February 14, 2022 Page 1
CITY OF BISHOP
CITY COUNCIL MINUTES
FEBRUARY 14, 2022
1. CALL TO ORDER
Mayor Schwartz called the meeting of the Bishop City Council to order at 4:31 p.m. via video conference coordinated from the City Council Chambers, 301 West Line Street, Bishop, California.
2. ROLL CALL
PRESENT:
Councilmember Kong
Councilmember Garcia
Councilmember Muchovej
Mayor Pro Tem Ellis
Mayor Schwartz
ABSENT:
None
OTHERS PRESENT:
Deston Dishion, Interim City Administrator and Public Works Director Robin Picken, City Clerk
Jenny Rodricks, Assistant Finance Director
Joe Dell, Fire Chief
Richard Standridge, Police Chief
Elaine Kabala, Associate Planner/Economic Development Coordinator Dan McElroy, Community Services Manager
Karey Poole, Community Services Secretary
3. PUBLIC COMMENT – NOTICE TO THE PUBLIC: This time is set aside to receive public comment on matters agendized for the City of Bishop Budget Workshop only. When recognized by the Mayor, please state your name, and address for the record and please limit your comments to three minutes. Under California law the City Council is prohibited from generally discussing or taking action on items not included in the agenda; however, the City Council may briefly respond to comments or questions from members of the public. Therefore, the City Council will listen to all public comment but will not generally discuss the matter or take action on it.
No public comments were made.
February 14, 2022 Page 2
4. CITY OF BISHOP MID-YEAR BUDGET WORKSHOP
A. CITY OF BISHOP FISCAL YEAR 2021-2022 MID-YEAR BUDGET REVIEW – Council to discuss and review the Fiscal Year 2021-2022 Mid-Year Budget – Finance.
Item 4A
Assistant Finance Director Rodricks and other City staff members reviewed the proposed Fiscal Year 2021-2022 Mid-Year Budget with Council.
Council discussed an increase of $4,321.00 in the proposed Mid-Year Budget for Community Services, the need to further discuss the City’s reserves, and how best to utilize Measure P funds for our community. No additional modifications were requested.
After City staff answered all of Council's questions, Council thanked City staff and Assistant Finance Director Rodricks for all their work.
The Bishop Mid-Year Budget Workshop adjourned at 5:21 p.m. Mayor Schwartz announced that the Council will recess until 6:00 p.m.
5. OPEN SESSION
Mayor Schwartz reconvened the meeting of the Bishop City Council at 6:01 p.m. via video conference coordinated from the City Council Chambers, 301 West Line Street, Bishop, California.
6. INVOCATION
The invocation was given by Pastor Rick Klug of the Calvary Baptist Church.
7. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Kong.
8. ROLL CALL
PRESENT:
Councilmember Kong
Councilmember Garcia
Councilmember Muchovej
Mayor Schwartz
ABSENT:
Mayor Pro Tem Ellis – Mayor Pro Tem Ellis rejoined the meeting at 6:08 p.m.
February 14, 2022 Page 3
OTHERS PRESENT:
Deston Dishion, Interim City Administrator and Public Works Director Robin Picken, City Clerk
Dean J. Pucci, City Attorney
Jenny Rodricks, Assistant Finance Director
Joe Dell, Fire Chief
Richard Standridge, Police Chief
Elaine Kabala, Associate Planner/Economic Development Coordinator Dan McElroy, Community Services Manager
9. PUBLIC COMMENT – NOTICE TO THE PUBLIC: This time is set aside to receive public comment on matters not calendared on the agenda. When recognized by the Mayor, please state your name and address for the record and please limit your comments to three minutes. Under California law the City Council is prohibited from generally discussing or taking action on items not included in the agenda; however, the City Council may briefly respond to comments or questions from members of the public. Therefore, the City Council will listen to all public comment but will not generally discuss the matter or take action on it.
No public comments were made.
10. DEPARTMENT REPORTS - Updates on department activities will be given by the Department Heads and/or their staff.
Reports from the Fire, Police, Community Services, Planning, Public Works, and Administration Departments were given on each department’s activities including upcoming and ongoing projects.
A. Fire Chief Joe Dell
Fire Chief Dell reported to Council that he is currently preparing for the upcoming Strategic Planning meeting, and over the past weekend he hosted an aircraft firefighting training that the County of Inyo financed for forty members.
B. Police Chief Richard Standridge
Police Chief Standridge reported to Council on the Police Trainee recruitment status, and his plans to present Council at their next regularly scheduled meeting with a detailed monthly department report.
C. Community Services Manager Dan McElroy
Community Services Manager McElroy reported to Council on the recent After School, KIND, Gymnastics, Kids Night Out, softball league, summer camp, and City pool
February 14, 2022 Page 4
programs, the hiring of seasonal staff, the removal of the snowflake decorations on Main Street, and City Park activities.
D. Associate Planner/Economic Development Coordinator Elaine Kabala Associate Planner and Economic Development Coordinator Kabala reported to Council on the submission of a Clean California Grant for wayfinding and gateway signage, that the City received the Administrative Draft Environmental Impact Report (EIR) for the Bishop Specific Plan, and will plan to hold a workshop to lead a discussion on signage and design guidelines at the Council’s next regularly scheduled meeting.
E. Public Works Director and Interim City Administrator Deston Dishion Public Works Director and Interim City Administrator Dishion reported to Council on the Sewer Trunk Replacement Project, Mask Mandate Update, Strategic Planning Meeting, and re-opening the City Council Chambers.
11. CONSENT CALENDAR – NOTICE TO THE PUBLIC: All matters under the Consent Calendar are considered routine by the City and will be acted on by one motion.
A. FOR APPROVAL/FILING
1. City Council Meeting Minutes – December 13, 2021
Item 11A.1
2. City Council Meeting Minutes – January 10, 2022
Item 11A.2
3. City Council Special Meeting Minutes – January 19, 2022 Item 11A.3
4. City Council Meeting Minutes – January 24, 2022
Item 11A.4
5. Monthly Budget Reports – December 2021
Item 11A.5
6. Warrant Registers – December 2021
Item 11A.6
7. Combined Cash Report – December 2021
Item 11A.7
8. Bank Reconciliation Report – December 2021
Item 11A.8
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9. Investment Portfolio – December 2021
Item 11A.9
10. A Resolution Making the Legally Required Findings to Continue to Authorize the Conduct of Remote “Telephonic” Meetings During the State of Emergency Item 11A.10
11. A Resolution Updating the City of Bishop Records Management Program Manual Item 11A.11
12. Sportsites Letter of Extension – March 1, 2022 – February 28, 2023 Item 11A.12
13. Purchase Bishop City Park Thermal Solar Pool Covers from Rightway Pool and Spa with for an amount not to exceed $18,421.01
Item 11A.13
14. Award the Cannabis Application Evaluation Services contract to Hinderliter de Llamas and Associates for an amount not to exceed $18,750.00 Item 11A.14
15. Receive Proposed Military Equipment Use Policy
Item 11A.15
B. FOR INFORMATION/FILING
1. Fire Department Report – December 2021
Item 11B.1
2. Parks and Recreation Commission Meeting Agenda – January 26, 2022 Item 11B.2
3. Alcoholic Beverage License Application for 276 S. Warren Street, Bishop, California 93514 (Owner: Jose Guadalupe Jimenez)
Item 11B.3
No public comments were made.
Motion/Councilmember Kong Seconded/Councilmember Muchovej Councilmember Kong made a motion to approve the Consent Calendar as presented.
Motion passed 5-0.
Ayes: Councilmembers Kong, Garcia, Muchovej, Mayor Pro Tem Ellis, and Mayor Schwartz
Noes: None
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Abstain: None
Absent: None
12. PUBLIC HEARINGS AND ACTION - Public Hearing Procedure. The Mayor will open the public hearing and then: Statement and presentation by staff.
Statement and presentation by members of the public. Questions from the City Council. Call for testimony. Rebuttal to previous testimony by members of the public. Close the public hearing, terminating public testimony. The City Council will deliberate the matter and arrive at a decision.
A. PUBLIC HEARING – PROPOSED RESOLUTION AMENDING AND
RESTATING CERTAIN FEES AND CHARGES FOR CITY SERVICES
- A public hearing will be held to hear and consider public input on the proposed resolution amending and restating certain fees and charges for City Services – Administration.
Item 12A
Mayor Schwartz opened the public hearing. City Clerk Picken, Interim City Administrator Dishion, and Fire Chief Dell reviewed this item with Council.
No public comments were made.
Motion/Councilmember Muchovej Seconded/Councilmember Kong Councilmember Muchovej made a motion to close the public hearing. Motion passed 5-0.
Ayes: Councilmembers Kong, Garcia, Muchovej, Mayor Pro Tem Ellis, and Mayor Schwartz
Noes: None
Abstain: None
Absent: None
B. PUBLIC HEARING AND THE FIRST READING/INTRODUCTION OF A PROPOSED ORDINANCE UPDATING CHAPTER 3.24
PURCHASING SYSTEM OF THE BISHOP MUNICIPAL CODE AND A
PROPOSED RESOLUTION ADOPTING A PURCHASING POLICY –
Council to hold a public hearing to hear and consider public input on the proposed ordinance updating Chapter 3.24 (“Purchasing System”) of the Bishop Municipal Code, consider approving the first reading/introduction of the proposed ordinance updating Chapter 3.24 (“Purchasing System”) of the Bishop Municipal Code, and consider approving a resolution adopting a purchasing policy to be implemented by staff commencing on the effective date of the proposed ordinance – Finance.
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Item 12B
Assistant Finance Director Rodricks reviewed this item with Council. Mayor Schwartz opened the public hearing.
No public comments were made.
Motion/Councilmember Muchovej Seconded/Councilmember Garcia Councilmember Muchovej made a motion to close the public hearing. Motion passed 5-0.
Ayes: Councilmembers Kong, Garcia, Muchovej, Mayor Pro Tem Ellis, and Mayor Schwartz
Noes: None
Abstain: None
Absent: None
Council discussed the proposed ordinance and spoke in support of the new ordinance.
Council asked that City departments present Council with a monthly report relating to purchases made through this new purchasing ordinance.
Motion/Councilmember Muchovej Seconded/Councilmember Garcia Councilmember Muchovej made a motion to approve the first reading and introduction of the proposed ordinance by title only. Motion passed 5-0.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BISHOP, STATE OF CALIFORNIA, AMMENDING CHAPTER 3.24 (“PURCHASING SYSTEM”) OF TITLE 3 (“REVENUE AND FINANCE”) OF THE CITY OF BISHOP MUNICIPAL CODE RELATING TO PURCHASING PROCEDURES.
Ayes: Councilmembers Kong, Garcia, Muchovej, Mayor Pro Tem Ellis, and Mayor Schwartz
Noes: None
Abstain: None
Absent: None
No comments were made on the proposed resolution.
Motion/Mayor Pro Tem Ellis Seconded/Councilmember Muchovej Mayor Pro Tem Ellis made a motion to approve the proposed resolution adopting a purchasing policy by title only to be implemented by staff commencing on the effective date of the ordinance. Motion passed 5-0.
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF BISHOP, STATE OF CALIFORNIA, ADOPTING
PURCHASING POLICIES TO IMPLEMENT A REVISED
PURCHASING ORDINANCE
Ayes: Councilmembers Kong, Garcia, Muchovej, Mayor Pro Tem Ellis, and Mayor Schwartz
Noes: None
Abstain: None
Absent: None
13. NEW BUSINESS
A. FISCAL YEAR 2021-2022 APPROVED BUDGET ADJUSTMENTS -
Council consideration to adopt the approved budget adjustments for the 2021-2022 Fiscal Year – Finance.
Item 13A
Assistant Finance Director Rodricks reviewed this item with Council. Council referred to their discussion at the Budget Workshop held at the beginning of tonight’s meeting and thanked Assistant Finance Director Rodricks, Interim City Administrator Dishion and City staff for all their good work.
No public comments were made.
Motion/Councilmember Muchovej Seconded/Councilmember Kong Councilmember Muchovej made a motion to adopt the approved budget adjustments for the 2021-2022 Fiscal Year with the modification of $4,321.00 in the Community Services budget. Motion passed 5-0.
Ayes: Councilmembers Kong, Garcia, Muchovej, Mayor Pro Tem Ellis, and Mayor Schwartz
Noes: None
Abstain: None
Absent: None
14. FUTURE AGENDA ITEMS
Councilmember Muchovej asked to understand the process of implementing a 4-way stop sign at the intersection of Home and Pine Streets that can be discussed at a future meeting.
Councilmember Garcia asked if the City could look into an enhanced sidewalk program to be brought to Council for consideration at a future meeting.
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Mayor Schwartz asked that the City establish a policy on what the Council would like the City’s fund balance to be compared to the City’s budget.
No further requests were made for future agendas items.
15. COUNCIL AND COMMITTEE REPORTS
Council Members reported on meetings and community events that they attended virtually and in-person.
16. ADJOURNMENT - Monday, February 28, 2022 at 6:00 p.m. Regular Meeting in the City Council Chambers.
The Mayor adjourned the meeting at 6:57 p.m. to the City Council Meeting scheduled for Monday, February 28, 2022 at 6:00 p.m. in the City Council Chambers. ____________________________________________________
Karen Schwartz, Mayor
Attest: ______________________________
Robin Picken, City Clerk