Bishop City Council
January 13, 2025

CITY OF BISHOP

CITY COUNCIL MEETING AGENDA
City Council Chambers - 301 West Line Street - Bishop, California MONDAY, JANUARY 13, 2025 - 6:00 PM

1. CALL TO ORDER - 6:00 p.m. Monday, January 13, 2025

2. MOMENT OF SILENCE

3. PLEDGE OF ALLEGIANCE - Councilmember Freundt will lead the pledge of allegiance.

NOTICE TO THE PUBLIC: Please be advised this meeting is accessible to the public in person, on the City of Bishop website, or on the local government cable channel 12. In compliance with the Americans with Disabilities Act of 1990, if you need special assistance to participate in this meeting, please contact the City Clerk at 760-873-5863 Extension 124. Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR

35.102.35.104 ADA Title II].

The public is encouraged to participate or observe this meeting by:

1. Attending this meeting in person at the City of Bishop City Council Chambers located at 301 West Line Street in Bishop, California.

2. Observing this meeting live from the City of Bishop website at:
https://www.cityofbishop.com/government/city_council/index.php

3. Observe this meeting live from the local government cable channel 12.

Public comments may be made:

1. In person: Members of the public desiring to speak on a matter appearing on the agenda should ask the Mayor for the opportunity to be heard when the item comes up for Council consideration (or complete a speaker card prior to the meeting). Comments for all agenda items are limited to a speaking time of three minutes unless modified by the Mayor.

2. In writing: Go to http://bishop-ca.granicus.com/ViewPublisher.php?view_id=8 to submit an "eComment" for the corresponding meeting. Please note that eComment submissions closes at 3:00 p.m. on the day of the meeting. You may also hand deliver public comments to the City drop/payment box located at the Church Street entrance to City Hall on or before the deadline noted above. Written public comments received after the deadline will be provided to the Council at the earliest possibility. Please note written public comments received will not be read aloud at the meeting.

Any writing that is a public record that relates to an agenda item for open session distributed less than 72 hours prior to the meeting will be available for public inspection at City Hall, 377 West Line Street, Bishop, California during normal business hours.

Government Code 54957.5(b)(1). Copies will also be provided at the appropriate meeting.
1 4. ROLL CALL

5. PUBLIC COMMENT

6. DEPARTMENT REPORTS
A. Fire Department Report - Fire Chief Bret Russell
B. Police Department Report - Police Chief Nate Derr
C. Public Works Department Report - Public Works Director Nora Gamino D. Community Services Department Report - Community Services Manager Daniel McElroy
E. Planning Department Report - Assistant Planner Ana Budnyk F. City Administrator Report - City Administrator Deston Dishion

7. COUNTY OF INYO UPDATE

8. PRESENTATIONS
A. Bishop Police Department Citizens Academy
B. Northern Inyo Hospital Quarterly Update Report
C. Eastern Sierra Tri-County Fairgrounds Quarterly Update Report D. Inyo Mono Broadband Consortium (IMBC) Update
NOTICE TO THE PUBLIC: This time is set aside to receive public comment on matters not calendared on the agenda. When recognized by the Mayor, please state your name and address for the record and please limit your comments to three minutes. Under California law the City Council is prohibited from generally discussing or taking action on items not included in the agenda; however, the City Council will listen to all public comment but will not generally discuss the matter or take action on it.

Updates on department activities will be given by the Department Heads and/or their staff.

Fire Department Report - December 2024
Fire Department Report - 2024 Calls
Police Department Report - December 2024
Public Works Department Report - December 2024
Community Services Department Report - December 2024
Planning Department Report - December 2024
City Administrator Report - December 2024
Presented by Second District Supervisor Jeff Griffiths.

Recommended Action: Presented by Police Sergeant David Scobie.

Recommended Action: Prepared and presented by Northern Inyo Healthcare District Chief Executive Officer Stephen DelRossi.

Bishop City Council Update from NIHD 2025 01 13
Recommended Action: Presented by Interim Fairgrounds Manager Mike Francesconi.

Recommended Action: Presented by Regional Broadband Coordinator Scott 2 E. Silver Peaks Project Update

9. CONSENT CALENDAR
A. City Council Meeting Minutes
B. November 2024 Budget Report
C. November 2024 Financial Reports
D. Resolution - 2025 CalRecycle Payment Programs
E. Building Permits Issued Report
F. Parks and Recreation Commission Special Meeting Agenda - November 6, 2024
G. Parks and Recreation Commission Meeting Cancellations Armstrong.

Recommended Action: Presented by Eastern Sierra Community Housing and Visionary.

NOTICE TO THE PUBLIC: All matters under the Consent Calendar are considered routine by the City and will be acted on by one motion.

Recommended Action: Council consideration to approve the City Council Meeting Minutes for November 12, 2024 and November 25, 2024.

Minutes 2024 11 12
Minutes 2024 11 25
Recommended Action: City Council to accept the November 2024 Budget Report.

November 2024 Budget Report
Recommended Action: City Council to accept the November 2024 Financial Reports.

November 2024 Bank Reconciliation Report
November 2024 Combined Cash Report
November 2024 Investment Portfolio Report
November 2024 Warrant Register Report
Recommended Action: Council consideration to approve the proposed resolution authorizing submittal of application for Department of Resources Recycling and Recovery City/County Payment Programs and related authorizations.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BISHOP, STATE OF

CALIFORNIA, AUTHORIZING SUBMITTAL OF APPLICATION FOR DEPARTMENT

OF RESOURCES RECYCLING AND RECOVERY CITY/COUNTY PAYMENT

PROGRAMS AND RELATED AUTHORIZATIONS
2025 Cal Recycle Resolution
Recommended Action: Council is requested to receive and file the attached Building Permits Issued Report for December 2024
Permit Issued Report - December 2024
Recommended Action: Council is requested to receive and file the attached Parks and Recreation Commission Special Meeting Agenda for November 6, 2024.

Parks and Recreation Commission Special Meeting Agenda - 11/6/2024 Recommended Action: Council is requested to receive and file the attached Parks 3 10. NEW BUSINESS
A. Regional Housing Needs Assessment Memorandum of Understanding B. Discussion Regarding the Formation of Parking Technical Advisory Committee (PTAC) for City of Bishop Parking Demand and Land Use Study.

11. FUTURE AGENDA ITEMS

12. COUNCIL AND COMMITTEE REPORTS

13. ADJOURNMENT
and Recreation Commission meeting cancellation notices.

Parks and Recreation Commission Meeting Cancellation Notice - November 27, 2024 Parks and Recreation Commission Meeting Cancellation Notice - December 25, 2024 Recommended Action: Staff recommends that the City Council authorize the City Administrator to execute the Memorandum of Understanding (MOU) for the Regional Housing Needs Assessment for an amount not to exceed $54,089.00.

Cost Sharing MOU Regional Needs Assessment
Draft Contract with BAE
SMR 2025 Schedule of Fees
BAE_EasternSierraHousingNeedsAssessment_Proposal
Recommended Action: City Council to hold a discussion and provide recommendation to the staff on the composition of PTAC.

Monday, January 27, 2025 at 6:00 p.m. Regular Meeting in the City Council Chambers 4 Bishop, CA
This report was generated on 1/7/2025 1:48:30 PM
Bishop Fire Department
Breakdown by Major Incident Types for Date Range
MAJOR INCIDENT TYPE # INCIDENTS % of TOTAL
Fires 4 11.76%
Overpressure rupture, explosion, overheat - no fire 1 2.94% Rescue & Emergency Medical Service 12 35.29%
Hazardous Condition (No Fire) 2 5.88%
Service Call 4 11.76%
Good Intent Call 5 14.71%
False Alarm & False Call 5 14.71%
Special Incident Type 1 2.94%
TOTAL 34 100%
Zone(s): All Zones | Start Date: 12/01/2024 | End Date: 12/31/2024 Doc Id: 553
emergencyreporting.com
Only REVIEWED and/or LOCKED IMPORTED incidents are included. Summary results for a major incident type are not displayed if the count is zero.

Page # 1 of 2 5
Detailed Breakdown by Incident Type
INCIDENT TYPE # INCIDENTS % of TOTAL
100 - Fire, other 1 2.94%
114 - Chimney or flue fire, confined to chimney or flue 1 2.94% 131 - Passenger vehicle fire 1 2.94%
160 - Special outside fire, other 1 2.94%
221 - Overpressure rupture of air or gas pipe/pipeline 1 2.94% 311 - Medical assist, assist EMS crew 8 23.53%
322 - Motor vehicle accident with injuries 1 2.94%
324 - Motor vehicle accident with no injuries. 3 8.82%
412 - Gas leak (natural gas or LPG) 2 5.88%
500 - Service Call, other 1 2.94%
550 - Public service assistance, other 1 2.94%
553 - Public service 2 5.88%
611 - Dispatched & cancelled en route 2 5.88%
622 - No incident found on arrival at dispatch address 1 2.94% 651 - Smoke scare, odor of smoke 2 5.88%
700 - False alarm or false call, other 2 5.88%
715 - Local alarm system, malicious false alarm 1 2.94% 733 - Smoke detector activation due to malfunction 1 2.94% 745 - Alarm system activation, no fire - unintentional 1 2.94% 900 - Special type of incident, other 1 2.94%
TOTAL INCIDENTS: 34 100%
Doc Id: 553
emergencyreporting.com
Only REVIEWED and/or LOCKED IMPORTED incidents are included. Summary results for a major incident type are not displayed if the count is zero.

Page # 2 of 2 6
Bishop, CA
This report was generated on 1/7/2025 1:50:20 PM
Bishop Fire Department
Breakdown by Major Incident Types for Date Range
MAJOR INCIDENT TYPE # INCIDENTS % of TOTAL
Fires 72 19.62%
Overpressure rupture, explosion, overheat - no fire 2 0.55% Rescue & Emergency Medical Service 102 27.79%
Hazardous Condition (No Fire) 44 11.99%
Service Call 25 6.81%
Good Intent Call 74 20.16%
False Alarm & False Call 39 10.63%
Severe Weather & Natural Disaster 1 0.27%
Special Incident Type 8 2.18%
TOTAL 367 100%
Zone(s): All Zones | Start Date: 01/01/2024 | End Date: 12/31/2024 Doc Id: 553
emergencyreporting.com
Only REVIEWED and/or LOCKED IMPORTED incidents are included. Summary results for a major incident type are not displayed if the count is zero.

Page # 1 of 3 7
Detailed Breakdown by Incident Type
INCIDENT TYPE # INCIDENTS % of TOTAL
100 - Fire, other 5 1.36%
111 - Building fire 3 0.82%
112 - Fires in structure other than in a building 2 0.55% 113 - Cooking fire, confined to container 6 1.63%
114 - Chimney or flue fire, confined to chimney or flue 1 0.27% 116 - Fuel burner/boiler malfunction, fire confined 1 0.27% 118 - Trash or rubbish fire, contained 11 3%
121 - Fire in mobile home used as fixed residence 2 0.55% 131 - Passenger vehicle fire 6 1.63%
132 - Road freight or transport vehicle fire 9 2.45%
137 - Camper or recreational vehicle (RV) fire 2 0.55%
140 - Natural vegetation fire, other 2 0.55%
141 - Forest, woods or wildland fire 2 0.55%
142 - Brush or brush-and-grass mixture fire 10 2.72%
143 - Grass fire 3 0.82%
152 - Garbage dump or sanitary landfill fire 1 0.27%
154 - Dumpster or other outside trash receptacle fire 2 0.55% 160 - Special outside fire, other 4 1.09%
221 - Overpressure rupture of air or gas pipe/pipeline 1 0.27% 251 - Excessive heat, scorch burns with no ignition 1 0.27% 311 - Medical assist, assist EMS crew 57 15.53%
322 - Motor vehicle accident with injuries 19 5.18%
323 - Motor vehicle/pedestrian accident (MV Ped) 2 0.55% 324 - Motor vehicle accident with no injuries. 20 5.45% 342 - Search for person in water 1 0.27%
352 - Extrication of victim(s) from vehicle 2 0.55%
361 - Swimming/recreational water areas rescue 1 0.27%
400 - Hazardous condition, other 2 0.55%
410 - Combustible/flammable gas/liquid condition, other 1 0.27% 411 - Gasoline or other flammable liquid spill 5 1.36%
412 - Gas leak (natural gas or LPG) 16 4.36%
413 - Oil or other combustible liquid spill 1 0.27%
421 - Chemical hazard (no spill or leak) 1 0.27%
424 - Carbon monoxide incident 2 0.55%
440 - Electrical wiring/equipment problem, other 2 0.55% 442 - Overheated motor 3 0.82%
444 - Power line down 6 1.63%
445 - Arcing, shorted electrical equipment 2 0.55%
462 - Aircraft standby 1 0.27%
463 - Vehicle accident, general cleanup 1 0.27%
480 - Attempted burning, illegal action, other 1 0.27%
500 - Service Call, other 6 1.63%
520 - Water problem, other 2 0.55%
531 - Smoke or odor removal 4 1.09%
550 - Public service assistance, other 3 0.82%
551 - Assist police or other governmental agency 5 1.36% 553 - Public service 2 0.55%
561 - Unauthorized burning 3 0.82%
600 - Good intent call, other 19 5.18%
611 - Dispatched & cancelled en route 43 11.72%
622 - No incident found on arrival at dispatch address 3 0.82% 641 - Vicinity alarm (incident in other location) 1 0.27% 650 - Steam, other gas mistaken for smoke, other 1 0.27% 651 - Smoke scare, odor of smoke 7 1.91%
700 - False alarm or false call, other 5 1.36%
Doc Id: 553
emergencyreporting.com
Only REVIEWED and/or LOCKED IMPORTED incidents are included. Summary results for a major incident type are not displayed if the count is zero.

Page # 2 of 3 8
Detailed Breakdown by Incident Type
INCIDENT TYPE # INCIDENTS % of TOTAL
710 - Malicious, mischievous false call, other 1 0.27%
711 - Municipal alarm system, malicious false alarm 2 0.55% 715 - Local alarm system, malicious false alarm 1 0.27% 730 - System malfunction, other 1 0.27%
733 - Smoke detector activation due to malfunction 8 2.18% 735 - Alarm system sounded due to malfunction 2 0.55%
736 - CO detector activation due to malfunction 3 0.82% 742 - Extinguishing system activation 1 0.27%
743 - Smoke detector activation, no fire - unintentional 6 1.63% 744 - Detector activation, no fire - unintentional 2 0.55% 745 - Alarm system activation, no fire - unintentional 5 1.36% 746 - Carbon monoxide detector activation, no CO 2 0.55% 813 - Wind storm, tornado/hurricane assessment 1 0.27%
900 - Special type of incident, other 8 2.18%
TOTAL INCIDENTS: 367 100%
Doc Id: 553
emergencyreporting.com
Only REVIEWED and/or LOCKED IMPORTED incidents are included. Summary results for a major incident type are not displayed if the count is zero.

Page # 3 of 3 9
Bishop Police Department
December 2024 End of Month Report

JAN FEB MARCH APRIL MAY JUNE JULY AUG SEPT OCT NOV DEC
TOTAL INCIDENTS 1106 985 1057 1093 1277 1130 1227 1300 1117 1170 984 1125 CALLS FOR SERVICE 625 583 612 660 778 749 745 782 640 720 606 625 OFFICER INITIATED INCIDENTS 481 402 445 433 499 381 482 518 477 450 378 500

TRAFFIC
STOPS
78 60 72 44 33 27 53 54 59 34 26 40

OTHER OIA
INC.
403 342 373 389 466 354 429 464 418 416 352 460
BUS/BUILDING CHECKS 2 10 4 6 6 4 5 7 6 3 0 2
VEH/PED CHECKS 42 33 24 31 42 36 72 66 58 35 19 43
TOTAL OFFICER REPORTS 87 74 88 78 87 91 101 66 73 86 79 98 ACCIDENT 3 0 1 1 4 2 6 3 4 4 5 7
CRIMINAL ACCIDENT 3 2 6 7 6 2 2 3 6 1 2 3
FELONY 22 18 14 20 14 15 23 10 12 16 10 10
INFORMATION 23 28 31 22 31 32 28 20 19 33 29 37
INFRACTION 0 0 0 0 0 1 0 2 1 1 1 1
MISDEMEANOR 31 26 36 28 32 39 42 28 31 31 32 40
TC WITH INJURIES 1 1 0 1 2 2 1 1 3 1 2 2
TC NO INJURIES 5 1 7 7 8 2 8 5 7 3 5 8

TOTAL MISDEMEANOR & FELONY

ARRESTS
21 15 26 23 16 20 34 23 19 27 19 31
MISDEMEANOR ARRESTS 13 7 18 11 14 16 23 18 15 17 15 26
ADULT 13 7 18 11 14 16 23 18 12 17 15 26
JUVENILE 0 0 0 0 0 0 0 0 3 0 0 0
FELONY ARRESTS 8 8 8 12 2 4 11 5 4 10 4 5
ADULT 8 8 8 11 2 4 11 5 4 8 4 4

JUVENILE 0 0 0 1 0 0 0 0 0 2 0 1
CITATIONS 73 48 68 41 45 47 54 53 62 80 47 83
MOVING 21 7 17 8 8 7 13 9 12 6 13 6
NON-MOVING 42 17 33 22 15 23 16 22 32 50 4 51
CRIMINAL 10 24 18 11 22 17 25 22 18 24 30 26

CAMPING ORDINANCE CONTACTS

CAMPING ORDINANCE CITATIONS
10 JAN FEB MARCH APRIL MAY JUNE JULY AUG SEPT OCT NOV DEC

DISPATCH PHONE

ACTIVITY
911 CALLS 180 167 193 214 286 256 237 275 215 211 155 184 INBOUND 169 161 186 205 272 251 226 266 211 200 148 180 ABANDONED 11 6 7 9 14 5 11 9 4 11 7 4
ADMINISTRATIVE CALLS 1107 923 1060 1302 1262 1244 1123 1137 1057 1104 1098 1078 INBOUND 776 656 743 850 848 848 790 803 725 744 745 664 OUTBOUND 325 260 317 445 404 390 325 325 323 352 348 404 ABANDONED 5 7 0 7 10 6 8 9 9 8 5 10

11 Small Town with a
Big Backyard!

CITY OF BISHOP
377 West Line Street - Bishop, California 93514
Post Office Box 1236 - Bishop, California 93515
760-873-8458 [email protected]
www.cityofbishop.com
December 2024 Page 1 of 3
Public Works Report
December 2024
Water

1. Water consumption for the month was up 3% compared to December 2013. Total ground water produced was 21,751,079 gallons.

2. Took monthly bacteria samples.

3. Continued working on Lead service line inventory.

4. Checked static water levels at Wells #1, #2 and #4.

5. Continued to work with Wood Rodgers on the design for the W. Line water main replacement project and associated Preliminary Engineering Report.

6. Housekeeping at Wells #2 & #4 buildings.

7. Replace non-operational ¾” curb stop valve and add valve box at 486 Clarke Street.

8. Perform Quarterly water meter readings.

9. Replace leaking curb stop valve at 214 W. Line Street.

10.Attended PER Update Meeting for the proposed Brookside/Sierra Highlands Water system consolidation.

Sewer

1. Periodically check the diversion manhole for obstructions.

2. Continued to serve as the Administrator for the Bishop Area Wastewater Authority.

3. Clean sludge drying beds and pull sludge from digesters at the WWTP.

4. Continue with removal of tulles around pond #3 at the WWTP ponds.

5. Continued working with Lumos Engineering on the USDA RD disaster funds grant application, including development of the simple and full PERs.

6. Continued to work with new sewer camera equipment and camera trailer.

7. Clean problem sewer mains within the city.

8. Collect quarterly sewer samples and record monitoring well depths.

9. Pull digester recirculation pump and remove rags and debris from impeller. 12 Small Town with a
Big Backyard!

CITY OF BISHOP
377 West Line Street - Bishop, California 93514
Post Office Box 1236 - Bishop, California 93515
760-873-8458 [email protected]
www.cityofbishop.com
December 2024 Page 2 of 3

10.Investigate sewer issues at 781 Grove St. video sewer main and determined issue is in privately owned lateral.

11.Continue removing tulles from ponds at the WWTP and haul to 40 acres.

12.Inspect grease interceptors.

13.Attended meeting with Lumos and ESCSD’s Chief Plant Operator to discuss current conditions and future wastewater treatment options for the combined treatment plant.

14.Cleared out tumble weeds from irrigation ditches and irrigated at the WWTP.

Streets

1. Routinely checked the Sierra Bike Path for trash and debris.

2. Continued with fall leaf sweeping program and continued with Caltrans sweeping program.

3. Received and started reviewing the 30% design plans for the E. Line Street Bridge replacement project.

4. Grinded trip hazards on concrete sidewalks in numerous locations.

5. Trimmed low hanging trees and around street signs.

6. Removed and replaced concrete sidewalk panels that were trip hazards near 137 E.

Line St.

7. Repaired light cover on street light at the intersection of Pine & Warren St.

8. Replaced missing stop sign on Whitney alley.

9. Cleaned leaves and debris out of all storm drain drop inlets.

10.Preformed video inspection of storm drain on S. Warren St. to determine exact location of turn headed East on South St.

11.Patched potholes on City Streets.

Miscellaneous

1. Provide weekly safety meetings for PW crew.

2. Marked city utilities for Dig Alert tickets.

3. Hauled leaves and street sweeper debris from Fowler Pit and behind City Park to the Sunland Landfill.

4. Performed routine maintenance on Public Works fleet. 13 Small Town with a
Big Backyard!

CITY OF BISHOP
377 West Line Street - Bishop, California 93514
Post Office Box 1236 - Bishop, California 93515
760-873-8458 [email protected]
www.cityofbishop.com
December 2024 Page 3 of 3

5. Continued to work with Control Point Engineering to complete the fine tuning of the new SCADA System.

6. Provide traffic control for the annual Christmas Parade and Market .

7. Continue to work with Wood Rodgers on Updating City Standards.

8. Sold Ford F150 to highest bidder on Public Surplus Auction.

9. PW Crew attended Big 4 and Active Shooter Training.

10.Set up new tablets for PW Crew to begin utilizing for logging routine maintenance performed and data entry.
14 Small Town with a
Big Backyard!

CITY OF BISHOP
377 West Line Street - Bishop, California 93514
Post Office Box 1236 - Bishop, California 93515
760-873-8458
www.cityofbishop.com
Community Services Report
December 2024
Programs

1. After School Stay and Play program is operating at the Elm Street School, Monday through Friday The Stay and Play program is full, with a waiting list. Staff will work to find availability for those on the waiting list. In the month of December, participants delivered letters to Santa at Dwayne’s Pharmacy, field trips to BUHS Basketball, and Bishop Twin Theater.

2. The Bishop Park Pool is closed for the season. In the 2023-2024 season we offered Public swim, Swim Lessons, Swim Team, Swim Parties, and Lap Swim. The Aquatics Coordinator is currently addressing the 2023-2024 season to find availability for additional Public Swim opportunities. Aquatics Coordinator is working with the Bishop Swim Team and evaluating staffing levels for 2024-2025 and how this will affect our Pool budget. We are accepting applications for Assistant Aquatics Coordinator and Lifeguards.

3. Kids Night Out on December 7th with the theme of Let it Snow and a special visit from Santa.

4. Gymnastics Winter Session #2 is now open. This program occurs at the City Hall Auditorium during weekdays. We continue to work with Rams Club and offer Birthday Parties. We have hired a new Gymnastics Instructor for the Baby Gym and Tumble TOT classes. Our Recreation Coordinator Nancy Gonzalez has conducted interviews for two potential instructors. We are now offering two new upper-level classes. Class availability will become more available in the winter session as we hire another staff member. A new Gymnastic Instructor has been interviewed and accepted the position; We are working on the onboarding process. Also hosted two gymnastics parties.

5. Senior Yoga class continues to be successful. Hosted at the City Auditorium on Mondays and Wednesdays at 10am.
15 6. Adult Fitness Classes are in session from November-January with Instructor Ashley McLaughlin. There are evening classes on Wednesdays at the Auditorium. This Program will be offered through January 2025.

7. Looking forward to Adult Volleyball. Registration will open in January of 2025.

League play will begin in February 2025.

Parks and Facilities

1. AYSO Soccer Winter preparations on fields 1,4,5, and 6.

2. Preparations for Street of Lights and Holiday decorations for Main Street, Warren Street, and the Chamber Building. Removal of decorations as holidays end.

3. Field 2 Field Softball Prep for traveling softball team.

4. Field 1 use by Ultimate Frisbee.

5. Added new signage to facilities for video surveillance.

6. Use of Inyo County Probation personnel to paint park storage buildings.

7. Solicitation for quotes for concrete at City Hall and the City Park. This is to address tripping hazards.

8. Completed City Hall concrete and irrigation repairs.

9. Clean up and irrigation repairs to landscaping on Warren street and Main streets.

10.Seasonal cleaning of flower beds on Main Street and Bishop Chamber.

11.Seasonal routine maintenance of all mowing and landscape equipment.

12.Daily routine of trash and cleaning of restrooms.

13.Cleaned debris from the creek, pond, and fountain.

14. Use of blower on Main Street Mondays and Fridays.

15.Seasonal adjustments are made to all City irrigation and City Park. As we move into Summer, Irrigation systems will be Audited for function and set for operation. All City irrigation is off for the season.
16 16.Winterization of the Park Pool facilities. Including the installation of the Winter covers.

17.Fall tree trimming at the City Park is ongoing. Eastern Sierra Tree Service continues to perform safety trimming.

18.Worked with Bike Park Group on moving old materials for the Bike Park Area, to facilitate track construction. Phase one pump track is complete, and work has begun on the skills area. Work will continue until this project until completed.

19.Worked with the Little League organization for Field Lighting Project. Work will be ongoing until lights are installed.

20.Summer Park-Helper staff reductions, this occurs in the fall season.

21.Mowed and cleaned weeds around the Community Garden and Field 6.

22.Repairs made to Rear Restrooms and Talmage Park due to vandalism.

23.Repairs made the Front Restroom due to vandalism.

24.The annual leaf clean-up has begun and will continue throughout the fall – winter months.

25.Removal of two large Sycamore trees in the front of the Park.

26.Solicitation for 2 heating and Air Conditioning units at City Hall. Additional solicitation for new unit to address the Public Works Directors office. Installation of two replacement units and preparation for installation for the Public Works office.

Sunrise

1. Daily routine of trash, debris, and inspections.

2. Leaf clean up at all common areas and residents.

3. Collected rents and payments for utilities.

4. Weekly routine maintenance of all lawns, landscapes, and common areas.

5. Made multiple repairs to City owned main water supply. Valve replacement. 17 6. Began planning process of street and sidewalk replacement. Consultant has begun to design. Design is complete. We are seeking funding to complete this project.

7. Sale of unit #2.

8. The use of Organic Cat-Mase to mitigate feral cats.

9. Currently seeking a part time Staff member to fill a vacant position for maintenance.

10.Winterization of Swamp-coolers and irrigation.

Budget/Administrative

1. Held weekly staff meetings Tuesdays and Wednesdays.

2. Attended by-weekly City Council meetings.

3. Attended weekly Department Head Meetings.

4. Attended Field 6 Enhancement Project kick off meeting with Wood Rodgers.

5. Currently working with Eastern Sierra Energy to make upgrades to the existing Pool pumps. This will allow for energy efficiency and compliance.

6. Applications are open to fill the vacancy on the Parks and Recreation Commission.

7. Organized all Youth Sports Organizations on the use of Sportsites for schedules and games.

8. The Parks and Recreation November and December cancellation.

9. Communication with Bishop Area Bike Organization for the possible relocation of a portion of the Skills track to accommodate the Field 6 Enhancement Project. Phase one Pump Track is complete, and the group has begun work on the Skills Track.

10. California Urban Greening Grant has been awarded to the City of Bishop, coordination with the Friends of the Eastern Sierra Community Gardens. Began drafting plans for bidding documents. Bid was awarded to: Clair Concrete Inc. on October 28th at the City Council meeting. Working with Gardeners and Clair Concrete Inc. to set dates for construction in January.

11.Scheduling of outside events and parties hosted at the Bishop City Park facilities.

12.Began review of 2024 2025 budget for Mid-Year adjustments. Will meet in December with the Finance Director to make any corrections. 18 Highlights

1. Hired a new Gymnastics Instructor Lou Banks to accommodate new classes and waitlists. We are now offering 24 classes including the expansion of High-level Gym Stars.

2. Applications for Assistant Aquatic Coordinator and Lifeguards are open.

3. Community Garden Enhancement Project is moving forward with Clair Concrete Inc. to begin construction of new irrigation, concrete paths and pergola. This project is funded through CNRA California Urban Greening Grant. 19 Small Town with a
Big Backyard!

CITY OF BISHOP
377 West Line Street - Bishop, California 93514
Post Office Box 1236 - Bishop, California 93515
760-873-8458 [email protected]
www.cityofbishop.com
November 2024 Page 1 of 1
Planning Department Report
December 2024

1. Design Guidelines: As directed by the City Council, staff has implemented a process whereby every business located within the City’s commercial properties, as well as contractors, receive a letter requesting adherence to the City of Bishop Design Guidelines.

2. Downtown Signage Enforcement: Coordinated downtown signage updates with business and property owners and provided design assistance to recipients of the Downtown Beautification Grant from the Chamber (11 applicants received the grants).

3. Regional Housing Study: Participated in weekly meetings with representatives from Inyo County, Mono County, and Mammoth Lakes to coordinate the scope of the Eastern Sierra Regional Housing Needs Assessment and Action Plan.

Participated in the interview with the consultant. The kickoff for the study is anticipated in February 2025 and be finalized by the end of 2025.

4. Developer Support: Providing assistance to developers to facilitate the planning and implementation of residential and commercial development projects.

5. Parking Study: Reviewed and provided comments to the consultants on the parking memo and planned for the Technical Advisory Committee meeting.

6. Prohousing Designation: updated the City’s narrative for encampment treatment as a prerequisite to receiving the Prohousing designation.

7. Grant Reporting
o CDBG-CV1: Supporting Fire Department PPE storage for the City of Bishop and Inyo County in grant reporting activities and compliance with prevailing wage requirements for any construction work
o CNRA Green Infrastructure: Assisted Community gardens in scope amendment and grant reporting.
o Permanent Housing Allocation Program (PLHA): Coordinated with Inyo County to update the program guidelines, aiming to minimize administrative work and simplify the minimum requirements for applicants to participate.
20 Small Town with a
Big Backyard!

CITY OF BISHOP
377 West Line Street - Bishop, California 93514
Post Office Box 1236 - Bishop, California 93515
www.cityofbishop.com
December 2024 City Administrator Report Page 1 of 2
City Administrators Report
December 2024

1. Worked with the State to complete the PPE Storage Container grant and receive reimbursement.

2. Held continuing discussions with local LADWP representatives to find a solution to Commercial lease transfers.

3. Continue to circulate the City Logo Survey and posted on numerous sites, social media platforms and local media.

4. Continue to work with Inyo, Mono and the Town Of Mammoth on a regional Housing Study.

5. Continue to work with multiple developers to entice them to invest in Bishop.

6. Sent the draft RFP to ICEMA for approval for an Exclusive Operating Area for EMS.

We hope to have approval so the RFP process can start by the first of next year.

7. Met with Friends of the Fair to explore ways to bolster the Friday Night Markets.

8. Continued the effort to develop a strategic plan for City owned properties and a citywide parking study with Wood Rogers. Next step will be to create an Adhoc committee to further define next steps.

9. Met with our Federal and State Lobbyists to discuss 2025 calendar and arrange meetings with our State and Federal Representatives.

10.Attended the Bishop Rural Fire Protection District.

11.Attended the monthly ESCOG meeting in Mammoth.

12.Continued meeting with each department within the city to discuss strategies to manage their department more efficiently and effectively.

13.Continued to work closely with the Personnel Department, Risk Management and California Joint Powers Authority to manage claims within the city.

14.Met individually with City Council members on a weekly basis. 21 December 2024 City Administrator Report Page 2 of 2

15.Facilitated weekly Department Heads meetings.

16.Worked closely with Personnel to navigate several personnel issues. 22 Improving our communities, one life at a time.

One Team, One Goal, Your Health!
DATE: January 13, 2025
TO: City of Bishop – City Council Members
FROM: Stephen DelRossi, Chief Executive Officer (CEO)
RE: Quarterly CEO Report– Northern Inyo Healthcare District

REPORT CONTENT
A. Chief Executive Officer Report
a. Community Town Hall via Zoom, January 23 at 5:30pm.

Zoom link available on the NIH website.

Send questions to [email protected].
b. Standard & Poor’s Review-Siemens – Bond score update c. Financial Report
d. Dr. Tom Reid – Ophthalmology update
e. Andrea Mossman – Permanent CFO as of October, 2024
f. Alison Murray – Chief of Business Development and Strategic Planning Officer

1. Strategic Plan update
g. Pharmacy, Infusion update
h. New BOD members
i. AI update
150 Pioneer Lane
Bishop, California 93514
(760) 873-5811
23 CITY OF BISHOP

CITY COUNCIL MINUTES
NOVEMBER 12, 2024
1) CALL TO ORDER
Mayor Garcia called the meeting of the Bishop City Council to order at 6:01 p.m. in the City Council Chambers, 301 West Line Street, Bishop, California. 2) MOMENT OF SILENCE
Mayor Garcia announced a moment of silence.
3) PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Pro Tem Kong. 4) ROLL CALL
PRESENT:

Councilmember Ellis
Councilmember Schwartz
Councilmember Muchovej
Mayor Pro Tem Kong
Mayor Garcia
ABSENT:

None.

OTHERS PRESENT: Deston Dishion, City Administrator; Robin Picken, City Clerk; Russell Hildebrand, Deputy City Attorney; Ethan Aukee, Finance Director; Nate Derr, Police Chief; Nora Gamino, Public Works Director; and Dan McElroy, Community Services Manager
5) PUBLIC COMMENT
Rick Klug, a local resident, congratulated those who appear to be on our next Council based on the current election results and wished outgoing Councilmember Ellis well in his future plans. Rick Klug then recited a prayer. No further public comments were made.
6) DEPARTMENT REPORTS
Written reports from the Fire, Police, Public Works, Community Services, Planning, and Administration Departments were submitted on each department's activities including upcoming and ongoing projects. Verbal reports were also given by the Police, Public Works, Community Services, and Administration Departments.

6.A) Fire Department Report - Fire Chief Bret Russell
November 12, 2024 Page 1
24 Fire Department Report - October 2024
Fire Chief Russell was absent and excused.

6.B) Police Department Report - Police Chief Nate Derr
Police Department Report - October 2024
Police Chief Derr introduced newly hired Police Department Communication Operator "Dispacher" Haley Hersley to Council and conducted Haley Hersley's oath of office.

6.C) Public Works Department Report - Public Works Director Nora Gamino Public Works Department Report - October 2024
Public Works Director Gamino reported to Council on the Disaster Funds with U.S.

Department of Agriculture Rural Development, the Brookside Water Consolidation for the State Water Resource Control Board, the West Line Street Water Main Replacement, and the Bishop Area Wastewater Authority Preliminary Engineering Report (PER) for the new plant. Director Gamino also reported that the City is in their final design stages for the South Warren Improvements Project, currently reviewing the design of the East Line Street Bridge Replacement Project, and currently conducting a lead service line inventory starting with a notification letter and survey going out to all property owners in Bishop this week.

6.D) Community Services Department Report - Community Services Manager Daniel McElroy
Community Services Department Report - October 2024
Community Services Manager McElroy reported to Council on the cleaning of leaves and winterization at the City Park and other City landscapes around town, preparing for the installation of winter decorations, announced that Aquatics Coordinator Danica Gomez successfully passed her trained as a fully certified Lifeguard Instructor (LGI) Trainer, and currently working with High Sierra Energy Foundation on the purchase of an efficient pool pump.

6.E) Planning Department Report - Assistant Planner Ana Budnyk Planning Department Report - October 2024
Assistant Planner Budnyk was absent and excused.

6.F) City Administrator Report - City Administrator Deston Dishion City Administrator Report - October 2024
City Administrator Dishion reported to Council on his meeting with Bishop Paiute Tribe Chief Executive Officer Joseph Byrd and Fire Chief Russell where they were able to discuss Emergency Medical Services (EMS) and fire services, the Bishop Paiute Tribe expressed their interest in assisting the City in funding the Fire Department and EMS, and to be a stakeholder in the regional housing study. Administrator Dishion also reported to Council on a draft Exclusive Operating Area (EOA) Request for Proposals (RFP) with Inyo County to send to Inland Counties Emergency Medical Agency November 12, 2024 Page 2
25 Motion/Councilmember Muchovej Seconded/Councilmember Schwartz (ICEMA), attended the Continuum of Care Committee Meeting with Police Chief Derr relating to the camping ordinance to be discussed later in the agenda, and reported that he had the opportunity to speak at a recent Sunrise Rotary meeting. 7) COUNTY OF INYO UPDATE
Second District Supervisor Griffiths provided an update on Inyo County business and activities.
8) CONSENT CALENDAR

8.A) Proposition 4 Calculations Report, Gann Appropriations Limit Cover Page
City of Bishop Proposition 4 Calculations for June 30, 2024

8.B) Second Reading and Adoption of a Proposed Ordinance Relating to Prohibiting Public Urination and Defecation
Cover Page
Ordinance - Relating to Prohibiting Public Urination and Defecation

8.C) Fire Inspector Job Description and Job Analysis
PT Fire Inspector Job Description- DRAFT 11 12 2024
PT Fire Inspector JDEFA DRAFT 11.12.24

8.D) Part-Time Salary Schedule - July 1, 2024 - June 30, 2025 2024-2025 Part Time Wage Scale - DRAFT 11 12 2024

8.E) Building Permits Issued Report
Permit Issued Report - October 2024

8.F) Parks and Recreation Commission Meeting Cancellation Notice Parks and Recreation Commission Meeting Cancellation Notice - September 25, 2024
Parks & Recreation Commission Meeting Cancellation Notice - October 23, 2024
No public comments were made.

Councilmember Muchovej made a motion to approve the Consent Calendar as presented.

Motion passed 5-0
November 12, 2024 Page 3
26 Motion/Councilmember Schwartz Seconded/Councilmember Muchovej Motion/Councilmember Schwartz Seconded/Mayor Pro Tem Kong Ayes: Councilmember Ellis, Councilmember Schwartz, Councilmember Muchovej, Mayor Pro Tem Kong, Mayor Garcia
Noes: None
Abstain: None

Absent: None
9) NEW BUSINESS

9.A) 2023-2024 Audited Financial Statements
Cover Page
Audited Financial Statements for FY 2023-2024
Finance Director’s Report for FY 2023-2024
Finance Director Aukee reviewed this item with Council.

Council thanked Finance Director Aukee for his report and made comments on how to use his report in future budget reviews.

No public comments were made.

Councilmember Schwartz made a motion to approve and accept the City of Bishop's audited financial statements for fiscal year 2023-2024.

Motion passed 5-0
Ayes: Councilmember Ellis, Councilmember Schwartz, Councilmember Muchovej, Mayor Pro Tem Kong, Mayor Garcia
Noes: None
Abstain: None

Absent: None

9.B) First Reading and Introduction of a Proposed Ordinance Amending Section 9.24.020 The City of Bishop Ordinances, Unlawful Acts in the Park, in order to Prohibit Fishing.

Cover Page
Ordinance - Prohibiting Fishing in City Park
Community Services Manager McElroy reviewed this item with Council.

No public comments were made.

Councilmember Schwartz made a motion to approve the first reading and introduction of the proposed Ordinance amending Section 9.24.020. Unlawful Acts in the Park, in order to prohibit fishing by title only.

An Ordinance of the City Council of the City of Bishop, State of California, Amending Section 9.24.020 The City of Bishop Code of Ordinances, Unlawful Acts in the Park, in Order to Prohibit Fishing
November 12, 2024 Page 4
27 Motion/Councilmember Ellis Seconded/Councilmember Muchovej Motion passed 5-0
Ayes: Councilmember Ellis, Councilmember Schwartz, Councilmember Muchovej, Mayor Pro Tem Kong, Mayor Garcia
Noes: None
Abstain: None

Absent: None

9.C) Second Reading and Adoption of a Proposed Ordinance Relating to Regulating Encampments and Sleeping on Public Property
Cover Page
Ordinance - Relating to Encampments and Sleeping on Public Property Police Chief Derr reviewed this item with Council. Council discussed the policies for implementation with Police Chief Derr.

Public comments were made by:

Inyo County Health and Human Services Director Anna Scott spoke to the intent of the ordinance and the options we have currently available to assist people in need. Anna Scott mentioned that Health and Human Services appreciates the opportunity to work with the Bishop Police Department and will coordinate with the Police Department on services. Council asked Anna Scott that they would appreciate it if she would come back and report to Council on this topic when she is available to do so in the future.

Los Angeles Department of Water and Power (LADWP) Senior Real Estate Officer Elsa Jimenez responded to Council's questions in regards to how LADWP's Real Estate Department works with the Bishop Police Department and Inyo County's Sheriffs Department to respond to camping on LADWP property where it is or where it is not allowed.

Councilmember Muchovej asked Police Chief Derr to please add a line to the Police Department report on any increase or decrease in calls relating to this issue.

No further public comments were made.

Councilmember Ellis made a motion to approve the second reading and adoption of the proposed ordinance by title only.

An Ordinance of the City Council of the City of Bishop, State of California, Amending Title 8 of the Bishop Municipal Code by Adding Chapter 8.05 Relating to the Regulating of Encampments and Sleeping on Public Property and Determining Such Ordinance to be Exempt From Environmental Review Under the California Environmental Quality Act.

Motion passed 5-0
Ayes: Councilmember Ellis, Councilmember Schwartz, Councilmember Muchovej, Mayor Pro Tem Kong, Mayor Garcia
Noes: None
Abstain: None

Absent: None
November 12, 2024 Page 5
28 Motion/Councilmember Schwartz Seconded/Councilmember Muchovej

9.D) Amendment 1 to the Agreement between the County of Inyo, The Bishop Paiute Tribe and the City of Bishop for the Provision of Emergency Medical Services Cost Sharing.

Cover Page
Cost Share Agreement - 1st Amendment - 6-30-25 Extension-11-4-24 EMS Cost Share MOU - FINAL - Oct 30 2023
City Administrator Dishion reviewed this item with Council.

Public comments were made by:

Jeff Griffiths, Inyo County Second District Supervisor, confirmed that it is Inyo County's intention to approve this Amendment before the end of December 2024, prior to the newly elected Inyo County Board of Supervisor taking office. No further public comments were made.

Councilmember Schwartz made a motion to approve Amendment 1 to the Emergency Medical Cost Sharing Agreement in an amount Not To Exceed $37,586, and authorize the City Administrator to sign.

Motion passed 5-0
Ayes: Councilmember Ellis, Councilmember Schwartz, Councilmember Muchovej, Mayor Pro Tem Kong, Mayor Garcia
Noes: None
Abstain: None

Absent: None
10) FUTURE AGENDA ITEMS
With consensus from Council, Councilmember Muchovej requested that staff bring back a discussion of how staff plans to apply for the use of recently passed Proposition 4 funding as is relates to water and fire mitigation to benefit the City.

PROPOSITION 4 - AUTHORIZES BONDS FOR SAFE DRINKING WATER,

WILDFIRE PREVENTION, AND PROTECTING COMMUNITIES AND NATURAL LANDS FROM CLIMATE RISKS. LEGISLATIVE STATUTE. A YES vote on this measure means: The state could borrow $10 billion to fund various activities aimed at conserving natural resources, as well as responding to the causes and effects of climate change.

With consensus from Council, Councilmember Schwartz requested that the City is represented at all the civic meetings that take place in town with at least one City Council Member or City Staff member. This request is being made so that the City is consistently present to participate in the various designated meetings and events. City Administrator Dishion agreed to put a calendar together so that all will know who will be in attendance to the various civic meetings and events.

No further requests were made.
11) COUNCIL AND COMMITTEE REPORTS
November 12, 2024 Page 6
29 Council Members reported on meetings and community events that they attended. 12) ADJOURNMENT
The Mayor adjourned the meeting at 7:20 p.m. to the City Council Meeting scheduled for Monday, November 25, 2024 at 6:00 p.m. in the City Council Chambers. ______________________________________
Jose Garcia, Mayor
Attest: ______________________________
Robin Picken, City Clerk
November 12, 2024 Page 7
30 CITY OF BISHOP

CITY COUNCIL MINUTES
NOVEMBER 25, 2024
1) CALL TO ORDER
Mayor Garcia called the meeting of the Bishop City Council to order at 5:35 p.m. in the City Council Chambers, 301 West Line Street, Bishop, California. 2) ROLL CALL
PRESENT:

Councilmember Ellis
Councilmember Muchovej
Mayor Garcia
ABSENT:

Councilmember Schwartz
Mayor Pro Tem Kong
OTHERS PRESENT: Deston Dishion, City Administrator; Robin Picken, City Clerk; Dean J. Pucci, City Attorney; and Nora Gamino, Public Works Director 3) PUBLIC COMMENT PRIOR TO CLOSED SESSION
No public comments were made
4) CLOSED SESSION

4.A) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to Government Code § 54956.9 - Name of Case: City of Bishop et al vs. Aaron Schat et al Case No: SI CV CV-2368971 Closed Session began at 5:36 p.m. Closed Session ended at 6:05 p.m. 5) OPEN SESSION
Mayor Garcia called the open session of the Bishop City Council to order at 6:07 p.m. in the City Council Chambers, 301 West Line Street, Bishop, California. 6) MOMENT OF SILENCE
Mayor Garcia announced a moment of silence.
7) PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Garcia.
8) ROLL CALL
November 25, 2024 Page 1
31 PRESENT:

Councilmember Ellis
Councilmember Muchovej
Mayor Garcia
ABSENT:

Councilmember Schwartz
Mayor Pro Tem Kong
OTHERS PRESENT: Deston Dishion, City Administrator; Robin Picken, City Clerk; Dean J. Pucci, City Attorney; Ethan Aukee, Finance Director; Bret Russell, Fire Chief; Nate Derr, Police Chief; Nora Gamino, Public Works Director; and Dan McElroy, Community Services Manager
9) PUBLIC COMMENT
Public comments were made by: Mark Harrison, a Bishop resident, recited a prayer. No further public comments were made.
10) REPORT ON ACTIONS TAKEN IN CLOSED SESSION AS REQUIRED BY LAW
To report on actions taken in Closed Session as required by law, Mayor Garcia announced that direction was given to staff.
11) DEPARTMENT REPORTS
Reports from the Fire, Police, Public Works, Community Services, and Administration Departments were given on each of their department's activities including upcoming and ongoing projects.
12) BISHOP AREA CHAMBER OF COMMERCE & INFORMATION CENTER

UPDATE -

12.A) Bishop Area Chamber of Commerce and Information Center Update Report - November 25, 2024
BACCIC November 25 2024 City Council Report
Bishop Area Chamber of Commerce and Information Center Executive Director Tawni Thomson reviewed her report submitted to Council. After answering all of Council's questions, Council thanked Tawni Thomson for her report. 13) CONSENT CALENDAR

13.A) City Council Meeting Minutes
Minutes 2024 10 28
Meeting Cancellation Notice 2024 05 13
Meeting Cancellation Notice 2024 07 08
November 25, 2024 Page 2
32 Motion/Councilmember Muchovej Seconded/Councilmember Ellis Meeting Cancellation Notice 2024 10 14

13.B) October 2024 Budget Report
October 2024 Budget Report

13.C) October 2024 Financial Reports
October 2024 Bank Reconciliation Report
October 2024 Combined Cash Report
October 2024 Warrant Register Report
October 2024 Investment Portfolio Report

13.D) Amendment to Extend the Existing Agreement Between the City of Bishop and Inyo Council for the Arts
Cover Page
Inyo Council for the Arts Service Agreement
Draft Amendment No 1 to ICFTA Agreement
ICFTA Final Report for 2023-24

13.E) Electrical Facilities Cost Sharing Agreement with Caltrans Cover Page
TR-09-5-103 City of Bishop ECSA street lighting

13.F) Second Reading and Adoption of a Proposed Ordinance Amending Section 9.24.020 The City of Bishop Ordinances, Unlawful Acts in the Park, in Order to Prohibit Fishing.

Cover Page
Ordinance Prohibiting Fishing in The City Park
No public comments were made.

Councilmember Muchovej made a motion to approve the Consent Calendar as presented.

Motion passed 3-0
Ayes: Councilmember Ellis, Councilmember Muchovej, Mayor Garcia Noes: None
Abstain: None

Absent: Councilmember Schwartz, Mayor Pro Tem Kong
November 25, 2024 Page 3
33 Motion/Councilmember Muchovej Seconded/Councilmember Ellis

14.A) Recommended List of Grant in Support Awards
Cover Page
Ad Hoc Committee Recommended Award List 2024-2025
Finance Director Aukee reviewed this item with Council.

No public comments were made.

Motion/Councilmember Ellis Seconded/Councilmember Muchovej Councilmember Ellis made a motion to award the grants in support as recommended by the Grant in Support Ad Hoc Committee in the amount of $127,766.

Motion passed 3-0
Ayes: Councilmember Ellis, Councilmember Muchovej, Mayor Garcia Noes: None
Abstain: None

Absent: Councilmember Schwartz, Mayor Pro Tem Kong

14.B) Task Order for the Field 6 Enhancement Project Design Cover Page
TO04_Field 6 (tasks 1-3 only)
TO04_Field 6 (tasks 1-3 only) Fee Estimate
Public Works Director Gamino and Community Services Manager McElroy reviewed this item with Council.

No public comments were made.

Councilmember Muchovej made a motion to approve the Public Works Director to sign a task order with Wood Rodgers to develop a conceptual plan and design for the Field 6 Enhancement Project for a not-to-exceed fee of $42,830.

Motion passed 3-0
Ayes: Councilmember Ellis, Councilmember Muchovej, Mayor Garcia Noes: None
Abstain: None

Absent: Councilmember Schwartz, Mayor Pro Tem Kong
15) FUTURE AGENDA ITEMS
Councilmember Muchovej, with consensus from Council, asked to bring back a discussion on a loan program to potentially assist those businesses who were not approved for the recent Chamber of Commerce funding opportunity. No further requests were made for future agendas items.
14) NEW BUSINESS
November 25, 2024 Page 4
34 Council Members reported on meetings and community events that they attended.

Councilmember Ellis shared that he was grateful to receive the Larry Chimbole Public Service Award from the League of California Cities/Cal Cities Desert Mountain Division on November 21, 2024 in Palmdale.
17) ADJOURNMENT
The Mayor adjourned the meeting at 7:22 p.m. to the City Council Meeting scheduled for Monday, December 9, 2024 at 6:00 p.m. in the City Council Chambers. ______________________________________
Jose Garcia, Mayor
Attest: ______________________________
Robin Picken, City Clerk
16) COUNCIL AND COMMITTEE REPORTS
November 25, 2024 Page 5
35 November 2024
Budget Report
36 11/30/2024 11/30/2021
General Fund Revenue
Account # Revenue Actual Budget Percent Earned
001­000­31010 Property Taxes Secured ­ 600,000.00 0%
001­000­31020 Property Taxes Unsecured ­ 45,000.00 0%
001­000­31030 Property Taxes Prior Yr. ­ 4,000.00 0%
001­000­31050 Property Tax Homeowners ­ 2,200.00 0%
001­000­31060 Property Tax Misc. ­ 21,000.00 0%
001­000­31065 VLF Swap/Property Tax In Lieu ­ 386,000.00 0% 001­000­31066 Vehicle License Fee In Excess ­ 3,700.00 0% 001­000­31120 Sales Tax 1,261,589.39 5,084,000.00 25%
001­000­31126 DWP Water Agreement Payment 241,878.00 241,878.00 100% 001­000­31128 Sales Tax 1/2% ­ Public Safety ­ 15,000.00 0% 001­000­31130 Transient Occupancy Tax 1,265,449.85 3,150,000.00 40% 001­000­31131 TOT Penalties 810.66 ­ 0%
001­000­31132 TOT Prior Year 37,984.16 ­ 0%
001­000­31150 Real Property Transfer 787.06 9,680.00 8% 001­000­32010 Business Licenses 69,235.00 64,300.00 108% 001­000­32015 Short­Term Rentals 2,550.00 2,250.00 113% 001­000­32030 Parking Permits 1,800.00 5,150.00 35%
001­000­32040 Use Permits 280.00 2,400.00 12%
001­000­32041 Environmental Application Fee ­ 500.00 0% 001­000­32050 Building Permits 58,226.58 120,000.00 49% 001­000­32051 Plan Check Fee 500.00 1,300.00 38%
001­000­32080 Electrical Franchise ­ 35,000.00 0%
001­000­32081 Cell Tower Franchise 14,000.00 42,000.00 33% 001­000­32082 Cannabis Development Fees ­ 150,000.00 0% 001­000­32090 TV Franchise 2,345.20 10,000.00 23%
001­000­33010 Interest On Bank Deposits 266,632.80 250,000.00 107% 001­000­33020 Rental Of Real Property 51,441.51 60,000.00 86% 001­000­33021 Interest ­ GASB 87 ­ 40,000.00 0%
001­000­34040 Reimb. For Highway Sweeping 17,666.64 53,000.00 33% 001­000­34047 Reimbursement From BUSD ­ 80,000.00 0%
001­000­34050 Misc. Rev. Capital Replacement 31,331.00 31,331.00 100% 001­000­34083 Fire Inspection Fees 100.00 2,000.00 5%
001­000­34094 Local Response Standby ­ 1,000.00 0%
001­000­34120 Peace Officer S&T 974.25 8,300.00 12%
001­000­34121 RAN Reimbursement ­ 15,000.00 0%
001­000­34125 Parking Citations 1,525.00 6,950.00 22%
001­000­34126 Tow Fees 1,250.00 3,000.00 42%
001­000­34135 Mandated Costs Reimbursement ­ 43,272.00 0% 001­000­34140 Dispatch Contracts ­ 6,000.00 0%
001­000­35020 Strong Motion Inst. Program 109.85 100.00 110% 001­000­35060 CBSC/Building Permit 52.32 100.00 52%
001­000­36010 Sale Of City Property 1.00 ­ 0%
001­000­36030 Miscellaneous Revenue 5,392.46 11,100.00 49% 001­000­36031 Retiree Medical Copay 1,613.34 2,100.00 77% 001­000­36040 Fingerprinting & Reports 9,180.00 23,500.00 39% 001­000­36042 AB109/Realignment 965.76 50,000.00 2%
001­000­36074 Summer Program Tuition 25,580.00 40,000.00 64% 001­000­36078 After School Program 36,547.00 93,000.00 39% 001­000­37010 Special Event Insurance 1,773.00 ­ 0%
001­000­39250 Softball ­ 15,000.00 0%
37 001­000­39251 Soccer 4,500.00 4,000.00 113%
001­000­39255 Volleyball ­ 2,000.00 0%
001­000­39270 Aerobic, Dance, Zumba 500.00 500.00 100%
001­000­39275 Facility Rental Fee 945.00 2,000.00 47%
001­000­39280 Youth Program 70.00 2,800.00 3%
001­000­39281 Gymnastics 9,015.00 22,000.00 41%
001­000­39290 Pool ­ Public Swim 12,834.00 24,500.00 52% 001­000­39291 Pool ­ Rentals 2,240.00 10,000.00 22%
001­000­39292 Pool ­ Swim Lessons 3,290.00 21,000.00 16% 001­000­39293 Pool ­ Concessions 1,955.00 2,300.00 85%
001­000­39294 Pool ­ Water Fitness 3,637.00 7,200.00 51% 001­000­39297 Youth Athletics ­ 500.00 0%
001­000­39710 Fines & Forefeitures ­ 300.00 0%
001­000­39999 Revenue ­Transfers In 401,792.96 400,000.00 100% 001­000­40002 PROP 68 Green Infrastructure ­ 67,432.15 0% 001­000­40008 Urban Greening Grant ­ 138,920.80 0%
Total Revenue 3,850,350.79 11,535,563.95 33%
38 11/30/2024 Department Actual Budget Percent Incurred 001­010­_____ City Council 76,934.39 190,095.00 40%
001­011­_____ Administration 387,147.84 1,033,858.59 37% 001­012­_____ Finance 106,219.69 311,185.36 34%
001­013­_____ Treasurer 746.86 1,983.00 38%
001­014­_____ Legal 49,372.64 184,505.00 27%
001­015­_____ Insurance 314,406.00 321,132.00 98%
001­016­_____ Building & Grounds 65,879.31 220,373.41 30% 001­017­_____ IT 43,348.51 56,744.00 76%
001­018­_____ Elections 157.06 5,200.00 3%
001­019­_____ Community Promotion ­ 262,766.00 0%
001­020­_____ Police Department 2,600,363.17 5,379,018.65 48% 001­021­_____ Fire Department 464,432.28 831,353.56 56% 001­022­_____ Building 62,187.81 235,885.00 26%
001­023­_____ Street Maintenance 584,878.82 1,609,154.32 36% 001­031­_____ Parks & Rec 497,328.04 2,238,432.38 22%
001­034­_____ Planning 88,524.35 357,350.15 25%
001­035­_____ After School Program 31,015.78 84,840.00 37% 001­037­_____ Pool 105,747.11 302,570.00 35%
001­038­_____ Summer Camps 31,596.34 58,485.00 54%
Total Expenses 5,510,286.00 13,684,931.42 40%
General Fund Expenses
39 11/30/2024 Fund/Account Actual Budget Percent Used
Sewer Fund ­ Revenue
002­000­33010 Interest on Bank Deposits 70,875.81 66,000.00 107% 002­000­33020 Rental of Real Property ­ ­ 0%
002­000­39017 Sewer Miscellaneous 1,459.13 25,000.00 6% 002­000­39020 Sewer Service Collection 570,844.84 1,330,000.00 43% 002­000­39023 Sewer Service Penalties 538.50 1,000.00 54% 002­000­39035 Solar Rebates ­ ­ 0%
002­000­39075 Reimbursement From ESCSD ­ ­ 0%
Total: 643,718.28 1,422,000.00 45%
002­051­_____ Sewer Fund ­ Expenses 905,457.06 1,844,975.09 49% Account # Fund/Account Actual Budget Percent Used
Water Fund ­ Revenue
004­000­33010 Interest On Bank Deposits 65,566.11 63,000.00 104% 004­000­33020 Rental Of Real Property ­ ­ 0%
004­000­39012 Water Service Collection 451,325.05 1,111,000.00 41% 004­000­39013 Water Service Penalties 427.33 800.00 53% 004­000­39017 Water Miscellaneous 10,492.26 20,000.00 52% 004­000­39019 Backflow Fee ­ ­ 0%
004­000­39035 Solar Rebates ­ ­ 0%
Total: 527,810.75 1,194,800.00 44%
004­050­_____ Water Fund ­ Expenses 540,876.32 1,422,964.50 38% Account # Fund/Account Actual Budget Percent Used
SMHP ­ Revenue
012­000­33010 Interest On Bank Deposits 9,165.10 11,000.00 83% 012­000­39735 Utilities Clearing Account 14,705.00 38,400.00 38% 012­000­39750 Rents ­ Assisted Units 3,050.00 6,600.00 46% 012­000­39760 Rents ­ Unassisted Units 43,375.00 100,000.00 43% 012­000­39811 Miscellaneous ­ ­
012­000­39812 Gain On Sale ­ ­ 0%
Total: 70,295.10 156,000.00 45%
012­095­_____ SMPH ­ Expenses 80,422.87 133,670.74 60%
Enterprise Funds
40 11/30/2024 Fund/Account Actual Budget Percent Used
COPS Fund ­ Revenue
033­000­33010 Interest On Bank Deposits 6,414.07 ­ 0%
033­000­39967 COPS/AB 1913 ­ 100,000.00 0%
Total: 6,414.07 100,000.00 6%
033­033­_____ COPS Fund ­ Expenses 49,237.18 235,822.48 21% Account # Fund/Account Actual Budget Percent Used
Gas Tax Fund ­ Revenue
003­000­33010 Interest on Bank Deposits ­ ­ 0%
003­000­39100 Section 2105 8,405.62 23,000.00 37%
003­000­39110 Section 2107­5 1,000.00 1,000.00 100%
003­000­39120 Section 2107 11,004.96 32,000.00 34%
003­000­39130 Section 2106 7,234.79 19,500.00 37%
003­000­39135 Misc/Prop 42 14,322.83 37,000.00 39%
003­000­39137 Traffic Congestion Relief ­ ­ 0%
003­000­39139 SB 1 36,845.64 99,094.00 37%
Total: 78,813.84 211,594.00 37%
003­030­_____ Gas Tax Fund ­ Expenses 67,114.22 389,764.37 17% Special Funds
41 shop Bank Reconciliation Report - by Bank NumberCity of Bi Page: 1 Dec 19, 2024 10:37AM
Report Criteria:

Print Outstanding Checks and Deposits and Bank and Book adjustments Eastern Sierra Checking (Eastern Sierra Checking) (1)
November 30, 2024
Account: 99900010110
Bank Account Number: 006107370
Bank Statement Balance: 1,854,496.90 Book Balance Previous Month: 1,845,728.43 Outstanding Deposits: 13,360.85 Total Receipts: 1,141,641.86 Outstanding Checks: 324,584.92 Total Disbursements: 1,444,097.46 Bank Adjustments: .00 Book Adjustments: .00
Bank Balance: 1,543,272.83 Book Balance: 1,543,272.83
Proof (Bank balance less book balance): .00
Outstanding Deposits Section
Deposit
Number
Deposit
Amount
Deposit
Number
Deposit
Amount
Deposit
Number
Deposit
Amount
Deposit
Number
Deposit
Amount
19 280.00 1034 128.00- 1057 101.00 1108 88.29-
1110 565.46 1132 1,472.00- 1137 370.00- 1145 359.00
1159 64.00- 1194 10,223.73 1213 185.00- 1214 832.55
1217 104.00 1218 75.00 1219 125.00 1220 44.00
1234 558.40 1256 2,400.00
Grand Totals:
13,360.85
Deposits cleared: 73 items Deposits Outstanding: 18 items Outstanding Checks Section
Check
Number
Check
Amount
Check
Number
Check
Amount
Check
Number
Check
Amount
Check
Number
Check
Amount
13 104.00 1092 19.83 1639 38.00 1644 38.00
2443 165.48 3849 74.99 4696 1,623.97 4738 250.29
4877 6,920.00 5119 457.64 5546 119.89 6366 313.36
6412 100.00 6693 48.03 6948 668.91 7108 4,602.50
7258 144.96 7412 18.58 7420 18.58 7859 1,076.50
8324 66.50 8752 110.82 9412 203.50 9861 .11
9941 46.25 10994 75.00 11079 14.30 11422 76.41
11506 720.00 11584 720.00 11693 720.00 11766 720.00
11863 780.00 11879 340.50 11909 436.49 11962 780.00
11964 55.50 11967 1,864.88 12044 33.25 12047 80.76
12048 780.00 12066 62.66 12074 248.31 12075 234.43
12078 1,925.72 12079 92.46 12084 1,441.59 12085 774.14
12086 31.99 12087 2,990.46 12088 1,680.88 12089 18.58
12090 797.79 12091 633.99 12093 516.46 12096 461.75
12097 611.77 12103 1,976.09 12109 394.08 12111 209.40
12112 221.64 12113 111.99 12114 43.17 12116 1,203.67
12121 259.96 12127 981.60 12129 2,898.00 12130 25.00
12132 500.00 12136 80.00 12144 80.76 12145 2,116.12
12146 6,840.00 12147 840.00 12149 55.50 12151 361.05
12152 1,899.14 12155 4,166.50 12156 578.38 12157 96.97
12158 586.09 12160 877.53 12161 78.75 12162 396.23
12164 159.00 12165 1,064.00 12166 4,355.34 12167 195.23 12168 345.35 12169 18,618.10 12170 83.08 12171 205.54
12172 59.44 12173 1,473.90 12174 494.50 12175 2,520.00
42 shop Bank Reconciliation Report - by Bank NumberCity of Bi Page: 2 Dec 19, 2024 10:37AM
Check
Number
Check
Amount
Check
Number
Check
Amount
Check
Number
Check
Amount
Check
Number
Check
Amount
12176 13.69 12177 1,125.72 12178 3,300.59 12179 85.00
12180 2,595.91 12181 18.04 12182 1,311.64 12183 2,494.42 12184 65.74 12185 217.50 12186 390.00 12187 3,450.00
12190 782.06 12191 3,611.99 12192 234.43 12193 374.02
12194 2,922.64 12198 31.17 12199 338.36 12202 143.14
12204 162.08 12207 3,867.38 12208 141.29 12209 99.73
12210 124.67 12211 128.83 12213 2,670.75 12215 80.76
12216 369.23 12217 27.75 12218 5,761.06 12219 31,648.47 12220 7,260.29 12221 1,109.88 12232 221.42 12233 68.00
12234 327.06 12235 1,054.89 12236 1,359.05 12237 231.70 12238 2,149.21 12239 579.53 12240 1,152.00 12241 571.20 12242 35.00 12243 91.05 12244 359.36 12245 359.36
12246 11,000.00 12247 3,608.54 12248 302.17 12249 25.28 12250 110.01 12252 86.00 12253 1,245.69 12254 16,325.00 12255 185.00 12256 379.41 12257 6.56 12258 353.24
12259 281.25 75403 8.00 111942 371.55 111524204 35,857.51 112724200 8,108.00 112724201 3,067.90 112724202 24,900.73 112724203 35,547.31 112724204 1,896.85
Grand Totals:
324,584.92
Checks cleared: 235 items Checks Oustanding: 165 items
Bank Adjustments Section
Book Adjustments Section
43 CITY OF BISHOP

COMBINED CASH
NOVEMBER 30, 2024
FOR ADMINISTRATION USE ONLY 42 % OF THE FISCAL YEAR HAS ELAPSED 12/19/2024 11:02AM PAGE: 1

COMBINED CASH ACCOUNTS
999-000-10110 CASH IN BANK 1,538,652.35
999-000-10111 LAIF INVESTMENT 875,103.62
999-000-10112 CASH EASTERN SIERRA BANK .00
999-000-10113 CASH IN COUNTY TREASURY .00
999-000-10115 CASH IN BANK XPRESS BILLPAY 34,901.74
999-000-10116 CALIFORNIA CLASS INVESTMENT 19,411,481.77 999-000-10175 CASH CLEARING UTILITIES 15,581.62
999-000-10176 BUSINESS CASH CLEARING ( 9,801.90)
TOTAL COMBINED CASH 21,865,919.20
999-000-10100 CASH ALLOCATED TO FUNDS ( 21,865,919.20)
TOTAL UNALLOCATED CASH .00

CASH ALLOCATION RECONCILIATION
1 ALLOCATION TO GENERAL FUND 11,060,601.87
2 ALLOCATION TO SEWER FUND 2,902,367.03
3 ALLOCATION TO GAS TAX 453,943.89
4 ALLOCATION TO WATER FUND 2,703,430.52
5 ALLOCATION TO RFPD 659,240.38
6 ALLOCATION TO IMBC FIDUCIARY .00
7 ALLOCATION TO LOCAL TRANSPORTATION FUND 89,758.82
8 ALLOCATION TO BOND AND TRUST FUND 23,395.92
9 ALLOCATION TO TRAFFIC SAFETY 8,141.29
10 ALLOCATION TO TUT MEASURE A 1,230,560.10
11 ALLOCATION TO ASSET FORFEITURE 5,782.62
12 ALLOCATION TO SUNRISE MHP 384,107.08
13 ALLOCATION TO GENERAL FIXED ASSETS .00
15 ALLOCATION TO WATER IMPROVEMENT .00
18 ALLOCATION TO FUND 018 .00
19 ALLOCATION TO STREETS-SIDEWALK IMPROVEMENT 1,000,000.00 21 ALLOCATION TO CANINE DONATION 8,012.54
22 ALLOCATION TO HEAVY EQUIPMENT REPLACEMENT 200,000.00 23 ALLOCATION TO PROPERTY/HOUSING DEVELOPMENT 57,658.75 24 ALLOCATION TO BAWA 271,716.11
25 ALLOCATION TO WAYFINDING & SIGNAGE PROJECT .00
26 ALLOCATION TO PLHA FUND 79,527.35
29 ALLOCATION TO FUND 029 .00
33 ALLOCATION TO C.O.P.S. 265,043.07
37 ALLOCATION TO HOME FUNDS/WILLOW ST 117,850.76
54 ALLOCATION TO STIP E. LINE ST. BRIDGE REPL. 198,559.62 55 ALLOCATION TO S WARREN ST. IMPROVEMENT .00
57 ALLOCATION TO SEIBU TO SCHL BIKE PATH .00
58 ALLOCATION TO PINE TO PARK/STIP .00
59 ALLOCATION TO WEST JAY STREET .00
60 ALLOCATION TO STIP-SPRUCE/YANEY/HANBY .00
61 ALLOCATION TO E. LINE ST. IMPROVEMENTS .00
62 ALLOCATION TO PLAYGROUND EQUIPMENT PROJECT .00
70 ALLOCATION TO HOME OWNER ASSIST PRGM 128,100.00
71 ALLOCATION TO SILVER PEAK/IMACA .00
72 ALLOCATION TO VALLEY APTS/13 CDBG 8972 18,121.48
44 CITY OF BISHOP

COMBINED CASH
NOVEMBER 30, 2024
FOR ADMINISTRATION USE ONLY 42 % OF THE FISCAL YEAR HAS ELAPSED 12/19/2024 11:02AM PAGE: 2 TOTAL ALLOCATIONS TO OTHER FUNDS 21,865,919.20
ALLOCATION FROM COMBINED CASH FUND - 999-000-10100 ( 21,865,919.20) ZERO PROOF IF ALLOCATIONS BALANCE .00
45 INVESTMENT PORTFOLIO FOR THE CITY OF BISHOP
MONTH OF NOVEMBER 2024
Statement Period Account Type Balance Average Monthly Yield November 2024 LAIF $875,103.56 4.477%
November 2024 California CLASS $19,411,481.77 4.827%
Total $20,286,585.33 4.812%
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59 Agenda Item: 9.D
Date of Meeting: January 13, 2025
Department: Community Services
To: City Council
From: Dan McElroy
Subject: Resolution - 2025 CalRecycle Payment Programs
Prepared On: January 2, 2025
Attachments: 2025 Cal Recycle Resolution

STAFF REPORT
Background/History:

The City of Bishop Community Services Department applies for funds from CalRecycle annually. In years past these funds are used to provide recycling containers and the use of recycled products such as benches for the City of Bishop facilities.

Analysis/Discussion:

The City of Bishop Community Services Department would recommend the continuation of the Cal Recycle program. Through providing recycling receptacles, the Community Services Department is encouraging the public and users to recycle, this helps our department reduce the amount of materials taken to the landfill.

Economic Impacts:

None.

Budget Impacts:

The budget impacts are as follows: The CalRecycle Program allows for the City of Bishop Community Services Department to apply for reimbursement up to the amount of $5,000.00 annually. This item is accounted for in the 2024-2025 Parks and Recreation budget.

Legal Review:

Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

Recommended Action:

Council consideration to approve the proposed resolution authorizing submittal of application for Department of Resources Recycling and Recovery City/County Payment Programs and related authorizations.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BISHOP, STATE OF

CALIFORNIA, AUTHORIZING SUBMITTAL OF APPLICATION FOR DEPARTMENT OF 60 RESOURCES RECYCLING AND RECOVERY CITY/COUNTY PAYMENT PROGRAMS AND

RELATED AUTHORIZATIONS
Approved By: Deston Dishion 1/2/2025
Approved By:

Approved By:

Approved By:
61 City of Bishop Resolution No. 2025-____ Page 1
RESOLUTION NO. 2025 - ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BISHOP, STATE OF

CALIFORNIA, AUTHORIZING SUBMITTAL OF APPLICATION FOR DEPARTMENT

OF RESOURCES RECYCLING AND RECOVERY CITY/COUNTY PAYMENT

PROGRAMS AND RELATED AUTHORIZATIONS
WHEREAS, pursuant to Public Resources Code sections 48000 et seq., 14581, and 42023.1(g), the Department of Resources Recycling and Recovery (CalRecycle) has established various payment programs to make payments to qualifying jurisdictions; and WHEREAS, in furtherance of this authority CalRecycle is required to establish procedures governing the administration of the payment programs; and WHEREAS, CalRecycle’s procedures for administering payment programs require, among other things, an applicant’s governing body to declare by resolution certain authorizations related to the administration of the payment program.

NOW, THEREFORE, BE IT RESOLVED that City of Bishop is authorized to submit an application to CalRecycle for any and all payment programs offered; and BE IT FURTHER RESOLVED that the City Administrator or his/her designee, is hereby authorized as Signature Authority to execute all documents necessary to implement and secure payment; and
BE IT FURTHER RESOLVED that this authorization is effective until rescinded by the Signature Authority or this governing body.

PASSED, APPROVED AND ADOPTED this 13th day of January 2025 ________________________________
Karen Kong, Mayor
ATTEST: _________________________________
Robin Picken, City Clerk
62 Department of Public Works
Building Permits Issued
12/2024
Small Town with a
Big Backyard!

CITY OF BISHOP
377 West Line Street - Bishop, California 93514
Post Office Box 1236 - Bishop, California 93515
760-873-8458 [email protected]
www.cityofbishop.com
Date Value Owner/Location/Contractor Short Description SMIP Rev Fund Commercial
12/30/2024 City of Bishop
768 Spruce Street
Clair Concrete, Inc.

Pergola and Concrete Work $88,324.90 $24.73 $4.00
12/13/2024 Glen & Pamela Knowles Trust
621 West Line Street
Bishop Heating and Air, Inc.
(3) Heat Pumps $31,901.26 $8.93 $2.00
12/9/2024 Gene Rasmussen
370 West Line Street
Lopez Roofing
Reroof $10,800.00 $3.02 $1.00
12/2/2024 Robbie Tani
635 North Main Street
Bishop Heating and Air, Inc.
$20,588.00 $2.80 $1.00
Commercial Totals $8.00 $151,614.16 $39.48
Residential
12/27/2024 Andrew Wahrenbrock
374 May Street
Porticade Energy LLC
Solar $23,307.00 $3.03 $1.00
12/27/2024 Alma Leon
274 May Street
Porticade Energy LLC
Solar $44,263.70 $5.75 $2.00
12/16/2024 Mel Tomczik
787 West Pine Street
Lopez Roofing
Reroof $8,200.00 $1.30 $1.00
12/12/2024 David Stottlemyre
286 First Street
High Country Lumber
Pellet Stove $5,221.66 $0.72 $1.00

Building Permit Fees
Received $6,372.76
63 Date Value Owner/Location/Contractor Short Description SMIP Rev Fund 12/11/2024 West Katzenstien
543 Sierra Street
Aris Electric
Panel Upgrade $2,000.00 $0.72 $1.00
12/5/2024 Sergio Lemus
261 Clarke Street
Ivan Avalos
Meter Panel Replacement $4,000.00 $0.72 $1.00
12/1/2024 Tracy Misiewicz
596 Howard Street
John Rambo
Home Improvements $37,981.00 $4.94 $2.00
12/1/2024 Mario Rodriguez Diaz
212 East Pine Street
ADU $40,000.00 $5.20 $2.00
Residential Totals $164,973.36 $22.38 $11.00

Building Permit Fees
Received $6,372.76
64 65
66 CITY OF BISHOP

PARKS AND RECREATION COMMISSION

MEETING CANCELLED
City Council Chambers - 301 West Line Street - Bishop, California WEDNESDAY, NOVEMBER 27, 2024 - 6:00 PM
Meeting Cancellation Notice
This scheduled meeting for the Parks and Recreation Commission has been cancelled.

The next meeting is scheduled for Wednesday, December 25, 2024 1 67

CITY OF BISHOP

PARKS AND RECREATION COMMISSION

MEETING CANCELLED
City Council Chambers - 301 West Line Street - Bishop, California WEDNESDAY, DECEMBER 25, 2024 - 6:00 PM
Meeting Cancellation Notice
This scheduled meeting for the Parks and Recreation Commission has been cancelled.

The next meeting is scheduled for Wednesday, January 22, 2025 at 6pm in the City Council Chambers, 301 W. Line St. , Bishop CA
1 68
Agenda Item: 10.A
Date of Meeting: January 13, 2025
Department: Planning
To: City Council
From: Ana Budnyk
Subject: Regional Housing Needs Assessment Memorandum of Understanding Prepared On: January 8, 2025
Attachments: Cost Sharing MOU Regional Needs Assessment Draft Contract with BAE
SMR 2025 Schedule of Fees
BAE_EasternSierraHousingNeedsAssessment_Proposal

STAFF REPORT
Background/History:

To address the need for adequate housing in the region, the County of Inyo, County of Mono, Town of Mammoth Lakes, City of Bishop, and Eastern Sierra Council of Governments (ESCOG) agreed to prepare a Regional Housing Needs Assessment and Action Plan.

A staff committee representing the participating jurisdictions developed and issued a Request for Proposals (RFP) to retain a consultant for the assessment. Mono County’s existing contract with SMR Development provided support for the preparation, distribution, and evaluation of the RFP.

BAE Urban Economics was selected as the consultant to prepare the Regional Housing Needs Assessment and Action Plan. To streamline the process, Inyo County offered to administer the contract with BAE, with the other jurisdictions reimbursing Inyo for their respective shares of the contract cost.

Analysis/Discussion:

The total cost of the assessment will be shared among the four participating jurisdictions: Inyo County, Mono County, Town of Mammoth Lakes, and City of Bishop. However, since Mono County contributed resources through its contract with SMR Development, Mono’s share of the cost will be reduced proportionally.

Approval of this MOU will formalize the cost-sharing arrangement and enable the project to move forward, ensuring the region has a comprehensive plan to address housing needs.

Economic Impacts:
69 N/A
Budget Impacts:

If the suggested action is taken by City Council, the FY 2024-25 budget shall be updated to facilitate future transactions pursuant to the MOU. The City would transfer funds out of its General Fund, into its Property/Housing Development Fund. The accounts and amounts impacted are listed below:
001-034-59999 Transfers Out 54,089.00
023-000-39999 Transfers In (54,089.00)
Legal Review:

Recommended Action:

Staff recommends that the City Council authorize the City Administrator to execute the Memorandum of Understanding (MOU) for the Regional Housing Needs Assessment for an amount not to exceed $54,089.00.

Approved By: Ethan Aukee 1/8/2025
Approved By: Robin Picken 1/8/2025
Approved By: Dean Pucci 1/8/2025
Approved By: Deston Dishion 1/8/2025
70 MEMORANDUM OF UNDERSTANDING AMONG THE COUNTY OF INYO,

THE COUNTY OF MONO, THE TOWN OF MAMMOTH LAKES, THE

CITY OF BISHOP AND THE EASTERN SIERRA COUNCIL OF GOVERNMENTS AUTHORIZING THE COUNTY OF

INYO TO ENTER INTO AND ADMINISTER A CONTRACT

FOR THE PREPARATION OF A REGIONAL HOUSING NEEDS ASSESSMENT AND ACTION PLAN AND

PROVIDING FOR REIMBURSEMENT TO THE COUNTY OF INYO FOR THE COST THEREOF WHEREAS, the County of Inyo (Inyo), the County of Mono (Mono), the Town of Mammoth Lakes (Mammoth) the City of Bishop (Bishop), and the Eastern Sierra Council of Governments (ESCOG), in order to address the need for adequate housing in the region, determined that it will be beneficial to prepare an assessment of the region’s housing needs and resources and an action plan for addressing those needs; and
WHEREAS, pursuant to that determination, a staff committee from Inyo, Mono, Mammoth, Bishop, and ESCOG prepared, approved, and distributed a Request for Proposals in order to solicit and ultimately retain the services of a consultant to prepare such a regional housing needs assessment; and WHEREAS, Mono has an existing contract with a firm known as SMR Development to provide expert guidance and extra capacity to support Housing initiatives; and WHEREAS, the staff committee from Inyo, Mono, Mammoth, Bishop, and ESCOG utilized Mono’s contract with SMR Development to support preparation, distribution, and evaluation of the Request for Proposals to prepare the regional housing needs assessment; and WHEREAS, the staff committee from Inyo, Mono, Mammoth, Bishop, and ESCOG, working with SMR Development, subsequently selected, from among the respondents to the RFP, the firm of BAE Urban Economics, to prepare the regional housing needs assessment; and WHEREAS, in the interest of simplification and time savings, Inyo offered to prepare, enter into, and administer the contract with BAE Urban Economics for the preparation of the Eastern Sierra Regional Housing Needs Assessment and Action Plan, contingent upon each of the other jurisdictions reimbursing Inyo for their respective shares of the cost of the Eastern Sierra Regional Housing Needs Assessment and Action Plan contract; and
WHEREAS, because Mono has contributed the support of SMR Development under its existing contract, its is agreed that Mono’s share of the cost of the Eastern Sierra Regional Housing Needs Assessment and Action Plan contract will be reduced by a proportional amount; and WHEREAS, the parties to this Memorandum of Understanding, wish to memorialize the above-described arrangement.

NOW, THEREFORE, BE IT UNDERSTOOD AND AGREED by the parties to this MOU that:
1) Inyo shall negotiate, prepare, and enter into a contract with BAE Urban Economics for the preparation of a Regional Housing Needs Assessment and Action Plan; said contract shall, to the degree practicable, require that the needs assessment be completed in accordance with, and include the terms of, the Request for Proposals; the contract will be for a not-to-exceed amount of $193,175.
71 2) Inyo shall be responsible for administering all aspects of the contract with BAE Urban Economics, and shall have the authority to do so, both generally and in accordance with its terms, except that it shall not terminate the contract without first consulting with representatives from the other four jurisdictions; and
3) Upon Inyo’s approval of an invoice submitted to it by BAE Urban Economics, Inyo shall pay BAE Urban Economics for services and work performed pursuant to the Inyo- BAE Urban Economics contract. Inyo will then submit invoices to Mono, Mammoth, and the City of Bishop, along with copies of the invoices and description of work performed. The invoices will request payment from Mono, Mammoth, and Bishop for the invoice in proportion to those entities funding commitments for the Regional Housing Needs Assessment and Action Plan. Mono, Mammoth, and Bishop shall remit payment to Inyo for the invoiced amounts within 30 days of their receipt of the invoice.
4) Funding commitments from each jurisdiction are as follows:
a. Mono County: 16% of each invoice
b. Town of Mammoth Lakes: 28% of each invoice
c. City of Bishop: 28% of each invoice
d. County of Inyo: 28% of each invoice
5) The four jurisdictions shall, no less frequently than monthly during the term of the contract, meet to discuss the status of the Regional Housing Needs Assessment and Action Plan and review any interim deliverables produced by BAE Urban Economics. 6) Upon completion and delivery, all four jurisdictions and ESCOG shall receive a copy of the Regional Housing Needs Assessment and Action Plan.

WHEREFORE, by the signatures of their authorized representatives appearing below, Inyo, Mono, Mammoth, and Bishop agree to perform and be bound by the terms of this Memorandum of Understanding.

The County of Inyo
By: __________________________________ Dated: ________________________________ Chairman of the Board of Supervisors
Approved as to form and legality:
72 By: __________________________________ Dated: ________________________________ County Counsel for County of Inyo
Approved as to accounting form:

By: __________________________________ Dated: ________________________________ County Auditor for County of Inyo
The County of Mono
By: __________________________________ Dated: ________________________________ Chairman of the Board of Supervisors
Approved as to form and legality:

By: __________________________________ Dated: ________________________________ County Counsel for County of Mono
The Town of Mammoth Lakes
By: __________________________________ Dated: ________________________________ Mayor
Approved as to form and legality:

By: __________________________________ Dated: ________________________________ Attorney for the Town of Mammoth Lakes
The City of Bishop
By: __________________________________ Dated: ________________________________ Mayor
Approved as to form and legality:

By: __________________________________ Dated: ________________________________ Attorney for the City of Bishop
The Eastern Sierra Council of Governments
73 By: __________________________________ Dated: ________________________________ City Administrator
Approved as to form and legality:

By: __________________________________ Dated: ________________________________ Attorney for the Eastern Sierra Council of Governments
74 County of Inyo Standard Contract - No. 116
(Independent Contractor)

AGREEMENT BETWEEN COUNTY OF INYO
AND __________________________________________________________ FOR THE PROVISION OF _____________________________________________________ SERVICES

INTRODUCTION
WHEREAS, the County of Inyo (hereinafter referred to as "County") may have the need for the ___________________________ services of _____________________________________________ of ________________________________ (hereinafter referred to as "Contractor"), and in consideration of the mutual promises, covenants, terms, and conditions hereinafter contained, the parties hereby agree as follows:

TERMS AND CONDITIONS

1. SCOPE OF WORK.

The Contractor shall furnish to the County, upon its request, those services and work set forth in Attachment A, attached hereto and by reference incorporated herein. Requests by the County to the Contractor to perform under this Agreement will be made by _________________________________, whose title is: __________________________________. Requests to the Contractor for work or services to be performed under this Agreement will be based upon the County's need for such services. The County makes no guarantee or warranty, of any nature, that any minimum level or amount of services or work will be requested of the Contractor by the County under this Agreement. County by this Agreement incurs no obligation or requirement to request from Contractor the performance of any services or work at all, even if County should have some need for such services or work during the term of this Agreement.

Services and work provided by the Contractor at the County's request under this Agreement will be performed in a manner consistent with the requirements and standards established by applicable federal, state, and County laws, ordinances, regulations, and resolutions. Such laws, ordinances, regulations, and resolutions include, but are not limited to, those which are referred to in this Agreement.

2. TERM.

The term of this Agreement shall be from to
unless sooner terminated as provided below.

3. CONSIDERATION.

A. Compensation. County shall pay to Contractor in accordance with the Schedule of Fees (set forth as Attachment B) for the services and work described in Attachment A which are performed by Contractor at the County's request.

B. Travel and per diem. Contractor will not be paid or reimbursed for travel expenses or per diem which Contractor incurs in providing services and work requested by County under this Agreement.

C. No additional consideration. Except as expressly provided in this Agreement, Contractor shall not be entitled to, nor receive, from County, any additional consideration, compensation, salary, wages, or other type of remuneration for services rendered under this Agreement. Specifically, Contractor shall not be entitled, by virtue of this Agreement, to consideration in the form of overtime, health insurance benefits, retirement benefits, disability retirement benefits, sick leave, vacation time, paid holidays, or other paid leaves of absence of any type or kind whatsoever.

D. Limit upon amount payable under Agreement. The total sum of all payments made by the County to Contractor for services and work performed under this Agreement shall not exceed ________________________________________________________________________________ Dollars 75 County of Inyo Standard Contract - No. 116
(Independent Contractor)

($______________________________) (hereinafter referred to as "contract limit"). County expressly reserves the right to deny any payment or reimbursement requested by Contractor for services or work performed which is in excess of the contract limit.

E. Billing and payment. Contractor shall submit to the County, once a month, an itemized statement of all services and work described in Attachment A, which were done at the County's request. This statement will be submitted to the County not later than the fifth (5th) day of the month. The statement to be submitted will cover the period from the first (1st) day of the preceding month through and including the last day of the preceding month. This statement will identify the date on which the services and work were performed and describe the nature of the services and work which were performed on each day. Upon timely receipt of the statement by the fifth (5th) day of the month, County shall make payment to Contractor on the last day of the month.

F. Federal and State taxes.
(1) Except as provided in subparagraph (2) below, County will not withhold any federal or state income taxes or social security from any payments made by County to Contractor under the terms and conditions of this Agreement.
(2) County will withhold California State income taxes from payments made under this Agreement to non-California resident independent contractors when it is anticipated that total annual payments to Contractor under this Agreement will exceed one thousand four hundred ninety nine dollars ($1,499.00).
(3) Except as set forth above, County has no obligation to withhold any taxes or payments from sums paid by County to Contractor under this Agreement. Payment of all taxes and other assessments on such sums is the sole responsibility of Contractor. County has no responsibility or liability for payment of Contractor's taxes or assessments.
(4) The total amounts paid by County to Contractor, and taxes withheld from payments to non-California residents, if any, will be reported annually to the Internal Revenue Service and the California State Franchise Tax Board. To facilitate this reporting, Contractor shall complete and submit to the County an Internal Revenue Service (IRS) Form W-9 upon executing this Agreement.

4. WORK SCHEDULE.

Contractor's obligation is to perform, in a timely manner, those services and work identified in Attachment A which are requested by the County. It is understood by Contractor that the performance of these services and work will require a varied schedule. Contractor will arrange his/her own schedule, but will coordinate with County to ensure that all services and work requested by County under this Agreement will be performed within the time frame set forth by County.

5. REQUIRED LICENSES, CERTIFICATES, AND PERMITS.

A. Any licenses, certificates, or permits required by the federal, state, county, municipal governments, for contractor to provide the services and work described in Attachment A must be procured by Contractor and be valid at the time Contractor enters into this Agreement or as otherwise may be required.

Further, during the term of this Agreement, Contractor must maintain such licenses, certificates, and permits in full force and effect. Licenses, certificates, and permits may include, but are not limited to, driver's licenses, professional licenses or certificates, and business licenses. Such licenses, certificates, and permits will be procured and maintained in force by Contractor at no expense to the County. Contractor will provide County, upon execution of this Agreement, with evidence of current and valid licenses, certificates and permits which are required to perform the services identified in Attachment A. Where there is a dispute between Contractor and County as to what licenses, certificates, and permits are required to perform the services identified in Attachment A, County reserves the right to make such determinations for purposes of this Agreement. 76 County of Inyo Standard Contract - No. 116
(Independent Contractor)

B. Contractor warrants that it is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in covered transactions by any federal department or agency. Contractor also warrants that it is not suspended or debarred from receiving federal funds as listed in the List of Parties Excluded from Federal Procurement or Nonprocurement Programs issued by the General Services Administration available at: http://www.sam.gov.

6. OFFICE SPACE, SUPPLIES, EQUIPMENT, ET CETERA.

Contractor shall provide such office space, supplies, equipment, vehicles, reference materials, and telephone service as is necessary for Contractor to provide the services identified in Attachment A to this Agreement. County is not obligated to reimburse or pay Contractor, for any expense or cost incurred by Contractor in procuring or maintaining such items. Responsibility for the costs and expenses incurred by Contractor in providing and maintaining such items is the sole responsibility and obligation of Contractor.

7. COUNTY PROPERTY.

A. Personal Property of County. Any personal property such as, but not limited to, protective or safety devices, badges, identification cards, keys, etc. provided to Contractor by County pursuant to this Agreement are, and at the termination of this Agreement remain, the sole and exclusive property of County.

Contractor will use reasonable care to protect, safeguard and maintain such items while they are in Contractor's possession. Contractor will be financially responsible for any loss or damage to such items, partial or total, which is the result of Contractor's negligence.

B. Products of Contractor's Work and Services. Any and all compositions, publications, plans, designs, specifications, blueprints, maps, formulas, processes, photographs, slides, video tapes, computer programs, computer disks, computer tapes, memory chips, soundtracks, audio recordings, films, audio-visual presentations, exhibits, reports, studies, works of art, inventions, patents, trademarks, copyrights, or intellectual properties of any kind which are created, produced, assembled, compiled by, or are the result, product, or manifestation of, Contractor's services or work under this Agreement are, and at the termination of this Agreement remain, the sole and exclusive property of the County. At the termination of the Agreement, Contractor will convey possession and title to all such properties to County.

8. INSURANCE.

For the duration of this Agreement Contractor shall procure and maintain insurance of the scope and amount specified in Attachment C and with the provisions specified in that attachment.

9. STATUS OF CONTRACTOR.

All acts of Contractor, its agents, officers, and employees, relating to the performance of this Agreement, shall be performed as independent contractors, and not as agents, officers, or employees of County. Contractor, by virtue of this Agreement, has no authority to bind or incur any obligation on behalf of County. Except as expressly provided in Attachment A, Contractor has no authority or responsibility to exercise any rights or power vested in the County. No agent, officer, or employee of the Contractor is to be considered an employee of County. It is understood by both Contractor and County that this Agreement shall not under any circumstances be construed or considered to create an employer-employee relationship or a joint venture. As an independent contractor:

A. Contractor shall determine the method, details, and means of performing the work and services to be provided by Contractor under this Agreement.

B. Contractor shall be responsible to County only for the requirements and results specified in this Agreement, and except as expressly provided in this Agreement, shall not be subjected to County's control with respect to the physical action or activities of Contractor in fulfillment of this Agreement.

C. Contractor, its agents, officers, and employees are, and at all times during the term of this Agreement shall, represent and conduct themselves as independent contractors, and not as employees of County.
77 County of Inyo Standard Contract - No. 116
(Independent Contractor)

10. DEFENSE AND INDEMNIFICATION.

Contractor shall hold harmless, defend and indemnify County and its officers, officials, employees and volunteers from and against any and all liability, loss, damage, expense, costs (including without limitation costs and fees of litigation) of every nature arising out of or in connection with Contractor’s performance of work hereunder or its failure to comply with any of its obligations contained in the agreement, except such loss or damages which was caused by the sole negligence or willful misconduct of the County.

11. RECORDS AND AUDIT.

A. Records. Contractor shall prepare and maintain all records required by the various provisions of this Agreement, federal, state, county, municipal, ordinances, regulations, and directions.

Contractor shall maintain these records for a minimum of four (4) years from the termination or completion of this Agreement. Contractor may fulfill its obligation to maintain records as required by this paragraph by substitute photographs, microphotographs, or other authentic reproduction of such records.

B. Inspections and Audits. Any authorized representative of County shall have access to any books, documents, papers, records, including, but not limited to, financial records of Contractor, which County determines to be pertinent to this Agreement, for the purposes of making audit, evaluation, examination, excerpts, and transcripts during the period such records are to be maintained by Contractor.

Further, County has the right, at all reasonable times, to audit, inspect, or otherwise evaluate the work performed or being performed under this Agreement.

12. NONDISCRIMINATION.

During the performance of this Agreement, Contractor, its agents, officers, and employees shall not unlawfully discriminate in violation of any federal, state, or local law, against any employee, or applicant for employment, or person receiving services under this Agreement, because of race, religion, color, national origin, ancestry, physical handicap, medical condition, marital status, age, or sex. Contractor and its agents, officers, and employees shall comply with the provisions of the Fair Employment and Housing Act (Government Code section 12900, et seq.), and the applicable regulations promulgated thereunder in the California Code of Regulations. Contractor shall also abide by the Federal Civil Rights Act of 1964 (P.L. 88- 352) and all amendments thereto, and all administrative rules and regulations issued pursuant to said act.

13. CANCELLATION.

This Agreement may be canceled by County without cause, and at will, for any reason by giving to Contractor thirty (30) days written notice of such intent to cancel. Contractor may cancel this Agreement without cause, and at will, for any reason whatsoever by giving thirty (30) days written notice of such intent to cancel to County.

14. ASSIGNMENT.

This is an agreement for the services of Contractor. County has relied upon the skills, knowledge, experience, and training of Contractor as an inducement to enter into this Agreement. Contractor shall not assign or subcontract this Agreement, or any part of it, without the express written consent of County.

Further, Contractor shall not assign any monies due or to become due under this Agreement without the prior written consent of County.
78 County of Inyo Standard Contract - No. 116
(Independent Contractor)

15. DEFAULT.

If the Contractor abandons the work, or fails to proceed with the work and services requested by County in a timely manner, or fails in any way as required to conduct the work and services as required by County, County may declare the Contractor in default and terminate this Agreement upon five (5) days written notice to Contractor. Upon such termination by default, County will pay to Contractor all amounts owing to Contractor for services and work satisfactorily performed to the date of termination.

16. WAIVER OF DEFAULT.

Waiver of any default by either party to this Agreement shall not be deemed to be waiver of any subsequent default. Waiver or breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach, and shall not be construed to be a modification of the terms of this Agreement unless this Agreement is modified as provided in paragraph twenty-two (22) below.

17. CONFIDENTIALITY.

Contractor further agrees to comply with the various provisions of the federal, state, and county laws, regulations, and ordinances providing that information and records kept, maintained, or accessible by Contractor in the course of providing services and work under this Agreement, shall be privileged, restricted, or confidential. Contractor agrees to keep confidential all such information and records. Disclosure of such confidential, privileged, or protected information shall be made by Contractor only with the express written consent of the County. Any disclosure of confidential information by Contractor without the County’s written consent is solely and exclusively the legal responsibility of Contractor in all respects.

Notwithstanding anything in the Agreement to the contrary, names of persons receiving public social services are confidential and are to be protected from unauthorized disclosure in accordance with Title 45, Code of Federal Regulations Section 205.50, the Health Insurance Portability and Accountability Act of 1996, and Sections 10850 and 14100.2 of the Welfare and Institutions Code, and regulations adopted pursuant thereto. For the purpose of this Agreement, all information, records, and data elements pertaining to beneficiaries shall be protected by the provider from unauthorized disclosure.

18. CONFLICTS.

Contractor agrees that it has no interest, and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the work and services under this Agreement.

19. POST AGREEMENT COVENANT.

Contractor agrees not to use any confidential, protected, or privileged information which is gained from the County in the course of providing services and work under this Agreement, for any personal benefit, gain, or enhancement. Further, Contractor agrees for a period of two years after the termination of this Agreement, not to seek or accept any employment with any entity, association, corporation, or person who, during the term of this Agreement, has had an adverse or conflicting interest with the County, or who has been an adverse party in litigation with the County, and concerning such, Contractor by virtue of this Agreement has gained access to the County's confidential, privileged, protected, or proprietary information. 79 County of Inyo Standard Contract - No. 116
(Independent Contractor)

20. SEVERABILITY.

If any portion of this Agreement or application thereof to any person or circumstance shall be declared invalid by a court of competent jurisdiction, or if it is found in contravention of any federal, state, or county statute, ordinance, or regulation, the remaining provisions of this Agreement, or the application thereof, shall not be invalidated thereby, and shall remain in full force and effect to the extent that the provisions of this Agreement are severable.

21. FUNDING LIMITATION.

The ability of County to enter this Agreement is based upon available funding from various sources.

In the event that such funding fails, is reduced, or is modified, from one or more sources, County has the option to cancel, reduce, or modify this Agreement, or any of its terms within ten (10) days of its notifying Contractor of the cancellation, reduction, or modification of available funding. Any reduction or modification of this Agreement made pursuant to this provision must comply with the requirements of paragraph twenty-two (22) (Amendment).

22. AMENDMENT.

This Agreement may be modified, amended, changed, added to, or subtracted from, by the mutual consent of the parties hereto, if such amendment or change is in written form and executed with the same formalities as this Agreement, and attached to the original Agreement to maintain continuity.

23. NOTICE.

Any notice, communication, amendments, additions, or deletions to this Agreement, including change of address of either party during the terms of this Agreement, which Contractor or County shall be required, or may desire, to make, shall be in writing and may be personally served, or sent by prepaid first class mail to, the respective parties as follows:

County of Inyo
Department
Address
City and State
Contractor:

Name
Address
City and State

24. ENTIRE AGREEMENT.

This Agreement contains the entire agreement of the parties, and no representations, inducements, promises, or agreements otherwise between the parties not embodied herein or incorporated herein by reference, shall be of any force or effect. Further, no term or provision hereof may be changed, waived, discharged, or terminated, unless the same be in writing executed by the parties hereto. //// ////
80 County of Inyo Standard Contract - No. 116
(Independent Contractor)

AGREEMENT BETWEEN COUNTY OF INYO
AND __________________________________________________________ FOR THE PROVISION OF _____________________________________________________ SERVICES

IN WITNESS THEREOF, THE PARTIES HERETO HAVE SET THEIR HANDS AND SEALS THIS DAY OF , .

COUNTY OF INYO CONTRACTOR
By: By:

Signature Signature
_________________________________ _______________________________________ Print or Type Name Print or Type Name
Dated: ___________________ Dated:

APPROVED AS TO FORM AND LEGALITY:

County Counsel
_________________________________________
APPROVED AS TO ACCOUNTING FORM:

County Auditor
APPROVED AS TO PERSONNEL REQUIREMENTS:

Personnel Services
APPROVED AS TO INSURANCE REQUIREMENTS:

County Risk Manager
81 County of Inyo Standard Contract - No. 116
(Independent Contractor)

ATTACHMENT A

AGREEMENT BETWEEN COUNTY OF INYO
AND __________________________________________________________ FOR THE PROVISION OF _____________________________________________________ SERVICES TERM:

FROM: TO:

SCOPE OF WORK:
82 County of Inyo Standard Contract - No. 116
(Independent Contractor)

ATTACHMENT B

AGREEMENT BETWEEN COUNTY OF INYO
AND __________________________________________________________ FOR THE PROVISION OF _____________________________________________________ SERVICES TERM:

FROM: TO:

SCHEDULE OF FEES:
83 County of Inyo Standard Contract - No. 116
(Independent Contractor)

ATTACHMENT C

AGREEMENT BETWEEN COUNTY OF INYO
AND __________________________________________________________ FOR THE PROVISION OF _____________________________________________________ SERVICES TERM:

FROM: TO:

SEE ATTACHED INSURANCE PROVISIONS
84 520 W. Idaho Street (406)531-0401
Boise, ID 83702 www.smrdevelopment.com
November 27, 2024
Tyrone P. A. Grandstrand
Housing Opportunities Manager, County of Mono
1290 Tavern Road
Mammoth Lakes, CA 93546
Subject: 2025 Schedule of Fees- SMR Development LLC
Dear Tyrone,
SMR Development, LLC’s fees will increase effective January 1, 2025. Therefore, any additional Scope of Work Letters and Invoices after the first of the year will be reflective of such increase.

Please see 2025 Schedule of Fee update attached.

Should you require any additional information or documentation, please do not hesitate to contact me.

Sincerely,
Shellan M. Rodriguez
President
SMR Development, LLC
85 520 W. Idaho Street (406)531-0401
Boise, ID 83702 www.smrdevelopment.com
2025 Consulting Fee Schedule
Effective January 1, 2025
Fee
Principal $270/ hour
Associate $140/ hour
Admin $100/ hour
86 bae urban economics
Eastern Sierra Regional Housing Needs Assessment and Action Plan Prepared for the Eastern Sierra Collective Action Committee October 28, 2024
87 This page intentionally left blank.
88 bae urban economics
San Francisco Sacramento Los Angeles Washington DC Atlanta New York City www.bae1.com
October 28, 2024
Shellan Rodriguez, PMP
SMR Development
Via email: [email protected]
Dear Shellan Rodriquez:

I am pleased to have the opportunity to submit the attached proposal to prepare the Eastern Sierra Regional Housing Needs Assessment and Action Plan. As a resident of a mountain resort community, I deeply understand and appreciate the multifaceted nature of the issues facing the Eastern Sierra community, and applaud the efforts being undertaken to find a better balance between economic sustainability and quality of life for all residents of the region.

As a real estate economics consulting firm with 35 years of experience specializing in workforce and affordable housing, we believe we are uniquely positioned to complete this work on behalf of the Eastern Sierra Collective Housing Committee (CHC). We have extensive experience conducting related research on affordable and workforce housing issues in peer communities, as well as experience conducting related research within the Eastern Sierra Region. As such, I believe that we are well positioned to ask the right questions and to guide the CHC towards creation of an Action Plan which is right sized and readily implementable.

Per your stated preference in the RFP, we have kept the main proposal to 15 pages. However, we have elected to also provide some supplemental exhibits, to which you may refer at your discretion. These include brief examples of our relevant project experience and references, as well as examples of the survey templates and housing need estimation methods that we propose to use as the basis for completion of this assignment.

If you have any additional questions regarding our qualifications, experience, and/or proposed approach, please do not hesitate to contact me. I am available by phone at (530) 574-9285 or by email at [email protected].

Sincerely,
Aaron Nousaine, MCRP
Principal, Lake Tahoe Region Office
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90 Table of Contents
TEAM QUALIFICATIONS .............................................................................................................. 1 Staff Qualifications.......................................................................................................................2 APPROACH AND METHODOLOGY .............................................................................................. 3 PROPOSED PROJECT TIMELINE............................................................................................... 12 PROPOSED BUDGET ................................................................................................................ 15 Exhibit A: Select Project Examples.............................................................................................. 17 Exhibit B: Employer Survey Template......................................................................................... 21 Exhibit C: Employee Survey Template ........................................................................................ 27 Exhibit D: Example Housing Need Estimation workbook .......................................................... 33 91 This page intentionally left blank.
92 1

TEAM QUALIFICATIONS
BAE is an award-winning, national real estate economics consulting practice. Since 1986, we have completed more than 2,700 engagements for a wide variety of public agencies, nonprofits, financial institutions, and real estate investors and developers throughout the nation.

BAE offers a broad range of consulting services related to the nexus of market economics and feasibility and community-based planning. Some of our key practice areas include:
• Workforce and affordable housing needs
• Market and financial feasibility analyses
• Public-private partnership (P3) structuring and negotiation support • Fiscal impacts and economic benefits analyses
• Public policy analysis and strategy development
• Sustainability and transit-oriented development (TOD) • Economic development and revitalization
• Public finance and infrastructure funding
BAE’s passion for the “triple bottom-line” of sustainable economics, community equity and social justice, and environmental sustainability makes us unique among real estate economists. We believe there are practical solutions to real world issues that can achieve this triple bottom-line, and that consideration of environmental impacts and social benefits, in addition to financial returns, results in the highest quality outcomes and best overall value for our clients. Our company has practiced this same philosophy since our inception with intentional investments in our staff and workplaces to foster creativity, collaboration, innovation, and a commitment to excellence. We foster an environment of “confidence through competence,” wherein we empower staff to grow as independent professionals and subject area experts, yet also foster the soft skills necessary to work collaboratively, recognizing each other’s strengths. We bring a similar approach to our clients, seeking to augment, enhance, and build on their internal expertise to better achieve their mission(s) All our work is led by seasoned professionals, who are responsible for project direction and quality control. We have 18 professional staff and three admin staff across five main offices in Davis, Berkeley, and Los Angeles in California, as well as Washington D.C. and New York City, as well as three satellite offices in Truckee, California, Portland, Oregon, and Atlanta, Georgia.

The BAE Difference shows. We have earned more awards for excellence than any other firm in our field, and our clients have retained us repeatedly over our 38-year history. For some examples of our relevant work experience and references, please see Exhibit A.

For more information, please visit our website at www.bae1.com. 93 2
Staff Qualifications
Aaron Nousaine, MCRP, Principal
Aaron will function as BAE’s Principal-in-Charge and brings almost 20 years of experience in real estate economics, development feasibility, and regional planning. Aaron lives in Truckee, California, and has conducted extensive research into the economics of workforce and affordable housing in tourism-oriented communities. Aaron was lead author of the 2016 Truckee-North Tahoe Regional Workforce Housing Needs Assessment, in addition to countless other affordable and workforce housing needs assessments across the country. Aaron also provides project specific development advisory services, such as for the Sugar Pine Village project in South Lake Tahoe on behalf of the State Department of General Services (DGS) Excess Sites Program. Aaron also brings specialized expertise on the impacts of the short-term rental industry on workforce housing, as well as the relationships between housing instability and economic sustainability in destination communities. In addition to his cutting-edge research, Aaron has helped establish innovative programs for scaling workforce housing solutions, including deed restriction purchase programs, among other approaches.

Aaron holds an MCRP from UNC Chapel Hill and BA from CSU Monterey Bay.

Matt Fairris, MCP, Vice President
Matt Fairris is Vice President and head of BAE’s office in Portland, Oregon.

Matt’s brings extensive experience assisting BAE with housing market research throughout the West Coast and has extensive expertise in affordable housing finance and development feasibility. Matt is helping to revolutionize affordable housing policy in the greater Portland metro area through refinements to adopted development standards and inclusionary housing policies and is using that expertise to assist other communities throughout the region, most recently including work in Bend, Oregon, and Boise, Idaho. Matt holds an MCP from UC Berkeley and a BS from UC Davis.

Jenna Fairman, Analyst
Jenna is an Analyst in BAE’s Sacramento Region office and will provide research support for this assignment. Jenna is currently providing data collection and GIS mapping for the TRPA Restoring Housing Justice project. She also recently supported short-term rental studies in Mariposa County, Mono County, and the Town of Mammoth Lakes, and residential vacancy tax analyses in Nevada County, the Town of Truckee, and the City of South Lake Tahoe. Jenna is an enthusiastic skier and grew up in Bear Valley, California. She holds a BS from UC Davis. 94 3

APPROACH AND METHODOLOGY
The following briefly summarizes BAE’s proposed scope of work, with optional tasks. We anticipate that this would represent a starting point for discussion. We look forward to working with the Collective Housing Committee (CHC) to tailor the scope of work further, if needed.

Phase I – Regional Housing Needs Assessment + Market Analysis Per the requested scope of work, Phase I of the project will include collection of background information necessary to inform preparation of the Action Plan under Phase II.

Task 1: Kickoff Meeting and Information Request
BAE staff will attend a virtual kickoff meeting with members of the CHC, including representatives from Inyo and Mono Counties, the Town of Mammoth Lakes, the City of Bishop, the Eastern Sierra Council of Governments (ESCOG), and SMR Development. The purpose of the meeting will be to review the work scope and schedule, discuss project logistics and coordination, plan for the first community workshop, and to provide BAE with any relevant background materials and locally available datasets (e.g., building permit data, planned and proposed project inventory, assessors’ parcel data, zoning and land use data, short-term rental permit data and transient occupancy tax receipts, etc.). In addition, the CHC can provide direction on modifications to the Study Region (Inyo County and Mono County) and/or sub-area boundaries (Town of Mammoth Lakes, City of Bishop, and all Census Designated Places), and BAE and the CHC can discuss refinements to the work scope. BAE will also provide the CHC with updated copies of the employer and employee survey tools for review and comment.

Task 2: Review Background Materials
BAE will review background materials provided by the CHC regarding affordable and workforce housing needs and policies within the Study Region, including but shall not be limited to:
- 2005 Inyo and Mono County Housing Needs Assessment
- 2017 Mono County Housing Needs Assessment and Resident Survey - 2017 Mammoth Lakes Housing Needs Assessment and Action Plan - 2019-2027 Town of Mammoth Lakes Housing Element
- 2019-2027 City of Bishop Housing Element
- 2019-2027 Mono County Housing Element
- 2021-2029 Inyo County Housing Element
- 2022 Downtown Bishop Specific Plan and Mixed-Use Overlay - 2022 Evaluating Infill Housing Opportunities to Reduce Inyo County per Capita VMT - 2024 Town of Mammoth Lakes Short-Term Rental Study
- 2024 Mono County Short-Term Rental Housing Study
95 4
Task 3: Identify Current Demographic and Economic Trends Under this task, BAE will collect relevant statistics regarding community demographics, household composition, regional employment and commuting patterns, housing inventory characteristics, and housing market conditions and. BAE will collect statistics from the 2010 and 2020 Decennial Census, as well as the most recent available American Community Survey (ACS), and will consult with members of the CHC (and the ESCOG in particular) regarding known errors and shortcomings associated with these data sets. BAE will also leverage other demographic and economic data source, as needed, including data available from the California Department of Finance (DOF), Department of Transportation (Caltrans), Employment Development Department (EDD), Department of Tax and Fee Administration (CDTFA), the U.S.

Postal Service (USPS), and U.S. Bureau of Labor Statistics (BLS), as well as a variety of available private data sources such as CoStar, ListSource, and AirDNA. Data will be collected for the Study Region and subareas. Some selected data may also be collected at the Census Block Group and/or Tract level to facilitate preparation of thematic maps.

The specific variables collected using publicly available data sources will include, but shall not be limited to, total population, age distribution, racial and ethnic distribution, seasonal population changes, number of households, households by income category, household size and type, occupied housing units by tenure (e.g., renter occupied, owner occupied, vacant), households by presence of housing problems,1 housing units by type (e.g., single-family, multifamily, etc.), employment by industry (both monthly and annual for the two counties and incorporated cities), unemployment and labor force trends, occupational employment characteristics, regional commuting patterns, sales tax and transient occupancy tax trends, housing units by type of vacancy (e.g., functional vs. seasonal, etc.), and housing units by size.

As an additional no-cost option, BAE can also supplement information previously collected for Mono County (i.e., add in data for Inyo County) regarding change of address requests submitted to the U.S. Postal Service (USPS) to assess the order of magnitude of in- and outmigration that occurred in recent years and a result of COVID-19 induced regional migration.

Additional data on recent trends in the for-sale and rental housing markets will be collected from private data vendors and various other local sources. For example, BAE will process and review information on residential purchases available through ListSource, a private data vendor, to identify trends in home sales volumes and pricing by subarea and asset class. BAE will also review the available data from CoStar on inventory and pricing trends within the multifamily rental housing market, but will also conduct primary research to identify private rental listings for single-family homes and condominiums that are for rent within the study area. BAE will also interview real estate brokers and property managers to assess trends in the housing market. Data on the tourist accommodations inventory will be collected from the local tourism bureaus (i.e., Visit Mammoth and Visit Bishop), as well as from CoStar for the 1 As defined by the U.S. Department of Housing and Urban Development (HUD) and the U.S. Census Bureau. 96 5
hotel inventory and from AirDNA for the short-term rental industry. BAE will also request information on recent building permit trends and residential development projects planned for construction in the study area, as well as any non-residential projects that would involve a significant increase in local or regional employment (thereby creating new housing demand).

In addition to collecting the above data on household demographics and housing market trends, BAE will calculate the relative for-sale home prices and rental rates that may be affordable at different income levels, as well as the income that would be necessary to reasonably afford market rate housing within each market segment using industry standard methods and loan underwriting criteria, including the California State income limits.

Task 4: Community Outreach and Stakeholder Surveys
To collect additional information necessary to interpret the quantitative data collected under Task 3, which will also be needed to complete the housing need estimates under Task 5, BAE proposes to complete a series of interviews and to administrate a pair of custom survey tools.

Task 4a: Real Estate Industry Interviews
Under this task, BAE will conduct one-on-one and/or group interviews with up to 20 individuals knowledgeable about local housing market conditions and trends. This will include real estate brokers and property managers, as well as housing advocates, policymakers, and housing program administrators. The interviews may be conducted inperson or virtually (either by phone or web meeting), as dictated by the schedule and budget.

BAE will work with the CHC as part of the kickoff meeting to identify potential contacts.

Task 4b: Employer and Employee Surveys
To collect information about the impacts of the workforce housing shortage on job creation, as well as on workforce housing preferences, BAE proposes to administer two concurrent surveys, one aimed at employers and the other at employees. These tools will be based on templates previously used by BAE for similar research (see Exhibits B and C), but will be modified by BAE in consultation with the CHC prior to implementation. The survey tools will be made available online using the SurveyMonkey web survey platform, though hard copy surveys will be available upon request, as well as for use by partner organizations and agencies that would like to assist with survey implementation.

BAE will work with the CHC to compile available business license information and Chamber of Commerce member rolls, including mailing addresses and email addresses for businesses within the Study Region. If needed, BAE can also augment the data provided by the CHC with additional information available through Dun and Bradstreet (D&B), at an additional cost. BAE will then prepare a list of up to 400 businesses to invite to participate in the employer survey. BAE will then prepare customized survey packets for distribution to target employers via email and the USPS. Each information packet will include an introductory letter explaining the purpose of the survey and the uses of its data, including 97 6
assurances of anonymity for all survey responses. The letter will give instructions for a business representative to fill out the employer survey and for the business to distribute the employee survey to its workers. The introductory letter will provide web links for the online employer and employee surveys and will also provide web links to download and print hard copy forms for both the employer and employee surveys, along with instructions to mail or email completed surveys to BAE for processing.

In addition to requesting that businesses receiving the survey packets encourage their workers to respond to the employee survey, BAE will also strategize with the CHC to identify methods to publicize the availability of the employee survey through social media channels that would reach local employees independent of their employers. BAE will also work with the CHC to identify the most appropriate timing for administration of the employee survey to optimize the response rates for both year-round and seasonal employees (e.g., avoid the shoulder seasons when some year-round workers leave the area for vacations).

Once the survey period (approximately eight weeks) has lapsed, BAE will download all survey responses from the employer and employee surveys. BAE will also enter the data from any completed hard copy surveys returned to BAE via mail or e-mail. Upon completing survey data entry and cleaning, BAE will analyze the data for use in estimating demand for affordable workforce housing. An important goal of the survey work is to better understand the circumstances of workforce households and their housing needs, by income level.

Task 4c: Community Workshops
BAE will facilitate up to three in-person community workshops during Phase I which will be structured as presentations to members of the CHC, but will also be open to the public and will provide the public with opportunities to observe the process, learn from the information being presented, and provide their own input. The exact number of meetings and their locations will be up to the CHC, the proposed budget assumes the following:

Workshop #1 – Formally convene the CHC, provide a summary of the reasons for undertaking this work, introduce the consultant team, review the proposed process, scope of work, and schedule. Introduce the employer and employee surveys and begin soliciting support. BAE recommends holding this workshop shortly after the kickoff meeting, which can be used to coordinate the first workshop.

Workshop #2 – Present an interim update (with detailed slide deck) to the CHC on the Demographic and Economic Trends analysis and the stakeholder interviews. Announce plans for the employer and employee surveys.

Workshop #3 – Present on key findings (with detailed slide deck) from the community outreach interviews, prior CHC workshops, and the employer and employee surveys. Introduce the Phase II process.
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Task 4d: Translation Services
BAE For the purposes of facilitating workshops and other community outreach, BAE will provide Spanish language copies of public facing print and presentation materials, such as the survey tools, invitation letters, and presentation slides. The CHC will be responsible for coordinating and absorbing the cost of in-person Spanish language translations at each of the community workshops. BAE will provide Spanish language copies of the executive summaries for the Phase I and Phase II reports. A Spanish language copy of the full-text reports may be prepared upon request at additional cost.

Task 4e: Community Town Hall Forums (Optional)
As an optional task, BAE staff will be available to participate in up to eight community town hall forums at locations throughout the Study Region. The forums will be structured to summarize the available information on existing unmet housing needs and to solicit input on community housing needs throughout the Study Region. The intent will be to conduct up to four town halls in each county, distributing the meetings in such a way as to achieve the best possible geographic representation of the community. For example, in Mono County, the town halls might be held in the Colville/Walker, Bridgeport, June Lake/Mammoth Lakes, and Benton/Chalfant areas. In Inyo County, the town halls might be distributed across the Bishop, Lone Pine, and Shoshone/Tecopa areas. The exact locations for the town halls would be determined in consultation with the participating jurisdictions who would also be responsible for securing facilities and advertising the meetings to the public. The cost for this task will be determined in conversation with the CHC depending on the ability to consolidated multiple town halls into a small number of staff trips to the Eastern Sierra.

Task 5: Estimate and Forecast Housing Needs by Type
Under this task, BAE will prepare estimates of the order of magnitude of housing demand originating from existing resident, non-resident, and seasonal worker households. These estimates will illustrate the relative magnitude of the mismatch between the available housing stock within the region and the types of housing units that may best suit the needs of the region’s workforce. As a result, the estimates should not be interpreted strictly as the number of new units that need to be built, but as the number of units that need to be “made available” to meet the needs of the workforce. For example, a portion of the estimated unmet demand comes from households that live in housing units with inadequate kitchen and plumbing facilities, which are overcrowded, or in households that are significantly overpaying for housing. Therefore, a portion of the estimated unmet demand may be satisfied through programs aimed at residential rehabilitation and towards improving affordability within the existing rental and for-sale housing stock. Nonetheless, a portion of the identified unmet demand, notably the demand from non-resident in-commuter workforce households and households associated with new employment growth, must be satisfied through the provision of new units (e.g., either new construction or conversion of existing second homes). 99 8
Task 5a: Estimate Number of Resident Workforce Households The first step in the process of estimating unmet workforce housing needs is to identify the number of existing resident workforce households. To do this, BAE uses the robust demographic data available through the U.S. Census Bureau Public Use Microdata Sample (PUMS). The PUMS data provide a sample of individual responses to the American Community Survey (ACS) for defined areas of 100,000 or more persons (Public Use Microdata Areas, or PUMAs), which allow the creation of cross-tabulations of data not otherwise available in the published ACS data tables. BAE will use the SPSS statistical software package to generate frequency counts of resident workers by occupation, household size, and combined household income. The data is then adjusted to account for the number of workers in the Study Region compared to the PUMA analysis area. BAE will then use data from the Quarterly Census of Employment and Wages (QCEW) and the Census Bureau’s Non-Employer Statistics to reweight the distribution to align with the occupational employment distribution observed within the Study Region specifically. BAE will then use the PUMS data to convert from resident workers to worker households by income level.

Task 5b: Estimate Number of Seasonal and In-Commuter Workforce Households The next step is to estimate the number of seasonal workforce households living in the Study Region. This ss done based on the total number of resident workers identified based on the PUMS analysis, which represents an annual average. BAE then adjusts the total number of year-round resident workers downward, proportionate to the seasonal fluctuations in employment, to estimate the number of off-season resident workforce households, and upwards to estimate the number of peak season resident workforce households, based on QCEW and Census Non-Employer Statistics. The difference between these estimates equals the total number of seasonal workers that live in the Study Region.

To estimate the number of households associated with the in-commuter workforce, BAE will apply the region’s gross in-commuter rate, based on data from ESCOG and/or the U.S.

Census Bureau, to the average annual resident workforce estimates. To convert from workers to workforce households, BAE will apply worker per household, total household size, and household income estimates derived based on the employee survey response data.

Task 5c: Estimate Unmet Workforce Housing Demand by Type To estimate the anticipated housing demand generated by workforce households of all types, BAE makes the simplifying assumption that each household would occupy the smallest available unit, while simultaneously avoiding overcrowding (i.e., no more than two persons per bedroom, or more than one person per room). While many households prefer housing that is larger than the minimum necessary to avoid overcrowding, to the extent that housing affordability correlates with housing type and size, workforce households that are struggling to locate and secure housing often need to occupy smaller units than they might prefer. The unmet resident workforce housing demand estimates are subsequently based on estimates of total workforce housing demand from year-round resident worker households, multiplied by the proportion of households within each income category that 100
9 experienced one of the four HUD defined housing problems, as reported in the HUD Comprehensive Housing Affordability Strategy (CHAS) dataset. Unmet seasonal and nonresident workforce housing demand estimates are based the proportion of seasonal and incommuter survey respondents who indicated their preferred housing type and who would relocate to the Study Area if adequate housing options were made available.

Task 5d: Forecast Future Housing Needs by Type, Size, and Affordability Level BAE will forecast anticipated future housing needs over the next five to ten years by housing type, household size, and affordability level. To do this, BAE will evaluate jobs by industry forecasts available from the EDD and Caltrans and will convert forecasted workers to forecasted workforce housing demand based on the distribution of workforce households by type (i.e., resident, seasonal, and in-commuter), household size, and income level, based on the distributions matrices compiled in Tasks 5a-d above.

Task 5e: Estimate/Forecast Housing Needs by Race/Ethnicity (OPTIONAL) As an optional task, BAE can also calculate the distribution of unmet housing needs for each worker household category by worker race and ethnicity. The calculations are based on the distribution of workers by race and ethnicity, as reported in the PUMS, as well as by seasonal workers and in-commuters as part of the employee survey. Additional cross tabulations not otherwise specified here may also be possible at an additional cost.

Task 5f: Prepare Housing Need Estimation and Forecasting workbook As a final subtask under Task 5, BAE will prepare a Microsoft Excel workbook similar to the attached example (see Exhibit D), that will allow the CHC to replicate the methods used for this study for future updates. The workbook will identify where the CHC should enter newly updated data and will identify the appropriate data sources and formats to be used.

Task 6: Housing Funding/Financing Gap Analysis
Under this task, BAE will prepare a set of tables that compare consumer spending power for housing at different income levels with the cost associated with providing housing. BAE will prepare a table illustrating the maximum rent that can be considered affordable at each income level, assuming 30 percent of income goes to housing with allowances made for utilities. BAE will then calculate the amount of permanent debt that could be supported based on the rent that is affordable at each income level. BAE will also calculate the maximum forsale home purchase prices that could be considered affordable at each income level based on prevailing mortgage lending terms and will compare. BAE will then compare the debt that would be supportable by rental income and the for-sale purchases prices at each income level to the cost of providing different types of housing (e.g., single-family homes, ADUs, apartments, condominiums, etc.). The difference between what the consumer can afford to support and the cost of providing housing is known as the financing gap, which would need to be closed through some form of subsidy or cost reduction to make development financially feasible. The funding/financing gap estimates and the housing need estimates, when combined, can 101
10 provide perspective on the order of magnitude cost that would need to be closed in order to provide housing sufficient to meet the estimated existing and forecasted need.

Task 7: Regional Housing Sites Inventory (Optional)
As an optional task, BAE will prepare an inventory of residentially zoned land throughout Inyo and Mono Counties, as well as the incorporated Town of Mammoth Lakes and City of Bishop.

To do this, BAE will collect the current assessor’s parcel database in ArcGIS geodatabase format, along with files associated with General Plan Land Use and Zoning designations. The participating jurisdictions will provide guidance regarding the land use and zoning districts that allow different types of housing, and will also need to provide BAE with other data sets necessary to evaluate the project readiness of different potential housing opportunity sites.

These additional data sets will be dependent on what is available from the jurisdictions, but may include roadways; water, sewer, and electrical infrastructure; public land ownership; flood zone overlays; etc. BAE will use assessed value data and indicators within the assessors’ parcel database related to the presence of built structures to identify vacant and underutilized parcels. BAE will coordinate with staff from each jurisdiction to identify additional government owned property that may represent potential housing opportunity sites. BAE will then work with staff from each jurisdiction to calculate an assumed buildout density and site efficiency factor for each applicable zoning district that may be reasonably achievable, and will use these factors to estimate the residential buildout potential of the existing sites inventory. Upon completion of this work, BAE will provide the CHC with an electronic database containing the collected information regarding the regional housing sites inventory. In lieu of completing this work as part of this initial needs assessment effort, this task may also be included as part of the Action Plan for completion during a future implementation phase.

Task 8: Housing Development Feasibility Analysis (Optional) In addition to preparing the housing funding/feasibility gap analysis under Task 6, BAE staff will be available to prepare detailed pro-forma financial feasibility models for desired housing types in order to better assess barriers to development feasibility. This would include interviews with local developers to identify detailed construction costs, including land acquisition costs, site preparation costs, hard and soft construction costs, and financing terms. BAE would then work with each jurisdiction to estimate governmental fees. BAE would leverage work completed under Task 3 to estimate market rate and affordable housing costs.

BAE would then calculate the relative feasibility of new construction and conduct sensitivity analysis to identify potential ways of improving the financial feasibility of new development, including potential updates to the development code, as well as innovative financing tools. In lieu of completing this work as part of this initial needs assessment effort, this task may also be included as part of the Action Plan for completion during a future implementation phase.

Task 9: Prepare Draft and Final Regional Housing Needs Assessment Report Concurrent with completion of Tasks 1-8, BAE will prepare a report that summarizes the data collected and identifies key findings and conclusions. BAE will provide an Administrative Draft 102
11 report to SMR Development for review. Upon receipt of comments, BAE will prepare a Review Draft report for circulation to the CHC. Upon receipt of one consolidated set of comments, prepared by SMR Development, BAE Will revised the Public Review Draft report and prepare a Final report for public distribution and presentation at a community workshop.

Phase II – Eastern Sierra Regional Housing Action Planning Process Per the requested scope of work, Phase II of this project will include preparation of a Regional Housing Action Plan. The following is a rough summary of BAE’s proposed approach.

Task 10: Facilitate a Regional Housing Action Planning Process Upon completion of the Phase I research, BAE will facilitate up to three workshops with the CHC to review key findings from the Phase I research and discuss potential policy and program options for both local and regional implementation over a five-year Action Plan timeframe:

Workshop #4 – Discuss the spectrum of potential policy and program solutions that would meet the needs identified through the Phase I research. Receive guidance regarding which approaches may warrant consideration.

Gain an understanding of what additional information the CHC members may need in order to build consensus around solutions.

Workshop #5 – Report back on the additional information that was requested by the CHC and receive additional guidance regarding which approaches may warrant inclusion in the draft Action Plan. Identify which solutions can be implemented right away, versus those that require additional research and preparation prior to implementation. Begin to assign roles and responsibilities and to discuss potential funding sources.

Workshop #6 – Present the Review Draft Regional Housing Action Plan to the CHC and receive comments on the draft. Confirm that consensus of members.

Receive public commitments to pursue near-term implementation.

Task 11: Prepare the Eastern Sierra Housing Action Plan In preparation for the fourth CHC community workshop, BAE will prepare a slide deck summarizing the array of potential policy and program options that may warrant inclusion in the Regional Housing Action Plan. Upon receipt of comments from the CHC, BAE will conduct additional research and will refine the list of potential policy options. Upon completion of the fifth CHC community workshop, BAE will begin preparation of an Administrative Draft Regional Housing Action Plan for review by SMR Development. Upon receipt of comments from SMR Development, BAE will prepare a Review Draft Regional Housing Action Plan for review by the CHC and for presentation at a sixth community workshop. Upon receipt of one consolidated set of comments from the CHC, prepared by SMR Development, BAE will prepare a Final Regional Housing Action Plan document for public distribution and implementation by the CHC. 103
12 PROPOSED PROJECT TIMELINE
BAE proposes to complete the above scope of work over a work period of approximately 36 weeks (around nine months). For details, please refer to Table 1 on the following page.

We anticipate that the initial demographic and economic trends analysis will take roughly six to eight weeks to complete, which would position the project team to report on the research conducted to date at the first of the CHC workshops. At that time the consultant team and the CHC would announce the launch of the employer and employee survey effort, which will include approximately two weeks of prep time along with six to eight weeks for survey administration. The housing needs estimation and forecasting effort would start concurrently with the background demographic and economic research, but will not be completed until after the survey results are tabulated. From the time that BAE initiates the background materials review and demographic/economic research, we will also be preparing draft report materials, such that we can provide the initial Administrative Draft of the Phase I report for review SMR Development shortly after completing the survey tabulation and the third CHC community workshop.

The timeline for the Phase II action planning process is intentionally short at approximately 16 weeks (around four months). This will help ensure that the project team and the CHC are able to maintain the level of engagement needed for a successful process. The proposed timeline assumes that the first action planning workshop would be held roughly 4-5 weeks following delivery of the final Phase I report. BAE is committed to maintaining an ongoing inventory of potential policy and program options from the start of the project, which will facilitate this quick turnaround. BAE then proposes to hold CHC action planning workshops every 4-5 weeks thereafter until the consultant team has received input sufficient to prepare the Administrative Draft Eastern Sierra Housing Action Plan for review by SMR Development. 104
13 Table 1: Proposed Project Timeline

Task 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 Phase I - Regional Housing Needs Assessment + Market Analysis Task 1: Kickoff Meeting and Information Request
Task 2: Review Background Materials
Task 3: Identify Current Demographic and Economic Trends Task 4: Community Outreach and Stakeholder Surveys
Task 4a: Real Estate Industry Interviews
Task 4b: Employer and Employee Surveys
Task 4c: Community Workshops
Task 4d: Translation Services
Task 4e: Community Town Hall Forums (Optional)
Task 5: Estimate and Forecast Housing Needs by Type
Task 5a: Estimate Number of Resident Workforce households Task 5b: Estimate Number of Seasonal and In-Commuter Households Task 5c: Estimate Unmet Workforce Housing Demand by Type Task 5d: Forecast Future Housing Needs by Type
Task 5e: Estimate/Forecast Housing Needs by Race/Ethnicity (Optional) Task 5f: Prepare Housing Need Estimation and Forecasting Workbook Task 6: Housing Funding/Financing Gap Analysis
Task 7: Regional Housing Sites Inventory (Optional)
Task 8: Housing Development Feasibility Analysis (Optional) Task 9: Prepare Draft and Final Regional Housing Needs Assessment Report Phase II - Eastern Sierra Regional Housing Action Planning Process Task 10: Facilitate a Regional Housing Action Planning Process Task 11: Prepare the Eastern Sierra Housing Action Plan Deliverable
Progress
Proposed Project Schedule (Weeks)
Ongoing
TBD
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15 PROPOSED BUDGET
BAE proposes to complete the above scope of work on a percent complete basis for a fixed fee of $193,305, excluding optional tasks, as shown in Table 2 below. BAE looks forward to working with SMR Development and the CHC to further refine the scope of work and budget, including identifying costs for Optional Tasks 4e and 8. BAE proposes to complete Optional Task 7 for a fixed fee amount of $18,560. Reported hourly rates include personnel and overhead costs, and are subject to revision on or after January 1, 2025. Travel costs and other expenses, such as data purchases, are passed through to the client with no markup.

Table 2: Proposed Project Budget
Note:
(a) Hourly rates are subject to revision on or after January 1, 2025. (b) Assumes 250 miles round trip mileage at $0.67 per mile, and one $150 per night hotel stay, per workshop.

Task Principal Director Sr. Assoc. Analyst
hourly rates $310 $285 $220 $120
Task 1: Kickoff Meeting and Information Request 2 $620
Task 2: Review Background Materials 16 $4,960
Task 3: Identify Current Demographic and Economic Trends 32 6 60 80 $34,430 Task 4: Community Outreach and Stakeholder Surveys 122 64 28 $55,260 Task 4a: Real Estate Industry Interviews 30 $9,300
Task 4b: Employer and Employee Surveys 40 40 16 $23,120 Task 4c: Community Workshops 48 12 $16,320
Task 4d: Translation Services 4 24 $6,520
Task 4e: Community Town Hall Forums (Optional)
Task 5: Estimate and Forecast Housing Needs by Type 48 42 0 20 $29,250 Task 5a: Estimate Number of Resident Workforce households 4 16 4 $6,280 Task 5b: Estimate Number of Seasonal and In-Commuter Households 8 8 2 $5,000 Task 5c: Estimate Unmet Workforce Housing Demand by Type 8 8 4 $5,240 Task 5d: Forecast Future Housing Needs by Type 8 2 $3,050 Task 5e: Estimate/Forecast Housing Needs by Race/Ethnicity (Optional) 4 4 2 $2,620 Task 5f: Prepare Housing Need Estimation and Forecasting Workbook 16 4 8 $7,060 Task 6: Housing Funding/Financing Gap Analysis 2 8 $2,380 Task 7: Regional Housing Sites Inventory (Optional) 16 40 40 $18,560 Task 8: Housing Development Feasibility Analysis (Optional) Task 9: Prepare Draft and Final Regional Housing Needs Assessment Report 40 4 16 16 $18,980 Task 10: Facilitate a Regional Housing Action Planning Process 88 16 $29,200 Task 11: Prepare the Eastern Sierra Housing Action Plan 40 16 $14,320 Reimbursable Expenses $3,905
Data Purchase and Subscriptions $2,000
Travel (e.g., mileage, accommodations, etc.)(b) $1,905
Totals, Excluding Optional Tasks $120,900 $14,820 $32,560 $21,120 $193,305 Including Optional Tasks TBD
BAE Urban Economics
(a)
TBD
TBD - $7,500 per prototype
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Agenda Item: 10.B
Date of Meeting: January 13, 2025
Department: Planning
To: City Council
From: Ana Budnyk
Subject: Discussion Regarding the Formation of Parking Technical Advisory Committee (PTAC) for City of Bishop Parking Demand and Land Use Study.

STAFF REPORT
Background/History:

In 2023, the City of Bishop City Council approved city staff to assess existing parking usage, propose parking management strategies, and explore potential development opportunities for residential and city facility expansion.

To achieve these goals, the City of Bishop hired an interdisciplinary team led by Wood Rodgers. This team was tasked with:

Evaluating the current parking inventory.

Identifying parking capacity across three seasons (January, April, and July).

Analyzing land use and parking utilization within the Downtown Mixed-Use Zone.

Identifying opportunities and constraints.

Community Engagement, included but not limited working with Technical Advisory Committee.

Presenting findings to the public.

At this stage in the process, the Parking Counts have been completed for 3 seasons of the year with selected dates in January, April, and July.

Analysis/Discussion:

The formation of a Technical Advisory Committee (TAC) is essential at this stage of the study. With data collection completed, the TAC will focus on analyzing opportunities and constraints while providing input on the study’s progress.

Purpose of the PTAC:

The Committee's role is to provide overall guidance and direction for the study, offer recommendations for improving downtown parking management, and identify opportunities for the development of public land.

Ensure meaningful community engagement, and provide feedback on survey questions, results, and distribution.
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Review and recommend acceptance of the final study report.

Composition of the TAC:

City staff and consultants recommend the PTAC include representatives from various stakeholder groups, including City officials, downtown businesses, residents, and transportation professionals. The proposed committee will meet regularly (no more than once a month) for up to six months.

Proposed PTAC Members:

Chair and Coordinator: Assistant Planner, Ana Budnyk
City Staff:

1. City Administrator

2. Public Works Director

3. Police Chief
City Representatives:

4. City Council Member

5. Planning Commissioner
Downtown Business/Property Owners (Public Parking Areas):

6. Representative from Area 1 (West of North Main Street)

7. Representative from Area 2 (East of North Main Street)

8. Representative from Area 3 (East of South Main Street)

9. Representative from Area 4 (West of South Main Street) Visitor and Resident Representation:

10. Chamber of Commerce/ Visitor Representative
Economic Impacts:
n/a
Budget Impacts:
n/a
Legal Review:
n/a
Recommended Action:

City Council to hold a discussion and provide recommendation to the staff on the composition of PTAC.

Approved By: Deston Dishion 1/8/25
Approved By: Dean Pucci 1/8/2025
Approved By:

Approved By:
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