Agenda packet — Bishop City Council, October 23, 2023 (part 1 of 3)

CITY OF BISHOP

CITY COUNCIL MEETING
City Council Chambers - 301 West Line Street - Bishop, California MONDAY, OCTOBER 23, 2023 - 5:00 PM

1. CALL TO ORDER - 5:00 P.M. Monday, October 23, 2023
NOTICE TO THE PUBLIC: Please be advised this meeting is accessible to the public in person, on the City of Bishop website, or on the local government cable channel 12. In compliance with the Americans with Disabilities Act of 1990, if you need special assistance to participate in this meeting, please contact the City Clerk at 760-873-5863 Extension 124. Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR

35.102.35.104 ADA Title II].

The public is encouraged to participate or observe this meeting by:

1. Attending this meeting in person at the City of Bishop City Council Chambers located at 301 West Line Street in Bishop, California.

2. Observing this meeting live from the City of Bishop website at:
https://www.cityofbishop.com/government/city_council/index.php

3. Observe this meeting live from the local government cable channel 12.

Public comments may be made:

1. In person: Members of the public desiring to speak on a matter appearing on the agenda should ask the Mayor for the opportunity to be heard when the item comes up for Council consideration (or complete a speaker card prior to the meeting). Comments for all agenda items are limited to a speaking time of three minutes unless modified by the Mayor.

2. In writing: Please email [email protected] and write “Public Comment” in the subject line. In the body of the email, include the item number and/or title of the item as well as your comments. All comments must be received by 2:00 p.m. on the day of the meeting to be included as an attachment under the Agenda’s Item Number as “Public Comment” and provided to the City Council prior to the meeting. You may also hand deliver public comments to the City drop/payment box located at the Church Street entrance to City Hall on or before the deadline noted above. Written public comments received after the deadline will be provided to the Council at the earliest possibility. Please note written public comments received will not be read aloud at the meeting.

Any writing that is a public record that relates to an agenda item for open session distributed less than 72 hours prior to the meeting will be available for public inspection at City Hall, 377 West Line Street, Bishop, California during normal business hours.

Government Code 54957.5(b)(1). Copies will also be provided at the appropriate meeting.
1 2. ROLL CALL

3. PUBLIC COMMENT - PRIOR TO CLOSED SESSION

4. CLOSED SESSION
A. Public Employee Performance Evaluation pursuant to Government Code § 54957 – Title: Police Chief

5. OPEN SESSION - 6:00 P.M. Monday, October 23, 2023

6. MOMENT OF SILENCE

7. PLEDGE OF ALLEGIANCE - To recognize our veterans and U.S. military service men and women - The VFW 8988 will lead the pledge of allegiance.

8. ROLL CALL

9. PUBLIC COMMENT

10. REPORT ON ACTIONS TAKEN IN CLOSED SESSION AS REQUIRED BY LAW

11. PROCLAMATIONS
A. Proclamation - Declaring October 2023 as Domestic Violence Awareness Month in Bishop – Requested by Wild Iris Executive Director Vanessa Hays.

12. PRESENTATIONS
A. Introduction of California Highway Patrol Captain Chris Hamilton - California Highway Patrol Public Information Officer Torey Michener will introduce California Highway Patrol Captain Chris Hamilton.

B. Northern Inyo Hospital Quarterly Update Report – Prepared and presented by Northern Inyo Hospital Chief Financial Officer and Interim Chief Executive Officer Stephen DelRossi.

NOTICE TO THE PUBLIC: This time is set aside to receive public comment on matters agendized for closed session only. When recognized by the Mayor, please state your name, and address for the record and please limit your comments to three minutes.

Under California law the City Council is prohibited from generally discussing or taking action on items not included in the agenda; however, the City Council may briefly respond to comments or questions from members of the public. Therefore, the City Council will listen to all public comment but will not generally discuss the matter or take action on it.

NOTICE TO THE PUBLIC: This time is set aside to receive public comment on matters not calendared on the agenda. When recognized by the Mayor, please state your name and address for the record and please limit your comments to three minutes. Under California law the City Council is prohibited from generally discussing or taking action on items not included in the agenda; however, the City Council may briefly respond to comments or questions from members of the public. Therefore, the City Council will listen to all public comment but will not generally discuss the matter or take action on it.

Proclamation Wild Iris DVAM 2023 10 23
2 C. Inyo Mono Advocates for Community Action (IMACA) Update Report - Prepared and presented by IMACA Executive Director Kelly Barceloux.

13. DEPARTMENT REPORTS
A. Fire Department
B. Police Department
C. Public Works Department
D. Community Services Department
E. Planning Department

14. CONSENT CALENDAR FOR APPROVAL/FILING
A. City Council Meeting Minutes
B. Budget Report for August 2023 and September 2023
C. Financial Reports for August 2023 and September 2023 D. Budget Adjustment Request, Planning, OPEB/Post Employment Benefits Bishop City Council Update from NIHD 2023 10 23
Bishop City Council Update from IMACA 2023 10 23
Updates on department activities will be given by the Department Heads and/or their staff.

Fire September 2023
Police September 2023
Public Works September 2023
Community Services September 2023
Planning Department September 2023

CONSENT CALENDAR
NOTICE TO THE PUBLIC: All matters under the Consent Calendar are considered routine by the City and will be acted on by one motion.

DRAFT MINUTES 2023 08 07 Special Meeting
DRAFT MINUTES 2023 08 14
DRAFT MINUTES 2023 08 28
Budget Report for August 2023
Budget Report for September 2023
Bank Reconciliation Report for August 2023
Combined Cash Report for August 2023
Investment Portfolio for August 2023
Warrant Register Report for August 2023
Bank Reconciliation Report for September 2023
Combined Cash Report for September 2023
Investment Portfolio for September 2023
Warrant Register Report for September 2023
Recommended Action: Council consideration to decrease expense account 001- 034-51007 (Planning, Health Insurance) by $13,271.27 and reallocate the $13,271.27 to expense account 001-034-51046 (Planning, OPEB/Post Emp. 3 E. Budget Adjustment Request, Finance Department, PERS Employee/Employer F. Budget Adjustment Request, Fire Department, Personnel Expense Accounts G. Budget Adjustment Request, Building, Special Dept. Supplies H. City of Bishop Police Department Strategic Plan 2023-2028 I. Replacement of Aging Armored Vehicle
J. Racial and Identity Profiling Mandate Reimbursement
K. Johnston Drive Drainage Design Task Order
L. West Line Street Water Main Replacement Design Task Order M. Downtown Bishop Parkways Project (Whitney Alley) Design Task Order Benefits).

Recommended Action: Council consideration to increase the budget figure for expense account 001-012-51027 by $9,414.47.

Recommended Action: Council consideration to approve a decrease in expense account 001-021-51001 (Fire, Salaries-Full Time) by $2,000 and reallocate this approved spending to expense accounts 001-021-51004 (Fire, Overtime Wages) and 001-021-52006 (Fire, Recruitment), each in the amount of $1,000.

Recommended Action: Increase budget line item 001-022-52015, Professional and Technical Services, by $25,000 for FY 2023-2024.

Recommended Action: Approve and adopt as an article to the City of Bishop overall 5-year strategic plan.

Police Department Strategic Plan 2023-2028
Recommended Action: Approve the replacement of an aging vehicle with a newer donated vehicle from a larger City.

Recommended Action: Approve the contract with consultant, Nichols Consulting, to file reimbursement claims with the State of California for state-imposed mandates from the execution of this contract through June 30, 2024, in an amount not to exceed $2,500.00.

Professional Service Agreement with Nichols Consulting
Recommended Action: Council consideration to approve the Public Works Director to execute the Johnston Drive Drainage Design Task Order under the provisions of the As Needed, On-Call Civil Engineering Service Agreement between the City of Bishop and Eastern Sierra Engineering that was executed on July 1, 2023 with a notto-exceed amount of $87,661.

Johnston Drive Drainage Design Task Order
Recommended Action: Council consideration to approve the Public Works Director to execute the West Line Street Water Main Replacement Design Task Order under the provisions of the As Needed, On-Call Civil Engineering Service Agreement between the City of Bishop and Wood Rodgers that was executed on July 1, 2023 with a not-to-exceed amount of $116,100. West Line Water Main Replacement Design Task Order Recommended Action: Council consideration to approve the Public Works Director to execute the Downtown Bishop Parkways Project (Whitney Alley) Design Task 4 N. A Resolution Approving The Eastern Sierra Comprehensive Economic Development Strategy for Alpine, Inyo, And Mono Counties, The Town Of Mammoth Lakes, and The City Of Bishop
O. Granicus Agreement – One-Year Extension 11/12/2023-11/11/2024 P. A Resolution Relating to Adopting a Records Retention Schedule and Authorizing Destruction of Certain City Records
Q. Ratify a Letter of Support for the Laws Railroad Museum's Hometown Grant Application dated 9/25/2023

15. CONSENT CALENDAR FOR INFORMATION/FILING
A. FY 2022-2023 Grants in Support Final Reports
B. Public Works Building Permit Reports
C. Planning Commission Meeting Agendas
D. Alcoholic Beverage License Application for 871 N. Main Street, Bishop, Order under the provisions of the As Needed, On-Call Civil Engineering Service Agreement between the City of Bishop and Stantec Engineering Inc. that was executed on July 1, 2023 with a not-to-exceed amount of $127,395.

Downtown Bishop Parkways Project (Whitney Alley) Design Task Order 1 Recommended Action: Council consideration to approve the proposed resolution relating to the Eastern Sierra Comprehensive Economic Development Strategy (by title only).

A Resolution Approving The Eastern Sierra Comprehensive Economic Development Strategy
Exhibit A_Eastern Sierra Comprehensive Economic Development Strategy Recommended Action: Council consideration to approve the proposed Granicus Subscription Renewal from November 12, 2023 to November 11, 2024 with an annual cost of $14,784.75.

Granicus Agreement 2018-2021
Granicus Proposed Agreement 2023/11/12 to 2024/11/11
Recommended Action: Council consideration to approve the proposed resolution (by title only).

No. 2023-__ Adopting a Records Retention Schedule Autorizing Destruction of Certain City Records 2023 10 23
EXHIBIT A of Resolution 2023-__ Adopting a Records Retention Schedule 2023 10 23 To Laws Museum_Hometown Grants Letter of Support 2023 09 25 Bishop Museum and Historical Society
C5 Studios
Eastside Student Center
Inyo Council for the Arts
United Methodist Social Services
Building Permit Issued Report August 2023
Building Permit Issued Report September 2023
Planning Commission Meeting Cancellation Notice for September 26, 2023 Planning Commission Meeting Cancellation Notice for October 24, 2023 5 California 93514 (Owner: SHOT'S ROADHOUSE INC.)

16. NEW BUSINESS
A. First Reading and Introduction of an Ordinance Approving One-Way Access For Delivery Vehicles Only In The Alley
B. Set Fiscal Year 2023-2024 Grants in Support Ad Hoc Committee C. California Natural Resources (CNRA) Urban Greening Grant Agreement and Memorandum of Understanding (MOU) between the City of Bishop and Friends of the Eastern Sierra Community Gardens
D. Cost Share Agreement for Emergency Medical Services

17. FUTURE AGENDA ITEMS

18. COUNCIL AND COMMITTEE REPORTS

19. ADJOURNMENT
ABC Application - 871 N. Main St received 2023 09 08
Recommended Action: Approve the first reading and introduction of an ordinance Approving One-Way Access For Delivery Vehicles Only In The Alley (by title only).

Attachment A_An Ordinance_One-Way Access for Delivery Vehicles Only in the Alley Attachment B_Site Map
Recommended Action: Council consideration to appoint two (2) Council Members to serve on the Fiscal Year 2023-2024 Grants in Support Ad Hoc Committee with the City Administrator to review all Grants in Support applications received by October 31, 2023 and to make recommendations to the Council at a future meeting.

Fiscal Year 2023-2024 Grants in Support Application
Recommended Action:

1. Authorize the City Administrator to sign the Agreement with California Natural Resources for the Urban Greening Grant;

2. Approve the Memorandum of Understanding between the City of Bishop and the Friends of the Eastern Sierra Community Gardens for the administration of the California Urban Greening Grant; and

3. Approve the increased General Fund revenue and Parks and Recreation expenditures within the FY 2023-2024 budget, both in the amount of $138,920.80.

CNRA Urban Greening Grant Agreement
MOU between the City of Bishop and Friends of the Eastern Sierra Community Gardens Recommended Action: Council to approve the Cost Share Agreement for Emergency Medical Services with Inyo County and the Bishop Paiute Tribe in the not-to-exceed amount of $102,151.

EMS Cost Share Agreement
GMR-Inyo County EMS INTERIM Contract
Monday, November 13, 2023 at 6:00 p.m. Regular Meeting in the City Council Chambers. 6 7
Improving our communities, one life at a time.

One Team, One Goal, Your Health!
DATE: October 23, 2023
TO: City of Bishop – City Council Members
FROM: Stephen DelRossi, Chief Financial Officer (CFO) and Interim Chief Executive Officer (CEO) RE: Quarterly CEO Report– Northern Inyo Healthcare District

REPORT CONTENT
A. Chief Executive Officer Report
a. Monthly Community Town Hall via Zoom, November 1 at 5:30pm.

Zoom link available on the nih website.
b. Accountable Care Organization (ACO)
c. Contract Reviews – Saving of $+600k
d. Legislation, hospital revenue
$1.7b – 2025, State has not determined methodology or criteria B. Chief Financial Officer Report
a. Financial & Statistical Reports
Financial & Statistical Reports are available on the NIHD website b. FY 2023 Budget
Approved with $~13.7m deficit
c. FY2023 Audit on-going
Balance Sheet Reconciliations
d. TAG Update (Turnaround Action Group)
e. Buildings – Surgery Clinic, Rehab, PMA, 1967
C. RSM Update, Interim CEO Stephen DelRossi
a. Maintenance
b. We use Jordan Fuller for IT support for difficult to solve issues, workflows, etc. 150 Pioneer Lane
Bishop, California 93514
(760) 873-5811
8 Serving Inyo, Mono & Alpine Counties since 1981
www.imaca.net

People Helping People
Administration
Human Resources
Community Services
145 E. South Street
Bldg # A
P.O. Box 845
Bishop, CA 93514
(760) 873-8557
e-mail: [email protected]
Glass Mountain
Apartments
25 Mountain Blvd.

Mammoth Lakes, CA 93546
(760) 920-8287
Valley Apartments
156 E. Clarke St.

Bishop, CA 93514
(760) 873-8557
IMACA. is a Non-Profit,
Tax-Exempt Organization
under Section 501(c)(3),
Internal Revenue Code.

Inyo Mono Advocates for Community Action, Inc. Has a New Home! Inyo Mono Advocates for Community Action, Inc. (IMACA) is excited to announce our new office location in Bishop, California, at 145 East South Street, Building A. It is the small building behind our food warehouse. Office hours are from 9AM to 4PM, closed for lunch from 12PM to 1PM. The main phone number is still 760-873-8557.

IMACA appreciates your patience and support as we have undergone major changes in the past two years. Our team is small but mighty, and we are eternally grateful to our supporters. IMACA stands by our mission to support, educate, empower, and advocate for vulnerable populations in its community.

IMACA continues to operate Food and Energy Assistance programs. The food distribution happens monthly at 15 different towns across Inyo and Mono Counties and serves more than 300 households. The Low Income Home Energy Assistance Program (LIHEAP) helps more than 200 households pay their energy bills, which avoids utility disconnections and keeps homes cool in the summer and warm in the winter. The Low Income Household Water Assistance Program (LIHWAP) helps income-eligible households pay their water/wastewater bills and ends on March 31, 2024.

If you would like to contribute to our mission, monetary donations support all of IMACA’s programs. Any small amount helps! Simply go to our website at www.imaca.net and hit the orange Donate button in the upper right-hand corner.

Please follow our social media and website to stay current on updates.

Thank you from all of us here at IMACA!
9 Serving Inyo, Mono & Alpine Counties since 1981
www.imaca.net
10 Small Town with a
Big Backyard!

CITY OF BISHOP
377 West Line Street - Bishop, California 93514
Post Office Box 1236 - Bishop, California 93515
760-873-8458 [email protected]
www.cityofbishop.com
July 2023 Page 1 of 1
Bishop Fire Report
September 13 to October 17, 2023
Fires
32 calls for service
Vehicle Accidents
6 non injury
1 with injury
Duty Officer
2 calls
Medical Calls
3 assists
Alarm Malfunctions
2 calls
Miscellaneous
We had Fire Prevention Day for Pre K and Kindergarten at the Elm Street School, and four other preschools and at the Bishop Indian HeadStart. We had an open house at the main fire station open to the public.
11 Bishop Police Department
End of month report September 2023

JAN FEB MARCH APRIL MAY JUNE JULY AUG SEPT OCT NOV DEC
TOTAL INCIDENTS 1269 1210 1366 1383 1167 1374 1336 1149 1194 CALLS FOR SERVICE 703 709 784 821 705 752 885 670 755

OFFICER INITIATED

INCIDENTS
566 501 582 562 462 622 451 479 439

TRAFFIC
STOPS
111 96 114 82 69 132 70 103 83

OTHER OIA
INC.
455 405 468 480 393 490 381 376 356

BUS/BUILDING
CHECKS
1 3 12 22 24 7 3 9 7

VEH/PED
CHECKS
38 26 30 57 70 55 53 38 34
TOTAL OFFICER REPORTS 73 85 101 96 82 83 100 75 101
ACCIDENT 3 5 6 3 5 4 3 1 1
CRIMINAL ACCIDENT 3 5 1 1 3 3 2 4 6
FELONY 18 17 19 19 8 11 20 13 22
INFORMATION 27 34 32 34 29 24 33 31 32
INFRACTION 1 0 2 0 1 1 0 1 0
MISDEMEANOR 21 24 41 39 36 40 42 24 40
TC WITH INJURIES 1 1 2 0 2 2 0 1 0
TC NO INJURIES 5 7 4 3 6 5 5 4 7

TOTAL MISDEMEANOR &

FELONY ARRESTS
18 23 32 20 28 28 23 32
MISDEMEANOR ARRESTS 9 11 17 23 17 23 22 14 22
ADULT 8 11 17 23 17 23 22 14 21
JUVENILE 1 0 0 0 1
FELONY ARRESTS 7 6 9 3 5 6 9 11
ADULT 9 7 5 8 0 5 6 8 11

JUVENILE 0 1 1 0 0 1 0
CITATIONS 82 104 107 96 62 123 67 58 92
MOVING 32 51 51 34 24 40 23 23 27
NON-MOVING 39 46 39 45 26 61 27 28 49
CRIMINAL 11 7 17 17 12 22 17 7 16
12 JAN FEB MARCH APRIL MAY JUNE JULY AUG SEPT OCT NOV DEC

DISPATCH PHONE

ACTIVITY
911 CALLS 248 237 179 211 252 300 254 227 246
INBOUND 237 222 159 195 241 290 238 216 237
ABANDONED 11 15 20 16 11 10 16 11 7
ADMINISTRATIVE CALLS 1,428 1,385 1503 1540 1405 1343 1506 1427 1412 INBOUND 895 860 965 969 907 878 993 943 973
OUTBOUND 523 520 520 563 488 460 509 466 424
ABANDONED 10 5 18 8 10 5 4 18 15

13 Small Town with a
Big Backyard!

CITY OF BISHOP
377 West Line Street - Bishop, California 93514
Post Office Box 1236 - Bishop, California 93515
760-873-8458 [email protected]
www.cityofbishop.com
September 2023 Page 1 of 2
Public Works Report
September 2023
Water

1. Water consumption for the month was down 14% compared to September 2013.

2. Took monthly bacteria samples.

3. Checked static water levels at wells #1, #2, and #4.

4. Continued with yearly backflow valve testing program.

5. Continued with annual main line valve exercising program.

6. Replaced ¾” water service for 669 Maple Ave.

7. Removed Fire Hydrant at the South West corner of S. Main St. and Jay St. that was hit by a vehicle. Will relocate to North side of Jay St.

8. Repaired water leak on 2” galvanized water main on N. Fowler St.

9. Pulled weeds at Well #2 facility.

10.Replaced non- operational ¾” curb stop valve for 431 E. South St.

Sewer

1. Continued effort to reduce any impact of nutrients on groundwater near the wastewater treatment plant.

2. Continued to work with Los Angeles Water and Power to acquire additional land for the spreading of secondary treated wastewater.

3. Performed cleaning of problem sewers within the city.

4. Took monthly Biological Oxygen Demand (BOD) samples.

5. Performed duties as Administrator for the Bishop Area Wastewater Authority.

6. Inspect sewer manholes for signs of ground water infiltration.

7. Continued mowing pastures and cleaning / repairing irrigation ditches within the 40 Acres at the WWTP.

8. Finished cleaning sludge drying beds from digester cleaning at the WWTP.

9. Recorded quarterly monitoring well ground water depths and took samples for Nitrates.
14 Small Town with a
Big Backyard!

CITY OF BISHOP
377 West Line Street - Bishop, California 93514
Post Office Box 1236 - Bishop, California 93515
760-873-8458 [email protected]
www.cityofbishop.com
September 2023 Page 2 of 2

10.Replaced sand media in the sludge drying beds at the WWTP.

11.Worked with Jason Bentz with Environmental Techniques to sludge Judge ponds #1- #4 to evaluate how many dry tons of sludge are present in the ponds.

Streets

1. Patched potholes in City Streets and alleys.

2. Trimmed low hanging tree limbs along City Streets and around traffic signs.

3. Routinely checked bike path at the West end of Sierra Street for trash and cleaned up as needed.

4. Sweep City streets, alleys, and parking lots.

5. Replaced damaged or missing Street Signs at various locations within the City.

6. Repaired sink hole at the intersection of Clarke and Third St.

7. Assisted resident at 595 Howard St. with clean up and removal of large tree branch that fell on his vehicle and blocked the roadway on E. Elm St.

8. Removed and cut larger opening in tree grates along Warren and Church St.

9. Participated in a traffic handling and closure conversation with Caltrans regarding impacts to downtown during their Bishop Pavements Project.

Miscellaneous

1. Performed routine maintenance on the Public Works fleet.

2. Provided weekly Tail Gate Safety meetings for the Public Works crew.

3. Marked City utilities for Dig Alert Tickets.

4. Provided road closure on Home and Sierra St. for the Labor Day Parade.

5. Provided road closure on Academy Ave. for the Friday Night Market.

6. Haul debris from Fowler Pit to Sunland Landfill.

7. Assisted Pioneer Cemetery with installation of new pump for their irrigation system on E. Line St.

8. Fabricate and install counter tops and enclosure within the evidence room for the Police Department.

9. Provided Traffic Cones and Delineators for the Mill Pond Music Festival. 15 Small Town with a
Big Backyard!

CITY OF BISHOP
377 West Line Street - Bishop, California 93514
Post Office Box 1236 - Bishop, California 93515
760-873-8458
www.cityofbishop.com

Page 1 of 5 ends

Community Services Report
September 2023
Programs

1. After School Stay and Play program is operating at the Elm Street School, Monday through Friday. We have planned field trips for weekly special activities. The group will be at the Bishop Union High School Volleyball and Football games. The group will be working on seasonal craft projects.

2. Adult Fitness classes are not being offered currently. We are currently seeking an Instructor for this program.

3. The Bishop Park Pool is closed for the season.

4. Kids Night Out is currently scheduled for October 27th. Our theme is Halloween.

5. Gymnastics sessions are open for registration on Sportsites, classes are starting October1st. Added one new staff member to accommodate the waitlist. We will offer the gymnastics program for a ten-week session. We will also be hosting classes for the Elm Street School Rams Club on Mondays.

6. Developed first draft After School Program Operation Manual. Operations Manuals for Gymnastics and Kids Night Out are being developed. Work continues this project.

7. Youth Tennis has been postponed for the summer. New sessions will start in the fall/winter after High School Tennis has concluded their season.

8. Adult Coed Soccer has begun their season. Games are scheduled on Fridays, Saturday, and Sundays at 6pm on field 1. Our season will be complete October 22nd and Playoffs will begin on October 26th.

9. Youth Basketball open gym will be hosted at the Bishop Union High School Gym on Sundays through the month of October.
16

Page 2 of 5 ends

Parks and Facilities

1. Repairs made to Toro mowers and performed routine maintenance to all mowing equipment.

2. Repairs were made to multiple irrigation leaks. At the City Park and Community Garden.

3. Daily maintenance of the City Park Pool. Began closeout procedures for winterization.

4. Sprayed weeds at all City facilities.

5. Daily routine of trash and cleaning of restrooms.

6. Cleaned debris from the creek, pond, and fountain.

7. Use of blower on Main Street Mondays and Fridays.

8. Cleanup of leaves and debris at Sunrise Mobile Home Park, City Park, and City parking lots.

9. Seasonal adjustments made to all City irrigation and City Park.

10. Mowed and cleaned weeds on Hamby Street.

11.Staff reductions at the City Parks maintenance as seasons change.

12.Hosted the Community Band on Monday evenings.

13.Began hosting Bishop Union High School Tennis on courts 1 through 4. Times of use are scheduled Monday through Friday at 4pm.

14.Made repairs and service on the Dodge Flatbed.

15.Installed new paper dispensers in all City Facilities.

16.Replaced memorial trees and trees on Hamby Street that were damaged.

17.Prepared 12 soccer fields for AYSO season, including lining fields and moving goals.

AYSO, we begin on August 25th. AYSO continues to use 12 soccer fields and host games and practices Monday through Saturday.

18.Preparations for Fall Colors Car Show for October 7th.

19.Removed and cleaned weeds on the south end of the Community Garden. 17

Page 3 of 5 ends

20.Field 1 use form Bishop Union High School was begun, with practices Tuesday and Wednesday.

21.Fall trimming in the City Park has begun.

22.Assisted the Inyo Council for the Arts with moving tents and equipment to Millpond for the Millpond Music Festival.

23.Assisted the Chamber of Commerce with the Blake Jones Trout Derby.

24.Events at City Facilities:
• National Night Out at City Hall on October 2nd.
• Hispanic Heritage Celebration at City Hall on October 7th. • Fall Colors Car Show at The City Park on October 7th. • Music on the Pond Gazebo on October 8
th
.
• Friday Night Market on Academy Street on October 20th. • Festival of Frights at the Fair Grounds on October 21st. • Cancer Walk at The City Park on October 21st.

Sunrise

1. Daily routine of trash, debris, and inspections.

2. Collected rents and payments for utilities.

3. Weekly routine maintenance of all lawns and common areas.

4. Began planning process of street and sidewalk replacement. Consultant has begun general design. Design is complete. We are seeking funding to complete this project.

5. Conducted winterization of swap-coolers on City owned units.

6. Irrigation repairs and adjustment were made to the Community Building landscapes.

7. Worked with Southern California Edison Arborist on front trees trimming in powerlines.

8. Winterization of water connections for all units.

Budget/Administrative

1. Held weekly staff meetings Tuesdays and Wednesdays.
18

Page 4 of 5 ends

2. Attended by-weekly City Council meetings.

3. Conducted Sportsites training new pool staff.

4. Attended weekly Department Head Meetings.

5. Organized all Youth Sports Organizations on the use of Sports-Sites for schedules and games.

6. Communication with Bishop Area Bike Organization, in preparation for installation of the Bike Park. The Bishop Area Bike Organization has provided the Community Services Department with a count of total volunteers and hours worked. The Bishop Bike organization will move forward under the Community Services volunteer program. Work will begin on phase one Pump-track in the coming weeks. We are working with the group on ordering signage.

7. The Parks and Recreation Commission meeting is scheduled for October 25th, at 6pm at the Council Chambers.

8. California Urban Greening Grant has been awarded to the City of Bishop, coordination with the Friends of the Eastern Sierra Community Gardens. Work is ongoing for the development of Grant Administration MOU. Work has started on a design for irrigation and garden enhancements. The Community Services received the CNRA agreement and is under review.

9. Received the approval for the Game-Time playground Grant. This Grant is vendor specific and will cover a portion of new playground equipment if this vendor is selected for the Playground Replacement Project.

10.Hosted meeting with potential vendors for front Playground and Pool slide replacement in 2023-2024.

11.Attended Enterprise vehicle replacement meeting in preparation for 2023-2024 budget. Purchase of two new trucks. Ordered new lift gate for the Park truck.

12.Extension of Swim Team season and discussion on installation of new Diving Block of the team. Installation of new Diving Blocks is scheduled for October.

13.Received quotes for concrete paths connecting the Pond Gazebo to the main path located at the rear playground. A contractor was selected to complete this project.

Work on this project will occur in October.

14.Worked with Sierra Security Systems on upgrades to City Hall facilities security system.

15.Prepared work schedules for fall pool operations.

16.Conducted interviews with potential new Program Staff members. 19

Page 5 of 5 ends

17.Worked with ESCOG to give Mono County City Park Use Data from past years. This data will be used to work with Millpond future use and potential enhancements.

Highlights:
• City Park and Facility use.
• Playground replacement.
• Preparations and Winterization.
20 CITY OF BISHOP
377 West Line Street - Bishop, California 93514
P. O. Box 1236 - Bishop, California 93515
City Hall 760-873-5863 Public Works 760-873-8458
Fax 760-873-4873

Page 1 of 1 ends

Planning Department Report
September 2023

1. Clean California Local Grant Program:
• The City has not received funding for the Clean California Local Grant Program.

2. Downtown Bishop Parkways Project (Whitney Alley):
• Collaborated with Stantec Engineers Inc. on a task order for the concept design, value engineering opportunities, geotechnical investigation, and construction documents

3. Rezoning Applications and Environmental Reports:
• Worked on rezoning applications and environmental reports in conjunction with the Department of Water and Power (DWP).
• Worked on rezoning application proposal for 711 Hammond Street • Worked on developing rezoning and general plan application templates

4. Downtown and Residential Parking Study:
• Prepared a scope for the Downtown and Residential Parking Study and held discussions with Wood Rogers and to strategize the parking and land use study.

5. Short-Term Rental Ordinance Updates:
• Progressed with updates to the short-term rental ordinance and discussed enforcement recommendations, including meetings with Airbnb.

6. LTC Meeting:
• Attended and presented at the Local Transportation Commission (LTC) meeting.

7. Planning Reviews:
• Collaborated with a developer on planning and building applications for the mixed-use project located at 144 S Main Street, provided comments. • Worked with the City Attorney on the parking agreement. • Revied site plans and parking agreement for 337 E Pine Street, provided comments.

8. In-Lieu Programs and Fees:
• Conducted research on in-lieu programs and fees to inform future ordinance developments.

Grant Administration:

1. Prop 68 Green Infrastructure Grant:
• Managed the Prop 68 Green Infrastructure Grant, which included reporting, discussions on scope modifications, and financial reports. 21 August 7, 2023 – Special Meeting Page 1

CITY OF BISHOP

CITY COUNCIL MINUTES
AUGUST 7, 2023

1. CALL TO ORDER
Mayor Ellis called the special joint meeting of the Bishop City Council and the Bishop Rural Fire Protection District Board of Commissioners to order at 8:05 a.m. in the City Council Chambers, 301 West Line Street, Bishop, California.

2. ROLL CALL
PRESENT:

Councilmember Muchovej
Mayor Pro Tem Garcia
Mayor Ellis
Commissioner Steinwand
Commissioner Anderson
Commissioner Kunze
Vice Chair Butler
Chair Holland
ABSENT AND EXCUSED:

Councilmember Kong
Councilmember Schwartz
OTHERS PRESENT:

Deston Dishion, City Administrator

3. PUBLIC COMMENT – NOTICE TO THE PUBLIC: This time is set aside to receive public comment on matters agendized for closed session only. When recognized by the Mayor, please state your name, and address for the record and please limit your comments to three minutes. Under California law the City Council is prohibited from generally discussing or taking action on items not included in the agenda; however, the City Council may briefly respond to comments or questions from members of the public.

Therefore, the City Council will listen to all public comment but will not generally discuss the matter or take action on it.

No public comments were made.

4. CLOSED SESSION
A. PUBLIC EMPLOYEE APPOINTMENT pursuant to Government Code § 54957 – Title:

Fire Chief (Councilmembers and Commissioners to conduct interviews of Fire Chief candidates.)
Closed Session began at 8:06 a.m. Closed Session ended at 2:40 p.m.

DRAFT
22 August 7, 2023 – Special Meeting Page 2

5. REPORT ON ACTIONS TAKEN IN CLOSED SESSION AS REQUIRED BY LAW To report on actions taken in Closed Session as required by law, Mayor Ellis announced that a conditional offer will be made to the number one applicant.

6. ADJOURNMENT
The Mayor adjourned the meeting at 2:40 p.m.
____________________________________________________
Jim Ellis, Mayor
Attest: ____________________________________
Robin Picken, City Clerk
DRAFT
23 CITY OF BISHOP

CITY COUNCIL MINUTES
AUGUST 14, 2023

1. CALL TO ORDER
Mayor Ellis called the meeting of the Bishop City Council to order at 5:30 p.m. in the City Council Chambers, 301 West Line Street, Bishop, California.

2. ROLL CALL
PRESENT:

Councilmember Kong
Councilmember Schwartz
Councilmember Muchovej
Mayor Pro Tem Garcia
Mayor Ellis
ABSENT:

None.

OTHERS PRESENT:

Deston Dishion, City Administrator
Robin Picken, City Clerk
Dean J. Pucci, City Attorney

No public comments were made.

4. CLOSED SESSION
A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to
Government Code § 54957 – Title: City Administrator
Closed Session began at 5:31 p.m. Closed Session ended at 6:05 p.m.

5. OPEN SESSION
August 14, 2023 Page 1 DRAFT
24 Mayor Ellis called the open session of the Bishop City Council to order at 6:06 p.m. in the City Council Chambers, 301 West Line Street, Bishop, California.

6. MOMENT OF SILENCE
Mayor Ellis announced a moment of silence.

7. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Pro Tem Garcia.

8. ROLL CALL
PRESENT:

Councilmember Kong
Councilmember Schwartz
Councilmember Muchovej
Mayor Pro Tem Garcia
Mayor Ellis
ABSENT:

None.

OTHERS PRESENT:

Deston Dishion, City Administrator
Robin Picken, City Clerk
Dean J. Pucci, City Attorney
Pat O'Neil, Interim Fire Chief
Nate Derr, Police Chief
Nora Gamino, Public Works Director
Dan McElroy, Community Services Manager

9. PUBLIC COMMENT – NOTICE TO THE PUBLIC: This time is set aside to receive public comment on matters not calendared on the agenda. When recognized by the Mayor, please state your name and address for the record and please limit your comments to three minutes. Under California law the City Council is prohibited from generally discussing or taking action on items not included in the agenda; however, the City Council may briefly respond to comments or questions from members of the public. Therefore, the City Council will listen to all public comment but will not generally discuss the matter or take action on it.

No public comments were made.

10. REPORT ON ACTIONS TAKEN IN CLOSED SESSION AS REQUIRED BY LAW
August 14, 2023 Page 2 DRAFT
25 To report on actions taken in Closed Session as required by law, Mayor Ellis announced that no action was taken.

11. COUNTY OF INYO UPDATE – Presented by Second District Supervisor Jeff Griffiths.

Second District Supervisor Griffiths provided an update on Inyo County business and activities.

12. DEPARTMENT REPORTS Updates on department activities will be given by the Department Heads and/or their staff.

A. Interim Fire Chief Pat O’Neil
Interim Fire Chief O'Neil reported to Council that in addition to his report submitted to Council tonight, there was a call received for a lift assist, and a smoke alarm response. Council thanked Interim Fire Chief O'Neil for stepping up to help run things at the Fire Department while waiting for the new Fire Chief to arrive.

B. Police Chief Nate Derr
Police Chief Derr reported to Council that the year to date totals have been added to the Police Department's statistics report as requested by Council at their last meeting, and reported briefly on several of the items that the Police Department placed on tonight's Council's agenda for clarification. Chief Derr reported on community outreach with the Sunrise Rotary, the Superintendent of Schools on traffic and school safety, and work with Public Works Director Gamino relating to parking concerns in the city. Police Derr responded to Council's questions relating to newly hired Police Officer/Investigator Ludovico who was reported as doing a good job; attended meetings with the County on creating a mental health crisis unit; and the night time dispatching with Inyo National Forest started last week and is currently up and running.

C. Public Works Director Nora Gamino
Public Works Director Gamino reviewed and highlighted several items on her written report to Council. Director Gamino reported outside the departments standard routine work, they completed a lead and copper sampling and thanked those residents who volunteered and participated in the sampling; for Council's information all samples were well below action levels and a report will be sent to all participants; a Whitney Alley Project update; cleaned problem sewers in Aspendale last month; and started the SCADA upgrade project which will take 9-12 months to complete. Director Gamino responded to Council's questions relating to children crossing the intersection of 3rd Street and East Line Street where there is currently no crosswalk or signs/marking for motorists to slow down. Director Gamino stated that a preliminary study for improvements on East Line Street has been done and needs to be further evaluated along with real data before taking action, as well as taking in consideration what work is being done through the Caltrans Bishop Pavements Project which are placing beacons at uncontrolled intersections where there is no traffic light.

D. Community Services Manager Dan McElroy
August 14, 2023 Page 3 DRAFT
26 Community Services Manager McElroy reported to Council that the Parks and Recreation Commission Meeting is on August 23rd not August 30th, and highlighted items from the Community Services written report on the City Pool use, American Youth Soccer Organization (AYSO) use, creation of 12 soccer fields in the City Park, softball finals, After School Program now named Stay and Play (SAP), start of gymnastic classes and Kids Night Out, start of pickleball at the City Park, and ordered signage for the bike park before general construction is started E. City Administrator Deston Dishion
City Administrator Dishion thanked Supervisor Griffiths for his detail report on the current status of addressing emergency medical services in our area and added that he will be actively involved with negotiations with the Inyo County Administrative Officer and one of the Bishop Paiute Tribal Members; Administrator Dishion reported to Council that the Bishop Fire Department ambulance continues to be in service as a back up in order to support our community, thanked Interim Fire Chief O'Neil for stepping into the Interim Fire Chief position and commended Interim Fire Chief O'Neil for his leadership; announced that the Bishop Rural Fire Protection District and the City of Bishop has made a conditional offer to fill the vacant Fire Chief position; and advised Council that 275 May Street is currently boarded-up due to multiple code violations currently being addressed.

13. CONSENT CALENDAR – NOTICE TO THE PUBLIC: All matters under the Consent Calendar are considered routine by the City and will be acted on by one motion.

A. FOR APPROVAL/FILING

1. Second Reading/Adoption of an Ordinance of the City Council of the City of Bishop, State of California, Adding Chapter 8.07 of the City of Bishop Code of Ordinances, Relating to Vacant Building and Storefront Nuisances
Item 13A.1

2. Police Department Communications Operator Job Description Item 13A.2

3. Enterprise Fleet Management Open-End (equity) Lease Rate Quote for Two Leased Vehicles for the Bishop Police
Department, not to exceed $1,000 per month for 60 months per vehicle
Item 13A.3
B. FOR INFORMATION/FILING

1. Public Works Building Permits Report – July 2023
Item 13B.1

2. Planning Commission Meeting Cancellation Notice – July 25, 2023
August 14, 2023 Page 4 DRAFT
27 Item 13B.2

3. Parks and Recreation Commission Meeting Cancellation Notice – July 26, 2023
Item 13B.3

4. Fire Department Report – July 2023

5. Police Department Report – July 2023
Item 13B.5

6. Public Works Department Report – July 2023
Item 13B.6

7. Community Services Department Report – July 2023
Item 13B.7

8. Planning Department Report – July 2023
Item 13B.8

9. Administration Department Report – July 2023
Item 13B.9
No public comments were made.

Motion/Councilmember Schwartz Seconded/Councilmember Muchovej Councilmember Schwartz made a motion to approve the Consent Calendar as presented.

Ayes: Councilmembers Kong, Schwartz, Muchovej, Mayor Pro Tem Garcia, and Mayor Ellis
Noes: None
Abstain: None

Absent: None
Motion passed 5-0.

14. NEW BUSINESS
A. FILLING A SCHEDULED VACANCY ON THE PARKS AND
RECREATION COMMISSION – Council consideration to start
advertising to seek applicants for the scheduled vacancy, term ending October 28, 2023, and to establish a screening committee to make a nomination to the City Council for filling the commission vacancy or to reappoint Brad Balint to another four-year term on the Parks and Recreation Commission - Administration.

August 14, 2023 Page 5 DRAFT
28 Item 14A
City Clerk Picken reviewed this item with Council. Community Services Manager McElroy made comments in support of reappointing Commissioner Brad Balint to the Parks and Recreation Commission for another four-year term. No public comments were made.

Motion/Mayor Pro Tem Garcia Seconded/Councilmember Schwartz Mayor Pro Tem Garcia made a motion to approve the reappointment of Brad Balint to another four-year term on the Parks and Recreation Commission.

Ayes: Councilmembers Kong, Schwartz, Muchovej, Mayor Pro Tem Garcia, and Mayor Ellis
Noes: None
Abstain: None

Absent: None
Motion passed 5-0.

B. COST SHARE AGREEMENT FOR MULTI-AGENCY EMERGENCY
RESPONSE TO 2023 WINTER STORMS - Council consideration to approve the Cost Share Agreement for Multi-Agency Emergency Response to 2023 Winter Storms – Administration.

Item 14B
City Administrator Dishion reviewed this item with Council.

Public comments were made by:

Jeff Griffiths, Inyo County Second District Supervisor, made comments in support of the cost share agreement and confirmed that the County of Inyo Board of Supervisors approved this agreement.

No further public comments were made.

Motion/Councilmember Muchovej Seconded/Mayor Pro Tem Garcia Councilmember Muchovej made a motion to approve the Cost Share Agreement for Multi-Agency Emergency Response to 2023 Winter Storms.

Ayes: Councilmembers Kong, Schwartz, Muchovej, Mayor Pro Tem Garcia, and Mayor Ellis
Noes: None
Abstain: None

Absent: None
Motion passed 5-0.

15. FUTURE AGENDA ITEMS
No requests for future agenda items were made by Council.

16. COUNCIL AND COMMITTEE REPORTS
August 14, 2023 Page 6 DRAFT
29 Council Members reported on meetings and community events that they attended.

17. ADJOURNMENT Monday, August 28, 2023 at 6:00 p.m. Regular Meeting in the City Council Chambers
The Mayor adjourned the meeting at 7:18 p.m. to the City Council Meeting scheduled for Monday, August 28, 2023 at 6:00 p.m. in the City Council Chambers. _______________________________________
Jim Ellis, Mayor
Attest: ______________________________
Robin Picken, City Clerk
August 14, 2023 Page 7 DRAFT
30 CITY OF BISHOP

CITY COUNCIL MINUTES
AUGUST 28, 2023

1. CALL TO ORDER
Mayor Ellis called the meeting of the Bishop City Council to order at 5:37 p.m. in the City Council Chambers, 301 West Line Street, Bishop, California.

2. ROLL CALL
PRESENT:

Councilmember Schwartz
Councilmember Muchovej
Mayor Pro Tem Garcia
Mayor Ellis
ABSENT:

Councilmember Kong
OTHERS PRESENT:

Deston Dishion, City Administrator
Robin Picken, City Clerk

No public comments were made.

4. CLOSED SESSION
A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to
Government Code § 54957 – Title: Public Works Director
Closed Session began at 5:38 p.m. Closed Session ended at 6:07 p.m.

5. OPEN SESSION – 6:00 P.M. Monday, August 28, 2023
Mayor Ellis called the open session of the Bishop City Council to order at 6:08 p.m. in the City Council Chambers, 301 West Line Street, Bishop, California.

6. MOMENT OF SILENCE
August 28, 2023 Page 1 DRAFT
31 Mayor Ellis announced a moment of silence.

7. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Ellis.

8. ROLL CALL
PRESENT:

Councilmember Schwartz
Councilmember Muchovej
Mayor Pro Tem Garcia
Mayor Ellis
ABSENT:

Councilmember Kong
OTHERS PRESENT:

Deston Dishion, City Administrator
Robin Picken, City Clerk
Ryan R. Jones, Assistant City Attorney
Pat O'Neil, Interim Fire Chief
Nate Derr, Police Chief
Nora Gamino, Public Works Director
Anastasiia Budnyk, Assistant Planner
Dan McElroy, Community Services Manager

9. PLANNING COMMISSION – Council consideration to reappoint Robert Lowthorp to the Planning Commission with a term ending September 11, 2027 – Administration.

Item 9
City Clerk Picken reviewed this item with Council. No public comments were made.

Motion/Mayor Pro Tem Garcia Seconded/Councilmember Schwartz Mayor Pro Tem Garcia made a motion to approve the reappointment of Robert Lowthorp for a four-year term, ending September 11, 2027, on the Planning Commission.

Ayes: Councilmember Schwartz, Councilmember Muchovej, Mayor Pro Tem Garcia, Mayor Ellis
Noes: None
Abstain: None

Absent: Councilmember Kong
Motion passed 4-0.

Mayor Ellis announced a ten minute break to enjoy a piece of cake in honor of Robert Lowthorp's 40 years of service on the Planning Commission.

Mayor Ellis reconvened the meeting after a ten minute break.

August 28, 2023 Page 2 DRAFT
32 10. PUBLIC COMMENT – NOTICE TO THE PUBLIC: This time is set aside to receive public comment on matters not calendared on the agenda. When recognized by the Mayor, please state your name and address for the record and please limit your comments to three minutes. Under California law the City Council is prohibited from generally discussing or taking action on items not included in the agenda; however, the City Council may briefly respond to comments or questions from members of the public. Therefore, the City Council will listen to all public comment but will not generally discuss the matter or take action on it.

Public comments were made by:

Pastor Tim Homan, from Grace Lutheran Church Bishop and a member of the Bishop Ministerial Association, recited a prayer.

Chris Taylor, a Bishop resident and past business owner, spoke on behalf of local restaurant and hospitality owners and their employees on their concern that they may not survive another shut down to their businesses if Governor Newsom decides to place restrictions on them again due to the rise in COVID cases.

Jordan Rose, of the Eastside Student Center, thanked the Council for the 2022-2023 Grant in Support funding they received to renovate and update their facility located at 162 West Line Street and that their final report has been submitted to Assistant Finance Director Aukee available for review. Jordan Rose also handed out a copy to Council for their information.

No further public comments were made.

11. REPORT ON ACTIONS TAKEN IN CLOSED SESSION AS REQUIRED BY LAW
To report on actions taken in Closed Session as required by law, Mayor Ellis announced that there is nothing to report.

12. PRESENTATIONS
A. PRESENTATION - WHITNEY ALLEY DESIGN – Presented by Assistant Planner Ana Budnyk.

Item 12A
Assistant Planner Budnyk presented Council with an overview on the Whitney Alley Project and addressed all of Council's questions related to this project.

Public comments were made by:

Chris Taylor, a Bishop resident and past business owner, spoke on behalf of other business owners opposing a playground be built in place of parking spaces. They support the new downtown vibe, but our businesses need parking and housing.

No further public comments were made.

13. DEPARTMENT REPORTS Updates on department activities will be given by the Department Heads and/or their staff.

August 28, 2023 Page 3 DRAFT
33 A. Interim Fire Chief Pat O’Neil
Interim Fire Chief O'Neil reported to Council that not too much happened with the recent storm and reported on several fire department calls.

B. Police Chief Nate Derr
Police Chief Derr reported to Council on department projects, park cameras, increase presence at the local schools, the upcoming Labor Day Parade and related road closures, property room remodel, recruitment efforts, parking enforcement and study, transient issues, addressed parking and safety issues, working on starting online social media presence, Project 5 to 9 bicycle registry to assist in stolen bikes, work on a Police Department strategic plan, and addressing large scale retail theft.

C. Public Works Director Nora Gamino
Public Works Director Gamino reported to Council that the City's Supervisory Control and Data Acquisition (SCADA) system is having communication failures at this time and is currently being addressed, they are looking at solutions for drainage issues on Johnson Drive, the Caltrans Bishop Pavement Project has been slightly delayed which gives the City an opportunity to address the water line in West Line Street before new pavement goes down in 2025 for the Caltrans Bishop Pavement Project, and staff is preparing for the Labor Day Parade and assisting the Police Department with road closures.

D. Community Services Manager Dan McElroy
Community Services Manager McElroy reported to Council on preparations for concrete work at the City Park to extend paths to the City Park gazebo, working with the Community Garden group on irrigation plans for the Urban Greening Grant, a vendor will be on location to look at the replacement of the City Park's front playground, programs updates on start of a youth open gym basketball for 3rd to 6th graders, soccer at the park, gymnastics, bike park signage ordered, City Park Pool start blocks, new personnel scheduling software purchased through Administration to help manage staff, and Labor Day Art at the Park starting this Thursday and wrapping up on Monday.

E. Assistant Planner Ana Budnyk
No report was given by Assistant Planner Budnyk.

F. City Administrator Deston Dishion
City Administrator Dishion reported to Council on the current work being done with the County of Inyo on an ambulance contract which should be brought back to Council for consideration by the first meeting in September, the Bishop Fire Department loaned their ambulance to Big Pine Fire Department for about a week since Big Pine has no ambulance at this time, the Bishop Area Chamber of Commerce and Visitor Bureau (BACCVB) submitted a site plan to the City and LADWP for a possible new facility to be place next to Holy Smoke BBQ on Main Street, the Bishop Paiute Tribe Land Acknowledgement Project, and attended meetings with Assistant Planner Budnyk and consultants to look at a parking study for the entire city as well as strategic planning of City owned properties to address our housing needs.

August 28, 2023 Page 4 DRAFT
34 14. CONSENT CALENDAR – NOTICE TO THE PUBLIC: All matters under the Consent Calendar are considered routine by the City and will be acted on by one motion.

A. FOR APPROVAL/FILING

1. City Council Special Meeting Minutes – July 12, 2023 Item 14A.1

2. City Council Meeting Minutes – July 24, 2023
Item 14A.2

3. Monthly Budget Reports – July 2023
Item 14A.3

4. Warrant Registers – July 2023
Item 14A.4

5. Combined Cash Report – July 2023
Item 14A.5

6. Bank Reconciliation Report – July 2023
Item 14A.6

7. Investment Portfolio – July 2023
Item 14A.7

8. Budget Adjustment Request for Building, Special Department Supplies
Item 14A.8

9. Budget Adjustment Request and Changes to the Part-Time Employees Wage Scale for July 1, 2023-June 30, 2024 for the Police Department Relief Communications Operator
Item 14A.9

10. Expense Account Budget Reallocation for Community Services Item 14A.10

11. Friends of Eastern Sierra Gardens Memorandum of
Understanding
Item 14A.11
August 28, 2023 Page 5 DRAFT
35 12. Bishop Unified School District Agreement for the Provision of Program Services – After School Programs and Summer
Programs
Item 14A.12

13. Budget Spending Request for Survey Task 4.4 Drafting Topographic Map for $7,410
Item 14A.13
B. FOR INFORMATION/FILING

1. Parks and Recreation Commission Meeting Notice – August 23, 2023
Item 14B.1
No public comments were made.

Motion/Councilmember Muchovej Seconded/Mayor Pro Tem Garcia Councilmember Muchovej made a motion to approve the consent calendar as presented.

Ayes: Councilmembers Schwartz, Muchovej, Mayor Pro Tem Garcia, Mayor Ellis Noes: None
Abstain: None

Absent: Councilmember Kong
Motion passed 4-0.

15. NEW BUSINESS
A. DISCUSSION ON PLACING A MORATORIUM ON SHORT-TERM
RENTALS – Council to discuss placing a moratorium on short-term rentals - Planning.

Item 15A
Public Comments received prior to 2 PM on August 28, 2023 Assistant Planner Budnyk, City Administrator Dishion, and Assistant City Attorney Jones reviewed this item with Council.

Public comments were made by:

Keri Davis advised Council that the City may not see a listing on Airbnb if a person is only listed during the week and pulls it during the weekend if the City is only monitoring during the week and not the weekends.

Jasmine Beaghler, a local resident, spoke to how she has been running her Airbnb short-term rental for five years, has been paying her taxes each quarter, and has not August 28, 2023 Page 6 DRAFT
36 received any complaints from her neighbors. Jasmine Beaghler spoke to how Airbnb has allowed her to buy her own home while working in Bishop and if the City decides to place a moratorium on Short-Term Rentals, it will be a huge financial strain.

Jasmine Beaghler added the fact that if Airbnb were to go away, there would be no consideration to rent it out since she lives there and does not like to rent out her property. She responded to Council's question that her short-term rental has a 50- 65% occupancy-225 days a year.

Keri Davis, a Bishop resident, spoke to how enforcement on Short Term Rentals is important, and finds it frustrating when others don't follow the rules when we pay taxes and follow the rules. Her short-term rental has a 85% occupancy each month-300-325 days a year.

Chris Taylor, a Bishop resident and past business owner, spoke in support of addressing more housing in Bishop.

Ron McCoy, a Bishop resident and a short-term rental host, spoke in support of no moratorium. Ron McCoy suggested that perhaps the local agencies such as Los Angeles Department of Water and Power and the U.S. Forest Service should build housing for their staff on the lands that they own. He has been running his short-term rentals since 2018 and his occupancy rate is 50-55%.

Casey Stewart, a Bishop resident, runs a short-term rental with his wife and spoke in support to keep short-term rentals open and active. Casey Stewart stated that his short-term rental has a 70% occupancy rate.

Karen McCoy, a Bishop resident and short-term rental host, spoke on how her and her husband were instrumental in creating an ordinance for short-term rentals and supports having short-term rentals in Bishop. Karen McCoy also asked if Council could please reach out to the short-term rental owners prior to voting on or making a decision related to short-term rental modifications in the future.

No further public comments were made.

After a thorough discussion by Council, and a consensus from Council to have staff bring back an enforcement plan, Mayor Pro Tem Garcia made a motion.

Motion/Mayor Pro Tem Garcia Seconded/Councilmember Muchovej Mayor Pro Tem Garcia made a motion to keep the current Short-Term Rental Ordinance active and for staff to propose amendments and to look into an enforcement policy.

Ayes: Councilmembers Schwartz, Muchovej, Mayor Pro Tem Garcia, Mayor Ellis Noes: None
Abstain: None

Absent: Councilmember Kong
Motion passed 4-0.

City Administrator Dishion clarified that the intention was not to take away from anything currently in place. This was placed on the agenda to give Council an opportunity to discuss short-term rentals. Council thanked everyone who attended August 28, 2023 Page 7 DRAFT
37 and asked that they continue to let Council know their concerns. Council asked that staff inform short-term rental operators of any future short-term rental ordinance modifications that are brought to Council for consideration.

16. FUTURE AGENDA ITEMS
No requests for future agenda items were made by Council.

17. COUNCIL AND COMMITTEE REPORTS
Council Members reported on meetings and community events that they attended.

18. ADJOURNMENT Monday, September 11, 2023 at 6:00 p.m. Regular Meeting in the City Council Chambers.

The Mayor adjourned the meeting at 8:34 p.m. to the City Council Meeting scheduled for Monday, September 11, 2023 at 6:00 p.m. in the City Council Chambers. ______________________________________
Jim Ellis, Mayor
Attest: ______________________________
Robin Picken, City Clerk
August 28, 2023 Page 8 DRAFT
38 Monthly Budget Report
Month of August 2023
1 39
8/31/2023 11/30/2021
General FundRevenue
8/31/2023 Revenue Actual Approved Budget Percent Received 00100031010 PROPERTY TAXES SECURED 540,000.00 0%
00100031020 PROPERTY TAXES UNSECURED 45,000.00 0%
00100031030 PROPERTY TAXES PRIOR YR. 10,000.00 0%
00100031050 PROPERTY TAX HOMEOWNERS 1,000.00 0%
00100031060 PROP TAX MISC 21,000.00 0%
00100031065 VLF SWAP/PROP TX IN LIEU 350,000.00 0%
00100031066 VEHICLE LIC FEE IN EXCESS 3,700.00 0%
00100031120 SALES TAX 5,000,000.00 0%
00100031126 DWP WTR AGREEMENT PAYMNT 232,799.00 232,799.00 100% 00100031128 SALES TX 1/2%PUBLIC SAF 10,000.00 0%
00100031130 TRANSIENT OCCUPANCY TAX 81,426.30 2,750,000.00 3% 00100031131 TOT PENALTIES 0%
00100031132 TOT PRIOR YR 0%
00100031150 REAL PROPERTY TRANSFER 877.53 8,500.00 10% 00100032010 BUSINESS LICENSES 980.00 62,000.00 2%
00100032011 BL PENALTIES 0%
00100032015 SHORTTERM RENTALS 1,500.00 0%
00100032020 SB 1186/ADA 0%
00100032030 PARKING PERMITS 1,550.00 3,400.00 46%
00100032035 TENTATIVE MAP PERMITS 0%
00100032040 USE PERMITS 3,500.00 0%
00100032041 ENVIRONMENTAL APP FEE 3,500.00 0%
00100032050 BUILDING PERMITS 19,467.67 90,000.00 22%
00100032051 PLAN CHECK FEE 50.00 3,300.00 2%
00100032080 ELECTRICAL FRANCHISE 32,000.00 0%
00100032081 CELL TOWER FRANCHISE 3,500.00 31,500.00 11% 00100032090 TV FRANCHISE 10,000.00 0%
00100033010 INTEREST ON BANK DEPOSITS 11,000.00 0%
00100033020 RENTAL OF REAL PROPERTY 18,172.89 100,000.00 18% 00100034010 MOTOR VEHICLE IN LIEU 0%
00100034015 MTR VEH LIC FEE 11005.7 0%
00100034040 REIMB. HIGHWAY SWEEPING 4,416.66 53,000.00 8% 00100034041 HWY 6 TRASH 3,750.00 45,000.00 8%
00100034045 RSTP 0%
00100034046 DOC/RECYCLING GRANT 5,000.00 0%
00100034047 REIMB FROM BUSD 0%
00100034049 DWP TREE SPONSORSHIP 0%
00100034050 MISC REVENUE CAPTIAL REPLACE 31,331.00 31,331.00 100% 00100034079 FIRE EMS FUNDING 10,500.00 0%
00100034080 REIMB. RFD W/COMP. 0%
00100034081 SALARY REIMB FRM RF DIST 0%
00100034082 MISC REIM FROM RF DIST 0%
00100034083 FIRE INSPECTION FEES 364.10 15,000.00 2%
00100034094 LOCAL RESPONSE_STANDBY 1,000.00 0%
240
00100034095 STRIKE TEAM 120,000.00 0%
00100034110 COURT RESTITUTIONS 500.00 0%
00100034111 ORDINANCE ENFORCEMENT 0%
00100034116 DOJBULLET PRF VEST GRNT 2,000.00 0%
00100034120 PEACE OFFICERS TRAINING 522.27 18,000.00 3% 00100034121 RAN REIMB 10,000.00 0%
00100034122 DVROSSTATE 0%
00100034124 BUDGET ACT 2013/LAW ENF 0%
00100034125 PARKING CITATIONS 6,000.00 0%
00100034126 TOW FEE 375.00 1,765.00 21%
00100034140 DISPATCH CONTRACTS 7,200.00 0%
00100034141 PD Grants 0%
00100034145 4850 PAY REIMB 0%
00100034160 911 REIMSTATE 0%
00100035020 STRONG MOTION INST. PROG 191.09 1,000.00 19% 00100035060 CBSC/BLDG PERMIT 54.00 250.00 22%
00100036010 SALE OF PERSONAL PROP. 0%
00100036020 INS. REFUNDS & DIVIDENDS 0%
00100036025 FORFEITURE OF DEPOSITS 0%
00100036020 INS. REFUNDS & DIVIDENDS 0%
00100036030 MISCELLANEOUS 2,885.95 13,700.00 21%
00100036031 RETIREE MED COPAY 1,764.00 3,100.00 57%
00100036040 FINGERPRINTING & REPORTS 4,125.00 25,000.00 17% 00100036041 SUBPOENAS 0%
00100036042 AB109/REALIGNMENT 50,000.00 0%
00100036070 CIVIC ARTS 0%
00100036074 SUMMER PROGRAM TUITION 21,340.00 61,500.00 35% 00100036075 KIND ACTIVITY FEE 0%
00100036076 KIND TUITION 0%
00100036077 ASP ACTIVITY FEE 0%
00100036078 AFTER SCHOOL PROGRAM 14,281.00 98,000.00 15% 00100036079 GYMNASTICS CLUB 0%
00100036089 CHILDRENS DAY OF ARTS 0%
00100037010 SPECIAL EVENT INSURANCE 0%
00100039240 TENNIS 0%
00100039250 SOFTBALL 910.31 16,000.00 6%
00100039251 SOCCER 4,300.00 5,560.00 77%
00100039255 VOLLEYBALL 0%
00100039260 BASKETBALL 0%
00100039270 AEROBIC,DANCE,ZUMBA 500.00 0%
00100039275 FACILITY RENTAL FEE 245.00 4,000.00 6%
00100039278 TREE DEDICATION 0%
00100039280 YOUTH PROGRAM 3,200.00 0%
00100039281 GYMNASTICS 2,080.00 21,000.00 10%
00100039283 PAGEANT 0%
00100039289 POOLLIFEGRD RECERT 0%
00100039290 POOLPUBLIC SWIM 16,095.00 20,000.00 80%
00100039291 POOL RENTALS 4,132.00 15,000.00 28%
341
00100039292 POOLSWIM LESSONS 832.00 24,000.00 3%
00100039293 POOLCONCESSIONS 1,380.00 1,800.00 77%
00100039294 POOLWATER FITNESS 3,355.00 5,000.00 67%
00100039297 YOUTH ATHLETICS (250.00) 500.00 50%
00100039710 FINES & FOREFEITURES 4,500.00 0%
00100039722 TUT MEASURE A 0%
00100039925 CITY COST PLAN 0%
00100039990 OTHER FINANCE SOURCES 0%
00100039995 CITY COST PLAN 0%
00100039999 REVENUETRANS IN 500,000.00 0%
00100040000 Caltrans Sustainable Grant 0%
00100040001 SB2 Housing & Community 0%
00100040002 PROP 68 Green 100,000.00 0%
00100040003 Playground Grant 0%
00100040004 COVID19 Funding 0%
00100040005 LEAP GRANT 0%
00100040006 REAP GRANT 0%
Total Revenue 477,302.77 10,623,605.00 4%
424
8/31/2023 Department 8/31/2023 Actual Approved Budget Percent Used 001010_____ City Council 43,753.26 181,010.10 24%
001011_____ Administration 260,759.36 853,010.35 31%
001012_____ Finance 77,772.08 302,757.89 26%
001013_____ Treasurer 259.11 1,901.39 14%
001014_____ Legal 18,552.03 157,996.89 12%
001015_____ Insurance 363,165.00 304,429.50 119%
001016_____ Building & Grounds 29,936.54 202,055.08 15% 001018_____ Elections 1,500.00 0%
001019_____ Community Promotion 181,000.00 0%
001020_____ Police Department 1,242,092.24 4,558,039.02 27% 001021_____ Fire Department 79,507.19 971,730.16 8%
001022_____ Building 5,358.49 126,863.00 4%
001023_____ Street Maintenance 67,114.62 1,694,889.27 4% 001031_____ Parks & Rec 178,727.36 1,238,049.40 14%
001034_____ Planning 27,854.78 479,855.27 6%
001035_____ After School Program 6,156.57 104,757.57 6% 001036_____ After School Outside #DIV/0!
001037_____ Pool 60,171.29 476,827.85 13%
001038_____ Summer Camps 15,237.89 55,391.65 28%
001039_____ Gymnastics Club #DIV/0!
Total General Fund 2,476,417.81 11,892,064.39 21%
*NOTE: Insurance is not over budget, the approved budget is lower than the YTD actual due to the City Cost Plan payment from enterprise funds being budgeted within Department 015.

CCP payment is usually not made until end of FY.

General FundExpenses
543
8/31/2023 Department 8/31/2023 Actual Approved Budget Percent Used SEWERREVENUE
00200033010 INTEREST ON BANK DEPOSITS                                          9,300.00 0% 00200033020 RENTAL OF REAL PROPERTY                                                     0% 00200039017 SEWER MISCELLANEOUS 3,070.08   13,100.00   23% 00200039020 SEWER SERVICE COLLECTION 239,482.18     1,265,000.00 19% 00200039023 PENALTIESSEWER SERVICE 212.29   1,000.00   21% 00200039035 SOLAR REBATES 2,932.40      0%
00200039075 REIMB FROM ESCSD 4,078.68      0%
Total: 249,775.63 1,288,400.00 19%
002051_____ Sewer Expense 199,590.07     1,638,552.54 12% 8/31/2023 Department 8/31/2023 Actual Approved Budget Percent Used WATERREVENUE
00400033010 INTEREST ON BANK DEPOSITS                                        10,000.00 0% 00400033020 RENTAL OF REAL PROPERTY                                                     0% 00400039012 WATER SERVICE COLLECTION 189,315.99     1,028,000.00 18% 00400039013 PENALTIESWATER SERVICE 170.87   900.00   19% 00400039017 WATER MISCELLANEOUS 120.00   10,900.00   1% 00400039019 BACKFLOW FEE                                                         0% 00400039035 SOLAR REBATES                                                         0% Total: 189,606.86 1,049,800.00 18%
004050_____ Water Expense 206,312.44     1,362,046.87 15% 8/31/2023 Department 8/31/2023 Actual Approved Budget Percent Used SMHPREVENUE
01200033010 INTEREST ON BANK DEPOSITS                                          2,800.00 0% 01200039735 UTILITY CLEARING ACCOUNT 6,545.00   38,400.00   17% 01200039750 RENTSASSISTED UNITS 1,116.00   6,600.00   17% 01200039760 RENTSUNASSISTED UNITS 18,285.00   100,440.00   18% 01200039811 MISC                                                     0% 01200039812 GAIN ON SALE                                                     0.00% Total: 25,946.00 148,240.00 18%
012095_____ SMPH Expense 49,907.06   203,737.70   24% Enterprise Funds
644
8/31/2023 Department 8/31/2023 Actual Approved Budget Percent Used

REVENUE COPS
03300033010 INTEREST ON BANK DEPOSITS 0%
03300039967 COPS/AB 1913 100,000.00 0%
Total: 100,000.00 0%

EXPENSE
033033_____ COPS EXPENSE 4,623.84 138,000.00 3%
8/31/2023 Department 8/31/2023 Actual Approved Budget Percent Used

REVENUE TRAFFIC
00300033010 INTEREST ON BANK DEPOSITS 0%
00300039100 SECTION 2105 3,758.13 22,500.00 17%
00300039110 SECTION 21075 1,000.00 1,000.00 100%
00300039120 SECTION 2107 5,246.24 30,300.00 17%
00300039130 SECTION 2106 3,243.15 19,500.00 17%
00300039135 MISC/PROP 42 7,375.95 34,200.00 22%
00300039137 TRAFFIC CONGESTION RELIEF 0%
00300039139 SB1 7,381.25 84,100.00 9%
Total: 28,004.72 191,600.00 15%

EXPENSE
003030_____ GAS TAX 18,183.69 218,937.80 8%
Special Funds
745
Monthly Budget Report
Month of September 2023
1 46
9/30/2023 11/30/2021
General FundRevenue
9/30/2023 Revenue Actual Approved Budget Percent Received 00100031010 PROPERTY TAXES SECURED 540,000.00 0%
00100031020 PROPERTY TAXES UNSECURED 45,000.00 0%
00100031030 PROPERTY TAXES PRIOR YR. 10,000.00 0%
00100031050 PROPERTY TAX HOMEOWNERS 1,000.00 0%
00100031060 PROP TAX MISC 21,000.00 0%
00100031065 VLF SWAP/PROP TX IN LIEU 350,000.00 0%
00100031066 VEHICLE LIC FEE IN EXCESS 3,700.00 0%
00100031120 SALES TAX 396,564.93 5,000,000.00 8%
00100031126 DWP WTR AGREEMENT PAYMNT 232,799.00 232,799.00 100% 00100031128 SALES TX 1/2%PUBLIC SAF 10,000.00 0%
00100031130 TRANSIENT OCCUPANCY TAX 240,381.60 2,750,000.00 9% 00100031131 TOT PENALTIES 0%
00100031132 TOT PRIOR YR 54,408.30 0%
00100031150 REAL PROPERTY TRANSFER 1,255.66 8,500.00 15% 00100032010 BUSINESS LICENSES (1,920.20) 62,000.00 3% 00100032011 BL PENALTIES 0%
00100032015 SHORTTERM RENTALS 1,500.00 0%
00100032020 SB 1186/ADA 0%
00100032030 PARKING PERMITS 1,550.00 3,400.00 46%
00100032035 TENTATIVE MAP PERMITS 0%
00100032040 USE PERMITS 3,500.00 0%
00100032041 ENVIRONMENTAL APP FEE 3,500.00 0%
00100032050 BUILDING PERMITS 27,969.71 90,000.00 31%
00100032051 PLAN CHECK FEE 100.00 3,300.00 3%
00100032080 ELECTRICAL FRANCHISE 32,000.00 0%
00100032081 CELL TOWER FRANCHISE 7,000.00 31,500.00 22% 00100032090 TV FRANCHISE 10,000.00 0%
00100033010 INTEREST ON BANK DEPOSITS 11,000.00 0%
00100033020 RENTAL OF REAL PROPERTY 26,754.97 100,000.00 27% 00100034010 MOTOR VEHICLE IN LIEU 0%
00100034015 MTR VEH LIC FEE 11005.7 0%
00100034040 REIMB. HIGHWAY SWEEPING 4,416.66 53,000.00 8% 00100034041 HWY 6 TRASH 3,750.00 45,000.00 8%
00100034045 RSTP 0%
00100034046 DOC/RECYCLING GRANT 5,000.00 0%
00100034047 REIMB FROM BUSD 0%
00100034049 DWP TREE SPONSORSHIP 0%
00100034050 MISC REVENUE CAPITAL REPLACE 31,331.00 31,331.00 100% 00100034079 FIRE EMS FUNDING 10,500.00 0%
00100034080 REIMB. RFD W/COMP. 0%
00100034081 SALARY REIMB FRM RF DIST 0%
00100034082 MISC REIM FROM RF DIST 0%
00100034083 FIRE INSPECTION FEES 1,242.63 15,000.00 8% 00100034094 LOCAL RESPONSE_STANDBY 1,000.00 0%
247
00100034095 STRIKE TEAM 82,326.18 120,000.00 69%
00100034110 COURT RESTITUTIONS 500.00 0%
00100034111 ORDINANCE ENFORCEMENT 0%
00100034116 DOJBULLET PRF VEST GRNT 2,000.00 0%
00100034120 PEACE OFFICERS TRAINING 522.27 18,000.00 3% 00100034121 RAN REIMB 10,000.00 0%
00100034122 DVROSSTATE 0%
00100034124 BUDGET ACT 2013/LAW ENF 0%
00100034125 PARKING CITATIONS 983.50 6,000.00 16%
00100034126 TOW FEE 625.00 1,765.00 35%
00100034140 DISPATCH CONTRACTS 7,200.00 0%
00100034141 PD Grants 0%
00100034145 4850 PAY REIMB 0%
00100034160 911 REIMSTATE 0%
00100035020 STRONG MOTION INST. PROG 230.37 1,000.00 23% 00100035060 CBSC/BLDG PERMIT 74.00 250.00 30%
00100036010 SALE OF PERSONAL PROP. 0%
00100036020 INS. REFUNDS & DIVIDENDS 0%
00100036025 FORFEITURE OF DEPOSITS 0%
00100036020 INS. REFUNDS & DIVIDENDS 0%
00100036030 MISCELLANEOUS 92.85 13,700.00 1%
00100036031 RETIREE MED COPAY 1,764.00 3,100.00 57%
00100036040 FINGERPRINTING & REPORTS 5,670.00 25,000.00 23% 00100036041 SUBPOENAS 0%
00100036042 AB109/REALIGNMENT 50,000.00 0%
00100036070 CIVIC ARTS 0%
00100036074 SUMMER PROGRAM TUITION 21,340.00 61,500.00 35% 00100036075 KIND ACTIVITY FEE 0%
00100036076 KIND TUITION 0%
00100036077 ASP ACTIVITY FEE 0%
00100036078 AFTER SCHOOL PROGRAM 24,122.50 98,000.00 25% 00100036079 GYMNASTICS CLUB 0%
00100036089 CHILDRENS DAY OF ARTS 0%
00100037010 SPECIAL EVENT INSURANCE 0%
00100039240 TENNIS 0%
00100039250 SOFTBALL 910.31 16,000.00 6%
00100039251 SOCCER 4,300.00 5,560.00 77%
00100039255 VOLLEYBALL 0%
00100039260 BASKETBALL 0%
00100039270 AEROBIC,DANCE,ZUMBA 500.00 0%
00100039275 FACILITY RENTAL FEE 335.00 4,000.00 8%
00100039278 TREE DEDICATION 220.00 0%
00100039280 YOUTH PROGRAM 150.00 3,200.00 5%
00100039281 GYMNASTICS 9,424.00 21,000.00 45%
00100039283 PAGEANT 0%
00100039289 POOLLIFEGRD RECERT 0%
00100039290 POOLPUBLIC SWIM 16,095.00 20,000.00 80%
00100039291 POOL RENTALS 4,132.00 15,000.00 28%
348
00100039292 POOLSWIM LESSONS 832.00 24,000.00 3%
00100039293 POOLCONCESSIONS 1,380.00 1,800.00 77%
00100039294 POOLWATER FITNESS 3,355.00 5,000.00 67%
00100039297 YOUTH ATHLETICS (115.00) 500.00 23%
00100039710 FINES & FOREFEITURES 4,500.00 0%
00100039722 TUT MEASURE A 0%
00100039925 CITY COST PLAN 0%
00100039990 OTHER FINANCE SOURCES 0%
00100039995 CITY COST PLAN 0%
00100039999 REVENUETRANS IN 500,000.00 0%
00100040000 Caltrans Sustainable Grant 0%
00100040001 SB2 Housing & Community 0%
00100040002 PROP 68 Green 100,000.00 0%
00100040003 Playground Grant 0%
00100040004 COVID19 Funding 0%
00100040005 LEAP GRANT 0%
00100040006 REAP GRANT 0%
Total Revenue 1,206,373.24 10,623,605.00 11%
494
9/30/2023 Department 9/30/2023 Actual Approved Budget Percent Used Approved Budget
Independent of CCP
Percent Used
Independent of
CCP
001010_____ City Council 58,932.15 181,010.10 33% 216,430.00 27%001011_____ Administration 322,984.92 853,010.35 38% 1,019,926.72 32%001012_____ Finance 100,774.77 302,757.89 33% 362,001.24 28%001013_____ Treasurer 401.37 1,901.39 21% 1,901.39 21%001014_____ Legal 38,174.98 157,996.89 24% 185,000.00 21%001015_____ Insurance 362,142.00 304,429.50 119% 364,000.00 99%001016_____ Building & Grounds 60,862.27 202,055.08 30% 202,055.08 30%001018_____ Elections 1,500.00 0% 1,500.00 0%001019_____ Community Promotion 181,000.00 0% 181,000.00 0%001020_____ Police Department 1,524,593.28 4,558,039.02 33% 4,558,039.02 33%001021_____ Fire Department 94,529.84 971,730.16 10% 971,730.16 10%001022_____ Building 6,646.93 126,863.00 5% 126,863.00 5%001023_____ Street Maintenance 107,513.98 1,694,889.27 6% 1,694,889.27 6%001031_____ Parks & Rec 256,405.16 1,238,049.40 21% 1,238,049.40 21%001034_____ Planning 49,231.33 479,855.27 10% 479,855.27 10%001035_____ After School Program 12,423.25 104,757.57 12% 104,757.57 12%001036_____ After School Outside 0% 0%001037_____ Pool 53,089.02 476,827.85 11% 476,827.85 11%001038_____ Summer Camps 16,023.49 55,391.65 29% 55,391.65 29%001039_____ Gymnastics Club 0% 0% Total General Fund 3,064,728.74 11,892,064.39 26% 12,240,217.62 25% *City Cost Plan is budgeted within certain General Fund Departments and this figure skews budget to actual data. Budget data independent of City Cost Plan is included for reference.

General FundExpenses
50 5
9/30/2023 Department 9/30/2023 Actual Approved Budget Percent Used SEWERREVENUE
00200033010 INTEREST ON BANK DEPOSITS 9,300.00 0%
00200033020 RENTAL OF REAL PROPERTY 0%
00200039017 SEWER MISCELLANEOUS 4,401.08 13,100.00 34% 00200039020 SEWER SERVICE COLLECTION 358,988.39 1,265,000.00 28% 00200039023 PENALTIESSEWER SERVICE 470.80 1,000.00 47% 00200039035 SOLAR REBATES 2,932.40 0%
00200039075 REIMB FROM ESCSD 1,673.20 0%
Total: 368,465.87 1,288,400.00 29%
002051_____ Sewer Expense 239,418.90 1,638,552.54 15% 9/30/2023 Department 9/30/2023 Actual Approved Budget Percent Used WATERREVENUE
00400033010 INTEREST ON BANK DEPOSITS 10,000.00 0%
00400033020 RENTAL OF REAL PROPERTY 0%
00400039012 WATER SERVICE COLLECTION 283,789.10 1,028,000.00 28% 00400039013 PENALTIESWATER SERVICE 374.04 900.00 42% 00400039017 WATER MISCELLANEOUS 2,747.00 10,900.00 25% 00400039019 BACKFLOW FEE 0%
00400039035 SOLAR REBATES 0%
Total: 286,910.14 1,049,800.00 27%
004050_____ Water Expense 260,016.16 1,362,046.87 19% 9/30/2023 Department 9/30/2023 Actual Approved Budget Percent Used SMHPREVENUE
01200033010 INTEREST ON BANK DEPOSITS 2,800.00 0%
01200039735 UTILITY CLEARING ACCOUNT 10,115.00 38,400.00 26% 01200039750 RENTSASSISTED UNITS 1,674.00 6,600.00 25% 01200039760 RENTSUNASSISTED UNITS 25,335.00 100,440.00 25% 01200039811 MISC 0%
01200039812 GAIN ON SALE 0%
Total: 37,124.00 148,240.00 25%
012095_____ SMPH Expense 59,295.17 203,737.70 29%
Enterprise Funds
516
9/30/2023 Department 9/30/2023 Actual Approved Budget Percent Used

REVENUE COPS
03300033010 INTEREST ON BANK DEPOSITS 0%
03300039967 COPS/AB 1913 100,000.00 0%
Total: 100,000.00 0%

EXPENSE
033033_____ COPS EXPENSE 9,699.42 138,000.00 7%
9/30/2023 Department 9/30/2023 Actual Approved Budget Percent Used

REVENUE TRAFFIC
00300033010 INTEREST ON BANK DEPOSITS 0%
00300039100 SECTION 2105 3,758.13 22,500.00 17%
00300039110 SECTION 21075 1,000.00 1,000.00 100%
00300039120 SECTION 2107 5,246.24 30,300.00 17%
00300039130 SECTION 2106 3,243.15 19,500.00 17%
00300039135 MISC/PROP 42 7,375.95 34,200.00 22%
00300039137 TRAFFIC CONGESTION RELIEF 0%
00300039139 SB1 15,522.74 84,100.00 18%
Total: 36,146.21 191,600.00 19%

EXPENSE
003030_____ GAS TAX 25,467.42 218,937.80 12%
Special Funds
7 52
City of Bishop Bank Reconciliation Report Page: 1
Sep 14, 2023 08:54AM
Report Criteria:

Print Outstanding Checks and Deposits and Bank and Book Adjustments Eastern Sierra Checking (Eastern Sierra Checking) (1)
August 31, 2023
Account: 99900010110
Bank Account Number: 006107370
Bank Statement Balance: 2,069,713.07 Book Balance Previous Month: 1,896,142.86 Outstanding Deposits: 91,570.48 Total Receipts: 1,292,697.34 Outstanding Checks: 119,830.19 Total Disbursements: 1,145,696.12 Bank Adjustments: 1,690.72 Book Adjustments: .00
Bank Balance: 2,043,144.08 Book Balance: 2,043,144.08
Outstanding Deposits
Deposit Deposit
Number Amount
Deposit Deposit
Number Amount
Deposit Deposit
Number Amount
Deposit Deposit
Number Amount
19 280.00
1057 101.00
1110 565.46
1137 370.00-
1159 64.00-
1213 185.00-
1234 558.40
1245 945.25
1246 82.00
1251 87,139.37
1252 118.00
1256 2,400.00
Total: 91,570.48
Deposits cleared: 94 items Deposits Outstanding: 12 items Outstanding Checks
Check Check
Number Amount
Check Check
Number Amount
Check Check
Number Amount
Check Check
Number Amount
1092 19.83
1639 38.00
1644 38.00
2443 165.48
3849 74.99
4696 1,623.97
4738 250.29
4877 6,920.00
5119 457.64
5546 119.89
6366 313.36
6412 100.00
6693 48.03
6777 164.50
6810 442.73
6948 668.91
7108 4,602.50
7179 46.17
7258 144.96
7412 18.58
7420 18.58
7704 36.94
7859 1,076.50
8324 66.50
8752 110.82
8760 206.65
8790 49.95
8859 385.26
8870 24.05
8918 70.30
8927 85.24
8938 295.65
8947 541.04
8953 307.52
8959 527.55
9053 458.48
9060 289.51
9066 499.76
9067 309.34
9079 51.80
9080 5,690.11
9117 1,300.00
9145 285.91
9152 339.25
9166 835.28
9170 271.97
9171 779.72
9176 1,037.30
9177 129.52
9199 3,839.12
9213 385.94
9219 836.22
9222 206.65
9229 7,493.90
9239 350.00
9242 11,353.50
9243 400.00
9247 670.32
9252 77.57
9253 234.43
9256 486.89
9258 368.25
9262 333.39
9263 390.44
9264 426.41
9265 316.40
9266 538.55
9267 591.02
9269 55.41
9272 508.85
9275 1,031.77
9278 132.00
9281 8,877.90
9282 1,221.00
9285 59.75
9286 6,000.00
9290 295.03
9291 2,624.13
9293 98.94
9294 280.00
9295 277.50
9298 156.14
9301 385.94
9306 51.80
9307 5,589.01
9308 361.05
9313 543.71
9314 526.40
9315 65.78
9316 1,180.00
9317 2,826.34
9318 908.02
9319 326.25
9320 4,944.15
9321 530.52
9322 2,763.52
53 City of Bishop Bank Reconciliation Report Page: 2
Sep 14, 2023 08:54AM
Check Check
Number Amount
Check Check
Number Amount
Check Check
Number Amount
Check Check
Number Amount
9323 848.32
9324 48.71
9325 977.65
9326 497.23
9327 2,230.02
9328 136.99
9329 365.47
9330 4,129.69
9331 54.02
9332 66.15
9333 581.03
9334 67.01
9335 7,696.78
75403 8.00
714232 2,135.12-
Total: 119,830.19
Checks cleared: 286 items Checks Outstanding: 111 items Bank Adjustments
Description Amount Description Amount
J Scida Wages Paid and Owed Back to 1,690.71 Recon off by 0.01 .01 Total: 1,690.72
Book Adjustments
No book adjustments found!
Report Criteria:

Print Outstanding Checks and Deposits and Bank and Book Adjustments 54 CITY OF BISHOP

COMBINED CASH
AUGUST 31, 2023
FOR ADMINISTRATION USE ONLY 17 % OF THE FISCAL YEAR HAS ELAPSED 09/14/2023 09:25AM PAGE: 1

COMBINED CASH ACCOUNTS
999-000-10110 CASH IN BANK 2,038,523.60
999-000-10111 LAIF INVESTMENT 14,861,709.61
999-000-10112 CASH EASTERN SIERRA BANK .00
999-000-10113 CASH IN COUNTY TREASURY 132,270.70
999-000-10115 CASH IN BANK XPRESS BILLPAY 28,120.84
999-000-10175 CASH CLEARING UTILITIES 19,999.25
999-000-10176 BUSINESS CASH CLEARING 4.10
TOTAL COMBINED CASH 17,080,628.10
999-000-10100 CASH ALLOCATED TO FUNDS ( 17,080,628.10)
TOTAL UNALLOCATED CASH .00

CASH ALLOCATION RECONCILIATION
1 ALLOCATION TO GENERAL FUND 7,620,575.35
2 ALLOCATION TO SEWER FUND 2,712,191.30
3 ALLOCATION TO GAS TAX 365,936.96
4 ALLOCATION TO WATER FUND 2,636,265.04
5 ALLOCATION TO RFPD 818,685.24
6 ALLOCATION TO IMBC FIDUCIARY .00
7 ALLOCATION TO LOCAL TRANSPORTATION FUND 116,972.11
8 ALLOCATION TO BOND AND TRUST FUND 13,320.10
9 ALLOCATION TO TRAFFIC SAFETY 8,141.29
10 ALLOCATION TO TUT MEASURE A 1,165,449.65
11 ALLOCATION TO ASSET FORFEITURE 6,722.63
12 ALLOCATION TO SUNRISE MHP 368,905.00
13 ALLOCATION TO GENERAL FIXED ASSETS .00
15 ALLOCATION TO WATER IMPROVEMENT .00
18 ALLOCATION TO FUND 018 .00
19 ALLOCATION TO STREETS-SIDEWALK IMPROVEMENT 500,000.00 21 ALLOCATION TO CANINE DONATION 8,012.54
22 ALLOCATION TO HEAVY EQUIPMENT REPLACEMENT .00
23 ALLOCATION TO PROPERTY/HOUSING DEVELOPMENT .00
29 ALLOCATION TO FUND 029 .00
33 ALLOCATION TO C.O.P.S. 178,521.72
37 ALLOCATION TO HOME FUNDS/WILLOW ST 100,302.76
54 ALLOCATION TO STIP E. LINE ST. BRIDGE REPL. 314,404.93 57 ALLOCATION TO SEIBU TO SCHL BIKE PATH .00
58 ALLOCATION TO PINE TO PARK/STIP .00
59 ALLOCATION TO WEST JAY STREET .00
60 ALLOCATION TO STIP-SPRUCE/YANEY/HANBY .00
61 ALLOCATION TO E. LINE ST. IMPROVEMENTS .00
62 ALLOCATION TO PLAYGROUND EQUIPMENT PROJECT .00
70 ALLOCATION TO HOME OWNER ASSIST PRGM 128,100.00
71 ALLOCATION TO SILVER PEAK/IMACA .00
72 ALLOCATION TO VALLEY APTS/13 CDBG 8972 18,121.48
55 CITY OF BISHOP

COMBINED CASH
AUGUST 31, 2023
FOR ADMINISTRATION USE ONLY 17 % OF THE FISCAL YEAR HAS ELAPSED 09/14/2023 09:25AM PAGE: 2 TOTAL ALLOCATIONS TO OTHER FUNDS 17,080,628.10
ALLOCATION FROM COMBINED CASH FUND - 999-000-10100 ( 17,080,628.10) ZERO PROOF IF ALLOCATIONS BALANCE .00
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67 City of Bishop Bank Reconciliation Report Page: 1
Oct 05, 2023 10:06AM
Report Criteria:

Print Outstanding Checks and Deposits and Bank and Book Adjustments Eastern Sierra Checking (Eastern Sierra Checking) (1)
September 30, 2023
Account: 99900010110
Bank Account Number: 006107370
Bank Statement Balance: 2,326,329.99 Book Balance Previous Month: 2,043,144.08 Outstanding Deposits: 222,050.06 Total Receipts: 1,091,904.70 Outstanding Checks: 169,924.52 Total Disbursements: 754,902.53 Bank Adjustments: 1,690.72 Book Adjustments: .00
Bank Balance: 2,380,146.25 Book Balance: 2,380,146.25
Outstanding Deposits
Deposit Deposit
Number Amount
Deposit Deposit
Number Amount
Deposit Deposit
Number Amount
Deposit Deposit
Number Amount
19 280.00
1057 101.00
1110 565.46
1137 370.00-
1159 64.00-
1209 4,424.71
1210 75.00
1213 185.00-
1221 210,152.99
1222 2,274.00
1223 1,837.50
1234 558.40
1256 2,400.00
Total: 222,050.06
Deposits cleared: 71 items Deposits Outstanding: 13 items Outstanding Checks
Check Check
Number Amount
Check Check
Number Amount
Check Check
Number Amount
Check Check
Number Amount
1092 19.83
1639 38.00
1644 38.00
2443 165.48
3849 74.99
4696 1,623.97
4738 250.29
4877 6,920.00
5119 457.64
5546 119.89
6366 313.36
6412 100.00
6693 48.03
6777 164.50
6810 442.73
6948 668.91
7108 4,602.50
7179 46.17
7258 144.96
7412 18.58
7420 18.58
7704 36.94
7859 1,076.50
8324 66.50
8752 110.82
8760 206.65
8790 49.95
8859 385.26
8870 24.05
8918 70.30
8959 527.55
9066 499.76
9067 309.34
9079 51.80
9176 1,037.30
9177 129.52
9267 591.02
9275 1,031.77
9306 51.80
9316 1,180.00
9336 213.33
9337 234.43
9342 87.73
9345 154.23
9349 78.50
9353 105.28
9354 114.05
9355 175.46
9357 15.00
9380 840.00
9387 475.76
9395 75.00
9396 112.00
9404 700.22
9407 324.50
9410 324.50
9412 203.50
9419 234.43
9422 221.64
9423 221.64
9425 174.54
9428 244.21
9431 196.24
9432 86.34
9433 90.27
9436 23.09
9437 296.06
9439 385.94
9440 1,716.52
9441 840.00
9442 369.23
9443 51.80
9444 5,541.40
9445 361.05
9446 53,865.37
9447 14,700.00
9448 1,095.52
9449 540.07
9450 15.00
9451 875.66
9452 229.95
9453 1,208.32
9454 5,548.01
9455 860.02
9456 942.00
9457 512.48
9458 575.00
9459 7,792.47
9460 1,152.33
9461 4,640.00
9462 52.16
9463 17,135.50
9464 150.00
9465 1,507.04
9466 13.93
9467 2,095.67
9468 210.00
9469 469.34
9470 1,497.34
9471 350.00
9472 1,093.32
9473 396.75
9474 434.00
9475 2,598.96
68 City of Bishop Bank Reconciliation Report Page: 2
Oct 05, 2023 10:06AM
Check Check
Number Amount
Check Check
Number Amount
Check Check
Number Amount
Check Check
Number Amount
9476 68.18
9477 589.76
9478 8,910.00
9479 719.27
9480 207.09
75403 8.00
714232 2,135.12-
Total: 169,924.52
Checks cleared: 173 items Checks Outstanding: 111 items Bank Adjustments
Description Amount Description Amount
J Scida wages paid and owed back to Cit 1,690.71 Recon off by 0.01 .01 Total: 1,690.72
Book Adjustments
No book adjustments found!
Report Criteria:

Print Outstanding Checks and Deposits and Bank and Book Adjustments 69 CITY OF BISHOP

COMBINED CASH
SEPTEMBER 30, 2023
FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 10/17/2023 09:41AM PAGE: 1

COMBINED CASH ACCOUNTS
999-000-10110 CASH IN BANK 2,375,525.77
999-000-10111 LAIF INVESTMENT 14,861,709.61
999-000-10112 CASH EASTERN SIERRA BANK .00
999-000-10113 CASH IN COUNTY TREASURY 132,270.70
999-000-10115 CASH IN BANK XPRESS BILLPAY 29,628.19
999-000-10175 CASH CLEARING UTILITIES 20,703.78
999-000-10176 BUSINESS CASH CLEARING ( 39.90)
TOTAL COMBINED CASH 17,419,798.15
999-000-10100 CASH ALLOCATED TO FUNDS ( 17,419,798.15)
TOTAL UNALLOCATED CASH .00

CASH ALLOCATION RECONCILIATION
1 ALLOCATION TO GENERAL FUND 7,767,820.32
2 ALLOCATION TO SEWER FUND 2,767,470.55
3 ALLOCATION TO GAS TAX 368,247.39
4 ALLOCATION TO WATER FUND 2,662,624.96
5 ALLOCATION TO RFPD 898,114.31
6 ALLOCATION TO IMBC FIDUCIARY .00
7 ALLOCATION TO LOCAL TRANSPORTATION FUND 116,972.11
8 ALLOCATION TO BOND AND TRUST FUND 52,116.61
9 ALLOCATION TO TRAFFIC SAFETY 8,141.29
10 ALLOCATION TO TUT MEASURE A 1,165,449.65
11 ALLOCATION TO ASSET FORFEITURE 6,722.63
12 ALLOCATION TO SUNRISE MHP 370,694.77
13 ALLOCATION TO GENERAL FIXED ASSETS .00
15 ALLOCATION TO WATER IMPROVEMENT .00
18 ALLOCATION TO FUND 018 .00
19 ALLOCATION TO STREETS-SIDEWALK IMPROVEMENT 500,000.00 21 ALLOCATION TO CANINE DONATION 8,012.54
22 ALLOCATION TO HEAVY EQUIPMENT REPLACEMENT .00
23 ALLOCATION TO PROPERTY/HOUSING DEVELOPMENT .00
29 ALLOCATION TO FUND 029 .00
33 ALLOCATION TO C.O.P.S. 171,993.18
37 ALLOCATION TO HOME FUNDS/WILLOW ST 100,302.76
54 ALLOCATION TO STIP E. LINE ST. BRIDGE REPL. 308,893.60 57 ALLOCATION TO SEIBU TO SCHL BIKE PATH .00
58 ALLOCATION TO PINE TO PARK/STIP .00
59 ALLOCATION TO WEST JAY STREET .00
60 ALLOCATION TO STIP-SPRUCE/YANEY/HANBY .00
61 ALLOCATION TO E. LINE ST. IMPROVEMENTS .00
62 ALLOCATION TO PLAYGROUND EQUIPMENT PROJECT .00
70 ALLOCATION TO HOME OWNER ASSIST PRGM 128,100.00
71 ALLOCATION TO SILVER PEAK/IMACA .00
72 ALLOCATION TO VALLEY APTS/13 CDBG 8972 18,121.48
70 CITY OF BISHOP

COMBINED CASH
SEPTEMBER 30, 2023
FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 10/17/2023 09:41AM PAGE: 2 TOTAL ALLOCATIONS TO OTHER FUNDS 17,419,798.15
ALLOCATION FROM COMBINED CASH FUND - 999-000-10100 ( 17,419,798.15) ZERO PROOF IF ALLOCATIONS BALANCE .00
71 INVESTMENT!PORTFOLIO!FOR!THE!CITY!OF!BISHOP!
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STATEMENT!PERIOD! ACCT!TYPE! ! BALANCE! ! AVERAGE!MONTHLY!YIELD SEPTEMBER!2023!! LAIF! ! ! $14,861,709.55! ! 3.534%!
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81 Agenda Item: 14.D
Date of Meeting: October 23, 2023
Department: Finance
To: City Council
From: Ethan Aukee
Subject: Budget Adjustment Request, Planning, OPEB/Post Employment Benefits
Prepared On: October 9, 2023

STAFF REPORT
Background/History:

The Finance Department has determined that expense account 001-034-51046 (Planning, OPEB/Post Emp. Benefits) was under-budgeted for FY 23-24. The under-budgeting was due to the use of skewed prior year actuals and an increased city-wide contribution to OPEB in FY 23-24. The city-wide increased contribution in FY 23-24 was implemented to begin contributing at the actuarially determined contribution rate, which had not been adhered to in prior years.

Analysis/Discussion:

The approved budget amount for this expense account is $5,760.73 and the updated forecast for this account is $19,032.00. In order to cover the forecasted expense in this account, the budget figure will need to be increased by $13,271.27.

Expense account 001-034-51007 (Planning, Health Insurance) was initially budgeted to cover the premium of one full-time employee + family, but the full-time employee did not select this level of coverage for FY 23-24. Therefore, $13,271.27 can be reallocated from expense account 001-034-51007 (Planning, Health Insurance) to 001-034-51046 (Planning, OPEB/Post Emp. Benefits) to cover the need for additional spending.

Economic Impacts:

None.

Budget Impacts:

The budget adjustment request being presented is budget neutral and no additional spending is requested at this time.

In order to cover the OPEB contribution within the Planning Department in FY 23-24, the Finance Department is requesting to decrease expense account 001-034-51007 (Planning, Health Insurance) by $13,271.27 and reallocate the $13,271.27 to expense account 001-034- 51046 (Planning, OPEB/Post Emp. Benefits).
82 This request is made with the assumption that the expense account being decreased will retain a budget amount adequate to cover forecasted expenses for the remainder of the fiscal year.

Legal Review:

Legal review not required for this item.

Recommended Action:

Council consideration to decrease expense account 001-034-51007 (Planning, Health Insurance) by $13,271.27 and reallocate the $13,271.27 to expense account 001-034-51046 (Planning, OPEB/Post Emp. Benefits).

Approved By: Robin Picken 10/9/2023
Approved By: Nora Gamino 10/10/2023
Approved By:

Approved By:
83 Agenda Item: 14.E
Date of Meeting: October 23, 2023
Department: Finance
To: City Council
From: Ethan Aukee
Subject: Budget Adjustment Request, Finance Department, PERS Employee/Employer
Prepared On: October 12, 2023

STAFF REPORT
Background/History:

Lucila Terrasas worked for the City spanning 2001-2006 as a part-time office assistant and she recently requested service credit for her years with the City. Upon review of her City timesheets, it was discovered that she worked more than 1,000 hours in 2002. Being that she exceeded 1,000 hours, she should have been added to CALPERS and contributions should have started at that time. This did not occur. To correct for this omission, the City has been billed for arrears contributions in the amount of $8,914.47, along with a $500 administration fee.

Analysis/Discussion:

The account affected by this arrears contribution invoice was only budgeted for current Finance Department staff expenses during FY 2023-2024. Payment of the arrears contribution invoice will result in expense account 001-012-51027 exceeding the approved budget figure.

Economic Impacts:

No economic impacts.

Budget Impacts:

Increased expenditures in the amount of $9,414.47 within expense account 001-012-51027.

Legal Review:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

Recommended Action:

Council consideration to increase the budget figure for expense account 001-012-51027 by $9,414.47.

Approved By: Ethan Aukee / 10/12/2023
84 Approved By: Robin Picken / 10/12/2023
Approved By: Nora Gamino 10/16/2023
Approved By:
85 Agenda Item: 14.F
Date of Meeting: October 23, 2023
Department: Finance
To: City Council
From: Ethan Aukee
Subject: Budget Adjustment Request, Fire Department, Personnel Expense Accounts
Prepared On: October 9, 2023

STAFF REPORT
Background/History:

Due to Fire Department staff turnover, some personnel associated operating expense accounts are currently under-utilized, while others are at a spending deficit. City staff are now analyzing expense trends on a monthly basis to encourage departments to make best use of approved spending, catch any potential accounting/processing errors and adhere to the internal control of an operating budget.

Analysis/Discussion:

Expense account 001-021-51004 (Fire, Overtime Wages) is currently at a $206.64 deficit.

Expense account 001-021-52006 (Fire, Recruitment) is currently at a $271.63 deficit.

Due to the staff turnover referenced above, expense account 001-021-51001 (Fire, SalariesFull Time) is over-budgeted. The below budget adjustment is presented in order to cover deficit and forecasted spending in Overtime Wages and Recruitment throughout the remainder of the fiscal year.

Economic Impacts:

None.

Budget Impacts:

The budget adjustment presented below is budget neutral and no additional spending is requested at this time.

In order to cover the deficit and forecasted spending within the Fire Department, the Finance Department is requesting to decrease expense account 001-021-51001 (Fire, Salaries-Full Time) by $2,000 and reallocate this approved spending to expense accounts 001-021-51004 (Fire, Overtime Wages) and 001-021-52006 (Fire, Recruitment), each in the amount of $1,000.

Legal Review:
86 Legal review not required for this item.

Recommended Action:

Council consideration to approve a decrease in expense account 001-021-51001 (Fire, Salaries-Full Time) by $2,000 and reallocate this approved spending to expense accounts 001-021-51004 (Fire, Overtime Wages) and 001-021-52006 (Fire, Recruitment), each in the amount of $1,000.

Approved By: Robin Picken 10/9/2023
Approved By: Nora Gamino 10/10/2023
Approved By:

Approved By:
87 Agenda Item: 14.G
Date of Meeting: October 23, 2023
Department: Finance
To: City Council
From: Nora Gamino
Subject: Budget Adjustment Request, Building, Special Dept. Supplies Prepared On: September 25, 2023

STAFF REPORT
Background/History:

The Director of Public Works has advised that additional technical capacity is necessary to provide project management services to address code compliance issues within the City of Bishop. This need will be fulfilled through a professional services agreement with a consulting firm specializing in this type of work.

Analysis/Discussion:

City staff are forecasting the need for $25,000 in additional spending for professional and technical services, within the Building Department, within the General Fund, based on the necessity for additional technical capacity outlined above. Expense account 001-022-52015 is currently budgeted for $75,300 in spending. Staff are requesting a $25,000 spending increase in expense account 001-022-52015, which would adjust the FY 23-24 budget figure to $100,300.

Economic Impacts:

There are no significant economic impacts.

Budget Impacts:

This spending is not included in the 2023-2024 Fiscal Year Budget. An amendment to Building, Professional and Technical Services within the General Fund is being presented to adjust for the approval of these unforeseen spending needs. It is possible that these funds will be reimbursed to the general fund through cost recovery of enforcement actions.

Legal Review:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

Recommended Action:
88 Increase budget line item 001-022-52015, Professional and Technical Services, by $25,000 for FY 2023-2024.

Approved By: Ethan Aukee / 10/4/2023
Approved By: Robin Picken / 10/4/2023
Approved By:

Approved By:
89 Agenda Item: 14.H
Date of Meeting: October 23, 2023
Department: Police
To: City Council
From: Nate Derr
Subject: City of Bishop Police Department Strategic Plan 2023-2028 Prepared On: October 6, 2023
Attachments: Police Department Strategic Plan 2023-2028

STAFF REPORT
Background/History:

Reviewing the City of Bishop's five-year strategic plan when appointed to the position of Police Chief, I have identified no detailed strategic plan for the Police Department. To begin my contract as Police Chief I believe it is essential to outline priorities and goals for the Department.

Analysis/Discussion:

Successful leaders identify specific, measurable, achievable, relevant goals, bound by time for both their staff and Constituents.

Economic Impacts:

A well-staffed, proactive Police Department creates a secure environment for citizens and economic growth.

Budget Impacts:

Increase in Police Department salaries with added staff will increase the Departments overall budget.

Plan A- Will increase the budget by $742,342.13
Plan B- Will Increase the budget by $421,322.19
There are cost offsets as outlined in the attached plan.

It should be noted in fiscal year 2022/2023 the Police Department had an unspent budget of $289,000.00
Legal Review:

City Attorney Pucci has reviewed this item and finds that the recommended action complies 90 with the law.

Recommended Action:

Approve and adopt as an article to the City of Bishop overall 5-year strategic plan.

Approved By: Ethan Aukee / 10/16/2023
Approved By: Robin Picken 10/17/2023
Approved By: Nora Gamino 10/17/2023
Approved By:
91 1 | P a g e
Bishop Police Department Strategic Plan 2023-2028
Top 10 Goals:
1-Increase Community involvement / interaction:
• Create a Public relations group for social media and event planning / staffing. • Be present at community events.
• Increase foot patrols and business checks.
• Be present at School sports and events.
• Conduct a citizen academy yearly to educate the public. 2-Increase proactive Policing to decrease Crime Rate:
* Crime rates per capita in the City of Bishop as of the most recent FBI data (2019)* City of Bishop Police Department
Nate Derr
Chief of Police
(760) 873-5866
(760) 872-3485 FAX Serving our Community” www.cityofbishop.com 92 2 | P a g e
• Fill current Vacancies with qualified Officers.
• Revitalize our Reserve Officer program to supplement staffing at a reduced cost. • Use alternative patrol methods like Bicycle patrol for events. • Increase staffing to support proactive policing:
*** Currently we have 12 allotted positions (Sworn) including 1 Chief, 1 Lieutenant, 3 Sergeants, 1 Detective, and 6 Officers. We also have 4 Dispatchers, 1 Senior Dispatcher, 1 Records Officer, and 1 Evidence technician. This provides minimal staffing and forces supervisors out of supervisor roles leading to lack of supervision. Recent studies through-out the US have accredited more use of force incidents and complaints against Law Enforcement, due to lack of supervision. Minimal staffing also requires extended Overtime at a cost to the City, increased Officer burn out and poor Officer performance. ***Future staffing plan A would increase to 15 total sworn employees and add 1 Community Service / parking enforcement Officer (fiscal year 24/25) and 1 full time dispatcher (fiscal year 24/25). The plan would include 1 Chief, 1 Lieutenant, 2 Sergeants, 2 Corporals, 1 Detective, 8 Officers, 5 FT Dispatchers, 1 Senior Dispatcher, 1 Records Officer, and 1 Evidence technician. This would provide a supervisor on each shift and reduce mandatory overtime to cover sick, vacation and training leave. This would also put our department on line with national standards for Police Officer to community ratios (for comparison the Town of Mammoth Lakes has 16 sworn Officers, and three Community service / code enforcement officers, yet we average 4,000 more incidents per year). Additional staffing would allow more community interaction and presence at the schools. The Corporal position would provide an incentive for longevity and a transitional position to the responsibility of Sergeant. Having 4 “line level” supervisor 93 3 | P a g e
positions would provide direct supervision to young Officers. Initially we would continue with three Sergeants and add 1 Corporal (fiscal year 24/25) our third Sergeant position will eventually be vacated by retirement (fiscal year 24/25) and we would fill with a Corporal position at a cost saving to the City.

The additional sworn staff would also allow for focused enforcement units to address key problems within the City.
***Future staffing plan B would increase to 13 total sworn employees and add 2 Community Service Officers (used for parking and possibly code enforcement) * (fiscal year 24/25) and 1 full time dispatcher (fiscal year 24/25). The plan would include 1 Chief, 1 Lieutenant, 2 Sergeants, 2 Corporals, 1 Detective, 6 Officers, 5 FT Dispatchers, 1 Senior Dispatcher, 1 Records Officer, and 1 Evidence technician. This would provide a supervisor on each shift. The Corporal position would provide an incentive for longevity and a transitional position to the responsibility of Sergeant. Having 4 “line level” supervisor positions would provide direct supervision to young Officers. Initially we would continue with three Sergeants and add 1 Corporal (fiscal year 24/25) our third Sergeant position will eventually be vacated by retirement (fiscal year 24/25) and we would fill with a Corporal position at a cost saving to the City.

Cost to the City:

Plan A cost: top step Officer costs (with benefits) $160,509.97 per year. Not all Officers would be brought in at top step, however I would like to error on the high side for budget purposes. Total cost annually $481,529.91. To offset the costs, I would be requesting a portion of funding from the income of the two recent dispensaries’, which the Department will be monitoring / enforcing. The additional Dispatcher (top step with benefits) $130,406.11 per year. The Community service Officer with a relative pay scale of a Dispatcher (top step with benefits) $130,406.11 per year.

Total additional cost per year = $742,342.13 (some costs will be offset by addition enforcement revenue)
Plan B cost: top step Officer costs (with benefits) $160,509.97 per year. Not all Officers would be brought in at top step, however I would like to error on the high side for budget purposes. The additional Dispatcher (top step with benefits) $130,406.11 per year. The Community service Officer with a relative pay scale of a Dispatcher (top step with benefits) $130,406.11 per year.

Total additional cost per year = $ 421,322.19 (some costs will be offset by addition enforcement revenue).
***Fiscal year 22/23 the Police Department left $ 289, 000.00 unspent which covers almost half of the additional cost of plan B.
***A community service Officer would be brought in a wage comparable to a Communications Operator with a top step cost (with benefits) of $130,406.11. The Community Service Officer wage could be supplemented with parking enforcement / code enforcement revenue With the plans to increase housing and revitalize downtown the need for additional personnel will intensify and if we do not take a proactive approach to staffing and enforcement we will end up behind the curve, which will directly impact the citizens and visitors of Bishop negatively. 94 4 | P a g e
3- Update Officer training
• Move towards advanced Officer training
• Conduct required perishable skills training in house as a cost savings measure to afford advanced training opportunities.
• Include basic Spanish speaking awareness for all Officers 4- Officer Wellness
• Create a physical training incentive (i.e. pay incentive for passing a yearly PT test) • Allow for 1 Hour on duty time for personal development and or physical training. • Create a mental health incentive (i.e. pay incentive for yearly mental health assessment, NOT a Fit for duty assessment).
• Implement new scheduling to provide Officers with better work / life balance. ***Studies have proven that healthier Officers with an acceptable work / life balance are more productive at work with less burn out and lead to less injuries saving the City money over the term of the Officers career.
5- Increase parking enforcement to assist businesses and increase revenue. • Hire a community service Officer to regularly enforce parking regulations. • The city can use parking funds to maintain our city owned / leased parking areas. 6-Modernize work flow within the Police Department to increase efficiency. • Update evidence booking / substance testing procedures. • Move paper document procedures to digital formats.
• Revise report writing format and procedures.
7- Implement Modern Policing techniques to assist in criminal apprehension. • Start a Drone program
• Start a K-9 Program
• Implement (license plate readers) LPR’s within the City 95 5 | P a g e
• Expand City camera network monitored by Dispatch to protect City assets (real time crime center).
• Integrate with new programs like Project 529 (bicycle registry software) 8-Mitigation of Transient impact on community.
• Work with new Mental Heath crisis unit.
• Work with State Officials on policies and procedures. 9- Work with allied agencies to create an Investigative network to efficiently solve major crimes. 10-Protect Critical infrastructure to the City:

The Bishop Schools:
• Provide intensive Active shooter training to all Officers • Work with school Officials to prevent incidences of criminal activity on school grounds • Interact with and inform students of dangerous substances • Work with younger children to educate on policing and 911 etiquette (911 in school program) Northern Inyo Hospital:
• Increase Officer patrols on hospital grounds
• Conduct site checks with hospital staff
• Provide intensive Active shooter training to all Officers Water and sewer treatment facilities:
• Increased patrol of infrastructure
• Integrate with Public works to learn key areas of exposure • Add live camera surveillance to identify breeches / plant failures as they happen.

Fire Department property:
• Regular checks on Fire station
• Install and monitor cameras at Stations
City Park:
96 6 | P a g e
• Access Park cameras and add additional cameras to monitor criminal activity on city park grounds.
• Regularly patrol parks including on foot.

This is a broad overview of my plan and objectives to be completed over the next five years with the Bishop Police Department. There are numerous small goals within the broader objectives. All identified goals align with the City of Bishop 5 year strategic plan.

The timeline of completion of each identified objective will be dictated on funding and resource availability. The changes will be implemented in phases over the next five years. Measurable data i.e. crime rates, Departmental cost, Officer retention / recruiting will be use as assessment tools to measure success of each documented goal.

Chief N Derr
97 Agenda Item: 14.I
Date of Meeting: October 23, 2023
Department: Police
To: City Council
From: Nate Derr
Subject: Replacement of Aging Armored Vehicle
Prepared On: October 3, 2023

STAFF REPORT
Background/History:

The Police Department currently owns and operates a 1993 converted bank truck used for high-risk tactical and rescue operations through-out Inyo and Mono Counties. This vital piece of equipment is beginning to fail and add additional maintenance costs, due to it's age. In an emergency situation (flood, fire, active shooter, barricaded suspect) our Officer's need a capable/ reliable response vehicle.

There are multiple Departments in the State willing to donate their used armored vehicle to the Bishop Police Department, which are 20 years newer than our current vehicle.

Analysis/Discussion:

PROOF OF LIFE
Armored Vehicles are designed to protect the lives of victims, officers and even suspects.

Here are but a few of the many examples of this “proof of life” which are ignored by the critics.

February 16, 2006:The Dallas SWAT team was attempting to serve a federal warrant on a suspect when he shot four officers. Tactical team members maneuvered the Armored Vehicle to allow for the safe rescue from the deadly environment and treatment of the wounded officers.

March 31, 2009:In the woods of central Wisconsin, a suspect sniped at police from his home, which he had turned into an armored fortress. In the days that followed, the sniper continually tried to kill officers by firing countless rounds and throwing homemade firebombs from his uparmored domicile.

At the climax of this event, officers – protected by multiple Armored Vehicles – took the suspect into custody after hitting him with less lethal munitions as the armed suspect was escaping down a ladder to the rear of his burning home. No officers were injured.

February 2, 2011: The Aurora (Colo.) area was inundated with 20 inches of snow. Wind gusts formed drifts of up to ten feet deep, making roads impassable. During this crisis, motorists found themselves trapped by the Arctic conditions – with hope for rescue dropping as fast as the temperature. When all seemed lost, the trapped motorists heard the roar of an engine and saw a black mass of metal cutting a swath through the white landscape. Police officers in a Armored Vehicle were able to rescue 108 stranded motorists. The cold hard metal on wheels 98 provided the two things these people were praying for: warmth and a ride home.

March 31 2011:The San Juan County Sheriff’s Office SWAT team deployed in Farmington (N.M.) in response to a barricaded gunman. During the event, the suspect leaned across the team’s Armored Vehicle and pointed a semi-automatic rifle at three officers inside the vehicle.

Rather than shoot the suspect, officers fired a Taser through the gun port of the vehicle and took the man into custody. This less-than-lethal option was feasible only because of the tactical flexibility afforded by the Armored Vehicle.

August 7, 2011: Green Bay (Wis.) officers located a man who had been firing a gun throughout a residential neighborhood. The suspect opened fire on the officers, but the officers were able to negotiate with him from the cover afforded by their Armored Vehicle.

After a seven-hour stand-off, the shooter was subdued with less-lethal munitions.

September 20, 2011:In Hockington (Wash.), Clark County Sheriff’s Deputies arrived on scene to deal with a man who had been shooting at a house as he sat in a tree. Negotiators were transported close enough to speak with the man via the agency’s Armored Vehicle. After three hours of successful negotiations, the troubled man climbed down from his perch and surrendered.

March 6, 2012:In Harrisonburg (Penn.), the York County Quick Response Team and the Dauphin County Sheriff’s Office deployed at the scene of a barricaded gunman. The Armored Vehicle was moved into a position where officers were able to push in two windows.

The man was taken into custody after he was shot with less-lethal munitions.

April 14, 2013: The Rutheford County (Tenn.) Sheriff’s SWAT team was able to evacuate a neighborhood in Smyrna after a barricaded suspect opened fire, endangering all. One disabled resident was safely removed from the kill zone. Officers then saved the suspect from his own death by subduing him with less-lethal munitions.

December 9, 2013:A suspect opened fire in a neighborhood with a 50 caliber rifle – endangering citizens far and wide. Fond Du Lac (Wis.) officers were able to use a Armored Vehicle to evacuate innocents from the kill zone and set up for negotiations. Negotiators convinced the suspects to surrender without loss of life.

March 14, 2014:A suspect opened fire throughout a neighborhood and specifically at officers inside their Armored Vehicle. Officers of the Bakersfield PD SWAT team were able to rescue and evacuate 60 citizens in the line of fire.

January 31, 2014: In Laingsburg (Mich.), a gunman shot wildly into a neighborhood. When the Michigan SP Emergency Support Team arrived, the suspect deliberately shot four rounds from a Russian-made Nagant – a 7.62X54 rifle – striking an occupied Armored Vehicle. No officers were injured.

June 2, 2014:In Williston (Fla.), the Marion County SWAT team responded to an armed and violent man. They were protected by their Armored Vehicle as the suspect fired 20 rounds from an SKS rifle at the vehicle.

August 21, 2014:In Dickinson (N.D.), the Southwest Tactical Unit was attempting to apprehend a fugitive wanted by the FBI. Members of the unit along with a negotiator pulled into a driveway. The spectacle of the Armored Vehicle inspired the suspect’s surrender within one minute of its arrival.

CONCLUSION
Police today must absorb the critique of the sharp-tongued pseudo-experts and yet hit the streets each day bound and determined to do some good. It is essential that police officers are afforded the protective armor Armored Vehicles provide – using this essential equipment has become a common tactic because it is common sense.

Economic Impacts:

No negative economic impacts. Vehicle would be donated by a larger Department within the 99 state at little to no cost to the City.

Budget Impacts:

Cost savings, by replacing outdated failing equipment.

Legal Review:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

Recommended Action:

Approve the replacement of an aging vehicle with a newer donated vehicle from a larger City.

Approved By: Ethan Aukee / 10/11/2023
Approved By: Robin Picken, 10/12/2023
Approved By: Nora Gamino 10/17/2023
Approved By:
100
Agenda Item: 14.J
Date of Meeting: October 23, 2023
Department: Police
To: City Council
From: Nate Derr
Subject: Racial and Identity Profiling Mandate Reimbursement Prepared On: October 6, 2023
Attachments: Professional Service Agreement with Nichols Consulting

STAFF REPORT
Background/History:

Law Enforcement Prohibited From Racial Profiling. State law prohibits law enforcement from engaging in racial profiling. State law further requires law enforcement to participate in racial profiling-related training prescribed and certified by the Commission on Peace Officer Standards and Training (POST). Such training is required to be completed generally every five years in order to keep current with changing racial and cultural trends.

POST, in turn, is required to develop and distribute guidelines and training on understanding and respecting racial and cultural differences and effective, noncombative ways of carrying out duties in a racially and culturally diverse environment. Such training is also required to include the examination of patterns, practices, and protocols that prevent racial profiling; the negative impact of biases, prejudice, and stereotyping on effective law enforcement; and the specific obligations of law enforcement officers in preventing, reporting, and responding to discriminatory or biased practices by fellow officers.

Law Enforcement Required to Report Certain Data. State law requires the California Department of Justice (DOJ) to report annually to the Governor, various state officials, and members of the public on the state’s criminal statistics. Examples of statutorily required statistics include: the amount and types of criminal offenses, certain demographic characteristics of people who commit crimes, and the number of arrests and clearance rates in California as reported by individual law enforcement agencies. To facilitate this reporting, DOJ is required to collect such data from law enforcement and other agencies, instruct them on how to collect and submit such data, and analyze the submitted data. Accordingly, state law also requires law enforcement agencies—as well as other state and local agencies that interact with crimes or people who are arrested or convicted—to collect and report statistical data when requested by DOJ.

State Law Expanded Prohibition on Racial Profiling and Increased Reporting Requirements. Chapter 466 of 2015 (AB 953, Weber) expanded the prohibition on law enforcement engaging in racial profiling to also prohibit identity profiling. Additionally, 101
Chapter 466 increased law enforcement reporting requirements by requiring each state and local agency that employs law enforcement officers report annually to DOJ on all stops conducted by its officers for the preceding calendar year. Statutorily specific metrics are required to be reported for each stop—including the time, date, and location of the stop; the reason for the stop; the result of the stop (such as whether the officer asked for consent to search the stopped person); and the perceived race or ethnicity, gender, and approximate age of the person stopped based on the observation of the officer conducting the stop. Such reporting was to be implemented in waves between 2019 and 2023. Specifically, state law required that such data first be reported by April 2019 from agencies employing 1,000 or more officers (“Wave 1”), by April 2020 from agencies employing 667 to 1,000 officers (“Wave 2”), by April 2022 from agencies employing 334 to 667 officers (“Wave 3”), and by April 2023 from agencies employing less than 334 officers. Chapter 466 also increased annual DOJ reporting requirements—such as by requiring the reporting of citizen complaints alleging racial or identity profiling disaggregated by the specific type of profiling alleged as well as how such complaints were resolved.

Moreover, Chapter 466 established the state Racial and Identity Profiling Advisory (RIPA) Board—housed within and staffed by DOJ—to (1) analyze the data collected and reported; (2) analyze law enforcement racial and identity profiling related training; (3) review and analyze racial and identity profiling policies and practices across the state; and (4) conduct or consult evidence-based research on intentional and implicit biases and law enforcement stop, search, and seizure tactics. The RIPA Board is also required to issue an annual report providing its analysis, detailed findings on the past and current status of racial and identity profiling, and recommendations for eliminating racial and identity profiling. Finally, the RIPA Board is required to advise DOJ in the collection of data to ensure uniformity, consult with POST on training curriculum, and hold at least three public meetings to discuss racial and identity profiling and potential reforms to prevent such profiling.

Commission Determined Legislation Created a State-Reimbursable Mandate. The Commission found that Chapter 466 requirements—as well as implementing regulations— related to the collection and reporting of stop data created a state-reimbursable mandate.

Specifically, the Commission found that this requirement imposed new state-mandated activities and costs on county and city government agencies employing law enforcement officers for police protection services—but not K-12 school districts or community college districts that employ law enforcement. The Commission found that these new activities and costs resulted from agencies needing to (1) identify the peace officers required to report stops and maintain a system to match individual officers to an identification number, (2) collect the stop data, (3) electronically submit data to DOJ and retain stop data, (4) work with DOJ to audit and validate the data after submission and correct any errors, and (5) ensure that information exempt from disclosure is not submitted to DOJ. However, the Commission found that certain other changes made by Chapter 466 did not constitute a statereimbursable mandate—specifically, the prohibition of identity profiling, the increased annual reporting required of DOJ which requires agencies collect and report certain data, and certain requirements on the RIPA Board that could impact agencies—as they did not impose any activities on local governments.

The Commission estimates $25.5 million in initial costs of claims from local governments related to the mandate between 2017-18 through 2019-20. The Commission further estimates costs of $10.8 million to $11.8 million in 2020-21, $12.1 million to $13.2 million in 2021-22, and $15.2 million to $16.5 million in 2022-23. Annual costs after 2022-23 are estimated to remain at $16.5 million. This is because while one-time costs (such as to modify local 102
database systems to capture the data) will no longer be incurred, more law enforcement departments will be required to report (as a result of the final wave of implementation).

Governor’s Budget:

Governor Funds Mandate Reimbursement Cost. The Governor’s 2023-24 budget proposes $50.5 million General Fund to reimburse local governments for the costs they incurred to comply with the law enforcement officer stop data reporting requirements while they were under review by the Commission. This amount consists of $25.5 million for the initial claiming period between 2017-18 through 2019-20, $11.8 million for 2020-21, and $13.2 million for 2021-22. The Governor’s budget also includes $16.5 million ongoing General Fund to support such costs in the future. Funding the mandate would make local compliance with the above requirements mandatory in 2023-24 and the state responsible for the costs incurred by local governments.

Analysis/Discussion:

If not adopted the City will continue to fund the entire cost to implement the mandates. By adopting the contract, the City will be reimbursed for a portion of the incurred cost to implement the mandates.

Economic Impacts:

No significant economic Impact.

Budget Impacts:

Increase in revenue from reimbursement. Revenues generated by the service provided will exceed the cost of the consultant contract being presented for review.

Legal Review:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

Recommended Action:

Approve the contract with consultant, Nichols Consulting, to file reimbursement claims with the State of California for state-imposed mandates from the execution of this contract through June 30, 2024, in an amount not to exceed $2,500.00.

Approved By: Ethan Aukee / 10/11/2023
Approved By: Robin Picken / 10/12/2023
Approved By: Deston Dishion 10/12/2023
Approved By:
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CITY OF BISHOP

PROFESSIONAL SERVICE AGREEMENT
This professional service agreement (“Agreement”), is made and effective as of October ____, 2023 between the City of Bishop ("City"), a municipal corporation, and Nichols Local Government Consulting, LLC (dba “Nichols Consulting”) (“Consultant”), a limited liability company. In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

I. TERM
This Agreement shall commence on October _____, 2023 and shall remain and continue in effect until tasks described herein are completed, but in no event later than October 31, 2023, unless sooner terminated pursuant to the provisions of this Agreement.

II. SERVICES
Consultant shall perform the tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A. To the extent that Exhibit A is a proposal from Consultant, such proposal is incorporated only for the description of the scope of services and no other terms and conditions from any such proposal shall apply to this Agreement unless specifically agreed to in writing.

III. PERFORMANCE
Consultant shall at all times faithfully, competently, and to the best of their ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement.

IV. CITY REPRESENTATIVE
The City of Bishop’s Police Chief or his/her designee shall represent City in all matters pertaining to the administration of this Agreement, review and approve all products submitted by Consultant, but not including the authority to expand the tasks to be performed described and set forth in Exhibit A, or to modify, change or alter the compensation due to Consultant. The City’s Police Chief or his/her designee shall be authorized to act on City's behalf and to execute all necessary documents which expand the tasks to be performed described and set forth in Exhibit A, or to modify, change, or alter Consultant's compensation, subject to Section V of this Agreement. 104
V. PAYMENT
A. The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed three thousand two hundred dollars ($3200.00) for the total term of the Agreement unless additional payment is approved as provided in this Agreement.

B. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Police Chief. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Police Chief and Consultant at the time City's written authorization is given to Consultant for the performance of said services.

VI. TERMINATION OF AGREEMENT
A. Except as otherwise provided herein below, either party may terminate this Agreement, or any portion hereof, by serving written notice of termination upon the other party gives thirty (30) calendar days prior to the date of termination. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City terminates a portion of this Agreement, such termination shall not make void or invalidate the remainder of this Agreement.

B. In the event this Agreement is terminated pursuant to this section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, less any disputed amounts. Upon termination of the Agreement pursuant to this section, the Consultant will submit an invoice to the City as provided herein above.

VII. DEFAULT
A. Either party's failure to comply with the provisions of this Agreement shall constitute a default. In the event that either party is in default for cause under the terms of this Agreement, the affected party shall promptly notify the deficient party of such default and following such notice shall have no obligation or duty to continue compensating or providing any work after the date of default and can terminate this Agreement immediately by written notice to the other party. If such failure hereunder arises out of causes beyond either party’s control, and without fault or negligence, it shall not be considered a default.

B. If the City Police Chief determines the Consultant is in default in the performance of any of the terms or conditions of this Agreement, City shall cause to be served upon the Consultant a written notice of the default. The Consultant shall have ten (10) days after service of default notice to cure the default as directed by the City 105
in the notice of default. In the event the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

VIII. OWNERSHIP OF DOCUMENTS
A. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the City at reasonable times to such books and records; shall give City the right to examine and audit said books and records; shall permit City to make transcripts or copies therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment.

B. Upon completion of, or in the event of termination of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused, or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files, Consultant shall make available to the City, at the Consultant's office and upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring, copying and/or printing computer files. Consultant hereby grants to City all right, title, and interest, including any copyright, in and to the documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared by Consultant in the course of providing the services under this Agreement.

IX. INDEMNIFICATION AND DEFENSE
A. Indemnification
To the fullest extent permitted by law, Consultant shall indemnify and hold harmless City and any and all of its officials, employees, agents, and/or volunteers (“Indemnified Parties”) from and against any and all losses, liabilities, damages, costs, and expenses, including attorney’s fees and costs, caused in whole or in part by the negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any City or individual that Consultant shall bear the legal liability thereof) in the performance of services under this 106
Agreement. Consultant’s duty to indemnify and hold harmless City shall not extend to the City’s sole or active negligence or willful misconduct.

B. Duty to defend
In the event the Indemnified Parties, individually or collectively, are made a party to any action, lawsuit, or other adversarial proceeding arising from the performance of the services encompassed by this Agreement, and upon demand by City, Consultant shall defend the Indemnified Parties at Consultant’s cost or at City’s option, to reimburse City for its costs of defense, including reasonable attorney’s fees and costs incurred in the defense of such matters to the extent the matters arise from, relate to or are caused by Consultant’s negligent acts, errors or omissions. Payment by City is not a condition precedent to enforcement of this provision. In the event of any dispute between Consultant and City, as to whether liability arises from the sole or active negligence or willful misconduct of the City or its officers, employees, or agents, Consultant will be obligated to pay for City’s defense until such time as a final judgment has been entered adjudicating the Indemnified Parties as solely or actively negligent or to have acted with willful misconduct. Consultant will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees, and costs of litigation.

X. INSURANCE
Consultant shall maintain any and all insurance policies as may be required by State and Federal law.

XI. INDEPENDENT CONTRACTOR
A. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner.

B. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant and/or its employees for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness to its employee(s) arising out of performing services hereunder. 107
XII. LEGAL RESPONSIBILITIES
The Consultant shall keep itself informed of local, state, and federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section.

XIII. UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure was used against or in concert with any officer or employee of the City in connection with the award, terms, or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City has or will receive compensation, directly or indirectly, from Consultant, or from any officer, employee, or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity.

XIV. NO BENEFIT TO ARISE TO CITY EMPLOYEES
During their tenure and for one year thereafter, no member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the services under this Agreement shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the services performed under this Agreement.

XV. RELEASE OF INFORMATION / CONFLICTS OF INTEREST
A. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. Consultant, its officers, employees, agents, or subconsultants, shall not without written authorization from the City Police Chief or unless requested by the City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena.

B. Consultant shall promptly notify City should Consultant, its officers, employees, agents, or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request (“Discovery”), court order, or subpoena 108
from any person or party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City, unless the City is a party to any lawsuit, arbitration, or administrative proceeding connected to such Discovery, or unless Consultant is prohibited by law from informing the City of such Discovery. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing, or similar proceeding as allowed by law. Unless City is a party to the lawsuit, arbitration, or administrative proceeding and is adverse to Consultant in such proceeding, Consultant agrees to cooperate fully with City and to provide the opportunity to review any response to Discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

XVI. NOTICES
Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by: (i) personal service; (ii) delivery by a reputable document delivery service (e.g., Federal Express), which provides a receipt showing date and time of delivery; or (iii) United States mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:

To CITY: City of Bishop Police Department
377 West Line Street
Bishop, CA 93514
Attention: Police Chief
To CONSULTANT: Nichols Consulting
1857 44th Street
Sacramento, CA 95819
Attention: F. Andy Nichols
XVII. ASSIGNMENT
A. Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City.

Due to the personal nature of the services to be rendered pursuant to this Agreement, only Consultant shall perform the services described in this Agreement.

B. Before retaining or contracting with any subconsultant for any services under this Agreement, Consultant shall provide City with the identity of the proposed subconsultant, a copy of the proposed written contract between Consultant and such subconsultant which shall include an indemnity provision identical to the one provided herein identifying City as an indemnified party, or an incorporation of the indemnity provision provided herein, and proof that such proposed subconsultant 109
carries insurance at least equal to that required by this Agreement or obtain a written waiver from City for such insurance.

C. Consultant may use assistants, under their direct supervision, to perform some of the services under this Agreement. Consultant shall provide City fourteen (14) days' notice prior to the departure of any assistant(s) assigned to perform any work under this Agreement from Consultant's employ. Should said assistant(s) leave Consultant's employ, the City shall have the option to immediately terminate this Agreement, within three (3) days of the close of said notice period. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the Governing Board and the Consultant.

XVIII. LICENSES
At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement.

XIX. GOVERNING LAW
The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with jurisdiction over the City.

XX. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written and pertaining to the subject of this Agreement or with respect to the terms and conditions of this Agreement, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material.

XXI. SEVERABILITY
Any part, provision, or representation of this Agreement or any of its exhibits, including, but not limited to insurance requirements, if applicable, which is held to be invalid, void or unenforceable by a court of competent jurisdiction, shall be limited to that part, provision or representation and all other parts, provisions, or representations herein shall remain in full force and effect.
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XXII. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Consultant warrants and represents that they have the authority to execute this Agreement on behalf of the Consultant and have the authority to bind Consultant to the performance of its obligations hereunder.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.

F. Andy Nichols
By:
(Signature)

(Typed Name)
(Title)
City of Bishop
Bishop Police Department
A Municipal Corporation

Nathaniel Derr, Chief of Police
ATTEST:

[INSERT NAME], City Clerk
APPROVED AS TO FORM:

Dean J. Pucci, City Attorney
By:

Attachments: Exhibit A Tasks to Be Performed
Exhibit B Payment Schedule
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EXHIBIT A

TASKS TO BE PERFORMED
CONSULTANT SHALL PERFORM THE FOLLOWING TASKS:

A. Consultant shall review all eligible claiming opportunities and prepare all Claims whose State-imposed timely and late deadlines, for reimbursement, fall between the time of execution of this Agreement through June 30, 2024. Consultant shall collect, document and process all information necessary for Consultant to file the claims on behalf of the City pursuant to Section 17550 et seq.

B. Consultant will provide City with a copy of Claims and supporting documentation prepared pursuant to this Agreement. The copy will be provided following the stateimposed deadline for said Claims of February 15th, or prior to the natural expiration of this Agreement.

C. Consultant shall implement a Claims monitoring and documentation process in the course of Consultant’s duties.

D. Consultant agrees not to exceed the amount of the fee proposal set forth in this Contract without a fully executed amendment to this Agreement consistent with the provisions of this Agreement.

E. Consultant will make good faith efforts to file Claims in accordance with all appliable laws, regulations and written guidelines, but does not warrant the reimbursable nature or likelihood of success of reimbursement of any particular Claim.

F. Consultant shall advise City of all official actions that are necessary and required under applicable federal and state constitutional provisions, state statutes and regulations, and any other applicable provisions, in order that City may fulfill its responsibilities as set forth in this Agreement.
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EXHIBIT B

PAYMENT SCHEDULE
Consultant’s fee shall be for the sum total, not to exceed, three thousand two hundred dollars ($3,200.00), unless approved by City in writing, for Claims prepared on behalf of the City from the date of full execution of this Agreement through June 30, 2024.

The amount due to Consultant shall be made in the form of a one-time payment due on Friday, May 31, 2024.

Payment shall be in the form of a certified check made payable to and delivered in the following manner:

Nichols Consulting
c/o F. Andy Nichols
1857 44th Street
Sacramento, CA 95819
This Agreement is valid until October 31, 2023, unless extended in writing by Consultant.
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Agenda Item: 14.K
Date of Meeting: October 23, 2023
Department: Public Works
To: City Council
From: Nora Gamino
Subject: Johnston Drive Drainage Design Task Order
Prepared On: September 20, 2023
Attachments: Johnston Drive Drainage Design Task Order

STAFF REPORT
Background/History:

Johnston Drive, located on the eastern city limits of Bishop, 400 feet east of the Bishop Creek Canal, currently experiences ponding/drainage issues from storm drainage runoff during rain events. Water eventually flows easterly towards the residential structures on the east side of Johnston Drive and collects at the southern terminus of the street where it ponds. Efforts have been made to drain water out into the adjacent dirt field, however the earthwork has been minimal due to land ownership and lack of environmental clearance.

The goal of this project is to improve water drainage to convey storm water off the street and reduce water accumulation that could impact the houses. It is noted that some of the existing building and garage finished floor elevations on the eastern side of Johnston Drive are lower than the existing road elevations.

Analysis/Discussion:

This City is requesting that Eastern Sierra Engineering develop engineering plans, specifications, and cost estimates to design a drainage solution for Johnston Drive. This could include changing the grading of the road surface, resurfacing, drainage pipes and inlets, and/or curb and gutter. It is anticipated that this project will be categorically exempt from CEQA, however if the design triggers a different level of CEQA, the City will seek a proposal for environmental clearance.

The scope of work, as described in the task order and excluding environmental work, will cost $79,692. Including a 10% contingency brings the total not-to-exceed amount to $87,661.

Economic Impacts:

None
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Budget Impacts:

This item is included in the FY 2023/ 2024 budget line item 001-023-52015, Street Maintenance Professional/ Technical Services.

Legal Review:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law
Recommended Action:

Council consideration to approve the Public Works Director to execute the Johnston Drive Drainage Design Task Order under the provisions of the As Needed, On-Call Civil Engineering Service Agreement between the City of Bishop and Eastern Sierra Engineering that was executed on July 1, 2023 with a not-to-exceed amount of $87,661.

Approved By: Ethan Aukee 10/2/2023
Approved By: Robin Picken 10/2/2023
Approved By: Dean Pucci 10/3/2023
Approved By: Deston Dishion 10/3/2023
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CITY OF BISHOP
377 West Line Street - Bishop, California 93514
P. O. Box 1236 - Bishop, California 93515
City Hall 760-873-5863 Public Works 760-873-8458
Fax 760-873-4873
ESE TO 1
Johnston Drive Drainage Improvements Page 1 of 4
Eastern Sierra Engineering Task Order 1
for As Needed, On-Call Engineering and Surveying Services Date: September 15, 2023
Consultant: Eastern Sierra Engineering (ESE)
Contract No: ESE TO 1
Project Title: Johnston Drive Drainage Improvements
Not to Exceed Fee: $87,661.00
A. PROJECT DESCRIPTION AND BACKGROUND INFORMATION
Johnston Drive, located on the eastern city limits of Bishop, 400 feet east of the Bishop Creek Canal, currently experiences ponding/drainage issues from storm drainage runoff during rain events. It is also noted that some of the residents experience water intrusion into their structures due to either a high-water table that damages their basements, and/or ponding at the adjacent field west of Johnston Drive. This water eventually flows easterly towards the residential structures on the east side of Johnston Drive, and collects at the southern terminus of the street where it ponds. Efforts have been made to drain water out into the adjacent dirt field, however the earthwork has been minimal due to land ownership and lack of environmental clearance.

The City’s right of way is narrow, at 45 feet on the northern half and only 42 feet on the southern half. Sidewalk extends down the west side of the street up to the point where the right of way narrows. A stormwater inlet is located on the south-east corner of the intersection of Johnston Drive and E. Line Street. The drainage pipe extends approximately 185 feet to the east. The topography of the site is relatively flat, with a slight slope to the east and south (see attachment).

The land surrounding the neighborhood is owned entirely by LADWP. The City has an easement for the sewer main that extends from west to east on the south side of the neighborhood. This sewer main is bermed and receives sewage from the neighborhood through a lift station at the end of the street. 116
ESE TO 1
Johnston Drive Drainage Improvements Page 2 of 4
B. SCOPE OF SERVICES
A survey will be required for this project and shall be included in the scope of ESE’s work. The street and surrounding topography will be analyzed to determine possible drainage solutions to reduce the ponding issues. A design will be developed based on the analysis and should be based on the most cost-effective solution to mitigate the identified drainage problems. Plans will be prepared at a minimum scale of 1”=XX’ at full size (22”x34”) and will include a cover sheet with location and vicinity maps, construction notes and abbreviations, plan and profile sheets as appropriate, and details. Cost estimates and specifications shall be included based upon the deliverables below. The basis for the specifications shall be Caltrans standards. The final cost estimate shall be in a construction bid estimate format.

It is suggested that during design, catch basins be evaluated for use along Johnston Drive to convey the storm water to an existing catch basin on the east side of Johnston Drive and East Line Street. This will need to be evaluated during design to determine the feasibility of tying into the existing system.

C. ASSUMPTIONS AND PROVIDED DOCUMENTS

1. No design work will be provided to address issues related to individual resident’s water damage from a high-water table or for any run-on developed by the ponding in the field west of Johnston Drive.

2. It is anticipated that the work will extend into some of the resident’s properties and that Right-of-Entry Agreements/temporary easements will be required to perform construction on private property.

3. ESE will provide construction support (answering RFI’s, attending construction meetings). It is at the City’s discretion if they would prefer to have ESE provide Construction management/inspection and material testing during construction.

4. During preliminary design, it will be determined if sidewalk will be incorporated into this project.

5. No permits are required for this project.

6. No Geotechnical report or test borings are required.

7. City will provide GIS data for existing infrastructure in the vicinity of the project, including storm drain, water, and sewer. One-foot LIDAR contours and aerial imagery will also be provided.

8. Legal Descriptions for Temporary Construction Easements and any Drainage easements not included in this scope of work.
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ESE TO 1
Johnston Drive Drainage Improvements Page 3 of 4
D. PROPOSED PROJECT SCHDULE & DELIVERABLES
The City shall own all deliverables. Survey and design products shall be delivered as AutoCAD, including all external references and attachments, and PDF formats.

Specifications shall be in Word format and cost estimates shall be in Excel format.

The project is not expected to be constructed prior to 2025 and is highly dependent on funding. It is anticipated that this project will be categorically exempt from CEQA under Section 15301 or 15303, however if the design triggers a different level of CEQA, the City will seek a proposal for environmental clearance.

Task
Number Task Name Anticipated Delivery Date
1 Site Survey Jan. 2024
2 30% Preliminary Engineering Plans and Cost
Estimate
March 2024
3 60% Engineering Plans, Specifications & Cost
Estimate
May 2024
4 90% Engineering Plans, Specifications & Cost
Estimate
August 2024
5 Right of Way Drawings and exhibits to support Rightof-Entry agreements for constructionAugust 2024 6 Out-to-Bid Plans, Specifications and Estimate March 2025 7 Option Item - Environmental Compliance and
Support
TBD
8 Construction Support Summer 2025
E. FEES
The total cost to complete the work included in the Scope of Services shall not exceed $87,661 without written authorization. This work and any additional work outside the Scope of Services will be billed on a time and materials basis based on the fee schedule attached as EXHIBIT A.

F. CONTACT PERSON
City of Bishop Consultant
Nora Gamino Bryan Elkins
Public Works Director Senior Engineer
760-873-8459 (760) 920-4948
[email protected] [email protected]
118
ESE TO 1
Johnston Drive Drainage Improvements Page 4 of 4
IN WITNESS WHEREOF, this Task Order has been executed under the provisions of the As Needed, On-Call Civil Engineering Service Agreement between the City of Bishop and Eastern Sierra Engineering that was executed on July 1, 2023. By the signatures below, the parties hereto agree that all terms and conditions of this Task Order and previously agreed upon On-Call Service Agreement shall be in full force and effect.
________________________________
Nora Gamino
Public Works Director
City of Bishop
________________________________
Jennifer Roman, P.E.

California PE No. C054137
Senior Engineer
Eastern Sierra Engineering
______________
Date
______________
Date
119
Agenda Item: 14.L
Date of Meeting: October 23, 2023
Department: Public Works
To: City Council
From: Nora Gamino
Subject: West Line Street Water Main Replacement Design Task Order Prepared On: October 17, 2023
Attachments: West Line Water Main Replacement Design Task Order

STAFF REPORT
Background/History:

The water main in W. Line Street (State Route 168) is old, 8-inch steel pipe, for approximately 2,025 feet from Main Street to Home Street. Caltrans is scheduled to repave W. Line Street as part of the Bishop Pavement Project, and it is anticipated that this project will cause damage to the existing water main due to its age. The City desires to replace the old water main prior to the Caltrans paving project to avoid substantial repairs during and after the Bishop Pavement Project. Therefore, the water main replacement project must be constructed prior to August 2025.

Analysis/Discussion:

The steel pipe is to be replaced with PVC C-900 pipe. There are twelve main connections, twelve service laterals, and two fire hydrants connected to the 8-inch steel pipe. The main line connections vary in size and type and include 4 to 10-inch cast iron, 8 to 14-inch ductile iron, and 8-inch PVC. Minimal disruption to water service throughout the duration of the project is a main priority. Additionally, encroachment and traffic control will need to be coordinated with and approved by Caltrans. Due to these design considerations and the timeline constraints, it is necessary for the City to hire a consultant to develop the design documents necessary to complete the work.

Economic Impacts:

None
Budget Impacts:

This item is substantially included in the FY 2023/ 2024 budget account 004-050-52015, Water Professional/ Technical Services, however the cost exceeds the currently budgeted amount and will be corrected in a mid-year budget adjustment if necessary.

Legal Review:

City Attorney Pucci has reviewed this item and finds that the recommended action complies 120
with the law.

Recommended Action:

Council consideration to approve the Public Works Director to execute the West Line Street Water Main Replacement Design Task Order under the provisions of the As Needed, On-Call Civil Engineering Service Agreement between the City of Bishop and Wood Rodgers that was executed on July 1, 2023 with a not-to-exceed amount of $116,100.

Approved By: Ethan Aukee 10/17/2023
Approved By: Robin Picken 10/17/2023
Approved By: Nora Gamino 10/17/2023
Approved By:
121

CITY OF BISHOP
377 West Line Street - Bishop, California 93514
P. O. Box 1236 - Bishop, California 93515
City Hall 760-873-5863 Public Works 760-873-8458
Fax 760-873-4873
WR TO 01
W. Line Water Main Replacement Page 1 of 5
Wood Rodgers Task Order #1
for As Needed, On-Call Engineering and Surveying Services Date: October 23, 2023
Consultant: Wood Rodgers
Contract No: WR TO 1
Project Title: W. Line Street Water Main
Replacement Not to Exceed Fee: $116,100
A. PROJECT DESCRIPTION AND BACKGROUND INFORMATION
The water main in West Line Street (State Route 168) is old, 8-inch steel pipe, for approximately 2,025 feet from Main Street to Home Street. Caltrans is scheduled to repave W. Line Street as part of the Bishop Pavement Project, and it is anticipated that this project will cause damage to the existing water main due to its age. The City desires to replace the old water main prior to the Caltrans paving project to avoid substantial repairs during and after the construction of the Bishop Pavement Project.

Therefore, the water main replacement project must be completely constructed prior to August 2025. Minimal disruption to water service throughout the duration of the project is a main priority. Additionally, encroachment and traffic control will need to be coordinated with and approved by Caltrans.

The steel pipe is to be replaced with PVC C-900 pipe. There are twelve main connections, twelve service laterals, and two fire hydrants connected to the 8-inch steel pipe. The main line connections vary in size and type and include 4 to 10-inch cast iron, 8 to 14-inch ductile iron, and 8-inch PVC. The water line is wholly located within the Caltrans right of way and tends to be in the east bound parking/bicycle lane. Sewer main lines are adjacent to the water line and located north, further into the east bound travel lane.

There is an additional need to install isolation valves further west on either side of hospital and in multiple locations on the main line to the storage tank/well 4. This main line is 12-inch ductile iron. These additional valves should be included as part of this design package.
122
WR TO 01
W. Line Water Main Replacement Page 2 of 5
B. SCOPE OF SERVICES
Task 1 – Construction Documents - $83,920
For this task, we will perform the following:
 Prepare design drawings that include approximately the following sheets:
o Title Sheet (1 Sheet)
o Notes Sheet (1 Sheet)
o Legend and Abbreviations Sheet (1 Sheets)
o Water Plans and Profiles (6 Sheets)
o Water Main Connection Details (2 Sheet)
o Details (5 Sheets)
 Attend Project team meetings as necessary through the Project duration.

Anticipated meetings are a single in-person project kickoff meeting and virtual design review meetings at the 60% and 90% phase of design.  Design drawings will be submitted to the City of Bishop (COB) for review at the 60%, 90% and 100% phases of design and to the State Water Resources Control Board – Division of Drinking Water for review at the 60% phase of design. One set of comments from each agency will be addressed at the 60% and 90% phases of design.
 Construction Cost Estimates, including quantities and unit pricing, will be prepared and submitted at each phase of completion. The estimate will be utilized to prepare a Construction Bid Schedule for inclusion in the Project’s contract documents.
 Special Provisions and Technical Specifications will be prepared and included in the Project’s contract documents. Technical Specifications will be submitted at the 90% and 100% phases of design. Front-end contract documents preparation is not included in this scope of work.  The design will account for project specific constraints with respect to water main shutdowns, connections and customer outages. Wood Rodgers will work with COB to identify the required outages and closures necessary for construction of each location. Any language regarding outage phasing will be coordinated with COB and included in the Special Provisions.

Task 1 Deliverables – 60%, 90% and 100% Plans and Construction Cost Estimates, 90% and 100% Construction Bid Schedule, Special Provisions and Technical Specifications.
123
WR TO 01
W. Line Water Main Replacement Page 3 of 5
Task 2 – Caltrans Encroachment Permit / CEQA Compliance - $15,000 For this task, we will perform the following:
 Prepare and submit a Caltrans Encroachment Permit application at the 100% phase of design per Caltrans Form TR-0416. We will attend two inperson meetings and address two sets of comments from Caltrans.  Wood Rodgers has determined that this project would qualify for a CEQA Categorical Exemption under Section 15301(c) Existing Facilities. We will complete a Notice of Exemption Form to be signed by the City of Bishop as the CEQA Lead Agency. This scope of work assumes that the City will be responsible for submitting the Notice of Exemption to the Inyo County Recorder’s Office in Independence, CA. Wood Rodgers environmental staff will provide as needed support for any questions or comments raised by Caltrans staff regarding environmental issues during their review of the Encroachment Permit Application.

Task 2 Deliverables – Caltrans Encroachment Permit Application.

Task 3 – Bidding Assistance - $4,240
For this task, we will perform the following:
 Assist COB in responding to questions during the bidding process.  Prepare all required responses to Requests for Information (RFIs) during the bidding process.
 Attend an in-person pre-bid conference for the Project.  Attend a bid opening if required.

Task 3 Deliverables – RFI Responses.

Task 4 – Construction Support - $12,940
For this task, we will perform the following:
 Prepare a Conformed Set of the Project documents.
 Coordinate with COB and the Contractor during the course of construction.  Review construction and shop drawings/submittals for compliance with the design intent.
 Review lab, shop and mill test reports and certifications for compliance with the design intent.
 Prepare responses to RFIs issued by the Contractor.
 Prepare Record Drawings for the completed Project.

Task 4 Deliverables – Conformed Construction Documents, Submittal Review Responses, RFI Responses and Record Drawings.
124
WR TO 01
W. Line Water Main Replacement Page 4 of 5
C. ASSUMPTIONS AND PROVIDED DOCUMENTS
 Wood Rodgers to utilize AutoCAD base mapping provided to COB from Caltrans for design in West Line Street from Home Street to US 395 as well as along the Northern Inyo Hospital frontage. Design outside of the limits of the Caltrans provided base mapping to the storage tank/well 4 will utilize publicly available aerial imagery and County linework for R/W.
 The City utilizes Caltrans Standard Specifications and Plans and the 1991 City Specifications for Domestic Water and Sanitary Sewer Systems. Recently, the City has been utilizing the current AWWA standards for PVC pipe due to the outdated nature of the 1991 City standards. Special provisions shall be prepared for this project based on these standards.
 City to provide GIS data.
 City to provide potholing information as requested by Wood Rodgers.  City to prepare front-end contract documents.
 City is responsible for payment of all agency fees.
 Wood Rodgers assumes open trenching installation for the replacement water main installation and existing water main removal. Pavement patching will be limited to the trench limits only due to the upcoming Caltrans pavement reconstruction project.

D. PROPOSED PROJECT SCHEDULE
Milestone Est. Duration (weeks) Due Date
Notice to Proceed 0 October 2023
Kick-Off Meeting/Field Investigations 2 November 2023
60% P&E Preparation 8 January 2024
60% Agency Review 4 February 2024
90% PS&E Preparation 6 April 2024
90% Agency Review 4 May 2024
100% PS&E Preparation 4 June 2024
Caltrans EP Coordination 24 December 2024
Advertise Project 4 January 2024
Construction 6 May 2025
E. FEES
The total cost to complete the work included in the Scope of Services shall not exceed $116,100 without written authorization. This work and any additional work outside the Scope of Services will be billed on a time and materials basis based on the fee schedule attached as EXHIBIT A.
125
WR TO 01
W. Line Water Main Replacement Page 5 of 5
F. CONTACT PERSON
City of Bishop Wood Rodgers, Inc.

Nora Gamino Mike Davidson, PE
Public Works Director Principal Engineer
760-873-8459 775-823-4064
[email protected] [email protected]
IN WITNESS WHEREOF, this Task Order has been executed under the provisions of the As Needed, On-Call Civil Engineering Service Agreement between the City of Bishop and Wood Rodgers that was executed on July 1, 2023. By the signatures below, the parties hereto agree that all terms and conditions of this Task Order and previously agreed upon On-Call Service Agreement shall be in full force and effect. ________________________________
Nora Gamino
Public Works Director
City of Bishop
________________________________
Mike Davidson, PE
Principal Engineer
Wood Rodgers, Inc.
______________
Date
______________
Date
126
Agenda Item: 14.M
Date of Meeting: October 23, 2023
Department: Planning
To: City Council
From: Ana Budnyk
Subject: Downtown Bishop Parkways Project (Whitney Alley) Design Task Order
Prepared On: October 17, 2023
Attachments: Downtown Bishop Parkways Project (Whitney Alley) Design Task Order 1

STAFF REPORT
Background/History:

The City of Bishop received grant funding from the California Natural Resources Agency through their Proposition 68 Green Infrastructure Grant Program in 2020 for the Downtown Bishop PARKways project, focusing on Whitney Alley. The scope of the project is to create a green corridor and community space in Downtown Bishop by planting trees, installing bioswales, increasing permeable surfaces for stormwater capture, establishing pollinator habitat, and constructing dedicated pedestrian paths to improve walkability and safety, along with increasing access to green space and recreation for disadvantaged communities.

The City conducted public outreach and conceptual design for the project that was presented on August 28, 2023.

Due to the City not securing additional funding from the Clean California grant program and the project's constrained timeline, there is not sufficient time for a thorough design process for the park. As a result, the design development of the pocket park at 262 North Main Street has been reevaluated, and it will be pursued as an independent project in the future, subject to the availability of funding.

Analysis/Discussion:

This scope of work builds upon the previous design work contract between Stantec and the City to prepare construction documents. The scope also includes value engineering tasks to identify potential cost-saving opportunities for the current preferred conceptual design, which includes the Phase 1 base bid project and additional bid items.

Economic Impacts:

There are no significant economic impacts.

Budget Impacts:
127
This item is included in the 2023-2024 Fiscal Year Budget.

Legal Review:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

Recommended Action:

Council consideration to approve the Public Works Director to execute the Downtown Bishop Parkways Project (Whitney Alley) Design Task Order under the provisions of the As Needed, On-Call Civil Engineering Service Agreement between the City of Bishop and Stantec Engineering Inc. that was executed on July 1, 2023 with a not-to-exceed amount of $127,395.

Approved By: Ethan Aukee 10/17/2023
Approved By: Robin Picken 10/17/2023
Approved By: Nora Gamino 10/19/2023
Approved By:
128

CITY OF BISHOP
377 West Line Street - Bishop, California 93514
P. O. Box 1236 - Bishop, California 93515
City Hall 760-873-5863 Public Works 760-873-8458
Fax 760-873-4873
Stantec TO 1
Downtown Bishop Parkways Project (Whitney Alley) Design Page 1 of 9 Stantec Task Order 1
for As Needed, On-Call Engineering and Surveying Services Date: October 17, 2023
Consultant: Stantec Consulting Services Inc.

Contract No: Stantec TO 1
Project Title: Downtown Bishop Parkways Project (Whitney Alley) Design Not to Exceed Fee: $127,395
A. PROJECT DESCRIPTION AND BACKGROUND INFORMATION
The City of Bishop received grant funding from the California Natural Resources Agency through their Proposition 68 Green Infrastructure Grant Program in 2020 for the Downtown Bishop PARKways project, focusing on Whitney Alley.

The scope of the project is to create a green corridor and community space in downtown Bishop by planting trees, installing bioswales, increasing permeable surfaces for stormwater capture, establishing pollinator habitat, and constructing dedicated pedestrian paths to improve walkability and safety, along with increasing access to green space and recreation for disadvantaged communities.

Since the City has not received additional funding from Clean CA, the design of the pocket park at 262 North Main Street has been reconsidered and will be pursued as a separate project in the future, pending funding availability. The current project lacks the necessary time for a well-planned design process for the pocket park and contains uncertainties regarding construction costs. Stantec will design stubouts for the required infrastructure to facilitate electrical and water connections for the park as presented in the current conceptual design phase.
129
Stantec TO 1
Downtown Bishop Parkways Project (Whitney Alley) Design Page 2 of 9 B. SCOPE OF SERVICES
Task 1 Project Management and Coordination
• Stantec will oversee project management to ensure adherence to the design schedule.
• Stantec project managers, Grant Schmitz and Barb Santner, will facilitate effective communication among the design team, sub-consultants, the City, and other stakeholders. Efficient communication involves timely, clear, and collaborative information exchange to enhance coordination, transparency, and issue resolution. It encompasses maintaining comprehensive project records, offering solutions for project cost, timing optimization, providing regular updates, and fostering feedback to support effective project management and successful outcomes.
• Stantec will facilitate virtual team meetings as necessary throughout the project duration. This may include check-in meetings to discuss project status, decisions, and the timeline and virtual design review meetings at the 60-percent and 90- percent phases of design. One virtual Kick-off meeting to start 60-percent design is anticipated.
• At key milestones during project development, Stantec will conduct field walks to verify feasibility and constructability of project alternatives and designs.

Task 1 Deliverables
• Monthly invoicing
• Facilitate coordination calls and meetings with the City. • One meeting summary for each meeting documenting decisions/directions and any follow up actions required.

Task 1 Assumptions
• The duration of the project will be 8 months, not including construction bidding, construction, or any delays that result from seeking future funding. • 16 facilitated virtual coordination calls are assumed for the duration of the project. • Construction phase is not included. We assume that construction support will be provided as an amendment/separate contract prior to commencing construction. • Stantec is not scoped to participate in City Council or Planning Commission meetings; however, our local project manager can be available if needed.

Task 2 Value Engineering
• Stantec will conduct a comprehensive value engineering analysis to identify potential cost-saving opportunities for the current preferred conceptual design, which includes the Phase 1 base bid project, and additional bid items, excluding the pocket park at 262 North Main Street.
130
Stantec TO 1
Downtown Bishop Parkways Project (Whitney Alley) Design Page 3 of 9 • Stantec will present cost-saving options to the City in a bulleted format. These options will be accompanied by design markups to clarify corresponding areas on the plan, making the cost-estimate table more visually comprehensible. Markups are intended to enhance graphic visualization and can be presented in a PDF format or hand-drawn
• Stantec will arrange a meeting with the City to discuss value engineering choices, including their pros, cons, and trade-offs.
• An updated cost estimate, considering potential cost savings, will be provided.

This estimate will be augmented by visual markups indicating specific areas associated with cost-estimate items. This visual representation will facilitate the City's understanding of the improvement areas and their associated costs, aiding informed decision-making.
• Stantec will receive comments from the City, provide necessary responses, and incorporate the feedback into the 60-percent design.

Task 2 Deliverables
• Cost-saving options to the City in a bulleted format: One (1) PDF markup of the current preferred conceptual design, with Stantec's comments on value engineering opportunities.
• An updated cost estimate aligned with the base bid, complemented by visual markup.

Task 2 Assumptions
• The City will review the value engineering deliverables and provide comments/direction for integration into the final design. • Unintended consequences will be identified.
• The City will contact CNRA grant administration to amend the grant scope based on the value engineering strategy.
• The base bid project (also known as Phase 1) is designed to fulfill the CNRA grant scope and meet the minimum requirements for project operation.

Task 3 Geotechnical Investigation
Stantec, in collaboration with Sierra Geotechnical Services Inc (SGSI), will conduct geotechnical investigations and analyses for the project. These investigations will encompass the evaluation of the permeability rates of the subgrade soils. This data will support the design of stormwater treatment and infiltration facilities. • Geotechnical analyses will be carried out in the designated landscape and bioswale improvement areas.

Task 3 Deliverables
• Geotechnical Report (Preliminary and Final)
131
Stantec TO 1
Downtown Bishop Parkways Project (Whitney Alley) Design Page 4 of 9 Task 3 Assumptions
• While the existing pavement will generally remain in place, with surface sealing.

In the locations where the pavement is proposed to be replaced, Stantec would refer to Caltrans Standard Specification for pavement.
• If more extensive reconstruction of the existing pavement is deemed necessary, Stantec can offer additional analysis of the existing soils and subsequent design recommendations for the proposed pavement section, which can be integrated into the project.
• Utility potholing is not proposed; it can be done by the City Public works staff if necessary.

Task 5 Construction Documents / Bid Set

5.1 60-Percent Design
Once the value engineering for the 30-percent design for Phase 1 (base bid set) and optional items has been completed, plans will be developed to the 60-percent design level.

5.1.1 Utility Coordination: Communication and coordination with utility owners regarding utility relocations as required by the project design.

5.1.2 Civil Engineering Design: Design and information will be provided, including City Standard Cover Sheet, Notes, Abbreviations and Legend, Demolition Plan, Erosion Control Plan, Site and Horizontal Control Plan, Grading and Drainage Plan, Site CrossSections (if warranted), Utility Plan, Striping Plan and Standard and Special Details.

5.1.3 Landscape Architecture Design: Design and information will be provided, including Planting Plan and Details, Irrigation Plan and Details (both permanent and temporary if used), Amenities Plan and Details, Furnishing, Striping, and Signage plans. Site plan enlargements for hardscape improvements and detail sheets for amenities.

5.1.4 Lighting Design: Lighting design will be provided for alley pedestrian-scaled light poles and attached to buildings if used. Photometrics will be provided. The City standard pedestrian-scaled light will be used with one alternative studied. A lighting schedule will be provided for the electrical engineer to use for design.

5.1.5 Electrical Design: Our team will provide design for new pedestrian-scaled lights and building-mounted lights if used. The electrical design for amenities and fixtures will be in accordance with current City Standards.

5.1.6 Construction Documents: All drawings will be prepared as 22” X 34” pdf (printable on 24”X36” or 11”X17” half-size) drawing size. Plans shall include the proposed layout, including material types and locations, steps, ramps, walls, fencing, art elements, and other amenities as applicable. Documents may include the following:
132
Stantec TO 1
Downtown Bishop Parkways Project (Whitney Alley) Design Page 5 of 9 • Standard cover sheet
• Abbreviations and Legend
• Erosion Control Plan
• Demolition Plan
• Irrigation plan
• Striping plan that identifies changes to striping to modify parking spaces or circulation patterns.
• Civil Site and Horizontal Control Plan
• Grading and Drainage Plan
• Site Cross-Sections (if warranted)
• Utility Plan. Limited to tying the new restroom into existing sanitary and water services.
• Standard and Special Details
• Landscape Architecture:
o Planting Legend & Notes, Plan and Details
o Irrigation Legend & Notes, Plan and Details
o Landscape Site Plan Enlargements for Hardscape and Details, Plan o and Details
• Lighting Design
• Electrical Plan and Details
• Photometric Plan

5.1.7 Construction cost estimate and budget tradeoffs: due to funding constraints, not all project goals can be accomplished in a single phase. Stantec will propose bid options for the base project, which will be a functional standalone project within the available funding. Optional bid items (or future phases) will be additional improvements that can be added to the base project with minimal or no modifications to the base project or bid schedule. This approach allows for flexibility in achieving project goals within budget constraints.

Task 5.1 Deliverables:
• 60-percent Design Construction Documents QA/QC
• 60-percent Cost Estimate (the base project and optional bid items) • 60-percent schedule for the base project
Task 5.1 Assumptions:
• No stormwater analysis is needed for the project. The City will provide any available as-built information, prior hydraulic analysis, or other pertinent materials. Stantec will review available hydrology/hydraulic information provided by the City to ensure proper sizing of hydrologic facilities. • It is assumed that the project will be separated into base bid projects and include optional bid items.
• No environmental or cultural review is required for this project. 133
Stantec TO 1
Downtown Bishop Parkways Project (Whitney Alley) Design Page 6 of 9 • The City will lead the project coordination effort with adjacent property owners.

Stantec will provide exhibits and supporting materials as needed and attend any public meetings as necessary.
• Construction services are not included. Construction support will be provided as an amendment or separate contract as needed and prior to construction commencing.
• There are identified utilities that will require relocation as a part of the Phase 1 recommendations for the project.
• The City will provide a complete list of utility companies to Stantec within one week of the notice to proceed.

5.2 90-Percent Design
The 90-percent design benchmark is the final review of the plans. There shall be no deferred approval items; a complete design shall be provided for all elements of the project.

Task 5.2 Deliverables:
• Construction documents plan set for Phase 1 and 2, including all relevant design drawings and plans, including omissions from 60-percent submittal, with changes from 60-percent review incorporated.
• Specifications package for base bid project and optional bid items, refer to Caltrans and city specifications.
• Construction cost estimate for base bid project and optional bid items, including final construction phasing/bid options in a bid schedule format. • Construction schedule for base bid project.

Task 5 Assumptions:
• The City will provide a template for project specifications. Standard city specifications and standard Caltrans specifications can be used. Stantec will provide technical specifications only. Any unique or specialized project specifications can be presented in the format of their choosing. • Consistent with the RFP, we have not included permitting services, tasks, or costs. A SWPPP is not required.

5.3 Final Design/Bid Set
The final construction documents will include final, stamped versions of all construction documents required for construction. While these are intended to be final designs, the City will review and either provide a list of corrections or an acceptance within 4 weeks of submission. Each sheet of the construction documents must bear the seal and signature of the responsible A/E design professional licensed in the State of California. 134
Stantec TO 1
Downtown Bishop Parkways Project (Whitney Alley) Design Page 7 of 9 The City will rely on the accuracy of cost estimates supplied by the Consultant when preparing the construction budget. When the project is bid, the Consultant may be required to modify the plans and specifications, any construction documents relating to the plans and specifications, and Consultant’s estimate in a value engineering exercise, at no cost to the City, when the lowest bid for construction received by the City exceeds the Consultant’s estimate by more than ten percent (10-percent). These modifications shall be made and submitted in a timely fashion to the City to allow for minimal impact to the schedule and desired notice-to-proceed for the start of construction.

Develop a comprehensive Stormwater Protection Plan. The plan will detail strategies, measures, and protocols for effectively managing stormwater runoff and protecting local water quality during the construction phase of the project.

Final construction documentation will comply with the following design standards and specifications:
• Model Water Efficient Landscape Ordinance (MWELO)
• Applicable Governor Executive Orders
• Americans with Disabilities Act
• City of Bishop Municipal Code
• Inyo County and LADWP codes and standards as applicable Task 5.3 Deliverables:
• 100-percent /final plans, with changes from 90-percent review incorporated. • 100-percent /final cost estimate/bid list for base bid project and optional bid items • Final technical specifications/special provisions for base bid project and optional bid items
• 100-percent Construction cost estimate, including final construction phasing/bid options in a bid schedule format for base bid project and optional bid items • Construction schedule for base bid project.

Task 6 Bid Services (As needed)
• Request for Information (RFI): While the Project is being advertised for bids, all questions concerning intent will be referenced to the Client for resolution. If items requiring interpretation in the drawings or specifications are discovered during the bidding period, said items will be sent to the Client and forwarded to the Consultant to provide responses. Corrective actions taken will be in the form of an addendum prepared and issued by the Client. Addendums are to be issued in pdf format unless otherwise determined by the Client. Assumes (3) three RFI.

Construction Documents: Consultant will proceed with each submittal phase task to include the following plans, drawings, specifications, and other documents related to the Project (collectively the “Construction Documents”). 135
Stantec TO 1
Downtown Bishop Parkways Project (Whitney Alley) Design Page 8 of 9 • Addendum revisions will be made on the appropriate CAD drawing or wordprocessing specification files, and then electronically clipped out for issuance in 8-1/2” X 11” format. Consultant shall coordinate with Client on tracking each revision issued. Consultant will maintain a log of all revisions to the Client.

Assumes (3) Addendum Revisions.
• Consultant will participate in the Pre-bid meeting.

Task 6 Deliverables:
a. Draft response to bidder questions/RFIs
b. Pre-bid meeting attendance
c. Preparation of bid addenda
Task 6 Assumptions:
a . Bidding of the construction will be led by the City. b . Bid support will be limited to RFI/bid question responses and addenda development support.

1. FEES
$127,395
136
Stantec TO 1
Downtown Bishop Parkways Project (Whitney Alley) Design Page 9 of 9

2. CONTACT PERSON
City of Bishop Consultant
Anastasiia Budnyk Grant Schmitz
Assistant Planner Professional Engineer
760-873-8459 760-784-8521
[email protected] [email protected]
IN WITNESS WHEREOF, this Task Order has been executed under the provisions of the As Needed, On-Call Civil Engineering Service Agreement between the City of Bishop and Stantec Consulting Services Inc. that was executed on July 1, 2023. By the signatures below, the parties hereto agree that all terms and conditions of this Task Order and previously agreed upon On-Call Service Agreement shall be in full force and effect.
________________________________ ______________
Nora Gamino Date
Public Works Director
City of Bishop
________________________________ ______________
Katie Ross-Smith Date
Principal
Stantec Consulting Services Inc.
137
Agenda Item: 14.N
Date of Meeting: October 23, 2023
Department: Planning
To: City Council
From: Ana Budnyk
Subject: A Resolution Approving The Eastern Sierra Comprehensive Economic Development Strategy for Alpine, Inyo, And Mono Counties, The Town Of Mammoth Lakes, and The City Of Bishop
Prepared On: October 17, 2023
Attachments: A Resolution Approving The Eastern Sierra Comprehensive Economic Development Strategy
Exhibit A_Eastern Sierra Comprehensive Economic Development Strategy

STAFF REPORT
Background/History:

The Eastern Sierra, encompassing Alpine, Inyo, and Mono Counties, has successfully developed a regional economic development strategy necessary for accessing federal funding opportunities, known as a Comprehensive Economic Development Strategy (CEDS). The project received funding through a grant from the Rural County Representatives of California (RCRC) and was prepared by Thomas P. Miller and Associates (TPMA). A stakeholder committee, comprising staff members from each member agency along with TPMA, collaborated on the process to finalize the draft CEDS. This process included comprehensive stakeholder meetings held throughout the Eastern Sierra during the week of April 24, 2023.

The draft CEDS underwent a public review from July 31 to August 30, 2023, and relevant comments have been incorporated into the document. The draft has been submitted to the US Economic Development Administration (EDA) for review, and they have confirmed that it complies with all requirements for acceptance.

Analysis/Discussion:

The draft CEDS, a strategic blueprint for fostering sustainable economic growth and prosperity in the region, is a result of the collective endeavors of various stakeholders. These stakeholders encompass local businesses, community organizations, and government agencies, all working together to improve the economic well-being of our communities. Upon adoption, the CEDS will not only guide economic development efforts in the Eastern Sierra but also render the City eligible for additional grant funding from the EDA and other funding sources.

The Eastern Sierra Council of Governments (ESCOG) is proposed to be the entity that submits the CEDS to the US Economic Development Administration for formal approval on 138
behalf of the region. The finalized CEDS will be adopted by the ESCOG and its member governing bodies through a resolution, and then the ESCOG will submit the final CEDS to the EDA.

Economic Impacts:

Unknown
Budget Impacts:

None
Legal Review:

City Attorney Pucci has reviewed this item and finds that it complies with the law.

Recommended Action:

Council consideration to approve the proposed resolution relating to the Eastern Sierra Comprehensive Economic Development Strategy (by title only).

Approved By: Robin Picken 10/17/2023
Approved By: Dean Pucci 10/17/2023
Approved By: Nora Gamino 10/18/2023
Approved By:
139
City of Bishop Resolution 2023-__
RESOLUTION NO: 2023-_____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BISHOP, STATE OF

CALIFORNIA, APPROVING THE EASTERN SIERRA COMPREHENSIVE

ECONOMIC DEVELOPMENT STRATEGY FOR ALPINE, INYO, AND MONO

COUNTIES, THE TOWN OF MAMMOTH LAKES, AND THE CITY OF BISHOP AS

PREPARED AND AUTHORIZING THE EASTERN SIERRA COUNCIL OF
GOVERNMENTS TO SUBMIT TO THE U.S. ECONOMIC DEVELOPMENT

ADMINISTRATION
WHEREAS, U.S. Department of Commerce, Economic Development Administration (EDA) requires the preparation and adoption of a Comprehensive Economic Development Strategy (CEDS) to be accepted by the Alpine County Board of Supervisors, the Inyo County Board of Supervisors, the Mono County Board of Supervisors, the Mammoth Lakes Town Council, and the Bishop City Council and the EDA prior to consideration of certain federal funding; and
WHEREAS, a CEDS is a document developed by jurisdictions for the United States Economic Development Administration (EDA) to apply for vital funding for community economic development initiatives; and
WHEREAS, the Counties of Alpine, Inyo, and Mono, Town of Mammoth Lakes and City of Bishop conducted their CEDS process following the federal Code of Federal Regulations (CFR), 13 CPR §303.6; and
WHEREAS, the CEDS takes into account and, where appropriate, incorporates or leverages other regional planning efforts, including the use of available federal funds, private sector resources, and state support which can advance a region's CEDS goals and objectives; and
WHEREAS, the CEDS process analyzes existing regional conditions, opportunities, and global economic conditions, leading to a region-specific strategy-driven plan for economic prosperity; and
WHEREAS, The CEDS must be updated every five years to stay relevant with changing economic conditions and to qualify for U.S. Economic Development Administration (EDA) funding assistance under its Public Works and Economic Adjustment Assistance programs; and
WHEREAS, In addition to summarizing the status of the local economy and areas of opportunities, the focal point of the CEDS is the identification of projects that may be eligible for federal grant funding; and
WHEREAS, Adoption of the CEDS is a federal requirement which the Alpine County, Inyo County and Mono County, and qualified organizations within the region, must meet to apply to EDA for Public Works or Economic Adjustment Assistance Program grants; and
140
City of Bishop Resolution 2023-__
WHEREAS, the Eastern Sierra Council of Governments serves as a regional joint powers authority representing Inyo County, Mono County, the Town of Mammoth Lakes, and the City of Bishop, and is the appropriate regional organization to serve as the lead agency to submit the CEDS to the EDA; and
NOW, THEREFORE, BE IT RESOLVED by the City of Bishop that:

1. After reviewing the CEDS document attached hereto as Exhibit A, hereby approves the report and authorizes the Eastern Sierra Council of Governments to submit the CEDS to the Economic Development Administration.

2. Adoption of this Resolution is not a Project as that term is defined by the California Environmental Quality Act.

PASSED, APPROVED, AND ADOPTED this day of , 2023.

APPROVED:

Jim Ellis
Mayor
ATTEST:

Robin Picken
City Clerk
141

COMPREHENSIVE ECONOMIC

DEVELOPMENT STRATEGY (CEDS)
2024-2029
Sierra Region
Eastern
142
Contents
Executive Summary 3
About the Eastern Sierra Council of Governments
SWOT Analysis
Strategic Action Plan
Introduction 8
About the Eastern Sierra Council of Governments
What is a CEDS?
Eastern Sierra Comprehensive Economic Development Strategy Summary Background
and Regional Overview 10
Cultural Assets
Natural Assets
Demographic and Socioeconomic Data
Labor Force Analysis
Infrastructure Assets
Regional Environmental Considerations
Regional Economic Overview
Economic Resiliency
SWOT Analysis 41
SWOT Process
Strategic Action Plan
& Evaluation Framework 49
Vision Statement
Goals and Objectives
Appendix 71
Appendix A: Resolution
Appendix B: CEDS Steering Committee & Participating Organizations Appendix C: Verification of the 30-Day Public Comment Period This Comprehensive Economic Development Strategy is made possible in part from a grant from US Department of Commerce Economic Development Administration (EDA).

Golden State Finance Authority is honored to have served as the contract manager and grant administrator for this project on behalf of its member counties.

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Executive Summary
The following Comprehensive Economic Development Strategy (CEDS) represents a commitment towards collaborative economic development between key stakeholders in Alpine, Inyo, and Mono Counties. These counties comprise the Eastern Sierra Region of California and together are planning for economic prosperity through the leveraging of shared strengths and navigation of shared challenges.

The plan will be adopted by the Eastern Sierra Council of Governments (ESCOG), which includes Inyo and Mono Counties as members. Alpine County will adopt the plan through a resolution and work closely with ESCOG and its member agencies throughout implementation.

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About The Eastern Sierra Council of
Governments
The Eastern Sierra Council of Governments (ESCOG) is a Joint Powers Authority (JPA) agency made up of the following member agencies: City of Bishop, the Town of Mammoth Lakes, Inyo County, and Mono County.

The ESCOG coordinates regional planning and economic development efforts throughout the Eastern Sierra, working cooperatively with local, state, and federal partners to support community development, economic diversification, sustainable recreation, ecosystem management, and climate resiliency for a more prosperous, sustainable, and resilient region.

The ESCOG is empowered to work across jurisdictional boundaries by the Sustainable Recreation and Ecosystem Management Program, the Community Economic Resiliency Fund Pilot Program and the Inyo Mono Broadband Consortium Program, which were adopted by the resolution of all four member agencies1
.

The ESCOG will serve as the lead entity in the region to submit the plan to the US Department of Commerce Economic Development Administration (EDA), track plan progress and submit annual progress reports as required by the EDA.
1 Organization description provided by ESCOG
SWOT Analysis
Strengths
• Connection to Community
• Tourism & Recreation Industry
• Community Resilience
• Natural Assets
Weaknesses
• Housing
• Public & Utility Land Ownership
• Talent Attraction & Retention
• Remoteness
Opportunities
• Housing & Infrastructure
• Education & Entrepreneurship
• Industry Diversification
• Transportation
Threats
• Climate Change & Natural Disaster
• Infrastructure
• Government Relations
• Cost of Living

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Strategic Action Plan
The strategic action plan builds on this vision by
building goals and objectives around the following
focus areas:

ACCESS & CONNECTIVITY
From roadways to broadband to air travel, the
importance of connectivity was a focus in stakeholder
sessions and is supported by regional data and
literature.

COMMUNITY & CULTURE
The Eastern Sierra region boasts a strong culture of
community among the residents, workers, and other
key stakeholders with vested interest in the success
of the region and its economies.

ECONOMIC EXPANSION & DIVERSIFICATION
With the undisputed asset of a healthy tourism and
outdoor recreation industry, regional leaders want
to leverage the industry’s benefits for economic
growth while pursuing opportunities for economic
diversification in pursuit of increased community
resiliency.

VISION STATEMENT
The Eastern Sierra
region envisions
a future which
includes economic
prosperity and
environmental
stewardship
realized through
collaborative
efforts to preserve
natural assets and
historic culture,
enhance regional
connectivity and
resiliency, and
advance vibrant
and inclusive
communities.

ENVIRONMENTAL RESILIENCE &

SUSTAINABILITY
The region has a robust inventory of natural assets to
protect, frequent exposure to natural hazards, and a
population accustomed to persevering and “bouncing
back,” calling for efforts related to environmental
resilience and sustainability.

GOVERNMENT AFFAIRS & ADVOCACY
Regional collaboration and advocacy with state
and federal entities is an important strategic
implementation item and essential to pursue
promising state and federal funding opportunities.

HOUSING AVAILABILITY & LAND USE
The extremely limited supply of privately owned
land within the region colored the discussion around
housing and land use, with stakeholders frustrated
by rising housing costs and lack of opportunities for
development.

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ACCESS & CONNECTIVITY
GOAL: Improve and enhance regional access and connectivity within the region and with surrounding geographies.
• Increase access to digital resources through broadband infrastructure buildout across the region.
• Enhance the regional transportation network to provide residents, visitors, and businesses with more accessible, reliable options for moving in, out, and within the region. • Enhance emergency response services to ensure remote
communities are equipped for periods of time with no access to services.

COMMUNITY & CULTURE
GOAL: Maintain and capitalize on strong community culture. • Improve partnerships and interagency collaboration to benefit localities and facilitate regionally-focused efforts.
• Garner support for new economic development-related
initiatives, projects, etc. by developing and capitalizing on strong community engagement.
• Enhance the region’s existing quality of life with additional amenities to attract and retain talent.
• Strengthen tribal relationships in the communities and counties and involve leadership in conversations and decisions to plan and implement strategies.
• Build out a more robust, uniform regional communication strategy for sharing information, including emergency
responses, with people who live, work, and recreate in the region.

ECONOMIC EXPANSION & DIVERSIFICATION
GOAL: Grow and diversify the regional economy through support of existing and new businesses.
• Build relationships with existing businesses and respond to their needs.
• Build upon and transform opportunities for businesses to convene by industry sector to better understand and address common issues related to supply chain, workforce, etc.
• Enhance network of entrepreneurial and small business resources to encourage new business development within the region.
• Initiate and support efforts related to real estate solutions that complement industry and residential needs.
• Thoroughly study and review the status of the labor market and gaps in workforce services provision, for both employers and individuals. • Identify additional data-informed opportunities that may exist for economic diversification and expansion.

ENVIRONMENTAL RESILIENCE & SUSTAINABILITY
GOAL: Prioritize opportunities to preserve natural assets and support service provision needs of residents during weather and disaster events. • Reduce the challenges experienced by residents and visitors during climate events.
• Enhance the network of industry and community stewards to develop, adopt, and promote guidelines for sustainable tourism. • Consider sustainable tourism as a budding industry with workforce needs and entrepreneurial opportunities.

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GOVERNMENT AFFAIRS & ADVOCACY
GOAL: Promote stronger government affairs & advocacy efforts. • Build capacity within ESCOG and its partners for improved government affairs, prioritizing relationship-building with the key state and federal entities who directly impact the implementation of CEDS strategy recommendations.
• Study the broader economic impact of regional strategy recommendations to garner more support from state and federal government agencies.
• Equip local government partners with knowledge and capacity for identifying and securing federal funding to ensure relevant opportunities can be pursued.

HOUSING AVAILABILITY & LAND USE
GOAL: Increase stock and availability of housing units with a focus on affordability for regional workforce.
• Increase amount of available land for private development. • Work to improve and expand housing stock on available land. • Expand additional housing options within affordable range for regional workforce.

The strategic action plan includes an evaluation framework to support implementation. It provides action steps, timelines for implementation, suggested metrics, and possible funding sources. The ESCOG will review progress on an annual basis and use the evaluation framework to assist with submission of the CEDS Annual Performance Report required of the EDA. Strategies and implementation plans may be updated as new information is gathered or new priorities are identified.

Recent updates to the EDA’s guidelines for the CEDS process include that the concept of economic resilience must be incorporated into the process and the final plan. In the Eastern Sierra CEDS, economic resilience emerged as a theme that touched several main themes and priority areas and is incorporated in several key areas throughout the plan.

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Introduction
This CEDS represents a commitment towards collaborative economic development between key stakeholders in Alpine, Inyo, and Mono Counties. These counties comprise the Eastern Sierra region of California, and together are planning for economic prosperity through the leveraging of shared strengths and navigation of shared challenges.

About The Eastern Sierra Council
of Governments
The Eastern Sierra Council of Governments (ESCOG) is a Joint Powers Authority (JPA) agency made up of the following member agencies: City of Bishop, the Town of Mammoth Lakes, Alpine County, Inyo County, and Mono County. The ESCOG coordinates regional planning and economic development efforts throughout the Eastern Sierra, working cooperatively with local, state, and federal partners to support community development, economic diversification, sustainable recreation, ecosystem management and climate resiliency for a more prosperous, sustainable, and resilient region.

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149
Eastern Sierra Comprehensive Economic
Development Strategy
The CEDS builds on the region’s strengths, prioritizes key regional priorities, and emphasizes intentional collaboration to encourage coordinated growth and prosperity, as informed by data analysis and stakeholder engagement. The 2024-2029 Eastern Sierra Regional CEDS was designed for regional, city, and county economic development practitioners, business leaders, elected officials, and stakeholders implementing programs that support the growth of businesses and enhance opportunities for individuals to access economic mobility in the region. The key component of this CEDS is to maintain and bolster the regional economy and job growth by continued linkage of the region’s workforce skills and strengths, recreational assets and amenities, and to meet the needs of high-growth and emerging industries by maximizing assets in each of the three counties.

What is a CEDS?
A Comprehensive Economic Development Strategy (CEDS) is a unified, regionally focused action plan that provides a framework for an area’s economic growth and community development. The CEDS serves as an economic blueprint for the region and establishes a collaborative process that will help create jobs, foster more stable and diversified economies, and improve living conditions. It is a continuous planning process that addresses the economic challenges and opportunities of an area, providing objectives to strengthen economies through regional strategies which focus on economic and workforce development, quality of life, transportation, and other vital infrastructure. This five-year CEDS will guide the direction of the Eastern Sierra region from 2024-2029, encouraging new, collaborative efforts at the regional and local levels.

The Eastern Sierra CEDS addresses the four required elements of a CEDS, including:
• Summary Background of the region’s economic conditions and demographics.
• SWOT Analysis to identify the region’s strengths, weaknesses, opportunities, and threats.
• Strategic Direction/Action Plan to incorporate tactics identified through the planning process, other plans, and stakeholder feedback to develop the priority strategies for the region. • Evaluation Framework to identify and monitor performance measures associated with the plan.

For more information about the EDA and investment priorities related to CEDS, please visit https://www.eda.gov/funding/investment-priorities.

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150
Summary Background and Regional Overview
Tribal Communities
The Eastern Sierra Region includes a significant population of indigenous communities. Each tribe has a rich history in the region and provides meaningful economic impact for the counties in which they are located.

Alpine County is densely populated with indigenous people making up about a quarter of the entire county’s population3
. It houses some land
belonging to the Washoe Tribe of California and Nevada, though most of the tribe’s land and resources reside in Nevada. The Hung-A-Lel-Ti Community, also known as the Woodfords Community is the Southern band of the Washoe Tribe and is located in the Woodfords/ Markleeville area of Alpine County. Key assets here include the Woodfords Indian Education Center (WIEC) which provides education services to tribal youth and the Hung-A-Lel-Ti Wellness Center and Gym which hosts recreational activities and aspires to offers Washoe language and cultural classes for the community.
3 Headwaters Economics and U.S. Census Bureau
Cultural Assets
General Community Culture
The Eastern Sierra region in California includes Alpine, Inyo, and Mono Counties. The region boasts a rich history of mining, ranching, and agriculture, which has influenced the region’s cultural heritage, and it is also known for its stunning natural beauty and abundance of outdoor recreational experiences. The region is home to the Sierra Nevada Mountain Range, including Mount Whitney, the highest peak in the contiguous United States, as well as a few national forests, wilderness areas, and state and national parks. Residents and visitors can experience desert and mountain landscapes with access to lake settings as well. The Eastern Sierra region is largely rural, with many small towns and communities scattered throughout the region. These rural areas offer a unique blend of traditional and modern lifestyles, with a focus on outdoor recreation and a connection to the natural environment.

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151
Inyo County is home to the Fort Independence Tribe of Paiute Indians, Bishop Paiute Tribe, the Lone Pine Paiute-Shoshone Tribe, the Big Pine Paiute Tribe of the Owens Valley, and Timbisha Shoshone Tribe of Death Valley. Inyo County’s active economic development efforts put forth by tribal communities have led to many unique assets. A large travel plaza within the Fort Independence reservation welcomes visitors to the area’s natural desert beauty. The Bishop Paiute Tribe boasts an exciting casino and commercial park that currently houses a Bureau of Land Management facility, DMV office, the Toiyabe Indian Health Project, and more. Finally, the Owens Valley Paiute-Shoshone Cultural Center is a critical resource for the entire Eastern Sierra region in terms of historic preservation and community programming, as a center dedicated to sharing and preserving the history and cultural heritage of those indigenous to the Owens Valley.

Mono County is home to the Bridgeport Indian Colony, Utu Utu Gwaitu Tribe of the Benton Reservation, Mono Lake Kutzadika’a Tribe, and Antelope Valley Indian Community. These tribes maintain strong connections to their land, traditions, and communities which influence many of their current activities. Benton Station, owned and operated by the Benton Paiute Reservation, has been running for several years and is a beloved stop for travelers visiting Yosemite National Park and surrounding attractions. The Bridgeport Indian Colony has taken a leadership position in Northern Mono County by recently purchasing the Walker Country Store and Bridgeport General Store. Mono Lake Kutzadika’a Indian Community Cultural Preservation Association organizes traditional walks annually coordinating with neighboring tribes to experience the land and ecosystems and pass down valuable historic knowledge.

Tribal Communities in the Eastern Sierra Region County
Washoe Tribe of California and Nevada Alpine
Antelope Valley Indian Community Mono
Bridgeport Indian Colony Mono
Mono Lake Kutzadika’a Tribe Mono
Utu Utu Gwaitu Tribe of the Benton Reservation Mono
Big Pine Paiute Tribe of the Owens Valley Inyo
Bishop Paiute Tribe Inyo
Fort Independence Tribe of Paiute Indians Inyo
Lone Pine Paiute-Shoshone Tribe Inyo
Timbisha Shoshone Tribe of Death Valley Inyo
Table 1: Tribal Communities in the Eastern Sierra Region

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152
Regional Tourism Assets
There is significant pride across the region for the unique, accessible natural assets that attract visitors from near and far. Many visitors that come to the region for various recreation and tourism activities are residents of other areas in California. For example in Mono County, Californians comprised nearly half of the County’s total visitation in 20184
. Other visitors to the region come from all corners of the United States, as well as internationally, due to the draw of well-known assets including, but not limited to, Death Valley National Park and the Pacific Crest Trail. The region’s tourism partners showcase a wide range of experiences and activities, including guided tours and maps around themes of leaves changing and arts and culture, hot spots for wildflowers and fishing, theater festivals, and outdoor recreation activities for all four seasons. The region houses several museums that showcase artifacts and tell the stories of the tribes and settlers that have contributed to the rich history in the region.

Outdoor enthusiasts can enjoy a wide range of activities in the Eastern Sierra, including hiking, backpacking, camping, fishing, hunting, rock climbing, mountain biking, and winter sports such as skiing and snowboarding. The region is also a popular destination for water sports, with numerous lakes, rivers, and streams offering opportunities for boating, kayaking, canoeing, and paddleboarding.
4 Profile of Mono Visitors & Economic Impacts of Tourism

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153
Natural Assets
The Eastern Sierra region’s natural assets are plentiful5. Death Valley National Park is located in the southeastern part of Inyo County and features breathtaking landscapes, including sand dunes, salt flats, and rugged mountains, and offers a wide range of activities for visitors, including but not limited to hiking, camping, wildlife viewing, and stargazing. Mono County boasts the Mammoth Lakes area, with worldclass skiing and snowboarding. The John Muir Wilderness in the Inyo National Forest spans 100 miles across the Sierra Nevada mountain range and offers some of the best backpacking opportunities in the region. The Pacific Crest National Scenic Trail, including the John Muir Trail, spans 2,650 miles from Mexico to Canada and passes through Alpine, Inyo, and Mono Counties, a unique experience for backpackers and equestrians.
5 California Wilderness Areas
A non-exhaustive list of notable natural assets includes:
• Alabama Hills Recreation Area
• Ancient Bristlecone Pine Forest
• Ansel Adams Wilderness
• Bodie State Historic Park
• Carson River Hot Springs
• Death Valley National Park
• Devils Postpile National Monument
• Eldorado National Forest
• Headwaters to Lake Tahoe
• Hoover Wilderness
• Humboldt-Toiyabe National Forest
• Inyo National Forest
• Manzanar Historical Site
• Mono Basin National Forest Scenic Area
• Mono Lake Tufa State Natural Reserve
• Mount Whitney in the Sierra Nevada range
• Sierra National Forest (just outside the region)
• Stanislaus National Forest
• Yosemite National Park (just outside the region)

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154
Figure 1: Eastern Sierra Region Population Trends. 2010-2025 (proj.). Sources: ACS/ Lightcast Q1.2023.
1,176 1,131 1,159 1,344 1,486
18,434 18,373 17,930
18,804
19,599
13,905 14,146 14,395
13,291
14,133
33,515 33,650 33,484 33,439
35,218
-
5,000
10,000
15,000
20,000
25,000
30,000
35,000
40,000
2010 2015 2020 2021 2025 est
Alpine Inyo Mono Region
POPULATION TRENDS 2010-2025
Demographic and Socioeconomic Data
Population Estimates
The data presented in this section has been collected for the purpose of identifying trends and other aspects associated with economic development strategies. In many cases the data comes from public sources such as the U.S. Census Bureau (Census) and the American Community Survey (ACS), for which the 2021 5-Year Estimates are presented. These data sets are widely regarded as the most accurate estimates available. However, these sources do have their limits. In the case of very low-population regions, the ACS estimates have an unusually high reported margin for error. Such is the case with Alpine County, California6
. Because Alpine County is only one of three counties
presented in much of the data sets and estimates below, the effect on the overall accuracy is not necessarily problematic. However, in situations where only Alpine’s estimates are presented, the uncertainty in this data should be considered.
6 For example, the estimated 2021 population for Alpine County is 1,344, but the Margin of Error (MoE) is stated as a plus or minus 228. This means that the ACS estimates with 95% certainty that Alpine County’s population is somewhere between 1,116 and 1,572. These high MoEs suggest a relatively large uncertainty in the accuracy of the data presented. Page 14 155
Age
The population pyramid in Figure 2 contains the population, gender, and age distribution estimates for the three-county region. Of note is the 20+ percent of the population that is older than the “retirement age” of 65. Adding individuals 55-64 years old who are “approaching retirement” brings the number of individuals over 55 years to 36.44% of the population. This is ten percentage points higher than the statewide average. For context, there are fewer individuals between 25 and 54 years of age in the region of Alpine, Inyo, and Mono counties than over 55 years of age.

This aging population may pose a threat to the regional economy in the coming years as another 16.3% of the population will reach age 65 in the next ten years. This likely means that more people will exit the workforce than will enter it if current trends remain consistent. An aging population can also place a greater strain on regional resources, infrastructure, and services.

10.0 8.0 6.0 4.0 2.0 0.00 2.00 4.00 6.00 8.00 10.00
Under 5 years
5 to 9 years
10 to 14 years
15 to 19 years
20 to 24 years
25 to 29 years
30 to 34 years
35 to 39 years
40 to 44 years
45 to 49 years
50 to 54 years
55 to 59 years
60 to 64 years
65 to 69 years
70 to 74 years
75 to 79 years
80 to 84 years
85 years and over
% Males % Females
Figure 2: Eastern Sierra Population Pyramid, Source: 2021 ACS 5-Year estimates

EASTERN SIERRA REGION POPULATION PYRAMID

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Race and Ethnicity
Overall, the racial breakdown of the three-county
region is just over three-quarters White, over eight
percent American Indian and Alaskan Native, and
another 8.5 percent two-or-more races. Mono County
has the largest percentage of White and AsianAmerican residents.

According to ACS estimates, the three-county
Eastern Sierra region is roughly one-quarter Hispanic
or Latino. Inyo and Mono Counties largely represent
a similar ethnic distribution. However, estimates for
Alpine County indicate that the population is just
under 15% Hispanic or Latino.

Figure 4: Eastern Sierra Population by Race. Source: ACS 2021 5-Year Estimates.

Alpine
Inyo
Mono
3-County
Alpine Inyo Mono 3-County
White 59.20% 74.00% 80.30% 75.92%
Black or African American 0.60% 0.50% 0.10% 0.34%
American Indian and Alaska Native 28.80% 11.20% 1.70% 8.12% Asian 0.70% 1.60% 4.60% 2.75%
Native Hawaiian and Pacific Islander 0.50% 0.10% 0.00% 0.09% Some other race 0.30% 3.10% 5.90% 4.12%
Two or more races 9.80% 9.50% 7.30% 8.65%

POPULATION BY RACE
8,277
25,162
Hispanic or Latino
Not Hispanic or
Latino

POPULATION BY ETHNICITY
Figure 3: Eastern Sierra Population by Ethnicity, Source: ACS:
2021 5-Year Estimates

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Poverty
According to 2021 statistics, poverty is most prevalent among children throughout the region. While overall poverty is estimated in the threecounty region at just over 10.5%, Alpine County is estimated to have the highest rate of poverty at 12%. For residents in the region ages 25 and over, poverty is most prevalent among those who are not high school graduates at 22%. Although White residents make up a vast majority of the counties, the poverty rate for these individuals is below 9%, where poverty rates in the Native American and African American communities is 15.41% and 14.29% respectively.

POVERTY STATUS BY AGE BRACKET

12.90%

10.80%

10.00%

17.00%

14.20%

19.30%

16.40%

10.20%

7.90%

3.70%

9.00%

6.40%
Alpine Inyo Mono
Total Under 18 years 18 to 64 years 65 years and over
Figure 5: Poverty Status by Age Bracket. Source: ACS 2021 5-Year Estimates.

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Housing Statistics
Median Household Income
According to ACS estimates, Alpine County has the highest median household income (MHHI) in the region at $96,000. This would be higher than the statewide median of $84,907. However, as is often the case in many popular tourism areas, these figures may be inflated by incomes associated with vacation or other second-homes. It is likely that the median income for full-time residents is significantly lower.

The MHHI for renter-occupied households in all three counties is roughly the same at around $54,000. For Inyo County, there is an unusually small gap between the MHHI of owner-occupied and renter-occupied households. Alpine County shows the largest gap between these two groups of residents.

Seasonal Homes & Vacancy
Given the region’s natural beauty and recreational appeal, a significant amount of the housing stock is owned by non-permanent residents.

Owners of these homes likely use their properties as vacation homes for short-term stays, and they hold permanent residence elsewhere. Since these seasonal homes are unoccupied for much of the year, they are considered to be “vacant” by the American Community Survey. As such, the data associated with the homes (and their owners) is excluded from the analysis of the non-vacant housing stock provided throughout the remainder of this report.

MEDIAN HOUSEHOLD INCOME BY TENURE
$-
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
Alpine Inyo Mono
Total Owner-Occupied Renter-Occupied
Figure 6: Median Household Income by Tenure. Source: ACS 2021 5-Year Estimates.

SEASONAL HOMES & VACANCY
1,078 779 6,986
114
846
1269
Alpine Inyo Mono
Vacancies for seasonal, recreational, or occasional use Other vacancies Figure 7: Seasonal Homes & Vacancy. Source: ACS 2021 5-Year Estimates

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159
Housing Costs 2017-2021
From 2017-2021, housing costs across the three counties appear to have been affected differently by the COVID-19 pandemic. These costs rose dramatically in many regions across the country due to the pandemic, and Mono County appears to have shown a similar trajectory with a 31.32% increase in housing costs from 2017 to 2021. Housing costs in Alpine County rose by about 12.4% over the same period.

Estimates in Alpine County show a significant adjustment during the years of 2020 and 2021. Housing costs had been dropping in the years leading up to the COVID-19 outbreak but jumped significantly after 2020.

MEDIAN HOUSING COSTS 2017-2021
$1,240
$1,397
$856
$962
$1,114
$1,463
$800
$900
$1,000
$1,100
$1,200
$1,300
$1,400
$1,500
2017 2018 2019 2020 2021
Alpine Inyo Mono
Figure 8: Median Housing Costs 2017-2021. Source: ACS 2021 5-Year Estimates.

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Housing Cost Burden
The U.S. Department of Housing and Urban Development (HUD) designates a household as “cost burdened” if more than 30% of the household’s income is spent on housing costs, which include mortgage/ rent and utilities. Where housing costs top this 30% threshold, it is determined that the household is having to limit expenses on other essential needs such as food, clothing, etc.

According to ACS estimates, Alpine County has the lowest incidence of housing cost burden, with a highly unusual 10% of renter-occupied households receiving this designation. The causes for this anomaly are yet to be fully determined but is in part the result of higher-than-average income estimates and relatively low median rental costs.

In general, the percentage of cost-burdened households in the threecounty region is somewhat low relative to many communities around the country. However, it should be noted that the available ACS data are 5-year estimates, with the most recent data coming from 2021. In the last two years, the housing market has experienced significant shifts which could result in greater cost burden; if regional household incomes have fallen or stagnated while housing costs have risen, the financial strain placed on owners and renters alike could be increasing. While the figures below indicate that between a fifth and a third of residents in the region are spending more than 30% of their income on housing costs, the true incidence of housing cost burden could be higher.

PERCENT OF HOUSEHOLDS COST BURDENED BY TENURE
Figure 9: Percent of Households Cost Burdened by Tenure. Source: ACS 2021 5-Year Estimates.
20%
28%
33%
22%
25%
36%
10%
32%
28%
0%
5%
10%
15%
20%
25%
30%
35%
40%
Alpine Inyo Mono
Total Owner-Occupied Renter-Occupied
Housing Development and Trends
Housing development, like many types of development across the region, is limited by the lack of privately owned land. New housing development is likely to be infill or redevelopment, as communities have little room to expand. Additionally, some stakeholders noted that second homeowners and short-term rentals further constrict the housing market, driving up prices and limiting housing stock.

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Cost of Living
Table 2 contains cost of living estimates in Alpine, Inyo, and Mono counties as determined by the MIT Cost of Living Calculator7. These figures compare what is considered a “living wage” and “poverty wage” to the state’s minimum wage. In almost all cases, the minimum wage does surpass the poverty wage throughout the region, although in some cases it does not. According to these estimates, the minimum wage is not considered a living wage for any type of household. While this is not necessarily uncommon, it is not currently possible in any scenario to live comfortably on a minimum wage in the region.
1 ADULT
(1 WORKING)
2 ADULTS
(1 WORKING)
2 ADULTS
(BOTH WORKING)
0 Children
1 Child
2 Children
3 Children
0 Children
1 Child
2 Children
3 Children
0 Children
1 Child
2 Children
3 Children
Alpine
Living Wage $16.39 $35.08 $45.57 $61.40 $26.80 $33.63 $38.58 $43.82 $13.40 $19.69 $25.07 $30.65 Poverty Wage $6.53 $8.80 $11.07 $13.34 $8.80 $11.07 $13.34 $15.61 $4.40 $5.54 $6.67 $7.81 Minimum Wage $15.50 $15.50 $15.50 $15.50 $15.50 $15.50 $15.50 $15.50 $15.50 $15.50 $15.50 $15.50 Mono
Living Wage $18.48 $39.33 $52.97 $72.23 $28.40 $35.43 $40.38 $46.06 $14.20 $21.80 $28.46 $35.91 Poverty Wage $6.53 $8.80 $11.07 $13.34 $8.80 $11.07 $13.34 $15.61 $4.40 $5.54 $6.67 $7.81 Minimum Wage $15.50 $15.50 $15.50 $15.50 $15.50 $15.50 $15.50 $15.50 $15.50 $15.50 $15.50 $15.50 Inyo
Living Wage $16.60 $35.57 $46.61 $63.00 $27.17 $33.65 $38.61 $43.86 $13.59 $19.93 $25.55 $31.40 Poverty Wage $6.53 $8.80 $11.07 $13.34 $8.80 $11.07 $13.34 $15.61 $4.40 $5.54 $6.67 $7.81 Minimum Wage $15.50 $15.50 $15.50 $15.50 $15.50 $15.50 $15.50 $15.50 $15.50 $15.50 $15.50 $15.50 Table 2: Eastern Sierra Cost of Living. Source: MIT Cost of Living Calculator. 7 MIT Living Wage Calculator

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Community Health
Table 3 displays the 2023 County Health Rankings for the State of California8. Prepared by the University of Wisconsin Population Health Institute, the County Health Rankings and Roadmaps program develops health metrics for nearly every county in the country. These rankings represent data from dozens of measures from health outcomes and behaviors. In Table 2, the county ranks (from 1 to 58, encompassing all California counties) are provided for each of the Eastern Sierra counties based on its score for each ranked measure.

County
Length
of Life
Quality
of Life
Health
Behaviors
Clinical
Care
Social &
Economic
Factors
Physical
Environment
Alpine County 29th 21st 29th 49th 53rd 1st
Inyo County 45th 45th 28th 36th 21st 2nd
Mono County 1st 34th 25th 31st 12th 6th
Table 3: Community Health Rankings for Eastern Sierra Counties. Source: University of Wisconsin Population Health Institute. 8 California County Health Rankings

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Labor Force Analysis
Labor Force Participation
Although the three-county Eastern Sierra region exhibits a 64.6% Labor Force Participation Rate (LFPR), the regional numbers are significantly impacted by the higher LFPR in Mono County (82.4%). The lower rates in Alpine and Inyo Counties likely reflect national trends that show lower labor force participation in areas with indigenous communities, especially those living on reservation lands9
. For comparison, statewide
LFPR in 2023 has hovered around 62.1%, and US LFPR has hovered around 62.6% for the same time period.

County
Civilian, NonInstitutionalized
Population
(16+ years) Labor Force
Labor Force
Participation Rate
(LFPR)
Alpine 1,137 578 50.8%
Inyo 15,472 8,236 53.2%
Mono 10,773 8,879 82.4%
3-County Region 27,382 17,693 64.6%
Table 4: Labor Force Participation Rates. Source: Lightcast, 2023.Q1. 9 A 2019 report from the U.S. Bureau of Statistics (BLS) detailed these trends, showing that “American Indians and Alaska Natives (AIAN) had… a higher unemployment rate, and a lower labor force participation rate than the overall U.S. population. In addition, the unemployment rate was higher for AIANs who lived in an AIAN area—that is, a federal or state American Indiana reservation or off-reservation trust land, tribal statistical area, or Alaska Native village statistical area—than AIANs who lived elsewhere.”
Unemployment
As Figure 9 demonstrates, unemployment rates across the three counties remained relatively close to one another up to 2019, with Alpine County showing slightly higher unemployment. Inyo County’s labor force participation was affected the least by the COVID-19 pandemic.

UNEMPLOYMENT RATES 2016-2021

0.00%

2.00%

4.00%

6.00%

8.00%

10.00%

12.00%

14.00%
2016 2017 2018 2019 2020 2021
Alpine Inyo Mono Region
Figure 10: Unemployment Rates 2016-2021. Source: ACS 2021 5-Year Estimates.

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Job Opportunities in the Region
Healthcare jobs lead the region in terms of monthly job postings, with administrative, sales, maintenance, management, and food service roles following and closely grouped together. Job postings represent opportunities in a range of industries and occupations, indicating that the region can support residents with diverse and varied skillsets. Of the top occupations in terms of job postings, high levels of educational attainment may not be required, but technical training or some postsecondary education is likely needed to meet job requirements.

Occupation
Unique Average
Monthly Postings
(Apr 2022 - Mar 2023)
Healthcare Practitioners and Technical 50
Office and Administrative Support 30
Sales and Related 29
Installation, Maintenance, and Repair 29
Management 27
Food Preparation and Serving Related 26
Table 5: Average Monthly Job Postings for Eastern Sierra Region. Source: Lightcast Q1.2023.

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Educational Attainment Levels
Among Eastern Sierra counties, Mono ranks last in educational attainment levels at the low end, with over 6% of the population never entering high school and another 7% not finishing high school. All three counties rank evenly with nearly a quarter of the population having attended some college but without earning a degree.

Alpine County ranks highest among the three with bachelors and graduate degrees.

The region does have some opportunities for its residents to pursue higher education locally through institutions like Cerro Coso Community College in the Kern Community College District. They have campuses in Bishop and Mammoth Lakes in addition to online-only offerings. However, the community college, along with new and existing skills training providers, could be leveraged better to play a more prominent role in the region’s economic and workforce development.

County
Less than
9th Grade
Some HS,
No Diploma
HS
Diploma
Some
College, No
Degree
Associate’s
Degree
Bachelor’s
Degree
Graduate
Degree and
Higher
Alpine 3.1% 2.1% 21.0% 24.6% 4.2% 23.3% 21.6%
Inyo 3.1% 4.7% 30.9% 24.5% 9.1% 16.3% 11.4%
Mono 6.3% 7.3% 22.2% 24.7% 10.9% 18.1% 10.4%
Eastern Sierra Region 4.3% 5.6% 27.1% 24.6% 9.6% 17.3% 11.4% California 8.9% 7.1% 20.7% 20.2% 8.0% 21.7% 13.4%
United States 4.7% 6.2% 26.3% 19.8% 8.8% 20.8% 13.3%
Table 6: Educational Attainment. Source: Lightcast Q1.2023.

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Infrastructure Assets
Physical infrastructure is an important component to any community, but even more so in the Eastern Sierra region where connectivity is vital to supporting the tourism industry that contributes largely to the region’s economy. Safe roads, public transportation networks, air service and more are essential in providing visitors with a seamless and enjoyable experience, encouraging repeat visits, and attracting more tourists to explore the area’s abundant natural assets, like those listed earlier.

Highways and Interstates
Major thoroughfares connect the region to surrounding geographies.

In Inyo County, US-395 runs North-South, CA-190 runs East-West, CA-127 and CA-178 cross the Southeast corner, and I-168 crosses the Northwest corner. In Mono County, US-395 runs North-South, CA120 runs East-West, and US-6 crosses the Southeast corner. In Alpine County, CA-4 connects the Southwest and Northeast corners, CA-88 North crosses the Northwest corner, and CA-89 connects CA-4 and CA88.

Public Transportation
In Alpine County, public transportation options include Alpine County Community Development’s Dial-A-Ride program, which operates Monday through Friday from 8am to 9pm to a limited number of destinations in the county and the surrounding areas for a small fee.

While Amtrak and Greyhound do not operate directly in Alpine County, some stops outside the county can be accessed by residents via the Dial-A-Ride program.

The Eastern Sierra Transit Authority exists as a joint agency serving Inyo and Mono Counties and provides routes throughout the region accessible from several in-demand locations. Limited ground transportation options exist outside of the region, with routes to Lancaster and Reno running Monday through Saturday, excluding holidays. Expanding and improving access to public transit is a priority for the two counties, as a more robust system could serve indigenous communities and through-hikers as well as facilitate any forced evacuation necessary in response to natural disaster.

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Airports
Although no international airports or major commercial airports exist in the region, residents and tourists are mostly served by neighboring Los Angeles International Airport, Reno/Tahoe International Airport, Sacramento International Airport, and Las Vegas Harry Reid International Airport.

The region does contain regional and general aviation airports, including Eastern Sierra Regional Airport in Bishop offering seasonal commercial service to Denver and San Francisco as well as Mammoth Yosemite Regional Airport near Mammoth Lakes. Other general aviation airports include Independence, Lone Pine, Furnace Creek, Trona, Lee Vining, and Bryant.

In 2005, an industrial site feasibility analysis identified potential for a light industrial park/real estate opportunity related to the footprint of the Eastern Sierra Regional Airport in Bishop. Should that project and infrastructure-related needs that would support that project rise to a priority level for planning and funding, this could contribute to economic diversification opportunities for current and future businesses in need of an expanded industrial real estate footprint.

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Broadband & Cellular Service
Connectivity in the region is poor compared to federal goals and minimum thresholds for service. Although data about levels of service reported to the FCC by internet service providers is not made publicly available in real time, Form 477 indicates that for much of the region, no provider reports service faster than the minimum threshold to be considered broadband, 25/3mbps.

Speed test results reinforce the level of service providers report, with large portions of the region producing average speed test results below 25/3mbps. Slow speeds are likely the result of legacy technology or wireless infrastructure failing to meet consumers not in close-range.

Poor broadband and cellular connection impact quality of life and economic opportunities for residents, but it also poses a threat in terms of emergency response and public safety. Gaps in cellular connection regionwide make emergency communication challenging for those who may be in need of immediate assistance, and those who may be responding.

Although existing service is less than adequate to meet the needs of residents relying on broadband connectivity for work, school, or leisure, a significant fiber backbone exists in the region as a resource for potential network expansion. Regional officials are currently engaging providers to discuss potential buildout from existing infrastructure.

Important state investments in broadband are incoming through California Senate Bill 156, which was signed into law in July of 2021. The bill has allocated roughly $6 billion for the construction of a statewide open access middle-mile network, some last mile infrastructure, a loan loss reserve for local governments, and local technical assistance grants. Engagement throughout planning and last-mile allocations could help to close existing broadband gaps across the region.

In addition to California SB 156, it was announced in June 2023 that the State of California will receive approximately $1.86 billion in funding from the federal Broadband, Equity, Accessibility, and Deployment (BEAD) grant program, created to ensure all Americans can access affordable, accessible, and reliable high-speed internet service by 2030. This is an important advocacy opportunity for the region to ensure the region receives a fair share of California’s BEAD funds to improve high-speed internet access for residents and businesses.

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Regional Environmental Considerations
Alpine County was founded at the onset of the discovery of silver deposits in the Sierra Nevada Mountains, and since its formation residents have celebrated the beauty of the landscape and the natural resources present while simultaneously recognizing the natural hazards and conservation needs that accompany the landscape. The county is 96% public land, and residents and local officials are invested in preserving the natural assets present.

Mono County, with arid valleys alternating between Eastern Sierran peaks, was also formed at the onset of the discovery of natural resources in the area. The gold rush attracted thousands of new residents, some of whom continued to stay and ranch or engage in other enterprise after mining for gold was no longer lucrative. Roughly 94% of Mono County is publicly owned.

Inyo County also contains arid valleys and tall peaks, with silver mines originally drawing settlers to the area. Those originally drawn to the area to mine silver expanded to salt, tungsten, and borax. Mining was lucrative throughout the early 1900s, with ranching activity also popular among settlers. Roughly 98% of Inyo County is publicly owned.

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Energy Supply
Alpine County
Alpine County Residents receive energy from providers Liberty Utilities, Pacific Gas & Electric, and Kirkwood Meadows Public Utility District.

Power lines supply energy to county residents and businesses, but the lines are especially vulnerable due to the environmental extremes the area experiences. Historically, high winds, severe thunderstorms, wildfires, public safety power shutoffs, and winter storms have been the main causes of electrical utility loss in Alpine County. The fragmented water and wastewater utility provision in the county stands to be uniquely affected by power outages, as many do not have backup generators per the county’s 2018 Hazard Mitigation Plan10.

Mono County
Privately-owned Southern California Edison serves the Town of Mammoth Lakes and most of Mono County. Unincorporated Coleville and Walker are served by Liberty Utilities, and the southeastern tip of the county is served by member-owned Valley Electric Transmission.

The county is primarily served by two main transmission lines and 13 substations, and failure or disruption of a line or substation due to natural hazards or equipment malfunction is a more-frequent countywide disruption.
10 Alpine County Hazard Mitigation Plan Page 5-11
Inyo County
Three agencies provide electricity to Inyo County: Southern California Edison serves most of the county, and Los Angeles Department of Water and Power (LADWP) and The Valley Electric Association serve some smaller communities. The county has 17 power plants, 14 hydroelectric facilities, and three geothermal power plants. The county has two major power lines and 25 substations, which must remain secure in order to prevent outages.

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Water Quality & Supply
Aging infrastructure and environmental hazards may threaten water quality for humans and for wildlife. Regionally, provision of water is fragmented and relies on several small suppliers with limited resources and communication. Additionally, many residents rely on private wells and septic systems for their daily water supply. Hazard mitigation strategies focus on preserving water resources and ensuring the resilience of water infrastructure.

Much of the region’s land is owned by the City of Los Angeles and is restricted for use as an important watershed for the city. This extreme restriction on land use within the region for the benefit of communities outside the region has been a topic of contention politically and has contributed to the extremely limited land that is available to the region for development.

Alpine County
A few public utility districts operate or provide water services in Alpine County, including Bear Valley Water District, Kirkwood Meadows Public Utility District, Markleeville Public Utility District, South Tahoe Public Utility District, and Washoe Utility Management Authority. Private utility companies Lake Alpine Water Company, Markleeville Water Company, and Woodfords Mutual Water Company also provide water and wastewater services to consumers.

Mono County
Largely unincorporated Mono County is supplied through a number of special districts tapping into groundwater wells. Other areas rely on private wells and septic systems for their water supply. Although Mono Lake exists in the region as a significant resource, the LADWP diverts water that previously flowed into the lake and has rights to the surface water as part of a controversial purchase.

Inyo County
Similar to Mono County, a controversial purchase by the City of Los Angeles limits the water resources that county residents can access. Los Angeles purchased water rights to the Owens River and diverts almost all of the water through an aqueduct. Many water systems exist in the county relying on groundwater and surface water.

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Bishop City CouncilOctober 23, 2023

Bishop City Council
October 23, 2023