Bishop City Council
October 28, 2024

CITY OF BISHOP

CITY COUNCIL MEETING AGENDA
City Council Chambers - 301 West Line Street - Bishop, California MONDAY, OCTOBER 28, 2024 - 5:00 PM

1. CALL TO ORDER - 5:00 p.m. Monday, October 28, 2024

2. ROLL CALL

3. PUBLIC COMMENT PRIOR TO CLOSED SESSION
NOTICE TO THE PUBLIC: Please be advised this meeting is accessible to the public in person, on the City of Bishop website, or on the local government cable channel 12. In compliance with the Americans with Disabilities Act of 1990, if you need special assistance to participate in this meeting, please contact the City Clerk at 760-873-5863 Extension 124. Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR

35.102.35.104 ADA Title II].

The public is encouraged to participate or observe this meeting by:

1. Attending this meeting in person at the City of Bishop City Council Chambers located at 301 West Line Street in Bishop, California.

2. Observing this meeting live from the City of Bishop website at:
https://www.cityofbishop.com/government/city_council/index.php

3. Observe this meeting live from the local government cable channel 12.

Public comments may be made:

1. In person: Members of the public desiring to speak on a matter appearing on the agenda should ask the Mayor for the opportunity to be heard when the item comes up for Council consideration (or complete a speaker card prior to the meeting). Comments for all agenda items are limited to a speaking time of three minutes unless modified by the Mayor.

2. In writing: Go to http://bishop-ca.granicus.com/ViewPublisher.php?view_id=8 to submit an "eComment" for the corresponding meeting. Please note that eComment submissions closes at 3:00 p.m. on the day of the meeting. You may also hand deliver public comments to the City drop/payment box located at the Church Street entrance to City Hall on or before the deadline noted above. Written public comments received after the deadline will be provided to the Council at the earliest possibility. Please note written public comments received will not be read aloud at the meeting.

Any writing that is a public record that relates to an agenda item for open session distributed less than 72 hours prior to the meeting will be available for public inspection at City Hall, 377 West Line Street, Bishop, California during normal business hours.

Government Code 54957.5(b)(1). Copies will also be provided at the appropriate meeting.
1 4. CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to Government Code § 54956.9 - Name of Case: City of Bishop et al vs. Aaron Schat et al Case No: SI CV CV-2368971

5. OPEN SESSION - 6:00 p.m. Monday, October 28, 2024

6. MOMENT OF SILENCE - As we begin tonight's meeting, please join me in a moment of silence for self-meditation, prayer, or reflection.

7. PLEDGE OF ALLEGIANCE - Councilmember Muchovej will lead the pledge of allegiance.

8. ROLL CALL

9. PUBLIC COMMENT

10. REPORT ON ACTIONS TAKEN IN CLOSED SESSION AS REQUIRED BY LAW

11. DEPARTMENT REPORTS
A. Fire Department Report - Fire Chief Bret Russell
B. Police Department Report - Police Chief Nate Derr
C. Public Works Department Report - Public Works Director Nora Gamino D. Community Services Department Report - Community Services Manager Daniel McElroy
E. Planning Department Report - Assistant Planner Ana Budnyk NOTICE TO THE PUBLIC: This time is set aside to receive public comment on matters agendized for closed session only. When recognized by the Mayor, please state your name, and address for the record and please limit your comments to three minutes.

Under California law the City Council is prohibited from generally discussing or taking action on items not included in the agenda; however, the City Council may briefly respond to comments or questions from members of the public. Therefore, the City Council will listen to all public comment but will not generally discuss the matter or take action on it.

NOTICE TO THE PUBLIC: This time is set aside to receive public comment on matters not calendared on the agenda. When recognized by the Mayor, please state your name and address for the record and please limit your comments to three minutes. Under California law the City Council is prohibited from generally discussing or taking action on items not included in the agenda; however, the City Council will listen to all public comment but will not generally discuss the matter or take action on it.

Updates on department activities will be given by the Department Heads and/or their staff.

Fire Department Report - September 2024
Police Department Report - September 2024
Public Works Department Report - September 2024
Community Services Department Report - September 2024
Planning Department Report - September 2024
2 F. City Administrator Report - City Administrator Deston Dishion

12. BISHOP AREA CHAMBER OF COMMERCE & INFORMATION CENTER UPDATE A. Bishop Area Chamber of Commerce and Information Center Update Report - October 28, 2024

13. PRESENTATIONS
A. Acknowledgement of Community Services Park Helpers Jerry Ennis and Karen Ennis - Council to acknowledge Jerry and Karen Ennis for the outstanding work they do in making the City Hall grounds and Main Street landscaping look great.

B. Inyo Mono Advocates for Community Action (IMACA) Annual Update – Presented by IMACA Executive Director Kelly Barcelox

14. CONSENT CALENDAR
A. City Council Meeting Minutes
B. Personnel Status Change Report - October 28, 2024
C. September 2024 Budget Report
D. September 2024 Financial Reports
City Administrator Report - September 2024
Prepared and presented by Bishop Area Chamber of Commerce and Information Center Executive Director Tawni Thomson.

BACCIC October 28 2024 City Council Report
NOTICE TO THE PUBLIC: All matters under the Consent Calendar are considered routine by the City and will be acted on by one motion.

Recommended Action: Council consideration to approve the City Council Meeting Minutes for meetings held in June, July, August, and September, 2024.

Minutes 2024 06 10
Minutes 2024 06 12 - Special Meeting
Minutes 2024 06 24
Minutes 2024 07 22
Minutes 2024 08 12
Minutes 2024 08 26
Minutes 2024 09 09
Minutes 2024 09 19 - Special Meeting
Minutes 2024 09 23
Recommended Action: Council to review and approve the attached Personnel Status Change Report dated October 28, 2024.

Personnel Status Change Report - 10/28/2024
Recommended Action: City Council to review and approve the September 2024 Budget Report.

September 2024 Budget Report
Recommended Action: City Council to review and approve the September 2024 financial reports.

September 2024 Bank Reconciliation Report
September 2024 Combined Cash Report
3 E. C.O.P.S. Fund Budget Adjustment
F. Final Reports from the Fiscal Year 2023-2024 Grant in Support Program G. Fiscal Year 2024-2025 Economic Development Agreement with the Chamber of Commerce
H. Granicus Agreement – One-Year Extension 11/12/2024-11/11/2025 I. Public Works Superintendent and Supervisor Job Descriptions J. Building Permits Issued Report
K. Planning Commission Meeting Cancellation Notice

15. NEW BUSINESS
A. First Reading and Introduction of a Proposed Ordinance Relating to Regulating Encampments and Sleeping on Public Property
September 2024 Investment Portfolio Report
September 2024 Warrant Register Report
Recommended Action: City Council to review and approve the proposed budget adjustment.

Recommended Action: City Council to review the final reports from participating grantees.

Altrusa Final Report 2023-24
Bishop Area Bike Organization Final Report 2023-24
Bishop Museum & Historical Society Final Report 2023-24 C5 Studios Final Report 2023-24
Eastside Student Center Final Report 2023-24
Recommended Action: City Council to review and approve the proposed agreement and authorize the City Administrator to execute the agreement on behalf of the City.

Draft Economic Development Agreement_Chamber of Commerce_FY 2024-25 Recommended Action: Council consideration to approve the proposed Granicus Subscription Renewal from November 12, 2024 to November 11, 2025 with an annual cost of $15,258.31.

Granicus Agreement 2018-2021
Granicus Agreement 2023/11/12 to 2024/11/11
Granicus Proposed Agreement 2024/11/12 to 2025/11/11
Recommended Action: Council consideration to approve the revised Public Works job descriptions for the Superintendent and Supervisor positions and approve a corresponding budget adjustment as proposed.

FT Public Works Supervisor DRAFT
FT Public Works Superintendent DRAFT
Recommended Action: Council is requested to receive and file.

Building Permit Issued Report - September 2024
Recommended Action: Council is requested to receive and file the attached Planning Commission Cancellation Notice
October 29, 2024 - Cancellation Notice
Recommended Action: Council consideration to approve the first reading and 4 B. First Reading and Introduction of a Proposed Ordinance Relating to Prohibiting Public Urination and Defecation
C. Award Construction Bid for the Community Garden Enhancement Project D. Formation of Grant in Support Review Ad Hoc Committee

16. FUTURE AGENDA ITEMS

17. COUNCIL AND COMMITTEE REPORTS

18. ADJOURNMENT
introduction of the proposed ordinance by title only.

An Ordinance of the City Council of the City of Bishop, State of California, Amending Title 8 of the Bishop Municipal Code by Adding Chapter 8.05 Relating to the Regulating of Encampments and Sleeping on Public Property and Determining Such Ordinance to be Exempt From Environmental Review Under the California Environmental Quality Act.

Ordinance - Relating to Encampments and Sleeping on Public Property Recommended Action: Council consideration to approve the first reading and introduction of the proposed ordinance by title only.

An Ordinance of the City Council of the City of Bishop, State of California, Adding Chapter 8.26 to the City of Bishop Code of Ordinances, Prohibiting Public Urination and Defecation.

Ordinance - Relating to Prohibiting Public Urination and Defecation Recommended Action: Council consideration to:

Award the Community Garden Enhancement Project contract to Clair Concrete Inc. in the amount of $88,324.00
Authorize the execution of the construction contract with Clair Concrete Inc.

Authorize the expenditure in a not-to-exceed amount of $88,324.00 including 10% contingency.

Recommended Action: City Council to choose two council members to serve on the Fiscal Year 2024-2025 Grant in Support Review Ad Hoc Committee.

Tuesday, November 12, 2024 at 6:00 p.m. Regular Meeting in the City Council Chambers 5 Bishop, CA
This report was generated on 10/25/2024 12:01:38 PM
Bishop Fire Department
Breakdown by Major Incident Types for Date Range
MAJOR INCIDENT TYPE # INCIDENTS % of TOTAL
Fires 6 24%
Rescue & Emergency Medical Service 7 28%
Hazardous Condition (No Fire) 1 4%
Service Call 1 4%
Good Intent Call 6 24%
False Alarm & False Call 2 8%
Severe Weather & Natural Disaster 1 4%
Special Incident Type 1 4%
TOTAL 25 100%
Zone(s): All Zones | Start Date: 09/01/2024 | End Date: 09/30/2024 Doc Id: 553
emergencyreporting.com
Only REVIEWED and/or LOCKED IMPORTED incidents are included. Summary results for a major incident type are not displayed if the count is zero.

Page # 1 of 2 6
Detailed Breakdown by Incident Type
INCIDENT TYPE # INCIDENTS % of TOTAL
100 - Fire, other 1 4%
121 - Fire in mobile home used as fixed residence 1 4%
137 - Camper or recreational vehicle (RV) fire 1 4%
142 - Brush or brush-and-grass mixture fire 2 8%
160 - Special outside fire, other 1 4%
311 - Medical assist, assist EMS crew 3 12%
322 - Motor vehicle accident with injuries 2 8%
324 - Motor vehicle accident with no injuries. 1 4%
352 - Extrication of victim(s) from vehicle 1 4%
412 - Gas leak (natural gas or LPG) 1 4%
551 - Assist police or other governmental agency 1 4%
600 - Good intent call, other 3 12%
611 - Dispatched & cancelled en route 3 12%
735 - Alarm system sounded due to malfunction 1 4%
743 - Smoke detector activation, no fire - unintentional 1 4% 813 - Wind storm, tornado/hurricane assessment 1 4%
900 - Special type of incident, other 1 4%
TOTAL INCIDENTS: 25 100%
Doc Id: 553
emergencyreporting.com
Only REVIEWED and/or LOCKED IMPORTED incidents are included. Summary results for a major incident type are not displayed if the count is zero.

Page # 2 of 2 7
Bishop Police Department
September 2024 End of Month Report

JAN FEB MARCH APRIL MAY JUNE JULY AUG SEPT OCT NOV DEC
TOTAL INCIDENTS 1106 985 1057 1093 1277 1130 1227 1300 1117 CALLS FOR SERVICE 625 583 612 660 778 749 745 782 640
OFFICER INITIATED INCIDENTS 481 402 445 433 499 381 482 518 477

TRAFFIC
STOPS
78 60 72 44 33 27 53 54 59

OTHER OIA
INC.
403 342 373 389 466 354 429 464 418
BUS/BUILDING CHECKS 2 10 4 6 6 4 5 7 6
VEH/PED CHECKS 42 33 24 31 42 36 72 66 58
TOTAL OFFICER REPORTS 87 74 88 78 87 91 101 66 73
ACCIDENT 3 0 1 1 4 2 6 3 4
CRIMINAL ACCIDENT 3 2 6 7 6 2 2 3 6
FELONY 22 18 14 20 14 15 23 10 12
INFORMATION 23 28 31 22 31 32 28 20 19
INFRACTION 0 0 0 0 0 1 0 2 1
MISDEMEANOR 31 26 36 28 32 39 42 28 31
TC WITH INJURIES 1 1 0 1 2 2 1 1 3
TC NO INJURIES 5 1 7 7 8 2 8 5 7

TOTAL MISDEMEANOR & FELONY

ARRESTS
21 15 26 23 16 20 34 23 19
MISDEMEANOR ARRESTS 13 7 18 11 14 16 23 18 15
ADULT 13 7 18 11 14 16 23 18 12
JUVENILE 0 0 0 0 0 0 0 0 3
FELONY ARRESTS 8 8 8 12 2 4 11 5 4
ADULT 8 8 8 11 2 4 11 5 4

JUVENILE 0 0 0 1 0 0 0 0 0
CITATIONS 73 48 68 41 45 47 54 53 62
MOVING 21 7 17 8 8 7 13 9 12
NON-MOVING 42 17 33 22 15 23 16 22 32
CRIMINAL 10 24 18 11 22 17 25 22 18
8 JAN FEB MARCH APRIL MAY JUNE JULY AUG SEPT OCT NOV DEC

DISPATCH PHONE

ACTIVITY
911 CALLS 180 167 193 214 286 256 237 275 215
INBOUND 169 161 186 205 272 251 226 266 211
ABANDONED 11 6 7 9 14 5 11 9 4
ADMINISTRATIVE CALLS 1107 923 1060 1302 1262 1244 1123 1137 1057 INBOUND 776 656 743 850 848 848 790 803 725
OUTBOUND 325 260 317 445 404 390 325 325 323
ABANDONED 5 7 0 7 10 6 8 9 9

9 Small Town with a
Big Backyard!

CITY OF BISHOP
377 West Line Street - Bishop, California 93514
Post Office Box 1236 - Bishop, California 93515
760-873-8458 [email protected]
www.cityofbishop.com
September 2024 Page 1 of 2
Public Works Report
September 2024
Water

1. Water consumption for the month was down 6% compared to September 2013.

2. Took monthly bacteria samples.

3. Checked static water levels at Wells #1, #2 and #4.

4. Continued to work with Wood Rodgers on the design for the W. Line water main replacement project and associated Preliminary Engineering Report.

5. Continued with backflow testing.

6. Replace non operatable curb stop valve at 162 E. Line Street.

7. Continue with annual Main Line Valve Exercising Program.

8. Repair fence at the 1MG Tank Site.

9. Replace SCADA back up batteries at well #4.

10.Contracted with Municipal Diving to clean and inspect 1MG Storage Tank and 50K Control Tank.

11.Began annual Fire Hydrant Maintenance and Inspection Program.

Sewer

1. Attended training with Haakar Equip. for the new sewer main inspection camera.

2. Clean out sludge sump at the WWTP.

3. Clean sludge drying beds and pull sludge from digesters at the WWTP.

4. Periodically check the diversion manhole for obstructions.

5. Continued to serve as the Administrator for the Bishop Area Wastewater Authority.

6. Clean the probes and check valve at Johnston Dr. Lift Station.

7. Repair gas leak on digester lid at the WWTP.

8. Measured ground water depths of monitoring wells at the WWTP.

9. Collected quarterly sewer samples at Head works, Pond #3 discharge and Monitoring wells.

10.Work on Identifying and logging sewer system manholes for future replacement. 10 Small Town with a
Big Backyard!

CITY OF BISHOP
377 West Line Street - Bishop, California 93514
Post Office Box 1236 - Bishop, California 93515
760-873-8458 [email protected]
www.cityofbishop.com
September 2024 Page 2 of 2

11.Install flow meter in manhole at the E. End of Clarke St. Work with Control Point and Clipper Controls for set up.

12.Inspect Grease Interceptors within the City.

Streets

1. Routinely checked the Sierra Bike Path for trash and debris.

2. Patched potholes and gutters along City streets.

3. Added 20 additional Permit parking spaces and trimmed trees within the well #2 Parking lot.

Miscellaneous

1. Provide weekly safety meetings for PW crew.

2. Marked city utilities for Dig Alert tickets.

3. Performed routine maintenance on Public Works fleet.

4. Continued to work with Control Point Engineering to complete the fine tuning of the new SCADA System.

5. Provided signage and generator for the Bishop Market and Hispanic Heritage Celebration on Church Street.
11 Small Town with a
Big Backyard!

CITY OF BISHOP
377 West Line Street - Bishop, California 93514
Post Office Box 1236 - Bishop, California 93515
760-873-8458
www.cityofbishop.com
Community Services Report
September 2024
Programs

1. After School Stay and Play program is operating at the Elm Street School, Monday through Friday The Stay and Play program is full, with a waiting list. Staff will work to find availability for those on the waiting list. Participants will complete Fall Art Projects as well as the implementation of S.T.E.M. (Science, Technology, Engineering, and Math) once a month. We are currently emphasizing confidence, patience, teamwork, and group thinking.

2. The Bishop Park Pool is closed for the season. In the 2023-2024 season we offered Public swim, Swim Lessons, Swim Team, Swim Parties, and Lap Swim. The Aquatics Coordinator is currently addressing the 2023-2024 season to find availability for additional Public Swim opportunities. Aquatics Coordinator is working with the Bishop Swim Team and evaluating staffing levels for 2024-2025 and how this will affect our Pool budget.

3. Kids Night Out will have a break for the summer and will pick up in October. With the theme of Monster Mash.

4. Gymnastics fall sessions has been completed. We continue to work with Rams Club and offer Birthday Parties. Winter Session registration is now open. We are currently looking for a new Gymnastics Instructor for the Baby Gym and Tumble TOT classes.

We are now offering two new upper-level classes. This program occurs at the City Hall Auditorium during weekdays. Class availability will become more available in the winter session as we hire another staff member.

5. Senior Yoga class continues to be successful. Hosted at the City Auditorium on Mondays and Wednesdays at 10am.

6. Adult Co-ed Soccer regular season has now ended. We are moving into the playoffs on October 18th and have our Championship game on October 27th. The Adult Co-ed Soccer league has 8 teams and plays Friday through Sunday evenings on the City Park field 1.
12 7. Adult Fitness Classes will start back up in November with evening classes on Wednesdays at the Auditorium.

Parks and Facilities

1. AYSO soccer prep falls on fields.

2. Field 2 Field Softball Prep for traveling softball team.

3. City League Soccer use of field 1.

4. Use of Inyo County Probation personnel to paint the front utility shed and middle restrooms.

5. Filled material on the Maintenance Road and addressed tripping hazards on the Park Main Path.

6. Preparations for fall events in the Park and behind City Hall.

7. Clean up and irrigation repairs to landscaping on Warren street and Main streets.

8. City Park preparations for the Fall Colors Car Show.

9. Seasonal cleaning of flower beds on Main Street and Bishop Chamber.

10.Seasonal routine maintenance of all mowing and landscape equipment.

11.Daily maintenance of the City Park Pool.

12.Daily routine of trash and cleaning of restrooms.

13.Cleaned debris from the creek, pond, and fountain.

14. Use of blower on Main Street Mondays and Fridays.

15.Seasonal adjustments are made to all City irrigation and City Park. As we move into Summer, Irrigation systems will be Audited for function and set for operation. 13 16.Winterization of the Park Pool facilities. Including the installation of the Winter covers.

17.Fall tree trimming at the City Park is ongoing. Eastern Sierra Tree Service continues to perform safety trimming.

18.Worked with Bike Park Group on moving old materials for the Bike Park Area, to facilitate track construction. Phase one pump track is complete, and work has begun on the skills area. Work will continue on this project until completed.

19.Worked with the Little League organization for Field Lighting Project. Work will be ongoing until lights are installed.

20.Maintenance of Flower Baskets on Main Street and Warren Street. Most have been removed due to seasonal changes.

21.Repaired multiple irrigation lines on Main Street, City Hall, and at the City Park.

22.Summer Park-Helper staff reductions, this occurs in the fall season.

23.Mowed and cleaned weeds around the Community Garden and Field 6.

24.Aeration and fertilizer of the City Park on areas impacted from the Art in the Park events

25.Repairs made to Rear Restrooms and Talmage Park due to vandalism.

26.The annual leaf clean up has begun and will continue throughout the fall – winter months.

Sunrise

1. Daily routine of trash, debris, and inspections.

2. Collected rents and payments for utilities.

3. Weekly routine maintenance of all lawns, landscapes, and common areas.

4. Began planning process of street and sidewalk replacement. Consultant has begun to design. Design is complete. We are seeking funding to complete this project.

5. Irrigation of common areas and the front of all units has begun. 14 6. The use of Organic Cat-Mase to mitigate feral cats.

7. Currently seeking a part time Staff member to fill a vacant spot for maintenance.

Budget/Administrative

1. Held weekly staff meetings Tuesdays and Wednesdays.

2. Attended by-weekly City Council meetings.

3. Attended weekly Department Head Meetings.

4. Work with Public Works Director Nora Gamino and Assistant Planner Ana Budnyk on the Field 6 Enhancement Project to develop a Take order for design from Wood Rodgers.

5. Currently working with Eastern Sierra Energy to make upgrades to the existing Pool pumps. This will allow for energy efficiency and compliance.

6. Organized all Youth Sports Organizations on the use of Sportsites for schedules and games.

7. Conducted a review of public comments for the Public Workshop City Park Master Plan. Community Services Staff will conduct additional public meeting to refine the City Park Master Plan.

8. The Parks and Recreation meeting was canceled but will be conducted on October 18th at 6pm.

9. Communication with Bishop Area Bike Organization for the possible relocation of a portion of the Skills track to accommodate the Field 6 Enhancement Project. Phase one Pump Track is complete, and the group has begun work on the Skills Track.

10. California Urban Greening Grant has been awarded to the City of Bishop, coordination with the Friends of the Eastern Sierra Community Gardens. Began drafting plans for bidding documents. Bid documents were released for bidders on September 16th and will close on October 18th.

11.Scheduling of outside events and parties hosted at the Bishop City Park facilities. 15 Events

1. Hosted the Friday Night Market at The Academy Street venue September 13th.

2. Hosted Hispanic Heritage Day September 14th at the back of City Hall Academy Street venue.

3. Preparations for Fall Colors Car Show hosted at the Bishop City Park October 4th, hosted at the Bishop City Park.

4. Park Staff to assist the Inyo Council for the Arts with pick up and delivery of materials for the Millpond Music Festival.
16 Small Town with a
Big Backyard!

CITY OF BISHOP
377 West Line Street - Bishop, California 93514
Post Office Box 1236 - Bishop, California 93515
760-873-8458 [email protected]
www.cityofbishop.com
September 2024 Page 1 of 1
Planning Department Report
September 2024

1. Downtown Beautification and Signage:

1. Supported Chamber of Commerce Downtown Beautification Grant Program.

2. Sent 40 letters of signage violations, coordinated Downtown Beautification Project submissions with business and property owners.

2. Met with developers to facilitate the 711 Hammond St residential development.

3. Together with Nora Gamino developed a presentation for the California Transportation Commission meeting.

4. Attended American planning association Conference in Riverside CA, acquired additional resources for ADUs policies and financing, General Plan Updates, and other.

5. Branding and Wayfinding Project: Finalized the public survey for the City of Bishop's Branding and Wayfinding project, the survey will be sent in November.

6. Silver Peaks Affordable Housing: Met with Visionary Homebuilders and ESCH to discuss Affordable Housing and Sustainable Communities Application.

Visionaries will work on revising the housing proposal and will present it to the Council in December. The planning will provide the transportation part of the grant application.

7. Regional Housing Study: The RFP has been developed and sent to 3 consultants.
17 Small Town with a
Big Backyard!

CITY OF BISHOP
377 West Line Street - Bishop, California 93514
Post Office Box 1236 - Bishop, California 93515
www.cityofbishop.com
September 2024 City Administrator Report Page 1 of 2
City Administrators Report
September 2024

1. Continue to work with Inyo, Mono and the Town Of Mammoth on a regional Housing Study. Each entity appointed one staff member to drive the project. This group meets weekly.

2. Met with Visionary Home Builders to get an update on the Silver Peaks project.

3. Worked with a developer to entice them to invest in Bishop.

4. Attended the Inyo County Supervisors Board meeting to discuss EMS options after the City decided to end their pursuit of the Alliance Model for EMS.

5. Met with Anselmo Collins, Assistant General Manager of LADWP and discussed commercial leases in Bishop. LADWP will be developing a Commercial Lease Transfer Policy to hopefully eliminate this issue. At this time there is no Commercial Lease Transfer Policy.

6. Continue to work with Inyo County and AP Triton to develop and issue a RFP for an Exclusive Operating Area for EMS.

7. Continued the effort to develop a strategic plan for City owned properties and a citywide parking study with Wood Rogers.

8. Continue to work closely with Rojas Communications to monitor Earmarks and active grant applications.

9. Facilitated a Joint meeting between the City of Bishop and the Bishop Rural Fire Protection District.

10.Continue to meet with Assistant City Attorney Russel Hildebrand and a development group out of Pasadena to develop a plan to move properties acquired from LADWP forward as soon as possible when sale is completed.

11.Continued meeting with each department within the city to discuss strategies to manage their department more efficiently and effectively.

12.Continued to work closely with the Personnel Department, Risk Management and California Joint Powers Authority to manage claims within the city. 18 September 2024 City Administrator Report Page 2 of 2

13.Met individually with City Council members on a weekly basis.

14.Facilitated weekly Department Heads meetings.

15.Worked closely with Personnel to navigate several personnel issues. 19 Bishop Area Chamber of Commerce & Information Center Report to Bishop City Council for Monday October 28, 2024 Prepared by: Tawni Thomson, Executive Director
Bishop Information Center/Destination Development:

Information Center: Very, very busy this fall. Assisting 75-140 guests daily. Most inquiries about fall color photography, hiking and fishing. 74K pageviews on the website. 617 requests for Bishop Visitor Guide in past two months. 427 new subscribers to e-newsletter.

VCMC Dual Sport Rally: 165 participants and about 30 club members October 11-13. This was the 17th year of the event. Bishop Chamber supplied bags, stickers and Bishop Visitor Guide Magazines. We also provided coffee & snacks during rider registration and assisted serving at the banquet. VCMC gives a lot back to Bishop, including sizeable donation to local “shop with a cop” program.

Other Event Support: 26 events featured on the October web calendar. We are working now to update all the dates for 2025 events.

Recently provided planning assistance, logistical support and promotion for several events, including:
• Inyo Mono Cattlewomen’s Round Valley Round-Up
• Lions Club District Conference
• Millpond Music Festival
• Fall Colors Car Show
• American Alpine Club Craggin’ Classic
Climbing Rangers: Kara and Casey started the season Monday, 10/7. Perfect timing just ahead of Craggin’ Classic.

Consumer Travel & Sport Shows: January through March will be busy for us. Will attend two Hall Family Fishing Shows, International Sportsmen’s Expo, Pacific Coast Sport Fishing Show, Travel & Adventure Shows in Los Angeles, Bay Area and Denver (new this year). In June, we’ll exhibit at IPW in Chicago. Working now on booth reservations, staff/volunteer schedules and travel arrangements.

Occupancy: August occupancy was 80.6. Busiest month of the year so far. 4% higher than 2023 and Bishop did much higher than statewide occupancy of 71%. September was another good month – 78.2%, on par with last year. October occupancy is strong so far, first two weeks reported 86% occupancy.

New Website Launched! Following nearly a year of development, the new site for www.bishopvisitor.com successfully launched on October 15th. The new site is mobile-first, loads quickly and has upgraded features like Book Direct and an event submission form. Every page features galleries of user-generated content. We’re very excited and proud of the new site and hope you are as well. 20 Chamber of Commerce/Local Community Matters:

New Chamber Members since last report to Council:
• American Business Machines
• Bishop Coins & Collectibles
• Calvary Chapel-Church on Main
• Chalk Fox Studio
• Eastside Student Center
• First Choice Solutions
• Mountain Carpet Services
• Options Pregnancy Resources
• Restore 395
• Studio 7 Collective
• United Way
Downtown Bishop Beautification Grant Program: Thanks to generous anonymous donor, grants of up to $10K each will be awarded to help businesses and property owners improve building facades. Funds may be used to remove old signs, repair or replace signs, paint or repair storefronts. Program was introduced at well-attended Chamber Lunch & Learn on 9/17. News release sent to all local media and promoted on Facebook and Instagram. Ana has also been letting business owners know about the opportunity. Application available on www.bishopchamberofcommerce.com and due by Thursday, 10/31.

Volunteer Dinner: Our small staff could never do what we do without the help of many volunteers! We held a dinner to thank them at Elks Park on 10/2. About 60 people attended.

River Queen Mixer: Very well attended event on 10/16.

Lunch & Learn: 12 Noon at Bishop Country Club on 11/20. We will present on the #Visit Bishop destination development efforts including a walk-through of the new website, social media platforms and show local businesses how they can participate in our programs to amplify the efforts and bring more customers into their specific businesses.

Christmas Events: Planning underway for the following:
• Parade. Saturday, 12/7. Patriotic theme.
• Railroad Express. Saturday, 12/14. Looking for business sponsors now to facilitate giving some free tickets to families that might not be able to afford the event. • Shop Local Raffle. Important program that promotes buying gifts locally. Will kick-off mid-November. • Decorating Contest. Returning thanks to sponsorship of Bishop Real Estate. Details coming early November.
• Mixer. 12/19 at High Country Lumber.
• Ordered replacement light bulbs for Main Street snowflakes. April will coordinate with LADWP, CalTrans and Bishop PD for installation date.
21 CITY OF BISHOP

CITY COUNCIL MINUTES
JUNE 10, 2024
1) CALL TO ORDER
Mayor Garcia called the meeting of the Bishop City Council to order at 5:06 p.m. in the City Council Chambers, 301 West Line Street, Bishop, California. 2) ROLL CALL
PRESENT:

Councilmember Ellis
Councilmember Schwartz
Mayor Pro Tem Kong
Mayor Garcia
ABSENT:

Councilmember Muchovej - Councilmember Muchovej joined the meeting at 5:12 p.m.

OTHERS PRESENT: Deston Dishion, City Administrator; Robin Picken, City Clerk; and Dean J. Pucci, City Attorney
3) PUBLIC COMMENT PRIOR TO CLOSED SESSION
No public comments were made.
4) CLOSED SESSION

4.A) PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code § 54957 – Title: City Administrator
Closed Session began at 5:10 p.m. Closed Session ended at 6:04 p.m. 5) OPEN SESSION
Mayor Garcia called the open session of the Bishop City Council to order at 6:07 p.m. in the City Council Chambers, 301 West Line Street, Bishop, California. 6) MOMENT OF SILENCE
Mayor Garcia announced a moment of silence.
7) PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Ellis.

June 10, 2024 Page 1
8) ROLL CALL
PRESENT:
22 Councilmember Ellis
Councilmember Schwartz
Councilmember Muchovej
Mayor Pro Tem Kong
Mayor Garcia
ABSENT:

None.

OTHERS PRESENT: Deston Dishion, City Administrator; Robin Picken, City Clerk; Dean J. Pucci, City Attorney; Ethan Aukee, Finance Director; Nate Derr, Police Chief; Nora Gamino, Public Works Director; and Dan McElroy, Community Services Manager 9) PUBLIC COMMENT
Pastor Tony Unger, a local resident, recited a prayer.

No further public comments were made.
10) REPORT ON ACTIONS TAKEN IN CLOSED SESSION AS REQUIRED BY LAW
Mayor Garcia announced that no action was taken in closed session. 11) DEPARTMENT REPORTS

11.A) Fire Department - Fire Chief Bret Russell
Fire Department Report - May 2024

11.B) Police Department - Police Chief Nate Derr
Police Department Report - May 2024

11.C) Public Works Department - Public Works Director Nora Gamino Public Works Department Report - May 2024

11.D) Community Services Department - Community Services Manager Dan McElroy
Community Services Department Report - May 2024

11.E) Planning Department - Assistant Planner Ana Budnyk Planning Department - May 2024
Reports from the Police, Public Works, Community Services, and Administration Departments were given on each department’s activities including upcoming and June 10, 2024 Page 2
ongoing projects.
23 Motion/Mayor Pro Tem Kong Seconded/Councilmember Schwartz 12) PUBLIC HEARING AND ACTION

12.A) PUBLIC HEARING - First Reading and Introduction of an Ordinance Amending Title 8, Health and Safety, Chapter 8.32 Smoking, Section

8.32.020 (Definition) and Section 8.32.030 (Smoking Prohibition).

Cover Page
Cannabis Smoking Prohibition Ordinance
Public Hearing Notice
Mayor Garcia announced this item and opened the public hearing.

Lucy Vincent acknowledged that cannabis is legal and people can choose to use it.

However, someone's right to smoke should not infringe upon those who choose not to. Lucy Vincent spoke in support of this ordinance due to her daughter's sensitivity to second-hand smoke and thanked Council for bringing this ordinance for Council's consideration.

Mark Vincent wrote an article titled, "Bishop Stinks" and appreciated his meeting with Police Derr to discuss the issues he faced living in close quarters to those who did smoke cannabis and the effects it had on his daughter and to his family. Mark Vincent spoke in favor of this ordinance and shared some topics and resources for Council to consider in making some modifications to the proposed ordinance as currently written.

No further public comments were made and the Mayor closed the public hearing.

After a lengthy discussion by Council on several changes they would like to see made to the proposed ordinance, the Council directed staff to make the modifications discussed and to bring it back for Council's consideration to approve for its second reading and adoption.

Mayor Pro Tem Kong made a motion to approve the first reading, taking into account Council's comments, and approve the proposed ordinance by title only.

Motion passed 4-1
Ayes: Councilmember Ellis, Councilmember Schwartz, Mayor Pro Tem Kong, Mayor Garcia
Noes: Councilmember Muchovej
Abstain: None

Absent: None

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BISHOP, STATE OF CALIFORNIA, TO AMEND TITLE 8, HEALTH AND SAFETY, CHAPTER 8.32 SMOKING, SECTION 8.32.020 (DEFINITION) AND 8.32.030. (SMOKING

PROHIBITION)
13) CONSENT CALENDAR
June 10, 2024 Page 3

13.A) Audit Engagement Letter with Larry Bain dated June 3, 2024 24 Audit Engagement Letter with Larry Bain dated June 3, 2024

13.B) Budget Adjustment Request - Police Department
Cover Page

13.C) Police Corporal Job Description
Cover Page
Police Corporal JD

13.D) Reserve Police Officer Job Description
Cover Page
Reserve Police Officer JD

13.E) A Resolution Agreeing to Program the Required Match Funding for the South Warren Street Improvement Project
Cover Page
Resolution 2024-(xx) S. Warren Match Funds

13.F) A Resolution Designating an Administrator for USDA Rural Development’s RDApply Application Intake System
Cover Page
Reso 2024-(xx) USDA RDApply Administrator

13.G) A Resolution Designating an Authorized Representative for the Drinking Water State Revolving Fund Planning and Design Application for the Brookside Water Consolidation Project.

Cover Page
No. 2024-(xx) Authorizing Resolution for DWSRF

13.H) Building Permits Issued Report
Building Permits Issued Report - May 2024
No public comments were made.

Motion/Councilmember Muchovej Seconded/Mayor Pro Tem Kong Councilmember Muchovej made a motion to approve the consent calendar as Cover Page
June 10, 2024 Page 4
presented.

Motion passed 5-0
25 Motion/Councilmember Muchovej Seconded/Mayor Pro Tem Kong Motion/Councilmember Ellis Seconded/Councilmember Muchovej Noes: None
Abstain: None

Absent: None
14) NEW BUSINESS

14.A) Approve an Ambulance Subcontractor Request For Proposals Process with AP Triton
Cover Page
Bishop Ambulance Subcontractor RFP Consulting Services
City Administrator Dishion reviewed this item with Council.

No public comments were made.

After a discussion by Council, a motion was made.

Councilmember Muchovej made a motion to approve the agreement with AP Triton to facilitate the Request for Proposals process to acquire a subcontractor to provide EMS services under the City of Bishop Fire Department in an amount not to exceed $58,501.00.

Motion passed 5-0
Ayes: Councilmember Ellis, Councilmember Schwartz, Councilmember Muchovej, Mayor Pro Tem Kong, Mayor Garcia
Noes: None
Abstain: None

Absent: None

14.B) FY 2024-25 Budget Adoption
Cover Page
City of Bishop FY 2024-25 Budget
Finance Director Aukee reviewed this item with Council.

No public comments were made.

Councilmember Ellis made a motion to adopt the proposed City of Bishop FY 2024-25 Budget as presented.

Motion passed 5-0
Ayes: Councilmember Ellis, Councilmember Schwartz, Councilmember Muchovej, Mayor Pro Tem Kong, Mayor Garcia
Ayes: Councilmember Ellis, Councilmember Schwartz, Councilmember Muchovej, Mayor Pro Tem Kong, Mayor Garcia

Noes: None
Abstain: None

Absent: None
June 10, 2024 26
Mayor Pro Tem Kong requested that the Council would like to hear from the cannabis businesses about who they plan on giving their community betterment money to.

Mayor Garcia requested that the Council hear from someone on the City's sidewalks and streets.

No further requests were made for future agendas items. 16) COUNCIL AND COMMITTEE REPORTS
Council Members reported on meetings they attended and announced that the City's official domain is now cityofbishop.ca.gov
17) ADJOURNMENT
The Mayor adjourned the meeting at 7:40 p.m. to the City Council Meeting scheduled for Monday, June 24, 2024 at 6:00 p.m. in the City Council Chambers. ______________________________________
Jose Garcia, Mayor
Attest: ______________________________
Robin Picken, City Clerk
15) FUTURE AGENDA ITEMS
June 10, 2024 Page 6
27 June 12, 2024 – Special Meeting Page 1

CITY OF BISHOP

CITY COUNCIL MINUTES

SPECIAL MEETING
JUNE 12, 2024

1. CALL TO ORDER
Mayor Garcia called the special joint meeting of the Bishop City Council and the Bishop Paiute Tribal Council to order at 12:04 p.m. in the Owens Valley Paiute Shoshone Cultural Center, 2300 West Line Street, Bishop, California.

2. ROLL CALL
PRESENT:

City Council Member Jim Ellis
City Council Member Karen Schwartz
City Mayor Jose Garcia
Tribal Chairwoman Meryl Picard
Tribal Vice Chairman Jeff Romero
Tribal Secretary/Treasurer Steven Orihuela
Tribal Council Member Joyce White
Tribal Council Member Mitchell David
ABSENT:

City Council Member Stephen Muchovej
City Mayor Pro Tem Karen Kong
OTHERS PRESENT:

City Administrator Deston Dishion, City Clerk Robin Picken, Fire Chief Bret Russell, Police Chief Nate Derr, Public Works Director Nora Gamino, and Administrative Assistant to the Tribal Council Charlene Keller

3. PUBLIC COMMENT – NOTICE TO THE PUBLIC: This time is set aside to receive public comment on matters agendized for closed session only. When recognized by the Mayor, please state your name, and address for the record and please limit your comments to three minutes. Under California law the City Council is prohibited from generally discussing or taking action on items not included in the agenda; however, the City Council may briefly respond to comments or questions from members of the public.

Therefore, the City Council will listen to all public comment but will not generally discuss the matter or take action on it.

No public comments were made.

4. NEW BUSINESS
A. DISCUSS EMERGENCY MEDICAL SERVICES (EMS)
City Administrator Dishion started the discussion on emergency medical services and opened up further discussion between the City Council and the Tribal Council. 28 June 12, 2024 – Special Meeting Page 2
After a lengthy discussion on past, current, and future emergency medical services in their respective jurisdictions and in Inyo County, no action was taken.

Mayor Garcia thanked everyone for attending this meeting and requested that their next special joint meeting be held at Bishop City Hall.

6. ADJOURNMENT
The Mayor adjourned the meeting at 12:50 p.m.
__________________________________________________
Jose Garcia, Mayor
Attest: ____________________________________
Robin Picken, City Clerk
29 CITY OF BISHOP

CITY COUNCIL MINUTES
JUNE 24, 2024
1) CALL TO ORDER
Mayor Garcia called the meeting of the Bishop City Council to order at 5:31 p.m. in the City Council Chambers, 301 West Line Street, Bishop, California. 2) ROLL CALL
PRESENT:

Councilmember Ellis
Councilmember Schwartz
Councilmember Muchovej
Mayor Pro Tem Kong
Mayor Garcia
ABSENT:

None.

OTHERS PRESENT: Deston Dishion, City Administrator; Robin Picken, City Clerk; Jessica Ortiz, Administrative/Accounting Assistant; and Fire Chief Bret Russell 3) PUBLIC COMMENT PRIOR TO CLOSED SESSION
No public comments were made.
4) CLOSED SESSION

4.A) PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code § 54957 – Title: Fire Chief
Closed Session began at 5:32 p.m. Closed Session ended at 6:16 p.m. 5) OPEN SESSION
Mayor Garcia called the open session of the Bishop City Council to order at 6:19 p.m. in the City Council Chambers, 301 West Line Street, Bishop, California. 6) MOMENT OF SILENCE
Mayor Garcia announced a moment of silence.
7) PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Schwartz. 8) ROLL CALL
June 24, 2024 Page 1
30 PRESENT:

Councilmember Ellis
Councilmember Schwartz
Councilmember Muchovej
Mayor Pro Tem Kong
Mayor Garcia
ABSENT:

None.

OTHERS PRESENT: Deston Dishion, City Administrator; Robin Picken, City Clerk; Nancy Ashjian, Deputy City Attorney; Bret Russell, Fire Chief; Josh Ellsworth, Police Lieutenant; Nora Gamino, Public Works Director; and Dan McElroy, Community Services Manager
9) PUBLIC COMMENT
Public comments were made by:

Allan Pietrasanta, Sierra Business Council Board Chair, provided an update to Council on the progress being made to open the Small Business Resource Center in Bishop by this fall. No further public comments were made.
10) REPORT ON ACTIONS TAKEN IN CLOSED SESSION AS REQUIRED BY LAW
To report on actions taken in Closed Session as required by law, Mayor Garcia announced that there is no action to report.
11) DEPARTMENT REPORTS
Reports from the Fire, Police, Public Works, Community Services, Planning, and Administration Departments were given on each of their department's activities including upcoming and ongoing projects.
12) BISHOP AREA CHAMBER OF COMMERCE & INFORMATION CENTER

UPDATE -

12.A) Bishop Area Chamber of Commerce and Information Center Update Report - June 24, 2024
Bishop Area Chamber of Commerce Report - June 24, 2024
Bishop Area Chamber of Commerce and Information Center Executive Director Tawni Thomson highlighted several items on her report submitted to Council. Council thanked Tawni Thomson for her report.
13) PRESENTATIONS

13.A) Sierra Business Council (SBC) Sierra Jobs First Program Update – Presented by SBC President Steve Frisch
SBC - Sierra Jobs First Program Update
June 24, 2024 Page 2
31 SBC - Regional Specific Catalyst Criteria Information SBC President Steve Frisch and Eastern Sierra Council of Governments Joint Powers Authority Executive Director Elaine Kabala provided Council with an update on the SBC Sierra Jobs First Program and thanked Council for their feedback. Council thanked Steve Frisch and Elaine Kabala for their presentation. 14) CONSENT CALENDAR

14.A) RESOLUTION: Establish the FY 2024-25 Appropriations Limit Pursuant to Article XIIIB of the California Constitution (Proposition 4) Cover Page
Reso No. 2024-(xx) Establishing Appropriations Limit FY 2024-25

14.B) Participation in California Cooperative Liquid Assets Securities System Cover Page
California CLASS Features and Benefits
California CLASS Prime Rate Sheet
California CLASS Participant List
California CLASS Registration Packet

14.C) FY 2023-24 Final Budget Adjustments
Cover Page
FY 2023-24 Final Budget Adjustments

14.D) Budget Report for the Month of May 2024
Budget Report for the Month of May 2024

14.E) Financial Reports for the Month of May 2024
Bank Reconciliation Report for May 2024
Combined Cash Report for May 2024
Investment Portfolio Report for May 2024
Warrant Register Report for May 2024

14.F) Approve the City of Bishop Workplace Violence Prevention Program (WVPP)
Cover Page
June 24, 2024 Page 3
32 Motion/Councilmember Muchovej Seconded/Mayor Pro Tem Kong

14.G) IT Services Agreement Extension Letter for July 1, 2024 - June 30, 2025 CBT Agreement - Extension Letter 07 01 2024 - 06 30 2025

14.H) Tree Maintenance Agreement Letter of Extension
Cover Page
City of Bishop extention letter 2024.pdf

14.I) Letter of Extension for Fuel Services from Pilot Thomas and Updated Fee Schedule
Cover Page
Pilot Thomas Letter of Extension Fee Update.pdf

14.J) Street Sweeping Maintenance Agreement
Street Sweeping Maintenance Agreement

14.K) Planning Commission Meeting Cancellation Notice
Cover Page
June 26, 2024 - Meeting Cancellation Notice
No public comments were made.

Councilmember Muchovej made a motion to approve the Consent Calendar as presented.

Motion passed 5-0
Ayes: Councilmember Ellis, Councilmember Schwartz, Councilmember Muchovej, Mayor Pro Tem Kong, Mayor Garcia
Noes: None
Abstain: None

Absent: None
15) NEW BUSINESS

15.A) Annual League of California Cities/Cal Cities Conference - Attendance and Designation of Voting Delegate and Alternate(s)
Cover Page
2024 Voting Delegate Form
City Clerk Picken reviewed this item with Council. No public comments were made.

City of Bishop Workplace Violence Prevention Plan - 6/24/2024 June 24, 2024 Page 4
33 Councilmember Schwartz made a motion to approve the appointment of Mayor Garcia to be the City's voting delegate; and the motion was expanded with a motion made by Councilmember Muchovej, seconded by Mayor Pro Tem Kong, to appoint Jim Ellis as the City's alternate voting delegate.

Motion passed 5-0
Ayes: Councilmember Ellis, Councilmember Schwartz, Councilmember Muchovej, Mayor Pro Tem Kong, Mayor Garcia
Noes: None
Abstain: None

Absent: None
16) FUTURE AGENDA ITEMS
Councilmember Muchovej, with concensus from Council, asked to bring back a discussion on the City's building permit process to potentially include a notice to a permitee's surrounding neighbors in residential zoning areas of future construction operations and noise. No further requests were made for future agendas items. 17) COUNCIL AND COMMITTEE REPORTS
Council Members reported on meetings and community events that they attended. 18) ADJOURNMENT
The Mayor adjourned the meeting at 8:12 p.m. to the City Council Meeting scheduled for Monday, July 22, 2024 at 6:00 p.m. in the City Council Chambers. ______________________________________
Jose Garcia, Mayor
Attest: ______________________________
Robin Picken, City Clerk
Motion/Councilmember Schwartz Seconded/Councilmember Muchovej June 24, 2024 Page 5
34 CITY OF BISHOP

CITY COUNCIL MINUTES
JULY 22, 2024
1) CALL TO ORDER
Mayor Garcia called the meeting of the Bishop City Council to order at 5:01 p.m. in the City Council Chambers, 301 West Line Street, Bishop, California. 2) ROLL CALL
PRESENT:

Councilmember Ellis
Councilmember Schwartz
Councilmember Muchovej - Councilmember Muchovej joined the meeting at 5:08 p.m.

Mayor Pro Tem Kong
Mayor Garcia
ABSENT:

None.

OTHERS PRESENT: Deston Dishion, City Administrator; Robin Picken, City Clerk; Dean J. Pucci, City Attorney; and Nate Derr, Police Chief 3) PUBLIC COMMENT PRIOR TO CLOSED SESSION
No public comments were made.
4) CLOSED SESSION

4.A) PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code § 54957 – Title: Police Chief

4.B) CONFERENCE WITH LEGAL COUNSEL – INITIATION OF LITIGATION pursuant to Government Code § 54956.9 (c): 1 case
Closed Session began at 5:03 p.m. Closed Session ended at 6:00 p.m. 5) OPEN SESSION
Mayor Garcia called the open session of the Bishop City Council to order at 6:03 p.m. in the City Council Chambers, 301 West Line Street, Bishop, California. 6) MOMENT OF SILENCE
Mayor Garcia announced a moment of silence.
7) PLEDGE OF ALLEGIANCE
July 22, 2024 Page 1
35 The Pledge of Allegiance was led by Councilmember Muchovej. 8) ROLL CALL
PRESENT:

Councilmember Ellis
Councilmember Schwartz
Councilmember Muchovej
Mayor Pro Tem Kong
Mayor Garcia
ABSENT:

None.

OTHERS PRESENT: Deston Dishion, City Administrator; Robin Picken, City Clerk; Dean J. Pucci, City Attorney; Ethan Aukee, Finance Director; Bret Russell, Fire Chief; Nate Derr, Police Chief; Nora Gamino, Public Works Director; and Dan McElroy, Community Services Manager
9) PUBLIC COMMENT
Public comments were made by:

Chris Costello recited a prayer.

Scott Armstrong, a resident of Bishop and Regional Broadband Coordinator for Mono County, Inyo County, Town of Mammoth Lakes and City of Bishop, provided Council with an update on our regions broadband activities and on the Federal Broadband Expansion and Deployment (BEAD) Program.

Louis Medina. a local resident and the Eastern Sierra Interpretive Association Bilingual Outreach Director, provided Council with information on the merging of this year's Latino Conservation Week scheduled for September 14-22, 2024 with the City of Bishop's Hispanic Heritage Month celebration that will take place behind City Hall on Saturday, September 14, 2024 from 4:00 p.m. - 8:00 p.m.

Tri-County Fairgrounds Board President Judy Waggoner and Board Director Joanne Parsons, provided Council with a Fairgrounds update, shared their support for Immediate Past Chief Executive Officer Jen McGuire, and reached out to the City of Bishop, the County of Inyo, and the Sierra Land Trust to consider purchasing the fairgrounds.

No further public comments were made.
10) REPORT ON ACTIONS TAKEN IN CLOSED SESSION AS REQUIRED BY LAW
Mayor Garcia announced that no action was taken in closed session. 11) PRESENTATIONS

11.A) PRESENTATION - RETIREMENT OF ASSISTANT FIRE CHIEF PATRICK O’NEIL
July 22, 2024 Page 2
36 Cover Page
Fire Chief Bret Russell introduced this item to Council and proceeded to recognize Assistant Fire Chief Pat O'Neil for his years of service.

Past Fire Chief Ray Seguine spoke to all that he learned from Pat O'Neil as well as how to be a volunteer firefighter.

Council presented Pat O'Neil with a City Tile and a City Coin to thank him for his 53 years of service with the City.

Others who spoke in appreciation of Pat O'Neil both for personal reasons and for his service on the Fire Department:

Bishop Fire Department Captain Hector Martinez
Bishop Fire Department Engineer Jason Forehand
Bishop Fire Department Captain Adam Marcellin
Mayor Garcia asked everyone to join the Council for a five minute break for some chocolate cake in honor of outgoing Assistant Fire Chief Pat O'Neil.

Mayor Garcia reconvene the meeting at 6:48 p.m.
12) DEPARTMENT REPORTS

12.A) Fire Department Report - Fire Chief Bret Russell
Fire Department Report June 2024

12.B) Police Department- Police Chief Nate Derr
Police Department Report - June 2024

12.C) Public Works Department - Public Works Director Nora Gamino Public Works Department Report - June 2024

12.D) Community Services Department - Community Services Manager Dan McElroy
Community Services June Monthly Report

12.E) Planning Department - Assistant Planner Ana Budnyk Planning Department - June 2024

12.F) City Administrator Report - Deston Dishion
City Administrator Report - June 2024
Reports from the Fire, Police, Public Works, Community Services, Planning, and Administration Departments were given on each of their department's activities including upcoming and ongoing projects.

July 22, 2024 Page 3
37 13) BISHOP AREA CHAMBER OF COMMERCE & INFORMATION CENTER

UPDATE -

13.A) Bishop Area Chamber of Commerce and Information Center Update Report - July 22, 2024
BACCIC July 22 2024 City Council Report.pdf
Bishop Area Chamber of Commerce and Information Center Executive Director Tawni Thomson reviewed her report submitted to Council. Council thanked Tawni Thomson for her report.
14) CONSENT CALENDAR

14.A) RESOLUTION - A Resolution Relating to the Local Conflict of Interest Code
Cover Page
Resolution No. 2023-10 Conflict of Interest Code
Proposed Resolution No. 2024-XX Conflict of Interest Code

14.B) Laserfiche Document Management Software Agreement with Complete Paperless Solutions (CPS)
Cover Page
Laserfiche Agreement

14.C) Budget Report for the Month of June 2024
Budget Report for the Month of June 2024

14.D) Financial Reports for the Month of June 2024
Bank Reconciliation Report for June 2024
Combined Cash Report for June 2024
Investment Portfolio Report for June 2024
Warrant Register Report for June 2024

14.E) C.O.P.S. Fund Budget Adjustment
Cover Page

14.F) PERS UAL Budget Adjustment
Cover Page

14.G) 2024 Destruction Derby Agreement with the Tri-County Fairgrounds July 22, 2024 Page 4
38 Motion/Councilmember Schwartz Seconded/Councilmember Ellis Motion/Councilmember Muchovej Seconded/Councilmember Schwartz Cover Page
BFD Destruction Derby Agreement 2024

14.H) Pond 1 Sludge Removal Purchase Order
Cover Page
Bishop Sludge Report
Bishop Sludge Removal Proposal 2024- Pond #1

14.I) Building Permit Issued Report
Building Permit Issued Report - June 2024

14.J) Air Toxic Hot Spots Annual Report provided by Great Basin Unified Air Pollution Control District
GBUAPCD 2023 AB 2588 Annual Report.pdf
No public comments were made.

Councilmember Schwartz made a motion to approve the Consent Calendar as presented.

Motion passed 5-0
Ayes: Councilmember Ellis, Councilmember Schwartz, Councilmember Muchovej, Mayor Pro Tem Kong, Mayor Garcia
Noes: None
Abstain: None

Absent: None
15) NEW BUSINESS

15.A) Proposed Guidelines for the FY 2024-25 Grant in Support Program Cover Page
Grant in Support Information Packet FY 2024-25
Finance Director Aukee reviewed this item with Council and answered all of Council's questions.

No public comments were made.

Councilmember Muchovej made a motion to approve the attached Grant in Support Information Packet for Fiscal Year 2024-2025.

Motion passed 5-0
Ayes: Councilmember Ellis, Councilmember Schwartz, Councilmember Muchovej, July 22, 2024 Page 5
39 Motion/Councilmember Muchovej Seconded/Councilmember Schwartz Motion/Councilmember Ellis Seconded/Councilmember Schwartz Noes: None
Abstain: None

Absent: None

15.B) Axon Enterprise, Inc. Draft One Software Subscription Cover Page
Draft One Software Subscription Agreement
Police Chief Derr and Finance Director Aukee reviewed this item with Council and answered all of Council's questions.

No public comments were made.

Councilmember Muchovej made a motion to approve the Axon Enterprise, Inc. agreement as presented, not to exceed a total amount of $61,441.92 for the four-year agreement, and to approve the execution of the agreement by Police Chief Derr.

Motion passed 5-0
Ayes: Councilmember Ellis, Councilmember Schwartz, Councilmember Muchovej, Mayor Pro Tem Kong, Mayor Garcia
Noes: None
Abstain: None

Absent: None

15.C) MOU between the City of Bishop and Bishop Unified School District for School Resource Officer services.

Cover Page
School Resource Officer MOU
Police Chief Derr reviewed this item with Council.

No public comments were made.

Councilmember Ellis made a motion to approve the MOU (Memorandum of Understanding) for services with the School District.

Motion passed 5-0
Ayes: Councilmember Ellis, Councilmember Schwartz, Councilmember Muchovej, Mayor Pro Tem Kong, Mayor Garcia
Noes: None
Abstain: None

Absent: None

15.D) Preliminary Engineering Report for 2022 Disaster Water Grant Application
Mayor Pro Tem Kong, Mayor Garcia
July 22, 2024 Page 6
40 Motion/Councilmember Muchovej Seconded/Mayor Pro Tem Kong Motion/Councilmember Muchovej Seconded/Councilmember Ellis Lumos Task Order 1 - USDA Simple PER
On-Call Services - PSA Lumos FINAL
Public Works Director Gamino reviewed this item with Council and answered all of Council's questions.

No public comments were made.

Councilmember Muchovej made a motion to approve the Public Works Director to sign a Task Order with Lumos and Associates for the preparation of a Preliminary Engineering Report for a grant application with USDA RD (United States Department of Agriculture Rural Development) in the not-to-exceed amount of $37,000 and a budget adjustment to the sewer fund as proposed.

Motion passed 5-0
Ayes: Councilmember Ellis, Councilmember Schwartz, Councilmember Muchovej, Mayor Pro Tem Kong, Mayor Garcia
Noes: None
Abstain: None

Absent: None

15.E) Amendment to the City Administrator Employment Agreement Cover Page
AMENDMENT One to City Administrator Agreement
City Attorney Pucci reviewed this item with Council.

No public comments were made.

Councilmember Muchovej made a motion to approve the amendment to the City Administrator employment agreement as presented.

Motion passed 5-0
Ayes: Councilmember Ellis, Councilmember Schwartz, Councilmember Muchovej, Mayor Pro Tem Kong, Mayor Garcia
Noes: None
Abstain: None

Absent: None
16) FUTURE AGENDA ITEMS
Councilmember Schwartz, with consensus from Council, asked to bring back a discussion at a future meeting on making a grant in support or low interest or no interest loan available to our business community. Councilmember Schwartz feels that the City should look at some type of funding to make available to businesses or new entrepreneurs in order to help support businesses and economic development in Cover Page
July 22, 2024 Page 7
41 to invite the Tri-County Fairgrounds Interim Chief Executive Officer to attend a future Council meeting to receive an update on the Fairgrounds.

Mayor Garcia, with consensus from Council, asked that staff prepare a proclamation in recognition of Hispanic Heritage Month and a proclamation in recognition of Latino Conservation Week.

No further requests were made for future agendas items. 17) COUNCIL AND COMMITTEE REPORTS
Council Members reported on meetings that were cancelled, meetings that they attended, and community events that they attended.
18) ADJOURNMENT
The Mayor adjourned the meeting at 8:43 p.m. to the City Council Meeting scheduled for Monday, August 12, 2024 at 6:00 p.m. in the City Council Chambers. ______________________________________
Jose Garcia, Mayor
Attest: ______________________________
Robin Picken, City Clerk
Councilmember Muchovej, with a majority of Council, asked City Administrator Dishion the City.

July 22, 2024 Page 8
42 CITY OF BISHOP

CITY COUNCIL MINUTES
AUGUST 12, 2024
1) CALL TO ORDER
Mayor Garcia called the meeting of the Bishop City Council to order at 5:03 p.m. in the City Council Chambers, 301 West Line Street, Bishop, California. 2) ROLL CALL
PRESENT:

Councilmember Ellis
Councilmember Muchovej - Councilmember Muchovej joined the meeting at 5:21 p.m.

Mayor Pro Tem Kong
Mayor Garcia
ABSENT:

Councilmember Schwartz
OTHERS PRESENT: Deston Dishion, City Administrator; Robin Picken, City Clerk; Dean J. Pucci, City Attorney; Nora Gamino, Public Works Director; and Jessica Ortiz, Administrative/Accounting Assistant
Councilmember Muchovej joined the meeting at 5:21 p.m.
3) PUBLIC COMMENT PRIOR TO CLOSED SESSION
No public comments were made.
4) CLOSED SESSION

4.A) PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code § 54957 – Title: Public Works Director
Closed Session began at 5:04 p.m. Closed Session ended at 6:15 p.m. 5) OPEN SESSION
Mayor Garcia called the open session of the Bishop City Council to order at 6:18 p.m. in the City Council Chambers, 301 West Line Street, Bishop, California. 6) MOMENT OF SILENCE
Mayor Garcia announced a moment of silence.
7) PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Pro Tem Kong.

August 12, 2024 Page 1
43 PRESENT:

Councilmember Ellis
Councilmember Muchovej
Mayor Pro Tem Kong
Mayor Garcia
ABSENT:

Councilmember Schwartz
OTHERS PRESENT: Deston Dishion, City Administrator; Robin Picken, City Clerk; Dean J. Pucci, City Attorney; Bret Russell, Fire Chief; Nate Derr, Police Chief; Nora Gamino, Public Works Director; and Jessica Ortiz, Administrative/Accounting Assistant 9) PUBLIC COMMENT
No public comments were made.
10) REPORT ON ACTIONS TAKEN IN CLOSED SESSION AS REQUIRED BY LAW
To report on actions taken in Closed Session as required by law, Mayor Garcia announced that there is no action to report.
11) DEPARTMENT REPORTS

11.A) Fire Department Report - Fire Chief Bret Russell
Fire Department Report - July 2024
Information Packet - 2024

11.B) Police Department Report - Police Chief Nate Derr Police Department Report - July 2024

11.C) Public Works Department Report - Public Works Director Nora Gamino Public Works Department Report - July 2024

11.D) Community Services Department Report - Community Services Manager Dan McElroy
Community Services Department Report - July 2024

11.E) Planning Department Report - Assistant Planner Ana Budnyk Planning Department Report - July 2024

11.F) City Administrator Report - City Administrator Deston Dishion 8) ROLL CALL
August 12, 2024 Page 2
44 and Administration Departments were submitted on each department's activities including upcoming and ongoing projects. Verbal reports were also given by the Fire, Police, Public Works, and Administration Departments.
12) COUNTY OF INYO UPDATE
Second District Supervisor Griffiths provided an update on Inyo County business and activities.
13) CONSENT CALENDAR

13.A) Second Reading and Adoption of an Ordinance Amending Title 8, Health and Safety, Chapter 8.32 Smoking, Section 8.32.020 (Definition) and Section 8.32.030 (Smoking Prohibition).

Cover Page
V2_Updated Smoking Prohibition Ordinance

13.B) Flock Camera Agreement
Cover Page
CA - Bishop PD - Law Enforcement Agreement
MSA - CA - Bishop PD - Law Enforcement Agreement

13.C) Full-Time Monthly Salary Schedule - July 1, 2024 - June 30, 2025 2024-2025 Full Time Salary Schedule - 2024 8 12

13.D) Planning Commission Meeting Cancellation Notice
July 23, 2024 - Cancellation Notice

13.E) Planning Commission Special Meeting Agenda
July 30, 2024 - Planning Commission Special Meeting Agenda

13.F) Building Permits Issued Report
Building Permits Issued Report - July 2024

13.G) Alcoholic Beverage License Application for 777 N. Main Street, Bishop, California 93514 (Owner: SALT AND CO, LLC)
ABC Application for 777 N. Main St.

No public comments were made.

Written reports from the Fire, Police, Public Works, Community Services, Planning, City Administrator Report - July 2024
August 12, 2024 Page 3
45 Motion/Councilmember Muchovej Seconded/Councilmember Ellis Councilmember Muchovej made a motion to approve the Consent Calendar as presented.

Motion passed 4-0
Ayes: Councilmember Ellis, Councilmember Muchovej, Mayor Pro Tem Kong, Mayor Garcia
Noes: None
Abstain: None

Absent: Councilmember Schwartz
14) NEW BUSINESS

14.A) Sewer Line Inspection System Replacement
Cover Page
Rovver X Brochure
Bid Analysis
Quote 2_low bidder_Final
Quotes
Public Works Director Nora Gamino and Public Works Lead Maintenance Worker Hector Martinez reviewed this item with Council and addressed all of Council's questions.

No public comments were made.

Councilmember Muchovej made a motion to approve a purchase order with Haaker Equipment Company for a new sewer line inspection system at a total cost of $125,257.33 and authorize the Public Works Director to sign the purchase order.

Motion passed 4-0
Ayes: Councilmember Ellis, Councilmember Muchovej, Mayor Pro Tem Kong, Mayor Garcia
Noes: None
Abstain: None

Absent: Councilmember Schwartz

14.B) Task Order Amendment for the West Line Water Main Replacement Project
Cover Page
Task Order 1 Amendment
Motion/Councilmember Muchovej
Seconded/Mayor Pro Tem Kong
August 12, 2024 Page 4
46 Motion/Councilmember Ellis Seconded/Councilmember Muchovej Motion/Mayor Pro Tem Kong Seconded/Councilmember Muchovej Public Works Director Gamino reviewed this item with Council and answered all of Council's questions.

No public comments were made.

Councilmember Ellis made a motion to approve the Public Works Director to sign an amendment to existing Task Order #1 with Wood Rodgers for a revised scope as described for $47,000 and approve a budget adjustment to the Water Fund as proposed.

Motion passed 4-0
Ayes: Councilmember Ellis, Councilmember Muchovej, Mayor Pro Tem Kong, Mayor Garcia
Noes: None
Abstain: None

Absent: Councilmember Schwartz

14.C) Task Order to Update City Standards and Details
Cover Page
Task Order 03_City Standards & Details Update
Public Works Director Gamino reviewed this item with Council.

No public comments were made.

Mayor Pro Tem Kong made a motion to approve the Public Works Director to sign a task order with Wood Rodgers to update the City’s standards and details for a not-toexceed fee of $65,275 and approve a budget adjustment as proposed.

Motion passed 4-0
Ayes: Councilmember Ellis, Councilmember Muchovej, Mayor Pro Tem Kong, Mayor Garcia
Noes: None
Abstain: None

Absent: Councilmember Schwartz
15) FUTURE AGENDA ITEMS
Mayor Pro Tem Kong, with consensus from Council, asked to bring back at a future meeting an in-depth update or report out on recently past department activities such as asking Aquatics Coordinator Danica Gomez to report on pool activities and programs.

Councilmember Muchovej, with consensus from Council, asked for a presentation 2023.10.23 Staff Report
Task Order 1
August 12, 2024 Page 5
47 16) COUNCIL AND COMMITTEE REPORTS
Council Members reported on meetings and city and community events that they attended.
17) ADJOURNMENT
The Mayor adjourned the meeting at 7:53 p.m. to the City Council Meeting scheduled for Monday, August 26, 2024 at 6:00 p.m. in the City Council Chambers. ______________________________________
Jose Garcia, Mayor
Attest: ______________________________
Robin Picken, City Clerk
at one of their future meetings.

No further requests were made for future agendas items. from Inyo County Environmental Health Director Jerry Oser on the Micro Enterprise Kitchen Home Operation (MEKHO) currently under review and seeking Council's input August 12, 2024 Page 6
48 CITY OF BISHOP

CITY COUNCIL MINUTES
AUGUST 26, 2024
1) CALL TO ORDER
Mayor Garcia called the meeting of the Bishop City Council to order at 6:01 p.m. in the City Council Chambers, 301 West Line Street, Bishop, California. 2) MOMENT OF SILENCE
Mayor Garcia announced a moment of silence.
3) PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Garcia.
4) ROLL CALL
PRESENT:

Councilmember Ellis
Councilmember Schwartz
Councilmember Muchovej
Mayor Pro Tem Kong
Mayor Garcia
ABSENT:

None.

OTHERS PRESENT: Deston Dishion, City Administrator; Robin Picken, City Clerk; Bret Russell, Fire Chief; Nate Derr, Police Chief; Nora Gamino, Public Works Director; Dan McElroy, Community Services Manager; and Jessica Ortiz, Administrative/Accounting Assistant
5) PUBLIC COMMENT
Public comments were made by:

Terry Tye, a Bishop resident, spoke against the State Water Resource Control Board mandate pursuant to California Senate Bill 552 to place water meters on every service connection by the year 2032.

Rick Klug, a local resident, also spoke against the water meter mandate and recited a prayer.
6) DEPARTMENT REPORTS
Reports from the Fire, Police, Public Works, Community Services, and Administration Departments were given on each of their department's activities including upcoming and ongoing projects.

August 26, 2024 Page 1
49 7) PRESENTATIONS

7.A) Community Services Programs and Pool Services Update - Presented by Recreation Coordinator Nancy Gonzalez, and Aquatics Coordinator Danica Gomez.
2024 Summer Programs
2024 Pool Report
Community Services Manager McElroy introduced Recreation Coordinator Nancy Gonzalez and Aquatics Coordinator Danica Gomez to Council. They both proceeded to present their reports to Council on this year's summer programs and pool programs respectively.

Recreation Coordinator Gonzalez presented Council with her report that included an overview of the youth Summer Camps, the Stay & Play afterschool program, the Kids Night Out program, and the gymnastics program. After Recreation Coordinator Gonzalez addressed all of Council's questions, Council thanked Recreation Coordinator Gonzalez for her report and for all of her work.

Aquatics Coordinator Gomez presented Council with her report that included an overview of the City Pool programs, lap swim, swim lessons, and hosted events such as lifeguard training, swim meets, 8th grade cardboard boat races, and Bishop Unified School District Special Needs classes. After Aquatics Coordinator Gomez addressed all of Council's questions, Council thanked Aquatics Coordinator Gonzalez for her report and for all of her work.

7.B) Micro Enterprise Kitchen Home Operation (MEKHO) - Presented by Inyo County Environmental Health Director Jerry Oser.

MEHKO pamphlet
Inyo County Environmental Health Director Jerry Oser presented Council with information on the proposed Microenterprise Home Kitchen Operation (MEHKO) program which has not yet been implemented in Inyo County. The Inyo County Environmental Health Department is collecting data at this time and would like to hear from the public and from the City Council if there is an interest in having MEHKO's in Inyo County.

After Inyo County Environmental Health Director Oser answered all of Council's questions, Council spoke in favor of Microenterprise Home Kitchen Operations but with certain restrictions in place. Council thanked Inyo County Environmental Health Director Oser for his presentation and outreach to them and to the public on this topic.

7.C) East Line Street Bridge Replacement Project – Crosswalks and Railings East Line Street PC Presentation
Transcribed Comment Cards (Anonymous)
Mayor Garcia announced that Item 7.C East Line Street Bridge Replacement Project - Crosswalks and Railings is pulled from the agenda.

August 26, 2024 Page 2
50 8) BISHOP AREA CHAMBER OF COMMERCE & INFORMATION CENTER UPDATE

8.A) Bishop Area Chamber of Commerce and Information Center Update Report - August 26, 2024
Bishop Area Chamber of Commerce Report- August 26, 2024 Bishop Area Chamber of Commerce and Information Center Executive Director Tawni Thomson reviewed her report submitted to Council. Council thanked Tawni Thomson for her report.
9) CONSENT CALENDAR

9.A) Budget Report for the Month of July 2024
Cover Page
Monthly Budget Report for the Month of July 2024

9.B) Financial Reports for the Month of July 2024
Cover Page
Bank Reconciliation Report for July 2024
Combined Cash Report for July 2024
Investment Portfolio Report for July 2024
Warrant Register Report for July 2024

9.C) Declaration of City-Owned Vehicles as Surplus
Cover Page

9.D) Police Department - Vehicle Replacement
Cover Page
Enterprise Fleet Stock Quote

9.E) Blackpoint LLC Professional Service Agreement
SIGNED Blackpoint contract
Blackpoint Insurance Certificate

9.F) Planning Commission Meeting Cancellation Notice
August 27, 2024 - Cancellation Notice
No public comments were made.

August 26, 2024 Page 3
51 Motion/Councilmember Muchovej Seconded/Councilmember Schwartz Councilmember Muchovej made a motion to approve the Consent Calendar as presented.

Motion passed 5-0
Ayes: Councilmember Ellis, Councilmember Schwartz, Councilmember Muchovej, Mayor Pro Tem Kong, Mayor Garcia
Noes: None
Abstain: None

Absent: None
10) FUTURE AGENDA ITEMS
Councilmember Muchovej, with a majority of Council in agreement, asked staff to invite the Tri-County Fairgrounds Interim Chief Executive Officer to provide an update on the Fairgrounds to Council, asked that City Attorney Pucci give a presentation or summary on the ballot measures coming up this election that impact cities so that we are all well informed on such items as Proposition 33 which relates to rent control and Proposition 5 which relates to lowering thresholds for bond measures, and to have a discussion on a truck bypass as part of downtown revitalization.

Councilmember Schwartz, with consensus from Council, requested a discussion by Council on the downtown overlay and how to pass on to businesses the City's design guidelines.

No further requests were made for future agendas items. 11) COUNCIL AND COMMITTEE REPORTS
Council Members reported on meetings and community events that they attended. 12) ADJOURNMENT
The Mayor adjourned the meeting at 8:22 p.m. to the City Council Meeting scheduled for Monday, September 9, 2024 at 6:00 p.m. in the City Council Chambers. ______________________________________
Jose Garcia, Mayor
Attest: ______________________________
Robin Picken, City Clerk
August 26, 2024 Page 4
52 CITY OF BISHOP

CITY COUNCIL MINUTES
SEPTEMBER 9, 2024
1) CALL TO ORDER
Mayor Garcia called the meeting of the Bishop City Council to order at 6:01 p.m. in the City Council Chambers, 301 West Line Street, Bishop, California. 2) MOMENT OF SILENCE
Mayor Garcia announced a moment of silence.
3) PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Schwartz. 4) ROLL CALL
PRESENT:

Councilmember Schwartz
Councilmember Muchovej
Mayor Pro Tem Kong
Mayor Garcia
ABSENT:

Councilmember Ellis
OTHERS PRESENT: Deston Dishion, City Administrator; Robin Picken, City Clerk; Keith F. Collins, Deputy City Attorney; Bret Russell, Fire Chief; Nate Derr, Police Chief; Nora Gamino, Public Works Director; Anastasiia Budnyk, Assistant Planner; Dan McElroy, Community Services Manager; and Jessica Ortiz, Administrative/Accounting Assistant
5) PUBLIC COMMENT
Public comments were made by: Tim Homan, a local resident and pastor, recited a prayer. No further public comments were made.
6) DEPARTMENT REPORTS
Reports from the Fire, Police, Public Works, Community Services, Planning, and Administration Departments were given on each department’s activities including upcoming and ongoing projects.

6.A) Fire Department Report - Fire Chief Bret Russell
Fire Department Report- August 2024

6.B) Police Department Report - Police Chief Nate Derr
September 9, 2024 Page 1
53 Police August 2024

6.C) Public Works Department Report - Public Works Director Nora Gamino Public Works Department Report - August 2024

6.D) Community Services Department Report - Community Services Manager Dan McElroy
Community Services Department Report - August 2024

6.E) Planning Department Report - Assistant Planner Ana Budnyk Planning Department Report - August 2024

6.F) City Administrator Report - City Administrator Deston Dishion City Administrator Report - August 2024
7) COUNTY OF INYO UPDATE
Second District Supervisor Griffiths provided an update on Inyo County business and activities.
8) PROCLAMATIONS

8.A) Proclamation - Declaring September 14-22, 2024 as Latino Conservation Week in the City of Bishop - Requested by Eastern Sierra Interpretive Association (ESIA) Outreach Director Louis Medina.

Proclamation - Latino Conservation Week 2024
Council read the proclamation: Eastern Sierra Interpretive Association (ESIA) Outreach Director Louis Medina accepted the proclamation.

8.B) Proclamation - Declaring September 15, 2024 - October 15, 2024 as Hispanic Heritage Month in the City of Bishop - Presented by the Bishop City Council.

Proclamation - Hispanic Heritage Month 2024.pdf
Council read the proclamation. Mayor Garcia announced that the proclamation can be found displayed in City Hall.
9) CONSENT CALENDAR

9.A) City Council Meeting Minutes
Minutes 2024 05 01 - Special Meeting
Minutes 2024 05 16 - Special Meeting
Minutes 2024 05 28
September 9, 2024 Page 2
54 Motion/Councilmember Muchovej Seconded/Councilmember Schwartz

9.B) A Resolution Revising Parking Controls In Parking Lot 14, Located on Sierra Street
Cover Page
Resolution No. 2024-(xx) Sierra Parking Lot Revision
Map_ParkingResolution_2024-(xx)
Resolution No. 2017-10 SierraLotParking - Approved 2017 10 10

9.C) Building Permits Issued Report
Building Permit Issued Report - August 2024
No public comments were made.

Councilmember Muchovej made a motion to approve the Consent Calendar as presented.

Motion passed 4-0
Ayes: Councilmember Schwartz, Councilmember Muchovej, Mayor Pro Tem Kong, Mayor Garcia
Noes: None
Abstain: None

Absent: Councilmember Ellis
10) NEW BUSINESS

10.A) East Line Street Bridge Replacement Project – Crosswalks and Railings Cover Page
East_Line_Street_PC_Presentation
Transcribed_Comment_Card_Index__Anonymous
Public Works Director Gamino reviewed this item with Council. After a discussion by Council, Council directed staff that they would like to see Option Number 2 for the crosswalk and Option Number 6 plus for the bridge, and the possibility of taking the gateway signage out of the explicit Bridge Project and having something run in parallel on the side to that and possibly in a different location.

Public comments were made by Eastern Sierra Interpretive Association (ESIA) Outreach Director Louis Medina. Louis Medina spoke to the importance of pedestrian safety for this project and that Council should consider the growing number of electric bikes and scooters that are now on our sidewalks and streets outside of our usual automobiles, motorcycles, and bicycles. No further public comments were made.

10.B) Cal Cities Resolution
Cover Page
September 9, 2024 Page 3
55 Cal Cities 2024 Resolution Packet - August 28, 2024
City Clerk Picken reviewed this item with Council. After a discussion by Council, Council came to a consensus to allow the City’s Voting Delegate or Alternate Voting Delegate to decide how to vote on behalf of the City and to report back on their vote at a future meeting. No public comments were made.
11) FUTURE AGENDA ITEMS
Councilmember Muchovej, with consensus from Council, asked that City Attorney Pucci provide a presentation on the November 2024 election ballot measures that would most impact the City.

Mayor Pro Tem Kong requested that a presentation by Interim Chief Executive Officer of the Tri-County Fairgrounds Mike Francesconi to provide Council with an update of the status of the fairgrounds.

Mayor Garcia requested a report regarding sidewalks be provided by Public Works Director Gamino.
12) COUNCIL AND COMMITTEE REPORTS
Council Members reported on meetings and community events that they attended. 13) ADJOURNMENT
The Mayor adjourned the meeting at 7:54 p.m. to the City Council Meeting scheduled for Monday, September 23, 2024 at 6:00 p.m. in the City Council Chambers. ______________________________________
Jose Garcia, Mayor
Attest: ______________________________
Robin Picken, City Clerk
September 9, 2024 Page 4
56 September 19, 2024 - Special Meeting Page 1

CITY OF BISHOP

CITY COUNCIL MINUTES

SPECIAL MEETING
SEPTEMBER 19, 2024

1. CALL TO ORDER
Mayor Garcia called the special joint meeting of the Bishop City Council and the Bishop Rural Fire Protection District Board of Commissioners to order at 4:08 p.m. in the City Council Chambers, 301 West Line Street, Bishop, California.

2. ROLL CALL
PRESENT:

Councilmember Ellis
Councilmember Schwartz
Councilmember Muchovej
Mayor Pro Tem Kong
Mayor Garcia
Commissioner Holland
Vice Chair Butler
Chair Steinwand
ABSENT:

Commissioner Tracy
Commissioner Kunze
OTHERS PRESENT:

Deston Dishion, City Administrator
Bret Russell, Fire Chief
Ethan Aukee, Finance Director
Robin Picken, City Clerk

3. NEW BUSINESS
A. DISCUSS CAPTIAL IMPROVEMENT PROGRAM
Fire Chief Russell handed out a list of Capital Improvement items and reviewed them all with both the Council and the Commissioners.

B. DISCUSS STAFFING – CURRENT AND FUTURE
Fire Chief Russell handed out a list of staffing items and reviewed them all with both the Council and the Commissioners.
57 September 19, 2024 - Special Meeting Page 2
C. EMS UPDATE
City Administrator Dishion reviewed this item with the Council and the Commissioners. City Administrator Dishion shared information from the report received by consultants AP Triton that outlined what Inland Counties Emergency Medical Agency (ICEMA) and the County of Inyo should consider working on, such as an Exclusive Operating Area (EOA).

D. DISCUSS STATUS OF THE JOINT POWERS AGREEMENT
City Administrator Dishion reviewed this item with the Council and the Commissioners and asked for a discussion on what they see should be changed to improve the current agreement since its implementation five years ago.

After a thorough discussion of what type of meetings are working to provide oversite of the Fire Department, creating a joint powers authority, management of public funds, approving purchases in a timely manner, and providing a sustainable fire department, the Council and the Commissioners directed staff to prioritize the list of capital improvement and staffing items given and their related costs. The Council and the Commissioners agreed to meet separately in September and to meet together again thereafter to discuss the list of priorities and their costs.

Public comment was made by Kevin Carunchio who expressed his thoughts on how the public should support basic public safety services such as fire, ambulance, and police. No further public comments were made.

4. FIRE CHIEF REPORT
Fire Chief Russell reported on his recent participation at the state’s FIRESCOPE (California Firefighting Resources of Southern California Organized for Potential Emergencies).

6. ADJOURNMENT
The Mayor adjourned the meeting at 5:50 p.m.
__________________________________________________
Jose Garcia, Mayor
Attest: ____________________________________
Robin Picken, City Clerk
58 CITY OF BISHOP

CITY COUNCIL MINUTES
SEPTEMBER 23, 2024
1) CALL TO ORDER
Mayor Garcia called the meeting of the Bishop City Council to order at 6:02 p.m. in the City Council Chambers, 301 West Line Street, Bishop, California. 2) MOMENT OF SILENCE
Mayor Garcia announced a moment of silence.
3) PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Schwartz. 4) ROLL CALL
PRESENT:

Councilmember Ellis
Councilmember Schwartz
Councilmember Muchovej
Mayor Pro Tem Kong
Mayor Garcia
ABSENT:

None.

OTHERS PRESENT: Deston Dishion, City Administrator; Robin Picken, City Clerk; Dean J. Pucci, City Attorney; Bret Russell, Fire Chief; Nate Derr, Police Chief; Nora Gamino, Public Works Director; Anastasiia Budnyk, Assistant Planner; Dan McElroy, Community Services Manager; and Jessica Ortiz, Administrative/Accounting Assistant 5) PUBLIC COMMENT
Public comments were made by Cam Lemons, a local resident and pastor, who recited a prayer. No further public comments were made.
6) INTRODUCTION OF POLICE OFFICER WEST -
Police Chief Nate Derr introduced and swore-in newly hired Police Officer Phil West. 7) DEPARTMENT REPORTS
Reports from the Fire, Police, Public Works, Community Services, Planning, and Administration Departments were given on each department’s activities including upcoming and ongoing projects.

7. A) Fire Department- Fire Chief Russell
September 23, 2024 Page 1
59 7. B) Police Department - Police Chief Nate Derr

7. C) Public Works Department - Public Works Director Nora Gamino

7. D) Community Services Department - Community Services Manager Dan McElroy

7. E) Planning Department - Assistant Planner Ana Budnyk

7. F) Administration - City Administrator Deston Dishion8) EASTERN SIERRA TRI-COUNTY FAIRGROUNDS QUARTERLY UPDATE Acting Chief Executive Officer Mike Francesconi provided an update on the fairgrounds.
9) PRESENTATIONS

9.A) BISHOP TOURISM IMPROVEMENT DISTRICT (BTID) ANNUAL
REPORT - Presented by Bishop Area Chamber of Commerce and Information Center Executive Director Tawni Thomson.
2023-2024 BTID Annual Report
Executive Director Tawni Thomson presented the BTID annual report findings.

Executive Director Tawni Thomson presented the BTID annual report findings. After answering all of Council's questions, Council thanked Executive Director Tawni Thomson for attending and for reviewing the submitted report with them.

Mayor Garcia announced a five minute recess at 7:54 p.m. Mayor Garcia reconvened the meeting at 7:59 p.m.
10) CONSENT CALENDAR

10.A) Budget Report for the Month of August 2024
Cover Page
Budget Report for the Month of August 2024

10.B) Financial Reports for the Month of August 2024
Cover Page
Bank Reconciliation Report for August 2024
Combined Cash Report for August 2024
Investment Portfolio Report for August 2024
Warrant Register Report for August 2024
September 23, 2024 Page 2
60 Motion/Councilmember Muchovej Seconded/Councilmember Schwartz Motion/Councilmember Ellis Seconded/Councilmember Schwartz

10.C) Grand Jury Response
ICGJ Final Report - Fire Dist.23-24
CIVIL GRAND JURY REPORT RESPONSE 2024

10.D) Declaration of City-Owned Equipment as Surplus
Cover Page

10.E) Planning Commission Meeting Cancellation Notice
September 24, 2024 - Cancellation Notice
No public comments were made.

Councilmember Muchovej made a motion to approve Consent calendar as presented.

Motion passed 5-0
Ayes: Councilmember Ellis, Councilmember Schwartz, Councilmember Muchovej, Mayor Pro Tem Kong, Mayor Garcia
Noes: None
Abstain: None

Absent: None
11) NEW BUSINESS

11.A) Advantages and Disadvantages of the Bishop Paiute Tribe Joining the Bishop Area Wastewater Joint Powers Authority (BAWJPA)
Cover Page
Joint Power Authorities with Tribes as Members
Public Works Director and BAWJPA Administrator Nora Gamino and BAWJPA Assistant Administrator Matt Bullis (attended via Zoom video conference) reviewed this item with Council.

Public comments were made by Walt Pachucki, a local resident, Eastern Sierra Community Service District Board Member and BAWJPA Board Member, who voiced his concern on allowing the Bishop Paiute Tribe to have a seat on the BAWJPA board.

He stated that the Bishop Area Wastewater Joint Powers Authority agreement needs to be rewritten before the Tribe can be added to the Bishop Area Wastewater Joint Power Authority Board. No further public comments were made.

Councilmember Ellis made a motion to approve adding the Bishop Paiute Tribe as a signatory member of the Bishop Area Wastewater Joint Powers Authority.

Motion passed 5-0
Ayes: Councilmember Ellis, Councilmember Schwartz, Councilmember Muchovej, Mayor Pro Tem Kong, Mayor Garcia
September 23, 2024 Page 3
61 Motion/Councilmember Muchovej Seconded/Mayor Pro Tem Kong Motion/Councilmember Muchovej Seconded/Councilmember Schwartz Abstain: None

Absent: None

11.B) Full Preliminary Engineering Report for 2022 Disaster Water Grant Application
Cover Page
Task Order 2_Bishop USDA PER
Public Works Director Gamino reviewed this item with Council. No public comments were made.

Councilmember Muchovej made a motion to approve the Public Works Director to sign a Task Order with Lumos and Associates for the preparation of a full Preliminary Engineering Report for a grant application with USDA RD (U.S. Department of Agriculture Rural Development) in the not-to-exceed amount of $70,000 and a budget adjustment to the sewer fund as proposed.

Motion passed 5-0
Ayes: Councilmember Ellis, Councilmember Schwartz, Councilmember Muchovej, Mayor Pro Tem Kong, Mayor Garcia
Noes: None
Abstain: None

Absent: None

11.C) Downtown Guidelines - Façade and Materials Color Discussion Cover Page
Downtown Guidelines - Façade and Materials Color
Assistant Planner Budnyk reviewed this item with Council. No public comments were made. After a full discussion, Council directed Assistant Planner Budnyk to reach out to businesses and to provide educational materials for them on the matter.

11.D) U.S. Department of Transportation Reconnecting Communities Pilot Program Letter of Support and Resolution
ESCOG staff report_ USDOT H2B Reconnecting Communities 2024 08 28 Letter of Support from City of Bishop 2024 09 23
Resolution 2024-XX Reconnecting Communities 2024 09 23
Eastern Sierra Council of Governments Joint Powers Authority Executive Director Elaine Kabala reviewed this item with Council. No public comments were made.

Noes: None
September 23, 2024 Page 4
62 Application and approve a resolution authorizing ESCOG JPA to submit an application for the U.S. Department of Transportation Reconnecting Communities Pilot Program.

Motion passed 5-0
Ayes: Councilmember Ellis, Councilmember Schwartz, Councilmember Muchovej, Mayor Pro Tem Kong, Mayor Garcia
Noes: None
Abstain: None

Absent: None
12) FUTURE AGENDA ITEMS
Mayor Garcia, with consensus from Council, requested an update on the City's rebranding project.

Mayor Pro Tem Kong, with consensus from Council, requested a meeting with representatives from the Silver Peaks project.

No further requests were made for future agendas items. 13) COUNCIL AND COMMITTEE REPORTS
Council Members reported on meetings and community events that they attended. 14) ADJOURNMENTThe Mayor adjourned the meeting at 9:26 p.m. to the City Council Meeting scheduled for Monday, October 28, 2024 at 6:00 p.m. in the City Council Chambers. ______________________________________
Jose Garcia, Mayor
Attest: ______________________________
Robin Picken, City Clerk
support for a U.S. Department of Transportation Reconnecting Communities Grant Councilmember Muchovej made a motion to approve the City of Bishop’s letter of September 23, 2024 Page 5
63 AGENDA ITEM NO.

TO:

FROM:

SUBJECT:

DATE:

NEW HIRES / RE-HIRES

DEPARTMENT POSITION

EFFECTIVE

DATE ACTION STATUS RATE EMPLOYEE NAME
A. COMMUNITY SERVICES ACTIVITY LEADER 2/5/2024 HIRED PART TIME $17.00 per hour MONDRAGON, DONOVAN B. COMMUNITY SERVICES ACTIVITY LEADER 2/5/2024 HIRED PART TIME $17.00 per hour GIDNEY, MARLEY C. COMMUNITY SERVICES ACTIVITY LEADER 2/5/2024 HIRED PART TIME $17.00 per hour GUSE, COLE D. COMMUNITY SERVICES ACTIVITY LEADER 2/5/2024 HIRED PART TIME $17.00 per hour RAGER, ARIANA E. COMMUNITY SERVICES INSTRUCTOR 2/5/2024 HIRED PART TIME $17.00 per hour BURCH, JENNIFER E.

F. FIRE VOLUNTEER FIREFIGHTER 2/23/2024 $20.00 per call ORDONEZ, TABATHA G. COMMUNITY SERVICES PARK HELPER 3/4/2024 HIRED PART TIME $19.00 per hour GORBY, MICHAEL H. COMMUNITY SERVICES LIFEGUARD 3/4/2024 HIRED PART TIME $17.00 per hour FITT, CALEB I. COMMUNITY SERVICES LIFEGUARD 3/4/2024 HIRED PART TIME $17.00 per hour SINFORIANO, XITLALY J. COMMUNITY SERVICES LIFEGUARD 3/4/2024 HIRED PART TIME $17.00 per hour MULLNER, LOLA K. COMMUNITY SERVICES LIFEGUARD 3/4/2024 HIRED PART TIME $17.00 per hour HAVERSTOCK, CLARE L. COMMUNITY SERVICES LIFEGUARD 3/4/2024 HIRED PART TIME $17.00 per hour VETTER, CLAIRE M. COMMUNITY SERVICES LIFEGUARD 3/4/2024 HIRED PART TIME $17.00 per hour LOWDEN, GINGER N. COMMUNITY SERVICES ACTIVITY LEADER 3/22/2024 HIRED PART TIME $17.00 per hour ORR, TEAGAN O. COMMUNITY SERVICES LIFEGUARD 3/24/2024 HIRED PART TIME $17.00 per hour OSLAND, SCOUT P. FIRE VOLUNTEER FIREFIGHTER 4/1/2024 $20.00 per call KILE, CALEB Q. COMMUNITY SERVICES LIFEGUARD 4/3/2024 HIRED PART TIME $17.00 per hour MARTINEZ, GIZELLE R. COMMUNITY SERVICES PARK HELPER 4/12/2024 HIRED PART TIME $19.00 per hour DONDERO, JESIAH S. COMMUNITY SERVICES SPORTS OFFICIAL 4/29/2024 HIRED PART TIME $30.00 per game LOWDEN, MIKE T. COMMUNITY SERVICES PARK HELPER 4/29/2024 HIRED PART TIME $19.00 per hour DOUDA, ELLIOT U. FIRE VOLUNTEER FIREFIGHTER 5/1/2024 $20.00 per call PARUOLO, MATTHEW V. FIRE VOLUNTEER FIREFIGHTER 5/1/2024 $20.00 per call BEALL, NOAH W. FIRE VOLUNTEER FIREFIGHTER 5/13/2024 $20.00 per call BARNES, DEBBIE X. FIRE VOLUNTEER FIREFIGHTER 5/13/2024 $20.00 per call LEMONS, JOSIAH B Y. COMMUNITY SERVICES ACTIVITY LEADER 5/20/2024 HIRED PART TIME $17.00 per hour WILSON, JOSHUA Z. FIRE VOLUNTEER FIREFIGHTER 5/22/2024 $20.00 per call FALLINGSTAR, DEBORAH M.

AA. COMMUNITY SERVICES LIFEGUARD 6/10/2024 HIRED PART TIME $17.00 per hour FIERRO, KATYA BB. Police POLICE OFFICER 7/1/2024 HIRED FULL TIME $7,659 per month BURTON, DANIEL CC. COMMUNITY SERVICES SPORTS OFFICIAL 8/1/2024 HIRED PART TIME $31.00 per game TERRAZAS, MANNY DD. Police POLICE OFFICER 9/16/2024 HIRED FULL TIME $7,659 per month WEST, PHILLIP

CITY COUNCIL

DESTON DISHION, CITY ADMINISTRATOR
CONSENT CALENDAR – PERSONNEL STATUS CHANGE REPORT
OCTOBER 28, 2024
The following personnel items have been submitted for action at this meeting:

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64 September 2024
Budget Report
65 9/30/2024 11/30/2021
General Fund Revenue
Account # Revenue Actual Budget Percent Earned
001­000­31010 Property Taxes Secured ­ 600,000.00 0%
001­000­31020 Property Taxes Unsecured ­ 45,000.00 0%
001­000­31030 Property Taxes Prior Yr. ­ 4,000.00 0%
001­000­31050 Property Tax Homeowners ­ 2,200.00 0%
001­000­31060 Property Tax Misc. ­ 21,000.00 0%
001­000­31065 VLF Swap/Property Tax In Lieu ­ 386,000.00 0% 001­000­31066 Vehicle License Fee In Excess ­ 3,700.00 0% 001­000­31120 Sales Tax 368,189.21 5,084,000.00 7%
001­000­31126 DWP Water Agreement Payment 241,878.00 241,878.00 100% 001­000­31128 Sales Tax 1/2% ­ Public Safety ­ 15,000.00 0% 001­000­31130 Transient Occupancy Tax 308,279.75 3,150,000.00 10% 001­000­31131 TOT Penalties 801.68 ­ 0%
001­000­31132 TOT Prior Year 7,984.16 ­ 0%
001­000­31150 Real Property Transfer 120.45 9,680.00 1% 001­000­32010 Business Licenses 2,800.20 64,300.00 4%
001­000­32015 Short­Term Rentals ­ 2,250.00 0%
001­000­32030 Parking Permits 800.00 5,150.00 16%
001­000­32040 Use Permits 280.00 2,400.00 12%
001­000­32041 Environmental Application Fee ­ 500.00 0% 001­000­32050 Building Permits 39,050.53 120,000.00 33% 001­000­32051 Plan Check Fee 250.00 1,300.00 19%
001­000­32080 Electrical Franchise ­ 35,000.00 0%
001­000­32081 Cell Tower Franchise 7,000.00 42,000.00 17% 001­000­32082 Cannabis Development Fees ­ 150,000.00 0% 001­000­32090 TV Franchise ­ 10,000.00 0%
001­000­33010 Interest On Bank Deposits 157,417.79 250,000.00 63% 001­000­33020 Rental Of Real Property 30,333.54 60,000.00 51% 001­000­33021 Interest ­ GASB 87 ­ 40,000.00 0%
001­000­34040 Reimb. For Highway Sweeping 8,833.32 53,000.00 17% 001­000­34047 Reimbursement From BUSD ­ 80,000.00 0%
001­000­34050 Misc. Rev. Capital Replacement 31,331.00 31,331.00 100% 001­000­34083 Fire Inspection Fees 50.00 2,000.00 3%
001­000­34094 Local Response Standby ­ 1,000.00 0%
001­000­34120 Peace Officer S&T 974.25 8,300.00 12%
001­000­34121 RAN Reimbursement ­ 15,000.00 0%
001­000­34125 Parking Citations 1,343.00 6,950.00 19%
001­000­34126 Tow Fees 500.00 3,000.00 17%
001­000­34135 Mandated Costs Reimbursement ­ 43,272.00 0% 001­000­34140 Dispatch Contracts ­ 6,000.00 0%
001­000­35020 Strong Motion Inst. Program 206.71 100.00 207% 001­000­35060 CBSC/Building Permit 76.00 100.00 76%
001­000­36010 Sale Of City Property 1.00 ­ 0%
001­000­36030 Miscellaneous Revenue 5,192.74 11,100.00 47% 001­000­36031 Retiree Medical Copay 1,613.34 2,100.00 77% 001­000­36040 Fingerprinting & Reports 5,387.00 23,500.00 23% 001­000­36042 AB109/Realignment ­ 50,000.00 0%
001­000­36074 Summer Program Tuition 25,580.00 40,000.00 64% 001­000­36078 After School Program 22,959.50 93,000.00 25% 001­000­37010 Special Event Insurance 1,601.00 ­ 0%
001­000­39250 Softball ­ 15,000.00 0%
66 001­000­39251 Soccer 4,425.00 4,000.00 111%
001­000­39255 Volleyball ­ 2,000.00 0%
001­000­39270 Aerobic, Dance, Zumba ­ 500.00 0%
001­000­39275 Facility Rental Fee 735.00 2,000.00 37%
001­000­39280 Youth Program 160.00 2,800.00 6%
001­000­39281 Gymnastics 5,295.00 22,000.00 24%
001­000­39290 Pool ­ Public Swim 12,834.00 24,500.00 52% 001­000­39291 Pool ­ Rentals 2,240.00 10,000.00 22%
001­000­39292 Pool ­ Swim Lessons 3,290.00 21,000.00 16% 001­000­39293 Pool ­ Concessions 1,955.00 2,300.00 85%
001­000­39294 Pool ­ Water Fitness 3,637.00 7,200.00 51% 001­000­39297 Youth Athletics ­ 500.00 0%
001­000­39710 Fines & Forefeitures ­ 300.00 0%
001­000­39999 Revenue ­Transfers In ­ 400,000.00 0%
001­000­40002 PROP 68 Green Infrastructure ­ 67,432.15 0% 001­000­40008 Urban Greening Grant ­ 138,920.80 0%
Total Revenue 1,305,405.17 11,535,563.95 11%
67 9/30/2024 Department Actual Budget Percent Incurred
001­010­_____ City Council 43,062.14 190,095.00 23%
001­011­_____ Administration 230,724.74 996,272.59 23%
001­012­_____ Finance 27,475.66 311,185.36 9%
001­013­_____ Treasurer 462.34 1,983.00 23%
001­014­_____ Legal 12,869.07 184,505.00 7%
001­015­_____ Insurance 309,463.00 321,132.00 96%
001­016­_____ Building & Grounds 43,179.44 220,373.41 20% 001­017­_____ IT 43,333.56 56,744.00 76%
001­018­_____ Elections 128.66 5,200.00 2%
001­019­_____ Community Promotion ­ 195,000.00 0%
001­020­_____ Police Department 1,894,961.23 5,379,018.65 35% 001­021­_____ Fire Department 129,060.59 831,353.56 16% 001­022­_____ Building 24,506.23 235,885.00 10%
001­023­_____ Street Maintenance 135,010.08 1,600,875.22 8% 001­031­_____ Parks & Rec 326,238.33 2,238,432.38 15%
001­034­_____ Planning 50,817.64 357,350.15 14%
001­035­_____ After School Program 16,257.45 84,840.00 19% 001­037­_____ Pool 85,870.51 302,570.00 28%
001­038­_____ Summer Camps 29,079.72 58,485.00 50%
Total Expenses 3,402,500.39 13,571,300.32 25%
General Fund Expenses
68 9/30/2024 Fund/Account Actual Budget Percent Used
Sewer Fund ­ Revenue
002­000­33010 Interest on Bank Deposits 42,522.31 66,000.00 64% 002­000­33020 Rental of Real Property ­ ­ 0%
002­000­39017 Sewer Miscellaneous 1,459.13 25,000.00 6% 002­000­39020 Sewer Service Collection 357,851.91 1,330,000.00 27% 002­000­39023 Sewer Service Penalties 267.06 1,000.00 27% 002­000­39035 Solar Rebates ­ ­ 0%
002­000­39075 Reimbursement From ESCSD ­ ­ 0%
Total: 402,100.41 1,422,000.00 28%
002­051­_____ Sewer Fund ­ Expenses 779,386.38 1,832,096.48 43% Account # Fund/Account Actual Budget Percent Used
Water Fund ­ Revenue
004­000­33010 Interest On Bank Deposits 39,177.35 63,000.00 62% 004­000­33020 Rental Of Real Property ­ ­ 0%
004­000­39012 Water Service Collection 282,863.73 1,111,000.00 25% 004­000­39013 Water Service Penalties 213.15 800.00 27% 004­000­39017 Water Miscellaneous 940.00 20,000.00 5%
004­000­39019 Backflow Fee ­ ­ 0%
004­000­39035 Solar Rebates ­ ­ 0%
Total: 323,194.23 1,194,800.00 27%
004­050­_____ Water Fund ­ Expenses 413,352.43 1,411,925.70 29% Account # Fund/Account Actual Budget Percent Used
SMHP ­ Revenue
012­000­33010 Interest On Bank Deposits 5,441.53 11,000.00 49% 012­000­39735 Utilities Clearing Account 8,925.00 38,400.00 23% 012­000­39750 Rents ­ Assisted Units 1,719.00 6,600.00 26% 012­000­39760 Rents ­ Unassisted Units 26,140.00 100,000.00 26% 012­000­39811 Miscellaneous ­ ­
012­000­39812 Gain On Sale ­ ­ 0%
Total: 42,225.53 156,000.00 27%
012­095­_____ SMPH ­ Expenses 70,591.80 133,670.74 53%
Enterprise Funds
69 9/30/2024 Fund/Account Actual Budget Percent Used
COPS Fund ­ Revenue
033­000­33010 Interest On Bank Deposits 3,793.56 ­ 0%
033­000­39967 COPS/AB 1913 ­ 100,000.00 0%
Total: 3,793.56 100,000.00 4%
033­033­_____ COPS Fund ­ Expenses 23,633.57 207,722.48 11% Account # Fund/Account Actual Budget Percent Used
Gas Tax Fund ­ Revenue
003­000­33010 Interest on Bank Deposits ­ ­ 0%
003­000­39100 Section 2105 4,065.37 23,000.00 18%
003­000­39110 Section 2107­5 1,000.00 1,000.00 100%
003­000­39120 Section 2107 5,070.37 32,000.00 16%
003­000­39130 Section 2106 3,543.37 19,500.00 18%
003­000­39135 Misc/Prop 42 7,960.15 37,000.00 22%
003­000­39137 Traffic Congestion Relief ­ ­ 0%
003­000­39139 SB 1 18,060.27 99,094.00 18%
Total: 39,699.53 211,594.00 19%
003­030­_____ Gas Tax Fund ­ Expenses 42,882.07 385,164.86 11% Special Funds
70 shop Bank Reconciliation Report - by Bank NumberCity of Bi Page: 1 Oct 15, 2024 2:32PM
Report Criteria:

Print Outstanding Checks and Deposits and Bank and Book adjustments Eastern Sierra Checking (Eastern Sierra Checking) (1)
September 30, 2024
Account: 99900010110
Bank Account Number: 006107370
Bank Statement Balance: 2,093,568.57 Book Balance Previous Month: 1,680,492.96 Outstanding Deposits: 172,858.70 Total Receipts: 1,184,147.75 Outstanding Checks: 352,058.39 Total Disbursements: 948,581.12 Bank Adjustments: 1,690.71 Book Adjustments: .00
Bank Balance: 1,916,059.59 Book Balance: 1,916,059.59
Proof (Bank balance less book balance): .00
Outstanding Deposits Section
Deposit
Number
Deposit
Amount
Deposit
Number
Deposit
Amount
Deposit
Number
Deposit
Amount
Deposit
Number
Deposit
Amount
19 280.00 1034 128.00- 1057 101.00 1108 88.29-
1110 565.46 1132 1,472.00- 1137 370.00- 1145 359.00
1159 64.00- 1194 6,640.68 1210 7,290.11 1212 710.00
1213 185.00- 1213 210.00 1214 3,481.75 1215 50.00
1225 149,102.34 1226 776.25 1227 2,641.00 1234 558.40
1256 2,400.00
Grand Totals:
172,858.70
Deposits cleared: 75 items Deposits Outstanding: 21 items Outstanding Checks Section
Check
Number
Check
Amount
Check
Number
Check
Amount
Check
Number
Check
Amount
Check
Number
Check
Amount
1092 19.83 1639 38.00 1644 38.00 2443 165.48
3849 74.99 4696 1,623.97 4738 250.29 4877 6,920.00
5119 457.64 5546 119.89 6366 313.36 6412 100.00
6693 48.03 6948 668.91 7108 4,602.50 7258 144.96
7412 18.58 7420 18.58 7859 1,076.50 8324 66.50
8752 110.82 9412 203.50 9861 .11 9941 46.25
10539 55.50 10711 55.50 10755 199.48 10844 132.98
10860 55.50 10958 27.75 10994 75.00 11079 14.30
11130 860.29 11155 55.50 11249 729.48 11380 822.97
11404 55.50 11422 76.41 11486 766.20 11506 720.00
11527 26.60- 11527 26.60 11531 2,385.00 11551 129.29
11552 73.88 11561 385.66 11563 239.83 11572 207.79
11584 720.00 11586 55.50 11621 300.00 11629 1,920.00
11638 1,300.00 11656 25.00 11673 129.29 11674 64.64
11690 73.88 11692 80.76 11693 720.00 11722 296.87
11723 147.76 11727 171.77 11728 461.75 11736 62.33
11737 195.32 11739 108.05 11742 2,500.00 11745 670.43
11746 327.75 11748 2,925.00 11752 20.00 11753 538.31
11754 127.40 11759 112.37 11764 80.76 11765 2,116.12
11766 720.00 11767 369.23 11768 55.50 11769 5,814.45
11770 361.05 11771 1,811.99 11772 60,031.86 11773 14,211.33 11774 1,222.27 11775 546.04 11777 9,945.17 11778 3,615.15 11779 923.30 11780 149.90 11781 961.00 11782 46.36
71 shop Bank Reconciliation Report - by Bank NumberCity of Bi Page: 2 Oct 15, 2024 2:33PM
Check
Number
Check
Amount
Check
Number
Check
Amount
Check
Number
Check
Amount
Check
Number
Check
Amount
11783 707.00 11784 1,243.16 11785 346.91 11786 11,241.84 11787 100.00 11788 326.32 11790 663.00 11791 354.78
11792 402.78 11793 2,868.17 11794 15,750.00 11795 59.44 11796 467.41 11797 1,389.80 11798 507.29 11799 108.09
11800 354.90 11801 85.00 11802 3,658.25 11803 112.00
11804 169.32 11805 4,050.67 11807 37.75 11808 726.35
11809 122.11 11810 758.38 11811 2,375.00 75403 8.00
80924201 2,666.42- 82324202 2,906.42- 90624201 8,400.70 90624203 33,480.77 92024200 89,032.10 92024204 33,540.93 92024205 1,896.85 Grand Totals:
352,058.39
Checks cleared: 202 items Checks Oustanding: 127 items
Bank Adjustments Section
Description Amount Description Amount
J Scida Wages Incorrectly Paid and Owed 1,690.71
Grand Totals: 1,690.71
Book Adjustments Section
72 CITY OF BISHOP

COMBINED CASH
SEPTEMBER 30, 2024
FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 10/16/2024 08:32AM PAGE: 1

COMBINED CASH ACCOUNTS
999-000-10110 CASH IN BANK 1,911,439.11
999-000-10111 LAIF INVESTMENT 862,907.72
999-000-10112 CASH EASTERN SIERRA BANK .00
999-000-10113 CASH IN COUNTY TREASURY .00
999-000-10115 CASH IN BANK XPRESS BILLPAY 32,591.47
999-000-10116 CALIFORNIA CLASS INVESTMENT 19,253,376.32 999-000-10175 CASH CLEARING UTILITIES 16,188.41
999-000-10176 BUSINESS CASH CLEARING 322.10
TOTAL COMBINED CASH 22,076,825.13
999-000-10100 CASH ALLOCATED TO FUNDS ( 22,076,825.13)
TOTAL UNALLOCATED CASH .00

CASH ALLOCATION RECONCILIATION
1 ALLOCATION TO GENERAL FUND 10,915,922.08
2 ALLOCATION TO SEWER FUND 2,823,259.68
3 ALLOCATION TO GAS TAX 443,021.59
4 ALLOCATION TO WATER FUND 2,685,715.85
5 ALLOCATION TO RFPD 1,050,067.77
6 ALLOCATION TO IMBC FIDUCIARY .00
7 ALLOCATION TO LOCAL TRANSPORTATION FUND 89,758.82
8 ALLOCATION TO BOND AND TRUST FUND 58,633.04
9 ALLOCATION TO TRAFFIC SAFETY 8,141.29
10 ALLOCATION TO TUT MEASURE A 1,630,560.10
11 ALLOCATION TO ASSET FORFEITURE 5,300.63
12 ALLOCATION TO SUNRISE MHP 366,810.16
13 ALLOCATION TO GENERAL FIXED ASSETS .00
15 ALLOCATION TO WATER IMPROVEMENT .00
18 ALLOCATION TO FUND 018 .00
19 ALLOCATION TO STREETS-SIDEWALK IMPROVEMENT 750,000.00 21 ALLOCATION TO CANINE DONATION 8,012.54
22 ALLOCATION TO HEAVY EQUIPMENT REPLACEMENT 100,000.00 23 ALLOCATION TO PROPERTY/HOUSING DEVELOPMENT 74,396.25 24 ALLOCATION TO BAWA 288,283.78
25 ALLOCATION TO WAYFINDING & SIGNAGE PROJECT .00
26 ALLOCATION TO PLHA FUND 79,527.35
29 ALLOCATION TO FUND 029 .00
33 ALLOCATION TO C.O.P.S. 288,026.17
37 ALLOCATION TO HOME FUNDS/WILLOW ST 104,502.76
54 ALLOCATION TO STIP E. LINE ST. BRIDGE REPL. 160,663.79 55 ALLOCATION TO S WARREN ST. IMPROVEMENT .00
57 ALLOCATION TO SEIBU TO SCHL BIKE PATH .00
58 ALLOCATION TO PINE TO PARK/STIP .00
59 ALLOCATION TO WEST JAY STREET .00
60 ALLOCATION TO STIP-SPRUCE/YANEY/HANBY .00
61 ALLOCATION TO E. LINE ST. IMPROVEMENTS .00
62 ALLOCATION TO PLAYGROUND EQUIPMENT PROJECT .00
70 ALLOCATION TO HOME OWNER ASSIST PRGM 128,100.00
71 ALLOCATION TO SILVER PEAK/IMACA .00
72 ALLOCATION TO VALLEY APTS/13 CDBG 8972 18,121.48
73 CITY OF BISHOP

COMBINED CASH
SEPTEMBER 30, 2024
FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 10/16/2024 08:32AM PAGE: 2 TOTAL ALLOCATIONS TO OTHER FUNDS 22,076,825.13
ALLOCATION FROM COMBINED CASH FUND - 999-000-10100 ( 22,076,825.13) ZERO PROOF IF ALLOCATIONS BALANCE .00
74 INVESTMENT PORTFOLIO FOR THE CITY OF BISHOP
MONTH OF SEPTEMBER 2024
Statement Period Account Type Balance Average Monthly Yield September 2024 LAIF $862,907.66 4.575%
September 2024 California CLASS $19,253,376.32 5.260%
Total $20,116,283.98 5.231%
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87 Agenda Item: 14.E
Date of Meeting: October 28, 2024
Department: Finance
To: City Council
From: Ethan Aukee
Subject: C.O.P.S. Fund Budget Adjustment
Prepared On: September 25, 2024

STAFF REPORT
Background/History:

The FY 2024-25 C.O.P.S. Fund (Fund 033) budget was programmed based on assumed FY 2023-24 revenue and expense amounts. During the FY 2023-24 accrual period, Fund 033 earned an unexpected $69,296.84 in revenue. Additionally, during the accrual period, Fund 033 earned $52,420.27 pertaining to the prior year (FY 2022-23).

This unexpected revenue resulted in an increased 2024-25 starting fund balance, and therefore, dictates a need to spend more money within the fund than initially budgeted. The reason why the increased fund balance necessitates increased spending is that this fund is unique based on the concepts that the funding is restricted to specific purposes, and year over year fund balance should be maintained within a specific spectrum.

Analysis/Discussion:

The Finance Director and Police Chief met to discuss Fund 033, mainly focused on a Police Department priority spending list that qualifies for spending within the fund.

Following discussion, the below items were identified:

1. CLEAR Suspect ID and Investigation Software. This software would cost $600/month and $7,200/year. The software was not included in the Police Department's RAN budget for FY 2024-25, but the intention would be to include in future years. Inclusion and approval in RAN would result in reimbursement for this expense in future years. If not approved by RAN, our intention would be to continue to pay for the software in Fund 033.

2. SWAT Gear. Bishop Police Department staff that serve on the area's SWAT Team are in need of gear upfitting. The gear upfitting would cost roughly $5,000/officer and the total cost would be roughly $16,000.

3. License Plate Readers. The Police Department recommends the purchase of two license plate readers. The total cost for installation is $1,300 and each reader would cost $3,000 per year. This item was not included in the Police Department's RAN budget for FY 2024-25, but the intention would be to include in future years. Inclusion 88 and approval in RAN would result in reimbursement for this expense in future years. If not approved by RAN, our intention would be to continue to pay for this item in Fund 033.

If all three proposed items are approved, FY 2024-25 Fund 033 spending would increase by:

1. CLEAR: 8 months, $4,800

2. SWAT Gear: $16,000

3. License Plate Readers: $7,300
If we assume inclusion in future RAN budgets where applicable, there would be no recurring costs in Fund 033 budgets for subsequent years.

Economic Impacts:

No significant economic impacts.

Budget Impacts:

FY 2024-25 budget impacts are as follows:

Expense account 033-033-52018 (Special Department Supplies) increase in the amount of $16,000
Expense account 033-033-52045 (IT) increase in the amount of $12,100 Total increased spending within Fund 033 in the amount of $28,100.

Legal Review:

Legal review is not required.

Recommended Action:

City Council to review and approve the proposed budget adjustment.

Approved By: Ethan Aukee 10/3/2024
Approved By: Robin Picken 10/3/2024
Approved By: Deston Dishion 10/3/2024
Approved By:
89 Agenda Item: 14.F
Date of Meeting: October 28, 2024
Department: Finance
To: City Council
From: Ethan Aukee
Subject: Final Reports from the Fiscal Year 2023-2024 Grant in Support Program
Prepared On: October 14, 2024
Attachments: Altrusa Final Report 2023-24
Bishop Area Bike Organization Final Report 2023-24
Bishop Museum & Historical Society Final Report 2023-24 C5 Studios Final Report 2023-24
Eastside Student Center Final Report 2023-24

STAFF REPORT
Background/History:

Grantees are required to provide a final report for City Council review following completion of their grant project. During FY 2023-24, six grant agreements were executed and five grantees submitted project related expenses for reimbursement. All of the five grantees that submitted expenses for reimbursement submitted a final report for council review.

Analysis/Discussion:

No pertinent analysis provided at this time.

Economic Impacts:

The economic impacts of the FY 2023-24 Grant in Support Program are detailed in the individual final reports from each grantee.

Budget Impacts:

There are no budgetary impacts relating to the review of the FY 2023-24 Grant in Support Program grantee final reports.

Legal Review:

Legal review is not necessary for this agenda item.

Recommended Action:

City Council to review the final reports from participating grantees.

Approved By: Ethan Aukee 10/14/2024
Approved By: Robin Picken
90 Approved By: Deston Dishion 10/14/2024
Approved By:
91 CITY OF BISHOP 2023-2024 GRANT IN SUPPORT FINAL REPORT

ALTRUSA INTERNATIONAL OF THE EASTERN SIERRA

REDO OF THE BISHOP POLICE DEPARTMENT MURAL
A. SERVICES PROVIDED:

This project replaced a deteriorating mural on the east side of the Bishop Police Department Building.

The new mural honors the lives of two fallen heroes of the PD, Richard Perkins and Mike Mairs. (Pictures attached of the old mural.)
B. PROJECT GOALS:
1 - To replace an outdated and damaged mural
2 - To create a new mural which offers a more positive narrative of community service Both goals were achieved with great success! The wall has been repaired and the new mural, created by local artist Dave Titus, is a vibrant mural in a contemporary style that honors and celebrates Officers Richard Perkins and Michael Mairs. During the recent mural dedication event held by Bishop PD the new mural was celebrated with community members and friends and families of the officers honored through the piece. The new mural, which expresses a narrative focused on community service, care and kindness was welcomed by Bishop PD Chief Derr in its reflection and honoring of two officers who, according to all who knew them, were exemplary police officers whose commitment to their community came across through their words and actions in all situations. (Pictures attached of the new mural.)
The mural has been received well by the community and many members of the community have shared their appreciation for this new piece of vibrant art in the downtown area of Bishop.

C. NUMBER SERVED BY THE GRANT:

The population of Bishop as well as the surrounding communities. Visitors to Bishop also have the opportunity to learn about our local community and area through Public Art.

Total number of City residents served: Approximately 4,000.

Total number of people served: 10,000-40,000
D. TOTAL EXPENDITURES: Please see attached documents. (There are four attachments with expense details and three pictures.)
Gail Swain
Club President
Altrusa of the Eastern Sierra
92






93
 
94 CITY OF BISHOP | 202ϯ-2ϰ
Grant in Support
/<
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*Final Reports can now be submitted online at cityofbishop.com/grants.

Name of Organization /^,KWZ
/<
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Project Title /^,KW/<
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A. SERVICES PROVIDED – Describe the project/program or services provide and how it benefitted the community. From the evaluation method used to measure the success of the project/program implemented, describe the outcome and its impact on the community.

B. PROJECT GOALS – Describe how the project/program achieved the goals and objectives identified in the submitted funding application.
9 dŚĞďŝŬĞƉĂƌŬŝƐĂŶŽŶŐŽŝŶŐƉƌŽũĞĐƚ͘/ƚĐƵƌƌĞŶƚůLJŝŶĐůƵĚĞƐĂƐŵĂůůƉƵŵƉƚƌĂĐŬĨŽƌůŝƚƚůĞ ŬŝĚƐŽŶƐƚƌŝĚĞƌďŝŬĞƐ͕ĂŵĞĚŝƵŵƉƵŵƉƚƌĂĐŬĨŽƌĂůůƵƐĞƌƐ͕ƐĞǀĞƌĂůǁŽŽĚĞŶƐŬŝŶŶŝĞƐƵƐĞĚ ƚŽƉƌĂĐƚŝĐĞďĂůĂŶĐĞĂŶĚďŝŬĞĐŽŶƚƌŽů͕ƚŚƌĞĞǁŽŽĚĞŶĚƌŽƉƐǁŝƚŚƌĂŵƉƐƚŽƉƌĂĐƚŝĐĞƐƚĞĞƉ ƌŽůůͲŝŶƐŽƌĚƌŽƉƉŝŶŐƚŽĂůĂŶĚŝŶŐ͕ƚŚƌĞĞƐĞƚƐŽĨŝŶƚĞƌŵĞĚŝĂƚĞƚŽĂĚǀĂŶĐĞĚĚŝƌƚƚĂďůĞƚŽƉ ũƵŵƉƐĂŶĚƚǁŽƐĞƚƐŽĨǁŽŽĚĞŶůŝƉƉĞĚďĞŐŝŶŶĞƌƚŽŝŶƚĞƌŵĞĚŝĂƚĞũƵŵƉƐĂůůŽǁŝŶŐĨŽƌ ƉƌŽŐƌĞƐƐŝŽŶŽĨũƵŵƉŝŶŐƐŬŝůůƐ͘dŚĞƉƌŽũĞĐƚŚĂƐďĞŶĞĨŝƚĞĚƚŚĞĐŽŵŵƵŶŝƚLJďLJĂĚĚŝŶŐĂ ǀĂƌŝĞƚLJŽĨďŝŬĞƌĞůĂƚĞĚĨĞĂƚƵƌĞƐƚŽƚŚĞŝƚLJWĂƌŬ͕ƚŚĞƌĞďLJĂĚĚŝŶŐƚŽƚŚĞŽǀĞƌĂůůŝŶƚĞƌĞƐƚ ĂŶĚƵƐĂďŝůŝƚLJŽĨƚŚĞƉƵďůŝĐƐƉĂĐĞ͘dŚĞďŝŬĞƉĂƌŬďĞŶĞĨŝƚƐĐŚŝůĚƌĞŶ͕ĂƐǁĞůůĂƐƌŝĚĞƌƐŽĨĂůů ĂŐĞƐ͕ƉƌŽǀŝĚŝŶŐĂƉůĂĐĞƚŽƉůĂLJ͕ĞdžĞƌĐŝƐĞ͕ŝŵƉƌŽǀĞƐŬŝůůƐĂŶĚƚƌLJŶĞǁĨĞĂƚƵƌĞƐ͘ tŝƚŚƚŚĞŐƌĂŶƚĨƵŶĚŝŶŐƉƌŽǀŝĚĞĚ͕ǁĞĂĐŚŝĞǀĞĚŽƵƌŐŽĂůŽĨĐŽŶƐƚƌƵĐƚŝŶŐƐŝdžŶĞǁǁŽŽĚĞŶũƵŵƉƐ ƚŚĞƌĞďLJĂĚĚŝŶŐƚŽƚŚĞŝŶƚĞƌĞƐƚĂŶĚǀĂƌŝĞƚLJǁĞĂƌĞƐƚƌŝǀŝŶŐĨŽƌŝŶƚŚĞďŝŬĞƉĂƌŬ͘dŚĞƐĞǁŽŽĚĞŶ ũƵŵƉĨĞĂƚƵƌĞƐŚĂǀĞƚŚĞďĞŶĞĨŝƚŽĨůŽǁĞƌŵĂŝŶƚĞŶĂŶĐĞƚŚĂŶĚŝƌƚũƵŵƉƐĂŶĚƚŚĞLJŽĨĨĞƌĂŐŽŽĚ ƉƌŽŐƌĞƐƐŝŽŶŽĨƐŬŝůůƐĨƌŽŵĞĂƐLJƚŽĚŝĨĨŝĐƵůƚ͕ǁŚŝĐŚŝƐĂŬĞLJĐŽŵƉŽŶĞŶƚŽĨƚŚĞďŝŬĞƉĂƌŬ͘ 95 CITY OF BISHOP | 2022-23 Grant in Support
C. NUMBER SERVED BY GRANT – Describe the target population served by the project/program, and the number of City residents as well as the total number of people served by the grant funds during the reporting period.

Total number of City residents served: _____ ____________________ Total number of people served: _______ ________________________ D. TOTAL EXPENDITURES – Describe in detail how the grant funds received were spent.

E.

E. ATTACHEMENTS:
฀ Invoices/receipts – Attach copies of invoices for ALL expense invoices paid by City grant funds as outlined in the project line item budget.
฀ Color photograph(s) - Attach one (1) to three (3) photographs of the program for which grant was awarded.
10 dŚĞƚĂƌŐĞƚƉŽƉƵůĂƚŝŽŶƐĞƌǀĞĚďLJƚŚĞƉƌŽũĞĐƚǁŝůůďĞĂŶLJďŽĚLJ͕LJŽƵŶŐƚŽŽůĚ͕ǁŚŽůŝŬĞƐƚŽ ƌŝĚĞĂďŝŬĞĂŶĚǁĂŶƚƐƚŽƉůĂLJĂŶĚŝŵƉƌŽǀĞƚŚĞŝƌďŝŬĞŚĂŶĚůŝŶŐƐŬŝůůƐ͘tĞĂŶƚŝĐŝƉĂƚĞƐŝŵŝůĂƌ ƵƐĞƌŶƵŵďĞƌƐƚŽŽƚŚĞƌĨĂĐŝůŝƚŝĞƐŝŶƚŚĞŝƚLJWĂƌŬƐƵĐŚĂƐƚŚĞƐŬĂƚĞƉĂƌŬĂŶĚƚŚĞƚĞŶŶŝƐ ĐŽƵƌƚƐ͘dŚĞŝŬĞWĂƌŬǁŝůůĂůƐŽƐĞƌǀĞĂƉŽƌƚŝŽŶŽĨƚŚĞŵĂŶLJǀŝƐŝƚŽƌƐǁŚŽǀĂĐĂƚŝŽŶŝŶƚŚĞĂƌĞĂ ĂŶĚďƌŝŶŐƚŚĞŝƌďŝŬĞƐǁŝƚŚƚŚĞŵ͕ŽĨƚĞŶƐƚŽƉƉŝŶŐŝŶŝƐŚŽƉƚŽďƵLJŐƌŽĐĞƌŝĞƐĂŶĚŐĂƐĂŶĚ ǁŚŽǁŽƵůĚƐƉĞŶĚĂŶŚŽƵƌŽƌƐŽƌŝĚŝŶŐĂƌŽƵŶĚƚŚĞŝŬĞWĂƌŬďĞĨŽƌĞŐŽŝŶŐŽŶƚŚĞŝƌǁĂLJ͘ ^ŝŶĐĞƚŚĞƉĂƌŬŝƐŽƉĞŶƚŽƚŚĞƉƵďůŝĐǁĞĚŽŶΖƚŚĂǀĞĂŶĂĐĐƵƌĂƚĞŶƵŵďĞƌŽĨƉĞŽƉůĞƐĞƌǀĞĚ͕ ďƵƚďĂƐĞĚŽŶŽďƐĞƌǀĞĚƵƐĞǁĞĞƐƚŝŵĂƚĞƚŚĂƚǁĞĞŬůLJƵƐĞƌƐŶƵŵďĞƌŝŶƚŚĞĚŽnjĞŶƐ͘ƵƌŝŶŐ ƚŚĞƌĞƉŽƌƚŝŶŐƉĞƌŝŽĚ͕ƚŚĞƚŽƚĂůŶƵŵďĞƌŽĨƉĞŽƉůĞƐĞƌǀĞĚŝƐŝŶƚŚĞŚƵŶĚƌĞĚƐŝĨŶŽƚ ƚŚŽƵƐĂŶĚƐ͕ŝŶĐůƵĚŝŶŐƌĞƉĞĂƚƵƐĞƌƐ͘
___ ϭϬϬϬƐ
ϭϬϬϬƐ _
dŚĞŐƌĂŶƚĨƵŶĚŝŶŐǁĂƐƵƐĞĚƚŽƉƵƌĐŚĂƐĞůƵŵďĞƌĂŶĚŚĂƌĚǁĂƌĞƚŽĐŽŶƐƚƌƵĐƚƐŝdžǁŽŽĚĞŶũƵŵƉƐ ďƵŝůƚĂŶĚŝŶƐƚĂůůĞĚƵƐŝŶŐƵŶƉĂŝĚǀŽůƵŶƚĞĞƌůĂďŽƌ͘
8 8
96 4,000.00$

DESCRIPTION DATE AMOUNT
LUMBER (HCL) 1/27/2024 105.01$
LUMBER & HARDWARE (HCL) 1/27/2024 535.54$
CONCRETE (HCL) 3/4/2024 169.49$
HARDWARE (HCL) 3/7/2024 74.84$
LUMBER (HCL) 3/9/2024 116.79$
LUMBER (HCL) 5/25/2024 262.56$
HARDWARE (HCL) 5/25/2024 135.88$
LUMBER & HARDWARE (HCL) 5/26/2024 221.20$
LUMBER (HCL) 5/28/2024 206.26$
LUMBER (HCL) 5/31/2024 316.92$
TOTAL REIMBURSEMENT REQUEST #1 2,144.49$
AMOUNT REMAINING 1,855.51$
CITY OF BISHOP GRANT IN SUPPORT - 2024
PROJECT: BISHOP BIKE PARK
CLAIM FOR REIMBURSEMENT #1

AWARD AMOUNT
Bishop Area Bike Organization (BABO)
97 98
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$!!!!!!!!!4,000.00

DESCRIPTION DATE AMOUNT
LUMBER!(HCL) 6/5/2024 $!!!!!!!!!!!!!!!!261.64
LUMBER!&!HARDWARE!(HCL) 6/12/2024 $!!!!!!!!!!!!!!!!553.86 LUMBER!(HCL) 6/15/2024 $!!!!!!!!!!!!!!!!239.04
LUMBER!&!HARDWARE!(HCL) 6/24/2024 $!!!!!!!!!!!!!!!!768.55 TOTAL!REIMBURSEMENT!REQUEST!#2 $!!!!!!!!! 1,823.09
$!!!!!!!!!!!!2,144.49
AMOUNT!REMAINING $!!!!!!!!!!!!!!!!!!32.42
REIMBURSEMENT!!#1
CITY!OF!BISHOP!GRANT!IN!SUPPORT!-!2024
PROJECT:!!BISHOP!BIKE!PARK
CLAIM!FOR!REIMBURSEMENT!#2
AWARD!AMOUNT
Bishop!Area!Bike!Organization!(BABO)
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City of Bishop
2023/24 Grant In Support

FINAL REPORT
Name of Organization: Eastern Sierra Artists dba C5 Studios Community Arts Center
Project Title: Art in Storefronts 2024
A. SERVICES PROVIDED - Describe the project/program of services and how it benefited the community. From the evaluation method used to measure the success of the project/program implemented, describe the outcome and its impact on the community.

C5 Studios Community Arts Center requested funding to support the project, Art in Storefronts, to bring art to vacant or neglected buildings in downtown Bishop and the appearance and aesthetics of these empty storefronts.

Our goal was to provide opportunities for artists to display their work and share it with the community, utilize and transform unused spaces, and to create an art walk in downtown, including a brochure/map of the participating artist’s work. We also wanted to give opportunity to the storefront owners to describe their business to the community which was included in the brochure.

This project launched on May 18th, 2024 with an Art in Storefronts opening art walk.

This event brought the community together to celebrate the installations as well as the artists and storefronts. The opening art walk was guided by our directors with two opportunities to take groups down Main St.
187
Our method of evaluation was to have an open public call for artists to calculate how many proposals we received, create tours to see how many people wanted to participate in the art walk, and provide a comment box. We received a lot of positive verbal feedback from the storefront owners, artists, and the public during our opening event.

We have impacted the public to walk Main St. and enjoy the local art. This project brings more foot traffic to Bishop and enlightens the observers with not only visual art but written word. The viewers that participated in the art tours were moved by the artists work, the artists stories and descriptions creating a connection in the community between art and the public.

B. PROJECT GOALS - Describe how the project/program achieved the goals and objectives identified in the submitted funding application.

Our objectives and how they were achieved are outlined below:

1. Provide opportunities for artists to display their work and share it with the community.

This objective was achieved by having an open public call for artists. We received 11 artist proposals. We then determined what proposals worked well with the storefronts we were able to work with. Stipends for the artists covered their materials and time and let the artists create for this project.

2. To utilize and transform unused spaces.

This objective was achieved by getting in contact with storefront owners.

We were able to work with 6 storefronts and had 8 windows for installations. Organizing which art proposal would work for each storefront, as well as communicating with the storefronts to plan when and how long the installations would be displayed for. This gave the opportunity to transform the storefronts into interesting and whimsical art pieces.
188

3. To create an art walk in downtown, including a brochure/map of the participating artist’s work.

This objective was achieved by designing a brochure that not only includes the participating artist’s work but included the storefront’s description and a map. This brochure was designed and printed for the Art in Storefronts opening event on May 18th, 2024. We printed 100 brochures for the event and to have at C5 Studios afterwards for anyone that missed out or wanted to enjoy the art walk at a later time.

We also put more information of the artist’s work on our website if it was provided, as well as providing the brochure on our website.

C. NUMBER SERVED BY GRANT - Describe the target population served by the project/program, and the number of city residents as well as the toal number of people served by the grant funds during the reporting period.

The target population served by the project was storefront owners, artists, and the public of locals and tourists of Bishop.

Total number of city residents served (participants: storefronts and artists) - 17 Total number of people served (people who came to the opening or went on a tour) - 150
D. TOTAL EXPENDITURES - Describe in detail how the grant funds received were spent.

Explanation of use of grant funds: We were awarded $6,000 and our use of the grant funds was as follows:

Expense Description Amount Amount
covered
within grant
budget
Administrative Project Management, Brochure
design, and other C5 Studios
Admin work
$1,000 $1,000
Artistic Artist Stipends $3,950 $3,950
189
Facility Rental Renting the space at C5 Studios
for art opening and meetings
$300 $300
Printing Brochure printing $150.08 $150.08
Promotion &
Publicity
Flyers and social media posts $38.06 $38.06
Contractual
Services
Catering for art opening $200 $200
Total: $5,638.14
E. ATTACHMENTS:
● Invoices/receipts: Attach copies of invoices for all expense invoices paid by City Grant funds as outlined in the project line item budget. ● Color photograph(s): Attach one (1) to three (3) photographs of the program for which grant was awarded.

Please find attached invoices/receipts:

1. City reimbursement invoices

2. Artist stipend payment log

3. Community Printing receipts

4. Invoice from The Rolling Chef
Please find attached color images:

1. Photograph of the Art in Storefronts opening crowd

2. Photograph of the Art in Storefronts tour

3. Pdf file of the Art in Storefronts brochure
We would like to take this opportunity to sincerely thank the City of Bishop for making this grant available to us so that we can continue and share art with our community! THANK YOU!
190
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193

CITY OF BISHOP

GRANT-IN-SUPPORT

FINAL REPORT
2023/24

PREPARED BY
Jordan Rose
[email protected]
(707)974-6748
Eastside Student Center
www.eastsidestudentcenter.org
[email protected]
(760)874-8724
194

PROJECT DETAILS
Eastside Student Center
Name of Organization
Eastside Student Center Patio Project &
Kitchen Update
Project Title
Eastside Student Center — Grant-in-Support Final Report 2023-24 195

SERVICES PROVIDED
Describe the project/program or services provided and how it benefitted the community.

From the evaluation method used to measure the success of the project/program implemented, describe the outcome and its impact on the community.

Funds from the City of Bishop Grant-in-Support provided to Eastside Student Center were used to create, from start to finish, an outdoor patio space for student use during Eastside’s hours of operation. Funds were also allocated to support a kitchen revitalization project at Eastside, with additional funds coming from the Rotary Community Foundation. Thanks to funds from the City of Bishop the patio space and kitchen now provide comfortable spaces for community youth to engage in fun, healthy, and educational activities during critical out-of-school hours.

Since the patio project completion, students are now able to spend time outside in a comfortable space. The added space allows students to complete homework in the fresh air, engage in different activities and games, and take space when necessary. The patio is also equipped with small garden beds, which students have planted and cared for throughout the spring and summer months. The patio has also increased our space, which allows for a more comfortable environment for students to gather, as there are more space options and areas to spread out.

The kitchen update has tripled the amount of counter space for students to engage in cooking and baking clubs and classes. Updated countertop appliances, cook and bakeware, and a larger sink have allowed for more diverse baking and cooking projects, and has increased engagement and enjoyment of the kitchen space. Students also worked together to create a cabinet mural, and a mural on the north kitchen wall.

Evaluation Method from Grant Application Narrative:

Eastside Student Center will evaluate the success of this project using two measures: increase in space to allow for more students, and an increase in the diversity of programming offered to the youth in attendance.

The extra patio space will allow for us to host more students on a daily basis and move students off of our waitlist. With the extra space, we will be able to offer more programming specific to being outside, along with creating an additional gathering space for clubs and other organizations to use our space. The revitalized kitchen space will allow us to offer and host cooking and baking classes on a daily/weekly basis and draw different students to the center.

Eastside Student Center — Grant-in-Support Final Report 2023-24 196 Describe how the project/program achieved the goals and objectives identified in the submitted funding application:

This project achieved the goals outlined in the funding application in the following ways:

Created a welcoming, comfortable outdoor patio space for youth to use during ESC hours-of-operation.

Expanded and diversified usable space for Eastside Student Center programs.

Created a much more usable kitchen space for students to engage in cooking and baking classes.

Expanded community reach by creating more space for more students, and diversified program offerings for a wider range of students.

Project Goals Outlined in Grant Application Narrative:

The Eastside Student Center Patio Project and Kitchen Update will create an outdoor patio space for students to enjoy while attending the center, as well as an updated kitchen space where students can engage in cooking and baking classes. The patio will be attached to the building at 162 W Line St., and will provide much needed outdoor space for the students and staff. The patio will extend between 6 and 8 feet into the alley, and run the length of the building (approximately 54 feet). The patio will be fenced in, and will have garden beds, seating, games, and areas for students to complete homework and activities. The asphalt will be covered in artificial turf to create a clean and comfortable ground surface. The kitchen will be located at the back of the building, and will include updated cabinets and storage, along with updated cooking/baking appliances, flooring, and cookware/bakeware for student use.

By providing this outdoor space, students will have access to fresh air, opportunities to learn about gardening and food production, as well as engage in fun activities and games that can not take place indoors. The kitchen will provide a space for students to learn about cooking and baking, and provide opportunities for expanded programming at the center.

The patio space will incorporate a privacy fence, and unique and innovative seating for students, including colorful benches, planter boxes, and interesting geometric patterns. The kitchen will have upgraded cabinets and countertops, provide more storage and prep space, and upgrade countertop appliances for baking and cooking.

PROJECT GOALS
Eastside Student Center — Grant-in-Support Final Report 2023-24 197

NUMBERS SERVED
Describe the target population served by the project/program, and the number of City residents as well as the total number of people served by the grant funds during the reporting period.

The Target Population for this for this project was students in grades 5-8 in the City of Bishop and surrounding areas (Bishop Unified School District students)
Target Population
Eastside Student Center served 144 unduplicated students in grades 5-8 during the 2023-24 Grant-in-Support timeframe. Of those students, 52 were City of Bishop residents.

Numbers Served
In the coming school year, Eastside Student Center is expanding their services by opening a second location. Eastside will serve students in grades 5-12, with hopes of serving over 200 youth in the community.

Future Planning
Eastside Student Center — Grant-in-Support Final Report 2023-24 5TH
-
8TH
144
200+
198

CATEGORY
Describe in detail how the grant funds received were spent.

Eastside Student Center received a total of $8,000 in funds from the City of Bishop Grant-in-Support.

DESCRIPTION TOTAL
Kitchen Cabinets
New upper and lower
cabinets, countertops,
room dividers & hardware
(IKEA + Target)
$3,087.00
Patio Fencing $3,042.46
(8) 6' x 3' Fence panels
with affixed planter boxes
(Home Depot) + lumber,
hardware & tools (ACE).

TOTAL

EXPENDITURES
Kitchen Appliances $869.93
Induction hotplates,
microwave (IKEA),
toaster ovens, stand
mixer (Target)
Eastside Student Center — Grant-in-Support Final Report 2023-24 Artificial Turf $454.93
(7) Artificial Turf Rolls
(5'x8') (Amazon)
$295.43 Cookware + Utensils
Pots & pans, rolling
pins, utensils, etc.
(Target)
Kitchen Sink + Faucet $255.00
Kitchen Sink, Faucet,
& Stopper
Total $8,000
Total City of Bishop
Funds Expended
Subtotal $8,004.75
Subtotal for
included receipts
199

APPENDIX A
Below are before, during and after photographs of the project funded by the City of Bishop Grant-in-Support:

Eastside Student Center — Grant-in-Support Final Report 2022-23 Before
200

APPENDIX A
Eastside Student Center — Grant-in-Support Final Report 2022-23 During
201

APPENDIX A
Eastside Student Center — Grant-in-Support Final Report 2022-23 After
202

APPENDIX B
Invoices + Receipts
Eastside Student Center Patio
Project + Kitchen Update
Funded by City of Bishop
Grant-in-Support Program
Eastside Student Center — Grant-in-Support Final Report 2022-23 203 Agenda Item: 14.G
Date of Meeting: October 28, 2024
Department: Administration
To: City Council
From: Ethan Aukee
Subject: Fiscal Year 2024-2025 Economic Development Agreement with the Chamber of Commerce
Prepared On: September 25, 2024
Attachments: Draft Economic Development Agreement_Chamber of Commerce_FY 2024-25

STAFF REPORT
Background/History:

The City has contracted with the Chamber of Commerce in prior fiscal years to provide services similar to those included in the scope of the FY 2024-25 proposed agreement.

Analysis/Discussion:

The Chamber of Commerce has provided and updated a more extensive scope of services within the proposed agreement. The amount of money paid by the City to the Chamber of Commerce is increasing by $10,000 in comparison to the prior agreement ($75,000 to $85,000).

Economic Impacts:

Economic impacts are outlined throughout the proposed agreement.

Budget Impacts:

The contract amount is already programmed within the City's FY 2024-25 Budget.

Legal Review:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

Recommended Action:

City Council to review and approve the proposed agreement and authorize the City Administrator to execute the agreement on behalf of the City.

Approved By: Deston Dishion 9/25/24
Approved By: Robin Picken 9/26/2024
Approved By:

Approved By:
204
205

SERVICES AGREEMENT BETWEEN THE CITY OF BISHOP AND THE BISHOP

AREA CHAMBER OF COMMERCE & VISITORS BUREAU

1. PARTIES AND DATE
This Agreement is made and entered into effective on the ____ day of ____________ 2024, by and between the City of Bishop, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 377 W. Line Street, Bishop, California, 93514 ("City") and the Bishop Chamber of Commerce, a California corporation, with its principal place of business at 690 North Main Street, Bishop, CA 93514, ("Contractor" or "BCC"). City and Contractor are sometimes individually referred to herein as "Party" and collectively as "Parties."

2. RECITALS

2.1 Contractor
Contractor desires to perform and assume responsibility for the provision of City's tourism attraction, marketing and branding services, required by the City on the terms and conditions set forth in this Agreement. Contractor represents that it is experienced in providing said professional services and is familiar with the goals of the City in this regard.

2.2 Project
City desires to engage Contractor to render such professional services related to City's visitor attraction, marketing, branding, and visitor experience as set forth in this Agreement.

3. TERMS

3.1 Scope of Services and Term

3.1.1 General Scope of Services
Contractor promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional services related to visitor attraction, marketing, branding, public relations and visitor experiences ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. Exhibit "B" sets forth the deliverables under the scope of work which 206
will be reviewed annually by the parties and updated by written mutual agreement.

3.1.2 Term
The term of this Agreement shall commence on the date first written above and terminate June 30, 2025. The City and BCC may agree to extend the term of this agreement for up to one additional year by written mutual agreement.

Notwithstanding the foregoing, this Agreement may be terminated as provided herein.

3.2 Responsibilities of Contractor

3.2.1 Independent Contractor: Control and Payment of Subordinates The Services shall be performed by Contractor or those under its supervision. Contractor will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Contractor on an independent contractor basis and not as an employee.

Contractor retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor's exclusive direction and control. Neither City, nor any of its officials, officers, directors, employees or agents shall have control over the conduct of Contractor or any of Contractor's officers, employees, or agents, except as set forth in this Agreement. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance.

3.2.2 Key Personnel
Contractor has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. The key personnel for performance of this Agreement are as follows: Executive Director and the Board of Directors.

3.2.3 City's Representative
The City hereby designates the City Administrator or designee to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City but not the authority to change the total compensation due to Contractor under this Agreement. Any official 207
communication from the City of Bishop with respect to the performance of this contract by the Contractor must come from either the City Administrator or the City Council, and no other party.

3.2.4 Contractor's Representative
Contractor hereby designates Tawni Thomson, Executive Director or his/her designee, or the executive director as may be filled during the term of this agreement, to act as its representative for the performance of this Agreement ("Contractor's Representative"). Contractor's Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement at the direction of the BCC Board. The Contractor's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.2.5 Coordination of Services
Contractor agrees to work closely with City staff in the performance of Services and shall be available to City's staff, Contractors and other staff at all reasonable times.

3.2.6 Standard of Care: Performance of Employees
Contractor shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California.

Contractor represents and maintains that it is skilled in the professional calling necessary to perform the Services. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Contractor represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor's failure to comply with the standard of care provided for herein.

3.2.7 Laws and Regulations
Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Services and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with 208
Services. If Contractor performs any work knowing it to be contrary to such laws, rules and regulations, Contractor shall be solely responsible for all costs arising therefrom. Contractor shall defend, indemnify and hold City, its officials, directors, officers, employees, agents, and volunteers free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations

3.2.8 Insurance

3.2.8.1 Time for Compliance
Contractor shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Contractor shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this section.

3.2.8.2 Type of Insurance Required
As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Contractor, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Contractor agrees to amend, supplement or endorse the policies to do so.
(A) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office "occurrence" form CG 0001, or the exact equivalent, and shall be no less than $1,000,000 per occurrence and no less than $2,000,000 in the general aggregate. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; or (3) contain any other exclusion contrary to the Agreement.
(B) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 0001 covering "Any Auto" (Symbol 1), or the exact equivalent, covering bodily injury and property damage for all activities shall be in an amount of not less than $1,000,000 combined limit for each occurrence.
209
(C) Workers' Compensation: Workers' Compensation Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease.

3.2.8.3 Endorsements
Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for approval.
(A) The policy or policies of insurance required by Section

3.2.8.2(A); Commercial General Liability shall be endorsed to provide the following:
(1) Additional Insured: Contractor agrees to endorse the thirdparty general liability coverage required herein to include as additional insured the City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition date of 1985. Contractor also agrees to require all contractors, subcontractors, and anyone else involved in any way with the Services contemplated by this Agreement to do likewise.
(2) Cancelation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancelation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.
(B) The policy or policies of insurance required by Section

3.2.8.2(B) Automobile Liability, and Section 3.2.8.2(D) Professional Liability, shall be endorsed to provide the following:
(1) Cancelation: Required insurance policies shall not be canceled, or the coverage reduced until a thirty (30) day written notice of cancelation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.
(C) The policy or policies of insurance required by Section

3.2.8.2(C), Workers' Compensation, shall be endorsed to provide the following:
(1) Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the indemnified parties.
210
(2) Cancelation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancelation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.

3.2.8.4 Primary and Non-Contributing Insurance
All insurance coverage shall be primary and any other insurance, deductible, or self-insurance maintained by the indemnified parties shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.

3.2.8.5 Waiver of Subrogation
Required insurance coverage shall not prohibit Contractor from waiving the right of subrogation prior to a loss. Contractor shall waive all subrogation rights against the indemnified parties. Policies shall contain or be endorsed to contain such provisions.

3.2.8.6 Deductible
Any deductible or self-insured retention must be approved in writing by the City and shall protect the indemnified parties in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention.

3.2.8.7 Evidence of Insurance
Contractor, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates and endorsements on forms approved by the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15) days prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is canceled or reduced, Contractor shall, within ten (10) days after receipt of written notice of such cancelation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.

3.2.8.8 Failure to Maintain Coverage
Contractor agrees to suspend and cease all operations hereunder during such period of time as the required insurance coverage is not in effect and evidence of insurance has not been furnished to the City. The 211
City shall have the right to withhold any payment due to Contractor until Contractor has fully complied with the insurance provisions of this Agreement. In the event that the Contractor's operations are suspended for failure to maintain required insurance coverage, the Contractor shall not be entitled to an extension of time for completion of the Services because of production lost during suspension.

3.2.8.9 Acceptability of Insurers
Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and authorized to do business in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.

3.2.8.10 Insurance for Subcontractors
All subcontractors shall be included as additional insureds under the Contractor's policies, or the Contractor shall be responsible for causing subcontractors to purchase the appropriate insurance in compliance with the terms of these Insurance Requirements, including adding the City as an Additional Insured to the subcontractor's policies. Contractor shall provide to City satisfactory evidence as required under Section 3.2.8.1 of this Agreement.

3.2.9 Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property
In carrying out its Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed.

3.3 Fees and Payments

3.3.1 Compensation
The City will provide to Contractor compensation under the terms and conditions as provided for in Exhibit "C". If this Agreement is extended, Exhibit "C" will be updated each fiscal year to reflect the current year compensation for BCC.

3.3.2 Reserved

3.3.3 Reimbursement for Expenses
212
The compensation provided for in this Agreement constitutes the total compensation to be provided to Contractor. Contractor shall not be granted additional reimbursement for any expenses.

3.3.4 Extra Work
At any time during the term of this Agreement, City may request that Contractor perform Extra Work to be agreed upon in writing between the parties in exchange for additional compensation to be agreed upon between the parties.

As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the agreed upon task, service or project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement. Contractor shall not perform, nor be compensated for, Extra Work without written authorization from the City.

3.4 Accounting Records

3.4.1 Maintenance and Inspection
Contractor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

3.5 General Provisions

3.5.1 Termination of Agreement

3.5.1.1 Grounds for Termination
City may by written notice to Contractor, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Contractor of such termination, and specifying the effective date thereof, at least sixty (60) days before the effective date of such termination. Upon termination, Contractor shall be compensated only for those services which have been actually rendered to City, and Contractor shall be entitled to no further compensation. Contractor may not terminate this Agreement except for cause, which shall consist solely of a breach by City that remains uncured following sixty (60) days’ notice from Contractor to City specifying the nature of the alleged breach. Contracts entered into by Contractor which are supported by funds provided under this Agreement, which are consistent with the purposes of this Agreement, and for which the project or service was approved through the a public process 213
approved by Contractor's Board of Directors and for which funds were allocated shall continue to be funded by the City to the extent possible, subject to the availability of funding and ability for the City to assume the contractual obligations, through what would otherwise have been the expiration date of this Agreement if this Agreement is terminated without cause.

3.5.1.2 Effect of Termination
If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished Documents and Data and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request.

3.5.1.3 Replacement services
In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.5.2 Delivery of Notices
All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

Contractor: Bishop Area Chamber of Commerce & Visitors Bureau 690 N. Main Street
Bishop, CA 93514
ATTN: Executive Director
City: City of Bishop
377 W. Line Street
Bishop, CA 93514
ATTN: City Administrator
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Such notice shall be deemed made when personally delivered or when mailed, fortyeight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.5.3 Ownership of Materials and Confidentiality.

3.5.3.1 Documents & Data; Licensing of Intellectual Property This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Contractor or provided to Contractor by the City. City shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk.

3.5.3.2 Confidentiality
All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Contractor in connection with the performance of this Agreement shall be held confidential by Contractor. Such materials shall not, without the prior written consent of City, be used by Contractor for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services.

Nothing furnished to Contractor which is otherwise known to Contractor or is generally known, or has become known, to the related industry shall be deemed confidential.
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3.5.3.3 Confidential lnformation
The City shall refrain from releasing Contractor's proprietary information ("Proprietary Information") unless the City's legal counsel determines that the release of the Proprietary Information is required by the California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction, in which case the City shall notify Contractor of its intention to release Proprietary Information.

Contractor shall have five (5) working days after receipt of the Release Notice to give City written notice of Contractor's objection to the City's release of Proprietary Information. Contractor shall indemnify, defend, and hold harmless the City, and its officers, directors, employees and agents from and against all liability, loss, cost or expense (including attorney's fees) arising out of a legal action brought to compel the release of Proprietary Information. City shall not release the Proprietary Information after receipt of the Objection Notice unless either: (I) Contractor fails to fully indemnify, defend (with City's choice of legal counsel), and hold City harmless from any legal action brought to compel such release; and/or (2) a final and non-appealable order by a court of competent jurisdiction requires that City release such information.

3.5.4 Brown Act, Public Records Act, Conflict of Interest and Harassment Training and Compliance
At all times during the term of this Agreement, Contractor’s board of directors shall comply fully with the Ralph M. Brown Act, Government Code Section 54950 et seq. Contractor’s obligation hereunder shall not be limited to complying with the Brown Act with respect to the Services, but rather such obligations shall apply to all activities of Contractor and/or its board during the term of this Agreement. Contractor shall comply with the California Public Records Act (Government Code Section 6250 et seq). Contractor shall comply with the provisions of the Political Reform Act and the related regulations adopted by California Fair Political Practices Commission, including without limitation the provisions and regulations concerning conflicts of interest. Specific conflict standards for the board and staff will be defined in an adopted conflict of interest policy. Contractor’s management staff and board shall attend similar harassment and ethics training as required of City elected officials and staff, by attending City or, other governmental agency sponsored training or similar online training program. Documentation of training will be maintained by Contractor. BCC shall notify the City Clerk of any Board vacancy and the Name(s) of all new board members. The City, with costs funded from the tourism reserve as provided for in Exhibit C will provide clerking support services to include preparation of agendas, clerking meetings, preparing minutes and coordination of compliance with the above laws and similar support for standing committees that are subject to the 216
Brown Act. All of Contractor’s public meetings shall be held in the City Council Chambers and broadcast through the Granicus system, which may include cable TV government channel broadcasting, unless there is a conflict for meeting space and meetings cannot be rescheduled.

3.5.5 Reserved

3.5.6 Cooperation: Further Acts
The Parties shall fully cooperate with one another and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

3.5.7 Attorney Fees
If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney's fees and all other costs of such action.

3.5.8 Indemnification

3.5.8.1 Scope of lndemnity
To the fullest extent permitted by law, Contractor shall defend, indemnify and hold the City, its directors, officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions, or willful misconduct of Contractor, its officials, officers, employees, subcontractors, Contractors or agents in connection with the performance of the Contractor's Services or this Agreement, including without limitation the payment of all consequential damages, expert witness fees and attorney's fees and other related costs and expenses.

3.5.8.2 Additional Indemnity Obligations
Contractor shall defend, with counsel of City's choosing and at Contractor's own cost, expense and risk, any and all claims, suits, actions or other proceedings of every kind covered by Section 3.5.8.1 that may be brought or instituted against City or its directors, officials, officers, employees, volunteers and agents. Contractor shall pay and satisfy any judgment, award or decree that may be rendered against City or its directors, officials, officers, employees, volunteers and agents as part of any such claim, suit, action or other proceeding. Contractor shall also reimburse City for the cost of any settlement paid by City or its directors, 217
officials, officers, employees, agents or volunteers as part of any such claim, suit, action or other proceeding. Such reimbursement shall include payment for City's attorney's fees and costs, including expert witness fees.

Contractor shall reimburse City and its directors, officials, officers, employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials, officers, employees, agents, or volunteers.

3.5.9 Entire Agreement
This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.

3.5.10 Governing Law
This Agreement shall be governed by the laws of the State of California.

The venue shall be in Inyo County.

3.5.11 Time of Essence
Time is of the essence for each and every provision of this Agreement.

3.5.12 City's Right to Employ Other Contractors
City reserves the right to employ other Contractors.

3.5.13 Successors and Assigns
This Agreement shall be binding on the successors and assigns of the parties.

3.5.14 Assignment or Transfer
Contractor shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.

3.5.15 Construction: References; Captions
Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not workdays. All references to Contractor include all personnel, employees, 218
agents, and subcontractors of Contractor, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

3.5.16 Amendment; Modification
No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.5.17 Waiver
No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

3.5.18 No Third-Party Beneficiaries
There are no intended third-party beneficiaries of any right or obligation assumed by the Parties.

3.5.19 Invalidity: Severability
If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.5.20 Prohibited Interests
Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.5.21 Equal Opportunity Employment
Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, 219
sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Contractor shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

3.5.22 Labor Certification
By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code and agrees to comply with such provisions before commencing the performance of the Services.

3.5.23 Authority to Enter Agreement
Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.5.24 Counterparts
This Agreement may be signed in counterparts, each of which shall constitute an original.

3.6 Subcontracting

3.6.1 To the extent that Contractor subcontracts any portion of the work required by this Agreement, each such subcontract shall contain a provision making it subject to all relevant stipulated in this Agreement. 220

CITY OF BISHOP BISHOP AREA

CHAMBER OF COMMERCE &

VISITORS BUREAU
By: _________________________ By: ________________________ City Administrator Executive Director
Attest:

By: ________________________
City Clerk
Approved as to Form:

By: ________________________
City Attorney

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EXHIBIT A

SCOPE OF SERVICES
Bishop Area Chamber of Commerce & Visitors Bureau ("BCC") is tasked with improving the tourism industry in City and increasing quality visitation. The scope of services provides an overview of the engagement between BCC and the City of Bishop ("City").

Specific deliverables within these scope of service categories will be drafted by BCC and delivered to City Council as part of the annual budget and operating plan review.

Marketing Services: Scope of Work
Bishop Chamber of Commerce serves as both the Destination Marketing/Management Organization and Local Chamber of Commerce/Information Center.

Destination Marketing/Management Programs Include:

Information Center: Open year-round. Staffed with knowledgeable and professional team. Assist walk-in, telephone and email guests with all types of inquiries.

Website: www.bishopvisitor.com is continually updated to offer information about seasonal recreational activities, events that attract visitors, emergency alerts such as weather & road conditions.

Visitor Guide: Magazine style publication updated annually. Print edition distributed at travel shows, regional visitor centers and businesses via Certified Folder Display. Digital version available as download from website.

Advertising: Display ads in a variety of regional and national print and digital publications.

Social Media: Paid placements in out-of-the-area markets on Facebook & Instagram as well as Google Search Ads. Coordinate strategic organic social media programs including Facebook, Instagram, TikTok and YouTube.

Visit Bishop Mobile App (Visit Widget): Available as free app. Useful for guests planning where to go and what to do while in Bishop.

Travel & Sport Shows: Promote Bishop at direct-to-consumer travel and outdoor recreation shows in major cities.

Media Fam Tours: Host social media influencers and travel writers to develop positive stories about Bishop.
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Blake Jones Trout Derby: Organize and promote the state’s largest and longest running single-day trout derby.

Other Events That Draw Visitors To Bishop: Support and promote Craggin’ Classic, Mule Days, Tri-County Fair, VCMC Dual Sport, Flash Foxy, Eastern Sierra Pride, CHSRA State Finals Rodeo Championship and others.

Local-to-Local/Community Programs Include:

Christmas Events: Bishop Chamber is lead organizer of the annual Main Street Christmas Parade and Tree Lighting Ceremony in Bishop City Park. Bishop Chamber also organizes and promotes events designed to increase local shopping during the holiday season (Shop Local Raffle).

Local Events: Bishop Chamber promotes many events produced by other organizations that provide entertainment and cultural enrichment for residents including 4th of July Big Day in the Park and Fireworks, Downtown Markets, Hispanic Heritage Celebration, Monday Night Band Performances in Bishop City Park, Playhouse 395 performances and others.

Networking: Bishop Chamber hosts bi-monthly after hours “mixers” at local business locations for the purpose of highlighting the business and bringing businesspeople together with community leaders to discuss topics in a fun and relaxed setting.

Business Education: Bishop Chamber hosts bi-monthly “lunch & learn” with featured guest speakers on topics that are interesting and helpful for local small businesses.

Community Engagement: Support and promote City of Bishop projects such as planning workshops, surveys and studies. Assist City of Bishop staff by providing data collected by the Bishop Chamber. Maintain database and schedule for monthly Inyo Associates meetings.
223

EXHIBIT B
FY 2024-25 STRATEGIC PLANNING GOALS
This exhibit will be updated annually with a strategic planning session conducted by the BCC Board. Each of the goals planned for the fiscal year will tie directly to the Scope of Services outlined in Exhibit A. All goals should be specific, measurable, attainable, relevant, and timely in order to serve as a true measure of success.

Key Goals/Objectives for FY 2024-2025:
• Continue promoting Bishop as a highly desirable destination, not merely a stopover location.
• Include Responsible Recreation messaging in all efforts – focus on attracting the type of guests that are a good fit for our community.
• Work to increase occupancy, average daily rate and length of stay. • Monitor all marketing investments to ensure reasonable progress is being made. • Promote commercial air service to Bishop airport. Assist guests with planning ground transportation.
• Increase social media marketing efforts for local focused events. • City of Bishop will continue to help the Chamber find a new location. • Support City of Bishop efforts to create a new brand/logo for the destination.

Deliverables:

Bishop Chamber will provide monthly progress reports to City Council Bishop Chamber will provide an annual report to Bishop City Council including social media metrics, website visitation and data collected through Google Analytics, Smith Travel Research, DataFy and other sources.

Additional Information:

The Bishop Chamber of Commerce is a local based non-profit organization. Our mission is to promote business, tourism and responsible recreation for the benefit of our community. The Chamber of Commerce side of the organization is largely self-sufficient, funded by membership dues and fundraising. The Destination Marketing/Management side of the organization has a much larger operating budget with funding derived from many sources including City of Bishop, County of Inyo, event co-sponsorships and Bishop Tourism Improvement District.
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EXHIBIT C

COMPENSATION
This exhibit will be updated annually based on the City budget, approved Transient Occupancy Tax (TOT) revenue and any adjustments to allocation or reserve rates approved by City Council. The City will provide an updated Exhibit C by July 1 of each year.

Section 1: Payments, Financial Accounting, and Reporting (a) Funding Amount for FY 2024-25
For FY 2024-25, Contractor shall receive $85,000. The City of Bishop also shall provide office space at no charge for the bishop Chamber of Commerce & Information Center, including utilities and maintenance (estimated value of $50,000 per year).
(b) By January 30th of each year, BCC will provide to the City an accounting, plus a copy of any audit of expenditures showing the use of City provided funding for the previous fiscal year, July 1 to June 30. (c) Funds received from non-City sources shall be identified and accounted for separately. Separation of sources and uses of funds is necessary to provide accounting of the use of restricted funds in compliance with any restrictions placed on funding.

Section 2: The City may in its sole discretion provide additional funding to BCC in amounts approved by a resolution of the City Council. The resolution will set forth the purpose of the funding, the source, any restrictions, and other matters relating thereto.

Section 3: In the event BCC ceases to operate or exist, or the Agreement is terminated, all unexpended City funds held by BCC shall be returned to the City.

Section 4: FY 2024-25 Payment Schedule
(a) Contractor shall invoice the City for two payments pertaining to FY 2024-25.
(b) Invoice 1 shall be submitted for services rendered through December 31, 2024.
(c) Invoice 2 shall be submitted for services rendered through June 30, 2025.
(d) Invoice 2 shall be submitted no later than July 31, 2025. 225
Agenda Item: 14.H
Date of Meeting: October 28, 2024
Department: City Clerk
To: City Council
From: Robin Picken
Subject: Granicus Agreement – One-Year Extension 11/12/2024-11/11/2025 Prepared On: October 14, 2024
Attachments: Granicus Agreement 2018-2021
Granicus Agreement 2023/11/12 to 2024/11/11
Granicus Proposed Agreement 2024/11/12 to 2025/11/11

STAFF REPORT
Background/History:

The City of Bishop has contracted with Granicus since May of 2014 to provide the citizens of Bishop with a transparent and open meeting platform to view the City of Bishop’s City Council, City Commissions, and other City related meetings, their posted agendas, and approved minutes.

To date, the City staff feels that Granicus has performed their services in a satisfactory manner and staff has agreed to also include their agenda management solution called PEAK Agenda management which added an additional cost of $3,300.00 for 11/12/2023- 11/11/2024, $3,531.00 for 11/12/2024-11/11/2025, and $3,778.17 for 11/12/2025— 11/11/2026.

Analysis/Discussion:

The City’s current agreement with Granicus was effective November 12, 2018 to November 11, 2021 and upon mutual written agreement, the term of this agreement can be extended annually for an additional one (1) year period, or longer as the parties agree.

The Council approved a one (1) year extension for 2021-2022, 2022-2023, and on October 23, 2023, the City Council approved the Granicus Agreement – One-Year Extension 11/12/2023-11/11/2024 with an annual cost of $14,685.74.

Economic Impacts:

There is no significant economic impact.

Budget Impacts:
226
The current annual cost to the City is $14,685.74. If the Council approves the one-year renewal for Granicus’ services, the annual cost will go up 3.9% from $14,685.74 to $15,258.31 for November 12, 2024 to November 11, 2025.

Legal Review:

Legal review is not necessary for this agenda item.

Recommended Action:

Council consideration to approve the proposed Granicus Subscription Renewal from November 12, 2024 to November 11, 2025 with an annual cost of $15,258.31.

Approved By: Ethan Aukee 10/15/2024
Approved By: Robin Picken 10/15/2024
Approved By: Deston Dishion 10/16/2024
Approved By:
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THIS IS NOT AN INVOICE Order Form
Prepared for
Bishop, CA
Order #: Q-377019
Prepared: 24 Sep 2024

Granicus Proposal for Bishop, CA

ORDER DETAILS
Prepared By: Korgbae Freeman
Phone:

Email: [email protected]
Order #: Q-377019
Prepared On: 24 Sep 2024
Expires On: 11 Nov 2024
Currency: USD
Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of performance.)

Period of Performance: 12 Nov 2024 - 11 Nov 2025

ORDER TERMS
Current Subscription
End Date: 11 Nov 2024
256
Order Form
Bishop, CA
Order #: Q-377019
Prepared: 24 Sep 2024

PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this Proposal.

Renewing Subscription Fees
Solution Billing
Frequency Quantity/Unit Annual Fee
Government Transparency Suite Annual 1 Each $4,697.19
Peak Agenda Management Annual 1 Each $3,531.00
Granicus Encoding Appliance Software
(GT) Annual 1 Each $1,565.73
Meeting Efficiency Suite Annual 1 Each $3,131.45
Open Platform Suite Annual 1 Each $2,332.94
Send Agenda (Peak) Annual 1 Each $0.00
govDelivery for Integrations Annual 1 Each $0.00
SUBTOTAL: $15,258.31
257
Order Form
Bishop, CA
Order #: Q-377019
Prepared: 24 Sep 2024

PRODUCT DESCRIPTIONS
Solution Description
Government Transparency
Suite
Government Transparency are the live in-meeting functions. Streaming of an event, pushing of documents, and indexing of events.

Peak Agenda Management Peak Agenda Management is a Software-as-a-Service (SaaS) solution that enables government organizations to simplify the agenda management and minutes recording process of the clerk’s office. Peak Agenda Management allows clerks to streamline the way they compile and produce agendas and record minutes for public meetings and includes:
• Unlimited user accounts
• Unlimited meeting bodies and meeting types
• Access to up to one (1) Peak Agenda Management site
Granicus Encoding Appliance
Software (GT)
Granicus Encoding Appliance Software (GT) This includes the LiveManager Software solution where webcasts are started/stopped, agendas amended and indexed, votes and attendance recorded, and minutes created.

Meeting Efficiency Suite Meeting Efficiency is a hybrid Software-as-a-Service (SaaS) and Hardwareas-a-Service (HaaS) solution that enables government organizations to simplify the in-meeting management and post-meeting minutes creation processes of the clerk’s office. By leveraging this solution, the client will be able to streamline meeting data capture and minutes production, reducing staff efforts and decreasing time to get minutes published. During a meeting, use LiveManager to record roll calls, motions, votes, notes, and speakers, all indexed with video. Use the index points to quickly edit minutes, templates to format in Microsoft Word, and publish online with the click of a button. Meeting Efficiency includes:
• Unlimited user accounts
• Unlimited meeting bodies
• Unlimited storage of minutes documents
• Access to the LiveManager software application for recording information during meetings
• Access to the Word Add-in software component for minutes formatting in MS Word if desired
• Up to one (1) MS Word minutes template (additional templates can be purchased if needed)
258
Order Form
Bishop, CA
Order #: Q-377019
Prepared: 24 Sep 2024

Solution Description
Open Platform Suite Open Platform is access to MediaManager, upload of archives, ability to post agendas/documents, and index of archives. These are able to be published and accessible through a searchable viewpage.

Send Agenda (Peak) Send Agenda is dependent on an active subscription to the relevant govMeetings agenda.
govDelivery for Integrations Send notification bulletins directly to constituents who subscribe to receive updates directly through Granicus (powered by govDelivery). Receive a monthly metrics report delivered via email to show subscriber growth and engagement activity for the past month of bulletin sends, and grow subscribers through access to the Granicus Advanced Network.

Note: govDelivery integrations is dependent on an active subscription to the relevant govMeetings agenda or govAccess CMS solutions.

GRANICUS ADVANCED NETWORK AND SUBSCRIBER INFORMATION
• Granicus Communications Suite Subscriber Information. o Data provided by the Client and contact information gathered through the Client's own web properties or activities will remain the property of the Client ('Direct Subscriber'), including any and all personally identifiable information (PII). Granicus will not release the data without the express written permission of the Client, unless required by law. o Granicus shall: (i) not disclose the Client's data except to any third parties as necessary to operate the Granicus Products and Services (provided that the Client hereby grants to Granicus a perpetual, non-cancelable, worldwide, non-exclusive license to utilize any data, on an anonymous or aggregate basis only, that arises from the use of the Granicus Products by the Client, whether disclosed on, subsequent to, or prior to the Effective Date, to improve the functionality of the Granicus Products and any other legitimate business purpose, including the right to sublicense such data to third parties, subject to all legal restrictions regarding the use and disclosure of such information).
• Data obtained through the Granicus Advanced Network.
o Granicus offers a SaaS product, known as the Communications Cloud, that offers Direct Subscribers recommendations to subscribe to other Granicus Client's digital communication (the 'Advanced Network'). When a Direct Subscriber signs up through one of the recommendations of the Advanced Network, that subscriber is a 'Network Subscriber' to the agency it subscribed to through the Advanced Network.
o Network Subscribers are available for use while the Client is under an active subscription with Granicus. Network Subscribers will not transfer to the Client upon termination of any Granicus Order, SOW, or Exhibit. The Client shall not use or transfer any of the Network Subscribers after termination of its Order, SOW, or Exhibit placed under this agreement. All information related to Network Subscribers must be destroyed by the Client within 15 calendar days of the Order, SOW, or Exhibit placed under this agreement terminating. o Opt-In. During the last 10 calendar days of the Client's subscription, the Client may send an optin email to Network Subscribers that shall include an explanation of the Client's relationship with 259
Order Form
Bishop, CA
Order #: Q-377019
Prepared: 24 Sep 2024

Granicus terminating and that the Network Subscribers may visit the Client's website to subscribe to further updates from the Client in the future. Any Network Subscriber that does not opt-in will not be transferred with the subscriber list provided to the Client upon termination.

UPDATES TO SHARED SHORT CODES FOR SMS/TEXT MESSAGING (US CLIENTS ONLY):
• Granicus will be migrating all clients with SMS/Text Messaging Solutions using a shared short code option to a unique standard toll-free number within the United States (International numbers not supported). Short Codes are recommended for Text-to-Subscribe functionalities, if enabled where available, for an additional fee.
• Client must have explicit opt-in for all destinations sent to and adhere to all CTIA guidelines for the duration of its use.
260
Order Form
Bishop, CA
Order #: Q-377019
Prepared: 24 Sep 2024

TERMS & CONDITIONS
• This quote, and all products and services delivered hereunder are governed by the terms located at https://granicus.com/legal/licensing, including any product-specific terms included therein (the “License Agreement”). If your organization and Granicus has entered into a separate agreement or is utilizing a contract vehicle for this transaction, the terms of the License Agreement are incorporated into such separate agreement or contract vehicle by reference, with any directly conflicting terms and conditions being resolved in favor of the separate agreement or contract vehicle to the extent applicable. • If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of quote Q-377019 dated 24 Sep 2024 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order. • This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is the responsibility of Bishop, CA to provide applicable exemption certificate(s). • Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate the subscription.
• The terms and conditions set forth in the Agreement effective 12 Nov 2018 are incorporated herein by reference. 261
Order Form
Bishop, CA
Order #: Q-377019
Prepared: 24 Sep 2024

BILLING INFORMATION
Billing Contact: Purchase Order
Required?
[ ] - No
[ ] - Yes
Billing Address: PO Number:

If PO required
Billing Email: Billing Phone:

If submitting a Purchase Order, please include the following language:

The pricing, terms, and conditions of quote Q-377019 dated 24 Sep 2024 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order.

AGREEMENT AND ACCEPTANCE
By signing this document, the undersigned certifies they have authority to enter the agreement. The undersigned also understands the services and terms.

Bishop, CA
Signature:
\s1\
Name:
\n1\
Title:
\t1\
Date:
\d1\
262
Agenda Item: 14.I
Date of Meeting: October 28, 2024
Department: Public Works
To: City Council
From: Nora Gamino
Subject: Public Works Superintendent and Supervisor Job Descriptions Prepared On: October 24, 2024
Attachments: FT Public Works Supervisor DRAFT
FT Public Works Superintendent DRAFT

STAFF REPORT
Background/History:

The job descriptions for two leadership positions in the Public Works Department need to be updated and brought to current city standards. The Superintendent position has been vacant since February 2020 and the job description has not been revised since 2012. The Supervisor position is currently encumbered, but the job description has not been updated since 2001.

In 2020, while the department’s leadership staff was transitioning, a new supervisory position, Lead Maintenance Worker, was created. Since the lead position was created, the Superintendent position has remained vacant. As such, the Supervisor has been performing the job duties of the Superintendent and the Lead Maintenance Worker has been performing the job duties of the Supervisor, both without additional compensation.

Analysis/Discussion:

Updates to the Superintendent position include a categorization of types of duties performed, elaboration of the professional work duties and requirements, and inclusion of new standardized language. Updates to the Supervisor position include clarification of responsibilities regarding the role in the operation of the wastewater treatment plant and water system, elaboration of the supervisory duties, and inclusion of new standardized language.

Economic Impacts:

N/A
Budget Impacts:

To accommodate a change in personnel to fill the Superintendent position, a budget adjustment is necessary. Based on promotions of the current staff into these positions, there will be a total Fiscal Year 2024 – 2025 budget adjustment increase of $36,796.02 divided as follows: General Fund: $8,279.10; Sewer Fund: $12,878.61; Gas Tax Fund: $4,599.50; Water Fund: $11,038.80.
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Legal Review:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

Recommended Action:

Council consideration to approve the revised Public Works job descriptions for the Superintendent and Supervisor positions and approve a corresponding budget adjustment as proposed.

Approved By: Ethan Aukee 10/24/2024
Approved By: Robin Picken 10/24/2024
Approved By: Deston Dishion 10/24/2024
Approved By:
264

CITY OF BISHOP

PUBLIC WORKS
Public Works Supervisor
Public Works Supervisor Page 1 of 5
Job Description, revised October 2024

DEFINITION
The Public Works Supervisor plays a crucial role in overseeing and managing the daily operations of the Public Works Department by supervising the Public Works Maintenance Crew. This position involves supervising staff, ensuring compliance with safety regulations, and maintaining city infrastructure, including streets, sidewalks, and water systems. The Supervisor also coordinates with contractors and various city departments, supports budget and policy implementation, and fosters positive community relations by handling public inquiries and complaints effectively.

SUPERVISION RECEIVED AND EXERCISED
• Receives general supervision from Public Works Superintendent • Exercises supervision over Public Works Maintenance Workers

EXAMPLE OF DUTIES
Tasks performed by the Public Works Supervisor are predominantly supervisorial in nature and involve working in the office and field with and through staff, contractors, agencies, and others to accomplish work.

Duties may include, but are not limited to, the following:

Staff Supervision and Development:
• Supervise, train, evaluate, and discipline assigned staff by conducting regular performance reviews, providing constructive feedback, and implementing corrective actions when necessary.
• Support the recruitment, development, and retention of staff by participating in hiring processes, identifying training opportunities for skill enhancement, and implementing strategies to improve job satisfaction and employee engagement. • Assign duties and check work for accuracy, neatness, and adherence to policies, procedures, and design standards.
• Organize work procedures, prepare work schedules, and manage workflows, including the on-call schedule.
• Communicate instructions both verbally and in writing.

Operations and Management:
• Serve as Designated Operator-In-Charge of the wastewater treatment plant. • Serve as Shift Operator for water treatment and distribution. 265
Public Works Supervisor Page 2 of 5
Job Description, revised October 2024
• Inspect work by private contractors on public works facilities and within public rights-of-way and ensuring adherence to encroachment permit requirements. • Develop and manage the snow removal and street sweeping programs, including equipment operation, maintenance, and staff scheduling.

Safety and Compliance:
• Foster a safe work environment and practices.
• Ensure safety regulations are followed internally and on contracted construction and maintenance projects.
• Assist in ensuring city water and sewer systems meet State Water Resources Control Board and public health standards, including conducting mandated testing and reporting.

Planning and Infrastructure:
• Support the planning, organization, and implementation of programs for improving, operating, and maintaining the City's infrastructure, including streets, sidewalks, curbs, gutters, sewers, water, and drainage systems.
• Contribute to the development or update of city transportation improvement programs, comprehensive water and sewer master plans, capital improvement plans, and other municipal infrastructure plans.

Budget and Policy:
• Contribute to the development and implementation of department goals, objectives, policies, and procedures for the Public Works Department. • Provide input into department budgets and help administer adopted budgets in assigned areas.

Public Relations and Communication:
• Enhance the public image of Public Works and gather and consider public feedback.
• Handle calls and inquiries from the public about complaints, assess issues, and determine solutions or appropriate actions to resolve them. • Build cooperative relationships with other city departments and agencies and coordinate activities with them.

QUALIFICATIONS
The Public Works Supervisor possesses the following minimum qualifications or their equivalent:
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Public Works Supervisor Page 3 of 5
Job Description, revised October 2024
Knowledge:
• Operations and functions of municipal public works, including wastewater and water treatment, street maintenance, and snow removal.
• Relevant safety regulations and environmental standards affecting public works operations.
• Materials, methods, practices, and equipment used in constructing and maintaining streets, sidewalks, sewers, water systems, and storm drains. • Principles of supervision, training, and team development. • Operational requirements of inspecting and maintaining public infrastructure, including streets, sidewalks, curbs, gutters, sewers, and drainage systems.

Skills:
• Computer competency, including Microsoft Office Suite, spreadsheets, databases, SCADA, and Geographic Information System (GIS) software. • Proficient in English for effective verbal and written communication. • Competence in mathematics for basic budgeting, scheduling, and operational planning of public works projects.

Abilities:
• Supervise and guide staff effectively, including the ability to provide feedback, evaluate performance, and administer corrective actions. • Contribute to staff development and retention through training and positive team dynamics.
• Manage and coordinate work schedules and workflows, including organizing oncall duties. • Communicate clearly and provide instructions both verbally and in writing to staff and the public.
• Inspect public works facilities and contractor work to ensure compliance with standards and regulations.
• Foster positive relationships with the public, respond to inquiries, and resolve complaints effectively.
• Build and maintain cooperative relationships with other departments and agencies, coordinating shared activities and projects.

EXPERIENCE AND TRAINING GUIDELINES
• Five years of increasingly responsible experience in the operation, maintenance and repair of streets, sidewalks, and sewer, water, and storm drain system. 267
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Job Description, revised October 2024
• Two years of experience leading work crews in the construction, operation, and maintenance of public works infrastructure, or equivalent.

LICENSE AND CERTIFICATES
• Possession of, or the ability to obtain within 3 months, an appropriate California driver's license.
• Possession of, or the ability to obtain within 6 months, a Grade 1 California Wastewater Treatment Certificate.
• Possession of, or the ability to obtain within 6 months, a Grade I California Water Treatment Certificate. (T1)
• Possession of, or the ability to obtain within 6 months, a Grade I California Water Distribution Certificate. (D1)

TOOLS AND EQUIPMENT USED
• Computers and computer tools, such as those with Microsoft Office Suite, SCADA systems, GIS software, and databases, are needed to manage and analyze data related to public works activities.
• Communication tools, such as phones and digital platforms, including email, used for interacting with staff, agencies, and the public.
• Inspection and monitoring tools, such as measuring devices, video equipment, and surveying equipment necessary for inspections and ensuring safety compliance. • Maintenance and operational tools, such as those for street maintenance, water treatment, and sewer systems, along with standard tools for construction, maintenance, and repair activities. Includes power tools and hand tools. • Motor vehicles and other equipment, such as street sweepers, vacuum trucks, backhoes, and other heavy equipment.

PHYSICAL, MENTAL AND EMOTIONAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Meet and maintain standards of physical endurance and agility; perform heavy manual labor; lift in excess of ninety pounds; use a pick and shovel; move tools and equipment by pushing and pulling; stand and walk on uneven surfaces; work in confined spaces; work in adverse weather conditions; must have the physical stamina to withstand repetitive bending, twisting, squatting, and reaching overhead.
• The employee must have the ability to develop and maintain cooperative working relationships; remain composed and respond appropriately to difficult situations; 268
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Job Description, revised October 2024
recognize emotionally charged issues or problems, cope effectively with various responses and apply sound judgment in problem solving.
• While performing the duties of this job, the employee is required to stand; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is required to sit; climb or balance; stoop, kneel, crouch, or crawl; push and pull; talk or hear; and smell. • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee works in an outdoor setting with varying temperatures. The employee regularly works on or near moving mechanical parts and in high and/or precarious places and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock and vibration. The noise level in the work environment is usually quiet to loud.

A moderate amount of travel within the local area is required.

SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference checks; job related tests as well as a polygraph examination may be required.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Approved by Council:
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Job Description and
Essential Function Analysis
Job Title: Public Works Supervisor Department: Public Works Agency: City of Bishop Position Summary:

Oversees and manages the daily operations of the Public Works Department by supervising the Public Works Maintenance Crew.

This position involves supervising staff, ensuring compliance with safety regulations, and maintaining city infrastructure, including streets, sidewalks, and water systems. The position also coordinates with contractors and various city departments, supports budget and policy implementation, and fosters positive community relations by handling public inquiries and complaints effectively.

Employment and Work Conditions:

Type of employment X Regular  Temp/Seasonal X Full-time  Part-time  At Will  Contract Competitive service X Yes  No FLSA status Exempt X Non-Exempt Bargaining unit Miscellaneous Salary or pay range $5,896-
$7,846/month
Pay differential, incentives, specialty pay, etc. Water and Wastewater certificates, Longevity Work setting Office and field Attire City provided uniform Work days Monday - Friday Location City of Bishop Exposure to others Co-workers and public Work hours Monday - Friday 7:00am – 3:30pm
Supervisor Public Superintendent Driving required X Yes (check type below)  No Core hours Supervises 6 Maintenance Workers X Class C  Commercial Overtime required As needed Travel required  Yes X No Weekends required As needed
Pre-employment tests Required Comments
Pre-placement exam  Yes X No
Pre-employment medical
exam
X Yes  No
Live Scan, criminal record X Yes  No
Other:  Yes X No
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Job Description and Essential Function Analysis Job Title: Public Works Supervisor April 10, 2020 California JPIA Page 2 of 10
Job Duties and Functions:

Cells will auto adjust for length of content; additional rows can be added.

Essential:

Yes/No Frequency
(Use key)

1. Supervision: Providing instructions and assistance to subordinate staff in the day-to-day operation of the wells, water distribution system, sewer collection system, and Wastewater Treatment Plant. Direct assignments among subordinate staff, and to track the status and timely completion of the project. Supervise, train, evaluate, and discipline assigned staff by conducting regular performance reviews, providing constructive feedback, and implementing corrective actions when necessary. Support the recruitment, development, and retention of staff by participating in hiring processes, identifying training opportunities for skill enhancement, and implementing strategies to improve job satisfaction and employee engagement. Assign duties and check work for accuracy, neatness, and adherence to policies, procedures, and design standards. Organize work procedures, prepare work schedules, and manage workflows, including the on-call schedule.

Communicate instructions both verbally and in writing. Develop and manage the snow removal and street sweeping programs, including equipment operation, maintenance, and staff scheduling. Maintaining work schedules, assignments, and evaluations of the work performed by subordinate staff, along with the implementation and maintenance of a Work Order Program. Coordination and monitoring the programs and activities of the division for the efficient and effective functioning and the attainment of program goals and objectives. Coordinating and evaluation of the short- and long-term work programs of the operations, maintenance, fleet management, and the wastewater treatment plant. Work involves coordinating activities with the Public Works Superintendent for program planning and operational matters. Maintaining work schedules, assignments and evaluations of the work performed by subordinate staff, along with the implementation and maintenance of a Work Order Program to direct assignments among subordinate staff, and to track the status and timely completion of the project. Conducting weekly staff meetings with subordinates pertaining to the status of programs and advising the Public Works Superintendent on their status. Contributing to the preliminary operational and capital improvement budgets for the Water system, Sewer system, Wastewater Treatment Plant, and Streets for review and final preparation by the Public Works Director.

Yes Frequent

2. Administrative Duties: Foster a safe work environment and practices. Ensure safety regulations are followed internally and on contracted construction and maintenance projects. Coordination with the City’s Personnel Officer to implement and maintain a safety program for Public Works employees, along with attending Risk Management meetings with the Personnel Officer. Inspect work by private contractors on public works facilities and within public rights-of-way and ensure adherence to encroachment permit requirements. Inspection of City facilities for safety concerns and equipment deficiencies. Assist in ensuring city water and sewer systems meet State Water Resources Control Board and public health standards, including conducting mandated testing and reporting. Monitor water production and quality control standards. Monitor test results, discharge requirements, and wastewater flows. Read water meters, as necessary. Investigate water, sewer, and street complaints and leaks, testing, water storage tank maintenance, asphalt crack sealing, seal coating, and patching. Keep current on water and wastewater guidelines and regulations. Support the planning, organization, and implementation of programs for improving, operating, and maintaining the City's infrastructure, including streets, sidewalks, curbs, gutters, sewers, water, and drainage systems. Contribute to the development or update of city transportation improvement programs, comprehensive water and sewer master plans, capital improvement plans, and other municipal infrastructure plans. Gather data for and provide input on water and sewer maintenance five-year system improvement plans, and annual updates of new water installation costs and comparisons with existing rates. Contribute to the preliminary operational and capital improvement budgets for the water system, sewer system, wastewater treatment plant, and streets for review and final preparation by the Public Works Director. Provide input into department budgets and help administer adopted budgets in assigned areas. Maintain records of inspections, installations, and performance certifications on all devices tested and inspected annually. Coordinate and monitor the programs and activities of the division for efficient and effective functioning Yes Occasional
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and the attainment of program goals and objectives. Coordinate with building inspector on the installation of devices required on new construction. Coordinate Public Works services for citywide events.

3. Maintenance/Repairs: Serve as Designated Operator-In-Charge of the wastewater treatment plant. Serve as Shift Operator for water treatment and distribution. Investigation of water leaks and water quality, testing, altitude and pressure reducing valve repairing and testing, water storage tank plating, asphalt crack sealing, seal coating, and patching. Perform maintenance tasks that require the use of maintenance and operational tools, such as those for street maintenance, water treatment, and sewer systems, along with standard tools for construction, maintenance, and repair activities. Includes power tools and hand tools.

Yes Frequent

4. Driving/Training: Driving a city vehicle to various locations throughout the city. Operating heavy equipment and other types of equipment throughout the city. Attending and participating in city and non-city hosted trainings and keeping updated training records, including training required to maintain certifications.

Yes Occasional

5. Customer Service: Enhance the public image of Public Works and gather and consider public feedback. Handle calls and inquiries from the public about complaints, assess issues, and determine solutions or appropriate actions to resolve them.

Build cooperative relationships with other city departments and agencies and coordinate activities with them. Assisting the Public Works Superintendent in receiving and acting upon citizen complaints. Investigating water complaints and leaks.

Yes Occasional

6. Emergency Stand-By: Responding to emergency calls relating to water, sewer, streets, facilities, and other city related emergencies.

Not performed on a daily basis.

Yes Seldom
Frequency: Never – Does not occur; Seldom – Less than 30 minutes per shift; Occasional – From 1/16 to 1/3 of a shift, or .5 hours to 2.5 hours of an 8-hour day; Frequent – From 1/3 to 2/3 of a shift, or

2.6 to 5.2 hours per 8-hour day; Constant – More than 2/3 of a shift, or more than 5.3 hours per 8 hour day Qualifications and Requirements:

Cells will automatically adjust for length of content; additional rows can be added. Required Preferred

1. Education (level of education needed to successfully accomplish the essential functions of the job):

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to the completion of the twelfth (12th) grade.

X

2. Experience (level of experience required to start job position and successfully accomplish the essential functions of the job):

Five years of increasingly responsible experience in the maintenance, repair, and construction of Public Works related project; and two years of experience leading work crews in the construction, operation, and maintenance of public works infrastructure, or equivalent.

X

3. Skills: Computer competency, including Microsoft Office Suite, spreadsheets, databases, SCADA, and Geographic Information System (GIS) software. Proficient in English for effective verbal and written communication. Competence in mathematics for basic budgeting, scheduling, and operational planning of public works projects.

X

4. Knowledge of: Operations and functions of municipal public works, including wastewater and water treatment, street maintenance, and snow removal. Relevant safety regulations and environmental standards affecting public works operations.

Materials, methods, practices, and equipment used in constructing and maintaining streets, sidewalks, sewers, water X
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Job Description and Essential Function Analysis Job Title: Public Works Supervisor April 10, 2020 California JPIA Page 4 of 10
systems, and storm drains. Principles of supervision, training, and team development. Operational requirements of inspecting and maintaining public infrastructure, including streets, sidewalks, curbs, gutters, sewers, and drainage systems.

5. Ability to: Supervise and guide staff effectively, including the ability to provide feedback, evaluate performance, and administer corrective actions. Contribute to staff development and retention through training and positive team dynamics.

Manage and coordinate work schedules and workflows, including organizing on-call duties. Communicate clearly and provide instructions both verbally and in writing to staff and the public. Inspect public works facilities and contractor work to ensure compliance with standards and regulations. Foster positive relationships with the public, respond to inquiries, and resolve complaints effectively. Build and maintain cooperative relationships with other departments and agencies, coordinating shared activities and projects.

X

6. Job-related licenses, certifications, and/or designations: Possession of both California State certifications in Water Distribution Grade I or higher, Water Treatment Grade I, and Wastewater Treatment Grade I or higher. Possession of a valid California Driver License, Class C.

X

7. Attendance X

8. Security clearances X

9. Criminal record complies with agency’s Live Scan Policy or other policies (including out-of-state records) X

10. Language(s): English X

11. Transportation  personal vehicle agency-owned vehicle  public transportation X

12. Automobile liability insurance complies with agency’s Vehicle Usage Policy X

13. Driving record acceptable per the agency’s Vehicle Usage Policy X

14. Enrollment in agency’s DMV EPN (Employer Pull Notice) program X

15. Credit history acceptable per the agency’s fiduciary, finance or accounting policies

16. Continuing education and training relevant to successfully accomplish the essential functions of the job X 273
Job Description and Essential Function Analysis Job Title: Public Works Supervisor

Essential Function Analysis
Key: Frequency: The amount of time or number of times per work period that a task is performed Never – Does not occur
Seldom – Less than 30 minutes per shift
Occasional – From 1/16 to 1/3 of a shift, or .5 hours to 2.5 hours of an 8-hour day Frequent – From 1/3 to 2/3 of a shift, or 2.6 to 5.2 hours per 8-hour day Constant – More than 2/3 of a shift, or more than 5.3 hours per 8 hour day Occurrence: How often activity or task is performed
Daily – Occurs regularly
Intermittent – Task performed several times throughout the day Periodic – Not done on a daily basis
Duration: The length of time a task or activity is performed during a session Essential Non-Essential (optional)
Essential Frequency Occurrence Frequency Occurrence
A. Physical Demands Y N N S O F C D I P Duration NS O F C D I P Duration Comments

1. Sit X X X Up to 2½ hrs.

2. Stand X X X Up to 10 min.

3. Walk flat or level terrain X X X Up to 15 min.
uneven terrain X X X Up to 5 min.
4a. Lift up to 10 pounds X X X Seconds
Above 11 – 25 pounds X X X Seconds
Shoulder 26 – 40 pounds X X X Seconds
41 – 55 pounds X X X Seconds
56 – 75 pounds X
>75 pounds X
4b. Lift up to 10 pounds X X X X Seconds
at Waist 11 – 25 pounds X X X Seconds
or Chest 26 – 40 pounds X X X Seconds
41 – 55 pounds X X X Seconds
56 – 75 pounds X X X Seconds
>75 pounds X X X Seconds
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Job Description and Essential Function Analysis Job Title: Public Works Supervisor

Essential Non-Essential (optional)
Essential Frequency Occurrence Frequency Occurrence
A. Physical Demands Y N N S O F C D I P Duration NS O F C D I P Duration Comments 4c. Lift up to 10 pounds X X X Seconds
Below 11 – 25 pounds X X X Seconds
Waist 26 – 40 pounds X X X Seconds
41 – 55 pounds X X X Seconds
56 – 75 pounds X X X Seconds
>75 pounds X X X Seconds

5. Carry up to 10 pounds X X X Up to 5 min. Up to 50 yards List 11 – 25 pounds X X X Up to 3 min. Up to 10 yards
distance 26 – 40 pounds X X X Up to 1½ min. Up to 5 yards In 41 – 55 pounds X X X Up to 1½ min. Up to 5 yards
comments 56 – 75 pounds X X X Up to 1½ min. Up to 5 yards >75 pounds X X X Up to 1½ min. Up to 5 yards

6. Push X X X Seconds

7. Pull X X X Up to 5 min.

8. Twist X X X Seconds

9. Bend X X X Seconds

10. Stoop X X X Seconds

11. Kneel X X X Seconds

12. Crawl X X X Up to 15 min.

13. Crouch X X X Seconds

14. Squat X X X Seconds

15. Climb (stairs, steps, ladder) X X X Up to 2 min.

16. Run X X X Up to 2 min.

17. Jump X X X Seconds

18. Lie down (stomach, side, back) X X X Up to 5 min.

19. Balance X X Up to 2 min.

20. Neck extension X X X Seconds
flexion X X X Seconds
turning X X X Seconds

21. Upper Extremity Activities
a. Reach at, below shoulders X X X Up to 2½ hrs.
above shoulders X X X Seconds
b. Grasp simple X X X Up to 2½ hrs.
power X X X Seconds
c. Manipulate gross X X X Up to 30 min.
fine X X X Up to 1 hour
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Job Description and Essential Function Analysis Job Title: Public Works Supervisor

Essential Non-Essential (optional)
Essential Frequency Occurrence Frequency Occurrence
A. Physical Demands Y N N S O F C D I P Duration NS O F C D I P Duration Comments d. Keyboard and mouse X X X Up to 10 min.

22. Foot controls X X X Up to 2½ hrs.

23. Stamina, endurance X X X Up to 8 hrs.

Essential Non-Essential (optional)
Essential Frequency Occurrence Frequency Occurrence
B. Mental and Psychological
Demands Y N N S O F C D I P N S O F C D I P Comments

1. Comprehend and follow
instructions
X X X

2. Perform and complete assigned
tasks
X X X

3. Maintain work pace X X X

4. Perform complex or varied tasks X X

5. Relate to others X X X

6. Advise, counsel, influence X X X

7. Train or give instruction X X X

8. Work independently X X X

9. Plan, direct, control, supervise X X X

10. Supervise employees X X X

11. Supervise non-employees X X X

12. Represent the agency X X X

13. Interacting with the public X X X

14. Assume responsibility for
persons or property
X X X

15. Participate in team or group
activities
X X X

16. Work around traffic, crowds,
distractions
X X X

17. 18.

19. 276
Job Description and Essential Function Analysis Job Title: Public Works Supervisor

Essential Non-Essential (optional)
Essential Frequency Occurrence Frequency Occurrence
C. Environmental Exposures Y N N S O F C D I P Duration N S O F C D I P Duration Comments

1. Work indoors X X X X Up to 2½ hrs.

2. Work outdoors X X X Up to 4½ hrs.

3. Driving X X X Up to 2½ hrs.

4. Heights X X X Up to 2 min.

5. Lighting extremes X X X Seconds

6. Temperature extremes
(give ranges)
X X Up to 10 min. Temperatures can be
below 30 and above 100
degrees

7. Airborne contaminants
(pollen, smog, smoke, dust)
X X X Up to 8 hrs.

8. Gas, fumes, odors X X X Up to 5 min.

9. Electrical X X X Up to 1 hour

10. Water X X X Up to 10 min.

11. Biohazard X X X Up to 2 hrs.

12. HazMat
(includes solvents, ammonia, lead,
asbestosis, paint, welding,
corrosives)
X X X Up to 1 hour

13. Flammable, combustible X X X Up to 20 min.

14. Noise (above 85dB) X X X Up to 20 min.

15. Vibration X X X Up to 30 min.

16. Explosives X

17. 18.
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Job Description and Essential Function Analysis Job Title: Public Works Supervisor

Essential Non-Essential (optional)
Essential Frequency Occurrence Frequency Occurrence
Comments
Identify for which function each is required
D. Communication and
Sensory Demands Y N N S O F C D I P N S O F C D I P

1. Sight X X X 1,2,3,4,5,6

2. Smell X X X 1,2,3,4,6

3. Hearing X X X 1,2,3,4,5,6

4. Taste X X X 1,3,5,6

5. Tactile, touch (e.g., hot, texture) X X X 1,3,4,6

6. Speaking X X X 1,2,3,4,5,6

7. Reading X X X 1,2,3,4,5,6

8. Writing (inc. keyboarding) X X X 1,2,3,4,5,6
Essential Non-Essential (optional)
Essential Frequency Occurrence Frequency Occurrence
E. Equipment, Vehicles,
Machinery Y N N S O F C D I P Duration N S O F C D I P Duration Comments

1. Office keyboard X X X Up to 10 min.
equipment copier, fax X X X Seconds
telephone, cell X X X Up to 5 min.
pen, stapler, etc. X X X Seconds
postage, binding X

2. Hand tools X X X Up to 10 min.

3. Safety equipment/PPE X X X Up to 30 min.

4. Private passenger vehicle X X X Up to 1 hour

5. Golf cart, utility vehicle X

6. Motorcycle, bicycle X

7. Light utility vehicle or truck X X X UP to 1 hour

8. Heavy utility vehicle X

9. Earthmoving equipment X X X Up to 2½ hrs. Backhoe, Loader

10. Construction equipment X X X Up to 2½ hrs. Backhoe, Loader, Sweeper

11. Transit equipment X

12. Landscaping equipment X X X Up to 2½ hrs. Backhoe, riding mower

13. 14.
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Job Description and Essential Function Analysis Job Title: Public Works Supervisor

Completed by: Jana Currie Title: Personnel/Accounting Specialist Company: City of Bishop
Signature: ____________________________________ Date: _______________________________________ Employer Representatives:

Name: Deston Dishion Signature: ____________________________ Date: __________________________ Name: Signature: ____________________________ Date: __________________________ 279

CITY OF BISHOP

PUBLIC WORKS
Public Works Superintendent
Public Works Superintendent Page 1 of 5
Job Description, revised October 2024

DEFINITION
The Public Works Superintendent serves as the department's mid-management and supports the Public Works Director in achieving objectives for water, sewer, and street systems, encompassing system planning, design, construction, operation, and maintenance. The superintendent manages both office and field operations, ensuring safety and compliance, while coordinating with staff, contractors, and other departments and agencies. They assist with budgeting and policy development, foster interdepartmental and public relations, and address public inquiries and complaints.

SUPERVISION RECEIVED AND EXERCISED
• Receives general supervision from Public Works Director • Exercises supervision over Public Works Supervisor

EXAMPLE OF DUTIES
Tasks performed by the Public Works Superintendent are predominantly managerial and administrative in nature and involve working in the office and field with and through staff, contractors, agencies, and others, to accomplish work.

Duties may include, but are not limited to, the following:

Management and Leadership:
• Serve as Chief Plant Operator of the wastewater treatment plant. • Serve as the Chief Operator for water treatment and distribution. • Serve as Resident Engineer on construction projects.
• Act on behalf of the Public Works Director in their absence. • Promote effective recruitment, development, retention, and discipline of staff. • Perform all tasks in a manner that serves the City of Bishop and supports an effective City of Bishop team.
• Assist in developing and implementing department goals, objectives, policies, and procedures for the Public Works Department.
• Prepare composite reports from individual reports of subordinates and format them professionally for public release.

Safety and Compliance:
• Foster and promote a safe work environment and practices. 280
Public Works Superintendent Page 2 of 5
Job Description, revised October 2024
• Ensure that safety regulations are met both internally and on contracted construction and maintenance projects.
• Ensure city water and sewer systems comply with State Water Resources Control Board and public health requirements, including the completion of all mandated testing and reporting.

Planning and Infrastructure:
• Plan, organize, and direct programs for improving, operating, and maintaining the City's infrastructure, including street, sidewalk, curb, gutter sewer, water, and drainage systems.
• Assist in overseeing the development or update of the city transportation improvement programs, comprehensive water and sewer capital master plans, capital improvement plans and program, and other plans involving the municipal infrastructure.

Budget and Financial Management:
• Assist in the preparation of the department budgets and the administration of adopted budgets in assigned areas of responsibility.

Project Management and Oversight:
• Oversee the preparation of engineering plans and specifications, bid packages, and assessment of the competency and qualifications of contractors and vendors, including the selection criteria for public contracts.
• Oversee project management for the construction of the municipal public works projects, ensuring contractor compliance with time and budget parameters for each project.
• Inspect work sites before, during, and at completion to assure projects are completed satisfactorily.

Community and Interdepartmental Relations:
• Maintain regular contact with consulting engineers, construction project engineers, city, county, state, and federal agencies, professional and technical groups, and the general public regarding the Public Works Department’s activities and services. • Develop and foster cooperative relationships with other city departments and other agencies and coordinate activities with those departments and agencies. • Promote a positive public image of Public Works and gather and consider public input.
• Field calls and inquiries from the public regarding complaints, assess the nature of the issues, and determine appropriate solutions or actions to address and resolve them effectively.
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Public Works Superintendent Page 3 of 5
Job Description, revised October 2024

QUALIFICATIONS
The Public Works Superintendent possesses the following minimum qualifications or their equivalent:

Knowledge:
• City of Bishop operations and administration, including the City Council and any joint authorities or commissions related to Public Works. • External agencies and their policies impact Public Works. • Materials, methods, practices, and equipment used in constructing and maintaining streets, sidewalks, sewers, water systems, and storm drains. • Practical elements of engineering as they relate to planning, building, operating, maintaining, and repairing streets, sidewalks, sewers, water systems, and storm drains.
• Principles of organization, administration, budgeting, and personnel management. • Relevant safety regulations and environmental standards affecting public works operations.

Skills:
• Computer proficiency, including Microsoft Office Suite, spreadsheets, databases, SCADA, and Geographic Information System (GIS) software. • Proficient in English for written and oral communication. • Proficient in math for planning, construction, operation, maintenance, and budgeting of systems.

Abilities:
• Work effectively with both subordinates and superiors to plan and coordinate tasks and equipment.
• Supervise, develop, and evaluate assigned staff effectively. • Communicate clearly and concisely in writing and speaking, including creating written correspondence and reports.
• Analyze operations, policies, and procedures and develop improvements.

EXPERIENCE AND TRAINING GUIDELINES
• Five years of increasingly responsible experience in the operation, maintenance and repair of streets, sidewalks, and sewer, water, and storm drain system. • Two years of supervisory experience working with construction, operation, and/or maintenance crews.
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Public Works Superintendent Page 4 of 5
Job Description, revised October 2024
• Two years of experience serving as a Resident Engineer, or equivalent, on public works construction projects.
• Completion of a two-year or four-year degree from an accredited college in engineering, construction, water, sewer, or other related public works areas is preferred.

LICENSE AND CERTIFICATES
• Possession of, or the ability to obtain within 3 months, an appropriate California driver's license.
• Possession of, or the ability to obtain within 6 months, a Grade 2 California Wastewater Treatment Certificate.
• Possession of, or the ability to obtain within 12 months, a Grade II California Water Treatment Certificate. (T2)
• Possession of, or the ability to obtain within 12 months, a Grade II California Water Distribution Certificate. (D2)

TOOLS AND EQUIPMENT USED
• Computers and computer tools, such as those with Microsoft Office Suite, SCADA systems, GIS software, and databases needed to manage and analyze data related to public works activities.
• Communication tools, such as phones and digital platforms, including email used for interacting with staff, agencies, and the public.
• Engineering and planning tools, such as design review software and project management software used to review engineering plans and oversee project timelines and budgets.
• Inspection and monitoring tools, such as measuring devices and surveying equipment necessary for inspections and ensuring safety compliance. • Maintenance and operational tools, such as those for street maintenance, water treatment, and sewer systems, along with standard tools for construction, maintenance, and repair activities.
• Motor vehicles and other equipment.

PHYSICAL, MENTAL AND EMOTIONAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The employee must be physically able to sit for extended periods of time at a desk writing, talking on the phone, checking emails, or inputting data on a computer in a climate-controlled office under artificial lighting, and attending both on and off283 Public Works Superintendent Page 5 of 5
Job Description, revised October 2024
site meetings. Some outdoor work is required including but not limited to the inspection of various land use developments, construction sites, or department facilities. Moderate travel withing the local area is required and occasional trips withing the State may be required.
• The employee must have the ability to develop and maintain cooperative working relationships; remain composed and respond appropriately to difficult situations; recognize emotionally charged issues or problems, cope effectively with various responses and apply sound judgment in problem solving.
• While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; push and pull; talk or hear; and smell. • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee works in a typical office setting with constant temperatures. The employee occasionally works in outside weather conditions.

The employee occasionally works on or near moving mechanical parts and in high and/or precarious places and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock and vibration. The noise level in the work environment is usually quiet to moderate.

A moderate amount of travel within the local area is required. There is occasional travel to other areas inside the state to attend various conferences or training.

SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference checks; job related tests as well as a polygraph examination may be required.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Approved by Council:
284
Job Description and
Essential Function Analysis
Job Title: Public Works Superintendent Department: Public Works Agency: City of Bishop Position Summary:

Serves as the department's mid-management and supports the Public Works Director in achieving objectives for water, sewer, and street systems, encompassing system planning, design, construction, operation, and maintenance. The superintendent manages both office and field operations, ensuring safety and compliance, while coordinating with staff, contractors, and other departments and agencies. They assist with budgeting and policy development, foster interdepartmental and public relations, and address public inquiries and complaints.

Employment and Work Conditions:

Type of employment X Regular  Temp/Seasonal X Full-time  Part-time  At Will  Contract Competitive service X Yes  No FLSA status X Exempt Non-Exempt Bargaining unit Mid-Management Salary or pay range $9,926/month Pay differential, incentives, specialty pay, etc. Water and Wastewater certificates, Longevity Work setting Office and field Attire Office attire Work days Monday - Friday Location City of Bishop Exposure to others Co-workers and public Work hours Monday - Friday 8:00am – 4:30pm
Supervisor Public Works Director Driving required X Yes (check type below)  No Core hours Supervises Public Works Supervisor X Class C  Commercial Overtime required As needed Travel required  Yes X No Weekends required As needed
Pre-employment tests Required Comments
Pre-placement exam  Yes X No
Pre-employment medical
exam
X Yes  No
Live Scan, criminal record X Yes  No
Other:  Yes X No
285
Job Description and Essential Function Analysis Job Title: Public Works Superintendent April 10, 2020 California JPIA Page 2 of 10
Job Duties and Functions:

Cells will auto adjust for length of content; additional rows can be added.

Essential:

Yes/No Frequency
(Use key)

1. Supervision: Providing instructions and assistance to subordinate staff in the day-to-day operation of the wells, water distribution system, sewer collection system, and Wastewater Treatment Plant. Direct assignments among subordinate staff, and to track the status and timely completion of the project. Supervise, train, evaluate, and discipline assigned staff by conducting regular performance reviews, providing constructive feedback, and implementing corrective actions when necessary. Support the recruitment, development, and retention of staff by participating in hiring processes, identifying training opportunities for skill enhancement, and implementing strategies to improve job satisfaction and employee engagement. Assign duties and check work for accuracy, neatness, and adherence to policies, procedures, and design standards. Organize work procedures, prepare work schedules, and manage workflows, including the on-call schedule.

Communicate instructions both verbally and in writing. Develop and manage the snow removal and street sweeping programs, including equipment operation, maintenance, and staff scheduling. Maintaining work schedules, assignments, and evaluations of the work performed by subordinate staff, along with the implementation and maintenance of a Work Order Program. Coordination and monitoring the programs and activities of the division for the efficient and effective functioning and the attainment of program goals and objectives. Coordinating and evaluation of the short- and long-term work programs of the operations, maintenance, fleet management, and the wastewater treatment plant. Work involves coordinating activities with the Public Works Superintendent for program planning and operational matters. Maintaining work schedules, assignments and evaluations of the work performed by subordinate staff, along with the implementation and maintenance of a Work Order Program to direct assignments among subordinate staff, and to track the status and timely completion of the project. Conducting weekly staff meetings with subordinates pertaining to the status of programs and advising the Public Works Superintendent on their status. Contributing to the preliminary operational and capital improvement budgets for the Water system, Sewer system, Wastewater Treatment Plant, and Streets for review and final preparation by the Public Works Director.

Yes Frequent

2. Administrative Duties: Foster a safe work environment and practices. Ensure safety regulations are followed internally and on contracted construction and maintenance projects. Coordination with the City’s Personnel Officer to implement and maintain a safety program for Public Works employees, along with attending Risk Management meetings with the Personnel Officer. Inspect work by private contractors on public works facilities and within public rights-of-way and ensure adherence to encroachment permit requirements. Inspection of City facilities for safety concerns and equipment deficiencies. Assist in ensuring city water and sewer systems meet State Water Resources Control Board and public health standards, including conducting mandated testing and reporting. Monitor water production and quality control standards. Monitor test results, discharge requirements, and wastewater flows. Investigate water, sewer, and street complaints and leaks, testing, water storage tank maintenance, asphalt crack sealing, seal coating, and patching. Keep current on water and wastewater guidelines and regulations. Support the planning, organization, and implementation of programs for improving, operating, and maintaining the City's infrastructure, including streets, sidewalks, curbs, gutters, sewers, water, and drainage systems.

Contribute to the development or update of city transportation improvement programs, comprehensive water and sewer master plans, capital improvement plans, and other municipal infrastructure plans. Gather data for and provide input on water and sewer maintenance five-year system improvement plans, and annual updates of new water installation costs and comparisons with existing rates. Contribute to the preliminary operational and capital improvement budgets for the water system, sewer system, wastewater treatment plant, and streets for review and final preparation by the Public Works Director.

Provide input into department budgets and help administer adopted budgets in assigned areas. Maintain records of inspections, installations, and performance certifications on all devices tested and inspected annually. Coordinate and monitor the programs and activities of the division for efficient and effective functioning and the attainment of program goals Yes Frequent
286
Job Description and Essential Function Analysis Job Title: Public Works Superintendent April 10, 2020 California JPIA Page 3 of 10
and objectives. Coordinate with building inspector on the installation of devices required on new construction. Coordinate Public Works services for citywide events. Oversee the preparation of engineering plans and specifications, bid packages, and assessment of the competency and qualifications of contractors and vendors, including the selection criteria for public contracts. Oversee project management for the construction of the municipal public works projects, ensuring contractor compliance with time and budget parameters for each project. Inspect work sites before, during, and at completion to assure projects are completed satisfactorily. Maintain regular contact with consulting engineers, construction project engineers, city, county, state, and federal agencies, professional and technical groups, and the general public regarding the Public Works Department’s activities and services.

3. Maintenance/Repairs: Serve as Chief Plant Operator of the wastewater treatment plant. Serve as Chief Operator for water treatment and distribution. Investigation of water leaks and water quality, testing, altitude and pressure reducing valve repairing and testing, water storage tank plating, asphalt crack sealing, seal coating, and patching.

Yes Occasional

4. Driving/Training: Driving a city vehicle to various locations throughout the city. Attending and participating in city and noncity hosted trainings and keeping updated training records, including training required to maintain certifications.Yes Occasional

5. Customer Service: Enhance the public image of Public Works and gather and consider public feedback. Handle calls and inquiries from the public about complaints, assess issues, and determine solutions or appropriate actions to resolve them.

Build cooperative relationships with other city departments and agencies and coordinate activities with them. Receiving and acting upon citizen complaints.

Yes Occasional

6. Emergency Stand-By: Responding to emergency calls relating to water, sewer, streets, facilities, and other city related emergencies.

Not performed on a daily basis.

Yes Seldom
Frequency: Never – Does not occur; Seldom – Less than 30 minutes per shift; Occasional – From 1/16 to 1/3 of a shift, or .5 hours to 2.5 hours of an 8-hour day; Frequent – From 1/3 to 2/3 of a shift, or

2.6 to 5.2 hours per 8-hour day; Constant – More than 2/3 of a shift, or more than 5.3 hours per 8 hour day Qualifications and Requirements:

Cells will automatically adjust for length of content; additional rows can be added. Required Preferred

1. Education (level of education needed to successfully accomplish the essential functions of the job):

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to the completion of the twelfth (12th) grade; Completion of a two-year or four-year degree from an accredited college in engineering, construction, water, sewer, or other related public works areas is preferred
X

2. Experience (level of experience required to start job position and successfully accomplish the essential functions of the job):

Five years of increasingly responsible experience in the operation, maintenance and repair of streets, sidewalks, and sewer, water, and storm drain system; and two years of supervisory experience working with construction, operation, and/or maintenance crew; and two years of experience serving as a Resident Engineer, or equivalent, on public works construction projects;
X
287
Job Description and Essential Function Analysis Job Title: Public Works Superintendent April 10, 2020 California JPIA Page 4 of 10

3. Skills: Computer proficiency, including Microsoft Office Suite, spreadsheets, databases, SCADA, and Geographic Information System (GIS) software. Proficient in English for effective verbal and written communication. Proficient in mathematics for planning, construction, operation, maintenance, and budgeting of systems.

X

4. Knowledge of: City of Bishop operations and administration, including the City Council and any joint authorities or commissions related to Public Works. External agencies and their policies impact Public Works. Materials, methods, practices, and equipment used in constructing and maintaining streets, sidewalks, sewers, water systems, and storm drains.

Practical elements of engineering as they relate to planning, building, operating, maintaining, and repairing streets, sidewalks, sewers, water systems, and storm drains. Principles of organization, administration, budgeting, and personnel management.

Relevant safety regulations and environmental standards affecting public works operations.

X

5. Ability to: Work effectively with both subordinates and superiors to plan and coordinate tasks and equipment. Supervise, develop, and evaluate assigned staff effectively. Communicate clearly and concisely in writing and speaking, including creating written correspondence and reports. Analyze operations, policies, and procedures and develop improvements.

X

6. Job-related licenses, certifications, and/or designations: Possession of both California State certifications in Water Distribution Grade II or higher, Water Treatment Grade II, and Wastewater Treatment Grade II or higher. Possession of a valid California Driver License, Class C.

X

7. Attendance X

8. Security clearances X

9. Criminal record complies with agency’s Live Scan Policy or other policies (including out-of-state records) X

10. Language(s): English X

11. Transportation  personal vehicle agency-owned vehicle  public transportation X

12. Automobile liability insurance complies with agency’s Vehicle Usage Policy X

13. Driving record acceptable per the agency’s Vehicle Usage Policy X

14. Enrollment in agency’s DMV EPN (Employer Pull Notice) program X

15. Credit history acceptable per the agency’s fiduciary, finance or accounting policies

16. Continuing education and training relevant to successfully accomplish the essential functions of the job X 288
Job Description and Essential Function Analysis Job Title: Public Works Superintendent

Essential Function Analysis
Key: Frequency: The amount of time or number of times per work period that a task is performed Never – Does not occur
Seldom – Less than 30 minutes per shift
Occasional – From 1/16 to 1/3 of a shift, or .5 hours to 2.5 hours of an 8-hour day Frequent – From 1/3 to 2/3 of a shift, or 2.6 to 5.2 hours per 8-hour day Constant – More than 2/3 of a shift, or more than 5.3 hours per 8 hour day Occurrence: How often activity or task is performed
Daily – Occurs regularly
Intermittent – Task performed several times throughout the day Periodic – Not done on a daily basis
Duration: The length of time a task or activity is performed during a session Essential Non-Essential (optional)
Essential Frequency Occurrence Frequency Occurrence
A. Physical Demands Y N N S O F C D I P Duration NS O F C D I P Duration Comments

1. Sit X X X Up to 2½ hrs.

2. Stand X X X Up to 10 min.

3. Walk flat or level terrain X X X Up to 15 min.
uneven terrain X X X Up to 5 min.
4a. Lift up to 10 pounds X X X Seconds
Above 11 – 25 pounds X X X Seconds
Shoulder 26 – 40 pounds X X X Seconds
41 – 55 pounds X X X Seconds
56 – 75 pounds X
>75 pounds X
4b. Lift up to 10 pounds X X X X Seconds
at Waist 11 – 25 pounds X X X Seconds
or Chest 26 – 40 pounds X X X Seconds
41 – 55 pounds X X X Seconds
56 – 75 pounds X X X Seconds
>75 pounds X X X Seconds
289
Job Description and Essential Function Analysis Job Title: Public Works Superintendent

Essential Non-Essential (optional)
Essential Frequency Occurrence Frequency Occurrence
A. Physical Demands Y N N S O F C D I P Duration NS O F C D I P Duration Comments 4c. Lift up to 10 pounds X X X Seconds
Below 11 – 25 pounds X X X Seconds
Waist 26 – 40 pounds X X X Seconds
41 – 55 pounds X X X Seconds
56 – 75 pounds X X X Seconds
>75 pounds X X X Seconds

5. Carry up to 10 pounds X X X Up to 5 min. Up to 50 yards List 11 – 25 pounds X X X Up to 3 min. Up to 10 yards
distance 26 – 40 pounds X X X Up to 1½ min. Up to 5 yards In 41 – 55 pounds X X X Up to 1½ min. Up to 5 yards
comments 56 – 75 pounds X X X Up to 1½ min. Up to 5 yards >75 pounds X X X Up to 1½ min. Up to 5 yards

6. Push X X X Seconds

7. Pull X X X Up to 5 min.

8. Twist X X X Seconds

9. Bend X X X Seconds

10. Stoop X X X Seconds

11. Kneel X X X Seconds

12. Crawl X X X Up to 15 min.

13. Crouch X X X Seconds

14. Squat X X X Seconds

15. Climb (stairs, steps, ladder) X X X Up to 2 min.

16. Run X X X Up to 2 min.

17. Jump X X X Seconds

18. Lie down (stomach, side, back) X X X Up to 5 min.

19. Balance X X Up to 2 min.

20. Neck extension X X X Seconds
flexion X X X Seconds
turning X X X Seconds

21. Upper Extremity Activities
a. Reach at, below shoulders X X X Up to 2½ hrs.
above shoulders X X X Seconds
b. Grasp simple X X X Up to 2½ hrs.
power X X X Seconds
c. Manipulate gross X X X Up to 30 min.
fine X X X Up to 1 hour
290
Job Description and Essential Function Analysis Job Title: Public Works Superintendent

Essential Non-Essential (optional)
Essential Frequency Occurrence Frequency Occurrence
A. Physical Demands Y N N S O F C D I P Duration NS O F C D I P Duration Comments d. Keyboard and mouse X X X Up to 10 min.

22. Foot controls X X X Up to 2½ hrs.

23. Stamina, endurance X X X Up to 8 hrs.

Essential Non-Essential (optional)
Essential Frequency Occurrence Frequency Occurrence
B. Mental and Psychological
Demands Y N N S O F C D I P N S O F C D I P Comments

1. Comprehend and follow
instructions
X X X

2. Perform and complete assigned
tasks
X X X

3. Maintain work pace X X X

4. Perform complex or varied tasks X X

5. Relate to others X X X

6. Advise, counsel, influence X X X

7. Train or give instruction X X X

8. Work independently X X X

9. Plan, direct, control, supervise X X X

10. Supervise employees X X X

11. Supervise non-employees X X X

12. Represent the agency X X X

13. Interacting with the public X X X

14. Assume responsibility for
persons or property
X X X

15. Participate in team or group
activities
X X X

16. Work around traffic, crowds,
distractions
X X X

17. 18.

19. 291
Job Description and Essential Function Analysis Job Title: Public Works Superintendent

Essential Non-Essential (optional)
Essential Frequency Occurrence Frequency Occurrence
C. Environmental Exposures Y N N S O F C D I P Duration N S O F C D I P Duration Comments

1. Work indoors X X X X Up to 2½ hrs.

2. Work outdoors X X X Up to 4½ hrs.

3. Driving X X X Up to 2½ hrs.

4. Heights X X X Up to 2 min.

5. Lighting extremes X X X Seconds

6. Temperature extremes
(give ranges)
X X Up to 10 min. Temperatures can be
below 30 and above 100
degrees

7. Airborne contaminants
(pollen, smog, smoke, dust)
X X X Up to 8 hrs.

8. Gas, fumes, odors X X X Up to 5 min.

9. Electrical X X X Up to 1 hour

10. Water X X X Up to 10 min.

11. Biohazard X X X Up to 2 hrs.

12. HazMat
(includes solvents, ammonia, lead,
asbestosis, paint, welding,
corrosives)
X X X Up to 1 hour

13. Flammable, combustible X X X Up to 20 min.

14. Noise (above 85dB) X X X Up to 20 min.

15. Vibration X X X Up to 30 min.

16. Explosives X

17. 18.
292
Job Description and Essential Function Analysis Job Title: Public Works Superintendent

Essential Non-Essential (optional)
Essential Frequency Occurrence Frequency Occurrence
Comments
Identify for which function each is required
D. Communication and
Sensory Demands Y N N S O F C D I P N S O F C D I P

1. Sight X X X 1,2,3,4,5,6

2. Smell X X X 1,2,3,4,6

3. Hearing X X X 1,2,3,4,5,6

4. Taste X X X 1,3,5,6

5. Tactile, touch (e.g., hot, texture) X X X 1,3,4,6

6. Speaking X X X 1,2,3,4,5,6

7. Reading X X X 1,2,3,4,5,6

8. Writing (inc. keyboarding) X X X 1,2,3,4,5,6
Essential Non-Essential (optional)
Essential Frequency Occurrence Frequency Occurrence
E. Equipment, Vehicles,
Machinery Y N N S O F C D I P Duration N S O F C D I P Duration Comments

1. Office keyboard X X X Up to 10 min.
equipment copier, fax X X X Seconds
telephone, cell X X X Up to 5 min.
pen, stapler, etc. X X X Seconds
postage, binding X

2. Hand tools X X X Up to 10 min.

3. Safety equipment/PPE X X X Up to 30 min.

4. Private passenger vehicle X X X Up to 1 hour

5. Golf cart, utility vehicle X

6. Motorcycle, bicycle X

7. Light utility vehicle or truck X X X UP to 1 hour

8. Heavy utility vehicle X

9. Earthmoving equipment X X X Up to 2½ hrs. Backhoe, Loader

10. Construction equipment X X X Up to 2½ hrs. Backhoe, Loader, Sweeper

11. Transit equipment X

12. Landscaping equipment X X X Up to 2½ hrs. Backhoe, riding mower

13. 14.
293
Job Description and Essential Function Analysis Job Title: Public Works Superintendent

Completed by: Jana Currie Title: Personnel/Accounting Specialist Company: City of Bishop
Signature: ____________________________________ Date: _______________________________________ Employer Representatives:

Name: Deston Dishion Signature: ____________________________ Date: __________________________ Name: Signature: ____________________________ Date: __________________________ 294
Department of Public Works
Building Permits Issued
9/2024
Small Town with a
Big Backyard!

CITY OF BISHOP
377 West Line Street - Bishop, California 93514
Post Office Box 1236 - Bishop, California 93515
760-873-8458 [email protected]
www.cityofbishop.com
Date Value Owner/Location/Contractor Short Description SMIP Rev Fund Commercial
9/5/2024 Pritchard Family Trust
407 West Line Street
Allen's Construction
Reroof building $28,000.00 $2.80 $1.00
9/1/2024 Derek Stephans
475 West Line Street
Bishop Heating and Air, Inc.

HVAC $19,961.16 $2.80 $1.00
9/3/2024 WPK Land Company, LTD
487B West Line Street
Plum Design & Construction
New Access Door $20,000.00 $5.60 $1.00
Commercial Totals $67,961.16 $11.20 $3.00
Residential
9/19/2024 Patricia Ellis
462 Clarke Street
High Country Lumber
Pellet Stove $9,374.37 $0.72 $1.00
9/5/2024 Travis Powell
174 North Third Street
Ivan Avalos
Relocate Meter Panel $8,000.00 $0.72 $1.00
9/1/2024 Jane V. Hsu
474 Short Street
Clear Choice Pool Company
Swimming Pool $45,000.00 $5.85 $2.00
9/23/2024 Laura Gleason
275 May Street
Remodel SFR to Duplex $200,000.00 $26.00 $8.00
9/3/2024 Aaron Schat
369 East Pine Street
Rudolph Construction
Foundation Repair $10,000.00 $1.30 $1.00

Building Permit Fees
Collected: $12,103.26
295
Date Value Owner/Location/Contractor Short Description SMIP Rev Fund 9/1/2024 Grace Voorheis
425 Clarke Street
Berger Solar Electric, LLC
Solar $34,618.00 $4.50 $2.00
9/5/2024 Michelle Pettit
619 Grove Street
ADU $100,000.00 $13.00 $4.00
Residential Totals $406,992.37 $52.09 $19.00

296
City of Bishop
Planning Commission
There will be no Planning Commission Meeting
October 29, 2024
The next regularly scheduled meeting will be
November 26, 2024

Bishop City Council Chambers
301 West Line Street
Bishop, CA 93514
760-873-8458
297
Agenda Item: 15.A
Date of Meeting: October 28, 2024
Department: Police
To: City Council
From: Nate Derr
Subject: First Reading and Introduction of a Proposed Ordinance Relating to Regulating Encampments and Sleeping on Public Property
Prepared On: October 18, 2024
Attachments: Ordinance - Relating to Encampments and Sleeping on Public Property

STAFF REPORT
Background/History:

On June 28th 2024 the US Supreme court ruled on Grants Pass v. Johnson concerning the enforcement of anti-camping laws and their implications for homelessness. Specifically, it involves a legal challenge to ordinances that criminalize the act of sleeping in public spaces.

The case centers around whether such laws violate the Eighth Amendment's prohibition on cruel and unusual punishment, especially in the context of a person who is homeless and has no viable alternative to sleeping in public.

In response to growing concerns about public health and safety, California Governor Gavin Newsom issued an executive order that impacts how cities handle anti-camping laws. The order allows and encourages cities to enforce such laws more strictly but emphasizes the need for balancing enforcement with providing sufficient shelter and services for homeless individuals.

The Grants Pass v. Johnson case and Governor Newsom's executive order are connected through their focus on balancing enforcement of anti-camping laws with the rights and needs of homeless individuals. The case addresses constitutional concerns about criminalizing homelessness, while the executive order provides a framework for cities to enforce these laws responsibly.

Analysis/Discussion:

Currently the City of Bishop does not have a camping ordinance. This leaves Officers little to 298
no direction when addressing camping or sleeping on public property within the City limits. The proposed Ordinance with attached response procedure and abatement form including a resource guide for individuals experiencing homelessness, will put the City of Bishop in line with State and Federal standards and into compliance with State and Federal law regarding camping on public property.

Additionally this will align with the City of Bishop's strategic plan Mission 1: Build and create community and support a vibrant, pedestrian-friendly city by investing in public spaces and supporting downtown events and activities.

Economic Impacts:

This item would provide for a more family friendly downtown, which can increase overall business revenue.

Budget Impacts:

There are no budget impacts.

Legal Review:

City Attorney Pucci has reviewed this item and finds it complies with the law.

Recommended Action:

Council consideration to approve the first reading and introduction of the proposed ordinance by title only.

An Ordinance of the City Council of the City of Bishop, State of California, Amending Title 8 of the Bishop Municipal Code by Adding Chapter 8.05 Relating to the Regulating of Encampments and Sleeping on Public Property and Determining Such Ordinance to be Exempt From Environmental Review Under the California Environmental Quality Act.

Approved By: Ethan Aukee 10/21/2024
Approved By: Robin Picken 10/21/2024
Approved By: Deston Dishion 10/21/2024
Approved By:
299
City of Bishop Ordinance No. ___ 1
ORDINANCE NO. _____

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BISHOP, STATE OF CALIFORNIA, AMENDING TITLE 8 OF THE BISHOP
MUNICIPAL CODE BY ADDING CHAPTER 8.05 RELATING TO THE

REGULATING OF ENCAMPMENTS AND SLEEPING ON PUBLIC

PROPERTY AND DETERMINING SUCH ORDINANCE TO BE EXEMPT

FROM ENVIRONMENTAL REVIEW UNDER THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT.

WHEREAS, the City of Bishop is committed to protecting the life, health, and safety of its residents and all the people within the geographical boundaries of the City; and WHEREAS, on June 28, 2024, the U.S. Supreme Court issued its decision in Johnson v. City of Grants Pass, Oregon. Among other things, the Supreme Court held that the Eighth Amendment does not prohibit cities from enforcing laws regulating camping on public property (144 S.Ct. 2202); and
WHEREAS, the Council finds that certain public lands within the City’s geographical boundaries pose significant health and safety hazards to people who make shelters and stay overnight in these areas; and
WHEREAS, the Council finds that some of these public lands are environmentally sensitive and may be significantly damaged by unregulated human activity; and WHEREAS, all legal prerequisites to the adoption of this Ordinance have occurred.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BISHOP DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1: Chapter 8.05 of the Bishop Municipal Code (Camping on Public Property) is hereby amended in its entirety to read as follows:
§ 8.05.010. Purpose
§ 8.05.020. Definitions
§ 8.05.030. Prohibited– Unauthorized sleeping, camping, and storage of personal property on public property
§ 8.05.040. Exceptions
§ 8.05.050. Enforcement
§ 8.05.010 – Purpose
The public streets and areas within the city should be readily accessible and available to residents and the public at-large for use consistent with the public area’s designated purpose. The use of these areas for camping purposes or storage of personal property interferes with the rights of others to use the areas for the purposes for which those 300
City of Bishop Ordinance No. ___ 2
areas were intended. This chapter aims to maintain public streets and areas within the city in a clean and accessible condition.
§ 8.05.020. Definitions
The following definitions apply to the use of these terms for purposes of this chapter:
“Camp” means to place, erect, maintain, pitch or occupy camp facilities and/or to use camp paraphernalia.
“Camp facility” includes, but is not limited to, tents, huts, or other temporary physicial shelters, including but not limited to, cots, beds, sleeping bags, hammocks or bed rolls. “Camp paraphernalia” includes, but is not limited to, tarpaulins, cots, beds, sleeping bags, hammocks or non-city-designated cooking facilities, and similar equipment. “Public property” means any publicly owned property in the city, including any of the following; public parks, public alleyways, public parking lots, public passageways, public right-of-ways, publicly owned or maintained landscaped areas or greenbelts, sidewalks, curbs, public educational institutions, including properties owned by Bishop Unified School District, or other government-owned properties located within the city. “Sleep” means sleeping at any time between the hours of 10:00 p.m. and 6:00 a.m. in or on any public property or on any streets, sidewalks, alleys, public rights-of-way, or any other public property within the city.
“Store” means to put aside or accumulate for use when needed, to put for safekeeping, to place or leave in a location.
“Street” includes, but is not limited to, all highways, avenues, lanes, alleys, courts, places, squares, sidewalks, parkways, curbs, or other public ways in this city which have been or may hereafter be dedicated and open to public use, or such other public property so designated in any law of this state.
§ 8.05.030. Prohibited – Unauthorized sleeping, camping, and storage of personal property on public property
It is unlawful for any person to sleep, camp, and/or store personal property on any public property within the city.
§ 8.05.040. Exceptions
This chapter shall not apply to the following:
a. Anyone sleeping or camping in a specified camping area designated by the city. The City Council may, by resolution, establish one or more specified camping areas. Such camping areas, if any, may be located on public property.
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b. Any event involving camping that is approved or sponsored by the city. § 8.05.050. Enforcement
The provisions of this ordinance shall be enforced by the Bishop City Police Department or designated enforcement officers. Upon discovering a violation, the enforcement officer shall issue a warning to the individual involved, providing a reasonable amount of time to vacate the area.

Failure to comply with the warning may result in a citation or a fine. Violation of this Chapter may be prosecuted as a misdemeanor subject to the fines in the Bishop Municipal Code Chapter 1.14.

Section 2: Compliance with CEQA. The City Council finds that this Ordinance is not subject to the California Environmental Quality Act (“CEQA”), pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.

Section 3. Effective Date. This Ordinance shall be in full force and effect 30 days after its passage and adoption in accordance with Government Code section 36937.

Section 4. Severability. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance, or the application thereof to any person or place, is for any reason held to be unconstitutional or invalid by the decision of a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance or its application to other persons or places.

Section 5. Publication. The City Clerk shall certify to the passage of this Ordinance by the City Council of the City of Bishop, California, and cause the Ordinance to be published once within 15 days after passage in a newspaper of general circulation published and circulated in the City in accordance with Government Code section 36933.

PASSED, APPROVED AND ADOPTED this ___ day of November, 2024. ____________________________
Jose Garcia, Mayor
Attest:

By: ____________________________
Robin Picken, City Clerk
302
Agenda Item: 15.B
Date of Meeting: October 28, 2024
Department: Police
To: City Council
From: Nate Derr
Subject: First Reading and Introduction of a Proposed Ordinance Relating to Prohibiting Public Urination and Defecation
Prepared On: October 18, 2024
Attachments: Ordinance - Relating to Prohibiting Public Urination and Defecation

STAFF REPORT
Background/History:

In California, public urination and defecation are generally not classified as distinct crimes but can be addressed under Penal Code 372, which deals with public nuisances. Here's how it works:

1. Public Nuisance Definition: PC 372 defines a public nuisance as an act that disrupts the public's right to enjoy their property or public spaces. While public urination and defecation can be seen as nuisances, they often need to meet certain criteria to be prosecuted under this code.

2. Multiple Incidents Requirement: To successfully enforce PC 372, law enforcement may need to demonstrate that the behavior has occurred repeatedly by the same individual, or that it is part of a broader pattern affecting the community. This can complicate enforcement, as officers may have to document numerous instances before they can take action.

3. Challenges in Enforcement: The requirement for repeated offenses makes it challenging for officers to address these issues promptly. If individuals are only committing the act once or sporadically, law enforcement is not always able to take immediate action. This has lead to frustrations in the city as we experience rising incidents of public urination and defecation. An alternative solution many Cities have adopted is a Local Ordinance to provide clearer paths for enforcement, allowing officers to address public urination and defecation more directly without having to rely solely on state penal codes.

Analysis/Discussion:

This ordinance will align with the City of Bishop's strategic plan Mission 1: Build and create community and support a vibrant, pedestrian-friendly city by investing in public spaces and 303
supporting downtown events and activities.

This ordinance will also align with Inyo County Code 9.36.

Economic Impacts:

There are no economic impacts.

Budget Impacts:

There are no budget impacts.

Legal Review:

City Attorney Pucci has reviewed this item and finds it complies with the law.

Recommended Action:

Council consideration to approve the first reading and introduction of the proposed ordinance by title only.

An Ordinance of the City Council of the City of Bishop, State of California, Adding Chapter

8.26 to the City of Bishop Code of Ordinances, Prohibiting Public Urination and Defecation.

Approved By: Ethan Aukee 10/21/2024
Approved By: Robin Picken 10/21/2024
Approved By: Deston Dishion 10/25/2024
Approved By:
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City of Bishop Ordinance No. ___ 1
ORDINANCE NO. _____

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BISHOP, STATE OF CALIFORNIA, ADDING CHAPTER 8.26 TO THE CITY OF BISHOP CODE OF ORDINANCES, PROHIBITING PUBLIC URINATION AND DEFECATION.

WHEREAS, the City of Bishop is responsible for providing for the health, safety and welfare of its residents, visitors, animals, wildlife, and water supply; and WHEREAS, under Cal. Const. art. XI, §7, cities may make and enforce within their limits all local, police, sanitary and other ordinances not in conflict with general laws; and WHEREAS, if uncontrolled by proper treatment, human feces and urine can pollute the environment and cause adverse health and safety impacts; and WHEREAS, the Bishop Police Department reports that an increasing number of human beings are urinating and defecating in public, so that the urine and feces cannot be contained and properly treated; and
WHEREAS, the City of Bishop, California, pursuant to the provisions of the California Environmental Quality Act (“CEQA”) (Cal. Pub. Res. Code §§21000 and following) and State CEQA Guidelines (14 CCR §§15000 and following) has determined that this ordinance is not a project under CEQA pursuant to Title 14, Section 15378 (b)(5) of the California Code of Regulations.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BISHOP DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. The above recitals are true and incorporated into this ordinance.

SECTION 2. Chapter 8.26 is here hereby added to the City of Bishop Code of Ordinances, to read as follows:

Chapter 8.26 – PUBLIC URINATION AND DEFECATION PROHIBITED

8.26.010 – Public Urination and Defecation Prohibited.

It shall be unlawful and a misdemeanor for any person to urinate or defecate in or upon any street, sidewalk, alley, plaza, park, waterway, public building or public maintained facility, or any place open to the public or exposed to public view. This section shall not be construed so as to prohibit the use for urination or defecation the lawfully constructed restroom facilities designed for the sanitary disposal of human waste.

SECTION 3. ENVIRONMENTAL DETERMINATION. The project has been reviewed for compliance with the California Environmental Quality Act (CEQA), the CEQA Guidelines, 305
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and the City’s environmental procedures, and has been found to be not a project under Section 15378 (b)(5) of the CEQA Guidelines.

SECTION 4. INCONSISTENCIES. Any provision of the Bishop Code of Ordinances or appendices thereto inconsistent with the provisions of this ordinance, to the extent of such inconsistencies and/or further, is hereby repealed or modified to the extent necessary to affect the provisions of this ordinance.

SECTION 5. SEVERABILITY. If any provision or clause of this ordinance or the application thereof to any person or circumstances is held to be unconstitutional or otherwise invalid by any court of competent jurisdiction, such invalidity shall not affect other provisions or clauses or applications of this ordinance which can be implemented without the invalid provision, clause or application; and to this end, the provisions of this ordinance are declared to be severable.

SECTION 6. EFFECTIVE DATE. This ordinance shall be in full force and effect commencing thirty (30) days after its final adoption and a summary hereof shall be published once within fifteen (15) days in The Inyo Register, a newspaper of general circulation printed and published in the County of Inyo and circulated in the City of Bishop and hereby designated for that purpose by the City Council.

SECTION 7. The City Clerk shall certify to the passage and adoption of this ordinance and shall cause the same to be published in the manner and form provided by law in The Inyo Register, a newspaper of general circulation printed and published in the City of Bishop, State of California, which said newspaper is hereby designated for that purpose.

PASSED, APPROVED AND ADOPTED this ___ day of November, 2024. ____________________________
Jose Garcia, Mayor
Attest:

By: ____________________________
Robin Picken, City Clerk
306
Agenda Item: 15.C
Date of Meeting: October 28, 2024
Department: Community Services
To: City Council
From: Dan McElroy
Subject: Award Construction Bid for the Community Garden Enhancement Project
Prepared On: October 21, 2024

STAFF REPORT
Background/History:

On October 23rd, 2023, the City of Bishop in partnership with the Friends of the Eastern Sierra Community Gardens applied for the California Urban Greening Grant through CNRA. The City of Bishop was awarded this grant in the amount of $138,920.80. The Community Garden Enhancement Project will provide for Irrigation amendments, ADA concrete accessibility, and a Pergola construction at the Bishop City Park Community Garden location. The Community Services Department released the Community Garden Enhancement Project for Bidders on August 16th, 2024, and was advertised for 30 days. On September 16th there were no current bidders. The Community Services Department then extended the deadline to October 18th, 2024, at 2pm.

Analysis/Discussion:

The City of Bishop and the Friends of the Eastern Sierra Community Gardens developed construction plans for the Community Garden Enhancement Project. The estimated cost of construction is for $75,00.00 to $85,000.00. On October 18th, 2024, at 2pm sealed bids were opened and recorded for the Community Garden Enhancement Project. The Community Services Department received 1 bid, from Clair Concrete Inc. The low bid was from Clair Concrete Inc. in the amount of $88,324,00.

Economic Impacts:

There are economic impacts for this project. The Community Garden Enhancement Project will create necessary upgrades to the existing Community Garden location at the Bishop City Park. These upgrades will provide for a more welcoming environment at this location. The Bishop City Park is centrally located in the downtown corridor. Due to this location and its access to local businesses, we believe there will be economic impacts by increased visitation to local businesses.

Budget Impacts:

The budget impacts are as follows: This item was a budgeted for in the Parks and Recreation 2024-2025 budget. The total budgeted amount is $138,920.80. The total cost of construction is 307
$75,000.00 to $85,000.00. The awarded Clair Concrete Inc. bid is for $88,324.00. This Project is grant funded through the CNRA Urban Greening Grant and will be reimbursable amount for the Community Garden Enhancement Project.

Legal Review:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

Recommended Action:

Council consideration to:

Award the Community Garden Enhancement Project contract to Clair Concrete Inc. in the amount of $88,324.00
Authorize the execution of the construction contract with Clair Concrete Inc.

Authorize the expenditure in a not-to-exceed amount of $88,324.00 including 10% contingency.

Approved By: Deston Dishion 10/23/24
Approved By:

Approved By:

Approved By:
308
Agenda Item: 15.D
Date of Meeting: October 28, 2024
Department: Finance
To: City Council
From: Ethan Aukee
Subject: Formation of Grant in Support Review Ad Hoc Committee Prepared On: October 24, 2024

STAFF REPORT
Background/History:

Historically, the City Council has formed an ad hoc committee to review grant in support applications and make decisions on the awarding of grant funds to grantees.

Analysis/Discussion:

For the FY 2024-25 grant in support program, the ad hoc committee should be formed prior to the month of November. Following formation, the ad hoc committee should meet during the month of November to review all applications received and make decisions on each application received as to whether grant funds are awarded. City staff will relay the results of the ad hoc committee review to each applicant no later than November 30th, 2024.

Economic Impacts:

The grant in support program has unique economic impacts on the City of Bishop and the impacts vary from year to year. The economic impacts for FY 2024-25 will be better understood following the awarding of funding to applicants.

Budget Impacts:

No budgetary impacts at this time.

Legal Review:

Legal review is not required.

Recommended Action:

City Council to choose two council members to serve on the Fiscal Year 2024-2025 Grant in Support Review Ad Hoc Committee.

Approved By: Ethan Aukee 10/24/2024
Approved By: Robin Picken 10/24/2024
Approved By: Deston Dishion 10/24/2024
Approved By:
309