Big Bear Lake City Council
July 8, 2026

CITY COUNCIL, FIRE PROTECTION DISTRICT, AND SUCCESSOR AGENCY JULY 8, 2026 REGULAR MEETING AGENDA
PUBLIC PARTCIPATION IS AVAILABLE VIA ZOOM USING THE FOLLOWING INFORMATION:

Website: zoom.us/join, Webinar ID: 871 2598 4649
Telephone: 1-(360)-209-5623

THE PUBLIC MAY ALSO VIEW THIS MEETING LIVE ON LOCAL SPECTRUM CABLE CHANNEL 182, ON THE CITY’S WEBSITE www.bigbearlake.gov, OR THE CITY’S YOUTUBE CHANNEL AT www.youtube.com/@CityofBigBearLakeCA.

Closed Session: 3:30 p.m., ECR, Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, CA 92315 Open Session: 5:00 p.m., Hofert Hall, Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, CA 92315

COUNCILMEMBERS

MAYOR RANDALL PUTZ

MAYOR PRO TEM KENDI SEGOVIA

COUNCILMEMBER RICK HERRICK
COUNCILMEMBER CHARLES HICKS, JR.

COUNCILMEMBER PERRI MELNICK

CITY STAFF

CITY MANAGER ERIK SUND

CITY ATTORNEY HONGDAO NGUYEN

ASSISTANT CITY MANAGER/CITY CLERK ERICA STEPHENSON

DIRECTOR OF ADMINISTRATIVE SERVICES RACHEL BOWMAN
If members of the public cannot attend the meeting, the City encourages the public to submit written public communications about any item on this meeting agenda, or about any subject matter within the jurisdiction of the City Council, Fire Protection District or Successor Agency to the City Clerk either in person, via mail or by email at [email protected]. If your comment is related to a specific Agenda item, please identify the Agenda item in the header of your letter or the subject line of your email. All written communications received by the City Clerk prior to the meeting will be distributed to the City Council prior to the start of the meeting, however, the public is encouraged to submit comments by 8:00 am on the day of the meeting to ensure adequate time for City Council review and consideration.

Members of the public may also provide public comments while participating virtually via Zoom using any web browser or the Zoom app on smartphones or tablets, and entering the Meeting ID and Passcode noted above. To participate by telephone, dial one of the phone numbers listed above and enter the same Meeting ID and Passcode. If you are participating in Zoom via the web or app click the “raise hand” feature at the bottom of the Zoom screen to indicate you wish to give public comment during a Public Communications or Public Hearing time. If you are participating via Telephone, you may press *9 to raise your hand. You will be called upon by the last 4-digits of your telephone number if no name is provided.

OPEN SESSION – 3:30 P.M.

CALL TO ORDER

CC, FPD, & SA AGENDA
JULY 8, 2026 - Page 2

ROLL CALL

CLOSED SESSION COMMUNICATIONS
Any member of the public is entitled to speak on Closed Session Agenda items. If you wish to address any other items listed on the agenda, you must do so during Open Session. There is a three-minute maximum time limit when addressing the City Council, the Fire Protection District Board, and the Successor Agency Board. The time limit is subject to adjustment at the discretion of the Presiding Officer. Speakers are limited to their individual maximum time limit and other members of the public cannot cede their speaking time to another person.

DECLARATION OF CLOSED SESSION ITEMS

1. CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6 Name of Negotiators: City Manager Erik Sund and Assistant City Manager Erica Stephenson Name of Organization: Teamsters Local 1932

2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION pursuant to Govt.

Code Section 54956.9 (d)(3)
Two (2) Cases

RECESS TO CLOSED SESSION
RECONVENE OPEN SESSION – 5:00 P.M.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

INVOCATION
An Invocation provided by Canon Martha K. Estes, St. Columba’s Episcopal Church

RESULTS OF CLOSED SESSION

PRESENTATIONS
• New Employee Introductions:
o Jennifer Lindquist, Deputy City Clerk
o Erik Boone, Accountant II
• Presentation to US Navy Veteran and Street Maintenance Worker I Brandon Gewecke recognizing his outstanding contributions to the Veteran’s Park Memorial Plaque Restoration Project. • Presentation from Economic Development Analyst Jessika Leverich providing an update on the Small Business Façade Improvement Program.

CITY MANAGER AND/OR CITY ATTORNEY ANNOUNCEMENTS IN RESPONSE TO PUBLIC COMMENTS MADE AT THE 6/10/26 REGULAR CITY COUNCIL MEETING PUBLIC COMMUNICATIONS (PART 1)

CC, FPD, & SA AGENDA
JULY 8, 2026 - Page 3
At this time, general Public comment is permitted only on City Council, Fire Protection District and Successor Agency Consent Calendar items and other matters not listed on the posted agenda that are within the subject matter and jurisdiction of the City. Please submit your public comment card if you have not done so already, or use the “raise hand” feature online or over the telephone. Public comment on specific items listed on the posted agenda, such as Public Hearing & Discussion or Action items, will be taken later in the meeting when the item is called for discussion. When addressing the City Council and/or Board Members, please keep the following in mind; State law prohibits the City Council, Fire Protection District or Successor Agency from taking any action on items not listed on the agenda. Therefore, the City Council or Board Members are prevented from engaging in discussion or deliberation regarding the public’s comments or inquires on nonagendized topics, although the City Council, Board Members and/or City staff can make brief statements related to a public comment. Each speaker has a 3-minute maximum time limit subject to adjustment at the discretion of the Presiding Officer. To allow City Council and Board Members sufficient time to address agendized business, if Public Communications Part 1 exceeds thirty (30) minutes, the remaining public speakers will be allowed to provide public comments during Public Communications Part 2. Participants cannot cede their speaking time to another person. To help ensure a respectful and efficient meeting, please address the City Council and Board directly, not the audience, and refrain from disruptive comments and applause. We appreciate your attendance and your participation in our local government proceedings.

BIG BEAR LAKE CITY COUNCIL (CC)

BIG BEAR LAKE FIRE PROTECTION DISTRICT (FPD)

BIG BEAR LAKE SUCCESSOR AGENCY (SA)

1. CONSENT CALENDAR

CITY COUNCIL

1.1 APPROVE DEMANDS – CHECK ISSUE DATE 6/01/26 THROUGH 6/30/26 IN THE AMOUNT OF $1,387,154.64 AND THE MAY 2026 TREASURER’S REPORT (CC)

1.2 AUTHORIZE AN AGREEMENT FOR THE PURCHASE OF FLEET MANAGEMENT

SOFTWARE (CC)
Staff Recommendation: Authorize an Agreement with RTA Fleet for the Purchase of Fleet Management Software in the Amount of $33,083.20 for a Three-Year Term through June 30, 2029.

1.3 AUTHORIZE A PROFESSIONAL SERVICES AGREEMENT WITH GRANICUS FOR

VACATION RENTAL PROGRAM ANALYTICS (CC)
Staff Recommendation: Approve a Professional Services Agreement with Granicus for Fiscal Year 2026/27 short-term rental identification and monitoring services, in an amount not to exceed $49,000; and authorize the City Manager to execute the agreement and any related documents.

1.4 AUTHORIZE THE SUBMITTAL OF A CLAIM FOR TRANSPORTATION DEVELOPMENT ACCOUNT ARTICLE 3 FUNDS (CC)
Staff Recommendation: Adopt a Resolution Authorizing Submittal of a Claim to the San Bernardino County Transportation Authority for Transportation Development Act Article 3 Funds for the Big Bear Rathbun Creek Trail Big Bear Boulevard Crossing (Design) Project.

CC, FPD, & SA AGENDA
JULY 8, 2026 - Page 4

1.5 APPROVE FISCAL YEAR 2026-27 MEASURE I FIVE-YEAR CAPITAL IMPROVEMENT

PLAN (CC)
Staff Recommendation: Adopt a Resolution Adopting the Measure I Five-Year Capital Improvement Plan and Expenditure Strategy for Fiscal Year 2026-27 through Fiscal Year 2030-31.

1.6 APPROVE MEETING MINUTES FROM THE JUNE 10, 2026 REGULAR MEETING OF

THE CITY COUNCIL, FIRE PROTECTION DISTRICT AND SUCCESSOR AGENCY (CC,

FPD, SA)

1.7 APPROVE MEETING MINUTES FROM THE DECEMBER 10, 2025 REGULAR

MEETING OF CITY COUNCIL (CC)

FIRE PROTECTION DISTRICT

1.8 AUTHORIZE A SOLICITATION OF A DESIGN BUILD PROCESS FOR

IMPROVEMENTS TO FIRE PROTECTION DISTRCIT PROPERTIES (FPD) Staff Recommendation: It is recommended that the City Council authorize staff to proceed with a Design Build Solicitation for Improvements to Fire Protection District Properties.

ITEMS REMOVED FROM THE CONSENT CALENDAR

2. PUBLIC HEARING - Any person may appear and be heard in support or in opposition to the proposal at the time of the hearing. If you challenge the action in court or an administrative proceeding, you may be limited to raising only those issues which you or someone else raised at the public hearing described in the notice, or in written correspondence delivered to the City at or before the public hearing.

2.1 APPROVE A RESOLUTION TO LEVY AND COLLECT ASSESSMENTS WITHIN THE CITY OF BIG BEAR LAKE MAINTENANCE DISTRICT NO. 1-92 (VILLAGE STREETSCAPE IMPROVEMENTS) FOR FISCAL YEAR 2026-27 (CC)
Staff Recommendation: Conduct a public hearing on the proposed assessments within City of Big Bear Lake Maintenance District No. 1-92 (Village Streetscape Improvements) to receive any public testimony. It is further recommended that upon the conclusion of the public hearing that the City Council adopt a Resolution Approving the Annual Engineer’s Report, Confirming the Diagram of Assessments, and Ordering the Levy and Collection of Assessments within the City of Big Bear Lake Maintenance District No. 1-92 (Village Streetscape Improvements) for Fiscal Year 2026-27.

3. DISCUSSION/ACTION ITEMS

3.1 AWARD A CONSTRUCTION CONTRACT TO ELEGANT CONSTRUCTION, INC.,

AUTHORIZE A TASK ORDER WITH MERRELL-JOHNSON COMPANIES, AND

APPROVE A BUDGET ADJUSTMENT FOR THE BARTLETT PARKING LOT

EXTENSION PROJECT (CC)
Staff Recommendation: Adopt a Resolution Awarding a Construction Contract to Elegant Construction, Inc., in an Amount not to Exceed $2,954,302, and Authorizing a Task Order with

CC, FPD, & SA AGENDA
JULY 8, 2026 - Page 5
Merrell-Johnson Companies, in an Amount not to Exceed $75,000, and Approving a Budget Adjustment to Fund all Project Expenditures for the Bartlett Parking Lot Extension Project.

3.2 PROPOSED UPDATES TO THE CITY’S FILM PERMITTING PROCESS (CC) Staff Recommendation: Receive a staff report and presentation, discuss the proposed transition from a permit-for-all film permitting process to a tiered, impact-based framework, and direct staff to return with these proposed amendments to Chapter 5.97 of the Big Bear Lake Municipal Code and related administrative procedures for adoption.

3.3 AUTHORIZE AN AMENDMENT TO THE CITY MANAGER EMPLOYMENT

AGREEMENT (CC)
Staff Recommendation: Adopt a Resolution Authorizing the Second Amendment to the City Manager Employment Agreement; which would provide a cost of living adjustment and an increase to the severance payment terms.

3.4 APPROVE THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE TEAMSTERS LOCAL 1932, AND THE CITY’S PAY SCHEDULE EFFECTIVE JULY 1, 2026 (CC)
Staff Recommendation: Adopt a Resolution Approving the Memorandum of Understanding Between the City of Big Bear Lake and the Teamsters Local 1932, General Employee Unit from June 1, 2026 through June 30, 2029; and, adopt a Resolution Adopting a Publicly Available Pay Schedule Effective July 1, 2026 Pursuant to the California Government Code Section 7522.34.

PUBLIC COMMUNICATIONS (PART 2)

4. COMMENTS, ANNOUNCEMENTS & ADDITIONAL CITY BUSINESS
• CITY CLERK, CITY ATTORNEY & CITY MANAGER COMMENTS
• COUNCILMEMBER BOARD/COMMITTEE REPORTS & COMMENTS

ADJOURNMENT

TENTATIVE ITEMS TO BE CONSIDERED AT A FUTURE PUBLIC MEETING • GPAC Committee Workshop
o July 15, 2026 in Hofert Hall
• City Fund Policy Adoption
o August 12, 2026 Regular City Council Meeting
• Mayor’s Prayer Breakfast
o September 15, 2026
• Ordinance 17.12 Signs Overview
o October 14, 2026 Regular City Council Meeting
• 2026 State of the City Event
o October 21, 2026 Special City Council Meeting

CC, FPD, & SA AGENDA
JULY 8, 2026 - Page 6

DECLARATION OF POSTING
I hereby certify under penalty of perjury, under the laws of the State of California, that the foregoing agenda was posted in accordance with the applicable legal requirements. Dated this 2nd day of July, 2026.

Erica Stephenson, City Clerk

The City of Big Bear Lake wishes to make all of its public meetings accessible to the public. If you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (909) 866-5831.

Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

CONSENT

CALENDAR REPORTS
July 8, 2026
CHECK # VENDOR NAME DATE AMOUNT
94060 SAN BERNARDINO COUNTY SOLID WASTE MGMT DIVISION 06/04/26 36.59 94061 CITY OF BIG BEAR LAKE 06/04/26 100.00
94064 BIG BEAR PAINT CENTER 06/04/26 703.70
94065 BUTCHERS BLOCKS & BUILDING MATERIALS 06/04/26 1,195.99 94066 BEAR VALLEY ELECTRIC 06/04/26 32,133.77
94067 CAPLINKED INC 06/04/26 115.00
94068 CINTAS CORPORATION 06/04/26 256.90
94069 LUMBER CITY CORP 06/04/26 34.88
94070 EMINGERS MOUNTAIN NURSERY 06/04/26 991.87
94071 GOFORTH & MARTI 06/04/26 3,196.79
94072 GOLDEN BELL PRODUCTS INC 06/04/26 3,833.54
94073 GRAINGER INC 06/04/26 1,446.73
94074 LUDECKES ELECTRICAL SERVICES INC 06/04/26 3,232.17 94075 MISSION LINEN SUPPLY INC 06/04/26 398.72
94076 MONTOYAS WHOLESALE NURSERY INC 06/04/26 4,201.40
94077 BBAP, LLC 06/04/26 1,695.61
94078 ROBERTSONS READY MIX 06/04/26 215.50
94079 ROBINHOOD INN INC 06/04/26 15,000.00
94080 ROMANS CONSTRUCTION CORP 06/04/26 600.00
94081 SUNNYBROOK ESTATE LLC 06/04/26 1,000.00
94082 TRIPEPI SMITH & ASSOCIATES INC 06/04/26 850.00
94083 ULINE 06/04/26 1,942.92
94084 VOLVO CONSTRUCTION EQUIPMENT 06/04/26 402.96
94085 VULCAN MATERIALS COMPANY INC 06/04/26 1,161.40
94086 WAXIE SANITARY SUPPLY INC 06/04/26 1,286.27
94087 WILLDAN ENGINEERING INC 06/04/26 1,420.25
94088 SAN BERNARDINO COUNTY RECORDER 06/12/26 20.00
94089 SAN BERNARDINO COUNTY WEIGHTS & MEASURES 06/12/26 1,637.00 94090 SOUTH COAST AQMD 06/12/26 1,473.14
94091 BEST BEST & KRIEGER LLP 06/12/26 58,739.09
94093 BIG BEAR PAINT CENTER 06/12/26 209.12
94094 BUTCHERS BLOCKS & BUILDING MATERIALS 06/12/26 384.62 94095 BEAR VALLEY PRINTING INC 06/12/26 43.90
94096 CINTAS CORPORATION 06/12/26 148.70
94097 MELISSA CARLC 06/12/26 2,905.00
94098 CRAFCO INC 06/12/26 1,939.50
94099 LUMBER CITY CORP 06/12/26 136.51
94100 EWING 06/12/26 896.85
94101 FISHER INTEGRATED, INC. 06/12/26 1,200.00
94102 GEIGER SUPPLY INC 06/12/26 513.88
94103 GRAINGER INC 06/12/26 302.43
94104 LANCE SOLL & LUNGHARD 06/12/26 21,165.70
94105 LUDECKES ELECTRICAL SERVICES INC 06/12/26 5,762.98 94106 MISSION LINEN SUPPLY INC 06/12/26 201.49
94107 MICHAEL MARCOTTE 06/12/26 155.00
94108 MONARCH WEATHER AND 06/12/26 750.00
94109 BBAP, LLC 06/12/26 1,596.23
94110 NATIVESCAPES INC 06/12/26 28,692.00
94111 ORKIN PEST CONTROL 06/12/26 444.38
94112 RIGHT OF WAY INC 06/12/26 96.07
94113 SUSTAINABLE SUPPLY LLC 06/12/26 906.98
94114 TWIN BEAR EQUIPMENT RENTAL INC 06/12/26 585.63
94115 UNDERGROUND SERVICE ALERT INC 06/12/26 1,063.62
94116 WAXIE SANITARY SUPPLY INC 06/12/26 2,765.16
94117 SBCNTY VEHICLE SVCS DEPT FLEET 06/19/26 6,106.57
94118 BIG BEAR LAKE DWP 06/19/26 3,524.68
94121 BEST BEST & KRIEGER LLP 06/19/26 7,594.50
94122 BRAVO ARTS SOLUTIONS LLC 06/19/26 117.70
94123 BUTCHERS BLOCKS & BUILDING MATERIALS 06/19/26 580.17 94124 BEAR VALLEY LOCK AND KEY, INC 06/19/26 200.00
94125 EXECUCOM 06/19/26 735.00
94126 CINTAS CORPORATION 06/19/26 1,299.78
94127 LUMBER CITY CORP 06/19/26 202.03
94128 LAGUNA VAULT LLC 06/19/26 57.75
94129 BRIAN JAMES GILLIGAN 06/19/26 287.92
94130 EXTRA SPACE MANAGEMENT INC 06/19/26 2,116.00
94131 GOFORTH & MARTI 06/19/26 24,779.22
94132 GRAINGER INC 06/19/26 2,278.00
94133 LYNN MERRILL & ASSOCIATES INC 06/19/26 222.94
94134 MISSION LINEN SUPPLY INC 06/19/26 200.75
94135 BBAP, LLC 06/19/26 923.52
94136 NEW PIG 06/19/26 573.87

CITY OF BIG BEAR LAKE
CHECKS ISSUED 06/01/2026 - 06/30/2026
Item 1.1
CHECK # VENDOR NAME DATE AMOUNT

CITY OF BIG BEAR LAKE
CHECKS ISSUED 06/01/2026 - 06/30/2026
94137 ORKIN PEST CONTROL 06/19/26 294.83
94138 ROBERTSONS READY MIX 06/19/26 272.75
94139 RIGHT OF WAY INC 06/19/26 726.11
94140 SUNDOWN WINDOW TINT INC 06/19/26 6,537.24
94141 ULINE 06/19/26 721.93
94142 VANLEN CONSULTANTS INC 06/19/26 7,125.00
94143 VULCAN MATERIALS COMPANY INC 06/19/26 2,521.53
94144 WAXIE SANITARY SUPPLY INC 06/19/26 3,014.12
94146 SAN BERNARDINO COUNTY CLERK OF THE BOARD OF SUPERVISORS 06/25/26 50.00 94147 BEST BEST & KRIEGER LLP 06/25/26 45,027.56
94150 CMAX COMMERCIAL MAINTENANCE INC 06/25/26 14,375.00 94152 H&T CULTURAL RESOURCE MANAGEMENT INC. 06/25/26 5,000.00 94157 JENNINGS ENVIRONMENTAL, LLC 06/25/26 2,575.00
94159 LUDECKES ELECTRICAL SERVICES INC 06/25/26 160.43
94161 MINTIER HARNISH, LP 06/25/26 89,316.30
94166 WILLDAN ENGINEERING INC 06/25/26 23,446.25
ACH AUTOZONE INVESTMENT CORP 06/12/26 28.20
ACH AUTOZONE INVESTMENT CORP 06/19/26 53.92
ACH BIG BEAR DISPOSAL INC 06/04/26 6,264.75
ACH BIG BEAR DISPOSAL INC 06/19/26 314,957.24
ACH FIRST-CITIZENS BANK & TRUST CO 06/19/26 2,164.56
ACH FLEETCREW INC 06/25/26 1,789.00
ACH GARY PAYNE 06/19/26 330.00
ACH MOUNTAIN AREA REGIONAL TRANSIT AUTHORITY 06/04/26 41,666.63 ACH RING CENTRAL 06/19/26 2,878.17
ACH SAN BERN CNTY SHERIFF DEPT 06/19/26 545,835.00
ACH UNITED RENTALS INC 06/19/26 6,034.78
1,387,154.64
CHECK # VENDOR NAME TRANSACTION DATE AMOUNT
CITY COUNCIL 4110
94081 SUNNYBROOK ESTATE LLC STATE OF THE CITY OUTREACH EVENT 06/04/26 1,000.00 CITY COUNCIL TOTAL 1,000.00
CITY CLERK & COMMUNICATIONS 4130
94091 BEST BEST & KRIEGER LLP PRA SERVICES - APRIL 06/12/26 5,645.20 94114 TWIN BEAR EQUIPMENT RENTAL INC MEMORIAL DAY CEREMONY RENTALS 06/12/26 585.63 94128 LAGUNA VAULT LLC DOCUMENT STORAGE - JUNE 06/19/26 57.75 94147 BEST BEST & KRIEGER LLP PRA SERVICES - MAY 06/25/26 4,707.50 CITY CLERK & COMMUNICATIONS TOTAL 10,996.08
FINANCE & TREASURY SERVICES 4140
94104 LANCE SOLL & LUNGHARD PROFESSIONAL SERVICES 06/12/26 16,617.10 FINANCE & TREASURY SERVICES TOTAL 16,617.10
CITY ATTORNEY 4170
94091 BEST BEST & KRIEGER LLP PROFESSIONAL LEGAL SERVICES - APRIL 06/12/26 53,093.89 94121 BEST BEST & KRIEGER LLP PROFESSIONAL LEGAL SERVICES - MAY 06/19/26 7,594.50 94147 BEST BEST & KRIEGER LLP PROFESSIONAL LEGAL SERVICES - MAY 06/25/26 40,320.06 CITY ATTORNEY TOTAL 101,008.45
TRAFFIC SAFETY 4230
94066 BEAR VALLEY ELECTRIC ELECTRICITY USAGE 06/04/26 1,650.69 TRAFFIC SAFETY TOTAL 1,650.69
LAW ENFORCEMENT 4250
ACH SAN BERN CNTY SHERIFF DEPT MONTHLY SHERIFF CONTRACT - JUNE 06/19/26 545,835.00 LAW ENFORCEMENT TOTAL 545,835.00
ANIMAL REGULATION 4260
94074 LUDECKES ELECTRICAL SERVICES INC ELECTRICAL REPAIR SERVICES 06/04/26 803.03 94103 GRAINGER INC MATERIALS/SUPPLIES 06/12/26 302.43
94111 ORKIN PEST CONTROL PEST CONTROL SERVICES 06/12/26 177.42 94123 BUTCHERS BLOCKS & BUILDING MATERIALS MATERIALS/SUPPLIES 06/19/26 29.28 ANIMAL REGULATION TOTAL 1,312.16
ENGINEERING 4310
94087 WILLDAN ENGINEERING INC PROFESSIONAL SERVICES 06/04/26 1,420.25 94117 SBCNTY VEHICLE SVCS DEPT FLEET FUEL CHARGES 06/19/26 546.56 ENGINEERING TOTAL 1,966.81
STREET MAINTENANCE & SNOW REMOVAL 4320
94065 BUTCHERS BLOCKS & BUILDING MATERIALS MATERIALS/SUPPLIES 06/04/26 40.32 94068 CINTAS CORPORATION FIRST AID SUPPLIES 06/04/26 128.45 94069 LUMBER CITY CORP MATERIALS/SUPPLIES 06/04/26 18.41 94073 GRAINGER INC MATERIALS/SUPPLIES 06/04/26 442.86
94075 MISSION LINEN SUPPLY INC UNIFORM LAUNDRY SERVICE 06/04/26 318.98

CITY OF BIG BEAR LAKE

EXPENDITURE BY DEPARTMENT
CHECKS ISSUED 06/01/2026 - 06/30/2026
CHECK # VENDOR NAME TRANSACTION DATE AMOUNT

CITY OF BIG BEAR LAKE

EXPENDITURE BY DEPARTMENT
CHECKS ISSUED 06/01/2026 - 06/30/2026
94078 ROBERTSONS READY MIX MATERIALS/SUPPLIES 06/04/26 215.50 94083 ULINE MATERIALS/SUPPLIES 06/04/26 405.03
94085 VULCAN MATERIALS COMPANY INC ASPHALT 06/04/26 1,161.40 94086 WAXIE SANITARY SUPPLY INC JANITORIAL SUPPLIES 06/04/26 321.57 94095 BEAR VALLEY PRINTING INC OFFICE EXPENSE 06/12/26 43.90 94096 CINTAS CORPORATION AED LEASE 06/12/26 74.35
94098 CRAFCO INC MATERIALS/SUPPLIES 06/12/26 1,939.50
94106 MISSION LINEN SUPPLY INC UNIFORM LAUNDRY SERVICE 06/12/26 50.38 94108 MONARCH WEATHER AND WEATHER FORECASTING SERVICES 06/12/26 750.00 94112 RIGHT OF WAY INC SIGNAGE 06/12/26 96.07
94116 WAXIE SANITARY SUPPLY INC JANITORIAL SUPPLIES 06/12/26 691.28 94117 SBCNTY VEHICLE SVCS DEPT FLEET FUEL CHARGES 06/19/26 2,070.56 94123 BUTCHERS BLOCKS & BUILDING MATERIALS MATERIALS/SUPPLIES 06/19/26 290.62 94125 EXECUCOM AFTER-HOURS CALL SERVICE 06/19/26 367.50 94127 LUMBER CITY CORP MATERIALS/SUPPLIES 06/19/26 87.27 94130 EXTRA SPACE MANAGEMENT INC STORAGE SPACE RENTALS 06/19/26 2,116.00 94132 GRAINGER INC TRAFFIC SIGNS 06/19/26 634.21
94134 MISSION LINEN SUPPLY INC UNIFORM LAUNDRY SERVICE 06/19/26 50.18 94138 ROBERTSONS READY MIX MATERIALS/SUPPLIES 06/19/26 272.75 94139 RIGHT OF WAY INC SIGNAGE 06/19/26 726.11
94141 ULINE OFFICE EXPENSE 06/19/26 721.93
94143 VULCAN MATERIALS COMPANY INC ASPHALT 06/19/26 2,521.53 94144 WAXIE SANITARY SUPPLY INC JANITORIAL SUPPLIES 06/19/26 753.54 94150 CMAX COMMERCIAL MAINTENANCE INC ANNUAL STREET SWEEPING SERVICES 06/25/26 14,375.00 ACH AUTOZONE INVESTMENT CORP MATERIALS/SUPPLIES 06/12/26 28.20 ACH AUTOZONE INVESTMENT CORP MATERIALS/SUPPLIES 06/19/26 53.92 ACH BIG BEAR DISPOSAL INC MULCH 06/04/26 2,028.25
ACH UNITED RENTALS INC SNOW REMOVAL EXPENSE - EQUIPMENT RENTALS 06/19/26 6,034.78 PW: STREET MAINTENANCE & SNOW REMOVAL TOTAL 39,830.35
VEHICLE MAINTENANCE 4325
94066 BEAR VALLEY ELECTRIC ELECTRICITY USAGE 06/04/26 29.29 94075 MISSION LINEN SUPPLY INC UNIFORM LAUNDRY SERVICE 06/04/26 19.94 94077 BBAP, LLC VEHICLE REPAIR PARTS 06/04/26 1,695.61
94084 VOLVO CONSTRUCTION EQUIPMENT VEHICLE REPAIR PARTS 06/04/26 402.96 94106 MISSION LINEN SUPPLY INC UNIFORM LAUNDRY SERVICE 06/12/26 50.37 94109 BBAP, LLC VEHICLE REPAIR PARTS 06/12/26 1,596.23
94118 BIG BEAR LAKE DWP WATER USAGE 06/19/26 332.43
94134 MISSION LINEN SUPPLY INC UNIFORM LAUNDRY SERVICE 06/19/26 50.19 94135 BBAP, LLC VEHICLE REPAIR PARTS 06/19/26 923.52
PW: VEHICLE MAINTENANCE TOTAL 5,100.54
STREET LIGHTING 4330
94066 BEAR VALLEY ELECTRIC ELECTRICITY USAGE 06/04/26 10,269.21 PW: STREET LIGHTING TOTAL 10,269.21
CHECK # VENDOR NAME TRANSACTION DATE AMOUNT

CITY OF BIG BEAR LAKE

EXPENDITURE BY DEPARTMENT
CHECKS ISSUED 06/01/2026 - 06/30/2026
PARKING LOTS & FACILITIES 4335
94065 BUTCHERS BLOCKS & BUILDING MATERIALS MATERIALS/SUPPLIES 06/04/26 25.62 94066 BEAR VALLEY ELECTRIC ELECTRICITY USAGE 06/04/26 5,968.01 94074 LUDECKES ELECTRICAL SERVICES INC ELECTRICAL REPAIR SERVICES 06/04/26 1,302.14 94080 ROMANS CONSTRUCTION CORP MATERIALS/SUPPLIES 06/04/26 600.00 94083 ULINE RESTROOM BABY CHANGING STATION 06/04/26 519.46 94086 WAXIE SANITARY SUPPLY INC JANITORIAL SUPPLIES 06/04/26 321.57 94093 BIG BEAR PAINT CENTER MATERIALS/SUPPLIES 06/12/26 10.00 94116 WAXIE SANITARY SUPPLY INC JANITORIAL SUPPLIES 06/12/26 691.28 94118 BIG BEAR LAKE DWP WATER USAGE 06/19/26 415.43
94137 ORKIN PEST CONTROL PEST CONTROL SERVICES 06/19/26 294.83 94144 WAXIE SANITARY SUPPLY INC JANITORIAL SUPPLIES 06/19/26 753.53 PW: PARKING LOTS & FACILITIES TOTAL 10,901.87
PLANNING 4410
94061 CITY OF BIG BEAR LAKE NOTICE OF EXEMPTION RECORDING FEE 06/04/26 100.00 94088 SAN BERNARDINO COUNTY RECORDER DOCUMENT RECORDING FEE 06/12/26 20.00 94097 MELISSA CARLC PROFESSIONAL SERVICES 06/12/26 1,790.00 94146 SAN BERNARDINO COUNTY CLERK OF THE BOARD DOCUMENT FILING FEE 06/25/26 50.00 PLANNING TOTAL 1,960.00
ECONOMIC DEVELOPMENT & TOURISM MANAGEMENT 4415
94079 ROBINHOOD INN INC BUSINESS IMPROVEMENT GRANT - ROBINHOOD INN RESORT 06/04/26 15,000.00 94117 SBCNTY VEHICLE SVCS DEPT FLEET FUEL CHARGES 06/19/26 591.06 ECONOMIC DEVELOPMENT & TOURISM MANAGEMENT TOTAL 15,591.06 BUILDING & SAFETY 4430
94117 SBCNTY VEHICLE SVCS DEPT FLEET FUEL CHARGES 06/19/26 131.83 94166 WILLDAN ENGINEERING INC PROFESSIONAL SERVICES 06/25/26 23,446.25 BUILDING & SAFETY TOTAL 23,578.08
PAC ADMINSTRATION 4610
94122 BRAVO ARTS SOLUTIONS LLC TICKET PRINTING FEES 06/19/26 117.70 PAC ADMINSTRATION TOTAL 117.70
CITY PARKS & TRAILS 4625
94064 BIG BEAR PAINT CENTER PAINT SUPPLIES 06/04/26 635.33 94065 BUTCHERS BLOCKS & BUILDING MATERIALS MATERIALS/SUPPLIES 06/04/26 1,078.74 94066 BEAR VALLEY ELECTRIC ELECTRICITY USAGE 06/04/26 2,626.64 94070 EMINGERS MOUNTAIN NURSERY MATERIALS/SUPPLIES 06/04/26 991.87 94073 GRAINGER INC PET WASTE SIGNS 06/04/26 738.68
94074 LUDECKES ELECTRICAL SERVICES INC ELECTRICAL REPAIR SERVICES 06/04/26 194.00 94076 MONTOYAS WHOLESALE NURSERY INC ANNUAL FLOWERS 06/04/26 630.21 94083 ULINE RESTROOM BABY CHANGING STATION 06/04/26 982.11 94086 WAXIE SANITARY SUPPLY INC JANITORIAL SUPPLIES 06/04/26 321.57 94094 BUTCHERS BLOCKS & BUILDING MATERIALS MATERIALS/SUPPLIES 06/12/26 62.50 94100 EWING ANNUAL FLOWERS 06/12/26 896.85
CHECK # VENDOR NAME TRANSACTION DATE AMOUNT

CITY OF BIG BEAR LAKE

EXPENDITURE BY DEPARTMENT
CHECKS ISSUED 06/01/2026 - 06/30/2026
94110 NATIVESCAPES INC LANDSCAPING SERVICES 06/12/26 11,220.00 94113 SUSTAINABLE SUPPLY LLC RESTROOM REPLACEMENT DOOR 06/12/26 906.98 94116 WAXIE SANITARY SUPPLY INC JANITORIAL SUPPLIES 06/12/26 691.30 94118 BIG BEAR LAKE DWP WATER USAGE 06/19/26 1,984.13
94123 BUTCHERS BLOCKS & BUILDING MATERIALS MATERIALS/SUPPLIES 06/19/26 116.80 94127 LUMBER CITY CORP MATERIALS/SUPPLIES 06/19/26 20.73 94129 BRIAN JAMES GILLIGAN NO FIREWORKS SIGNS 06/19/26 287.92 94132 GRAINGER INC MATERIALS/SUPPLIES 06/19/26 1,643.79 94136 NEW PIG MATERIALS/SUPPLIES 06/19/26 573.87
94144 WAXIE SANITARY SUPPLY INC JANITORIAL SUPPLIES 06/19/26 753.52 ACH BIG BEAR DISPOSAL INC MULCH 06/04/26 2,028.25
CITY PARKS & TRAILS TOTAL 29,385.79
GENERAL GOVERNMENT 4800
94071 GOFORTH & MARTI OFFICE FURNITURE 06/04/26 3,196.79 94126 CINTAS CORPORATION FIRST AID SUPPLIES 06/19/26 853.69 94131 GOFORTH & MARTI OFFICE FURNITURE 06/19/26 24,779.22 GENERAL GOVERNMENT TOTAL 28,829.70
INFORMATION TECHNOLOGY 4810
94067 CAPLINKED INC ADDITIONAL WORKPLACE OVERAGE 06/04/26 115.00 94082 TRIPEPI SMITH & ASSOCIATES INC BUDGET BOOK DEVELOPMENT SERVICES 06/04/26 812.50 94097 MELISSA CARLC PROFESSIONAL SERVICES 06/12/26 1,115.00 94101 FISHER INTEGRATED, INC. VIDEO STREAMING 06/12/26 1,200.00 ACH FIRST-CITIZENS BANK & TRUST CO COPIER LEASE 06/19/26 1,958.62 ACH FIRST-CITIZENS BANK & TRUST CO COPIER LEASE MAINTENANCE 06/25/26 205.94 ACH RING CENTRAL COMMUNICATION SERVICES 06/19/26 2,878.17 TECHNOLOGY SERVICES TOTAL 8,285.23
CIVIC CENTER 4820
94064 BIG BEAR PAINT CENTER MATERIALS/SUPPLIES 06/04/26 68.37 94065 BUTCHERS BLOCKS & BUILDING MATERIALS MATERIALS/SUPPLIES 06/04/26 6.45 94074 LUDECKES ELECTRICAL SERVICES INC ELECTRICAL REPAIR SERVICES 06/04/26 933.00 94075 MISSION LINEN SUPPLY INC UNIFORM LAUNDRY SERVICE 06/04/26 27.90 94076 MONTOYAS WHOLESALE NURSERY INC ANNUAL FLOWERS 06/04/26 210.07 94083 ULINE MATERIALS/SUPPLIES 06/04/26 36.32
94086 WAXIE SANITARY SUPPLY INC JANITORIAL SUPPLIES 06/04/26 321.56 94093 BIG BEAR PAINT CENTER MATERIALS/SUPPLIES 06/12/26 199.12 94094 BUTCHERS BLOCKS & BUILDING MATERIALS MATERIALS/SUPPLIES 06/12/26 208.42 94099 LUMBER CITY CORP MATERIALS/SUPPLIES 06/12/26 119.10 94102 GEIGER SUPPLY INC WATER WHEEL PUMP 06/12/26 513.88 94106 MISSION LINEN SUPPLY INC UNIFORM LAUNDRY SERVICE 06/12/26 50.37 94107 MICHAEL MARCOTTE ELECTRICAL MAINTENANCE 06/12/26 155.00 94111 ORKIN PEST CONTROL PEST CONTROL SERVICES 06/12/26 266.96 94116 WAXIE SANITARY SUPPLY INC JANITORIAL SUPPLIES 06/12/26 691.30 94117 SBCNTY VEHICLE SVCS DEPT FLEET FUEL CHARGES 06/19/26 1,314.30 94118 BIG BEAR LAKE DWP WATER USAGE 06/19/26 402.68
CHECK # VENDOR NAME TRANSACTION DATE AMOUNT

CITY OF BIG BEAR LAKE

EXPENDITURE BY DEPARTMENT
CHECKS ISSUED 06/01/2026 - 06/30/2026
94123 BUTCHERS BLOCKS & BUILDING MATERIALS 06/19/26 67.69 94124 BEAR VALLEY LOCK AND KEY, INC 06/19/26 200.00
94126 CINTAS CORPORATION 06/19/26 446.09
94127 LUMBER CITY CORP 06/19/26 52.35
94134 MISSION LINEN SUPPLY INC 06/19/26 50.19
94140 SUNDOWN WINDOW TINT INC 06/19/26 6,537.24
94144 WAXIE SANITARY SUPPLY INC 06/19/26 753.53
ACH BIG BEAR DISPOSAL INC 06/04/26 2,208.25
CIVIC CENTER TOTAL 15,840.14
PAC OPERATIONS & MAINTENANCE 4821
94065 BUTCHERS BLOCKS & BUILDING MATERIALS 06/04/26 44.86 94069 LUMBER CITY CORP 06/04/26 16.47
94073 GRAINGER INC 06/04/26 265.19
94123 BUTCHERS BLOCKS & BUILDING MATERIALS 06/19/26 18.18 ACH GARY PAYNE 06/19/26 330.00
PAC OPERATIONS & MAINTENANCE TOTAL 674.70
SANITATION 250
94066 BEAR VALLEY ELECTRIC 06/04/26 10,391.02
94068 CINTAS CORPORATION 06/04/26 128.45
94072 GOLDEN BELL PRODUCTS INC 06/04/26 3,833.54
94090 SOUTH COAST AQMD 06/12/26 1,473.14
94096 CINTAS CORPORATION 06/12/26 74.35
94104 LANCE SOLL & LUNGHARD 06/12/26 2,274.30
94115 UNDERGROUND SERVICE ALERT INC 06/12/26 1,063.62
94117 SBCNTY VEHICLE SVCS DEPT FLEET 06/19/26 1,452.26
94118 BIG BEAR LAKE DWP 06/19/26 54.84
94125 EXECUCOM 06/19/26 367.50
94127 LUMBER CITY CORP 06/19/26 41.68
ACH FLEETCREW INC 06/25/26 1,789.00
SANITATION TOTAL 22,943.70
PROPERTY LEASE GENERAL OPERATIONS 255
94082 TRIPEPI SMITH & ASSOCIATES INC 06/04/26 37.50
94089 SAN BERNARDINO COUNTY WEIGHTS & MEASURES 06/12/26 1,637.00 94118 BIG BEAR LAKE DWP 06/19/26 52.73
94159 LUDECKES ELECTRICAL SERVICES INC 06/25/26 160.43
PROPERTY LEASE GENERAL OPERATIONS TOTAL 1,887.66
MOUNTAIN TRANSIT 282
ACH MOUNTAIN AREA REGIONAL TRANSIT AUTHORITY 06/04/26 41,666.63 MOUNTAIN TRANSIT TOTAL 41,666.63
VILLAGE STREETSCAPE MAINTENANCE 291
94066 BEAR VALLEY ELECTRIC 06/04/26 1,198.91
94076 MONTOYAS WHOLESALE NURSERY INC

MATERIALS/SUPPLIES

LOCKSMITH SERVICES

AED LEASE

MATERIALS/SUPPLIES

UNIFORM LAUNDRY SERVICE

WINDOW BLINDS

JANITORIAL SUPPLIES
MULCH

MATERIALS/SUPPLIES

MATERIALS/SUPPLIES

MATERIALS/SUPPLIES

MATERIALS/SUPPLIES

THEATRE MAINTENANCE & SUPPORT

ELECTRICITY USAGE

FIRST AID SUPPLIES

MATERIALS/SUPPLIES

ANNUAL PERMIT FEES

AED LEASE

PROFESSIONAL SERVICES

UNDERGROUND DIG ALERT SERVICES

FUEL CHARGES

WATER USAGE

AFTER-HOURS CALL SERVICE

MATERIALS/SUPPLIES

PROFESSIONAL SERVICES

PROFESSIONAL SERVICES

LEISURE BEAR MOBILE HOME PARK PERMIT FEE

WATER USAGE

ELECTRICAL REPAIR SERVICES

NO-FARE TROLLEY CONTRIBUTION JUNE

ELECTRICITY USAGE
ANNUAL FLOWERS 06/04/26 3,361.12
CHECK # VENDOR NAME TRANSACTION DATE AMOUNT

CITY OF BIG BEAR LAKE

EXPENDITURE BY DEPARTMENT
CHECKS ISSUED 06/01/2026 - 06/30/2026
94094 BUTCHERS BLOCKS & BUILDING MATERIALS MATERIALS/SUPPLIES 06/12/26 113.70 94099 LUMBER CITY CORP MATERIALS/SUPPLIES 06/12/26 17.41 94105 LUDECKES ELECTRICAL SERVICES INC ELECTRICAL REPAIR SERVICES 06/12/26 5,762.98 94110 NATIVESCAPES INC LIGHT POLE FLOWER BOWLS 06/12/26 17,472.00 94118 BIG BEAR LAKE DWP WATER USAGE 06/19/26 282.44
94123 BUTCHERS BLOCKS & BUILDING MATERIALS MATERIALS/SUPPLIES 06/19/26 57.60 ACH BIG BEAR DISPOSAL INC VILLAGE LITTER CONTAINERS 06/19/26 2,686.15 VILLAGE STREETSCAPE MAINTENANCE TOTAL 30,952.31
CAPITAL PROJECTS 321
94142 VANLEN CONSULTANTS INC BARTLETT PARKING LOT IMPROVEMENT PROJECT 06/19/26 7,125.00 94152 H&T CULTURAL RESOURCE MANAGEMENT INC. BARTLETT PARKING LOT IMPROVEMENT PROJECT 06/25/26 5,000.00 94157 JENNINGS ENVIRONMENTAL, LLC BARTLETT PARKING LOT IMPROVEMENT PROJECT 06/25/26 2,575.00 94161 MINTIER HARNISH, LP GENERAL PLAN AMENDMENT PROJECT 06/25/26 89,316.30 CAPITAL PROJECTS TOTAL 104,016.30
REFUSE 550
94060 SAN BERNARDINO COUNTY SOLID WASTE MGMT DIVISION SOLID WASTE COLLECTION 06/04/26 36.59 94075 MISSION LINEN SUPPLY INC UNIFORM LAUNDRY SERVICE 06/04/26 31.90 94104 LANCE SOLL & LUNGHARD PROFESSIONAL SERVICES 06/12/26 2,274.30 94106 MISSION LINEN SUPPLY INC UNIFORM LAUNDRY SERVICE 06/12/26 50.37 94133 LYNN MERRILL & ASSOCIATES INC PROFESSIONAL SERVICES 06/19/26 222.94 94134 MISSION LINEN SUPPLY INC UNIFORM LAUNDRY SERVICE 06/19/26 50.19 ACH BIG BEAR DISPOSAL INC RESIDENTIAL CURB/BIN SERVICE - JUNE 06/19/26 312,271.09 REFUSE TOTAL 314,937.38
1,387,154.64
DISTRIBUTION OF TREASURY CASH Rate Amount % of Total
Demand Account $ 1,209,901 3.60%
Imprest Cash - Payroll $ 48,940 0.15%
Imprest Cash $ 1,625 0.00%
Dental Self Insured Checking $ 175,549 0.52%
Local Agency Investment Fund (LAIF) 3.810% $ 32,136,349 95.72% Total Cash In Treasury: $ 33,572,364 100.00%
INVESTMENT ACTIVITY Days Deposits Withdrawals
LAIF Average Life (Days) of Portfolio 261
LAIF Transactions $500,000 $0
Interest Received in Fiscal Year 2025-26 $1,216,424
DISTRIBUTION OF CASH BY FUND May 2026 April 2026 Change General $ 20,313,395 $ 20,002,560 $ 310,835
Sanitation $ 4,293,910 $ 4,330,711 $ (36,801)
Capital Improvement $ 4,919,478 $ 4,907,041 $ 12,437
Refuse $ 1,968,030 $ 2,314,682 $ (346,652)
Trust $ 210,628 $ 404,843 $ (194,215)
Successor Agency $ 565,495 $ 229,561 $ 335,934
AB 3229 Supp Law Enforce $ 438,630 $ 438,630 $ -
Fire Protection District $ 862,798 $ 248,800 $ 613,998
Total Cash in Treasury: $ 33,572,364 $ 32,876,828 $ 695,536 CASH WITH FISCAL AGENT - RESERVE FUNDS Cost Basis Market Value Current Yield 1999 IA Tax Allocation Bonds $ 289,288 $ 289,288 3.52%
- The aforementioned investments conform to the City's investment policy. (Res. 2022-64) - Cash is sufficient to meet needs of the next 6 months. - Interest earned on invested cash is accrued on a quarterly basis.

Pursuant to California Government Code 53647 all local government agencies are required to report the current market value of investments under management by an outside party. The reserve funds for the aforementioned bond issues are held and managed by the City's Trustee, Union Bank.

CITY OF BIG BEAR LAKE

TREASURER'S REPORT
May, 2026

MEETING
DATE: July 8, 2026
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM:

SUBJECT:

Sean Sullivan, Assistant City Manager
Nick Haecker, Deputy Public Works Director
Melissa Burrola, Management Analyst
Authorize an Agreement for the Purchase of Fleet Management Software

BACKGROUND & DISCUSSION
The City of Big Bear Lake’s Public Works Department manages and oversees a fleet of approximately fifty (50) vehicles of various sizes and applications. The City’s fleet includes light duty vehicles, medium and heavy duty trucks, and a variety of specialized equipment including jetvac trucks, a street sweeper, loaders, and a motor grader. The City’s fleet maintenance operation is budgeted for two (2) full-time mechanics within the FY 2026-27 Annual Budget and this team performs most routine maintenance and repairs in-house. As needed, outside resources such as local repair shops, dealerships, and specialized repair vendors, are used to supplement the resources of our team to manage and maintain the fleet.

Current practice is that staff track and manage fleet vehicles manually. Staff keep records and notes related to vehicle maintenance and repair, vehicle age and condition, as well as vehicle replacement and retirement schedules. Given the evolution of the City’s motor fleet and evolving fleet management practices, staff has investigated the implementation of a fleet management software to support the efforts of the Public Works staff with fleet management. A fleet management software can replace and expand beyond the manually efforts that are currently employed related to fleet tracking and record keeping.

RTA is a fleet management software provider with over 40 years of experience in fleet management and consulting services, including extensive work with public sector fleets. The RTA Fleet360 software offers comprehensive functionality to manage assets, inspections, work orders, and preventative maintenance. The software is compatible with existing GPS service that is active on all fleet vehicles to provide real time information for tracking and scheduling preventative maintenance. Additionally, the expanded access to real time vehicle status and information will support the ongoing asset management component of the fleet. Finally, the software will provide a tracking mechanism for complying with the emissions requirements recently enacted by the California Air Resources Board (CARB).

RTA Fleet 360 is available to the City through Sourcewell, which is a purchasing collective, of which the City is a member, that provides competitively bid contracts for use by government Item 1.2
agencies. RTA Fleet currently hold Sourcewell Contract No. #102924-RTA, which provides governmental customers, including the City of Big Bear Lake, a discount of 8% from their standard rate. Pursuant to the City of Big Bear Lake’s Purchasing Policy and Procedures, Policy No. 81-00, the City has the authority to participate in Cooperative Purchasing Agreements with vendors who have participated in procurement process with other public agencies.

Staff is proposing a three-year agreement with RTA Fleet at cost of $9,190.80 annually.

Additionally, there is an implementation cost of $5,510.80 which includes the start up of the software as well as training for the staff. The total three-year cost of the software platform is $33,083.20.

FISCAL IMPACT
Funding for this agreement is included within the adopted Fiscal Year 2026-27 Annual Budget.

Funding for the subsequent years of this service will be included in the proposed annual budgets for Fiscal Years 2027-28 and 2028-29 respectively.

Fiscal Year Description Fund Account No. Amount
2026-27 Other Services and Charges –
Professional Services
General
Fund
110-4320-2240 $14,701.60
2027-28 Other Services and Charges –
Professional Services
General
Fund
110-4320-2240 $ 9,190.80
2028-29 Other Services and Charges –
Professional Services
General
Fund
110-4320-2240 $ 9,190.80
Total $33,083.20

ENVIRONMENTAL CONSIDERATION
The action taken by this item does not constitute a project pursuant to the California Environmental Quality Act (CEQA) and, therefore, no environmental review is required.

CONSIDERATION OF STRATEGIC PRIORITIES
This project aligns with the City Council’s Strategic Priority No. 1 to “support and invest in sustainable infrastructure projects and programs consistent with the needs of our community.”

RECOMMENDED ACTION
It is recommended that the City Council authorize an Agreement with RTA Fleet for the purchase of Fleet Management Software in the amount of $33,083.20 for a three-year term through June 30, 2029.

ATTACHMENT

1. RTA Fleet Management Quote – Year 1-3
City Of Big Bear Lake
City Of Big Bear Lake
Melissa Burrola
[email protected]
909.866.5831
Reference: 20260519-153736029
Quote created: May 19, 2026
Quote expires: July 18, 2026
RTA
17437 N 71st Dr.

Suite 110
Glendale, AZ 85308
United States
Prepared by: Felicity Short
[email protected]
RTA: The Fleet Success Company is pleased to submit this quote for your review
Since 1979, RTA has been the leading and most trusted partner for public and private fleets across North America. Our Fleet Management Information System (FMIS) and consulting services, proudly serve government, transit, transportation, waste disposal, and school bus fleets with unmatched experience and expertise.

RTA Fleet360 Fleet Management Information System
Item 1.2
Attachment 1
Using RTA Fleet360 to manage all asset types, inspections, work orders, preventive maintenance, parts, fuel, and motor pool will empower you to increase asset availability, keep costs under control, boost operational efficiency, and improve organization-wide communications.

Fleet Management Education
Get best practices and strategic insights on running an effective department and improving your fleet leadership.

Once you've reviewed the proposal, please reach out to me with any questions or feel free to sign if you're ready! We sincerely appreciate the opportunity to partner with City Of Big Bear Lake on your path to fleet success.

Helping Fleets Succeed,
Thank you kindly,
Felicity Short
Account Executive
Phone: (623) 581-2447, ext. 7165 | Web: rtafleet.com
Podcast | Playbook | LinkedIn | Book a Meeting
To schedule a follow-up meeting to discuss this quote or anything else, please see my calendar link:
https://meetings.hubspot.com/felicity21
Proposed Fleet Management Solution

QUANTITY
UNIT
COST

PRODUCTS & SERVICES TOTAL
100 RTA Fleet360 Advanced Package - Per Asset
RTA Fleet360 Includes:

Vehicle Management with Parent/Child
Organization | Work Order (WO) Management in‐
cluding Estimate WOs | Preventive Maintenance
(PM) Scheduling | Purchase Orders (PO) and
Vendor Management | Parts Management with
Inventory, Part Kits, Barcoding, Chargeout, and
Warranty/Stock Alerts | Tool Management | Fuel
Management | Fleet Success Scorecard |
Embedded Dashboards and Analytics including
50+ Standard Reports and Scheduled Reporting |
Multi-Location Shop Management | Multi-Factor
Authentication
Advanced Edition benefits include:

Inspections (Mehanic, Tire, Brake) | PM and Vehicle
Status Notifications | Customizable WO Status
Tracking and Estimate Approvals | Quick Repair |
Service Request Portal | Campaign Management
including Automated Recalls | Shop Management
including Paperless Shop and Standard Repair
Times (SRTs) | Automatic PO Creation and Approval
Processes | Part Request | Custom Reporting | 50
API Requests per Minute | Unlimited OOTB
Telematics Integrations, 4 OOTB Fuel/EV
Integrations, DVIR Integrations, and Webhooks |
Employee Management for Unlimited Users and 5
Custom User Groups | 5 Custom Workflows to
Automate Fleet Operations | 100 Custom Fields |
Unlimited Virtual Training Classes
Always includes access to:

RTA Mobile App | AI FleetBot with In-App Tours,
Tutorials, and Knowledge Base Articles | Phone and
Email Support | Regular Updates & Enhancements
| Webinar Access
$9,190.80 / year
after 8%
discount
for 3 years

QUANTITY
UNIT
COST

PRODUCTS & SERVICES TOTAL
1 Fleet Kickstart
Includes:

Account setup
Data import support and delivery*
Up to 6 Hours of Virtual Implementation**
* Does not include import of work order history.
** $300 an hour for additional dedicated imple‐
mentation, dedicated virtual training, or profes‐
sional services.
$5,510.80
after 8%
discount

SUMMARY
Annual subtotal $9,190.80
after $799.20 discount
One-time subtotal $5,510.80
after $479.20 discount
Total $14,701.60
Comments
Sourcewell ID #102924-RTA
Sourcewell discount applied.

Term, Renewal, and Cancellation
The Agreement shall commence on the Effective Date and continue for an initial term of three (3) years (the “Initial Term”). RTA may, in its discretion, increase pricing annually during the Initial Term by an amount not to exceed five percent (5%) over the prior year’s fees.

By proceeding with the acceptance & signing, the signer agrees to the proposed fleet management solution listed above, RTA Agreement Terms of Service on behalf of City Of Big Bear Lake as well as the proposed Statement of Work.

Please read these terms carefully prior to e-signing this service agreement.

Signature
Sig
natureDate
Printedname

MEETING
DATE: July 08, 2026
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Kelly Tinker, Director of Community & Economic Development Jessika Leverich, Economic Development Analyst
SUBJECT: Approve a Professional Services Agreement with Granicus for Vacation Rental Program Analytics

BACKGROUND & DISCUSSION
The City of Big Bear Lake’s Vacation Rental Ordinance provides the City with the authority to administer, monitor, and enforce compliance with all applicable requirements related to short-term rental operations, including permitting, registration, transient occupancy tax (TOT) reporting, and enforcement of unpermitted activity. This includes the ability to utilize administrative tools, data sources, and third-party platforms to identify and verify short-term rental activity within the City of Big Bear Lake.

The use of third-party short-term rental monitoring services improves the City’s ability to conduct compliance monitoring and enforcement, support ongoing efforts to ensure accurate registration, tax compliance, and regulatory adherence, in addition to mitigating any quality of life impacts to residents.

For short-term rental address identification and monitoring services, the City currently utilizes the platform Rentalscape, from Deckard Technologies. This system is used to support the City’s efforts in identifying and tracking short-term rental activity, improving compliance with local regulations, and assisting with TOT monitoring. The current contract with Deckard Technologies is in the amount of $80,000 annually.

As the short-term rental market continues to evolve and expand, staff has evaluated alternative software and service providers to ensure the City is utilizing the most cost effective and costefficient tools available for short-term rental identification, monitoring, and compliance support.

To that end, staff requested and received proposals and pricing information from several vendors, including Granicus, Neumo, and HdL Companies, in addition to the City’s current provider, Deckard Technologies.

Each platform offers varying methodologies for identifying short-term rental listings, matching addresses, and supporting compliance. Staff reviewed each proposal based on data reporting, accuracy, ease of use, reporting functionality, implementation support, and overall cost effectiveness.

Item 1.3
Deckard Technologies proposed a continuation of current services rendered through their Rentalscape platform for address identification and monitoring. This platform aggregates shortterm rental listing data from multiple sources and provides matching and reporting tools used for short-term rental identification and monitoring. This tool is primarily utilized to search if there are any historical or current listings on a property, as well as verifying the contents of the listing are compliant with our municipal code. Deckard Technologies estimated a total annual cost of approximately $80,000.

Granicus proposed a short-term rental monitoring platform that provides short-term rental listing identification, address matching, and compliance reporting tools. Thissystem aggregates data from over seventy online listing sources to identify potential short-term rental properties and compiles that information into reporting dashboards. Granicus has two hundred analysts that provide three verified reasons for address matching or non-compliance rationale on every advertisement identified. This allows for a more robust and accurate inventory of short-term rental listings.

The proposed platform includes tools for data visualization, case tracking support, and reporting functions intended to assist with internal enforcement workflows. The system is structured as a software solution that supports City staff in flagging underreporting on taxes, exceeding occupancy regulations, and other fraudulent rental activities through an online platform and reporting interface. Granicus estimated a total annual cost of approximately $49,000.

Neumo proposed a short-term rental monitoring platform that utilizes automated web scraping, data aggregation, and matching algorithms to identify active short-term rental listings. The system collects listing data from multiple short-term rental platforms and attempts to match listings to physical addresses within the jurisdiction.

The proposal includes dashboard-based reporting tools intended to support staff review and monitoring of short-term rental activity. The system is structured as a data-driven software platform focused on near-real time listing identification and ongoing short-term rental activity tracking. Neumo estimated a total annual cost of approximately $73,304.

HdL Companies proposed a fully managed short-term rental compliance, auditing, and enforcement service. Under this model, HdL provides end-to-end short-term rental program administration, including short-term rental identification, registration review, compliance monitoring, audit functions, enforcement support, and TOT review.

Unlike software-only platforms, the HdL proposal is structured as a hands-off service model in which HdL staff perform ongoing short-term rental program administration and enforcement functions on behalf of the City. This includes identifying non-compliant properties, managing audit workflows, and supporting enforcement actions related to short-term rental violations and TOT compliance. The City’s role under this model is primarily oversight, with HdL performing operational execution of the short-term rental program. HdL Companies estimated a total annual cost of $262,500.

Following review of all proposals, staff has identified that Granicus’s proposal provides the strongest combination of technology-driven compliance tools, service enhancements, and overall cost effectiveness. The Granicus proposal provides a solution-based platform that supports shortterm rental listing identification, address matching, and reporting within a system designed for municipal use. The platform consolidates data from multiple sources into a centralized interface, allowing City staff to manage short-term rental monitoring and compliance workflows internally.

This structure maintains direct City control over enforcement priorities, case review, and regulatory decision-making.

In addition, the Granicus platform offers integration capabilities with other local government systems and provides reporting tools that support both operational enforcement activities and broader program analysis. The proposed structure allows the City to retain full administrative oversight, while improving efficiency in data organization and short-term rental identification processes.

Based on the scope of services offered, demonstrated experience, enhanced compliance capabilities, and lower overall cost, staff recommends entering into a Professional Services Agreement with Granicus for the Fiscal Year 2026/27 short-term rental identification and monitoring services in an amount not to exceed $49,000.

FISCAL IMPACT
The funding for short-term rental identification and monitoring services is included in the approved Fiscal Year 2026/27 Annual Budget.

Additionally, the proposal from Granicus for short-term rental identification and monitoring services represents a savings of approximately $31,000 compared to the City’s current provider.

ENVIRONMENTAL CONSIDERATIONS
Under Section 15378 of the California Environmental Quality Act (CEQA) Guidelines, this is not a project, and therefore, no environmental review is required.

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the following City Council strategic priorities:

1. Ensure Fiscal responsibility.

2. Preserve and protect the quality of life for the residents and businesses, while maintaining a balance with the environment to foster a sustainable economic base.

RECOMMENDED ACTION
It is recommended that City Council approve a Professional Services Agreement with Granicus for Fiscal Year 2026/27 short-term rental identification and monitoring services, in an amount not to exceed $49,000; and authorize the City Manager to execute the agreement and any related documents.

ATTACHMENTS

1. Vacation Rental Program Analytics Services Proposal by Granicus THIS IS NOT AN INVOICE Order Form
Prepared for
Big Bear Lake, CA
Order #: Q-528644
Prepared: 16 Mar 2026

Granicus Proposal for Big Bear Lake, CA

ORDER DETAILS
Prepared By: Kyle Salonga
Phone: (415) 599-3191
Email: [email protected]
Order #: Q-528644
Prepared On: 16 Mar 2026
Expires On:

Currency: USD
Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of performance.)
Period of Performance: The term of the Agreement will commence on the date this document is signed and will continue for 12 months.

ORDER TERMS
Item 1.3
Attachment 1
Order Form
Big Bear Lake, CA
Order #: Q-528644
Prepared: 16 Mar 2026

PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this Proposal.

One-Time Fees
Solution Billing
Frequency Quantity/Unit One-Time Fee
Address Identification - Setup and
Configuration Up Front 1 Each $0.00
Address Identification - Online Training Up Front 1 Each $0.00 SUBTOTAL: $0.00
New Subscription Fees
Solution Billing
Frequency Quantity/Unit Annual Fee
Address Identification and Monitoring
Annual 1 Each $49,000.00
SUBTOTAL: $49,000.00
Order Form
Big Bear Lake, CA
Order #: Q-528644
Prepared: 16 Mar 2026

PRODUCT DESCRIPTIONS
Solution Description
Address Identification and
Monitoring
Our state-of-the-art software provides ongoing monitoring of short-term rental platforms including major platforms such as Airbnb, VRBO, Booking.com, and FlipKey. We continually review and update our software to align with the evolving state of the platforms to provide a comprehensive dataset. Our machine learning will deduplicate all known Listings into unique Rental Units, where our identification team will provide owner contact information for further enforcement. This product includes: - Ongoing monitoring of all listings in your jurisdiction - Updating listing activity and details on a regular basis - Screenshot activity of every active listing - Deduplication of listings into unique Rental Units - Activity dashboard and map to monitor trends and breakdown of compliance.

Address Identification - Setup
and Configuration
Setup and configuration of the platform to facilitate the systematic identification of the addresses and owner's contact information for shortterm rentals located in a specific local government's jurisdiction.

Note: The implementation timeline for Client is dependent on Granicus' receipt of all data from Client required to complete the services, including assessor data and registration files, in the format agreed upon by the parties prior to project kick-off. Any fees associated with the collection or receipt of required data will be borne by Client.

Address Identification - Online
Training
Virtual training session with a Granicus professional services trainer.

Order Form
Big Bear Lake, CA
Order #: Q-528644
Prepared: 16 Mar 2026

TERMS & CONDITIONS
• This quote, and all products and services delivered hereunder are governed by the terms located at https://granicus.com/legal/licensing, including any product-specific terms included therein (the “License Agreement”). If your organization and Granicus has entered into a separate agreement or is utilizing a contract vehicle for this transaction, the terms of the License Agreement are incorporated into such separate agreement or contract vehicle by reference, with any directly conflicting terms and conditions being resolved in favor of the separate agreement or contract vehicle to the extent applicable. • If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of quote Q-528644 dated 16 Mar 2026 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order. • This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice.

It is the responsibility of Big Bear Lake, CA to provide applicable exemption certificate(s). • Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate the subscription.

Order Form
Big Bear Lake, CA
Order #: Q-528644
Prepared: 16 Mar 2026

BILLING INFORMATION
Billing Contact: Purchase Order
Required?
[ ] - No
[ ] - Yes
Billing Address: PO Number:

If PO required
Billing Email: Billing Phone:

If submitting a Purchase Order, please include the following language:

The pricing, terms, and conditions of quote Q-528644 dated 16 Mar 2026 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order.

AGREEMENT AND ACCEPTANCE
By signing this document, the undersigned certifies they have authority to enter the agreement. The undersigned also understands the services and terms.

Big Bear Lake, CA
Signature:
\s1\
Name:
\n1\
Title:
\t1\
Date:
\d1\

MEETING
DATE: July 8, 2026
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM:

SUBJECT:

Sean Sullivan, Assistant City Manager
Katya Meyer, Project Manager
Authorize the Submittal of a Claim for Transportation Development Account Article 3 Funds

BACKGROUND & DISCUSSION
The San Bernardino County Transportation Authority (SBCTA) administers funding for a variety of transportation programs and initiatives throughout San Bernardino County. The Transportation Development Act (TDA) of 1971 provides funding, administered by SBCTA, to be allocated for transit and non-transit related purposes in support of regional transportation plans. These funds are generated by the Local Transportation Fund (LTF) from a ¼ cent sales tax collected statewide and are distributed to each county on a per capita basis. Transportation Development Act (TDA) Article 3 is a program authorized to improve bicycle and pedestrian facilities.

On June 5, 2025 the SBCTA released the Call for Transportation Development Act (TDA) Article 3 Projects. City staff applied for 2025 TDA Article 3 funding for preliminary engineering design of the Rathbun Creek Trail Big Bear Boulevard Crossing Project. This high priority project will provide a designated crossing of Big Bear Blvd. to connect the existing Rathbun Creek Trail section near Catalina Road and Big Bear Blvd. to a planned trail segment near Fox Farm Road and Big Bear Blvd. adjacent to Rathbun Creek. The primary goal of the project is to enhance multimodal transportation as well provide connectivity of Rathbun Creek Trail from the lake near Sandalwood Drive to proposed upper sections of the trail near Sand Canyon Road. On November 5, 2025 the SBCTA Board approved awarding the project for $180,000 towards preliminary engineering of the overcrossing of Big Bear Blvd. to connect the existing and planned segments of Rathbun Creek Trail.

In addition to the TDA Article 3 funding awarded to the City of Big Bear Lake, SBCTA has additionally authorized support of this initiative through the allocation of approximately $1.2 million in Regional Early Action Planning (REAP) funds. The TDA Article 3 and REAP funds total nearly $1.5 million in support for this preliminary review and design effort. It is important to note that although these funds have been allocated to the City for this effort, SBCTA is administering the consultant team and all funding disbursements on behalf of the City. SBCTA is coordinating the work of BKF Engineers who are working on feasibility studies, environmental review and clearance, and complete plans, specifications, and estimates for a bridge connection to Item 1.4
connect the Rathbun Creek Trail across Big Bear Boulevard. The work of BKF Engineers is scheduled for completion in December 2026.

The City must comply with all TDA provisions and guidelines in order to receive award funds.

These guidelines include adopting an authorizing resolution to designate the individual authorized to certify project completion, and authorize the filing of the claim forms needed for reimbursement.

The attached resolution authorizes the City Manager to act as the authorized agent to certify project completion, and authorizes the filing of the claim form and submission of reimbursement requests throughout the duration of the project. The funding award is valid through June 30, 2029.

FISCAL IMPACT
There is no direct fiscal impact to the City created by this action. The San Bernardino County Transportation Authority (SBCTA) is supporting the Rathbun Creek Trail Big Bear Boulevard Crossing design through the allocation of TDA Article 3 and Regional Early Action Planning (REAP) funds in the amount of approximately $1.5 million. SBCTA is administering all funding and disbursements on behalf of the City.

ENVIRONMENTAL CONSIDERATIONS
This action is not subject to review pursuant to the California Environmental Quality Act (CEQA).

CONSIDERATION OF STRATEGIC PRIORITIES
This recommended action aligns with Strategic Priority No. 1 to “support and invest in sustainable infrastructure projects and programs consistent with the needs of our community” as well as Strategic Priority No. 2 “ensure fiscal responsibility”.

RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Authorizing Submittal of a Claim to the San Bernardino County Transportation Authority for Transportation Development Act Article 3 Funds for the Big Bear Rathbun Creek Trail Big Bear Boulevard Crossing (Design) Project.

ATTACHMENTS

1. Resolution No. 2026-XX
RESOLUTION NO. 2026-XX

RESOLUTION AUTHORIZING SUBMITTAL OF A CLAIM TO THE SAN

BERNARDINO COUNTY TRANSPORTATION AUTHORITY FOR
TRANSPORTATION DEVELOPMENT ACT ARTICLE 3 FUNDS FOR THE BIG BEAR

RATHBUN CREEK TRAIL BIG BEAR BOULEVARD CROSSING (DESIGN) PROJECT WHEREAS, the Mills-Alquist-Deddeh Act (SB 325) was enacted by the California Legislature to improve existing public transportation services and encourage regional transportation coordination. Known as the Transportation Development Act (TDA) of 1971, this law provides funding to be allocated to transit and non-transit related purposes that comply with regional transportation plans; and
WHEREAS, TDA provides two funding sources, the Local Transportation Fund (LTF) and State Transit Assistance fund (STA); and
WHEREAS, LTF is derived from a ¼ cent of the general sales tax collected statewide and apportioned by population to areas within the county; and WHEREAS, STA is derived from the statewide sales tax on diesel fuel, plus an additional vehicle registration fee authorized under Senate Bill 1, referred to as the State of Good Repair, and both are apportioned by the State Controller’s Office 50% by population and 50% by transit operator revenues; and
WHEREAS, the San Bernardino County Transportation Authority (SBCTA) authorizes funding for a wide variety of transportation programs in San Bernardino County, including planning and program activities, pedestrian and bicycle facilities, community transit services, public transportation, and bus and rail projects to local transportation agencies through annual apportionment and allocation processes, and approves payments periodically throughout the year; and
WHEREAS, SBCTA awarded the City of Big Bear Lake TDA Article 3 grant funds in the amount of $180,000 for development of the Big Bear Rathbun Creek Trail Big Bear Boulevard Crossing (Design) Project within the City of Big Bear Lake jurisdiction through a competitive “Call for Projects”; and
WHEREAS, TDA Article 3 grant funds are provided on a reimbursement basis; and WHEREAS, SBCTA requires the City of Big Bear Lake to submit a claim and request for reimbursement; and
WHEREAS, submittal of the claim for TDA Article 3 funds must be first authorized by the City Council; and
Item 1.4
Attachment 1
WHEREAS, the Big Bear Rathbun Creek Trail Big Bear Boulevard Crossing (Design) Project award is $180,000, and is eligible for progress reimbursement, or under, and eligible for reimbursement at project completion; and
WHEREAS, SBCTA requires the designation of individuals authorized to certify Project completion; and
WHEREAS, the City Manager, or their designee, is authorized to certify project completion.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Big Bear Lake authorizes submittal of a claim and request for reimbursement(s) for TDA Article 3 funds for the Big Bear Rathbun Creek Trail Big Bear Boulevard Crossing (Design) Project in the amount of $180,000 and that the City Manager is authorized to certify project completion.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Big Bear Lake, State of California this 8th day of July, 2026.
_
Randall Putz, Mayor
ATTEST:
_
Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2026-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 8th day of July, 2026 and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk

MEETING
DATE: July 8, 2026
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Katya Meyer, Project Manager
SUBJECT: Approve Fiscal Year 2026-27 Measure I Five-Year Capital Improvement Plan

BACKGROUND & DISCUSSION
Measure I is a one-half of one percent sales tax adopted by San Bernardino County voters in 1989 to generate funding in support of roadway improvement and transportation projects throughout San Bernardino County. In 2004, voters again considered the measure and it was voted to be extended through 2040. Measure I funds support three (3) specific project focus areas:

Regional/Arterial Streets Program, Local Streets Program, and an Elderly/Disabled Transit Program. Local agencies throughout the County, including the City of Big bear Lake, receive an annual local return allocation of Measure I funds to support local street projects. The City’s anticipated local return for Fiscal Year 2026-27 is approximately $638,000.

The distribution of Measure I funds is administered by the San Bernardino County Transportation Agency (SBCTA). A requirement of the receipt of these funds is that annually, by September 1, each agency shall submit to SBCTA a Five-Year Capital Improvement Plan that outlines all projects funded, partially or entirely, with Measure I funds. Additionally, the City shall submit an expenditure strategy document outlining the goals and objectives of the funding uses.

The City designates its annual local return allocation of Measure I funds to road maintenance activities. The adopted Capital Improvement Program (CIP) Budget for Fiscal Year 2026-27 includes approximately $2,800,000 dedicated to road maintenance and rehabilitation projects with approximately $445,000 of it coming from Measure I. The activities within these projects include street paving and rehabilitation, crack sealing, line striping, and pothole repair. The Measure I funds are specifically programmed for the City’s annual street rehabilitation program which includes full depth reconstruction of existing asphalt, re-compaction of the miscellaneous base, and construction of a new 4” asphalt section on several residential streets throughout the City. The proposed Five-Year Capital Improvement Plan and Expenditure Strategy continues to show all available Measure I resources supporting the ongoing Annual Street Rehabilitation Projects, as well as funding being allocated towards miscellaneous road maintenance activities which includes street sign repair or installation, striping, and pothole patching.

FISCAL IMPACT
There is no direct fiscal impact associated with this action. The submittal of this resolution and the Item 1.5
adopted planning documents is a requirement of the City continuing to receive annual allocations of Measure I proceeds. The City’s anticipated local return allocation for Fiscal Year 2026-27 is approximately $638,000.

ENVIRONMENTAL CONSIDERATIONS
Under Section 15378 of the California Environmental Quality Act (CEQA) Guidelines, this is not a project, and, therefore, no environmental review is required.

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priority No. 1, “support and invest in sustainable infrastructure projects and programs consistent with the needs of our community”.

RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Adopting the Measure I Five-Year Capital Improvement Plan and Expenditure Strategy for Fiscal Year 2026-27 through Fiscal Year 2030-31.

ATTACHMENT

1. Resolution No. 2026-XX (Including Exhibit A and Exhibit B) RESOLUTION NO. 2026-XX

RESOLUTION ADOPTING THE MEASURE I FIVE-YEAR CAPITAL

IMPROVEMENT PLAN AND EXPENDITURE STRATEGY FOR
FISCAL YEAR 2026-27 THROUGH FISCAL YEAR 2030-31
WHEREAS, San Bernardino County voters approved the passage of Measure I in 1989, authorizing the San Bernardino County Transportation Authority to impose a one-half of one percent retail transactions and use tax applicable in the incorporated and unincorporated territory of the County of San Bernardino to fund road improvement projects; and, WHEREAS, in November 2004, voters subsequently voted to extend the term of the Measure through 2040; and,
WHEREAS, the San Bernardino County Transportation Authority (SBCTA) is responsible for administering the funds and distributing them to the local agencies for usage in one of the three (3) established categories: Regional/Arterial Streets, Local Streets, and Elderly/Disabled Transit; and,
WHEREAS, cities and agencies throughout San Bernardino County are eligible for an annual local return of these funds to support eligible activities within their jurisdictions and the City of Big Bear Lake anticipates receiving approximately $638,000 in Fiscal Year 2026-27; and, WHEREAS, a requirement of the distribution of the local return funds to the eligible local agencies is that they submit, annually, a Five-Year Capital Improvement Plan and Expenditure Strategy which outline the proposed projects and intended expenditures of Measure I funds; and, WHEREAS, the City proposes to expend the annual Measure I allocation for the Annual Street Rehabilitation Project in Fiscal Year 2026-27 and in the future fiscal years of the plan, which are budgeted in the Five-Year Capital Improvement Program; and, WHEREAS, the streets projects allocated for Measure I funding undertakes street overlays or reconstruction activities, based upon the street’s needs, with the goal of rehabilitating several miles of streets annually.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Big Bear Lake that:

1. The Measure I Five-Year Capital Improvement Plan (Exhibit A) and Expenditure Strategy (Exhibit B) for Fiscal Year 2026-27 through Fiscal Year 2030-31, attached to this resolution, are hereby adopted.

2. Staff is directed to submit the adopted plan and strategy to the SBCTA accordingly.

Item 1.5
Attachment1
PASSED, APPROVED AND ADOPTED this 8th day of July, 2026.

Randall Putz, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2026-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 8th day of July, 2026 and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk
Resolution Number:

Resolution Approval Date:

Contact Person/Title:

Phone:

Email:
6/30/26 Carryover Balance $91,047.00
FY2026/27 Est. Revenue FY2027/28 Est. Revenue FY2028/29 Est. Revenue FY2029/30 Est. Revenue FY2030/31 Est. Revenue Total Est. Rev. $638,813 $654,001 $682,759 $712,782 $744,133 $3,432,488 Projects:

Annual Street Rehabilitation Program 0.0% 0.0% $10,907,400 $444,700 $457,800 $471,900 $486,900 $486,900 $2,348,200General Program (Various Road Maintenance Activities) 0.0% 0.0% $400,000 $80,000 $80,000 $80,000 $80,000 $80,000 $400,000

0.0% 0.0% $0 $0 $0 $0 $0 $0 $00.0% 0.0% $0 $0 $0 $0 $0 $0 $00.0% 0.0% $0 $0 $0 $0 $0 $0 $00.0% 0.0% $0 $0 $0 $0 $0 $0 $00.0% 0.0% $0 $0 $0 $0 $0 $0 $00.0% 0.0% $0 $0 $0 $0 $0 $0 $00.0% 0.0% $0 $0 $0 $0 $0 $0 $00.0% 0.0% $0 $0 $0 $0 $0 $0 $00.0% 0.0% $0 $0 $0 $0 $0 $0 $00.0% 0.0% $0 $0 $0 $0 $0 $0 $00.0% 0.0% $0 $0 $0 $0 $0 $0 $00.0% 0.0% $0 $0 $0 $0 $0 $0 $00.0% 0.0% $0 $0 $0 $0 $0 $0 $00.0% 0.0% $0 $0 $0 $0 $0 $0 $00.0% 0.0% $0 $0 $0 $0 $0 $0 $00.0% 0.0% $0 $0 $0 $0 $0 $0 $00.0% 0.0% $0 $0 $0 $0 $0 $0 $00.0% 0.0% $0 $0 $0 $0 $0 $0 $00.0% 0.0% $0 $0 $0 $0 $0 $0 $00.0% 0.0% $0 $0 $0 $0 $0 $0 $0 $524,700 $537,800 $551,900 $566,900 $566,900 $2,748,200 Total Programming is currently 78% Total Estimated Programming: $2,748,200 2026-XX Jurisdiction:7/8/2026
Sean Sullivan, Assistant City Manager
909-866-5831
Measure I Local Pass-through Program

FIVE YEAR CAPITAL IMPROVEMENT PLAN
Fiscal Years 2026/2027 thru 2030/2031 [email protected] Projects Total:

Big Bear Lake
Current
Estimate
Current
Estimate Total Current Estimate Current Estimate Current Estimate (Must not exceed 150% of Carryover Balance + Total Estimated Revenue) Is Project in
City's
Non-motorized
Transportation
Plan?
(Yes/No)
Does Project
have an ATP Component?
(Yes/No)
Is the Project on the City's
Nexus Study List?
(Public/DIF Share %)
Estimated Total
Project Cost

Item 1.5Exhibit A

MEASURE I CAPITAL IMPROVEMENT PLAN

EXPENDITURE STRATEGY
FISCAL YEAR 2026-2027 THRU 2030-2031
The City of Big Bear Lake currently has a carryover balance of approximately $91,000 in the Measure I Local Street fund and anticipates approximately $638,000 in new revenue for FY 26/27. In this next fiscal year, the City is planning to use approximately $450,000 on the FY 26/27 Annual Street Rehabilitation Project and use $80,000 for routine road maintenance activities such as striping, sign installation, and pothole patching on various City rights-of-way.

Future Measure I pass through funds will be used by the City of Big Bear Lake for a variety of roadway improvements projects with a focus on the Annual Street Rehabilitation Projects. Streets identified for re-construction are chosen based on their rating within the City’s Pavement Management Plan, based upon staff identification of concerns from the field, and in coordination with the local utilities. Staff’s goal is to pave as many miles of streets each year, as possible to address areas of concern, to extend the useful life of the streets, and to coordinate with the activities of utilities and other projects. The amount of street improvements to be done each year is driven by the available budget and the needs of each street.

All Measure I funds are being expended to maintain, improve and/or re-construct existing City roadways.

Item 1.5
Exhibit B
Regular Meeting Minutes – June 10, 2026
-
A Regular Meeting of the City Council, Fire Protection District, and Successor Agency of the City of Big Bear Lake was called to order by Mayor Putz at 3:01 p.m., Wednesday, June 10, 2026, at the Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, California.

OPEN SESSION
Flag Salute: Flag Salute led by Councilmember Melnick
Invocation: Invocation was led by Camp Director Will Logan from YMCA Camp Big Bear
Councilmembers Present: Mayor Randall Putz
Mayor Pro Tem Kendi Segovia
Councilmember Rick Herrick
Councilmember Charles Hicks, Jr.

Councilmember Perri Melnick
Others Present: City Manager Erik Sund
City Attorney HongDao Nguyen
Assistant City Manager/City Clerk Erica Stephenson
Administrative Services Manager Rachel Bowman

CLOSED SESSION PUBLIC COMMUNICATIONS
Dan Gulbranson, Big Bear Lake resident, expressed his frustration with the city leadership.

At the hour of 3:06 p.m., Mayor Putz called for a recess to Closed Session.

At the hour of 5:02 p.m., Mayor Putz resumed Open Session.

RESULTS OF CLOSED SESSION
City Attorney HongDao Nguyen announced that the City Council discussed the following items in Closed Session, and that no reportable actions were taken by the City Council.

1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Govt. Code Section 54957 Title of Position: City Manager

2. CONFERENCE WITH LABOR NEGOTIATIORS pursuant to Government Code Section 54957.6 Agency designated representatives: Mayor Randall Putz and City Attorney HongDao Nguyen Unrepresented employee: City Manager Erik Sund

PRESENTATIONS
• Presentation recognizing San Bernardino County Sheriff’s Captain Kelly Craig, for his six years of dedicated service protecting this community.

Item 1.6

Meeting Minutes
June 10, 2026
• Introduction of San Bernardino County Sheriff’s Captain Mauricio Hurtado the new Captain being assigned to the local Big Bear Station.
• Presentation from a San Bernardino County Sheriff Representative providing an overview on E-Bike Regulations.
• New Employee Introductions:
o Megan Blackwell, Neighborhood Preservation Officer I
o Jennifer Humeston, Neighborhood Preservation Officer I

OPEN SESSION PUBLIC COMMUNICATIONS
Sonia Ibarra, Big Bear Lake resident, announced her intention to run for a District 2 City Council seat.

Barbara Whittington, Victorville resident, introduced herself as the labor representative for Teamsters Local 1932.

Lynne LaFrenais, Big Bear Lake resident, spoke on her support for live music in the community, sharing she believes it is good for economic development.

Duke Michaels, Fawnskin resident, expressed his frustration with the sound ordinance and what he perceives is a lack of movement on a resolution of the issue.

Peggy Baldwin, Fawnskin resident, thanked City Council for recent action on the sound ordinance, but urged the City Council to pause enforcement of the ordinance until it can be amended.

David Clasen, Big Bear Lake resident, when called upon said he would like to reserve his time for a later time.

John Bachofer, Big Bear Lake resident, thanked the City Council for the efforts being made related to the sound ordinance; and expressed concerns about the City’s recent property purchase.

Tom Sitton, Big Bear Lake resident, spoke against Big Bear Lake becoming a sanctuary city.

Dan Gulbranson, Big Bear Lake resident, spoke against Big Bear Lake becoming a sanctuary city.

Michael Beveridge, Big Bear Lake resident, announced his intention to run for a District 3 City Council seat.

1. CONSENT CALENDAR

CITY COUNCIL
A motion was made by Councilmember Herrick, seconded by Councilmember Melnick, to approve the Consent Calendar as follows:

1.1 APPROVE DEMANDS – CHECK ISSUE DATE 5/01/26 THROUGH 5/31/26 IN THE AMOUNT OF $1,511,235.79 AND THE APRIL 2026 TREASURER’S REPORT (CC) Approved

1.2 ADOPT AN ORDINANCE APPROVING DEVELOPMENT CODE AMENDMENT 2025-0005, UPDATING PORTIONS OF THE CITY’S SIGN ORDINANCE RELATING TO TEMPORARY

NONCOMMERCIAL SIGNS (CC)

Meeting Minutes
June 10, 2026
Approved and adopted the following ordinance entitled:

ORDINANCE NO. 2026-529

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BIG BEAR LAKE, CALIFORNIA, AMENDING PORTIONS OF CHAPTER 17.12 (SIGNS) OF TITLE 17 (LAND USE) OF THE BIG BEAR LAKE MUNICIPAL CODE

REGARDING TEMPORARY NONCOMMERCIAL SIGNS BY, AMONG

OTHER THINGS, REVISING AND CLARIFYING DEFINITIONS,

DEVELOPMENT STANDARDS, AND ENFORCEMENT PROCESSES,

MAKING OTHER CHANGES TO ENSURE CONSISTENCY WITHIN THE

CHAPTER, AND FINDING THESE AMENDMENTS EXEMPT FROM THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)

1.3 RESOLUTIONS AUTHORIZING THE CITY’S NOVEMBER 3, 2026 GENERAL MUNICIPAL

ELECTION (CC)
Approved and adopted the following resolutions entitled:

RESOLUTION NO. 2026-22

RESOLUTION CALLING AND GIVING NOTICE OF THE HOLDING OF A

GENERAL MUNICIPAL ELECTION TO BE HELD IN THE CITY OF BIG BEAR LAKE ON TUESDAY, NOVEMBER 3, 2026, FOR THE ELECTION OF CERTAIN

OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE

STATE OF CALIFORNIA RELATING TO CHARTER CITIES
RESOLUTION NO. 2026-23

RESOLUTION REQUESTING THE BOARD OF SUPERVISORS OF THE

COUNTY OF SAN BERNARDINO TO CONSOLIDATE A GENERAL

MUNICIPAL ELECTION FOR THE CITY OF BIG BEAR LAKE TO BE
HELD ON TUESDAY, NOVEMBER 3, 2026, WITH THE STATEWIDE

GENERAL ELECTION TO BE HELD ON SAID DATE PURSUANT TO
SECTION 10403 OF THE ELECTIONS CODE
RESOLUTION NO. 2026-24

RESOLUTION ADOPTING REGULATIONS FOR CANDIDATES FOR

ELECTIVE OFFICE PERTAINING TO CANDIDATE STATEMENTS

SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD
ON TUESDAY, NOVEMBER 3, 2026

1.4 2026 BIENNIAL REVIEW OF THE CITY’S CONFLICT OF INTEREST CODE (CC) Approved

1.5 APPROVE THE STATEMENT OF INVESTMENT POLICY FOR FISCAL YEAR 2026-27 (CC) Approved and adopted the following resolution entitled:

Meeting Minutes
June 10, 2026
RESOLUTION NO. 2024-25

RESOLUTION ADOPTING THE STATEMENT OF INVESTMENT
POLICY FOR FISCAL YEAR 2026-27

1.6 APPROVE THE CITY’S APPROPRIATIONS LIMIT FOR FISCAL YEAR 2026-27 (CC) Approved and adopted the following resolution entitled:

RESOLUTION NO. 2026-26
RESOLUTION ADOPTING THE CITY’S APPROPRIATIONS
LIMIT FOR FISCAL YEAR 2026-27

1.7 APPROVE A PROFESSIONAL SERVICES AGREEMENT FOR TRANSIENT OCCUPANCY

TAX / TOURISM BUSINESS IMPROVEMENT DISTRICT ASSESSMENT AUDITING

SERVICES (CC)
Approved

1.8 APPROVE THE FISCAL YEAR 2026-27 SB 1 FUNDED PROJECT LIST (CC) Approved and adopted the following resolution entitled:

RESOLUTION NO. 2024-27

RESOLUTION APPROVING A PROJECT LIST FOR THE CITY
OF BIG BEAR LAKE’S FISCAL YEAR 2026-27 STREET
PROJECTS FUNDED BY SB 1: THE ROAD REPAIR AND
ACCOUNTABILITY ACT OF 2017

1.9 AUTHORIZE A PURCHASE ORDER FOR A REPLACEMENT STANDBY GENERATOR

FOR THE CIVIC CENTER (CC)
Approved

1.10 AUTHORIZE A PURCHASE ORDER FOR COMPACTING TRASH RECEPTACLES FOR

THE VILLAGE AREA (CC)
Approved

1.11 AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE A TASK ORDER FOR THE FISCAL YEAR 2026-27 ANNUAL STREET REHABILITATION PROJECT (CC) Approved

1.12 APPROVE AN AMENDMENT TO THE WASTE DISPOSAL AGREEMENT (WDA) WITH

THE COUNTY OF SAN BERNARDINO (CC)
Approved and adopted the following resolution entitled:

Meeting Minutes
June 10, 2026
RESOLUTION NO. 2026-28
RESOLUTION APPROVING AMENDMENT NO. 10 TO THE

WASTE DISPOSAL AGREEMENT (WDA) WITH THE

COUNTY OF SAN BERNARDINO

1.13 APPROVE TWO LETTERS OF OPPOSITION (CC)
Approved

1.14 RESOLUTION OF INTENT TO LEVY AND COLLECT ASSESSMENTS WITHIN THE CITY OF BIG BEAR LAKE MAINTENANCE DISTRICT NO. 1-92 (VILLAGE STREETSCAPE IMPROVEMENTS) FOR FISCAL YEAR 2026-27 (CC)
Approved and adopted the following resolution entitled:

RESOLUTION NO. 2026-29

RESOLUTION OF INTENT TO LEVY AND COLLECT ASSESSMENTS
WITHIN THE CITY OF BIG BEAR LAKE MAINTENANCE DISTRICT NO. 1-92 (VILLAGE STREETSCAPE IMPROVEMENTS) FOR FISCAL YEAR 2026-27 AND TAKING OTHER ACTIONS RELATED THERETO

1.15 APPROVE MEETING MINUTES FROM THE MAY 13, 2026 REGULAR MEETING OF CITY

COUNCIL (CC)
Approved

1.16 APPROVE MEETING MINUTES FROM THE MAY 13, 2026 SPECIAL MEETING OF CITY

COUNCIL (CC)
Approved
The Consent Calendar was approved by the following vote:

AYES: Segovia, Melnick, Hicks, Herick, Putz
NOES: None
ABSTAIN: Melnick abstained from Item 1.15 and Item 1.16 ABSENT: None
At the hour of 6:03 p.m., Mayor Putz adjourned to the Fire Protection District Board.

At the hour of 6:03 p.m., Chair Herrick called the Fire Protection District Board to Order.

FIRE PROTECTION DISTRICT PUBLIC COMMUNICATIONS
Dan Gulbranson, Big Bear Lake resident, stated he opposes the Board’s recent actions related to the Big Bear Fire Authority dissolution.

Meeting Minutes
June 10, 2026

FIRE PROTECTION DISTRICT
A motion was made by Board Member Segovia, seconded by Board Member Melnick, to approve the Fire Protection District Consent Calendar as follows:

1.17 APPROVE MEETING MINUTES FROM THE DECEMBER 10, 2025 SPECIAL MEETING OF

THE FIRE PROTECTION DISTRICT (FPD)
Approved

1.18 APPROVE MEETING MINUTES FROM THE DECEMBER 10, 2025 REGULAR MEETING

OF THE FIRE PROTECTION DISTRICT (FPD)
Approved

1.19 APPROVE MEETING MINUTES FROM THE APRIL 8, 2026 SPECIAL MEETING OF THE

FIRE PROTECTION DISTRICT (FPD)
Approved

1.20 AUTHORIZE AN AMENDMENT TO THE LAND LEASE AGREEMENT FOR A WIRELESS

TELECOMMUNICATION FACILITY LOCATED AT THE MOONRIDGE FIRE STATION (FPD)
Approved

1.21 APPROVE THE FIRE PROTECTION DISTRICT’S APPROPRIATIONS LIMIT FOR FISCAL YEAR 2026-27 (FPD)
Approved and adopted the following resolution entitled:

RESOLUTION NO. FP2026-03

RESOLUTION ESTABLISHING THE APPROPRIATIONS LIMIT FOR
FISCAL YEAR 2026-27 FOR THE BIG BEAR LAKE FIRE PROTECTION DISTRICT IN ACCORDANCE WITH PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE CALIFORNIA GOVERNMENT CODE
The Fire Protection District’s Consent Calendar was approved by the following vote:

AYES: Melnick, Hicks, Segovia, Putz, Herrick
NOES: None
ABSTAIN: None
ABSENT: None

2. PUBLIC HEARINGS

FIRE PROTECTION DISTRICT

2.1 FPD’S FISCAL YEAR 2026-27 BUDGET ADOPTION (FPD)

Meeting Minutes
June 10, 2026
Director of Finance Dena Heald made the presentation for this item.

At 6:16 p.m. Chair Herrick opened the Public Hearing and invited up speakers who wanted to comment on this item. The following individual addressed the City Council:

Dan Gulbranson, Big Bear Lake resident, expressed frustration about how public comments are conducted during a Public Hearing.

At the hour of 6:19 p.m., Chair Herrick closed the Public Hearing.

Following the Board’s discussion, a motion was made by Vice Chair Hicks, seconded by Board Member Segovia, to approve staff’s recommendation and adopt the following resolution:

RESOLUTION NO. FP2026-04

RESOLUTION ADOPTING THE BIG BEAR LAKE FIRE
PROTECTION DISTRICT BUDGET FOR FISCAL YEAR 2026-27
Said motion was approved by the following vote:

AYES: Melnick, Segovia, Putz, Hicks, Herrick
NOES: None
ABSTAIN: None
ABSENT: None
At the hour of 6:20 p.m., Chair Herrick adjourned to the City Council.

At the hour of 6:20 p.m., Mayor Putz called the City Council Meeting back to order.

2.2 AB 2561 – PERSONNEL VACANCY, RECRUITMENT, AND RENTENTION EFFORTS (CC) Administrative Services Manager Rachel Bowman made the presentation for this item.

At 6:23 p.m. Mayor Putz opened the Public Hearing and invited up speakers who wanted to comment on this item. The following individual addressed the City Council:

Dan Gulbranson, Big Bear Lake resident, questioned the city’s hiring and separation practices.

At the hour of 6:26 p.m., Mayor Putz closed the Public Hearing.

This report was received and filed by the City Council.

2.3 CITY’S FISCAL YEAR 2026-27 BUDGET ADOPTION (CC)
Director of Finance Dena Heald made the presentation for this item.

At 6:53 p.m. Mayor Putz opened the Public Hearing and invited up speakers who wanted to comment on this item. The following individual addressed the City Council:

Dan Gulbranson, Big Bear Lake resident, requested staff to include their presentations in the Agenda packet.

Meeting Minutes
June 10, 2026
At the hour of 6:56 p.m., Mayor Putz closed the Public Hearing.

Following Council’s discussion, a motion was made by Councilmember Melnick, seconded by Mayor Pro Tem Segovia, to approve staff’s recommendations and adopt the following resolution:

RESOLUTION NO. 2026-30
RESOLUTION ADOPTING THE FISCAL YEAR 2026-27 BUDGET
Said motion was approved by the following vote:

AYES: Herrick, Segovia, Melnick, Hicks, Putz
NOES: None
ABSTAIN: None
ABSENT: None

2.4 AUTHORIZE THE PLACEMENT OF CITY SEWER USER FEES, BBARWA SEWER USER AND STANDBY FEES, AND CITY REFUSE FEES ON THE FISCAL YEAR 2026-27 TAX ROLL (CC)
Director of Finance Dena Heald made the presentation for this item.

At 7:00 p.m. Mayor Putz opened the Public Hearing and invited up speakers who wanted to comment on this item. The following individual addressed the City Council:

Dan Gulbranson, Big Bear Lake resident, requested that the City cut taxes and stop raising taxes.

At the hour of 7:03 p.m., Mayor Putz closed the Public Hearing.

Following Council’s discussion, a motion was made by Councilmember Herrick, seconded by Mayor Pro Tem Segovia, to approve staff’s recommendations and adopt the following resolution:

RESOLUTION NO. 2026-31

RESOLUTION AUTHORIZING CITY SEWER USER FEES, BBARWA SEWER

USER AND STANDBY FEES, AND CITY REFUSE FEES TO BE PLACED ON THE FISCAL YEAR 2026-27 PROPERTY TAX ROLL
Said motion was approved by the following vote:

AYES: Melnick, Segovia, Hicks, Herrick, Putz
NOES: None
ABSTAIN: None
ABSENT: None

2.5 APPROVE ADJUSTMENTS TO SOLID WASTE SERVICE RATES FOR SERVICES PROVIDED BY BIG BEAR DISPOSAL, INC. FROM FISCAL YEAR 2026-27 TO FISCAL YEAR 2030-31; ADOPT A WRITTEN REPORT; AND AUTHORIZE THE PLACEMENT OF SOLID WASTE SERVICE CHARGES ON THE FISCAL YEAR 2026-27 TAX ROLL (CC)

Meeting Minutes
June 10, 2026
Assistant City Manager Sean Sullivan made the presentation for this item.

At 7:26 p.m. Mayor Putz opened the Public Hearing and invited up speakers who wanted to comment on this item. The following individuals addressed the City Council:

Debrah Lydon, Big Bear Lake resident, requested to review Big Bear Disposal’s financial statements.

Elane Alewyn, Big Bear Lake resident, questioned if only property tax remitters fund the trash disposal fees.

Dan Gulbranson, Big Bear Lake resident, had questions related to Big Bear Disposal’s excess trash carts.

At the hour of 7:37 p.m., Mayor Putz closed the Public Hearing.

Following Council’s discussion, a motion was made by Councilmember Melnick, seconded by Mayor Pro Tem Segovia, to approve staff’s recommendations and adopt the following resolutions:

RESOLUTION NO. 2026-32

RESOLUTION APPROVING ADJUSTMENTS TO SOLID WASTE SERVICE RATES FOR SERVICES PROVIDED BY BIG BEAR DISPOSAL, INC. FROM FISCAL YEAR 2026-27 TO FISCAL YEAR 2030-31
RESOLUTION NO. 2026-33

RESOLUTION ADOPTING A WRITTEN REPORT AND

AUTHORIZING PLACEMENT OF SOLID WASTE SERVICE CHARGES
ON THE FISCAL YEAR 2026-27 TAX ROLL
Said motion was approved by the following vote:

AYES: Segovia, Herrick, Melnick, Hicks, Putz
NOES: None
ABSTAIN: None
ABSENT: None
At the hour of 7:40 p.m., Mayor Putz called for a brief recess.

At the hour of 7:50 p.m., Mayor Putz reconvened the City Council meeting.

2.6 COLLECTION OF DEPARTMENT OF WATER AND POWER STANDBY FEES ON THE FISCAL YEAR 2026-27 TAX ROLL (CC)
Assistant City Manager Sean Sullivan made the presentation for this item.

At 7:53 p.m. Mayor Putz opened the Public Hearing and invited up speakers who wanted to comment on this item. No one came forward for public comment, therefore Mayor Putz closed the Public Hearing at 7:53 p.m.

A motion was made by Councilmember Herrick, seconded by Councilmember Melnick to approve staff’s recommendation and adopt the following resolution:

Meeting Minutes
June 10, 2026
RESOLUTION NO. 2026-34

RESOLUTION ADOPTING A WRITTEN REPORT REGARDING WATER
STANDBY CHARGES FOR FISCAL YEAR 2026-27 AND DIRECTING

THAT BIG BEAR LAKE DEPARTMENT OF WATER AND POWER

STANDBY FEES BE COLLECTED ON THE TAX ROLL
Said motion was approved by the following vote:

AYES: Herrick, Hicks, Segovia, Melnick, Putz
NOES: None
ABSTAIN: None
ABSENT: None

3. DISCUSSION/ACTION ITEMS

3.1 DEPARTMENT OF WATER AND POWER FISCAL YEAR 2026-27 BUDGET

INCORPORATION (CC)
Assistant City Manager Sean Sullivan made the presentation for this item.

Following the presentation, Mayor Putz invited up speakers who wanted to comment on this item. The following individual addressed the City Council:

Dan Gulbranson, Big Bear Lake resident, questioned the DWP’s new building project and related costs.

Following public comment, a motion was made by Councilmember Melnick, seconded by Councilmember Hicks to approve staff’s recommendation and approve the following resolution:

RESOLUTION NO. 2026-35

RESOLUTION AUTHORIZING THE INCORPORATION OF THE
DEPARTMENT OF WATER AND POWER’S APPROVED
BUDGET FOR FISCAL YEAR 2026-27 INTO THE CITY OF BIG
BEAR LAKE’S FISCAL YEAR 2026-27 BUDGET
Said motion was approved by the following roll-call vote:

AYES: Hicks, Segovia, Herrick, Melnick, Putz
NOES: None
ABSTAIN: None
ABSENT: None

4. COMMENTS, ANNOUNCEMENTS & ADDITIONAL CITY BUSINESS
• CITY CLERK, CITY ATTORNEY, CITY MANAGER COMMENTS
Assistant Manager/City Clerk Stephenson provided a brief overview of items that will tentatively be presented at upcoming public meetings. She also gave an upcoming elections reminder regarding the City Council candidate filing period beginning on July 13 for Districts 2, 3, and 4.

Meeting Minutes
June 10, 2026
City Manager Sund gave an update on the Fire Protection District informational mailer. He also reminded the community about the upcoming Cinnamon Rolls with the City Manager event on June 17 from 8:00 - 10:00 a.m. at Boulder Bay Park.
• COUNCILMEMBER BOARD/COMMITTEE REPORTS & COMMENTS
Councilmember Herrick announced that he recently attended a Leisure Bear Ad Hoc Meeting. He also requested a future agenda item related to the Replenish Big Bear project. City Manager Sund confirmed staff is currently working on this Item.

Councilmember Hicks made a motion (seconded by Councilmember Melnick) to include another E-bike agenda item for further discussion at a future meeting. Councilmember Hicks made another motion (seconded by Councilmember Herrick) to hold a joint workshop/demonstration with the Planning Commission to consider updates to the City’s outdoor sound/noise ordinance. He ended his comments by reading a portion of the Declaration of Independence in honor of Independence Day.

Mayor Pro Tem Segovia shared that she recently attended a Leisure Bear Ad Hoc Meeting along with Councilmember Herrick.

Mayor Putz reported that he attended a CalCities Environmental Quality (EQ) Policy Committee, and the City/County Conference held in Lake Arrowhead.

ADJOURNMENT
There being no further business to come before the City Council at this Regular Meeting, Mayor Putz adjourned the meeting at 8:21 p.m., in memory of Julie Grandi.
____________________________
Erica Stephenson, City Clerk
Regular Meeting Minutes – December 10, 2025
A Regular Meeting of the City Council, Fire Protection District and Successor Agency of the City of Big Bear Lake was called to order by Mayor Melnick at 4:30 p.m., Wednesday, December 10, 2025, at the Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, California.

OPEN SESSION
Flag Salute: Led by Mayor Pro Tem Segovia
Councilmembers Present: Mayor Perri Melnick
Mayor Pro Tem Kendi Segovia
Councilmember Rick Herrick
Councilmember Charles Hicks, Jr.

Councilmember Randall Putz
Others Present: City Manager Erik Sund
Assistant City Manager/City Clerk Erica Stephenson
City Attorney Stephen P. Deitsch

CLOSED SESSION PUBLIC COMMUNICATIONS
Daniel Gulbranson, Big Bear Lake resident, voiced his opinion that the closed session item’s title and description should be more descriptive.

At the hour of 4:34 p.m., Mayor Melnick called for a recess to Closed Session.

At the hour of 5:07 p.m., Mayor Melnick resumed Open Session.

RESULTS OF CLOSED SESSION
City Attorney Stephen P. Deitsch announced that the City Council discussed the following item in Closed Session, and that no reportable action was taken by the City Council.

1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Govt. Code Section 54957 Title of Position: City Attorney

PRESENTATIONS
• Presentation of a Proclamation Celebrating the Spirit of Service in Our Community, Recognizing Simeon Prophet and the RE/MAX Big Bear Team for their annual Coats for the Community Event. • Presentation from Bear Valley Electric Service, Inc., President, Treasurer & Secretary Paul Marconi providing a local electric utility update.
• Presentation of a 5-year Employee Service Award to Jen Ellis, Planning Technician in the Development Services Department.

OPEN SESSION PUBLIC COMMUNICATIONS
Richard Jones, Big Bear Lake resident, provided a musical performance in memory of Juan Carlos Orozco.

Item 1.7

Meeting Minutes
December 10, 2025
George Cehano, Big Bear Lake resident, complemented and thanked city staff member Ryan Dorsett.

Tim Wolcott, Big Bear Lake business owner, expressed his concerns with various issues related to his business located in the Village.

Daniel Gulbranson, Big Bear Lake resident, voiced his opposition to the City’s General Plan Update project.

1. CONSENT CALENDAR
A motion was made by Councilmember Herrick, seconded by Mayor Pro Tem Kendi Segovia to approve the Consent Calendar as follows:

1.1 APPROVE DEMANDS – CHECK ISSUE DATE 10/30/25 THROUGH 11/20/25 IN THE AMOUNT OF $2,224,310.33 AND THE OCTOBER 2025 TREASURER’S REPORT Approved

1.2 ADOPT AN ORDINANCE AMENDING THE CITY’S VACATION RENTAL

REGULATIONS TO ALLOW RESIDENTIAL PROPERTIES WITH ACCESSORY

DWELLING UNITS ELIGIBILITY IN THE VACATION RENTAL PROGRAM Approved and adopted the following ordinance entitled:

ORDINANCE NO. 2025-524

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BIG BEAR LAKE, CALIFORNIA, AMENDING CHAPTER 4.01 (“VACATION RENTALS”) OF TITLE 4 (“VISITOR-SERVING USES AND TOURISM”) OF THE BIG BEAR

LAKE MUNICIPAL CODE TO ALLOW RESIDENTIAL PROPERTIES WITH

ACCESSORY DWELLING UNITS ELIGIBILITY IN THE VACATION RENTAL PROGRAM; AND FINDING THESE AMENDMENTS EXEMPT FROM THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)

1.3 AWARD A CONSTRUCTION CONTRACT – SANITATION GENERATORS

REPLACEMENT PROJECT
Approved and adopted the following resolution entitled:

RESOLUTION NO. 2025-54

RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO BIG
BEAR ELECTRIC, INC. FOR THE INSTALLATION OF BACKUP
GENERATORS AT SEWER LIFT STATIONS NOS. 1, 9, AND 10

1.4 AUTHORIZE A PROFESSIONAL SERVICES AGREEMENT FOR PROPERTY

MANAGEMENT OF THE LEISURE BEAR MOBILE HOME PARK

Meeting Minutes
December 10, 2025
Approved and adopted the following resolution entitled:

RESOLUTION NO. 2025-55

RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES

AGREEMENT WITH BIRTCHER ANDERSON & DAVIS ASSOCIATES,
INC. FOR THE PROPERTY MANAGEMENT OF THE LEISURE BEAR
MOBILE HOME PARK THROUGH DECEMBER 31, 2026, WITH OPTIONS TO EXTEND THE AGREEMENT THROUGH DECEMBER 31, 2028

1.5 AUTHORIZE AN ON-CALL SNOW REMOVAL AGREEMENT WITH GRT

CONCRETE, LLC
Approved and adopted the following resolution entitled:

RESOLUTION NO. 2025-56

RESOLUTION AUTHORIZING AN ON-CALL SNOW REMOVAL
AGREEMENT WITH GRT CONCRETE, LLC.

1.6 AUTHORIZE A MEMORANDUM OF UNDERSTANDING WITH THE SAN

BERNARDINO COUNTY DIVISION OF ENVIRONMENTAL HEALTH TO SUPPORT

EDIBLE FOOD RECOVERY PROGRAMS
Approved and adopted the following resolution entitled:

RESOLUTION NO. 2025-57

RESOLUTION AUTHORIZING A MEMORANDUM OF

UNDERSTANDING WITH THE SAN BERNARDINO COUNTY DIVISION

OF ENVIRONMENTAL HEALTH TO SUPPORT EDIBLE FOOD
RECOVERY PROGRAMS AS PRESCRIBED BY SB 1383

1.7 AUTHORIZE A PURCHASE ORDER FOR A REPLACEMENT STANDBY GENERATOR FOR LIFT STATION NO. 8
Approved

1.8 AUTHORIZE A NOTICE OF COMPLETION FOR THE FISCAL YEAR 2025-26 ANNUAL STREET REHABILITION PROJECT – MOONRIDGE ROAD AND

RATHBUN DRIVE
Approved

1.9 AUTHORIZE A LOAN AGREEMENT WITH THE BIG BEAR LAKE FIRE PROTECTION DISTRICT FOR FISCAL YEAR 2025-26
Approved and adopted the following resolution entitled:

Meeting Minutes
December 10, 2025
RESOLUTION NO. 2025-58

RESOLUTION AUTHORIZING A LOAN AGREEMENT WITH THE BIG
BEAR LAKE FIRE PROTECTION DISTRICT FOR FISCAL YEAR 2025-26 The Consent Calendar was approved by the following vote:

AYES: Herrick, Segovia, Putz, Hicks, Melnick
NOES: None
ABSTAIN: None
ABSENT: None

2. PUBLIC HEARING

2.1 ADOPTION OF AN ORDINANCE ADOPTING BY REFERENCE THE 2025 EDITION

OF THE CALIFORNIA BUILDING STANDARDS CODE
Community Development Manager Andrew Mellon and Chief Building Official Dan Chudy made the presentation for this item.

Following City Council questions, at 5:57 p.m. Mayor Melnick opened the Public Hearing and invited up speakers who wanted to comment on this item. The following individual addressed the City Council:

Dan Gulbranson, Big Bear Lake resident, expressed concerns over California’s codes.

At the hour of 6:00 p.m., Mayor Melnick closed the Public Hearing.

Following Council’s discussion, a motion was made by Councilmember Putz, seconded by Mayor Pro Tem Segovia, to approve staff’s recommendation and adopt the following ordinance entitled:

ORDINANCE NO. 2025-525

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BIG BEAR LAKE, CALIFORNIA, REPEALING SECTIONS 1, 2, 3, 6, AND 8 OF ORDINANCE 2022-508 AND AMENDING TITLE 15 OF THE BIG BEAR LAKE MUNICIPAL CODE PERTAINING TO THE CONSTRUCTION AND MAINTENANCE OF BUILDINGS BY ADOPTING THE 2025 CALIFORNIA BUILDING STANDARDS CODE AS FOUND IN TITLE 24 OF THE

CALIFORNIA CODE OF REGULATIONS COMPRISING THE CALIFORNIA BUILDING CODE, VOLUMES 1 & 2, AND APPENDICES B, H, I, & J OF VOLUME 2, 2025 EDITION; THE CALIFORNIA WILDLAND-URBAN INTERFACE CODE AND APPENDIX C, 2025 EDITION; THE CALIFORNIA RESIDENTIAL CODE AND APPENDIX BF, 2025 EDITION; THE CALIFORNIA ELECTRICAL CODE, 2025 EDITION; THE CALIFORNIA MECHANICAL CODE, 2025 EDITION; THE CALIFORNIA PLUMBING CODE, 2025 EDITION; THE CALIFORNIA ENERGY CODE, 2025 EDITION; THE CALIFORNIA HISTORICAL BUILDING CODE, 2025 EDITION; THE CALIFORNIA GREEN BUILDING STANDARDS CODE, 2025 EDITION; THE CALIFORNIA EXISTING BUILDING CODE, 2025 EDITION; THE CALIFORNIA REFERENCE STANDARDS CODE, 2025 EDITION; THE CALIFORNIA ADMINISTRATIVE CODE, 2025 EDITION; AND THE CALIFORNIA FIRE CODE AND APPENDICES B, BB, C, CC, D, H, I, & J, AND ERRATA, 2025 EDITION

Meeting Minutes
December 10, 2025
Said motion was approved by the following vote:

AYES: Segovia, Hicks, Putz, Herrick, Melnick
NOES: None
ABSTAIN: None
ABSENT: None

2.2 INTRODUCTION OF AN ORDINANCE APPROVING DEVELOPMENT CODE AMENDMENT 2025-0005, UPDATING THE CITY’S TEMPORARY NONCOMMERCIAL SIGNS REGUALTIONS Community Development Manager Andrew Mellon made the presentation for this item.

Following City Council questions, at 6:09 p.m. Mayor Melnick opened the Public Hearing and invited up speakers who wanted to comment on this item. The following individual addressed the City Council:

Dan Gulbranson, Big Bear Lake resident, stated he doesn’t agree with the City adding more local regulations.

At the hour of 6:13 p.m., Mayor Melnick closed the Public Hearing.

Following City Council’s discussion, City Attorney Stephen P. Deitsch recommended that this proposed ordinance should be revised, and brought back to the City Council for consideration at a future date. City Council came to a consensus to not take a formal action on this item tonight and allow staff time to revise the ordinance and include it on an upcoming Agenda.

2.3 URGENCY ORDINANCE AND ORDINANCE APPROVING DEVELOPMENT CODE AMENDMENT 2025-0006, REVISING THE CITY’S ACCESSORY DWELLING UNIT

REGULATIONS
Senior Planner Nathan Castillo made the presentation for this item.

Following City Council questions, at 6:23 p.m. Mayor Melnick opened the Public Hearing and invited up speakers who wanted to comment on this item. The following individual addressed the City Council:

Dan Gulbranson, Big Bear Lake resident, requested copies of the staff presentation for this item.

At the hour of 6:26 p.m., Mayor Melnick closed the Public Hearing.

Following Council’s discussion, a motion was made by Councilmember Herrick, seconded by Councilmember Hicks, to approve staff’s recommendation and adopt the following urgency ordinance entitled:

URGENCY ORDINANCE NO. 2025-526

AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF BIG BEAR LAKE AMENDING 17.25.210 OF THE CITY OF

BIG BEAR LAKE MUNICIPAL CODE RELATING TO ACCESSORY

DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS

TO COMPLY WITH THE RECENT CHANGES IN STATE LAW, AND

Meeting Minutes
December 10, 2025

FINDING THE ACTION TO BE STATUTORILY EXEMPT FROM
CEQA UNDER PUBLIC RESOURCES CODE § 21080.17
Said motion was approved by the following vote:

AYES: Putz, Segovia, Hicks, Herrick, Melnick
NOES: None
ABSTAIN: None
ABSENT: None
Then a motion was made by Councilmember Herrick, seconded by Mayor Pro Tem Segovia, to approve the staff’s recommendation to read the title, waive further reading and introduce the following ordinance entitled:

ORDINANCE NO. 2025-xxx

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BIG BEAR LAKE AMENDING 17.25.210 OF THE CITY OF BIG BEAR LAKE

MUNICIPAL CODE RELATING TO ACCESSORY DWELLING UNITS

AND JUNIOR ACCESSORY DWELLING UNITS TO COMPLY WITH THE

RECENT CHANGES IN STATE LAW, AND FINDING THE ACTION TO

BE STATUTORILY EXEMPT FROM CEQA UNDER PUBLIC
RESOURCES CODE § 21080.17
Said motion was approved by the following vote:

AYES: Hicks, Segovia, Herrick, Putz, Melnick
NOES: None
ABSTAIN: None
ABSENT: None

3. DISCUSSION/ACTION ITEMS
At the hour of 6:31 p.m., Mayor Melnick called for a brief recess.

At the hour of 6:36 p.m., Mayor Melnick reconvened the City Council meeting.

3.1 AUTHORIZE THE ADOPTION OF AN EMERGENCY OPERATIONS PLAN Deputy Public Works Director Nicholas Haecker made the presentation for this item.

Following the presentation, Mayor Melnick invited up speakers who wanted to comment on this item.

The following individual addressed the City Council:

Dan Gulbranson, Big Bear Lake resident, expressed questions and concerns regarding who would be responsible for local emergency response efforts.

Following City Council’s discussion, a motion was made by Councilmember Hicks, seconded by Councilmember Putz to approve staff’s recommendation and approve the following resolution:

Meeting Minutes
December 10, 2025
RESOLUTION NO. 2025-59

RESOLUTION ADOPTING THE CITY OF BIG BEAR LAKE

EMERGENCY OPERATIONS PLAN
Said motion was approved by the following vote:

AYES: Putz, Herrick, Hicks, Segovia, Melnick
NOES: None
ABSTAIN: None
ABSENT: None

3.2 ANNUAL COUNCILMEMBER REORGANIZATION AND BOARD, AGENCY, AND

COMMITTEE APPOINTMENT DISCUSSION
Assistant City Manager/City Clerk Erica Stephenson made the presentation for this item.

Following the presentation, Mayor Melnick invited up speakers who wanted to comment on this item.

The following individual addressed the City Council:

Dan Gulbranson, Big Bear Lake resident, stated his understanding of citizens’ constitutional rights related to the access of public buildings.

Following public comment, each City Councilmember took the opportunity to express their interest in serving as the Mayor or Mayor Pro Tem and/or in participating on various Boards, Agencies, and Committees in the upcoming 2026 calendar year.

There was no formal action taken by the City Council related to this Item.

4. CEREMONIAL

4.1 CITY COUNCIL REORGANIZATION - SELECTION OF THE MAYOR AND

MAYOR PRO TEM
City Attorney Stephen P. Deitsch, provided a brief overview of the annual reorganization process.

Then City Clerk Erica Stephenson, opened the nominations for Mayor.

Councilmember Hicks nominated Councilmember Segovia
Councilmember Melnick nominated Councilmember Putz
Hearing no further nominations, the City Clerk took the following roll call vote, and Councilmember Putz was appointed to serve as Mayor for the period of one year.

Councilmember Herrick: PUTZ
Councilmember Hicks: SEGOVIA
Councilmember Segovia: SEGOVIA
Councilmember Putz: PUTZ
Councilmember Melnick: PUTZ
City Clerk Erica Stephenson, then opened the nominations for Mayor Pro Tem.

Meeting Minutes
December 10, 2025
Councilmember Hicks nominated Councilmember Segovia
Hearing no further nominations, the City Clerk took the following roll call vote, and Councilmember Segovia was appointed to serve as Mayor Pro Tem for the period of one year.

Councilmember Hicks: SEGOVIA
Councilmember Melnick: SEGOVIA
Councilmember Putz: SEGOVIA
Councilmember Herrick: SEGOVIA
Councilmember Segovia: SEGOVIA
At the hour of 7:00 p.m., the City Council meeting adjourned to the Fire Protection District.

4.2 FIRE PROTECTION DISTRICT REORGANIZATION - SELECTION OF THE

CHAIR AND VICE CHAIR
Fire Protection District proceedings are contained in separate minutes adopted by the Board.

At the hour of 7:02 p.m., the Fire Protection District meeting adjourned to the Successor Agency.

4.3 SUCCESSOR AGENCY REORGANIZATION - SELECTION OF THE CHAIR AND

VICE CHAIR
Successor Agency proceedings are contained in separate minutes adopted by the Board.

At the hour of 7:04 p.m., the Successor Agency meeting adjourned back to the City Council meeting.

5. COMMENTS, ANNOUNCEMENTS & ADDITIONAL CITY BUSINESS
• CITY CLERK, CITY ATTORNEY, CITY MANAGER COMMENTS
City Clerk: Thanked Councilmember Melnick for her service and presented her with an engraved gavel and flowers as appreciation from staff. Invited the community to attend the annual Menorah Lighting Ceremony. Reminded the community that the City is accepting applications to serve on the General Plan Advisory Committee with a deadline to apply of December 19 at 5:00 pm. Gave an update on the current volume of PRA requests.

City Attorney: Congratulated the Mayor and all Councilmembers for serving the community, thanked the City Council for the pleasure of serving as the City Attorney, and wished everyone a Happy Holidays.

City Manager: Thanked the City Council for their service and wished everyone a great holiday.

• COUNCILMEMBER BOARD/COMMITTEE REPORTS & COMMENTS
Councilmember Hicks: Thanked the staff for helping him in his first year of service. Wished a Merry Christmas and Happy Hanukkah to those who celebrate. Requested more information from staff related to the City’s road maintenance program.

Mayor Pro Tem Segovia: Thanked the staff for being helpful. Attended the quarterly Mayor/Mayor

Meeting Minutes
December 10, 2025
Pro Tem meeting in Barstow. Participated in the Mojave Desert Mountain Integrated Waste Joint Powers Authority meeting. Wished everyone a Happy Holidays.

Councilmember Herrick: Shared he attended a SBCTA Meeting and provided an update on the Rathbun Creek overpass trail plans. Reported that the Stanfield Roundabout project is receiving funding through the county supervisors office. Explained that BBARWA working to determine what to do with the Replenish Big Bear Project. Councilmember Herrick made a motion (seconded by Mayor Melnick) to include a Replenish Big Bear discussion item on a future Agenda.

Councilmember Putz: Provided a League of California Cities meeting update and shared their agreed upon advocacy priorities for 2025-2026. Thanked the City Council for the opportunity to serve as Mayor again and looks forward to working with Mayor Pro Tem Segovia. Thanked former Mayor Melnick for her leadership.

Mayor Melnick: Thanked City staff for all their support. Wished everyone a happy holidays.

ADJOURNMENT
There being no further business to come before the City Council at this Regular Meeting, Mayor Melnick adjourned the meeting at 7:15 p.m.
_______________________
Erica Stephenson, City Clerk

MEETING
DATE: July 8, 2026
TO: Honorable Chair and Members of the Fire Protection District THROUGH: Erik Sund, Chief Executive Officer
FROM: Sean Sullivan, Assistant City Manager
SUBJECT: Authorize a Solicitation of a Design Build Process for Improvements to Fire Protection District Properties

BACKGROUND & DISCUSSION
As of May 2026, the Big Bear Lake Fire Protection District is pursuing a contract for fire protection services from the San Bernardino County Fire Protection District. The proposed contract will expand fire protection services within the City of Big Bear Lake by increasing dedicated staffing to the City. As a part of this transition of fire protection services, two (2) existing fire station sites, that are owned by the Big Bear Lake Fire Protection District, will need to be placed back into service. The properties in question are the Boulder Bay Fire Station, 39690 Big Bear Boulevard, and the Moonridge Fire Station, 42610 Rathbun Drive.

As the sites have not been utilized as fire stations for many years, both facilities are in need of improvement and expansion to meet the needs of the expanding fire service. Both sites are equipped with steel buildings to serve as apparatus bays and utility space; however, neither site has living facilities or administrative space. The Moonridge Station is planned to return to fulltime, around the clock staffing, meaning that it will require the addition of dormitories, restroom facilities, and living space. The Boulder Bay station will transition to hosting a brush crew and will require the addition of basic living space, including restrooms, and administrative facilities; however, dormitories are not required at this time as the station is not presently planned for fulltime, around the clock staffing. Additionally, both sites are in need of significant site improvements, including the replacement or addition of pavement, improvements to the driveways, and fencing. Additionally, the Moonridge Station will require grading and site preparations to maximize the usable space on the existing site.

Given the need to place these facilities into service by July 1, 2027, staff has been investigating a host of options to properly improve these stations in a timely and cost-effective manner. Given these circumstances, staff has been researching modular or prefabricated construction versus conventional construct in place methodologies. The benefits of modular construction include timing, as the facility can be assembled in a factory while the necessary site improvements are being performed, often allowing a complete facility to be constructed in six (6) to nine (9) months.

Additionally, modular construction offers cost savings compared to traditional construction.

Recent construction figures throughout California show fire station construction can cost between $1,000 and $2,000, or more, per square foot for traditional construction methods. Modular construction cost figures have been demonstrated to be much lower for reasons such as prevailing Item 1.8
wage requirements and efficiencies based upon the offsite assembly.

Modular construction speaks to the process of construction and impacts, primarily, the structural elements. The amenities and finishes available in modular construction are consistent with those of traditional construction means and methods. Modular construction has been used across California for school campuses and facilities, public safety facilities, and other governmental uses.

As staff is pursuing a modular construction for the expansion of the existing Fire Protection District sites, staff is recommending a Design Build procurement for this effort. Design Build procurements are authorized pursuant to the California Public Contract Code, Section 22164, and staff believes that this is the appropriate avenue for this solicitation. By pursuing a design build approach, the selected vendor would provide documented experience in both the design and the construction of modular facilities for this application. The alternative approach, by not pursuing a design build agreement, would require a separate agreement with an architect and then a bid for the construction of the facilities. The traditional approach would require additional time and may not be as effective as the modular construction space is very specialized. Additionally, most modular construction groups have established relationships with the appropriate designers or provide these services in house. This approach would also facilitate the timeline of having these facilities in service by the July 2027 transition.

As required by the Public Contract Code, staff will prepare a Request for Qualifications to prequalify interested proposers on this project. Once the pre-qualification is satisfied, staff would then issue a Request for Proposals to the pre-qualified vendors to ultimately identify and select a partner for this project. Through this process, the selected design build contractor would be awarded an agreement to design the facilities, consistent with the City’s specifications for the project, and constructing and installing the modular buildings as well as completing the necessary site work.

The design build contract would be presented to the City Council for consideration, as is the typical process for all Capital Improvement Projects.

FISCAL IMPACT
There is no Fiscal Impact associated with preparing a solicitation for these services. There is funding within the approved Fiscal Year 2026-27 Annual Budget and Capital Improvement Program for improvement of the existing Fire Protection District properties.

ENVIRONMENTAL CONSIDERATIONS
This action does not constitute a project pursuant to the California Environmental Quality Act (CEQA) implementation guidelines. An environmental determination will be made by the City Council at the time that a contract may be considered from this solicitation.

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priority No. 1 to “support and invest in sustainable infrastructure projects and programs consistent with the needs of our community” and Strategic Priority No. 5 to “preserve and protect the quality of life for the residents and the businesses, while maintaining a balance with the environment to foster a sustainable economic base.”

RECOMMENDED ACTION
It is recommended that the City Council authorize staff to proceed with a Design Build Solicitation for Improvements to Fire Protection District Properties.

Attachments: None
PUBLIC

HEARING REPORTS
July 8, 2026
4 MEETING
DATE: July 8, 2026
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
SUBJECT: Approve a Resolution to Levy and Collect Assessments within the City of Big Bear Lake Maintenance District No. 1-92 (Village Streetscape Improvements) for Fiscal Year 2026-27

BACKGROUND & DISCUSSION
The City of Big Bear Lake Maintenance District No. 1-92 (Village Streetscape Improvements) (District) was formed to provide funding for the maintenance of the Village streetscape improvements on Village Drive and Pine Knot Avenue. The area that is subject to the District, and the resulting enhanced maintenance activities, is known as the “Village L” and it experiences an impactful volume of pedestrian and visitation traffic. The District provides for critical maintenance and upkeep within the established area, focused on streetlights, sidewalks, ornamental structures, and landscaping. The work within these areas includes additional efforts inclusive of snow removal, streetlight maintenance and lamp replacement, maintenance and replacement of signs and other decorative facilities. Additionally, there is a significant focus on street sweeping, pressure washing, litter collection, trash removal, and graffiti abatement.

The District is governed by the Landscaping and Lighting Act of 1972, which specifies procedures for implementing and managing the District. Each year, an Engineer’s Report, prepared by a registered Professional Engineer, must be prepared and submitted to the City Council to establish assessments for each parcel within the District. The Engineer’s Report shall include a description of the District, a scope of the maintenance activities to take place within the District, and the budget required to complete those activities. A Resolution Ordering the Preparation of an Engineer’s Report was adopted by the City Council on April 8, 2026 and the Engineer’s Report has been prepared under the direction of a licensed civil engineer.

The Engineer’s Report outlines assessments based upon both General Benefits and Special Benefits. A general benefit applies to activities that benefit the public at large within the area, whether they own properties or not. A special benefit is a benefit derived by the property owners in the area due to enhanced maintenance efforts directly benefiting their properties. The current ratio determining the special benefit and general benefit is 44% special benefit and 56% general benefit. As such, the collected assessment from the parcel owners would represent 44% of the revenue for the operation of the District. The City would contribute the remaining 56% of the revenue to satisfy the general benefit element.

The assessments within the District are based upon a value per linear foot of property frontage of Item 2.1
the 56 parcels within the assessed area, totaling 5,142 linear feet. In June 2021, the property owners subject to assessment within the District voted, by way of a Proposition 218 process, to increase the assessment rates as the District revenue was not keeping pace with the costs associated with the services rendered. Based upon this approval, the approved rate for the assessments for Fiscal Year 2025-26 was $43.00 per linear foot.

The rates will not be adjusted for Fiscal Year 2026-27 and will remain at $43.00 per linear foot.

Based upon the total assessment area of 5,142 linear feet, the total revenue for the special benefit (44%) of the District will be $221,106. The City’s contribution to the District for the prescribed general benefit (56%) will be $281,407. Based upon the proposed assessment, the total District revenue, inclusive of the special benefit and the general benefit, for Fiscal Year 2026-27 will be $502,513.

It is recommended that the City Council conduct a public hearing to consider any public testimony or protests to the Engineer’s Report or the assessments and consider a resolution approving the Engineer’s Report, confirming the diagram for the assessments, and to levy and collect the established assessments for Fiscal Year 2026-27.

FISCAL IMPACT
Upon the implementation of the assessments for Fiscal Year 2026-27, the District Revenue will be $502,513, with approximately $281,407 being derived from the General Fund to account for the general benefits of the District.

ENVIRONMENTAL CONSIDERATIONS
Under section 15379 of the California Environmental Quality Act (CEQA) Guidelines, this is not a project, and therefore, no environmental review is required.

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priority No. 1 as it “supports and invests in sustainable infrastructure projects and programs”.

RECOMMENDATION
It is recommended that the City Council conduct a public hearing on the proposed assessments within City of Big Bear Lake Maintenance District No. 1-92 (Village Streetscape Improvements) to receive any public testimony. It is further recommended that upon the conclusion of the public hearing that the City Council adopt a Resolution Approving the Annual Engineer’s Report, Confirming the Diagram of Assessments, and Ordering the Levy and Collection of Assessments within the City of Big Bear Lake Maintenance District No. 1-92 (Village Streetscape Improvements) for Fiscal Year 2026-27.

ATTACHMENTS

1. Resolution No. 2026-XX (Including Exhibit A)

2. Assessment Table for Maintenance District No. 1-92 (Village Streetscape Improvements) RESOLUTION NO. 2026-XX
RESOLUTION APPROVING THE ANNUAL ENGINEER’S REPORT,

CONFIRMING THE DIAGRAM OF ASSESSMENTS, AND ORDERING

THE LEVY AND COLLECT OF ASSESSMENTS WITHIN THE CITY
OF BIG BEAR LAKE MAINTENANCE DISTRICT NO. 1-92 (VILLAGE

STREETSCAPE IMPROVEMENTS) FOR
FISCAL YEAR 2026-27
WHEREAS, on July 1, 1992, pursuant to the Landscaping and Lighting Act of 1972 (Division 15, Part 2 of the California Streets and Highways Code; the “Act”), the City Council of the City of Big Bear Lake established the City of Big Bear Lake Maintenance District No. 1-92 (Village Streetscape Improvements) (the “District”) for the purpose of financing the maintenance of certain improvements (the “Village Improvements”) in the Village Specific Plan area; and, WHEREAS, the Act authorizes formation of a landscaping, lighting, and maintenance district for, among other things, maintenance of sidewalks, medians, parkways, slopes, open spaces, public parks, and street lights on the basis of benefits received; and WHEREAS, the City Council of the City of Big Bear Lake (the “City Council”) intends to continue the maintenance and servicing of the improvements and assess the properties within the District the partial costs of the maintenance and servicing of property within the District; and WHEREAS, Section 22622 of the Streets and Highways Code, State of California, requires that an Engineer’s Report be prepared and filed annually, outlining the assessments to be levied against the properties within the District; and
WHEREAS, the Engineer’s Report has been prepared in compliance with the Act; and, WHEREAS, sidewalks, parkways, medians, open spaces, street trees, streets, streetlights, landscaping, furniture and signs, and energy charges for intersection and mid-block lighting are installed, maintained, and operated for street purposes, and continued assessments for these uses do not require a vote provided that the assessments are not increased, except for an annual inflation adjustment factor, if such inflationary increase has been previously approved by the property owners, as per the Act and Articles; and
WHEREAS, the assessment rate of $43.00 per linear foot of street frontage is the proposed assessment rate for Fiscal Year 2026-27 and such rate remains unchanged from the prior fiscal year.

WHEREAS, the City Council wishes to levy and collect the assessments within the District for Fiscal Year 2026-27 at the rate set forth above; and
WHEREAS, the City Council has caused notice of a public hearing as required by the Act and the Articles for consideration of the Fiscal Year 2026-27 assessment levy; and WHEREAS, the City Council has held a duly noticed public hearing on July 8, 2026 relating to Item 2.1
Attachment 1
the levy of the annual assessments, all interested persons were afforded the opportunity to hear and be heard, and the City Council considered all oral and written statements made or filed at the public hearing; and
WHEREAS, the City Council has received and reviewed an annual engineer’s report (the “Engineer’s Report”) and is now satisfied with the assessments, diagram, and all other matters as contained in the Engineer’s Report as it is now submitted for final consideration and approval.

NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Big Bear Lake that:

1. The foregoing recitals are true and correct and are incorporated herein by this reference.

2. The City of Big Bear Lake desires to continue to provide for the necessary maintenance services within the area of the District.

3. The City of Big Bear Lake adopted an Engineer’s Report for the District pursuant to section 22622 of the Streets and Highways Code.

4. A Public Hearing was held on Wednesday, July 8, 2026 at the Big Bear Lake Civic Center and it was duly noticed according to the requirements of the Act and the Articles.

5. The City Council hereby finds and determines that the procedures for the consideration of the levy of the annual assessments have been undertaken in accordance with the Act and the Articles. The proposed assessments for Fiscal Year 2026-27 are not proposed to be increased beyond what was previously authorized by the property owners of the District.

6. Based upon the Engineer’s Report, testimony, and other evidence presented at the public hearing, the City Council hereby makes the following determinations regarding the proposed assessments:
a. The proportionate special benefit derived by each assessed parcel has been determined in relationship to the entirety of the cost of the operations, maintenance and servicing of the improvements;
b. The assessments do not exceed the reasonable cost of the proportional special benefit conferred on each parcel; and
c. Only special benefits have been assessed.

7. The public interest and convenience requires and this legislative body does hereby order the maintenance work to be performed as said maintenance work is set forth in the Engineer’s Report and as previously declared and set forth in the resolution of intention adopted June 10, 2026.

8. The Engineer’s Report shall be filed in the office of the City Clerk and shall remain open for public inspection.

9. The County of San Bernardino (the “County”) shall enter onto the county assessment roll, opposite each lot or parcel of land, the amount assessed thereupon, as shown in the Engineer’s Report. The assessments shall be collected at the same time and in the same manner as County taxes are collected and all laws providing for the collection and enforcement of County taxes shall apply to the collection and enforcement of the assessments.

10. The assessments as above authorized and levied for these proceedings will provide revenue and relate to the Fiscal Year commencing July 1, 2026 and ending June 30, 2027.

11. This Resolution shall be effective immediately following its adoption.

PASSED, APPROVED AND ADOPTED this 8th day of July, 2026.

Randall Putz, Mayor
ATTEST:

Erica Stephenson
City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2026-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 8th day of July, 2026 and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_________________________
Erica Stephenson, City Clerk

CITY OF BIG BEAR LAKE

PUBLIC WORKS & ENGINEERING DEPARTMENT
CITY OF BIG BEAR LAKE MAINTENANCE DISTRICT NO. 1-92 (VILLAGE

STREETSCAPE IMPROVEMENTS)
Fiscal Year 2026-27
ENGINEER’S REPORT
INTENT MEETING: June 10, 2026
PUBLIC HEARING: July 8, 2026
Item 2.1
Exhibit A
19361.00132\44810144.1
ENGINEER’S STATEMENT
This Report describes the City of Big Bear Lake Village Maintenance Assessment District No. 1- 92 and proposed changes or modifications related thereto including the improvements, budgets, parcels and assessments to be levied for Fiscal Year 2026-2027, pursuant to the City's Resolution of Intention. The undersigned respectfully submits the enclosed Report as directed by the City Council.

Dated: April 8, 2026
Prepared By: Miguel Cabanas, P.E.

ENGINEER’S REPORT

CITY OF BIG BEAR LAKE
CITY OF BIG BEAR LAKE MAINTENANCE DISTRICT NO. 1-92 (VILLAGE

STREETSCAPE IMPROVEMENTS)

TABLE OF CONTENTS
I. INTRODUCTION .............................................................................................................. 2 II. PLANS AND SPECIFICATIONS ..................................................................................... 3 III. ASSESSMENT................................................................................................................... 3 IV. ESTIMATED MAINTENANCE COSTS .......................................................................... 4 V. ASSESSMENT DIAGRAM............................................................................................... 6 VI. METHOD OF ASSESSMENT........................................................................................... 7 APPENDIX A: ASSESSMENT ROLL............................................................................ 10 APPENDIX B: DESCRIPTION OF BUDGET ITEMS .................................................. 11 APPENDIX C: GENERAL BOUNDARY MAP............................................................. 12 2 I. INTRODUCTION

BACKGROUND
This report is prepared in compliance with the requirements of Article 4, Chapter 1, of the Landscaping and Lighting Act of 1972 (The “Act”), which is Part 2 of Division 15 of the California Streets and Highways Code, Article 4.3, Section 53739 of the California Government Codes (the “Code”), and Articles XIII C and XIII D to the California Constitution (the “Articles”).

The City of Big Bear Lake currently operates and maintains the City Of Big Bear Lake Maintenance District No. 1-92 (Village Streetscape Improvements) (the “District”) to fund the sidewalk and landscaping maintenance of various amenities located throughout the Village area, which is generally located from Pine Knot Ave from Big Bear Blvd. to Village Drive and Village Drive from Pine Knot Ave to Bonanza Road. Appendix C shows a map of all the parcels in the Assessment District. The Village is a heavily utilized pedestrian, and tourist destination. Since the passage of Proposition 218, the “Right to Vote on Taxes Act”, which added Articles XIII C and XIII D to the California Constitution (The Articles), new procedures must be followed to levy assessments under the Landscaping and Lighting Act of 1972. These Articles requires that all assessments be supported by a detailed Engineer’s Report prepared by a registered professional engineer. This report includes the information required by law for the Assessment District.

The Act and Articles also provide for the increase of existing assessments or the implementation of a cost-of-living adjustment factor, such as the consumer price index (CPI), for the express purpose of paying the costs associated with installing, maintaining, and servicing lighting and landscaping improvements. The costs associated with the installation, maintenance, and servicing of the improvements may be assessed against those properties which are specially benefited by the installation, maintenance, and servicing. The City may only increase the maximum assessment rates or impose an annual CPI factor for an assessment district after first complying with the requirements of the Act and the provisions of the Articles.

The City initiates proceedings for the annual levy of assessments for the district by passing a resolution that states that the levy is proposed under the Act and Articles. This resolution also describes the improvements, describes the name and location of the district, and finally orders an engineer, who is a registered professional engineer, certified by the State of California, to prepare and file a detailed report.

The report prepared by the engineer must include plans and specifications for the improvements.

The report must also include an estimate of the costs of the improvements, a diagram, or map of the assessment district showing the boundary of the district, the proposed assessment, and an explanation of the estimated costs of the improvements against the parcels or lots, which benefit from the improvements. Once the report is completed, it is presented to the City Council for its review and approval as presented, or it may be modified and approved.

After the report is approved, the City Council may adopt a Resolution of Intention that declares its intent to levy assessments within the assessment district, describes the improvements, gives the district a distinct name, and refers to the report for details of the district. The Resolution of Intention also sets a time and place for a hearing on the annual assessments. 3 II. PLANS AND SPECIFICATIONS
The maintenance and services provided for the improvements within the District generally described as follows:

The operation, maintenance, and servicing of streetlights, sidewalks, and ornamental structures, landscaping, including trees, shrubs, grass, and other ornamental vegetation, snow removal, trash services and appurtenant facilities, including irrigation systems, located in public places within the boundaries of the District. Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of the streetlights, sidewalks, planters, benches, decorative signs, and ornamental structures, landscaping and appurtenant facilities, including repair, removal, or replacement of all or part of any of the ornamental structures, landscaping or appurtenant facilities; providing for the life, growth, health, and beauty of the landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, and treating for disease or injury; the removal of trimmings, rubbish, debris and other solid waste, sweeping and snow removal from public sidewalks; and the cleaning, and painting of walls and other improvements to remove or cover graffiti. Servicing means the furnishing of electricity for the lighting and operation of the streetlights and ornamental structures, landscaping, and appurtenant facilities, and water for the irrigation and control of the landscaping and the maintenance of any of the ornamental structures, landscaping, and appurtenant facilities.

The improvements within the District were constructed under Assessment District No. 23-91 and were designated the “Village Improvements.” Improvements for APN 308-135-01 (Holiday Inn) and APN 308-146-02 (Vacant) were installed by the developers of these properties and annexed to the District as Annexation No. 1. Improvements for “The Club”, Tract 16126 (APN 308-137- 07) were installed by the developer of this property and annexed to the District as Annexation No.

2. Reference is hereby made to said plans and specifications for the improvements described above and they are by reference made a part of this report to the same extent as if said plans and specifications were attached hereto. All improvements consisting of sidewalks, landscaping, street trees, streets, streetlights, landscaping and signs exist at the present time.

Because the improvements were constructed as part of a separate assessment and the scope of work for this assessment mainly includes maintenance and services, there are no plans or specifications associated this this Assessment. The Plans and Specifications for the original improvements for the District are on file in the office of the City Clerk and the City Engineer where they are available for public inspection.

III. ASSESSMENT
All assessed lots or parcels of real property within the District are listed in Appendix A and on the Assessment Rolls that are on file in the office of the City Clerk and the City Engineer and are hereby made a part of this report by reference. Each Assessment Roll states the net amount to be assessed upon assessable lands within the District for fiscal year 2026/27, and shows the fiscal year 2026/27 assessment upon each lot and parcel within the District and describes each assessable lot or parcel of land within the District. These lots and parcels are more particularly described on the County Assessment Roll, which is on file in the office of the San Bernardino County Assessor 4 and by reference is made a part of this report. A summary sheet showing the Assessor Parcel Numbers is within this report.

IV. ESTIMATED MAINTENANCE COSTS
The Act provides that the estimated costs of maintenance for the improvements may include the total maintenance costs for the entire fiscal year 2026/27, including incidentals, which may include reserves to operate the District.

The Act also provides that the amount of any surplus, deficit, or contribution be included in the estimated cost of improvements. The net amount to be assessed on the lots or parcels within the district is the proportional share of maintenance, and servicing costs with adjustments either positive or negative for reserves, surpluses, deficits, and/or contributions.

A detailed budget is available in the office of City Management Services of the City of Big Bear Lake. Budgetary items for the annual maintenance costs include the material, labor, electricity, water, trash removal, snow removal, and general maintenance associated with maintaining the District. A description of detailed budget items is included herein as “Appendix B”.

For Fiscal Year 2025/26 assessments were approved at $43.00 per lineal foot of property frontage.

Although recent inflationary pressures have caused the costs of maintaining the improvements and providing the services to increase year-over-year outpacing the amount of the current assessment rates, for Fiscal Year 2026/27, the City proposes to keep the assessments unchanged from Fiscal Year 2025/26 and maintain the assessment rate at $43.00 per lineal foot of property frontage.

The following table is an abbreviated budget for the District reflecting the current assessment, and the proposed assessment for Fiscal Year 2026/27.

TABLE 1 – ASSESSMENT DISTRICT BUDGET SUMMARY
*The District collects the parcel assessments as provided which represent 44% of the cost of operating the District for the special benefit as received by the assessed parcels. The City contribution from the General Fund represents 56% of the District operating revenue for the costs associated with the General Benefit, which is available to the general public.

FISCAL YEAR 2025/26 2026/27
Total maintenance and servicing costs* $510,020 $525,319 City contribution from general fund* $281,407 $281,407
Net amount to be assessed to assessable
lands within the district
$221,106 $221,106
Budget Deficit ($7,507) ($22,806)
Assessed parcels 56 56
Total lineal foot frontage 5,142 5,142
Total fiscal year assessment per linear
foot
$43.00 $43.00
5 For Fiscal Year 2026/27, estimates of the operating expenses, compared with the revenue the District will run a deficit of approximately $22,806, which is an increase in the deficit from Fiscal Year 2025/26.

The District’s annual maintenance costs do not include any costs for future capital improvement projects, improvement replacements or repairs.
6 V. ASSESSMENT DIAGRAM
The boundary of the Village Maintenance Assessment District No. 1-92 is generally described as including the following properties described below and listed by Assessor’s Parcel Number:
(1) Village Drive from Stocker Avenue to a point approximately 1,513 feet westerly to Bonanza Drive, and the east side of Bonanza Drive from Village Drive to a point approximately 100 feet north of Village Drive.
(2) Pine Knot Avenue from Big Bear Boulevard to Cameron Drive.

The boundary maps/diagrams for the District are incorporated and made a part of this report as Appendix C.

TABLE 2 – ASSESSED FRONTAGE OF PARCELS IN DISTRICT
Assessors Parcel
Numbers
Assessed
Footage
Assessors
Parcel
Numbers
Assessed
Footage
Assessors
Parcel
Numbers
Assessed
Footage
308-165-01 50 308-171-35 120 308-181-07 82
308-165-02 62 308-171-36 80 308-181-13 61
308-165-03 45 308-171-37 40 308-183-21 100
308-165-04 45 308-171-38 183 308-271-01 510
308-166-28 125 308-171-39 80 308-146-02 236
308-166-29 46 308-171-40 80 308-121-69 405
308-166-34 40 308-172-01 50
308-166-35 50 308-172-02 50
308-166-59 80 308-172-24 50
308-166-51 39 308-172-25 152
308-171-01 173 308-173-33 100
308-171-02 75 308-173-30 100
308-171-05 40 308-173-27 100
308-171-08 40 308-174-03 40
308-171-10 40 308-174-04 40
308-171-11 40 308-174-14 50
308-171-16 40 308-174-15 50
308-171-17 40 308-174-27 76
308-171-18 40 308-174-28 120
308-171-19 40 308-174-37 80
308-171-20 40 308-174-39 40
308-171-41 120 308-174-42 110
308-171-24 40 308-181-14 290
308-171-28 40 308-181-05 55
308-171-34 70 308-181-06 152
7 If any parcel submitted for collection is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, a corrected parcel number and/or new parcel number will be identified and resubmitted to the County Auditor/Controller. The assessment amount to be levied and collected for the resubmitted parcel or parcels shall be based on the method of apportionment and assessment rate approved in this Report. Therefore, if a single parcel has changed to multiple parcels, the assessment amount applied to each of the new parcels shall be recalculated and applied according to the approved method of apportionment and assessment rate rather than a proportionate share of the original assessment.

VI. METHOD OF ASSESSMENT

BACKGROUND
The Landscaping and Lighting Act of 1972 provides that assessments may be apportioned upon all assessable lots or parcels of land within a district in proportion to the estimated benefits to be received by each lot or parcel from the improvements. In addition, Articles XIII C and XIII D of the California Constitution require that a parcel's assessment may not exceed the reasonable cost of the proportional special benefit conferred on that parcel. The Articles provide that only special benefits are assessable, and the City must separate the general benefits from the special benefits conferred on a parcel. A special benefit is a particular and distinct benefit over, and above general benefits conferred on the public at large, including real property within the District. The general enhancement of property value does not constitute a special benefit.

A general benefit applies to activities that benefit the public at large within the area, whether they own properties or not. A special benefit is a benefit derived by the property owners in the area due to enhanced maintenance efforts directly benefiting their properties. The current ratio determining the special benefit and general benefit is 44% special benefit and 56% general benefit. As such, the collected assessment from the parcel owners would represent 44% of the expenses for the operation of the District. The City would contribute the remaining 56% of the revenue to satisfy the general benefit element.

SPECIAL BENEFIT
Each and every parcel within the District receives a particular and distinct benefit from the improvements over and above general benefits conferred by the improvements.

The maintenance and services for the improvements in the Village confer a particular and distinct special benefit upon parcels within the District because of the nature of the services. The proper maintenance of landscaping specially benefits parcels within the District by moderating temperatures, providing oxygenation, and attenuating noise from the adjacent streets, thereby enhancing the environmental and aesthetic quality of the businesses. The spraying and treating of landscaping for disease reduces the likelihood of insect infestation and other diseases spreading to private landscaping located throughout the properties within the District. The proper maintenance (including water and electricity costs) of the streetlights, sidewalks, landscaping, ornamental and decorative structures, and appurtenant facilities reduces property-related crimes (especially vandalism) against properties in the District. This is accomplished through the abatement of graffiti and by providing an attractive environment and one where all businesses are highly visible and 8 well lighted. The removal and hauling of snow (sidewalks and parking stalls) in the winter and refuse throughout the year provide a safe, clean and attractive location for business by providing readily accessible parking and access to businesses during snow events, as well as promotes/preserves health and safety ensuring trash is promptly removed and cleaned. Finally, the proper maintenance of landscaping, and ornamental and decorative structures improves the attractiveness of the properties within the District and provides a positive visual experience each and every time a trip is made to or from the businesses. All of the above-mentioned attributes contribute to a specific enhancement for each of the parcels within the District, and are particular to the parcels within the District.

GENERAL BENEFIT
In addition to the special benefits received by the parcels within the District, there are incidental general benefits conferred by the proposed improvements.

The proper maintenance (including water and electricity costs) of street lighting, sidewalks, landscaping, and appurtenant and ornamental facilities within the District provide a safe, clean and attractive destination for visitors. The spraying and treating of landscaping within the District for disease reduces the likelihood of insect infestation and other diseases spreading to landscaping located throughout other properties within the City. The removal of snow from sidewalks provides a safe path for visitors to the Village shops. The maintenance (including electricity costs) of streetlights provides a safe environment for pedestrians and motorists visiting the Village. The removal of refuse from the Village provides visitors with a clean and attractive destination.

Finally, the proper maintenance (including water and electricity costs) of street lighting, sidewalks, landscaping, and ornamental structures provides a positive visual experience and enhances the City of Big Bear Lake’s role as a resort community and vacation destination. All of the abovementioned constitutes incidental general benefits conferred by the improvements.

The total benefits are thus a combination of the special benefits to the parcels within the District and the general benefits to the public at large and to adjacent property owners. The portion of the total Village Improvement maintenance costs, which are associated with general benefits, will not be assessed to the parcels in the District, but will be paid from other City Funds.

Because the Village improvements are located immediately adjacent to properties within the District, and are maintained solely for the benefit of the properties within the District, any benefit received by properties outside of the District is merely incidental. The City will contribute additional funding for any maintenance costs in the District, which are not recovered from assessments.

APPORTIONMENT
Based upon the established 44% special benefit/ 56% general benefit distribution, the special benefit contribution will be calculated as follows:

For example, in FY 2026/27 this calculation is as follows:
5,142 lineal feet × $43.00= $221,106
9 Per Table 1 above, since the special benefit is 44% of the total revenue for the District, the total generated revenue is $502,513, and the general benefit is 56% of the total revenue, or $502,513 − $221,106= $281,407.

Each of the parcels within the district has access to the improvements and the maintenance and servicing thereof. Since the parcels front onto the street and sidewalk improvements, the benefits to each parcel are based on the width of the parcel fronting the improvements. In the District, all parcels are assessed based on the front linear footage of the parcel to be assessed. For fiscal year 2026/27 there is a total of 5,142 front linear feet within the Village. See the Assessment Roll included herein as Appendix “A” for individual parcel data.

The following formulas are used to calculate each property’s District assessment.

Total Balance to Levy/Total Front Linear Footage = Levy per Front Linear Foot (Rate) Parcels Total Front Linear Foot  Levy per Front Linear Foot (Rate) = Parcel Levy Amount Table 1 below is a sample levy calculation for a parcel in the District.

TABLE 3 – ASSESSED FRONTAGE OF PARCELS IN DISTRICT

ADJUSTED ASSESSMENT
RATE
($/LF)

PARCEL

FRONTAGE
(LF)
= PARCEL LEVY
$43.00  100 = $4,300
The Total Balance to Levy is the total amount to be levied to the parcels within the District. The Balance to Levy represents the total direct and administration costs. This dollar amount represents the funds that are to be collected for that fiscal year from the property owner.

All assessed lots or parcels of real property within the District are listed on assessment rolls that are on file in the office of the City Clerk and the City Engineer, and are hereby made a part of this report by reference. Each Assessment Roll states the net amount to be assessed upon assessable lands within the District for fiscal year 2026/27, shows the fiscal year 2026/27 assessment upon each lot and parcel within the District and describes each assessable lot or parcel of land within the District. These lots and parcels are more particularly described on the county assessment roll, which is on file in the office of the San Bernardino County Assessor and by reference is made a part of this report.

The assessments for the District are to be heard before the City Council at a Public Hearing on July 8, 2026.
10 APPENDIX A: ASSESSMENT ROLL
The Assessment Roll for the District is voluminous and is not bound in this report but by reference is incorporated and made a part of this report. The Assessment Roll is on file in the office of the City Clerk and the City Engineer, where it is available for public inspection.

Reference is made to the San Bernardino County Assessment Roll for a description of the lots or parcels in the District.
11 APPENDIX B: DESCRIPTION OF BUDGET ITEMS
SNOW REMOVAL – Provides for snow removal and hauling from building front to building front, including all Village sidewalks, parking lanes, and street and parking stalls, including labor and equipment.

LANDSCAPING MAINTENANCE – Provides for the maintenance including weeding, pruning trees and hanging of flower baskets in landscaped areas as well as maintenance of the necessary irrigation systems to sustain the plant materials.

STREET LIGHTING MAINTENANCE – Provides for the maintenance and repair of lighting fixtures.

UTILITIES (GAS, WATER AND ELECTRICITY) – Provides for the utility costs for the operation of irrigation for landscaped areas, electricity costs for street/ pedestrian lights, and lighting fixtures and features during the holiday season.

TRASH SWEEPING & REMOVAL – Provides for street sweeping and removal of litter from the sidewalks, street, and parking lanes including weekly street sweeping and manual litter removal performed by staff. Trash removed by staff from all recycling receptacles located on sidewalks.

REPAIRS TO DAMAGED/DEFACED PROPERTY – Provides for minor maintenance projects and repairs associated with fixtures, furnishings, pole banners, decorative signage, and wood carvings, and posts.

TRASH SERVICE – Provides for the emptying of trash cans in the Village, currently contracted out to Big Bear Disposal.

DESCRIPTION OBJECT FY27 PROPOSED

REVENUE
Village Assessments $221,106
Transfer In-General $281,407
REVENUE TOTAL $502,513

EXPENSE
Personnel Services Salaries, Overtime, Direct Benefits $376,395 Utilities - Gas Utilities - Gas $25,000
Utilities - Water Utilities - Water $10,000
Utilities - Electric Utilities - Electric $30,000
Maint-Buildings and Grounds Maintenance & Grounds $53,224 Contractual Services Contractual Services $30,700
EXPENSE TOTAL $525,319
DEFICIT TOTAL ($22,806)
12 APPENDIX C: GENERAL BOUNDARY MAP
Assessors Parcel
Numbers Assessed
Upon
Frontage Feet
(in Lineal Feet)
Proposed FY 2026/27
Total Assessment
($43.00/Linear Foot)
1 308-165-01 50 $2,150.00
2 308-165-02 62 $2,666.00
3 308-165-03 45 $1,935.00
4 308-165-04 45 $1,935.00
5 308-166-28 125 $5,375.00
6 308-166-29 46 $1,978.00
7 308-166-34 40 $1,720.00
8 308-166-35 50 $2,150.00
9 308-166-59 80 $3,440.00
10 308-166-51 39 $1,677.00
11 308-171-01 173 $7,439.00
12 308-171-02 75 $3,225.00
13 308-171-05 40 $1,720.00
14 308-171-08 40 $1,720.00
15 308-171-10 40 $1,720.00
16 308-171-11 40 $1,720.00
17 308-171-16 40 $1,720.00
18 308-171-17 40 $1,720.00
19 308-171-18 40 $1,720.00
20 308-171-19 40 $1,720.00
21 308-171-20 40 $1,720.00
22 308-171-41 120 $5,160.00
23 308-171-24 40 $1,720.00
24 308-171-28 40 $1,720.00
25 308-171-34 70 $3,010.00
Subtotal $62,780.00

CITY OF BIG BEAR LAKE
MAINTENANCE DISTRICT NO. 1-92
(VILLAGE STREETSCAPE IMPROVEMENTS)
FY 2026/27
Item 2.1
Attachment 2
Assessors Parcel
Numbers Assessed
Upon
Frontage Feet
(in Lineal Feet)
Proposed FY 2026/27
Total Assessment
($43.00/Linear Foot)
26 308-171-35 120 $5,160.00
27 308-171-36 80 $3,440.00
28 308-171-37 40 $1,720.00
29 308-171-38 183 $7,869.00
30 308-171-39 80 $3,440.00
31 308-171-40 80 $3,440.00
32 308-172-01 50 $2,150.00
33 308-172-02 50 $2,150.00
34 308-172-24 50 $2,150.00
35 308-172-25 152 $6,536.00
36 308-173-33 100 $4,300.00
37 308-173-30 100 $4,300.00
38 308-173-27 100 $4,300.00
39 308-174-03 40 $1,720.00
40 308-174-04 40 $1,720.00
41 308-174-14 50 $2,150.00
42 308-174-15 50 $2,150.00
43 308-174-27 76 $3,268.00
44 308-174-28 120 $5,160.00
45 308-174-37 80 $3,440.00
46 308-174-39 40 $1,720.00
47 308-174-42 110 $4,730.00
48 308-181-14 290 $12,470.00
49 308-181-05 55 $2,365.00
50 308-181-06 152 $6,536.00
Subtotal $98,384.00

CITY OF BIG BEAR LAKE
MAINTENANCE DISTRICT NO. 1-92
(VILLAGE STREETSCAPE IMPROVEMENTS)
FY 2026/27
Assessors Parcel
Numbers Assessed
Upon
Frontage Feet
(in Lineal Feet)
Proposed FY 2026/27
Total Assessment
($43.00/Linear Foot)
51 308-181-07 82 $3,526.00
52 308-181-13 61 $2,623.00
53 308-183-21 100 $4,300.00
54 308-271-01 510 $21,930.00
55 308-146-02 236 $10,148.00
56 308-121-69 405 $17,415.00
Subtotal $59,942.00
Total 5,142 $221,106.00

CITY OF BIG BEAR LAKE
MAINTENANCE DISTRICT NO. 1-92
(VILLAGE STREETSCAPE IMPROVEMENTS)
FY 2026/27

DISCUSSION/ACTION

ITEM REPORTS
July 8, 2026

MEETING
DATE: July 8, 2026
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Miguel Cabanas, PE, PLS, Engineering Manager
Israel Gomez Rosales, Associate Civil Engineer
SUBJECT: Award a Construction Contract to Elegant Construction, Inc., Authorize a Task Order with Merrell-Johnson Companies, and Approve a Budget Adjustment for the Bartlett Parking Lot Extension Project

BACKGROUND & DISCUSSION
The Bartlett Parking Lot Extension (Beaver/Badger) Project is included in the Fiscal Year 2026- 27 Annual Budget and Capital Improvement Program for construction. The project contemplates the construction of a new parking facility, with approximately 159 standard parking spaces and eight (8) ADA parking spaces, adjacent to the Village. The parking lot will be constructed across ten (10) parcels of property purchased by the City between 2024 and 2026, comprising approximately 2.2 acres. The parking lots will be located on Beaver Lane, between Badger Lane and Squirrel Lane, directly to the West of the Village.

In 2025, the City retained SWA Design Group, a landscape architecture firm specializing in publicspace design, to prepare a conceptual plan for the proposed parking facility. The conceptual design included the parking facility and recommendations for parking lot lighting, landscaping improvements, pedestrian pathways, and associated site amenities. Based upon the conceptual design, Engineering Division staff prepared grading plans, drainage improvements, water quality treatment measures, and all other civil construction documents necessary for project implementation. On March 11, 2026, the City Council approved a professional services agreement with SWA Design Group to prepare the landscape, irrigation, and electrical construction documents.

On April 15, 2026, the Planning Commission approved a Conditional Use Permit for the project following a duly noticed public hearing. On May 13, 2026, the City Council authorized staff to proceed with a bid solicitation for the Bartlett Parking Lot Extension Project in accordance with the California Public Contract Code and the City of Big Bear Lake Purchasing Guidelines.

Following Council authorization, staff circulated a Notice Inviting Bids through the Grizzly Newspaper, the City website, and PlanetBids. A non-mandatory pre-bid conference was held on June 11, 2026, providing prospective bidders the opportunity to review the project and ask questions. An addendum providing updates to the design, clarifications, and answers to questions posed by interested contractors was released by the City on June 19, 2026.

Item 3.1
On June 24, 2026, staff received, opened, and publicly read aloud eleven (11) sealed bids for the project with the following results:

Bidder Location Total Base
Bid Price
Alternate Bid
No. 1
Elegant Construction, Inc. Irvine, CA $2,689,301.80 $268,200.00 S. Porter, Inc. Big Bear Lake, CA $2,836,855.35 $ 52,000.00 Leonida Builders, Inc. Acton, CA $3,095,932.00 $268,200.00 Bear Valley Paving Big Bear Lake, CA $3,130,936.00 $ 50,000.00 Jacobson Engineering Construction,
Inc.

Palm Desert, CA $3,174,460.70 $ 26,820.00
Van Engineering, Inc. Wildomar, CA $3,275,301.50 $101,916.00 High Desert Underground, Inc. Apple Valley, CA $3,276,090.29 $ 35,509.68 Pub Construction, Inc. Diamond Bar, CA $3,385,063.43 $443,152.22 MDB General Engineering, Inc. San Diego, CA $3,462,901.01 $ 80,030.88 Riverside Construction Company,
Inc.

Riverside, CA $3,764,315.30 $ 96,552.00
ABNY General Engineering, Inc. Glendora, CA $3,803,000.00 $100,728.00 Staff reviewed the submitted bids for completeness and accuracy and evaluated the contractors’ qualifications, experience, and ability to successfully complete the project. Upon their review of the bid of Elegant Construction, Inc. staff identified minor errors and missing information within their bid documents. Additionally, on Friday, June 26, 2026, staff received a bid protest letter from S. Porter, Inc. protesting the bid of Elegant Construction, Inc. on a number of grounds. Staff, with support of the City Attorney’s Office, have reviewed the bid and the bid protest.

Staff recommends rejecting the bid protest as without merit. Further, staff recommends that the missing information within the bid of Elegant Construction, Inc. be waived as minor irregularities as the missing information has been subsequently furnished by the contractor and the omission of these items within the bid documents did not create a competitive advantage for the contractor.

Pursuant to the City’s standard bid documents and specifications, the City reserves the right to waive any minor irregularities within any bid or the bid process as a whole.

Staff has reviewed the contractor’s background for similar projects and experience to determine that the bidder is responsive and qualified to perform the work. Elegant Construction, Inc. has been in business since 2019 and provided references to a number of public works projects completed throughout the Southern California region. Staff spoke with representatives from the Cities of Irvine, Newport Beach, and Pasadena to inquire about the past performance of Elegant Construction, Inc. on similar public works projects and has found their references of performance to be satisfactory. Based upon this review, staff has found that Elegant Construction, Inc. is qualified and capable of performing this project.

The bid documents did include an Alternate Bid Item for the utilization of colored concrete, consistent with what is in place in the balance of the Village, in lieu of standard concrete. Based upon the pricing that was received for this alternate bid item, staff is not recommending the award of the Alternate Bid Item for this project.

The Engineer's Estimate of Probable Construction Costs for this project was $3.3 Million dollars.

The base bid received from Elegant Construction, Inc. was approximately 19% below the engineer's estimate. Staff recommends that the City Council award a construction contract for this project to Elegant Construction, Inc. in the amount of the base bid of $2,689,301.80. Furthermore, staff is requesting that the City Council authorize a contingency amount of $265,000 (approximately 10%) to address unforeseen conditions that may arise throughout the course of construction, for a total construction authorization of $2,954,301.80 All contingency expenditures will be subject to approval by City staff.

Due to the size and complexity of the project, additional construction support services beyond the capacity of City staff will be required. Accordingly, staff recommends approval of a task order with Merrell-Johnson Companies, one of the City's on-call engineering consultants, in the amount not to exceed $75,000 to provide construction inspection services. These services will be rendered on a time and materials basis according to the rates provided for in the on-call agreement between the City of Big Bear Lake and Merrell-Johnson Companies.

Construction is anticipated to begin in August 2026. Pursuant to the project specifications, the project shall be completed in two phases. Phase I will include all civil improvements, such as demolition, grading, concrete and wall improvements, and paving. The time for completion of Phase I shall be 60 working days. Phase II will include soil preparation and installation of trees and landscape material. Phase II of the project will take place in the Spring of 2027 as based upon the construction schedule, it is appropriate to install the landscaping in the spring rather than in the late fall or early winter. The time for completion of Phase II shall be 30 working days. The total time for completion of both phases shall be 90 working days. The project is expected to be completed in Spring 2027.

FISCAL IMPACT
The Bartlett Parking Lot Extension Project is included in the proposed Fiscal Year 2026-27 Capital Improvement Program Budget with a total budget of $2.5 million.

The total project authorization requested is $3,029,302, which includes the base construction contract amount of $2,689,301.80, a construction contingency of $265,000.20, and a $75,000 Task Order with Merrell-Johnson Companies for construction management and inspection services.

To fully fund the project, staff is requesting a budget adjustment of $529,302. Sufficient fund balance is available within the Development Impact Fee (DIF) Fund to cover the additional project costs. The required funding will be appropriated from the Development Impact Fee (DIF) accounts identified below.

Description Fund GL Account No. Type
(Rev/Exp)
FY 26/27
Budget
Proposed
Adjustment
FY 26/27 Amended
Budget
Bartlett Parking
Lot Extension
321 – Other
Capital
Improvements
321-4346-3973 Exp $ 2,500,000 $ 529,302 $ 3,029,302
Transfer In from
DIF-Drainage
321 – Other
Capital
Improvements
321-0000-4132 Rev $ - $ 193,000 $ 193,000
Transfer Out to
Other Capital
Improvements
342 - DIFDrainage 342-4344-5102 Exp $ - $ 193,000 $ 193,000 Transfer In from
DIF-Public
Facilities
321 – Other
Capital
Improvements
321-0000-4133 Rev $ - $ 336,302 $ 336,302
Transfer Out to
Other Capital
Improvements
343 - DIFPublic Facilities 343-4344-5102 Exp $ - $ 336,302 $ 336,302

ENVIRONMENTAL CONSIDERATIONS
On April 15, 2026, as part of the Conditional Use Permit approval, the Planning Commission approved a Categorical Exemption for this project pursuant to the California Environmental Quality Act (CEQA) Section 15332, Class 32 – In-Fill Development Project. A Notice of Exemption was subsequently recorded with the San Bernardino County Recorder. The award of a construction contract is within the scope of the previously approved environmental determination and no additional environmental review is required.

CONSIDERATION OF STRATEGIC PRIORITIES
This project aligns with the City Council’s Strategic Priority No. 1 as it “supports and invests in sustainable infrastructure projects and programs.” The project will increase public parking availability, improve pedestrian access, and support economic activity within the Village area.

RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Awarding a Construction Contract to Elegant Construction, Inc., in an amount not to exceed $2,954,302, and Authorizing a Task Order with Merrell-Johnson Companies, in an amount not to exceed $75,000, and Approving a Budget Adjustment to Fund All Project Expenditures for the Bartlett Parking Lot Extension Project.

ATTACHMENTS

1. Resolution No. 2026-XX

2. Bid Protest Email

3. Bid Protest Response Letter
RESOLUTION NO. 2026-XX

RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO ELEGANT
CONSTRUCTION, INC., IN AN AMOUNT NOT TO EXCEED $2,954,302, AND

AUTHORIZING A TASK ORDER WITH MERRELL-JOHNSON COMPANIES, IN AN AMOUNT NOT TO EXCEED $75,000, AND APPROVING A BUDGET

ADJUSTMENT TO FUND ALL PROJECT EXPENDITURES FOR THE

BARTLETT PARKING LOT EXTENSION PROJECT
WHEREAS, the Fiscal Year 2026-27 Annual Budget and Capital Improvement Program includes the Bartlett Parking Lot Extension (Beaver/Badger) which proposes to construct a public parking facility on approximately 2.2 acres of property along Beaver Lane, between Badger Lane and Squirrel Lane, in the vicinity of the Village; and,
WHEREAS, the City subsequently initiated the Bartlett Parking Lot Extension Project to construct approximately 167 public parking spaces and associated improvements including grading, drainage facilities, water quality treatment improvements, landscaping, irrigation, pedestrian facilities, site lighting, striping, signage, and related infrastructure improvements; and, WHEREAS, on April 15, 2026, the Planning Commission approved a Conditional Use Permit for the project and approved a Categorical Exemption pursuant to the California Environmental Quality Act (CEQA) Guidelines Section 15332, Class 32 – In-Fill Development Project; and, WHEREAS, on May 13, 2026, the City Council authorized staff to solicit bids for construction of the Bartlett Parking Lot Extension Project in accordance with the California Public Contract Code and the City's Purchasing Guidelines; and,
WHEREAS, on June 24, 2026, the City received and publicly opened 11 sealed bids for the project; and,
WHEREAS, staff reviewed all submitted bids for responsiveness, completeness, contractor qualifications, and compliance with the bid requirements and determined that Elegant Construction Inc. submitted the lowest responsive and responsible bid in the amount of $2,689,301.80; and, WHEREAS, staff recommends rejecting the bid protest received on June 26, 2026 by S. Porter Inc. as without merit and waive as minor irregularities any information missing in the bid submitted by Elegant Construction Inc. as said missing information was subsequently furnished by the contractor and the omission did not create a competitive advantage for the contractor; and, WHEREAS, staff recommends that the City Council award a construction contract to Elegant Construction Inc. in the amount of $2,689,301.80 and authorize a construction contingency in the amount of $265,000.20 for a total construction authorization of $2,954,302; and, WHEREAS, due to the size and complexity of the project, additional construction support services are necessary and staff recommends approval of a task order with Merrell-Johnson Companies, one of the City's on-call engineering consultants, in an amount not to exceed $75,000 to provide construction inspection services; and,
Item 3.1
Attachment 1
WHEREAS, the Fiscal Year 2026-27 Annual Budget and Capital Improvement Program was adopted by the City Council on June 10, 2026 and included a project budget of $2,500,000; and, WHEREAS, additional appropriations in the amount of $529,302 are necessary to fund the expenditures for the Bartlett Parking Lot Extension Project; and , WHEREAS, sufficient fund balance in the Development Impact Fund – Drainage and Development Impact Fund – Public Facilities support the additional appropriations.

NOW, THEREFORE, BE IT RESOLVED by the City Council that:

1. A construction contract is awarded to Elegant Construction Inc. in the amount of $2,689,301.80.

2. A construction contingency amount of $265,000.20 (approximately 10%) is established to cover the cost of any unforeseen conditions or additional work that arises throughout the course of construction.

3. A Task Order is approved with Merrell-Johnson Companies in an amount not to exceed $75,000 for in-field inspection and project management support services.

4. Increase budget appropriation in Other Capital Improvement Fund $529,302, increase budget appropriation in Development Impact Fund – Drainage by $193,000 and increase budget appropriation in Development Impact Fund – Public Facilities by $336,302.

5. The City Manager is authorized to execute all contract documents in a form approved by the City Attorney.

PASSED, APPROVED AND ADOPTED this 8th day of July, 2026.

Randall Putz, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2026-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 8th day of July, 2026 and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk
1 Miguel Cabanas, PE, PLS
From: Steve Porter <[email protected]>
Sent: Friday, June 26, 2026 11:38 AM
To: Israel Gomez Rosales; Sean Sullivan; Engineering; Miguel Cabanas, PE, PLS Subject: BARTLETT PARKING LOT EXTENSION PROTEST LETTER please confirm receipt EXTERNAL EMAIL - This email was sent by a person from outside your organization. Exercise caution when clicking links, opening attachments or taking further action, before validating its authenticity. 6/26/26
To whom it may concern:

Subject: Bid Protest for Bartlett Parking Lot Extension Project I am writing on behalf of S Porter Inc. to formally protest the bid submitted by Elegant Construction Inc. for the Bartlett Parking Lot Extension Project. After reviewing their submission, we have identified several significant concerns regarding the accuracy, completeness, and qualifications of their bid:

1. Incorrect Bid Schedule (Page 19, Line 61): The packet does not reflect the changes made via addendum. It lists a 24” root barrier instead of the required 36” root barrier.

2. Incorrect Alternate Bid (Page 20): The description provided does not match the proper bid schedule, as it only mentions "colored concrete" rather than the full required description.

3. Missing Subcontractor Information (Page 27): There are no entities listed for grading, asphalt placement, or concrete placement, despite the contractor stating they do not have their own fleet.

4. Lack of Notarization (Page 25): The bid package was not notarized as required. The section "to be completed for Contractor" remains blank.

5. Incomplete Line Item (Page 30, Line 9.0): This item is listed as "TBD."

6. Capacity and Personnel (Page 32, 34): The list of current projects appears excessive. We question if they have the personnel to manage this project, specifically noting that Samer and Majed are listed as full-time for this job despite having nine other active projects.

7. Relevant Experience (Pages 32, 33, 34): Their project history (HVAC, playgrounds, renovations, siding) does not align with the scope of work for a parking lot extension involving grading and asphalt. The submission appears to lack the specific experience required for this project.

8. Financial Funding (Page 32): We have concerns regarding their financial capacity to handle their current workload while maintaining progress on this project.

9. CARB Compliance (Page 40): The contractor states they have no fleet and are not CARB compliant. Given the nature of the work, CARB compliance is necessary, yet no compliant subcontractors were listed for grading or asphalt.

10. General Discrepancies: Several line items in the bid schedule are incorrect and do not reflect the updates provided in the addendums.

I am writing to request clarification regarding the bid evaluation process for BARTLETT PARKING LOT EXTENSION Specifically, we would like to know if the award will be based on the base bid item alone, or on the base bid plus the alternative bid. We are referencing the verbiage on page 20, which states that the City has the option to proceed with either method.

Could you please provide guidance on how this will be determined? See Notes from page 20
If the Contract Documents specify Alternate Bid items, the following Alternate Bid amounts shall be added to or deducted from the Total Bid Price entered above (please check the appropriate box), in the City’s sole discretion. The City can choose to Item 3.1
Attachment 2
2 include any, all, or none of the Alternate Bid items in the Work. If the City selects any of the Alternate Bid items, the corresponding Alternate Bid prices shall be added to or deducted from Base Bid Price for the Work. The City can award/select Alternate Bid items at any time(s
Based on these points, we believe the bid submitted by Elegant Construction Inc. is non-responsive and fails to meet the project requirements. We request a formal review of these discrepancies.

Thank you for your time and attention to this matter.

Best regards,
Steven Porter
President, S Porter Inc.

PO Box 596
Big Bear Lake, CA 92315
909-585-0530
CSLB 913143
Thank You,
Julie Aguilar
Office Manager
S Porter Inc
(909) 585-0530
Please confirm receipt
Item 3.1
Attachment 3

MEETING
DATE: July 8, 2026
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Kelly Tinker, Community & Economic Development Director SUBJECT: Proposed Updates to the City’s Film Permitting Process

BACKGROUND & DISCUSSION
At the November 12, 2025, City Council meeting, City Council received a presentation from staff regarding the City’s film services and permitting process. As part of the overview staff presented a summary of the City’s current process which included contracted services, Chapter 5.97 of the City’s Municipal Code, activities requiring a film permit, activities exempt from a film permit, and general administrative procedures for obtaining a permit. From this presentation Council directed staff to return with recommendations to simplify and streamline the existing process, and staff has identified several key changes that could simplify the City’s process, increase efficiency and improve the applicant experience.

The primary consideration is whether the City should continue to regulate all filming activity through a single permit process or transition to a framework that adjusts the level of City review based on the level of public impact. Under an impact-based approach, filming that does not affect public property, public access, traffic, parking, public safety, or City services could be exempted or reviewed through a simplified process, while higher-impact filming would remain subject to standard or enhanced review.

In review of other Southern California cities’ municipal codes and administrative frameworks, staff has identified several approaches that may be applicable to simplifying Big Bear Lake’s film permit process. The most applicable theme is not simply the elimination of steps, but the regulation of filming based on the level of public impact. Common approaches include exempting no-impact private-property filming, providing a no-fee or reduced-fee administrative review for low-impact filming, a standard fee and review for standard filming, and a standard fee plus cost recovery for complex filming activities.

Based on Council’s prior direction, the following updates are recommended by staff. Upon approval, staff would return with proposed amendments to Chapter 5.97 and related administrative procedures for Council adoption.

1. Establish a tiered film permit classification structure such as no-impact, low-impact, standard, and complex.

Item 3.2
As part of the no-impact filming classification, staff are proposing a permit exemption for filming conducted entirely on private-property when the activity does not create public impacts or require City review. This would reduce unnecessary permit processing for activity that does not involve or require use of City property, public rights-of-way, public parking, traffic control, City services, drones, special effects, pyrotechnics, or general public safety review. This private-property exemption would require compliance with all applicable local, county, and state regulations including Big Bear Lake’s Municipal Code and Development Code.

Low-impact filming could be reviewed through a simplified process when the activity involves small-scale production activity, limited equipment, no traffic control, no exclusive use of public property, and no need for City services. Council may also consider whether low-impact filming should be eligible for a few waiver or reduced fee structure provided that applicable insurance requirements are satisfied.

Standard and complex film permits would preserve City review for filming that uses public property, affects public access, requires City services, creates traffic or parking impacts, or involves higher-risk activities. Standard and complex permits may remain subject to the City’s adopted fee structure, with cost recovery applied when additional staff time, City services, or interagency coordination are required.

2. Consider expanding current exemptions.

Activities currently exempt from permitting:
- Filming conducted for news media coverage;
- Filming activities conducted for use in a criminal investigation or civil or criminal court proceeding;
- Non-commercial filming activities conducted solely for private or family use; and - Filming activities conducted by or for the City.

Activities proposed to be exempt from permitting:
- Filming conducted solely for non-commercial purposes including, but not limited to, personal, private or family use, which does not require the placement of equipment, parking of vehicles, or other use or control of public property to the exclusion of others; - Filming for news media, including, but not limited to, newspapers, magazines, news services, broadcast stations, television or cable news shows, internet news programs, and similar news media, for the primary purpose of disseminating news, recent events, and other current, public affairs;
- Filming that meets the proposed “no-impact” classification, or is conducted entirely on or within private-property, which does not require the placement of equipment, parking of vehicles, or other use or control of public property to the exclusion of others; - Approved filming at the City’s Performing Arts Center in conjunction with a meeting, performance, or otherwise authorized use;
- Filming by or for the City or other governmental agencies; and - Filming in conjunction with an approved special event so long as filming is not the primary aspect of the application for a special event and does not facilitate the modification of aspects approved as a part of the special event.

3. Intake and Permit Processing
The City currently contracts with Inland Empire Film Services (IEFS) for film permitting support and processing, acting as the City’s liaison and ombudsman for film permit applicants. Applicants are not required to submit film permit applications through the IEFS, and can provide completed applications directly to City staff for processing and approval, but the IEFS handles the majority of initial intake for permit applications as they are better positioned to assist production applicants in all aspects of the film permitting process.

Depending on the extent of the update to the City ordinance and administrative procedures, staff is proposing that initial review be conducted by City staff, helping to determine the classification of the filming activity (specifically for “no-impact” and “low-impact” permit applications). For proposed filming activity that meets the “standard” or “complex” threshold, staff can facilitate a referral to IEFS for their production expertise and interagency coordination.

The City’s current processing timeline requires applications to be submitted two business days before filming activity. While this timeline may be sufficient for no-impact and low-impact filming, standard or complex permits may require interdepartmental review, interagency coordination, public notice, traffic control review, or additional City services. Staff recommends that Council consider revising the processing timelines to allow for up to five business days for standard permits and ten business days for complex permits. An addendum can be included that allows for late submissions that are subject to staff availability and City Manager or designee determination.

4. Development of a Film-Friendly Webpage
Currently the City website redirects all Big Bear Lake film inquiries to the IEFS for initial review.

As part of the recommended updates to the City’s permitting process, a website update will be necessary to facilitate any directed changes. Updates to the City’s filming webpage would include frequently asked questions, location information, applicant expectations, review timelines, application materials, fee information, insurance requirements, drone procedures, and a film permit decision matrix. The webpage or application could also include a questionnaire to help applicants determine whether their project may qualify as no-impact, low-impact, standard, or complex filming. There is also potential for future integration of a film permitting portal into existing permitting platforms.

The proposed modifications outlined above would shift the City’s film permit process from the current required permit-for-all framework to an impact-based framework. This would allow the City to reduce unnecessary review for filming activity that creates no public impact, provide a simplified process for low-impact filming, and preserve standard or complex review for filming that may affect public property, neighborhoods, traffic, parking, or public safety. This approach would improve consistency, reduce unnecessary processing, and provide applicants with clearer expectations at the beginning of the review process.

FISCAL IMPACT
There is no direct fiscal impact associated with receiving this report and providing direction to staff.

ENVIRONMENTAL CONSIDERATIONS
Under Section 15378 of the California Environmental Quality Act (CEQA) Guidelines, this is not a project, and, therefore, no environmental review is required.

CONSIDERATION OF STRATEGIC PRIORITIES

1. Enhance community engagement and local advocacy strategies, while bolstering partnerships with residents, businesses and regional partners.

2. Preserve and protect the quality of life for the residents and the businesses, while maintaining a balance with the environment to foster a sustainable economic base.

RECOMMENDED ACTION
It is recommended that the City Council receive the staff report and presentation, discuss the proposed transition from a permit-for-all film permitting process to a tiered, impact-based framework, and direct staff to return with these proposed amendments to Chapter 5.97 of the Big Bear Lake Municipal Code and related administrative procedures for adoption.

ATTACHMENTS

1. Existing Municipal Code 5.97 – Filming Activities

2. Film Permit Application
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Chapter 5.97 - FILMING ACTIVITIES

5.97.010 - Purpose.

It is the purpose of this chapter to provide rules governing the issuance of permits for filming activities on location within the city. The intent of this chapter is to ensure that photographers and motion picture, television, commercial and nontheatrical filming companies will be encouraged to use locations for filming activities within the city so long as those activities are consistent with the public safety and the protection of property.
(Ord. 92-212 § 2 (part), 1992)

5.97.020 - Definitions.

As used in this chapter:
"Applicant" means the person, organization, association or other entity applying for a permit to film in the city.
"City" means the city of Big Bear Lake.
"Filming activity" means the staging, shooting, filming, videotaping, photographing, or other similar process conducted for the making of still photographs, motion pictures, television programs, commercial and nontheatrical film productions. "Film permit office" means the office designated by the city council to coordinate filming and issue film permits in the city of Big Bear Lake.
"Film permit" means written authorization from the city's representative designated by city council to conduct the filming activity described in the permit. "News purposes" means a filming activity conducted for the purpose of reporting on persons, events or scenes which are in the news for newspapers, television news and other news media.
"Permittee" means the person, organization, corporation, association or other entity issued a filming permit under this chapter.
"Public street" means any street or road maintained by the city and located within the city limits.
"Still photography" means and includes all activity attendant to staging or shooting commercial still photographs.
"Studio" means a fixed place of business where filming activities are regularly conducted upon the premises.

Item 3.2
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(Ord. 92-212 § 2(part), 1992)

5.97.030 - Permit—Required.

It is unlawful to conduct a filming activity within the city without a film permit from the film permit office.

A permit issued by the film permit office authorizes filming within the city limits, but does not authorize use or occupancy of property not owned, leased or controlled by the city without written consent of the property owner and/or lessee. The permit must be in the possession of the permittee at all times while conducting filming activities in the city.
(Ord. 92-212 § 2(part), 1992)

5.97.040 - Permit exceptions.

A film permit shall not be required for any of the following activities, provided that the activity will not require the closure of a public street, or substantially impede vehicular traffic thereon:

Filming activities conducted for news purposes;
Filming activities conducted at studios;
Filming activities conducted for use in a criminal investigation or civil or criminal court proceeding;
Noncommercial filming activities conducted solely for private or family use; Filming activities conducted by or for the city.
(Ord. 92-212 § 2(part), 1992)

5.97.050 - Deadline for filming applications.

Applications for a filming permit must be filed with the film permit office a minimum of two business days in advance of the date the film activity is to begin, except that an application for a film permit which authorizes street closures, stunts or pyrotechnics must be filed a minimum of five business days in advance of the first day of filming. No late applications will be processed by the city unless the film permit office determines that special circumstances beyond the control of the applicant precluded its timely submittal and that sufficient time remains for city staff to process and investigate the application and for staff to prepare for the filming activity.
(Ord. 92-212 § 2(part), 1992)

5.97.060 - Application form.

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The permit application shall be on a form furnished by the film permit office signed by the applicant or agent thereof and approved by the authorized city designee. (Ord. 92-212 § 2(part), 1992)

5.97.070 - Permit approval/denial.

The film permit office shall approve, conditionally approve or deny the application within two business days of receipt of the application unless the proposed filming activity requires extensive review by other city departments due to fire or traffic safety. The film permit shall be approved by the film permit office unless the film permit office determines from consideration of the application or other pertinent information that any of the following conditions exist and cannot be corrected through the imposition of conditions on the permit:

The filming activity will substantially disrupt the use of a street at a time when it is usually subject to high traffic volumes, or will interfere with the operation of emergency vehicles in the proposed permit area, or where the activity is substantially incompatible with nearby residential uses;
The location of the filming activity will substantially interfere with street maintenance work or activities carried out pursuant to a previously authorized excavation permit; The proposed permit location will substantially interfere with other previously authorized activities, contractual obligations or safety of the public or persons participating in the filming activity while within the city;
The proposed permit location is on city property and the filming activity will substantially interfere with municipal functions or the scheduled maintenance of city buildings or grounds; The filming activity creates a substantial risk of injury to persons or damage to property; The applicant has failed to complete the application after a determination by the film permit office that the application is incomplete, or the information contained in the application is found to be false in any material detail;
The filming activity would violate federal, state or local law including licensing or permit requirements;
The permit applicant has a demonstrated record of noncompliance with permit conditions. (Ord. 92-212 § 2(part), 1992)

5.97.080 - Permit conditions.

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The film permit office may condition the issuance of a film permit by imposing reasonable requirements concerning the time, place, manner and duration of filming activities. These conditions shall be listed on the film permit. Such conditions may include, but need not be limited to, the following:

Requirements for the presence of city employees at the applicant's expense, when required for the particular filming activity;
Requirements concerning posting of no parking signs, placement of traffic control devices, and employment of traffic and crowd control monitors at the applicant's expense; Requirements concerning posting of the outer boundaries of the filming activity, and providing advance notice to affected property owners and businesses; Requirements concerning the cleanup and restoration of public streets and city property employed in the filming activity;
Restrictions concerning the use of city employees, services, vehicles and equipment in the filming activity;
Requirements that the applicant pay all fees, and obtain all permits and licenses required for the filming activity under local, state and federal law; Restrictions on the use of firearms, explosions and other noise-creating or hazardous devices which disturb the peace;
Restrictions on the use of stunts involving pyrotechnics, open flame, vehicle crashes or other hazardous materials;
Requirements concerning cover up of police, fire and other official uniforms worn by actors, when the actors are not on camera;
Restrictions concerning the use of city logos, insignias, badges or decals for filming purposes; Restrictions on the daily hours the filming activity may be conducted within the city; Requirements concerning the city's receipt of proper acknowledgement for any assistance provided in making feature, television or commercial productions; Requirements concerning affirmative action and nondiscriminatory practices for employment; Liability insurance and agreements indemnifying and holding harmless the city, its officers and employees.
(Ord. 92-212 § 2(part), 1992)

5.97.090 - Fees.

Fees for city services and use of city property shall be established by resolution of the city council. The applicant shall also pay all costs incurred by the city in providing city employees to assist during filming activity.

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(Ord. 92-212 § 2(part), 1992)

5.97.100 - Change of filming activity date.

Upon reasonable notice by the permittee in advance of the filming activity, the film permit office may change the date for which the film permit has been issued without requiring a new application or permit. (Ord. 92-212 § 2(part), 1992)

5.97.110 - Liability and indemnification.

The applicant for a film permit shall procure and maintain for the duration of the film activity insurance in the forms, types and amounts prescribed by the city's risk manager.

Prior to the issuance of the film permit, the permit applicant must agree in writing to comply with this chapter, any conditions of the permit and other applicable regulations that apply to the film activity.
(Ord. 92-212 § 2(part), 1992)

5.97.120 - Duties of permittee.

The permittee, and all agents, employees and contractors of the permittee within the city, shall comply with the following requirements:

The permittee shall comply in writing with this chapter, any conditions of the permit and other applicable local, state or federal regulations that apply to the film activity; The permittee shall conduct no filming activity within the city not authorized by the filming permit;
The permittee shall comply with instructions made by the local, state and federal enforcement officer(s) assigned to provide law enforcement services at the filming activity site;
The permittee shall comply with instructions made by city employees assigned to regulate the filming activity site;
The permittee shall clean and restore all city-owned property utilized during the filming activity to the same condition as existed prior to the filming activity, unless otherwise stipulated by the film permit office.
(Ord. 92-212 § 2(part), 1992)

5.97.130 - Street closures.

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3. The applicant for a film permit may request that the city authorize a temporary street closure for the film permit application. The public works director or his designee is authorized to approve the closure of streets for the safety and protection of persons who are to use that portion of the street and the general public during the temporary closure.
(Ord. 92-212 § 2(part), 1992)

5.97.140 - Pyrotechnics.

In addition to the film permit, the applicant must obtain a fire permit from the Big Bear Lake fire department to film any special effect or stunt requiring the use of pyrotechnics or any hazardous material, including but not limited to fireworks, open flames or explosives. (Ord. 92-212 § 2(part), 1992)

5.97.150 - Permit revocation or suspension.

Permit Revocation.

The film permit office may revoke the film permit if the permittee, or any agents, employees or contractors of the permittee, fails to comply with the requirements set forth in this chapter, if the permittee, or any agents, employees or contractors of the permittee, violates any conditions of the permit; or if the film permit office determines after the permit is issued that the permit application was false in any material detail.

Notice of the ground for revocation of the film permit shall be provided in writing by the film permit office to the permit applicant or person in charge at the location of the filming activity.

Appeals of the permit revocation shall be heard as provided in Section 5.97.160 of this chapter.

Permit Suspension.

The San Bernardino County sheriff's department officer or city designee assigned to police the filming activity site may temporarily suspend the film permit when the filming activity poses an immediate hazard to persons or property and the location manager will not, or cannot, prevent the hazard after being instructed to do so by the officer.

The ground for the permit suspension shall be provided in writing by the film permit office to the permittee within one business day of the suspension.

Appeals of the permit suspension shall be heard in the manner specified in Section 5.97.160. (Ord. 92-212 § 2(part), 1992)

5.97.160 - Appeals.

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A permit applicant or permittee may appeal the denial, revocation or suspension of a permit, permit condition, insurance requirement, fee requirement, or the film permit office's decision not to waive a deadline set forth in this chapter. Such appeal shall be filed with the city manager's office no later than five business days after the date of the written notice of the decision. Failure to file a timely appeal shall result in a waiver to the right to appeal. The appeal shall be heard by the city manager or his/her designee.

The city manager or his/her designee shall hold a hearing no later than five business days after the filing of the appeal, and shall render his/her decision not later than two business days after the appeal hearing. The decision of the city manager may be appealed to the city council at its next meeting. The decision of the city council shall be final. (Ord. 92-212 § 2(part), 1992)

5.97.170 - Penalties.

The violation of any provision of this chapter, with the exception of deadlines for city action, shall constitute a misdemeanor.
(Ord. 92-212 § 2(part), 1992)
Dear Permit Applicant:

The following is information about the City of Big Bear Lake Filming Permit Application.

Please complete and return the application with a legible map clearly marking the specific location you wish to use. The completed application, application fee, Insurance Certificate(s), Letter(s) of Endorsement, and map must be received in our office before the application can be processed. It is important to list all props to be used, and a detailed description of all your activities. You must list all equipment, stunts, pyrotechnics, explosive devices, drones, helicopters, any aircraft, etc. used in your shoot. The paperwork must be signed by the applicant named on the application.

Fire Requirements
A fire inspection is required for all shoots with a generator. Any shoot with 25 people or larger may require a City of Big Bear Lake stand-by firefighter. Shoots involving pyrotechnics and/or stunts may require additional personnel or equipment pending review. Fees are determined on a case-by-case basis, but the average cost for a fire inspection is around $75 and a stand-by firefighter is around $150 for the first four hours (minimum requirement).

Insurance Requirements
General Liability: The Production Company shall maintain at all times during the term of the Film Permit one million dollars ($1,000,000) per occurrence in commercial general liability insurance for bodily injury, personal injury, and property damage. All such policies shall name the City, the City Council, and each member of the City Council and City's other officers, employees and agents as Additional Insureds under such policies.

Auto Liability: When deemed necessary by the City, the Production Company shall maintain one million dollars ($1,000,000) per occurrence in automobile liability insurance for bodily injury and property damage including coverage for owned, non-owned, and hired vehicles in a form and with insurance companies acceptable to the City.

All policies shall contain a provision stating that the Production Company policies are PRIMARY insurance and that insurance of the City or any named Additional lnsureds will not be called upon to contribute to any loss.

All insurance policies are to be placed with Insurers with a current A.M. Best rating of no less than an "A" policyholder rating and a financial rating of not less than Class VIII. All Insurers shall be licensed by the State of California to issue insurance in the State of California.

You must provide proof of liability insurance and a Letter of Endorsement (ISO form #CG-20-12-07- 98 or equivalent) naming the City of Big Bear Lake, its officers, agents, employees and volunteers as additionally insured in the amount of $1 million. The Insurance Certificate and Letter of Endorsement must read verbatim:

Item 3.2
Attachment 2
City of Big Bear Lake, 39707 Big Bear Blvd., P.O. Box 10000, Big Bear Lake, CA 92315 and its officers, City Council, agents, employees and/or volunteers are named additional insureds with respect to liabilities arising out of the performance of services hereunder.

Aircraft Insurance: In the event of the use of airplanes or helicopters, an additional Aircraft Liability Insurance Certificate and Letter of Endorsement is required in the amount of $10 million, using the same verbiage above. FAA approval, in writing, is also required.

Drone Insurance: In the event of the use UAS/Drones, an additional UAS/Aircraft Liability Insurance Certificate and Letter of Endorsement is required in the amount of $2 million, using the same verbiage above. Also required will be: Copy of FAA Drone Pilot License, Copy of FAA Drone Registration Card, a POA (Plan of Activities) with map showing the flight area.

NOTE: Most of the City is within the flight path of the Big Bear Lake airport. All drone flights must be cleared by them in writing.

Workers compensation Insurance: Proof of workers compensation insurance is required.

Please email a copy of the Certificate(s), along with the Letter(s) of Endorsement, to [email protected] for review. If you have any questions, please call ( 909) 460-8100, x101.

Basic Film Permit Processing Fee:

Motion Permit Fee:

Stills Permit Fee:

IEFS Service Fee:
$260 per application
$176 per application
$225 per application
These fees are non-refundable and is charged to cover the processing of the permit. Payment is required before the permit will be processed. Checks, credit cards and ACH are accepted (credit cards & ACH will be subject to a 3.1% convenience fee). A fuel surcharge is assessed on a case-by-case basis. Consult your permit technician for details. Fees are subject to change without notice.

In order to process the application in a timely manner, the application, Certificate(s) of Insurance, a map of your filming location(s), and payment must be received 3-5 days prior to filming. Please contact our office once a location has been chosen to determine the availability of the location. All reservations are tentative until we receive the processing fee for the application. If you have any other questions, please contact the Film Office at (909) 460-8100, x101 - [email protected].

City of Big Bear Lake
Photography and Motion Picture Permit Application
39707 Big Bear Blvd. • P.O. Box 10000 • Big Bear Lake, CA 92315 USA 5 Code of Professional Responsibility
The City of Big Bear Lake Film Office requests all production companies to adhere to the following guidelines:

1. When filming in a neighborhood or business district, proper notification is to be provided to each merchant or neighbor who is directly affected by the company (this includes parking, base camps, and meal areas). The notice should include the production company's name, company contact and phone number, dates and hours of filming, and type of filming activity.

2. Production vehicles arriving on location in or near a residential neighborhood should not enter the area before the time stipulated in the permit and park one by one, turning off engines as soon as possible. Cast and crew should observe designated parking areas.

3. Do not trespass onto neighbor's or merchant's property. Please remain within the boundaries of the property that has been permitted for filming.

4. Moving or towing of the public's vehicles is prohibited without the express permission of the municipal jurisdiction or the owner.

5. Cast and crew meals should be confined to the area designated in the location agreement or permit.

6. All catering, craft services, construction, strike and personal trash is to be removed from the location.

7. Removing, trimming and/or cutting of vegetation or trees is prohibited unless approved by the permit authority or property owner.

8. All signs erected or removed for filming purposes will be removed or replaced upon completion of the use of that location unless otherwise stipulated by the location agreement or permit.

9. Please keep noise levels as low as possible

10. Observe designated smoking areas and always extinguish cigarettes in butt cans.

11. The cast and crew should not bring pets to the location unless authorized in advance by the permit authority or property owner.

12. All sets and props should be removed upon completion of their use.

City of Big Bear Lake
Photography and Motion Picture Permit Application
39707 Big Bear Blvd. • P.O. Box 10000 • Big Bear Lake, CA 92315 USA 6 Temporary Use Sign Guidelines
Temporary use and special event signs shall be allowed for annual civic, patriotic, recreational, or visitor oriented events of general public interest.

Signs for special events shall not exceed six (6) per event and may be located on or off site, with proof of property owner permission provided such number and size minimize overall sign clutter and are necessary to adequately inform or direct the public to the event.

Signs may be freestanding or A-frame and should not exceed nine (9) square feet. Signs shall be professional quality. Day-glow colors are strictly prohibited.

Signs for temporary use may be displayed only during the duration of the temporary use.

PROHIBITED SIGNS
A. Alternating, rotating or flashing signs or parts thereof.

B. Signs attached to or painted on natural features such as trees, shrubs or rocks.

C. Signs located within with public right-of-way.

D. Signs supported to or attached to any utility pole, street sign, snow pole, traffic post, traffic signal, or any similar device.

E. Signs which conflict with any traffic control device.

F. Signs which impair public safety.

G. Sound emitting signs.

H. Stringed pendant flags and streamers
I. Signs that use a vehicle for support.

Prohibited signs will be immediately removed by City Code Enforcement Officers.

City of Big Bear Lake
Photography and Motion Picture Permit Application
39707 Big Bear Blvd. • P.O. Box 10000 • Big Bear Lake, CA 92315 USA 1 Date of Application:________________________ Project Title:______________________________ Company:_________________________________ Location Manager:_________________________ Address:__________________________________
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Telephone Number(s):______________________
Production Manager:_______________________
Telephone Number:_________________________ Telephone Number(s):_______________________ Fax Number: ______________________________ Producer:__________________________________ Email Address:_______________________________________________________________________ Production Type: ☐ Still Photography ☐ Commercial ☐ TV-Movie ☐ TV Episode ☐ Feature Film ☐ Music Video ☐ Documentary ☐ Industrial ☐ Other: __________ Total Personnel:_________ Total Number of Vehicles/Equipment:________ Total Number of Days:________ Equipment Detail: Please supply total number of each of the following items to be used at the filming location(s).

Generators:_________ Large Trucks:_________ Motorhomes:_________ Vans:_________ Trailers:___________ Picture Vehicles:_________ Cast/Crew Cars:_________ Description of Filming Activity: Please provide specifics about your shoot, describing the scenes to be shot at each location and any use of animals, stunts, pyrotechnics, hazardous materials, etc. Please include and indicate prep and strike days. Attach additional sheets if necessary.

Proposed Parking/Staging Arrangements:______________________________________________________ Proposed Security Services:_________________________________________________________________ Proposed First-Aid Services:_________________________________________________________________ Proposed Trash Collections and Disposal:______________________________________________________ Proposed Restroom Facilities:_______________________________________________________________ Traffic: If your shoot is planned on City street(s) and/or property, please submit a site plan showing proposed location(s) of cast, crew, vehicles and the route to be traveled on the street(s). ☐ Site plan attached ☐ Site plan will be submitted by time ______________ and date ___________.

Stunts/Special Effects: please provide detailed information about any stunts or special effects planned:
____________________________________________________________________________________________________________ Pyrotechnics: please provide detailed information about any pyrotechnics planned:______________________________________ Pyrotechnician:________________License #: _____________________ Telephone Number:___________ Aerial Stunts/Aircraft Use: please provide detailed information about any aerial stunts or aircraft use planned:
___________________________________________________________________________________________________________ Date Hours Location Ent./Ext. Activity
City of Big Bear Lake
Photography and Motion Picture Permit Application
39707 Big Bear Blvd. • P.O. Box 10000 • Big Bear Lake, CA 92315 USA 2 GENERAL TERMS, CONDITIONS, AND RESTRICTIONS
AUTHORITY This permit is issued by the authority of the City of Big Bear Lake, for the purpose of photographing, filming, or videotapin g in the City of Big Bear Lake in accordance with Ordinance No. 92-212.

This permit does not constitute or grant permission to use or occupy property not belonging to, or under the control of, the City of Big Bear Lake. Permission to use or occupy these properties must be obtained from the owner or controller of such property in addition to this permit. Proof of such permission may be required prior to issuance of a permit by completing an Addendum form. PERMIT REQUIREMENT This permit must be in the possession of the applicant at all times while on location and must be made available for inspection when requested by City authorities or the public. Use of this permit implies agreement on the part of the holder to comply with the terms and conditions of the permit. COMPLIANCE WITH LAWS Permittee agrees to comply with all federal, state, and local laws, regulations, ordinances, and rules. Vehicle code provisions and/or posted parking regulations will be enforced unless noted otherwise in this permit. The Filming Fire and Life Safety In spection Check List will be strictly enforced. INSURANCE Prior to beginning operations under this permit, Permittee must submit evidence of general liability insurance. The amount and type of such insurance shall be that required by the City of Big Bear Lake at the time this permit is issued, unless a different amount and type of insurance is specified in the p ermit. If Permittee uses or operates licensed motor vehicles pursuant to this permit, automobile liability insurance is required as well.

INDEMNIFICATION Except for the active negligence or tortuous conduct of the City of Big Bear Lake, Permittee agrees to indemnify, defend and hold harmless the City and any other agencies designated at permittor, their agents, officers, employees, and contractors from and against any and all liability, expense, including defense costs a nd legal fees and claims for damages of any nature. Such claims may include, but shall not be limited to, those alleging bodily injury, personal injury, or property damage arising from the operators, ac ts, or omissions of employees hereunder. Permittee further agrees to indemnify, defend, and hold harmless the City and any other named permittors from any and all worker' compensation suits, liability, or expense arising from or connected with any services for or on behalf of Permittee by any person pursuant to this permit. WORKER'S COMPENSATION By signing below, Permittee agrees to conform to all applicable Federal and State requirements for Worker's Compensation insurance for all persons operating under this permit. ASSIGNMENT This permit shall not be assigned by the Permittee without the written consent of the City. CONSIDERATION Permittee shall pay, prior to the issuance of a permit or rider thereto, all fees and deposits required. Service charges and use fees listed on this form are estimates. Actual charges, computed at the completion of filming, may be less or exceed these estimates. Permittee agrees to pay any additional charges which may accrue incidental to any use or service provided to the Permittee within 10 days after receipt of any invoice for s uch use or services. Overpayments will be refunded. CREDIT The City of Big Bear Lake expects film credit, unless otherwise determined by an authorized representative of the City of Big Bea r Lake. AUTHORITY TO REVOKE OR CANCEL In the event that an authorized representative of the City finds that the activities being conducted by the Permittee unnecessarily endanger the health or safety of any person or that said activities are or will cause damage to real or personal property. said representative, at his sole direction may suspend, cancel, or amend this permit. The City reserves the right to suspend, cancel, or amend this permit at any time without incurring any liability to the Permittee. RIDERS Additional documents known as 'riders" may, on occasion, be issued to alter or amend an original permit. Except as amended by the riders, all other terms, conditions, and p rovisions of the original permit remain in effect. When executed, a rider becomes part of and must be attached to the original permit. ADDITIONAL TERMS APPLICABLE TO FILMING ON CITY OWNED PROPERTY Permittee shall be subject to the control and instructions of the City representative(s) assigned to the Permittee in order to avoid any interference with the operations o f the City's facilities or property. Permittee acknowledges that its use of City facilities for purposes of the permit is at its own risk and expressly waives any right to make or prosecute claims or demands against the City for any loss, injury, or damage which Permittee ma y sustain by virtue of the exercise of the permission granted or by reason of any defect, deficiency, or impairment which may occur from time to time from any cause of the utilities or other services furnished or for any loss resulting from fire, water, to rnado, civil commotion, riot, landslide, windstorm, earthquake or acts of God. On or before the date of the expiration of this permi t, the Permittee shall remove from said properties all location sets, structures, rubbish and unsightly matter placed on the property by the Permittee unless the City agrees that this may be done at a later time. In the event Permittee fails to do so , the City may cause the same to be done and Permittee agrees to pay the City any cost incurred. Permittee agrees to pay the City for damage to City property resulting from the operations undertaken by Permittee. By issuance of this permit, the City does not imply that use by Permittee shall be exclusive. We hereby accept this permit and agree to abide by all the terms and conditions thereof.

Permittee: City of Big Bear Lake:
_____________________________Company ______________________________ Representative _____________________________ Representative ______________________________ Date _____________________________ Date
Who hereby covenants, guarantees, and warrants that he/she has the power to obligate the Permittee to the terms and conditions of this permit.

Insurance: Before a permit is issued, a certificate of insurance naming the City of Big Bear Lake as additionally insured must be submitted.

The Insurance Certificate must be issued by insurance underwriters "admitted" by the California Insurance Commission and rated 'A' by Best's Key rating Guide. Requirements include: Minimum of $1,000,000 general liability, proof of workers compensation and $10,000,000 Aircraft liability when applicable. Other activities may require additional insurance coverage. ☐Insurance Certificate attached ☐Insurance Certificate will be submitted by time________ and date__________ Insurance Company: _______________________________________________ Expiration Date:_________________ For Office Use Only
Permit Number Granted:_____________________________ Dates Effective:_____________________________________ Special Approval/Permits Required:
☐ No Special Approvals/Permits Required ☐ Property Owner Permission ☐ Standby Fire Required ☐ Homeowner/Merchant Association Permission ☐ Police Required ☐ Other: ___________________________________________ ☐ FAA Approval
Attachments:__________________________________________________________________________________________ Provisions:____________________________________________________________________________________________ Fees and Charges Collect: Fees collected in advance are estimates. An adjusted bill may be required at completion of the project.

Fire Department Sheriff Public Works Permit Fee Other
Total Fees Collected in Advance:___________________________________ Date Paid:_____________________________ How Paid:______________________________________________________ Receipt Number:_______________________ Fees Owed at Completion of Project:________________________________ Overpayment to be Refunded:____________ City of Big Bear Lake
Photography and Motion Picture Permit Application
39707 Big Bear Blvd. • P.O. Box 10000 • Big Bear Lake, CA 92315 USA 3 Addendum -1
If you are shooting on private property, either "A" or "B" below must be completed and signed.

A. PROPERTY OWNER
I,_________________________________________ hereby certify under penalty of perjury that I am the legal owner of the property located at____________________________________________________ and that I consent to the photographic recordings occurring on said property on_____________________. ____________________________________
Signature Date
____________________________________
Mailing Address
____________________________________
____________________________________
Telephone Number
A. LEGAL REPRESENTATIVE
I,_________________________________, _______________________________________________, of _____________________________________________________________________herby certify that ________________________________________________________________ is the owner’s legal agent for the property located at_____________________________________________________________and that_____________________________________________________ consents to the photographic recordings occurring on said property on___________________________________________________. ____________________________________
Signature Date
____________________________________
Mailing Address
____________________________________
____________________________________
Telephone Number
City of Big Bear Lake
Photography and Motion Picture Permit Application
39707 Big Bear Blvd. • P.O. Box 10000 • Big Bear Lake, CA 92315 USA 4 Permit #:______________________ Fee #:_______________________

APPLICATION FOR FILMING PERMIT

PLEASE PRINT
Name of Permittee/Production Company:____________________ Dates(s) of Activity:_________________________ Address:________________________________ Activity Start Time:________________ Activity End Time:_______ ________________________________________
Authorized Signature of Permittee/Production Company:____________________________________________________ Contact Person:____________________________________________ Telephone Number(s):_______________________ Date and Time Submitted: _______________________________________________________________

PLEASE INDICATE WHICH CITY STREET(S) YOU WILL UTILIZE DURING THE EVENT (INCLUDE A MAP SHOWING YOUR LOCATION):________________________________________________________________________ _____________________________________________________________________________________________________ PLEASE INDICATE SPECIFIC ACTIVITIES TO BE PERFORMED: ________________________________________ _____________________________________________________________________________________________________

PRIOR TO ISSUANCE OF PERMIT, A CERTIFICATE OF INSURANCE AND LETTER OF ENDORSEMENT MUST BE EMAILED OR FAXED TO THE CITY CLERK’S OFFICE, SHOWING COVERAGE OF AT LEAST $1,000,000 GENERAL LIABILITY INSURANCE (THE ORIGINAL MUST BE MAILED THE NEXT WORKING DAY TO THE CITY OF BIG BEAR LAKE). THE CERTIFICATE OF INSURANCE AND LETTER OF ENDORSEMENT MUST LIST THE CITY OF BIG BEAR LAKE AS ADDITIONALLY INSURED.

PERMITTEE AGREES TO INDEMNIFY THE CITY, ITS OFFICERS, AGENTS AND EMPLOYEES AGAINST AND HOLD THEM HARMLESS OF AND FROM ALL CI.AIMS AND LIABILITIES OF ANY KIND ARISING OUT OF, IN CONNECTION WITH OR

RESULTING FROM NEGLIGENCE ON PART OF PERMITTEE, ITS OFFICERS, AGENTS, CONTRACTORS AND EMPLOYEES IN

CONNECTION WITH WORK UNDERTAKEN UNDER THIS PERMIT, AND DEFEND THE CITY AND ITS OFFICERS,

COMMISSIONS, AGENTS AND EMPLOYEES FROM ANY SUITS OR ACTIONS AT LAW OR IN EQUITY FOR DAMAGES, AND PAYALL COURT COSTS AND COUNSEL FEES.

Will this event require any of the following?
☐ YES ☐ NO | Pyrotechnics, explosives, stunts, etc.? (lf yes, please list below & must be signed off below by Sheriff & Fire) ☐ YES ☐ NO | ITCs or street closures? (lf yes, a traffic plan may be required.) Officers needed per Sheriff Recommendation:_________ Traffic Control Devices needed per Sheriff Recommendation:___________ City of Big Bear Lake

ROAD APPLICATION
PO Box 10000
Big Bear Lake, CA 92315
AUTHORIZED COUNTY SHERIFFS AUTHORITY OFFICER IN CHARGE OF FILMING ACTIVITY (please print) ____________________________________________________
__________________________________________________ ________________________________________________________

AUTHORIZED SIGNATURE PHONE NUMBER FAX NUMBER
AUTHORIZED CITY FIRE AUTHORITY (If applicable) OFFICER IN CHARGE OF FILMING ACTIVITY (please print) ____________________________________________________
__________________________________________________ ________________________________________________________

AUTHORIZED SIGNATURE PHONE NUMBER FAX NUMBER

CITY OF BIG BEAR LAKE

ANIMAL STIPULATIONS FOR COMMERCIAL FILMING

1. Animals not endemic to the area shall be under the control of qualified handlers at all times. Animals shall NOT be allowed to feed on natural vegetation.

2. Permittee is responsible for providing appropriate feed and water for the animals.

Plant eating animals shall be fed non-germinating pellets or certified weed-free hay for two days prior to filming AND during filming on-location within the City of Big Bear Lake. When not in use, animals will be corralled either by the use of a free standing fenced corral, being tied to a parked vehicle, or housed within a trailer in a parking area or road.

3. All animal “waste” shall be removed from the land on a daily basis. Transmission of diseases from domestic animals to wildlife will be avoided through appropriate action (vaccines, avoidance of contact, etc).

Permittee acknowledges, by signing below, that he/she knows, understands and accepts the terms and conditions under which this permit is issued.

Permittee Signature
Permittee Name (please print)
Title
Phone number
Date
Animal Wrangler Signature
Animal Wrangler Name (please print)
Address
City, State, Zip
Phone number
Date

BEAR VALLEY UNIFIED SCHOOL DISTRICT
P,Q, llox 1529, Big Bear Lake, California 92315

APPLICATION FOR USE OF SCHOOL FACILITIES
Request is hereby made by the undersigned for the use of the following school facilities on the date(s) set forth ( this is to
include practices as well as scheduled events):

FACILITY DATE(S)
Nature of Use:
• Name of Speaker:

An admission charge or collection D will
Expected Attendance:

The net proceeds will be used for:

From:

From:

From:

D will not be made.

HOURS
To:

To:

To:

The following equipment will be needed: (If Cafeteria is to be used, please complete the back of this fonn.)

NO SMOICTNG POLICY
Bear Valley Unified School District Policy AR3513.3 states that there will be no smoking at any school facility or on school grounds at any time.

ED CODE 40043
Groups or persons using school facilities under the provisions of this policy shall be liable for any property damages caused by the activity.

REQUIRED CERTIFICATION

1. Applicant hereby agrees to hold the Bear Valley Unified School District, its' Board of Trustees, the individual members thereof, and all district officers, agents and employees free and harmless from such loss, damage, liability, cost or expense that may arise during or be caused in any way by such use or occupancy of school property. Applicant further states that he has read the rules and regulations governing the use of the facility and agrees to abide by and enforce same.

2. Applicant (organization) is requested to show proof of liability insurance by filing a Certificate oflnsurance with the District Office prior to the use of facility.

3. The undersigned, as duly authorized representative for _,_-,-.,--,---,,--=states that, to the best of his/her !mow ledge, the school property for use of which application is hereby made, will not be used for the commission of any crime or act which is prohibited by law.

The undersigned further declares that _________ � the organization on whose behalf be/she is applying for use of school property, upholds and defends the Constitutions of the United States and the State of California,
SIGNATURE: ___________________ -,----,,--,--,-----
(Must be an officer of the group, or present written authority from organization making this application) PRINT NAME: ____________________________ _
TITLE: ______________________________ _
MAILING ADDRESS: __________________________ _
(for billing pu1poses) TELEPHONE: ____________ _ Date: ---------- APPROVALS:

SCHOOL(by): ________ _ Record of Payment (except when free use is granted) Date: _____________ _ Deposit:______ Receipt: _______ _ DISTRJCT OFFICE: _______ _ Balance:______ Receipt: _______ _ Date: ____________ _
Certificate of!nsurance on file: _______ _
Revised 1/6/05

MEETING
DATE: July 8, 2026
TO: Honorable Mayor and Members of the City Council
FROM: HongDao Nguyen, City Attorney
SUBJECT: Authorize an Amendment to the City Manager Employment Agreement

BACKGROUND & DISCUSSION
At its regularly scheduled meeting on August 11, 2022, the City Council approved a City Manager Employment Agreement (“Agreement”) between the City and Erik Sund. On November 13, 2024, the City Council amended the Agreement (“First Amendment”) in response to a favorable performance evaluation. Pursuant to Section 11 of the Agreement and in accordance with Section 54957 of the Ralph M. Brown Act, the City Council conducted a two-year performance evaluation of the City Manager during closed session at the City Council meeting on June 10, 2026. The City Manager received a favorable performance evaluation.

At the direction of the City Council, the City Attorney has prepared a proposed Second Amendment to the Agreement, which is attached to the proposed Resolution provided to the City Council with this Staff Report for adoption. The Second Amendment provides that the City Manager’s annual base salary is increased five percent (5%) as a cost-of-living-adjustment (COLA), from $278,250 to $292,163. The City Manager has not received a COLA increase since 2024. In addition, the Second Amendment revises the severance payment to the City Manager from six months’ salary to twelve months’ salary. The severance is only paid to the City Manager if the City terminates his contract for cause.

Pursuant to Government Code Sec. 54953(c)(3), the City Council is required to cause an oral report of a summary of the recommendation for a final action concerning the salary and benefits of the City Manager during an open session of a regularly scheduled City Council meeting at which the action is to be taken. This Staff Report and the corresponding oral presentation of this matter by the City Attorney in open session of the July 8, 2026, City Council meeting satisfy this requirement.

FISCAL IMPACT
The proposed Second Amendment includes an increase of $13,913 in the annual base salary of the City Manager. The amendment increases the City Manager severance payment, however, it is only paid if the employment agreement is terminated for cause.

ENVIRONMENTAL CONSIDERATIONS
None requiring review under the California Environmental Quality Act (CEQA).

Item 3.3

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priorities as it invests in attracting, retaining and developing staff.

RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Authorizing the Second Amendment to the City Manager Employment Agreement.

ATTACHMENTS

1. Resolution No. 2026-XX (including Exhibit A, the proposed Second Amendment)

2. Employment Agreement and First Amendment
RESOLUTION NO. 2026-XX

RESOLUTION AUTHORIZING THE SECOND AMENDMENT TO

THE CITY MANAGER EMPLOYMENT AGREEMENT
WHEREAS, at its regularly scheduled meeting on August 11, 2022, the City Council of the City of Big Bear Lake approved a City Manager Employment Agreement (“Agreement”) by and between the City and Erik Sund; and
WHEREAS, on November 13, 2024, the City Council approved the First Amendment to the City Manager Employment Agreement (“First Amendment”); and
WHEREAS, pursuant to Section 11 of the Agreement and in accordance with Section 54957 of the Ralph M. Brown Act, the City Manager’s performance has been evaluated by the City Council and the City Manager received a favorable evaluation; and WHEREAS, in accordance with the requirements of the Ralph M. Brown Act, a proposed Second Amendment to City Manager Employment Agreement is provided to the City Council for its approval following an oral report by the City Attorney in open session at the July 8, 2026, Regular Meeting of the City Council; and
WHEREAS, the Second Amendment provides for a cost of living adjustment (“COLA”) increase of five percent (5%) to the base salary of the City Manager and an increase to the severance payment currently provided in the Agreement.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Big Bear Lake that:

SECTION 1. The City Council hereby approves the Second Amendment to City Manager Employment Agreement (Exhibit A), a copy of which is attached hereto and incorporated herein by reference. The Mayor is authorized and directed to execute the Second Amendment on behalf of the City.

SECTION 2. This Resolution shall take effect upon its adoption.

PASSED, APPROVED AND ADOPTED this 8th day of July, 2026.

Randall Putz, Mayor
ATTEST:

Erica Stephenson, City Clerk
Item 3.3
Resolution

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2026-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 8th day of July, 2026 and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk

SECOND AMENDMENT TO CITY MANAGER EMPLOYMENT AGREEMENT
This Second Amendment to City Manager Employment Agreement (the “Second Amendment”) is entered into this 8th day of July, 2026, by and between the City of Big Bear Lake, California, a charter city and municipal corporation in the State of California (“City” or “Employer”) and Erik Sund (“City Manager”), an individual.

RECITALS
WHEREAS, City and City Manager previously entered into that certain City Manager Employment Agreement, dated August 11, 2022 (“Agreement”), whereby the City Council employed the City Manager to serve in the position of City Manager, as prescribed by Chapter

2.04 of the Big Bear Lake Municipal Code; and
WHEREAS, on November 13, 2024, the City Council approved the First Amendment to the City Manager Employment Agreement (“First Amendment”); and
WHEREAS, during the course of his employment under the Agreement, City Manager has performed with dedication, competence and hard work, and has received favorable employment evaluations by the City Council; and
WHEREAS, as a result thereof, the City Council and City Manager would like to enter into this Second Amendment in order to increase City Manager’s compensation by a cost-of-living adjustment (“COLA”) and to amend the severance payment as currently provided in the Agreement.

NOW THEREFORE, City and City Manager agree to amend the Agreement as follows:

TERMS

1. Subsection A of Section 3 of the Agreement entitled “COMPENSATION” is hereby amended by deleting “two hundred seventy-eight thousand two hundred fifty dollars ($278,250.00)” and by substituting therefor “two hundred ninety two thousand one hundred sixty three dollars ($292,163.00).” The payment of this increased compensation shall begin on the date first written above.

2. Subsection A of Section 9 of the Agreement entitled “SEVERANCE” is hereby amended in its entirety and restated to read as follows:
“A. Severance shall be paid to City Manager when employment is terminated in accordance with Section 8 and upon City Manager signing a general waiver and release of all claims related to or arising out of his employment with the City. Said severance payment shall be equal to twelve (12) months’ salary at the then current base rate of pay. This severance shall be paid in a lump sum unless otherwise agreed to by City and City Manager. Said severance payment shall be subject to all applicable payroll deductions and is required to comply with Government Code section 53260, et seq. This severance shall be independent of any other form of severance provided by the City's joint powers insurance authority or other carrier.” Item 3.3
Exhibit A

3. Except as modified by this Second Amendment, the Agreement and First Amendment shall remain in full force and effect.

IN WITNESS WHEREOF, this Second Amendment has been executed by City and City Manager as of the date first written above.

CITY OF BIG BEAR LAKE CITY MANAGER
________________________________ ________________________________ Randall Putz, Mayor Erik Sund, City Manager
City of Big Bear Lake
City Manager Employment Agreement
City of Big Bear Lake
Introduction
This Agreement, made and entered into this 11th day of August, 2022, by and between the City of Big Bear Lake, California, a charter city and municipal corporation in the State of Californ(a (" City" or "Employer"), and Erik Sund ("City Manager" or "Employee") an individual who has the education, training and experience in local government management.

1. TERM
The City hereby agrees and does employ City Manager commencing on September 19, 2022 ("Commencement Date") and continuing until terminated in accordance with Section 8 of this Agreement.

2. DUTIES AND AUTHORITIES
City agrees to employ City Manager, and City Manager agrees to accept and begin employment on the Commencement Date to perform the functions and duties specified in Chapter 2.04 of the City of Big Bear Lake Municipal Code and as provided in the City's Charter. In addition, City Manager shall have the powers and duties which are delegated to him by the City Council. City Manager shall execute all powers and duties in accordance with policies adopted by the City Council and applicable state and federal laws.

3. COMPENSATION
A. Base Salary: City agrees to pay City Manager an annual base salary of two hundred sixty-five thousand dollars ($265,000.00), payable in installments at the same time that the other management employees of Employer are paid.

B. The City Council may upwardly adjust City Manager's annual base salary from time to time at its discretion. Any such adjustments shall be made in open session during a regularly scheduled meeting of the City Council, with a record of said City Council action being subsequently attached to this Agreement as an automatic amendment thereto.

4. BENEFITS
A. City agrees to pay the monthly premium cost of the Health Maintenance Organization (HMO) plan for City Manager plus his eligible dependents. In addition, the City agrees to provide City Manager with dental and vision coverage for the Employee plus his eligible dependents.
1 I 9361.00007\40500380. I
Item 3.3
Employment Agreement
B. City shall pay the amount of premium due for a policy, selected by City, of term life insurance in the amount of two hundred fifty thousand dollars ($250,000.00). City Manager shall name the beneficiary of the life insurance policy.

C. City Manager shall accrue vacation leave at the rate of eighty (80) hours per year (two weeks) on an annual basis. Upon commencement of employment, forty (40) hours (one week) will be loaded into City Manager's leave bank. annual basis.

D. City Manager shall be entitled to twelve (12) paid holidays on an E. City Manager shall accrue sick leave at the rate of eighty-eight (88) hours per year. Unused sick leave may be accrued without limit. After the completion of five (5) years of continuous service, City Manager is eligible to cash out twenty-five percent (25%) of accrued sick leave upon termination.

F. Annually, on the pay period including January 1
st
, City Manager shall
receive fifty-six (56) hours of paid administrative leave. Maximum accrual of administrative leave shall be one hundred and twelve (112) hours. City Manager will receive a prorated amount of administrative leave for the remainder of this calendar year.

G. Annually, on the pay period including July 1, City Manager shall receive three (3) personal leave days (24 hours). Maximum accrual of personal leave days shall be forty-eight (48) hours. City Manager will receive a prorated amount of administrative leave for the remainder of this fiscal year.

H. City will contribute a matching Deferred Compensation benefit not to exceed three percent (3%) of Employee's base salary.

5. RETIREMENT
A. Retirement: City agrees to enroll City Manager into the San Bernardino County Employee Retirement System (SBCERA) under the same terms as other non-safety employees of the City. City Manager will pay his own employee contribution.

6. AUTOMOBILE AND GENERAL BUSINESS EXPENSES
A. City Manager is considered to be on duty at all times and as such, his duties require the exclusive and unrestricted use of an automobile provided by the City during the duration of this Agreement. The City shall be responsible for providing liability, property damage and comprehensive insurance and for the operation, maintenance, repair and replacement of such an automobile.

B. City agrees to budget reasonable sums for and to pay for professional dues and subscriptions of City Manager necessary for continuation and full participation in national, regional, state, and local associations, and organizations 2 necessary and desirable for City Manager's continued professional participation, growth, and advancement, and for the good of the City.

C. City agrees to budget reasonable sums for and, consistent with the City's reimbursement policy adopted pursuant to Assembly Bill 1234, as it may be amended from time to time, to pay for travel and subsistence expenses of City Manager for professional and official travel, meetings, and occasions to adequately continue the professional development of City Manager and to pursue necessary official functions for Employer, including but not limited to the ICMA Annual Conference, League of California Cities, and such other national, regional, state, and local governmental groups and committees in which City Manager serves as a member.

D. City agrees to budget reasonable sums for and, consistent with the City's reimbursement policy adopted pursuant to Assembly Bill 1234, as it may be amended from time to time, to pay for travel and subsistence expenses of Employee for short courses, institutes, and seminars that are necessary for City Manager's professional development and for the good of City.

E. City recognizes that certain expenses of a non-personal but jobrelated nature are incurred by City Manager, and agrees to reimburse or to pay reasonable general expenses consistent with the City's reimbursement policy adopted pursuant to Assembly Bill 1234, as it may be amended from time to time. The Director of Administrative Services is authorized to disburse such moneys upon receipt of duly executed expense or petty cash vouchers, receipts, statements or personal affidavits.

7. TECHNOLOGY
City shall provide City Manager with a laptop computer or equivalent and shall pay City Manager a technology stipend of one hundred ($100.00) dollars per month towards Employee's cell phone bill.

8. TERMINATION
A. Employee serves at the will and pleasure of the City Council and may be terminated at any time, with or without cause by a majority vote of the full membership of the City Council as then constituted.

B. If Employer reduces the base salary, compensation or any other financial benefit of Employee, unless it is applied in no greater percentage than the average reduction of all department heads of the City, such action shall constitute a breach of this Agreement and will be regarded as a termination.

C. If Employee resigns following an offer to allow resignation in lieu of termination, made following a majority vote of the full membership of the City Council as then constituted, Employee may declare a termination as of the date of the offer. 3 9. SEVERANCE
A. Severance shall be paid to City Manager when employment is terminated in accordance with Section 8. Said severance payment shall be equal to six (6) months' salary at the then current base rate of pay. This severance shall be paid in a lump sum unless otherwise agreed to by City and City Manager. Said severance payment shall be subject to all applicable payroll deductions. This severance shall be independent of any other form of severance provided by the City's joint powers insurance authority or other carrier.

B. Notwithstanding Section 9(a) above, if City Manager is terminated because of a conviction of a felony or other serious misconduct, then the City is not obligated to pay severance under this section.

C. Pursuant to Government Code sections 53243, 53243.1 and 53243.2, if Employee is convicted of a crime involving an abuse of his/her office or position, all of the following shall apply: (1) if Employee is provided with administrative leave pay pending an investigation, Employee shall be required to fully reimburse City such amounts paid; (2) if City pays for the criminal legal defense of Employee (which would be in its sole discretion, as it is generally not obligated to pay for a criminal defense), Employee shall be required to fully reimburse City such amounts paid; and (3) if this Agreement is terminated, any Severance Pay and Severance Benefits related to the termination that Employee may receive from City shall be fully reimbursed to City or void if not yet paid to Employee. For purposes of this Section, abuse of office or position means either: (1) an abuse of public authority, including waste, fraud, and violation of the law under color of authority; or (2) a crime against public justice, including, but not limited to, a crime described in Title 7 (commencing with Section 92) of Part 1 of the Penal Code.

10. RESIGNATION
In the event that City Manager voluntarily resigns his position with City, City Manager shall provide a minimum of sixty 60 days' notice unless the parties agree otherwise. City is not obligated to pay severance if City Manager voluntarily resigns.

11. PERFORMANCE EVALUATION
The City Council shall evaluate City Manager's performance annually on the anniversary of the Commencement Date of this Agreement. At the annual review, the City Council shall consider whether to provide City Manager, at City Council's discretion, with an increase to his base salary in the event of a favorable performance evaluation.

City Manager shall remind the City Council of its obligation to conduct the annual performance evaluation. While the City Council shall consult with City Manager over the format and process of any evaluation, the ultimate format and process shall be at the City Council's discretion.
4 Nothing in this section shall prohibit the City Council from evaluating City Manager's performance at any other interval or time.

12. HOURS OF WORK
It is recognized that City Manager must devote a great deal of time outside the normal office hours on business for City, and to that end City Manager shall be allowed to establish an appropriate work schedule, subject to the direction of the City Council.

13. OUTSIDE ACTIVITIES
The employment provided for by this Agreement shall be City Manager's sole employment. Recognizing that certain outside consulting or teaching opportunities provide indirect benefits to City and the community, City Manager may elect to accept limited teaching, consulting or other business opportunities on condition that such arrangements shall not cause interference with or constitute a conflict of interest with City Manager's responsibilities under this Agreement.

14. RESIDENCY
The City Council hereby finds that City Manager's availability during emergencies and disasters is of paramount importance to the City's provision of emergency services, and that during floods, earthquakes and serious winter storms, both physical access and communications to the City may be impaired. Based on these circumstances, City Manager agrees that the City's functions during emergencies and disasters require that City Manager live within the Big Bear Valley.

15. INDEMNIFICATION
City shall defend, save harmless and indemnify City Manager against any tort, professional liability claim or demand or other legal action, whether groundless or otherwise, arising out of an alleged act or omission occurring in the performance of City Manager's duties or resulting from the exercise of judgment or discretion in connection with the performance of City Manager's duties or responsibilities, as required by law.

Further, City agrees to pay all reasonable litigation expenses of City Manager throughout the pendency of any litigation to which the Employee is a party, witness or advisor to the City. Such expense payments shall continue beyond City Manager's service to the City as long as litigation is pending. Further, City agrees to pay Employee reasonable consulting fees and travel expenses when City Manager serves as a witness, advisor or consultant to City regarding pending litigation.

16. BONDING
City shall bear the full cost of any fidelity or other bonds required of City Manager under any law or ordinance.
5 17. NOTICES
Notice pursuant to this Agreement shall be given by depositing same in the custody of the United States Postal Service, postage prepaid, addressed as follows:

A. CITY
To The Mayor
City of Big Bear Lake
39707 Big Bear Boulevard
P. 0. Box 10000
Big Bea� Lake, CA 92315
with a copy to:

Stephen P. Deitsch
Best Best & Krieger, LLP
2855 E. Guasti Rd., Suite 400
Ontario, CA 91761
B. CITY MANAGER:

Erik Sund
City Manager
City of Big Bear Lake
39707 Big Bear Blvd.

P.O. Box 10000
Big Bear Lake, CA 92315
Alternatively, notice required pursuant to this Agreement may be personally served in the same manner as is applicable to civil judicial practice. Notice shall be deemed given as of the date of personal service or as of the date of deposit of such written notice in the course of transmission in the United States Postal Service.

20. GENERAL PROVISIONS
A. Integration. This Agreement sets forth and establishes the entire understanding between City and City Manager relating to the employment of City Manager by City. Any prior discussions or representations by or between the parties are merged into and rendered null and void by this Agreement. The parties by mutual written agreement may amend any provision of this Agreement during the life of the Agreement.

Such amendments shall be incorporated and made a part of this Agreement.

B. Binding Effect. This Agreement shall be binding on City and City Manager, as well as their heirs, assigns, executors, personal representatives and successors in interest.
6 Item 3.3
First Amendment

MEETING
DATE: July 8, 2026
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Erica Stephenson, Assistant City Manager/City Clerk Rachel Bowman, Director of Administrative Services
SUBJECT: Approve the Memorandum of Understanding between the City and the Teamsters Local 1932, and the City’s Pay Schedule Effective July 1, 2026

BACKGROUND & DISCUSSION
The City’s Memorandum of Understanding (MOU) with the Teamsters Local 1932 General Employee Unit (Union) dated July 1, 2023 expired on June 30, 2026. Following a series of collaborative negotiations, a tentative agreement has been reached for another three-year agreement that would expire on June 30, 2029. The proposed agreement includes a 4% Cost of Living Adjustment (which has been incorporated into the proposed FY 2026-27 Salary Schedule), an revised timeframe for shift differential pay, and updated leave accrual provisions for Personal Leave and Compensatory Time banks. It also incorporates clarifying language regarding the City’s training and tuition reimbursement programs, as well as safety boot and winter clothing reimbursements, assignment of overtime duties, and details the annual City Hall Winter Closure schedule.

In addition, the City Council will consider the annual adoption of a resolution approving the salary ranges effective July 1, 2026 which is attached for review and approval. The annual adoption of the salary ranges is a requirement of the California Public Employees’ Pension Reform Act of 2013 (PEPRA). The City is a participating employer in the San Bernardino County Employees’ Retirement Association (SBCERA) which is subject to the requirements of PEPRA. As set forth in Government Code Section 7522.34, compensation reported for purposes of calculating retirement benefits must be done pursuant to a publicly available pay schedule. In compliance with all related employment agreements, the salary ranges incorporate the applicable COLA for employees. These updates support the City’s efforts to not only invest in and retain our hardworking staff, but to also remain a competitive public service employer and attract high quality candidates.

FISCAL IMPACT
All fiscal impacts associated to the proposed MOU revisions, including the updated salary ranges, were accounted for in the current Fiscal Year 2026-27 Budget that was adopted on June 10, 2026.

ENVIRONMENTAL CONSIDERATIONS
None requiring review under California Environmental Quality Act.

Item 3.4

CONSIDERATIONS OF STRATEGIC PRIORITIES
This item aligns with Strategic Priority Goal No. 2, to “ensure fiscal responsibility” and No. 3 to “invest in attracting, retaining, and developing staff.”

RECOMMENDED ACTION
It is recommended that the City Council take the following actions:

1. Adopt a Resolution Approving the Memorandum of Understanding Between the City of Big Bear Lake and the Teamsters Local 1932, General Employee Unit from June 1, 2026 through June 30, 2029; and,

2. Adopt a Resolution Adopting a Publicly Available Pay Schedule Effective July 1, 2026 Pursuant to California Government Code Section 7522.34

ATTACHMENTS

1. Resolution No. 2026-XX adopting a MOU with Teamsters Local 1932 (including Exhibit A)

2. Resolution No. 2026-XX adopting a publicly available pay schedule (including Exhibit A) RESOLUTION NO. 2026-XX

RESOLUTION APPROVING THE MEMORANDUM OF

UNDERSTANDING BETWEEN THE CITY OF BIG BEAR LAKE
AND THE TEAMSTERS LOCAL 1932, GENERAL EMPLOYEE
UNIT FROM JULY 1, 2026 – JUNE 30, 2029
WHEREAS, the current Memorandum of Understanding (MOU) between the City of Big Bear Lake (“City”) and the Teamsters Local 1932 (“Union”), General Employee Unit expired on June 30, 2026; and
WHEREAS, therefore, recently collaborative negotiations have occurred between the City and the Union and a tentative agreement has been reached for a three-year agreement that would expire on June 30, 2029; and
WHEREAS, included in the proposed agreement is a 4% Cost of Living Adjustment (COLA), revised timeframe for shift differential pay, updated leave accrual provisions; and WHEREAS, additionally, the proposed agreement incorporates clarifying language regarding the City’s training and tuition reimbursement programs, safety boot and winter clothing reimbursements, overtime assignments, and details the annual City Hall Winter Closure schedule; and
WHEREAS, these changes are being proposed in an effort to invest in and retain our hardworking employees as well as maintain a competitive compensation and benefits package; and NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Big Bear Lake does hereby approve the Memorandum of Understanding between the City of Big Bear Lake and Teamsters Local 1932 General Employees Unit, effective July 1, 2026 through June 30, 2029, attached hereto as Exhibit A and incorporated herein by reference.

PASSED, APPROVED AND ADOPTED this 8th day of July, 2026. ___________________________
Randall Putz, Mayor
ATTEST:

Erica Stephenson, City Clerk
Item 3.4
Attachment 1

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2026-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 8th day of July, 2026 and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk
City of Big Bear Lake

MEMORANDUM OF UNDERSTANDING

BETWEEN

THE CITY OF BIG BEAR LAKE
AND
TEAMSTERS LOCAL 1932

GENERAL EMPLOYEES UNIT
JULY 1, 2026
TO
JUNE 30, 2029
Item 3.4
Attachment 1
Exhibit A
2 TABLE OF CONTENTS
ARTICLE NO. 1 PREAMBLE ........................................................ 4 ARTICLE NO. 2 RECOGNITION........................................................... 4 ARTICLE NO. 3 IMPLEMENTATION ................................................... 4 ARTICLE NO. 4 UNION MEMBERSHIP……………………………………. 4
ARTICLE NO. 5 MANAGEMENT RIGHTS ............................................. 6 ARTICLE NO. 6 EMPLOYEE RIGHTS ………………………………… ….. 6
ARTICLE NO. 7 UNION RIGHTS............................................................. 7 ARTICLE NO. 8 STANDBY .......................................................... 8 ARTICLE NO. 9 CALL BACK ……………………………..…………………. 10
ARTICLE NO. 10 WORKING OUT OF CLASSIFICATION PAY…..………… 10 ARTICLE NO. 11 OVERTIME ………………………………………..……… 10
ARTICLE NO. 12 ALTERNATIVE WORK SCHEDULE………………..…. 12
ARTICLE NO. 13 REST PERIODS ……………………………………….. 12
ARTICLE NO. 14 WORK DISRUPTION …………………………………… 13
ARTICLE NO. 15 GRIEVANCE PROCEDURE ........................................ 13 ARTICLE NO. 16 BENEFITS…………………………………………….……. 15
ARTICLE NO. 17 ADVANCEMENT, PROMOTION, AND MERIT RATINGS.... 19 ARTICLE NO. 18 SALARIES …………………………………………….….. 21
ARTICLE NO. 19 GARNISHMENT ACTIONS..……………………………… 23
ARTICLE NO. 20 HOLIDAYS………………………………………………….. 23
ARTICLE NO. 21 LEAVES ………………………………………………….…… 24
3 ARTICLE NO. 22 WORKERS COMPENSATION ………………….………… 27
ARTICLE NO. 23 ASSIGNABILITY …………………………………….…… 28
ARTICLE NO. 24 SAVINGS CLAUSE …………………………………..…… 28
ARTICLE NO. 25 TERM ……………………………………………………. 28
EXHIBIT A- REPRESENTED CLASSIFICATIONS. …………..…..…………. 30 4 MEMORANDUM OF UNDERSTANDING

BETWEEN

CITY OF BIG BEAR LAKE

AND THE
TEAMSTERS LOCAL 1932

GENERAL EMPLOYEES UNIT
EFFECTIVE JULY 1, 2026 TO JUNE 30, 2029

1. ARTICLE NO. 1. PREAMBLE

1.1 This Agreement entered into by the City of Big Bear Lake, hereinafter referred to as the Employer, and the Teamsters Local 1932 , hereinafter referred to as the Union, has as its purpose the promotion of harmonious relations through an equitable and constructive procedure for the resolution of differences and for the establishment of benefits, rates of pay, hours of work, and working conditions except those covered under the management clause.

1.2 This Memorandum of Understanding (MOU) has been prepared to meet the requirements of the Government Code Section 3500, et seq.

2. ARTICLE NO. 2 RECOGNITION

2.1 The Employer recognizes the Teamsters Local 1932 as the exclusive, recognized bargaining agent for the employees in the General Employees Unit for the purpose of establishing salaries, wages, hours, and working conditions of employment pursuant to the provision of applicable state law. Members of the General Unit include those classifications listed in Exhibit "A" attached, as well as employees in such classes as may be added to this Unit hereafter by the Employer.

3. ARTICLE NO. 3 IMPLEMENTATION

3.1 It is mutually agreed by the Union and the Employer that the terms and conditions of this Agreement shall take effect July 1, 2026, except as otherwise provided for in this Agreement.

4. ARTICLE NO. 4 UNION MEMBERSHIP

4.1 The Union shall have the sole and exclusive right to have membership dues deducted for employees covered by this Agreement by the Employer, upon appropriate written authorization from such employees. Remittance shall be made by the Employer to the Union within fifteen (15) working days of the deduction of such sums.

4.2 Upon certification by the Union that an employee has signed an authorization for the deduction of Union membership dues and/or designated fees, the City will deduct the appropriate dues or fees, as established, and may be changed from time to time by the Union, from an employee’s pay, and remit such dues or fees to the 5 Union. The Union shall advise the City in writing of the dues deducted for each member of the Union.

4.3 Deductions will continue unless the employee mails a written revocation to the Union in accordance with the terms of the authorization form, or absent any such items, by mailing a written revocation to the Union that is postmarked during the thirty (30) day period immediately prior to the annual anniversary date on which the employee signed the authorization form. The Union shall, as soon as possible, notify the City if any member of the bargaining unit revokes a dues authorization.

4.4 In any situation where an employee requests information about becoming or remaining a member of the Union, the City shall refer such inquires to the Union for response.

4.5 In consideration of the above noted services, the Union agrees to hold harmless, release, indemnify and discharge the Employer from any liability or expenses whatsoever as a result of any action taken pursuant to the provisions of this Article.

4.6 The City will notify Teamsters Local 1932 if a new unit member will be attending a New Hire Orientation within ten (10) days of an orientation or as soon as is practical.

Teamsters Local 1932 shall participate in a New Hire Orientation on City time, for no more than 30 minutes, for the sole purpose of providing employee information regarding Teamsters 1932 membership.

4.7 The City shall forward a personnel report to the Union and assigned Business Agent, which will include any and all personnel actions (new hires, terminations, promotions, home address changes, etc.) within the Unit. With the exception of those employees who opt-out of information sharing by written request, the City shall provide Union with the name, job title, department, work location, employee ID, wage rate, personal email address and work, home, and personal cellular telephone numbers, on file with the City, and home address of any newly hired employee within 30 days of the date of hire or by the first pay period of the month following hire. The City shall provide Union with the same information for all represented employees in the bargaining unit at least every 120 days. When an employee opts out from information sharing by submitting a written request to the City, the City will no longer share the employee’s home address, home telephone number, personal cellular telephone number, or personal email address with Union. For those employees who participate in the Safe at Home program, the employee may provide a designated address in lieu of their home address. The designated address will be shared with Union in lieu of the employee's home address unless the employee opts out from information sharing by written request to the City.

4.8 DRIVE (Democratic Republican Independent Voter Education) - The City agrees to deduct from the paycheck of all employees covered by this Agreement, voluntary contributions to DRIVE. Teamsters Local 1932 shall notify the City of the amounts designated by each contributing employee that are to be deducted from his/her paycheck for all weeks worked. The phrase “weeks worked” excludes any work week other than a week in which the employee earned a wage. The City shall 6 transmit to DRIVE National Headquarters on a bi-weekly basis, in one (1) payment, the total amount deducted along with the name of each employee on whose behalf a deduction is made, a personal identifier for each employee and the amount deducted from that employee’s paycheck. The International Brotherhood of Teamsters shall reimburse the City annually for the City’s actual cost for the expense incurred in administering the bi-weekly payroll deduction plan.

5. ARTICLE NO. 5 MANAGEMENT RIGHTS

5.1 It is understood and agreed that the Employer retains all of its powers and authority to manage municipal services and the work force performing those services, except as expressly limited herein.

5.2 It is agreed that during the term hereof, the Employer shall not be required to meet and confer on matters that are solely a function of management, however, this does not preclude meeting and conferring on the impacts, including the right to:

5.2.1 Determine and modify the organization of the City government and its constituent work units.

5.2.2 Determine the nature, standards, levels and mode of delivery of services to be offered to the public.

5.2.3 Determine the methods, means, and the numbers and kinds of personnel by which services are to be provided.

5.2.4 Determine whether goods or services shall be made or provided by the City, or shall be purchased, or contracted for.

5.2.5 Direct employees, including scheduling and assigning work, work hours, and overtime.

5.2.6 Assign employees to work teams, task forces, other project teams, committees, and work groups.

5.2.7 Establish employee performance standards and require compliance therewith.

5.2.8 Discharge, suspend, demote, reduce in pay, reprimand, with-hold salary increases and benefits, or otherwise discipline employees, subject to the requirements of applicable law.

5.2.9 Relieve employees from duty because of lack of work or lack of funds or for other legitimate reasons.

5.2.10 Take all necessary actions to protect the public and carry out its mission in emergencies.

5.3 Decisions under this Article shall not be subject to the grievance procedure herein.

6. ARTICLE NO. 6 EMPLOYEE RIGHTS
The following are employee rights:
7 6.1 The right of employees to form, join, and participate in the activities of employee organizations of their own choosing for the purpose of representation on all matters of employer-employee relations.

6.2 The right of employees to refuse to join or participate in the activities of employee organizations and the right to represent themselves individually in their employment relations with the Employer.

6.3 The right of employees to be free from interference, intimidation, restraint, coercion, discrimination, or reprisal on the part of an appointing authority, supervisor, other employees, or employee organizations as a result of their exercise of rights granted in this article.

6.4 The provisions of Government Code Section 3502.5 are incorporated herein by reference.

7. ARTICLE NO. 7 UNION RIGHTS

7.1 Payroll Deductions

7.1.1 It is agreed that Union membership dues and other premiums shall be deducted by the Employer from the pay warrant of each employee covered herein who files with the Employer a written authorization requesting that such deductions be made.

7.1.2 Remittance of the aggregate amount of all membership dues and other premiums deducted from the pay warrants of employees covered hereby shall be made to the Union within fifteen (15) days after the end of the month in which said membership dues and other premiums were deducted.

7.2 Liability: The Employer shall not be liable to the Union, employees, or any party by reason of the requirements of this Section for the remittance of any sum other than that constituting actual deductions made from employees' wages earned. The Union shall hold the Employer harmless for any and all claims, demands, suits, orders, judgments, or other forms of liability that may arise out of or by reason of action taken by the Employer under this Section.

7.3 Meetings of Authorized Representatives: It is hereby agreed that the duly authorized representative(s) of the Employer shall meet with the duly authorized representative(s) of the Union and treat all grievances that may arise during the life of this Agreement. A maximum of two (2) Union members will be granted time off without loss of pay to attend grievance meetings and meet and confer sessions with prior notification and approval of the respective Division Manager.

7.4 Use of City Resources: the Union will be granted permission to use City facilities for the purpose of meeting with employees to conduct its internal business during nonwork hours.

7.4.1 The Union will be permitted limited use of the City’s e-mail system to 8 communicate with its members regarding meeting dates and times. The Union will designate no more than two individuals who are allowed access to the City’s e-mail for such purpose. The Union clearly understands and acknowledges that any use of the City’s e-mail system is governed by the standards and guidelines outlined in the City’s Information Technology Policy, Electronic Tools and Services Use Policy. Specifically, the policy places users on notice that any information created, transmitted, received and stored via the City’s Information Technology is not confidential or private and in some instances may be subject to the California Public Records Act.

7.5 Use of Bulletin Boards: The Union may use portions of bulletin boards located on the Employer's property under the following conditions:

7.5.1 All postings for bulletin boards must contain the date of posting and the Union’s identification. Costs associated with preparing and posting of Union material will not be borne by the City.

7.5.2 The actual posting of all material will be done by the designated Union Representative(s). Unless other arrangements are made, materials posted will be removed thirty (30) days after the publication date or upon expiration date, whichever is applicable.

7.5.3 The Employer reserves the right to determine where bulletin boards shall be placed and will provide space to be allocated to Union materials, provided bulletin boards will be readily accessible to the employee.

7.5.4 If the Union does not abide by these rules, the Employer will notify the Union of such rule violation and the Union will cease any bulletin board use that conflicts with the provisions of this article. Additionally, the Union may use portions of bulletin boards to post the following materials only:
a) Scheduled Union meetings, agendas, and minutes.
b) Information on Union elections and the results.
c) Information regarding Union social, recreational, and related news bulletins falling within the scope of representation.
d) Reports of official business of Union, including reports of committees and the Board of Directors.

7.5.5 Posted notices shall not be obscene, defamatory, or of a partisan political nature, nor shall they pertain to public issues which do not involve the Employer or its relations with the employees. All notices to be posted must be dated and signed by an authorized representative of the Union.

7.5.6 In cases where the Union represents more than one (1) authorized employee representation unit at a work location, the space described above 9 shall become the bulletin board space for all employees represented by the Union at the work location.

7.6 The Union has the right and responsibility to represent the interests of all employees in the unit, to present its views to the City on matters of concern either orally or in writing, and to enter collective negotiations with the objective of reaching an agreement applicable to all employees within the bargaining unit.

7.7 At the request of Teamsters Local 1932, the Employer will provide Teamsters Local 1932 with copies of the job descriptions for job classifications/positions covered by this Memorandum of Understanding. The Employer will consider applicants referred to Employer from the Teamsters Local 1932 Training Center and such applicants will be classified as external candidates and must participate in the competitive recruitment process in the same manner as all other applicants, including, but not limited to, completing a City application and supplemental questionnaire, and participating in interviews and all pre-employment processes.

8. ARTICLE NO. 8 STANDBY

8.1 Standby is an employment status of an employee leaving notice where he/she can be reached and be available to return to active duty, between the hours of 6:30 a.m. to 6:29 a.m. the following day (24-hour timeframe), when required by the Division Manager.

8.2 Employees on standby: (1) must be reachable by telephone or other designated communication device, (2) must be able to report to active duty no more than thirty (30) minutes after contact, and (3) must refrain from activities which might impair their ability to perform assigned duties.

8.3 Employees assigned to standby duty shall be paid at a rate of time and one-half (1.5) the regular rate of pay for two (2) hours per day during the employee workweek and three (3) hours per day for employee weekends, holidays and scheduled day off (SDO), if applicable. Employees called back to work shall receive pay at time and one-half (1.5) for actual hours worked, rounded up in fifteen (15) minute increments. For example, an employee who is called back to work while assigned to standby, and who actually works thirty-five (35) minutes, shall be paid for forty-five (45) minutes at time and one-half.

8.4 When possible, the Division Manager, or their designee, shall notify employees of their assignment to weather-related standby duty no less than two (2) calendar days prior to the start of that assignment, or as far in advance as practically possible when conditions do not allow for the standard notice period. The Employer and Employees mutually recognize that weather-dependent operations may occasionally require shorter notice, and in such cases the Division Manager, or their 10 designee, shall provide notice at the earliest opportunity. At the Division Manager’s discretion, Employees who are working a shift, and are placed on weather-related standby duty subsequent to their current shift, shall be released from their shift prior to the start of the weather-related standby shift, when necessary, to ensure the employee receives a minimum of eight (8) consecutive hours off-duty between the end of one work period and the beginning of the next. If the employee is released from a regularly scheduled shift, they will be paid for their entire shift with no penalty to their pay or benefits. If the employee is released early from an overtime shift, they will be paid for hours actually worked between the start of the current overtime shift and the time they have been released.

9. ARTICLE NO. 9 CALL BACK

9.1 Call back is an employment status of the Employer requesting the employee to return to active duty after the employee has been released. Employees on call back status are entitled to call back compensation.

9.2 Employees on call back status shall be paid for two (2) hours at time and one half (1.5) the base hourly rate of pay. Said compensation shall be in-lieu of any travel time, and expense to and from home and the first or last work contact point. All time actually worked shall be considered as time actually worked for purposes of Article 11, Overtime.

9.3 Special tours of duty scheduled in advance or employees who are called back within two (2) hours of the beginning of a scheduled tour of duty (i.e., scheduled events or activities) are not considered call back hours for the purpose of this Article. The Employer shall provide at least 12 hours advance notice to an employee of a special tour of duty.

10. ARTICLE NO. 10 WORKING OUT OF CLASSIFICATION PAY

10.1 Employees who perform duties of a higher classification for more than fifteen (15) consecutive working days shall be paid "out-of-class" pay of five percent (5%) above the current salary of said employee or, Step #1 of the higher classification, whichever is greater. In the event the higher classification is not in the bargaining unit, then the out-of-class pay shall not exceed 5%.

10.2 The employee receiving out of classification pay must perform essentially all of the functions of the higher classification in order to receive compensation.

11. ARTICLE NO. 11 OVERTIME

11.1 Policy: It is the policy of the Employer to discourage overtime except when necessitated by abnormal or unanticipated workload situations. The Employer has the right to require overtime to be worked as necessary. All overtime must have the approval of the employee’s supervisor prior to actual performance of the work.

Failure to obtain such approval in advance may subject an employee to discipline. 11 11.2 Definition: Overtime shall be calculated in accordance with the Fair Labor Standards Act (FLSA) for all time actually worked in excess of forty (40) hours in a workweek. For purposes of calculating overtime, approved Vacation, Holiday, and Personal leave time (excluding Sick Leave and Compensatory Time) shall be considered as time actually worked. Overtime shall not affect leave accruals.

Overtime of eight (8) minutes or more but less than fifteen (15) minutes shall be paid as fifteen (15) minutes. Overtime of seven (7) minutes or less shall not be paid.

11.3 Overtime Compensation: Any employee requested by the Employer to work overtime shall be compensated at time and one half (1 ½) times the employee’s regular rate of pay, per Fair Labor Standards Act (FLSA).

11.3.1 Compensatory Time: Any employee who is requested to work overtime may request compensatory time in lieu of overtime pay, calculated at the overtime rate. Compensatory time must be approved by the employee’s supervisor.

The compensatory time will be tracked by payroll and can be utilized with prior approval from the supervisor. Once an employee’s accrued compensatory time bank reaches eighty (80) hours, the employee will be paid for all subsequent overtime worked. Upon ratification, employees who have more than eighty (80) hours of accrued compensatory time will be permitted to retain their existing balance; however, they will not be allowed to accrue additional compensatory time until their balance falls below eighty (80) hours. If the employee terminates employment the compensatory time bank will be paid off at the current rate of pay. If the employee is promoted to another position in the City, the employee will have the option of:
a) Having the compensatory time bank paid off at the rate of pay prior to promotion; or
b) Maintaining the compensatory time bank for future payout or use of time off. Upon the date of promotion, the hours banked as of that date shall be converted to a dollar value and calculated to the equivalent hours under the higher promotional rate of pay. For example, 10 hours of leave in the compensatory time bank at the prepromotion rate of pay of $20 per hour would equate to $200, which calculates to 8 hours of leave at a rate of pay of $25 per hour.

11.3.2 An employee may use such compensatory time within a reasonable period after making such request if the use of compensatory time does not unduly disrupt the operations of the department.

11.4 Compensatory Time Sell Back

11.4.1 Employees may sell back up to eighty (80) of compensatory time twice per year (June and November). Requests for June compensatory time sell backs shall be submitted to the Finance Department no later than two weeks 12 prior to the first payday in June and will be paid on the first payday of June.

Requests for November compensatory time sell backs shall be submitted to the Finance Department no later than two weeks prior to the first payday in November and will be paid on the first payday of November.

11.4.2 Once a request for compensatory time sell back has been submitted, it is irrevocable. After a request is submitted, the accrual limit at that time will be recalculated by deducting the requested sell back hours from the banked hours.

11.5 Variable Work Schedule: The Employer shall have the right to direct an employee to take such time off as is necessary to ensure that an employee's actual time worked does not exceed forty (40) hours within a work week. However, the Employer may not direct an employee to take more than ten (10) hours scheduled time off during the pay period. This provision shall conform to the FLSA.

11.6 Special Events Overtime: In instances where overtime is requested for special event support (i.e. annual July 4th Celebration, the Holiday Tree Lighting Event, the “Fun Run” Car Show, Halloween in the Village event, Summer Concert Series, etc.) the City shall post a voluntary sign-up sheet at least six (6) weeks prior to the event, indicating the required number of employees needed to work the event. The signup sheet will be posted for ten (10) business days. If at the end of the posting period, the required number of employees is not voluntarily met, overtime will become mandatory and the City shall use an overtime wheel system per the Employer’s Overtime Assignment policy to reach the number of employees necessary for the City to successfully support the special event. If an employee fails to report to the mandated overtime shift and doesn’t have an approved leave request, the employee may be subject to disciplinary action.

12. ARTICLE NO. 12 ALTERNATIVE WORK SCHEDULE

12.1 Each Division Manager may consider and implement alternative work schedules based upon the needs of the division, subject to the approval of the City Manager.

Employees shall be provided a minimum notice of ten (10) working days advance notice of a schedule change for non-emergency schedule changes.

12.2 The 9/80 and 4/10 work schedule shall continue to be at discretion of the Employer.

13. ARTICLE NO. 13 REST PERIODS

13.1 Employees shall be entitled to rest periods consisting of one fifteen (15) minute work break in the first half of the tour and one fifteen (15) minute work break in the second half of the tour of duty for each eight (8) hours tour of duty. A twenty (20) minute work break shall be granted for each half of a ten (10) hour tour of duty.

Employees required to work beyond their regular tour of duty shall be granted reasonable work breaks as work allows.
13 14. ARTICLE NO. 14 WORK DISRUPTION

14.1 The parties agree that no work disruptions shall be caused or sanctioned by the Union during the term of this Agreement. Work disruptions include, but are not limited to the following: sit-down, stay-in, speedup, or slowdown in any operation of the Employer or any curtailment of work, disruption, or interference with the operations of the Employer. The parties shall endeavor to discourage any such work disruptions and make positive efforts to return employees to their jobs. The parties acknowledge that participation of any employee in a concerted work action against the Employer is grounds for disciplinary action, including termination. The parties agree that no lockout of employees shall be instituted by the Employer during the term of this Agreement, unless such work disruptions occur.

15. ARTICLE NO. 15 GRIEVANCE PROCEDURE

15.1 Definition: A grievance is any dispute that involves the interpretation or application of any provision of the employee's memorandum of understanding excluding, however, those provisions of the memorandum of understanding that specifically provide that the decision of any City official shall be final, the interpretation or application of those provisions not being subject to the grievance procedure.

15.2 Disciplinary grievances involving suspensions of five (5) days or less may not be processed beyond Step 3 of this procedure. Written reprimands are not grievable.

15.3 Procedure: Grievances will be processed in the following manner:

15.3.1 Step. 1 Immediate Supervisor. A grievance may be filed in writing by an employee on his or her own behalf, or jointly by a group of employees or by the Union, to his or her immediate supervisor.
a) Within seven (7) working days of the event giving rise to a grievance, the employee who believes he or she has a grievance may discuss the complaint with his or her immediate supervisor, and in the presence of an Union representative if the employee so requests.

Grievances not presented within the time period shall be considered resolved.
b) The immediate supervisor will meet with the employee, or group of employees, to discuss the grievance and attempt to resolve the matter. If the issue cannot be resolved at this level, or if the employee elects to submit the grievance directly to the Union, the matter will be taken up in the following manner.

15.3.2 Step 2. Department Head. If the grievance is not resolved in Step 1, within seven (7) working days of the final meeting with the immediate supervisor discussed in Step 1, the employee or his/her representative may present the grievance in writing to the Department Head. The written grievance will state the particulars of the grievance and, if possible, the nature of the 14 determination desired. The Department Head will investigate the issues, meet with the complainant and attempt to reach a satisfactory resolution of the problem. The Department Head will respond to the grievance in writing within seven (7) working days of receipt of the written grievance.

15.3.3 Step 3. Appointing Authority. If the grievance is not resolved in Step 2, the employee or his/her representative may, within seven (7) working days of receipt of the response from the Department Head, present the grievance in writing to the Appointing Authority. The Appointing Authority, or a representative designated by the Appointing Authority who shall not be the Department Head, shall investigate the merits of the complaint, meet with the complainant(s) and, if the complainant is not the Union, meet with the officials of the Union and attempt to resolve the grievance. The Appointing Authority will respond to the grievance in writing within seven (7) working days of receipt of the written grievance.

15.3.4 Step 4. Arbitration. The parties shall have ten (10) working days to select a mutually agreeable arbitrator. If the parties fail to agree within ten (10) working days, then an impartial arbitrator shall be selected by alternate striking from a list provided by the State Mediation & Conciliation Service.

The arbitrator’s decision shall be final and binding on the parties. All costs of arbitration shall be shared equally by the Employer and Teamsters Local 1932. If either party requests for a transcript of the hearing to be prepared those costs will be paid by that party, or if both parties or the arbitrator request for a transcript of the hearing to be prepared those costs will be shared equally by the parties. Upon mutual agreement of the parties, the hearing may be conducted via videoconferencing (remote hearing). The arbitrator's authority is derived from this Memorandum of Understanding and the Personnel Rules and Regulations, and the arbitrator's jurisdiction is limited to the interpretation and application thereof. The arbitrator shall have no power to alter, amend, change, add to, or subtract from any of the terms of this Memorandum of Understanding or Personnel Rules and Regulations, but shall determine only whether or not there has been a violation of a provision of this Memorandum of Understanding or Personnel Rules and Regulations in respect to the claims alleged in the grievance.

The decision of the arbitrator shall be based solely upon the evidence and arguments presented to the arbitrator by the parties in the presence of each other and upon argument presented in briefs. The Parties may mutually agree to use expedited arbitration procedures. The arbitrator shall have no power to render an award on any grievance occurring before or after the term of the Memorandum of Understanding.

15.4 Extension of Time Limits: The above specified time limits may be extended by mutual agreement between the parties. Failure of the employee or the Union to act within the specified time limits, unless extended, shall cause the grievance to be dismissed. Failure by the City to observe such time limits, unless extended, shall cause the grievance to be moved to the next level of the grievance procedure. 15 15.5 Compensation Complaints: All complaints involving or concerning the payment of compensation shall be initially filed in writing with the Appointing Authority. In such cases no adjustment shall be retroactive for more than thirty (30) days from the date upon which the complaint was filed. Only complaints that allege that employees are not being compensated in accordance with the provisions of the memorandum of understanding shall be considered as grievances. Any other matters of compensation are to be resolved in the meet and confer process, and, if not detailed in the memorandum of understanding which results from such meeting and conferring process, shall be deemed withdrawn until the next meet and confer process is next opened for such discussions.

15.6 Suspension and Discharge Grievances: If the parties, in pursuance of the procedure outlined above resolve a grievance that involves suspension or discharge, they may agree to payment for lost time or to reinstatement with or without payment for lost time.

16. ARTICLE NO. 16 BENEFITS

16.1 Health, Dental and Vision Care Program and Employer Contribution

16.1.1 The Employer shall provide 100% Health Maintenance Organization (HMO) coverage for the employee and their eligible dependents. The Employer will provide an HMO plan that offers coverage with doctors practicing in the Big Bear Valley, unless such a plan is unavailable. The Employer will pay the cost of the monthly premium of the HMO plan (that offers coverage by doctors within the Big Bear Valley) towards higher cost health insurance options (e.g. PPO, POS, or other HMO plans) offered by the Employer.

16.1.2 The Employer will provide dental and vision insurance for the employee and their eligible dependents.

16.1.3 During the term of this contract, the Employer will attempt to maintain health insurance benefits and co-payments comparable with current health insurance benefits and co-payments. If comparable insurance benefits are not available/practical, the Employer will notify the Union and will agree to meet and confer upon the request of the Union.

16.1.4 Employees who take no health and dental coverage through the Employer shall be eligible for the Alternative Insurance Benefit Program. Eligible employees who are able to secure health and dental insurance coverage through their spouse or other source may waive coverage. The employee shall sign a waiver form provided by the Human Resources Department. The Employer will pay such employee(s) two hundred dollars ($200.00), less applicable required deductions, for each month thereafter the employee continues to receive health and dental insurance through their spouse or other source.
16 16.1.5 All new employees will be required to participate in the Employer paid health, dental and vision insurance program, unless they are able to show proof of health and dental coverage from a spouse or other source.

16.2 Life Insurance These benefits shall only apply to employees who have been appointed to a regular full-time position within the Unit. The Employer will provide $50,000 term life insurance coverage for the employee only. Additional life insurance is available to employees and their dependents at the employee’s expense.

16.3 Flu Shots Employer will contribute ten dollars ($10.00) toward receipt of on-site flu shots.

16.4 Tuition Reimbursement Training Request, and Commercial Driver’s License Programs: All tuition reimbursement, training requests, and commercial driver’s license program requests will be approved to permanent, full-time employees on a first come, first serve basis, and must be submitted in full with all documentation and approvals in order to be considered. If requests exceed the annual budget, the request will be considered automatically denied, and must be re-submitted in the new fiscal year. In the event that multiple legitimate requests are received at the same time and exceed the current year budget, requests shall be awarded on a seniority basis.

16.4.1 Training Request Program: Employees required by the Employer to participate in any training program or job-related development shall do so on Employer time and at Employer expense. This includes any job-related certifications. Employees will be required to submit a Training Request Form and follow all applicable policies and procedures related to the Training Request Program.

16.4.2 Tuition Reimbursement Program: The Employer will provide tuition reimbursement and reimbursement of other direct expenses for full-time, permanent employees of the City who have passed original probation.

Reimbursement shall include required text books, laboratory fees, and parking fees (but shall not include travel time, mileage, transportation, meals, paper supplies, credit card processing fees and other miscellaneous costs) for job related education or career development from a college or university upon receipt of proof of successful completion of an approved course. Prior to initiation of the course work, the employee shall receive Division Manager approval that such course work is directly related to a departmental or City service related field or endeavor. Employee shall follow City policies, procedures and guidelines for the tuition reimbursement program. The course must be satisfactorily completed with a minimum grade "C" or equivalent. Participation in the course(s) eligible for the tuition reimbursement program shall be solely on the employee's time.
17 a. Reimbursement for the tuition reimbursement program shall be made at the rate of one hundred percent (100%), to a maximum reimbursement of three thousand dollars ($3,000) per fiscal year. b. Applications for tuition reimbursement shall be accepted no later than one (1) month after the course grades have been distributed. c. A college or university shall be defined as an institution accredited by the Western Association of Schools and Colleges Senior College and University Commission (WASC), the Accrediting Commission of Community and Junior Colleges (ACCJC), Northwest Commission on Colleges and Universities (NWCCU), Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), Middle State Commission on Higher Education (MSCHE), New England Association of Colleges and Schools (NEASC) or an institution listed on the Higher Learning Commission (HLC). Other accreditations may be eligible upon review and approval by the Human Resources Department.

16.4.3 Commercial Driver’s License Program: The Employer will pay for the required physical examination for full-time, permanent employees who have passed probation and are required by their job classification to maintain Class A or Class B driver’s licenses. Time spent participating in the required physical examination will be considered as time worked. In addition, the City will administer enrollment into a Commercial Driver’s License learning program and cover fees associated with obtaining the initial commercial driver’s license up to $3,500. Any fees in which a reimbursement will be requested by the employee, must be made after successfully obtaining the commercial license and must have accompanying documentation, such as receipts. All full-time, permanent Employees within the following classifications are eligible for this program:

All Represented Employees within the Facilities/Parks Maintenance Division All Represented Employees within the Street Maintenance Division All Represented Employees within the Wastewater Collection Systems Division Mechanic – All Grades

16.5 Certification (State): All test fees and renewal fees for State certification required by the Employer shall be paid by the Employer.

16.6 Safety Equipment Allowance: The Employer shall provide safety equipment, including safety goggles and/or shields, as needed. The Employer will also provide a reimbursement and/or allowance for the purchase of the following safety equipment: safety glass prescription lenses, winter outer wear, and safety toe boots, subject to the restrictions below.

The Employer will pay for safety glass upgrades of prescription lenses with approval 18 of Human Resources up to one hundred dollars ($100) in a fiscal year, subject to the following conditions: (1) The employee must present an appropriate receipt (2) Reimbursement is for lenses only and not for eye examination, treatment or visits to an optometrist or optician (3) The Employer will provide reimbursement only for lenses if the prescription has changed or if the lenses have been damaged and the damage is not due to employee negligence.

The Employer will contribute up to four hundred and twenty-five dollars ($425) on a reimbursement basis per fiscal year for Public Works, Building & Safety, Code Compliance, Neighborhood Preservation, Engineering and Performing Arts Center (PAC) field employees (“Eligible Employees”) who are assigned to non-office classifications for winter outer clothing and safety toe boots to be used during the winter months of each calendar year, with the employee providing the Employer with acceptable and detailed receipts. In addition, the Employer will purchase for, and replace as needed, orange safety jackets for all field employees, which is not part of the designated $425 allowance listed above.

The reimbursement period for each year will open October 1st of each year, and employees will have thirty (30) days to claim this reimbursement. Eligible Employees hired between October 1st and January 31st are eligible for the entire reimbursement upon hire, and must submit their reimbursement request and receipts no later than seven (7) days after the date of hire, or by October 31st, whichever is later. Eligible Employees hired between February 1st and September 30th, and are required to wear safety toe boots to perform their job duties, may elect to receive a reimbursement of two hundred and fifty dollars ($250) upon hire must submit their reimbursement request and receipts no later than seven (7) days after the date of hire, and will be eligible to receive one hundred and seventy five dollars ($175) for their first winter clothing reimbursement when the reimbursement period opens on October 1st. No employee shall receive more than four hundred and twenty-five dollars ($425) within a fiscal year for this reimbursement.

The reimbursement for safety glass upgrades of prescription lenses, cannot be combined with the reimbursement for winter outer clothing and safety toe boots.

16.7 Retirement: All full-time regular employees participate in the San Bernardino County Employees Retirement Association (SBCERA).

Tier 1 Employees (membership prior to January 1, 2013)
Tier 1 employees shall pay all required employee retirement system contributions to SBCERA.

Tier 2 Employees
Pursuant to the Public Employees’ Pension Reform Act of 2012, (also known as “PEPRA”), unit members who first became employees by the City on or after January 19 1, 2013 and who are “new members” as that term is defined in PEPRA, shall be subject to the Tier 2 SBCERA formula of 2.5% @ age 67, a benefit based on the highest three (3) year average (36 consecutive months) of employment.

Effective July 1, 2015, “new members” hired on or after January 1, 2013 shall contribute from their pensionable compensation fifty percent (50%) of total “normal cost” as dictated by SBCERA. New members shall also be subject to all other applicable provisions of PEPRA.

16.8 Supplemental Retirement: The Employer shall continue the PARS Retirement Enhancement Plan (REP) of 2.7% @ 55 for eligible employees hired on or before December 31, 2012, pursuant to Public Employee’s Pension Reform Act (PEPRA).

Shared costs will continue to be assumed and require employee participation (contribution). Annual contribution rates shall be determined by PARS actuarial reports. The Employer agrees to provide for a contribution equivalent to $70,000 annualized.

16.9 Prevailing Benefits

16.9.1 Continuing in Effect: It is understood and agreed that there exists, in written or unwritten form, certain personnel rules, policies, practices, and benefits which shall continue in effect except for those provisions modified by mutual agreement of both parties or imposed in accordance with applicable laws.

16.9.2 Reasonable Notice
In cases of proposed changes by other than mutual agreement, the Teamsters Local 1932, shall be given reasonable notice and consulted with prior to these changes.

17. ARTICLE NO. 17 ADVANCEMENT, PROMOTION, AND MERIT RATINGS

17.1 Step/Grade Advancement
Vacancies occurring in classified positions may be filled by appointment or competitive recruitment through promotion from a classification with a lower salary range (for example: Facilities/Parks Maintenance Worker I/II to Street Maintenance Worker I or Wastewater Collection Systems Operator I) or through a transfer from another division or department with an equal salary range (for example: Street Maintenance Worker I/II/III to Wastewater Collection Systems Operator I). When vacancies are filled through promotion, at the #1 step of the established salary range or when applicable, one step higher (an approximate five percent (5%) salary increase) than the pay rate the employee would receive had he/she remained in his/her former position. Advancement to the #2 step (or next higher step when applicable) shall be dependent upon completion of six (6) calendar months of service in the new position and an above standard or better performance evaluation, and a permanent appointment to that position. Advancement to steps 20 #2 to #3 and #3 to #4 and #4 to #5 will occur annually thereafter from date of last change in rate of pay, with a standard or better performance evaluation. In order to advance to the next Grade (I to II, or, II to III, etc.) of a classified position, employees must meet the minimum experience and education requirements for that Grade and have served at least one (1) year in the lesser Grade of the classification. At the discretion of the Department Head, or their designee, employees that are transferring to another division at a Grade II or higher, are allowed if the employee meets the minimum experience and education qualifications for the same Grade or higher in another classification.

17.2 Promotion & Transfer
When there is a vacant classified position, employees may be promoted or transferred into the position in a manner deemed most appropriate by the Personnel Director, or their designee, including, but not limited to, appointment or competitive recruitment. When an employee is promoted to a position carrying a higher salary range, or if the employee’s current salary schedule is within the new salary range, the rate of compensation on the date of promotion shall be one step higher than the rate the employee would have received has he/she remained in his/her former position. When an employee, who is currently in a position classification with a Grade higher than Grade I (i.e. Grade II or higher) is promoted or transferred to another classification, they will not be automatically transferred to the same or higher Grade of the new classification. The Personnel Director, or their designee, will provide the employee with a reasonable timeframe (no less than six (6) months) to meet the minimum qualifications of the desired Grade within the new classification. During this timeframe, the employee will remain at the Grade that the employee currently meets the minimum qualifications for until they meet the necessary experience and education qualifications for the desired Grade. For the purposes of satisfying experience requirements, the Personnel Director, or the Department Head may decide that an employee has met the minimum experience requirements based on informal or on-the-job training that occurs at the City.

17.3 Personnel Files
The Employer agrees to include in the new personnel Policies and Procedures a mechanism to assure that employees who receive a Below Standard evaluation also receive a review within 6 months which would note in the personnel file any applicable improvements that employee has made. At that time consideration would be given to advancement to the next step in the salary range if the employee has achieved a rating of Standard or above. The rules would also include language that allows an employee who receives a negative notation in his/her personnel file to request a review within 6 months that would note, in the file, any applicable improvements.

17.4 Seniority
The seniority of an employee within the bargaining unit shall be established as of the date on which he/she began continuous full-time regular employment with the 21 Employer.

17.5 Probationary Period
Any new employee hired into a regular position in the bargaining unit shall serve a one (1) year probationary period. Probationary employees are to be evaluated at the six (6) month period (without being eligible for a step advancement) and again prior to the end of the one (1) year probationary period. During the probationary period the employee may be terminated at any time without right of appeal or hearing.

Existing unit members who promote into another position will serve a six (6) month probationary period in their new position. These employees are to be evaluated at the completion of the six (6) month probationary period. During the probationary period the employee may be removed from their new position and restored to their prior position (returning to the current pay rate, including any applicable COLA adjustments, the employee would have received had they remained in their former position) at any time without right of appeal or hearing.

Leaves of absence or assignments out of class for a period of longer than ten (10) working days shall not be counted toward completion of the probationary period.

Any employees hired prior to July 1, 2023 shall continue to serve a six (6) month probationary period. In addition, any employees promoted prior to July 1, 2023 shall be granted the same promotion rules that were in effect prior to June 30, 2023.

17.6 Performance Evaluations
The City shall conduct a performance evaluation of each employee on an annual basis. If a performance evaluation is not delivered to the employee thirty (30) days after the last day of the employee’s review period, any merit advancement, should one be awarded, shall be made retroactive to the employee’s merit eligibility date.

Merit advancements are awarded to employees who receive an overall rating of “Standard” or higher, per the provisions of Sections 17.1 and 17.2 of the MOU.

Employees who receive an overall rating of “Below Standard” shall be placed on a performance improvement period of no less than ninety (90) days and no more than six (6) months, the duration of which shall be determined by the City based on the circumstances. At the conclusion of the improvement period, a new performance evaluation shall be completed. If the employee receives a rating of “Standard” or higher, the employee shall be granted a merit advancement effective the last day of the improvement period. The original annual performance evaluation period shall not change. If, at the conclusion of the improvement period, the employee continues to receive a rating of “Below Standard,” the employee shall not receive a merit advancement for that review cycle. The original annual performance evaluation period shall not change.

18. ARTICLE NO. 18 SALARIES
22 18.1 Salary Adjustments
Effective the first full pay period that includes July 1, 2026, all employees represented by the Union (unless “Y” rated) will be granted a four percent (4.00%) salary increase.

Effective the first full pay period that includes July 1, 2027, all employees represented by the Union (unless “Y” rated) will be granted a four percent (4.00%) salary increase.

Effective the first full pay period that includes July 1, 2028, all employees represented by the Union (unless “Y” rated) will be granted a four percent (4.00%) salary increase.

18.2 Longevity Pay
Employees who have worked as a regular employee for the Employer for 10,400 base hours (five or more continuous years) will receive a one percent (1%) pay increase to their base hourly pay rate.

Those employees who have worked for the Employer for 20,800 base hours (ten or more continuous years) will receive an additional one percent (1% for a total of 2%) pay increase to their base hourly pay rate.

Employees who have worked for the Employer for 31,200 base hours (fifteen or more continuous years) will receive an additional half percent (.5% for a total of 2.5%) pay increase to their base hourly pay rate.

Employees who have worked for the Employer for 41,600 base hours (twenty or more continuous years) will receive an additional two and one-half percent (2.5% for a total of 5%) pay increase to their base hourly pay rate.

Employees will receive their base hourly pay rate increase effective the first full pay period following the completion of their corresponding anniversary. The anniversary date will be calculated from the date of hire as a full-time permanent employee. Time worked in Limited Service positions such as temporary, seasonal and nonpermanent part-time positions and student internships, does not count towards the base hours required for longevity.

18.3 Night Shift Differential Pay
Employees that work between the hours of 9:00 p.m. and 6:00 a.m., shall be paid an additional two dollars ($2.00) per hour over their regular pay rate for all regularly scheduled and overtime hours worked. This night shift differential pay shall only apply to actual hours worked and shall not apply to any paid leave hours.

18.4 Bilingual Pay
23 It is recognized that bilingual capability benefits the City and its residents to varying degrees, depending upon the classification held by the bilingual employee and may enhance a unit member’s ability to contribute to his or her position. As such, unit members who are able to demonstrate bilingual capacity in Spanish and English shall receive thirty dollars ($30.00) per month, subject to a cap of no more than two (2) authorized bargaining unit bi-lingual employees per department. In order to qualify for bilingual pay, the employee must pass a City approved language competency test. A written request for testing must be submitted to Human Resources during the month of April of each year and testing shall be limited to one time per year. If it is determined that the employee is fluent in Spanish and English, the employee will be paid the bilingual differential effective the month in which the employee successfully completes the testing.

The designated employees may be tested annually for certification and recertification.

19. ARTICLE NO. 19 GARNISHMENT ACTIONS

19.1 Garnishments of employee wages are administered by the Payroll division. Any employee who is impacted by a garnishment or levy, should immediately notify the Payroll division.

20. ARTICLE NO. 20 HOLIDAYS

20.1 Regular full-time employees in established positions shall be entitled to take all the below designated holidays at full pay provided they are in a pay status on both their regularly schedule workdays immediately preceding and following the holiday.

20.2 The holidays to be observed by the City are as follows:
(1) January 1 (New Year’s Day)
(2) Third Monday in January (Martin Luther King, Jr. Day) (3) Third Monday in February (President’s Day)
(4) Last Monday in May (Memorial Day)
(5) July 4 (Independence Day)
(6) First Monday in September (Labor Day)
(7) November 11 (Veterans Day)
(8) Fourth Thursday in November (Thanksgiving Day)
(9) Fourth Friday in November (Day after Thanksgiving)
(10) December 24 (Christmas Eve)
(11) December 25 (Christmas Day)
(12) December 31 (New Year’s Ever)

20.2.1 City Hall Winter Holiday Closure: City Hall will be closed between Christmas Eve and New Year’s Day. Employees will be required to utilize their available leave accruals (excluding sick leave) for the same amount of hours for which the employee would have been regularly scheduled and would have worked if City Hall were not closed on those dates. Not all 24 employees may be eligible for this closure but shall be eligible for overtime, if worked. The City and the Union mutually agree to the City Hall closure for in person business during the winter holiday period as follows:
2026: City Hall will be Closed on December 24, 25, 28, 29, 30, 31 and January 1, 2027. Regular City Hall in person office hours will resume on Monday, January 4, 2027.
2027: City Hall will be Closed on December 23, 24, 27, 28, 29, 30, and 31.

Regular City Hall in person office hours will resume on Monday, January 3, 2028.
2028: City Hall will be Closed on December 25, 26, 27, 28, 29, and January 1, 2, 2029. Regular City Hall in person office hours will resume on Wednesday, January 3, 2029.

20.3 Employees must actually work a full shift the last scheduled work day before and the first scheduled work day after a City holiday to receive holiday pay, unless the employee is on approved paid leave. Any request for sick leave in conjunction with a City holiday must be supported by a doctor’s certificate, if requested by the employee’s supervisor.

20.4 If any of the listed holidays falls on a Saturday, the Friday preceding shall be celebrated as a holiday; if the holiday falls on a Sunday, the following Monday shall be celebrated as the holiday.

20.5 When a City holiday falls within a vacation period, the holiday time shall not be charged against an employee’s accrued vacation.

20.6 Whenever a City holiday falls on an employee’s regularly scheduled day off, the employee shall accrue, on an hour for hour basis, up to a total of eight (8) hours.

20.7 When an employee is assigned to an alternative work schedule (i.e. 9/80 or 4/10 work schedule), the City’s observed holidays shall have the same hour equivalent as the employee’s alternative work schedule for that day (8, 9, or 10 hours) therefore, the employee will not need to supplement observed holidays off with accrued leave time.

21. ARTICLE NO. 21 LEAVES

21.1 VACATION LEAVE
Every probationary and regular employee shall accrue, on a prorated basis, vacation leave for completed pay periods. Such vacation leave shall be available for use on the first day following the employee’s completion of thirteen (13) pay periods of continuous service, from the employee’s first day of regular, full-time service with the Employer.
25 Length of Service Vacation Accrual Rate Max. Accrual Balance During the first 5 years of service,
employees shall accrue 80 hours of vacation

3.08 hours per pay period 160 hours
After 5 full years of service, employees
shall accrue 120 hours of vacation

4.62 hours per pay period 240 hours
After 10 full years of service, employees
shall accrue 160 hours of vacation

6.15 hours per pay period 320 hours

21.1.2 Vacation Accrual
No employee shall be allowed to have an accumulation of more than two (2) years vacation accrual to his/her credit at any one time.

21.1.3 Vacation Scheduling
The time at which employees shall be granted vacations shall be at the discretion of the Department Head.

21.2 SICK LEAVE

21.2.1 Accrual
Employees shall accrue sick leave credit at the rate of eleven (11) eight (8) hour days per year. Unused sick leave may be accrued without limit.

21.2.2 Usage
Employees are entitled to be paid for sick leave used, to a maximum of the time accrued, under the following conditions:
a) The employee's illness, injury, pregnancy, childbirth, or related medical condition incapacitates the employee from performance of duties.
b) The employee's exposure to contagious disease that would jeopardize the health of others. When sick leave is granted under this circumstance, an explanatory medical certificate from a physician is required.
c) A pre-scheduled or emergency medical or dental appointment which has been approved by the employee’s direct supervisor.
d) The care of the employee's ill or injured immediate family member (as defined below) to a maximum of five and a half (5.5) days per calendar year or as required by applicable law.

21.2.3 For the purpose of this Section, immediate family is defined as spouse, parent, sibling, children and such other persons whose relationship to the employee is essentially similar to the aforesaid relationship. 26 21.2.4 Procedures for Requesting and Approving Sick Leave a) When the requirement for sick leave is known to the employee in advance of his/her absence, the employee shall request authorization for sick leave at such time, in the manner hereinafter specified. In all other instances the employee shall notify his/her supervisor as promptly as possible by telephone or other means.
b) Before an employee may be paid for the use of accrued sick leave he/she shall complete and submit to his/her Department Head a signed statement, on a prescribed form, stating the dates and hours of absence, the reason (i.e. ill, family sick leave, medical or dental appointment), and such other information as is necessary for the request to be evaluated. When sick leave is used to care for a family member, the family member must be identified on the leave request form. If an employee does not return to work prior to the preparation of the payroll, other arrangements may be made with the approval of the Director of Administrative Services or his/her designee. c) The Department Head may require a physician's statement from an employee who applies for sick leave, or make whatever investigation into the circumstances that appear warranted before taking action on the request.

21.2.5 Sick Leave Cash-Out
Employees may cash out sick leave up to a maximum limit of their annual accrual of eighty-eight (88) hours per fiscal year. Employees shall maintain a minimum sick leave balance of eighty (80) hours after cash out.

Sick Leave Cash-Out requests will be paid on the next scheduled pay date after the approved request has been received by the Administrative Services Department.

21.3 BEREAVEMENT LEAVE
Employees shall be granted a leave of absence with full pay in the event of death of an immediate family member (as defined above under Usage). The leave shall be for three (3) days that the employee is scheduled to work after the death of an immediate family member (including spouse, parent, child, brother, sister grandparent, grandchild, mother-in-law, father-in-law, grandparent-in-law, aunt, uncle, niece, nephew, foster child, ward of the court, or any relation living with the employee) and shall be charged to the employee’s sick leave balance unless there is an insufficient balance in which case the leave shall be charged to the employee’s vacation, compensatory time, personal, or holiday balance at the discretion of the employee. Upon request of the employee, and if circumstances warrant, the City Manager or his/her designee may grant an additional three days, also charged to sick leave, vacation, compensatory time, personal, or holiday balances as above.

21.4 FAMILY AND MEDICAL LEAVE
27 The Employer agrees to comply with applicable provisions of the Federal Family and Medical Leave Act and the California Family Rights Act, and in accordance therewith, has adopted a Family and Medical Leave Policy.

21.5 PERSONAL DAYS
The Employer will grant each represented employee within the following classifications: Facilities/Parks Maintenance Worker, Street Maintenance Worker, Wastewater Collection Systems Operator, Code Compliance and Neighborhood Preservation Officers a total of forty (40) hours of personal days per year. All other represented employees not within the above classifications will receive a total of thirty (30) hours of personal days per year. This accrual is to be booked the pay period including July 1st each year. Employee must be employed on July 1 of the year to receive the personal days and must be on paid status.

21.6 JURY DUTY
The Union agrees to a two week limit on salaries paid to employees while serving on Jury Duty with an exception clause should a trial last unexpectedly longer than two weeks as addressed in the Human Resources Policies and Procedures Manual.

21.7 MILITARY LEAVE
The City recognizes the importance of allowing employees time off to serve in the U.S. Armed Forces. Military leave shall be granted in accordance with the provisions of state and federal law. An employee requesting leave for this purpose shall provide their department director/manager and Human Resources, whenever possible, with a copy of the military orders.

21.8 LEAVE ACCRUAL CASH-OUT
Employees are eligible to cash-out their accrued leave banks including, but not limited to; Vacation, Personal and/or Holiday leave balances, at their current base rate, with the approval of the City Manager, or his/her designee. The Leave Accrual Cash-Out requests can be up to the maximum amount of hours that the employee accrues in each of these leave banks, per fiscal year. The employee must retain a combined Vacation, Personal and Holiday leave balance of eighty (80) hours after cash-out. Leave Accrual Cash-Out requests shall be paid on the next scheduled pay date after the approved request has been received by the Administrative Services Department.

22. ARTICLE NO. 22 WORKERS COMPENSATION

22.1 Workers Compensation benefits will be provided as required by applicable State law. An employee may use accrued sick leave, compensatory time or other current leave banks to supplement the workers compensation hours/pay in order to reach a full 80 hours of pay per pay period.
28 23. ARTICLE NO. 23 ASSIGNABILITY

23.1 This Agreement shall be binding upon the successors and assigns of the parties hereto, and no provisions, terms, or obligations herein contained shall be affected, modified, altered, or changed in any respect whatsoever by the consolidation, merger, transfer, or assignment of either party hereto affected, or modified, altered, or changed in any respect whatsoever by any change of management of either party or by any change, geographical or otherwise, in the location or place of business of either party.

24. ARTICLE NO. 24 SAVINGS CLAUSE

24.1 Should any Article, Section, or portion thereof, of this Agreement be held unlawful and unenforceable by any court of competent jurisdiction, such decision of the court shall apply only to the specific Article, Section, or portion thereof directly specified in the decision.

24.2 Upon the issuance of such a decision, the parties agree immediately to negotiate a substitute for the invalidated Article, Section, or portion thereof.

25. ARTICLE NO. 25 TERM

25.1 This Agreement, except where stated otherwise, shall be effective as of the 1st day of July, 2026 and shall remain in full force and effect through the 30th day of June 2029. It shall be automatically renewed from year to year thereafter unless either party shall notify the other in writing ninety (90) days prior to the anniversary date that it desires to modify this agreement.

25.2 In the event that such notice is given, negotiations shall begin no later than sixty (60) days prior to the anniversary date. This Agreement shall remain in full force and be effective during the period of negotiations.

In witness whereof, the parties hereto have set their hands on those dates noted below. [SIGNATURES ON FOLLOWING PAGE]
29 FOR THE CITY OF BIG BEAR LAKE FOR TEAMSTERS LOCAL 1932 Erik Sund Date Barbara Whittington Date
City Manager Business Agent
Erica Stephenson Date Ryan Masterpol Date
Assistant City Manager/City Clerk Union Steward
Rachel Bowman Date
Director of Administrative Services
30 Exhibit A
TEAMSTERS LOCAL 1932

REPRESENTED CLASSIFICATIONS
Accounting Technician
(Exclusive of Payroll)
Administrative Assistant
Administrative Clerk
Assistant Engineer
Assistant Planner
Building Inspector I/II
Code Compliance Officer I/II
Code Compliance Technician
Counter Technician
Facilities/ Parks Maintenance Crew Leader
Facilities/Parks Maintenance Worker I/II
Mechanic I/II
Neighborhood Preservation Officer I/II
Office Assistant I/II
Permit Technician
Planning Technician
Senior Building Inspector
Senior Code Compliance Officer
Senior Crew Leader
Senior Plans Examiner
Senior Office Assistant
Senior Theatre Broadcast Technician
Street Maintenance Crew Leader
Street Maintenance Worker I/II/III
Theater Technician I/ II
Wastewater Collection System Operator I/II/III
Wastewater Systems Crew Leader
28 RESOLUTION NO. 2026-XX

RESOLUTION ADOPTING A PUBLICLY AVAILABLE PAY
SCHEDULE EFFECTIVE JULY 1, 2026 PURSUANT
TO CALIFORNIA GOVERNMENT CODE SECTION 7522.34
WHEREAS, the California Public Employees’ Pension Reform Act of 2013 (“PEPRA”) sets forth a number of requirements for purposes of determining the retirement benefits of certain public employees, including those participating in a county retirement system governed under the County Employees’ Retirement Law of 1937 (“CERL”) such as the retirement system administered by the San Bernardino County Employees’ Retirement Association (“SBCERA”); and WHEREAS, one of those requirements, applicable only to those employees deemed “new members” under PEPRA, is set forth in Government Code Section 7522.34 which provides that compensation reported for purposes of calculating retirement benefits must be, among other elements, paid pursuant to a publicly available pay schedule; and WHEREAS, the City of Big Bear Lake is a participating employer in SBCERA; and WHEREAS, although the term “publicly available pay schedule” is not defined in PEPRA or any statute or regulation applicable to SBCERA, a definition of such term predates PEPRA and is found in Section 570.5 of Title 2 of the California Code of Regulations (“Section 570.5”); and WHEREAS, although Section 570.5 does not apply to the City of Big Bear Lake and the publicly available pay schedule requirement only applies to employees of the City of Big Bear Lake that are deemed new members, it is both prudent and reasonable for the City of Big Bear Lake to prepare, and for the City Council to adopt, a salary schedule that is consistent with Section 570.5 with respect to all employees; and
WHEREAS, Section 570.5 states that:
“(a) For the purposes of determining the amount of “compensation earnable” pursuant to Government Code Section 20630, 20636, and 20636.1 pay rate shall be limited to the amount listed on a pay schedule that meets all of the following requirements:
(1) Has been duly approved and adopted by the employer’s governing body in accordance with the requirements of applicable public meeting laws; (2) Identifies the position title for every employee position; (3) Shows the pay rate for each identified position, which may be stated as a single amount or as multiple amounts within a range;
(4) Indicates the time base, including but not limited to whether the time base is hourly, daily, bi-weekly, monthly, bi-monthly, or annually;
(5) Is posted at the office of the employer or immediately accessible and available for public review from the employer during normal business hours or posted on the employers’ internet website;
(6) Indicates an effective date and date of any revisions; Item 3.4
Attachment 2
(7) Is retained by the employer and available for public inspection for not less than five years; and
(8) Does not reference another document in lieu of disclosing the pay rate.”; and NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Big Bear Lake does hereby adopt the FY 2026-27 Salary Schedule, attached hereto as Exhibit A and incorporated herein by reference, effective July 1, 2026.

PASSED, APPROVED AND ADOPTED this 8th day of July, 2026. ____________________________
Randall Putz, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2026-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 8th day of July, 2026 and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk
Effective July 1, 2026
Job Title 1 2 3 4 5
Accountant I Hourly $42.70 $44.84 $47.08 $49.43 $51.90
Monthly $7,401.33 $7,772.27 $8,160.53 $8,567.87 $8,996.00 Annually $88,816.00 $93,267.20 $97,926.40 $102,814.40 $107,952.00 Accountant II Hourly $46.98 $49.33 $51.80 $54.39 $57.11 Monthly $8,143.20 $8,550.53 $8,978.67 $9,427.60 $9,899.07 Annually $97,718.40 $102,606.40 $107,744.00 $113,131.20 $118,788.80 Accounting Technician Hourly $38.52 $40.45 $42.47 $44.59 $46.82 Monthly $6,676.80 $7,011.33 $7,361.47 $7,728.93 $8,115.47 Annually $80,121.60 $84,136.00 $88,337.60 $92,747.20 $97,385.60 Administrative Analyst Hourly $45.60 $47.88 $50.27 $52.78 $55.42 Monthly $7,904.00 $8,299.20 $8,713.47 $9,148.53 $9,606.13 Annually $94,848.00 $99,590.40 $104,561.60 $109,782.40 $115,273.60 Administrative Assistant Hourly $33.46 $35.13 $36.89 $38.73 $40.67 Monthly $5,799.73 $6,089.20 $6,394.27 $6,713.20 $7,049.47 Annually $69,596.80 $73,070.40 $76,731.20 $80,558.40 $84,593.60 Administrative Clerk Hourly $26.83 $28.17 $29.58 $31.06 $32.61 Monthly $4,650.53 $4,882.80 $5,127.20 $5,383.73 $5,652.40 Annually $55,806.40 $58,593.60 $61,526.40 $64,604.80 $67,828.80 Administrative Services Manager Hourly $69.05 $72.50 $76.13 $79.94 $83.94 Monthly $11,968.67 $12,566.67 $13,195.87 $13,856.27 $14,549.60 Annually $143,624.00 $150,800.00 $158,350.40 $166,275.20 $174,595.20 Administrative Specialist Hourly $42.38 $44.50 $46.73 $49.07 $51.52 Monthly $7,345.87 $7,713.33 $8,099.87 $8,505.47 $8,930.13 Annually $88,150.40 $92,560.00 $97,198.40 $102,065.60 $107,161.60 Administrative Technician Hourly $38.52 $40.45 $42.47 $44.59 $46.82 Monthly $6,676.80 $7,011.33 $7,361.47 $7,728.93 $8,115.47 Annually $80,121.60 $84,136.00 $88,337.60 $92,747.20 $97,385.60 Administrative Technician - Payroll Hourly $38.52 $40.45 $42.47 $44.59 $46.82 Monthly $6,676.80 $7,011.33 $7,361.47 $7,728.93 $8,115.47 Annually $80,121.60 $84,136.00 $88,337.60 $92,747.20 $97,385.60 Assistant City Manager / Director of Public Works Hourly $115.79 Contract Employee Monthly $20,070.27
Annually $240,843.20
Assistant Engineer Hourly $51.11 $53.67 $56.35 $59.17 $62.13 Monthly $8,859.07 $9,302.80 $9,767.33 $10,256.13 $10,769.20 Annually $106,308.80 $111,633.60 $117,208.00 $123,073.60 $129,230.40 STEPS
FY 2026-27 SALARY SCHEDULE
Item 3.4
Attachment 2
Exhibit A
Effective July 1, 2026
Job Title 1 2 3 4 5
STEPS
Assistant Planner Hourly $46.46 $48.78 $51.22 $53.78 $56.47 Monthly $8,053.07 $8,455.20 $8,878.13 $9,321.87 $9,788.13 Annually $96,636.80 $101,462.40 $106,537.60 $111,862.40 $117,457.60 Associate Engineer Hourly $61.29 $64.35 $67.57 $70.95 $74.50 Monthly $10,623.60 $11,154.00 $11,712.13 $12,298.00 $12,913.33 Annually $127,483.20 $133,848.00 $140,545.60 $147,576.00 $154,960.00 Associate Planner Hourly $53.45 $56.12 $58.93 $61.88 $64.97 Monthly $9,264.67 $9,727.47 $10,214.53 $10,725.87 $11,261.47 Annually $111,176.00 $116,729.60 $122,574.40 $128,710.40 $135,137.60 Building Inspector I Hourly $38.67 $40.60 $42.63 $44.76 $47.00 Monthly $6,702.80 $7,037.33 $7,389.20 $7,758.40 $8,146.67 Annually $80,433.60 $84,448.00 $88,670.40 $93,100.80 $97,760.00 Building Inspector II Hourly $45.56 $47.84 $50.23 $52.74 $55.38 Monthly $7,897.07 $8,292.27 $8,706.53 $9,141.60 $9,599.20 Annually $94,764.80 $99,507.20 $104,478.40 $109,699.20 $115,190.40 Building & Safety Technician Hourly $38.52 $40.45 $42.47 $44.59 $46.82 Monthly $6,676.80 $7,011.33 $7,361.47 $7,728.93 $8,115.47 Annually $80,121.60 $84,136.00 $88,337.60 $92,747.20 $97,385.60 City Clerk /Assistant City Manager Hourly $121.58
Contract Employee Monthly $21,073.87
Annually $252,886.40
City Manager Hourly $140.46
Contract Employee Monthly $24,346.88
Annually $292,162.50
Civil Engineer Hourly $67.57 $70.95 $74.50 $78.23 $82.14 Monthly $11,712.13 $12,298.00 $12,913.33 $13,559.87 $14,237.60 Annually $140,545.60 $147,576.00 $154,960.00 $162,718.40 $170,851.20 Code Compliance Officer I Hourly $37.02 $38.87 $40.81 $42.85 $44.99 Monthly $6,416.80 $6,737.47 $7,073.73 $7,427.33 $7,798.27 Annually $77,001.60 $80,849.60 $84,884.80 $89,128.00 $93,579.20 Code Compliance Officer II Hourly $40.76 $42.80 $44.94 $47.19 $49.55 Monthly $7,065.07 $7,418.67 $7,789.60 $8,179.60 $8,588.67 Annually $84,780.80 $89,024.00 $93,475.20 $98,155.20 $103,064.00 Code Compliance Technician Hourly $38.52 $40.45 $42.47 $44.59 $46.82 Monthly $6,676.80 $7,011.33 $7,361.47 $7,728.93 $8,115.47 Annually $80,121.60 $84,136.00 $88,337.60 $92,747.20 $97,385.60 Communication/Events Specialist Hourly $42.38 $44.50 $46.73 $49.07 $51.52 Monthly $7,345.87 $7,713.33 $8,099.87 $8,505.47 $8,930.13 Annually $88,150.40 $92,560.00 $97,198.40 $102,065.60 $107,161.60 FY 2026-27 Salary Schedule | Page 2
Effective July 1, 2026
Job Title 1 2 3 4 5
STEPS
Communication/Events Analyst Hourly $45.60 $47.88 $50.27 $52.78 $55.42 Monthly $7,904.00 $8,299.20 $8,713.47 $9,148.53 $9,606.13 Annually $94,848.00 $99,590.40 $104,561.60 $109,782.40 $115,273.60 Community Development Manager Hourly $69.05 $72.50 $76.13 $79.94 $83.94 Monthly $11,968.67 $12,566.67 $13,195.87 $13,856.27 $14,549.60 Annually $143,624.00 $150,800.00 $158,350.40 $166,275.20 $174,595.20 Community Development Specialist Hourly $42.38 $44.50 $46.73 $49.07 $51.52 Monthly $7,345.87 $7,713.33 $8,099.87 $8,505.47 $8,930.13 Annually $88,150.40 $92,560.00 $97,198.40 $102,065.60 $107,161.60 Counter Technician Hourly $38.52 $40.45 $42.47 $44.59 $46.82 Monthly $6,676.80 $7,011.33 $7,361.47 $7,728.93 $8,115.47 Annually $80,121.60 $84,136.00 $88,337.60 $92,747.20 $97,385.60 Deputy City Clerk Hourly $53.45 $56.12 $58.93 $61.88 $64.97 Monthly $9,264.67 $9,727.47 $10,214.53 $10,725.87 $11,261.47 Annually $111,176.00 $116,729.60 $122,574.40 $128,710.40 $135,137.60 Deputy Director of Public Works Hourly $74.22 $77.93 $81.83 $85.92 $90.22 Monthly $12,864.80 $13,507.87 $14,183.87 $14,892.80 $15,638.13 Annually $154,377.60 $162,094.40 $170,206.40 $178,713.60 $187,657.60 Director of Administrative Services Hourly $94.73
Contract Employee Monthly $16,419.87
Annually $197,038.40
Director of Community & Economic Development Hourly $94.73 Contract Employee Monthly $16,419.87
Annually $197,038.40
Director of Finance / City Treasurer Hourly $104.20
Contract Employee Monthly $18,061.33
Annually $216,736.00
Economic Development Analyst Hourly $45.60 $47.88 $50.27 $52.78 $55.42 Monthly $7,904.00 $8,299.20 $8,713.47 $9,148.53 $9,606.13 Annually $94,848.00 $99,590.40 $104,561.60 $109,782.40 $115,273.60 Economic Development Manager Hourly $69.05 $72.50 $76.13 $79.94 $83.94 Monthly $11,968.67 $12,566.67 $13,195.87 $13,856.27 $14,549.60 Annually $143,624.00 $150,800.00 $158,350.40 $166,275.20 $174,595.20 Engineering Manager Hourly $69.05 $72.50 $76.13 $79.94 $83.94 Monthly $11,968.67 $12,566.67 $13,195.87 $13,856.27 $14,549.60 Annually $143,624.00 $150,800.00 $158,350.40 $166,275.20 $174,595.20 Executive Assistant Hourly $42.38 $44.50 $46.73 $49.07 $51.52 Monthly $7,345.87 $7,713.33 $8,099.87 $8,505.47 $8,930.13 Annually $88,150.40 $92,560.00 $97,198.40 $102,065.60 $107,161.60 FY 2026-27 Salary Schedule | Page 3
Effective July 1, 2026
Job Title 1 2 3 4 5
STEPS
Facilities/Parks Maintenance Crew Leader Hourly $39.31 $41.28 $43.34 $45.51 $47.79 Monthly $6,813.73 $7,155.20 $7,512.27 $7,888.40 $8,283.60 Annually $81,764.80 $85,862.40 $90,147.20 $94,660.80 $99,403.20 Facilities/Parks Maintenance Worker I Hourly $26.66 $27.99 $29.39 $30.86 $32.40 Monthly $4,621.07 $4,851.60 $5,094.27 $5,349.07 $5,616.00 Annually $55,452.80 $58,219.20 $61,131.20 $64,188.80 $67,392.00 Facilities/Parks Maintenance Worker II Hourly $29.32 $30.79 $32.33 $33.95 $35.65 Monthly $5,082.13 $5,336.93 $5,603.87 $5,884.67 $6,179.33 Annually $60,985.60 $64,043.20 $67,246.40 $70,616.00 $74,152.00 Finance Manager Hourly $64.94 $68.19 $71.60 $75.18 $78.94 Monthly $11,256.27 $11,819.60 $12,410.67 $13,031.20 $13,682.93 Annually $135,075.20 $141,835.20 $148,928.00 $156,374.40 $164,195.20 Finance Technician Hourly $38.52 $40.45 $42.47 $44.59 $46.82 Monthly $6,676.80 $7,011.33 $7,361.47 $7,728.93 $8,115.47 Annually $80,121.60 $84,136.00 $88,337.60 $92,747.20 $97,385.60 Financial Analyst Hourly $45.60 $47.88 $50.27 $52.78 $55.42 Monthly $7,904.00 $8,299.20 $8,713.47 $9,148.53 $9,606.13 Annually $94,848.00 $99,590.40 $104,561.60 $109,782.40 $115,273.60 Fleet Services Manager Hourly $64.94 $68.19 $71.60 $75.18 $78.94 Monthly $11,256.27 $11,819.60 $12,410.67 $13,031.20 $13,682.93 Annually $135,075.20 $141,835.20 $148,928.00 $156,374.40 $164,195.20 Human Resources & Risk Management Analyst Hourly $45.60 $47.88 $50.27 $52.78 $55.42 Monthly $7,904.00 $8,299.20 $8,713.47 $9,148.53 $9,606.13 Annually $94,848.00 $99,590.40 $104,561.60 $109,782.40 $115,273.60 Human Resources Specialist Hourly $42.38 $44.50 $46.73 $49.07 $51.52 Monthly $7,345.87 $7,713.33 $8,099.87 $8,505.47 $8,930.13 Annually $88,150.40 $92,560.00 $97,198.40 $102,065.60 $107,161.60 Human Resources Technician Hourly $38.52 $40.45 $42.47 $44.59 $46.82 Monthly $6,676.80 $7,011.33 $7,361.47 $7,728.93 $8,115.47 Annually $80,121.60 $84,136.00 $88,337.60 $92,747.20 $97,385.60 Information Technology Manager Hourly $69.05 $72.50 $76.13 $79.94 $83.94 Monthly $11,968.67 $12,566.67 $13,195.87 $13,856.27 $14,549.60 Annually $143,624.00 $150,800.00 $158,350.40 $166,275.20 $174,595.20 Management Analyst Hourly $45.60 $47.88 $50.27 $52.78 $55.42 Monthly $7,904.00 $8,299.20 $8,713.47 $9,148.53 $9,606.13 Annually $94,848.00 $99,590.40 $104,561.60 $109,782.40 $115,273.60 Mechanic I Hourly $33.71 $35.40 $37.17 $39.03 $40.98
Monthly $5,843.07 $6,136.00 $6,442.80 $6,765.20 $7,103.20 Annually $70,116.80 $73,632.00 $77,313.60 $81,182.40 $85,238.40 FY 2026-27 Salary Schedule | Page 4
Effective July 1, 2026
Job Title 1 2 3 4 5
STEPS
Mechanic II Hourly $45.56 $47.84 $50.23 $52.74 $55.38
Monthly $7,897.07 $8,292.27 $8,706.53 $9,141.60 $9,599.20 Annually $94,764.80 $99,507.20 $104,478.40 $109,699.20 $115,190.40 Neighborhood Preservation Officer I Hourly $37.02 $38.87 $40.81 $42.85 $44.99 Monthly $6,416.80 $6,737.47 $7,073.73 $7,427.33 $7,798.27 Annually $77,001.60 $80,849.60 $84,884.80 $89,128.00 $93,579.20 Neighborhood Preservation Officer II Hourly $40.76 $42.80 $44.94 $47.19 $49.55 Monthly $7,065.07 $7,418.67 $7,789.60 $8,179.60 $8,588.67 Annually $84,780.80 $89,024.00 $93,475.20 $98,155.20 $103,064.00 Part Time Clerical Assistant Hourly $21.84 $22.93 $24.08 $25.28 $26.54 Monthly $3,785.60 $3,974.53 $4,173.87 $4,381.87 $4,600.27 Annually $45,427.20 $47,694.40 $50,086.40 $52,582.40 $55,203.20 Permit Technician Hourly $38.52 $40.45 $42.47 $44.59 $46.82 Monthly $6,676.80 $7,011.33 $7,361.47 $7,728.93 $8,115.47 Annually $80,121.60 $84,136.00 $88,337.60 $92,747.20 $97,385.60 Planning Specialist Hourly $42.38 $44.50 $46.73 $49.07 $51.52 Monthly $7,345.87 $7,713.33 $8,099.87 $8,505.47 $8,930.13 Annually $88,150.40 $92,560.00 $97,198.40 $102,065.60 $107,161.60 Planning Technician Hourly $38.52 $40.45 $42.47 $44.59 $46.82 Monthly $6,676.80 $7,011.33 $7,361.47 $7,728.93 $8,115.47 Annually $80,121.60 $84,136.00 $88,337.60 $92,747.20 $97,385.60 Principal Planner Hourly $58.60 $61.53 $64.61 $67.84 $71.23 Monthly $10,157.33 $10,665.20 $11,199.07 $11,758.93 $12,346.53 Annually $121,888.00 $127,982.40 $134,388.80 $141,107.20 $148,158.40 Project Manager Hourly $50.18 $52.69 $55.32 $58.09 $60.99 Monthly $8,697.87 $9,132.93 $9,588.80 $10,068.93 $10,571.60 Annually $104,374.40 $109,595.20 $115,065.60 $120,827.20 $126,859.20 Public Works Manager Hourly $64.94 $68.19 $71.60 $75.18 $78.94 Monthly $11,256.27 $11,819.60 $12,410.67 $13,031.20 $13,682.93 Annually $135,075.20 $141,835.20 $148,928.00 $156,374.40 $164,195.20 Public Works Supervisor Hourly $44.54 $46.77 $49.11 $51.57 $54.15 Monthly $7,720.27 $8,106.80 $8,512.40 $8,938.80 $9,386.00 Annually $92,643.20 $97,281.60 $102,148.80 $107,265.60 $112,632.00 Seasonal Laborer Hourly $21.84 $22.93 $24.08 $25.28 $26.54 Monthly $3,785.60 $3,974.53 $4,173.87 $4,381.87 $4,600.27 Annually $45,427.20 $47,694.40 $50,086.40 $52,582.40 $55,203.20 Senior Accountant Hourly $53.45 $56.12 $58.93 $61.88 $64.97 Monthly $9,264.67 $9,727.47 $10,214.53 $10,725.87 $11,261.47 Annually $111,176.00 $116,729.60 $122,574.40 $128,710.40 $135,137.60 FY 2026-27 Salary Schedule | Page 5
Effective July 1, 2026
Job Title 1 2 3 4 5
STEPS
Senior Administrative Analyst Hourly $53.45 $56.12 $58.93 $61.88 $64.97 Monthly $9,264.67 $9,727.47 $10,214.53 $10,725.87 $11,261.47 Annually $111,176.00 $116,729.60 $122,574.40 $128,710.40 $135,137.60 Senior Building Inspector Hourly $53.45 $56.12 $58.93 $61.88 $64.97 Monthly $9,264.67 $9,727.47 $10,214.53 $10,725.87 $11,261.47 Annually $111,176.00 $116,729.60 $122,574.40 $128,710.40 $135,137.60 Senior Code Compliance Officer Hourly $44.79 $47.03 $49.38 $51.85 $54.44 Monthly $7,763.60 $8,151.87 $8,559.20 $8,987.33 $9,436.27 Annually $93,163.20 $97,822.40 $102,710.40 $107,848.00 $113,235.20 Senior Crew Leader Hourly $41.28 $43.34 $45.51 $47.79 $50.18 Monthly $7,155.20 $7,512.27 $7,888.40 $8,283.60 $8,697.87 Annually $85,862.40 $90,147.20 $94,660.80 $99,403.20 $104,374.40 Senior Neighborhood Preservation Officer Hourly $44.79 $47.03 $49.38 $51.85 $54.44 Monthly $7,763.60 $8,151.87 $8,559.20 $8,987.33 $9,436.27 Annually $93,163.20 $97,822.40 $102,710.40 $107,848.00 $113,235.20 Senior Plans Examiner Hourly $54.29 $57.00 $59.85 $62.84 $65.98 Monthly $9,410.27 $9,880.00 $10,374.00 $10,892.27 $11,436.53 Annually $112,923.20 $118,560.00 $124,488.00 $130,707.20 $137,238.40 Senior Planner Hourly $63.02 $66.17 $69.48 $72.95 $76.60 Monthly $10,923.47 $11,469.47 $12,043.20 $12,644.67 $13,277.33 Annually $131,081.60 $137,633.60 $144,518.40 $151,736.00 $159,328.00 Street Maintenance Crew Leader Hourly $39.31 $41.28 $43.34 $45.51 $47.79 Monthly $6,813.73 $7,155.20 $7,512.27 $7,888.40 $8,283.60 Annually $81,764.80 $85,862.40 $90,147.20 $94,660.80 $99,403.20 Street Maintenance Worker I Hourly $29.56 $31.04 $32.59 $34.22 $35.93 Monthly $5,123.73 $5,380.27 $5,648.93 $5,931.47 $6,227.87 Annually $61,484.80 $64,563.20 $67,787.20 $71,177.60 $74,734.40 Street Maintenance Worker II Hourly $32.50 $34.13 $35.84 $37.63 $39.51 Monthly $5,633.33 $5,915.87 $6,212.27 $6,522.53 $6,848.40 Annually $67,600.00 $70,990.40 $74,547.20 $78,270.40 $82,180.80 Street Maintenance Worker III Hourly $35.74 $37.53 $39.41 $41.38 $43.45 Monthly $6,194.93 $6,505.20 $6,831.07 $7,172.53 $7,531.33 Annually $74,339.20 $78,062.40 $81,972.80 $86,070.40 $90,376.00 Theater Technician I Hourly $34.12 $35.83 $37.62 $39.50 $41.48 Monthly $5,914.13 $6,210.53 $6,520.80 $6,846.67 $7,189.87 Annually $70,969.60 $74,526.40 $78,249.60 $82,160.00 $86,278.40 Theater Technician II Hourly $37.53 $39.41 $41.38 $43.45 $45.62 Monthly $6,505.20 $6,831.07 $7,172.53 $7,531.33 $7,907.47 Annually $78,062.40 $81,972.80 $86,070.40 $90,376.00 $94,889.60 FY 2026-27 Salary Schedule | Page 6
Effective July 1, 2026
Job Title 1 2 3 4 5
STEPS
Wastewater Collection Systems Operator I Hourly $29.56 $31.04 $32.59 $34.22 $35.93 Monthly $5,123.73 $5,380.27 $5,648.93 $5,931.47 $6,227.87 Annually $61,484.80 $64,563.20 $67,787.20 $71,177.60 $74,734.40 Wastewater Collection Systems Operator II Hourly $32.50 $34.13 $35.84 $37.63 $39.51 Monthly $5,633.33 $5,915.87 $6,212.27 $6,522.53 $6,848.40 Annually $67,600.00 $70,990.40 $74,547.20 $78,270.40 $82,180.80 Wastewater Collection Systems Operator III Hourly $35.74 $37.53 $39.41 $41.38 $43.45 Monthly $6,194.93 $6,505.20 $6,831.07 $7,172.53 $7,531.33 Annually $74,339.20 $78,062.40 $81,972.80 $86,070.40 $90,376.00 Wastewater Systems Crew Leader Hourly $39.31 $41.28 $43.34 $45.51 $47.79 Monthly $6,813.73 $7,155.20 $7,512.27 $7,888.40 $8,283.60 Annually $81,764.80 $85,862.40 $90,147.20 $94,660.80 $99,403.20 FY 2026-27 Salary Schedule | Page 7

MONTHLY &

MISCELLANEOUS REPORTS
July 8, 2026
Department of Water, City of Big Bear Lake
41972 Garstin Drive, P.O. Box 1929 · Big Bear Lake, CA 92315-1929 · Phone/Fax 909/866-5050 · www.bigbearlakedwpca.gov This institution is an equal opportunity provider and employer.

DEPARTMENT OF WATER

Service, Quality, Community
DATE: June 23, 2026
TO: Erik Sund, City Manager
FROM: Reginald A. Lamson, DWP General Manager
RE: DWP Monthly Update – May 2026

SERVICE DELIVERY
Water services that were provided May 1, 2026 to May 31, 2026:
16,050 Connections provided with water service
448 Field service calls completed
0 Main leaks repaired
4 Main leaks year-to-date 2026 3 Main leaks year-to-date 2025 3 Service leaks repaired
15 Service leaks year-to-date 2026 17 Service leaks year-to-date 2025

55.50 Million gallons produced by wells
$857,054 Processed in billings
8,208 Accounts processed in billings
6,068 Number of customers on E-bill
63 New Accounts (including tenant turnover)

4.660 Equivalent Dwelling Units (EDU) added to the water system $1,147,636 Total Gross receipts processed
BOARD MEETINGS:

The following was approved by the Board of Water and Power Commissioners at a Regular Board Meeting on May 26, 2026:
• The Board adopted Resolution No. DWP 2026-03 approving the DWP Fiscal Year 2027 Budget and confirming previously approved water rates effective July 1, 2026. • The Board adopted Resolution No. DWP 2026-04 approving the 2025 Urban Water Management Plan and 2025 Water Shortage Contingency Plan.
• The Board adopted Resolution No. DWP 2026-06 authorizing the submission of a grant application to the United States Bureau of Reclamation for the Small-Scale Water Efficiency Projects Grant Program to support expansion of DWP’s Turf Buyback Program.
• The Board approved Change Order No. 2 in the amount to $204,218.95 to the Facility Builders & Erectors, Inc. contract for the Garstin Water Operations Facility Project. • The Board adopted Resolution No. DWP 2026-05 increasing the capitalization threshold in DWP’s Purchasing Policy to $10,000.

June 2026 Vacation Rental Compliance Report Summary
As of 7/1/2026
June 2026 Summary of Service Calls Number % Of Total
Vacation Rental - Advertising/Renting without a License 6 10.5% Vacation Rental - Noise/Party 14 24.6%
Vacation Rental - Excess Parking/Parking in Street or Yard 14 24.6% Vacation Rental - Indoor/Outdoor Activity After 10PM 4 7.0% Vacation Rental - Incessant Barking Dog 4 7.0%
Vacation Rental - No Exterior Sign 0 0.0%
Vacation Rental - Trash Related Concerns 5 8.8%
Vacation Rental - Over Occupancy 4 7.0%
Vacation Rental - Owner/Agent Failure to Respond 0 0.0% Vacation Rental - Failure to Provide Information / Access For Inspection 0 0.0% Vacation Rental - Non-Compliance With Zoning/Building/Fire Codes 4 7.0% Vacation Rental - Signed Good Neighbor Policy 2 3.5%
Vacation Rental - Miscellaneous 0 0.0%
Total Amount of Service Calls 57 100%
June 2026 Call Summary
Resident Initiated Service Calls 44
City Initiated Service Calls 13
Total Amount of Service Calls 57
June 2026 Disposition of Service Calls Number % Of Total No Violation Observed by Officer/No Issue 15 26.3%
Issued Verbal Warning 9 15.8%
Issued Written Warning 5 8.8%
Issued Citation 19 33.3%
Issues Resolved Without Warning 4 7.0%
Out of Jurisdiction 0 0.0%
Issued Notice of Violation 0 0.0%
Referred to Outside Agency 3 5.3%
No Disposition to Date 2 3.5%
Issued Informational Door Hanger 0 0.0%
Total Vacation Rental Service Calls 57 100%
June 2026 Citation Recipients Number % Of Total
Owner 9 47%
Guest 6 32%
Agent 4 21%
Total Citations 19 100%
Total Citation Fines & Penalties $20,700

10.5%

24.6%

24.6%

7.0%

7.0%

8.8%

7.0%

7.0%

3.5%

PERCENTAGE OF SERVICE CALLS
Vacation Rental -
Advertising/Renting
without a License
Vacation Rental -
Noise/Party
Vacation Rental - Excess
Parking/Parking in Street
or Yard
Vacation Rental -
Indoor/Outdoor Activity
After 10PM
Vacation Rental -
Incessant Barking Dog
Vacation Rental - Trash
Related Concerns
Vacation Rental - Over
Occupancy
Vacation Rental - NonCompliance With
Zoning/Building/Fire
Codes
Vacation Rental - Signed
Good Neighbor Policy
44 13
19 Resident Initiated Service
Calls
City Initiated Service Calls Citations Issued
Call/Citation Summary

26.3%

15.8%

8.8%

33.3%

7.0% 5.3% 3.5%
No Violation
Observed
by
Officer/No
Issue
Issued
Verbal
Warning
Issued
Written
Warning
Issued
Citation
Issues
Resolved
Without
Warning
Referred to
Outside
Agency
No
Disposition
to Date
Disposition Summary
Visit Big Bear Monthly Report May 2026
The Visit Big Bear Board of Directors held a properly noticed Combined Marketing and Events Committee meeting on May 21, 2026, at the Big Bear Visitors Center and via Zoom. As a quorum of the Board of Directors was present, the meeting constituted a quorum board meeting.

President Loren Hafen called the meeting to order at 8:00 a.m. and led the Pledge of Allegiance.

Board members present included Nick Cargill, Frank Caruso, Danielle Goldsmith, Loren Hafen, Nick Lanza, and Clayton Shoemaker. Visit Big Bear staff and members of the public also attended both in person and virtually.

During public comment, Steve Bastasini provided an update on the formation of the Big Bear Valley Community Foundation and the Bear Valley Community Collaborative. His presentation focused on addressing behavioral health needs within the Big Bear Valley, identifying gaps in county-supported mental health services, discussing opportunities for greater collaboration among local organizations, and exploring potential funding sources to strengthen behavioral health programs for the community. Damien Navarro also shared an update on outdoor recreation and media initiatives, including the upcoming Outdoor Media Summit site visit scheduled for June 7, which is expected to bring outdoor brands, media representatives, and promotional partners to Big Bear while laying the groundwork for future opportunities.

A significant portion of the meeting focused on planning for the July 4th Fireworks Spectacular The Board and staff discussed community concerns regarding potential impacts to local wildlife, particularly the resident bald eagles, while also recognizing the long-standing tradition of the event and its importance to the local tourism economy. Staff presented information regarding alternative options, including a drone show, but advised that the estimated costs were not feasible within the current budget. Discussion centered on balancing environmental stewardship, community sentiment, visitor experience, and the economic benefits generated by the holiday weekend. Staff was directed to continue the permitting process, implement proactive public relations and educational outreach, explore operational measures to minimize noise impacts where possible, and prepare contingency plans should permits ultimately not be approved. Steve Bastasini also offered to coordinate a remote presentation by an aviary expert to provide additional scientific perspective regarding potential wildlife impacts.

Staff also provided comprehensive updates on the organization's major events calendar.

Preparations continue for the Big Bear Rodeo, Big Bear Barbecue Festival, Memorial 5K, Fishing for $50K, Wine Walk, and the Summer Concert Series. The Board received an overview of the Big Bear Rodeo, which is expected to feature approximately 5,000 seats, national exposure through the Cowboy Channel, sponsor activations, a free family fun zone, carnival attractions, line dancing, food and beverage offerings, and live entertainment. Staff discussed ongoing ticket sales, promotional efforts, visitor engagement strategies, and initiatives designed to encourage event attendees to patronize local businesses throughout event weekends.

Updates were also provided regarding member and partner engagement activities. Staff reported continued outreach to local businesses and lodging providers, expanded participation in Wine Walk, recruitment of new partners, and ongoing efforts to increase participation in Visit Big Bear's direct booking engine. The committee also discussed the emerging "Destination Diplomacy" concept, which remains in the exploratory stage as a potential future partner engagement initiative.

Marketing updates focused on continued growth of the direct booking platform and the importance of retaining lodging revenue and TBID revenue within the local economy. Staff reviewed progress integrating additional lodging partners into the booking engine, current promotional campaigns, summer marketing initiatives, and a destination-wide lodging photography and videography project. Additional updates included the launch of the new visitor magazine, development of a Care for Big Bear public service announcement in partnership with U.S. Rowing, and coordinated promotional efforts supporting upcoming events throughout the summer season.

Care for Big Bear staff provided updates on several sustainability initiatives, including continued expansion of the Green Business Program, progress on the Dark Sky Initiative and Sky Island Sanctuary efforts, planning for SkyFest, volunteer stewardship activities, and the Climate & Cocktails community engagement program. Staff also noted that Big Bear has become the first community in San Bernardino County to participate in the California Green Business Network, further strengthening the destination's leadership in sustainable tourism practices.

The committee concluded with a review of public relations and performance metrics for April.

Staff highlighted significant earned media coverage, particularly surrounding eagle-related communications, continued growth in social media engagement, and strong organic website performance. Public relations efforts will continue to focus on the July 4th celebration, wildlife communications, destination storytelling, and promotion of Visit Big Bear's signature events throughout the summer season.

The next Combined Events and Marketing Committee meeting was scheduled for June 18, 2026, followed by Visit Big Bear's Annual Meeting on June 25, 2026. The meeting adjourned at 9:18 a.m.