(707) 668-5655 CITY OF BLUE LAKE 111 Greenwood Road
Fax: (707) 668-5916
CALIFORNIA P.O. Box 458
www.bluelake.ca.gov
Blue Lake City Council Agenda
Tuesday, May 28, 2024 ~ 6:30 p.m. ~Regular Council Meeting Skinner Store-111 Greenwood Road, Blue Lake California
Unless Otherwise Noted, All Items on the Agenda are Subject to Action.
Public Input can be given to the Council by emailing [email protected] until 4:30 p.m. on Tuesday May 28, 2024.
PLEASE NOTE that live meeting logistics will be prioritized. The quality of the Zoom teleconference meeting cannot be guaranteed. Technical challenges experienced by either the participant or the City will not interrupt or halt the progress of the meeting.
Public input may be facilitated by Zoom at the following meeting link:
https://us02web.zoom.us/j/88237439166?pwd=cjdZbmRIUmdBdDA5eHVWTDJpakRtQT09 Meeting ID: 882 3743 9166
Passcode: 092156
1. Call to Order
2. Pledge of Allegiance and Establish a Quorum of the Council
3. Approval of Agenda
4. Public Comment - The Public is invited to present petitions, make announcements, or provide other information to the City Council that is relevant to the scope of authority of the City of Blue Lake that is not on the Agenda. The Council may provide up to 15 minutes for this public input session. To assure that each individual presentation is heard, the Council may uniformly impose time limitations of 3 minutes to each individual presentation. The public will be given the opportunity to address items that are on the agenda at the time the Council takes up each specific agenda item.
5. Alzheimer's Month Proclamation-Action
6. Resolution Number 1229-A Resolution of the City Council Approving a Parcel Map and Accepting a Dedication of an Easement and Authorizing the City Manager to Take Any Further Acts that May be Necessary-Action
7. Greenwood Truck Route Construction Contract Award-Action
8. Public Hearing: Consideration of Resolution Number 1228: A Resolution Approving an Application for Funding and the Execution of a Grant Agreement and any Amendments thereto from the 2019-2020 Funding Year of the State CDBG Program for Accessibility Improvements to the Library-Action
9. Contract with the County of Humboldt and the Humboldt County Sheriff for the Provision of Law Enforcement Services in the City of Blue Lake-Discussion/Action
10. Discussion Regarding Retail Cannabis Operations in the City of Blue Lake and Potential Changes to the City's Cannabis Ordinance-Discussion/Direction
11. Council Correspondence
12. Consent Agenda:
a. February 22, 2024 Regular Council Meeting Minutes
b. Warrants and Disbursements
c. Authorize the City Manager to Negotiate a Lease Agreement with Sjaaks Organic Chocolates for the Use of City-Owned Property (APN: 025-201-007) d. Authorize the City Manager to Negotiate and Execute a Memorandum of Understanding with Providence Redwood Memorial Hospital for the Continued Use and Operation of the Skinner Store.
13. Reports of Council and Staff
a. City Manager Report
14. Future Agenda Items
15. Adjourn
A request for disability-related modification or accommodation, including auxiliary aid or services, may be in the pyrie eti by coatin dry Mainese Amitation ger, ones, tie is 2z der to partic pote commencement of the meeting.
CITY OF BLUE LAKE
Post Office Box 458 111 Greenwood Road Blue Lake, CA 95525 Phone 707.668.5655 Fax 707.668.5916
AGENDA REPORT
Item #: 5
Date: May 28, 2024
Item Subject: Alzheimer's Month Proclamation-June 2024
Submitted By: Mandy Mager, City Manager
General Information: The Alzheimer's Association has invited the City of Blue Lake to participate in the "Longest Day" on June 21" in recognition of the impacts that Alzheimer's has on individuals, families and communities. During the "Longest Day," the City and our residents are encouraged to participate in a fundraising activity in support of Alzheimer's awareness and/or to wear purple as a visible show of support.
As part of this request, the Alzheimer's Association has presented the City Council with a Proclamation to proclaim the month of June as National Alzheimer's and Brain Awareness Month.
Background Material Provided: Proclamation-National Alzheimer's and Brain Awareness Month Fiscal Impact: N/A
Recommended Action: Proclaim June 2024 as National Alzheimer's and Brain Awareness Month Agenda Item Review Information:
City Manager Review: X Legal Review: • Planner Review: •/ Engineer Review: C Comments:
After Action Information:
Date Action Taken: Notes:
Action Taken: Approved: O Denied: • Tabled: • Other:
Council Vote: Jones: O Shull: O Mackay: • Edgar: O Scafani: •
NATIONAL ALZHEIMER'S AND
BRAIN AWARENESS MONTH
WHEREAS, there are more than 7 million Americans living with Alzheimer's dementia today, a figure that is expected to grow to as many as 14 million by 2050 if scientists do not develop a cure or effective treatment; and
WHEREAS, 1 in 3 seniors dies with Alzheimer's or another dementia. It kills people more than breast cancer and prostate cancer combined. Between 2000 and 2021, deaths from heart disease have decreased 2.1% while deaths from Alzheimer's disease have increased 141%; and WHEREAS, the lifetime risk for Alzheimer's at age 45 is 1 in 5 for women, and 1 in 10 for men; and WHEREAS, more than 11 million Americans provide unpaid care for people with Alzheimer's or other dementias. In 2023, these caregivers provided more than 18 billion hours of care valued at nearly $347 billion; and
WHEREAS, Alzheimer's disease is a local issue. Our friends and neighbors need access to support services and resources to lessen the disease's impacts. In Humboldt County, it is estimated that 3,384 people currently live with Alzheimer's and related dementias. There are another 7,600 caregivers who are caring for a loved one with Alzheimer's; and
WHEREAS, fewer than 1 in 5 Americans are familiar with mild cognitive impairment (MCI), which can be an early stage of Alzheimer's. 90% of physicians say it's important to diagnose MCI due to Alzheimer's, but over half say they are not fully comfortable making that diagnosed; and WHEREAS, during June, the Alzheimer's Association invites Humboldt County residents to participate in The Longest Day® on June 21st. Held annually on the summer solstice, The Longest Day invites participants to fight the darkness of Alzheimer's through a fundraising activity of their choice or by wearing purple.
NOW, THEREFORE, BE IT PROCLAIMED by the City Council of the City of Blue Lake recognizes June 2024 as ALZHEIMER'S AND BRAIN AWARENESS MONTH. The Council thanks the Alzheimer's Association for providing services to people and families coping with dementia.
Dated: May 28, 2024
Adelene Jones
Mayor
CITY OF BLUE LAKE
Post Office Box 458, 111 Greenwood Road, Blue Lake, CA 95525 Phone 707.668.5655 Fax 707.668.5916
#6
DATE: May 28, 2024
FROM: Garry Rees, City Planner
TO: Blue Lake City Council
RE: Agenda Item 6: Approval of Parcel Map and Acceptance of the Offers of Dedication for the Eliason Minor Subdivision (Application #025-101-023/2016) At the June 10, 2019 Planning Commission meeting, the Commission approved a Tentative Parcel Map (TPM) for Casey & Stacia Eliason for a Minor Subdivision of parcel 025-101-023 (no address assigned) to create three new lots. The applicant has prepared the Parcel Map and it was reviewed by the City Engineer and approved by the Planning Commission at their May 20, 2024 meeting.
The applicant has also begun construction of the improvements for the subdivision per the Subdivision Improvement Agreement with the City. Prior to recording of the Parcel Map, the City Council needs to review and approve the Parcel Map and accept the offers of dedication to the City of Blue Lake that are shown on the Parcel Map (see Attachment 1), which include the following:
• Parcel "J" - An easement for ingress, egress, and public utilities along the east 2 feet of the subdivided property
This item is scheduled for the May 28, 2024 City Council meeting for the Council to review and approve the Parcel Map and accept the offers of dedication through the adoption of Resolution No. 1229 (see Attachment 2), a Resolution of the City Council of the City of Blue Lake Approving a Parcel Map and Accepting Dedication of an Easement and Authorizing the City Manager to Take any Further Acts that May be Necessary.
RECOMMENDATION:
Staff recommends that the Planning Commission:
1) Receive a staff report concerning the Parcel Map and offers of dedication to the City for the Eliason Minor Subdivision.
2) Open the item for public comment.
3) Close the item for public comment.
4) Adopt Resolution No. 1229.
1 Attachment 1
Parcel Map for Eliason Minor Subdivision
Application #025-101-023/2016 Staff Report
OWNER'S STATEMENT NOTARY ACKNOWLEDGMENT TAX COLLECTOR'S CERTIFICATE
SURVEYOR'S STATEMENT
Interest in the real pro 1, my can a no an on can a ng hat the lin thing h 23-to-05 Parent upta county foxes or special on pose note). substontly conforma to the condifily approved tentative map.
Datod: State of .
County of the prepare that to root or correly deemed on one DRAFT 4/24/24 ED LAND SURE Ek Knob, LLC, a Collfia LImited Leblity Corporation collected and defted with this of teen befit of the Bood of DYLAN L KOLSTAD PLS 8152 Supervisors. DATED:-
Amy Christensen
ement dated September 24, 2014, Humboldt County Tax Collector Deputy Dated
Comfortie the Ple Arging paregret ta and corate Stote of Casey Blason Print Name
WITNESS my hand and official seal.
Printed nome — CITY SURVEYOR'S STATEMENT
BY - CITY CLERKS CERTIFICATE
Signature _
Stacla Ellason
County appeared
the sald city council at a meeting held
Dated: accepted on behalf of the pubie those porcel shown her on os the line ordinal of to tenty toe me oke leble ot
EASEMENTS CREATED BY THIS MAP complied withhond that on atted that this mapla NOTARY ACKNOWLEDGMENT Porcel "J" technically correct.
Date: _
CITY OF BLUE LAKE SURE TOS
State of _
County of _ GREAT BY THE MARRIE EL ARE ARENANT TO ME a DATE No. 4805,
THE COF CALIFORN
PLANNING COMMISSION CERTIRCATE
APPURTENANT TO PARCELS 1 & 2 CREATED BY THIS MAP. Lty of No Loke, County of Humble, State Of Carlorn, hereby COUNTY RECORDERS STATEMENT and ockowtoded to me hot he/ahe /iney
ale/her/their authortzed capacityloo), and that by hls/her /their certify that the sald Planning Commission at a meeting held on FILED THIS DAY OF .. 2024, AT — on the instrument the person(6), or the entity upon 2024, recommended approval and acceptance IN BOOK _ OF MAPS AT PAGE(S) - _ HUMBOLDT Beat of with the person(a) acted, executed the hatrument. of the Porcel Map by Resolution No.
CREATED THIS MANTON BASN EASEMENT FOR PARCELS 1, 2, & 3 COUNTY RECORDS AT THE REQUEST OF DYLAN L KOLSTAD.
Date:
OF BUDGET ON DACE EASEMENT OVER WHICH THE PLACEMENT HUM POT CUNTY RECORDER WTNESS my hand and officid soal. Robert Chapman, Chairman Phted name. DEPUTY
Signature - OF EMERGENCY RICES CLUSIVE EASEMENT FOR THE TURNING AROUND County PARCEL T IS A METLAND MITIGATION AREA INSTRUMENT NO.
PARCEL MAP NO.
EASEMENTS OF RECORD:
OAK KNOB, LLC
CITY OF BLUE LAKE
L.D.• OWNER OF INTEREST PURPOSE DOCUMENT NO. & NOTES STATE OF CALFORNIA MARY A BALDN NOVEMBER 16, 1905 BK. 93 OF DEEDS, PAGE 436 NOT SHOWN; LOCATION NOT SPECIICALLY DEFINED
CTY OF BLUE LAKE STORM DRAIN SHOWN NOVEMBER 15, 2000 INST. NO. 2000-24374-4 & 33 PM 75-76 (TOMANSHIP 6 NORTH, ANGE EAST, HOMEGGOT MENDANI
CITY OF BLUE LAKE 10° WIDE PUBC & PRIVATE UTUTES EASEMENT BOOK 33 OF PARCEL MAPS, PAGES 75-78
DOES NOT AFFECT PROPERTY KOLSTAD LAND SURVEYORS
18 & g10 EASEMEN PRIVATE INGRESS /EORESS & UTILES BOOK 33 OF PARCEL MAPS, PAGES 75-78 & INST. NO. 2013-022022-3 SHOWN
aTY OF BLUE LAKE PERPETUAL EASEMENT FOR ODORS SEPTEMBER 25, 2007 INST. NO. 2007-28840-6 APN 025-101-023 DECEMBER, 2023 BLANKET EASEMENT JOB No. 2014-023 SHEET 1 OF 2
BOOK OF PARCEL MAPS, PAGE
PARCEL T 2012-020 3-3 BLUE LAKE UNION SCHOOL DIST.
WETLAND ₩ 503.00* RIaM
MITIGATION AREA N 897515* € 252.00" R18
145.70 \ 280.05
• PACE DAN
N13 N 00*434PW 12.82
N114812W 270 7 046'21
= 909894818 2 14 CREATENAR PARCEL 1 ,86:
N 04*14'58* W 1814 PAK KOR LE
PARCLL 21H3319475 76 PARCEL 3
$ 23 2915 € 131.01 S 894016 €
N 893852 20025 129,71* R16м
100,0 г 150.00 70.95 2 158.95*
1897339E328.70R184 5094016*6 108.96 RIAN
PARCEL 4 SUL ULLOW FCH
S. Rairoad Ave 3608°19° PARCEL *C* OLTAES
PARCE GATON AREA
CONCIDEN
68.74 10913392003R1
SURVEY NOTES
REFERENCE INDEX
REFERENCE RECORDING DATA
R1 PARCEL MAP NO. 3440 BOOK 33 OF PARCEL MAPS, PAGES 75-76 HUMBOLDT COUNTY RECORDS. SCALE: 1"= 50 LEGEND
58040*30 50300 R183 3/4° IRON PE W/ PS B182 TO BE
STAMPED "KOLSTAD
N 894035 € 280,06* SET BY END OF 2025
155.07 150.00 FOUND 1/2" IRON PIPE W/ PLASTIC
TE: 3. W W12805 STAMPED "KOLSTAD LS 5677°
IN 00A5 NOTED SURVEY MONUMENT PER RI AS
s 89'40'32* E 982.06' MEASURED DATA PER THIS SURVEY
PARCEL 9 (S 8940'32* [ 982.20" R1) RECORD DATA PER RI WHICH MAY
20. 2000-247ENT NO. 010 NC 1 (СИКа NOT AGREE WITH THIS SURVEY
00.285 S 04021* E 117.61 SOBIMO UNES CREATED BY THIS
-OPEN SPACE- OF SUBDUDED PROPORARY LINES
EASEMENT PARCEL 2 PER 33 FM 75.76
S 048'21* E 118.44 NOT STABBED THIS SURE
SCALE: 1" = 20" LAND OWNER & DEED REFERENCE
8.00 8.00* SEE ABOVE FOR
OVERALL SUBDIVISION
VIEW
N 33005 W PARCEL MAP NO._
1800
N BR4035 E 45,10 019'27 Ба.00
Tra OAK KNOB, LLC
N 893852 E 299.25 0.00] CITY OF BLUE LAKE
STATE OF CALIFORNIA
70.00° B0.00
55.74 50.00*
15.00 N B91530° E 150.00
N 891530* E 106.74
SIZE 30800S RIdy 100.00 PARCEL "C"
KOLSTAD LAND SURVEYORS
300,900L N
APN 025-101-023 DECEMBER, 2023
JOB No. 2014-023 SHEET 2 OF 2
BOOK OF PARCEL MAPS, PAGE
Attachment 2
City Council Resolution No. 1229
Application #025-101-023/2016 Staff Report
RESOLUTION NO. 1229
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BLUE LAKE
APPROVING A PARCEL MAP AND ACCEPTING A DEDICATION OF AN
EASEMENT AND AUTHORIZING THE CITY MANAGER TO TAKE ANY
FURTHER ACTS THAT MAY BE NECESSARY
WHEREAS, Government Code Section 27281 governs the procedures for conveyance of an interest in real estate to government agencies; and
WHEREAS, Government Code Section 27281 provides that a governmental agency, by a general resolution, may authorize one or more officers to accept and consent to such deeds or grants of real estate; and
WHEREAS, the Planning Commission approved the Tentative Parcel Map on June 10, 2019 and Parcel Map on May 20, 2024 for a subdivision of that land described by Instrument No. 2022- 014132 in the Official Records of Humboldt County by Oak Knob, LLC; and WHEREAS, the project is subject to environmental review pursuant to the California Environmental Quality Act (CEQA). A Mitigated Negative Declaration was prepared with respect to said project and notice was sent to the State Clearinghouse, responsible and trustee agencies, and posted for public review for a period of 30 days as required by the CEQA Guidelines. The Mitigated Negative Declaration was adopted by the Planning Commission through Resolution No. 6-2019 on June 10, 2019.
WHEREAS, as part of the above-described subdivision, the subdivider intends to dedicate to the City of Blue Lake a two (2) foot wide easement fronting Greenwood Road for ingress, egress, and public utilities, as more particularly described and identified as Parcel "J" in said Parcel Map (see Exhibit "A"); and
WHEREAS, by way of this Resolution, the City Council desires to accept said dedication upon recordation of the Parcel Map and conclusion of all processes and approval required by law for the subdivision.
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Blue Lake hereby approves the Parcel Map for recordation and, upon recordation, accepts the dedication by Oak Knob, LLC of an approximately two (2) foot wide easement fronting Greenwood Road for ingress, egress, and public utilities, as more particularly described and identified as Parcel "J" in the Parcel Map for the subdivision of that land described by Instrument No. 2022-014132 in the Official Records of Humboldt County and authorizes the City Manager to execute the any documents that may be necessary to effect such dedication. 1 PASSED AND ADOPTED this 28th day of May, 2024, by the following role call vote:
AYES:
NOES:
ABSTAIN:
Adelene Jones, Mayor
Attest:
City Clerk
Exhibit "A" to Resolution No. 1229
OWNERS STATEMENT NOTARY ACKNOWLEDGMENT TAX COLLECTOR'S CERTIFICATE SURVEYORS STATEMENT tate center in dren are phat to tint tin the
025-10-025, for any unpol county to or apecial is Param Not.
Dated: State of
VAND
County of the prop ety, But fith are not yet currenty die, are satmoted of on DRAFT 4/24/24 Fak Knob, LL, a Collfornia LImited Lability Corporation Superise end deposited id the one on beat of the Board of DYLAN L KOLSTAD PLS 8152 DATED:
S 8152
Amy Christensen
Humboldt County Tax Collector
Deputy Dated
Colterio that he forgoing progrepons ted of the State of Casey Blason WINESS my hand and official seal. Print Name Printed noma — CITY CLERKS CERTIFICATE CITY SURVEYOR'S STATEMENT Signature
Stacla Ellason
ounty
the said city council at a meeting held
accepted on behalf of the public those porcels shon hereon as ot which a EASEMENTS CREATED BY THIS MAP the time of compiled with and that I am satisfied that this mop ts map, have Parcel "3 technically correct.
NOTARY ACKNOWLEDGMENT GREATED BY IS RENA TELE EATEN TO ARE 2 * 3 Date
2 & 3: City der Mager CIT OF BLUE ARE SURI ON
State of _
DATE
County of
CREATED BY THIS MAP.
Notary Public, EGRESS, PUBLIC AND PRIATE US AND ORANGE EASIES PLANNING COMMISSION CERTIFICATE APPURT AT TO PARE CRETS SEMENT, 1. Robert Coman, Chair of of the PlaStite of Calterio, hereby COUNTY RECORDERS STATEMENT ls/her/their ortfy that the said Planning Commission of ting ald FILED THIS -DAY OF -. 2024, AT mended approval and acceptance IN BOOK. OF MAPS AT PAGE(S) - HUMBOLDT entity upon of the Parcel Map by Resolution No.
PREY MAN BAN EASEMENT FOR PARCELS 1, 2, & 3 COUNTY RECORDS AT THE REQUEST OF DYLAN L KOLSTAD.
Date:
DA BUNS IS HE SPACE® EASEMENT OVER WHICH THE PLACEMENT HUMB PLOT GOUNT RECORDER WITNESS my hand and offield seal. Robert Chapman, Charman Pinted name. DEPUTY
OF EMERGENCY I EXCLUSIVE EASEMENT FOR THE TURNING AROUND Signature -
County PARCEL " IS A METLAND METIGATION AREA INSTRUMENT NO.
PARCEL MAP NO.
EASEMENTS OF RECORD.
OAK KNOB, LLC
CITY OF BLUE LAKE
LD. OWNER OF INTEREST PURPOSE DOCUMENT NO. & NOTES STATE OF CALIFORNIA MARY A. BALDWN AND OR BRANCE PURPOSING FOR SENER NOVEMBER 16, 1905 BK. 93 OF DEEDS, PAGE 436 NOT SHOWN; LOCATION NOT SPECIICALLY DEFINED
CITY OF BLUE LAKE STORM DRAM SHOWN NOVEMBER 15, 2000 INST. NO. 2000-24374-4 & 33 PM 75-76 [TOWNSHIP 6 NORTH, ANGE 2 FAST, HUMBOLDT MERDIAN) CITY OF BLUE LAKE 10' MDE PUBC & PRIVATE UTLITES EASEMENT BOOK 33 OF PARCEL MAPS, PAGES 75-78
DOES NOT AFFECT PROPERTY KOLSTAD LAND SURVEYORS
18 & f0 BOOK 33 OF PARCEL MAPS, PAGES 75-78 & INST. NO. 2013-022022-3 2X ME SHE MORES /CRESS & UTURES
CITY OF BLUE LAKE PERPETUAL EASENENT FOR ODORS SEPTEMBER 25, 2007 INST. NO. 2007-28540-6 APN 025-101-023 DECEMBER, 2023
BLANKET EASEMENT
BOOK OF PARCEL MAPS, PAGE
Exhibit "A" to Resolution No. 1229
PARCEL T 2012-027/33-3 BLUE LAKE UNIOR SCHOOL DIST
WETLAND |
MITIGATION AREA 1975152520010 $ 894033ª ₩ S03.06* R14M
145.70 130.00
NL2 201602.
N 11*18 12* W 27,90 .0O,SE.O
CREATED PARCEL !
186 N
NICEL 2 ICH 38 IM 75 76 PARCEL 3 -
1801515E3491
0.75 AC + (GROSS
S 23 2815* E 134.01 PARCEL 2
WL11 S 89*13*39 W 7221 N 893832 F 298.25 116.44
15,000 70.96* /
N 091338* E 326.70 RIM € 804096* F ARCA RIZA
PARCEL *C* DETAIS
S. Rafroad Aver
BETAND MICA TON AREA
-NE:
68.74 N 897339* 206.03 R184
SURVEY NOTES
REFERENCE REFERENCE INDEX RECORING DATA
R1 PARCEL NAP NO. 3440 BOOK 33 OF PARCEL MAPS, PAGES 75-76 HUMBOLDT COUNTY RECORDS. SCALE: 1"= 50'
LEGEND
SET BY END OF 202E5 B152" TO BE
N 894035 E 28008*
111.40° 150.00 FOUND 1/2" IRON PIPE W/ PLASTIC
- 70 3 80006012805 PER RA ACCEPTED THIS SURVEY
NOTED SURVEY MONUMENT PER RI AS
10' MDE STORM DRAIN
FAE CITY OF BIUE LAKE 5 8940'32* E 982.05' MEASURED DATA PER THIS SURVEY (S 8940'32 € 982.20* R3) RECORD DATA PER R1 WHICH MAY
2000-2457/ENT NO. 5 04821 E BOUNDARY LINES CREATED BY THIS PARCEL "C" SUBDIVISION
•EASEMENT RAK KNOB, US
PARCEL 2 PER 33 PM 75-76 117.61* 9 048'21* E 118.44 DOSO ENOR BODY LINES BASIN
EASEMENT FOR PARCEL 3 PARCEL "H" LAND OWNER & DEED REFERENCE
0.75 AC 1 (CHOSS) SCALE: 1"= 20"
8.00 SEE ABOVE FOR
THIS MAP OVERALL SUBDIVISION
MEAl
M35525 PARCEL MAP NO.
N 894035 E 019/27 43.98 68.00
Tia. 2200 | 0 OAK KNOE, LLC
18936520 298.25 / 2200" CITY OF BLUE LAKE
STATE OF CALFORNA
50.00 70.00' E 80.00
$5,74
1a00 N 091535" E 150.00
N 891330* E 106,74
PARCEL 3
s sore € 207155 075 6 1(0060 PARCEL "° PARCEL "C"
KOLSTAD LAND SURVEYORS
.00,0COL N
APN 025-101-023 DECEMBER, 2023
JOB No. 2014-023 SHEET 2 OF 2
BOOK OF PARCEL MAPS, PAGE
CITY OF BLUE LAKE
Post Office Box 458 111 Greenwood Road Blue Lake, CA 95525 Phone 707.668.5655 Fax 707.668.5916
AGENDA REPORT
Item #: 7
Date: May 28, 2024
Item Subject: Greenwood Truck Route Construction Contract Award Submitted By: Mandy Mager, City Manager
General Information: The City has concluded the open bidding process for the Greenwood Road Truck Route Improvement Construction project. The City received five bids, with the lowest responsive bidder determined to be RAO Construction, Inc.
RAO's bid and qualifications were evaluated by the City's engineer and determined to be a qualified bid within the construction budget allocated for the project. The City Engineer is recommending that RAO Construction, Inc. be awarded the bid and that the City Manager proceed with the execution of the Notice of Award and subsequent contracting documents.
The contracting documents will be reviewed by the City Attorney and will be signed by the City Manager upon the attorney's review and approval. Construction activities are scheduled to start in June; this project is funded by the California Transportation Department's STIP program. The recommended contract award amount is $1,155,903.00.
Background Material Provided:
Fiscal Impact: This project is funded by the State of California's Department of Transportation's STIP program.
Recommended Action: Authorize the City Manager to execute the construction contract with RAO Construction, Inc. for the Greenwood Road Truck Route Improvement Project, and authorize the City Manager to authorize and execute additional project change orders, as necessary and appropriate, within the total construction budget of $1,340,179.00.
Agenda Item Review Information:
City Manager Review: X Legal Review: O Planner Review: D Engineer Review: X Comments:
After Action Information:
Date Action Taken: Notes:
Action Taken: Approved: • Denied: 0 Tabled: • Other: •
Council Vote: Jones: • Shull: O Mackay: O Edgar: O Scafani: C
CITY OF BLUE LAKE
Post Office Box 458, 111 Greenwood Road, Blue Lake, CA 95525 Phone 707.668.5655 Fax 707.668.5916
Technical Memorandum
Reference: 020008
Date: May 15, 2024
To: Amanda Mager, City Manager
From: Jordan Ludtke, Assistant City Engineer
Subject: Truck Route Improvements Greenwood Phase Notice of Award Recommendation
SHN has reviewed the construction bid submissions for the Truck Route Improvements Greenwood Phase Project and provides the following Notice of Award recommendation.
Bids were submitted by RAO Construction, Inc.; Kernen Construction; Mercer Fraser Company; Hooven & Co, Inc.; and GR Sundberg, Inc. RAO Construction Inc. (RAO) was the apparent low bidder, and their bid was, therefore, reviewed and verified for the following items:
• Bid forms are completely filled out.
• Contractor's Class "A" license is current and active. • Designation of subcontractors is complete, and subcontractors' licenses are current and active. • Addendum acknowledgement form is complete (there was no addendum). • Bid forms are properly filled out, and unit costs and sums match what was submitted RAO has successfully completed similar projects for the City of Blue Lake, and other local municipalities.
RAO is determined to be the qualified low bidder, and their bid is within the City's project budget. SHN, therefore, recommends sending RAO a Notice of Award for their total bid amount.
RAO's bid is included in Attachment 1, and a Bid Summary is included in Attachment 2.
Attachments: 1. RAO Bid
2. Bid Summary
P: \Eureka\2020\020008-BL-TruckRoute\PUBS\Rpts\20240515-AwardRecommendation-Memo-RAO.docx 1 RAO Bid
PART III
PROPOSAL AND CONTRACT FORMS
BID FORM
TO: City of Blue Lake
Amanda Mager, City Manager
P.O. Box 458
Blue Lake, CA 95525
The undersigned, having become completely familiar with all the conditions affecting the cost of the work at the place where the work is to be done, and with the Plans, Specifications, Contract Documents, and Addenda thereto, prepared and issued therefore, hereby proposes and agrees to perform everything required to be performed and to provide and furnish any and all required labor, materials, tools, equipment, supervision, and all utility and transportation services necessary to complete in a workmanlike manner the: Truck Route Improvements Greenwood Avenue project, for the following unit prices and or lump sums with the price for the Total Project Bid written in both words and figures:
Bid Schedule
Truck Route Improvements - Greenwood Avenue Project
Item Approx. Unit Total
Construction Item
No. Unit Quantity Price Item Price
1 Mobilization/Demobilization LS 1 $50,000." $50,000.0
2 Traffic Control & Construction Signage LS 1 $30,000. º $30,000.00 3 Survey/Staking LS 1
$10,000.00 $10,000.00
4 Erosion and Sediment Control LS 1 $ 3.000.00
$3.000.00
5 Grind and Remove Asphalt 0.2' SY 1,700 7.50 $12,750,00 6 Grind and Remove Asphalt 0.3' SY 3,350 $ 8.50 $28,475.00 7 on a Real cops te deals, curbs, SF 19,000 $ $
and Gutters 5.00 95,000.ºº
8 Demolition and Removal - Raised Crosswalks SY 38 $100.00 $3.800,00 9 Remove Drain Inlet (DI) and backfill EA 1 $3,000.00
$ 3,000.00
Miscellaneous Demo - Trash Can, Metal Drains,
10 LS 1
Crossing Strips $2,000.º0 $2,000.00
11 Fence Relocation LS 1 $2.500.º0 $2,500.00
Asphalt Overlay 0.2', 0.3' TON 900 $195.00 $175,500.00
13 Asphalt Full - Raised Crosswalk EA 2/ $6,000.ºº $12,000.00 14 Concrete Curb (0.5) and Gutter (2) - Type A2 LF 2,263 $ 49.ºº $110,887.00 15 Concrete - Sidewalk (4") SF 11,609 $ 12.00 $139,3088.00 Concrete - Curb Ramps and Driveways SF 3,609 $ 26.00 $93.834.00 17 Concrete - Valley Gutter LF 217 $ 70.00 $15,190.00
18 Truncated Domes SF 282 $49.00 $13,B18,00
19 Planter Bulbout & Strips - Vertical Curb - Type A1 LF 276 $ 70.00 $19,320,00 20 Planter Bulbout - Curb and Gutter (3) LF 389 $ 80,00 $31.120.0 Planter Bulbout - Landscaping LS 1 $45,000,0 $45,000.00 22 Steel Through Drains LF 283 $ 225.00 $ 103,175.00
23 Mountable Vehicular Concrete - Cobble Stamped SF 190 $ 60.00 $11,400.00 24 Stamped and Dyed Vehicular Concrete - Brick Median SF 72 $ 80,0º $5,760.0 P:\Eureka\2020\020008-BL- PART III-1 Proposal and Contract Forms TruckRoute\PUBS\Rpts\GrenwoodPhase- City of Blue Lake
Specifications\20240327- Blue Lake Truck Route Improvements Part3ProposalAndContractForms.doc
Greenwood Avenue
Bid Schedule
Truck Route Improvements - Greenwood Avenue Project
Stamped and Dyed Vehicular Concrete - Brick
25 SF 432 $65.00 $28,080.00
Crosswalk
26 Stamped and Dyed Minor Concrete - Brick SF 287 $ 42.00 $12,054.00 27 New Signage - Pedestrian Crossing (Flashing) EA 4 $13,750.00 $55,000.°0 28 Remove and Salvage Signage, Dispose of Post EA 16 $ 100.00 $9.600.00 29 Install New Sign Posts and Sleeves EA 12 $ 750.ºº $9,000.0º 30 Striping - Center Line (6" Dashed Yellow, CT Detail 1) LF 1,380 $ 4.00 $5,520.00 Striping - Lane Edge Markings (6" Solid White, CT Detail 31 LF 2,030 $
39) 3.00 $ 6.090.00
32 Striping - Cross Walk (12" Solid White) & Limit Lines SF 635 $ 8.00 $5,080.0 33 Striping - Road Markings (Lettering and Symbols) SF 244 $18.00 $4,392.00 34 Blue Reflective Pavement Markers (Hydrant Locations) EA 5 $30,00 $ 150.00 Remove and Reinstall Salvaged Utility Covers and
35 EA 18 $900.0º *16, 200.°0
Survey Monuments Boxes with Concrete Collar
36 Install New Water Meter Boxes EA 17 $ 200.°° $ 3.400.00 Remove and Replace - Drain Inlets (DI) - GO & G1 (5'
37 EA 4 $6.000.º0 $ 24,000.°
deep or less)
Total Project Bid In Words: Total Project Bid In Figures:
one million one hundred fifty-five
thousand nine hundned three dollars 1,155,903.
- no cents.
Where the "Figures" shown under "Total Bid" disagree with the summation of the "Total Item Prices," the "Total Item Prices" shall govern.
Where the "Figures" shown under "Total Item Prices" disagree with the extension of the "Unit Prices," the "Unit Prices" shall govern.
In case of discrepancy between words and figures, the words shall prevail.
The above lump sum and unit prices shall include all labor, materials, equipment, mobilization, shoring, clean-up, supervision, overhead, profit, insurance, etc., to cover the finished work of the several kinds called for.
The Owner intends to award the Contract to the lowest qualified Bidder. Bidder understands that the Owner reserves the right to reject any or all bids and to waive any informality in the bidding at Owner's sole option and discretion.
The Owner reserves the right to remove individual Bid Items from contract award at the Owner's sole option and discretion.
P:lEureka\2020\020008-BL- PART III-2 Proposal and Contract Forms TruckRoute\PUBS\Rpts\GrenwoodPhase- City of Blue Lake
Specifications\20240327- Blue Lake Truck Route Improvements Part3ProposalAndContractForms.doc Greenwood Avenue
Bidder acknowledges receipt of the following Addendum:
ADDENDUM NUMBER DATE
The bidder agrees that this bid is good and may not be withdrawn for a period of sixty (60) calendar days after the scheduled closing time for receiving bids.
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the bidder declares that the bid is not made in the interest of or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure an advantage against the public body awarding the Contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and further, that the bidder has not, directly or indirectly, submitted its bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.
The above Noncollusion Affidavit is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of the Noncollusion Affidavit.
The undersigned is aware of California Business and Professions Code 7028.15(e) and hereby states that all representations made herein are made under penalty of perjury.
Respectfully submitted:
5/9/2024 RAD Construction Co, Inc.
Date Bidders Name
POBOX 28 Kick Osir
Address Authorized Signature
cutten, 0A 95534 President
Title
(207) 443-2118 Corporation
Telephone Number Type of Organization
(Individual Partnership, or Corporation)
335066 2/28/2026
Contractor's License # Date of License Expiration
P:lEureka12020\020008-BL- Proposal and Contract Forms
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TruckRoute\PUBS\Rpts\GrenwoodPhase- City of Blue Lake
Sari aposal and ontractforms doc Blue Lake Truck Route Improvements Greenwood Avenue
DESIGNATION OF SUBCONTRACTORS
The undersigned certifies that they have used the sub-bids of the following listed subcontractors in making up his/her bid, and that the subcontractors listed will be used for the work for which they bid, subject to the approval of the Engineer, and in accordance with the applicable provisions of these Specifications and Plans.
Item No. Subcontractor Address & Tel No. State License No. 21 Miller Farms. 1828 Central Are Mcknlaville, CA. (701) 839-1571 365302 30-34 Darren Taylar Construction 19612 NHirsch Ct. Anderson. CA (530)318-2211 903262 5-68 12-13 Mercer Fraser Company POBox 100 Eurexa, ON (707) 443-6371 105709 27 Hooven & Reese 3445 central Ave. Manleyville, CA (707)839-1291 1078205 5/9/2024 RAD Construction Co., Inc.
Date Bidder's Name
PO BOx 28 Cutten. CA 955341 luck Win
Address Authorized Signature
601) 443-2118 Corporation
Telephone Number Type of Organization
(Individual, Partnership, or Corporation)
P:lEureka\2020\020008-BL- PART III-4 Proposal and Contract Forms TruckRoute\PUBS\Rpts\GrenwoodPhase- City of Blue Lake
Specifications\20240327- Blue Lake Truck Route Improvements Part3ProposalAndContractForms.doc Greenwood Avenue
2 Bid Summary
Blue Lake Truck Route
Greenwood Phase Bid Summary
City of Blue Lake Apparent Low Bidder
Truck Route Greenwood Phase Engineer's Estimate R.A.O. Construction Co., Inc. Hooven & Co., Inc. Mercer-Fraser Company GR Sundberg, Inc.
SHN Reference: 020008 SHN Lic # 335066 Lic # 663866 Lic # 105709 | Lic # S04091 Lic # 732695 5/9/2024
Description Quantity Units Unit Cost Total Unit Cost Unit Cost Unit Cost Init Cost Unit cost Total 12,718.00 S 42 718 0/ 50,000.00 $ 50,000.00 19,000.00 S 19 000 00 126,474.50 126,474.50 23,270.00 23,270.00 37,375.00 37,375.00 2 Traffic Control & Construction Signage 42,718.00 $ 42,718.00 30,000.00 $ 30,000.00 30,000.00 $ 30,000.00 50,000.00 $ 50,000.00 32,320.00 22 220 00 204,000.00 204,000.00 3 Survey/Staking 30,000.00 30,000.00 10,000.00 $ 10,000.00 11,500.00 11,500.00 5,000.00 5,000.00 25.500.00 25,500.00 52,900.00 52,900.00 4 Erosion and Sediment Control 7.500.00 S 3,000.00 $ 3,000.00 8,000.00 2 ann na 5,000.00 5,000.00 17,820.00 17,820.00 11,000.00 11,000.00 5 Grind and Remove Asphalt 0.2' 4.75 s 8,075.00 7.50 $ 12,750.00 6.75 S 11,475.00 10,200.00 4.50 7,650.00 10,200.00 6 Grind and Remove Asphalt 0.3' 3,350 SY 5.25 $ 17,587.50| 8.50 |$ 28,475.00 5.00 16,750.00 6.50 21,775.00 5.70 S 19,095.00 20,100.00 Demolition and Removal - Concrete Sidewalk,
Driveways, Islands & Curb Ramps, Valley Gutter,
7 Curb & Gutter 19,000 SF 6.90 S 131,100.00 5.00 $ 95,000.00 2.50 S 47,500.00 10.00 S 190,000.00 6.00 s 114,000.00 6.00 S 114,000.00 8 Demolition and Removal - Raised Crosswalks 38 sY 7.005 266.00 100.00 S 3,800.00 53.00 S 2,014.00 60.00 S 2,280.00 84.00 S 3,192.00 192.00 7,296.00 9 Remove Drain Inlet (DI) and backfill 1,850.00 S 1,850.00 3,000.00S 3,000.00 2,100.00 S 2,100.00 3,500.00 3,500.00 6,845.00 6,845.00 22c colc 725.c0 Miscellaneous Demo - Trash Can, Metal Drains,
Lo Crossing Strips 1,500.00$ 1,500.00 2,000.00$ 2,000.00 4,800.00 S 4,800.00 5,500.00 5,500.00 2,980.00 2,980.00 21,000.00 S 21,000.00 11 Fence Relocation 1,500.00 1,500.00 2,500.00 2,500.00 3,800.00 3,800.00 2,500.00 2,500.00 3,820.00 3,820.00 5,000.00 5,000.00 12 Asphalt Overlay 0.2', 0.3' 300 TON 196.50 165,950.00 195.00 175,500.00 216.00 194,400.00 188.00 169,200.00 139.00 125,100.00 228.00 205,200.00 13 Asphalt - Raised Crosswalk 2 EA 8,750.00$ 17,500.00 6,000.00S 12,000.00 4,500.00 9,000.00 5,500.00 11,000.00 6,320.00 12,640.00 8,400.00 16,800.00 14 Concrete - Curb (0.5') and Gutter (2) - Type A2 2,263 LF 45.50 $ 102 966.50 49.00 $ 110,887.00 75.00 S 169,725.00 49.00 S 110,887.00 70.00 158,410.00 69.00 S 156,147.00 5 Concrete - Sidewalk (4*) 11,609 17.00 S 197,353.00 12.00 139,308.00 12.00 139.308.00 11.00 127,699.00 15.00 174,135.00 14.00| 162,526.00 6|Concrete - Curb Ramps and Driveways 3,609 SF 29.705 107,187.30 26.00S 93,834.00 36.00 $ 129,924.00 25.00 S 90,225.00 48.00 S 173,232.00 40.00 S 144,360.00 L7 Concrete - Valley Gutter 217 LE 91.00| 19,747.00 70.00 S 15,190.00 97.00 S 21,049.00 70.00 | 15,190.00 11,718.00 132 03 28,644.00 2900 S 91.005
L8Truncated Domes 282SF 35.00 $ 9,870.00 49.00 $ 13,818.00 39.00 $ 10,998.00 13 81800| 25,662.00 62.00 $ 17,484.00 19 Planter/Bulbout - Vertical Curb - Type A1 276 LF 37.00 $ 10.212.00 70.00 S 19,320.00 81.00 S 22,356.00 70.00 51 19.320.00 80.00s 22,080.00 141.00 38,916.00 389 LF 47.50 $ 18,477.50 80.00 s 31,120.00 | us en 76.00 s 29,564.00 80.00 s 31,120.00 66.00 S 25,674.00 191.00 5] 74,299.00 20 Planter/Bulbout - Curb and Gutter (3") unle
21 Planter/Bulbout - Landscaping 10,000.00 $ 10,000.00 | 45,000.00 5 45,000.00 62,000.00S 62,000.00 41,839.00 5 41,839.00 61.420.00 S 61,420.00 48,000.00 S 48,000.00 22 Steel Through Drains 283 LF 238.50 $ 67,495.50 225.00 S 63,675.00 137.00 S 38,771.00 225.00 S 63,675.00 202.00 S S7.166.00 700.00 S 198,100.00 23 Mountable Vehicular Concrete - Cobble Stamped 190 SF 10.00 S 7,600.00 60.00 s 11.400.00 59.49s 11.304.00 60.00$ 11,400.00 37.00 s 16.530.00 50.00 s 9,500.00 Stamped and Dyed Vehicular Concrete - Brick
a Median 72 SF 70.00 $ 5,040.00 80.00 s 5,760.00 117.00 s 8,424.00 80.00 s 5.760.00 128.00 s 9.216.00 132.00 s 9.504.00 Stamped and Dyed Vehicular Concrete - Brick
25 Crosswalk 432 SE 50.00 S 21,600.00 50.00 s 21,600.00 4000 S 25,920.00 48.50$ 20,952.00 3300 g 18,576.00 287 SF 9,327.50 4500 5 200001 50.00 S 14,350.00 11.480.00 52.00 S 14,924.00 9,471.00 26 Stamped and Dyed Minor Concrete - Brick 32.50 S
27 New Signage - Pedestrian Crossing (Flashing) 4 EA 12,000.00 S 48,000.00 13,750.00 S 55,000.00 22,500.00 s 90,000.00 12,106.00 s 48,424.00 15,370.00 S 61,480.00 14,000.00 s 56,000.00 28 Remove and Salvage Signage, Dispose of Post 16 EA 500.0D S 8,000.00 600.00 9,600.00 150.00 $ 2,400.00 300.00 s 4,800.00 30200 g 4.832.00 155.00 s 2,480.00 29 Install New Sign Posts and Sleeves 12 EA 500.00 S 6,000.00 750.00 S 9.000.00 us us 590.00 5] 7,080.00 750.00 s 8.976.00 328.005 3,936.00 Striping - Center Line (6" Dashed Yellow, CT Detall 4.00 s 30(11 1,380 LF 2.65 S 3,657.00 4,00 s 5.520.00 5.00 $ 6,900.00 3.25 S 4,485.00 3.25 s 4,485.00 5.520.00 Seal glane foge Makes 16' sola white, ST 2,030 LE 4.25 s 8.627.50 3.00 s 4.30 s 8.729.00 2.75 S 5.582.50 2.75 s 5,582.50 3.00 s 6.090.00 6,090.00
32 Striping - Cross Walk (12"Solid White) & Limit Lines. 635 SF 15.90 $ 10,096.50 8.00 S 5,080.00 12.00 s 7.620.00 8.00 s 5.080.00 8.00 s 5,080.00 10.00 s 6.350.00 244 SE 26.50 s 6.466.00 18.00 $ 4.392.00 24.50 s 5.978.00 16.00 s 3.904.00 16.00 s 3.904.00 20.00 s 4,880.00 5 EA 30.00 s 150.00 30.00| s 150.00 60.00 $ 300.00 28.00 s 140.00 28.00 $ 140.00 50.00 s 250.00 34 Locations)
3 Sume on mentalse it uncover and 18 EA 18,450.00 900.00 $ 16,200.00 376.00 s 6,768.00 20000 S 2,700.00 136500 $ 24,570.00 90000 S 14,400.00 36 Install New Water Meter Boxes 17 EA 8.500.00 200.00 | S 3,400.00 676.00S 11,492.00 3,400.00/ 23.120.00 15,300.00 Remove and Replace - Drain Inlets (DI) - GO & G1 (5" 24,000.00 37 deep or less) 4 EA 4,200.00 S 16,800.00 6,000.00 $ ( 24,000.00 6,000.00 s 24,000.00 5,000.00 S 20,000.00 8,800.00 s 35,200.00 60000 g 1,190,887.80 1,155,903.00 1,210,979.00 1,278,278.00 1.342,720.50] 1,761,329.00 %Over Engineer's Estimate -2.94% 1.69% 12.75% 47.90%
Greenwood Truck Route Project Budget
City of Blue Lake
Truck Route Greenwood Phase
Contract Amount for RAO Construction Co.
SHN Reference: 020008
Item # Description Quantity Units Unit Cost Total
1 Mobilization/Demobilization 1 50,000.00 50,000.00
2 Traffic Control & Construction Signage LS 30,000.00 $ 30,000.00 3 Survey/Staking LS 10,000.00 $ 10,000.00
4 Erosion and Sediment Control LS 3,000.00 $ 3,000.00
5 Grind and Remove Asphalt 0.2' 1,700 ISY 7.50 $ 12,750.00 6 Grind and Remove Asphalt 0.3' 3,350 ISY $ 8.50 $ 28,475.00 Demolition and Removal - Concrete Sidewalk, Driveways, Islands & Curb 7 Ramps, Valley Gutter, Curb & Gutter 19,000 SF $ 5.00 $ 95,000.00 8 Demolition and Removal - Raised Crosswalks 38 $ 100.00 $ 3,800.00 9 Remove Drain Inlet (DI) and backfill 1 EA $ 3,000.00 $ 3,000.00 10 Miscellaneous Demo - Trash Can, Metal Drains, Crossing Strips LS $ 2,000.00 2,000.00 11 Fence Relocation 1 LS $ 2,500.00 $ 2,500.00
12 Asphalt Overlay 0.2, 0.3' 900 TON $ 195.00 $ 175,500.00 13 Asphalt - Raised Crosswalk 2 EA $ 6,000.00 $ 12,000.00 14 Concrete - Curb (0.5') and Gutter (2') - Type A2 2,263 LF 49.00 $ 110,887.00 15 Concrete - Sidewalk (4") 11,609 |SF $ 12.00 $ 139,308.00 16 Concrete - Curb Ramps and Driveways 3,609 SF $ 26.00 93,834.00 17 Concrete - Valley Gutter 217 LF $ 70.00 $ 15,190.00
18 Truncated Domes 282 SF $ 49.00 $ 13,818.00
19 Planter/Bulbout - Vertical Curb - Type A1 276 LF $ 70.00 $ 19,320.00 20 Planter/Bulbout - Curb and Gutter (3') 389 LF 80.00 ฿ $ 31,120.00 21 Planter/Bulbout - Landscaping 1 LS $ 45,000.00 $ 45,000.00 22 Steel Through Drains 283 LF $ 225.00 $ 63,675.00
23 Mountable Vehicular Concrete - Cobble Stamped 190 SF $ 60.00 $ 11,400.00 24 Stamped and Dyed Vehicular Concrete - Brick Median 72SF $ 80.00 $ 5,760.00 25 Stamped and Dyed Vehicular Concrete - Brick Crosswalk 432 SF $ 65.00 $ 28,080.00 26 Stamped and Dyed Minor Concrete - Brick 287 SF 42.00 $ 12,054.00 27 New Signage - Pedestrian Crossing (Flashing) 4 EA $ 13,750.00 $ 55,000.00 28 Remove and Salvage Signage, Dispose of Post 16 EA $ 600.00 $ 9,600.00 29 Install New Sign Posts and Sleeves 12 EA 750.00 9,000.00 30 Striping - Center Line (6" Dashed Yellow, CT Detail 1) 1,380 LF $ 4.00 5,520000 31 Striping - Lane Edge Markings (6" Solid White, ST Detail 39) 2,030 LF 3.00 $ 6,090.00 32 Striping - Cross Walk (12" Solid White) & Limit Lines 635SF $ 8.00 $ 5,080.00 33 Striping - Road Markings (Lettering & Symbols) 244SF 18.00 $ 4,392.00 34 Blue Reflective Pavement Markers (Hydrant Locations) 5 EA $ 30.00 $ 150.00 Remove and Reinstall Salvaged Utility Covers and Survey Monuments 35 Boxes with Concrete Collar 18 EA 900.00 $ 16,200.00
36 Install New Water Meter Boxes 200.00 $ 3,400.00
37 Remove and Replace - Drain Inlets (DI) - GO & G1 (5' deep or less) 6,000.00 s 24,000.00 Construction Contract Amount $ 1,155,903.00
Contingency 16% $ 184,276.00
Construction Engineering 12% $ 160,821.00
Funding Total 1,501,000.00
CITY OF BLUE LAKE
Post Office Box 458 111 Greenwood Road Blue Lake, CA 95525 Phone 707.668.5655 Fax 707.668.5916
AGENDA REPORT
Item #: 8
Date: May 28, 2024
Item Subject: Resolution Number 1228-Community Development Block Grant Project Amendment Submitted By: Mandy Mager, City Manager
General Information: City staff is requesting authorization to amend our current CDBG Library Access Improvement Project by adding additional work and funding to the project. During the recent ADA inspection by the County, it was noted that additional work, beyond what was originally designed, is required to meet the new ADA standards.
The additional work is estimated to cost approximately $30,000.00 and staff is recommending amending the project budget to include additional funds for inspections and project management.
The City's Program Income Fund has adequate funds to support the activity and the project meets the requirements and regulations of the program.
Background Material Provided: Resolution Number 1228
Fiscal Impact: Reduce Program Income Fund by $35,000.00 Recommended Action: Conduct the Public Hearing and Approve the Adoption of Resolution Number 1228 and authorize the City Manager to execute all required documentation.
Agenda Item Review Information:
City Manager Review: X Legal Review: • Planner Review: • Engineer Review: O Comments:
After Action Information:
Date Action Taken: Notes:
Action Taken: Approved: • Denied: O Tabled: • Other:
Council Vote: Jones: • Shull: • Mackay: • Edgar: O Scafani: O Notice of Public Hearing on the City of Blue Lake's Request to Allocate Additional Program Income Funds to an Existing Accessibility Improvement Project
NOTICE IS HEREBY GIVEN that the City of Blue Lake will hold a public hearing on May 28, 2024 at 6:30 P.M. at the Skinner Store, located behind City Hall at 111 Greenwood Avenue. The purpose of the hearing will be to consider authorization of Resolution Number 1228, amending the City of Blue Lake's current project budget for the removal of accessibility barriers at the public library.
Additional funds are necessary to address additional barriers identified by the State Accessibility inspector.
The City is recommending the addition of $35,000.00 to the existing project budget, along with an extension of the contract close-out date to July 31, 2024. Funds will come from the City of Blue Lake's Program Income Fund.
The project is being funded through a Community Development Block Grant provided by the California Housing and Community Development Authority.
The following information related to the project is available at City Hall, located at 111 Greenwood Avenue, between the hours of 9am-12noon and 1pm-4pm, Monday -Friday or by emailing [email protected].
A. Project progress/status of completion and expected timeframe to completion B. Funds expended, balance of funds available, and budget expectations to completion.
All persons interested in the status of funding, or the progress of the project are welcome to attend this meeting. Written comments can be directed to the City of Blue Lake, at PO Box 458, Blue Lake, CA 95525, or you may contact Mandy Mager, City Manager, by telephone or email at 707-668-5655/[email protected], no later than 4:30PM on May 28, 2024 to ensure placement in the official record of the hearing
The City of Blue Lake does not discriminate on the basis of race, color, national origin, sex, sexual orientation, gender identify, age, religion or disability. If you require specific accommodations to participate in the public hearing, please contact Anali Gonzalez, City Clerk, at least 24 hours prior to the scheduled hearing
Please contact City Hall at 707-668-5655 for any additional questions, or concerns.
CITY OF BLUE
THE
HUMBOLDI ENCORPORATED
CO.,
RESOLUTION NO. 1228
A RESOLUTION APPROVING AN APPLICATION FOR FUNDING AND THE EXECUTION OF A GRANT AGREEMENT AND ANY AMENDMENTS THERETO FROM THE 2019-2020 FUNDING YEAR
OF THE STATE CDEG PROGRAM
BE IT RESOLVED by the City Council of the City of Blue Lake as follows:
SECTION 1:
The City Council has reviewed and hereby approves the submission to the State of California of one or more application(s) in the aggregate amount, not to exceed, $235,000.00 for the following CDBG activities, pursuant to the January 2020 CDBG NOFA:
Public Improvement-Blue Lake Library Accessibility Improvement Project Activity Dollar Amount Being Requested for the
Activity
Accessibility Improvements $235,000.00
SECTION 2:
The City hereby approves the use of Program Income in an amount not to exceed $235,000.00 for the CDBG activities described in Section 1.
SECTION 3:
The City acknowledges compliance with all state and federal public participation requirements in the development of its application.
SECTION 4:
The City hereby authorizes and directs the City Manager to execute and deliver all applications and act on the City's behalf in all matters pertaining to all such applications.
SECTION 5:
If an application is approved, the City Manager is authorized to enter into, execute and deliver the grant agreement (i.e. Standard Agreement) and any and all subsequent amendments thereto with the State of California for the purposes of the grant.
SECTION 6:
If an application is approved, the City Manager is authorized to sign Funds Requests and all required reporting forms and other documentation as may be required by the State of California
CITY OF BLUE LAKE
Post Office Box 458 111 Greenwood Road Blue Lake, CA 95525 Phone 707.668.5655 Fax 707.668.5916
AGENDA REPORT
Item #: 9
Date: May 28, 2024
Item Subject: Humboldt County Sheriff Contract for Law Enforcement Services Submitted By: Mandy Mager, City Manager
General Information: The County of Humboldt and the Humboldt County Sheriff have provided the City with a new contract for the provision of law enforcement services in the City of Blue Lake.
The new contract includes a new cost proposal, along with a revised methodology for cost calculations.
The new contract is a result of the many meetings and discussions held between the County, the Sheriff and the City's Ad-Hoc committee, and reflects a price structure that is accountable and reflective of actual costs associated with the provision of services in Blue Lake.
City staff is recommending that the Council accept the terms of the agreement and direct staff to finalize the contract. The staff has provided the contract to the City Attorney for review; if substantial changes are recommended, the City Manager will bring the contract back to Council for review and consideration.
Background Material Provided: Draft Contract for Services Fiscal Impact: The proposed contract will increase the current contract amount by approximately $45,000.00; this increase will be accounted for in the 2024/2025 budget presentation.
Recommended Action: Direct staff to finalize the contract for law enforcement services with the County of Humboldt and the Humboldt County Sheriff and authorize the Mayor and the City Manager to sign the final contract documents.
Agenda Item Review Information:
City Manager Review: X Legal Review: • Planner Review: O Engineer Review: C Comments: Legal review is in process.
After Action Information:
Date Action Taken: Notes:
Action Taken: Approved: • Denied: • Tabled: • Other: O
Council Vote: Jones: • Shull: • Mackay: 0 Edgar: O Scafani: O City of Blue Lake Contract
Agreement to Provide Law Enforcement Services Within The City of Blue Lake
THIS AGREEMENT is made and entered into this 1s' day of July 2024 by and between the County of Humboldt, a political subdivision of the State of California (hereinafter called "COUNTY"), and the City of Blue Lake, a municipal corporation in the County of Humboldt (hereinafter called "CITY").
WITNESSETH:
WHEREAS, pursuant to the authority provided in the Government Code, CITY and COUNTY desire to contract in order that COUNTY, through Sheriff, will perform law enforcement services within the CITY.
NOW, THEREFORE, THE PARTIES MUTUALLY AGREE AS FOLLOWS:
1. Term of Agreement. Basic Term. The term of this AGREEMENT shall commence July 1, 2024 and continue through June 30, 2029, a sixty (60) month term, unless sooner terminated pursuant to Section 18.
2. The basic level of services to be provided shall consist of 24 hours of coverage from a sworn peace officer (830.1 PC), seven (7) days a week for response to calls at a level not less than that provided by the Sheriff in adjacent areas of the COUNTY, including related back-up and auxiliary services such as investigative, community services, criminalistics, supervisorial, and traffic service functions. This also includes services and support from the Sheritt's records bureau, Sheriff's property/evidence bureau, and public safety dispatch services.
Personnel shall be supported by an appropriate number of Sheriffs supervisory and management personnel, as deemed necessary by the COUNTY. This service will include report or anonymous complaint online, and access to crime mapping.
3. The law enforcement services to be provided by the COUNTY to the CITY within the CITY 's incorporated area shall include:
A. Enforcement of State Statutes;
B. Enforcement of ordinances of CITY (excluding animal control, building and construction);
C. Police protection of the type provided by the Sheriff; D. Traffic and DUI enforcement, with the exception of such traffic enforcement as may be provided by the California Highway Patrol on any freeway traversing the 1 CITY or as required by statute;
E. All detective, juvenile and other specialized services provided by the Sheriff in the unincorporated areas of the COUNTY, such as homicide, child abuse investigations and narcotics enforcement;
F. Abandon Vehicle Abatement;
G. When requested by the CITY, via the City Manager, a representative of the Sheriff's Office at the rank of Lieutenant or higher shall meet quarterly with the public, either in a special meeting or at a council meeting to discuss CITY policing issues; H. All other law enforcement services of the type provided by the Sheriff within the unincorporated areas of the COUNTY.
The Sheriff shall not be required to assume any enforcement duty or function inconsistent with those performed by the Sheriff under the ordinances of the COUNTY and the statutes of the State of California.
4. The Sheriff shall give prompt consideration to all requests of the City Manager regarding the delivery of general law enforcement services, including staffing assignments, and make every reasonable effort to comply with requests consistent with good law enforcement practices and other provisions of this AGREEMENT. To facilitate the timely exchange of such information between the CITY and the COUNTY, the Parties hereto shall meet from time to time to discuss performance issues under this AGREEMENT and the attendees shall include the City Manager, the Operations Division Commander, the McKinleyville Station Lieutenant, and a designated City Council member.
5. For the purposes of performing services and functions pursuant to this AGREEMENT, and only to give official status to such performance, every COUNTY Deputy or employee shall be deemed to be an ex-officio officer of the CITY while engaged in performing any such service or function which is a municipal function falling within the scope of this AGREEMENT.
6. The CITY shall have the right to discuss with the COUNTY issues of concern related to matters covered under this AGREEMENT. However, the manner or rendition of services, the standard of performance, the discipline of employees and other matters incident to the performance of services, including control of personnel so employed, shall remain under the exclusive control of the Sheriff. The Sheriff shall, however, give consideration to requests of the City Manager, which may relate to the performance of services under this AGREEMENT. In the event of a dispute between the parties as to the duties and functions to be rendered or the manner of their performance, determinations by the Sheriff shall be final and conclusive as between the parties.
7. An inventory of furnishings and fixtures contributed by the CITY and the COUNTY for purposes of supplying the station shall be maintained throughout this AGREEMENT. Each party will continue to bear their own costs of such items and upon termination of this AGREEMENT, said items of like kind shall be returned to the respective agency that had original ownership.
8. COUNTY shall provide the necessary supplies, equipment, services and materials required for performing its duties under this AGREEMENT, including vehicle acquisition, 2 maintenance, fuel and replacements.
9. COUNTY and CITY shall determine where such law enforcement quarters are to be located within the CITY. It is expressly understood that the COUNTY may use such quarters in connection with the performance of its duties beyond the scope of services previously outlined in sections 1-4 and in connection with the performance of its duties in territory outside the CITY and adjacent territory, provided, however, that the performance of such non-city duties shall be at no additional cost to the CITY.
10. At the time of execution of this AGREEMENT, the charge to the CITY for the services and functions to be performed by the COUNTY at the level of service agreed upon by the CITY is outlined in Exhibit A - Charges for Services. The total cost charged to the CITY does not include expenses attributable to services or facilities normally provided to all cities within the COUNTY as part of enforcement duties and functions performed by the Sheriff under the ordinances and regulations of the COUNTY and the statutes of the State of California.
11. The CITY shall render to COUNTY one-fourth of the annual charges on a quarterly basis payable on the following dates: first (15) payment due October 1, second (2id) payment due January 1, third (3r) payment due April 1, and fourth (4) payment due July 1. The COUNTY shall, 30 days prior to the payment due date, provide to the CITY an invoice which will reflect the amount due by CITY for services rendered by COUNTY under this AGREEMENT during the previous quarter. If such payment is not received by COUNTY within thirty (30) days of the due date, COUNTY shall be entitled to recover interest at a rate of seven (7%) percent per annum and the COUNTY may terminate this AGREEMENT immediately, and without any further notice take such steps as may be necessary to enforce payment.
12. The CITY, its officers and employees, shall not assume by this AGREEMENT any liability for the direct payment of any salary, wages, or other compensation to any officer or employee of COUNTY that is performing services hereunder for the CITY, or for any other liability other than that provided for in this AGREEMENT.
13. CITY shall hold harmless, defend and indemnify COUNTY and its agents, officers, officials, employees and volunteers from and against any and all claims, demands, losses, damages, liabilities, expenses and costs of any kind or nature, including, without limitation, attorney fees and other costs of litigation, arising out of, or in connection with, CITY's performance of, or failure to comply with, any of the obligations contained herein, except such loss or damage which was caused by the sole negligence or willful misconduct of COUNTY.
The CITY and its insurer, or self-insured pool, shall provide evidence of general and automobile liability insurance with limits no less than $2,000,000.00 per occurrence. The CITY shall provide an endorsement from its insurer or self-insured pool naming the County of Humboldt, its officials, employees, and volunteers as additional insured.
14. It is expressly understood between the parties to this AGREEMENT that no employer/employee relationship is intended; the relationship of COUNTY to CITY being that of an independent contractor and CITY and COUNTY retain sole and independent liability for the actions of the employees of each.
3 15. CITY, through its City Manager, shall have access to non-privileged and non-confidential reports and other documents pertaining to the services provided hereunder and within the scope of the Public Records Act (Government Code Section 6250 et seq.). COUNTY shall transmit monthly to the City Manager statistical reports on crime occurrences, traffic incidents, and other contract services within the CITY.
16. All work performed hereunder is subject to limitations of Section 23008 of the Government Code or the State of California, and in accordance therewith, before any work is performed or services rendered pursuant hereto, an amount equal to the cost to the CITY must be reserved by the CITY from its funds to ensure payment for work, service, or materials provided by COUNTY hereunder.
17. COMPLIANCE WITH NUCLEAR FREE ORDINANCE: In recognition of the Humboldt County Nuclear Free Ordinance, the CITY certifies by its signature below that it is not a nuclear weapons contractor, in that CITY is not knowingly or intentionally engaged in the research, development, production or testing of nuclear warheads, nuclear weapons systems or nuclear weapons components as defined by the Nuclear Free Ordinance in Humboldt County. CITY agrees to notify COUNTY via HCSO immediately if it becomes a nuclear weapons provider, as defined above. CITY acknowledges that, per the terms of the Humboldt County Nuclear Free Ordinance, COUNTY via HCSO may immediately terminate this AGREEMENT if it determines that the foregoing certification is false or if CITY becomes a nuclear weapons provider.
18. Either party may terminate this contract upon sixty (60) days written notice, which notice shall take effect at the end of the sixty (60) day notice period. Compensation shall be prorated for the fiscal quarter in which the termination occurs.
19. Notices given to parties under this AGREEMENT shall be deemed given when personally delivered or sent and delivered by United States certified mail, postage prepaid, return receipt requested and addressed as follows:
TO THE COUNTY TO THE CITY
Office of the Sheriff Office of the City Manager
Humboldt County Sheriff City of Blue Lake
826 4th Street PO Box 458
Eureka, CA 95501 Blue Lake, CA95525
20. No waiver with respect to one covenant, term or condition shall be deemed to constitute a waiver of any other covenant, term, or condition herein, or a waiver of any prior or subsequent failure to perform such covenant, term, or condition.
21. The provisions of this AGREEMENT shall be binding upon and shall inure to the benefit of the parties hereto and their respective governing boards, successors, assigns, and legal representatives.
4 22. This AGREEMENT contains all agreements of the parties with respect to any matter mentioned herein. No prior agreement or understanding pertaining to any such matter shall be given effect, and this AGREEMENT may only be amended by a writing signed by the parties.
23. The invalidity of any provision of this AGREEMENT as determined by a court of competent jurisdiction shall in no way affect the validity of any other provision hereof.
24. This AGREEMENT shall be construed in accordance with the laws of the State of California.
Any dispute arising hereunder, or relating hereto, shall be litigated in the State of California and venue shall lie in the County of Humboldt unless transferred by court order pursuant to California Code of Civil Procedure Sections 394 or 395.
25. Time is hereby expressly declared to be of the essence of this AGREEMENT and each and every provision herein.
26. This AGREEMENT, and any amendments hereto, may be executed in one (1) or more counterparts, each of which shall be deemed to be an original and all of which, when taken together, shall be deemed to be one (1) and the same agreement. This AGREEMENT, and any amendments hereto, may be signed by manual or electronic signatures in accordance with any and all applicable local, state and federal laws, regulations and standards, and such signatures shall constitute original signatures for all purposes. A signed copy of this AGREEMENT, and any amendments hereto, transmitted by email or by other means of electronic transmission shall be deemed to have the same legal effect as delivery of an original executed copy of this AGREEMENT and any amendments hereto.
27. Each person executing this AGREEMENT represents and warrants that he or she is duly authorized and has legal authority to execute and deliver this AGREEMENT. Each party represents and warrants to the other that the execution and delivery of this AGREEMENT and the performance of such party's obligations hereunder have been duly authorized. [Signatures on following page.]
IN WITNESS THEREOF, CITY by resolution or other official action duly adopted by its council caused this AGREEMENT to be subscribed by its Mayor and attested by its Clerk, and the COUNTY, by order of its Board of Supervisors, has caused this contract to be subscribed by the Chairman and the seal of said Board to be affixed thereto and attested by the Clerk of said Board on the day and year first hereinabove written.
ATTEST: ATTEST:
City Clerk Clerk of the Board of Supervisors
By: By:
APPROVED AS TO CONTENT AND
RECOMMENDED
By:
City Manager By Your fust sherite
City of Blue Lake
By: By:
Mayor Chair
City of Blue Lake oard of Supervisor
ounty of Humbold
APPROVED AS TO FORM
By: By:
City Attorney Office of County Counse
City of Blue Lake County of Humboldt
By:
Risk Manager
County of Humboldt
6 Exhibit A - Charges for Services
Annual Computation:
The Sheriff's Office ("SO") shall prepare an annual computation utilizing the prior fiscal years financial data and present the computation to the CITY Manager and designated CITY council member by email on or before February 15" of each year. In the event the SO is unable to provide the computation by February 15' due to delays in the annual financial data being completed, then the CITY Manager and designated council member will be notified by email of an updated timeline.
The CITY shall have fourteen (14) days from date of delivery of the computation email to notify the SO if a meeting is needed to discuss the updated charges for services or if the new computed amount is acceptable.
Provided a meeting is needed to review and discuss the charges, both the CITY and SO shall make every effort to meet and confer with the intent to finalize the new rate by March 30t*, so that both parties can plan accordingly for their annual budget. The participants in the meeting to review the charges for services shall include the City Manager, a designated city council member, the SO Operations Division Commander, and the SO Finance Director.
For the period of July 1, 2024 through June 30, 2025, the CITY and SO have met and agreed that the charges for services rate will be $190,685.00 for fiscal year (FY) 2024-25.
For all subsequent fiscal years, the new rate shall be agreed to by both parties by an amendment to the agreement effective July 1" of each year.
Methodology for the Annual Computation:
The SO shall use the following methodology for assessing the charges for services for the CITY.
A) The SO will calculate its Total Net Expenses to provide law enforcement services to the county.
The methodology for calculating Total Net Expenses is as follows:
1) The below SO charges shall NOT be included in the Total Net Expenses:
• Internal Service Fund Information Technology Charges
• Internal Service Fund Purchasing & Disposition Charges • Internal Service Fund ADA Charges
• Internal Service Fund Communications/Radio Infrastructure Charges • COUNTY General Liability, Property, or Bond Insurance • COUNTY Cost Plan Charges (aka A87 Charges)
• Fixed Assets
Grants
Locations of the SO that do not support the CITY. As of FY2024-25 those locations are as follows:
Garberville Station Willow Creek Station
7 Myrtle Avenue Annex Patrol Allocation of Main Station Divisions of the SO that provide services to the entire county and/or divisions that provide services unrelated to the services being contracted for in this agreement. As of FY2024-25 those divisions to be excluded include the following:
Airport Security Inmate Welfare
Animal Shelter/Animal Control Jail Based Competency Program CCW Marijuana Enforcement Team
Civil Mobile Field Force
Coroner Office Office of Emergency Services
Correctional Facility Public Administrator
Courts Search & Rescue
Crisis Negotiation Team Sheriff's Work Alternative Program Drug Task Force Special Services
EOD Team (Bomb Squad) SWAT Team
2) The below SO charges shall be included in the Total Net Expenses:
• Interfund Expenditures. These are charges to the SO from other county departments (ie.
Public Works) for direct services and/or supplies.
• Divisions and locations of the SO that provide services that are being contracted for in this agreement. The SO Indirect Costs that are allocated to these divisions/locations will also be included.
As of FY2024-25 those divisions/locations include the following:
Abandoned Vehicle Abatement McKinleyville Station
Body Worn Camera Program Patrol
Deputy FTO/Recruit Program Patrol Vehicle Costs
Dispatch Property Evidence
K9 Program Records
Major Crimes Division (MCD)
As of FY2024-25 the SO indirect cost centers include the following:
Administration Main Station
Armory Operations Command Team
Backgrounds/Recruitment Training
Deputy Sheriff/CSO Shared Costs
3) Revenue for fees, services, reimbursements, donations, and Measure Z revenue will be included in calculating the Total Net Expenses.
B) The CITY will pay its pro-rata share of the Total Net Expenses based on population. 8 1) Data from the US Census 2020 will be used for calculating population and is as follows:
Total Population of Humboldt County 136,463
Arcata 18,857
Eureka 26,512
Ferndale 1,398
Fortuna 12,516
Rio Deli 3,379
Trinidad 307
Blue Lake 1,208
Total Incorporated City Population 64,177
Remaining Unincorporated County 72,286
2) The City of Trinidad has a US Census 2020 population of 307. Trinidad has a higher proportion of short term rentals compared to other incorporated cities in our area and therefore Trinidad has agreed to a population adjustment of an additional 120 to account for this. That brings the total remaining population covered by the SO to 73,921 resulting in the below pro-rata share for each contract city.
City Census %
Blue Lake 1,208 1.63%
Trinidad 427 0.58%
Unincorporated County 72,286 97.79%
Total: 73,921 100.00%
9 CITY OF BLUE LAKE
Post Office Box 458 111 Greenwood Road Blue Lake, CA 95525 Phone 707.668.5655 Fax 707.668.5916
AGENDA REPORT
10 Item #:
Date: May 28, 2024
Item Subject: Retail Cannabis Ordinance Discussion
Submitted By: Mandy Mager, City Manager
General Information: At the April Council meeting, the Council discussed modifications to the City's Cannabis Ordinance to allow limited retail options. Staff provided the Council with a sample ordinance and recommended bringing the item back to the May meeting for future discussions.
Staff was also tasked with conducting additional research regarding permitting, inspections and compliance structures that may impact City resources.
Background Material Provided: City of Weed-Retail Cannabis Ordinance Fiscal Impact: N/A
Recommended Action: As discussion directs.
Agenda Item Review Information:
City Manager Review: X Legal Review: • Planner Review: D Engineer Review: O Comments:
After Action Information:
Date Action Taken: Notes:
Action Taken: Approved: O Denied: Tabled: O Other: •
Council Vote: Jones: • Shull: • Mackay: O Edgar: O Scafani: • City of Blue Lake
May 28, 2024
Regular Council Meeting
Council Correspondence
OF
THE CITY BLUE LAKE
INCORPORATED 1910 • CALIF
HUMBOLDY
CD.:
PO Box 458 - 111 Greenwood Ave.
Blue Lake, CA 95525
(707)668-5655 ext. 100
Kent Sawatzky <[email protected]> Sat, May 18, 2024 at 8:51 AM To: Anali Gonzalez <[email protected]>
Anali, I appreciate You providing 2.04.020 "Agenda Preparation and Posting;" Item D. states "Any member of the public may request an item be placed on the agenda". It further states "However since many matters may be resolved or satisfied by City staff the public should contact city staff first to determine if the specific issue needs or even requires action by the City Counsil." A fair legal argument can be made that should a member of the public not feel that a specific issue has been resolved by City staff, and that it falls within the purview of the City Council, it shall be put on the agenda. This is the case regarding The following request to have an item put on the next Blue Lake City Council meeting.
Should staff clarify why City Staff should bill 2/3 of their pay role expenses to the sewer and water funds rather than reflecting actual time spent on the many funds the City has. And why the City Manager bills ¾ of their pay role expenses to the sewer and water funds rather than reflecting actual time spent on the many funds the City has, I could understand not putting the topic on the agenda. Should staff decide to attempt to clarify, please have them do so by Email prior to the cutoff date and time for items being placed on the agenda. Therefore, we will all have a record. Clearly the required accounting accuracy, and a failure to do so by the City staff falls within the purview of the Blue Lake City Council.
The item I wish to put on the agenda is as follows;
Discussion and potential action regarding how the City staff pay role expenses are distributed amongst the Cities fund accounts.
Please acknowledge receipt of this request, and forward it to appropriate City Staff for comments or clarification.
I also request this be read into the record at the next Blue Lake City Council meeting as correspondence to the Council
Kent Sawatzky
From: Anali Gonzalez <[email protected]>
Sent: Friday, May 17, 2024 3:28 PM
To: Kent Sawatzky <[email protected]>
Subject:
[Quoted text hiddenl
Anali Gonzalez <[email protected]> Mon, May 20, 2024 at 9:05 AM To: Kent Sawatzky <[email protected]>
Good morning Kent,
I received your requests.
Kind regards,
Anali Gonzalez
Administrative Assistant
City of Blue Lake
PO Box 458 - 111 Greenwood Ave.
Blue Lake, CA 95525
M Gmail Anali Gonzalez <[email protected]>
(no subject)
3 messages
Anali Gonzalez <[email protected]> Fri, May 17, 2024 at 3:28 PM To: Kent Sawatzky <[email protected]>
Good afternoon Kent,
I wanted to share with you an excerpt of the Blue Lake code in regards to Agenda preparation and posting. § 2.04.020 Agenda Preparation and Posting.
A. The City Clerk, in cooperation with the City Manager and/or delegated Councilperson shall prepare an agenda for each regular and special meeting of the City Council of Blue Lake.
B. The City Clerk shall post the agenda on the last business day ("Posting Day") preceding a regular City Council meeting that allows for full compliance with the posting requirements of Government Code Section 54954.2. (For a regular City Council meeting held on a Tuesday, the Posting Day will be the preceding Friday.) C. Any Councilperson can have an item placed on the agenda by contacting the City Clerk no later than noon on the business day preceding the Posting Day. The Councilmember shall make every reasonable effort to provide the City Clerk with 10 copies of supporting documents by noon on the Posting Day. Supporting documents and copies not submitted by that time may not be included in the City Council packet, depending on the work load of the City Clerk and staff.
D. Any member of the public may request an item be placed on the agenda of a regularly scheduled meeting of the Blue Lake City Council. However, since many matters may be resolved or satisfied by City staff, the public should contact City staff first to determine if the specific issue needs or even requires action by the City Council.
1. The request must be in writing and submitted to the City Clerk with supporting documents and information, if any, by noon of the second business day preceding the Posting Day.
2. Any matter of business that legally must be discussed by the City Council in closed session will not be accepted under this chapter.
E. The agenda will include all matters on which there may be discussion and/or action by the Council. The agenda shall be posted conspicuously for public review at City Hall and if possible, at other suitable locations within the City at least 72 hours before the time of all regular meetings in accordance with Government Code Section 54954.2.
Kind regards,
Anali Gonzalez
Administrative Assistant
City of Blue Lake
M Gmail Anali Gonzalez <[email protected]>
Re: City Council Zoom meetings
1 message
Adelene Jones <[email protected]> Thu, Apr 25, 2024 at 4:17 PM To: DAVID PONTE <[email protected]>
Cc: Amanda Mager <[email protected]>, Anali Gonzalez <[email protected]>, Ryan Plotz <[email protected]>, Angela Shull <[email protected]> Hi Dave and Lori,
Thank you for your email. It's been over a year that the Governor of California has ended the mandate for Zoom meetings. Many entities have discontinued this service.
Between recording our meetings and providing Zoom accessibility, it's been very challenging for our staff to ensure all technology will be perfect. We do everything we can to make this happen but glitches do occur and they do not indicate any lack of transparency on the Council's behalf.
We have a disclaimer on our agendas that "live meeting logistics will be prioritized. The quality of the Zoom teleconference meeting cannot be guaranteed. Technical challenges experienced by either the particant or the City will not interrupt or halt the progress of the meeting."
This disclaimer has been reviewed by our attorney and deemed appropriate.
Again, thanks for your email.
Sincerely,
Blue Lake Mayor Adelene Jones
On Wed, Apr 24, 2024, 2:24 PM DAVID PONTE <[email protected]> wrote:
Hello all,
After not being able to physically attend last night's City Council meeting and attempting to participate via the Zoom link, I felt it was important enough to send a note of concern.
While I try to attend meetings in person as much as possible, I appreciate the option to attend virtually through Zoom. The audio from Council members to those in the room, amongst themselves and to video participants was inaudible - garbled and when this was brought to the attention of Council, not much effort was made to "fix" the problem that many were complaining about. One person cited the Brown Act, so I thought I should look into it myself.
I have attached a copy for you to look at, in particular under 1. Basic Provisions section e., the last line clearly reads " It requires the public hear all council deliberations", which would include all items on the agenda and discussions.
I believe everyone who wants to participates in City government using all the tools available, should have that opportunity. It appears the Brown Act also supports this. I ask that before the next meeting, an effort is made by the Council or City staff to ensure all meetings meet the requirements for teleconferencing under the Brown Act.
Thank you,
Lori Ponte
Please include this correspondence in your next Council meeting minutes.
City of Blue Lake
May 28, 2024
Regular Council Meeting
Consent Agenda Items:
• Meeting Minutes:
February 22, 2024
• Warrants and Disbursements
• Sjaaks Organic Chocolates Lease
• Providence Redwood Memorial Hospital MOU
CITY OF BLUE
THE LAKE
INCORPORATED CALIF
• CO•:
(707) 668-5655 CITY OF BLUE LAKE 111 Greenwood Road
Fax: (707) 668-5916 P.O. Box 458
CALIFORNIA
www.bluelake.ca.gov Blue Lake, CA 95525
Blue Lake City Council Minutes
Tuesday, February 27, 2024~ 6:30 p.m. ~ Special Council Meeting Skinner Store Building-111 Greenwood Road, Blue Lake-Behind City Hall Unless Otherwise Noted, All Items on the Agenda are Subject to Action.
Meeting Called to Order at 6:30 PM
1. Pledge of Allegiance and Establish a Quorum of the Council Council Members Present: OBJ
Adelene Jones, Mayor
Angela Shull, Mayor Pro-Tem
Elizabeth Mackay, Councilmember
Elise Scafani, Councilmember
Chris Edgar, Councilmember
Council Members Absent:
Staff Present:
Amanda Mager, City Manager
Anali Gonzalez, Administrative Assistant
Tonie Quigley, Office Assistant
Public Present:
Erin McClure, Angela Dare, Jean Lynch, Kent Sawatzky, Lynn Glenn, Mardi Granger, Julie Christie, Wynona Pitts, Justin Noyb
2. Approval of the Agenda
Motion: To Approve agenda as presented
Motion by: Councilmember Shull, Second: Councilmember Edgar Public Comment: None
Vote: Ayes: Jones, Shull, Mackay, Scafani, Edgar Nays: None Absent:
Motion Summary: Motion Passed
Councilmember Scafani arrives at the meeting after the approval of the agenda.
Public Comment:
Kent Sawatzky- commented on the flood incident and that he is on the list to be notified of emergencies, and letter received from attorney.
Julie Christie- requested that the commission meetings be offered as a zoom meeting(s).
Public Comment Closed.
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4. Blue Lake Commissioner Application review and Appointments- Mayor Jones introduces and reads the agenda report.
Council Discussion:
Councilmember Shull- Asked about Kim Warvi's appointment to the Public Safety Commission in 2023.
No further Council discussion.
Public Comment:
Kent Sawatzky- Commented on criteria for applying such as residence and length of time in city, and that he recommends trying to stagger vacancies/terms.
Julie Christie- generate more help for help. Create an opportunity for people to meet and see what the community is about.
Mayor Jones- Asked staff about the residency requirements for commissions.
Councilmember Scafani requested staff to utilize the same commission application format for all commissions.
Public Comment Closed.
Motion: To Appoint commissioners as presented
Motion by: Councilmember Scafani Second: Councilmember Mackay Vote: Ayes: Jones, Shull, Mackay, Scafani, Edgar Nays: None Absent:
Motion Summary: Motion Passed
5. Conduct the second Reading and Adopt by Title Only an Ordinance of the City Council of the City of Blue Lake Adding Section 6.04.035 to Chapter 6.04 of Title of 6 of the Blue Lake Municipal Code to Adopt Dog Leash Regulations and Determining the Ordinance to be Exempt from CEQA.
Mayor Jones introduces and reads the agenda report.
Public Comment
Kent Sawatzky- commented on enforcement of the new ordinance.
Julie Christie-commented on posting signage for new ordinance.
Wynona Pitts- commented on her support for the ordinance.
Public Comment Closed.
Mayor Jones conducts the second reading of Section 6.04.035 which amends Title 6 Chapter
6.04. Motion: To conduct the second reading of Section 6.04.035 and adopt by title only.
Motion by: Councilmember Mackay Second: Councilmember Edgar Roll Call Vote: Ayes: Jones, Shull, Mackay, Scafani, Edgar Nays: None Absent:
Motion Summary: Motion Passed
6. City of Blue Lake January 2024 Flood Event Discussion:
Mayor Jones introduces and reads the agenda report.
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City Manager Mager- provides a after action report to City Council. States the city is not emergency responders our role is making sure city infrastructure is functioning and protected. Future action steps stockpiling supplies, weather notifications, opening lines of communication, cross training and tabletop exercises that can benefit the city to be prepared for an emergency. One business impacted by the flood event (Wallace and Heinz.)
Councilmember Shull- Asks about Cal Oes after action report.
City Manager Mager- Yes, the City always does a hot wash.
Mayor Jones- Asks if the County Culvert played a role in the flood event.
City Manager Mager- A lot of debris came down from the County Culvert.
Mayor Jones- Ask if there has been any mitigation to that situation so things can flow into the Mad River.
City Manager Mager- The state Culvert is a new culvert it comes down the hill of 299 and then it comes into the private Culvert that's owned on the property by the Patriot and then that culvert flows into the county Culvert which is the big cement triangle culvert above the school and runs along States what happened was when everything came down into the private culvert that couldn't handle what was coming down and got plugged up.
Councilmember Scafani- Asks about the Culvert above the school and where does that empty.
City Manager Mager- Not sure. Storm drains system and some of it might go into the City system.
That culvert system can handle the water.
Councilmember Scafani- Is the drainage coming off the freeway.
City Manager Mager- Yes. It's the big new culvert off the 299 installed last year some time.
Councilmemebr Scafani- Inquires about the Blue Lake Rancheria.
City Manger Mager- No. Staffing issues at the Blue Lake Rancheria.
Councilmember Scafani- Comments on Rancheria flooding. Lost one home potentially more.
Comments on background material in the City Council packet. PG&E debris catchers were still there and impacted the flooding in her neighborhood. Neighbors and councilmember Scafani helped remove debris catchers. Asks what triggers sand and sandbags at City Hall.
City Manager Mager- States sand was available the night before.
Councilmember Scafani- Asks how this is being communicated with the public.
City Manager Mager- The City usually has sand at the Corp yard. The sand was placed in a prominent location for the public.
Councilmember Mackay-Suggests the public have sandbags available for future flooding.
Councilmember Edgar- Mentions Facebook communication on sandbag location.
Councilmember Scafani- proposes the City have an official communication when resources are available to the public.
Councilmemebr Mackay- Thanks staff and CERT member for their efforts during the flood event.
Councilmember Scafani-Suggests the City have at least 1000 sandbags on hand.
Public Comment:
Lynn Glenn-from CERT talked about CERT's role in an event like this. Could use more CERT members, do have some community members i.e. Old Crows that do come out and help. Wondered about stream maintenance to help with flow.
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Kent Sawatzky- commented on lack of communication and need for training.
Julie Christie- commented on the flood event, bigger discussion that what can happen tonight, but needed.
Public comment closed.
Council discussion:
Mayor Jones- Thanks staff and CERT members for their efforts during the flood event. Mentions Julie Christie's donation of sandbags.
Councilmember Scafani- Asks if the council has a role in emergency preparedness.
Mayor Jones- Mentions her experience through out the years and the different scenarios that have taken place i.e. going door to door and assisting the public with their emergency needs.
City Manager Mager- Disaster Management has changed dramatically. Incident Command System which is a coordinated command system. That is how incidents are now managed. Old school system on a PA system isn't going to work anymore. Staff trains through the ICS and mentions she has a higher level of training. What is important during an emergency is that we don't overwhelm the system. The City does not respond door to door. The City's role is to make sure the City's infrastructure is protected and protocols are in place. Everyone has a role to play, including the council in an emergency. Mutual aid agreements with all our partner agencies.
Councilmember Scafani-Did the flood trigger the ICS.
City Manager Mager- No, it was not beyond the capacity of a local response.
Councilmember Scafani- Asks the City Manager if staff didn't feel the need to let the council know or ask for more help.
City Manager Mager- Isolated event and managing the event well.
Councilmember Scafani- Inquires about a tabletop exercise.
City Manger Mager- Plans on scheduling a Blue Lake tabletop. Tabletop exercises are amazing and can learn a lot from them. Stressful but a great tool to learn.
Councilmember Scafani- Suggests staff schedule a Blue Lake tabletop exercise without OES in the meantime.
Councilmember Shull- States finding an outside agency facilitating the tabletop exercise makes it a cleaner process.
City Manger Mager- Explains the tabletop exercises and what they consist of.
Councilmemebr Scafani- Suggests having a weekend meeting (City sponsored) in conjunction with CERT about emergency preparedness.
City Manager Mager- Emergency preparedness fair? The Public Safety Commission does a yearly event.
Mayor Jones- Directs staff to add this topic to the public safety Agenda.
7. Powers Creek Gravel Remediation-
Mayor Jones introduces and reads the agenda report.
Councilmember Edgar- States the City has a Power Creek restoration program in place.
Councilmember Mackay- Asks if this is affecting the flow of the creek in any way.
City Manager Mager- The creek has a huge sediment loading issue that's part of the program to remove invasive vegetation and put back native plants.
4 | Page
Councilmember Shull-Any other agencies that the city is working with on the Powers Creek Restoration Project.
Councilmember Scafani-Who is the lead agency?
City Manager Mager-Badwut watershed council and the City of Blue Lake.
Councilmember Scafani- Asks about the start date of the Powers Creek Restoration Project? City Manager Mager- Working on the implementation schedule. Various staff members are working on the Powers Creek Restoration Project. Coordinated efforts. Badwat watershed council is contracting with SHN engineering to do the design and permitting, engineer work and Northern Hydrology is part of the SHN team.
Mayor Jones- opens public comment.
Public Comment:
Kent Sawatzky- commented on the project, his concerns on bridge design and water flow under his building.
Julie Christie- commented on the project concern about condition of the creek and sediment.
Important to look at what we have done.
Public comment closed.
8. Humboldt County Sheriff Law Enforcement Contract Update.
Mayor Jones reads the agenda report.
City Manager Mager- the City applied for and submitted Measure Z application. Emphasizes the cost increase start in Fiscal year 24/25 due to timing of the submission of a final proposal. The intent of Measure Z is not to provide a forever funding gap. The city wrote a proposal asking for a single year funding gap to allow a year for the city to continue to build our capacity to attract additional sales tax revenue and adjust our budget to be able to manage the contract cost increase. The City asked for 35,000 dollars.
Mayor Jones- asks about the Measure Z application process and directs staff to update council of the status of the Measure Z application.
City Manager Mager- explains the process of the Measure Z application. Process can be very cutthroat. Hard process.
Councilmember Scafani-asks if the City is proposing a new contract or an extension of the existing contract.
City Manger Mager- the City is proposing a new contract. Base contract is fine but there are areas of the existing contract that need to be cleaned up and reassessed. County council will review.
Councilmember Scafani- contacted the County to clarify the amount of contract and who is authorized to increase contract amount.
City Manager Mager-sheriff could recomputate the cost and make the cost proposal but the county of board supervisors put a cap on the amount that he can propose to increase. The cost increase the Sheriff proposed were well beyond that authority.
Councilmember Scafani- states concern and bothered by the proposal of the City to start new costs for next year. Believes it's fair to the sheriff's department and makes good relationship sense. 5| Page
Public Comment-
Kent Sawatsky: commented that city is double dipping on Measure Z, most likely will not get it.
Julie Kristie: commented that she agrees with Councilmember Scafani that we owe sheriff back pay on contract, that we were asked to be prepared for budget, and instead we were prepared for battle.
Public Comment Closed.
Council Member Scafani- asked when the Measure Z application was submitted.
City Manager Mager- measure Z application submitted on Friday February 23, 2024.
9. Formation of Ad-Hoc Committee to Conduct City Manager Performance Evaluation Mayor reads agenda report.
Councilmember Scafani- what is the interview process like? Mayor Jones- Explains the City Manger's Performance Evaluation process.
Mayor Jones- Stated she would like to be part of the Ad-Hoc committee.
Councilmember Mackay- states she would like to be a part of the Ad-Hoc committee.
Councilmember Scafani- states she would like to be a part of the Ad-Hoc committee.
Councilmember Shull- Asks if the mayor is required to be on the Ad-Hoc committee.
Motion made by councilmember Edgar to appoint councilmember Mackay and Councilmember Scafani to the ad-hoc committee and direct them to complete the necessary interviews and document compilation.
Mayor Jones-opens public comment.
Public Comment-
Julie Kristie: supports motion to form committee.
Kent Sawatzky: supports motion to for committee, feels that staff should be on committee as they have to work day today with city manager.
Public comment closed.
Back to Council.
Motion: Appoint councilmember Mackay and Councilmember Scafani to the ad-hoc committee and direct them to complete the necessary interviews and document compilation.
Motion by: Councilmember Edgar, Second: Councilmember Scafani There were no comments from the Council.
Vote: Ayes: Scafani, Shull, Mackay Edgar Nays: Jones Absent:
Motion Summary: Motion Passed
10. Council Correspondence: reads council correspondence.
11. Consent Agenda:
Councilmember Scafani makes a motion to pull all the consent agendas. Second by councilmember Mackay.
Vote: Ayes: Scafani, Shull, Mackay Edgar, Jones Nays: Absent:
Motion Summary: Motion Passed
6 | Page
a. November 28, 2023, minutes
Councilmember Mackay- correction on page 4.
Councilmember Edgar-strike the word amount on page on page four.
The council directs staff to make corrections and bring meeting minutes back to council. b. December 19, 2023, Regular Council Meeting Minutes
Motion to approve the December 19, 2023, Regular Council Meeting Minutes.
Motion by Councilmember Mackay. Second by Councilmember Edgar Vote: Ayes: Scafani, Shull, Mackay Edgar, Jones Nays: Absent:
Motion Summary: Motion Passed
c. January 16, 2024, Special Meeting Minutes
Motion to: approve the January 16, 2024, Special Meeting Minutes.
Motion by: Councilmember Mackay Second by: Councilmember Scafani Vote: Ayes: Scafani, Shull, Mackay Edgar, Jones Nays: Absent:
Motion Summary: Motion Passed
d. Warrants and Disbursements
Councilmember Scafani requests more information on the SHN invoices.
Councilmember Shull questions check number 11560 and 11561 don't have amounts.
Anali Gonzalez reads an email into the record from the City's Finance Director to clarify councilmember's Shull questions on check number 11560 and 11561.
Motion to accept the warrants and disbursements.
Motion by: Councilmember Shull Second by: Councilmember Mackay Vote: Ayes: Scafani, Shull, Mackay Edgar, Jones Nays: Absent:
Motion Summary: Motion Passed
12. Reports of Council and Staff
Councilmember Edgar- nothing to report.
Councilmember Scafani- Attended RCEA meeting. Discusses annual hosting fee invoice from Redwood Curtain Design. City will be invoiced in March. Future agenda item Redwood Curtain Design Contract update.
Mayor Jones- attended HWMA and HCAOG meetings.
Councilmember Shull- attended REDEC and chamber of commerce.
Councilmember Mackay- nothing to report.
a. City Manger Report
b. Financial Report
13. Future Agenda Items-
• City Website Contract
• Amending Blue Lake City Cannabis Ordinance
• Trash and Recycling Bin labeling.
• Moment of Silence for Larry Kight.
• First Amendment Audit
• Agenda Review Committee Meeting Times
14. Meeting Adjournment
7| Page
Motion: To adjourn 9:35pm.
Motion by: Councilmember Schull, Second: Councilmember Mackay There were no comments from the Council
Vote: Ayes: Jones, Scafani, Shull, Edgar Nays: None Absent: Mackay Motion Summary: Motion Passed
8| Page
City of Blue Lake
Check/Voucher Register - City Council Check Report
From 4/1/2024 Through 4/30/2024
Check Number Check Date Payee Check Description Check Amount 4/1/2024 Aflac 3/25/2024 Inv # 431259 229.56
4/1/2024 AT&T 2-3/20/24 Statements 63.14
4/1/2024 California Franchise Tax Board 3/22/2024 Payroll Deduction 335.50 4/1/2024 CA State Disbursement Unit 3/22/2024 Payroll Deduction 92.30 4/1/2024 Great America Financial Sves. 3/18/24 Inv #36160947 204.00 4/1/2024 Pacific Gas and Electric 3/1/2024 Statement 12,009.01 4/1/2024 Coastal Business Systems Inc. 3/27/2024 Inv# 36231743 4/1/2024 Rhode Island Novelty 3/21/24 Inv #IN4508090
4/4/2024 Devon Burg Deposit Refund #20366401 Burg
4/4/2024 Erica Van Emmerik Deposit Refund #60675001 Van Emmerik 4/4/2024 City of Blue Lake Utilities paid from Deposits 4/1/24 Billing 4/5/2024 Harold D. Burris Employee: burrish: Pay Date: 4/5/2024 4/5/2024 Daniel L. Dimick Employee: dimickd: Pay Date: 4/5/2024 4/5/2024 Michael D. Downard Employee: downardm; Pay Date: 4/5/2024 4/5/2024 Grace D. Griffith Employee: griffithg: Pay Date: 4/5/2024 4/5/2024 Vicki L. Hutton Employee: hutton; Pay Date: 4/5/2024 4/5/2024 Francesca I. Messina Employee: messinaf; Pay Date: 4/5/2024 4/5/2024 Christopher A. Ball Employee: ballc; Pay Date: 4/5/2024 240405A02 4/5/2024 Glenn R. Bernald Employee: bernaldg; Pay Date: 4/5/2024 240405A03 4/5/2024 Charis A. Bowman Employee: bowmanc: Pay Date: 4/5/2024 240405A04 4/5/2024 Rosine S. Boyce-Derricott Employee: boycer; Pay Date: 4/5/2024 240405A05 4/5/2024 Skyler A. Coke Employee: cokes: Pay Date: 4/5/2024 240405A06 4/5/2024 Melissa M. Combs Employee: combs; Pay Date: 4/5/2024 240405A07 4/5/2024 Irene O. Erickson Employee: ericksoni; Pay Date: 4/5/2024 59.75 240405A08 4/5/2024 Adeline L. Esh Employee: esha: Pay Date: 4/5/2024 240405A09 4/5/2024 Anali E. Gonzalez Employee: gonzaleza; Pay Date: 4/5/2024 240405A10 4/5/2024 Austin R. Jones Employee: jonesa; Pay Date: 4/5/2024 240405A11 4/5/2024 Kanoa K. Jones Employee: jonesk; Pay Date: 4/5/2024 240405A12 4/5/2024 Amanda L. Mager Employee: magera; Pay Date: 4/5/2024 240405A13 4/5/2024 Aislin N. McKinney Employee: mckinneya; Pay Date: 4/5/2024 240405A14 4/5/2024 Jacob P. Meng Employee: mengi; Pay Date: 4/5/2024 240405A15 4/5/2024 Antoinette M. Quigley Employee: quigleya: Pay Date: 4/5/2024 240405A16 4/5/2024 Quinn Sousa Employee: sousag; Pay Date: 4/5/2024 240405A17 4/5/2024 Emily P. Wood Employee: woode; Pay Date: 4/5/2024 240405EFT-01 4/5/2024 U.S. Department of Treasury EFTS federal tax pmt 4/5/24 PR 240405EFT-02 4/5/2024 Employment Development Dept. DE88 state tax pmt 4/5/24 PR 240405EFT-03 4/5/2024 Cal PERS PERS retirement pmt 4/5/24 PR 240405EFT-04 4/5/2024 Freedom Voice Freedom Voice 4/5/24 statement 11834 4/10/2024 CA Alcoholic Beverage Control ABC Permit 4/18/24 Karaoke 50.00 11835 4/10/2024 Jay D. Collins 2/29/24 Invoice-Skate DJ 11836 4/10/2024 D & R Janitorial Service
11837 4/10/2024 Dog Waste Depot 2/29/2024 Inv#595896
11838 4/10/2024 Anali Gonzalez. Dental Pmt. 3/12/24 Gonzalez. 11839 4/10/2024 Humb. Bay Municipal Water Dist Billing Period: March 1-29, 2024 11840 4/10/2024 Thomas Home Center Statement 3/31/2024 38.88 11841 4/10/2024 Optimum Billing Period 04/01/24-04/30/24 11842 4/10/2024 Verizon Wireless Bill Summary 2/22/24-3/21/24 11843 4/10/2024 Pacific Gas and Electric Statement 3/31/2024 11844 4/11/2024 Access Humboldt 3/29/24 Inv#2109
11845 4/11/2024 Advanced Security Systems 4/1/24 Inv#685172 11846 4/11/2024 B & B Portable Toilet Co. 3/30/24 Inv# 178630 & 178631 11847 4/11/2024 Dazey's Arcata Statement 3/31/24 45.24
11848 4/11/2024 Eureka Broadcasting Co., Inc. Statement 3/31/24 11849 4/11/2024 Intedata Systems Statement 3/31/24
11850 4/11/2024 Peterson CAT statement 3/31/24
11851 4/11/2024 Arcata Stationers Statement 4/1/24
Date: 5/21/24 11:52:22 AM Page: 1
City of Blue Lake
Check/Voucher Register - City Council Check Report
From 4/1/2024 Through 4/30/2024
Check Number Check Date Payce Check Description Check Amount 11852 4/11/2024 SHN Consulting 3/25/24 Inv# 120711 Truck Route 23,907.72 11853 4/11/2024 SHN Consulting 3/25/24 Inv# 120710 Library 302.50 11854 4/11/2024 SHN Consulting 3/25/24 Inv#120716 Greenwood 11,309.00 11855 4/11/2024 SHN Consulting 3/20/24 Inv#120705 Town Square 1,165.00 11856 4/11/2024 Statewide Traffic Safety 3/18/24 Inv# 09009579 427.29 11857 4/17/2024 City of Blue Lake Water/Sewer Payments 4/1/2024 2.060.32 11858 4/17/2024 CA State Disbursement Unit 4/5/2024 PR Deduction 92.30 11859 4/17/2024 AT&T 4-4/4/24 Cal Net Bills 327.68
11860 4/17/2024 California Franchise Tax Board 4/5/2024 Payroll Deduction 335.50 11861 4/17/2024 FRMS Billing Period :89-05/01/2024 to 05/31/2024 15,284.13 11862 4/17/2024 Humboldt Co. Sheriff's Office April 2024 Animal Shelter Services 721.00 11863 4/17/2024 The Mitchell Law Firm, LLP 3/31/2024 Inv #3482 895.00 11864 4/17/2024 The Mill Yard 3/31/2024 Statement 89.11 11865 4/17/2024 Miller Farms Nursery, Inc. 3/31/2024 Statement 268.21 11866 4/17/2024 The North Coast Journal 3/7/2024 Inv #2024-126521 243.00 11867 4/17/2024 'Reilly Auto Parts 3/28/2024 Statement 392.22 11868 4/17/2024 Restif Cleaning Service 3/21/2024 Inv# 136794 290.00 11869 4/17/2024 Infobond, Inc. 4/5/24 Inv# 49881SCADA Annual Fee 739.00 11870 4/17/2024 SHN Consulting 3/20/2024 Inv# 120706 Engineering 3,356.25 11871 4/17/2024 Terminix International 4/15/24 Inv#'s 44512-3578/6598 173.00 11872 4/17/2024 Childs Appraisal Service Appraisal-McClure Water Tank Easement 6,000.00 11873 4/18/2024 Elise G. Scafani Mar 2024 Council Stipend 50.00 11874 4/18/2024 Christopher B. Edgar March 2024 Council Stipend 50.00 11875 4/18/2024 Adelene Jones March 2024 Council Stipend 50.00 11876 4/18/2024 Elizabeth Mackay March 2024 Council Stipend 50.00 11877 4/18/2024 Angela Shull March 2024 Council Stipend 50.00 11878 4/18/2024 Cassandra Carlson 3/21/2024 Invioce Karaoke DJ 250.00 11879 4/18/2024 Calif. Building Standards Comm CBSC Qtrly Fees Jan-Mar 2024 7.20 11880 4/18/2024 S. Shaun Johanson DDS Dental Pymnt 4/8/2024 Burris 132.00 11881 4/18/2024 LWVHC LWVCH 4/19/2024 Mackay 75.00
11882 4/18/2024 Paradise Cay Publications 3/13/24 #IN591007 &b 3/26/24 #IN592612 603.57 11883 4/18/2024 National Rural Water Assoc. SCADA Loan pmt due 5/1/24 965.00 11884 4/18/2024 RREDC Town Square loan pmt due 5/1/2024 1,236.87 11885 4/18/2024 U. S. Postal Service water/sewer trust account 1,200.00 11886 4/18/2024 US Bank Corp. Payment Systems 3/22/24 Statement 6,071.94 11887 4/19/2024 Harold D. Burris Employee: burrish; Pay Date: 4/19/2024 1,745.79 11888 4/19/2024 Daniel L. Dimick Employee: dimickd; Pay Date: 4/19/2024 606.81 11889 4/19/2024 Michael D. Downard Employee: downardm; Pay Date: 4/19/2024 899.02 11890 4/19/2024 Grace D. Griffith Employee: griffithg: Pay Date: 4/19/2024 263.25 11891 4/19/2024 Vicki L. Hutton Employee: huttonv: Pay Date: 4/19/2024 1.915.80 11892 4/19/2024 Francesca I. Messina Employee: messinaf; Pay Date: 4/19/2024 174.25 20240419EFT.. 4/19/2024 U. S. Department of Treasury EFTPS federal tax pmt 4/19/24 PR 6,386.08 20240419EFT... 4/19/2024 Employment Development Dept. DE88 state tax pmt 4/19/24 PR 1.102.79 20240419EFT... 4/19/2024 Cal PERS PERS retirement pmt 4/19/24 PR 4,289.71 240419A01 4/19/2024 Christopher A. Ball Employee: ballc; Pay Date: 4/19/2024 373.26 240419A02 4/19/2024 Glenn R. Bernald Employee: bernaldg: Pay Date: 4/19/2024 1,817.46 240419A03 4/19/2024 Charis A. Bowman Employee: bowmanc: Pay Date: 4/19/2024 165.75 240419A04 4/19/2024 Rosine S. Boyce-Derricott Employee: boycer; Pay Date: 4/19/2024 570.80 240419A05 4/19/2024 Skyler A. Coke Employee: cokes: Pay Date: 4/19/2024 976.22 240419A06 4/19/2024 Melissa M. Combs Employee: combsm: Pay Date: 4/19/2024 645.84 240419A07 4/19/2024 Adeline L. Esh Employee: esha: Pay Date: 4/19/2024 146.16 240419A08 4/19/2024 Anali E. Gonzalez Employee: gonzaleza: Pay Date: 4/19/2024 1,166.57 240419A09 4/19/2024 Austin R. Jones Employee: jonesa: Pay Date: 4/19/2024 240419A10 4/19/2024 Kanoa K. Jones Employee: jonesk; Pay Date: 4/19/2024 240419A11 4/19/2024 Amanda L. Mager Employee: magera: Pay Date: 4/19/2024 240419A12 4/19/2024 Aislin N. McKinney Employee: mckinneya: Pay Date: 4/19/2024 Date: 5/21/24 11:52:22 AM Page: 2
City of Blue Lake
Check/Voucher Register - City Council Check Report
From 4/1/2024 Through 4/30/2024
Check Number Check Date Payee Check Description Check Amount 240419A13 4/19/2024 Jacob P. Meng Employee: mengj: Pay Date: 4/19/2024 967.29 240419A14 4/19/2024 Antoinette M. Quigley Employee: quigleya: Pay Date: 4/19/2024 1,073.50 240419A15 4/19/2024 Quinn Sousa Employee: sousag: Pay Date: 4/19/2024 686.07 240419A16 4/19/2024 Emily P. Wood Employee: woode: Pay Date: 4/19/2024 1,465.82 11893 4/30/2024 Cassandra Carlson 4/18/24 Invoice Karaoke DJ 250.00 11894 4/30/2024 State Water Resources Ctl Brd Wat. Dist.Oper. Cert D2 Burris 60.00 11895 4/30/2024 CA State Disbursement Unit 4/19/2024 PR Deduction 92.30 11896 4/30/2024 California Franchise Tax Board 4/19/2024 Payroll Deduction 142.12 11897 4/30/2024 GreatAmerica Financial Sves. 4/17/2024 Inv #36379279 204.00 11898 4/30/2024 Hensel's Ace Hardware 3/31/2024 Statement 833.60 11899 4/30/2024 Hooven & Co., Inc. 11/30/23 Application for Payment - Library 34,095.75 11900 4/30/2024 National Band and Tag Co. 3/28/2024Inv #260623 78.61 11901 4/30/2024 Reyes Coca-Cola Bottling, LLC 4/17/2024 Inv #40877925022 483.11 11902 4/30/2024 SOLO Sports 4/16/2024 Inv #24-0076 440.00 11903 4/30/2024 SHN Consulting Inv's 2/22/24 #120432 & 3/18/24 #120676 REAP 2.058.75 11904 4/30/2024 Shred Aware 4/24/24 Inv# 57861 50.92
11905 4/30/2024 Tensor IT 4/15/2024 Statement 1,678.10
Report Total 235,546.25
Date: 5/21/24 11:52:22 AM Page: 3
CITY OF BLUE LAKE
Post Office Box 458 111 Greenwood Road Blue Lake, CA 95525 Phone 707.668.5655 Fax 707.668.5916
AGENDA REPORT
Item #: 12g.
Date: May 28, 2024
Item Subject: Sjaaks Organic Chocolates-Facility Lease (APN: 025-201-007) Submitted By: Mandy Mager, City Manager
General Information: Sjaaks Organic Chocolates is in the process of purchasing the equipment and business operations from Sonoma Organic Chocolates and is requesting to enter into a lease to continue to operate the chocolate business from the City's property located in the Powers Creek District.
Sonoma Organics has filed for bankruptcy and as part of that filing, the existing lease with the City of Blue Lake for use of the facility has been terminated. Sjaaks Organic Chocolates was the prior City tenant at the site and the transition of the facility and the fixtures will present a seamless transition and will ensure continued revenue generation for the City.
Background Material Provided: N/A
Fiscal Impact: The approval of the lease will generate revenue for the City of Blue Lake.
Recommended Action: Authorize the City Manager to execute the lease agreement with the owners of Sjaaks Organic Chocolates, upon approval by the City Attorney.
Agenda Item Review Information:
City Manager Review: X Legal Review: • Planner Review: • Engineer Review: X Comments:
After Action Information:
Date Action Taken: Notes:
Action Taken: Approved: O Denied: O Tabled: • Other:
Council Vote: Jones: • Shull: • Mackay: • Edgar: • Scafani: •
CITY OF BLUE LAKE
Post Office Box 458 111 Greenwood Road Blue Lake, CA 95525 Phone 707.668.5655 Fax 707.668.5916
AGENDA REPORT
Item #: 12d.
Date: May 28, 2024
Item Subject: Memorandum of Understanding with Providence Redwood Memorial Hospital for the Continued Use of Skinner Store
Submitted By: Mandy Mager, City Manager
General Information: The memorandum of understanding (MOU) with Providence Redwood Memorial Hospital, for the use of Skinner Store has expired; staff and representatives of Providence have been reviewing the original MOU and have made recommended changes that more accurately reflect current operations and cost structures.
The MOU will be sent to Providence and the City Attorney for final recommendation; this item is being presented to the Council and the City Manager is requesting authorization to execute the MOU upon final approval by Providence and the City Attorney.
Background Material Provided: N/A
Fiscal Impact: The new MOU will more accurately reflect current costs and establish a maintenance fund for the building.
Recommended Action: Authorize the City Manager to execute the MOU upon approval by the City Attorney.
Agenda Item Review Information:
City Manager Review: X Legal Review: • Planner Review: • Engineer Review: O Comments:
After Action Information:
Date Action Taken: Notes:
Action Taken: Approved: • Denied: • Tabled: 0 Other: O
Council Vote: Jones: • Shull: • Mackay: • Edgar: • Scafani: O City of Blue Lake
City Manager Report
May 2024
The draft contract for the provision of law enforcement services will be presented at the May 28th Council meeting.
The draft contract sets a new contract price along with a Sheriff Contract
methodology for computing costs and evaluating future
Negotiations
cost increases or decreases. The proposed contract price is $190,000. The City Manager recommends accepting the
terms of the contract upon final review by legal counsel.
Town Square Construction Project: Work is underway on
the town square project. To date, the contract has poured new sidewalks, installed the underground utilities, including water, wastewater, electrical and irrigation, and has
formed the perimeter of the concrete slab. In coming
days, the site will get a final grading and the concrete will be poured for the main area of the square.
The Arts and Heritage Commission chose the color and
Parks and Recreation
stamp pattern for the concrete areas, along with choosing a color for the splash fountain feature.
North Fork Lumber has committed to donating the lumber
for the shade trellis.
• Bike Park: Staff recently conducted a meeting with our bike park stakeholders; the group discussed timelines for work days, fundraising ideas and material needs. Work will
CITY OF BLUE LAKE-CITY MANAGER REPORT
continue on this project as we obtain funding, materials and additional resources.
• Summer Camp: Staff are in the final stages of preparing for Summer Camp. Staff is finalizing employment offers, as well as creating weekly camp activity schedules. Blue Lake
School will again hold their own summer camp; this camp is free of charge and efforts are underway to coordinate activities and programming as appropriate.
• Annie & Mary Day: City staff are working to prepare the City for Annie & Mary Day; this includes planning the Bill Nessler Car Show, as well as getting ahead of weed
whacking and street and facility cleanup.
• The Greenwood Road Lateral Replacement Project is in
progress. The project is projected to continue into June and work is progressing as expected.
• The Greenwood Road Truck Improvement Construction
Project has been closed for bidding and a contractor has been recommended. This item is being presented to
Council at the May 28th meeting. The recommended
contractor is RAO Construction, Inc; they have been
Capital
determined to be the lowest responsive and qualified
Improvements
bidder. The construction bid came in under the Engineer's Estimate and well within the project budget. Work is
expected to begin at the end of June on this project and will continue through the summer.
• The wastewater treatment plant headworks installation project has been completed. The work was performed by
Mercer Fraser.
CITY OF BLUE LAKE-CITY MANAGER REPORT 2
• Library Improvement Project: The City is requesting a project amendment to add an additional $35,000.00 to the project budget for the library improvement project. Due to recent changes in ADA code, the City must make
additional improvements to the walkway up to the library in order for it to pass inspection. The City is funding the improvements from the City's CDBG Program Income
Fund; this fund can only be used for qualifying projects.
The City has ample funding in the fund to support the
additional work.
• The City has entered into an Exclusive Negotiating
Agreement for the possible purchase or lease of the City Corporation Yard.
• City staff are in discussions with Jim Morehouse and James Property Negotiations
Brown regarding property development/acquisition
options for property located in the Powers Creek District.
Council has granted authorization to enter into an
Exclusive Negotiating Agreement with Morehouse/Brown
and staff expects this to be executed in the near future.
The City has legally obtained control of the former Blue Lake Power Plant site. The City engaged in a legal eviction process to regain control of the property. City staff are in the process of conducting site evaluations to determine recommended next steps.
Blue Lake Power Plant
The City will work with our resource agency partners and permitting agencies to address cleanup issues, along with developing a Request for Proposals for site clean up and demolition. City staff are also engaging in conversations with Redwood Coast Energy Authority to evaluate
potential energy storage projects.
CITY OF BLUE LAKE-CITY MANAGER REPORT 3
Storyland Studios has created a draft master plan for the Powers Creek District. This draft plan is being used to assist Powers Creek District the staff in creating a recommendation for a parcel sub- Master Plan and division. The draft plan is being presented to the various Parcel Subdivision City commissions for feedback and will be brought to the Council for review and discussion. This project is funded by the Economic Development Administration.
• FEMA Water Tanks Funding: The City submitted a funding request to the FEMA Hazard Mitigation Program to replace the City's two redwood water tanks. The City has received Phase 1 funding through the CalOES Program to complete
the design, engineering and environmental work. Once
this portion of the project is complete, the City will be funded through FEMA for the removal and installation of two new water tanks.-On-Going
• Housing Element Update: Staff has completed the final draft of the housing element and submitted it to the State for review. The State has received the final submittal and Planning & directed the City to pursue adoption. The City Planner is Engineering Projects working on the environmental review and will be presenting the plan to the Planning Commission and the
City Council for review and consideration of adoption.-On- Going
• Staff is working closely with our HCD representatives to address implementation of various initiatives; having a compliant housing element allows the City to participate in a range of programs and funding opportunities. Staff will be making a recommendation to the Planning Commission
regarding the implementation of the RHD Combining Zone, along with a recommendation on parcel application-On-
Going
CITY OF BLUE LAKE-CITY MANAGER REPORT