Agenda packet — Bradbury City Council, March 19, 2024

BRADBURY
AGENDA
Regular Meeting of the Bradbury City Council
To be held on Tuesday, March 19, 2024
Closed Session Immediately Following
at the Bradbury Civic Center
600 Winston Avenue, Bradbury, CA 91008
OPEN SESSION 7:00 PM
Each item on the agenda, no matter how described, shall be deemed to include any appropriate motion, whether to adopt a minute motion, resolution, payment of any bill, approval of any matter or action, or any other action. Items listed as "For Information" or "For Discussion" may also be subject of an "action" taken by the Board or a Committee at the same meeting.

CALL TO ORDER/PLEDGE OF ALLEGIANCE
ROLL CALL: Mayor Barakat, Mayor Pro Tem Hale, Councilmembers Lathrop, Lewis & Bruny.

APPROVAL OF THE AGENDA: Majority Vote of City Council to proceed with City Business DISCLOSURE OF ITEMS REQUIRED BY GOVERNMENT CODE SECTION 1090 & 81000 ET.SEQ.

1. PUBLIC COMMENT
Anyone wishing to address the City Council on any matter that is not on the agenda for a public hearing may do so at this time. Please state your name and address clearly for the record and limit your remarks to five minutes.

Please note that while the City Council values your comments, the City Council cannot respond nor take action until such time as the matter may appear on a forthcoming agenda.

Routine requests for action should be referred to City staff during normal business hours, 8:30am -5:00pm, Monday through Friday, at 626.358.3218.

The City of Bradbury will gladly accommodate disabled persons wishing to communicate at a city public meeting. Please call the City Manager at 626.358.3218 at least 48 hours prior to the scheduled meeting for special assistance.

City Council Meeting
March 19, 2024
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ACTION ITEMS*
(

CONSENT CALENDAR
All items on the Consent Calendar are considered by the City Council to be routine and will be enacted by one motion unless a Council Member request otherwise, in which case the item will be removed and considered by separate action. All Resolutions and Ordinances for Second Reading on the Consent Calendar, the motion will be deemed to "to waive the reading and adopt." A. Minutes: Regular Meeting, Tuesday, February 20, 2024.

B. Monthly Investment Report for the month of February, 2024 C. Resolution No. 24-06. Demands & Warrants for February, 2024.

2. ORDINANCE NO. 391 - INTRODUCTION: AN ORDINANCE OF THE CITY COUNCIL

OF THE CITY OF BRADBURY AMENDING THE BRADBURY MUNICIPAL CODE

REGARDING FENCE AND WALL HEIGHTS ON RESIDENTIAL PROPERTIES AND

COURT LIGHTING
The Planning Commission was asked by the City Council to look into increasing the maximum height allowed for perimeter fences and walls to eight (8) feet where a property line coincides with the City boundary. The Planning Commission discussed the request and determined that certain walls up to eight (8) feet should be allowed. They also determined that Section 9.100.100(b)(2), regarding types of court lighting, should also be amended. Ordinance No. 391 reflects the Planning Commission's recommendations. It is recommended that the City Council introduce Ordinance No. 391.

3. AUTHORIZE THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH

WILLDAN FINANCIAL SERVICES FOR A COMPREHENSIVE USER FEE STUDY A Comprehensive User Fee Study (Fee Study) is necessary to update the City's fee schedule to provide services within the City. In January 2024, Staff circulated a Request for Proposal (RFP) to solicit bids to perform a Fee Study. After a bidding process, it is recommended that the City Council approve Willdan Financial Services to perform the study in a not-to-exceed amount of $24,855, and authorize the City Manager to enter into an agreement with Wildan.

4. DISCUSSION ON BRADBURY NIGHT OUT'S AUDIO
The audio for Bradbury Night Out (BNO) has posed a challenge for Staff in recent years.

Staff has consulted with Pacific Productions (Pacific) for technical audio assistance regarding the upcoming BNO event. Pacific provided two quotes: $900 to rent audio equipment and $4,817 to purchase new audio equipment. It is recommended that the City Council elects to rent audio equipment at a not-to-exceed amount of $900 for BNO (
since it is not budgeted for Fiscal Year 2023-24.

City Council Meeting
March 19, 2024
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DISCUSSION ON LAW ENFORCEMENT SERVICES
( This item prompts a discussion on the City's current and future law enforcement services. It also allows for any action and direction from the City Council.

6. MATTERS FROM THE CITY MANAGER

MATTERS FROM THE CITY ATTORNEY

MATTERS FROM THE CITY COUNCIL
Mayor Barakat
LA County Sanitation Districts
LA County City Selection Committee
Director of Bradbury Disaster Committee
So. California Joint Powers Insurance Authority
Mayor Pro Tem Hale
Councilmember Lathro
eague of California Citie.

Duarte Community Education Council (CEC)
Councilmember Bruny
Area "D" Office of Disaster Management
Duarte Education Foundation
( Foothill Transit
Councilmember Lewis

ITEMS FOR FUTURE AGENDAS

CLOSED SESSION

CALL TO ORDER/ROLL CALL

PUBLIC COMMENT - REGARDING CLOSED SESSION ONLY
RECESS TO CLOSED SESSION REGARDING:

REPORT FROM CLOSED SESSION
City Council Meeting
March 19, 2024
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ADJOURNMENT:

The City Council will adjourn to a Regular Meeting at the Bradbury Civic Center, 600 Winston Avenue, Bradbury, CA 91008 on Tuesday, April 16, 2024 at 7:00 p.m. * ACTION ITEMS: Regardless of a staff recommendation on any agenda item, the City Council will consider such matters, including action to approve, conditionally approve, reject or continue such item. Further information on each item may be procured from City Hall. "I, Diane Jensen, City Clerk, hereby certify that I caused this agenda to be posted at the Bradbury City Hall entrance gate by 5:00pm on Friday, March 15, 2024." City Clerk - City of Bradbury
City Council Meeting
March 19, 2024
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INCORPORATED

MINUTES

CITY COUNCIL

CITY OF OF THE CITY OF BRADBURY

REGULAR MEETING
BRADBURY Tuesday, February 20, 2024 - 7:00 P.M.

BRADBURY CIVIC CENTER
600 Winston Avenue, Bradbury, CA 91008

CALL TO ORDER & PLEDGE OF ALLEGIANCE
The Regular Meeting of the City Council of the City of Bradbury was called to order by Mayor Barakat at 7:00pm followed by the Pledge of Allegiance lead by Mayor Pro Tem Hale.

ROLL CALL=
PRESENT: Mayor Barakat, Mayor Pro Tem Hale and Councilmember Lathrop.

ABSENT: Councilmembers Lewis and Bruny
STAFF: City Manager Kearney, City Clerk Jensen, Management Analyst Flores and City Attorney Reisman.

Mayor Pro Tem Hale made a motion to excuse Councilmembers Bruny and Lewis from the meeting. Councilmember Lathrop seconded the motion which carried unanimously.

APPROVAL OF AGENDA:

Councilmember Lathrop made a motion to approve the agenda with Mayor Pro Tem Hale seconding that motion which passed 3:0. The Council proceeded with the City of Bradbury business.

DISCLOSURE OF ITEMS REQUIRED BY GOVERNMENT CODE SECTION 1090 & 81000 ET. SEQ. In compliance with the California Political Reform Act, each City Councilmembers has the responsibility to disclose direct or indirect potential for a personal financial impact as a result of participation in the decision-making process concerning agenda items.

City Attorney Reisman stated that he had not been made aware of any conflicts.

PUBLIC COMMENT
Mayor Barakat opened the meeting to Public Comments. There were no members of the public present.

CC Minutes
February 20, 2024

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ACTION ITEMS*

2. CONSENT CALENDAR APPROVAL
A. Minutes: Regular Meeting, Tuesday, January 16, 2024.

B. Monthly Investment Report for the month of January 16, 2024 C. Resolution No. 24-05. Demands & Warrants for February, 2024.

D. Budget Amendment for FY 2023-24 re: Bradbury Night Out E. Adopt, waive reading in full, and authorize reading by title only of Ordinance No. 390, and read the title of Ordinance No. 390, entitled, "AN

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BRADBURY AMENDING CHAPTER 1 OF TITLE II OF THE BRADBURY MUNICIPAL CODE RELATION TO COUNCILMANIC ELECTIONS AND REORGANIZATION."
It was moved to approve the Consent Calendar by Mayor Pro Tem Hale with Councilmember Lathrop seconding that motion which passed 3:0.

3. PRESENTATION - LOS ANGELES COUNTY FIRE DEPARTMENT
The City's new Fire Chief, Steven Cabrera, introduced himself to the Council while providing updates on the LA County Fire Department.

A. Due to all of the rain in February, the Spinks Pile Burn Day has been rescheduled from to March 20th.

B. Short and Long-term goals are to reduce nonnative Eucalyptus trees by 50% to help reduce hazardous fuels.

C. Mention in Newsletter for residents to remove any Eucalyptus trees on their property.

4. DISCUSSION ON ADDING A NEW PET WASTE STATION ON THE NEWLY

ESTABLISHED LEMON AVENUE TRAIL
Staff recommended purchase and installation of a new pet waste station on the Lemon Avenue Trail. Cost for the station = $991.00. Removal of paint markings used during installation could push total cost up to $3,682.00. Council approved up to $1,000.00 to build station.

5. DISCUSSION ON THE UPCOMING CITY COUNCIL RETREAT
March gth at 8:00 am is the date for the Council Retreat. Because two councilmembers are absent, Council asked for City Manager Kearney to draft Agenda for meeting. City Manager will solicit feedback from Councilmembers and use it to ( create the final agenda for retreat.

CC Minutes
February 20, 2024

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6. MATTERS FROM THE CITY MANAGER
A. Council Retreat scheduled for March 9th at 8:00 am.

B. Spinks Burn Day rescheduled to March 20th. Council suggested sending an email to residents the day prior.

7. MATTERS FROM THE CITY ATTORNEY NONE.

MATTERS FROM THE CITY COUNCIL
Mayor Barakat - Would like brief write-up from City Staff after attending a conference describing how the conference might benefit the City of Bradbury.

Mayor Pro Tem Hale-Wanted to discuss meeting with City of Monrovia's Police Chief and Emergency Shelter but will wait until Councilmembers Lewis and Bruny are present.

Councilmember Lathrop - Nothing to discuss.

Councilmember Bruny - ABSENT
Councilmember Lewis -- ABSENT

10. ITEMS FOR FUTURE AGENDAS -
A. Emergency Shelter in back parking lot to provide supplies, First-Aid, Food, HAM Radio
B. Discuss meeting between Mayor Pro Tem Hale, City Manager Kearney and Police Chief of the City of Monrovia.

CLOSED SESSION
CALL TO ORDER/ROLL CALL - Closed session began at 7:30 pm with Mayor Barakat, Mayor Pro Tem Hale, Councilmember Lathrop, City Manager Kearney and City Attorney Reisman in attendance.

PUBLIC COMMENT - REGARDING CLOSED SESSION ONLY - No Public Comment.

RECESS TO CLOSED SESSION REGARDING:

A. CONFERENCE WITH LEGAL COUNSEL - PENDING LITIGATION. Pursuant to Government Code sec. 54956.9, (d)(1) Grow Monrovia v. City of Bradbury - L.A. Superior Court Case No. 23STCP00128
B. PENDING LITIGATION. Pending Litigation pursuant to Government pursuant to Government Code Section 54956.9(d)(4) (Based on existing facts and circumstances, the legislative body of the local agency has decided to initiate or is deciding whether to ( initiate litigation) (1 potential case).

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February 20, 2024

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REPORT FROM CLOSED SESSION:

1. Grow Monrovia v. City of Bradbury: Authorized Staff to negotiate and sign for settlement. Can bring back to Council at later date if necessary.

2. Pending Litigation: Council authorized City Attorney to file lawsuit.

ADJOURNMENT: At 8:01 pm, Mayor Pro Tem Hale moved to adjourn the meeting and Councilmember Lathrop seconded the motion. The Regular City Council Meeting was adjourned to Bradbury Civic Center, 600 Winston Avenue, Bradbury, CA 91008 on Tuesday, March 19, 2024 at 7:00pm.

SIGNED BY:

03.19.2024
RICHARD G. BARAKAT, MAYOR DATE
City of Bradbury
(
ATTEST:

03.19.2024

DIANE JENSEN, CITY CLERK DATE
City of Bradbury
CC Minutes
February 20, 2024

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City of Bradbury
Monthly Investment Report
Feb-24

CASH ON DEPOSIT BY ACCOUNT CASH & INVESTMENTS ON DEPOSIT BY FUND Bank Accounts: Amount Maturity Interest Rate Amount
Wells Fargo Bank - General Checking 83,666.45 General Fund (101) $4,487,872.96 Utility Users Tax Fund (102) $505,658.11
Deposits Fund (103) $17,149.69
Investments: Long Term Planning Fee Fund (112) $11,766.91 Local Agency Investment Fund (LAIF) $ 3,516,751.68 Technology Fee Fund (113) $10,697.44 Gas Tax Fund (200) $7,259.02
SB 1 Gas Tax Fund (201) $368.48
Metro Credit Union $ 243,000.00 07.26.2024 Prop A Fund (203) $74,383.03 Texas Exchange Bank Crowley CD $ 249,000.00 07.09.2024 Prop C Fund (204) $40,820.93 BMW Bank of NA $ 248,000.00 12.10.2024 TDA Fund (205) ($6,725.96) BMO Bank of NA 240,000.00 10/14/2025 Sewer Fund (206) $0.00 Treasury Bills $ 1,399,950.40 STPL Fund (208) $1,079.06 Recycling Grant Fund (209) $10,103.47
SB 1383 Organic Waste Recyclying (209) $19,843.48
Measure R Fund (210) $70,191.69
Measure M Fund (212) $91,853.02
$16,447.30
$590,816.86
County Park Grant Fund (217) $9,462.57
CWPP Grant Fund (219) $19,861.66
ARPA Fund (220) $1,458.81
Total $ 5,980,368.53 Total 5,980,368.53
I hereby certify that there are sufficient funds available to meet the City's obligations for the next three (3) months.

This report is prepared in accordance with the guidelines established in the Statement of Investment Policy adopted November 21, 2017 Submitted By: Reviewed By:

Laurie Stiver
City Manager Date City Manager Date
Revenues
Acct. 2022-23 2022-23 2023-24 2023-24
(
Number Account Description Budget YTD @ 06/30/2023 Budget YTD @ 02/29/2024 General Fund:
101-00-4000 Operating Transfers In #DIV/O! #DIV/O!
101-00-4010 490,000 494,100 101% 490,000 287,546 59%
Property Tax-Current Sec
101-00-4030 Property Tax-Current Uns 20,000 18,069 90% 22,000 2,034 9% 101-00-4050 Property Tax Prior Year #DIV/O! 20,190
101-00-4060 11,000 12,419 113% 12,300 7,800
Public Safety Augmentati
101-00-4070 Delinquent Taxes 9,000 10,043 112% 9,000 5,310 101-00-4100 Sales & Use Tax 3,500 2,679 77% 2,500 380
101-00-4110 Franchise Fee-Cable TV 20,000 18,640 93% 18,500 8,907 101-00-4111 PEG Fees 3,737 #DIV/O! 3,750 7,073
20,000 23,934 120% 25,000 0%
101-00-4120 Franchise Fee-SC Edisor
24825
101-00-4130 Franchise Fee-SC Refusi 25,000 32,866 131% 38,000 101-00-4140 Franchise Fee-SC Gas C 3,500 4,518 129% 5,000 0% 101-00-4150 Franchise Fee-Cal Am W 50,000 45,469 91% 46,000 : 0% 101-00-4160 AB939 Refuse Admin. Fe 10,000 0% 20,000 0%
101-00-4190 Real Property Transfer Ti 35,000 40,184 115% 35,000 4,967 101-00-4200 Motor Vehicle In-Lieu 145,000 152,883 105% 145,000 78,882 101-00-4210 Dist & Bail Forfeiture 400 509 127% 400 308 101-00-4220 Fines-City 2,500 18,343 734% 2,500 - 0%
101-00-4350 Business License 29,000 30,721 106% 29,000 16,167 101-00-4360 Movie & TV Permits 15,000 32,960 220% 15,000 6,180 101-00-4370 Bedroom License Fee 6,500 46,350 713% 6,500 5,150 101-00-4410 Variances & CUPs 1,635 3,269 200% 1,635 500 101-00-4420 Lot Line Adjustment/Zone 3,800 0% 1,500 1,902 127% 101-00-4440 Subdivisions/Lot Splits 4,800 0% 1,500 0%
80% 36,000 6,465 18%
101-00-4460 Planning Dept. Review 36,000 28,864
101-00-4470 Building Construction Per 100,000 143,770 144% 150,000 71,376 48% 101-00-4480 Building Plan Check Fees 100,000 37,569 38% 100,000 84,975 85% 101-00-4485 Landscape Plan Check P 10,000 4,168 42% 10,000 3,768 38% 101-00-4490 Green Code Compliance 25,000 16,142 65% 25,000 6,594 26% 101-00-4500 Civic Center Rental Fee 900 - 0% 900 900 100% 101-00-4530 Environmental & Other Fi 2,500 1,854 74% 2,500 698 28% 101-00-4540 City Engineering Plan Ch 90,000 71,569 80% 70,000 52,162 75% 101-00-4600 Interest Income 12,000 90,418 753% 45,000 73,810 164% 101-00-4700 Sales of Maps & Publications 107 #DIV/O! 10 0% 101-00-4800 Other Revenue 39,931 #DIV/O! #DIV/O!
101-00-4850 Cal-Am Loan Repayment 4,500 4,820 107% 4,500 0% 101-00-4900 Reimbursements 34 0% 5,000 0%
101-00-4920 Sale of Prop. A Funds #DIV/O! #DIV/O!
101-20-4260 Housing Element Grant F #DIV/O! 42,768 #DIV/O! 101-23-4950 Vacant Property Registry .... #DIV/O! #DIV/O! 101-24-4610 Donations #DIV/O!
101-00-4951 Lemon Avenue Trail Proje #DIV/O! #DIV/O!
Total General Fund Revenues 1,430,939 110% 1,378,995 821937 60% Utility Users Tax Fund:
102-00-4600 Interest 12,000 4,080 34% 12,000 37%
102-00-4830 Electric #DIV/O! 4,473 #DIV/O!
12,000 4.082 34% 12,000 4,473 37%
Deposits Fund:
103-00-2039 Chadwick Ranch Develor 60,000 0% #DIV/O!
103-00-2040 1901 Royal Oaks Dr. North : #DIV/O! 20,000 #DIVO! 1 of3
Revenues
Acct. 2022-23 2022-23 2023-24 2023-24
( Number Account Description Budget
YTD @ 06/30/2023 Budget YTD @02/29/2024
60,000 #DIV/O! 20,000 #DIV/O!
Long Term Planning Fee Fund:
112-00-4490 Long-Term Planning Fee 7,500 1,921 26% 3,500 3,421 98% 112-00-4600 LTP Fee Interest Income 125 52 42% 125 80 64%

7.625 1,973 26% 3.625 3,501 97%
Technology Fee Fund:
113-00-4520 Technology Fee 17,500 11,688 67% 10,000 5,513 55% 113-00-4600 Technology Fee Interest 550 103 19% 550 90 16% 18,050 11,791 65% 10,550 5,603 53%
Gas Tax Fund:
200-48-4260 Gas Tax 28,250 29,638 105% 28,250 25,928 92% 200-00-4600 Interest 250 10 4% 250 64 26%
28,500 29,648 104% 28.500 25,992 91%
SB1 Gas Tax Fund:
201-00-4260 Gas Tax 19,700 18,863 96% 19,700 13,397 68% 201-00-4600 Gas Tax Interest 750 70 9% 750 30 4%
20,450 18,933 93% 20,450 13,427 66%
Prop. A Fund:
( 203-40-4260 Prop. A Transit Funds 22,000 27,468 125% 22,000 17,531 80% 203-00-4600 Prop. A Transit Interest 600 287 48% 600 529 88% 22,600 27,755 123% 22,600 18,060 80%
Prop. C Fund:
204-48-4260 Prop. C Funds 18,000 22,784 127% 18,000 13,541 75% 204-48-4600 Prop. C Interest 350 173 49% 350 294 84%
18,350 22,957 125% 18,350 13,835 75%
Transportation Development Act Fund:
205-48-4260 TDA Funds 5,000 4,587 92% 5,000 948 19%
205-48-4600 TDA Interest 30 0% 30
5,030 4,587 91% 5,030 19%
Sewer Fund:
206-00-4000 Transfers In #DIV/O! - 73,161 #DIV/O!
206-50-4600 Sewer Fund Interest 10,000 4
0% #DIV/O!
206-50-4606 Winston Ave. Assessmer 74,423 73,161 98% #DIV/O! 84,423 73,165 87% 73,161 #DIV/O!
STPL Fund:
208-00-4600 STPL Interest 20 35% 20 9 45%
20 7 35% 20 9 45%
Recycling Grant Fund:
( 209-00-4260 Recycling Grant Funds 5,000 5,000 100% 5,000 0% 209-00-4600 Recycling Grant Interest 150 206 137% 150 163% 5,150 5,206 101% 5,150 244 5%
Measure R Fund:
20f3
Revenues
(
Acct. 2022-23 2022-23 2023-24 2023-24
Number Account Description Budget YTD @ 06/30/2023 Budget 210-48-4260 Measure R Funds 13,500 17,083 127% 13,500 VID 0229/225% 7,450 210-00-4600 Measure R Interest 1,200 527 44% 400 135%
14,700 17.610 120% 13,900 7,990 57%
Measure M Fund
212-48-4260 Measure M Funds 16,000 19,324 121% 16,000 9,784 61% 212-00-4600 Measure M Interest 800 487 61% 400 692 173% 16,800 19,811 118% 16,400 10,476 64%
Measure W Fund
213-48-4260 Measure W Funds 50,506 76,454 151% 50,506 0% 213-48-4600 Measure WInterest 1,000 0% #DIV/O!
Clizen's Option for Public Safety (COPS) Fund.:506 76,454 148% 50,506 215-23-4260 COPs Funds 100,000 224,440 224% 100,000 186,159 186% 215-00-4600 COPs Interest 5,500 3,221 2,200 4,067 185%
105,500 227,661 216% 102,200 190,226 186%
(
County Park Grant:
217-00-4210 County Park Grant - #DIV/0! #DIV/O!
217-00-4600 Grant Fund Interest Incor 64 10% 650 76 12% 650 64 10% 650 76 12%
Fire Safe Grant:
219-00-4260 Community Wildfire Prote 5,000 8,819 176% #DIV/O! 219-00-4600 Fire Safe Grant Interest lI 50 104 208% 159 #DIV/O! 5,050 8,923 177% = 159 #DIvo
ARPA Fund:
220-00-4215 ARPA Revenues 175,000 0% #DIV/O!
220-00-4600 Interest Income 1,200 427 36% #DIV/O!
176,200 427 0% - #DIV/O!
Total Revenues_1,954,139 1,981,993 101% 1,688,926 1,210,117 72% (
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Expenditures
2022-23 2022-23 2023-24 2023-24
Account Description Budget YTD @ 06/30/2023 Budget YTD @ 02/29/2024 General Fund:

City Council Division:
101-11-6100 Events and awards 14,000 10,994 79% 14,000 11,791 84% 101-11-6110 City Newsletter 400 265 66% 400 0%
101-11-6500 Community Support (homelessness) 4,000 3,600 90% 4,000 3,000 75% 18,400 14,859 81% 18,400 14,791 80%
City Manager Division:
101-12-5010 Salaries 150,000 153,333 102% 157,650 114,167 72% 101-12-5100 Benefits 58,099 60,662 104% 62,197 60,750 98% 101-12-6020 Meetings & Conferences 5,000 4,475 90% 5,000 2,179 44% 101-12-6025 Expense Account 1,500 320 21% 582 39%
101-12-6050 Mileage 1,000 1,098 110% 1.500 683 68%
101-12-6440 Cell Phone 900 975 108% 900 600 67%
216,499 220,863 102% 228,247 178,961 78%
City Clerk Division:
101-13-5010 Salaries 72,695 107,695 148% 73,570 51,205 70% 101-13-5100 Benefits 29,359 39,992 136% 21,267 18,613 88% 101-13-6020 Meetings & Conferences 689 #DIV/O! 1,500 1,816 121% 100 500 157 31%
101-13-6050 Mileage 52 52%
101-13-6210 Special Department Supplies 500 0% 500 0%
600 : 0% 600 : 0%
101-13-6220 Election Supplies
101-13-6225 Codification 3,500 2,916 83% 3,500 2,162 62% 106,754 151,344 142% 102,437 73,953 72%
Finance Division:
101-14-5010 Salaries 25,000 19,646 79% 22,500 16,217 72% 1-14-5100 Benefits - #DIV/O! - #DIV/O!
500 84% 500
1-14-6210 Special Department Supplies 420 15 3%
101-14-6230 Contracted Computer Services 1,500 - 0% 1,500 1,500 100% 101-14-7010 Contracted Banking Services 4,000 3,597 90% 4,000 2,782 70% 101-14-7020 Contracted Audit Services 17,000 17,510 103% 17,500 8,035 46% 101-14-7040 GASB Reports 1,000 700 70% 1,000 700 70%
49,000 41,873 85% 47,000 29,249 62%
City Attorney Division:
101-15-6125 City Attorney-Planning 10,000 8,383 84% 10,000 6,071 101-15-7020 City Attorney Retainer 34,800 31,900 92% 34,800 24,171 101-15-7070 City Attorney Special Service 2,000 34,721 1736% 25,000 14,724 101-15-7075 Development Code Update 7,000 3,245 46% 7,000 12,597 101-15-7080 Seminars & Training 1,000 385 39% 1,000 0%
101-15-7450 City Attorney-Code Enforcement 2,000 1,238 62% 1,000 2,366 56,800 79,872 141% 68,800 59,929
General Government Division:
101-16-5010 Salaries 60,331 67,321 112% 60,331 37,742 63% 101-16-5100 Benefits 21,297 16,936 80% 21,297 9,265 44% 101-16-6010 Seminars & Training 1,000 0% 1,000 97 10%
101-16-6020 Meetings & Conferences 1,000 35 4% 1,000 - 0% 101-16-6040 Transportation & Lodging 1,000 0% 1,000 0%
101-16-6050 Mileage 400 : 0% 400 234 59%
101-16-6120 Postage 400 704 176% 400 137 34%
101-16-6200 Office Supplies 2,000 5,224 261% 4,500 2,479 55% 101-16-6210 Special Departmental Supplies 16,100 0% 1,500 784 52% 101-16-6230 Computer & Website Services 4,000 12,136 303% 5,000 6,681 134% 101-16-6240 PERS UAL Payment 12,920 12,490 97% 12,920 10,918 85% 101-16-6241 PERS Replacement Benefit Contribution 3,000 2,858 95% 3,000 2,724 91% -16-6242 PERS SSA 218 Annual Fee 200 0% 200 0%
1,048 #DI0% 886 #DIV/O!
101-16-6250 Copier & Duplications
101-16-6300 Insurance 40.000 42,609 107% 57,000 53,762 94% 101-16-6400 Utilities 5,500 10,197 185% 8,000 7,032 88% 1 of4
Expenditures
2022-23 2022-23 2023-24 2023-24
Account Description Budget YTD @ 06/30/2023 Budget YTD @02/29/2024 101-16-6440 Telephone 2,000 2,210 111% 2,000 1,235 62%
101-16-6450 Building Operations 2,000 439 22% 1,000 3,347 335% 101-16-6460 Building & Cleaning Service 4,000 5,836 146% 4,000 4,256 106% 101-16-6470 Maintenance & Supplies 1,000 2,536 254% 4,500 975 22% 101-16-7435 Redistricting 743 #DIV/O! 59 #DIV/O!
101-16-6415 Street Signs 10,000 0% 10,000 0%
188,148 183,322 97% 199,048 142,613 72%
Engineering Division:
101-19-7230 Contracted Engineering Services 80,000 62,325 78% 70,000 48,679 70% 101-19-7231 Lemon Ave Trail Proj - Grant Exp Acct_FY 2023/24 #DIV/O! 226,611 #DIV/O! #DIV/O! - 275,290 #DIV/O!
Planning, Zoning & Development Division:
101-20-6020 Meetings & Conferences 100
101-20-6120 Postage 300 .... 0% 300 2,161 720%
101-20-6210 Special Department Supplies 300 0% 300 0%
101-20-6240 Environmental Filing Fees #DIV/O! #DIV/O!
101-20-7210 City Planner Retainer 46,800 31,200 67% 46,800 31,200 67% 101-20-7220 Contracted Building & Safety 90,000 82,800 92% 100,000 79,305 79% 101-20-7240 City Planner Special Service 10,000 8,828 88% 15,000 15,263 102% 101-20-7245 General Plan update (Veronica Tam) 15,000 82,903 553% 20,000 16,611 83% 101-20-7075 Development Code Update #DIV/O! #DIV/O!
162,400 205,731 127% 182,500 144,540 79%
Parks & Landscape Maintenance Division:
101-21-7015 Royal Oaks Trail Maintenance 10,000 14,232 142% 10,000 10,148 101% 101-21-7020 City Hall Grounds Maintenance 7,500 4,836 64% 7,500 4,316 58% 1-21-7021 Hillside Open Space Acquisiation 1,096 #DIV/O! 1-21-7025 Trail Maintenance 10,000 8,978 90% 10,000 797 8% 101-21-7035 Mt.Olive Entrance & Trail 12,000 6,831 57% 12,000 8,631 72% 101-21-7045 Lemon/RO Horse Trail 7,000 1,651 24% 2,960 42% 7,000
101-21-7060 Street Tree Trimming 15,000 8,245 55% 5,000 2,750 55% 61,500 44,773 73% 51,500 30,698 60%
Public Safety Division:
101-23-6210 Special Departmental Services 50 52 104% 50 6,192 12384% 101-23-6210 Hazard Mitigation Plan Update 15,000 0%
101-23-7410 Contract Services Sheriff 128,000 107,295 84% 139,463 80,631 58% 101-23-7420 City Hall Security 3,500 2,976 85% 3,500 1,625 46% 101-23-7450 Code Enforcement 1,500 1,549 103% 1,500 428 29% 101-23-7757 AED Purchase #DIV/O! #DIV/O!
133,050 111,872 84% 159,513 88,376 56%
Emergency Preparedness Division:
101-24-6010 Seminars & Training 100 44 44% 100 0%
101-24-6020 Meetings & Conferences 500 27 5% 500 0%
101-24-6030 Memberships & Dues 450 900 200% 450 900 200% 101-24-6100 Events & Awards 200 0% 200 0%
101-24-6470 Maintenance & Supplies 5,000 1.615 32% 5,000 0% 101-24-6480 Civic Center Generator 300 0% 300 1,555 518% 6,550 2,586 39% 6,550 2,455 37%
Animal & Pest Control Division:
101-25-7000 Animal Control Services 8,500 10,811 127% 10,500 8,098 77% 101-25-7010 Pest Control Services 500 0% 500 0%
9,000 10,811 120% 11,000 8,098 74%
Intergovernmental Relations Division:
101-30-6030 Memberships & Dues 11,000 11,479 104% 12,000 9,996 -
11,000 11,479 104% 12,000 9,996
General Fund Totals 1,019,101 1,079,385 106% 1,086,995 1,059,449 97% 2 of4
Expenditures
2022-23 2022-23 2023-24 2023-24
Account Description Budget YTD @ 06/30/2023 Budget YTD @02/29/2024 Utility Users Tax Fund:
102-42-7630 NPDES Stormwater Compliance 1,600 11,729 733% 16,000 59,386 371% 102-42-7631 RH/SGRWM Joint Powers Authority #DIV/O! 28,559 #DIV/O! 1,600 11,729 #DIV/O! 16,000 87,945 #DIV/OT
Deposits Fund:
103-00-2039 Chadwick Ranch Development 50,000 0% #DIV/O! 103-00-2040 1901 Royal Oaks Dr. North #DIVO! 20,000 #DIV/O! 50,000 0% 20,000 #DIV/O!
Long Term Planning Fee Fund:
112-20-7245 General Plan Expense #DIV/O! #DIV/O!
#DIV/O! : :
#DIVIO!
Technology Fee Fund:
113-20-4500 Permit Digitizing #DIV/O! 300 #DIV/O!
113-20-7730 Website 5,000 1,300 36% 5,000 3,206
64%
113-20-7040 Non-Capitalized Equipment - Sonic Firewall 10,000 113-20-8120 Capital Equipment-Server & Copier 12,000 10,770 90% 14,000 8,168 58% 17,000 12,570 74% 29,000 11,674 40%
Gas Tax Fund:
200-48-6400 Utilities-Select System 11,000 11,357 103% 10,500 9,388 89% 200-48-6410 Street Lights 11,000 11,124 101% 10,500 8,826 84% 200-48-7000 PW Contract Services 600 406 68% 600 0%
200-48-7290 Street Sweeping 4,000 3,651 91% 4,000 678 17% 200-48-7750 Wild Rose Project 6,430 605 9% 6,430 0%
33,030 27,143 82% 32,030 18,892 59%
St. Gas Tax Fund:
201-48-7750 Wild Rose Project 61,070 20,055 33% 28,070 11,240 40% 201-48-7755 City Wide Slurry Seal #DIV/O! #DIV/O!
61,070 20,055 33% 28,070 11,240 40%
Prop. A Fund:
203-00-7600 Sale of Prop. A Funds
- #DIV/O! - #DIVIO!
Prop. C Fund:
204-20-6030 Memberships & Dues 400 0% 400 0%
204-40-7325 Transit Services 8,449 7,744 92% 8,449 4,928 58% 204-48-7745 Royal Oaks North Curb Extension
204-48-7750 Wild Rose Project 21,220 604 21,220
30,069 8,348 28% 30,069 4,928 16%
Transportation Development Act Fund:
205-48-7045 RO Trail 5,000 856 17% 4,000 550 14%
205-48-7720 Lemon/RO Horse Trail Project #DIV/O! #DIV/O! 205-48-7735 Royal Oaks & Mt. Olive Trail Rehab. : #DIV/O! 205-00-7760 Return of Funds #DIV/O! #DIV/O!
5,000 856 #DIV/0! 4,000 550 #DIV/O!
Sewer Fund:
206-50-7601 Mt. Olive Lane Sewer Project #DIV/O! #DIV/O! 206-50-7602 DUSD Message Board : #DIV/O! #DIV/O!
206-50-7606 Winston Ave Project "..
#DIV/O! #DIV/O!
#DIV/O! #DIV/O!
STPL Fund:
208-48-7750 Wild Rose Project 1,055 0% 1,055 0%
1,055 0% 1,055 : 0%
(
Recycling Grant Fund:
209-35-7300 Recycling Education 5,000 6,695 134% 5,000 503 5,000 6,695 1 5,000 503
3 of 4
Expenditures
2022-23 2022-23 2023-24 2023-24
Account Description Budget YTD @ 06/30/2023 Budget YTD @ 02/29/2024 Measure R Fund:
210-48-7750 Wild Rose Project 32% 82,739 4,048 5%

88.789 28321 32% 82,739
5%
Measure M Fund
212-48-7750 Wild Rose Project 58,470 0% 93,470
0%
58,470 0% 93,470 0%
Measure W Fund
213-42-7630 NPDES Stormwater Compliance 50,506 50,506 1,356 50,506 17.887 94%
50,506 1,356 3%
Citizen's Option for Public Safety (COPS) Fund:
( -23-7410 Contract Services Sheriff #DIV/O! #DIV/O!
-. 3-23-7411 Contract CSO Services & Supplies 124,884 227% 149,528 0% 350000
124,884 227% 149,528 0%
County Park Grant:
217-21-7650 Civic Center Park 1,000 0% 1,000 0%
1,000 0% 1,000 0%
Fire Safe Grant 14-USFS-SFA-0053:
219-21-7761 Community Wildfire Protection Plan 38% #DIV/O! 5,000 1.885 38%
#DIV/O!
ARPA Fund:
220-00-5000 Operating Transfers Out 132,500 0% #DIV/O!
220-00-6215 ARPA Expenses 5,300 :
0% #DIV/O!
137,800 0% #DIV/O!
Total Expenditures 1,619,440 1,369,408 85% 1,609,462 1,220,585 76% (
4 of 4
RESOLUTION NO. 24-06

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRADBURY, CALIFORNIA, APPROVES THE DEMANDS & WARRANTS FOR PRE-RELEASE CHECKS #17862 and 17863 TOTALLING $2,231.86 and REGULAR CHECKS #17865 through 17890, PAYROLL, ACH, EFT AND & EMPLOYEE BENEFITS TOTALLING $45,754.70.

The City Council of the City of Bradbury does hereby resolve as follows:

Section 1. Pre-Release Checks
That the demands as set forth hereinafter are approved and warrants authorized to be drawn from the General Checking account for Pre-Release checks from said demands in the amount of $1,918.00 during the month of March 2024.

CHECK # VENDOR/INVOICE # INVOICE DESCRIPTION SUBTOTAL TOTAL PAID Locksmith
Fix front door lock & double door lock
17862 General Pro Services in council chambers $1,418.00 Acct. 101.16.6450
Reimbursement
17863 Kevin Kearney BNOP Deposit Habit Truck $500.00
Acct. 101.11.6100

Page 1 of 7 ends

Supply Reimbursement Feb. '24
17865 Mario Flores Cotton Towels + Graffit Remover $21.43 Acct. 101.21.7015
Burrtec Waste Services Inv. Street Sweeping Jan '24
17866 $338.92
N011654914 Acct. 213.42.7630
Registrar-Recorder County
Voter Notification Post Card
17867 Clerk Inv. #24- $313.76
4002 Acct. 101.13.6220
17868 More Services Postage/APN Lists
Inv. 24-087 Acct. 101.20.6120 $265.00
17869 US Bank Custody Charges May'2023
Acct. 101.14.7010 $33.00
17870 Custody Charges Feb. '24
US Bank $77.00
Acct. 101.14.7010
17871 T-Mobile Mobile Business Internet (Hot Spot)
Inv. #975204096-31 Acct. 113.20.8120 $1.00
Landscape Services March '24
City Hall: Acct. 101.21.7020 $239.74
17872 Priority Landscape R.O. Dr. North Acct. 101.21.7015 $461.02 Inv. #16592 Mt. Olive Dr. Acct. 101.21.7035 $1,874.51
$617.22
Lemon Trail: Acct. 101.21.7045 $161.53
New Lemon Trail: Acct. 101.21.7045 $395.00
Coverall Office Cleaning - March '24
17873 Inv. #1527154491 $394.00
Acct. 101.16.6460
17874 Consensus E-Fax March '24
$10.00
Inv. #2931301 Acct. 101.16.6230
Engineering Services Jan. 24
RKA
Acct. 101.19.7230
17875 Inv. 34441 City Engineering Services $1,029.00 $6,447.00 Inv. 34442 Development Projects $5,208.00
Inv. 34443 Starlite Dr. Sewer Extension $210.00
17876 Finance Director Feb. '24 Acct.

Suresh Malkani $3,578.55
101.14.5010

Page 2 of 7 ends

LA County Sheriff Law Enforcement Jan. '24
17877 $11,650.23
Inv. #242025EC Acct. 101-23-7410
17878 Pasadena Humane Society Animal Control February 24 Acct.

Inv#FEB2024Bradbury 101-25-7000 $1,012.28
17879 Monthly Cell Phone March '24
Kevin Kearney Acct. 101.12.6440 $75.00
Bradbury Safety Element Update FY
De Novo Planning Group
17880 2022-23 $2,585.00
Inv. #3809
Acct. 01.20.7245
17881 City of Monrovia Inv.# City Transportation Jan. '24 2401243 Acct. 204.40.7325 $704.07
17882 Burrtec Waste Services Inv. Street Sweeping Feb'24 N011668394 Acct. 213.42.7630 $338.92
Jones Mayer, Attorneys Outside Counsel Feb'24 Fees
Inv. #121495 Retainer Amount 101.15.7020 $3,000.00
Inv. #121169 243 Barranca Ave Receivership $114.00
17883 $6,391.50
Inv. #121170 Code Enforcement -101.15.7450 $456.00
Inv. #121148 Grow Monrovia 101.15.7070 $1,909.50
Inv. #121171 Zoning/Gen. Plan 101.15.7075 $912.00
VCA Plan Check Services
17884 $3,694.55
Inv. #84314 Acct. 101.20.7220
Reimbursement
3 night parking CM conference $40.00
17885 Kevin Kearney MMASC Conference - Kevin $100.00 $240.00 MMASC Conference - Mario $100.00
17886 SGVCMA City Managers' Association Lunch
Acct. 101.12.6020 $45.00
Professional Services
17887 VCA $3900.00
Inv. # 84341 1. Kasama Retainer 101.20.7210 $1320.00 $5,220.00 Kasama Hourly 101.20.7240
Broadvoice City Hall Phone
17888 03.14.24 thru 04.14.24 Acct. $209.99
Inv.# 694678
101.16.6400
City Hall Fire Alarm Service
Frontier
17889 02.22.24 thru 03.21.24 $87.76
626-358-3218-050769-5
Acct. 101.23.7420
Post Alarm Services City Hall Alarm April '24
17890 $146.23
Inv # 1667989 Acct. 101.23.7420

Page 3 of 7 ends

That the demands as set forth hereinafter are approved and warrants authorized to be drawn from the General Checking Account for from said demands in the amount of $19,379.59 during the month of March 2024.

Salary
Kevin Kearney Acct. 101.12.5010 $15,833.33
ACH $11,582.96
City Manager Withholdings
Acct. 101.00.2011 -$4,250.37
Salary
Acct. 101.13.5010 $6,145.83
Diane Jensen Withholdings
ACH $4,087.86
City Clerk Acct. 101.00.2011 -$1,581.67)
PERS Pepra
Acct: 101.13.5100 -$476.30
Salary
Acct. 101.16.5010 $5,416.66
Mario Flores Withholdings
ACH Acct. 101.00.2011 $3,708.77
Management Analyst -$1,288.09
PERS Pepra
Acct: 101.16.5100 -$419.80
Section 4-ACH Payments
That the demands as set forth hereinafter are approved and warrants authorized to be drawn from the General Checking Account for payments from said demands in the amount of 14,107.21 during the month of March, 2024.

Employee Development Dept.

ACH EDD - March '24 State Tax Withholdings $1,401.72 $1,648.28 SDI $246.56
Acct. 101.00.2011
Internal Revenue Department
Federal Tax Withholdings $3,529.85
S. Security (employee) $1,544.57
ACH S. Security (City) $1,544.57 $7,413.03
IRS - March '24
Medicare (Employee) $397.02
Medicare (City) $397.02
Acct. 101-00-2011
ACH IRS Form 941 Q3 Form 941 Taxes $554.35
CM K. Kearney $2,707.50
Acct. 101.12.5100
ACH CAL PERS March '24 CC D. Jensen $948.30 $4,491.55
Acct. 101.13.5100
MA. M. Flores $835.75
Acct, 10116.56100

Page 4 of 7 ends

Section 5- EFT Payments
That the demands as set forth hereinafter are approved and warrants authorized to be drawn from the General Checking Account forpayments from said demands in the amount of $5,048.49 during the month of March, 2024.

Cal American Water 2256 Gardi Street
EFT Acct: 1175512069 Service 01.10.24 - 02.06.24 Paid on

03.01.2024 $71.16
Due: 03.01.2024 Acct. 200.48.6400
Cal American Water 2410 Mt. Olive Ln. IRRIG.

EFT Acct: 210020461222 Service 01.10.24 - 02.06.24 Paid on

03.01.2024 $48.22
Due:03.01.2024 Acct. 200.48.6400
Cal American Water 301 Mt. Olive St. IRRIG
EFT #210021468844 Service 01.10.24 - 02.06.24 Paid on

03.01.2024 $167.55
Due: 03.01.2024 Acct. 200.48.6400
Spectrum Inv. Office Internet
#0101050022324 Service 02.23.24 - 03.22.24 Paid on
EFT $169.98
Due: 03.11.2024 Acct. 101.16.6230 03.11.2024
Southern CA Edison 600 Winston City Hall
EFT No. 8001919708 Service 01.23.24 - 02.22.24 Paid on

03.09.2024 $277.02
Due: 03.12.2024 Acct. 101.16.6400
Southern CA Edison 2298 Gardi Street
EFT No. 700096844036 Service 01.23.24 - 02.22.24 Paid on

03.09.2024 $43.09
Due: 03.13.2024 Acct. 200.48.6400
So. Calif. Gas 600 Winston Ave.

EFT No. 12971762005 Service 01.22.24 - 02.21.24 Paid on

03.13.2024 $88.87
Due 03.14.2024 Acct. 101.16.6400
Southern CA Edison 600 Winston LS-1-Allnite
EFT No. 700162442207 Service 02.01.2024-02.29.2024 Paid on

03.19.2024 $1,112.93
Due 03.22.2024 Acct. 200.48.6410
Cal American Water 1775 Woodlyn Lane Scheduled to
EFT No. 210019988024 Service 02.03.24 - 03.05.2024 $151.23 pay
Due: 04.01.2024 Acct. 200.48.6400 04.01.2024
Cal American Water 600 Winston Avenue Scheduled to
EFT No. 210019989065 Service 02.03.24 - 03.05.2024 pay on $28.52 Due: 04.01.2024 Acct. 101.16.6400 04.01.2024

Page 5 of 7 ends

Notary Services 101.12.6025 -$38.00
(
UPS mailing for Notary Stamp $13.57
101.16.6120
US Visa VCN Recording Fee 101.12.6025 $44.75
LOEWS Hotels Manager Conference $1,567.56
Kevin's Card
101.12.6020 $537.30
In RECESS Inc. BNO Ice Cream $941.94
Deposit 101.11.6100
USPS Stamps 101.16.6120 $68.00
Western Fence Co. (Mt. Olive repairs)
US Visa 101.21.7035 $890.00
$895.51
Mario's Card Dollar Tree - AA & AAA Batteries
$5.51
101.16.620(
Stamps 101.16.6120 -$19.99
| Home Depot for Door Handle
101.16.6470 $62.81)
TOPS Products W4 Tax Forms 11.80
TOPS 1099 Tax Forms 101.16.6470 27.75
Amazon - Returned Printer Toners
101.16.6250 -$301.35
US Visa 99 Cent Store - BD Card, Balloons
( $11.03 $426.85
Diane's Card Mark Handler 101.16.6450
Amazon -
Paper Cutter 101.16.6200
Keyboard/Mouse 113.20.7040
Envelopes 9"x12" 101.16.6200 10.99 26.99
Binder Dividers 101.16.6200 Toners 25.60 12.97
x Afor printer 101.16.6200 282.00
Broadvoice 101.16.6440 $209.99
Smart&Final-Waters 101.16.6020 $32.21
(

Page 6 of 7 ends

RESOLUTION 24-06
Richard G. Barakat
Mayor
ATTEST:
( " Diane Jensen, City Clerk, hereby certify that the foregoing Resolution, being Resolution No. 24-06, was duly adopted by the City Council of the City of Bradbury, California, at a regular meeting held on the 19th of March, 2024 by the following roll call vote:"
AYES:

NOES:

ABSENT:

Diane Jensen
City Clerk

Page 7 of 7 ends

CORPORATE
Richard G. Barakat, Mayor (District 3)
OFTE Richard T. Hale, Jr. Mayor Pro Tem (District 1)
Monte Lewis, Council Member (District 2)
BRADBURY Bruce Lathrop, Council Member (District 4)
Elizabeth Bruny, Council Member (District 5)
City of Bradbury
Agenda Report
TO: Honorable Mayor and Council Members
FROM: Kevin Kearney, City Manager
Jim Kasama, City Pianner
DATE: March 19, 2024
SUBJECT: ORDINANCE NO. 391 - Introduction

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

BRADBURY AMENDING THE BRADBURY MUNICIPAL CODE

REGARDING FENCE AND WALL HEIGHTS ON RESIDENTIAL

PROPERTIES AND COURT LIGHTING
ATTACHMENTS:
1) Map and photos of City boundary areas accessible by the public 2) Planning Commission Resolution No. PC 24-320
3) Chapter 100 - Fences, Hedges, Walls and Courts - Redline 4) Ordinance No. 391

INTRODUCTION
The Planning Commission was asked by the City Council to look into increasing the maximum height allowed for perimeter fences and walls to eight (8) feet where a property line coincides with the City boundary at areas accessible by the public, such as the Sawpit Wash. A discussion on this matter was initiated at the December 6, 2023, special Planning Commission meeting, and the Commission asked that the discussion be continued to have staff provide additional information. The Commission also noted that there are other aspects of Chapter 100 - Fences, Hedges, Walls and Courts that should also be updated.

At the January 24, 2024, regular Planning Commission meeting, staff provided the attached map and photos of areas along the City boundary that are accessible by the public. These areas are along the Sawpit Wash, at the Bradoaks Avenue cul-de-sac adjacent to the Sawpit Wash, Norumbega Drive at 157 and 158 Sawpit Lane, and the properties on the south side of Gardi Street.

AGENDA ITEM NO. _
Ordinance No. 391 - Introduction
March 19, 2024 Page 2 of 4
The Planning Commission determined that fences and walls along the City boundary at these properties should be allowed to be up to eight (8) feet tall to discourage unauthorized access. The Commission also agreed that Section 9.100.100.(b)(2) regarding the type of court lighting should be amended because it references metal halide lighting, which is an obsolete type of lighting. The Commission directed staff to prepare a draft ordinance for the Commission's review at the February 28, 2024, meeting.

PLANNING COMMISSION ACTION
The Planning Commission reviewed a draft ordinance at the February 28, 2024, regular meeting. The draft ordinance proposed to amend Section 9.100.040 - Fences, walls, windscreens and hedge height limitations, by adding the following seventh subsection:
(7) Fence and wall height exceptions. Fence and wall heights may exceed six feet, but shall not exceed eight feet in height in the following locations:
(a) Rear yards on the south side of Gardi Street;
(b) Perimeter areas abutting Bradbury Road and Wildrose Avenue (c) Perimeter areas (with the exception of the properties on Lemon Avenue immediately and west of Barranca Road) in the A-5 zone directly abutting property in the City of Monrovia.

The Commission found the wording of proposed Subsection (7)(c) awkward, and revised it to read as follows:
(c) Perimeter areas (with the exception of the properties on Lemon Avenue immediately and west of Barranca Road) in the A-5 zone directly abutting along property in the City of Monrovia (with the exception of the properties on Lemon Avenue immediately and west of Barranca Road).

The draft ordinance also proposed to amend Subsection (2) Type of Section

9.100.100.(b) Court lighting, to eliminate the reference to an obsolete type of lamp:
(2) Type. Lamps shall be metal halide type of not more than 1,000 watts each or equal. Lamps shall be horizontally mounted, with light directed down toward the ground, rectilinear-type, sharp cutoff fixtures.

The Commission noted that the crucial aspect of the court lighting regulations is that the lights be shielded to shine down onto the courts and that a limit on wattage is not necessary. The requirement for shielding is stated in Subsection (5). It was further noted that the current state-of-the-art lighting is LEDs and if a new type of lighting is developed in the future, the Code can again be amended. The Commission revised the wording of Subsection 9.100.100.(b)(2) to be as follows:

Ordinance No. 391 - Introduction
March 19, 2024 Page 3 of 4
(2) Type. Lamps shall be metal halide LED type of not more than 1,000 watts each or equal. Lamps-and shall be horizontally mounted, with light directed down toward the ground, rectilinear-type, sharp cutoff fixtures.

The Planning Commission adopted the attached Resolution No. PC 24-320 to recommend to the City Council approval and adoption of an ordinance amending the municipal code regarding fence and wall heights on residential properties and court lighting, and that the ordinance be found to be exempt pursuant to the California Environmental Quality Act (CEQA).

PROPOSED ORDINANCE
The regulations for fences, hedges, walls, and courts are in Chapter 100 of the Development Code. A redline version is attached. The height limitations are listed in Section 9.100.040, and the court lighting requirements are listed in Section 9.100.100.(b).

The proposed amendments were reviewed by the Planning Commission, which recommended the afore-described revisions. These revisions were reviewed by the City Attorney, and the attached Ordinance No. 391 has been drafted to amend Section

9.100.040 - Fences, walls, windscreens and hedge height limitations, with a seventh subsection as follows:
(7) Fence and wall height exceptions. Fence and wall heights may exceed six feet, but shall not exceed eight feet in height in the following locations:
(a) Rear yards on the south side of Gardi Street;
(b) Perimeter areas abutting Bradbury Road and Wildrose Avenue; and (c) Perimeter areas in the A-5 zone, any portion of which abuts property in the City of Monrovia.

Ordinance No. 391 also amends Subsection 9. 100.100. (b)(2) as follows:
(2) Type. Lamps shall be LED type. Lamps shall be horizontally mounted, with light directed down toward the ground, rectilinear type, with sharp cutoff fixtures.

ENVIRONMENTAL REVIEW
It is recommended that the project be determined to qualify as exempt under the provisions of the California Environmental Quality Act (CEQA) pursuant to the common sense exemption set forth in Section 15061(b)(3) of the CEQA Guidelines because the ordinance will not cause any significant effect on the environment, and pursuant to Section 15305 of the CEQA Guidelines because the amendments are minor alterations in land use limitations.

The proposed ordinance would adopt policies affecting minor land use features and will not change the density, intensity, or allowed uses, or otherwise have other effects on the environment. The proposed ordinance is not for any specific project and therefore will not Ordinance No. 391 - Introduction
March 19, 2024 Page 4 of 4
impact any environmental resource or hazardous or critical concern, will not create cumulative impacts, or impacts to scenic highways, hazardous waste sites, or historical resources.

FINDINGS
Ordinance No. 391 affects minor land use features without changing any density, intensity, or allowed uses. The amendments will not have effects on the environment. It is recommended that the proposed ordinance be found to be consistent with the City's General Plan, and that it is exempt in compliance with the California Environmental Quality Act (CEQA).

PUBLIC NOTICE
At least ten days prior to the March 19, 2024, meeting, a notice of the public hearing for Ordinance No. 391 was mailed to the owners of the affected properties in the City o Bradbury, and to the owners of any adjacent properties in the City of Monrovia. The notice was also posted at the three locations stipulated by City Council Resolution No. 1226, and on the gate at the westerly terminus of Deodar Lane.

RECOMMENDATION AND ACTION
The City Council is to open a public hearing and solicit testimony on proposed Ordinance No. 391. After the testimony, the Council is to close the public hearing and it is recommended that the Council determine that the findings can be made to approve and introduce Ordinance No. 391 and schedule the second reading and adoption for the regular meeting on April 16, 2024.

ORDINANCE NO. 391

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

BRADBURY AMENDING THE BRADBURY MUNICIPAL CODE

REGARDING FENCE AND WALL HEIGHTS ON RESIDENTIAL

PROPERTIES AND COURT LIGHTING

ATTACHMENTS
1) Map and photos of City boundary areas accessible by the public 2) Planning Commission Resolution No. PC 24-320
3) Chapter 100 - Fences, Hedges, Walls and Courts - Redline 4) Ordinance No. 391
AGENDA REPORT - ORDINANCE NO. 391
ATTACHMENT 1
Map and photos of City boundary
areas accessible by the public
academy of Music/
for the Blind
Little Free Library
157 158 Bradbury
Canyon
Sawpit
E Wash Canyon
Ave Bradbury Farm.
11 Starcrest 0
Quarter Creek
1 Bivd Farms & Stables
Wllows!
Randashree (
Wildrose Ave of Incial
Mountain Ave
Palms Ave
Bellaventage Farms
Dunroth Farm filbur C. Pearce Housel
Lime Ave rank Lloyd Wright
Conat:

E Lemon Ave Bradbury
Dalbo Se
Elementary school Royalview S
ation Bracbury City Hail Vineyard Ave
Care
Harianna B Terrado Dr 2350 Rov
: Obe Are rish Rose Farms STEAM A
2108 2226/2238 Gardi
| Oaks
Orange Ave 1901 2060 2254/2302a3 Roval
Orange Ave Oaks Pal
Royal Oaks Dr Royal Oaks Dr Royal Oaks Dr
Quick Biology Inc. Royal Oaks Dr
Mt
RNA Sacuancina tst St
Service, RNA Sec Da. 1st St Atin St
Sara Tanas. Ruan a Victa S Chimee Ave I Basher St
Second St Baylor S: Dr
Gọo gle :
000 9o0
Access to Sawpit Wash from Bradoaks Avenue
Access to Sawpit Wash from Wildrose Avenue
Shared driveway / extension of Foothill Blvd. that crosses over the Sawpit Wash Shared driveway that crosses over the Sawpit Wash and ends at Deodar West. poration
A shared driveway crosses over the Sawpit Wash and ends at Deodar West. The Sawpit Wash trail is adjacent to 11 Deodar West, and 88 & 99 Oak Meadow Lane. © All Eaglevilew Technology Corpor
Bradoaks Avenue cul-de-sac ending at 99 Oak Meadow Lane and adjacent to the Sawpit Wash.

Fence and landscaping separating Norumbega Drive from 157 & 158 Sawpit Lane Rear gate at 2060 Gardi Street Rear gate at 2108 Gardi Street @ All Eagleview Technology Corporation
Rear gate at 2226 Gardi Street Rear gate at 2238 Gardi Street All EagleView Technology Corporation
Rear of 2254 Gardi Street at Mt. Olive Drive Rear of 2302 Gardi Street at Mt. Olive Drive @All Eagleview Technology Corporation
Rear gate and wall of 2302 Gardi Street & Rear wall of 2312 Gardi Street ®A orporatlon
2350 Gardi Street & School field School field as seen from trail AGENDA REPORT - ORDINANCE NO. 391
ATTACHMENT 2
PLANNING COMMISSION RESOLUTION NO. PC 24-320

A RESOLUTION OF THE PLANNING COMMISSION OF THE

CITY OF BRADBURY, CALIFORNIA, SETTING FORTH THE

FINDINGS OF FACT AND A DECISION TO RECOMMEND TO

THE CITY COUNCIL APPROVAL AND ADOPTION OF AN

ORDINANCE AMENDING THE BRADBURY MUNICIPAL

CODE REGARDING FENCE AND WALL HEIGHTS ON

RESIDENTIAL PROPERTIES AND EXTERIOR AND COURT

LIGHTING AND FINDING THE ORDINANCE TO BE EXEMPT

PURSUANT TO THE COMMON SENSE EXEMPTION OF THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
GUIDELINES SECTION 15061(b)(3)
PLANNING COMMISSION RESOLUTION NO. PC 24-320

A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF

BRADBURY, CALIFORNIA, SETTING FORTH THE FINDINGS OF FACT

AND A DECISION TO RECOMMEND TO THE CITY COUNCIL

APPROVAL AND ADOPTION OF AN ORDINANCE AMENDING THE

BRADBURY MUNICIPAL CODE REGARDING FENCE AND WALL

HEIGHTS ON RESIDENTIAL PROPERTIES AND EXTERIOR AND

COURT LIGHTING AND FINDING THE ORDINANCE TO BE EXEMPT

PURSUANT TO THE COMMON SENSE EXEMPTION OF CALIFORNIA

ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES SECTION
15061(b)(3)
WHEREAS, the Municipal Code is to be amended because a maximum height of six feet for property line fences and walls along portions of the City boundary is inadequate to discourage unauthorized access, and a specific type of lighting is obsolete.

NOW, THEREFORE, THE PLANNING COMMISSION OF THE CITY OF
BRADBURY, DOES HEREBY RESOLVE, FIND, AND DETERMINE AS FOLLOWS:

SECTION A. The Planning Commission finds that a public hearing has been conducted at the regular meeting on February 28, 2024, and declares that the information in the agenda report, and the testimony at the public hearing are incorporated in this resolution and comprises the bases on which the findings have been made.

SECTION B. The Planning Commission finds and declares that the proposed ordinance is consistent with the General Plan.

SECTION C. The Planning Commission hereby recommends to the City Council the approval and adoption of the ordinance.

SECTION D: The Planning Commission further recommends that the City Council find that the ordinance is exempt under the provisions of the California Environmental Quality Act (CEQA) pursuant to the common sense exemption set forth in Section 15061(b)(3) of the CEQA Guidelines that CEQA only applies to projects which have the potential for causing a significant effect on the environment and where it can be seen with certainty that there is no possibility that the activity will have a significant effect, the activity is not subject to CEQA
SECTION E. The City Clerk shall certify to the adoption of this Resolution. - Signatures on next page -
PASSED, APPROVED, AND ADOPTED this 28th day of February, 2024.

Hale Ruta
Darlene Kuba
Chairperson
ATTEST:

Diane Jensen
City Clerk
1, Diane Jensen, City Clerk of the City of Bradbury, hereby certify that the foregoing resolution, being Resolution No. PC 24-320, was duly passed and adopted by the Planning Commission of the City of Bradbury, California, signed by the Chairperson, and attested by the City Clerk, at a regular meeting of the Planning Commission held on the AVES: Changurson Kuba, Vice Charguen Hemandez
immissions ones Ha/bmenn and
ABSTAIN: NONE
ABSENT: \ NONE
NONE
Diane Jensen
City Clerk
City of Bradbury
-2- PC 24-320
AGENDA REPORT - ORDINANCE NO. 391
ATTACHMENT 3
Chapter 100 - Fences, Hedges, Walls and Courts
Redline version
CHAPTER 100 - FENCES, HEDGES, WALLS AND COURTS (Redline) Sec. 9.100.010. Purpose.

The purpose of this chapter is to provide minimum standards for the construction and installation of fences, hedges, walls and courts. (Ord. No. 297, § 9.06.030.010, 3-20-2007)
Sec. 9.100.020. Applicability.

From and after the effective date of the ordinance from which this chapter is derived, no court, fence, hedge, wall or retaining wall shall be built, erected, constructed, enlarged, relocated or structurally altered except in conformity with the provisions of this chapter.
(Ord. No. 297, § 9.06.030.020, 3-20-2007)
Sec. 9.100.030. Definitions.

The following words and phrases, when used in the chapter, shall, for the purpose of this chapter, have the meanings respectively ascribed to them in this section:

Corner lot means a lot or parcel of land situated at the junction of and abutting on two intersecting streets.

Court means a tennis, handball, badminton, volleyball, racquetball and sport court.

Fence means an enclosing structure made of wire, wood, metal, masonry or other materials, having uniformly spaced openings in its vertical surface with a total area of openings equal to 40 percent or more of the total vertical area of the structures. Typical fences are wire fences, ornamental iron fences, wood picket fences, wood lattice fences, wood rail fences and masonry block or brick fences.

Finished ground surface means the ground surface within a yard which has been surfaced with concrete, brick, stones, bituminous materials, crushed rock, gravel, sand or similar materials, or on which grass, flowers, shrubbery or trees have been planted, or which has been graded in preparation for surfacing or planting.

Front yard means a yard between the front line of the lot and the front line of the main building and which extends across the entire width of the lot; provided, however, that upon vacant property the front yard shall be the yard between the front line of the lot and the front yard setback line ascribed to such lot, and which extends across the entire width of the lot.

Lot means a parcel of land recorded as a lot or otherwise approved by the City Council as a building site for the construction of one main building.

Chapter 100 - Fences, Hedges, Walls and Courts (Redline) Page 1 of 7 Rear yard means a yard between the rear line of the lot and the rear line of the main building which extends across the entire width of the lot. Where a public alley exists at the rear lot line, one-half, but not to exceed ten feet, of such alley may be considered to be a portion of such rear yard; provided, however, that upon vacant property the rear yard shall be the yard between the rear line of the lot and the rear yard setback line ascribed to such lot, and which extends across the entire width of the lot.

Required yards means those portions of a lot or building site upon which no portion of a main building is permitted to be constructed by the provisions of this title, relating to zoning.

Retaining wall means a structure made of wood, metal, masonry or other materials designed to withstand pressure exerted by earth or by water or by both.

Side street line of a corner lot means the side line of a corner lot along the side of the lot abutting on a street.

Side yard means a yard between the side line of the lot and the side line of the main building and which extends from the front yard to the rear yard; provided, however, that upon vacant property the side yard shall be the yard between the side line of the lot and the side yard setback line ascribed to such lot, and which extends across the entire width of the lot.

Yard means that portion of the same lot or building site upon which a building is situated, which remains open and unoccupied except by stairways, porches, landing places, cornices, canopies, eaves, chimneys, fireplaces, detached accessory buildings and garages.

Yard wall means an enclosing structure made of wood, metal, masonry or other material, having openings in its vertical surface with a total area of openings equal to less than 40 percent of the total vertical area of the structure. Typical yard walls are wood panel walls, grapestake walls, plastic-screen walls, monolithic concrete walls and masonry block or brick walls. Any fence covered or partially covered with any view-obscuring material shall be considered a wall for the purpose of this chapter. (Ord. No. 297, § 9.06.030.030, 3-20-2007)
Sec. 9.100.040. Fences, walls, windscreens and hedge height limitations.

Chapter 100 - Fences, Hedges, Walls and Courts (Redline) Page 2 of 7 (1) Height abutting public or private street. Hedges, yard walls and retaining walls within the yard abutting public or private streets shall not exceed three feet in height. Fences within the yard abutting public or private streets shall not exceed six feet in height. Fences may be located on top of yard walls or retaining walls within the yards abutting public or private street area, provided the height of the yard wall or retaining wall does not exceed three feet and the total combined height thereof does not exceed six feet. (2) Height not abutting street. Fences, hedges, yard walls and retaining walls within the required rear yard shall not exceed six feet in height. (3) Court fences. Notwithstanding any other provisions hereof, a tennis, handball, badminton, volleyball, racquetball and sport court may be enclosed by a wire fence not exceeding 12 feet in height; provided that no part of such court fence shall be constructed within the required side yard or within 25 feet of any street or alley.
(4) Windscreens. Windscreens of plastic, canvas or similar material may be attached to the fence enclosing a tennis court, provided such windscreens do not extend to a height greater than six feet above the finished surface of the court. However, where the entire tennis court is located 25 feet or more from all property lines, the windscreens may extend to the height of the court fence.
(5) Entrance gate height. Within the agricultural/residential zones open iron type gates may be installed, provided that the height of such gates does not exceed seven feet and provided that such gates are located at least 20 feet from the closest property line or street easement line. (6) Fence height modification. The Planning Commission may modify the maximum height of fences and gates in the A-1, A-2 and A-5 zones which do not entirely conform to the standards and criteria for fences and gates provided that it makes all of the findings set forth in Section 9.97.130. (7) Fence and wall height exceptions. Fence and wall heights may exceed six feet, but shall not exceed eight feet in height in the following locations:
(a) Rear yards on the south side of Gardi Street;
(b) Perimeter areas abutting Bradbury Road and Wildrose Avenue; and (c) Perimeter areas in the A-5 zone, any portion of which abuts property in the City of Monrovia.

Chapter 100 - Fences, Hedges, Walls and Courts (Redline) Page 3 of 7 Sec. 9.100.050. Retaining walls.
(a) Height. The height of any retaining wall shall be defined as the height of its exposed vertical surface. The maximum height of a retaining wall shall not exceed that which is specified in Section 9.100.040.
(b) Structural design. The structural design of retaining walls shall conform to the requirements of the applicable provisions of the building code. (Ord. No. 297, § 9.06.030.050, 3-20-2007)
Sec. 9.100.060. Measurement of fence or wall height.

The height of any fence, hedge or yard wall at any point shall be defined as the difference in elevation measured between the top of the fence, hedge or yard wall and the finished ground surface at a point one foot from the fence, hedge or yard wall measured at right angles from the lot side (i.e., the side with the greatest exposed surface).
(Ord. No. 297, § 9.06.030.060, 3-20-2007)
Sec. 9.100.070. Special wall and fencing requirements.
(a) Weep holes or openings. All fences, yard walls and retaining walls shall have weep holes or similar type openings of not less than three square inches each at intervals not more than ten feet apart, so located as to permit the natural flow of surface drainage water.
(b) Indentations. Any fence or yard wall exceeding a length of 60 feet along any single public or private street shall remain permanently covered with continuous vegetation, or in the alternative shall have indentions in its structure of a width of 48 inches and a depth from the edge of public right-of-way or private road easement of not less than 48 inches, commencing every 50 feet from the start of the structure or the nearest edge of the preceding indention. (c) Smooth and barbed wire fences. No smooth wire shall be used for fencing in the City other than as a topping for a permitted fence, wall or structure five feet or more in height above ground level. No barbed wire shall be used for fencing within the City except where a conditional use permit is obtained therefor in accordance with the procedures established in Chapter 49 of this title. (d) Electrically charged wire fences. No electrically charge fence shall be erected, constructed or maintained in the City except where located four feet or more from any property line; said electrically charge fence must be located totally within another fence and set back at least two feet within said fence. Warning Chapter 100 - Fences, Hedges, Walls and Courts (Redline) Page 4 of 7 signs shall be conspicuously posted and maintained on any side of the property where electrically charged fencing is used.
(e) Wrought iron fences. Only wrought iron type fences without points, sharp finials, spikes or sharp edges on the top or end of any vertical bar, shall be permitted. The spacing between vertical bars shall not exceed six inches.

Points, finials, spikes and sharp edges means any end of a vertical bar that is capable of causing or is likely to cause injury to persons, pets or undomesticated animals.
(f) Vision clearance, corners and intersections. All corners and intersections of streets, roadways, driveways, sidewalks, trails, and any other paths-of-travel shall maintain, for safety vision purposes, triangular areas at the intersection formed by the lines of the intersection extending 20 feet in length, measured from the aforementioned intersection, with the third sides that form the triangles being straight lines connecting the intersection lines at the points which are distant 20 feet from the points of intersection. Within the area comprising said triangles, any tree, fence, wall, shrub, hedge, building, or other physical obstruction that may be installed shall be and shall be maintained at heights no higher than three feet above the lowest adjacent grade or roadway/path-of-travel level, whichever is the lower. At sloped areas, grading may be necessary to provide the required vision clearance. (g) Effect of chapter on other ordinances. No provision of this chapter shall be deemed to mitigate any of the provisions of the building code nor to conflict with any other applicable requirements of this title.
(h) Building permit required.
(1) Permit required. No person shall build, erect, construct, enlarge, relocate or structurally alter any fence, yard wall or retaining wall in the City, or cause or direct such work, without first having obtained a permit therefor from the Building Department.
(2) Application; fee. Written application for the permit required by Subsection (h) (1) of this section shall be made to the Building Department on a printed form supplied by the Department and shall be accompanied by the payment of a permit fee as specified in the building permit fee schedule for the City currently in effect.
(3) Issuance or denial of permit. Upon receipt of the application and the required fee, the Building Inspector shall examine the application and if Chapter 100 - Fences, Hedges, Walls and Courts (Redline) Page 5 of 7 the Building Inspector finds therefrom that the proposed fence or wall conforms with the requirements of this chapter, the Building Inspector shall issue a permit. If, on the other hand, the Building Inspector finds that it does not so conform, the Building Inspector shall deny the permit. (Ord. No. 297, § 9.06.030.070, 3-20-2007; Ord. No. 366, § 4, 10-15-2019) Sec. 9.100.080. Nonconforming fences, hedges and walls.

Any nonconforming fence, hedge, yard wall or retaining wall lawfully erected, constructed or maintained prior to the effective date of the ordinance from which this chapter is derived shall be classified as nonconforming and shall be subject to all applicable provisions concerning nonconforming uses as same are contained in this title; provided that all nonconforming fences, hedges, yard walls and retaining walls must immediately be brought into compliance with any safety requirements of this chapter on the effective date of the ordinance from which this chapter is derived. (Ord. No. 297, § 9.06.030.080, 3-20-2007)
Sec. 9.100.090. Courts.
(a) Not in front yard. No tennis, handball, badminton, volleyball, racquetball, or similar sports court shall be constructed or maintained in a front yard. (b) Landscape plan. A landscape plan shall be submitted and approved by the Planning Department for the areas between the court and adjacent properties. (Ord. No. 297, § 9.06.030.090, 3-20-2007)
Sec. 9.100.100. Lighting.
(a) Exterior lighting.
(1) Exterior lighting shall be hooded and arranged to reflect away from adjoining properties and streets. Light standards shall be a maximum of 15 feet in height and exterior light fixtures may be mounted a maximum of 15 feet above grade on any wall or structure.
(2) The installation of exterior lighting may not, at any given time, create blight to those who reside, work and travel in the City or endanger life, safety and welfare or economic, aesthetic and safety acts inconsistent with the health, safety and general welfare of the community.
(b) Court lighting.
(1) Height. Light standards shall not exceed 15 feet in height, measured from the finished surface of the court.

Chapter 100 - Fences, Hedges, Walls and Courts (Redline) Page 6 of 7 (2) Type. Lamps shall be metal halide-LED type. of not more than 1,000 watts each or equal. Lamps shall be horizontally mounted, with light directed down toward the ground, rectilinear-type, with sharp cutoff fixtures. (3) Number. Tennis courts may be lighted by a maximum of eight lamps mounted on not more than six light standards. Paddle tennis courts shall be lighted by a maximum of four lamps mounted on not more than four light standards.
(4) Hours of illumination. No person shall turn on, leave on, or allow to be left on or turned on, court lighting during the following times: Sunday through Thursday between 10:00 p.m. and 6:00 a.m. of the following day; and Friday and Saturday between 12:00 midnight and 6:00 a.m. of the following day.
(5) Lighting regulations. Lighting shall be hooded and arranged to reflect away from adjoining properties and streets.
(Ord. No. 297, § 9.06.030.100, 3-20-2007)
-•-
Chapter 100 - Fences, Hedges, Walls and Courts (Redline) Page 7 of 7 AGENDA REPORT - ORDINANCE NO. 391
ATTACHMENT 4
ORDINANCE NO. 391

AN ORDINANCE OF THE CITY COUNCIL OF THE

CITY OF BRADBURY AMENDING THE BRADBURY

MUNICIPAL CODE REGARDING FENCE AND

WALL HEIGHTS ON RESIDENTIAL PROPERTIES

AND COURT LIGHTING
ORDINANCE NO. 391

AN ORDINANCE OF THE CITY COUNCIL OF

THE CITY OF BRADBURY AMENDING THE

BRADBURY MUNICIPAL CODE REGARDING

FENCE AND WALL HEIGHTS ON RESIDENTIAL

PROPERTIES AND COURT LIGHTING

THE CITY COUNCIL OF THE CITY OF BRADBURY DOES
ORDAIN AS FOLLOWS:

Section 1. Section 9.100.040 of the Bradbury Municipal Code is hereby amended to read as follows:

Sec. 9.100.040. - Fences, walls, windscreens and hedge height limitations.

Except as otherwise provided herein, no court fence, hedge, yard wall or retaining wall shall be erected, constructed or maintained, or permitted to be erected, constructed or maintained, unless it conforms with the following regulations:
(1) Height abutting public or private street. Hedges, yard walls and retaining walls within the yard abutting public or private streets shall not exceed three feet in height. Fences within the yard abutting public or private streets shall not exceed six feet in height. Fences may be located on top of yard walls or retaining walls within the yards abutting public or private street area, provided the height of the yard wall or retaining wall does not exceed three feet and the total combined height thereof does not exceed six feet.
(2) Height not abutting street. Fences, hedges, yard walls and retaining walls within the required rear yard shall not exceed six feet in height. (3) Court fences. Notwithstanding any other provisions hereof, a tennis, handball, badminton, volleyball, racquetball and sport court may be enclosed by a wire fence not exceeding 12 feet in height; provided that no part of such court fence shall be constructed within the required side yard or within 25 feet of any street or alley.
(4) Windscreens. Windscreens of plastic, canvas or similar material may be attached to the fence enclosing a tennis court, provided such windscreens do not extend to a height greater than six feet above the finished surface of the court. However, where the entire tennis court is located 25 feet or more from all property lines, the windscreens may extend to the height of the court fence. (5) Entrance gate height. Within the agricultural/residential zones open iron type gates may be installed, provided that the height of such gates does not exceed seven feet and provided that such gates are located at least 20 feet from the closest property line or street easement line.
(6) Fence height modification. The Planning Commission may modify the maximum height of fences and gates in the A-1, A-2 and A-S zones which do not entirely conform to the standards and criteria for fences and gates provided that it makes all of the findings set forth in Section 9.97.130. (7) Fence and wall height exceptions. Fence and wall heights may exceed six feet, but shall not exceed eight feet in height in the following locations:
(a) Rear yards on the south side of Gardi Street;
(b) Perimeter areas abutting Bradbury Road and Wildrose Avenue; and (c) Perimeter areas in the A-5 zone, any portion of which abuts property in the City of Monrovia.

Section 2. Section 9.100.100 of the Bradbury Municipal Code is hereby amended to read as follows:

Sec. 9.100.100. - Lighting.
(a) Exterior lighting.
(1) Exterior lighting shall be hooded and arranged to reflect away from adjoining properties and streets. Light standards shall be a maximum of 15 feet in height and exterior light fixtures may be mounted a maximum of 15 feet above grade on any wall or structure.
(2) The installation of exterior lighting may not, at any given time, create blight to those who reside, work and travel in the City or endanger life, safety and welfare or economic, aesthetic and safety acts inconsistent with the health, safety and general welfare of the community. (b) Court lighting.
(1) Height. Light standards shall not exceed 15 feet in height, measured from the finished surface of the court.
-2- Ordinance No. 391
(2) Type. Lamps shall be LED type. Lamps shall be horizontally mounted, with light directed down toward the ground, rectilinear type, with sharp cutoff fixtures.
(3) Number. Tennis courts may be lighted by a maximum of eight lamps mounted on not more than six light standards. Paddle tennis courts shall be lighted by a maximum of four lamps mounted on not more than four light standards.
(4) Hours of illumination. No person shall turn on, leave on, or allow to be left on or turned on, court lighting during the following times: Sunday through Thursday between 10:00 p.m. and 6:00 a.m. of the following day; and Friday and Saturday between 12:00 midnight and 6:00 a.m. of the following day.
(5) Lighting regulations. Lighting shall be hooded and arranged to reflect away from adjoining properties and streets.

Section 3. This Ordinance is exempt under the provisions of the California Environmental Quality Act (CEQA) pursuant to the common sense exemption set forth in Section 15061(b)(3) of the CEQA Guidelines because the ordinance will not cause any significant effect on the environment, and pursuant to Section 15305 of the CEOA Guidelines because the amendments are minor alterations in land use limitations.

Section 4. If any provision of this Ordinance is held to be unconstitutional, it is the intent of the City Council that such portion of this Ordinance be severable from the remainder and that the remainder be given full force and effect.

Section 5. The City Clerk shall certify to the adoption of this Ordinance.

PASSED, APPROVED and ADOPTED this day of _ 2024.

Mayor
ATTEST:

City Clerk
-3- Ordinance No. 391

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §

CITY OF BRADBURY )
I, Diane Jensen, City Clerk of the City of Bradbury, do hereby certify that the foregoing ordinance, being Ordinance No. 391, was duly passed by the City Council of the City of Bradbury, signed by the Mayor of said City, and attested by the City Clerk, all at a regular meeting of the City Council held on the → 2024, that it was duly posted and that the same was passed and adopted by the following vote, to wit:

AYES:

NAYS:

ABSENT:

Diane Jensen
City Clerk
City of Bradbury
-4- Ordinance No. 391
Richard Barakat, Mayor (District 3)
Richard Hale, Mayor Pro-Tem (District 1)
Monte Lewis, Councilmember (District 2)
Bruce Lathrop, Councilmember (District 4)
Elizabeth Bruny, Councilmember (District 5)

BRADBURY
City of Bradbury
Agenda Memo
TO: Honorable Mayor and Members of the City Council
FROM: Mario Flores, Management Analyst
DATE: March 19, 2024
SUBJECT: Authorize the City Manager to Enter into an Agreement with Willdan Financial Services for a Comprehensive User Fee Study ATTACHMENTS: 1. Willdan Proposal for the Comprehensive User Fee Study (

SUMMARY
Atter a bidding process to perform a Comprehensive User Fee Study (Study), it i ecommended that the City Council approve Willdan Financial Services to perform th Study in a not-to-exceed amount of $24,855, and authorize the City Manager to execute all necessary documents related to the Professional Services Agreement.

BACKGROUND
California cities may impose user fees for services and activities they provide set forth in the State Constitution. A citywide fee schedule establishes user fees and charges related to services. User fees charged by the City of Bradbury (City) may not exceed the estimated reasonable cost to provide a service or regulate an activity. The California Constitution governs fees and requires that: 1) fees be set at a level no more than necessary to cover the reasonable costs of the governmental activity; and 2) the fee bears a reasonable relationship to the payer's burden on, or benefits received from, the governmental activity.

Cities that rely on fee revenue may experience fluctuations due to economic conditions or other reasons beyond their control. Therefore, a comprehensive user fee study should be conducted periodically to align with the current economic condition but also abide by the State Constitution. The City has not conducted a comprehensive user fee study since the 2015/16 Fiscal Year.

A comprehensive user fee study is important to first determine whether a fee adjustment is necessary to perform the required level of service. If an adjustment is necessary, a user fee study will calculate how much of a fee adjustment will be needed to meet City services.

Jser fee studies may also recommend reasonable annual CPI fee increase percentages and recommend additional tees, if needed, for services the City regularly provides that de not currently have an associated fee.

ANALYSIS
On January 8, 2024, the City circulated a Request for Proposal (RFP) for a Comprehensive User Fee Study to update the City's current fee schedule. The Submission deadline was set tor February 9, 2024 at 5:00 p.m. In response to the RFP circulated at the conclusion of the deadline date, the City received a total of five (5) bid submissions. Below is an outline of the submitted responses.

Company Fee Estimate
Revenue & Cost Specialists (RCS) $24,500
Willdan Financial Services $24,855
Government Consulting Partners (GP) $28,750
Witten Resource Management Services $32,460
Matrix Consulting Group $36,000
Revenue & Cost Specialists' (RCS) bid came in at the lowest cost of all proposals ($24,500). However, City Staff feels that the additional services provided by Willdan Financial Services (Willdan) are worth the cost difference of only $355. Such services include providing the City with user-friendly Excel based models that the City can retain for years after the study. These models can be easily updated to add or remove services and/or costs, update budgets in future years, and determine the proper allocation of expenditures and on-going service costs provided by the City. Additionally, at the conclusion of the project, Willdan will provide training so that City Staff can independently and efficiently evaluate the effects of changes in certain factors.

Willdan has been in business for over twenty years and one of their primary lines of business is performing financial analyses for local governments, specifically comprehensive user fee studies, full cost allocation plans and OMB compliant cost allocation plans. Willdan has provided financial consulting services to hundreds of public agencies. The firm's list over the past five years includes the following comparable cities; Arcadia, Canyon Lake, El Monte, Irwindale, Monterey Park, San Dimas, and Sierra Madre.

Willdan's proposed scope of services to accomplish a comprehensive user fee study for the City of Bradbury is supplemented by a variety of tasks that include; compiling inventory of current and potential fees; hosting meetings to collaborate with City Staff; developing a comprehensive user fee model; incorporating overhead factors; gathering information; performing data analysis; and preparing reports. (
Staff recommends Willdan for the following reasons:
• Willdan has been in the business of performing financial analyses for local governments for over twenty years including comprehensive user fee studies, fu ost allocation plans and OMB compliant cost allocation plans. Willdan ha provided financial consulting to hundreds of public agencies and some that are similar to Bradbury. Staff was impressed with both Willdan's experience performing similar studies, their knowledge of these studies and the State regulations that dictate them.
• Willdan has committed to assign an experienced team to the City. The proposed engagement team includes the Vice President and Principal Consultant of Willdan's Financial Consulting group with over twenty years of experience, a Senior Financial Analyst with ten years of experience and a quality assurance/control advisor with forty years of experience. • City Staff believes that Willdan's experience and knowledge will result in a strong and detendable user tee study that is also easy to understand. Willdan's experience with other local cities was also desirable because they will be able to use this experience to compare the City's fees with neighboring jurisdictions. • Lastly, Willdan's proposed fee for the project was highly competitive with the other four firms.

Based on the firm's proposal (Attachment 1) and cost, City Staff is recommending Willdan as the best partner to perform the City's Comprehensive User Fee Study.

FINANCIAL REVIEW
The Comprehensive User Fee Study will be funded from the City's general fund and will not exceed the amount of $24,855.

STAFF RECOMMENDATION
1) Approve Willdan Financial Services to perform a Comprehensive User Fee Study in a not-to-exceed amount of $24,855.
2) Authorize the City Manager to execute all necessary documents related to the Professional Services Agreement.
(
ATTACHMENT #1
City of Bradbury
Proposal for
Comprehensive User Fee Study

W WILLDAN
{CITY OFI

BRADBURY
City of Bradbury, CA
Table of Contents
TABLE OF CONTENTS.. ....1
COVER LETTER... 11

1. FIRM DESCRIPTION... 1
Experience and Expertise
Willdan Financial Services
Broad Experience.

Project Dedication
Staff Continuity ..

2. SCOPE OF SERVICES..

Project Understanding and Approach
On-site Data Gathering ..

Public Engagement..

User-friendly Models and Reports
Project Methodology
Comprehensive User Fee Study Methodology ...

Proposed Scope of Services..

Comprehensive User Fee Study Work Plan .. 7
City Staff Support .11

3. QUALIFICATIONS OF KEY PERSONNEL 12
Project Team
Subcontractor
Resumes ..

Chris Fisher..

Tony Thrasher
Priti Patel 5
Robert Quaid. 6
Project Controls /Project Management Approach.. .17
Quality Assurance / Quality Control Process .18

4. PROJECT SCHEDULE .. 1

5. COST PROPOSAL .2
Notes. ..2
Hourly Fee Schedule ..2

6. FAILURES AND REFUSALS ..3

7. CLIENT REFERENCES..... 4
Similar Studies.

W WILLDAN Comprehensive User Fee Study |

W WILLDAN

FINANCIAL SERVICES
Cover Letter
March 5, 2024
Mr. Mario Flores
Management Analyst
City of Bradbury
600 Winston Avenue
Bradbury, CA 91008
Re: Proposal to Conduct a Comprehensive User Fee Study for the City of Bradbury Dear Mr. Flores:

Municipalities throughout California are constantly challenged to do more with less. As cities are faced with limited financial resources to address competing priorities and objectives, they still strive to maintain high standards of service to their communities. Likewise, processes and staffing levels are frequently evolving as cities seek more cost-effective service models or in response to extenuating circumstances, such as the recent pandemic. Considering this, it is critical for the City of Bradbury ("City") to ensure that its fees for requested services have been refined and updated to reflect current circumstances. The fees must account for the true cost of providing City services, incorporate provisions for overhead rates and costs related to indirect support, and ensure the maximum appropriate cost recovery, so that the revenues generated by fees cover the cost of those services to the greatest extent possible. City leaders and employees need a clear understanding of standards, service levels, and the associated costs. Recognizing this, the City has responded to this need by soliciting proposals for a Comprehensive User Fee study.

Willdan Financial Services ("Willdan") is uniquely qualified to assist the City of Bradbury with this project. The following are specific advantages that Willdan will bring to the City.

Extensive Local Experience with Similar Projects for Southern California Cities Willdan has worked with cities near Bradbury, and throughout Southern California, on Comprehensive User Fee projects with objectives very similar to those for this study. We've also worked frequently and recently with small communities and those who use contract services extensively, so we understand the unique dynamics of these types of cities and service models. Our unique local knowledge will help us bring valuable perspective and knowledge of other local cities' approaches and best practices related to fees and their policies on fee setting and subsidies and assist us in conducting meaningful and efficient fee comparisons. Recent and ongoing studies include the Cities of Sierra Madre, Los Angeles, West Hollywood, Burbank, El Monte, Los Alamitos, Stanton, Montebello, Arcadia, Cudahy, Lomita, Pomona, Claremont, Chino Hills, and Chino.

Collaborative Approach, Proven Results and User-friendly Models and Reports Willdan prides itself on working closely with City staff to develop an approach that is targeted toward your specific objectives and reality, and then working together with you to gather first-hand information regarding the processes and tasks required to provide services to those requesting them. This is a distinct advantage we will bring in our approach with the City of Bradbury. A collaborative approach ensures we clearly understand your goals and challenges, and just as importantly, you understand the process and the results.

We create user-friendly Excel-based models that the City can retain and conduct our analysis and develop the model collaboratively with City staff. Rather than using an inflexible proprietary software program, we construct our models from the ground up, mirroring the City's budget format wherever possible.

As a result, the information contained in our models is easy for City staff to interpret, easy to update and adjust on-the-fly, and the familiar software ensures ease of navigation.

Our reports clearly and graphically illustrate full and recommended levels of cost recovery and projections of revenue for fee programs, break down the costs into direct and indirect overhead categories, and present the fee methodologies.

T 951.587.3500 • 800.755.6864 | F 951.587.3510 • 888.326.6864 | 27368 Via Industria, Suite 200, Temecula, CA 92590 | www.willdan.com Mr. Mario Flores, Management Analyst
City of Bradbury
Proposal to Provide a Comprehensive User Fee Study
February 9, 2024
Page ili
Our approach is geared toward delivering work on schedule and presenting relevant results at public meetings and council workshops to stakeholders and elected officials, who may not want to pore through the detailed analysis.

The Willdan Team is experienced at communicating complex analytical results in a manner that is easy to understand for non-finance-oriented individuals. We have coordinated or participated in numerous public and staff workshops regarding fees and cost of service-based charges.

Unique Combination of Services and Expertise/Public Engagement Willdan is a team of nearly 80 professionals who provide essential financial consulting services throughout California, and the United States. Willdan has provided the requested services to municipal clients for two decades; and is the only firm providing these types of consulting services that also has a long history of providing contract staff support to public agencies for the delivery of municipa services. This direct experience as "agency staff" provides us with firsthand understanding of City operations and is uniquely useful in determining the full effort associated with service delivery and in developing a fee schedule that is easy to communicate and implement.

We are excited about this opportunity to continue to serve the City of Bradbury. To discuss any aspect of our proposal, please contact me; my contact information is provided in the table below.

Contact Information
Principal-in-Charge
Chris Fisher
Vice President and Director
Email: [email protected]
27368 Via Industria, Suite 200, Temecula, CA 92590
Tel#: (951) 587-3528 | Fax#: (951) 587-3510
Sincerely,

WILLDAN FINANCIAL SERVICES
Chris Fisher
Vice President - Group Director
COMPREHENSIVE. INNOVATIVE. TRUSTED.

City of Bradbury, CA

1. Firm Description
Experience and Expertise
Willdan Financial Services, a California
Corporation, is an operating division within
Willdan Group, Inc. (WGI), which was founded in
1964 as an engineering firm working with local
governments. Today, WGI is a publicly traded
company (WLDN). WGI, through its divisions,
provides professional technical and consulting
services that ensure the quality, value and
security of our nation's infrastructure, systems, $
facilities, and environment. The firm has pursued
two primary service objectives since its
inception-ensuring the success of its clients and
enhancing its surrounding communities.

A financially stable company, Willdan has
approximately 1,400 employees working in more
than a dozen states across the u.s.

Our employees include a number of nationally
recognized Subject Matter Experts for all areas
related to the broadest definition of connected
communities-four of whom are committed to
contribute their expertise throughout the
duration of the City of Bradbury's
Comprehensive User Fee Study engagement.

Willdan has solved economic, engineering and energy challenges for local communities and delivered industry-leading solutions that have transformed government and commerce. Today, we are leading our clients into a future accelerated by changes in resources, infrastructure, technology, regulations, and industry trends.

Willdan Financial Services
Established on June 24, 1988, Willdan Financial Services, is a national firm and is one of the largest public sector economic and financial analysis consulting firms in the United States. Since that time, we have helped over 1,500 public agencies successfully address a broad range of infrastructure challenges. ur stant nearly ou tull-time employees support our clients by conducting year-round workshops and on-site training sist them in keeping current with the latest developments in our areas of expertis Willdan assists local public agencies by providing the following services:

Willdan Financial Services
Services
• User fee studies; • Development impact fee establishment and analysis;
• Cost allocation studies;
• Utility rate and cost of service studies; • District administration services; • Real estate economic analysis; Feasibility studies;
• Municipal advisory services;
• Tax increment finance district formation and
amendment; Arbitrage and continuing disclosure services; • Property tax audits; Debt issuance support; and
• Economic development strategic plans; Long-term financial plans and cash flow modeling.

W WILLDAN Comprehensive User Fee Study 1
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Broad Experience
Willdan Financial Services is a team of
professionals who provide essential financial 50+
consulting services throughout the USA. Our
direct experience as "agency staff provides 1964 Offices us with firsthand understanding of City ounded in 1964 Nationwide operations and is uniquely useful in
determining the full effort associated with
service delivery and in developing a fee
schedule that is easy to communicate and 1,500+
implement.

Municipal/Government Clients
Willdan has provided user fee study services
to municipal clients for over 20 years; and
Experience experience
has prepared user fee studies, cost
across spanning
allocation plans and OMB compliant cost ово.
allocation plans for clients throughout 6 States 20+,
California, and the United States. Willdan's Years
proven successful track-record
conducting user fee studies and cost
allocation plan services for public agencies 100+
dates to 1998. Since that time, we have
developed the expertise to successfully User Fee Studies, OMB Compliant and integrate this service into the Financial Citywide Cost Allocation Plans in the Past 5 Years Consulting Services group's primary
functions. Members of Municipal Municipal
Government Management Management
Willdan has extensive experience with a California Society Finance Association of Association of of Municipal Officers Northern Southern
range of fee studies and the typical pros, Finance Officers Association California California cons, and challenges, both in CSMFO GFOA MMANC MMASC
implementation and management. Willdan
will bring its expertise to the City's process of
MULTI-
considering financial, practical, and policy
issues in deciding on its future fee program. SKILLED

PROJECT FINANCIAL COMMUNITY CPA'S

TEAM MANAGERS CONSULTANTS ENGAGEMENT
Our record of success within the industry EXPERTS
provides assurance of the professionalism
and capability we will bring to this
engagement.

Project Dedication
Willdan has assembled a project team of four (4) subject matter experts within the Financial Consulting Services group, to conduct the City of Bradbury's Comprehensive User Fee Study engagement. This team has coordinated or participated in numerous public stakeholder and staff workshops regarding fees and cost of service-based charges.

The Financial Consulting Services group is made up of over 20 professionals who can be called upon as needed; we are confident that our team possesses the depth of experience that will successfully fulfill the desired work performance.

Staff Continuity
Mr. Fisher has been with Willdan
Mr. Fisher has been assigned to serve as the City's representative; he for more than 24 years, ensuring has been selected for this role due to his extensive experience, which the City of Bradbury of continuity includes the preparation and supervision of numerous fee studies, as and dedication in staffing during well as his experience presenting to governing bodies, stakeholders, the completion of the project. and industry groups.

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2. Scope of Services
Project Understanding and Approach
Willdan Financial Services (Willdan") understands that the City of Bradbury ("City") wishes to complete a Comprehensive User Fee Study that includes:
• Calculating and updating all fees and charges for 100% full cost recovery for City services; • Recommending reasonable annual CPI fee increase percentages; and • Recommending additional fees, if needed, for services the City regularly provides that don't currently have an associated fee.

Given our extensive experience developing, implementing, and updating User Fees, and our direct experience working with the City on the previous User Fee Study, Willdan is confident that we can meet the City's objectives and request for this Comprehensive User Fee Study.

Key City issues and objectives that are addressed within our scope of services include the following:
• Meeting with City Staff to review existing fee schedules and conducting interviews with key City Staff involved in providing end-user services to gather information necessary to understand the processes, operations, structure and staffing necessary for the City to provide services for which fees are charged, and how contract services and staff are incorporated into City operations;
• We understand that the City hasn't comprehensively evaluated fees since 2015-2016, so we will review the City's Municipal Code and current fee schedule to make sure it reflects current needs of City staff and the community and ensuring the schedule is updated to include new fees for services provided where no fee currently exists, and to remove obsolete fees;
• Conducting analysis that clearly identifies the full (100%) cost of providing services for which fees are charged, and ensuring that there is a reasonable relationship between these costs, the services being provided, and the recipients of these services - all to support compliance with Prop 26 and Prop 218; • Comparing costs of providing services with current cost recovery levels and evaluating and adjusting fees and charges to ensure they align with the cost of the services being provided by the City; • Incorporating overhead allocations from the City's existing Cost Allocation Plan; • Focusing on changes that may have occurred in the City's staffing and cost structures, to ensure that future fees adequately recover anticipated costs;
• Working with City Staff to develop meaningful recommendations for fee setting and subsidies where charging fees that represent full cost recovery may not be reasonable for policy or political reasons; • Conducting meaningful comparisons of high visibility fees with similar communities; and • Preparing and presenting a comprehensive report that is easy to understand, clearly identifies services for which fees are charged, the cost of those services broken down into direct and indirect components, current and recommended cost recovery levels and fee amounts, and presenting the results in a way that is readily understood by decision makers.

The end products will include user-friendly Excel-based models, Rather than costly and inflexible proprietary which City staff will retain. These models can be easily updated to add or remove services and/or costs, update budgets in future years, and determine the proper allocation of expenditures and on-going service costs provided by the City. Most importantly, we will ensure retain, gives City staff the control to make on- that the results and recommendations are clear, understandable, the-fly adjustments and updates defensible, and easy to implement.

We will meet directly with departmental representatives at the City at the outset to discuss the approach and process for the studies. Discussions will include ways to combine tasks and efforts to maximize efficiencies and ensure adherence to the specified timeline.

For the Comprehensive User Fee Study, we will work directly with service-providing City personnel and interact directly with residents and customers to understand the procedures involved.

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By carefully examining these processes, we will be able to identify associated costs such as direct staff costs (salaries and benefits) associated with personnel involved in the activities and appropriate overhead allocations from both the department and city levels.

For a successful and effective engagement, it is important to have a thorough understanding of specific City policies The structure and organization of the City and the relationships between the central and operating departments are also key concepts to incorporate into our analysis. We bring years of successful experience working directly with hundreds of cities throughout California.

Willdan possesses the resources, practical experience, creative thinking, and collaborative consulting skills necessary to complete this important project. Key distinct advantages that Willdan brings to the City include the following.

On-site Data Gathering
Our experience has taught us that working together, via face-to-face discussions, is the most efficient and thorough way to ensure that results are accurate, and that studies are completed in a timely manner, which again, is critical in this proposed engagement.

Consequently, through on-site interviews with your staff, Willdan will collect the majority of required data for studies.

This method is better than the typical "time and motion surveys" that are provided to agency staff when studies like these are conducted. This process ensures that we gather the data we need in one coordinated step, rather than having to go through repeated follow-up and clarification.

This approach and the dedication of our staff will help ensure we meet the City's timeline and objectives and provide important information to City staff and the Council as soon as possible.

Public Engagement
Our models and project approach are geared toward delivering our work on schedule and presenting our analysis results at public meetings and Council workshops. While we understand that the City Council and local business community may be generally supportive of increasing fees where necessary, it will be important to present recommendations to them in a way that clearly demonstrates the rationale and supporting analysis.

The Willdan Team is experienced at communicating complex analytical results in a manner that is easy to understand by non-finance-oriented individuals and facilitates discussion. Our proposed principal-in-charge for this engagement has coordinated or participated in numerous public and staff workshops regarding fees and cost of service-based charges. As previously mentioned, our objective is to provide useful, detailed information, and present recommendations to the City Council and public in a way that clearly demonstrates the rationale and supporting analysis. Our experience ensures that we can meet this objective.

User-friendly Models and Reports
Willdan prides itself on creating user-friendly Excel-based models that the City The model will be developed can retain and conducting our analysis and developing the models to allow the City to run "what- collaboratively with City staff. With City staffs immediate input and if" scenarios to address collaboration, Willdan Will design extremely flexible, intuitive Excel-based possible changes in staffing models. In the future, as the City assumes new responsibilities, modifies existing levels, working hours, etc. processes, and/or eliminates unnecessary services or programs, the models will be capable of adding or deleting funds, objects, departments, programs, staff positions, and activities. Willdan understands that issues facing the City are unique; consequently, we design our models to match your immediate and desired needs to ensure that end-results exceed staff expectations rather than using inflexible proprietary software.

These models are then the City's to retain, after our services are completed, and allow for the creation of revenue projections, highlighting potential new revenues, and levels of subsidy.

A key element of these studies is presenting results and recommendations in a straightforward manner, which allows Council and staff to confidently make fee setting policy decisions and understand the impacts of those decisions.

Rather than using an inflexible proprietary software program, we construct our models from the ground up, as previously discussed, mirroring the City's budget format wherever possible.

As a result, the information contained in our models is easy for City staff to interpret, and the familiar software ensures ease of navigation. As the models are being designed and constructed, we will work together with City staff to determine the best and most effective features to include.

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After the project is completed, we will provide training, so that staff can independently and efficiently evaluate the entects of changes in certain factors. Created directly from the models, our reports clearly and graphically illustrate the Tull cost recovery level of tee programs and provide projections of revenue from fee programs.

Project Methodology
The following describes our proposed approach, and work plan to prepare a Comprehensive User Fee Study.

Comprehensive User Fee Study Methodology
o comprenensively update rees, the City should develop a comprehensive user fee schedule that accurately account or the true cost of providing services. Once the study is complete, the fee study model must be flexible so that the Cit can ada, delete, and revise fees in the future. To meet this goal, we will bring our expertise and unique perspectives to your fee study by approaching the project with these three principles:
1) Defensibility
Our user fee projects have not been legally challenged since the inception of this practice area in our firm. We have accomplished this by closely working with legal counsel familiar with user fee studies, our engineering division and with agency staff. In this way, we can tailor the correct approach to ensure full cost recovery combined with a sound and reasonable basis for each user fee you implement.

While Proposition 218 does not directly apply to non-property-related fees, we employ principles from this important constitutional article to make certain that your user fee schedule is developed with fairness, equity, and proportionate cost recovery principles in mind. With the addition of Proposition 26, Willdan will review each analyzed user fee for compliance and appropriateness to ensure continued defensibility. 2) Project and Staff Time
The City must have a sound and technically defensible fee schedule to ensure costs are appropriately recovered, as applicants approach the City for its services. Our standards and approaches serve to get to the issues of your fee study quickly.

Starting with the project kick-off, we will make certain that your staff understands the purpose and scope of the study and its corresponding on-site departmental interview. As Willdan is able to communicate directly with the service providers, this face-to-face interaction provides valuable time estimates. 3) Responsiveness
We take great pride in providing responsive service to our client agencies. Frequent communication is critical to a successful user fee study experience. We will provide a list of data requirements in advance of the project kick-off. Due to this simple step, the introductory meeting can focus on the survey input process, answering questions, determining policy goals, and defining next steps in the project. We will follow up weekly with you at each step in the fee study process to make sure that staff "buys in" to the fee study approach and results.

Comprehensive User Fee Study Approach
Our approach to preparing the user fee study and documentation for Bradbury includes:
• Close coordination with your staff to devise a consensus approach. Different programs and/or different service delivery methods will necessitate different approaches. • We will discuss specific pros and cons with City staff as we determine which methods work best for each fee category;
• Strict adherence to key legal and policy issues with regard to user fees, including the percent of cost recovery that the City seeks to achieve. A user fee shall not be set higher than the reasonable cost of providing a fee-generating service. Our approach provides you with a fee schedule that achieves maximum legal cost recovery while ensuring that each fee is supported by technically defensible documentation; and Technical analysis necessary to ensure State compliance, and to anticipate and resolve potential policy issues using a combination of industry standards as well as City specific methods.

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As described below, there are two basic approaches to calculating user fees:

Approach 1: Case Study Method
This is also sometimes referred to as a cost build-up approach. Using a time and materials approach, the "Case Study Method" examines the tasks, steps and City staff involved in providing a particular 'unit' of service, such as a permit review, and then uses that information to develop estimates of the actual labor and material costs associated with providing a unit of service to a single user. It is often used when a service is provided on a regular basis, and staff and other costs associated with the service can be segregated from available budget data.

A typical case study fee model should comprise the following three general cost layers:
1) Central Services Overhead: This category may involve such costs as labor, services, and supplies that benefit more than one department, division, or project. The exact benefits to specific areas are impossible to ascribe to a single activity. Examples are purchasing, human resources, and liability insurance. As part of the comprehensive user fee study, these costs are calculated in the
overhead cost review.
2) Department Overhead: This category Central
may include expenses related to such items Services
Overhead
as office supplies, outside consultants, and
membership dues. It may include
management, supervision, and
administrative support that are not provided
to a direct fee-generating service. Typically,
these items are charged, on an item-by-item
basis, directly to the department, division, or
project.
3) Personnel Costs: This category refers to
direct salary and benefit costs of staff hours Departmental Fully - spent on providing a fee-generating service Burdened
Overhead
(e.g., on-site building inspector). Hourly Rate
Approach 2: Average Cost Method
This is also sometimes referred to as a
programmatic approach, because it looks at
costs at a program level, and then allocates
them to participants on an occurrence basis.

By taking total service costs across a
substantial sample period (a year) and
dividing them by the total number of service
units delivered over that same period, costs
per unit of service is estimated. Personnel
This approach is useful when services or Costs
programs are provided in a more aggregate
manner, where it might be difficult to identify
a specific sequence of steps associated with
one user or participant; or where it is not
feasible to cost-effectively segregate costs
associated with specific activities.

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Proposed Scope of Services
Our proposed work plan, described in detail by task, is provided below. We explain how each task will be accomplished and identify associated meetings and deliverables. We want to ensure our scope provides quality and clarity and is responsive to the City's needs and specific local circumstances. We will work in concert with the City to adjust the scope as needed during the course of the study.

Comprehensive User Fee Study Work Plan
Task 1: Initial Document Request
Objective: Initial due diligence; obtain study-related data.

Description: Prior to the kick-off meeting, we will obtain and review relevant documentation to further enhance our understanding of the services, fees, and rates to be studied. A written request for data will be sent to the City: Please note that Time Survey data is not part of this request and will be gathered during the on-site interviews described in Task 5.

We will request information and documentation on current fees and fee programs, activity levels, and budget and staffing information (to the extent not already available) related specifically to programs and activities which have associated fees, and for which the City has this level of detail.

Deliverables: Willdan: Submit information request to City.

City: Provide requested data to Willdan (prior to Task 3, Kick-off Meeting/Refine Scope). As with the cost allocation plan, we will follow up with the City to confirm receipt of requested data and information and highlight data elements that are outstanding.

Task 2: Compile Inventory of Current and Potential Fees Objective: Willdan will identify a schedule of fees and methodology for calculating the fees.

Description: Based on the results of the initial document request and independent research, incorporate into our model the existing fees, provided by the City, to comprise the parameters of the fee study.

Meetings: It is possible that a conference call with the City may be necessary to discuss new fees to implement or existing fees that may no longer be required.

Deliverables: Willdan: One (1) draft list of current fees based on initial data provided (to be discussed and finalized during the kick-off call).

City: Review completed fee schedule with comments/revisions to be discussed during the kick-off meeting.

Task 3: Kick-off Conference Call / Refine Scope
Objective: Confirm goals and objectives for the Comprehensive User Fee Study. Identify and discuss policy considerations typically associated with a User Fee Study, address gaps in data, and refine appropriate existing or new fee categories (based on Task 2).

Description: Verify our understanding of the City's goals, the City's cost-recovery policy for user fees, and to fill an gaps in data/information necessary for the project. It is important for the City and Willdan to identif and address any foreseeable problems and maintain open communication throughout the process.

Meetings: One (1) project kick-off call to initiate the entire project, discuss data needs, and address policy objectives. As mentioned in the cost allocation plan work plan, we suggest combining the kick-off calls Deliverables: Willdan: 1) Revised project scope and schedule (if needed); and 2) brief summary of policy decisions (if needed).

City: 1) Provide further data needs; and 2) determine/introduce City's project manager.

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Task 4: Develop Comprehensive User Fee Model/Incorporate Overhead Factors Objective: Develop and test model.

Description: This task involves the development of the model ultimately used to calculate the departmental fees, based on data and information gathered in previous tasks and in the Time Survey Interviews described in Task 5.

Key model inputs will include staff and allocated overhead costs per position, and relevant budget data on salaries and benefits.

Most of this information will be developed during the cost allocation plan phase of this project and will be incorporated directly into the user fee model. We will request clarification and/or additional data if necessary.

The model will build upon the Cost Allocation Plan results from Willdan's previous work with the City, to provide an allocation of administrative and overhead costs to fee related activities and departments providing services to customers, so that fees and billable rate schedules incorporate applicable costs Since the Cost Allocation Plan is not being updated as part of this study, we will rely on the analysis and model we developed with the City recently.

Furthermore, the fees and rates charged to customers will also reflect the cost of the services being provided, to the extent possible given policy and/or political considerations.

Deliverables: Willdan: One (1) user-friendly model in Microsoft Excel format, which, when finalized, City staff can use to calculate fee changes annually, or as often as deemed appropriate by the City Council.

Task 5: Staff Interviews and On-site Information Gathering Objective: Meet with City staff to complete Time Surveys and understand service delivery processes.

Description: In order to assist staff with the completion of the survey worksheets, we will schedule one (1.0) day of meetings with staff; however, the number of meetings needed may vary depending on the number of staff and departments involved.

The Willdan Team will conduct interviews with supervisors/managers, as well as other staff, as deemed appropriate and/or necessary, from each department involved in the user fee study to determine the average time required by City staff to provide each of the services for which a fee is collected.

The fee model is designed so that full cost recovery fees are calculated immediately upon input of staff time. These full costs are also compared to current cost recovery levels. This will allow Willdan and City staff to conclude with a final meeting to review the draft full cost recovery fees and adjust any times as necessary once all information has been compiled and input into the fee model. We will schedule the interviews with staff to minimize any disruption to their normal workflow.

Meetings: One (1.0) business day of in-person meetings/staff interviews at Bradbury City Hall.

Deliverables: Willdan and City: Time surveys and draft full cost recovery fees.

Task 6: Data Analysis and Final User Fee Schedule
Objective: Incorporate information obtained from on-site surveys to fully develop model.

Description:

Where appropriate, we will suggest and discuss with staff alternate approaches to existing fee programs (i.e., building fees) and suggest potential areas where fees could be collected where they are not currently.

We will calculate and present the full cost recovery level for fees, both current and projected under the new fees, and revenue projections, given certain assumptions about the levels of subsidy for different fees.

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Current levels of cost recovery will be compared to actual full costs calculated during the course of this study. Cost will be calculated at reasonable activity levels and include all appropriate direct and indirect costs and overhead. We will review fee programs for compliance with Propositions 218 and In developing the fee schedules for each division, we will make recommendations for new fees where appropriate, based on our experience with other cities. Some areas for new fees may be due to changes in law (legalized cannabis), or for activities that the City finds itself performing regularly, but for which no fee is collected.

We will work with Staff to review the City's current Business License fee structure and methodology, analyze the categories and bases for the fee, and if practical and feasible, convert the current assessment bases from employee head counts to gross receipts; The user fee data analysis and model development may take three (3) to five (5) weeks with frequent correspondence with City staff to refine data inputs and assumption and discuss current cost recovery amounts, necessary to recover full cost and frequency activity.

Meetings: One (1) meeting, as necessary, to gather additional input, complete analysis and finalize fee schedule.

Deliverables: Final user fee model for City Council presentation and discussion.

Task 7: Common Fees Comparison
Objective: Examine selected user fees charged by up to five (5) comparable cities in Los Angeles County or other jurisdictions that are close in proximity or similar to the City of Bradbury.

Description: We will access and use our knowledge of other jurisdictions to benchmark the City's five (5) most common visible fees or highest yielding fees with comparable jurisdictions.

Fee schedules are rarely readily or directly comparable from agency to agency due to definitional and operational differences. For example, a grading permit in one jurisdiction may include the plan check service, while the same permit in another jurisdiction may not, resulting in similar sounding services with widely varying costs. For this reason, Willdan takes a selection of the City's most commonly used and/or highest yielding fees.

The survey will contain the following, a comparison of common or similar fees and charges used by the City and other jurisdictions; current and proposed fees and charges unique to the City of Bradbury; fees and charges used by other public entities not currently used in the City; and If possible, identify characteristics and processes unique to the City that account for significant variances in fees and charges used by other jurisdictions.

Deliverables: Willdan: Recommendations provided in Task 8 will incorporate the data gathered during our examination.

Task 8: Prepare and Present Draft Report
Objective: Prepare draft report.

Description: This task involves the preparation of the draft report that discusses the study's background, the methodologies utilized in the study, and the results and presentation to various stakeholder groups.

As noted below, meetings may occur during this or the next task as appropriate. The calculations used to generate the user fee study will be included textually, as well as in easy to understand tables.

Individual fee summaries by department and a comprehensive fee schedule will be included.

The draft report will include the following:
• Key results and findings;
• Basic descriptions of each service:
• The full cost of each service at lowest reasonable activity level and current cost recovery levels; • Costs broken down graphically into indirect and direct components, with a graphic display of the level of cost recovery;
• Fee recommendations with associate levels of cost recovery; • Projections of potential fee revenue;
• Assessment of reasonableness of each City's costs;
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Review of reasonableness of current consultant cost structure (for Building Division services); As appropriate, recommend alternative methodologies for building permit fee calculation; and • Summary and recommendations.

The objective of the report is to communicate the recommendation of appropriate fees, which include the appropriate subsidy percentage for those fees where full cost recovery may be unrealistic.

Meetings: One (1) conference call with City staff, to present draft results address questions and receive feedback.

Deliverables: Willdan: Draft report for City review and comment.

City: Review of draft report, with comments and edits.

Task 9: Revise Draft Report/Determine Cost Recovery Levels for Recommended Adoption Objective: Review of draft report and fee model.

Description: The goal of this task is to conduct an in-depth review of the draft report and model, incorporate feedback and changes as a result of previous discussions, and arrive at an optimum fee structure.

Often through the course of an engagement, City staff will volunteer insightful likes and dislikes regarding the existing fee structure. We listen to this feedback carefully because your staff members know the community best. Comments usually revolve around issues of:
• Understandability;
• Fairness to applicants;
• Ease of calculation;
• Appropriate levels of cost recovery; and
• Full cost recovery hourly rates.

When adjusting fee recovery levels, we believe it is important to address these concerns.

Following one (1) round of comments from City staff on the draft report and feedback from City staff, we will prepare the final report for presentation to the City Council.

Meetings: One (1) online demonstration (WebEx) to review the report and model, with any revisions.

Deliverables: Draft report, revised draft /final report.

Task 10: Prepare and Present Final Report/Instruct Staff on Model Objective: Prepare and present final report to City Council. Instruct staff on the operation and use of the model for future modifications.

Description: This task is the culmination of the entire project. Based on staff comments received regarding the draft report, we will prepare the final report for presentation.

Meetings: One (1) meeting with City Council to present the results and adopt the updated fee schedule. We will also provide staff training on the operation and use of the model on the same day, during regular business hours.

Deliverables:

W WILLDAN Comprehensive User Fee Study 10
City of Bradbury, CA
City Staff Support
To complete our tasks, we will need the cooperation of City Staff. We suggest that the City of Bradbury assign a key individual to represent the City as the project manager who can function as our primary contact. We anticipate that the City's project manager will:
1) Coordinate responses to requests for information;
2) Coordinate review of work products; and
3) Help resolve policy issues.

Willdan will endeavor to minimize the impact on City Staff in the completion of this project. We will ask for responses to initial information requests in a timely manner. If there are delays on the part of the City, we will contact the City's project manager to steer the project back on track. We will keep the City's project manager informed of data or feedback we need to keep the project on schedule.

Willdan will rely on the validity and accuracy of the City's data and documentation to complete the analysis. Willdar will rely on the data as being accurate without performing an independent verification of accuracy and will not be responsible for any errors that result from inaccurate data provided by the client or a third party.

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City of Bradbury, CA

3. Qualifications of Key Personnel
Project Team
Our management and supervision of the project team is very Our employees know and understand
simple: staff every position with experienced, capable personnel in sufficient numbers to deliver a superior product to the City, on the problems facing local government time and on budget. under the current economic climate, and we have oriented our practice to
support an agency's modified budget
With that philosophy in mind, we have selected experienced policies and public service priorities. professionals for this engagement. We are confident that our team possesses the depth of experience that will successfully fulfill your desired work performance.

City of Bradbury Project Team
Key Team Member Project Role Responsibility to the Engagement • Ensure client satisfaction, flow of communication, and oversight of the project;
Chris Fisher • Technical guidance;
Principal-in-Charge • Project oversight;
Vice President/Director
• Quality assurance & control; and
• Meeting and presentation attendance.
• Task oversight;
• Model development;
Tony Thrasher • Produce key elements of the analyses;
Project Manager
Principal Consultant • Responsible for project deliverables; • Report preparation and evaluation; and
• Meeting and presentation attendance.
• Collect, interpret, and disseminate key data;
Priti Patel • Assistance with model development;
Financial Analyst
Senior Financial Analyst • Report preparation; and
• Meeting and presentation attendance.

Robert Quaid Quality Assurance / • Third party reviewer; and Principal Consultant Quality Control • Report evaluation.

Subcontractor
Willdan Financial Services will not require the assistance of subcontractors to conduct the scope of services denoted within our proposal.

Resumes
Resumes for Willdan's project team are provided on the following pages.

W WILLDAN Comprehensive User Fee Study 12
City of Bradbury, CA
Chris Fisher
Principal-in-Charge
Education Mr. Chris Fisher, Vice President / Director of Willdan's Financial Consulting Services group, will San Francisco serve as Principal-in-Charge for the City of Bradbury's project. He will also share his extensive State University, knowledge related to cost-of-service principles with members of the project team.

Bachelor of
Science, Finance Mr. Fisher joined Willdan in April of 1999, and during that time has managed an array of financial consulting projects for public agencies in California, Colorado, Texas, Arizona, and Florida, Areas of coordinating the activities of resources within Willdan, as well as those from other firms working Expertise on these projects. He is one of the firm's leading experts for special district financing related to Cost of Service public infrastructure, maintenance, and services, including public safety.

Analyses
Related Experience
Multi-disciplinary City of National City, CA - Cost Allocation Plan, OMB Compliant Cost Allocation Plan, User Team Fee Study, and ISF Allocation Study: Mr. Fisher served as the principal-in-charge for the City of Management National City's Cost Allocation Plan, OMB Compliant Cost Allocation Plan, User Fee, and ISF Allocation Study.

Special District
Formations City of San Marcos, CA — Cost Allocation Plan, Indirect Cost Rate Proposals & Comprehensive User Fee Study: Mr. Fisher is the principal-in-charge for the City's full and OMB Client compliant cost allocation plan, preparation of Indirect Cost Rate proposals, and Comprehensive user Presentations Fee Study engagement. The project is ongoing, and the User Fee Study is now underway.

City of Irvine, CA - OMB Cost Allocation Plan and Comprehensive User Fee Study:

Proposition 218
Willdan completed a cost allocation plan and user fee study for the City of Irvine. Mr. Fisher managed and provided quality assurance to this project, ensuring the accuracy of the models, as well as the Affiliations final reports. He also presented the results to the City's Finance Commission and to the City Council.

California
Society of City of Pomona, CA - Master Fee Schedule Update: Mr. Fisher was the principal-in-charge for Municipal the City's master fee schedule update and update of the development impact fees. Mr. Fisher Finance Officers provided quality control and served as the primary contact with the City.

City of Laguna Hills, CA - Comprehensive Cost Allocation Plan and Comprehensive User Municipal Fee Study: Mr. Fisher oversaw the update of the City's general overhead allocation plan and cost- Management of-service user fees.

Association of
Northern City of Palm Desert, CA - Cost Allocation Plan and Comprehensive User Fee Study:

California Mr. Fisher is the principal-in-charge for the ongoing full cost allocation plan and user fee study.

Willdan's work includes the gathering of necessary data and information, interviews with City staff to California identify overhead support services and how they are used and interviews to gather information Municipal
Treasurers related to fee-based services. We are also developing financial models to calculate overhead Association allocations and personnel rates and the full cost of services for which fees are charged. We are working with staff to finalize cost recovery targets, prepare reports and present the results. 24 Years' City of Indian Wells, CA - User Fee Study: Mr. Fisher was the principal-in-charge for the City's Experience user fee study for the Administrative, Building, Planning and Public Works Departments. Our team gathered and confirmed data, met with City staff to discuss the City's overhead support structure and how operating activities use and benefit from overhead support services. We conducted interviews to gather information related to fee-based services to be used in calculating the full cost of providing services. We developed financial models to calculate overhead allocations and the full cost of services and worked with staff to develop fee-setting recommendations. We prepared reports and presented the results and met with the development community to address their questions abou! the study's methodology and results.

City of San Fernando, CA - Cost Allocation Plan and Comprehensive User Fee Study:

Vir. Fisher served as the principal-in-charge for the City's cost allocation plan, OMB compliant plai and comprehensive user fee study engagement. Willdan has recently, through competitive bid. beel re-selected to update the cost allocation plan.

W WILLDAN Comprehensive User Fee Study 13
City of Bradbury, CA
Tony Thrasher
Project Manager
Education Due to his cost allocation and user fee analyses experience, Mr. Tony Thrasher has been selected Bachelor of to serve as Project Manager for the City's engagement. Mr. Thrasher is a Principal Consultant Science within the Financial Consulting Services group, whereby his responsibilities include managing in Economics; projects and conducting fiscal analyses for cost allocation plans, user fees, and utility rate studies.

California State
Polytechnic Mr. Thrasher's prior employment was as a financial analyst working in bond, equity, and mortgage- University, backed security markets for Wells Fargo Bank, Bank of New York Mellon, and Deutsche Bank.

Pomona
His experience includes portfolio accounting, differential analysis, and forecasting.

Areas of Related Experience
Expertise City of National City, CA — Cost Allocation Plan, OMB Compliant Cost Allocation Plan, User Cost Allocation
Plans Fee Study, and ISF Allocation Study: Mr. Thrasher served as the project manager for the City of National City's previous CAP/User Fee/ISF Study that was completed in 2018. He led the gathering Fiscal Analysis for and verification of data, development of the model and analysis, reports and presentations, and User Fees and presented results to City Staff and the City Council.

Rates City of San Marcos, CA — Cost Allocation Plan, indirect Cost Rate Proposals and Comprehensive User Fee Study: Mr. Thrasher is the project manager for the City of San Marcos' District full and OMB compliant cost allocation plan, preparation of Indirect Cost Rate proposals, and Administration Comprehensive User Fee Study engagement. He is the primary in developing the model, which Services
contains all City personnel and expenditures broken down into the ICRP tables. The project is ongoing, and the User Fee Study is now underway.

Utility Rate
Studies
City of Encinitas, CA - Cost Allocation Plan, Indirect Cost Rate Proposals and 14 Years' Comprehensive User Fee Study: Mr. Thrasher is the project manager for the City of Encinitas' ongoing fee study. Mr. Thrasher and his team developed a comprehensive model that included allocation of indirect overhead costs. He also attended meetings with local stakeholders to discuss the approach and address questions and concerns. Willdan was also retained to update the original study.

City of Mission Viejo, CA - Cost Allocation Plan and User Fee Study: Mr. Thrasher was assigned to work with the City on this project, providing analytical support, gathering data, working with staff to make refinements, and developing cost allocation and fee models to ensure full-cost recovery for building and safety, planning, community development, and public works departments.

City of Irvine, CA Cost Allocation Plan and Comprehensive User Fee Study: Serving as the project's project manager and lead analyst, Mr. Thrasher oversaw the development of the model and led analytical efforts; and designed micro-level allocation models to ensure full-cost ecovery for public safety, public works, community development, community services, an administrative departments. The City of Irvine has recently re-engaged Willdan, throug competitive bid, to conduct a Cost Allocation Plan and User Fee Study.

City of Chino Hills, CA - Cost Allocation Plan and Comprehensive User Fee Study:

Mr. Thrasher is the technical project manager for the City's Cost Allocation Plan and Comprehensive User Fee Study. He is working directly with the City contact throughout the engagement.

City of Pomona, CA - Master Fee Schedule Update: Mr. Thrasher served as the project manager for the master fee schedule update portion of the City of Pomona's engagement, which also included an update of the development impact fees. Mr. Thrasher was responsible for the development of models and reports and coordinating analytical support.

City of San Fernando, CA - Cost Allocation Plan and Comprehensive User Fee Study:

Mr. Thrasher was the project manager for the City's cost allocation plan, OMB compliant plan and comprehensive user fee study engagement. Willdan has recently, through competitive bid, been re-selected to update the cost allocation plan.

W WILLDAN Comprehensive User Fee Study -14
City of Bradbury, CA
Priti Patel
Analytical Support
Education Ms. Priti Patel is a Senior Analyst within the Financial Consulting Services group, whereby she Bachelor of Arts; supports project managers in conducting utility rate analyses, fee studies, cost allocation plans, Business monitoring Proposition 218 compliance, and forming special districts.

Management,
Coordinating and conducting activities associated with Cost Allocation Plans and User Fee Information
Systems and Studies, including database integration and manipulation, revenue and expenditure analyses, and International documentation preparation are just some of Ms. Patel's duties. With these duties, she interacts Business, with clients on a regular basis.

University of
Cincinnati Ms. Patel joined Willdan as an analyst with the District Administration Group, while with DAS she performed research and analysis needed for local government financial issues related to district Areas of administration, including document data entry and updating, database management, research and Expertise report preparation. She also provided general information on questions pertaining to Assessment Cost Allocation Districts and special taxes (such as Mello-Roos Pools), as well as the status of property Plans delinquencies.

Related Experience
User Fee Studies
City of National City, CA — Cost Allocation Plan, OMB Compliant Cost Allocation Plan, User Proposition 218 Fee Study, and ISF Allocation Study: Ms. Patel worked as part of the team on the City's 2018 CAP/User Fee/ISF study. She worked extensively on development of the model and analysis, met 10 Years' with City Staff to review service delivery processes and develop the cost-of-service analysis, and Experience drafted final reports for each of the studies.

City of Richmond, CA — Cost Allocation Plan & User Fee Study: Ms. Patel was the financial analyst on the City of Richmond's ongoing User Fee Study and Cost Allocation Plan. She assisted the project manager with gathering and validation of data, development of the models and related analysis, staff interviews and preparation of reports and presentations.

City of Pittsburg, CA — Cost Allocation Plan and User Fee Study: Ms. Patel was assigned to aid senior project team members on the City of Pittsburg Cost Allocation Plan and User Fee Study engagement. She will be a technical lead for the gathering of data, creation of the models and preparation of study reports and presentations. The City hired Willdan for the original study, and for two subsequent updates.

City of Dinuba, CA - Cost Allocation Plan Update and Utility Rate Study: Ms. Patel assisted with a utility rate study and a cost allocation plan update for the City. Duties included reviewing relevant documentation, gathering information related to indirect staffing and functions, assisting in the preparation of a comprehensive draft cost allocation model and plan, and testing and reviewing the model and results with project management staff.

City of Monterey, CA - Cost Allocation Plan: Ms. Patel is serving as the financial analyst for he City of Monterey Cost Allocation Plan and updates. In this role she is responsible for obtainin updated information and data, reviewing overhead structure and functions, and preparing th updated model and report. The City has continued to retain Willdan for updates to the original City of Fillmore, CA - Full Cost Allocation Plan and User Fee Study: Ms. Patel helped develop a cost allocation plan and model that fully allocated central overhead costs to appropriate operating departments, funds, and/or programs. She assisted in the completion of the model and report and worked directly with senior staff to disseminate their feedback and process revisions.

City of Chino Hills, CA - Cost Allocation Plan and Comprehensive User Fee Study:

Providing analytical support in the preparation of a cost allocation plan and comprehensive fee determine the proper allocation of expenditures and ongoing full cost of City-provided services.

W WILLDAN Comprehensive User Fee Study 15
City of Bradbury, CA
Robert Quaid
Quality Assurance/Technical Advisor
Education With his 40 years of extensive experience in public financing, Mr. Robert Quaid has been selected to provide quality assurance/quality control in the role of technical advisor. In his position as a Principal Consultant at Willdan, Mr. Quaid provides project management, procedural support, technical support, and quality review for Willdan's District Administration group, as well as the Southern Financial Services Consulting group specific to cost allocation plans, user fee studies, and special California financial analysis.

Areas of Prior to joining Willdan, Mr. Quaid worked in the private industry of real estate accounting and Expertise finance. He began his career with the public accounting firm formerly known as Haskins & Sells Fiscal Analysis (currently known as "Deloitte & Touche"). His experience includes financial statement analyses, for User Fees asset administration, computer conversion, and reporting to the Securities and Exchange
and Rates Commission for several public real estate partnerships. In 1979, Mr. Quaid became a licensed California CPA
Cost Allocation
Plans
Related Experience
Acquisition Audit Cities of Fontana, Gardena and Hawthorne, CA — Cost Allocation Plan Projects: For each Services of these cities, Mr. Quaid served in the role of task manager for the development of an OMB A-87 compliant cost allocation plan model using Microsoft Excel. He was responsible for the preparation Statutory of the cost allocation plan report and trained City staff on how to use the cost allocation model.

Financial
Reporting City of Rialto, CA - Comprehensive User Fee Study: Project manager for the Comprehensive User Fee Study to develop a user fee model in Microsoft Excel and update fees for Planning, Fund Audits Engineering, Building, Public Works, Recreation, Police, Fire, City Clerk, Treasurer and Finance.

Quality Review of City of Cathedral City, CA - Comprehensive User Fee Study: Mr. Quaid served as project Community manager for a user fee study that required updating fees for Planning, Engineering, Building, Facilities, Police, Fire, City Clerk, and Finance.

Lighting &
Landscaping, and Mr. Quaid has provided Quality Assurance and Quality Control to multiple clients. Provided below Assessment are a few examples of clients in which services have been provided in the previous three years.

Districts
• City of Arcadia, CA * City of Monterey, CA
Affiliations
California Society • City of Aurora, CO • City of Petaluma, CA of Municipal
Finance Officers • City of Cerritos, CA • City of Pomona, CA California Society • City of Claremont, CA • City of Richmond, CA of CPAs
• City of Coalinga, CA • City of Rocklin, CA
40 Years'
Experience • City of DeSoto, TX • City of St. Helena, CA • City of El Cerrito, CA • County of San Benito, CA
• City of Fillmore, CA City of San Bruno, CA
• City of Galt, CA • City of Salinas, CA
• City of Hayward, CA • City of Union City, CA
• City of Indian Wells, CA • City of Watsonville, CA
• City of Missouri City, TX City of Yucaipa, CA
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City of Bradbury, CA
Project Controls /Project Management Approach
At Willdan, we utilize a Project Management Process/Approach that ensures projects are completed on time, within budget and Through the process of providing regular most importantly yield results that match our clients' expectations. updates and conducting status conference We will document discussions leading to important policy calls, potential issues will be highlighted, decisions and/or the choice of critical assumptions used in discussed, and resolved. Any deviances from constructing the analysis and model. the project timeline will be identified and Following key stakeholder discussions, we will schedule a call to plans will be developed for course corrections. summarize findings and direction with City staff, to make certain that we are in agreement with stated objectives, and that feedback is incorporated as appropriate.

Project Management
Define the Manage the Review the Communicate
Plan the Project
Project Project Project the Project
• Identify the project Collaborate with • Manage the • Review all work • Communicate with scope, set the project team execution of the product and the client regarding objectives, list and client staff and project. deliverables. work status and potential agree upon progress.
constraints, timeline to meet the • Direct existing and • Utilize structured document estimated project upcoming project quality assurance • Ensure client is in assumptions. timeline. tasks. process involving receipt of regular up to three levels status updates.
• Define a course of • Assign workload • Control and of review at the action and develop functions to monitor work in peer level, project • Schedule regular an effective appropriately progress. manager level. conference calls to communication qualified staff to touch base.
plan. ensure milestones• Provide feedback• Procure executive are met, on time. to client and officer level review. • Inform client of • Provide a forum for project team. roadblocks, work
applying the team's • Pre-schedule outside of projected collective expertise quality control • Identify and scope. to solving difficult meetings with resolve deviances
analytical issues project team to from project
that arise in maintain the timeline.
complex projects. progressive motion
of the project.

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City of Bradbury, CA
Quality Assurance / Quality Control Process
Our quality control program is incorporated as a required element of Willdan's day-to-day activities. There are three levels of reviews incorporated for our deliverables:
1) Peer review; Quality Assurance Analyst Prepares
Manager Review Deliverables
2) Project Manager review; and
6 3) Final quality assurance manager
review.

Quality
reviews involve 5 Assurance Peer Review of
Peer one analyst Analyst Revises Data
based on PM Review Levels of Deliverables
reviewing the work of another, while
Review
project manager reviews are conducted
prior to delivery to the quality assurance
manager. The quality assurance
manager then performs a final review.

This assures that our final product has Project Manager _Analyst Revises Data been thoroughly evaluated for potential Reviews based on Peer Review errors; thus, providing quality client
deliverables, and high levels of integrity and outcomes.

The primary mission of our quality control plan is to provide staff with the technical and managerial expertise to plan, organize, implement, and control the overall quality effort, thereby ensuring the completion of a quality project within the time and budget established.

Quality Assurance Goals
Goal Lead Task
• Establish a set of planned and systematic actions for maintaining a high level of quality in the professional services performed;
• Emphasize quality in every phase of work;
Quality Assurance / Chris Fisher • Ensure efficient use of resources; Control Process
• Establish a consistent and uniform approach to the services performed; and
• Implement appropriate quality control measures for each work task of the project.
• Contract deliverables;
• Specific quality control procedures;
Tony Thrasher, & • Special quality control emphasis;
Quality Control Plan
Bob Quaid • Budget and manpower requirements;
• Overall project schedule and budget; and
• Project documentation requirements;
W WILLDAN Comprehensive User Fee Study 18
City of Bradbury, CA

4. Project Schedule
The project timeline can only be met with the cooperation of City Staff. Delays in responding to our requests for data and review will result in corresponding delays to the project timeline. If that is the case, we will notify the City immediatelv of the possible impact to the schedule.

City of Bradbury
Comprehensive User Fee Study
Project Schedule
March May June July
Scope of Services 4 11 18 25|1|8 15 22 29 13|20 27 8| 15|29 20|13|20|27 Task 1: Initial Document Request 881
Task 2: Compile Inventory of Current and Potential Fees 882 Task 3: Kick-off / Refine Scope (web meeting/conference call) 883 Task 4: Develop User Fee Model 884
Task 5: Time Survey Interviews and Information Gathering (web meetings) 1 885 Task 6: Data Analysis and Final User Fee Schedule (Web mtgs/conf calls) 886 Task 7: Common Fees Comparison 1887
Task 8: Prepare and Present Draft Report (conference call) 888 Task 9: Revise Draft Report/Determine Cost Recovery Levels (conference call) 989 Task 10: Prepare and Present Final Report/Instruct Staff on Model (web meeting) 3810 Deliverables:
881: Information Request 886: Fee Schedule
882: Draft List of Current Fees 987: Comparison tables
863: Revised Project Scope and Schedule (if needed) B88: Draft Report 884: User-friendly Model in Microsoft Excel 889: Revised Draft Report w/fee levels 885: Time Surveys and Draft Full Cost Recovery Fees 8610: Final Report W WILLDAN Comprehensive User Fee Study
City of Bradbury, CA

5. Cost Proposal
Willdan Financial Services ("Willdan") proposes a total not-to-exceed fixed fee of $24,855 for the Comprehensive User Fee Study engagement.

City of Bradbury
Comprehensive User Fee Study
Cost Proposal
C. Fisher T. Thrasher P. Patel
B. Quaid
Principal-in- Project Analytical
Charge Manager Support Total
$ 250 210 $ 135 $ 210 Hours Cost
Scope of Services
Task 1: Initial Document Request 1.0 1.0 $ 135
Task 2: Compile Inventory of Current and Potential Fees : 2.0 - 2.5 375 Task 3: Kick-off /Refine Scope - 1.0 1.0 2.0 345
Task 4: Develop User Fee Model/Incorporate Overhead 1.0 8.0 24.0 0.5 33.5 5,275 Task 5: Staff Interviews and Information Gathering 8.0 12.0 20.0 3,300 Task 6: Data Analysis and Final Fee and Rate Schedule 6.0 40.0 6,890 Task 7: Common Fees Comparison - 4.0 12.0 2,460
Task 8: Prepare and Present Draft Report 1.0 2.0 12.0 15.5 2,395 Task 9: Revise Draft/Determine Cost Recovery Levels 0.5 3.0 12.0 15.5 2,375 : 1,305
Task 10: Prepare and Present Final Report/Train Staff on Mode - 3.0 5.0 8.0 Total - Comprehensive User Fee Study 3.0 35.5 121.0 1.5 161.0 $ 24,855 Notes
• The cost of preparing the Comprehensive User Fee Study can be included in the resulting new fee schedule(s).

Therefore, over time, the City can recover the initial outlay of funds that was required to complete this study. • Our fee includes all direct expenses associated with the project. • We will invoice the City monthly based on percentage of project completed. • City shall reimburse Willdan for any costs Willdan incurs, including without limitation, copying costs, digitizing costs, travel expenses, employee time and attorneys' fees, to respond to the legal process of any governmental agency relating to City or relating to the project. Reimbursement shall be at Willdan 's rates in effect at the time of such Hourly Fee Schedule
Additional services may be authorized by the City and will be billed at our then-current hourly overhead consulting rates. Our current hourly rates are listed below.

Willdan Hourly Rate Schedule
Position Team Member Hourly Rate
Group Manager Chris Fisher $250
Managing Principal $240
Principal Consultant Tony Thrasher, & $210
Bob Quaid
Senior Project Manager $185
Project Manager $165
Senior Project Analyst Priti Patel $135
Senior Analyst $125
Analyst I| $110
Analyst | $100
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City of Bradbury, CA

6. Failures and Refusals
Willdan Financial Services has not engaged in a failure or refusal to complete any contracts.

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City of Bradbury, CA

7. Client References
Below are recent project descriptions, including client contact information, which are similar in nature to those requested by the City of Bradbury engagement. We are proud of our reputation for customer service and encourage you to contact these clients regarding our commitment to completing the projects within budget and agreed upon City of Arcadia, CA
Comprehensive User Fee Study and Full & OMB Cost Allocation Plan Willdan prepared a Cost Allocation Plan, OMB Compliant Cost Allocation Plan, and User Fee Study for the City of Arcadia. Willdan developed a cost allocation plan and model that fully allocated central overhead costs to appropriate operating departments, funds, and/or programs. This portion of the project involved the development of two models:
a full Cost Allocation Plan and an OMB compliant Cost Allocation Plan. The OMB compliant Plan was developed using the same model, utilizing a toggle to remove previously flagged costs that would not be allocable under OMB guidelines.

Utilizing the full CAP, Willdan completed the comprehensive user fee study. Willdan completed both studies concurrently, in a manner that fully identifies and considers direct and indirect costs, along with changes in staffing, structure, and methods of service delivery.

Client Contact: Laena Shakarian, Management Analyst
240 West Huntington, Arcadia, CA 91007
Tel #: (626) 574-5434 | Email: [email protected] City of Burbank, CA
Comprehensive User Fee Study
In Spring of 2023 Willdan completed a comprehensive master user fee study for the City of Burbank. Burbank is a large, diverse city with a full range of municipal services. We worked with City staff to gather the necessary data to incorporate appropriate central service overhead factors from the City's current Cost Allocation Plan into this analysis.

Following this, we analyzed the current fee schedule, developed a detailed cost-of-service analysis, and calculated the full cost of providing services for which fees are charged. We also evaluated opportunities to implement new fees and eliminate obsolete ones. Finally, we conducted fee comparisons with other local municipal agencies and worked with City Staff to develop fee-setting recommendations that incorporated policy guidelines and presented these to the City Council for adoption.

Willdan updated many of the fee programs and their structures. Final master fee recommendations were made to address the City's goal to maximize the recovery of the costs of providing services, to the best extent possible, including overhead. The final steps of the process included a detailed presentation to the City Council, and delivery to the City of the fee model for their future use.

Client Contact: Justin Hess, City Manager
275 E. Olive Avenue, Burbank, CA 91510
Tel #: (818) 238-5800| Email: [email protected]
City of Chino Hills, CA
Comprehensive User Fee Study and Full Cost Allocation Plan The City of Chino Hills engaged Willdan to complete a comprehensive Cost Allocation Plan and Comprehensive User Fee Study. Willdan staff met with City staff to verify the City's objectives for the study, independently gathered most of the necessary data for the development of the CAP model and methodology and worked directly with City staff to gather additional detail or clarify information where necessary. We worked with City staff to understand the various functions served by indirect staff in various City departments, and which operating departments or funds they served.

We worked directly with City staff to develop and verify allocation bases and make adjustments through several iterations of the CAP model, as necessary.

We developed a cost-of-service analysis and model that updated existing fees and incorporated new fees and used it to create an updated comprehensive fee schedule.

Willdan is currently providing an update to the User Fee Study and Cost Allocation Plan.

Client Contact: Christa Buhagiar, Finance Director
14000 City Center Drive, Chino Hills, CA 91709
Tel. #: (909) 364-2642 | Email: [email protected] W WILLDAN Comprehensive User Fee Study 4
City of Bradbury, CA
Similar Studies
Provided in the table below is a list of the public agencies in which similar services are currently in progress, or have been completed, in the previous five years.

Willdan Financial Services
Five Year Cost Allocation Plan and User Fee Study Experience Client Project Description
City of Amarillo, TX Cost Allocation Plan
City of Arcadia, CA Cost Allocation Plan and Comprehensive User Fee Study City of Arroyo Grande, CA Cost Allocation Plan, OMB Compliant Plan, User Fee Study and Development Impact Fee Study
City of Arvin, CA Cost Allocation Plan
City of Aurora, CO Cost Allocation Plan and Comprehensive User Fee Study City of Barstow, CA Cost Allocation Plan
City of Bedford, TX Cost Allocation Plan
City of Belmont, CA Development Services User Fee Study City of Bellflower, CA Cost Allocation Plan, OMB Compliant Plan, User Fee Study and Development Impact Fee Study
City of Benicia, CA Cost Allocation Plan and Comprehensive User Fee Study City of Blythe, CA Cost Allocation Plan and Comprehensive User Fee Study City of Brighton, CO Cost Allocation Plan and Updates
City of Burbank, CA Comprehensive User Fee Study
City of Calexico, CA EMS User Fee Study
City of Canyon Lake, CA Comprehensive User Fee Study & EMS User Fee Study City of Capitola, CA Cost Allocation Plan and Comprehensive User Fee Study City of Cave Creek, AZ Cost Allocation Plan and Comprehensive User Fee Study City of Chino, CA Comprehensive User Fee Study, Cost Allocation Plan and Indirect Cost Rate Studies
City of Chino Hills, CA Cost Allocation Plan and Comprehensive User Fee Study, and Updates City of Claremont, CA Cost Allocation Plan and User Fee Study City of Clermont, FL Building & Safety Department User Fee Study City of Coalinga, CA User Fee Study CPI Update
City of Commerce City, CO Comprehensive User Fee Study and Development Impact Fee Study City of Compton, CA User Fee Study CPI Update
City of Coppell, TX Full Cost Allocation Plan
City of Coronado, CA EMS User Fee Study
City of Cudahy, CA Cost Allocation Plan, OMB Compliant Plan, User Fee Study and Development Impact Fee Study
City of DeSoto, TX Comprehensive User Fee Study
City of Dinuba, CA Cost Allocation Plan & User Fee Study City of El Cerrito, CA Cost Allocation Plan and Community Development Department User Fee Study
City of El Monte, CA Cost Allocation Plan, OMB Compliant Plan, User Fee Study and Updates, and Development Impact Fee Study
City of Eastvale, CA Cost Allocation Plan, OMB Compliant Plan, and Comprehensive User Fee Study City of Encinitas, CA Development Services User Fee Study and Cost Allocation Plan and Updates
City of Fairfield, CA Comprehensive User Fee Study
City of Fillmore, CA Cost Allocation Plan, OMB Compliant Plan, User Fee Study and Development Impact Fee Study
City of Foster City, CA Cost Allocation Plan, OMB Compliant Plan, and Comprehensive User Fee Study
City of Fountain Hills, AZ Comprehensive User Fee Study City of Fountain Valley, CA Cost Allocation Plan and Comprehensive User Fee Study City of Fontana, CA Cost Allocation Plan, OMB Compliant Plan, and User Fee Study W WILLDAN Comprehensive User Fee Study 5
City of Bradbury, CA
Willdan Financial Services
Five Year Cost Allocation Plan and User Fee Study Experience Client Project Description
City of Fullerton, CA Community Development Department User Fee Study and Fire Department User Fee Study
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W WILLDAN
27368 Via Industria, Suite 200
Temecula, CA 92590-4856
951.587.3500 | 800.755.6864 | Fax: 951.587.3510
www.willdan.com
CITY OF7

BRADBURY

INCORPORATEC
Richard Barakat, Mayor (District 3)
Richard I. Hale, Mayor Pro Tem (District 1)
NECTOR Monte Lewis, Council Member (District 2)
Bruce Lathrop, Council Member (District 4)
BRADBURY Elizabeth Bruny, Council Member (District 5)
City of Bradbury
Agenda Memo
TO: Honorable Mayor and Members of the City Council
FROM: Mario Flores, Management Analyst
DATE: March 19, 2024
SUBJECT: DISCUSSION ON BRADBURY NIGHT OUT AUDIO
ATTACHMENTS: 1. Audio Cost Estimates

SUMMARY
Staff has consulted with Pacific Productions (Pacific) for technical audio assistance regarding the upcoming Bradbury Night Out (BNO) event. They provided two quotes to resolve BNO's audio issues: $900 to rent audio equipment and $4,817 to purchase new audio equipment.

It is recommended that the City Council elects to rent audio equipment at a not-to- exceed amount of $900 for BNO since it is not budgeted for Fiscal Year 2023-24.

BACKGROUND
The City of Bradbury held its annual Bradbury Night Out (BNO) on Thursday, July 27, 2023 from 6:00pm to 8:00pm. Overall, the event was a success, except there were issues with the audio system. The music seemed to be fine but residents could not hear the Mayor's speech. Audio from the two speakers located at the rear of City Hall, where the Mayor addressed the audience, was inconsistent as guests and vendors at a distance from the speakers were unable to hear. Furthermore, speech coming from the two speakers in the front of City Hall were extremely weak as almost no one could hear any talking. This resulted in attendees being unable to listen to the Mayor's speech and raffle while they were waiting in line at the food and ice cream trucks in front of City Hall. This has been an ongoing issue for the past few years.
(
Staff currently uses a total of four basic speakers for the BNO event that were purchased (
from Amazon and Costco. Staff is now exploring options to remedy this issue for the upcoming BNO event because these speakers have proven to be inadequate.

ANALYSIS
Staff recently reached out to Pacific Productions (Pacific) for technical audio assistance.

Pacific is a production company located in Monrovia made up of experienced and knowledgeable team members that provide technical support and equipment for special events. Pacific contracts with the cities of Monrovia and Arcadia for their community events. The CEO of Pacific is a Monrovia resident and has experience within the San Gabriel Valley.

Upon consulting with Pacific, Staff received two estimates. One estimate covers the cost for renting equipment and technical support for the duration of the event, and the other accounts for purchasing upgraded equipment to own and use for all BNO events moving forward. If the City were to purchase, Pacific would train Staff to use the new equipment and the speakers come with a 6-year manufacture warranty. The warranty only covers defects and not damages. Below is an outline for each estimate.

Goods & Services Fee Estimate
Audio Rental Equipment & Technical Support $900
Audio System Purchase (6-year Warranty) $4,817.93
Staff consulted with the Public Safety Committee (Committee) regarding the two options at the March 14, 2024 Committee meeting, and they felt that renting the audio system is the most viable option.

ALTERNATIVES

1. The City Council can decide to purchase a new upgraded audio system for $4,817.93

2. The City Council can decide to reject both estimates and direct Staff to use the same equipment the City already owns.

STAFF RECOMMENDATION
It is recommended that the City Council elects to rent audio equipment and technical support for Bradbury Night Out at a not-to-exceed amount of $900 since it is not budgeted for Fiscal Year 2023-24.

Pacific Productions
135 E Chestnut Ave Ste 1B
( Monrovia, CA 91016 US
[email protected] P
ACIF!
RODUCTIO!
Estimate
ADDRESS SHIP TO ESTIMATE # 1351
Mario Flores Mario Flores DATE 03/13/2024
City of Bradbury City of Bradbury
600 Winston Avenue 600 Winston Avenue
Bradbury, CA 91008 Bradbury, CA 91008

DATE ACTIVITY DESCRIPTION QTY RATE AMOUNT
06/20/2024 Audio QSC K12.2 4 100.00 400.00
Powered
Speaker
( 06/20/2024 Audio Ultimate 4 10.00 40.00
Speaker Stand
06/20/2024 Audio Microphone 1 10.00 10.00
Stand
06/20/2024 Audio Flow 8 Audio 1 75.00 75.00
Console
06/20/2024 Audio Shure QLX-D 1 75.00 75.00
Wireless
Handheld
Microphone
06/20/2024 Audio XLR Cable 1 0.00 0.00
Package
06/20/2024 Power Edison Cable 1 0.00 0.00
Package
06/20/2024 Audio iPad (Music 1 50.00 50.00
Playback)
06/20/2024 Labor Technician 1 250.00 250.00
Bradbury Annual Night Out 2024 Rental SUBTOTAL 900.00
TAX 0.00
TOTAL $900.00
(
Pacific Productions
135 E Chestnut Ave Ste 1B
Monrovia, CA 91016 US
[email protected] P

PACIFIC
PRODUCTION:

Estimate
ADDRESS SHIP TO ESTIMATE # 1352
Mario Flores Mario Flores DATE 03/13/2024
ity of Bradbury City of Bradbury
00 Winston Avenue 600 Winston Avenue
Bradbury, CA 91008 Bradbury, CA 91008

DATE ACTIVITY DESCRIPTION QTY RATE AMOUNT
06/20/2024 Audio QSC K12.2 4 999.99 3,999.96
Powered
Speaker
( 06/20/2024 Audio Behringer Flow 8 1 299.99 299.99
Audio Mixer
06/20/2024 Audio Shure SM58 1 99.99 99.99
Wired
Microphone
06/20/2024 Sales Tax Sales Tax 1 417.99 417.99
Bradbury Annual Night Out Audio System Purchase SUBTOTAL 4,817.93 TAX 0.00
TOTAL
$4,817.93
Accepted By Accepted Date
Richard Barakat, Mayor (District 3)
Dick Hale, Mayor Pro Tem (District 1)
Montgomery Lewis, Council Member (District 2)
Bruce Lathrop, Council Member (District 4)
BRADBURY Elizabeth Bruny, Council Member (District 5)
City of Bradbury
Agenda Memo
TO: Honorable Mayor and Members of the City Council
FROM: Kevin Kearney, City Manager
DATE: March 19, 2024
SUBJECT: DISCUSSION ON LAW ENFORCEMENT SERVICES

SUMMARY
During the Retreat on March 9, 2024, the City Council had discussed their current and future law enforcement services.

This item prompts further discussion on the item. It also allows for any action and direction from the City Council.

FOR CITY COUNCIL AGENDA AGENDA ITEM #

Bradbury City CouncilMarch 19, 2024

Bradbury City Council
March 19, 2024