present: City Manager Erik Sund
Assistant City Manager / City Clerk Erica Stephenson

PUBLIC COMMUNICATIONS
Daniel Gulbranson, Big Bear Lake resident, stated that he doesn’t agree with the City Council establishing a GPAC Committee.

Tom Sitton, Big Bear Lake business owner, expressed his concerns regarding this meeting’s date and time; and stated that he doesn’t agree with the City Council establishing a GPAC Committee.

1. DISCUSSION/ACTION ITEM

1. Discussion and possible action related to the General Plan Advisory Committee (GPAC) representatives’ categories and the City Council interviews of the GPAC applicants.

City Manager Erik Sund provided an overview of the GPAC representatives’ categories related to the submitted GPAC applications and discussed the current local Board appointments. The City Council engaged in a discussion related to the GPAC interview procedures and the applicants that were unable to attend this meeting. Then the City Council reached a consensus to conduct further interviews on Tuesday, February 3, 2026 at 11:30am, for the applicants that experienced an unforeseen emergency that prohibited them from participating in this meeting.

2. Conduct interviews of the GPAC second-homeowner applicants.

None of the previously scheduled GPAC second-homeowner applicants were able to attend this meeting.

3. Discussion and possible action to appoint at least one (1) GPAC second-homeowner applicant to serve as a GPAC Committee Member.

Item

1.9

Page 2 ends

Special Meeting Minutes
January 28, 2026
The City Council was unable to appoint one (1) GPAC second-homeowner applicant at this meeting, due to the fact that the applicants weren’t able to participate in this meeting.

At the hour of 11:57 a.m., Mayor Putz called for a short recess.

At the hour of 12:09 p.m., Mayor Putz reconvened the meeting.

4. Conduct interviews of the GPAC full-time resident applicants.

The City Council conducted interviewers of the following GPAC full-time resident applicants.

1. Kyle Biethan

2. Brian Bist

3. David Classen

4. Janice Etter

5. Ronald Krueper

6. Cody Lewis

7. Janet Nelson

8. Genevieve Park

9. Evonne Rosier

10. Connie Swank

11. Craig Thomas
At the hour of 12:18 p.m., Mayor Putz called for a recess.

At the hour of 12:55 p.m., Mayor Putz reconvened the meeting.

5. Discussion and possible action to appoint at least three (3) GPAC full-time resident applicants to serve as GPAC Committee Members.

The City Council decided to wait until the remaining qualified GPAC applicants were provided an opportunity to interview at the February 3, 2026 Special Meeting, before they engaged in the GPAC Committee appointment process.

ADJOURNMENT
There being no further business to come before the City Council at this Special Meeting, Mayor Putz adjourned the meeting at 1:46 p.m.
________________________
Erica Stephenson, City Clerk
Successor Agency Meeting Minutes – December 10, 2025
A Meeting of the Successor Agency to the Big Bear Lake Improvement Agency was called to order by Agency Member Melnick at 7:02 p.m., Wednesday, December 10, 2025, at the Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, California.

Agency Members Present: Agency Member Rick Herrick
Agency Member Charles Hicks, Jr.

Agency Member Perri Melnick
Agency Member Randall Putz
Agency Member Kendi Segovia

SUCCESSOR AGENCY REORGANIZATION
Agency nominations for Chair and Vice Chair who will serve for a period of one year.

Board Secretary Stephenson opened the nominations for Chair. Agency Member Hicks nominated Agency Member Melnick to serve as Chair. Agency Member Segovia nominated Agency Member Hicks to serve as Chair. Hearing no further nominations, the Agency Secretary took a roll call vote.

Agency Member Hicks was appointed to serve as Chair for a period of one year by the following vote:

Agency Member Segovia: Hicks
Agency Member Melnick: Hicks
Agency Member Herrick: Melnick
Agency Member Putz: Hicks
Agency Member Hicks: Hicks
Board Secretary Stephenson opened the nominations for Vice Chair. Agency Member Herrick nominated Agency Member Melnick to serve as Vice Chair. Hearing no further nominations, the Agency Secretary took a roll call vote.

Agency Member Melnick was appointed to serve as Vice Chair for a period of one year by the following vote:

Agency Member Hicks: Melnick
Agency Member Putz: Melnick
Agency Member Melnick: Melnick
Agency Member Herrick: Melnick
Agency Member Segovia: Melnick

ADJOURNMENT
There being no further business to come before the Agency at this session, Agency Member Melnick adjourned the meeting at 7:04 p.m.

Erica Stephenson
Successor Agency Secretary
Item 1.10

DISCUSSION/ACTION

ITEM REPORTS
February 11, 2026

MEETING
DATE: February 11, 2026
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Erica Stephenson, Assistant City Manager/City Clerk SUBJECT: City Council Policy, Procedures, and Rules of Order Manual Review

BACKGROUND & DISCUSSION
The City Council Policy, Procedures, and Rules of Order Manual (“Rules of Order”) establishes various policies and procedures the City Council uses to fairly govern the conduct of its meetings and to ensure they are proceeding with the business of government in a lawful, professional, and orderly manner. Per the City’s Charter and Municipal Code the Rules of Order shall be adopted by resolution and amended from time to time as needed. The current version of the Rules of Order, was adopted by Resolution 2025-10 on April 9, 2025. At the September 10, 2025 City Council Meeting, then Councilmember Putz (seconded by then Mayor Melnick) requested to review and discuss the Rules of Order at a future City Council Meeting. He specifically stated that he would like to review Chapter 3, VI. G. of the Rules of Order, which reads:
“Councilmember Board/Committee Reports and Comments. This portion of the agenda provides Councilmembers the opportunity to give a brief report on respective City-appointed committee, agency and/or Board meetings attended since the last City Council meeting (i.e. Mountain Transit, BBARWA, etc.) in addition the Council can make brief general announcements on City events or projects germane to the business of the City. Comments shall pertain to items not on the posted agenda. Councilmembers may also request that future agenda items be scheduled, provided at least one other member concurs with the request for a future agenda item. In accordance with the Brown Act, no substantive discussion of specific matters is permitted. Reports from Councilmembers are limited to three (3) minutes per Councilmember, and that time cannot be used to reargue failed motions. The City Clerk has the responsibility to assist Councilmembers with time limits by signaling when the Councilmember is nearing his/her three-minute speaking limit.”
Although, then Councilmember Putz’s request was related to this specific section of the Rules of Order, the City Council may engage in discussion regarding other sections of this Manual. As a result of this review, if the City Council directs staff to make various updates to the Rules of Order document, it will be revised and presented to the City Council for their formal approval at a future City Council meeting.

Item 2.1

FISCAL IMPACT
There is no significant fiscal impact associated with this recommended action.

ENVIRONMENTAL CONSIDERATIONS
None requiring review under the California Environmental Quality Act (CEQA).

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priorities as it aids in the enhancement of community engagement and local advocacy strategies, while bolstering partnerships with residents, businesses and regional partners.

RECOMMENDED ACTION
It is recommended that the City Council review and discuss the City of Big Bear Lake City Council Policy, Procedures, and Rules of Order Manual: provide direction to staff as appropriate.

ATTACHMENT

1. City of Big Bear Lake City Council Policy, Procedures, and Rules of Order Manual (last updated April 9, 2025)
City of Big Bear Lake
City Council Policy, Procedures, and Rules of Order Manual Adopted by the Big Bear Lake City Council
by Resolution No. 2025-10 on April 9, 2025
Item 2.1
Attachment 1
i

TABLE OF CONTENTS
TABLE OF CONTENTS i
CHAPTER 1 – INTRODUCTION & PURPOSE 1
CHAPTER 2 – ROLE OF CITY COUNCIL 2
CHAPTER 3 – COUNCIL MEETINGS 11
CHAPTER 4 – AGENDA 20
CHAPTER 5 – MEETING RULES OF CONDUCT AND DECORUM 22
CHAPTER 6 – ADMINISTRATIVE MATTERS 33
CHAPTER 7 – RELATIONSHIP AND CONDUCT 36
CHAPTER 8 – COMMUNICATION AND REPRESENTATION 41
CHAPTER 9 – COMMISSIONS, COMMITTEES AND BOARDS 46
CHAPTER 10 – ENFORCEMENT 49
1 CHAPTER 1 – INTRODUCTION AND PURPOSE
I. PURPOSE OF MANUAL
A. Compile, Revise and Adopt Rules and Policies. By adopting this Policy, Procedures and Rules of Order Manual (“Manual”), the City Council of the City of Big Bear Lake (the “City Council” or “Council”) hereby establishes updated Rules of Order for the preparation of its agendas, conduct of its meetings, and transaction of other City business. In addition, by adopting this Manual, the City Council further compiles, consolidates, updates and supersedes any prior related Council Policies, Resolutions, rules and administrative procedures that have been formally adopted by the City Council addressing the subject matter and/or the topics discussed herein.

B. Provide Standards and Guidance. The purpose of this Manual is to set a standard of professionalism for the conduct of the City Council’s business. Big Bear Lake has a long and proud tradition of open government and civil, intelligent public discourse.

This Manual is intended to enhance public participation and Council debate so that the best possible decisions can be made for Big Bear Lake. While attempting not to be overly restrictive; procedures, policies, and codes of ethics and conduct are being established and/or clarified so that expectations and practices are clearly articulated to guide City Councilmembers in their day-to-day conduct and actions.

C. Ease of Reference. Having the majority of the rules, procedures, practices and policies (hereinafter collectively “Rules”) of the Big Bear Lake City Council consolidated and contained in a single, easily-accessible document will clarify expectations and responsibilities and will streamline the conduct of meetings and other City Council business in the public interest.

II. EFFECTIVE DATE AND PERIODIC REVIEW/UPDATE OF MANUAL A. Effective Date. The Rules contained in this Manual shall be in effect immediately upon their adoption by City Council resolution, and shall remain in effect until such time as this Manual is amended and new Rules are adopted and/or updated by City Council resolution.

B. Periodic Review. This Manual will be reviewed on an as needed basis, and revised by City Council resolution if and as needed.
2 CHAPTER 2 – ROLE OF CITY COUNCIL
I. OVERVIEW
A. City Council Acts as a Body. One of the fundamental tenets of city governance is recognizing that the City Council acts as a body. No individual Councilmember has extraordinary powers beyond those of other members. Although the Mayor and the Mayor Pro Tempore (“Pro Tem”) have additional ceremonial, parliamentary and administrative responsibilities as described below and elsewhere in this Manual, with respect to the establishment of policies, voting, and in other significant areas, all members are equal.

B. Establishment of City Policy. City Policy is established, and direction is given to City staff by a majority vote of the Council. Neither the Mayor nor the Mayor Pro Tem has veto power or any other policy-making authority beyond that of the other Councilmembers.

C. Decisions of Majority of Body Binding on City Council. While individual Councilmembers may disagree with decisions of the majority, a decision of the majority does bind the City Council to a course of action and provides City staff with clear direction to follow. Similarly, City staff is responsible to ensure that the policy set by the City Council is implemented and upheld consistent with the wishes of the majority. Implementation of City Council policy by staff does not reflect a bias against Councilmembers who held a minority opinion on an issue.

II. COUNCIL ELECTION AND GOVERNANCE
The City of Big Bear Lake is governed by a five-member City Council elected by-district to four-year terms on a staggered basis. Councilmembers are elected in the general election in November of even-numbered years. The Mayor and Mayor Pro Tem will be appointed by a majority vote of the entire membership of the City Council. The City Council shall appoint the Mayor and Mayor Pro Tem for one-year terms at the first regular meeting in December of every year or as soon thereafter as feasible and, when applicable, following the certification of election results and seating of new City Councilmembers. The newly-appointed Mayor and Mayor Pro Tem assume their positions immediately following the majority vote. Prior to this meeting, the Council and Council-elect (in even numbered years) will be invited to participate in a regularly scheduled or special meeting in December to provide each Councilmember and/or Councilmember-elect the opportunity to express their interest in becoming the Mayor or Mayor Pro Tem and/or in participating in various committees and agencies.

The nomination and appointment procedure for the offices of Mayor and Mayor Pro Tem shall be conducted in successive order and as show below. 3 1. The City Clerk opens nominations.

2. The City Clerk receives up to one nomination per Councilmember until no further nominations are forthcoming. Seconds are not required.

3. The City Clerk closes nominations.

4. The City Clerk calls on each Councilmember to cast by verbal vote the name of his/her nominee of choice.

5. The City Clerk announces the outcome of the vote and declares the appointment upon a majority vote of the full membership.

6. If an appointment is not confirmed, the City Clerk repeats the foregoing procedure once more on the prospect of the City Council reaching agreement.

The newly-appointed Mayor shall preside over the process for the office of Mayor Pro Tem, unless he/she prefers the City Clerk facilitate the appointment.

Should the City Council be unsuccessful in its appointment efforts, whether it be by insufficiency of votes or failed action pursuant to Chapter 5, Section R, Tie Votes, the item shall be reconsidered during the next regular City Council meeting in expectation of securing the requisite consensus of the full body. If such consensus is not gained after the second consecutive Council meeting during which one or more appointments were considered, the sitting Mayor and/or Mayor Pro Tem, as applicable, shall remain in office until the next annual organizational meeting.

III. ROLE AND DUTIES OF MAYOR
A. Official Ceremonial Head of City. The Mayor is recognized as the official head of the City for all ceremonial purposes and shall perform such other duties consistent with the office as set forth in this Manual and as may be delegated to the Mayor by majority vote of the City Council.

B. Presiding Officer. The Mayor is the Presiding Officer at all meetings of the City Council and acts as the chair. In this role, the Mayor has authority and discretion:

1. to preserve order at all Council meetings by facilitating the effective conduct of business during meetings and assisting, when deemed necessary, fellow Councilmembers in understanding their roles and responsibilities in municipal governance;

2. to enforce (or cause to be enforced) the Meeting Rules of Conduct and Decorum as set forth in Chapter 5 of this Manual;
4 3. to determine the order of business at meetings of the City Council; and

4. to require any person addressing the City Council to be sworn as a witness and to testify under oath when, for example, testifying in judicial or quasi-judicial proceedings. The Mayor or the Presiding Officer shall also require such swearing-in if directed to do so by a majority of the Council.

C. External Communication of Policy. The Mayor is to faithfully communicate the position of the Council majority in matters of policy.

D. Seating Arrangement for City Council. The Mayor assumes the center chair on the dais and oversees the seating location of the other Councilmembers at all meetings of the Council, in council chambers or elsewhere. The Mayor will, following each Council election of officers and at such other times as the Mayor deems it necessary, establish the seating arrangements of the Councilmembers. The Mayor Pro Tem will always be seated immediately next to the Mayor.

E. Signing Documents. The Mayor, whenever available, shall sign all ordinances, resolutions and other documents that have been adopted and authorized by the City Council and require an official signature. However, the City Manager or another City official may sign certain documents when so authorized by Council action and/or the provisions of the Big Bear Lake Municipal Code.

F. Absence of Mayor. In the absence of the Mayor, the Mayor Pro Tem performs the duties of the Mayor, including acting as the Presiding Officer at meetings. When both the Mayor and Mayor Pro Tem are absent from any meeting of the Council, the City Clerk shall call the Council to order, whereupon a temporary Presiding Officer shall be elected by the Councilmembers present to serve until the arrival of the Mayor or Mayor Pro Tem, or until adjournment, whichever comes first.

G. New Councilmember Orientation. The City Manager will lead, with assistance from the City Attorney and City Clerk, new Councilmember orientations to provide a comprehensive overview of City operations, policies, ordinances, applicable State law, current projects, and current initiatives.

IV. ROLE AND DUTIES OF ALL COUNCILMEMBERS
A. Annual Review of Residency.

Requirements for residency and for proof of continued residency of Councilmembers are set forth in Chapter 1.12 of the Big Bear Lake Municipal Code (“Municipal Code”), as amended from time to time.
5 B. Advance Preparation for Meetings.

1. Prior Review of Agenda Materials. Prior to attending Council and committee meetings, study sessions and/or workshops, Councilmembers shall read or otherwise familiarize themselves with each agenda and supporting documentation for the items thereon.

2. Seek Prior Clarification for Agenda Materials. In respect for everyone’s time and to help ensure that individual Councilmembers may be equipped to make informed decisions, do his/her best work, and move meetings forward in a meaningful way, it is incumbent upon each Councilmember to promptly seek answers to questions he/she may have about the posted agenda items and agenda-package materials for the immediately pending meeting. Toward fulfilling these objectives, Councilmembers should seek the aforementioned assistance from the City Manager, the City Attorney, or City Clerk as soon as possible after receipt of the agenda packet and prior to the meeting to which the agenda packet relates. The City Manager may delegate specific City staff to respond to questions, as may be helpful to the Councilmember and/or City Manager.

3. Avoid Unfair Surprise. Councilmembers should advise the City Manager in advance of issues or questions they intend to bring up at a public meeting.

This refers to issues and questions that City staff would not normally anticipate or have researched for that particular meeting.

4. Absences. Each Councilmember is encouraged to report to the Mayor, City Manager or City Clerk at least twenty-four (24) hours prior to any scheduled Council meeting any expected absence of the Councilmember, and the basis for approval of any excused absence by the Council. Approval of an excused absence by the Council shall be within the Council’s discretion by majority vote of those in attendance. An absence may be deemed by the Council excused if it is the result of a Councilmember’s illness, serious personal or family-related event or emergency, or significant and unavoidable work or social obligation. Other scheduling conflicts shall not ordinarily constitute a basis for Council approval of an excused absence.

C. Council Vacancies. Whenever a vacancy occurs in the Office of City Councilmember, the City Council will fill the vacancy by appointment or special election in accordance with the procedures set forth in Government Code Section 36512 or the provisions of Municipal Code Section 2.08.040 adopted by the City Council. If a vacancy is to be filled by appointment, and in order that the Council may select the candidate best suited to the position, the City shall initiate an application and interview process which shall be robust, uniform, and free from the appearance of impropriety. Except for official communications with the City Manager’s office, 6 which includes the City Clerk, all contact between Councilmembers and candidates regarding the appointment process and/or potential appointment is restricted to a formal interview process during a public meeting. Any candidate who violates this protocol may be excluded from appointment. – Should we add residency requirement comments here, to define how the process would be applied to candidates seeking appointment?
D. Leadership, Goals and Policy; Ex-Officio Roles of the City Council.

1. Leadership, Goals and Policy. City Councilmembers are elected to provide leadership in setting goals and in formulating policies. The City Council is the focal point for identifying and interpreting the wishes of the citizens and translating these into specific programs. Successful goal setting and policy formulation largely depend on a good working relationship amongst the Council and between the Council and the administrative staff. Under the City Manager’s direction, staff can provide assistance in analyzing the City’s needs, suggesting action programs, and calculating the costs of proposals.

However, the Council has the final responsibility for establishing local policies and determining services and budget levels appropriate for the City.

2. Ex-Officio Roles. The City Council also serves as the Boards for the City of Big Bear Lake Fire Protection District, and the Successor Agency to the Big Bear Lake Improvement Agency. References made in this Manual to the City Council also include the Council when acting in its roles on the Boards of the aforementioned entities.

E. Engaging in Legislative and Quasi-Judicial Decisions/Acts. Almost all actions or decisions made by the City Council fall into one of two categories: legislative or quasi-judicial.

1. Legislative. These actions/decisions formulate rules to be applied to all future cases. Examples include, but are not limited to: adoption and amendments to municipal codes, general plans, zoning codes, and personnel regulations.

These actions are generally taken by ordinance or resolution.

2. Quasi-Judicial. While legislative actions establish public policy and rules applicable to groups of property or people, quasi-judicial proceedings affect individual properties or parties. Quasi-judicial proceedings involve the application of established standards to individual facts to determine specific rights or to take specific actions under existing law.

3. Due Process. The distinction between these two types of acts/decisions comes into play in the due process afforded to parties (particularly in the public and 7 appeal hearing context), as explained in more detail in Chapter 3, Section VI of this Manual.

F. Issuing Subpoenas. Pursuant to Government Code Section 37104, the City Council may issue subpoenas to require attendance of witnesses or production of books or other documents for evidence or testimony in any action or proceeding pending before the Council. The form of oaths administered by the City Clerk will be substantially in the following form:
<Name of affiant>
“I hereby declare or affirm under penalty of perjury that the testimony I am about to give before the City Council is the truth.”
G. Handling Concerns or Complaints from the Public and Staff. Councilmember shall function within their established roles when listening to concerns or complaints from the public and staff. While it is important to be available when issues arise, Councilmembers shall abide by uniform procedures to ensure matters are handled expeditiously and everyone is treated respectfully and fairly. Councilmembers shall remain neutral when receiving reports, conveying that they have no individual authority to resolve issues and further recognizing that only one side of the story is being heard. Councilmembers shall adhere to their policy role pursuant to Chapter 2 of this Manual, being certain not to interfere with the administrative functions of the City or the professional duties of City staff. The same level of care must be exercised when responding to emails as is described for personal interactions.

Councilmembers shall use the following procedures when handling concerns or complaints:

1. Receive – Listen to what the person has to say without preparing a response.

2. Repeat – Paraphrase or ask a question to clarify for understanding. Ask the person to identify those to whom he/she has spoken about the matter prior to contacting a Councilmember.

3. Request – Ask what the person would like the Councilmember to do with the information and/or what is seen as a solution to the problem.

4. Review – Indicate that the information will be shared with the City Manager in order that the City Manager or his/her designee may be able to provide a response or additional information as may be necessary.

V. CODE OF ETHICS FOR COUNCILMEMBERS
A. Intent and Purpose. To assure public confidence in the integrity of local government and its effective and fair operation, this Code of Ethics provides a framework for dayto-day actions and decision-making by Councilmembers and represents a commitment to uphold a standard of integrity beyond that required by law. The citizens and businesses of Big Bear Lake are entitled to a fair, ethical, and 8 accountable local government that has earned the public’s full confidence for integrity. To ensure the effective functioning of democratic government, the City Council requires each of the following:

1. Public officials, both elected and appointed, comply with both the letter and spirit of the laws and policies affecting the operations of government.

2. Public officials be independent, impartial, and fair in their judgement and actions.

3. Public office be used for the public good, not for personal gain.

4. Public deliberations and processes be conducted openly, unless legally confidential, in an atmosphere of respect and civility.

B. Principles and Standards. The principles and standards of ethical conduct for Big Bear Lake City Councilmembers are hereby established as set forth below.

1. Act in the Public Interest. Recognizing that stewardship of the public interest must be their primary concern, Councilmembers will work for the common good of the people of Big Bear Lake and not for any private or personal interest, and they assure fair and equal treatment of all persons, claims and transactions coming before the Big Bear Lake City Council.

2. Comply with the Law. Councilmembers shall comply with the laws of the nation, the State of California, and the City of Big Bear Lake in the performance of their public duties. The laws include, but are not limited to:
the United State and California Constitutions, the Big Bear Lake City Charter, the Big Bear Lake Municipal Code, laws pertaining to conflicts of interest, election campaigns, financial disclosures, employer responsibilities, open government, and City ordinances and policies.

3. Councilmember Conduct. The professional and personal conduct of Councilmembers must be above reproach and avoid the appearance of impropriety. While it is understood that Councilmembers enjoy First Amendment rights, they shall practice civility and decorum in discussions and debate, and refrain from abusive conduct, personal charges, or verbal attacks upon the character or motives of other members of the Council, boards, commissions, staff, or the public that is intended to disrupt and not further the City’s business.

4. Respect for Process. Councilmembers shall perform their duties in accordance with the processes and Rules of Order established by the Council governing the deliberation of public policy issues, meaningful involvement of the public, and implementation of policy decisions of the Council by City staff.
9 5. Decisions Based on Merit. Councilmembers shall base their decisions on the merits and substance of the matter at hand, rather than on unrelated considerations.

6. Conflict of Interest. In order to assure their independence and impartiality in the City’s best interest, Councilmembers shall not use their official positions to influence decisions in which they have a conflict of interest.

7. Gifts and Favors. Councilmembers shall follow the laws that apply to the acceptance of gifts or favors as a public official.

8. Use of Title. Councilmembers may use their title only when conducting official City business, for information purposes, or as an indication of background and expertise. Individual Councilmembers must be careful not to:
1) exceed or appear to exceed his/her authority, 2) use his/her position to influence others unduly or, 3) use his/her title to improperly gain leverage or preferential treatment.

9. Confidential Information. Councilmembers shall respect the confidentiality of information concerning the property, personnel, or affairs of the City. They shall neither disclose confidential information without proper legal authorization, nor use such information to advance their personal, financial, or other private interests.

10. Use of Public Resources. Councilmembers shall not use public resources, such as City staff time, equipment, supplies, or facilities, for private gain or personal purposes.

11. Advocacy. Councilmembers shall represent the official policies or positions of the Council to the best of their ability when designated as delegates for this purpose. When presenting their individual opinions and positions, Councilmembers shall explicitly state they do not represent the opinion of the entire Council.

12. Positive Workplace Environment. Councilmembers shall support the maintenance of a positive and constructive workplace environment for City employees, private citizens, and businesses dealing with the City.

Councilmembers shall recognize their role in individual dealings with City Employees. Councilmembers shall not be immune to potential liability and/or legal proceedings by City employees when the rights of such employees who are acting within the scope of their employment have been infringed upon or violated by Councilmembers.

13. Policy Role of Councilmembers. Councilmembers shall respect and adhere to the Council-Manager structure of Big Bear Lake City government. In this structure, the City Council determines the policies of the City with the advice, information, and analysis provided by the public, boards, commissions, and 10 City staff. Councilmembers shall not interfere with the administrative functions of the City or the professional duties of City staff, nor shall they impair the ability of staff to implement Council policy decisions.

14. Enforcement. Councilmembers have the primary responsibility to ensure that this Code of Ethics is followed so the public may have full confidence in the integrity of government. Although this Code of Ethics and Conduct is intended to “be self-enforcing” and will be most effective when Councilmembers are thoroughly familiar with and embrace its provisions, City Councilmembers who intentionally and/or repeatedly do not follow proper conduct may be subject to an informal reprimand (a statement of disapproval) or formal censure as set forth in Chapter 10 of this Manual.

C. Norms and Protocols.

1. We conduct ourselves in a professional manner.

2. We respect open government.

3. We value civil, intelligent public discourse.

4. We seek to be efficient in our meetings.

5. We treat all members of the public with respect.

6. We understand our role in contributing to a positive workplace environment.

7. We respect the Council-Manager form of government, and Councilmembers do not interfere with the role of the City Manager or any professional duties of City staff.

8. We keep confidential matters confidential.

9. We know that a good working relationship between Councilmembers and with staff fosters good goal setting, policy making and service delivery.

10. We understand that Council acts as a body, all members are equal, and policy direction is only given by a majority vote of the Council.

11. We understand that staff is obligated to implement decisions made by the Council, even if one of us doesn’t agree the Council’s decision.

12. We are prepared for Council meeting and ask our questions of staff in advance so we can avoid surprising staff at the meetings. We know this is good teamwork.

13. We act with high integrity in all matters and follow our code of ethics. 11 CHAPTER 3 – COUNCIL MEETINGS
I. REGULAR MEETINGS
A. Regular Meetings of the Council shall be held in accordance with the schedule outlined in the Municipal Code and the adopted regular meeting calendar. All Regular Meetings shall adjourn by 10:00 p.m. unless a majority of the City Council votes to continue the meeting past the fixed time of adjournment. Any motion to extend the meeting beyond 10:00 p.m. shall include a list of specific Agenda items to be considered and shall specify in which order these items shall be handled. Any Agenda items not considered prior to 10:00 p.m. and not included in a motion to extend the meeting shall automatically be continued for consideration at the next regularly scheduled City Council meeting.

All Regular Meetings of the City Council will be recorded and broadcast live on a local cable channel, YouTube, and on the City’s website, except in rare instances when unforeseen scheduling or technical issues may arise.

B. Compliance with Ralph M. Brown Act. To ensure that the deliberations and actions of the City Council are conducted openly and to ensure meaningful public participation, all meetings of the City Council shall be held in compliance with the provisions of the Ralph M. Brown Act, Government Code Section 54950 et seq. (the “Brown Act”).

II. SPECIAL, WORKSHOP AND CLOSED SESSION MEETINGS
A. Special/Workshop Meetings. Special meetings and workshops are meetings of the Council held on special or irregular dates/times and may be called by three or more members of the Council or by the Mayor. The City Clerk shall prepare and mail, personally deliver, or deliver by any other means that ensures receipt, to each member of the City Council, and to each local newspaper and radio that has requested notice in writing at least 24 hours before the time of the meeting, a notice of special meeting starting time, place and business to be transacted. Only matters set forth in the notice of the meeting shall be discussed at such meeting and no ordinance (other than urgency ordinances) may be adopted. In the event of conflict between this paragraph and the provisions of Section 54956 of the Government Code governing special meetings, the latter section shall prevail.

All Special Meetings of the City Council will be broadcast live on a local cable channel, YouTube and on the City’s website, except in rare instances when unforeseen scheduling or technical issues may arise.

B. Closed Session Meetings. The City Council may hold closed sessions during any regular or special meeting, or any time otherwise authorized by law, to consider or hear any matter that is authorized by State law. The City Council shall exclude from any such closed session any person or persons who it is authorized by State law to exclude from such closed sessions. The general subject matter for consideration shall 12 be shown in the agenda posted for such session pursuant to the procedures set forth in the Brown Act. The City Attorney makes reports following Closed Sessions in accordance with the Brown Act.

III. CANCELLATION OF MEETINGS
A. Cancellation of Meetings. Any regular or special meeting of the Council may be cancelled in advance by a majority vote of the Council during a prior meeting of the Council. The Mayor may cancel a meeting in the case of an emergency or when a majority of members have advised the Mayor, City Attorney, City Clerk and/or City Manager of their unavailability to attend a meeting. The City Manager may cancel a meeting when he/she determines there is no business to be conducted at the meeting.

Per the Brown Act, the City Clerk can cancel a meeting when there is a lack of City Council quorum. Appropriate notices will be provided. Written notice of cancellation shall be given to each Councilmember and further shall be posted and distributed to the same parties and in the same manner as the agenda for regular meetings. The Council may adjourn any regular, adjourned regular, special, or adjourned special meeting to a time and place specified in the order of adjournment. Less than a quorum may so adjourn from time to time, and if all Councilmembers are absent from any regular or adjourned regular meeting, the City Clerk may declare the meeting adjourned to a stated time and place and shall cause a written notice of the adjournment to be given as required for notice of a special meeting, unless such notice is waived as provided by Govt. Code Sec. 54956.

IV. MEETING MINUTES
A. As an Official Record. The official action minutes of the City Council will be kept by the City Clerk in a minute book with a record of each particular type of business transacted set off in paragraphs with proper sub-headings. The City Clerk shall be required to make a record only of such business that was actually passed upon by a vote of City Council and shall not be required to record any remarks of any member of the City Council or of any other person. Names or persons addressing the City Council, the title of the subject matter to which their remarks related, and whether they spoke in support of or in oppositions to such matter shall be entered in the minutes.

B. Recordings. The City Clerk will electronically record all regular City Council meetings, with the exception of closed sessions, and will retain the video recordings per the City’s Records Retention Schedule. At his/her discretion, the City Clerk may retain video recordings for a longer period.

C. Distribution of Minutes. As soon as possible after each meeting, the City Clerk shall furnish a copy of the minutes to each Councilmember, the City Manager, each Department Head, and any other individuals designated by the City Clerk or City Manager.

D. Reading of Minutes. Unless the reading of the minutes of a Council meeting is requested by a member of the Council, the minutes may be approved without reading 13 if the City Clerk has previously furnished each member of the Council with a copy thereof.

E. Approval of Minutes. Minutes may be approved by placement on the Consent Calendar. All Council members may vote on such approval, even if they were absent from the applicable meeting.

V. CONDUCT OF BUSINESS
A. Generally. The order of business for a Council meeting is generally shown on the agenda in the order set forth in Section (B), below, but may be modified (i.e. Mayoral appointment meeting) when necessary on a case-by-case basis by the Mayor on his/her own prerogative or by the City Manager, as the Mayor may deem appropriate.

B. General Order of Agenda Items of Business for Council Meetings. • Open Session
• Call To Order
• Roll Call
• Closed Session Public Communications
• Declaration of Closed Session Items
• Closed Session
• Open Session
• Call to Order
• Pledge of Allegiance
• Invocation
• Results of Closed Session
• Presentations
• City Manager Announcements in Response to Prior Meetings’ Public Comments
• Public Communications Part 1
• Consent Calendar
• Items Removed from the Consent Calendar
• Public Hearings
• Discussion/Action Items
• Public Communications Part 2
• Comments, Announcements & Additional City Business
• Adjournment
VI. DESCRIPTION/EXPLANATION OF PURPOSE OF CERTAIN AGENDA ITEMS A. Public Comment Periods. Depending on the meeting, these periods are provided at the start of the Closed and Regular Sessions and prior to Council’s considerations of agenda items to satisfy the requirements of the Brown Act. These periods provide the ability for members of the public to address the Council on items appearing on the 14 agenda or on other matters of interest within the jurisdiction of the City Council that do not appear on the agenda.

1. Restrictions. Public comment periods should not be utilized by Councilmembers to the extent said use impinges upon and/or diminishes the time allotted for other members of the public to speak, unless a Councilmember has recused himself/herself from participating in a decision of the Council on a particular agenda item for a financial or other conflict of interest and further is exercising a right to speak as a member of the public regarding an applicable personal interest under the conditions specified in section 18707(a)(3)(c) and 18704(d)(2) of the regulations of the Fair Political Practices Commission (“FPPC”).

2. Reasonable Time, Place and Manner Limitations. Time and other reasonable limitations may be placed on these comment periods as more particularly described in Chapter 5, Section III of this Manual.

B. Appeal Hearings. Certain decisions made by the City’s Planning Commission, the City Manager, department directors, and/or hearing officers (as specified in the City’s Municipal Code or other applicable law) can be appealed to the City Council. Such decisions usually involve quasi-judicial matters, i.e., granting or denying of permits/licenses or other entitlements.

1. Quasi-Judicial Decisions. If a quasi-judicial appeal is at issue, the City Council must follow stricter procedural requirements similar to those used in a court. (“Quasi-judicial” means court-like). Fair hearings and impartial decision-makers are required. Quasi-judicial hearings must be conducted in accordance with the principles of due process. When the City Council is acting as the decision-making body in quasi-judicial hearings, Councilmembers must refrain from testifying as members of the public, as such participation absent a recusal from the decision could impair due process and create conflicts of interest.

2. Other Public Hearings. Public hearings held prior to adoption of ordinances or other legislative/policy matters can follow less strict standards.

C. Public Hearings. In general, a public hearing is an open consideration within a regular meeting of the City Council, for which special notice has been given and may be required. During a specified portion of the hearing, residents or concerned members of the public are invited to present protests or offer support for the matter under consideration, subject to reasonable time and other limitations.

1. When Required. Public hearings may be required on certain items as prescribed by the Big Bear Lake Municipal Code and/or state and federal law.

Some examples of when public hearings are generally required include:
zoning changes, some annexations, development code amendments, introduction and first reading of ordinances, and increases of City fees and charges for utilities and other services.
15 2. Cancellation and Continuances for Hearings Set by Council. Public hearings set by the City Council may be cancelled by a majority vote of the City Council or at the request of the City Manager or City Attorney for good cause. If needed, cancelled public hearings shall be re-noticed in accordance with applicable law. The City Council may also open a public hearing at a meeting, take testimony, leave such hearing open, and continue it to a date certain without re-noticing, upon a majority vote of the City Council, or by the Mayor at the request of the City Manager or City Attorney for good cause.

3. Continuances for Proponents of Projects and/or Appellants. Proponents of Projects for which a public hearing is required and Appellants who have an appeal hearing scheduled before the City Council shall be granted one continuance of that hearing under the following conditions:
(a) Requests for continuance of public hearings and appeal hearings shall be submitted by the proponent/appellant in writing to the City Clerk by no later than the close of business on the date of the Council meeting at which the matter is scheduled to be heard.
(b) The written request shall specify: (1) the reasons for the request of continuance, and (2) the Council meeting date on which the proponent/appellant desires the matter to be heard.
(c) The City Council reserves the right to continue the public hearing or appeal hearing to a date and time that is least likely to impact the conduct of regularly agendized City business.
(d) If the proponent/appellant is unable to attend the meeting at which the matter will be heard, the proponent/appellant should designate a representative to appear on his/her behalf.
(e) No further continuances shall be granted unless, in its discretion, the City Council determines by majority vote that it is necessary to do so after considering the testimony and findings presented at the hearing.

4. General Public Hearing Procedure. Public hearings shall generally be conducted as follows:
(a) Staff presents its report, either by way of a written staff report or by an in-person oral presentation.
(b) Councilmembers may ask questions of staff, subject to the time limitations sets forth in Chapter 5, Section II.D of this Manual. (c) The Presiding Officer opens the public hearing.
16 (d) Members of the public present their comments, subject to time limits established by the Presiding Officer and/or this Manual. (e) The Presiding Officer closes the public heating after everyone wishing to speak has had the opportunity to do so.
(f) Council deliberates and takes action

5. General Quasi-Judicial Public Hearing Procedure (Land Use Matters and Appeal Hearings). If a public hearing involves a quasi-judicial matter, the provision of Section VI.C.1 of this Chapter and other due process procedural safeguards will apply. Although the City Attorney shall advise the Council in this regard, such public hearings shall generally be conducted as follows:
(a) Councilmembers disclose any ex parte communications or information obtained outside the Council Chamber, such as field trips, views of the premises, and discussions with individuals.
(b) Staff presents its report, either by way of written staff report or by inperson oral presentation. (c) Councilmembers may ask questions of staff, subject to the time limitations set forth in Chapter 5, Section II.D of this Manual. (d) The Presiding Officer opens the hearing.
(e) The applicant and/or appellant have the opportunity to present his/her comments, testimony, or arguments. Each applicant or appellant will be allotted five (5) minutes to present his/her case unless additional time is granted by a majority vote of the Council. In the case of an appeal when the appellant is different from the applicant, the appellant should be called up first to provide comments or testimony. If the applicant and appellant are different persons, the applicant and appellant should each be given equal time to present his/her views. (f) Members of the public may present their comments, subject to time limitations established by the Presiding Officer and/or this Manual. (g) The applicant and/or appellant have the opportunity to present his/her rebuttal comments, testimony, or arguments. Each applicant or appellant will be allotted five (5) minutes to present his/her rebuttal case unless additional time is granted by a majority vote of the Council. If the applicant and appellant are different persons, the applicant and appellant should each be given equal time to present his/her views.
17 (h) The Presiding Officer closes the hearing after everyone wishing to speak has had the opportunity to do so.
(i) Council deliberates and takes action.

D. Consent Calendar. Items on this portion of the agenda include matters considered to be of a routine, administrative, procedural, minor and/or non-controversial in nature, such as approval of the minutes for a prior meeting(s), approval of the register of demands, second readings of ordinances, and other minor and/or non-controversial items. Any discussion shall be limited in nature, and those items so listed shall be approved and adopted by one motion of the Council and a roll call vote.

1. Clarification or Comment. Councilmembers may comment on Consent Calendar items or ask for minor clarifications without the need for pulling the item for separate consideration. To do so, Councilmembers must gain the Presiding Officer’s recognition immediately after the Consent Calendar is announced and before a vote is invited.

2. Pulling Consent Calendar Items. Only those items that require detailed deliberation should be pulled for separate consideration by Councilmembers.

This must be done by making a request immediately after the Consent Calendar is announced by the Presiding Officer. If a request is made, it shall serve as a motion to remove an item or items and must be seconded before a vote of the Council may be taken. If the motion to remove receives a majority vote, said item(s) shall be removed from the Consent Calendar. If a motion to remove an item or items is not seconded, the motion to remove shall fail and the Council may proceed with voting on the Consent Calendar in the manner set forth in Section VI.E, below.

3. “No” Vote without Pulling Item. It is acceptable to register a “no” vote on an item on the Consent Calendar without pulling the item for separate consideration. The Councilmember would state that he/she wishes to vote “no” on the item before the Presiding Officer or City Clerk calls for the vote.

After the vote, the City Clerk will announce the outcome as: “Motion carries unanimously with the exception of Councilmember A voting “no” on Item x.” E. Discussion/Action Items. Items on this portion of the agenda are each discussed/debated and voted on separately.

F. City Clerk, City Attorney and City Manager Comments. The City Clerk, City Attorney, and City Manager provide brief announcements regarding current events, projects, initiatives, and other matters of interest to Council and the public. In accordance with the Brown Act, no substantive discussion of specific matters is permitted.
18 G. Councilmember Board/Committee Reports and Comments. This portion of the agenda provides Councilmembers the opportunity to give a brief report on respective Cityappointed committee, agency and/or Board meetings attended since the last City Council meeting (i.e. Mountain Transit, BBARWA, etc.) in addition the Council can make brief general announcements on City events or projects germane to the business of the City. Comments shall pertain to items not on the posted agenda.

Councilmembers may also request that future agenda items be scheduled, provided at least one other member concurs with the request for a future agenda item. In accordance with the Brown Act, no substantive discussion of specific matters is permitted. Reports from Councilmembers are limited to three (3) minutes per Councilmember, and that time cannot be used to reargue failed motions. The City Clerk has the responsibility to assist Councilmembers with time limits by signaling when the Councilmember is nearing his/her three-minute speaking limit.

H. Resolutions. As a rule of thumb, it can be said that legislative acts of the City Council (usually a rule of public conduct for long-term application) are taken by ordinance, whereas more routine business and administrative matters (usually more transitory in nature or a singular act like approving a budget amendment) are accomplished by resolutions. The adoption of a resolution will be referenced in the meeting minutes and will be recorded in a separate document, numbered in sequence and preserved in a separate set of books. Such resolutions are used in this City for various reasons, such as when specifically required by law, when needed as a separate evidentiary document to be transmitted to another governmental agency, or when the frequency of future reference back to its contents warrants a separate document with the additional “whereas” explanatory material it often recites to facilitate such future reference and research.

I. Ordinances. An ordinance shall not be passed within five (5) days of its introduction, nor at other than a regular meeting or at an adjourned regular meeting. However, an urgency ordinance may be passed immediately upon introduction at either a regular or special meeting. Except when, after reading the title, further reading is waived by regular motion adopted by unanimous vote of the Councilmembers present, all ordinances shall be read in full either at the time of introduction or passage. When ordinances, other than urgency ordinances, are altered after introduction, they shall be passed only at a regular or at an adjourned regular meeting held at least five (5) days after introduction of the altered ordinance.

Corrections of typographical or clerical errors are not alterations within the meaning of this section.

Effective date: All ordinances, except as provided in Section 36937 of the Government Code, shall take effect 30 days after adoption, but may be made operative at such later date as may be designated in the ordinance.

Publishing: It shall be the duty of the City Clerk to post or publish all ordinances in accordance with Section 36933 of the Government Code.
19 Urgency Ordinance: All urgency ordinances must receive four (4) affirmative votes to be adopted and to become effective immediately. If such an ordinance fails to receive a 4/5 majority, it may thereafter be considered and passed in the same manner as regular ordinances.

J. Invocation. All regular City Council Meetings will include an invocation after the open session meeting is officially called to order and the Pledge of Allegiance is recited. The brief invocation is intended to reflect upon the community’s shared ideals and common ends before the City Council embarks on the business of governing. To ensure objectivity in the selection of the speaker of the invocation, on an annual basis the City will compile a list of all known local individuals who are willing to volunteer to provide an invocation. The invocation speakers will be selected without preference to any specific religion, belief, faith or ideology. No guidelines or limitations shall be issued by the City regarding invocation context, except that the invocation may not proselytize or advance any faith, or disparage the religious faith or non-religious views of others.

Staff will make every effort to schedule a local religious or other leader to give the invocation, but in the event a religious leader or other leader cannot be scheduled, there is a last minute cancellation or the scheduled speakers fails to appear, a moment of silence will be observed in lieu of the invocation.

Related to the City Council’s inclusion of invocations into their public meetings. The City Council will also ensure that America’s national motto, “In God We Trust”, and America’s de facto motto “E Pluribus Unum” will be displayed under the City seal in the Council’s meeting chambers as a symbol of the City of Big Bear Lake’s national patriotism.
20 CHAPTER 4 – AGENDA
I. GENERAL PURPOSE OF THE AGENDA RULES
A. General. The following rules relating to the agenda for City Council meetings are based on the premise that it is in the interest of good government that the City Council be fully informed on all matters upon which it is called to act. The City Council relies upon City staff to perform research, review potential courses of action, furnish technical information, and recommend solutions to various problems of City Government and recognizes that proper, thorough research and investigation requires time to ensure that the City Council has sound background information before it takes action.

B. Council Preparation. To foster the orderly, effective and efficient conduct of meetings and ensure the necessary business of the City is transacted, each Councilmember has a duty to review and be familiar with the agenda materials in advance of each meeting. (See Chapter 2, Section IV.B of this Manual).

II. AGENDA PREPARATION
A. In General. Agendas for regular and special meetings are prepared and posted by the City Clerk in accordance with provisions of the Brown Act, this Chapter, and all other applicable rules and laws. The content of each agenda is overseen by the City Manager in consultation with the City Clerk (and the City Attorney as necessary) concerning the sequence of agenda items and other procedural matters.

B. City Manager Review. The City Manager reviews and approves all items for each Council agenda. The final agenda items, including staff reports and attachments, are then submitted to the City Clerk, compiled into the final Agenda packet, and are typically made available to the Council on Thursday preceding each regularlyscheduled meeting. The agenda packet is simultaneously made available to the public and posted on the City’s website by the City Clerk in accordance with the Brown Act.

Once the agenda packet has been sent to the City Council, items may be added to that agenda by the City Manager or the City Attorney when necessary, provided a supplemental or revised agenda is prepared and posted by the City Clerk in compliance with the Brown Act. In addition, the City Council may take action on items not appearing on the agenda, which are commonly referred to as emergency or urgency items, provided doing so complies with the provisions of Government Code section 54954.2(b).

C. Minimum requirements. The agenda specifies the time and location of the meeting and a general description of each item of business to be transacted or discussed, including items to be discussed in Closed Session, if any. 21 III. AGENDA ITEM SUBMISSION
A. Placing items on the Agenda. As provided in sections B, C, and D, below, persons who may place matters on the agenda are City Councilmembers; the City Manager, City Clerk or his/her designated staff; and the City Attorney. The City Council may also consider a request from a member of the public to place an item on a future agenda.

B. Councilmember Agenda Requests. Any City Councilmember, with the concurrence of one additional Councilmember, may request to place an item on an upcoming City Council meeting agenda, providing the City Manager with at least 30 days’ notice in order to provide ample time for staff preparation. Such requests may be made during “Councilmember Board/Committee Reports & Comments” in a City Council meeting, or may be made directly to the City Manager at any other time. The City Manager may also place items on the City Council meeting agenda as necessary in his/her judgement to further ongoing City initiatives, meet Federal/State/other requirements, address perceived community needs and to take advantage of beneficial opportunities.

1. Alterations of General Order of Agenda Items of Business. Certain categories of items of business are required by statute to be on every agenda or are necessary to appropriately conduct the business of the City Council in accordance with its adopted Rules of Discussion and Debate and parliamentary procedure (See Chapter 5).

2. Requests for Recurring Agenda Items. Requests by Councilmembers to add the same agenda item to every subsequent agenda are not permitted unless approved by a majority vote of the Council.

C. Agenda Requests by Members of the Public. Upon agreement by at least two members of the City Council, the City Council will determine whether to place on a future agenda an item requested by the public. A member of the public may request placement of an item on the agenda for Council consideration in the following ways:

1. A member of the public may write a letter to the City Council.

2. A member of the public may speak during the Public Comment period at a City Council meeting.
22 CHAPTER 5 – MEETING RULES OF CONDUCT AND DECORUM
I. PARLIAMENTARY RULES AND GENERAL AGENDA ITEM PROCESS
A. Rosenberg’s Rules. Except as otherwise provided in this Manual, the proceedings of the Council at meetings shall be generally guided by the latest revised edition of Rosenberg’s Rules of Order (“Rosenberg’s Rules”). However, no ordinance, resolution, proceeding, or other action of the City Council shall be invalidated, or the legality thereof otherwise affected, by the failure or omission to observe or follow said rules. In the event of a conflict of ambiguity between Rosenberg’s Rules and the rules set forth in the Chapter, the rules in this Chapter shall prevail over Rosenberg’s rules.

B. Parliamentary. The City Attorney shall act as the Parliamentarian and shall decide all questions of order. In the absence of the City Attorney, the City Manager shall act as the Parliamentarian.

C. General Process for Handling Agenda Items. The following process is the normal order of business for agenda items, except for public hearings, which are discussed in more detail in Section VI of Chapter 3.

1. The Presiding Officer announces the current agenda item. Note: to the extent members of the public wish to provide comments on an agenda item, such comments may be taken into consideration by Councilmembers when discussing the particular agenda item.

2. The City Manager, City staff, or submitter of the agenda item briefly discusses the item.

3. Staff presents its report (as needed), either by way of a written staff report or by an in-person oral presentation.

4. Councilmembers may ask questions of the City Manager and/or such City staff as the City Manager may designate, although Councilmembers are encouraged to seek clarification by asking or providing such questions prior to the meeting. Councilmember questions on an item may not exceed two (2) minutes unless an extension of time is granted by the Presiding Officer.

Extensions granted may be appealed or overruled by a majority vote of the Council.

5. The Presiding Officer invites a motion.

6. Following a valid motion and second, the Council discusses, deliberates, and takes action as described in this Chapter.

7. An affirmative vote of the Council carries the motion, as described herein. 23 II. RULES OF DISCUSSION AND DEBATE FOR REGULAR MEETINGS A. Discussion Procedure. While discussing any question under consideration by the Council, it shall be the duty of the members thereof to remain seated and address their remarks to the Presiding Officer and their fellow members. Any remarks or order to the audience shall be addressed by the Presiding Officer, or with his/her permission, by members of the Council.

B. Presiding Officer. The Presiding Officer shall have the authority to prevent the misuse of the legitimate form of motions, the abuse of privilege of renewing certain motions, or the obstruction of the business of the City Council. The Presiding Officer may preserve orderly business by ruling such motions out of order. In so ruling, the Presiding Officer shall be courteous and fair and shall presume that the moving party is making the motion in good faith. The Presiding Officer may move, second, debate, and vote from the chair. The Presiding Officer may also adjourn a meeting by a simple declaration thereof in the absence of a protest by any Councilmember.

C. Councilmembers to Address Presiding Officer. Every Councilmember desiring to speak shall first address the chair, gain recognition by the Presiding Officer, and confine himself/herself to the subject matter, item, or motion being currently considered by the Council, avoiding personalities and crude language.

D. Questions to Staff. Every Councilmember desiring to ask questions of City staff shall, after recognition by the Presiding Officer, address his/her question to the City Attorney or the City Manager, who shall be entitled either to answer the inquiry himself/herself or designate a member of the staff for that purpose. On the assumption that Councilmembers have already sought clarification of agenda materials in advance of the meeting pursuant to Chapter 2, Section IV.A of this Manual, Councilmember questions to City staff shall be subject to a two (2) minute time limit per agenda item, not including the time taken for staff response(s). Statements masquerading as questions may be ruled out of order by the Presiding Officer.

E. Germane Comments/Time Limit for Council. Councilmembers shall limit their comments to the subject matter, item or motion being currently considered by the Council. A determination of relevance shall be made by the Presiding Officer but may be appealed to the full Council. Councilmembers shall govern themselves as to the length of their comments but generally shall not exceed a total of five (5) minutes per agenda item (not including the two (2) minute period for Questions to Staff referenced in Section D, above), unless additional time is approved by a majority vote of the Council. The Presiding Officer or the City Clerk, as may be designated by the Presiding Officer, has the responsibility to assist Councilmembers by signaling when the Councilmember has spoken for five (5) minutes. The five (5) minute time limit may be extended by a majority vote of City Council. No Councilmember shall be allowed to speak more than once on any particular item until every other Councilmember desiring to do so shall have spoken.
24 F. Interruptions. A Councilmember, once recognized, shall not be interrupted when speaking unless: (1) called to order by the Presiding Officer, (2) a point of order or point of privilege is raised by another Councilmember, (3) the speaker chooses to yield to a question by another Councilmember, or (4) for such other reasons as set forth in Rosenberg’s Rules or this Manual, including, but not limited to, a Councilmember’s right to call the question in order to terminate debate. If a Councilmember while speaking is called to order, he/she shall cease speaking until the question of order is determined; and if interpreted to be in order, may proceed. Members of the City staff, after recognition by the Presiding Officer, shall hold the floor until completion of their remarks or until recognition is withdrawn by the Presiding Officer.

G. Point of Order. When a Councilmember believes a breach of the Council’s parliamentary procedure rules is occurring, he/she may raise a Point of Order to call upon the Presiding Officer to make a determination and enforce the rules of the Council. The Point of Order shall be ruled upon by the Presiding Officer, subject to the right of any Councilmember to appeal the ruling to the City Council through a valid motion. If a motion to appeal the ruling is seconded, the question shall be “Shall the decision of the Presiding Officer be sustained?” A majority vote shall conclusively determine the question of order. The motion is debatable, and the Presiding Officer may participate in the debate.

H. Point of Privilege. Any Councilmember can raise a Point of General or Personal Privilege.

1. Point of General Privilege. Appropriate points of general privilege relate to anything that would interfere with the normal comfort of the meeting, such as the temperature of the room or a malfunctioning microphone. If raised, the Presiding Officer would then ask the interrupter to “state your point.”

2. Point of Personal Privilege. The right of a Councilmember to address the Council on a question of personal privilege shall be limited to cases in which his/her integrity, character, or motives are questioned or where the welfare of the Council is concerned. A councilmember raising a point of personal privilege may interrupt another Councilmember who has the floor only if the Presiding Officer recognizes the privilege.

I. Move or Call the Question. Any Councilmember may move to immediately bring the motion/question being debated to a vote, suspending any further debate. Such motion shall not be made in a manner that prevents a Councilmember from voicing an opinion or providing brief, concise, and relevant information with respect to the item being considered. To close off debate pursuant to a Motion or Move or Call the Question, said motion must be seconded and passed by a two-thirds (2/3) vote of those present and voting. The motion is not debatable. If the motion to Move or Call the Question passes, a vote on the motion/question on the floor is taken. If the motion to Move or Call the Question fails, discussion on the motion/question on the floor continues. 25 J. Motion to Reconsider. A motion to reconsider may be made only by a member who voted in the majority on the original motion. Such a motion may only be made at the same meeting as the original item, and then only to correct inadvertent errors or to consider new information not available at the time of the vote. If the motion to reconsider passes, then the original matter is back before the Council, and the matter may be discussed and debated as if it were on the floor for the first time. After the reconsideration of the item has been acted upon, no other motion for reconsideration thereof will be made without the unanimous consent of the Councilmembers present.

Matters that are quasi-judicial in nature or matters that require a noticed public hearing cannot be reconsidered.

K. Failed Motions. Failed motions shall not be brought up at a subsequent meeting unless the Council suspends the rules as provided for in Section II.M, below. However, the effect of such action will not operate to adversely affect individual rights that may have been vested in the interim without notice and an opportunity to be heard having been given to the affected party or parties.

L. Remarks of Councilmembers and Synopsis of Debate. A Councilmember may request through the Presiding Officer the privilege of having an abstract of his/her statements on any subject under consideration by the Council entered into the minutes. If the Council consents thereto, such statements shall be entered into the minutes.

M. Suspend the Rules. Any of the rules related to parliamentary procedures in this Manual (to the extent not governed by State Law, such as Government Code Section 36936, the provisions of the Political Reform Act, or the FPPC Conflicts of Interests regulations) may be suspended by a two-thirds (2/3) majority vote. Such suspension may be moved at any time by a Councilmember.

N. Protest Against Council Action. Any Councilmember dissenting from or stating his/her protest against any action of the Council may request to have such dissent or protest entered into the minutes. Such dissent or protest to be entered into the minutes shall be in the following manner: “I would like the minutes to show that I am opposed to this action for the following reasons…”
O. Seconding of Motions Required. A motion by any Councilmember, including the Presiding Officer, may not be considered by the Council without receiving a second.

P. Other Time Limitations. A time limit of three (3) minutes shall be imposed on Councilmembers when speaking during the “Reports from Councilmembers” portion of the agenda.

Q. Reading of Ordinances. Except when the title of an ordinance has been read and further reading is waived by a regular motion adopted by a majority vote of the Council, all ordinances shall be read in full either at the time of introduction or passage.
26 R. Voting Rules.

1. Vote Unless Disqualified. All Councilmembers present at a meeting when a question comes up for a vote should vote either for or against the question unless he/she is disqualified from voting by reason of a conflict of interest and abstains because of such disqualification.
(a) A Councilmember stating disqualification will not be counted as a part of a quorum and will be considered absent for the purpose of determining the outcome of a vote on the matter. See Section S, below, for other rules relating to Conflicts of Interest.
(b) Any Councilmember who abstains for reasons other than disqualification, in effect consents that a majority of the quorum may decide the question being voted upon. Any Councilmember so abstaining will be counted as present for purposes of establishing a quorum. Such an abstention will be counted (1) as neither an affirmative vote nor a dissenting vote and (2) as if it did not exist. The “present and voting” rule as described in Rosenberg’s Rules applies.

2. Silence During the Vote. Unless a Councilmember states that he/she is abstaining, silence shall be recorded as an affirmative vote.

3. Call for the Vote. The Presiding Officer or the City Clerk shall call for the vote. All votes of the City Council shall be by roll call. The City Clerk shall randomly call the names of each member of the Council, except that the name of the Presiding Officer shall be called last. According to Government Code Section 36936, a recorded majority vote of the total membership of the City Council is required for resolutions, orders for the payment of money, and all ordinances. In addition, some types of resolutions and ordinances may require a supermajority vote. Absent other specific law requirements, a motion carries with a majority vote of a quorum of the City Council.

4. Quorum. Three members of the City Council shall constitute a quorum for the transaction of business. When there is no quorum, the Mayor, Mayor Pro Tem, or any member of the Council shall adjourn such meeting, or if no member of the Council is present, the City Clerk shall adjourn the meeting.

For the purpose of considering any item subject to vote of the Council, when a member of the Council disqualifies him/herself to a conflict of interest, his/her presence shall not be counted toward a quorum and that person shall not be permitted to vote unless required pursuant to the rule of necessity. The rule of necessity shall not be applied where any member of the Council is absent. If the Council loses a quorum due to a disqualification and the rule of necessity does not apply, the remaining Councilmembers may continue to discuss the item as a committee of the whole, but they shall not take action on the item. 27 Unless otherwise provided for in the Municipal Code, a majority of the Council shall be sufficient to do business and motions may be passed 2 to 1, if only 3 members of the Council attend. The following matters, however, require three (3) affirmative votes: adoption of ordinances, resolutions granting franchises, order for payment of money, and selection of presiding officers.

If a majority of the Council shall be disqualified to vote on a matter by reason of actual or apparent conflict of interest, the Council shall select by lot or other means of random selection that number of its disqualified members which, when added to the members eligible to vote shall constitute a quorum.

5. Tie Votes. Tie votes are failed motions but may be reconsidered at a subsequent meeting upon a motion passed by the Council to reconsider the item at a future meeting. If the matter involves an appeal and an affirmative vote does not occur, the result is that the decision appealed stands as decided by the decision-making person or body from which the appeal was taken.

6. Changing a Vote. A councilmember may change his/her vote only if he/she makes a timely request to do so immediately following the announcement of the vote by the City Clerk and prior to the time that the next item in the order of business is taken up. Prior to the time that the next item in the order of business is taken up, a Councilmember who publicly announced that he/she will abstain from voting on a particular matter shall not be subsequently allowed to withdraw his/her abstention.

S. Conflict of Interest. Any Councilmember who has a conflict of interest regarding any matter being considered by the Council shall, in compliance with the provisions of the Political Reform Act and other applicable laws, declare the conflict, state the reason for the conflict, and leave the room during the discussion of and vote upon that particular agenda item, unless it is a Consent Calendar item (or the Councilmember is exercising a right to speak as a member of the public regarding an applicable personal interest under the conditions specified in Sections 18707(a)(3)(C) and 18704 (d)(2) of the FPPC regulations). If the conflict involves a matter on the Consent Calendar, the Councilmember must announce the nature of the conflict and refrain from participating in the item, but he/she may remain at the dais.

T. Leaving the Dais. To the extend a Councilmember decides to speak on an item by leaving the dais and speaking from the public podium, such Councilmember such relinquish his/her ability to speak on the same item upon his/her return to the dais.

U. Rules Not Exclusive. The rules set forth in this Chapter are not exclusive and so not limit the inherent power and general legal authority of the Council, or of its Presiding Officer, to govern the conduct of City Council meetings as may be considered appropriate from time to time or in particular circumstances for purposes of orderly and effective conduct of the affairs of the City.
28 III. PUBLIC PARTICIPATION AND RULES OF DECORUM FOR COUNCIL,

PUBLIC, AND STAFF
A. Public Participation.

1. Manner of Addressing the Council. To facilitate the orderly conduct of meetings, persons wishing to speak during the Public Comment period and at public hearings are requested, but not required, to fill out speaker cards and provide them to the City Clerk prior to the start of the meeting or before a public hearing item is announced.
(a) During Public Comment periods, each person receiving permission from the Presiding Officer to address the Council shall step up to the microphone at the podium and state his/her name and the city of residence for the record. The speaker shall then specify the agenda item(s) on which he/she wishes to comment; state whether his/her comments pertain to a non-agenda item within the City Council’s subject matter jurisdiction; state whom he/she is representing; and whether he/she is representing an organization or other persons. All remarks shall be addressed to the City Council as a body only. No person other than a member of the Council and the person having the floor shall into any discussion without permission of the Presiding Officer. Public comment is permitted on items not on the agenda that are within the subject matter jurisdiction of the City, and on agenda items. Subject to reduction in the maximum time limit in the discretion of the Presiding Officer, there is a three (3) minute maximum time limit when addressing a respective board (City Council, Fire Protection District or Successor Agency). Any qualified and interested person following this procedure shall have the right to be heard. (b) Members of the public may also submit written or email communications to the City Council at any time prior to or during the City Council meeting, and all Councilmembers will make every effort to read and consider such communications prior to consideration of the specific agenda item. However, in order to ensure receipt by Councilmembers and allow for thoughtful consideration of the comments, members of the public are encouraged to submit written or email communications no later than 10 hours prior to the start of the meeting.
(c) During Public Hearing items, each person desiring to address the Council shall step up to the microphone at the podium, state his/her name (and address if desired) for the record, state whom he/she is representing, and whether he/she is representing an organization or other persons. Each speaker shall be allotted three (3) minutes in which to comment, unless the Presiding Officer determines that based on the significant nature of a public hearing item, that additional public comment time shall be allowed. In such event, the Presiding Officer 29 may grant an extension of public comment time, not to exceed two (2) minutes per speaker. Extensions granted may be appealed through a valid motion and overruled by a majority vote of the Council. (d) During both Public Comment period and during Public Hearing Items, speakers should not approach the dais unless authorized to do so by the Presiding Officer. All remarks shall be address to the Council as a whole and not to any member thereof. No questions shall be asked be asked of a Councilmember, a member of the City staff, or member of the audience without permission of the Presiding Officer. No person shall address the Council without first being recognized by the Presiding Officer.
(e) During Public Comment periods members of the public may ask questions related to agenda items. However, in order to ensure compliance with the Brown Act the City Council is not required to answer such questions since depending on the nature of the questions, the issues raised may be beyond the scope of the subject matter of the agenda items. Nevertheless, in accordance with Government Code Section 54954.2(a)3, the Presiding Officer may briefly respond or have staff respond to statements made or questions asked or may request that staff report back to the Council at a subsequent meeting concerning any matter raised by the public, or arrange to discuss the request individually with the member of the public at an alternate time. (f) During public comment periods and irrespective of the subject of viewpoint to be expressed, no speaker shall be permitted to show a video, make a PowerPoint presentation, or otherwise utilize any form of electronic visual display technology requiring advanced set up and/or the use of projectors or other specialized equipment. Such controls are intended to help all speakers maximize their time when addressing the City Council, instead of dealing with potentially timeconsuming setup or technical difficulties.

2. Spokesperson for Group of Persons. To expedite matters and avoid repetitious presentations, whenever any group of persons wishes to address the Council on the same subject matter or item, it shall be proper for the Presiding Officer to request that a spokesperson be chosen by the group to address the Council; and in case additional matters are to be presented by any other member of said group, to limit the number of such persons addressing the Council. In situations where more than ten (10) people wish to speak on an item, the Presiding Officer may place reasonable limits on the Public Comment period, including reducing the time allotted to speak to one (1) or two (2) minutes and/or a specific time limit for the total presentation (typically not to exceed twenty (20) minutes). Such time limits shall allow for full discussion of the item by interested parties or their representative(s).

The purpose for any limitation described in this section is to ensure that 30 Council can address its agenda, avoid repetitive comments and presentations, and conduct business in an orderly and efficient fashion.

3. After a Motion. After a motion has been made or a public hearing has been closed, no member of the public shall address the Council from the audience on the matter under consideration without first getting permission to do so by a majority vote of the City Council.

B. Rules of Decorum for Council, Public, and Staff. Meetings of the City Council shall be conducted in an orderly manner to ensure that the public has a full opportunity to be heard and that the deliberative process of the Council is preserved at all times. The Presiding Officer of the Council shall be responsible for maintaining the order and decorum of meetings. While any meeting of the City Council is in session, the following rules of order and decorum shall be observed:

1. Councilmembers. While the Council is in session, Councilmembers must lend themselves to order and decorum. They shall neither by conversation or otherwise (1) delay or interrupt the proceedings or the peace of the Council, (2) disturb any Councilmember while he/she is speaking, or (3) refuse to obey the orders of the Presiding Officer. The Presiding Officer and Council as a whole shall address disruptions in a consistent, transparent, and viewpointneutral manner. (a) English Language. The business of the City Council shall be conducted in English except to the extent such that a Councilmember wishes to speak as a member of the public, either in the Public Comment period or an item listed in the Appeal and/or Public Hearings sections of the agenda.
(b) E-Communication Prohibited. Except as specified in subdivision (d), below, Councilmembers shall not use E-Communication at any time during a meeting, including, but not limited to, Open and Closed Sessions of the City Council. The use of E-Communication is prohibited during Council meetings so that Councilmembers may remain attentive to members of the public, staff, or others as they are speaking to the City Council, should take care to prevent the perception of a Brown Act violation, ensure the integrity of quasijudicial proceedings and to prevent the perception that other unknown parties are influencing Council decisions during the meeting. ECommunication, which includes blogging, is defined as “electronic text, audio or visual communication, and attachments distributed via email, telephonic service, website, instant messaging, text messaging, Twitter, Facebook, Snapchat, Instagram, or comparable services”.

Outside of City Council meetings, Councilmembers should not communicate via E-Communications with more than one other member of the City Council on any issue regarding City business. 31 (c) Exceptions for Emergencies. The limitation specified in subdivision (b), above, shall not apply to the receipt of telephone calls or text messages from family members in the event of an urgent family matter. Councilmembers wishing to respond to such a message during the meeting shall do so in a manner that does not disrupt the meeting.

Responses to urgent matters may occur during a recess or after having been excused from the meeting by the Presiding Officer. (d) Recording or Live Streaming. Councilmembers shall not video record or live stream meetings while sitting at or standing behind the dais in such a manner that obstructs the view of or results in a persistent disruption of other Councilmembers’ ability to participate in the meeting. To the extent a Councilmember wishes to record or live stream a meeting while sitting at or standing behind the dais, such Councilmember shall further ensure that he/she is not recording in a manner that intrudes into the personal space of other Councilmembers or City staff (within twenty-four inches of the person); in a manner that records notes made by Councilmembers during meetings (which unnecessarily invades the Mental Processes and/or Legislative Privileges protecting legislators’ uncommunicated motivations for making a policy or decision); or in a manner that displays the protected work product of the City Attorney.
(e) Leaving Seats. Councilmembers shall not leave their seats during a meeting without first obtaining the permission of the Presiding Officer. (f) Packing of Audience. It is inappropriate for a Councilmember to pack the audience for a specific agenda item.

2. City Staff Members. City staff members and employees shall observe the same rules order and decorum as are applicable to the City Council, with the exception that City staff members and employees may leave their seats during a meeting without first obtaining the permission of the Presiding Officer.

3. Persons Addressing the Council. The primary purpose of Public Comment periods at City Council meetings is to allow citizens the opportunity to formally communicate with the City Council as a whole, but these comment periods should not be utilized as a substitute for handling any matter during the normal working hours of the City government. Each person who addresses the Council shall do so in an orderly manner and shall not make personal, impertinent, slanderous, or profane remarks to any member of the Council, City staff, or the general public. Any person who makes such remarks or who utters loud, threatening, personal or abusive language, or who engages in any other disorderly conduct that disturbs, disrupts, or otherwise impedes the orderly conduct of any Council meeting hall, at the discretion of the Presiding Officer or a majority of the Council, be barred from further audience before the Council during that meeting. The Presiding Officer and Council as a 32 whole shall address disruptions in a consistent, transparent, and viewpointneutral manner.

4. Members of the Audience. No person in the audience at a Council meeting shall engage in disorderly or boisterous conduct, including the utterance of loud, threatening, or abusive language; whistling; stamping of feet; excessive clapping; or other acts that disturb, disrupt, or otherwise impede the orderly conduct of any Council meeting. Any person who conducts himself/herself in the aforementioned manner shall, at the discretion of the Presiding Officer or a majority of the Council, be barred from further audience before the Council during the meeting. The Presiding Officer and Council as a whole shall address disruptions in a consistent, transparent, and viewpoint-neutral manner.

C. Enforcement of Decorum. The rules of decorum set forth above shall be enforced in the following manner:

1. Warning. The Presiding Officer shall request that a person who is breaching the rules of decorum be orderly and silent. If, after receiving a warning from the Presiding Officer, a person persists in disrupting the meeting, the Presiding Officer shall order such person to leave the Council meeting. If such person does not remove himself or herself, the Presiding Officer may order any law enforcement officer who is on duty at the meetings as sergeant-atarms of the Council to remove that person from the Council chambers.

2. Removal. Any law enforcement officer who is serving as sergeant-at-arms of the Council shall carry out all orders and instructions given by the Presiding Officer for the purpose of maintaining order and decorum at the Council meeting. Upon instruction of the Presiding Officer, it shall be the duty of the sergeant-at-arms to remove from the Council meeting any person who is disrupting the proceedings of the Council.

3. Motion to Enforce. If the Presiding Officer of the Council fails to enforce the rules set forth above, any member of the Council may move to require him or her to do so, and an affirmative vote of a majority of the Council shall require him or her to do so. If the Presiding Officer of the Council fails to carry out the will of a majority of the Council, the majority may designate another member of the Council to act as Presiding Officer for the limited purpose of enforcing any rule of this section it wishes to enforce.

4. Adjournment of Recess. If a meeting of the Council is disturbed or disrupted in such a manner as to make infeasible or improbable the restoration or order, the meeting may be temporarily recessed, adjourned, or continued by the Presiding Officer or a majority of the Council, and any remaining Council business may be considered after the recess or at the adjourned or next meeting.
33 CHAPTER 6 – ADMINISTRATIVE MATTERS
I. ADMINISTRATIVE SUPPORT
General staff and administrative support to members of the City Council is provided through the City Manager’s Office. Administrative services, including the scheduling of appointments, receipt of telephone messages, and word processing, are available as needed. Sensitivity to the workload of support staff members in the City Manager’s Office is appreciated. Please note that individuals may have other work assigned with high priority. Councilmembers shall not make demands of the City Manager, City Attorney, or City employees that communicate a desire for or an expectation of special treatment. In no event shall Councilmembers request administrative support to further personal or campaign/political purposes.

II. MAIL, DELIVERIES, AND E-MAIL
A. Correspondence from the Public. The City encourages the public to send correspondence to the entire City Council, either by traditional post or by e-mail.

Correspondence addressed to the City Council that is received by the City Clerk or by any other officer or employee of the City shall be deemed a public record upon receipt, except as set forth in the Public Records Act (California Government Code Section 6250 et seq.) or another applicable law.

1. Authority of City Clerk. The City Clerk is authorized to open and examine all mail or other written communications addressed to the City Council and give it immediate attention to the end that all administrative business referred to in said communication not necessarily requiring Council action may be acted upon between Council meetings.
(a) Members of the City Council receive mail and other materials from the public and staff. Ther City Clerk maintains a mailbox for each member into which written correspondence shall be placed. Councilmembers should check their mailbox frequently.
(b) The City Clerk may provide for a city courier to deliver materials to the homes of Councilmembers when materials are time sensitive.

2. Councilmember Responsibilities. If correspondence is received directly by a Councilmember without the City Clerk having opened and examine same, the Councilmember shall be responsible for providing to the City Clerk the correspondence that is required to be included with agenda materials, as set forth in the Brown Act. All such communications shall be deemed a public record upon receipt, except as set forth in the Public Records Act or other applicable law.

B. City-Issued E-mail Address. Each Councilmember will be issued a City email address (i.e. @citybigbearlake.com), and this email shall be used for all City Council related 34 email correspondence. The City email account will include an official email signature that identifies City Councilmembers in their official designations (i.e. Mayor, Councilmember) and includes an important public disclaimer informing all recipients that their email correspondence with the elected official may be subject to a Public Records Act request.

1. Status as Public Record. Pursuant to the Public Records Act, any e-mail sent or received by Councilmembers using the City-issued domain email address may constitute a public record and be disclosable upon the City’s receipt of a Public Records Act request.

2. Privacy Limited. Councilmembers have no reasonable expectation of privacy in any e-mail correspondence received by them at their City of Big Bear Lake domain e-mail address.

C. Communications Using Non-City Accounts/Devices. Messages or communications received by Councilmembers on their personal electronic devices or personal e-mail accounts concerning City business may also be subject to disclosure under the Public Records Act. Additional rules are set forth in Section III, below.

D. Other Rules Relating to Correspondence. Any written correspondence or other materials, when distributed to all, or a majority of all of the members of the City Council by any person in connection with a matter subject to discussion or consideration at a public meeting, are disclosable public records under the California Public Records Act and shall be made available upon request without delay. Writings that are public records and that are distributed during a public meeting shall be made available for public inspection at the time of the meeting if prepared by City staff or a members of the City Council, or after the meeting if prepared by some other person.

All writings referenced herein shall be provided to and documented with a received/filed date by the City Clerk. In addition, Councilmembers need to be aware that their email correspondence is subject to the requirements of the Brown Act.

While the Brown Act does not prohibit the use of email to make individual contacts between members of the Council, public or staff, great care should be taken to avoid the use of email to contact a majority of the Council which may unintentionally result in conducting a serial meeting.

III. USE OF PERSONAL ACCOUNTS AND PERSONAL ELECTRONIC DEVICES

FOR CITY BUSINESS
A. Status as Public Records. Text messages, emails, and other electronic communications that deal in some substantive manner with the conduct of City business created on, stored on, and/or transmitted by personal accounts or personal electronic devices may be subject to disclosure under the Public Records Act. In complying with any Public Records Act request, a Councilmember shall be required to sign a statement that he/she is providing all communications from personal accounts or personal electronic devices, in the following form:
35 “I hereby declare or affirm under penalty of perjury that I am providing all requested communications from personal accounts or personal electronic devices.” B. Limitations and Rules on Use. To the extent feasible, City-issued email accounts and electronic devices shall be used to conduct City business. Limited use of a private device or account for public business by Councilmembers is permissible, but discouraged. The following rules must be observed:

1. Urge Use of City Electronic Devices/Accounts. Councilmembers shall request persons sending electronic communications regarding City business to a personal account or device to instead utilize the City of Big Bear Lake domain e-mail address or other official City electronic messaging account provided to the Councilmember.

2. When Communications Received on Personal Accounts/Devices. If Councilmembers receive electronic messages regarding City business on their personal electronic messaging account or device, or circumstances require them to conduct City business on a personal account or device, Councilmembers should either:
(a) Copy (“cc”) any communication on his/her personal electronic messaging account or device to his/her City electronic messaging account, or
(b) Forward the electronic communication to his/her City account as soon as feasible after the original creation or transmission of the electronic communication.

C. Use of Social Media. Although social media has become an effective communication tool used by local government to provide direct communications with the community, elected officials need to be mindful to not use social media in a manner that could harm the City’s interest. In addition, Councilmembers should be cautious with their social media postings in an effort to avoid inadvertently conducting serial meetings that would violate the notice and public meeting requirements. When Councilmembers are making decisions about how to engage on social media, they should take a number of legal considerations into account such as; the Brown Act, the Public Records Act, due process, and First Amendment considerations. If a City Councilmember is unsure about how their particular uses of social media may or may not conflict with the current governmental regulations, it is advisable that they consult with the City Attorney.

D. Compliance and Additional Policies. The City Council shall comply with the above provisions and any additional administrative policies the Council adopts for City-wide application regarding procedures to be followed with respect to communications received on personal accounts and devices when Public Records Act requests are made.
36 CAPTER 7 – RELATIONSHIP AND CONDUCT
I. RELATIONSHIP AND CONDUCT WITH CITY MANAGER
A. Council-Manager Form of Government. The City has adopted a Council-Manager form of government. This structure reflects the City Council’s role to establish City policy and priorities. The Council appoints a City Manager to implement this policy and undertake the administration of the organization. The City Council must work through the City Manager in making any requests requiring City staff’s involvement (with the exclusion of the City Attorney and City Clerk).

B. The City Council and City Manager Work as a Team. The City Council establishes policies for the overall operation of the City. The City Manager is appointed by the City Council to enforce its laws, to direct the daily operations of City government, to prepare and monitor the municipal budget, and to implement the policies and programs initiated by the City Council. The City Manager is expected to adhere to the International City/County Management Association (ICMA) Code of Ethics, and the City Council must recognize said Code of Ethics when dealing with the City Manager.

The City Manager is responsible to the City Council rather than to individual Councilmembers and directs and coordinates the various departments.

C. Productive Relationship Requirements. The employment relationship between the City Council and the City Manager honors the fact that the City Manager is the Chief Executive Officer of the City. To facilitate a productive work relationship with the City Manager, the City Council and/or individual members shall do each of the following:

1. Neither the City Council nor any member shall give orders to, command the services of, or assign work to any subordinates of the City Manager, either publicly or privately.

2. Direct the City Manager to implement the Council’s policy decisions through the administrative functions of the City.

3. Treat City staff professionally, and refrain from publicly criticizing or belittling individual employees. Personnel issues are managed through established channels and procedures.

4. Avoid involvement in personnel issues related to City-Council-appointed staff, i.e., the City Manager, City Attorney and City Clerk, except during City Council Closed Sessions, when issues of hiring, firing, promoting, disciplining, etc., may be addressed appropriately.

5. Discuss directly with the City Manager any displeasure with a department or staff member.
37 6. Refer complaints to the City Manager for further processing. Staff shall be given adequate time to investigate and respond to such complaints.

7. Receive from the City Manager timely information regarding unusual events that the public would be concerned about; e.g., an emergency situation, significant road closure, an area cordoned off by police or fire, a significant event, etc.

8. Avoid communicating with persons or parties in litigation with the City (or any entities for which the City Council sits ex-officio as the governing board as noted in Chapter 2, Section IV.D.2 of this Manual) in a manner that compromises the City’s or other entity's position in such litigation.

9. Include the City Manager in follow-up meetings where a Councilmember has first met with an individual or company representative regarding official business of the City.

II. RELATIONSHIP AND CONDUCT WITH CITY ATTORNEY
A. Legal Advisor to the City. In all matters, the City Attorney represents the City and is the legal advisor to the City Council, the City Manager, the City Clerk, and department directors. The general legal responsibilities of the City Attorney are to provide legal assistance necessary for formulation and implementation of legislative policies and projects; to represent the City’s interest, as determined by the City Council, in litigation, administrative hearings, negotiations, and similar proceeding to prepare and/or review and approve ordinances, resolutions, contracts, and other legal documents to best reflect and implement the purposes for which they are prepared; and to keep the City Council and staff apprised of court rulings and legislation affecting the legal interest of the City.

B. Does Not Represent Individual Councilmembers or Staff. It is of the upmost importance to understand that the City Attorney does not represent individual members of Council, but the City and the City Council as a whole.

III. RELATIONSHIP AND CONDUCT WITH CITY CLERK
A. The City Clerk performs statutorily mandated duties and such tasks as may be assigned by the City Council and/or the City Manager. The general responsibilities of the City Clerk are:

1. to serve as the Elections Official of the City;

2. to protect and preserve the legislative record of the City Council and other various records;

3. to facilitate delivery of records consistent with the provisions of the Public Records Act;
38 4. to receive filings on behalf of the City;

5. to facilitate the preparation, duplication, preservation, and delivery of Council agenda materials;

6. to advise City departments about best practices for records management.

IV. RELATIONSHIP AND CONDUCT WITH STAFF
A. General Considerations. Governance of City relies on the cooperative efforts of elected officials, who set policy and priorities, and City staff, who analyze problems and issues; make recommendations; and implement and administer the City Council's policies. To ensure the proper functioning of these cooperative efforts, Councilmembers must avoid intrusion into those areas that are the responsibility of staff. This is necessary to protect staff from undue influence and pressure from individual Councilmembers and to allow staff to execute priorities given by management and the Council as a whole.

Any concerns by a member of Council over the behavior or work of a City employee should be directed to the City Manager privately to ensure that the concern is resolved.

B. Issues of Pressure or Influence. Individual City Councilmembers shall not make attempts to pressure or influence staff decisions, recommendations, workloads, schedules, and department priorities without the prior knowledge and approval of the Council as a whole.

1. If a councilmember wishes to influence the actions, decisions, recommendations, workloads, work schedule, and priorities of staff, that member must prevail upon a majority of the Council at an open meeting to do so as a matter of Council policy.

2. The City Council recognizes the primary functions of staff are in executing Council policy and actions taken by the Council as a body and in keeping the Council informed.

3. Staff is directed to reject any attempt by individual members of the Council to unduly direct or otherwise pressure them into making, changing, or influencing recommendations or business decisions in any manner.

V. REQUESTS FOR RESEARCH OR INFORMATION
A. General Considerations. Individual Councilmembers shall not direct staff to initiate any action or prepare any report, project or study. All such requests shall be made to the City Manager and/or the City Council. Councilmembers may ask the City Manager directly for information requiring limited resources and information, without first seeking concurrence from the majority of City Council. This information will be distributed to all City Councilmembers.
39 B. Responses to Requests. Requests made by individual Councilmembers for information or assistance shall be for the sole purpose of fulfilling his/her responsibilities as delineated throughout this Manual and not for any private or personal interest. Requests will be addressed as quickly as possible under the circumstances at the time, providing that in the judgment of the City Manager (or the City Attorney depending on the nature of the request) the request is not of magnitude, either in terms of workload or policy, that would require more than twenty (20) minutes of time in which to respond or is of such a nature that is would be more appropriately assigned to staff through the collective direction of the City Council. If the individual Councilmember request goes beyond these parameters, or in the judgment of the City Manager, is not within the scope of City policies or business, the City Manager will bring the request to the full Council for consideration. The method by which responses are delivered to Councilmembers shall comport with the City’s routine business practice.

C. Policy-Related Requests. All Council requests dealing with policy and such other requests that may be construed as direction shall be directed to the City Manager.

Councilmembers may also contact the City Attorney or City Clerk.

D. Funding Requests. Any request from City Council requiring funding must be addressed with the City Manager. The City Manager shall respond in a timely manner.

E. Written Requests Preferable. To assist the City Manager, requests for information are best tracked if submitted in writing, either in memorandum form or through email to ensure proper responsiveness.

F. Access to Certain Information Restricted. There are certain restrictions when information cannot be provided. Draft documents (e.g., staff reports in progress, administrative draft EIRs) under review are not available for release until complete and after review by City management. In addition, there are legal restrictions on the City’s ability to release certain personnel information even to members of the City Council.

G. Dissemination of Information. In cases when a staff response to an individual Councilmember request involves written materials that may be of interest to other Councilmembers, the City Manager will provide copies of the material to all other Councilmembers. In making this judgment, the City Manager will consider whether the information is significant, new, otherwise not available to the Council, or of interest to the Council.

H. Disclosure of Information. No Councilmember may, without prior formal authorization of the City Council, disclose any confidential information concerning any other official or employee, or any other person, or any property, or governmental affairs of the City. Whether or not such information is allowed to be disclosed, no Councilmember may use or permit the use of any such confidential information to advance the financial or personal interest of himself/herself or any other person. For 40 the purposes hereof, “confidential information” shall mean information that is not generally known in the public and/or is not subject to disclosure under the California Public Records Act or other applicable law. Some examples of confidential information include attorney-client privileged communication, attorney-client work product, personnel, medical, or similar information – the disclosure of which would constitute an unwarranted invasion of privacy. (Govt. Code Section 6250 et seq.) 41 CHAPTER 8 – COMMUNICATION AND REPRESENTATION
I. REPRESENTING MAJORITY VS. INDIVIDUAL OPINION
A. Dual Roles of Councilmembers. A person elected to the City Council plays two roles:
a member of a body elected to represent the City in its entirety and a private resident of the City. The second role is not relinquished when the first role is assumed. It is important to distinguish between the two roles at all times and to conduct business in one role separately from the other. The elected Councilmember retains the right to speak as an individual, not as a member of the City Council, as a member of the City Council. This is because when the Council acts, it acts as a whole, not as a group of individuals.

B. General Policy Considerations. An important role of a Councilmember is communication. Communication with the public to assess community opinions and needs, communication with staff to provide policy direction, and communication to gain an understanding of the implications of various policy alternatives. Because the City Council acts as a body (that is, acting based on the will of the majority as opposed to individuals), it is important that general guidelines be understood when speaking for the Council. Equally important, when members express personal views and not those of the Council, the public must be so advised.

II. CORRESPONDENCE FOM COUNCILMEMBERS/USE OF CITY FACILITIES A. Stationary Use and Related Guidelines

1. Use of City Letterhead. Individual City Councilmembers will be provided with official City stationary. City letterhead shall be used by the Mayor, Mayor Pro Team, and City Council only for official City business, communication of adopted City policies and positions, and any related communications. All Councilmembers should be copied on correspondence signed by the Mayor or another Councilmember. Use of City letterhead and/or title on personal matters (those not related to official City business) is not permitted.

The City will also maintain official City stationary that will include all five current Councilmembers’ names within the letterhead. Staff will use this stationary when preparing official City Council correspondence that will be signed by the Mayor in his/her official capacity as the Council representative.

2. Personal Stationary. Personal stationary without a City Logo shall be used by any member of the City Council to communicate individual positions, conduct personal correspondence, or communicate positions that may be in opposition to established City Council positions or decisions. Personal stationary shall be printed at the expense of the individual Councilmember, and the aforementioned types of communications shall be mailed at the individual Councilmember’s expense.
42 3. Correspondence Public Record. All Councilmember correspondence created using City resources, including, but not limited to, City letterhead are public records and shall be copied to the full Council, the City Manager, the City Attorney, and the City Clerk. The City Clerk’s Office shall retain this correspondence in accordance with applicable records retention regulations.

4. Permission Required. Whenever a Councilmember other than the Mayor wishes to write a letter on City letterhead, he/she should inform the Council (in writing or verbally at an open meeting) what the letter is about and seek Council approval that the letter may be written on City letterhead. Such letters shall only pertain to Official City business.

B. Regulations Related to Use of Public Resources for Official City Business/Personal or/Campaign Purposes

1. Letterhead and Staff. City letterhead and staff support cannot be utilized for personal or political purposes. Any use of the City’s official seal and logo shall be subject to the provisions of Chapter 1.06.040 of the Big Bear Lake Municipal Code and applicable State laws. The use of City seal, logo, or other insignia on personal matters and correspondence is not permitted.

2. Council Chambers and Staff Photos. The City Council Chamber cannot be used as a location for taking campaign photos or engaging in any form of campaign activity. Any violations of this prohibition may be reported to the Fair Political Practices Commission and any other enforcement agencies, and may further result in reprimand or censure, as provided in Chapter 10. The use of photos with current City staff and City Council candidates in election materials is prohibited.

3. Use of Titling, Labeling or Branding of Individual Councilmember Events. When an individual Councilmember is hosting a special meeting or event that is widely advertised and open to the general public, they are required to include a standard disclaimer message on all promotional materials associated with the event to ensure the participants are aware it is not an official City of Big Bear Lake meeting or event. In addition, all Councilmembers will be required to follow the City’s Ordinance related to the use of the official City seal and logo.

4. Use of City Facilities by Individual Councilmembers. Individual Councilmembers are permitted to utilize conference rooms, and/or meeting spaces at City Hall (during normal business hours) and other City facilities as necessary or desired to meet with small groups of constituents and/or other parties for the purpose of conducting individual Councilmember business, and should reserve appropriate meeting space with City staff. Individual Councilmembers hosting a special meeting or event that is widely advertised and open to the general public, with the exception of campaign or election/reelection events which shall not be allowed, may host such events, at City facilities, so long any required permits are first obtained and all of the 43 applicable fees are paid by the City Councilmember, as would be required of any other member of the community of organization.

III. SPEAKING FOR “THE CITY”
A. Issue Position Statements. When members are requested to speak to groups or are asked the Council’s position on an issue, the response should reflect the position of the Council as a whole taken in open session. It is permissible, however, for a Councilmember to clarify his/her vote on a matter by stating: “While I voted against ‘X’, the City Council voted in support of it.” When representing the City at meetings or other venues, it is essential that those in attendance gain an understanding of the City Council’s position rather than that of an individual member.

B. Communication of Council Policy. The Mayor and individual Councilmembers are not authorized to speak on behalf of the City or the City Council with regard to City or City Council policy or positions, except when such policy or position has been clearly established or when the Mayor or Councilmember has been designated by the City Council as a spokesperson on a given subject.

C. Press Communications. Regarding any communication with any person among the press (i.e., newspaper, radio, and the like), the Mayor, or due to his/her unavailability the Mayor Pro Tem, shall ordinarily be the City spokesperson regarding any official statement authorized by the City Council. In addition to the Mayor/Mayor Pro Tem, the City Manager or his/her designee, shall ordinarily be deemed to have such authority, as well.

D. Supporting State or Federal Legislation. The City Council and/or City staff may receive requests to adopt supporting resolutions and/or to provide letters of support relating to issues that have a potential to impact our community. Many of these requests are of an urgent nature and require a prompt response. When a request isn’t time sensitive, the City Manager will include these items on the next City Council meeting agenda to seek approval from the entire City Council. When time is of the essence, the City Council provides authority to the Mayor and/or City Manager to use their judgment to determine if the City should offer their formal support to the requestor.

E. Representation at Ceremonial Functions.

1. City Sponsored Events. The Mayor, or Maor Pro Tem in his/her absence, shall represent the Council at ceremonial functions organized by the City. The Mayor or Mayor Pro Tem may, at his/her own discretion, ask another Councilmember to represent the Council at that function when neither is available. Staff shall also include any Councilmember who has promoted a project or event in any program or event in any program or agenda in such a function.
44 2. Non-City Sponsored Events. As a general rule, the Mayor, or the Mayor Pro Tem in his/her absence, shall represent the Council at ceremonial functions not organized by the City upon receipt of an invitation from the sponsor of such event. If neither the Mayor nor the Mayor Pro Tem is available to attend a non-City sponsored event, he/she may designate a replacement. Nothing in this provision is meant to preclude a Councilmember from representing the Council at a ceremonial function where the event organizer has requested that a specific Councilmember attend the function.

F. Appearances before Agencies and Organizations. If a member of the City Council appears before another governmental agency or organization to give a statement on an issue affecting the City, the Councilmember should first indicate the majority position and opinion of the Council. Personal opinions and comments may be expressed only if the Councilmember clarifies that these statements do not represent the position of the City Council.

G. Participation in Community Activities. From time to time, Councilmembers may choose to participate in community activities, committees, events and tasks forces.

When a Councilmember participates in these types of activities, the Councilmember is acting as an interesting party rather than acting on behalf of the City Council.

Acting or participating on behalf Of the City Council is limited to those instances when the Council has formally designated the Councilmember as its representative for the matter.

H. Business Cards. City Councilmembers will be provided with City Manager approved business cards in increments of 500. No more than one order will be processed within a 12-month period unless approved in advance by the City Manager. City business cards may not be used for personal or financial gain, for obtaining privileges not otherwise available to a Councilmember, or for soliciting political contributions.

Councilmembers are prohibited from using any other form of non-approved business cards that contain the City logo or the City seal.

I. City Council Mileage Reimbursement. Councilmembers are not provided access to operate a City owned vehicle. Instead, the City provides each Councilmember with a monthly “Vehicle Allowance” per an adopted resolution. This resolution indicates the monthly stipend is intended to reimburse a Councilmember for their personal vehicle expenses incurred while engaging in official City business. In addition, the City will reimburse Councilmembers for their personal travel expenses (including mileage) incurred while attending City related conferenced and training events. The current Elected and Appointed Officials Expense Reimbursement Policy should be reference to determine all allowable travel reimbursements.

In the event a Councilmember is using their personal vehicle to attend various meetings/trainings related to their individual Agency/Board/Committee (i.e.

BBARWA, SCAG, MARTA) assignments, they should seek mileage/travel reimbursement from those organizations.
45 IV. GUIDELINES AND PROCEDURES FOR CEREMONIAL RECOGNITION ITEMS A. The City Council has a practice of recognizing people, organizations, events and dignitaries that are related to our local community. The City Council will issue proclamations and other recognition items to honor an individual, an organization, recognize a special event or a special day, month or year. City Councilmembers, citizens, or bonafide organizations may request a proclamation and other recognition item. All recognition requests relevant to the City of Big Bear Lake will be considered except those related to political, religious, or lifestyle ideology. The City Manager shall determine if the recognition item will be issued by presentation during a City council meeting, at an event, or mailed to the requestor. 46 CHAPTER 9 – COMMISSIONS, COMMITTEES, AND BOARDS
I. PURPOSE AND GENERAL CONSIDERATIONS
A. Establishment of Ad Hoc Committees. The City Council and/or the Mayor can establish an ad hoc committee. The Mayor shall be responsible for appointing all members of any City ad hoc committee.

B. Role of City Commissions, Committees, Subcommittees, and Boards. Most commissions, committees, subcommittees, and boards established by the City Council are advisory to the City Council. The role of all such commission, committee, subcommittee, or board is to make recommendations to the City Council on matters affecting the City of Big Bear Lake. Except as otherwise provided in State law, the City Charter, or City ordinances, commissions, committees, subcommittees, and boards have no independent role separate and apart from their role as advisory to the City Council. Commissions, committees, subcommittees, and boards have no authority to appropriate funds or make policy except as otherwise approved by the City Council.

C. Instruction and Training. The Council shall ensure that all members of City committees and commissions are properly instructed on their responsibilities, direction, and performance expectations.

D. Planning Commission. The membership, powers, and responsibilities of the Planning Commission are set forth in the Big Bear Lake Municipal Code and various provisions of State law. In accordance there with, the Planning Commission has adopted rules for transacting Planning Commission business.

E. Conflict of Interest. All members of commissions, committees, and boards shall abide by provisions of the Political Reform Act, FPPC regulations, and provisions of the common law relating to conflicts of interest.

II. CITY COUNCIL SUBCOMMITTEES
A. Purpose. The City Council from time to time forms committees composed solely of a portion of its own membership. These committees, often referred to as subcommittees, are formed to study, investigate, and make recommendations to the full Council regarding specific topics and may be designated as either Standing or Ad Hoc.

1. Standing Subcommittees. These subcommittees have a continuing subject matter jurisdiction or meeting schedules that are fixed by the Council.

Regardless of the number of members, standing subcommittees are required to comply with the Brown Act.

2. Ad Hoc Subcommittees. These subcommittees have a specific purpose and limited duration, no continuing subject matter jurisdiction, and no meeting schedule fixed by the Council. Ad Hoc Subcommittees composed solely of less than a quorum of the City Council membership (2 members maximum) 47 are generally exempt from the Brown Act and thus are not required to schedule regular meetings or post meeting dates and agendas.

B. Subcommittee Formation and Appointment.

1. Standing Subcommittees. The Council may create or dissolve Standing subcommittees at any time by the affirmative vote of a majority of the Council. The Mayor has the discretion to make appointments to such Standing subcommittees himself/herself or to allow a majority of the Council to vote on such appointments.

2. Ad Hoc Subcommittees. The Council or the Mayor may create Ad Hoc subcommittees. The Mayor has the discretion to make appointments to such Ad Hoc subcommittees himself/herself or to allow a majority of the Council to vote on such appointments.

C. Subcommittee Responsibilities. The responsibilities of subcommittees include making and submitting recommendations and information to the Council for consideration and/or a vote (once properly agendized as noted in Section III.C, below, to ensure compliance with the Brow Act). Staff will work with and support Council subcommittees as required and in accordance with the provisions of Section II of this Chapter.

III. ADMINISTRATIVE SUPPORT FOR CITY COMMISSIONS, COMMITTEES,

AND SUBCOMMITTEES
A. Staff to Provide Support. City staff will provide assistance and support to City commissions, committees, and subcommittees; however, such commissions, committees, and subcommittees, and boards do not have supervisory authority over City employees. While staff may work closely with these entities (particularly the Planning Commission), City staff members remain responsible to their immediate supervisors and ultimately to the City Manager. The members of City commissions, committees, and subcommittees are responsible to perform the functions (as set forth in Big Bear Lake Municipal Code or other City Council directive) of their respective committees/commissions.

B. Examples. Staff support includes preparation of an agenda and preparation of reports providing a brief background of the issue, a list of alternatives, recommendations, and appropriate back-up materials, if necessary. Advisory body members should have sufficient information to reach decisions based upon a clear explanation of the issues.

C. Procedure for Recommendations to Council. Advisory City commissions, committees, and subcommittees wishing to communicate progress, status and/or recommendations to the City Council must do so through approved Council agenda procedures. In addition, if such commissions, committees, and subcommittees wish to correspond with an outside agency, such correspondence will be prepared by staff 48 for review by the City Manager and possible approval by the City Council.

Individual members of City commissions, committees, and subcommittees who would like City staff to perform research or review a particular issue must gain the approval for such a request from the City Manager before any work is planned or done.

IV. BOARDS, COMMISISONS, AND COMMITTEES ON WHICH

COUNCILMEMBERS SERVE AS CITY REPRESENTATIVES
A. Outside Agencies. City Councilmembers are appointed to and serve as City representatives on the boards of commissions and/or committees of outside agencies in the region, such as the San Bernardino County Transportation Authority (“SBCTA”), Big Bear Are Regional Wastewater Authority (“BBARWA”), Mountain Transit, and others.

B. Mayor to Make and/or Remove Appointments. Annually, after the first meeting in December, the newly seated Mayor shall make, and publicly announce, the Councilmember appointments to regional Boards, Commissions, and Committees. The Mayor or a majority of the City Council, shall have the authority to remove a regional Board, Commission and Committee appointment.

C. Absence. Whenever a member of the City Council is unable to attend a regional board or commission to which he or she is designated as the City’s representative, he or she shall notify his/her alternate.

D. Duties. Councilmembers serving as City representatives on such outside agencies shall comply with the rules of procedure adopted by such agencies when participating in meetings of such agencies and shall provide updates or reports to the City Council on the activities of such agencies as required.
49 CHAPTER 10 – ENFORCEMENT
I. WARNING
Violation(s) of State, Federal, or local laws; or of City policy, including the provisions of this Manual, by an individual Councilmember may result in the issuance of a formal warning to the member. The purpose of the formal warning is to acknowledge the violation(s), educate the member, and promote the desired change in behavior or action in the future. The formal warning may be made in the form of a simple motion, and approved by a majority of the City Council.

II. REPRIMAND
Multiple or repeated violations of State, Federal, or local laws; or of City policy, including the provisions of this Manual, may result in the issuance of a formal written reprimand to an individual Councilmember. The purpose of the formal written reprimand is to convey heightened concern regarding the violation(s), and further impress upon the member the need for a change in behavior or action in the future. The formal written reprimand shall be made in the form of a resolution approved by a majority of the City Council.

III. CENSURE
Censure is a formal resolution of the City Council that reprimands one of its own members for specified conduct, generally a violation of State, Federal, or local laws; or of City policy, including the provisions of this Manual (hereinafter collectively “Law”). Censure should not follow an occasional error in judgment that occurs in good faith and is unintentional, but it is appropriate when the violation is considered to be a serious offense, or the conduct involves intentional and repeated violations of Law or City policy after other Councilmembers have informed the offending Councilmember of the violation(s).

Censure carries with it no fine or suspension of the rights of the members as an elected official, but it nonetheless is a punitive action for wrongdoing.

IV. CENSURE PROCEDURE
A. Request for Censure Hearing. During the open portion of any regular or special meeting of City Council, any Councilmember may make a motion to calendar a censure hearing concerning the volatile conduct of one of its members.

1. Specific Allegations. The request must include specific allegations of the conduct that constitutes a violations of the Laws or City policy upon which the proposed censure is based.

2. Support; Hearing or Investigation. If a majority of Councilmembers support the request then a) a direction shall be given to the City Manager to calendar the item for a future agenda or b) the Council shall appoint an Ad Hoc committee to investigate the charges.
50 3. When No Investigation is Required. If the conduct or violation alleged is patent or otherwise clearly apparent, setting of the censure hearing shall proceed in accordance with Subsection C, below.

B. Investigation. If a majority of the Council determines that an investigation is warranted, the Council shall designate an Ad Hoc committee consisting of two of its members, one of which shall be the Mayor, to conduct the investigation. If the Mayor is the subject of the charges, the Mayor Pro Tem shall be appointed in lieu of the Mayor to serve on the Ad Hoc committee.

1. Independent Investigator. The Council may select an independent investigator to assist in conducting the investigation. The independent investigator would be managed by the Ad Hoc committee to conduct the investigation.

2. Process for Taking Statements. In the course of the investigation, the committee must determine the process by which statements are taken. A witness may choose to provide a signed declaration under penalty of perjury attesting to his or her knowledge of the facts surrounding the allegations. If a witness is unwilling to submit such a declaration, the Council may issue a subpoena to compel the witness’ testimony, consistent with its subpoena power granted under the Government Code.

3. Conclusion of Investigation. At the conclusion of the investigation, the results shall be presented in writing to the full Council. Based on the results and upon a majority vote of the Council, a censure hearing may be set in accordance with Subsection C, below.

4. Investigation Guidelines. The following guidelines apply to Ad Hoc committee investigations:
(a) The committee may be staffed by administrative and legal staff. (b) If authorized by City Council, the committee may subpoena witnesses and documents.
(c) In making a determination to hold a censure hearing, the committee should determine if after taking all the facts and evidence into consideration, there are reasonable grounds to believe or not believe that the conduct, violation, or offense occurred.
(d) The committee shall issue a final report and recommendations to the City Council. The final report shall be made available to the public.

C. Censure Hearing. If a censure hearing is set, it must be set far enough in advance to give the Councilmember subject to the charges adequate time to prepare a defense.

That member shall be given the opportunity to make an opening and closing statement and to question his or her accusers. The Councilmember subject to the charges may be represented and may have the representative speak or question on his or her behalf.

The Mayor, or the Mayor Pro Tem if the Mayor is the subject of the charges, shall preside at the hearing. The rules of evidence shall not apply to the hearing, which is 51 not a formal adversarial proceeding. The City Attorney or designee shall provide legal advice to the City Council during the hearing.

D. Resolution of Censure. A decision to censure requires the adoption of a resolution making findings with regard to the specific charges, based on substantial evidence, and approved by the affirmative vote of at least three (3) Councilmembers. In accordance with Government Code Section 995, upon request of a Councilmember, the City may reimburse the Councilmember’s reasonable attorney fees and costs in defending himself/herself.

V. REMOVAL
A. Disruptive Conduct by Councilmember During Meeting.

1. In addition to the foregoing and as set forth in Section III.C of Chapter 5 of this Manual, the provisions of Government Code Section 36813 shall be applicable to the conduct of Councilmembers during Council meetings. Said section provides:

The City Council may establish rules for the conduct of its proceedings. It may punish a Councilmember or other person for disorderly behavior at a meeting. In accordance with Section 36813 and Section III.C of Chapter 5 of this Manual, the punishment may include removal from the Council meeting of the disruptive Councilmember upon a majority vote of the City Council. A motion for removal may be made by any Councilmember, including the Mayor, and is not debatable. The Presiding Officer and Council as a whole shall address disruptions in a consistent, transparent, and viewpoint-neutral manner.

VI. ACKNOWLEDGMENT OF RECEIPT AND UNDERSTANDING OF MANUAL Upon first entering office, upon election to any subsequent term, or whenever this City Council Policy, Procedures, and Rules of Order Manual is updated by City Council Resolution, every Councilmember shall sign a statement affirming that he/she has received, read and understood the provisions set forth in this Manual and furthermore agrees to abide by them.

MONTHLY &

MISCELLANEOUS REPORTS
February 11, 2026

CITY OF BIG BEAR LAKE
2026 MAYOR/CITY COUNCIL LOCAL, INTERGOVERNMENTAL &

REGIONAL REPRESENTATION LIST
Approved 12-16-2025
Traditionally, after the annual reorganization, the newly appointed Mayor assigns Councilmembers to serve on various committees and regional organizations.

ORGANIZATION DELEGATE/ALTERNATE MEETING

DATE/LOCATION COMPENSATION
California Joint Powers
Insurance Authority
Kendi Segovia
Charles Hicks, Jr. (Alternate)
Annual Meeting
TBD
$100/per
meeting stipend
Big Bear Area
Regional Wastewater
Agency (BBARWA)
Rick Herrick
Kendi Segovia
4th Wednesday
5 p.m.

BBARWA Administrative
Office
$150/each
approved day
of service
stipend
Big Bear Lake Fire
Authority
All Councilmembers serve
on this Board. Chair and
Chairman are appointed
annually by the Board.

Typically these meetings
are held monthly on
Tuesdays.
$130/per meeting
stipend
(maximum of 4 meetings
per month)
Big Bear Lake Fire
Protection District
All Councilmembers serve
on this Board.

Rick Herrick – Chair
Charles Hicks, Jr. – Vice Chair
Typically these meetings
are held monthly.
$100/per
meeting stipend
Big Bear Lake
Successor Agency
Charles Hicks, Jr. – Chair
Perri Melnick – Vice Chair As Needed N/A
League of California
Cities – Desert
Mountain Division
(Any Councilmember can attend
General Membership meetings;
voting delegate required at
applicable meetings)
Randall Putz
(General Membership
Delegate)
Kendi Segovia
(General Membership
Alternate)
Friday/Bi-Monthly-varies-as
needed – locations vary
10:00 a.m.

N/A
Mojave Desert
Mountain Integrated
Waste Joint Powers
Authority
Kendi Segovia
Charles Hicks, Jr.
(Alternate)
Quarterly
Victorville, CA
$75/per meeting
stipend (mileage
reimbursement may
apply)

ORGANIZATION DELEGATE/ALTERNATE MEETING

DATE/LOCATION COMPENSATION
Mountain Transit Kendi Segovia
Perri Melnick
3rd Wednesday
10:30 a.m.

Locations Vary
$60/ per
meeting
stipend
Nay Foundation Perri Melnick Quarterly/As Needed N/A
San Bernardino County
Transportation
Authority (SBCTA)
Rick Herrick
Randall Putz (Alternate)
Board of Directors Meeting
1st Wednesday
10 a.m.
(committees are appointed by the
President, Executive Director or
by the Board)
General Policy Committee
2nd Wednesday
9 a.m.

Mountain/Desert Committee
3rd Friday
9:30 a.m.
$200/per Board
Meeting stipend
$100/per
Committee
Meeting stipend
$100/per
Committee
Meeting stipend
(mileage
reimbursement may
apply)
San Bernardino County
Solid Waste Advisory
Task Force (SWAT)
Kendi Segovia
Charles Hicks, Jr.
(Alternate)
April/October
San Bernardino, CA N/A
Southern California
Association of
Governments (SCAG)
(SCAG Regional Council and Policy
Committees are made through SBCOG
– San Bernardino County Council of
Governments)
Randall Putz
General Assembly
Annual Meeting
May 7, 2026
N/A
COUNCIL AD HOC COMMITTEES (Appointed by the Mayor)

COMMITTEE COUNCILMEMBERS MEETING DATE/LOCATION COMPENSATION Audit Committee Kendi Segovia
Chuck Hicks, Jr. As Needed N/A
FY Budget Committee Randall Putz
Kendi Segovia As Needed N/A
Leisure Bear Mobile Home
Park Ad Hoc Committee
Rick Herrick
Kendi Segovia As Needed N/A
General Plan Advisory
Committee (GPAC)
Randall Putz
Kendi Segovia As Needed N/A
December 2025 Vacation Rental Compliance Report Summary December 2025 Summary of Service Calls Number % Of Total Vacation Rental - Advertising/Renting without a License 2 6.1% Vacation Rental - Noise/Party 10 30.3%
Vacation Rental - Excess Parking/Parking in Street or Yard 10 30.3% Vacation Rental - Indoor/Outdoor Activity After 10PM 5 15.2% Vacation Rental - Incessant Barking Dog 1 3.0%
Vacation Rental - No Exterior Sign 0 0.0%
Vacation Rental - Trash Related Concerns 2 6.1%
Vacation Rental - Over Occupancy 2 6.1%
Vacation Rental - Owner/Agent Failure to Respond 0 0.0% Vacation Rental - Failure to Provide Information / Access For Inspection 0 0.0% Vacation Rental - Non-Compliance With Zoning/Building/Fire Codes 1 3.0% Vacation Rental - Signed Good Neighbor Policy 0 0.0%
Vacation Rental - Miscellaneous 0 0.0%
Total Amount of Service Calls 33 100%
December 2025 Call Summary
Resident Initiated Service Calls 27
City Initiated Service Calls 6
Total Amount of Service Calls 33
December 2025 Disposition of Service Calls Number % Of Total No Violation Observed by Officer/No Issue 9 27.3%
Issued Verbal Warning 7 21.2%
Issued Written Warning 8 24.2%
Issued Citation 3 9.1%
Issues Resolved Without Warning 3 9.1%
Out of Jurisdiction 0 0.0%
Issued NOV 0 0.0%
Referred to Outside Agency 0 0.0%
No Disposition To Date 3 9.1%
Issued Informational Door Hanger 0 0.0%
Total Vacation Rental Service Calls 33 100%
December 2025 Citation Recipients Number % Of Total
Owner 0 0%
Guest 3 100%
Agent 0 0%
Total Citations 3 100%
Total Citation Fines & Penalties $3,000

6.1%

30.3%

15.2%

3.0%

6.1%

3.0%

PERCENTAGE OF SERVICE CALLS
Vacation Rental -
Advertising/Renting
without a License
Vacation Rental -
Noise/Party
Vacation Rental - Excess
Parking/Parking in Street
or Yard
Vacation Rental -
Indoor/Outdoor Activity
After 10PM
Vacation Rental - Incessant
Barking Dog
Vacation Rental - Trash
Related Concerns
Vacation Rental - Over
Occupancy
Vacation Rental - NonCompliance With
Zoning/Building/Fire Codes
27 6
3 Resident Initiated Service
Calls
City Initiated Service Calls Citations Issued
Call/Citation Summary

27.3%

21.2%

24.2%

9.1% 9.1% 9.1%
No Violation
Observed by
Officer/No
Issue
Issued Verbal
Warning
Issued
Written
Warning
Issued
Citation
Issues
Resolved
Without
Warning
No
Disposition to
Date
Disposition Summary
Department of Water, City of Big Bear Lake
41972 Garstin Drive, P.O. Box 1929 · Big Bear Lake, CA 92315-1929 · Phone 909/866-5050 · Fax 909/866-3184 · www.BBLDWP.com This institution is an equal opportunity provider and employer.

DEPARTMENT OF WATER

Service, Quality, Community
DATE: December 18, 2025
TO: Erik Sund, City Manager
FROM: Reginald A. Lamson, DWP General Manager
RE: DWP Monthly Update – November 2025

SERVICE DELIVERY
Water services that were provided November 1, 2025 to November 30, 2025:
16,044 Connections provided with water service
325 Field service calls completed
0 Main leaks repaired
12 Main leaks year-to-date 2025 8 Main leaks year-to-date 2024 6 Service leaks repaired
55 Service leaks year-to-date 2025 64 Service leaks year-to-date 2024

42.62 Million gallons produced by wells
$900,944 Processed in billings
8,263 Accounts processed in billings
5,382 Number of customers on E-bill
87 New Accounts (including tenant turnover)
0 Equivalent Dwelling Units (EDU) added to the water system $517,324 Total Gross receipts processed
BOARD MEETINGS:

The following was approved by the Board of Water and Power Commissioners at a Regular Board Meeting on November 25, 2025:
• The Board adopted Resolution Nos. DWP 2025-15 and 2025-16 approving policy updates allowing current deferred comp leave balances to continue past the end of the earned calendar year and authorized staff to make applicable updates to the Employee Handbook.
• The Board authorized staff to add BBLDWP as a signatory to the letter of support for the Bear Valley Electric Service Solar and Battery Storage Projects.
• The Board adopted Resolution No. DWP 2025-14 establishing a Debt Policy for DWP. • The Board adopted Resolution No. DWP 2025-12 ratifying Amendment No. 1 to the 2025-2027 Employment Agreement with the General Manager.

AGENDA REPORT

Service, Quality, Community
DATE: January 27, 2026
TO: Board of Commissioners
FROM: Reginald A. Lamson, General Manager
RE: General Manager’s Report
Capital Projects:

Garstin Water Operations Facilities:

On March 14, 2025, DWP received, reviewed, and signed the Letter of Intent to Meet Conditions and the Request for Obligation of funds. The proposed loan terms are $15.4 million, at 3.25% for 40-years. Interim financing will be required for this project. The estimated interest rate for interim financing is 3.05%. Interim financing will be in place until construction is completed, which is estimated to take about 24-months. Once completed, the USDA loan will close and the interest rate will be 3.25% or lower, if interest rates go down between now and then. Currently the USDA loan rate is 3.75%. USDA personnel returned from furlough, after the Federal Government Shutdown ended on November 13, 2025. USDA has reviewed the contract documents and will authorize DWP to issue a Notice to Proceed on January 26, 2026, after the pre-construction meeting.

DWP staff has replaced certain sections of mainline on the Garstin site in anticipation of constructing the new facilities. These facilities were connected to the water system on June 3, 2025. Since September 25, 2025, DWP staff has completed significant work to prepare the Garstin site for construction of the new facilities. The onsite hydrant has been relocated and will be used for construction water. A 300-foot long, temporary water service has been constructed to the existing warehouse. The warehouse and the yard have been completely reorganized, and all obsolete materials have been disposed of. The three storage trailers have been disposed of. A temporary parking lot has been constructed (using the City’s asphalt pavement grindings) adjacent to the warehouse. The city provided a roller and operators to compact the asphalt grindings.

Temporary power conduit and conductors have been constructed to the construction trailer.

Grants Update: (No Change)
EPA Grant:

On October 6, 2025, staff submitted two EPA Grant applications. One application for a Comprehensive SCADA Master Plan, implementation of recommended improvements, and site security enhancements via installation of cameras at all facilities. DWP staff would solicit General Manager’s Report
January 27, 2026

Page 2 of 3 ends

Big Bear Lake City CouncilFebruary 11, 2026

Big Bear Lake City Council
February 11, 2026