CITY COUNCIL, FIRE PROTECTION DISTRICT, AND SUCCESSOR AGENCY SEPTEMBER 9, 2026 REGULAR MEETING AGENDA
PUBLIC PARTCIPATION IS AVAILABLE VIA ZOOM USING THE FOLLOWING INFORMATION:
Website: zoom.us/join, Webinar ID: 871 2598 4649
Telephone: 1-(360)-209-5623
THE PUBLIC MAY ALSO VIEW THIS MEETING LIVE ON LOCAL SPECTRUM CABLE CHANNEL 182, ON THE CITY’S WEBSITE www.bigbearlake.gov, OR THE CITY’S YOUTUBE CHANNEL AT www.youtube.com/@CityofBigBearLakeCA.
Closed Session: 4:30 p.m., ECR, Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, CA 92315 Open Session: 5:00 p.m., Hofert Hall, Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, CA 92315
COUNCILMEMBERS
MAYOR RANDALL PUTZ
MAYOR PRO TEM KENDI SEGOVIA
COUNCILMEMBER RICK HERRICK
COUNCILMEMBER CHARLES HICKS, JR.
COUNCILMEMBER PERRI MELNICK
CITY STAFF
CITY MANAGER ERIK SUND
CITY ATTORNEY HONGDAO NGUYEN
ASSISTANT CITY MANAGER/CITY CLERK ERICA STEPHENSON
DEPUTY CITY CLERK JENNIFER LINDQUIST
If members of the public cannot attend the meeting, the City encourages the public to submit written public communications about any item on this meeting agenda, or about any subject matter within the jurisdiction of the City Council, Fire Protection District or Successor Agency to the City Clerk either in person, via mail or by email at [email protected]. If your comment is related to a specific Agenda item, please identify the Agenda item in the header of your letter or the subject line of your email. All written communications received by the City Clerk prior to the meeting will be distributed to the City Council prior to the start of the meeting, however, the public is encouraged to submit comments by 8:00 am on the day of the meeting to ensure adequate time for City Council review and consideration.
Members of the public may also provide public comments while participating virtually via Zoom using any web browser or the Zoom app on smartphones or tablets, and entering the Meeting ID and Passcode noted above. To participate by telephone, dial one of the phone numbers listed above and enter the same Meeting ID and Passcode. If you are participating in Zoom via the web or app click the “raise hand” feature at the bottom of the Zoom screen to indicate you wish to give public comment during a Public Communications or Public Hearing time. If you are participating via Telephone, you may press *9 to raise your hand. You will be called upon by the last 4-digits of your telephone number if no name is provided.
CC, FPD, & SA AGENDA
SEPTEMBER 9, 2026 - Page 2
OPEN SESSION – 4:30 P.M.
CALL TO ORDER
ROLL CALL
CLOSED SESSION COMMUNICATIONS
Any member of the public is entitled to speak on Closed Session Agenda items. If you wish to address any other items listed on the agenda, you must do so during Open Session. There is a three-minute maximum time limit when addressing the City Council, the Fire Protection District Board, and the Successor Agency Board. The time limit is subject to adjustment at the discretion of the Presiding Officer. Speakers are limited to their individual maximum time limit and other members of the public cannot cede their speaking time to another person.
DECLARATION OF CLOSED SESSION ITEMS
1. (CC) CONFERENCE WITH LEGAL COUNSEL – PENDING LITIGATION pursuant to Government Code Section 54956.9(d)(1)
Name of Case: Engle v. City of Big Bear Lake
Court & Case No: San Bernardino Superior Court, Case No. CIVSB2508358
RECESS TO CLOSED SESSION
RECONVENE OPEN SESSION – 5:00 P.M.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
An Invocation provided by Jim Lona, San Bernardino County’s 3rd District Veterans Affairs Commissioner.
RESULTS OF CLOSED SESSION
EVENT CALENDAR FOR THE PERFORMING ARTS CENTER - For tickets please contact the box office at (909) 866-4970 or visit www.bigbearlake.gov.
• Miss Big Bear Scholarship Pageant presents the 2026/27 Miss Big Bear Scholarship Pageant on September 19th at 4:00 p.m.
• The Leafs for Wellness Foundation presents the Big Bear Yoga Festival on October 3rd starting at 9 a.m. • Big Bear Theatre Project presents “tick, tick… BOOM!” on October 15th-17th and 22nd-24th at 7:30 p.m., and matinee showings on October 18th and 25th at 2:00 p.m.
CC, FPD, & SA AGENDA
SEPTEMBER 9, 2026 - Page 3
PRESENTATION
• Presentation of a Proclamation to The Mom & Dad Project Family Resource Center celebrating 25 years of nonprofit work providing a wide array of community services, aimed at strengthening families throughout the Big Bear Valley.
CITY MANAGER AND/OR CITY ATTORNEY ANNOUNCEMENTS IN RESPONSE TO PUBLIC COMMENTS MADE AT THE 8/12/26 REGULAR CITY COUNCIL MEETING PUBLIC COMMUNICATIONS (PART 1)
At this time, general Public comment is permitted only on City Council, Fire Protection District and Successor Agency Consent Calendar items and other matters not listed on the posted agenda that are within the subject matter and jurisdiction of the City. Please submit your public comment card if you have not done so already, or use the “raise hand” feature online or over the telephone. Public comment on specific items listed on the posted agenda, such as Public Hearing & Discussion/Action items, will be taken later in the meeting when the item is called for discussion. When addressing the City Council and/or Board Members, please keep the following in mind; State law prohibits the City Council, Fire Protection District or Successor Agency from taking any action on items not listed on the agenda. Therefore, the City Council or Board Members are prevented from engaging in discussion or deliberation regarding the public’s comments or inquires on nonagendized topics, although the City Council, Board Members and/or City staff can make brief statements related to a public comment. Each speaker has a 3-minute maximum time limit subject to adjustment at the discretion of the Presiding Officer. To allow City Council and Board Members sufficient time to address agendized business, if Public Communications Part 1 exceeds thirty (30) minutes, the remaining public speakers will be allowed to provide public comments during Public Communications Part 2. Participants cannot cede their speaking time to another person. To help ensure a respectful and efficient meeting, please address the City Council and Board directly, not the audience, and refrain from disruptive comments and applause. We appreciate your attendance and your participation in our local government proceedings.
BIG BEAR LAKE CITY COUNCIL (CC)
BIG BEAR LAKE FIRE PROTECTION DISTRICT (FPD)
BIG BEAR LAKE SUCCESSOR AGENCY (SA)
1. CONSENT CALENDAR
1.1 APPROVE DEMANDS – CHECK ISSUE DATE 7/1/26 THROUGH 7/31/26 IN THE AMOUNT OF $3,058,414.96 AND THE PRELIMINARY JULY 2026 TREASURER’S
REPORT (CC, FPD, SA)
1.2 APPROVE MEETING MINUTES FROM THE JULY 8, 2026 REGULAR MEETING OF
THE CITY COUNCIL, FIRE PROTECTION DISTRICT AND SUCCESSOR AGENCY (CC,
FPD, SA)
1.3 APPROVE MEETING MINUTES FROM THE AUGUST 12, 2026 REGULAR MEETING
OF THE CITY COUNCIL, FIRE PROTECTION DISTRICT AND SUCCESSOR AGENCY (CC, FPD, SA)
CC, FPD, & SA AGENDA
SEPTEMBER 9, 2026 - Page 4
1.4 APPROVE THE 2027 CITY COUNCIL, FIRE PROTECTION DISTRICT, AND
SUCCESSOR AGENCY MEETING CALENDAR AND UPCOMING HOLIDAY
CLOSURES (CC, FPD, SA)
Staff’s recommendation: Approve the 2027 City Council, Fire Protection District, and Successor Agency Meeting Calendar and upcoming holiday closures.
1.5 ADOPT AMENDMENTS TO THE CITY’S CONFLICT OF INTEREST CODE (CC) Staff’s recommendation: Adopt a Resolution Approving and Adopting Amendments to the City’s Conflict of Interest Code Pursuant to the Political Reform Act of 1974.
1.6 APPROVE THE ANNUAL CARRYOVER OF APPROPRIATIONS AND RESOURCES (CC)
Staff’s recommendation: Adopt a Resolution Approving the Carryover of Appropriations and Resources from Fiscal Year 2025-26 to Fiscal Year 2026-27.
1.7 AUTHORIZE A PROFESSIONAL SERVICES AGREEMENT WITH DKS ASSOCIATES
FOR A CITYWIDE MULTIMODAL MOBILITY STUDY (CC)
Staff Recommendation: Approve a Professional Services Agreement with DKS Associates for the Fiscal Year 2026-27 Citywide Mobility Study, in an amount not to exceed $50,000; and authorize the City Manager to execute the agreement and any related documents.
1.8 AUTHORIZE RENTAL AGREEMENTS, PURCHASE ORDERS AND ON-CALL AGREEMENTS RELATED TO SNOW REMOVAL OPERATIONS FOR THE 2026-27
WINTER SEASON (CC)
Staff’s recommendation: Adopt a Resolution Authorizing Rental Agreements, Purchase Orders, and On-Call Agreements Related to Snow Removal Operations for the 2026-27 Winter Season.
1.9 AWARD A CONSTRUCTION CONTRACT TO VORTEX SERVICES, LLC DBA SANCON TECHNOLOGIES FOR THE 2026 SANITARY SEWER CURED IN PLACE PIPE
PROJECT (CC)
Staff’s Recommendation: Reject the bid of Nu Line Technologies, LLC as nonresponsive, and award a construction contract to Vortex Services, LLC DBA Sancon Technologies for the 2026 Sanitary Sewer Cured in Place Pipe Project, in an amount not to exceed $575,000; and authorize the City Manager to execute the contract and any related project documents.
1.10 AWARD A CONSTRUCTION CONTRACT TO B&D CONSTRUCTION CO., INC. FOR THE 2026 SANITARY SEWER CLEANING AND CCTV INSPECTION PROJECT (CC) Staff’s Recommendation: Award a Construction Contract to B&D Construction Co., Inc., in an amount not to exceed $466,317, for the 2026 Sanitary Sewer Cleaning and CCTV Inspection Project; and authorize the City Manager to execute the contract and any related project documents.
CC, FPD, & SA AGENDA
SEPTEMBER 9, 2026 - Page 5
1.11 AUTHORIZE A PURCHASE ORDER WITH BAY CITY ELECTRIC WORKS FOR
REPLACEMENT PORTABLE STANDBY GENERATORS (CC)
Staff’s Recommendation: Authorize a Purchase Order with Bay City Electric Works for the purchase of two (2) Bobcat 125 kVA portable generators, in the amount of $195,852.87.
1.12 AUTHORIZE AN IMPLMENTATION AGREEMENT WITH SAN BERNARDINO
COUNTY FLOOD CONTROL DISTRICT FOR NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) STORMWATER PERMIT – SANTA ANA REGION (CC)
Staff Recommendation: Approve the National Pollutant Discharge Elimination System Stormwater Permit Implementation Agreement Santa Ana Region; and authorize the City Manager to execute the agreement and any related documents.
ITEMS REMOVED FROM THE CONSENT CALENDAR
2. DISCUSSION/ACTION ITEMS
2.1 PROCESS OVERVIEW RELATED TO CHANGING THE DEPARTMENT OF WATER
AND POWER BOARD COMPOSITION (CC)
Staff Recommendation: The City Council will receive a presentation on this item and provide further direction to staff.
2.2 LEAGUE OF CALIFORNIA CITIES RESOLUTION NO. 1 – LOCAL HOUSING & LAND
USE AUTHORITY (CC)
Staff Recommendation: The City Council will receive a staff report and discuss League of California Cities Resolution No. 1; and provide direction to the City’s designated voting delegate, regarding the City’s position and vote on the resolution at the September 25, 2026 General Assembly.
PUBLIC COMMUNICATIONS (PART 2)
3. COMMENTS, ANNOUNCEMENTS & ADDITIONAL CITY BUSINESS
• CITY CLERK, CITY ATTORNEY & CITY MANAGER COMMENTS
• COUNCILMEMBER BOARD/COMMITTEE REPORTS & COMMENTS
ADJOURNMENT
CC, FPD, & SA AGENDA
SEPTEMBER 9, 2026 - Page 6
TENTATIVE ITEMS TO BE CONSIDERED AT A FUTURE PUBLIC MEETING • Mayor’s Prayer Breakfast
o September 15, 2026
• Ordinance 17.12 Signs Overview
o October 14, 2026 Regular City Council Meeting
• 2026 State of the City Event
o October 21, 2026 Special City Council Meeting
• Resolutions Declaring Results of November 3, 2026 Election o December 9, 2026 Regular City Council Meeting
DECLARATION OF POSTING
I hereby certify under penalty of perjury, under the laws of the State of California, that the foregoing agenda was posted in accordance with the applicable legal requirements. Dated this 3rd day of September, 2026.
Erica Stephenson, City Clerk
The City of Big Bear Lake wishes to make all of its public meetings accessible to the public. If you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (909) 866-5831.
Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CONSENT
CALENDAR REPORTS
Accounts Payable
Checks by Date - Detail by Check Date
07/01/2026 - 07/31/2026
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description
ACH Alliant ALLIANT INSURANCE SERVICES 07/01/2026
VARIOUS SPECIAL EVENT INSURANCE - VILLAGE CONCERT SERIES 5,994.00 ACH EAP ESPYR 07/01/2026
SOINV-0109752 EAP SERVICES JUNE 2026 208.01
ACH SPorter S PORTER INC 07/01/2026
4632 CIVIC CENTER CONCRETE REPAIR 4,995.00
94168 03Librar SAN BERNARNDINO COUNTY LIBRARY 07/01/2026 25-26CDBG CDBG - ADULT LITERACY SERVICE FY 25-26 5,000.00 94169 53BVUni BEAR VALLEY UNIFIED SCHOOL DISTRICT 07/01/2026 25-26CDBG CDBG - STUDENT SERVICES FY25-26 5,000.00
94170 BBLResAs BIG BEAR LAKE RESORT ASSOCIATION 07/01/2026 20260531 TBID PASS THROUGH 182,050.32
94171 Butc BUTCHERS BLOCKS & BUILDING MATERIALS 07/01/2026 VARIOUS MATERIALS/SUPPLIES 354.36
94172 CivicaLa CIVICA LAW GROUP APC 07/01/2026
VARIOUS LEGAL SERVICES MAY 2026 6,031.50
94173 CuiLi LI CUI 07/01/2026
05192026 TUITION REIMBURSEMENT - MGMT APPLICATIONS OF ACCOUNTING 1,014.30 94174 Doves DOVES 07/01/2026
25-26CDBG CDBG - TRANSITIONAL HOUSING FY 25/26 5,000.00 94175 LoweRyan RYAN A LOWE 07/01/2026
167714 REFUND LLA 2024-E02 RECORDING FEE 13.00
94176 MeyeKaty KATYA MEYER 07/01/2026
20260618 MILEAGE REIMB REGIONAL WATER QUALITY CONTROL WORKSHOP 50.54 94177 Mom&DadP THE MOM AND DAD PROJECT 07/01/2026
25-26CDBG CDBG - OUTREACH PROGRAM FY 25/26 5,000.00
94178 SAA SAA 07/01/2026
166865 EVENT DEPOSIT REFUND RUN WILD THROUGH MOONRIDGE 500.00 94179 TridenGr TRIDEN GROUP CORPORATION 07/01/2026
VARIOUS IT SERVICES & SUPPORT 6,881.00
ACH Payne GARY PAYNE 07/02/2026
362 2026 SUMMER CONCERT SERIES LIGHT & SOUND 07/04/2026 10,000.00 ACH Valero VALERO MARKETING & SUPPLY CO 07/02/2026
113151875 FUEL CHARGES 1,328.42
ACH Accu ACCUSOURCE HR INC 07/10/2026
VARIOUS RECRUITMENT EXPENSE 1,542.39
ACH ALL4Envi ALL4, LLC 07/10/2026
00043201 LIFT STATION #8 ENGINE PERMITTING 2,000.00
ACH BBDisp BIG BEAR DISPOSAL INC 07/10/2026
VARIOUS CITY PARKS MULCH/PORTABLE RESTROOM RENTALS 2,268.21 ACH EAP ESPYR 07/10/2026
SOINV-0107411 EAP SERVICES MAY 2026 208.01
1 Item 1.1
Accounts Payable
Checks by Date - Detail by Check Date
07/01/2026 - 07/31/2026
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description
ACH FleetCre FLEETCREW INC 07/10/2026
VARIOUS FLEET INSPECTION SERVICES 1,503.00
ACH Frontier FRONTIER CALIFORNIA INC 07/10/2026
VARIOUS SANITATION PUMP STATION TELEPHONE SERVICES 11,089.38 ACH InfoArmo INFOARMOR, INC. 07/10/2026
VARIOUS PRIVACY ARMOR PLUS SERVICES 804.75
ACH InmonK KURT INMON 07/10/2026
20260622 PER DIEM CACEO MODULE III 237.36
ACH PARS PHASE II SYSTEMS 07/10/2026
60439 PARS ADMIN FEE MARCH 2026 2,336.95
ACH UnitedR UNITED RENTALS INC 07/10/2026
264038978-001 RENTAL OF GENRATOR 40-44 KVA 2,905.80
ACH 50MARTA MOUNTAIN AREA REGIONAL TRANSIT AUTHORITY 07/10/2026 159569 MOUNTAIN TRANSIT NO-FARE TROLLEY CONTRIBUTION JULY 41,666.67 ACH AdobeInc ADOBE INC 07/10/2026
3503899482 ADOBE SUBSCRIPTION 06/29/2026 - 06/28/2027 11,693.76 94180 02Just DEPARTMENT OF JUSTICE 07/10/2026
VARIOUS RECRUITMENT EXPENSE 128.00
94181 03Record SAN BERNARDINO COUNTY RECORDER 07/10/2026 109527 NEW PIMS 2.0 USER SET UP CHARGE 55.00
94182 03Waste SAN BERNARDINO COUNTY SOLID WASTE MGMT DIVISION 07/10/2026 640520923 SOLID WASTE DISPOSAL SERVICES 27.08
94183 50SCAQMD SOUTH COAST AQMD 07/10/2026
VARIOUS PERMIT FEES 689.96
94184 AboveBe BRIAN BOCK 07/10/2026
063026 REFINISHING AND PAINTING OF THE TWO MARQUEES IN THE VILLAGE 5,450.00 94185 AlliMech ALLISON MECHANICAL, INC 07/10/2026
VARIOUS PAC A/C UNIT REPAIR 2,528.98
94186 BBPaint BIG BEAR PAINT CENTER 07/10/2026
9X6KK MATERIALS/SUPPLIES 751.85
94187 BKFEngin BKF ENGINEERS, INC 07/10/2026
26061359 GRANT WRITING SERVICES RELATED TO THE BIG BEAR TRAIL CROSSING 5,206.00 94188 Butc BUTCHERS BLOCKS & BUILDING MATERIALS 07/10/2026 VARIOUS MATERIALS/SUPPLIES 1,188.62
94189 BVTreeC BEAR VALLEY TREE CARE, INC. 07/10/2026
26256 TREE REMOVAL 3,200.00
94190 Cintas CINTAS CORPORATION 07/10/2026
5342184807 FIRST AID SUPPLIES 791.34
94191 CompassR MELISSA CARLC 07/10/2026
1551-C GENERAL GIS SUPPORT 7,021.25
94192 Concentr OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA 07/10/2026 VARIOUS PRE-EMPLOYEEMENT PHYSICAL 350.00
2 Accounts Payable
Checks by Date - Detail by Check Date
07/01/2026 - 07/31/2026
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description
94193 DIY LUMBER CITY CORP 07/10/2026
VARIOUS MATERIALS/SUPPLIES 145.75
94194 FisInt FISHER INTEGRATED, INC. 07/10/2026
2386 VIDEO STREAMING SERVICES FOR JUNE 1,200.00
94195 GovernJ GOVERNMENTJOBS.COM, INC 07/10/2026
INV-159409 SUBSCRIPTION FEE 10.95
94196 Grainger GRAINGER INC 07/10/2026
VARIOUS MATERIALS/SUPPLIES & SIGNAGE 1,918.40
94197 KnigAuto KNIGHTS AUTOMOTIVE AND PERFORMANCE, INC. 07/10/2026 13613 SMOG TRUCK #306 120.00
94198 Ludecke LUDECKES ELECTRICAL SERVICES INC 07/10/2026 3768 REPAIR LIGHTS FOR STANFIELD PARKING LOT SIGN 5,360.00 94199 MissLin MISSION LINEN SUPPLY INC 07/10/2026
VARIOUS UNIFORM LAUNDRY SERVICE 610.17
94200 MMMech MICHAEL MARCOTTE 07/10/2026
VARIOUS HVAC MAINTENANCE SERVICES/ICE & WATER FILTRATION INSTALLATION 2,620.00 94201 MounTro MOUNTAIN TROPHY & PRO SHOP 07/10/2026
VARIOUS NAME SLIDER PLATES 168.09
94202 NAPA BBAP, LLC 07/10/2026
684366 VEHICLE REPAIR PARTS 21.82
94203 Orkin ORKIN PEST CONTROL 07/10/2026
VARIOUS PEST CONTROL SERVICES 736.04
94204 Robertso ROBERTSONS READY MIX 07/10/2026
857577 SAND FOR SAND BAG STATIONS 1,392.67
94205 TriCrown TRIPLE CROWN PRODUCTS, INC. 07/10/2026
VARIOUS CITY LOGO UNIFORMS 2,612.74
94206 TrinityC TRINITY CONSTRUCTION 07/10/2026
8148 REPAIR DAMAGE/REPLACE MISSING PARTS FOR RAILING SYSTEMS 15,340.62 94207 Uline ULINE 07/10/2026
VARIOUS BABY CHANGING STATION/MATERIALS & SUPPLIES 3,439.26 94208 USABlu USA BLUEBOOK 07/10/2026
VARIOUS HANDBOOK - PUMPS & PUMPING 724.22
94209 Waxie WAXIE SANITARY SUPPLY INC 07/10/2026
VARIOUS JANITORIAL SUPPLIES 3,008.82
94210 WestCPip WEST COAST PIPEWORKS BIG BEAR 07/10/2026 5861 ANIMAL SHELTER WATER HEATER REPAIR 2,800.00
94211 GOGov GOGOV, INC. 07/10/2026
26-532 GOGOV INTEGRATION SUBSCRIPTION WITH ARCGIS 2,400.00 ACH USBank US BANK CORPORATE PAYMENT SYSTEMS 07/16/2026 20260622 JUNE CREDIT CARD CHARGES 35,277.05
ACH ComPaper COMPLETE PAPERLESS SOLUTIONS LLC 07/16/2026 4698 REISSUE CK#93698 LASERFICHE 01/31/2026 - 06/30/2026 6,830.00 3 Accounts Payable
Checks by Date - Detail by Check Date
07/01/2026 - 07/31/2026
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description
94214 AllPro ALL PROTECTION ALARM 07/16/2026
VARIOUS ALARM MONITORING 1,682.80
94215 SCAssoc SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS 07/16/2026 SCAG FY27 0018 MEMBERSHIP DUES FOR FISCAL YEAR 2026 - 27 787.00 94216 SentrAsh ASHLEY SENTER 07/16/2026
20260701 STATE OF THE CITY - CATERING DEPOSIT 1,200.00
94217 04DWP BIG BEAR LAKE DWP 07/16/2026
VARIOUS WATER USAGE 5,043.10
94218 AllPro ALL PROTECTION ALARM 07/16/2026
VARIOUS ALARM MONITORING 2,166.07
94219 BBearEle BIG BEAR ELECTRIC 07/16/2026
3264 BACK UP GENERATOR INSTALLATION AT LIFT STATIONS 1,9, AND 10 185,022.00 94220 BMI BMI - BROADCAST MUSIC INC. 07/16/2026
1100611980 MUSIC LICENSE FEE 07/01/2026 - 05/31/2027 459.00 94221 Butc BUTCHERS BLOCKS & BUILDING MATERIALS 07/16/2026 2606-932202 MATERIALS/SUPPLIES 42.01
94222 BVElec BEAR VALLEY ELECTRIC 07/16/2026
VARIOUS ELECTRICITY USAGE 45,588.21
94223 Cintas CINTAS CORPORATION 07/16/2026
VARIOUS FIRST AID SUPPLIES/ AED LEASE 949.72
94224 DesignWE DESIGN WEST ENGINEERING, INC. 07/16/2026 31187 CITY HALL GENERATOR REPLACEMENT PROJECT DESIGN SERVICES 8,853.00 94225 DIY LUMBER CITY CORP 07/16/2026
43663/0 MATERIALS/SUPPLIES 48.47
94226 FedExP FEDEX 07/16/2026
VARIOUS SHIPPING CHARGES 172.60
94227 Geiger GEIGER SUPPLY INC 07/16/2026
VARIOUS MATERIALS/SUPPLIES 397.37
94228 GMInter GOFORTH & MARTI 07/16/2026
0312255-IN FINANCE PROJECT ROOM FURNITURE 6,293.13
94229 Grizzly THE GRIZZLY 07/16/2026
VARIOUS LEGAL NOTICES/EMPLOYMENT ADS 6,325.46
94230 HDL HINDERLITER DE LAMAS & ASSOC INC. 07/16/2026
SIN064369 AUDIT SERVICES/SALES TAX 2,485.00
94231 iPrint MTS PARTNERS INC 07/16/2026
1312194 TONER 418.08
94232 Lance LANCE SOLL & LUNGHARD 07/16/2026
75480 2026 GASB 103 IMPLEMENTATION SERVICES 2,500.00
94233 PARS PHASE II SYSTEMS 07/16/2026
60601 ADMIN FEE APRIL 2026 2,336.95
94234 PugliesA ANTHONY PUGLIESE 07/16/2026
167203 REFUND PRE-DEVELOPMENT REVIEW 365.70
4 Accounts Payable
Checks by Date - Detail by Check Date
07/01/2026 - 07/31/2026
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description
94235 RhodesMa MATTHEW RHODES 07/16/2026
167815 VACATION RENTAL REFUND 605.00
94236 SnyderKl KLIFTIN SNYDER 07/16/2026
166976 REFUND ON PRE-DEVELOPMENT REVIEW 365.70
94237 SWGas SOUTHWEST GAS CORPORATION 07/16/2026
VARIOUS NATURAL GAS USAGE 1,127.17
94238 TriCrown TRIPLE CROWN PRODUCTS, INC. 07/16/2026
416117 CITY LOGO UNIFORMS 242.79
94239 TS&Assoc TRIPEPI SMITH & ASSOCIATES INC 07/16/2026 17304 BUDGET BOOK DEVELOPMENT SERVICES 587.50
94240 WheatBe BETH WHEAT 07/16/2026
167308 SPECIAL EVENT FEE REFUND PERMIT#SE2026-0025 26.50 94241 Willdan WILLDAN ENGINEERING INC 07/16/2026
00631959 REVIEW OF LLA2026-0001 41777 BIG BEAR BLVD 494.00 94242 WoodSmar WOODRUFF & SMART CORP 07/16/2026
80437 SPECIALIZED LEGAL SERVICES - FIRE JUNE 3,870.00
ACH Alliant ALLIANT INSURANCE SERVICES 07/21/2026
3600659 ANNUAL INSURANCE PREMIUM (CRIME) 1,392.00
ACH BBDisp BIG BEAR DISPOSAL INC 07/21/2026
20260701 RESIDENTIAL CURB/BIN SERVICE/ JULY 2026 314,957.24 ACH CAJPIA CALIF JOINT POWERS INS AUTH 07/21/2026
PRIM-00139 ANNUAL INSURANCE PREMIUMS (GL, WORK COMP, POLLUTION, PROPERTY) 910,677.00 ACH CopeNtes COPE NOTES LLC 07/21/2026
CN-BBL-6-5-26 COPE NOTES RENEWAL 7/13/26-7/13/27 3,000.00 ACH 03Sher SAN BERN CNTY SHERIFF DEPT 07/21/2026
VARIOUS GENERAL & OVERTIME CHARGES - Q3 FY25/26 98,736.99 ACH Charter CHARTER COMMUNICATIONS HOLDINGS, LLC 07/21/2026 VARIOUS SECRUITY CAMERA INTERNET & CABLE SERVICES 4,388.40 ACH KonicaMi FIRST-CITIZENS BANK & TRUST CO 07/21/2026
VARIOUS COPIER LEASE 2,205.75
ACH NewGener NEW GENERATION LANDSCAPE MGMT INC 07/21/2026 8985 2026 ANNUAL PLANTING OF THE VILLAGE FLOWERS 41,500.00 ACH PARS PHASE II SYSTEMS 07/21/2026
VARIOUS GASB 68 DISCLOSURE & ACTUARIAL VALUATION REPORT 10,900.00 ACH Payne GARY PAYNE 07/21/2026
398 FIRE AUTHORITY MEETING 487.50
ACH RingCent RING CENTRAL 07/21/2026
CD-001468151 CLOUD - BASED BUSINESS COMMUNICATION SERVICES JUNE 2,878.17 94243 03FirCUp SAN BERN CNTY FIRE PROTECTION DISTRICT 07/21/2026 BBL127CC HHW HAZARDOUS MATERIALS CHARGE 1ST QTR 6,172.60 94244 55BBMWD BIG BEAR MUNICIPAL WATER DIST 07/21/2026
11859 BOULDAR BAY DOCK ANNUAL MWD PERMIT FY26/27 2,780.71 5 Accounts Payable
Checks by Date - Detail by Check Date
07/01/2026 - 07/31/2026
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description
94245 Critelli ROBERT CRITELLI 07/21/2026
1198 REPAINT OF PAC STAGE 4,500.00
94246 DialM DIAL M PRODUCTIONS 07/21/2026
CP100226 EMPLOYEE ENGAGEMENT EVENT 2,150.00
94247 Docu LAGUNA VAULT LLC 07/21/2026
58448 MONTHLY STORAGE FEES: JULY 57.75
94248 FARDINFA FARAZ FARDIN 07/21/2026
168000 BUSINESS LICENSE OVERPAYMENT REFUND 29.00
94249 FoxFStor EXTRA SPACE MANAGEMENT INC 07/21/2026
VARIOUS STORAGE RENTAL SPACES - 3 UNITS 151.00
94250 GOGov GOGOV, INC. 07/21/2026
26-193 ANNUAL SOFTWARE SUBSCRIPTION FY26/27 18,840.00
94251 GovernJ GOVERNMENTJOBS.COM, INC 07/21/2026
INV-159411 ANNUAL SUBSCRIPTION 1,331.11
94252 MounTro MOUNTAIN TROPHY & PRO SHOP 07/21/2026
VARIOUS EMPLOYEE NAME PLATES 90.51
94253 Zhappo ZHAPPO STUDIOS 07/21/2026
CBBL 26-005 FY26/27 WEBSITE MAINTENANCE 4,730.00
94254 04CBBLpc CITY OF BIG BEAR LAKE 07/21/2026
20260603 PETTY CASH REIMBURSEMENT FOR 2026 ECONOMIC OUTLOOK 95.00 94255 55BBARWA BBARWA 07/21/2026
2077 BBARWA SEWER CONNECTION FEES JUNE 2026 20,900.00
94256 BBLResAs BIG BEAR LAKE RESORT ASSOCIATION 07/21/2026 VARIOUS TBID PASS THROUGH 166,991.24
94257 Cintas CINTAS CORPORATION 07/21/2026
9379345701 AED LEASE 148.70
94259 Quill QUILL CORPORATION 07/21/2026
VARIOUS OFFICE SUPPLIES 1,349.41
94260 TridenGr TRIDEN GROUP CORPORATION 07/21/2026
VARIOUS IT SERVICES & SUPPORT 37,961.15
94261 TruPoint TRUEPOINT SOLUTIONS, LLC 07/21/2026
49143 TECHNICALCONSULTING T&M, HOUR PROJ. ID: C-00237 FEB SUPPORT 247.50 94262 USATODAY USA TODAY MEDIA CORP 07/21/2026
0007740265 EMPLOYMENT ADS 344.00
94263 VeriWire VERIZON WIRELESS 07/21/2026
6145814188 CELL PHONE SERVICES MAY 11TH - JUNE 10TH, 2026 1,563.90 94264 BBLResAs BIG BEAR LAKE RESORT ASSOCIATION 07/21/2026 20260630 TBID PASS THROUGH 2,901.31
ACH Alliant ALLIANT INSURANCE SERVICES 07/30/2026
VARIOUS SPECIAL EVENT INSURANCE - VILLAGE CONCERT SERIES 8,200.00 ACH CAJPIA CALIF JOINT POWERS INS AUTH 07/30/2026
PROP00132 ANNUAL INSURANCE PREMIUMS (GL, WORK COMP, POLLUTION, PROPERTY) 366,089.00 6 Accounts Payable
Checks by Date - Detail by Check Date
07/01/2026 - 07/31/2026
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description
ACH EAP ESPYR 07/30/2026
SOINV-0111967 EAP SERVICES/JULY 2026 208.01
ACH LevericJ JESSIKA LEVERICH 07/30/2026
20260720 PER DIEM REQUEST - CALED CERTIFICATION PROGRAM 220.00 ACH MastRya RYAN MASTERPOL 07/30/2026
20260728 TRISTATE PER DIEM FY26/27 180.00
ACH PutzR RANDALL PUTZ 07/30/2026
VARIOUS MILEAGE REIMBURSEMENT 284.20
ACH SegoviaK KENDI SEGOVIA 07/30/2026
20260723 MILEAGE REIMBURSEMENT 133.40
ACH TASC1 TASC CLIENT INVOICES 07/30/2026
VARIOUS FSA ADMINISTRATION FEES 470.27
ACH BBDisp BIG BEAR DISPOSAL INC 07/30/2026
VARIOUS CITY PARKS & COMMUNITY MULCH 3,921.07
ACH IrelandS IRELAND SOUND SYSTEMS INC 07/30/2026
1667 HOFFERT HALL AV BROADCAST EQUIPMENT 100,755.77
ACH PARS PHASE II SYSTEMS 07/30/2026
60829 PARS ADMIN FEES MAY 2026 2,336.95
94265 03AudCon SAN BERNARDINO COUNTY TREASURER 07/30/2026 1800002738 LAFCO'S 2026-2027 APPORTIONMENT 6,128.46
94266 ClearGov CLEARGOV INC. 07/30/2026
2026-19569 BUDGET SOFTWARE FY26/27 26,771.81
94267 DebtBook FIFTH ASSET, INC. DBA DEBTBOOK 07/30/2026 DB2005149 LEASE & SBITA MANAGEMENT 8,350.00
94268 HUMPS SARA HUMPHREY 07/30/2026
20260728 TRISTATE PER DIEM FY26/27 180.00
94270 SimplerS SIMPLER SYSTEMS INC 07/30/2026
3434 FINANCIAL DATA ACCESS & REPORTING SYSTEM 12,000.00 94271 USBankTr U.S. BANK TRUST 07/30/2026
8231318 FY26/27 ADMINISTRATIVE FEES - SERIES 1999 3,003.00 94272 02Archit DIVISION OF THE STATE ARCHITECT 07/30/2026 VARIOUS DISABILITY ACCESS & ADUC FEE QUARTERLY FEES 114.40 94273 02BldgSt CALIFORNIA STATE BUILDING STANDARDS COMMISSION 07/30/2026 VARIOUS SPEC REVOLVING FUND QUARTERLY FEES 887.40
94274 02Cons DEPT OF CONSERVATION CA STATE 07/30/2026
VARIOUS SMIP QUARTERLY FEES 2,027.27
94275 02Equal CALFORNIA DEPT. OF TAX AND FEE ADMINISTRATION (CDTFA) 07/30/2026 VARIOUS SALES & USE TAX QUARTERLY PAYMENTS 39.04
94276 4Imprint 4IMPRINT 07/30/2026
15213752 PROMOTIONAL ITEMS 458.02
94277 BBK BEST BEST & KRIEGER LLP 07/30/2026
VARIOUS LEGAL SERVICES JUNE 2026 53,492.19
7 Accounts Payable
Checks by Date - Detail by Check Date
07/01/2026 - 07/31/2026
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description
94278 BKFEngin BKF ENGINEERS, INC 07/30/2026
26071058 GRANT WRITING SERVICES RELATED TO THE BIG BEAR TRAIL CROSSING 19,794.00 94279 BlackHol BLACKHOLE TECHNOLOGIES INC 07/30/2026
VARIOUS GPS MONTHLY SERVICE 9,962.14
94280 Dapeer DAPEER ROSENBLIT & LITVAK LLP 07/30/2026
VARIOUS SPECIALIZED LEGAL SERVICES 1,460.00
94281 InlEmpFi INLAND EMPIRE FILM SERVICES, INC. 07/30/2026 VARIOUS ANNUAL FILM SERVICES 14,000.00
94282 LynnMerr LYNN MERRILL & ASSOCIATES INC 07/30/2026 VARIOUS NPDES GENERAL ENGINEERING SUPPORT 3,571.63
94283 MINTIERH MINTIER HARNISH, LP 07/30/2026
BBLAKEGPU-06 PREPARATION OF GENERAL PLAN AND MUNICIPAL CODE UPDATES 25,069.25 94284 TridenGr TRIDEN GROUP CORPORATION 07/30/2026
29201R IT SERVICES & SUPPORT 6,250.00
94285 Willdan WILLDAN ENGINEERING INC 07/30/2026
00715053 PLANNING SERVICES INVOICE PROJ. 115403.00 JUNE 2026 5,344.00 $ 3,058,414.96
8 DISTRIBUTION OF TREASURY CASH Rate Amount % of Total
Demand Account $ 916,027 2.90%
Imprest Cash - Payroll $ 9,973 0.03%
Imprest Cash $ 1,625 0.01%
Dental Self Insured Checking $ 172,214 0.55%
Local Agency Investment Fund (LAIF) 3.840% $ 30,439,898 96.51% Total Cash In Treasury: $ 31,539,737 100.00%
INVESTMENT ACTIVITY Days Deposits Withdrawals
LAIF Average Life (Days) of Portfolio 269
LAIF Transactions $0 -$1,500,000
Interest Received in Fiscal Year 2026-27 $303,549
DISTRIBUTION OF CASH BY FUND July 2026 June 2026 Change General $ 19,725,438 $ 20,224,047 $ (498,609)
Sanitation $ 4,193,151 $ 4,130,077 $ 63,074
Capital Improvement $ 4,287,691 $ 4,918,954 $ (631,263) Refuse $ 1,202,651 $ 1,562,135 $ (359,484)
Trust $ 281,123 $ 366,980 $ (85,857)
Successor Agency $ 437,492 $ 440,495 $ (3,003)
AB 3229 Supp Law Enforce $ 397,479 $ 393,713 $ 3,766
Fire Protection District $ 1,014,712 $ 851,455 $ 163,257 Total Cash in Treasury: $ 31,539,737 $ 32,887,856 $ (1,348,119) CASH WITH FISCAL AGENT - RESERVE FUNDS Cost Basis Market Value Current Yield 1999 IA Tax Allocation Bonds $ 289,288 $ 289,288 3.59%
- Cash is sufficient to meet needs of the next 6 months. - Interest earned on invested cash is accrued on a quarterly basis.
Pursuant to California Government Code 53646 all local government agencies are required to report the current market value of investments under management by an outside party. The reserve funds for the aforementioned bond issues are held and managed by the City's Trustee, US Bank.
CITY OF BIG BEAR LAKE
TREASURER'S REPORT
July, 2026
Preliminary
- The aforementioned investments conform to the City's investment policy. (Res. 2026-25) Regular Meeting Minutes – July 8, 2026
-
A Regular Meeting of the City Council, Fire Protection District, and Successor Agency of the City of Big Bear Lake was called to order by Mayor Putz at 3:31 p.m., Wednesday, July 8, 2026, at the Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, California. In compliance with California Senate Bill 707, this meeting was conducted as a fully hybrid meeting, and both in-person and remote public participation options were provided.
OPEN SESSION
Flag Salute: Flag Salute led by Councilmember Melnick
Invocation: Canon Martha K. Estes, St. Columba’s Episcopal Church Councilmembers Present: Mayor Randall Putz
Mayor Pro Tem Kendi Segovia
Councilmember Charles Hicks, Jr.
Councilmember Perri Melnick
Councilmember Absent: Councilmember Herrick
Others Present: City Manager Erik Sund
City Attorney HongDao Nguyen
Assistant City Manager/City Clerk Erica Stephenson
Director of Administrative Services Rachel Bowman
CLOSED SESSION PUBLIC COMMUNICATIONS
Daniel Gulbranson, Big Bear Lake resident, provided his thoughts related to city litigation.
At the hour of 3:38 p.m., Mayor Putz called for a recess to Closed Session.
At the hour of 5:01 p.m., Mayor Putz resumed Open Session.
RESULTS OF CLOSED SESSION
City Attorney HongDao Nguyen announced that the City Council discussed the following items in Closed Session, and that no reportable actions were taken by the City Council.
1. CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6 Name of Negotiators: City Manager Erik Sund and Assistant City Manager Erica Stephenson Name of Organization: Teamsters Local 1932
2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION pursuant to Govt.
Code Section 54956.9 (d)(3)
Two (2) Cases
PRESENTATIONS
Item 1.2
Meeting Minutes
July 8, 2026
• New Employee Introductions:
o Jennifer Lindquist, Deputy City Clerk
o Erik Boone, Accountant II
• Presentation to US Navy Veteran and Street Maintenance Worker I Brandon Gewecke recognizing his outstanding contributions to the Veteran’s Park Memorial Plaque Restoration Project. • Presentation from Economic Development Analyst Jessika Leverich providing an update on the Small Business Façade Improvement Program.
OPEN SESSION PUBLIC COMMUNICATIONS
Daniel Gulbranson, Big Bear Lake resident, spoke about public litigation records; and expressed his opinion that Item 1.8 should be included on the Discussion/Action portion of the Agenda.
Jim Eakin, Big Bear Lake resident, expressed his frustration regarding the amount of time it took him to wait for the Mountain Transit shuttle after the 4th of July fireworks show.
Kara Flietstra, Big Bear Lake resident, announced her intention to run for a District 2 City Council seat.
Robert Cherno, Big Bear Lake resident (via Zoom), made a complaint about the condition of the property surrounding the DWP Wolf Reservoir site.
Michael Beveridge, Big Bear Lake resident, spoke about the City’s film permitting process item; and stated his opinion that the City should make efforts to speed up the building plan permitting process.
1. CONSENT CALENDAR
A motion was made by Councilmember Hicks, seconded by Mayor Pro Tem Segovia to pull Item 1.8 from the Consent Calendar for further discussion.
Said motion was approved by the following vote:
AYES: Segovia, Melnick, Hicks, Putz
NOES: None
ABSTAIN: None
ABSENT: Herrick
A motion was made by Councilmember Melnick, seconded by Mayor Pro Tem Segovia to approve the balance of the Consent Calendar as follows:
1.1 APPROVE DEMANDS – CHECK ISSUE DATE 6/01/26 THROUGH 6/30/26 IN THE AMOUNT OF $1,387,154.64 AND THE MAY 2026 TREASURER’S REPORT (CC) Approved
1.2 AUTHORIZE AN AGREEMENT FOR THE PURCHASE OF FLEET MANAGEMENT
SOFTWARE (CC)
Approved
1.3 AUTHORIZE A PROFESSIONAL SERVICES AGREEMENT WITH GRANICUS FOR
VACATION RENTAL PROGRAM ANALYTICS (CC)
Meeting Minutes
July 8, 2026
Approved
1.4 AUTHORIZE THE SUBMITTAL OF A CLAIM FOR TRANSPORTATION DEVELOPMENT ACCOUNT ARTICLE 3 FUNDS (CC)
Approved and adopted the following resolution entitled:
RESOLUTION NO. 2026-36
RESOLUTION AUTHORIZING SUBMITTAL OF A CLAIM TO THE
SAN BERNARDINO COUNTY TRANSPORTATION AUTHORITY
FOR TRANSPORTATION DEVELOPMENT ACT ARTICLE 3 FUNDS
FOR THE BIG BEAR RATHBUN CREEK TRAIL BIG BEAR
BOULEVARD CROSSING (DESIGN) PROJECT
1.5 APPROVE FISCAL YEAR 2026-27 MEASURE I FIVE-YEAR CAPITAL IMPROVEMENT
PLAN (CC)
Approved and adopted the following resolution entitled:
RESOLUTION NO. 2026-37
RESOLUTION ADOPTING THE MEASURE I FIVE-YEAR CAPITAL
IMPROVEMENT PLAN AND EXPENDITURE STRATEGY FOR FISCAL
YEAR 2026-27 THROUGH FISCAL YEAR 2030-31
1.6 APPROVE MEETING MINUTES FROM THE JUNE 10, 2026 REGULAR MEETING OF THE
CITY COUNCIL, FIRE PROTECTION DISTRICT AND SUCCESSOR AGENCY (CC, FPD, SA)
Approved
1.7 APPROVE MEETING MINUTES FROM THE DECEMBER 10, 2025 REGULAR MEETING
OF CITY COUNCIL (CC)
Approved
The Consent Calendar, excluding Item 1.8, was approved by the following vote:
AYES: Melnick, Segovia, Hicks, Putz
NOES: None
ABSTAIN: None
ABSENT: Herrick
ITEMS REMOVED FROM THE CONSENT CALENDAR
1.8 AUTHORIZE A SOLICATION OF A DESIGN BUILD PROCESS FOR IMPROVEMENTS TO
FIRE PROTECTION DISTRICT PROPERTIES (FPD)
This item was pulled from the Consent Calendar by Councilmember Hicks and seconded by Councilmember Segovia for further discussion.
Meeting Minutes
July 8, 2026
Following the FPD Board’s questions and comments, a motion was made by Councilmember Hicks and seconded by Councilmember Melnick, to approve the staff’s recommendation to proceed with a Design Build Solicitation for Improvements to Fire Protection District Properties.
Said motion was approved by the following vote:
AYES: Melnick, Hicks, Segovia, Putz
NOES: None
ABSTAIN: None
ABSENT: Herrick
2. PUBLIC HEARING
2.1 APPROVE A RESOLUTION TO LEVY AND COLLECT ASSESSMENTS WITHIN THE CITY OF BIG BEAR LAKE MAINTENANCE DISTRICT NO. 1-92 (VILLAGE STREETSCAPE IMPROVEMENTS) FOR FISCAL YEAR 2026-27 (CC)
Assistant City Manager/Director of Public Works Sean Sullivan made a staff presentation for this item.
At 5:46 p.m., Mayor Putz opened the Public Hearing and invited up speakers who wanted to comment on this item. The following individual approached the City Council:
Daniel Gulbranson, Big Bear Lake resident, stated he opposes the City’s collection of the Village Streetscape Improvements Assessment.
At the hour of 5:49 p.m., Mayor Putz closed the Public Hearing.
Following further City Council discussion, a motion was made by Councilmember Melnick, seconded by Mayor Pro Tem Segovia, to approve staff’s recommendation and adopt the following resolution:
RESOLUTION NO. 2026-38
RESOLUTION APPROVING THE ANNUAL ENGINEER’S REPORT,
CONFIRMING THE DIEAGRAM OF ASSESSMENTS, AND ORDERING
THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN THE CITY
OF BIG BEAR LAKE MAINTENANCE DISTRICT NO. 1-92 (VILLAGE STREETSCAPE IMPROVEMENTS) FOR FISCAL YEAR 2026-27
Said motion was approved by the following vote:
AYES: Segovia, Melnick, Hicks, Putz
NOES: None
ABSTAIN: None
ABSENT: Herrick
3. DISCUSSION/ACTION ITEMS
Meeting Minutes
July 8, 2026
3.1 AWARD A CONSTRUCTION CONTRACT TO ELEGANT CONSTRUCTION, INC.,
AUTHORIZE A TASK ORDER WITH MERRELL-JOHNSON COMPANIES, AND APPROVE
A BUDGET ADJUSTMENT FOR THE BARTLETT PARKING LOT EXTENSION PROJECT (CC)
Assistant City Manager/Director of Public Works Sean Sullivan made a staff presentation for this item.
Following the presentation, Mayor Putz invited up speakers who wanted to comment on this item. The following individuals addressed the City Council:
Daniel Gulbranson, Big Bear Lake resident, shared that he will be monitoring the construction of this project.
Andy Acosta, Big Bear Lake resident, stated he believes staff is incorrect regarding their proposed construction contract award; and further indicated his opinion that Elegant Construction’s bid is nonresponsive.
Steve Porter, Big Bear Lake resident, announced his disagreement with staff’s recommendation to award this contract to Elegant Construction; indicated his opinion that it is important for the City to award bids to local contractors to support Big Bear’s economy.
Eddie Phillips, Big Bear Lake resident, requested the City Council review the subsistence or per diem costs that may be included in the contractor’s bid; and expressed the importance of taking care of local contractors and their employees.
Following public comment and further City Council discussion, a motion was made by Councilmember Melnick, seconded by Mayor Pro Tem Segovia to approve staff’s recommendation and adopt the following resolution:
RESOLUTION NO. 2026-39
RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO
ELEGANT CONSTRUCTION, INC., IN AMOUNT NOT TO EXCEED $2,954,302,
AND AUTHORIZING A TASK ORDER WITH MERRELL-JOHNSON
COMPANIES, IN AN AMOUNT NOT TO EXCEED $75,000, AND APPROVING A
BUDGET ADJUSTMENT TO FUND ALL PROJECT EXPENDITURES FOR THE
BARTLETT PARKING LOT EXTENSION PROJECT
Said motion was approved by the following vote:
AYES: Melnick, Segovia, Hicks
NOES: Putz
ABSTAIN: None
ABSENT: Herrick
3.2 PROPOSED UPDATES TO THE CITY’S FILM PERMITTING PROCESS (CC) Director of Community & Economic Development Kelly Tinker made a staff presentation for this item.
Following the presentation, Mayor Putz invited up speakers who wanted to comment on this item. The following individuals addressed the City Council:
Meeting Minutes
July 8, 2026
Daniel Gulbranson, Big Bear Lake resident, announced that he will be performing First Amendment audits of local public buildings; and asked if that type of filming would be included in this ordinance.
Michael Beveridge, Big Bear Lake resident, expressed his support for simplifying the filming process and related regulations; and urged the City Council to remain business friendly.
Following public comment, a motion was made by Councilmember Hicks, seconded by Councilmember Melnick directing staff to prepare a future City Council agenda item, that would include these proposed City film permitting process amendments to Chapter 5.97 of the Big Bear Lake Municipal Code, for formal consideration and adoption.
Said motion was approved by the following vote:
AYES: Segovia, Melnick, Hicks, Putz
NOES: None
ABSTAIN: None
ABSENT: Herrick
3.3 AUTHORIZE AN AMENDMENT TO THE CITY MANAGER EMPLOYMENT AGREEMENT (CC)
City Attorney HongDao Nguyen presented the report on this item, which included reading the proposed employment agreement amendments aloud in compliance with the Brown Act. She also stated that there was a typo in the fiscal impact section of the report and clarified for the record, that the severance payment would apply if the City Manager’s employment was terminated without cause.
Following the presentation, Mayor Putz invited up speakers who wanted to comment on this item. The following individuals addressed the City Council:
Daniel Gulbranson, Big Bear Lake resident, stated he opposes the proposed amendment to the City Manager’s Employment Agreement.
Michael Beveridge, Big Bear Lake resident, expressed his support for the proposed amendment to the City Manager’s Employment Agreement.
Ann Kaesman, Big Bear Lake resident, stated that the Governor of California makes $245,929; and questioned if the City Manager of a small City deserves to make more than the Governor.
Following public comment and City Council discussion, a motion was made by Mayor Pro Tem Segovia, seconded by Councilmember Melnick to approve staff’s recommendation and adopt the following resolution:
RESOLUTION NO. 2026-40
RESOLUTION AUTHORIZING THE SECOND AMENDMENT TO THE
CITY MANAGER EMPLOYMENT AGREEMENT
Meeting Minutes
July 8, 2026
Said motion was approved by the following vote:
AYES: Hicks, Segovia, Melnick Putz
NOES: None
ABSTAIN: None
ABSENT: Herrick
3.4 APPROVE THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE TEAMSTERS LOCAL 1932, AND THE CITY’S PAY SCHEDULE EFFECTIVE JULY 1, 2026 (CC)
Director of Administrative Services Rachel Bowman made a staff presentation for this item.
Following the presentation, Mayor Putz invited up speakers who wanted to comment on this item and no individuals approached the City Council.
Then a motion was made by Councilmember Melnick, seconded by Mayor Pro Tem Segovia to approve staff’s recommendation and adopt the following resolutions:
RESOLUTION NO. 2026-41
RESOLUTION APPROVING THE MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF BIG BEAR LAKE
AND THE TEAMSTERS LOCAL 1932, GENERAL EMPLOYEE UNIT
FROM JULY 1, 2026 – JUNE 30, 2029
AND
RESOLUTION NO. 2026-42
RESOLUTION ADOPTING A PUBLICLY AVAILABLE PAY SCHEDULE
EFFECTIVE JULY 1, 2026 PURSUANT TO CALIFORNIA
GOVERNMENT CODE SECTION 7522.34
Said motion was approved by the following vote:
AYES: Hicks, Segovia, Melnick Putz
NOES: None
ABSTAIN: None
ABSENT: Herrick
4. COMMENTS, ANNOUNCEMENTS & ADDITIONAL CITY BUSINESS
• CITY CLERK, CITY ATTORNEY, CITY MANAGER COMMENTS
Assistant City Manager/City Clerk Stephenson gave a brief overview of tentative items that will be presented at upcoming public meetings. She also provided a reminder to the community of the City Council Candidate Filing Period for anyone interested in running in Districts 2, 3, & 4, which starts on July 13 and closes Friday, August 7. She encouraged the community to call the City Clerk’s office if they have any election related questions.
Meeting Minutes
July 8, 2026
City Manager Sund gave an update on the upcoming Prayer Breakfast that will occur on September 15, 2026. He announced that all Big Bear Lake property owners have been sent a Fire Protection District mailer communicating that the FPD has chosen contract Option C with the San Bernardino County Fire Protection District. He also shared that there is more information posted online on the Fire Protection District’s webpage and encouraged the public to review that information. • COUNCILMEMBER BOARD/COMMITTEE REPORTS & COMMENTS
Councilmember Melnick congratulated City Staff for the July 4th event and specifically thanked Sean Sullivan for coming up with the idea of providing the Mountain Transit shuttle service to help ease event traffic.
Councilmember Hicks asked the City Attorney to provide further information regarding the City’s legal requirements related to public comments on items pulled from the City’s Consent Calendar. Also, he requested that the Planning Commission work with staff to determine if there are more ways to streamline the City’s permitting process.
Mayor Pro Tem Segovia shared that she attended a recent Mountain Transit meeting, Cal Cities meeting in Barstow, GPAC meeting, and the Mayor/Mayor Pro Tem meeting that was hosted by the City of Big Bear Lake. She also stated that she attended a SBCTA meeting, and the Leisure Bear Subcommittee meeting which was very well attended by the residents.
Mayor Putz thanked everyone for joining tonight’s meeting.
ADJOURNMENT
There being no further business to come before the City Council, Fire Protection District Board and Successor Agency Board at this Regular Meeting, Mayor Putz adjourned the meeting at 7:09 p.m. ____________________________
Erica Stephenson, City Clerk
Regular Meeting Minutes – August 12, 2026
-
A Regular Meeting of the City Council, Fire Protection District, and Successor Agency of the City of Big Bear Lake was called to order by Mayor Pro Tem Segovia at 4:30 p.m., Wednesday, August 12, 2026, at the Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, California.
OPEN SESSION
Flag Salute: Flag Salute led by Councilmember Hicks
Invocation: Invocation was led by Pastor Mike, Community Church Big Bear
Councilmembers Present: Mayor Pro Tem Kendi Segovia
Councilmember Rick Herrick
Councilmember Charles Hicks, Jr.
Councilmember Perri Melnick
Councilmember Participating Remotely: Mayor Randall Putz (SB 707 “Just Cause” provision, due to public agency travel)
Others Present: City Manager Erik Sund
City Attorney HongDao Nguyen
Assistant City Manager/City Clerk Erica Stephenson
Deputy City Clerk Jennifer Lindquist
CLOSED SESSION PUBLIC COMMUNICATIONS
None
At the hour of 4:34 p.m., Mayor Pro Tem Segovia called for a recess to Closed Session.
At the hour of 5:13 p.m., Mayor Pro Tem Segovia resumed Open Session.
RESULTS OF CLOSED SESSION
City Attorney Nguyen announced that the City Council discussed the following item in Closed Session, and that no reportable action was taken by the City Council.
1. (CC) CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property: 630 Bartlett Road, APN: 0308-166-57
Link to Google Map: https://maps.app.goo.gl/sHg2iUXEvxycTkJU7 Name of Negotiator: City Manager Erik Sund
Negotiating Party: Gustavo Gonzalez and Rick Rey
Under Negotiation: Price & Terms of Payment
Item 1.3
Meeting Minutes
August 12, 2026
City Attorney Nguyen provided an update on a Closed Session matter related to the following item that was discussed by the City Council at a Special Meeting held on July 27, 2026. (CC) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to Govt.
Code Section (Paragraph (1) of subdivision (d) of Section 54956.9) Name of case: Granite Construction Company
She reported that the City Council rejected Granite’s application to present a late claim to the City, and that following that meeting the City mailed a letter to Granite formally rejecting its application on June 29, 2026. She further stated that the original claim, application to present a late claim, and the City’s response are all on file with the City Clerk’s Office.
PRESENTATIONS
• Presentation to Inland Empire Team Rubicon representatives Kevin Kothlow and Bob Yturralde recognizing their organization’s Operation Shadow Sentinel project to clear the Radford Fire and Line Fire forest roads closure areas.
• Presentation from Big Bear Alpine Zoo Curator Jessica Whiton, providing an overview the zoo’s operations and animals.
CITY MANAGER AND/OR CITY ATTORNEY ANNOUNCEMENTS IN RESPONSE TO PUBLIC COMMENTS MADE AT THE 7/8/26 REGULAR CITY COUNCIL MEETING City Attorney Nguyen provided a response to a recent question about whether the City must allow public commentors to speak more than once on an agenda item; she stated it is the City Attorney Office’s opinion that the City is not required to do so per provisions in the Brown Act, constitutional principles, and related case law.
OPEN SESSION PUBLIC COMMUNICATIONS
Prior to the start of Public Communications, Mayor Pro Tem Segovia asked the City Council to provide their consensus to allow for a one hour public comment period, due to the large number of public comment cards that had been submitted. The City Council provided their consensus.
Brittania Huether, Big Bear Valley resident, expressed her concerns regarding the fire department’s recent interactions with the Segovia family.
Daniel Gulbranson, Big Bear Lake resident, shared his opinions and dissatisfaction related to the BBFA dissolution.
Bill Schlosser, Big Bear Valley resident, shared a recent personal story regarding BBFA emergency services, and stated his beliefs that the situation occurred due to BBFA staffing shortages.
Miguel Gonzalez, Big Bear Valley resident, expressed frustration regarding BBFA dissolution matters, and requested the results of the City Gate study.
Patrice Duncan, Big Bear Valley resident, provided her opinions and frustration related to recent BBFA, FPD and CSD budget matters; and provided her concerns regarding recent BBFA emergency response issues.
Martin Gill, Big Bear Valley resident, spoke about various BBFA related issues, and shared his beliefs that recent Board decisions could have a negative impact to fire insurance rates and local tourism.
Meeting Minutes
August 12, 2026
Mitch Hollenbaugh, Big Bear Valley resident, urged the Board to follow the JPA agreement throughout the BBFA dissolution process, and requested no staffing reductions.
Jim Eakin, Big Bear Lake resident, spoke about the success of the recent Fun Run Car Show and thanked the City for their support of this event.
Theodore Trentman, Big Bear Valley resident, thinks the entire Big Bear Valley should work together to ensure essential services are provided to the entire community.
Dakota Cotton, Big Bear Lake resident, requested more publicly available information related to the San Bernardino County Fire contract and related fire services.
Diane Bakken, Big Bear Valley resident, asked questions related to the FPD, and expressed her concerns about staffing reductions.
Wilma Hayes, Big Bear Valley resident, expressed concerns about the upcoming fire season; and asked questions about FPD funds.
Pat Enyart, Big Bear Valley resident, addressed Big Bear Valley being united, and believes every valley resident should have equal representation.
Debbi Armenta, Big Bear Valley resident, questioned the reasoning behind the JPA dissolution, and asked what will happen to the existing JPA assets.
Brian Parham, Big Bear Lake resident, stated he hopes that the upcoming new Board Members will be able to work together with existing Board Members, to come up with a plan to keep fire services under local control.
Chris Segovia, Big Bear Lake resident, reminded the City Council that their responsibilities are for matters within Big Bear Lake’s jurisdiction; and refuted information recently conveyed about his family.
Dave Delay, Big Bear Valley resident, questioned FPD revenues and budgeting; and urged the local governing bodies to act maturely and responsibly as they work together to make valley wide fire service decisions.
Vikki Salmela, Big Bear Valley resident (via Zoom), expressed her support for local firefighters; and shared a personal story of utilizing their services during a medical emergency.
Joyce Keeler, Big Bear Valley resident (via Zoom), stated she doesn’t want the Sugarloaf fire station to close.
1. CONSENT CALENDAR
A motion was made by Councilmember Melnick, seconded by Councilmember Herrick, to approve the Consent Calendar as follows:
1.1 ACCEPT THE CITY OF BIG BEAR LAKE’S PRELIMINARY JUNE 2026 TREASURER’S
REPORT (CC)
Approved
1.2 DESIGNATE VOTING DELEGATES FOR THE 2026 LEAGUE OF CALIFORNIA CITIES
ANNUAL CONFERENCE (CC)
Meeting Minutes
August 12, 2026
Approved and adopted the following resolution entitled:
RESOLUTION NO. 2026-43
RESOLUTION DESIGNATING MAYOR RANDALL PUTZ AS THE
VOTING DELEGATE AND MAYOR PRO TEM KENDI SEGOVIA
AS THE VOTING ALTERNATE FOR THE 2026 LEAGUE OF
CALIFORNIA CITIES ANNUAL CONFERENCE
1.3 AUTHORIZE NOTICES OF COMPLETION FOR RECENT CAPITAL PROJECTS AND
SERVICES (CC)
Approved
1.4 AWARD A MAINTENANCE AGREEMENT FOR THE 2026 VILLAGE HOLIDAY
DECORATION, INSTALLATION, AND REMOVAL PROJECT (CC)
Approved
1.5 ADOPT THE UPDATED FUND BALANCE AND RESERVE POLICY (CC) Approved and adopted the following resolution entitled:
RESOLUTION NO. 2026-46
RESOLUTION ADOPTING THE UPDATED FUND BALANCE
AND RESERVE POLICY
1.6 ADOPT THE 2026 LOCAL GUIDELINES FOR IMPLEMENTING THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA) (CC)
Approved and adopted the following resolution entitled:
RESOLUTION NO. 2026-44
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BIG BEAR
LAKE AMENDING AND ADOPTING LOCAL GUIDELINES FOR
IMPLEMENTING THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
(PUBLIC RESOURCES CODE §§ 21000 ET SEQ.)
1.7 ACCEPT THE 2025 COMPLIANCE REPORT FOR THE MOUNTAIN MEADOWS SENIOR
HOUSING COMPLEX (SA)
Approved
1.8 APPROVE MEETING MINUTES FROM THE NOVEMBER 12, 2025 REGULAR MEETING
OF CITY COUNCIL (CC)
Approved
Meeting Minutes
August 12, 2026
1.9 APPROVE MEETING MINUTES FROM THE JULY 27, 2026 SPECIAL MEETING OF THE
CITY COUNCIL AND FIRE PROTECTION DISTRICT (CC, FPD)
Approved
The Consent Calendar was approved by the following vote:
AYES: Herrick, Melnick, Segovia, Hicks, Putz
NOES: None
ABSTAIN: None
ABSENT: None
At the hour of 6:28 p.m., Mayor Pro Tem Segovia called for a brief recess.
At the hour of 6:34 p.m., Mayor Pro Tem Segovia reconvened the meeting.
2. DISCUSSION/ACTION ITEMS
2.1 PRESENTATION PROVIDING AN UPDATE ON THE BIG BEAR AREA REGIONAL WASTEWATER AGENCY’S REPLENISH BIG BEAR PROGRAM AND RESOLUTION
OF SUPPORT (CC)
Assistant City Manager/Director of Public Works Sean Sullivan made the presentation for this item.
After the presentation, Mayor Pro Tem Segovia invited up speakers who wanted to comment on this item. The following individuals addressed the City Council:
Daniel Gulbranson, Big Bear Lake resident, expressed his opposition to the Replenish Big Bear project.
Kara Flietstra, Big Bear Lake resident, stated that younger residents also care about this community and think it is important to preserve vital local resources.
Following public comment and further City Council discussion, a motion was made by Councilmember Herrick, seconded by Councilmember Melnick, to approve staff’s recommendation and adopt the following resolution:
RESOLUTION NO. 2026-45
RESOLUTION OF THE CITY OF BIG BEAR LAKE EXPRESSING
SUPPORT FOR THE BIG BEAR AREA REGIONAL WASTEWATER
AGENCY’S REPLENISH BIG BEAR PROGRAM
Said motion was approved by the following vote:
AYES: Segovia, Melnick, Herrick, Putz
NOES: Hicks
ABSTAIN: None
ABSENT: None
Meeting Minutes
August 12, 2026
3. COMMENTS, ANNOUNCEMENTS & ADDITIONAL CITY BUSINESS
• CITY CLERK, CITY ATTORNEY, CITY MANAGER COMMENTS
Assistant Manager/City Clerk Stephenson announced that as of 5pm today the City Council candidate filing period officially closed for the upcoming November 3, 2026, election. As of closing, there are two qualified City Council candidates running in each of Districts 2, 3 & 4. All the election information is current on the City’s website, and the community is encouraged to contact the City Clerk’s office if they have any questions related to the upcoming City Council election. She also announced a few items that would be included on upcoming public meetings.
• COUNCILMEMBER BOARD/COMMITTEE REPORTS & COMMENTS
Councilmember Hicks made a motion (seconded by Councilmember Melnick) to include a staff presentation on the next City Council Agenda; providing information regarding the process required to modify the City’s Charter, so that the DWP Board is dissolved and the responsibilities of the Board transfer to the City Council.
Councilmember Melnick spoke on how great the car show and the concert went this past weekend, and commented that it is nice to see the community come together for these events.
Councilmember Herrick shared that he highly objects to the suggestion that the City Council take over the DWP Board functions.
Mayor Putz stated that he appreciates people showing up and providing their thoughts and concerns related to BBFA and FPD matters. He announced that he attended National Night Out in Hesperia last week. He ended his comments by thanking Mayor Pro Tem Segovia for presiding over tonight’s meeting.
Mayor Pro Tem Segovia announced that she recently attended the California Joint Powers Insurance Authority Board meeting in La Palma. She further shared that she attended the car show and thoroughly enjoyed this event.
ADJOURNMENT
There being no further business to come before the City Council at this Regular Meeting, Mayor Pro Tem Segovia adjourned the meeting at 7:32 p.m., in memory of Jackie the Bald Eagle. ____________________________
Erica Stephenson, City Clerk
MEETING
DATE: September 9, 2026
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Erica Stephenson, Assistant City Manager/City Clerk Jennifer Lindquist, Deputy City Clerk
SUBJECT: Approve the 2027 City Council, Fire Protection District, and Successor Agency Meeting Calendar and Upcoming Holiday Closures
BACKGROUND & DISCUSSION
The City of Big Bear Lake’s Municipal Code Chapter 2.08.010 establishes the days and timeframes of the City Council’s regular meetings. Currently, the Municipal Code indicates that all regular meetings of the City Council shall be held on the second Wednesday of each month.
Staff have prepared the proposed 2027 regular meeting calendar in accordance with the City’s Municipal Code. The attached 2027 meeting calendar indicates the proposed dates for all regular City Council, Fire Protection District and Successor Agency meetings in addition to pre-scheduled special City Council, Fire Protection District and Successor Agency meetings. Historically, special meetings have been scheduled as needed after the calendar has been adopted by City Council; however, staff recommends including the adoption of pre-scheduled special meetings along with the adoption of regular City Council, Fire Protection District and Successor Agency meetings to ensure that important community matters can be discussed in a more focused and timely manner during workshop style meetings. This special meeting scheduling practice also helps to support the full City Council’s attendance and participation. As a reminder, if City Council, Fire Protection District and Successor Agency and/or staff conclude that a special meeting is not warranted, then staff will not proceed with noticing said meeting.
Please note that once adopted, the 2027 meeting calendar can be modified at any time to cancel/adjourn a regularly scheduled meeting and/or to schedule additional special public meetings as desired. For example, the attached calendar already includes two proposed modifications, which are staff’s suggestions to cancel the January 13, 2027 and November 10, 2027, regular City Council, Fire Protection District and Successor Agency meetings. The City Council has a past practice of canceling the January and November meetings due to the timing of City Hall office closures, resulting from the Christmas, New Year’s and Veterans Day holidays. These closures significantly limit the staff time required to prepare and post a regular meeting agenda packet, in compliance with the Ralph M. Brown Act public noticing requirements, and/or the timely completion of the tasks required immediately following a regular meeting.
As mentioned above, the City Hall offices will be closed for the holidays. However, all essential City services will continue during this closure. Such as, but not limited to, all public services, Item 1.4
coverage of the City’s main phone line, code enforcement and neighborhood preservation services, snow operations if needed, and the City’s online permitting program. These closures create a period of three (3) days between the holidays that non-critical service needs are historically low.
For this reason, staff would like to limit City operations to only essential operations starting on Thursday, December 23 through Friday, December 31, with regular in-person City Hall operations resuming on Monday, January 3, 2028. Residents may continue to reach a live City representative by calling City Hall at 909-866-5831, general inquiry emails will be monitored and responded to as needed, and online portals for payments and permits will remain accessible 24 hours a day. All operations information will be provided to the public via the City’s various media platforms.
FISCAL IMPACT
Any financial impacts that may result from this action are included in the City’s adopted FY 2026- 27 Operating Budget.
ENVIRONMENTAL CONSIDERATIONS
None requiring review under the California Environmental Quality Act (CEQA).
CONSIDERATION OF STRATEGIC PRIORITIES
This aligns with Strategic Priority No. 3, “invest in attracting, retaining, and developing staff, strive to deliver the best customer service” and Strategic Priority No. 4, “enhance community engagement and local advocacy strategies, while bolstering partnerships with residents, businesses and regional partners.”
RECOMMENDED ACTION
It is recommended that the City Council approve the 2027 City Council, Fire Protection District, and Successor Agency Meeting Calendar and upcoming holiday closures.
ATTACHMENTS
1. Proposed 2027 City Council, Fire Protection District, and Successor Agency Meeting Calendar
2. Notice of Online Resources & Department Contact Information
S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3
3 4 5 6 7 8 9 7 8 9 10 11 12 13 7 8 9 10 11 12 13 4 5 6 7 8 9 10 10 11 12 13 14 15 16 14 15 16 17 18 19 20 14 15 16 17 18 19 20 11 12 13 14 15 16 17 17 18 19 20 21 22 23 21 22 23 24 25 26 27 21 22 23 24 25 26 27 18 19 20 21 22 23 24 24 25 26 27 28 29 30 28 28 29 30 31 25 26 27 28 29 30
31 S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 1 2 3 4 5 1 2 3 1 2 3 4 5 6 7
2 3 4 5 6 7 8 6 7 8 9 10 11 12 4 5 6 7 8 9 10 8 9 10 11 12 13 14 9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21 16 17 18 19 20 21 22 20 21 22 23 24 25 26 18 19 20 21 22 23 24 22 23 24 25 26 27 28 23 24 25 26 27 28 29 27 28 29 30 25 26 27 28 29 30 31 29 30 31 30 31
S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 1 2 1 2 3 4 5 6 1 2 3 4
5 6 7 8 9 10 11 3 4 5 6 7 8 9 7 8 9 10 11 12 13 5 6 7 8 9 10 11 12 13 14 15 16 17 18 10 11 12 13 14 15 16 14 15 16 17 18 19 20 12 13 14 15 16 17 18 19 20 21 22 23 24 25 17 18 19 20 21 22 23 21 22 23 24 25 26 27 19 20 21 22 23 24 25 26 27 28 29 30 24 25 26 27 28 29 30 28 29 30 26 27 28 29 30 31 31 January February March April
September October November December
May June July August
2027 City Council, Fire Protection District,
and Successor Agency Meeting Calendar
9 11
8 8
13 10 10
12 Regular Meetings Special Meetings (if needed) City Observed Holidays 14 14
10 Item 1.4
Attachment 1
Please visit the City’s website at www.bigbearlake.gov for more information and resources.
Department/Service Contact Information & Online Service Link Department Directory https://www.bigbearlake.gov/index.php/en/departments/department-directory (909) 866-5831
Building & Safety Permits
Roofing, Plumbing, Electrical,
Demolition, Additions & New
Construction
https://www.bigbearlake.gov/index.php/en/?Itemid=1885
Email: [email protected]
Business Licenses
Renewals & New Licenses
https://www.bigbearlake.gov/index.php/en/services-main/business-licenses Email: [email protected]
City Clerk
Public Records Requests
https://bigbearlakeca.justfoia.com/publicportal/home/newrequest Email: [email protected]
City Manager’s Office Email: [email protected]
Code Compliance
Report a Code Violation
https://www.bigbearlake.gov/index.php/en/services-main/report-a-concern Hotline: (909)-866-2633
Engineering Permits
Encroachments, Utility Permits,
Sewer Connections, Street Work, and
Land Mapping
https://www.bigbearlake.gov/index.php/en/?Itemid=1885
Email: [email protected]
Finance
Online Payment Portal, Accounts
Payable
https://payments.municipay.com/0535ed167f4211ea97d439bea7533686/search/00f9459f858813 278dfbd5e4393ce1bc1780f793
Email: [email protected]
Film Permits http://iefilmpermits.com/
Email: [email protected]
Performing Arts Center
Calendar and Ticket Purchase
https://www.citybigbearlake.gov/index.php/en/community-main/performing-arts-center Email: [email protected]
Planning Permits
Development Review, Use Permits,
Special Events
https://www.bigbearlake.gov/index.php/en/?Itemid=1885
Email: [email protected]
Public Works/Sanitation
Report A Concern for Pothole Repair,
Graffiti, Restroom Maintenance
https://www.bigbearlake.gov/index.php/en/services-main/report-a-concern Hotline: (909) 866-CODE
Risk Management
File a Notice of Claim
https://www.citybigbearlake.gov/index.php/en/departments/administrative-services-2/riskmanagement Email: [email protected]
Snow Removal, Berm Reduction &
Winter Operations
https://www.bigbearlake.gov/index.php/en/services-main/berm-reduction-program Hotline: (909) 866-7521
TOT/TBID Collection
Report & Remit TOT/TBID
https://www.citybigbearlake.gov/index.php/en/departments/administrative-services-2/transientoccupancy-tax-tot-tbid Email: [email protected]
Vacation Rental Program
Renewal & New Vacation Rental
Permits
https://www.citybigbearlake.gov/index.php/en/departments/administrative-services-2/transientprivate-home-rental-tphr-program Email: [email protected]
Notice of Online Resources & Department Contact Information Item 1.4
Attachment 2
MEETING DATE: September 9, 2026
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Erica Stephenson, Assistant City Manager /City Clerk Jennifer Lindquist, Deputy City Clerk
SUBJECT: Adopt Amendments to the City’s Conflict of Interest Code
BACKGROUND & DISCUSSION
The Political Reform Act of 1974, Government Code Section 81000 et seq. (the “Act”), requires all public agencies to adopt and maintain a Conflict of Interest Code. The Act further requires that agencies regularly review and update their Codes as necessary when directed by the code-reviewing body or when change is necessitated by changed circumstances (Sections 87306 and 87306.5). As the City’s code-reviewing body, on June 10, 2026, the City Council directed that the Code be reviewed as required under the Act. Such amendments are required to be approved by the City Council as the City’s codereviewing body.
Pursuant to the Act, the City Council directed staff to: (1) conduct a review of the City’s Conflict of Interest Code (“Code”) to determine if a change in the Code was necessary; (2) file a biennial notice regarding the results of the review no later than the required deadline, and (3) amend the City’s Code pursuant to the Act, if necessary.
During the review process, staff found that updates and amendments to the City’s Conflict of Interest Code are necessary to include new positions that must be designated, revise disclosure categories and revise the title of existing positions. A legislative (redline) version of the amended Conflict of Interest Code showing all proposed changes is attached hereto as Attachment 1. Such amendments are now required to be approved by the City Council.
FISCAL IMPACT
There is no fiscal impact associated with adopting this proposed resolution.
ENVIRONMENTAL CONSIDERATIONS
No environmental impact is anticipated from amending the Conflict of Interest Code. The City of Big Bear Lake’s adoption of the attached Resolution is not a project under State CEQA Guidelines section 15378(b)(5) because it involves an administrative activity and would not result in any environmental impacts.
Item 1.5
CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priorities as it “ensures fiscal responsibility”.
RECOMMENDED ACTION
It is recommended the City Council adopt a Resolution Approving and Adopting Amendments to the City’s Conflict of Interest Code Pursuant to the Political Reform Act of 1974.
ATTACHMENTS:
1. Legislative Version of the Amended Code
2. Resolution 2026-XX (including Exhibit A)
19361.00010\45244890.2
BBK – September 20242026
CONFLICT OF INTEREST CODE
OF THE
CITY OF BIG BEAR LAKE
Item 1.5
Attachment 1
19361.00010\45244890.2
1 BBK – September 2024 2026
CONFLICT OF INTEREST CODE
OF THE
CITY OF BIG BEAR LAKE
(Amended October 9, 2024 September 9, 2026)
The Political Reform Act (Government. Code § Section 81000, et seq.) requires state and local government agencies to adopt and promulgate conflict of interest codes. The Fair Political Practices Commission has adopted 2 California. Code of Regulations.
Section 18730 which contains the terms of a standard conflict of interest code which can be incorporated by reference in an agency’s code. After public notice and hearing Section 18730 may be amended by the Fair Political Practices Commission to conform to amendments in the Political Reform Act. Therefore, the terms of 2 California Code of Regulations Section 18730 and any amendments to it duly adopted by the Fair Political Practices Commission are hereby incorporated by reference. This incorporation page, Regulation 18730 and the attached Appendix designating positions and establishing disclosure categories, shall constitute the conflict of interest code of the City of Big Bear Lake (the “City”).
The Mayor, Members of the City Council and Planning Commission, the City Manager, the City Attorney and the City Treasurer, may electronically file their annual statements of economic interests directly with the Fair Political Practices Commission. All other officials and designated positions required to submit a statement of economic interests shall file their statements with the City Clerk as the City’s Filing Officer. The City Clerk shall retain the original statements filed by all other officials and designated positions and make all retained statements available for public inspection and reproduction during regular business hours. (Gov. Code § 81008.)
All officials and designated positions required to submit a statement of economic interests shall receive ethics training as required pursuant to Government Code section 53235 (AB 1234). The City’s Filing Officer shall annually provide all filers with information on training available to meet the requirements of Section 53235, and maintain required records indicating the dates that filers satisfied the training requirements and the entity that provided the training. These records shall be retained for five years after the date of training and are public records subject to disclosure under the California Public Records Act. (Gov. Code § 53235.2.) 19361.00010\45244890.2
App. A-1 BBK – September 20242026
APPENDIX
CONFLICT OF INTEREST CODE
OF THE
CITY OF BIG BEAR LAKE
(Amended October 9, 2024 September 9, 2026)
PART “A”
The Mayor, Members of the City Council and Planning Commission, the City Manager, the City Attorney, the Chief Operations Officer, and all Other City Officials who manage public investments as defined by 2 Cal. Code of Regs. § 18700.3(b), are NOT subject to the City’s Code but must file disclosure statements under Government Code Section 87200 et seq. [Regs. § 18730(b)(3)]
OFFICIALS WHO MANAGE PUBLIC INVESTMENTS
It has been determined that the positions listed below are Other City Officials who manage public investments.1 These positions are listed here for informational purposes only.
Deputy City Manager/Chief Financial Officer [Title replaced by Director of Finance/Treasurer] Director of Finance/City Treasurer
Financial Consultants
1 Individuals holding one of the above-listed positions may contact the Fair Political Practices Commission for assistance or written advice regarding their filing obligations if they believe that their position has been categorized incorrectly. The Fair Political Practices Commission makes the final determination whether a position is covered by § 87200. 19361.00010\45244890.2
App. A-2 BBK – September 20242026
DESIGNATED POSITIONS
GOVERNED BY THE CONFLICT OF INTEREST CODE
DESIGNATED POSITIONS’
TITLE OR FUNCTION
DISCLOSURE CATEGORIES
ASSIGNED
Administrative Analyst 4
Administrative Services Manager 4, 7
Assistant Building Official 2, 3, 5, 6
Assistant City Manager 1, 2
Assistant City Manager/Director of Public Works 1, 2
Assistant Engineer 2, 3, 5, 6
Assistant Planner 2, 3, 5, 6
Associate Engineer 2, 3, 5, 6
Associate Planner 2, 3, 5, 6
Building Inspector (ALL) 3, 5, 6
Chief Building Official 2, 3, 5
Chief Operations Officer 1, 2
City Attorney (not filing under Gov. Code Section 87200) 1, 2 City Clerk 5
City Engineer 1, 2
City Planner 2, 3, 5, 6
Code Compliance Manager 6
Code Compliance Officer (ALL) 6
19361.00010\45244890.2
DESIGNATED POSITIONS’
TITLE OR FUNCTION
DISCLOSURE CATEGORIES
ASSIGNED
App. A- 3 - BBK – September 2024 2026
Code Compliance Supervisor 6
Community Development Manager 2, 3, 5, 6
Deputy City Clerk 5, 7
Deputy Public Works Director 1, 2
Director of Administrative Services 4
Director of Community Development 1, 2
Director of Community Services 1, 2
Director of Planning & Inspections 1, 2
Director of Public Services 1, 2
Director of Tourism Management 2, 5
Economic Development Analyst 5
Economic Development Manager 5
Engineering Manager 1, 2
Financial Analyst 4
Finance Manager 4
Human Resources & Risk Management Analyst 5
Information Technology Manager 5
Management Analyst 5
Mechanic 5
Neighborhood Preservation Officer II 6
Principal Planner 2, 3, 5, 6
19361.00010\45244890.2
DESIGNATED POSITIONS’
TITLE OR FUNCTION
DISCLOSURE CATEGORIES
ASSIGNED
App. A- 4 - BBK – September 2024 2026
Project Manager 2, 3, 5, 6
Public Information Officer 4
Public Works Crew Leader (ALL) 5
Public Works Operations Manager/Superintendent 2, 3, 5
Public Works Supervisor 2, 5
Senior Administrative Analyst 5
Senior Planner 2, 3, 5, 6
Senior Plans Examiner 3, 6
Senior Principal Planner 2, 3, 5, 6
Theater Supervisor 5
Theater Technician 5
MEMBERS OF BOARDS,
COMMITTEES & COMMISSIONS:
Oversight Board to Successor Agency 1, 2
Successor Agency 1, 2
Consultants and New Positions 2
2 Individuals serving as a consultant as defined in FPPC Reg 18700.3(a) or in a new position created since this Code was last approved that makes or participates in making decisions must file under the broadest disclosure category set forth in this Code subject to the following limitation:
The City Manager may determine that, due to the range of duties or contractual obligations, it is more appropriate to assign a limited disclosure requirement. A clear explanation of the duties and a statement of the extent of the disclosure requirements must be in a written document. (Gov. Code Sec. 82019; FPPC Regulations 18219 and 18734.). The City Manager’s determination is a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code. (Gov. Code Sec. 81008.) 19361.00010\45244890.2
App. B-1 BBK – September 2024 2026
PART “B”
DISCLOSURE CATEGORIES
The disclosure categories listed below identify the types of economic interests that the designated position must disclose for each disclosure category to which the Designated is assigned.3“Investment” means financial interest in any business entity (including a consulting business or other independent contracting business) and Such economic interests are reportable if they are either located in or doing business in the jurisdiction, are planning to do business in the jurisdiction, or have done business during the previous two years in the jurisdiction of the City.
Category 1: All investments and business positions in business entities, and sources of income, (including receipt of gifts, loans and travel payments), that are located in, do business in, or own real property within the jurisdiction of the City.
Category 2: All interests in real property which is located in whole or in part within, or not more than two (2) miles outside, the jurisdiction of the City, including any leasehold, beneficial or ownership interest or option to acquire property.
Category 3: All investments, and business positions in business entities, and sources of income, (including receipt of gifts, loans and travel payments), that are engaged in land development, construction or the acquisition or sale of real property within the jurisdiction of the City.
Category 4: All investments, and business positions in business entities, and sources of income, (including receipt of gifts, loans and travel payments), that provide services (including training or consulting services), products, materials, machinery, vehicles or equipment of a the type purchased or leased by the City.
Category 5: All investments, and business positions in business entities, and sources of income, (including receipt of gifts, loans and travel payments), that provide services (including training or consulting services), products, materials, machinery, vehicles or equipment of a the type purchased or leased by the designated position’s department, unit or division.
Category 6: All investments, and business positions in business entities, and sources of income, (including receipt of gifts, loans and travel payments), subject to the regulatory, permit, or licensing authority of the designated position’s department, unit or division.
Category 7: All investments, and business positions in business entities, and sources of income, (including receipt of gifts, loans and travel payments), or income from a nonprofit organization, if the source is of the type to receive grants or other monies from or through the City or its subdivisions.
3 This Conflict of Interest Code does not require the reporting of gifts from outside this agency’s jurisdiction if the source does not have some connection with or bearing upon the functions or duties of the position. (Reg. 18730.1) RESOLUTION NO. 2026-XX
RESOLUTION APPROVING AND ADOPTING AMENDMENTS TO THE
CITY’S CONFLICT OF INTEREST CODE PURSUANT TO THE
POLITICAL REFORM ACT OF 1974
WHEREAS, the State of California enacted the Political Reform Act of 1974, Government Code Section 81000, et seq. (the "Act"), which contains provisions relating to conflicts of interest which potentially affect all officers, employees and consultants of the City of Big Bear Lake (the “City”), and which requires all public agencies to adopt and promulgate a conflict of interest code; and WHEREAS, the City Council adopted a Conflict of Interest Code (the "Code") which was amended on October 9, 2024, in compliance with the Act; and
WHEREAS, subsequent changed circumstances within the City have made it advisable and necessary pursuant to Sections 87306 and 87307 of the Act to amend and update the City’s Code; and
WHEREAS, the potential penalties for violation of the provisions of the Act are significant and may include criminal and civil liability, as well as equitable relief which could result in the City being restrained or prevented from acting in cases where the provisions of the Act may have been violated; and
WHEREAS, notice of the time and place of a public meeting on, and of consideration by the City Council of, the proposed amended Code was provided to each affected designated position and publicly posted for review; and
WHEREAS, a public meeting was held upon the proposed amended Code at a regular meeting of the City Council on September 9, 2026, at which all present were given an opportunity to be heard on the proposed amended Code.
NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Big Bear Lake that:
1. The City Council does hereby approve and adopt the proposed amended Conflict of Interest Code, a copy of which is attached hereto (Exhibit A) and shall be on file with the City Clerk and available to the public for inspection and copying during regular business hours.
2. The amended Conflict of Interest Code shall become effective immediately upon the date of its adoption and approval.
Item 1.5
Attachment 2
PASSED, APPROVED and ADOPTED this 9th day of September, 2026. ___________________________________
Randall Putz, Mayor
ATTEST:
__________________________________
Erica Stephenson, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss
CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of said City is five; that the foregoing resolution, being Resolution No. 2026-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 9th day of September, 2026, and that the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________________
Erica Stephenson, City Clerk
19361.00010\45244890.3
BBK – September 2026
CONFLICT OF INTEREST CODE
OF THE
CITY OF BIG BEAR LAKE
Item 1.5
Exhibit A
19361.00010\45244890.3
1 BBK – September 2026
CONFLICT OF INTEREST CODE
OF THE
CITY OF BIG BEAR LAKE
(Amended September 9, 2026)
The Political Reform Act (Government Code Section 81000, et seq.) requires state and local government agencies to adopt and promulgate conflict of interest codes. The Fair Political Practices Commission has adopted 2 California Code of Regulations Section 18730 which contains the terms of a standard conflict of interest code which can be incorporated by reference in an agency’s code. After public notice and hearing Section 18730 may be amended by the Fair Political Practices Commission to conform to amendments in the Political Reform Act. Therefore, the terms of 2 California Code of Regulations Section 18730 and any amendments to it duly adopted by the Fair Political Practices Commission are hereby incorporated by reference. This incorporation page, Regulation 18730 and the attached Appendix designating positions and establishing disclosure categories, shall constitute the conflict of interest code of the City of Big Bear Lake (the “City”).
The Mayor, Members of the City Council and Planning Commission, the City Manager, the City Attorney and the City Treasurer, may electronically file their annual statements of economic interests directly with the Fair Political Practices Commission. All other officials and designated positions required to submit a statement of economic interests shall file their statements with the City Clerk as the City’s Filing Officer. The City Clerk shall retain the original statements filed by all other officials and designated positions and make all retained statements available for public inspection and reproduction during regular business hours. (Gov. Code § 81008.)
All officials and designated positions required to submit a statement of economic interests shall receive ethics training as required pursuant to Government Code section 53235 (AB 1234). The City’s Filing Officer shall annually provide all filers with information on training available to meet the requirements of Section 53235, and maintain required records indicating the dates that filers satisfied the training requirements and the entity that provided the training. These records shall be retained for five years after the date of training and are public records subject to disclosure under the California Public Records Act. (Gov. Code § 53235.2.) 19361.00010\45244890.3
App. A-1 BBK – September 2026
APPENDIX
CONFLICT OF INTEREST CODE
OF THE
CITY OF BIG BEAR LAKE
(Amended September 9, 2026)
PART “A”
The Mayor, Members of the City Council and Planning Commission, the City Manager, the City Attorney, and all Other City Officials who manage public investments as defined by 2 Cal. Code of Regs. § 18700.3(b), are NOT subject to the City’s Code but must file disclosure statements under Government Code Section 87200 et seq. [Regs. § 18730(b)(3)]
OFFICIALS WHO MANAGE PUBLIC INVESTMENTS
It has been determined that the positions listed below are Other City Officials who manage public investments.
1 These positions are listed here for informational purposes only.
Director of Finance/City Treasurer
Financial Consultants
1 Individuals holding one of the above-listed positions may contact the Fair Political Practices Commission for assistance or written advice regarding their filing obligations if they believe that their position has been categorized incorrectly. The Fair Political Practices Commission makes the final determination whether a position is covered by § 87200. 19361.00010\45244890.3
App. A-2 BBK – September 2026
DESIGNATED POSITIONS
GOVERNED BY THE CONFLICT OF INTEREST CODE
DESIGNATED POSITIONS’
TITLE OR FUNCTION
DISCLOSURE CATEGORIES
ASSIGNED
Administrative Analyst 4
Administrative Services Manager 4, 7
Assistant Building Official 2, 3, 5, 6
Assistant City Manager 1, 2
Assistant City Manager/Director of Public Works 1, 2
Assistant Engineer 2, 3, 5, 6
Assistant Planner 2, 3, 5, 6
Associate Engineer 2, 3, 5, 6
Associate Planner 2, 3, 5, 6
Building Inspector (ALL) 3, 5, 6
Chief Building Official 2, 3, 5
Chief Operations Officer 1, 2
City Attorney (not filing under Gov. Code Section 87200) 1, 2 City Clerk 5
City Engineer 1, 2
City Planner 2, 3, 5, 6
Code Compliance Manager 6
Code Compliance Officer (ALL) 6
19361.00010\45244890.3
DESIGNATED POSITIONS’
TITLE OR FUNCTION
DISCLOSURE CATEGORIES
ASSIGNED
App. A- 3 - BBK – September 2026
Code Compliance Supervisor 6
Community Development Manager 2, 3, 5, 6
Deputy City Clerk 5, 7
Deputy Public Works Director 1, 2
Director of Administrative Services 4
Director of Community Development 1, 2
Director of Community Services 1, 2
Director of Planning & Inspections 1, 2
Director of Public Services 1, 2
Director of Tourism Management 2, 5
Economic Development Analyst 5
Economic Development Manager 5
Engineering Manager 1, 2
Financial Analyst 4
Finance Manager 4
Human Resources & Risk Management Analyst 5
Information Technology Manager 5
Management Analyst 5
Mechanic 5
Neighborhood Preservation Officer II 6
Principal Planner 2, 3, 5, 6
19361.00010\45244890.3
DESIGNATED POSITIONS’
TITLE OR FUNCTION
DISCLOSURE CATEGORIES
ASSIGNED
App. A- 4 - BBK – September 2026
Project Manager 2, 3, 5, 6
Public Information Officer 4
Public Works Crew Leader (ALL) 5
Public Works Operations Manager/Superintendent 2, 3, 5
Public Works Supervisor 2, 5
Senior Administrative Analyst 5
Senior Planner 2, 3, 5, 6
Senior Plans Examiner 3, 6
Senior Principal Planner 2, 3, 5, 6
Theater Supervisor 5
Theater Technician 5
MEMBERS OF BOARDS,
COMMITTEES & COMMISSIONS:
Oversight Board to Successor Agency 1, 2
Successor Agency 1, 2
Consultants and New Positions 2
2 Individuals serving as a consultant as defined in FPPC Reg 18700.3(a) or in a new position created since this Code was last approved that makes or participates in making decisions must file under the broadest disclosure category set forth in this Code subject to the following limitation:
The City Manager may determine that, due to the range of duties or contractual obligations, it is more appropriate to assign a limited disclosure requirement. A clear explanation of the duties and a statement of the extent of the disclosure requirements must be in a written document. (Gov. Code Sec. 82019; FPPC Regulations 18219 and 18734.). The City Manager’s determination is a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code. (Gov. Code Sec. 81008.) 19361.00010\45244890.3
App. B-1 BBK – September 2026
PART “B”
DISCLOSURE CATEGORIES
The disclosure categories listed below identify the types of economic interests that the designated position must disclose for each disclosure category to which the Designated is assigned.3 Such economic interests are reportable if they are either located in or doing business in the jurisdiction, are planning to do business in the jurisdiction, or have done business during the previous two years in the jurisdiction of the City.
Category 1: All investments business positions in business entities, and sources of income, (including receipt of gifts, loans and travel payments), that are located in, do business in, or own real property within the jurisdiction of the City.
Category 2: All interests in real property which is located in whole or in part within, or not more than two (2) miles outside, the jurisdiction of the City, including any leasehold, beneficial or ownership interest or option to acquire property.
Category 3: All investments, business positions in business entities, and sources of income, (including receipt of gifts, loans and travel payments), that are engaged in land development, construction or the acquisition or sale of real property within the jurisdiction of the City.
Category 4: All investments, business positions in business entities, and sources of income, (including receipt of gifts, loans and travel payments), that provide services (including training or consulting services), products, materials, machinery, vehicles or equipment of the type purchased or leased by the City.
Category 5: All investments, business positions in business entities, and sources of income, (including receipt of gifts, loans and travel payments), that provide services (including training or consulting services), products, materials, machinery, vehicles or equipment of the type purchased or leased by the designated position’s department, unit or division.
Category 6: All investments, business positions in business entities, and sources of income, (including receipt of gifts, loans and travel payments), subject to the regulatory, permit, or licensing authority of the designated position’s department, unit or division.
Category 7: All investments, business positions in business entities, and sources of income, (including receipt of gifts, loans and travel payments), or income from a nonprofit organization, if the source is of the type to receive grants or other monies from or through the City or its subdivisions.
3 This Conflict of Interest Code does not require the reporting of gifts from outside this agency’s jurisdiction if the source does not have some connection with or bearing upon the functions or duties of the position. (Reg. 18730.1)
MEETING
DATE: September 9, 2026
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Dena Heald, Director of Finance / City Treasurer
SUBJECT: Approve the Annual Carryover of Appropriations and Resources
BACKGROUND & DISCUSSION
Annually, the City Council adopts a budget establishing appropriations for expenditures anticipated in the upcoming fiscal year. During the course of operations, the City Council may amend the adopted budget to establish appropriations for newly identified projects, acquisitions, or operating needs. At the close of the fiscal year, projects/services which have not yet been completed or goods which have not yet been received will necessitate the expenditure to take place in the next fiscal year. To ensure a budget is available to complete these commitments, the carryover of appropriations is needed.
As of June 30, 2026, the Fiscal Year 2025-26 approved appropriations for expenditures yet to be made is $6,034,919. These appropriations include encumbered commitments and projects underway which will need to be appropriated in Fiscal Year 2026-27 to be completed. A list of the various carryover appropriations is included on the attached table. Of the total carryover appropriations, approximately $5.0 million is associated with various multi-year capital projects, approximately $606,250 is for General Fund appropriations, and the remaining carryovers are for ongoing commitments within the PEG Access fund. The proposed resolution is procedural in nature and does not represent any new appropriations.
FISCAL IMPACT
Approval of the attached resolution will result in the carryover of previously approved appropriations in the amount of $6,034,919 from Fiscal Year 2025-26 to Fiscal Year 2026-27.
Additionally, the carryover of previously approved resources to the Capital Projects fund and the Local Transportation in the amount of $607,036 will be approved from Fiscal Year 2025-26 to Fiscal Year 2026-27.
See Attachment 1, Exhibit A for an itemization of project expenditures and funding resources.
ENVIRONMENTAL CONSIDERATIONS
This action has no impact pursuant to the California Environmental Quality Act (CEQA).
CONSIDERATION OF STRATEGIC PRIORITIES
Item 1.6
1. Ensure fiscal responsibility.
RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Approving the Carryover of Appropriations and Resources from Fiscal Year 2025-26 to Fiscal Year 2026-27.
ATTACHMENT
1. Resolution No. 2026-XX (including Exhibit A - Carryover Appropriations and Resources List)
RESOLUTION NO. 2026-XX
RESOLUTION APPROVING THE CARRYOVER OF
APPROPRIATIONS AND RESOURCES FROM FISCAL YEAR
2025-26 TO FISCAL YEAR 2026-27
WHEREAS, the City Council approved certain appropriations and resources in the Fiscal Year 2025-26 Budget for projects and commitments yet to be completed at June 30, 2026; and WHEREAS, the City Council desires to carryover such appropriations and resources from Fiscal Year 2025-26 to Fiscal Year 2026-27 in order to complete and pay for projects and commitments associated with these appropriations.
NOW, THEREFORE, BE IT RESOLVED BY that the City Council does hereby adopt the carryover changes (appropriation increases) to specific accounts in the adopted budget for Fiscal Year 2026-27 as shown in the table attached hereto (Exhibit A).
PASSED, APPROVED AND ADOPTED this 9th day of September, 2026.
Randall Putz, Mayor
ATTEST:
Erica Stephenson, City Clerk
Item 1.6
Attachment 1
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss
CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2026-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 9th day of September, 2026 and that the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Erica Stephenson, City Clerk
Reference Vendor Description Account Original Invoiced Remaining Carryover PO #14321 The PAW Mission Spay & Neuter Animal Services 110-4110-2688 20,000 $ $ (12,800) $ 7,200 $ 7,200 PO #14446 Aries Advisors Cell Tower Lease Consulting 110-4410-2240 15,000 $ $ (7,000) $ 8,000 Various Professional Services $ 110,000 $ (25,883) $ 84,117 $ 92,117 $ 92,000
Neighborhood Preservat Various Contractual Services 110-4415-2310 170,000 $ $ (41,903) $ 128,097 $ 125,000 26Pgm Grants Various Business Improvement Grants 110-4415-2685 300,000 $ $ (70,250) $ 229,750 $ 185,000 Parks & Trails Various Contractual Services 110-4625-2310 100,000 $ $ (23,576) $ 76,424 $ 75,000 Various Capital Outlay 110-4625-3951 140,000 $ $ (17,950) $ 122,050 $ 122,050 General Fund Carryover Appropriations $ 606,250Sanitation Various Professional Services 250-4550-2240 100,000 $ $ (36,141) $ 63,859 $ 63,000 Various Contractual Services 250-4550-2310 130,000 $ $ (15,203) $ 114,797 $ 112,000 Sanitation Carryover Appropriations $ 175,000PO #14467 Ireland Sound Hoffert Hall AV Broadcast Equipment and I ll
295-4615-3951 324,993 $ (257,822) $ 67,171 $ $ 67,171
PEG Access Fund Carryover Appropriations $ 67,171
PO #14166 Merrell Johnson Engineering Rathbun Creek Trail Extension 321-4346-2925 19,142 $ (11,381) $ 7,761 $ $ 7,761 PO #14449 Mintier Harnish, LP General Plan Amendment and Municipal Code Update 321-4346-2950 300,000 $ (216,139) $ 83,861 $ $ 83,861 TDA Grant Various (including transfers) "SMORE" Division Creek Project 321-4346-3638 303,518 $ - $ $ 303,518 CIP $ 436,070 $ (2,970) $ 433,100
$ 736,618 $ 736,618
CIP Various Vehicle Acq/Replacements 321-4346-3900 371,896 $ $ - $ 371,896 $ 350,000CIP Various Equipment Replacements 321-4346-3901 305,627 $ $ (203,765) $ 101,862 $ 100,000CIP Various Above Ground Fuel Tank 321-4346-3924 400,000 $ $ - $ 400,000 $ 400,000PO #14210 Design West Engineering, Inc City Hall Generator Replacement Project Design Services 321-4346-3961 21,990 $ $ (11,616) $ 10,374 CIP Various Civic Center Repairs 321-4346-3961 652,650 $ $ (75,908) $ 576,742 $ 587,116 $ 500,000
PO #14289 SWA Group, Inc Conceptual Planning Services (Barlett) 321-4346-3977 33,000 $ $ (13,200) $ 19,800 City of Big Bear Lake
Carryover Appropriations and Resources from Fiscal Year 2025-26 To Fiscal Year 2026-27
Item 1.6Exhibit A
Reference Vendor Description Account Original Invoiced Remaining Carryover City of Big Bear Lake
Carryover Appropriations and Resources from Fiscal Year 2025-26 To Fiscal Year 2026-27
CIP Various Event Space Barlett Lot 321-4346-3977 350,000 $ $ - $ 350,000 $ 369,800 $ 369,800
CIP Various Sanitation Infrastructure 321-4555-2240 381,000 $ $ (205,560) $ 175,440 $ 175,440 CIP Various System Master Plan and Mapping 321-4555-3980 450,000 $ $ - $ 450,000 $ 450,000 CIP Various Sewer Cleaning & Inspection 321-4555-3982 644,062 $ $ - $ 644,062 $ 450,000CIP Various Vehicle Replacements 321-4555-3992 140,000 $ $ - $ 140,000 $ 140,000 Capital Projects Fund Carryover Appropriations $ 3,763,480 CIP Various Citywide Striping 350-4350-3549 273,094 $ $ (44,129) $ 228,965 $ 200,000 CIP Various Drainage Master Plan 350-4350-3609 200,000 $ $ - $ 200,000 $ 200,000 CIP Various Street Sign Replacement 350-4350-3610 250,000 $ $ - $ 250,000 $ 250,000 CIP Various Moonridge Road Rehab 350-4350-3635 4,000,000 $ $ (3,663,595) $ 336,405 $ 336,405 Street Improvements Fund Carryover Appropriations $ 986,405Capital Outlay Big Belly Solar, LLC Trash Receptacles for the Village Area 550-4570-3970 133,095 $ $ - $ 133,095 $ 133,095 Refuse Fund Carryover Appropriations $ 133,095Expenditures Transfers Out Transfer Out-Cap Project (321) 290-4366-5102 303,518 $ $ - $ 303,518 $ 303,518 Transfers Out Carryover Appropriations $ 303,518 Total Carryover Appropriations-Expenditures $ 6,034,919 Description Account Original Transferred Remaining Carryover Revenue Transfers In Transfer In-LTF (290) 321-0000-4127 303,518 $ $ - $ 303,518 $ 303,518Revenue Other Revenue Article 3 Grant 290-0000-3334 303,518 $ $ - $ 303,518 $ 303,518 Total Carryover - Resources $ 607,036
MEETING
DATE: September 9, 2026
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Kelly Tinker, Director of Community & Economic Development Jessika Leverich, Economic Development Analyst
SUBJECT: Authorize a Professional Services Agreement with DKS Associates for a Citywide Multimodal Mobility Study
BACKGROUND & DISCUSSION
In 2024, the City Council identified the need for a comprehensive, citywide mobility study to evaluate existing and future transportation conditions and establish a coordinated framework for improving mobility for all users. The study will evaluate roadway operations, pedestrian and bicycle connectivity, transit accessibility, transportation safety, equity, resiliency, and other multimodal needs. Findings will be used to develop a prioritized, implementation-focused plan to guide future Capital Improvement Program investments and position the City to pursue transportation funding opportunities.
The City is concurrently undertaking a General Plan Update (GPU), including an update to the Circulation Element. DKS Associates (DKS) is preparing the Circulation Element and has already completed substantial transportation data collection, review, and analysis that will provide a foundation for the Mobility Study. The proposed scope builds on this work while adding the detailed, implementation-focused analysis needed to identify specific deficiencies, evaluate improvement concepts, establish priorities, and develop a preferred multimodal improvement plan.
This approach avoids duplicating work already underway while providing a clear transition from the GPU's policy and planning framework to actionable transportation investments.
The Mobility Study will include supplemental data collection and analysis, including roadway and intersection operations, travel-time reliability, infrastructure conditions, transit accessibility, collision and safety conditions, and pedestrian and bicycle connectivity. The study will also include a citywide Level of Traffic Stress (LTS) GIS model and app-based tool that will allow City staff to evaluate low-stress pedestrian and bicycle connections, identify high-stress locations, and test potential improvement scenarios. The analysis will consider access to key destinations and transit, including conditions affecting disadvantaged and under-resourced communities.
Potential improvements will be evaluated based on safety, accessibility, feasibility, resiliency and evacuation needs, community priorities, social equity, consistency with applicable plans and policies, and cost. DKS will develop planning-level cost estimates and a phasing and prioritization strategy, along with performance measures such as safety benefits, connectivity, potential mode shift and vehicle-miles-traveled reductions, and benefit-cost considerations. These measures will help the City prioritize investments and strengthen future transportation grant applications.
Item 1.7
Public outreach will be coordinated through the existing GPU engagement process, allowing community input to inform the Mobility Study without duplicating outreach efforts.
Given the substantial overlap between the two efforts, staff determined that the Mobility Study should be coordinated with the ongoing GPU rather than conducted as a separate procurement.
Proceeding with DKS will provide continuity, leverage work already completed, and efficiently deliver the additional analysis and implementation planning needed to establish a coordinated and effective mobility program.
Based on the proposed scope of services, demonstrated experience, and leveraging the concurrent General Plan Update, staff recommends entering into a Professional Services Agreement with DKS Associates for the Fiscal Year 2026-27 Citywide Mobility Study, in an amount not to exceed $50,000.
FISCAL IMPACT
The funding for a Citywide Mobility Study is included in the approved Fiscal Year 2026-27 Annual Budget.
ENVIRONMENTAL CONSIDERATIONS
Under Section 15378 of the California Environmental Quality Act (CEQA) Guidelines, this is not a project, and therefore, no environmental review is required.
CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the following City Council Strategic Priorities:
1. Support and invest in sustainable infrastructure projects and programs consistent with the needs of our community.
2. Preserve and protect the quality of life for the residents and the businesses, while maintaining a balance with the environment to foster a sustainable economic base.
RECOMMENDED ACTION
It is recommended that the City Council approve a Professional Services Agreement with DKS Associates for the Fiscal Year 2026-27 Citywide Mobility Study, in an amount not to exceed $50,000; and authorize the City Manager to execute the agreement and any related documents.
ATTACHMENTS
1. Proposal from DKS Associates
2. Proposed Project Schedule
3. Proposed Budget Schedule
4. DKS Managing Director Resume
TASK 1 PROJECT INITIATION AND MANAGEMENT
Task 1.1 Project Initiation and Kickoff
DKS will coordinate with the City of Big Bear Lake staff to schedule a project kick off meeting. The DKS project manager and key project staff will prepare for and attend a kick-off meeting (virtual), to begin work on the study. The meeting will discuss and finalize the schedule and scope of work for the project. It will also determine critical items such as communications protocol, access to information, technical data needs, roles and responsibilities, and project success metrics. A key product of the meeting will be a Short-Term Action List that will serve as the meeting minutes. The ShortTerm Action List will be continually updated throughout the course of the study (see PDT Check-in Meetings) to track key actions and interim deliverables.
Deliverables: Meeting Attendance, Short-Term Action List Task 1.2 Monthly Project Check-ins / Monthly Invoicing
The DKS project manager and relevant staff will prepare for and participate in bi-weekly virtual meetings to discuss project goals and objectives, project status, and milestone deliverables. The Short-Term Action List will serve as both the agenda for these recurring check-in meetings and the minutes-post meeting. Key DKS project staff will only attend as warranted based on the content of the Short-Term Action List.
The DKS project manager will prepare monthly progress reports and invoices summarizing the work completed during that month and major milestones or deliverables achieved, consistent with standard City invoicing requirements.
Deliverables: Meeting Attendance, Invoices
Task 1.3 Review: Plans/Programs/Design Guidelines/Environmental Studies DKS will inventory all relevant planning documents (active transportation, transit, circulation element etc.), traffic studies, CIP programs, pertaining to the City. Much if not all of this review has been performed by DKS as part of the concurrent GPU Circulation Element update. DKS will also review available City design guidelines and environmental studies as part of this effort.
Deliverables: Inventory of Relevant Studies
Task 1.4 Data Collection
Traffic data collection will be coordinated with the City. For scoping purposes, traffic count needsfor the multimodal study will supplement traffic data collected as part of the Circulation Element update. It is envisioned for up to 5 additional AM/PM Peak Period intersection turn movement counts and four (2) 72-hour continuous segment counts (including classification) will be needed. DKS will coordinate with the City on which key intersections roadways segment will be counted.
DKS will use “free” data travel time and speed data for passenger vehicles and trucks from the National Performance Monitoring Research Data Set (NPMRDS) and Azure from Google (for real time confirmation assessments). By accessing this free INRIX speed data will allow DKS to estimate the peak hour travel time reliability on SR 18 for both passenger vehicles and for trucks.
Origin-destination data will be based on Replica Data (cell data). DKS will apply available on-line mapping tools such as CalEnvironScreen 4.0, Federal Justice 40 and repurpose maps generated for SCAG’s MTP/SCS Environmental Justice Community mapping and AB 1550 Low Income Communities map if available. DKS will also customize and apply its Equity Scoring Tool developed as part of the Transportation Equity Study for the Lake Tahoe Region (DKS, 2023).
Deliverables: AM/PM Weekday Peak Hour Intersection Turn Movement Counts and 72-hour Segment Counts (with Classification), AM/PM Weekday Travel Times and Travel Speeds, Traveler Origin-Destinations, Traveler Demographics, Motorist Socio-economic Profiles, Maps of At-Risk Populations, Maps of Disadvantaged Communities, TASK 2 ESTABLISH BASELINE CONDITION
Item 1.7
Attachment 1
Task 2.1 Land Use Inventory (Points of Interest)
DKS will inventory key origin and destination locations within and just outside the City of Bear. These will later be screened and defined as Points of Interest (POI) which will be stratified into type categories (i.e., retail/commercial, residential, government, parks, transit hub, etc.,). POI mapping will be used to identify mid-block crossing desire-lines and for the Level of Traffic Stress connectivity assessment for bicyclists and pedestrians(see Task 3.1). DKS will gauge how many (what percentage) of these POIs are “connected” via the low-stress network for pedestrians and bicyclists. The land use information will be converted to POIs via GIS by DKS.
Deliverables: GIS file of POIs
Task 2.2 Infrastructure Inventory
DKS will also examine the City’s existing inventory of infrastructure data and GIS resources. Where gaps exist, DKS will use a combination of field reconnaissance, windshield surveys, and on-line resources (e.g., Google Earth Pro, Google Maps Streetview) to fill gaps. DKS will provide an inventory of roadway transportation facilities and their geometric characteristics. This will include key roadway segment and intersection geometrics, functional classifications, pedestrian and bicycle networks, transit routes, bus stops and amenities, mobility hubs (i.e., park and ride lots), ITS deployment, public EV charging station locations, etc. Pedestrian sidewalk segments and gaps, pedestrian and bicycle crossings, and bicycle facilities and gaps including road shoulder widths and pavement conditions will be inventoried. Of particular multimodal interest will be the following:
• Roadway network geometric attributes (number of lanes; lane width; shoulder width; posted speed limit); • Pedestrian/bicycle facility geometric attributes, bikeway signage, sidewalks, paths, bicycle storage racks, lockers, mid-block crosswalks street markings; controlled mid-block pedestrian crossings, ADA ramps. • Intersection control and geometric attributes for pedestrian and bicycle storage and crossings. • Safe routes to schools.
All the study area’s existing transportation assets will be mapped.
Deliverables: Transportation Asset Inventory
TASK 3 BASELINE ANALYSIS
Task 3.1 Pedestrian/Bicycle Connectivity Assessment
DKS will perform bicycle and pedestrian and connectivity analysis using Level of Traffic Stress (LTS) analysis developed by the Mineta Transportation Institute for bicyclists and Oregon Department of Transportation for pedestrians respectively.
Bicycle LTS analysis provides thresholds of cyclist tolerance for on-street bicycle facilities as determined by the roadway conditions of the shared route. The ultimate goal is to improve the overall connectivity of the low-stress bicycle and pedestrian networks. The greater the access to the low-stress network and the greater number of origin and destination pairs it serves (Points of Interest established in Task 2.1).
The LTS analysis will be performed in GIS – delineating the degree of connectivity for both environmental justice populations (disadvantaged communities by income and/or ethnicity) and non-disadvantaged communities based on available demographic and traffic projections from the Census, Replica, and other sources.
DKS will perform a Level of Traffic Stress (LTS) for all key crossings. The following data inputs and information will be required. Existing and future traffic volumes can be based on existing traffic count data or currently existing City baseline and future travel demand model volumes (i.e., loaded networks).
1. Existing and future traffic volumes
2. Roadway network geometric attributes
3. Pedestrian/bicycle facility geometric attributes
4. Intersection control and geometric attributes for accommodating pedestrians and cyclists
5. Presence and width of a parking lane (diagonal, or parallel)
6. On-street parking supply and utilization by time of day.
Using the criteria described in the previous section, an LTS score will be assigned to every roadway segment in the city.
Intersection approaches will be treated as distinct roadway segments due to the specific nature of LTS criteria regarding intersections. While existing sidewalks and bicycle facilities connect to key destinations, nearby higher-stress crossings and segments may discourage bicycle and pedestrian access. The ultimate goal will be to develop a “low-stress” pedestrian/bicycle network that serves as many of these points as possible.
The Citywide Level of Traffic Stress Model for pedestrian and bicycle connectivity is a data-driven, standalone GIS-based analysis tool. It includes an app-based module that allows City staff to quickly and easily identify portions of the Big Bear Lake roadway network that inhibit bicycle and pedestrian travel (i.e., high-stress conditions). Based on user-specified inputs, the app module computes the “percent connected” for various points of interest, including residential areas, schools, parks, shopping centers, transit stops, and health facilities, via the low-stress pedestrian and bicycle network. City staff can quickly test “what if” scenarios to determine what ped/bike improvements are potentially the most effective, allowing the City to address capital funding decisions, prioritization, and policy decisions related to ped/bike improvements.
Deliverables: LTS Results for Bicyclist and Pedestrians, Citywide LTS GIS Model, LTS Web-App Tool Task 3.2 Transit Assessment
Mountain Area Transit (MAT) provides four fixed-route service lines that serve the City of Big Bear. As part of the GPU Trend Report, DKS has already developed summaries of existing transit ridership, forecasts of any changes in service hours and ridership, and any other factors that may affect transit service in Big Bear. The number of stops and stop locations will be addressed as part of Task 2.1.
Deliverables: Transit Service Characteristics
Task 3.3 Multimodal Accessibility Assessment
Based on information generated in Task 3.1 and 3.2, DKS will evaluate the pedestrian and bicycle accessibility to transit stops throughout the city. Pedestrian desire lines to transit stops that induce mid-block crossings and identification of safety issues will be identified. As part of Task 3.1 – low-stress connectivity to transit stops from all residential POI and under-resourced (i.e., 1 or less vehicle households) residential POIs will be analyzed (i.e., percent connected) to gauge the degree of accessibility for pedestrians and bicyclists to MAT stops.
Deliverables: Multimodal Accessibility Assessment
Task 3.4 Collision Analysis and Safety Assessment
Intersection Collision Analysis
Intersection collision data and processing has been addressed as part of the GPU Circulation Element update. Collision rates per 1-million vehicle miles traveled on major roadways will also be computed to normalize for collision exposure.
Segment and Mid-Block Collision Analysis
Segment and Mid-Block collision data and processing has been addressed as part of the GPU Circulation Element update.
The collision data will be stratified by collision type, primary collision factor, pedestrian/bicycle collisions, collisions involving at-risk populations (young and elderly). Collision rates per 1-million vehicle miles traveled will also be computed to normalize for collision exposure.
Both hot spot and systemic safety assessments will be performed. The latter analysis will include a corridor review of crash trends and what roadway design characteristics may contribute.
AB 43 Speed Limit Reduction Applicability Assessment
With the passage of AB 43 (new law effective July 1, 2024), local agencies throughout the state now have greater flexibility to lower posted speed limits on roadways that meet certain criteria to create safer environments for pedestrians, bicyclists, and sensitive at-risk populations. This is a welcome opportunity for many jurisdictions in the state that have sought to reduce speed limits on locally-owned and operated roadways but could not, given the rigidity and permissive nature of the motor vehicle code’s 85th percentile speed requirements for establishing speed limits.
To first determine the applicability of AB 43 to Big Bear roadways, DKS will screen the network to determine which roadway sections meet specific criteria established by AB 43. Applying the criteria established by AB 43, DKS will identify which sections of the corridor can be defined as: Senior Zones Residential (16 SFDU units within quarter mile); Business Activity Districts; High pedestrian or bicycle activity areas; High Injury Network – Designated Safety Corridors. These sections will be mapped and provided as an option for either prima-facia speed reduction or new speed surveys to reduce speed limits if desired by the City.
Deliverables: Collision Analysis
Task 3.5 Roadway Operations Analysis
Intersection Operations
Operational assessments will be performed for all key intersections as identified in Task 1.4. Peak hour delay and level of service will be determined based on Highway Capacity Manual 7th Edition using SYNCHRO operational software. In addition to delay, 95th percentile queues will be estimated relative to available storage distance. Queue spill-back to adjacent upstream intersections and/or blockage of side-street/access will be identified. The latter approach is required to truly capture the queue effects of the closely spaced intersections. Intersection configurations and control type will be evaluated for operational and/or safety improvements.
Roadway Segment: Speed-Based Congestion and Travel Time Reliability Speed data from the National Performance Monitoring Research Data Set (NPMRDS) is available for free through INRIX for SR 18. DKS will use this access this existing “free” travel time and speed data for passenger vehicles and trucks to determine congested segments of SR 18 based on the Federal speed-based definition as well as assess the travel time reliability during the AM/PM peak hours. This analysis will be evaluated in conjunction with the 72-hour segment counts collected as part of Task 1.4. Both these metrics (speed-based congestion and travel time reliability) are considered by many state/federal competitive grant programs and are therefore important to quantify.
Deliverables: Roadway Operational Analysis (Intersections, Roadways) TASK 4 MULTIMODAL IMPROVEMENT NEEDS
Task 4.1 Identify Gaps, Barriers, or Challenges
This information will be used to help identify gaps, barriers, and operational and safety challenges within the city. DKS will also factor in input from stakeholder engagement and public outreach performed as part of the GPU. DKS will prepare a technical memorandum documenting the existing transportation-related challenges and constraints based on Task 2 and Task 3. As part of this, the memo will identify issues based on the following key considerations: existing and future multimodal deficiencies at intersections and roadway segments, demographic statistics, and planned and funded improvements. The memorandum will provide a narrative for this study as well as key objectives outlining the deficiencies present in the corridor and defining key evaluation criteria for a successful alternative.
Deliverables: Gaps, Barriers, or Challenges Technical Memorandum Task 4.2 Identify Improvement Concepts
In coordination with City staff, DKS will determine improvement options to remedy deficient locations. All recommended improvements will be reviewed for engineering feasibility based on functional design principles and planning level cost estimates. Determination of improvement concepts will factor in other planning objectives including but not limited to:
hot-spot and systemic safety benefits, complete street initiatives, and resiliency and evacuation needs. DKS will also determine a phasing strategy for potential pedestrian, bicycle, transit, and roadway facility improvements intended to prioritize improvements with the greatest expected benefit and as desired by the community.
DKS will work with the City to finalize a list of potential multimodal improvement concepts and strategies. As previously mentioned, this will be informed by the GPU public engagement efforts to determine which strategies are best suited to the area based on current and future needs. The focus will be on strategies that are beneficial to safety, equity, mobility, resiliency, and accessibility for all users.
Deliverables: List of Improvement Concepts
Task 4.3 Develop Draft Multimodal Improvement Package
Based on the preceding tasks, DKS will group the individual improvement concepts identified in Task 4.2 to develop a preferred package of multi-modal improvements. All recommended improvements will be reviewed for engineering feasibility based on functional design principles.
Improvement concepts will include 2-D cross-section representations that are concise and approachable for presentation to the public. The draft Multimodal Improvement Package will be shared with stakeholders and the public through the GPU Public Engagement process to solicit feedback and for further refinement.
Deliverables: Define Draft Multimodal Improvement Package Task 4.4 Benefit Analysis of Preferred Multimodal Package of Improvements DKS will identify performance metrics to address access to transit, increased transit ridership, improved active transportation, opportunities for complete streets elements, safety, collision reduction, access to jobs and retail, environmental impacts, and costs. Both federal and state transportation competitive grant funding is driven by performance-based return-on-investment criteria. Monetizing project benefits is a two-step process that entails quantifying a measure of effectiveness amenable to monetizing using a societal cost factor.
Operational and reliability determinations will be based on Highway Capacity Manual operational methods. Analysis of safety improvements will be based on Crash Modification Factor (CMF) data from the Highway Safety Manual and FHWA CMF Clearinghouse and analyzed using the HSIP Analyzer tool. Active transportation improvement benefits will be quantified using LTS analysis methodsfor connectivity assessments as well as methods described in NCHRP 552 Guidelines for Analysis of Bicycle Infrastructure Investments. These benefits include the potential for mode share shifts, vehicle miles of travel (VMT) and vehicle trip reductions, and health benefits of activity. DKS staff has routinely applied the NCHRP 552 method to estimate new demand for bicycle improvements for clients pursuing ATP grant funding and/or developing bikeway plans. By including these analyses, populating a HSIP or ATP competitive grant application will be more seamless and less resource intensive for City staff.
The analysis of alternatives will be limited to forecast year conditions to determine the maximum benefit.
DKS will rely on SCAG’s travel demand model to develop the future year volumes sets for analysis. Baseline and future baseline model runs will be used to “grow” roadway count data to reflect future year conditions based on NCHRP 765 model post processing methodologies.
DKS will analyze the preferred package of multimodal improvements using a variety of tools to inform the performance metrics including return on investment (i.e., benefit-cost) as a key factor. Analysis tools proposed by DKS for this study are presented in Figure 1. Equal attention will be given to documenting the beneficial outcomes of measures not directly reflected in the Benefit-Cost assessment. Though some metrics cannot be monetized (last column denoted by “No”), they can be quantified and factor into competitive grant applications. These metrics must be documented and described to complete the grant criteria narrative and analysis. Each corridor alternative will be analyzed based on these established performance metrics for comparative purposes.
To address non-quantitative factors, DKS will coordinate with the City to qualitatively address the following considerations:
• Consistency with established goals and objectives
• Plan Consistency (with other existing plans and policies) • Policy Consistency (General Plan and SCAG RTP/SCS)
• Environmental / Institutional Sensitivity
• Community Acceptance (based on the GPU community engagement process) • Social Equity (per the environmental justice and social equity assessment) Deliverables: Evaluation Criteria Matrix, Alternatives Analysis Figure 1. Big Bear Taylor Multimodal Study Analysis Tool Matrix TASK 5 PLANNING LEVEL COST ESTIMATES
Task 5.1 Develop Planning Level CIP Costing of Proposed Alternatives DKS will develop planning level cost estimates for each improvement concept. These will be based on per lineal foot costs when appropriate. Improvements that already have cost estimates will be updated based on change in California Construction Cost Index (CCCI). Cost estimates will include construction and maintenance costs and will also include an estimate for future design services (PA&ED and PS&E) as well as environmental mitigation and permitting.
Deliverables: Planning Cost Estimates for each Improvement Concept TASK 6 PUBLIC OUTREACH – COORDINATED/ADDRESSED THROUGH THE GPU DKS is planning to utilize the General Plan Update (GPU) public engagement process and prior visioning process to introduce the community to the multimodal study and help guide its development and recommendations. DKS will participate in both traditional engagement (workshop, pop-up events) and non-traditional engagement (online, social media, and e-Blasts) performed as part of the GPU to disseminate information specific to the multimodal study. The City and DKS will gauge the degree of support for proposed improvement options through GPU presentations and review of draft documents.
Task 6.1 Develop GPU Webpage Content
DKS will coordinate with the City and the GPU team to include the following items as part of the GPU community engagement process:
• Project Overview
• Frequently Asked Questions
• On-line Survey
• Community Calendar for Meetings and Workshops
Big Bear Multimodal Study
Analysis Purpose SCAG Travel Model Replica Big Data Traffic/Ridership Counts NPMRDS - Travel Time and Speeds California Crash Reporting System (CCRS) / TIMS - Collisions Highway Capacity Manual 7th Edition Operational Software SYNCHRO Level of Traffic Stress (Ped and Bike) HSM Part B CMFs (Part C) ArcGIS Network Analyzer Online Mapping Tools: EQI Tool; CalEnvironScreen4.0; Caltrans Vulnerability Map NCHRP 552 - Bicycle Infrastructure Benefits TCRP Report 118; Transit Capacity Quality of Service Manual EMFAC or SB-1 Emissions Calculator Quantifiable Baseline Travel Demand Volume, Ridership, VMT, Throughput Yes Yes Future Travel Demand Volume, Ridership, VMT, Throughput Yes Yes Segment Operations (Baseline): Vehicles Speed-Based LOS, Buffer Time, Buffer Time Index Yes Yes Segment Operations (Baseline): Trucks Speed-Based LOS, Buffer Time, Buffer Time Index Yes Yes Delay, Density, TTI, Buffer Time, BTI Yes Yes
Delay, Queuing, LOS Yes Yes
Delay, Queuing, LOS Yes Yes
Accessibility, Ridership, VMT Yes Yes
Access Indices Yes No
Access Indices Yes No
Mode Shift (VMT Reductions) Trips, VMT Yes Yes
Collision Reduction & Rates Yes Yes
Air Quality Emissions (Criteria & GHG) Yes Yes
EJ/Social Equity Access, Benefit/Burden Yes No
Health Vehicle Miles Traveled Yes Yes
Adaptation Network Vulnerability Yes No
Legend Direct or Indirect Application
Measure of Effectiveness Monetize for Benefit/Cost
Analysis Tool
Segment Operations (Future): All Vehicles
Pedestrian Connectivity
Intersection Operations (Future)
Transit Ridership (Baseline and Future)
Bike Connectivity
Safety
Intersection Operations (Baseline)
• Comment Capture
• Contact Information
DKS will maintain the website throughout the duration of the study.
Deliverables: Project Web Content – coordinated through the GPU Task 6.2 On-Line Community Survey
DKS will coordinate with the City and the GPU team to develop a short on-line community survey to gauge the public’s views on safety, mobility, and connectivity issues. The surveys will also help determine what types of improvements the community either supports or does not favor. The public will be given the opportunity to fill out hard copy versions of the survey at workshops and community pop-up events as well as electronically via the project website. It is anticipated that at least two community surveys will be developed: 1) one focusing on issues and opportunities in the beginning of the study; and, 2) one seeking direct input on recommended improvement concepts roughly 10 months into the study. All surveys will be provided in both English and Spanish.
Deliverables: Community Survey Instrument and Result Summaries - addressed as part of the GPU Task 6.3 Social Media/e-Blasts
In coordination with City staff, DKS will prepare appropriate collateral materials and outreach tools to engage the City’s preferred social media venues as well as news media throughout the project. This will include:
• Creation and distribution of news releases and tip sheets; • Development of Fact Sheets, FAQs and other materials; • Development of posters/flyers promoting upcoming pop-up events and workshops.
Deliverables: Social Media Presence and Periodic e-Blast announcements - addressed as part of the GPU Task 6.4 Perform Community Pop-Up Events (3)
DKS will coordinate with the GPU team to include information on the multimodal study during GPU pop-up events. DKS will schedule meetings/pop ups and will coordinate posts on Facebook, Twitter, and other relevant social media promoting engagement opportunities. Key groups may include but are not limited to:
• Community-based organizations
• School/Educational Institutions
• Business owners
• Big Bear Chambers of Commerce
• Local Farmers Markets
Deliverables: Perform Three (3) Pop Up Events - addressed as part of the GPU Task 6.5 Participate in GPU Workshops (2) - addressed as part of the GPU DKS will coordinate with the GPU team to include information on the multimodal study during GPU public workshops.
Deliverables: Perform 2 Public Workshops - addressed as part of the GPU TASK 7 DRAFT AND FINAL MULTIMODAL PLAN
Task 7.1 Draft Study
DKS will develop a draft plan based on existing conditions and multimodal performance assessment, potential projects and strategies, public input, and solution prioritization. The initial draft will be reviewed internally with City staff and modifications made as necessary prior to being posted for public consumption.
Deliverables: Draft Big Bear Multimodal Study
Task 7.2 Final Plan
DKS will review one consolidated list of feedback received from stakeholders and the public on the draft plan and decide how feedback will be incorporated into the final plan. DKS will then incorporate feedback as appropriate into the final plan and finalize.
Deliverables: Final Draft Big Bear Multimodal Study
W Public Workshop (2) P Pop Up Events (3) I Invoice & Progress Report K Kickoff Meeting D Deliverable Milestone M Check-in Meeting Task 1 Project Initiation and Management
1.1 Project Initiation and Kickoff K
1.2 Monthly Project Check-ins / Monthly Invoicing M I M I M I M I M I M I M I M I M I
1.3 Review: Plans/Programs/Design Guidelines/Environmental Studies D
1.4 Data Collection D
Task 2 Establish Baseline Condition
2.1 Land Use Inventory (Points of Interest) D
2.2 Infrastructure Inventory D
Task 3 Baseline Analysis
3.1 Pedestrian/Bicycle Connectivity Assessment D
3.2 Transit Assessment D
3.3 Multimodal Accessibility Assessment D
3.4 Collision Analysis and Safety Assessment D
3.5 Roadway Operations Analysis D
Task 4 Multimodal Improvement Needs
4.1 Identify Gaps, Barriers, or Challenges D
4.2 Identify Improvement Concepts D
4.3 Develop Draft Multimodal Improvement Package D
4.4 Benefit Analysis of Preferred Multimodal Package of Improvements D Task 5 Planning Level Cost Estimates
5.1 Develop Planning Level CIP Costing of Proposed Alternatives D Task 6 Pubic Outreach
6.1 Develop GPU Webpage Content D
6.2 On-Line Community Survey D
6.3 Social Media/e-Blasts D
6.4 Perform Community Pop-Up Events (3) P
6.5 Participate in GPU Workshops (2) - addressed as part of the GPU W Task 7 Final Report
7.1 Draft Study D
7.2 Final Plan D
Task Description
Sept_26
Oct_26
Big Bear Lake Multimodal Study Project
Schedule
Nov_26Dec_26
Jan_27
GPU
Feb_27
March_27
April_27
May_27
June_27
BBMMS-SCH001_Draft
Item 1.7
Attachment 2
Big Bear Multimodal Study
Jim DamkowitchJosh PilachowskiAlex CorreaRoss AinsworthSean CarneyConnor WolffSylinda VilladoJian Kai AngHaruka IchikawaElizabeth Aguilar Project Manager / Technical LeadSafety LeadTransportation Planner/EngineerDesign Support LeadOperations LeadTransportation Planner/EngineerTransportation Planner/EngineerTransportation Planner/EngineerTransportation Planner/EngineerProject Administrator - Community Engagement Fully Loaded Billing Rate $ 335.00 $ 280.00 $ 195.00 $ 255.00 $ 250.00 $ 215.00 $ 180.00 $ 170.00 $ 215.00 $ 140.00 Task 1 Project Initiation and Management
1.1 Project Initiation and Kickoff 1 1 $ 335
1.2 Monthly Project Check-ins / Monthly Invoicing 4 8 12 $ 2,460
1.3 Review: Plans/Programs/Design Guidelines/Environmental Studies 0 $ -
1.4 Data Collection 0 $ -
Task 2 Establish Baseline Condition
2.1 Land Use Inventory (Points of Interest) 1 2 8 11 $ 2,205
2.2 Infrastructure Inventory 1 2 2 8 13 $ 2,485
Task 3 Baseline Analysis
3.1 Pedestrian/Bicycle Connectivity Assessment 2 16 24 42 $ 8,430
3.2 Transit Assessment 1 4 5 $ 1,055
3.3 Multimodal Accessibility Assessment 1 4 5 $ 1,055
3.4 Collision Analysis and Safety Assessment Coordinated/Addressed through the GPU 0 $ -
3.5 Roadway Operations Analysis 1 4 4 8 17 $ 3,415
Task 4 Multimodal Improvement Needs
4.1 Identify Gaps, Barriers, or Challenges 1 4 4 4 4 17 $ 4,035
4.2 Identify Improvement Concepts 1 6 6 6 19 $ 5,045
4.3 Develop Draft Multimodal Improvement Package 1 2 2 5 $ 1,345
4.4 Benefit Analysis of Preferred Multimodal Package of Improvements 2 20 22 $ 4,570 Task 5 Planning Level Cost Estimates
5.1 Develop Planning Level CIP Costing of Proposed Alternatives 2 12 14 $ 3,090 Task 6 Pubic Outreach
6.1 Develop GPU Webpage Content 0 $ -
6.2 On-Line Community Survey 0 $ -
6.3 Social Media/e-Blasts Coordinated/Addressed through the GPU 0 $ -
6.4 Perform Community Pop-Up Events (3) 0 $ -
6.5 Participate in GPU Workshops (2) - addressed as part of the GPU 0 $ - Task 7 Final Report
7.1 Draft Study 4 6 25 4 39 $ 7,900
7.2 Final Plan 2 2 4 $ 1,030
Total Hours 23 10 20 10 22 24 77 16 12 12 183
Traffic Counts $ 1,545
Total Costs
$ 7,705 $ 2,800 $ 3,900 $ 2,550 $ 5,500 $ 5,160 $ 13,860 $ 2,720 $ 2,580 $ 1,680 $ 1,545 $50,000
Coordinated/Addressed through the GPU
Coordinated/Addressed through the GPU
Other Direct CostsDKS Total HoursDKS Total Cost
BBMMS-BUD001 (2)
Item 1.7
Attachment 3
1 JIM DAMKOWITCH
PRINCIPAL, PROJECT MANAGER
Jim has 35 years of experience in regional multimodal transportation planning, congestion management, multidisciplinary corridor studies, safety studies, transit studies, active transportation studies, operational analyses, transportation and air quality modeling, and performance measure applications. Jim has served as project manager for travel demand model development for state, regional and local agencies. He has served as project manager for travel demand modeling on-call and development contracts for Caltrans District 5 and District 1 respectively as well as for regional and local agencies. He has 15 years of MPO/RTPA transportation planning experience – 13 of which in the Central Coast. As a consultant, Jim specializes in performance-based planning through the development and quantification of multi-modal performance measures.
He has applied the Caltrans Smart Mobility Framework for numerous multidisciplinary corridor studies in San Luis Obispo. He has also served on state/regional committees and conference panels for transportation air quality conformity, performance measurement, and SB 743.
MULTIMODAL CORRIDOR STUDIES PROJECT MANAGEMENT EXPERIENCE • US 50 Access Management Study (1992), Tahoe Regional Planning Agency • US 101 CMP Deficiency Plan (2001), SBCAG
• SR 166 Truck Study (2003), SBCAG
• SR 88 Bypass PSR Traffic Analysis (2007), San Joaquin County • Atwater-Merced Expressway (SR 59) PA-ED Traffic Analysis (2010), MCAG • US 101 HOV PA-ED Santa Barbara County (2010), Caltrans District 5 • I-580 Inter-regional Multimodal Corridor Study (2011), MTC/SJCOG • US 101 HOV Report Santa Barbara County (2012), Caltrans District 5 • I-5 & SR 99 STAA Truck Study (CIP Development) (2012), SACOG/SJCOG • SR 16 Operations Study (2013), Amador CTC
• US 101 Corridor Mobility Master Plan (2014), SLOCOG
• US 101 Pismo PSR Traffic Analysis (2015), SLOCOG
• SR 227 Operations Study (2017), SLOCOG
• SR 68 Scenic Highway Plan (2018), TAMC
• SR 1 Unified Corridor Investment Study (2018), SCCRTC • Coloma Sustainable Community Mobility Plan (2019), EDCTC • SR 49 Corridor System Management Plan Update (2019), NCTC • US 101 Pismo PA-ED Traffic Operations Report (2019), Caltrans/SLOCOG • US 101 Access Restriction Traffic Diversion Study (2019), SLOCOG • SR 49 Multimodal Corridor Plan in Nevada City (2020), NCTC • SR 29 Comprehensive Multimodal Corridor Plan (2020), NVTA • US 101 Corridor Mobility Master Plan Addendum (2020), SLOCOG • SR 49 American River Confluence Corridor Study (2023), EDCTC • Roth Road Corridor Study, (2023), SJCOG
• County of San Luis Obispo Pier Avenue Multi-modal Plan (2025) • SLOCOG North County Mobility Master Plan (2025)
• SBCAG SR-166 Comprehensive Corridor Study (2026)
PROFESSIONAL HIGHLIGHTS
EDUCATION
MS, Geography, University of
California, Santa Barbara
BA, Geography (Honors), University of
California, Santa Barbara
YEARS OF EXPERIENCE
35 Total
6 with DKS
Item 1.7
Attachment 4
2 SELECT RELEVANT PROJECT EXPERIENCE
US 101 North San Luis Obispo County Comprehensive Multimodal Corridor Plan (SLOCOG) Jim managed DKS US 101 NCMMP which updated the northern portion of the 2014 US 101 Mobility Master Plan in San Luis Obispo County. The NCMMP focused on the northern portions of the US 101 and SR 46 (east Urban) corridors. The NCMMP applied the performance-based approach using the Smart Mobility Framework to identify 33 capital projects totaling $306 Million. The plan was developed consistent with the Comprehensive Multimodal Corridor Plan Guidelines and was approved by SLOCOG in April 2025.
SR-68 Scenic Highway Plan Study, Monterey County (TAMC). Prior to joining DKS, Jim managed a multidisciplinary corridor study including a wildlife crossing assessment to identify a preferred SR 68 corridor concept and associated infrastructure improvements. The study entailed a comprehensive community engagement and Smart Mobility Framework analysis to ensure the preferred concept provided the highest return on investment of limited regional transportation funding for the next 20 years. The plan subsequently received an APA Excellence Award.
El Campo Road/South County Highway Access Safety Modifications (SLOCOG). Prior to joining DKS, Jim managed Highway Access Safety Study for the SLOCOG. Based on public safety concerns, Jim’s team analyzed the safety, emergency response time, operational, travel time, vehicle miles traveled (VMT) and air quality implications of implementing turn movement restrictions (right-in and right-out only) at four at-grade intersections with US 101 between the Traffic Way and Los Berros Road interchanges south of Arroyo Grande.
The study was approved by the SLOCOG Board in April 2019. Caltrans implemented the restrictions with concrete median barriers along the inside shoulders of US 101 in May 2019.
SR 227 Corridor Operations Study (SLOCOG). Prior to joining DKS, Jim managed a comprehensive operational analysis of a 3-mile portion of State Route 227 from Tank Farm Road to Price Canyon Road in San Luis Obispo County. This included an analysis of existing and future multimodal conditions. Two alternative corridor concepts plus the No-Build were developed for more detailed analysis. The SR 227 Operations Study was adopted by the San Luis Obispo Council of Governments (SLOCOG) Board in December of 2016.
SR 29 Comprehensive Multimodal Corridor Plan (NVTA). Prior to joining DKS, Jim managed a multidisciplinary corridor study to identify a preferred SR 29 corridor concept and associated infrastructure improvements that best meet local and regional goals, while providing the highest return on investment of limited regional transportation funding for the next 20 years. The plan was developed consistent with the Comprehensive Multimodal Corridor Plan Guidelines.
Competitive Grant Support (Federal/State).
• SB 1 Congestion Relief Cycle I US 101 San Luis Obispo County Multimodal Corridor Study – SCC Grant Application Technical Support (SLOCOG, 2017)
• SB 1 Congestion Relief Cycle I SR 46 East Multimodal Corridor Program Study – SCC Grant Application Technical Support (City of Paso Robles, SLOCOG, 2017) • SB 1 Congestion Relief Cycle I US 101 HOV Santa Barbara County Multimodal Corridor Study – SCC Grant Application Technical Support (SBCAG 2017)
• SB 1 Congestion Relief Cycle II SR 1 SCCRTC, Uni�ied Corridor Study, Multimodal Corridor Study – SCC Grant Application Technical Support (2020)
• SB 1 Congestion Relief Cycle II SR 29 Napa Valley Transportation Authority, Multimodal Corridor Study – SCC Grant Application Technical Support (NVTA, 2020) • SB 1 Congestion Relief Cycle II US 101 San Luis Obispo County Multimodal Corridor Study – SCC Grant Application Technical Support (SLOCOG, 2020)
• RAISE Grant, City of Freemont – Safe and Complete Streets Project Phase II (Task Lead) (2021) • HSIP Cycle 11 Grant 2022, City of Santa Maria–Citywide Signal Improvements • SB-1 SCC Cycle III Grant, SBCAG – Electric Charging Infrastructure Support (2023) • SB-1 SCC Cycle III Grant, US101 Pismo Multimodal Corridor Study–Technical Support (2023)
MEETING
DATE: September 9, 2026
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Nicholas Haecker, Deputy Public Works Director
Melissa Burrola, Management Analyst
SUBJECT: Authorize Rental Agreements, Purchase Orders, and On-Call Agreements Related to Snow Removal Operations for the 2026-27 Winter Season
BACKGROUND & DISCUSSION
The City of Big Bear Lake implements snow and ice clearing and removal, as conditions require, with the objective of meeting three (3) basic components of community safety and welfare:
1. Maintain access to and for emergency services
2. Provide reasonably safe driving conditions throughout the winter months
3. Maintain access to businesses and services.
For the purposes of snow and ice management, the City is split into 11 snow districts that are sized to have one full pass of snow clearing completed, in each district, within one (1) shift of approximately 10-12 hours. For operational planning, City staff is responsible for street plowing and berm reduction activities in four (4) of these districts. Big Bear Mountain Resorts is responsible for one district and the remaining six (6) districts are managed by utilizing on-call contractors. City staff completes the snow management activities using a combination of owned and rented equipment.
Rental Equipment
The City owns a few pieces of equipment that are used in support of winter operations, namely a motor grader, backhoes and loaders, crew trucks and all accessories for the equipment, including plows, blades and tire chains. To meet the necessary scale of the City’s responsibilities, rental equipment is required to supplement the City’s owned equipment. The City’s required rental equipment includes loaders, dump trucks, backhoes, and skid steers. This equipment is utilized in various facets of snow and ice management such as clearing roadways, removing snow from sidewalks, and trucking snow from certain areas for storage. Additionally, the City rents a number of changeable message boards (CMS) for the purposes of communicating to the community the existence of snow conditions.
For the purposes of obtaining the rental equipment, staff works through United Rentals (Perris, CA) and Volvo Construction Equipment and Services (Corona, CA) as they are the awarded vendors for this equipment through Sourcewell. Sourcewell is a purchasing collective utilized by Item 1.8
governmental entities that provides for competitively bid contracts for a large variety of products and services, and extends those terms to public entities. United Rentals (Contract #040924-URI) and Volvo Construction Equipment and Services (Contract #011723-VCE) have current awarded contracts through Sourcewell for these rental services and the use of Sourcewell is consistent with the City’s purchasing policy. For changeable message signs, Staff contacted ROW Traffic Safety, Inc. (San Dimas, CA) for the rentals as ROW is the only known rental agency that will allow remote access to the CMS equipment, which is a critical feature for winter usage. The remote access allows all signs to be controlled remotely which enables a quick change or update of messaging and information, minimizing field time and exposure during winter conditions.
A summary of the necessary rental equipment and the associated costs are outlined below:
Equipment Rental Company Quantity Monthly
Rate
(Each)
Months Total w/
Tax and
Delivery
Dump Truck- 3 yd United Rentals 1 $2,918 5 $ 19,356
Dump Truck- 10 yd United Rentals 3 $5,057 5 $ 84,071
Backhoe United Rentals 6 $2,461 5 $ 81,889
Skid Steer United Rentals 1 $2,225 5 $ 12,766
Loader (110L/120L) Volvo 7 $5,800 5 $ 236,930
Changeable Message
Sign (CMS)
ROW Traffic Safety 6 $1,500 5 $ 45,000
Total $ 480,012
The costs associated with the above equipment include all rental fees, sales tax, and roundtrip transportation to Big Bear Lake. The terms of the rental agreements are on a month to month basis meaning that staff can reduce or increase the deployment of equipment as necessary based upon weather conditions and the City is billed only for the actual time that the equipment is actively being rented. Executing these agreements now will allow staff to coordinate the delivery of this equipment so that it is in place beginning November 1, allowing sufficient time for it to be prepared for the season. The rental agreements are planned for the months of November, December, January, February, and March. Staff is requesting approval of a 20% contingency should the weather conditions dictate that this equipment be kept on rental into April. Should the equipment be kept into April, the rental rates may transition to weekly or daily rates to best meet the needs of the City.
On-Call Snow Removal Agreements
Local contractors are responsible for the snow removal activities within six (6) of the City’s 11 snow districts utilizing on-call agreements. Under these agreements, the contractor submits a fee schedule inclusive of all costs associated with labor, at prevailing wages, and all equipment, fuel, and materials required to complete the necessary snow and ice clearing and removal. The contractors will be compensated, according to the fee schedule, for all hours that their labor and equipment are in service at the direction of the City. No retainers or stand-by fees are paid under these agreements. The issuance of an on-call contract does not guarantee any work assignments or expenditures with these vendors but enables the City to utilize them when needed. The executed agreements for all vendors will be kept on file and include all terms, fee schedules, and required insurance endorsements.
The expense incurred by these agreements varies per storm event based upon the frequency and duration of the calls for service. Public Works leadership is responsible for determining the response, including the types and quantities of equipment as required by magnitude of each snow event and will deploy the necessary resource according to the City’s situational need. Generally, the contractors are assigned to the necessary plowing routes as well as being used to support berm reduction, snow hauling, and other key winter activities.
The identified contractors are all either based within the Big Bear Valley and/or have performed work within the City over the years demonstrating that they are experienced and equipped to work in winter conditions. These contractors are responsible for providing their own dozer blades, chains, cutting edges, and other equipment specific to winter conditions and the identified services.
The contractors with whom the City will issue an On-Call Snow Removal Contract are:
Contractor Location
Bear Valley Paving Big Bear Lake, CA
Big Bear Log Works, Inc. Big Bear Lake, CA
GRT Concrete, LLC Big Bear City, CA
Lloyd Wood Trucking, Inc. Chino, CA
Mile High Equipment Big Bear Lake, CA
Romans Construction Big Bear Lake, CA
McDonald Construction Big Bear Lake, CA
Upon these approvals, staff will work to coordinate the execution of all necessary contracts and purchase orders. The intent of these actions is to have all equipment and contractors in place by November 1.
Winter Maintenance Materials and Supplies
A key component of winter maintenance is the deployment of cinders once the roads have been cleared of snow. Cinders are rough, aggregate materials, specifically volcanic rock, that are spread on roads to improve vehicle traction. The City owns and utilizes three (3) cinder spreaders as a part of its vehicular fleet. Cinders are purchased from Sierra Aggregate Company, Inc. who source and deliver the cinders directly to the City from their mining operation near Lucerne Valley, CA.
The total cost of the cinders, including the material, delivery, and tax is $90 per ton. Staff is requesting a purchase order authorization with Sierra Aggregate Company, Inc. in an amount not to exceed $30,000, which will provide for up to 333 tons of cinder material for the winter season.
FISCAL IMPACT
Funding for the equipment rentals and purchases for snow removal is included within the approved Fiscal Year 2026-27 Annual Budget, within the Street Maintenance and Snow Removal Division.
The identified expenses include the equipment rental and the purchase of cinders. For the equipment rental, staff is requesting the authorization of $480,012 to the identified vendors as well as a contingency amount of $96,002 (20%) should the rental periods or equipment need to be adjusted based upon winter conditions. For the purchase and delivery of cinders, the requested authorization is a purchase order in the amount of $30,000. For the contractual services, as the work is done on a time and materials basis, the costs vary based upon the deployment of these resources and are not known at this time.
The table below identifies the available resources included within the adopted budget related to snow removal activities.
Fiscal
Year
Description Fund Account No. Amount
2026-27 Automotive Expense -
Snow
Street Maintenance
/Snow Removal
110-4320-1451 $120,000
2026-27 Contract Services – Snow
Removal
Street Maintenance
/Snow Removal
110-4320-2290 $360,000
2026-27 Contract Services – Snow
Removal – Big Bear Blvd
Street Maintenance
/Snow Removal
110-4320-2291 $ 80,000
2026-27 Cinders / Cinder Hauling Street Maintenance
/Snow Removal
110-4320-2315 $ 25,000
2023-27 Machinery / Equipment Street Maintenance
/Snow Removal
110-4320-3960 $470,000
Total Adopted Budget $1,055,000
ENVIRONMENTAL CONSIDERATION
This action is not considered a project pursuant to the California Environmental Quality Act (CEQA), therefore no environmental determination is required for this action.
CONSIDERATION OF STRATEGIC PRIORITIES
This action aligns with Strategic Priority No. 5 to “preserve and protect the quality of life for the residents and businesses.”
RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Authorizing Rental Agreements, Purchase Orders, and On-Call Agreements Related to Snow Removal Operations for the 2026-27 Winter Season.
ATTACHMENT
1. Resolution 2026-XX
RESOLUTION NO. 2026-XX
RESOLUTION AUTHORIZING RENTAL AGREEMENTS, PURCHASE ORDERS,
AND ON-CALL AGREEMENTS RELATED TO SNOW REMOVAL OPERATIONS FOR THE 2026-27 WINTER SEASON
WHEREAS, the City of Big Bear Lake implements snow and ice clearing and removal according to three basic components of community safety and welfare: (1) Maintain access to and for emergency services, (2) Provide reasonably safe driving conditions through the winter months, and (3) Maintain access to businesses and services; and, WHEREAS, snow removal is provided through a number of resources including City staff, oncall contractors, and Big Bear Mountain Resorts and the City staff efforts are supported by both City owned and rented equipment; and,
WHEREAS, the City rents a number of pieces of equipment, including loaders, dump trucks, backhoes, skid steers, and changeable message signs to support the City’s efforts during winter operations; and,
WHEREAS, through the City’s membership in Sourcewell, a nationwide purchasing collective, the City can access competitively bid contracts for the required rental equipment; and, WHEREAS, the City engages a Sourcewell Contract from Volvo Construction Equipment and Services of Corona, CA (Sourcewell Contract #011723-VCE) for the rental of necessary Volvo Loaders; and,
WHEREAS, the City engages a Sourcewell Contract from United Rentals of Perris, CA (Sourcewell Contract #040924-URI) for the rental of necessary dump trucks, backhoes, and skid steers; and,
WHEREAS, the City engages ROW Traffic Safety of San Dimas, CA for the rental of changeable message signs as their rental allows for the customer to access all sign features, including the remote access, which is not standard of other rental agencies; and, WHEREAS, these approvals will enable the necessary equipment to be in place beginning November 1st to be prepared for the upcoming winter season; and, WHEREAS, the City utilizes cinders, which are volcanic rock, as the rough, aggregate material improves traction for vehicles on roads during winter conditions and these materials are sourced from Sierra Aggregate Company, Inc.; and,
WHEREAS, the City utilizes on-call contractors to perform snow and ice removal services within the right of way, including street plowing of six (6) of the City’s 11 snow districts, berm reduction, sidewalk clearing, and snow hauling; and,
WHEREAS, under these on-call agreements, the contracts are compensated for all costs, inclusive of labor at prevailing wage rates and all equipment, fuel, and materials to complete the necessary services; and,
Item 1.8
Attachment 1
WHEREAS, the contractors with whom the City will execute on-call agreement for snow removal services are locally based contractors who have the appropriate experience and equipment to perform these winter service and they include Bear Valley Paving, Big Bear Log Works, Inc., GRT Concrete, LLC, Mile High Equipment, Lloyd Wood Trucking, Inc., McDonald Construction, and Romans Construction; and,
WHEREAS, funding for the rental of equipment, purchase of equipment, and the on-call contractors is available within the adopted Fiscal Year 2026-27 Annual Budget within the Street Maintenance and Snow Removal fund.
NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Big Bear Lake that:
1. A rental agreement and associated purchase order is authorized with United Rentals in an amount not to exceed $237,698.40 for the rental of backhoes, dump trucks, and skid steers.
2. A rental agreement and associated purchase order is authorized with Volvo Construction Equipment Services in an amount not to exceed $284,316 for the rental of loaders.
3. A rental agreement and associated purchase order is authorized with ROW Traffic Safety in an amount not to exceed $54,000 for the rental of changeable message signs.
4. On-Call Snow Removal Agreements are authorized with the following contractors: Bear Valley Paving, Big Bear Log Works, Inc., GRT Concrete, LLC, Lloyd Wood Trucking, Inc., McDonald Construction, Mile High Equipment, and Romans Construction.
5. A purchase order is authorized with Sierra Aggregate Products, Inc. in an amount not to exceed $30,000 for the purchase and delivery of cinders.
6. The City Manager is authorized to execute all necessary documents for these actions in a form approved by the City Attorney.
PASSED, APPROVED AND ADOPTED this 9th day of September, 2026.
Randall Putz, Mayor
ATTEST:
Erica Stephenson, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss
CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2026-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 9th day of September, 2026, and that the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Erica Stephenson, City Clerk
MEETING
DATE: September 9, 2026
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Miguel Cabanas, PE, PLS, Engineering Manager
Israel Gomez Rosales, Associate Engineer
SUBJECT: Award a Construction Contract to Vortex Services, LLC DBA Sancon Technologies for the 2026 Sanitary Sewer Cured in Place Pipe Project
BACKGROUND & DISCUSSION
The City’s sanitation system includes, amongst other elements, approximately 130 miles of sewer mains of various sizes and construction materials. Within the Capital Improvement Program, there are maintenance and repair initiatives identified for the sanitation system, including cleaning and CCTV inspection of sewer mains and the installation of cured in place pipe liners. The Sanitary Sewer Cured in Place Pipe (CIPP) Project will install CIPP lining in approximately 8,500 linear feet of sewer main to correct deficiencies, such as root intrusion, pipe collapse, and erosion within the existing sewer mains. The CIPP lining process is an efficient and cost effective approach to maintaining and repairing sewer mains without the need to excavate the street. This project will address sewer mains in the area of the City between Edgemoor Rd. and Lakeview Dr., North of Big Bear Blvd.
On April 8, 2026, the City Council authorized staff to proceed with a bid solicitation for this project in accordance with the California Public Contract Code and the City of Big Bear Lake Purchasing Guidelines. Staff circulated a Notice Inviting Bids through the Grizzly Newspaper, the City website, and PlanetBids, which is a widely used, online bid solicitation service. A non-mandatory pre-bid conference was held on August 20, 2026 which provided the opportunity to review the project with potential bidders. On Thursday, August 27, 2026, staff received, opened, and publicly read aloud six (6) sealed bids for this project with the following results:
Bidder Location Total Base Bid Price
Nu Line Technologies, LLC Vista, CA $497,387.45
Vortex Services, LLC DBA Sancon
Technologies
Huntington Beach, CA $531,371.60
Spinello Infrastructure West, Inc. Pomona, CA $569,760.40 Insituform Technologies, LLC Chesterfield, MO $610,384.54 Southwest Pipeline and Trenchless Corp. Torrance, CA $658,676.40 Express Sewer & Drain, Inc. Rancho Cordova, CA $1,099,690.50 Staff reviewed the submitted bids for completeness and accuracy and evaluated the contractors’ qualifications, experience, and ability to successfully complete the project. Upon review of the bid Item 1.9
of Nu Line Technologies, LLC, the apparent low bidder, staff determined that the bid of Nu Line Technologies, LLC was not properly signed as required by the bid specifications. Pursuant to the City’s bid specifications for this project, Article 14. Signing of Bids, “all bids submitted shall be executed by Bidder or its authorized representative.” In addition to staff’s identification of the lack of execution of this bid, Vortex Services, LLC DBA Sancon Technologies, the second lowest bidder, submitted a bid protest letter identifying the lack of execution of the bid and requesting that it be deemed nonresponsive. Based upon the lack of execution of the submitted bid, staff is recommending that the City Council find the bid of Nu Line Technologies, LLC to be nonresponsive.
As the bid of Nu Line Technologies has been found to be nonresponsive, Vortex Technologies, LLC DBA Sancon Technologies (Sancon) is the lowest responsive bidder for the 2026 Sanitary Sewer Cured in Place Pipe Project. Sancon is an experienced general engineering contractor that has extensive experience in sanitary sewer lining and rehabilitation. Sancon has successfully completed similar projects for multiple jurisdictions across Southern California, including CIPP lining projects in the City of Big Bear Lake in 2022, 2023, and 2024.
Staff recommends that the City Council award a construction contract for this project to Vortex Services, LLC DBA Sancon Technologies, in the amount of the base bid of $531,371.60.
Furthermore, staff is requesting that the City Council authorize a contingency amount of $43,628.40 (approximately 8%) to address unforeseen conditions throughout the course of construction, for a total award not to exceed $575,000.
FISCAL IMPACT
The 2026 Sanitary Sewer Cured in Place Pipe Project is included within the adopted FY 2026-27 Annual Budget and Capital Improvement Program. The total contract authorization is in an amount not to exceed $575,000.
Fiscal Year Description Fund Account No. Amount
2026-27 Sanitation Infrastructure Capital Projects 321-4555-2240 $ 575,000
ENVIRONMENTAL CONSIDERATIONS
At the time that the City Council authorized the bid solicitation for this project, the project was found to be categorically exempt from the California Environmental Quality Act (CEQA) pursuant to section 15301. b Existing facilities of both investor and publicly-owned utilities used to provide electric power, natural gas, sewerage, or other public utility services.
CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priority No.1 as it “supports and invests in sustainable infrastructure projects and programs consistent with the needs of our community”.
RECOMMENDED ACTION
It is recommended that the City Council reject the bid of Nu Line Technologies, LLC as nonresponsive, and award a construction contract to Vortex Services, LLC DBA Sancon Technologies for the 2026 Sanitary Sewer Cured In Place Pipe Project, in an amount not to exceed $575,000; and authorize the City Manager to execute the contract and any related project documents.
ATTACHMENT
1. Bid Protest Letter from Vortex Services, LLC DBA Sancon Technologies September 2nd, 2026
City of Big Bear Lake
39707 Big Bear Blvd
Big Bear Lake, CA 92315
Attn: City Engineer
Re: Protest of Nuline Technologies’ bid for the 2026 Sanitary Sewer Cured-In-Place Pipe Project Dear City Engineer,
Please see this letter as Vortex Services LLC, dba Sancon Technologies’ formal protest of the above referenced bid.
Nuline Technologies’ submitted bid package did not include a signature on the top of Bid Package page #22, which is the signature that fully certifies, under penalty of perjury, the information and requirements outlined on bid package pages 19 through 21. Pages 19 through 22 including Nuline’s attachments are included herein for review.
Based on the above finding, Vortex Services requests that the City find Nuline Technologies’ bid nonresponsive, reject their proposal, and award the contract to the lowest, responsive, and responsible bidder, Vortex Services LLC, dba Sancon Technologies.
Please let me know if you have any questions related to the above.
Thanks,
Ryan Helmuth
Regional Vice President
Vortex Services LLC, dba Sancon Technologies
Item 1.9
Attachment 1
MEETING
DATE: September 9, 2026
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Miguel Cabanas, PE, PLS, Engineering Manager
Israel Gomez Rosales, Associate Engineer
SUBJECT: Award a Construction Contract to B&D Construction Co., Inc. for the 2026 Sanitary Sewer Cleaning and CCTV Inspection Project
BACKGROUND & DISCUSSION
The City’s sanitation system includes approximately 130 miles of sewer mains. A key element of the sanitation maintenance efforts is the routine cleaning and video inspection of the sanitary sewer system. This project has been designed to clean the identified sewer mains by hydro jetting, a process that uses pressurized water to clean the interior of the pipes and remove debris, including tree roots and other solids. Once the cleaning is completed, video inspection will be performed on the identified lines. In addition to completing routine maintenance, the video footage will assist in the development of future maintenance activities and CIP projects. Furthermore, the video footage will support the assessment of the City’s sewer system that will be completed during the update of the City’s Sewer Master Plan. This project is anticipated to clean and inspect approximately 139,000 linear feet of sewer main throughout the system. This project will focus on the areas of the City that include the entire stretch of Big Bear Boulevard and Moonridge, including the upper and lower sections of Moonridge.
City staff developed the scope of work, plans, and specifications for this project. For this scope of work, the Engineer’s Estimate of Probable Construction Costs was $449,808.85. On April 8, 2026, the City Council authorized staff to proceed with a bid solicitation for this project in accordance with the California Public Contract Code and the City of Big Bear Lake Purchasing Guidelines.
This effort included the circulation of a Notice Inviting Bids through the Grizzly Newspaper, the City website, and PlanetBids, which is a widely used, online bid solicitation service. A nonmandatory pre-bid conference was held on Thursday, August 20, 2026 which provided the opportunity for staff to answer any questions from potential bidders.
On Thursday, August 27, 2026, staff received, opened, and publicly read aloud ten (10) sealed bids for this project with the following results:
Item 1.10
Bidder Location Total Base Bid
Price
B&D Construction Co., Inc. Upland, CA $424,317.35
National Plant Services, Inc. Long Beach, CA $424,657.52 APS Environmental, Inc. North Highlands, CA $437,448.15 Vortex Services LLC DBA Sancon
Technologies
Huntington Beach, CA $437,523.09
Faze 1 Corp DBA Premier Pipe, Inc. Upland, CA $449,128.88 Downstream Services, Inc. Escondido, CA $471,909.13
Nu Line Technologies, LLC Vista, CA $479,988.08
ASAP Construction, Inc. Yucaipa, CA $514,951.95
Pipe Tec Inc. Baldwin Park, CA $790,525.99
Coastline Water Resources, Inc. Roseville, CA $802,277.64 Staff reviewed the submitted bids for completeness and accuracy and evaluated the contractors’ qualifications, experience, and ability to successfully complete the project. B&D Construction Co., Inc. is an Upland, CA based general engineering contractor that has extensive experience performing similar sewer cleaning and video inspection projects. The company possesses the technical expertise, staffing capacity, and equipment resources necessary to complete the project in a timely and high-quality manner.
B&D Construction Co., Inc. has provided references for similar projects from Pacific Gas & Electric (PG&E), the Burlington Northern Santa Fe Railroad (BNSF), and the City of Claremont, CA. Staff contacted the provided references to understand the experience and capabilities of the contractor and staff was satisfied with the information received. Based upon the review of the bids submitted, as well as a check of provided references, staff finds that B&D Construction Co., Inc. is the lowest responsive bidder for this project.
The base bid received from B&D Construction Co., Inc. was approximately 6% below the engineer’s estimate. Staff recommends that the City Council award a construction contract for this project in the amount of the base bid of $424,317.35. Furthermore, staff is requesting that the City Council authorize a contingency amount of $41,999.65 (approximately 10%) to address any unforeseen conditions or additional work that may arise throughout the course of this project. With the requested contingency amount the total requested contract award will be in the amount not to exceed $466,317.00.
FISCAL IMPACT
The 2026 Sanitary Sewer Cleaning and CCTV Inspection Project is included within the adopted FY 2026-27 Annual Budget and Capital Improvement Program. The total contract authorization is in an amount not to exceed $466,317
Fiscal Year Description Fund Account No. Amount
2026-27 Sewer Cleaning Inspection Capital Projects 321-4555-3982 $466,317
ENVIRONMENTAL CONSIDERATIONS
At the time that the City Council authorized the bid solicitation for this project, the project was found to be categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301. b Existing facilities as repair and maintenance of a publicly owned utility system.
CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priority No.1 as it “supports and invests in sustainable infrastructure projects and programs consistent with the needs of our community”.
RECOMMENDED ACTION
It is recommended that the City Council award a Construction Contract to B&D Construction Co., Inc. in an amount not to exceed $466,317, for the 2026 Sanitary Sewer Cleaning and CCTV Inspection Project; and authorize the City Manager to execute the contract and any related project documents.
ATTACHMENTS
None
MEETING
DATE: September 9, 2026
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Nicholas Haecker, Deputy Public Works Director
SUBJECT: Authorize a Purchase Order with Bay City Electric Works for Replacement Portable Standby Generators
BACKGROUND & DISCUSSION
The Public Works Department maintains backup or standby generators for key facilities and infrastructure throughout the City. The City’s key facilities, including the Civic Center and the Public Works Yard, as well as many elements of the sanitation system, are affixed with permanent backup generators. In addition to the fixed, permanent backup generators at key locations, the Department also maintains portable backup generators that can be moved throughout the sanitation system and to facilities in the event of failure of any of the existing generators. In addition, the existing portable generators are used to support events in the City.
Given the frequency of power outages within the Big Bear Valley, Public Works staff is focused on the maintenance and replacement of these backup generators as they are frequently deployed to support ongoing operations at the time of power disruption. Over the past several years, staff has coordinated the replacement of approximately six (6) permanent generators within the sanitation system. Additionally, the City Council has recently authorized the purchase of a replacement generator for the Civic Center. The replacements of these generators have been based upon the age and condition of the existing equipment as they generally date to the 1990s, or earlier, and are nearing the end of their service life. The City’s stock of portable generators date to the mid-1990s, when they were purchased as preparation for potential impacts from Y2K. The City’s existing portable generators, have performed beyond their expected service life. As these units continue to age, their reliability is diminished and the maintenance and repair of these units has become more frequent and more costly indicating that these resources should be replaced.
The existing generators are 125 kVA and staff has found that thissizing of generators is appropriate as these units are suitable for use anywhere within the sanitation system as well as within the City’s facilities, as needed. Staff contacted Bay City Electric Works, who holds a number of Sourcewell contracts as a distributor for various lines of generators and has furnished all of the City’s generators over recent years, to identify appropriate replacements for these units. Sourcewell is a purchasing collective, of which the City is a member, that provides competitive bid contracts for the use of governmental agencies, often at considerable discounts below list price. Pursuant to the City of Big Bear Lake’s Purchasing Policy and Procedures No. 81-00, the City has the authority to participate in Cooperative Purchasing Agreements with vendors that have already participated in a procurement process with another public agency.
Item 1.11
Bay City Electric Works has identified and provided a proposal for the purchase of two (2) Bobcat 125 kVA portable generators (Model No. PG125WCU-3A-T4F). The proposed Bobcat generators meet all standards for emissions and noise and are able to receive the necessary permits required by the South Coast Air Quality Management District (SCAQMD). These proposed generators have enhanced technology from the current units including onboard computers that keep operational logs and diagnostics as well as the ability to operate and monitor these units remotely, which will assist operations in the event of a sustained power disruption.
Bay City Electric Works has provided a total price of $195,852.87, inclusive of the two (2) generators with the diesel particulate filters, engine block heater, 120V battery charger, tariff, freight and sales tax. The Sourcewell discount for these units totals approximately $94,000 (36%) off of standard list price.
The existing generators that are being replaced will be retired from the City’s fleet and be disposed of through the City’s typical surplus process for vehicles and equipment, which is to send them to an auction house. The auction house will attempt to sell the retired equipment at a public auction and remit any proceeds to the City.
FISCAL IMPACT
Funding is available in the adopted Fiscal Year 2026-27 Annual Budget and Capital Improvement Program as outlined below:
Fiscal Year Description Fund Account No. Amount
2026-27 Equipment Replacement Capital Projects 321-4346-3901 $195,852.87
ENVIRONMENTAL CONSIDERATIONS
Under Section 15378 of the California Environmental Quality Act (CEQA) Guidelines, this is not a project, and, therefore, no environmental review is required.
CONSIDERATION OF STRATEGIC PRIORITIES
The proposed action aligns with the City Council's Strategic Priority Number 1 as it “supports and invests in sustainable infrastructure projects and programs consistent with the needs of our community”.
RECOMMENDED ACTION
It is recommended that the City Council authorize a purchase order with Bay City Electric Works for the purchase of two (2) Bobcat 125 kVA portable generators, in the amount of $195,852.87.
ATTACHMENT
1. Bay City Electric Works Proposal
7/15/2026 Job #: B07885 – PG125
Power Systems Quotation
Job Name: Sourcewell ~ Big Bear Lake
TWO - PG125WCU-3A-T4F
Job #: B07885 – PG125
Date: 7/15/2026
Sales Executive: Wayne Stalcup
Mobile: (909) 520-1603
Email: [email protected]
Item 1.11
Attachment 1
7/15/2026 Job #: B07885 – PG125
Bay City Electric Works in conjunction with Sourcewell/NJPA Contract #020923-CEC is pleased to offer the following generator system for your use on the referenced project. This proposal is in accordance with your e-mail request. No written details, plans, or specifications were provided. The following clarifications, technical exceptions and/or exclusions are noted:
• Fuel and DEF are always excluded.
o Bobcat PG25, PG40 and PG50 do not require DEF.
• DMV Title and Registration are always excluded. A Certificate of Origin will be provided for getting the title and registration from the DMV.
• Any air quality permit (CARB or otherwise) is always excluded. To be provided by others. • Cables are not included in proposal.
• Gen output options are shown below.
• These gen models are available as single voltage or with a voltage selector switch. Please verify with your Salesperson that you have received a quote for the correct voltage configuration.
Major system components include:
TWO (2) Bobcat model PG125WCU-3A-T4F towable diesel-powered generator set, rated for prime power, multi-voltage, 60 Hertz, 1800 RPM, outdoor in weatherproof sound attenuated enclosure with 171.6-gallon diesel fuel tank rated for 32.4 hours at 75% load.
Reference Sourcewell quote # PCK 77989
Will call at the closest BCEW office unless otherwise coordinated. Offloading and placement of equipment is excluded. All deliveries are Monday through Friday 7:00 a.m. to 4:00 p.m.
Deliveries outside the normal business hours will be invoiced as necessary.
System price is …......................................................$195,852.87 Warranty
• All models are covered by a comprehensive limited warranty:
• Package: 1 year / 3000 hours
• Cummins Engine: 2 years / 2000 hours
• Stamford Alternator: 2 years / 4000 hours
• Extended warranty optional
Emissions Permit is not included. To be provided by others. Contact ProActive Consulting Group at (714) 893-7900 or [email protected] for Permit application processing, information and pricing.
7/15/2026 Job #: B07885 – PG125
Quotation Notes:
1. Applicable taxes are included.
2. 3% fee will be added to any payments made by credit card.
3. The kW output listed on this quote letter is at rated conditions unless stated otherwise.
Actual output may vary by site conditions including temperature and elevation. Please check with your Salesperson for any potential deration due to site conditions or specifications.
4. Air quality permit fees and compliance are excluded. Local air quality authorities may require a health risk study or environmental quality assessment. The cost for a health risk study is excluded.
5. Tanks for mobile generators are not UL listed.
6. Towable generators are typically permitted through CARB. Tier 4 generators should meet the emissions requirements for towable applications in CA.
7. Some local Authority Having Jurisdiction (AHJ’s) will require field inspections, additional testing, interconnection with a Fire Alarm system or Building Management System (BMS), or functional verification for particular components/alarms/monitoring. We are bidding to the plans and specifications provided and cannot cover all potential testing that may be requested by AHJ’s. We are bidding to a design spec for a project awarded based on pricing. It is the responsibility of the Consulting/Specifying Engineer to provide the required information to bid the project properly. Testing/inspection often requires attendance by a BCEW technician but in certain instances it may. Please contact us with the specific requirements in writing that apply to your project (from your approved fire permit, County HazMat permit or your inspection corrections) once you have them and our Service Department can quote it accordingly. Tank pressure tests are required in very few areas. These are not included and will be quoted on an as required basis unless they are listed in the specification and specifically listed on our quote.
8. All power system studies including short circuit analysis, protective device coordination and arc flash analysis and mitigation, are the responsibility of others and are not included in this proposal.
9. Protective device calibration, testing (NETA), and setting of protective relays and circuit breaker trip units are the responsibility of others and are not included in this proposal.
10.Fuel, initial fuel fill and fuel for testing is excluded.
11.All DEF (Urea) is excluded.
12.Special lugs are not included unless specifically identified in this proposal. You will receive the standard lugs for the provided breakers.
13.Prices quoted are not applicable for work subject to any state or federal prevailing wage requirements. We are an equipment supplier, not a subcontractor. Please contact your sales executive if prevailing wage still applies.
14.Quotation is valid for 30 Days. This quote may be modified and/or rescinded by BCEW at its sole discretion unless the quote is accepted before the expiration date.
15.The Tariff cost at time of quotation is included. We reserve the right to adjust the Tariff Fee amount as the global economic situation changes affecting certain materials/components.
These are passed through to BCEW from its manufacturer(s) and will be invoiced as incurred.
7/15/2026 Job #: B07885 – PG125
16.Minimum engine loading will be required for proper operation of Tier 4 systems. Underloading may cause engine damage. Proper loading and operation is the responsibility of the end user. Quarterly maintenance is always recommended for all generators and strongly advised when aftertreatment is utilized. Please review the Installation Manual and the Operation and Maintenance Manuals for the Tier 4 system and the generator to ensure proper performance and avoid issues.
Terms and Conditions:
1. Terms of payment are net 30 days from factory shipment, upon approval of credit department.
2. Materials will be invoiced on the date of shipment from the factory.
3. Acceptance of purchase order is based on materials quoted.
4. 1.5% per month will be assessed on unpaid balances if not paid within terms.
5. Terms for retention and liquidated damages will not be accepted.
6. The following charges will be assessed for cancellation of any order:
a. 10% of total order price if cancelled after we have provided submittals but prior to release for manufacture.
b. 25% of total order price if cancelled after release for manufacture, or if the equipment is already on order with the factory.
c. 50% of total order price if cancelled less than 90 days of scheduled shipment date. d. 100% of total order price if cancelled within 60 days of scheduled shipment.
Equipment Lead Times:
1. Current factory lead time for the generator is 22 weeks from written release for production.
Lead times are estimated at time of quote and may vary at time of order.
SOURCEWELL 36% OFF LIST 2026 PRICING BASED OFF 2026
CONTRACT NUMBER: 020923-CEC
MEMBER NUMBER: 18858
OPTION#
46871243 - PG125WCU-3A-T4F (LIST): 127,181.67 (SOURCEWELL): $81,396.00 46870442 - FUEL SYS. EXTRNL FUEL AND DEF (LIST): $2,483.00 (SOURCEWELL): $1,589.00 46870468 - ENGINE BLOCK HEATER PG150 OPTION (LIST): $534.00 (SOURCEWELL): $342.00 46870440 - 120V BATTERY CHARGER (LIST): $492.00 (SOURCEWELL): $315.00 TOTAL X 2 GENERATOR SETS: (LIST): $261,382.00 (SOURCEWELL): $167,284.00 TARIFF SURCHARGE: $7,232.00
FREIGHT (FROM MFG): $3,150.00
PRE – DELIVERY INSPECTION AND WARRANTY REGISTRATION: $3,200.00 DELIVERY FROM RANCHO CUCAMONGA TO BIG BEAR LAKE: $ 900.00 SUBTOTAL: $181,766.00
SALES TAX 7.75%: $14,086.87
TOTAL: $195,852.87
7/15/2026 Job #: B07885 – PG125
We appreciate this opportunity to offer our equipment for your consideration. Please call if you have any questions or if I can help in any way. Bay City Electric Works wants to be your Generator System Supplier.
The authorized purchaser identified below accepts this proposal and agrees, upon acceptance of this contract by Bay City Electric Works, to purchase and pay for the equipment, accessories, and service in accordance with the terms and conditions set forth above.
Company name: ____________________________________________________ Purchaser name and title (please print): __________________________________ Purchaser signature: _________________________________________________ Date: _________________ Purchase Order: ________________________________ Delivery Date Requested by Purchaser: __________________________________ If a delivery date is not provided, BCEW will postpone the release of product orders with its respective vendors until the date is provided in writing. It is the sole responsibility of the Purchaser to provide a delivery date within the current factory lead times.
PLEASE INCLUDE PRELIM INFORMATION WHEN ISSUING A PURCHASE ORDER.
GENERATOR SALES - SERVICE - PARTS - RENTALS
To learn more, visit our website at www.BCEW.com
PG125WCU-3A-T4F
Diesel Rental Generator
Serial Code: K88
Bobcat.com (800) 633-5206
* Note: Not all listed voltages are available on standard product. Some voltages may require selection of optional features.
Key Features
• Designed and manufactured in an ISO9001-certified facility in Statesville, North Carolina, USA. • Heavy duty mobile generator system designed for prime power operation in rental, construction and special events applications.
Voltage Frequency
(Hz)
Power Prime Power Rating Standby Power Rating
Configuration Factor kVA kW Current
(A) kVA kW Current (A)
600/346V - 3Ø WYE 60 0.8 N/A N/A N/A N/A N/A N/A
480/277V - 3Ø WYE 60 0.8 125 100 151 137 110 165
240/139V - 3Ø WYE 60 0.8 125 100 301 137 110 330
208/120V - 3Ø WYE 60 0.8 121 97 336 136 109 379
240/120V - 1Ø ZIG ZAG* 60 1 86 86 360 86 86 360
400/230V - 3Ø WYE 50 0.8 105 84 152 117 94 170
PG125WCU-3A-T4F | Diesel Rental Generator
Bobcat.com (800) 633-5206
Skidbase and Enclosure
• Package foundation is a heavy duty, oilfield-ready skidbase equipped with four-point tie downs. • The skidbase is a fully bunded, Environmental Containment design, sized to contain at least 110% of total oil and fuel volume, to prevent any leakage of hazardous fluids from the package. • Ducted air intakes ensure near-zero water ingression into the containment area, even during operation in the heaviest rain conditions.
• The enclosure is constructed from corrosion-resistant galvannealed steel and coated with a 13 stage powder paint process for long life even in harsh environments.
• The enclosure panels are fitted with sound-absorbing acoustical material to help reduce noise for quiet operation in noise sensitive applications such as concerts, events and nighttime construction. • Wide opening access doors are side hinged, providing easy access to service and maintenance points and are equipped with recessed, pad-lockable handles and safety latches to hold doors open during servicing. • Package is equipped with a center-point lifting eye for safe, well-balanced hoisting, designed with a 5 x safety factor for the weight of a fully fueled unit with running gear.
Diesel Engine
• Heavy-duty Cummins diesel engine is emissions certified to EPA Tier 4-final standards and provides the optimum mix of performance and fuel economy. • The Diesel Oxidation Catalyst (DOC) and Selective Catalyst Reduction (SCR) aftertreatment system meet the stringent NOx and particulate limits without the use of a Diesel Particulate Filter (DPF). • Dual frequency capability allows operation at 50 hertz or 60 hertz with the flip of a switch. • Electronically controlled engine provides isochronous frequency control and advanced diagnostic monitoring and protection. • The engine generator assembly is mounted on fail-safe vibration isolators. • Coolant and oil drains are piped to bulkhead fittings mounted on the enclosure and all filters and maintenance points are easily accessed for safe and easy servicing. • Engines are globally supported by the engine OEM and Bobcat.
CoolBox+ Cooling System
• Bobcat’s CoolBox+ cooling system brings cool air into the enclosure through ducted inlet panels to ensure low noise levels. • Cooling air flows through the package by an engine-driven pusher fan which moves airflow from the inlet panels, across the powertrain and through the heat exchangers before being exhausted through the roof outlets in the discharge plenum. • The engine driven fan is equipped with a clutch to allow the fan to operate at variable speeds to optimize cooling system performance and maintain internal enclosure temperature at a broad range of ambient temperatures and load conditions. • The CoolBox+ solution maximizes performance to achieve the lowest noise levels and minimum water ingression within a compact footprint.
• Bobcat generators provide performance at the full prime power rating at ambient temperatures up to 104ºF (40ºC) without derating.
Alternator
• Stamford alternators feature brushless excitation providing industry leading motor starting kVA and 300% overload capability. • Stamford automatic voltage regulator provides precision control of voltage level and fast response to load changes. • Class H insulation with upgraded environmental coating for ultimate resistance to high temperature and humidity. • Three position Voltage Selector Switch (VSS) to easily configure the units for operation at most common voltages.
Control System
• A complete array of operator-preferred analog gauges provide at-a-glance monitoring of vital engine and generator parameters. • Solid state engine control module provides convenient, microprocessor-controlled startup at the push of a button and protects the generator system from an array of faults while providing the operator with indication of any faults on the LED display. • Standard Run / Idle selector switch allows operators to start and warm up the generator at low engine speed to prevent excess engine wear when operating in cold climates. • Engine Diagnostic Trouble Codes (DTCs) are displayed on the LCD screen, providing operators and technicians with a numeric and text explanation of the fault code, minimizing the need for expensive hand-held code scanners. • Standard remote Auto Start / Stop capability via two wire, closed contact logic, allows for connection to automatic transfer PG125WCU-3A-T4F | Diesel Rental Generator
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switchgear and other remote starting devices.
• Industry-leading Voltage Selector Switch (VSS) protection feature prevents switching the VSS while generator is operating. • Pad-lockable battery disconnect switch is mounted inside the enclosure.
Power Connections
• All controls and connection points are grouped at the rear of the unit for safety and operator convenience. • Power cables are connected at an oversized five lug (L1 L2 L3 N PE) terminal board capable of accepting bare end cable or terminated cables.
• Convenience receptacle panel includes individual branch circuit breakers. • Optional camlock panel includes a panel mounted set of 400A female connectors to further expand connection capabilities.
Fuel and DEF System
• Single fuel tank sized for 24 hour runtime at full load is mounted within the skid base, providing double wall protection. • Fuel tank mounted low in frame and centered to ensure balanced lifting and low center of gravity. • The fuel filler is located within the containment basin, minimizing possible spillage. • Standard primary fuel / water separator and fine micron secondary fuel filter keep contaminates out of the system and increase reliability. • The containment system features a three-inch drain plug for easy cleaning, and the fuel tank is equipped with a drain plug mounted behind the containment plug for easy cleaning.
• Leak-proof fuel vents eliminate the potential for fuel purge during out-of-level conditions during transport and load / unload. • Low fuel shutdown ensures the engine will not lose prime if it runs out of fuel. • Diesel Exhaust Fluid (DEF) tank sized for a minimum of 24 hour runtime.
Running Gear
• Integrated running gear system mounts directly to generator skidbase providing an industry-best low center of gravity for safe, stable towing, on-road or off-road.
• Tandem axle torsion suspension with E-Z-Lube hub assemblies and electric brakes or optional hydraulic surge brakes. • All models feature high quality, grommet-mount lighting and meet Federal Motor Vehicle Safety Standards for lighting and conspicuity.
• Trailer-to-vehicle connector is a 7-pole “RV”-style plug with a high quality, jacketed wiring harness. • All units are equipped with a 3-inch pintle eye or optional 2-5/16” ball hitch, heavy duty safety chains and a high quality, heavy-duty jack stand.
Options
• Bobcat models can be equipped with a broad array of optional equipment to meet the need of specific applications. Common selections include:
• Cold start options including engine coolant heater, battery pad warmers, and heated crankcase breather systems • Three-way fuel valve for connection to a remote fuel tank • Battery charger
• Automatic oil level maintainer
• Keyed door locks
• Intelligent load management system (ILMS)
• Running gear options including rear stabilizer jacks, drawbar-mounted tool box and spare tire Warranty
• All models are covered by a comprehensive limited warranty:
• Package: 1 year / 3000 hours
• Cummins Engine: 2 years / 2000 hours
• Stamford Alternator: 2 years / 4000 hours
• Extended warranty optional
PG125WCU-3A-T4F | Diesel Rental Generator
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Operator Panel Features
1. Tachometer: 0-3000 RPM scale
2. Oil Pressure: 0-150 PSI scale
3. Coolant Temperature: 100º-260ºF scale
4. Fuel Level: E-1/4-1/2-3/4-F scale
5. Diesel Exhaust Fluid (DEF) Level: E-1/4-1/2-3/4-F scale
6. Control Power On / Off Switch
7. Alarm Silence Button (optional)
8. Voltage Adjustment Control
9. Run / Idle Control Switch
10. TG410 Controller
11. Frequency-meter: 45-65 Hz scale
12. AC Ammeter: Dual scale: 0-200A @ 480V / 0-400A @ 208V
13. AC Voltmeter: 0-600 V scale
Operator Panel
PG125WCU-3A-T4F | Diesel Rental Generator
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TG410 Automatic Start Stop Controller
TG410 Genset Controller Features
Functionality
• Automatic shutdowns and warnings
• Manual and remote AutoStart
• Engine speed adjustment
• Aftertreatment conditioning controls and status Icons Auto / Force / Inhibit
• SAE J1939 electronic engine communication
• Engine Fault Code Annunciation
SPN / FMI / OC
• 150 Event Fault Log
• Isolated RS 485 Modbus communication capable
• NFPA 110 Level 1 capable
• Maintenance counter
• AutoStart on low battery capable
• Exerciser clock
• Automatic, inverse time delay overcurrent protection
Form Factor
• 6-Button control
• 6-Line LCD Display with user adjustable contrast and temperature compensation from -4ºF (-20ºC) to 158ºF (70ºC)
• 1 Multicolor (Red/Yellow/Green) Status LED
• Front Gasket Seal for water ingress prevention to IP65 protection • Conformal coated circuit board for protection against moisture and contaminants • Rugged polycarbonate enclosure designed to survive extreme applications and abuse • Controller functions in ambient conditions ranging from -40ºF/C to 158ºF (70ºC) • Meets or exceeds SAE J1113-11 with respect to electrical transients • Meets or exceeds SAE J1455 with respect to vibration, thermal shock and cycling • Meets or exceeds MIL-STD-461E with respect to electromagnetic compatibility • Maximum 600V AC, true RMS sensing, +/- 1% full scale accuracy • Current sensing, +/- 2% full scale accuracy
PG125WCU-3A-T4F | Diesel Rental Generator
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Engine Data
Engine Manufacturer Cummins
Model Number QSB5-G11
Prime Output @ 1800 RPM 153 bhp 114 kWm
Standby Output @ 1800 RPM 169 bhp 126 kWm
Prime Output @ 1500 RPM 131 bhp 98 kWm
Standby Output @ 1500 RPM 147 bhp 110 kWm
Engine Type Four Cycle, Inline
Engine Control ECU
Emissions Certification EPA Tier 4 Interim
Number of Cylinders 4
Aspiration Turbocharged / Intercooled / cEGR
Aftertreatment Technology Diesel Oxidation Catalyst (DOC) / Selective Catalyst Reduction (SCR) Bore × Stroke 4.21 x 4.88 in 107 x 124 mm
Displacement 275 in34.5 L
Compression Ratio 17.2:1
Governor Type Isochronous
Speed Regulation Accuracy + / - 0.25% Steady State
Single Step Load Acceptance 100%
Cooling System 50% Glycol / 50% Water
Charging Alternator Output 70A
DC System Voltage 24 V
Battery Size / Output 2 × Group 31 / 1000CCA
Fluid Capacities Gal L
Engine Crankcase Lubricant Capacity 2.8 10.6
Cooling System Capacity 7.1 26.9
Usable Fuel Cell Capacity 171.6 649.6
Usable DEF Tank Capacity 24 91
60Hz Fuel Consumption Gal / h L / h Runtime
@ 25% Load 2.1 7.9 81.7
@ 50% Load 3.8 14.4 45.2
@ 75% Load 5.3 20.1 32.4
@ 100% Load 7.1 26.9 24.2
DEF Runtime >24
Reference Conditions
Rated Ambient Temperature -20ºF—104ºF -29ºC—40ºC
Minimum Starting Temperature (Standard) 0ºF -18ºC
Minimum Starting Temperature (w/ Cold Start Opt) -20ºF -29ºC Maximum Altitude
PG125WCU-3A-T4F | Diesel Rental Generator
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Power Connections
Main Circuit Breaker Rating 400 A
Overcurrent Trip Setpoint (240V-1Ø) 364 A
Overcurrent Trip Setpoint (208V-3Ø & 240V-3Ø) 373 A
Overcurrent Trip Setpoint (240V-3Ø Delta) N/A
Overcurrent Trip Setpoint (480V-3Ø) 168 A
Overcurrent Trip Setpoint (600V-3Ø) N/A
20A—125V GFCI Duplex (NEMA 5-20R) Receptacles 2
50A—125/250V Temp Power (CS6369) Receptacles 3
400A-600V Camlock Connectors (Optional) 1 Set
Terminal Board Maximum Cable Size (Bare Wire) 2 × AWG 2— 600MCM
Terminal Board Maximum Cable Lug Size 1/2 in (12.7 mm)
Alternator Data
Alternator Manufacturer Stamford
Alternator Model UCI274E
Alternator Type Four Pole Revolving Field
Number of Leads 12
Insulation Class H
Winding Pitch 2/3
Voltage Connection Method Three Position Voltage Selector Switch Excitation Method Brushless w/ Auxiliary Windings
Voltage Regulator Model MX341 Analog
Voltage Regulation Accuracy +/- 1%
Maximum Unbalance Load 25%
Total Harmonic Distortion (THD) <2% @ 0% Load
Telephone Influence Factor (TIF) <50
Motor Starting Capability 480V 600V
SkVA @ 20% Voltage Dip 176 N/A
SkVA @ 25% Voltage Dip 235 N/A
SkVA @ 30% Voltage Dip 302 N/A
SkVA @ 35% Voltage Dip 379 N/A
CS6369 Receptacle
NEMA 5-20R
Receptacle
©2024 Bobcat Company
Due to continuous product improvement, specifications are subject to change without notice REV 5 2/8/2021
Bobcat Company
250 East Beaton Dr
West Fargo, ND 58078
(800) 633-5206
Bobcat.com
PG125WCU-3A-T4F | Diesel Rental Generator
Running Gear To 49CFR571 requirements
Gross Vehicle Weight Rating (GVWR) 7280 lb 3302 kg
Gross Axle Weight Rating (GAWR) 7723 lb 3503 kg
Configuration Tandem Axle
Suspension Torsion
Standard Brake System Configuration Electric
Optional Brake System Configuration Hydraulic Surge
Tires ST205/75R15, Radial
Wheels 15” × 6”, 6 lug on 5.5” bolt circle
Track Width 63 in 1600 mm
Lighting and Reflectors Meets Federal/Canada Motor Vehicle Safety Standard 571.108 Electrical Connection to Towing Vehicle 7-Pole Round “RV” Blade Connector Standard Trailer Coupling 3” (78 mm) Pintle Eye
Optional Trailer Coupling 2-5/16-Inch Ball Coupler
Hitch Height 5-Position Adjustment 20 in—28 in
Safety Chains 2 × 5/16” with slip hooks and safety latches Jack Stand Configuration Trunnion Mount, 5000 lb Capacity A
B
C
A B
C
A
C
Package Data With Running Gear Skidmount
Length (A) 169.9 in 4315 mm 112.9 in 2868 mm
Width (B) 71.3 in 1810 mm 45.3 in 1150 mm
Height (C) 94.9 in 2411 mm 79 in 2007 mm
Weight (Shipping) 5580 lb 2531 kg 4939 lb 2240 kg
Weight (Ready to Run) 6990 lb 3171 kg 6349 lb 2879 kg
Sound Level @ 23ft (7m), 100% Load 68 dB(A)
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MEETING
DATE: September 9, 2026
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Katya Meyer, Project Manager
SUBJECT: Authorize an Implementation Agreement with San Bernardino County Flood Control District for National Pollutant Discharge Elimination System (NPDES) Stormwater Permit - Santa Ana Region
BACKGROUND & DISCUSSION
The Clean Water Act was enacted in 1972 to control pollution of waterways within the United States, making it unlawful for any person to discharge any pollutant from a point source into navigable waters without obtaining a permit from the responsible regulatory agency. Subsequently, the Water Quality Act of 1987 established the National Pollutant Discharge Elimination System (NPDES) that requires municipalities to obtain permits related to stormwater runoff. Municipal Separate Storm Sewer System (MS4) permits are under the purview of the State Water Quality Control Board and all municipalities within the State of California are subject to an MS4 permit.
MS4 permits regulate how a municipality shall manage, treat, and mitigate the impacts of the stormwater that is discharged through each respective municipality’s storm drain system.
The City of Big Bear Lake is within the Santa Ana Watershed, which makes the City subject to the MS4 permit that encompasses San Bernardino County. The current MS4 Permit Order No. R8- 2010-0036, NPDES Permit No. CAS618036 (Permit) expired in January 2015, and was administratively extended by the Santa Ana Regional Water Quality Control Board (Regional Board) until a new permit is issued. The permit is issued jointly to the County of San Bernardino, the San Bernardino County Flood Control District (County), and sixteen incorporated cities (copermittees) in the Santa Ana River Watershed of San Bernardino County. The San Bernardino County Flood Control District is the Principal Permittee, and the sixteen cities including the City of Big Bear Lake are named as co-permittees. Concurrent with the adoption of previous versions of the MS4 Permit, the City has entered into implementation agreements and related amendments with the County and co-permittees since 1992.
The Permit requires all co-permittees to enter into an implementation agreement (agreement) which specifies the responsibilities of the principal permittee and the co-permittees. Historically, all prior agreements have required each co-permittee to designate a representative to the Management Committee, submit timely data and report requests, review and provide feedback on all plans, monitor programs, and other technical elements developed by the Principal Permittee.
San Bernardino County, as the Principal Permittee, bears additional responsibilities in which they must administer the overall stormwater program in conjunction with the cities, lead in the Item 1.12
development of stormwater management programs and studies, act as the liaison with Regional Board staff and prepare the consolidated required reports.
The Agreement has the same distribution of responsibilities, structure, requirements and cost share provisions as prior implementation agreements, with the most recent agreement having been executed in 2011. The proposed agreement contains minor administrative revisions but no substantive changes from the prior agreement. The Implementation Agreement will remain in effect until a new agreement is executed, or a party provides a one year notice for withdrawal.
Continued participation in the MS4 Implementation Agreement allows the City to efficiently satisfy permit requirements through a coordinated regional approach, leverage shared technical and financial resources, participate in watershed-wide water quality programs, streamline monitoring and reporting efforts, and maintain consistency with neighboring co-permittees while minimizing compliance risks and costs. The cost allocation formula that is included within the agreement specifies how the costs are to be distributed amongst the member agencies and includes factors for both the population and land area of each party of the agreement. Based upon Big Bear Lake’s size and population, in FY 2025-26 the City was responsible for 1.63% of the costs associated with the stormwater program.
As previously stated, the current MS4 permit that is in place was issued in 2010 and expired in 2015; however, the Santa Ana Regional Water Quality Control Board extended that permit pending the adoption of a new permit. The proposed new permit has been developed as a regional permit encompassing 60 permittees across Orange, Riverside, and San Bernardino Counties. The initial draft of this updated permit was released for public review in early 2024. Since that time, the Regional Water Board and the permittees have gone through several revisions and additional comment periods. The proposed permit will have increased stormwater program obligations through expanded monitoring, reporting, coordination, and compliance documentation requirements, while also creating the potential for future capital expenditures associated with stormwater treatment and water quality improvement projects.
Over the past several months, the Regional Board has been presented the current working draft of the updated permit for consideration. Based upon extensive public testimony from elected officials and staff of the agencies subject to this permit, the Regional Board has allowed for additional dialogue and collaboration between Regional Board staff and the permittees related to the terms and conditions to be adopted in the new permit. This permit will likely be considered by the Regional Board for adoption over the next several months. Once the new permit is adopted, the County and the co-permittees will work together, as they always have, to coordinate the compliance of all entities subject to that permit as outlined within this agreement.
FISCAL IMPACT
The Agreement includes a cost share obligation to allocate the permit program costs among the sixteen co-permittees. The agreement includes a formula to calculate the cost share of each participating agency based upon population, land area, and an equal share calculation, which is updated annually. For FY 2026-27 the City’s cost share allocation is 1.33% of the total annual cost which is equivalent to $35,201. Funding for this agreement is included within the adopted Fiscal Year 2026-27 Annual Budget.
Fiscal Year Description Fund Account No. Amount
2026-27 NPDES Contract Services Refuse 550-4570-2311 $35,201
ENVIRONMENTAL CONSIDERATIONS
None requiring review pursuant to the California Environmental Quality Act (CEQA).
CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priority No. 1 as it “supports and invests in sustainable infrastructure projects and programs consistent with the needs of our community”.
RECOMMENDED ACTION
It is recommended that the City Council approve the National Pollutant Discharge Elimination System Stormwater Permit Implementation Agreement Santa Ana Region; and authorize the City Manager to execute the agreement and any related documents.
ATTACHMENT
1. Implementation Agreement
1 1 NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM
2 STORMWATER PERMIT IMPLEMENTATION AGREEMENT
3 SANTA ANA REGION
4 5
6 This AGREEMENT entered into as of this [DATE] by San Bernardino County, (herein called 7 the COUNTY), the San Bernardino County Flood Control District (herein called the DISTRICT), 8 and the Cities of Big Bear Lake, Chino, Chino Hills, Colton, Fontana, Grand Terrace, Highland, 9 Loma Linda, Montclair, Ontario, Rancho Cucamonga, Redlands, Rialto, San Bernardino, Upland, 10 and Yucaipa (herein called the CITIES) establishes the responsibilities of each party with respect 11 to compliance with National Pollutant Discharge Elimination System (NPDES) Stormwater 12 regulations administered by the California Regional Water Quality Control Board, Santa Ana 13 Region (SARWQCB) by the authority granted by the federal Clean Water Act (CWA) and its 14 1987 amendments and the Water Quality Act (WQA).
15 16 RECITALS
17 18 WHEREAS, Congress in 1987 amended Section 402 of the Federal Clean Water Act (33 19 U.S.C.A. 1342 (p)) to require the federal Environmental Protection Agency (EPA) to promulgate 20 regulations for applications for permits for stormwater discharges; and 21 22 WHEREAS, these permit regulations require the control of pollutants from stormwater 23 discharges by requiring a National Pollutant Discharge Elimination System (NPDES) Permit for 24 the discharge of stormwaters into waters of the United States; and 25 26 WHEREAS, these EPA regulations require NPDES permits for discharges from municipal 27 separate storm sewer systems (MS4 Permit) on a system-wide or jurisdiction-wide basis; and 28 29 WHEREAS, the State Legislature, in enacting the San Bernardino County Flood Control Act, 30 created the San Bernardino County Flood Control District to provide for the control of flood and 31 storm waters; and
32 33 WHEREAS, the Powers granted to the DISTRICT by the San Bernardino County Flood 34 Control Act include carrying on technical and other investigations, examinations, or tests of all 35 kinds, making measurements, collecting data, and making analyses, studies, and inspections 36 pertaining to water supply, control of floods, use of water, water quality, nuisance, pollution, 37 waste, and contamination of water both within and without the DISTRICT; and 38 39 WHEREAS, the CITIES, the COUNTY, and the DISTRICT desire to develop and implement 40 an integrated stormwater discharge management program with the objective of improving water 41 quality in the Santa Ana Watershed portion of San Bernardino County; and 42 43 WHEREAS, the California State Water Resources Control Board (SWRCB) as designee of the 44 EPA has delegated authority to the Regional Water Quality Control Board – Santa Ana Region 45 (SARWQCB) for administration of the MS4 Permit program and issuance of MS4 Permits 46 within the boundaries of their Region; and
Item 1.12
Attachment 1
2 47
48 WHEREAS, the DISTRICT, COUNTY, and CITIES have been designated as joint permittees 49 (Permittees) by the SARWQCB for the MS4 Permit issued to the County of San Bernardino; and 50 51 WHEREAS, the DISTRICT has been designated as the Principal Permittee in the MS4 Permit; 52 and
53 54 WHEREAS, the COUNTY and the CITIES have been designated as the Co-permittees in the 55 MS4 Permit; and
56 57 WHEREAS, cooperation between the CITIES, the COUNTY, and the DISTRICT to jointly file 58 an application for the MS4 Permit is in the best interest of the CITIES, the COUNTY, and the 59 DISTRICT; and
60 61 WHEREAS, the Permittees shall establish and maintain a Management Committee to 62 coordinate compliance with MS4 Permit requirements and implement a Stormwater Management 63 Program across all jurisdictions covered by this MS4 Permit; and 64 65 NOW THEREFORE, the parties hereto do mutually agree as follows:
66 67 I. Filing Status. The COUNTY, DISTRICT, and CITIES will jointly file (unless directed to 68 proceed separately by the SARWQCB) the application for an area-wide storm water 69 permit. The COUNTY, the DISTRICT, and each individual CITY will be a Permittee. 70 71 II. Management Committee. The DISTRICT, as Principal Permittee, and COUNTY and 72 CITIES, as Co-permittees, shall support and facilitate compliance with area-wide MS4 73 Permit requirements and implementation of the Stormwater Management Program 74 through the workings of the Management Committee. The responsibilities and structure 75 of this committee shall include:
76 77 A. The purpose of the Management Committee shall be to develop policies, 78 (including goals, needs, and priorities) budgets, and implementation 79 strategies and plans for the area-wide Stormwater Management Program 80 to ensure compliance with the MS4 Permit. The Management Committee 81 shall evaluate implementation options and strategies and recommend 82 implementation actions to the DISTRICT.
83 84 B. Each Permittee shall designate in writing at least one authorized 85 representative and one alternate to participate on the Management 86 Committee. Management Committee designees and alternates shall be 87 authorized by their respective city council or governing board to cast votes 88 on behalf of their jurisdiction to determine Stormwater Management 89 Program budgets and all other program elements required to implement 90 the areawide Municipal Stormwater Management Plan (MSWMP). 91 3
92 C. The Principal Permittee shall serve as the chairperson of the Management 93 Committee.
94 95 D. The Management Committee shall meet at the frequency required by the 96 MS4 Permit or on a quarterly basis.
97 98 E. Ten (10) authorized representatives present in person at a scheduled 99 meeting constitute a quorum for the transaction of business of the 100 Management Committee. If a quorum is not present at a scheduled 101 Management Committee meeting, less than a quorum may adjourn the 102 meeting. For all Management Committee actions other than approval of 103 the budget as set forth in Section VII.C.1. of this AGREEMENT, a 104 majority vote of the quorum shall decide any question brought before the 105 Management Committee for decision.
106
107 F. The Management Committee shall support Stormwater Management 108 Program implementation by providing guidance to the Principal Permittee 109 with respect to stormwater program administration and approving 110 elements of the area-wide MSWMP.
111
112 G. The Management Committee may establish subcommittees to support the 113 work of the Management Committee. Subcommittees shall include 114 interested members of the Management Committee, and/or other Permittee 115 staff with necessary expertise. Subcommittees may develop 116 recommendations for Management Committee consideration. Such 117 recommendations require majority approval by members of the 118 subcommittee on a one vote per Permittee basis.
119
120 H. Approval of Management Committee decisions will require a majority 121 vote of the authorized representatives or alternates in attendance, on a one 122 vote per Permittee basis. In the event that the Management Committee 123 does not approve a subcommittee recommendation, the item will be 124 directed back to the subcommittee for reconsideration. 125
126 I. All parties to this AGREEMENT achieve cost savings by working 127 collectively to implement the areawide stormwater program. To maximize 128 these cost savings, the Permittees agree that:
129
130 1. Each authorized representative shall actively participate in 131 Management Committee meetings;
132
133 2. Each Permittee shall actively participate in at least one 134 subcommittee, either through the authorized representative or other 135 authorized designee. Participation will be defined as attendance at 136 fifty percent (50%) or more of subcommittee meetings held in a 137 given fiscal year.
4 138
139 III. Principal Permittee Responsibilities.
140
141 The DISTRICT, acting through its Board of Supervisors, is the Stormwater Program 142 Administrator for purposes of this AGREEMENT. The DISTRICT shall have administrative 143 responsibilities and shall be reimbursed for its time expended on behalf of the Stormwater 144 Program. These rates include actual hourly rate including fringe benefits plus any other direct 145 cost(s). Materials are to be reimbursed at direct cost. 146
147 The DISTRICT, while acting as administrator, will strive to implement the policies, budget, and 148 required program elements according to the recommendations of the Management Committee. 149 In turn, the Management Committee will work in good faith with the DISTRICT to make 150 reasonable policy, budget and required program element recommendations to the 151 DISTRICT. The Parties recognize and acknowledge, however, that the DISTRICT, as governed 152 by the San Bernardino County Flood Control District Board of Supervisors, retains final 153 authority regarding the nature and manner in which the recommendations of the Management 154 Committee shall be executed.
155
156 In the event that the DISTRICT proposes to implement an approach different than the one 157 recommended by the Management Committee, the DISTRICT's proposed alternative action shall 158 be communicated to the Management Committee at the next available meeting of the 159 Management Committee. If the Management Committee approves the alternative action, then 160 the cost sharing provisions of this AGREEMENT shall govern the allocation of any costs 161 associated with that alternative action. If, in good faith, the Management Committee does not 162 approve the alternative action, the DISTRICT may implement the alternative action, but the 163 DISTRICT shall be solely responsible for paying the increased costs, if any, resulting from the 164 alternative action. This increased cost shall be measured by the difference between the cost of 165 the alternative action and the estimated cost of the action as reasonably recommended by the 166 Management Committee.
167
168 If the DISTRICT’S proposed alternative implementation action involves an increase in program 169 costs, that alternative implementation action shall not be adopted until such time as each 170 authorized representative of the Management Committee has had 45 days to relay that alternative 171 implementation action to its various governing bodies for approval. CITIES and COUNTY shall 172 have no responsibility for the incremental increase in cost associated with an alternative action 173 that is not approved by the Management Committee after 45 days has passed with the governing 174 bodies failing to approve the alternative implementation action. 175
176 The DISTRICT will act as the contracting party, on behalf of the Co-permittees for Stormwater 177 Management Program contracts and agreements with all consultants, contractors, vendors or 178 other entities as recommended by the Management Committee. 179
180 The DISTRICT, if recommended by the Management Committee, may act on behalf of the Co181 permittees as applicant in preparing and submitting grant proposals, and may act as administrator 182 for any awarded grant funds.
183
5 184 The DISTRICT, if recommended by the Management Committee, will act on behalf of the 185 Stormwater Program as the contracting party and signatory in joint agreements with other 186 municipal stormwater programs and stakeholders for regional benefits and cooperation. 187
188 As the Principal Permittee under the MS4 Permit, the DISTRICT shall coordinate all area-wide 189 MS4 Permit activities and manage the Stormwater Management Program by:
190
191 A. Conducting chemical, biological and bacteriological water quality 192 monitoring on behalf of the areawide program as required by the MS4 193 Permit.
194
195 B. Implementing management programs, monitoring programs, and related 196 plans as required by the MS4 Permit.
197
198 C. Preparing and submitting to the Executive Officer (SARWQCB) unified 199 reports, plans, and programs necessary to comply with the MS4 Permit. 200
201 D. Coordinating and conducting Management Committee meetings as 202 specified in the MSWMP.
203
204 E. Taking the lead role in initiating and developing area-wide programs and 205 activities necessary to comply with the MS4 Permit. 206
207 F. Participating, as needed, in any subcommittees formed to facilitate MS4 208 Permit requirements.
209
210 G. Providing technical and administrative support and inform the Co211 permittees of the progress of other pertinent municipal programs, pilot 212 projects, research studies, and other information to facilitate 213 implementation of Co-permittees’ stormwater program. 214
215 H. Coordinating the implementation of area-wide Stormwater Management 216 Program activities such as a monitoring program, public education, and 217 pollution prevention.
218
219 I. Gathering and disseminating information on the progress of statewide 220 municipal stormwater programs and evaluate the information for potential 221 use in the execution of the MS4 Permit.
222
223 J. Monitoring the implementation of the plans and programs required by the 224 MS4 Permit and determine their effectiveness in attaining water quality 225 standards.
226
227 K. Coordinating with SARWQCB activities pertaining to implementation of 228 the MS4 Permit, including the submittal of all required reports, plans, and 229 programs.
6 230
231 L. Soliciting and coordinating public input for any major proposed 232 stormwater management programs and implementation plans. 233
234 M. Developing and implementing mechanisms, performance standards, etc., 235 to promote consistent implementation of Best Management Practices 236 among the Permittees.
237
238 N. Cooperating in watershed management programs and regional and/or 239 statewide monitoring programs.
240
241 IV. Co-permittee Responsibilities. The Co-permittees shall support the Principal Permittee 242 by:
243
244 A. Preparing and submitting to the Principal Permittee in a timely manner 245 all required information necessary to comply with permit reporting 246 requirements. Timely completion of Permittee annual report information 247 is considered meeting the deadline if received on or before September 15th 248 of each reporting year.
249 B. Notifying the Principal Permittee immediately, in writing, of any 250 changes to the designated representative to the Management Committee. 251 C. Reviewing and commenting on all plans, strategies, management 252 programs, and monitoring programs, as developed by the Principal 253 Permittee or a subcommittee of the Management Committee. 254 D. Conducting and/or coordinating with the Principal Permittee on any 255 surveys or characterizations needed to identify pollutant sources from 256 specific drainage areas.
257
258 V. Compliance Responsibilities. The DISTRICT, COUNTY and CITIES are individually 259 responsible for implementing all MS4 Permit requirements within their respective 260 jurisdictions. The Management Committee does not assume any responsibility for 261 implementing the Stormwater Management Programs for the Principal Permittee or any 262 other Permittee or for ensuring that the Principal Permittee or the Co-permittees 263 implement programs consistent with the recommendations of the Management 264 Committee.
265
266 VI. Indemnification and Insurance. Each party shall indemnify, defend, and hold harmless 267 the other parties to this AGREEMENT from and against any and all liability and expense 268 arising from any act or omission of the indemnifying party, its authorized officers, 269 employees, agents, and volunteers in connection with the performance of this 270 AGREEMENT, including, but not limited to reasonable defense costs, reasonable legal 271 fees, claims, actions, damages, liability, and causes of action for damages of any nature 272 whatsoever; provided, however, that no party shall indemnify another party for that 273 party’s own negligence or willful misconduct.
7 274
275 In the event a party, or parties, to this AGREEMENT is/are found to be comparatively at 276 fault for any claim, action, loss or damage which results from their respective obligations 277 under this AGREEMENT, the party, or parties shall indemnify the other party/parties to 278 the extent of its/their comparative fault. Furthermore, if a party attempts to seek recovery 279 from the other for Workers’ Compensation benefits paid to an employee, the parties agree 280 that any alleged negligence of the employee shall not be construed against the employer 281 of that employee.
282
283 The parties to this AGREEMENT are authorized self-insured public entities for purposes 284 of Professional Liability, Automobile Liability, General Liability, and Workers’ 285 Compensation and warrant that through their programs of self-insurance, they have 286 adequate coverage or resources to protect against liabilities arising out of their 287 performance under this AGREEMENT.
288
289 VII. Program Costs. The responsibilities for payment of all shared costs of equipment, 290 services, contracted analytical services, and the cost of implementing the MS4 Permit, 291 shall be distributed among the DISTRICT, COUNTY, and CITIES as follows:
292
293 A. The DISTRICT shall contribute 5% of the annual Program Costs; the 294 other Permittees shall be responsible for the remaining 95% of the 295 Program Costs.
296
297 B. The annual budget shall separate program costs into four Program Areas:
298
299 1. Monitoring, which shall include any water quality and 300 hydrographic monitoring and laboratory analyses.
301
302 2. Public Education, which shall include all public outreach programs. 303
304 3. Program Management & Regulatory Activities, which includes 305 administrative, reporting and regulatory activities. 306
307 4. Training, which addresses any training conducted to implement the 308 stormwater management program.
309
310 C. The Principal Permittee shall prepare and implement an annual operating 311 budget with the participation of the Permittees. The budget year shall 312 coincide with the fiscal year of the DISTRICT, July 1 – June 30. 313
314 1. The Principal Permittee will forward the annual operating budget 315 for the forthcoming year to the Co-permittees for review and 316 approval. The review period shall be from the first business day of 317 November to the first business day of December of each year. 318 During the review period, the Co-permittees may provide written 319 comments on the budget to the Principal Permittee. The Fiscal 8 320 Subcommittee will review the comments on the budget and 321 endorse a draft budget for Management Committee approval. The 322 Management Committee will consider the draft budget for 323 approval at the January meeting. An affirmative response from a 324 majority of the total number of authorized representatives or 325 authorized alternates is required for approval.
326
327 D. For Fiscal Year 2025/26, the Permittees cost share shall be as follows:
PERMITTEE PERCENTAGE SHARE
Big Bear Lake 1.63
Chino 4.93
Chino Hills 5.22
Colton 3.43
Fontana 9.49
Grand Terrace 1.66
Highland 3.62
Loma Linda 2.31
Montclair 2.43
Ontario 9.00
Rancho Cucamonga 8.35
Redlands 5.12
Rialto 5.33
San Bernardino 10.60
Upland 4.14
Yucaipa 4.19
County 13.54
District 5.00
TOTAL 100
328
329 E. For Fiscal Year 2026/27, and all subsequent fiscal years the Permittees 330 cost share shall be determined annually according to the methodology 331 provided in Appendix A.
332 F. For Fiscal Year 2026/27, and all subsequent fiscal years, the Permittees 333 annual cost share shall be calculated by November 1 of each year and shall 334 be included in the annual budget proposal.
9 335 G. The DISTRICT shall invoice each CITY and the COUNTY for its annual 336 deposit after July 1, the start of the fiscal year. Each CITY and the 337 COUNTY shall pay the deposit within 60 days of the date of the invoice. 338 Each CITY’s and the COUNTY’s deposit shall be based on their prorated 339 share of the approved annual budget, reduced for any surplus identified in 340 the prior fiscal year-end accounting.
341 H. The DISTRICT shall make reasonable efforts to inform the Management 342 Committee during the fiscal year of potential exceedances of the approved 343 budget that may require the Parties to increase the deposits. If at any time 344 during a fiscal year the program costs exceed the sum of the deposits, the 345 DISTRICT shall submit invoices to the CITIES and the COUNTY to 346 recover the deficit. The share for each CITY and the COUNTY shall be 347 prorated according to the formula above (see Paragraphs D and E of this 348 Section). Each CITY and COUNTY shall pay the invoice within 60 days 349 of the billing date.
350
351 I. The DISTRICT shall prepare a fiscal year end accounting at the end of 352 each fiscal year and distribute copies to the Permittees for their review by 353 October 31 of that year. Permittees shall have 30 calendar days from the 354 date of their receipt of the fiscal year end accounting to dispute in writing 355 or concur with the findings. If the fiscal year end accounting results in 356 costs exceeding the sum of the deposits (including interest earnings), the 357 DISTRICT shall invoice each CITY and the COUNTY for its prorated 358 share of the excess cost. Each CITY and the COUNTY shall pay the 359 billing within 60 days of the date of the invoice. If the fiscal year end 360 accounting results in the sum of the deposits (including interest earnings) 361 exceeding costs, the excess deposits will carry forward to reduce the 362 billings for the following year.
363
364 J. Upon termination of the program, a final accounting shall be performed by 365 the DISTRICT. If costs exceed the sum of the deposits (including interest 366 earnings), the DISTRICT shall invoice each CITY and the COUNTY for 367 its prorated share of the excess. Each CITY and the COUNTY shall pay 368 the invoice within 60 days of the date of the invoice. If the sum of the 369 deposits (including interest earnings) exceeds the costs, the DISTRICT 370 shall reimburse to each CITY and the COUNTY its prorated share of the 371 excess (including any interest earnings remaining), within 30 days of the 372 final accounting.
373
374 K. Each CITY and the COUNTY shall bear the financial responsibility for 375 implementing the program within its jurisdictional boundaries, including 376 any applicable MS4 permit fees, as outlined in Section V. 377
10 378 L. The annual administrative costs (includes actual hourly rate including 379 fringe benefits plus any other direct cost) incurred by the DISTRICT shall 380 be included in the budget for the Areawide Program Costs and paid 381 according to this Section, Section III and Appendix A. 382
383 M. The financial responsibility for this AGREEMENT will be effective on the 384 date this AGREEMENT takes effect.
385
386 VIII. Term of the AGREEMENT. The term of the AGREEMENT coincides with the current 387 MS4 Permit (Order No. R8-2010-0036) and subsequent MS4 Permits that list the 388 DISTRICT, COUNTY, and the CITIES as Permittees. This AGREEMENT shall take 389 effect on the date it is approved by all parties. This AGREEMENT shall terminate upon 390 the effective date of a new implementation agreement approved by all parties which will 391 supersede this AGREEMENT.
392
393 IX. Additional Parties. Any city or other entity which wishes to be a Permittee on the San 394 Bernardino County MS4 Permit that was issued by SARWQCB shall agree to the 395 provisions in this funding agreement and shall sign this AGREEMENT prior to being 396 included in the permit. The date of initiation, for determining participant costs for any 397 new Permittee shall be the date of inclusion in the San Bernardino County MS4 Permit 398 issued by SARWQCB. The cost for adding any additional Permittee to the program, 399 including additional permit and processing fees, shall be paid by the added Permittee. 400 Monies, if any, to be reimbursed to the existing Permittees shall be credited to their 401 respective annual program operating fees for the following budget year. 402
403 X. Withdrawal from the AGREEMENT. A Permittee may withdraw from this 404 AGREEMENT at the end of any fiscal year with written notice being received by the 405 DISTRICT 1 year prior to the end of the fiscal year. A withdrawing Permittee will not be 406 allowed refunds for tasks, projects or studies already underway in which funds have been 407 obligated for the fiscal year.
408
409 The withdrawing Permittee shall be responsible for all assessed penalties as a 410 consequence of withdrawal. The cost allocations to the remaining members will be 411 calculated in the following budget year.
412
413 XI. Breach. Failure to comply with the terms of this AGREEMENT is a breach of the 414 agreement. If a breach is not cured within ninety (90) days after receiving a notice to 415 cure the breach by a permittee, permittee in breach may be terminated from this 416 AGREEMENT by a majority vote of the Management Committee. 417
418 XII. Non-compliance with MS4 Permit Requirements. Any Permittee found in non419 compliance with the conditions of the MS4 Permit within their jurisdictional 420 responsibilities shall be solely liable for any assessed penalties, pursuant to Section 421 13385 of the Water Code. Penalties that apply to all the Permittees shall be assessed 422 according to the formula in Appendix A.
423
11 424 XIII. Legal Action/Costs/Attorney Fees. Where any legal action is necessary to declare any 425 party’s rights hereunder or enforce any provision hereof for any damages by reason of an 426 alleged breach of any provisions of this AGREEMENT, each party shall bear its own 427 attorney’s fees and costs incurred in conjunction with such legal action regardless of who 428 is found to be the prevailing party. This section shall not apply to those costs and 429 attorney’s fees arising from any third party legal action against a party hereto and payable 430 under Section VI, Indemnification and Insurance.
431
432 XIV. Amendments to the AGREEMENT. This AGREEMENT may be amended by consent of 433 a three-quarters majority of the Permittees (rounded to the nearest whole number). 434 Amendments to this AGREEMENT may be adopted and executed concurrently, and shall 435 become effective upon its execution by a majority of the Permittees as defined above. 436
437 XV. Authorized Signatories: Each Permittee will determine who will be the authorized 438 signatory. This person shall be authorized to execute the application(s) for MS4 Permit(s) 439 and take all other procedural steps necessary to file the application(s) for MS4 Permits. 440
441 XVI. Notices. All notices shall be deemed duly given if delivered by hand; or five (5) working 442 days after deposit in the U.S. Mail, certified mail, return receipt requested. 443
444 XVII. Governing Law. This AGREEMENT will be governed and construed in accordance with 445 laws of the State of California. If any provision or provisions of this AGREEMENT shall 446 be held to be invalid, illegal or unenforceable, the validity, legality, and enforceability of 447 the remaining provisions shall not in any way be affected or impaired hereby. Any legal 448 action which arises out of or is in any way related to this AGREEMENT shall be brought 449 in the Superior Court of the San Bernardino County. 450
451 XVIII. Consent to Breach not Waiver. No term or provision hereof shall be deemed waived and 452 no breach excused, unless such waiver or consent shall be in writing and signed by any 453 Permittee to have waived or consented. Any consent by any Permittee to, or waiver of, a 454 breach by the other whether expressed or implied, shall not constitute a consent to, 455 waiver of, or excuse for any other different or subsequent breach. 456
457 XIX. Reserved.
458
459 XX. Applicability of Prior Agreements. This document constitutes the entire AGREEMENT 460 between the Permittees with respect to the subject matter; all prior agreements, 461 representation, statements, negotiations, and undertakings are superseded hereby and 462 shall be deemed terminated upon the effective date of this AGREEMENT. 463
464 XXI. Execution of the AGREEMENT. This AGREEMENT may be executed in counterpart 465 and the signed counterparts shall constitute a single instrument. 466
467 XXII. No Separate Entity. This AGREEMENT established a framework for PERMITTEE 468 cooperation on storm water issues. Nothing in this AGREEMENT shall be construed to 469 create an entity separate from the local agencies that join in this cooperative effort. 12 470
471 IN WITNESS WHEREOF, the AGREEMENT has been executed as of the day and year first 472 above written.
473
CITY OF BIG BEAR LAKE
Erik Sund
City Manager
PRINTED NAME:
TITLE:
ATTEST:
Erica Stephenson
City Clerk
PRINTED NAME:
TITLE:
APPROVED AS TO FORM:
HongDao Nguyen
City Attorney
474
475
476
477
13 478 APPENDIX A
479
480 A. The DISTRICT shall pay five percent (5%) of the total annual cost, and the COUNTY 481 and the remaining Co-permittees, collectively, shall pay the remaining ninety-five percent 482 (95%) of the total annual cost pursuant to the formula set forth in Paragraph C, below. 483
484 B. The Permittees total annual cost share is the sum of the individual cost-shares calculated 485 for each Program Cost Area.
486
487 C. The Permittees annual cost share for each Program Cost Area (PCAi) shall be calculated 488 using three cost factors:
489
490 1. Base, which represents the percentage of the program costs equally applied to all 491 Permittees. The base (B) fraction is calculated as follows:
492
493 B = 1/N, where N = number of Permittees
494
495 2. Relative Population, which represents the percentage of the program costs based 496 on the relative population of each Permittee. Relative population (RP) of each 497 Permittee shall be calculated annually from annual population estimates issued by 498 the California Department of Finance (E-1 Table).
499
500 RPi = (Pi/Ptotal), where
501
502 RPi = relative population of Permittee (i)
503 Pi = population of Permittee (i)
504 Ptotal = total population for area covered by the area-wide permit 505
506 3. Relative Land Area, which represents the percentage of the program costs based 507 on the relative land area of each Permittee. Relative Land Area (RLA) shall be 508 calculated as follows:
509
510 a. The calculation of relative land area within each Permittee’s jurisdiction 511 shall exclude land under tribal, state or federal jurisdiction, or any land 512 excluded by the State Water Resources Control Board. Any Permittee 513 seeking to exclude lands under this Section shall specifically request that 514 exclusion from the Principal Permittee by providing the request in writing 515 along with necessary documentation no later than October 1 to be 516 considered for inclusion in the next year’s annual budget. The requesting 517 Permittee has the burden of proving entitlement to any exemption so 518 requested.
519
520 b. The method for calculating relative land area shall be determined from the 521 Assessor’s Parcel data provided by the COUNTY Information Services 522 Department.
523
14 524 RLAi = (Li/Ltotal), where
525 RLAi =relative land area of Co-permittee (i)
526 Li = land area of Co-permittee (i), less excluded lands 527 Ltotal = total land area under permit jurisdiction
528
529 D. The Permittee’s cost share for each individual Program Cost Area is based on the relative 530 importance of the cost factors to the Program Cost Area. The cost share calculation for 531 each Program Cost Area is as follows:
532
533 PCAi = [(B * Xi * ABi) + (RPi * Yi * ABi) + (RLAi * Zi * ABi)] 534
535 Where,
536
537 PCAi = Permittee’s cost share for PCAi
538 ABi = Annual budget for PCAi
539
540 B = Base fraction for each Permittee
541 Xi = Percentage apportioned to the base for PCAi
542
543 RPi = Relative population of Permittee(i)
544 Yi = Percentage apportioned to relative population for PCAi 545
546 RLAi = Relative land area of the Permittee(i)
547 Zi = Percentage apportioned to relative land are for PCAi 548
549 E. The Permittee’s total annual cost share shall be calculated by summing the cost shares 550 calculated for each individual Program Cost Area:
551
552 Permittee’s annual cost share = PCA1 + PCA2 + PCA3 + PCA4 553
Table 1. Budget Year [DATE]
Program Cost Areas
(PCAi)
Percent of the Program Cost Area
Apportioned to each Cost Factor
Base
(Xi)
Relative
Populatio
n (Yi)
Relative
Land
Area (Zi)
Monitoring (PCA1) 10% 30% 60%
Public Education (PCA2) 10% 80% 10%
Program Management &
Regulatory Activities
(PCA3)
30% 50% 20%
Training (PCA4) 30% 60% 10%
554
DISCUSSION/ACTION
ITEM REPORTS
MEETING
DATE: September 9, 2026
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: HongDao Nguyen, City Attorney
SUBJECT: Process Overview Related to Changing the Department of Water and Power Board Composition
BACKGROUND & DISCUSSION
The City’s Charter establishes the Department of Water and Power (DWP). The Charter further establishes oversight of that Department by a Board of Commissioners and provides for other operating principles and requirements. The City Council appoints members of the DWP Board, and the Board’s composition is electors within the DWP service area.
At the August 12, 2026 City Council meeting, Councilmember Hicks, seconded by Councilmember Melnick, requested a report on what steps would be required to modify the City’s Charter to dissolve the DWP Board and have the Board’s responsibilities transferred to the City Council.
Section 806 of the City’s Charter provides: “No city Council member, City employee, City commissioner, or elected or appointed governing board member of any governmental agency (other than the members of the Board) having jurisdictional boundaries which at least partially overlap the area served by the Department, may be appointed to or remain a member of the Board.” The City’s Municipal Code implements the City’s Charter. Section 13.24.100 of the Code provides, “No city employee or city council member may be appointed to, or shall serve as a [DWP] commissioner.”
Given that the City’s Charter governs the DWP Board’s composition, any changes to its structure would require a Charter amendment. A charter amendment requires simple majority voter approval at a statewide general election, statewide primary election, or a city’s general municipal election. (Calif. Const. Art. XI, § 3; Elec. Code § 1415.) The City consolidates its general municipal election with the statewide general election every two years, so the City effectively has two opportunities every two years to propose a charter amendment to voters – the statewide primary election (next is March 7, 2028) and the statewide general/general municipal election (next is November 7, 2028). State law does not permit holding special elections on any other date for charter amendments.
Typically, a charter amendment would be placed on the ballot via a Council-adopted election resolution, similar to other ballot measures. Such a resolution would officially call the election, set forth election logistics, and provide the charter amendment language that would be proposed to Item 2.1
voters. The Council would be required to adopt the resolution that calls the election no later than 88 days prior to the scheduled election date. For the March 7, 2028 election, that deadline would be December 10, 2027. For the November 7, 2028 election, that deadline would be August 11, 2028. Under Government Code section 36936, resolutions require three affirmative votes of the City Council (technically, a “majority of the total Council membership”).
After placing a charter amendment on the ballot, it would be processed similarly to other city ballot measures. For example, the City Attorney would prepare an impartial analysis, and interested parties could submit arguments for and against the charter amendment for inclusion in the ballot.
The voters would then have the opportunity to either approve or reject the charter amendment by a majority vote. If the voters approve the charter amendment, it would become effective once filed with the California Secretary of State after the election. (Gov. Code §§ 34459, 34460).
FISCAL IMPACT
This item is provided as an overview of the process related to changing the composition of the Department of Water and Power Board of Commissioners. As such, there is no fiscal impact associated with this item. Should the City Council pursue an action, there would be associated fiscal impacts that are not yet known. Fiscal impacts would be driven by legal work for the development of a proposed charter amendment and costs associated with conducting an election.
ENVIRONMENTAL CONSIDERATIONS
No review required under the California Environmental Quality Act (CEQA) for the Charter amendment itself, as it pertains to organizational activities of the City that have no direct or indirect effect on the environment.
CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priority No. 2 to “ensure fiscal responsibility”.
RECOMMENDED ACTION
It is recommended that the City Council receive a presentation on this item and provide further direction to staff.
ATTACHMENT
1. Excerpt from the City’s Charter relating to the Department of Water and Power Section 805. Department of Water and Power.
There is hereby created a Department of Water and Power, hereinafter called “Department”.
Section 806. Board of Commissioners. Appointment.
There is hereby a Board consisting of five (5) members which shall be known as the Board of Water and Power Commissioners (“BOARD”). Members of such Board shall be appointed by the City Council. Any member of the Board may be removed at any time for good cause by the affirmative vote of three (3) members of the City Council following written notice of the charges and a hearing. Vacancies shall be filled by the majority vote of the City Council, for the unexpired term. No person shall be eligible for appointment to, or shall remain a member of, said Board unless at the time of appointment, and at all times during his or her tenure on the Board, he or she shall be an elector of the area served by the Department, as it may change from time to time. No city Council member, City employee, City commissioner, or elected or appointed governing board member of any governmental agency (other than the members of the Board) having jurisdictional boundaries which at least partially overlap the area served by the Department, may be appointed to or remain a member of the Board.
Section 807. Property Records.
The first board appointed hereunder shall, within thirty (30) days after confirmation by the City Council, and thereafter their successors shall biennially meet and organize by the election of one (1) of their number as Chairperson. The Board shall within a reasonable time thereafter, not to exceed one (1) year, make an inventory of all the property and assets of the City of Big Bear Lake pertaining to the Department that is on hand and/or in use, and shall estimate the value of all such property to determine the whole amount the City has invested in its Water and Power system., and shall keep records of the inventory, including all properties, afterwards acquired, together with a record of the disposition of any property of said Department which has been, or may be sold, lost, destroyed or worn out, and notify the City Clerk of all such matters.
Item 2.1
Attachment 1
Section 808. Powers.
The Board of Water and Power Commissioners is hereby authorized and empowered:
1. To establish and collect all water rates, proceeds from sales, and rentals, which shall be deposited in the Water Revenue Fund and to generally regulate, control, manage, renew, repair and extend the water system of the City of Big Bear Lake;
2. To establish and collect all power rates and proceeds from sales, which shall be deposited in the Power Revenue Fund, and generally regulate, control, manage, renew, repair and extend the power generation and distribution system of the City of Big Bear Lake;
3. To employ a general manager, and such other person in addition to existing City staff, as the necessities of the water and power services may require, and to fix and pay out of the Water Revenue Fund the Compensation of any and all water employees, and from the Power Revenue Fund, the compensation of the power employees, and to require of any employee an adequate bond for the faithful performance of his or her duties;
4. To incur any indebtedness or liability not exceeding in any year the income and revenue provided for such year, subject to the debt limitation provisions of the Constitution of the State of California;
5. To make rules and regulations governing the conduct of said Board and the members thereof, and the Employees thereof, and providing compensation and benefits to which they may be entitled as established by the City and its employees.
Section 809. Fiscal Matters.
The board shall have power to control and order the expenditure of all money received from sale or use of water and power, for the defraying of expenses or maintenance and repairs and operation of the water and power systems any for any expenses for addition to the same; and for supplying the City of Big Bear Lake’s customers with water and power for any and all purposed; provided that all such money shall be deposited in and to the credit of the funds to be known as the Water Revenue Fund and the Power Revenue Fund.
Such funds shall be kept separate and apart from other moneys of the City of Big Bear Lake and shall only be drawn from said fund upon demands authenticated by the Board.
The Board shall have such additional powers and perform such other duties as may be granted or imposed elsewhere in this Charter, or by Charter sections not in conflict with these provisions.
No grant of power to any Department or board of city government shall be construed to restrict the power of the City Council to enact ordinances under the police power of the City, except as otherwise Specifically provided.
Section 810. General Manager.
The Board shall appoint and shall have power to remove a general manager for the Department, who shall be a full-time employee of the Department.
Section 811. General Manger– Duties.
The general manager, under the control and management of the Board, shall administer the affairs of the Department, including the following duties:
1. To appoint, direct, discharge, suspend, or transfer the employees of the Department, other than the Secretary of the Board and the chief accounting employee, all subject to applicable rules and regulations of the City of Big Bear Lake;
2. To exercise such further powers in the administration of the Department as may be conferred upon him or her by the Board.
Section 812. General Manager– Reporting.
The general manager of the Department at least once a month shall file with the Board and the City Council a written report on the work of the Department.
Section 813. Adoption of Budget.
The Board shall, prior to the beginning of each fiscal year, adopt an annual departmental budget.
Section 814. Financial Officer.
No money shall be drawn from any fund under the control of the Department, except upon demands authenticated by the signature of the chief accounting employee of the Department, who shall be directly appointed by the Board and shall be directly responsible to it in the discharge of his or her duties.
Section 815. Property and Contracts.
The City shall not sell, lease or otherwise dispose of its properties or rights in any waters or water right of properties used in the generation of electric energy or the right to develop electric or other power, now or hereafter owned or controlled by the City, without the assent of a majority of the qualified voters of the City voting on the proposition at a general or special election. The City may sell and distribute water and electric energy to its consumers for their own use, and, if necessary, to provide for the interchange and/or sale of surplus water or electric energy and standby or emergency service. Properties located within or outside the City that are unnecessary to the operation of the water and power systems may be sold by authorization from the Board and the City Council. Any agency, other than the Department, which sells or distributes water or electric power within the City must obtain a franchise for such activity from the City of Big Bear Lake.
The Board may enter into contracts with any public agency for the exchange of water; provided that any such water so exchanged by the City shall be replaced in full to the City within a reasonable period.
Section 816. Scope of Department– Powers and Duties.
The Department shall have the power and duty:
1. To construct, operate, maintain, extend, manage and control works and property for the purpose of supplying the City and its inhabitants with water and electric energy, or either, and to acquire and take, by purchase, lease, condemnation or otherwise, and to hold, in the name of the City and all property situated within or without the City, and within or without the state, that may be necessary or convenient for such purpose.
2. To regulate and control the use, sale and distribution of water and electric energy owned or controlled by the City; the collection of water and electric rates, and the granting of permits for connection with said water or electric work; and to fix the rates to be charged for such connection; and, subject to the approval of the City Council by ordinance, to fix the rates to be charged for water or electric energy for use within or without the City, and to prescribe the time and the manner of payment of the same. Such rates shall be so fixed at least every two (2) years; provided, that rates charged inside the City may not be greater than the rates outside the City for the same or similar uses.
3. To supply and distribute, at rates fixed by the Board, with concurrence of the City Council, any surplus water or electric energy, not required for the use of consumers served by the City within its limits, to consumers outside the City for their own use, and to municipal uses, or for resale, disposal or distribution, to consumers within their limits; provided, that the supplying or distribution of such surplus water or surplus electric energy shall, in any case, be subject to the paramount right of the City.
4. To sue and be sued, and to require the services of the City Attorney in all cases to which the Board or the Department is a party or to engage such additional legal services as may be required.
5. To sell, from time to time, such personal properties owned by the Department which are no longer necessary or suitable for the use of such Department.
6. All sums collected by the Department shall be deposited in the City Treasury to the credit of funds to be known respectively as the Water Revenue Fund and Power Revenue Fund; and the money so deposited in each such fund shall be kept separate and apart from other money of the City, and shall be drawn only from said fund upon demands authenticated by the signature of the chief accounting employee of the Board.
Section 817. Fiscal Limitations.
All moneys in or belonging to the Water Revenue Fund or the Power Revenue Fund shall be appropriated or used solely for purposes of the Department of Water and Power.
Section 818. Savings Clause.
Should any portion of the Charter Amendment be in conflict with the laws of the federal, state or local government, it shall have no effect on any other portion of this Amendment.
MEETING
DATE: September 9, 2026
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Kelly Tinker, Director of Community & Economic Development Jessika Leverich, Economic Development Analyst
SUBJECT: League of California Cities Resolution No. 1 – Local Housing & Land Use Authority
BACKGROUND & DISCUSSION
The League of California Cities (Cal Cities) received one policy resolution for consideration at its 2026 Annual Conference. Resolution No. 1, submitted by the City of Murrieta, concerns local authority over housing and land use decisions. The resolution calls for Cal Cities to explore strategies, including a potential constitutional amendment, legislation, ballot initiative, or other approach to strengthen local authority over zoning, density, development standards, project siting, and housing approvals.
The resolution recognizes the State’s role in establishing broad housing goals and enforcing civil rights, fair housing, building and life-safety, and environmental standards, while seeking greater local flexibility to implement those objectives based on local conditions.
California cities have traditionally exercised the land use authority through their police powers and, for charter cities, home-rule authority; however, state law may preempt local regulations when matters are determined to be of a statewide concern. In recent years, the Legislature has enacted numerous laws affecting local housing and land use authority, including the Housing Element Law, Housing Accountability Act, Density Bonus Law, Permit Streamlining Act, and accessory dwelling unit laws. These measures are intended in part to increase housing production and address California’s statewide housing shortage.
Resolution No. 1 would not immediately change existing law. Rather, if adopted, it would establish a Cal Cities working group to evaluate potential approaches, consider their legal, fiscal, and policy implications, and engage cities and other stakeholders in developing potential future strategies.
The resolution presents an opportunity for the City Council to consider the balance between statewide housing objectives and local land use authority. Potential considerations include local flexibility to address infrastructure, water, transportation, environmental, wildfire, public safety, and fiscal conditions, balanced against the State’s goals for increasing housing production and affordability.
Item 2.2
Cal Cities’ Housing, Community, and Economic Development Policy Committee is scheduled to consider the resolution on September 17, 2026, followed by the Resolutions Committee on September 24, 2026. Any resolution forwarded for consideration will be presented to the General Assembly on September 25, 2026, at the Annual Conference in Anaheim.
Cal Cities encourages each member City Council to consider the resolution and determine a position so its designated voting delegate can represent the City’s position. The City Council may direct the delegate to support or oppose the resolution, to abstain, or to exercise limited discretion consistent with Council direction if the resolution is materially amended during the Cal Cities review process.
FISCAL IMPACT
There is no fiscal impact associated with this item. Resolution No. 1 is exploratory and would not, by itself, amend existing law or impose a direct fiscal obligation on the City.
ENVIRONMENTAL CONSIDERATIONS
Under Section 15378 of the California Environmental Quality Act (CEQA) Guidelines, this is not a project, and therefore, no environmental review is required.
CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the following City Council Strategic Priorities:
1. Support and invest in sustainable infrastructure projects and programs consistent with the needs of our community.
2. Preserve and protect the quality of life for the residents and the businesses, while maintaining a balance with the environment to foster a sustainable economic base.
RECOMMENDED ACTION
It is recommended that the City Council: (1) receive the staff report and discuss League of California Cities Resolution No. 1; and (2) provide direction to the City’s designated voting delegate, regarding the City’s position and vote on the resolution at the September 25, 2026 General Assembly.
ATTACHMENT
1. League of California Cities 2026 Resolution Packet
2025-2026
CAL CITIES OFFICERS
President
Gabe Quinto
Mayor
El Cerrito
First Vice President
Teresa Acosta
Council Member
Carlsbad
Second Vice President
David Cohen
Council Member
San Jose
Immediate Past President
Lynne B. Kennedy
Mayor Pro Tem,
Rancho Cucamonga
Executive Director
and CEO
Carolyn M. Coleman
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org August 10, 2026
TO: Cal Cities Members
RE: Cal Cities 2026 Resolution Packet
Sixty days before the Cal Cities Annual Conference and Expo, Cal Cities members may submit resolutions on issues of importance to cities. This year, Cal Cities received one resolution by the July 25 deadline.
The attached packet contains the proposed resolution, background information, supporting letters from cities and city officials, and an analysis of the resolution by Cal Cities. The packet includes detailed information on the resolution process and the next steps for the resolution.
We encourage each city council to consider the resolution and determine a position so your voting delegate can represent your city’s position on the resolution.
Voting Delegates: City councils must appoint a voting delegate to vote during the General Assembly. Each city may also appoint up to two alternate delegates. If your city has not already done so, please appoint your voting delegate by Tuesday, Sept. 1, 2026. The voting delegate packet contains more information.
The 2026 General Assembly will be held Friday, Sept. 25, at 8:30 a.m. in the Anaheim Convention Center during the Annual Conference and Expo.
For questions about resolutions, voting delegates, or the General Assembly, please contact Zach Seals.
Item 2.2
Attachment 1
2026
Resolution
Packet
2026 Resolution Packet
Information on 2026 Resolutions Process
Consideration by Policy Committee (pre-conference)
Per the Cal Cities bylaws, Cal Cities President Gabe Quinto has referred the submitted resolution to the Housing, Community, and Economic Development Committee. The committee will meet on Thursday, Sept. 17, at 10 a.m. via Zoom to review the resolution and make a recommendation that will be sent to the Resolutions Committee. A public comment period will be held during the meeting. Register for the meeting here.
A list of recommendations the policy committee may make during its meeting is on page two of this packet.
Consideration by Resolutions Committee (during conference) On Thursday, Sept. 24, at 1:00 p.m. the Resolutions Committee will meet to review the resolution and the recommendation of the policy committee.
The Resolutions Committee consist of one representative from each of Cal Cities caucuses, departments, divisions, and policy committees, as well as up to ten additional appointments made by the Cal Cities President. A public comment period will be held during the meeting. Refer to the onsite conference program for the location.
A list of recommendations the Resolutions Committee may make during its meeting is on page two of this packet.
Consideration by the General Assembly (during conference) The General Assembly will convene on Friday, Sept. 25, at 8:30 a.m. to consider any resolutions the Resolutions Committee has forwarded. To vote during the General Assembly, voting delegates must have checked in at the voting delegate booth.
Conference attendees will receive materials for the General Assembly on the evening of Thursday, Sept. 24. For more information on voting and discussion procedures during the General Assembly, see page three of this packet.
Petitioned Resolutions (during conference)
The petitioned resolution is an alternate method to introduce policy proposals during the annual conference. To initiate a petitioned resolution, voting delegates from 10% of member cities must sign the petition. The resolution and signatures are due at least 24 hours before the beginning of the General Assembly. Voting delegates who have checked in at the voting delegate booth can receive more information on petitioned resolutions at the booth onsite. 1 2026 Resolution Packet
Policy Committee and Resolutions Committee Actions
The submitted resolution will be heard by the policy committee to which it was assigned, and the Resolutions Committee. The table below shows what recommendations these bodies may make on the resolution.
Policy Committee Actions Resolutions Committee Actions
Approve Approve
Disapprove* Disapprove*
No Action No Action
Amend and approve Amend and approve
Refer to appropriate policy committee
for further study*
Approve as amended
Refer as amended to appropriate
policy committee for further study*
Refer to appropriate policy committee
for further study*
Refer as amended to appropriate
policy committee for further study*
Approve with additional
amendment(s)
Additional amendments and refer to
appropriate policy committee for
further study*
*If a resolution is disapproved or referred for further study by all policy committees to which it is assigned and the Resolutions Committee, it will not proceed to the General Assembly. 2 2026 Resolution Packet
General Assembly Voting and Discussion Procedures
Discussion Procedures:
Discussion procedures during the General Assembly are guided by two calendars:
the Consent Calendar and the Regular Calendar. As seen below, resolutions are calendared by the recommendations they receive from policy committees and the Resolutions Committee.
For General Resolutions:
Policy Committee
Recommendation
Resolutions Committee
Recommendation Calendar
Approve Approve Consent Calendar
Approve Disapprove or refer Regular Calendar
Disapprove or refer Approve Regular Calendar
Disapprove or refer Disapprove or refer Does not proceed to General Assembly
For Petitioned Resolutions:
Policy Committee
Recommendation Resolutions Committee Action Calendar
N/A
Approve Regular Calendar
Disapprove or Refer Regular Calendar
Disqualified Does not proceed to General
Assembly
Items on the Consent Calendar will be presented as one motion during the General Assembly from the Resolutions Committee chair. Unless an item on the Consent Calendar is set aside by the majority of the General Assembly, a vote will be taken on the whole calendar. If an item is set aside, it will be opened for discussion, followed by a vote.
Items on the Regular Calendar will be presented individually by the Resolutions Committee chair. After a recommendation is presented by the Resolutions Committee chair, the resolution will be opened for discussion by the General Assembly. A vote will take place following discussion.
Voting Procedures:
Per Cal Cities Bylaws Article XII, Sec. 2, all votes will be conducted by voice vote first. If the presiding official cannot determine the outcome, a vote will be taken by an alternative method, typically a raise of voting cards by voting delegates. A roll call vote may be called for by delegates of ten percent or more of the General Assembly.
3 2026 Resolution Packet
2026 Resolution
1. Resolution No. 1 submitted by City of Murrieta
• Letters of concurrence submitted by:
i. City of Banning;
ii. City of Calimesa;
iii. City of Canyon Lake;
iv. City of Moreno Valley;
v. City of Norco;
vi. City of Torrance;
vii. Crystal Ruiz, Mayor, City of San Jacinto;
viii. Jessica Alexander, Mayor, City of Temecula
• Referred to Housing, Community, and Economic Development Committee
• Policy Committee Recommendation:
• Resolutions Committee Recommendation:
4 2026 Resolution Packet
Resolution No. 1
Submitted by City of Murietta
5 2026 Resolution Packet
1. A RESOLUTION OF THE GENERAL ASSEMBLY OF THE LEAGUE OF CALIFORNIA CITIES
CALLING FOR A WORKING GROUP TO CONSIDER A STATE CONSTITUTIONAL
AMENDMENT OR OTHER FORM OF INITIATIVE TO ENSURE FINAL LOCAL AUTHORITY OVER
HOUSING AND LAND USE DECISIONS
Source: City of Murrieta
Concurrence of five or more cities/city officials
Cities/city officials: City of Banning; City of Calimesa; City of Canyon Lake; City of Moreno Valley; City of Norco; City of Torrance; Crystal Ruiz, Mayor, City of San Jacinto; Jessica Alexander, Mayor, City of Temecula
Referred to: Housing, Community, and Economic Development Policy Committee WHEREAS, California cities have historically been responsible for adopting general plans and zoning regulations, reviewing housing development proposals, and providing or coordinating the streets, water, wastewater, public safety, parks, transportation, and other infrastructure and services necessary to support responsible, environmentally sound, and well-planned residential growth; and
WHEREAS, the League of California Cities is dedicated to protecting and expanding local control for municipalities across the state to ensure their orderly growth and development; and
WHEREAS, the League of California Cities recognizes that local zoning is a primary function of cities and an essential component of home rule, and that a city’s general plan should guide its land use planning and strategic decision-making free from pre-emption by the state; and
WHEREAS, increasingly prescriptive statewide housing mandates and development approval requirements can override locally adopted plans, zoning standards, and public review procedures without adequately accounting for differences that exist in each unique jurisdiction in infrastructure capacity, water availability, wildfire and evacuation risks, environmental constraints, fiscal impacts, public service needs, and community priorities; and
WHEREAS, California’s housing goals can be more effectively advanced through state funding, streamlined environmental requirements, and voluntary partnerships that support housing production while preserving the authority of locally elected officials to determine how and where housing is best planned and approved; NOW, THEREFORE, BE IT RESOLVED, by the General Assembly of the League of California Cities, assembled during the Annual Conference in Anaheim, California, on September 25, 2026, that the League of California Cities support the development and advancement of a state constitutional amendment or other legislative, policy, or ballotbased strategies that restore and strengthen local authority over housing and land use matters within municipal boundaries, including general plans, housing elements, zoning, density, design and development standards, project siting, and the approval or denial of housing development applications; and
6 2026 Resolution Packet
BE IT FURTHER RESOLVED, that any constitutional amendment or alternative strategy should preserve the State’s authority to establish broad statewide housing goals and enforce constitutional and civil rights, fair housing requirements, building and life-safety standards, and generally applicable environmental protections, while protecting cities from state actions that compel, through funding conditions or state law, the approval of housing developments that are inconsistent with locally adopted requirements; override local zoning or density standards; or invalidate locally adopted housing or land use decisions when a city has planned in good faith to accommodate its regional housing needs allocation and maintains adequate capacity for housing at all income levels; and BE IT FURTHER RESOLVED, that the League of California Cities consider establishing a statewide working group or other appropriate committee(s) to evaluate and develop a proposed constitutional amendment or other legislative, policy, or ballot-based strategies to restore and strengthen local authority over housing and land use matters including but limited to: conducting appropriate legal, fiscal, and policy analyses; engaging cities and other stakeholders; and building a statewide coalition of proponent supporters in preparation for; the November 2030 General Election, or within another reasonable time frame as determined by the working group.
7 2026 Resolution Packet
Resolution No. 1: Background
Information
8 2026 Resolution Packet
Background Information for Resolution
Source: City of Murrieta
Background:
California cities are responsible for planning residential growth, adopting general plans and zoning regulations, reviewing development proposals, and providing or coordinating the infrastructure and public services necessary to support new housing. Since 2010, the State has enacted more than 500 housing-related laws that have increasingly shifted housing and land use authority away from local governments. These laws have expanded by-right development, limited locally adopted standards and review processes, and established enforcement mechanisms, including the builder’s remedy, that may override local plans and zoning. Although these measures are frequently presented as solutions to housing affordability, many increase development capacity or restrict local review without delivering the meaningful production of housing needed to address the housing crisis.
At the same time, the State has continued to prioritize increased development capacity without adequately accounting for the infrastructure, public services, economic realities, and safety measures necessary to support housing growth.
State mandates often fail to reflect local conditions, including roadway and utility capacity, water availability, wildfire exposure, environmental limitations, fiscal impacts, and the availability of essential services. Cities are consequently required to accommodate additional housing while receiving no funding or assistance to address the resulting infrastructure and service demands.
Local elected officials are directly accountable to the residents who experience the effects of development decisions and are responsible for balancing housing production with infrastructure capacity, public safety, environmental protection, fiscal sustainability, and community needs. Cities of all types in California have been grappling with this dynamic, ranging from urban to rural, coastal to inland, small to large, northern to southern, voicing concerns to legislative representatives with minimal responsiveness. This is an issue of statewide concern that needs the strength and diversity of the League of California Cities to pursue a long-term solution.
The proposed resolution directs the League of California Cities to establish a statewide working group to evaluate a constitutional amendment or other legislative, policy, or ballot-based strategies to restore and strengthen local authority over housing and land use decisions. The working group would be tasked with developing a more balanced framework that preserves the State’s role in establishing broad housing goals and enforcing constitutional, civil rights, fair housing, building, life-safety, and environmental requirements, while restoring meaningful local authority to allow cities to determine how statewide housing 9 2026 Resolution Packet
objectives should be implemented in a manner that reflects local conditions and community priorities while continuing to support responsible housing production.
As the primary statewide organization representing California cities, the League is uniquely positioned to lead this effort. Its established policy, legal, legislative, communications, and advocacy networks enable it to convene municipalities, evaluate potential strategies, conduct legal and fiscal analyses, build consensus, engage stakeholders, and coordinate with statewide decision-makers. League leadership would help ensure that any recommendation reflects the collective interests of California municipalities and would provide the credibility, organizational capacity, and statewide reach necessary to advance a viable strategy.
10 2026 Resolution Packet
Resolution No. 1: Letters of
Concurrence
11 12
13 July 23, 2026
President Gabe Quinto
League of California Cities
1400 K Street, Suite 400
Sacramento, CA 95814
Subject: Support for a Resolution Establishing a Working Group to Evaluate a State Constitutional Amendment or Other Initiative to Restore Local Housing and Land Use Authority Dear President Quinto,
The City of Murrieta is sponsoring a resolution for consideration by the General Assembly of the League of California Cities to establish a statewide working group to evaluate a constitutional amendment or other legislative, policy, or ballot-based strategies to restore and strengthen local authority over housing and land use decisions.
The proposed resolution, together with the required background materials, will be submitted to Cal Cities for consideration at the 2026 Annual Conference in Orange County on September 24 and
25. The resolution would direct the League to convene a working group to evaluate potential approaches for addressing the increasingly broad and prescriptive state mandates affecting local housing, zoning, development standards, and project approval authority.
On behalf of the City of Canyon Lake, this letter confirms our support for the City of Murrieta’s submission of the proposed resolution and its consideration by the League of California Cities General Assembly at the 2026 Annual Conference.
Sincerely,
Arron Brown
City Manager
City of Canyon Lake
14 July 23, 2026
President Gabe Quinto
League of California Cities
1400 K Street, Suite 400
Sacramento, CA 95814
Subject: Support for a Resolution Establishing a Working Group to Evaluate a State Constitutional Amendment or Other Initiative to Restore Local Housing and Land Use Authority Dear President Quinto,
The City of Murrieta is sponsoring a resolution for consideration by the General Assembly of the League of California Cities to establish a statewide working group to evaluate a constitutional amendment or other legislative, policy, or ballot-based strategies to restore and strengthen local authority over housing and land use decisions.
The proposed resolution, together with the required background materials, will be submitted to Cal Cities for consideration at the 2026 Annual Conference in Orange County on September 24 and 25. The resolution would direct the League to convene a working group to evaluate potential approaches to address increasingly broad and prescriptive state mandates affecting local housing, zoning, development standards, and project approval authority.
On behalf of the City of Moreno Valley, this letter confirms our support for the City of Murrieta’s submission of the proposed resolution and its consideration by the League of California Cities General Assembly at the 2026 Annual Conference.
Sincerely,
Brian Mohan
City Manager
City of Moreno Valley
15 July 22, 2026
President Gabe Quinto
League of California Cities
1400 K Street, Suite 400
Sacramento, CA 95814
Subject: Support for a Resolution Establishing a Working Group to Evaluate a State Constitutional Amendment or Other Initiative to Restore Local Housing and Land Use Authority
Dear President Quinto,
The City of Murrieta is sponsoring a resolution for consideration by the General Assembly of the League of California Cities to establish a statewide working group to evaluate a constitutional amendment or other legislative, policy, or ballot-based strategies to restore and strengthen local authority over housing and land use decisions.
The proposed resolution, together with the required background materials, will be submitted to Cal Cities for consideration at the 2026 Annual Conference in Orange County on September 24 and 25. The resolution would direct the League to convene a working group to evaluate potential approaches for addressing the increasingly broad and prescriptive state mandates affecting local housing, zoning, development standards, and project approval authority.
On behalf of the City of the Norco, this letter confirms our support for the City of Murrieta’s submission of the proposed resolution and its consideration by the League of California Cities General Assembly at the 2026 Annual Conference.
Sincerely,
Kevin Bash
City Council Member
(951) 768-8981
16 17
18 19
20 July 23, 2026
Mr. Gabe Quinto, President
League of California Cities
1400 K Street, Suite 400
Sacramento, CA 95814
Subject: Support for the City of Murrieta's Resolution Establishing a Working Group to Evaluate a State Constitutional Amendment or Other Initiative to Restore Local Housing and Land Use Authority Dear President Quinto:
I am writing in my individual capacity as Mayor of the City of Temecula to express my strong support for the City of Murrieta's proposed resolution for consideration by the General Assembly of the League of California Cities at the 2026 Annual Conference.
The proposed resolution presents an important opportunity to thoughtfully evaluate the appropriate balance between California's statewide housing objectives and the constitutional principle of local governance. Establishing a statewide working group to examine a potential constitutional amendment, legislative reforms, or other policy initiatives will provide a meaningful forum to assess how local authority over housing and land use decisions can be strengthened while continuing to address the State's housing challenges.
Cities are uniquely positioned to understand the needs, opportunities, and constraints of their communities. Local elected officials are accountable to the residents they serve and are best equipped to make land use decisions that reflect a community's character, infrastructure capacity, economic development goals, environmental stewardship, and long-term vision. Equally important, local governments bear the primary responsibility for protecting public safety. Decisions regarding housing density, transportation, emergency access, wildfire preparedness, evacuation routes, police and fire service capacity, water availability, and critical infrastructure are inherently local matters that require the knowledge and judgment of those who serve their communities every day.
While the State has an important role in addressing California's housing needs, a collaborative approach that respects local expertise and preserves meaningful local discretion will produce stronger, safer, and more sustainable communities. The proposed working group offers an opportunity to evaluate policies that achieve these shared objectives while restoring an appropriate balance between state direction and local authority.
21 Mr. Gabe Quinto, President
League of California Cities
July 23, 2026
Although this letter reflects my personal position and is not an official action or policy of the City of Temecula or the Temecula City Council, I respectfully endorse the City of Murrieta's submission of this resolution and encourage its favorable consideration by the League of California Cities General Assembly.
Thank you for your leadership and your thoughtful consideration of this important issue.
Respectfully,
Jessica Alexander
Mayor, City of Temecula
Signing in her individual capacity
and not on behalf of the City of Temecula
or the Temecula City Council.
22 2026 Resolution Packet
Resolution No. 1: Staff Analysis
23 League of California Cities Staff Analysis on Resolution No. 1 Staff: Brady Guertin, Legislative Advocate
Committee: Housing, Community, and Economic Development Summary:
Resolution No.1 states that the League of California Cities (Cal Cities) will:
1. Support the development and advancement of a state constitutional amendment or legislative, policy, or ballot-based strategy that restores and strengthens local authority over housing and land use matters, including general plans, housing elements, zoning, density, design and development standards, project siting, and the approval or denial of housing development applications.
Pursuant to the resolution, the strategy should preserve the state’s authority to set broad, statewide housing goals and enforce civil rights, fair housing, building safety, and environmental standards while protecting local control by preventing the state from compelling the approval of developments that conflict with local requirements, override local zoning or density standards, or overturn local land use decisions where a city has planned for and maintained sufficient capacity to meet its housing obligations.
2. Consider establishing a statewide working group or other appropriate committee(s) to evaluate and develop a proposed constitutional amendment or other legislative, policy, or ballot-based strategies to restore and strengthen local authority over housing and land use matters.
The resolution states: “conducting legal, fiscal, and policy analyses; engaging cities and other stakeholders; and building a statewide coalition of proponent supporters in preparation for the November 2030 General Election, or within another reasonable time period.” Background:
As provided in the background information, the city of Murrieta is sponsoring this resolution in response to concerns over state laws that have increasingly reduced city discretion over housing and land use decisions, including legislation that requires ministerial or by-right approvals for housing projects, limits the application of local development standards, and strengthens state enforcement mechanisms against local governments.
Additionally, the city of Murrieta, in its background information, maintains that these legislative efforts have not resulted in sufficient housing production to address California's housing shortage and have not adequately accounted for 24 local infrastructure, public service needs, public safety, market, and fiscal considerations.
The resolution states that California’s housing goals are better advanced through state funding, streamlined environmental requirements, and voluntary partnerships, while preserving local authority over how and where housing is best planned and approved.
Consideration of the resolution may be informed by a brief examination of how the California Constitution allocates authority between the state and cities with respect to land use decisions.
The constitution grants cities the power to adopt local laws to protect the public’s health, safety, and welfare. This grant is called the “police power,” which is the basis for local land use regulation. The constitution grants charter cities the additional power to adopt local laws affecting “municipal affairs.” This power, commonly referred to as “home rule,” is based on the principle that a city, rather than the state, is in the best position to identify and satisfy the needs of the local community.
The constitution’s broad grant of police power contains a significant limitation.
Local law adopted under the police power is not valid if it “conflicts” with state law. A local law “conflicts” with state law when it regulates the same “field” in which the Legislature has stated its intent to occupy. In that case, state law is said to “preempt” the local law and it cannot be enforced.
An ordinance adopted by a charter city under the municipal affairs power cannot be enforced if it affects a “matter of statewide concern.” The subjects that have been identified as “matters of statewide concern” have changed over the years due to economic, social, and political circumstances.
Since the 1960s, the state has enacted numerous laws that limit or preempt aspects of local land use and zoning authority. These laws include the Fair Employment and Housing Act, Housing Element Law, Housing Accountability Act, Density Bonus Law, Permit Streamlining Act, accessory dwelling unit laws, California Environmental Quality Act, and others. In recent years, the state has enacted several laws that Cal Cities was the leading opposition force against, as many of the proposals pre-empted local land use authority, limited public review, and constrained local flexibility. In support of its housing and land use legislation, the Legislature has cited a statewide housing crisis and the need for increased housing production at all income levels while asserting that a uniform approach to local land use decision-making is required. 25 Discussion:
The resolution does not prescribe a specific policy mechanism. The eight letters in support recommend creating a working group or committee to evaluate potential approaches, including legislative proposals, constitutional amendments, or ballot initiatives to strengthen local authority over housing and land use matters.
A discussion of a strategy to restore and strengthen local authority over housing and land use matters will need to consider the California Constitution’s framework for both preemption of police power enactments and municipal affairs, discussed above. It will also need to determine whether changes to the California Constitution will be proposed, and whether they constitute an amendment or a revision, which require different processes.
A constitutional revision is a multistep process blending legislative consensus, voter support, and on occasion, a constitutional convention. It requires significant public engagement.
A constitutional amendment would require a ballot initiative, which includes gathering enough valid signatures to qualify for the ballot, building large coalitions to support election efforts, and campaigning to voters to support the initiative. This process can involve significant costs. In the last major election for ballot initiatives in 2024, proponents spent $8-$18 million to qualify for the ballot and spent nearly $700 million for the full election cycle, averaging out to about $100 million per ballot initiative.
Cal Cities has been engaged in ballot advocacy for over 20 years. In the early 2000s, Cal Cities developed a ballot advocacy infrastructure that included forming an issue political action committee, fundraising, establishing a network of regional managers, and building a coalition with other organizations to ultimately advocate on a ballot measure. Ballot advocacy requires the approval of the Board of Directors with a supermajority vote.
In the Legislature, Cal Cities plays an active and influential role to ensure that local flexibility and autonomy in the land use and housing space is maintained by engaging on dozens of bills every legislative session to ensure that cities' voices are heard at the state Capitol. Below, you will find Cal Cities “Existing Policy” on local control, housing, and land use policies.
Fiscal Impact
The resolution itself would not have a significant direct fiscal impact. However, depending on what actions follow, the fiscal costs could be significant. 26 Existing Cal Cities Policy
Vision
To be recognized and respected as the leading advocate for the common interests of California's cities.
Mission Statement
To expand and protect local control for cities through education and advocacy to enhance the quality of life for all Californians.
We Believe
• Local self-governance is the cornerstone of democracy. • Our strength lies in the unity of our diverse communities of interest. • In the involvement of all stakeholders in establishing goals and in solving problems.
• In conducting the business of government with transparency, openness, respect, and civility.
• The spirit of honest public service is what builds communities. • Open decision-making that is of the highest ethical standards honors the public trust.
• Cities are vital to the strength of the California economy. • The vitality of cities is dependent upon their fiscal stability and local autonomy.
• The active participation of all city officials increases the League's effectiveness.
• Partnerships and collaborations are essential elements of focused advocacy and lobbying.
• Ethical and well-informed city officials are essential for responsive, visionary leadership and effective and efficient city operations.
Zoning
Cal Cities believes local zoning is a primary function of cities and is an essential component of home rule. The process of adoption, implementation and enforcement of zoning ordinances should be open and fair to the public and enhance the responsiveness of local decision-makers. State policy should leave local siting and use decisions to the city and not interfere with local prerogative beyond providing a constitutionally valid procedure for adopting local regulations. State agency siting of facilities, including campuses and office buildings, should be subject to local notice and hearing requirements in order to meet concerns of the local community. Cal Cities opposes legislation that seeks to limit local authority over parking requirements.
Housing Element
Housing issues should be addressed in the general plan as other planning issues are. The housing element should be prepared for the benefit of local 27 governments and should have equal status with the other elements of the general plan.
Encourage Full Community Participation
Foster an open and inclusive community dialogue and promote alliances and partnerships to meet community needs.
Well-Planned New Growth
Recognize and preserve open space, watersheds, environmental habitats, and agricultural lands, while accommodating new growth in compact forms, in a manner that:
• De-emphasizes automobile dependency;
• Integrates the new growth into existing communities;
• Creates a diversity of affordable housing near employment centers; • Provides job opportunities for people of all ages and income levels.
Support:
The following letters of concurrence were received:
City of Banning
City of Calimesa
City of Canyon Lake
City of Moreno Valley
City of Norco
City of Torrance
Crystal Ruiz, Mayor, City of San Jacinto
Jessica Alexander, Mayor, City of Temecula
28 MONTHLY &
MISCELLANEOUS REPORTS
Department of Water, City of Big Bear Lake
41972 Garstin Drive, P.O. Box 1929 · Big Bear Lake, CA 92315-1929 · Phone/Fax 909/866-5050 · www.bigbearlakedwpca.gov This institution is an equal opportunity provider and employer.
DEPARTMENT OF WATER
Service, Quality, Community
DATE: August 25, 2026
TO: Erik Sund, City Manager
FROM: Reginald A. Lamson, DWP General Manager
RE: DWP Monthly Update – July 2026
SERVICE DELIVERY
Water services that were provided July 1, 2026 to July 31, 2026:
16,054 Connections provided with water service
581 Field service calls completed
1 Main leaks repaired
6 Main leaks year-to-date 2026 7 Main leaks year-to-date 2025 9 Service leaks repaired
35 Service leaks year-to-date 2026 33 Service leaks year-to-date 2025
78.35 Million gallons produced by wells
$966,061 Processed in billings
8,229 Accounts processed in billings
6,204 Number of customers on E-bill
113 New Accounts (including tenant turnover)
1.000 Equivalent Dwelling Units (EDU) added to the water system $972,202 Total Gross receipts processed
BOARD MEETINGS:
The following was approved by the Board of Water and Power Commissioners at a Regular Board Meeting on July 28, 2026:
• The Board adopted Resolution No. 2026-07 increasing appropriations by the FY2026 carry over amount of $3,611,400 for fiscal year 2027.
• The Board adopted Resolution No. 2026-08 approving the proposed changes to DWP’s Rules and Regulations Policy.
• The Board authorized the purchase of a replacement service truck from Victorville Motors and Summit Truck Equipment, for $152,456.
AGENDA REPORT
Service, Quality, Community
DATE: August 25, 2026
TO: Board of Commissioners
FROM: Reginald A. Lamson, General Manager
RE: General Manager’s Report
Capital Projects:
Garstin Water Operations Facilities:
On March 14, 2025, DWP received, reviewed, and signed the Letter of Intent to Meet Conditions and the Request for Obligation of funds. The proposed loan terms are $15.4 million, at 3.25% for 40-years. Interim financing has been obtained for this project. The interest rate for interim financing is 3.05%. Interim financing will be in place until construction is completed, which is estimated to take about 24-months. Once completed, the USDA loan will close and the interest rate will be 3.25% or lower, if interest rates go down between now and then. Currently the USDA loan rate is 3.75%. On May 6, 2026, DWP executed an amended Letter of Conditions with USDA, which included the $1,500,000 CDS Grant funding (Congressman Obernolte recommended).
DWP staff are working with PBK, Motive, and FB&E to coordinate the temporary and permanent power to the new facilities. Bear Valley Electric Service has approved the revised temporary and permanent electric service, which will result in a deduction to the construction contract.
Coordination between the General Contractor and Solar Contractors is going well. The City has been very helpful throughout the permitting process. All agencies continue to mark their utilities promptly, so excavation is not delayed.
Grants Update:
EPA Grant :
On October 6, 2025, staff submitted two EPA Grant applications. One application for a Comprehensive SCADA Master Plan, implementation of recommended improvements, and site security enhancements via installation of cameras at all facilities. DWP staff would solicit professional services for the preparation of SCADA Master Plan. The SCADA Master Plan and Implementation program will include:
(1) Assessment of:
• DWP’s current SCADA infrastructure, including all hardware and software. • The current monitoring and operational methods employed by DWP staff. • Backup power for SCADA equipment.
• Cybersecurity risk, requirements, and protocols.
(2) Development of:
General Manager’s Report
August 25, 2026