MINUTES OF THE CITY OF BIGGS
REGULAR COUNCIL MEETING September 9, 2025
COUNTY OF BUTTE, STATE OF CALIFORNIA
The regular council meeting was called to order at 6:00 p.m. by Mayor Sheppard. Staff present:
Interim City Administrator Rodney Harr, Attorney Greg Einhorn, City Planner Bob Summerville, City Engineer Dave Harden, and City Clerk Roben Benish.
1. MEETING CALLED TO ORDER: Mayor Sheppard
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
Present: Brown, Squires, Wilks, Arnold, and Sheppard
Absent:
4. PUBLIC COMMENT: Ashley Torres, assistant director of the Butte County Library, updated Council on the Biggs Library activities for the month of September.
5. CONSENT CALENDAR:
A. Approve warrants 39515 – 39579, 81220251, 82720251, 82720252, 9303513 – 9303538 for the month of August 2025 in the amount of $280,590.45.
B. Acknowledge receipt of the Butte County Animal Report for August 2025.
Motion/Second to approve the Consent Calendar. (Wilks/Squires, MCU)
6. ITEMS FOR CONSIDERATION
A. Biggs Second Street Bicycle and Pedestrian Improvements Project Construction Manager Contract Amendment.
City Engineer Dave Harden stated GFT, Inc. was previously contracted to provide construction management and inspection services for the Second Street Bicycle and Pedestrian Project. Several unanticipated factors have extended the duration and scope of services required.
Motion/Second to approve Amendment No. 1 to the Construction Management Contract with GFT, Inc. (formerly Gannett Fleming, INC.) increasing the contract value by $47,799.42 for a revised total contract amount of $186,760.61. (Arnold/Squires, MCU) B. Amendment No. 1 to Agreement with Regional Government Services (RGS) Interim City Administrator Rodney Harr stated on February 21, 2025, the City entered into an agreement with RGS to provide financial services to the City on an as-needed basis. In August 2025 staff contacted RGS to explore revised terms for continuation of services. The not-to-exceed amount is increased by $10,000, bringing the total to $46,000.
Motion/Second to approve and ratify Amendment No. 1 to the Management and Administrative Services Agreement with Regional Government Services (RGS), increasing
MINUTES OF THE CITY OF BIGGS
SPECIAL COUNCIL MEETING September 9, 2025
COUNTY OF BUTTE, STATE OF CALIFORNIA
the not-to-exceed amount and extending the term through November 30, 2025, to support year-end closeout and transition services. (Squires/Arnold, MUC) C. Agreement for Professional Accounting Services with JJACPA, Inc.
Mr. Harr stated that following RGS’s indication of its intent to allow the current financial services contract to expire, and subsequent Council action approving a short-term amendment through November 30, 2025, staff were directed to pursue a qualified replacement firm to ensure continuity of financial operations.
Motion/Second to approve the Professional Services Agreement with JJACPA, Inc., for accounting and financial consulting services with a not-to-exceed annual amount of $45,000.00 and authorize the Interim City Administrator, Rodney Harr, to execute the agreement on behalf of the City of Biggs. (Wilks/Squires, MCU) D. City of Biggs Procurement Policy and Procedures Manual Mr. Harr stated the City of Biggs’ municipal purchasing policies and procedures have remained largely unchanged since their original adoption in 1997. Considering evolving procurement standards, regulatory requirements, and industry’s best practices, a comprehensive review of the City’s procurement framework has been undertaken.
1. Motion/Second to approve Resolution No. 2025-32, “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF BIGGS ADOPTING THE CITY OF BIGGS PROCUREMENT POLICY AND PROCEDURES MANUAL (2025) AND
IMPLEMENTING COMPLIANCE WITH THE CALIFORNIA UNIFORM PUBLIC CONSTRUCTION COST ACCOUNT ACT (CUPCCAA).” (Squires/Arnold, MCU)
2. Motion/Second to approve first reading of Ordinance No. 440 by reading of title only, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BIGGS
AMENDING CHAPTER 3.25 OF THE BIGGS MUNICIPAL CODE TO
ESTABLISH UPDATED PURCHASING PROCEDURES AND IMPLEMENT THE UNIFORM PUBLIC CONSTRUCTION COST ACCOUNTING ACT.”
(Squires/Arnold, MCU)
E. Declaration of Surplus City Vehicles
Mr. Harr stated four vehicles have reached the end of their useful services life for City operations.
Council wished to dispose of the vehicles through a closed bid process.
Motion/Second to approve Resolution No. 2025-31, “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF BIGGS DECLARING CERTAIN CITY VEHICLES AS SURPLUS PROPERTY AND AUTHORIZING THEIR SALE OR DISPOSAL.” (Squires/Brown, MCU)
MINUTES OF THE CITY OF BIGGS
SPECIAL COUNCIL MEETING September 9, 2025
COUNTY OF BUTTE, STATE OF CALIFORNIA
7. DEPARMENT UPDATE REPORTS
Verbal reports by Fire Chief Chip Fowler and a member of the Gridley Police Department.
8. COUNCIL COMMITTEE REPORTS
Mayor Sheppard attended NCPA, Mosquito Abatement, and Flood Control Meetings.
9. CITY ADMINISTRATOR REPORTS
Mr. Harr attended NCPA Meetings.
10. CLOSED SESSION: Council adjourned to Closed Session at 7:24 p.m.
11. RESUME REGULAR SESSION: Council resumed the Regular Session at 8:17 p.m.
12. ADJOURNMENT: Council adjourned the Regular Meeting at 8:17 p.m. with no reportable action.
ATTEST: APPROVED:
Roben Benish, CITY CLERK James T. Sheppard, MAYOR