Bishop City Council
November 25, 2024

CITY OF BISHOP

CITY COUNCIL MEETING AGENDA
City Council Chambers - 301 West Line Street - Bishop, California MONDAY, NOVEMBER 25, 2024 - 5:30 PM

1. CALL TO ORDER - 5:30 p.m. Monday, November 25, 2024

2. ROLL CALL

3. PUBLIC COMMENT PRIOR TO CLOSED SESSION
NOTICE TO THE PUBLIC: Please be advised this meeting is accessible to the public in person, on the City of Bishop website, or on the local government cable channel 12. In compliance with the Americans with Disabilities Act of 1990, if you need special assistance to participate in this meeting, please contact the City Clerk at 760-873-5863 Extension 124. Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR

35.102.35.104 ADA Title II].

The public is encouraged to participate or observe this meeting by:

1. Attending this meeting in person at the City of Bishop City Council Chambers located at 301 West Line Street in Bishop, California.

2. Observing this meeting live from the City of Bishop website at:
https://www.cityofbishop.com/government/city_council/index.php

3. Observe this meeting live from the local government cable channel 12.

Public comments may be made:

1. In person: Members of the public desiring to speak on a matter appearing on the agenda should ask the Mayor for the opportunity to be heard when the item comes up for Council consideration (or complete a speaker card prior to the meeting). Comments for all agenda items are limited to a speaking time of three minutes unless modified by the Mayor.

2. In writing: Go to http://bishop-ca.granicus.com/ViewPublisher.php?view_id=8 to submit an "eComment" for the corresponding meeting. Please note that eComment submissions closes at 3:00 p.m. on the day of the meeting. You may also hand deliver public comments to the City drop/payment box located at the Church Street entrance to City Hall on or before the deadline noted above. Written public comments received after the deadline will be provided to the Council at the earliest possibility. Please note written public comments received will not be read aloud at the meeting.

Any writing that is a public record that relates to an agenda item for open session distributed less than 72 hours prior to the meeting will be available for public inspection at City Hall, 377 West Line Street, Bishop, California during normal business hours.

Government Code 54957.5(b)(1). Copies will also be provided at the appropriate meeting.
1 4. CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to Government Code § 54956.9 - Name of Case: City of Bishop et al vs. Aaron Schat et al Case No: SI CV CV-2368971

5. OPEN SESSION - 6:00 p.m. Monday, November 25, 2024

6. MOMENT OF SILENCE - As we begin tonight's meeting, please join me in a moment of silence for self-meditation, prayer, or reflection.

7. PLEDGE OF ALLEGIANCE - Mayor Garcia will lead the pledge of allegiance.

8. ROLL CALL

9. PUBLIC COMMENT

10. REPORT ON ACTIONS TAKEN IN CLOSED SESSION AS REQUIRED BY LAW

11. DEPARTMENT REPORTS

12. BISHOP AREA CHAMBER OF COMMERCE & INFORMATION CENTER UPDATE - A. Bishop Area Chamber of Commerce and Information Center Update Report - November 25, 2024

13. CONSENT CALENDAR
NOTICE TO THE PUBLIC: This time is set aside to receive public comment on matters agendized for closed session only. When recognized by the Mayor, please state your name, and address for the record and please limit your comments to three minutes.

Under California law the City Council is prohibited from generally discussing or taking action on items not included in the agenda; however, the City Council may briefly respond to comments or questions from members of the public. Therefore, the City Council will listen to all public comment but will not generally discuss the matter or take action on it.

NOTICE TO THE PUBLIC: This time is set aside to receive public comment on matters not calendared on the agenda. When recognized by the Mayor, please state your name and address for the record and please limit your comments to three minutes. Under California law the City Council is prohibited from generally discussing or taking action on items not included in the agenda; however, the City Council will listen to all public comment but will not generally discuss the matter or take action on it.

Updates on department activities will be given by the Department Heads and/or their staff.

A. Fire Department - Fire Chief Bret Russell
B. Police Department - Police Chief Nate Derr
C. Public Works Department - Public Works Director Nora Gamino D. Community Services Department - Community Services Manager Dan McElroy E. Planning Department - Assistant Planner Ana Budnyk
F. Administration - City Administrator Deston Dishion
Prepared and presented by Bishop Area Chamber of Commerce and Information Center Executive Director Tawni Thomson.

BACCIC November 25 2024 City Council Report
2 A. City Council Meeting Minutes
B. October 2024 Budget Report
C. October 2024 Financial Reports
D. Amendment to Extend the Existing Agreement Between the City of Bishop and Inyo Council for the Arts
E. Electrical Facilities Cost Sharing Agreement with Caltrans F. Second Reading and Adoption of a Proposed Ordinance Amending Section

9.24.020 The City of Bishop Ordinances, Unlawful Acts in the Park, in Order to Prohibit Fishing.

14. NEW BUSINESS
A. Recommended List of Grant in Support Awards
NOTICE TO THE PUBLIC: All matters under the Consent Calendar are considered routine by the City and will be acted on by one motion.

Recommended Action: Council consideration to approve the City Council Meeting Minutes for October 28, 2024, and to receive and file the Meeting Cancellation Notices for May 13, 2024, July 8, 2024, and October 14, 2024.

Minutes 2024 10 28
Meeting Cancellation Notice 2024 05 13
Meeting Cancellation Notice 2024 07 08
Meeting Cancellation Notice 2024 10 14
Recommended Action: City Council to accept the October 2024 Budget Report.

October 2024 Budget Report
Recommended Action: City Council to accept the October 2024 Financial Reports.

October 2024 Bank Reconciliation Report
October 2024 Combined Cash Report
October 2024 Warrant Register Report
October 2024 Investment Portfolio Report
Recommended Action: City Council to approve the proposed amendment and authorize the City Administrator to execute the amendment on behalf of the City.

Inyo Council for the Arts Service Agreement
Draft Amendment No 1 to ICFTA Agreement
ICFTA Final Report for 2023-24
Recommended Action: Council consideration to approve the Electrical Facilities Cost Sharing Agreement with Caltrans, District 9.

TR-09-5-103 City of Bishop ECSA street lighting
Recommended Action: Council consideration to approve the second reading and adoption of the proposed ordinance by title only.

An Ordinance of the City Council of the City of Bishop, State of California, Amending Section 9.24.020 The City of Bishop Code of Ordinances, Unlawful Acts in the Park, in Order to Prohibit Fishing
Ordinance Prohibiting Fishing in The City Park
Recommended Action: Council consideration to award grants in support as recommended by the Grant in Support Ad Hoc Committee.
3 B. Task Order for the Field 6 Enhancement Project Design

15. FUTURE AGENDA ITEMS

16. COUNCIL AND COMMITTEE REPORTS

17. ADJOURNMENT
Ad Hoc Committee Recommended Award List 2024-2025
Recommended Action: Council consideration to approve the Public Works Director to sign a task order with Wood Rodgers to develop a conceptual plan and design for the Field 6 Enhancement Project for a not-to-exceed fee of $42,830.

TO04_Field 6 (tasks 1-3 only)
TO04_Field 6 (tasks 1-3 only) Fee Estimate
Monday, December 9, 2024 at 6:00 p.m. Regular Meeting in the City Council Chambers 4 Bishop Area Chamber of Commerce & Information Center
Report to Bishop City Council for Monday November 25, 2024 Prepared by: Tawni Thomson, Executive Director
BISHOP INFORMATION CENTER/OTHER DESTINATION DEVELOPMENT PROGRAMS:

Information Center: November is typically quiet in the Information Center – about 600 guest engagements so far this month. We will be closed Thanksgiving Day, open Friday & Saturday following the holiday. Those days are typically very busy, and we encourage locals that have family visiting to bring them in for ideas on fun things to do and see.

We have transitioned to a 6-day per week schedule, closed on Sundays now. We do this to conserve resources so we can be open longer hours and 7 days per week during the busier summer season.

Some guest hosts will be collecting surveys at Bishop Airport beginning mid-December; staff time will be reimbursed by MLT.

Website:
• New version of www.bishopvisitor.com launched 10/15/24 • 85K Pageviews in October – up 8K over October 2023
• Book Direct generated 1,432 searches for lodging in Bishop. About $5K in direct bookings. Book Direct guests stay 2 nights on average and spend $169 per night. They book about 20 days in advance of their trip.
• Local partners are starting to use the event self-submission feature.

Datafy:
• Always one month lag in data.
• 34K trips to Bishop in September with average length of stay at 3.3 days. • Top Origins: LA, Bakersfield, San Diego, Reno, Sacramento, San Francisco, Las Vegas and Phoenix
• Attribution campaigns launched 11/5. Off to a great start - 93K impressions, 25K video completions.

Paid Social Campaigns:
• New agency is TwoSix Digital.
• Overall CTR is 6.6% and $0.09 cost per click.

Organic Social Stats for October:
• Organic Facebook: 23 posts. 1.1M reach. 439 comments. 13.6K likes. Gained 1K new followers. 65K total followers.
• Organic Instagram: 11 posts & 12 stories. 138K reach. 13.3K likes. 123 comments. • TikTok: 2 posts, 1.7K likes, 98 comments. Gained 130 followers last month. Total 5.1K followers. • YouTube Channel is still gaining traction. 433 subscribers with total watch time of 42.2 hours.

Lodging Statistics: October average occupancy was 83.6%. ADR was $164. 5 CHAMBER OF COMMERCE/LOCAL COMMUNITY MATTERS:

Downtown Bishop Beautification Grants: 36 applications received with total ask of $271K.

Selection committee met on 11/19 to review and score the applications.

Sierra Sourced Initiative: New project to highlight locally grown/made products. It is a California Jobs First Project and there will be an introductory meeting on 12/5, 3:30 pm at Mammoth Brewing Company.

Snowflakes: Bishop Chamber coordinated with City Park Crew, CalTrans and LADWP to get permits, insurance, and installation of the snowflakes – they went up on 11/19. And, we purchased $600 worth of replacement light bulbs. Thanks to all who helped! Community Christmas Parade: Saturday, 12/7. Start time is 4:30. Start at South Street, end at Bishop City Park. Rotary Santa Mile will start at Bishop Chamber at 4:15 pm and go opposite direction before the parade. Tree lighting ceremony in front of park immediately following parade.

Santa will visit with kids after the parade at Eastside Guesthouse. Academy Street Party with live music and vendors. We are encouraging all downtown shops and restaurants to stay open late.

Note: Some people refer to the event as the “Chamber Christmas Parade,” but we really can’t take credit for the whole thing and it’s not a fundraiser or benefit for our organization. The Chamber does take the lead in getting the necessary permits and insurance, and we do sign up the participants and buy the trophies, but there are so many people behind the scenes that make the parade possible.

City of Bishop Public Works, Parks & Rec, Police and Fire along with CHP and CalTrans work extra hard to make sure the detour is in place, and everyone is safe. Dozens of volunteers direct traffic and help with other event details. The Bishop Chamber staff and volunteer board members are happy to work alongside all the other great people that make this wonderful evening possible.

Railroad Express: Saturday 12/14, 10am-3pm at Laws Railroad Museum & Historical Site. Train rides, wagon rides, crafts, hot cocoa, s’mores, free books thanks to Altrusa and visits with Santa.

Tickets are available now on Eventbrite or day of event at Laws. New this year, we are seeking cosponsors that will have banner placement at the event, acknowledgement in the event map/program and complimentary tickets they can give to employees or families that may not be able to attend the event.

Holiday Mixer: Thursday, 12/19, 6pm at High Country Lumber. Great food, beverages, prizes and great company. Everyone is welcome.

Shop Local Raffle: Will deliver raffle boxes to participating merchants this week and begin advertising first week in December.

Home & Business Decorating Contest: Thanks to Bishop Real Estate and Jake Rasmuson for sponsoring! Sign up now on www.bishopchamberofcommerce.com or at Bishop Chamber Office. No fee to enter. Separate Categories for homes and businesses. 1st place $200, 2nd place $150, 3rd place $100.
6 CITY OF BISHOP

CITY COUNCIL MINUTES
OCTOBER 28, 2024
1) CALL TO ORDER
Mayor Garcia called the meeting of the Bishop City Council to order at 5:03 p.m. in the City Council Chambers, 301 West Line Street, Bishop, California. 2) ROLL CALL
PRESENT:

Councilmember Ellis
Councilmember Schwartz
Mayor Pro Tem Kong
Mayor Garcia
ABSENT:

Councilmember Muchovej
Councilmember Muchovej joined the meeting at 5:06 p.m.

OTHERS PRESENT: Deston Dishion, City Administrator; Robin Picken, City Clerk; Dean J. Pucci, City Attorney; Nora Gamino, Public Works Director; and Jessica Ortiz, Administrative/Accounting Assistant
3) PUBLIC COMMENT PRIOR TO CLOSED SESSION
No public comments were made.
4) CLOSED SESSION

4.A) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to Government Code § 54956.9 - Name of Case: City of Bishop et al vs. Aaron Schat et al Case No: SI CV CV-2368971 Closed Session began at 5:04 p.m. Closed Session ended at 6:05 p.m. 5) OPEN SESSION
Mayor Garcia called the open session of the Bishop City Council to order at 6:08 p.m. in the City Council Chambers, 301 West Line Street, Bishop, California. 6) MOMENT OF SILENCE
Mayor Garcia announced a moment of silence.
7) PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Muchovej.

October 28, 2024 Page 1
7 8) ROLL CALL
PRESENT:

Councilmember Ellis
Councilmember Schwartz
Councilmember Muchovej
Mayor Pro Tem Kong
Mayor Garcia
ABSENT:

None.

OTHERS PRESENT: Deston Dishion, City Administrator; Robin Picken, City Clerk; Dean J. Pucci, City Attorney; Bret Russell, Fire Chief; Nate Derr, Police Chief; Nora Gamino, Public Works Director; Dan McElroy, Community Services Manager; and Jessica Ortiz, Administrative/Accounting Assistant
City Administrator Dishion announced that Item 14G is pulled from the consent calendar.
9) PUBLIC COMMENT
Rick Klug, a local resident, recited a prayer.

Carl Hoelscher, a local resident, made public comments against the mandate to implement water meters in Bishop and asked that Council speak to the State Water Resource Board about the millions of dollars that will be imposed upon the citizens who live here to do so.

Kevin Daniels, a Bishop resident and business owner, made public comments relating to speeding on East Line Street. Kevin Daniels spoke to speeding being a problem for years now and requested that the police patrol East Line Street for speeding and that parents should educate their children on playing safe near streets. Kevin Daniels also asked that Council address dangers related to E-Bikes as well.

Aaron Schat, a local resident and business owner, made public comments relating to a housing project for the community and the installation of a baking oven. Aaron Schat requested a meeting with Council to discuss how to keep the proposed housing project of 70-units moving forward, especially since housing is an issue in Bishop.

No further public comments were made.
10) REPORT ON ACTIONS TAKEN IN CLOSED SESSION AS REQUIRED BY LAW
Mayor Garcia announced that there is no action to report. 11) DEPARTMENT REPORTS
Written reports from the Fire, Police, Public Works, Community Services, Planning, and Administration Departments were submitted on each department's activities October 28, 2024 Page 2
8 including upcoming and ongoing projects. Verbal reports were also given by the Fire, Police, Public Works, Community Services, and Administration Departments.

11.A) Fire Department Report - Fire Chief Bret Russell
Fire Department Report - September 2024

11.B) Police Department Report - Police Chief Nate Derr Police Department Report - September 2024

11.C) Public Works Department Report - Public Works Director Nora Gamino Public Works Department Report - September 2024

11.D) Community Services Department Report - Community Services Manager Daniel McElroy
Community Services Department Report - September 2024

11.E) Planning Department Report - Assistant Planner Ana Budnyk Planning Department Report - September 2024

11.F) City Administrator Report - City Administrator Deston Dishion City Administrator Report - September 2024
12) BISHOP AREA CHAMBER OF COMMERCE & INFORMATION CENTER UPDATE

12.A) Bishop Area Chamber of Commerce and Information Center Update Report - October 28, 2024
BACCIC October 28 2024 City Council Report
Executive Director Tawni Thomson reviewed her report with Council and provided some additional information to Council on the Bishop Area Chamber of Commerce and Information Center activities.
13) PRESENTATIONS

13.A) Acknowledgement of Community Services Park Helpers Jerry Ennis and Karen Ennis
City Administrator Dishion recognized employees Karen and Jerry Ennis for maintaining building and grounds and areas of our town.

13.B) Inyo Mono Advocates for Community Action (IMACA) Annual Update IMACA Executive Director Kellie Barcelox provided an update on IMACA. 14) CONSENT CALENDAR
October 28, 2024 Page 3
9 14.A) City Council Meeting Minutes
Minutes 2024 06 10
Minutes 2024 06 12 - Special Meeting
Minutes 2024 06 24
Minutes 2024 07 22
Minutes 2024 08 12
Minutes 2024 08 26
Minutes 2024 09 09
Minutes 2024 09 19 - Special Meeting
Minutes 2024 09 23

14.B) Personnel Status Change Report - October 28, 2024 Personnel Status Change Report - 10/28/2024

14.C) September 2024 Budget Report
September 2024 Budget Report

14.D) September 2024 Financial Reports
September 2024 Bank Reconciliation Report
September 2024 Combined Cash Report
September 2024 Investment Portfolio Report
September 2024 Warrant Register Report

14.E) C.O.P.S. Fund Budget Adjustment
Cover Page

14.F) Final Reports from the Fiscal Year 2023-2024 Grant in Support Program Cover Page
Altrusa Final Report 2023-24
Bishop Area Bike Organization Final Report 2023-24
Bishop Museum & Historical Society Final Report 2023-24 C5 Studios Final Report 2023-24
October 28, 2024 Page 4
10 Motion/Councilmember Muchovej Seconded/Councilmember Schwartz Eastside Student Center Final Report 2023-24

14.G) Fiscal Year 2024-2025 Economic Development Agreement with the Chamber of Commerce - ITEM PULLED
Cover Page
Draft Economic Development Agreement_Chamber of Commerce_FY 2024-25

14.H) Granicus Agreement – One-Year Extension 11/12/2024-11/11/2025 Cover Page
Granicus Agreement 2018-2021
Granicus Agreement 2023/11/12 to 2024/11/11
Granicus Proposed Agreement 2024/11/12 to 2025/11/11

14.I) Public Works Superintendent and Supervisor Job Descriptions Cover Page
FT Public Works Supervisor DRAFT
FT Public Works Superintendent DRAFT

14.J) Building Permits Issued Report
Building Permit Issued Report - September 2024

14.K) Planning Commission Meeting Cancellation Notice
October 29, 2024 - Cancellation Notice
Mayor Garcia reminded Council that Item 14G is pulled from the Consent Calendar.

No public comments were made.

Councilmember Muchovej made a motion to approve the Consent Calendar with the removal of Item 14.G (Fiscal Year 2024-2025 Economic Development Agreement with the Chamber of Commerce).

Motion passed 5-0
Ayes: Councilmember Ellis, Councilmember Schwartz, Councilmember Muchovej, Mayor Pro Tem Kong, Mayor Garcia
Noes: None
Abstain: None

Absent: None
15) NEW BUSINESS
October 28, 2024 Page 5
11 Motion/Councilmember Ellis Seconded/Councilmember Schwartz

15.A) First Reading and Introduction of a Proposed Ordinance Relating to Regulating Encampments and Sleeping on Public Property
Cover Page
Ordinance - Relating to Encampments and Sleeping on Public Property Police Chief Derr reviewed item with Council and provided background information on the issue and why the proposed ordinance is being requested.

After Police Chief Derr answered all of Council's questions, public comments were made by:

Jeff Griffiths, a Bishop resident and Second District Supervisor for Inyo County, acknowledged that he understands the background and the reason for this proposed ordinance as a tool to address these issues. He also spoke to his concerns on the issue of homelessness, and believes there needs to be more coordination with local agencies before this ordinance goes into effect.

Anna Scott, Inyo County Health & Human Services Director, answered questions from Council regarding the Continuum of Care Committee and its distribution list.

No further public comments were made.

Councilmember Ellis made a motion to approve the first reading and introduction of the proposed ordinance by title only.

An Ordinance of the City Council of the City of Bishop, State of California, Amending Title 8 of the Bishop Municipal Code by Adding Chapter 8.05 Relating to the Regulating of Encampments and Sleeping on Public Property and Determining Such Ordinance to be Exempt From Environmental Review Under the California Environmental Quality Act.

Motion passed 4-0
Ayes: Councilmember Ellis, Councilmember Schwartz, Mayor Pro Tem Kong, Mayor Garcia
Noes: None
Abstain: Councilmember Muchovej

Absent: None

15.B) First Reading and Introduction of a Proposed Ordinance Relating to Prohibiting Public Urination and Defecation
Cover Page
Ordinance - Relating to Prohibiting Public Urination and Defecation Police Chief Derr reviewed item with Council and answered all of Council's! questions. No public comments were made.

Motion/Councilmember Schwartz Seconded/Councilmember Muchovej! Councilmember Schwartz made a motion to approve the first reading and introduction! of the proposed ordinance by title only.

October 28, 2024 Page 6
12 Motion/Councilmember Schwartz Seconded/Councilmember Muchovej Ayes: Councilmember Ellis, Councilmember Schwartz, Councilmember Muchovej, Mayor Pro Tem Kong, Mayor Garcia
Noes: None
Abstain: None

Absent: None

15.C) Award Construction Bid for the Community Garden Enhancement Project
Cover Page
Community Services Manager McElroy reviewed this item with Council.

Public comments were made by Tonya Miller, a local resident, asked a question as to when would the City receive reimbursement.

Community Services Manager McElroy replied to Tonya Miller that the City would receive the City's requested reimbursement quarterly.

No further public comments were made.

Councilmember Schwartz made a motion to approve awarding the Community Garden Enhancement Project contract to Clair Concrete Inc. in the amount of $88,324.00, authorize the execution of the construction contract with Clair Concrete Inc., and authorize the expenditure in a not-to-exceed amount of $88,324.00 including 10% contingency.

Motion passed 5-0
Ayes: Councilmember Ellis, Councilmember Schwartz, Councilmember Muchovej, Mayor Pro Tem Kong, Mayor Garcia
Noes: None
Abstain: None

Absent: None

15.D) Formation of Grant in Support Review Ad Hoc Committee Cover Page
City Administrator Dishion reviewed this item with Council. Councilmember Schwartz and Councilmember Ellis agreed to sit on the Grant in Support Review Ad Hoc Committee with City Administrator Dishion and Finance Director Aukee. 16) FUTURE AGENDA ITEMS
An Ordinance of the City Council of the City of Bishop, State of California, Adding Chapter 8.26 to the City of Bishop Code of Ordinances, Prohibiting Public Urination and Defecation.

Motion passed 5-0
Councilmember Muchovej, with consensus from Council, asked that Public Works Director Gamino discuss potential projects for the City should Proposition 4 funding pass in the November 5, 2024 elections.

October 28, 2024 Page 7
13 17) COUNCIL AND COMMITTEE REPORTS
Council Members reported on meetings and community events that they attended. 18) ADJOURNMENT
The Mayor adjourned the meeting at 8:16 p.m. to the City Council Meeting scheduled for Tuesday, November 12, 2024 at 6:00 p.m. in the City Council Chambers. ______________________________________
Jose Garcia, Mayor
Attest: ______________________________
Robin Picken, City Clerk
Councilmember Kong, with consensus from Council, asked to bring back a discussion on how to better inform the community on matters approved by Council.

No further requests were made for future agendas items.

October 28, 2024 Page 8
14 CITY OF BISHOP
P. O. Box 1236
Bishop, CA 93515
City Hall – 760-873-5863
May 9, 2024

MEETING CANCELLATION
The Bishop City Council Regular Meeting scheduled for Monday, May 13, 2024 has been cancelled.

The next regular City Council Meeting is scheduled on Tuesday, May 28, 2024 at 6:00 p.m. in the City Council Chambers, 301 West Line Street, Bishop, California. 15 CITY OF BISHOP
P. O. Box 1236
Bishop, CA 93515
City Hall – 760-873-5863
July 3, 2024

MEETING CANCELLATION
The Bishop City Council Regular Meeting scheduled for Monday, July 8, 2024 has been cancelled.

The next regular City Council Meeting is scheduled on Monday, July 22, 2024 at 6:00 p.m. in the City Council Chambers, 301 West Line Street, Bishop, California. 16 CITY OF BISHOP
P. O. Box 1236
Bishop, CA 93515
City Hall – 760-873-5863
September 24, 2024

MEETING CANCELLATION
The Bishop City Council Regular Meeting scheduled for Monday, October 14, 2024 has been cancelled.

The next regular City Council Meeting is scheduled on Monday, October 28, 2024 at 6:00 p.m. in the City Council Chambers, 301 West Line Street, Bishop, California.
17 October 2024
Budget Report
18 10/31/2024 11/30/2021
General Fund Revenue
Account # Revenue Actual Budget Percent Earned
001­000­31010 Property Taxes Secured ­ 600,000.00 0%
001­000­31020 Property Taxes Unsecured ­ 45,000.00 0%
001­000­31030 Property Taxes Prior Yr. ­ 4,000.00 0%
001­000­31050 Property Tax Homeowners ­ 2,200.00 0%
001­000­31060 Property Tax Misc. ­ 21,000.00 0%
001­000­31065 VLF Swap/Property Tax In Lieu ­ 386,000.00 0% 001­000­31066 Vehicle License Fee In Excess ­ 3,700.00 0% 001­000­31120 Sales Tax 811,978.43 5,084,000.00 16%
001­000­31126 DWP Water Agreement Payment 241,878.00 241,878.00 100% 001­000­31128 Sales Tax 1/2% ­ Public Safety ­ 15,000.00 0% 001­000­31130 Transient Occupancy Tax 905,712.30 3,150,000.00 29% 001­000­31131 TOT Penalties 810.66 ­ 0%
001­000­31132 TOT Prior Year 37,984.16 ­ 0%
001­000­31150 Real Property Transfer 395.18 9,680.00 4% 001­000­32010 Business Licenses 3,592.00 64,300.00 6%
001­000­32015 Short­Term Rentals ­ 2,250.00 0%
001­000­32030 Parking Permits 1,400.00 5,150.00 27%
001­000­32040 Use Permits 280.00 2,400.00 12%
001­000­32041 Environmental Application Fee ­ 500.00 0% 001­000­32050 Building Permits 53,177.24 120,000.00 44% 001­000­32051 Plan Check Fee 325.00 1,300.00 25%
001­000­32080 Electrical Franchise ­ 35,000.00 0%
001­000­32081 Cell Tower Franchise 14,000.00 42,000.00 33% 001­000­32082 Cannabis Development Fees ­ 150,000.00 0% 001­000­32090 TV Franchise 2,345.20 10,000.00 23%
001­000­33010 Interest On Bank Deposits 251,215.18 250,000.00 100% 001­000­33020 Rental Of Real Property 41,377.98 60,000.00 69% 001­000­33021 Interest ­ GASB 87 ­ 40,000.00 0%
001­000­34040 Reimb. For Highway Sweeping 13,249.98 53,000.00 25% 001­000­34047 Reimbursement From BUSD ­ 80,000.00 0%
001­000­34050 Misc. Rev. Capital Replacement 31,331.00 31,331.00 100% 001­000­34083 Fire Inspection Fees 100.00 2,000.00 5%
001­000­34094 Local Response Standby ­ 1,000.00 0%
001­000­34120 Peace Officer S&T 974.25 8,300.00 12%
001­000­34121 RAN Reimbursement ­ 15,000.00 0%
001­000­34125 Parking Citations 1,525.00 6,950.00 22%
001­000­34126 Tow Fees 875.00 3,000.00 29%
001­000­34135 Mandated Costs Reimbursement ­ 43,272.00 0% 001­000­34140 Dispatch Contracts ­ 6,000.00 0%
001­000­35020 Strong Motion Inst. Program 71.96 100.00 72% 001­000­35060 CBSC/Building Permit 34.32 100.00 34%
001­000­36010 Sale Of City Property 1.00 ­ 0%
001­000­36030 Miscellaneous Revenue 5,191.74 11,100.00 47% 001­000­36031 Retiree Medical Copay 1,613.34 2,100.00 77% 001­000­36040 Fingerprinting & Reports 7,767.00 23,500.00 33% 001­000­36042 AB109/Realignment ­ 50,000.00 0%
001­000­36074 Summer Program Tuition 25,580.00 40,000.00 64% 001­000­36078 After School Program 29,952.50 93,000.00 32% 001­000­37010 Special Event Insurance 1,651.00 ­ 0%
001­000­39250 Softball ­ 15,000.00 0%
19 001­000­39251 Soccer 4,500.00 4,000.00 113%
001­000­39255 Volleyball ­ 2,000.00 0%
001­000­39270 Aerobic, Dance, Zumba ­ 500.00 0%
001­000­39275 Facility Rental Fee 945.00 2,000.00 47%
001­000­39280 Youth Program 70.00 2,800.00 3%
001­000­39281 Gymnastics 8,975.00 22,000.00 41%
001­000­39290 Pool ­ Public Swim 12,834.00 24,500.00 52% 001­000­39291 Pool ­ Rentals 2,240.00 10,000.00 22%
001­000­39292 Pool ­ Swim Lessons 3,290.00 21,000.00 16% 001­000­39293 Pool ­ Concessions 1,955.00 2,300.00 85%
001­000­39294 Pool ­ Water Fitness 3,637.00 7,200.00 51% 001­000­39297 Youth Athletics ­ 500.00 0%
001­000­39710 Fines & Forefeitures ­ 300.00 0%
001­000­39999 Revenue ­Transfers In 400,000.00 400,000.00 100% 001­000­40002 PROP 68 Green Infrastructure ­ 67,432.15 0% 001­000­40008 Urban Greening Grant ­ 138,920.80 0%
Total Revenue 2,924,835.42 11,535,563.95 25%
20 10/31/2024 Department Actual Budget Percent Incurred 001­010­_____ City Council 57,461.59 190,095.00 30%
001­011­_____ Administration 317,852.31 996,272.59 32%
001­012­_____ Finance 48,994.21 311,185.36 16%
001­013­_____ Treasurer 604.60 1,983.00 30%
001­014­_____ Legal 29,187.40 184,505.00 16%
001­015­_____ Insurance 314,338.00 321,132.00 98%
001­016­_____ Building & Grounds 55,309.52 220,373.41 25% 001­017­_____ IT 43,348.51 56,744.00 76%
001­018­_____ Elections 157.06 5,200.00 3%
001­019­_____ Community Promotion ­ 195,000.00 0%
001­020­_____ Police Department 2,256,910.99 5,379,018.65 42% 001­021­_____ Fire Department 413,853.61 831,353.56 50% 001­022­_____ Building 53,233.72 235,885.00 23%
001­023­_____ Street Maintenance 529,041.81 1,609,154.32 33% 001­031­_____ Parks & Rec 418,220.02 2,238,432.38 19%
001­034­_____ Planning 68,384.70 357,350.15 19%
001­035­_____ After School Program 25,131.69 84,840.00 30% 001­037­_____ Pool 91,780.41 302,570.00 30%
001­038­_____ Summer Camps 31,596.34 58,485.00 54%
Total Expenses 4,755,406.49 13,579,579.42 35%
General Fund Expenses
21 10/31/2024 Fund/Account Actual Budget Percent Used
Sewer Fund ­ Revenue
002­000­33010 Interest on Bank Deposits 42,522.31 66,000.00 64% 002­000­33020 Rental of Real Property ­ ­ 0%
002­000­39017 Sewer Miscellaneous 1,459.13 25,000.00 6% 002­000­39020 Sewer Service Collection 451,483.04 1,330,000.00 34% 002­000­39023 Sewer Service Penalties 353.37 1,000.00 35% 002­000­39035 Solar Rebates ­ ­ 0%
002­000­39075 Reimbursement From ESCSD ­ ­ 0%
Total: 495,817.85 1,422,000.00 35%
002­051­_____ Sewer Fund ­ Expenses 840,062.64 1,844,975.09 46% Account # Fund/Account Actual Budget Percent Used
Water Fund ­ Revenue
004­000­33010 Interest On Bank Deposits 39,177.35 63,000.00 62% 004­000­33020 Rental Of Real Property ­ ­ 0%
004­000­39012 Water Service Collection 356,943.62 1,111,000.00 32% 004­000­39013 Water Service Penalties 280.97 800.00 35% 004­000­39017 Water Miscellaneous 940.00 20,000.00 5%
004­000­39019 Backflow Fee ­ ­ 0%
004­000­39035 Solar Rebates ­ ­ 0%
Total: 397,341.94 1,194,800.00 33%
004­050­_____ Water Fund ­ Expenses 484,507.00 1,422,964.50 34% Account # Fund/Account Actual Budget Percent Used
SMHP ­ Revenue
012­000­33010 Interest On Bank Deposits 5,441.53 11,000.00 49% 012­000­39735 Utilities Clearing Account 11,815.00 38,400.00 31% 012­000­39750 Rents ­ Assisted Units 2,277.00 6,600.00 35% 012­000­39760 Rents ­ Unassisted Units 35,080.00 100,000.00 35% 012­000­39811 Miscellaneous ­ ­
012­000­39812 Gain On Sale ­ ­ 0%
Total: 54,613.53 156,000.00 35%
012­095­_____ SMPH ­ Expenses 74,730.97 133,670.74 56%
Enterprise Funds
22 10/31/2024 Fund/Account Actual Budget Percent Used
COPS Fund ­ Revenue
033­000­33010 Interest On Bank Deposits 3,793.56 ­ 0%
033­000­39967 COPS/AB 1913 ­ 100,000.00 0%
Total: 3,793.56 100,000.00 4%
033­033­_____ COPS Fund ­ Expenses 43,493.43 235,822.48 18% Account # Fund/Account Actual Budget Percent Used
Gas Tax Fund ­ Revenue
003­000­33010 Interest on Bank Deposits ­ ­ 0%
003­000­39100 Section 2105 6,329.83 23,000.00 28%
003­000­39110 Section 2107­5 1,000.00 1,000.00 100%
003­000­39120 Section 2107 8,172.42 32,000.00 26%
003­000­39130 Section 2106 5,437.40 19,500.00 28%
003­000­39135 Misc/Prop 42 11,559.40 37,000.00 31%
003­000­39137 Traffic Congestion Relief ­ ­ 0%
003­000­39139 SB 1 26,874.63 99,094.00 27%
Total: 59,373.68 211,594.00 28%
003­030­_____ Gas Tax Fund ­ Expenses 54,496.15 389,764.37 14% Special Funds
23 shop Bank Reconciliation Report - by Bank NumberCity of Bi Page: 1 Nov 19, 2024 10:00AM
Report Criteria:

Print Outstanding Checks and Deposits and Bank and Book adjustments Eastern Sierra Checking (Eastern Sierra Checking) (1)
October 31, 2024
Account: 99900010110
Bank Account Number: 006107370
Bank Statement Balance: 2,331,905.40 Book Balance Previous Month: 1,916,059.59 Outstanding Deposits: 366,381.72 Total Receipts: 1,430,904.86 Outstanding Checks: 854,249.40 Total Disbursements: 1,501,236.02 Bank Adjustments: 1,690.71 Book Adjustments: .00
Bank Balance: 1,845,728.43 Book Balance: 1,845,728.43
Proof (Bank balance less book balance): .00
Outstanding Deposits Section
Deposit
Number
Deposit
Amount
Deposit
Number
Deposit
Amount
Deposit
Number
Deposit
Amount
Deposit
Number
Deposit
Amount
19 280.00 1034 128.00- 1057 101.00 1108 88.29-
1110 565.46 1132 1,472.00- 1137 370.00- 1145 359.00
1159 64.00- 1212 57,795.97 1213 185.00- 1221 294,036.93 1222 142.50 1223 222.00 1231 11,511.24 1232 491.51
1233 225.00 1234 558.40 1256 2,400.00
Grand Totals:
366,381.72
Deposits cleared: 82 items Deposits Outstanding: 19 items Outstanding Checks Section
Check
Number
Check
Amount
Check
Number
Check
Amount
Check
Number
Check
Amount
Check
Number
Check
Amount
1092 19.83 1639 38.00 1644 38.00 2443 165.48
3849 74.99 4696 1,623.97 4738 250.29 4877 6,920.00
5119 457.64 5546 119.89 6366 313.36 6412 100.00
6693 48.03 6948 668.91 7108 4,602.50 7258 144.96
7412 18.58 7420 18.58 7859 1,076.50 8324 66.50
8752 110.82 9412 203.50 9861 .11 9941 46.25
10994 75.00 11079 14.30 11422 76.41 11506 720.00
11551 129.29 11584 720.00 11673 129.29 11692 80.76
11693 720.00 11722 296.87 11728 461.75 11764 80.76
11765 2,116.12 11766 720.00 11769 5,814.45 11770 361.05 11771 1,811.99 11772 60,031.86 11773 14,211.33 11774 1,222.27 11775 546.04 11823 589.49 11839 313.47 11848 101.58
11862 80.76 11863 780.00 11865 2,094.91 11873 532.33
11879 340.50 11897 236.50 11902 17.30 11909 436.49
11914 363.21 11918 494.50 11920 284.00 11922 2,750.00
11923 750.00 11960 80.76 11961 2,116.12 11962 780.00
11963 369.23 11964 55.50 11965 5,990.91 11966 361.05
11967 1,864.88 11968 61,477.40 11969 14,207.44 11970 1,228.58 11971 562.21 11973 77.70 11975 2,585.07 11976 67.07
11979 978.03 11980 19,191.73 11984 302.17 11986 515.31
11987 144.01 11988 74.00 11990 210.00 11991 1,620.00
11993 31,280.00 11994 329.00 11995 2,725.53 11996 32.83 11997 2,124.98 11998 103.31 11999 780.72 12000 4,124.86 12001 4,629.30 12002 479.06 12003 269.16 12004 28.40
24 shop Bank Reconciliation Report - by Bank NumberCity of Bi Page: 2 Nov 19, 2024 10:00AM
Check
Number
Check
Amount
Check
Number
Check
Amount
Check
Number
Check
Amount
Check
Number
Check
Amount
12005 2,925.04 12006 517,859.08 12007 7,717.50 12008 532.78 12009 1,507.29 12010 127.28 12011 1,470.91 12012 185.00 12013 2,255.83 12014 593.19 12015 93.97 12016 1,625.00
75403 8.00 111942 371.55 111943 99.73 111948 415.57
111956 137.14 111958 128.83 101824204 34,901.27 101824205 1,896.85 Grand Totals:
854,249.40
Checks cleared: 256 items Checks Oustanding: 116 items
Bank Adjustments Section
Description Amount Description Amount
J Scida Wages Incorrectly Paid and Owed 1,690.71
Grand Totals: 1,690.71
Book Adjustments Section
25 CITY OF BISHOP

COMBINED CASH
OCTOBER 31, 2024
FOR ADMINISTRATION USE ONLY 34 % OF THE FISCAL YEAR HAS ELAPSED 11/19/2024 10:20AM PAGE: 1

COMBINED CASH ACCOUNTS
999-000-10110 CASH IN BANK 1,841,107.95
999-000-10111 LAIF INVESTMENT 875,103.62
999-000-10112 CASH EASTERN SIERRA BANK .00
999-000-10113 CASH IN COUNTY TREASURY .00
999-000-10115 CASH IN BANK XPRESS BILLPAY 32,272.32
999-000-10116 CALIFORNIA CLASS INVESTMENT 19,334,977.81 999-000-10175 CASH CLEARING UTILITIES 15,537.62
999-000-10176 BUSINESS CASH CLEARING 322.10
TOTAL COMBINED CASH 22,099,321.42
999-000-10100 CASH ALLOCATED TO FUNDS ( 22,099,321.42)
TOTAL UNALLOCATED CASH .00

CASH ALLOCATION RECONCILIATION
1 ALLOCATION TO GENERAL FUND 11,164,649.87
2 ALLOCATION TO SEWER FUND 2,873,212.51
3 ALLOCATION TO GAS TAX 451,125.19
4 ALLOCATION TO WATER FUND 2,672,330.82
5 ALLOCATION TO RFPD 729,972.84
6 ALLOCATION TO IMBC FIDUCIARY .00
7 ALLOCATION TO LOCAL TRANSPORTATION FUND 89,758.82
8 ALLOCATION TO BOND AND TRUST FUND 181,606.36
9 ALLOCATION TO TRAFFIC SAFETY 8,141.29
10 ALLOCATION TO TUT MEASURE A 1,230,560.10
11 ALLOCATION TO ASSET FORFEITURE 5,782.62
12 ALLOCATION TO SUNRISE MHP 374,920.74
13 ALLOCATION TO GENERAL FIXED ASSETS .00
15 ALLOCATION TO WATER IMPROVEMENT .00
18 ALLOCATION TO FUND 018 .00
19 ALLOCATION TO STREETS-SIDEWALK IMPROVEMENT 1,000,000.00 21 ALLOCATION TO CANINE DONATION 8,012.54
22 ALLOCATION TO HEAVY EQUIPMENT REPLACEMENT 200,000.00 23 ALLOCATION TO PROPERTY/HOUSING DEVELOPMENT 62,561.25 24 ALLOCATION TO BAWA 274,256.78
25 ALLOCATION TO WAYFINDING & SIGNAGE PROJECT .00
26 ALLOCATION TO PLHA FUND 79,527.35
29 ALLOCATION TO FUND 029 .00
33 ALLOCATION TO C.O.P.S. 268,166.31
37 ALLOCATION TO HOME FUNDS/WILLOW ST 117,850.76
54 ALLOCATION TO STIP E. LINE ST. BRIDGE REPL. 160,663.79 55 ALLOCATION TO S WARREN ST. IMPROVEMENT .00
57 ALLOCATION TO SEIBU TO SCHL BIKE PATH .00
58 ALLOCATION TO PINE TO PARK/STIP .00
59 ALLOCATION TO WEST JAY STREET .00
60 ALLOCATION TO STIP-SPRUCE/YANEY/HANBY .00
61 ALLOCATION TO E. LINE ST. IMPROVEMENTS .00
62 ALLOCATION TO PLAYGROUND EQUIPMENT PROJECT .00
70 ALLOCATION TO HOME OWNER ASSIST PRGM 128,100.00
71 ALLOCATION TO SILVER PEAK/IMACA .00
72 ALLOCATION TO VALLEY APTS/13 CDBG 8972 18,121.48
26 CITY OF BISHOP

COMBINED CASH
OCTOBER 31, 2024
FOR ADMINISTRATION USE ONLY 34 % OF THE FISCAL YEAR HAS ELAPSED 11/19/2024 10:20AM PAGE: 2 TOTAL ALLOCATIONS TO OTHER FUNDS 22,099,321.42
ALLOCATION FROM COMBINED CASH FUND - 999-000-10100 ( 22,099,321.42) ZERO PROOF IF ALLOCATIONS BALANCE .00
27
  



 
  



 

  


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33 INVESTMENT PORTFOLIO FOR THE CITY OF BISHOP
MONTH OF OCTOBER 2024
Statement Period Account Type Balance Average Monthly Yield October 2024 LAIF $875,103.56 4.518%
October 2024 California CLASS $19,334,977.81 5.004%
Total $20,210,081.37 4.983%
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41 Agenda Item: 13.D
Date of Meeting: November 25, 2024
Department: Finance
To: City Council
From: Ethan Aukee
Subject: Amendment to Extend the Existing Agreement Between the City of Bishop and Inyo Council for the Arts
Prepared On: November 15, 2024
Attachments: Inyo Council for the Arts Service Agreement Draft Amendment No 1 to ICFTA Agreement
ICFTA Final Report for 2023-24

STAFF REPORT
Background/History:

The City entered into an agreement with Inyo Council for the Arts in FY 2023-24. This agreement includes a provision for a one-year extension upon approval of both parties to the agreement.

Analysis/Discussion:

Inyo Council for the Arts annual report for FY 2023-24 is attached to this report for council review. All terms of the agreement for FY 2023-24 would apply to FY 2024-25.

Economic Impacts:

The economic impacts of the agreement are detailed within the agreement.

Budget Impacts:

The expense of funding this agreement, or an agreement in this amount, is already budgeted within the FY 2024-25 budget.

Legal Review:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

Recommended Action:

City Council to approve the proposed amendment and authorize the City Administrator to execute the amendment on behalf of the City.

Approved By: Ethan Aukee 11/15/2024
Approved By: Robin Picken 11/15/2024
Approved By: Deston Dishion 11/18/2024
42 Approved By:
43 44
45 46
47 48
49 50
51 52
53 54
55 56
57 58
59 60
61

AMENDMENT NO. 1 TO

SERVICES AGREEMENT
This Amendment No. 1 (“Amendment”) to the Services Agreement is made and entered into effective the 26th day of November 2024, by and between the CITY OF BISHOP, a Municipal Corporation (“CITY”), and the INYO COUNCIL FOR THE ARTS, a California corporation (“ICFTA”). CITY and ICFTA are sometimes hereinafter individually referred to as “Party” and or collectively referred to as the “Parties.”
A. Recitals.
(i). CITY and ICFTA entered into a Services Agreement (“Agreement”) effective November 1, 2023 through which ICFTA provides tourism attraction, marketing and branding services to the CITY.
(ii). The Parties now seek to amend the Agreement to extend the term of the Agreement. (iii). All legal prerequisites to the making of this Amendment have occurred.

NOW, THEREFORE, in consideration of the mutual covenenants and conditions set forth herein, the Parties agree as follows:

B. Amendment to Agreement.

1. The first sentence of Paragraph 3.1.2 (“Term”) is amended to provide as follows:

The term of this Agreement shall commence on November 1, 2023 and terminate June 30, 2025.

2. Exhibit B to the Agreement is hereby replaced with a 2024-2025 Compensation Schedule attached to this Amendment No. 1 as Exhibit A.

3. Except as specifically modified herein, all of the terms, conditions and provisions of the Agreement shall remain in full force and effect.

4. The Agreement, all amendments together with this Amendment No. 1 and all Exhibits attached thereto, constitutes the entire Agreement between the Parties and supersedes all prior negotiations, arrangements, representations, and understandings, if any, made by or between the Parties with respect to the subject matter hereof. No amendment or other modification of the Agreement, as modified by this Amendment No. 1 shall be binding unless executed in writing by both Parties hereto, or their respective successors, assigns, or grantees.

5. Each of the undersigned represents and warrants that he or she is duly authorized to execute and deliver this Amendment No. 1 and that such execution is binding upon the entity for which he or she is executing this document.
62

IN WITNESS WHEREOF, the Parties have caused Amendment No. 1 to the Agreement are to be executed as of the day and year first above written.

INYO COUNCIL FOR THE ARTS CITY OF BISHOP
By: ______________________________ By: _____________________________ Deston Dishion
City Administrator
ATTEST:
_____________________________
Robin Picken,
City Clerk
APPROVED AS TO FORM:

By:_____________________________
Dean J. Pucci
City Attorney

63

EXHIBIT A
2024-2025 Compensation Schedule
This exhibit will be updated annually based on the City budget.

Section 1: Payments and Financial Accounting and Reporting (a) Funding Amount for FY 2024-25: For FY 2024-25, Contractor shall receive $25,000 and the City shall make two payments to Contractor as provided below. If this Agreement is terminated prior to the end of a quarter for which payment has been made, Contractor shall refund to City a prorated amount of the remainder of the quarter, in accordance with the termination provisions of the agreement.

ICFTA Payments FY 2024-25
January 1, 2025 $12,500
June 30, 2025 $12,500
(b) By January 30th of each year, ICFTA will provide to the City an accounting, plus a copy of any audit of expenditures showing the use of City provided funding for the previous fiscal year, July 1 to June 30.
(c) Funds received from non-City sources shall be identified and accounted for separately.

Separation of sources and uses of funds is necessary to provide accounting of the use of restricted funds in compliance with any restrictions placed on funding.

Section 2: The City may in its sole discretion provide additional funding to ICFTA in amounts approved by a resolution of the City Council. The resolution will set forth the purpose of the funding, the source, any restrictions, and other matters relating thereto.

Section 3: In the event ICFTA ceases to operate or exist, all unexpended City funds held by ICFTA shall be returned to the City.
64 65
66 67
68 69
Agenda Item: 13.E
Date of Meeting: November 25, 2024
Department: Public Works
To: City Council
From: Nora Gamino
Subject: Electrical Facilities Cost Sharing Agreement with Caltrans Prepared On: November 13, 2024
Attachments: TR-09-5-103 City of Bishop ECSA street lighting

STAFF REPORT
Background/History:

The Caltrans District 9 Bishop Pavement Project includes the construction of a multi-use path from See Vee Lane to Wye Road on the south side of the North Sierra Highway (US 395).

During early design development between the City and Caltrans, it was determined that pedestrian scale lighting will be installed along this section of path. The final design includes 42 decorative luminaries, similar to the lights installed on Warren Street.

Analysis/Discussion:

The proposed Electrical Facilities Cost Sharing Agreement between Caltrans and the City formalizes the discussions and decisions that happened early in the development of the Bishop Pavement Project.

Caltrans will provide the full capital cost for the purchase and installation of the pedestrian scale lighting. Caltrans will provide all maintenance costs and if a light pole is damaged from an errant vehicle, vandalism, act of God, normal wear and tear, or system failure the light pole will be replaced.

The City of Bishop will be responsible for electricity cost.

Economic Impacts:

There are no significant economic impacts.

Budget Impacts:

None this fiscal year. In future years, the additional cost of electricity for these lights (estimated at $550/month) will be included in the streets utilities budget.

Legal Review:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.
70 Recommended Action:

Council consideration to approve the Electrical Facilities Cost Sharing Agreement with Caltrans, District 9.

Approved By: Ethan Aukee 11/13/2024
Approved By: Robin Picken 11/14/2024
Approved By: Deston Dishion 11/14/2024
Approved By:
71 REV 01/2023
1 ELECTRICAL FACILITIES COST SHARING AGREEMENT

WITH CITY OF BISHOP
THIS ELECTRICAL FACILITIES COST SHARING AGREEMENT (“AGREEMENT”) is made by and between the State of California, acting by and through the Department of Transportation ("STATE") and the City of Bishop (“LOCAL AGENCY”), individually referred to as a “PARTY” and joint as “PARTIES.”

RECITALS

1. This AGREEMENT will specify the LOCAL AGENCY’s and STATE’s respective costs associated with the installation, operation, maintenance, repair and replacement of electrical facilities, including pedestrian scale street lighting on US 395 within the jurisdictional limits of the LOCAL AGENCY.

OPERATIVE PROVISIONS

1. Updates to Exhibits. Changes to PARTIES’ electrical facilities cost sharing arrangement, resulting from future additions, improvements or alterations to the electrical facilities covered in this AGREEMENT may be made by PARTIES attaching amended Exhibit(s) or addendum to the Exhibit(s).

2. Amendment to Agreement. Except as provided in the preceding Section concerning Exhibit amendments, the terms of the AGREEMENT can be changed only by a mutual written amendment by PARTIES.

3. Successors. This AGREEMENT shall be binding upon and inure to the benefit of each of the PARTIES and their respective successors-in-interest including, any subsequently incorporated city or other municipality established within the LOCAL AGENCY’s jurisdictional limits. If the successor city or municipality fails to accept the obligations of the LOCAL AGENCY by entering into a new agreement with STATE, LOCAL AGENCY shall continue to be contractually bound by the terms of this AGREEMENT.

4. Permits STATE can enter the LOCAL AGENCY jurisdiction to perform any maintenance or work to the facilities covered by this AGREEMENT, without permits from LOCAL AGENCY. When feasible STATE shall provide advance notification by phone call or email to LOCAL AGENCY contact.

5. Electrical Facilities. This AGREEMENT specifies the LOCAL AGENCY’s and STATE’s respective costs associated with the operation, maintenance, repair and replacement of the electrical facilities specifically listed in Exhibit A, attached hereto and incorporated, in the area shown by the map attached hereto and incorporated as Exhibit B.
72 REV 01/2023
2 6. Cost Sharing and Apportionment. Exhibit A lists the percentage of costs for electricity only apportioned to each PARTY and shall be based on STATE’s actual costs.

7. Reimbursement of Actual Costs.

A. STATE shall pay for all the expenses stated in the “Basis for Billing” section below, for all the electrical facilities listed under STATE Owned and Maintained table shown in Exhibit A and seek reimbursement from LOCAL AGENCY for the cost of electricity only, as per the percentage stated in that table in Exhibit A. When a lighting pole identified on Exhibit A is damaged from an errant vehicle, vandalism, act of God, normal wear and tear, or system failure, STATE will replace the lighting pole at State’s expense.

8. Costs
A. Basis for Billing
a. Total maintenance costs for pedestrian scale street lighting shall be based on actual costs, including but not limited to the following:
i. The costs of repairs and replacement of the devices
ii. The costs of regular inspection and maintenance
iii. Labor, including overhead assessment, other expenses including, equipment, materials, and miscellaneous
expenses
iv. Electrical energy
B. STATE will bill LOCAL AGENCY quarterly, in arrears, for LOCAL AGENCY’s share of electrical facilities costs, consisting of electricity only, as listed in Exhibit “A”.

9. Budget Contingency. STATE’s obligation under this Agreement is contingent upon the Legislature appropriating sufficient funds under the Budget Act, and the encumbrance of funding to the STATE’s District Office.

10. Legal Relations and Responsibilities.

A. No Third-Party Beneficiaries. This AGREEMENT is not intended to create duties, obligations, or rights of third parties beyond the PARTIES to the AGREEMENT. Nor does this AGREEMENT affect a PARTY’s legal liability by imposing any standard of care for the operation and maintenance of STATE highways and LOCAL AGENCY facilities different from the standard of care imposed by law.
73 REV 01/2023
3 B. Indemnification. Neither LOCAL AGENCY nor any of its officers or employees is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by STATE, under or in connection with any work, authority or jurisdiction conferred upon STATE arising under this AGREEMENT. STATE, pursuant to Government Code Section 895.4, shall fully defend, indemnify, and save harmless LOCAL AGENCY and its officers and employees from all claims, suits or actions of every kind occurring by reason of anything done or omitted to be done by STATE under this Agreement.

Neither STATE nor any of its officers or employees is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by LOCAL AGENCY, under or in connection with any work, authority or jurisdiction conferred upon LOCAL AGENCY arising under this AGREEMENT. LOCAL AGENCY, pursuant to Government Code Section 895.4, shall fully defend, indemnify, and save harmless STATE and its officers and employees from all claims, suits or actions of every kind occurring by reason of anything done or omitted to be done by LOCAL AGENCY under this AGREEMENT.

11. Termination. This Agreement may be terminated by a formal agreement.

12. Effective Date. This Agreement shall become effective on the last date each PARTY’s authorized representative has executed this AGREEMENT.

13. Authority. Each individual executing this AGREEMENT on behalf of each PARTY represents and warrants that he/she is duly authorized to execute this AGREEMENT. LOCAL AGENCY represents and certifies that it has, through its regular political process, authorized the execution of this AGREEMENT by appropriate resolution, delegation, or plenary authority as required.
74 REV 01/2023
4 THE LOCAL AGENCY OF City of Bishop

STATE OF CALIFORNIA

DEPARTMENT OF TRANSPORTATION
Dated:

Jose Garcia, Mayor
INITIATED AND APPROVED:

Dated: Dated:

Deston Dishion
City Administrator
Bryan Winzenread
Deputy District Director
Maintenance District
Dated:

APPROVED AS TO FORM AND PROCEDURE
Dated:

Dean J. Pucci
City Attorney
75 REV 01/2023
5 EXHIBIT A
Effective ___________________, 20____

BASIS OF COST DISTRIBUTION
STATE Owned and Maintained
Electrical Energy Cost Share Billed by STATE
Route and
PM
Location Type of Facility Cost Distribution for
electrical power only

STATE LOCAL
AGENCY
US 395 PM
116.46/117.27
In Bishop
from Wye
Rd. to See
Vee Ln.
42 pedestrian
scale lights
CT ID’s:
09483950116751L,
09483950115274L
and
09483950116078L
0% 100%
76 REV 01/2023
6 Exhibit B
Map of Agreement Area
US 395 – City of Bishop
Electrical Facilities Cost Sharing Agreement
77 Agenda Item: 13.F
Date of Meeting: November 25, 2024
Department: Community Services
To: City Council
From: Dan McElroy
Subject: Second Reading and Adoption of a Proposed Ordinance Amending Section 9.24.020 The City of Bishop Ordinances, Unlawful Acts in the Park, in Order to Prohibit Fishing.

Prepared On: November 18, 2024
Attachments: Ordinance Prohibiting Fishing in The City Park

STAFF REPORT
Background/History:

The Bishop City Park is hub of many community activities. The act of fishing in the Park Pond and Bishop Creek has become an issue. and this has been brought to our staff's attention.

Due to fishing, staff has noticed an increase in trash, lures, hooks and fishing line left on the ground. These items left can cause birds and wildlife to become entangled, not to mention the safety concerns of hooks and trash being left which could injure any user that comes in contact with these items.

The Bishop City Council approved the first reading and introduction of this proposed ordinance on November 12, 2024.

Analysis/Discussion:

Through staff discussion, the Community Services Department would like to expand and amend the Ordinance 9.24.020 to include the section of Bishop Creek in the City Park to no fishing. The Bishop Park Pond is already included in this ordinance, this amendment would allow staff the post the creek area with no fishing signs, thus dispelling any confusion by the public and staff.

Economic Impacts:

None
Budget Impacts:

None
Legal Review:
78 City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

Recommended Action:

Council consideration to approve the second reading and adoption of the proposed ordinance by title only.

An Ordinance of the City Council of the City of Bishop, State of California, Amending Section

9.24.020 The City of Bishop Code of Ordinances, Unlawful Acts in the Park, in Order to Prohibit Fishing
Approved By: Deston Dishion 11/18/2024
Approved By:

Approved By:

Approved By:
79 1
ORDINANCE NO.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BISHOP, STATE OF CALIFORNIA, AMENDING SECTION 9.24.020 THE CITY OF BISHOP CODE OF

ORDINANCES, UNLAWFUL ACTS IN THE PARK, IN ORDER TO PROHIBIT FISHING WHEREAS, the City of Bishop is responsible for providing for the health, safety and welfare of its residents, visitors, animals, wildlife, and water supply; and WHEREAS, under Cal. Const. art. XI, §7, cities may make and enforce within their limits all local, police, sanitary and other ordinances not in conflict with general laws; and WHEREAS, subsection I of Section 9.24.020 of the City of Bishop Code of Ordinances currently prohibits fishing in the city park pond; and
WHEREAS, it has been brought to the City’s attention that increasing numbers of individuals are creek fishing in the city park; and
WHEREAS, those using the creek for fishing have been leaving behind fishing line and hooks, which creates health and safety hazards for people and birds; and WHEREAS, the City Council reasonably believes that these health and safety hazards could be avoided by making it unlawful to fish in the city park; and WHEREAS, the City of Bishop, California, pursuant to the provisions of the California Environmental Quality Act (“CEQA”) (Cal. Pub. Res. Code §§21000 and following) and State CEQA Guidelines (14 CCR §§15000 and following) has determined that this ordinance is not a project under CEQA pursuant to Title 14, Section 15378 (b)(5) of the California Code of Regulations;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BISHOP DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. The above recitals are true and incorporated into this ordinance.

SECTION 2. Subsection 9.24.020 of the City of Bishop Code of Ordinances is hereby amended, to read as follows:

9.24.020 – Unlawful acts in public park.

Within the city park, no person shall do any of the following specified acts:

A. Lead or let loose any animal or fowl of any kind in, through, or across the city park.

However, dogs on leash may be taken through and across the city park on established roads or pathways to any part of the city park specifically designated as a dog park area for purposes of using such dog park area;
80 2
B. Enter, be or remain in the city park while in the possession of or while consuming any alcoholic beverage;
C. Be in the city park between the hours of 10:00 p.m. and 6:00 a.m. of the following day without a special permit issued by the city;
D. Light or maintain any fire except in a stove, fire circle or other place provided for that purpose;
E. Participate in golf, archery or model airplane flying in the city park except in areas specifically designated for such purpose;
F. Drive any vehicle other than on roads, trails, or driveways provided for that purpose; G. Misuse, destroy or mutilate any park property of the city located in the city park; H. Molest, injure or kill any bird or mammal, or disturb its habitat in the city park; I. Swim or enter onto the ice within the city park pond; J. Fish within the city park pond or creek.

SECTION 3. ENVIRONMENTAL DETERMINATION. The proposed ordinance has been reviewed for compliance with CEQA, the CEQA Guidelines, and the City’s environmental procedures. Because the proposed ordinance is an administrative activity which will not result in direct or indirect physical changes to the environment, it has been found to be not a project under Section 15378 (b)(5) of the CEQA Guidelines.

SECTION 4. INCONSISTENCIES. Any provision of the Bishop Code of Ordinances or appendicies thereto inconsistent with the provisions of this ordinance, to the extent of such inconsistencies and/or further, is hereby repealed or modified to the extent necessary to affect the provisions of this ordinance.

SECTION 5. SEVERABILITY. If any provision or clause of this ordinance or the application thereof to any person or circumstances is held to be unconstitutional or otherwise invalid by any court of competent jurisdiction, such invalidity shall not affect other provisions or clauses or applications of this ordinance which can be implemented without the invalid provision, clause or application; and to this end, the provisions of this ordinance are declared to be severable.

SECTION 6. EFFECTIVE DATE. This ordinance shall be in full force and effect commencing thirty (30) days after its final adoption and a summary hereof shall be published once within fifteen (15) days in The Inyo Register, a newspaper of general circulation printed and published in the County of Inyo and circulated in the City of Bishop and hereby designated for that purpose by the City Council.

SECTION 7. The City Clerk shall certify to the passage and adoption of this ordinance and shall cause the same to be published in the manner and form provided by law in The Inyo Register, a newspaper of general circulation printed and published in the City of Bishop, State of California, which said newspaper is hereby designated for that purpose.

Introduced at a regular meeting of the City Council on the ___ day of ____, 2024, by the following roll call vote:
81 3
MOTION:

AYES:

NOES:

ABSENT

ABSTAINED
Passed and approved at the regular meeting of the City Council on the ____ day of ____, 2024, by the following roll call vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAINED:

ATTEST:
_____________________ __________________________
Robin Picken, City Clerk Jose Garcia, Mayor
APPROVED AS TO FORM:
______________________
Dean J. Pucci, City Attorney
82 Agenda Item: 14.A
Date of Meeting: November 25, 2024
Department: Finance
To: City Council
From: Ethan Aukee
Subject: Recommended List of Grant in Support Awards
Prepared On: November 14, 2024
Attachments: Ad Hoc Committee Recommended Award List 2024-2025

STAFF REPORT
Background/History:

The City Council awards grant funding on an annual basis to various nonprofit organizations via the City's Grant in Support Program. The intent of the Grant in Support Program is to deliver needed community programs, events, and services that City staff are not able to provide.

Analysis/Discussion:

During the October 28, 2024, City Council meeting, City Council appointed two councilmembers to comprise an ad hoc committee to review grant in support applications and make recommendations to the full City Council on awarding of grant in support funding.

Councilmember Ellis and Councilmember Schwartz, along with City staff, met to review all applications received. The City received sixteen applications for specific projects, of which all sixteen were chosen to be recommended to the full City Council. The total expense associated with funding the sixteen recommended projects is $127,766. The City budgeted $60,000 for grants in support in the 2024-25 fiscal year budget. A budget adjustment would be required if the City Council proceeds in approving the grants in support as proposed by the ad hoc committee.

Throughout the two prior fiscal years, the City budgeted and did not spend, a total of $74,370 for community promotions.

Economic Impacts:

Bishop residents will be provided with programs, events, and services that otherwise would not be available, or available to a lesser extent without grant funding. Each grant project is pursued with the intent of increasing the quality of life in the City of Bishop.

Budget Impacts:

The recommended amount of grant awards exceeds the approved budget by $67,766. 83 If the recommended amount of grant awards is approved, the budget for expense account 001-019-52131, Community Support, shall increase by $67,766.

Legal Review:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

Recommended Action:

Council consideration to award grants in support as recommended by the Grant in Support Ad Hoc Committee.

Approved By: Ethan Aukee 11/15/2024
Approved By: Robin Picken 11/15/2024
Approved By: Deston Dishion 11/15/2024
Approved By:
84 Grant in Support FY 2024-25
Ad Hoc Committee Recommended Awards
Applicant Project Title Amount of Award
Bishop Area Bike Organization Bishop Bike Park $4,000.00 Bishop Area Climber’s Coalition BACC Outdoor Engagement $5,250.00 Plan
Bishop Little League Field 4 Scoreboard $12,000.00
Bishop Mule Days 2025 Bishop Mule Days $10,000.00
Celebration
Bishop Museum & Historical Textiles Touch All of Us $8,000.00 Society
C5 Studios Art in Storefronts 2024 $7,400.00
Calvary Baptist Church Sober Grad Night $10,000.00
Eastern Sierra Avalanche Bishop Avalanche Safety & $7,500.00 Center Awareness
Eastern Sierra Land Trust Eastside Pollinator Garden $5,000.00 Project
1 85
Grant in Support FY 2024-25
Ad Hoc Committee Recommended Awards
Applicant Project Title Amount of Award
Eastside Student Center Line Street Center Lunch & $10,000.00 Dinner Program
Friends of the Fair Friday Markets $10,000.00
Friends of the Inyo Trail Ambassador Stewardship $10,000.00 Projects
Girl Scouts of the Sierra Bishop Girl Scout House $8,616.00 Playhouse 395 New Soundboard, Mics, and $5,000.00
Mic Packs
Sacred Rok Keith Bright/Home Street $10,000.00
Beautification & Learning
Garden Project
Sierra Roller Hockey League Goalie Equipment $5,000.00
2 86
Agenda Item: 14.B
Date of Meeting: November 25, 2024
Department: Public Works
To: City Council
From: Nora Gamino
Subject: Task Order for the Field 6 Enhancement Project Design Prepared On: November 13, 2024
Attachments: TO04_Field 6 (tasks 1-3 only)
TO04_Field 6 (tasks 1-3 only) Fee Estimate

STAFF REPORT
Background/History:

In 2016 the Community Services Department and the Bishop Unified School District worked together to develop the Field 6 Project. This project was to accommodate the community athletic groups with a large turf area located on the east corner of Hanby and Spruce Street at the City Park. During the development of Field 6, the native soil presented challenges for the growth of turf-grass. Due to the high demand, poor soil conditions, and lack of lighting, Field 6 needs redevelopment.

The Field 6 Enhancement Project concept was developed during the City of Bishop Strategic planning meeting in 2023. Through input from the Parks and Recreation Commission and City Council this project was selected as a priority for the City Park Master Plan and Strategic Plan. The Field 6 Enhancement Project will provide the community of Bishop and surrounding region with two lighted multi-use sports fields and amenities. Improving Field 6 to be a lighted sports field complex, the City Park will be able to host tournaments, provide the community with extended hours of operation, and provide more programing opportunities.

Analysis/Discussion:

The City of Bishop received a proposal from Wood Rodgers, Inc. to develop conceptual plans and subsequent construction documents for this project. The project is located within the Bishop City Park along Hanby Street. Project elements include, but are not limited to:

Development of two full sized soccer fields constructed to standard. Diagram provided by the City of Bishop.

Analysis of natural turf vs artificial turf, including considerations such as benefits and drawbacks, maintenance, construction cost and replacement cost. Conduct a Life-Cycle Cost Analysis comparing the two options.

Potential turf and soil removal, including replacement soil with PH neutral and balanced nutrient amended soil. Turf reestablishment with Cool-Season seed blend Rye-Grass, 87 Kentucky Blue-Grass, and Red Fescue. Existing conditions Soil-Report provided by the City of Bishop.

Potential installation and design of new irrigation with the potential to reuse some of the existing. Create an Irrigation System that is adequate to operating pressure at existing Main-Line and meets California (MWELO) standards.

New electrical service including service extension from Field 2 location. Provide lighting that is compliant with Sports Field standards. Two options from vendors provided by the City of Bishop, or approved equal.

Perimeter fencing and landscaping, including shade trees.

Optional development of grandstand area with shade structure, including ADA compliant paths of travel from parking areas.

This task order, as written, only covers the first three tasks of the project. Those tasks are 1) project management and coordination, 2) survey and mapping, and 3) conceptual planning, including a life-cycle cost analysis of natural grass versus artificial turf. Once the city decides on which concept to move forward with, this task order will be amended to complete the remaining project tasks, such as development of the construction documents and bidding assistance.

Economic Impacts:

The redevelopment of Field 6 will allow for Bishop to be able to host larger sporting events which is expected to bring out-of-town users to the area, supporting local businesses in town.

Overall, this investment will have a positive economic impact on the city.

Budget Impacts:

This item is currently included in the FY 2024-2025 approved budget.

Legal Review:

Not required.

Recommended Action:

Council consideration to approve the Public Works Director to sign a task order with Wood Rodgers to develop a conceptual plan and design for the Field 6 Enhancement Project for a not-to-exceed fee of $42,830.

Approved By: Ethan Aukee 11/15/2024
Approved By: Robin Picken 11/15/2024
Approved By: Deston Dishion 11/15/2024
Approved By:
88 CITY OF BISHOP
377 West Line Street - Bishop, California 93514
P. O. Box 1236 - Bishop, California 93515
City Hall 760-873-5863 Public Works 760-873-8458
Fax 760-873-4873
WR TO 04
City of Bishop Field 6 Enhancement Project Page 1 of 6
Wood Rodgers, Inc. Task Order 4
for As Needed On-Call Engineering and Surveying Services Date: November 25, 2024
Consultant: Wood Rodgers Inc.

Contract No: WR TO 04
Project Title: City of Bishop Field 6 Enhancement Project Not to Exceed Fee: $42,830 (tasks 1-3 only)
A. PROJECT DESCRIPTION AND BACKGROUND INFORMATION
The City of Bishop seeks a proposal from Wood Rodgers, Inc. to develop conceptual plans and subsequent construction documents for the Field 6 Enhancement Project.

The project is located within the Bishop City Park along Hanby Street. Project elements include, but are not limited to:
• Development of two full sized soccer fields constructed to standard. Diagram provided by the City of Bishop.
• Analysis of natural turf vs artificial turf, including considerations such as benefits and drawbacks, maintenance, construction cost and replacement cost.

Conduct a Life-Cycle Cost Analysis comparing the two options. • Potential turf and soil removal, including replacement soil with PH neutral and balanced nutrient amended soil. Turf reestablishment with Cool-Season seed blend Rye-Grass, Kentucky Blue-Grass, and Red Fescue. Existing conditions Soil-Report provided by the City of Bishop.
• Potential installation and design of new irrigation with the potential to reuse some of the existing. Create an Irrigation System that is adequate to operating pressure at existing Main-Line and meets California (MWELO) standards. • New electrical service including service extension from Field 2 location. Provide lighting that is compliant with Sports Field standards. Two options from vendors provided by the City of Bishop, or approved equal.
• Perimeter fencing and landscaping, including shade trees. • Optional development of grandstand area with shade structure, including ADA compliant paths of travel from parking areas.
89 WR TO 04
City of Bishop Field 6 Enhancement Project Page 2 of 6
B. SCOPE OF SERVICES
The scope of the services for the full project is listed below. However, tasks 1-3 will be completed prior to determining the cost of tasks 4-6. The anticipated scope of tasks 4-6 are described below but are not included in the Task Order fee at this time.

Once task 3 is complete, a fee estimate will be provided for tasks 4-6 and this Task Order will be amended to include the additional cost.

Task 1 – Project Management & Coordination
For this task, we will perform the following:
 Initiate an in-person Kick-Off Meeting to discuss the City’s goals and needs for the Project. Wood Rodgers will prepare the agenda and minutes for the Kick-Off Meeting. The Project Manager, Landscape Architect and Electrical Engineer will attend the Kick-Off Meeting.
 Attend Project coordination meetings as necessary. Approximately six (6) virtual monthly meetings are anticipated. Wood Rodgers will prepare the agendas and minutes for each coordination meeting. The Project Manager, Landscape Architect and Electrical Engineer will attend Monthly Meetings.  Submit monthly progress reports and invoices.

Task 1 Deliverables:
 Kick-off Meeting Agenda and Minutes.
 Monthly Progress Reports and Invoices.
 Meeting Agendas and Minutes.

Task 2 – Survey & Mapping
For this task, our subconsultant, Eastern Sierra Land Surveyors, Inc. (ESLS) will perform a design level survey of the Project site and provide the following:
 A topographic survey with an aerial survey at a scale of 1” = 40’. Included would be color orthophotography with a 0.25’ pixel resolution, Digital Terrain Model (DTM) with a one-foot contour intervals, an AutoCAD drawing file and PDF file of the survey.
 The parcel boundary would be sourced from the City of Bishop GIS data.

No boundary survey will be conducted by ESLS.

Task 2 Deliverables:
 Survey DTM Model, AutoCAD DWG and PDF files.
90 WR TO 04
City of Bishop Field 6 Enhancement Project Page 3 of 6
Task 3 – Conceptual Planning
For this task, we will perform the following:
 Prepare up to two (2) Conceptual Plan alternatives. The alternatives will include features such as two full-sized soccer fields, ADA sidewalk routes, shade trees, lighting and shade structure/grandstand location. It is anticipated that a preferred alternative will be chosen during this phase and utilized for preparation of Construction Documents.
 A Conceptual Construction Cost Estimate will be prepared.  Perform an analysis comparing natural turf vs artificial turf for the soccer fields. Analysis will include preparation of a Life-Cycle Cost Analysis.  Provide a soil recommendation utilizing the existing soil analysis provided by the City. Should a revised soil analysis be required, it is anticipated that it will be provided by the City.

Task 3 Deliverables:
 Two (2) Conceptual Plan Alternatives and Conceptual Construction Cost Estimates.
 Life-Cycle Cost Analysis.
 Soil Recommendation Memorandum.

Task 4 – Construction Documents (anticipated TO4 amendment) For this task, we will perform the following:
 Prepare design drawings that include approximately the following sheets:
o Title Sheet (1 Sheet)
o Notes Sheet (1 Sheet)
o Legend and Abbreviations Sheet (1 Sheet)
o Demolition Plan Sheets (2 Sheets)
o Site Plan Sheets (2 Sheets)
o Grading Plan Sheets (2 Sheets)
o Civil Details (3 Sheets)
o Irrigation Plan Sheets (2 Sheets)
o Planting Plan Sheets (2 Sheets)
o Irrigation & Planting Details (3 Sheets)
o Electrical Design Sheets (6 Sheets) - Prepared by PK Electrical, Inc.  Attend virtual design review meetings at the 60% and 90% phase of design.  Design drawings will be submitted to the City of Bishop (COB) for review at the 60%, 90% and 100% phases of design.
 Construction Cost Estimates, including quantities and unit pricing, will be prepared and submitted at each phase of completion. The estimate will be utilized to prepare a Construction Bid Schedule for inclusion in the Project’s contract documents.
91 WR TO 04
City of Bishop Field 6 Enhancement Project Page 4 of 6
 Prepare a Technical Drainage Analysis Report for the Project. The report is intended to address hydrology and drainage design and determine the storm drain infrastructure needs for the project.
 Special Provisions and Technical Specifications will be prepared and included in the Project’s contract documents. Technical Specifications will be submitted at the 90% and 100% phases of design. Front-end contract documents preparation is not included in this scope of work.  Our subconsultant, PK Electrical, Inc., will prepare an electrical design that includes electrical service and distribution, lighting, photometric calculations, coordination with the field lighting manufacturer, coordination with CA Edison and miscellaneous power connections (ie. Irrigation controller).

Task 4 Deliverables:
 60%, 90% and 100% Plans and Construction Cost Estimates.  90% and 100% Construction Bid Schedule, Special Provisions and Technical Specifications.

Task 5 – Bidding Assistance (anticipated TO4 amendment) For this task, we will perform the following:
 Assist COB in responding to questions during the bidding process.  Prepare all required responses to Requests for Information (RFIs) during the bidding process.
 Attend an in-person pre-bid conference for the Project, if required.  Attend a bid opening if required.

Task 5 Deliverables:
 RFI Responses.

Task 6 – Construction Support (anticipated TO4 amendment) For this task, we will perform the following:
 Prepare a Conformed Set of the Project documents.
 Coordinate with COB and the Contractor during the course of construction.  Review construction and shop drawings/submittals for compliance with the design intent.
 Review lab, shop and mill test reports and certifications for compliance with the design intent.
 Prepare responses to RFIs issued by the Contractor.
92 WR TO 04
City of Bishop Field 6 Enhancement Project Page 5 of 6
 Perform up to two (2) site visits to observe construction progress and prepare reports as appropriate.
 Prepare Record Drawings for the completed Project.

Task 6 Deliverables:
 Conformed Construction Documents, Submittal Review Responses, RFI Responses and Record Drawings.

C. ASSUMPTIONS AND PROVIDED DOCUMENTS
 City to provide GIS data.
 City to provide potholing information as requested by Wood Rodgers.  City to prepare front-end contract documents.
 City is responsible for payment of all agency fees.

D. PROPOSED PROJECT SCHEDULE
Milestone Est. Duration (weeks) Due Date
Notice to Proceed November 25, 2024
Kick-Off Meeting/Field Investigations 2 December 2024
Conceptual Design 4 January 2024
Agency Review/Determine Preferred
Alternative
3 January 2025
Task Order 4 Amendment 3 February 24, 2025
60% P&E Preparation 4 March 2025
60% Agency Review 4 April 2025
90% PS&E Preparation 6 June 2025
90% Agency Review 4 June 2025
100% PS&E Preparation 2 July 2025
Advertise Project 4 August 2025
Begin Construction September 2025
E. FEES
The total cost to complete the work included in the Scope of Services shall not exceed $42,830 without written authorization. This work and any additional work outside the Scope of Services will be billed on a time and materials basis based on the fee schedule attached as EXHIBIT A.
93 WR TO 04
City of Bishop Field 6 Enhancement Project Page 6 of 6
F. CONTACT PERSON
City of Bishop Wood Rodgers Inc.

Nora Gamino Mike Davidson, PE
Director of Public Works Principal Engineer
(760)-874-8983 775-823-4064 Direct
[email protected] [email protected]
IN WITNESS WHEREOF, this Task Order has been executed under the provisions of the As Needed, On-Call Civil Engineering Service Agreement between the City of Bishop and Wood Rodgers Inc. that was executed on July 1, 2023. By the signatures below, the parties hereto agree that all terms and conditions of this Task Order and previously agreed upon On-Call Service Agreement shall be in full force and effect. ________________________________ ________________________________ Nora Gamino Mike Davidson, PE
Director of Public Works Principal Engineer
City of Bishop Wood Rodgers, Inc.
______________ ______________
Date Date
94 Exhibit A - Fee Schedule
Task Order 4 - Field 6 Rehabilitation Project
City of Bishop
Task Description
Other Direct CostsSubconsultants
# of Hours
per Task Cost per Task
Hourly Rates
Task 1 - Project Management & Coordination 0 $0 26 $6,890 24 $4,920 0 $0 3 $390 $500 $2,750 53 $15,450 Kick-Off Meeting and Minutes Preparation 0 $0 20 $5,300 12 $2,460 0 $0 0 $0 $0 $2,750 32 $10,510 Monthly Project Coordination Meetings & Progress Reports 0 $0 6 $1,590 12 $2,460 0 $0 3 $390 $500 $0 21 $4,940 Task 2 - Survey & Mapping 0 $0 0 $0 0 $0 4 $660 2 $260 $0 $9,600 6 $10,520 Topographic Survey & Boundary 0 $0 0 $0 0 $0 4 $660 2 $260 $0 $9,600 6 $10,520 Task 3 - Conceptual Planning 0 $0 32 $8,480 32 $6,560 8 $1,320 0 $0 $500 $0 72 $16,860 Concept Alternative Preparation & Cost Estimating 0 $0 16 $4,240 24 $4,920 8 $1,320 0 $0 $500 $0 48 $10,980 Life-Cycle Cost Analysis 0 $0 16 $4,240 8 $1,640 0 $0 0 $0 $0 $0 24 $5,880 Task 4 - Construction Documents 0 $0 0 $0 0 $0 0 $0 0 $0 $0 $0 0 $0 60% Plans & Estimate 0 $0
90% Plans, Specifications & Estimate 0 $0
100% Plans, Specifications & Estimate 0 $0
Technical Drainage Analysis Report 0 $0
Task 5 - Bidding Assistance 0 $0 0 $0 0 $0 0 $0 0 $0 $0 $0 0 $0 Bidding Assistance 0 $0
Task 6 - Construction Support 0 $0 0 $0 0 $0 0 $0 0 $0 $0 $0 0 $0 Construction Support 0 $0
Subtotals 0 $0 58 $15,370 56 $11,480 12 $1,980 5 $650 $1,000 $12,350 131 $42,830 *LA = Landscape Architect TOTAL FEE $42,830
To be determined after Task 3 - Conceptual Planning is completed.

To be determined after Task 3 - Conceptual Planning is completed.

To be determined after Task 3 - Conceptual Planning is completed. $280 $265 $205 $165 $130
Direct Costs Totals
Principal Engineer IIPrincipal Planner/ Engineer/ LA* IProject Planner/ Engineer/ LA* ISenior Graphics/ CAD Technician IAdministrative Assistant Wood Rodgers Staff
95