BRADBURY
AGENDA
Adjourned Meeting of the Bradbury City Council
To be held on Tuesday, November 19, 2024
at the Bradbury Civic Center
600 Winston Avenue, Bradbury, CA 91008
OPEN SESSION 6:00 PM
Each item on the agenda, no matter how described, shall be deemed to include any appropriate motion, whether to adopt a minute motion, resolution, payment of any bill, approval of any matter or action, or any other action. Items listed as "For Information" or "For Discussion" may also be subject of an "action" taken by the Board or a Committee at the same meeting.
CALL TO ORDER/PLEDGE OF ALLEGIANCE
ROLL CALL: Mayor Barakat, Mayor Pro Tem Hale, Councilmembers Lathrop, Lewis & Bruny.
REORGANIZATION: Appointment of Mayor and Mayor Pro Tem
NEW ROLL CALL
APPROVAL OF THE AGENDA: Majority Vote of City Council to proceed with City Business DISCLOSURE OF ITEMS REQUIRED BY GOVERNMENT CODE SECTION 1090 & 81000 ET.SEQ.
PUBLIC COMMENT
Anyone wishing to address the City Council on any matter that is not on the agenda for a public hearing may do so at this time. Please state your name and address clearly for the record and limit your remarks to five minutes.
Please note that while the City Council values your comments, the City Council cannot respond nor take action until such time as the matter may appear on a forthcoming agenda.
Routine requests for action should be referred to City staff during normal business hours, Monday through Friday, 8:30 a.m. 5:00 p.m., at 626.358.3218.
The City of Bradbury will gladly accommodate disabled persons wishing to communicate at a city public meeting. Please call the City Manager at 626.358.3218 at least 48 hours prior to the scheduled meeting for special assistance.
Agenda - City Council of the City of Bradbury Pg. 1 Adjourned Meeting - November 19, 2024 ACTION ITEMS*
2. CONSENT CALENDAR
( All items on the Consent Calendar are considered by the City Council to be routine and will be enacted by one motion unless a Council Member requests otherwise, in which case the item will be removed and considered by separate action. All Resolutions and Ordinances for Second Reading on the Consent Calendar, the motion will be deemed to "to waive the reading and adopt."
A. Minutes: Regular Meeting, Tuesday, October 15, 2024.
B. Monthly Investment Report for the month of November, 2024.
C. Resolution No. 24-29. Demands & Warrants for November, 2024.
3. 1271 LEMON AVENUE - CALIFORNIA AMERICAN WATER CONTINUED PUBLIC HEARING At the October 15, 2024 Regular Meeting, the City Council opened a public hearing and heard from several neighbors. The Council continued the public hearing until the November 19, 2024 meeting. California American Water is addressing concerns brought up during the public comment and is communicating with the City of Monrovia and Bradoaks Elementary School. It is recommended that the public hearing be continued as open to the January 21, 2025 regular meeting.
4. AWARD OF CONTRACT - BRADBURY ROAD WIDENING PROJECT
Staff has concluded the contract negotiations and found that the lowest, responsive ( bid is from Commercial Paving & Coating, Inc. It is recommended that the City Council:
1) award a construction contract to Commercial Paving & Coating, Inc. in the amount of $487,301.75, 2) authorize an additional $48,730.18 (10% bid amount) for construction contingency, 3) authorize an additional appropriation of $40,000 for the installation of Oak Tree planting irrigation work, and 4) appropriate $392,127.93 from the General Fund.
5. MATTERS FROM THE CITY MANAGER
a. ID Cards
Retirement Community Request for Back Lot Usage: December 7th
MATTERS FROM THE CITY ATTORNEY
MATTERS FROM THE CITY COUNCIL
Mayor Barakat
LA County City Selection Committee
LA County Sanitation Districts
So. California Joint Powers Insurance Authority
Foothill Transit
SGV Mosquito & Vector Control District
SGV Council of Governments
Agenda - City Council of the City of Bradbury Pg. 2 Adjourned Meeting - November 19,2024 Mayor Pro Tem Hale
Councilmember Lathrop
League of California Cities
Duarte Community Education Council (CEC)
Councilmember Bruny
Duarte Education Foundation
Councilmember Szymkowski
ITEMS FOR FUTURE AGENDAS
ADJOURNMENT:
The City Council will adjourn to a Regular Meeting at the Bradbury Civic Center, 600 Winston Avenue, Bradbury, CA 91008 on Tuesday, December 17, 2024 at 7:00 p.m. * ACTION ITEMS: Regardless of a staff recommendation on any agenda item, the City Council will consider such matters, including action to approve, conditionally approve, reject or continue such item. Further information on each item may be procured from City Hall.
"I, Diane Jensen, City Clerk, hereby certify that I caused this agenda to be posted at the Bradbury City Hall entrance gate by 5:00 p.m. on Friday, November 15, 2024." -
Diane Jensen
City Clerk - City of Bradbury
Agenda - City Council of the City of Bradbury Pg. 3 Adjourned Meeting - November 19, 2024 Elizabeth Bruny
10-30-2024
City of Bradbury
Attn: City Clerk
600 Winston Avenue
Bradbury, CA 91008
Dear City of Bradbury:
Please consider this my statement of intent and nomination to serve as Mayor Pro Tem for the City of Bradbury. I am eligible and willing to serve in this role, as I have served on the city council in this capacity before. Thank you for your consideration.
Sincerely,
EABran
Elizabeth Bruny
AGENDA ITEM NO. 1
PUBLIC COMMENT
NOVEMBER 19, 2024
AGENDA ITEM NO. 2
A. Minutes: Regular Meeting, Tuesday, October 15, 2024.
B. Monthly Investment Report for the month of November, 2024.
C. Resolution No. 24-29. Demands & Warrants for November, 2024.
NOVEMBER 19, 2024
INCORPORATED
JULY 26, 1957
ACTION MINUTES
CITY COUNCIL
CITY OF OF THE CITY OF BRADBURY
REGULAR MEETING
BRADBURY Tuesday, October 15, 2024 - 7:00 P.M.
BRADBURY CIVIC CENTER
600 Winston Avenue, Bradbury, CA 91008
CALL TO ORDER
The Regular Meeting of the City Council of the City of Bradbury was called to order by Mayor Barakat at 7:00 pm followed by the Pledge of Allegiance.
ROLL CALL -
PRESENT: Mayor Richard Barakat, Mayor Pro Tem Richard Hale, Councilmember Bruce Lathrop and Councilmember Liz Bruny.
ABSENT: Councilmember Monte Lewis.
STAFF: City Manager Kevin Kearney, City Clerk Diane Jensen, Management Analyst Mario Flores, City Planner Jim Kasama and City Attorney Cary Reisman.
Mayor Barakat made a motion to excuse Councilmember Lewis from the meeting.
Councilmember Bruny seconded the motion which carried 4:0.
APPROVAL OF AGENDA:
Mayor Pro Tem Hale motioned to approve the Agenda with Councilmember Bruny seconding the motion, which passed, 4:0.
DISCLOSURE OF ITEMS REQUIRED BY GOVERNMENT CODE SECTION 1090 & 81000 ET.
SEQ.
In compliance with the California Political Reform Act, each City Councilmembers has the responsibility to disclose direct or indirect potential for a personal financial impact as a result of participation in the decision-making process concerning agenda items.
Attorney Reisman stated he was not aware of any potential conflicts.
CC Minutes
October 15, 2024
1. PUBLIC COMMENT - Mayor Barakat opened the floor to Public Comment No public comment.
ACTION ITEMS*
2. CONSENT CALENDAR
All items on the Consent Calendar are considered by the City Council to be routine and will be enacted by one motion unless a Council Member requests otherwise, in which case the item will be removed and considered by separate action. All Resolutions and Ordinances for Second Reading on the Consent Calendar, the motion will be deemed to "to waive the reading and adopt."
a. Minutes: Regular Meeting, Tuesday, September 17, 2024. b. Minutes: Special Meeting, Monday, September 30, 2024.
C. Monthly Investment Report for the month of October, 2024. d. Resolution No. 24-28. Demands & Warrants for October, 2024.
City Manager Kearney spoke of two changes to the Consent Calendar:
Part d, Resolution No. 24-28. Demands & Warrants for October, 2024 a. Section #4 Employee Benefits: Removed entries for Aetna, VSP, Delta Dental and The Standard due to being duplicate entries of Section #1, Pre-Release Checks/ACH.
b. Due to Broadvoice bill charged to City Credit Card, duplicate entries for same invoice were removed from Section #2, Regular Checks and Section #3, ACH/EFT Payments.
Mayor Pro Tem Hale made a motion to approve the Consent Calendar with the changes stated above. Councilmember Lathrop seconded that motion, which passed 4:0.
3. PRESENTATION - LOS ANGELES COUNTY ASSESSOR, JEFF PRANG Jeff Prang, Los Angeles County Assessor, presented insights into his office's functions and recent updates such as property assessments within the county, technological advancements for property owner services, and Proposition 19's impact on property tax bases and inheritance benefits. He took questions and provided clarifications to council members regarding assessment procedures.
4. 1271 LEMON AVENUE - APN 8527-025-020 CALIFORNIA AMERICAN WATER American Water presented plans to retire the Lemon Reservoir at the northeast corner of Lemon Avenue and Barranca Road, detailing the project's environmental assessment, noise mitigation, and community outreach efforts.
CC Minutes
October 15, 2024
Mayor Barakat opened the floor for the Public Hearing. The following residents spoke about their reasons for opposing this project as well as four letters received from neighbors, which were presented to the City Council.
• Scott Weisner 1271 Lemon Avenue
• Serena Burnett 44 Woodlyn Lane
• Roy Lamb 1115 E. Lemon Avenue
• Andrew Fash 500 Terrado Drive
• Phyllis Fash 500 Terrado Drive
• Dr. Albert Clegg 501 Terrado Drive
Councilmember Lathrop made a motion to continue this agenda item to the next meeting with the Public Hearing open. Mayor Barakat seconded the motion which passed 4:0.
Council had the following suggestions for Cal American Water:
a. Schedule a community meeting in Monrovia to address the residents' concerns.
b. Schedule a meeting with the City of Monrovia and Bradoaks Elementary to discuss the project and address any concerns.
C. Provide more details on the demolition process and the plan to mitigate impacts on the surrounding neighborhood.
d. Assess the wear and tear on Lemon Avenue and determine if Cal.
American Water will address any necessary road repairs. (
Consider increasing the driveway width to 20 feet to accommodate truck access.
Explore the possibility of placing an Emergency Operations Center (EOC) on site.
g. The wall along Lemon Avenue should match the Estates wall, which is a block wall, when the project is completed.
h. Wall height up to 8 feet; councilmember Lathrop suggested 6 feet along Lemon Avenue, which is in-line with City of Bradbury ordinance.
5. CONTRACT NEGOTIATIONS UPDATE - BRADBURY ROAD WIDENING PROJECT Dave Gilbertson, City Engineer, provided an update on the Bradbury Road Widening Project, including negotiation status with two potential contractors.
The council discussed budget considerations and project specifications.
Councilmember Bruny made a motion to authorize negotiation of construction costs cap at $600,000 based on "estimates received." This motion was seconded by Mayor Pro Tem Hale and carried 3:1. Council Councilmember Lathrop opposed. Council asked that clarification of expenses to be supplied at a later date or at next meeting.
CC Minutes
October 15, 2024
( MATTERS FROM THE CITY MANAGER -
a. Ethics Training - Reminded Councilmembers to try and complete by 10.31.2024. b ID Cards Council expressed interest for an ID card.
C. City Council Reorganization - November Meeting. Councilmember Bruny to submit 100-word statement to City Clerk for position of Mayor Pro Tem.
Nov. & Dec. City Council Mtg. Dates - November 19, 2024 City Council meeting at 6:00 p.m.
December 17, 2024 City Council meeting.
MATTERS FROM THE CITY ATTORNEY -
The City Attorney plans to attend the League of California Cities annual conference tomorrow and offered to provide conference materials to interested council members.
MATTERS FROM THE CITY COUNCIL - No comments from any councilmembers.
ITEMS FOR FUTURE AGENDAS - None at this time.
ADJOURNMENT
At 8:49 p.m., the Regular meeting of the City of Bradbury City Council was adjourned to an Adjourned Meeting at the Bradbury Civic Center, 600 Winston Avenue, Bradbury, CA 91008 on Tuesday, November 19, 2024 at 6:00 p.m.
(
SIGNED BY:
11.19.2024
Richard T. Hale Jr., Mayor Date
City of Bradbury
ATTEST:
11.19.2024
Diane Jensen, City Clerk Date
City of Bradbury
(
CC Minutes
October 15, 2024
City of Bradbury
Monthly Investment Report
Oct-24
CASH ON DEPOSIT BY ACCOUNT CASH & INVESTMENTS ON DEPOSIT BY FUND Bank Accounts: Amount Maturity Interest Rate Amount
Wells Fargo Bank - General Checking $ 271,297.49 General Fund (101) $4,736,654.62 Utility Users Tax Fund (102) $529,381.58
Investments: Deposits Fund (103) ($2,850.31)
Local Agency Investment Fund (LAIF) Long Term Planning Fee Fund (112) $12,317.54 $ 3,637,056.80 n/a 4.58% Technology Fee Fund (113) $11,767.39 Gas Tax Fund (200) ($540.62)
SB 1 Gas Tax Fund (201) $16,813.33
Prop A Fund (203) $89,341.71
Medallion Bank Prop C Fund (204) $48,378.95
243,000.00 08/19/2027 3.90% TDA Fund (205) $2,759.04
BMW Bank of NA $ 248,000.00 12.10.2024 0.90% Sewer Fund (206) $0.00 BMO Bank of NA $ 240,000.00 10.14.2025 5.35% STPL Fund (208) $1,099.13 Bank of America $ 244,000.00 07/17/2026 4.70% Recycling Grant Fund (209) $9,659.81 Treasury Bills $ 999,870.90 10.03.2024 5.30% SB 1383 Organic Waste Recyclying (209) $24,957.59 Treasury Bills 400,079.50 01.23.2025 4.70% Measure R Fund (210) $50,034.27 Measure M Fund (212) $106,149.24
Measure W Fund (213) $24,453.81
COPS Fund (215) $593,058.04
County Park Grant Fund 217) $9,638.55
CWPP Grant Fund (219) $20,231.02
ARPA Fund 220) $0.00
Total $ 6,283,304.69 Total
6,283,304.69
I hereby certify that there are sufficient funds available to meet the City's obligations for the next three (3) months.
This repor is prepared in accordance with the guidelines established in the talomont of lavestment Policy adopted November 21,2017 Submitted By: Reviewed By:
Laurie Stiver
City Manager Date City Manager Date
City of Bradbury (BBY)
Budget Revenue Report
Fiscal Year 2024/2025
7/1/2024 to 10/31/2024
Operating Revenue
GL Account Account Description Actual - FY 23/24 Actual Budget Variance
101-00-4010 Property Tax-Current Secured 525,972.29 0.00 490,000.00 0%
101-00-4030 Property Tax-Current Unsecured 0.00
19,647.34 22,000.00 0%
101-00-4050 Property Tax Prior Year 19,064.01 0.00 1.00 0% 101-00-4060 PSAF 13,305.85 3,320.25
12,000.00 28%
101-00-4070 Delinquent Taxes 5,309.53 0.00 7,000.00 0%
101-00-4100 Sales & Use Tax 1,677.64 273.05
2,000.00 14%
101-00-4110 Franchise Fee-Cable TV 13,423.85 4,612.53
18,500.00
101-00-4111 Cable TV DIVA (PEG) 7,976.54 922.51 3,600.00 101-00-4120 Franchise Fee-SC Edison 24,267.24 0.00
23,000.00
101-00-4130 Franchise Fee-SC Refuse 49,194.23 11,489.10 35,000.00
101-00-4140 Franchise Fee-SC Gas Co. 6,398.84 0.00
5,000.00 0%
101-00-4150 Franchise Fee-Cal Am Water 43,400.76 0.00 41,000.00 0% 101-00-4160 AB939 Refuse Admin. Fee 22,575.97 0.00 20,000.00 0% 101-00-4190 Real Property Transfer Tax 4,966.68 2,464.00 31,000.00 8%
101-00-4200 Motor Vehicle In-Lieu 158,899.51 0.00 150,000.00 0%
101-00-4210 Dist & Bail Forfieture 368.73 0.00 250.00
0%
101-00-4220 Fines-City 3,353.00 0.00
1,000.00 0%
101-00-4350 Business License 23,797.64 9,226.68 22,000.00 101-00-4360 Movie & TV Permits 13,390.00 0.00 14,000.00 101-00-4370 Bedroom License Fee 5,150.00 7,210.00 5,000.00 101-00-4410 Variances & CUPs 3,769.22
1,634.61 3,000.00
171-00-4420 Lot Line Adjustment/Zone Changes 31,057.59 0.00 1,500.00 1-00-4440 Subdivisions/Lot Splits 4,844.09 0.00 2,000.00 101-00-4460 Planning Dept. Review 3,396.94
15,773.73 15,000.00
101-00-4470 Building Construction Permits 103,033.39 91,190.72 115,000.00
101-00-4480 Building Plan Check Fees 95,251.57 9,321.58 100,000.00 101-00-4485 Landscape Plan Check Permit Fee 3,768.00 1,357.26 4,000.00 101-00-4490 Green Code Compliance 6,593.51 16,146.49
7,000.00
101-00-4500 Civic Center Rental Fee 900.00 0.00 900.00
101-00-4530 Environmental & Other Fees 1,810.19 0.00
1,850.00
101-00-4540 City Engineering Plan Check & Inspection 77,312.11 846 5 70,000.00 14%
101-00-4545 NPDES Fee - 990.52 0.00 #DIV/O!
101-00-4600 General Interest Income 175,355.95 52,496.25 110,000.00 48% 101-00-4700 Sales of Maps & Publications/Copies 150.00 29.92 0.00 #DIV/O! 101-00-4800 Other Revenue 955.50 388.76 0.00 #DIV/O!
101-00-4850 Cal-Am Loan Repayment 4,819.60 4,819.61 4,500.00 107% 101-00-4920 Sale of Prop. A Funds 0.00 59,398.00
:
101-20-4260 Gen Plan Update _ Hsg Grant Reimb (Ve 65,000.00 0.00 1.00 0% 101-24-4610 Donations-Emergency Preparedness 1,000.00 #DIV/0! -
A............. GENERAL FUND TOTALS 1,553,534.10 231,137.33 1,396,500.00 17% |102-00-4600 |UUT: Interest Income 14,165.96 5,156.73 12,000.00 43% 2-00-4490 Long Term Planning Fee 3,662.12 170.76 2,500.00 |112-00-4600 Long Term Planning: Interest Income 299.91 116.62 250.00 47% 113-00-4520 Technology Fee 8,855.13 6,603.90 8,000.00 83% 113-00-4600 Techn Fee: Interest Income 309.10 85.99 250.00 34% 200-00-4600 Gas Tax: Interest Income 178.08 33.02 175.00 19% 200-48-4260 Gas Tax 35,254.09 14,352.92 30,000.00 48%
201-00-4260 SB1 Gas Taxes 21,446.60 8,318.94
19,000.00 44%
11-00-4600 SB1: Interest Income 105.48 119.75 50.00 240% -J3-40-4260 Prop. A Funds 23,970.82 7,795.10 21,000.00 37% 203-00-4600 Prop. A: Interest Income 1,957.11 814.80 54% 1,500.00
204-48-4260 Prop. C Funds 19,883.23 6,465.84
20,000.00 32%
204-48-4600 Prop. C: Interest 1,097.65 451.39 900.00
50%
205-48-4260 TDA Funds 2,968.52 0.00
5,000.00 0%
208-48-4600 STPL Fund: Interest 28.70 10.46 25.00
42%
209-00-4260 Recycling Grant Funds 5,000.00
0.00 5,000.00 0%
209-00-4600 Recycling Grant: Interest 813.48 330.57 650.00 51%
210-48-4260 Measure R Funds 13,421.24 4,848.90
13,000.00 37%
210-48-4600 Measure R: Interest 1,842.49 439.97
1,500.00 29%
212-48-4260 Measure M 15,170.16 5,492.20 14,000.00
39%
212-00-4600 Measure M: Interest Income 2,445.85 969.34 1,900.00 51% 213-48-4260 Measure W 54,187.95 0.00
50,000.00 0%
215-23-4260 COPs Funds 185,782.52 110,483.71 100,000.00 110% 215-23-4600 COPs: Interest 14,576.78
4,594.66 10,000.00 46%
217-00-4600 County Park Grant Fund: Interest Income 251.68 91.72 200.00 46%
219-00-4600 CWPP: Interest Income 528.25 192.52 450.00
43%
B... OTHER FUNDS
428,202.90 177,939.81 317,350.00 56%
ALL FUNDS 1,981,737.00 409,077.14 1,713,850.00
24%
City of Bradbury (BBY)
Budget Expense Report
Fiscal Year 2024/2025
7/1/2024 to 09/30/2024
Operating Expense
Actual - FY
GL Account Account Description 23/24 Actual Budget
% Variance
101-11-6100 City Council Events & Awards 24,067.57 4,152.26 14,000.00 30% 101-11-6110 City Council City Newsletter 0.00 400.00 0% 101-11-6500 City Council Community Support-Homelessness 3,000.00 0.00 4,000.00 101-12-5010 City Manager Salary 184,023.29 83,486.02 197,600.00 42% 101-12-5100 City Manager Benefits 77,343.10 29,377.68 74,000.00 101-12-6020 City Manager Meetings & Conferences 210.00
4,227.78 5,000.00
101-12-6025 City Manager Expense Account 1,139.71 27.52 1,500.00
101-12-6050 City Manager Mileage 999.38 0.00 1,000.00
101-12-6440 City Manager Cell Phone 900.00 300.00 900.00 101-13-5010 City Clerk Salary 77,209.08 31,958.35 76,513.00 101-13-5100 City Clerk Benefits 25,137.90 10,096.07 25,000.00 101-13-6020 City Clerk Meetings & Conferences 1,816.22 600.00 1,500.00 101-13-6040 City Clerk Transportation & Lodging 0.00 1,000.00 101-13-6050 City Clerk Mileage 157.20 0.00 500.00
101-13-6210 City Clerk Special Department Supplies 0.00 500.00 101-13-6220 City Clerk Election Supplies 313.76 78.65 600.00 101-13-6225 City Clerk Codification 2,948.40 2,703.00 3,500.00 101-14-5010 Finance Director Salary 33,430.00 8,652.04 29,427.00 101-14-6210 Special Finance Department Supplies 15.00 0.00 500.00 0% 101-14-6230 Contracted Finance Computer Services 2,331.47 527.85 1,500.00 101-14-7010 Contracted Banking Services 4,251.17 1,788.57 4,000.00 101-14-7020 Contracted Audit Services 23,035.00 2,200.00 17,500.00
101-14-7040 GASB Reports 700.00 700.00
1,000.00
101-15-6125 City Attorney-Planning 6,070.50 1,006.50 10.000.00 101-15-7020 City Attorney Retainer 39,285.00 9,300.00 37,200.00 101-15-7070 City Attorney Special Services 27,402.52
0.00 25,000.00 0%
101-15-7075 City Attorney Clerk Development Code Update 14,050.50 0.00 8,000.00 0% 101-15-7080 City Attorney Seminars & Training 0.00
1,000.00 0%
101-15-7450 City Attorney Code Enforcement 3,334.50 793.00 2,500.00 101-16-5010 Management Analyst Salary 60,263.27 28,219.61 67,600.00 101-16-5100 Mangement Analyst Benefits 13,527.88 6,600.66 21,297.00 101-16-6010 Mgmt Anlyst Seminars & Training 97.00 0.00 1,000.00 101-16-6020 Mngmnt Anlyst Meetings & Conferences 167.15 750.00 1,000.00 101-16-6040 Mgmnt Analyst Trptn & Lodging 815.13 0.00
1,000.00
101-16-6050 Mangement Analyst Mileage 329.75 268.00 700.00 101-16-6120 Postage 741.90 83.59 700.00
101-16-6200 Office Supplies 3,275.57 591.02 4,500.00
101-16-6210 Special Department Supplies 783.92 1.00 1,500.00 101-16-6230 Computer & Website Services 10,736.90 3,999.92 10,000.00 101-16-6240 PERS UAL Payment 10,918.00 16,713.00 13,000.00 101-16-6241 PERS Replace Benefit Contributiom 2,871.30 0.00 3,000.00 101-16-6242 PERS SSA 218 Annual Fee 0.00 200.00
101-16-6250 Copier & Duplications 938.23 0.00 1,500.00
101-16-6300 Insurance 83,851.00 9,999.00 55,000.00
101-16-6400 Utilities 10,984.89 3,180.94 9,000.00
101-16-6415 Street Signs 0.00 20,000.00
101-16-6440 Telephone 2,278.22 423.35 2,500.00
101-16-6450 Building Operations 3,624.35 611.12 4,000.00 101-16-6460 Building & Cleanning Services 6,632.00 1,701.00 6,000.00 101-16-6470 General Maintenance & Supplies 1,587.06 152.02 4,000.00 4% 101-16-7031 User Fee Study 12,508.00 5,902.00
10,000.00 59%
101-16-7435 Redistricting 59.10 0.00 100.00 0%
101-19-7230 Contracted Engineering Services 91,652.90 9,507.75 70,000.00 14% 101-19-7231 Lemon Ave Trail Proj - Grant Exp Acct_ FY 2023/24 15,641.87 #DIV/O!
101-20-6120 City Planner Postage 2,204.87 0.00 500.00 0% 101-20-6210 City Planner Special Dept Supplies 0.00 300.00 0% 101-20-7210 City Planner Retainer 50,700.00 11,700.00 46,800.00 25% 101-20-7220 Contracted Building & Safety Services 107,307.80 8,708.48 100,000.00 9% 101-20-7240 City Planner Special Services 25,410.00 3,877.50 15,000.00 26% 101-20-7245 General Plan Update 28,891.85 0.00 20,000.00 0% 101-21-7015 Royal Oaks Trail Maintenance 12,763.15 1,844.08 12,000.00 15% 101-21-7020 City Hall Grounds Maintenance 5,854.52 958.96 10% 10,000.00
101-21-7021 Hillside Open Space Acquisition 1,096.00
101-21-7025 Trail Maintenance 9,238.00 2,900.00 10,000.00 29% 101-21-7035 Mt.Olive Entrance Maintenance 11,989.76 2,468.88 12,000.00 21% 101-21-7045 Lemon/RO Horse Trail 5,185.64 646.12 5,500.00 101-21-7751 New Lemon Cut Thru Trail 1,580.00 4,740.00
101-21-7060 Street Tree Trimming 2,750.00 3,930.00 3,000.00 101-23-6210 Public Safety Special Departmental Supp 33,819.95 5,097.00 49% 10,500.00
101-23-7410 Contract Services Sheriff 139,802.76 24,210.60 144,261.00 17% 101-23-7420 City Hall Security 3,265.56 935.10 3,500.00 27% 101-23-7450 Code Enforcement 480.05 53.40 1,500.00 4%
101-24-6010 Emrgncy Mgmt Seminars & Training 0.00 100.00 0% 101-24-6020 Emergency Management Meetings & Co 0.00 100.00 0% 101-24-6030 Emrgncy Mgmt Memberships & Dues 900.00 900.00 900.00 100% 101-24-6470 Emrgncy Mgmt Maintenance & Supplies 138.86 1,550.31 .5,500.00 28% 101-24-6480 Civic Center Generator 1,554.81 2,060.00 1,500.00 137% 101-25-7000 Animal Control Services 13,159.64
3,127.95 12,180.00 26%
101-25-7010 Pest Control Services 0.00 500.00
0%
101-30-6030 General Memberships & Dues 9,996.13 9,929.39 12,000.00 83% 101-48-7750 Bradbury Road Project 0.00 173,155.00 0%|
101-48-7751 Lemon Ave Trail 7,000.00 0%
A..... GENERAL FUND TOTALS 1,357,984 363,139 1,465,273 25% 102-42-7630 UUT: NPDES Storm Water Compliance 12,450.88 2,310.84 15,000.00 15% 102-42-7631 UUT: RH/SGRWM Joint Powers Authority 28,559.00 30,594.00 47,000.00 65% 113-20-4500 Permit Digitizing 600.00 0.00 0.00 #DIV/O!
113-20-7040 Tech Non-Capitalized Equipment 242.11 6,757.18 0.00 #DIV/O! 113-20-7730 Tech Funds: Website 3,205.73 330.00 5,000.00 7% 113-20-8120 Tech Funds: Cap Equpmnt-Server & Cop 8,552.42 1,081.11 13,808.00 8% 200-48-6400 Gas Tax: Utilities-Select System 14,341.28 4,627.22 10,500.00 44% 200-48-6410 Gas Tax: Street Lights 15,499.96 2,202.04 10,500.00 21% 200-48-7000 PW Contract Services 797.68 512.31 0.00
#DIV/0!
200-48-7290 Gas Tax: Street Sweeping 3,728.12 677.84 4,100.00 17% 200-48-7750 Gas Tax: Bradbury Road Project 961.44 1,128.41 11,456.00 10% 201-48-7750 SB1: Bradbury Road Project 11,239.75 0.00 23,250.00 0% 203-00-7600 Prop A: Sale of Prop. A Funds 704.07 0.00 100,497.00 0% 204-20-6030 Prop C: Memberships & Dues 337.56 400.00 84% 204-40-7325 Prop C: Transit Services 8,448.84 2,112.21 8,500.00 25% 204-48-7750 Prop C: Bradbury Road Project 84.00 56,271.00 0% 205-48-7045 TDA: RO Trail 550.00 0.00 5,000.00 0%
208-48-7750 STPL: Bradbury Road Project 0.00 1,111.00 0% 209-00-7320 SB 1383: Organic Waste Recycling 508.16 75.42 1,000.00 8% 209-35-7300 Recycling Beverage/Container 751.09 67.88 5,000.00 1% 210-48-7750 Measure R: Bradbury Road Project 37,814.50 85,641.00 0% 212-48-7750 | Measure M: Bradbury Road Project 111,043.00 0% 213-42-7630 LUUT: NDES Stormwater Compliance 47,876.04 50,506.00 0% 215-23-7411 COPS: Contract CSO 118,376.00 150,000.00 0% 217-21-7650 | County Park Grant: Civic Center Park 1,000.00 0% 220-00-6215 COVID 19 Expenses (240.00) 0.00 #DIV/O!
B........ OTHER FUNDS 314,967.07 52,898.02 716,583.00 7% ALL FUNDS 1,672,950.86 416,037.28 2,181,856.00 19%
AGENDA ITEM NO. 3
1271 LEMON AVENUE
CALIFORNIA AMERICAN WATER
CONTINUED PUBLIC HEARING
NOVEMBER 19, 2024
JULY 26. 1957
CITY OF Richard G. Barakat, Mayor (District 3)
Richard T. Hale, Jr. Mayor Pro-Tem (District 1)
BRADBURY Elizabeth Bruny, Councilmember (District 5)
Bruce Lathrop, Councilmember (District 4)
D. Montgomery Lewis, Councilmember (District 2)
City of Bradbury
Agenda Report
TO: Honorable Mayor and Members of the City Council
FROM: Kevin Kearney, City Manager
DATE: November 19, 2024
SUBJECT: 1271 LEMON AVENUE - CALIFORNIA AMERICAN WATER
CONTINUED PUBLIC HEARING
California American Water is proposing to retire and demolish the concrete-lined reservoir at the northeast corner of Lemon Avenue and Barranca Road for the eventual sale of that portion of the property. The retirement and demolition are subject to a Conditional Use Permit. A Tentative Parcel Map has been submitted to split the property into two lots along with a Variance to allow for maximum eight-foot-tall perimeter walls and fences. To facilitate the sale of the new westerly lot, it is requested that the General Plan Land Use Designation of that lot be changed from Public Facilities to Agriculture/Estate Residential-One Acre, and that the zoning be changed from 'OS' Open Space to 'A-1' Agriculture Residential Estate, One Acre Minimum. Three resolutions and an ordinance have been drafted for these land use applications.
At the October 15, 2024 Regular Meeting, the City Council opened the public hearing and accepted testimony from the applicant and several neighbors. The Council continued the public hearing as open to the next regular meeting on November 19, 2024 to allow for the applicant to meet with the neighbors and officials of the City of Monrovia and Bradoaks Elementary School to address their concerns.
The October 15, 2024 agenda packet, which includes the agenda report, the draft resolutions and ordinance, proposed plans, and links to the environmental documents and other related material is available on the City website via this link:
https://www.cityofbradbury.org/2024_10_15%20CC%20Meeting%20Agenda.pdf.
On October 30, 2024, the applicant informed City staff that they have contacted the City of Monrovia and Bradoaks Elementary School for meeting dates. No further information has been provided by the applicant. It is recommended that the public hearing be continued as open to the January 21, 2025 regular meeting.
AGENDA ITEM NO. 4
AWARD OF CONTRACT
BRADBURY ROAD WIDENING PROJECT
NOVEMBER 19, 2024
Richard Barakat, Mayor (District 3)
Richard Hale, Mayor Pro Tem (District 1)
Bruce Lathrop, Council Member (District 4,
D. Montgomery Lewis, Council Member (District 2)
Elizabeth Bruny, Council Member (District 5)
BRADBURY
City of Bradbury
Agenda Memo
TO: Honorable Mayor and Members of the City Council
FROM: Kevin Kearney, City Manager
INITIATED BY: David Gilbertson, City Engineer
DATE: November 19, 2024
SUBJECT: Award of Contract - Bradbury Road Widening Project ATTACHMENTS: 1) Bid Schedule
SUMMARY
On August 20, 2024, the City Council rejected the single bid received for the Bradbury Road Widening project because the bid was much higher than the Engineer's Estimate. Contract negotiations were started shortly thereafter with two other local contractors. At the October 15, 2024 City Council meeting, an update was giving on the status of the contract negotiations and a construction contract limit of up to $600,000 was authorized for further negotiations.
City staff has concluded the contract negotiations and found that the lowest, responsive bid is from Commercial Paving & Coating Inc. in the amount of $487,301.75. Through the negotiations, staff has also identified additional irrigation work required for the Oak Tree planting that was not previously identified in the original estimates. Staff is recommending an additional appropriation in the amount of $40,000.00 for this work.
It is recommended that the City Council: 1) award a construction contract to Commercial Paving & Coating Inc. in the amount of $487,301.75, 2) authorize an additional $48,730.18 (10% bid amount) for construction contingency, 3) authorize an additional appropriation of $40,000.00 for the installation of the Oak Tree planting irrigation work, and 4) appropriate $392,127.93 from the General Fund.
BACKGROUND/ANALYSIS
Following the authorization of $600,000 for a construction contract limit for the Bradbury Road Widening Project at the October 15, 2024 City Council meeting, City staff finalized negotiations with Commercial Paving & Coating Inc. in the amount of $487,301.75. The FOR CITY COUNCIL AGENDA AGENDA ITEM #
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Award of Contract - Bradbury Road Widening Project
following modifications were made to the final Bid Schedule and are shown in red in the final Bid Schedule (Attachment 1):
• Revised Bid Item No. 12 description from "Remove and Salvage Existing Chain Link Fence Posts and Fabric" to "Remove Existing Chain Link Fence Posts and Fabric (28 Dovetail Lane)".
• Increased Bid Item No. 14 quantity from 10 total trees to be removed to 13 total trees to be removed.
• Delete Bid Item No. 21 entirely.
• Addition of Bid Item No. 45, "Surveying".
During contract negotiations, concerns on the feasibility of the Oak Tree replacement planting on the existing hillside were expressed by multiple prospective bidders. To provide further teedback to the Contractors to complete their bids, staff met on-site with the Landscape Architect to review the existing hillside conditions. Although the site visit was primarily to provide feedback on planting feasibility, it also revealed the need for the installation of an irrigation system for the Oak Tree plantings. Additionally, while the primary location for the Oak Tree replacement planting was planned for the existing hillside, an alternative site in the Estates, designated in the CEQA document for replacement tree plantings, was considered in case the hillside could not accommodate all the replacement trees. This alternate location would also warrant a new irrigation system for the new Oak Trees. The estimated $40,000.00 cost for the Oak Tree planting irrigation work includes costs for the installation of irrigation on both the existing hillside and the alternate location in the Estates as well as the installation of new irrigation meters, if required. The actual construction cost will be finalized once the final number of Oak Trees impacted by the project is finally determined and the final planting locations are finalized.
FINANCIAL REVIEW
The total construction cost is anticipated to be $576,031.93, which is under the allotted $600,000.00 previously authorized for contract negotiations. A breakdown of the total cost of the project is as follows:
TABLE 1 - TOTAL REVISED ESTIMATED PROJECT COSTS
1. CONSTRUCTION $487,301.75
2. 10% CONTINGENCY $48,730.18
PLANS, SPECIFICIATIONS, AND COST ESTIMATE (PS&E) PREPARATION (Spent
3. $48,764.00
up to date of CEQA challenge)
LAWSUIT SUPPORT AND REVISION TO PLANS, SPECIFICIATIONS, AND COST ESTIMATES (PS&E) UPDATE $42,332.00
ENVIRONMENTAL DETERMINATION (CEQA), BIOLOGICAL ASSESSMENT AND MND FILING (Previously Spent) $91,925.00
6. ADDENDUM TO CEQA DOCUMENTS $8,420.00
ADDENDUM FILING FEE w/ STATE OF CALIFORNIA $75.00
Award of Contract - Bradbury Road Widening Project
8. TREE PRESERVATION PLAN $10,000.00
TRAQ ARBORIST & NATIVE AMERICAN MONITORING $19,645.00
10. CM, INSPECTION, CONSTRUCTION STAKING AND MATERIALS TESTING $48,744.00 11 IRRIGATION SYSTEM
$40,000.00
TOTAL $845,936.93
At the May 21, 2024 City Council meeting, staff identified an estimated total project cost of $636,964.00. The updated total project cost of is $208,972.93 higher than was total cost previously identified by staff.
The dedication of available restricted funds for the project, $288,772, remains unchanged since the project approval on May 21, 2024 City Council meeting. An appropriation of $392,121.93 is required from the General Fund to cover the cost increase. The CSD will reimburse the City in the amount of $23,540.00 for the cost of the existing block wall build up (Bid Item No. 35).
STAFF RECOMMENDATION
It is recommended that the City Council:
1. Award the Bradbury Road Widening project in the amount of $487,301.75 to Commercial Paving & Coating Inc.,
2. Authorize an additional $48,730.18 (10% bid amount) for construction contingency,
3. Authorize an additional $40,000.00 for installation of the Oak Tree planting irrigation work, and
4. Appropriate $392,127.93 from the General Fund for the Bradbury Road Widening Project.
~ ATTACHMENT~
Bid Schedule
BID FORM
The undersigned, hereby declare that we have carefully examined the location of the proposed Work, and have read and examined the Contract Documents, including all plans, specifications, and all addenda, if any, for the following Project:
BRADBURY ROAD WIDENING
We hereby propose to furnish all labor, materials, equipment, tools, transportation, and services, and to discharge all duties and obligations necessary and required to perform and complete the Project for the following TOTAL BID PRICE:
BASE BID SCHEDULE
UNIT OF EST. UNIT ITEM
NO. ITEM DESCRIPTION MEASURE QTY. PRICE COST
1 Clearing, Grubbing, NDES, LS 1 $9,450.00 $9,450.00
and Mobilization
2 Traffic Control LS 1 $34,500.00 $34,500.00
3 Unclassified Excavation CY 85 $220.00 $18,700.00
Variable Grind Existing A.C.
4 SF 1,800 $2.89 $5,202.00
Pavement
Adjust Existing Manhole to
5 Finished Surface EA 2 $1,422.50 $2,845.00
Remove Existing Pavement SF
6 and Subgrade 4,700 $4.00 $18,800.00
7 Remove Existing A.C. Berm LF 285 $8.42 $2,399.70
Remove Existing P.C.C. Curb LF
8 and Gutter 40 $60.88 $2,435.20
Remove Existing P.C.C. Cross SF $2,100.00
9 Gutter 100 $21.00
BID SCHEDULE
- 10-
RVPUBISAKINS1707812.1
UNIT OF EST. UNIT ITEM
NO. ITEM DESCRIPTION MEASURE QTY. PRICE COST
10 Remove Existing Block Wall LF 12
$437.50 $5,250.00
Remove Existing Chain Link LF 340
Fence $27.18 $9,241.20
12 Remove and Salvage Existing
Chain Link Fence Posts and LF 115 $85.13 $9,789.95
Fabric (28 Dovetail Ln)
Remove and Salvage Existing
Corral Fence LF 155 $20.32 $3,149.60
14 Remove Existing Tree EA 13
$1,270.00 $16,510.00
15 Remove Existing Tree Stump EA 3
$880.00 $2,640.00
16 Remove Existing Hedge LF 410
$34.35 $14, 083.50
Remove and Salvage Existing
Power Operated Swing Gate LS 1 $3,800.00 $3,800.00
System
18 Remove and Salvage Existing
LS 1 $1,400.00 $1,400.00
Keypad
19 Relocate Flood Lights onto
New Fence EA 2 $900.00 $1,800.00
20 Relocate Mailbox EA 1 $850.00 $850.00
21- Re Install Chain Link Fence LF 115
Re-Install Swing Gate System
22 with Post and Braces, Includes IS 1
Extension of Underground $9,800.00 $9,800.00
Conduit and Wiring
BID SCHEDULE
- 11-
RVPUBISAKINS1707812.17
UNIT OF EST. UNIT ITEM
NO. ITEM DESCRIPTION MEASURE QTY. PRICE COST
Construct 6" P.C.C. Curb per
23 SPPWC Std. Plan No. 120-3, LF 205 $39.00 $7,995.00
Construct 6" P.C.C. Curb and
24 Jutter per SPPWC Std. Plat LF 475 $54.60 $25,935.00
o. 120-3, Type A2-t
Construct Modified 6" P.C.C
25 Curb and Gutter per Detail or LF 80 $49.40
$3,952.00
26 Construct P.C.C. Cross Gutter
per SPPWC Std. Plan No. SF 100 $23.40 $2,340.00
123-3 to Match Existing
Construct P.C.C. Driveway
27 Approach per SPPWC Std. SF 115 $20.80 $2,392.00
Plan 120-2, Type B
28 Construct 6" Crushed
Miscellaneous Base TON 230 $73.05 $16,801.50
29 Construct 2.5" B-PG 64-10
A.C. Pavement TON 110 $340.18 $37,419.00
30 Construct 1.5" C2-PG 64-10
A.C. Pavement TON 80 $278.75 $22,300.00
31 Construct 4" A.C. Driveway SF 475 $3,420.00
$7.20
Construct Masonry Retaining
Hellas and per See d. SF 550 $74.55 $41,002.50
Plan 617-3
Construct Retaining Wall
Footing per Detail on Sheet 3 CY 40 $711.25 $28,450.00
Construct Stone Pilaster per
34 Detail on Sheet 3 of Plans 2 EA $3,375.00 $6,750.00
BID SCHEDULE
- 12-
RVPUBISAKINS1707812.1
UNIT OF EST. UNIT ITEM
NO. ITEM DESCRIPTION MEASURE QTY. PRICE COST
Remove Concrete Cap and
Build Up Existing Block Wall
35 with Additional Masonry $23,540.00
Blocks, Reconstruct Concrete LS 1 $23,540.00
Cap and Add Stucco Finish to
Match New Wall
36 Construct 8' High Chain Link
Fence LF 300 $58.34 $17,502.00
37 Install Green Fence Privacy
Mesh Screen Net on Chain LF 290 $11.04 $3,201.60
Link Fence
38 Furnish and Plant 6'-9' Tall
Ficus Nitida Tree Hedge EA 97 $80.00 $7,760.00
Furnish and Plant 24" Box
EA 6 $200.00 $1,200.00
Avocado Tree
40 Furnish 24" Box Oak Trees EA 8 $212.50
$1,700.00
41 Plant Oak Trees EA 8 $900.00
$112.50
Irrigation and Landscaping
42 Improvements at the Retaining LS 1 $6,770.00 $6,770.00 Wall on Wild Rose Avenue
43 Signing & Striping LS 1
$10,500.00 $10,500.00
Protection, Signage, and
44 Paving at Utility Poles LS 1 $6,500.00
$6,500.00
45 Survey LS 1 $34,225.00 $34,225.00
BID SCHEDULE
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RVPUBISAKINS1707812.1
In case of discrepancy between the unit price and the item cost set forth for a unit basis item, the unit price shall prevail and, shall be utilized as the basis for determining the lowest responsive esponsible bidder. However, if the amount set forth as a unit price is ambiguous, unintelligible or uncertain for any cause, or is omitted, or is the same amount as the entry in the "Item Cost" column, then the amount set forth in the "Item Cost" column for the item shall prevail and shall be divided by the estimated quantity for the item and the price thus obtained shall be the unit price. Final payment shall be determined by the Engineer from measured quantities of work performed based upon the unit price.
TOTAL BID PRICE (BASED ON BID SCHEDULE TOTAL OF UNIT PRICES):
$ 487,301.75
Total Base Bid Price in Numbers
FOUR HUNDRED AND EIGHTY-SEVEN THOUSAND, THREE HUNDRED AND ONE DOLLARS AND SEVENTY-FIVE CENTS.
Total Base Bid Price in Written Form
In case of discrepancy between the written price and the numerical price, the written price shall prevail.
The undersigned agrees that this Bid Form constitutes a firm offer to the City which cannot be withdrawn for the number of calendar days indicated in the Notice Inviting Bids from and after the bid opening, or until a Contract for the Work is fully executed by the City and a third party, whichever is earlier.
Award of contract will be based on the LOWEST TOTAL BASE BID PRICE.
BID SCHEDULE
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RVPUBISAKINS 707812.1
BRADBURY
MATTERS FROM CITY MANAGER -
a. ID Cards
b. Retirement Community Request for Back Lot Usage: December 7th
6. MATTERS FROM CITY ATTORNEY -
MATTERS FROM CITY COUNCIL-
8. ITEMS FOR FUTURE AGENDAS -
ADJOURNMENT_
City Council Adjourned Meeting November 19, 2024