Bishop City Council
July 27, 2026

CITY OF BISHOP

CITY COUNCIL MEETING AGENDA
City Council Chambers - 301 West Line Street - Bishop, California MONDAY, JULY 27, 2026 - 5:00 PM

1. CALL TO ORDER - 5:00 p.m. Monday, July 27, 2026

2. ROLL CALL
NOTICE TO THE PUBLIC: Please be advised this meeting is accessible to the public in person, on the City of Bishop website, or on the local government cable channel 12. In compliance with the Americans with Disabilities Act of 1990, if you need special assistance to participate in this meeting, please contact the City Clerk at 760-873-5863 Extension 124. Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR

35.102.35.104 ADA Title II].

The public is encouraged to participate or observe this meeting by:

1. Attending this meeting in person at the City of Bishop City Council Chambers located at 301 West Line Street in Bishop, California.

2. Observing this meeting live from the City of Bishop website at:
https://www.cityofbishop.com/government/city_council/index.php

3. Observe this meeting live from the local government cable channel 12.

Public comments may be made:

1. In person: Members of the public desiring to speak on a matter appearing on the agenda should ask the Mayor for the opportunity to be heard when the item comes up for Council consideration (or complete a speaker card prior to the meeting). Comments for all agenda items are limited to a speaking time of three minutes unless modified by the Mayor.

2. In writing: Go to http://bishop-ca.granicus.com/ViewPublisher.php?view_id=8 to submit an "eComment" for the corresponding meeting. Please note that eComment submissions closes at 2:00 p.m. on the day of the meeting. You may also hand deliver public comments to the City drop/payment box located at the Church Street entrance to City Hall on or before the deadline noted above. All written public comments received prior to the above noted time will be distributed to the Council for their review and consideration prior to the meeting. All written public comments received after that time will be provided to the Council at the earliest possibility. Please note written public comments received will not be read aloud at the meeting.

Any writing that is a public record that relates to an agenda item for open session distributed less than 72 hours prior to the meeting will be available for public inspection at City Hall, 377 West Line Street, Bishop, California during normal business hours.

Government Code 54957.5(b)(1). Copies will also be provided at the appropriate meeting.
1 3. PUBLIC COMMENT PRIOR TO CLOSED SESSION

4. CLOSED SESSION
A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code § 54957 – Title: City Administrator
B. CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code § 54957.6 - Agency Designated Representative: City Administrator Pam Foster.

Employee organizations: Bishop Police Officers Association.

5. OPEN SESSION - 6:00 p.m. Monday, July 27, 2026

6. MOMENT OF SILENCE

7. PLEDGE OF ALLEGIANCE - Councilmember Garcia will lead the pledge of allegiance.

8. ROLL CALL

9. PUBLIC COMMENT

10. REPORT ON ACTIONS TAKEN IN CLOSED SESSION AS REQUIRED BY LAW

11. PRESENTATIONS
A. PRESENTATION - Retirement of City Clerk Robin Picken B. PRESENTATION - Bishop Mule Days Report - Prepared and presented by Bishop Mule Days Celebration Executive Director Donna Bird.

12. INTRODUCTION OF CITY CLERK - Alison Bishop

13. DEPARTMENT REPORTS
NOTICE TO THE PUBLIC: This time is set aside to receive public comment on matters agendized for closed session only. When recognized by the Mayor, please state your name, and address for the record and please limit your comments to three minutes.

Under California law the City Council is prohibited from generally discussing or taking action on items not included in the agenda; however, the City Council may briefly respond to comments or questions from members of the public. Therefore, the City Council will listen to all public comment but will not generally discuss the matter or take action on it.

NOTICE TO THE PUBLIC: This time is set aside to receive public comment on matters not calendared on the agenda. When recognized by the Mayor, please state your name and address for the record and please limit your comments to three minutes. Under California law the City Council is prohibited from generally discussing or taking action on items not included in the agenda; however, the City Council will listen to all public comment but will not generally discuss the matter or take action on it.

Recommended Action: Council will make presentations to Robin Picken to honor her years of public service with the City of Bishop.

City Administrator Pam Foster will introduce newly appointed City Clerk Alison Bishop to Council.

Updates on department activities will be given by the Department Heads and/or their staff 2 14. BISHOP AREA CHAMBER OF COMMERCE & INFORMATION CENTER UPDATE A. Bishop Area Chamber of Commerce and Information Center Update Report - July 27, 2026

15. EASTERN SIERRA TRI-COUNTY FAIRGROUNDS QUARTERLY UPDATE REPORT

16. CONSENT CALENDAR
A. June 2026 Budget Report
B. June 2026 Financial Reports
C. Approve FY 2026-27 Reappropriation for Construction Contract No. 26-PW-01 and Wood Rodgers Task Order No. 23-TO-03
D. Authorize the purchase of two (2) Chevrolet Tahoe Police Pursuit Vehicles from Michael Hohl Chevrolet of Carson City, Nevada, in an amount not to exceed $65,000 per vehicle ($130,000 total).

A. Fire Department - Fire Chief Bret Russell
B. Police Department - Police Chief Nate Derr
C. Community Services Department - Community Services Manager Daniel McElroy D. Planning Department - Principal Planner Ana Budnyk
E. Administration - City Administrator Pam Foster
Prepared and presented by Bishop Area Chamber of Commerce and Information Center Executive Director Tawni Thomson.

BACCIC Report - 07 27 2026
Prepared and presented by Interim Fairgrounds Manager Mike Francesconi.

NOTICE TO THE PUBLIC: All matters under the Consent Calendar are considered routine by the City and will be acted on by one motion.

Recommended Action: City Council to review and accept the June 2026 Budget Report.

June 2026 Budget Report
Recommended Action: City Council to review and accept the June 2026 Financial Reports.

June 2026 Bank Reconciliation Report
June 2026 Combined Cash Report
June 2026 Investment Portfolio Report
June 2026 Warrant Register Report
Recommended Action: Approve a Fiscal Year 2026-27 budget adjustment totaling $2,491,395.00 in GL account 004-050-56027 for the West Line Street Water Main Project, consisting of the previously approved project authorization of $2,429,395.00 and $62,000.00 for the Wood Rodgers Task Order No. 23-TO-03 Amendment, both approved on March 23, 2026.

Recommended Action: That the City Council:

Authorize the purchase of two (2) Chevrolet Tahoe Police Pursuit Vehicles from Michael Hohl Chevrolet in an amount not to exceed $65,000 per vehicle.

Authorize the City Administrator to execute all documents necessary to complete the purchase.
3 E. Planning Commission Meeting - Cancellation Notice
F. Approval of the FY 2026-27 Grant in Support Application and Information Packet

17. PUBLIC HEARING AND ACTION
A. Public Hearing and First Reading and Introduction of an Ordinance Repealing Section 17.80.110 of Chapter 17.80 and Adding a New Chapter 17.81 - Appeals to Title 17

18. NEW BUSINESS
A. Consideration and Approval of Joint Powers Agreement with Bishop Fire Protection District
B. Authorization and Approval for Southern California Edison Field 6 Rehabilitation Project Expenditure
2026 Tahoe Quote 1
2026 Tahoe Quote 2
Recommended Action: Council is requested to receive and file the attached Planning Commission Meeting Cancellation Notice.

Planning Commission Meeting Cancellation Notice 07 28 2026 Recommended Action: Approve the FY 2026-27 Grant in Support Application and Information Packet and authorize staff to administer the Grant in Support Program consistent with the approved packet.

FY 2026-27 Grant in Support Application and Information Packet Recommended Action: Council will hold a public hearing, and consider approving the first reading and introduction of an ordinance repealing Section 17.80.110 of Chapter 17.80 and Adding a New Chapter 17.81 - Appeals to Title 17 (by title only).

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BISHOP, STATE OF CALIFORNIA, REPEALING SECTION 17.80.110 OF CHAPTER 17.80 AND ADDING A NEW CHAPTER 17.81 TO TITLE 17, ZONING, OF THE CITY OF

BISHOP CODE OF ORDINANCES AND FINDING THIS ORDINANCE IS NOT A PROJECT UNDER CEQA PURSUANT TO TITLE 14, SECTION 15378 (b)(5) OF THE CALIFORNIA CODE OF REGULATIONS.

Ordinance_New Chapter 17.81. Appeals
Public Hearing Notice
PC Resolution No. 2026-01 Title 17 amendments
Recommended Action: Review and Approve the Agreement for Shared Management of Fire Services with the Bishop Fire Protection District.

Joint Powers Agreement - City and BFPD
Joint Powers Agreement - City and BFPD REDLINE VERSION
Recommended Action: City Council to approve the expenditure of $51,120.19 for Southern California Edison improvement for the Field 6 Rehabilitation Project and authorize the City Administrator to sign the Discount Option Electrical Line Extension Agreement from Southern California Edison.

Invoice Discount TD2511481 - 560 Spruce, Field 6 Lights Appendix A Discount TD2511481 - 560 Spruce, Field 6 Lights 4 19. FUTURE AGENDA ITEMS

20. COUNCIL AND COMMITTEE REPORTS

21. ADJOURNMENT
Monday, August 10, 2026 at 6:00 p.m. Regular Meeting in the City Council Chambers. 5 Agenda Item: 11.A
Date of Meeting: July 27, 2026
Department: Administration
To: City Council
From: Alison Bishop
Subject: PRESENTATION - Retirement of City Clerk Robin Picken Prepared On: July 17, 2026

STAFF REPORT
Background/History:

City Clerk Robin Picken was initially hired as Assistant City Clerk for the City of Bishop on February 8, 2013. She was appointed as the City Clerk on July 23, 2018. She was appointed as the Interim City Administrator from September 23, 2019 through January 28, 2020. Robin Picken will be retiring from the City of Bishop on August 17, 2026. It is appropriate that she be honored for her many years of service to the City.

Analysis/Discussion:

None.

Impacts to Council Goals and Strategic Planning Priorities:

None.

Budget Impacts:

None.

Legal Review:

None.

Recommended Action:

Council will make presentations to Robin Picken to honor her years of public service with the City of Bishop.

Approved By:

Approved By:

Approved By:

Approved By:
6 Bishop Area Chamber of Commerce & Information Center
Report to Bishop City Council for Monday July 27, 2026
Information Center Update: Bishop Information Center is currently open Tuesday thru Saturday 10am – 5pm.

Bishop Information Center
Guest Walk-In & Phone Inquiries
2025 2026
May 1056 606
June 1446 515
July 1-18 806 295
Recent Projects & Events:
• 7/9: supported Community Garden celebration event
by providing complimentary root beer floats
• 7/9 & 7/10: participated in Co-Lab Summit
• 5-Panel Kiosk Display Promoting Responsible
Recreation Completed and Installed at Bishop City Park
behind A-Frame Building. Project co-sponsored by
Bishop Chamber and LADWP.

Ongoing and Upcoming Projects & Events:
• 8/1: HCL Contractor Classic Golf Tournament
• 8/4: Fam tours for local front-line hospitality providers • 8/11: Networking Mixer at Alta One Federal Credit Union • 8/12: Bishop Chamber Board Strategic Planning Meeting • 8/29-9/2: Fam Tours for French Tour Operators and Media • Co-sponsoring Elevate Leadership Program with Maitri Leadership and ES Business Resource Center • Eastern Sierra Community Foundation Advisory Committee Meetings • Chamber & City Council Ad Hoc Committee Meetings
• Eastern Sierra Air Alliance Committee Meetings
• Update and reprint Bishop Visitor Guide Magazine
• Update and reprint Fall Colors Guide Map
Chamber Board Elections:

The Chamber's leadership for the coming year includes:
• President: Sarah Freundt
• Vice President: Cheryl Underhill
• Treasurer: Dustin DelGiudice
• Past President: Robert Sharp
Board members serving alongside the officers are Luis Barrantes, Donna Bird, Jason Brown, Pravin Joshi, Corinna Korpi, Gary Gunsolley, John Marko, Jennifer Morrow, Terry Rawstern, Jessica Tex, and Debi Yerkes. We are grateful for the contribution of time and talent these dedicated business leaders provide to the chamber.

Lodging Metrics:
• June occupancy for Bishop hotels was 79.4%, decrease of 3% from last year. • June ADR was $170, increase of 9% YOY
7 CITY OF BISHOP
Finance Department
JUNE 2026
BUDGET
REPORT
Prepared for City Council Review

CITY OF BISHOP, CALIFORNIA
8 TABLE OF CONTENTS
PAGES 1-2 GENERAL FUND REVENUE
PAGES 3-13 GENERAL FUND EXPENSES
PAGE 14 SEWER FUND REVENUE
PAGE 15 SEWER FUND EXPENSES
PAGE 16 GAS TAX FUND REVENUE
PAGE 17 GAS TAX FUND EXPENSES
PAGE 18 WATER FUND REVENUE
PAGE 19 WATER FUND EXPENSES
PAGE 20 MEASURE A FUND REVENUE
PAGE 21 MEASURE A FUND EXPENSES
PAGE 22 SUNRISE MHP REVENUE
PAGE 23 SUNRISE MHP EXPENSES
PAGE 24 STREETS & SIDEWALK IMP. REVENUE
PAGE 25 HEAVY EQUIPMENT REPLACEMENT FUND REVENUE
PAGE 26 PROPERTY/HOUSING DEVELOPMENT FUND REVENUE
PAGE 27 PROPERTY/HOUSING DEVELOPMENT FUND EXPENSES
PAGE 28 PLHA FUND REVENUE
PAGE 29 COPS FUND REVENUE
PAGE 30 COPS FUND EXPENSES
PAGE 31 E. LINE ST. BRIDGE REPLACEMENT FUND REVENUE
PAGE 32 E. LINE ST. BRIDGE REPLACEMENT FUND EXPENSES
*NOTE: THE JUNE 2026 BUDGET REPORT FIGURES ARE NOT FINAL

AND ARE SUBJECT TO YEAR-END CLOSING AND ACCRUAL
ADJUSTING ENTRIES*
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+#'%, &%'% '% +%&'%, !%' 41 CITY OF BISHOP
Finance Department
JUNE 2026

BANK RECONCILIATION
REPORT
Prepared for City Council Review

CITY OF BISHOP, CALIFORNIA
42 

 












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44 CITY OF BISHOP
Finance Department
JUNE 2026

COMBINED CASH
REPORT
Prepared for City Council Review

CITY OF BISHOP, CALIFORNIA
45












 
 
 


 
 






 










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47 CITY OF BISHOP
Finance Department
JUNE 2026

INVESTMENT PORTFOLIO
REPORT
Prepared for City Council Review

CITY OF BISHOP, CALIFORNIA
48 INVESTMENT ACCOUNTS
LAIF
STATEMENT PERIOD: JUNE 2026
ENDING BALANCE: $15,933,454.47
AVERAGE MONTHLY YIELD (ACCRUED QUARTERLY): 3.816%

CALIFORNIA CLASS
STATEMENT PERIOD: JUNE 2026
ENDING BALANCE: $8,440,742.65
AVERAGE MONTHLY YIELD (ACCRUED MONTHLY): 3.700%

COMBINED CITY OF BISHOP INVESTMENTS
STATEMENT PERIOD: JUNE 2026
ENDING BALANCE: $24,374,197.12
AVERAGE MONTHLY YIELD: 3.776%
49 50
51 52
53 54
55 56

CITY OF BISHOP
Finance Department
JUNE 2026

WARRANT REGISTER
REPORT
Prepared for City Council Review

CITY OF BISHOP, CALIFORNIA
57 TO: CITY COUNCIL/CITY ADMINISTRATOR
FROM: FINANCE DIRECTOR
DATE: JULY 20, 2026
SUBJECT: APPROVAL OF WARRANT REGISTER FOR THE MONTH OF
JUNE 2026

COMMERCIAL WARRANTS
CHECK #13262,13366,15613,15688,15907,
15989-16102,16105-16163,16165-16204,
16206-16219
AMOUNT ISSUED: $408,227.76

MANUAL CHECKS & PAYROLL WARRANTS
AMOUNT ISSUED: $627,421.91
TOTAL AMOUNT ISSUED: $1,035,649.67
58  



  





 


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63 Agenda Item: 16.C
Date of Meeting: July 27, 2026
Department: Finance
To: City Council
From: Ethan Aukee
Subject: Approve FY 2026-27 Reappropriation for Construction Contract No. 26-PW-01 and Wood Rodgers Task Order No. 23-TO-03
Prepared On: July 20, 2026

STAFF REPORT
Background/History:

On March 23, 2026, the City Council approved the total project authorization of $2,429,395 for the construction of the West Line Street Water Main Project and separately approved a $62,000 amendment to Wood Rodgers Task Order No. 23-TO-03 for related engineering services. These amounts were budgeted in Fiscal Year 2025-26.

The project was generally delayed into Fiscal Year 2026-27. Because limited project costs may be recognized in Fiscal Year 2025-26 during the year-end accrual process, staff recommends budgeting the full previously approved amount of $2,491,395 in Fiscal Year 2026-27. This will preserve sufficient budget authority for the project while allowing any Fiscal Year 2025-26 expenditures to be identified and accounted for through the year-end closing process.

Analysis/Discussion:

The proposed budget adjustment reestablishes the previously approved project authority in Fiscal Year 2026-27 because the majority of the West Line Street Water Main Project work will occur during that fiscal year. Although limited project costs may ultimately be recorded in Fiscal Year 2025-26 through the end of the year-end accrual process, budgeting the full authorized amount in Fiscal Year 2026-27 ensures sufficient appropriation authority while the final allocation of expenditures between fiscal years is determined.

This adjustment does not increase the amounts previously authorized by the City Council.

Total expenditures under Construction Contract No. 26-PW-01 will not exceed $2,429,395, and total expenditures under Wood Rodgers Task Order No. 23-TO-03, as amended, will not exceed $62,000. Any expenditures recorded in Fiscal Year 2025-26 will reduce the corresponding amounts available in Fiscal Year 2026-27 relating to the referenced construction contract and task order. Any increase above either authorized amount would require further City Council approval.

Impacts to Council Goals and Strategic Planning Priorities:
64 Approval of this budget adjustment supports the City Council's goals and strategic planning priorities related to reliable infrastructure, effective project delivery, and responsible financial management. Reappropriating the previously authorized amounts will allow the West Line Street Water Main Project to proceed in Fiscal Year 2026-27 while maintaining clear expenditure limits for Construction Contract No. 26-PW-01 and Wood Rodgers Task Order No. 23-TO-03, as amended.

Budget Impacts:

Approval of the proposed budget adjustment will increase the Fiscal Year 2026-27 appropriation in GL account 004-050-56027 by $2,491,395, consisting of $2,429,395 for Construction Contract No. 26-PW-01 and $62,000 for Wood Rodgers Task Order No. 23-TO03, as amended.

The adjustment does not increase the total project authorization or create additional project costs. Any expenditures recorded in Fiscal Year 2025-26 through the year-end accrual process will reduce the corresponding amount available for expenditure in Fiscal Year 2026-27 relating to the construction contract and task order explicitly referenced in this staff report. Total expenditures will remain subject to the previously approved not-to-exceed amounts.

Legal Review:

The City Attorney has reviewed this item and finds that the recommended action complies with the law.

Recommended Action:

Approve a Fiscal Year 2026-27 budget adjustment totaling $2,491,395.00 in GL account 004- 050-56027 for the West Line Street Water Main Project, consisting of the previously approved project authorization of $2,429,395.00 and $62,000.00 for the Wood Rodgers Task Order No. 23-TO-03 Amendment, both approved on March 23, 2026.

Approved By: Ethan Aukee 7/20/2026
Approved By: Alison Bishop 7/21/2026
Approved By: Dean Pucci 7/22/2026
Approved By: Pam Foster 7/22/2026
65 Agenda Item: 16.D
Date of Meeting: July 27, 2026
Department: Police
To: City Council
From: Nate Derr
Subject: Authorize the purchase of two (2) Chevrolet Tahoe Police Pursuit Vehicles from Michael Hohl Chevrolet of Carson City, Nevada, in an amount not to exceed $65,000 per vehicle ($130,000 total).

Prepared On: July 17, 2026
Attachments: 2026 Tahoe Quote 1
2026 Tahoe Quote 2

STAFF REPORT
Background/History:

During the City's Strategic Planning process, the City Council identified the replacement of aging police patrol vehicles as a priority. Funding for the replacement of two patrol vehicles was subsequently included and approved in the Fiscal Year 2026-2027 Budget (at $65,000 per unit).

The Bishop Police Department currently operates two Dodge Charger patrol vehicles that have reached the end of their useful service life. These vehicles have experienced increasing mechanical failures and significantly higher maintenance costs. During Fiscal Year 2025-2026, repair and maintenance expenses exceeded the Police Department's annual vehicle maintenance budget due primarily to the age and condition of these vehicles.

While department staff has continued to maintain the vehicles to ensure operational readiness and officer safety, the increasing frequency and cost of repairs has made continued investment in these vehicles neither practical nor fiscally responsible.

Analysis/Discussion:

The law enforcement vehicle market has changed significantly over the past several years.

Traditional police sedans, including the Dodge Charger Police Pursuit Vehicle, are no longer being manufactured. Most manufacturers have transitioned exclusively to police-rated sport utility vehicles and trucks.

The Chevrolet Tahoe Police Pursuit Vehicle has become one of the industry standards and is widely utilized by law enforcement agencies throughout California due to its:
66 Increased cargo capacity for modern police equipment.

Improved officer ergonomics and safety.

Greater payload capacity.

Enhanced performance in varying weather and roadway conditions.

Proven reliability and long-term fleet support.

Department staff evaluated current purchasing options. Victorville Chevrolet was contacted to provide pricing; however, despite repeated outreach, no response or quotation was received.

Enterprise Fleet Management was contacted for quotes, and multiple vehicle types were provided for consideration. However, this vendor does not provide for a direct purchase option, instead leasing is the only option provided to us as a customer. For the acquisition of these two vehicles, the City intends to purchase outright.

Michael Hohl Chevrolet of Carson City responded promptly to the City's request, provided a competitive quotation, and currently has two appropriately equipped Tahoe Police Pursuit Vehicles in inventory that are available for immediate purchase. Staff believes this presents the most advantageous opportunity to replace the vehicles without additional delays.

Staff was also advised that comparable police pursuit vehicles, including the Ford Police Interceptor Utility (Explorer), are not expected to be available until sometime after the beginning of calendar year 2027. Delaying replacement would require continued operation of aging patrol vehicles with increasing maintenance costs and potential reliability concerns.

In summary, three vendors were sourced for inventory and purchase options, one of the sourced vendors was unresponsive, one was responsive but did not offer the preferred method of purchase as an option, and the awarded vendor provided purchase options for two in-stock vehicles.

Impacts to Council Goals and Strategic Planning Priorities:

Objective: 3.6 Capital replacement program
Budget Impacts:

The purchase of the two vehicles is included within the FY 2026-27 Budget.

Legal Review:

City Attorney Pucci has reviewed this item and finds it complies with the law.

Recommended Action:

That the City Council:

Authorize the purchase of two (2) Chevrolet Tahoe Police Pursuit Vehicles from Michael Hohl Chevrolet in an amount not to exceed $65,000 per vehicle.

Authorize the City Administrator to execute all documents necessary to complete the purchase.

Approved By: Ethan Aukee 7/20/2026
67 Approved By: Alison Bishop 7/20/2026
Approved By: Dean Pucci 7/20/2026
Approved By: Pam Foster 7/21/2026
68 69
70 71
72 73
74 75
76 77
78 79
80 City of Bishop
Planning Commission
There will be no Planning Commission Meeting
Tuesday, July 28, 2026
The next regularly scheduled meeting will be
August 25, 2026
Bishop City Council Chambers
301 West Line Street
Bishop, CA 93514
760-873-8458
81 Agenda Item: 16.F
Date of Meeting: July 27, 2026
Department: Finance
To: City Council
From: Ethan Aukee
Subject: Approval of the FY 2026-27 Grant in Support Application and Information Packet
Prepared On: July 22, 2026
Attachments: FY 2026-27 Grant in Support Application and Information Packet

STAFF REPORT
Background/History:

The City of Bishop allocated $100,000 in the FY 2026-27 budget for the Grant in Support Program. Through this program, the City Council has historically provided financial assistance to eligible nonprofit organizations for projects, programs, and services that benefit Bishop residents. Awards are made through an application and review process intended to align available funding with demonstrated community needs.

Analysis/Discussion:

City staff has developed the attached FY 2026-27 Grant in Support Application and Information Packet. The packet includes the application timeline, program overview, eligibility and award requirements, selection and review process, evaluation criteria, submission checklist, application form, proposal narrative, project budget template, and final reporting requirements.

The packet is intended to clearly communicate program expectations, provide applicants with a consistent framework for submitting requests, and promote transparency and consistency in the review, award, reimbursement, and reporting processes.

Impacts to Council Goals and Strategic Planning Priorities:

Approval of the FY 2026-27 Grant in Support Application and Information Packet supports the City Council’s goals of strengthening community partnerships, promoting transparency, and directing public resources toward programs and services that benefit Bishop residents. The standardized application and evaluation process also supports consistent, accountable, and equitable administration of City funding.

Budget Impacts:
82 The FY 2026-27 budget includes $100,000 for the Grant in Support Program. Approval of the information packet does not create an additional budget impact. Individual grant awards will be brought forward for City Council consideration.

Legal Review:

The City Attorney has reviewed this item and finds that the recommended action complies with the law.

Recommended Action:

Approve the FY 2026-27 Grant in Support Application and Information Packet and authorize staff to administer the Grant in Support Program consistent with the approved packet.

Approved By: Ethan Aukee 7/22/2026
Approved By: Alison Bishop 7/23/2026
Approved By: Pam Foster 7/23/2026
Approved By:
83 CITY OF BISHOP
Grant In Support Program
Fiscal Year
2026-27

APPLICATION & INFORMATION PACKET
Community Service | Community Improvement | Community Arts Supporting local organizations and projects that strengthen the Bishop community

APPLICATION DEADLINE
Friday, October 30, 2026 | 4:00 p.m.

SUBMIT YOUR APPLICATION
ONLINE
https://cityofbishop.ca.gov/departments
/finance/grants.php

MAIL OR IN PERSON
Bishop City Hall
377 W. Line Street
Bishop CA, 93514
EMAIL
[email protected]
Questions or Assistance
Ethan Aukee, Finance Director | 760-873-5863
[email protected]
City of Bishop | Finance Department | https://cityofbishop.ca.gov 1 84
City of Bishop | Finance Department | http://cityofbishop.ca.gov

CITY OF BISHOP
Grant In Support Program
FY 2026-27 APPLICATION TIMELINE
1 PACKETS AVAILABLE
Wednesday, July 29, 2026
Beginning at 8:00 a.m.

Grant application and information packets will be available online and at Bishop City Hall.
2 APPLICATION DEADLINE
Friday, October 30, 2026
4:00 p.m.

Applications may be submitted online, by email, by mail, or in person.

Applications received after 4:00 p.m. will not be accepted. 3 AWARD NOTIFICATION
On or before Tuesday, December 15, 2026
All applicants will be notified of the award decision by email.

Applicants are responsible for ensuring that their application is received by the deadline. 2 85
City of Bishop | Finance Department | http://cityofbishop.ca.gov

CITY OF BISHOP
Grant In Support Program
FY 2026-27 PROGRAM OVERVIEW & FACT SHEET

PROGRAM PURPOSE
The City of Bishop Grant in Support Program provides funding assistance to eligible nonprofit organizations for projects, programs, services, and activities that benefit Bishop residents and strengthen the community.

ELIGIBLE APPLICANTS
• Nonprofit organizations providing services or benefits to Bishop residents. • Organizations with active nonprofit status and a functioning governing board. • Organizations in good standing with the CA Department of Justice Registry of Charities. • Prior City grant recipients that are current on all reporting and grant requirements.

ELIGIBLE PROJECTS AND EXPENSES
• One-time projects, program enhancements, pilot programs, community service activities, and community arts activities.
• Special supplies, equipment, and capital expenses directly related to the proposed project. • Examples of capital expenses include durable equipment, accessibility improvements, facility upgrades, or other one-time purchases necessary to complete the project.

INELIGIBLE EXPENSES
• Routine personnel costs, self-labor, or general operating and maintenance expenses. • Scholarships or direct financial assistance to individuals or families. • Fundraising sponsorships or expenses unrelated to the approved project.

GRANT REQUEST GUIDANCE
Suggested request range:
$4,000.00 to $10,000.00
Requests outside this range may be considered
when adequately justified.

Successful prior projects can be reviewed at
https://bishopca.granicus.com/ViewPublisher.php?view_id=8 , Search Archive “Final Report”.

APPLICATION REVIEW
• Applications will be evaluated using
standardized criteria.
• The Ad Hoc Committee will use a common
scoring sheet to support consistent
comparison.
• Final funding decisions will be made by the City
Council.
3 86
City of Bishop | Finance Department | http://cityofbishop.ca.gov

CITY OF BISHOP
Grant In Support Program
FY 2026-27 APPLICATION & AWARD REQUIREMENTS

APPLICANT REQUIREMENTS
• Submit a complete application and all required attachments by the application deadline. • Maintain active nonprofit status and good standing with the California Department of Justice Registry of Charities.
• Provide verification of nonprofit status, the organization’s most recently filed Form 990, 990- EZ, or 990-N, and a current list of the governing board. • Prior City grant recipients must be current on all reporting, reimbursement, and other grant obligations.

REQUIREMENTS FOR SUCCESSFUL APPLICANTS
• Enter into a Grant Agreement with the City before funds are released. • Use grant funds only for the approved project and authorized budget. • Plan to expend awarded funds by June 30, 2027, unless the City approves otherwise in writing.
• Maintain records and receipts sufficient to document all grant expenditures. • Provide insurance certificates and endorsements when required by the City.

CITY REVIEW AND OVERSIGHT
• The City may request additional information about the applicant, proposed project, budget, or use of funds.
• The City may recommend an award below the amount requested. • The City may conduct a program or fiscal site visit and review records related to the grant. • Final funding decisions are made by the City Council and may result in full, partial, or no funding.

POST-AWARD REPORTING
Award recipients must submit a final report and supporting expenditure documentation in accordance with the Grant Agreement. Detailed final report requirements are provided later in this packet.

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CITY OF BISHOP
Grant In Support Program
FY 2026-27 SELECTION & REVIEW PROCESS

REVIEW PROCESS
• City staff will review submitted applications for required materials and basic eligibility. • Eligible applications will be evaluated by the City Council-appointed Ad Hoc Committee. • Committee members will use the same rating and scoring sheet for each application. • The Ad Hoc Committee will provide funding recommendations to the City Council. • The City Council will make all final award decisions.

EVALUATION CRITERIA
• Clarity of the project summary, goals, and objectives. • Demonstrated community need and benefit to Bishop residents. • Project feasibility, timeline, and organizational capacity. • Reasonableness of the budget and proposed use of City funds. • Other committed or anticipated funding, matching funds, or in-kind support. • Method for measuring project results and community impact. • Ability to sustain the project or its benefits, when applicable.

SCORING AND RECOMMENDATIONS
• Applications will be scored consistently using published evaluation criteria. • Scores will support comparison among applicants but will not require the City to fund applications strictly in score order.
• Recommendations may consider available funding, the amount requested, project readiness, and the overall mix of community benefits.
• An application may be recommended for full funding, partial funding, or no funding.

IMPORTANT
Submitting an application does not guarantee an award. The City may request clarification or additional information during the review process.
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City of Bishop | Finance Department | http://cityofbishop.ca.gov

CITY OF BISHOP
Grant In Support Program
FY 2026-27 EVALUATION CRITERIA
Eligible applications will be evaluated using the criteria below. Scores guide the Ad Hoc Committee's recommendations but do not guarantee funding or require awards to be made strictly in score order.

Evaluation Category Points What Reviewers Consider
Project Summary,
Goals & Objectives
15 The proposal is clear, focused, and identifies specific, achievable results.

Community Need &
Benefit
20 The proposal demonstrates a meaningful need and a clear benefit to Bishop residents.

Project Plan &
Feasibility
15 Activities, timeline, responsibilities, and implementation approach are practical and complete.

Organizational
Capacity
10 The organization demonstrates relevant experience, staffing, partnerships, and ability to deliver.

Evaluation &
Measurable Results
10 The proposal identifies appropriate methods to measure outputs, outcomes, and community impact.

Budget & Use of
City Funds
20 Costs are reasonable, necessary, well supported, and aligned with the proposed project.

Other Funding &
Sustainability
10 The proposal identifies other support and explains how benefits may continue beyond the grant period.

TOTAL POSSIBLE SCORE 100 POINTS

AWARD RECOMMENDATIONS
• The Ad Hoc Committee may recommend full funding, partial funding, or no funding. • Recommendations may consider available funds, project readiness, the amount requested, and the overall mix of community benefits.
• The City Council retains final authority over all Grant in Support awards.

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City of Bishop | Finance Department | http://cityofbishop.ca.gov